SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 12, 2024 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
WEBSITE: CITYOFSOUTHGATE.ORG
City Officials
MAYOR,
Gil Hurtado
CITY CLERK,
Yodit Glaze
VICE MAYOR,
Maria Davila
CITY TREASURER,
Jose De La Paz
COUNCIL MEMBER,
Maria del Pilar Avalos
CITY MANAGER,
Rob Houston
COUNCIL MEMBER,
Joshua Barron
CITY ATTORNEY,
Raul F. Salinas
COUNCIL MEMBER,
Al Rios
If you would like to participate in this meeting, you can participate via the following options:
1 .
VIEW THE MEETING ONLINE at
https://youtube.com/@SouthGateCA90280
2 .
PARTICIPATE BEFORE THE MEETING
by emailing the City Clerk at
[email protected]
no later
than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line. 3 .
ATTEND THE MEETING IN PERSON
*The disruption in service of any alternative method does not prelude the City Council or other legislative body from taking further action and moving forward on the agenda. 1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Gil Hurtado, Mayor
INVOCATION:
Steve Costley, Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:
Darren Arakawa, Chief of Police
ROLL CALL:
Yodit Glaze, City Clerk
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings - NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless 2 authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
1 , 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
and
13 are Consent Calendar Items. All items
including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.
Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
1. Resolution authorizing the destruction of obsolete records retained in City Hall and the Police Department
The City Council will consider: (CLERKS)
a. Adopting a
Resolution
authorizing the destruction of obsolete records retained in City Hall and
the Police Department pursuant to Government Code 34090 of the Laws of the State of California;
b. Approving the destruction subject to final review and approval by the City Attorney.
Documents:
Item 1 Report 03122024.pdf
3 2. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities
related to the Urban Orchard, City
Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures
of the South Gate Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
Item 2 Report 03122024.pdf
3. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the reclassification of an Intermediate Account Clerk position and updating the classification specification for the Senior Financial Analyst in the Administrative Services Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to approve the following actions: (HR) 1) Reclassifying one of the Intermediate Account Clerk positions in the Administrative Services Department to Senior Financial Analyst; and
2) Updating the classification specification for the position of Senior Financial Analyst.
Documents:
Item 3 Report 03122024.pdf
4. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to reassign the Deputy Director of Finance and the Deputy Director of Public Works - Field Operations from the Unrepresented Executive Manager Contract Employee Group to the Division Management Association (DMA) and update the consolidated salary pay table
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to reassign the positions of Deputy Director of Finance in the Administrative Services Department and Deputy Director of Public Works - Field Operations in the Public Works Department from Executive Management to DMA, and direct staff to update the bargaining unit assignment in the consolidated salary pay table. (HR)
Documents:
Item 4 Report 03122024.pdf
5. Resolution amending Resolution No. 6454 (Salary Resolution and Position 4 Classification Plan) updating the job classification specification for the Associate Engineer position in the Public Works Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to approve an update to the job classification specification for the position of Associate Engineer in the Department of Public Works. (HR)
Documents:
Item 5 Report 03122024.pdf
6. Adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to create the full-time equivalent hourly position for Crime Scene Forensic Specialist in the Police Department and update the consolidated salary pay table
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to create the full-time equivalent hourly position of Crime Scene Forensic Specialist in the Police Department and direct staff to update the consolidated salary pay table. (HR) Documents:
Item 6 Report 03122024.pdf
7. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the update to the job classification specification and compensation for Assistant Planner, Associate Planner and Senior Planner in the Community Development Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to: (HR)
1. Approve the update to the job classification specification and compensation for the position of Assistant Planner in the Community Development Department;
2. Approve the job classification specification and compensation for the position of Associate Planner in the Community Development Department; and
3. Approve the update to the job classification specification and compensation for the position of Senior Planner in the Community Development Department.
Documents:
Item 7 Report 03122024.pdf
8. Resolution approving a comprehensive successor MOU from July 1, 2021- June 30, 2025 with the Police Officers' Association (POA)
The City Council will consider: (HR)
5 a. Adopting a
Resolution
approving the comprehensive successor Memorandum of
Understanding (MOU) between the City of South Gate and the South Gate Police Officers' Association (SGPOA) for the term of July 1, 2021 through June 30, 2025; and b. Authorizing the Mayor to execute the comprehensive successor Memorandum of Understanding in a form acceptable to the City Attorney.
Documents:
Item 8 Report 03122024.pdf
9. Amendment No. 5 to Contract No. 2316 Memorandum of Understanding ("MOU") with Metro for the Firestone Boulevard Southbound On-Ramp Modification, Metro Project ID No. 6347, City Project No. 354-ST de-obligating the Metro Prop C Fund balance of $439,000 from the Project
The City Council will consider: (PW)
a. Approving
Amendment No. 5 to Contract No. 2316
, Memorandum of Understanding
("MOU") with the Los Angeles County Metropolitan Transportation Authority for the Firestone Boulevard Southbound On Ramp Modification, Metro Project ID No. 6347, City Project No. 354-ST, de-obligating the Metro Proposition C Fund balance of $439,000 from the Project; and
b. Authorizing the Mayor to execute Amendment No. 5 in a form acceptable to the City Attorney.
Documents:
Item 9 Report 03122024.pdf
10. Amendment No. 2 to Contract No. 3485 with David Volz Design for additional landscape architecture design services for the Circle Park Renovation Project
The City Council will consider: (PW)
a. Approving
Amendment
No. 2 to Contract No. 3485
with David Volz Design to revise
the architectural landscape plans to meet requirements Southern California Edison ("SCE") has imposed on the Circle Park Renovation Project, City Project No. 609-PRK, at a not to exceed cost of $37,132, and extend the contract term with DVD until December 31, 2025; and
b. Authorizing the Mayor to execute Amendment No. 2 to Contract No. 3485 in a form acceptable to the City Attorney.
Documents:
Item 10 Report 03122024.pdf
11. Amendment No. 1 to Contract No. 2023-134-AC with W.G. Zimmerman 6 Engineering, Inc. for staff augmentation service
The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 2023-134-AC
with W.G. Zimmerman
Engineering, Inc. to extend the term of the contract to September 12, 2024, to continue engineering staffing services until the vacant Engineering Technician position is filled, for a not to exceed amount of $167,000; and
b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City.
Documents:
Item 11 Report 03122024.pdf
12. Notice of Completion for the Replacement of Damaged Traffic Signal Poles Project
The City Council will consider: (PW)
a. Accepting completion of construction of the Replacement of Damaged Traffic Signal Poles Project, City Project No. 655-TRF, effective October 23, 2023; and b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar Recorder's Office.
Documents:
Item 12 Report 03122024.pdf
13. Change Order for additional funds for Fast Deer Bus Charter Inc (PO No. 0007864)
The City Council will consider: (PARKS)
a. Approving a Change Order in the amount of $39,000 to the original Purchase Order issued to Fast Deer Bus Charter, Inc., in the amount of $50,000 (P.O. No. 0007864) to provide transportation for Parks & Recreation trips for the remainder of the current fiscal year 2023/24; and
b. Authorizing the Director of Parks & Recreation to execute any additional documents.
Documents:
Item 13 Report 03122024.pdf
Reports, Recommendations And Requests
14. Presentation on Communication
The City Council will consider receiving and filing an update on the City's communications 7 efforts. (CM)
Documents:
Item 14 Report 03122024.pdf
15. Presentation on SB 329 relating to City Council pay caps and information on surrounding City Council
The City Council will consider receiving and filing a report on Senate Bill 329 which amended Section 36516 of the Government Code relating to City Council Member pay caps and information on the pay rates of City Council Members in surrounding cities. (CM)
Documents:
Item 15 Report 03122024.pdf
16. Warrant register for March 12, 2024
The City Council will consider approving the Warrant Register for March 12, 2024. (ADMIN SVCS)
Total of Checks: $ 4,938,431.26 Less: Voids $ (0.00)
Less: Employee Payroll Deductions
$
(450,786.38)
Grand Total: $ 4,487,644.88 Documents:
Item 16 Report 03122024.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on March 7, 2024, at 11:40 a.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed 8 session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
9 Item No. l
0lTYjl840P"
CITY COUNCIL
A(3-ENJDA EJ[LL
Departmerxt Director:
For the Regular Meeting of: March 12, 2024
Y; : laze obHouston
SUBJECT: RESOL . N AUTHORIZING THE DESTRUCTION OF OBSOLETE RECORDS RET AINED IIh CITY HALL AND THE POLICE DEP ARTMENT PURSUANT TO GOVERNMENT CODE 34090 0F THE LAWS OF THE ST ATE OF CALIFORNIA PURPOSE: Pursuant to Government Code Section 34090, the legislative body, by resolution, may destroy any city record, document, instrument, book or paper, under its charge, without making a copy thereof, after the same is no longer required.
RECOMMENDED ACTIONS: The City Council will consider:
a.
b.
Adopting a Resolution authorizing the destruction of obsolete records retained in City Hall and the Police Department pursuant to Government Code 34090 of the Laws of the State of California;
Approving the destruction subject to final review and approval by the City Attorney.
FISCAL IMPACT: Funds in the amount of $5,000 were included in the FY 2023/24 budget for this project in Account Number 100-140-11-6101 (General Fund-City Clerk- Professional Services).
ANALYSIS: None
BACKGROUND: There are approximately 452 boxes scheduled to be destroyed. The destruction of obsolete records as requested by the above noted departments is necessary due to the lack of available storage space.
I certify that:
@ The attached personnel file records are over two (2) years old. @ The listed records are no longer required.
* The listed records do not affect the title to real property or liens thereon. * The listed records are not court records.
* The listed records are not required to be kept by statute. * The listed records are not the minutes, ordinances or resolutions of the legislative body or of a City board or commission.
ATTACHMENTS: A. Proposed Resolution with Exhibit "A": Record Type B. Certification of the City Clerk
1 10
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE
AUTHORIZING THE DESTRUCTION OF OBSOLETE RECORDS RET AINED IN
CITY HALL, AND THE POLICE DEPARTMENT PURSUANT TO GOVERNMENT CODE 34090 0F THE LAWS OF THE ST ATE OF CALIFORNIA WHEREAS, it has been determined that certain City records under the charge of the City Clerk's Office are no longer required for public or private purposes; WHEREAS, it has been determined that destruction of the above-mentioned records is necessary to conserve storage space and to reduce staff time and expense in handling records and infornning the public;
WHEREAS, Section 34090 of the Governrnent Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, with the written consent of the City Attorney and the approval of the City Council by resolution;
WHEREAS, it is therefore desirable to destroy those records which are over two years old as listed in the documents entitled "Records Inventory" dated March 2024, attached hereto as Exhibit "A," and made a part hereof, without making a copy thereof, WHEREAS, the said destruction of said records is with the written consent of the City Clerk and approval by the City Attorney;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby authorizes the destruction of the obsolete documents identified in Exhibit "A" attached hereto and incorporated herein by this reference. [Remainder of page left blank intentionally.]
Page l of 2
11 SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this March Day of 12, 2024.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY:
Raul F. Salinas, City Attorney
12 Exhibit "A"
Records for Destruction
March 2024
Administrative Services A.P Business"!I
License Division
City Attorney - Office
City Clerk's Office
Human Resources
Police Department - Administration
Public Works - Engineering, City Yard
13 Department Name: Administrative Services A.P.
Documents for Destruction
Box # Date of Documents Description of Contents
l FY 14-15 MISC A - AMERICAN RENT AL
2 FY 14-15
cm 12/9/14-1/27/15
INVOICE EDIT LIST
3 FY 16-17
CM 7/12/16-11/22/16
EDIT LIST
4 FY 16-17
CM 12/13/16-3/28/17
EDIT LIST
5 FY 14-15
CM 7/8/1 4-9/23/14
CHECK EDIT LIST
6 FY 14-15
CM 4/14/15-5/26/15
INVOICE EDIT LIST
7 FY 13-14 & FY14-15
CM 6/9/15-6/23/15
& 7/8/1 4-9/23/14
INVOICE EDIT LIST
g]
Total Number of boxes
Department Head Approval Date
14 Department Name: ADMINISTRATIVE SERVICES / ACCOUNTS PAYABLE Documents for Destruction
Box # Date of Documents Description of Contents
2005/2006 CO140436006 - 1099'S INFO 1995-2000
2005/2006 CO140436008-WARRANT REGISTERS-2001-2004
2005/2006 CO140436009 - 1099S-2001/2002-NEXTEL MTHLY ACCT STMNT
2005/2006 CO140436005-1099 REG2003/VENDOR DISBRMT
1/1/03-12/31/03/AP CHECKS BY BANK #VENDR
ACTIVITY LIST
2005/2006 CO140436007 - WELLS FARGO STATEMNTS/CANCLD
CHCKS/SBC STATEMNT/Y OUTH COMM
3 03/04 CO140424649-APWARRANTS 113725-114091
97/98 COI 40424767 - WARRANT REGISTER
1 01/02 CO140424768 - AP WARRANTS 95113-95324
2 01/02 COI 40424773 - AP WARRANTS 95325-95976
3 01/02 CO140424772 - AP WARRANTS 95977-96362
4 01/02 CO140424762 - AP WARRANTS 96363-100154
5 01/02 CO140424763 - AP WARRANTS 100156-100721
6 01/02 CO140424764 - AP WARRANTS 100722-101225
7 01/02 CO140424765-APWARRANTS 101226-101731
1 02/03 CO140208084 - AP WARRANTS 102141-102335
2 02/03 CO140208083 - AP WARRANTS 102336-102613
3 02/03 CO140208082-APWARRANTS 102614-102952
4 02/03 CO140208081 - AP WARRANTS 102953-103235
5 02/03 CO140208080-APWARRANTS 103236-103598
6 02/03 CO140208079 - AP WARRANTS 103599-103848
7 02/03 CO140208078 - AP WARRANTS 103849-104125
8 02/03 CO140208077 - AP WARRANTS 104126-104400
9 02/03 CO140208076 - AP WARRANTS 104401-104669
10 02/03 CO140208075 - AP WARRANTS 104670-105118
Total Number of boxes
ef,;'=-ilu
Department Head Approval Date
15 Department Name: ADMINISTRATIVE SERVICES / ACCOUNTS PAYABLE Documents for Destruction
Box # Date of Documents Description of Contents
11 02/03 CO140208074-AP WARRANTS 105119-105439
12 02/03 CO140208073 - AP WARRANTS 105440-105680
13 02/03 CO140208072 - AP WARRANTS 105681-105956
14 02/03 CO140208071 - AP WARRANTS 105957-106244
15 02/03 CO140208070 - AP WARRANTS 106246-106534
16 02/03 CO140208069 - AP WARRANTS 106535-106765
1 03/04 CO140208085 - AP WARRANTS 107796-108122
2 03/04 CO140208087 - AP WARRANTS 108126-108397
3 03/04 CO140208086 - APWARRANTS 108398-108682
4 03/04 CO140208088 - AP WARRANTS 108683-108884
5 03/04 CO140208089-APWARRANTS 108885-108231
6 03/04 CO140208090 - AP WARRANTS 109232-109471
7 03/04 CO140208091 - AP WARRANTS 109472-109831
1 03/04 CO140424496 - AP WARRANTS 109832-110160
2 03/04 CO140424495-APWARRANTS 110161-110495
3 03/04 CO140424365 - AP WARRANTS 110496-110812
4 03/04 CO140424642 - AP WARRANTS 110814-111109
5 03/04 CO140424643 - AP WARRANTS 111110-111464
6 03/04 CO140424644-APWARRANTS 111465-111740
7 03/04 CO140424645 - AP WARRANTS 111741-112047
8 03/04 CO140424646 - AP WARRANTS 112048-112265
9 03/04 CO140424647 - AP WARRANTS 112266-112588
1 03/04 CO140424442 - AP WARRANTS 107317-107577
2 03/04 C0140424444 - AP WARRANTS 107578-107795
1 03/04 CO140424441 -AP WARRANTS 106766-107005
2 03/04 CO140424443-APWARRANTS 107006-107315
Total Number of boxes
$:,'tlz
Department Head Approval Date
16 Department Name: ADMINISTRATIVE SERVICES/ACCOUNTS PAYABLE Documents for Destruction
Box # Date of Documents Description of Contents
I 03/04 CO140208098-APWARR_ANTS 113165-113465
2 03/04 CO140424648 - APWARRANTS 113466-113724
3 03/04 CO140424649-APWARRANTS 113725-114091
02/03 CO140424657-CRAWARRANTS 1631-1905
01/02 CO140424656 - CRA WARRANTS 1058-1630
8 FY2006-2007 CO14208020-I-K
9 FY2006-2007 CO14208021- L-M
10 FY2006-2007 CO14208022 - Mi-Ne
11 FY2006-2007 CO14208023 - Ne-Ox
[9
Total Number of boxes
H',4tu
Department Head Approval Date
17 City of South Gate
Department Name: Business License Division
Documents for Destruction
Box # Date of Documents Description of Contents
1 1999,2000,2001,2002,2003
Fireworks Applications
Non-Profit Organizations
(temp.license period of July 4th)
2 2004 & 2005
Fireworks Applications
Non-Profit Organizations
(temp.license period of July 4th)
3 2006, 2007,2008,2009 Fireworks Application
Non-Profit Organizations
(temp.license period of July 4th)
4 2010,2011,2012,2013,2014,2015
Fireworks Applications
Non-Profit Organizations
(temp.license period of July 4th)
5 I
2016,2017,2018,2019 Fireworks Applications
Non-Profit Organizations
(temp.license period of July 4th)
6 1999,2001,2002
Business License Cancellations
Out of City
City of South Gate
18 17 2003 Business License Cancellations
Out of City
City of South Gate
8 2004 Business License Cancellations
Out of City
City of South Gate
9 2004 Business License Cancellations
Out of City
City of South Gate
10 2004
!
Business License Cancellations
Out of City
City of South Gate
11 2004 Business License Cancellations
Out of City
City of South Gate
12 2005 Business License Cancellations
Out of City
City of South Gate
13 14
2005 Business License Cancellations
Out of City
City of South Gate
2005 Business License Cancellations
Out of City
City of South Gate
15 2006 Business License Cancellations
Out of City
City of South Gate
16 2006 Business License Cancellations
Out of City
City of South Gate
17 2006 Business License Cancellations
Out of City
City of South Gate
19 18
12005
I
I
II
iBusiness License Cancellations
i Out of City
i City of South Gate
19 2007
IB;u:e;H License Cancellations
City of South Gate
20 2007 Business License Cancellations
Out of City
City of South Gate
21 2007 Business License Cancellations
Out of City
City of South Gate
22 2007 Business License Cancellations
Out of City
City of South Gate
23 2007-2008 Business License Cancellations
Out of City
City of South Gate
24 , 2007-2008
I
I
Business License Cancellations
Out of City
City of South Gate
25 I 2008
I
Business License Cancellations
Out of City
City of South Gate
26 2008 Business License Cancellations
Out of City
City of South Gate
27 2007-2008 Business License Cancellations
Out of City
City of South Gate
28 2007 Business License Cancellations
Out of City
City of South Gate
29 2008 Business License Cancellations
Out of City
City of South Gate
30 2009 Business License Cancellations
Out of City
City of South Gate
20 31 ' 2009 ' Business License Cancellations
Out of City
City of South Gate
32 2009 Business License Cancellations
Out of City
City of South Gate
33 2009 Business License Cancellations
Out of City
City of South Gate
34 2009 Business License Cancellations
Out of City
City of South Gate
35 2009 Business License Cancellations
Out of City
City of South Gate
36 2009-2010 Business License Cancellations
Out of City
City of South Gate
37 2009-2010 Business License Cancellations
Out of City
City of South Gate
38 2009-2010 Business License Cancellations
Out of City
City of South Gate
39 2010 Business License Cancellations
Out of City
City of South Gate
40 2009-2010 Business License Cancellations
Out of City
City of South Gate
41 2006 Business License Cancellations
Out of City
City of South Gate
42 2010-2011 Business License Cancellations
Out of City
City of South Gate
43 2011 Business License Cancellations
Out of City
City of South Gate ,
21 I 44 I 2011 I Business License Cancellations
Out of City
City of South Gate
45 2011-2012 Business License Cancellations
Out of City
City of South Gate
46 2012 Business License Cancellations
Out of City
City of South Gate
47 2012-2013 Business License Cancellations
Out of City and City of South Gate
48 2009-2011 Business License Cancellations
Out of City
City of South Gate
49 2011-2012 Business License Cancellations
Out of City
City of South Gate
50 2011-2012 Business License Cancellations
Out of City
City of South Gate
51 2012 Business License Cancellations
Out of City
City of South Gate
52 2012 Business License Cancellations
Out of City
City of South Gate
53 ,
I
2013-2014 Business License Cancellations
Out of City
City of South Gate
54 2014 Business License Cancellations
Out of City
City of South Gate
55 i
2013-2014 Business License Cancellations
Out of City
City of South Gate
56 2014-2015 Business License Cancellations
Out of City
City of South Gate
57 I
2014-2015 Business License Cancellations
Out of City
City of South Gate
22 58 2014 ' Business License Cancellations
Out of City
City of South Gate
59 2014 Business License Cancellations
Out of City
City of South Gate
60 2014 Business License Cancellations
Out of City
City of South Gate
61 2016 Business License Cancellations
Out of City
City of South Gate
62 2016 Business License Cancellations
Out of City
City of South Gate
63 2017 Business License Cancellations
Out of City
City of South Gate
64 2017 Business License Cancellations
Out of City
City of South Gate
65 2017 Business License Cancellation
Out of City
City of South Gate
66 2017 Business License Cancellations
Out of City
City of South Gate
67 2017 Business License Cancellations
Out of City
City of South Gate
68 2015 Business License Cancellations
Out of City
City of South Gate
69 2017 Business License Cancellations
Out of City
City of South Gate
70 2013 Business License Cancellations
Out of City
City of South Gate
71 2018 Business License Cancellations
Out of City
City of South Gate
23 I 72 I 2017-2018 I Business License Cancellations
Out of City
City of South Gate
73 2017 Business License Cancellations
Out of City
City of South Gate
74 I
2017-2018
I
Business License Cancellations
Out of City
City of South Gate
75 2018 Business License Cancellations
Out of City
City of South Gate
76 2018 Business License Cancellations
Out of City
City of South Gate
77 2019 Business License CancelIations
Out of City
City of South Gate
79 2017-2018 Business License Cancellations
Out of City
City of South Gate
80 2019 Business License Cancellations
Out of City
City of South Gate
82 2019 Business License Cancellations
Out of City
City of South Gate
82 2019-2020 Business License Cancellations
Out of City
City of South Gate
83 2020 Business License Cancellations
Out of City
City of South Gate
84 2020 Business License Cancellations
Out of City
City of South Gate
85 2002-2006 Parking lot event applications
Out of City
City of South Gate
86 2000 I Business License Cancellations
Out of City
City of South Gate
24 I 87 2001 Business License Cancellations
Out of City
City of South Gate
88 AUDIT GROSS BL 2014 Business License Cancellations City of South Gate BL
89 AUDIT GROSS BL 2012 Business License CanceIlations City of South Gate Bl
96 1999 Business License Cancellations
Out of City
City of South Gate
97 2014 Business License Cancellations
Out of City and
City of South Gate
98 2005 Business License Field Reports
City of South Gate
91 Total Number of boxes
Department Head Approval:
Date: idnlz3
*Note:
Box #78 was deleted due to a duplicate
Boxes #90,91,92,93,94,95 Are not for Record Destruction, therefore they were not included on this list.
25 Department Name: City Clerk's
t,
Documents for Destruction
Box # Date of Documents Description of Contents
180 2017 2017 City Council Agendas (January - August) 181 2017 2017 City Council Agendas (September - December), Warrants, 2017 Parks & Rec Commission Agendas (February - November) 182 2017
2010-2012
2017 Correspondence, Bids, Press
2010-2012 Agendas (Planning Commission, Oversight Board) 183 2016-2018 Public Records Request
184 2017 Legal and Claims 2017
186 2014-2018 Public Records Request
187 2018 2018 City Council Agendas (January - June) 188 2018 2018 City Council Agendas (July - December), Warrants, 2018 Parks & Rec Cornrnission Agendas
189 2018 2018 Correspondence, Bids, Press
2018 Planning Cornrnission Agendas
217 2015-2018 Receipts (passports, PRA, filing liability claims) 225 2017
2018
January - December 2017 City Council Meeting Agendas January 17; May 16; April 28; Nov 14, 2017 Joint City Council/Panning Commission Meeting Agendas
January - December 2017 Presentations/Awards/Certificates January - December 2017 Proclamations/Memoriams
February - July 2017 Political Support
January - December 2017 Closed Session Memorandum
Jamiary - December 2018 City Council Meeting Agendas March 13, 2018 Joint City Council/Housing Authority/ Successor Agency Meeting Agendas
December 11, 2018 Joint City Council/Housing Authority Meeting Agendas
January 23; October 23; December 11, 2018 Joint City Council/Successor Agency Meeting Agendas
January - December 2018 Presentations/Awards/Certificates January - December 2018 Proclamations/Memoriams
26 FY2016/17 &
FY 2017/18
2017 & 2018
2017 & 2018
1994-2015
2009-2015
February - November 2018 Political Support
January - December 2018 Closed Session Memorandum
FY 2016/17 & FY 201 7/18 Agenda Bills, Municipal Budget 2017 & 2018 Investment Admin-Monthly/Quarterly Reports 2017 & 2018 Legal Advertising Admin
Conflict of Interest Stmts - Henry C. Gonzalez
Conflict of Interest Stmts - Maria "Belen" Bernal 226 3/5/2013 March 2013 Election Related Documents: Adrnin, Notices/ Resolutions/Measures, Nomination Papers,
Correspondance/Documents, Financial, Disclosure/
Campaigns Stmts, Statements of Organizations
Candidates Statement, Payroll/Oaths/Etc., Election Night Procedures, Results/Certification
tp
Total Number of boxes
Dep nt Head Approval Date
27 Department Name:
City Attorney's Office
Documents for Destruction
Box # Date of Documents pescr_ip,t4on of Contents
1-29 2018-2023 Miscellaneous non-originals correspondence and copies. - I
Total Number of boxes
ent Head Approval
l/ it 2,,3
Date
28 Department Name: City Attorney's Storage Room
Documents for Destruction
Box # Date of Documents Description of Contents
CAOOI 2016-2018 Litigation Related Files
City of South Gate Adv. Maria Gomes
City of South Gate ADV Matthew G. Andrade & Dennis L.
De La Gala (4 files)
City of South Gate Adv. Alma Gonzalez (6 files)
CAOO2 2015-2017 Litigation Related Files
Jesus Barriga vs. City of South Gate (1 File)
Elias Calderon vs. City of South Gate (2 Files)
Angel Solario vs. City of South Gate (1 File)
H.J. etc... vs COSG (Bootcamp)
CAOO4 2017 Litigation Related Files
City of South Gate Alma Gonzalez (2 files)
City of South Gate Lazaro/Meza (7 files)
City of South Gate Tupua Et. Al Adv. People (5 files) CAOO5 2001-2004 Litigation Related Files
Klistoff and Son (2 Files)
CAOO6 2016 Litigation Related Files
Matthew Andrade vs City of South Gate (I Box)
CAOO7 2003 Litigation Related Files '
Hollydale Plaza numerical Check (7 Files)
El Paseo South Gate numerical check (1 file)
Jurupa Valley Spectrum (7 Files)
CAOO9 2018 Litigation Related Files
City of South Gate Re Jerg Torrez (1 Box)
CAOIO 2002-2017 Litigation Related Files '
Negotiate Teri'nination of DDA's Miller Way (1 file) Miller Way (1 file)
GWS Nursery Lease (1 file)
Veronica Lomeli (3 files)
CAO12 2005-2011 Disbursements and Invoices Various (Miscellaneous) CAO14 2005 Litigation Related Files
City of South Gate adv. Hernandez re: Insurance Claim (1 Box)
CAO15 2011 Litigation Related Files
Central Basin Water District vs. Water Replenishment District (1 Box)
CAO17 2019 Litigation Related Files
City of South Gate re: Jerry Torrez (1 Box)
CAO18 2014-2017 Litigation Related Files '
Francisco Montalvo (1 File)
Mathew Andrade/Denise De La Gala (1 File)
29 1997-2001
Luis Saucedo / Mathew Saucedo (I File)
Elias Calderon (lFile)
ORB Print - Oscar Bardales /Daniel Bardales (1 File) Veronica Lomeli vs. City of South Gate (1 File)
Maria Gomez (Trinidad Gomez)
J.H. et al (San Luis Obispo Matter)
Homeless Matter
Cancelled Leases All Projects
CAO19 2016-2018 Litigation Related Files
City of South Gate Adv. Matthew G. Andrade & Dennis L.
De La Gala
CAO20 2001-2006 Robles Trial (5 Files) (Federal Court) CAO21 2000-2008
2016
Litigation Related Files
El Paseo vs. City of South Gate
City of South Gate vs. Arturo Coral Et. Al.
CAO23 2009-2013 Litigation Related Files
Central Basin vs. All others (WRD) (4 Box's)
CAO25 2015 Litigation Related Files
L235.O Recreation Management So'ftware - RFP's (13 Binders)
CAO27 2007-2013 Litigation Related Files
Southland (1 of 4 boxes)
CAO28 2007-2013 Litigation Related Files
Southland (2 of 4 boxes)
CAO29 2007-2013 Litigation Related Files
Southland (3 of 4 boxes)
CAO30 2007-2013 Litigation Related Files
Southland (4 of 4 boxes)
CAO38 2016-2017 Litigation Related Files
Claim Elias Adolfo Calderon
Gustavo A Nunez
Ana Belen Meza
Lazaro and Gabriela Mesa
Surninons Jaime Barajas
Claim Maria G Mora Cartes
Ronald Beilke vs Central Basin etc
PRAR Adam feit
CAO40 2009-2013 Litigation Related Files
Central and West Basin Water Replenishi'nent District etc... vs. Charles Adams etal (3 Box's)
CAO42 2017-2020 Litigation Related Files
City of South Gate Adv. Matthew G. Andrade & Dennis L.
De La Gala (1 of 3 boxes - 20 files)
CAO43 2002-2005 Miscellaneous File
Calnet
South Gate Carnival
30 California Senior Plaza
Cal-Osha
Cal-Tech
Cancino Daniel
CA Public Utilities Commissions
Career Day SG Schools
Casmalia Disposal Site
Castorena, Gabrielle
People of CA vs. Cervantes, Eric
CDBG Financial Report 2001 the C Group
Antonio Chavez
Chavez Celest vs. COSG
Oscar Chavez
Chevron Texaco Energy
Citizens Advisory Coini'nittee
City Council Members 2001-2002
CIP Projects
City Property Appraiser
Civil Service Commission
Clayton, Maria Sonia
Conflict of Interest Code
Corbet, Ronald
Coro
Crosswalk Research
County/ SG Courthouse
Cruising Ordinance /Research
CSCDA Tran Refinancing
CT Storage Facility
Cuninghan Group
CAO45 2017-2020 City of South Gate Adv. Matthew G. Andrade & Deru'iis L.
