South Gate City Council
November 28, 2023

3 308
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
NAMEI Carolyn Vu
ADDRESSI 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

9. SAM INFORMATION
SAM #: WL7DME3FJSW4

REGISTERED
ADDRESSI 8650 California Ave
Cny: South Gate
Zip+4: 90280-3004

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
402PT-24.i 20.600 0521-0890-101 2022 43/22 BA/22 $17,000.00 164AL-24. 1 20.608 0521-0890-101 2022 43/22 B/'V22 $27,200.00 164AL-24 20.608 0521-0890-101 2023 12/23 BA/23 $52,800.00 402PT-24 20.600 0521-0890-101 2023 12/23 BA/23 $33,000.00

AGREEMENT
TOTAL $130,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$al30,000.00
ICERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00

OTS ACCOUNTING OFFICER'S SIGNATURE
,,

DATE SIGNED
Nov 2. 2023

TOT AL AMOUNT ENCUMBERED TO DATE
$130.000.00
";?'..===.-=.
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NLIMBER
PT24198
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13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes. -

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives:

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.

Target Number
1 2. Participate and report data (as required) in the following campaigns; Quarter 1 :

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 10 3. Deve!op (by December 31) and/or maintain a "DUI BOLO" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARI DE-trained.
6 8. Conduct DUI Saturation Patrol operation(s). 12

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
10 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
4 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 1 12. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s). 1

13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 15. Conduct Know Your Limit campaigns with an effort to reach members of the community.
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16. Participate in highly visible collaborative DUI Enforcement operations. 2

17. Participate in highly visible collaborative Traffic Enforcement operations. 2

18. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 19. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
1 3. METHOD OF PROCEDURE
A. Phase 1- Program Preparation (jst Quarter of Grant Year) * The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section.
* All training needed to implement the program should be conducted in the first quarter. * All grant related purchases needed to implement the program should be made in the first quarter. * In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. * Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed affer the grant is fully signed and executed. If you are unable to meet the November 15 dead(ine to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

B. Phase 2 - Proqram Operations (Throughout Grant Year) * The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Reouirements
The following requirements are for all grant-related activities:
* Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coorr:)inator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
* The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
* Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
* If an OTS-supplied template, educational material, sociai media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
* Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
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* Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargo_ed dare and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. * Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
* Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. * Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication. * Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. * Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. * Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. * Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. * Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 - Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
@ Collect and report quarterly, appropriate data that supports the progress of goals and objectives. * Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
* Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
* Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. s. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT24198
"' FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOT AL AMOUNT '
164AL-24 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$80,000.00
402PT-24 20.600 State and Community Highway
Safety
$50,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
DUI/DL Checkpoints 164AL-24 $8,408.00 6 $50,448.00
DUI Saturation Patrols 164AL-24 $1 ,705.00 12 $20,460.00 Know Your Limit 164AL-24 $1 ,705.00 1 $1 ,705.00
Collaborative DUI Enforcement 164AL-24 $1 ,705.00 2 $3,410.00 Benefits for 1 64AL OT @ 1.45% 164AL-24 $76,023.00 1 $1,102.00 Traffic Enforcement 402PT-24 $1 ,705.00 10 $17,050.00
Distracted Driving 402PT-24 $1,705.00 4 $6,820.00
Motorcycle Safety 402PT-24 $1 ,705.00 1 $1 ,705.00
Night-tame Click l't Or Ticket 402PT-24 $1 ,705.00 1 $1 ,705.00 Pedestrian and Bicycle Enforcement 402PT-24 $4,773.00 2 $9,546.00 Street Racing and Sideshow Enforcement
Operations
402PT-24 $1 ,705.00 1 $1 ,705.00
Collaborative Traffic Enforcement 402PT-24 $1 ,705.00 2 $3,410.00 Traffic Safety Education 402PT-24 $1 ,705.00 2 $3,410.00 Benefits for 402PT OT @ 1.45% 402PT-24 $45,261 .00 1 $656.00 Category Sub-Total $123,132.00
B. TRAVEL EXPENSES
In State Travel 402PT-24 $3,993.00 1 $3,993.00
$0.00
Category Sub-Total $3,993.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-24 $2,575.00 1 $2,575.00 PAS Device/Calibration Supplies 164AL-24 $300.00 1 $300.00 Category Sub-Total $2,875.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00

315
GRANTTOTAL $130,000.00
i'-
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 1 64AL OT @ 1.45% - Medicare 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

Benefits for 402PT OT @ 1.45% - Medicare 1.45%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES

EQUIPMENT

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping). 10/24/2023 10:37:54 AM
GRANT Nuvses
PT24198

12 317
PAS Device/Calibration Supplies - Preliminary alcohol screening device to detect the presence of alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces, gas and accessories.

INDIRECT COSTS

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 10/24/2023 10:37:54 AM Page 1l of 20
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Exhibit A
GRANT Nuvsee
PT24198
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 ti.s.c. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58:
23 CFR pait 1300-Uniform Procedures for State Highway Safety Grant Programs; 2 CFR pait 200--Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR pait 1201-Department of Transpoitation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State liighway safety agency [and its subrecipients] will cot'nply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include btit are not limited to:

Title Vl of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discriinination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federallv-Assisted Programs of the Department of Transportation - Effectuation of Title Vlof the CivilRightsAct of 1964)', 28 CFR 50.3 (u.s. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisitiori Policies Act of 1970, (42 U.S.C. 4601 ), (prohibits unfair treatment ofpersons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S. C. 324 et seq.), and Title ff of the Education Amendmerits of 1972, as amended (20 U.S.C. 1681-1683 and ) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR pait 27;
The Age Discrimiriation Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discriinination on the basis of age),
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Disciimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of tlie terms "programs or activities" to include all of tlie programs or activities of tlie Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); Titles II and ffI of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transpoitation systems, places of public accommodation, and certain testing) and 49 CFR paits 37 and 38;
Executis'e Order 12898, FederalActions to Address Environmental Justice iyi Aifinority Populations and Low-Income Populatiom (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
E'cecutiveOrder 13166, ImprovingAccess toServicesforPersonswithLimitedEnglishProficiency(requiringthatrecipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executis'e Order 13985, Advancing Racial Equity and Support for Underserved Conmumities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13')88, Preventing and CombatingDiscrimination On the Basis of Gender Identity or Sexual Orientatioyi (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are refei-red to as the "Acts" and "Regulations," respectively.

GENERAL ASSURANCES
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In accordance with the Acts, tlie Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, tlie Recipient hereby gives assurance that it will promptly take any measures necessai'y to ensui'e that:
"iVo person ivi the United States S/7a//, on tlie grounds of rcrce, color, or nationcd origin, be excluded fi'om par'ticipation in, be denied the benefits of, or be otheiqvise subjected to discrimination undey- any progrmn or activity, for which the Recipient receives Federal financial assistance fi'om DO7', including.VHTS.4."
The Civil Riglits Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any poition of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each "activity," "facility," or "program," as defined in "' 21.23(b) and (c) of 49 CFR pait 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
"The [name of Recipientl, in accordance si'ith the provisions of Title r7 of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, liereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded fidl arid fair opportunity to submit bids in response to this invitation and will riot be discriminated against O/7 the grounds of race, color, or national origin in consideration for an mvai'd"

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT Order l 050.2,'i) in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, sti'uctures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or pait of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such propetty.

7. That the Recipient will include tlie clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar insh'uments entered into by the Recipient with other parties:
a. for the subsequent transfer of real propeity acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in tlie form of, personal property, or real property, or interest therein, or sti'uctures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of tlie following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review 10/24/2023 10:37:54 AM Page 13 of 20
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all otlier repoiting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State higliway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under tl'ie Highway Safety Grant Program. This ASS{JRAl'iTCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 u.s.c. 8103) The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of di'ug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will-

4. Abide by the terms of the statement;

2. Notify the employer of any criminal dnig statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee wlio is so convicted-

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of tlie paragraphs above.

POLITICAL ACTMTY(HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 u.s.c. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclostire Form to Report Lobbying," in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub- awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 10/24/2023 10:37:54 AM Page 14 of 20
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This certification is a matet'ial representation of fact upon whicli reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person wlio fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000afor each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include bot)i direct and indirect (e.g., "grassroots") lobbying activities, witli one exception. Tliis does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose tlie adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the cettification set out below and agrees to comply with the requirements of 2 CFR paits 180 and 1200.

2. The inability of a person to provide the ceitification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide tlie certification set out below. The certification or explanation will be considered in connection with the department or agency's detei'mination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the depaitment or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Govenunent, the department or agency may temiinate tliis transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant leams its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR paits 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier paiticipant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR pait 9. subpait 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant fuither agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including tlie "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and !2QQ.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR pait 9, subpatt 9.4, debarred, suspended, ineligible, or voluntarily excluded from tlie covered transaction, unless it knows that the certification is enoneous. A participant is responsible for ensuring that its principals are not suspended, debaned, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https.'//sy'uav.sam.qovtl.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR pait 9, , suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Governtnent, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBffiIENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS -

PRIMARY TIER COVERED TRANSACTIONS
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322

1. The prospective prii'nary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debai'red, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a tl'iree-year period preceding this proposal been convicted of or had a civil judgmentarendered against them for cornrnission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falstfication or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where tlie prospective primary tier participant is unable to certify to any of the Statements in this certification, sucli prospective participant shall attach ari explanation to this proposal.

INSTRUCTIONS FOR L(TvVF,R TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier paiticipant is providing the certification set out below and agrees to comply with the requirements of 2 CFR paits 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to otlier remedies available to the Federal Government, the depaitment or agency with whicli tl'ffs transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide iri'unediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was enoneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR paits 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal tliat, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who ts proposed for debarment under 48 CFR pait 9. subpait 9.4, debaned, suspended, declared ineligible, or voluntarily excluded from paiticipation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. Tl'ie prospective lower tier participant further agrees by submitting this proposal tl'iat it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Ceitification Regarding Debarment, Suspension, Ineligibility and Voluntai'y Exclusion-Lower Tier Covered Transaction," withotit modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR paits 180 andl200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction tliat it is not proposed for debarment under 48 CFR part 9. subpait 9.4, debai'red, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the ceitification is ei'roneous. A patticipant is responsible for ensuring that its principals are not suspended, debaned, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (htps.'//yvyvvv.sam.gosi/').

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authoiized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debam'ient under , suspended, debaned, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBAR&IENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-

LOWF,R TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of tliis proposal, that neither it nor its principals is presently debarred, suspended, proposed for debamient, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

323

2. Where tlie prospective lower tier paiticipant is unable to certify to any of the statements in this ceitification, such prospective paiticipant shall attacli an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
Tlie State and each subrecipient will comply with tl'ie Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such i'naterials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purcliase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretai'y of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, i n cotu'iection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the ei'nployee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to ei'nploy any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or otlier disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce tlie requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. Tlie disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review tlie disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue tlie award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or cunently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 u.s.c. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. 10/24/2023 10:37:54 AM Page 17 of 20
324

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRMNG
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 10/24/2023 10:37:54 AM Page 18 of 20
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State of California - Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT241 98
INSTRUCTIONS FOR ADDING OR UPDATING GEMS uSERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

GRANT DETAILS
Grant Number: PT24198
Agency Name: South Gate Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $130,000.00
Authorizing Official: Darren Arakawa
Fiscal Official: Wendy O'Kelly
Grant Director: James Chavez

1. James Chavez
Title: Lieutenant
Phone: (323) 383-2792
Email: [email protected]
Media Contact: Yes

2. Steven Thoreson
Title: Sergeant
Phone: (562) 477-8759
Email: [email protected]
Media Contact: Yes
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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change a Remove Access a Add as a media contact? Yes € No€ Name JobTitle
Emailaddress Phonenumber
GEMS USer 2 Add as a media contact? Yes 0 No @
Add/Change 0 Remove Access @
Name JobTitle
Emailaddress Phonenumber
GEMS USer 3 Add as a media contact? Yes 0 No @
Add/Change @ Remove Access 0
Name JobTitle
Emailaddress Phonenumber
GEMS USer 4 Add as a media contact? Yes 0 No @
Add/Change @ Remove Access 0
Name JobTitle
Emailaddress Phonenumber
GEMS User 5 Add as a media contact? Yes 0 No @
Add/Change 0 Remove Access @
Name JobTitle
Emailaddress Phonenumber
Form completed by: sFte'!Th9FeLOH,___ Date: Oct 24, 2023 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. ..l,__.__., JamesRChavez
Signature Name
OCt24,2023 GrantDirector
Date Title
10/24/2023 10:37:54 AM Page 20 of 20
22 327
(Eirarrt Agreement F)=T24l9i3
Final Audit Report 2023-11-02
Created: 2023-10-24
Status:

Kristen Mickey ([email protected])
Signed
Transaction ID. CBJCHBCAABAAVGxMPqYIH4SKAEwNiEOumUlknXozXUqS "GrantAgreement PT24198" History
f:,,] Document created by Kristen Mickey ([email protected]) 2023-10-24 - 5:38:12 PM GMT
C"'.. Document emailed to [email protected] for signature 2023-10-24 - 5:38:28 PM GMT
eki Email viewed by [email protected]
2023-10-24 - 9:43:11 PM GMT
'3'@. Signer [email protected] entered name at signing as Steve Thoreson 2023-1 0-24 - 10:08:23 PM GMT
j;,+ Document e-signed by Sieve Thoreson ([email protected]) Signature Date: 2023-10-24 - TO 08.25 PM GMT - Time Source: server C". Document emailed to [email protected] for signature 2023-1 0-24 - 10:08.27 PM GMT
:j Email viewed by [email protected]
2023-10-24-10:18:59 PM GMT
Cl"g Signer [email protected] entered name at signing as James R Chavez 2023-10-25 - 1 :31 :07 AM GMT
e Document e-signed by James R Chavez ([email protected]) Signature Date: 2023-10-25 - 1 :31 :09 AM GMT - Time Source' server '-.- : Document emailed to Wendy O'Kelly ([email protected]) for signature 2023-10-25- 1 :31 :11 AM GMT
':'j Email viewed by Wendy O'Kelly ([email protected]) 2023-10-25-3:16:10 AM GMT
Yj'A'?j I E
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".,. Signer Wendy O'Kelly ([email protected]) entered name at signing as Wendy O&#39Kelly 2023-10-26 - 5.36.04 PM GMT
',, Document e-signed by Wendy O'Kelly ([email protected]) Signature Date 2023-10-26 - 5'36:06 PM GMT - Time Source: server '-" Document emailed to [email protected] for signature 2023-10-26 - 53el08 PM GMT
€.l Email viewed by [email protected]
2023-10-30-6:02:10 PM GMT
:J! Email viewed by [email protected]
2023-11-02-6:17:04 PM GMT
i-,,,' Signer [email protected] entered name at signing as Darren Arakawa 2023-11-02 - 9:51 :44 PM GMT
:jEi Document e-signed by Darren Arakawa ([email protected]) Signature Date: 2023-11-02 - 9:51 :46 PM GMT - Time Source' server '-:'. Document emailed to Carolyn Vu ([email protected]) for signature 2023-11-02-9.51 :48 PM GMT
t i Email viewed by Carolyn Vu ([email protected])
2023-11-02 - 10:00:11 PM GMT
';, Document e-signed by Carolyn Vu ([email protected]) Signature Date' 2023-11-02 - 10.00:19 PM GMT - Time Source: server '-J" Document emailed to Barbara Rooney ([email protected]) for signature 2023-11-02 - 1CIOO:21 PM GMT
The) Email viewed by Barbara Rooney ([email protected]) 2023-11-02 - 10:00:48 PM GMT
r:'(, Document e-signed by Barbara Rooney ([email protected]) Signature Date: 2023-11-02 - 11:17:19 PM GMT - Time Source: server @ Agreement completed.
2023-11-02 - 11 :17:19 PM GMT
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Item No. 11
aTYMANAGER'S OFFICE
NOV 21 2023 Ciffl of South Gate

CITY COUNCIL
A(GIII!NIDA IBfflTlT[,
For the Regular Meeting o'f: November 28, 2023
Originating Department:

Department Director: WA oL City Manager:

Darrerx Arakawa Chris levers
SUBJECT: 2021 HOMELAND SECURITY GRANT PROGRAM (SHSP) PROVIDED

DIRECTLY TO THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) FOR THE 2021 STATE HOMELAND SECURITY PROGRAM (SHSP), FAIN #037-00000, FEDERAL AWARD DATED OCTOBER 27, 2021, WITH A PERFORMANCE PERIOD OF SEPTEMBER 1, 2021, TO MAY 31, 2024 PURPOSE: To approve the use of 2021 SHSP funds in the amount of $72,000 to enhance capabilities to prevent, respond, and recover from threats or acts of terrorism.

RECOMMENDED ACTIONS: The City Council will consider:
a. Authorizing utilization of 2021 Homeland Security Grant Program Funds in the amount of $72,000 for law enforcement equipment to address civil unrest, crowd control and active shooters;
b. Increasing the Fiscal Year 2023/24 revenue projection in Account Number 232-541 (Law Enforcement Grants - Homeland Security Grant) to $72,000; c. Amending the Fiscal Year 2023/24 Law Enforcement Grants Fund Budget by appropriating $72,000 to Account Number 232-541-21-6204 (Law Enforcement Grants- Homeland Security Grant - Small Tools and Equipment); and d. Authorizing the City Manager to execute the State Homeland Security Grant Program Subrecipient Agreement for Grant Year 2021.

