SOUTH GATE CITY COUNCIL
SPECIAL JOINT MEETING AGENDA
Tuesday, November 28, 2023 at
5:15 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID:837 3560 1444
HTTPS://US02WEB.ZOOM.US/J/83735601444
TO ADDRESS THE CITY COUNCIL PRESS *9 TO RAISE YOUR
HAND THEN *6 TO UNMUTE YOURSELF WHEN INSTRUCTED
Call to Order/Roll Call
CALL TO ORDER:
Maria del Pilar Avalos, Mayor/Chairperson
ROLL CALL:
Yodit Glaze, City Clerk/Recording Secretary
Council/Authority/Agency Members/Director
MAYOR/CHAIRPERSON CITY CLERK/RECORDING SECRETARY Maria del Pilar Avalos Yodit Glaze
VICE MAYOR/VICE CHAIRPERSON CITY/MANAGER/EXECUTIVE DIRECTOR Gil Hurtado Chris Jeffers
COUNCIL/AUTHORITY/AGENCY MEMBERS/DIRECTOR
Joshua Barron
Maria Davila
CITY ATTORNEY/AUTHORITY COUNSEL
Al Rios
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the Authority Members are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Authority Members not to the members of the public.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council is $790 monthly and the Authority Members is $75.00 per meeting regardless of the amount of meetings.
Open Session Agenda
1. Approve Amendment No. 8 to Contract No. 2163 with Frost Brown Todd, LLP (Formerly AlvaradoSmith) modifying
rate for City Attorney and legal counsel
services
The City Council of the City of South Gate ("City"), the South Gate Housing Authority,
Successor Agency to the Community Development Commission of the City of South
Gate, the South Gate Utility Authority, the South Gate Public Finance Authority, and the
South Gate Public Access Authority (collectively, the "City Related Agencies") will
consider: (ATTY)
a. Approving
Amendment No. 8 to Contract No. 2163
approving the rate adjustment for
the
legal services provided by Frost Brown Todd, LLP to the City and the City Related Agencies, with Raul Salinas continuing to serve as the City Attorney for the City and Legal Counsel for each of the City Related Agencies; and
b. Authorizing the Mayor of the City of South Gate and Chair of each City Related Agency to execute Amendment No 8.
Documents:
2 Item 1 Report 11282023 Joint.pdf
2. Joint Minutes
The City Council of the City of South Gate, the South Gate Housing Authority, Successor Agency to the Community Development Commission of the City of South Gate, the South Gate Utility Authority, and the South Gate Public Finance Authority will consider: (CLERK)
a. Approving the Special Joint Meeting Minutes of February 23, 2023;
b. Approving the Special Joint Meeting Minutes of February 28, 2023; and
c. Approving the Special Joint Budget Meeting Minutes of June 20th & June 21st, 2023.
Documents:
Item 2 Report 11282023 Joint.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on November 22, 2023, at 1:25 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the Housing Authority are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City
Clerk's Office,
Public Notice Boards at City Hall, and on the
City’s web page at
https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
3 Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the Housing Authority as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the Housing Authority, the Presiding Officer may adjourn the Housing Authority meetings at 10:30 p.m. The Presiding Officer may ask the Housing Authority if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the Housing Authority can direct the item be placed on the next Housing Authority agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the Housing Authority and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular Housing Authority meeting and a minimum of 24-hours prior to a Housing Authority meeting. There are times when the housing Authority receives written material, revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the Housing Authority Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the Housing Authority Meeting will enable the City to make reasonable arrangements to assure accessibility.
For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
4 filfiANAGER'SOFFlat
Item No. l
NOV 2 I 2023
5:oD(;i+
Ciffl of South Gate
JOINT MEETING OF THE SOUTH GATE CITY COUNCIL; SOUTH GATE HOUSING AUTHORITY; SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
SOUTH GATE; SOUTH GATE UTILITY AUTHORITY; SOUTH GATE PUBLIC FINANCE AUTHORITY; AND SOUTH GATE PUBLIC
ACCESS CORPORATION
ACENIDA EI[LL
For the Joint Special Meeting ofi November 28, 2023
Originating Department: City Attorney's Office
Ciffl Attoriiey: Not Applicable
Ravd F. Salinass
Ciffl Manager:
Chris Je[fe, rs
SUBJECT: AMENDMENT NO. 8 TO CONTRACT WITH FROST BROWN TODD
LLP UPDATING RET AINER AGREEMENT FOR LEGAL SERVICES PURPOSE: To authorize the adjustment of hourly rates for legal services provided by Frost Brown Todd LLP (sometimes referred to as "FBT").
RECOMMENDED ACTIONS: The City Council of the City of South Gate ("City"), the South Gate Housing Authority, Successor Agency to the Comt'nunity Development Commission of the City of South Gate, the South Gate Utility Authority, the South Gate Public Finance Authority, and the South Gate Public Access Authority (collectively, the "City Related Agencies") will consider:
a. Approving Amendment No. 8 to Contract No. 2163 approving the rate adjustment for the legal services provided by Frost Brown Todd, LLP to the City and the City Related Agencies, with Raul Salinas continuing to serve as the City Attorney for the City and Legal Counsel for each of the City Related Agencies; and b. Authorizing the Mayor of the City of South Gate and Chair of each City Related Agency to execute Amendment No 8.
FISCAL IMPACT: The fiscal impact is unknown as the services provided by Frost Brown Todd vary depending on assignment and the needs of the City.