De La Gala (2 of 3 boxes-15 files)
CAO46 2017-2020 City of South Gate Adv. Matthew G. Andrade & Dennis L.
De La Gala (3 of 3 boxes - 8 files)
CAO47 2002-2004 Gws Nursery Legal Files (12 Files) CAO48 2016-2019 City of South Gate re Jerry Torres (7 files) CAO49 2016-2019 City of South Gate re Jerry Torres (7 files) CAO51 2017 Disbursement of Claims
CAO52 2017-2019 City of South Gate Adv. Veronica Lomeli City of South Gate Adv. John Doe
City of South Gate vs. Trimming Land Company
CAO53 2017-2018 City of South Gate Adv. Georgina Becerra CAO54 2010-2012 Central and West Basin Water-Replenishi'nent District vs Charles Adams etc... (1 box)
CAO55 2003-2004 Personnel Legal Files (22 Files)
CAO59 1995-2007 California Plaza
Hollydale Plaza
31 Nissan
RJM
SG Senior Plaza
State Senior Plaza (2 Files)
Southland Research
Finance Business License
Finance General
CAO60 1994-2005 Banlauptcy (8 Files)
Bulletin Display (5 Files)
CAO62 2002-2007 City Attorney Law Firms Misc. (7 Files) Carl Warren
McDonald Gail
City Clerk Misc.
City Council Misc. Dept.
City Treasurer Mics. Dept
Coinmunity Development Misc. Dept. .
7 -Acre -Site (2 files)
Adohr Fari'ns
Big Box
GDS Institute
Miller Outpost Property
CAO64 2002-2004 Sosa vs. Secure Construction and Consulting United Motor Club
United Towing Services
Public Works Valverde Construction
CAO65 2002-2007 Research File
SBS Data Com.
Southern California Edison
State Controller Audit Report
Public Works - Stonewood
Summary of water issues
Tort Claims
City Attorney Claims General
City v. Brunton
Garcia v. City of SG
Guzman v. City of SG
Finance Hidalgo v. Louie
Lucia F. v. S.C.L.A
Navarro v. City of SG
Pasmant v. City of SG
Ramiro Garcia Jr. v. City of SG
Ruiz v. Sylva
Guillermo Salazar v. COSG
The People v. Jose Miguel Salazar
Siden v. COSG
32 CAO67 2010-2013 Legal Files (1 Box)
Central and Water Basin Water Replenishrnent District CAO69 1995-2006 Sheppard Mullin/Albert Robles (5 Files) CAO71 2001-2006 Sheppard Mullin / Albert Robles (4 Files) CAO72 2001-2004 Sheppard Mullin / Albert Robles (2 Files) CAO73 2003-2013 Sheppard Mullin / Albert Robles (4 Files) CAO74 2002-2005 Sheppard Mullin/Albert Robles (4 Files) CAO75 2003 -2007 Psomas (I Box)
CAO76 2003-2007 East Los Angeles Comt'nunity College Edco Disposal Corp
Paul Ehret
EI Parral
Eminet Domain
Estates of (Various)
Hector Estrada
Federal Equitable Sharing Agreement
Fireworks
Flores Christian
Freeman Investigative Group
Frontage
Russell Galbreath (10 Files)
Garcia Rosa
Garicia Ofelia
People v. Maria Luna Garcia
Ramiro Garcia
Garrido, George
Gateway Project (10 Files)
CAO77 2002-2006 GWS Nursery (6 Files)
CAO79 2002-2007 GWS Nursery (6 Files)
GWS Miller Way (3 Files)
GWS-SG Rod and Gun Club
George Garrido
CAO80 2005-2007 Revere & Wallace (PRAR)
Natalie Plasencia (PRAR)
Nossaman, Guthr, Knox & Elliot (PRAR)
Silverstein Law firm (PRAR) (2 Files)
Firestone/Atlantic St Widening Prqiect (5 Files)
CAO81 2007-2010 PRAR (7 Files)
CAO82 2004-2006 Los Angeles Integrated Waste (LAR_A) Loud Music Ordinance
33 Mai'uiing & Marder
Marez, Jesse
Marquez Foods
Martin vs. COSG
Edward Maitinez
Massage Parlors Correspondence
Sun Acupressure
CDC Sales of Surplus Property
Finance
Massage Parlor
Club 02
18 Hour Fitness
Massage Moratorium and Finance
Ever Slim Health Club ( 7Files)
CAO83 2003-2005 HC & Associates (6 Files)
Hanson Aggregates West
Hawkins Fuel Tank Replacement
Heintz, Carl
Nicolassa Hernandez vs. SG
Thomas H. Hemandez
Hernanadez, Troy vs. COSG (6 Files)
CAO84 2002-2005 Hidalgo, Lorenzo
Hollydale Loans
Hill and Knowlton (2 Files)
Hollydale Market - Marvin Sobel
Honey well Inc.
Horizon Outdoors (16 Files)
Olliee Hunter
CAO85 2002-2004 911 Emergency Corninunication System Fee 911 Fees
700 Fori'ns
Administrative Regulations 104
(Use of City Seal)
ADT Security Service
Antonio Aguilar vs. City of SG
Jose Luis Hernandez PW
Albright Yee Schi'nit (6 Files)
Raul Alcantara
Alva Salador
American Red Cross
Amey, Isaac Daniel
Ai'nerican Society of Composers
Aon Risk Services
Assessment Sui'vey Questions
AT&T Wireless
34 Azalea Festival
CAO86 2002-2007 Kiamie vs. COSG
Kane Ballmer & Beckman
Klistoff
Kyocera Mita America
La Barca
Latham Watkins
LAUSD (3 Files)
League of CA Cities
Legal Fees Allocation
Jesus Lopez
Mario Ford/ Sopps Chevrolet
Loitering
Long Beach Uniform Company
Lucia Lopez vs. City of South Gate (2 Files)
Lopez Rick (4 Files)
CAO87 2002-2006 David Dattola
Helen R Dear
Decorso, Beck
Demurrer
Denny's Diner
Department of Transportation Cal Trans
Davis Jose
Dia y Noches Yellow Taxicab
Dream Home Raffle (13 Files)
CAO88 2003-2005 Target
Tedesco Property
COSG vs. Thelen, Reid and Priest LLP
Thunder Communications
Time Warner Cable
Tokar, Robert (Officer)
Transfer of Federally for Feited property
Trotter, Angelo (4 Files)
Truba Ave Vacation
Trugreen
Tweedy Mile Investigation
Towing Services
U.S. Department of Justice
United Constructors
United States Gypsum Co.
, Uriarte, Gloria
SG Utility Authority
Utility Service Ordinance
Vaks, Bovis
Albert A. Valencia & Jesse
Valencia vs. COSG
35 Valentin, Taron
Van Holt, Mark (4 Files)
CAO89 2003-2005 Massage V General
Lorraine Medley - Kiamie
Miguel Mercado vs. COSG
Michealis, Montanari & Johnson
Randalle E. Middleton
Mid Land Insurance Co.
Miles Investigations
Abel Montanez
Contract Louis F Moret
Lou Moret
Morgner Technology Management
Raul Moriel
Motorized Scooter OrdinanceI
Municipal Code Revisions (2 Files)
Nasa/Jet Propulsion Lab
Nassar, Sami
Navarro vs. South Gate
Nebraska Homes
News Racks
Nevada Investment Holdings
Nextel Coinrnunication, Inc (2 Files)
Hal Nielson (3 Files)
B. Noble & Parties
Notice of Public Hearing
CAO90 2003-2005 Luis Martin Ochoa vs. South Gate
Lance 01denberg
Outside Council (Letters etc... 3 Files)
Oz Club (2 Files)
Pacheco, Rafael
Grace Padilla
Paguirigan, Cristeta
Padilla, Pearl (4 Files)
Parking
Project Attend (6 Files)
Proof of Service
Public Assembly Ordinance
Ramirez, Armando vs. South Gate
Rayo
CAO91 2007 South Gate Gateway Project Draft Environmental Impact Report (3 Binders)
36 2006-2007
Final Enviromnental Impact Report Firestone Blvd/Atlantic Ave (1 Binder)
Michael Klistoff Jr. vs. City of South Gate (3 Files) CAO92 2007-2008 Firestone Blvd/Atlantic Ave Intersection Improvement Pro.iect (Eminent Domain) (16 Binders) (2 Files)
CAO93 2010-2011
2006
South Gate Gateway vs City of South Gate, vs. Community Dev. Comn. (10 Files)
Objections to Firestone Blvd/Atlantic Ave intersection Improvement Project and Mitigated Negative Declaration. (2 Files)
CAO94 2002-2007 Police Department Public Records Request (15 Files) CAO95 2003-2008 Police Department Public Records Request (8 Files) CAO96 2001-2007 Police Departments Legal File Cases (5 Files) CAO97 2007 Police Departments Legal File Cases (9 Files) CAO98 2003-2008 Police Departments Legal File Cases (11 Files) CAO99 2002-2004 Mark V.H. (6 Files)
Mitchell Frank Vargas
People vs. Vasquez, Kenny
Vasquez Oscar
Vehicle Parking related items
Miller outpost center Agreement
Villegas, David
Richard W. (3 Files)
Waste Management (3 Files)
Water Replenishi'nent
Water Well No. 28
Wells Fargo Bank
West Coast Arborists
West Nile Virus
Wise, Joan
Wobbler Provisions
World Oil Corp.
Year, Rafael
CAIOO 2015 COSG ADV. Mathew G
Andrade and Dennis L. De La Gala (Medical Records) (3 Binders)
CAIOI 2010-2013 Flores, Francisco vs. City of South Gate (8 Files) CA102 2006-2007 COSG adv. Hernandez Re: INS. Claim (19 Files) COSG- Re: Estate of Darlene Hughs McGovern (2 Files) CA103 1999-2011 Colons Produced Documents Colon 1-78 Plaintiffs Produced (1 Binder)
Documents 1-89 Photos (1 Binder)
Produced Document City of South Gate adv. Vs. Francisco, Flores
CA104 2003-2005 Salazar, Guillermo & Dewitt William vs. COSG (4 Files) 37 Salcido, Alisa vs. COSG
Sam 's
Juvenal S.
Sandoval, Gabriel & Bahena
Edic vs. COSG
Margarita Sanchez Sandoval
Santiago, Carlos
SBC Corni'nunications
Sewer Rehab Project
SEAACA
Seborg House
SG Educational Center
SG Farms
SG Foods
S.G.D. Property Inc.
Shell Chemical COMP. (2 Files)
Sheppard Mullin, Richter & Hampton (4 Files)
Skatepark
Southeast Cities Schools Coalition
JPA-Southeast Cities School Coalition
Southern CA Gas Company
CA105 2002-2004 Finance Miscellaneous (2 Files)
Audit Report 2004
Finance Budget Expenditure Suininary 2003-2004
Deed of trust (Miscellaneous)
Edwards Men's Cologne and more.
Finance - Garage Sales
Finance - SG Redevelopment Project No. 1
Grant, Kelvin T
Gonzalez Automotive Group v. City of South Gate
Hon Industries
Housing
ICRMA
Monthly Status Report
Neighbor to Neighbor Newsletter
Public phone Agreement
Parks and Recreation (4 Files)
Personnel (15 Files)
CA106 2011-2013 City of South Gate Re: COSG Adv. Francisco Flores (9 Files)
CA107 2008-2011 City of South Gate Re: COSG Adv. Ghassan Aljord City of South Gate Re: COSG Adv. Fernando Gonzales City of South Gate Re: COSG Adv. Reel Parral (3 Files) CA108 2004-2006 Police Department - Subpoenas
38 Shred It
Police Towing Services
Winn's Towing
Police Towing Services
Various
Public Works C/O Files
Cesar Chavez -Phase # for Southern Ave
Central and West Basin Water Replenishi'nent District Vs.
Southern California Water Co.
(2 Files)
Daily Inspection Reports for Sidewalk Project
Firestone/ Atlantic Widening/ Improvement Project
Public Works Hartzog & Crabill (Traffic Engineering) Illegal Dumping
Public Works -New racks Notices of Violations
NPPES
Public Works-Morgner Technology
Public Works - In Public Right of way
Public Works - Project
Red Cross Building
CA109 2002-2006 City of South Gate Re: COSG Adv. Horizon City of South Gate Re: Sun Acupressure - 5831 Firestone City of South Gate Re: Long Beach Chiropractic Center City of South Gate Re: COSG Jean Clinton - 9237 San Antonino
City of South Gate Re: COSG Adv. Silk Lee, King's Spa (4 Files)
CAIIO 2015 City of South Gate Re: COSG Adv. Luis Rodriguez (5 Files) CAI 11 2009-2013 Margarita Meza/ Cindi Santana
Maria Cortes
Sosa, Ruth Ana Vs. City of South Gate
Jose Guti6rrez
Donald Perea
Freddie Mensese, Korey Lee Morris
Hortencia Garica
Juana Leal
Robertson's Ready Mix, Ltds
Tesovo Refining & Marketing Co.
Allstate Insurance F
Baru'iaoun Engineers Constructors
Blackridge Real Estate Group LLC.
Pizza trucking
Enforcement Agency Notification & GWS Nursery &
Supplies Inc.
General Affidavit Carmen A.
Traffic Research for Tweedy/California Ave Accident 39 Hugo Cruz& Tersita Cmz (Deed of Trust)
Letter for Legal Defense/ Representation
CA112 2015-2016 City of South Gate Re: COSG Adv. Rosalinda Garcia (8 Files)
CA113 2013-2014 City of South Gate Re: COSG Adv. Meneses, Freddie City of South Gate Re: COSG Adv. Francisco Flores (6 Files)
CA114 1997-2011 City of South Gate Re: COSG Adv. Ulysses Jimenez City of South Gate Re: MLB Agenda Bills
City of South Gate Re: Non-Bates - MLB (5 Files) CA115 2003 -2006 Special Election (2 Files)
Sprints PCS
SSD Systems
Mashan Starkey (Bus Accident)
St. Francis Medical Hospital
COSG Vs. Strategy Workshop (2 Files)
Alonso M. Suarez
Subpoenas (7 Files)
Summer Intern - 2005 - 2006 (2 Files)
Sylva, Julia (3 Files)
CA116 2008-2014 City of South Gate Re: Freddie Meneses; Korey Lee City of South Gate Re: COSG Adv. John Affeld
City of South Gate Re: COSG Adv. Aime Ovideo (8 Files) CA117 2002-2005 Recall Elections
Recall Inc.
Recycling Ordinance
Redcross
Red Flex Traffic Camera system
Refuse
Rehab Financial
Alice RETAMOSA
Research - Burr& Kristoff
Research Misc: (4 Files)
Resolution Re: Solid Waste
People Vs. Reyes Javier
Rio Hondo Bridge
Rivas Atmando
Robles Investigations (2 Files)
Anthony Robbins Foundation
Rockview Dairy
CA118 2014-2015 City of South Gate Re: COSG Adv. Luis Rodriguez (6 Files) CA119 2006-2014 City of South Gate Re: COSG Adv. Freddie Meneses; Kory Lee Morris (8 Files)
CA120 2000-2004 Administration/ City Manager
Interoffice Memorandum (4 Files)
City Manager Candidates 2003
40 Building and Safety (9 Files)
General / Business License
Plaru'iing and Code Enforcement
City Attorney Miscellaneous and Notes (6 Files)
City Attorney - Law Firms
Adorno Yoss Alvarado Smith (5 Files)
CA121 2002-2008 City of South Gate Re: COSG Adv. South Gate Towing City of South Gate Re: COSG Adv. United More Tow City of Soutli Gate Re: COSG Adv. Mr. Waltz Tow City of South Gate Re: COSG Adv. Goldrich
City of South Gate Re: COSG Adv. Carrillo
City of South Gate Re: COSG Adv. Hernandez; Re: Ins.
Claims (2 Files)
CA122 2013-2014 City of South Gate Re: COSG Vs. Francisco Flores (6 Files) CA123 2013 Dina's Desk: Legal Documents and Miscellaneous Documents
CA124 2013-2015 City of South Gate Re: COSG Adv. Michael Palacios City of South Gate Re: COSG Adv Pizza Trucking Re:
Grant of easement
City of South Gate Re: COSG Adv Francisco Flores City of South Gate Re: COSG Adv Angel Barraz
CA125 2001-2014 SGT. Saldivar
Luis Rodriguez (2 Files)
Officer Navarro
Officer Perez
Officer Huffrnan
Office Reyes
Officer Gomez
Officer Benetti (4 Files)
Klistoff and Son Legal Documents (1 File)
CA126 2015 City of South Gate Re: COSG Adv. Luis Rodriguez CA127 2010-2015 City of South Gate Re: COSG Adv. Francisco Flores (8 Files)
CA128 2010-2011 Annual Budget (Book)
Liability miscellaneous Case Surni'nary (3 Files)
CA129 2012-2018 2012 0fficer Luis R. Legal File (1 File) (1 Binder) Notes and Research 1994-2005 (lFile)
2018 Zoning Ordinance (1 Binder)
2010-2011 Gary K. (1 Binder)
129
artment Head Approval
1[11]24Z,S
Date
41 Department Name: City Attorney's Storage Room
Documents for Destruction
Box # Date of Documents Description of Contents
CAOO3 2014-2018 Legal Litigation Related Files
Maria Gomez Vol. 1 Appeal: Vol. 16 and Vol. 17 + 13 files CAOO8 2016-2019 Legal Litigation Related Files
Maria Gomez - 8 files
CAOII 2012-2019 Legal Litigation Related Files
Maria Gomez - 7 files
CAO13 2018 Legal Litigation Related Files
Maria Gomez - 5 files
CAO14 2012-2019 Legal Litigation Related Files
Maria Gomez - 5 files
CAO16 2017 Legal Litigation Related Files
Maria Gomez - 2 files
CAO22 2016-2017 Legal Litigation Related Files
Maria Gomez - 8 files
CAO24 2011-2017 Legal Litigation Related Files
Maria Gomez - 3 Large files
CAO26 2015-2019 Legal Litigation Related Files
Silvia Lainez - 21 files
CAO31
2018-2019
2012-2020
Legal Litigation Related Files
Mario Cesar Purizaca-13 files
Aria DeLeon - 6 files
CAO32
2017-2019
Legal Litigation Related Files
Silvia Lainez - 8 files
CAO33
2016-2018
Legal Litigation Related Files
Maria Gomez - 9 files
CAO34
2018-2019
2019-2020
2019-2020
Legal Litigation Related Files
Saul Padilla - 3 files
Dalila Castillo - 6 files
Andre Tupa - 3 files
42 2015-2019 Maria D. Osorio - 3 files
CAO36
2008-2013
2015-2017
Legal Litigation Related Files
Sil Gonzalez - 7 files
Luis Rodriguez - 6 files
CAO37
2015-2019
Legal Litigation Related Files
State Faim: Jerry & Delores Torres - 7 files
CAO39
2007-2010
Legal Litigation Related Files
Rosa Carranza - 21 files
CAO41
2016-2017
Legal Litigation Related Files
Jenaro Soto - 5 files
CA044
2016
2013-2016
2015-2017
2015-2016
Legal Litigation Related Files
Joseph Ortiz -1 file
Enedina Sanchez - 9 files
South Gate Senior Villas - 3 files
Rosalinda Garcia - 4 files
CAO50
2019-2020
2019-2020
Legal Litigation Related Files
Maria D. Osorio - 7 files
Betsaida Santana Lucas - 5 files
CAO56
2012-2013
Legal Litigation Related Files
Francisco Flores, et al. - 5 files
CAO57
2015-2016
2015-2016
2015
2015
2015-2017
2016
2015-2018
Legal Litigation Related Files
Carlos Esquer - 3 files
Jose Castro - 5 files
Roberto Chavez-1 file
Descendent Miguel Ramirez - 2 files
Elias Calderon (Monitoring Only)-1 file
Steiny et al. adv. CPO Enterprises-1 file
Aaron T;iillo - 4 files
CAO58
2008-2010
2009-2010
Legal Litigation Related Files
Elvira Avina - 8 files
Ulysses Jimenez - 2 files
CAO61
2013-2016
2013-2015
Legal Litigation Related Files
Michael Palacios - 8 files
Angel Barraza - 4 files
CAO63
2008-2010
2009-2010
2009-2010
Legal Litigation Related Files
Fernando Gonzales-16 files
TST Brothers, Inc. - Adult Cabaret - 2 files
Francisco Flores-1 file
CAO66
2018-2019
2017-2019
2017-2019
Legal Litigation Related Files
Ana De Leon-11 files
Edward Hano - 6 files
Francisco Donis - 2 files
43 CAO68
2017-2019
2016-2019
Legal Litigation Related Files
Alma Gonzalez Martinez de Castillo-13 files
Mario Cesar Purizaca-11 files
CAO70
2011
2003
2003
2003-2004
2004
2004
2004
2002-2005
2007
2013-2014
2008
Legal Litigation Related Files
Council Action-1 file
Attorney Fees (Current Outside Counsel)-1 file
Bond Refinancing-1 file
HCA - files
Security Signal Devices (SSD) - 2 files
Trans Refinancing-1 file
Childcare Ordinances - file
Mr. C's Towing - 2 files
Re Investigations re: ADA-1 file
El Paseo South Gate, LLC - 4 files
Rodolfo Jauregui-1 file
artment Head Approval
723 M2J1
Date
Total Number of boxes
44 Department Name: Human Resources
Documents for Destruction
Box # Date of Documents Description of Contents
1.2023 2009-2010 Recruitment Files: Senior Civil Engineer (2009 & 2010), Engineering Aide Hrly (2009), CD Hourly Interns (2010), PD FTO Promo (2009), Housing & Grants Analyst (2009), Water Distribution Operator I(2010), Equipment Operator (2009), Chief of Police (2009), Police Captain (2009), and Recreation Coordinator - Sports (2010)
2.2023 2008-2010 Recruitment Files: Police Sergeant (2008), Police Lieutenant (2008), Police Dispatcher (2008 & 2009), Training Specialist (2010), and Maintenance Helper Hrly (2009)
3.2023 2006, 2009 & 2012 Recruitment Files: Recreation Coordinator (2009), Maintenance Helper Hrly (2009), and City Manager (2012).
HR Related Files: Classification/Compensation & Benefit Study from 2006 - comparable cities MOUs from Baldwin Park, Bellflower, Burbank, Carson, Compton, Downey, El Monte, Inglewood, Santa Monica and West Covina.
Compensation Study from 2012.
4.2023 2019 Job Applications
5.2023 2019 Job Applications
6.2023 2007-2010 Personnel and Litigation Related ffles: Humberto B., Juan c., Larg B., Richard w., Albert c., Xochitl M., Troy H., Jason G., and Michael L.
7.2023 2005-2007
2009-2010
Personnel and Litigation Related ffles: David M., Gary K., Gary R., Alberto R., Steve M., George s., and Robert T.
8.2023 2008 Personnel & Litigation Related Files: Troy E.
9.2023 2007 Disbursements
10.2023 2004-2006
2009-2010
Personnel and Litigation Related ffles: John D.M., Art G., Edward L., Michael F., and Ronald C.
aO
Total Number of boxes
Dep ent Head Approval
lOi /0/ 7cz3
Date
45 Departtpent Name: POLICE
Box # Date of Documents Description of Contents
Administration Division
I Separation Date Prior to
2012
Former Einployee-Personnel and Training files .
2 Separation Date Prior to
2012
Former Employee-Personnel ai"id Training files .
3 Separation Date Prior to
2012
Former Employee-Personnel and Training files !!_!,.
4 Separation Date Prior to
2012
Fori'ner Ei'nployee-Personnel and Training files .
5 Separation Date Prior to
2012
Former Employee-Persoi'u'iel and Training files Q__Q. 6 Separation Date Prior to
2012
Former Employee-Personnel and Training files !!_T_.
7 Separation Date Prior to
2012
Former Employee-Personnel and Training files V__-Z. 8 2017-2019 Current Employee Performance Evaluations/discipline letters. 18 2006 ApplicantBackgroundFiles 19302-19472 '
19 2006 Applicant Background Files 19473-19698
20 2006 ApplicantBackground Files 19729-19766
21 2006 Applicant Background Files 19767-20099
22 2006 Applicant Background Files 20100-20268
23 2006 Applicant Background Files 20269-20303
Admin Sergeant's Office
1 2015/2016 Supervisoiy Follow-ups.
2 2011-2017 Copies of former employee liability claii'ns/couit cases. 3 2011-2017 Copies of former employee court cases.
Explorer Program
1 2017-2019 Explorer Applicant Background Files.
2 2017-2019 Explorer Applicant Background Files.
3 1999-2006 Explorer & Volunteer Fundraising Files.
Fam Violence Prev Progrm
1 2009-2011 Participant Files, Group Sign-In Slieets. 2 2008-2014 Participant Files, CDBG Applications, Trainings. 3 2006-2010 Participant Files, Group Sign-In Slieets. 4 2005-2013 Participant Files, CDBG Applications.
5 2006-2008 ParticipantFiles. "
6 2013-2014 Participant Files.
Record Bureau Div.
1 Cash Edit Reports 2019 Cash Edit Reports.
2 Casli Edit Repoit 2020 Cash Edit Repoits.
l Crime Stats 2003 tlirougli 2008'Crime Statistics. 2 Crime Stats 2000 througli 2002 Crii'ne Statistics.
IT Technical Services
l Cell Plione Bills 2009-2010 Cell Plione Paper Bills. 2 Cell Plione Bills 2010-2011 Cell Plione Paper Bills.
I Controller Records 2001-2010 911 Controller Records (CD's).
Documents for Destruction
Total Number of boxes
46 Applicant Electronic Files - 2006
19965 20015 20058 20118 20161 20209 20254 20350 20393 20436 19966 20016 20059 20119 20162 20210 20255 20351 20394 20437 19967 20017 20060 20120 20163 20211 20256 20352 20395 20438 19968 20018 20061 20121 20164 20212 20257 20353 20396 20439 19969 20019 20062 20122 20165 20213 20258 20354 20397 20440 19970 20020 20063 20123 20171 20214 20259 20355 20398 20441 19971 20021 20064 20124 20172 20215 20260 20356 20399 20442 19972 20022 20065 20125 20173 20216 20261 20357 20400 20443 19973 20023 20066 20126 20174 20217 20289 20358 20401 20444 19974 20024 20067 20127 20175 20218 20290 20359 20402 20445 19975 20025 20068 20128 20176 20219 20291 20360 20403 20446 19976 20026 20069 20129 20177 20220 20292 20361 20404 20447 19977 20027 20070 20130 20178 20221 20293 20362 20405 20448 19978 20028 20071 20131 20179 20222 20294 20363 20406 20449 19979 20029 20072 20132 20180 20223 20295 20364 20407 20450 19980 20030 20073 20133 20181 20224 20296 20365 20408 20451 19981 20031 20074 20134 20182 20225 20297 20366 20409 20452 19982 20032 20075 20135 20183 20226 20298 20367 20410 20453 19983 20033 20076 20136 20184 20227 20325 20368 20411 20454 19984 20034 20077 20137 20185 20228 20326 20369 20412 20455 19985 20035 20078 20138 20186 20229 20327 20370 20413 20456 19986 20036 20079 20139 20187 20232 20328 20371 20414 20457 19987 20037 20080 20140 20188 20233 20329 20372 20415 20458 19988 20038 20081 20141 20189 20234 20330 20373 20416 20459 19989 20039 20082 20142 20190 20235 20331 20374 20417 20460 19990 20040 20083 20143 20191 20236 20332 20375 20418 20461 19991 20041 20084 20144 20192 20237 20333 20376 20419 20462 19992 20042 20085 20145 20193 20238 20334 20377 20420 20463 19993 20043 20086 20146 20194 20239 20335 20378 20421 20464 19994 20044 20087 20147 20195 20240 20336 20379 20422 20465 19995 20045 20088 20148 20196 20241 20337 20380 20423 20466 20003 20046 20089 20149 20197 20242 20338 20381 20424 20480 20004 20047 20090 20150 20198 20243 20339 20382 20425 20481 20005 20048 20091 20151 20199 20244 20340 20383 20426 20482 20006 20049 20092 20152 20200 20245 20341 20384 20427 20483 20007 20050 20110 20153 20201 20246 20342 20385 20428 20484 20008 20051 20111 20154 20202 20247 20343 20386 20429 20485 20009 20052 20112 20155 20203 20248 20344 20387 20430 20486 20010 20053 20113 20156 20204 20249 20345 20388 20431 20487 20011 20054 20114 20157 20205 20250 20346 20389 20432 20489 20012 20055 20115 20158 20206 20251 20347 20390 20433
20013 20056 20116 20159 20207 20252 20348 20391 20434
20014 20057 20117 20160 20208 20253 20349 20392 20435
i>.Ak 0/3o/2/
Department Head Approval Date
47 Box # Date of Documents Description of Contents 1 2011-2018 Closed Pa Documents/ Invoice Disbursement Forms 2 2008-2011 Chrono Files
3 2010-2014 Chrono Files
4 2010-2016 Mixed Documents: Agenda Packets, Invoice Disbursements, & Pa Documents 5 2016-2016 Closed Pa Documents/ Invoice Disbursement Forms 6 2014-2018 Closed Pa Documents/ Invoice Disbursement Forms 7 2017-2018 Closed Pa Documents/ Invoice Disbursement Forms 8 2018-2019 Closed Pa Documents/ Invoice Disbursement Forms 9 2012-2016 Closed Pa Documents/ Invoice Disbursement Forms 10 2009-2014 Closed Pa Documents/ Invoice Disbursement Forms 11 2008-2014 Closed Pa Documents/ Invoice Disbursement Forms 12 2010-2016 Closed Pa Documents/ Invoice Disbursement Forms 13 2000-2003 Mixed Documents: Meeting Notes, Disbursements, & studies 14 1998-2003 Mixed Documents: Notice of Completion, office Supply notes, & Expired Permits
15 1999-2014 Mixed Documents: Willdan Transmittals & Not Signed Site Plans 16 2000-2009 PULLED: Original Contracts given to Clerks Office 17 2007-2017 Mixed Documents: Requisitions, !nvoice Disbursements, & Law Office Correspondences
18 2009-2010 PULLED: Original Contracts given to Clerks Office 19 2014-2015 Chrono Files
20 1991-2007 PULLED: Original Contracts given to Clerks Office 21 2010-2013 Correspondence, & Plans
22 2013-2018 Copies of timesheets
23 2001-2014 Old Personnel files - former employees: Emilio M., Mario c., Mark M., Mariam Y., Christine D., Nancy B., Luis R., Joseph c., Jeanette L., Fabricio F., Daniel G., Mahmoud A., Abdulla A., Robert D., Veronica A., Kenner G., Arturo c., Pharaoh A., James W., Richard K., Marvin B., Sultan T., Victor N., Marco M., Gladis D., Nishan T., William t-i., Ricardo S., Mohammad M., Yvette F., Lupe F., Richard S. 24 2001-2014
2015-2018
Copies of timesheets
Old Personnel files - former employees: Rene G., Mehdi A., Jeffrey _i., Fabio M., Candice E., Victor F., Clint H., Paulina H., Guillermo p., Claudia s., Wendy c., Anissa L.
