South Gate City Council
April 9, 2024

154
Amendment No. 1
Contract No. 2023-24-CC
EFFECT OF AMENDMENTS.

Except as expressly amended herein, all other terms and conditions of the Agreement and its Ai'nendments, Attacl'iments and Exhibits attached hereto shall remain in full force and effect. Without limiting the generality of the foregoing, the Agreement shall remain unchanged during tlie teri'n of tlie Agreement as extended by Section I above. Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.

CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Governrnent Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following tlie date a final decision concerning a contract has been made. Therefore, tlie City requires that Consultant fill out tlie Califoriiia Levine Act Disclosure Statement fonn available on the City website and submit it to tlie City Clerk's Office prior to the approval of this Ai'nendment.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

ATTEST:

B7:

Gil Hurtado, Mayor
Dated:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul IF. Salinas, City Attorney GANNETT FLEMING, INC.:

By:

Edward Fleming, Vice President
Dated:

155

EXHIBITA

GANNETT

FLEMING
20 Pacifica
Suite 430
Irvine, CA 92618
P 949.317.1461 I F 760.682.3230
gannettfleming.com
March 6, 2024
City of South Gate
Attn: Luis H. Osuna, P.E.

Deputy City Engineer
8650 California Avenue
South Gate, CA 90280
Subject: Garfield Avenue Complete Street Improvement - Gannett Fleming Budget Amendment Request Dear Mr. Osuna,
As a foflow up to our discussion on March 5, 2024, Gannett Fleming has revised our request for an increase to our construction management and inspedion budget for the Garfield Avenue Complete Street Improvement project dated February 27, 2024. I have included the following:

Breakdown of days, as requested by the City, for Gannett Fleming services.

Additional costs associated with the additional 55 working days.

Background and justification for activities that were outside of our original scope of work.

Budget overview.

January 2024 Invoice that was submitted to Navin Maru and Elias Saikaly on February 13, 2024.

Copy of February 2024 Preliminary Invoice (should be formally submitted this week) Dai(y reports
Per our conversation, you have provided the following durations that we need to base our Inspection and CM/Advisory efforts for the following durations:
10 days for Stamped Concrete Applications
15 days for Landscape Median improvements
20 days for Change Order Work (Irrigation for City of Downey) 10 days for SCE Approval
10 days for contingency
As requested, the revisions to this budget increase amendment request will reflect a total of 55 working days, based on the number of days identified above, for both full time inspection and to utilize Steve Quezada 2 hours per day for 55 days and 8 hours per day for 2 weeks for closeout efforts. 156
UG:IET;
The following budget increase amounts reflect the above mentioned information:

Gannett Fleming Inspection for 55 working Days:
(55) x (8) x (Stss.go)
Vehicle =
Sub-Total =
S83,776.00
t 2.475.00
'185,591.00
Gannett Fleming CM / Advisor (2 hours per day for 55 days and Project Closeout (10 additional full time days):
(24) X (8) X (J276.67) =
Labor Compliance (Subconsultant) =
Sub-Total =
83120.64
S 5.355.00
§58,475.64
Total Costs for 55 additional workinq days and closeout based on the description above = % 744,066.64 )n addition to this revised construdion schedule, the project required additional tasks by the Gannett Fleming's Resident Engineer, Steve Quezada that were beyond the budgeted scope of work. These tasks induded field changes due numerous plan omission and errors not correded during pre-bid, additional coordination with agencies and changes requested by city. The following is a chronological order of additional tasks including hours (87 total hours).
* 6/5/23-Fieldmeetingwithcitystaffforissuesregardingdrivewaysandmedian.Originalbid schedule did not include a driveway item and the medians required fieid verification with new striping plan. (2hrs)
a 6/20/23-Fieldmeetingwithcitystafffordesignissueswithsidewalk,medianandpotentialtree removals, city requested meeting minutes to be completed. Three large trees were not identified in the plans for removal to construct the sidewalk, city requested costs and recommendation for area. (2hrs)
* 6/22/23 - Meeting with city at City Hall to review sidewalk and driveway (no bid item) quantities, overall budget. Additional meeting to discuss discrepancies and plan errors, missing bid items and costs. (lhrs)
* 7/6/23 - Meeting with city at City Hall to review sidewalk, driveway quantities, changes to trash and bicycle items. Additional meeting to discuss costs and plan errors. (2hrs) * 7/18/23-Sitemeetingtodiscussunconstructablebulbouts.Plandesignofbulboutsdidnot address street slope and flowline of new curb and gutter. (2hrs) * 7/19/23 - Meeting with city on site to review bulb out issue and constructability. Met with city to discuss option and need for redesign of bulb outs. Additional information such as elevations not provided on plans. (2hrs)
i2
157
77":1'4';
* 7/26/23-ReviewofSCEpowerrequirementsandcoordinationofafldocuments.0riginallyshown in plans for contractor to coordinate with SCE. This is typically done during design by designer and City. City requested CM to gather info and send to SCE. (2hrs) * 7/27/23-ReviewofSCEitemswithdesignerandrequiredocumentstosendtoSCE.Additionaltime to gather all documents for SCE (utility and electrical plans, CAD fi(es, application) (lhrs) * 8/1/23-Reviewofbulboutsredesignplansfromdesigner.Additionaltimetoreview,redesignfor unconstructable bulb out and provide comments. (lhrs) * 8/2/23 - Meeting with city at City Hall discuss issues with SCE, bulb outs, traffic control plans, sidewalk, excavation for median (no bid item). Additional time due to plan errors and omissions which were not addressed during design phase. (2hrs) * 8/3/23 - Review additional sidewalk locations and costs, review striping plans. City requested field review of deteriorated sidewalk areas to remove and reconstruct. Review of additional sidewalk to be reconstructed, issues with tayout of striping lane widths and new median curb, plan errors. (2hrs) * 8/7/23 - Review sidewalk and median survey issues, striping. Review issues with layout of striping lane widths and new median curb, plan errors. (2hrs) * 8/8/23 - Review bulb out redesign, additional removals into street and costs. Redesign required costs for work from contractor and additional issues with pavement removal and traffic. (3hrs) * 8/14/23 - Review bulb outs costs and redesign. Redesign required costs for work from contractor and additional issues with pavement removal and traffic. (2hrs) * 8/23/23-Attendpublicmeetingat6pm,residentissueswithinstallationofmedian.Residentissues were not construction related, concerns were with median to be instal(ed and u-turn issues. (2hrs) a 9/5/23-ConductUPRRmeetingwithcityandUPRR.Railroadworkwasnotpartofcontract.(lhrs) * 9/6/23-FieldDiagnosticmeetingwithUPRRandcity.Railroadworkwasnotpartofcontract.(lhrs) * 9/6/23 - Field meeting for bulb out issues. Additional meeting to review redesign issues with contractor. (lhrs)
* 9/11/23-CompileallLIPRRmeetingminutesandsendout.Railroadworkwasnotpartofcontract (2hrs)
* 9/12/23 - Field meeting with city for bulb outs. Additional meeting to review redesign iSSues and unconstructable curb and gutter, drainage issues. (lhrs) * 9/18/23-ReviewrequestedinformationfromdesignerforSCE.Reviewelectricalplansandpedestal locations not part of CM scope. (lhrs)
* 10/6/23 - Field meeting with city (ES) for bulb outs. Additional field meeting to discuss field redesign for bulb outs as two previous redesigns by designer will not work. (lhrs) * 10/11/23-MeetingwithUPRR(Chuck)regardingapplicationprocessforadditionaleasement.

Additional meeting to discuss additional right of way needed for sidewalk area around RR signals per request of city. RR work not part of contract. (lhrs) * 10/11/23-Reviewoffieldredesignforbulboutsandcostsforfieldfixingdrainageandculvert issues under ramps and behind ramps. (lhrs)
i3
158
* 10/17/23 - Meeting with city and LACSD changes to median. Meeting to discuss median changes for left turn pocket. Not part of project. (lhrs)
* 10/17/23-Fieldmeetingforbulboutsandsidewalkissues.Meetingwithcitytoputeliminatebulb outs and place curb/gutter/ramps back to original condition, no plans. (lhrs) * 11/1/23 - Review issues with striping plans, lane lines, bicycle, and parking widths. City requested to review striping and possible deletions of work due to no grind and overlay. Outside of scope. (lhrs) * 11/6/23 - Review and measure driveways with business complaints near Imperia( and provide plan for city (Truck movement analysis). City requested field information due to business and deliveries. (2hrs)
* 11/13/23-Meetingwithpolicechieftodiscussmedianandsignageandspeedthroughcorridor.

Additional meeting to discuss signage, speeds and other concerns. (lhrs) * 11/15/23 - Compile LACSD median costs, removal, and installation. Work not part of contract requires costs for removal Of new improvements and changes. (2hrs) * 11/15/23 - Compile information regarding delay ISSUES for upcoming meetings. Multiple meetings with city. (2hrs)
* 11/16/23 - Compile information regarding delay ISSUES for upcoming meetings. Multiple meetings with city. (2hrs)
* 11/17/23 - Compile information regarding delay issues for upcoming meetings. Multiple meetings with city. (3hrs)
* 11/20/23 - Meeting with city and contractor to discuss delay items, potential additional time (2hrs) * 11/20/23 - Compiled and sent all required documents to SCE (utilities, electrical, CAD files, application). Not part of CM work originally to be done by contractor but this work should be done during design. (2hrs)
* 11/21/23 - Compiled additional delay items/issues for next upcoming meeting. Multiple meetings with city. (2hrs)
* 11/22/23-Meetingwithcityregardingdelayissues.Multiplemeetingswithcity.(2hrs) * 11/27/23 - Meeting with city and contractor regarding delays. Multiple meetings with city. (2hrs) * 11/27/23-Reviewstripingplansforissueswithwidthsforlanes,bicycle,andparkingareas.City requested review of field conditions and issues with proposed striping. This is a design issue. (2hrs) * 11/27/23-ReviewcostsforLACSDchanges.Reviewcostsforchangesthatwereaddedtothework. (2hrs)
* 11/29/23 - Meeting with SCE at City Hall. Not part of CM work originally to be done by contractor but this work should be done during design. (2hrs) * 11/30/23-FieldmeetingwithcityforadditionalworkatSouthernleftturnlanerepave.City requested meeting to add work and costs not part of project. (2hrs) * 12/1/23 - Field review of striping, changes to median for decomposed granite, LACSD. Additional meeting to discuss issues, changes not part of work. (2hrs) * 12/5/23 - Meeting with city (ML and LO) regarding delays. Multiple meetings with city. (2hrs) 14 159
W::';e
* 12/7/23 - Compile information for delay meeting with contractor. Multiple meetings with city. (2hrs)
* 12/11/23 - Meeting at City Hall with city and contractor. Multiple meetings with city. (2hrs) * 1/5/23-ReviewofSCEadditionaldaysrequestedbycontractorandreviewofSCEplans.Notpartof CM scope. (2hrs)
* 1/9/23-ReviewandcompileLACSDcostsanddetays.Changesandnotpartoforiginalcontract work. (2hrs)
* 1/25/23-Reviewprojectperrequestofcityformitigationmeasures(safety).Cityrequestedreview during shutdown and compile results as a result of project shutdown. (2hrs) * 1/29/23 - Review mitigation measure with city (ML and jL). Additional meeting due to city shutdown of work. (2hrs)
As of Januaiy 26, 2024, we had remaining budget of $11115.67.

Original Budget
**Total Amount Expended as of 1/26/24
Remaining Budget
**TotalAmount 23, 2024as of Feb
$361,858.36
$350,742.69
$ 11,115.67
$352,126.04
Estimated Increase of this Amendment - Inspection Task Estimated Increase of this Amendment - CM Task
$ 85,591.00
$ 58,475.64
Final Revised Budget $ 505,925.00
Please let me know if you have any questions,
Sincerely,
Edward Du
Regional Ma nnett Fleming, Inc.
i5
160
Attachment B
Contract No. 2023-24-CC

AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION MANAGH,MKNT AND INSPECTION SERVICES BETWF,EN THE CffY OF SOUTH GATE AND GANNETT FLEMING INC.

This Agreement for Professional Services for Construction Management and Inspection Services ("Agreement") is made and entered into on Mareb 14, 2023, by and between the City of South Gate, a municipal corporation (<'City"), and Gannett Fleming, Inc,, a Delaware Corporation, Corporate number 2652437 ("Corisultant"), Clty and Consultant are sometimes hereinafter individually ret'erred to as a "Party" and collectively as "Parties," '

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to construction management and inspection; and
WHEREAS, Consultant warranta to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to peiform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE O:F SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set fortli in ehe Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. Consultant shall perform the services in accordance widi the degree of care and skill ordinarily exercised by members of the same profession practicing rmder similar conditions at the same time and locality of the project ("Standard of Care"), The Scope of Services may be mutually amended from time to time by both Parties in writirig.

It is understood that the construction contractor, not the Consultant, is responsible for constniction of the titled project, and that the Corisultant is not responsible for acts or omissions of any contractor, subcontractor, or material supplier, for safety programs or enforcement, or for construction means, methods, programs or enforcement, or for construction means, methods, techniques, sequences and procedures employed by the construction contractor, its agents, subcontractors, officers, employees, or persons acting on their behalf,

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Three Hundred Sixty-One Thousand Etght Hundred Fifty-Eight Dojlar and Thirty Six Cents ($361,858.36) as described in Coxisultaiit's proposal attached hereto as Exhibit "A." Cityashall pay Coiisultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional 5116863.1 -L235.0(FormRc'v. 9/8/21)
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compensation shall be paid for any other expenses inciirred, unless first approved in writing by the City Manager or his/herdesignee,

2.1 Consu]tant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billab[e, Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A," City shall pay Consultant within thi$ (30) days of receipt of the invoice,

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of March 14, 2023, and will remain in effect through and until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/lier designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no imerest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement, Consultant further represents that in perfoiiance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement,

5.1 Consultant represents that no City employee or official has a material financial interest ii Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial iriterest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any t!me without cause by giving flfteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials first produced in connection with the services 5116863. I-L235.0
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under tliis Agreement shall, at the option of City and upon payment to Consultant in full for all professional services performed under this Agreement, become its propeity.

Ifthis Agreetnent is terminated by City as provided herein, Consultant will be paid the total amount of its costs for unbilled eixpenses and services performed as of Uhe termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreemerit.

6.2 Terminatjon for Cause.

6.2.1 City may, by written notice to Consultant, teiminate the whole or any part of this Agreement in any of the following circumstances:
a, If Consultant fails to perform the services required by this Agreement within the time specified hereiri or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withiiig a period of ten (10) days (or such longer period as City may authorize in writing) after receipt ot' notice from City specifying such failure,

6.2.2 In the event Ci(y teiminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upot such terms and in such manner as itmay deem appropriate, services similarto those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2,1, City may require Consultarit to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement cmder the provisions of Subsection 6,2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, tlien the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuantto Subsection 6.1. above.

6.3 Non-Assignability. Consuitant shall not assign or transfer any interest in this Agreement without the express prior written consent of City. /2..
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6,4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parerital status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable faws, ordinances and codes of the Federal, State, arid County and the City governments, Consultant wil) take affirmative action to ensure that subcoiitractors and applicants are employed, and that employees are treated duting employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age, Consultant will take affirmative action to ensure that all employment practtces, ixicluding those of any subcontpactors retained by Consultant to perfoim services urider thte Agreement, are free from such discrimination, Such employment practices iriclude, but are limited to: hiririg, upgrading, demotion, transfer, recruitment, recruitment advert!sing, layoff, terminatioii, rates of pay or other forms of comperisation, and selection for training, including apprenticeship.
6,4.2 The provisions of Subsection 6,4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for its personnel to perform any services under this Agreement, City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equaJ etnployment opportunity and non- discrtminatton provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file wtth the City Clerk=s Office.

6.5 Insurance. Consultant shall submit to City, certificates -indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.S.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to pmvide such workers' compensation insurance i'or their respecttve employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for iq)uries arising out of one occurrence, and $500,000 forproperty damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Bach such policy of insurance shall:
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a, Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City,
b. Name and )ist as additional insured the City, its officers and employees, c. Specify its acts as primary insurance.
d, Contain a clause substanttally in the following words: "It is hereby understood aiid agreed that this policy shall not be canceled except upon thirty (30) days prior writterx notice to City of such cancellation or material change,"
e. Cover the operations of Consultant pursuant to the tertns of this Agreement,

6.6 Indemnification. Corisultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees aiid officers for/from claims asserted against City and/or any other City agency to the extent caused by Consultant's (including Consultant's employees, designated agents, and subcontractors) negligent performance under this Agreemerit, excepting only such claims or actioris which may arise out of the riegligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or iuider the control of Consultant. The afotementioned duty to defend shall not apply to claims for damages of a professional nature or to claims that would be subject to Consultant=s professiorial liability instirance policy. Notwithstanding any tetms of this section, Consultant's indemriification and defeiise obligations shall conform to California Civil Code Sectton §2782,8. In no event shall the cost to defend charged to Consultant exceed Consultatit professional's proportionate percentage ofnegligence.
6,7 Compliance with Applicable Law. Consultant and Ctty shall comply with all applicable laws, ordinances, and codes of the Federal, State, Courity and City governtnents, without regard to conflict of law principles, 6,8 Independent Contractor. This Agreement is by and between City mid Consultant and is not intended, rior shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultarit,

6.8.1 Consultant shall be an independent contractor and shall have no power to incur ariy debt or obligation for or on behalf of City, Neither City nor any of its oft?cers or employees shall havs any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any 5116863.1 -L235.0
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of its agerits, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consuitant's obligations to City are solely such as are prescribed by this Agreement,

6.8.2 Indemnification of CalPF,RS Determination - In the event that Corisultant or any etnployee, agent, or subcontractor of Consultarxt providing services under this Agreemerit claims or is determined by a coiiit of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultarit shall indemnify, defend, axid hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf' of Consultant or itg employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on sucb contributions which would otherwise be the responsibiiity of City.

6.8.3 Business License Required, According to Title 2,08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City, Verification of a valid South Gate business license will be required prior to start ofwork and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.-

6.9 Consultaxit's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personriel engaged in peit'orming services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements peitaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold hartnless City and all other related entities, officers, employees arid representatives from any [iability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement,
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6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant,

6.11 Legal Construction,

6.11,1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of lawprincipies. 6,11.2 This Agreement shall be construed without regard to tlie identity of the persons who drafted its various provisions, Bach and every provision of this Agreement shalJ be construed As though each of the parties participated equally in the draffing of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreemerxt,

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to re,fer to and include the feminine and neuter, and the singular shall refer to and include the plural,
6,12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which s]iall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shal-l operate as and be a release of City from all claims and liabilities for compensation to Consultaiit for anything done, furxiislxed, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work perfoimed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by Ctty for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents,

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall coirect, at its expense, all errors in the work which may be disolosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction 5116863.1- L235.0
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in a reasonably, timely marxner, such correction shall be made by City, and the cost thereofshall be charged to Consultant,

6.15 Files. All fixes of Consultant pertaining to City shall be and remain the propeity of City. Consultant will control the physical location of such files during the term of tliis Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future, No waiver by a Paity of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to suh default or breach, No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, otherthan any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alteniative, and invocation of any such right or remedy shall riot constitute a waiver or electioxi of remedies with respect to any other permitted or available right of remedy,

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If airy provision in thts Agreement is held by a couit of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will neveitheless continue iri full force without beirig impaired or invalidated in any way.

6.19 Attorneys' Fees. The Panies hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or conriected with the negottation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Paity hereto to enforce this Agreement, the prevailing Party tri such actiori shall be entitled to reasonable attoi'neys' fees and costs in addition to all other relief to which that Patty or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein, Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained iri this Agreerrient. Any amendrrierits, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and 5116863.1 -L235.0
168
Consultant.

Agreement for Professional Services
GANNETT FLEMING mC.

6.2j Notices. Any notice required to be given hereunder shall be deemed to have been given by erriail transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes, P.E.

Assistant City Manager/Director or Public Works
South Gate, CA 90280
Email: ecervantes@sogate,org
TEL. 323-563-9500)
TO CONSULT ANT:

Edward Durazo, Vice President
Gannett Fleming Inc,
1730 W Cameron Ave, Office #219
West Covina, CA 91790
edurazo@GFNET,com
626,926,1568
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze, City Clerk
8650 Califomia Avenue
South Gate, CA 90280
Email: yglaze@so@ate,org
TEL: (323) 563-9510

6.22 Warranty of Authorized 8ignatories. Each of the signatories hereto warrants and represerxts that he or she is competent arid authorized to enter into this Agreement on behalf oftlxe Party for whom he or she purpoits to sign. 6,23 Consultation witli Attorxiey. Corxsultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation. 6,24 Interpretation Against Drafting Party. City and Consultant agree that they 1iave cooperated in the review and drafiing of this agreement, Aocordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Paxty solely because that Party drafied all or a portion of this Agreement, or the clause at issue.
6,25 Consequential Damages. The City and Coxisultant waive claims against each other for any consequential damages (includin0, but not limited to, lost profits, lost revenues, lost business opporUmities, loss of use or equipment down time, and loss of or corruption to data) that may arise out of or relate to this Agreement, regardless of the theoty under which such damages are sotight, and even if either Party has been advised of the 5116863.1-L235.0
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Agreement for Professiona} Services
GANNETT FLEMING INC.

possibility of such damage or loss. To the extent applicable, this mutual waiver applies to consequential damages due to teimination by either Paity in accordarice with this Agreement.
[Remainder of page left blank intentionally.]
51)6863.!-1235.0
170
Asaeetnent forPmfessional Services
Pagell ofli
IN WITNESS WHEREOF, the Parties hereto have caused this Agreementto be executed and attested by their respective officers thereunto duly author'md.

ATTEST-
Yodit City Clerk
APPROVEDAS TO FORM:

CffY OF SOUTH GATE:

Maria Del PilarAvalos, Mayor
GANNETT FJLEMING INC.

BY:

Ed$,ce President
Dated: qtt'l'j5
20 5116863,1 -L235.0
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I &&I-J &lllJi 'Laiiiiip liiiiy
a Faes are based on 168 working days/construamn duration with construaion start anticipated in March 2023. a Should the amal schedu!e rgluire more or less (irofesslonal sermces than proposed adjustments to this estimate may be reaulred. s Oveitime. rain. holidays and ential time extensions or delays may result in additional (irofessional senlces. e Rates are valid thmugh 1/30/2023. Above rates are straight-time rates. - Night work and Overtime will be billed at a pro-rata adiueed ra!e. * ' Denotes employees/dasstficationsthat are subjat to prevailing wage. ii Wages for inspeaion subJectto Califomia Labor Code Sedion 1772. ii Rates are based on DIR Prev'ling Wags Determination SC-23-63-2-2022-10 which has two (2) pre-determined Increases. - 54.00/hr effeajve 7/1/23 and 54.00/hr effective 7/1/24. Gannett Fleming will adjust pay rates accordingly. a This estimate is based on specific scope of vrork assumptions.

This not-to-exceed fee Is based on 168 working days.

Additional services needed myond the contract spedfied shall require prior approval from the City. NO LLIMP SUM F!ES WILL BE ACCEPTED. 172
CITYMANAOu'$ OFFICE Item No. 7
APR 03 2024
ll:OZa.m
City of South Gate

CITY COUNCIL

AGENDA BULL
For the Regular Meeting of: April 9, 2024
Originating Department: Administrative Services
DepartmentDirector: ,
-endy O Kelly
Ciffl Manager:

SUBJECT: AGREEMENT WITH SDI PRESENCE LLC FOR SUPPLEMENT AL IT

SUPPORT SERVICES
PURPOSE: To approve an Agreement with SDI Presence LLC, a managed service provider for supplemental IT staffing and project-related tasks.

RECOMMENDED ACTION: The City Council will consider:
a. Approving an agreement with SDI Presence LLC., to provide on-site Supplemental IT support, for one year, in the amount of $104,858; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to tlie City Attorney.

FISCAL IMPACT: No impact. The funds were appropriated in the FY 2023-24 Budget.

ALIGNMENT WITH COUNCIL GOALS: On January 28, 2020, Council accepted the City's Technology Master Plan ("TMP") prepared by ClientFirst Technology Consulting ("ClientFirst").

The TMP includes an assortment of projects to improve the City's network infrasttucture and servtces.

Examples of approved TMP projects:
* Network and wireless equipment upgrades
* Servers and storage area network ("SAN") infrastructure upgrades @ Cybersecurity improvements
* IT operational improvements for CIS Division efficiencies ANALYSIS:

Current IT staffing levels are insufficient to support the number of day-to-day requests and ongoing or upcoming project-related infrastructure and resource improvements. This staffing shortfall causes an increase in overtime for existing IT staff and delays the completion of projects and tasks.

I
173
Since the adoption of the 2020 TMP, numerous projects have been impacted because of staff sl'iortages. Below are examples of projects that exceeded their schedules:
* Phone System Upgrade
* Active Directory (AD) Clean Up
@ Core Network Upgrade
* Patch management solution
@ Computer upgrades
* City Hall Servers and SAN replacement/upgrade
* Microsoft 365 (M365) Cloud integration for home directories and shared files * Mobile Device Management (MDM)
* Multifactor Authentication (MFA)
@ Expansion of wireless (Wi-Fi) across all departments and sites As of March 4, 2024, of this fiscal year, IT staff accumulated approximately $22,655 in overtime.

It should be noted that tliis additional approved overtime has been insufficient to keep projects and tasks on track.

In surnrnary, approval of this request will improve service quality and response times for the user community and aid in tlie completion of critical infrastructure projects. Supplemental IT services will help Council-approved projects to finish on time and within budget, while also balancing staff workloads and reducing staff burnout.

BACKGROUND: Before, during, and after the Covid-19 pandemic, limited staff availability resulted in budge-t r-ev-i-sions, delays of day-to-day operations, and technical issues because of outdated systems and limited resources. Furthermore, previously approved projects were significantly impacted by the global microchip supply chain shortage.

ClientFirst worked with City IT staff to develop and release an RFP for Supplemental IT Support Services. The RFP was released on September 7, 2023. Tlie City received a total of four vendor proposals and then selected the two lowest cost proposals as finalists. Staff worked with the two finalist vendors (SDI Presence LLC "SDI" and Kapital Date Corp "Kapital") to validate alignment with tlie RFP and the needs of the City. Tlie RFP stated that the City is seeking a managed service provider for one year of on-site Supplemental IT Support Services (20 hours per week). ' . ".Viffdor)...":"a' .:".Se6er...Admjni.str.a'tor'
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Kapital $75 $75,000.00
SDI $98 $8,300.00 $5,250.00 $104,858.00
After reviewing botli proposals and obtaining reference checks, staff determined that the City's overall needs and objectives would be met by SDI's proposal (Exhibit A). 2 174
Kapital's proposal came in lower tlian SDI's. However, the assigned teclmician identified in Kapital's proposal would be commuting from San Diego. As a result, staff determined that Kapital's proposal lacked the necessary flexibility and would likely be unsustainable for a year.

SDI has a l'iistory of working with numerous local municipalities and public safety agencies. SDI's extensive government experience, reference check feedback, and assignment of staff located closer to South Gate determined why SDI has been selected as the preferred vendor.

Expected benefits of Supplemental IT Support contract include:
* Improved response time and resolution of staffing IT requests. * Timely completion of projects.
* Ability to focus on additional IT-related project improvements. * Reduction of IT staff overtime and burnout.
* Additional subject matter expertise (SME).

