HIGHLIGHTS
Implement Palmdale 2045 General Plan Update
Incorporate and build upon recent Specific Plans and design regulations Streamlined permitting and procedures consistent with recent Statelegislation Updated processes and procedures to be consistent with and conforming to minimum State requirements
Clear and illustrative supporting graphics and images
CLIENT
City of Palmdale
SERVICES
Zoning Codes and Ordinances
Visualizations
TIMELINE
2021-2023
CONTACT
Megan Taggart
Deputy Director, Economic
and Community Development
Department
City of Palmdale
(661) 267-5213
[email protected]
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476
DOWNTOWN WATSONVILLE SPECIFIC PLAN
WATSONVILLE, CA
CLIENT
City of Watsonville
SERVICES
Specific and Corridor Planning,
Visioning, Community
Engagement, Urban Design
TIMELINE
2019-2023
CONT ACT
Justin Meek, ACIP
Assistant Community Development
Director
City of Watsonville
831-768-3077
[email protected]
HIGHLiGHTS
ffl Design framework with character area designations
u Historic Core as the heart of Downtown Watsonville
a Identify vacant and underutilized sites
s Integrate street network improvements to reduce travel lanes on Main Street " Utilize online engagement techniques
Ml arasasmo=c+iates
DESCRIPTION
Raimi + Associates worked with the City of Watsonville and a multi-disciplinary team of subconsultants to create a vision for Downtown Watsonville. The City of Watsonville is in the Pajaro Valley of Santa Cruz County and is approximately six square miles in size. Watsonville is a productive agricultural area with a rich history that presents a unique opportunity to leverage its existing charm to create a vibrant downtown experience.
The proposed Downtown Core is stitched together by Main Street which also acts as a major regional corridor (152) that is partially owned by Caltrans. This area includes the City's main Plaza in addition to City Hall, the city owned parking structure and the police station. The area also contains various opportunity sites that are ripe for redevelopment. These assets are key building blocks for the creation of Downtown which will be a charming, walkable, historic, vibrant, safe, and activity-oriented centerin the Pajaro Valley. The plan creates a vision and identity for the area, design strategies for the public realm, mobility strategies, and implementation strategies and actions for decision makers to undertake to make Downtown Watsonville a reality.
www.raimiassociates.com
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477
MOFFETT PARK SPECIFIC PLAN UPDATE
SUNNYVALE, CA
DESCRIPTION
Moffett Park represents a vital part of the City of Sunnyvale's economic and social identity, having for decades served as a pivotal business center for the region's hightech demographic, while also providing recreational access to the San Francisco Bay and crucial conservation areas along the city's northern-most border. The Plan covers approximately 1,300 acres, including 20 million square feet of office and industrial space that is part of the lively mixed-use district. Raimi + Associates, along with a team of diverse and creative thinkers, approached the area with a critical lens that balanced the preservation and continuity of existing infrastructure. The vision of creating an eco-innovation district is integrated into the Plan to steward the natural environment, enhance climate resilience, and supporting biodiverse native ecosystems and local community health. By collaborating with stakeholders, community members, and City Council members over the course of six interactive City Council study sessions, the Plan centers community voices, establishes community benefits, and identifies infrastructure needs for redevelopment to maximize utilization and long-term growth.
HIGHLIGHTS
a Extensive civic engagement and community visioning
ffl Close collaboration with local property owners to integrate individual development proposals with plan-wide goals for open space, community access, and housing
s Comprehensive strategy balancing commercial activity and facilities with housing, multi-modal transportation options, and ecological interventions s Allocation of 20,000 housing units, 10 million net new square feet of office space, and 500,000 square feet of neighborhood serving commercial s Focus on urban ecology, over 200 acres of new open spaces n Development requirement of creation/innovation spaces CLIENT
City of Sunnyvale
SERVICES
Community Planning and Design,
Urban Design, Community
Engagement
TIMELINE
2019-2023
CONT ACT
Trudi Ryan, AICP
Director
Community Development
Department
(408) 730-7435
[email protected]
https://sunnyva1e.ca.gov
BUDGET
$4,000,000
www.raimiassociates.com
'!,31
478
THOUSAND OAKS DOWNTOWN CORE
MAS-T-!R-P-iA-NTHOUSAND OAKS, CA
DESCRIPTION Raimi + Associates worked with the City of Thousand Oaks and a multi-disciplinary team of subconsultants to create a vision for Downtown Thousand Oaks. Located approximately 35 miles northwest of Downtown Los Angeles, Thousand Oaks is a traditional auto-oriented suburban community and as such, lacks an area that residents can call their town's center.
The proposed Downtown Core is a half-mile section of Thousand Oaks Boulevard, one of the main arteries in the City. This area includes the City's Civic Arts Plaza which houses City Hall and a large regional performing arts theatre with adjoining parking structure as well as a shopping center. The area also contains a threeacre parcel owned by the City that is ripe for redevelopment. These assets are key building blocks for the creation of Downtown which will be a robust, walkable, entertainment and experience-oriented center of activity in the Conejo Valley. The plan creates a vision and identity for the area, design strategies for the public realm, and implementation strategies and actions for decision makers to undertake to make Downtown Thousand Oaks a reality.
HIGHLIGHTS
' Design framework with four primary actions for success, all which are imp(ementable by the City
Focused efforts and resources on actions that will create a vibrant downtown environment
Leverage existing public spaces to best utilize assets and available space, to create an active, pedestrian oriented environment.
Target focus groups to reach individuals not typically involved iri the planning process
Utilize online engagement techniques and pop-up workshops i-s9aras=smo=c+iates
CLIENT
City of Thocisand Oaks
SERVICES
Visioning, Community
engagement, Urban design,
Corridor planning
TIMELINE
2017 - 2018
CONTACT
Peter Gilli, (Former Thousand Oaks
Deputy CD Director)
Community Development Director
City of San Bruno
567 EI Camino Real
San Bruno, CA 94066
650-616-7039
[email protected]
V
www.raimiassociates.com
479
WALNUT CREEK DESIGN REVIEW STANDARDS
+ GUIDELINES
WALNUT CREEK, CA
DESCRIPTION
R+A assisted the City of Walnut Creek with a comprehensive update of their Citywide Design Review Standards and Guidelines. The update addressed recent California State legislation, including SB330, requiring objective design standards for administrative approval of residential projects, as well as an optional discretionary pathway with design guidelines. Beginning with an extensive assessment of the existing design standards and guidelines, R+A took a critical look at how to transform existing subjective design guidelinesinto a comprehensive set of objective standards that both encourages sound design practices and balances the need for standardization with local context-based conditions. Standards and guidelines, as well as accompanying diagrams and graphics were developed for both residential and non-residential development projects, broken into two separate booklets. Each bookcovers a wide range oftopics including site design and circulation, massing and articulation, frontage design, neighborhood compatibility, open space, landscaping, and parking, among others. The project included targeted educational outreach to the development community as well as usability testing of the draft standards and guidelines.
HIGHLIGHTS
' Targeted educational outreach and usability testing of the draft standards and guidelines including working group meetings, developer focus groups, stakeholder meetings, and collaboration with the Walnut Creek Design Review Committee
a Extensive revisions to existing design standards and guidelines towards clear and objective standards
a Development of clear and illustrative supporting graphics @. aioJmniniihekhiilff
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CLIENT
City of Walnut Creek
SERVICES
Zoning Codes and Ordinances,
Visualizations
TIMELINE
201 9-present
CONTACT
Erika Vandenbrande
Community Development Director
City of Walnut Creek
(925) 943-5836
[email protected]
www.raimiassociates.com
480
CONCORD AFFIRMATIVELY FURTHERING FAIR
HOUSING REZONING PROJECT
CONCORD, CA
DESCRIPTION
Raimi + Associates was retained by the City of Concord to work on the Concord Affirmatively Furthering Fair Housing Rezoning Project (Project) which implements Program 8.6 of the 2023-2031 Housing Element. Program 8.6 aims to rezone a minimum of 20 acres of land in moderate- and high-resource areas of the City to accommodate at least I,000 additional multi-family housing units accessible to lower-income households.
The project includes identifying sites, preparing rezoning alternatives, developing General Plan and Zoning Amendments for the preferred rezoning alternative, conducting an environmental impact report, facilitating community engagement, and offering additional services to implement the rezoning.
HIGHLIGHTS
a Implement Program 8.6 of the Housing Element through cipdated zoning a Develop General Plan and Zoning amendments for the preferrerJ rezoning alternative
Conduct feasibility analysis of development standards through site tests CLIENT
City of Concord
SERVICES
Zoning
Engagement
Site Tests
TIMELINE
2024 - present
CONTACT
Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]
*fTh raimi+ -box a
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www.raimiassociates.com
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481
ASHBY & NORTH BERKELEY BART OBJECTIVE
DESIGN STANDARDS
BERKELEY, CA
CLIENT
BART
SERVICES
Development Analysis of Station
Functionality and Infrastructure
Requirements, Objective Design
Standards, Circulation Framework,
Staff and Stakeholder Outreach
TIMELINE
2021 - Present
CONTACT
Deb Castles
Principal Property Development
Officer
BART Real Estate and Property
Development
(510) 464-6268
[email protected]
DESCRIPTION
Raimi + Associates is contracted with BART to support site analysis, develop a circulation framework, analyze development proposals, and write objective design standards for TOD Development at both North Berkeley and Ashby BART Stations.
The North Berkeley project involved supporting the City of Berkeley in writing the Objective Design Standards in consultation with BART staff, the NBHP developer team, and architecture design teams. The Ashby Station work is underway and has involved in-depth design work and coordination on infrastructure and station emergency access. R+A has worked closely with BART Fire & Life Safety, Mechanical Pt Engineering, and Real Estate Development to work toward creative design solutions to complex problems to ensure quality design that meets community needs and expectations.
HIGHLIGHTS
' Extensive revisions to existing design guidelines towards clear and objective standards
' Targeted outreach and usability testing of the draft standards ' Development of clear and succinct supporting graphics :$e0tsc@pe/SidewalkDsJsign
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482
MILPITAS HOUSING ELEMENT UPDATE
MILPITAS, CA
DESCRIPTION
Raimi + Associates led a team of consultants to prepare the 6kh Cycle Housing Element for the City of Milpitas that will shape and guide housing development from 2023 through 2031. The Housing Element Update includes analyzing governmental and non-governmental constraints to housing development through a thorough review of the City's Plans and Zoning Ordinance, evaluating the City's resources, and reviewing past housing accomplishments. The Housing Element also includes an assessment of the City's capacity to accommodate the Regional Housing Need Allocation (RHNA) goals while affirmatively furthering fair housing.
Throughout the project, the team conducted targeted outreach and coordination with the community, stakeholders, property owners, and city staffthrough workshops, pop-ups, and focus group meetings. The final Housing Plan includes housing goals, policies, and actions to meet the diverse housing needs of the community.
HIGHLIGHTS
' Identify vacant and underutilized sites to accommodate the Regional Housing Needs Allocation (RHNA) goals
ii Develop housing goals, policies, and programs to ensure compliance with latest State laws
Engage community members through workshops, stakeholder interviews, pop-ups, and online surveys, among others
CLIENT
City of Milpitas
SERVICES
Housing
TIMELINE
2021 - 2023
CONTACT
Hanson Hom
Senior Special Projects Associate,
[email protected]
ipffl raimi+ -bly a
a#ffl associates www.raimiassociates.com
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483
LEED CERTIFICATION FOR AFFORDABLE HOUSING
CALIFORNIA
CLIENT
Multiple
(National CORE, Community
Corporation of Santa Monica,
BRIDGE Housing)
SERVICES
Sustainability, Building, Energy
TIMELINE
2018 - Present
CONTACT
Tim Kohut
Director of Sustainable Design
National CORE
[email protected]
DESCRIPTION
Raimi + Associates works with non-profit affordable housing developers to integrate green building practices and earn LEED for Homes certification. We organize and lead integrated design charrettes, outline the LEED process, coordinate review or energy and ventilation models, review architectural and mechanical plans for compliance with LEED requirements, conduct field inspections, and prepare all cenification documentation. Common design strategies include all-electric design, efficient hot water and HVAC systems, low-VOC materials, on-site PV systems, stormwater management, and EV charging. Since 2018, R+A has completed LEED Gold and Platinum certification for several green affordable housing projects statewide. Many of these projects are part of larger revitalization plans that also received LEED for Neighborhood Development certification. To date, R+A has certified nearly I,000 units of green affordable housing.
RECENT CERTIFICATIONS
s 2019 Potrero Block X, San Francisco, CA (Platinum - 72 units) 2021 PATH Metro Villas II, Los Angeles, CA (Platinum - 122 units) 2021 Jordan Downs Phase 14 and (2023) 2, Los Angeles, CA (Gold - 80+ units) 2022 Greenway Meadows, Santa Monica, CA (Gold - 39 units) 2022 SP7, Los Angeles, CA (Platinum - 81 units)
2022 PATH South Gate, South Gate, CA (Gold - 60 units)
2023 Legacy Square, Santa Ana, CA (Platinum - 93 units) 2023 Pacific Landing, Santa Monica, CA (Platinum - 37 units) 2023 Vista Ballona, Los Angeles, CA (Platinum - 50 units) 2023 Firmin Court, Los Angeles, CA (Gold - 64 units)
2023 Las Flores, Santa Monica, CA (Platinum - 73 units - AIA CA award Design for Energy)
2024 San Pedro Lofts, Los Angeles, CA (Gold - 91 units) 2024 Las Dahlias, East Los Angeles, CA (Platinum - 78 units) k41Jaras'smo=c+iates www.raimiassociates.com
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484
Attachment L
Agenda Bill 01/13/26
City of
South
(,ateOctober 9, 2025
REQUEST FOR PROPOSALS
On-Call Consulting Servk,es
- Landscape Plan Review for Compliance
with the Water Effk,ient Landscape Ordinam,e
Prepared for:
6Chy d
South
(,ateCity of South Gate
City Clerk's Office
Attn: John F. Signo, AICP, Planning Manager
8650 California Avenue
South Gate, CA 90280
BY:
L;!ai"'is/t@
Ladayu ConsulUng Group
316 Tejon Place
Palos Verdes Estates, CA 90274
www.ladayucg.com
(310) 968-7263
\-xq'l
485
October 9, 2025
City of South Gate
Community Development Department
John F. Signo, AICP, Planning Manager
8650 California Avenue
South Gate, CA 90280
6 5oath
6 atea
RE: RFQ - On-Call Consulting Services - Landscape Plan Review for WELO Compliance Dear Mr. Signo,
Ladayu Consulting Group (LCG) is
Gate for On-Cai! Consulting Services -
Efficient Landscape Ordinance (WELO)
We are proud of our reputation for
throughout California. Experienced
of caring professionals serves our
values and needs. We define
we work with and the people
expectations is our ultimate
LCG has specialized in
and management team at
professional municipal
staff augmentation and
public agency clients is
conflicts of interests.
I will act as Princi
the firm to all
business since 20
Main Point of
be the LCG's proposed Licensed
are among LCG's key personnel.
our proposal to provide the City of South
i Review for Compliance with th,e Water
utions that build thriving communities
a a engineering services, our team
a tailored approach based upon client
of our relations.hips with the people that
client trust and appreciation by exceeding
Services to California cities. The leadership
desire to provide
, typically in a
usive commitment to
iSSueS regarding
Landscape Architect for this assignment.
Daniel's contact information follows:
authorized to bind
ip and has been in
Garcia to be the
eynolds, PLA will
Both he and Daniel
Daniel Garcia, PE, REA, CPP
Ladayu Consulting Group
316 Tejon Place
Palos Verdes Estates, CA 90274 (only company address)
[email protected] I C: 310.968.7263
We appreciate the opportunity to present our qualifications, experience and desire to provide these municipal services for your review and consideration. This SOQ will be valid for 120 calendars days from the date of submittal. LCG ACKNOWLEDGES RECEIPT OF ANY ADDENDUMS, IF ISSUED, FOR THIS RFP.
Founder and President
Le4aLL:@
1 g'l5
486
Ctty of
South
(,ateTable di Contents
Section 1: Cover Letter
Section 2: Work Plan
a) Methodology
b) Project Schedule
c) Qualifications and Prior Experience
d) Personnel
e) Conflict of Interest
f) Reference
Section 3: Fees
Section 4: Resources to be Provided by the City
Exhibits
Le:"ty>
3-4
5-7
9-13
15-16
U('t(,p487
City of South Gate
REP, On-Cell Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance 5;th 6atea. Methodokqy
LCG understands that the City of South
qualified consultant firms to perform on-call
for future development projects and
efforts including, but not limited to, general
code amendments, rezoning, tentative
COnd!iOnal uSe perm!s, Ctes!gri reviews,
plans, environmental services, and
For this proposal to the City of South
Group (LCG) is only proposing
Consulting Servicers - Landscape
with the Water Efficient Landscape
According to this RFP for on-call
seeking guidance from
implementing the standards in
review plans for MWELO
and irrigation plans,
conducting compliance i
City of South Gate's
Compliance with the W
Landscape Architect
have him execute all
LCG's work plan On-Call Landscape
Consulting WaterEfficient
Landscape Ordinance is to have Patrick J. Reynolds, PLA to serve as Landscape Architect providing guidance on adopting a local WELO or continuing implementing the standards in the State MWELO and provide landscape & irrigation plan review for MWELO compliance including provide recommendations on improving water efficiency measures, conducting compliance inspections, and Tinalizing permits as required in this RFP's Scope of Services. He will communicate, cooperate, and interact with other consultants and City staff regarding the State MWELO implementation and landscape plan review and inspection projects. He will report directly to the City of South Gate's Project Manager assumed to be John F. Signa, AICP, Planning Manager Community Development Department.
Patrick is a Licensed Landscape Architect. He has had decades of experience in implementing the elements in this RFP's Scope of Work for other jurisdictions such as the Cities of Alhambra, Culver City and the County of Los Angeles. He will provide the City of South Gate with excel(ent landscape services in completing the On-Call Landscape Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance tasks in a timely and costefficient manner.
L!a':Z""o@
3 ")'n 488
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance ater Daniel R. Garcia, PE, REA, CPP will serve as Contract Manager in charge of implementing this contract and provide any additional resources when requested or resolve any issues with the contract implementation. He will be the primary point of contact and report directly to the City of South Gate's Project Manager or his/her authorized representative. In addition, Daniel will also serve as QA/QC Manager providing the QA/QC protocol in this contract.
Oranos Mekwian will serve as Associate Engineer. She will provide staff support, keep track and log all correspondence and transmittals, log all the necessary information for each landscape plan review & inspection project, and provide a a for the hours dedicated reviewing plans for the City.
All communication on this contract will foll Project Organization Chart:
6 Siu'th
6atea
John F. Signo, AICP, Planning Manager
City Project Manager
Daniel R. Garcia, PE, REA, CPP
Contract Manager, QNQC Manager
Ladayu Phaphan
Principal-in-Charge
Patrick J. Reynolds, PLA
Landscape Architect
Oranos Mekwian
Associate Engineer
South Gate Project Organization Chart
As show in the South Gate Project Organization Chart, Patrick Reynold, PLA, LCG's Landscape Architect, will also work directly for the City of South Gate's Project Manager. This direct contact will allow efficient and effective staff augmentation so that Patrick can not only take direction from the City of South Gate but can also represent the City as well.
Le':':ty>
4 489
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance b. Pr$d Sdiedule
ateMWELO: Assuming a first and second reading going before the Planning Commission and City Council and working with City Staff, it takes approximately 6 months to establish the City of South Gate's MWELO Ordinance.
Per appropriate Department reviews and processes, one month should suffice to review current City MWELO policies, determine the direction required, update if the City's goals exceed the current standards and revise accordingly, with various department heads to review and get buy-in and approvals, set new city implement compliance and provide guidance to applicants.
Capital Improvement Projects: We de
from the Conceptual Phase, Prelimi
various Design Phases (Concept,
Agencies and Council Approval, Bid
take a year or more to go through
on the scope of the project, for the
the project, the exact timeline is
Pianning Projects: Simiiar to
Plan Checking Projects: T
Review and Inspection
Project spread sheets to track a project
, secure Funding Phase, through the
), Final Budget is determined, City
, through Construction. Most projects
, arid another year, or two, depending
a , again depending on the scope of
the design phase.
& migation Plan
' _Pt6rj,:Qhec%%o. , " .. ' ":" ' T44?i)@;6y'5Q=jimaes" Is' Plan Check 10 working business days
2nd Plan Check 5 working business days
Any Subsequent Plan Check 2 working business days
LCG Process for Obtaining and Returning Landscape Plans (Transmittal of Plans) LCG is able to conduct landscape plan check services for the City, whether through paper submissions or e(ectronic plan review (PDF, Bluebeam, Tyler, Accela, etc.). We understand that each set of plans submitted (or approval will undergo multiple plan checks until approved by the City. LCG will provide complete, legible and detailed comments that will allow the applicant to achieve approval with minimal reviews. LCG electronic plan check operations will be conducted as Follows:
First Submittal: Once the City assigned the electronic landscape plan checking projects to LCG through the City's online file sharing/digital transfer(s) or email, LCG's Landscape Architect/Landscape Plan Checker will review the plans and related documents and submit a redlined copy of the plans, a completed plan check checklist and a summary letter of the corrections to the plans/project to the City through the City's online file sharing/digital transfer(s) or email.
Second and Subsequent Submittals: Once LCG received the notification from the City that the second electronic landscape plan checking project has submitted from the applicant, LCG's Landscape ArchitecULandscape Plan Checker will start the second plan review and submit a LeaC"oty>
5 '='r"l '1
490
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance fflf S
6ater
redlined copy of the pians, a completed p!an check checklist and a summary letter oT the corrections to the plans/project to the City through the City's online file sharing/digital transfer(s) or email.
LCG's Landscape Architect/Landscape Plan Checker shall continue landscape plan checking until approvable plans are generated and a plan approval letter is submitted to the City by LCG's Landscape Architect/Landscape Plan Checker.
For the paper submission, LCG will use
landscape inspection is required by the City,
coordinate with the City staff and developer
field inspection review letter to the City.
Quality Assurance/Quality Control
LCG controls cost and
(QA/QC) program. LCG u
Review for Compliance with the W
the agreement to ensure Quality
and omissions in the delivery or
Daniel R. Garcia, PE, REA, C
will be responsible for ensuri
invoices for this contract.
The QA/QC Plan will in
docciments, including
requirements and
documents for QA/QC
indicated that who
information contai
I Logistics Systems (GLS) for shipment. If
ArchitecULandscape Plan Checker will
and perform field inspection and provide a
Quality Assurance and Quality Control
ang Services - Landscape Plan
Ordinance Project during the term of
procedures to reduce the risk of errors
the City of South Gate, LCG has assigned
as well as the Contract Manager. Daniel
costs and to provide accurate and timely
City of all landscape project
sections will define
a , and controlling
the Plan with all those
statement that all the
with the Plan.
LCG's QA/QC wi . quality should be
consistent with the City of South Gate's policies and procedures as well as according to engineering standards of practice with respect to city, state and federal laws and guidelines. LCG will employ the following:
Engineering Reviews:
* Overall Quality matching the project documentation
* Completeness - All the items are accounted for and included in the payment requests. * Adherence to City of South Gate's policies and procedures.
Technical Quality:
* Design basis
* Does the product produce the original scope?
* Checking - Is there a proper comment resolution process? * Does the product comply with local, state and federal laws and guidelines? Le:':3':ty>
6 Stb
491
City of South Gate
REP- On-Call Consulting Services - Landscape Plan Revje w for Compliance with the Water Efficient Landscape Ordinance s;th fflffiffi@,. 6ateWith the independent
cost. Yet with the e
may come with increased
that LCG has assigned
to the City of South cost of QA/QC. Patrick
Reynolds, LCG's , responsible and
knowledgeable (MWELO).Withthe
City of South Gate's projects based on
the above bullet his experience in
managing and overseeing engineering ng oversight for many cities.
His knowledge and management skills will assure technical as well as overall QA/QC and provide the optimum cost-effective quality. LCG's approach is to deliver high quality work with respect to project budgets. LCG believes that the City of South Gate should receive the optimum cost benefit with the maximum quality delivery.
LCG's Landscape Plan Review Trackinq Method
In addition to the above general QA/QC procedures, to avoid the unforeseen high workloads effect the quality and turnaround time of On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance Project, LCG will also develop a plan check log/plan control log to track all the plan checking project status. We will maintain all files for a period of up to three (3) years. Copies of the requested files will be furnished to the City upon request. The plan check log/plan control log shall include, at a minimum, the following information:
Receipt Date
Transmittal Dates
Who is Receiving the Information
Plan Checker's Name
A C/) i
Status of Plan Check
Plan Check Description and City
Plan Check Number
Plan Check Fees
7 492
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance c. Qualfflmtkxns and Experienoe
'o"ath
6ater
The seamless integration of municipal service professionals in support of public agencies has been our purpose since Ladayu Consulting Group (LCG) was formed in 2015. LCG was founded by individuals with a passion for serving municipalities. Our employees span a multitude of disciplines within public works and engineering departments throughout California.
Ladayu Consulting Group provides a host of
* Landscape Architect
* Landscape and Irrigation Plan Review
* Civil/Private Development Plan
sewers, erosion control, etc.)
@ Land DevelopmenUSubdivision
* Construction ManagemenUln
* Project and Program M
* City Engineering and Public W
* Park Management
* Traffic Engineering
LCG's staff has held
cities including titles of
seasoned management
sensitivity towards
focus that represents
citizens they serve.