FISCAL IMPACT: There is no fiscal impact to the General Fund and no requirement for the City to match these grant funds. The total amount of funding that is allocated to the City for Fiscal Year 2023/24 is $72,000.

ANALYSIS: The surveillance cameras at Firestone/Azalea West, Atlantic/Azalea North, Firestone/Atlantic, and Firestone/LA River are no longer operational due to the end-of-life hardware and replacements are no longer available. These cameras are an extension of the police department as they capture accidents, disputes, and/or criminal activities as they happen, allowing the officers to receive information as they are responding. The presence of cameras acts as a deterrent for reckless driving, speeding, and other traffic violations, reducing the likelihood of accidents in these high vehicle traffic areas.

I
330
BACKGROUND: The U.S. Department of Homeland Security through the Office of Grants and Training has provided financial assistance for the SHSP directly to the California Governor's Office of Emergency Services (Cal OES) for the 2021 SHSP, FAIN #037-00000, Federal Award dated October 27, 2021, with a performance period of September 1, 2021, to May 31, 2024.

Cal OES is providing these funds to the County of Los Angeles (DUNS #052238763) as its Subgrantee. Cal OES is responsible for managing and overseeing the SHSP funds that are distributed to municipal jurisdictions within Los Angeles County. This specific financial assistance is being provided to the South Gate Police Department to address communication equipment, training, and needs of the department to assist in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism.

The County of Los Angeles as a Subgrantee has obtained approval of the 2021 SHSP grant from Cal OES in the total amount of $10,192,647 and the South Gate Police Department has been allocated funds in the amount of $72,000.

The delay in utilizing the funds was attributed to getting approval from the County of Los Angeles, CAL OES and FEMA, as well as changing the initial project scope.

In early 2022, the police department allocated 2021 grant funds to upgrade the security cameras within the station; however, during the year, the City surveillance cameras on the east side failed and lost connectivity. After several weeks of troubleshooting, the cameras were deemed end-of- life and needed to be replaced. The department sought approval from Cal OES to change camera projects. After communicating with Cal OES for several weeks, the reallocation of funds was approved.

ATTACHMENT: 2021 Homeland Security Grant Program Subrecipient Agreement 2 331
State Homeland Security Program
Subrecipient Agreement
Grant Year 2021
Between the
County of Los Angeles
and the
City of South Gate
3 332
SUBREC}PIENT AGREEMENT

BETWEEN THE

COUNTY OF LOS ANGELES

AND THE

CITY OF SOUTH GATE
THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"), and the City of South Gate, a public agency (the "Subrecipient").

WITNESSETH
WHEREAS, the u.s. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number ) 97.067 - Homeland Security Grant Program directly to the California Governor's Office of Emergency Services (Cal OES) for the 2021 SHSP, Federal Award Identification No. 037-00000 Federal Award dated October 27, 202"l with a performance period of September 1, 2021 to May 31, 2024. This Federal Award is not a R&D award; and WHEREAS, the Cal OES provides said funds to the County of Los Angeles, Unique Entity ID (UEI) #KU76QNJGYFF6, as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County; and WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2021 SHSP grant from Cal OES in the total amount of $10,192,647.00; and WHEREAS, the CEO now wishes to distribute 2021 SHSP grant funds to the Subrecipient in the amount of $72,000.00, as further detailed in this Agreement; and WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on July 12, 2022 authorized the CEO to prepare and execute this Agreement.

333
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:

SECTION I

INTRODUCTION
§101. PartiestothisAqreement
The parties to this Agreement are:

A. County of Los Angeles, a political subdivision of the State of California, having its principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012; and
B. City of South Gate, a public agency, having its principal office at 8650 California Ave, South Gate, CA 90280
§102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications must be given are as follows:

The representative of the County of Los Angeles is, unless otherwise stated in this Agreement:

Craig Hirakawa, HSGP Grants Director
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213)974-1127
Fax: (213) 687-3765
[email protected]
Jimmy Nguyen
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Ange(es, CA 90012
Phone: (213) 262-7902
Fax: (213) 687-3765
[email protected]

334

2. The representative of Subrecipient is:

Name and Title: DARREN ARAKAWA, CHIEF OF POLICE
Organizational UEI
Number:

WL7DME3FJSW4
Address: 8620 CALIFORNIA AVE.

City/State/Zip: SOUTH GATE, CA 90280
Phone: 323-563-5400
FAX: 323-563-5488
Email: [email protected]
With a copy to:

Name and Title: YODIT GLAZE
Address: 8650 CALIFORNIA AVE.

City/State/Zip: SOUTH GATE, CA 90280
Phone: 323-563-9511
FAX: 323-563-5411
Email: [email protected]
B. Formal notices, demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery, regular u.s. Postal mail service and/or e-mail. In the event of personal delivery or email, the message will be deemed communicated upon receipt by the County of Los Angeles. In the event of mail service, the message will be deemed communicated as of the date of mailing.

C. If the name and/or title of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice must be given, in accord with this section, within five (5) business days of said change.

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§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and will not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement.
§104. ConditionsPrecedenttoExecutionofThisAqreement
Subrecipient must provide the Following signed documents to the County of Los Angeles, unless otherwise exempted:

A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §41 1.A.14 of this Agreement.

Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient.

B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §41 1.A.12 of this Agreement.

C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §41 1.A.13 of this Agreement.

D. Certification of Grant Assurances,
hereof, in accordance with §41 1.C
attached hereto as Exhibit D and made a part
of this Agreement.

SECTION II

TERM AND SERVICES TO BE PROVIDED
§20j. Performance Period
The performance period of this Agreement is from September 1, 2021 to February 28, 2024, unless the County of Los Angeles, with Cal OES approval, provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §502, below.

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§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budgeUexpenditure plan, hereinafter "Budget," for the 2021 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Project Worksheet, attached hereto as Exhibit E.

Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect.

Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines.

B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non-Federal funds.

C. Subrecipient must review the Federal Debarment Listing at https://www.sam.qov/SAM/paqes/public/searchRecords/search.isf prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified.

D. Prior to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $250,000.00 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds.

E. Subrecipient must provide any certifications or reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of Los Angeles, and must be provided by the fifteenth (15th) of the following month. Subrecipient is required to complete any survey requests requested by the County of Los Angeles. Subrecipient must also submit completed Project Claims for reimbursement immediately or a minimum on a quarterly basis, and no later than the date stated in §201, above.

F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by Title 2 Code of Federal Regulations (C.F.R) Part 200, to the County of Los Angeles within 30 calendar days after receipt of the auditor's report(s). In the event the Subrecipient does not meet the Single Audit Threshold

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expenditure amount in a fiscal year, the Subrecipient must provide the County of Los Angeles a copy of a letter sent to State Controller's Office noting the Single Audit Threshold was not met, and its exempt status within nine months after the end of the Subrecipient's fiscal year, unless otherwise approved by the County of Los Angeles.

G. Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal OES grant program requirements. The County of Los Angeles anticipates that said monitoring may include, at a minimum, one on- site visit during the term of this Agreement. Monitoring will utilize a Review Instrument (sample attached hereto as Exhibit H, and subject to periodic revisions) to evaluate compliance.

H. Subrecipient must provide Corrective Action Plan(s) to CEO within thirty (30) days of any audit finding.

I. Subrecipient use of the Los Angeles Regional Interoperable Communication System's Motorola Solutions, Incorporated Land Mobile Radio System Contract to purchase equipment is unallowable unless the Subrecipient can clearly demonstrate to CEO it meets one of the four federal exceptions to necessitate a noncompetitive procurement before issuance of any contract, amendment, or purchase order.

J. Subrecipient shall not use grant funds to purchase, extend, or renew any Telecommunications and Video Surveillance services and equipment as substantial or essential component of any system, or as critical technology as part of any system which the Secretary of Defense, in consultation with Director of National Intelligence or the Director of the Federal Bureau oflnvestigation, reasonably believes to be an owned, controlled by, or connected to the People's Republic of China such as and not limited to Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); or Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

K. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https://www.fema.qov/authorized-equipment-list and the Funding Guidelines of the 2021 SHSP Notice of Funding Opportunity, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements and any added Cal OES requirements. Federal procurement requirements for the 2021 SHSP can be found at Title 2 CFR Part 200.313.

Any equipment acquired or obtained with Grant Funds:

1. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant;

2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan;

3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan.

L. Equipment acquired pursuant to this Agreement will be subject to the requirementsofTitle2CFRPart200.313. Forthepurposesofthissubsection, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000.00 or more per unit. Items costing less than $5,000.00, but acquired under the "Equipment" category of the Grant must also be listed on any required Equipment Listing.

1. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency.

2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency.

3. An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller (A-C) Shared Services Division.

The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the

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property, (j) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1 ) of the CFR.

4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible.

5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors or County of Los Angeles monitors. The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above, and provide to the CEO when requested.

M. Any Planning paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F or subsequent grant year programs.

N. Any Organization activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

0. Any Training paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F, and must be first submitted to CEO and then pre-authorized by Cal OES. A catalog of federally approved and sponsored training courses is available at https://www.firstrespondertraininq.qov/frts/.

P. Any Exercise paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at https://www.fema.qov/hseep.

Q, Any Personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

R. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement.

S. Pursuant to this Agreement, indirect costs are not reimbursable.

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SECTION Ill

PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $72,000.00 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, organization, and planning as described in Section II of this Agreement. The grant amount represents the amount allocated to Subrecipient in the 2021 SHSP Grant Award Letter from Cal OES.

B. Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as a Project is completed and expenses are incurred and paid with the required supporting documentation; submission can be sent immediately or at a minimum on a quarterly basis, and no later than the date stated in §201, above. Each reimbursement request must be accompanied by the Reimbursement Form (sample attached hereto as Exhibit G, and subject to periodic revisions). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, bid documentation, purchase orders, invoices, report of goods received, and proof of payment.

For Training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES and that a Cal OES Feedback number has been assigned to the course, and timesheets and payroll registers for all training attendees.

For Exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60) days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request.

For Planning reimbursements, Subrecipient must include a copy of the final tangible product.

C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient. Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301.A., above, will not be utilized. As provided in §502, below, any increase or decrease in the grant amount specified

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in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement.

E. It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein.

F. 1. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds.

2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing, of such non-appropriation at the earliest time.

SECTION IV

STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. §402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles.

This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State or California and the County of Los Angeles.

If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby.

Applicable Federal or State requirements that are more restrictive will be followed.

§403. Inteqrated Aqreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.
§405. Prohibition Aqainst Assiqnment or Deleqation
Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient's performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension, termination, lapse, non-renewal or restriction of licenses, certificates, or other documents. §407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion, national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition.

Subrecipient must comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 'I 1375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at https://www.justice.qov/crt.

Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions oT this §407 of this Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement, and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2.

To achieve the above-stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemni$ and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hotd harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that:

1. A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract;

2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or

3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §871 00 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract.

B. Definitions:

1. The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wire, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law.

2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share oT the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership:
partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body.

C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent).

D. The Subrecipient may not subcontract with a former director, officer, or employee within a one-year period following the termination of the relationship between said person and the Subrecipient.

E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees.

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F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest.

G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement, H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafier.

I. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for "Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.).
§4all. Statutes and Requlations Applicable To All Grant Contracts A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

These requirements include, but are not limited to:

1. CFR
Subrecipient must comply with Title 2 CFR Part 200.

2. Sinqle Audit Act
Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act.

3. Americans with Disabilities Act

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Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, LISC §§12101 et sz., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act.

Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph.

Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity.

Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub-awards at all tiers and that all subcontractors certify and disclose accordingly.

Records Inspection
At any time during normal business hours and as often as either the County of Los Angeles, the u.s. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the u.s.

Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement.

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Records Maintenance
Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles.

Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and County of Los Angeles standards in the award of any subcontracts. For purposes of this Agreement, subcontracts include but are not limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.

Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement.

Labor
Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 u.s.c. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F).

Subrecipient must, as applicable, comply with the provisions of the Davis- Bacon Act (40 u.s.c. §§276a to 276a-7); the Copeland Act (40 u.s.c. §276c and 18 u.s.c. §874); the Contract Work Hours and Safety Standards Act (40 u.s.c. §§327-333), regarding labor standards for federally-assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328).

Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 u.s.c. §201) regarding wages and hours or employment.

None of the funds may be used to promote or deter union/labor organizing activities. CA Gov't Code Sec. 16645 et .

Civil Riqhts
Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title Vl of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 u.s.c. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 u.s.c. §794), which prohibits discrimination on the basis of disabilities; (d) the Age Discrimination Act of 1975, as amended (42 u.s.c. §§6101-6107), which prohibits discrimination on the basis ofage; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 u.s.c. §§290 dd-3 and 290 ee 3), as amended, relating to conFidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 u.s.c. §§3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; (j) the requirements of any other nondiscrimination statute(s) that may apply to the application; and (k) P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.

10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs.

These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.

Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of

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environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 1151 4; (b) notification of violating facilities pursuant to EO 1l 738; (c) protection of wetlands pursuant to EO 11 990; (d) evaluation of flood hazards in floodplains in accordance with EO 1 1988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 u.s.c. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 1 76(c) of the Clean Air Act of 1955, as amended (42 u.s.c. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93- 523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §1 02(a) (P.L. 93-234).

Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 u.s.c. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning Prevention Act (42 u.s.c. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 u.s.c. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation's waters.

Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office or Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.

By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et seq.

Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871).

Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 u.s.c. 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.

350

11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 u.s.c. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 u.s.c. §§469a-1 et seq.).

12. Suspension, Debarment, Ineliqibility and Voluntary Exclusion Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required byExecutiveOrder12549andanyamendmentthereto. SaidCertification must be submitted to the County of Los Angeles concurrent with the execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly.

13. Druq-Free Workplace
Subrecipient must, as applicable, comply with the federal Drug-Free Workplace Act of1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §1 7; the California Drug-Free Workplace Act of 1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly.

14. Lobbyinq Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference.

15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.),

351
B. Statutes and Regulations Applicable To This Particular Grant Agreement Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program.

Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

These requirements include, but are not limited to:

Title 2 CFR Part 200; EO 12372; u.s. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights.

Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 ofTitle 2, §8607.1(e) and CCR Title19, §§2445-2448.

Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith-based Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit Organizations; and Part 83, Government-Wide Requirements for a Drug Free Workplace (grants).

Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations.

1. Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient's reasonable travel expenses incurred in the performance of this

352
Agreement, to include travel and per diem, unless otherwise expressed.

Subrecipient's total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s). All travel, including out- of-State travel, that is not included in the budget(s) will not be reimbursed without prior written authorization from the County of Los Angeles.

Subrecipient's administrative-related travel and per diem reimbursement costs will not be reimbursed. For programmatic-related travel costs, Subrecipient's reimbursement rates may not exceed the amounts established under the grant.

C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in Exhibit F and in the State's "Grant Assurances". By signing these Grant Assurances and accepting Exhibit F, the County of Los Angeles became liable to the State For any funds that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D.

Subrecipient will be liable to the Grantor for any funds the State determines the Subrecipient used in violation of these Grant Assurances.

Pursuant to this Agreement, Subrecipient shall execute the 2021 Certification of Grant Assurances in Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances.

To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control.

D, Noncompliance With Grant Requirements
Subrecipient understands that failure to comply with any of the above assurances and requirements, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles or any unauthorized expenditures. §412. Federal, State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program.

§413. Inventions, Patents and Copyriqhts
A. Reporting Procedure for Inventions
If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the u.s. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 u.s.c. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401 ); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/1 8/1 983); and Executive Order 12591, 4/1 0/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy.

B. Rights to Use Inventions
As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement.

C. Copyright Policy

1. Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a non- exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement.

2. The State will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement.

3. Subrecipient must comply with Title 24 CFR 85.34.

354
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401 Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 u.s.c. Section 40'l or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)).

E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. §414. ChildSupportAssiqnmentOrders
Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq.
§415. Minority, Women, And Other Business Enterprise Outreach Proqram It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient's contracts, including procurement, construction and personal services. This policy applies to all of the Subrecipient's contractors and sub-contractors. §416. Compliance with Fair Chance Employment Practices Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination:

Conviction History. Subrecipient's violation of this paragraph of the Agreement t may constitute a material breach of the Agreement. In the event of such material breach, County of Los Angeles may, in its sole discretion, terminate the Agreement.
§417. Method of Payment and Required Information
The County of Los Angles may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment provided under this Agreement. Subrecipient further agrees that the default Form of payment shall be Electronic Funds Transfer (EFT) or Direct Deposit, unless an alternative method of payment is deemed appropriate by the A-C.

355
Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at https://directdeposit.lacounty.qov/. Such electronic banking and related information includes, but is not limited to: bank account number and routing number, legal business name, valid taxpayer identification number or TIN, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.

Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or Direct Deposit shall supersede this requirement with respect to those payments. At any time during the duration of this Agreement, the Subrecipient may submit a written request for an exemption to this requirement and must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with CEO, shall decide whether to approve exemption requests.