ANALYSIS: Since February 2003, Raul Salinas, through the law firms of which he has been a member, has served as the City Attorney and as the Legal Counsel for the Related City Agencies under a written retainer agreement. Over the years, the agreement has been amended from time AS15778.0869729 4856-0528-6802vl
1 5
to time to reflect name changes and fee increases. In a transaction that was finalized effective January 1, 2023, attorneys of the fin'n of AlvaradoSmith and its staff combined through a corporate merger with FBT. The proposed recominended action seeks to increase the hourly rates for legal services provided by Frost Brown Todd. Those rates are proposed to be set at $260, $320, and $340, per hour depending on the nature of the service provided. The lowest rate is set for attending regular and special city council meetings. The middle tier rate is tied to representing the City in tort-related litigation cases. The higher rate is for providing legal services to the City in all other matters. Many of the attorneys providing services to the City are partners or otherwise have substantial experience representing the City.
ATT ACHMENT: Proposed Amendment No. 8 to Contract No. 2163 AS15778.0869729 4856-0528-6802vl
2 6
November 20, 2023
City Corincil
Attn: Chris Jeffers, City Manager
City of Sorith Gate
8650 California Avenue
South Gate, Califoniia 90280
*'a'Todd
ALVARADO
SMITH
Raul F. Salinas
Partner
213.229.2404 (t)
213.229.2499 (f)
[email protected]
Re: Amendment No. 8 to Contract No. 2163 (Restated Retainer Agreement) Dear Mayor and Members of the City Council:
This letter shall serve as Amendment No. 8 to Contract No. 2163, the Frost Brown Todd Retainer Agreement. AmendmentNo. 7 dated January 1, 2023 represented a change from the law firm of AlvaradoSmith to Frost Brown Todd, LLP (the "Firm" or "we"). Amendment No. 6, dated September29,2022,representedarestatementoftheentireAgreement. Bxceptasreflectedbelow in this Amendment No. 8 to Contract No. 2163, the terms stated in Contract No. 2163, as restated in Amendment No. 6, remain unchanged.
Summary of Past Retainer Agreements
Since February 2003, the Firm, and its predecessor fimis, through Raul F. Salinas, has served as the City Attomey for the City of South Gate. In the course of that over 20-year time span, the City has entered into various retainer agreements and amendments with the Firm. These agreements or amendments are dated: February 5, 2003 (Contract No. 2104), October 22, 2003 (Renewal of Contract No. 2104); January 27, 2004 (Renewal of Contract 2104); March 1, 2004 (Extension of Contract); Agreement dated April 27, 2004 (Contract No. 2163); July 22, 2004 (AmendmentNo. 1 to ContractNo. 2163); July 5, 2005 (AmendmentNo. 2 to ContractNo. 2163); June 27, 2006 (Amendment No 2 to Contract 2163); June 21, 2007 (Amendment No. 3 to Contract 2163); March 10, 2015 (Amendment No. 4 to Contract 2163); February 18, 2018 (Amendment No. 5 to Contract 2163); September 29, 2022 (Amendment No. 6 to Contract 2163); and January 1, 2023 (Amendment No. 7 to Contract No. 2163).
Fee Schedule
This Amendment No. 8 reflects attorney hourly rate increases effective December 1, 2023. 633 W. Fifth Street, Suite 900i Los Angeles, CA 90071 i213.229.2400i frostbrowntodd.com Frost Brown Todd AlvaradoSmith is a Frost Brown Todd LLP company 7 City Council
Attn: Chris Jeffers, City Manager
City of Soutli Gate
November 20, 2023
Commencing December 1, 2023, the Fitm's hourly rate will increase to $260 per hour for time spent attending regular and special meetings, of tlie City Council, and its municipal corporations, including the Successor Agency to the Community Development Commission, the Planning Commission, the Housing Authority, the Public Finance Authority, the Public Utility Authority, and the PubIic Access Corporation ("Related City Entities"). Time spent by Raul Salinas on City Attomey matters, attending to agenda bill review andpreparationthereof, attending to City Attorney matters, and weekly department head meetings shall be billed at the rate of $340 per hour. Time spent by all other attorneys of the Firm perforining similar or different non-tort litigation services shall be billed at the rate of $340 per liour. Time spent by all other attorneys of the Firm representing the City in tort-litigation related matters sliall be billed at the rate of $320.
Thereafter, commencing July 1, on an annual fiscal basis, the rates for the Firm would be subject to change in accordance with the Firm's annual increase subject to a consumer price index ("CPI") increaseofnotlessthanthreepercent(3%)andnotmorethanfivepercent(5o/o). TheCityManager is authorized to execute an amendment to tlie retainer agreement consistent with these changes.
Therea'Jter, subsequent CPI increases will become effective July 1 of each new year.
Terms and Conditions
The Teiuis and Conditions of Contract No. 2163, and Amendments Nos. 1 tlirough 7, inclusive, remain unchanged by this Amendment No. 8, except as provided above. hi the event of a conflict, the teims of Amendment No. 8 shall prevail over prior amendments. [The remainder of this page left blank intentionally to accommodate signatures on a single page.]
633 W. Fifth Street, Suite 900 i Los Angeles, CA 90071 i213.229.2400 i frostbrowntodd.com Frost Brown Todd A}varadoSmith is a Frost Brown Todd LLP company 8 City Council
Attn: Chris Jeffers, City Manager
City of South Gate
November 20, 2023
We appreciate the confidence you have in Frost Brown Todd and look forward to serving you.