Services
udes grading, streets, storm drains,
parcel maps, vesting, etc.)
numerous California
& Inspector, and other wellhigh level of expertise and value the importance of a
flects positively on the
LCGisuniquely On-CallConsulting
Services- a Landscape
Ordinance, as e a similar services to
municipalities throughout California. Most of LCG's staffs are from the municipal public sector.
We are small enough to ensure that we can maintain focus and are responsive to the needs of the City or South Gate yet big enough to serve all the City of South Gate's On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance Project needs.
LCG was formed and founded in 2C)15 and established our Engineering office in Palos Verdes Estates. We are a sole proprietorship. Ourlegal name is Ladayu Consulting Group. LCG's Federal Employer Identification Number is 36-4967928. Our official business address and primary point of contact follows:
Daniel Garcia, PE, REA, CPP - Contract Manager
Ladayu Consulting Group
316 Tejon Place
Palos Verdes Estates, CA 90274
[email protected]: 310.968.7263iwww.ladayucg.com
There are no sub-contractors firms or other contractors anticipated on this proposal.
Le?Z"roty>
8 'U\62,-
493
City of South Gate
REP, On,Cell Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance d. Personnel
5;uth
(,ateLCG have a diverse team of qualified professionals dedicated to providing On-Call Consulting Services - Landscape Plan Review for Compiiance with the Water Efficient Landscape Ordinance to the City of South Gate. Below we have provided brief biographies of key staff that will be available for this contract. Detailed resumes will follow.
Patrick J. Reynolds, PLA I Landscape Architect
Patrick holds Landscape Architect License
Contractor. He is a Certified migation a
years of experierice iri all aspects of
existing public, private, residential,
has expertise in landscape and i a
land acquisitions, trail design and
environmental preservation and
variety of landscape and irrigation
California including the Cities of
resume that follows de
requirements of this contract
completed the Urban Forestry
City of Alhambra as a City
Irrigation plan review and a
has the ability to review,
and related documents
and is also a C-27 Landscape Specialty
certified in NEPA and CEQA. Patrick has 45
management, construction of new and
, park and open space developments. He
and inspection, park master planning,
environmental documents and reports,
a , etc. Patrick has worked on a
in several jurisdictions throughout
and Bell. His impressive and detailed
accomplishment that can serve the
needs of the City. Patrick has recently
the City or Bell. He is currently serving the
providing on-call MWELO, landscape and
to the services required in this RFP. Patrick
and irrigation plans
Daniel R. Garcia, PE,
Daniel has over 30 . He is a Registered
CivilEngineer,Reg Professional.Daniel
has served as hout California. He
isaRegistered neer, a Permitting
Professional. Having worked in several jurisdictions throughout California including most recently the Cities of Chino Hills, Compton, Rancho Palos Verdes, Wildomar, Maywood, Costa Mesa, Bell, Vernon, Huntington Park, and Norwalk. Daniel has a history of accomplishment. His experience is far and wide from Civil Plan Check Engineer, Land DevelopmenUSubdivision Map Act, Capital Improvement Programs (CIP), Project Management, Resident Engineer, and Construction Manager. His varied expertise will be a wealth of tools for the City of South Gate.
Oranos Mekwian l Associate Engineer
Oranos is an experienced Associate Engineer. She has over 8 years of experience in the civil engineering profession including civil plan check expertise. She has assisted in private development and civil plan review such as grading, street, sewer, storm drain, etc. in the Cities of Chino Hills, Compton, Huntington Parks, Gardena, Rancho Palos Verdes, Vernon, and Maywood.
LCG has adequate capacity to perform the work within the project deadlines for the City of South Gate once a Notice to Proceed (NTP) is issued. Each team member is available to respond to the needs of the City under an "on-call" arrangement and will spend all the time necessary to complete the project as required.
9 U\53
494
$%tti
(;'otzst% aiotpwww.ladayucg.com
[email protected]
Project Management
Land Development/Subdivisions
Subdivision Map Act Review
Civil/Private Developent Plan
Review
City Engineering
Construction Management
Sewer/Storm Drain Compliance
EDUCATION
Bachelor of Science in Civil
Engineering, CSULB
Masters in Public Administration,
CSULB
REGISTRA
CA Registered Professional
EngineerI
Registered a
Assessor 15640
Certified Permitting
Dii308
Daniel R. Gama, PE, REA, CPP
Contract ManagerI QA/QCManager
Daniel has over 30 years of experience in the civil
engineering profession. He is a licensed civil
engineer with extensive City Engineering and Public
Works experience including Public Improvement
Plan Checking and Subdivision Map Act expertise.
Daniel has served in senior executive management
a a and public works positions from the
of Chino Hills, Compton, Wildomar, Bell,
, Rancho Palos Verdes, Costa Mesa,
k, Culver City, Solvang, Novato to the City of
. Daniel brings to every city his expertise
areas of Private DevelopmenUCivil Plan
Subdivision Map Act, including tracts,
, lot line adjustments, grading,
review such as streets, storm drain
plan che'cks that would include Water
nagement Plan (WQMP's), Low Impact
(LIDs) and any relevant Subdivision
services.
RELAV ANT EXPERIENCE
Review Services Engineer I City of
Development/
For the City. He reviewed
grading/drainage plans,
water, sewer, storm
, hydrology and
that the projects were
a Map Act.
Engineer l
Daniel was responsible for assisting the City with
reviewing/approving several private developments
such as street vacations, grading plan checks, civil
review of private and CIP streets, storm drain and
sewer plans and signed both subdivision plans as
well as infrastructure plans for the City of Compton.
City Engineer Advisor/Plan Check Engineer l
City of Rancho Palos Verdes
Daniel signed as City Engineer for subdivisions for
the Community Development Department and was
responsible for assisting the City with reviewing/
approving several private developments such as
vesting tentative maps, tracts, parcel maps, lot line
adjustments, certificate of compliances, and lot
mergers.
Le':J,gr"o:p 10
\-A5't
495
p%tti
(;'onstt&% Ot'ri@-
www.ladayucg.com
[email protected]
Landscape Architect
Landscape C-27 Contractor
Parks Division Manager
Park Planning Division
Landscape Supervisor
Project Manager
Instructor
EDUCATION
Masters in Professional Designation
Landscape Architecture Certificate,
UCLA
Bachelor in English Literature,
CSUDH
Construction
Certificate Program,
AutoCAD Release 14
Certification.
Patr'ickJ.lF'-ey-nolds, P:LA
Licensed Landscape Architect
Patrick is a Professional Landscape Architect,
Landscape C-27 Specialty Contractor, Project
Manager, Certified migation Auditor, CEQA and
NEPA Certification. Patrick is a Specialist with fortyfive years of experience in all aspects or landscape irrigation plan checking review, the design,
management, construction of new and
public, private, residential, commercial,
, park and open space developments; park
planning; land acquisitions; trails design and
; preparing Environmental Documents
environmental preservation and
; histori6al preservation projects, and an
H e-' i s a n Instructor in the UCLA
Landscape Architecture Program since
Landscape Architect License is 4440 and
is418109.
RELAV ANT EXPERIENCE
Landscape Architect ( Citya of Alhambra
Architect,
landscape and
), for provtding
and approvals for all
Planning
Architect, Patrick
landscape and
in-house design-build
construction services on all park capital
improvement projects, deferred maintenance and
unmet needs projects in the Culver City. Hire and
manage outside consultants to provide design
services, where appropriate. The second phase
being the Implementation Plan through a joint
collaboration partnerships. Implemented a
Playground Safety Program that, to date, has
inspected, audited, scoped, and prioritized all the
city's playgrounds for replacement, refurbishment
and/or retrofitting. Constructed 10 new inclusive
playgrounds in twelve years. Instituted the first
Playground Safety Program in the City.
As the sole licensed landscape architect in the City,
Patrick was a vital member of the team of the Parks
and Recreation Dept., Public Works Agency,
Planning Division and Redevelopment Agency,
providing expertise in analyzing proposed projects for
Lec?=,, 1l
U( 65
496
compliance with the General and Strategic Plan
requirements for land use and development,
proposed new and revisions to existing landscape
and irrigation designs, aesthetics, zoning, AB-1881
water conservation requirements, review
Environmental documents for potential impacts, plan
checking landscape and irrigation plans. Advise
departments and approve proposed plans For each
city agency. Member of the Sustainable Design
Committee, which sets sustainable guidelines for the
. Updating the City's Urban Tree Master Plan, the
a and General Plans, The Parkway
pe Ordinance Plan, and have taken the lead
plementing AB-1881, the State Water Model
Landscape Ordinance for water
tion. Received a 2011 national water
a award. from Toro Corp. for same.
n Manager I City of Culver City
Manager, Patrick was in charge of
or parks planning, construction,
and maintenance, including plan
landscape add irrigation plans, ail
tive duties for the I O City parks and open
city. Oversee - manage staff of 20,
design consultants,
staff and
maintain all other
the purview of the Parks
project
nd stages,
Ivy Station-mixed use development project
at Metro Expo Line Station site
Beats-office and HQ
Apple- office and HQ
Microsoft- office and HQ
Amazon- office and HQ
The Steps Project- office and HQ
Habitat for Humanity-low-income housing
project of 8 homes
* Platform Project- mixed use development
Le:a;z{:ty>
12 497
j42rda
eomuh95p(tv@-
www.ladayucH.com
[email protected]
EXPERTISE
Civil Plan Review
Private Development Plan Review
Land Development/Subdivisions
Construction Management Support
Sewer/Storm Drain Compliance
CIP/Project Management
Masters in Industrial Chemistry,
King Mongkut's University of
Technology, Thonburi, Thailand
Bachelor of Science in
Biotechnology, Khon Kean
University, Thailand
Otanos
Associate Engineer
Oranos has over 8 years of extensive experience in
private development and civil plan review. She has
plan reviewed projects in the Cities of Chino Hills,
Compton, Maywood, Vernon, Inglewood, Wildomar,
Marin County and many others. Oranos brings
private development and civil plan checking
' nce in the areas of Residential, Commercial,
City of Chino
Plan Check Engineer, Oranos is
for assisting the City with public and
velopment plan review projects including
of grading, street, sewer, storm drain,
erosion control palan,hydrology report, and
Engineer I City 6f Compton
is responsible for
public and private
including plan
plans, demolition
off-site civil engineering
drain, sewer & water
. NPDES, Low Impact
reviews for the
I City of Vernon
As a Associate Plan Check Engineer, Oranos plan
checked several improvement plans in the City of
Vernon including grading, street, sewer, storm drain,
water, erosion control plan, SWPPP, and LID.
Associate Engineer l City of Maywood
Oranos assisted the City Engineer assembled a
Capital Improvement Progeram for the City that
included a $1.2 million sewer replacement project,
assisted in sewer compliance services including
establishing a Sewer Service Charge, implementing
a Fats, Oils and Grease (FOG) Program, completing
a Sanitary Sewer Management Plan (SSMP), Sewer
Master Plan, providing the Los Angeles Regional
Water Quality Control Board (LARWQCB) sufficient
information on Hot Spots to allow the City to satisfy
a consent decree.
L!:'S:L:t54i 13
"'\ 5-1
498
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance e. Confiid of tntereat
6ater
Ladayu Consulting Group has no potential conflict of interest issues with respect to working with the City of South Gate.
f. Refmmioe
In this section, we have included descriptions
assigned personnel have performed in the
inspection services. Each of these exam
proposed staff to provide services in a
* City of Alhambra
Maia McCurley, Principal Planner
111 S. First st., Alhambra, CA 91
626.570.5042 I mmccurley a
Services Provided: City
and City Project Landscape
projects including Tree Repl
Length of Time Seivicesa
LCG Team Members: P
* City of Compton
John Strickland,
205 South Will
310.761 .14221a
Services Provi
Plan Review a
Length of Ti
xample projects for public agency that LCG and
ears with regard to landscape plan review and
pleted projects will attest to our ability of our
ner.
ffl
City of
Alhambra
rge or reviewing all private consultant
Plans for residential and commercial
Review.
inspections, Grading
Plans, etc.
LCG Team Members: Patrick Reynold, Daniel Garcia, Oranos Mekwian * City of Culver City
Charles Herbertson I Public Works Director/City Engineer (retired) 9770 Culver Blvd., Culver City, CA 90232
310.721.2956 l [email protected]
olCUL%
Services Provided: City Licensed Landscape Architect in charge of reviewing all private consultant and City Project Landscape and migation Plans in compliance with AB-1 881 water conservation requirements and the City's General Plan and Strategic Plan with regard to aesthetics zoning and in compliance with the Parkway Landscape Ordinance Plan in the public Right-of-Way. Among the public projects were all the City's playgrounds, trails design and construction and all City parks. Private landscape and irrigation project plan reviews consisted of all residential and commercial private projects.
Length of Time Services: 2008-2021
LCG Team Members: Patrick Reynold
Le'"Curoiy>
14 499
City of South Gate
F-FF= On-Call Consulting Services - Landscape Plan Re'Aew for Compliance with the Water Efficient Landscape Ordinance ate ree's"
The rates displayed in the fee proposal below reflect LCG's current fees and will bein effect during the term of the agreement, which include mileage, travel time, shipping, supply, and printing/material costs (no separate charges for these items). Key Personnel are noted in the hourly rates below. LCG fee for providing landscape plan review and inspection services will include fees for preliminary plan checks, reche6k, revisions, inspections, re-inspections, pick-up and delivery of plans. Hourly rates will remain,f!rrri.,jorthe duration of the contract. No adjustments will be made if the contract is extended additional 7ears.
LCG FEE PROPOSAL
I-=.tz=.."='=== -
y P.oi#tion =
,. 3-i-'111j a. %
.. ..-., ..,.,-_ l:...':;;,l,l.,-,,-.;l.N., ! .-:i,!.-+at.1.7!%ii..v"71_: 41Y{, '!@!?,:jT!!A.'i:,'i,,'ii"".':'."):i"' ';,:;, y
,:, . . . . ., ., A - .11
;:
1011
.." :'
--"-"a8$=?M!i::;"':"-"-il
I Licensed Landscape Architect $200.00
2 Associate Engineer $110.00
Number of Hours for each Major Component of Service
, -'l0.ajor.Service ;
',l"""'aa%71"="azha"llh:'A't;':'9.,11"II;,a' ""' a " ' - .' . '8er'&'eDetailN':. -' - : . ;.' i
._l.... .. _ aal 1. a, _ . , ,,l, . ffi'; aiill_a_a _; =t.y: > :z;)=-. .. " " _ .;.,%",-. '. 4 :)Ng:=6f-H;§uys
MWELO
Review current City MWELO policies, determine the
direction forward required, update if the City's goals exceed the current standards and revise accordingly, meet with various department heads to review and get buy-in and
approvals, set new city standards to implement compliance and provide guidance to applicants.
16 hours
Capital Improvement
Project
Develop Microsofi Project spread sheets to track a project from the Conceptual Phase, Preliminary Budget Phase,
secure Funding Phase, through the various Design Phases (Concept, DD's, CD's, Bid Docs), Final Budget is
determined, City Agencies and Council Approval, Bid Phase, Permit Phase, through Construction.
I 6 hours
Planning Project
Develop Microsoff Project spread sheets to track a project from the Conceptual Phase, Preliminary Budget Phase,
secure Funding Phase, through the various Design Phases (Concept, DD's, CD's, Bid Docs), Final Budget is
determined, CityAgencies and Council Approval, Bid Phase, Permit Phase, through Construction.
16 hours
Plan Check Project
Develop a check list for internal plan check reviews and for submitting applicants, Issue correction notices and redlined plans noting any deficiencies in the original plan submittal.
Forward to Dept. Head to forward to Applicant, Respond to Applicant RFI's, questions, and staff questions, Review and Approve resubmittals once corrections have been made,
Field Inspect installations for compliance with approved plans.
16 hours
L::jp
15 500
City of South Gate
RFP - On-Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance 6ate' Proposed ("Not to Exceed") Payment Schedule for all Seivices to be Performed and Products to be delivered
MWELO
Capital Improvement Project
Planning Project
Plan Check Project
TOTAL
$3,200.00
16hrs.
$3,200.00
16hrs.
$3,200.00
16 hrs.)
$3,200.00
16 hrs.
$12,800.00
$165.00
1.5 hrs.
165.00
$3,200.00
$3,200.00
$3,200.00
$3,365.00
$12,965.00
None.
4weonzll7. (#ol/,
16 t,lbO
501
City of South Gate
RFP, On,Call Consulting Services - Landscape Plan Review for Compliance with the Water Efficient Landscape Ordinance Exhibits
@ Sample of MWELO and Landscape Plan Review Comments Letter/Checklists * Sample of MWELO and Landscape Redlined Plans
Sample of MWELO and Landscape Plan Control Logs
502
crryop FIRST REVIEW
PermitApplication No
LCG Job No. GAR
p%ui
On/latr&% *mtot5b
314 E. Broadway, Suite D
Glandale, CA 91205
Plan Review:
Address:
Landscape Efficiency Plan
15817 S. Dalton Avenue
Ladayu Consulting Group has completed a FIRST code compliance review ofthe followingdocuments on behalf ofthe Cityof Gardena:
Drawings:
Lthrough L-3dated 10/07/20 by
Miscellaneous Documents:
None
Please submit an itemized response letter with complete and revised documents directly to Ladayu Consulting Group.
Please do not hesitate to contact us with any questions.
Sincerely,
LADAYU CONSULTING GROUP
Dan Garcia, PE, REA, CPP
Sr. Civil Engineer
316 Tejon Place,PalosVerdes Estates,CA90274 i www.ladayucg.com i 310.968.7263 503
Landscape Efficiency Plan
158175. DaltonAvenue
City of Gardena - FIRST Review
LCGJObN0.8
PermitApp:-58581
GENERAL COMMENTS:
Gl. Please respond in writing to each plan review comment by marking this comment list or creating a response letter. Indicate which detail, specification, or calculation shows the requested information. At minimum, the following should be included with each plan review response:
Page/ sheet number(s), detail / specification number(s), etc., and include all applicable code section(s).
Briefly explain in writing how the design is intended to comply with the applicable code sections.
Please provide a narrative of revisions made outside the plan review comments.
Complete and clear responses will expedite the re-check ofthis project.
G2. Please be sure to include on the re-submittal the engineer's stamp, signature, date of signature, and registration number on all sheets of plans.
PLAN REVIEW COMMENTS:
CML: Dan Garcia, PE, REA, CPP; [email protected]; 310.968.7263 Cl. At Sheet L of L-3 "Title Sheet", please respond to the following items:
A. Add the title namein the sheettitle block as "Title Sheet" per Sheetlndex.
B. Delineate Owner's name and Architect company's name address in this sheet.
C. Delineate project propertyinformation (i.e. legal description).
D. For Sheet Index, replace "L-3 Notes & Details" to "L-3 Landscape Detail & Specification Plan" per Sheet L-3.
C2. AtSheetL-lofL-3"PlantingPlan",pleaserespondtothefollowingitems:
A. Label Dalton Avenue atthe east ofthe project property.
B. Identify the property owners on the north, south and west of the project property (APN's are sufficient).
C. For Plant Listtable atthe bottom left ofthis plan, the handwritingtexts aredifficultto read.
Please provide a readabletextforthistable.
D. Add "Planting Plan" to the sheet title block.
C3. AtSheetL-2ofL-3"IrrigationPlan",pleaserespondtothefollowingitems:
A. Label Dalton Avenue atthe east ofthe project property. 6z%tv
(;ryistt% Oir4
%3
504
Landscape Efficiency Plan City of Gardena - FIRSTReview l58l7S.DaltonAvenue LCGjobNo.8
§ permitppp:§
B, Identifythepropertyownersonthenorth,southandwestoftheprojectproperty(APN's are sufficient).
C. ProvideaBearingforthepropertylinesshown.
E. For "Reference Evapotranspiration" table and Drip Emiiets" table, fix texts that aren't displaying properly and make them readable.
F. Add "Irrigation Plan" to the sheet title block.
C4. At Sheet L-3 of L-3 "Irrigation Plan", please respond to the following items:
A. Fixtextsthataren'tdisplayproperlyand makethem readable.
Please contact the listed reviewers between 9:00 A.M. and 4:00 P.M., M-F, with any questions. [END]
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TABLE OF CONTENTS
1. COVER LETTER
2. WORK PLAN
a. Methodology
b. Project Schedule
c. Qualifications and Prior Experience
d. Personnel
,e. Conflict of Interest
f. References
3. FEES
4. RESOURCES TO BE PROVIDED BY THE CrlY
City of South Gate 6n-Call Consulting
LandscapePlan Review for Mt/VELOCompliance
!1,;L
513
'l"'
-i2,
514
2. WorkPlan
a'aaopting:a16ca.'QELO,or contimli,nBimplemeniing.'th'estandar):s6f,the StateMWElO.Thffi.,C:% is-51s6seekingconsuftants.toreviewplarisfor-MWELOcomplianpe,a.which includes.biit.ii ff5i jimited to reviewing,landscapear7d'irrigationplans,providingr,ecomm'endationson improv§i'j@ waj@raefflciencymeasures,conductingco;pliancein4pections, and finalizingpermits,,. .6utlir;ed",ffieiowiya specificplan describingthe approachio imptementmgtherequired servi<,es.. oBasedon my experiencein managingsimilarCityservicecontracts,I proposeaa . c6mbinajionofs3rategiesan!aactionsinordert.oaa;ccpmpli5hthe,scope'ofwprkasaefinedj2 ihe RFQ. " a " " '
.The City OfSOuth Gate haS a Water Conservation Ordinance adopted in 2009 that promot,e Wate.r,conservation:measures but,may nptfully.meetthe requirements ofthe MWEiO. Th, itt gity mustrely 5rid.implementthe State'sMWELO.:TtieCityis seekingguidancefrom laridscape,consultants'6ri adopting a local WE;LO-or continuing,implementingthe aandaydsin /%s,pa:ojmy.approach, twill reviewthe:exiitJnglanascape'0rdi'nance,consultwith Citystaff>' arid make written recommendations as.to improyemenfs to the Ordinance or on, adopting.a' n@yl@cal WELO.,Th'e.recommen'dations made will be based on my knomledgeand familiarity.'6f othet'City ordinancesandthe State%WELO.:Pariof this prot$sai@vglvep cg.r>sulting withaCity 'ffitaffto,qbtaiTh..fee6b,@c%a4,d,in,p0t.' TaigTwoiReviewlandsc4peplans4qrf§%ffiLQ €orrip-liageeandionduct,fin:l'0andscap@ Thg'f61)owingapproa5timouldberpiQorrffed'asparlbfttiis scopeofW4(3. 85isgqjsnmy.,applied- experienceiri maringin'g'5i,$ii0rCiiy lj3d<g.ape.setvicecontrads, 1-prQp6s"ittie.f6tk5wini <tr',4tigiisand act.tonsinordfr t'a.a=6rri0liiFi ihe scopeof word.
City 6f Souih Gatq On-CallCoatisu(tirig
LandscapePlan Reviewf6r MWELOCompliance
"ll'l-l
515
* Provide on-call services to review landscape plans submitted to the City of South Gate forcompliancewiththeMWELO. Thisinvo0vesreviewingthelandscapedocumentation package submitted by the applicant f6r MWELO requirements as outlined in th,e Stafe MWELO.
* Review required Water Efficient Landscape Worksheet Calculations for the project:
Maximum Applied Water Allowance and Estimated Total Water Use. Water budget calculationsashall adhere to plant factors found within the Water Use Classificati6n of Landscape Species (WUCOLS IV) as provided by the California Department of Water Resources (DWR).
* Review the planting and irrigation plans for appropriare plant selection, plant water use zones, irrigation methods, and irrigation efficiency. Plansto be reyiewe)d jor required irrigationequipmentanddesigncriteria.Plantingandirrigationdetailsandnotesor specifications forthe project shall be reyiewed.
* Review plans for landscape industry standards for irrigation and planting, water efficient irrigation equlpment and design, and appropriateness and adaptability of selected plants to the local climate. Design elements used should enhance the character found thioughout the Ci.ty. , a
* Verify all required plan documentation submittals are complete: Statement of Compliance, required City notes, and Certificate of Completion. * ProvidetheCitywithareportlettersummarizingplanreViewflndings,TheletterwHt either recommend plan approval or list required revisions to th'e plan for compliance, Review subsequent plan submittals as required.
* Providecommunicationtotheapplicantordesignertoanswerquestionsandclari$ compliance requirements to facilitate the review process, * ProvidecommunicationtoCityplann'ingstafftoprovidestatus6nplansubmittalsatid answeranyquestionsregardingplanrequirements.
* Once the projgct is installed and ready for final inspection, request a Certificate of (6mpletion from the applicam. Inspect the installed lar)dscape to verify landscape installation is per approved plan. Provide the City with a final inspe:ion report to finalize permits.
b. ProjectSchedule: Proposeatimelineforcomplet!onfortheworkincludingstartdate, milestones, and target date of completion.
Task One Project Schedule: Evaluate the current Landscape Ordmance and provide (uidance Part1: Reviewthe existingLandscape Ordinance an,dmeetwith City staffto obtain input 4rid feedback with implementing the Ordinance. Task can be completed in approximately 30-45 days from execution of Professional ServicesAgreeroent.
