SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, October 10, 2023 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 863 5358 9475
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TO ADDRESS THE CITY COUNCIL PRESS *9 TO RAISE YOUR
HAND THEN *6 TO UNMUTE YOURSELF WHEN INSTRUCTED
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Steve Costley, Acting Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:
Giselle Hernandez, Marketing & Comm. Engagement Mgr.
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz
COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings
1 . Resolution declaring the City's Intention to Approve an Amendment to the contract CalPERS to provide employee cost sharing of 1% for unrepresented Executive Management Contract employees
The City Council will conduct a public hearing on a request to consider adopting a Resolution
giving notice of the City's intention to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (CalPERS) to provide employee cost sharing of 1% for the unrepresented executive management contract employees effective on December 17, 2023. (HR)
Documents:
2 Item 1 Report 10102023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9
and
10 are Consent Calendar Items. All items including
Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public Facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the SG Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public 3 bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
Item 2 Report 10102023.pdf
3. Resolution authorizing the City's appointee to the Eco-Rapid Transit (ERT) to vote to terminate the JPA and authorizing the
City Manager to take steps to
complete the City's withdrawal from the ERT
The City Council will consider: (CM)
a. Adopting a
Resolution
authorizing the City's appointee to the Eco-Rapid Transit ("ERT") to vote to terminate the JPA under Section 3.2(i) of the Joint Powers Authority Agreement; and
b. Authorizing the City Manager to take steps to complete the City of South Gate withdrawal from the ERT.
Documents:
Item 3 Report 10102023.pdf
4. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to create a full-time Court Liaison Officer and a Records Management Technician - Police, approving corresponding classification specifications, and updating the Consolidated Salary Pay Table to include the two positions
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) by taking the following actions: (HR)
1) Creating the full-time position of Court Liaison Officer in the Police Department; 2) Approving the classification specification for the full-time position of Court Liaison Officer;
3) Updating the Consolidated Salary Pay Table for the City of South Gate by adding the full-time position of Court Liaison Officer at Pay Grade 516 ($4,440 - $5,397 monthly), a Non-Exempt Classification assigned to the Municipal Employees Association ("MEA"); 4) Creating the full-time position of Records Management Technician - Police in the Police Department;
5) Approving the classification specification for the full-time position of Records Management
Technician - Police; and
6) Updating the Consolidated Salary Pay Table for the City of South Gate by adding the full-time position of Records Management Technician - Police at Pay Grade 541 ($5,332 - 4 $6,482 monthly), a Non-Exempt Classification assigned to MEA.
Documents:
Item 4 Report 10102023.pdf
5 . Option Agreement with Primestor Development, LLC., to purchase City owned property at 4909 Mason Street,
Assessor Parcel No. 6216-032-900
The City Council will consider approving an Option
Agreement
with Primestor
Development, LLC., to purchase City owned property at 4909 Mason Street, Assessor Parcel No. 6216-032-900. (CM)
Documents:
Item 5 Report 10102023.pdf
6. Purchase Order Agreement with Norm Reeves Ford for four (4) Ford F-150 Pick- up Trucks for the Water Division in Public Works Department
The City Council will consider: (PW)
a. Approving the Purchase Order Agreement with Norm Reeves Ford for Four (4) Ford F- 150 Pickup Trucks, in an amount not-to-exceed $262,915, for the Water Division of the Department of Public Works;
b. Appropriating $2,915 in Water Funds to fully fund the $262,915 purchase price ;and
c. Authorizing the City Manager to execute the documents necessary to purchase the vehicles in forms acceptable to the City Attorney.
Documents:
Item 6 Report 10102023.pdf
7. Notice of Completion of construction of the South Gate Police Department Detective Bureau Remodel Project, City Project No. 642-GEN
The City Council will consider: (PW)
a. Accepting completion of construction of the South Gate Police Department Detective Bureau Remodel Project, City Project No. 642-GEN, effective July 14, 2023; and
b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar Recorder's Office.
Documents:
Item 7 Report 10102023.pdf
8. Notice of Completion of construction of the Citywide Valve Replacement Project, 5 City Project No. 688-WTR
The City Council will consider: (PW)
a, Accepting completion of construction of the Citywide Valve Replacement Project City Project No. 688-WTR, effective September 12, 2023; and
b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar
Recorder's Office.
Documents:
Item 8 Report 10102023.pdf
9. Investment Report for the Quarterly Investment Report for the quarter ended June 30, 2023
The City Council will consider receiving and filing the Quarterly Investment Report for the quarter ended June 30, 2023. (ADMIN SVCS)
Documents:
Item 9 Report 10102023.pdf
10. Minutes
The City Council will consider approving: (CLERK)
a. The Regular and Special City Council Meeting minutes of August 22, 2023;
b. The Regular and Special City Council Meeting minutes of September 12, 2023; and
c. The Special City Council Meeting minutes of September 16, 2023.
Documents:
Item 10 Report 10102023.pdf
Reports, Recommendations And Requests
11. (Cont. from Sept. 26, 2023) Agreement with Granicus to install video and broadcast equipment and provide video production service
The City Council will consider: (ADMIN SVCS)
a. Approving an
Agreement
with Granicus to install video and broadcast equipment in the Council Chambers in City Hall and provide video production services for a three-year term;
b. Appropriating $57,400 in one-time costs from the ARPA Fund and $55,400 in on-going costs from the Public Access Fund; and
6 c. Authorizing the Mayor to execute the agreement in a form acceptable to the City Attorney.
Documents:
Item 11 Report 10102023.pdf
12. Warrant register for October 10, 2023
The City Council will consider approving the Warrants and Cancellations for October 10, 2023: (ADMIN SVCS)
Total of Checks: $4,137,442.29
Voids: ($ 1,900.00) Total Payroll Deductions: ($ 398,461.45)
Grand Total: $3,737,080.84
Cancellations: 102499, 100583
Documents:
Item 12 Report 10102023.pdf
Adjournment
Adjourning in memory of the honorable Senator Dianne Feinstein.
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on October 4, 2023, at 12:00 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & 7 Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
8 Item No. 1
C'YMANMER'SaFEfC[ Ciffl of South Gate
OCT 04 2[123 CITY COUNCIL
""= AG-ENDA B,J[LL
For the Regular Meeting o:f: October 10, 2023
Originating Department: Human Resources
DepartmentDirector:
07;1 amilton
City Manager:
ers
SUBJECT: A PUBLIC HEARING ON A RESOLUTION APPROVING THE CITY'S mTENT TO APPROVE AN AMENDMENT TO THE CONTRACT WITH CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO IMPLEMENT A COST SHARING
PROGRAM BETWEEN THE CITY AND UNREPRESENTED EXECUTIVE MANAGEMENT
CONTRACT EMPLOYEES
PURPOSE: To consider adopting a resolution giving notice of the City's intent to approve a contract amendment between the City of South Gate ("City") and the Board of Administration of the California Public Employees' Retirement System ("CalPERS") to implement a cost sharing program between the unrepresented executive management contract employees ("Executives").
RECOMMENDED ACTION: The City Council will conduct a public hearing on a request to consider adopting a Resolution giving notice of the City's intention to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (CalPERS) to provide employee cost sharing of 1% for the unrepresented executive management contract employees effective on December 17, 2023.
FISCAL IMPACT: The estimated savings from implementing the cost sharing program is $17,600 in Fiscal Year 2023-2024 and will progressively grow by the annual wage increases each year thereafter.
NOTICING REQUIREMENTS: A public hearing notice was duly published in the South Gate Press, a newspaper of general circulation, on September 21, 2023.
ANALYSIS: None
BACKGROUND: The City's current contract with CalPERS provides that all employees pay the full employee share toward their retirement benefit. That contribution percentage differs based on whether they are "Classic" unit members or subject to the Public Employees' Pension Reform Act of 2013 ("PEPRA") unit members. During the most recent contract negotiations between the City and the Executives agreed that they would participate in a cost sharing program. The South Gate Police Management Association ("SGPMA") was the first labor group to participate in the cost sharing program by having all their "Classic" unit members contribute 2% of their salary toward the City's share of their retirement benefits beginning in FY 2022-23. The final ordinance amending the l
9 CalPERS contract for the cost sharing program with SGPMA was approved by the City Council at its February 14, 2023 meeting.
The other employee associations, the Miscellaneous Employees' Association ("MEA"), the Professional Mid-Management Association ("PMMA"), the Division Managers' Association ("DMA"), and the Police Officers' Association ("POA"), followed with members agreeing to participate in the cost sharing program by contributing 1% of their salary toward the City's share of their retirement benefits beginning in FY 2023-24. The final ordinance amending the CalPERS contract for the cost sharing program with MEA, PMMA, DMA, and POA was approved by the City Council at its June 13, 2023 meeting. The cost sharing program for each of these labor groups is pursuant to California Government Code 20516(a) and was effective in July 2023.
Staff began working with CalPERS to amend the City's contract to implement this change in August 2023 and received approval and the necessary information to move forward on September 6, 2023.
The cost sharing arrangement has already been approved by the City Council on September 13, 2022, by resolution approving the updated salary tables and benefits for unrepresented executive management contract employees, Resolution No. 2022-54-CC. In order to proceed with amending the City's contract with CalPERS for cost sharing, CalPERS requires a Resolution of Intention, an election of employees agreeing to the contract change, and adoption of an ordinance amending the City's contract with CalPERS. This amendment would ultimately bring the CalPERS contract in alignment with Resolution No. 2022-54-CC.
The CalPERS contract amendment is straightforward; the only change is that it will provide for employee cost sharing of 1% for unclassified executive and top-level management contract employees.
The additional amounts paid by the employee toward the City's contribution will be credited to each member's PERS account as normal contributions and will allow the City to process the full contribution as tax deferred compensation in accordance with IRC414(h)(2).
According to CalPERS procedures, an amendment to the contract that changes the employees' rate of contribution requires a secret ballot election among the employees affected. That election must follow Council adoption of the Resolution of Intention and precede adoption of the final documents.
Following the adoption of this Resolution, the notice of election will be posted conspicuously in the department over a period of seven days that include a weekend. The CalPERS contract cannot be amended if a majority of the affected members vote to disapprove of the proposed plan. Should members of the unrepresented executive management contract employees vote to approve the cost sharing plan as already approved in Resolution No. 2022-54-CC, then staff will proceed with the following:
1. Introduction and First Reading of Ordinance amending the CalPERS contract at the October 24, 2023 City Council meeting.
2. Final adoption of Ordinance at the November 14, 2023 City Council meeting.
3. Contract Amendment effective December 17, 2023.
Attached as Exhibit "A" is the proposed CalPERS
Administration of the California Public Employees'
City of South Gate. Attached as Exhibit "B" is the hearing.
Amendment to Contract between the Board of
Retirement System and the City Council of the
Proof of Publication for the notice of this public 2 10
Finally, effective the first full pay period in July 2024, SGPMA agreed to have "PEPRA" unit members pay 2% towards the employer CalPERS contribution as cost sharing. Moreover, POA also agreed to have all "Classic" unit members contribute an additional 1% towards the member's CalPERS contribution and "PEPRA" unit members begin contributing 1% towards the employer CalPERS contribution beginning in FY24-25. Staff will return to City Council in Spring 2024 to begin the process of amending the contract for these provisions.
ATTACHMENTS: A. Proposed Resolution, Amendment to CalPERS Contract B. Notice of Public Hearing
3 11
RESOLUTION NO.
CITY OF SOUTH GATE,
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, DECLARING THE CITY'S INTENTION TO
APPROVE AN AMENDMENT TO THE CONTRACT WITH CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO IMPLEMENT A
COST SHARING PROGRAM BETWEEN THE CITY AND
UNREPRESENTED EXECUTIVE MANAGEMENT CONTRACT
EMPLOYEES
WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 20516 (Employees Sharing Additional Cost) of 1% for local miscellaneous members in the Unrepresented Executive Management Contract Employees group.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RF,SOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby give notice of intention to approve an amendment to the contract between the City and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto as "Exhibit A," and by this reference made a part hereof.
[The remainder of this page left blank intentionally.] Page l of 2
12 SECTION 3. The City Clerk shall certify to the adoption of this Resolution which sliall be effective upon its adoption.
PASSED, APPROVED, and ADOPTED on this lOf'l day of October 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
13 A
Exhibit J'A"
CalPERS
EXHIBIT
California
Public Employees' Retirement System
AMENDMENT T(I) CONTRACT
Befween the
Boaydl of AdlrnNnistratfion
(!ilfifnvnNa PubuNc EnixpNoyccs' Refirernent Sysfem
a andl the '
CAfy CouncjJl
CNfy oF South Gafe
The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective March 1, 1949, and witnessed January 24, 1949, and as amended effective August, 1, 1952, November 1, 1952, May 1, 1958, August 1, 1964, November 16, 1969, October 15, 1972, February 4, 1973, September 2, 1973, July 6, 1975, April 22, 1979, October 17, 1982, April 27, 1983, January 14, 2001, June 30, 2001, July 1, 2002, May 12, 2010, August 26, 2017, March 26, 2023, and July 16, 2023, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 17 are hereby stricken from said contract as executed effective July 16, 2023, and hereby replaced by the following paragraphs numbered 1 through 17 inclusive:
1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for classic local miscellaneous members, age 62 for new local miscellaneous members, age 50 for classic local safety members, and age 57 for new local safety members.
5 14
Public Agency shall participate in the Public Employees' Retirement System from and affer March 1, 1949, making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.
Public Agency agrees to indemnify, defend and hold harmless the California Public Employees' Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees' Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorney fees that may arise as a result of any of the following:
(a) Public Agency's election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency's prior non-CalPERS retirement program. (b) Any dispute, disagreement, claim, or proceeding (including without limitation arbitration, administrative hearing, or litigation) between Public Agency and its employees (or their representatives) which relates to Public Agency's election to amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees' existing retirement benefits, provisions or formulas.
(c) PublicAgency'sagreementwithathirdpartyotherthanCalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided underthis Contract and provided for under the California Public Employees' Retirement Law.
4. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); C. Employees other than local safety members (herein referred to as local miscellaneous members).
6 15
5, In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:
a. PERSONS EMPLOYED IN THE CLASS OF CROSSING GUAFID HIRED ON OR AFTER SEPTEMBER 2, 1973.
Prior to January 1, 1975, those members who were hired by Public Agency on a temporary and/or seasonal basis not to exceed 6 months were excluded from PERS membership by contract. Government Code Section 20336 superseded this contract provision by providing that any such temporary and/or seasonal employees are excluded from PERS membership subsequent to January 1, 1975. Legislation repealed and replaced said Section with Government Code Section 20305 effective July i , 1994.
The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment before and not on or after July 1, 2002, shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full).
The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment on or after July 1, 2002, shall be determined in accordance with Section 21354.5 of said Retirement Law (2.7% at age 55 Full).
The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Full),
10. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local safety member shall be determined in accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full).
14. The percentage of final compensation to be provided for each year of credited prior and current service as a new local safety member shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).
12. Public Agency elected and elects to be subject to the following optional provisions:
a. Sections 21624 and 21626 (Post-Retirement Survivor Allowance), 7 16
Section 20042 (One-Year Final Compensation) for classic members only.
Section 20614, Statutes of 1978, (Reduction of Normal Member Contribution Rate). From April 22, 1979, and until October 17, 1982, the normal local miscellaneous member contribution rate shall be
3.5o/o and 4.5% for local safety members. Legislation repealed said Section effective September 29, 1980.
d. Section 20690, Statutes of 1980, (To Prospectively Revoke Section 20614, Statutes of 1978).
Section 21024 (Military Service Credit as Public Service) for local miscellaneous members only.
Section 20965 (Credit for Unused Sick Leave) for local miscellaneous members only.
Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members only.
h. Section 20903 (Two Years Additional Service Credit). i. Section 21583 (Additional Opportunity to Elect 1959 Survivor Benefits) for local miscellaneous members only.
Section 20516 (Employees Sharing Additional Cost):
From and affer March 26, 2023, 2% for classic local police members in the South Gate Police Management Association.
From and after July 16, 2023, 1 % for local miscellaneous members in the South Gate Municipal Employees Association.
From and affer July 16, 2023, 1 % for local miscellaneous members in the South Gate Professional Mid-Management Association.
From and after July 16, 2023, 1% for local miscellaneous members in the South Gate Division Management Association.
From and affer July 16, 2023, 1 % for classic local police members in the South Gate Police Officers' Association
From and affer the effective date of this amendment to contract, 1 % for local miscellaneous members in the Unrepresented Executive Management Contract Employees group.
8 17
From and after the effective date of this amendment to contract, 1 % for local police members in the Unrepresented Executive Management Contract Employees group.
The portion of the employer's contribution that the member agrees to contribute from his or her compensation, over and above the member's normal contribution ("Cost Sharing Percentage"), shall not exceed the Employer Normal Cost Rate, as that rate is defined in the CalPERS Actuarial Valuation for the relevant fiscal year. If the Cost Sharing Percentage will exceed the relevant Employer Normal Cost Rate, the Cost Sharing Percentage shall automatically be reduced to an amount equal to, and not to exceed, the Employer Normal Cost Rate for the relevant fiscal year.
13. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on July 6, 1975. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834,- and accumulated contributions thereaffer shall be held by the Board as provided in Government Code Section 20834.
14. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System.
15. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. b, A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.
16. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law.
9 18
17. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.
B. This amendment shall be effective on the
BOARD OF ADMINISTRATION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
day of
CITY COUNCIL
CITY OF SOUTH GATE
AMENDMENT CalPERS 10 #7499696720
PERS-CON-702A 10
19 Exhibit "B"
SOUTH GATE PRESS
3731 WILSHIRE BLVD STE 840, LOS ANGELES, CA 90015
Telephone(323)556-5720 /Fax(213)834-0584
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA-90280
PROOF OF PUBLICATION
(2015.5 C.C.P.)
State of California
County of LOS ANGELES
NOtiCeTYPe: HRG-NOTICEOFHEARING
Ad Description:
Ordinance Amending CalPERS Contract to Implement cost sharing program
I am a citizen of the United States and a resident of the State of Califomia: I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the SOUTH GATE PRESS, a newspaper published in the English language in the city of SOUTH GATE, county of LOS ANGELES, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELES, State of Califomia, under date 04/19/1929, Case No. 273415. That the notice, of whit,h the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:
This space for flling stamp only
Offloeofthe
!muth ameCltyClerk
SEP 2 5 2023
FILED
PRE#: 37 40642
CITY OF SOUTH GATE
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN ihal the Clty Council
of South Gate, Californla wlll conduct a public
hearlng tr the purpose oT Inltoduclng an
Oidlnance amending the CalPERS conliacl to
Implement a cost shailng program between the
City and the South Gate. The Publlc Hearing is
scheduled TOT:
DATE: October TO. 2023
TIME: 6:30 p.m.
LOCATION
COUNCIL CHAMBERS
SOUTH GATE CITY HALL
8650 CALIFORNIA AVENUE
SOUTH GATE. CA 90280
The Public Hearing meetlng will be conducted in
person or through vldeoconfeienclng. Any
prior to the hearing.
Ypho'n"e aWlal.o:aljlhaauhpadaadle'!aD'iha'l8'ngNh uZmogemr oatn:
CanTerence Code for the October T0, 2023 City
NOTICE IS HEREBY GIVEN that any and all
persons Interested in the matter hetelnabove set
forth are prlvileged to aitend sald hearlng and
then and there testify or present evidence upon
Clerk oT said Clly and is dated thls September 21
2023.
sffodit Glaze, Clty Clerk
er;iir:i
PRE-3740642#
SOUTH GATE PRESS
09/21/2023
Exet,uted on: 09/21/2023
At Los Angeles, California
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Signature
IllIIIIIIIIIIIIIIllIIlllIIllIIIIIIIIIIIIIlllIIIIIIIIIIIIIIIlllIllIIllIIIII Email
20 CITY OF SOUTH GATE
NOTICE OF PUBLIC HEARTNG
Exhibit "B"
soti:a:ocA'ecterh
SEP 18 2023
plLE"-
NOTICE IS HEREBY GIVEN thatthe City Council of SouthGate, Californiawill conducta public hearing for the purpose of introducing an Ordinance amending the CalPERS contract to implement a cost sharing program between the City and the Soutli Gate. The Public Hearing is scheduled for:
DATE:
TIME:
LOCATION:
October 10, 2023
6:30 p.m.
COUNCIL CHAMBERS
SOUTH GATE CITY HALL
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
ThePublicHearingmeetingwillbeconductedinpersonorthroughvideoconferenctng. Any comments may be made in person at the hearing or in writing to the City Clerk or the City Council prior to the hearing.
Youmayaccessthehearingstl'iroughZoomoraphonecall. FortheupdatedDial-inNumber and Conference Code for the October 10, 2023 City Council meeting, please visit the City's website at www.cityofsoutl'igate.orz/%endaCenter.
NOTICE IS HEREBY GIVEN that any and all persons interested in the matter hereinabove set forth are privilegedto attend said hearing andthen and there testify orpresent evidence uponany matter relating thereto.
THIS NOTICE IS GIVEN by the order of the City Clerk of said City and is dated this September 21, 2023.
Publication date:
Y Glaze, City Clerk
Thursday, September 21, 2023
12 21
Item No. 2
oer 03 2023
5', lOprV) City of South Gate
CITY COUNCIL
AeENIDA IBa[LL
For the Re ar Meeting of: October 10, 2023
Department: Public Works
Department Director: Ciffl Manager:
o Cervantes Chris Jeffers
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-Pa WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below, inclusive of a $5,000,000 grant from Caltrans.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such a time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. 1 22
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures.
The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code 83 1.54.470 and California Public Contract Code 53 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recornrnending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces are providing maintenance services of the site. The site has been secured with perimeter fencing and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was 2 23
completed, Preliminarily selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA"). Received a proposal from the contractor and have begun negotiations.
4, Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023. To date three months of monitoring have been completed per the Phase II Workplan.
5. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL, however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution.
7. Construction work has begun. Progress to date includes completing backfill of overflow structure at the south wetland, and substarxtially completing backfill of the reservoir and stockpile management. Construction work has begun adjacent to the Bandini Channel.
8. Methane gas monitoring has begun and four months of sampling have been completed.
The completed sampling results are scheduled to be submitted to the LEA in January 2024. There are 16 probes throughout the 7-acre site. One probe has detected traces of methane, however, at amounts below regulatory requirements.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpertnitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health 3 24
Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the educatioi'i/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroom/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000
Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPLPrivate Donations $90,000 Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 25
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, ST ATE OF CAI,IFORNIA, DECLARING AN EMERGENCY STILL
EXISTS AND AUTHORIZING REPAIR, RF,PLACEMENT OR
MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO
THE URBAN ORCHARD PROJECT WITHOUT PUBLIC BIDDING,
PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF
THE SOUTH GATE MUNICIPAL CODE AND THE CALIFORNIA
PUBLIC CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHERF,AS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
Page I of 3
26 WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Surnrnary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, BASED ON THF, FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated withthe submittal oftechnical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.
27 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this IOth day of October 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
B)7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
(?W?'p."3aia,E:
28 Item No. 3
CmMANAGER'S
City of South Gate
CITY COUNCIL
AeENIDA BN,LL
City Manager:
For the Regular Meeting of: October 10, 2023
Originating Department: City Manager's Office
Chris Je.ffers
City Manager:
Chris Je.ffirs
SUBJECT: RESOLUTION AUTHORIZING THE TERMINATION OF THE ECO-
RAPID TRANSIT, FORMERI-Y KNOWN AS THE ORANGELINE DEVELOPMENT
AUTHORITY, JOINT POWERS AUTHORITY
PURPOSE: To formally recognize the tertnination of the Eco-Rapid Transit, which is a Joint Powers Authority ('JPA") established in 2005 by several cities interested cities in the advocacy relating to the development of the West Santa Ana Branch Transit Corridor.
RECOMMENDED ACTION: The City Council will consider:
a. Adopting a Resolution authorizing the City's appointee to the Eco-Rapid Transit ("ERT") to vote to terminate the JPA under Section 3.2(i) of the Joint Powers Authority Agreement; and
b. Authorizing the City Manager to take steps to complete the City of South Gate withdrawal from the ERT.
FISCAL IMPACT: The withdrawal from the ERT will have no fiscal impact beyond the dues the City has paid for Fiscal Year 2023-24. While the City has paid an annual fee to ERT of approximately $34,000, it is anticipated that the Gateway Cities Council of Governments ("COG") may establish a fee for participation by those cities on its newly created WSAB Corridor Committee which will be taking over the advocacy efforts from the ERT. At this time, there has been no indication of the amount of any annual fee that the COG may assess.
Currently, the ERT dues are paid through special transit revenue sources and not the General Fund.
ANALYSIS: The ERT, which was originally known as the Orangeline Development Authority, was established in 2005 to advocate with entities and agencies such as the Los Angeles County Metropolitan Transportation Authority ("Metro"), for the development of the West Santa Ana Branch Transit Corridor ("WSAB") and other issues that may benefit the communities along that corridor relating to the proposed light rail line.
The ERT has been a critical voice in the advocacy with Metro on prioritizing the WSAB light rail, The goal of providing a light rail system to the southeast region has been a priority for the 1 29
12 member communities for nearly two decades. Without continued advocacy, it is likely the WSAB project may fall further behind and may not remain one of the highest priorities for Metro in its recent strategic plan. Metro is currently in the environmental clearance evaluation process under the California Environmental Quality Act (CEQA) and the National Environment Policy Act (NEPA). Those processes should be completed in late 2024. Upon completion, Metro can proceed with a number of steps, such as obtaining bids for the project and acquiring assets to make the corridor possible.
While the East Santa Ana Branch ("ESAB") is projected to start in the City of Artesia and tei'minate at Union Station in Los Aiigeles, it is being designed and constructed in two phases.
The first phase will run from Artesia to Slauson where the A Line is (formerly the Blue Line).
This 14.5-mile segment is estimated to cost approximately $9 billion.
The advocacy for the WSAB will not end with the termination of ERT but will be merged into the COG. Given that the current stage of the WSAB project is in planning, and the suppoit of Metro to prioritize this project, advocacy by the COG will change to representing impacted communities on more technical elements of the project. Such elements will include achial infrastructure elements within the communities, 3% local match requirements, and station designs; to mention a few.
The City has been paying aru'iual dues since the inception of ERT in 2005. Those dues in recent years have been approximately $34,000, annually. With the transition to the COG, the plan is to establish a committee made up of the impacted communities to provide guidance to the COG leadership on matters relating to the WSAB project. Annual dues assessed upon the City will support the new duties associated with the COG efforts.
BACKGROUND: The ERT Joint Powers Authority was originally established in 2005. The ERT is fortned under Government Code Section 6500. Under the adopted bylaws of the ERT, Section 3.2(i) provides for the Authority to be terminated upon the unanimous vote of its members or at such time there is only one member remaining. Under state law, any debts are the sole responsibility of the JPA and are not the responsibility of the member agencies. At this time, it is not anticipated there will be any outstanding debts or assets when the ERT dissolves.