SECTION V

DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law.
§502. Termination
This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County of Los Angeles, in its sole discretion, to be in its best interest. Termination of work hereunder shall be effected by notice of termination to the Subrecipient specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective, The date upon which such termination becomes effective shall be no less than ten (10) days after the notice is sent.
§503. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient,

356
that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A., above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

SECTION Vl

ENTIRE AGREEMENT
§601. Complete Aqreement
This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement.
§602. Number of Paqes and Attachments
This Agreement may be executed utilizing wet, scanned digital, and electronic signatures, each of which is deemed to be an original. This Agreement includes (26) pages and (8) Exhibits which constitute the entire understanding and agreement of the parties.
[Remainder of this page intentionally left blankl

357
IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives.

COUNTY OF LOS ANGELES
BY
FESIA A. DAVENPORT
Chief Executive Officer
Date
BY

CELIA ZAV ALA
Executive Officer, Board of Supervisors
BY

ARLENE BARRERA
Auditor-Controller

APPROVED AS TO FORM
DAWY"N R, HARRISON
Acting County Counsel
BY
Deputy County Counsel

CITY OF SOUTH GATE
BY
City Representative/Title (Signature)

APPROVED AS TO FORM
C AttorneV (Signature)
ATTEST
(Print Name)
(Print Name)
Date
Date
BY
Cit)/ Clerk (Signature) (Print Name) Date

358

EXHIBITS
Exhibit A Certification and Disclosure Regarding Lobbying Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit C Certification Regarding Drug-Free Workplace Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Project Worksheet Exhibit F 2021 Notice of Funding Opportunity
Exhibit G Reimbursement Form and Instructions
Exhibit H Monitoring Instrument
30 359

EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046

INSTRUCTIONS FOR COMPLETION OF SF-LLL,

DISCLOSURE OF LOBBYING ACTMTIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to Title 31 U.S.C. Section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

L Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub-award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization fiting the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1 ). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 4 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub-grant announcement number; the contract, subgrant, or loan award number: the application/proposal control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001."

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.
360

EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046

10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b.) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (Ml).

11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in- kind contribution, specify the nature and value of the in-kind payment.

13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.

14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted.

15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.

16. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sobirces, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. niqrlnqurp riF I nhhvinn Ar+irii+ios nql n4Q 9:)R9 /govisorl 7/Ql';)n1 a?1 361

EXHIBITA
Cal OES 2-232
Approved by OMB 0348-0046

DISCLOSURE OF LOBBYING ACTMTIES
Complete this form to disclose lobbying activities pursuant to 31 u.s.c. 1352

1. Type of Federal Action: 2. Status of Federal Action:

Da. contract 0 a. bid/offer/application
b. grant b. initialaward
c. coopera'?ve agreement c. post-award
d. loan
e. loan guarantee
f. loan insurance

3. Report Type:
[Aa. initial filing
b. material change
For Material Change Only:

Year Quarter _
date of last report

4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

County of Los Angeles
Chief Executive Office - HSGA
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
___;' Prime .7i: Subawardee
Tier, Ifknown:

Congressional District, ifknown: Congressional District, if known:

6. Federal DepartmenUAgency:

Department of Homeland Security

7. Federal Program Name/Description:

Homeland Security Grant Program
CFDA Number, if applicable: 9'o67

8. Federal Action Number, if known: N/A 9. Award Amount, if known: N/A

10. a. Name and Address of Lobbying Entity
(if individual, last name, first name, Ml):
(attach Continuation Sheet(s) SF-LLL-A, if necessary) N/A
b. Individuals Performing Services
(last name, first name, Ml-include address ifdifferent from 10a) N/A
4 L Amount of Payment (check all that apply) :
', Actual : Planned
1 3.Type of Payment (check all that apply):
i' a. retainer
___: b. one-time fee
_,,_l c. commission
,_, d. contingentfee
_,,,:l e. deferred

12. Form of Payment (check all that apply):
: : a cashI
=,' b. in-kind, specify:
nature vilup
_._J, f. other specify:
14, Brief [)escription of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indiCaed in item 1 al : (attach Continuation Sheet(s) SF-LLL-A, if necessary)

15. Continuation Sheet(s) SF-LLL-A attached: ',_) Yes ' !) No j6. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. Signature This disclosure: oflobbying activities is a material representation oF fact upon which Name: Darren Arakawa reliance WaS placed 5Y tl'le tler ae)OVe Wl1en tnlS tranSaCtlOn WaS made Or entered Into.

This rlisr.lnsutp. :S reriuirer'} riursuant to :'31 U S C. 1352 This information will ht. Title. Chief of Police reported to the Congress semi-annually and will be available for public inspection. Any Telephone 323-563-5408 person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (area code)
Date: 3/13/2023
Federal Use Only:
362

EXHIBITA
Approved by OMB 0348-0046

DISCLOSURE OF LOBBYING ACTMTIES

CONCONTINUATION SHEET
Continuation of 10 a-b: additional sheets may be added if necessary Reporting Entity:

Last Name First Name
Address
Last Name
City
First Name
Address
Last Name
City
First Name
Address
Last Name
City
First Name
Address C:iV
Continuationof"l4: (additionalsheetsmaybeaddedifnecessary) Brief Description of Services and Payments indicated in item 11 :

Ml
Zip
Ml
Zip
Ml
Zip
Ml
Zip
Authorized for Local Reproduction
Standard Form - LLL-A
363

EXHIBIT B

CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLuNT ARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations Implementing Executive Order 12549, Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants' responsibilities.
(READ ATT ACHED INSTRUCTIONS FOR CERTIFICATION BEFORE

COMPLETING)
The prospective recipient of Federal assistance funds certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

AGREEMENT NUMBER

SOUTH GATE POLICE

CONTRACTOR/BORROWER/AGENCY

DARREN ARAKAWA, CHIEF OF POLICE

NAME AND TITLE OF ALITHORIZED REPRESENTATIVE

SIGNATURE DATE
364

EXHIBIT B

INSTRUCTIONS FOR CERTIFICATION
a 1. By slgnlng and submitting thls document, the prospective recipient of Federat assistance Is provldlng the certification as set out below.

2. The certification In this clause Is a material representation of fact upon whlch reliance was placed when this transaction was entered into. If it is la(or determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, In addition to other remedles available to the Federal Government, the department or agency with which this transaction originated may pursue available remedles, includlng suspension and/or debarment.

3. The prospective reclplent of Federal assistance funds shall provide Immediate written notice to the person to which this agreement Is entered, If at any time the prospective recipient of Federal assistance funds leams that its certlflcatlon was erroneous, when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," 'debarred," suspended:" Ineligible,' "lower tier covered transaction," "participant," "person," ' primary covered transaction," princlpal,' "proposal," and 'voluntarily excluded," as used In this clause, have the meaninga set out In !he Definitions and Coverage sections of rules Implementing Executive Order 12549.

5. The prospective recipient of Federal assiatance funds agrees by submitting this proposal that, should the proposed covered transaction be entered Into, It shall not knowingly enter Into any lower tier covered transaction with a person who Is debarred, suspended, declared Ineligible, or voluntarily excluded from participation on this covered transaction, unless authorized by the department or agency with whk,h thls transaction originated.

6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will Include the clause tltled "Certification Regarding Debarment, Suspension, Inellglbility and Voluntary Exclusion Lower Tier Covered Transactions,' without modification, In all lower tier covered transactions and in all sollcltatlons for lower tier covered transactions,

7. A participant In a covered transaction may rely upon a certification of a prospective participant In a lower tier covered transaction, unless It knows that the certification Is erroneous. A participant may decide the method and frequency by which it determines the eligibility of Its principals. Each partlclpant may, but Is not required to, check the Llst of Parties Excluded from Procurement or Non ProcurementProqrams.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render In good faith the certification required by this clause.

The knowledge and Information of a participant Is not required to exceed that which Is normally possessed by a prudent person In the ordinary course of business deallngs.

9. Except for transac(ions authorized under Paragraph 5 of these Instructions, if a participant In a covered transaction knowingly enters Into a lower tier covered transaction with a person who Is suspended, debarred, ineligible, or voluntary excluded form participation In this transaction, in addition to other remedies available to ths Federal Government, the department or agency with which this transaction orlginated may pursue avallable remedles, including suspension and/or debarment. 365

EXHIBIT C

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD. 21
COMPANY/ORGANIZATION NAME: SOU"' GA'E POLICa
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or subgrant:
(a) Will receive a copy of the company's drug-free policy statement, and (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or subgrant.

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California.

DARREN ARAKAWA

OFFICAL'S NAME DATE EXECUTED

LOS ANGELES

EXECUTED IN THE COUNTY OF
CONTRACTOR or RECEIPEINT SIGNATURE

CHIEF OF POLICE
TITLE
95-600799
FEDERAL 1.D. NUMBER
366

EXHIBIT C

ST ATEMENT ON THE DRUG-FREE WORKPLACE
To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 1990), which established the Drug-FreeWorkplaceActofl990,the CityofSouthGate
(your agency)
accordingly provides this statement of compliance.

In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees [Section 8355(a) of the Government Coded. Consequently, in accordance with this directive, this statement is issued to meet this requirement.

T)1e C!i'y' Of SOuttl Gaie (your agency'), an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances. [Section 8355(b)(1)]
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the worksite of California state employees. [Section 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee's worksite, shall report the conviction to the granting and monitoring State agency upon conviction. [Section 8356(Ei) (1) (2)]
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the satisfactory completion of a drug abuse assistance or rehabilitation program. [Section 8355(b)(4)] The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further information.

It is the intent of the C![V Of SOut+1 Gage (youragency) to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement. [Section 8355(c)]
367

EXHIBIT D
I * . - 'l (A/OES
QaVERNORaS GfflCE
OF EHEJ3EN(.Y SERViCES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant hos the legol authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper plonning, management, and completion of the project described in this application, within prescribed timelines.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulotions (see below):
(b) Federal Program Notice of Funding Opportunity (NOFO):
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO: and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal gron+ programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Manogement and Budget (OMB) and can be found at h++p://www.whi+ehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicam hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will ob+oin proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the gram project and that any cash match will be appropriated as required:
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
368
EXHIBiT D
C4/OES
t)OVERN €)R"; 01-@ICE
0 F E S E R G E N CY S E RV I C E !i
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application: and
(e) Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (u.s.c.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated Funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for Clll subawards at all tiers (including subcontroc+s, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipien+s shall certify and discloseaccordingly. 4(, n . . A f I j I . :lk: . I
369

EXHIBIT D
Ca/OES
(!OV!:RN(lRaS OF@lCe
CiF E!4ERG!:NCY !)ERVICES
For Cal OES Federal
Standard Assurances
Non-Disaster Grant Programs
The Applicant will CIISO comply with provisions of the Hatch Act (5 u.s.c. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment octivities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that Federal Funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.213 and codified in 2 C.F.R. Part l 80, Deborment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for deborment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of froud or o criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction: violation of federal or smote an+i+rust statutes or commission of embezlement theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragroph (2) (b) of this certification: and (d) Have not within o three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and Federal statutes relating to non- discrimination, including:

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370

EXHIBIT D
CalOES
(!C)VE-RNOflaS OF-Flat
OF EMER(IEN(.Y !iERVICE5
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title Vl of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 u.s.c. § 2000d eL seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services:
(b) Title IX of the Education Amendments of 1972, (20 u.s.c. §§ 1681-1683, and 1 685-'1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity:
(c) Section 504 of the Rehabilitation Act of 1973, (29 u.s.c. § 794), which prohibits discrimination against those with disabilities or access and functional needs:
(d) Americans with Disabilities Act (ADA) of 1990 (42 u.s.c. § § 12101- 12213), which prohibits discriminationon the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs:
(e) Age Discrimination Act of 1975, (42 u.s.c. §§ 6101-6107), which prohibits discrimination on the basis of age:
(f) Public Health Service Act of 1912 (42 u.s.c. §§ 290 dd-2), relaxing to corfiden+iali'fy of patient records regarding substance abuse treatment:
(g) Title Vlll of the Civil Rights Act of 1968 (42 u.s.c. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. PartlOO. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) - be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201 ); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcon+ractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order l 1375, which bans discrimination on the bosis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government con+roctors:
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; gririz A yf 1 A Ini+inlc
371

EXHIBIT D
CtllOES
fsC)VtRNOR- aS OP?la!
0 F E M E R (1 EN (.Y S E RVI C E S
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19:
(I) The Applicam will comply with California's Fair Employment and Housing Ad (FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable.

FEHA prohibits harassmerf and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breasffeeding), gender, gender identity, gender expression, sexual orientation, marital status, notional origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or re+alio+ion for protesting illegal discrimination related to one of these cotegories, or for reporting patient abuse in tax supported institutions:
(m) Any other nondiscrimination provisions in the specific statute (s) under which application for federal assistance is being made: and (n) The requirements of any o'ther nondiscrimination statute(s) that moy apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 u.s.c. § 701 et seq.), the Applicant certifies that it will maintain Cl drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with sfote and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21 l77), to include coordination with the city or county planning agency:
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, § § 15000- 15387) :
(c) Federal Clean Water Act (CWA) (33 u.s.c. § 1251 et seq.), which es+ablishes the basic structure for regulating discharges of pollufan+s into the waters of the United States and regulating quality standards for surface waters:
(d) Federal Clean Air Act of 1955 (42 u.s.c. § 740l ) which regulates air emissions from stationary and mobile sources;
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372

EXHIBIT D
Cd/OES
G OV t R N O R'S O @ PI a !
C)F E!-IER(IENCY SERVICE!I
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the Nationa Environmental Policy Act (NEPA) of 1969 (P.L. 9'l-190): the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal octions on minority and low-income populations with the goal of achieving environmental protection for all communities:
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988:
(g) Executive Order 11514 which sets forth national environmental standards:
(h) Executive Order l 1738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in Cl manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation ofwe+lands;
(i) The Safe Drinking Wafer Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205):
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of l 972 (16 u.s.c. §§1451 etseq.):
(l) Conformity of Federal Actions to Sk:i+e (Clear Air) Implementation Plans under' Section 176(c) of the Clean Air Act of 1955, as amended (42 u.s.c. §§7401 et seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 u.s.c. § 127 l et seq.) related to protecting components or potential components of the national wildand scenic rivers system.

The Applicant shall not be: l ) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuam to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions: or 3) determined to be in violation of federal law relating to air or water pollution.
373

EXHIBIT D
Cd/OES
Ot)V!RNOhaS t)P?lCE
0 F E M E R (1 E N CY S E RV l(. ES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicon+ will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F AuditRequiremen+s.

9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipien+s, contractors, successors, tronsferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organiza+ional conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 u.s.c §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursemen+ or advance.

12. Reporting - Accountabilify
The Applicant agrees to comply with applicable provisions of the Federal Funding Accounfability and Transparency Act (FFATA) (P.L. 109-282), specifically (o) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federol entity at 2 C.F.R. Port 25 Financiol Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.

Part 170 Reporting Subaward and Executive Compensation Information.

13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 u.s.c. § 2409, 41 u.s.c. § 4712, and 10 u.s.c. § 2324, 41 u.s.c. § 4304 and § 4310.

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374

EXHIBIT D
C4/OES
GOV!:RNOR'S Offl(:!
OF EMERGENCY !iERVICE3
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

14. Human Trafficking
The Applicant will comply with the requirements of Section 106 (g) of the Victims Protection Act of 2000, as omended (22 u.s.c. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 u.s.c. §§ 276a to 276a-7), as applicable, and fhe Copeland Act (40 u.s.c. § 3145 and 18 u.s.c. § 874) and the Contract Work Hours and Safety Standards Act (40 u.s.c. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 u.s.c. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and o+hernon-profit organizations.

16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, CIS per the workers compensation laws set forth in California Labor Code §§ 3700 e+ seq.

17. Property-Related
f applicable to the type of project funded by this federal award, the Applicant wil (a) Comply with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of l 970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired CIS a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federol participation in purchase:
(b) Comply with flood insurance purchase requirements of Section 1 02(Cl) of the Flood Disaster Protection Act of l 973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
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375

EXHIBIT D
Ca/OES
[iOV!RN(lRaS CHt'lC[
C)F ESER(iEN(.Y SERVICE!i
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) ASSiS+ the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 u.s.c. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Ad of1974 (16 u.s.c. §469a-1 et seq.): and
(e) Comply with the Lead-Based Paint Poisoninq Prevention Act (42 u.s.c. § 4831 and 24 CFR Port 35) which prohibits the use of lead-based paint in construction or rehabilitotion of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For Clll construction projects, the Applicont will:
(a) Not dispose oT, modify the use of, or change the terms of the real property title or other interest in the site and Facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal ossistance funds to assure nondiscrimina+ion during the useful life of the project:
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications: and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19. Use of Cellular Device While Driving is Prohibited Applicants are required to comply with Californio Vehicle Code sections 23123 and 23123.5. These ICIWS prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read o text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency CCIII to 911, ICIW enforcement, or similar services.
47 376

EXHIBIT D
CdOES
GOVE-RNORaS OF)'l(:t
OF EMERGENCY SERVICE!3
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that oft information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federol control, is subject to the Freedom of Information Act (FOIA), 5 u.s.c. § 552, and the California Public Records Act, California Government Code section 6250 ef seq. The Applicant should consider these ICIWS and consult its own State and local !aws and regulations regarding the release of information when reporting sensitive matters in the gronf application, needs assessment, and strategic planning process.

EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) -

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
All recipients must ocknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriote government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (Pll) DHS defines personally iden+ifiable information (Pll) os any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collec+Pll are required to have Cl publically-available privacy policy that describes standards on the usage and mairfenonce of Pll they collect. Recipients may also find the DHS Privocy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.

24. Copyright
All recipients must affix the applicable copyright notices of 17 u.s.c. §§ 401 or 402 and an acknowledgement of u.s. Government sponsorship (including the award number) to ony work first produced under federal financial assistance awards.

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377

EXHIBIT D
Cd/OES
GCIVtRNORaS OFPIC[
OF EMERGFNCY SERVICE!i
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

25. Duplication of Benefits
Any cost allocable to C) particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpar+ E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal stotufes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 u.s.c. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federa debt. Examples or relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of l974
All recipients must comply with Preference for u.s. Flag Air Carriers: (air carriers holding certificates under 49 u.s.c. § 41102) for international air tronspor+ation of people and property to the ex+errf that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of l974 (49 u.s.c. § 40118) and the interpre+ative guidelines issued by the Comptroller General of the United States in the March 311981, amendment to Comptroller General Decision B- 138942.

29. Hotel and Motel Fire Safety Act of1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, mee4ing, convention, or training space funded in whole or in port with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1 974, as amended, 15 u.s.c. § 2225a.
378

EXHIBIT D
Ca/OES
[iOVtRN0RaS OP@ICE:

OF EHERGEN(.Y !iERVICE!i
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipiems are subject to the Bayh-Dole Act, Rub. L.

No. 96-517, as amended, and codified in 35 u.s.c. § 200 e+ seq. All recipients ore subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
All recipients must comply with Executive Order 13224 and u.s. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $!0,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Aword Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xll, the full text of which is incorporated here by reference in the award terms and conditions. 2ririo 1 ') rif 1 A Ini+ink
379

EXHIBIT D
I * " l
(J/OES
00VtRNf)RaS OFFIC:E
OF E!ERGEN(.Y SERVICEEi
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 u.s.c. §§ 175-1 75c.

36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coasf Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

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380

EXHIBIT D
CdOES
0(+vEqNOR'5 0@-Fl(:I
OF EHER(iEN(:Y SERVICE5i
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

IMPORT ANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursemen+, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant its successors, transferees, ossignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1 ) the recipient has made folse certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents For all subawords at C)11 tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2020, Version 10.L hereby incorporated by reference, which can be found at:
h++ps://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
5plyB(ipiBy)j; COMPLETE NEXT PGATE
Signa+ureofAu+horizedAgent: COMPLETENEXTPAGE
Printed Name of Authorized Agent: COMPLETE NEXT PAGE Jiii8: COMPLETE NEXT PAGE [)giB: COMPLETE NEXT PAGE

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381

EXHIBIT D

COUNTY OF LOS ANGELES
2021 CERTIFICATION OF GRANT ASSuRANCES
As the duly authorized representative of the Subrecipient, I hereby certify Subrecipient's complete acceptance of Exhibit D, and agreement to abide by all provisions, assurances, conditions and requirements of the Grant Assurances therein.

BY
C:7 Representai!ve/T![le (Signature) (Print Name) Date

APPROVED AS TO FORM
BY
Clt'l AttorneV (Signature) (Print Name) Date
ATTEST
BY
City Clerk (Signature) (Print Name) Date
53 382

EXHIBIT E

GAVIN NEWSOM
Govehxop
at ' o a a i I Cd OESI
a a ,., ;l 00ffRNOR'S aFPICE
Q '.i:17" op eueaaoicy rpsvicts
MARK S. GHILARDUCCI
Dieecroe
October 23, 2020
Fesio A. Davenport
Acting Chief Executive Officer
Los Angeles County
500 West Temple Street, Room 713
Los Angeles, CA 90012-0000
SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROV AL Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) Subaword #2020-0095, Cal OES 1D#037-00000
Subaward Period of Performance: 09/01 /2020-05/31 /2023 Dear Ms. Davenpori:

We are pleased to announce the approval of your FY 2020 HSGP subaward in the amount of $10,593,612. Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requested using the California Governor's Office of Emergency Services [Col OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuam to Title 2, Code of Federal Regulations (CFR), Sections 200.338(Cl) and 200.207(b)(1)-(2).

This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the Colifornia Supplement to the NOFO, and all applicable federal, state, and loca requirements. All activities funded with this subaward must be completed within the subaword period of performance.

Subrecipients must obtain additional written approval to incurring costs for activities such as aviation, wa+ercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review. Additionally, €111 projects falling under the National Priority Investment Justifications must be reviewed and approved for effectiveness by the i4ff*!4 !-@
3650 SCHRIEVER AVENUE, MATHER, CA 95655
WWW.CCllOES.C(].CIOV 383

EXHIBIT E
Fesia A. Davenport
October 23, 2020

Federal Emergency Management Agency (FEMA), prior to the obligation, and expenditure of funds for those projects.

Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool (GRT) semi-annually for the duration of the suboward period of performance or until all activities are completed ond the suboword is formolly closed. Failure to submit required reports could result in subaword reduction, suspension, or termination. Throughout the subaword cycle, milestones set in the GRT will be used as indicators of project feasibility, performance, and grant management capacity. This information may also be used in assessing proposals in future grant opportunities.

A Conditional Hold has been placed on your suboword; five percent of the subaward must be alJocofed to each of the four National Priority Investment Justifications for Cl total of twenty percent of the aword. To release this hold, oddi+ional information is required for the investments identified which must be submitted in the December 2020 BSIR in C) manner consisfent with Grants Program Direcforate Information Bulletin No. 447.

Your dated signature is required on this letter. Please sign and return the origina to your Cal OES Program Representative within 20 calendar days upon receipt and keep o copy for your records. For further assistance, please contact your Cot OES Program Representative.

Sincerely,
MARK S. GHILARDUCCI
Director
Fesia A. Davenport
Los Angeles County
Q!)-C(-roib
Date
384
Pro3ect Ledger
Gate
!1 State Home Security Program (SHSP) Projects
Subaward: 2021-0081
ES ID: 037-00000
Initial Application
4/25/2021
+ct
Project Title
Funding
Source
Discipline Solution Area Total Budgeted
LE Surveillance Cameras 1 HSGP-SHSP

HSGP-SHSP
Equipment $ 22,000
Equipment i $ 50,000
Total S 72,000

385
South Gate
FY 202 l State Home Security Program (SHSP) Projects Grant Subaword: 2021-0081
Cal OES ID' 037-00000
Planning
Project
No.

Planning AcfMfy
Funding
Source
Discipline Solution Area Sub
Category
Expenditure
Category
Final Product
NoncompetHlve
Procurement
over 5250K
Budgeted Cost
s
I

Loeadteger Type lnitia41/2A5p/p210lc2alflon
PPoOPP sElnad'DDoa;ea 59//3\//22o022'4
386
South Gate
Organization
FY 2021 State Home Security Program (SHSP) Projects Grant Subi:iward: 2021-0081
CCII OES ID: 037-00000
Project
No.

Organlzatlon
Fundlng
Source
Discipline
Solution Area
Sub-Category
Expenditure
Category
Detail
certification on
File
Budgeted Cost
s

Loeadteger Type lnltla41/A2sp/p210lc2altlon
;O: ::a.rf:te :1::4
387
South Gate
FY 2021 State Home Security Program (SHSP) Projects Grant Subaword' 2021-0081
COl OES 10' 037-00CDO
Project
No.

Equlpment Description (Include
Quantity) AEL # AEL Title Fundlng
Source
Discipline ' Soluflon Area Sub
Category
Deployable /
Shareable
Noncompefftive
Procurement over
5250K
Hold Trigger Budgeted
Cost
5 72.000
58 00
2 - Video Cometo Sys+em
Icameras. software. inslollt>+ion)
Fixed
14SW-01-VIDA.
21 GN-00-INST
Systemi. Video Assessment.

Security: Installation

HSGP-SHSP LE
Information
Technology Deployable No EHP $ 22.000
85 00 Penme+et Fencing. installation i4SW-01-WALL:
21 GN-00-INST
Baniets. Fencei: Jersey Walls:

Installation HSGP-SHSP LE
Physical Security
Enhancement
Equipment
N/A No EHP $ 50.000

Loeadteger Type Inltla41/A25p/p210lc2altlon
:o0: s;nad"Doaat:e 59//3'T//22o022'4
388
South Gale
iY 202T Siole Home Secutlly Ptogtam iSHSP] Piolecls Cl an I } 11b()vtt)t d 20:' I-0081
COl OE} 1€ U'l7-111I11J110

389
Exercise
SotAh Gate
FY 2021 Sjale Home Security Piogiam (SHSP) Projects Gionl Subowoid 2021-0081
ledgeiType
Daje
Initial Application
4/25/202T
Cal O(S 10 1117-00000
::: :::Tl:;l:e ;/:i:

390

EXHIBIT F
1 The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2021 Homeland Security Grant Program
. If you are going to apply for this funding opportunity and have r obtained an Employer Identification Number (EIN), a Data Universal Numbering System (DUNS) number, currently registered in the System for Award Management (SAM), or your SAM registration is not active, please take immediate action to obtain an EIN and DUNS Number, if applicable, and then register immediately in SAM or, if applicable, renew your SAM registration. It may take four weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:
http://wsvsv.grants.eov/web/grants/register.html. Detailed information regarding DUfSJS, EIN, and SAM is also provided in Section D of this NOFO under the subsection titled "How to Register to Apply." Detailed information regarding the time required for each registration is also provided in Section D of this NOFO under the subsection titled "Other Key Dates." Table of Contents
A. Program Description... .....

1. Issried By...........................

2. Assistance Listings Number

3. Assistance Listings Title.

4. Funding Opportunity Title.

5. Funding Opportunity Number. ......

6. Authorizing Authority for Program........

7. Appropriation Authority for Program..... .....

8. Announcement Type

9. Program Category

10. Program Overview, Objectives, and Priorities..

11. Performance Metrics.

B. Federal Award Information.

1. Available Funding for the NOFO

2. Projected Number of Awards

3. Period of Performance.

4. Projected Period of Performance Start Date(s)....

5. Projected Period of Performance End Date(s)....

6. Funding Instrument Type...

C. Eligibility Infoimation....

1. Eligible Applicants....

2. Applicant Eligibility Criteria

3. Other Eligibility Criteria.... .... ..

4. Cost Share or Match.

D. Application and Submission Jnformation...

1. Key Dates and Times

2. Agreeing to Terms and Conditions of the Award . 3 .3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.9
o
o
3 3
3 3
3 3
3 4
4 5
5 5
7 FY 2021 HSGP NOFO Back to the Too
391

EXHIBIT F
2 3. Address to Request Application Package............

4. Steps Required to Obtain a Unique Entity Identifier, Register in the Management (SAM), and Submit an Application........

5. Electronic Delivety..

6. How to Register to Apply through Grants.gov. .. .

7. How to Submit an Initial Application to FEMA via Grants.gov

8. Submitting the Final Application in ND Grants..

9. Timely Receipt Requirements and Proof of Timely Submission..

10. ContentandFormofApplicationSubmission..........

11. Other Submission Requirements..

12. Intergovernmental Review..........

13. Funding Restrictions and Allowable Costs.......

E. Application Review Information ...........

1. Application Evaluation Criteria ...

2. Review and Selection Process
F. Federal Award Administration Information

1. Notice of Award..

2. Pass-Through Requirements

3. Administrative and National Policy Requirements... ..........

4. Reporting.. .........

5. Monitoring and Oversight.... ........

G. DHS Awarding Agency Contact Information. .

1. Contact and Resource Information

2. Systems Information....... ........ ...... .

H. Additional Information

1. Termination Provisions

2. Period of Performance Extensions
17 System for Award
FY 2021 HSGP NOF'O Back to tlie Too
392

EXHIBIT F
3 A. Program Description

1. Issued By
u.s. Department of Homeland Security (DHS)fFederal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD)

2. Assistance Listings Number

97.067

3. Assistance Listings Title
Homeland Security Grant Program

4. Funding Opportunity Title
Fiscal Year 2021 Homeland Security Grant Program (HSGP) * State Homeland Security Program (SHSP)
* Urban Area Security Initiative (UASI)
* Operation Stonegarden (OPSG)

5. Funding Opportunity Number
DHS-2I -[GPD]-[067]-[00]-[02]

6. Authorizing Authority for Program
Section 2002 of the Homelcmd Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2021 (Pub. L. No. 116-260) 8, Announcement Type
Initial

9. Program Category
Preparedness: Community Security

10. Program Overview, Objectives, and Priorities
a. Overview
The Fiscal Year (FY) 2021 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and tenitorial governments, as well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation's communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan, HSGP supports the goal to Strengthen National Preparedness and Resilience.
393

EXHIBIT F
4 In FY 2021, there are three components of HSGP:
1) State Homeland Security Progrcim (SHSP): SHSP assists state, local, tribal, and territorial efforts to build, sustain, and deliver tlie capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 2) Urbam Area Security Initicdive (UASr): UASI assists high-threat, high-density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 3) Opercdiotz Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States' borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. State, local, tribal, and territorial (SLTT) law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority as a result of participation in OPSG.

The 2018-2022 FEMA Strategic Plan creates a shared vision for reducing the risks posed by terrorism and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. HSGP supports the goals of Building a Culture of Preparedness and Readying the Nation for Catastrophic Disasters. We invite our stakeholders and partners to also adopt these priorities and join LIS in building a more prepared and resilient Nation, as preparedness is a shared responsibility and funding should support priorities that are most impactful and demonstrate the greatest retutan on investment.

For FY 2021, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other emerging threats to our national security. DHS and its homeland security mission were born from the "failures among federal agencies and between the federal agencies and state and local authorities to share critical information related to the threat of terrorism" prior to the September 11, 2001, attacks.' The threat profile has changed in the past two decades - we now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, threats from domestic violent extremists, and threats from new and emerging technologies. But information sharing and cooperation among state, local, and tribal authorities and federal agencies, including all DHS officials, is just as vital, and perhaps even more vital, today. Therefore, for FY 2021, we have identified five priority areas, tied to some of the most serious threats that DHS would like to see addressed by state and local ' Homeland Security Act of 2002: Report Together with Minority and Dissenting Views 222, Select Committee on Homeland Security: 107th Congress, U.S. House of Representatives (2002) (H. Rpt. 107-609). 394

EXHIBIT F
5 governments, that recipients will need to address with their HSGP funds. Perhaps most importantly, we will be focused on forging partnerships to strengtheri information sharing and collaboration in each of these priority areas and looking for recipients to remove barriers to communication and cooperation with DHS and other federal agencies. b. Objective
The objective of the FY 2021 HSGP is to fund state, local, tribal, and territorial efforts to prevent tenorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States.
c. Priorities
Given the evolving threat landscape, it is incumbent upon DHS/FEMA to continuously evaluate the national risk profile and set priorities that help ensure appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2021, five priority areas attract the most concern. Due to the uniqrie threats that the nation faces in 2021, DHS/FEMA has determined that these five priorities should be addressed by allocating specific percentages of SHSP and UASI funds to each of these five areas, for a total of 30 percent per award. The following are the five priority areas for FY 2021, along with the corresponding percentage of SHSP and UASI funds that each recipient will be required to designate to each priority area in order to obtain a full allocation of SHSP and UASI funds:
1) Enhancing cybersecurity - 7.5 percent
2) Enhancing the protection of soft targets/crowded places - 5 percent 3) Enhancing information and intelligence sharing and analysis, and cooperation with federal agencies, including DHS - 5 percent
4) Combating domestic violent extremism - 7.5 percent 5) Addressing emergent threats (e.g., transnational criminal organizations, unmanned aircraft systems [UASs], weapons of mass destruction [WMD], etc.) - 5 percent Failure by a recipient to propose investments and projects that align with the five priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI tunds (up to 30 percent) placed on hold until they provide projects that sufficiently align to the National Priority Areas, and total at least the minirmim percentage identified above of total SHSP and UASI funds per National Priority Area.

A state or high-risk urban area must allocate the remaining 70 percent of their funding to gaps identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:
1) Effective planning;
2) Training and awareness campaigns;
FY 2021 HSGP NOFO Back to tlie Top
395

EXHIBIT F
6 3) Equipment and capital projects; and
4) Exercises.

SHSP and UASI Funding Priorities
The table below provides a breakdown of the FY 2021 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed.

Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants.