Very truly yours,
RFS:cec
FROST B WN TODD LLP
IF. Salinas
Agreed to and accepted this 28'h day of November, 2023. "Cite"
THE CITY OF SOUTH GATE
Dated: November 28, 2023 BY:
Maria del Pilar Avalos, Mayor
"Related City Entities"
SOUTH GATE HOUSING AUTHORITY;
SUCCESSOR AGENCY TO THE COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY
OF SOUTH GATE; SOUTH GATE UTILITY
AUTHORITY; SOUTH GATE PUBLIC FINANCE
AUTHORITY; AND SOUTH GATE PUBLIC
ACCESS CORPORATION
Dated: November 28, 2023
ATTEST:
By:
Maria del Pilar Avalos, Chair
BY:
Yodit Glaze, City Clerk
633 W. Fifth Street, Suite 900i Los Angeles, CA 90071 i213.229.2400i frostbrowntodd.com Frost Brown Todd AlvaradoSmith is a Frost Brown Todd LLP company AS15778.0869729 4878Q1378-4210vl
9 Item No. 2
CITY OF SOUTH GATE
SOUTH GATE CITY COUNCIL; SOUTH GATE HOUSING AUTHORITY;
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SOUTH GATE; SOUTH GATE UTILITY AUTHORITY; AND SOUTH GATE PUBLIC FINANCE AUTHORITY
SPECIAL JOINT MEETING MINUTES
THURSDAY, FEBRUARY 23, 2023
CALL TO ORDER The Special Joint meeting of the City Corincil, Housing Authority, Successor Agency, Utility Authority, and Public Finance Authority was called to order by Maria del Pilar Avalos, Vice Mayor/Vice Chairperson at 5:02 p.m.
ROLL CALL Yodit Glaze, City Clerk/Recording Secretary PRESENT Mayor/Chairperson Maria del Pilar Avalos, Vice Mayor/Vice Chairperson Gil Hurtado, Council/Authority/Agency Member Joshua Barron, Council/Authority/Agency Member Al Rios, City Manager/Executive Director Chris Jeffers, City Attorney/ Authority Counsel Raul F. Salinas ABSENT/EXCUSED Council/Authority/Agency Member Maria Davila 1 WATER The City Council arithorized the City Manager to submit the City's vote for Thomas Bekele, Director of Public Works for the City of Signal Hill, to fill the vacant Appointed Central Basin Municipal Water District Director position, by motion of Mayor Avalos and seconded by Vice Mayor Hurtado. Council Member Davila was excused.
ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes; Council Member Davila, absent; Council Member Barron, yes,, Corincil Member Rios, yes.
2 BUDGET ADMIN The City Council, South Gate Housing Authority and the Successor Agency to the Comtminity Development Commission of the City of Sorith Gate approved items A, B, C & D, by motion of Vice Mayor/Vice Chair Hurtado and seconded by Council/Authority/Agency Member Rios:
a. Updated the Fiscal Year 2022-23 Adopted Budget by accepting June 30, 2022, ending fund balances as depicted in Attachment A; and
1 10
SPECIAL JOINT COUNCIL, HOUSING AUTHORITY, SUCCESSOR AGENCY,
UTILITY AUTHORITY & PUBLIC FINANCE AUTHORITY
MINUTES OF FEBRUARY 23, 2023
2 BUDGET ADMIN CONT'D
b. Modified the Fiscal Year 2022-23 Adopted Budget and approving the additional appropriations and adjustments as recornrnended in this report and as outlined in Attachment B and C with any additional changes approved by City Council; and
C. Grant Agreement (Contract No. 2023-40-CC) with the U.S.
Environmental Protection Agency for full federal funding in the amount of $500,000 to inventory, characterize, assess, and conduct cleanup planning and community involvement related activities; and
d. Authorized the Mayor to execute the Grant Agreement in a form acceptable to the City Attorney
ROLL CALL: Mayor/Chair Avalos, yes; Vice Mayor/Vice Chair Hurtado, yes; Council/Authority/Agency Member Davila, absent; Council/Autliority/Agency Member Barron, yes; Council/Authority/ Agency Member Rios, yes.
RECESS Prior to the conclusion of item 2, the City Corincil took a five-minute recess.
ADJOURNMENT Vice Mayor/Vice Chair Hurtado adjourned the meeting at 7:43 p.m. and seconded Council/Agency/Authority Member Rios.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor/Chairperson Yodit Glaze, City Clerk 2 11
CITY OF SOUTH GATE
SOUTH GATE CITY COUNCIL AND SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SOUTH GATE
SPECIAL JOINT MEETING MINUTES
TUESDAY, FEBRUARY 28, 2023
CALL TO ORDER The Special Joint meeting of the City Council and Successor Agency was called to order by Maria del Pilar Avalos, Mayor/Cliairperson at 5 :Ol p.m.
ROLL CALL Yodit Glaze, City Clerk/Recording Secretary PRESENT Mayor/Chairperson Maria del Pilar Avalos, Vice Mayor/Vice Chairperson Gil Hurtado, Council/Agency Member Maria Davila, Council/Agency Member Joshua Barron, Council/Agency Member Al Rios, City Manager/Executive Director Cl'iris Jeffers, City Attorney/Authority Counsel Raul F. Salinas, Director of Cornrnunity Development/Secretary Meredith Elguira
MOTION ATTEND
MEETING VIA ZOOM Vice Mayor/Vice Chairperson Hurtado unanimously motioned to permit Mayor/Chairperson Avalos to attend the Special Joint City Council and SuccessorAgency meeting via zoom to comply withAB 2449 and seconded by Council/Agency Member Davila.
DEVELOPMENT The Successor Agency to the Community Development unanimously adopted Resolution No. 2023-01-SA entitled A Resolution of the Successor Agency to the Community Development Commission of the City of South Gate approving the First Amendment to the Purchase and Sale Agreement (Contract No. 2022- 01-SA) between the Successor Agency and Purchaser for disposition of 7916 Long Beach Borilevard (APNs 6202-010-900 and 6202-010-901) and arithorizing the transmittal of the First Amendment to the Oversight Board, by motion of Vice Chairperson Hurtado and seconded by Chairperson Avalos.
Chris Jeffers, Executive Director, said the Director of Community Development will give the presentation.