The COG is expected to establish the new WSAB Committee in early 2024.
ATTACHMENTS: A. ProposedResolution
B. Amended and Restated Joint Powers Authority Agreement 2 30
ATT ACHMENT A
RESOLUTION NO.
CITY OF SOUTH GATE,
LOS ANGELES COUNTY, CALFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH GATE, CALIFORIA AUTHORIZING THE
TERMINATION OF ECO-RAPID TRANSIT
WHEREAS, Eco-Rapid Transit ("ERT"), formally la'iown as Orangeline Development Authority, is a Joint Powers Authority formed in 2003 to pursue development of a transit system along the Gateway Cities Corridor that moves as rapidly as possible, uses grade separation as appropriate, and is environmentally friendly and energy efficient; and WHEREAS, the City of South Gate has been a member of ERT since 2004; WHEREAS, the City of South Gate has chosen Council Member Maria Davila, to serve on the ERT Board of Directors as its representative; WHEREAS, in part due to ERT's advocacy, Los Angeles County Metropolitan Transportation Authority ("LA Metro") has resolved to develop the West Santa Aria Branch Transit Corridor ("WSAB") project - a light rail transit line that will connect southeast LA County to downtown Los Angeles;
WHEREAS, ERT has therefore served its purpose;
WHEREAS, during ERT's July 12, 2023 Regular Meeting, the ERT Board of Directors approved an annual budget through Resolution No. 2023-05, with the intention of restructuring the agency by December 31, 2023;
WHEREAS, during ERT's September 13, 2023 Regular Meeting, the ERT Board of Directors authorized the ERT Executive Director and ERT General Counsel's Office to take steps to terminate the ERT subject to final Board approval; WHEREAS, under Section 3.2(i) ofthe ERT Joint Powers Agreement, ERT may terminate ripon the unanimous vote of its Members;
WHEREAS, under Section 3.2(a)(7) of the ERT Joint Powers Agreement, any debts of ERT are its own debts, not debts of its members, including the City of South Gate; and WHEREAS, the ERT Board of Directors desires to terminate ERT.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
31 SECTION 1. The City Council does hereby declare that all the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby authorize its ERT representative to vote to terminate the ERT under Section 3.2(i) of the ERT Joint Powers Agreement.
SECTION 3, The City Council does hereby direct the City Manager and/or his designee and staff to take all needed actions to compIete the City's withdrawal from the ERT, including paying any amounts owed to the ERT as final membership dues.
SECTION 4, The City Clerk shall certify to the adoption of this Resolution which shall be effective upon adoption.
PASSED, APPROVE,D, and ADOPTED on this I0th day of October 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7:
""F.OSa's,!' ['A"tto!
32 ATT ACHMENT B
State of California
Secretary of State
AMENDMENT OF A JOINT POWERS AGREEMENT
(Government Code section 6503.5)
Instructions:
1. Complete and mail to: Secretary of State, P.0. Box 942870, Sacramento, CA 94277-2870.
2. Include filing fee of $1.00.
3. Do not include attachments.
FILENO. 315%
FILED
Secretary of Sts
JUL 10 20i8
(Office use Only)
4. A copy of the full text of the joint powers agreement and amendments, if any, must be submitted to the State Controller's office. For address information, contact the State Controller's office at www.sco.ca.qov.
Date of fiting initial notice with the Secretary of State: December 15t 2005 File number of initial notice: 1960
Name of the agency or entity created under the agreement and responsible for the administration of the agreement:
Orangeline Development Authority
Agency's Or Entity's Mailing Address: 16401 Paramount Boulevard, Paramount, CA 90723 Title of the agreement: Orangeline Development Authority Fifth Amended Joint Exercise of Powers Agreement Complete one or more boxes below. The agreement has been amended to:
[ { ] Change the parties to the agreement asfollows: recogn!zes kF1e C!fV Of Bell aS a Ct1areer C!W and Bell Gardens as a general law city
[ ] Change the name 6f the administering agency or entity as follows:
[ t ] Qhangethepurposeoftheagreementorthepowerstobeexercisedasfollows: addsauthorityfor the city members to appoint alternatives who are either city employees or residents [ ] Change the short title of the agreement as follows:
[ ] Make other changes to the agreement as follows:
RETURN ACKNOWLEDGMENT TO: (Type or Print)
NAME rMatthew T. Summers, Esq.
ADDRESS 790 E.aColorado Blvd., Suite 850
cl,/STATEIZIP IPasadena, California 91101
Date
Signature
J Matthew T. Summers, Assistant General Counsel
Typed Name and Title
SEC/STATE NPSF 4048 Rev 04/2015
33 ordinal record in the custody of the
W CaliforniaSecretaryofState'sofflce.
AUG 1 5 2018
Date:
h"Letary of State
634
ORANGELINE DEVELOPMENT AUTHORITY
AMENDED AND REST ATED
JOINT EXERCISE OF POWERS AGREEMENT
(FIFTH AMENDMENT)
l isyo:iq.i-w
735
TABLE OF CONTENTS
Page No.
ARTICLE I DEFINITIONS
Section 1.1. Defmtions.
ARTICLE II GENERAL PROVISIONS 6
Section2.l, CteationofAuthotity 6
Section 2.2. Putpose. 6
ARTICLE III POWEI 6
Section 3'.1. Genetal Powers. 6
Section 3.2. Specific Powets. .7
(a) Financial.. 7
(1) Annual Budget. 7
(2) Accounts.. 8
(3) Expenditutes Within Apptoved Annual Budget...,....................,,.,,,8 (4) Disbutsements. 8
(5) Audit. 8
(6) Securities.. 8
(7) Ijabffities. 8
(8) Hold Hatmless and Indemnification... 8
(b) Condetnnation.. 9
(c) Patkland Maintenance, 9
(d) Manner of Exercise. 9
(e) Cotnpliance with CEQA and NEPA------i 9
(f) Contributions. 10
(g) Expulsion. 10
(h) Withdrawal............. 10
(i) Tetmination of Authotity. 10
(1) Causes..
(2) Ijmitations. 11
(3) Disttibution of Funds and Ptopetty. It
ARTICLE IV ORGANIZATION 11
Section 4.1. Membets. 11
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836
Section 4.2. Boatad
Composition....
Compensation and Expense Reimbutsement
Voting
(1) Requited Vote...
(2) Ptoxy and Absentee Votes.
Political Reform Act............
Levine Act....,..
Ptincipal Office.........................
Meetings,
(1) Time and Place............
(2) Can and Conduct........
Rules
Minutes.
Officets
(1) Chait and Vice-Chajt...
(2) Secretaty......,.................
(3) Tteasuta andAuditot.
(4) Executive Ditector.......
(5) Terms......,..,,..................
(6) Additional Officets......
a. Bonding Requitements.
b. Status of Of[icets and Employees.
c. Committees.
(i) Cteation..
(ii) Meetings.
ARTICLE V MISCELLANEOUS
Section 5.1. Amendments.
Section 5.2. Notice.
Section 5.3. Attorney's Fees.
Section 5.4. Successots
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13 14
16 16
l tsyoxg.ii-mam
37 Section 5.5. Assignment and Delegation. 16
Section 5.6. Countetpatts..
Section 5.7, Sevetability
Section 5.8. Integtation.
Section 5.7. Execution.
l Isyozr:i.iwmh
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. 16
16 16
17 1038
ORANGELINE DEVELOPMENT AUTHORITY
AMENDED AND REST ATED JOINT EXERCISE OF POWERS AGREEMENT (FIFTH AMENDMENT)
THIS AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT (FIFTH AMENDMENT) (this '%eement"), is made and entered into by and between those public entities (collectively "Members") whose names ate set forth on Exhibit A attached heteto who have authoied and executed this Agreement putsuant to Section 6500 et seq. of the California Govetnment Code and othet applicable law as of the day of , 2014
WITNESSETH
WHEREAS, the Meinbets axe each authotized and empoweted to plan, finance, acquire, and consttuct and opetate ttanspottation facilities and issue bonds to ptovide the funds thetefore; and
WHEREAS, the Members are authotized and empoweted to enter into public-ptivate pattnetsbips putsuant to which revenue-generating public accommodations, inftasttuctute, and services can be designed, funded, constructed, and opetated; and WHEREAS, the Act ptovides that two or mote public agencies may by agteement jointly exetcise ariy powets common to the patties to the agreement and may by that agqeement create an entity which is sepazate ftom the patties to the a@eement; and WHEREAS, the patties to tMs Agreement have each determined diat an agency fot the joint exetcise of theit common powets shall be fotmed to exetcise theit tespective powets fot the putpose of establishing one or more public-private pattnetsMps to plan, finance, acquite, construct and opetate transpottation facilities adjacent to or within the boundaties of the Members and WHEREAS, the Membets desite to amend this %eement to permit any joint powers ot othet govetnmental ot county agencies within the Sphete of Influence of the Otangdine, to become metnbets of the Otangeline Development Authotity; and WHEREAS, by this %eement, the Membets desite to create and establish the Otangeline Development Authority for the putposes set forth herein and to exetcise the powets described hetein and as provided by law.
NOW, THEREFORE, in considetation of the mutual ptomises and covenants contained hetein, the patties heteto a@ee as follows:
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39 ARTICLE I
DEFINITIONS
Section 1.1 Deftions. For die purposes of tbis Agteement, the fonowing wotds shall have the fonowing mearffigs:
"Act" means the Joint Exercise of Powets Act of the State of Califotnia, Califotnia Government Code Sections 6500-6599.2, inclusive, as it now exists ot may heteaftet be amended. '%eement" means this Joint Exetcise of Powets Agteement. "Authotity" means the Otangeline Development Authotity. "Boatd of Ditectots" or "Boatd" means the governing body of the Authotity. "Bonds" means bonds, notes ot other ob%ations of the Authotity issued putsuant to any provision of law which may be used by the Authotity for the authorization and issuance of bonds, notes ot othet obligations.
"CEQA" means the Califotnia Envitonmental Quality Act, contained in the California Public Resoutces Code, Section 21000 et seq., togethet with the State CEQA Guidelines, 14 CCR §15000 et seq., as they now exist ot may heteaftet be amended. "Ditectot" means any petson seg as the teptesentative of a Membet on the Boatd. "Fiscal Yeat" means July 1" to and including the following June 30" or such other petiod as the Boud may specify by tesolution.
"Member" means a public agency that is a patty to this Agreement. "NEPA" means the National Envitonmental Policy Act, contained in 42 u.s.c. Section 4321 et seq., as it now exists or may heteaftet be amended. "OtangeUne" ox "Eco-Rapid Ttansit" means development of a transit system that moves as tapidly as possible, uses gtade separation as apptopffate, and is envitonrnentally ftiendly and enetgy efficient. The system is designed to enhance and inctease ttanspottation options fot tidets of this zegion utilizing safe, advanced transit technology to expand economic gxosmh arid maximize tidetship t!'uoughout Southetn California.
"Otangeline Ptoject" means the activities tequited to plan, put in place, maintain and maximize the benefits of, die Otangeline.
"Party" means a Membet.
"Sphete of Influence" means an azea that: 1) is within one mile of the tight-of-way of the Otangeline; or 2) is witbin a distance of the tight-of-way from which people will travel to use the -5-
I l.'i7029.14-%-'Q24.-k
40 Otangeline as detetmined by the Board; or 3) is within an area that is directly ot in&ectly influenced by ot has an influence upon the Oratigeline as detetmined by the Boatd.
ARTICLE II
GENERAL PROVISIONS
Section 2.1 Creation of Authotity. Putsuant to Section 6502 of the Act, thete is heteby cteated a public entity sepatate and independem ftom the Patties heteto, to be known as the "Otangeline Development Authotity."
(a) Within thitty (30) days aftet the effective date of this Agteement and affet any amendment, the Authotity shall cause a notice of such Agreement ot amendment to be ptepated and filed with the office of the California Sectetaty of State containing the infotmation tequited by Califotnia Govetnment Code Section 6503.5. (b) Within ten (10) days aftet the effective date of this Agteement, the Authotity shan cause a statement of the infotmation concerning the Authority, its Members and Ditectots required by California Goveent Code Section 53051 to be filed with the office of the California Sectetary of State and with the County Clerk of each county in which the Authority mtains an office, and within ten (10) days aftet any amendment which makes any change in the facts tequited to be stated putsuant to Subdivision (a) of such Section, a statement of such facts also shall be filed as ptovided thetein.
Section 2.2 Putpose. The purpose of the Authority is to putsue its stated objective to use the common powets of its Membets to putsue development of a ttansit system that moves as tapidly as possible, uses gtade sepatation as appropriate, and is envitonmentany f'fflendly and energy efficient.
ARTICLE III
POWERS
Section 3.1 Genetal Powers. The Authotity shall have the powet in its own name to exercise any and all common powers of its Members teasonably telated to the putposes of the Authority, including but not limited to the powets to:
(a) putsue development of a ttansit system that moves as tapidly as possible, uses gtade sepatation as apptoptiate, and is envitonmentally fflendly and enetgy efficient, and (b) seek, teceive and administer fun% from any available public ot ptivate source, includirig grants or loans under any available federal, state and local pto@ams fot assistance in acbieving the putposes of the Authotity; and
(c) conttact fot the serices of engineers, attotneys, plannets, financial and other necessary consultants or entities; and
(d) make and entet into any othet conttacts; and -6-
I I 57(129. Ig
41 (e) employ agents, officets and employees; and
(f) acquite, lease, construct, own, manage, maintain, aspose of ot opetate (subject to the limitations heteiti) any buildings, works ot imptovements; and (g) acquite, hold, manage, maintain, or dispose of any othet ptopetty by any lawful means, including without limitation gift, purchase, eminent domain, lease, lease-purchase, license or sale; and
(h) incut an authotized debts, liabilities, and obligations, including issuance and sale of bonds, notes, cettificates of patticipation, bonds authotized putsuant to the Matks-Roos Local Bond Pooling Act of 1985, California Govez'ent Code Sections 6584 et seq. (as it now exists or may heteafter be amended) ot any othet legal authotity coinmon to the Membets and such other evidences of indebtedness desctibed in Section 3.2(a%6) of this Agteement, subject to the limitations hetein; and
(i) receive gifts, conttibutions and donations of ptopetty, funds, setvices and other fos of financial ot othet assistance ftom any petsons, firms, cotpotations and governmental entities; and
(i) sue and be sued in its own name; and
(k) seek the adoption ot defeat of any fedetal, state ot local legislation or regulation necessary or desirable to accomplish the stated putposes and objectives of the Authotity; and
(1) adopt rules, tegulations, policies, bylaws and procedwes govetning the operation of the Authority; and
(m) to invest any money in the tteasury putsuant to Califotnia Govetnment Code Section 6505.5 that is not tequited fot the immediate necessities of the Authotity, as the Authotity determines is advisable, in the same manner and upon the same conditions as local agencies, putsuant to Section 53601 of the California Government Code as it now exists or may hereaftet be amended; and
(n) to catry out and enforce all the ptovisions of tbis Agteernent; and (o) exercise all other powers not specifically mentioned hetein, but common to Membets, and authotized by California Government Code Section 6508.
Section 3.2 Specific Powets.
(a) Financial.
(1) Annual Budget. The Boatd shall adopt an annual budget for the ensuing fiscal year by a two-thitds (2/3) vote of the Boatd. -7-
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42 (2) Accounts. All fands will be placed in object accounts and the teceipt, ttansfet, or disbursement of such futids shall be accounted fot in accordance with the genetally accepted accounting ptinciples applicable to govetnmental entities, with sttict accountability of all funds. An tevenues, expenditutes and StatuS of bank accounts and investments shall be reported to the Boatd as frequently as the Boatd shall ditect and, in any event, not less than annually, putsuant to procedutes established by the Boatd.
(3) Expenditutes Within Approved Annual Budget An expenditutes within the limitations of the apptoved annual budget shall be made upon apptoval of the Executive Director in accotdance with the rules, policies and ptocedutes adopted by the Boatd. Howevet, no expenditure shall be made for the putpose of pwchasing ot othetwise acquiting teal ptopetty without prioz apptoval of the Boud by the reptesentatives of not less than two-thitds (2/3) of the Members. No expenditures in excess of those budgeted shall be made without the apptoval of an amended annual budget by the Boatd putspant to patagtaph (1) of tbis Section. (4) Disbutsements. Wattants shall be dtawn upon the apptoval and wtitten otdet of the Boatd and the Boatd shall tequisition the payment of funds only upon apptoval of claims, disbutsernents and othet requisitions for payment in accotdance with this %eement and othet tules, regulations, policies and ptocedutes adopted by the Board.
(5) Audit. The recotds and accounts of the Authotity shall be audited annually by an independent cettified public accountant and copies of such auat teport shan be filed with the State Conttollet, the County Auditot in each county in which a Membet is located, and shall be ptovided to each Membet no latet than fifteen (15) days aftet teceipt of such audit repotts by the Authoffty. In any fiscal yeaza duting which the Authoffty has gtoss tevenues of less than $250,000 the Boatd may, in its disctetion, dispense with such an aufflt, and instead tely on such othet financial teview by the Authority's staff ot other reviewers as the Boatd shall deem prudent. (6) Secutities. The Authority may use any statutory powet availahle to it undet the Act and any odiet applicable laws of the State of Califotnia, whethet hetetofote ot heteinafter eriacted ot amended, fot issuance and sale of any tevenue bonds ot othet evidences of indebtedness necessaty ot desirable to finance the exetcise of any power of the Authotity, and may bottow ftom any soutce incluang, without limitation, the fedetal govetnment, fot these purposes. (7) Iiabilities. "The debts, liabilities and obligations of the Authority shall be the debts, liabilities and ob%ations of tbe Authority alone, and not of the Metnbers, although a Membet may sepatately conttact for, or assume tesponsibility fot, specific debts, liabilities or obligations of the Authotity, as authotized by CaIlifornia Govenunent Code Section 6508.1.
(8) Hold Hatmless and Indemnification. To the fullest extent permitted by law, each Membet agrees to save, indemnify, defend and hold hatmless the Authotity and all othet Patties ftom any liability, claims, suits, actions, arbitration ptoceedings, -8-
15 l isyazt>.i-zi
43 administtative proceedings, tegulatoty proceedings, losses, expenses or costs of any kind, whetbet actual, alleged ot tmeatened, including attorneys fees and costs, court costs, intetest, defense costs, and expett witness fees, whete the same arise out of, ot ate any way atttibutable in whole ot in patt, to neg%ent acts ot omissions of the indemnifying Patty or its employees ot agents, except when acting within the scope of theita authotity as etnployees ot agents of the Authotity. Where the Authotity, or its Patties, in theit capacities as Membets ot agents ot employees of the Authofflty, ate held liable for injuties to petsons ot pzoperty, including death, the liabffity of each Party for conttibution or indetnification fot such injuties shall be detetmined by agteement among the Parties ot a court of competent jutisdiction, and the Patty tesponsible fot liabilit5r to the others will inderani$ the othet Patties to this Agreement for the petcentage of liability determined as set fotth therein. In the event of &bffity imposed upon the Authotity, ot ariy of its Parties, for injuty or death which is caused by the negligent or wtongful act or omssion of any Patty in the petfotmance of this Agteement, the conttibution of the Paity ox Paities not directly tesponsible fot such negligent ox wtongful act or omission shall be litnited to one hundred dollats ($100). The Party ot Patties directly tesponsible for such negligent or wrongful acts or omissions shan defend, indemnify and hold the Authotity and all other Patties hatmless fzom any liability atising out of such wrongful act ot omission.
In no event, however, shall the' inrlrmnifirqrinn rif an employee ot fotmet employee of the Authority ot Membet exceed that provided in California Govetnment Code Atticle 4 of Chaptet 1 of Patt 2 of Division 3.6, beginning with Section 825, as it now exists ot may heteaftet be amended. (b) Condemnation. The Authority shall have the power to exercise any available eminent domain powat of its Membets, upon apptoval of (i) two-thitds (2/3) of the entize membership of the Boatd, and (ii) the concuttence of the govetn3rsg body of ariy Member(s) within the boundaries of which the teal property is to be acquired. (c) Patkland Maintenance. The Authofflty shall mtsffi an pd and open space installed or constructed within the tight-of-way of the Orangeline. (d) Mannet of Exercise. Fot putposes of Califotnia Govetnment Code Section 6509, the powets of the Authority shall be exercised subject to the testtictions upon the mannet of exetcising such powers as ate imposed upon the City of Artesia, a genetal law city, provided, however, that if the City of Astesia shall fail ot cease to be a Membet, then the Authofflty shall be restricted in the exercise of its powets in the same mannet as the City of Bell Gardens, a genetal law city.
(e) Compliance with CEQA and NEPA. The Authority shall comply with all tequitements of CEQA and NEPA as a condition ptecedent to its commitment to carry out any obligation undet this Agteement for which such compliance is tequited. However, the execution of diis Agteement does not constitute a project ot approval of any commitment to catry out any ptoject as those terms are used in CEQA and NEPA. -9-
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44 (f) Conttibutions. Individual Membets may conttibute funds, petsonnel and equipment to the Authotity in futthetance of the putposes of the Authotity set fotth herein. Putsuant to Govetnment Code Sections 6504, 6512.1 and related ptovisions, the Authority is empoweted after the issuance of bonds or receipt of fiinds ftom any othet source, to teimbutse such Membets fot such conttibutions.
(g) Expulsion. A Patty may be expelled ftom the Authorit5r fot violation of diis Agreement, upon a vote of thtee-foutths (3/4) of the entite membership of the Boazd (excluding the vote of the Patty to be expelled), aftet the Board has given thirty (30) days' wtitten notice to the Patty to be expelled of the Authority's intention to expel that Membet if the violations of tbis %eement identified in the notice ate not cured ot, if the cure cannot by its natute be completed within thirty (30) days, comtnenced within that notice period and diligently putsued to completion. % Patty that fans to execute any amendment to this Agteatnent within tbitty (30) days aftet execution by the last Membet tequired for apptoval of such amendment by Section 5,1 of this Agreement, shall be deemed to be expelled on the thirty-fitst (31st) day aftet such execution.
Expulsion of a Patty shall not zelieve the expened Patty of any liabilities imposed upon ot incutted by d'ie Patty putsuant to this %eement priot to the effective date of such expulsion. Howevet, such expulsion shall tesult in the fotfeiture of all rights and claims of the expelled Patty to any tepayment of conttibutions ot advances or other disttibution of funds or ptoperty aftet withdrawal, including distribution in the event of tetmination of the Authofflty. The Membets agtee that the liquidated damages ptovided by this patagtaph are necessaty and approptiate because the futathetance of the Otangeline Ptoject is a complex ventute, which will tequire sustained, conective effott ovet a petiod of yeats. If a Membet fails to fulfill its commitment to the othet Membets to accomplish the mission of consttucting, developing and maintaining the Otangeline, there win be teal and substantial injury to the success of the ptoject and to the other Membets, which injury is necessatily ficult to quantify. According%, the Membets a@ee the provision of this paragraph and of pata@aph (h) below constitute an approptiate measute of the damages an early withdtawal will cguse,
(h) WitMtawal. Any Party may withdraw fto.m the Authotity at any titne, for any teason, by giving wtitten notice to the Board of its intention to do so tbitty (30) days prior to the effective date of that withdtawal,
iithdtawal of a Party, howevet, shall not relieve it of any liabilities imposed upon or incutted by the Patty putsuant to this Agreement priot to the effective date of such withdtawal, and such withdtawal shall tesult in the fotfeitute of all rights and claims of the withdtawing Patty to any tepayment of contributions ot advances ot othet disttibution of funds or ptopetty aftet withdtawal, including distribution in the event of tetmination of the Authotity.
(i) Tetmination of Authority.
(1) Causes. The Authority shall tetminate, and its assets be disttibuted in accotdance with the provisions of this Agteement, upon the unanimous vote of its Members or at such time as thete shall be only one Membet tema3sg. -10-
157029. l-l-.iXJQk!
45 (2) Limitations
a. No tetmination of the Aud'iority shan occut until all of its debts, liabilities, and obligations, inclu% issuance and sale of bonds, notes, cettificates of patticipation and other evidences of indebtedness descffbed in Section 3.2(a)(6) of this Agreement ate paid ot adequate ptovision fot such payment is made in accotdance with the resolution of the Authotity autborizing issuance and sale theteof.
b. No tetmination of the Authority shall occut which constitutes or wffl necessary cause a material breach of any contract or agteement entered into by the Authotity.
c. No termination of the Authoffty shall occur which advetsely affects the operation, tepait, maintenance, imptovement ot administtation of any facility then owned, leased, petitted, licensed ot othetwise conttoned by the Authotity. d. No tamination of the Authofflty shall occut which is ptohibited by law.
(3) Disttibution of Funds and Ptopetty. Upon tetmination of the Authority, any temaining funds, ptopetty ot other assets of the Authority, fonowing discharge of all debts, liabilities and obligations of the Authotity, shall be disttibuted to the Membets fot any un-teimbutsed advances, conttibutions ot in-lieu conttibutions made ot given to the Authority by such Members, and then distributed to an Membets in ptopottion to the contributions to the Authority by the Membets. Altetnatively, the Boatd, by a vote of 2/3 of its entire membership, may disttibute the assets of the Authotity to anothet public ot private non-ptofit agency capable of using the assets of the Audiority fot the benefit of the public.
ARTICLE IV
ORGANIZATION
Section 4.1 Membets. The Members of the Authotity shall be the Membets desctibed in the inttoductoty patagraph of this %eement, and any public agency whose tettitory lies within the Sphete of Influence of the Otangeline, and which is subsequently added as a Membet by apptovaI of the agency's govetning body and by the Boatd of Ditectots, and which has executed this Agteement and all subsequent amenents, and has not withdrawn not been expelled thereaftet. (a) Admitting Eligible Public Entities.
(1) Eligible public entities whose names ate set forth on Exhibit A to this %eement ("Eligible Public Entities") shall become Membets by 1) adopting this Agteement by a majority vote of the legislative body of the Eligible Public Entity and 2) executing tbis Agteement and 3) paying in full an dues owed fot the then curtent fiscal yeat.