25 2014-2018 Mixed documents: letters, memos, old budgets 26 1994-2008 Old floppy disks, cassettes, CDs, chargers 27 2005-2012
2006-2009
2002
Notices: NIB, NOC, NOE, NPH
Appraisal of 4731 Firestone Blvd.
Flood Insurance letters
28 1999-2012 Mixed documents: letters, Industrial Waste inspection cards, Stormwater site visits, Certificates of Insurance, Assessment for 4735 Firestone Blvd. 29 2000-2012 Copies of timesheets
30 2013-2015 Old Personnel files - former employees: Hany H.
DEPARTMENT NAME: Public Works
Documents for Destruction
48 Total Number of Boxes
Department
xg\2,r) ?y>
Date
49 Department Name: Public Works Yard
Documents for Destruction
Box # Content
1-2 2011-2015 Budget Books
3 2005 GWS NurseryWalkthrough
2007 EDA Pre-Application
2006 EDA Pre-Application
2003VSWDrainpaclnstallation I
2005) SCE Engineers UST @ PD & Park
2006 County Sanaitation District-Water Discharge Requirements 2005-2007 HVN Environmental -Designated Operator Services @ City Yard 2005 HVN Environmental Designated Operator Services @ Park 4 2014 Facility Operations UCR
2002 M.S.D.S- Out List
2008 LARA Annuaf Data Report
2013 LARA Annual Data Report
2013 Waste Management Contract
2013 Solar Incentive Program
2013 Waste Management Misc Documents
2012 Waste Management Contract
2015 Hazardous Collection Operation Plan
2015 Waste Management Billing
2010-2012 SG Energy Bench Marking Policy
I
5 I
I
2005 HVN Environmental Designated Operations -PD
2015 DMS Facility Services
2010 Guide to Local Gov Officials
2011 Wildan Professional Consulting Services
2010 Edison Powerful Solutions
2011 SCE Misc. Documents
2015 DMS Facility Services
2014 Public Works Reimbursements
2015 Public Works Reimbursernents
2016 Public Works Reimbursements
2014 Public Works Water Chargebacks
2013 Water Edison Receipts
2013 Earth Day Waivers
I
6 I
2006 Fire Flows
2008 Fire Flows
' 2013 -2016 Fire Flows
2009-2010 West Coast Arborist Files
1999-2010 West Coast Arborist Agreement
2011 West Coast Arborist Tree Maintenance Agreement 2010 Tree Maintenance Bids Program
2011-2012 West Coast Arborist Year!y Program
2012 Tree Maintenance Bids
2012 Tree Maintenance Program-City Project (4 Copies) 2012 Landscape Maintenance Program
20111-2012 True Green Contract
50 2004 True Green Contract
7 2015-2018 Water Invoices
8 2013 AWS American Welders
2012 Next Tec Services System
2012 Edison Rebuilding Project
2012 Honeywell Agreement
2016 DMS Agreement
2013 Solid Waste Contract
2015 Mariposa Agenda Bill
2012 Wate Management Agreement
2016 Street Cost Report -PD
2016 RFP Tree Maintenance Program
2010 LA River Trash Total- Daily Load
9 2011 Wildan Agreement
2009 Hazardous Material Storage Tank
2011 Southeast Water Coalition
2011 Meeting of the Board of Directors
2011 Firestone Blvd. & Atlantic Ave. Project
2009 Agenda Bill -NWC 2010 Firestone Blvd. & Atlantic Ave. Summary Estimate 2010 Project Summary Maps
2005 Conditional Employment Offer Letters
2016 Budget Book
2013-2014 Mariposa Landscape Maintenance
2013-2014 Mariposa Landscape Contracts
2012-2013 Mariposa Landscape Contracts
2014-2015 Mariposa Landscape Contracts
2015-2016 Budget Book
10 2011 Garfield Ave Traffic Signal
2011 SCE Strategy Plan
2013 SCE Program Overview
2010-2012 Energy Leader Partnership Program
2010-2012 SCE Strategic Plan
11 2015-2017 Water Invoices A-L
12 2001 MMS Program
2003 Performance Plan Agreement
13 2007-2008 Hazardous Waste Program
2008 Waste Management History Miles Pickups
14 FY 13-14, FY 14-15, FY 16-17 Rons Maintenance
FY 16-17 & FY 17-18 Mariposa Landscape
FY 16-17 & FY 17-18 West Coast Arborist
15 2009-2014 Daves Budget Books
16 Jan-Dec 2017 Graffiti Dailies
17 2017 Electrical & Facilities Maintenance Payroll Timesheets 18 2018-2020 USA Markings
19 2017-2018 Electrical & Facilities Maintenance Division Invoices 51 20 2015-2018 Electrical & Facilities Maintenance Division Contracts 21 2016 Safety Training Sign-in Logs
2013 2016 Xerox Invoices
2016 Verizon Data Card for Dave Torres -Invoices 2016 National Plant Services Invoices
2016 Deficiencies -Emilio Murga
2012-2016 0ffice Depot Invoices
2010 PD Patrol Vehicles Repair History
2013-2016 Acknowledgment /Receipts
2014-2015 Precision Concrete Cutting Invoices
2016 RY Rodriguez Invoices
6/11/15 550/WRD/MPR Workshop
Sharp Color Machine Info.
2009 SSMP Training
2014 Time Warner Invoices 2014
2016 Credit Card Statements
2015 Bickmore Request for Disbursement
2015-2016 BPO"s
22 July- Dec 2016 Electrical & Facilities Maintenance Division Dailies 23 July -Dec 2016 Graffiti Dailies
24 2015 Janitorial RFP"s
25 2009 Daves Misc. Files
Departmen! f4/eadApproval
, 'i"7'l-?'2 25
52 CERTIFICATION OF THE CITY CLERK
WRITTEN PERMISSION OF THE SOUTH GATE CITY CLERK
AUTHORIZING THE DESTRUCTION OF CERT AIN RECORDS
Permission is hereby granted to the City Clerk, South Gate, California, to destroy without copying, the records described in Exhibit "A."
This destruction of records conforms with the Government Code Section 34090 of the State of California.
Yodit Glaze, City Clerk
Dated:
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
53 CITY MANAGER'S fji:::tCE
Item No, 2
MAR g 6 202%
o,'402 Ciffl of South Gate
CITY COUNCIL
AGENJDA IBJILL
Department Director: ,
For the Regular Meeting of:
ent:
Cervantes
March 12, 2024
Public Works
City Manager:
Ro Houston
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below, inclusive of a $5,000,000 grant from Caltrans.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such a time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval.
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City 1 54
Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures.
The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recornrnending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces provided maintenance services on the site. The site was secured with perimeter fencing and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was completed. Selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA").
4. Submitted to the LEA the Surnrnary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on 2 55
April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023.
5. Approved a 'funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL; however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution (Contract No. 2023-93-CC).
7. LA Engineering began construction work on under Contract No. 2023-93-CC , which is now substantially complete. Progress to date includes completing backfill of overflow structure at the south wetland, completing the north wetland slope stabilization, backfill of the reservoir, construction of the easement road, and boarding up the education and maintenance buildings. Construction is substantially complete for the work adjacent to the Bandini Channel. Pending work includes completion of the electrical distribution system, and the installation of the security cameras. Construction is scheduled to be completed in March 2024.
8, Methane gas monitoring began as of June 2023 and was completed in December 2023.
There are 16 probes throughout the 7-acre site. One probe detected low traces of methane; however, the amount is below regulatory requirements. A preliminary meeting was held with the LEA to review the results and discuss next steps. The City's consultant has submitted a final report on January 16, 2024. Comments are expected between 30 to 60 days.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur. 3 56
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroorn/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop l ) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPLPrivate Donations $90,000 Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 57
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, ST ATE OF CALIFORNIA, DECLARING AN EMERGENCY STILL EXISTS AND AUTHORIZING REP,=!JR, REPLACEMENT OR
MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO
THE URBAN ORCHARD PROJECT WITHOUT PUBLIC BIDDING,
PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF
THE SOUTH GATE MUNICIPAL CODE AND THE CALIFORNIA
PUBLIC CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement with the contractor; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities") as well as complete the improvements approved by the County under the Workplan for interim measures; WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
58 WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated; the Workplan for interim measures has been approved and its construction is scheduled for completion in March 2024; a Summary of Site Investigation has been completed; and the final report has been submitted to the County.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated; the Workplan for interim measures has been approved; a Summary of Site Investigation has been completed; and the final report has been submitted to the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE!" AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fi'tth's vote, that there is a need to continue the emergency action.
59 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the construction activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certi:ty to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12'h day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
60 Item No. 3
CITYMANAGER'S OFFICE
MAR 05 2024 City of South Gate
CITY COUNCIL
AGENDA IBTLL
For the Regular Meeting of: March 12, 2024
Originating Department: Human Resources
Human Resources Director:
amilton Rob Houston
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
RECLASSIFICATION OF ONE INTERMEDIATE ACCOUNT CLERK POSITION IN
THE ADMINISTRATIVE SERVICES DEPARTMENT TO A SENIOR FINANCIAL
ANALYST POSITION, AND APPROVE THE UPDATED CLASSIFICATION
SPECIFICATION FOR THE POSITION OF SENIOR FINANCIAL ANALYST PURPOSE: To reclassify one Intermediate Account Clerk position in the Administrative Services Department to Senior Financial Analyst, and update the classification specification for the Senior Finance Analyst.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the following actions:
1) Reclassifying one of the Interi'nediate Account Clerk positions in the Administrative Services Department to Senior Financial Analyst; and 2) Updating the classification specification for the position of Senior Financial Analyst.
FISCAL IMPACT: Approving the reclassification of one Interi'nediate Account Clerk to a Senior Financial Analyst will result in an additional $4,744 per month at top step; however, because the Intermediate Account Clerk position sought to be reclassified with this action has been vacant since November 10, 2023, no additional appropriations are required for Fiscal Year 2023/24 due to salary savings from this position being vacant.
ANALYSIS: None.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments
1 61
Since November 10, 2023, an Intermediate Account Clerk position in the Administrative Services Department has been vacant, which assisted in overseeing the Accounts Payable (AP) and Accounts Receivable (AR) processes. This vacancy has caused some substantial inefficiencies in the AP and AR processes, duties and responsibilities liave not been conducted in a timely manner, and a backlog has been created. Furthennore, other duties and responsibilities in the Administrative Services Department have been going unfulfilled due to a lack of experience and personnel, such as delays in the preparation of the City's budget documents, the Annual Comprehensive Financial Report, and other financial reporting, some of which were delayed or completely missed.
Because it is important that these types of tasks are processed by staff with a higher level of financial experience and knowledge, approval is sought to reclassify the vacant Intermediate Account Clerk position to a Senior Financial Analyst. The Senior Financial Analyst will provide the necessary services regarding the oversight of the AP and AR processes but also address the many otlier higher-level challenges the department is facing, such as working on ways to create new sources of revenue and monitor expenditures on a monthly and quarterly basis. Because of the greater expertise that the incumbent in this position will possess, the City will be able to reduce or eliminate the use of certain outside consults, which will fund the additional cost to the position.
The proposed changes to the Senior Financial Analyst job classification specification are relatively minor, of which most are for the purpose of clarity. The only substantive change is to reduce the years of progressively responsible analytical, budget administration, accounting and finance experience from four (4) years to three (3) years. The purpose of this slight reduction in the minimum qualification is to encourage a broader range of applicants to ensure that the City is able to recruit a candidate that best fits the needs of the Administrative Services Department.
Human Resources staff worked with the Administrative Services Department to update the changes to the job classification specification for Senior Financial Analyst. Staff also corresponded with the Professional Mid-Management Association (PMMA) Board Members to meet and confer in good faith regarding these proposed changes, and they agree with the updates to the job classification specification.
ATTACHMENT: Proposed Resolution (including job classification specification) 2 62
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO
APPROVE THE RECLASSIFICATION OF ONE INTERMEDIATE
ACCOUNT CLERK POSITION IN THE ADMINISTRATIVE SERVICES
DEPARTMENT TO A SENIOR FINANCIAL ANALYST POSITION, AND
APPROVE THE UPDATED CLASSIFICATION SPECIFICATION FOR
THE POSITION OF SENIOR FINANCIAL ANALYST
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to reclassify one of the Intermediate Account Clerk positions in the Administrative Services Department to Senior Financial Analyst; WHEREAS, the City desires to approve the updates to the job classification specification for the position of Senior Financial Analyst; and WHEREAS, the Professional Mid-Management Association is in agreement with the retitling of the reclassification of one Intermediate Account Clerk position in the Administrative Services Department to a Senior Financial Analyst position, and the update to the job classification specification for Senior Financial Analyst.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the reclassification of one Intermediate Account Clerk position in the Administrative Services Department to a Senior Financial Analyst position.
SECTION 3. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to include the updates to the job classification specification for the position of Senior Financial Analyst.
SECTION 4. The City Council hereby approves and adopts the proposed job specifications for Senior Financial Analyst, attached hereto as Exhibit "A." Page l of 2
63 SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12"' day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
64 City of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
SENIOR FINANCIAL ANALYST
DESCRIPTION
Under the direction of the Director of Adininistrative Services, provides complex professional and technical suppoit to the financial, budgeting and administrative functions of assigned programs or operations; perforins related duties as required.
CLASS CHARACTERISTICS
The Senior Financial Analyst perforins complex budget and financial analysis required to administer the City's financial programs. Incumbent is responsible for the full scope of assigned projects, including managing special projects as assigned.
SUPERVISION RECEIVED
Works under the general supervision of the Deputy Director of Finance.
SUPERVISION EXERCISED
None
ESSENTIAL FUNCTIONS
The following functions are typical for this classification. The incun'ibent may not perfonn all the listed functions and/or may be required to perfonri additional or different functions from those set forth below to address business needs and changing business practices.
* Coordinates the preparation and administration of the operating budget, the capital improvement budget, the mid-year budget review, and any amendments as required. * Deterinines the accuracy and completeness of department budget calculations. * ASSiStS in developing budget proposals that support City goals; recommend courses of action as needed. * ASSiStS the Director witl'i preparing the City's revenue projections and expenditure estimates based on current economic and historical trends. Performs fund analysis. * Anticipates, identifies and quantifies critical financial issues confronting deparhnents; monitors resolution of short-terin issues; participates in development of solutions to long-term issues. * ASSiStS in the creation of finance-related PowerPoint presentations. * Prepares the Adopted Budget book, which includes creating budget charts and graphs. * Monitors and reviews budget to actual revenue and expendihire data for accuracy. Identifies variances and coordinates corrective action with departments or finance staff. Prepares adjusting journal entries as needed to correct.
* Participates in the development and maintenance of internal controls for budget transactions. 5 65
SENIOR FINANCIAL ANALYST (cont.)
Prepares monthly, quarterly, annual, and ad hoc financial reports for the Deputy Director and Director using financial software.
* ASSiStS in the preparation of quarterly financial status reports for the City Council. * Conducts surveys and research regarding financial, accounting and budgeting issues. * Analyzes, evaluates and summarizes complex and technical financial and management records for accuracy and conforinance to procedures, rules and regulations. * Maintains financial (i.e. fixed assets) and statistical databases and prepares statistical reports. * Keeps up to date and infonned regarding California statutoiy items, GASB and GFOA pronouncements, which may impact the City's financial repoiting.
* ASSiStS with Accounting duties, as needed, such as year-end closing, various GL reconciliations, bank reconciliations, other financial reports and the completion of the annual audit and the City's Annual Comprehensive Financial Report (ACFR)
* ASSiStS with Accounting software transition and future updates. * May perforin duties of the Deputy Director of Finance in his/her absence. * Other duties as assigned.
OUALIFICATIONS
Education and Experience
Graduation from an accredited college or university with a bachelor's degree in finance, business, accounting or related field and three (3) years of progressively responsible analytical, budget administration, accounting and finance experience is required. Possession of a CPA, CPFO or a master's degree is preferred.
License/Certification/Special Requirements
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and t&oughout employinent in this position.
Knowledge, Skills, and Abilities
Knowledge of principles and practices of governmental budgeting, accounting and public finance; capital and operating budget procedures; federal, state and local laws, rules and regulations governing public sector budget preparation;
Skill and Ability to: interpret and follow City and departmental policies, rules and regulations; assess the potential impact of social and economic trends on City prograins; prioritize emerging issues and handle multiple tasks concurrently; apply a variety of policies and procedures where specific guidelines may not exist; maintain accurate filing and indexing systems; assess and effectively present the relative advantages and disadvantages of alternative courses of action; analyze and effectively present revenue and expenditure data and take effective action to resolve problems; assume responsibility and demonstrate initiative and follow-through; communicate effectively both orally and in writing; establish and maintain cooperative working relationships.
6 66
SENIOR FINANCIM, ANAIYST (cont.)
ADDITIONAL INFORMATION:
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Prograin. The Pull Notice Program provides infoimation on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of the City's Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environinent described here are representative of those that an einployee encounters while perforining the essential functions of this job. Reasonable accominodations may be made to enable individuals with disabilities to perforr'n the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arins. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work envirorunent is usually quiet in the office and moderately loud when outdoors. Incumbents are not substantially exposed to adverse environmental conditions.
SENIOR FINANCIAL ANALYST
Created, 10/22/19
Updated 3/12/24
7 67
Item No. 4
CnYMANAGER'S OFFICE
MAR 0 5 2024 Ciffl of South Gate
CITY COUNCIL
AGENDA JLL
Department Director:
For the Regular Meeting of: March 12, 2024
Originating Department: Human Resources
Ciffl Manager:
on HamiltoA Rob Houston
SUBJECT: RESOL ON AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO REASSIGN THE
POSITIONS OF DEPUTY DIRECTOR OF FINANCE IN THE ADMINISTRATIVE
SERVICES DEPARTMENT AND DEPUTY DIRECTOR OF PUBLIC WORKS - FIELD
OPERATIONS IN THE PUBLIC WORKS DEPARTMENT FROM UNREPRESENTED
EXECUTIVE MANAGEMENT CONTRACT EMPLOYEE GROUP TO THE DIVISION
MANAGEMF,NT ASSOCIATION, AND TO DIRECT STAFF TO UPDATE THE
BARGAINING UNIT ASSIGNMENT IN THE CONSOLIDATED SALARY PAY TABLE PURPOSE: To reassign the positions of Deputy Director of Finance in the Administrative Services Department and the Deputy Director of Public Works - Field Operations in the Public Works Department from the Unrepresented Executive Management Contract Employee Group ("Executive Management") to the Division Management Association ("DMA"), and to update the salary pay table.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to reassign the positions of Deputy Director of Finance in the Administrative Services Department and Deputy Director of Public Works - Field Operations in the Public Works Department from Executive Management to DMA, and direct staff to update the bargaining unit assignment in the consolidated salary pay table.
FISCAL IMPACT: Approving the reassignment of the bargaining units of the Deputy Director of Finance and the Deputy Director of Public Works - Field Operations to DMA will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget.
ANALYSIS: Priorto2021,theonlymembersoftheExecutiveManagementgroupofemployees were either department heads (Directors and Chief of Police) or the Assistant City Manager, and any division-level employees, such as Deputy Directors, were included in DMA. However, in or around 2021, some of the positions traditionally assigned to DMA began to be removed and treated as Executive Management employees, such as the Deputy Director of Finance and Deputy Director of Public Works - Field Operations.
I
68 The City has two Deputy Director positions (Deputy Director of Public Works - Field Operations and Deputy Director of Finance) currently vacant but engaged in the recruitment process. When these positions were created, they were both declared to be Executive Management positions despite their traditional placement in DMA. As a result of the removal of the Deputy Director of Public Works - Field Operations and the Deputy Director of Finance from DMA (as well as two other positions in October 2022 and March 2023), the membership of DMA has been effectively reduced from 10 positions to 6 positions and, as of the date of this Agenda Bill, there are only 5 active members of DMA. If the attrition of positions from DMA continues, DMA will cease to exist, which was never the intent of the City.
The request contained in this action is to reassign the Deputy Director of Finance and the Deputy Director of Public Works - Field Operations back to their traditional placement in DMA, which is proper. For example, the current Deputy City Engineer position, which is equal to the Deputy Director of Public Works - Field Operations, is assigned to DMA.
BACKGROUND: The City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan to satis'fy the changing needs and demands of the workforce and to more closely match the tasks which need to be perforined by employees in the City's various departments.
The positions of Deputy Director of Finance and the Deputy Director of Public Works - Field Operations are currently vacant. Staff is recommending restoring the traditional structure of the Deputy Director classifications into DMA by reassigning the Deputy Director of Finance and the Deputy Director of Public Works - Field Operations positions to DMA and removing these positions from Executive Management effective March 12, 2024.
Human Resources staff corresponded with the DMA Board Members to infori'n them of the reassignment of the Deputy Director of Finance and Deputy Director of Public Works - Field Operations classifications, and DMA is in agreement with an effective reassignment date of March 12, 2024.
Accordingly, it is requested that City Council approve a resolution directing staff to update the City's consolidated pay schedule reassigning the positions of Deputy Director of Finance and Deputy Director of Public Works - Field Operations from Executive Management to the Division Management Association with an effective date of March 12, 2024.
ATTACHMENT: Proposed Resolution.
2 69
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO
REASSIGN THE POSITIONS OF DEPUTY DIRECTOR OF FINANCE IN
THE ADMINISTRATIVE SERVICES DEPARTMENT AND DEPUTY
DIRECTOR OF PUBLIC WORKS FIELD OPERATIONS m THE
PUBLIC WORKS DEPARTMENT FROM UNREPRESENTED
EXECUTIVE MANAGEMENT CONTRACT EMPLOYEE GROUP TO
THE DIVISION MANAGEMENT ASSOCIATION, AND TO DIRECT
ST AFF TO UPDATE THE BARGAINING UNIT ASSIGNMENT IN THE
CONSOLIDATED SALARY PAY TABLE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be perfornned by employees in the City's various departments;
WHEREAS, the City desires to restore the traditional structure of the Deputy Director classifications in the Division Management Association ("DMA") by reassigning the Deputy Director of Finance and the Deputy Director of Public Works - Field Operations into the DMA effective March 12, 2024, and removing these positions from Unrepresented Executive Management Contract Employee Group ("Executive Management"); WHEREAS, the City desires to adjust the consolidated pay schedule to reflect the reassignment of the positions of Deputy Director of Finance and Deputy Director of Public Works - Field Operations from Executive Management to DMA with an effective date of March 12, 2024; and
WHEREAS, the DMA Board is in agreement with the reassignment of the classifications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the reassignment of the positions of Deputy Director of Finance in the Administrative Services Department and Deputy Director of Public
70 Works - Field Operations in the Public Works Department from the Executive Management to DMA.
SECTION 3. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution and Position Classification Plan to approve the reassignment of the positions of Deputy Director of Finance and Deputy Director of Public Works - Field Operations from Executive Management to DMA.
SECTION 4. The City Council hereby approves and directs staff to update the City's consolidated salary schedule to reassign the positions of Deputy Director of Finance and Deputy Director of Public Works - Field Operations from Executive Management to DMA with an effective date of March 12, 2024.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12'h day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
71 CITYMANAGER'SOFFICE Item No. 5
MAR 0 5 2024
/O:DOA/h Ciffl of South Gate
CITY COUNCIL
AGENDA IBNLL
For the Regular Meeting o'f: March 12, 2024
Originating Department: Human Resources
Human Resources Director:
Rob ouston
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
UPDATE TO THE JOB CLASSIFICATION SPECIFICATION FOR THE POSITION OF
ASSOCIATE ENGINEER IN THE DEPARTMENT OF PUBLIC WORKS PURPOSE: To consider updating the job classification specification for the position of Associate Engineer in the Department of Public Works.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve an update to the job classification specification for the position of Associate Engineer in the Department of Public Works.
FISCALIMPACT: ApprovingtheupdatetothejobclassificationspecificationfortheAssociate Engineer will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget.
ANALYSIS: The requested update to the Associate Engineer job classification specification is to provide some clarity to the expectations of the position and to adjust the minimum qualifications to assist in the City's recruitment efforts.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.
The proposed changes to the Associate Engineer classification specification provide some clarity to some of the duties required of the incumbent. It also slightly adjusts the minimum requirements to three (3) years of civil engineering experience or related experience, and deems experience in the public sector and project management as highly desirable. Previously, the requirement was five (5) years of responsible experience in civil engineering in the design and construction of public works projects, Finally, the job classification specification is adjusted to permit five (5) years of I
72 engineering experience in the public sector to substihite for the Engineer in Training (E.I.T.) Certificate. These changes should broaden the scope of potential applicants and ensure that the correct minimum qualifications are expressed in job flyers in an effort to attract more qualified applications for consideration.
Human Resources staff worked with the Public Works Department to update the job classification specification for the Associate Engineer. Staff also worked with the Professional Mid- Management Association (PMMA) Board Members to infon'n them of the updates to the job classification specification, and they are in agreement with the updates to the job classification specification.
ATTACHMENT: Proposed Resolution (including job classification specification) 2 73
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY RESOLUTION
AND POSITION CLASSIFICATION PLAN) TO APPROVE THE UPDATE TO
THE JOB CLASSIFICATION SPECIFICATION FOR THE POSITION OF
ASSOCIATE ENGINEER IN THE DEPARTMENT OF PUBLIC WORKS WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments; and
WHEREAS, the City desires to approve the update to the job classification specification for the position of Associate Engineer in the Public Works Department.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the update to the job classification specification for the position of Associate Engineer.
SECTION 3. The City Council hereby approves and adopts the proposed job specification for the Associate Engineer classification, attached hereto as Exhibit "A." [Remainder of page left blank intentionally.]
Page I of 2
74 SECTION 4. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12I'l day of March 2024.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
75 Exhibit "A"
Ciffl of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
ASSOCIATE ENGINEER
DESCRIPTION
Under general supervision, performs journey level professional civil engineering office and field work in the planning, design, development, construction, and maintenance of tlie City's public works, environmental, traffic engineering work, inclusive of engineering work iieeded for the management of development projects; review plans, evaluates costs, conducts field review, participates in the preparation of engineering reports; performs related duties as required.
CLASS CHARACTERISTICS
The Associate Engineer is the journey class in the professional level engineering series. This classification performs varied engineering assignments requiring knowledge of civil engineering principles, design standards, and construction regulations. Incumbents are distinguished from the Assistant Engineer in that the Associate may provide technical supervision to lower-level staff and has responsibility for managing small engineering projects.
SUPERVISION RECEIVED
Works under the direct supervision of higher-level professional engineering staff.
SUPERVISION EXERCISED
May provide technical supervision to lower-level professional, technical, and clerical engineering staff.
ESSENTIAL FUNCTIONS
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class,' einployees inay be assigned duties which are not listed below,' reasonable accominodations will be inade as required. Essential duties and responsibilities may include, but are not limited to, the following:
Designs and develops engineering priblic works plans, drawings and specifications, engineering calculations, cost estimates, assessments, contract provisions, legal descriptions and maps, ensuring compliance with policies, local and state codes, ordinances and regulations; prepares conditions for approval.
Participates in the preparation of cost estimates and construction specifications; monitors project budget expenses. Prepare and maintain project funding plans and schedules. Reviews and approves contract specifications.
Administers projects.
Drafts Council staff reports.
5 76
ASSOCIATE ENGINEER (cont.)
Under supervisions of a licensed engineer, manages or suppoits the management of capital projects such as street, sewers, storm drains, structures, water distribution facilities, street lighting and traffic control facilities; develops, updates project scliedules; monitors expenditures and fiind sources; performs general engineering review analysis of designs and checks calculations; conducts related research.
Manages or suppoits the management of environmental programs and projects such as complying with the National Pollution Discharge Elimination System MS4 Permit.
Prepares and administers professional engineering and professional service contracts.
Performs field inspections and coordinates inspections with consultant staff on a wide variety of public works projects; prepares inspection repoits.
Provides technical supervision to lower-level engineering and clerical support staff in engineering project work.
Prepares reports, recommendations, and correspondence on current and proposed projects; maintains accurate and up-to-date project files.
Investigates public complaints and problems and takes appropriate action to resolve issues; provides technical assistance and information to the public in person, by computer and by telephone.
QUAI,IFICATIONS
Training and Experience
Graduation from an accredited college or university with a bachelor's degree in civil engineering or related fields in civil engineering and three (3) years of experience in civil engineering or related field is required. Public sector and project management experience is highly desirable.
License/Ceitification/Special Requirements
Possession of a valid California Class C Driver's License, proof of insurance and a satisfactory driving record is required at time of appointment and throughout employment in this position is required. Either a ceitificate as an Engineer in Training (E.I.T.) or five (5) years of engineering experience in the public sector is required. State of California registration as a Professional Civil Engineer is highly desirable.
Knowledge, Skills, and Abilities
Knowledge of: municipal public works planning, design and constructions; civil and structural engineering principles and practices; public works construction methods, design and materials; engineering specifications and public works construction standards; mathematical techniques used in engineering calculations; map reading and surveying 6 77
ASSOCIATE ENGINEER (cont.)
techniques; Geographic Information System (GIS), AutoCAD and other computer software applications.
Ability to: prepare plans, specifications and comprehensive engineering estimates; read and interpret specifications and blueprints; prepare comprehensive technical repoits and contract documents; understand and interpret legal property descriptions, engineering maps and other records; interpret and follow City and departmental policies, rules and regulations; supervise assigned staff in project work; communicate effectively both orally and in writing; work independently with little direction; plan and organize work to meet deadlines; exercise sound judgment; establish and maintain cooperative working relationships.
ADDITIONAL INFORMATION:
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:
Ari incumbent appointed to this position is subject to enrollment in the Califoinia DMV Pull Notice Program. The PLIII Notice program provides information on the incui'nbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform tlie essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and atams. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are not substantially exposed to adverse environmental conditions.
ASSOCIATE ENGINEER
Revised, 12/10/96
Revised, 06/09/09
Revised, 03/22/16
Revised, 03/12/24
7 78
Item No. 6
CITYMANAGER'S OFFiCE
v'AR 05 2024 City of South Gate
[O:oo M"' CITY COUNCIL
AGENDA BNLL
For the Regular Meeting of: March 12, 2024
Originating Department: Human Resources
Humatx Resources Director:
Hamilton Rob Houston
SUBJECT: RESOLUTIO AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE THE FULL-
TIMEEQUIVALENT HOURLY POSITION OF CRIME SCENE FORENSIC
SPECIALIST IN THE POLICE DEPARTMENT AND TO DIRECT STAFF TO UPDATE
THE CONSOLIDATED SALARY PAY TABLE
PURPOSE: To consider creating the full-time equivalent hourly position of the Crime Scene Forensic Specialist in the Police Department.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to create the full-time equivalent hourly position of Crime Scene Forensic Specialist in the Police Department and direct staff to update the consolidated salary pay table.