ATTACHMENT: Proposed Agreement (including Exliibit A - SDI Presence, LLC Proposal) 175

AGREEMENT FOR PROFESSIONAL SERVICES FOR SUPPLEMENT AL

INFORMATION TECHNOLOGY SUPPORT BETWEEN THE CITY OF

SOUTH GATE AND SDI PRESENCE LLC
Tliis Agreement for Professional Services for Inforination Teclu'iology (IT) support services, ("Agreement") is made and entered into on April 9, 2024, by and between tlie City of Sout]i Gate, a municipal corporation ("City"), and SDI Presence LLC ("Consultant"). City and Consultant are soinetiines liereinafter individually referred to as a "Paity" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provided for certain services relating to IT support services as it does not liave tlie personnel able and/or available to perform the services for which it seeks assistance;
WHEREAS, Consultant warrants to the City that it has a pool of sub-contractors with the skills, knowledge, qualifications, and expertise to perform properly and timely the Professional Services under the Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perforin the services as described in the proposal on an as-needed basis attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:
--1-;8C-(D-E-OF-8E-R-VIC-E:.-C-i-t-y-heret-y-eng-ages-C-ens-u-l-ta-nt--and-C-ensu-l-tan-t- accepts-suclr- - engagement, to provide available professional staff to perform various IT support tasks requested by tlie City and as described in Exhibit "A" attached liereto and made a part of this Agreement. The Scope of Services may be mutually amended from time to time by botli Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of One Hundred Four Thousand Eight Hundred Fifty-Eight Dollars ($104,858). The City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Council.

2.I Consultant shall be required to attend meetings at City Hall as necessai'y in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with tlie agreed-upon hourly rate included in a proposed engagement letter to be submitted by the Consultant with respect to the services requested by the City. Such hourly rates shall be between $74-$165 per l'iour depending on the assignment and skills of the professional staff. 176
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2.3 No payment made hereunder by City to Consultant, other than the final payment, sliall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations rinder this Agreement.

2.4 The Consultant sliall submit to the City a bill of services witl'iin 15 calendar days after the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of tl'ie invoice.

3. TERM OF AGREEMENT. This Agreement is effective as of April 9, 2024, and will remain in effect for a period of one year from said date, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. Tlie City Manager, for the purposes of this Agreement, is the agent for tlie City. Whenever approval or authorization is required, Consultant understands that the City Manager has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently lias no interest and shall not acquire any interest, direct or indirect, in any real property located in the City wliich may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of tliis Agreement, no person liaving sucli interest sliall be employed by it. Witliin ten (10) days, Consultant agrees that during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in the Consultant's business. During the term of this Agreement and/or as a result of being awarded tl'iis Agreement, Consultant shall not offer, encorirage or accept any financial interest in the Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. Tlie City may tern'iinate tliis Agreement at any time without carise by giving thirty (30) days written notice to Consultant of sucli termination and specifying the effective date tliereof. In tliat event, all finisl'ied or rinfinislied documents and other materials sliall, at tlie option of City, become its propeity. If this Agreement is terminated by City as provided herein, Consultant will be paid tlie total amount of its costs incurred as of the termination date. In no event shall tlie amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.
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6.2.1 Tlie City may, by written notice to Consultant, terminate the wliole or any part of tliis Agreement in any of the following circumstances:
a. If Consultant fails to perfoim the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct sucli failure within a period of ten (10) days (or such longer period as City may authorize in writing) a'fter receipt of notice from City specifying srich failure.

6.2.2 In tlie event City tetminates tliis Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2. 1, City may require Consultant to provide all finislied or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computation, surveys, models, or otlier sin'iilar documentation prepared by Consultant. Upon such tetmination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining tlie vague of the work perforined up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to autliorized reimbursement expenses.

6.2.4 If, a:tter notice of termination of tl'ie Agreement under the provisions of Subsection

6.2.1 above, it is determined, for any reason, tliat Consultant was not in defarilt, or that tlie defarilt was excusable, then tlie rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1 above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest m tliis Agreement withorit the express prior written consent of City.

6.4 Non-Discrimination.

6.4.I Consultant shall not discriminate agauist any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (inc)uding gender expression), color, religion, ancestry, sexual orientation, 178
Agreement for Professional Services
SDI Presence LLC

national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and Corinty and City governrnents.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment withorit regard to their race, color, religion, ancestry, sex, national origin, disabled or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perfoim services under this Agreement, are free from such discrimination. Such employment practices include, but are not limited to:
hiring, upgrading, demotion, transfer, recruitment, recruitment adveitising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4. 1 above shall be included in all solicitations or advertisements placed by or on belialf of Consultant for personnel to perfonn any services ruider tliis Agreement. City shall have access to all documents, data and records of Consultant and its subcontractors for purposes of determining compliance with tlie equal employment opportunity and non- discrimination provisions of tliis Section, and all applicable provisions of Executive Order No. 11246 which is incorporated lierein by this reference. A discriminatory practices) ls available for review and on file with tlie City Clerk's Office.

6.5 Insurance. Consultant sliall submit to City certificates indicating compliance with tlie following minimum insurance requirements no less tlian one (l) day prior to beginning of performance under this

6.5.1 Agreement: Workers' Compensation Insurance as reqriired by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Compreliensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 per occutarence/accident for bodily injury and propeity damage liability. Each sucli policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted or aritliorized to do business in tlie State of California, or whicli is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. 179
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c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be caiiceled except upon tliirty (30) days prior written notice to City of sucli cancellation or material change." e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and liold hari'nless City and/or any otlier City agency, including otlier employees, officers and representatives, for/from any and all claims or actions of any kind asseited against City aiid/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent acts or omissions, or willful misconduct in the perforn'iance under tliis Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any tl'fflrd parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance w ith Applicable Law. Consultant and City shall comply with all applicable laws, ordinances and codes of the Federal, State, County and city goverru'nents, witliorit regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and - - ----- -isnot-i-ntend-ed-,norshal-1 i-tbe construed, to create the relationship of agency, servant, employee, paitnersliip, joint venture or association, as between City and Consultant.

6.8.I Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall liave any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood tliat Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely sucli as are prescribed by tliis Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event tliat Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competentjurisdiction or CalPERS to be eligible for ei'irollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of 180
Agreement for Professional Services
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City.

6.8.3 BusinessLicenseRequired.AccordingtoTitle2.08.40oftheSouthGateMunicipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated witli the acquisition or maintenance of such business license shall be the sole responsibility of the Consultant.

6.9 Consultant's Personnel.

6.9.1. All services reqriired under tliis Agreement will be perfoimed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qrialifications, permits and licenses required by State and local law to perform such services, including, witliout lin'iitation, a City of South Gate business license as reqriired by the Soutli Gate Municipal Code.

6.9.2. Consultant shall be solely responsible for the satisfactory work perforinance of all personnel engaged in performing services required by this Agreement, and compliance witli all reasonable performance standards established by City.

6.9.3. Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and sliall comply with all requirements pertaining to la 'a
Security.

6.9.4. Consultant sliall indemnify and hold liarmless tlie City and all other related entities, officers, employees, and representatives from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices or of any negligent acts or omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in pait rinder this Agreement shall be the subject of an application for copyriglit by or on bel'ialf of Consultant.

6.11 Legal Construction.

6.ll.l.This Agreement is made and entered into in tlie State of California and shall in all respects be interpreted, enforced and governed ruider the laws of the State of California witliout regard to conflict of law principles.

6.ll.2.Tliis Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of tl'iis Agreement sliall be construed as thorigh each of the parties participated equally in the drafting 181
Agreement for Professional Services
SDI Presence LLC

of the same, and any rule of consttuction that a document is to be construed against tlie drafting party shall not be applicable to this Agreement.

6.ll.3.The article and section, captions and headings herein liave been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. Tl':iis Agreement may be executed in counterpaits and, as so executed, shall constitute an agreement whicl'i shall be binding upon all Parties herein.

6.13 Final Payment Acceptance Constitutes Release. Tlie acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furitished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy andcompetency of the information provided aiid/or work performed: nor sliall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in tlie work prepared by Consultant, its employees, subcontractors and agents.

6.14 Corrections. In addition to tlie above indemnification obligations, Consultant sl'iall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Shorild Consultant fail to make such correction in a reasonable, timely mai'iner, such correction shall be made by City, and the cost thereof shall be charged to the Consultant.

6.15 Files. All files of Consultant pertaining to City sliall be and remain the propelty of City. Consultant will control the pliysical location of sucli files during the term of this Agreement and shall be entitled to retain copies of such files ripon termination of this Agreen'ient. Notwitlistanding anything to tlie contrary in tlie foregoing and for the purposes of clarity, Consultai'it, including Consultant's subcontractors and third-paity vendors, shall retain ownersliip of any preexisting intellectual property used and/or delivered to City in the performance of tlie Services rinder this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other Party, irrespective of the 182
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lengtli of time for which sucli failure continues, sliall not constitute a waiver of such Paity's right to demand compliance by sucli other Paity in tlie 'future. No waiver by a Paity of a defarilt or breach of the other Party shall be effective or binding ripon such a Party unless made in writing by such Party, and no such waiver sliall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach sl'iall affect any other default or breach, or cover aiiy other period of time, otlier than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy sl'iall not constitute a waiver or election of remedies with respect to any other permitted or available riglit of remedy.

6.17 Mitigation of Damages. In all sucli situations arising orit of this Agreement, the Paities shall attempt to avoid and minimize tlie damages resulting from tlie conduct of tlie other Party.

6.18 Severability. If any provision in this Agreement is held by a corirt of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will neveitheless contimie in full force without being impaired or invalidated in any way.

6.19 Attorney's Fees. The Paities hereto acknowledge and agree that each will bear his or its own costs, expenses and attorney's fees arising orit of and/or connected witli the negotiation, drafting and execution of tl'ie Agreement, and all matters arising out of or connected tlierewith except tliat, in the event any action is brought by any Party hereto to enforce tliis Agreement, the prevailing Party in such action shall be entitled to reasonable attorney's fees and costs iii addition to all other relief to which tliat Party or those Paities may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neitlier Party has made any representations to tlie otlier except as expressly contained herein. Neitl'ier Party, in executing or performing tliis Agreement, is relying upon any statement or information not contained in tliis Agreement. Any amendments, clianges or modifications to this Agreement must be made in writing and appropriately executed by botl'i City and Consultant.

6.21 Notices. Any notice reqriired to be given hereunder sliall be deemed to liave been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
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TO CITY:

City of South Gate
Rob Houston, City Manager
8650 California Avenue
South Gate, CA 90280
TEL: (323) 563-9503
Email: rhouston@,sogate.org
TO CONSULT ANT:

SDI Presence LLC
Phil Danie, Executive Vice President
200 E Randolph St Suite 3550
Cliicago, IL 60601
TEL: (949) 836-3351
Email: pdai'iie@ sdipresence.com
Agreement for Professional Services
SDI Presence LLC

WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze, City Clerk
8650 California Avenue
Soutli Gate, CA 90280
TEL: (323)563-9510
Email: yglaze(Jsogate.org

6.22 Warranty of Authorized Signatories. Eacli of the signatories liereto warrants and represents that he or she is competent and arithorized to enter into this Agreement on belialf of tlie Party for whom he or slie purports to sigi'i.

6.23 Consultation with Attorney. Consultant wairants and represents that it has consulted with an attorney or laiowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against l)rafting Party. City and Consultant agree ey ve cooperated in tlie review and drafting of this Agreement. Accordingly, in the event of any ambiguity, neitlier Party may claim that the intetpretation of tliis Agreement sliall be construed against eitlier Party solely becarise tliat Paity drafted all or a portion of this Agreement, or the clause at issue.

7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also know as the "Levine Act," a disclosure of political contributions totaling more than two hundred fifty dollars ($250) witliin the previous twelve (12) months, and for three (3) months following tlie date a final decision concerning a contract has been made, must be filed.

Tlierefore, tlie City reqriires tliat Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.

8. EFFECTIVE DATE. The effective date of tliis Agreement is April 9, 2024, and will remain in effect for one year, unless otlierwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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Agreement for Professional Services
SDI Presence LLC

IN WITNESS WHEREOF, the Paities liereto liave caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Gil Hurtado, Mayor
ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:
1u /
Raul F. Salffls, City Attorney
SDI PRESENCE LLC:

B7:

Phil Danie, Executive Vice President
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TABLE OF CONTENTS
Cover Letter
Section 1
Section 2
Section 3
Section 4
Appendix A
Appendix B
Appendix C
Server Administrator Scope of Services.

Proposal Costs
References
Required Forms
Resumes
West Coast Client List
Legal Exceptions
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October 5, 2023
Jose A. Gonzalez
Purchasing Supervisor
City of South Gate
8650 California Ave.

South Gate, California 900280
Ra: RFP Supplemental IT Support Services Server Administrator Role Dear Mr. Gonzalez,
SDI Presence LLC (SDI) is pleased to submit our response to your Request for Proposal for Supplemental !T Support Services ServerAdministrator Role. SDI is committed to supportingthe City ofSouth Gate (City) with the scope of work/services listed in the RFP.

AboutSDl
SDI is an IT Consultancy and Managed Services firm that helps public sector clients enhance their use of teclmology. SDI has worked with more than 190 local government agencies, completing IT and Network Assessments, IT, GIS, SCADA, CAD Management and Managed Services, IT Service Level Assessments, Policy and Procedure Development, Project Management, Technology Procurement and Selection, Cybersecurity, Application Management and Support, and Implementation Support Services. Our team is comprised of highly qualified IT specialists with experience supporting local government clients.

SDI prides itself on bein@ there for our clients and ensurinz our presence by beinz responsive, proactive, innovative, and timely. From our years of experience within all areas of IT delivery and our local "home team" knowledge and responsiveness, SDI is unmatched in our qualifications for supporting the City.

Contacts
Sharee L. Wolff is the Chief Financial Officer of SDI and is hereby authorized to bind the company. Phil D a nie, Senior Vice President, is authorized to negotiate the terms of the contract.

Contact Information
Phil Danie
E.h=iil: [email protected] Telephone: 949-836-3351 Sincerely,
Sharee L. Wolff, Chief Financial Officer
SDI Presence LLC
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Sectionl ServerAdministratorScopeofServices
SDI provides services ranging from full IT managed services delivery where we serve as the clients IT Department to supplemental IT support and staffing. SDI has reviewed the City of South Gate's requirements and can deliver all services listed in the RFP scope of work as outlined below.
6 Server Administrator Scope of Services

6.1 This RFP seeks on-site Supplemental Server Administrator Support Services.

6.1.1 Two days per week (10-hour workdays) of on-site Server Administrator level support are required.

6.1.2 Support Responsibilities and Duties:

6.1.2.1 Setting up new users with required access (onboarding)

6.1.2.2 Disabling and removing employee access (offboarding)

6.1.2.3 Physical or virtual server and software installation for 3rd party bidders

6.1.2.4 Deployment or maintenance of new virtual machines

6.1.2.5 Preventative server maintenance & security - Windows updates and other software updates

6.1.2.6 Utilize Wireshark for the monitoring and troubleshooting of LAN and WAISI connectivity and network security.

6.1.2.7 Malware & antivirus software protection monitoring and management.

6.1.2.8 Troubleshooting system hardware, operating systems, and applications

6.1.2.9 Testing of server hardware, OS, and applications

6.1.2.10 Testing disaster recovery policies and procedures

6.1.2.10.1 Experience with Datto BCDR backup solution helpful

6.1.2.11 Server systems documentation

6.1.2.12 Weekly and monthly system status and performance reporting

6.1.3 Project-related services may include:

6.1.3.1 Current server upgrades/migration

6.1.3.2 Wireless implementation

6.1.4 Asset Management Services include:

6.1.4.1 Physical inventory
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6.1.4.2 Asset receiving

6.1.4.3 Asset tracking

6.1.4.4 Software license management

6.1.4.5 Asset disposal
501 Response to 6.1
Server Support
SDl"s server support methodology is integrated within the overall endpoint management practices described below in the Managed Services Technology section. In general, SDI typically furnishes clients with an Information Technology Service Management solution toincrease the efficiency and effectiveness of the entire service offering. This host-based continuous monitoring agent, installed on each computer endpoint, conducts environmental data collection and provides a centralized IT management portal.

SDI encourages clients to maintain manufacturer hardware warranty support on mission critical systems.

While SDI will perform initial assessments of hardware problems as well as basic upgrades (RAM, storage, controller cards), on-site technicians generally defer to manufacturer warranty coverage for hardware failures.

Services management such as Active Directory, DHCP, DNS, Group Policy, Print and Document Services, IIS, Windows Deployment Services, and Windows Server Update Services are all managed as a part of the core operations for all environments.

SDI will implement a monthly patch management schedule for server operating systems wherein select non-critical servers will receive operating system and application patches as a part of a test group. In the event these servers experience problems with the patches, a rollback process will be enacted. If no problems are identified, the patches will be applied to the remaining servers.

Managed Services Technology
SDI typically furnishes clients with an Information Technology Service Management (ITSM) solution to increase the efficiency and effectiveness of the entire service offering. This ITSM employs a host-based continuous monitoring agent, installed on each computer endpoint, to conduct environmental data collection and centralize IT management. This highly configurable agent improves the efficiency of IT management through:
+ Centralized remote administration, support, and power management * Customized continuous monitoring and alerting
* Operating system patch-level monitoring and management * Endpoint status reporting and alerting
* Inventory tracking
The monitoring and alerting feeds into the helpdesk ticket and resolution tracking component, thereby automating the tracking of system-generated alerts. Desktop endpoint management services typically include setup and configuration of desktops; ongoing hardware diagnostics and support of all desktops, printers, and other peripherals; maintenance of operating system and application patch levels in accordance with agreed-upon outage schedules; installation, upgrades, and troubleshooting of software as required; maintenance of accurate hardware and software inventories; performance of minor hardware installations and modifications on IT equipment. Server endpoint management services typically Proposrrl to the Ciry of Soutli Gate for
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include the same as desktop endpoints with the addition of administration of server-based file systems to ensure that access to organizational data is secure and available for authorized users/groups, administration of Active Directory, enterprise application support.

Typical monthly patch management schedules include select users and systems that receive the operating system and application patches as a part of a test group. In the event these users experience problems with the patches, a rollback process will be enacted. If no problems are identified, the patches are applied to the remaining workstations.

Software Management
SDI directly supports or coordinates with external third-party vendors to support, numerous applications central to municipal and public safety operations. These programs include, but are not limited to, Laserfiche, HDL, Computer Aided Dispatch/Records Management system (CAD/RMS), NetMotion Mobility, BlueCheck, Coplink, 2FA, in-car video systems, body-word video systems, surveillance systems, and numerous enterprise-level antivirus solutions. SDI supports access to Justice Data Interface Controller (JDIC), Electronic Suspected Child Abuse Report System (E-SCARS), LACRIS, ESCARS, Verdugo Fire Dispatch, and electronic Probable Cause determinations/declarations (ePCD).

Patch Management Workflow
SDI will work with the City's IT staff to develop a patch management workflow based on your unique needs. Below is an example of a patch management workflow developed with, and utilized for, a current SDI client.

Patch Management Process
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Virtualization
SDI is an advocate of virtualization. The benefits ofvirtualization are significant and continuously evolving.

Immediate benefits support data center modernization while extended benefits result in lessened capital expenditures and an overall reduction in the total cost of ownership. Transitioning from a physical server model, where physical servers often perform individual tasks and underutilize resources, to a virtualized model, where physical servers host many virtual servers and optimize resource utilization is the first and most apparent benefit. However, virtualization also provides added flexibility and scalability by pooling resources for computing, storage, and networking permits load balancing, and simplifies disaster recovery procedures.

Relevant to the City of South Gate's virtualized environment, SDl"s typical design, configuration, and management of the virtualized environments at nearly all Los Angeles and Orange County municipal clients include multi-host, high-availability clusters operating on vCenter/vSphere 6.5-7.0 Standard/Essentials Plus with managed or standalone ESXi 6.x-7.x VMware hosts. Storage integration is ideally iSCSl connected flash array(s) that support compression, deduplication, and immutable snapshots.

Alternate configurations may employ iSCSl connected SAN or on-board storage. SDI's scope of services include the full spectrum of initial design and setup, physical-to-virtual conversion/migration, storage integration/replacement, platform modernization, and daily management and maintenance. SDI also supports Microsoft Hyper-V environments on a variety of current operating system and storage platforms.

Disaster Recovery
SDI designs, deploys, and supports various systems that leverage technologies labeled as high availability, clustered, fault tolerant, redundant, and others, but even the most robust of systems may occasionally experience an event that affects the availability of data. To mitigate the risk of such an event adversely affecting the continuity of operations, SDI employs a layered disaster recovery model that leverages a combination of available solutions including SAN snapshots, on-site backup repositories, off-site backup repositories, and may even resort to seeminBly legacy offline tape backcip repositories to ensure a client's data is protected and available for restoration in the event of a disaster.

Asset Management
SDI personnel can perform a comprehensive assessment of the current state of the environment. This assessment includes, but is not limited to, system scans, deployment of host-based monitoring and reporting tools, and hands-on inspection of infrastructure devices. The resulting baseline snapshot includes an inventory of computer hardware including virtualized assets, software including version details, and network infrastructure devices including interconnection details. This initial assessment is intended to help gauge deviations from generally accepted information technology management best practices.

Network Administration
The City's RFP and other available documents have identified network technologies that SDI manages at other local government sites. SDI understands that the City is not looking for a vendor to provide administration of the complete network but SDl"s Server Administrator will work closely at times with the City"snetworkpersonnel. Withoutdivulgingthespecificsites,thefollowingnarrativeisintendedtoserve as examples of SDl"s experience managing such network equipment relevant to the City of South Gate.

SDI manages numerous firewalls from manufacturers such as Palo Alto, Cisco, Fortinet, Sonicwall; site-to- site VPNs (e.g., Los Angeles County Sheriff, Verdugo Fire Dispatch), and remote-access VPNs leveraged for both border security and internal segmentation at several sites. Additionally, we have migrated several clients to Palo Alto application-layer/next-generation firewalls (NGFW) to provide a more unified threat Proposnl to the City of Soutli Gate for
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management platform that includes application-layer visibility to increase understanding of application traffic, expanded traffic control options beyond blunt allow/deny, reduction of threat vectors, improved performance and security, and simplified management.

Network infrastructure monitoring and alerting is typically performed using a mixed on-premises and cloud-based network monitoring tool to perform continuous monitoring of network devices and traffic.

This fee-based tool provides a real-time view of the City's network, including all networked devices and detailed interconnections. This service provides:

A real-time view of the City"s network, including all the devices and interconnections * A real-time inventory of all the technology on the City's network Automated backups of network infrastructure configurations * 24/7 proactive infrastructure monitoring and alerting * Automated troubleshooting tools and secure remote access to the City's infrastructure devices
* Performance reports
Security Administration
SDI understands that the City is not looking for a vendor to provide security administration of the complete network but SDl"s Server Administrator will work closely at times with the City's security specialist and network personnel. SDI typically recommends that clients establish a robust and layered security model when feasible. SDI can develop a comprehensive INFOSEC proposal to address any observed deficiencies in the City's adherence to a generally accepted risk management framework applicable to government- owned systems. Labor hours to implement INFOSEC recommendations by SDI are not included within the scope of services. There may be a potential for additional software, hardware, and licensing costs that must be borne by the City to proceed. The proposal will include assessment of existing, and recommendatioiais to implenaient, tlie following teclinologies:
* Intrusion detection system/intrusion prevention system (IDS/IPS) * Security information and event management (SIEM) * Audit logging and correlation of compatible computer systems * Audit logging and correlation of compatible network infrastructure equipment * Endpoint security (e.g., firewall, anti-virus, anti-malware, application whitelisting, etc.) * Vulnerability assessment and management
* Disaster planning (e.g., IT contingency planning, continuity of operations, etc.)

6.2 Documentation

6.2.1 ASSiSt with the creation and maintenance of accurate and updated technology documentation, including, but not limited to:

6.2.1.1 Device configuration version control

6.2.1.2 Updated equipment, application, warranty, and license lists

6.2.1.3 Project-related network diagrams
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501 Response to 6.2
Documentation
Integral to SDI's delivery of Managed IT Services is the documentation of the processes, policies, procedures and plans associated with our services. The documentation listed below is an example of various documentation that can be provided to the City. * Network performance reports
* Inventory reports
* CyberSecurityUserTrainingandPhishingCampaignResults
Comprehensive Technology Plan and Policy
* Support ticketing and SLA reporting
* System status reports
* Budgeting
* Policies and Procedures
The importance of project documentation cannot be understated and the need to be able to refer and access them when needed is critical. Archiving and versioning of key documents critical to the City of South Gate provides a historical record of initial definitions and the changes that took place throughout the project until the final elements are put into service. No project should be dependent on information that is in a resource's head, on their local equipment, or hand-written in notebooks. Capturing, storing, and controlling all forms of projectinformation must occur on a regular basis. Documents will all be stored in shared folders in SharePoint and IT Glue.

6.3 Skills and Qualifications

6.3.1 Bachelor's degree in computer science or engineering

6.3.2 Mustpossessaminimumofseven(7)yearsoftechnicalexperienceinthe server administration role.

6.3.2.1 Current resume illustrating how potential candidates meet the above education and technical experience should be included in bidder proposal.

6.3.3 Ability to solve problems in stressful situations.

6.3.4 Proficient in PowerShell scripting

6.3.5 Ability to work independently and effectively manage time.

6.3.6 Attention to detail and ability to prioritize effectively.

6.3.7 Knowledge of incidence response life cycle

6.3.8 All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre- employment medical examination (which will include a drug/alcohol screening). New employees and contractors must complete a verification form designated by the United States Department of Homeland Security, Proposal to the City of 5outli Gate for
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Citizenship, and Immigration Services, that certifies eligibility for employment in the United States of America.

SDI Response to 6.3
The SDI Team includes enthusiastic and experienced staff to support the existing and longer-term needs of the City. SDI brings a resume of 175 technology professionals and a 25-year long history of delivering IT managed services to public agencies. Resumes are provided in Appendix A.

Screen/Backqround Checks
SDI will comply with the City's pre-employment requirements for a background investigation, fingerprinting, and drug/alcohol screening. The SDI Team completes a rigorous screening and evaluation process for potential hires prior to client submission. We also use a three-tier approval system that includes the senior recruiter, the local technical manager, and the program manager before our client ever sees a project resource.

We ensure that all employees will comply with the City's requirements (e.g., W2, verified work permit, background checks, drug tests, etc.). Our screening and evaluation process includes:

Background and work reference checks
* Credit checks
* Criminal (local, fed, and national) checks
* Cultural fit and communication skills
DMV report checks
Drug tests (for consultants engaged in client projects or at a client's request) Education verification
Phone and in-person interviews
Sexual offender database checks
Social Security verification
Industry Certifications
SDI holds an extensive range of certifications from industry associations, leading product manufacturers, and government agencies. Combined with a solid track record of successful system implementations and impressive client portfolio, our accreditations speak to our ability to equip your organization with exceptional technology.

ACMP (Association of Change Management Professionals) Agile Certified Practitioner
CompTIA: A+, I-Net, Network+, Project+, Security+, Server+ Certified Business Analyst Professional (CBAP)
Certified Computer Professional (CCP)
Certified Information Systems Auditor (CISA)
Certified Information Systems Security Professional (CISSP) Certified Public Accountant (CPA)
Committee on National Security Systems certifications Geographic Information Systems Professional (GISP)
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Manufacturer Certifications
* Check Point Certified Security Engineer (CCSE)
* Cisco Certified Internetwork Expert - Routing and Switching (CCIE) * Cisco Certified Network Associate - Data Center (CCNA) * Cisco Certified Network Professional (CCNP)
* Citrix Certified Professional - Networking (CCP-N) * Dell Certified SE
* Firetide Mesh Engineer
* Genetec Omnicast Certification
* Microsoft Certified Professional (MCP)
* VMware Certified Associate
List of Staff Certifications
Certification
AWS 544
No. of Staff with
Each Certification
1 Certification
11T Excel
No. of Staff with
Each
Certification
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6.4 Please describe your experience in providing the following value-added services

6.4.1 Microsoft server upgrades and deployment
501 Response to 6.4
SDI is a Microsoft Gold Partner meeting Microsoft's high standard of technical performance, service quality, and customer care. SDI has numerous employees with Microsoft certifications.

SDI has transitioned several clients from a version-based Microsoft Office model to software as a service with subscription-based Office 365, including Microsoft-hosted Exchange email solutions and SharePoint Online. This model of advanced hosted email simplifies management and helps protect information with advanced features such as anti-malware, anti-spam filtering, data loss prevention, and disaster recovery.