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46 (2) Dues shall be established annually by the Boatd. The dues to be paid by Los Angeles County and Otange County (the "Counties") wffl be based upon the numbet of Ditectots the Counties appoint, with sepatate dues to be paid for each Ditectot appointed, up to a total of three pet County. The Counties, in theit sole discretion, may appoint fewer than thtee Directots and subsequently inctease theit representation by one ot more additional Ditecto.ts contingent only on payment in full of an dues fot the then cutrent fiscal yeat at the time that any additional Ditectot commences tepteseritation of the County. The dues to be paid by the City of Los Angeles will be based upon the number of Ditectots the City of Los Angeles appoints, with separate dues to be paid fot each Ditectot appointed, up to a total of six. The City of Los Angeles, in its sole disctetion, may appoint fewet than six Ditectots and subsequeritly increase its teptesentation by one ot mote additional Ditectots contingent only on payment in full of all dues fot the then current fiscal yeat at the time that any additional Director commences reptesentation of the City of Los Angeles.. An Eligible Public Entity may be admitted regardless of whethet it adopted and signed this %eement befote or after the Effective Date of the last amended Agteement.' No vote of the Boatd of Ditectots shall be tequited to admit an Eligible Public Entity.
Section 4.2 Board
(a) Composition
(1) The Boatd 'shall consist of one petson designated as a Ditectot by each of a maximum of tbtee Supervisorial Distticts of each County choosing to patticipate, one petson designated as a Ditector by the Mayot of the City of Los Angeles and one person designated by each of a maximutn of five Council Districts of the City of Los Angeles choosing to participate and one person designated as a Directoz by the governing body of each of the temaining Membets, as wen as non- voting teptesentatives of the CaNotnia Department of Transportation, Southern Califotnia Association of Govetnments, Los Angeles County Mettopolitan Ttanspottation Authotity and the Otange County Transpottation Authotity, and othet agencies as detetmined by the Boatd. Each Membet shan also appoint one or mote Altetnate Ditaectots.
(2) All Ditectots shall be cutzent members of the govg body of theit appointing Member with the exception of the Dixectors of the Counties, the City of Los Angeles and the Butbank-Glendale-Pasadena Airport Authotity. The Ditectots and Alternate Directots ftom the Counties and the City of Los Angeles shall be employed by ot teside in the Supervisotial District ox Los Angeles City Council Disttict by whom they wete appointed. The Ditectots and Altetnate Ditectots from the Butbank-Glendale-Pasadena Airpott Authotity shall be employed by the Authotity ot reside within the tetfftotial jutistJiction of the airpott authotity.
The Alternate Ditectots from the remaining City Members shall be employed by o; teside in the City by whom they wete appointed. Ditectors and Alternate Directors shall serve duting the pleasute of their respective appointing authotities and duting that pleasute shall hold office for a period of one year, concuttent with the -12-
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47 Authoffty's fiscal yeat, and theteaftet until thait successots are selected and qualified (unless a Directot ot Altetnate Dizectot ceases to qu4 for setice, as by loss of elective office). Any vacancy caused by a Ditectot ot Alternate Ditectot ceasing to serve on the body which appointed bim ot her or otherwise shall be JAed in the same manner as die otiginal appoiritment. Nothing in this Agreement shall bar the teappointment of a Directot or an Altetnate Dfiectot to successive tettns ptovided that die Diiectot ot Alternate Ditector continues to be qualified to serve. (b) Compensation and Expense Reimbutsement
All Ditectots and Alternate Ditectots on the Boatd shall teceive a stipend pet meeting attended as the Member's voting teptesentative upon a vote of the Board to authorize such stipends. Each Ditector and Alternate Ditector on the Boatd shall be teimbutsed fot teasonable and necessary expenses actuany incutred in the conduct of the Authotit5r's business, putsuant to an expense teimbutsement policy established by the Board priot to such expenses being incutted. (c) Voting
(1) Requited Vote. All actions of the Boatd shall be by vote of the teptesentatives of a majotity of Ditectots ot Altetnate Ditectots present and voting, except as otherwise specifically ptovided herein.
(2) Ptoxy and Absentee Votes. Ditectors and Altetnate Ditectots may not cast ptoxy ox absentee votes. Each Ditectot sball have an equal vote. Each Altetnate Dfiectot shall have one vote only during the absence of the Director fot whom he or she serves as an Altetnate Ditectot.
Political Refotm Act
Ditectots and Altetnate Ditectots shall be considered "public officials" within the meaning of the Political Refotm Act of J974, as amended, and its regulations, for purposes of financial disclosure, conflict of intetest and other requirements of such Act and tegulations, subject to a conttary opinion ot wtitten advice,of the Califotnia Fair Political Ptactices Commission. The Authotity shall adopt a conflicts of intetest code in compliance with the Political Refotm Act. (e) Levine Act
Ditectots and Alternate Ditectots ate "officials" within the meaning of Califotnia Govetnment Code Section 84308 et seq., commonly known as the "Levine Act," and subject to the testtictioris of such act on the acceptance, solicitation or &ection of conttibutions.
(f) Pfficipal Office
The ptincipal office of the Authority shall be established or moved to any place in Los Angeles County ot Otange County by tesolution of the Boatd. -13-
157029. 145-74X:.i
2048
(g) Meetings
(1) Time and Place. The Boatd shan mcet at the ptincipal office of die - Authotity, ot at such othet place designated by the Boatd if riotice is ptovided in the manner of notice of an adjourned meeting under the Ralph M. Brown Act, Califoia Government Code Section 54950 et seq. "The time and place of tegulat meetings of the Board shan be designated by tesolution adopted by the Board. Notice shall be fished to each Membet at least t&ee (3) days pzior to the next meeting. At least one tegulat meeting shall be held each year. (2) Can and Conduct. All mee%s of the Board shall be called and conducted in accordance with the ptovisions of the Ralph M. Brown Act and other applicable law.
(h) Q-=r-t-
Ditectots teptesen% mote than 50'!/o of the metnbets shall constihite a quorum of the Boatd requited to conduct the business of the Authofflty. (i) Rules
The Boatd may adopt ftom time to time tules and tegulations fox the conduct of meetings of the Boatd and of the affaits of the Authority consiment with this A@eement and othet applicable law.
(i) Minutes
The Secretary of the Authotity shall cause minutes of all meetings of the Boatd to be drafted and mailed to each Member ptomptly aftet each such meeting.
Upon apptoval by the Boatd, such rutes shan become a pazt of the official public tecotds of the Authority.
(k) Officets
(1) Chait and Vice-Chait. The Boatd shall select a Chait and Vice- Chait ftom among its D*ectots.
(2) Sectetaty. The Board shall appoint a Sectetaty from the Directots oz the officets ot employees of the Authority ox a Membet. (3) Tteasuter and Auffitot. The Boatd shan appoint an officer or employee of the Authotity or an officet ot employee of a Membet to hold the offices of Tteasutet and Auditot of the Audiotity. Such offices may be held by sepatate officets ot employees ot may be combined and held by one such officet ot employee, as provided by the Boatd. Such petson ot petsons shall possess the powers and duties of, and shall petfotm all Treasutat and Auditor functions fot the Authority, including those tequited or authotized by Califotnia Govetrgient Code Sections 6505, 6505.5, and 6505.6. -14-
l w
49 (4) Executive Dizectot. The Boatd shall appoint an Executive Ditecto.t, which appointment shall tequire the approval of two-thitds (2/3) of its entite membership. The Executive Ditector may be an officer ot employee of a Membet, and shall have full authotity and tesponsibility to implement the purposes and objectives of the Authoffty, subject only to the genetal authotity of the Boatd. (5) Terms. The Chait, Vice-Chair, Sectetary, Tteasutet and Auditor shall serve during the pleasute of the Board and duting that pleasute shan hold office fot a petiod of one yeat, concuttent with the Authotity fiscal year, and thereaftet until theit successors ate selected and qualified (unless the Chait ot Vice-Chait should cease to be a member of the Board). The appointment of such persons by the Board shall be evidence that the position of an officet, employee, or agent of the Authority is compatible with those of an officer, employee or agent of any Membet. (6) Additional Officets. The Board may appoint any additional officets deemed necessary ot desitable. Such additional 6fficets also may be officets ot employees of a Member ot of the Authority.
a. Bonding Requitements. The officets or petsons designated to have chatge of, han&, or have access to any funds ot ptopetty of the Authofflty shall be so designated and empoweted by the Boatd. Each such officet ot person shall be tequited to file an official borid with the Authotity in an amount established by the Boatd. Should the existing bond ot bonds of any such oEricet ot petsons be extended to covet the obligations ptovided herein, said bond shall be the official bond tequited herein. 'The ptemiums on any such bonds attributable to the covetage tequited herein shall be apptoptiate expenses of the Authotity.
b. Status of Officers and Employees. All of the privileges and itnmunities from liability, exemption ftom laws, otdinances and rules, all pension, telief, disabffity, workmen's compensation, and other benefits which apply to the activity of officets, agents, ot employees of the Authotity when pesfotming dieit tespective functions within the tetritotial limits of a Member shall apply to them to the same degree and extent while engaged in the petfomance of any of their functions and duties undet the ptovisions of this Agteement and Chaptet 5 of Division 7 of Title 1 of the Califottaa Govetnment Code, commenang with Section 6500, Howevet, none of the officets, agents ot employees appointed by the Boatd shall be deemed to be employed by any of the Membets ot to be subject to any of the tequitements of such Membets by teason of theit employment by the Authority.
C. Committees.
(i) Cteation. The Board may by tesolution cteate petmanent ot ad hoc committees to give advice to the Boatd of Directors on such mattets as may be tefetted to such committee by the Boatd. Qualified petsons shall be appointed to such comtnittees by the Board and each such appointee shall serve at the pleasute of the Boatd. -15-
22 l iszozq.i+,.+
50 (ii) Meetings. All tegular, adjoutned and special meetings of such committees shalI be caned and conducted in accotdance with the applicable requitements of the Ralph M. Brown Act, Govetnment Code Section 54950 et. seq., as it now exists ot may heteaftet be amended, and all othet applicable law.
ARTICLE V
MISCELLANEOUS
Section 5.1 Amendments. This Agteement may be amended with the apptoval of not less than three-foutths (3/4) of all Members; ptovided, howevet, that no amendment may be made which would adversely affect the intetests of the ownet ot ownets of bonds, lettets of ctedit or other financial obligations of the Authoffty without the consent of that owna ox ownets.
Section 5.2 Notice. Any notice tequited to be given or deliveted by any ptovision of this Agreement shall be petsonally deliveted or deposited in the U.S. Mail tegisteted or certified, postage ptepaid, addressed to the Membets at theit addtesses as reflected in the tecotds of the Authotity, and shall be deemed to have been teceived by the Membet to which die same is addtessed upon the eatliet of teceipt or seventy-two (72) houts aftet mailing.
Section 5.3 Attotney's Fees. In the event litigation ot other ptocee% is requited to enfotce ot interpret any provision of tbis Agteement, the ptevailing patt5r in such litigation or othet ptoceeding shall be entitled to an award of its actual and reasonable attotney's fees, costs and expenses incutted in the proceeding.
Section 5.4 Successots. This Agteemerit shan be bin% upon and inute to the benefit of any successor of a Member.
Section 5.5 Assignment and Delegation. No Membet may assign any tights ot delegate any duties undet tms %eement without the unanimous wtitten consent of all other Members and any attempt to make such an assignment shall be null and void for all purposes, Section5.6 Counterpatts. This Agteement may be executed in one (1) or more counterparts, an of which togethet shall constitute a single agreement, and each of whid"i shall be an otiginal for an purposes.
Section 5.7 Severability. Should any part, term ot provision of this Agteernent be decided by any court of competent jutisdiction to be illegal or in conflictwith any applicable law, or otherwise be tendeted unenfotceable ot ineffectual, the validity of the remaining patis, tetms, ot ptovisions of this Agreement shall not be affected thereby and to that end the parts, tetms and provisions of this Agreement ate sevetable.
Section 5.8 Integtation. This Agreeinent tepresents the full and entite Agreement among the Membets with tespect to the mattets coveted hetein. -16-
23 I 1=7B1:h
51 EXHIBIT A
Burbank-Glendale-Pasadena
Airport Authority
City of Anaheirn
City of Artesia
City of Bell
City of Bell Gardens
City of Bellflower
City of Buena Park
City of Burbank
City of Cerritos
City of Commerce
City of Compton
City of Cudahy
City of Cypress
City of Downey
City of Fullerton
City of Garden Grove
City of Glendale
City of Hawaiian Gardens
City of Huntington Beach
City of Huntington Park
City of Irvine
City of La Habra
City of La Mirada
City of La Palma
City of Lakewood
City of Lancaster
City of Long Beach
City of Los Alamitos
City of Los Angeles
City of Lynwood
City of Montebello
City of Maywood
City of Norwaik
City of Orange
City of Palmdale
City of Paramount
City of Pasadena
City of Pico Rivera
City of Sun Fernando
City of Santa Ana
City of Santa Clarita
City of Santa Fe Springs
City of Seal Beach
City of South Gate
City of Stanton
City of Tustin
City of Vernon
City of Westminster
City of Whittier
County of Los Angeles
County of Orange
24 l Igizg.i.i-gmm
52 ATTEST:
Intetim City Clerk
APPROVED AS TO FORM:
'omey
(Seal)
(datej
-17-
CITY OF BELL
157026.1
2553
Section 5.9 Execution. The legislative bodies of the Members eacli have authotized execution of this Agreement, as evidenced by the respective signatures attested below.
CITY OF BELLFJ,OWER
By: Scott A. Larsen, Mayor
February 22, 2016 (da"')
ATI'EST:
By: !a'y;!/Ochiqui, City (mrk
Refer City of Bellflower
Agreement File N . 349
APPRO RM:
By: kart H. Berger,, erim City Attorney
(Seal)
-17-
CITY OF BELLFLOWER
26 157026.1
54 Section 5,9 Execution. Tlic legisative Liodics of the Members cac)i have autliorizcd execution of this j\grecmcnt, as cvidcnced by tlie respective signatutcs attested bcloiv.
Dad Fcgcr, Exccutivc Dir6&tor
Burbank-Glendalc-Pasadcna.lirport,{utliority
6,/24;)/1(p' (di)tc)
,ITI'EST:
B%!:
(Seal)
.a'il)PROVED AS TO FORAI:
-17-
157U2ei I
BURBANK GLENDALE AIRPORT AUTHORITY
27 55
Section 5.9 Execution. The legislative bodies of the Membets each have authorized execution of is %eement, as evidenced by the tespective signatutes attested §elow. /i
By:
(date)
AffEST
APPROVED AS TO FORM:
(Seal)
By:
-17-
CITY OF CUDAHY
28 I J:,9.N-5A
56 Section 5.9 Execution. The legislative bodies of the Membets each have authotized execution of this Agreement, as evidenced by the tespective signatures attested below.
By: MAYOR
Date: MARCH 22. 2016
ATTEST:
CITY CLERI(
APPROVED AS TO F(RAI:
(Seal)
%'(lY( 5
-17-
157026.1 CITY OF DOWNEY
57 Section 5.9 Execution. Tlie legislative bodies of the Members each liave autl'iotized execution of tl'ffs Agreement, as evidenced by the tespective signatures attested below.
ATTEST:
// I/
6(L'(' 7
(Seal)
Al)I)ROVED AS TO FORM:
4k-ei{'%A - ,4
By: City of Huntingt6!n Park City Attorney
-17-
CITY OF HUNTINGTON PARK
30 157026 I
58 Section 5.9 Execution. The legislative bodies of thc Members each have authorized execu6on of this Agreement, as eiridcnced lay the respcctive signatui:es attested below.
By, 6 - 7 - 2 016
(date)
ATT'EST:
By:
(Seal)
APPROVED AS TO FORM:
City of Paramount
-17-
157026.i CITY OF PARAMOUNT
59 Section 5.9 Execution. The legislative bodies of the Members each have authorized execution of tbis Agreement, as evidenced by the respective signatures attested below.
CITY OF SOUTH GATE:
(cz.F>zbA\
W.H. (Bill) De Witt, Mayoi
ATTEST:
Carmen Avalos, City Clerk
(Seali
APPROVED AS TO FORM:
Raul . Salinas, City Attotney
ECO-RAPID TRANSIT:
Maria Davila, Chairperson
-17-
157026.1 CITY OF SOUTH GATE
60 Section 5.9 Execution. The legislative bodies of the Membets each have authorized execution of this Agreement, as evidenced by the respective signatures attested below.
City o
BV
Carlos Fandino, City Administrator
ATTEST;
(Seal)
orney
City of Vernon
-17-
157026.1
CITY OF VERNON
3361
Item No. 4
CITYMANAGER'S OFFICE
oer 0 4 2023
City of South Gate
CITY COUNCIL
AGENDA B'i[LL
For the Regular Meeting of. October 10, 2023
Originating Department: Human Resources
Hmnan Resources Director:
n iamilton
Ciffl Manager:
Chris Je/fers
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE THE FULL- TIME POSITION OF COURT LIAISON OFFICER IN THE POLICE DEPARTMENT;
APPROVE THE JOB CLASSIFICATION SPECIFICATIONS FOR THE FULL-TIME POSITION OF COURT LIAISON OFFICER; APPROVE THE ADDITION OF THE
FULL-TIME COURT LIAISON OFFICER CLASSIFICATION TO THE CONSOLIDATED SALARY PAY TABLE AND SALARY RANGE; CREATE THE FULL-
TIME POSITION OF RECORDS MANAGEMENT TECHNICIAN - POLICE IN THE POLICE DEPARTMENT; APPROVE THE JOB CLASSIFICATION SPECIFICAITON FOR THE FULL-TIME POSITION OF.RECORDS MANAGEMENT TECHNICIAN - POLICE; AND APPROVE THE ADDITION OF THE FULL-TIME RECORDS
MANAGEMENT TECHNICIAN - POLICE TO THE CONSOLIDATED SALARY PAY
TABLE AND SALARY RANGE
PURPOSE: Tocreatethefull-timepositionsofCourtLiaisonOfficerandRecordsManagement Technician - Police in the Police Department; approve the job specifications for the full-time Court Liaison Officer and Records Management Technician - Police positions; and add the full-time court Liaison Officer and Records Management Technician - Police classifications to the consolidated salary pay table with the proposed salary range.
RECOMMENDED ACTIONS: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by taking the following actions:
1) Create the full-time position of Court Liaison Officer in the Police Department; 2) Approve the classification specification for the full-time position of Court Liaison Officer; 3) Update the Consolidated Salary Pay Table for the City of South Gate by adding the full- time position of Court Liaison Officer at Pay Grade 516 ($4,440 - $5,397 monthly), a Non- Exempt Classification assigned to the Municipal Employees Association ("MEA"); 4) Create the full-time position of Records Management Technician - Police in the Police Department;
5) Approve the classification specification for the full-time position of Records Management Technician - Police; and
6) Update the Consolidated Salary Pay Table for the City of South Gate by adding the full- 1 62
time position of Records Management Technician - Police at Pay Grade 541 ($5,332 $6,482 monthly), a Non-Exempt Classification assigned to MEA.
FISCAL IMPACT: The cost to add the full-time Court Liaison Officer position is estimated to be $80,865 annually, which includes the cost of benefits, and the cost to add the full-time Records Management Technician - Police is estimated to be $97,230 annually, which includes the cost of the benefits. The addition of the full-time Court Liaison Officer and Records Management Technician - Police positions will not result in any additional costs since both positions were approved as part of the Adopted FY 2023/24 Fiscal Year.
ANALYSIS: None,
BACKGROUND: The City must, from time to time, add, remove, reclassify, or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.
The Court Liaison Officer, identified in the FY 2023/24 Adopted Budget as "Court Officer," will primarily serve as the point of contact between the courts and the Police Department, while performing a variety of responsible, sensitive, confidential, non-sworn specialized duties related to the filing of criminal cases. The position will be responsible for quality control of reports generated by police personnel and will coordinate the paperwork forwarded to the District Attorney's Officer for review of criminal complaints and prosecutions. The position will also assist with responsible administrative and support duties, as well as independently organizing and completing assigned tasks.
The proposed pay is based upon the hourly wages of the part-time Court Liaison Officer translated to the full-time salary equivalent, which supports this recommendation. Accordingly, it is recommended that the full-time Court Liaison Officer position be paid at Pay Grade 516 ($4,440 - $5,397 per month).
The Records Management position will perform moderately complex and confidential duties and is generally responsible for public records requests and other types of digital evidence collected by the Police Department. The position will assist with certain administrative and supportive duties in the conduct of City business and will independently organize and complete assigned tasks. The position will also be responsible for handling confidential matters.
The proposed pay is based on similar Technician classifications within the City to support this recommendation. Accordingly, it is recommended that the full-time Records Management Technician - Police be paid at Pay Grade 541 ($5,332 - $6,482 per month).
Human Resources staff worked with the Police Department to develop the job classification specifications for the Court Liaison Officer and Records Management Technician - Police. Staff 2 63
also worked with MEA to review the new job specifications and the recommended pay, of which they agree.
ATTACHMENT: Proposed Resolution (including job specifications and salary pay table) 3 64
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE
THE FULL-TIME POSITION OF COURT LIAISON OFFICER IN THE POLICE DEPARTMENT; APPROVE THE JOB CLASSIFICATION
SPECIFICATIONS FOR THE FULL-TIME POSITION OF COURT LIAISON OFFICER; APPROVE THE ADDITION OF THE FULL-TIME
COURT LIAISON OFFICER CLASSIFICATION TO THE
CONSOLIDATED SALARY PAY TABLE AND SALARY RANGE;
CREATE THE FULL-TIME POSITION OF RECORDS MANAGEMENT TECHNICIAN - POLICE IN THE POLICE DEPARTMENT; APPROVE
THE JOB CLASSIFICATION SPECIFICAITON FOR THE FULL-TIME POSITION OF RECORDS MANAGEMENT TECHNICIAN - POLICE;
AND APPROVE THE ADDITION OF THE FULL-TIME RECORDS
MANAGEMENT TECHNICIAN - POLICE TO THE CONSOLIDATED
SALARY PAY TABLE AND SALARY RANGE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to create the full-time position of Court Liaison Officer in the Police Department;
WHEREAS, the City desires to approve the job classification specification for the full- time position of Court Liaison Officer;
WHEREAS, the City desires to approve the adjustment of the salary pay table to add the respective salary range and the salary pay table for the full-time Court Liaison Officer; WHEREAS, the City desires to create the full-time position of Records Management Technician - Police in the Police Department;
WHEREAS, the City desires to approve the job classification specification for the full- time position of Records Management Technician - Police; WHEREAS, the City desires to approve the adjustment of the salary pay table to add the respective salary range and the salary pay table for the full-time Records Management Technician - Police; and
Page I of 3
65 WHEREAS, the Miscellaneous Employees Association is in agreement with the creation of the full-time Court Liaison Officer and Records Management Technician - Police positions, the job classification specifications for the full-time Court Liaison Officer and Record Management Technician - Police positions, and the salary range for the full-time Court Liaison Officer and Records Management Technician - Police positions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare tliat the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the creation of the full-time Court Liaison Officer position in the Police Department.
SECTION 3. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution and Position Classification Plan to approve the job classification specifications for the full-time position of Court Liaison Officer.
SECTION 4. The City Council does hereby approve tlie creation of the full-time Records Management Technician - Police position in the Police Department.
SECTION 5. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution and Position Classification Plan to approve the job classification specifications for the full-time position of Records Management Technician - Police.
SECTION 6. The City Council hereby approves and adopts the proposed job specification for the full-time Court Liaison Officer, attached hereto as Exhibit "A." SECTION 7. The City Council hereby approves and adopts the proposed job specification for the full-time Records Management Technician - Police, attached hereto as Exhibit "B." SECTION 8. The City Council does hereby approve and adopt the proposed Consolidated Pay Table attaclied hereto as Exhibit "C."
[Remainder of page left blank intentionally.]
Page2of3
66 SECTION 9. The City Clerk shall certi:ty to the adoption of this Resolution wliich sl'iall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 10"l day of October 2023.
CITY OF SOUTH GATE:
B7:
Maiia del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
flffli/n,JCS'A'to""rn!7j"
67 Ciffl of South Gate
POSITION SPECIFICATIONS AND ATTRIBUTES
CO{JRT LIAISON OFFICER
DESCRIPTION
Under general supervision, serves as the primary point of contact between the court and the police department; perfori'ns a variety ofresponsible, sensitive, confidential, non-sworn specialized duties related to the filing of criminal cases; responsible for quality control of reports generated by police persoi'inel; coordinates paperwork forwarded to the District Attorney's Office forreview of criminal complaints and prosecution; assists with responsible administrative and supportive duties ; independently organizes and completes assigned tasks; and related duties as assigned.
CLASS CHARACTERISTICS
The Court Liaison Officer perfon'ns specialized activities related to the Police Department with duties related to Court and District Attorney support. It is characterized by the confidential and sensitive nature of the duties the incumbent perfori'ns and the documents handled. It is assigned tasks requiring the incumbent to use independent judgement and initiative with minimal direction and supervision.
SUPERVISION RECEIVED
Works under the general supervision of a Sergeant and Lieutenant.
SUPERVISION EXERCISED
Does not supervise.
ESSENTIAL FUNCTIONS
Essential fimctions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of allfimctions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodatioris will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:
Prepares police reports including custodies, warrants, cites, and bonds for filing of criminal complaints with the District Attorney's office, reviews police reports for issues, accuracy, completeness and ensures that elements of crimes are met.
Contacts victims, witnesses and others and takes appropriate action to correct problems or initiate needed follow-up.
Responsible for E-filing custody and non-custody felony and misdemeanor cases, includingmisdemeanor traffic citations, with the District Attorney's Office.
Maintains a close working relationship with the District Attorney's Office, Juvenile Court and Criminal Clerk's Office, and files completed criminal complaints with the Superior Court via Electronic Court Case Reporting (eCER).
Reviews and files traffic citations with the appropriate courts.
Reviews, corrects and mails Department of Motor Vehicle forms submitted by police officers, interacts 7 68
daily with Deputy District Attorneys to answer questions, obtain and facilitate materials, discovery requests, evidence, and special requests.
Coi'ni'nunicates with police officers, responds to public inquiries regarding court procedures, case status, Jab results and other related topics.
Responds to court discovery requests on pending criminal cases; assembles and duplicates requested items to include documents, video and audio tapes of crime scenes, interviews, 911 calls and other related evidence.
Adheres to chain of custody standards set by law and the police department; receives criminal complaints from District Attorney's Office and distributes to appropriate staff.
Maintains records of criminal complaints warrantrequests, subpoenas, dismissal requests andrelated data, reviews, corrects, and files all citation complaints, assists warrant clerks withwarrantproblems and issues.
Additionally,updatesthepropertyandevidenceunitand relevantpolicestaffwiththedispositionofcases.
Maintains the confidentiality and integrity of sensitive information and records.
Remains current on laws, regulations, and procedures related to court operations.
Performs general clerical and administrative tasks, which may include answering telephone calls, responding to email communications, data entry, filing, processing outgoing/incoming mail, prepares correspondence, reports, operates a variety of office equipment, and develops, maintains, and generates reports from databases or network systems; may serve subpoenas Performs other related duties as assigned.