FISCAL IMPACT: Creating the full-time equivalent hourly position of the Crime Scene Forensic Specialist will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget.
ANALYSIS: The requested creation of the full-time equivalent hourly position of Crime Scene Forensic Specialist will provide temporary assistance to the Police Department.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.
Currently, the Crime Scene Forensic Specialist position is a full-time job classification. Creating a full-time equivalent hourly position for the Crime Scene Forensic Specialist will provide the Police Department the ability to fill the position with temporary, part-time assistance while the recruitment process searches for the appropriate full-time incumbent. Accordingly, it is recommended that the full-time equivalent hourly Crime Scene Forensic Specialist position be created and paid the hourly equivalent of Pay Grade 632 ($7,213 - $8,767), which is the current 1 79
salary for the 'full-time position. Tlie new position will be set at new Pay Grade 999 with the pay as (values represent hourly wages):
A B c D E
Crime Scene Forensic Specialist $41.61 $43.69 $45.89 $48.17 $50.58 Human Resources staff worked with the Police Department to deteri'nine the need to create the job classification specification for the hourly Crime Scene Forensic Specialist. Staff requests authorization to create the hourly Crime Scene Forensic Specialist position and update the consolidated pay schedule accordingly.
ATTACHMENT: Proposed Resolution
2 80
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE
THE FULL-TIME EQUIVALENT HOURLY POSITION OF CRIME
SCENE FORENSIC SPECIALIST IN THE POLICE DEPARTMENT AND
TO DIRECT ST AFF TO UPDATE THE CONSOLIDATED SALARY PAY TABLE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to create the full-time equivalent hourly position of Crime Scene Forensic Specialist in the Police Department; and WHEREAS, the City desires to approve the adjustment of the salary pay table to add the respective salary range and the salary pay table for the full-time equivalent hourly position of Crime Scene Forensic Specialist.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan to create the full-time equivalent hourly position of Crime Scene Forensic Specialist in the Police Department and directs the Human Resources staff to update the City's Consolidated Salary Schedule to include new Pay Grade 999 with the following hourly pay:
A B C D E
Crime Scene Forensic Specialist $41.61 $43.69 $45.89 $48.17 $50.58 [Remainder of page left blank intentionally.]
Page l of 2
81 SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12f'l day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
82 CITYMANAGER'S OFFiCE
MAR 0 6 2024
Ola,9k %"' Ciffl of South Gate
CITY COUNCIL
Item No. 7
AGENDA BI[LL
For the Regular Meeting of: March 12, 2024
Originating Department: Human Resources
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
UPDATE TO THE JOB CLASSIFICATION SPECIFICATION AND COMPENSATION
FOR THE POSITION OF ASSISTANT PLANNER IN THE COMMUNITY
DEVELOPMENT DEPARTMENT, TO APPROVE THE JOB CLASSIFICATION
SPECIFICATION AND COMPENSATION FOR THE POSITION OF ASSOCIATE
PLANNER IN THE COMMUNITY DEVELOPMENT DEPARTMENT, AND TO
APPROVE THE UPDATE TO THE JOB CLASSIFICATION SPECIFICATION AND
COMPENSATION FOR THE POSITION OF SENIOR PLANNER IN THE COMMUNITY
DEVELOPMENT DEPARTMENT
PURPOSE: To approve the update to the job classification specification and compensation for the position of Assistant Planner in the Community Development Department, approve the job classification specification and compensation for the position of Associate Planner in the Community Development Department, and to approve the update to the job classification specification for the position of Senior Planner in the Community Development Department.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to:
1. Approve the update to the job classification specification and compensation for the position of Assistant Planner in the Community Development Department;
2. ApprovethejobclassificationspecificationandcompensationforthepositionofAssociate Planner in the Community Development Department; and
3. Approvetheupdatetothejobclassificationspecificationandcompensationfortheposition of Senior Planner in the Community Development Department.
FISCAL IMPACT: The approving of the job classification specifications of Assistant Planner, Associate Plaru'ier, and Senior Planner in the Community Development Department, and the increase of compensation to each of these positions, will require no additional appropriations for Fiscal Year 2023/24 due to salary savings from the Associate Planner position being vacant.
ANALYSIS: None.
l
83 BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotlierwiseadjust job classifications, job specifications and/or compensation in the Salaiy Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.
The Planning Division of the Community Development Department is budgeted to have one (1) Assistant Planner, one (l)Associate Planner, and (1) City Planner. The ASsistant Plaru'ier has been a traditional position in the Planning Division. The City Council approved adding the position of Associate Planner back to the Planning Division in its Fiscal Year 2023/24 Budget, which did not exist for at least the four years prior to the adoption of this year's budget. The Fiscal Year 2023.24 Budget provides for one (1) City Planner position; however, this position appears to retitle the previous Senior Planner position. Although the Fiscal Year 2023/24 Budget identifies a City Planner, the City continued to employ its previous Senior Planner from the adoption of this year's fiscal budget until February 29, 2024, the last day of employment for the prior incumbent to this position. As part of the request contained in this item, the City wishes to continue to call this position Senior Planner and have the Fiscal Year 2023/24 Budget reflect that this is the desired title for this position and replace the "City Planner" in the budget with "Senior Planner." Currently, all planning positions in the City are vacant and, in an effort to effectively recruit for these positions, management, Human Resources, and the Professional Mid-Management Association ("PMMA") worked together to update, revise, modernize and refresh the job classification specifications for Assistant Planner, Associate Planner, and Senior Planner.
Additionally, the Human Resources Department commissioned a study to determine if compensation for these positions should be adjusted and conducted its own independent study to determine what each position's compensation should be for an effective recruitment in a competitive labor market.
Assistant Planner
The Assistant Planner is an entry-level position in the professional planning career series. The City last updated this job classification specification in November 2013 and the City and PMMA have agreed to certain updates to the expectations, duties and responsibilities an incumbent would be expected to perform. In addition to the traditional duties the incumbent is expected to perform, some additional duties are now added. For example, he/she will now be required to review commercial, industrial, and various residential development plans with developers to discuss architectural design, efficient land use, and parking. The incumbent will review building plans, parcel maps, environmental documents, graphics, resolutions, and ordinances for conditional use permits, zone variances, zone changes, zoning codes, and general plan amendments. Approval is sought to update the job classification specification for Assistant Plaru'ier as provided in Attachment "A."
To determine if the position is competitively priced to ensure the City will attract qualified applicants, a consultant and the Human Resources Department looked at twelve comparative cities, who have similar populations, demographics, areas, and services in the greater Los Angeles area. 2 84
In determining whether the position is fairly priced, the base pay of the similar positions in other cities was used to provide a median base salary to then compare to the City of South Gate's offering. A median is used ratlier than an mean (average) to ensure that outliers (both high and low) do not have as much impact on the appropriate compensation as they would on an average.
Currently, the City offers $6,482/month at its top step for Assistant Planner; however, an analysis of 10 other comparative agencies indicated that the median top step for this position is $7,266/month. Tliis places the City's Assistant Planner position at 10.8% below the market median. In an effort to ensure this position is competitive, authorization is sought to increase the Assistant Plaru'ier position compensation and to update the City's comprehensive salary schedule to the proposed salary range as follows:
Title A B c D E
Assistant Planner Current 5333 5599 5879 6173 6482
Proposed 5978 6277 6590 sgzo 7266
Associate Planner
The Associate Planner is a mid-level position in the professional plaruiing career series. The City last updated this job classification specification in November 2013; however, it has not been an active position since at least prior to July 2019. In updating the job classification specification, only a few changes were made from the previous classification specification, which provides that the incumbent may attend meetings of the City Council, Planning Comi'nission, Housing Authority, and other meetings, when necessary for the specific purpose of presenting the details and answering questions regarding a project to which the incumbent has been assigned. Approval is sought to update the job classification specification for Associate Planner as provided in Attachment "B."
As with the Assistant Planner, the City conducted a similar salary study to determine what would be the appropriate salary for this position based on the median of 11 comparative cities in the greater Los Angeles area. As a result, the median salary at the top step for Associate Planner is $8,457/month. Accordingly, authorization is sought to update the City's comprehensive salary schedule by adding the Associate Planner position with the following salary schedule:
Title A B c D E
Associate Planner 6958 7305 7671 8054 8457
Senior Planner
The Senior Planner is an upper-level position in the professional planning career series. The City las updated the job classification specification for this position in March 2009, when the position was created and the City and PMMA have agreed to certain updates to the expectations, duties and responsibilities an incumbent would be expected to perform. In addition to the traditional duties the incumbent is expected to perform, some additional duties are now added. For example, the incumbent will oversee, coordinate, and review the work of Associate and Assistant Planners engaged in the General Plan effort, assist in conducing the General Plan program and supervise or 3 85
personally perfon'n the preparation of the General Plan exhibits and land use maps. Further, the incumbent will review development proposals and applications for compliance with the City's Zoning Ordinance and consistency with the General Plan. The incumbent will review and process land use entitlements, including the site plan reviews, conditional use permits, variances, subdivisions, General Plan amendments, and zoning code amendments. The individual may perform field surveys to identi'fy problems and ensure conformance with project conditions and development standards. Further, this employee will be tasked with the preparation of CEQA documentation to evaluate environmental impacts and other tasks and duties related to this level of planning professional. Approval is sought to update the job classification specification for Senior Planner as provided in Attachment "C."
As with the Assistant Planner and the Associate Plaru'ier, the City conducted a similar salary study to determine what would be the appropriate salary for this position based on the median of 10 comparative cities in the greater Los Angeles area. Currently, the City offers $9,482/month at its top step for Senior Planner; however, an analysis of 10 other comparative agencies indicated that the median top step for this position is $9,879/month. This places the Senior Planner at 4.0% below the market median. In an effort to ensure this position is competitive, authorization is sought to increase the Senior Planner position compensation and to update the City's comprehensive salary schedule to the proposed salary range as follows:
Title A B c D E
Senior Planner Current 7801 8191 8601 9031 9482
Proposed 8127 8534 8961 gpog 9879
Further, the Senior Planner position is currently identified as "City Planner" in the City's Fiscal Year 2023/24 Budget and authorization is sought to remove the title "City Planner" in the budget and restore the position to "Senior Planner" for all purposes.
Human Resources staff worked with the Department of Cornrnunity Development to update the changes to the job classification specifications forAssistant Planner, Associate Planner, and Senior Planner. Staff also corresponded with the Professional Mid-Management Association (PMMA) Board Members to meet and confer in good faith regarding these proposed changes and they agree with the updates to the job classification specifications.
ATTACHMENT: Proposed Resolution including job classification specification for:
Assistant Planner - Exhibit "A"
Associate Planner - Exhibit "B"
Senior Planner - Exhibit "C"
4 86
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO
APPROVE THE UPDATE TO THE JOB CLASSIFICATION
SPECIFICATION AND COMPENSATION FOR THE POSITION OF
ASSISTAJSTT PLANNER IN THE COMMUNITY DEVELOPMENT
DEPARTMENT, TO APPROVE THE JOB CLASSIFICATION
SPECIFICATION AND COMPENSATION FOR THE POSITION OF
ASSOCIATE PLANNER IN THE COMMUNITY DEVELOPMENT
DEPARTMENT, AND TO APPROVE THE UPDATE TO THE JOB
CLASSIFICATION SPECIFICATION AND COMPENSATION FOR THE
POSITION OF SENIOR PLANNER IN THE COMMUNITY
DEVELOPMENT DEPARTMENT
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to approve the updates to the job classification specification for the position of Assistant Plaru'ier in the Cornrnunity Development Department; WHEREAS, the City desires to approve the job classification specification for the position of Associate Plaru'ier in the Community Development Department; WHEREAS, the City desires to approve the updates to the job classification specification for the position of Senior Planner in the Community Development Department; WHEREAS, the City desires to direct staff to update the consolidated salary schedule for the position of Assistant Planner by increasing the wages for the position by 10.8% percent; WHEREAS, the City desires to direct staff to update the consolidated salary schedule by adding the position of Associate Planner with a monthly pay range of $6,958 to $8,457; WHEREAS, the City desires to direct staff to update the consolidated salary schedule for the position of Senior Planner by increasing the wages for the position by 4.0% percent; and WHEREAS, the Professional Mid-Management Association is in agreement with the proposed job classification specifications for the Assistant Planner, Associate Planner, and Senior Plaru'ier.
Page I of 3
87 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does liereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the updates to the job classification specification for the position of Assistant Planner, attached hereto as Exhibit "A."
SECTION 3. The City Council hereby approves and directs staff to update the wages for the position of Assistant Planner as follows:
A B c D E
Assistant Planner 5978 6277 6590 6920 7266
SECTION 4. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the job classification specification for the position of Associate Plaru'ier, attached hereto as Exhibit "B." SECTION 5. The City Council hereby approves and directs staff to add the position of and the wages for the position of Associate Planner as follows:
A B C D E
Associate Planner 6958 7305 7671 8054 8457
SECTION 6. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the updates to the job classification specification for the position of Senior Planner, attached hereto as Exhibit "C."
SECTION 7. The City Council hereby approves and directs staff to update the wages for the position of Senior Planner as follows:
A B C D E
Senior Planner 8127 8534 8961 9409 9879
[Remainder of page left blank intentionally.]
88 SECTION 8. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12"' day of March 2024.
CITY OF SOUTH GATE:
B-y:
Gil Hurtado, Mayor
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By: DRAFT
Raul F. Salinas, City Attorney
Page3of3
89 Exhibit "A"
City of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
ASSIST,=!USJT PLANNER
DESCRIPTION
Under general supervision, perforins professional work in the field of current and advanced planning and environinental analyses; may assist in the implementation of the Community Development Block Grant Program; perforin related work as assigned.
CLASS CHARACTERISTICS
The Assistant Planner is the entiy class in the planning series. Under general supervision, incumbents learn to perform and perforiri a variety of fundamental support activities in the area of current and advance planning.
Incumbents in this position do not supervise staff.
SUPERVISION RECEIVED
Works under the technical supervision of higher-level planning staf'f; however, directly supervised by the Planning Manager.
SUPERVISION EXERCISED
Does not supervise.
ESSENTIAL FUNCTIONS
Essential fimctions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all fimctions and duties performed by incumbents of this class; employees may be assigned dutieswhicharenotlistedbelow;reasonableaccommodationswillbemadeasrequired. Thejobdescriptiondoesnot constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following.' Conduct office and field research, investigations and analysis of social, economic, population, and land use trends, community design and other community and economic development projects.
Compile and evaluate data for advanced planning and economic development studies relating to land use and report findings and prepare written reports on various planning matters and elements related to the General Plan.
Prepare reports regarding applications for Community Development Block Grantprograms, housingprojects, zoning and rezoning adjustments.
Review commercial, industrial, and various residential development plans with developers to discuss proposed architectural design, efficient land use, and parking, and inspect properties involved in such applications and compile infoimation thereto.
Review building plans, parcel maps, environmental documents, graphics, resolutions, and ordinances for conditional use pen'nits, zone variances, zone changes, zoning codes and general plan amendments.
Answer inquiries from the public regarding community development, economic development, enviroental and zoning regulations, legal descriptions and zoning violations, procedures and policies of the Planning Commission over the public counter, on the telephone, or through email. 8 90
Prepare charts, maps and other graphic material to illustrate findings and recoininendations.
May attend meetings of the City Council, Planning Coininission, Housing Authority and othermeetings when necessary for the specific purpose of presenting the details and answering questions regarding a project to which the incumbent has been assigned.
Confers with and advises architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards.
Perforiri other related duties as assigned.
OUALIFICATIONS
Training and Experience
Any combination of education and/or experience thathas provided the knowledge, skills, and abilities necessary. Graduation from an accredited college or university with a bachelols degree in planning, architecture, landscape architecture, economics, geography, public administration, or a related field AND one (1) year of recent planning experience involving local govemmental planning is required.
License Requirement
Possession of a valid California Class C Driver's License and a satisfactory drivingrecord is required at time of appoinhrient and t&oughout employment in this position.
Knowledge, Skills and Abilities
Knowledge of: the principles, practices and trends of public planning and community development; site planning and architechiral design; land use, physical design, demographic, envirorunental, and economic concepts as applied to municipal and/or urban planning; building and engineering practices; statistics and graphic presentation; laws, ordinances, rules and regulations pertaining to plaru'iing and zoning; modern officepractices, procedures and equipment, includingwordprocessing and computer applications (Words, Microsoft Outlook, Excel, etc.); Ability to: understand laws underlying general plans, zoning and land divisions; environmental laws and regulations and methods of assessment; apply policies, procedures and standards pertaining to planning process; interpret and prepare maps, site and building plans and specifications; follow oral and written directions; speak clearly, interpret and explain technical infotnation; listen effectively; use computer and related software; read and interpret maps and specifications; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.
CAIIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:
An incumbent appointed to this position is subject to enrolh'nent in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of Cityvehicles.
PHYSICAJ, DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perfonn the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is perforined mostly in office settings. While perfonning the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. 9 91
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perfon'n office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
ASSIST ANT PLANNER
REVISED 11/2013
REVISED 3/12/2024
10 92
Exhibit "B"
Ciffl of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
ASSOCIATE PLANNER
DESCRIPTION
Under general supervision, perforins professional-level tasks in current, advanced, and/or comprehensive planning and environinental analyses; may assist in the implementation of the Community Development Block Grant Program; provides information and assistance to developers, the business community, and the public on planning, housing, annexations, and development-related matters; perfonn related work as assigned.
CLASS CHARACTERISTICS
The Associate Planner is part of the planning series classifications. Under general supeivision, incumbents perfori'n a variety of activities in the area of current, advanced, and/or comprehensive planning. Incumbents in this position do not supervise staff, however, they may be required to provide technical direction to Assistant Planners.
SUPERVISION RECEIVED
May work under the direction of a Senior Planner; however, responsible supervision shall be by higher level professional planning staff, such as a Planning Manager.
SUPERVISION EXERCISED
Provides technical supervision to Assistant Planners.
ESSENTIAL FUNCTIONS
Essential ftmctions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all fimctions and duties performed by incumbents of this class,' employees may be assigned duties which are not listed below,' reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Conduct office and field research, investigations and analysis of social, economic, population, and land use trends, community design and other community and economic development projects.
Compile and evaluate data for advanced planning and economic development studies relating to land use and report findings and prepare written reports on various planning matters and elements related to the General Plan.
Review commercial, industrial, and various residential development plans with developers to discuss proposed architectural design, efficient land use, and parking, and inspect properties involved in such applications and compile information thereto to ensure compliance and conformity with the City's ordinances.
Review building plans, parcel maps, environmental documents, graphics, resolutions, and ordinances for conditional use pen'nits, zone variances, zone changes, zoning codes and general plan amendments.
Review subdivision plans, site plans, and business license applications for compliance with zoning regulations.
Answer inquiries from the public regarding community development, economic development, environmental and zoning regulations, legal descriptions and zoning violations, procedures and policies of the Planning 11 93
Commission over the public counter, on the telephone, or through email.
Prepare staff reports for various zoning and subdivision applications with recomtnendations.
May attend meetings of the City Council, Plaru'iing Coininission, Housing Authority and othermeetings when necessary for the specific purpose of presenting the details and answering questions regarding a project to which the incumbent has been assigned.
Work with other departments/divisions to coordinate the development requirements of the City.
Confer with and advise architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards.
Perforin other related duties as assigned.
OUALIFICATIONS
Training and Experience
Any combination of education and/or experience thathas provided theknowledge, skills, and abilities necessary. Graduation from an accredited college or university with a bachelor's degree in urban planning, or a related field AND two (2) years of recent, increasingly responsible professional planning experience involving local govetrunental planning is required. A master's degree in planning is desirable.
License Requirement
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and t&oughout employi'nent in this position.
Knowledge, Skills and Abilities
Knowledge of: the principles, practices and trends of public planning and community development; an understanding of statistics, economics, and sociology; site planning and architectural design; land use, physical design, demographic, environmental, and economic concepts as applied to municipal and/or urban planning; building and engineering practices; statistics and graphic presentation; laws, ordinances, rules and regulations pertaining to planning and zoning; modern office practices, procedures and equipment, including word processing and computer applications (Words, Microsoft Outlook, Excel, etc.);
Ability to: understand laws underlying general plans, zoning and land divisions; environmental laws and regulations and methods of assessment; apply policies, procedures and standards pertaining to planning process; interpret and prepare maps, site and building plans and specifications; follow oral and written directions; speak clearly, interpret and explain technical information; listen effectively; use computer and related software; read and interpret maps and specifications; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations coveting the use of City vehicles. 12 94
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work envirorunent described here are representative of those that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. Work is perfori'ned mostly in office settings. While perfon'ning the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arins.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perfonn office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
ASSOCIATE PLANNER
REVISED 11/2013
Revised 03/12/2024
13 95
Exhibit "C"
City of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
SENIOR PLANNER
DESCRIPTION
Under general supervision of the Principal Planner or the Planning Manager, perforins complex administrative, professional, and technical planning and research assignments involving advance planning, transit, redevelopment projects and envirorunental iSSueS; provides infoririation and assistance to developers, the business community, and the public on planning, housing, zooning, and development-related matters; perfon'ns related duties as required.
CLASS CHARACTERISTICS
The Senior Planner is the advanced journey level class in the planning series and perforins the higher level, more complex and difficult, comprehensive planning functions. The Senior level works with a greater degree of independence and responsibility and may provide technical oversight to Associate and/or ASSiStant Planners assigned on projects.
SUPERVISION RECEIVED
Works under the direct supervision of the Planning Manager.
SUPERVISION EXERCISED
May exercise technical supervision to Associate and/or Assistant Planners.
ESSENTIAL FUNCTIONS
Essential fimctions may include any of the following representative duties, lcnowledge, and skills.
This is not a comprehensive listing of allfimctions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, butare not limited to, the following:
Organizes, reviews and participates in urban planning assigninents; perfonns complex and sensitive planning work in advanced planning, current planning, redevelopment, design and zoning; makes recommendations on development permits, special use and variance permits and design standards.
Oversee, coordinate, and review work of Associate and Assistant Planners engaged in the General Plan effort.
ASSiStS in conducing the General Plan program; oversees or prepares environinental impact analysis on General Plan elements, zoning and other code revisions, specific plans or land use entitlement; prepares and processes amendments to the General Plan in accordance with state laws; supervise orpersonally perform the preparation of General Plan exhibits and land use maps.
Conducts research and analysis of planning problems related to environmental impact, zoning, variances, conditional use perinits and planned developments. Confers with applicants and agency representatives to identify problems; analyzes data with respect to relevant laws, ordinances, regulations, and policies; forinulates conclusions and presents recommendations to resolve issues with zoning requirements and state environi'nental law; reviews development proposals and applications for compliance with the City's Zoning Ordinance and consistency with the General Plan.
14 96
SENIOR PLANNER (cont.)
Prepares comprehensive technical reports related to current and proposed projects concerning zoning, subdivisions, variances, redevelopment and other planning activities; prepares a variety of written staff reports, materials and correspondence; proposes and drafts revisions to the zoning ordinance and City planning regulations. Reviews commercial, industrial and development plans for issuance of zone, clearance and compliance with related regulations; reviews building plans, parcel maps and subdivision proposals for compliance; reviews and processes land use entitlements, including the site plan reviews, conditional use pennits, variance, subdivisions, General Plan amendments, and zoning code amendments; mayperfonn field surveys to identify problems and ensure conforinance with project conditions and development standards.
Responds to inquiries from the public, developers and other City staff related to zone changes, variances, tract and parcel tnaps, site plans, design reviews and development permits; interprets planning policies, state laws and local ordinances and explains procedures. ASSiStS and advises the public in preparation and filing of applications related to a variety of planning issues. Prepared CEQA documentation to evaluate enviroiunental impacts. Confers and provides consultative advice to architects, builders, attorneys, contractors, engineers, and the general public regarding City development policies and standards.
May attend meetings of the City Council, Planning Coininission, Housing Authority and othermeetings when necessary for the specific purpose of presenting the details and answering questions regarding a project to which the incumbent has been assigned; ; may assist with City redevelopment programs and projects; maintain cooperative working relationships with other divisions, departments, agencies, civic and professional organizations and the general public.
Receives and answers public inquiries regarding zoning, legal descriptions, and other related planning matters, either on the phone, through email, or in person over the counter.
OUALIFICATIONS
Training and Experience
Any combination of education and/or experience thathas provided the knowledge, skills, and abilities necessaiy. A baclielor's degree from an accredited four-year college or university in planning or closelyrelated field and three (3) years of increasingly responsible professional planning experience involving local governinental/urban planning is required. A master's degree in planning is desirable.
Possession of or ability to obtain a California Class C driver's license and a satisfactory driving record is required at the time of hire and throughout employment.
Knowledge, Skills, and Abilities
Knowledge of theory, principles and trends of public planning and zoning; applicable state and federal statutes, rules and regulations related to development, zoning and environmental redevelopment; municipal principles and practices in land use regulation; physical design, economic, environmental and social concepts to the planning process; research methods and report preparation; statistical methods and their use; and computer systems, programs and applications.
Ability to: conduct research and identify economic and demographic trends; compile and analyze complex technical and statistical planning information and make sound recommendations; interpret and applyrelated codes, laws and policies; interpretmaps, site and building plans and specifications, graphs and statistical data; work independently with little direction; present technical information effectively to associate and the public both orally and in writing; prepare clear, concise technical reports; plan and organize workload; deal constructively with conflict and develop effective resolutions; establish and maintain cooperative working relationships with City staff, representatives of other governinental agencies, organized community and business groups and the public. 15 97
SENIOR PLANNER (cont.)
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides inforination on the incumbent's driving record and Drivels License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical detnands and work enviromnent described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accoirunodations may be made to enable individuals with disabilities to perforin the essential functions. Work is perforined mostly in office settings. While perforining the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arins.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perforin office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
SENIOR PLANNER
Created March, 2009
Updated, 1/9/2024
16 98
CITYMAt4AGER'S OFFICE
MAR 0 5 2024
7): Muff' City of South Gate
CITY COUNCIL
Item No. 8
AG-ENDA U3J7[LL
For the Regular Meeting o'f: March 12, 2024
Originating Dep ent: Human Resources
Human Resources Director: C ity Manngrr:
Rob Houston
SUBJECT: RESOLUTION APPROVING A COMPREHENSIVE SUCCESSOR MEMORANDUM OF UNDERSTANDING COVERING JULY 1, 2021 THROUGH JUNE 30, 2025 WITH THE SOUTH GATE POLICE OFFICERS' ASSOCIATION PURPOSE: To approve the comprehensive successor Memorandum of Understanding between the City of South Gate ("City") and the South Gate Police Officers' Association ("SGPOA") covering the time period of July 1, 2021, through June 30, 2025, which shall supersede the last MOUs, Amendments, Side Letters and Tentative Agreements between the City and the SGPOA.
RECOMMENDED ACTIONS: The City Council will consider:
a. Adopting a Resolution approving the comprehensive successor Memorandum of Understanding (MOU) between the City of South Gate and the South Gate Police Officers' Association (SGPOA) for the term of July 1, 2021 through June 30, 2025; and b. Authorizing the Mayor to execute the comprehensive successor Memorandum of Understanding in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact from adopting the Resolution approving the comprehensive successor MOU as the terms were previously negotiated and were budgeted in each fiscal year covered by this comprehensive successor MOU.
BACKGROUND: The most recent Comprehensive Memorandum of Understanding ("MOU") between the City and the Association covered the period of July 1, 2017 through June 30, 2021 (SGPOA MOU Contract No. 2021-86-AC). The SGPOA Side Letter of Agreement Contract No. 2021-90-AC was ratified on July 13, 2021. The City and Association reached a Tentative Agreement for a successor comprehensive MOU (Contract No. 2022-75-CC) covering the period of July 1, 2021 through June 30, 2025. This MOU incorporates those changes into this comprehensive MOU.
The SGPOA and their legal counsel have reviewed and approved the recently completed comprehensive successor MOU ("SGPOA MOU 2021-2025"). l
99 Staff would like to acknowledge and thank the SGPOA board for the time and effort that has been put forth to complete the SGPOA MOU 2021-2025.
ATTACHMENT: Proposed Resolution (including Exhibit A - Comprehensive Successor SGPOA MOU 2021-2025)
2 100
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, APPROVING A COMPREHENSIVE SUCCESSOR
MEMORANDUM OF UNDERSTANDING WITH THE SOUTH GATE
POLICE OFFICERS' ASSOCIATION (SGPOA)
WHEREAS, the last Memorandum of Understanding ("'MOU") between the City of South Gate ("City") and South Gate Police Officers' Association ("SGPOA") covered the term of July 1, 2017 tmough June 30, 2021;
WHEREAS, various terms between the SGPOA and the City have been altered by a series of Side Letters which have been approved by their membership and respective City Councils;
WHEREAS, on July 26, 2022, the City Council approved the Tentative Agreement for a Successor Memorandum of Understanding with the SGPOA which covered the term of July 1, 2021 through June 30, 2025;
WHEREAS, the City met and conferred with SGPOA to consolidate the changes within the Tentative Agreement and previous Side Letters into one comprehensive and complete MOU; and
WHEREAS, the SGPOA reviewed and approved the completed comprehensive successor SGPOA MOU 2021-2025 which shall become effective only after adoption by the South Gate City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby accept, approve and adopt the comprehensive successor MOU between the City of South Gate and the SGPOA for the term of July 1, 2021 through June 30, 2025, attached hereto as Exhibit "A." [Remainder of page left blank intentionally.]
101
SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12"1 day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By: DRAFT
Raul F. Salinas, City Attorney
4102
Exhibit "A"
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF SOUTH GATE
AND THE
SOUTH GATE
POLICE OFFICERS' ASSOCIATION
JULY 1, 2021 - JUNE 30, 2025
ADOPTED BY RESOLUTION NO.
