SOUTH GATE CITY COUNCIL
SPECIAL MEETING AGENDA
Tuesday, November 14, 2023 at
5:15 p.m.
RECESSED FROM OCTOBER 24, 2023 TO NOVEMBER 14, 2023
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 827 3839 9719
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Call to Order/Roll Call
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz
COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
1 Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Open Session Agenda
1. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public
Facilities related to the Urban Orchard, City
Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a
Resolution
declaring an
emergency still exists and authorizing repair, replacement or
maintenance activities of
public facilities related to the Urban Orchard, City Project No. 539- PRK, without public
bidding, pursuant to the emergency contracting procedures of the South Gate Municipal
Code and the California Public Contract Code. (PW)
Documents:
Item 1 Report 11142023.pdf
2. Agreement with Granicus to install video and broadcast equipment and provide video production services
2 The City Council will consider: (ADMIN SVCS
)
a. Approving an
agreement
with Granicus to install video and broadcast equipment in the Council Chambers in City Hall and provide video production services for a three-year term;
b. Appropriating $57,400 in one-time costs from the ARPA Fund and $55,400 in on-going costs from the Public Access Fund; and
c. Authorizing the Mayor to execute the agreement in a form acceptable to the City Attorney.
Documents:
Item 2 Report 11142023.pdf
Special Meeting Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on November 8, 2023, at 12:55 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, 3 the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
4 elffMANAa!R'lOPPICE Item No. l
NOV 0 6 2023
p:ar-r-' City ofSouth Gate
CITY COUNCIL
AG-ENJDA IBTLL
For the Recessed Meeting of: October 24, 2023
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: At the Regular City Council Meeting of October 24, 2023, the City Council recessed the meeting to the next Regular City Council Meeting of November 14, 2023, and this item was continued for consideration to this date. To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below, inclusive of a $5,000,000 grant from Caltrans.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such a time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. 1 5
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code e) 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NRDevelopmentInc.,wasinformedthatContractNo.2021-66-CCwasterminatedby the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces are providing maintenance services of the site. The site has been secured with perimeter fencing and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was 2 6
completed. Preliminarily selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA"). Received a proposal from the contractor and have begun negotiations.
4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023. To date three months of monitoring have been completed per the Phase II Workplan.
5. Approved a :tunding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL, however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution.
7. Construction work has begun. Progress to date includes completing backfill of overflow structure at the south wetland, and substantially completing backfill of the reservoir and stockpile management. Construction work has begun adjacent to the Bandini Channel.
8. Methane gas monitoring has begun and four months of sampling have been completed.
The completed sampling results are scheduled to be submitted to the LEA in January 2024. There are 16 probes throughout the 7-acre site. One probe has detected traces of methane, however, the amount is below regulatory requirements BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health 3 7
Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroom/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000
Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 G- rant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPLPrivate Donations $90,000 Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 8
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, ST ATE OF CALIFORNIA, DECLARING AN EMERGENCY STILL
EXISTS AND AUTHORIZING REPAIR, REPLACEMENT OR
MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO
THE URBAN ORCHARD PROJECT WITHOUT PUBLIC BIDDING,
PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF
THE SOUTH GATE MUNICIPAL CODE AND THE CALIFORNIA
PUBLIC CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the irnrnediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
Page l of 3
s 9
WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal oftechnical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § l.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council a'fter the date of the original Resolution, dated February 6, 2023, until 'further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fi'tth's vote, that there is a need to continue the emergency action.
10 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code Ffi 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 14th day of November 2023.
CITY OF SOUTH GATE:
B)7:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By: [QJJ'
Raul F. Salinas, City Attorney
11 CITYMANAfllffflOFFlel Item No. 2
NOV 0 6 2023
CITY COUNCIL
AGENJDA IBI[LL
For tlie Recessed Meeting of: October 24, 2023
Originating Department: Administrative Services
ActingDepartmemDirector: % CityManager:
Wendy O Kelly hris Je,ffers
SUBJECT: AGREEMENT WITH GRANICUS TO INSTALL VIDEO EQUIPMENT IN
CITY COUNCIL CHAMBERS AND PROVIDE VIDEO PRODUCTION SERVICES PURPOSE: At tlie Regular City Council Meeting of October 24, 2023, the City Council recessed the meeting to tlie next Regular City Council Meeting of November 14, 2023, and this item was continued for consideration to tliis date. Tl'iis item was also contitued from the Council Meetings of September 26, 2023, and October 10, 2023. To approve an agreement with Granicus to add video capabilities to tlie Council Cliambers to allow for tlie live streaming and recording of City meetings.