Meredith Elguira, Director of Community Development stated that this item is an amendment to a pre-sale agreement between Successor Agency and Azure Non-Profit Agency. The transaction between the city and Azure has taken longer to complete. The deadline for escrow and we are asking to extend the time to 180 days of this pre-sale agreement, so we won't exceed that time. We are going before the Oversight Board for approval.
Chairperson Avalos asked if anyone in the audience and zoom wished to speak on this item.
3 12
SPECIAL JOINT COUNCIL & SUCCESSOR AGENCY SPECIAL JOINT MEETING MINUTES OF FEBRUARY 28, 2023
Vanessa Delgado, owner of Azure Development is present to answer questions any qriestions.
Having no one else come forward, Chairperson Avalos closed the audience portion.
Chairperson Avalos asked what the issue was and why there was such a big delay.
Ms. Elguira stated that there were certain items that needed to be addressed. As how would the city recoup the costs. There was gap funding and that's why the city applied for a grant in the amount of $5 million.
Vice Chairperson Hurtado stated that the recommended action is different from the department's request.
Ms. Elguira stated this is just so the pre-sale agreement can be amended to meet escrow requirements.
Agency Member Barron because we are extending it for l 80 days doesn't mean it will take that long.
Ms. Elguira stated that's correct.
ROLL CALL: Agency Member Davila, yes; Agency Member Barron, yes; Agency Member Rios, yes; Chairperson Avalos, yes; Vice Chairperson Hurtado, yes.
2 COMMUNITY DEV/
HOUSING The City Corincil rinanimously approved items A & B by motion of Corincil Member Davila and seconded by Vice Mayor Hurtado:
Resolution No. 2023-35-CC entitledA Resolution of the City Council of the City of South Gate approving the HOME Program Predevelopment LoanAgreement (Contract No. 2023-44-CC) between the City of South Gate and Sorith Gate Townhomes, LLC, acting by and through its sole member, Azure Community Development, a California nonprofit priblic benefit corporation and an IRC 501(c)(3) tax-exempt public cliarity; and Arithorized the Mayor to sign the Agreement in form acceptable to the City Attomey.
Chris Jeffers, Executive Director, asked Ms. Elguira to give the presentation.
13 SPECIAL JOINT COUNCIL & SUCCESSOR AGENCY SPECIAL JOINT MEETING MINUTES OF FEBRUARY 28, 2023
Ms. Elguira stated that this item is regarding the development that was previously discussed. Azure is requesting from the city $429,728 as part of their pre-development cost.
Chris Jeffers, Executive Director asked that the developer speak on the project.
Vanessa Delgado, owner ofAzure Development. The developer has been working with the city for some time. She hopes to close in May and have families move in by next fall. It will be eleven homes being built and sold for $415,000.
Mr. Jeffers stated that this is a uniqrie project the council is providing for families.
MayorAvalos asked if anyone in the audience and zoom wished to speak on this item. Seeing no one step forward, Mayor Avalos closed the audience portion.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes,, Council Member Rios, yes; Mayor Avalos, yes; Vice Mayor Hurtado, yes. 3 MINUTES The Successor Agency to the Community Development Commission of the City of South Gate considered approving the Regular Meeting Minutes of December 13, 2022, by motion of Agency Member Barron and seconded by Agency Member Davila.
Chairperson Avalos asked if anyone in the aridience and zoom wished to speak onthisitem. Seeingnoonestepforward,ChairpersonAvalosclosedthe aridience portion.
ROLL CALL: Agency Member Davila, yes; Agency Member Barron, yes; Agency Member Rios, yes; Chairperson Avalos, yes; Vice Chairperson Hurtado, CLOSED SESSION:
yes.
Mr. Jeffers stated that this item will not be discussed.
1. CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY
NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property APN:
PropertyAddress:
City Negotiator:
Negotiating with:
Under Negotiation:
6202-010-900
7916 Long Beacli Boulevard, South Gate, CA 90280 Chris Jeffers, Executive Director
Azure Cornrnunity Development and Azure Development Inc.
City of South Gate and Azure Community Development and Azure Development Inc.
14 SPECIAL JOINT COUNCIL & SUCCESSOR AGENCY SPECIAL JOINT MEETING MINUTES OF FEBRUARY 28, 2023
ADJOURNMENT Corincil/Agency Member Davila rinanimously adjorirned the meeting at 5:22 p.m. and seconded by Vice Mayor/Vice Chairperson Hurtado.
ROLL CALL: Council/Agency Member Davila, yes; Council/Agency Member Barron, yes; Corincil/Agency Member Rios, yes; Mayor/Chairperson Avalos, yes; Vice Mayor/Vice Chairperson Hurtado, yes.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor/Chairperson Yodit Glaze, City Clerk
15 SOUTH GATE CITY COUNCIL
SOUTH GATE HOUSING AUTHORITY
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SOUTH GATE
SPECIAL JOINT BUDGET MEETING MINUTES
TUESDAY, JUNE 20, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor/Chairperson called the Special Joint Budget Session Meeting of the South Gate City Council to order at 5:40 p.m.
ROLL CALL Yodit Glaze, City Clerk
PRESENT Vice Mayor/Vice Chairperson Gil Hurtado, Council/Authority/Agency Member Joshua Barron, Council/Authority/Agency Member Maria Davila, and Council/Authority/Agency Member Al Rios; City Treasurer Jose De La Paz, City Manager/Executive Director Chris Jeffers LATF, Mayor/Chairperson Maria del Pilar Avalos
EXCUSED City Attorney/Authority Counsel Raul F. Salinas BTJDGET ADMIN The City Corincil, South Gate Housing Authority and the Successor Agency to the Community Development Commission of the City of South Gate considered:
a. Hearing the various presentations on the Proposed Fiscal Year 2023-24 Municipal Budget and 5-Year Capital Improvement Program for the various entities;
b. Approving a Resolution adopting the Municipal Budget for Fiscal Year 2023-24 with the changes stipulated in Exhibit A and B for a total of $156,497,819 for all funds along with any additions or deletions the Legislative Bodies may enact;
c. Approving the budget modifications for Fiscal Year 2022-23 as described in Attachment C; and
d. Approving a Resolution adopting the annual Gann Appropriations Limit for Fiscal Year 2023-24.