ON MARCH 12, 2024
103
TABLE OF CONTENTS
!a:
ARTICLE I GENERAL PROVISIONS
SECTIONI. PREAMBLE
SECTION 2. RECOGNITION [92/93]
SECTION 3. TERM
SECTION 4. DUES DEDUCTION [17/21]
SECTION 5. MAINTENANCE OF BENEFITS [05/08]
SECTION 6. MANAGEMENT RIGHTS
SECTION 7. PROBATION
SECTION 8, PROMOTION
SECTION 9. FEDERAL AND STATE LAWS [03/04]
SECTION 10. DEFmITIONS
SECTIONII. ASSOCIATION ACCESS TO NEW EMPLOYEE
ORIENTATIONS AND INFORMATION [17/211
4 4
.5
.5
ARTICLE II SALARY & ALLOWANCES
SECTION 1. WORK SCHEDULE
SECTION2. WAGES[17/21]
SECTION 3. LONGEVITY PAY
SECTION4. BILINGUALPREMIUMPAY[92/93;05/08;17/21]........................,.7 SECTION5. OTHERPAY
SECTION 6. UNIFORM ALLOWANCE
SECTION 7. PHYSICAL FIThJESS [84/86; 87/89]
SECTION 8. SALARY STEP INCREASE
11ARTICLE III FRINGE BENEFITS
SECTIONI. MEDICAL,DENTALANDVISIONINSURANCE,,.,.....................11 SECTION 2. LIFE INSURANCE [86/87; 97/00] 12
SECTION3. RETIREMENT . 12
SECTION 4. SECTION 125 PROGRAM [90/911 14
SECTION 5, PHYSICAL FITNESS MEMBERSHIP [84/86] 14
SECTION 6. EDUCATION REIMBURSEMENT 14
0}231.0004/821011.2
104
ARTICLE IV LEAVE POLICIES 15
SECTION 1. HOLIDAYS [94/97] 15
SECTION 2, VACATION LEAVE 16
SECTION 3. SICK LEAVE 17
SECTION 4. BEREAVEMENT LEAVE 18
SECTION 5. FAMILY AND MEDICAL LEAVE ACT (FMLA)........,.,,....,,,,,,19 SECTION 6. UNPAID LEAVES OF ABSENCE 19
SECTION 7. JOB RELATED INJURY OR ILLNESS
ARTICLE V GRIEVANCE PROCEDURES 20
ARTICLE VI DISCIPLINARY PROCEDURES
ARTICLE VU LAYOFF PROCEDURES
01231.0004/821011.2
7105
ARTICLE I
GENERAL PROVISIONS
SECTION 1. PREAMBLE
This comprehensive Memorandum of Understanding (hereinafter iMOU" or '4Agreement") is made and entered into between the South Gate Police Officers' Association, hereinafter referred to as the "Association," and the City of South Gate, hereinaffer referred to as the "City," pursuant to California Government Code, Section 3500 etseq.
This Agreement is a good faith effort by the Association and the City to consolidate decades of individual MOUs and side agreements into t's one comprehensive document. It is possible that provisions ofthe MOUs and/orside agreements orrelated agreements mayhave been inadvertently omitted in the comprehensive MOU. Therefore, each party to this MOU reserves its rights to bring to the other party's attention a provision in a prior MOU or still valid side agreement or resolution that is not included in this MOU. In such case, the parties agree to convene meetings to address the issue and to engage in good faith attempts to reach agreement as to the validity and/or content of any such omitted evidence of terms and conditions of employment. No representation is made that such agreement(s) shall be aived at,
Additionally, in preparing this MOU, it is not the intent of the parties to invalidate terms and conditions of employment that are not set forth in this MOU, but which are referenced in a still valid side agreement or past practice as this term is defined by statutory and case law.
Thesectiorisdescribedhereinmayreferencedatesinparentheses. Thosedatesareindicativeofthe particular MOU or side agreement from which the substance of the section is derived. Said dates are included for reference purpose only.
SECTION 2. RECOGNITION [92/931
The Association is the duly recognized employee organization for its members employed by the City in an employee group defined by Resolutiori No. 4508 (Employer-Employee Relations Resolution) (Section 8.2.1) of the City Council ofthe City of South Gate as: "All sworn employees in the Police Department except Management and Confidential Employees." SECTION 3. TERM [17/211
This Agreement shall be effective from July 1, 2021 through June 30, 2025 (4 years) and shall supersede the SGPOA MOU 2017-21 and any Side Letters agreements that conflict with the provisions herein. The MOU shall become effective only after adoption by the City Council of the City of South Gate following ratification by the members of the Association.
SECTION 4. DUES DEDUCTION [17/213
The City will continue automatic payroll deduction for the collection of Association dues throughout the term of this MOU. The Association may request in writing that the City deduct membership dues, initiation fees, and general assessments, as well as payment of any other SGPOAMOU 2021-25 l
106
membership benefit program sponsored by the Association, from the salary or wages of members oftheAssociation. TheAssociationherebycertifiesthatithasandshallmaintainallsuchdeduction authorizations signed by the individual from whose salary or wages the deduction is to be made and shall not be required to provide a copy of an individual authorization to the City unless a dispute arises about the existence or temis of the authorization. The Association shall also provide the certification of the membership list for deduction purposes to the City on an annual basis or more often as needed. Accordingly, the Association dues shall be deducted on the first paycheck of each month in accordance with City procedures and provisions of applicable law from the salary or wages of each employee whose name is provided in writing by the Association.
The City shall remit the total amount of deductions to the Association wittun seven (7) calendar days of the date of the deduction. Any changes iri the Association dues must be @ven to the City a minimum of twenty-one (21) calendar days prior to the change to accommodate changes to payroll, Membership within and/or payment of any dues or fees to the Association shall not be a condition of employment with the City. No individual employee shall be compelled to pay a service fee, agency fee, or any other assessment or payment in lieu of joining the Association.
The Association shall notify the City within twenty-one (21) calendar days of any discrepancy(ies) concenning dues or other payroll deductions pursuant to this Article. If the Association does not notify the City of any discrepancy within twenty-one (21) calendar days, then the City shall be relieved of any further responsibility
The Association shall indemnifya, defend, and hold harmless the City for: (i) any claims made by an individual employee relating to deductions made in reliance upon any certification from the Association, and (ii) any liability arising from any claims, demands, or other action relating to the City's compliance with this Article relating to maintenance of membership. However, the Association shall not indemnify, defend, or hold hamiless the City for its own errors in administering the dues deductions on behalf of the Association. Any claims, demands, disputes arising from the application or intetpretation of this Article shall be filed directly with the Association and shall not be subject to the City's grievance procedures.
SECTION 5. MAINTENANCE OF BENEFTTS [05/08]
All salaries, benefits and tenns and conditions of employment shall remain in full force and effect for the tenn of this Agreement, unless modified herein or by subsequent written agreement of the parties,
SECTION 6. MANAGEMENT RIGHTS
Subject to the provisions of this Agreement, the parties do hereby agree and acknowledge that the City shall retain all its usual rights and responsibilities including, but not limited to, those set forth in Section 5 of the Employer-Employee Relations Resolution (Resolution No. 4508).
SECTION7. PROBATION
All new hires afier July 26, 2022 shall be subject to an eighteen (18) month probation period with the exception of lateral hires from another city or county police agency who are required to serve a twelve (12) month probation. Promotional probation shall be twelve (12) months. A lateral hire SGPOA MOU 2021-25 2
107
for purposes of this provision is an officer, as defined in Califomia Penal Code §§ 830.1 & 830.2(a)-(c), who has successfully passed probation at another California law enforcement agency, who remains continuously employed as a duly swom peace officer with a California law enforcement agency from the date of the employment application to the date of appointment as a peace officer with the South Gate Police Department, and who applies with a Basic POST Certificate.
SECTION 8. PROMOTION
A. An employee promoted shall be paid at that step in the salary range to which employee is promoted that is closest to and equal or higher than 105% of employee's current salary, not to exceed the highest step in the salary range. The employee shall receive a new salary anniversary date.
B. Specifications for promotional opportunities are on file with the South Gate Human Resources Division.
SECTION 9. FEDERAL AND STATE LAWS [03/04]
It is understood that this MOU is subject to all present and future applicable federal and state laws and regulations, and the provisions herein shall be effective and implemented only to the extent pennitted by such laws and regulations. If any part of this MOU is held to be in conflict with such applicable laws and regulations, or othewise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provision shall be suspended, and the remainder of the agreement shall remain in full force and effect.
SECTION 10. DEFINITIONS
A. REGULAR RATE OF PAY. The unadjusted base salary rate as defined in 8(b) below, plus all remuneration paid to the employee, as is required by the FLSA. For purposes of sick leave and vacation leave cash-outs only, the Regular Rate of Pay shall exclude the additional ten percent (10%) Longevity Pay increase (increase from 7% to 17%) a Police Officer receives upon reaching their 27th continuous year.
B. UNADJUSTED BASE SALARY RATE. The rate of pay described in salary range 28, salary steps A-E, for the classification of Police Officer and persons in the Police Officer classification represented by the Association. This rate does not include all remuneration paid to an employee and used in the Fair Labor Standards Act (FLSA).
C. POLICE OFFICER. The term Po}ice Officer as used in this MOU shall refer to all positions and assignments covered by this MOU.
SECTION 11. ASSOCIATION ACCESS TO NEW EMPLOYEE ORIENT ATIONS AND INFORMATION [17/21]
SGPOAMOU 2021-25 3
10108
The City agrees to provide no less than 10 calendar days' notice to the Association in advance of any new employee orientation(s) and provide the Association access to the orientation(s).
Orientation refers to any onboarding process, whether in person, online or through other means.
In accordance with Governrnent Code Section 3557, access shall be detemiined by mutual agreement between the City and the Association. Access could be effectuated by representational attendance or correspondence, although the parties' preference is generally correspondence over representational attendance. The Association shall advise the City reasonably in advance of any orientation as to the type of access requested.
The City agrees to provide the Association with the name, job title, department, work location, work, home, and personal cellular telephone numbers, personal email addresses on file witb the City, and home address of any newly hired employee within thirty (30) days of the date of hire.
The City also agrees to provide the Association with a list of the foregoing information for all bargaining unit employees at least once every 120 days at the Association's written request.
Notwithstanding the foregoing, in accordance with Goveent Code Section 6254.3(a)(3), the City will not provide the Association with the home address or any phone number on file with the City of any employee performing law enforcement-related fiinctions. For purposes of this MOU, "law enforcement-related functions" includes any City police officer. In accordance with Goveent Code Section 6254,3(c), the City will not provide Uhe Association with any home address, home telephone number, personal cellular telephone number, or personal email address of any employee who has made a written request to the City regarding non-disclosure of said information (except, with respect to personal email addresses, as may be necessary to comply with the Public Records Act).
ARTICLE II
SALARY & ALLOWANCES
SECTION 1. WORK SCHEDULE
The 3/12.5 work schedule shall be re-evaluated on or about July l of each year of the Agreement.
The City agrees to meet and confer with the Association regarding any proposed changes in the work schedule. [92/93; 94/97]
Police Officers assigned to Patrol (except special assignment such as motor officers, crime impact team and canine officers) shall be assigned to a 3/12.5 work schedule that consists of 3 consecutive workdays of 12,5 consecutive work hours each (inclusive of paid breaks and meal periods) followed by 4 consecutive days off. Once each 28 days such employees shall work one additional shift of 10 consecutive hours (inclusive of paid breaks and meal periods).
Police Officers assigned as motor officers, crime impact team and canine officers shall be assigned a4/10 weekly work schedule that consists of4 consecutive workdays oflO consecutive workhours each (inclusive of paid breaks and meal periods), followed by 3 consecutive days off.
Any and all work schedules are subject to Police Officers working overtime as detemiined by the City.
SGPOA MOU 2021-25 4
109
SECTION 2. WAGES
A. ForFiscalYear2021-22,thereshallbenocost-of-livingadjustment("COLA").
B. Effective the pay period commencing July 30, 2022, the City shall implement an across-the-board base salary and pay range increase for represented Unit classifications of seven and nine/tentbs percent (7.9%). See Appendix Al, Employees still on payroll as of August 18, 2022, and who worked during any part of the period March 18, 2020, to January 1, 2022, shall receive an Essential Worker Stipend of $8,250.00 in their August 18, 2022 regular paycheck as an itemized line on their pay stub.
D. Effective the first full payroll period in July 2023, the City shall implement an across-the-board base salary and pay range increase for represented Unit classifications of four percent (4o/o). See Appendix A2.
Effective the second full payroll period in July 2023, employees still on payroll and who worked during any part of theperiod March 18, 2020, to January 1, 2022, shall receive an Essential Worker Stipend of $4,000.00 in their regular paycheck as an itemized line on their pay stub.
F. Effective the first full payroll period in July 2024, the City shall implement an across-the-board base salary and pay range increase for represented Unit classifications of four percent (4%), See Appendix A3.
Effective the second full payroll period in July 2024, employees still on payroll and who worked during any part ofthe period March 18, 2020, to January 1, 2022, shall receive an Essential Worker Stipend of $2,000.00 in their regular paycheck as an itemized line on their pay stub.
SECTION 3. LONGEVITY PAY
A, A Police Officer shall receive Longevity Pay in addition to their base salary rate, per the schedule below:
At the Beginning of the:
7'h year of continuous city service
13" year of continuous city service
26'h year of continuous city semce
27'h year of continuous city service
Rate of Longevity Pay
2%
4%
7oA
17%
SGPOA MOU 2021-25 5
110
Effective the pay period starting July 30, 2022, a Police Officer shall receive Longevity Pay in addition to their base salary rate, per the schedule below:
At the Beginning of the:
7" year of continuous city semce
13th year of continuous city service
26'h year of continuous city service
27'h year of continuous city senrice
Rate of Longevity Pay
$1,968 annually, $75.69 per payroll period
$3,948 annually, $151.85 per payroll period
7%
17%
The Longevity Pay indicated above is the base rate that a Police Officer will receive based on their years of continuous service starting on their work anniversmy date beginning the year indicated. Longevity pay shall be calculated based on the employee's base pay, when expressed as a percentage. The base rates are not cumulative, and the employees shall be paid at the highest level for which they qualify.
The parties agree that Longevity Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(1) and 571.1(b)(1) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
Once a City of South Gate Police Officer has compfeted five (5) years ofcontinuous employment with the City, if they had prior full-time continuous semce as a peace officer with another law enforcement agency or agencies, that previous service time shall be counted towards the years of continuous employment required for the Police Officer to receive Longevity Pay from the City.
Example: South Gate Police Officer has completed 5 years of continuous employment in that capacity with the City and they had one (1) year of prior full- time continuous semce as a peace officer with another law enforcement agency, then their continuous years of City senrice would be deemed as having six (6) years and would qualify for the first level of Longevity Pay.
C. PERMISSIBLE UNDER CALPERS [Side Letter 9/25/07] If the ability to provide this benefit ever becomes impemiissible by CalPERS, then this benefit will be eliminated and the parties shall prospectively retum to thestatus quO ante.
SECIION4. BILINGUALPREMIUMPAY[92/93;05/08;17/21;21/25] Police Officers who are proficient in sign language, verbally proficient in Spanish, Korean, or any other language designated by the City, shall receive bilingual premium pay of one hundred twenty- five($125)permonth. Thisamountwillincreasetoonehundredninetydollars($190)permonth SGPOA MOU 2021-25 6
111
effective with the payroll period starting July 30, 2022. Proficiency shall be determined by examinations administered by the Human Resources Deparhnent.
The parties agree that Bilingual Premium Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR 571(a)(4) arid 571.1(b)(3) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
SECTION 5. OTHER PAY
A. r.o.s.'r. CERTIFICATE PAY [00/03; Resolution No. 6454, §4.10; 21/25]:
Police Officers who earn certificates from the Commission on Peace Officers Standards and Training (POST) of the Califomia Department of Justice shall receive POST pay in addition to their Unadjusted Base Salary Rate, commencing with the start of the payroll period such certificate is eamed, as follows:
POST Certificate
Intermediate
Advanced
POST Pay
5%
11%
The POST Certificate Pay indicated above is the actual percentage a Police Officer will receive for the highest POST certificate he/she possesses, The percentages are not cumulative and shall not be added together.
The parties agce that POST Certificate Pay is special compensation and shall be reported as such to CalPERS, to the extent legally pemiissible, pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) for employees who are "Classic Members" as out}ined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
B. EDUCA'nON PAY [2021/25]
Effective the first full payroll period in July 2023, Police Officers who have obtained an Associate in Arts (AA) degree or Associate in Science (AS) degree or earned passing grades of C or higher in 60 units in any field by an educational institution accredited by an agency recognized by the California State Department of Education, the U.S. Department of Education, or the Council for Higher Education Accreditation ("Accredited Educational Institution"), shall receive $175 per month as educational pay, which is in addition to any qualifying POST Certification Pay.
Effective the first full payroll period in July 2023, Police Officers who have obtained a Bachelor of Arts (BA) or Bachelor of Science (BS) degree or earned passing grades of C or higher in 120 units in any field by an educational institution accredited by an agency recognized by the Califomia State Department of SGPOA MOU 2021-25 7
14112
Education, the U.S. Department of Education, or the Council for Higher Education Accreditation ("Accredited Educational Institution"), shall receive $275 per month as educational pay, which is in addition to any qualifying POST Certification Pay but not cumulative with any AA degree or unit pay,
The parties agree that Education Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
SPECIAL ASSIGNMENT PAY
Police Officers assigned by the Chief of Police to the Special Assignment indicated below, shall receive Special Assignment Pay of five percent (5%) in addition to their Unadjusted Base Salary Rate as follows:
1, Detective
2. Motorcycle Officer
3. Field Training Officer; additionally, Officers not currently assigned as a Field Training Officer (FTO) but who have completed and passed an approved Field Training Officer course and are temporarily providing services as an FTO will receive the 5% special assignmentpay for the actual hours they are providing FTO services.
4. Traffic Officer
5. Canine Officer
6. Administrative Investigator
7. Crime Impact Team [12/14]
Special Assignments are held pursuant to the Police Department's rules and not separate job classifications in the City's Classified Service. [Resolution No. 6454, §4.9]
The parties agree that Special Assignment Pay for the above assignments is special compensation and shall be reported as such to CalPERS, to the extent legally petmissible, pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
FLSA/OVERTIME
8 15
SGPOAMOU 2021-25
113
For the purpose of the overtime provisions under the Fair Labor Standards Act (FLSA), Police Officers are assigned a 7K exemption of one hundred seventy-one (171) hours in a 28-day work period; provided, however, unit employees shall be paid one and one-half times their regular rate of pay for all time spent working outside their regularly scheduled hours,
COMPENSATORY TIME OFF [14/15; 21/251
In lieu of receiving overtime pay, employees may designate eamed overtime hours as compensatory time off. Compensatory time off shall be accrued at time and one- half (11/2) the number of overtime hours worked. Employees may accrue Compensatory Time to a maximum of four hundred eighty (480) hours.
Compensatory time off may be used in accordance with Police Department regulations and may be converted to cash payment at the discretion of the employee. After receipt of the appropriate completed and signed forms, Finance shall process Compensatory time cash payments during the next scheduled pay period to be included in the Police Officer's regular paycheck.
OVF,R"nME COURT DUTY
I. Court On Cgll
Off-duty Police Officers assigned to be "On Call" for a court appearance shall be compensated at the rate of three (3) hours at time and one-half (1'/2) the employee's Regular Rate of Pay, On call pay is for any subpoena on a daily basis, not amorning/aftemoonbasis. Iftwo subpoenas are for the same day, the officer may not receive compensation for being "On Call" on one case while appearing on another court case during the same day. [97/00; Resolution No. 6454, §6.4]
2. Court Appearance [Side Letter 2/25/20]
Police Officers shall receive time and one-half (11/2) the employee's Regular Rate of Pay for appearing in court while off duty, with a minimum of four (4) hours pay per court appearance. The four (4) hour minimum begins with the start time of the subpoena and ends when the officer is dismissed by the court, handling district attorney or attorney assigned to the case. Should the time between the start time of the subpoena and the dismissal by the court, handling district attorney or attorney assigned to the case exceed four (4) hours, the officer will be paid at time and one-half (l !/i) the employee's Regular Rate of Pay for the actual hours between the subpoena start time and the dismissal time.
DETEC"nVES ON CALL
Police Officers assigned as Detectives shall receive two (2) hours of pay at time and one half (11/2) their Regular Rate of Pay for each non-workday that they are assigned by the Police Department to be in an On Call status. [05/08] 9 16
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H. CALL BACK PAY [94/97; Resolution No. 6454, §6.5] Police Officers who are called back to work by the Police Department shall receive a minimum of three (3) hours of pay at time and one-half (1 !4) their Regular Rate of Pay. Police Officers shall receive the Call Back Pay minimum one time in a twenty-four (24) hour period regardless of the number of times they are called to return to work. A Police Officer is entitled to Call Back Pay after the end of the assigned work shift (including any overtime they may have worked), plus an additional thirty (30) minute grace period after the Officer's shift ended and after the Officer is no longer on the City's premises. Call Back time begins when the Police Officer leaves their home to report directly to work, or if not at home, at such time as they begin to respond to the Police Department's Call Back notification and ends upon the Police Officer being released from duty. The Police Officer's travel time to return to work shall not exceed thirty (30) minutes.
ACTING PAY
The City's Acting Pay Procedures are outlined in Section 6.8 of the City's Rules & Regulations for the Administration of Civil Service Procedures, Resolution No. 6377, adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on Februaiy 24, 2003, and Resolution No. 7038, adopted on January 11, 2005.
SECTION6. UNIFORMALLOWANCE[82/84;94/97;00/03;21/25]
The City shall pay to each Police Officer a uniform allowance in the amount of $1,000 per fiscal year. Effective July 1, 2022, the City shall pay and report 1/26'h of the uniform allowance each pay period, in compliance with CalPERS rules (Circular Letter: 200-050-19) whereby the aggregate amount for each pay period is reported within the earned period report (meaning paid out equally agoss all pay periods in a fiscal year).
The City will not require receipts for uniform purchases. It is however the sole responsibility of the employee to maintain and wear the proper uniform at all times.
The City shall report to the California Public Employees' Retirement System (CalPERS) the uniform allowance for each employee as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5). Notwithstanding the previous sentence, for "new members" as defined by the Public Employees' Pension Reform Act of 2013, the uniform allowance will not be reported as compensation earnable to CalPERS.
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SECTION 7. PHYSICAL FITNESS {84/86; 87/89]
Police Officers who pass the Police Department's Physical Fitness "test" in any one of the following areas: (1) cycling, (2) three-mile walk, or (3) one and one-half mile , shall receive special compensation of $600 each April and October.
The Police Department conducts fitness testing two (2) times a year, usually in April and October.
Scores are based upon the police officei.i' gender, age and physical fitness test perfomiance. Police Officers who successfully complete their assigned segment of the "Baker to Vegas Run" are deemed to have passed the test in lieu of taking the fitness test in April of that particular year.
Those Police Officers are still required to participate and achieve a qualifying score to receive the special compensation of $600 in October.
A score of "good" or better shall be deemed a passing score to entitle the recipient to receive the $600 payments described herein. Employee participation in this Physical Fitness Program is voluntary,
The parties agree that Physical Fitness Incentive Pay is special compensation and shall be reported as such to CalPERS, to the extent legally pemissible, pursuant to Title 2 CCR, Section 571(a)(1) and 571.1(b)(1) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
SECTION 8. SALARY STEP INCREASE [12/14}
If an employee does not receive written notice from the Cief of Police or designee prior to the employee's anniversary datethattheir salary step increase will be withheld, the salary step increase will automatically be made effective at the start of the pay period comrnencing after said anniversary date.
ARTICLE III
FRINGE BENEFITS
SECTION 1. MEDICAL, DENTAL AND VISION INSURANCE
A. MEDICAL INSURANCE [04/05]
The City will pay the insurance premium for the CalPERS medicaJ insurance plan and level of coverage (Employee only, Employee +l, or Employee +2 or more) the employee selects, not to exceed the CalPERS Kaiser-Southern California premium for the same level of coverage (Employee only, Employee + 1, or Employee +2 or more), If an employee selects a CalPERS medical insurance plan and level of coverage that has a higher premium than the Kaiser-Southenn California level of coverage, he/she shall pay the difference in premium. If the employee selects a CalPERS medical insurance plan and level of coverage that has a lower premium than the Kaiser-Southern California kevel of coverage, the employee shall not receive the difference in premium from the City. The medical insurance carriers, 11 18
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plan benefits, premiums, eligibility and other terms and conditions are determined by CalPERS.
B. DENTAL INSURANCF, [05/08; 14/15; 21/22]
The City will pay 100% of the cost of the City selected-dental PPO insurance plan premium for Police Officers and their eligible dependents.
MEDICAL AND DENT AL INSURAN(J OPT OUT [90/92; 92/931 Police Officers who waive coverage from the CalPERS medical insurance plans, shall receive $360.60 per month to be paid to the employee's deferred compensation plan administered by the Ciq. To be eligible to receive the above dollar amount, the employee must provide proof, as determined by the Personnel Officer, that he/she is currently enrolled in another comparable medical insurance plan and he/she shall remain enrolled in a comparable medical insurance plan in the future. Ifthe employee's non-Citymedical insurance coverageis discontinued, the employee shall immediately provide written documentation to the City's Personnel Officer. A Police Officer whose outside insurance is terminated may be eligible to enroll in CalPERS subject to then-existing rules.
The City will provide an employee who elects to waive their City dental insurance $17.95 per month as a contribution to the employee's deferred compensation plan.
VISION PLAN [14/15]
The City will pay 100% of the City-selected vision care premium for the Police Officers and their eligible dependents.
SECTION 2. LIFE INSURANCE [86/87; 97/00; 21/25]
The City shall provide $5,000 in Tenn Life Insurance and $100,000 Accidental Death and Dismemberment Insurance for all employees represented by the Association until age 65.
SECTION 3. RETIREMENT
A. Employees who are "Classic Members" as outlined below shall contribute the 9% Employee Contribution to CalPERS,
B. Employees who are "New Members" as outlined below shall contribute 50% of the applicable normal cost as member contributions to CalPERS. (G,C. Section 7522.30)
C. For all employees represented by the Association who are "Classic Members" within the meaning of the California Public Employees' Pension Reform Act of 2013, the City shall provide in its contract with CalPERS the following:
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1, 3% at 50 Retirement Formula
2. Highest Single Year
D, For all employees represented by the Association who are "New Members" within the meaning of the California Public Employees' Pension Reform Act of 2013, the City shall pmvide the following:
1. 2.7% at 57 Retirement formula (a.c. Section 7522.25)
2. Final Compensation based on the average compensation earnable for the highest consecutive 36-months period. (a.c. Section 7522.32(a)) Effective the first full pay period in JuIy 2023, all "Classic" represented unit members as defined by CalPERS shall pay an additional 1% (total 10o/o) towards the member's CalPERS contribution pursuant to California Govemment Code 20516(a).
Effective the first full pay period in July 2024, all "Classic" represented unit members as defined by CalPERS shall pay an additional 1% (for a total of l 1%) towards the member's CalPERS contribution. In addition, all "new" or "PEPRA" unit members, as defined by CalPERS, shall pay lo/o towards the employer CalPERS contribution as cost sharing to be implemented by a CalPERS contract amendment pursuant to California Govemment Code section 20516(a).
PRE-TAX BASIS
The City shall adopt a resolution pursuant to Intemal Revenue Code 414(H)(2) such that, to the extent pennitted by law, the retirement contributions herein shall be on a pre-tax basis.
RETIREE MEDICAL INSURANCE
For employees who retire from the City through CalPERS after twenty (20) years or more years as a South Gate Police Officer, and who remain so retired under CalPERS, the City shall contribute toward the retirees' CalPERS medical insurance coverage as follows: [90-92; Resolution No. 6454, §8.1] Retirees Prior to July 1, 2005 jSide Letter 9/25/07} The retiree shall receive a total monthly contribution towards health insurance premiums from the City of up to $306 for employee only coverage and up to $518 for 2-party or family coverage.
Retirees on or after July 1, 2005 but were hired prior to December 11, 2012 jSide Letter 10/1/07]
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The City will reimburse retirees, who retire from the City on or after July 1, 2005, forthe achial dollar amount CalPERS deducts from the retiree's monthly retirement checks for the CalPERS medical insurance coverage he/she selects up to the CalPERS Kaiser- Southern California 2-Party medical insurance premium amount. Commencing January 1, 2007 and each January l thereafter, the City shall increase its monthly contribution to those that retired on or afier July 1, 2005 by the actual increase to the CalPERS Kaiser- Southern California 2-Party medical insurance rate, not to exceed five percent (5%) per calendar year.
Retirees who were first hired by the City on and after December 11, 2012 l 12/14] Effective for employees first hired by the City on and after December 11, 2012, the City will reimburse such employee upon retirement for the actual dollar amount for the CalPERS medical insurance coverage they select, not to exceed the amount of the CalPERS Kaiser-Southem Califomia 2-Party medical insurance monthly premium rate in effect on the date of their retirement. The City shall not increase this monthly fixed dollar contribution beyond this amount.
I. DEFERRED COMPENSATION 457 PLAN [17/21]
Eligible Police Officers participating in the City's deferred compensation program shall receive a "dollar for dollar" match up to $1,200 per calendar year.
SECTION 4. SECTION 125 PROGRAM [90/911
The City has established an Internal Revenue Code Section 125 progratn for employees. The City will pay the fee to administer the Section 125 program up to $6 per month per employee. The Section 125 Program shall consist wholly of money employees elect to contribute pursuant to Intemal Revenue Service regulations.
SECTION 5. PHYSICAL FITNESS MEMBERSHIP [84/86]
The City will provide each Police Officer a membership at the South Gate Sports Center in the South Gate Park as follows:
1. If the Police Officer resides in the South Gate City limits, they will receive a Family membership at no cost.
2. If the Police Officer resides outside the South Gate City limits, they will receive a membership for them at no cost.
SECTION 6. EDUCATION REIMBURSEMENT
The City will budget sufficient funds each fiscal yearto meet its obligations for all City employees' education reimbursements. Police Officers, who meet the terms and conditions of the Education Reimbursement Program including, but not limited to passing their original probationary period, will be reimbursed as follows:
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1. Up to two thousand five hundred dollars ($2,500) per fiscal year for coursework satisfactorily completed at California public colleges and universities which are accredited by an agency recognized by the U.S.
Department of Education or the Council for Higher Education Accreditation. Police Officers who voluntarily tenninate service with the City within 2 years of completion of a course must re-pay the City for the unearned portion of the benefit they received on a pro-rata basis (i.e., 1/24'h for each month short of two years).
2. Up to three thousand dollars ($3,000) per fiscal year for coursework at private colleges and universities which are accredited by an agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation. Police Officers who voluntarily terminate service with the City within 2 years of completion of a course must re-pay the City for the unearned portion ofthe benefit they received on apro-rata basis (i,e., 1/24'h for each month short of two years).
ARTICLE IV
LEAVE POLICIES
SECTION 1. HOLmAYS i94/97; 21/25]
A City designated holiday consists of ten (10) hours, The City will grant one hundred thirty hours (130) of Holiday Leave per year. The following thirteen (13) holidays are recognized by the Paities:
New Year's Day
Maitin Luther King's Birthday
President's Day
Cesar Chavez Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Day
Holiday Break
January 1-
Third Monday of January
Third Monday of Febniary
Last Monday in March
Last Monday of May
July 4'
First Monday of September
November l l'
Fourth Thursday of November
December 25'
Three workdays between Christmas and
New Year's
The City will review the holidays above in April of each fiscal year and determine the date each holiday will be observed for the coming fiscal year.
Employees who are scheduled to work on holidays shall take the holiday off at another date to be scheduled by the department as work schedules pemit.
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City Holiday Leave is not intended to be carried over from one fiscal year to a succeeding fiscal year, except for employees who, at the end ofthe fiscal year, are out on paid Administrative Leave or an Industrial Injury Leave (Workers' Comp), In those situations, the employee can caz over the unused Holiday Leave hours for a period of up to 60 calendar days after they retum to work.