QUALIFICATIONS
Training and Experience
Any combination of education and/or experience demonstrates the knowledge, skills, and abilities necessary.
Graduation from high school or G.E.D. is required. Possession of a valid California Class C driver's license, proof of auto insurance and a satisfactory driving record is required at the time of hire and throughout the duration of employment. Two (2) years of clerical experience and/or basic knowledge of law enforcement, including the operation of a personal computer operation is required.
Knowledge and Abilities
Knowledge of: general office practices, procedures, and record keeping procedures; principles and practices of customer service and public contact; proper English usage, spelling, grammar, and punctuation. basic knowledge of laws, legal codes, courtprocedures, department policies, rules, laws, and regulations.
Ability to: read, understand and follow departmental policies, niles and instnictions; communicate clearly and concisely, both orally and in writing; interpret, apply and explain department policies, rules, laws and regulations, ability to follow oral and written directions; abilityto write and file clear and accuratereports; 8 69
ability to make keen observations and to record situations, facts and statements accurately; ability to meet and deal with the public effectively; ability to establish and maintain effective working relationship with supervisors, fellow employees, and others; ability to perform avariety of clerical and administrativework; ability to understand police records management software, write clear and accurate reports/correspondence; prioritize multiple tasks and work in a fast-paced envirom'nent; work independently, confidentially and with discretion; operate a personal computer; prepare related reports; organize and maintain files; interpret and apply related laws and regulations; maintain accurate records; exercise sound judgment; interact tactfully, effectively and sensitively with City Officials, Officials of other organizations, members of other agencies, coi'nmunity organizations, community leaders, themedia and especially the public; ability to understand and be sensitive to the needs and concerns of ethnic and cultural groups in the City; and have the ability to evaluate sensitive situations quickly and initiate appropriate action to diffuse situations and/orresolveproblems. Maintain the integrity of evidence and the confidentiality of sensitive law enforcement related information.
Skill in the operation of a variety of office equipment, including computer is desirable; ability to type 25 words per minute is required; and bilingual in English and Spanish is desirable.
Special Requirements
Work schedule will vary depending on department needs and successful candidate must be available to work any shift, which may include a traditional 5/8 schedule, weekends, and holidays.
The successful candidate must be at least 18 years of age at the time of hire and must be able to provide proof of right to work in the United States.
Candidates will be required to undergo and successfully complete a thorough background, polygraph, medical and psychological screening in addition to the standard pre-employment examination process.
ADDITIONAL INFORMATION
California Department of Motor Vehicle (DMV) Pull Notice System An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides infori'nation on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a city vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here arerepresentative ofthose that must be met by an employee to successfully perfornn the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Work is performed in an office or court environment and will require the employee to perform extensive and repetitive physical activity involving the ari'ns, wrists, and hands, including writing, and using a keyboard and mouse to operate a personal computer. The employee is frequently required to sit for long periods of time and talk orhear. It also requires physical abilities associated with the ability to read, write, and communicate orally clearly and effectively. The incumbent will drive avehicle on City business. The employee is occasionally required to stand, walk, stoop, kneel or crouch; use hands to finger, handle, or 9 70
feelobjects,tools,orcontrols;andreachwithhandsandarms. Theworkenvironrnentdoesnotrequireany extraordinaryphysical strength, lieavy lifting, or other special physical qualifications, but may require the employee to occasionally drag, lift and/or move up to 30 pounds in tlie transportation of boxes, records, and other items related to evidence liandling, the incumbent may also be exposed to the related health hazards of evidence handling. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The noise level in the work environment usually ranges from quiet to moderate. Incumbents are not substantially exposed to adverse environmental conditions.
CLASSIFICATION CREATED:
10/10/2023
10 71
Ciffl of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
RECORDS MANAGEMENT TECHNICIAN - POLICE
DESCRIPTION
Under direct and general direction, performs moderately complex and confidential duties and is primarily responsible for public records requests and other types of digital evidence collected by the Police Department; assists with responsible administrative and supportive duties in the conduct of City business; independently organizes and completes assigned tasks; effectively handles confidential matters; and perfon'ns related work as required.
CLASS CHARACTERISTICS
Tlie Records Management Technician - Police performs specialized activities related to the administration of the Police Department and is characterized by the highly confidential and sensitive nature of the information which the incumbent encounters.
SUPERVISION RECEIVED
Works under the direct supervision of the Police Records Manager and general supervision of a Sergeant and/or Lieutenant.
SUPERVISION EXERCISED
Does not supervise.
ESSENTIAL FUNCTIONS
Essential functiorts may irxclude any of the following representative duties, knowledge, and skills.
This is not a comprehensive listing of all furxctions arxd duties pedormed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations willbe made as required. Essential duties and responsibilities may include, but are not limited to, the following:
Responsible for the management and processing of public records requests under the California Public Records Request Act; maintains a complete, accurate record of all requests, including original request, all communications, response dates, and records provided relevant to public records requests; establishes appropriate, standard, consistent, procedures and processes to manage digital and other fornns of data in an orderly and compliant fashion; maintains, updates, and provides recomi'nendations for improving various records-related databases, spreadsheets, infon'nation technology systems, and other record keeping systems, procedures, and policies to maintain currency and improve efficiency; inventories and audits existing records and performs other assigru'nents to support the efficient capture, storage, maintenance, and use of records; adheres to chain of custody standards set by law and the police department.
Corresponds verbally or in writing with requesting parties to facilitate public records requests; coordinates with departmental liaisons in fulfilling public records requests; researches and identifies confidential, exempt, and sensitive information in responsive records, performs and coordinates redaction of applicable information.
11 72
Identifies, piioritizes, and provides direction and oversite in areas of preservation, storage, retention, and disposition of records as specified by federal, state, and local records retention policies.
Responsible for downloading, uploading, and archiving of digital data for the police department; creates case files of discoverable material; duplicates complete case files of discoverable materials for the District Attorney's Office including, but not limited to; body worn camera, in- house video, photographs, and audio files; responds to requests for materials from investigators, defense attorneys, Jeanne Clery Act, SB1421, and the general public, and assists with response to Duces Tecum Subpoenas.
In accordance with law and internal policy, edits footage from various recording devices to redact protected information prior to public release, extracts detailed evidence obtained from audio and video media sources to assist investigations; ensures proper records retention of digital materials and adheres to policy related to access of footage for investigations, reports, and correspondence. May testify in criminal or civil court or other public hearings to verify the integrity of evidentiary data collected or protocols followed for collection and redaction to authenticate such media.
Determines and troubleshoots video and audio file types using in-house and online resources to determine how to view and run files; explains digital evidence collection and security procedures to officers, the public and other agencies as requested; performs technical work using the department's audio video systems to capture camera footage; ensures the preparation and release of video material for department and local media usage and court case presentations.
ASSiStS with review of body worn camera footage, identifying all confidential, privileged and sensitive information, operates computers to enter, retrieve, review and shield body worn camera footage; verifies the accuracy of all entered data, uses word processing software, excel databases, video/audio applications and other software programs; creates and compiles logs of significant events occurring in the footage; ensures compliance with internal protocols for the review and processing of body worn camera footage and assist with quality assurance of body worn camera audit functions. Maintains the confidentiality and integrity of sensitive information and records; and other tasks necessary to the fulfillment of the review of body worn camera footage.
Responds to inquiries from the public, City staff and other agencies regarding public disclosure and records management processes and policy; provides technical assistance and participates in planning and training; interprets department policies and procedures, and all applicable municipal, state, and federal laws. Maintains knowledge of legislative changes in relation to release of records and the related governinent codes.
Provides administrative support to the Police Records Manager as needed; performs other duties as developed and mandated by legislation or case law affecting the California Public Record Act; processes and seals criminal histories when court ordered; processes expungement orders; and provides notification to proper governrnent agencies when process is complete.
ASSiStS with subpoena record keeping and coordination when needed; maintains record of civil subpoenas; tracks documents, witnesses, victims, and officers per the court's request; prepares correspondence to follow up with both victims and suspects. 12 73
Performs general clerical tasks, which may include answering telephone calls, responding to email communications, data entry, filing, processing outgoing/incoming mail, prepares correspondence, operates a variety of office equipment, and develops, maintains, and generates reports from databases or network systems.
QUALIFICATIONS
Training and Experience
Graduation from higli school or G.E.D. is required. Associate degree or Bacl'ielor's degree in criminal justice, law, information science or in an audio/visual/technical field is desirable.
Two years of experience in the collection and retention of digital evidence, processing public records for disclosure or release, public records archival, discovery, preservation, or redaction of records for release as required by applicable laws for a government entity or progressively responsible experience in performing high level responsibilities of a highly sensitive nature is desirable.
Possession of a valid California Class C driver's license and a satisfactory driving record is required at the time of liire and must be maintained throughout employment.
Knowledge, Skills, and Abilities
Knowledge of: general office procedures, record keeping procedures; principles and practices of customer service and public contact; proper English usage, spelling, grammar, and punctuation; office procedures and equipment; applications of electronic data processing. General knowledge of audio/visual surveillance systems and software, body camera systems, police records management systems, modern methods, concepts, practices, and principles related to video production and editing techniques, and body camera technology. Basic knowledge of laws, legal codes, court procedures, department policies, rules, laws, and regulations. Familiarity with the CA Public Records Request Act, and laws and government codes that regulate the release of information and report writing procedures
Ability to: communicate clearly and concisely, both orally and in writing; interpret, apply and explain department policies, rules, laws and regulations, understand police records management software, write clear and accurate reports/correspondence, understand and follow verbal and written directions; prioritize multiple tasks and work in a fast-paced environment; work confidentially with discretion; operate a personal computer; prepare related reports; work independently with little direction; organize and maintain files; interpret and apply related laws and regulations; maintain accurate records; exercise sound judgment; establish and maintain effective working relationships with supervisors, fellow employees, and the public; establish and maintain cooperative working relationships.
Special Requirements
Due to the highly confidential and sensitive nature of this position, candidates will be required to undergo and successfully complete a thorough background, polygraph, and 13 74
psychological screening in addition to the standard pre-employi'nent examination process.
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Prograi'n. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to success'fully perform the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The employee will be required to perform extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard and mouse to operate a personal computer. The employee is frequently required to sit for long periods of time and talk or hear. It also requires physical abilities associated with the ability to read, write, and communicate orally clearly and effectively. The employee is occasionally required to stand, walk, stoop, kneel or crouch; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and ari'ns. The work environment does not require any extraordinary physical strength, heavy lifting, or other special physical qualifications, but may require the employee to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The noise level in the work environment usually ranges from quiet to moderate. Incumbents are not substantially exposed to adverse environmental conditions.
RECORDS MANAGEMENT TECHNICIAN - POLICE
Created: 10/10/2023
14 75
City of South Gate
Consolidated Salary Schedule
Full-Time Classifications (Monthly $')
Effective 10-1 0-2023
Exhibit l'C"
Grade Llnit FLSA Position Title Sub-step Step A Step B Step C Step D Step E Approved by City Council on 10/10/23 Page 1
15 76
City of South Gate Exhibit "C"
Consolidated Salary Schedule
Sub-step Step A Step B Step C Step D Step E
Approved by City Council on 10/10/23 Page 2
16 77
City of South Gate Exhibit IT(If
Grade Llnit FLSA Position Title
Consolidated Salary Schedule
Sub-step Step A Step B Step C Step D Step E
Approved by City Council on 10/10/23 Page 3
17 78
City of South Gate
Exhibit "C"
Consolidated Salary Schedule
Consolidated Salary Schedule
Unclassified Hourly Classifications (Hourly $)
Effective 10-10-2023
Grade Unit FLSA Hourly Position Step A Step B Step C Step D Step E 900 Hrly NE AdministrativeAide $24.37 $25.59 $26.87 $28.21 $29.62 901 Hily NE Business License Inspector $30.76 $32.30 $33.92 $35.61 $37.39 922 Htly NE CityHallReceptionist $20.55 $21.58 $22.66 $23.79 $24.98 902 Hrly NE ClericalAssistantl $20.22 $21.23 $22.29 $23.41 $24.58 903 Htly NE Clerical Assistant II $21.89 $22.98 $24.13 $25.34 $26.61 904 Hily NE Clerical Assistant Ill $24.93 $26.18 $27.49 $28.86 $30.30 923 Htly NE CodeEnforcementOfficer $30.76 $32.30 $33.92 $35.61 $37.39 905 hriy NE CommunityDevelopmentlntern $25.51 $26.79 $28.12 $29.53 $31.01 924 Htly NE CommunityDevelopmentTechnicianll $25.99 $27.29 $28.65 $30.09 $31.59 925 Hrly NE Community Services Officer $24.79 $26.02 $27.33 $28.69 $30.13 925 HTIV NE Community Services Officer/Park Ranger $24.79 $26.02 $27.33 $28.69 $30.13 906 Htly NE Computer Information Systems (CIS) Aide $24.19 $25.40 $26.67 $28.00 $29.40 907 Hrly NE Computer Information Systems (CIS) Aide - Police $24.19 $25.40 $26.67 $28.00 $29.40 908 Htly NE Court OffiCer $25.59 $26.87 $28.21 $29.62 $31.10 926 Htly NE Customer Service Representative $24.44 $25.66 $26.95 $28.29 $29.71 927 Htly NE Electrician I $26.98 $28.33 $29.75 $31.24 $32.80 928 Htly NE Electrician II $30.64 $32.17 $33.78 $35.47 $37.25 909 Hrly NE EngineeringAide $25.51 $26.79 $28.12 $29.53 $31.01 929 Htly NE EquipmentMechanic $29.02 $30.47 $31.99 $33.59 $35.27 910 Hrly NE Family Violent.e Prevention Specialist $34.68 $36.41 $38.23 $40.15 $42.15 930 Hrly NE GroundsMaintenanceWorker $23.23 $24.39 $25.61 $26.89 $28.23 931 H/IV NE HousingSpecialist $30.47 $31.99 $33.59 $35.27 $37.03 932 HTty NE IntermediateAccountClerk $24.44 $25.66 $26.95 $28.29 $29.71 933 HTIV NE IntermediateTypistClerk/OfflceAssistant $23.15 $24.31 $25.52 $26.80 $28.14 911 Hrly NE Intern $15.50 $16.28 $17.09 $17.94 $18.84 993 Hrly NE Lifeguard $17.05 $17.90 $18.80 $19.74 $20.72 912 Hrly NE Maintenance Helper $21.89 $22.98 $24.13 $25.34 $26.61 913 Hrly NE MaintenanceServiceWorker $27.91 $29.31 $30.77 $32.31 $33.92 914 Hrly NE MechanicHelper $21.89 $22.98 $24.13 $25.34 $26.61 915 Hrly NE OutdoorPowerEquipmentMechanic $31.64 $33.22 $34.88 $36.63 $38.46 934 Htly NE Park Facilities Maintenance Worker $23.23 $24.39 $25.61 $26.89 $28.23 916 Htly NE PoliceCadet $27.01 $28.36 $29.78 $31.27 $32.83 917 Htly NE Police Custodian of Records $29.48 $30.95 $32.50 $34.13 $35.83 936 Htly NE PoliceOfficer $42.56 $44.69 $46.92 $49.27 $51.73 935 HTIY NE PoliceRecordsSpecialist $24.04 $25.24 $26.50 $27.83 $29.22 918 HTIY NE PoliceVehicleServiceAttendant $19.49 $20.46 $21.49 $22.56 $23.69 919 HTIY NE ProgramAssistant $27.01 $28.36 $29.78 $31.27 $32.83 920 HTIY NE PublicSafetyOfficer $22.63 $23.76 $24.95 $26.20 $27.51 939 Htly NE Recreation Coordinator $24.99 $26.24 $27.55 $28.93 $30.38 997 Hrly NE Recreation Leaderl (RecAide,MaintAidel,TutorAssistant) $15.50 $16.28 $17.09 $17.94 $18.84 996 Hrly NE Recreation Leader II (RecAttendent,MaintAidell,Tutor) $17.05 $17.90 $18.80 $19.74 $20.72 995 +-kly NE Recreation Leader Ill (Cashier, GolTStarter) $18.76 $19.70 $20.68 $21.72 $22.80 Approved by City Council on 10/10/23 Page 4
18 79
City of South Gate Exhibit "C"
Grade Unit FLSA HourlyPosition
Consolidated Salary Schedule
Step A Step B Step C Step D Step E
994 HrlY NE Recrea!on Leader IV (Recreation Leader, Sr. Golf Starter) $20.63 $21.66 $22.74 $23.88 $25.08 937 Htly NE RecreationSpecialist $19.97 $20.97 $22.02 $23.12 $24.28 921 Htly NE ResearchAide $19.41 $20.38 $21.40 $22.47 $23.59 938 Htly NE Secretary $27.35 $28.71 $30.15 $31.66 $33.24 992 Hrly NE SeniorLifeguard $20.63 $21.66 $22.74 $23.88 $25.08 998 Htly NE StudentWorker $15.50 $16.28 $17.09 $17.94 $18.84 995 Hrly NE Swim Instructor $18.76 $19.70 $20.68 $21.72 $22.80 922 Hily NE TypistClerk $20.55 $21.58 $22.66 $23.79 $24.98 Definitions
UNIT: Bargaining Unit
DMA Division Management Association (Unclassified) - Pay Plan Calegoiy F Elected UnclassifiedElectedOfflcials-PayPlanCategoryA
EXEC ExecuUve Management Employees (llnclassified) - Pay Plan Categoy E MEA Municipal Employees' Association lCivil Service) - Pay Plan CalegoB I PMA PoliceManagementAssociatlon-PayPlanCategogB
PMMA Professional and Mid-Management Employees (Civil Sennce) - Pay Plan Category G POA Police Officers' Association - Pay Plan Category C
TOP Unclassified Top Management Employees - Pay Plan Category E Group: GroupofClassifications
Htly Unclassified Hourly Positions
FLSA: Fair Labor Standards Act
Exempt
Non-Exempt
Sub-step: SpecificonlytoPoliceOfNcers'Association.
Monthly $ Monthly salaries rounded io nearest dollar, displayed as a whole number.
Approved by City Council on 10/10/23 Page 5
80 elTYMANAaER'S OFFICE
Item No. 5
OCT 0 3 2!J23
12:%ho City of South Gate
CITY COUNCIL
AG-ENJDA JNLL
For the Regular Meeting of: October 10, 2023
Originating Department: City Manager's Office
C'Uy Manager:
Chris (!" h
City Manager:
Chris j..
SUBJECT: OPTION AGREEMENT WITH PRIMESTOR DEVELOPMENT, LLC., TO PURCHASE A CITY OWNED PROPERTY LOCATED AT 4909 MASON STREET, SOUTH GATE, CALIFORNIA, ASSESSOR PARCEL N0. 6216-032-900 P{JRPOSE: To consider approving an Option Agreement with Primestor Development, LLC,, for the purchase of City owned property located at 4909 Mason Street, South Gate, California.
RECOMIV[ENDED ACTION: The City Council will consider approving an Option Agreement with Primestor Development, LLC., to purchase City owned property at 4909 Mason Street, Assessor Parcel No. 6216-032-900.
FISCAL IMPACT: Primestor Development, LLC., ("Optionee or Primestor") will pay a non- refundable fee of $25,000 to the City ("Optionor") upon approval by the City Council of the Option Agreement. Should the Optionee exercise the Option, then it will pay the fair market price established by an independent MAI appraisal at the time the Option is exercised.
ANALYSIS: Primestor is a successful development company of both commercial and housing in Los Angeles County. The City and Primestor have partnered before with the development of the azalea Shopping Center.
The property in question is owned by the City and is currently used to store material like sand and dirt used by the City's Public Works Department. The property is nearly landlocked with the only access being provided by a narrow alley known as Neville Avenue. To the northeast of the property lies the UPR and fuhire West Santa Ana Branch ("WASB") Light Rail right-of-way, To the southwest of the property is a commercial property containing Riccos Ice; to the east is an auto repair shop (Diamond Touch Body Shop); and to the west is another auto repair facility (Muse Autoproject). This property owned by the City is in the future Gateway Specific Plan ("Specific Plan") area which will be developed to take advantage of the future light rail station that will be built at the location.
Currently, the area is dominated by light industrial uses along with auto repair uses. The future Specific Plan will likely change that dynamic with commercial and housing. The City is getting 81 ready to undertake a Metro TOD-SIP planning which will be the beginning steps for the Specific Plan. It is anticipated the development of the Specific Plan will take up to 24 months to finish.
The Optionee is required to develop the property consistent with the future Specific Plan, should it exercise the Option Agreement. In addition, the Optionee is required to cooperate with the City in the development of the Specific Plan, should it be asked.
Metro hopes the WSAB project environmental clearances will be finalized by late 2024. Should Metro obtain those clearances, then it will begin any property acquisition it may need to undertake the project. That property acquisition may include portions of the City property which abut the rail right-of-way. The Optionee is aware of that possibility, and it is included within the Option Agreement.
Should the agreement be approved, Primestor will begin trying to assemble other properties and undertaking certain environmental shidies such as Phases I and II analyses. The Option Agreement provides the Optionee with up to 25 months to exercise the option to purchase with the ability to extend for a total of 18 months. This is necessary given the uncertainty of the specificity of when the Specific Plan will be approved, and when Metro will begin the constniction of the WSAB project. The base term within the Option Agreement and the potential extensions should provide a sufficient amount of time for both activities to occur.
The City did list the properiy with the Califomia Department of Housing and Community Development in accordance with the Surplus Land Act ("SLA"). Primestor was the only submitter and the City Council authorized staff to begin negotiations. Those negotiations are reflected within the proposed Option Agreement. The Optionee understands the adopted inclusionary housing requirement and any housing elements within the future Specific Plan will also reflect those standards. All SLA related compliance documents are maintained by the Community Development Department.
ATTACHMENT: Proposed Option Agreement
2 82
OPTION AGREEMENT
Effective Date") between the CITY OF SOUTH GATE, a California municipal coiporation or "City") and PRIMESTOR DEVEI,OPMENT, LLC, a Califoinia lin'iited liability
RECIT ALS
A. Optionor is tl'ie owner of ceitain real property, commonly known as 4909 Mason Street, Sorith Gate, Califoinia; Assessor Parcel No. 6216-032-900 (the "") B. Optionor desires to sell the Propeity to Optionee.
C. Tlie Propeity was subject to disposition pursuant to the Suiphis Land Act in which Optionor awarded Optionee the right to enter into negotiations with it.
D. Optionor is willing to grant Optionee such exclusive riglit on t}ie teims and conditions set foitli in this Agreement.
E. The City of South Gate declared the Property as "surplus" on September 14, 2021, and issued a Notice of Availability ("NOA") in compliancc with tl'ie Suiplus Land Act on September 16, 2021.
F. Optionee responded to the NOA with its notice of interest and both parties have negotiated in good faith in compliance with the requirements of thc Surplus Land Act.
G. The Property will be pait of the City's future Gateway District Specific Plan wl'ffch is being prepared to establish a comprehensive vision for a future West Santa Ana Branch ("WSAB") Transit rail station area and to create transit-oriented development that is mixed-use, pedestrian- and transit-focused. Optionor and Optionee acknowledge that the Metropolitan Transportation Authority ("METRO/MTA") regional transpoitation system, including Metrolink and the West Santa Aria Branch Transit Corridor, may seek to condemn the Property through eminent domain as pait of the future Gateway District Station.
NOW THEREFORE, for good and valuable consideration, the receipt and adequacy of which are aclcnowledged, the paities agree as follows:
Section 1. . Optionor grants to Optionee the option to acquire the Property on the terms and conditions set forth in this Agreement (the "").
Section 2, Consideration for Option. In consideration for the City's grant of the Option pursuant to this Agreement, Optionee agrees to pay to Optionor a non-refundable fee of Twenty- Five Thorisand Dollars ($25,000.00) (tl'ie "Option Consideration"), receipt of which is hereby acl<nowledged by Optionor. The Option Consideration shall be applied to the Purchase Price (as defined below) if Optionee acquires the property subject to adjustment pursuant to Section 6 I
1 3299B603.4
83 below. If Optionee for any reason does not exercise the Option as provided hereunder, Optionor shall retain the Option Consideration.
Section 3. Term. This Agreement shalI be effective as of the Effective Date and shall expire on the Iast business day immediately preceding the twenty-fifth (25th) month anniversary of the Effective Date ("Option Teim"). Notwithstanding this Section 3, Section 4 below, or any other provision of this Agreement to the contrary, so long as the Option granted to Optionee hereunder remains unexercised, the City retains the right to use and occupy the Property for any purpose and may grant temporary possessory rights to third paities to use and occupy the Propeity.
Section 4. Extension of Option Term. Optionee shall have the right to extend the Option 'I'erm twice: the first extension period shall be for twelve (12) months; the second extension period shall be for six (6) montlis. The extensions shall be exercised by delivery to Optionor of a written notice before the expiration of the Option Term. In no event shall the Option Term as the same may be extended hereunder exceed a total of forty-two (42) months following the Effective Date and upon expiration of such 42-month period the Option shall be null and void.
Section 5. Exercise of Option. This Option may be exercised by Optionee delivering written notice of exercise to Optionor not less than sixty (60) days before the expiration of the Option Term ("Exercise Notice"). Such Exercise Notice shall state that the Option is exercised without condition or qualification and the date on which Optionee desires to acquire the Propeity, which date shall be no more than ninety (90) days after the date the Purchase Price is determined (pursuant to Section 6 below). The paities shall thereafter and no later than thirty (30) days following Optionor's receipt of the Exercise Notice conditionally enter into an A.I.R.
Real Estate Purcl"iase Agreement (Vacant Land) ("Purchase Agreement"), subject to the teims of sale set forth in Section 6 below, subject to approval by the City Council of the City of South Gate, and subject to compliance with the Califoinia Suiplus Land Act.
Section 6. Terms of Sale. Upon Optionot's receipt of Optionee's proper and timely delivery of the Exercise Notice, the parties shall promptly meet to determine tlie purchase price of the Property as fonows:
(a) The purchase price ("Putchase Price") shall be the fair market value ("FMV") of the Property as the same reflects the amount that a willing buyer will pay for the Property and a seller would accept at arm's length giving appropriate consideration to the environmental condition of the Property and other generally applicable terms and conditions of comparable land as evidenced, where possible, by recently consutnmated sale transactions. The parties shall have thirty (30) days after Optionor receives the Exercise Notice from Optionee in which to agree on the FMV of the Property during the Option Period. (b) If the parties are unable to agree upon the FMV of the Property within thirty (30) days of Optionor's receipt of the Exercise Notice, the Purchase Price shall be determined as follows:
(l) Optionor and Optionee shall each, at their own cost, obtain an independent MAI appraisal of the FMV of the Property as of the date of Optionor's receipt of the Exercise Notice.