Kris Ryan, Director of Finance, states that tliis is one of two scliedriled meetings presenting a total budget for the 2023-2024 fiscal year. He contimied to tliank all finance staff who liad participated and worked on 7 16
SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
tlie drafted budget along with department lieads who complied tlieir own department presentations. Lastly, lie noted tliat tlie proposed budget corild be forind on the City's website.
BUDGET OVERVIEW Tlie proposed budget for 2023-2024 is an overview of tlie City's financial plan for fiindings of different departments along with the openings in positions for those departments. Tlie City Coruicil allowed staff to make presentations on their departmental accomplislunents, goals for FY 2023- 2024 and proposed new programs and/or special budget reqriests.
The proposed budget will l'iighliglit the salary and benefit increases per the MOUs. The new additions in tlie different departments. Along with the different funding programs for maintaining and improving the City's infrastnicture. Funding for the city's ripdated the city's cost allocation plans.
Mr. Ryan demonstrated tlie city's top revenues, wliich include Sales Tax and Property Tax.
A brief overview of the general fund expenditure was presented for each department.
Clianges to the general fund are due to the recent increase in insurance fund allocation, COLA salary increases, supplies and services, and, lastly, the park improvements.
A brief notion of the staffing changes was also presented for each department.
Tlie five-year financial forecast demonstrated tlie revenues and expenditures for the past three years and the proposed projections for tlie llpCOl'nlllg 'y'earS.
Mr. Ryan also presented the general fund reserves. The general fund was broken into five categories: unassigned reserves, cornrnitted reserves, non- spendable reserves, restricted reserves, and assigned reserves.
Mr. Ryan noted staff and Council's recommendations in how to fill the fiuid deficit gap. Some examples presented consisted of Sewer Rate Adjustments, initiating a street lighting assessment study, conducting an internal service fiind stridy, ripdating a cost allocation plan (CAP), considering a comprehensive fee study, and prioritizing-based budgeting.
17 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
BUDGET OVERVIEW
CONT'D There are five internal service funds. Tliese include tlie insurance fund, fleet management (vehicle maintenance) tund, infornnation system fiind, capital asset and equipment replacement, and building maintenance and infrastticture fund.
Mr. Ryan noted tliat all industries' insurance premirims have increased in prior years, wliich are reflected in tliis fiscal year's budget.
The following few slides ruider tlie enterprise fiinds are intended for business operations. Tl'ie City's largest fiuid is the Water Fund. User fees fiuid all three tliat fall into tliis category. Tlie next fiind rinder tliis program is the sewage funds. Tliis 'fund does not cover tlie expenditures. Lastly, tlie City lias a Refuse fiuid. Tliis fiind was previorisly used to collect fees from solid waste services. However, now it will be used for related waste management.
Special Revemie for street and transportation :funds. Tliese funds must be spent on street-related construction and maintenance projects.
The ARPA Stirnulris bill awards tl'ie American Rescue Plan Act to the City. The city council lias approved all appropriations.
Mr. Ryan also presented adjustments to tlie proposed budget. He divided it into different tunding (General Fund, Park Enhancement Fund, Emergency Horising Voricher Fund, Gas Tax Fund, Road Repair & Accoruitability Act, and Water Fund).
He also noted tlie modifications to tlie existing budget.
COMMENTS FROM
THE AUDIENCE Mario Dominguez reqriested that funding sliould be provided for the camera system. He also asked for more clarification on tlie Utility rate and tlie City's current debt. Lastly, he wanted to inqriire aborit who and liow blue buses, "The Gate," are funded.
COMMENTS FROM
OFFICIALS In response to Mr. Dominguez, Mr. Kris addressed the concerns aborit fiinding for the cameras system and mentioned tliat tlie corincil is still approving it. In teri'ns of the ritility rate, he reassures Mr. Dominguez tliat all cities have a similar rate, and to assess the dimensions of the rate, tlie City would have to review Prop 218. Lastly, he addresses tlie concerns regarding City's debt. Mr. Ryan noted tliat currently, the city lias little debt. The fund deficit we will see in tlie ripcoming years will increase rinless addressed.
18 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
COMMENTS FROM
OFFICIALS CONT'D Steve Costley, Acting Director of Park & Recreation, elaborated more on tlie tunding for tlie blue buses Mr. Dominguez referred to. He mentioned tliat Metro local return propositions funding pays for dial-a-ride and "Tlie Gate" brises.
Corincil Member Barron requested clarification on the HDL projections that were presented. He noted that the ADU is an increasing factor for property values. He wanted to la'iow if HDL la'iew of tlie increase in ADU properties in tlie City.
Mr. Ryan explained tliat tlie city looks at tlie various fiinding sorirces and the jobs tliese positions assigi'i. When there are special revemie fiu'ids, we identify fiinds tliat are eligible to cliarge for salaries and benefits.
Council Member Barron then asked wliy tlie special fiznds were covering some of tl'ie salaries and benefits of tlie departments.
Mr. Ryan explains that tlie city reviews different funding sorirces and job positions. Over time as it is identified that some of these positions are in transit and transportation or street-related projects, tliose fiinds can be ritilized to pay for some of tlie salaries and benefits.
Mr. Barron asked if any of tliese special fiinds have caps on what can be rised.
Mr. Ryan stated each fund has criteria on what you can rise it for and the administrative cost it can be used for. An example of how inflation increased for capital improvement projects.
He also made it a point to note that tlie cost changes significantly from wlien tlie project was funded to wlien it is implemented.