City of South Gatg On-CallConsulting
LandscapePlan Review %orMWELOCompliance
516
City of Soutti Gate On-Call Consulting
-
Landscape Plan Review for MWELO Compliance
3 517
checkingwater efficient <,alculffitioris,arid imerfici'rig with city staff ar;Qapplp:ints t6 clar ordinance requirements..rhiswork hasalso inv'glvedreviewing and maktrigrej-oBffiendai(6ij's '6n'the cite lnndscapeordi"nan9e;Finallanascipe-inspgctions for Jnstallatiorrcomplia.nceQe conducted, a i
LanascapeP'lanChqck.5ervjces,:CRyofRolj,ingHuls:,.july.20l9toapreient ,
'EDA-prqvi6es-,on=cffill I,indscapeplpn check'serViceg.'for.MWELO.Complianeel jhi'siOQ.51vei . re*iewJOgsu5,m,ittea!rrigatiorrandplaritingplangfordesigncompletenessandcitystandaraQ,=. '.
c5eckirig.wateiaefficient cal6ulations,-aridinterfacing'with city staff and applicantsto clirij7 'or;din4pcerequjremerits; Ein@ilandsc,ipeinspe@ions,'jorin;stallp;ipt3compianceThyecondp6je0:,. t@yJe:wirigsubmitted irrigati5rrand planting plansfor. designcompletenessandcity standards, ehec%ingw,;ter:efflcientcalqulations,andinterfacing.with citystaffandapplicantstb clarif ,ordinance requirements.,Final landscapeirispections.for installation cqmpliance are,con,ducte, Landscape Technical Advisoi, Metropolitan Water pistrictof !.outhern qlifornia and Member Agencies, Los Angelis, Californla
position provided.technical @xpepise and pn'goingsupportin the.,Iandscapear:easof,.pl.ant 17orticultuveJ.irrigaiion.systems and design,,andwate<-managezent.
AB 325 State ofCalifornia WaterConseniation in LandscapingAct Circuit RiderProgram for Metropolitan Water District and Member Agencies a , a , z i 'fS4s,Mandarino'was'projectmanagerfortheCircqit8.iderPr:ogram:fopseyenyears,providirig' -%3terconsen2ajion,,s0ryic@san,dl@nascape,educationalassistancejo'67"cifiesand.countigs.:
Asaafollow-up:'t'othe laandmarkAB325 ffigislation,'5 water districts' adopted a'program'io provide eaucational'assistanceio.planners,in each ojthe member cities.and cour'itie,.'wittijri t;5eir,§eryicqdistrict in imp,lementingtheitlapdscapg, watqr conseryation qr<fir;ance>,'Thi i ,Reyiiyvand =mment 6r; gity a,n<j,countylandscap@ordinances. sist'iri plan chegKingactivities io determine the,:q4ali,ticajion:'.oj'0ropo5eapiojeetS.
R6reienciGiii0etoEstimated:W,ite,r.r4e,e,js:qfL4,n4pcap6Pliriti(Infant an,deoastai'l:ist:
i Checklist of AB 325 plari"requiremen4i, educatibrial tiajd-6gF; Cityof SouthGateOp-CallCon:ultini
LandscapePlanReviewfor MWELOeom'pli:ance
(-A-ri
518
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cities
in the
,
, and water Many of these
CityofSouthGateOn-CallConsultlng
Landscape 5 Plan Review for MWELO Compliance
519
native and regionally appropriate plants, Clients include cities, water districts, developers, property managgrs, and associations.
Licenses/Certification
Caifornia Licensed.Landscape Architect, RLA #4769
154 Certified Arborist, #WE-4245A
California Licensed Landscape Contractor C-27, #616037
Education
ProfessionalCertfficate, LandscapeArchitecture
Uniyersity of California, Irvi,ne
85, Environmental Horticullure, minor BiologyCaliforma State U,niversity, Chico Professlonal Affiliations
American Society of Landscape Architects
International Society of Arboriculture
Project Experience
Municipal ConsultingSeniices
Landscape Plan Check Services for Model Water Efficient Landscape Ordinance Compliance:
City of Rollmg Hills Estates, City of Rolling Hills, City of Palos Verdes Estates, City of Carson, and City ofSan Dimas.
Carrie 4affdarinohasprovided landscapeplan check servicesforvarious municipalitiesin Southern Calif6rnia, 4nd is curreiity providJngservices to the cit.iesof RollingHills Estajes, RollingHills, and PalosVerdes Estates. The sezices include reviewing planting and,irrigation plans, specificattbns,and details for design completeness, and city standards. This w5rk has also ir;cluded preparation of landscapeordinance materials and recommended planting guidelines for specific 4reas.
LandscapeTechmcal Advisor, Metropolitan Water Distr,id of Southern Californ}a, Los Angeles Ms. Mandarino was the project'manager proyiding services to Metropolitan and its 27 member agencies. Services included providing technical expertise and on-going support in the landscape areas of plant selection and design, irrigation systems and design, and water management.
AB 325 State Water Efficient Landscape Ordinance Consultant to Metropolitan Water DistrJd of Southern Californla, member water agencies, and cities a Ms. Mandarinowasthe project managerfor Metropolitan's Circuit Rider program forseven years. This program provided landscape educational services arid products to 67 city and county planning departments to assist with implementation aofAB 325 State Landscape Ordinance. She was responsible f6r providing plan check services, w'riting and producing educational publications, and conducting meetings with planners on landscape and water conservation iSSueS.
City of'South Gate On-Call Consulting
Landscape Plan Review for MWELO Compliance
\-('1 '-'
520
SustainabHity in Landscaplng Ordinance for the aty of Iniine Ms. Mandarino assisted in the development ofthe City of,lrvine's landscape ordinance. This ordinanceresultedingoalsandpoliciesbeingadoptedthatcombineenergyandwater '
conservation with landscapewaste management,wildlif@enhancement, and improved soil managerrient practices. This ordinance continuesto be useful as a mo5iel for improving sustainability of landscapes in urban areas.
Assessment of AB 325 State Landscape Ordinance, California Urban Water Agencies, Sacramento
Ms. Mandarino served as project manager forthe contract to evaluate the effectiveness and impact ofAB 325, the State's Water Efficient l,andscape Ordinance. a California Water ConservaUon Council, H2ouse.org website landscape content development, Sacramer3to
Ms. Mandarino was part of the team that developed landscape content for the website. The conterittook the'form ofwater efficient imgation and planting design process and C:aliforn!a native and water conserving plants.
Design Projects
Ms. Mandarino has degigned many water conserving landscape projects:
* LoneBeachCity Collegesciencebuilding native plant design * Water Conserving Demonstration Gardens: City of Cerritos, City of Upland, 5outhern California Wate;Tanksites,Three Valleys Municipal Water DistrictHeadquarters, ParkWater District * San Dimas Senior Center natiye and drought tolerant Iandscaping * Pitzer College landscape design, Claremont
* Landscape architectural and arborist services, Princeton Townhomes, Irvine * Landscape project design, Alicia Park Apartrrients, Aliso Viejo . - * Landscape design for slopes, streetscape, fuel modification zones, arborist, Portola Hills, Lake Forest * Landscapeentry and project design, California Cove,LagunaBeach Laridscapeand Tree Assessments/Management Plans
Ms. Mandarino has prepared landscape and tree,assessments and management plans:
* Capitol Park Assessment and Education Program, California Integrated Waste Managemer)t ., Board, Sacramento . -
@ Arboricultural Assessment, Impacts of root conflids and tree selection, Landmark ;icus trees, City of Newport Beach * LaderaRanch0aktreeguidelinesand/monitoring,MeritProperties @ Talega Oak tree assessment, Merit Properties
* Tree assessment report, City of Palm Desert
* Palm tree assessment, City of San Juan Capistrano
* Landscape assessment and maintenance guide;lines, California Cove, Laguna Beach City of South Gate On-CallConsulting
LandscapePlan Review for MWELOCompliance
LK' ("S
521
@ Landscape assessment and recommendations, EPT Landscape Architecture, Northwoods, IrVine
* Treeassessment,integratedpestmanagement,aridforestmanagementplan,LakeForest Master Association, Lake Forest
* Treemanagementplan,WhisperingGlen,SheaHomes,lrvine
e; Conflict of Interest:,Provide a brief summary on potential conflict of interest issues, which are to be addressed by consultant.
There are no potential conflict of interest issuesthattheconsultant is aware of. f. ReferenCeS: Listatleastthreemunicipalclientsforwhomcomparableserviceshavebeen peformed within the last five years.
jeannie Naughton
Director of Comrtiunity Development/Public Works
aty of Rolling Hills Estate,s
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
a310-377-1577, ext. 115
[email protected]
Katrina Kawagoe
Senior Planner
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
310-377-1577, ext. 124
[email protected]
Carol C6rea
Adn'iinistiativeAnalyst Com.munity Development/PublicWorks City of Rolling Hills Estates
4045 Palos-Verdes Drive North
RollinB HillsEstates,CA90274
-310-377-1577, ext. 105
[email protected]
Sheryl Brady
Community Development Director
City of'Palos Verdes Estates
340 Palos Verdes Drive West '
City ofSouth Gate On-Call Consu.lting
Landscape Plan Review for MWELO Compliance
522
Palos Verdes Estates, CA 90271
310-378-0383, ext. 807
sbrady@pvestatesa,org
Donna Shellabarger
Permit Technician
City of PalosVerdes Estates
a4olaloasVerdes DriveWest
Paos Verdes Estates, CA 90271
310-378-0383, ext. 815
[email protected]
Carl Moritz
Urban Forester
,eity of Palos Verdes Estates
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90271
310-378-0383, ext. 813
[email protected]
Reina Schaetzl
Contract Planner
City of Rolling Hffls
2 Portuguese Bend Road
Rolling Hills, CA 90274
310-377-1521 '
[email protected]
9 523
City of Cerritos
, (g Wate- r Conservation Garderi
TbtsbeauHfidwaksat$ggqt.M,at(,mPaPh'&p;tjeaturqg40vay*aes)oJ'drougbt-kil4rrwthm, youn4mvergatidsbi*s.
Water and Southern California
ThegrowdiofSouthernCaliforniamdtFre'(,ityoftoshasdepen%onwater,Waterisntalato ourzidents,bininessesand industries,'Itliasalsoallowedust6'livefnoneofthemostdiirte andabundantlandscqes i4.thQworld,'fi,lledwith'back.yamapd .civicg4Neiis,'lushparks, tree-line'ds:yan4.thnvii'rga4ricqltL7ia.
Butwateris.ltmited, andpHrcjalreirgeforthefutureiston,4nt.$n ourSouthern7ifoit$lifest}$.<i.<vliile,'unde0tandingthevMua.of thtsnaturalimum,,Today'sgar:ns,mustmeetpe*stanaffirds by using,lessw$r:mdenerg9andproducingless'wa €tei
plants,tlieC4Dfme"StnBHslteda2',500-sqpare-foot*ater-Baviitg demonstrat!ongarffen,'atCerritos,ParkEasi,design
E'er7m
Asioaites(hllaborativeof-Clazmont., Loca;d'iffthesouthea4t sHt!j4'o§'tMpg%along'ImnnarkStreet:'$e Oardenfeatuisffea;ly 40varietiM6fdtought-tolei@nttrees,-gmundcoversandshmbs, T%'iisbmd'iure.desgribesthe'.thmqqtionjofthe.garden,,eaqh featuying.beautifulplantsthatgrowweumt5 !4wa:rJth!ntl'fe dryclirnate'of:Ce.mtos. Wefnvite,youtoexplojeffiedemonstratiOn gardenand'try5rffe.oftheideas at'ixo@e,
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City of Claremont
*:'osre:somGup'l?fc'ec!"ABll'32;,';a'::If:v7.;;l:clanpce'0'ri;':na'n A Water Budget for Laridscapes has been adopted.
designedtooconserye'watef.
The'Citj of 51aremontha4'aa6pted a l:andscapingordinancethatrequiresnewlandscapest6.b@ Awaterbudgefapproachhas'beenappmvedasthe.methodto 4sist designersandplannersjo achievethis goal. Qurently theCity of Clazmont hasadopted u apnualwater"budget,alsoknown as:MaximurnApplied WaterAllowanceor MAWA,.'of25 gallonsper@4ffarejqotof:lnn4caping. This.isthetotalamountofwaterthatcanbeapplied=6n an,annual basisto every square foot.of,landscape space m the pmject. Project applicants-can pick up a copy of the mmplete City landscape water conservationordinance from the Plmitfflng, 'you
'Department.
through the
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process.
abbreviatedversionof:i4 ordinanceisprovidedbelowto.helpquicklyguide * How to meet the water budget goal.
. TOreebasicstepsareinvolved. Theseare:
ffi Organizethelandscapeinto.hydrozonescontatningplantsofsimilarwaterneeds.
N Calculatethevolumeofwater.(hatisneededonanannualbasisfor.each.hydrozone,, ffl Total the volume of water of all hydrozones to get the Estimated Applied Qater Qse (EAWU)andchecktoaseeif it matcbestheadoptedwaterbudget(MAWA).6f25gallows per square foot., Sho,w these calculations on page 4 of this form for.submittal withthe :working drawings. " '
* What needs to be submitted to the City?
jn addition to-other landsqping requirements,the applicant must provide at-least.two sets of working drawingsthat inc%ude:a g A landscapeplantingplanthatillu$teS thelandscapeaf'ea8 ffl All hydrozonesandtheamountof squarefeetfor eachzonemustbecalcul@ted. 'j'hreehydrozonegioups'.are-typicallyused:!,OW,Moderate,andHigh. 'ffi An;irrigationschedule,indicptingthefoqrseasonmateringqyclesthroughoutthe9ear, Quick Tips on meeting City requirements...
It isre,76tiyplygi:pl@fomeet-the(I'ity imndscapewater'budgetnequirements.A checklist oftips'areptovi4e:db@k>:'ioohel'p youattain,speedycomplianceqd appm'V'4'. 1, Oesi@ni;anqs60peswith.Lo*hydrozoneareasthatare)greaterthan5requal'iiisizetoffieamgunt [email protected],Highhydr6zon@areasdo n,ot=exceedthe €otalarrio,on; 6f Low hydrozone areas.'Inother words,far each.s,quarefoot of ffighhydlqjoriffi'usm;,theremustbea:squarefootofLowhyd;:Qne:-up4, 'I;he,remaining.squme feet'may-ralli6t6theg,oderatehydrozonearea, ' 2t 4)e:velopirrigqti64sclie4ulest5aimeetthefouj'seasonWatefneed4ascalculatea'intLeCitywater budget limit (MA'WA).
529
Sample -Landscape,-P,fan
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Invoices would b@submitted at tm completion ofthe plan review phase, and again a%ra ,completion of the final inspection and report. Invoices are due and payable within 30 days, City of South Gate On-Call Consulting
Landscape Plan Revlew for MWELO Compliance
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4. Resources to be provided by the City
When a landscape plan is submitted tqthe:City'for review,,ap electronic,fiQe'.ofthe iandscap plan.with all'relevant information s0ould be-s5ntto ihe consiiltant.
Cityoj SoutjiGa,teC)n7Call'Consultirig
'Larlds6pePlanRevieWfor MWEIOC'ompJi@nce
536
Item No. 5
Office ol tttta
Soutli G=ile City CleilJAN 8 2026 City of South Gate
CITY COUNCIL
FILED
x-gC0ThAG-ENIDA IBJ[LL
DepartmentDirector;
For the Regular Meeting of': January 13, 2026
Originating Department: Public Works
b- Ciffl Manager:
Rob Houstort
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 2024-65-CC WITH TETRA TECH TO PROVIDE ADDITIONAL PROFESSIONAL ENGINEERING SERVICES FOR THE PERAND POLYFLUOROALKYL SUBSTANCES (PFAS) TREATMENT. PLANT SYSTEM FOR THE SOUTH GATE PARK WATERWELLS, CITYPROJECT N0. 666-WIR
PURPOSE: Tetra Tech was awarded Contract No. 2024-65-CC to prepare the design and constniction documents for the South Gate Park PFAS Treatment Plant Project (PFAS Treatment Project). Since the contract was awarded, additional improvements have been identified to enhance the design and performance of the treatment system, as well as to accommodate construction of the facility. These improvements require the removal of existing structures within the project footprint and the design of replacement facilities. Amendment No. 2 to Contract No. 2024-65-CC provides the additional design services necessary to complete this work.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 2024-63-CC with Tetra Tech to provide additional design servicesto enhancethe design and6erfornnanceof the PFAS TreatmentPlant System for the South Gate Park Water Wells, City Project No. 666-WTR, in an amount not to exceed $142,500;
b. Appropriating $150,000 in Water Funds to fully fund the design phase on the PFAS Treatment Project;
c. Authorizing the City Manager to approve and execute amendments up to a cumulative amount of $100,000from the Water Fund; and
d. Authorizing the Mayor to execute Amendment No. 2 to Contract No. 2024-65-CC in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. Amendment No. 2 is in the amount of $142,500 funded with Barragan FY23 Grant Funds. A $150,000Water Fund appropriation is required to fully fund the design phase, for a graqd total appropriation of $1,050,000.
Serv'iccs ' [email protected] Gyqnt Ster Fuffas Tgtal
Design Services Agreement $67 4,222 $67 4,222
Amendment No. 1 $45,995 45,995
Amendment No. 2 $142,500 $142,500
Contingency $137,283 $137,283
City Staff Time $37,283 $12,717 $50,000
Total Budget $900,000 $150,000 $1,050,000
537
ANALYSIS: Since the original design contract was awarded, additional site, operational, and constructability needs have been identified that are necessary to complete a compliant and buildable PFAS Treatment Plant at South Gate Park. As the design progressed, it became clear that the footprint of the treatment system and associated piping will require removal of an existing hut and the old storage building located within the project area. Additional design work is needed to prepare demolition plans and to design a replacement storage facility to maintain ongoing operational needs.
Further refinements are also required to improve system performance and operational flexibility. These include design of a bypass line to allow continued operation during maintenance, incorporation of automatic flush valves to improve well operations, and expansion of the design to connect Well 13 to the PFAS treatment system. These elements are necessary to ensure the system operates reliably and efficiently once constnicted.
Amendment No. 2 provides $142,500 to incorporate the additional design services needed to address these sites, operational, and constructability requirements, complete the project design, and ensure the PFAS Treatment Plant can be constructed and operated in compliance with regulatory standards while maintaining the project schedule.
BACKGROUND: The City relies on groundwater from the Central Basin aquifers to supply drinking water to the community. Eight City-owned water wells pump groundwater into the City's water distribution system. In recent years, per- and polyfluoroalkyl substances (PFAS) have been detected in the groundwater at these well sites. As a precautionary measure to protect public health, the Public Works Department temporarily shut down water production at the affected wells.
In April 2024, the U.S. Environmental Protection Agency (EPA) adopted final Maximum Contaminant Levels (MCLs) for PFAS, which became effective on June 25, 2024. The new standards set very low allowable limits for PFOA and PFOS at 4.O nanograms per liter. While compliance monitoring begins in 2027 and enforcement will not occur until 2029, these regulations establish the design requirements for 'future treatment facilities. Based on detected PFAS levels, the City must design and construct a PFAS treatment system to meet State and federal drinking water standards and restore 'full use of the affected wells.
On August 13, 2024, the City Council awarded a design services contract to Tetra Tech in the amount of $775,000 to prepare plans and specifications for the South Gate Park PFAS Treatment Plant Project.
Amendment No. 1, in the amount of $45,995, was subsequently approved to complete additional site surveying, relocate the treatment plant, and design a bypass line.
The Public Works Department is now recommending approval of Amendment No. 2 to complete the remaining design work necessary for the PFAS treatment system serving the South Gate Park water wells.
Final design of the project is anticipated to be completed in June 2026.
ATTACHMENTS: A. Proposed Amendment No. 2
B. Amendment No. 1
C. Contract 2024-65-CC
DD:lc
538
Attachment A
AgendaBill 01/13/26
Amendment No. 2
Contract No. 2024-65-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2024-65-CC BETWEEN THE
CITY OF SOUTH GATE AND TETRA TECH FOR PROFESSIONAL
SERVICES FOR PER- AND POLYFLUOROALKYL SUBSTANCES
(PF AS) TREATMENT SYSTEM FOR SOUTH GATE PARK WELLS, CITY PROJECT NO. 666-WTR
This Amendment No. 2 to Contract No. 2024-65-CC ("Amendment No. 2") for Engineering Design Services for PFAS Treatment System for South Gate Park Wells, City Project No. 666-WTR, is made and entered into on January 13, 2026, by and between the City of South Gate, a municipal corporation ("City"), and Tetra Tech, a California corporation ("Consultant").
City and Consultant are sometimes hereinafter individually referred to as a"Party" and collectively as "Parties."
RECITALS
WHEREAS, on August 13, 2024, the City Council approved the Agreement for Design Services for PFAS Treatment System for South Gate Park Wells City Project No. 666-WTR ("Project"), in an amount not to exceed Six Hundred Seventy-Four Thousand Two Hundred Twenty Dollars ($674,222); and
WHEREAS, on May 21, 2025, the City Manager approved Amendment No. l to the Agreement in the amount of Forty-Five Thousand Nine Hundred Ninety-Five Dollars ($45,995) to perform additional design services and
WHEREAS, on the City and Consultant desire to execute Amendment No. 2 in an amount not to exceed One Hundred Forty-Two Thousand Five Hundred Dollars ($142,500), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement including Amendment No. l, to Eight Hundred Sixty-Two Thousand Seven Hundred Seventeen Dollars ($862,717).
NOW, THEREFORE, the parties hereby agree as follows:
1. SCOPE OF WORK.
City hereby engages Consultant and Consultant, accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION.
The amount of compensation paid by City to Consultant for the work identified in Exhibit "A" shall not exceed One Hundred Forty-Two Thousand Five Hundred Dollars ($142,500), bringing the total aggregate amount of the Agreement, Amendment No. 1 and 2 to Eight Hundred Sixty-Two Thousand Seven Hundred Seventeen Dollars ($862,717).
Page I of 3
AS13772.0860872 4911-8274-7782vl
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Amendment No. 2
Contract No. 2024-65-CC
3. TERM OF AGREEMENT.
The term of the Agreement is effective as of August 13, 2024, and will remain in effect for a period of three (3) years from said date, or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided in the Agreement.
4. CLEAN AIR AND WATER POLLUTION CONTROL ACTS.
Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42.U.S.C. 7401-7671q) and the Federal Water Pollution ControlActasarnended(33U.S.C.1251-1387). ViolationsmustbereportedtotheFederal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
5. DEBARMENT AND SUSPENSION.
Consultant aclaiowledges that it is not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3CFRpartl989Comp.,p.235),"DebarmentandSuspension." SAMExclusionscontains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
6. ANTI-LOBBYING.
Consultant acknowledges, on behalf of itself and all subcontractors of any tier relative to the Agreement, that it and they have filed all required certification, and that Consultant and such subcontractors will not and have not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Consultant acknowledges that Consultant and each such subcontractor must also disclose any lobbying with non-Federal fiinds that takes place inconnectionwithobtaininganyFederalaward. Consultantshallrequireitssubcontractors to make such disclosures and shall require those subcontractors to require the same as lower-tier subcontractors.
7. EFFECT OF AMENDMENTS.
Except as expressly amended herein, all other terms and conditions of Agreement shall remain in fiill force and effect. Without limiting the generality of the foregoing, Agreement shall remain unchanged during the term of Agreement as extended by Section 1 above.
Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.
[Signatures on Page 3}
AS13772.0860872 4911-8274-7782vl 540
Amendment No. 2
Contract No. 2024-65-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Joshua Barron, Mayor
Dated:
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAI,)
APPROVED AS TO :
BY:
Raul F. Salinas, City Attorney
TETRA TECH:
By:
Steve Tedesco,, P.E.,
Senior Vice President
Date:
AS13772.0860872 4911-8274-7782vl
.5
541
Attachment B
Agenda Bill 01/13/26
Amendment No. 1
Contract No. 2024-65-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2024-65-CC BETWEEN THE
CITY OF SOUTH GATE AND TETRA TECH FOR PROFESSIONAL
SERVICES FOR PER- AND POLYFLUOROALKYL SUBTANCES (PF AS)
TREATMENT SYSTEM FOR SOUTH GATE PARK WELLS, CITY
PROJECT NO. 666-WTR
This Amendment No. 1 to Contract No. 2024-65-CC ("Amendment No. 5") for Engineering Design Services for PFAS Treatment System for So'iith Gate ParkWells, City Project No. 666-WTR, is made and entered into on May 14, 2025, by and between the City of South Gate, a mrinicipal corporation ("City"), and Tetra Tech, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a"Party" and collectively as "Parties."
RECITALS
WHEREAS, on August 13, 2024, the City Council approved the Agreement for Design Services for PFAS Treatment System for South Gate Park Wells City Project No. 666-WTR ("Project"), in an amount not to exceed Six Hundred Seventy-Four Thousand Two Hundred Twenty Dollars ($674,222); and
WHEREAS, the City and Consultant desire to execute Amendment No. I in an amount not to exceed Forty-Five Thousand Nine Hundred Ninety-Five Dollars ($45,995), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement including Amendment No. 1, to Seven Hundred Twenty Thousand Two Hundred Seventeen Dollars ($720,217).
NOW, THEREFORE, the parties hereby agree as follows:
1. SCOPE OF WORK.
City hereby engages Consultant and Consultant, accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION.
The amount of compensation paid by City to Contractor for the work identified in Exhibit "A" shall not exceed Forty-Five Thousand Nine Hundred Ninety-Five Donars ($45,995), bringing the total aggregate amount of the Agreement and Amendment No. l to Seven Hundred Twenty Thousand Two Hundred Seventeen Dollars ($720,217).
3. TERM OF AGREEMENT.
The term of the Agreement is effective as of August 13, 2024, and will remain in effect for a period of three (3) years from said date, or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided in the Agreement.
4. EFFECT OF AMENDMENTS.
542
Amendment No. 1
Contract No. 2024-65-CC
Except as expressly amended herein, ail otner terms and conditions of Agreement shall remain in full force and effect. Without limiting the gencrality of the foregoing, Agreement shall remain unchanged during the term of Agreement as extended by Section l above.
Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. l to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Rob Houston, City Manager
Dated:
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORW
B7:
Raul F. Salinas, City Attorney
TETRA
Steve Tedesco,, P.E.,
Senior Vice President
Date: 5/15/2025
'7
543
Attachment C
Agenda Bill 01/13/26
Contract No. 2024-65-CC
AGRF,EMENT FOR PROFESSIONAL SERVICES FOR DESIGN
SERVICES FOR PER- AND POLYFLUOROALKYL SUBTANCES (PFAS)
TREATMENT SYSTEI!VIFOR SOUTH GATE PARK WELLS BETWEEN
TBE CITY OF SOUTH GATE AND TF,TRA TECH
This Agreement for Professional Services for Design Services for Per- and Polyfluoroalkyl Substances(PFAS) Treatment Systemfor South GatePark Wells, City Project No, 666-WTR ("Agreement") is madearxdenteredinto on August 13, 2024,by andbetweenthe City of South Gate, a municipal cotporation ("City"), and Tetra Tech, a California corporation ("ConsuItant"), City and Consultant are sometimeshereinafter individually referred to as a "Party" andcollectively as"Parties,"
RECITALS
WHEREAS, City desiresto retain aqualified provider for certain servicesrelating to for Design Services for Per- and Polyfluoroalkyl Substances(PFAS) Treatment System for South Gate Park Wells
WF[EREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpowerandexpertiseto perform properly andtimely the ProfessionalServices under this Agreement; and
WHEREAS, basedon suchrepresentation,City desiresto contract with Consultant to perform the servicesasdescribedin the Scopeof Servicesattachedhereto asBxhibit "A" of this Agreement.
NOW, THEREFORE, thePaitiesherebyagreeas follows:
1. SCOPE OF SKRVICES. City hereby engagesConsultant, and Consultant accepts such engagennent,to perform theservicessetforth in the Scopeof Services as described in Exhibit "A" attachedhcreto and made part.of this Agreement, The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPF,NSATION FOR SaERVICJS. The total atnount of compensation for this Agreement shall not exceed the sum of Six Hundred Seventy Four Thousand Two Hundred Twenty Dollars ($674,222) asdescribedin Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services renderedand costs incurredpursuantto this Agreement. No additional compensationshall bepaid for any other expensesincurred, unlessfirst approvedin writing by the Assistant City Manager/Director of Public Works or his/her designce.
2.I Consultantshall berequiredto attendmeetingsat City '[-Iall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultantmay requestanexemption on a case-by-casebasis, which shall be subjectto City approval.
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2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A," City shall pay Consultant wittm thirty (30) days of receipt of the invoice,
2.3 No payment made hereurider by City to Consultant, other than the final payment, sliall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Ag're:'erxierit is effective as cf August 13, 2024 avrl t7,rill remain in effect for a period of three (3) years from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as pro'vided herein,
4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City, Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization,
5. CONFLICT OF INTEREST. Consultant tepresents that it presently has no interest and shall not acquire any intere,st, diract or indirect, m any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.
Consultant further represents that in peiformance of this Agreement, no person having any such interest shall be employed by it, Within ten (10) days, Consultant agtces that it will imi"nediately notify City cf any othcr copjlict of interest that may exist or develop during the term of this Agreement,
5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business, During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept ariy financial interest in Consultarit's business or mtis Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate tbis Agreement at any tinne without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof, In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amotmt of its costs as of the termination date. hi no event shall the amount payable upon terminat'on exceed the total maximum compensation provided for in this Agreement.
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6,2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, temiinate the whole or any part of this Agreetnent in any of the following circumstances:
a. If Consultant faiIs to perfoim the services required by this,Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6,2,1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 If this Agreement is terminated as provided above in Subsection 6,2,1, City may require Consultant to provide all finished or urtfinished docutnents, data, studies, drawitigs, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant, Upon such termination, Consultant shall be paid an amount equal to the value of the work perfoimed. In ascertaining the value of the work performed up to the data of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reinibursement expenses.
6.2,4 If, after notice of termination of the Agreement utider the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above,
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.
6.4 Non-Discrimination.
6,4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or )0
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veteran/military stahis, in the performance of its seivices and duties pursuant to this Agreement and will comply with all applicable Laws, ordinances arid codes of the federal, state, and county and the City governments. Consultant 'will take affirmative action to ensure that subcontractors and applicants are enaployed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Cons-ultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this A'gree)IlenE+ are ftaeeff'OnI [11Ch aiaSOrJauiinariOn- SuCheIIllplO}'nlenepracttaces include, but are litnited to: hiring, upgrading, demotion, transfer, recniitment, recniitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship,
6.4.2 The provisions of Subsection 6.4.2 a-hove shall be included in all solicitations or adveitisements placed by or on behalf of Consultant for personnel to perfornn any services under this Agreement, City shall have access to all documents, data, and recotds of Consultant and its subcontractors for pu@oses of aeter=ir,ir+g caipliaace lyilp (fiB 5qB31 Brqplovm,ent opportunity and nondiscrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office,
6.5 Insurahce. Corisvltaht shall submit tc City, certificates indicating comphance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
6,5,1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees,
6,5,2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 per occurrence/accident for bodily injury and property damage liability. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City,
b, Name and list as additional insured the City, its officers and employees, c. Specify its acts as primary insurance.
d, Contain a clause substantially in tbe following words: "It is hereby 5116863.1-L235.0
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understood and agreed that t's policy shall not be caixceled except upon thirty (30) days prior written notice to City of such cancellation orrnaterial Cbange."
e. Cover the operations of Consultant pursuant to the terins of this Agreement,
6,6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant,
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles,
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be constnied, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Conmiltant,
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, exccpt as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all limes remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrolltnent in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for tlie payment of any employee and/or employer contributiotis for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City,
),'2-
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6.8.3 Business License Required, According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant,
6,9 Consultant5s Personnel.
6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all persomel shall possess the quafifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as reqriired by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all persoruiel engaged in petforrning services required by this Agreement, and ccmpliat'ice ivith all reasonable performrmce standards established by City,
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6,9,4 Comultant shau indemnify and hold harinless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work perfottned arising from this %reemem.
6.10 Copyright. No teports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all raspe:cts be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This Agrcement shall be constnied without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed 5116863.1 -L235.D
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against the drafting patty shall not be applicable to this Agreement. 6,1L3. The article and section, captioris and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or consttuction.
6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the femitme and neuter, and the singular shall refer to and include theplural.
6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto,
6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to malce a written extra compensation claim within ten (10) calendar days of the receipt of that check, However, approval or payment by City shall not constitute, nor be deemed, a release of tlie respoi'isibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the iionnation provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.
6.14 Corrections. In additiori to the above indemnification obligations, Consultant sliall correct, at its expense, all errors in the work which may be disclosed duig City's review of Consultant's report or plans. Should Consultant fail to makc such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6,15 Files, AU files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the tertn of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6,16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future, No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from ai'iy omissions by a Party to take any action with tespect to such default or breach. No i!
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express written waiver of a specified default or breach shall affect any other defatdt or breach, or cover any other period of time, other than any default or breach and/or period of tiine specified. All of the remedies permitted or available to a Party ru'ider this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any sucl'i right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shau attempt to avoid ana niininffze the damages resulting froi the ccndact of the other Party.
6.18 Severability. If any provision in this Agreement is held by a cotirt of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless contirfue in full force viitliout being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties herbto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, ifting anaexecvtioh cf the Agreement, ana all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce !his Agreement, the prevailing Paxty in such action shall be entitled to reasqnable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement aad Amendments, This Agreement constihites the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relyirig upon any statement or information not contained in fhis Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices, Any notice required to be given hereunder shall be dcemed to have been given by email transmission with comation of delivery and depositing said notice in the United States maff, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Arturo Cervantes
Assistant City Manager/
Ditaector ofPublic Works.
8650 California Avenue
South Gate, CA 902&0
Email: acervantes@,sosgate.,org;
WITH COtJRTESY COPY TO:
City of South Gate
Yodit Glaze, City Clerk
8650 CalifomiaAvenue
South Gate, CA 90280
Ernail: yHlazs(2asogate,opg
TEL: (32'3)563-9'5]0
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TEL: (323) 563- 9512
TO CONSULT ANT:
Tetra Tecli
Steve Tedesco, PE
Senior Vice President
17885 Yon Karman Avenue,
Suite 500,
Iiyine, CA 92614-5227
B-mail: [email protected]
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purpoits to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or laiowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. CALIFORNIA LEVINE ACT DISCLOS?JRE STATEMENT. In accordance with California SB1439 extended tequirements under Government Code Section 84308, also known asthc"Levine Act," a disclosuremustbefilcd of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following thedatea final decision is madeto award an agreement. Therefore, the City requires that Corisultant fill out the California Levine Act Disclosure Statement form availableonthe City websiteandsubmit it to the City Clerk's Office prior to the approval of this Agreement.
8, EFFECTIVE DATE. The effective date of this Agreement is August 13, 2024 and will remain in effect through and until project completion, tmless othetwise terininated in accordance with the terms of this Agreement,
[Remainder of page left blanlc intentionally,]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed an& attested by their respective officers thereunto duly autl'iorized.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
Dated: f= 2,a >f
ATTEST:
B/:
APPROVED AS TO FORM:
Raal F. Salinas, City Attorney
TF.TRA TECH
By:
Senior Vice President
Dated: August 15, 2024
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Item No. 6
01!rce c4 the
South Galp City Cleik Ci@of South Gate
JAN - 8 2026 CITY COUNCIL
FfLED
p!5Pm AC-ENJDA BULL
DepartmentDirector:
For the Regular Meeting of: January 13, 2026
Originqting ent: Public Works
)l'tltro Cerv es Rob Houston
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. FOR CONSTRUCTION INSPECTION SERVICES FOR
THE SOUTH GATE POLICE DEPARTMENT'S (SGPD) HEATING, VENTILLATION AND AIR CONDITIONING (HVAC) REPLACEMENT, CITY PROJECT NO. 667-GEN PURPOSE: The South Gate Police Department Detention Center is currently served by an outdated air-handling system that lacks air conditioning. The HVAC Replacement Project will resolve this issue and provide reliable heating and cooling. Design is now complete and the project is moving into the construction phase. The proposed agreement authorizes Interwest Consulting Group to provide inspections services during construction.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Interwest Consulting Group, Inc., to provide inspection services for the construction of the SGPD HVAC Replacement, City Project No. 667- GEN, in an amount not to exceed $84,000; and
b. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: The Agreement is in the amount of $84,000, and it will be funded with Building Infrastructure & Maintenance (BIM) Funds budgeted in the Fiscal Year 2025/26 Capital Improvement Program. The HVAC Project is budgeted with $1.2 Million in BIM Funds.
ANALYSIS: The Public Works Department issued a Request for Proposal (RFP) to the City's On-Call Engineering firms to procure construction inspection services for the HVAC Replacement Project at the South Gate Police Department Detention Center. Of the three (3) firms invited, only Interwest Consulting Group, Inc. submitted a proposal.
Staff reviewed the proposed fee and determined that the cost is reasonable, consistent with industt7-standard pricing for specialized mechanical construction inspection, and acceptable based on the anticipated level of effort and duration of the project.
Based on Interwest's qualifications, proposed scope, and compliance with the RFP, staff has determined that the firm is well-qualified to provide the required services. Therefore, staff recornrnends awarding the construction inspection agreement to Interwest Consulting Group, Inc.
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BACKGROUND: The South Gate Police Department Detention Center is currently equipped with an aging air-handling system that provides warm air through the existing boiler unit and relies on unconditioned outside air for ventilation. The system does not provide air conditioning.
During the sutnmer months, indoor temperatures within the Detention Center can exceed 80 degrees, creating uncomfortable working conditions for staff and resulting in frequent complaints from inmates. The current system has also become increasingly difficult to maintain due to outdated components and limited availability of replacement parts.
The HVAC Project is included in the Fiscal Year 2025/26 Capital Improvement Program. The purpose of the project is to replace the existing air-handling unit with a new, energy-efficient HVAC system capable of providing both heating and cooling as needed to maintain proper air circulation, temperature, and comfort levels within the Detention Center. The scope of work includes the removal and replacement of the existing system, installation of new ductwork and controls, and associated electrical, mechanical, and plumbing improvements. Renovation of other areas within the South Gate Police Station will be addressed in a future phase as funding becomes available.
The proposed fee is $84,000. The scope of work includes, but is not limited to, providing construction inspection services with daily reporting; reviewing construction quantities; evaluating potential change orders; reviewing and verifying contractor-submitted invoices; and ensuring overall compliance with approved plans, specifications, and contract requirements.
Construction is planned to start January 2026 and be completed within 124 working days.
ATT ACHMENTS: A. Proposed Agreement (including Exhibit A) ES:lc
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Attachment A
Agenda Bill 01/13/26
Agreement for Professional Services
Interwest Consulting Group, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES TO
PROVIDE AS-NEEDED INSPECTION SERVICES FOR THE
SOUTH GATE POLICE DEPARTMENT HEATING,
VENTILATION AND AIR CONDITIONING (HVAC)
REPLACEMENT PROJECT, CITY PROJECT 667-GEN
BETWEEN THE CITY OF SOUTH GATE AND INTERWEST
CONSULTING GROUP, INC.
This Agreement for professional Service to provide As-Needed Construction Inspection Services ("Agreement"), is made and entered into on January 13, 2026, by and between the City of South Gate, a municipal corporation ("City"), and Interwest Consulting Group, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to the South Gate Police Department, Heating, Ventilation and Air Conditioning (HVAC); and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1. 1.1 SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATIONFORSERVICES. ThetotalamountofcompensationforthisAgreement shall not exceed the sum of Eighty-Four Thousand Dollars ($84,000) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Assistant City Manager/Director of Public Works.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be
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billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant withinthirty (30) days of receipt of the invoice.
2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Agreement is effective as of January 13, 2026, and will remain in effect for a period of one year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
4. CITY AGENT. The Assistant City Manager/Director of Public Works, ("Director"), or is designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his designee, has the authority to provide that approval or authorization.
5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.1 Consultants represents that no City employee or official has a material financial interest in the consultant's business. During the term of this Agreement and/ or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in tis Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished dociunents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
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6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. IfConsultantfailstoperformtheservicesrequiredbythisAgreementwithin the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize inwriting) afterreceipt ofnotice from City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar dociunentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignability. ConsultantshallnotassignortransferanyinterestinthisAgreement without the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes
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of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services iu'ider this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services iu'ider this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terms of this Agreement.
6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, representthat it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within theCity,evenifthebusinessislocatedoutsideoftheCity. Verificationofavalid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of the Consultant.
6.9 Consultant's Personnel.
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Interwest Consulting Group, Inc.
6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by tis Agreement, and compliance with all reasonable performance standards established by the City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. No reports, maps or other documents produced in whole or in part under tis Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This %reement shall be construedwithout regardto the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally inthe drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.
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Interwest Consulting Group, Inc.
6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City.
Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right todemandcompliancebysuchotherPartyinthefuture. NowaiverbyaPartyofadefault or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to aParty under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its
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own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL. 323-563-9500
TO CONSULTANT:
Paul Meschino, President
Interwest Consulting Group, Inc.
1 Jenner, Suite 160
Irvine, CA 92618
Tel. (609) 753-6812
WITH COURTESY COPY TO:
City Clerk's Office
Yodit Glaze, City Clerk
South Gate, CA 90280
Email: yglaze(isogate.org
TEL: (323) 563-9510
6.22 Warranty of Authorized Signatories. Each of the signatories hereto watants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim thatthe interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
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7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fi:[ty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement.
Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.
8. EFFECTIVE DATE. The effective date of this Agreement is January 13, 2026 and will remain in effect FOR one year from said date or until project completion, unless otherwise terminated in accordance with the terms of this Agreement. [Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
By:
Joshua Barron, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAI,)
APPROVE AS TO FORM:
,g@Ft
Rail F. Salinas, City Attorney
INTERWEST CONSULTING GROUP, INC.:
By:
Paul Meschino, President
Date:
)Z,,
565
Contract 2020-17-CC
AGREEMENT FOR AS.NEEDED PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF SOUTH GATE AND INTERWEST CONSULTING GROUP, INC.
This Agreement for Professional Engineering Services ("Agreement") is made and entered into on February 25, 2020, by and between the City of South Gate, a Municipal corporation, ("City"), and Interwest Consulting Group, Inc., a California Corporation ("Consultant"). The City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, City desires to engage Consultant to perform certain technical and professional engineering services, as provided herein, in connection with that certain project identified as: AS-NEEDED PROFESSIONAL ENGINEERINU SKRVICES; WHEREAS, Consultantwarrantsto City that it hasthe requisiteskills, knowledgef qualifications, manpower and expertise to perform properly and timely the As-Needed Professional Engineeig Services under this Agreement; and WHEREAS, based on such representation, City desires to contract with Consultant to perform As-Needed Professional Engineering Services described in the Proposal attached hereto as Exhibit "A."
NOW, THEREFORE, THE PARTIES HERF,BY AGREE AS FOLLOWS:
1. PARTIES TO THE AGREEMKNI.
The parties to the Agreement are:
A. Owner: The City of South Gate, a municipal corporation, having its principal office at 8650 Califomia Avenue, South Gate, California 90280.
B. Consultant: Interwest Consulting Group, Inc.
15140 Transistor Lane,
Huntington Beach, CA 92649
2. REPRESENT ATIVES OF THE PARTIES AND SE,RVICE OF NOTICES.
The representatives of the parties who are primarily responsible for the administration of this Agreement, and to whom formal notices, demands and communications shall be given, are as follows:
A. The principal representative of the City shall be:
Arturo Cervantes, P.E.
\3
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Contract 2020-17-CC
ASSiStant City Manager/Director of Public Works
Public Works Department
City of South Gate
8650 California Avenue
SouUh Gate, CA 90280
B. The principal representative of the Consultant shall be:
Terry Rodrigue, PE, TE.
Owner and President
Interwest Consulting Group, Inc.
15140 Transistor Lane,
Huntington Beach, CA 92649
C. Fomial notices, demands and communications to be given hereunder by either party shall be made in writing and may be affected by personal delivery or by mail.
D. If the name of the principal representat-ive -designated- to -receive -the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said change.
SCOPE OF WORK.
The City hereby engages Consultant, and the Consultant accepts such engagement, to perform the As-Needed Professional Engineering Services ("Work") identified on Exhibit "A" hereto. The locations at which such Work is to be performed ("City Facilities") are also identified on Exhibit "A" hereto. The Work shall include all the terms and conditions of Consultant's proposal dated August 29, 2019 ("Proposal"), which shall be attached as part of Exhibit "A" and which is incorporated herein by this reference; provided, however, that to the extent the Proposal conflicts with anything else in this Agreement, the terms of this Agreement shall control.
DATA PROViDED TO CONSULTANT.
City shall provide to Consultant, without charge, all data, including reports, records, maps and other information, now in the City's possession, which may facilitate the timely performance of Uhework described in Exhibit "A".
INDEPENDENT CONSULTANT.
This Agreement is by and between City and Consultant and is not intended, nor shall it be conmued, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between City and Consultant.
A. Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants to
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not to, at any time or in any manner represent that it, or any of its agents, senants or employees, are in any manner employees of City. it being directly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
INDEMNIFICATION OF CALPF,RS DETERMINATION.
In the event that Engineer or any employee, agent, or subcontractor of Engineer providing services under the Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Engineer shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Engineer or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions. which would otherwise be the responsibility of City.
CONSULTANT'S PERSONNEL.
A. All services required under this Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
B. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance stmidards established by City. c. Consultant shall be responsible for payment of all employees' and subcontractoros wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.
D. Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, and representatives, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in connection with the work performed arising from this Agreement.
COMPENSATION.
A. The total amount of this Agreement shall not exceed the sum of Two Hundred Forty Thousand Dollars ($240,000). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager. As explained in more detail in Section 8.C below, Consultant's fees and charges for the work and services performed shall in no )S
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event exceed those set fort.h in Exhibit "A" attached hereto and made a part hereof. Notwithstanding anything to the contrary in the proposal, invoices will be processed for payment and paid subject to approval by Director of Public Works and City Council within forty-five (45) days from date of receipt by Director of Public Works.
B. Consultant shall be required to attend meetings as necessary in the delivery of the projects. Travel time between the Consultant's office and the meeting location shall not be billable; however, mileage will be. Consultant may request an exemption on a case by case basis, which shall be subject to City approval.
C. Consultant acknowledges that it is one of three engineering firms engaged by the City to perform such services. The City does not know how much of the annual work will be assigned to Consultant and how much will be assigned to the other firms. Consultant acknowledges that the City has not guaranteed to assign any amount (minimum or otherwise) of that work to Consultant, and Consultant acknowledges that its annual compensation hereunder may be significantly less than the "not to exceed" sum set forth in Section 8, above.
D. To help monitor the City's budget Consultant shall notify the City, in writing, within 2 business days whenever Consultant's approved budget reaches 75% of the total project budget. For example, if the City awards Consultant a project budget of $40,000, Consultant shall notify the City, in writing, when said budget has reached $30,000.
INDEMNITY AND INSURANCE.
A. Consultant agrees to indemnify, hold harmless and defend the City, its officers and employees, from and against any and all claims, losses, obligations, or liabilities whatsoever incurred in or in miy manner arising out of or related to Consultant's negligent or willful acts, errors or omissions, or those of its employees or agents.
Consultant will deliver to City a certificate of insurance evidencing professional liability insurance coverage in an amount not less than $1,000,000.
B. (1) The Consultmit, at its expense. shall maintain in effect at all times during the perfomiance of work under this Agreement not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of California. (a) Workers' Compensation and Employer's Liability
Workers' Compensation-coverage as required by law.
Employer's Liability-limits of at least $1,000,000 per occurrence. l(o
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(b) Comprehensive General Liability
Combined Single Limit-$1,000,000.
The automobile and comprehensive general liability policies may be combined in a single policy with a combined single limit of $1,000,000, All of the Consultant's policies shall contain an endorsement providing that written notice shall be given to City at least thirty (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.
(2) Policies providing for bodily injury and property dannage coverage shall contain the following:
(a) An endorsement extending coverage to City as an
additional insured, in the same manner as the named
insured, as respects liability arising out of the performance of any work under the Agreement. Such insurance shall be primary insurance as respects the interest of City, and any other insurance maintained by City shall be considered
excess coverage and not contributing insurance with the insurance required hereunder.
(b) "Severability of Interest" clause.
(c) Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by Consultant under the Agreement, including without limitation that set forth in Section lO.A. (3) Promptly on execution of this Agreement and prior to commencement of any work Consultant shall deliver to City copies of all required policies and endorsements to the required policies. (4) The requirements as to the types and limits of insurance to be maintained by the Consultant are not intended to and shall not in miy manner limit or qualify Consultant's liabilities and obligations under this Agreement,
(5) Any policy or policies of insurance that Consultant elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Agreement shall include a provision waiving the insurer's right of subrogation against the City.
10. TERMINATIONFORCONVENIF,NCE
The City may terminate this Agreement at any time without cause by giving 570
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fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that amount for profit. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
11, TERMINATIONFORCAUSF,.
-A. The City may, By written nctice to Consultant., temiinate the whole or any part of this Agreement in any of the following circumstances:
(l) If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof', or
(2) If Consultant fails to perform the services called for by this Agreement or so fails to make progress as -to endanger
performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure within o period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
B. In the event City terminates this Agreement in whole or in part as provided above in paragraph A of this Section 10, City may procure, upon such terms and in such manner as it may deem appropriate, ser,rices similar to those terminated.
C. If this Agreement is terminated as provided above in paragraph A, City may require Consultant to provide all finished or unfinished documents, data, shidies, drawings, maps, photographs, reports, etc., prepared by Consultant. Upon such termination,. Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
D. If, after notice of termination of the Agreement under the provisions of this Section 10, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of temnination had been issued pursuant to Section 9.
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12. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY A. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor. or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, familyXparental status, or veteran/military status, in the peformance of its services and duties pursuant to this Agreement mid will comply with all applicable laws, ordinances and codes of the Federal, State, and County and City govemments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sec. national origin, handicap or age. Consultant will ta)ce affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include but are not limited to hiig, upgrading, demotion, transfer, recmitment, recruitment advertising, layoff, temiination, rates of pay or other forms of compensation, and selection fortraining, including apprenticeship B. The provisions of subsection A above ' shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any senices under this Agreement. City shall have access to all documents, data and records of Consultant and its subcontractors for purposes of detemiining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection and on file with the Public Works Department.
13. CONSULTANT'SWARRANTIESANDREPRESENTATIONSffl
Consultant warrants and represents to the City as follows:
A. Consultant has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant. to solicit or obtain this Agreement.
B. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant. any fee, commission, percentage, giff, or any other consideration contingent upon or resulting from the execution of this Agreement. Upon such breach or violation of this warranty, the City shall have the right, in its sole discretion, to terminate this Agreement without further liability, or, in the altemative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.
C. Consultant has no knowledge that any officer or employee of the City has any interest, whether contractual, non-contractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Consultant at any time, a complete written disclosure of such interest will be made to the City, even if such interest would not be deemed a 'oi
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prohibited "coriflict of interest" urider applicable laws.
D. Upon execution of this Agreement, Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of Work required by this Agreement, nor shall any such interest be acquired during the Term of this Agreement.