RECOMMENDED ACTION: Tlie City Council will consider:
a. Approving an agreement witli Graiiicus to install video and broadcast equipment in tlie Corincil Cliambers in City Hall and provide video production services for a three-year term;
b. Appropriating $57,400 in one-time costs from the ARPA Fund and $55,400 in on-going costs from tl'ie Public Access Fund; and
c. Authorizing tl'ie Mayor to execute tlie agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: Funding for the one-time cost of $57,400 is eligible to come from tlie ARPA fund wliile on-going costs of $55,400 will be added to the Public Access Fund for the first year and increase by CPI each year thereafter..
ANALYSIS: At the City Corincil Meeting of April 25, 2023, tlie City Council discussed tlie concept of incorporating a video system into the City Coruicil meetings. At the conclusion of tliat discussion, tlie City Corincil gave direction to staff to furtlier investigate and bring back possible options for tlie City Corincil to consider.
At tlie City Council meeting of June 13, 2023, Staff came back with a presentation providing three options for tlie City Council to consider for incorporating video capabilities into City Council meetings. The first option was a single-camera system capturing a wide shot of the dais.
The second option was a multi-camera system tliat would be managed by City staff. And tlie 1 12
tliird option was to fdy outsource the operation and production of the camera system to a third- party operator. Staff also emphasized tlie need for the proposed camera system to be compatible with Granicus, the City's existing agenda and meeting management system.
At the conclusion of the meeting, tlie City Corincil directed staff to move forward witli Option 3 and solicit a final proposal from Granicus. Tliis option provides tlie City witli a turn-key solution by Granicus installing all the camera equipment, managing the meetings remotely with a live operator, providing 24/7 tecli suppoit, and incotaporating indexing and timestamping into cormcil agendas. The camera system comes with (4) PTZ cameras tliat will be used to cover the dais, public podirim, aiid both sides of the Coruicil Chambers to inctude tlie Department Head seating areas. The video could be livestreamed to tlie City's website, PEG access channels, and social media platforms. Zoom will still be rised to allow tlie public to provide public comments and the City Clerk will continue to manage this process during City Council meetings.
There is a one-time cost of $57,400 for tlie camera eqriipment and installation. On-going costs total $55,400 per year and increase by CPI each year tliereafter. Tlie on-going costs are based on l'iaving 75 n'ieetings per year. Additional meetings can be added on an as-needed basis if we exceed 75 meetings within the year.
ATTACHMENT: Proposed Agreement
2 13
DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-19686751F82D
GGRANICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
South Gate CA
Granicus Proposal for South Gate CA
ORDER DETAILS
Prepared By:
Phone:
Email:
Order #:
Prepared On:
Expires On:
Chloe Scheer
[email protected]
Q-28852'l
26 Sep 2023
30 Sep 2023
ORDER TERMS
Cunency:
Payment Terms:
Period of Performance:
USD
Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
The term of the Agreement will commence on the date this document is signed and will continue for 36 months.
Order # : Q-28852 1
Prepared: 26 Sep 2023
DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-19686751F82D GGRANicus Order Form
South Gate CA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.
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Optionol Extended Warranty for AVIORTM
Camera Control Appliance(s) Upon Delivery 1 Each $1 ,999.28 AviorM Setup and Deployment Upon Delivery 1 Each $1,080.00 AVIORTM Standard Pre-Assembly & Install Upon Delivery l Each $4,800.00 Social Media eXstream Plus - Setup Upon Delivery l Each $427.00 .a :a,2.- :r ,' " o - ' _.' - "- - a ._ - -, -, , . -: , :' :' ., <i.' . a SUBTOTjal:E' )<t':::" ,'.' .,:=',.,'.':,6'57,326.28 " " . € t . .'