2 ts:zggaaoa.<
84 (2) If the parties' respective FMV appraisals differ by ten percent (10%) or less, the igher FMV appraisal will be accepted by the paities as the Purchase Price.
(3) If tlie paities' respective FMV appraisals differ by more than ten percent (10%), the Optionor and Optionee shall select a third MAI appraiser to conduct a third appraisal of the FMV of the Property and each party shall equaIly share the cost of such third MAI appraiser. Each paity's MAI appraiser shall provide the third MAI appraiser with their respective FMV appraisal of the Property and, within 15 days after receipt of such FMV appraisals, the third MAI appraiser shall determine which of the Optionor's FMV appraisal or the Optionee's FMV appraisal is more reasonable and closer to the third MAI appraiser's FMV appraisal. The third MAI appraiser's determination shaIl be binding on the parties and shall be used as the Purcliase Price. (c) Once the FMV of the Property has been determined in accordance with this Section 6, Optionor and Optionee shall immediately finalize and execute the Purchase Agreement setting forth the Purchase Price.
(d) The Escrow shall be with Stewart Title Guaranty Company ("Stewait") (Andrea Mendoza) and the Title Company shall be Stewait Title Company (Jirniny Morada). (e) Costs of sale will be allocated in the manner customaiy in Los Angeles County.
(f) No real estate brokers are involved in this transaction and no brokers' commissions will be paid by the paities.
(g) Real propeity taxes shall be pro-rated by Escrow as of the Closing Date. (h) The Purchase Agreement shall include a provision which requires Optionor and Optionee to execute and cause to be recorded at closing an amendment to the existing Agreement for Participation in a Commercial Revitalization Project Within the City of South Gate, dated August 11, 1988, providing Optionee (or its then successor-in-interest) with an easement for access and parking sufficient to satisfy the parking requirements of Optionor for the future entitled housing project contemplated on the Property. (i) The Purchase Agreement shall include a provision which requires Optionee to develop the Property with a project in accordance with all City land use, zoning and regulatory approvals, consistent with the future Gateway District Specific Plan at the time the purchase.
(j) The Purchase Agreement shall include a provision which provides that if the City adopts the Gateway District Specific Plan prior Optionee's acquisition of the Property, the City agrees not to impose site-specific conditions to the development of the Property and instead would impose only those development conditions adopted by the City pursuant to the Gateway Distiict Specific Plan which would be generalIy applicable to similar propeities within the plan area or zone within the district as the Property, Section 7, Teimination. This Agreement may be temninated at any time as follows:
3 132996603.4
85 (a) At any time upon the mutual agreement of the parties. (b) UponOptionorgivingOptioneenotlessthanthirty(30)dayswrittenof termination. If Optionor teiminates the Agreement unilaterally, Optionor will reimburse Optionee for all of its actual third-party out-of-pocket costs incurred in connection with its due diligence evaluation of a specific project prelirninarily and conditionally approved by the City for the Property, but only up to the amount of the Option Consideration referenced in Section 2 above. At the Optionor's discretion, Optionor may reimburse Optionee for costs associated with the completion of a Phase 1 and Phase II environmental analysis, provided that all documentation and use of such studies is assigned to Optionor.
(c) Upon Optionee giving Optionor not less than thiity (30) days written notice of termination. If the Optionee terminates the Agreement unilaterally, the City shall retain the Ml mnount of the Option Consideration and Optionee shall be solely responsible for all of its actual third-paity out-of-pocket costs incuiiaed in connection with its due diligence evaluation of the Property.
Section 8. Planning Efforts. So long as this Agreement is in effect, Optionee arid Optionor will participate in all planning effoits and outreach activities as it pertains to this Propeity, including assisting the City with the execution of the City's work plan as part of the regional transit agency's METRO TOD-SIP Grant progran'i. Optionee and Optionor each acknowledge, agree and recognize that the regional transit agency may seek to condemn all or a portion of the property in question, and Optionee agrees that Optionee shall not object or raise legal argument that Optionor is prohibited for cooperating in that endeavor.
Section 9. Representations and Warranties. Optionor warrants that Optionor holds vested ownership of the Property. If this option is exercised by Optionee, Optionor will convey insurable title to the Property by grant deed, free of any tenancies, possessory rights and monetary liens but subject to existing restrictions and other encumbrances of record or those approved by Optionee. During the Option I'erm and until the Propeity is conveyed to Optionee, Optionor will not affirmatively encumber the Propeity with ai'iy third paity lieus without the prior written consent of Optionee.
Section 10. Time of Essence, Time is of the essence for this Option Agreeinent. If Optionee fails to exercise the Option in the manner provided in Section 4 hereof before the expiration of the Option Term, Optionee shall have no interest in the Property and the Option shall not be revived by any subsequent action by Optionee.
Section 11. . All notices, demands, requests, exercises, and other communications permitted or required to be given under this Agreement by either party to the other party shall be in writing and:
(a) sent by United States certified mail, postage prepaid, return receipt requested;
(b) sent by a nationally recognized overnight courier; or (c) sent by electronic mail or email to the applicable cmail address(es), as follows:
4 132996603.4
86 Optionor:
The City of Soutli Gate
8650 California Avenue
South Gate, California 90280
Attention: Chris Jeffers, City Manager
Email: [email protected]
With a copy to:
The City of South Gate
8650 Califoinia Avenue
South Gate, California 90280
Attention: Raul F. Salinas, City Attorney
Email: [email protected] (with copies to [email protected] and [email protected])
Optionee:
Primestor Development, LLC
9950 Jefferson BouIevard, Bldg. 2
Culver City, California 90232
Attention: Arturo Sneider
Email: [email protected]
With a copy to:
Carlton Fields
2029 Centtuy Park East, Suite 1200
Los Angeles, California 90067-2913
Attention: Robert P. Friedman
Email: [email protected]
Such written notices, demands, and communications will be effective on the date sliown on the delivery record as the date delivered. Notice given by electronic mail or shall be deemed received when both, (a) the sender has electronic confirmation that it was sent to all paities (and has retained a printed confirmation of the delivery to the applicable electronic mail address), and (b) an additional copy of the notice is sent via Federal Express or other professional courier to the applicable paities within two (2) business days.
These addresses may be clianged by written notice to the other party, provided that no notice of a change of address shall be effective until actual receipt of that notice. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given will be deemed to constitute receipt of the notice, demand, request or communication sent. Copies ofnotices are for informational puiposes only, and a failure to give or receive copies of any notice shall not be deemed a failure to give notice.
Section 12, Litigation Costs. If any legal action or any other proceeding, including arbitration or action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attomey fees and other 5 132996803.4
87 costs, in addition to any other relief to which the party may be entitled. "Prevailing paity" shall include withoxit limitation:
(a) a party who dismisses an action in exchange for sums allegedly due; (b) the party who receives perfonnance from tlie otlier party of an alleged brcach of covenant or a desired remedy where that is substantially equal to the relief sought in an action; or
(c) the party determined to be the prevailing paity by a couit of law.
Section 13. Compliance with Laws. Each of Optionor and Optionee in the pe'ifoimance of their respective obligations under this Agreement shaIl comply with all applicable Laws, including, without limitation, the requirement under the Surphis Land Act under Sections 54233 and/or 54233,5 of the Califoinia Government Code to record covenants and restrictions against the Property providing that if ten (10) or more residential units are developed on the Property, not less than 15 percent of the total number of residential units deveIoped on the property shall be sold or rented at affordable housing cost, as defined in Section 50052.5 of the Califoiia Health and Safety Code, or affordable rent, as defined in Section 50053 of the California Health and Safety Code, to lower income households, as defined in Section 50079.5 of the California Health and Safety Code.
Section 14. Successors. This Agreement shall bind and inure to the benefit of the respective heirs, personal representatives, successors, and assignees of the parties to this Agreement.
Section 15. . Neither party may assign this Agreement without the prior written consent of the other, and any sucli prohibited assignment shall be void. No assignment permitted under this Agreement shall relieve the assigning paity of any liability hereunder, whether arising before or after the date of such assignment. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of the respective legal representatives, successors, assigns, heirs, and devisees of the parties. Also, notwithstanding the foregoing, Optionee shall be permitted to assign this Agreement, to Optionee's Affiliate (as hereinafter defined) without the prior written consent of Optionor, provided that Optionee delivers written notice of its intent to do so at least ten (10) days prior to the assigntnent. As used herein, "Optionee's Affiliate" means (i) any entity that directly or indirectly controls, is controlled by or is rinder corntnon control with Optionee or Optionee's principal, (ii) any entity at Ieast a majority of whose economic interest is owned by Optionee; mid the teim "control" means the power to direct the management of such entitya tbrough voting rights, ownership or contractual obligations.
Section 16. Waivers. No waiver of any breach of any covenant or provision in this Agreement shall be deemed a waiver of any other covenant or provision in this Agreement, and no waiver shall be valid unless in writing and executed by the waiving paity.
Section 17. Construction. Section headings are solely for the convei'iience of the paities and are not a part of and shall not be used to interpret this Agreement. The singular foim shall include the plural and vice versa. This Agreement shall not be construed as if it had been 6 132996603.4
88 prepared by one of the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all references to sections are to this Agreement.
Section 18. Fuither Assurances. Whenever requested by the other party, each pmty shall execute, acknowledge, and deliver all further conveyances, agreements, confirmations, satisfactions, releases, powers of attorney, instruments of further assurance, approvals, consents, and all ftuther instruments and documents as may be necessary, expedient, or proper under this Agreement, and to do all other acts and to execute, acknowledge, and deliver all requested documents to cm out the intent and purpose of this Agreement.
Section 19. Third-Party Rights. Nothing in this Agreement, express or implied, is intended to confer on any person, other than the parties to this Agreement and their respective successors and assigns, any rights or remedies under or by reason of this Agreement.
Section 20. . This Agreement contains the entire agreement between the parties, and expressIy supersedes all previous or contemporaneous agreements, understandings, representations, or statements between the parties respecting the option for the Prope'rty.
Section 21. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument.
Section 22. Amendment. This Agreement may not be amended or altered except by a written instrument exectited by Optionor and Optionee.
Section 23. Partial Invalidity. Any provision of this Agreement that is unenforceable or invalid or the inclusion of which would adversely affect the validity, legality, or enforceability of this Agreement shall be of no effect, but all the remaining provisions of this Agreement shall remain in full force.
Section 24. Authority of Parties. All persons executing this Agreement on behalf of any party to tlffs Agreement warrant that they have the authority to execute this Agreement on behalf of that party.
Section 25. Goverg Law. The validity, meaning, and effect of this Agreement shall be interpreted and governed by the Iaws of the State of California. [signatures of the paities on following page]
7 132996603.4
89 IN WITNESS WHEREOF, the parties have execrited this Agreement as of the date first above written,
OPTIONOR:
THE CITY OF SOUTH GATE,
a Califoinia municipal corporation
ATTEST: By:
Maria del Pilar Avalos, Mayor
Yodit Glaze, City Clerlc
APPROVED AS FORA4:
'!x=lq-,C;=Ol,!
OPTIONEE:
PRIMESTOR DEVEgOPMENT, LLC,
a Delaware limited liabjlijy
BY: ,/-
Arturo Sb{eidir, Authorized Agent
f
AS13772.0860659 4862-9299-6209v4
8 132996603.4
10 90
CITYMANAGER'S OFFICE Item No. 6
O€:T 0 3 2023
6:10(m
C'Uy of South Gate
CITY COUNCIL
AGENDA BNLL
Department Director:
For the
Cervant
Meeting of: October 10, 2023
ent: Public Works
Ciffl Manager
Chris Je 4rs
SUBJECT: PURCHASEOFFOURELECTRICFORDF-150PICKUPSFROMNORM
REEVES FORD FOR THE DEPARTMENT OF PUBLIC WORKS, WATER DIVISION PURPOSE: To purchase four electric Ford F-150 pickups for the Water Division of the Department of Public Works.
RECOMMENDED ACTIONS: The City Council will consider:
a. ApprovingthePurchaseOrderagreementwithNormReevesFordforFour(4)FordF-150 Pickup Trucks, in an amount not-to-exceed $262,915, for the Water Division of the Department of Public Works;
b. Appropriating$2,915inWaterFundstofullyfundthe$262,915purchaseprice;and c. Authorizing the City Manager to execute the documents necessary to purchase the vehicles in forms acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The cost of the four trucks is $262,915 and will be funded with Water Funds, of which $260,000 is budgeted in the Fiscal Year 2023/24 0perating Budget. An appropriation is required in the amount of $2,915 to fully fund the purchase.
ANALYSIS: The Water Division utilizes F150 pickup trucks for its distribution and production operations. Four are in need of replacement due to age based on the recommendations from the Fleet Master Plan.
Staff recommends purchasing four electric Ford F-150 pickups to replace the current aging units.
Each pickup truck's price is $65,729, which includes equipment that is needed for operations such as safety lighting and toolboxes for storage, as noted on the quote in Attachment A. After Council approval, the trucks will be ordered and delivered by the Summer of 2024.
The City's purchasing policy requires three bids to procure vehicles. Staff reached out to three dealerships for quotes and only received one quote per vehicle due to supply chain issues occurring with auto dealers. Staff recommends that the vehicles be purchased without further bidding under the exemptions provided by Section 1.54.510 of the South Gate Municipal Code, which provides exemptions from formal and informal bidding procedures. The code stipulates an exemption is allowed from bidding when competition for formal bids does not exist, further, when the director 91 of finance determines, with the concurrence of the city manager, that due to the nature of the supplies, equipment or services, formal bidding is not likely to result in the lowest price. The City Manager and Director of Administrative Services concur an exemption is warranted due to the supply chain issues occurring and the inability of auto dealers to provide quotes which do not produce a competitive price opportunity.
BACKGROUND: The Department of Public Works operates a fleet of 90 vehicles which are utilized for the operations and maintenance of City infrastructure. Reliability of the fleet is key to ensuring infrastructure is properly maintained and managed.
The Department prepared a Fleet Master Plan ("Plan"). The Plan aims to reduce the costs of operating and maintaining the City's fleet of vehicles and to provide safe, reliable, and productive vehicles. The Plan provides recommended life cycles for vehicle replacements. Replacing vehicles according to recornrnended life cycles allows for the lowest cost of ownership. New vehicles offer benefits such as reliability, reduced :tuel consumption and emissions, and increased safety due to more airbags, safety sensors, and rear-view cameras.
The proposed vehicle replacement is consistent with the Plan. The proposed trucks will support the Water Division and will be used for jobs such as valve replacements, emergency water main breaks, and meter readings. The proposed vehicle replacement plan is listed below.
Proposed Vehicle Replacement Plan
Existing Proposed
Division Unit No. Year, Make & Model Mileage Year, Make & Model Water
Division
304 1999 Ford F150 81,804 2024 Ford Electric F150 Pickup 341 2012 Ford F150 58,002 2024 Ford Electric F150 Pickup 342 2012 Ford F150 87,170 2024 Ford Electric F150 Pickup 343 2012 Ford F150 88,812 2024 Ford Electric F150 Pickup ATTACHMENT: Quote from Norm Reeves Ford for Four (4) 2024 Electric Ford F-150 Pickups with safety lighting and toolbox
AM:lc
92 Attachment A
N@RJMRllfiS
[63
$uPIRSTOR!
CERRITOS AUTO SQUARE
Attn: City of South Gate
Address 8650 California Aye
City South Gate State CA
Phone 1323)563-5782
ZIP 90280
Date 8/17/2023
INVOICE # 315994
Qt51
4 Description
2024 Ford F-150 Lightning Truck Pro
Unit Price TOTAL
$69,498.00 $237,980.00
o
$0.00 $0.00
4 4
4 4
4 State Tax
City Tax
CA. Tire Fee
Doc Fee
Lic & Registration
$4,319.65
$1,787.40
$8.75
$76.25
$41.76
$17,278.20
57,1 49.60
$35.00
$305.00
$167.00
TTAL
SIGN: DATE:
p.o. Box 3850, Cerritos, CA 90703
18900 Studebaker Road, Cerritos, CA 90703
ps 562-405-3500 w. NormReevesFord.com
J 93
Emergency Vehicle SpecialUes, EV8
Inc**
12366 Penn 6t
Whiltier, CA 90602 US
(562) 903-9070
steven@emergencyvehicle 1.com
Al'lDI ESS
Norm Reeves Ford
VEI-IICLE
F'150 Lightning
Surface Mount LED
SND-mPower 8 head A/A
2-Mounted front grill area
2-Mounted rear tailgate area
Full Size LED Light Bar
ECCO-Vantage NA
2-Forward white LED work
4-Forward amber modules
2-Rear amber modules
In cab controller
Parts Required For Installation:
Wire
PET/Loom
Tape
Solder
Heat Shrink
Screws
Bolts
Connectors
Fuses
Fuse Holders
Tool Box
WGD-S\/MYR-126-3-03
Mounted in truck bed closest to cab
Dual locks
Steel
White powder coat finish
In Shop Labor or !nstallation
Installation of items listed above
3833
06/28/2023
4 94
ePrepared by: Enrique Covarrubias Olmos
08/'1 7/2023 Norm Reeves Ford Lincoln 118900 Studebaker Cerrltos California 1907035309 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1E) Price Level: 370
Pricing Summary Single Vehicle
M8RP
Vehicle Pricing
Base Vehicle Price
$49,995.00
Options
$1 ,095.00
Colors
$0.00
Upfitting
$0.00
Fleet Discount
$0.00
Fuel Charge
$0.00
Destination Charge
$1 ,995.00
Total
$53,085.00
Customer Signature Acceptance Date
Prices and content availabilify as shown are subiect to change and should be treated as estimates only. Actual baae vehicle, package and option pricingmay vaiy from ihis estimate because of special local pricing. availability or pricing adjustments not reflected in the dealeras computer system. Seesalesperson for the most current information. 1 95
Prepared by: Enrique Covarrubias Olmos
08/17/2023
2023 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 E) Price Level: 370
Maior Equipment
(Based on selected options, shown at right)
Automatic
' 18 x 8.5-inch front and rear machined w/painted
accents aluminum wheels
" P275/65RS18 AT BSW front and rear tires
" Driver selectable rear locking differential
" Battery run down protection
" Integrated navigation system with voice
activation
Steering wheel mounted audio controls
FM stereo radio
Radio data system (RDS)
SYNC 4 external memory control
Vehicle body length: 231.7"
Axle capacity rear: 4,150 Ibs.
Axle capacity front: 3,900 Ibs.
Standard ride suspension
DRL preference setting
LED brake lights
Variable intermittent front windshield wipers
" Manual rear child safety door locks
" Seat mounted side impact driver airbag
Exterior: Oxford White
Interior: Medium Dark Slate w/Vinyl Bucket
Heated Front Seats
" Class IV tow rating
" All-speed ABS and driveline traction control
" Lead acid battery
" Driver selectable drivetrain mode
" 12inchprimaryLCDdisplay
" Bluetooth wireless audio streaming
" Seek scan
" Auxiliary input jack
' Internet radio capability
" Wheelbase: 145.0"
' Tire/wheel capacity rear: 4,498 Ibs.
" Spring rating Front: 3,770 Ibs.
" Manual folding door mirrors
" LED daytime running lights
" Deep tinted windows
' AdvanceTrac w/Roll Stability Control
electronic stability control system with anti-roll " Driver front impact airbag
" Passenger front impact airbag
e
Norm Reeves Ford Lincoln l 18900 Studebaker Cerritos California 1907035309 Included
As Confiqured Vehicle MsRP
STANDARD VEHICLE PRICE $49,995.00
Equipment Group 11 0A Standard N/C
Engine: Dual eMotor - Standard Battery
Transmission:Single-Speed Included
GVWR:8,2501bs Included
Tires:275/65R18NT Included
Wheels: 18" Machined w/Black High Gloss Pockets Included Vinyl Bucket Heated Front Seats Included
145"Wheelbase STD
MonotonePaintApplication STD
Radio: FM Stereo w/6 Speakers Included
SYNC 4 w/Enhanced Voice Recognition Included
Tough Bed Spray-In Bedliner $595.00
Mobile Power Cord (120/240V) $500.00
OxfordWhite N/C
Medium Dark Slate w/Vinyl Bucket Heated Front Seats N/C
SUBTOTAL
Destination Charge
$51 ,ogo.oo
$1 ,995.00
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle. package and option pricing may vary from this estimate because of special local pricing, availabilii)i or pricing adjustments not reflected in the dealer's computer system. See salesperson Tor the most current information. 2 96
Prepared by: Enrique Covarrubias 01mos
08/1 7/2023
2023 F-1 50 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (l/Vl E) Price Level: 370
€Mak
Norm Reeves Ford Lincoln i 4 8900 Studebaker Cerritos Caiifornia 1907035309 Maior Equipment
' Seat mounted side impact front passenger
airbag
6 airbags
" Dual-zone front climate control
" Fixed rear seats
Split-bench rear seat
Fold-up rear seat cushion
Manual rear seat head restraint control
Bucket front seats
" Front passenger seat with 4-way directional
controls
Manual front seat head restraint control
Manual reclining driver seat
' Manual reclining passenger seat
" Vinyl front seat upholstery
" Heated driver and front passenger seats
" 4-wheel antilock (ABS) brakes
" Brake assist system
Airbag occupancy sensor
Automatic dimate control
Rear under seat climate control ducts
60-40 folding rear seats
Front facing rear seat
Height adjustable rear seat head restraints
3 rear seat head restraints
Driver seat with 4-way directional controls
Height adjustable front seat head restraints
" Front seat center armrest
" Manual driver seat fore/aft control
" Manual passenger seat fore/aft control
" Vinyl front seatback upholstery
" 4-wheel disc brakes
" Electronic parking brake
" Hill Start ASSiSt
As Configured Vehicle
TOTAL
MSRP
$53,085.00
Prices and conieni availability as shown are subject to change and should be treated as estimates only. Actual base vehicle. package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealeras compufer system. See salesperson for the most cunent information. 3 97
Prepared by: Enrique Covarrubias 01mos
08/1 7/2023
2023 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (WIE) Price Level: 370
Norm Reeves Ford Lincoln l 4 8900 Studebaker Cerritos California 1907035309 Fuel Economy
City
76 mpge a
Hwy
61 mpge
Prices and content availability as shown are subject to change and should be treated as estiniates only. Actual base vehicle. package and option pricing may vary from this estimate because of special local piicing, availabiliiy or pncing adjustments not reflected in the dealei"s computer system. See salespetson for the most curren( information. 4 98
Cl'flMANAGER'S (IFFICE Item No. 7
O(,T 83 2023
f5:V)'yht-'
Ciffl of South Gate
CITY COUNCIL
AGENDA BNLL
For the Regular Meeting of: October 10, 2023
ent: Public Works
Department Director: Ciffl Manager:
Chris Jeffers
SUBJECT: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE
SOUTH GATE POLICE DEPARTMENT DETECTIVE BUREAU REMODEL PROJECT, CITY PROJECT NO. 642-GEN
PURPOSE: Construction of the South Gate Police Department Detective Bureau Remodel is completedandtheretentionpaymenttothecontractorisdue. Section7107ofthePublicContract Code requires the City to accept completion of the project and issue public notice of such, prior to releasing the retention payment.
RECOMMENDED ACTIONS: The City Council will consider:
a. Accepting completion of construction of the South Gate Police Department Detective Bureau Remodel Project, City Project No. 642-GEN, effective July 14, 2023; and b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar Recorder's Office.
FISCAL IMPACT: There is no impact to the General Fund. The Project is budgeted in the amount of $520,000 in General Funds and Asset Forfeiture Funds. A funding summary is provided below.
General
Fund
Asset
Forfeiture Total
Design Services and Construction Support $38,039 $38,039 Pro,ject Management and Staff Time $51,733 $51,733
Construction Contract No. 2023-66-CC $184,366 $184,366 Construction Inspection $29,000 $29,000
Office Furniture $116,425 $116,425
Network Improvements $12,743 $12,743
Staff Time for Construction Oversight $20,000 $20,000 Budget Fund Balance $29,734 $38,257 $67,991
Total Budget $420,000 $100,000 $520,000
l 99
ANALYSIS: The Public Contract Code sets requirements that the City must abide by prior to making final payment on constructionprojects. Public Contract Code Section 7107 establishes that the City must accept the completion of construction and issue public notice of such prior to releasing final payment (known as the retention payment). This process is a mechanism to provide written notice (Notice of Completion) to concerned parties that all work on the project has been completed. The Notice of Completion initiates the period within which concerned parties may exercise their lien rights for the work they performed on the project. The City may use a part, or all, of the retention payment to settle any liens exercised against the City.
BACKGROUND: The South Gate Police Department Detective Bureau Remodel Project ("Project") is in the FY 2022/23 Capital Improvement Program ("CIP"). The Project was implemented to remodel the Detective Bureau. The improvements included new office furniture, painting, replacement of the carpet and tile, construction of walls for private offices, replacement of light fixtures to energy saving LED fixtures.
On January 24,2023, the City Council awarded Contract No. 2023-66-CC to ENL Building Services, Inc., in the amount of $185,045. Two contract change orders were issued. The final contract amount, including the change orders, is $184,366.
In addition to the subject contract, additional expenditures were incurred for design, to purchase office 'furniture, for network improvements, inspection services and project management/staff time. The final construction cost was $452,009.
Construction of the Project began June 5, 2023, and was completed on July 14, 2023. The Contractor has met all of the contract obligations and the work was performed in accordance with the approved specifications with acceptable quality and workmanship, within budget, and on time.
The City Council may now accept the Project as completed. The Notice of Completion can now be filed with the Los Angeles County Registrar Recorder's Office.
ATTACHMENT: Notice of Completion
GD: lc
2 100
Attachment A
RECORDING REQUESTED BY
I AFTER RECORDING MAIL TO J
CITY CLERK OFFICE
CITY OF SOUTH GATE
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
L J
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE is hereby given that:
l The undersigned is owner of the interest stated below in the propeity hereinafter described; 2 The NAME (including that of the undersigned), ADDRESS and NATURE OF TITLE of every person owning any Interest in such property is as follows:
FULLNAME FULLADDRESS NATUREOFTITLE
City of South Gate 8650 California Avenue In Fee
South Gate, CA 90280
3 The names and addresses of the transferors of the undersigned owner: (to be shown if the undersigned is a successor in interest of tlie owner who caused the improvement to be constructed, etc.) 4 A work of improvement on the property hereinafter described was COMPLETED ON July 14, 2023 5 The name of the CONTRACTOR, if any, for such work of ii'nprovement was ENL Building Services, Inc. 6 The property on which said work of improvement was completed is in the City of South Gate, County of Los Angeles, State of California, and is described as follows:
SOUTH GATE POLICE DEPARTMENT DETECTIVE BUREAU REMODEL PROJECT, CITY PROJECT N0. 642-GEN
7 The street and address of said property is: 8620 California Ave. Dated:
8 Signature of
Owner or Owners Maria del Pilar Avalos, Mayor
City of South Gate
3 101
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or a a o that document.