14. SUBCONTRACTING, DELEGATION AND ASSIGNMENT
A, Consultant shall not delegate, subcontract or assign its duties or rights hereunder, either in whale cr in part, without the prior vmtten =nsent of the Director of Public Works; provided, however, that claims for money due or to become due to Consultant rrom City under this Agreement may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services to be covered, identification of the proposed assignee, delegee or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegee or subcontractor shall- include the following:
(1) The amount involved, together with Consultant's analysis of such cost or price.
(2) A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of the City.
B. Any assigmment, delegatiori or subcontract shall be made iri the name of the Consultant and shall not bind or purport to bind the City aod shall not release the Consultmit from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees. delegee and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to Consultant under is Agreement.
15. OWNERSHIPOFDOCUMENTS.
All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by Consultant in the course of performing the work required by this Agreement shall be the property of the City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City without restriction or limitation on their use.
16. ENTIRE AGREEMENT AND AMENDMENTS.
A. This Agreement supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminatea orally.
B. No attempted waiver of any of the provisions hereof, nor any modification in the 2-o
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nature, extent or duration of the work to be perfomned by Consultant hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be erdorced.
C. Consultant acknowledges and agrees that it has consulted with an attorney, or has knowingly foregone the opportunity to do so and executes this Agreement knowingly and voluntarily
17. RESOLUTIONOFDISPUTE,S.
Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. In the event that the parties cannot reach agreement, parties agree to submit their dispute to non-binding arbitration prior to the commencement of miy legal action or suit. The parties are free to choose a mutually agreeable arbitrator; however, in the event of a lack of agreement between the partieq, the matter shall be submitted to the American Arbitration Association and be subject to its Commercial Arbitration Rules.
Each pgty shall bear its own costs and fees, and share equally in the cost of the arbitration fee.
18. SEVERABILITY.
If any provision of this agreement is held by court of competent jurisdiction to be invalid, void or unenforceable, the remai:fflng provisions nevertheless will continue in full force and effect wiUnout being impaired or invalidated in miy way.
19. EXHIBITS.
The following exhibit to which reference is made in this Agreement is deemed incorporated herein in their entirety:
Exhibit "A" Proposal dated August 29, 2019
20. GOVERNmG LAW.
This Agreement shall be govemed by the laws of the State of Califomia.
21. EFFECTffi,DATE.
Unless otherwise specified herein, this Agreement shall become effective as of the date set forth on which the last of the parties, whether City or Consultant, executes said Agreement, and shall terminate on February 25, 2022 unless terminated othese in accordance with the terms of this agreement.
[Remainder of page left blank intentionally]
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IN WITNESS WHEREOF, the Parties hereto ha'ye caused this Agreement te be executed arid attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATF,:
Dated:
ATTEST:
Carmen Avalos, City Cler
(SEAL)
ROVED AS TO FORM:
F. Salinas, City Attorney
INTERWEST CONSULTING OROUP,
mC.:
BY:
Dated:
,1,L
575
November 11, 2025
ELias SaikaLy, P.E. - Project Manager
City of South Gate
8650 California Avenue
INTERWEST
A 8AFibulR' 00MPANY
South Gate, CA 90280
RE: On-Call Part Time Inspection Services for HVAC Replacement Project 667-GEN Dear Mr. SaikaLy,
Interwest Consulting Group appreciates the opportunity tO continue supporting the City OfSOuth Gate by providing part-time public works inspection services for the Police Station HVAC Replacement Project.
SCOPE
Theproposedscope ofwork ir'tcLudesconstruction inspectionfor mechanical and related building system upgrades,coordination with the City's project team and contractor, review of project plans and specifications for compliance with City standards,and documentation of daily inspection reports, progress observations,and materials verification. Serviceswill be providedon an as-needed, part-time basis over an estimated six-month duration to ensure quality assurance,code compliance, and adherence to safety and performance standards.
PROPOSEDSTAFF
We are pleased to propose Mr. PauLKeizer as the assigned PubLic Works Inspector. PauLbrings over 35 years of experience in public infrastructure and mechanical system inspection, including HVAC system replacements, pump stations, and municipalfacitity projects across Los AngeLes County. He currently ServeS aS8 PubtiC WOrkS Inspector far Interwest under ongoing contract With the City OfSOuth Gate, where he has supported infrastructure upgrades along Hildreth and Missouri Avenues. His familiarity with City staff, Local procedures, and construction standards will ensure seamless coordination and consistent oversight throughout this project.
COMPENSATION / PROPOSED RATES
We proposeMr. Keizer as a Senior Public Works Observer at a rate of $175/hour. As we understand it, the project is anticipated to be part-time work (4hrs per day) for about six months (120 business days) and should not exceed $84,000.
WOrk OutsideStandardHOurS - Servicesprovided in eXCeSSOf 8 hOurS per dad, Outside regular business hours, nights, weekends and hoLidays will be invoiced at 150% ofthe above standard rates.
PrevailingWages- Wherework is required underthe CA Labor Code for prevailing wages per jurisdiction, therewill bea supplemental chargeper hourto the aboverates per applicable job classification, established at the time of commencement of work and adjusted from time to time in accordance with future wage determinations pursuantto the Laborrates asdetermined by the CA Department of Industrial Relations, ,23
576
We Look forward to continuing this trusted partnership and delivering the same high level of service and technical expertise that the City has come to expect from our team. Should you have any questions, please do not hesitate to contact Devin Locke at [email protected] / 949-889-5270. If this proposalis acceptable, pLease sign where noted for a Notice to Proceed.
Sincerely, City of South Gate
Bill Evans Accepted By:
Sen!Or D!reci:Or Of Profess!CirialServ!ces
wevans(a)interwestgrp.com
786-350-8190
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()liic s ol thc
bunth Gatta C:ty Clerk Item No. 7
IAN - 8 2026
F!LED
o/:OOaz CITY COUNCIL
AGENDA BJ[LL
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH BLACK O'DOWD AND ASSOCIATES, INC. DBA BOA ARCHITECTURE, TO PREPARE DESIGN AND
CONSTRUCTION DOCUMENTS FOR THE CITY OF SOUTH GATE EMERGENCY OPERATIONAL CENTER, CITY PROJECT N0. 582-ARC
PURPOSE: The City recently received grant funding to advance the South Gate Emergency Operational Center ("EOC") Project. With funding secured, the project is now ready to begin the design phase. This action awards an Agreement to BOA Architecture ("BOA") to prepare the design and construction documents for the Proect.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving a Professional Services Agreement with BOA to prepare design and construction documents for the South Gate Emergency Operational Center, City Project No. 582-ARC, for an amount not to exceed $129,800; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The Agreement is in the amount of $129,800 and it will be funded as summarized below. The total budget is $1,634,667, and that is funded with $1,226,000 in California Governor's Office of Emergency Services ("Cal OES") Funds, $100,000 in AQMD Funds and $308,667 from Building Infrastructure and Maintenance (BIM) Funds.
Design Phase Services Cal OES Funds BIM Funds Total
Professional Services Agreement $97,350 $32,450 $129,800 Contingency - $18,500 $6,167 $24,667
Pro.iect-Management/StaffTime $18,750 $6,250 $25,000
Total Design Budget $134,600 $44,867 $179,467
ANALYSIS: On September 18, 2025, the City issued a Request for Proposals (RFP) via PlanetBids for professional engineering services for the South Gate Emergency Operations Center Project. On October 16, 2025, four proposals were received from the following firms: (1) BOA Architecture/$129,800, (2) John Wyka Architecture/$186,700, (3) IDS Group/$237,720, and (4) 1 578
Carrier Johnson + Culture/$324,751.
On November 19, 2025, all four fin'ns were interviewed by the selection committee, consisting of the Public Works Principal Civil Engineer and the Community Development Senior Planner.
Based on qualifications, approach, and overall responsiveness, the committee deten'nined that BOA Architecture was the most qualified firm. BOA's proposed fee of $129,800 is reasonable and consistent with industry standards. Therefore, staff recommends awarding the contract to BOA Architecture
To avoid the use of General Fund resources, City staff proactively and aggressively pursued grant and other restricted funding opportunities and were successful in securing a noteworthy $1,226,000 grant from the California Governor's Office of Emergency Services (Cal OES). While tl'ie grant requires a $408,667 local match, staff developed a creative funding strategy that fully satisfies this requirement without relying on General Funds. This was accomplished by strategically optimizing the City's Capital Improvement Program to generate sufficient savings to cover the local match. As a result, the project is being delivered entirely with grant and restricted funds, reflecting strong fiscal discipline and effective grant management by staff.
BACKGROUND: The South Gate Police Station, constructed in 1948, currently houses the City's Emergency Operations Center ("EOC") in a subterranean portion of the building. This location has proven to be unsuitable for modern emergency response needs. It is susceptible & vulnerable to flooding, is not fully accessible to individuals with disabilities, and experiences comi'nunication challenges due to thick concrete walls. Because clear and reliable comi'nunication is essential during emergencies, the City has determined that relocating the EOC is necessary to ensure effective response during major events.
This project proposes relocating the existing EOC from the SGPD basement to a new facility within the Civic Center by repurposing a portion of the museum to meet modern EOC standards.
The reconfigured space is designed to serve multi-purpose functions, it will operate as an EOC on an as-needed basis and, during normal operations, function as a conference room, community meeting space, and museum area. When the EOC is activated, the space will be closed to the public and fully dedicated to emergency operations. The City is committed to preserving the museum experience. Some exhibits currently located in the repurposed area will be relocated to the eastern side ofthe museum and will remain available for public viewing whenever possible. Other exhibits will be incorporated into the redesigned space so that elements of the museum remain visible while allowing adequate room for emergency operations.
BOA Architecture is an established architectural firm with 11 employees and more than 64 years of continuous service. The firm has completed over 2,000 public works projects for more than 80 cities and public agencies. BOA's experience includes 10 Emergency Operations Centers (EOCs) and numerous ADA compliance and facility renovation projects for agencies such as San Bernardino County, the Cities of Long Beach, Hawthorne, and Irvine, and the U.S. Postal Service.
BOA has also designed EOC facilities with integrated audio-visual systems forpolice departments in Rosemead, Palmdale, and Artesia. BOA Architecture offers the following:
* Qualified Project Manager - The Project Manager has more than 40 years of professional services experience in architectural design for municipalities. 2 579
* Successful Track Record - BOA has provided 64 years of professional design services in City Council renovations, City Hall renovations, Fire station facilities, Police department and other public building projects.
* Experience on Similar Projects - BOA has completed projects with similar scope, such as EOC for City of Palmdale, and City of Artesia and numerous ADA compliant projects.
The proposed fee is $129,800. The scope of work includes, but is not limited to: project management, utility coordination, preliminary engineering, preparation of architectural and engineering plans, development of general and technical specifications, responses to requests for infon'nation, review of submittals, and preparation of final drawings.
Design is scheduled to being in January 2026 and plaru'ied for completion in 6 months.
ATTACHMENTS: A. Proposed Agreement (including Exhibit A) ES:IC
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Attachment A
Agenda Bill 01/13/26
AGREEMENT FOR PROFESSIONAL SERVICES FOR ENGINEERING
DESIGN SERVICES BETWEEN THE CITY OF SOUTH GATE AND
BLACK O'DOWD AND ASSOCIATES, INC.
This Agreement for Professional Services for Engineering Design Services ("Agreement") is made and entered into on January 13, 2026 by and between the City of South Gate, a miu'iicipal corporation ("City"), and Black O'Dowd and Associates, Inc., ("BOA") a California corporation ("Consultant") City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to professional engineering design services for the City of South Gate Emergency Operational Center Project; City Project No. 582-ARC; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFOR, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of One Hundred Twenty-Nine Thousand Eight Hundred Dollars ($129,800), as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by City Manager or his/her designee.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
5116863.1-L235.0 (Form Rev. 01/17/23)
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2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT This Agreement is effective as of January 13, 2026, and will remain in effect for a period of 12 months from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
4. CITY AGENT. The Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.
5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant iu'ider this Agreement.
Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will irnrnediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, with the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereo:f; or 5116863.1-L235.0
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b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
6.2.2 In the event City tertninates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the federal, state, and county and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those 5116863.1-L235.0
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of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and nondiscrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 per occurrence/accident for bodily injury and property damage liability. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.
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6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governrnents, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.
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6.9 Consultant's Personnel.
6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11.4. Whenever in this Agreement the context may so require, the masculine gender 5116863.1-L235.0
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shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 Connterpaii.s. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.
6.13 Final Payment Acceptance Constitutes Re4ease. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such corrections in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy. (O
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6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Arturo Cervantes, P.E.
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes(isozate.org
Tel: (323) 563-9567
WITH COURTESY COPY TO:
City of South Gate
City Clerk's Office
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
Tel: (323) 563-9510
5116863.1-L235.0
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Agreement for Professional Services
BLACK O'DOWD AND ASSOCIATES, INC.
TO CONSULTANT:
Black O'Dowd and Associates
Edward Lok NG, President
1511 Cota Avenue
Long Beach, CA 90813
Email: [email protected]
TEL: (562) 912-7900
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.
8. EFFECTIVE DATE. The effective date of this Agreement is November 25, 2025, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page le:tt blank intentionally.]
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Agreement for Professional Services
BLACK O'DOWD AND ASSOCIATES, INC.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
By:
Joshua Barron, Mayor
Dated:
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
HARPER & ASSOCIATES ENGINEERING, INC.
By:
Edward Lok NG, President
Dated:
5116863.1-L235.0
590
Exhibit A
All-AFll8d(:aCltV
iBBi'
Agenda Bil 10/16/2025
CITY OF SOUTH GATE
REQUEST FOR PROPOSALS:
PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN OF AN EMERGENCY OPERATIONAL CENTER
(EOC)/EDUCATIONAL CENTER
CITY PROJECT N0. 582-ARC
EOC Projects Designed by BOAArchitecture DESIGN
City of Palmdale - EOC City ofArtesia - Community Development & EOC City of Los Angeles - Emergency Operation Center Santa Barbara County - Office of Emergency Management
+X9o@A:orvcernhm'keernCsekrvuircees
BLACK O'DOWD AND ASSOCIATES, INC.
DBA BOA ARCHITECTURE
1511 COTAAVENUE
LONG BEACH, CA90813
PH: 562-912-7900
POINT-OF-CONTACT:
EDWARD LOK NG, PRESIDENT
[email protected]
TABLE OF CONTENTS
Cove Page
Table of Contents
I. Cover Letter
2. Corporate Documentation
3. Qualification and Experience
Appendix (Additional Data)
Resumes 26-28
29-30
3/
32-35
PastADA-Compliance Projects
ConsultantTeam
ProjectApproach:Work Plan (cont.)
MoreRelevantExperience 3(,5g
Fixed Fee & Hourly Rate (Submitted Separately)
591
Re: Design Architecture and Engineering Services for the Emergency Operational Center (EOC)/ Educational Center Project To: Arturo Cervantes, Director of PublicWorks/Facilities act 16, 2025
EOC & MUNICIPAL FACILITIES EXPERTISE
After having thoroughly reviewed your RFP and walked the project site, we feel that the BOA Design Team is a very "good fit" for Design Architecture and Engineering Services for your ECO-Education Center project. As the prime-consultant BOA is a I I-person architectural firm with a competitive advantage in municipal architectural projects including: renovation/addition; interior improvements, fagade improvements, building systems modernization, roof repair/ replacement, and ADA compliance projects. Our "sweet spot" are architectural renovation projects in the $50,000 to $5,000,000 range.ln continuous business for over 64 years, BOA has completed architectural design services for over 2000 p(l51a a a interest to is that we have completed
10 EOCs or similar facility renovation projects for numerous municipalities.Joining BOA on our DesignTeam is renown Adio-Visual technology integrators,TritonTechnology. Triton has designed over 30 EOC's or similar installations for many public agencies.
BOA & Triton recendy completed the design and construction administration for the City of Palmdale EOC, Costa Mesa City Council Chambers, and Irvine City Council Chambers.We are confident we can compete favorably with just about any other firm on these types of municipa) Parlc renovation projects that demand customized AudioVisual technology. BOA's staff expertise and production systems are geared toward these types of modernization and often "messy" renovation projects. 95% of our current and recent workload are for public entities, that have municipal renovation-projects very similar to your projects.
ADA COMPLIANCE EXPERTISE
During the I O/25/25 Pre-Proposal Meeting it was mentioned that ADA Compliance was important to your project. As an asset to your project, since the 1991 enactment of the American Disabilities Act (ADA), BOA has been at the architectural forefront in the modification of existing facilities to comply with the ADA.Totaling over 800 public facilities, BOA has arguably designed more architectural projects for the sole purpose ofADA Compliance than ANY other architectural firm in Southern California. BOA has in-house, CASp-certified, expertise and an abundance of past ADA compliance experience. BOA has been under contract to retrofit Government-owned facilities forADA Compliance for the following governmental agencies:
San Bernardino County (35 Projects)
State of California, Dept. of MotorVehicle (7 Design &
construction projects and ADA transition plan for 32
facilities)
State of California, Dept. of Mental Health (24 Facilities and 600,000 S.F.)
City of Long Beach (80 Projects)
City of Hawthorne (20 Projects)
City of Irvine (10 Projects)
City of Placentia (12 Projects)
u.s. Postal Service (20 Projects for the LA Region)
City of Santa Maria (56 Facilities)
Cerritos College (35 Facilities)
East L.A. College (40 Facilities)
BOA has an establish and proven approach to ADA Compliance. We have developed ADA checklists to quickly identify barriers to the Disabled. We have in-house staff with an over abundance ofADA Compliance project experience.
We have very accurate ADA Compliance cost estimating.We will utilize ourADA compliance expertise to ensure that your facilities in your existing museum building and exterior wall ways, ramps, and steps will be ADA compliant and accessible to all.
BOAArchitecture's mission statement is to be a recognized leader in architecture and to consistently exceed the expectations of our clients, employees and design partners.We thank you for your time and consideration. 2 BOA ARCHITECTURE
Edward Lok Ng, Architect/ LEED AP
592
2. CORPORATE DOCUMENTATION
FIRM INFORMATION:
Year Established: 1961 (under the name Black O'dowd &Associates, DBA BOAArchitecture) Years In Business: 65 years of continuous operation
Current Number of Personnel: II
Structure of Organization: S CORPORATION
Stockholder: Edward Lok Ng
CurrentAnnual DollarVolume ofWorlc $2,000,000
Level of Liability Insurance: $2,000.000 Professional Liability, $2,000,000 General Liability FederalTaxlD: 95-2632309
Address: 151I Cota Avenue, Long Beach, CA 90813
Office Hours: Monday-Thursday 8:30am-6:30pm,
Friday 8:30am- I 2:30pm
Office Phone: (562) 912-7900
Website: boaarchitecture.com
Contact Person Email: Edward Lok Ng, [email protected]
KEY INDIVIDUALS
Edward Lok Ng will be the appointed project manager for your project. Mr. Ng is authorized to submit proposals, sign contracts, and negotiate design fees with you on behalf of BOA Architecture and can make quick and informed decisions to expedite your project. The Project Designer/Production Manager will be Kyle Ng, Interior Designer, and ourQuality Assurance/Quality Control and CASp expert will be Leonardo Arteaga.This same in-house team has designed 5 EOC's or similar facilities, over 100 municipal architectural projects, and over 200 ADA Compliance Improvements in Southern California.
BOA is a firm that fosters an exceptional working atmosphere for its staff.As a result, high quality architectural design work is achieved for all of its clients. BOA's employees are highly skilled long-term staff and are always encouraged to become better architects and better project managers with continuing education and advanced certification.
With our extensive experience past on public works projects with other local municipalities in the past 60 years, we feel BOAArchitecture and it's DesignTeam are most qualified for your contract. We believe our DesignTeam can best provide the City of South Gate with your requested services. 3 593
BOA REFERENCES
City of Artesia
lB747 ClarkdaleAve.
Artesia, CA 90701
City of Palmdale
38250 Sierra Hwy
Palmdale, CA 93550
City of Irvine
6427 0ak Canyon
Irvine, CA 92618
City of Laguna Niguel
301 I I CrownValley Parkway
Laguna Niguel, CA 92677
City of Carson
701 Carson St b24
Carson, CA 90745
City of Cypress (2018-Cui-rent)
5275 0range Avenue
Cypress, CA 90630
City of Gardena
1917W 162nd St.
Gardena CA 90247
City of SantaAna
20 civic Center Plaza
Public Works Agency
Santa Ana, CA 92702
Melissa Bur1ce, Deputy City Manager
(RE: 4000 sf renovation to convert old Library to new
community development dept. with EOC and Conference
room)
562-865-6262 x278
[email protected]
Cody Hicks, CIP Project Manager
(RE: 4000 sf renovation dedicated EOC facility)
661-267-5253
[email protected]
Alex Salazar, Public Works Senior PM
(RE: City Hall & City Council Chambers renovation)
949-724-7408
[email protected]
Jacki Scott, PE, PublicWorks Director
(RE: City Council Chambers dais & AV renovation)
949-362-4377
[email protected]
Alex Salazar
(re: City Hall and Mil!s Park renovation projects)
(310) 952- 1700 ext. 1813
[email protected]
Nick Mangkarakiri
(re. City Hall, Senior Ctr. and Community Center
renovation)
(714) 229-6729
[email protected]
Kevin Kwak, P.E. assist PublicWorks Director
(re: Mas Fukai Parks renovation & new Community Center) (310) 217-9643
[email protected]
jonathon Aguirre, P.M.
(re: Renovation projects at City Hall, Portola Parks and Salvador Parks)
(714) 916-1114
[email protected]
4 }l 594
3. QUALIFICATION & EXPERIENCE .
Having completed the design of more than two thousand (2,000) municipal-type architectural design projects for over 80 different local government agencies, BOA is intimately aware of expediting municipal modernization projects. 95% of current and recent work is for public entities, just as the City of South Gate.Our industry niche is the renovation modernization projects that are in the $50,000 to $5,000,000 construction cost range. Our staff training and production systems are geared for the sometimes "messy" and complex renovation projects. Many of these projects were Civic Center Improvement projects very similar to the requested services at your facility. Of specific interest to you are that over 50 recent City Hall renovation design projects the BOA has completed with its current in-house staff.Among these 50 City Hall projects, 3 were EOCs. Combined, our Design Team (BOA &Triton Technology) has compieted a total of 5 EOC projects, The Design Team has also completed over 20 City Council Chamber projects, which has many of similar functions as EOCs.
Facility modernization for municipalities is our firm's expertise and our competitive advantage.We recently completed the facilities modernization design for over 80 city-owned facilities for the City of Long Beach (many of these projects have technology upgrades).We have designed EOCs for the Police Department for the cities of Rosemead, Palmdale, and Artesia.Triton Technology has designed EOCs for the cities of LA, and Santa Barbara County. BOA and Triton have also recently completed the City Council Chambers renovation and technology upgrade for the cities of Irvine, Costa Mesa, and Laguna Niguel, all of which have EOC-related functions.Additionally, BOA and Triton just completed the design of a dedicated EOC for the City of Palmdale.
Construction for this EOC will begin in November 2025
BOA's architectural design approach to resolve the ADA Compliance issues at your facilities from 500 completed past projects solely for the purpose of ADA Compliance. We have developed ADA checklists to quickly identify barriers of access and have highly experienced in-house staff. Our accurate ADA Compliance cost estimating and in-house Quality Control program ensure project thoroughness.
In the following pages,we have included relevant experience for similar scope projects recently completed by the Design Team. Please aslo refer to the Appendix for in-depth information with photos of our completed past projects
5 595
BOA ARCHITECTURE
Artesia Community Development Center and EO C
EOC meeting room w 5 EOC functions;Management, Planning, Operations, Logistics, and Finance Client: City of Artesia, City Manager Office, Contact: Melissa Burke, Deputy City Manager 562-865-6262 x278 Construction Begin: Jan. 2026; Construction Cost: $2,000,000 without AV equipment Design Fee: $90,000 Architect Team: Edward Lok Ng, Angela Hernandez, Kyle Ng, Project Description: BOA Architecture provided interior architecture & engineering design to convertan old LA County Library at Artesia Park, into a new facility for the City's Community Development Center (for its Planning Dept., Building-Safety Dept., and Code Enforcement). Spaces include a generous public with expansive public counters, 3 private offices for directors, 12 open-office cubicles, a small conference rm. for meeting with the public, staff breakroom, Men-Women restrooms, and computerserverroomwback-upuPSthatwillserveboththeCommunityDevelopmentCenterandEOC. BOAcollaborated with the City staff to select furniture that will be ergonomic, mcdern, and themed. The renovation included new LED lighting, polish concrete flooring, carpet tiles, vaulted ceilings, natural lighting, and new wall finish for a fresh and modern-contemporary appearance that will be compatible with and enhance the existing contemporary Mid-century architecture. Located off the lobby is a large 1200sf multi-purpose room that can be used for meetings, training, community engagement, and it can be converted into an EOC (Emergency Operations Center). This large community room was designed to be easily arranged into an EOC room within a few hours. The EOC will support the 5 EOC functions, Management, Planning, Operations, Logistics, andFinance. Eacliurllie5ruiibLiunswillhaveadesignatedworkareaset-upwithdesktopcomputers,networkconnectivity, andalargeTVscreenToreachfunctionthatwillbereadytorespondtojustaboutanymunicipalemergency. Large100"LED screens at the front will promotes efficient communication with all 5 groups at the same time. New acoustic wall panels & ceiling sound blankets will help to mitigate echoing and reverberation to allow each person to easily talk and listen to each other within a large room without the disturbing noise-chatter. Built-in cabinets will store radios, computer laptops, and emergency kits that will be needed by the EOC staff. An adjacent storage room will store portable tables/chairs, computer server, and large portable TV screens for EOC use. BOA worked intimately with the City 1.T. staff to create an AV systems hardware plan, provide infrastructure, locate new AV equipment, provide sufficient natural and hardwire lighting.