Examples of local clients for which SDI has coordinated recent Microsoft modernization projects include:
+ City of Arcadia - Completed conversion from on premises Exchange and version-based office productivity suite to Microsoft 365, including Active Directory replication to Azure, enterprise application single sign on (550) with third-party solution providers, Active Directory Federated Services (ADFS) authentication for Los Angeles County Sheriff's Department and Los Angeles Courts.

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* City of Alhambra Fire Department - Completed conversion from on premises Exchange and version-based office productivity suite to Microsoft 365, including Active Directory replication to Azure.
* West Cities Police Communications (West-Comm) - Completed conversion from on premises Exchange and version-based office productivity suite to Microsoft 365, including Active Directory replication to Azure.
* City of Alhambra Police Department - In progress conversion from on premises Exchange and version-based office productivity suite to Microsoft 365, including Active Directory replication to Azure, Active Directory Federated Services (ADFS) authentication for the Los Angeles County Sheriff's Department.
* City of Los Alamitos - In progress conversion to Microsoft 365, Azure and Exchange portions completed, in progress for office productivity, SharePoint, and OneDrive.

6.4.2 Virtualization infrastructure
501 Response to 6.4.2
SDl"s Infrastructure team is a global IT leader in outsourced Infrastructure Services. We provide a focus on quality that enables us to run IT for some of the world's largest organizations and act as an end-to-end service provider supporting our clients from strategy through implementation.

In these times of global economic uncertainty, we see our public sector clients striving to find new and innovative ways to provideincreased levels of service while reducing expenditures. The market constantly evolves, which requires us to continue to work in collaboration with our clients to support their transformation and innovation initiatives. Our people understand that Infrastructure is a significant enabler for this change. We are not afraid of the market, instead we challenge the market and offer a high-quality, reliable and innovative portfolio of services to our clients.

Value to the City from the proposed solution and services follows:
* A robust flexible cost-effective delivery model in line with the requirements and vision of the City.
* 24x7x365 infrastructure operations center monitoring services with improved quality and reliability through proactive service management and maintenance. * Automation services driving and delivering innovation across all components of the City's infrastructure eco system while reducing failure and disruptions. * Common and uniformity of tools across the City's landscape. * Highly skilled and certified resources providing relevant recommendations on upcoming technologies and performing industrialized implementations of leading practices and technological solutions.

SDI is an advocate of virtualization. The benefits of virtualization are significant and continuously evolving.

Immediate benefits support data center modernization while extended benefits result in lessened capital expenditures and an overall reduction in the total cost of ownership. Transitioning from a physical server model, where physical servers often perform individual tasks and underutilize resources, to a virtualized model, where physical servers host many virtual servers and optimize resource utilization is the first and most apparent benefit. However, virtualization also provides added flexibility and scalability by pooling resources for computing, storage, and networking permits load balancing, and simplifies disaster recovery procedures.

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Relevant to the City of South Gate's virtualized environment, SDl"s typical design, configuration, and management of the virtualized environments at nearly all Los Angeles and Orange County municipal clients include multi-host, high-availability clusters operating on vCenter/vSphere 6.5-7.0 Standard/Essentials Plus with managed or standalone ESXi 6.x-7.x VMware hosts. Storage integration is ideally iSCSl connected flash array(s) that support compression, deduplication, and immutable snapshots.

Alternate configurations may employ iSCSl connected SAN or on-board storage. SDl"s scope of services include the full spectrum of initial design and setup, physical-to-virtual conversion/migration, storage integration/replacement, platform modernization, and daily management and maintenance. SDI also supports Microsoft Hyper-V environments on a variety of current operating system and storage platforms.

6.4.3 Backup methodologies
501 Response to 6.4.3
SDl"s Infrastructure team supports a fully managed enterprise Backup and Restore Management service across the United States. SDI's Infrastructure team supports an impressive 70+ PB of Backup. Backup support teams provide support not only for SDI's Infrastructure of backups, but also for the resolution of failed backups aided by swift and reliable data recovery within the confines of the SLA.

SDI's Infrastructure team adopts industry leading practices in building and managing IT backup and restore infrastructure services for clients across all industries.

Through our partnerships with leading Backup technology vendors such as Pure, EMC, NetApp, NetBackup, CommVault, etc. we bring in the best Centralized, On-prem, cloud and remote backup solutions available in the market to our clients that fits their current requirements as well as setting them up for the future.

SDl"s Infrastructure team will provide a fully managed Backup and Restore Management service for the City with a cost-effective support service for the security, protection and recovery of data. Our backup administrators will be responsible for the management and control of SAN, NAS storage and directly attached backups, restores and archival services. Our skilled support teams provide support not just for the running and completion of backups, but also for the resolution of failed backups aided by swift and reliable data recovery. SDl"s Infrastructure team will assist with the installation, configuration and maintenance of the backup infrastructure for the high-level reliability and security of data.

Backups are taken based on the level of service. The standard service occurs in weekly and nightly increments. Service level and scheduling is adjustable. Restoration is done via a service desk request.

Backup Activities
Backup and Recovery
* Configuring, monitoring backups and data restoration for in-scope infrastructure * Configuring, monitoring of offsite rotation of backup medias and disaster recovery policies * Monitoring/reporting/resolution of missed and failed backups * Backups can be ordered by the City using the standard change management process * Daily health checks
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* Perform random validation of backups/archives to facilitate the successful restore/retrieval when called upon. The standard frequency for such checks being perFormed on a quarterly basis.
* ProvidesupportforsnapshotbackupsofVMWareenvironmentsbyusingtheVMWareagent of the backup tool being supported
* Managing current infrastructure and application backup solution * Managementoftheback-upmedia(tapes,cross-site)
@ Monitoring of back-up capacity
Restoration is done via a service desk request. This set-up is done within the server management service, not in the standard backup service. * Storage and backup are segregated in the service. Backup agent management on servers and backup services are segregated. Configuring, monitoring backups and data restores for:
o NAS Storage
o SAN Storage
* Execute Backup and Recovery processes providing the completeness and reliability backup and recovery processes
* Create backup and recovery database catalogues and logs * Perform online and external media system backup and recovery functions * Recover database in event of database corruption or other circumstances requiring database recovery. Database recovery does not mean replicating test instances using database backup.

These are requested separately to the service.
* Conduct tests and validations to take care of data integrity following database recovery

6.4.4 Wireless deployments and management
501 Response to 6.4.4
As mentioned in our response to 6.1, SDI manages numerous firewalls from manufacturers such as Palo Alto, Cisco, Fortinet, Sonicwall; site-to-site VPNs (e.g., Los Angeles County Sheriff, Verdugo Fire Dispatchl and remote-access VPNs leveraged for both border security and internal segmentation at several sites. Additionally, we have migrated several clients to Palo Alto application-layer/next-generation firewalls (NGFW) to provide a more unified threat management platform that includes application-layer visibility to increase understanding of application traffic, expanded traffic control options beyond blunt allow/deny, reduction of threat vectors, improved performance and security, and simplified management.

Networkinfrastructure monitoring and alerting is typically performed using a mixed on-premises and cloud-based network monitoring tool to perform continuous monitoring of network devices and traffic. This fee-based tool provides a real-time view of the City's network, including all networked devices and detailed interconnections. This service provides:
* A real-time view of the network, including all the devices and interconnections * A real-time inventory of all the technology on the network * Automated backups of network infrastructure configurations * 24/7 proactive infrastructure monitoring and alerting * Automated troubleshooting tools and secure remote access to the City's infrastructure devices
* Performance reports
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6.4.5 Technical support
501 Response to 6.4.5
SDI provides a comprehensive suite of IT management services to municipalities within Los Angeles and Orange counties. The scope of services provided range from routine O&M to specialized planning and management of mission-critical functions and data-center operations. The scope of staffing levels range from supplemented IT support, wherein SDI provides part-time/full-time consultants to supplement IT staff as needed, to full service IT support, wherein SDI provides full-time consultants to lead IT operations.

SDI derives experience from working as IT specialists in the public sector for over 25 years. During this time, our government agency clients have engaged our team to provide on-site and remote IT support services and to conduct public sector technology plans. SDI has developed short and long-range project plans and offered valuable insight for budgeting and procurement.

SDI has reviewed the City's objectives as stated in the RFP and have mapped them to the corresponding Service Delivery Model below. Each Service Delivery Activity follows proven processes and plans to meet each of the City's objectives.

The 501 Service Delivery Model
The SDI model
divides IT
management
three connected
layers.

Management
actions and
decisions at each
layer are
different, but
interrelated.

SDI's West Coast Division has worked with 190+ local government agencies to provide IT Managed Services, custom software development, complete IT/Network Assessments, IT/GIS Master Plans, IT Service Level Assessments, Policy/Procedure Development, Project Management, Technology Procurement and Selection, and Implementation Support. Our West Coast Client List is presented in Appendix B.

Our staff is comprised of 350+ employees. We have 175 technicai emp1oyees averaging 15 years of industry experience per employee.

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6.4.6 Patch management
501 Response to 6.4.6
As mentioned in our response to 6.1, SDI will implement a monthly patch management schedule for server operating systems wherein select non-critical servers will receive operating system and application patches as a part of a test group. In the event these servers experience problems with the patches, a rollback process will be enacted. If no problems are identified, the patches will be applied to the remaining servers.

Patch Management Workflow
SDI will work with the City's IT staff to develop a patch management workflow based on your unique needs. Below is an example of a patch management workflow developed with, and utilized for, a current SDI client.

Patch Management Process
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6.4.7 Asset inventory management
501 Response 6.4.7
As mentioned in our response to 6.1, SDI personnel can perform a comprehensive assessment of the current state of the environment. This assessment includes, but is not limited to, system scans, deployment of host-based monitoring and reporting tools, and hands-on inspection of infrastructure devices. The resulting baseline snapshot includes an inventory of computer hardware including virtualized assets, software including version details, and network infrastructure devices including interconnection Proposal to the Crty of 5outli Grite for
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details. This initial assessment is intended to help gauge deviations from generally accepted information technology management best practices.

6.4.8 Software licensing control
SOL Response 6.4.8
SDI directly supports or coordinates with external third-party vendors to support numerous applications centralto municipal and public safety operations. SDI will work with vendors for application issues beyond routine repair procedures and for non-standard, unique third-party software that the City utilizes. SDI can assist with purchasing recommendations on IT-related equipment (hardware) and software and coordinating with vendors as requested, although the City will make the purchase. SDI can create and maintain accurate and updated technology documentation, including a vendor contact list, and software license renewal dates. We provide extensive project management to ensure clients appropriately plan schedule and scope resource requirements.

6.4.9 Reporting, metrics, and communication
501 Response to 6.4.9
SDI will assign an account manager to the City which will serve as a single point of contact for managing the account. Additionally, at any time the City can reach out directly to SDl"s onsite resource regarding delivery of services. After the contract is executed, the account manager will meet with the City's IT Director to develop a plan that meets the City's needs and expectations for reporting.

SDIALIGN Program
Prioritizing Personal Connection to Ensure Client Success.

Buyers of technology today demand steady service - no interruptions, no technology environment is a solid client-partner relationship, with open communication channels, honest feedback, and mutual respect.

To secure this level of trust, SDI has developed the SDIALIGN program. Our SDIALIGN Team meets with our client teams every quarter to collect feedback on our performance, reliability, and customer service.

SDI's proactive SDIALIGN program is structured to identify issues before problems occur, with our SDIALIGN Team providing independent and unbiased oversight and results reporting on client engagements. The SDIALIGN Team is empowered to enforce SDl"s commitment to Presence in every client engagement.

The SDIALIGN Program includes:
* Case studies for key accounts, showing measurable milestones - what gets measured gets done. * Face-to-face visits with clients to review project plans. * Detection of process-related issues and communicating measurable action plans for resolution. * FeedbacktoSDlseniormanagement,whoarecommittedtoresolvingclientissuesandobjections. * Improvement plan if a skills gap were to be identified. * Notification to client of issue resolution and follow-up activities.

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+ AdirectchanneltotheOfficeoftheChiefExecutiveOfficerthatencouragesSDIclientstoexpress concerns.

6.5 Approach:

6.5.I In this section, the bidder must include its approach to providing efficient and effective server administration services, as well as its proposed administrative procedures, areas of responsibility, and a discussion of service delivery, such as method of contact and assignments, etc. Bidders should provide descriptions of their approach to the following:

Two days (20 hours) per week on-site support
Not to exceed 1,000 hours for the term of this contract.

SDrs Response to 6.5
As an established IT Managed Service Provider specializing in municipal and public safety IT operations, the SDI Team typically begins all new client engagements with a multi-step approach designed to identify the current state of an organization's IT operations. This processassists the SDI Team in the development of an agreed-upon desired state and to produce a gap analysis to identify a path to transition from the current to the desired state. This approach is an essential component of new client engagement as it is an opportunity to discover overlooked vulnerabilities, recommend updated practices, policies, and procedures, and to establish a new baseline of security and risk.

In the case of the City of South Gate, the transition from the City"s IT Team to the SDI Team should be a seamless process. We propose a project kick-off and briefing for the SDI project team as well as a knowledge transfer for SDI personnel so that all pertinent institutional knowledge is passed onto our team in an efficient manner.

As many organizations remain dependent on legacy operating systems and/or applications, SDI's initial assessment will evaluate the server infrastructure, identify items that are susceptible to exploitation, recommend compensating controls to help reduce risk, and make recommendations for modernization.

On the following page is a Project Timeline and Work Plan for the first four-weeks action items for the IT Assessment and transition of server administration projects from the City IT to SDI. The plan below is for a typical transition of all city IT resources to SDl"s IT managed services. In the case of the City of South Gate, SDI would limit the assessment to just the server infrastructure; however, SDI is agreeable to providing a complete assessment of all IT resources for an additional fee.

The duration of performance for delivery of the Technology Plan and Policy is 45 days after the IT Assessment is completed.

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I tta F RtA
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I. ' F61loyv up consJtation:>,. '
il, ='=-=-'-==- II , aFollow up_coniultation >"-
Inventory Management '
-=-------=- '. I -------------==- I
Host-based agent deployment
I ------------------=-=-
-=-a a
Full reporting available >
Platform Management
Desktop operating systems Assessment Remediation
Server operating systems
Network configuration
Assessment Remediation >
-------=- I -------=-
Virtualization Limited assessment
I-=-=-=-=-
INFOSEC Management
Vulnerability management
Intrusion prevention
Endpoint security
Limited assessment Full assessment >
Limited assessment Full assessment >
Limited assessment Full assessment >
Configuration management
Dlsaster planning
Assessment >
Assessment >
Week I
* Engage the City's IT staff and current service provider to ensure maximum knowledge transfer * Evolusle cuueiiL bt:iviu:' piuviJe!i ieiiiuLe acuss aiiJ iecuiiriguie iii su.urdance wi'th the City's preference
* Consult with City representatives/stakeholders to record observed obstacles and identify future IT goals and objectives
+ Perform discovery scan and produce preliminary hardware/operating system inventory * Identify highly vulnerable desktop assets and begin emergency risk mitigation planning * Provide week-one report to the designated City representative that includes:
o Preliminary observations
o Preliminary inventory report
o Request for approval to proceed with desktop emergency risk mitigation actions Week 2
* Begin desktop emergency risk mitigation actions * Identify highly vulnerable server assets and begin emergency risk mitigation planning * Begindeploymentofthehost-basedagent(s)toperformcontinuousmonitoringandimprovethe accuracy of:
o Hardware inventory and operating system identification o Applications and associated versions, patch levels, and document deficiencies * Provide week-two report to the designated City representative that includes:
o Progress of desktop emergency risk mitigation actions o Updated and expanded preliminary inventory report Proposal to tlie Crly ofSoukli Gate for
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Week 3
* Continue the desktop emergency risk mitigation actions * Continue assessment of server assets and emergency risk mitigation planning 41 Evaluate network configuration and security and begin risk mitigation planning * Continue deployment of the host-based agent(s) to perform continuous monitoring and improve the accuracy ofinventory
* Provide week-three report to the designated City representative that includes:
o Progress of emergency risk mitigation actions
o Updated and expanded preliminary inventory report o Request for approval to proceed with server asset emergency risk mitigation actions Week 4
4k Continue desktop emergency risk mitigation actions * Begin server asset emergency risk mitigation actions * Begin limited assessment of virtualization platform(s) * Provide month-end report to the designated City representative that includes:
o Summary of desktop, server, and network risk-mitigation actions o Complete inventory report
o Summaryofhelpdeskticketsincludingresponsetimeandfinaldisposition Long-term IT Assessment and IT Business Strategy Development The primary goal is the deliverable of a current Technology Assessment and the development of a long- term IT Bcisiness Strategy. It is during the first /l-weeks of evaluation, risk analysis, cmcrgcncy mitigation actions, updates, and patching that form the foundation of the IT Assessment and Business Strategy. The results of the tasks outlined in the graph above will work in tandem with SDI engineers as they provide ongoing IT generalized support and prepare the server system Technology Plan and Policy. Much of the discovery will naturally follow as a result of the IT support services offered along with findings during daily operations.

Comprehensive Technology Plan and Policy
The SDI Team will produce and deliver a server system report for City management that includes the baseline snapshot information, summary of stakeholder discussions, and recommendations for short- term corrective measures and long-term solutions targeting optimal IT operations to meet organizational objectives.

In summary, this report will help support the development of a guide for system management services and serve as supporting documentation to develop the server system Technology Assessment and Strategic Business Plan. Note that recommendations may also include reduction or expansion of specific hardware/software platforms, modifications to currently employed technologies, and augmentation/training for staff.

The report will enable the SDI Team management and City leadership to develop a Project Plan and Outline (PPO). The PPO will be the baseline for the overall project engagement and will identify resources required from both sides. Specific milestones will be determined through which stakeholders can assess Pr-oposal to the City of 5outli Gate for
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project progress, mitigate identified issues needing immediate attention, help manage organizational change, and manage change orders as necessary. Note that initial corrective measures will provide the decommissioning of unsupported platforms as a security measure.

Proposed Staff and Qualifications
aXh1k's?- :m(Jaliffi!idalFdai a €€ *Ta1kL4m%li 61-181 € 81-lli-lli i i -l II I ffi 81171-1-IN rl l-1111 T Phil Danie Executive Vice
President
Responsible for the oversight of the IT technology' assessment and delivery of server technology plan.

Member of the Transition team.

Jason Hennessey Account Manager Responsible for the technical review of licensed products, hardware/software platforms, backbone, performance,
and operational stability. Primary contact for this project.

Member of the Transition Team.

James Brodeur Senior Technical
Analyst
Responsible for system design, implementation,
diagnostics and repairs. Installation and configuration of all system components. Member of the transition team.

Staff to Support the Account
SDI proposes a proven team with extensive IT managed services experience supporting cities, counties, utilities, and other special districts. This team provides deep expertise in municipal IT service delivery best practices, as well as with the technologies that support every department. Our team brings more than just technology expertise; we bring an understanding of the core business and operational functions that are at the core of our clients" mission.

Phil Danie, Senior Vice President
Mr. Danie has been involved in Orange County Public Safety technology since 2000, when he worked as a technical resource for the Orange County Sheriff Department. He is the principal of several Orange County owned technology businesses, specializing in Information Technology Management, software engineering and development, and technology consulting.

Jason Hennessey, CISSP, Account Manager
Mr. Hennessey's professional background includes 20 years of computer system management for privately held firms, publicly held Fortune 500 & 100 firms, and the United States Government. Mr.

Hennessey holds a Bachelor of Science degree in Computer Information Systems, the globally recognized CISSPo" (Certified Information Systems Security Professional) credential, and industry certifications from Microsofto' and CompTIAo". Before joining SDI, Mr. Hennessey served as an Information System Security Officer (1550) for the United States Drug Enforcement Administration (DEA), where he managed the information security program for the DEA"s EI Paso Intelligence Center.

Having spent more than 15 years supporting the public sector, Mr. Hennessey maintains an active security clearance. He has completed numerous training sessions regarding informationsecurity governance, common government/workplace policies, and anti-discrimination practices.

James Brodeur, Systems Engineer
Talented IT professional with over 15 years of system engineer experience. Expertise leading, coordinating, and driving to completion the installation and support of multi-million-dollar projects including servers, complex SAN infrastructures, and ethernet switches in data center environments.

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Staffing Plan
20 Hours/Week - 80 Hours/Month On-Site
SDI will provide I (one) System EngineerI on-site at the City of South Gate, 20 (twenty) hours per week each - 80 (eighty) hours per month (avg.), excluding 10 (ten) typically observed holidays and occasional provisions for 2 (two) weeks of SDI employee paid time off (PTO), for a not to exceed total of 1000 (one thousand) hours in a 12-month period. In the event services are required on days that fall within this holiday/PTO provision, adequate staffing will be provided and SDI employee holiday/PTO usage will shift to alternate days to accommodate the City's needs but will not to exceed the 1000 (one thousand) hours cap unless mutually agreed upon.

SDI will provide an account manager to the City of South Gate, 2 (two) hours per month onsite or remote for a total of 24 (twenty-four) hours per year not to exceed 1000 (one thousand) hours cap unless mutually agreed upon. SDI will ensure the combined hours total of the assigned resources to this account will not exceed 1000 (one thousand) hours in a 12-month period.

SDI can also provide high level resources (vCIO, project manager, system engineer, network engineer, developer, DBA, and security specialist) as needed onsite or remote.

Kaseya and Auvik (Essential License) included in this option.

The primary role of the System Engineer I is to build and maintain a trusting relationship with the City employees while providing daily technical support, user guidance, O&M, and develop and maintain system documentation. Moreover, the Senior Technical Analyst will serve as the first line for problem documentation, analysis, troubleshooting, and serve as a liaison to additional SDI resources as needed.

The account managcr, Jason Hcnncscy, will scrvc as thc (;cncral point of contact for projcct planning, specialized resource allocation, and escalation.

Together with the City of South Gate, SDI will help to maintain a responsive problem resolution system and build forward-looking, comprehensive technology plans and policies with the City's stakeholders.

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Section 2 Proposal Costs
A new client Engagement and Transition (E&T) fee will be charged at the one-time rate of S5,250.00.

The Monthly ongoing Commitment Rate for 20 hours/week on-site is S8,300.00 (billed as T&M).

Traditionally, the E&T fee enables the SDI Team to apply additional key resou rces for the first 100 days of a new client engagement contract as described in SDl"s RFP proposal, Section 1, 6.5 Approach.

The table below shows our monthly costs. Please refer to the Staffing Plan in the previous section, for an explanation of the personnel positions and hours dedicated to the supplemental IT support services. *
Engagement and Transition fee (one-time) S5,25- 0.00 -- - - - - - --'-- - - - -- - Monthly ongoing Commitment Rate, 20 hrs./wk. One
System Engineer I - 20 hrs./wk. on-site, Account
Manager - 2 hrs./mo. on-site/remote, not to exceed
1000 hours combined.

S8,300.00 monthly
S104,858.00 Year 1, Includes one Time
E&T Fee
Kasyea - Agent Included
Auvik - Essential License Included
SentinelOne Endpoint Security Software S45 perdevice peryear- *additional option Cloud Object Storage for Storage Snapshots S28 per TB per month - *additional option Cloud Backup Storage S99 per TB per month - *additional option The cost proposal table above was prepared using a combination of the resources identified in the hourly rate table below. In the event additional resources are requested or required for mutually agreed upon special projects, the hourly rates in the SDI Hourly Rate Table below will be applied.

SDI Hourly Rate Table
Please use this table for determining staff augmentation hourly rates. ' @ @ I a j
I
!iml
Technician (Level I) !>7 4.00
Technician (Level II) !>78.00
Technician (Level Ill) 587.00
System Engineer I !>98.00
System Engineer II S112.00
System Engineer Ill 5121.00
Software Developer I 595.00
Software Developer II S115.00
Software Developer Ill 5137.00
SQL DBA 5139.00
GIS Analyst S124.00
Project Manager 5146.00
Network Engineer !>148.00
Certified Security Specialist S165.00
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Software Architect S167.00
Subject Matter Expert S185.00
vCIO 5195.00
Annual adjustments to these hourly rates will incorporate a 5% increase. SDI retains the right to increase hourly rates in accordance with the u.s. Bureau of Labor Statistics, Los Angeles - Long Beach - Anaheim all urban consumers CPI table. At the time of the contract's yearly renewal date, the CPI for the previous 12-months will be utilized to determine the CPI. If the CPI is greater than 5%, SDI may increase rates to match the CPI increase for the given period.

Hours/Days When Normal Service is Available:

SDI will match the City of South Gate's normal City Hall service hours Monday through Thursday, 7:00 AM - 5:30 PM. SDI will provide on-site personnel based on the City's preferred days of service. Additional days for special projects or meetings, are to be agreed upon by both parties via a Scope of Work and billed using the rate table above. We also understand the need for emergency service 24 hours a day, 7 days a week, and there is no additional rate for such services. The same hourly rates apply to any time of day, or day of the week, including holidays and declared emergencies.

Travel/Trip Charges (if any):

None
Rate(s) for After Hours Work:

Tlie saiiu=' liuuily iaLes apply Lo ariy Liryie of day, or day or week, including holidays anddeclared emergencies.

Rate(s) on Weekends and Holidays:

Same as above.

Any alternate pricing structures (such as block of hours):

Hours may be purchased as a block for specified projects.

In Table 1 below provide proposed costs for personnel for an average of 20 hours of on-site support per week.

Table 1- On-Site Support
On-S te Server Admanastrator (twenty hours per week) s98 oo Proposal to tfie Crty of Soutli Gcrte for
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Subject-Matter Expert (SME) Project Costs - Using table 1 below, please provide hourly costs for remote and onsite SME assistance for Tier 2 or Tier 3 problem resolution or SME-level projects.

Table 1- Hourly Rates
SME Title
Remote Hourly
Rate
On-Site Hourly
Rate
ArtersHourS
Emergency
F2itp
System Engineer II
System Engineer Ill
Software Developer I
Software Developer II
Software Developer Ill

SQL DBA
GIS Analyst
Project Manager
Network Engineer
Certified Security Specialist
Software Architect
Cloud Engineer Ill
Subject Matter Expert
vCIO
S112.00
5121.00
S95.00 595.00
5115.00 5115.00
!>137.00 5137.00
!>139.00 S139.00
S124.00 S124.00
!>146.00 S146.00
!>148.00 9148.00
S165.00 S165.00
S167.00 S167.00
!>175.00 !>175.00
!>185.00 !>185.00
!>195.00 !>195.00
!>112.00
!>121.00
595.00
S115.00
5137.00
9139.00
9124.00
S146.00
S148.00
5165.00
5167.00
9175.00
S185.00
S195.00
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Section 3 References
Provide a minimum of 3 references for similar scoped project and support services:
'i. Owner Name: City ofArcadia
Address: 240 W. Huntington Dr., Arcadia CA 91 007
Name of Contact: Wilson Luo - IT Manager
Phone: (626) 574-54B9, Email: [email protected]
Project Description: SDI provides annual IT support for all City departments. A sampling of projects includes firewall upgrades at both the City and Police Department, each site with redundant application-layer firewalls, interconnected and configured to leverage modern information security capabilities.

2. Owner Name: City of Los Alamitos
Address:.3191 Katella Avenue, Los Alamitos, CA 90720
Name of Contact: Ron Noda - Director of Development Services Phone: 562-431-3538, ext. 500, Email: RNodapcityoflosalamitos.orq Project Description: SDI provides annual IT support for all City departments. A sampling of projects includes CAD/RMS installation, configuration, and deployment; city-wide WIFI deployment; migration from physical to virtualized server environment; implemented Veeam virtual backup solution; deployed capacity-optimized all-flash network storage; Laserfiche deployment; VOIP implementation; Emergency Operations Center upgrades; Incode finance software upgrades; migration to Exchange Online.