Othese, any Holiday Leave remaining from the previous fiscal year shall reduce the amount granted for the ensuing fiscal year in an equal amount.
An employee shall not receive compensation for holidays that occur after their separation from City employment,
SECTION 2. VACATION LEAVE
A. VACATION LEAVF, ACCRUAL [84/86; 97/00]
Employees shall accnue vacation leave each bi-weekly pay period. Vacation leave accmal shall be pro-rated for a partial pay period of City employment.
Begining of Through end of
Date of Hire 4'h year
5th gth year
Ith 14th year
15th Igth year
20fh 26'h year
27' and thereafter
The City will count prior full-time law enforcement service as a police officer with another agency towards vacation leave accrual once the employee has been employed by the City for five (5) years. [05/08]
Lateral Police Officers, upon successful completion of the twelve (12) month probationary period, shall be given credit for up to 200 hours of accmed vacation leave they have eamed from another p.o.s.'r. recogiized Califomia law enforcement agency. [Resolution No. 7038]
B. VACA'nON LEAVE CASH OUT
Police Officers may request to cash out accrued, unused vacation leave at the employee's Regular Rate of Pay, not to exceed 100 hours in any fiscal year.
Beginning in December 2022 for vacation leave to be cashed-out in FY 2023, City shall supply an irrevocable cash out request fomi to be submitted no later than December 15th for the cash out for the following calendar year. Employees may cash out up to between 0%-50% of their annual accrual in July and the balance in December but only to the extent the employee has accrued, unused vacation leave sufficient to cover the leave cash out request. If the employee's vacation leave balanceis less than the amount previously designated, the employee's cash-out will 16 23
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be limited to the amount accrued, unused vacation leave at the time of the designated cash out but must meet the designated cash out by year end. Employees who fail to submit a vacation leave cash out request by December 15th will be precluded from cashing out vacation leave in subsequent calendar year.
For Lateral Police Officers, in accordance with Resolution No. 7038, the number of hours of vacation leave, up to the maximum number of 200 hours, that were credited to the Lateral Police Officer upon successful completion of the twelve (12) month probationary period can only be cashed out after five years of senrice with die South Gate Police Department and is subject to the MOU between the SGPOA and the City in effect at the time the cash out request is made.
VACATION LEAVE ACCRUAL LIMIT [05/08]
A Police Officer's unused vacation leave shall not exceed a maximum of four hundred (400) hours at any time.
If Police Officer's accrued unused vacation leave reaches the maximum of four hundred (400) hours, he/she shall cease to accnie vacation leave until such time as the Police Officer's accnied unused vacation leave is reduced below four hundred (400) hours.
SECTION 3. SICK LEAVE
SICK LEAVE ACCRUAL [03/04]
Employees shall accrue six (6) hours of sick leave per bi-weekly pay period (total one hundred fifty-six (156) hours per year), Sick leave accnual shall be pro-rated for a partial pay period of City employment. Lateral Police Officers, upon successful completion of the twelve (12) month probationary period, shall be given credit for up to 400 hours of accrued sick leave they eanned from another P.O.S.T. recognized Califomia law enforcement agency. [Resolution No. 7038] SICK LEAVE ACCRUAL LIMIT [03/04]
There shall be no limit on the number of unused sick leave hours a Police Officer may acme at any time.
C. SICK LEAVE CONVERSION [05/08; 21/25J
The City shall permit Police Officers who are in the final 3 years of an eligible employee's employment before attaining theNormal Retirement Age as defined by IRS regulations and have 20 or more years with the City to convert accrued unused sick leave prior to retirement for the purpose of maximizing the employee's "Catch Up" contributions to Deferred Compensation, as permitted by applicable provisions of the Internal Revenue Code.
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The Conversion of accrued unused sick leave hereunder shall be at the employee's Regular Rate of Pay per Article I, Section 8(a). [Side Letter 9/25/07.] This sick leave conversion to deferred compensation is limited to a maximum of 1200 hundred hours for both conversion to deferred compensation and for cash out upon separation. Any remaining sick leave balance above the combined 1200 hour cap can still be converted to retirement semce credit pursuant to Government Code Section 20965 to the extent the City maintains that CalPERS contract benefit.
Employees hired into the bargaining unit after July 30, 2022, shall not be entitled to convert sick leave to deferred compensation or cash out but may still convert unused sick leave to service credit pursuant to Government Code Section 20965 to the extent the City maintains that CalPERS contract benefit. Recruits in the Academy are not deemed employees for this purpose. Any represented employee that dies prior to retirement shall have their sick leave paid to their beneficiary if the employee has 20 or more years of service at the time of death or if the death was work related.
D. SICK LEAVE CASH OUT UPON SEPARATION [05/08}
Police Officers hired prior to July 1, 1993, shall be pemiitted to cash out an unlimited number of accrued unused sick leave hours.
Police Officers ired on or after July 1, 1993, but prior to August 1, 2022, shall be permitted to cash out a lifetime maximum oftwelvehundred (1200) accnued unused sick leave hours. Cash out of accrued unused sick Leave hours shall be at the employee's Regular Rate of Pay, per Article I, Section 8(a). [Side Letter 9/25/07] This sick leave cash out upon separation is limited to a maximum of 1200 hundred hours for both cash out upon separation and conversion to deferred compensation.
Any remaining sick leave hours balance above the combined 1200 hour cap can still be converted to retirement credit to the extent the City maintains that CalPERS contract benefit. Employees hired into the bargaining unit after July 30, 2022, shall not be entitled to convert sick leave to deferred compensation or cash out. Recruits in the Academy are not deemed employees for this purpose.
In addition to the above eligibility requirements, payment to Police Officers for accnued unused sick leave shall be according to the following:
1. 15 19 years of City employment
50% of eligible accnued unused sick leave.
2, 20 years or more of City employment
100% of eligible accrued unused sick leave.
SF,CTION 4. BEREAVEMENT LEAVE
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IMMEDIATE FAMILY
The tem "immediate family" is defined as the spouse, domestic partner, children, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister- in-law, stepchildren, step parents, foster children, foster parents, grandparents, or grandcildren of the employee, or other person, as approved by the City Manager or their designee.
1. WITHIN THE ST ATE
Upon the death of an immediate family member whose memorialfbunal services occur within California, the employee shall receive thirty (30) hours of bereavement leave, not chargeable to any other leave and an additional ten (10) hours of any other leave or ofunpaid leave for atotal offorty (40) hours. Employees whose bereavement requires travel within California may take an additional thirty (30) hours of sick leave.
2. OUT OF ST ATE
Upon the death of an immediate family member whose memorial/bunal services occur outside California,, the employee shall receive forty (40) hours of bereavement leave, not chargeable to any other Ieave, when employee travels out of state. Employees whose bereavement requires travel out of state may take an additional thirty (30) hours of sick leave.
3. OTHER TERMS AND CONDITIONS OF USE
Bereavement leave must be completed within bee (3) months of the family member's death and may be inteimittent leave and is not required to be used in consecutive amounts. Employees are required to provide documentation of the fmnily member's death within thirty (30) days of the first day of the leave. "Documentation" includes, but is not limited to, a death certificate, a published obituary, or written verification of death, burial, or memorial senices from a mortuary, funeral home, burial society, crematorium, religious institution, or governmental agency, The City shall maintain the confidentiality of any employee requesting leave under this section, Any documentation provided to the City regarding this leave shall be maintained as confidential and shall not be disclosed except to internal personnel or counsel, as necessary, or as required by law.
SECTION 5, FAMILY AND MEDICAL LEAVE ACT (FMLA)
Pursuantto State & Federal law, the Citywill provide family and medical care leave to eligible employees. The following provisions set forth employees' rights and obligations with respect to FMLA/CFRA-covered leave. Rights and obligations which are not specifically set forth below are set in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 (FMLA), and the regulations of the California Fair Employment and Housing 19 26
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Commission implementing the California Family Rights Act (CFRA). Unless othewise provided by this section, "Leave" under this provision shall mean leave pursuant to the FMLA and CFRA.
A. Amount of Leave: Eligible employees are entitled to a total of 480 hours of leave during any 12-month period. An employee's entitlement to leave for the birth or placement of a child for adoption or foster care expires 12 months after the birth or placement.
B. The 12-month period for calculating leave entitlement will be a "rolling period" measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever an employee requests leave, the City will look back over the previous 12-month period to detennine how much leave has been used in determining how much leave a member is entitled to.
SECTION 6. UNPAm LEAYES OF ABSENCE
A leave of absence wathout pay which is not covam by state or federal law may be gted only in those cases where an employee's record of semce makes it desirable for the City to recognize such semce, even at the cost of some inconvenience to the City. The factors wmch will be considem in evaluatingrequests forunpaid leaves ofabsence include, but arenot limitedto, whetherthe employeehas aced paid leaves, and prior discipline and counseling received by the employee.
The employee shall submit a written request for an unpaid leave of absence to the Police Chief In the exercise of his disqetion, the Police CMef shal? approve or deny an application, and shall notify the employee in writing.
A leaveofabsencewithoutpayuptoninety (90) calendardays in any onecalendaryearmaybe gted by the Police Chief and the Personnel Officer. A leave of absence without pay in excess of ninety (90) calendar days must be appmved by the Personnel Officer.
Leaves of absence without pay, other than for illness or injury, may not exceed one hundred eighty (180) calendar days duig any three (3) calendar year period. The Police Chief and the Personnel Officermay gt anunpaidmedical leave ofabsence foramaximumperiodofone(l)yearforabona fideillnessorinjury. Beforebeinggrantedanunpaidleaveofabsenceduetoillnessorinjury,anemployee mustutilize all sick leave; andmay, but s not berequired to, use vacation leave.
In the event that an employee has no eligible leave to cover an absence from work, authorized or nnanthnriml, the Police Chief and the Pemnnel Offioer may appmve the short temi leave with due consideration of the employee's work record.
In the event anunpaid leave of absence does not resultin a breakin semce, the employee's Annivetsmy Dateforpuiposes ofsalary step in(TeElSes shall be delayed fortheperiodofabsence; and dtuing the period of absence the employee shall not ae other benefits, such as, but not limited to seniority, vacation leave, holiday leave, m'id sick leave.
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SECTION 7. JOB RELATED INJURY OR ILLNESS
Employees in the unit we eligible to receive continuation of salary and benefits in accordance with Labor Code section 4850.
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ARTICLE V
GRIEV ANCE PROCEDURES
The City's Grievarice Procedures are outlined in Section 12 of the City's Rules & Regulations for the Administration of Civil Service Procedures, Resolution No. 6371 adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on February 24, 2003, and Resolution No. 7038, adopted on January 11, 2005.
The parties agree to retain the services of an Administrative Law Judge (ALJ) bough the Office of Administrative Hearings (OAH) to conduct Step 4 Grievance review and provide a written decision in place of the City's Civil Semce Commission, with all other aspects of the grievance hearing remaining the same. The City and the Association shall share the costs of using the ALJ and OAH equally, with each side paying their share as and when required by the neutral, third- party or the OAH. If either party wishes to have a court reporter document the proceedings, then that party shall bear the cost of such court reporter. In the event that both parties wish to have a court reporter document the proceedings, then the parties shall split the cost of such courtreporter.
Absent altemative agreement between the parties, each party shall bear the costs of any transcript(s), if requested.
ARTICLE VI
DISCIPLINARY PROCEDURES
The City's Disciplinary Procedures are outlined in Section 11 of the City's Rules & Regulations for the Administration of Civil Service Procedures, Resolution No. 6377, adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on February 24, 2003, and Resolution No. 7038, adopted on Januaryll, 2005.
The parties agree to retain the services of an Administrative Law Judge (ALJ) through the Office of Administrative Heatings (OAH) to conduct the disciplinary action appeal and provide a written decision in place of the City's Civil Semce Cormnission, with all other aspects of the disciplinary hearing remaining the same. The City shall bear the costs of contracting with OAH and using the ALJ. City shall also bear the cost of any court reporter, transcripts or similar recording. No employee shall ever be required to pay any cost of a disciplinary appeal except for their own representation and/or legal counsel.
ARTICLE VII
LAYOFF PROCEDURES
SECTION 1. LAYOFF PROCEDURES
1.1 Layoff
The City Council or City Managermay separate any employee or class ofpositions withoutprejudice, because of financial or economic condition of the City, reduction 22 29
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of work, or abandonment of activities. If the reduction in force is necessary for economic reasons, as a general law city, the City shall obsewe the seniority mle per Govemment Code Section 45100 in putting the reduction into effect. The City shall give employees covered by this MOU not less than fifteen (15) calendar days advance notice of lay-off and thereason therefore, However, no fiull-time employee shall be separated from a department while regular part-time or hourly employees are serving in the same positions in the department.
1.2 Bumping Rights
The employee laid-off shall be entitled to bump to the position in a class in which he/she currently or formerly held a permanent appointment and in which there is an employee with less seniority in the class, ifphysicaIly and mentally able to perform the duties of the former class. After the City has notified the affected employee and also the position available to the employee, if any, to bump, he/she must notify the Personnel Officer of their intent to exercise the bumping rights within fourteen (14) calendar days of the position and classification in the City which they intend to bump, or the bumping rights shall be barred and waived to the employee. The employee with the least seniority in the class shall be bumped by the person who is laid off. The employee bumped shall be considered as laid-off for the same reason as the person who bumped him/her and shall in the same manner be eligible to bump to a position in a class within the City in which he/she formally had a pemanent position.
1.3 Appointment of Laid-Off Employees to Lower Class The City Manager may approve the appointment of an employee who is to be laid-off to an existing vacancy in a lower class for which he/she is qualified without requiring an examination, provided the appropriate appointing authority so appoints,
1,4 Applicabfflty
These provisions shall apply to all classified positions but shall not apply to unclassified, probationary, hourly, and temporary positions.
1.5 Lay-off List
The lay-off list shall consist of those employees laid-offin the classification ranked in order of seniority. If there is a classification of a lower rank in the same classification series as the position from which the employee was laid- off, that employee's name shall be placed on the lay-off list for each such lower ranked classification.
A laid-off employee shall retain re-employment rights to the classification from which they were laid-off irrespective of their acceptance of reemployment at a lesser rank.
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1.6 No Probation and Evaluation of Bumped Employee Employees who bump or are bumped shall not be required to serve a probationary period and shall be evaluated using the same criteria and process as other fully vested and tenured employees.
The City's labor relations representatives and the Association's representatives have met and conferred in good faith on wages, hours and other tetms and conditions of employment for the unit members represented by the Association and have reached agreements wich are set forth in this MOU. This MOU, when executed by the City labor relations representatives and the Association representatives, constitutes a joint recommendation therefrom, after ratification of the Association membership, to be submitted to the City Council for its detennination and approval by resolution, as the City Council may deem fit and proper. This MOU is of no force or effect unless or until approved and adopted by a resolution of the City Council. [Signatures on Next Page]
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Memorandum of Understanding between the City of South Gate and the South Gate Police Officers' Association
-Signature page-
The City and the Association acknowledge that tliis Agreement is entered into as of the 12'h day of Marcli, 2024, and is subject to it being executed by authorized representatives.
CITY OF SOUTH GATE: SOUTH GATE
POLICE OFmCERS' ASSOCIATION:
Gil Hurtado, Mayor
B7:
Aloysi* 'Peterson, President
Date: Date: o2 }7,1 8Q'z-1
Brian Padilla. lsi Vice-President
ATTEST:
Date:
Yodit Glaze, City Clerk
(SEAL)
APPRO!ED TO FORNI:
l F. Salinas, City Attorney
SGPOA MOU 2021-25
32130
MOU APPENDIX A
mGES, STEPS, AND JOB TITLES
Pay Plan Category I - Police Officers' Aqqnr"iqtion Salary tables with effective dates attached as follows:
Appendix Al - effective pay period starting July 30, 2022 Appendix A2 - effective July , 2023
Appendix A2 - effective July , 2024
SGPOAMOU 2021-25 26
33131
CITYMANAGER'S OFFJCE
Item No. 9
MAR 0 6 2024
q;ttopw, Ciffl of South Gate
CITY COUNCIL
AG-ENJDA aaaf[LL
Department Director:
For the Regular Meeting of: March 12, 2024
a DepirtCmlPenMt:anPaugbe:iJ Worksd
o Cervarxtes Rob Houston
SUBJECT: AMENDMENT N0. 5 TO CONTRACT N0. 2316, MEMORANDUM OF
UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY FOR THE FIRESTONE BOULEVARD SOUTHBOUND ON RAMP MODIFICATION PROJECT, CITY PROJECT N0. 354-ST PURPOSE: Approving Amendment No. 5 to Contract No. 2316, Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority ("Metro") to de-obligate the Metro Proposition C fund balance of $439,000 from the Firestone Boulevard Southbound On Ramp Modification, Metro Project ID No. 6347, City Project No. 354-ST ("Project").
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 5 to Contract No. 2316, Memorandum of Understanding ("MOU") with the Los Angeles County Metropolitan Transportation Authority for the Firestone Boulevard Southbound On Ramp Modification, Metro Project ID No. 6347, City Project No. 354-ST, de-obligating the Metro Proposition C Fund balance of $439,000 from the Project; and
b. Authorizing the Mayor to execute Amendment No. 5 in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. Metro awarded $1,783,000 to the Project in Proposition C Funds from the Metro Call for Project Grant Program, of which the City has expended $1,344,000. Amendment No. 5 to Contract No. 2316, de-obligates the $439,000 fund balance from the Project. This is necessary for the City to qualify to utilize an additional $1.4 million in Metro Measure R Funds awarded to the Project.
ANALYSIS: The Project is in the design phase. As part of a strategy to increase funding for the Project by $1.4 million in Metro Measure R Funds, staff is recommending that the City Council approve the de-obligation of $439,000 in Proposition C funds. This is necessary because Metro Measure R Funds cannot be used in conjunction with Metro Proposition C 25% funds.
On September 28, 2023, the Metro Board approved Amendment No. 5 to de-obligate the $439,000 fund balance. The City Council may now approve Amendment No. 5 as the next step 132
towards completing the de-obligation process.
BACKGROUND: The Project is a part of the Capital Improvement Program. This is the second phase of the interchange project to reduce congestion on Firestone Boulevard at the I-710 Freeway by adding a fourth eastbound travel lane and realigning the southbound onramp.
Construction of Phase I has been completed. Construction of Phase II is under design which is scheduled for completion in Spring of 2024. The Project is planned for construction in 2025 and expected to be completed in 16 months.
On July 29, 1999, Metro approved $1,783,000 in Proposition C grant funding for the Project.
The City spent $1,344,000 to partially :tund construction of Phase I of the Project which included widening the Firestone Boulevard bridge over the Los Angeles River, leaving a fund balance of $439,000 in Call for Project grant funds. Staff is recornrnending that these funds be de-obligated in order to qualify to utilize $1.4 million in Measure R Funds also awarded to the Project.
On October 10, 2007, the City entered into an MOU with Metro for the I-710 Firestone Boulevard Interchange Phase IV. Since then, four amendments have been processed which were necessary to continue with the implementation of the Firestone Boulevard Bridge Widening Over Los Angeles River, Phase IV, and to extend the grant funds lapsing date. Amendment No. 5 is needed to de-obligate funds from the Project.
ATT ACHMENTS: A. Proposed Amendment No. 5
B. Amendment No. 4
C. Amendment No. 3
D. Amendment No. 2
E. Amendment No. 1
F. Contract No. 2316: Memorandum of Understanding
ES:lc
133
Attachment A
FTIP #: LA996347 Project#: CFP6347
Amendment No. 5
MOU.POOO6347
AMENDMENT No. 5
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF SOUTH GATE AND THE LOS ANGELES COUNTY
METROPOLITANTRANSPORTATION AUTHORITY
This Amendment No. 5 to the Memorandum of Understanding (this "Amendment"), is dated as of Octolier 17, 2023 lry and between the City of South Gate ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECIT ALS:
A. GRANTEE and LACMTA entered into that certain Memorandum of Understanding No. MOU.P0006341 dated July 31, 2006, which was amended on July 29, 2009, August 31, 2012, July 20, 2015, and December 1, 2017 (as amended, the "Existing MOU), which Existing MOU provides for the I-710/Firestone Blvd. Interchange Reconstruction Phase IV (the "Project"); and
B. WHEREAS, the LACMTA Board on July 29, 1999 approved $1,783,000 of Proposition C Funds to the Project; and
C. WHEREAS, the LACMTA Board on July 27, 2017, approved reprogramming of $1,677,000 from the $1,783,000 total Project Funds from FY 2005-06 to FY 2017-18, FY 2018- 19, FY 2019-20 and FY 2021-21; and
D. WHEREAS, the LACMTA Board on Septemlrer 28, 2023, approved the de-obligation of $439,000 from the LACMTA Board approved amount of $1,783,000 in Project Funds based on a request by the GRANTEE for a new total of $1,344,000; and E. WHEREAS, the Funds are currently programmed for the Project as follows: $106,000 in Prop C Funds in FY 2005-06, $954,000 in Prop C Funds in FY 2017-18, $80,000 in Prop C Funds in FY 2018-19, $204,000 in Prop C Funds in FY 2019-20, and F. GRANTEE and LACMTA desire to amend the Existing MOU as provided herein.
Rev: 10.26.2022 1 Proposition C Funding Agreement Amendment Highways - General
J134
FTIP #: IA996347 Project#: CFP6347
Amendment No. 5
MOU.POOO6347
AGREEMENT:
NOW, THEREFORE, for good and valualrle consideration, the receipt and adequacy of which are herelry acknowledged, the parties herelry agree as follows:
1. Part I, Paragraph 2.2 of the Existing MOU is herelry amended 'by deleting it in its entirety and replacing it with the following: "To the extent the Funds are available, LACMTA shall make to GRANTEE a grant of the Proposition C funds in the amount of $1,344,000 (the "Funds") for the Project. JACMTA Board of Directors actions on July 29, 1999, granted the Funds to GRANTEE for the Project. LACMTA Board of Directors' action of July 27, 2017, approved the reprogramming of $1,677,000 of Funds from the $1,738,000 in Project Funds from FY 2005-06 to FY 2017-18, FY 2018-91, FY 2019-20 and FY 2020-21. LACMTA Board of Directors actions on September 28, 2023 granted the de-obligation of $439,000 from the Project. The Funds are currently programmed in Fiscal Years: $106,000 in FY 2005-06, $954,000 in FY 2017-18, $80,000 in FY 2018-19, $204,000 in FY 2019-20; and"
2. Attachment A-1 of the Existing FA is hereby replaced by Attachment A-2, attached.
3. Except as expressly amended hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing MOU that are not expressly amended by this Amendment shall remain unchanged.
Rev: 10.26.2022 2 Proposition C Funding Agreement Amendment Highways - General
4135
FTIP #: LA996347 Project#: CFP6347
Amendment No. 5
MOU.POOO6347
IN WITNESS WHEREOF, the parties have caused this Amendment No.5 to the FA to lye executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORI'IY By:
Stephanie N. Wiggins
Chief Executive Officer
Date:
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By:
Deputy
Date:
GRANTEE:
CITY OF SOUTH GATE
By: Date:
Gil Hurtado
City Mayor
APPROVED AS TO FORM
Raul Salinas
City Attorney
Date:
ATTEST:
By: Date:
Yodit Glaze
City Clerk
Rev.: 03.08.2023 3 Prop C Funding Agreement Amendment Highways - General
136
ATTACHMENT A-2.PROJECTFUNDING
CFP#:6347
FT}P#: 1A996347
I
PROGRAMMED FUNDS PRJOR YEARS FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 IQ
TOTAL
BUD(JT % Or I
BUDC.ET
IACMTA PROC.RAMMED FUNDING:
SELE(.':
ProposikionC 5% '
Proposition C 10%
Proposrtion C 25%
I
Propos+hon C 40%
cRANTEE/SPONSOR MATCH:
G+xiilee Funtliiig Coniniilnienl itpeciry 7pe)
IWnte specific type of lunding match}
SELECTI I
Demo - TEA 21
City General Frind
I-{ El RRL
Other
ToTAL PROC.RAMMED FUNDING
I
I
1,
I
I I
I $ 'l
I I
I $ I
I I
$ 106,000 $ 954,000 S go,ooo $ 204,000 I, $ 1,344.000 11.O%I I
I
I
I $ II 'l
I I I
IACMTA SUBI OTAL 11I 1,344,000 11.O%I
I I I
I II
I
I
1,
I II
$ S,;!14,000 I $ 5,214,000 I 42.8%l
$ 60,000 $ 1.383,000 $ 58,500 II $ t,soz,soo 12.3%'i
$ 47,000 $ 4.088,000 I $ 4,135,000 33.9%1
I $ I
I I
I
I I
(,RANTEE / PROJECT SPONSO i MATCH SUETOTAL
I
i$ 10,850,500 89.0%
$ 153,000 $ 10,316,000$ 1,463,0001 $ 262,500 $ $
€
100.O%
Rev 11114
MOU.POOO63 47
PROJECI' TffLEi I-710/Fine Bkd Intadiuige Recongtniction Phage rV GRANffi/ PROJECT SPONSOR: CrIY OF SOUTH GATE
($ in Actud Da&ra)
LACMTA Progri.mmed Fundin( and Sponsors Jakch Only) FA Prop C At+acliment A-2 Proect Fuiids
137
Attachment B
FTIP#: LA996347 CFP#6347
A!ttENDVENT N0.4
MOU.POOO6347
Contract No. 2316
AMENDMENT N0. 4
MEMORANDUM OF UNDERST ANDING
BETWEEN .,
CITY OF SOUTH G ATE
AND
THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 4 to Memorandum oF Understanding (this "Amendment"), is dated as of December 1, 2017,lry and between City of South Gate ("Grantee"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECIT ALS:
A. GRANTEE and LACMTA entered into that certain Memorandum of Understanding No. MOU.POOO6347, dated July 31, 2006, which was amended on §ily 29, 2009, Arigust 31, 2012 and Jily 20, 2015 (as amended, the "Existing MOU"), which Existing MOU provides for the [-710/Firestone Blvd. [ntercharige Reconstruction Phase IV ("the Project"); and
B. SVhereas, LAC&1TA Board on }uly 27, 2017, approved reprogramming Sl,677,000 of the Project fitnds from FY 2005-06 to FY 2017-18, FY 2018-19, FY 2019-20 and F'r' 2020-21; axid
C, Whereas, LACMTA Board on August 25, 2016, adopted the Revised Lapsirig Policy which extends the lapsing date ofa the Project to June 30, 2023; and D. GRANTEE and LACMTA desire to amend the Existirig MOU as provided herein.
Reo,': 09.26.17 1 &10U Local Amendrnerit Lapsing Date Extension 138
F'rlPft: LA996147 CFP#6347
AMENDMENT N0.4
MOU.POOO6347
AGREEMENT:
NOW, THEREFORE, fiir good and valualyle consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part I, Paragraph 2 of the Existing MOU is hereby amended by deletiiig it iii its entirety arid replacing it with the following: "2. To t}ie extent the Funds are available, LACMTA shall make to GRANTEE a oxie-tin'ie grant or funds in the amount of $1,783,000 ('t}ie Funds") for the Project. IACMTA Board of Directors' action of July 29, 1999, granted the Funds to GRANTEE for the Project. IACMTA Board of Director's action or July 27, 2017, approved reprogramming of $1,677,000 of Funds from FY 2005-06 to FY 2017-18, FY 2018-19, FY 2019-20 and FY 2020-21. Funds are prograinmed over five years, Fiscal Years (FY) 2005-06, FY 2017-18, FY 2018-19, FY 2019-20 and FY 2020-21.
2. PartlI, Paragraph 8 of the Existing MOU is herelyy amended by deleting it in its entirety and replacing it with the following:
"8. TIME[.Y USE OF FUNDS/REPROGRAMMING OF FUNDS:
8.1 GRANTEE niust demonstrate timely use of the Funds Iy>i:
(i) executing this Agreemerit wit}tin riinety (90) days of-receiving formal traristnittal of the Agreement from IACMTA, or by Decemlier 3)" of the first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) meetiiig the Projed milestones due dates as agreed ripon lry the {ACMTA and GRANTEE in the Fundii'ig Agreement; milestones indude, but are not limited to the following:
a. for project development, GRANTEE must complete phase by the end of the second fiscal year following the year the Funds were first programtned; and
b. for right-of-way, GRANTEE must follow its right-of-way acquisition policies and must show a realistic schedile for completion of acquisition required for the project agreed upon by LACMTA and GRANTEE prior to Agreement
execution; and
c. for constmction or capital purchase projects, contracts shall be awarded within nine (9) months from the date or completion of design. Proiect design (preliniitiary
engirieering) rpust begin within six (6) months from t}'ie identified milestone start date; and
submitting the Quarterly Progress/Expenditure Report; and Funds programmed for FY 2005-06 are no longer available.
Funds programmed ror FY 2017-18, FY 2018-19, FY 2019-20 and FY 2020-21 are subject to lapse on June 30, 2023.
Rev: 09.26.17 2 MOU [.ocal Amendment Lapsirig Date Extension 139
FTIP?!. 1.AQ96347 CFP#0347
AMENDMENT N0.4
MOU.POOOCi347
8.2 Quarterly Progress/Expeniture Reports vvill l'ie used to evaluate compliance with the Project milestone due dates as identified iri the MOU. If the Project does not meet t}ie milestone due dates as agreed upon in the MOU, IACMTA wffl isste a notice of riori-cotnpliance to the GRANTEE, and the GRANTEE will be required to develop a written recovex'y plan illustrating in detail the GRANTEE's actions to resolve the delay and to meet the Project completion date agreed upon in the MOU (the "Recovery Plan"). If the Recovery Plan is deemed viable by LACMTA staff, and meets the Project completion date agreed upon in the MOU, LACMTA may grant an administrative schedule update as long as the Funds are expei'ided in compliance with (iv) aliove. If GRANTEE fails to submit a Recovery Plan within 30 days of the notice of non-compliance from LACMTA, or the Recovery Plan illustrates that the Project svill not meet the lapse date in the MOU, LAC!VITA may recornrnend potential deobligation of t}ie Funds as part of its annual Call ror Projects Recertification/Deobligation process. GRANTEE will ONLY be allowed to request a one-tiine lapsitig date extension of 20- months from the firial lapse date, which request is sui.:iject to LACMTA's Techi'iical Advisory Committee (TAC) consideration as part or the annual Call ror Projects Recertificahon/Deobligation process.
8.3 Recertification of Furids will be based on Project progress atid is suLijcct to meeting the Project inilestones as agreed upon ixi the MOU.
8.4 If GRANTEE does not cornplete one element or the Project, as described in the FTJP Project Sheet, due to all or a portion of the Funds lapsirig, the entire Project may )ie sdject to deobligation at LACMTA's sole discretiori. In the event that all the Funds are deobligated, t]'iis Agreement s}tall automatically terminate.