Proposed Lobby & Public Counter
r i i I t
Proposed Community Devel. Ctr. & EOC Floor Plan
6 596
BOA ARCHITECTURE
Palmdale Emergency Operation Center
with Audio-Visual Technology
EOC meeting room w 5 EOC functions; Management, Planning, Operations, Logistics, and Finance Proposed EOC Floor Plan Client: City of Palmdale, Dept. of Public Works, Contact: Cody Hicks, CIP Project Manager 661-267-5253 Construction Begin: Nov. 2025; Construction Cost: $3,300,000 Design Fee: $250,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, Kyle Ng, Bella Che Project Description: BOA Architecture teamed w NCB General Contractor for this Design-Build project to provide architectural design to convert an old Municipal Courts facility into a dedicated EOC (Emergency Operations Center). When completed, this EOC will have a large 1500sf EOC room that will support the 5 EOC functions, Management, Planning, Operations,Logistics,andFinance. Eachofthe5functionswillhaveadesignatedworkareaset-upwithcustomizeddesktop computers, network connectivity, broadcast capability, and a large TV screen, that will be ready to respond to just about any municipal emergency. Alarge 12' LED screen promotes efficient communication with all 5 groups at the same time. New acoustic wall panels help to mitigate echoing and reverberation to allow each person to easily talk and listen to each other within a large room without the disturbing noise-Chatter. Support areas include conferenCe rm. far City Council members, conference rm. For Fire and Police Depts., staff breakroom, restrooms w showers, men/women locker rms., storage room for emergency food/water, map printer, radios, and computer server room w back-up UPS. Scheduled to open in May 2026, this EOC facility will be stocked-supplied and equipped to allow emergency trained staff to stay overnight for several days. Also, an essential part of this projectwas the new emergency generator thatwill provide back-up electric power For the entire 4500sf EOC operations. BOAworked intimatelywith the Cityl.T. staffand ourAVTechnologyand Information Technologyconsultant (Triton Technology) to create AV systems with a hardware and soffware plan to provide infrastructure, locate new computer equipment, sufficient ambient and lighting, dedicated computer servers, state-of-the-art new video LED wall, and customized workstations for the City's staff and City Council. The renovation included new LED lighting, carpet tiles, ceilings, and wall finish for a fresh and modern-contemporary appearance thatwill be compatible with the existing contemporary Mediterranean architecture.
ProposedMeetingRoomfor9ityCouncilmembers
597
BOA Architecture
LWLlDispatchCentermainen(ry
. .,J-4
ILWU ExcecutiveBoardRmfor onceperweekBoardMtgs. DispatchHallwith14 largehighdefinitionlO'x7'rear-projectionscreens ILWU (International Longshore & Warehouse Union) Local 13 Dispatch Hall Client: Portof LAandPMA-ILWU,DanielCaruthers:(310)351-4280 Dec.2014completion LEEDGold Certification Architectural Team: EdwardLokNg,MiguelAndrade Project Description: This$20,000,000(constructioncostwith$"l,000,000A/Efee), 35,000 sq. ft. DispatchHall/Auditoriumprojectwill providea newadmin.& dispatchcenter& meetinghallforthe ILWULocall3's 15,000membership.The exteriorandinteriordesignwill becompatiblewiththe PMA'scorporateimageand"harborand nautical"themeof the ILWU. Thiswill be achieved by use of colorsandshapesandtexturescommonto thePortsof LongBeachandLosAngeles. Thefrontof thebuildingwill looklikean ocean going ship. Projectscopealsoincludesa 4000occupantdispatch/meetinghallwitha"stateof the art",largescreencomputerdisplayof Portjob assignmentsandcomputerdispatchingof UnionWorkers.TheDispatchHallwillhavewallmountedfoldingbleachers,foldingstageandloft seating to accommodatevery largeunionmeetings.Also included;dispatchoffices,workroomsshowerfor cyclists,restrooms,andconferencerooms. BOA assistedthe ILWUwiththe ConditionalUsePermit(CUP)processandexpeditedplancheckapprovalthroughboththe Cityof LosAngeles. An extensiveuser auditwas completedto ensureproperfunctionalrelationshipsof eachUnionserviceandthe DispatchCenterthefastestdispatchof available unionworkers. Sustainableesignfeaturesincludes,combinednaturalventilationwith high-efficiencyHVAC,recycledbuildingmaterials, Roof-topmountedPhotovoltaicrenewableenergy,andextremelylowwaterusage. Sitesustainabilityinclude,bio-filtrationplantersfiltersall roofand stormwater,droughttolerantplanting,andover500treesprovideshadefor the parkinglot. Ourinnovativesustainableeffortswill leadto a LEED GoldCertification.AVTechnologywas a bigpartof thedesigneffortforthis project.Acousticsand soundequipmentselectionforthe main assemblyhallwerecriticalissuesto the use-abilityof the DispatchCenter. It wasvitalthatthe announcementof availabledailyjobs bevery audibly cleartothethousandsofdockworkersthatwillbeintheDispatchCenteronadailybasis. WeworkedcarefullywithourAcousticEngineerandAV Technology and ITConsultant,and ILWUdispatchersto produceproperindoorsound andamplifiedannouncementsat specifiedlocationswithinthe hugeassemblyspace. 14 large high definition10'x7'rear-projectionscreens displayPortworkassignments.
ThisDispatchHallwill be usedfor dispatchingdockworkersdaily andfor monthlyunion member meetings. Behindthe Dispatchhubis anexecutiveBoardRoomwas acousticallydesignedandequippedwiththelatestAVtechnologyToronceperweek Board mtgs.
8 598
BOA ARCHITECTURE
IRVINE CITY COUNCIL CHAMBERS REMODEL, AUDIO-VISUAL
TECHNOLOGY UPGRADE & ADA COMPLIANCE
BEFORE AFTER: COMPLETED DEC. 2018
Client: City oflrvine, Dept. of Public Works, Contact: Alex Salazar, Public Works, Project Manager 949-724-7408 Construction Completed: Dec. 20"l8; Construction Cost: $2,600,000 Design Fee: $250,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, Miguel Andrade, Kyle Ng Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio-Visual system with latest state-of-the-art technology. The architectural renovation included the replacement o( the City Council Dais, City Clerk's desk, Director's desk, presenter's desk and both public address podiums. The Dais was re-organized in an oval shape to allow Council to speak directly with the Directors and public presenters directly. The existing awkwardly placed access ramp was moved to behind a wall to give the Chambers symmetry while maintaining ADA access for the disabled up to the Dais. Every Dais desk station is ADA Compliant & has interneUintranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, new acoustic ceiling with new LED lighting, special broadcast lighting, and sound system. New acoustical wall diffusers help to mitigate echoing and reverberation. This project incorporated many security components and workplace safety features such as, bullet-resistant panels (under the desk counter) for Council members and staff, and 2 desk stations for public safety officers. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create ADA compliant AV systems with a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computerservers, state-of-theart new "cube screens" video LED wall, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the retrofit of the locating of fire sprinkler heads and alarm devices, The greatest challenge for this project was the extremely compact schedule of 10.5 months for design, public bidding, and construction. BOA coordinated closely with the City for the Building-Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to
resolve accessibility and outstanding issues
before starting construction documents, making
the formal plancheck and building permit approval
easy and seamless. BOA and its Design Team
worked weekends and overtime to meet every
critical path deadline. During the bidding process
and construction phase, BOA gave this projectthe
highest priority by answering and resolving RFI's
within 1-2 days, and being on-call to meet with the
construction team to expedite the construction
process. The construction completed "on-time" to
accommodate a very important citywide City
Council Meeting. Irvine can now showcase its
newly remodeled City Council Chambers with
State-of-the-Art architecture and AV Systems.
9 2;L599
+Xgo@MAaorvcerhnm'eentcs'eunirieces
1511 Cota Avenue
Long Beach, CA 90813
Telephone: 562-912-7900
www.boaarchiteclcire com
LONG BEACH TRAFFIC MANAGEMENT CENTER
INTERIOR RENOV ATION
Date completed: 2012
Client: City of Long Beach
Architect Team: Edward Lok Ng, Miguel
Andrade
Construction Cost: $300,000(not include equip.)
Project Description: BOA Architecture was
commissioned to design an interior renovation
project to transform an existing 1000 S.F. municipal
classroomftraining-room-in-the basement-of-the City
Hall into a new Traffic Management Center that
would have a new conference room with seating
capacity of 16 people and new "operations hub" to
monitor and assistin the migration of traffic gridlock
throughout the City. We worked extensively with
our Electrical Engineers and Owner's Users to
ensure climate control as the AV equipment are
temperature/humidity sensitive. BOA worked with
the City's AV Technology and Information
Technology consultantto create a functional plan to
provide utilities anti locate equipment, lightirlg,
dedicated server, state-of-the-art new "cube
screens" video display, fire suppression, conference
room and customized workstations.
New State-of-the-Art "Cube Screens" Video Display
New Customized Workstations
New conference room with seating for 16 people
with an "operations hub" beyond conference room
10 600
SANTA BARBARA COUNTY
Office of Emergency Management
Triton was contracted to provide audio-visual system design and integration to the Santa Barbara County Office or Emergency Management (SBCOEM) rooms they use during county emergencies. These rooms are also during the planning, coordination, response and recovery of county related emergency activities. . SBCOEM utilizes two rooms during county emergencies, the IMR (Incident Management Room) and MCR (Management Conference Room).
These two rooms were completed in two phases. The first phase was MCR and second phase was the IMR.
The MCR project system included an upgrade with effective and intelligible speakers, and microphones that can pick up all the users at the table or seated around the periphery. The system leveraged existing displays and sources with a wireless control panel to operate the room. A new audio processor was integrated to handle the complex audio requirements of video and audio conferencing. The audio-visual infrastructure used a scalable IP video transport systems that allow sources (for example PCs and microphones) and destinations (for example wall displays and speakers) to be used with other rooms as overnow rooms selectively or combined from one presentation source.
The IMR Project utilized technology allowing users to effectively manage emergencies which involve effective communication both inside the IMR and outside using various soff codecs including Zoom, Skype, WebEx, and others. Like the MCR, the IMR upgrade included effective and intelligible speakers, and microphones that can pick up all the users at the main conference table or seated around the periphery as well as at the podium. The system sources included two PC's, two cable boxes, 2 wireless presentation devices, one pan/tilUzoom camera, an input at the podium.
The audio-visual infrastructure used a scalable IP video transport systems that allow sources (for example PCs and microphones) and destinations (for example wall displays and speakers) to be used with other rooms as overflow rooms selectively or combined from one presentation source. MCR is available as a source to the IMR and the IMR is available as a source to the MCR.
Audio would be amplified in the room that followed a video source that was tied to a destination, which was the center projector. Any video source sent to the center projector that had audio would be amplified in the room.
The system design included a USB interface for audio to and from the room's audio DSP (Digital Signal Processor) allowing the soff codec PC to use the room's speakers and microphones as well as audio from other sources. The system included a VOIPline interface allowing a County provided VOIP line to be used with the system. 11 2t-l
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The room included the ability for radio and other audio sources to be amp!ified into the room.
An output from the video matrix was converted to USB into the PC which could use the video to be sent to the far end of a call or streamed to another endpoint.
The users of the room have the abiiity to use the room PC or their own laptop for video conferencing using USB3. A Owl Labs camera was installed at the conference room table that could be used with the room PC or a users laptop with the user having the ability to use the rooms microphones and speakers or the Owl Labs camera.
Two control panels were used to control the entire system. A wireless touch panel's docking station was installed at the conference room tab!e and ; I 0{" wired was installed in the podium. There was a I 5" confidence monitor installed at the podium that can either follow the video on the primary screen or preview any video prior to sending the content to any screen.
The IP video matrix allowed any of the sources to be displayed on three existing HighDefinition projectors and screens, and the ability to feed displays in the MCR and other future rooms and buildings. Users will also be able to select which audio feeds the room's speakers and is sent to the remote codec in the room PC. 12 602
CITY OF LOS ANGELES
EMERGENCY OPERATION CENTER
City of Los Angeles Emergency Operation Center is a non-descript building in downtown Los Angeles. The first floor of the EOC is dedicated to the Los Angeles Police Department and the second floor is dedicated to the Los Angeles Fire Department. Both LAPD and LAFD utilize ail of the audio and video systems on a dayby-day basis.
Triton was not involved in the audio-visual systems designed and built for LAPD on the first floor. Triton was contracted to provide on sight project management of all the audio-visual systems that served the 2nd floor for the Los Angeles Fire Department.
The project for LAFD included the following spaces LAFD Dispatch, Dept Ops Center, Briefing, SitSat, Fire Training, PSO Office, both small and large conference rooms. The 2nd floor took audio-visual systems took one year to complete as the original design was already five years old. All rooms had to be completely designed. The city ISD department was in charge or this project and
made a priority of room completion. It was
Triton's responsibility to make sure the design of
each room was completed, direct the onsite
engineer and installation crew during the project.
Coordinate all equipment and installation
materials were onsite prior to be needed, provide
drawings with a scope to the Crestron
programmer, coordinate the programming,
commissioning and training of all the rooms.
Confirm receipt of all as-built documentation and
uncompiled Crestron code.
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PROJECT SCOPE OFWORK
INTRODUCTION AND PROJECT DESCRIPTION
Having visited the project site and discussing the scope with you, we understand that the City of South Gate intends to transform an existing municipal building, currently being used as a Museum, into a dual-use facility.-l his facility will serve both as a command center for emergency preparedness, disaster response, and coordination, as well as a learning hub to support public safety training and community engagement programs.We also understand this build is historically significant to the City. BOA has a lot of experience on historic structures and will be sensitive to the design of the interior and exterior to retain the historic character of your building.
We understand that the South Gate Police Station, built in 1948, houses an Emergency Operations Center ("EOC") in a subterranean section of the building.This location is prone to flooding, lacks ADA-compliant access, and faces significant communication challenges due to the thick concrete walls. Given that effective communication is critical for emergency response.The project reiccates the existing-E-QC fro- rh -t-hei-SGPD bas-emenl t6-a ne;w-fa-e-ility at the Civic Center by repurposing a portion of the museum to meet modern EOC requirements.We understand that the objective is to redesign section of the museum to serve as a Historical Museum for Parks and Recreation programs, and then conversion to an EOC when it is activated or needed by SGPD. As such, section of the museum is planned to serve a dual purpose; an as-needed EOC and an Educational Center/Museum. On a regular basis, the improved section will serve for conference room, community room, educational place and a Museum. However, when the EOC is activated, that will be shut down to the public and the EOC will be activated.
We understand that some of the displays in this portion of the museum that will be relocated to the easterly side of the museum section.They will continue to be available for public viewing to the extent practical. Other dispiays will be integrated into the room keeping part of the Museum experience while still allotting appropriate space for the EOC needs. BOA will work with and coordinate with the museum to meet their needs.
PROJECT BUDGET
We understand that the Project is Federally funded with Governor's Office of Emergency Services (CAL OES)/ Funds, and Local Funds.The budget for the Improvements for the EOC is approximately $1.2M from CAL OES and $400,000 in Local Funds, for a total overall budget of $1,600,000.We will be a good steward of this money and spend it wisely.
SCOPE OF SERVICES
We understand that the scope of work requested in this RFP is the preparation of the full set of construction documents necessary to bid and construct the project. This includes the preparation of the Plans, Specifications and Engineer's Estimates, obtaining any permits required for the project such as building permits, utility permits, etc. and clearances.
We understand that this project RFP explicitly requires that the space within the building be designed and constructed to meet Essential Facility standards, including Risk Category IV structural criteria to ensure life safety and continued operation during extreme events, redundant power systems with appropriately sized UPS and backup generator capacity to support critical functions without interruption, HVAC systems with emergency pressiirization and filtration to maintain air quality, pressure differentials, and occupant protection during hazardous conditions, and resilient ICT and AV infrastructure capable of supporting secure, 24/7 communications, data management, and situational awareness during EOC activation. 14 604
We also understand that during non-emergency periods, the designated space functions as part of the museum, serving educational and public engagement purposes. Upon activation, the area must be rapidly converted into a fully operational Emergency Operations Center (EOC), typically within a few hours.This requires a flexible layout with modular furnishings and quickly deployable equipment that allows the space to transition efficiently from its public use to an emergency command environment.All critical infrastructure, including power, HVAC, communications, and audiovisual systems-must remain in a ready state at all times, designed to support continuous operation during emergencies. Lighting controls must support both museum and EOC functions, with programmable scenes,task-specific illumination, and emergency lighting modes to ensure visibility, comfort, and energy efficiency under varying operational conditions.Access to the space will shift from public to restricted, requiring secure entry and separation from surrounding uses.Storage for emergency equipment and supplies must be integrated into the design to support rapid deployment, while adjacent facilities must support round-theclock occupancy by EOC personnel. Overall, the dual-use design must balance public-facing functionality with the resilience, security, and reliability needed for emergency response operations.
The design of the Emergency Operations Center (EOC) will adhere to all applicable federal, state, and local codes and standards, including the International Building Code (IBC) andASCE 7 for Risk Category IV structural performance, NFPA 101 and I 10 for life safety and emergency power systems, FEMA guidelines for continuity and hazard mitigation, NIST standards for cybersecurity of ICT systems,and,where appropriate, UFC antiterrorism standards for enhanced physical protection, while also complying with ADA accessibility,ASHRAE requirements for ventilation and energy efficiency,the National Electrical Code (NEC), and all relevant local fire, energy, mechanical, and plumbing codes to ensure a resilient, secure, and mission-ready essential facility.
As part of the design services, BOAArchitecture will provide a concept-level floor plan and color renderings to illustrate the dual-use layout (museum/educational programming vs. EOC activation). BOA will also resolve all the ADA compliance issues inside the building and accessto the EOC from the exterior.
The specific tasks for this scope of work are as specified in the followingWork Breakdown Structure.
TASK I - PROJECT MANAGEMENT
BOAArchitecture will provide a Project Manager,Edward Lok Ng, to be responsible for the successfui delivery of services being sought herein.The Project Manager shall be responsible for the following:
* Management of the sub-Consultant team in the preparation of plans,specifications and engineering estimates and other related documents.
Coordinating with all project stakeholders including but not limited to City of South Gate, BOA Architecture team, utility companies, telecommunications,AQMD, Fire Department and all regulatory agencies.
Supervise, coordinate, monitor and review design for conformance with City policies and procedures.
Maintain continuous communication with the City Project Manager,including regular meetings with the City, to review the Initial Concept Plan and project status at, 30%,60%,90% and I00% completion.
Manage schedules and project reporting.
Coordinate and facilitate regular meetings with City staff.
Coordinate regular meetings with utility companies and participating agencies as necessary to deliver the services sought herein.
Prepare meeting agendasand minutes, with an action item matrix. Distribute to the City, and other attendees or organizations, as required.
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Attend a Design Kick-off meeting with City representatives to review the project in detail.
Evaluate and determine requirements and procedures for design, ongoing review, and coordination.
Determine relevant ISSUES specific to the Project and design standards.
Hold monthly progress meetings or more frequently if needed, with City staff, permitting agencies and utility companies as needed.
Provides construction support services during the construction phase.
TASK 2 - COMMUNITY OUTREACH
We understand that the City's Public Works Department will lead community outreach. BOA will support the City as necessary to conduct up to two outreach meetings with residents and business owners. BOA will shall provide technical ex!iiBits aad aqalysis reqoired for the cutreach ieetirigs. It is expected that the City will have one Community Outreach and one Council presentation. consultant shall provide all needed information, handouts, or flyers needed for the community outreach indicating, project description, its multifunctional use, a Historical Museum, an Educational Center and an EOC during emergencies. In addition, BOA will provide an information handout with the description of the project in its planned dual form to minimize community outcry from converting a historic museiim to an EOC.
TASK 3 - AGENCY & UTILITY COORDINATION
BOA will coordinate WITS ali stakeho1aers immediate1y affected by tSe proposea improvements including but not limited to, agencies, utility and telecommunications companies, Fire Department and AQMD. BOAArchitecture shall perform detailed research to identify all affected stakeholders that may be impacted. BOA will be responsible for researching Prior Rights to clearly identify parties responsible for funding relocation of impacted utilities. It is anticipated that the affected stakeholders will include, but not be limited to, the Public Utilities Commission,AT&T, Spectrum, Charter, Los Angeles County Fire Department,Air Quality Management District, Southern California Edison, and City of South Gate. BOA will also develop engineer's estimate of utility relocation costs. BOA will meet with the City Department of Parks and Recreation so they can maintain their programming for continual use of the museum and coordinate their use of the facility with the South Gate Police Department. BOA will meet with the City's Field Operations to clearly understand the maintenance needs for this transformation and shall provide training and education to staff and obtain input through periodic meetings.
Coordination with the utilities companies shall include the following:
a Consultant shall conduct a utility investigation within the Project construction limits based on available record information and review utility information to determine the impact of the project on the various utilities, including making contacts with each affected utility company to determine profiles of any facilities that may interfere with the proposed construction.
Maintain a contact log.
Prepare an initial request for utility information such as atlas sheets, mapping, or as-built plans.A utility base map will be developed based upon information received from the utility companies.
Submit 30% 60%, 90%, and I00% plans to the utility companies for review and comment. Plans will only be distributed to those utility companies with facilities within the immediate project area.
Coordinate with utility companies to relocate or upgrade their facilities (upon their request), as needed, within the project limit.
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BOA will be responsible for determining any utility upgrades or installations that will be required to service the existing and proposed improvements and to coordinate the installation of all required upgrades with each affected utility company.
Lead efforts to identify ownership of unknown wet or dry utility lines.
Plan and coordinate with Southern California Edison regarding any services needed and any effected utility agency.
TASK 4 - PRELIMINARY ENGINEERING
FIELD SURVEY
BOA will conduct field surveys as required for the preparation of the design documents. EOC being an old, dated building, the design will be required to ensure ADA accessin and around the project site, plus within the interior.
BOA will perform sufficient field surveys to guarantee accuracy of the final construction plans.Surveying services shall be in accordance with the following:
Field Surveys:provide Full ramp sections survey including field data at all control or critical points to comply with ADA requirements at building Entry way and at exists.
Survey project site and building interior forADA accessibility, TASK 5 - PLAN PREPARATION,ARCHITECTURAL & ENGINEERING DESIGN, GENERAL AND
SPECIAL PROVISION FOR FEDERALLY FUNDED PROJECT
BOAArchitecture shall prepare Plans,Specifications, and Engineer's Estimates at levels of completion of 30%, 60%,90%,and I00%. BOA will provide plans and specifications for Adio-Visual Technology Mechanical, Plumbing, structural, electrical andArchitectural design services that are associated with the improvements and any necessary upgrades or needed for the EOC and meets all local and federal requirements. City will provide review comments at all design stages,inclusive of at the I00% design stage.lt is expected that I00% Plans,Specifications and Engineer's Estimate will be complete and include comments and input from all stakeholders. One set of Mylar shall be produced after I 00% plans are approved by the City.
Interior improvements, alterations and remodeling shall conform to the California Building Code and shall meet the International Fire Code (IFC) whereas BOAArchitecture may be required to meet the IFC by installing a Sprinkler System as deemed necessary.
BOA will consider plumbing upgrade to the facility to meet the demand when the EOC is activated. All plumbing upgrades shall meet the California Plumbing
Code.
Security Design Elements: BOA will consider as part of the design element; Intrusion Detection and Alarm System, access control and perimeter security, by installing electronic access control systems by the use of Badges, and card readers at controlled entry point, reinforce accessdoors and other entry points, interior and exterior IP-based cameras, motion detectors and remote monitoring capability.The CCTV should be integrated with access control, intrusion detection and alarm system, should have Intrusion sensors on doors, windows, and accessible openings and integration with central monitoring system.
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All Plans,incJudingArchitectural, Mechanical, Electrical, Plumbing shall conform to California Building Code or the International Building Code and other federal and State codes. Drawings shall conform to City Standard Plans and the Standard Specification for PublicWorks Construction. BOA will coordinate with City regarding the final plans and Specification format e.g.,AutoCAD or Revit.Also, BOAArchitecture shall coordinate the design phase of this project with City in regard to scale, sheets required, fonts and size of text, etc.All plans must be signed and stamped by a registered Civil Engineer, and/or other registered engineers orArchitect as required by the design documents being prepared. Plans are not considered I 00% complete until stamped by City Building Department, Fire Department (if needed) and Engineering Design Division with the proper date.
As part of the PS&E, BOAArchitecture will also produce the following documents, a Provide full architectural services for EOC/Educational facility design, this includes but not limited to:
' Essenc!al facility WiFl Space Plannirig.
Walls retrofit.
Window retrofit (with security screens) with impact rated exterior glazing.
Window shutters
Upgrade HVAC system to meet the demand of the EOC staff (about 12 members).
Back up power.
Zoning and pressurization
HEPA Filtration, 24/7Ventilation capability
Protected outside air intake.
Isolation dampers
Potable Water storage.
Uninterruptible Power Supply (UPS)
Power supply: Dual utility feeds
Emergency egress lighting.
Task lighting with dimming controls.
Redundant lighting iri command and communications areas.
Telecom and Internet providers withWIFl, (2 Internet providers).
Fiber optic cabling and radio communications
Data cabling (Cat6A or better) and secure server racks.
Fire Alarm and Life Safety.
Voice evacuation system.
Dedicated emergency circuits for fire alarm and life safety systems.
Site Access & Circulation with multiple ingress/egress points.24/7 secure access for staff and responders. 18 31
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Furniture and Interior design.