ST ATE OF CALIFORNIA
COUNTY OF LOS ANGELES
SS
Subscribed and sworn to (or affirmed) before me on this day of 20 , b7 , proved to me on the basis of satisfactory
evidence to be the person(s) who appeared before me.
Signature: Place Notary Seal Above
4102
CITfiflANAGER'S OFFICE
Item No. 8
OCT 03 2023
s\to=evn C'dy of South Gate
CITY COUNCIL
AGENDA BalJILL
Department Director:
For the Regular Meeting of:
Ori a ent:
Cervantes
October 10, 2023
Public Works
Ciffl Manager:
Chris Jeffers
SUBJECT: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE CITYWIDE VALVE REPLACEMENT PROJECT, CITY PROJECT NO. 688-WTR PURPOSE: Construction of the Citywide Valve Replacement Project ("Project") is completed and the retention payment to the contractor is due. Section 7107 of the Public Contract Code requires the City to accept completion of the project and issue public notice of such, prior to releasing the retention payment.
RECO!VIMENDED ACTIONS: The City Council will consider:
a, Accepting completion of construction of the Citywide Valve Replacement Project City Project No. 688-WTR, effective September 12, 2023; and b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar Recorder's Office.
FISCAL IMPACT: There is no impact to the General Fund. The Project is budgeted in the amount of $465,000 in Water Funds, and final project costs are summarized below:
Project Expenditures Budget
Design Phase $10,000
Construction Contract No. 2022-29-CC $194,500
Change Order No. l (Actual Cost) *$104,389
Construction Management $25,000
City Staff Inspection Time $5,000
Total $338,889
* The achial Change Order amount approved by the City Council was $190,000, however, work was completed under budget.
ANALYSIS: The Public Contract Code sets requirements that the City must abide by prior to making final payment on construction projects. Public Contract Code Section 7107 establishes that the City must accept the completion of construction and issue public notice of such prior to releasing final payment (known as the retention payment). This process is a mechanism to provide written notice (Notice of Completion) to concerned parties that all work on the project has been completed. The Notice of Completion initiates the period within which concerned parties may exercise their lien rights for the work they performed on the project. The City may use a part, or all, of the retention payment to settle any liens exercised against the City. 1 103
BACKGROUND: The City owns and operates a municipal water system that has approximately 135 miles of water mains equipped with water valves. This Project was added to the CIP to replace deficient water valves located at the intersection of Southern Avenue and Kauffman Avenue. The Project included the installation of two (2) 24-inch and one (l) 16-inch valves, the replacement of an existing 6-inch fire hydrant valve, and three (3) line stops.
On May 10, 2022, the City Council awarded a contract to Gentry General Engineering, Inc., for construction of the Project in the amount of $194,500. A contract change order in the amount of $190,000 was approved by the City Council on March 14, 2023, to install an additional 24" gate valve and one line stop. Though the revised contract amount was $384,500, work was completed under budget and the final construction cost was $298,889.
Construction of the Project began February 2023 and was completed on September 12, 2023. The Contractor has met all the contract obligations. Work was performed in accordance with the approved specifications with acceptable quality and workmanship within budget and time.
The City Council may now accept the Citywide Valve Replacement Project as completed and the Notice of Completion can now be filed with the Los Angeles County Registrar Recorder's Office.
ATT ACHMENTS: A.
B.
C.
Notice of Completion
Contract Change Order No. 1
Contract No. 2022-29-CC
DD:lc
2 104
Attachment A
RECORDING REQUESTED BY
I yrbumcommcm,ut'ro ffl
CITY CLERK OFFICE
CITY OF SOUTH GATE
8650 CALIFORNIA AVENtTE
SOUTH GATE, CA 90280
L J
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE is hereby given that:
1 The undersigned is owner of the interest stated below in the property hereinafter described; 2 The NAME (including that of the undersigned), ADDRESS and NATURE OF TITLE of every person owning any Interest in such property is as follows:
FULLNAME FULLADDRESS NATUREOFTITLE
City of South Gate 8650 California Avenue In Fee
South Gate, CA 90280
3 The names and addresses of the transferors of the undersigned owner: (to be shown if the undersigned is a successor in interest of the owner who caused the improvement to be constructed, etc.) 4 A work of improvement on the property hereinafter described was COMPLETED ON September 12, 2023
5 The name of the CONTRACTOR, if any, for such work of improvement was Inc., 9277 Archibald Ave., Rancho Cucamonga, CA 91730.
Gentry General Engineering,
6 The property on which said work of improvement was completed is in the City of South Gate, County of Los Angeles, State of California, and is described as follows:
CITYWIDE VALVE REPLACEMENT PROJECT, CITY PROJECT NO. 688-WTR 7 The street and address of said property is: Kauffinan Ave & Southern Ave
Dated:
8 Signature of
Owner or Owners Maria del Pilar Avalos, Mayor
City of South Gate
105
A Notary Public or other officer completing this certificate verifies only the identiffl of the individual who signed the document to whicli this certificate is attached, and not the truthfulness, accuracy, or o that document.
ST ATE OF CALIFORNIA
COUNTY OF LOS ANGELES
SS
Subscribed and sworn to (or affirmed) before me on this day of 20, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Signature: Place Notary Seal Above
4 106
Attachment B
CJTY OR SOUTH CiATB
Pullt.lCWORKS DBPARTMBNT
CONTRACT/PO CHANGE ORDER
Pg 1 ofJ
CHANtai OuDBRgl
PROJECT' T(TLItl
cONTRAC7#i
CONT!FACT(mr
CllywkloVolvoReplntammil
2022-29-AO
(!))NTRY G)AERAI, ENalNBBRINa
ClTYPnaJACT Ili
t'URCHA8n OnDnn !li
CHANO(!REQtlmlT)iDnYi
DAThOtlntlI't)uTi
6HB.WTR
00D7062
K. Ansiida
3/)6/2023
I " Cogt
Ca1enHiir
Daiiii'Odglnaltxuurael/4'O iitnoullli ... ! i 194.500.00Pmvlauaiiinge Cmlei qmounl _ "' i "' -l-aThls CMnp,b rMsamouixti
- $104.389.{XI I
Total luraiige h+conlract(alloliiiiige orders3 to dmi i l0a4:18-9.'00hvbadtatnlaonltaotauounl; -- i ffi6jThffi'):C)6Percoiiiagaoeioialiucypnse(oraooraiige)tocq;;;rpotainountmdatei """ 54% El(!'lCRr['TTON M CtlANOP, nRr)P,R WORK ERFOR%mT). uQ:l:%tATF, OF OUANTrI'IJ',Fl, 4j'iD PRI(:Q TO JIB PATDi 'iiai,tj'i-,i3t,';.'5;":;iP';:';:*."i:!'2?:ffi.'i,'<:7':i;.:r,i;.':-,i;;4'3",,i'R,;lr.i71i.il,.'y;,,a-,ali,:ipl,;)i.lil;',;ei.'ii,:',;..,,'i;t;lql.tli,g';,i.i,!4""i8=V::.taf6R%(Q'fm!Ni:(MAitiffi t'; -V : T't,it"!i ,s :,; Hs,,:r, ,"' tifi&i ;i a, "i;a"71 %, l',,,"i- ;s,yb,i3s i , i ' Ft(iii) 0,
I
'J7elalled deaarlplloi3,,, _
i
Contract
QiiaqllJ_,
' Pravlotis
, Ckniigo
' Oi'dug
._0osml(y
THIS Clinnge
Of(lm
._Quahtlly
I TOIRI
i At!jtfflted
i Contriict
I Oiiaiil[ly_ _,, Unit Unlt Coat
Chance Order
Cast
l'- 'T'lfil;)"' a
Exttituiion
WorldnH
)Dnys
I jnstall Llno stop, 24" Vo(vo, $171(l 8ayvlee Laterii) ' !M m I
m
l==
§
I
J [
I
I
I
I
I
I iI --
I
ApprovslRecoiiiinendedbyi 74
Aiin Aimnda, %Joot Maiiager
Appi'ovad
Arbno Coiyon(os, px, AssisliintCflyMimydDfiwtoriifPut+lIo Dnhi: 3/16/2023
7plimved by:
Krlafop)iar liyaq Dkeok>r orAdmvdaln[!vq 5eivloas
Daioi
107
CITY OF SOUTH GATE
8600 0ALIFORNIA AVENUE
SOUTH GATE, CA 90280
MW,OITYOFSOUTHGATE.ORG
(s23) eea-aze'i
VE=NDOR: 00"l3474:GENTRYGENERALENGINEERING,, IN(,
9277 ARCHIEIALD AVE.
RAN(,Ha CUCAMONGA, CA 91730
Contacti
5inalli
FOB Poliiti
Torma: Net :O Days
Req Dol Oatei
!3paalal Insti
Page I / I
SHIP TO: P. w, ENC)lNEERiNG 01V1810N
8660 0ALIFORNIA AVE
80UTH GATE, C,A9D280
R(IQ. NO! 002'l494
Dopti P.W. ENGINEERING DMSION
Contact: GONZALEZ, CAROLINE
Explratlon Date:
QuanUtj , _',Untt I " ""' "" """"""" ' "' ""' " ' " "="-"-" "= ""="" a ' : '' . '.... ii ,.'Doserlptlon 4JnitPrloo .Exl Prl'ae . :
I
I
I
CONSTRUCTION 8ERVICES FOR CITY!/IIIDE
VALVE REF'LACEMENT'PROJE(,T. PROJEOTNO,
888-Wm
APPROVED BY (,ITY COUNCIL 6/10/2022
"00NTRACTNO. 2022-29-CC" '
FOR PROMPT PAYM!:NT, INVOIC,E'3 MUST CONTAIN A PURCHASE ORDEFt # *SEE LAST PAGE FOR TERM8 AND CONt)IT10N8*
194,600.00
_, ,,'194,500,00
0.00 0.00
l94i5C)€)-()
"" "" Aaoouni:mi!ffilior"" " - " "' l " " 'Amount "' ' .Moount.Niinibdr ' ' Amount 'l D ' hii*khvtyiid !:llnnii*iira
108
6 City of South Gate, Public Works Oepartment
Comract Change Order
Date:3/10/2023 ChangeOrdorNo.€)l At,counlNo,411-7JI-7"l-9506 Conlraclor: GEN TRY GENERAL ENGINEERING, INC Conlract No. 2022-29-CC Can(raclDate:5/10{2022 )'!x;ounlCade
Plan Referenco : Cllywtde Valve Replacement Prolet,t - City Project No. 888-WTR ChangeOrderAmounl:$104,389 ExlenslonofConlracli
Reason for C,h,gnga: Instal( new /Valve/Lme+ Stop/Service Lateral at Southern/Kauffman Description of Change: the Con(ractor was Inslruclgd to lns)all a new 24" valve on )he west side of the lnleisec!!i6'replaca (he an ottisling damaged valve, 24' line slop, customer service lateral, polholing, Irafflc conlrol, and appurlenenoes.
Original Conlract Amount
To(al of prevloue au(horlzed Change Orders
New ChanOe Order Ainaunt
New Con(ract Amount
194,600,DO
$ 104,389.00
$ 298,U9,00
Approved; March 9
'K=. Awhh4h
Ana Ananda;
Asslgten( QltG
Arturo Corvantes, .E.
Cl(y Manager; Ohrls Jeflers 0ale
Orlqlnal - ProJeo! File
CC: - Contractor
- Dtiper!mon[
109
GEM TRY GENEiRAL. ENGINEERING
Additional 24" Butterfiy Valve
Project Name: Addltlonal 24" Llne Stop
Job Numberi 688-!/VTR
Pro%ctAddressi Katiffn'iarAveandSotithernAve
Sotith (iate, CA g028o
Customer: Clty(XSoutl'iGate
all)lng Addressi 8650 Callfomla Ave
gout}'i Gate, CA 00280
Contacti Aiia Amnda
[email protected]
Demcrlptlori
1 -Mobilization
2 - Exaivatlon ety Meamres
3 - Clebntip, PundillstAiid Danoblltmtloii
7 - IiistaH Naw 24' tkitterllyVa(ve
% Ori(jnal Bid Item Value
'l MatanalCastlnceaseilncfudlngSalesTak
l 10% Overhead Marktip on Makeihil InereaW Per Sedloii ig
%l 504 Pm!it Markup On Material rncrease Per Sectk+n 19 9 -TmrflcComnol
10 - l')ollioffng
11 - All Other Uniipeclflt!d Work Neaaor7 %t
Conipletfan
QuanUty UM
0.28LS
0.211 15
0.2815
l.(10 EACII
1.O[) t5
l.OO LS
1.00 LS
t.OD 13
0,20 L'l
1,€)O EACH
0.281!+
Unit Pr(co
$4,50[).00
$2,600.00
$7i500.00
$42,551.75
$34,000.00
I7,436.30
$743.6:1
$371.82
*9i304),00
41,600,00
$j4500,00
Total Prtce
$1,246,50
!!i720.2[l
*a4077,St)
$42,551,75
*2iS76,10
$1,600.00
$5,12450
110
Th all m
f
3 [3
Nffia
xjb
W
GENTRY GENEF2 AL ENGINEERING
Additional Service Lateral
Project Name: Additional Service Lateral
Job Niimberi 688-Wnl
ProjeetAddressi Kauffman%aandSouthernAve
Stxith Gate, CA 90280
Customer: Clty Of South Gate
BllllnO Addregsi 8650 Callfornla Ave
South Gate, CA g(1280
Contact: Ana Ananda
[email protected]
1- FumTsli and Install New !ihort'llde
gervlce Lateml From Existlng 16" Maln To
Extstln(l Meter, Indudlng AppurtenantWork
Quantity UM
1.00 EACH
Unit Pdce
$8iSl'),94
Total Prloe
$(1,519.94
111
:3€4 GENl'RYGEi%lERAL ENGINEERING
Additional 24" Line Stop
Project Namei Addltloi'ial 24" Line Shop
Job Nuitiberi 688-WTR
Projecthddrassi kaufFmanAveandSouthemAve
South Gate, CA 90280
CUstomer: aty OF South Gate
Billtng Addresgi 8650 Ctillrornl!i AVe
Sou(It Ciate, CA 90280
Contadi Ana Ananda
[email protected]
Total PriceUnit PrlceQuantlty UMDescrlpt}on
1- AddltTonal 24" Line Stop Per Terms
Agreed Vla Enia}l On Feliniary 19
l.(KI EACII 640,00[1,DO $40,000,00
IO 112
Attachment(:'
Contract No. 2022-29-CC
AGREEMENT FOR THE CITYWmE VALVE REPLACEMENT PROJECT
BETWEEN THE CITY OF SOUTH GATE AND GENTRY GENERAL ENGINEERING, INC.
This Agreement for the Citywide Valve Replacement Project, City Project No. 688-WTR ("Agreement"), is made and entered into on May 10, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Gentiy General Engineering, Inc., a Califomia corporation, License No. 974279 ("Contractor"). City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties." The City and the Contractor hereto mutually agree as follows:
ARTICLE I
THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees with City to perform and complete in good and workmanlike manner all work required by the Contract Documents for City Contract No. , which involves the Citywide Valve Replacement Project, City Project No. 688-WTR.
Said work shall be performed in accordance with the Plans, Specifications, and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefore, except such labor, materials, equipment and services as are specified in the Contract Documents to be furnished by City.
ARTICLE II
CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefore, the contract sum of One Hundred Ninety Four Thousand and Five Hundred Dollars ($194,500) set forth in the Bid Schedule(s) that are included among the Contract Documents. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supeivision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Dociunents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents. l
113
ARTICLE III
CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire Agreement between the City and the Contractor, are enumerated as follows: the Notice Inviting Bids, the Instructions to Bidders, the Accepted Proposal, the Bid Schedule(s), the List of Subcontractors, Contractor's Industrial Safety Record, the Contractors Qualification Statement, the Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensation Insurance Certificate, the Performance Bond, the Payment Bond, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to the date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contemplated and which may be required to complete the work in a substantial and acceptable manner, all of which are referred to as the Contract Documents. These form the entire "Contract", and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.
ARTICLE IV
INDEMNIFICATION
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City), the City of South Gate and its affiliated entities, its officers, employees, consultants and sub- consultants, their respective officers, agents, employees (collectively the "Indemnified Parties"), from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the "Indemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connection with any such claims, losses, lawsuits or actions. THIS
PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE
PROVIDED UNDER THIS AGREEMENT AND THE OTHER CONTRACT DOCUMENTS
ARTICLE V
COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be specified in a written Notice to Proceed from the City's Director of Public Works and shall complete all work within ninety (90) calendar days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents). If the work is not completed within that time, Contractor shall owe and pay to the City liquidated damages in the amount or amounts set forth in the Contract Documents. 2 114
ARTICLE VI
EFFECTIVE DATE
This Agreement shall become effective and commence on May 10, 2022.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
ATTEST:
Chris Jeffers,
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
CITY OF SOUTH GATE:
By: Al Rios, Mayor
Dated: b41dV2a22
GENTRY GENERAL ENGINEERING, INC:
Brenton, Gentry, President and CEO
Dated: f'Axs,( l'?, 1% l'l
3 115
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of San Bernardino )
0n %d,%J l 3, [0;,l before me, Andrea Scarbrough, Notary Public/ - ' (insert name and title of the officer) personally appeared Bren'-on GentFY
who proved to me on the basis of satisfactory evidence to be the perso4) whose name(,4 is/3/e subscribed to the within instrument and acknowledged to me that he/sl/tt% executed the same in his/h@/t0ir authorized capacity(i5,g)-, and that by his/her/their signature(A) on the instrument theperson(s7, or the entity upon behalf of which the person(] acted, executed the instrument. 1 certify under PENALTY OF PERJLJRY under the laws of the State of California that the foregoing paragraph is true and correct.
I a & & a M a ffl & a * & & f
WITNESS my hand and official seal. J ffl sOta,publi, Californaso"" N'CoLE soR8Rou:H if€ SanBernardinoCounty e """ r_ a ' 23 7 9 -v ommtsSTan # 9 4 4 v
J C E, k1. %!'5/ My amm. pires Mar j7, 2026 @
.,,,,+,,,,. (, l...llrHr talLll a % _ I '_-7 IIJaall - - - r _-I,':D-
/4116
Item No. 9
CITYMANAGER'SOFFICE
Of,T 03 2023
((:3ohs Ciffl of South Gate
CITY COUNCIL
A(GENDA Bl'[LL
For the Regular Meeting of: October 10, 2023
Originating Department: Administrative Services
Acting Department Director:
elly
Ciffl Manager:
Chris Je,fers
SUBJECT: INVESTMENT REPORT QUARTER ENDING JUNE 30, 2023 PURPOSE: California Government Code Section 53646 requires staff to submit a report to tl'ie City Council and City Manager, at least quarterly, which provides detailed information on all investments of the City.
RECOMMENDED ACTION: The City Council will consider receiving and filing the Quarterly Investment Report for tlie quarter ended June 30, 2023.
FISCALIMPACT: Interestearningstotaled$730,991.74fortlieqriarter.
ANALYSIS: None.
BACKGROUND: Attached is the Investment Report for the quarter ending June 30, 2023, for the City and Housing Authority (Attachment A - Quarterly Investment Repoit).
In keeping with the City's investment policy, all investments are short-to-medium term in duration, witli maturities currently ranging from I day to 5 years. All investments are maintained in accordance with California Government Code Section 53646 and the City's investment policy, with respect to the type of investment vehicles in whicli tlie City's money is invested. As of June 30, 2023, 36.68% of the City's portfolio is invested in agency securities and non-callable certificate of deposits that liave maturities in excess of one year. In dollar amounts, that equates to $53,402,589.51 of the City's total portfolio of $145,607,020.89 invested in securities that mature between 13 months and 5 years from now. Tlie City Treasurer and Director of Administrative Services can certify that the funds are invested to provide sufficient cash flow for a period of six months.
As of June 30, 2023, the City's General Fund had a positive cash balance of over $35 million (Attachment B - Scliedule of Casli Balances).