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Annual l Each $32,709.45
Upgrodes Swagit's HD default 720p to
1080p Annual l Each $4,830.00
Sound SeorchTM
Annual l Each $3,933.00
Annual Support for AviorM PRO Remote
Broadcast System - Four Camero Setup Annual l Each $8,347.28 AVIOR Control Software License
Annual 1 Each $1604.25
Social Media eXstream Plus
Annual 1 Each $3,933.00
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Prepared: 26 Sep 2023
DocuSign Eiwelope ID: 6BF2BD77-095E-43D5-BF87-19686751 F82[) Qepxxicus
FUTURE YEAR PRICING
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Upgrades Swogit's HD default 720p to JO80p $5,168.10 $5,529.87 Sound SearchTM $4,208.31 $4,502.89
Annual Support for AviorTM PRO Remote
Broadcast System - Four Comera Setup $8,931 .59 $9,556.80 AVIOR Control Softwore License $1716.55 $1836.71
Social Media eXstream Plus $4,208.31 $4,502.89
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Order #: Q-288521
Prepared: 26 Sep 2023
Order Form
South Gate CA
Poge 3 of 7
16 DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-19686751F82D
GGRANICUS
PRODUCT DESCRIPTIONS
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":. A!ja0't"79) 'n'f .a!'?l,;'a";:(:'aj:,l'a':"&,>Xlyj:,,,"a:"i: ,,,a"""'7ai"'101%":':"'a';':la " a;::aa,,":"':, ,!" AviorM 75 AVIORTM 75 Managed Service SoaS: Remote Switching for up to 75 meetings per year.
Upgrades Swagit's HD default
720p to 1080p
1080 Resolution: Upgrades Swogit's HD defoult 720p live streaming resolution and 720p archive resolution with no auto play embeds to 1080p (cost per year)
Sound SeorchTM Sound Search: Speech-to-Text software that can include searchable and navigable transcripts of events. Search the spoken word audio oT Cl meeting.
Miscellaneous Hordwore
Replacement
Miscelloneous Hardware Replacement
AviorM PRO Remote Broadcast
System - Four Camera Setup
AviolM PRO Remote Broodcast System: Four HD Camera Solution Annual Support for AviorTM PRO
Remote Broadcast System -
Four Camera Selup
Annual Support for AviorM PRO Remote Broadcast System - Four Comera Setup
AVIOR Control Software License Annual License Fee
Sociol Media eXstreom Plus Software combined with EASETM licensing for Facebook Live, YouTube, Instagram, Twitter, Linkedln and live streaming.
Optional Extended Warranty for
AVIORTM Camera Control
Appliance(s)
Optionol Extended Warranty for AVIORTM Camera Control Applionce (s) AviorM Setup and Deployment Standard AVIORTM system setup and remote deployment Order #: Q-288521
Prepared: 26 Sep 2023
Order Form
South Gate CA
DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-19686751F82D Qe'qhxictis
a(":;':"'a':lj'a":'-;:"':'a'Ja"aa""':; ,:aa"i"iI"'at:"a':"li"aa:'<Pae'S5r;a;"t,i'al9:!'x:"z,'aa<"";'ai';,":-y-(';':k'ic'l""ia'i,';":aal'i';,J'iii"=""'a AVIORTM Standard Pre-
Assembly & Install
AVIORTM Standard Pre-Assembly & Install (travel not included) Social Media eXstream Plus -
Setup
Social Media eXstream Plus - Setup
Order #: Q-288521
Prepared: 26 Sep 2023
Order Form
South Gate CA
DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-19686751F82D GGRANICUS Order Form
South Gote CA
TERMS & CONDITIONS
This quote, and Clll products and services delivered hereunder are governed by the terms located at https://qranicus.com/legal/licensinq, including any product-specific terms included therein (the "License Agreement"). If your orgonization and Granicus has entered into o separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-288521 dated 26 Sep 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, ond federol taxes, which, if any, will be included in the invoice. It is the responsibility of South Gate CA to provide applicable exemption certificate(s).
Any lapse in payment may result in suspension of service and will require the payment of Cl setup fee to reinstate the subscription.
Gronicus will provide a three (3) year warronty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear ond teor, defective workmanship, or defective materials.
Order #: Q-288521
Prepared: 26 Sep 2023
Poge 6 of 7
19 DocuSign Envelope ID: 6BF2BD77-095E-43D5-BF87-'19686751F82D Agreement between City of South Gate
and Granicus
Signature Page
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
ATTEST:
BY:
Yodit Glaze, City Clerk
GRANICUS:
Title: xanager, contracts
APPROVED AS TO FORM:
BY:
Raul F. Salinas, City Attorney
20