@ (Tables, Ergonomic chairs with adjustable armrests,lumbar support, desks etc.) Workstations / Consoles
Modular command center desks.
Sit-stand capable desks.
Cable management and power/data access built in.
Large ConferenceTable with Power/data access integrated.
Monitor Mounts andVideoWalls.
Multi-monitor arms per station.
Large video display wall consoles
Whiteboards / writable wall panels.
PortableAV carts or built-in display monitors.
Storage cabinets for maps, plans, documents, phones, radios etc.
IT & Communications Room with server racks/data cabinets Standard office desks.
* Printer stands
Stand By Generator;
* Generator, capable of handling all EOC needs during an emergency with an Automatic Transfer Switch (ATS) with Auto-Start controller, generator pad and enclosure with fuel storage system, grounding system, battery and charger, and Remote monitoring system. All electrical work must meet NEC and Local codes.
Communication Equipment.
a VHF/UHF radios, portable and base stations
Phones and Cell Phones
Internet terminals
Routers, firewalls, switches,Wi-Fi, secure remote connection Servers and NetworkAttached Storage
Workstations with headsets and webcams
Printers, scanners, fax machines
GIS and mapping tools
Redundant communication paths
Emergency Alert System, integrated Public Alert and Warning System Social media management tools and TV/radio broadcast monitors Audio/visual systems (video walls, projectors)
Whiteboards and collaboration tools
Incorporate standards from FEMA, NFPA,ICC, and ADA
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Environmentally Friendly Design and Amenities
BOAArchitecture will prepare plans utilizing Energy Conservation and other environmentally friendly design, such as the use of LED Lighting with motion and occupancy sensors, Smart HVAC System with zoned climate control, NaturalVentilation & Lighting: Maximize use of windows/skylights during museum hours; install high-efficiency blinds or smart glass for EOC use, Energy Star Equipment:All AV, IT, kitchen, and office equipment should be energy-certified, water conservation, using low flow fixtures, Integrate lighting, HVAC, and security under a smart management platform, and Optimize energy use based on occupancy and schedules. Being a historical museum, the Architect is encouraged to Work with a preservation architect to ensure modifications meet SHPO (State Historic Preservation Office) guidelines, Use reversible construction techniques and Avoid dri(ling or altering original materials when installing tech or utilities.ln addition, BOAArchitecture shall consider the use of modular walls arid convertible furnitare for fast trahsitions between museum, conference, and EOC setups and make the EOC self-sustaining in emergencies using solar, battery and a biodiesel or natural gas generator.The new generator shall be on the approvea 1ist byAQMD. BOAArct'iitecture shall seek. approvai from Building and Safety Division for the Project design plans at 60% and 90% submittals and addressing Building plan check comments.
TECHNICAL SPECIFICATIONS
BOAArchitecture will prepareTechnical Provisions and shall clearly identify the work and materials for each bid item.
COST ESTIMATE
BOAArchitecture will prepare construction cost estimates at 30%, 60%, 90% and I 00% completion milestones in electronic PDF format and Excel format. utilizing quantity calculations for the various items of work. Estimate will incorporate unit prices for the various items of work, shall utilize lump sum pricing for only those items approved by the City's project engineer and shall clearly define the items of work and cost associated.
TASK 6 - CONSTRUCTION BIDDING PHASE SERVICES
The City will prepare Construction Bid Package. BOAArchitecture will advise the City on the appropriate response to bidder's technical questions. Prepared plans, specifications and/or quantity estimates to be issued as addenda as the City determines appropriate. BOAArchitecture will provide support during construction bidding phase and advertising period as follows:
Attend pre-bid meeting.
ASSiSt in Analysis of Bids, as necessary.
Log questions and responses to bidders' questions regarding the bid documents.
Evaluate the need for addendum to bid documents in response to bidder's questions and prepare addendum if required.
TASK 7 - PRE-CONSTRUCTION MEETING AND JOB-SITE MEETINGS BOA Architecture will attend the pre-construction meeting, job walk, and job-site meetings as required over the course of the construction schedule.lnclude appropriate meetings in BOAArchitecture's proposal. 20 33
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TASK 8 - RESPONDTO REQUESTS FOR INFORMATION AND SUBMITTALS (AS NEEDED) Provide response to contractor's requests for information (RFI) about the plans and specifications.This task includes conferring with the City's Project Manager regarding RFIs. Consultant shall assume that fifty (50) RFI's will be received and responded to by consultant. Consultants shall review and respond to the submitted RFIs within 5 working days.
In addition, Consultants shall prepare design changes as needed to address unforeseen site conditions, to provide field design recommendations and/or changes, or to address any iSsueS that may arise. Consultant will assume some normal design changes will be needed.
BOA Architecture will review, provide comments on, and approve all submittals submitted by the contractor during the construction phase of the project within 2 working days of receipt of a submittal request. Log Requests for Information and provide responses, Log all Submittals, and provide design recommendation inclusive of design details
Regularly scheduled construction observation is specifically excluded from this scope of work.
TASK 9 - PREPARE RECORD DRAWINGS (AS-BUILTS)
Within 60 days following the completion and acceptance of the project, furnish City a complete set of revised original tracings showing as-built conditions on Mylar. Revisions will be solely based on as-built information provided by the City's Construction Manager and the Contractor. 21 3't
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PROJECT APPROACH
BOA's project management approach is based upon our extensive past expqrience in preparing comprehensive architectural construction documents for architectural Community Center, EOCs, City Hall, and other municipal architectural projects using a Multi-Discipline Design Team. Your project will need not only architectural expertise, but also other design disciplines, such asADA Compliance (in-house expertise), Landscape architecture, construction manager, and Engineering design. BOA will provide leadership and direction to the Design Team. BOA's management approach incorporates the following 6 components used successfully on facilities design projects:
Project Management
Project Documentation
Consultant Coordination
Construction Administration
Quality Control
Work Plan
1.PROJE-CT MANAGEMENT
With a long history in municipal facilities modernization and renovation, BOA has continually refined its management philosophy to enhance future projects.As your project's architect, BOA will apply our most advanced management techniques.
Our management plan aims to deliver a well-designed project that surpasses client expectations, stays within budget, meets deadlines, and fulfills all furictiorial, technological, and State and Federal accessibility requirements.
Our approach is guided by the following key considerations:
Design/Management Integration
Successful projects require the fusion of the design disciplines with those of management. They must have common goals and an integrated process. This is best achieved by appointing leaders with mutual respect and extensive PublicWorks and modernization design experience on similar projects.
BOA will have Edward Lok Ng,Architect, as the Project Manager.An examination of Mr. Ng's qualifications reveals that he has designed and managed 3 EOC's projects, 10 City Council Chamber renovation projects, over 50 City Hall renovation projects and over 500ADA Compliance Municipal design projects. He is a!so recognized as an expert in the field ofADA compliance. It is the Project Manager's task to help establish the appropriate design vision and see it through its successful realization.
Client Participation
Client participation is crucial for achieving design goals, as understanding the client's needs is essential.
Active c(ient involvement, including key user groups, will be maintained throughout the design process. The Project Manager will ensure that the efforts of the team are always addressed to the specific client user group. The understanding and involvement of the client will extend to City appointed representatives, i.e., maintenance managers, IT Dept., safety/security officers, and City inspectors and engineers in a mutually productive partnership. The Design Team is intimately familiar with ADA Compliance projects. Team-work and close coordination among staff, consultants, and the Clients are essential to a successful project.
Timely participation and response of the Client is absolutely critical if the project is to be successful and "on time" and "on budget".The Design Team will be responsible for ensuring that a high degree of coordination occurs and that project milestones are met. The DesignTeams biggest assets are its attention to construction details, thoroughness in drawing documentation and ease of constructibility. A major priority of the Design Team will be to establish a continuing dialogue with your staff, the City Building and Safety plan check, and representatives of interested parties so that our products reflect community goal, City policy, and conformance with yourAudio-Visual (AV) technology goals. 22 612
Specialist Expertise
Our firm boasts extensive expertise and experience in municipal ADA compliance projects, underscored by a track record of successful engagements across various public and municipal facilities.With over 60 years in architectural design, we have continually refined our approach to ensure rigorous adherence to ADA guidelines. Our team includes seasoned professionals with specialized knowledge in accessibility standards, including design and construction experts who have worked on numerous municipal and ADA compliance projects.This includes extensive work on municipal buildings, City Halls, recreational centers, and public spaces where we have seamlessly integrated accessibility features while meeting both functional and aesthetic goals.
Continuity
The understanding of the project needs and the resultant design goals must be maintained throughout the project's duration. In construction phases, it is as necessary as in the design phases,to make certain that the original intent, of the client and designer are realized in the final built product. The key members of the team, under the leadership of the Project Manager will be responsible for the direction of the project throughout all phases to ensure continuity of design intent.
Methodology
BOA utilizes a sophisticated design process which invests a greater level of development than normal in the preliminary phases.This will result in a complete statement of design intent, scope of work, and identify all facilities addition/renovation design solutions prior to commencement of final documentation.
This is achieved by a carefully structured work plan complemented by I00% utilization of CADD-BASED3-Dimension (3D) documentation.All documents are produced on 3D from initial concept to construction documents. We use the latest 3-dimensional modeling software to add clarity and readability to our drawings. The ability of 3D-BASED procedures to adapt and quickly incorporate the evolution of basic developments is fundamental to the efficiency of this process.We also use this same 3D software for all our 3D color renderings to present to you.
2.PROJECT DOCUMENTATION
Project Documentation is a result of systems set up in BOA's Project Management Manual. This guide on how to run a project effectively and efficiently, developed more than 60 years of architectural practice, is firm, but flexible; responsive to the specific dynamics of specific projects, but unyielding in its insistence on full documentation, responsiveness, and performance. Keys elements include:
Project Checklist
This is initiated at the beginning of each project and services as a guide of all elements of the project to be completed, and as a central index for all project related material. It is continually updated and reviewed during regular project audits.
Product File andTechnical Project Checklist
Initiated at the start of design, this checklist serves to record all considerations and decisions regarding building materials and methods to be used in construction. It also becomes a comprehensive guide for preparation of the Construction Documents.
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3. CONSULTANT COORDINATION
The engineering consultants will play a very critical and active role in all phases of the work. The Project Manager leads in coordinating the efforts of consultants with the help of:
a Frequent coordination of meetings.
Consultant orientation packets which are distributed at pro')ect commencemem and periodically through the project.
Clearly defined scopes of work which define separation of responsibilities and eliminate grey areas.
Milestone Outline, prepared specifically for each project which clearly defines consultant performance expectations for each phase.
Project Schedule coordinated with a milestone outline, reviewed and signed off by all consultants.
Drawing Status Log which is updated every two weeks which track's consultant's performance.
CAD9 procedures involving background and overlay methodologies that insure up-to-date and coordinated design effort.
4. CONSTRUCTION ADMINISTRATION
BOA understands the importance of efficient construction administration. To ensure that the design and technical iritent are conveyed to the contractor and that the project knowledge is available throughout this phase, the construction administration is led by the Project Manager. For the subject project, the project Manager, Edward Lok Ng will personally review shop drawings as well as attend job site meetings. A Senior Project Manager from each of our consultants will be assigned to assist the project Manager and ensure that the highest standard, procedures and methods of construction are empioye6.
BOA will also aid in developing a Construction Phasing Plan to minimize disruptions to ongoing operations.
We will assist in the development of a Phasing Plan to ensure continuity for any essential activities during construction. Our experience includes successfully supporting various municipalities, such as Costa Mesa, Carson, Laguna Niguel, and Irvine, in renovation projects where maintaining the operational functionality of facilities was critica!. Our success in these projects stems from prioritizing the ongoing operation of the building from the early design phases.
5. QUALITY CONTROL
Quality assurance begins with the commitment, experience and abilities of the team members. All of the firm's personnel contain many design specialists (specifications, modernization/ repair design, safety (bulletproof) enhancements, constructibility and ADA Code Requirements) versed in the complexities of the individual phases of the design process. The quality assurance program for the project will draw on these skills to assist the team in obtaining its goals for a design of vision that delivers the maximum functional and accessibility so(ution to the user that addresses the needs of the client and does so with the most efficient construction process. BOA has an established Quality Control program that is based on three mechanisms:
The Quality Control Manual
The Quality Control Manual documents, activities, tasks, and deliverables are to be achieved in each phase of work. Checklists are included and, at the completion of each phase, are signed off by the Project Manager.The manual also includes exemplary forecasts for meetings, programs, schedules and agendas. 24 31
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Quality Control Review
Quality Control Reviews occur prior to review Submittals and at key points in the project schedule. During these reviews, the entire sets of documents are checked by an experienced, a architectural professional who has had major experience in the design of similar projects to ensure a"questioning character" in this process. Major emphasis is placed on Constructibility and on satisfying the ADA and operational technology requirements of the user and thoroughness of documentation.As a part of this project, BOA will commit Mr. Leo Arteaga, CASP/Quality Review Officer. Mr.Arteaga will be ideal for this role because of his extensive ADA-Compliance and Public Works experience, and familiarity with processes and procedures of the City and County. Mr.Arteaga will review all deliverables at, 50%, and 95% completion.
This involvement is formalized and part of the quality control manual procedures.We are committed to providing quality design services and trust that our past work with other local cities in Southern California is indicative of that commitment.
Project Standards
From our experience of more than 2000 municipal modernization projects with numerous Cities in California, BOA has developed its own Project Standard that can be customized to the Client that enhances quality control of bid documents and the construction process. Project Standards include:
a) Construction document detail drawings:With the input of past governmental clients, BOA has developed, refined, and field tested over 200 Standard municipal facilities and ADA Compliance construction details.We have Standard, field tested, construction details for just about every field condition possible; accessible desk and work counters, accessible work stations, EOC workstations, public accessible counters, access elevators and lifts,ADA signage, railings, entry doors, stairs, ramps, site work, parking lot, path of travel, etc.
b) BOA has developed a standard Public Works equipment list e.g., fixed seating, types of new handrails, access lifts, plumbing fixtures, drinking fountains,ADA furniture, restroom accessories, audio-visual equipment, accessible stairs, ADA signage, etc., complete with manufacturer Model # and their acceptable approved equal.The Standard equipment list have been field tested and proven to be of high quality, durability, parts availability, and acceptable to the many past governmental municipal clients. c) BOA has developed a standard keynoting system with over 150 items that addresses virtually every public facilities field condition and many retrofit/repair conditions.These standard keynotes have been field tested and refined, and have proven to be clear and concise to construction contractors.
The Quality Control program has resulted in an outstanding bid record of projects being at or under budget, meeting the original project schedules and having a record of excellent construction success that reflects our document quality and understanding of theADA compliance and public works construction process.
6.WORK PLAN
An integral part of our project management approach is our work plan.This is a written forecast of what BOA will do, step-by-step in each phase of the project.The client will be given an opportunity to review our work plan to inputcitygoalsandcommentsbeforestartof designwork.Becauseof yourpagelimitations,a samp/e of our Work Plan can be found in the Appendix.
RESOURCE ALLOCATION MATRIX SDF
Because of your page limitations, a sample of our Resouce Allocation can be found within the Fee ProJposal (Submitted Separate/y)
25 3Z
615
RESUMES
EDWARD LOK NG,ARCHITECT, LEED AP
President/ Sr. Project Manager and Designer
PROJECT RESPONSIBILITY
@ Maintain Client communication, lead overall design effort in form and function, compile client and user group input and day-to-day contact with Client.
EDUCATION
* Bachelor of Architecture, University of Hawaii, 1981
PROFESSIONAL REGISTRATION
Licensed Architect, C- 16840, State of California, 1986 LEED A-Ecre-drtei-d Prcfe-s-sional 2009
Completed Accessibility SurveyorTraining for State Leased Buildings and Facilities, State of California, since 2003
EXPERIENCE: Edward Lok Ng has been a member of BOA since 1982. Principal and Director of Design, Mr. Ng has over 40 years of experience in all phases of the design process. He has personally designed and managed over 500 municipal facility projects for local cities. Most importantly, he has designed or managed 3 EOC's, 8 City Council renovation projects and over 20 City Hall renovation projects for many local cities. He leads a talented team of designers and consultants to ensure that design solutions effectively meet the clients' and users' needs while adhering to client schedules and budget constraints.
He has been the Project Manager and Designer the Palmdale EOC and the Artesia EOC. Additionally, he has completed numerous other projects Parks and Recreation facilities, civic/public buildings, city hall, Fire Station facilities, and ADA retrofit/transition plan projects.This experience coupled with Mr. Ng's dedication and commitment to sustainability and design excellence has led to numerous honors and repeat clients for BOA. Finally, Mr. Ng has personally designed over 200ADA Compliance projects for numerous public entities, including the Cities of Jrvine, Huntington Beach, Tiistin, Cypress,Anaheim, State of California, and many others. Mr. Ng is very familiar with expediting architecture projects with AV and IT technology.A certified plan review consultant to California's Division of the StateArchitect, Mr. Lok Ng has completed DSA-sponsored training as an Access Compliance Plan Reviewer and Accessibility Surveyor.As a member of the City of Long Beach Disabled Access Appeals Board since 1994 and the Design Review Board for the City of Downey since 1989, he has reviewed applications and appeals for a broad range of commercial and municipal design projects. He is also LEED,AP Certified and has design several LEED Certified projects, which will be a
great asset for the sustainability and
seamless transition between old
work and new work in renovation
prolects.
26 3C}
616
LEONARDO ARTEAGA PROJECTMANAGER,CASP
PROJECT RESPONSIBILITY
a Apply and interpret technical requirements of the Americans with Disabilities Act and access provisions of the California Building Code.
EDUCATION
a Bachelor ofArchitecture, California State Polytechnic University at Pomona, 2002
PROFESSIONAL REGISTRATION
a California Certified Access Specialist, 2009 - CASp #55 ICC-Certified Accessibility Inspector and Plan Examiner - #8088179 EXPERIENCE: Leonardo Arteaga is a Project Manager with expertise in applying and interpreting technical requirements of the Americans with Disabilities Act (ADA) and access provisions of the California Building Code (CBC). Mr. Arteaga is a California Certified Access Specialist. He graduated from California State Polytechnic University, Pomona, in 2002 with a Bachelor of Architecture degree and has been at BOAArchitecture since 1997. In 2009, he successfully fulfilled the experience and testing requirements set forth by the Division of the State Architect (DSA) and became a California Certified Access Specialist. His experienceADA Compliance experience includes accessibility plan check services on behalf of the DSA-Los Angeles Basin Regional Office and the County of San Bernardino-Department of Risk Management,ADATransition Plan and accessibility inspections, compiling inspection information into accurate and concise accessibility reports, cost feasibility reports, and code analysis roles covering all phases of barrier removal. His relevant experience and expertise includes all types of municipal facilities (City Halls,Theaters,Auditorium, Community Centers) for ADA Compliance for the Cities of Long Beach, Placentia, Irvine, Huntington Beach, and for the State of California DMV at Oxnard. Other experience include DSA-LA Basin Region Office - ConsultantAccess Compliance Plan Reviewer (2008- 201I ), County of San Bernardino, CA - Inspection, Review and Analysis, and ADA Title Ill Private Entity Accessibility Surveys - multiple facilities. Please note that Mr.Arteaga oversew the production of 5 City council chamber renovation projects and 15 City Hall renovation projects. 27 '-}t) 617
KYLE NG
PROJECT MANAGER, DIRECTOR OF INTERIOR DESIGN
PROJECT RESPONSIBILITY
Equipped with a BFA in InteriorArchitecture (from CSU Long Beach) and Masters of Architecture (Cal Poly Pomona), Kyle is BOA's Director of Interior Design.
Kyle offers valuable design insight and is in-charge of interior design directions, and is responsible for our extensive interior materials library and resources. He works to spearheads the production of interior design construction documents; drawings, specifications and 3-dimensional modeling. He also coordinates with Clients and our sob-consultants/engineers to resolves critical intericr design issues.
EDUCATION
Masters ofArchitecture
Cal Poly Pomona University, 20 l 7
BFA,InteriorArchitecture from CSU Long Beach
Licensure in Progress
YEARS OF EXPERIENCE
Employed by BOA since 2010
EXPERIENCE
Kyle has been a member of BOA since 2010, with over 15 years of architectural experience in all phases of a project, from conception, through construction, and project close-out. He has experience in both private commercial and especially public works interior renovation projects for numerous public clients; understanding the goals of the Client and that open communications are the keys to a successful project. He leads the interior design and production effort to ensure that design solutions effectively meet the clients' and users' needs and goals while adhering to client schedules and budget constraints.
He is advance-proficient in both Computer Aided Design (CADD) and in BIM Revit 3D 2020. He has been the Project Manager for interior design projects for numerous public agencies; Cities of Irvine, Costa Mesa, Laguna Beach, Laguna Niguel, Pasadena, and for LA County ISD, and Orange County Fire Authority. Kyle's wide variety of interior PublicWorks design work experience includes:
RootVision Dental Office, interior renovation & exterior fagade improvement Historic Long Beach Restaurant restoration and re-creation, 4251 Long Beach Blvd.
QC Fire Authority, Fire Station #41 Air Operations interior addition-renovation City of Laguna Beach City Hall interior renovation, various locations City of Costa Mesa Finance Dept. interior renovation
City of Laguna Niguel Senior Center interior renovation LA County ISD, interior & exterior renovation at 4 Social Services locations City of Pasadena Police Dept. renovation to 3 floors, and Interior Design for 3 fire stations City of Laguna Niguel Council Chamber renovation
City of Costa Mesa Council Chamber renovation
City of Palmdale EOC
28 618
PASTADA-COMPLIANCE PROJECTS
Thefollowing isa list of selectedADA-CompJianceprojects completed by BOA's current in-house staff:
FOR STATE OF CALIFORNIA, DEPT. OF
MOTORVEHICLES (DMV):
a Glendale DMV - $260,000.
Fresno, DMV - $250,000.
Bakersfield DMV - $200,000.
Santa Monica DMV - $200,000.
FOR STATE OF CALIFORNIA, DEPT. OF
FISH AND GAME:
* Bolsa ChicaWildlife Reserve - $1so,ooo.
Newport Bay Ecological Reserve -$1so,ooo.
Fillmore Fish Hatchery - $120,000.
Mammoth Lakes Fish Hatchery - $120,000.
Kern River Fish Hatchery - $130,000.
San Jacinto Wildlife Area - $120,000.
Imperial (Saltan Sea)Wildlife Area - $160,000.
FOR STATE OF CALIFORNIA, DGS-RESDPSB,VARIOUS STATE FACILITIES:
a Ronald Reagan State Bldg. - $80,000.
Fresno Water Resources State Bldg. - $1 so,ooo.
Santa Ana State Bldg. - $140,000.
Van Nuys State Bldg. - $1 so,ooo.
FOR STATE OF CALIFORNIA, DEPT. OF
MENTAL HEALTH
a Napa State Hospital - $5,000,000. for 24
facilities
FOR MUNICIPALITIES ADA
COMPLIANCE:
Manhattan Beach, Maint. Dept.ADA Retrofit,
City of Manhattan Beach, CA -$800,000.
TorranceAirportADA Restroom/Washrack,
Torrance, CA - $1so,ooo.
Redondo Beach City Hall ADA Retrofit/Audit,
Redondo Beach, CA - $150,000.
Green Meadows Recreation Center,ADA
Retrofit, City of Los Angeles, Rec. & Parks
Dept. - $200,000.
Banning Park Senior Center, City of Los
Angeles; Recreation and Parks Department -
2,000,000.Bellflower
City of Long, City Hall ADA Compliance,
Lomita, CA - $120,000.
FOR L. A, COUNTY ADA COMPLIANCE:
LA County Fire Station #53,ADA Retrofit,
Rancho PalosVerdes, CA - $100,000.
LA County Fire Station #56,ADA Retrofit,
Rolling Hills, CA - $1oo,ooo.
Harbor Hills Public Housing Project,ADA
Compliance and modernization, Lomita,
CA - $1,500,000.
FOR PRIVATE CLIENTS:
* Seal Beach Shopping Center Renovation/ADA
Retrofit, Seal Beach, CA - $250,000.
East Side Christian Church Renovation/ADA,
Long Beach, CA - $400,000.
FOR CITY OFTUSTIN ADA
COMPLIANCE:
@ Tustin Frontier Park,ADA Retrofit/Audit, City
ofTustin, CA - $1so,ooo.
PineTree Park,ADA Retrofit/Audit, City of
Tustin, CA - $140,000.
FORTHE CITY OF LONG BEACH ADA
COMPLIANCE:
To date, BOA has completed 25 ADA facilities audit
and retrofit projects for the City of Long Beach:
a North Long Beach Branch Library -
$1so,ooo.
Burnett Branch Library - $1so,ooo.
Bret Harte Branch Library - $1oo,ooo.
City Hall - $400,000.
Main Library - $300,000.
Long Beach Sports Arena, 11,500 seat sports
arena - $1,000,000.
Terrace Theater - $1,000,000.
CenterTheater - $100,000.
LongBeach Convention Center - $300,000.
EIDorado Park Nature Center - $1so,ooo.
Long Beach Senior Center - $300,000.
Convention Center Parking Structure -
$1oo,ooo.
Belmont Plaza Pool & Community Center -
$200,000.
Elevator - Citywide - $300,000.
29 619
FORTHE UNITED STATES POSTAL
SERVICE ADA COMPLIANCE:
Within the past five year, since 1995, BOA has
performed 20 ADA transition plan/retrofit projects
for USPS. The following are selected projects, and
their construction cost.
North Long Beach, Long Beach, CA - $70,000.
Pacific Station, Long Beach, CA - $50,000.
Spring Carrier Annex, Long Beach, CA -
$50,000.