ATTACHMENTS: A. Quarterly Investment Report - June 30, 2023 B. Scliedule of Cash Balances - June 30, 2023
I
117
Attachment A
CITY OF SOUTH GATE
QUARTERLY INVESTMENT REPORT
JUNE 30, 2023
u.s. covr & GOVT AGENCY ISSUES $47,163,389.72 (SCHEDULE A) BEGINNING BALANCE AT 4/1/23 $134,992,108.E11 CORPORATE BONDS - ME[)luM TERM NOTES $0.00 (SCHEDULE A) SALE/MATURITY - LIS GOVT & AGENCY ISSUES/CORP BONDS ($1 ,7 42,000.00) SALE/MATURITY - MONEY MKT ACCT & OVERNIGHT SWEEPS iO.OO L1.S. TREASURY BILLS $0.00 (SCHEDULE A) MATURITY - CERTIFICATES OF DEPOSIT iO.OO SALE/MATURITY - LAIF iO.OO
TOTAL $47163,389.72 GAIN/(LOSS) ON SALE OF SECuRITIES iO.OO MONEY MKT ACCT/PREF BANK & OVERNIGHT SWEEP/U.S. BANK $7, 138,258.89 (SCHEDLILE A) PURCHASES - US GOVT & AGENCY ISSUES/CORP BONDS $0.00 PuRCHASES - MONEY MARKET ACCT & OVERNIGHT SWEEPS 1 ,947,480.77 TOTAL $7,138,258.89 PuRCHASES - CERTIFICATES OF DEPOSIT $0.00 PURCHASES - LAIF $10,000,000.00
INTEREST REINVESTED $409,431.31
CERTIFICATES OF DEPOSIT - BROKERED $20,148,000.00 (SCHEDLILE A) ENDING BALANCE AT 6/30/23 $145,607,020.89
TOTAL $20,i 48,000.00
INTEREST EARNED THIS QUARTER: AMOUNT
L_AIF INVESTMENTS - CITY ACCOUNT $70,863,034.84 (SCHEDULE A) u.s. GOVERNMENT & GOVT AGENCY ISSLIES 96,987.50 L_AIF INVESTMENTS - HOLISING AUTHORI1Y ACCOUNT $294,337.44 (SCHEDULE A) MONEY MARKET ACCOUNT & OVERNIGHT SWEEPS 55,102.03
CERTIFICATES OF DEPOSIT (PREFERRED BANK)
TOTAL $71,157,372.28 CERTIFICATES OF DEPOSIT (BROKERED) 53,391 .24 L_AIF (CITY & HOUSING) $525,510.97
TOT AL INTEREST EARNED THIS QUARTER zso,ggi.z<
INVESTMENT PORTFOLIO: % OF PORTFOLIO
u.s. GOVERNMENT & GOVERNMENT AGENCY ISSLIES 32.39%
TOTAL INVESTMENTS AT COST @ 6/30/23 $145,607,020.89 CORPORATE BON[)S O.OO% u.s. TREASURY BILLS O.OO%
TOT AL MARKET VALUE OF INVESTMENTS @ 6/30/23 $140,567,997.26 MONEY MARKET ACCOUNT & OVERNIGHT SWEEPS 4.90% CERTIFICATES OF DEPOSIT 13.84%
L_AIF 48.87%
MARKET VALUE GAIN/(LOS!!3) ($5,039,023.63) TOTAL PERCENTAGES IOO.OO% MATURITYDISTRIBUTIONS: INVESTMENTS % OF PORTFOLIO
0 - 90 DAYS / 0 - 3 MONTHS $83,013,498.88 57.01%
91 - 180 DAYS / 3 - 6 MONTHS 1,747,000.00 1.20%
181 - 270 DAYS / 6 - 9 MONTHS 4,7 43,870.00 3.26%
271 - 365 DAYS / 9 MONTHS - I YEAR 2,700,062.50 1.85% 366 - 730 DAYS / 1 - 2 YEARS 26,539,656.79 1 8.23%
731-1095 DAYS / 2 - 3 YEARS 19, 137,384.72 13.14%
1096 - 1460 DAYS / 3 - 4 YEARS 6,725,548.00 4.62%
1461 - 1825 DAYS / 4 - 5 YEARS 1000,000.00 0.69%
TOT AL INVESTMENTS (BOND RESERVES) $0.00 MAXIMUM YEARS TO MATURITY IS 5 YEARS 145,607,020.89 100.OO% 2 118
QUARTER ENDING DATE:
l CBSIP # I FDIC # IsEse'H>;;e_xvl wzH;71 ;E__ pu;g;;s7l_ -H+,,7- _ll;;z;o_l __:%t,:%:oJ t m';;Hsv u.s. GOVT & AGENCY ISSUES:
FANNIE MAE
FEDERAL FARM CREDIT BANK
FANNIE MAE
US TREASLIRY NOTE
FREDDIE MAC
FEDERAL HOME LOAN BANK
FREDDIE MAC
FEDERAL FARM CREDIT BANK
US TREASURY NOTE
FREDDIE MAC
FANNIE MAE
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN BANK
FREDDIE MAC
FREDDIE MAC
FREDDIE MAC
US TREASURY NOTE
FREDDIE MAC
US TREASURY NOTE
FEDERAL HOME LOAN BANK
FEDERAL HOME LOAN BANK
FANNIE MAE
US TREASURY NOTE
FREDDIE MAC
FEDERAL HOME LOAN BANK
US TREASURY NOTE
FEDERAL HOME LOAN BANK
FEDERAL HOME LOAN BANK
FANNIE MAE
FANNIE MAE
FEDERAL HOME LOAN BANK
FREDDIE MAC
FANNIE MAE
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN BANK
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN BANK
FEDERAL HOME LOAN BANK
US TREASURY NOTE
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN BANK
US TREASURY NOTE
US TREASURY NOTE
FEDERAL HOME LOAN BANK
FEDERAL FARM CREDIT BANK
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN BANK
3135GO5P4
3133ENF39
3136G4K51
91282CCu3
3134GXAYO
3130ASRB7
3134GWKU9
3133EMQM7
91282CCC3
3134GWEAO
3136G4J38
3133ELEA8
3130AN4L1
3134GW3W4
3134GXDZ4
3134GWRE8
912828YV6
3134GWA71
912828J27
3130ANUR9
3130ARH79
3135GO3u5
912828ZL7
3134GXRG1
3130ASG86
91282CEY3
3130ASRM3
3130ASS75
3136G4G31
3136G4K69
3130AK5E2
3137EAEX3
3136G44U4
3133EMDZ2
3130AKFJO
3133EMPD8
3130AL6J8
3130ALFX7
91282CBWO
3133EML67
3130ANFU9
91282CCP4
91282CCW9
3130ANW71
3133ENBK5
3133ENFPO
3130ASPE3
TOTAL
CORPORATE BONDS - MEDIUM TERM NOTES:
None
TOTAL
u.s. TREASURY BILLS:
None
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
6130/2023
8/1 0/2020
8/1 0/2022
8/17/2020
8/1 0/2022
i 1/13/2020
7/29/2022
8/1 4/2020
2/1 8/2021
3/23/2022
7/29/2020
8/1 2/2020
12/1 7/2019
7/27/2022
10 /28/2020
11 /27/2020
7/27/2022
7/27/2022
9/9/2020
3/23/2022
7/27/2022
4/1 1/2022
7/27/2022
2/1 9/2021
7/27/2022
7/1 9/2022
7/1 9/2022
7/28/2022
7/27/2022
7/27/2022
8/1 9/2020
6/10/2021
1/6/2021
1 0/20/2020
12/1/2020
11/13/2020
2/18/2021
2/24/2021
3/10/2021
7/21/2021
6/22/2C121
7/30/2021
8/12/2021
12/2/2021
9/23/2021
12/2/2021
12/2/2021
7/28/2022
8/3/2023
8/8/2023
8/17/2023
8/31/2023
11/13/2023
1/26/2024
2/1 4/2024
2/1 6/2024
5/1 5/2024
7/29/2024
8/12/2024
9/1 7/2024
1 0/1 5/2024
10/28/2024
i 1/25/2024
i 1/25/2024
i i /30/2024
i 2/9/2024
2/1 5/2025
3/21/2025
411 1/2025
4/22/2025
4/30/2025
5/1 2/2025
6/1 3/2025
7/1 5/2025
7/28/2025
7/28/2025
7/30/2025
8/1 9/2025
9/4/2025
9/23/2025
i O/20/2025
10 /21/2025
11 /12/2025
2/2/2026
2/24/2026
3/1 0/2026
4/30/2026
6/22/2026
7/29/2026
7/31/2026
8/31/2026
9/23/2026
10 /20/2026
if /30/2026
7/28/2027
CITY OF SOUTH GATE
INVESTMENT REPORT
JUNE 30, 2023
i ,001 ,975.00
999,755.78
1,001 ,796.00
98!),340.93
1 ,000,OCIO.CIO
1 ,ooo,ooo.oo
1,001,870.00
1 ,000,OOO.CIO
95(1,062.50
i,ooi,ggi.ao
i ,002, 1gi .oo
ggg,loo.58
473,272.43
i ,ooo,ooo.oo
1 ,001 ,gss.oo
942,003.65
gs',sis.zs
1 ,002,493.00
990,937.50
1,022,555.04
1 ,ooo,ooo.oo
938,805.27
1 ,002,914.00
995,995.01
1 ,OC15,894.56
ggs,za<.oa
1 ,000,000.00
1 ,000,OOO.CIO
930,143.01
i ,000,OCIO.OO
994,769.00
1 ,ooo,ooo.oo
1 ,ooo,ooo.oo
1 ,ooo,ooo.oo
998,750.00
1 ,ooo,ooo.oo
1 ,ooo,ooo.oo
1 ,980,350.00
1,002108.65
997,500.00
1 ,ooo,ooo.oo
992,946.00
986,152.00
1 ,ooo,ooo.oo
997.000.00
1 ,oos,<so.oo
i ,ooo,ooo.oo
47163,389.72
995,500.00
997,500.00
993,630.00
ggt,soo.oo
981,700.00
987.630.00
968,210.00
966,880.00
956,210.OC+
948,940.00
944,980.00
958,820.OC+
469,950.00
935,820.00
933,400.00
937,910.00
949,450.00
932,630.00
951 ,sso.oo
1,009,372.70
955,630.00
924,820.00
920,080.00
%3,800.00
967,880.00
963,790.00
971,000.00
gtt,:igo.oo
915,430.00
910,610.00
910,960.00
907,370.00
905,720.00
906,060.00
gos,gso.oo
894,520.00
897,010.00
1 ,790,440.00
900,470.00
884,470.00
89L340.00
890,900.00
891,880.00
892,820.00
896,650.00
904,000.00
971 ,gso.oo
44,519,162.70
(6,475.00)
(2,255.78)
(8, 166.00)
22,459.07
(18,300.00)
(12.370.00)
(33,660.00)
(33,120.00)
(2,852.50)
(53,051 .00)
(57,211 .00)
(40,280.58)
(3,322.43)
(64,180.00)
(68,585.00)
(4,093.65)
(18,068.75)
(69,863.00)
(39,057.50)
(13, 182.34)
(44,370.00)
(13,985.27)
(82,834.00)
(32, 195.01 )
(38,014.56)
(32,974.06)
(29,000.00)
(28,610.00)
(14,713.C)1)
(89,390.00)
(83,809.00)
(92,630.00)
(94,280.00)
(93,940.00)
(92,790.00)
(105,480.00)
(102,990.00)
(189,910.00)
(101638.65)
(113,030.00)
(108,660.00)
(102,046.00)
(94,272.00)
(107, 180.00)
(100,350.00)
(101 ,450.00)
(28,050.00)
(2,644,227.02)
1 ,233.33
12,413.19
1,153.89
417.80
400.00
14,638.89
1,427.08
750.00
319.29
1 ,goo.oo
1 ,ssa.os
4,911.11
659.72
717.50
450.00
1 ,575.00
1.304.35
305.56
7,513.81
1 .gtis.oe
5,666.67
1,197.92
635.25
4,151.39
1,687.50
13 ,839.78
14 ,875.00
i<,gso.oo
2,726.39
i ,833.33
1.218.75
1 ,020.83
986.il
1.011.I1
721.39
1 ,862.50
2,204.86
3,700.00
1 ,270.49
200.00
3 ,588.89
2,607.04
2,548.34
2,7 49.44
2,248.33
1 ,257.22
18.275.00
164,685.17
0.30%
3.13%
0.31%
0.13%
0.31%
3.44%
0.39%
0.21 %
0.26%
0.47%
0. 43%
1. 77%
0.66%
0.44%
0.48%
0. 48%
1. 58%
0.54%
2.1 0%
0.70%
2.67%
0.68%
0.4 j %
3. 1 6%
3.49%
3. j j %
3.60%
3.62%
0.71 %
0.55%
0.41 %
0.4 4 %
0.55%
0.57%
0.58%
0.50%
0.70%
0.67oA
0.83%
0.90%
0.95%
0.70%
0.84%
11 3%
L27o/o
L6 j %
4.42%
gA:SK,117E:ST,7 I
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
LOW
Low
Low
LOW
Low
Low
Low
LCIW
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annua(
Semi-Annua[
Semi-Annua[
Semi-Annual
Semi-Annua[
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
TOTAL
119
QUARTER ENDING DATE: 6/30/2023
CITY OF SOUTH GATE
INVESTMENT REPORT
JUNE 30, 2023
liNVESTMENT AGENC-Y . I CLISIP# I 'FDIC# I'RAaoTl'NoGl"D':T':"I "D'A"T'E"iMo:T'u:'lTfol PuRcCoHs:SE II MARKET VALUE l"G"A"i'N'/L'0"'S:'_'l ' AIN%C='RU=Es'T I "'RA"T'E"" I CAT"E'G'ORYIIll,T::::;P;,f:71 BROKERED, CERTTFICATES OF DEPOSIT:
Brunswick Bank Tr Manalapan NJ
Luana Savings Bank
Nicolet National Bank
Mernck Bank
Communitybank Tex N A Beaumont
Magnolia Bank Inc/Mag KY
CF Bank
First Bank Hamilton NJ
First Foundation Bank Irvine CA
Commerical Bank Nelson Neb
First Source Bank
Commonwealth Business Bk Los
First National Bank of America
Community First Bank
Centerstate Bank
Thomaston Svgs Bk Ct
Pacific Enterprise Bk Ca
Firsj State Bank
Third Fed Svgs Ln Assn of
NewYark Community Bank Westbury
First State Bank of Dequeen
East Boston Savings Bank Boston MA
American Eagle Bank
First Bank of Puerfo Rico
People's Bank
Morgan Stanley PVT
Enerbank
McHenry State Bank
Abacus Federal Savings
Bank of Old Monroe
Spring Bank
Medallion Bank
Bankwest
Commercial Savings Bank
Enterprise Bank
Lakeside Bank
Banker's Bank of the West
Celtic Bank
Continental Bank
First Service Bank
Morgan Stanley
Baycoast Bk Swansea Mass
Tolleson Private Bank Dallas Tex
Bell Bank COrP.
Chambers Bank
117034AB4
549104JP3
654062JH2
59013KCZ7
204161BP7
559582ASO
15721 UDCO
319137AW5
32026uWG7
20146AAT7
33646CLV4
2027506Q3
321 10YNV3
20370AAE7
15201QCN5
88457PAM9
694231AG6
33648PBM4
88413QCN6
e<g<aupz
336460DA5
27113PDMO
02554BDC2
33767GAG3
710665FD7
61760AY60
29278TLK4
5811 7WAHO
00257TBH8
064236BG6
849430BAO
58404DFJ5
06652CHBO
202291AF7
29367RLA2
51210SQV2
06610TEE1
i5il8RSC2
2 ffl63JY7
33640VDA3
61690ULF5
072727AZ3
889538Au8
0781 5AAZO
1 57767 ABO
3211 7WAN2
366526AX9
44042TBX1
538036JV7
74160NHC7
46256YBF5
02589A'l51
300185JF3
ozsigryg
1 52577A15
FNB of Albany
Garret State Bank
Horizon Bank
Live Oak Banking Co.
Prime Alliance Bank
lowa State Bank
American Expr Nat Bank
Evergreen Bank Group
American Commerce Bank
Central Bank Little Rock AK
20220
253
57038
34519
3363
8120
28263
58481
58647
12246
9087
57873
17438
5197
33555
18258
58415
2301
30012
16022
21805
33510
57359
30387
16265
34221
57293
30864
32257
1655
58668
57449
4009
231
34786
1 9573
23210
57056
57571
18519
32992
goigs
57522
19581
5615
3067
8074
14327
58665
szgzo
15947
27471
35230
57686
1756
7/31/2020
9/18/2019
3/27/2020
9/30/2019
4/24/2020
12/23/2020
9/11/2019
1 /28/2021
2/5/2021
8/7/2020
rr;ieir;io:ii
2/28/2020
3/27/2020
3/30/2020
04103120
04/09/20
04/1 5/20
05 /21/20
06 /03/21
8/20/2020
8/1 2/2020
8/24/2020
grarpoig
3/1 0/2020
9/1 3/2019
3/1 3/2020
9/1 8/2019
9/3/2019
911 9/2019
9/23/2019
9/27/2019
9/27/2019
9/27/2019
9/27/2019
9/30/2019
9/30/201g
9/30/2019
9/30/201g
i orar:oi g
1/16/2020
2/26/2021
2/27/2020
2/28j2020
2/28/2020
2/28/2020
2/28/2020
2/28/2020
2/28/2020
3/5/2020
srimozo
3/26/2020
3/27/2020
3/27/2020
7/31/2023
9/1 8/2023
9/27/2023
gi:atzoza
10/24/2023
12/22/2023
1/1 1/2024
1/29/2024
2/5/2024
2/7/2024
2/1 2/2024
2/26/2024
2/28/2024
3/27/2024
4/1/2024
4/3/2024
4/9/2024
4/16/2024
5/21/2024
6/3/2024
7/22/2024
8/1 2/2024
8/26/2024
9/6/2024
9/1 0/2024
9/1 2/2024
9/1 3/2024
9/1 3/2024
9/1 8/2024
9/18/2024
grigno:p
9/23/2024
9/27/2024
9/27/2024
9/27/2024
9/27/2024
9/30/2024
g/30/2024
9/30/2024
g/30/2024
10/3/2024
1/24/2025
2/26/2025
2/27/2025
2/28/2025
2/28/2025
2/28/2025
2/28/2025
2/28/2025
2/28/2025
3/5/2025
3/17/2025
3/26/2025
3/27/2025
3/27/2025
249,000.(X)
247,000.00
249,000.00
249,000.00
249,000.00
249.000.00
z<g.ooo.oo
:<g,ooo.oo
z+g,ooo.oo
z<g,ooa.oo
248,000.00
24(1,000.00
249,00(1.00
249,000.00
248,000.00
248,000.OC1
249,000.OC1
249,000.00
249,000.00
249,000.00
249,000.00
z<g,ooo.oo
249,000.00
249,000.00
:i<g,ooo.oo
247,OC10.00
249,000.OC1
249,000.00
249,000.OC1
249,000.00
249,000.00
249,000.00
249,000.00
247,000.00
247,000.00
249,000.00
z<g,ooo.oo
24(1,000.00
249,000.00
ztg,ooo.oo
247,000.00
247,000.00
z<g,ooo.oo
z<g,ooo.oo
z<g,oao.oo
z<g,ooo.oo
:z<g,ooo.oo
;i<g,ooo.oo
z<g,ooo.oo
249,000.00
248,000.00
248,000.00
249,000.00
:i<g,ooo.oo
249,000.00
247,941.75
244,984.48
246,405.42
246,749.04
245,800.35
243,08127
244,308.84
241 ,729.20
241 ,564.86
241 ,567.35
242,189.36
240,703.32
242,892.03
240,870.15
239,977.20
240,098.72
241,139.07
240,830.31
238,900.56
237,603.27
235,862.76
235,322.43
234,7 47.24
238,833.33
237,593.31
236,838.42
238,52"l.55
237,374.19
237,976.77
237,976.77
237,807.45
238,300.47
237,762.63
236,065.31
236,211.04
238,06143
237,991.71
237,690.42
235,260.18
237,842.31
236,522.26
233,276.68
228,776.22
233,865.78
233,644.17
233,840.88
233,644.17
233,644.17
234,236.79
233,447.46
232,452.88
229,757.1 ;i
230,710.95
230,476.89
230,683.56
(1 ,058.25)
(2,015.52)
(2,594.58)
(2,250.96)
(3, 1 gg.65)
(5,918.73)
(4,691.16)
(7,270.80)
(7,435.14)
(7,432.65)
(5,81 0.64)
(8,296.68)
(6, 107.97)
(8, 129.85)
(8,022.80)
(z,got .;is)
(7,860.93)
(8,169.69)
(T0,099.44)
(11 ,396.73)
(13, 137.24)
13 ,677.57)
14 ,252.76)
10,166.67)
z i ,<oa.sg)
10161 .58)
1 0,470.45'l
11,625.81)
11 ,023.23)
11 ,023.23)
i i,ig;i.ss)
i o,sgg.ss)
11 ,237.37)
10,934.69)
10,788.96)
10 ,938.57)
11 ,008.29)
11 ,309.58)
13,739.82)
ii,isz.sg)
1 0,477.7 4)
13,723.32)
(20,223.78)
15134.22)
15,355.83)
15,159.12)
15,355.83)
15,355.83)
14 ,763.21)
15 ,552.54)
1 5,547.1 2)
18,242.88)
18,28"l.05)
18,523.11)
18,316.44)
1.71 1 ,136.88
25.92 11.26
57.30 13.64
231.95
5.46 igg.zo
z<s.sg
1 ,141.48
5.12 31.72
;ia.ig
600.30
634.05
180.10
117.68
209.77
66.85 26.26
331.89
16.71 324.04
214.8'l
1427.19
227.17
178.05
150.76
150.76
135.07
ioo.gs
46.39 1,136.88
1,169.36
49.12 12.28
11.60 6.14
11 .g4
1.174.43
i ,817.65
10.23 43.66
31. 72
32. 75
31.72 31.72
347.g2
30.70 1 ,202.63
648.20
34.11 ;is.gz
27.29 0. 25%
1. 61%
0.96%
166%
122%
0. 26%
1. 73%
0.21%
0.21%
0. 26%
1. 54%
0.15%
1. 59%
0.88%
0.98%
LO8%
L24%
11 9%
0.78%
0.37%
0.37%
0.37%
0.37%
198%
157%
198%
1.93%
152%
178%
178%
173%
1 .93%
178%
183%
L88%
188%
188%
1.78%
0.95%
t83%
2.04%
180%
0.33%
.70%
.65%
.70%
.65%
.65%
.8 j %
.60%
.60%
0.97%
108%
103%
1.08%
Low
Low
Low
LOW
Low
Low
Low
Low
Low
Low
Low
LCIW
Low
Low
Low
Low
Low
Low
LCIW
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Law
Low
Low
LOW
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
LOW
Low
Low
Low
Low
Low
Low
Monthly
Semi-Annual
%omhly
MonlhlY
MonthlV
Monthly
Monthly
Monthly
Semi-Annual
Semi-Annual
Semi-Annual
Monthly
Monthly
MonthlV
Semi-Annual
Semi-Annual
Monthly
Monthly
Semi-Annual
Semi-Annual
Monthly
Semi-Annual
Monthly
MonthlV
Monthly
Semi-Annual
Momhly
MomhlV
MonthlV
Monthly
Monthly
MonthlY
Monthly
Semi-Annual
Semi-Annual
MonthlV
Monthly
MOnthly
Monthly
Monthly
Semi-Annual
Semi-Annual
MonthlV
Monthly
Monthly
Momhly
Monthly
MonthlV
Monthly
Monthly
Semi-Annual
Semi-Annual
Monthly
Monthly
Monthly
120
QUARTER ENDING DATE: 6/30/2023
CITY OF SOUTH GATE
INVESTMENT REPORT
JUNE 30, 2023
INVESTMENT AGENCY - I =CuSIP # -l FDIC-# I RAB'TNINDal SEno'AEiME_ENTl 'D'A"T"E'-I MoA'T'uaRl'TYo I PuRcCoHsA'TSE ' I
1, H;7 i%:"alNA,.LoZEtE.Di AINaTCeR:EEs'T- I ""RAa'T:'I(.AT"E"G'ORYIJN:=WoSTP_YMT BROKERED, CER'nFICATES OF DEPOSIT:
ForLuneBank 34969RCT3
Savoy Bank Resource 80534VADO
Home Loan Inv Bank 4371gLAC9
Banker's Bank Oklahoma City 06610QEE7
Pine Island Bank 722616ARO
Providence Bank, Rocky Mt 743738CG9
Encore Bk Little Rock Ark 29260MBF1
Summit ST Bk Santa Rosa Ca 866264DP6
MinnewestBank 60425SJC4
Malaga Bank Palos Vendes Est C 56102AALO
Flagstar Bank FSB Troy Mich 33847E3W5
Balboa Thrift & Loan Assoc Chula 05765LBA4
jst Financial Bank USA 32022RNTO
Northeast Community Bank White 664122AF5
Bank Kremlin Oklahoma 063046AN6
Bank3Tennessee 06653tAP5
Crown Bank Na Ocean City 228212AQ9
Jonesboro State Bank 48040PJT3
Bank Hapoalim B M NewYotk 0625'lA2Q2
BMO Haris Bk National Assn 05600XBQ2
JP Morgan Chase Bk NA 48128uLlZO
Grand Bank Tulsa Okla 38522ABR6
Poppy Bank Santa Rosa CA 733'l9FAZ2
Capiital One Bank USA Nat'l Assn 14042TEH6
Capital One Nat'l Assn McLean 14042RQN4
Toyota Finl Svgs Bk Hend Nv 89235MMH1
TOTAL
58107
58641
27417
26677
12193
58239
34562
32203
16958
32282
32541
26704
1673
29147
11526
15205
34259
9325
33686
16571
628
22065
57903
33954
4297
57542
TOTAL CITY INVESTMENTS lunder u.s. Bank Safekeepinq) 3/27/2020
3/27/202C1
3/28/2020
3/31/2020
araii:oio
3/31 /2020
5/1 5/2020
5/1 5/2020
8/1 9/2020
8/26/2020
7/22/2020
7/31/202C+
8/1 g/2020
8/20/2020
8/26/2020
8/28/2020
9/4/2C120
i:ri 1/2020
12/14/2020
12/1 8/2020
12/29/2020
1/29/2021
wi 9/2021
12/8/2021
12/8/2021
12/9/2021
3/27/2025
3/27/2025
3/28/2025
3/31/2025
3/31/2025
3/30/2025
5/1 5/2025
5/1 5/2025
sri 9/2025
6/26/2025
7/22/2025
7/31/2025
8/1 9/2025
8/20/2025
8/26/2025
8/28/2025
9/4/2025
12/1 1/2025
12/15/2025
12/1 8/2025
12/29/2025
1/29/2026
2/1 9/2026
1 2/8/2026
12/8/2026
1 2/9/2026
636
636
637
640
640
639
685
685
689
727
753
762
781
782
788
790
797
895
899
902
gi:i
944
gtis
1257
1257
i258
249,000.00
z<g,ooo.oo
249,000.00
249,000.00
249,000.00
z<g,oao.oo
249,000.OC1
248,000.OC1
;i<g,ooo.oo
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
;<g,ooo.oo
248,000.00
248.OC10.0(1
248,OC10.OC1
20,148,000.00
231,096.90
230,270.22
230,656.17
230,574.00
230,57 4.00
;izg,gst.so
228,499.83
227,929.36
226,383.33
225,011.34
225,892.80
224,159.76
224,104.98
224,072.61
223,639.35
223,577.10
223,395.33
221,602.53
221,114.49
220,885.41
220,711.11
218,995.50
218,432.76
216,268.40
216,268.40
216,246.08
18,912,677.5i
(17,903.10)
(1 8.72"l.78)
(18,343.83)
(18,426.00)
(18,426.00)
(19,048.50)
(20,500.17)
(20,070.64)
(22,616.67)
(23,988.66)
(23107.20)
(24,840.24)
(24,895.02)
(24,927.39)
(25,360.65)
(25,422.90)
(25,604.67)
(;z,agz.<z)
(27,885.51 )
(28,114.59)
(28,288.89)
(30,004.50)
(30,567.24)
(31 ,731 .60)
(31 ,731 .60)
(31 ,753.92)
11,235,322.49)
30.02 24.56
197.84
6.82 6.82
5.80 87.32
271 .44
28.65 10.23
654.90
2.39 36.84
33.77 13.64
8.19 73.68
81.86 57.99
44.34 6.82
5.46 32.75
i95.34
195.34
186.85
18,457.84
1.j8%
0.97%
108'/o
1.08%
108%
0.92%
0.87%
0.92%
0.38%
0.33%
0.66%
0.39%
0.50%
0.50%
0.44%
0.44%
0.45%
0.67%
0.56%
0.56%
0.56%
0.45%
0.46%
143%
1.43%
143%
Low
Low
Low
Law
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
MOnthly
Monthly
Monthly
MonthlY
Monthly
Monthly
Monthly
Semi-Annual
Monthfy
Monthly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Semi-Annual
Quarterly
Semi-Annual
MonthlV
Monthly
Monthly
Monthly
Monthly
MONEY MARKET/OVERNIGHT SWEEP ACCOuNTS:
u.s. Bank - First American Treasuiy Obligation
u.s. Treasury Bond
TOTAL
LAIF INVESTMENTS:
General Fund Pooled Accounts
Housing Authority
TOTAL
6/30/2023 7/1/2023
6/30/2023 7/1/2023
6j30/2023 7/i/2023
6/3(V2023 7/1/2023
6.178,128.89
960,130.00
7,138,258.89
7CI,863,034.84
294,337.44
71,157,372.28
6.178.128.89
880,220.00
7,058,348.89
69 ,787,936.26
289,871.90
70 ,077,808.16
TOT AL INVESTMENTS 140,567,997.26
145,607,020.89
TOTAL UNREALIZa) GAIN/(LOSS)
TOTAL ACCRUED INTEREST
Note (1 ) - The accnied interest is the City's estimate of interest based on the rate and ending balance. The actual amounts are difTerent.
0.00 (rg,gi o.oo)
(79,910.00)
(1 ,075,098.58)
(4,465.54)
(1,079,564.12)
(5,039,023.63)
23,056.18 4.58%
0.00 0.OO%
23,058.18
523,200.01
2,310.96
525,510.97
731,710.16
3. j 5%
3. 1 5%
Monthly
Monthly
Quarterly
Quarterly
121
Attachment B
SCHEDULE OF CASH BALANCES
June 30, 2023
Fund #
100
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
230
231
232
233
235
236
237
238
240
241
242
243
245
246
251
252
261
262
263
264
265
266
267
268
271
311
321
322
411
412
413
511
521
522
523
524
611
711
901
903
Fund Name
General Fund
Traffic Safety
Gas Tax
TDA Bikeway
Street Sweeping
Road Repair and Accountability Act
CASp Certification and Training
Measure W Stormwater
Used Oil Recycling Program
Beverage Container Recycling Grant
Road Mitigation Program
Prop A Transit
Prop C Transit
SCAQMD
Measure R Transit
Measure M
State COPS Grant
Law Enforcement Grants
Homeland Secunty Grant
State Community & Corrections Grant
Asset Fofeiture
OTS Grant
JAG/Edward Byrne Memorial Grant
Homeless Outreach Services Team (HOST
Housing Authonty - Development Projects
Housing Authority
Home Program
CDBG
ARRA
Emergency Housing Voucher (EHV)
Street Lighting & Landscaping
Tweedy P & BIA
Federal & State Grants
UDAG
Public Access Corp.
West Santa Ana Branch TOD SIP
Permanent Local Housing Grant
SB2 Grant
LEAP Grant
Amertcan Rescue Plan Act (ARPA)
Park Enhancement
Capital Improvements
Successor Agency to the CDC
Low/Mod Income Housing
Water
Sewer
Refuse Collection
Insurance
Fleet Management
Information Systems
Capital Asset & Equipment Replacement
Building & Infrastructure Maintenance
Successor Agency - Debt Service & ROPS
Trust and Agency
Inventory Clearing
Payroll Clearing
Total All Funds
Llnrestricted
Balance
$ 35,250,337.44
420,171 .75
1 ,364,095.57
9,112,477.82
850,338.32
5,008,516.87
191 ,327.67
(188,209.48)
2.152,085.62
$ 54,161,l4t58
Restricted
Balance
31,151.29
2,087,385.56
380.597.40
5.360,220.45
91,484.71
1 .36ei,688.08
4,106.58
43,983.34
2 .7 45,800.27
5. 699,903.05
6. 237,260.44
381 ,007.60
4.948,065.17
2.878,628.59
116,501.11
411 ,226.51
(15,045.49)
51,954.12
2.160,531.43
(27,666.91)
35,012.36
7,910.84
(147,105.54)
(221 ,242.38)
761 ,246.12
(31 ,84!5.44}
(2, 102,486.27)
41 051 .87
(11 ,494,532.18)
72, 108.92
16,657.94
(16,451 .75)
(147,540.09)
(94,533.88)
21,60 4,37 4.72
8.359.883.71
(188,638.11)
48,379,240.26
I .849.899.69
I ,303,944.02
2.224,608.50
918.066.85
Total
$ 35,250,337.44
31 ,151 .29
2.087,385.56
380,597.40
5,360,220.45
91 ,484.71
1 ,366,688.08
4,106.58
43,983.34
2 ,7 45,800.27
5 ,699,903.05
6 ,237,260.44
381 ,007.60
4,948,065.17
2,878,628.59
116,501.11
411 ,226.51
(15,045.49)
51 954.12
2 ,160,531 .43
(27,666.91 )
3 5,012.36
7,910.84
(147,105.54)
(221 ,242.38)
761,246.12
(31 ,845.44)
(2,102,486.27)
41 ,051 .87
(11 ,49 4,532.18)
420171.75
72,108.92
16,657.94
(16,451 .75)
(147,540.09)
(94,533.88)
21,604,374.72
1 ,364,095.57
8.359,883.71
(188,638. 11 )
48,379,240.26
1 ,849,899.69
1 ,303,944.02
9,112,477.82
2,224,608.50
850,338.32
5,008,516.87
191 ,327.67
918,066.85
(188,209.48)
2,152,085.62
$106,083,413.46 i=l60,244,555.04
Invested Amount
Llninvested Cash
Total Cash
$145,607,020.89
$14,637,534.15
!5160,244,555.04
122
Item No. 10
CITYMAf4AOER'SDFFfOE
O(,T 03 2023
91:30 r I)/L CITY COUNCIL
City Clerk:
For the Regtdar Meeting qf October 10, 2023
Originating Department: Office of the City Clerk
Yodit Glaze Chris J ers
SUBJECT: APP VAL OF CITY COUNCIL MEETING MINUTES PURPOSE: To historically preserve the events of the City Council Meetings.