3. Owner Name: City of Glendora
Address: 141 N. Glendale Ave., Suite 314, Glendale, CA 91206 Name of Contact: Sam Robbin - IT Manager
Project Description: SDI provides IT support for all City departments. In the short time SDI has tx,cn involvcd, thc number of open helpdesk tickets has dramatically decreased while the response times have increased. SDI is also in the process of redesigning the City's network layout while improving security. SDI is also in the planning stages of reducing hardware and budget while increasing reliability. Additional projects include disaster recovery redesign, ERP implementation, deployment system for Police MDCs and desktops, and CAD/RMS upgrades.

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4. Owner Name: City of La Verne
Address: 3660 D st., La Verne, CA 91750
Name of Contact: J.R. Ranells
Phone: (909)596-8710 Email: [email protected]
Project Description: SDI provides annual IT supportfor all City departments. A sampling of projects includes firewall upgrades at both the City and Police Department, each site with redundant application-layer firewalls, interconnected and configured to leverage modern information security capabilities. Migrated from legacy on- premises email and office productivity software to Microsoff's Office 365 for US Government Community (GCC) services. Modernized virtualization platforms and added capacity-optimized all-flash storage arrays to provide reliable high-speed access to criticaldata systems. Deployed industry-leading backup and recovery solutions to ensure continued availability of data, leveraging both on-site and cloud-based repositories. Established Active Directory Federation Services (ADFS), providing secure Single Sign-On (SSO) capabilities with trusted partner organizations. Designed and configured network DMZ to segment public-facing data/services from internal resources. Performed desktop asset refresh throughout all City departments and decommissioned unsupported server equipment and operating systems.

5. Owner Name: City of Westminster
Address: 8200 Westminster Blvd., Westminster, CA 92683
Name of Contact: Darin Lenyi - Chief of Police
Phone: (714) 548-3708 Email: dlenyipwestminster-ca.qov
Project Description: SDI provides IT support for all City departments, augmenting organizational IT staff for routine operations, collaborating with outside vendors for enterprise applications, and in a consultancy capacity for special projects. A sampling of notable activities includes assessment of existing layered information security systems and the development of recommendations to improve security posture; reviews of server virtualization infrastructure and development of upgrade/modernization procedures that support continuous system availability; establish multi- factor authentication solution including special provisions for the Police Department critical bypass events; assist with ongoing virtual desktop infrastructure (VDI) modemization initiatives and recommend best-value l'iailJwaiti replacement equipment; test/validate existing disaster recovery solution and implement configuration adjustments as needed; develop and deploy Windows Deployment Services (WDS) solution to streamline asset recovery/refresh initiatives; establish Microsoft System Center Configuration Manager (SCCM) for application deployment: redesign Active Directory and Group Policy settings to ensure adherence to generally accepted best practices. Ongoing projects include collaboration with existing third-party enterprise resource planning (ERP) and enterprise application solution providers to modernize legacy systems and better leverage newly available system performance enhancements; custom software development initiatives to enhance public reporting systems to better align with regulatory authorities and public disclosure requirements; implementation of continuous monitoring and periodic vulnerability assessment solutions.

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Section 4 Required Forms
The following forms are provided in this section.

Specific Bidder Information
Anti-Collusion Affidavit Compliance
Proof of Insurability
Reference Table (Additional References are included in Section 3) Acknowledgments of Addendum/Authorization
Sample Professional Services Agreement - SDI will utilize The City of South Gate's standard agreement included in the RFP and negotiate the terms if awarded the contract. SDI will not be providing a sample professional services agreement at this time.

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Supplemental IT Support - Server Administrator
15 Specific Bidder Information
Statement of Bidder. I have examined the specifications and instructions included herein and agree, provided I am awarded a contract within 90 days of the response due date, to provide the specified items and/or services or work as described in the specifications and the instructions for the sum shown in accordance with the terms stated herein. All deviations from specifications and terms are in writing and attached. This authorization also certifies bidder compliance with all applicable State and Federal laws.

Name of Firm: SDI Presence LLC
Address: 200 E. Randolph Street, Suite 3550
City, State, Zip: Chicaqo, lllinois 60601
Principle Officer: David Gupta, Executive Chairman Partnership or Corporation Under State Laws Of: Delaware Limited Liability Company
Title: Chief Financial Officer
Person to Contact Regarding This Bid: Phil Danie, Sr. Vice President Phone Number: (949) 836-3351

15.1 Anti-CollusionAffidavitofCompliance
Sharee L. Wolff , being first duly sworn, deposes and says:
(print name)
that she is Chief Financial Officer of SDI Presence LLC (city, president, partner, etc.) (name of company)
the party making the foregoing Proposal, that this Proposal is genuine and not collusive or sham; that Contractor has not colluded, conspired, connived or agreed, directly or indirectly, with any person, to put in a sham Proposal or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the price element of said Proposal or that of any other bidder, or to secure any advantages against any other bidder or any person interested in the proposed contract.

Date: October 3. 2023

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Supplemental IT Support - Server Administrator

15.2 Proof of Insurability
Insurance Provisions:

15.2.1 General Liability including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits or coverage of at least $1,000,000 per occurrence, $2,000,000 aggregate.
4 5.2.2 Additional Insured Endorsement form, using one of the listed forms.

I 5.2.2. I CG 201011 85, CG 2010 07 04, CG 20 I 010 01 Naming as Additional Insured ("City of South Gate, its Council Members, Commissioners, officers, employees and agents."

15.2.2.2 EndorsementWaiveroftheRightofSubrogationforGeneralLiability against the City of South Gate.

15.2.3 Auto Liability, includ.ing owned, rion-owned and hired vehicles, with at least the following limits of liability:

15.2.3.I PrimaryBodilylnjurywithlimitsofatleast$1,000,000perperson, $2,000,000 per occurrence.

15.2.3.1.'1 PrimaryPropertyDamageofatleast$1,000,000per occurrence; or

15.2.3.1.2 Combinedsinglelimitof$l000,000peroccurrence.

15.2.4 Workers' Compensation Insurance: as required by State Statutes.

15.2.4.1 EndorsementWaiveroftheRightofSubrogationforWorkers' Compensation against the City of South Gate.

15.2.5 City of South Gate and its agents to be named as an Additional Insured on the above- captioned insurance coverage as respects the City's and its agent's interests under this agreement. This is to be complied with by presenting an appropriate insurance certificate (at no additional cost) to the City and its agents prior to award of contract and commencement of work under this contract; and by piaesenUng tO tlie City and/its agents all encloi'sen'ienl lu llib pulicy, bignbJ by bii officer of the insurance company within thirty (30) days of the inception date of this agreement. Purchase Order/s will not be issued until completed paperwork is received and approved.

15.2.6 All policies of insurance shall provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

15.2.7 Insurance policies to be in a form and written through companies acceptable to the City and its agents; and shall include those endorsements which are necessary to extend coverage which is appropriate to the nature of the agreement.

Proposal Submitted By: SDI Presence LLC
(Contractor Name)
Address: 200 E. Randolph Street, Suite 3550, Chicago, IL 6060al Being duly sworn, I do hereby acknowledge that I have read the insurance specifications herein and agree the above contractor is eligible for insurance per aforesaid specifications.

Subscribed and sworn before me on the 3rd day of October, 2023.

SjgnedIX<")r;tixX)(,ii') M-%Date: October 3, 2023

216
(QS8ffth Gate
Supplemental IT Support - Server Administrator
Insurance Company: Lockton Companies
Address: 500 West Monroe, Suite 3400, Chicago, IL 60661

16. Reference Table
Provide a minimum of 3 references for similar scoped project and support services:

1. Owner Name: City ofArcadia
Address: 240 W. Huntington Dr., Arcadia CA 91007
Name of Contact: Wilson Luo - IT Manager
Phone: (626) 574-5489, Email: [email protected]
Project Description: SDI provides annual IT sl.ipport for all City departments. A sampling of projects includes firewall upgrades at both the City and Police Department, each site with redundant application-layer firewalls, interconnected and configured to leverage modern information security capabilities.

2. Owner Name: City of Los Alamitos
Address: 3191 KatellaAvenue, Los Alamitos, CA 90720
Name of Contact: Ron Noda - Director of Development Services Phone: 562-431-3538, ext. 500, Email: [email protected] Project Description: SDI provides annual IT support for all City departments. A sampling of projects includes CAD/RMS installation, configuration, and deployment; city-wide WIFI deployment; migration from physical to virtualized server environment; implemented Veeam virtual backup solution; deployed capacity-optimized all-flash network storage; Laserfiche deployment; VOIP implementation; Emergency Operations Center upgrades; Incode finance software upgrades; migration to Exchange Online.

3. Owner Name: City of Glendora
/\ddrt,ss: 1/11 N. Glendalc /\vC!., Suitc 314., Glcndalc, C/\ 91206 Name of Contact: Sam Robbin - IT Manager
Phone: (626) 852-4888, Email: SRobbinpcityofqlendora.orq Project Description: SDI provides IT support for all City departments. In the short time SDI has been involved, the number of open helpdesk tickets has dramatically decreased while the response times have increased. SDI is also in the process of redesigning the City's network layout while improving security. SDI is also in the planning stages of reducing hardware and budget while increasing reliability. Additional projects include disaster recoveiy redesign, ERP implementation, deployment system for Police MDCs and desktops, and CAD/RMS upgrades. aPage 14 of 24
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17.Acknowledgments

17.1 BysubmissionofthisProposal,theBiddercertifiesthat:

17.1.I The bidder has verified prices and the conditions of this Proposal.

That this Proposal has been reviewed and accepted by all appropriate parties constituting this offer.

17.1.2 The individual signing this Proposal certifies that he/she is a legal agent of the Bidder and is further authorized to represent the offering and is legally responsible for the decision as to the prices and supporting documentation provided.

17. 1.3 Acknowledgment of Receipt of Any Issued Addenda

17.1.4 The following Addenda to the Specifications have been received and have been considered in response to this Request for Proposal.

Date: 09/21/2023 - Addendum 1
Date:

Date:

17.1.5 The successful Bidder will bear the burden of any and alf undisclosed costs.

17.2 Authorization

17.2. I Signature of Authorized Company Representative

17.2.2 Narne of Authorized Rep - (Typed): Sharee L. Wolff, CFO

17.2.4 Employer Identification Numjyer: 8'l-1357524

17.2.5 Company Name: SDI Presence LLC

17.2.6 Street Address: 200 E. Randolph' Street, Suite 3550

17.2.7 City, State, Zip: Chicaqo, IL 60601

17.3 Professional Services Agreement

17.3.1 A Professional Services Agreement (PSA) will be entered into with the selected bidder. A sample PSA is attached as Exhibit A. Before proposing, the bidder should review the sample PSA to understand it and determine if the terms and conditions included in the sample PSA can be met by the bidder.

218
DATE IMMIDDq
9/25/2023
THIS CERTIFICATE IS ISSLIED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS LIPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITLITE A CONTRACT BE'n/VEEN THE ISSUING INSURER(S), AuTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSLIRED, the policy(ies) must have ADDITIONAL INSLIRED provisions or be endorsed.

If SLIBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER LOCKTON COMPANTES
500 West Monroe, Suite 3400
CHICAGO IL 60661
(312) 669-6900

CONTACT
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ivsupepir. :Travelers Property Casualty Cotnpany ofAmerica 25674 INSURER D, The Travelers Indeinnity Coinpany of Connecticut 25682 INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: 19918613 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISStlED TO THE INSuRED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

IN!iR

LTR TYPE OF INSURANCE
AO € L
1N8D Iswvu"n"I POLICY NUMBER

POLICY EFF
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DAMAGE TO RENTED
PREMISE8 (Ea occurteru:e) s 1,000,000
MED EXP (Any one person) s 10,000
PERSONAL & ADV INJLIRY s 1,000,000
GEN'L AGGREGATE LIMIT APF'LIES PER:
qoP:Ll=C; @ r:c'; [X Loc
GENERAL AGGREGATE s 2,000,000
PRODLICTS - COMI"/OP AGG s 2,000,000
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N N 810-OS724577-23-13-G 6/1 /2023 6/1/2024 COMBINED SINGLE LIMIT (Ea accldenl) S t,ooo,ooo
BODILY INJURY (Per person) S XXXXXXX
BODILY INJllRY (Per accident)
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-iEACH OCCIIRRENCE s 25,000,000
IAGGREGATE S 25,000,000
DED I X I RETENTION S 10,000 I s XXXXXXX
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1E.L DISEASE - POLICY LIMIT . S l.OOO.OOO
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DESCRIPTION OF OPERATION!i I LOCATIONS / VEHICLES iACORD l(H, Additional Remarks Sichedule, may be atiached if mor= space is requiiad) RE: RFP- IT Support Sei'vices
CERTIFICATE HOLDER CANCELLATION See Attachn'ient
"19918613
City of Soutli Gate
8650 Califomia Avenue
Soutli Gate CA 90280
I

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
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ACORD 25 (20-16/03) The ACORD name and logo are registered marks of ACORD 219
ADDEO BY ENDORSEMENT/SPECIAL PROVISIONS lllse only if more space Is requked)CONTINIIATION DESCRIPTION OF ACORD 25 (2C116/03) Certificate Holder ID: 19918613 220
Xsoi
AppendixA Resumes
The following pages provide the resumes of staff we are presenting to the City.

Proposcd to the Ciry of Soutli Gme for
Supplemen tol IT Suppor t Services
Ortoiier 5. 2023 Page 34
221

SD PRESENCELLC
soi
o

EXPERIENCE SUMMARY
Phil Danie
Senior Vice President
Mr. Danie's professional background includes more than 20 years of Information Technology expertise delivering innovative solutions to Municipal and Public Safety organizations throughout Orange County and Los Angeles County, California. As the principal of several technology businesses specializing in information technology management, software engineering, and technology consulting, Mr. Danie brings significant leadership and technical expertise required for project management and technical solution delivery.
o PROFESSIONAL EXPERIENCE
SDI Presence LLC (formerly Scientia Consulting Group) (2006 - Present)
Senior TechnicalAnalyst/Senior Vice President
Deliver contracted Information Technology Service Management (ITSM) solutions and project management to municipal and public safety organizations. Lead software engineering and software development teams to produce enterprise-grade applications information sharing and solution delivery.

Virtualization implementations and upgrades with VMware ESXi/vSphere (4.x - 7.x) Virtual Desktop Infrastructure (VDI) deployments with VMware Horizon Next Generation Firewall (NGFW) setup, migrations, and management Email solutions and migrations for Microsoft Exchange (2010 - 365) Windows Deployment Services (WDS) configuration and management LaserFiche document management solutions (7 - 11)
Database installation, upgrades, and management with Microsoft SQL (2000-2019) it Enterprise storage deployments and iSCSl and Fibre Channel configuration Computer Aided Dispatch/Records Management System (CAD/RMS) implementations it 911 Dispatch Center build-outs and upgrades
Emergency Operations Center (EOC) design and build out it Surveillance system, in-car video, body-worn video system deployment Enterprise Resource Planning (ERP) import/export integrations Develop and deploy innovative local/campus/microwave Wi-Fi solutions System administration of Microsoft 365, Azure, Windows/Linux systems Network engineering with multiple network equipment manufacturers Create RFP/RFQ/ RFI for municipal and public safety organizations 222
Phil Danie

o PROFESSIONAL EXPERIENCE CONTINUED
Orange County Sheriff's Department
Computer Deductions Inc.
(2000 - 2007)
TechnicalSystem Analyst
* Maintain connectivity for over 200 patrol and 150 investigative mobile data computers (MDCs ) throughout the county using WLAN and WWAN
* NetMotion administrator
* Build custom Images with fully automated scripts ii CA DOJ CLETS certified
* EMC Storage certifications
* Unisys certified
* Manage EMC Storage Equipment
* Responsible for all SAN connectivity
* Integrated Law and Justice alS project to assess all Orange County law enforcement agencies and ensure compliance and ability for expansion.
e

EDUCATION
University of Houston/ 1999
it Accounting
Saddleback College / 2001-2002
* .NET Framework programming
* SQL Database Admin
@sxius
Database/Language/Tools
Basic HTML, Basic SQL, Identity Management Systems, Video Management Systems, Work Order Management Systems, Office 365, VB.Net, C#.Net
Software
AutoCAD, Hexagon Public Safety Products, Motorola Public Safety Products, Central Square Public Safety Applications, Security and Access Control Applications, VMware ESXi, VMware vCenter, VMware vSphere, VMware Horizon, InTlme, Telestaff, lAPro, 911 phone systems, various call recording products, SOMA Global and Mark43 CAD/RMS systems.

Operating Systems
All modern Microsoft and Linux platforms
Network
Firewalls - Palo Alto, Cisco, Fortinet, SonicWall Switching & Routing - Cisco, Dell, HP
223
St) PRESENCELLC
Soi
James D. Brodeur
Senior Technical Analyst
o

EXPERIENCE SUMMARY
n..

Talented IT professional with over 15 years of system engineer experience. Expertise leading, coordinating, and driving to completion theinstallation and support of multi- million-dollar projects including servers, complex SAN infrastructures, and ethernet switches in data center environments.
o PROFESSIONAL EXPERIENCE
Multiple Agencies - Orange County
(06/2019 - Present)
Senior Technical Analyst/Tech 3
Provides IT and Cybersecurity support for multiple cities and police departments including the City of Los Alamitos, West Cities Police Communications, and Laguna Beach Police.
* Troubleshoot domain logins, PCs, email, phones, and network related issues.

Maintained server hardware running VMware and Hyper-V virtual systems.

Managed Antivirus software (ESET, Symantec, SentinelOne, etc.) to keep network Monitored and controlled network traffic with Palo Alto, Cisco firewalls and Barracuda and AppRiver spam filters.

Responsible for system backups using Veeam and Barracuda backup services.

Marvel, Formerly QLogic, a wholly owned subsidiary of Cavium, Inc. (06/2012 - 06/2019)
Senior Systems Engineer
ii Designed, developed, and tested fibre channel products in complex SAN environments.

Worked with vendors to develop components and test functional specifications.

Executed Microsoft WHQL (HLK and HCK) tests and submissions to certify Windows 2008-2019 drivers for all QLogic products.

Tested QLo@ic adapters in various customer and OEM servers and test appropriate Windows drivers, QLogic applications and adapter firmware. * Developedandconductedteststoverifythefunctionality,performance,and accuracy of QLogig and customer specifications.
* Collaborated with QLogic customers, developers, and management on critical issues until successful condusion.
e
Setup and maintained HP, Dell, Lenovo, Cisco, Brocade, EMC, NetApp, 3Par, and Tape hardware.
224
James D, Brodeur

o PROFESSIONAL EXPERIENCE CONTINUED
CynCast
(01/2012 - 03/2012)
NetworkSystems Engineer (Contractor)
Responsible for virtualizing 12 physical Web Farm and Application servers, onto 4 physical servers, using VMware ESXi to cut power costs, create more rack space and retire old server hardware.

Created VMware virtual machines for testing and development that included installing/patching Windows Server, SQL Server, and Exchange Server.

Configured and managed Symantec Backup Exec and ARCvault tape storage, to backup all production servers, virtual machines, and databases.

Microsoft Corporation
(03/2006 - 05/2011)
System Administrator/Software Test Engineer, Parallel Data Warehouse (PDW) (2009-2011) Integrated and setup 100+ virtual servers with Hyper-V that cut costs on hardware purchases.

Administrated and maintained Hyper-V servers which included creating and storing Snapshots, reverting Snapshots, installing Windows OS (XP, Vista, Windows 7, Windows Server 2000/2003/20081 troubleshooting issues, assigning IP addresses, and involved with decisions on improvements.

Maintained and utilized PowerShell scripts to automate the Hyper-V setup process.

Created SharePoint sites to help organize team project timelines and workload and to organize hardware inventory so proper use of hardware was implemented.

Administrator for team SharePoint site including document organization, user and groups administration/rights, and design.

Utilized SharaPoint to m:inaqc and assi(;n virtual and real lab applianccs to PDW team mtmbtrs to cnsurc propcr testing resources were assigned.

Provided 24/7 support for all PDW servers, SAN Storage, switches, etc., located in Microsoft Technology Centers, Microsoft labs, vendor, and customer sites.

Coordinated and led post-mortem meetings after appliance builds and installs, providing valuable feedback to eliminate errors and free up team members' time and provide better customer service.

Corresponded with HP to create hardware and software installation documentation, including on-site visits to train HP employees on PDW, oversaw PDW builds and installations and acted as primary point of contact for any questions or concerns.

Servrce Operations Engineer, PDW (2008-2009)
Coordinated and completed the installation and relocation of Sl million test hardware in Orange County/Redmond labs and datacenters.

Provided 24/7 support for all PDW servers, SAN Storage, switches, etc., located in Microsoft Technology Centers, Microsoft labs, vendor, and customer sites.

Experience installing and configuring hundreds of SQL Server 2008 instances using Management Studio to create users/groups, permissions, Failover Clusters, and database creation.

Exposed to SQL Server 2008 Failover Clusters setup and administration.

Installed and administrated 100+ of Windows Server 2008 instances in a way to work together as an appliance that included creating an internal network, user, and group administration (Active Directory), Failover Flusters, HPC and troubleshooting.
* Scheduled and converted existing DATAllegro V3 appliances from Linux/lngres to Windows/SQL Server to support product development and saved millions of dollars using existing equipment. * Developed PDW installation and configuration documentation for equipment from Dell, HP and IBM. 225
James D. Brodeur

o PROFESSIONAL EXPERIENCE CONTINUED
Proactively monitored systems in data centers to ensure hardware issues were resolved before they affected testing of new PDW features.

Data Warehouse System Administrator, DATAllegro acquired by Microsoft in 2008 (2006-2008) Proficient in supporting and configuring high-end computer equipment such as Cisco switches and QLogic fibre channel routers and switches, Dell servers and switches, EMC storage devices and APC PDUs. it Performed software and firmware upgrades for Infiniband and Ethernet switches (Cisco, QLogic, Dell).

Experience with configuring VLANs on Cisco and Dell Ethernet switches.

Installed and configured Cisco Ethernet switches in several datacenters to make appliances accessible to customers and to home office.

Managed Windows 2000/2003 servers, including DHCP, DNS, AD, Web servers and TCP/IP.

Configured Windows 2000-2003 servers to integrate with Linux appliance and made accessible to external customers.
* Coordinated, built, and installed hardware/software, while maintaining 100+ Terabyte, in-house and on-site data warehouse appliances, worth several million dollars. * Planned and led a 30-day long data center upgrade, which consisted of training 15 contract associates on building and configuring over 300+ servers.
* Maintained multiple client data warehouse builds in the US and London, England. Responsibilities included equipment cabling, software (Windows, Sure and Red Hat) installation and created/utilized Bash scripts to implement automated processes that rapidly configured all servers.

Built and supported Proof of Concept data warehouse servers for company development teams that bolstered sales for potential clients.
e

EDUCATION
University of Phoenix, Diamond Bar / 2005
BS Information Technology
@SKILLS
Database/Language/Tools
Basic SQL
Software
Antivirus software (ESET, Symantec, SentinelOne)
Operating Systems
Windows and Workstation/Server
Hardware
Workstation/Server, QLogig VMWare
226
SD PRE
sob
Jason Hennessey
Account Manager /Information Security Architect
o EXPERIENCE SUMMARY
Professional background includes more than 20 years of computer system management Federal Government, Local Government, publicly and privately held firms. A Certified Information Systems Security Professional (CISSP), CJIS Local Agency Security Officer, and former Information System Security Officer (1550) for the United States Drug Enforcement Administration. Community outreach includes presenting cybersecurity lectures to local professional organizations, online safety to youth groups, and maintaining affiliation with special interest groups dedicated to sharing intelligence and preventing hostile acts against the nation's infrastructure. o PROFESSIONAL EXPERIENCE
SDI Presence LLC
(2017 - Present)
Account Manager / Information Security Architect / Consultant Perform enterprise-level Information Technology and Information Security services for municipal and public safety organizations in the western United States, primarily focused subject matter expert, and technical lead for local government organizations, managing IT operations for multiple municipal departments.

Account & Project Management: Consult with municipal leadership, internal staff, and outside vendors to identify, budget, develop, implement, and validate IT solutions to meet organizational objectives; leverage best-value procurement vehicles such as California Department of General Services, CMAS, and NASPO to ensure purchasing process conform to regulatory guidelines it Information Security: Develop and integrate continuous enhancements to clients' layered security model, including, but not limited to, EDR/XDR, firewalls, network equipment, network/host-based antivirus, cloud-based email filtering, Microsoft Active Directory group policy configurations, and Microsoft/Office 365 parameters; manage continuous monitoring systems, conduct monthly vulnerability assessments, and coordinate corresponding remediation activities Firewall Administration: Select, procure, configure, deploy, and perform ongoing administration and maintenance for multiple Palo Alto firewalls in FIPS + High Availability (HA), including Global Protect VPNs, multiple IPSec tunnels to partner agencies, URL filtering, Threat Prevention, and continuous monitoring and enhancements to rules/exceptions designed to protect IT operations System Administration: Lead the system administration of servers, desktops, and mobile devices in a Microsoft Windows Active Directory environment 227
Jason Hennessey

o PROFESSIONAL EXPERIENCE CONTINUED
Disaster Recovery: Document disaster recovery planning; administer Veeam Backup and Replication to on- premises, cloud-based, and offline repositories; perform regular file level and virtual machine restorations to ensure system reliability; administer Pure Storage arrays and immutable snapshots to ensure rapid recovery capabilities
Microsoft 365 Administration: Converted from legacy on-premises Microsoft Exchange to hybrid model, including Active Directory synchronization to Azure, leveraging a Microsoft Enterprise Agreement to ensure conformity to software licensing requirements and organizationally defined data retention policies Public Safety Operations: Manage mobile data computers (MDC), secure NetMotion VPN connectivity to interna resources, support Computer Aided Dispatch and Records Management System (CAD/RMS); ensure compliance with alS/DOJ policies; connectivity to Sheriffs Department for JDIC, CLETS, mnemonics, Live Scan, and other public safety related matters
United States Drug Enforcement Administration
(2008 - 2017)
Information System Security Officer / Information Security Analyst Served as the Information System Security Officer (1550) and residentinformation security (INFOSEC) subject matter expert for the United States Drug Enforcement Administration's (DEA) EI Paso Intelligence Center (EPIC), an internationally recognized law enforcement intelligence center comprised of over 25 agencies spanning Federal, State, and local law enforcement, Department of Defense, Intelligence Community, and international governmental organizations.

INFOSEC leadership: Performed enterprise-level information assurance management that included supervision of INFOSEC support staff, collaboration with Chief Information Officer to develop and implement INFOSEC solutions in alignment with stratezic business/IT objectives, and performed daily management oflNFOSEC projects that resulted in the organization's repeated top ranking amongst 40 Department of Justice (DOJ) component information systems
Regulatory compliance: Evaluated information systems for compliance with the Federal Information Security Modernization Act (FISMAI National Institute of Standards and Technology (NIST) Special Publication 800-series standards and guidelines, Defense Information Systems Agency (DISA) Security Technical Implementation Guides (STIG), DOJ / DEA policies, and applicable Executive Orders; documented level of compliance and coordinated with IT management to develop and implement corrective measures or applicable risk mitigation strategies as necessary System accreditation: Led the continuous Security Assessment and Authorization (A&A) / Certification and Accreditation (C&A) process, as defined in the NIST Risk Management Framework; compiled security assessment reports, documented Plan of Action and Milestones (POA&M) in DOJ's Cyber Security and Assessment Management (CSAM) portal, produced System Security Plans, and prepared for submission to Authorizing Official to gain continuing Authorization to Operate (ATO)
* Budget ai'id planning: Managed organizational INFOSEC budgeting to include human resource planning, hardware/software procurement and periodic refresh, operations and maintenance, and strategic plannin(3 Vulnerability management: Performed vulnerability management processes through observation, automated assessment, and security audit and compliance tools [lntel/McAfee Vulnerability Manager; Tenable Nessus/SecurityCenter; Trustwave DbProtect] to identify configuration flaws and coordinate vulnerability remediation; developed the organization's first Vulnerability Management Plan and established patch management/remediation timelines for US-CERT/vendor critical alerts 228
Jason Hennessey

o PROFESSIONAL EXPERIENCE CONTINUED
Continuous monitoring: Managed and maintained continuous monitoring and threat detection tools, including real- time intrusion prevention system / intrusion detection system (IPS/IDS) [lntel/McAfee], security information and event management (SIEM) [HP/ArcSight], endpoint lifecycle management system (ELMS) [IBM Tivoli/BigFixl, and malware defenses
Disaster planning and authoring: Led the organization's Incident Response Team (IRT), primary author of Incident Response Plan (IRP) and Continuity of Operations Plan (COOP), contributing author of Information System Contingency Plan (ISCP), and in collaboration with organizational Chief of Staff and Chief Counsel, developed Memorandums of Understanding (MOU), and Interconnection Security Agreements (ISA) with partner agencies Change control: Served as a member of the Configuration Control Board (CCB) and first-line adjudicator of proposed system changes; developer of the organization's first Security Impact Assessment workflow to standardize risk and vulnerability assessments; coordinated with configuration management personnel to ensure adherence to secure configuration methodologies
Identity and access control: Managed user account provisioning, multifactor authentication enforcement, and roll- based access controls designed to limit access to IT resources following the principles ofleast privilege and separation of duties
Computer Sciences Corporation
(2007 - 2008)
Network Administrator (Contract Assignment at U.S. Drug Enforcement Administmtion) Administered network hardware and infrastructure for 2000+ network drops supportin(7 multiple high security networks.