Vice Mayor Hurtado thanked Mr. Ryan for the thororigli presentation. He noted that the importance liaving transparency in orir city's budget and funding,
Coruicil Member Rios thanked Mr. Ryan for the presentation and asked if tlie general funding included tlie grants.
Mr. Ryan clarified tliat tlie grants fall ruider special revenue funding, and tlie specifics of the department grants will be explained.
Corincil Member Davila tlianked Mr. Ryan for a tliororigli presentation and wanted to know if tliere was funding for tlie Corirt Horise and if tliere was still a plan to rehabilitate it.
19 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
COMMENTS FROM
OFFICIALS CONT'D Jose De La Paz, City Treasurer noted tliat tlie Court House fiinding is a part of tlie CIP fund. The Court Horise fund was incorporated a few years ago and will continue into tlie next fiscal year.
Ms. Davila asked what the current balance for the ARPA Funds was.
Mr. Ryan stated that tlie current balance for tliat fund is 486,000 orit of the 34 million. He stated tliat the city mrist liave a plan implemented in order to rise the fiuid. Tlie city appropriated the fund and mtist get tlie program instated by tlie end of 2024 year and must spend it by the year 2026.
Ms. Davila also wanted to inqriire aborit more information on tlie status of tl'ie West Santa Ana Brancli, tlie 750. She states that this is the city's second year in pritting aside funding for.
Mr. Ryan explained that tl'iere is a fiind of 1.5 million tliis year and is sclieduled to prit in 175,000 next year.
Mr. De La Paz wanted clarification 011 the FTEs for the administrative services.
Mr. Ryan explained tliat they are adding one full-time position instead of a part-time position.
Mr. De La Paz wanted to propose tl'iat an additional full-time position shorild be considered due to tlie oritstanding number of delinqrient business licenses. Recommendation to the corincil to tlie estimated downfall priority-based budget to reduce the sliortfall to balance tlie tudget before adopting it.
BREAK
COMMENTS FROM
OFFICIALS CONT'D Jon Hamilton, Director of the Human Resources Department. Currently, organized into seven full-time positions. Two divisions: Risk Management and Personnel. Tlie budget is projected to be 8 million and is mainly distributed to Risk Management for insurance entities. Mr. Hamilton broke down the coverages and impacts on tlie City's insurance cost.
Mayor Avalos asked wliat worild be considered an incident covered under tlie insurance for Terrorist incidents.
Mr. Hamilton noted tliat incidents SIICII as 9/11 worild fall rinder tliat coverage tliat is lield in tlie insurance.
20 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
ADMINISTRATIVE SERVICES
DEPARTMENT Wendy O'Kelly, Deprity Director of Finance presented the budget presentation. Administrative Services Department is composed of 25 full- time employees and 1.42 part-time equivalents. This department is divided into Finance, Purcliasing, Utility Billing, and Computer Infonnation Systems. The proposed budget for tlie department is 5 million.
CITY COUNCIL, CITY ATTORNEY
CITY MANAGER BUDGETS Cl'iris Jeffers, City Manager presented tlie budget for the City Corincil, City Attorney and City Manager's Office. He began by complementing tlie City Corincil for tlie centei'inial celebration and for the accomplishments tl'irorigliorit the year. He first presented City Attorney's Office. He noted tlie many firins that provide legal assistance for tlie city.
Legal services are approximately one million dollars for possible litigation. City Manager's Office is divided into two operations front office: assigning with clerical services. The back office, coinmunity engagement operations on getting inforination orit, managing city website and social media, and staffing of Tweedy Mile Recruitment assistance. Tlie proposed budget for City Manager's Office is $900,000 for office supplies, printing, events and meetings.
POLICE DEPARTMENT Danen Arakawa, Cliief of Police presented tlie budget for tlie department.
Tlie organization is composed of 142 full-time employees. Tlie budget is broken into subsections sucli as tlie administrative division, patrol division, traffic bureari, detective bureari, jail division, dispatch division and records division.
Tlie proposed budget is three million for tlie Administrative Division, three million for the Traffic Bureari, five million for tl'ie Detective Bureari, one million for Jail Maintenance, one million for Dispatch Center, one million for Records Bureau, $208,000 for Crime Prevention Unit, two million for Police Information Technology and fifteen million for Patrol Division.
COMMENTS FROM
THE AUDIENCE Mario Dominguez tlianked the Cliief for an excellent presentation. He reqriested that our officers be trained for mass shootings and asked for clarification on parking enforcement. He also wanted to speak to Human Resorirces regarding police officers' worker's compensation. Lastly, he insisted tliat the camera system must be tlie top priority.
Chief Arakawa addressed Mr. Dominguez's concenis. He states tliat officers are actively training for active shooters, prirsuit training (driving tactics), officers are also handling street takeovers. He also noted that tliere are six parking enforcement officers. Officers do tlie enforcement, and a tliird party collects tlie payment.
21 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
Mr. Hamilton explains that tlie officer's insurance will be able to cover any forin of injury.
COMMENTS FROM
COUNCIL Mr. Hurtado referred back to Mr. Hamilton's presentation and asked if tliere were any conceriis that one of the fourteen otlier cities on tlie list, if tliey continue to liave a lot of issues, will play a role with orir city rates in uisurance.
Mr. Hamilton explains that, yes, it could. However, consultants will come in and evatuate each City's risk management data, and based on those findings, the insurance will detennine how it will impact other cities.
Mr. Hurtado also inqriired for more infonnation on wliat steps tlie business license department were taking to target delinqrient business owners.
Mr. Ryan explains liow tlie part-time business license officer works 19 liorirs a week. During tliose horirs, he conducts business inspections and addresses delinqrient licenses. The department is working tirelessly to manage the numbers witli tlie resorirces provided to them.