FY 2021 SHSP & UASI Funding Priorities
r'V 'i 01 I '[TQ l' D AT{I nl'l I)-,l, +,, +l,, T,. 396

EXHIBIT F
7 Enhancing
information and
intelligence
sharing and
analysis, and
cooperation with
federal agencies,
including DHS
* Intelligence and infomiation
sharing
* Interdiction and disruption
* Planning
* Public information and
wam ing
* Operational coordination
* Risk management for
protection programs and
activities
* Safety and
Security
* Fusion center operations (Fusion Center
project will be required under this
investment, no longer as a stand-alone
investment)
* Infortnation sharing with all DHS
components; fusion centers; other
operational, investigative, and analytic
entities; and other federal law
enforcement and intelligence entities
* Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition,
assessment, analysis, and mitigation
* Identification, assessment, and reporting
of threats of violence
* Joint intelligence analysis training and
planning with DHS officials and other
entities designated by DHS
Combating
Domestic
Violent
Extremism
* Interdiction and disruption
* Screening, search and
detection
* Physical protective measures
* Intelligence and infoimation
sharing
* Planning
* Public information and
waming
* Operational coordination
* Risk management for
protection programs and
activities
* Safety and
Security
@ Open source analysis of misinformation
campaigns, targeted violence and threats
to life, including tips/leads, and
online/social media-based threats
a Sharing and leveraging intelligence and
infoimation, including open source
analysis
* Execution and management of threat
assessment programs to identify, evaluate,
and analyze indicators and behaviors
indicative of domestic violent extremists
* Training and awareness programs (e.g.,
through social media, suspicious activity
reporting [SAR] indicators and behaviors)
to help prevent radicalization
@ Training and awareness programs (e.g,,
through social media, SAR indicators and
behaviors) to educate the public on
misinfomiation campaigns and resources
to help them identify and report potential
instances of domestic violent extremism
Addressing
Emergent
Threats, such as
the activities of
Transnational
Criminal
Organizations,
open source
threats, and
threats from
UAS and WMD
@ Interdiction & disruption
* Screening, search and
detectiori
* Physical protective measures
* Intelligence and infomiation
sharing
* Planning
* Public Information and
Warning
* Operational Coordination
* Safety and
Security
* Sharing and leveraging intelligence and
information
* UAS detection technologies
* Enhancing W"&tD and/or improvised
explosive device (IED) prevention,
detection, response and recovety
capabilities
o Chemical/Biological/Radiological/
Nuclear/Explosive (CBRNE)
detection, prevention, response, and
recovery ecui ment
N"Rhrr ffiWfflflfl!flllaffllRm
Planning * Planning * Safety and
Security
it Development cf:
o Security Risk Management Plans
68 397

EXHIBIT F
8 ffi@fTh(lirj"Ji'4fiT7Jt € il-innllii a - . ' M ffl i (' I I-i ra'' WX'GTTTmr!fJ?nNJMK'rTJ " ' . ' * Risk management for
protection programs and
activities
* Risk and disaster resilience
assessment
ii Threats and hazards
identification
* Operational coordination
* Community resilience
-o Threat Mitigation P-lans
o Continuity of Operations Plans
o Response Plans
* Efforts to strengthen govemance
integration between/among regional
partners
* Joint training and planning with DHS
officials and other entities designated by
DHS
* Cybersecurity training and planning
Training &
Awareness
ii Long-term vulnerability
reduction
* Public infomiation and
waming
* Operational coordination
ii Situational assessment
* Community resilience
ii Safety and
Security
* Active shooter training
* Intelligence analyst training
* SAR and terrorism indicators/behaviors
training
* Security training for employees
* Public awareness/preparedness campaigns
* Joint training and planning with DHS
officials and other entities designated by
DHS
* Cybersecurity training and planning
Equipment &
Capital Projects
* Long-teim vulnerability
reduction
ii Infrastructure systems
* Operational communications
* Interdiction and disruption
* Screening, search and
detection
* Access control and identity
verification
ii Physical protective measures
ii Safety and
Security
* Protection of high-risk, high-consequence
areas or systems that have been identified
through risk assessments
* Physical security enhancements
o Security cameras (CCTV)
o Security screening equipment for
people and baggage
o Lighting
o Access Controls
a Fencing, gates, baniers, etc.

Exercises ii Long-term vulnerability
reduction
* Operational coordination
ii Operational communications
* Community resilience
* Safety and
Security
* Response exercises
For FY 2021, each SHSP and UASf recipient is required to submit an Investment Justification (U) for each of the five National Priority Areas identified above. Each of these five investments must also account for at least the relevant minimum percentage of the applicant's SHSP and UASI allocation. The fusion center project must be included rinder the Information and Intelligence Sharing U. State Administrative Agencies (SAAs) may submit complete project-level information at the time of application, including the five National Priority Area Us, but are not required to do so. As a reminder, all SHSP- and UASI-funded projects must have a demonstrated nexus to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/FEMA also requires SHSP and UASI recipients (states, territories, and high-risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs, V'V i ni 1 [TQ {' D ATnI;'{l Qanl+ trs tl'ip Ti'ivi 398

EXHIBIT F
9 Additional information on the THIRA/SPR process, including other National Preparedness System (NPS) tools and resources, can be found at l"ittps://wyvvv.fema.gov/national- preparedness-system. Detailed information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Mamial.

OPSG Funding Priorities
The table below provides a breakdown of the FY 2021 0PSG funding priorities, which remain focused on and unique to border security.

FY 2021 0PSG Funding Priorities
Enhancing
information and
intelligence
sharing and
analysis, and
cooperation with
federal agencies,
including DHS
Addressing
Emergent
Threats, such as
the activities of
Transnational
Criminal
Organizations
Intelligence and
information sharing
Interdiction & disruption
Screening, search and
detection
Physical protective
measures
Intelligence and
infoimation s
Safety and
Security
Participation iti the DHS/ICE 287(g)
training program
Information sharing with all DHS
components; fusion centers; other
operational, investigative, and analytic
entities; and other federal law
enforcement and intelligence entities
Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition,
assessment, analysis, and mitigation
Identification, assessment, and reporting
of threats of violence
Joint intelligence analysis training and
planning with DHS officials and other
entities desi ated b DHS
Safety and
Security
Operational overtime for border security
operations as directed by the applicable,
USBP-approved operations order
Sharing and leveraging intelligence and
information
For FY 2021, each OPSG applicant is required to clearly articulate and identity how the Concept of Operations addresses ectch of the two national priorities identified above.

11. Performance Metrics
Performance metrics for this program:

SHSP and UASI:
* Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the sectioti above FY 2021 HSGP NOFO Back to the Too
399

EXHIBIT F
10 OPSG:
* Number of contacts that occurred as a result of OPSG deployments o Number of arrests that resulted from OPSG contacts o Value of drug seizures that resulted from OPSG contacts B. Federal Award Information

1. Available Funding for the NOFO: $1,120,000,000.00 e ('l @4 "-a EJ ViYtT!-ThTi ai Y' !6 'aj@ I I * a Ngh N I rl ;inl " 't'ir: \WWMffl ' - " a ' I
SHSP $415,000,00C
UASI $615,000,00 €
OPSG $90,000,00 €
Total $1,120,000,000
SHSP Allocations
For FY 2021, DHS/FEMA will award SHSP funds based on DHS/FEMA's relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocation or award.

Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive O.35 percent of the total fiinds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin [slands) will receive a minimum allocation of O.08 percent of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended.

Each state must include a separate U for each of the five National Priority Areas identified in tlie Priorities section, above. All projects related to the National Priority Area must be included in the IJ. The tunding level in each National Priority Area investment must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the state's SHSP allocation in the table below.

FY 2021 SHSP ALLOCATIONS
FY 2021 HSGP NOFO Back to the Top
400

EXHIBIT F
11 UASI Allocations
Eligible candidates for the FY 2021 UASI program are identified in the table below.

Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at https://svyvw.census.gov/programs-surveys/metro-micro.html. THIRA/SPR results do not impact grant allocation or award.

The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEA/LA's relative risk methodology pursuant to the Homeland Security Act of 2002, as amended.

In its application, each high-risk urban area, through the state, must include a separate U for each of the five National Priority Areas identified in the Priorities section, above. All projects related to the National Priority Area must be included in the IJ. The funding level in each National Priority Area investment must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the urban area's UASI allocation in the table below.

RV )n)1 TIQ(J) NOR(l f'Jgrl- in tl'ip Triz
401

EXHIBIT F
12 2021 UASI ALLOCATIONS
OPSG Allocations
For FY 2021, DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2021 0PSG risk assessment is designed to identify the risk to border security and to aSSiSt with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law 402

EXHIBIT F
13 enforcement agencies that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the state's application as described in Section D, below. The THIRA/SPR process is not required for OPSG.

For the pcirposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vtilnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.

Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations.

Effectiveness of the proposed investments will be evaluated based on the recipient's investment strategy, budget, collaboration, and past performance.

2. Projected Number of Awards: 56

3. Period of Performance: 36 months
Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this NOFO and the Preparedness Grants Manual.

FEMA awards under this program only include one budget period, so it will be same as the period of performance. See 2 C.F.R. Fg 200.1 for definitions of "budget period" and "period of performance."

4. Projected Period of Performance Start Date(s): 10/01/2021

5. Projected Period of Performance End Date(s): 09/30/2024

6. Funding Instrument Type: Grant
C. Eligibility Information

1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including 403

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14 those applications submitted on behalf of UASIand OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes under the SHSP and OPSG through the SAA.

2. Applicant Eligibility Criteria
Eligible high-risk urban areas for the FY 2021 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most POPLIIOLIS MSAs in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

In FY 2021, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

In FY 2021, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier l entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier l county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as determined by the USBP.

An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not: 1) a curretxt employee, personnel, official, staff, or leadership of the non-federal entity; and 2) dgdy authorized to cipply for an award on behalf of the non-federal entity at the time of application.

Further, the Authorized Organization Representative (AOR) must be a duly authorized current employee, personnel, official, staff, or leadership of the recipient and provide an etnail ciddress xmique to the recipient at the time of cipplication and gipon any change in assignmerit during the period of performatxce. Consultants or contractors of the recipient are not permitted to be the AOR of the recipient.
3, Other Eligibility Criteria
a. National Itxcident Mamigement System (NIMS) Implemetxtation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for progress and 404

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15 achievement reporting is on FEMA's website at https://yvivw.fema.gov/einergency- managers/nims/iinplementation-training.

Please see the Preparedness Grants Manual for more information on NIMS. b. Emergency McmagementAssistance Compact (EMAC) Membersliip In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2021 HSGP funding must be readily deployable and NIMS-typed when possible to support emergency or disaster operations per existing EFSAAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.
c. Law Enforcement Terrorism Prevetxtion Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 u.s.c. § 607), DHS/F EMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP's authorizing statute are used for LETPAs. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 25 percent of the combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent LETPA allocation may be met by funding projects in any combination of the five National Priority Areas identified above and any other investments. The 25 percent LETPA allocation requirement is in addition to the 80 percent pass-through requirement to local units of government and tribes, referenced below.

The National Prevention Framework describes those activities that shohild be executed upon the discoveiy of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds.

Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

4. Cost Share or Match
There is no cost share or match requirement for the FY 2021 HSGP.

D. Application and Submission Information

1. Key Dates and Times
a. Application Start Date: 02/25/202l
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16 b. Application Submissiotx Deadline: 05/14/2021 at 05 PM ET All applications must be received by the established deadline.

The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled "Timely Receipt Requirements and Proof of Timely Submission" in Section D of this NOFO.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. "Timely notification" of FEMA means: prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, "DHS Awarding Agency Contact Information." For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or NDGrantst2,fema.dhs.eov. The ND Grants Service Desk is available Monday through Friday, 9:00 AM - 6:00 PM Eastern Time (ET).

For programmatic or grants management qciestions, please contact your Program Analyst or Grants Specialist. If applicants do not know who to contact or if there are programmatic qciestions or concerns, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at askcsid(2Th,fema.dlis.eov, Monday through Friday, 9 AM - 5PM ET.
c. AnticipcdedFundingSelectionDate: No later than 07/16/2021 d. AnticipcitedAwardDate: No later than 09/30/2021
e. Other Key Ikdes:

Event Suggested Deadline for Completion
Obtaining D{JNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or Updating SAM
registration Four weeks before actual submission deadline Registering in Grants.gov Four weeks before actual subinission deadline T';' I T Q41j 4 TT (' (' TI AT/'I T;' (% D . - T - i- .- i- L .- aT . 406

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17 Starting application in Grants.gov One week before actual submission deadline Submitting the final application in ND Grants By the submission deadline

2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.

Initial applications are processed through the Grants.eov portal. Final applications are completed and submitted through FEMA's ND Grants System. Application forms and instructions are available at Grants.gov. To access these materials, go to http://vvyvw.grants.gov.

Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding Agency Contact Information" or by TTY (800) 462-7585.

4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application
Applying for an award under this program is a multi-step process and requires time to complete, Applicants are encouraged to register early as the registration process can take fohir weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed.

Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:
a, Apply for, update, or verify their Data Universal Numbering System (D'[)NS) number from Dun & Bradstreet and Employer Identification Number (EIN) from the Internal Revenue Service;
b. In the application, provide a valid DLTNS number, which is currently the unique entity identifier;
c. Have an account with ;
d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;
e. Create a Grants.gov account;
f. Add a profile to a Grants.gov account;
g. Establish an AOR in Grants.gov;
h. Register in ND Grants
i. Submit an initial application in Grants.gov;
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18 j. Submit the final application in ND Grants, including electronically signing applicable forms; and
k. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant's immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Specific instructions on how to apply for, update, or verify a DUNS number or SAM registration or establish an AOR are included below in the steps for applying through Grants.gov.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable D{)NS and SAM requirements. Therefore, an applicant's SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that detertnination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2%ii), if an applicant is experiencing exigent circumstances that prevents it from receiving a DUNS number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting askcsid(a.fema.d)is.eov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain a DUNS number and complete SAM registration within 30 days of the federal award date.

5. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants.

6. How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness Grants Manual.

7. How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO.

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19 Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity, you can create individual instances of a workspace. Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline.

In Grants.gov, applicants need to submit the following forms:
* SF-424, Application for Federal Assistance
@ Grants.gov Lobbying Form, Ceitification Regarding Lobbying For further information on how to submit an initial application via Grants.gov, please see the Preparedness Grants Manual.

8. Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications.

Applicants needing assistance registering for the ND Grants system should contact ndgrants(2,fema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see https://w'yvvv.fema.gov/erants/guidance-tools/non- disaster-grants-management-system.

In ND Grants, applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.lO of this NOFO, "Content and Form of Application Submission.". The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance throcigh the Forms tab under the SF-424 fainily on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled "Content and Foim of Application Submission" under Section D of this NOFO.

9. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an achowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of its initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov 409

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20 into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate.

All applications must be received in ND Grants by 5 PM ET on the application deadline.

Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

10. Content and Form of Application Submission
a. StcmdardRequiredApplicationFormsandlnforwition
I. GRANTS,GOV
* SF-424, Application for Federal Assistance, initial application submitted through Grants.gov
* Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through Grants.gov
n. ND GRANTS
* SF-424A, Budget Information (Non-Construction), submitted via the forms generated by ND Grants
o For construction under an award, submit SF-424C, Budget Information (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424A
* SF-424B, Standard Assurances (Non-Construction), submitted via the forms generated by ND Grants
o For construction under an award, submit SF-424D, Standard Assurances (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B
* SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND Grants
@ Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, "Funding Restrictions and Allowable Costs," for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this NOFO, "DHS Awarding Agency Contact Information" for further instructions.

Generally, applicants have to submit either the non-construction fotms (i.e., SF-424A and SF-424B) or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any non-construction work need only submit the construction forms (i.e., SF-424C and SF-424D) and not the non-construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non-construction work under this program need to submit both the construction and non- construction forms.

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21 b. Program-Specific Required Forms rind Information
i. IJ Dhvgtor'rvtbsr: SHSP AND UASI
As part of the FY 2021 HSGP application process for SHSP and UASI funds, applicants must develop formal Us that address the proposed investments. Failure to fulfill of all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the Us submitted to meet the minimum percent spend requirement for each National Priority Area. Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend requirement will result in funds being placed on hold until those issues are addressed.

FY 2021 SHSP and UASI applications must include one (1) U and at least one (1) respective project for each of the five National Priority Areas (Cybersecurity, Soft Targets/Crowded Places, Intelligence and [nformation Sharing, Countering Domestic Violent Extremism, and Emerging Threats) identified in this NOFO. Each of these five Us must also meet or exceed the minimum percent spend requirement based on the applicant's SHSP and UASI allocation stated in this NOFO. The SAA must submit one IJ per National Priority Area; all projects associated with a National Priority Area must be submitted in the same IJ and account for the relevant minimum spend requirement as a percentage of the SHSP or UASI allocation. SAAs may submit complete project-level information at the time of application but are not required to do so at the time of application. However, any SHSP or UASI application that does not include an U for each National Priority Area that meets the minimum spend requirement will have that funding placed on hold (up to the National Priority Area, or LIP to 30 percent of the total award) until those Us and project-level details that sufficiently address the Nationa) Priority Areas are received and approved by DHS/FEMA.

Each U must demonstrate how proposed investments:
* Support terrorism preparedness;
* Supportclosingcapabilitygapsorsustainingcapabilitiesidentifiedinthecommunity's THIRA/SPR process; and
* Support the overcoming of existing logistical, technological, legal, policy, and other impediments to collaborating, networking, sharing information, cooperating, and fostering a culture of national preparedness with federal, state, tribal, and local governments, as well as other regional, and nonprofit partners in efforts to prevent, prepare for, protect against, and respond to acts of terrorism, to meet its target capabilities, support the national security mission of DHS and other federal agencies, and to otherwise reduce the overall risk to the high-risk urban area, the state, or the Nation.