Network hardware consisted of Cisco Catalyst switches, Cisco Integrated Services routers, McAfee Enterprise firewalls.

Participated in a data center upgrade and consolidation project that included architectural plannin3 infrastructqre replacement, network asset refreshes, and documentation Supervised the daily tasking and workload balancing of helpdesk operations supporting 500 on-site users and 32,000 web-based users ensuring compliance with established procedures and guidelines Designed and produced weekly and monthly contract-deliverable reports detailing operations, system performance metrics, user trends, and prepared for submission to the organization's Chief Information Officer The Home Depot, Inc.
(2001- 2005)
System Administrator
Supported the organization's western regional corporate office on a variety of platforms including Microsoft Windows Server 2000 / NT / Windows 2000 / 98; Mac OSX / 059; Novell NetWare. @ Planned and executed system deployment including installation, integration, configuration, testing and maintenance of server and workstation hardware, operating systems, applications, and peripherals Conducted employee software training in a live environment, corporate classroom, and off-site for store-level personnel
229
Jason Hennessey

o EDUCATION
Park University, Parkville, MO
Bachelor of Science Management/Computer Information Systems (Summa Cum Laude) Stanbridge College, Irvine, CA
CCNA training, Microsoft MCSE training, and CompTIA A+ technician training programs @orriciorioxs
Security Clearance / Background Adjudication
Previously cleared to the Top Secret / Sensitive Compartmented Information (TS/SCI) leve International Information Systems Security Certification Consortium (ISC)2 Member, 2010-Present
InfraGard EI Paso Chapter
Member, 2010-Present
230
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Appendix B West Coast Client List
The following pages provide SDl"s West Coast Client List. flf'lifflThrflTh
8 L B N *a I !4 N N @ " N T ' N N _' :' N .ffla N a N ! ffi N ffi j N Th I ? N N N _ N % N 81!' a"a N € j !i N 'rl l-- 8 8 8 ':' 8 - Nfl 'i N N I 'aa W 'i N e @ ' N N ffi l! ffi I o. #: N'a 2 k - N *- i! N I a ka N a -l l "N 8 a!a :aAa N dlA:a )i !i N - a.il a aa.i4 lm N !_! n ra @a'a 8 N r"! @ '! a!'a aar.'a:iia H=" @Ta::lGaaujlffiaal:Jlk_a
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Municipalities
Alameda, CA %/ ! !
Alhambra, CA i !
Anaheim, CA { { i
Arcadia, CA %/ !
Belmont, CA {
Beverly Hills, CA { i x
Branson, MO { { !
Burbank, CA x i
Burlingame, CA %/ {
Carson, CA i
Carson City, NV ! { { !
Chino, CA { %/
Chino Hills, CA { { %/
Concord, CA i {
Coronado, CA ! { ] x
Costa Mesa, CA {
Cupertino, CA { %/
Davis, CA { x
El Segundo, CA i !
Fairfield, CA { ! i { %/ ! !
Fontana, CA !
Fremont, CA ! { %/
Fresno, CA ! i { %/
Galt, CA { v' ! ! { { x !
Glendora, CA ! i
Gilroy, CA { i %/ { i
Glendale, CA { %/ { { {
Half Moon Bay, CA i !
Huntington Beach, CA i J v !
Indio, CA i i
Industry, CA %/
Irvine, CA ! %/ v { {
La Quinta, CA V/ { !
Laguna Beach, CA { !/
La Verne, CA %/ i
Long Beach, CA ! { i
Los Angeles, CA x I {
Pr-oposcd to the Crty of Soutli Gute for
S+ipplemeri to/ IT Sup)I)or t Ser vrces
Ocrober 5. 202.3 Page 44
231
Xsoi
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8 v: N a a= N ja !! I ffi! N N !: *N N L'ra N . ! ';'- N '_ N ffa 4 I e'i N N dk -a N --4 affi " -' h' N ffl€ I ' N ( b I;a N - p '*lo
'- r Y ffi - -i '.. .1@ lal N 'aa i. -aii Id N '.@ N @a ll N .[ N l 2a N '-ffl RJ f '_' N N ! ia ffii lap N aia x-==x agca [' :aii .xaxi . ax .xx 8 € jffi akJlz-a LosBanos,CA iI " II -' i--- j- "--i --l '- - -l - -"--l Malibu, CA i !/ %/
Manhattan Beach, CA x ! i ! !
Merced, CA i ! !
Millbrae, CA !
Napa, CA %/ i { {
Newport Beach, CA %/ %/ {
Novato, CA i x i i
Ontario, CA x { !
Orange, CA { { %/ i J
Oxnard, CA i %/
Pasadena, CA i %/
Paso Robles, CA { i {
Petaluma, CA {
Pismo Beach, CA %/ { !
Pleasant Hill, CA !
Rancho Cordova, CA { !/ {
Rancho Cucamonga, CA v' !
Rancho Palos Verdes, CA { { ! {
Redlands, CA !
Redwood City, CA { { ! {
Rohnert Park, CA ! x { {
San Luis Obispo, CA i { %/ !
San Rafael, CA ! %/ %/ x { {
San Ramon, CA ! i
Santa Barbara, CA {
Santa Clara, CA i { %/' ] { { !/
Santa Cruz, CA { { x { J
Santee, CA ! {
Scottsdale, AZ {
Stockton, CA { v' { { x
Suisun City, CA i i
Sunnyvale, CA i
Vacaville, CA i
Ventura, CA i { i i
Visalia, CA i i ]
Vista, CA i i %/ i {
Walnut Creek, CA ! { ! i
Watsonville, CA i i ! i
West Covina, CA V/ i !
West Hollywood, CA i ! x
Yucaipa, CA i
SpecialDistricts '-
Central Contra Costa Sanitation District I I I s/ l I l I I I i l I i I Pr-oposcd to the City of Soutli Grite for
Su(iplernerital IT Supporr Servrces
October 5. 20;'3 Pcige d5
232
Xsoi
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y'ffi = ffi !' I;!j N a:a ! .Th II r' t' €l a= €:j al'a N ',1€ N : k: N N !"i ffi 8" N Ul IJI I f; Ca ffi;; ?j N a ffi-l-i N ffi -ffi ? ; nffl ffi e l'- N € @ J_ffiffl r N r" l'; N N !!a ! iT : ffi N l'! I:-N r; Nl-a-l '-s 'J NII_' i _s l__ L lli ! ;'- 'a!! z as a i ffl N 'm[ €l alml _!a " N ffl !'..;.a - is Nii : -x a aj 'I N 'N k' -x I*lj a b-'ffl'.a d r&i am-ffi i. iaiii am ia-- ja iaui a-gi
Chino Valley Independent Fire District -- 'j--i -l ! / Citrus Heights Water District V/
Coachella Valley Water District %/ i
Cosumnes Community Services District i %/
Cucamonga Valley Water District !
Delta Diablo Sanitation District { V/ {
East Valley Water District { !
Eastern Municipal Water District %/
Elsinore Valley Municipal Water District { i
Helix Water District ! i V/
Lake Arrowhead Community Services i
Las Virgenes Municipal Water District { { { {
Los Angeles County Employees Retirement {
Monterey Regional Water P.C.A. ! {
Moulton Niguel Water District %/ { { i/ i %/ {
North Tahoe Public Utilities District { {
Port of Los Angeles { {
Rancho California Water District { { { {
Riverside Co. Trans. Commission {
Sacramento Area Sewer District x
Sacramento Metropolitan Fire District %/ v
Sacramento Municipal Utility District {
San Joaquin Council of Governments !/
San Bernardino County Fire {
Santa Clara County Fire Department { x
Santa Clara County Housing Authority { {
Santa Clara Valley Water District i
Silicon Valley Clean Water ]
Silicon Valley Power { %/ x !
Solano County Transit (SolTrans) x
Southern CA Association of Governments !
South Tahoe Public Utility District %/ !/ ! { v
West Basin Municipal Water District { { x
Zone 7 Water Agency !/ %/
Counties
Douglas County, Nevada { !
EI Paso County, Texas !/ i
Lane County, Oregon i {
Placer County, CA ! x
Riverside County, CA i
San Benito County, CA i !/
San Diego County, CA %/ !/
Santa Clara County, CA v i
Sonoma County, CA i V/
Proposal to the CNy of Soutli Gare for
Supplemen tcyl IT Suppor t Ser'vices
October 5. 2023 Page 46
233
Xsoi
State aof Califohnia
Assoc. of Regional Center Agencies
CA Correctional Health Care Services
California Highway Patrol
Proposul to the Crty of Soutli Gate for
5upplemental ITSupportSer-vices
October 5. )023 Pcige 4 7
234
Xsoi
Appendix C Legal Exceptions
The following pages provide SDl"s legal exceptions.

Proposcil to the Crty of Soutii Gate for
Supplernen tcil IT Suppor t Ser-vices
October 5. 2023 Pcige d8
235
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- " ' -" " a - _ii' a T L . " '! - I r- ' -- - = " = aa' " " " -' a - - " ' peasoning:

Exhibit A-
Sample
Agreement for
Professional
Services for
Supplemental IT
Support

6.1. Termination for
Convenience
SDI respectfc
Section 6.1 t
"City may ter
by giving t
Consultant o
'-'date thereof.
requests to revise the first sentence of
read as follows:
a thisAgreementatanytimewithoutcause
' N' (30-t-S) days written notice to
such termination and specifying the effective
SDI requests a 30 day
termination.

Exhibit A-
Sample
Agreement for
Professional
Services for.

Supplemental IT
Support

6.6 Indemnification SDI respectfc
follows:
"lndemnifica
hold harmlei
other emploo
and all clain
and/or any
(including Co
and subcont
misconduct
excepting on
sole or active
or any third (
or under the
requests Section 6.6. be revised to read as
a Consultantagreestoindemnify,defendand
City and/or any other City agency, including
officers and representatives, for/from any
or actions of any kind asserted against City
City agency arising out of Consultant's
s employees, representatives, products
) negligent acts or omissions, or willful
in the performance under this Agreement,
such claims or actions which may arise out of
negligence of City and/or any other City agency,
' not acting on behalf of, at the direction of, control of Consultant."
The indemnity provision as
written is too broad in that it
exposes 501 to liability for any
damages relating to SDI's
performance of services, even
if such performance is in
complete compliance with the
Agreement. SDI wishes to
limit its liability for damages
caused by SDI's willful
misconduct or negligent
performance of services.

Exhibit A-
Sample

6.9 Consultant's
Personnel
SDI respectfu
follows:
illy requests Section 6.9.4 be revised to read as The indemnity provision as written is too broad in that it
236
, stp>t'qpg-rri@6y.:i; '%Q4ibn;:QQte"r,i:nci '.E 'F>rpp6sed't6r ttract-".F€Qjsiqans ' .

Re.asonitig_
Agreement for
Professional
Services for
Supplemental IT
Support
"6.9.4 Consultant shall indei
and all other related entities,
representatives from any liab
and expenses of any nature a
personnel practices or of any
Consultant in connection witt
from this Agreement."
and hold harmless City
employees and
, damages, claims, costs,
a from alleged violations of
acts of omissions by
the work performed arising
exposes SDI to liability for any
damages relating to SDI's
performance of services, even
if such performance is in
complete compliance with the
Agreement. SDI wishes to
limit its liability for damages
caused - by SDI's willful
misconduct or negligent
performance of services.

Exhibit A-
Sample
Agreement for
Professional
Services for
Supplemental IT
Support

6.15 Files SDI respectfully requests to r
read as follows:
"Files. All files of Consultant
remain the property qf Cit)
physical location of such l
Agreement and shall be entit
upon termination of this
anything to the contrary in thi
of clarity, Consultant, includi
and third-party vendors, sha
existing intelledual property
the performance of the Servit
a Sedion 6.15 be revised to
pertaining to City shall be and
Consultant will control the
during the term of this
to retain copies of such files
Agreement. Notwithstanding
foregoing and for the purposes
Consultant's subcontractors
retain ownership of any pre-
and/or delivered to City in
under this Agreement."
The provision as written is not
clear as to ownership of pre-
existing works and materials.

SDI requests that SDI and
SDI's subcontractors and
vendors retain ownership of
any pre-existing IP works.
237
Item No. 8
Cl?fifflANAa!RTaOPFICE
APR 0 71 202%
8=a5=l ax- City of South Gate

CITY COUNCIL

AGENDA BNLL
DepartmerxtDirector:

For the Regular Meeting o'f: April 9, 2024
ent: Public Works
Thy Manager:
rvantes Rob ouston
SUBJECT: AGREEMENT WITH MACRO AUTOMATICS FOR PROFESSIONAL

ENGINEERING SERVICES TO IMPLEMENT THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM UPGRADE, CITY PROJECT N0. 647-WTR PURPOSE: To approve an Agreement with Macro Automatics ("Agreement") for the implementation of the Supervisory Control and Data Acquisition System Upgrade, City Project No. 647-WTR ("SCADA Project").

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Macro Automatics for Professional Engineering Services to implement the Supervisory Control and Data Acquisition System Upgrade, City Project No. 647-WTR, in an amount not to exceed $539,882;
b. Appropriating $225,000 in Water Funds from the unrestricted balance of the Water Fund to fully fund the SCADA Project; and
c. Authorizing the Mayor to execute tlie Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no impact to the General Fund. The proposed Agreement is in the amount of $539,882 and is proposed to be funded with Water Funds. The SCADA Project is budgeted in the amount of $500,000 in Water Funds. The proposed budget is $725,000 which requires an appropriation in the amount of $225,000 in Water Funds. The budget is planned to be utilized as summarized below.

Pro,iect Budget Water Fund
Proposed Agreement with Macro Automatics $539,882
Construction Contingency $75,000
Inspection and Inspection Contingency $75,000
Pro,ject Management and Staff Time $35,118
Total Project Budget $725,000
ANALYSIS: On July 11, 2023, the City Council approved Contract No. 2023-96-CC with HydroScientific West for the implementation of the SCADA Project in the amount of $597,621.

Since the award of the contract, HydroScientific West has been unable to perform the work due to the owner/operator being diagnosed with major health issues and ultimately succumbing to the I
238
illness in December 2023. The owner/operator was the sole employee of the company, thus HydroScientific West will not be able perform the work. As such, the contract between the City of South Gate and HydroScientific West is being terminated.

Staff is recommending proceeding to award the contract to Macro Automatics, the second highest ranked consultant during the initial RFP process. Macro Automatics was able to honor their original fee proposal; however, a couple of changes were made which are not an issue. The materials and labor cost increased, but Macro Automatics was able to offset those increased costs by reducing the as-needed maintenance cost and the additional cost category. As-needed maintenance services for a 3-year period was reduced from $90,000 to $80,000. This decreased amount is not an issue since the Supervisory Control and Data Acquisition ("SCADA") system will be new. Also, reducing the as-need maintenance cost by $3,300 per year will likely not impact SCADA maintenance. The additional cost category covers the cost of the professional liability insurance where coverage was reduced from $5 million to $1 million, which is within the limits of our standard professional services agreement.

The RFP requested services based on three tasks: Task A was for Non-optional Work Items; Task B was for Optional Work Items; and Task C was for Operations and Maintenance. Staff recommends awarding a contract to Macro Automatics for all three tasks because it will significantly improve system reliability at the South Gate Park facility by, (a) adding an extra PLC, (b) eliminating the old signal wiring system, and (c) adding new equipment such as computers that are compatible with the new system. The Agreement also includes a 3-year period of as-needed SCADA system maintenance and operations, troubleshooting and technical support, resetting alarm signals, integration of new equipment/processors, minor repairs, and other additional tasks.

Below is a summary of Macro Automatics' original and updated proposals. Macros Automatics fees are lower than those of HydroScientific West.

Description
HydroScientific
West
Macro Automatics
(Original)
Macro Automatics
(Updated)
System Replacement (Materials) $188,265 $177,832 - $190,332 System Replacement (Labor) $175,465 $71,000 $76,000
Increase existing I/O by 20% all locations $9,342 $20,000 $20,000 Design Costs - $42,750 $100,550 $105,550
AutoCAD Drawings and Technical
Documentation/Operations Schematics $51,750 $48,000 $48,000 Radio Upgrades $54,669
Included materials &
labor cost above
Included materials &
labor cost above
Additional PLC at Park Reservoir $14,296 $20,000 $20,000 Additional Costs $31,084 $12,500 o
3-Year Maintenance $30,000 $90,000 $80,000
Total Cost (*) $597,621 $539,882 $539,882
The proposed term of the agreement is four (4) years which provides time for installation of the new SCADA system and three (3) years of maintenance.

BACKGROUND: The City's municipal water system is a complex network of facilities consisting of ten water wells, four booster pump stations, four reservoir sites, and over 135 miles of water distribution pipelines (Attachment B - Water System Map). One of the tools utilized to 2 239
manage and operate the water system's facilities is la'iown as the SCADA system. The SCADA system is a so'ftware and hardware program that provides the ability to operate water facilities remotely, in real-time, from a central computer station located at the City's Corporate Yard.

SCADA software and hardware is installed at the location of several water facilities. The SCADA system is a vital component of the water system. The existing SCADA has been in place since 2013 and the current software/hardware in use is obsolete and does not provide adequate cyber security. Therefore, the system is recorni'nended for replacement.

The SCADA Project is budgeted in the FY 2023/24 Capital Improvement Program to replace and upgrade the existing SCADA system. The SCADA project will provide the components and programining for upgrading the system with a new, fully functioning SCADA system.

An Agreement is proposed to be awarded to Macro Automatics. The Agreement provides for removing the existing SCADA system and installing a new one. Macro Automatics provides a wealth of experience in replacing and transitioning the old SCADA system to the proposed SCADA system. They have the experience needed to methodically upgrade the outdated hardware with minimal downtime. They have successfully completed similar projects in the cities of Cerritos, Lakewood, and Solvang.

The SCADA Project is planned to begin May 2024 and be completed by July 2025.

The proposed Agreement is pursuant to an RFP process. On March 23, 2023, an RFP for the SCADA Project was released to five qualified consulting firins. On May 8, 2023, two proposals were received in the City Clerk's Office, one from HydroScientific West and one from Macro Automatics. A technical panel comprised of the City's Water Division Manager, Long Beach Water Department Manager of Engineering, and the Project Manager evaluated the consultants.

The review criteria weighed a number of factors including fees, project manager and team qualifications, experience in similar projects, understanding of technical issues, comprehensiveness of the proposal, and experience in SCADA projects. Based on the evaluation, HydroScientific West received the highest ranking. The primary reason for receiving the highest ranking was the company designed and installed the existing SCADA system which offered value in upgrading the existing system. The company was awarded a contract but was unable to perform the project for extraordinary circumstances. As such, staff is recommending awarding the contract to the second highest ranked consultant, Macro Automatics.

ATTACHMENTS: A. ProposedAgreement
B. Water System Map
DD:lc
3 240
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR SUPERVISORY

CONTROL AND DATA ACQUISITION SYSTEM UPGRADE, CITY PROJECT N0. 647-WTR BETWEEN THE CITY OF SOUTH GATE AND

MACRO AUTOMATICS
This Agreement for Professional Services for the Supervisory Control and Data Acquisition ("SCADA") System Upgrade, City Project No. 647-WTR ("Agreement") is made and entered into on April 9, 2024, by and between the City of South Gate, a municipal corporation ("City"), and Macro Automatics, a California Corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to water system's SCADA System upgrade;
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, licenses, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perfon'n the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement ("Services").

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Five Hundred Thirty-Nine Thousand Eight Hundred Eighty- Two Dollars ($539,882) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional Services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by City Manager or his/her designee.

2.I Consultant shall be required to attend meetings at City Hall as necessary in the deliveiy of the Services. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
5176419.1-L235.53
AS13772.0860872 4863-2229-7670v2
241
Agreement for Professional Services
Macro Automatics

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TF,RM OF AGREEMENT. This Agreement is effective as of April 9, 2024 and will remain in effect for a period of four years from said date or until completion of the Services, unless otherwise expressly extended and agreed to by both Parties in writing or teri'ninated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in perfori'nance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such teri'nination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the Services required by this Agreement AS13772.0860872 4863-2229-7670v2
242
Agreement for Professional Services
Macro Automatics

within the time specified herein or any authorized extension thereof; or b. If Consultant fails to perform the Services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City teri'ninates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 IfthisAgreementisterminatedasprovidedaboveinSubsection6.2.1,Citymay require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governinents. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, AS13772.0860872 4863-2229-7670v2
243
Agreement for Professional Services
Macro Automatics

religion, ancestry, sex, national origin, disability, or age. Consultant will take affiri'native action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to begiru'iing of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000.

6.5.3 Professionalliabilityinsurancewithalimitofnotlessthan$1,000,000perclaim and $5,000,000 annual aggregate

6.5.4 Each such policy of liability insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Include an Additional Insured Endorsement (CG 20 10 11 85) naming the City of South Gate and its agents as an additional insured with respect to the City's and its officers and employees' interests under this Agreement.

This is to be complied with by presenting ar> appropriate insurance policy.

AS13772.0860872 4863-2229-7670v2
244
Agreement for Professional Services
Macro Automatics

The limits of insurance provided to the additional insured shall be the greater of that set forth in this Agreement or the 'full pre-occurrence limit set forth in the policy.
c. State that the insurance provided to the additional insureds is primary and non-contributory to any other insurance (including without limitation primary, umbrella, excess, self-insurance or any other basis) available to the additional insureds.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent perfori'nance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the federal, state, county and city governrnents, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in anymanner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any AS13772.0860872 4863-2229-7670v2
245
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employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be tlie sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All Services required under the Agreement will be perfon'ned by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such Services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all persoru'iel engaged in performing Services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

AS13772.0860872 4863-2229-7670v2
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6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or Services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City.

Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this 10 AS13772.0860872 4863-2229-7670v2
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Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Partyunder this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in fiull force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or infori'nation not contained in this Agreement, Anyamendments,changesormodificationstothisAgreementmustbemade in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

AS13772.0860872 4863-2229-7670v2
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TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL: (323) 563-9567
TO CONSULT ANT:

Jay Kirsch
Macro Automatics
2107-D W. Commonwealth Ave. 368
Alhambra, CA 91803
Email: ikirsch@,macroautomatics.com
TEL: (213) 392-3922
Agreement for Professional Services
Macro Automatics

WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze(2D,sogate.org
TEL: (323) 563-9510

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or slie purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Governrnent Code Section 84308, also known as the "Levine Act," a disclosure of political contributions totaling more than two hundred fifty dollars ($250) witliin the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made, must be filed.

Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement fon'n available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.

8. EFFECTIVE DATE. The effective date of this Agreement is April 9, 2024 and will remain in effect through and until project completion, unless otherwise ten'ninated in accordance with the terms of this Agreement.
l?,
AS13772.0860872 4863-2229-7670v2
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Agreement for Professional Services
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Gil Hurtado, Mayor
Dated:

ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:
2:"!12,'CL?(
MACROAUTOMATICS:

By:

Jay Kirsch, President
Dated:

AS13772.0860872 4863-2229-7670v2
250

EXHIBITA
Proposal for the City of South Gate
SCADA System Upgrade
City Project No. 647-WTR
May 8fh, 2023
,,5p2
2107-D W. Commonweath Ave, #368
Alhambra, CA 91803
i
l-'l
251
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Section A
Project Team
Macro Automatics
IS252
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Electrical Engineer
Control Panel Layout Diagrams
Control Panel Wiring Diagrams
Factory Testing
O&M Manuals
Alice Choi
Control Panel Assembly
Project Manager
Equipment Purchasing
Control Panel Assembly
Factory Testing
Field Testing
Scheduling
Contract Coordination
Joe Chua
Invoicing Programming
Jay Kirsch PLC Programming
HMI Programming
Commincation and Networking
Factory Testing
Field Testing
Training
Jay Kirsch
Electrician
C-10 Electrical Work
Oscar's Electric
Macro Automatics
lu
253
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Section B
Description of Work
Macro Automatics
t!r
254
City of South Gate SCADA System Upgrade Technical Description I Overview
The City of South Gate operates a water SCADA system that uses an outdated Human Machine Interface (HMI) and Programmable Logic Controller (PLC) platform. This proposal describes the work and cost to upgrade the HMI and PLCs with up-to-date and supported replacements.

The existing Control Microsystems PLCs are outdated. Some of these PLCs use the ISAGraph programming software that is no longer supported and others use the Telepace programming software designed in the 1990s. The Control Microsystems PLCs will be replaced with Schneider Modicon M251 PLCs. The M25ls will be programmed in standard IEC 61131-3 languages supported by many modern PLCs. The M251 supports Modbus protocol for compatibility with existing equipment, EtherNeUIP forAllen Bradley connectivity, and OPC- LIA for secure connections to the HMI.

The ClearSCADA HMI will be replaced with Inductive Automation's Ignition HMI. Ignition is an enterprise- grade HMI platform widely supported system integrators. There are dozens of certified Ignition integrators in Southern California.
2 Scope of Work
Work will be conducted at the City Yard control room and off-site facilities. All functionality of the existing SCADA system will be ported to the new system along with improvements in graphics, alarm call-out, trending, reporting, and communications.

Generally, the work at each remote will involve replacing the mounting panels at each remote site with new mounting panels that have been pre-wired and tested. The field wiring will be reconnected to the new mounting panel terminal blocks. Some site will require additional work to accommodate new or relocated field sensors and actuators.

The City will furnish Verizon wireless cellular service/SIM card for the cellular modem used to send SMS alarms.

2.I RTU-001 Hawkings Reservoir
Task List:

Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
Mounting panel with hardware installed and tested
New panel PC with operator interface
Relocate instruction detector, run conduit and new wiring as-needed to new location, and reconnect intrusion detector
Install new CLA-VAL control panel and run wiring to SCADA control panel with new signals.

