Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Steve Costley, Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:
Jon Hamilton, Director of Human Resources
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings -
NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, and
18 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
1. Resolution declaring a continued emergency and authorizing repair, replacement, or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the SG Municipal Code and the California Public Contract Code The City Council will consider making a finding and adopting a Resolution________
declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.(CM) Documents:
Item 1 Report 08082023.pdf
2. Resolution appointing a Delegate, Alternate, and Second Alternate to the Governing Board of the ICRMA The City Council will consider adopting a
Resolution ___________
appointing City Council Member Maria Davila to serve as the City's Voting Director to the ICRMA Board, appointing the Director of Human Resources to serve as the first alternate Voting Director to the ICRMA Board, and appointing the Risk Manager to serve as the second alternate Voting Director to the ICRMA Board.(CM) Documents:
Item 2 Report 08082023.pdf
3. Resolution approving a Grant of Utility Easement to SCE The City Council will consider: (PW)
a. Declaring this matter categorically exempt from CEQA; b. Authorizing a twenty-foot-wide easement to Southern California Edison (SCE) for maintenance purposes located at 9599 Pinehurst Avenue; and c. Authorizing the City Manager to execute a recordable document granting that easement, in a form acceptable to the City Attorney Documents:
Item 3 Report 08082023.pdf
4. Resolution amending Resolution No. 6454 creating the position of Marketing and Community Engagement Manager The City Council will consider adopting a
Resolution ___________
amending
Resolution No. 6454
(Salary Resolution and Position Classification Plan) by creating the position of Marketing and Community Engagement Manager, reclassifying a Management Analyst to a Community Engagement Management Analyst. The City Council will also consider approving the Job Classification Specifications for the two positions: Marketing and Community Engagement Manager classification and Community Engagement Management Analyst in the City Manager's Office. Additionally, the City Council will consider updating the Salary Pay Table for the City of South Gate Professional and Mid-Management Association (PMMA) by adding the Marketing and Community Engagement Manager at Pay Scale 616 ($6,839 - $8,313 monthly), an Exempt Classification, and the Community Engagement Management Analyst at Pay Scale 610 ($6,362 - $7,733 monthly), a Non- Exempt Classification. Finally, the City Council will consider authorizing the City Manager to eliminate the Management Assistant position in the City Manager's Office if the position becomes vacant. (HR) Documents:
Item 4 Report 08082023.pdf
5. Resolution amending Resolution No. 6454 reclassifying City Hall Receptionist from City Clerk’s Office from an hourly part-time to a full-time position The City Council will consider approving a budget and personnel allocation adjustment to authorize a full-time City Hall Receptionist position in the City Clerk's Office (CLERKS) Documents:
Item 5 Report 08082023.pdf
6. Amendment No. 4 to Contract No. 2021-70-CC with HF&H Consultants for Solid Waste Management Services The City Council will consider: (PW)
a. Approving
Amendment No.4 to Contract No. 2021-70-CC
with HF&H Consultants, LLC., to extend the contract term through December 31, 2023, to provide solid waste management services, in an amount not-to-exceed $50,000; b. Authorizing the appropriation of $50,000 from the Refuse Fund balance to Account Number 413-733-51-6101 as necessary to fund transition and solid waste management expenditures; and c. Authorizing the Mayor to execute Amendment No. 4 in a form acceptable to the City Attorney.
Documents:
Item 6 Report 08082023.pdf
7. Amendment No. 3 to Contract No. 2022-19-CC with RSG for As Needed Services The City Council will consider: (CD)
a. Approving
Amendment No. 3 to Contract No. 2020-19-CC
with RSG, Inc., to continue providing as-needed services to the Community Development Department effective July 1, 2023, through June 30, 2024, in an amount not to exceed $352,000; and b. Authorizing the Mayor to execute Amendment No. 3 in form acceptable to the City Attorney.
Documents:
Item 7 Report 08082023.pdf
8. Amendment No. 2 to Contract No. 2022-48-CC with Ascent Environmental for preparation of EIR for 5037 Patata The City Council will consider: (CD)
a. Approving
Amendment No. 2 to Contract No. 2022-48-AC
with Ascent Environmental to continue as-needed environmental consulting a services up to $300,00; and b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 8 Report 08082023.pdf
9. Amendment No. 2 to Contract No. 2022-59-AC with KOA Corp. for additional Construction Monitoring and Inspection Services for the Raising Cane’s development
The City Council will consider: (PW)
a. Approving
Amendment No. 2 to Contract No. 2022-59-AC
with KOA Corporation for additional construction monitoring and inspection services for the 9854 Alameda Street Off-Site Improvements Project, in an amount not to exceed $2,202; and b. Authorizing the Mayor to execute
Amendment No. 2 to Contract No. 2022-59-AC
in
a form acceptable to the City Attorney.