Each U must explain how the proposed investments will support the applicant's efforts to:
* Prevent a threatened or an actual act ofterrorism; * Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness; * Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of tenorism; and/or
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22 * Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftennath of an act of terrorism or other catastrophic incidents.

If not included in the application, SHSP and UASI recipients must submit complete project- level information for each SHSP and UASI U as pait of the Biannual Strategy Implementation Report (BSIR) due by January 30, 2022. This includes Us for the five National Priority Areas.

DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National Priority Areas, either at the time of application or as part of the December 2021 BSIR. DHS/FEMA will not reduce FY 2021 HSGP awards based on the effectiveness reyiew but will work with recipients to ensure compliance with the National Priority Area requirements based on the results of the effectiveness review. Recipients and subrecipients will not be permitted to expend funding under the National Priority Areas until the effectiveness of the proposed projects has been reviewed and confirmed by FEMA. n. Dbvbtopuigsr OF mvbsarwips'rs AND PROJECTS: SHSP @ Applicants must propose at least five and may include up to ten investments. * Within each investment, applicants must propose at least one project to describe the activities they plan to implement with SHSP funds. There is no limit to the number of projects that may be submitted.
* Required National Priority Area Us must include the name of the priority in the investment name for easy identification.
* Of the proposed SHSP-funded investments, one single project, within the required Intelligence and Information Sharing National Priority Area U, must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop the fusion center projects below and in the Preparedness Grants Manual. * All emergency communications investments must describe how such activities align with needs identified in their Statewide Communication Interoperability Plan (SCIP).

Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governing Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words "emergency communications" to easily identify any emergency communications investments.
* All requested funding must be associated with specific projects. For each project, several pieces of inforination must be provided to submit the project for consideration in the application, including:
o Project name;
o Project description;
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project); o Primary core capability the project supports;
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23 o Whether the project activities are shareable and deployable; and o Which National Priority Area (if any) the project supports. * Projects should describe how the proposed investment sripports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. * FEMA encourages states to use any DHS provided assessments, such as those performed by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing their Us.
m. NATIONAL PRIORITY AREA mvgsarxtbnrs: SHSP
States are encouraged to review the Strategic Framework for Countering Terrorisin and Targeted Violei'ice when developing investments.
* Cybersecurity IJ (7.5 percent)
At least one investment must be in support of the state's cybersecurity efforts. The investment must meet or exceed the FY 2021 national priority percentage for cybersecurity and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Cybersecurity investments must suppoit the security and functioning of critical infrastructure and core capabilities as they relateto preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2021 HSGP grant awards will be required to complete the 2021 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information Officer (CIO), Chief Information Security Officer (CISO) or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2021 NCSR is estimated to be open from October - December 2021.

The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.

Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity.

Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed infotmation and background on the NCSR, please see IB 439.
* Soft Targets/Crowded Places IJ (5 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors 413

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24 collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state's efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency. States are encouraged to engaged DHS' Protective Security Advisors' security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.
* Information and Intelligence Sharing and Cooperation IJ (5 percent) Effective homeland security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, tmeats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism - including both international and domestic terrorism, cybersecurity, border security, transnational organized crime, immigration enforcement, economic security, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the state's efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project.

Additional instructions on development of the fusion center project can be found below.

Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness.

Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for information sharing and cooperation with DHS and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional resources and infoimation regarding collaboration and information sharing are available throrigh the Department's Office of Intellieence and Analysis. 414

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25 * Domestic Violent Extremism IJ (7.5 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent extremists, including ideologically motivated lone offenders and small groups, present the most persistent and lethal terrorist threat to the Homeland. These violent extremists capitalize on social and political tensions, which have resulted in an elevated threat environment. They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States. The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic terrorism, including driving lawful protests to incite violence, intimidate targets, and promote their violent extremist ideologies.

Given the rise of domestic violent extremism in recent years, at least one investment must be in support of the state's efforts to combat the rise, influence, and spread of domestic violent extremism. Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments.

Please note that there currently is not a "Domestic Violent Extremism" Investment Type option in the Grant Reporting Tool (GRT). Instead applicants should select the "Standard" Investment Type and clearly name the U as "Domestic Violent Extremism Priority Area" to ensure it is appropriately accounted for during FEMA's administrative and effectiveness reviews.
* Emerging Threats IJ (5 percent)
The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead.

Terrorists, criminal actors, and foreign adversaries continue to utilize open source and other technologies to spread misinformation and sow discord in the United States. These actors also remain intent on acquiring WMD capabilities, and rogue nations and non-state actors are aggressively working to develop, acquire, and modernize WMDs that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market.

Due to the proliferation of such information and technologies, rogue nations and non- state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of UASs, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabili,ties against the United States and its interests.

Given the increased risk of these emerging threats, at least one investment must be in support of the state's efforts to address emerging threats. Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for emerging threats and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional resources and information regarding emerging threats are available through the Counterine Weapons of Mass Destruction Office and the Cybersecurity and Infrastructure Security %ency.
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26 IV. Dbvpt,op*tbsropIrwbsnvtbrqrshsnPao,ibcrs:UASI
* Applicants must propose at least five and may include up to ten investments. * Within each investment, cirban areas must propose at least one project to describe the activities they are planning to implement with UASI funds. There is no limit to the number of projects that may be submitted.
* Required National Priority Area Us must include the name of the priority in the investment name for easy identification.
@ Of the proposed projects, urban areas are required to propose one single project, as part of the required intelligence and information sharing U, in support of a designated fusion center within the urban area, if applicable. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional infotmation on how to develop fusion center investments below and in the Preparedness Grants Manual.
* All emergency communications investments must describe how such activities align with the needs identified in their SCIP. Recipients must coordinate with their SWIC and/or SIGB when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words "emergency communications" to easily identify any emergency communications investments.
* All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including:
o Project name;
o Project description
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project); o Primary core capability the project supports;
o Whether the project activities are shareable and deployable; and o Which National Priority Area (if any) the project supports. * Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPRprocess. * FEMA encourages states to use any DHS provided assessments, such as those performed by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing their Us.
v. PRIORITY Dtrvhsarwtpsrs: UASI
High-risk urban areas are encouraged to review the Strategic Framework for Countering Terrorism and Taroeted Violence when developing investments. * Cybersecurity IJ (7.5 percent)
At least one investment must be in support of the urban area's cybersecurity efforts. The investment must meet or exceed the FY 2021 national priority percentage for cybersecurity and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Cybersecurity investments must support the security and FY 2021 HSGP NOFO Back to the TOD
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27 functioning of critical infrastructure and core capabilities as they relateto preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2021 HSGP awards will be required to complete the 2021 Nationwide Cybersecurity Review, enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2- 3 hours to complete. The 2021 NCSR is estimated to be open from October - December 2021.

The NCSR is an aru'iual requirement for recipients and subrecipients of HSGP funds.

Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity.

Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see IB 439.
* Soft Targets/Crowded Places IJ (5 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other extremist actors to leverage less sophisticated methods to inflict liarm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the urban area's efforts to protect soft targets/crowded places.

Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for soft targets/crowded places and will also be subject to DHSfFEMA's evaluation of the effectiveness of the proposed investments. Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructrire Security Agency.
* Information and Intelligence Sharing and Cooperation IJ (5 percent) Effective homeland security operations rely on access to, analysis of, and timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space.

Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior 'FV 7!1'71 T-!Q(J' N(inn Rqrk tri thp Tnn
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28 leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism, - including both international and domestic terrorism, cybersecurity, transnational organized crime, economic security, border security, immigration enforcement, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the urban area's efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project.

Additional instructions on development of the fusion center project can be found below.

Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness.

Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for information sharing and cooperation with DHS and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional resources and information regarding collaboration and information sharing are available through the Depaitment's Office of Intelligence and Analysis. * Domestic Violent Extremism IJ (7.5 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent extremists, including ideologically motivated lone offenders and small groups, present the most persistent and lethal terrorist threat to the Homeland. These violent extremists capitalize on social and political tensions, which have resulted in an elevated threat environment. They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States. The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic tenorism, including driving lawful protests to incite violence, intimidate targets, and promote their violent extremist ideologies.

Given the rise of domestic violent extremism in recent years, at least one investment must be in support of the urban area's efforts to combat the rise, influence, and spread of domestic violent extremism. Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments.

Please note that there cunently is not a "Domestic Violent Extremism" Investment Type option in the GRT. Instead applicants should select the "Standard" Investment Type and clearly name the U as "Domestic Violent Extremism Priority Area" to ensure it is appropriately accocinted for during FEMA's administrative and effectiveness reviews.

DI7 11111 IJ('/"IT) AT71I;'/"% D,,L +. +I.. T..
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29 * Emerging Threats IJ (5 percent)
The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead.

Terrorists, criminal actors, and foreign adversaries continue to utilize open source and other technologies to spread misinformation and sow discord in the United States. These actors also remain intent on acquiring WMD capabilities, and rogue nations and non-state actors are aggressively working to develop, acquire, and modernize WMDs that they could use against the Homeland. Meanwhile, biological and cheinical materials and technologies with dual use capabilities are more accessible throughout the global market.

Due to the proliferation of such information and technologies, rogue nations and non- state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of UASs, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests.

Given the increased risk of these emerging threats, at least one investment must be in support of the urban area's efforts to address emerging threats. Additionally, the proposed investment must meet or exceed the FY 2021 national priority percentage for emerging threats and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional resources and information regarding emerging threats are available through the Counterin= Weapons of Mass Destruction Office and the Cybersecurity and Infrastructure Securitv Aoency.
vi. DEVELOPMENT OF Fusios CENTER PROJECTS: SHSP AND UASI [f applicable, each applicant must identify a fusion center project that will:
* Indicate alignment to a designated Fusion Center; * Provide both a brief narrative description and funding itemization for the proposed project activities that directly suppoit the designated fusion center; and * The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Performance Measures found in the Preparedness Grants Manual.

Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects, clearly identify the anticipated fusion center performance improvement or sustainment as a result of the proposed funding.

The X Fusiori enhancemeM project will fimd:
* Salaries, benefits, and training for X number of Fusion Center intelligence analysts * Travel costs associated with firsion center cmalyst training * This project will directly sustain the Center's currerrt capabilities and performance and directly aligns with performance measures 2021.XXX
* We anticipctte seeing arr improvement in the quality and quantity of analytic production and responses to requests for information as a direct result of the fi.mdirrg of this project
T;'I' jnall TTQ/'D AT/'In/"I Q ai ra I.' tri +k (l Tri +'i 419

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30 The funding itemization for a fusion center project should include the amount and percent of each relevant solution area. As an example:

Solutiotx Area cmdAmount of Proposed
Futiding
Percerit of Proposed
Fundirig
Plcmning.' $10,000 2%
Organization.' $200,000 48%
Equipment: $200,000 48%
Training.' $10,000 2%
Exercises.' $0 0%
Total: $420,000 I 00%
vn. Cowtpt,grincIJsirvrnpGmr'nRgpoariscToot,(GRT):SHSPhUASI In the Related Documents section of the Grants.gov posting, applicants can find the U template and instructions for collecting the required information for investments and projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project, which will facilitate the input of that information into the GRT.

Applicants must ensure the appropriate National Priority Area "Investment Type" (Overvie"vv Tab - Investment Information Section) is selected for the corresponding National Priority Area (Cybersecurity, Soft Targets/Crowded Places, Information and Intelligence Sharing and Cooperation, and Emerging Threats). Important note: there currently is not a "Domestic Violent Extremism" Investment Type option. Applicants should instead select the "Standard" Investment Type and clearly name the IJ as "Domestic Violent Extremism Priority Area" to ensure it is appropriately accounted for during FEMA's administrative and effectiveness reviews. All non-National Priority Area Us should have the "Standard" Investment Type option selected.

VIII. Dbvbt,opuibrvr OF CONCEPT OF OPERATIONS FOR OPSG As part of the FY 2021 0PSG application process, each eligible local unit of government at the county or federally recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders, in coordination with state and federal law enforcement agencies, to include, but not limited to CBP/USBP.

CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary.

CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA, and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement suppott requirements of its corresponding USBP Sector, as well as the national priorities identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for 420

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31 vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. FEMA will review and evalriate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO.

OPSG Applicants will be required to clearly articulate and identify how the CONOPs will address the national priorities identified below. * Information and Intelligence Sharing and Cooperation Effective border security operations rely on access to, analysis of, and the timely sharing of open sorirce, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space.

Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure paitners, stakeholders, and senior leaders receive actionable intelligence and infonnation necessary to inform their decisions and operations. One critical, statutorily reqciired mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including both intemational and domestic terrorism, cybersecurity, transnational organized crime, economic security, border security, immigration enforcement, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, the CONOP must support the recipient's efforts to enhance information sharing and cooperation with DHS and other federal agencies. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness.

Additional resources and information regarding collaboration and information sharing are available through the Department's Office of [ntelligence and Analysis. * Emerging Threats
The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead.

Terrorists, criminal actors, and foreign adversaries continue to utilize open source and other technologies to spread misinfomiation and sow discord in the United States. These actors also remain intent on remain intent on acquiring WMD capabilities, and rogue nations and non-state actors are aggressively working to develop, acquire, and modemize WMDs that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market. Due to the proliferation of such information and technologies, rogue nations and non-state actors have more opportunities to develop, acquire, and use WMDs FY 2021 HSGP NOFO Back to the Top
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32 than ever before. Similarly, the proliferation of UASs, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests.

Given the increased risk of these emerging threats, the CONOP must be in support of the recipient's efforts to address emerging threats. Additional resources and infortnation regarding emerging threats are available through the Cohinterinc Weapons of Mass Destruction Office and the Cybersecurity and Infrastructure Security Agency.
tx. DETAILED Budget
Applicants must provide budget summary worksheets for all funds requested at the time of application. The budget summary worksheets must be complete, reasonable, and cost- effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs) and any appropriate narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided. FEMA must be able to detennine how much funding is being passed through to subrecipients for each sub-program (UASI, SHSP, OPSG). Consequently, applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent. Sample budget summary worksheets are available on the grants.gov posting for the HSGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives.

11. Other Submission Requirements
Emergency Communications Investments
[f an entity uses HSGP funding to support emergency communications investments, the applicant must describe in the investment how proposed communications investments align to needs identified in their SCIP. Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee (SIEC), as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on govetnance bodies, such as broadband experts, chief infonnation officers, representatives from utilities, or legal and financial experts, when developing proposals.

12. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372 (See https://ww'vv.archives.gov/federal-register/codification/executive-order/12372.html; https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf).

13. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Unifot'm Administrative Reqriirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200, unless otherwise indicated in the NOFO, the terms and conditions of the award, or the Preparedness Grants Manual. This includes, among other requirements, that costs must be 'r,si airiii tnsrin xrripz D - .-.1. i- i- L
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33 incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. €3 200.403(h) (referring to budget periods, which for FEMA awards under this program is the same as the period of performance).

Federal funds made available through this award may be used for the purpose set forth in this NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and must be consistent with the statutory authority for the award. Award funds may not be used for matching fiinds for any other fcderal awards, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions and allowable costs. a. Prohibitions on Expenditxg FEMA Award Funds for Covered Telecommtmications Equipment or Services
Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.326, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute - as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons.

Additional guidance is available in FEMA Policy #405-143-1 Proliibitions on Expending FEMA Award Funds for Covered Telecoi'nmunications Equipment or Services (Interiin).

Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:
(1) Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; (2) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or (3) Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. s. Rbpt,,xch*iprv'r Eqtnpxtpsr AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO and the Preparedness Grants Manual. nV Thtiil ITQ1'21) NnYn Parlt fri flip Tnn
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34 n. DEFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. 83 200.216, covered telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); ii. For the pcirpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security pcirposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of "covered telecommunications equipment or services." See 2 C.F.R. § 200.471, b. Pre-Award Costs
Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreei'nent. To request pre-award costs, a written request must be included with the application, signed by the AOR of the entity. The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.
c. Mawgement cmdAdministratiori (M&A) Costs
Management and administration (M&A) activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. A maximum of up to five percent of HSGP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A puiposes associated with the HSGP award. Subrecipients may also retain a maximum of LIP to five percent of the funding passed through by the state solely for M&A purposes associated with the HSGP award.

Recipients or subrecipients may apply or credit M&A funding toward the recipient's requirement to allocate funding toward the five National Priority Areas. For example, if a recipient spends $5,000 to manage or administer its funding dedicated toward its enhancing cybersecurity investment, the recipient may credit that funding toward its requirement to allocate at least 7.5 percent of its award to the enhancing cybersecurity National Priority Area.
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35 A state's HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain LIP to five percent of this total for M&A, the state must still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state's total HSGP award prior to withholding any M&A, In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5 percent of the OPSG award. Examples applying this principle:

SAA l :

SHSP: $1,000,000 0PSG: $2,500,000 UASI: $2,500,000 M&A Maximum: $300,000 (5 percent of $6,000,000)
Maximum M&A for SHSP = $50,000
Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5 percent) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation. Any amount cised to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation.