Mr. Hurtado inqriired for more information on ritility bills, sucl'i as the water bill. There liave been instances in tlie past in whicli individuals neglected to pay the bill and moved from tl'ie city. He wanted to know how tlie department handling SIICII cases.
Mr. Ryan states that lie currently does not statistics 011 SIICII incidents. He also noted that at the start of covid, tlie City stopped contiruiing the late fees and turning off tlie property owner's water. Tlie department has noted and instated programs to assist low-income families with such ritility bills.
Mr. Hurtado asked Chief Arakawa if he could clarify the importance of animal control.
Chief Arakawa states that he completely ruiderstands the love of animals - the eutlianization rate is one of tlie lowest. Euthanization is the last resort when an animal is injured to the point it cai'uiot be lielped.
Mr. Hurtado asked tlie Police Chief to elaborate more on the importance of the police explorers' program. He also asked if any policies were implemented to keep an employee witli tlie organization for some time.
Tlie Chief explained that police explorers are a great addition to tlie organization and will later be more impactfiil when tliey later enter tl"ie field. And tliere are currently not any policies to do so.
22 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
COMWENTS FROM
0 COUNCJL CONT'D Coruicil Member Rios complimented tlie police department for noting tlieir training and Kris Ryan's contimaoris participation.
Council Member Barron wanted clarification on the salary budget for the council to ensure transparency for the public. And regarding the business license officer position, Mr. Barron suggested that the department consider adding full-time and part-time positions.
Mr. Ryan, adding another position will address the need for a business license sector. However, tlie department is trying to be as resourcefiil with wliat has been given.
Mr. Banon wanted clarification on wliy tliere was a need for liigher- ranked officer positions and wliy it was crucial to have such positions opening in tlie departn'ient.
Chief explained tl'iat lie is eliminating a few liourly positions to open the full-time position presented in tlie budget. The demand for jobs (corirt officer, records specialist, and public records technician) is increasing, wliicli is why tlie need is essential.
Mr. Barron wanted to know if potliole fixes and street maintenance fall rmder the risk management's budget.
Mr. Ryan noted tliat the budget witli priblic works has proposed funding for tree, potl'iole, and street maintenance.
Mr. Barron wanted to know if the Soritli Gate Police App was a part of tlie budget for this year.
Cliief explained that the app was not included in tliis year's budget. The investment for the app occurred in last year's budget.
Jose De La Paz, City Treasurer was glad to see investment in technology and asked if Mr. Ryan corild add more clarification to increase tlie budget for the administrative services department.
Mr. Ryan explained tliat a part of tlie IT Master Plan explains tl"ie sliglit increase in budget. Currently, there are only three IT employees, and a part of the master plan is adding more employees to tliat department.
Mr. De La Paz requested tliat tlie finance department incorporate a debit card machine similar to the water department.
Mayor Avalos tlianked all presenters for the presentation.
23 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 20, 2023
RECESS Coruicil/Autliority/Agency Member Rios recessed the meeting at 9:25 p.m. to June 21s' and seconded by Council/Authority/Agency Member Davila.
PASSED and APPROVED tliis day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor/Chairperson Yodit Glaze, City Clerk
24 SOUTH GATE CITY COUNCIL
SOUTH GATE HOUSING AUTHORITY
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SOUTH GATE
SPECIAL JOINT BUDGET MEETING MINUTES
WEDNESDAY, JUNE 21, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor/Chairperson called the Special Joint Budget Session Meeting of the South Gate City Council to order at 5:31 p.m.
ROLL CALL Yodit Glaze, City Clerk
PRF.SENT Mayor/Chairperson Maria del Pilar Avalos, Vice Mayor/Vice Chairperson Gil Hurtado, Council/Authority/Agency Member Joshua Barron, Council/Authority/Agency Member Maria Davila, and
Council/Authority/Agency Member Al Rios; City Treasurer Jose De La Paz, City Manager/Executive Director Chris Jeffers, City Attorney/Authority Corinsel Raul F. Salinas
BUDGET ADMIN The City Corincil, Sorith Gate Housing Authority, and the Successor Agency to the Community Development Commission of the City of South Gate:
a. Heard the various presentations on the Proposed Fiscal Year 2023-24 Municipal Budget and 5-Year Capital Improvement Program for the various entities;
b. ApprovedResolritionNo.2023-47-CCentitledAJointResolutionof the City Council of the City of South Gate, South Gate Horising Authority and Successor Agency to the Community Development Commission of the City of South Gate, California, adopting the Municipal Budget for Fiscal Year 2023-24 with the changes stipulated in Exhibit A and B for a total of $156,497,819 for all funds along with any additions or deletions the Legislative Bodies may enact; c. Approving the budget modifications for Fiscal Year 2022-23 as described in Attachment C; and
d. Approving Resolution No. 2023-46-CC entitled Resolution of the City Council of the City of South Gate, California, adopting the annual GannAppropriations Limit for Fiscal Year 2023-24.
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SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 21, 2023
Yodit Glaze, City Clerk, goes over the bridget specifically to the City Clerk's office and the current number of employees as well as accomplishments for the fiscal year 2023-24 so far.
Mayor Avalos asked where the money generated from passports goes to.
Kristopher Ryan, Director of Administrative Services, explained that the money generated goes to the general fund.
Mrs. Glaze conchided the City Clerk's presentation.
Jose De La Paz, City Treasurer, describes the reduction in the retirement contributions and tlie reason for the increase is related to medical lnSuranCe0
Mr. De La Paz concluded the presentation.
Steve Costley, Interim Parks & Recreation Director, explains that the county lacks adding park space and there are not enough parks in the city.
There is an average of 6,000-8,000 people that visit the park every day.
Mr. Costley went through each program and budget tl'iat the parks and recreation center offer.