Documents:
Item 9 Report 08082023.pdf
10. Amendment No. 1 to Contract No. 2022-77-CC with Z&K Consultants, Inc., for additional Construction Management and Inspection Services for the Hollydale Community Park Renovation Project The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 2022-77-CC
with Z&K Consultants, Inc., for additional construction management and inspection services for the Hollydale Community Park Renovation, City Project No. 607-PRK, at a not to exceed cost of $74,064; and b. Authorizing the Mayor to execute Amendment No.1 in a form acceptable to the City Attorney.
Documents:
Item 10 Report 08082023.pdf
11. Agreement with KOA Corp. for Construction Monitoring and Inspection Services for the Golden State Water Co. Utility Improvements at Garfield Ave., Century Blvd., and Center St.
The City Council will consider: (PW)
a. Approving an
Agreement with KOA Corporation
for construction monitoring and inspection services for the water utility improvements being constructed by the Golden State Water Company, in an amount not-to-exceed $83,700 retroactively effective to May 24, 2023; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 11 Report 08082023.pdf
12. Agreement with W.G. Zimmerman Engineering, Inc. for Traffic Engineering Services The City Council will consider: (PW)
a. Approving an
Agreement with W.G. Zirnmerman Engineering, Inc.
, to provide traffic engineering and staff augmentation services for a two-year term, for an amount not to exceed $340,000; and b. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 12 Report 08082023.pdf
13. Agreement with Z&K Consultants, Inc. for Construction Monitoring and Inspection Services for the SG Park Fence Project
The City Council will consider: (PARKS)
a. Approving an
Agreement with Z&K Consultants, Inc.,
to provide construction management and inspection services for the construction of the SG Park Fence Project, City Project No. 550-PRK, in an amount not to exceed $82,755, which includes a 10% contingency; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney Documents:
Item 13 Report 08082023.pdf
14. Agreement for three years with NEOGOV for Human Resources Automated Management System The City Council will consider: (HR)
a. Approving the three-year
Agreement with NEOGOV
for a total of $146,493.30, which will be paid in three installments of $35,966.80 on or after July 1, 2023, $46,730.60 on or after July 1, 2024, and $63,795.90 on or after July 1, 2025, and b. Authorizing the Director of Human Resources to sign the agreement with NEOGOV in a form acceptable to the City Attorney.
Documents:
Item 14 Report 08082023.pdf
15. Agreement with CSG Consultants for Code Enforcement Staff Augmentation The City Council will consider: (CD)
a. Approving
Agreement with CSG Consulting, Inc.,
for a period not to exceed a one-year term; and
b. Appropriating a total of $100,000 of General Fund; and c. Authorizing the Mayor to execute the Agreements in a form acceptable to the City Attorney.
Documents:
Item 15 Report 08082023.pdf
16. Purchase of a 2023 Ford F-150 Replacement Truck for the Public Works Street and Sewer Division The City Council will consider: (PW)
a. Authorizing the purchase of a 2023 Ford F-150 truck from Norm Reeves Ford, in an amount not-to-exceed $41,710, for the Public Works Department, Street and Sewer Division; b. Appropriating $41,710 in Capital Asset & Equipment Replacement Funds to purchase the Ford F-150 truck; and c. Authorizing the City Manager to execute the documents necessary to purchase the one truck in a form acceptable to the City Attorney.
Documents:
Item 16 Report 08082023.pdf
17. Purchase of a 130 Ton Chiller with Carrier Corp. for the South Gate Park Sports Center HVAC Project No. 712-PRK The City Council will consider: (PW)
a. Approving a Purchase Order with Carrier Corporation to purchase a 130-ton air cooled chiller necessary for the construction of the South Gate Park Sports Center HVAC Project, City Project No. 712-PRK, in an amount not to exceed $155,939; and b. Authorizing the City Manager or his designee to execute the documents necessary to purchase the chiller in forms acceptable to the City attorney.
Documents:
Item 17 Report 08082023.pdf
18. Minutes
The City Council will consider: (CLERK)
A. Approving the Special Meeting minutes of June 26, 2023 B. Approving the Special and Regular Meeting minutes of June 27, 2023 C. Approving the Special and Regular Meeting minutes of July 11, 2023 Documents:
Item 18 Report 08082023.pdf
Reports, Recommendations And Requests
19. Approve Warrant Register for August 8, 2023
The City Council will consider approving the Warrant Register for August 8, 2023. (ADMIN SVCS) Total of Checks: $2,707,491.95 Less: Voids $ (860.70) Less: Employee Payroll Deductions
$ (268,493.45)
Grand Total: $2,438,137.80 Cancellations: 101948, 101381
Documents:
Item 19 Report 08082023.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on August 3, 2023, at 10:45 a.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.