On site 10 verification
New PLC Program
New operator interface Ignition application
End to end functional testing
30 day acceptance test
l
i'6
Macro Automatics
255
City of South Gate SCADA System Upgrade Technical Description

2.2 RTU-002 South Gate Park Reservoir, Well 13, Well 14, Well 18, and Well 19 Task List:

Site visit. Investigate possible use of remote 10 to make this control panel less crowded Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, side panels with field terminal blocks, panel door switch, and light Control system description
Replace wireless 10 for Well 14, Well 18, and Well 19 flow meters, verify antenna placement New Mounting panel with hardware installed and tested New panel PC with operator interface
Connect new PLC 10 modules to existing field terminals on side panels with pre-fabricated cables On site 10 verification
New PLC Program
New operator interface Ignition application
End-to-end functional testing
30 day acceptance test

2.3 RTU-003 West Side Reservoir
Task List:

Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, side panels with field terminal blocks, panel door switch, and light Control system description
New Mounting panel with hardware installed and tested New panel PC with operator interface
Connect new PLC 10 modules to existing field terminals on side panels with pre-fabricated cables On site 10 verification
New PLC Program
New operator interface Ignition application
End-to-end functional testing
30 day acceptance test

2.4 RTU-004 8ante Fe Tank
Task List:

Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
On-site 10 verification
New PLC Program
New operator interface EasyBuilder Pro application
End-to-end functional testing
30 day acceptance test
Macro Automatics
256
City of Soutl'i Gate SCADA System Upgrade Technical Description

2.5 RTU-051 CB7
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New PLC Program
Add field wiring and 10 for local and remote control of new solenoid operated valves End-to-end functional testing
30 day acceptance test

2.6 RTU-052 CBII
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New PLC Program
Add field wiring and 10 for local and remote control of new solenoid operated valves End-to-end functional testing
30 day acceptance test

2.7 RTU-'122 Well 22B
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application Add new pressure transmitter with field wiring and 10 End-to-end functional testing
30 day acceptance test
Macro Automatics
257
City of South Gate SCADA System Upgrade Technical Description

2.8 RTU-123 Well 23
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application
End-to-end functional testing
30 day acceptance test

2.9 RTU-126 Well 26
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Add two additional flow signals
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application
End-to-end functional testing
30 day acceptance test

2.10 RTU-l27Well27
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application End-to-end functional testing
30 day acceptance test
21 Macro Automatics
258
City of South Gate SCADA System Upgrade Technical Description

2.11 RTU-128 Well 28
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure, panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application
End-to-end functional testing
30 day acceptance test

2.12 RTU-200 City Yard
Task List:

On-site inspection and 10 verification
Control mounting panel fabrication diagrams with bill of materials Control mounting panel wiring diagrams
Keep existing enclosure panel door switch, and light Control system description
New mounting panel with hardware installed and tested New operator interface
New PLC Program
New operator interface EasyBuilder Pro application
End-to-end functional testing
30 day acceptance test

2.13 Radio Replacement
Task List:

On-site inspection and RF signal measurement
Run new coaxial cable, where possible, from antenna to control panel Mount new radio in control panel
Configure and test new radio
22,-
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259
City of Soutl'i Gate SCADA System Upgrade Tecl'inical Description

2.14 Yard HMI
Task List:

Furnish and install two server computers
Furnish and install redundant Induction Automation Ignition HMI software package on servers Install MySQL database for Ignition historian on servers Configure site graphics for all sites
Configure hydraulic, map, and network overview displays Furnish and install RV55 cellular modem for SMS alarm paging Furnish, install, and configure Fortinet Fortigate VPN firewall Install two desktop PC for operator consoles
Install 85" large screen display
Configure six Microsoft Surface Tablet PCs for remote access Configure communications to remote PLCs
Configure alarming system for local indication and SMS call-out Configure reports
Configure flow total report
Configure maximum, minimum, average report for any user selected process variable tag Configure communication availability report
Configure trends for each process variable and run status tag Configure group trends for each site
Configure user defined ad-hoc trending screen
End-to-end functional testing
Decommission ClearSCADA system and old servers
Provide operator training (16 hours )
Macro Aritomatics
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ty of South Gate Bill of Materials SCADA Upgra
RTU-001 Hawkings Reservoir
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
nalog Input, 8 channel Schneider/Modicon TM3A18 3
nalog Output, 4 channel Schneider/Modicon TM3AQ4 2
iscrete Input, 16 channel Schneider/Modicon TM3D116K 5 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK I ) Cable Schneider/Modicon TWDFCW30K 7
thernet Switch, 4 Port Schneider/Modicon T1V14-4 I
anel PC Maple Systems or Equal OM16810B 1
MI Software Inductive Automation Ignition Edge Panel I DE Injector Moxa INJ-24 1
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A I atteries PowerSonic or Equal 2
ircuit breakers Eaton 2
=irminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics 1
RTU-JO2 South Gate Park
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 3
nalog Output, 4 channel Schneider/Modicon TM3AQ4 2
iscrete Input, 16 channel Schneider/Modicon TM3D116K 5 iscrete Output, 16 channel Schneider/Modicon TM3DQi6TK 2 ) Cable Schneider/Modicon TWDFCW30K 7
us Transmitter Schneider/Modicon TM3XTRA1 1
us Receiver Schneider/Modicon TM3XREC1 1
thernet Switch, 4 Port Schneider/Modicon TM4-4 I
/ireless 10 Transmitter/Receiver (W14, 18, & 19) Cambium Networks or Equal CNReach550 4 anel PC Maple Systems or Equal OM16810B I
MI Software Inductive Automation Ignition Edge Panel I DE Injector Moxa INJ-24 1
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A I atteries PowerSonic or Equal 2
ircuit breakers Eaton 2
arminal blocks, wire, misc Altech or Equal I
ounting Panel Saginaw or Equal I
ssembly Macro Automatics 1
261
ty of South Gate Bill of Materials SCADA Upgra
RTU-00 3 West Side Reservoir
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 3
nalog Output, 4 channel Schneider/Modicon TM3AQ4 2
iscrete Input, 16 channel Schneider/Modicon TM3D116K 4 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 5
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
anel PC Maple Systems or Equal OM16810B 1
MI Software Inductive Automation Ignition Edge Panel 1 OE Injector Moxa INJ-24 I
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics 1
RTU-004 Santa Fe Tank
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
nalog Input, 8 channel Schneider/Modicon TM3A18 1
iscrete Input, 16 channel Schneider/Modicon TM3D116K I iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TtVl4-4 1
IT Maple Systems or Equal HM15071L I
OE Injector Moxa INJ-24 2
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
:irminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal I
ssembly Macro Automatics I
25-
262
ty of South Gate Bill of Materials SCADA Upgra
RTU-051 CB7
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
nalog Input, 8 channel Schneider/Modicon TM3A18 1
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K I
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
OE Injector Moxa INJ-24 I
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton I
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics I
RTU-052 CBII
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 I
iscrete Input, 16 channel Schneider/Modicon TM3D116K I iscrete Output, 16 channel Schneider/Modicon TM3DQ1 6TK 1 ) Cable Schneider/Modicon TWDFCW30K 1
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
OE Injector Moxa INJ-24 I
awer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal I
ounting Panel Saginaw or Equal I
ssembly Macro Automatics 1
2(b
263
ty of South Gate Bill of Materials SCADA Upgra
RTU-I 22 Well 22B
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 I
nalog Output, 4 channel Schneider/Modicon TM3AQ4 o
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon T1V14-4 I
IT Maple Systems or Equal HM15071L I
OE Injector Moxa INJ-24 1
:rwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A I atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal I
ounting Panel Saginaw or Equal I
'essure Transmitter Dwyer or Equal 1
ssembly Macro Automatics 1
RTU-123 Well 23
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 2
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
IT Maple Systems or Equal HM15071 L 1
C)E Injector Moxa INJ-24 1
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
:irminal blocks, wire, misc Altech or Equal I
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics 1
264
ty of South Gate Bill of Materials SCADA Upgra
RTU-126 Well 26
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE 1
nalog Input, 8 channel Schneider/Modicon TM3A18 1
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
IT Maple Systems or Equal HM15071 L 1
OE Injector Moxa INJ-24 I
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics I
RTU-I 27 Well 27
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
nalog Input, 8 channel Schneider/Modicon TM3A18 2
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ1 6TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
IT Maple Systems or Equal HM15071L I
OE Injector Moxa INJ-24 1
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal 1
ssembly Macro Automatics I
265
ty of South Gate Bill of Materials SCADA Upgra
RTU-I 28 Well 28
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
nalog Input, 8 channel Schneider/Modicon TM3A18 3
iscrete Input, 16 channel Schneider/Modicon TM3D116K 2 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK 1 ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
IT Maple Systems or Equal HM15071L 1
OE Injector Moxa INJ-24 1
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A 1 atteries PowerSonic or Equal 2
ircuit Breaker Eaton 1
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal I
ssembly Macro Automatics 1
RTU-200 City Yard
escription Manufacturer Part Number Qnty
LC CPU Schneider/Modicon TM251 MESE I
iscrete Input, 16 channel Schneider/Modicon TM3D116K 1 iscrete Output, 16 channel Schneider/Modicon TM3DQ16TK I ) Cable Schneider/Modicon TWDFCW30K 2
thernet Switch, 4 Port Schneider/Modicon TM4-4 1
OE Injector Moxa INJ-24 2
:iwer Supply/ UPS, 24VDC, 5A Adel Systems CB1245A I atteries PowerSonic or Equal 2
ircuit Breaker Eaton I
=rminal blocks, wire, misc Altech or Equal 1
ounting Panel Saginaw or Equal I
ssembly Macro Automatics 1
-"7q
266
ty of South Gate Bill of Materials SCADA Upgra
City Yard HMI Software
escription Manufacturer Part Number Qnty
nition Platform (redundant) Inductive Automation I
ision Module Limited (5 clients) Inductive Automation I QL Bridge Inductive Automation 1
ag Historian Inductive Automation 1
larm Notification Inductive Automation I
MS Notification Inductive Automation 1
PC UA Server Inductive Automation I
eporting Inductive Automation 1
dustrial Device Drivers Inductive Automation 1
ySQL Relational Database Oracle 1
City Yard HMI Hardware
escription Manufacturer Part Number Qnty
arver, Xeon 6C, 32GB Dell PowerEdge R350 2
onitor, 17 inch Dell 1
rewall Fortinet Fortigate 60F 1
ellular Modem Sierra Wireless RV55 I
Radio Replacement
escription Manufacturer Part Number Qnty
adio Esteem Horizon 14
oaxial Cable from Antenna to Control Panel Times Microwave LMR-400 1500 onnectors, Surge Arrestors, and Grounding various 14 J3C,
267
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Section C
Similar Pro)ect Experience
Macro Automatics
268
Macro Automatics
21 07-D W. Commonwealth Ave., #368, Alhambra CA 91803
Recent Project References:

Year:

System:

Owner:

Contact:

Description:
2022
Water Distribution Telemetry System
City of Cerritos, CA
Jaime Morales, (562) 455-9376
Programmed, tested, and installed water distribution telemetry and control system with new ModiconM340 PLCs and Koyo Click PLCs using redundant Inductive Automation Ignition HMI on fiber-optic network and Digi cellular gateways at 17 sites.
213 392 3922
Year:

System:

Owner:

Contact:

Description:
2020
Water Distribution Telemetry System
City of Solvang, CA
Matt van der Linden, (805) 688-5575
Programmed, tested, and installed water distribution telemetry and control system with existing Allen Bradley Micrologix and new Micro800 PLC's using Inductive Automation Ignition HMI on Cambium Networks cnReach500 900MHz ISM band radio network with 10 sites.

Year:

System:

Owner:

Contact:

Description:
2019
Water Distribution Telemetry System
City of Lakewood, CA
Derwin Dy, (562) 866-9771 ext 2703
Programmed, tested, and installed telemetry and control system for interfacing Modicon M340 PLC's using redundant Inductive Automation Ignition HMI on 900MHz ISM band radio network with 20 sites. Integrated three storm water capture facilities into SCADA system
Year:

System:

Owner:

Contact:

Description:
2018
Water Distribution System
La Cumbre Mutual Water Company
Michael Alvarado, (805) 967-2376 x15
Replaced obsolete proprietary RTU with Control Microsystem SCADAPack PLCs. Replaced Lookout HMI with Inductive Automation Ignition HMI.

Provided new radio base-station. Provided system documentation, wiring diagrams, network diagrams, and operator training.

Year:

System:

Owner:

Contact:

Description:
2017
Water Distribution System
Goleta Water District
Chris Borges, (805) 879-4693
Designed, engineered, and programmed water distribution SCADA system with 30 remote sites using Microwave Data Systems ISM band radios, Modicon Momentum PLCs, Modicon M340 PLCs, and Wonderware Intouch HMI.

Year:

System:

Owner:

Contact:

Description:
2016
Water Distribution System
Montecito Water District
Chad Hurshman, (805) 969-7924
Programmed, installed, and tested Inductive HMI for 22 site water distribution system using Inductive Automation HMI and Modicon M340 and Control Microsystems PLCs on a 400Mhz licenced radio network.

52. 269
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Section D
Key Staff Resumes
Macro Automatics
270
Jay Kirsch
Educatiotx:

BS, 1982, Mechanical Engineering, Pennsylvania State University Work Experience:

Jay Kirsch has been providing systems integration services to the water, wastewater, and pipeline industries for 33 years. After graduating from Peru'isylvania State University with a BS in Mechanical Engineering, Mr. Kirsch worked as a civilian for the U.S. Navy providing commissioning support for Aegis Combat Weapons System's SPY-IA RADAR. In 1986, Mr. Kirsch entered the private sector to work for BIF Accutel, a company that manufactured and integrated computer based telemetry and control systems. In 2001, Mr.

Kirsch formed Macro Automatics and has continued providing system integration services throughout southern California.

Mr Kirsch's technical experience includes software design and development using assembly language, algorithmic languages (C, C++, Fortran, BASIC, Pascal), ladder logic (Alien-Bradley, Modicon, Control Microsystem, Square-D, GE, Siemens), HMI packages (Ignition, FactoryLink, InTorich, iFix, Iconics), and high level languages (Python, Visual BASIC, SQL). Network design and installation using TCP/IP, WAN Roriters, Bridges, and FRADs. Communication system design and implementation rising ADN circuits, spread-spectrum radios, MAS radios, 202T lines, cellular modems, and microwave. All projects have been worked from start to finish including cost estimates, submittal preparation, purchasing, panel design, factory testing, field startup, documentation, and training,

MACRO AUTOMATICS
271

ALICE CHOI

SUMMARY
Electrical Engineer with 25 years of experience in the Instrumentation and Controls field.

During that time, involved in all phases of a project - from conception, to design, to implementation; and finally, to start-up. Engineering work has included designing and writing specifications and implementing turn-key systems. Integral knowledge of the Water and Wastewater industry.

HIGHLIGHT;
a SCADA Design
Electrical and Wiring Diagrams
Programming HMI, PLC, 01T
Instrumentation

PROGRAMMINC
a Wonderware Intouch and Archestra
Inductive Automation Ignition
a Allen Bradley ControlLogix/CompactLogix
Bristol ControlWave
a Automation Direct Operator Interface

EXPERIENCF
Networking, VPN, Remote Access
a Radio, Fiber, T1, Cellular
Radio Survey
a Calibration
a Allen Bradley Rockwell RSView
a Allen Bradley SLC
a Allen Bradley PanelView
- Modicon Quantum, M340
a Maple System Operator Interface
- Working mainly in the Water/Wastewater industry for the past 20 years. a Assessed several existing SCADA System and made recommendations to the Owner on replacing outdated equipment or software.

Programmed SCADA HMI, Pump Stations, Liff Stations
* Programmed Treatment Plant ION-GAC Vessels, VOC Stripping Tower Installed VPN and Remote Access
* Conducted Radio Surveys in the field using radios, antennas, and boom trucks [:DUCATION
Bachelor of Science: Electrical Engineering, 1986
University of Southern California
272

RESUME DETAILS
Joe Chua
Job Skills:

Water Treatment
Hydraulic Valves PM/CM (Cla-Val)
Pumps and Motors PM/CM
PM Program
Hydro-Pneumatic System
Telemetry/Instrumentation
SCADA System
Motor Control and Starter Eqriipment
Electrical System and Control Design
Record Keeping
Electrician
Drafting
License/Certification:

CWEA Certified Electrical/Insttumentation Technologist Grade 2 State of California General Journeyman Electrician
SWRCB Certified Water Treatment Operator Grade 4
SWRCB Certified Water Distribution Operator Grade 4 Assistant Electrical Engineer, Philippines
Work Experience:

Montecito Water District
583 San Ysidro Road,
Santa Barbara, CA 93108
(805) 969-2271
Control System Technician/Treatment Operator
December 2004 - Present
273
Scope of Work: Performs technical duties involving operation, installation, repair and maintenance of electrical, pneumatic and electronic, and instrumentation equipment, including Prograinmable Logic Controllers (PLC's), Remote terminal Units (RTU's), Variable Frequency Drives (VFD's) and Supervisory Control & Data Acquisition (SCADA) for water treatment and distribution facilities. Performs rotational duties as a treatment plant operator that operates and maintain two (2) surface water treatment plants, booster pump stations, and prodriction well sites. Perform complex maintenance work in the upkeep of the treatment plants and other facilities.

COUNTY OF VENTURA
PWA-Water & Wastewater Service Division
7150 Walnut Canyon Road,
Moorpark, CA 93021
(805) 584-4829
Water/Wastewater Service Worker 4
August 1999 - December 2004
Scope of Work: Monitor water production and distribution facilities through SCADA, water treatment, PM/CM all hydraulic valves (Cla-Val), PM/CM liydro-pneumatic system, PM electrical & mechanical eqriipments, troubleshoots motor control, PLC,s, instrumentations, and telemetry. In-shop
parts stocking, record keeping, material take-off, orders and purchase. Coordinate projects with contractors.

BOYKIN MANAGEMENT CO.
dba CASA SIRENA HOTEL & MARINA
3605 Peninsula Road,
Oxnard, CA 93035
(805) 985-6311

ENGINEERING MAINTENANCE SUPERVISOR
April 1997 -August 1999
Scope of Work: Maintaining 275 room full service hotel. Performs PM on all electrical and mechanical equipment. Maintains/repairs kitchen, laundry, HVAC, swimming pool and horisekeeping equipments. Maintains/repairs electric golf carts, telephone and alarm system.

Repairs and paints interior finishes. Material take-off, orders and purchase. Coordinates projects with contractors.
274

TEK ENGINEERING
193 West Park Row Avenue
Ventura, CA 93001
(805) 641-2505
Machine Operator
July 1997 - December 1998
Scope of Work: Operated different types of machines such as milling machine, CNC milling, deburring machine, and other related machines in making gears, splines, and other machine parts. Performs quality control.

USA PETROCHEM
444 Crooked Palm Street
Ventura, CA 93001
(805) 643-3168
General Engineering Maintenance
May 1996 - April 1997
Scope of Work: Disassembling surplus mechanical, plumbing, and electrical parts.

TROPICAL PLAZA LIMITED
dba La Fiesta Shopping Mall
San Roque, Saipan
CNMI, MP 96950
(670) 322-0998
Engineering Maintenance Supervisor
November 1992 -April 1996
Scope of Work: Maintaining 63 unit shopping mall. Performs preventive and corrective maintenance on all electrical and mechanical equipment. Designs electrical system. Supervise electrical job orders and constniction. Material take-off, orders and purchase. Repairs and maintains kitchen equipments, water filtration system and reservoirs.

NOVELTY PHILIPPINES, INC.

Garments Factory
275
Makati, Metro Manila
Pliilippines
(632) 822-1191
Electrical Maintenance Supervisor
June 1992 - October 1992
Scope of Work: Prepares PM program. Supervise all electrical job orders and electrical construction. Designs electrical system plan and drafting. Estimates electrical construction cost.

Material take-off, orders and purchase. Annual budgeting.

FACILITY ENGINEERS AND CONSULTANTS
790 N. Marine Drive Suite 110
Tumon, Guam 96911
(671) 646-3646
Assistant Electrical Engineer
November 1990 - September 1991
Scope of Work: Assisting in designing electrical system for residential, commercial and industrial building. Drafting.

AMKO CORPORATION
General Contractor
Tanapag, Saipan
CNMI, MP 96950
(670) 322-3734
Assistant Electrical Engineer
August 1988 - May 1990
Scope of Work: Assisting in designing electrical system for residential, coinrnercial and industrial building. Drafting. Estimates construction labor and material cost.

ALLIANCE COMMODITIES CENTER, INC.

Paper Mills
l San Diego Street, Valenzuela
Metro Manila, Philippines
(632) 343-250
Operation/Maintenance Supervisor
September 1985-Augustl988
276
City of South Gate
SCADA System Upgrade
Project No. 647-WTR
Section E
Project Schedule
Macro Automatics
277
Proposal for the
City of South Gate
SCADA System Upgrade
City Project No. 647-V\/TR
Project Schedule
ID Task Name By StM Finish Duration
2023 2024
Jul Aug
Sep I
act
-l
Dec
-l Feb I-=-I
Apr
May I
Jun

I ,,, I
Aug
Sep I
Oc[
-l
Dec
1 Site visits, 10 verification, radio signal verification MAC 7/3/2023 7/12/2023 8d I
3 2 Design review meeting City+MAC 7/13/2023 7/13/2023 1d I5 3 Control panel and computer hardware submittal MAC 7/i 4/2023 i 0/5/2023 60d '-ffm 4 Control panel and computer hardware submittal review City 10/6/2023 1 0/1 9/2023 1 ad 'ti
5- PLC Programming MAC 10/20/2023 12/1 4/2023 40d L
6 HMI and 01T Programming MAC 12/15/2023 2/8/2024 40d 'ffia] 7 SCADA Screen Review City+MAC 2/9/2024 2/22/2024 1 ad !!]
8 Fadory testing MAC 2/23/2024 3/7/2024 1 ad
l-!!!,,
9 Install new HMI computer system (leave exiting system in place) MAC 3/8/2024 3/12/2024 3d
l->
10 Upgrade Wells 22B, 23, 26, 27, and 28 MAC 3/1 3/2024 6/4/2024 60d ' 11 Upgrade CB7 and CP1 I MAC 6/5/2024 6/1 1/2024 5d '!:i
12 Upgrade West Side, South Gate Park, and Hawking MAC 6/12/2024 9/3/2024 60d 'a- 13 Decommission existing central computer system MAC 9/4/2024 9/6/2024 3d L-3
14 Site acceptance test City * MAC 9/9/2024 i O/8/2024 22d %
15 Training MAC 1 0/9/2024 10/11/2024 3d
h
16 As-Built Control Panel and Network Drawings MAC 1 0/1 4/2024 10/14/2024 id ! 278
Attachment B -Water System Map
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'II m P I SOfl it Aiit 5, a""" aa "
C(}I( e
,,l,, ,, Pine PI
Tiiplz"pl
WELL 29
IlliiioliAVe I ;
Wli;Dti{lii Al
gtoadtiiy

ELIZABETH
houl%rn AY} -
Tweetly Blvd
i'tli 51
6rott.w,iy ;
€11 14}I I I S a. ()"a'
Stlllt Anfl if Cudahy
Cl!iXlla{
"i - -lll.i
Tv;eQ ;vd
t:t:r
279
Item No. 9

CITYMANAGER'S OFFICE
APR 04 2024 City of South Gate
E:OS An

CITY COUNCIL
AG-ENUDA UBJ[L[,
DepartmentDirector:

For the Regular Meeting of. April 9, 2024
Ori : 7Cnlht: MPua:liagceV, orks
Cervantes Rob Houston
SUBJECT: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT NO. 660-ST
PURPOSE: To accept the construction of the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST ("Project") as completed. Construction of the Project is completed and the retention payment to the contractor is due. Section 7107 of the Public Contract Code requires the City to accept completion of the Project and issue public notice of such, prior to releasing the retention payment.

RECOMMENDED ACTIONS: The City Council will consider:
a. Accepting completion of construction of the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST by Sequel Contractors, Inc., effective Apn1 Q, 2024; anrl
b. Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar Recorder's Office.

FISCAL IMPACT: There is no fiscal impact to the General Fund. The final construction cost was $963,581, inclusive of contract change orders, and funded as sui'nunarized below.

Pro,iect Services Senate Bill 1 Measure R Total
Design Service Contract $75,645 $75,645
Pro.ject management, Staff time and Misc. Services $83,651 $83,651 Temporary Construction Easements ' $31,158 $31,158
Final Construction Contract $418,687 $544,894 $963,581 Construction Management and Inspection $110,305 $110,305 Total $719,446 $544,894 $1,264,340
ANALYSIS: Construction of the Project is complete and staff is preparing to release the final retention payment to Seqriel Contractors, Inc. The Public Contract Code establishes requirements that the City must abide to prior to releasing the final retention payment for the Project. The Notice of Completion provides written notice to concerned parties that all work on the project has been completed. The Notice of Completion initiates the 35-day period within which 1 280
concerned parties may exercise their lien rights for the work they performed on the Project. The City may use a part or all of the 5% retention payment to settle any liens exercised against the City. If no liens or claims have been filed within 35 days of the filing of the Notice of Completion, the City will release the retention payment and any remaining amount due to the Contractor.

BACKGROUND: The Project is part of the Fiscal Year 2022/23 Capital Improvement Program. The Project will improve pedestrian safety and enhance access to Simon Rodia Continuation High School located on Sequoia Drive, east of East Alameda Street. Project improvements entail the construction of new sidewalks on the east side of East Alameda Street, from Sequoia Drive to Seminole Avenue, and on the south side of Sequoia Drive, from East Alameda Street to the east cul-de-sac. The work included the reconstruction of curb and gutters, reconstruction of drive approaches, construction of new sidewalks, removal and replanting of trees, relocation of streetlights, relocation of fire hydrants, and the reconstruction of rolling gates and wrought iron fences.

On January 24, 2023, the City Council awarded the construction of the Project in the amount of $903,361. Construction began on April 5, 2023, and was field accepted by City staff on October 19, 2023. All work was perfon'ned in accordance with the approved plans and specifications with acceptable quality and workmanship. The Contractor has met all contract obligations.

Five change orders were needed to complete construction for a total of $60,220. Change Order No. 1 was at no cost to the City and provided a 30-day schedule extension. Change Order No. 2, in the amount of $20,682, was for installing conduit, conductors, and pull boxes. Change Order No. 3, in the amount of $4,057, was to modify an existing fire detector check valve. Change Order No. 5, in the amount of $4,444, was for the removal of existing pilasters. Change Order No. 6, in-the amount-of $31-,037, was-for fire hydran-t upgrades needed to cornpl-ete constructi It is noted that Change No. 4 was not processed thus not listed. It is also noted that construction completion was accepted on October 19, 2023. Approval of the Notice of Completion was delayed because of pending change order negotiations which were finalized in December 2023.

The City Council may now accept the Project as complete. The Notice of Completion can now be filed with the Los Angeles County Registrar Recorder's Office ATT ACHMENTS: A.

B.

Notice of Completion
Contract Change Order Nos. 1, 2, 3, 5 and 6
NM:lc
2 281
Attachment A

RECORDING REQUESTED BY

I AFTERRECORDINGMAILTO J

CITY CLERK OFFICE

CITY OF SOUTH GATE
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
L J

SPACE ABOVE THIS LINE FOR RECORDER'S USE

NOTICE OF COMPLETION
City of South Gate 8650 California Avenue In Fee
South Gate, CA 90280
282
A Notary Public or other officer completizig tliis certificate verifies only the identity of tlie individual wlio signed the document to wliich tliis certificate is attached, and not the truthfulness, accuracy, or " o thatdocument.

ST ATE OF CALIFORNIA

COUNTY OF LOS ANGELES
SS
Subscribed and sworn to (or affirmed) before me on this day of 20, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Signature: Place Notary Seal Above
4283
Attachment B
CONTRACT CHANGE ORDER N0. 01

CITY OF SOUTH GATE
EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT N0. 660-ST Owner:

Contractora
Project No.:

CO Number:

City of South Gate
Sequel Contractors, Inc.
660-ST
01 Original Contract:

Previous Approved Changes:

This Change Amount:

Revised Contract:

Amount
$903,361 .00
$0.00
o
$903,361 .00
Working Days
50 o
30 80
This change order covers changes to the subject contract as described herein. The Contractor shall supply all labor, equipment and materials to complete the Change Order items for the lump sum price agreed upon herein. All Change Order items must be submitted to the owner for approval prior to fabrication.

Item
No. Reference I
Description of Changes Amount Time
Extension"
I
%
' Time Extension due to Temporary Construction
Easement (TCE) Delay $0.00 30
Net Change in Contract Amount $0.00 30
" !i/orking Days
The amount of the Contract does not change. The contract time will be increased by thirty (30) working days or 6 weeks.

The original completion date per the NTP is June 15, 2023. The new completion date per this Change Order is July 28, 2023.

