CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, AUGUST 8, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order to 6:32 p.m.
INVOCATION Steve Costley, Acting Director of Parks & Recreation
PLEDGE OF
ALLEGIANCE Jon Hamilton, Director of Human Resources
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, Special Counsel Craig Hardwick ABSENT/EXCUSED Council Member Maria Davila and City Attorney Raul F. Salinas
COMMENTS FROM THE
AUDIENCE (NON-AGENDA
ITEMS) Mr. Dominguez pitched an idea on trying to identify contaminated sites for OMNI the health and well-being of residents.
REPORTS AND COMMENTS
FROM CITY OFFICIALS Steve Costley, Acting Director of Parks & Recreation, went over the recent events that happened and how enjoyable they were.
Carol Averell, Housing Manager, stated how many applications there were for the Food Insecurity program and the deadline is August 3Is t.
Yodit Glaze, City Clerk, had nothing to report.
Jose De La Paz, City Treasurer, requested that the Council consider the amount of time the audience has to comment on the agenda items.
Wendy 0' Kelly, Deputy Director of Finance, reported that the U.S.
Department of Health and Human Services has extended the LIHWAP program which is for low-income housing. She also provided information for the covid relief in the water billing department.
Jon Hamilton, Director of Human Resources, listed the available positions that are currently hiring.
Darren Arakawa, Chief of Police, reported the completion of the Detective Bureau remodel and the overall experience of taking the Explorers to
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D Culver City for a hike. He also extended gratitude for a successful National Night Out.
Chris Jeffers, City Manager, had nothing to report.
Craig Hardwick, Special Counsel, had nothing to report.
Council Member Barron spoke about the events at the Parks & Recreation Department and how it was enjoyable for the residents. He asked if the Council would consider an end of summer event for the residents. Also wanted to remind residents about Movie nights on Fridays.
Council Member Rios thanked Mr. Cruz and the family for attending the meeting despite events happening to them. He also spoke about the recent events he attended and invited the community to attend a workshop put on by colleges.
Vice Mayor Hurtado spoke on the events he attended and wanted to address issues that residents have been voicing on social media regarding potholes and tree trimming.
Mayor Avalos commented on the events and expressed how pleasant those events have been. She also noted future events that will take place.
CONSENT CALENDAR Agenda Items 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13,14, 15,16, and 17 were approved by motion of Mayor Avalos and seconded by Council Member Rios. Vice Mayor Hurtado recused on Items 13 & 17. Item 1 was pulled for separate discussion. Item 18 was continued to the next City Council meeting.
ROLL CALL: Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes; Vice Mayor Hurtado, yes (recused on Items 13 & 17); Mayor Avalos, yes.
2 CITY COUNCIL APPOINTMENTS/
RISK MANAGEMENT The City Council adopted Resolution No. 2023-50-CC entitled A Resolution of the City Council of the City of South Gate, California, appointing City Council Member Maria Davila to serve as the City's Voting Director to the ICRMA Board, appointing the Director of Human Resources to serve as the first alternate Voting Director to the ICRMA Board, and appointing the Risk Manager to serve as the second alternate Voting Director to the ICRMA Board during Consent Calendar.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
3 ....... DEEDS & EASEMENTS/
PARKS
The City Council approved items A, B & C during Consent Calendar:
a. Declaring this matter categorically exempt from CEQA; b. Authorizing a twenty-foot-wide easement to Southern California Edison (SCE) for maintenance purposes located at 9599 Pinehurst Avenue; and
c. Authorizing the City Manager to execute a recordable document granting that easement, in a form acceptable to the City Attorney (Resolution No. 2023-51-CC entitled Resolution of the City Council of the City of South Gate, State of California, approving a Grant of Utility Easement to Southern California Edison on property leased to Goals Soccer Centers, Inc., located through and adjacent to South Gate Park at 9599 Pinehurst Avenue).