Maximum M&A for UASI = $125,000
SAA 2:

SHSP: $3,500,000 0PSG: $1,000,000
M&A Maximum: $225,000 (5 percent of $4,500,000)
Maximum M&A for SHSP = $175,000
Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5 percent) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation.

HSGP recipients are also reminded that any M&A charged to a recipient's or subrecipient's UASI funding must be directly allocable to administration of the UASI grant program and cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding.

Similarly, any M&A charged to a recipient's or subrecipient's SHSP or OPSG funding cannot be used to cover M&A costs directly allocable to UASI funding.

Additionally, if a state/territory receives Nonprofit Security Grant Program (NSGP) funding, it may use SHSP M&A funding to cover M&A costs related to the management of NSGP- State awards, and UASIM&A funding to cover M&A costs related to the management of NSGP-Urban Area awards.
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36 but to the extent that there is any conflict between IB 416 and this NOFO, the requirements of this NOFO will apply to FY 2021 awards made under this NOFO. d. Indirect Fcicilities & Admitqistrcitive (F&A) Costs Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R.

Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the FEMA Grants Management Specialist for further instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for further instructions. Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as applicable.
f. Futxds TransferRestrictiori
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the discretion of DHS/FEMA
e. Other Direct Costs
I. PLANNING
Planning costs are allowed under this program. Please see the Preparedi'iess Grants Manual for more information.
n. ORGANIZATION
Organization costs are allowed hinder this program. Please see the Preparedness Grants Manual for more information.
m. Eqtnpxinn'r
Equipment costs are allowed under this program. Please see the Preparedness Grants Manual for more information.
* General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness.

General purpose eqciipment, like all equipment funded under the HSGP, must be sharable 426

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37 through the EMAC2 and allowable under 6 U.S.C. F3 609, and any other applicable provision of the Homelcmd Security Act of 2002, as amended. Examples of such general-putpose equipment may include:
o Law enforcement vehicles;
o Emergency medical services (EMS) equipment and vehicles; o Fire service equipment and vehicles, to include hose, pcimp accessories, and foam concentrate for specialized CBRNE response;
o Interoperability of data systems, such as computer aided dispatch (CAD) and record management systems (RMS); and
o Office equipment for staff3 engaged in homeland security program activity. * Controlled Equipment
For decades, the federal governi'nent has provided equipment to state, local, and tribal law enforcement agencies (LEAs) through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office ftuaniture and computers. Some federal grant programs also may include military and militaty-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R. Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

However, not all equipment that is considered controlled equipment is allowable under the HSGP. As discussed further below, there are certain "prohibited equipment" that are not allowable under HSGP. And for the procurement of certain controlled equipment that is allowable under the HSGP, there are additional submission reqhiirements and reviews that must be met before DHS/FEMA will permit funding to be used for this purpose.

DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on controlled equipment expenditures while continuing to support these investments when there is a justifiable need.

Further, DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to controlled equipment expenditures and keep grant recipients up to date on future developments.

Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA. The purchase of weapons and weapons accessories, including ammunition, is not allowed with HSGP funds. Grant funds under this program must also comply with IB 426 and may not be used for the purchase of the following equipment: l) fireaims; 2) 2 Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.
3 This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs
n .. I & l-1
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38 ammunition; 3) grenade launchers; 4) bayonets; or 5) weaponized aircraft, vessels, or vehicles of any kind with weapons installed.
tv. TRAINING
Training costs are allowed under this program. Please see the Preparedness Grants Manual for more information.
v. EXERCISES
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual for more information.
vt. PERSONNEL
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may not use more than 50 percent of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50 percent personnel cap, please see FEMA , Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) - the PRICE Act. Please see the Preparedness Grants Manual for more information.

Vll. OPERATIONAL OVERTIME
Operational overtime costs are allowed under this program. Prior to use of funds for operational oveitime, recipients must receive approval from DHS/FEMA. Operational overtime costs are also subject to the 50 percent personnel cap. Please see the Preparedness Grants Manual for more information.
vtn. TRAVEL
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the Preparedness Grants Manual. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA.
tx. CONSTRUCTION AND RENOVATION
Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must use the Environmental Planning and Historical Preservation (EHP) approval process. Limits on the total amount of grant funding that may be used for construction or renovation may apply. Additionally, recipients are required to submit SF-424C and SF-424D. Please see the Preparedness Grants Manual for more infoimation.
x. MAINTENANCE AND SUSTAINMENT
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees, are allowable. Please see the TT I7 'I 11 atI TT (' /' T) AT/"I T';'/'I D..-.1. *. *L..-. aT.-.- 428

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39 Preparedness Grants Manual for more information. xi. CRITICAL Exxpgcbr'qcy SUPPLIES
Critical emergency supplies are allowed under this program. Please see the Preparedness Grants Manual for more information.

XII. SECURE IDENTIFICATION
Secure [dentification costs are allowed under this program. Please see the Preparedness Grants Maruial for more information.

Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R.

Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area's core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs, please contact the appropriate HQ FEMA Preparedness Officer. For additional information on allowable costs, see the Preparedness Grants Manual.

Allowable Planning Costs
Developing hazard/threat-specific annexes
Developing and implementing homeland security support programs and adopting ongoing DHS/FEMA nationalinitiatives
Developing related terrorism and other catastrophic event prevention activities N Developing and enhancing plans and protocols N
Develo in or condu a assessments N
a ioffull-or -timestafforcontract/consultantstoassistwith lannin activities N Materials required to conduct planning activities N Travel/ rdiemrelatedto lannin activities
Overtime and backfill costs (in accordance with o a nal Cost Guidance) Issuance of Western Hemis here Travel Initiative-co liant Tribal identification cards N N Activities to achieve planning inclusive ofpeople with disabilities and others with access and functional needs and limited E olish roficien . N Coordination with Citizen Corps Councils for public infotmation/education and develo ent of volunteer s N
U vernance structures and and lans for eme n communications N Development, and review and revision of continuity of operations plans N Development, and review and revision of the THIRA/SPR continuity of operations Nlans Allowable Organizational Activities - -
Note: Personnel hiring, overtime, and backfill expenses are permitted underthis grant onlyto the ementthatsuch expenses are for the allowable activities within the scope of the grmt. - 7 =- , - Program management
Development of whole community partnerships
Structures and mechanisms for information sharing between the public and private sector
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40 Implementing models, programs, and workforce enhancement initiatives Tools, resorirces, and activities that facilitate shared situational awareness between the lic and rivate sectors
Operational support
Utilization of standardized resource management concepts Responding to an increase in tlie threat level under the National Terrorism Advisoiy S (NTAS),orneedsinresultin fromaNationalS ialSecuri Event Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred ( to 50 rcent of the allocation) Overtime for information, investigative, and intelligence sharing activities (up to 50 rcent of the allocation)
Hiring of new staff positions/contractors/consultants for paiticipation in information/intelligence analysis and sharing groups or fusion center activities (up to 50 percent of the allocation).

Cost of mi ' z online services to the ".CIOV" domain Allowable ment Categories
Personal Protective Equipment
Allowable Equipment Ca ries
Explosive Device Mitigation and Remediation Equipment CBRNE Operational Search and Rescue Equipment
Information Technology
Cybersecurity Enhancement Eqriipment
Interoperable Communications Equipment
Detection
Decontamination
Medical counten'neasures
Power (e.g., generators, batteries, power cells)
CBRi'!E Reference Materials
CBRiNE Incident Response Vehicles
Terrorism Incident Prevention Equipment
Physical Security Enhancement Equipment
Inspection and Screemng Systems
Animal Care and Foreign Animal Disease
CBRNE Prevention and Response Watercraft
CBRNE Prevention and Response Unmanned Aircraft
CBRNE Aviation Equipment
CBRNE Logistical Support Equipment
Intervention Equipment (e.g., tactical entry, crime scene processing) Critical emergency supplies
Veliicle acquisition, lease, and rental
Otlier Authorized Equipment
A1owable Training Costs
Overtime and backfill foremergency preparedness and response personnel attending DHS/FEMA-s nsoredand rovedtrainin classes
Overtime and backfill expenses for part-time and volunteer emergency response rsonnel artici atinc in DHS/FE!VLA trainino
Traininc worksh s and conferences
Activities to achieve training inclusive of people with disabilities and others with access and tunctional needs and limited Eni-rlish roficien Full- or -time staff or contractors/consultants
Travel
N
N
N
N
N
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41 E. Application Review Information

1. Application Evaluation Criteria
a. Programmatic Criterici
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42 t. RISK METHODOLOGY
The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes, but is not limited to, threats from violent domestic extremists, international terrorist groups, and individuals inspired by terrorists abroad. See the Preparedness Grants Manual for additional infortnation on the risk methodology.

NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not affect grant allocations.

The Risk Methodology is used to inform allocations under HSGP. For more information on the SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO, "Available Funding for the NOFO."
n. APPLICATION EVALUATION CRITERIA
FEMA will evaluate the FY 2021 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments.

FEMA's review will include verification that each U and project:
* Aligns with at least one core capability identified in the Goal; * Demonstrates how investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process; and * Supports a NIMS-typed resorirce and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements.

In addition to the above, FEMA will evaluate whether proposed projects are: l) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the three-year period of performance. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. To that end, Us should include:
* An explanation of how the proposed project(s) will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how;
* A summary of the status of planning and design efforts accomplished to date (e.g., included in a capital improvement plan); and
* A project schedule with clear milestones.

Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested.

FEMA will also review any submitted National Priority Area-aligned Us and projects to ensure they meet the minimum spend requirement. Further information on how the National Priority Area Us and projects will be reviewed for effectiveness is included in the Review and Selection Process section below.
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43 b. Fimmciallt'itegrity Criterici
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as amended by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 u.s.c. 5 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of govei-nmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred.

FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:
i. Financial stability.
ii. Quality of management systems and ability to meet management standards. iii. History of performance in managing federal award. iv. Reports and findings from audits.
v. Ability to effectively implement statutory, regulatory, or other requirements. c. Supplemental Fimmcial Integrity Criteria cuid Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000:
i. FEMA is required to review and consider any information about the applicant, including information on tl'ie applicant's immediate and highest-level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Perfori'nance and Integrity Information Sr'stem (FAPIIS).
ii. An applicant, at its option, may review information in FAPIIS and comment on any inforination about itself that a federal awarding agency previously entered.
iii. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206.

2. Review and Selection Process
a, SHSP arid UASI
All proposed investments will undergo a federal review by DHSfFEMA to verify compliance with all administrative and eligibility criteria identified in the NOFO. The federal review will be conducted by FEMA HQ Preparedness Officers. FEMA HQ Preparedness Officers will use a checklist to verifya compliance with all administrative and eligibility criteria identified in the NOFO. Recipients must be able to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. Us will be reviewed at both the investment and project level.
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44 Emergency communications investments will be jointly reviewed by FEMA and the DHS Office of Emergency Communications (OEC) to verify compliance with SAFECOM guidance. FEMA and OEC will coordinate directly with the recipient on any compliance concerns and will provide technical assistance as necessary to help ensure full compliance.

Additional Effectiveness Evaluation Criteria for the National Priority Areas FEMA will evaluate the FY 2021 HSGP Us and projects submitted in support of the National Priority Areas for anticipated effectiveness. FEMA's review will include verification that each U or project meets the National Priority Area required spend percentages.

Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

For additional infotmation on Fusion Center requirements, please see the Preparedness Grants Manual.

Domestic violent extremism investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, and other DHS components as appropriate, for compliance with purposes and reqciirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

Emerging threats investments will be reviewed by DHS/FEMA, DHS Countering Weapons of Mass Destruction Office, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

FEMA will determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness. This pait considers factors such as the objectives and strategies proposed to address the priority area, how the objectives and strategies overcome legal, political, or practical obstacles to reduce overall risk, the process and criteria to select additional relevant projects, and the approach to monitor awards to satisfy the funding percentage allocations. 105
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45 For applicants that elect to submit Us and project-level details for the National Priority Areas at the time of application, effectiveness will be evaluated prior to award. If the projects are found to not sufficiently align with the National Priority Area(s), applicants may have funds placed on hold (up to 30 percent) until the projects are revised to satisfactorily address the National Priority Areas.

For applicants that elect to submit Us and project-level details for the National Priority Areas as pait of the December 2021 BSIR, they will have funds placed on hold in the amount of 30 percent (the sum of all National Priority Area). The hold will be released only after their December 2021 BSIR submission has been reviewed, and projects related to the National Priority Areas deemed in alignment by DHS/FEMA.

SAAs are still required to meet pass-through requirements even if funds are on hold related to the National Priority Areas.

To that end, Us should include:
* How the proposed investment addresses the National Priority Area; * An explanation of how the proposed projects were selected and will achieve objectives and strategies to build or sustain the core capability gaps identified in the SPR, including expected long-term impact where applicable; * A summary of laws, policies and practices that can be enhanced, eliminated, or otherwise changed in order to achieve the goals of the project and foster a culture of national preparedness; and
@ A summary of the collaboration efforts to prevent, prepare for, protect against, and respond to acts of terrorism as well as anticipated outcomes of the project.

For FY 2021 SHSP and UASI investments and projects related to the National Priority Areas, effectiveness will be evaluated based on the following five factors:
* Investment Strategy (30%): Proposals will be evaluated based on the quality and extent to which applicants describe an effective strategy that demonstrates that proposed projects support the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the Nation.
* Budget (10%): Proposals will be evaluated based on the extent to which applicants describe a budget plan for each investment demonstrating how the applicant will maximize cost effectiveness of grant expenditures. @ Impact/Outcomes (30%): Proposals will be evaluated on how this investment helps the jurisdiction close capability gaps identified in its SPR and addresses the relevant National Priority Area outlined in this NOFO. Further, proposals will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed investment, and the ways in which the applicant will measure and/or evaluate improvement. 106
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46 * Collaboration (30%): Proposals will be evaluated based on the degree to which the proposal adequately details how the recipient will use investments and other means to overcome existing logistical, technological, legal, policy, and other impediments to collaborating, networking, sharing information, cooperating, and fostering a culture of national preparedness with federal, state, tribal, and local govemments, as well as other regional and nonprofit partners. Collaboration should improve efforts to prevent, prepare for, protect against, and respond to acts of terrorism, to meet target capabilities, support the national security mission of DHS and other federal agencies, and to otherwise reduce the overall risk to the high-risk urban area, the state, or the Nation. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources.
* Past Performance (additional consideration): Proposals will be evaluated based on the applicants demonstrated capability to execute the proposed investments. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources. b. OPSG
Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Operations Orders. For more information on Operations Orders and other requirements of OPSG, see the Preparedness Grants Manual.

DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the risk analysis and the federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security.

FY 2021 0PSG funds will be allocated competitively based on risk-based prioritization using the OPSG Risk Assessment described above. Final funding allocations are determined by the Secretary of Homeland Security, who may consider information and input from various law enforcement offices or subject-matter experts within the Department. Factors considered include, but are not limited to threat, vulnerability, miles of the border, and other border- specific law enforcement intelligence, as well as the feasibility of FY 2021 0perations Orders to designated localities within border states and territories.

F. Federal Award Administration Information

1. Notice of Award
Before accepting the award, the AOR and recipient should carefully read the award package.

The award package includes instructions on administering the grant award and the tetms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO and the Preparedness Grants Manual as well as any specific terms and conditions in the Notice of Award to receive an award under this program.

See the Preparedness Grants Manual for information on Notice of Award. 107
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47 2. Pass-Through Requirements
Awards made to the SAA for HSGP cany additional pass-through requirements. Pass- through is defined as an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. Four requirements must be met to pass-through grant funds:
* The SAA must make a firm written commitment to passing through grant funds to subrecipients;
* The SAA's commitment must be unconditional (i.e., no contingencies for the availability of SAA funds);
* There must be documentary evidence (i.e., award document, terms, and conditions) ofthe commitment; and
* The award terms must be communicated to the subrecipient.

Timing and Amount
The SAA i'nust pass-through at least 80 percent of the funds awarded under the SHSP and UASI to local or tribal rinits of goveriunent within 45 calendar days of receipt of the funds. "Receipt of the funds" occurs either when the SAA accepts the award or 15 calendar days after the SAA receives notice of the award, whichever is earlier.

SAAs are sent notification of HSGP awards via the GPD's ND Grants system. If an SAA accepts its award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days pass-throhigh period will start on the date the SAA accepted the award. Should an SAA not accept the HSGP award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days pass-through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system.

It is important to note that the period of performance start date does not directly affect the start of the 45-calendar days pass-through period. For example, an SAA may receive notice of the HSGP award on September 20, 2021, while the period of performance dates for that award are October 1, 2021, through September 30, 2024. In this example, the 45-day pass- through period will begin on the date the SAA accepts the HSGP award or October 5, 2021 (15 calendar days after the SAA was notified of the award), whichever date occurs first. The period of performance start date of October 1, 2021 would not affect the timing of meeting the 45-calendar day pass-through requirement.

Other SHSP and UASI Pass-Through Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that pass-through requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient. The pass-through requirement does not apply to SHSP awards made to the District of Colcimbia, Guam, American Samoa, the U.S. Virgin Islands, or the Commonwealth of the Noithern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with the pass-through requirement, and its SAA must also obligate at least 80 percent of the funds to local units of government within 45 calendar days of receipt of the funds.
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48 Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by the state on behalf of the local unit(s) of govemment. This may occur only with the written consent of the local unit of government, specifying the amount of funds to be retained and the intended use of funds. States shall review their written consent agreements yearly and ensure that they are still valid. ff a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2021, unless the written consent review indicates the local government is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Preparedness Officer.