8.5 IftheGRANTEEfailstomeetanyoftliecoriditionsinparagraph8.1 above, Llie Project shall be considered lapsed arid will be submitted to the IACMTA Board f:or deobligation. Expenses that are not invoiced ivit}iin 00 days after the lapsiiig date are not eligible ror reimbursement."
3. Attachment A of the Existing MOU is hereby replaced by Attachment A-1, attached.
Rev: 09.26.17 3 MOU (ocal Amendment Lapsing Date Extension 140
FTIP#: LA996]47 CFP#G347
AMENDMENT N0.4
MOU.POO00347
4. Attachment C - Scope of Work, attached to the Existing MOU is hereby amended by deleting the Project Schechile and replacing it with the following Revised Project Schedile:
I
MOU Milestones
Original MOU
Schedule in Scope of
work
Revised project
Schedule (Firestone
Bridge)
Revised Project
Schedule (1-710
Southbound Ramp)
Start Date End Date Start
Date
End Date Start Date End Date
Environmental Clearance 4/1 /1 997 3/21 /2014 6/1 /2017 6/1 /2018 Design Bid & Award 12/1 /2007 2/7/2008 12/1/2016 6/1 /2017 Design 12/1 3/06 11/30/07 2/7/2008 9/30/2015 6/1 /2017 6/1 /2019 Right-of Way Acquisition 1/1 5/07 10/30/07 12/1/2017 6/1 /2019 Construction Bid and Award 12/10/07 3/1 5/08 10/1/2015 12/1 5/2015 6/1 /2019 9/1/2019 Construction 3/1 5/2008 5ii 0/09 2/8/2016 9/1 /201 -i 9/1/2019 9/1 /2022 Total Project Duration
(Months) 30 246 64
5. Except as expressly amended hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations or the parties under t}ie Existing MOU that are not expressly amended by this Amendment shall remain unchanged.
Rev: 09.26.17 4 MOU Local Amendment Lapsing Date Extension /O 141
F'l'lPtl: I Ag063-$7 CFl)41('i347
AMENDMENT NO.-i
MOU. POOO6347
IN WITNESS WHEREOF, t}ie parties have caused this Amendment No. 4 to Lie dily executed and delivered as of the alyove date.
LOS ANGELES COUNTY
METROPOtlTANTRANSPORTATION AUTHORITY
Chief Executive Officer
Date:
1,) :E { /i8'
APPROVED AS TO FORM:
M ARY C. WICKHAM
County Counsel
GRANTEE:
B)"k4D
;;:Davila
ATTEST:
BY: CV
Carmen Avalos
City Clerk
APPROVED AS TO FORM:
Date:
Datea tlUit
Date: \/iih"
Date:
Y>A<
Rcv' 09.26.17 MOLI Iocal Aincndment Iapsing Date Extension 142
AOIT71CHMIiNT A-I I)ROIECT FUNDINC,
CFr'#: 6347 MOU.1'WO(i347
rTIPfl: 1A996347
PROJECTIITLE: 1-710 / FiresloneUoulevardlntercliange Reconstniclion P)iage IV GRANTEE/ PROJECT SI'ONSOR: City or South Gate
($ in Acltial Dollars)
(IACMTA Progr; ntnied Funilln( anil Sponsors Malcli Only)
I PROGRAMMED FUNDS I
PRIOR Y+IARS I'Y 2017.18 FY 2018.19 FY 2019-20 FY 2020-21 rlY 2021.22 I
TOTAL
nutx,ma
%OF I
BUD(,BT
I
I.ACMTA PROGRAMMED I:UNDING:
siii.ticr"
I
Pro)iosition C 15%
I
GIIANTEE/51)ONSOII MATCH:
{<llltlct hlliJlllg (.iililllllllll0lll i{lllnl) I)pli IlVrilia !IP@(:11( I)I)@ iitriimliiiH 111.11(Ill
S[:l.ECr I
Demo - 'r'EA 21 i
Ciiy General l'iind I
ItnRRl.
Otlirr
I
I
I.
1 TOTAI. PROGRAMMED FUNDING
I I
I I
I I
! ')54,(ltlO % )11),Of)11 S %o,nnri s s.i,onn b 1.677,001) I 4.9%1 I
LACMTASUBTOT'AL ' $ 1,677,000 14.9%1
I I
I
I
I I
I I
I I
S 5,,!14,000 s s I $ 5.21-1,000 46.2%1
% (ill,IRIO % 1,1)lillliO S IOO,(Rl(l S 'i)l,'i(l(l I % IA(11,5(Xi i6.0%l % -17,000 '!i 2.5dil)DO S s 1, 'b 2.5!)0,00t) 21.0%1
II I
I
I I
GRANan!11 / PR(1011(. SPONSOR MATCH SUtlTOT AL 'l$ 9,605,500 8S.l%'i s
a
$ 4,00(i,000 I $ 860,000 $ 141,500 -l $ li282,500
lOO.O%l
aPto1erl estimato may dtltor Trom Alliiclimeiil A. biil (II!T Pan II, uecllon [i of Existing Mail Ihis tlranl does not Imply any fuluta funding commili;ienl. Ihe Cily wlll be riis1ionsible JOT any prolacl cosl overnins Ili'v If I I A MOU Prop C Att.iclinirm AI f+iolrht l'iuidq 143
Attachment C
nP#: LA996347 CFP#6347
AMENDMENT N0. 3
MOU.POOO6347
South Gate Contract 2316
AMENDMENT No. 3 TO MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF SOUTH GATE
AND
THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 3 to Memorandum of Understanding (this "Amendment"), is dated as of July 20, 2015, by and between City of South Gate ("Grantee"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECIT ALS:
A. Grantee and LACMTA entered into that certain Memorandum of Understanding No. MOU.POOO6347, dated July 31, 2006, which was amended on July 29, 2009 and August 31, 2012 (as amended, the "Existing MOU"), which Existing MOU provides for the I-710/ Firestone Blvd Interchange Reconstniction Phase IV project; and B. Whereas, LACMTA Board on June 25, 2015, desires to extend the lapsing date of Funds programmed for Fiscal Year 2005-06 to June 30, 2016,, and C. Grantee and LACMTA desire to amend the Existing MOU as provided herein.
Rev: 04.27.15 1 MOU Local Amendment Lapsing Date Extension 13144
TIP#: LA996347 CFP#6347
AMENDMENT N0. 3
MOU.POOO6347
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequag of which are hereby acknowledged, the parties hereby agree as follows:
1. Part2,Paragraph8.l(iv)oftheExistingMOUisherebyameridedby deleting it in its entirety and replacing it with the fonowing: "Funds programmed for Fiscal Year 2005-06 are subjed to lapse on June 30, 2016. Grantee shall expend these Funds by the lapsing date."
2. Part II, Paragraph 11 of Existing FA is hereby amended lry deleting it in its entirety and replacing it with the following:
"11. COMMUNICATIONS:
11.1 Grantee shall ensure that all Communicahon Materials contain recognition of IACMTA's contribution to the Project as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Project Manager. Please check with the LACMTA Projed Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time duting the course of this Agreement. Grantee shall be responsible for complying with the latest Funding Agreement Communications Materials Guidelines during the term ofthis Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
11.2 ForpurposesofthisAgreement,"CommunicationsMaterials" include, but are not limited to, press events, public and external newsletters, pted materials, advertising, we'bsites radio and public service announcements, electronic media, and constnuction site signage. A more detailed definition of "Communications Materials" is found in the Funding Agreement Communications Materials Guidelines-
11.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. These guidelines and logo files including scalable vector files will be available through the LACMTA Projed Manager.
11.4 Granteeshallensurethatanysubcontractot,including,butnotlimited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.
11.5 The IACMTA Project Manager shall be responsilile for monitomg Grantee compliance with the terms and conditions ofthis Section. Grantee failure to comply with the terms ofthis Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein."
Rev: 04.27.15 2 MOU Local Amendment Lapsing Date Extension [4145
TIP#: LA996347 CFP#6347
AMENDMENT N0. 3
MOU.POOO6347
3. Except as expressly amerided hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing MOU that are not expressly amended by this Amendment shall remain unchanged.
Rev: 04.27.15 3 MOU Local Amendment Lapsing Date Extension 146
TIP#: IA996347 CFP#6347
AMENDMENT N0. 3
MOU.POOO6347
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to be duly executed and delivered as of the above date.
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
Officer
APPROVED AS TO FORM:
MARY C. WICKHAM
Interim County Counsel
Bya
("' ")14
Date: <At/tr
CITY OUTH GATE
Jo es
Mayor, City of South Ga
APPROVED AS TO FORM:
Salinas
Attorney
Carmen Avalos
City Clerk
Rev: 04.27.15
Date: ot/as/is
Date: "l(P[t(
Date:
MOU Local Amendment Lapsing Date Extension
147
Attachment D
Contract No. 2316
TIP#: LA996347 CFP#6347
AMENDMENTNO. 2
MOU.POOO6347
AMENDMENT No. 2 TO MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF SOUTH GATE
AND
THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 2 to Memorandum of Understanding (this "Ameridment"), is dated as ofAugust 31, 2012, by and between City of South Gate ("Grantee"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA"). August
RECIT ALS:
A. Grantee and :[ACMTA entered into tbat certain Memorandum of Understanding No. MOU.POOO6347, dated July 31, 2006, which was amended on July 29, 2009 (as amended, the "Existing MOU"), whiffi Existing MOU provides for the I-710/ Firestone Blvd Interchange Phase IV project; and
B. Whereas, IACMTA Board on July 26, 2012, desires to extend the lapsing date of Funds programmed for ALL programmed Fiscal years to June 30, 2013; and C. The parties desire to delete Attachment B and all references thereto, D, Grantee and L/)iCMTA desire to amend the Existing MOU as provided herein-
Rev: 06.'i2.l2 1 MOU Local Amendment Prop C
148
TIP#: LA996347 CFP#6347
AMENDMENT N0. 2
MOU.POOO6347
AC.REEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacyofwhich are hereby acknowledged, the parties herebyagree as follows:
1. Part2,Paragraph8.l(iv)oftheExistingMOUisherebyamended'by deleting it iri its entirety and replacing it with the following: "Funds prograrnrned for FY 2005-06 are sulyject to lapse on June 30, 2013. Grantee shall expend these Funds lyy thelapsing date."
2. The parties have agreed that the financial plan is no longer required and therefore, Attachment B and all references thereto are herebydeleted. 3, Partl,Paragraph9ofExistingMOUisherebyamendedtochange LACMTA's project manager to "Lucy 01mos", mail stop "99-22-9".
4. Exceptasexpresslyamendedhereby,theExistingMOUremainsinfull forceandeffectasoriginanyexecuted. Allrightsandobligationsofthepartiesunderthe Existing MOU that are not expressly amended by this Amendment shall remain unchanged.
Rev: 06.12.12 2 MOU Local Amendment Prop C
149
TIP#: LA996347 CFP#6347
AMENDMENT N0. 2
MOU.POOO6347
IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to lre duly executed and delivered as of the alyove date.
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
D Chief Execut; Officer
Date:
APPROVED AS TO FORM:
JOHN F. KRATTLI
County Counsel
By: Date: qlqjl,r
CITY OF SOUTH GATE
W.H. (Bffl) De Witt
Mayor, City of South Gate
APPROVED AS TO FORM:
ul Salinas
Attorney
Carmen Avalos
City Clerlc
Date: 0'all"Ill>
Date:
Date:
'ffl )"71 /L-
/"f//l
Rev: 06.12.12 MOU Local Amendment Prop C
150
Attachment E
FTIP#: LA996347
COPY
Contract No. 2316
CFP# 03 47
AMENDMENT N0. 1
&IOU. POOO63 47
AMENDMENT NO. I
MEMORANDUM OF UNDERST ANDING
BETWEEN
CITY OF SOUTH GATE
AND
THE LOS ANGELES COUNTY METROPOLIT AN TRANSPORT ATION AUTHORITY Tliis Amendment No. 1 to Mei'iiorat'idum of Understanding (tliis "Amendment"), is dated as of July 29, 2009, by and lietween tl'ie City of South Gate ("Grantee"), and the Los Angeles Corinty Metropolitan Transportatiori Authority ("LACMTA").
RECIT ALS:
A. Grantee and LACMTA entered into that certain Memorandum of Understanding No. MOU.POOO6347, dated July 31, 2006, (the "Existing MOU"), which Existing MOU provides for the I710/Firestone Blvd Interchange Phase IV project; and
B, Whereas, LACMTA Board on July 23, 2009, desires to extend the lapsing date of Funds programmed for ALL programmed Fiscal Years to June 30, 2012; and C. Grantee and LACMTA desire to amend tl':ie Existing MOU as provided herein.
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. PartII, Paragraph 8.1(iv) of the Existing MOU is hereby amended liy deleting it in its entirety and replacing it with the following: "All Programmed years are subject to lapse on June 30, 2012. Grantee shall expend these Funds lyy the lapsing date."
2. Except as expressly amended hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing MOU that are not expressly amended by this Amendment shall remain unchanged. 1 MOU Amendment Lapsing Date ExtensionsRev: 04.06.09 151
F'{'IP#:LA996347 CFP#6347
AMENDMENT N0. 1
MOU,POOO6347
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be duly executed and delivered as of the above date.
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
By:
Arthur T, Leahy
Chief Executive Officer
Approved as to form:
Rolrert E. Kalunian
Acting County Counsel
By:
Depu-
Date:
Date: h-112pr:>rl
CITY OF SOUTH GATE
Henry C. Gonzalez
Mayor, City of SouUh Gate
Approved as to form:
By:
By:
iil Salinas
Carmen Avalos
City Clerlc
Date:
Date:
ill (31m7
/o z{"b7
2 MOU Amendment Lapsing Date ExtensionsRev: 04.06,09
152
Attachment F
CalirorPrti3ects-i-nobirestonesivs.bmrchangeaeconstniciimiphuerv MOU#MOU.POOO6347
CAIL FOR PROJECI'S
PROPOSmON C
MEMORANDUM OF UNDERSTANDING
(ATTRACT N0. 2316
MOU.POOO6347
T]P#: IA996347
This Memorandum or Trnr!pi-a;inrlinB ("MOU") is dated for reference purposes only July 31, 2006, and is by and between the Los Angeles County Metropolitan Transportation Authority ("METRO") and the Ci7 of South Gate ("Grantee") forthe I-710/Firestone Blvd. Inter&ange Reconshuction Phase IV proied - ME'rRO Call rot Projects ID# 6347 andTtP# IA996347 (the "Project").
WHEREAS, as part of the 1999 Call for Projects, the MfI'RO Boud of Directors, atits meeting on July 29, 1999, audiorized a grant to Grantee, subject to the terms and conditions contained in this MOU; and
NOW, THEREFORE, the parties herel*y agree as follows:
The terms and conditions of this MOU consist of the following and each is incorporated by reference hereinas iffully set forth herein:
1. PartI-SpecificTermsoftheMOU
2. PartII-GeneralTermsoftheMOU
3. A$dHgpt A - Project Fundiq
4. Att(bment B - Financial Plan
5. 4ttIaagnerli(:-ScopeofWork
6- Attachment D - Reporting and Expenditure Guidelines
7. a5chment DI - Quarterly Progress/Expenditure Report
8. Attachment E - Transportation Improvement Program (TIP) Sheet Jnthe event of a confficI the Spe Grant Conditions, ifany, shall prevail over the Specific Terms of the MOU and any attchments and the Specific Terms of the MOU shall prevailover the Gerieril Tes of'the MOU.
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Call for Pmjecbi - 1-710/Fircstone Bh'd. InterchanBe Reconsb'uction, Phase rV Memorandum or Understanding (MOU) # MOU.POOO6347 IN WITNESS WHEREOF, the parties have caused this MOU to be exeaited by their duly autho*ed representatives as ofthe dates indicated below:
METRO:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By:
R-oger Snoble
Chief Executive Officer
APPROVED AS TO FORM:
Raymond G. Fortner, Jr.
County Counsel
Bye'.
GRANTEE:
CrI'Y OF SOUTH GATE
Maria Davila
Mayor, City of South Gate
APPROVED AS TO FORM:
[646-p7
Date
5(SDIO( (i
Date
q jgb lo(o
Date
By:
By:
Raul Salinas
Attorney
Carmen Avalos
City aerk
Date
Date
Oila-s)ob
'A(,, />{.,
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CFP!l 6347 I-71(VFiresmne Bhid. kitectmnge Reaximuction, Phase IV Mum of ?Jnderstanding (MOU) # MOU.POOO6347
PART I
SPECIFIC TERMS OF THE MOU
1. TitleoftheProject(the"Project"):I-710/FirestoneB1vd.InterchangeRecorchonPhase IV.
2. To the extent the Funds are available, METRO shan make to Grantee a one-time grant of d'iefuridsintheamountoE$l,783,000(d'ie"Funds")fortheProject. METROBoardofDiredors' actioriofJuly29,1999,grantedtheFundstoGranteefortheProject. TheFiuidsareprogrammed over one year, Fiscal Year (FY) 2005-06.
3. This one time grant shan be paid on a reimbursemerit basis. Grantee must provide the appropriatesupportingdoaunentationwiththeQuarterlyProgress/ExperidihireReport. Grantee Fun% Cornmitmentmust be spent in the appropriate proy>ruon to the Funds with eadi quarter's expenditures. METRO will withhold five pezccnt (5%) of eligible expenditures per invoice as retainage pending an audit of expenditures and completion of scope ofwork.
4. The"ProjectFun%"documentsallsourcesoffundsproedfortheProjectas approved by METRO and is attached as Attachment A. The Project Funding udes the total progrmmed budget forthe Project, induding the Funi programmed by METRO and the GranteeFun%(:nmmitmr'nt(1ncalmatch). ThePro'jectFundingalsoindudesthefiscalyears inwhich all the funds for the Projedare programtned.
5. The "Financial Plan" documents the proposed cash flow for die Pzojed and is attached to this MOU as . The Finan Plan is the entire finan plan for the Project, and shows the total sources offunds programmed to the ProjecI induding Grantee Funding Commihnent as wen as the fiscal year and quarter the funds will be expended. The Financial Plan should not show the expenditure of any Funds beyond the lapse date ofthe lastyear of fun%. IfAttacbment B is inconsistent with the lapsing date, the lapsing date shall prevail and die Funds shall lapse on the lapse date regardless of what is set forth in B.
6. The"ScopeofWork"fortheProjectisattaiedtotffiMOUasAttachmentC. TheScope of Work indudes a description ofthe ProjecI a detailed desa'ption of the workto be completed byGrantee including, without}imitation, Pmject milestones cormistent with the lapsingpolicy, and a set schedule, Work s be delivered in accordance with that schedule unless otherwise agreed to by the parties in writing. If a Grantee is consistently bed schedule in meeUng milestones or in delivaing the Project, then METRO will have the optionto terminate this MOU fotde&ultasdescribedinPattII,Section9. Any%esintheSoopeofWorkmugtbemde byqmmdmpnt
7. The "Transportation improvement Prog (rlP) Sheet" is attached as Attachment E and iS zequired to ensure that the Project is prograed conectly in the most up-to-date TIP, All local transportation projects must be prograrnned into the TIP as the TIP includ!es locally funded regionally significant projects for information and air quality modeling purposes.
Grantee shan review the TIP Sheet each year and update or conect the TIP Sheet as necessary.
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CFP#6347 1-710/FirestoneBIvd.hitechangeReconstniction,PhaserV MemormdumofUndesng(MOU)#MOU.PDOO6347 If Grantee updates or corzts the TIP Sheet, Grantee shall provide sudi updates or corrections to METRO Regional Progming, Attention Herman Cheng, or his designee as soon as possible after Grantee is aware of the changes, but no later than Odober 1 of the year the diange or update is made. Should Grantee fail to meet this bte, it may affect Grantee's ability to access funding, delay the Projed and mayultimately result in the Funds being lapsed.
8. No daanges to the (i) grant amount, (ii) Project Fun%, (iii) the Scope of Work, or (iv) the lapse date ofthe Funds shall be allowed without a written amendmentto jams MOU, approved and signed by the METRO Chief Executive Officer orhis/herdesignee and Grantee.
Mocations that do not materially affect the tenns ofthis MOU, such as redistributing Funds among existing budget Une items or non-matezial schedule changes must be formally requested byGrantee and appmved lay METRO in wri%. Non-mate &anges are those dianges, wmch do not affed the grant amount, Project Funang, Financial Plan, the Scope of Work, indu% schedule, or the lapse date ofthe Funds.
9. METRO's Address:
Los %eles Coiuity MetzopolitanTransportationAuthority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Jon Grace, Project Manager mail stop 99-22-4 (213) 922-4848
10. Grantee's Address:
City of South Gate
8650 CaliforniaAve..
South Gate, CA 90280
Attention: Mohammad Mostahkami, P.E., City Engineer (323) 357-95(i7 11- MAINTENANCE OF EFFORT-MOE
On September 26, 2002, the METRO Board of Directorg required that prior to recei% Proposition C 10% or 25% grant futids through the Call for Projects, Grantee must meet a Maintenance OfEffOrt (MOE) requirement COnsistent with the State OfCalifOrnia's MOB aS determined bythe State Controller's office. With regard to enforcing the MOE, METRO wffl fonow the State of California's MOB requirement, indu%, without limitation, suspension and re-implementation.
4 15=
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CFP#6347 [-710/FirestoneB1vd.ImachangeReanstniction,PhaseN MenxdumofUndastanding(MOU)#MOU.POOO6347 PART n
GENERAL TERMS OF THE MOU
1. TERM:
1,1 ThetermofthigMOUahallcommenceonthedatethisMOUisfully executed and, shall terminateupon the occurrence of all of the following, unless terminated earlierag providedherein: (i) the agreedupon Scope ofWorkhas been completed; (ii) all METRO audit and repo% requirements have been satisfied; and (iii) the final disbuzsement of the Funds has been made to Grantee. All eligible Project expenses as defined in the Reporting and Expenditure Cruidelines (Attaait D), inairred after the MOU is executed shall be reimbursed in accorce with the terms and conditions of this MOU unless otherwise agteed to by the parties in writing.
1.2 Should METRO determine there are inma<"ipm Punrls avaflable for the Projat, MEI'RO may terminate this MOU by giving written noticeto Gmntee at Iaigt thirty (30) days in advance oftbp pffyc date of mch tention. If this MOU is tprm4nat! pnrsiypnt to tuts aiiLioui MEIROwffl not reimburse Grantee any costs iuiuiiea Jci le termtnation date, except those neasgaryto ieturn my bues modfxed bytheProject'gconstuctiontoasa&state. METRO'gshareofdieucomwfflbe comisteiit widi fhppqfahlighpd fimding percentageg outlined in the MOU. 2, INVOICE BY GRANTF.E: Unless othese stated in this MOU, the Quarterly Progress/Expenditure Report, wid'i supporting documentation ofexpenses and Project progress as desibed in Part II, Sections 5.1 ofthis MOU, and otherdocuments as required, shall satis'Fy METRO invoicing requirements.
Send invoice yith supporting doaimentahon to:
Los ATq4eln rnnnty Mpt'rnpnlitan Ymnsport3+inn Authority Accounts Payable
P. 0. Box 512296
lm Angelai, CA 90051-02%
Re: METRO Project ID# 6347 and MOU# MOU.POOO6347
Jon Grace, Project Manager mail stop 99-22-4
3, USE OF FUNDS;
3.1 GranteeshallutilizetheFundstocompletedieProjectasdescribedin the Scope of Work and inaccordance with the Reporting and Expenditure Guidelines (Attachment D) andthe mostrecentlyadopted METhO Proposition C Guidelines for the type of Proposition C fuuds granted by METRO hereunder (the "Guidelines"),
3.2 AttacbmentCshailconstihitetheagreeduponScopeofWorkbetween METROandGranteefortheProject. ThcFunds,asgrantedunderthisMOU,canonlybe used towardg the completion ofthe Scope of Work originally a&pted by the METRO Boardof Directors and detailed in Attchment C.
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CFP#6347 I-71a/FmstoneBlvd.InmchangeReconstnictim,PbaseIV MemorandumofUnderstanding(MOU)#MOU.POOO6347
3.3 Grantee shall not use the Funds to substihite for any other funds or projectsnotspecifiedinthisMOU. Further,GranteeshallnotusetheFundsforanyexpenses or activities above and beyond the appmved Scope ofWork (Attadqent C) without an amendment to the MOU approved and signed bythe METRO Chid Executive Officer or his designee.
3.4 GranteemustusetheFundsinthemostcost-effectivemanner. If Crantee intends to use a consultant or contrador to implement all or part of the Project, MFI'RO requires that sui activities be procured in accordance with Grantee's contracting procedures and consistent with State law. Grantee will also use the Funds in the most cost- effective maruier when the Funds are used to pay "in-house" staff time. This effective use of fiinds provision will be veffled by METRO through on-going Project monitomg and through any METRO interim and final audits.
3.5 IfGranteedesirestousetheFundstopurchage/leaseequipment(i.e., vehides, computers, etc.) necessaryto perform or provide the seaances disclosed in die Scope of Work, Grantee must obtain METRO's written consentpnor to purdiasing/leasing specfic equipment. Equipment purchased/leased without su& prior written consent shall be deemed anunallowableexpenditureoftheFunds. Ifafacility,equipment(suchascomputerhardware or software), vehide or property, pur&ased orleasedusing the Funds, ceases to be used forthe properuse as originally stated inthe Scope of Work, or the Projed is discontinued, any Funds expended for that purpose must be returned to METRO as follows: Granteewill be required to repay the Funds in pmportion to the useful life remaining in accotdancewith the Guide]ines and in an equal proportion of the gt to Grantee Funding Commitment ratio.
4. DISBURSEMENT OF FUNDS: Disbursements shall be based on a reimbursement basisinaccordatxcewiththeQuarterlyProgress/ExpendihireReport. METROpreferstomake disbursementgelectronically, AtthewrittenrequestofGrantee,disbursementsviaAutomated aearing House (ACH) will be made atno cost to Grantee. Grantee must provide detafled supporting documentation with its Quarterly Progress/Expenditure Report. Grantee Funding Commihnent must be spent in direct proportion to the Funds widi each quarter's payment.
5. RnPORi'ulGA?a)AUDn['REQtnREMENTS/PAYMENTADJUSNTS.
5.1 GranteesMlsubmittheQuarterlyProgress/HxpenditureReportwit 60 days aftet the close of each quarter onthe lastdayofthe months November, February, May and August Should Grantee fail to submit such reports within 10 days ofthe due date and/or submit incomplete reports, METRO will not reimlxirse Grantee until the completed required reports are received, reviewed, approved. The Quarterly Progress/Expenditure Report shall include all appropite documentation (such as contrador invoices, timesheets, receipts, etc.)- All supporting documents must include a dear jugtification and explanation of dieir relevance totheProject. Ifnoactivityhasoccurredduaparticularquarter,Granteewillstillbe required to submt the Quarterly Progress/Expenditure Reportindicating no dollars were apendedthatquarter. Ifarequestforreimbursementexceeds$500,000inasitiglemonth, then Crantee can submit such an inyoice once per mondi with supporting documentation, Boilerplate.rev.date. 12.7.05 6
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CFP#6347 1-71a/FirestoneBlvd.InhachangeReconstniction,PhaserV MernorandumofUtxlerstandiiig(MOU)#MOU.POOO6347
5.2 METRO,and/oritsdesignee,shallhavetherighttocoiuctauditsofthe Project, as deemed appropite, such as finari and compliance audits; inte audits; pte- award audits and performance audits. MFT'RO will commence a final audit within six months of receipt of acceptble final invoice, provided, however, the Project must be ready far ' audit (meaning all costs and charges have been paid by Grantee and invoiced to METRO, and such costs, ges and invoices are properly doaimentedand summaied in the accoun% records to enable an audit without further explanation or surnmarization).
Grantee agrees to establish andmaintain pmper accounting procedures andcash management records and documents in accordance with GenerallyAcceptedAccounting Pm6ples (GAAP).
Grantee shall reimburse METRO for anyexpenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions as defined by this MOU and the Guideffies. When applicable, METRO sball coruider the Federal Acquisition Regulations (FAR)todeterminewhethercostsindareallowable. Thefin%oftheMETROaudit arefinal. WhenMETROauditfin%requireGranteetorehirnmoniestoMETRO,Grantee agrees to retumthe monies within thirty (30) days after the final audit is sentto Grantee.
5.3 Grantee's records shan include, without limitation, accounting recoras, written policies andprocedures, contract files, original estimates, corregpondence, change order f'iles (including documentation cove negotiated settlements), invoices, and any other supporting evidence deemed necessaryby METRO tO substantiate diarges related to the Project (all collectively referffl to as "records") shall be open to inspection and subject to audit and reproduction by METRO auditors or authorized representatives to the extent deemed necessary by METRO to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, d'iose records deemed necesgary by MBThO tO evaluate and verify direct and indirect costs, (including ovethead allocations)astheymayapplytocostsassociatedwiththeProject Theserecordsmustlie retained by Grantee for three years following final payment under this Agreement
5.4 Grantee shan cause all contractors to comply with the requirements of Part II, Section 5, paragraphs 5.2 and 5.3 aliove. Gyantee shall cause all contrictors to cooperate fully in furnis% or in making available to METRO records which shall indude, without limitation, accounting records', written policies and procedures, contract files, original estimates, correspondence, dmnge order ffles (including documentatioxi cove negotiated settlements), invoices, and any other supporting evidence deemed necessary by METRO auditors or authorized representatives related to the Project.
5.5 METRO or any of its duly authorized representatives, upon reasonable written notice shall be afforded access to all of the records of Gtantee and its contractors related to the Projed, and shall be allowed to intenriew any employee of Grantee and its conttactors through final payment to the extent reasonably practicable.
5.6 METROoranyofitsdulyauthonzedrepresentahves,uponreasonable written notice, shan have access to the offices of Grantee and its contractors, shall have access to all necessary records, inclu% reproduction, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditi(iris of this MOU.
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CFP#6347 Io710/PirestoneB)vd.lntachangeRcconstnictim,P%aseTV MemorandumofUnderstanding(MOUl#MOU.P0006347
5.7 InadditiontoMBTRO'sotherremediesasprovidedinthisMOU, METRO shall withhold the Funds andlor recommend notto award fixture Can for Projects grants to Grantee ifaathe METRO audithas determined that Grantee &iled to complywith the Scope ofWork (such as misusing Funds or failure to return Funds owed to METRO in accordance with METRO audtf fin%s) and/or is severelyout of compliaricewith other terms andconditions as defined by this MOU and the Guidelines, induding the access to records provisions of Part II, Section 5.
6. ONE TIME GRANT: This is a one time only gt subject to the terms and conditions agreedtohereinandintheGuiddines. Thisgrantdoesnotimplynorobligateanyfuture fun% commitment on the part of METRO.