4 PERSONNEL RECRUITMENT
& SELECTION The City Council adopted Resolution No. 2023-52-CC entitled amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by creating the position of Marketing and Community Engagement Manager, reclassifying a Management Analyst to a Community Engagement Management Analyst. The City Council will also consider approving the Job Classification Specifications for the two positions:
Marketing and Community Engagement Manager classification and Community Engagement Management Analyst in the City Manager's Office. Additionally, the City Council will consider updating the Salary Pay Table for the City of South Gate Professional and Mid-Management Association (PMMA) by adding the Marketing and Community Engagement Manager at Pay Scale 616 ($6,839 - $8,313 monthly), an Exempt Classification, and the Community Engagement Management Analyst at Pay Scale 610 ($6,362 - $7,733 monthly), a Non- Exempt Classification. Finally, the City Council will consider authorizing the City Manager to eliminate the Management Assistant position in the City Manager's Office if the position becomes vacant during Consent Calendar. 5 PERSONNEL RECRUITMENT
& SELECTION The City Council approved a budget and personnel allocation adjustment to authorize a full-time City Hall Receptionist position in the City Clerk's Office during Consent Calendar.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
6 SOLID WASTE MGMT The City Council approved items A, B & C during Consent Calendar:
a. Amendment No. 4 to Contract No. 2021-70-CC with HF&H Consultants, LLC., to extend the contract term through December 31, 2023, to provide solid waste management services, in an amount not-to-exceed $50,000;
b. Authorized the appropriation of $50,000 from the Refuse Fund balance to Account Number 413-733-51-6101 as necessary to fund transition and solid waste management expenditures; and c. Authorized the Mayor to execute Amendment No. 4 in a form acceptable to the City Attorney.
7 FINANCIAL SERVICES The City Council approved items A & B during Consent Calendar:
a. Amendment No. 3 to Contract No. 2020-19-CC with RSG, Inc., to continue providing as-needed services to the Community
Development Department effective July 1, 2023, through June 30, 2024, in an amount not to exceed $352,000; and
b. Authorized the Mayor to execute Amendment No. 3 in form acceptable to the City Attorney.
8 ENVIRONMENTAL
QUALITY CONTROL The City Council approved items A & B during Consent Calendar:
a. Amendment No. 2 to Contract No. 2022-48-AC with Ascent Environmental to continue as-needed environmental consulting services up to $300,000; and
b. Authorized the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
9 PROPERTY USE
ADMIN/PERMITS The City Council approved items A & B during Consent Calendar:
a. Amendment No. 2 to Contract No. 2022-59-AC with KOA
Corporation for additional construction monitoring and inspection services for the 9854 Alameda Street Off-Site Improvements Project, in an amount not to exceed $2,202; and
b. Authorizing the Mayor to execute Amendment No. 2 to Contract No. 2022-59-AC in a form acceptable to the City Attorney.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
10 PARKS
11 WATER
The City Council approved items A & B during Consent Calendar:
a. Amendment No. 1 to Contract No. 2022-77-CC with Z&K
Consultants, Inc., for additional construction management and inspection services for the Hollydale Community Park Renovation, City Project No. 607-PRK, at a not to exceed cost of $74,064; and b. Authorized the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
The City Council approved items A & B during Consent Calendar:
a. Agreement (Contract No. 2023-110-CC) with KOA
Corporation for construction monitoring and inspection services for the water utility improvements being constructed by the Golden State Water Company, in an amount not-to-exceed $83,700 retroactively effective to May 24, 2023; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
12 PUBLIC WORKS/
ENGINEERING ADMIN The City Council approved items A & B during Consent Calendar:
a. Agreement (Contract No. 2023-111-CC) with W.G. Zimmerman Engineering, Inc., to provide traffic engineering and staff augmentation services for a two-year term, for an amount not to exceed $340,000; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
13 PARKS The City Council approved items A & B during Consent Calendar:
a. Agreement (Contract No. 2023-112-CC) with Z&K Consultants, Inc., to provide construction management and inspection services for the construction of the SG Park Fence Project, City Project No. 550-PRK, in an amount not to exceed $82,755, which includes a 10% contingency; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
14 PERSONNEL ADMIN The City Council approved items A & B during Consent Calendar:
15 CODE ENFORCEMENT
ADMIN
a. A three-year Agreement (Contract No. 2023-113-CC) with NEOGOV for an automated Human Resources Management
System for a total of $146,493.30, which will be paid in three installments of $35,966.80 on or after July 1, 2023, $46,730.60 on or after July 1, 2024, and $63,795.90 on or after July 1, 2025, and b. Authorized the Director of Human Resources to sign the agreement with NEOGOV in a form acceptable to the City
Attorney.