The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive of the directly or indirectly related work, within the approved time extension required to complete the above Change Order items. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in Work, and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. The Owner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time, all costs, and all impacts related directly or indirectly to this Change Order. The Contractor hereby agrees that this Change Order the full itable adaustment owed u
that and all subcontractors to waive all right to file any further claims or requests for equitable adjustment arising out of or as a result of this Change Order or the cumulative effect of this Change Order on the performance of the overall Work under the Contract. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the owner.

Z&K Consultants, Inc., Construction Manager
Recommended:

Accepted: '7izA-
Sequel Contractors, Inc., Contractor
Date: June 15, 2023
Date: June 21 202R
Approved:

City of South Gate
Date:

City of South Gate
East Alameda Street Sidewalk Improvements Project
June 15, 2023
Change Order No. 01 284
6 City of
South
(,ate
City of South Gate, Public Works Department
Contract Change Order
Date: 3t14/2023 Contract Change Order No. Ol Account No. 3"l1-790-31-9584 Contractor:Sequel Contractors, Inc. Contract No. 2023-05-CC ContractDate:1/24/2023 AccountCode
Plan Reference : E. Alameda Pedestrian Improvements City Project No. 660-ST Net Change Order Amount : $1,056.79 Extension of Contract: 30 Days Reason for Change: Changes to plans to properly complete the Improvements.

Description of Change: Fire Hydrant Llpgrades; Demobilization/Mobilization; Pilaster Removal; modify the existing Fire Detector Check Valve; Water Valve Box Upgrade;Street Light Pull Boxes; Note: See attached for Change Order Details.

Original Contract Amount
Total authorized Change Orders
As-Built Quantity Credit
Final Contract Amount
903,301.00
60,272.29
(59,215.50)
904,417.79
NetChangeOrderAmount $ 1,0%.79
Approved: , 20
Project Engineer Elias Saikaly, P.E. Contractor: Sequel Contractors, Inc.. Date:

Assistant City Manager/Director of Public Works
Arturo Cervantes, P.E.

Construction Manager Date:

City Manager; Chris Jeffers Date
Original - Project File
CC: - Contractor
- Department
285
CONTRACT CHANGE ORDER N0. 02

CITY OF SOUTH GATE
EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT N0. 660-ST Owner:

Contractor:

Project No.:

CO Number:

City of South Gate
Sequel Contractors, Inc.
660-ST
02 Original Contract:

Previous Approved Changes:

This Change Amount:

Revised Contract:

Amount
$903,361.00
$0.00
$20,682.46
$924,043.46
Working Days
50 30
o
80 This change order covers changes to the subject contract as described herein. The Contractor shall supply all labor,equipment and materials to complete the Change Order items for the lump sum price agreed upon herein. All Change Orderitems must be submitted to the owner for approval prior to fabrication.

Item
No. Reference Description of Changes Amount Time
Extension"
I COR No. 2 iWater Valve Box Upgrade $1,116.25 o
2 COR No. 3R2 iStreet Light Pull Boxe- s $19,566.21 o i Net Change in Contract Amount $20,682.46 o
' V'lorking Days
The amount of the Contract will be increased by the amount of twenty thousand six hundred eighty-two dollars and forty-six cents ($20,682.46). The contract time does not change. The original completion date per the NTP was June 15, 2023and the completion date per Change Order No. 1 was July 28, 2023.

The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive ofthe directly or indirectly related work, within the approved time extension required to complete the above Change Orderitems. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Pricespecified for each item including any and all supervision costs and other miscellaneous costs relating to the change in Work,and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. TheOwner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time,all costs, and all impacts related directly or indirectly to this Change Order. The Contractor hereby agrees that this ChangeOrder represents the full owed under the on hphmf of himself or herselfthat and all subcontractors to waive all right to file any further claims or requests for equitable adjustment arising out of oras a result of this Change Order or the cumulative effect of this Change Order on the peformance of the overall Work underthe Contract. This document will become a supplement of the contract and all provisions will apply hereto. It is understoodthat the Change Order shall be effective when approved by the owner. -/ ) ,/ t"a
Recommended: -a
Z&K Consultants, Inc., Construction Manager
Accepted:

Approved:

Sequel Contractors, Inc., Contractor
Cit(7- of South Gate
Date: July 19, 2023
Date: .Tnlv 1Q ').(1)A
Date: ?/a>t Ir->
City of South Gate
East Alameda Street Sidewalk Improvements Project
July 19, 2023
Change Order No. 02
286
SEQUEL CONTRACTORS, INC.

ST. IjC #610600A
13546 IMPERIAL HWY
SANTA FE SPRINGS, CA 90670
Fax (562) 802-7499
(562) 802-7227 0ffice
City of Soutli Gate
8650 California Ave
South Gate, CA 90280
Attn: Brittany Dulm
Project Maxiager
May 9, 2023
Change Order Request No. 2 is hereby
approved.

Re: E Alameda Street and Sequoia Ave Improvements
Project No. 600-ST
Reviewed by: Zack Faqih, PE
Z&K Consultants, Inc.

May 17, 2023
Subj: Change Order Request (COR#2) - Water Valve Box Upgrade Brittany,
At the request of tlie City of South Gate water division, please see tl'ie flowing and attached time andmaterial breakdown to furnisb steel eater valve box frames and lids in lieu of tlie existing slip can type lids.The reason for the change, the existing valves are now in tlie proposed gutter plate and not within theasplialt paving section. The cost is just pick up and furnish tl'ie materials. Tlie adjustment to grade isincluded in the unit price bid.

Sequel Contractors, Inc.

Please issue a change order in t)ie above amount as soon as possible.

Feel free to contact me if you have any questions or if you need additional information.

Sincerely,
Sequel Contractors, Inc.

Micl'iae] Mahler
Project Manager
"6 10MO50923"
287
!:aUUP.

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RATE E%END!_D
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o.y.

REG.
o_i_
RE(i.

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MATERIAL AND/OR VVORK DONE BY SPEC[ALISTS

SUR-TOTAL
k oiscqiprios NO- UNIT UNIT COST
,'\-4J <iy-A--J>-k/ ('.fl
if P.OR SiURCHAReE-(FEE SPECIAL F'RCIVISION!.)
eriaeieveasre
N('l __a I
-' - -- = - Iit'/ -- I
? <[4 k/ Rrs\: svir+li l _ i ta l.C K;)-o '/(, arqayei evneue* hin 4? < I
TOT AL COST OF LABOR A SIV /O}/
Q i4'?
s7TA) COy OF 7UlPMtNT- MAvaRtALS AND WORK4 g @SS
!, (7"_ ,, A + '2,o % Markup on_L_abor_ C:ost_ __ _ _ (A) (o;! 81
'W ff
//OS ,76
// /25'
/"
/ //& ',25'Pink: OWN9
SEQUEL CONTRACTORSj " DAILY EXTRA WORK REPORT!a!!4-!!me!!:r-'alHn'liWoah\ AND ContraetNo. (562) 802-7227 (562) 802-7499 Fax -o'; Oar gi:aan::v 'l - 1-2 - *-3 Rt:"o, 2 "o' Contractor Report No.
288
S & J 8UPPLY COMPANY, INC.
i31G5 FLORENCE AVE
SANT A FE SPRINGS, CA 90670
562-944-7433
Fax 582-944-7224
BILL TO:

SEQUEL CONTRAOTORS, INO.
13546 IMPERIAL HIGHWAY
SANT A FE SPRINGS, CA 90870
fflll lffillNlllllllllllllllall Illlf
Invoice
APR i. 'A 2023
8equel Contraators TO:
8EQuEL SHOP ACCT
13546 IMPERIAL HIGHWAY
SANTA FE SPRINGS, CA 90670
iN$_2-j'ia:yg=ia5q5jJ ;:(rj$:4
.:':4;-:li "'lj)jtlf
)agffl!'f?e
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llR.El N.;'4..
927 6tO JOHN GODLEWSKI
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' "1.1 ':'4 i ' _ a.'
41{1';_(1 '.t.i
l.{I'T l}, "l . l i i '(a:all, IIIIII!:1.!illl"'i,,l}""U:II""ll'l':.,"a:!,Ii,l!lllrl,l(l.'ally::i:4'7ii,!'mi":-,2, i" l:li;l , ,"(,,"i'hi'
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ANTHONY SE:VILLANO WILL CALL Net 30 Days 04/12/2023 04/11/2023 "1pH
i:'i'l :, :,..,' .:
pj,R:q
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at.4N la"'
:%J):F6i'y,:i',a'r,""(,Kll':..lll\llf,la'3.ii,"-i','Gll;lL=...!:.1"iI'i...l"i,ill'lla....:';ir,al"':;'::l";.1:1111, :t:y, "'lill'!',%ll'l,"'i i';
(p.

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[i
C N'ii"'i';",l' :"'r";y;;':('t_'aS'a"i,ia-*_..-,.-"';Xi,ai"II ' "'i',?..," jii:Iyij@':i:gj,i;::'j7a$ ;i'i . :i: ,_ :j ! _"' } 7' ";
}iM' r"il'"" "<'l'im Vi'#.u !SL!HE[84Qy""'3:
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':i':"Jji 7( ;:j
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3ea
3ea
' 3ea
3ea
JV3RTVB J&R V-3RT CONC VLV BOX

W/ FRAME
JV3RTVCW J&R V-3RT CI LID
M/ WTR
!jf,6:2tlAAl
- Rlek
I
bdh@

89.000/ea

68.000/ea
267,00
204,00
& a _ __. _ __d $P"a " ' " '
"""" '. ...,afflm __s- ' "'------'l'@.f
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, Wr
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#
aat w---=...-.-----
"--=- ""- kw b W
F:Jk_ a _ ' " "- / -%F104? vy- . /
Subtotal
S&H Charges
Tax LA8FS
471.00
0,00

49.48 Payments
Amount Due

0.00 520.48
/O
Pilnlc.,
289
SEQUEL CONTRACTORS INC.

Fax (562) 802-7499
City of Soutli Gate
8650 California Ave
Soutli Gate, CA 90280
Attn: Brittany Dulin
Project Manager
ST. LIC #610600A
13546 IMPERIAL HWY
SANT A FE SPRINGS, CA 90670
(562) 802-7227 0ffice
May 23, 2023
Change Order Request No. 3 is liereby approved
per the attaclied email dated May 25, 2023. The
actual quantities installed are noted below. This COR is approved in the amount of $19,566.21.

Re: E Alameda Street and Sequoia Ave Improvements Red"Wed b)': Znek Fa'ljllt PF- Project No. 600ST Z&K Consultants, Inc.

July 17, 2023
Subj: CliangeOrderRequest(COR#3)-StreetLiglitPullBoxes-RE-REVtSED Brittany,
In response to RFI #2 and in reference to our emails of May 22 and 23, please see the following and attaclied revised cost breakdowns to: replace and/or lower tlie existing pull boxes below the proposed sidewalk grade (Pull boxes to be buried under tlie proposed sidewalk) ai'id to provide new conductor and conduit where needed
Subcontractor
15 EA $1 310.00/EA
Actual Quantity: 9EA
Total: $12,503.25
$19,650.00
Sequel Mark-rip 5% $ 982.50
1% Bond on $20,632.50$ 206.33
Total $ 20 838.83
@,4GQJ6ptric4j- 91xtshnlO
Actual Quantity: 6EA
Total: $7,062.96
$ 16,650.00
Sequel Mark-up 5% $ 832.50
1% Bond on $17,482.50$ 174.83
Total$ 17657.33
New Conduit - G&G Electrical 500 LF @ $48.00 (attached) $ 24,000.00 Not Used. Sequel Mark-up 5% $ 1,200.00
1% Bond on $25,200.00$ 252.00
Total $ 24,452.00
Per Each$ 50.90/LF
NewConductors-G&GElectrical300LF@$13.00(attached) $ 3,900.00 Not Used, Sequel Mark-up 5% $ 195.00
1% Bond on $4,095.00 $ 40.95
Total$ 4,135.95
Per Each$ 13. 79/LF
Total: $19,566.21
290
Alternate - New Conduit & Conductor - Eliminate Pull Boxes G&G Eiectrical-15 EA @ $1,310.00/EA $ 86,400.00
Sequel Mark-up 5% $ 4,320,00
1% Bond on $90,720.00 $ 907.20
Total$ 91627.20
With the options above, the City can eitlier proceed with full replacement of the conduits and condtictors orissue a unit price change order to utilize as much of the existing as possible.

Feel free to contact me if you have any questions or if you need additional information.

Sincerely,
Sequel Contractors, Inc.

Micliael Mahler
Project Manager
"610MO51 123R2"
291
Brittany Duhn <[email protected]>
RE: EXTERNAL - Re: City of South GateEast Alameda St. Sidewalk Improvement ProjectPull Boxes
Zack Faqih <[email protected]> Thu, May 25, 2023 at 10:48 AMTo: Mike Mahler <[email protected]>, Brittany Duhn <[email protected]> Cc: Gilberto Chavez <[email protected]>, Jamil Borner <[email protected]> Good morning Mike,
Please proceed as per the above proposed pricing, for lowering the pull boxes, please bear in mind that the city will still be consistent with work directive Nol and not provide compensation toreplace any missing conductors/conduits.

Should you have any questions or need any clarifications please feel free to call me at my cell at 949 637 5040 or contact our senior inspector Mr.

Jamil at the project site
IOuolecl ie<i Iwldenl
@ 610MO51123R2 - Street Light Pull Boxes.pdf90K
292
CONTRACT CHANGE ORDER N0. 03

CITY OF SOUTH GATE
EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT N0. 660-ST Owner:

Contractor:

Project No.:

CO Number:

City of South Gate
Sequel Contractors, Inc.
660-ST
03 Original Contract:

Previous Approved Changes:

This Change Amount:

Revised Contract:

Amount
$903,361 .00
$20,682.46
$4,057.97
$928,101.43
Working Days
50 30
o
80 This change order covers changes to the subject contract as described herein. The Contractor shall supply all labor, equipment and materials to complete the Change Order items for the lump sum price agreed upon herein. All Change Order items must be submitted to the owner for approval prior to fabrication.

Item
No. Reference I
Description of Changes Amount Time
Extension'
I COR No. 4 FDC Modification I
i41057.97 o
ax Net Change in Contract Amount
I
i4,057.97 o
" k/orking Days
The amount of the Contract will be increased by the amount four thousand fifty-seven dollars and ninety-seven cents ($4,057.97). The contract time does not change. The original completion date per the NTP was June 15, 2023 and the completion date per Change Order No. I was July 28, 2023.

The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive of the directly or indirectly related work, within the approved time extension required to complete the above Change Order items. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in Work, and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. The Owner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time, Fill r:nsh:,, pnrl ml imlihr.fs rmmprl riirpir.tly nr inrlirpir:fly tri thi':, nhqngp nrrlpr Thp (';nnfrqctorheteb.yaqreesthatthis (',hsngs Order represents the full equitable adjustment owed under the Contract, and further agrees on behalf of himself or herself that and all subcontractors to waive all right to file any further claims or requests for equitable adjustment arising out of or as a itsulL ur Lliis Cl iaiigs Oi dsi ui Ll ie, cuiiiulaLivb sffsct ur Ll iis Cliaiigs Oidsi on ltie perrormance of the overall Work under the Contract. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the owner.

Recommended: -"" a"
Z&K Consultants, Inc., Construction Manager
Accepted: 4i//vi"kl
Sequel Contractors, Inc., Contractor
Approved:

City of South Gate
Date: July 19, 2023
Dare: T111v IQ ')(1') '2i
Date: 17,,l,,,
City of South Gate
East Alameda Street Sidewalk Improvements Project
July 19, 2023
Change Order No. 03
293
SEQUEL CONTRACTORS, INC.

Fax (562) 802-7499
ST. LJC #610600A
13546 IMPERIAL HWY
SANT A FE SPRINGS, CA 90670
(562) 802-7227 0ffice
City of Soutli Gate
8650 California Ave
Soutli Gate, CA 90280
Attn: Brittany Duhn
Project Manager
Re: E Alameda Street and Sequoia Ave Improvements
Project No. 600-ST
Subj: ChangeOrderReqciest(COR#4)-FDCModification
Brittany,
June 19, 2023
COR No. 4 is approved as Noted.

Note: Sequel confirmed the revisions in
an email dated July 19, 2023 (see
attached)
In reference to tl'ie response to RFI#3 on tlie above referenced project, please find below and attaclied the additional cost to modify tlie existii'ig Fire Detector Clieck Valve out of tlie proposed sidewalk.

Subcontractor
Doreck Constructioi'i (attaclied)
*Comments On PDF Page 3.
$ 3,961,20 $3,826.47*
Sequel Maik-up 5oA $ 198.06 $19132
lo/o Bond on $4,159.26 $ 41.59 $40-18
Total $ /1,200.85 $4,057.97
If tlie City would like us to proceed, please issue a cl'iange order in the above amount as soon as possible.

Feel free to contact me if you have any questions or if you need additional information.

Sincerely,
Sequel Contractors, Inc.

Michael Mahler
Project Manager
"6 10061923"
294
Doreck Construction
General Contractor Lic # A665471
9075 Telegraph Road
Pico Rivera, CA 90660
TEL (562) 949-4949 - FAX (562) 261-5038 -Cell (562) 733-8821 UNION CONTRACTOR """"""CERTIFIED SMALL BUSINESS
D.1,R. No. 1000011335 Exp. 06/30/23
CHANGE ORDER REQUEST (C.O.R.)
To: Sequel Contractors, Inc. c.O.R. No.: 23MS42-03
135461mperialHighway Date: 6/15/2023
Santa Fe Springs, CA 90670
qttention: Mike Mahler
Location: East Alameda Street Sidewalk Improvements Sequel Job No. 610 Scope: Modify 'Existing Fire Department Connection (FDC) 'I4- Item Descriptions Qt7 unit Per Unit Total
i
)
_____-_JProvide all labor, material and equipment to modify existing 4" Fire Department Connection as requested by customer 1 LS 3,961 .20 $ 3,961.20
U $
-, ___-_j- $ - -71
'
_l $
Line Item 49, -'-"l $
Line Item 50 'i $
I 0 II s0#0 0 Ill ,,
i - --flat-99nt--7-j
Stephen Doreck Equipment Rentals, Inc.: Sequel Contractors, Inc.

ContractorApproval: p&'thasaseea
Pablo Viramontes - Eslimator
Customer Approval:

THANK YOU
295
Location: Unit
LS
Unit Px
3,%1.20
Bid Unit Px
3,961.20
Line Item 3 Provide all labor, material and equipment to modify existing 4" Fire Department Connecti- 0 PEFI DAY #L)IV/O!
Labor 4 boreman
2 Laborers
0 0perators
0 0perator Maintained Backhoe
0 Labor Only - Tie-lns or Hot Taps
81-1 .78
636.40
911 .04
1 ,480.00
5,052.00
811 .'iB
1 ,272.80

0.00 0.00

0.00 Machinery/
Vehicles/
Equipment
Expendable
Materials
0 Rental Backhoe
1 Job Trucks
0 Dump Truck
0 Dump Fees
0 Water Truck
0 Skid Steer
0 Forkliff
0 Compressor
0 Sweeper
1 Materials (Pipe, Fittings, Etc.)
0 Sand
0 Base - CAB-/ CMB-/-3/4"Rock
0 Cold Mix
0 Asphalt
0 Concrete - Loads
0 Slurry - Loads
909.00

0.00 350.00
150.00
g:o.oo
400.00
475.00
275.00
350.00
125.00
1 ,600.00

93.17 15.00
105.00

90.00 1 ,:oo.oo
1 ,200.00
Sub-Total - Labor
Sub-Total - Material & Equipment
Sub-Total - Subcontractors
Mark-U@ - La§or
Mark-Up - Mat. & Equi
Mark-Up - Subcontractors
Total Price

0.00 150.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 1,002.17

0.00 2,084.56
i50.00
1002.17
2,084.56
1152.17
-0.00
20% 521.14 $J!!6.91
17A 203.32 $172.83
F'A o,oo $0.00
8ToTAL,
$A,R"?8.47
/7-296
S&J Supply Co., Inc.
* @ I II EXPIRATION DATE QUOTE NUMBER
06/17/2023 S10C2il325
S & J SLIPPLY COMPANY, INC.
13105 FLORENCE AVE
SANTA FE SPRINGS, CA %67a
562444-7433
Fax 562-944-7224
PAGE NO.
4 of 1
S & J SUPPLY COMPANY, INC.
13105 FLORENCE AVE
SANTA FE SPRINGS, CA 90670
562-944-7433
FEIX 562-944-7224
QUOTE TO:

STEPHEN DORECK EQUIPMENT RENT ALS
9075 TELEGRAPH ROAD
PICO RIVERA, CA 90660
Ill llllllllllllllllllllllllllll
Quotation
SHIP TO:

DORECK SHOP ACCT
9075 TELEGRAPH RD.

PICO RIVERA, CA 90660
CUSTOMER NUMBER CUSTOMER Pa NUMBER JOB NAME / REF NUMBER SALESPERSON 750 4 FDC relocation RYANRAY

WRITER SHIP VIA TERMS SH,P DATE FREIGHT ALLOWED
RYANRAY OT OUR TRUCK Net 30 Days 05/1 8/2023 No

ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE
I lea
1ea
lea
I ea
1ea
1GS94 4" GALV ST 90 ELL IMP
1GN4C 4" X CLOSE GALV NPL IMP
FPCVSLMF 4 4" FP MIPXFIP CHK VLV

SPRING LOADED
FDCSC9425 4" X 2-1 /2" 2 WAY 90 FDC

SNGLCLPR -- --- -
BCP 2-1 /2" PLASTIC BREAK CAP
250.000/ea

30.000/ea
320.000/ea
299.000/ea

10.000/ea
250.00

30.00 320.00
299.00

10.00 Subtotal
S&H Charges
Estimated Tax
909.00

0.00 93.17
Amount Due 1002.17
Pnnled By' RYANR on 571812023 7:22:31 AM
297
i ;l fl
298
Brittany Duhn <[email protected]>
RE: EXTERNAL - 20230426 City of South Gate East Alameda St. Sidewalk Improvement ProjectProgress Meeting Agenda
Wed, Jul 19, 2023 at 111 PMMike Mahler <[email protected]> To: Brittany Duhn <[email protected]>
Cc: Crystal Fraire <[email protected]>, Jamil Borner <[email protected]>, Michael Loekman <[email protected]>, Zack Faqih <[email protected]> Yes
amm
From: Brittany Duhn <[email protected]>
Sent: Wednesday, July 19, 2023 12:48 PM
To: Mike Mahler <[email protected]>
Cc: Crystal Fraire <[email protected]>; Jamil Borner <[email protected]>; Michael Loekman <[email protected]>; Zack Faqih <[email protected]> Subject: Re: EXTERNAL - 20230426 City of South GateEast Alameda St. Sidewalk Improvement Project Progress Meeting Agenda
Hi Mike,
Following up to confirm the changes so I can process this in a change order.

Thanks,
Brittany
On Wed, Jul 5, 2023 at 9:31 AM Brittany Duhn <[email protected]> wrote:

Hi Mike,
see
'sc!culat@l ' " a
reView arid-confiHn
s . ap comrpe-
will be
Thanks,
Brittany
On Mon, Jun 19, 2023 at 9:35AM Mike Mahler <[email protected]> wrote:

Brittany,
20 299
CONTRACT CHANGE ORDER N0. 05

CITY OF SOUTH GATE
EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT N0. 660.ST Owner:

Contractor:

Project No.:

CO Number:

City of South Gate
Sequel Contractors, Inc.
660-ST
05 Original Contract:

Previous Approved Changes:

This Change Amount:

Revised Contract:

Amount
$903,361.00
$24,740.43
$0.00
$928,101.43
Working Days
50 40
o
90 This change order covers changes to the subject contract as described hereln. The Contractor shall suppiy all labor, equipment and materials to complete the Change Order Items for the lump sum price agreed upon l'ierein. All Cliange Order items must be submitted to the owner for approval prior to fabrication.

Item
No, Reference Description of Changes Amount Time
Extension"
1 COR No. 6 Pilaster Removal $4,444.20 o
Net Change in Contract Amount $4,444.20 o
" k/orking Days
The amount of the Contract will be Increased by the amount of four thousand four hundred forty-four dollars and twenty cents ($4,444.20). The contract time wi(l not change. The original completion date per the NTP was June 15, 2023, and the completion date per Change Order No. 4is August "112023.

The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive of the directly or indirectly related work, within the approved time extension required to complete the above Change Order items. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, In the Contract Price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in Work, and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. The Owner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time, all costs, and all Impacts related directly or indirectly to this Change Order. The Contractor hereby agrees that this Change Order represents the full equitable adjustment owed under the Contract, and further agrees on behalf of himself or herself that and all subcontractors to waive all right to file any further claims or requests for equitable adjustment arisi out of or as a rs ge or on performance of the overall Work under
the Contract. This document will become a supplement of the contract and all provisions wilt apply hereto. It Is understood that the Change Order shall be effective when approved by the owner.

Recommended: """""" "' a"";-"-'-' -" ' Date: October 16, 2023 Z&K Consultants, Inc., Construction Manager
Atx,epted:

Approved:

Sequel Contractors, Inc., Contractor
City of S6uth Gate
Date: Deceinber 12, 2023
Date: l-?,./l-J"2A'l-E
City of South Gate
East Alameda Street Sidewalk Improvements Project
October 16, 2023
Change Order No. 05
300
SEQUEL CONTRACTORS, INC.

ST, LIC #610600A
13546 IMPERIAL HWY
SANT A FE SPRINGS, CA 90670
Fax (562) 802-7499 (562) 802-7227 0ffice
City of Soutli Gate
8650 California Ave
South Gate, CA 90280
Septeinlrer 20, 2023
Attn: Brittany Duhn
Project Manager
Re: E Alameda Street and Sequoia Ave Improvements
Project No. 600-ST
Subj: ChangeOrderRequest(COR#6)-PilasterRemoval
Brittany,
In reference to our response on August 1, 2023 to your einail of July 25, 2023, please see the following Time and Material Breakdown to remove the existing pilasters as directed. Also included within tl'iis breakdown is the cost to install sleeve througli these driveways.

Sequel Contractors, Inc.

August 3, 2023 (attached) $ 4,444.20
The project documents do not reference the removal of pilasters, only the retnoval of "fence." Nor is the removal of pilasters considered an "incidental" items o Furthermore, on July 7, 2023 the City of South Gate reqtested a quote to install a new irrigation system service lateral with meter and backflow system that would service tl'ie landscape between the back of sidewallc and the property line fence. On July 17, 2023, Sequel provide a sketcli of the proposed system as well as provided a submittal for a proposed solar control. In order to miniinize potential cost to tlie City, wl'iile constructing the remaining driveways due to the delay in the City obtaining the right of entry permits, Sequel installed sleeves for the proposed irrigation. Subsequently, the City then decided to not move forward with the new irrigation system and deleted the removal work from Sequels contract. Included in the attached time and material breakdown, is also the cost to install of those sIeeves.

Please issue a change order in the aboye amount as soon as possible.

Feel free to contact me if you have any questions or if you need additional inforn'iatiori.

Sincerely,
Sequel Contractors, Inc.

Michael Mahler
Project Manager "610MO82423"
22 301
SEQUEL CONTRACTORS, INC.
i354B lmperial Hi-way
Santa Fe Springs, CA 90670
STATE lICENSE#610600A
(562) 802-7227 (562) 802-7499 Fax

DAILY EXTRA WORK REPORT
AND
EQUIP.

NO. EQIJIPMENT HOLIRS HOL RLY
l;! ATE
tl6 27
6k] 7
Ma7 DB
LABOR
efih r-F
Contract No.

Contract c.o. No.

Report No.

Contractor Job No. (::y/6
Contractor Report No.