Mario Dominguez, Resident, suggested adding art to the city council chambers and adding more Parks to the West side of South Gate.
Council Member Barron asked whether there has been an increase of ariditorium reservations due to now allowing alcoholic beverages.
Mr. Costley answered that yes there has been a slight increase as Residents are slowly acknowledging that alcoholic beverages are being allowed.
Jose De La Paz, City Treasurer, asked aborit how the budget was explained with the new part-time positions hired from the City Clerk's office. He also stated whether the issue of residents sitting on the floor and in the hallways has been resolved. As for the Parks and Recreation budget presentation, he asked about outside companies or independent contractors rising park facilities for their profit.
Mr. Costley explained those who reserve park facilities for their own classes are stopped by the Parks and Recreation employees and asked if they wish to continue, they will need a permit or if they are interested in becoming an independent contractor for the park.
26 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 21, 2023
City Treasurer De La Paz continued with asking aborit the golf budget maintenance and how the empty spaces can be utilized for Yorith sports and adding a dog park.
Mayor Avalos asked about the Senior Center attendance and whether it was every day of the week. She also asked about the number of memberships and the issue of gambling and drinking at the park facilities.
Mr. Costley responded with details on the Senior Center and tlie meal service provided. He could not provide the number of exact memberships at this time but did say they are working with the Police Department on the issue of gambling.
Council Member Rios said how much he likes to see activities at the park for the community. He also stated concern aborit the restroom cleanliness.
Mr. Costley then described the current budget for expanding the parks and the timeline for when those projects would take place.
Mr. Jeffers suggested going out into the coinmunity and seeing what the pnority is on projects.
Mr. Costley conchided the Parks and Recreations presentation.
Meredith Elguira, Director of Community Development, went over the current budget and their need to hire 4 more full-time employees to help the backlog of permits and documents.
Ms. Elguira conchided the Cotnmunity Development presentation.
Arturo Cervantes, Director of Public Works, presented the Departments roles and responsibilities as well as Operations budgets. He followed with a presentation of the Capital Improvement Program (CIP) which details infrastructure tunding needs.
Mr. Cervantes concluded his presentation by going over the 5-year Capital Improvement Program and the carryover Project list.
MayorAvalos asked if anyone in the audience and zoom wished to speak on this item.
Fred Avis, Resident, expresses that Public Works should provide employment to youth and troubled residents.
Mario Dominguez, Resident, wanted Ms. Elguira to elaborate aborit the El Paseo contamination and location of townhomes that are being built.
27 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 21, 2023
Having no one else come forward, Mayor Avalos closed the audience portton.
Council Member Barron asked the Community Development Department aborit the ADU oritreach in turning homes to Section 8 and to explain the stigma attached to Section 8 renters.
Ms. Elguira explained the different cost of rent for the units and inspectors make sure the units are safe for tenants to live in.
Council Member Barron asked how Public Works and Comtunity Development work togetlier to handle certain projects that may interact with one another.
Mr. Cervantes responded with how the replacement of traffic lights is meant to make the flow of traffic more efficient.
Corincil Member Barron asked about the GIS system and past due amounts on waste management.
Mr. Ryan noted that there are no pending balances on waste management.
Mr. Cervantes explains the tree preservation ordinance and the process of street improvement projects.
Ms. Elguira noted the address of 7916 Long Beach Blvd. for the construction of the Long Beach townhomes and the issue of the El Paseo parking lot that could possibly be contaminated. She mentioned there corild be a grant to be able to clean up the area.
Ms. Elguira goes over the process and the reason why there is an extensive waiting list for Section 8. It is due to the shortage of units available for Section 8 applicants.
Vice Mayor Hurtado brought up the issue with the sewer rate and wants to make an education program for it. He also asked what percentage the city is in LED conversions for the streetlights.
Ms. Glaze asked aborit the food voricher through Section 8 and how to encorirage landlords to want to participate in Section 8.
Mr. Cervantes explained the process of tree removal and the timeline of the process.
Mayor Avalos asked Ms. Elguira regarding how much the city pays a recipient of Section 8 in rent payment.
28 SPECIAL JOINT BUDGET CITY COUNCIL, HOUSING AUTHORITY & SUCCESSOR AGENCY MEETING MINUTES OF JUNE 21, 2023
Ms. Elguira went over the documents that will be shredded from the Community Development Department after being scanned to be able to be searchable documents.
Council Member Barron motioned to modify the Administrative Services tudget by adding a full-time and keeping the part-time position due to the increase of permits that will be issued and seconded by Council Member Davila.
ROLL CALL: Council/Authority/Agency Member Barron, yes; Council/Authority/Agency Member Davila, yes;
Council/Authority/Agency Member Rios, no; Vice Mayor/Vice Chairperson Hurtado, yes; Mayor/Chairperson Avalos, yes.
Mr. Jeffers compared local cities in how many Code Enforcement officers they each have to explain the efficiency of the department.
Ms. Glaze asked the Commrinity Development Department to explain the duties of Code Enforcement officers.
Mr. Ryan went over the budget and how much it would cost for a full-time position.
Vice Mayor/Vice Chairperson Hurtado motioned to approve A, B, C & D and seconded by Corincil/Atithority/Agency Member Davila.
ROLL CALL: Corincil/Authority/Agency Member Barron, yes; Council/Authority/Agency Member Davila, yes;
Council/Authority/Agency Member Rios, yes; Vice Mayor/Vice Chairperson Hurtado, yes; Mayor/Chairperson Avalos, yes.
ADJOURNMENT Vice Mayor/Vice Chairperson Hurtado adjourned the meeting at 10:11 p.m. and seconded by Mayor/Chairperson Avalos.
PASSED and APPROVED this day of 2023.
ATTEST:
Maria del Pilar Avalos, Mayor/Chairperson Yodit Glaze, City Clerk
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