Additional OPSG Requirements
The recipient is prohibited from obligating or expending funds provided through this award hintil each uniqrie and specific county-level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DHS/FEMA removing this special programmatic condition.

3. Administrative and National Policy Requirements
In addition to the requirements of in this section and in this NOFO, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200. [n addition to the information regarding DHS Standard Terms and Conditions and Ensuring the Protection of Civil Rights, see the Preparedness Grants Manual for additional information on administrative and national policy requirements, including the followii-ig:
* EHP Compliance
* FirstNet
* NIMS Implementation
@ SAFECOM
a. DHS Stcmdard Terms cmd Conditions
All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at DHS Standard Terms and Conditions.

The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award.
b, Erisuring the Protection of Civil Rights
As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainrnent, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations.
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49 Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964, along with FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA.

The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions that apply to recipients. These terms and conditions can be found in the DHS Standard Terms and Conditions. Additional infomiation on civil rights provisions is available at https:/7vvvvvv.fema.gov/about/offices/equal-rights.

Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R. Part 7. c. EHP Complicmce
As a federal agency, FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant-funded projects, comply with federal EHP laws, Executive Orders, regulations, and policies, as applicable.

Recipients and subrecipients proposing projects that have the potential to impact the environment, including, but not limited to, the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources or historic properties.

In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws, Executive Orders, regulations, and policies.

DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page, the FEMA website page that includes documents regarding EHP responsibilities and program requirements, including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders.

The GPD EHP screening form is located at littps://svw'vv.fema.gov/media- library/assets/documents/90195. Additionally, all recipients under this funding opportunity are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023- 1, available at https://svw'vv.fema.gov/media-library/assets/documents/85376.

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50 d. NIMS Implemetxtation
In expending funds under this program, recipients that are state, local, tribal, or territorial governments must ensure and maintain adoption and implementation of NIMS. The state, local, tribal, or territorial government must show adoption of NIMS during any point of the period of performance. The list of objectives used for progress and achievement reporting is at https://www.fema.gov/emergency-managers/nims/implementation-training.

Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Using standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA's website at https://ivvvw.fema.gov/emergency-managers/nims/components.

FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools which Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses.

Althohigh state, local, tribal, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Infotmation Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction.

Additional information about NIMS in general is available at https://wyviv.fema.gov/emergency-manaeers/nims.
e. Emergetxcy Communications Itxvestments
If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant-funded communications investments in support of the emergency communications priorities and recognized best practices:
@ The signatory authority for tlie SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance. The certification letter should be coordinated with the SWTC for each state and must be uploaded to ND Grants at the time of the first Program Performance Report (PPR) submission. * All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants. Note that the designated full-time SWIC may also be the state's or territory's cybersecurity point of contact. SWIC status ill
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51 information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.
* By the period of performance end date, all states and territories must update the SCIP, with a focus on communications resilience/continuity, to include assessment and mitigation of all potential risks identified in the SC!P: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorisi'n), cybersecurity, etc.

Following the initial hipdate, the SCIP should be updated on an annual basis. SCIP status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.

All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans) in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not reqriired) and must submit an After Action Report/Improvement Plan (AAR/IP) to the Homeland Security Exercise and Evaluation Program's (HSEEP) electronic message inbox at hseep(afema.gov within 90 days of exercise completion. Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities.

Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from multiple jurisdictions, disciplines, and levels of governrnent and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government.

States, territories, and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More infortnation regarding FirstNet can be found in the Preparedness Grants Manual.

4. Reporting
Recipients are reqhiired to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent.

See the Preparedness Grants Manual for infori'nation on repoiting requirements, as well as the above section, "Emergency Communications Investments," specific reporting reqriirements for emergency communications investments.

5. Monitoring and Oversight
Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all reasonable times, to make site visits or conduct desk reviews to review project accomplishments and management control systems to review award progress and to provide 112
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52 any required technical assistance. During site visits or desk reviews, FEMA will review recipients' tiles related to the award. As part of any monitoring and program evaluation activities, recipients must permit FEMA, upon reasonable notice, to review grant-related records and to interview the organization's staff and contractors regarding the program.

Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award.

See the Preparedness Grants Manual for information on monitoring and oversight.

G. DHS Awarding Agency Contact Information

1. Contact and Resource Information
a. Program Office Contact
FEMA has assigned state-specific Preparedness Officers for the HSGP. If you do not know your Preparedness Officer, please contact CSID by phone at (800) 368-6498 or by email at askcsid(2, fema.dhs.eov, Monday through Friday, 9:00 AM - 5:00 PM ET. b. Centralized Schedulirig cmd Information Desk (CSID) CSID is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders. CSID provides general infotmation on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns.

CSID can be reached by phone at (800) 368-6498 or by e-mail at [email protected], Monday through Friday, 9 AM - 5 PM ET.
c, GPDAwardAdministrahon Division
GPD's Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and infon'nation can be obtained by contacting the AAD's Help Desk via e-mail at ASK-GMD@,fema.dhs.gov. d. Eqgial Rights
The FEMA Office of Equal Rights (OER) is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to [email protected]. e. Environmerih:il Planning and Historic Presermtion GPD's EHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about GPD projects under this NOFO or the EHP review process, inchiding the submittal of EHP review materials, should be sent to gpdehpinfo(2D,fema.dhs.gov.

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53 2. Systems Information
a. Grants.gov
For technical assistance with Grants.eov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or e-mail at support(2),grants.gov.
b. Non-Disaster QVD) Grams
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at [email protected] or (800) 865-4076, Monday through Friday, 9:00 AM - 6:00 PM ET.

User resources are available at https://yvyv'vv.fema.gov/grants/ghiidance-tools/non-disaster- grants-management-system
c. Paymerit arid Reporting System (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. If you have questions abocit the online system, please call the Customer Service Center at (866) 927-5646 or email ask- GMD@,fema.dhs.gov.
d. Supplementcil Iriformation: Reporting Systems
In addition to ND Grants, the following information systems are used for the submission of required reports:
* GRT: Information on the GRT can be found in the Preparedness Grants Manual. * Unified Reporting Tool (URT): Information on the URT can be found in the Preparedness Grants Manual.

H. Additional Information
GPD has developed the Preparedness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources. Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual for further information. Examples of information contained in the Preparedness Grants Manual include:
* Actions to Address Noncompliance
* Audits
* Case Studies and Use of Grant-Funded Resources During Real-World Incident Operations
* Community Lifelines
* Conflicts of Interest in the Administration of Federal Awards and Subawards * Disability Integration
* National Incident Management System
* Payment Information
* Period of Performance Extensions
* Procurement Integrity
114
D..-.1. *. *l...-. Ta..-
443

EXHIBIT F
54 * Record Retention
* Whole Community Preparedness
@ Other Post-Award Requirements

1. Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons.

FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO, pass-through entities should refer to 2 C.F.R. e) 200.340 for additional information on termination regarding subawards. a. Noncompliance
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot be corrected or the recipient is non- responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient's material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO or in the Preparedness Grants Manual. b. With the Conserit of tlie Recipient
FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agrec upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated. c. Notification by the Recipient
The recipient may terminate the award, in whole or in part, by sending written notification to FEfS/IA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award.

2. Period of Performance Extensions
Extensions to the period of performance (POP) for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to the recipient's FEMA Preparedness Officer and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA Preparedness Officer as needed when preparing an extension request. Please see the Preparedness Grants Manual for more information.

FY 2021 HSGP NOFO Back to rl'ie Ton 115
444

EXHIBIT G

LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER

SHARED SERVICES DMSION

GRANT PAYMENT REQUEST
'-a::-€ I_._-',- =,,_.J";,_q:2: -:..:sicii'6m_afjijji;fi0e-y4ug'*qg6iii":'.S. o-I:,a" 7.f: I-T.<-"; 7- Please submit Grant Payment Request Form along with supporting documents to [email protected]

1. Grant Name & Year:

In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates) Department of Auditor-Controller
Shared Services Division / At!n: Grants unit
3470 Wilshire Blvd., Suite 812
Los Angeles, CA 90010
_ - - _l' .-:J. J' .- =;' -: _. ,, SECTION B5HSUBiRECjPlENT"S INFOF=MATION'a-a :_=-" 'r' T', _-'1'.=-....'a ';:,l L Sub-recipient's Name' (reimbutsemenl check vnll be made payable lo a payee entered 3. Taxpayer D #' 4. Contact's Name:

2. Mailing Address (please let US know where you want your check delivered, including attention line :f necessary) 4. Contact's phone:

4. Contact's e-mail:
-,- C - - l- '1 - ssprioH:q:p$-c-pa$:xj'n4oue'sriwog0arioh',.::- :f"a'_:a';(-f'_-5'H6'l' L SOLuTIONAREA
(e g. equipment, training,
planning, exercise, organization)

2. PROJECT !l
(e.g. OS1 22)

4. EHP required?
(Environmental & Hislonc
Preservation)

5. VENDORaS INVOICE #
(Maximum of 5 invoices)

6. PURCHASE METHOD
(including Training) 7.CLA1M
AMOUNT
lii iilicate the
amount per each
line)
No Yes
(attach Stale
Approval)
If Competitive,
indicate the # of
bids.

Ir,,,,,,,,,,,,
Sole Source

8.TOTALs
\!"- €-9$"_?%gC_'f:$08-@D;!SOB,R_EalE!lE_NT4S2CJTJ51CAT_!0%7;': ,:f';$9-=% '!m ." o " %Wffl I certify that (please use ihe checkbox)
€ 'l.i am the duly authorized officer oT the claimant herein and this claim is in all respect tnie and correct All expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and assurances
@ 2. All instructions for this Torm Were followed and all the supporting documentation (per instnictions) IS included with this claim

3. STAMP WITH RECEIVED DATE HERE
AuTHORIZEDSIGNATURE DATE

4. AUTHORIZEDPRINTEDNAME AtlTHORIZEDTITLE
5, AUTHORIZED CONTACT INFORMATION (If different from Section B) PHONE #
ASSIGNED INVOICE NO.

E-M AIL
NOTE: This Form is intended For Internal 550 review purpose only.

Revised on December 2019 116
445

EXHIBIT G

COUNTY OF LOS ANGELES

DEPARTMENT OF AUDITOR-CONTROLLER / SHARED SERVICES DMSION Purpose of these instructions:

To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your guidance only.

In numeral i of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us expedite the process of your Homeland Security claims by:
* Completing the Gram payment request correctly and according to these instructions. * Submitting your Grant payment request using our e-mail-> [email protected] (please do not fax documents). @ Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process). * Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are flagged for your convenience with a checkbox within the corresponding areas. * Ensuring that all documents aitached to your Grant payment requests are legible. * Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period ofthe gram and submitted to us as soon as they are incurred.

The following numerals provide the instructions to fill in the corresponding numeral in the form:

L Please enter the name of the agency requesiing for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check.

2. Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A. County departments.

3. Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments.

Please enter the information of the person that can assist us with detail claim questions.

In order to expedite your Grant payment request, in this area's grid, include a maximum of five (5) invoices or reimbursements charqes (one charqe or one invoice per line). The invoices or charges need to share the same solution area, project #.

The following numerals provide the instructions to fill in the corresponding numeral in the form:
q, Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are:
equipment, training, planning or exercise.
2, Enter the project # corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020.

4. Check with an X under either yes or no according to the claim's Environmental & Historical Preservation (EHP) requirements from the State. EHP approval needs to be obtained from the State p to the start of the project on certain equipment items (see AEL description) or training/exercise projects. Please attach the following.
a) 0 State EHP Approval: if required by the state for your claim. 117
446

EXHIBIT G

5. If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim:
a) [1 Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants, please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice. b) [] Copyofthepurchaseorder
c) 0 Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www.rkb.us/femagrants.cfm
d) 0 Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check. e) € Calculations for use tax paid: When uSe tax is paid, clearly show the calculations ofthe uSe tax in the invoice included in your claim. f) @ Proof of payment of the use tax: Please provide official documems which authenticate the remittance of the use tax to the state, theamount and the reference to the invoice being claimed. g) n . . . . . . .
i- Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at http://www.sam.qov/portal/public/SAM. (you will need a username and a password if you don't please create an account). The listing needs to be queried to the selection of the vendor.

6. If you are claiming services, supplies, training related costs, or any other type of items purchased thru a vendor or contractor or government agency please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the only valid purchasing methods. a) @ Competitive Bid: for projects that received more than one bid. Please indicate number of bids received (must be more than one). b) @ Non-Competitive Bid: for single bid purchases of $250,000 or more (effective June 21, 2018) to a single vendor or a single project, pleaseattach the approval from the State. The approval needs to be requested from the State p3 to the start of the project. c) @ Sole Source: for non-bid purchases of $250,000 or more effective (June 21, 2018) to a single vendor or a single project, please attach theapproval from the State. The approval needs to be requested from the State to the start of the project.

7. Enter the amount of your claim after you verify tha( your budget is sufficient to cover your request. When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification.

Enter the "Total Amount" by adding the subtotal claims included in each line.

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. Please read and check the box provided if you are an authorized signor,

2. Please read and check the box provided if you are an authorized signor.

3. Please sign the Grant payment request if you are an authorized signor of your agency. 4 & When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the 5, authorized person and the contact person in Section B are different, please enter all the fields in this area as requested. 118
447

EXHIBIT G
,-:'J _, (,===- a'- ,_ %_: _a - = ' - --ia=' - - = - - -- - 4, - ,%,(_ _ , ADDITIONAI:ITEMS -
,": " _ P=J=, A- - .= - "; V , %,.,1,o->?3 _ - '4 t= ,_'rBxi:%Ci_4g;%g7V.Qtj-@._'Rqu,j;Aa 4('%....,""'sa"'H%la'
4g.Q, }J ,Hp,l
la-h. ff0 ,A, :' .'4-.la;;7.-.la3. ;
4%a*jlt
am' :1:'a':"'i -" - a:ra""' " " a -k-'. a- -=- Ijlai,,;,_,lia,-, >.%.laL4, ,(., -<;l,!_a z,s.a':k % . ,' * f ,,' : ,' " - - h' - _
II"l ' I -I - '< - - 'a +" -'ii+'f":%C'fJ € --'-2): J a a' - For Equipment Claims:
a) 0 Equipment Inventory Listing (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup documem for audits. If there is no serial # foryourequipmentpleaseassignavalidlDtag,orwrite"Consumable"(ifitapplies)orwriteN/A. pleasedoNOTleavethecorresponding '1
space blank. Please refer to the Instructions to Equip Inty Tab for completion procedures of Equipment Inventory.

Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled "Equipment Description & Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE). '1
You need to inform us of any changes on the items above . This applies to each piece of equipment added in the Inventory Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information.

For Traininq Claims:
a) 0 State Sole Source Approval: If you are claiming training related costs thru a Non-Competitive Bid or Sole Source training provider, regardless the purchased amount, please attach the State's approval (effective December 03, 2018). The approval needs to be requested from the State prior to the start of the project.
b) 0 State-Sponsored Training Reporting Form (with the tracking request #): Please add this form along with the Training Request Form Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project. c) 0 Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in numeral 5 under Section C.

If you are including personnel cost with your training claim, please add the following:
d) 0 Personnel List (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. e) 0 Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, # of hours of the training class, printed name and signature ofindividual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are:

Attendance sheets (signed by employee and instructor) Sign in sheets (same as above) * Signed traimng certificates f) 0 Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed).

Please ensure that the Training Summary Sheet iS verified/approved by an authorized signatory, With printed nam e an d title, an d dated.
g) [] Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the rate used.
h) 0 Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the llBr7e of the employee and hours charged per day to the grant. i) 0 Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible. +:rg
448

EXHIBIT G
j) 0 Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the salary, hourly rate, employee benefits and overtime rate. k) [] Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim, The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position.

For Planninq Claims:
a) 0 Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the grant award.
b) € Signed CertificateofCompletion: Thecertificateofcomplehon Can beane-mail confirmingthattheplanning activitywas completed. c) 0 Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and documems you need to attach to your claim form under Section C (numeral 5 and numeral 6).
d) 0 Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Exercise Claims:
a) 0 Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the ODP Portal (see link below), within 90 days afier completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process.
https://hseep.dhs.gov/DHSSS0/
b) 0 Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).
c) 0 Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Orqanization Claims: Please see above b) and c) under Exercise Claims 120
449

EXHIBIT G
NT NAME:

RECIPIENT:
: OF REPORT:

GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING
P. of
m 255%5 AEL
ir Number No.

Description of Property Serial#oi SAFECOM Souiceof Department Vendor Invoice Other ID # Consult I%perty lTitle Holder) Name Number lYes/No/NA) (SHSF' or
EMPG Grant
Acquisition
Date Cost
% of FED
Participation
LtxatiOn Use & Condition
lN=New,
D=Deployed,
O=Out of
Disposition
Date Sale l'rice
iti/Subtaiipienj Momtoring/tormi/Ptopety & Fqulpmenj Invenjoy kiijlng d 1)QOlg