HOuQ5i H allR LY
RATE
EXTENDEt)

AMOUNTS
/09 /'/' Qtb 28
/o7 oo '/,19 oo
ioy oo tzp oo
Y-)'-i'a' 9,E '/aLl'C' "7 ;';'
sz-Pad i4r p - L -s - '>:?O -)")
TOT AL COS-, OF EQUIPMENT. M ATERIALS AND WORK
yrmc'rOR

CC A ITONAL PAYMENT

AUTH'ORIZED REPRESENT ATIVE
Distribution:
@ rigin aI : SEQUEL
Ye I low: FOREMAN
Pink: OWNEF

SUB-TOTAL

TOT A L C O ST O F L A B O R
+ .2i) % Markup on Labor Cost (A)
+ /<' % Markup on Mtl. Equip & Work Cost (B)

SUB-TOTAL
1% Bond & Ins.
:5;!: for Prime Contractor
TOTAL
302
'js..

How dae
712i FIRESTO[ilE BLVi3.

DOWNE'i, GA. 90241 <562>7-76-22C.i0
6f,27 aaoog 65002 t-e/02,;23 !j.3:06 F'H
SALE CAS'r[ER AL1ISON
8110DO[)13675 ABS PIPE =A'
3" X 10' ABS-DVV PE PIPE
8f@34,17
0',399232[il300 ASS COUPt'[NG =A=
3" ASS Cf31JPLI!11G HXH
6i4.56
1'-13,36

27.36 51lBTOTpl

SALES TAX
TOTAL
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AUTH [,ODE €)23321:/8C'33377
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A:m AOOL)000003jC+l(i
300.72

30.07 ia30,79
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t';?iASE VJ.SA
6627 08/02/23 C)3 : 06
6627 0') 66t)02 081a2i2(723 :S92
PH
RETURN POL7C'/ DEFIN{Tf@XS
POLICY ID DAYS PO'jCV EXPTRES '\'i
A 1 90 1(jf31/2023
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Take a sl'iort scirvey for a ch=incs TO !/I!it
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Opine en espar'oi
ww.hoiiiedepo't.coi.iVss've'v
User ID: H89 1389'20 232302
PA!3'S=ORD: 23402 132293
Emi-las must !:ie eomp;eteti wit('iiri 'i= riayi::
ciT purcl-iase. Entrar+ts niust be 28 or
o? -Lo enter. See complett= rales rii'.

Wel)Sfie. NO KlurcF1ass neCeSjai-V.
303
Customer iD:
( it"i!un'ler Nan1i?
Service l'ei-iod
Invoice (')ate
Invoice Nuiriber
Phge 3 of zl
8-54055-85007
SEQUH (ON{RA(ITORSIN(
0)4 /O I / 2 .3 -OU/ 1 5 / 2 !
08/1 6/2023
00b4299 02 7 7 8
DETAILS OF SERVICE - continued
Details for Service Location: Customer ID: 8-54055-85007 Sequel Contractors Inc, "l 3546 Imperial Hwy, Santa Fe Springs CA 90670-482al
I Unitof -
i,Description Date l Ticket Quantity Measure Rate
'TlcketTotal - '
Vel'iicle#9364 08/02/23 1369680
POfl:607
MIXEDCONCRETE,ASPIIAIT 140.o 101-I
ElMROt-ltvlENTALFEE i00 PCT
Manifest'!: SANTA FE/SC)LITI-IERN
Ticket Total
Ticket Total
Vel'iicle#: 93 64
PO#:607
MIXED CONCRETE. ASPI-IALT
Ef'MRONMENTAL FEE
Manifest#: SOtJTHERN/SANTA FE
Ticket Total
08/04 / 23 'l370.-! 6 5
1/eliicle'i ' 9 3 63
PO!1.[507
MIXED CONCRETE, i'iSPllAtT
E'i MRONil'lENTAL FEE
A4:inifa=t!1: ST!l.falF0RD/('ll-11tJ
Ticket Total
08/0 7 / 2 3 I 3 7 C) i 4 -.'
Vehicle#. 9364
POII:607

CLEAN CONCRETE

ENVIRONMENTAL FEE
i!lanifest#: SOUTHERN/SAi-ITA FE
Ticket Total
08/0 -7 / 2 3 I 3 / (ld(:)7
Vehicle;i: C)363
POff:607
SOIL

ENVIRONMENTAL FEE
M,iniFest#: SOUTl'lERN/SANrA FE
Ticket Total
08/08/23 13/11:)20
l/elyicle#. 9364
POII:607
5011.

FNVIRONMENTAI FFF
Mai'iil'astlt: SA!ilT/l FE/SOll'rllFRN
Ticket Total
08/09/23 1371311
ll s I ,. I , il I (.
p0#:6 I 3
SOII

ENVIRONMENTAL FEE
M.inifest#: CALIFORI'lM/FIRESTONE
Tldtet Total
rl (1 l r i ( } I Th J I ) I I Th ,- l
'ax
13 3 5 I Or-l
I 00 +}C r
16 7 I TON
I 00 PC r
I G.88 rON
) 00 PCT
Amount
629.B3-

0.00 I

77.84 3 7 56
0 00
615.40
a
gs
ffl)
ffll
wa

0.00 0.00
54 7.88
3S.6 I
0 00
583.49 '
0 00
0 00
6 8 5. 7 8
11458

0.(X)
730.36

0.00 0 00
3 16.44

20.5 /

0.00 337.Oi

0.00 0.00
308.86

20.08 0.00
328.94

0.00 0.00
245.97
1 5 CJC)

0.00 2 6"l.96
nt'iri

0.00 376.42
24 47

0.00 400.8';)
T"rlntsrl on
recycled )+iilisi.
304
CONTRACT CHANGE ORDER N0. 06

CITY OF SOUTH GATE
EAST ALAMEDA STREET SIDEWALK IMPROVEMENTS PROJECT, CITY PROJECT N0. 660-ST Owner:

Contractor:

Project No.:

CO Number:

City of South Gate
Sequel Contractors, Inc.
660-ST
06 Original Contract:

Previous Approved Changes:

This Change Amount:

Revised Contract:

Amount
$903,381 .00
$29,"184.63
$3i,037.66
$963,583.29
Working Days
50 40
26 1-i6
This change order covers changes to the subject contract as described herein. The Contractor shall supply all labor, equipment and materials to complete the Change Order items for the lump sum price agreed upon herein. All Change Order items must be submitted to the owner for approva( prior to fabrication.

Item
No, Reference Description of Changes Amount Time
Extension*
I COR No. I Fire Hydrant Upgrades $22,537.66 o
2 Letter Demobilization/Mobilization $8,500.00 o
3 Time Extension for Project Completion
I
iO.OO 26
Net Change in Contract Amount $31,037.66 o
" ltVorking Days
The amount of the Contract will be increased by the amount of thirty-one thousand thirty-seven dollars and sixty-six cents ($3'?,037.66). The contract time wifl increase by the amount of twenty-six (26) working days. The original completion date per the NTP was June 15, 2023, and the completion date per Change Order No. 6 is September "19, 2023.

The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive of the dlrectly or indirectly related work, within the approved time extension required to complete the above Change Order items. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Price specified for each item lnciuding any and all supervision costs and other miscellaneous costs relating to the change in Work, and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. The Owner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time, all costs, and all impacts related directly or indirectly to this Change Order. The Contractor hereby agrees that this agrees on behalf of himself or herself
that and all subcontractors to waive a(l right to file any further claims or requests for equitable adjustment arising out of or as a result of this Change Order or the cumulative effect of this Change Order on the performance of the overall Work under the Contract. ThlS document will become a supplementof the COntract and all prOViSions will apply hereto.lt is understood that the Change Order shall be effective when approved by the owner.

Date: December 12, 2023
Z&K Consultants, Inc., Construction Manager
Accepted:

Approved:

Sequel Contractors, Inc., Contractor
City of South Gate
Date: December 12, 2023
Date:
ryiyr(u';t,s
City of South Gate
East Alameda Street Sidewalk Improvements Project
December 12, 2023
Change Order No. 06
,2&305
SEQUEL CONTRACTORS, INC.

ST, LIC #6106DOA
13546 IMPERIAL HWY
SANTA FE SPRINGS, CA 90670
Fax (562) 802-7499 (562) 802-7227 0ffice
City of Soutli Gate
8650 California Ave
Sorith Gate, CA 90280
Noyember 28, 2023
Attn: Brittany Dllllll
Project Manager
Re: E Alameda Street and Sequoia Ave Improvements
Project No. 600-ST
Subj: Cl'iangeOrderRequest(COR#1)-FireHydrantUpgrades
Brittany,
In reference to the response to RFI#1 and our meeting on November 22, 2023, please see the following and attached negotiated luinp sum cost to instalI new material for the existing fire hydrant and the additional work involved with the changed coiiditions.

Subcontractor
Doreck Construction - (attached) $ 21,251.91
Sequel Mark-up 5% $ i062.60
Total $ 22,537.66
Please issue a change order intlie above amount as soon as possible and add the required time extension.

Feel free to contact me if you have any questions or if you need additional information.

Sincerely,
Sequel Contractors, Inc.

Micliael Mahler
Project Manager
"610MO50523R1"
27- 306
Doreck Construction
General Contractor Lic # A665471
9075 Telegraph Road
Pico Rivera, CA 90660
TEL (562) 949-4949 - FAX (562) 261-5038 -Cell (562) 733-8821 UNION CONTRACTOR """"""CERTIFIED SMALL BUSINESS
D.I.R. N0. 10000'l1335 Exp. 06/30/23
CHANGE ORDER REQUEST (C.O.R.) - REV. I
To: Sequel Contractors, Inc. C.O.R. No.: 23MS42-at
135461mperialHighway Date: 11/28/2023
Santa Fe Springs, CA 90670
Attention: Mike Mahler
Location: East Alameda Street Sidewalk Improvements Sequel Job No. 610 Scope: Material Variance For Fire Hydrants Upgrades AS Requested By City q Item Descriptions Qty Unit Per Unit Total
I
Material Cost For Fire Hydrant Upgrade As Requested By City '1 LS 26,388.46 $ 26,388.46
I $
, ,j
Credit - Material For Original Scope of Relocating
Existing Fire Hydrant -1 LS 5,136.55 $ (5,136.55)
II $
Line Item 49 -!' $
Line Item 50 ',
a
ffi $-
i uount a
Stephen Doreck Equipment Rentals, Inc.: Sequel Contractors, Inc.

Pablo Viramonles - Estimalor
Customer Approval:

THANK YOU
307
Location: Unit
LS
Unit Px
26,388.46
Bid Unit Px
26,388.46
8 PER DAY 0.125
Expendable
Materials
Materials (Pipe, (-ittings, Etc.)
0 Sand
0 Base - CAB/CMB/3/4" Rock
0 Cold Mix
0 Asphalt
0 Concrete - Loads
0 Slurry - Loads
11 2,453.35

0.00 15.00

0.00 10.00

0.00 105.00

0.00 90.00

0.00 1,200.00

0.00 i200.00
Sub-Total - Labor
Sub-Total - Material & Equipment
Sub-Total - Subcontractors
Mark-Up - Labor
Mark-Up - Mat. & Equi
Mark-Up - Subcontractors
Tota( Price
26,388.46

0.00 26,388.46

0.00 0.00

0.00 0.00
27308
Location: Unit
LS
Unit Px
(5,136.55)
Bid Unit Px
5,1 3e.55
Line Item 2 Credit - Material For Original Scope of Relocating Existing Fire Hydrant 7 PER DAY -0.142857143
Expendable
Materials
4 Materials (Pipe, Fittings, Etc.)
0 Sand
0 Base - CAB/CMB/3/4" Rock
0 Cold Mix
0 Asphalt
0 Concrete - Loads
0 Slurry - Loads
4, €3!:i9.00

0.00 0.00

0.00 0.00

0.00 0.00
4:/'7.!)!)

15.00 10.00
105.00

90.00 1 ,200.00
i ,200.00
Sub-Total - Labor
Sub-Total - Material & Equipment
Sub-Total - Subcontractors
Mark-Up - Labor
Mark-Up - Mat. & Equi
Mark-up - Su5Contractors
Total Price
5,136.55

0.00 5,136.55

0.00 0.00

0.00 0.00
7, .u. l,ub:}!.:!.; I
M) 309
SEQUEL CONTRACTORS, INC.

ST, LIC #610600A
13546 IMPERIAL HWY
SANT A BE SPRINGS, CA 90670
Fax (562) 802-7499 (562) 802-7227 0ffice
City of Soutli Gate
8650 California Ave
Soutli Gate, CA 90280
November 27, 2023
Attn: Micliael Lockman
Construction Manager
Re: E Alameda Street and Sequoia Ave Improvements
Project No. 600-ST
Subj: Project Delays
%ichael,
Ii'i reference to our meeting on Noveinber 22, 2023 regarded the project delays as referenced in our letters dated November 8, 2023 and our letter provided May 24, 2023 and inscribed "610MO52423" but dated Marcli 10, 2023, the following agreement was made:

Sequel Contractors, Tnc will not pursue the damages resulting from stolen conductors and temporary ligliting. The City of South Gate will compensate Sequel Contractors, Inc. $8,500.00 for demobilization and remobilization cost resulting from the determination on how to procced with tl'ie changes in the street light conduit system and in the procurement of the riglit of enty agreements.

The project is considered complete, Please issue a final change order in tlie above and the extend contract compIetion date as required. No liquated damages will be assessed.

Please let me know if this was not your understanding.

Feel free to contact me if you have any questions or if you need additional information.

Sincerely,
Sequel Contractors, Inc.

Michael Mahler
Project Manager "610MO52423R1"
J/ 310
Item No. 10
ei'ffMANAfl!R'$OFFICE
Ap- R g 3 202'
City of South Gate

CITY COUNCIL

AGENDA BNLL
Department Director:

For the Regular Meeting of: April 9, 2024
Originating Department: Police Department
Darren Arakawa
City Manager:

Ro Ho
SUBJECT: DECLARING TWENTY-THRF,E (23) POLICE DEPARTMENT

FIREARMS AS SURPLUS PROPERTY AND AUTHORIZING THE DEPARTMENT TO

TRADE THE FIREARMS FOR CREDIT FROM PROFORCE LAW ENFORCEMENT PURPOSE: To trade surplus firearms in excliange for credit to purcliase new firearms accessories/reflex siglits.

RECOMMENDED ACTION: Tlie City Council will consider:
a. Declaring twenty-three (23) Police Departi'nent firearms as surplus property; and b. Authorizing the Police Department to exchange the firearms for credit from ProForce Law Enforcement tlmough the Trade-Buy-Back Program to prircliase new firearm accessories/reflex sights.

FISCAL IMPACT: There is no impact to tlie General Fund. It is estimated that the exchange of these surplus firearms will generate approximately $5,105 in credit, whicl'i will be rised for tl'ie purchase of new firearms and accessories/reflex sights.

ANALYSIS: Tlie Police Depaitn'ient has a surplus of twenty-three (23) firearms that are of no use as they are outdated, wom out, and not in service. The firearms are currently stored inside a secured varilt in tl'ie Police Department. Tlie surplus includes three (3) Beretta 92FS pistols and twenty (20) Glock 22 pistols. Pait of tlie surplus includes 40 caitridge magazines for tlie listed firearms.

BACKGROUND: The South Gate Police Department currently possesses twenty-three (23) firearms tliat have surpassed tlieir operational lifespan, spanning over 20 years of service.

Recognizing tlie need to equip its persoi'inel witli modern and efficient firearms, the department proposes initiating a Trade-Buy-Back Program with ProForce Law Enforcement ("ProForce"), the established and current police department firearms vendor.

ProForce specializes in providing firearms exclusively to law enforcement agencies and officers across the nation, ensuring compliance and expertise in l'iandling surplus law enforcement I
311
eqriipment. Given tlie impoitance of engaging a repritable firearms dealer, ProForce emerges as a fitting choice for tliis endeavor.

In excliange for tlie twenty-three (23) firearms and forty (40) magazines tl'irorigh tlie Trade-Buy- Back Program, ProForce offers an approximate credit of $5,102, subject to adjustments based 011 the final assessment of tl'ie firearms' conditions. Tl'ie credit will tlien be ritilized towards procuring new l'iandgun reflex siglits.

Tlie Police Depaitment requests the City Corincil's approval to proceed witli tlie Trade-Buy-Back Program with ProForce, en'ipliasizing it is a strategic metliod to responsibly dispose of oritdated surplus firearn'is while facilitating tlie acqriisition of essential modern equipment for tl'ie Police Department.

ATTACHMENTS: A. Surplus Firearms List
B. ProForce Law Enforcement Trade (uote
2 312

ATT ACHMENT A
Trade in Firearms List
1 BERETTA PISTOI 9mm 92FS BLACK BER117416 3 MAGS
2 BERETTA PISTOL 9mm 92FS BLACK BER343394 3 MAGS
3 BERETTA PISTOL 9mm 92FS BLACK M32888Z NO MAGS
4 GLOCK PISTOL 40 CAL 22 BLACK BAWA377 GEN 4, I MAG
5 GLOCK PISTOL 40 CAL 22 BLACK BAWA379 GEN 4, I MAG
6 GLOCK PISTOL 40 CAL 22 BLACK BAWA381 GEN 4, I MAG
7 GLOCK PISTOL 40 CAL 22 BLACK BAWA382 GEN 4, I MAG
8 GLOCK PISTOL 40 CAL 22 BIACK BAWA384 GEN 3, 2 MAGS
9 GLOCK PISTOL 40 CAL 22 BLACK KZA332 GEN 3, 2 MAGS
10 GLOCK PISTOL 40 CAL 22 BIACK KZA336 GEN 3, 2 MAGS
11 GLOCK PISTOL 40 CAL 22 BIACK KZA338 GEN 3, 2 MAGS
12 GLOCK PISTOL 40 CAL 22 BLACK LGSO27 GEN 3, 2 MAGS
13 GLOCK PISTOL 40 CAL 22 BIACK LGS436 GEN 3, 2 MAGS
14 GLOCK PISTOL 40 CAL 22 BLACK LKD950 GEN 3, 2 MAGS
15 GLOCK PISTOI 40 CAL 22 BLACK LKD956 GEN 3, 2 MAGS
16 GLOCK PISTOL 40 CAL 22 BLACK LZY613 GEN 3, 2 MAGS
17 GLOCK PISTOL 40 CAL 22 BLACK LZY614 GEN 3, 2 MAGS
18 GLOCK PISTOL 40 CAL 22 BLACK LZY617 GEN 3, 2 MAGS
19 GLOCK PISTOL 40 CAL 22 BLACK LZY888 GEN 3, 2 MAGS
20 GLOCK PISTOL 40 CAL 22 BLACK LZY891 GEN 3, 2 MAGS
21 GLOCK PISTOL 40 CAL 22 BLACK STP171 GEN 3, 2 MAGS
22 GLOCK PISTOL 40 CAL 22 BLACK STP172 GEN 3, 2 MAGS
23 GLOCK PISTOL 40 CAL 22 BLACK BDZC463 GEN 3, 2 MAGS
3313

ATT ACHMENT B
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SOLD SHIP
TO TO

CITY OF SOUTH GATE SOUTH GATE POLICE DEPARTMENT
FINANCE DEPT/ACCOUNTS PAYABLE 8620 CALIFORNIA AVE
8650 CALIFORINA AVE
SOUTH GATE CA 90280 SOUTH GATE CA 90280
323-587-2379
JOB # ORD. DATE CUST.# LOC'. SALESMAN SHIP VIA FRT.
'N/A 03/18/24 002750 A CHRIS BRAZZILL FX G-FOB ORIGIN = QTY . ..

ORDER " ITEM NO./DESC. UNIT PRICE
UOM
DISC. NET PRICE
3 14
6 TRADES-CA

CREDIT FOR TRADES-IF NOT SENT

AS SPECIFIED, MAY BE REDUCED
QTY 3 BERETTA 92FS 9MM. 2 HAVE :

OFFICER BUYBACK PRICE 293.75

TRADES-CA

CREDIT FOR TRADES-IF NOT SENT

AS SPECIFIED, MAY BE REDUCED
QTY 14 GLOCK 22 40SW GEN 3 PIST(
EACH .

TRADES -CA

CREDIT FOR TRADES-IF NOT SENT

AS SPECIFIED, MAY BE REDUCED
QTY 6 GLOCK 22 40SW GEN 4 PISTO:
-5.00 FOR ANY MISSING MAGS.
235. 00-
3 MAGS EACH,
220.00-
)LS, NIGHT S
220.00-
.S, NIGHT SI(
EA
.00
1 HAS N(
EA
. 00
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EA
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',HTS, 1 I
705.00CR
) MAGS.
3, 080 . 00CR
MAGS
1, 320.00CR
"IAG EACH

COMMENT

FOR SAM BROWN

BY RYAN
TERMS DUE NET 30 DAYS

SALES AMOUNT
. 0. . 2 5 0 %
5, 105.00CR
4314
Item No. 11
CffYMANAflER'SOFFICE
APR 83 7o7s Ciy ofSouth Gate
9'a0(;at+- CITYCOUNCIL
AGENDA P3NLL
For the Regular Meeting of: April 9, 2024
Originating Department: Human Resources
Department Director:
n Hamilton
City Manager: ,/:

Rob ouston
SUBJECT: CONSID ADOPTION OF RESOLUTION MAKING CERT AIN FINDINGS FOR AN EXCEPTION TO THE 180-DAY WAIT PERIOD PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21221
PURPOSE: The Pension Reform Act of 2012 prohibits employers from hiring retired annuitants within 180 days of their retirement. However, subsequent legislation provides for an exception to the 180-day wait period under specific conditions, i.e., the California Public Employees' Retirement System (CalPERS) requires the City Council adopt a resolution to allow for an exception to the 180- day wait period to hire a retired employee for temporary, part-time employment during the wait period.

RECOMMENDED ACTION: The City Council is requested to consider adoption of a Resolution making certain findings that allow a retired Police Captain-In-Charge to be hired for temporary, part- time employment commencing within the 180-day wait period from his retirement from the City of South Gate.

FISCAL IMPACT: The making of certain findings for an exception to the 180-day wait period will require no additional appropriations for Fiscal Year 2023/24 due to salary savings from the Senior Administrative Analyst and the Intermediate Account Clerk positions being vacant in the Police Department will be used to cover the salary cost for the returning retired annuitant.

ANALYSIS: None.

BACKGROUND: Police Captain-In-Charge James "Jim" Teeples ("Capt. Teeples") retired from the Police Department effective December 2, 2023, after a 28-year career with the City of South Gate.

Capt. Teeples was initially hired by the City on September 24, 1995, as a Police Officer and worked his way up the ranks, being promoted to Captain-In-Charge on November 7, 2021.

In addition to Capt. Teeples' ordinary duties as a police captain overseeing certain policing operations and functions, he also had substantial duties related to the effective administration of a police department, such as persoru'iel, supervision of non-sworn staff, and budgeting. Specifically, he supervised the Senior Administrative Analyst (Police), whose duties included budget preparation, fiscal controls, monitoring capital improvements, conducting job applicant screening and processing, attending hiring and recruitment events, tending certain community-based programs, and assisting in special projects as assigned by the Chief of Police. However, along with Capt. Teeples' retirement at l
315
the end of last year, so, too, did the pervious Senior Administrative Analyst decide to retire, who had 31 years with the Police Department.

The retired Senior Administrative Analyst provided ample notice to the City of her impending retirement and the City initiated a comprehensive recruitment for her replacement on September 20, 2023, which yielded two promising candidates, both of which withdrew later during the process. As a result, the City has been actively recruiting for this position but has yet to fill it. However, the Police Department had a capable Inten'nediate Account Clerk who picked up many of the budget-related duties the Sei'iior Administrative Analyst performed and was providing a tremendous amount of assistance to the Police Department in relation to the budgetary process. However, the Inteimediate Account Clerk resigned from her position for an opportunity with another employer on February 29, 2024.

As a result of the loss of three key personnel due to retirement and resignation since December 2, 2023, who have been integral in the Police Department's budget preparation process, it is necessary to have Capt. Teeples return to perfornn special projects and work related to this budgetary process, which includes working with the Administrative Services Department in analyzing the budget needs of the department, coordinating with purchasing in the acquisition of equipment, handling the Asset Forfeiture Program expenditures for the police department, and a number of key duties in the performance of budget preparation and management of Police Department funds.

Pursuant to California Governi'nent Code F> 7522.56(b), "[a] retired person shall not serve, be employed by, or be employed through a contract directly by a public employer in the same public retirement system from which the retiree received the benefit without reinstatement from retirement, except as permitted by this section." California Government Code F§ 7522.56(c), then provides the following exception: "A retired person may serve without reinstatement or loss or interniption of benefits provided by [CalPERS] upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has specialized skills needed in performing work of a limited duration." California Government Code E> 7522.56(f)(1) provides: "A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless... [t]he employer certifies the nature of the employment and the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on the consent calendar." The City is currently recruiting to fill the Senior Administrative Analyst vacancy; however, Capt. Teeples specialized skills are critically needed to prepare the budget in time for the next fiscal year and before 180 days have passed since his retirement from the City of South Gate. His 28-year depth of knowledge and his personal contacts with all public agency and private entity stakeholders are vital and essential to the continued success of the City's Police Department. Additionally, Capt. Teeples has not accepted a retirement incentive upon his retirement, which would make him ineligible for this consideration as outlined in California Governrnent Code §7522.56(g).

Capt. Teeples employment will be on a temporary, part-time basis and will remain at or below the 960 permitted hours per fiscal year a retired annuitant may work pursuant to California Government Code § 7522.56(d). His specialized skills are needed to ensure there is no backlog of work as the budgetary process is completed and that any current special projects to which he can be assigned remain on schedule and without interniption. Once the City has hired a permanent incumbent to fill the vacant Senior Administrative Analyst position and Capt. Teeples has been able to pass along any skills and/or 2 316
knowledge necessary to transition all his duties to the new employee, his employment as a retired annuitant will no longer be necessary. It is anticipated that this process will last the duration of the current fiscal year and continue into the 2024-2025 fiscal year.

Also, pursuant to California Government Code F> 7522.56(d), Capt. Teeples pay may not exceed the maximum monthly base salary paid to other employees perforining comparable duties as listed on a publicly available pay schedule equal to the hourly rate. The maximum base salaiy for the Senior Administrative Analyst is $8,947, and the hourly equivalent is $51.62. Therefore, Capt. Teeples will be paid at the rate of $51.62/hour for duties performed as a retired annuitant in the capacity of the Senior Administrative Analyst.

Accordingly, staff recommends the City Council adopt a Resolution making certain findings for an exception to the 180-day wait period pursuant to California Government Code §§ 7522.56 & 21221.

ATTACHMENT: Proposed Resolution
3 317
RESOLUTION NO.

CITY OF SOUTH GATE,

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, MAKING CERTAIN FINDINGS FOR AN
EXCEPTION TO THE 180-DAY WAIT PERIOD PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21221 WHEREAS, in compliance with Califoi'nia Government Code Ffi 7255.56, the City of South Gate must provide the California Public Employees Retirement System (CalPERS) this certification resolution when hiring a retiree before 180 days have passed since his or her retirement;
WHEREAS, James "Jim" Teeples, CalPERS ID No. 5691956280, retired from the City of South Gate in the position of Captain-In-Charge effective December 2, 2023; WHEREAS, California Governrnent Code (4 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is June 2, 2024, without this certification;
WHEREAS, California Government Code F3) 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; WHEREAS, the City Council of the City of South Gate hereby appoints James "Jim" Teeples as an extra help Retired Annuitant, with the title of Senior Administrative Analyst, to work on special projects, budgetary projects, and other projects, and to provide training to his successors once the City has hired a permanent, full-time employee in the position of Senior Administrative Analyst under California Governrnent Code §§ 7522.56 & 21221 effective April 10, 2024; WHEREAS, the entire employment agreement, contract, or appointment document (Personnel Transaction Form) related to James "Jim" Teeples has been reviewed by the City Council and is attached hereto as Exhibit "A;"
WHEREAS, no matter, issues, terms, or conditions related to this employment and appointment has been or will be placed on a consent calendar; WHEREAS, the employment shall be limited to 960 hours per fiscal year; WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate;
WHEREAS, the maximum monthly base salary for the Senior Administrative Analyst (Police) is $8,947 and the hourly equivalent is $51.62, and the minimum monthly base salary for the position is $7,361 and the hourly equivalent is $44.03;