7. SOQCES AND D[SPOSmON OF FUNDS:
7.1 The obligation for !+[E'nlO to grant the Funds for the Pmject is gubject to gufficient Funds being made available for the Projat bythe MLmtO Board of Directors. IfsudiFun&arenotmadeavaflablefortheProject,tMOUghallbevoid and have nO further f"orce and effecI and MffRO ghau have nO Obligation to provide die Fundsi for the Project, uiess otherwise agreed to in writing by METhO.
7.2 GranteeshallfullyfiindaridcontributedieGranteeFunding Commitment, as identified in die Project Funang (AttachmerxtA), towards the cost ofthe Project IftheFundsidentifiedinA$&mentAareinsufflcienttocompletetheProject, Grantee agrees to secure and provide such additio non-METRO programmed fiuids necessary to complete the Project.
7.3 GranteeshallberesponsibleforanyandallcostovefortheProject.
7.4 Grantee shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 0rb MOU SubjeCt tO the tenns and conditions containedherein and in theGuidelines, AnyFnn%nrl!hyGranteepriortotheexecutionoftbjsMOU(prior rrpdihvl fiiwurd k Grantee Fun% Commitmait t, withoutthe par written ainsentofMETRO. GranteeFundingCommihnentdoILtqrlsarlprin'rtntheyearthe Funds a'e awarded shall be mxnt sit (-mntptayq own ffik
7.5 If Grantee receives outside funding for the Project in addition to the Funds identified in the Project Funding at the time this grant was awarded, tms MOU shall be amended to reflect qirh qdrlitirinql fimrlinB Tf: at the time of final voudier, futi% for the Project (induding the Funds, Grantee Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as die sources of funds &om each party to this MOU as speed in the Proied Fun% and both the Funds and Grantee Funding Commitment requiredfor the Proiect shall be reduced accoratigly.
8 2."f
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8. TTAdELY USE OF FUNDS / uPROGRAMMING OF FUNDS:
8.1 Grantee must demonstrate timely use of the Funds by:
(i) executing this MOU within ninety (90) days of receiving fomial tfmittal Ofthe MOU from METRO, Or by December 31 0fthe first Fisail Year in which the Funds are programmed, whidiever date is later; and
(ii) meetingdieProjectmilestonesduedatesasagreeduponbythe MffRO and Grantee in Attachment C (Scope ofWork) of this MOU, Contracts for constniction or capital purdme shall be executed within nine (9) moriths from the date of completion of design. Project degign (preliminary engineaing) must begin within six (6) months from the identified milestone start date.
Funds programmed byMhTRO for Projectdevelopmentorright- of:way coshi must be expended bythe end of the second fiscal year fonowing the yearthe Funds were first programmed; and (iii) submtting the Quazterly Progress/Hxpenditure Report as desaibed in Part II, Section 5.1 of t's MOU; and
(iv) expen% the Funds @anted under this MOU for allowable costs by June 30, 2009, uiess otherwise stated in this MOU. All Funds programmed for FY 2005-06 are subject to lapse by June 30, 2009,
If Grantee fails to meet anyof the above conditions, the Project shall be consied lapsed and will be submitted to the METRO Board of Directors for deobligation.
Expenses tbatare notinmiced w 60 days afierdielapsingdate are notdt@"ble&r 1 € 'l Ili11lll Ill 115 € Ill .
8.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 8.1 ofthis MOU, the Project will be reevaluated byMETRO as part of its annual Call for Projects Recertification/Deobligation process andthe Funds maybe deobligatedandreprogrammedtoanotherprojectbytheMEI'ROBoardofDirectors. If Grantee does not complete one element of the Project, as described in the TIP Sheet, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at METRO's sole disaetion. in the event that all the Funds atae reprogrammed, this MOU shall automatically tte.
9. A Default under d# MOU is defitied as any one or more of the following: (i) Grantee fails to comply with the tems and conditions continedherein or in the Guia elines; or (ii) Gramee fails to perform satisfactoiyor makes a material change, as determined by METRO at its sole discretion, to the Financial Plan, the Scope ofWork, or the Project Fun% without METRO's prior written consent or appmval as provided herein.
10. RF,MF.DTES:
9 Jo
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10. REMEDIES,
10.I IntheeventofaDefaultbyGrantee,METROshallprovidewrittennotice ofsuchDefaulttoGranteewitha30-dayperiodtoairetheDefault, IntheeventGranteefails to cure the Default, or commit to cure the Default and commence the mme within sixds 30-day periodto the satisfaction of METRO, MfI'RO shall have the following remedies: (i) METRO may tte this MOU; (ii) MffRO may make no further disbursements of Ftutds to Grantee; and/or (iii) METRO mayrecover 'From Grantee any Funds disbursed to Grantee as allowed bylaw orin equit5r.
10.2 EffectiveuponreceiptofwrittennoticeoftetionfiromMETRO, Grantee shall notundettake any newwork or obligation with respectto this MOU unless so directedbyMETROinwriting. AnyFundsexpendedafterterminationshallbethesole responsibihty of Gantee.
10.3 The remedies described herein ue non-exclusive. METRO shall have the right to enforce any and all rights andretnedies herein or wtff& may be noworhereafter availalyle at lawor in equity.
11. COMMUNICA'nONS:
11.1 Grantee shall ermure that all Counication Mates contain recognition of MffRO's contribution to the Project. Grantee shall ensure that at a , all Communications Materials shall indude (i) the phrase "This projectwas partially funded by Metro" or see www.mettu.ucl/uip41a fun alternative acceptable minimumlanguage; and (ii) the Metro logo, w'th the exa=ption ofpress releases, which do not require a Metrologo. 11,2 IfGranteeproducesanyCommunicationMaterialsthatdoesnot contain the iiormation setforth in Section 11.1 above, Gtantee mustpzovide anopportunity for prior review and written comment bythe Chief (:nmmiinirq+irinq ()fficer of Metro Or its designeebeforesuchmatescanbeproduced. IfGranteedoesnotreceivearesponsefrom METRO Cnmmunira+inm within SeVen (7) Working days frOmthe da7 0fteCeipt by METRO Communications staff, Grantee may proceed with producing the Communications Materials as proposed.
11,3 ForpurposcsofthisMOU,"CommunicationsMaterials"indude,but are notlted to, literature, riewsletters, publicaffons, websffes, advertisements, brodiures, maps, information materials, video, radio and public service announcements, press releases, press event advisories, and all other related materials.
11.4 For signage on Project stnictures, facilities, vehides and consttuction sites, Grantee shalluse the phrase, "Fundedinpart by {Metro logo]" or "Yomtax dollars at work [Metro logol" or see www,mehv.hJ4uipiuiyla rus altetiveacceptable language, Further guidance on acknowledging METRO contribution 'is provided in the Communicatiorm Materials giiidelines available from the METRO Communications Division or see www.mdm.net/orpro§ects.
Boilerplate.rev.date.l2.7.05 10
j/ 162
CFP# 6347 [-710/Firae Blvd. [nlm'change Reconshuclion, Ptmse rv Memorandumof (hiderstanding (MO(Q # MOU.POOO6347
11.5 GranteeshallnotifytheMETROaffefCommunicahonsOfficerorits designee of all press events related to the Project in such a manner that allows METRO to participate in such events, at METRO's sole disaetion.
11.6 TheMetrologoisatridemarkeditemthatshallbereproducedand displayed in accordance with specific graphic guidelines available from the METRO Communications Divisiori or see www.metro.net/caUforprojcchi.
11.7 Grantee shall ensure that any subcontractor, including, without limitation, public relations, public affairs, and/or marke% firms hired to produce Project Communications Materials will comply with the requirements contained in this Section 11.
12. OTHERTERMSANDCONDmONS:
12.1 ThisMOU,alongwithitsAttacbmentsandtheGuidelines,constitutes theentireunderstan%betweentheparties,withrespecttothesubjectmatterherei'n. The MOU shall not be amended, nor any provisions or breach hereof waived, exceptin writing signed bythe parties who agreed to the original MOU or the same level of authority. Adoption of revisions or supplements to the Guidelines shan cause sudi remions or supplements to become incorporated automatically into this MOU as though fullyset forth herein.
12.2 ifapplicalile, Grantee is obligated, to continue using the Project dedicated to the public transpomtion purposes for which the Projedwas initially approvea The Project right-of-way, the Project faities constnucted or reconsttuded on the Project site, arid/or Projedproperty purcffised excluding constnuction eagements andexcegs property (whose proportionate proceeds shall be distributed in an equal pzoportion of the grant to Grantee Fun% Commitment ratto) shall remain dedicated to public transportationuse in the same proportion and scope and to the same extent as degaibed ;m this MOU. Equipment acquired as part ofthe Project, including office equipment, tansitvehides, shall be dedicated to thatuse for their full economic life cycle, induding atiy extensions ofthatlife cyde achieved byrecorction, rehabffitation, or enhancements.
12.3 In the event that there is anylegal court (e.g., Superior Court of the Stite J CaMornm, County of Los Angeles, or the U.S. District Court for the Central Distrid of California) proceeding between the parttes to erdorce or intetpret t's MOU, to probm or establish anyrights or remedies hereunder, the prevailing party shanbe entided to its costs and expenses, indu% reasonable attorney's fees.
12.4 NeitherMffROnoranyofficeroremployeethereofshallberesponsible for any age orliability xcurrjmg byreason to anything done or committed to be done by Grantee under or in coruiection with anywork peformed by and or service provided by Grantee, its officers, agents employees, contractors and subcontractors under diis MOU.
Grantce shall fullyindemnify, deferid and hold METRO, and its officers;, agents and employees harmless from and against anyliability and expenses, incIluding withoutljmtation, ddense costs, any costs orliab% on account of bodily injury, death or personal injury of any person or for damage to or logs of risk of property, any environmental obligation, anylegal fees and any claims for datnages of anynature whatsoever arising out ofthe Proiect, indudirig without Boile71ate.rev.date.]2.7.05 n
J2,163
CFP# 6347 I-710/Firestone Blvd. hiterchange Reconstniction, Phase rV Memorandum of UndersUinding (MOU) # MOU.POOO6347 limitation: (i) misuse ofdie Funds by Grantee, or its officers, agents, employees, contrictors or subcontractors; (ii) breach of Grantee's obligatiom under MOU; or (iii) any actor omission of Grantee, or its officers, agents, employees, contors or subcontridors in the performance of the work or die provision of the services, in connection with the Project induding, without limtation, the Scope of Work, desaibed in this MOU.
12.5 Neitherpartyheretoshallbeconsideredindefaultintheperforceof its obligation hereunder to the extent that the perfomiance ofany such ob%ation is prevented ordelayed byunforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affeded party. Each partyhereto shall give notice pmmptlyto the other ofthe nature and extent of any sudx ciraunstances claimed to delay, hinder, or prevent performance of any obligations under this MOU.
12.6 Granteeshallcomplywithandinsurethatworkperformedunderthis MOU is done in compliance with GenerallyAcceptedAccoun% Principles (GAAP), all applicableprovisions offederal, state, andlocallaws, statutes, ordinances, rules, regulations, andprocedural requirements induding Federal Acquisition Regulations (FAR), and the applicable requirements and regulat'ons of MFI'RO. Grantee acknowledges yesponsibihty for obtg copies ofandcomplying with the tems ofdie mostrecentfederal, state, orlocallaws andregulations and METRO requirements indu% any amendments thereto.
12.7 Grantee agrees that the applicable requirements of this MOU and the Guidelines shan be induded in every contract entered into by Grantee or its contmctozs relating to work performedunder this MOU and MBTRO shall have the right to review and audit such contracts.
12.8 GranteeshallnotassignthisMOU,oranypartthereof,withoutprior approval ofthe METRO Chief Exeaitive Officer orhis designee, and any assignmentwithout said consent shan be void and unetforceable.
12.9 This MOU shall be govemed by Califomia law. If any provision of this MOU is held by a court ofcompetent iurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in fiill force without being impaired or invalidated in anyway.
12.10 ThecovenantsandagreementsofthisMOUshallinuretothebenefitof, and shall be binding upon, each ofthe parties and their respective successors and assigns.
12.11 Ifanysoftware/Inte%entTransportationSygtemg("ITS")isdeveloped with the Funds and if Grantee ceases to use the software/ffS for public purposes or Grantee sells, conveys, licenz or otherwise hamfers the software/ITS, MHTRO shall be entitledto a refund or credit, at METRO's sole optton, equivalent to the amount ofthe Funds spent developing the software/rI'S. Such refiuid or credit shall not be required, subject to METRO approval of the intendeduse, K Grantee reinvests the proceeds ofsudi sale, conveyance, license or transfer into the Project to offset opera% or systems management costs.
Boilerplate.rev.date. 12.7.05 12
j4!;164
CFP#6347 [-710/FirestoneBml.hiterchangeReconshctioni?aseIV Memorandumof(Jnderstanding(MOU)#MOU.POOO6347
12.12 ImplementahonofanylTSprojectshallbeconsistentwiththe Regional ITS Artechire (www.riits.uet). rrS projects must complywidi the METRO Countywide ITS Policy and Procedures adopted by the ME'I'RO Board of Directors inclu% the submittal of a completed, signed self-certification form (for METRO's Countywide ITS Pal!€7 and Procedures S€:'C 'v 'iWliii Ill i/i JJGii.piiyia 1%
12.13 Ifanypark'ngfacffitiesaredesignedand/orconstzuctedusingthe Funds, Grantee shall coordinate with MFI'RO parking program staff (see METRO.net for sta[ listing) in the planniq, design and management of the faiityand shall enmxe thattts implementation is consistentwidi the METRO adopted par% policy (for METRO's Par% Policy and contact information see .meho.ntl/uipiujea,i).
12.14 GranteewffladviseMETROpriortoanykeyProjectslffingchanges. 12,15 Notice will be given to the parties at die address speied in Part I, unless otherwise notified in writing ofchange ofaddress.
12.16 GranteeintheperformanceoftheworkdesaibedinthisMOUisnota contractor nor an agent or employee of MffRO. Grantee attests to no orgational or personal conflicts ofinterest and agrees to notify MHTRO immediately in the event that a conflict,ortheappearancethereof,arises. Granteeshallnotrepresentitselfasanagentor employee of METRO and shall have no powers to bind METRO in contrad or otherwise. 13Boilerplate.rev.date.l2.7.05
165
ATTACHMENT A
CFP# 6347 1-710/Firestone Blvd. interchange Reconstnicfion Phase fV Call for Projects - Memorandum of Understanding (MOU)
PROJECT FUNDS
Cal LocalMatchOn
C:mPMOll!J!!013-A
166
ATTACHMENT B
CFP# 6347 1-710/Firestone Blvd. Interchange Reconstrudion Phase IV Memomndum of Understanding (MOU)
FINANCIAL PLAN
"Please note: Programmml funds must km mp*nd*d by the lapilng date of the last programmed year.
C:lTIPMOlAkAOu-B
167
CFP# 6347 I-710/Fimtone Blvd. hibychange Recongtnimion, Phase (V Memimndum ofUruJttslanding (MOU) # MOU.PO006347
ATTACHMENT C
SCOPE OF WORK
ProjectTitle: I-710/FirestoneBoulevardlnterchangeReconstmctionPhaseIV Project Ijmits: Firestone Boulevard, from approximately 100 meters east of the Rayo Avenue to approximately 50 meters west of the centerline of the I-710. See Attadment C-I.
ProjedDegcription: Theprojedinvolvesthedesign,right-of-wayacquisition,and construction of modifications to the I-710 southbound onramp on soutb side of Firestone Boulevard; widening of south side of Firestone Boulevard over Los Angeles river between 100 meters east of Rayo Avenue to 50 meters west of Route I-710 centerline to provide right shoulder, standard lane, median widths and to align the roadway with the Firestone Boulevardover-aiossing RouteI-710.
The work will include: co'mhuction of new pier wall in the Los Angeles River; new concrete deck on Firestone Boulevard: removal of the existing on ramp curb, gutter, and pavement; conshuction of a new on ramp cuzb, gutter andpavement; modification ofthe traffic signal at the intersection of the Firestone/1-710; replacement of the exis' steel bridge railing and street lights on the south side of Firestone Boulevard; consmiction of conzete lmrrier; removal and replacement of the existing asphalt concrete pavement; and re-stripping of Fizestorie Boulevard from Rayo Avenue to the Los Angeles River Bridge. project Schedule:
Design
Right ofWayAcquisition
Advertise
Award Consttuction Contract
Constnuctiori
Projed Budget:
Design
Right-of:Way
Constniction
Tobd
$ 1,500,000
$ 500,000
$ 10,000,000
$ 12,000,000
m
12/13/06
1/15/07
12/10/07
02/15/08
03/15/08
Comnlete
11/30/07
10/30/07
02/10/08
03/15/08
05/10/09
JF-
Boilerplate.rev.date.l2.7.05
168
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# 'l ' I
MOU A'[TACHMENT D
REPORTING & EXPENDn'URE GUIDEIJNES
REPORTING PROCEDURES
* Quarterly Progress/Expenditure Report (Attachment Dl) is required for all projects. The Grantee shall be gubject to and comply with all applicable requirements of dxe funding agency regarding project-reporting requirements. In addition, Grantee will mibmit a quarterly report tO the MTA at p.o. Box 512296, Ihg Anes, CA 90051-0296. Pleage note diat letterg or other forms of documen'htion may xm be substituted for this form. * The Quarterly Progress/Expendihire Report covers all activities related to the proied and lists all costs incwred, It is essential diat Grantee provide complete and adequate response to an the questions, The expenses listed must be supported by appropriate documentation with a dear explanation of the purpose and relevance of each expense to the project Expenses must reflect the proportionate share of local match, inclu% in-kind, ged to the grant, * In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the sihiation, must be provided. * Grantees are required to hack and report on the project schedule. MTA wffl monitor the timely use of funds and delivery of projects. Project delay, K any, must be reported each quarter. Pmiects not delivered in a timely manner will be rcevaluated by MTA as part of the annual Call for Projects Recertffication process and the Funds may be deobligated andrepxogxammed by the MTA Boaxd. * The Quarterly Progress/Bxpendihire Report is due to the MTA as soon as possible after the close ofeach quarter, but no later than the following dates for each fiscal year:
Qtmter
luly -September
October - December
January - March
April - June
Report Due Date
Novembez 30
Februmy 28
May 31
August 31
Upon completion of the Project a final report that includes project's final evaluation must k submitted.
J"?170
H)[PENDITURE GUmELINES
* Any activity or expense dxged above and lxyond the approved Scope-of:Work (LOA Attachment C), is consideral ine%,i'ble and will not be reimbursed by the MTA unless prior written authoiation has been granted by the MTA Chief Executive Officer or his designee.
* Any expense charged to the grant or local match, inclu% in-kind, must be dearly and directly related to the project.
* Any actMty or expense charged as local match cannot be applied to any other MTA-fiinded or non-MTA-fiinded projects; activities or axpenses related to a previously funded project cannot be used as local match for the current projed. * Administrative cost is die ongoing expense incurred by the Grantee for the duration of die project and for the direct benefit of the project as specified in the Scope-of-Work (Attachment C). Examples of adminigtrative costs are personnel, office supplies, and equipment. As a condition for eligibilit5r, all costs must be necessary for maimaining, monitoring, coordinating, reporting and l)fidgeting of the project, Additionally, expenses must be reasonable and appropriate to the activities related to the proiect,
* MTA is not responsible for, and will not reimburse any costs incurred by the Gzantee prior to the exeaition of the LOA, unless written aotion has been granted bythe MTA Chief Executive Officer or her designee- * The LOA is considered executed when the MTA Chief Executive Officer or her designee signs the document,
l)EFlNllit)Nb
* Local Participation: Where local participation consists of "in-kind' contributions ratherthan funds, the following contributions may be induded:
* Costs incurred by a local juidiction to successMly complete the project Examples indude enginee% design, rights-of:way purchase, and constniction management costs.
* Donations of land, building space, supplies, equipment, loaned equipment, or loaned building space dedicated to the project.
* Donations of volunteer sen4ces &dicated to the project. * A third-party contribution of services, land, buil% space, supplies or equipment dedicated to the project.
171
* Allowable Cost To be allowable, costi must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard ofpay for work dassification. * Excessive Cost: Any expense deemed 'excessive" by MTA staff would be adjusted to reflect a "reasonable and customary' level. For detail definition of "reasonable Cost", pieaSe refer tO the Federal Register OMB aradarS A-87 Coat PrinCipalS for State arid Loca! Governments; and A-122 Cmt Principis for Nonprofit Oq;wizaaom.
* In-eligible Expenditures: Any activity or expense charged above and beyond the approved Scope-of:Work is considered in eligible.
4{ 172
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'lnvolce Date
MOU#
I
Quarter €yReport#
METRO MOU ATTACHMENT Di
QUARTERLY PROGRE88 / EXPENSE REPORT
GRANTEE8 ARE REQUE8TED TO MAIL TH18 REPORT TO
P,O. Box #51Z2EH3, Los Angekis, (,A 90051-0298 der the dose of each quarter, but no fater than i
Mand- Pleasenotethatlettersorotherforms
of doaimentstlon may r3g2 be substituted for this form. Refer to the Reporting am Expenditure Guklelhm (Attadirnent D) for Airther Information. g'll'kJf')Ilffl'l'rilf41Jlj$'i('-4;JIStl'LllJ'lj
Please itemize grant-related diarges for thls Quarter on Page 5 of thls report and Include totals In thla Section.
Matro Grant
$
l_l
Local Match (lnd.
In-Kind)
$
ii
Locaf Match
%
I .
Total
$
_ mmmaiii.
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Retention Amount
Net Invoice Amount 4Less
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I
mUlWm i
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% of Pmjact Budget
Expended to Date
Balance Remaining
Revised 7n(UO5
42- 173
$l4'MtJig'44alSl4iA1' €lNl
PROJECT TITLE:
MOU #:
QUARTERLY REPORT SUBMITTED FOR:
Flscal Ysar :
Quarter :
Oxz-zoos
[]Ql:Jul-Sep
[JQa: Jan - Mar
DATE 8UBMITTED:
€ 2005-2006 € 2006-2007
0 zoos-:zoog [Jzoog-zto
[] Q2: OCI - Dec
0 Q4: Apr - Jun
METRO MODAl CATEGORY:
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e-mail:
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Job Title:
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Maillng Address:
Phone Number:
e-mail:
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[1-44iMDlfflk'i-Ii'ill4-144!!m(4'al;-k:<J4kl-!'t.:18144:fi1i444-ii:Ikt*ilri!Ai4 All expenses and charges, kidudJ gml am kxm match, must be bn*ad and Imted bedow. Eadi ttem Itsted must be vemiab&e by an Invom ardor other proper doaimenfaUon. The total amounts shown here must be equal ha k quarter's expendtAres bted on page 1 of ttds reporL All expenses and charges must be refmcUve of the appmved budget and ratm as stxmm in the MOU Attadiment C, Scope of Work. (Jse addltk+nal pagm H needed. k',
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1. Loml match spent bt eaah quartar, must be ki Uia approprmte proporh to Metro grant.
2. All rnJptli InVOICesi am time sheets, attadm and ldd4Xl mth thig Expunge %p(m must be 118tm and 8hoWn umV the Imoke Number cdumn ofthe Itermzad Ljst% (atxive).
Invoice Payment InformaUon:
If you would prefer to have your invoioe paid electronlmlly via ACH please dieck here: € ACH Payments rquire that you complete an ACH Request Form and fax n to Accounts Payable at 213-922-6107.
ACH Request Forms zn be found at www.rnetro.neU>11forpmjects fortify thatl am the responsible Pro$ct Manager or flsql of&zr and representaUve of and that to the best of my knowledge and belief the Informatmn stated in ihis re(xirt Is haue and cme@,
Signature Date
Name Tribe
Rev mam5
177
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
LA996347 Proiect Information
Proled TD
Veion #
29 Lead Agencv
SOUTH GATE
03/30/09 S
Hlement
2 Chanae Reasan
C/0 2004
M
I-710/FmBSTONB BLVD.OVER LA
mBRIDGE WIDENON-RAMP
MOD. & SNDWALL ALONG I-710
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Orig. Vote Date Oriz. Vote Yeaz Oriz. Vote Rm#
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YEAR Eng. Cost R/W Cost Cons. Cogt Ptind Total
CTTY 2006/2007 165 $2(10
2007/2008 1679 $t679
$1879 TOtal: CTTY
DRMOT21 2008/2009 517 9923 $10500
110500 Total: DEMOT21
Pace: 1 gf 2
4"# 178
SOUTHERN CALIFORN)A ASSOCIATION OF GOVERNMENTS
Print Date: !
!,A!?96347 Project Information
Pmledi
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$1,50a ofDEMOT21 funds m'e now programmed in TIP ID #LA996348 'm FYO6/07.
A it IA j M / ?Y YlNlTh ntm i fl k intbmnn I & lTh I ITITII I A 11 rnlril (l Th YCllTillT YIWIT/'%'kl 'Tl'l Tl ril 801 ffi I rritm & lTh in Th rn 1311 U4/ lKi ci llJ'll I-D l j'k ' l)IINIILKJ LI I IlIil(IVll'llN !-l lj_-IN kl' 9 3110 I KLI L_-I I(JIN I !_J l'iL!Nltj V L I jjJlttt rlJ jl UKI} YV LTF FUND6.
YE.AlR Eag. Cost RN Cost Cons. Cost Fund Total
P(,25 2006/2007 350 $350
2007/2008 1433 $1433
$1783 Total: PC25
Total Pmject Pmid $14,262
_____ # ._. . _ _ _ __ Pa(p: 2 of 2
179
CITYMANAGER'S OFFICE
Item No. 10
MAR D 6 202't
;ysvhm, Ciy ofSouth Gate
CITY CO[JNCIL
ACENDA EBT[LL
For the Regular Meeting of: March 12, 2024
Department Director:
Arturo Cervantes Rob ouston
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 3485 WITH DAVID VOLZ
DESIGN FOR ADDITIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE CIRCLE PARK RENOV ATION PROJECT, CITY PROJECT N0. 609-PRK PURPOSE: To approve Amendment No. 2 to Contract No. 3485 with David Volz Design ("DVD") to revise the architectural landscape plans to comply with Southern California Edison ("SCE"), Overhead Voltage Line requirements, at a cost not to exceed $37,132.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 3485 with David Volz Design to revise the architectural landscape plans to meet requirements Southern California Edison ("SCE") has imposed on the Circle Park Renovation Project, City Project No. 609-PRK, at a not to exceed cost of $37,132, and extend the contract term with DVD until December 31, 2025; and
b. Authorizing the Mayor to execute Amendment No. 2 to Contract No. 3485 in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 2 to Contract No. 3485 is in the amount of $37,132 and it will be funded with Rivers and Mountains Conservancy ("RMC") Grant Funds budgeted in the Capital Improvement Program.
General
Fund
Measure A/
RPOSD
RMC Grant Total
Contract No. 3485 $321,231 $321,231
Amendment No. 1 $14,105 $14,105
Amendment No. 2 $37,132 $37,132
Total $321,231 $14,105 $37,132 $372,468
ANALYSIS: Circle Park is a four-acre, neighborhood park located on Garfield Avenue between the Rio Hondo River and homes along Karmont Avenue. Much of the park's acreage is owned by SCE as a transmission line utility corridor. As such, approval from SCE is needed to construct the project. The City has been collaborating with SCE on the design development and 180
construction of the Circle Park Renovation Project, City Project No. 609-PRK ("Project"). After the plans were completed, SCE imposed new requirements on the Project as means to ensure safety of the general public in and around their facilities. This required the design and construction documents of the Project to be modified to achieve SCE approval. To avoid delaying the Project, staff authorized DVD to modi:[y the plans, which have since been submitted to SCE for approval. Amendment No. 2 provides $37,132 to fund DVD's services. It also extends the term of the contract through December 31, 2025 which provides time to complete design and to provide construction support services through construction completion.
BACKGROUND: The Project is a part of the Capital Improvement Program. The purpose of the Project is to renovate the park to meet today's recreational needs. The Project improvements include grading, installation of a new playground plaza, a water play area, picnic shelters and tables, a basketball court, a Pickle Ball court and a Futsal court, new irrigation system and landscaping with drought tolerant plants, a new lighting system, dog walking path, park benches, picnic tables, concrete sidewalk, curb and gutter, curb ramps, AC pavement, and other related park amenities. Circle Park was one of the three parks included in the Hollydale Parks Master Plan which was approved by the City Council in 2017. The proposed improvements focus on increased utilization of the park as it has become a popular location and will address security concerns of nearby residents.
The project is in the design phase. On November 13, 2018, the City Council approved Contract No. 3485 with DVD to prepare design and construction documents for the Project in the amount of $321,231. On March 28, 2023, the City Council approved Amendment No. 1, in the amount of $14,105, which was necessary to modify the plans to meet preliminary design requirements imposed by SCE. Amendment No. 2 is needed to revise the architectural plans to meet SCE's final design requirements.
It is estimated that the final Project design would be completed in early March 2024 and the City should be ready for construction in May 2024.
ATT ACHMENTS: A. Proposed Amendment No. 2 (including Exhibit A) B. Amendment No. 1
C. Contract No. 3485
ES:lc
181
Amendment No.2
Contract No. 3485
Attachment A
AMENDMENT N0. 2 TO CONTRACT N0. 3485 WITH DAVID VOLZ
DESIGNFOR PROFESSIONAL SERVICES ON THE CIRCLE PARK RENOV ATION,CITY PROJECT N0. 609-PRK
This Amendment No. 2 to Contract No. 3485 for Professional Services ("Amendment No. 2"), is made and entered into on March 12, 2024, by and between the City of South Gate, a municipal corporation ("City"), and David Volz Design, a California corporation ("Contractor").
City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on November 13, 2018, the City Council approved Contract No. 3485 with Contractor ("Agreement ") for Landscape Architectural design services to prepare design and construction documents for Circle Park for a term of one (1) year through and including November 30, 2019 or until all of the scope of work is accepted by the City, in the amount of Three Hundred Twenty-One Thousand Two Hundred Thirty-One Dollars ($321,231); WHEREAS, on March 28, 2023, the City Council approved Amendment No. 1 with Contractor ("Amendment No. l"), to provide additional Landscape and Architectural services, in an amount not to exceed Ninety-Nine Thousand Eighty-Five Dollars ($99,085) as well as to extend the contract term through June 30, 2024;
WHEREAS, the City and Contractor/Consultant desire to execute Amendment No. 2 extending the term of the Agreement for eighteen (18) months through and including December 31, 2025, in an amount not to exceed Thirty-Seven Thousand One Hundred Thirty-Two Dollars ($37,132), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. 1 and Amendment No. 2 to a total sum of Four Hundred Fifty-Seven Thousand Four Hundred Forty-Eight Dollars ($457,448).
NOW, THEREFOR, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 TERM OF AGREEMENT. The term of the Agreement shall be extended by eighteen (18) months through and including December 31, 2025, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided in the Agreement.
1.2 SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" attached hereto and made a part to this Agreement. The scope of work includes the revision of the existing design layout to remove any site furnishings and structures out of the dripline of Southern California Edison ("SCE") transmission towers, including relocating the proposed futsal court and