The City Council approved items A, B & C during Consent Calendar:
a. Professional Services Agreement (Contract No. 2023-114-CC) with CSG Consulting, Inc., to provide code enforcement staff augmentation for a period not to exceed a one-year term; and b. Appropriated a total of $100,000 of General Fund; and c. Authorized the Mayor to execute the Agreements in a form acceptable to the City Attorney.
16 PUBLIC WORKS/
ENGINEERING ADMIN The City Council approved items A, B & C during Consent Calendar:
a. Authorized the purchase of a 2023 Ford F-150 truck from Norm Reeves Ford, in an amount not-to-exceed $41,710, for the Public Works Department, Street and Sewer Division;
b. Appropriated $41,710 in Capital Asset & Equipment Replacement Funds to purchase the Ford F-150 truck; and
c. Authorized the City Manager to execute the documents necessary to purchase the one truck in a form acceptable to the City Attorney.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
17 CITY FACILITIES MGMT The City Council approved items A & B during Consent Calendar:
18 MINUTES
19 WARRANTS
a. Purchase Order with Carrier Corporation to purchase a 130-ton air cooled chiller necessary for the construction of the South Gate Park Sports Center HVAC Project, City Project No. 712-PRK, in an amount not to exceed $155,939; and
b. Authorized the City Manager or his designee to execute the documents necessary to purchase the chiller in forms acceptable to the City attorney (Contract No. 2023-116-CC).
The City Council considered:
a. Approving the Special Meeting minutes of June 26, 2023; b. Approving the Special and Regular Meeting minutes of June 27, 2023; and
c. Approving the Special and Regular Meeting minutes of July 11, 2023.
Item 18 was continued to the next city council meeting by motion of Mayor Avalos and seconded by Council Member Rios.
The City Council approved the Warrant Register for August 8, 2023, by motion of Mayor Avalos and seconded by Council Member Rios.
Total of Checks: $2,707,491.95
Less: Voids (860.70)
Less: Employee Payroll Deductions $ (268,493.45)
Grand Total: $2,438,137.80
Cancellations: 101948, 101381
ROLL CALL: Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 8, 2023
1 STREETS/SIDEWALKS/
LANDSCAPING The City Council considered making a finding and adopting Resolution No. 2023-49-CC entitled Resolution of the City Council of the City of South Gate, State of California, declaration an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code by motion of Council Member Barron and seconded by Mayor Avalos.
ROLL CALL: Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes; Vice Mayor Hurtado, recused; Mayor Avalos, yes.
Resident Mario Dominguez wanted to express frustration on Urban Orchard not being finished before Circle Park.
Resident Thomas Buckley voiced concerns about the deficit and ongoing Projects being funded.
Resident Cindy Esquivel asked whether this project is city funded.
Mr. Jeffers responded by answering how this project is funded and it is completely third party funded and not by the general fund.
Council Member Barron clarified that the reason this item remains in the emergency contracting procedure is to speed up the process and not have any delays.
Arturo Cervantes, Director of Public Works, mentioned that although this project was put on hold due to requirements there has been major progress on certain construction once they were able to begin again.
Council Member Rios stated his support for the project and how he looks forward to it.
ADJOURNMENT Council Member Rios adjourned the meeting at 7:48 p.m. and seconded by Mayor Avalos.
PASSED and APPROVED this 12th day of September 2023.
ATTEST:
#14 7-d.cee
Maria del Pilar Avalos, Mayor Yodit e, City Clerk