RECOMMENDED ACTION: The City Council will consider approving:
a. TheRegularandSpecialCityCouncilMeetingminutesofAugust22,2023; b. The Regular and Special City Council Meeting minutes of September 12, 2023; and c. The Special City Council Meeting minutes of September 16, 2023.
FISCAL IMPACT: None.
ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office witMn 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.
BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.
ATTACHMENTS: City Council Minutes
1 123
CITY OF SOUTH GATE
SPECIAL CITY COUNCIL MEETING
MINUTES
TUESDAY, AUGUST 22, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Special City Council Meeting to order at 5:23 p.m.
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas ABSENT/EXCUSED Council Member Joshua Barron
1 CERTIFICATES The City Council issued Certificates of Appreciations to the participants in the Lily Lau Kung Fu Academy for winning the medals of Long Weapon- Gold, Double Weapon-Bronz, and Sparring-Bronze at the International Tournament in San Francisco.
PERSONNEL RECRUITMENT
& SELECTION The City Council received and filed the list of new and promoted full-time employees hired or promoted during July 2023.
CLOSED SESSION The Council Members recessed into Closed Session at 6:01 p.m. and reconvened at 6:47 p.m. with four (4) Members of Council present. City Attorney Salinas reported the following:
1. CONFERENCE WITH LEGAL COUNSEL - PENDING
LITIGATION
Pursuant to Government Code Section 54956.9(a), 54954.9(b)(3)(C) a. Daniel Garcia v. City of South Gate, et al.
b. Layton Kling v. City of South Gate
Item 1(a) is a claim brought by an individual riding a motor scooter on a city sidewalk. The City Attorney gave a presentation and upon completion of that presentation, there was a motion made by Mayor Avalos and seconded by Council Member Davila authorizing the City Attorney to defend that action.
Item l(b) is an action reported in the past in a public session. There was a recent settlement conference. The settlement conference did not result in a 2 124
SPECIAL CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 settlement of that matter. There was a report given about the details in closed session and upon completion of that report, there was no action taken by the City Council.
2. CONSIDERTHEEVALUATIONOFPERFORMANCEOFA
PUBLIC EMPLOYEE
Pursuant to Governrnent Code Section 54957(b)(1)
a. City Manager
On item 2(a), the City Manager made a presentation and upon completion of that presentation there was no report given.
ADJOURNMENT Council Member Davia adjouri'ied the meeting at 6:55 p.m. and seconded by Vice Mayor Hurtado.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk
125
CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, AUGUST 22, 2023
CALL TO ORDER Maria del PilarAvalos, Mayor called a Regular City Council Meeting to order to 6:55 p.m.
INVOCATION Ernesto Trejo, South Gate Church of Christ
PLEDGE OF
ALLEGIANCE Yodit Glaze, City Clerk
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas ABSENT /EXCUSED Council Member Joshua Barron
1 COMMUNITY DEV/
HOUSING Following the conclusion of the Public Hearing, the City Council approved items A, B, C and D by motion of Council Member Davila and seconded by Council Member Rios.
ROLL CALL: Council Member Davila, yes; Council Member Rios, yes; Mayor Avalos, yes; Vice Mayor Hurtado, recused; Council Member Barron, absent.
a. Resolution No. 2023-53-CC entitled Resolution of the City Council of the City of South Gate, California, approving Substantial Amendment No. 6 to the Fiscal Year 2019-2020 Annual Action Plan allocating Community Development Block Grant Coronavirus ("CDBG-CV3") funds to provide additional COVID-19 related programs and services in accordance with the U.S. Department of Housing and Urban Development regulations (Exhibit A);
b. Resolution No. 2023-54-CC entitled Resolution of the City Council of the City of South Gate, California, approving Substantial Amendment No. 2 to the Fiscal Year 2022-2023 Annual Action Plan allocating Community Development Block Grant ("CDBG") funds to the South Gate Park Fence Project (Exhibit B);
C. Authorized the City Manager or the Community Development Director to enter into agreements with eligible subrecipients and 4 126
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 l
COMMUNITY DEV/
HOUSING CONT'D purchase supplies, programs, and equipment as noted in the FY 2019-2020 Aru'iual Action Plan; and
d. Authorized the City Manager or the Community Development Director to enter into agreements with eligible subrecipients and purchase supplies, programs, and equipment as noted in the FY 2022-2023 Annual Action Plan.
Carol Averall, Housing Manager, went into detail about the CDBF-CV changes and the total fiinds to be re-programmed.
Aria Ramirez, Soutliern California Rehabilitation Services, extended gratitude for the city council's continue support.
Resident Mario Dominguez expressed frustration on the sound issues. He also requested that funds for homeless people should be increased to provide shelter.
Resident Thomas Buckley addressed concerns of traffic lights being held by buckets and how funds should be used to repair roads and lights.
Cyndi Esquivel asked if there could be roof repair and use of some allocated funds for other repairs as well.
Ms. Averall provided more information on the Home Modification program.
Meredith Elguira, Director of Community Development, provided details on the process of fund allocation and what happens if those funds are not used.
COMMENTS FROM THE
AUDIENCE (NON-AGENDA
ITEMS) Daughter of Sandra Beltran, Resident at 3062 Ardmore Ave, voiced issues happening in their property of apartment buildings and asked for an extension in paying a utility bill as the balance is very high.
A Vietnam Veteran presented a purple heart frame and asked if it could be presented in the city. He also spoke about an issue that happened at Hollydale Park where children were exercising their first amendment freedom of playing and South Gate PD escorted them out of the park.
Bill Wallace, 8823 Beaudine Ave, spoke about a petition on a death tax.
Elaine Julian, resident at Thunderbird Villa, voiced concerns about inflation and the rising costs of food in supermarkets.
127
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023
COMMENTS FROM THE
AUDIENCE (NON-AGENDA
ITEMS) CONT'D Benito De Los Santos, 2548 Southern Ave, expressed concerns over security and safety. He also voiced how the streets need major repairs.
A resident spoke about an incident where he was playing soccer among children and adults. He was told they needed a pernnit in order to play.
Resident Bernie Pineda voiced concerns about the Garfield beautification project and not being able to make a left turn out of his street. He also spoke about the lack of South Gate PD near Los Padrinos Juvenile Center and his concerns for safety.
Resident Mario Dominguez spoke about the minutes and the record. He requested that the minutes be taken out of tlie agenda.
Resident Thomas Buckley, spoke on behalf of a resident asking what the sequence of tree trimming is. He also spoke about the decrease of Senior help provided and the need for city council minutes.
Resident Cyndi Esquivel asked about when the repairs for streets on Tweedy would start. She also had questions about funds needed for Boy Scouts Huts.
Resident Andrea Paulino, Hollydale, spoke about credible sources where residents can go debunk certain accusations and or facts about the city posted on social media.
Mayor Avalos recognized the purple heart frame and the petition for the death tax. She also addressed the help that can be provided for the high utility bill for a resident.
Steve Costley, Interim Director of Parks & Recreation, described the permits needed for Hollydale Park and the games taking place. He also addressed that some parts of Hollydale are "no ball" play.
Vice Mayor Hurtado added that it is also a matter of safety for the children practicing during those set times.
Vice Mayor Avalos addressed the help for Seniors being needed and wanted to reach out to give the application for the Food Insecurity program.
Arturo Cervantes, Director of Public Works, spoke on the Garfield beautification project and announced the date for tlie discussion of that meeting.
128
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023
COMMENTS FROM THE
AUDIENCE (NON-AGENDA
ITEMS) CONT'D Darren Arakawa, Chief of Police, spoke on the safety precautions in neighborhoods and the Los Padrinos incident.
Raul F. Salinas, City Attomey, explained the role of the minutes and why it is a crucial record.
Chris Jeffers, City Manager, was not able to provide a specific date for when the Tweedy Mile repairs would take place.
Mr. Cervantes explained the outreach that would have to take place to begin construction. There is no set date, but it is projected to begin 2024.
Ms. Elguira explained that maintenance is not covered for the CDBG funding for roofing of the Boy Scouts.
Mr. Cervantes explained that there has been 'funding approved for the Boy Scouts Huts through Design.
Mr. Cervantes addressed the actions of Public Works in aiding to repair parts of the city streets.
Yodit Glaze, City Clerk, recognized the work of the City Clerk's team and how there have been no changes in the process of producing the minutes.
Jose De La Paz, City Treasurer, explained his conversation with Mr.
Dominguez and future ways that city council meetings can be transcribed gnd recorded.
REPORTS AND COMMENTS
FROM CITY oppici,ys Steve Costley, Interim Director of Parks & Recreation announced the drive-thru food distribution at South Gate Park.
Meredith Elguira, Director of Community Development reminded all about the food insecurity program and the home renovation program.
Yodit Glaze, City Clerk described her experience at the City Clerk's Summit she attended.
Wendy O'Kelly, Deputy Director of Finance, expressed gratitude for the Department of Finance being awarded the Certificate of Achievement for Excellence in Financial Recording.
Jon Hamilton, Director of Human Resources, went over open positions available to apply.
129
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 REPORTS AND COMMF.NTS
FROM CITY OFFICIALS
CONT'D Darren Arakawa, Chief of Police, recognized Sergeant Carlos Corella for graduating from supervisory leadership institute. He also invited everyone to attend the Ceremony to recognize recently promoted individuals of the Police Department. He also commented on the Pink Patch Dodger game and proposed to do a proclamation for the childhood cancer awareness month in September in honor of Lily Rose.
Mayor Avalos supported the proclamation and said it would be an honor to give Lily that recognition for her fight against cancer.
Chris Jeffers, City Manager recognized that tonight was Chief Arakawa's Birthday. He also wanted to commend all departments who had a role in making sure the city was prepared for the tropical storm.
Raul F. Salinas, City Attorney, had nothing to report.
Jose De La Paz, City Treasurer, also echoed Mr. Jeffers' comments on the efforts of the departments during the tropical storm. He stated residents have reached out over concerns of healthy trees being removed from their properties and wanted to ask if there could be a second opinion on cutting down certain trees.
Council Member Davila shared that Metro is asking for ideas in naming the West Santa Ana Branch and also her experience at the Northgate backpack giveaway. She also extended gratitude for the support and love she received when her mother passed last month.
Council Member Rios acknowledged the Finance Department in their award and congratulated them. He also commended the city for their efforts in the tropical storm and the Police Department in not using lethal force in an incident that happened. He also voiced that tree cutting seems a bit aggressive and supports getting a second opinion.
Vice Mayor Hurtado expressed words of kindness to Council Member Davila. He also voiced concerns about tree trimming not being done properly and can damage the health of the tree. He followed with the impact of streetlights going down resulting in an increase in accidents. He is requesting for an increase of patrolling and issuing citations for the safety of others. He also commended departments for the tropical storm and requested an explanation as to why there was so much flooding in front of South Gate High School.
Mr. Jeffers explained that this was phase 2 of the Firestone improvement project and there was no way they could have predicted there would be a storm during this time so that resulted in unexpected flooding.
130
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 REPORTS AND COMMF.NTS
FROM CITY OFFICIALS
CONT'D Vice Mayor Hurtado responded with how people tend to spread misinformation and brought up an idea of exploring resources to help people get tlie correct information.
Mayor Avalos extended condolences to Council Member Davila. She attended the Backpack giveaway and the Pink Patch Dodger Game and described her experience. She commended the Finance Department for their award. She described a dinner with Mayor Karen Bass and the topic of discussion was the homeless issue and how they can work together to address tl'ie issue.
CONSENT CALENDAR Agenda Items 3, 4, 5, 6, 7, 8 and 9 were approved by motion of Council Member Rios and seconded by Council Member Davila. Item 2 was pulled for separate discussion after consideration of the warrants.
ROLL CALL: Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes; Council Member Barron, absent.
3 PERSONNEL - MOU BETW
CITY&EMPLEEGROUPS TheCityCouncilapproveditemsA&BduringConsentCalendar:
a. Adopting Resolution No. 2023-56-CC entitled Resolution of the City Council of the City of South Gate, California, approving the comprehensive successor Memorandum of Understanding (MOU) (Contract No. 2023-123-CC) between the City of South Gate and the South Gate Police Management Association (SGPMA) for the term of July 1, 2021, through June 30, 2025; and b. Authorized the Mayor to execute the comprehensive successor Memorandum of Understanding in a form acceptable to the City Attorney.
4 PERSONNEL RECRUITMENT
& SELECTION The City Council adopted Resolution No. 2023-57-CC entitled Resolution of the City Council of the City of South Gate, California, amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) creating the Deputy Director of Public Works - Field Operations position in the Public Works Department and authorizing the City Manager to eliminate the position of Field Operations Manager when it is vacated during Consent Calendar.
131
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 5 PERSONNEL RECRUITMENT
& SELECTION The City Council adopted Resolution No. 2023-58-CC entitled Resolution of the City Council of the City of South Gate, California, amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to update the job classification specification for the position of Public Works Senior Management Analyst in the Public Works Department during Consent Calendar.
6 PERSONNEL RECRUITMENT
& SELECTION The City Council adopted Resolution No. 2023-59-CC entitled Resolution of tlie City Council of the City of South Gate, California, amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by approving the update to the Senior Administrative Analyst (Police) classification specification during Consent Calendar.
LAW ENFORCEMENT The City Council approved items A, B & C during Consent Calendar:
a. Addendum No. 10 to Contract No. 3130 (Master Equity Lease Agreement) with Enterprise FM Trust for a Service Agreement with their service provider, Enterprise Fleet Management, Inc., to lease a 2023 Nissan Frontier for the Police Department for a term of 48 months in the total amount of $41,753;
b. Appropriated $3,945 from the unassigned balance of the Asset Forfeiture Fund to Account No. 235-570-21-6310 for the first annual lease payment; and
C. Authorized the Mayor to execute Addendum No. 10 in a form acceptable to the City Attorney.
PUBLIC ASSIST ANCE The City Council approved items A, B & C during Consent Calendar:
a. Master Agreement (Contract No. 2023-124-CC) with the Conservation Corp of Long Beach to provide youth employment job training, and environmental education through projects offered by the City;
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney; and
C. Authorized the City Manager to approve proposals for projects and services under the agreement for up to $300,000.
132
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 9 PARKS The City Council approved items A & B during Consent Calendar:
a. Agreement (Contract No. 2023-125-CC) with Z&K Consultants, Inc., to provide construction management and inspection services for the construction of the Circle Park Improvement, City Project No. 609-PRK, in an amount not to exceed $557,681; and b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attoniey.
RECESS Mayor Avalos announced that Corincil will take a 3-minute recess. 10 CITY COUNCIL The City Council approved an Administrative Policy that authorizes the City Manager to approve professional services agreements in excess of $50,000, in a form approved by the City Attorney for services in connection with analyzing and reviewing development applications, where such services will be solely funded by the applicant by motion of Council Member Davila and seconded by Council Member Rios.
ROLL CALL: Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes; Council Member Barron, absent.
11 WARRANTS The City Council approved the Warrants and Cancellations for August 22, 2023, by motion of MayorAvalos and seconded by Council Member Davila,
Total of Checks:
Voids:
Total Payroll Deductions:
Grand Total:
Cancellations: 102263,102413
$12,181,805.48
($ 1,215.76)
($ 533,627.30)
$11,646,962.42
ROLL CALL: Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes; Council Member Barron, absent.
EXCUSED FROM
ITEM 2 Council Member Hurtado left the meeting prior to the discussion of Item No. 2 and was recused from voting on this item. Council Member Hurtado departed the Council Chambers at 9:32 p.m.
133
REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 22, 2023 2 STREETS/SIDEWALKS/
LANDSCAPING The City Council made a finding and adopted Resolution No. 2023-55-CC entitled Resolution of the City Council of the City of South Gate, Stated of California, declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code by motion of Council Member Davila and seconded by Mayor Avalos.
ROLL CALL: Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, recused; Mayor Avalos, yes; Council Member Barron, absent.
ADJOURNMENT Council Member Davila adjourned the meeting in memory of all the lives lost in Hawaii due to the fires and lives lost during the tropical storm in California at 9:38 p.m. and seconded by MayorAvalos.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del PilarAvalos, Mayor Yodit Glaze, City Clerk
134
CITY OF SOUTH GATE
SPECIAL CITY COUNCIL MEETING
MINUTES
TUESDAY, SEPTEMBER 12, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Special City Council Meeting to order at 5:23 p.m.
ROLL CALL Sonia Guerrero, Recording Secretary
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Barron, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas
ABSENT/EXCUSED Yodit Glaze, City Clerk
PROCLAMATIONS The City Council issued a Proclamation declaring September 25 - 29, 2023, as National GEAR UP Week in the City of South Gate.
PROCLAMATIONS The City Council issued a Proclamation declaring September 2023 as Childhood CancerAwareness Month.
PROCL,=UMATIONS The City Council issued a Proclamation declaring September 2023 as National Suicide Prevention Awareness Month.
PROCLAMATIONS The City Council issued a Proclamation in Memoiy of former Mayor W.H. (Bill) De Witt.
CLOSED SESSION The Council Members recessed into Closed Session at 5:50 p.m. and reconvened at 6:35 p.m. with all Members of Council present. City Attorney Salinas reported the following:
1. CONFERENCE WITH LEGAL COUNSEL - PENDING
LITIGATION
Pursuant to Governrnent Code Section 54956.9(a),
54954.9(b)(3)(C)
a. Paula J. Elias v. City of South Gate
On item 1(a), the city considered a tort claim filed by Paula Elias against the City of South Gate. This is a claim arising from a motor vehicle accident involving one of the city's veliicles. Upon completion of the presentation by the City Attorney a motion was made by Mayor Avalos and seconded by Council Member Davila and on a vote of 5-0, the City Council moved to deny that claim. 13
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SPECIAL CITY COUNCIL MEETING MINUTES OF SEPTEMBER 12, 2023
2. CONSIDER THE EVALUATION OF PERFORMANCE OF A
PUBLIC EMPLOYEE
Pursuant to Governrnent Code Section 5495 7(b)( I ) a. City Manager
On item 2(a), the City Council considered the evaluation of performance of a public employee and upon completion of that there was no reportable action taken.
ADJOURNMENT Council Member Davia unanimorisly adjourned the meeting in memory of LilyRose Diaz (8-year-old resident tragically passing of neuroblastoma cancer) and long-time resident, business owner and South Gate Elected Official Bill De Witt at 6:38 p.m. and seconded by Council Member Barron.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk
136
CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, SEPTEMBER 12, 2023
CALL TO ORDER Maria del PilarAvalos, Mayor called a Regular City Council Meeting to order to 6:38 p.m.
INVOCATION Steve Costley, Director of Parks & Recreation
PLEDGE OF
ALLEGIANCE Jon Hamilton, Director of Human Resources ROLL CALL Sonia Guenero, Recording Secretary
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas
LATE Yodit Glaze, City Clerk arrived at 7:03 p.m. 1 COMMUNITY DEV/
HOUSING Following the conclusion of the Public Hearing, the City Council unanimously approved items A & B by motion of Council Member Rios and seconded by Council Member Davila.
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
a. Resolution No. 2023-60-CC entitled Resolution of the City Council of the City of South Gate, California, approving the Fiscal Year 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER); and
b. Authorized the City Manager, or designee, to submit to the U.S.
Department of Housing and Urban Development the City's FY 2022-2023 CAPER.
Meredith Elguira, the Director of Community Development, introduced Housing Manager Carol Averall.
Ms. Averell explains that the purpose of this report is to provide information on the closing of the fiscal year and an evaluation of the report. The report covers the accomplishments of the CDBG and home- funded projects for the year 2022-2023. This year, the city was able to 15 137
REGULAR CITY COUNCIL MEETING MINUTES OF SEPTEMBER 12, 2023 I
COMMUNITY DEV/
HOUSING CONT'D assist one business with commercial rehabilitation. While also assisting three hundred and fifty-three direct client services that included discrimination allegations and landlord/tenant counseling sessions were provided via the Fair Housing Foundation. Eleven thousand nine hundred fifty-six graffiti abatement assigm'nents were completed, and staff responded to two thousand one hundred and thirty-eight calls. She also wanted to mention that they were able to assist one hundred and fifty-six people via CDBG-CV funded public service activities for college internships through the CLLI, Family Violence Program, and Police Explore Program through the South Gate Police Department, Rental and Utility Assistance through HVC and assistive technology and minor home modifications were provided by the Southern California Resource Service for Independent Living. She lastly covered some recommendations, such as adopting a resolution to receive and approve the Program year 2022- 2023 CAPER and authorizing the City Manager to submit the CAPER to the U.S. Department of Housing and Urban Development (HUD).
Mayor Avalos asked if anyone in the audience and zoom wished to speak on this item.
Mario Dominquez first wanted to ask why there were so many zeros on the chart provided by Ms. Averell. He also expressed that the city should do a better job of notifying the public that the city has programs to assist the residents. He shared that he wanted to apply for a program for housing improvement program but was unable to due to the fact that the value of the property cannot surpass six hundred thousand.
Having no one else come forward, Mayor Avalos closed the audience portion.
Ms. Averell responds to Mr. Dominquez's concerns regarding the chart shared. She explains that no units were developed this year, so there was nothing to report in value.
Council Member Barron asked if Ms. Averell could go over what programs the city is developing to change the numbers hopefully reported.
Ms. Averell shared that the city is currently in the process of working on an affordable housing unit for sale for low-income families. They are also working with Habitats for Humanity. Two of those units are for rent, and twelve will be for sale.
Council Member Barron explained that he truly believes that the program will be able to assist community members with affordable housing and thanked Ms. Averell for the information provided in the presentation.
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REGULAR CITY COUNCIL MEETING MINUTES OF SEPTEMBER 12, 2023 l
COMMUNITY DEV/
HOUSING CONT'D Council Member Rios asked Ms. Averell if she could briefly discuss job opportunities and if anyone benefited from these programs.
Ms. Averell explained tliat the Helpline Youth Counseling received CDBG coronavirus funding to cover the rent for many of the families that were not able to afford it. They are also working with ARPA funds.
Council Member Rios asked if any funding occurred for job opportunities.
Ms. Elguria responded to Council Member Rios question and explained that no funding was provided for job training programs last year. However, funding was provided to an internship program. That is something that they are exploring next year.
MayorAvalos wanted to clarify Mr. Dominguez's coinment on the house renovation program that if your property exceeds the value of six hundred thousand, you do not qrialify. She asked if that applies to the land or the building itself. Many of our properties in the city fall into a category in which the property land exceeds the value, but the actual building is delipidated.
Ms. Averell explains that the program requires the property to be evaluated before a loan can be given. If we look at the property value that exceeds the value of six hundred thousand and the city grants a loan of fifty thousand, then the property will not qualify because it falls out of the threshold of six hundred and thirty thousand. She also explains that she spoke personally with Mr. Dominguez about a program for senior citizens in which they will be able to gain assistance on home improvements.
Mayor Avalos wanted to clarify that this is a separate program.
Ms. Averell responded yes.
COMMENTS FROM THE
AUD[ENCE (NON-AGENDA
ITEMS) Olivia Mora, 5246 Wood Ave, claims that her landlord authorized the city to inspect the property without the tenant knowing and then proceeded to give the tenant the eviction letter. The tenant claims the electrical panel went out, leaving her and her family without electricity. She claims to have called the police to assist. Edison responded that the electrical wiring was not correctly connected, resulting in a small fire on the property. She contacted the Community Development Department for assistance and said they informed her that electricity is a luxury and not a necessity. She asked the council for assistance.
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REGULAR CITY COUNCIL MEETING MINUTES OF SEPTEMBER 12, 2023
COMMENTS FROM THE
AUDIENCE (NON-AGENDA
ITEMS) CONT'D Bill Wallace, 8823 Beaudine Ave, noted the last time he attended a meeting for a Prop he advocated for. He noted that you could obtain more information online. He encouraged fellow residents to participate in the Proposition.
Nicolas Cortuva explained how he works for an organization for tenant rights. He noted the importance of having tenant protection. He also wanted to commend Ms. Mora for sharing her story.
Gabriel Guerrero speaks about tenant riglits and the injustices of rent prices. He asked the council to be compassionate and help those requesting rent assistance. He has lived in the city for years and noticed a drastic change. He lastly thanked the council for their help.
Miguel Molteo wanted to speak about tenant protection and healthy l'iousing. He is a fellow resident of the city, currently a tenant in the city.
He feels that code enforcement needs to assist tenants.
Maria Sandoval asked the council for assistance. She states that there is a parking issue. She told David Torres that the city would post no parking signs along the streets. Unfortunately, nothing has been done, and people continue to park there. She stresses that some vehicles have been parked there for the past four months. She would appreciate the council's help because these parked cars are bothersome.
Fellow resident Francisco explains that he has parking issues along his street. He spoke to the traffic bureau to address this issue. He also wants to discuss the traffic on Firestone Blvd and Imperial Hwy.
Fellow resident Jose wanted to echo similar concerns about parking on Southern. He states that more motorhomes are coming into the city far from his property.
Ashely Esquivel wanted to speak with the council regarding the increased monthly payment for the water. She would like to propose a solution for this water bill increase. She wants to la'iow the steps to help the residents during tis time.
Mario Dominguez wanted to clarify what makes winning a financial report so important. He also wanted to know which committees are involved.
Irma Lopez is from the city of Cudahy. However, she came to the meeting to express her concerns about the recent increase in the city. She asks the council to help her fellow citizens with some form of rental control.