Downtown Long Beach, Long Beach, CA -
I,ooo,ooo.
North Torrance,Torrance, CA - $50,000.
Old Town Torrance,Torrance, CA - $60,000.
Downtown Whittier,Whittier, CA - $1oo,ooo.
Willowbrook Branch, Compton, CA - $20,000.
Gardena-South, Gardena, CA - $50,000.
South Downey, Downey, CA - $50,000.
San Pedro-Main, San Pedro, CA - $300,000.
Surfside Station, Sunset Beach, CA - $30,000.
PalosVerdes Station, P.V.Estates, CA - $50,000.
Avalon MPO, Catalina Island, CA - $30,000.
East Lynwood, Lynwood, CA - $50,000.
FOR CITY OF MONTEBELLO:
Ashiya Park - $1so,ooo.
City Park - $200,000.
Holifield Park - $1so,ooo.
FOR CITY OF HAWTHORNE ADA
COMPLIANCE:
Ramona Park - $50,000.
JimThorpe Park& Comm.Ctr.- $200,000.
Eucalyptus Park & Comm. Ctr. - $200,000.
Holly Park - $1 oo,ooo.
Holly Glen Park - $200,000.
AirportAdmin. Bldg. & Comm. Ctr. - $200,000.
FBO Hanger - $50,000.
Airport Museum - $100,000.
Hawthorne Plaza Parking - $100,000.
Zela Davis Park - $50,000.
City Hall - $300,000.
Police Station - $200,000.
Fire Station #l - $50,000.
Memorial Ctr. & Comm. Ctr. - $200,000.
Senior Citizen Center - $100,000.
Memorial Park - $100,000.
Hawthorne Swimming Pool & Bathhouse-
$200,000.
FOR CITY OF ROSEMEAD:
a Rosemead Senior Center Renovation/Addition
and ADA Compliance - $300,000.
Rosemead City Hall ADA Compliance -
$80,000.
Garvey Park Restroom/Concession and Ball
Fields/Playground - $400,000.
Garvey Park Community Center Addition and
ADA Compliance - $400,000.
FOR LOS ANGELES UNIFIED SCHOOL
DISTRICT:
Wilmington Park Elementary School - $50,000.
Fries Avenue Elementary School - $50,000.
Windsor Hills Magnet School - $120,000.
FOR CITY OF LA PUENTE ADA
COMPLIANCE:
City Hall - $300,000.
La Puente Community Center/Gym
Senior Center - $50,000.
La Puente 22 Acre Park with 3 sets of park
restrooms and Community Center - $250,000.
Miscellaneous City owned buildings - $50,000.
30 Ll3
620
CONSULTANTTEAM
DESIGN TEAM
BOA Architecture
Edward Lok Ng
Architect, LEED AP, Project Manager
BOA Architecture
Leonardo Arteaga
uality Control, Production Director
CASp Certified
Sub-Consultant
Engineering Design Analysis, Inc.
Mechanical, Electrical, Plumbing
Engineering
BOA Architecture
Kyle Ng
Director of Interior Design, Project
Manager
Sub-Consultant
Pacific Engineering
Structural Engineering
Sub-Consultant
Triton Technology
AV Technology, Computer
Integrator
Please note that BOA Architecture, as the prime-consultant, will be responsible for all aspects of your project, including architecture and engineering. Our sub-consultants that are listed above are all State of California licensed professionals in their respective disciplines and have teamed with BOA on numerous Public Works Architecture Projects in the past 20 years.
Mechanical, Electrical, Plumbing Engineering: Engineering- Design-Analysis 10231 Slater Ave., Suite 203, Fountain Valley, CA 92708 Kevin Friedman, PE. CA State License# 27267- holds a BSME from Purdue University. Mr. Friedman has over 30 years' experience in PublicWorks projects in facilities planning and design, interiors design, special building systems planning and design, laboratory design, controls, energy conservation, and computerized building modeling and simulation for commercial and public works projects.
Structural Engineer: Pacific Engineering, 17703 Crenshaw Blvd.Torrance, CA 90504 ContactVictor Chai-Prasert 310-612-3102. I 7703 Crenshaw Blvd.Torrance, CA 90504;Victor Chaiprasert CA State License #C36235 - Mr. Chaiprasert is a registered structural engineer in the State of California with over 30 years of experience in steel, timber, masonry and reinforced concrete construction of all types of structures. BOA has worked with Pacific Engineering for over 20 years.
AVTechnology: SeeAppendixfor full Qualifications forTritonTechnology. 31 Ll'l
621
PROJECTAPPROACH:WORK PLAN (cont.)
6.WORK PLAN
An integral part of our project management approach is our work plan.This is a written forecast of what BOA will do, step-by-step in each phase of the project.The client will be given an opportunity to review our work plan to input city goals and comments before start of design work.
PRE-DESiGN
Prior to any field assessment or design work, BOA and Triton Technology (AV Consultant) will meet with the City staff that will be involved in the project along with your maintenance staff. We will seek information on day and night time use, design parameters, scope of work, and review your broadcast functions.
We will also collect available data on safety hazards, programs, maintenance issues, access, paths of travel and information relevant to existing conditions of the existing facility. Perform field investigation forADA ComplianceandAVtechnology.Wewill also reviewall existingdrawings,as-builts and projectrequirements, as well as obtain City Standards, goals for ongoing operations during the construction phase preferred materials and technology equipment. Evaluate existing building systems, conditions, programs, maintenance practices, apporteriances, etc. at the existing site.
Contract Negotiation and Approval
a Ascertain Owner's requirements
Determine form of contract and review
Review possible modification to clients standard
contract form.
a Define architects' scope of work
Initial Meeting with Client
ES'eabl!Sh prOtOCOl and LINES Of cCimmuri!cat!on
Statements of Goals and Objectives
Review schedule & establish significant milestone
dates
Program Appraisal
a ReviewADATransition Plan
Review functional and technology program
Verify functional relationships
Confirm area allowances
Update program changes
Interview user groups
a Assess space expansion needs
Site Appraisal
* Walk site and document observations
Photograph each ADA Compliance deficiency
Establish need for survey, as-built drawings,
asbestos/hazardous materials report
Establish location of temporary City Council
meeting room during construction period
Assessment Report
Client to approve sample of assessment report
Priority ranking
Building Code mitigation
Cost Estimate
Photos of each item of work and ADA
Compliance deficiency
Describe recommendaticr,s/resolotions
a Floor plan of proposed design solution
Work Plan/Scope ofWork
a Compile Client and User input
Compile materials and equipment list
Compile consultant input
Compile on-site findings
Develop project directory
Establish quality control procedures
Establish project numbers and accounts
a Review legal and agency requirements
Contract Negotiation and Approval
a Ascertain Owner's requirements
Determine form of contract and review
Review possible modification to clients standard
contract form.
Client Meetings
* Establish frequency and pattern of attendance.
Define architects' scope of work
32 llF
622
SCHEMATIC DESIGN
Based on your scope of work and its conceptual proposed design solution, schematic layouts will be further developed and refined with 3-dimension modeling software. Input will be received from the Client and Consultant Design Team. Upon design refinements, consensus will be reached as to the preferred schematic layout. BOA would again, emphasize the importance of Client and User input in this phase of the project. The following is an outline of the Schematic Design Phase.
Issue Project Documents
ii Program
Budget & Cost Model
Schedule
Project Directory
Protocol
* Work Plan
Initial Meeting with ConsultantTeam
* Review project documents
Establish consultants' goals
a Establish CADD 3D format and files
Initial Meeting with Client
a Review Schematic Design Schedule
Establish "Key" dates and participants
Establish design goals
a Review scope of work
Concept Studies
a Schematic Design options for site plan, floor plan
Options for elevation design
Study connections/access
Review construction methods
Check concepts against cost plan
* Review options with client
Inter-Team Interviews
a Establish space planning goals
* Refine selected options
Phase Development & Documentation
Establish building plans
Proceed with interna1 and inter-team QC review
Establish building sections and elevations
Establish building systems
Develop overall site design
Address "special" issues, e.g.,ADA code & design
for broadcast, special equipment
Complete Phase Documentation
a Preliminary Quality Control (QC) review
a Coordinate all disciplines
Cost Analysis
a Review options with client
PreliminaryAgency Review
a Obtain schedule commitment
Review areas of concern
Quality Control Review
a Final review by Quality Control Officer
a Sign off by Project Manager
Formal Acceptance by Client
* Notice to proceed with Design Development
Value Engineering
* Review all options with client
* Issue agreed changes to all consultants
Client Meetings
* Scheduled as needed.
33 \..l1,
623
CONSTRUCTION DOCUMENTS
Once all proceeding phases of design have been approved by the Client and the project cost has been reconciled, BOA and its consultants will develop construction documents and specifications for implementation.
All construction documents will be developed on CADD/3D software. The following is an outline of the Constructions Document Phase.
Review Design Development
Reconcile budget vs. scope
Incorporate value engineering changes
a !ssue any new directives
Initial Team Meeting
a Review Construction Documents schedule
Establish review dates and participants
Confirm work plan
Review consultant performance & coordination
Develop Work Plan
Confirm critical path
Review consultant issues and coordination
Determine de!iverables
Cartoon ail drawings
Confirm construction contract type and
procedures
Research specific issues and materials
Confirm CADD files and sequence
* Establish coordination procedures
Phases Documentation
Check final drawing list against QC manual
Review final drawing list
Schedule final CADD/3D effort with CADD/3D
coordinator
* Coordinate room/space criteria and equipment
Issue Backgrounds to Consultants
* Check all translations before proceeding with
consultant work
Cost Analysis
Review options with Client
Estimates at 50% and 90%
Agency Reviews
o 50% (if corriplex project, otherwise this submittal
not required) and 90%
Resolve any outstanding issues
Submit to Agency
a Schedule for plan check corrections
Quality Control Review
a Final review by Quality Control Officer
Sign off by Project Manager
Final Coordination
CFieCi( cCiiTipietei'iess Of ali discipiirie dC)cLlmerlts Consultant coordination
Code compliance
* Check all equipment requirements
Value Engineering
a Review all options with Client
a Pick up chariges on all documents
Client Review and Acceptance
Scope and budget
a Value engineering items
Client Meetings
a Schedule as needed
Constructibility Review
a Constructibility Review at the site at 90%.
34 U('l 624
BIDDING-ASSISTANCE
BOA will assist in administering the bid process,including attendance at a pre-bid meeting, reviewing of bids and proposals received and preparing addendums. The following is an outline of the Bidding Phase.
Pre-Bid Conference
a Present goals and objectives of project
Review schedule
Review procedures
Call attention to special conditions
Document all questions
Bidding Assistance
a Agree and issue addenda
Agree on bid alternates with client
ASSiSt client in reviewing bids
Provide clarifications to bidders
CONSTRUCTION ADMINISTRATION
BOA will assist the City in construction administration including regularly reviewing the progress of the contractor (construction observation and review of RFI's and Submittals, preparing drawings, and recommending final acceptance of the project. The following is an outline of the Construction Phase.
Preconstruction Meeting
a Establish protocol
Review procedure
Review general contractor schedule
ASSiSt in testing and inspection appointment
Establish submittal schedule and procedures
Establish observation procedures forADA
Compliance
Schedule meetings and site visits
Confirm procedures regarding field orders,
clarifications, instruction bulletins, change
directions, and change orders.
Prepare sketches and cost for change order
Substitutions
Legal procedures
Bonds, insurance, etc.
Drawing updates, record documents
Payment requests and certification
Construction schedule and update
Quality and standards
Delays and defects
Agency procedures
Samples
Site Meetings
a Agenda and minutes
Action list
a Bi-Weekly meeting scheduled
Punch List
Preliminary and ongoing forADA Compliance and
AV technology
Final
Beneficial Occupancy
Final Completion and Inspection
Manuals,Warranties and Record Drawings
Maintenance and Operational Instructions
35 625
MORE RELEVANT EXPERIENCE MORE PROJECT EXAMPLES
CIIYOFIRVINE
The City oflrvine contracted Triton to design and
oversee the replacement ofthe production,
lighting, audiovisual, and voting systems in the
Council Chamber, as well as their video production
system, post-production and edit systems, and
master control for their cable channel. We
developed a design that integrated these systems,
enabling
improved
editing,
archive
workflows, and other enhancements. Collaborating
closely with the City oflrvine and the architect, we
redesigned the Council Chamber Dais, Witness Table,
Clerk Desk, Director Desk, and multiple podiums,
cach with four available positions on the floor.
Additionally, we partnered with others to design and
specify a 270" curved 4K LED wall as the main display
and implemented six public speaker kiosks
connected to the voting systems.
CITY OF ESCONDIDO
Triton has successfully executed multiple
projects for the City of Escondido. One notable
project involved upgrading the rear projection
and audio systems. This entailed installing a rear
projection screen positioned behind and above
the dais, along with a new sound reinforcement
system. Triton provided specifications for the
screen and speakers to Kelley Needham, the
city's architect, who incorporated them into the
architectural drawings. Triton then carried out
the installation ofthe screen and speaker
system. Other completed projects by Triton for the City of Escondido include upgrades to their voting and request-to-speak system,
audiovisual presentation system, and the transition
oftheir production system to High Definition.
Pecently, Triton concluded a master control
upgrade for the City of Escondido. This
encompassed designing and integrating the city's
Master Control System, which serves as the
automation and playback system for the city's cable
television channel.
36 g'l
626
PROJECT DESCRIPTIONS AND PHOTOS
CITY OF COSTA MESA
The City of Costa Mesa contracted
Triton to design and oversee the
replacement of the production,
lighting, audiovisual, and voting
systems in the Council Chamber, as
well as the audiovisual systems for a
conference room and a general-use
Community I?oom. This project also
included their video production system,
post-production and editing systems,
and master control for their cable
channel. Triton provided an integrated
design that enabled easy onebutton attendee meeting
overflowto multiple spaces,
production of meetings from
multiple locations, improved
editing and archiveworkflows,
and other enhancements.
Working closely with the City of
Costa Mesa, we redesigned the
Council Chamberstaffarea,
made improvements to the
dais, and enhanced meeting
flowwith multiple public
speaking podiums and
associated technology.
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.39190fficel866.275.9175 Faxl www.TritonTechnologySolutions.com 37 627
PROJECT DESCRIPTIONS AND PHOTOS
CIT%' OF PALM
SPRINGS
The City of Palm Springs
contracted Triton to design,
provide bid specifications, and
oversee the project to
upgrade the audiovisual,
production, and broadcast
systems in the Council
Chamber, Production Contro
I?oom, and Conference Poom
In the Council Chamber, we
installed a new audiovisual
presentation system with
monitors at every dais and
staff position, a large monitor
for the audience, additional viewing monitors -for those seated further back, a robotic camera pan-tilt system, voting and request-to-speaksystems, sound reinforcement, assistive listening, lighting, and an AMX control system. The City also contracted an architect for a conceptual design to modify the millworkin the chamber. Triton worked with the architect to specify the equipment locations on the dais, staff, and podium desktops. We also designed and integrated digital name plates into the dais to display the names of council members or commissioners. The production and master control systems were designed for high-definitionvideo. TheConferencePoomwasequippedwithsimilarsystemstothosein the Council Chamber, including an audiovisual presentation system with monitors, a robotic camera pan-tilt system, a sound reinforcement system, and a control system. Triton designed and specified the control room console and was designed to serve both the Council Chamber and
the Conference l:2oom,
allowing meetings from
either space to be
televised. The production
control room was
outfitted with a I?oss
Carbonite Switcher,
Compix CG, Presonus
StudioLive Mixer, Laguna
Design Console, and
Bittree patching.
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 0fficel866.275.9175Faxl www.TritonTechnologySolutions.com 38 51
628
PROJECT DESCRIPTIONS AND PHOTOS
COUN'TY OF SANTA BARBARA
Working with the County of
Santa Barbara, Triton completed
a comprehensive upgrade to
three Hearing Pooms. This
involved enhancing the
functionality of these rooms and
relocating production, master
control, editing, and translation
operations from the existing
control room to a new space in
the same building. Additionally,
the project consolidated three
existing control rooms into a dual
contro room in the basement to
support the three Hearing Rooms.
equipment, the newly built basement
Production Control Poom now
includes two independent production
switchers shared with a common
Digital Video routing system.
Triton also upgraded the COSBIV
(CountyofSanta BarbaraTelevision)
system which now can broadcast to
multiple cable stations around the
county. Upgrades included multichannel audio supporting English and Second Audio Program (SAP) for the
broadcast chain, Closed Captioning (CC), and the replacement of the Master Control (MC) playout server with a Telvue system
One ofTriton's highlights throughout the projects was designing and implementing the entire project in multiple phases to ensure the County maintained complete operational capacity.
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-"I San Juan Capistrano, CA 92675 949.388.3919 0fficel 866.275.9al75 Faxl www.TritonTechnologySolutions.com 39 5'2,
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PROJECT DESCRIPTIONS AND PHOTOS
CITY OF ORANCiE
The City of Orange
contracted Triton to
design, create bid
specifications, and
oversee projects for both
the Production and
Master Control systems
and the Council
Chamber audiovisual
system. Inthefirst
phase, Triton iristalled
new robotic camera
systems for the council
chamber, upgraded the
production switcher and
presentations were also specified and
integrated byTriton. Triton collaborated with
architect Susan Secoy, who was contracted
by the City, to design a new dais, staff desks,
and podium. They also worked on the
placement, size, and mounting requirements
for the new curved projection screen. Triton
provided project oversight during the first
and second phases.
supporting systems, and implemented a new
HD master control system. This phase required
interfacing with the existing audio and video
systems in the council chamber. The second
phase involved upgrading the council
chamber's audiovisual capabilities. This
included a new audiovisual presentation
system, voting and request-to-speak systems,
a sound reinforcement system, a cuned front
projection screen, an assistive listening system,
and a lighting and control system. Pobotic
monitors that emerge from the dais 'for
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.39"l90fficel866.275.9175Faxl www.TritonTechnologySolutions.com 40 630
PALMDALE EOC
EXPERIENCE AND REFERENCES
Triton has years of designing similar audio and video systems required for this project. Brian Rose has designed EOC systems For City of Costa Mesa and County of Santa Barbara. The City or Costa Mesa's system was designed over fourteen years ago, and we are currently discussing updating this system as it is end of life. The County of Santa Barbara's Emergency Operation Center was designed and installed during Covid. This system is made up of their IMR and MCR Rooms and they are able to share content across both rooms.
Everything required of this project is based on audio visual systems which Triton has been designing for years. Triton has executed large audio-visual system designs for the City of Irvine, City of Cost Mesa, County of Santa Barbara, City of La Quinta, and many others. Triton has completed multiple projects will all of these customers
CITY OF LA QUINTA
Monika Radeva
City Clerk
(760) 777 -7035
[email protected]
CITY OF IRVINE
Thomas Macduff
Media Services Coordinator
(949) 724-6216
tmacduff@,ci.irvine.ca.us
CITY OF COSTA MESA
Jeff Trujillo
Production Coordinator
(714) 754-5171
[email protected]
COUNTY OF SANTA BARBARA
Kendall Johnston
Fiscal & Grants Analyst Santa Barbara County Office of Emergency Management (805) 681-5526
[email protected]
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax ' www.TritonTechnologySolutions.com 41 S'l
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PALMDALE EOC
PROJECTBACKGROUND
City of Palrndale is building their Emergency Operations Center with two adjacent rrieeting rooms that require audio and video capabilities.
SCOPE OF WORK
This scope or work includes Triton performing Phase I Program and Phase II Design with Project Oversight Services during the Installation and Commissioning Phases where another AV contractor will provide the installation and commissioning services. Triton is only providing the design of the audio and video systems outlined on page one. No other s-ystems are included in the design such as lighting, security, etc.
PROJECT PROCESS
This project includes our Project Process, which describes our approach and methodology to a design and build project. The entire process is made up of four phases in which each one is built upon the other.
The two phases, Program Phase anrJ Design Phase, will require collaboration between us BOA, and the city to define all the project requirements. Without collaboration, it is not possible to define the customer's objectives and expectations, nor design a system that will meet them
Within both the Program and Design Phase, the client will be required to review and approve all deliverables before proceeding to the next phase. This allows the ciient to fully understand their systems specification, capabilities, budgets, timelines, etc. This review and approva! process confirms that the design is meeting their objectives and expectations.
The Project Process includes value engineering throughout the entire process, which allows us to discuss alternative designs, products and/or processes that could be applied to the project with the benefit of saving the customer money.
Our Project Process is as follows:
I. PROGRAM PHASE (SCHEMATIC DESIGN): The first phase of the process is to develop the conceptual design and define overall project goals. This phase allows the project team to brainstorm at a high level and determine the specific functionality for each system area and location of the project. The deliverables of this phase include block and flow diagrams, a Rough Order or Magnitude (ROM) estimate of proposed equipment, space layout drawings and preliminary functional description of the system.
a. Conduct and attend one onsite meeting and one remote meeting. b. Provide Needs Analysis
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-'i San Juan Capistrano, CA 92675 949.388.3919 0ffice ' 866.275.9175 Fax " www.TritonTechnologySolutions.com 42 632
PALMDALE EOC
c. Review Existing Documentation - Facilities
d. Benchmark Comparable Facilities
e. Conduct Program Meeting - Management, Operator, Engineering f. Program Report including:
i.Conceptual Design
ii.ROM estimate of proposed equipment
iii. Equipment Demonstrations
iv.Preliminary functional description of system
g. This phase is signed off as completed by the client before moving to Design Phase.
DESIGN PHASE: The Design Phase refines the research and design Findings from the Program Phase. This phase is broken up between Design Development and Construction Documents. This second phase takes the information from Program Phase and develops the design into detail. Once this phase is completed, the client wili know everything that needs to be known about the project from a technical standpoint including how all equipment will be wired, where the equipment will be installed, what size technical furniture or number of racks will be required, as well as electrical and mechanical requirements. A Final Bill or Material is prepared inclusive of specific line-item equipment lists. This phase includes the following:
DESIGN DEVELOPMENT:
a. Conduct and attend one onsite meeting and one remote meeting. b. Research Benchmark Equipment
c. Develop System Design
d. Establish the Infrastructure
i. Concept
ii.Schematic, Design (Wire Diagrams)
CONSTRUCTION DOCUMENTS:
e. Conduct and attend one onsite meeting and one remote meeting. f. Critical Design Review of Technical Systems
g. Final space planning, floor plans, equipment locations, etc. h. Rack elevations and/or console and furniture layouts i. Mounting Details (Projector, Monitors, Cameras, etc.) j. I/O Panel Design and Layout
k. Identification or power, and conduit requirements. The customer will complete the implementation of power and conduit requirements.
I. Deliverables and Approval
i. Provide"lIX17DrawingsusingTritonTitleBlocksinbothhardandsoft copy. Soft copy is delivered in both AutoCAD and pdf formats. Drawings include single line drawings that document every cable and all the equipment that will be installed in this project. (Cables not documented include power, keyboard, and mice.) Depending on the project other drawings may include floor plans, reflected ceiling plan, console and rack elevations.
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax " www.TritonTechnologySolutions.com 43 633
PALMDALE EOC
ii. Provide Bill of Material (BOM) in bot; ham and soft copy formats. Soft copy is provided in both Excel and pdf formats. It will be formatted with the following order: item #, quantity, manufacturer, equipment model #, description, price, and extended price. If there is Customer Furnished Equipment (CFE) that is required in this project, those items will be designated as CFE on the BOM with no price associated with it. iii. Provide Cable Database in both hard and soft copy formats. Soft copy is provided in Excel format.
iv. Project cost quote for remaining phases.
v. Project Timeline for remaining phases.
vi.Written bid specifications when Triton is providing design services only.
This-is provided as-both-hard and sofl: cop-y-with soft copy provided in Word format. This occurs after a// other construction documents have been completed and approved.
m. This phase is signed off as completed by the client before moving to Installation Phase.
fNSTALLATION-AND -COMMISS-IONING PHASE NOTINCLUDED AS
TH/S WILL BE PROVIDED BY AN AV CONTRACTOR. TRITON
W/LL PROVIDE PROJECT OVERSIGHT OF THESE TWO PHASES
Ill. INSTALLATION PHASE: Once the customer approves the design, the project moves to the installation phase. Deliverables and activities in this phase are as follows:
a. Installation Coordination Meeting
b. Create cable labels
c. Prepare Submittals
i. Shop Drawings
ii. Sample Finishes
iii. Detailed Technical Drawings
d. Customer to procure all equipment
e. Prepare New Site for Installation
i. Rack
ii. Grounds
iii. Cable Trays
f. Pre-Assembly and testing
g. Assemble and test the Technical System
h. Install Equipment
i. Run Cables
j. Label all cables and equipment
k. Vendor Commissioning
I. Deliverable
i. All Equipment Installed
ii. Wiring Complete
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax " www.TritonTechnologySolutions.com 44 51
634
PALMDALE EOC
m. This phase is signed off as completed by the client before moving to Commissioning Phase.
IV. COMMISSIONING PHASE: This is the system startup phase where the equipment and wiring are tested, operational parameters set, and configured to ensure complete Functionality. Triton coordinates operational training provided by the equipment manufacturer. The working system is delivered to the client as a fully functional and operating system. This phase includes system acceptance by the customer, as-built engineering drawings delivery, and overall technical system review. Deliverables and activities in this phase include:
Set equipment parameters
Preliminary Tests
Generate Punch List
Inspect, Test, and Align System
System and technical review for the CUSTOMER'S technical staff responsible for the maintenance and troubleshooting of the system is included at no cost. f. Deliverables
i. Final As-Built Engineering Drawings will be provided in both Hard and Soft Copy.
1. One set of bound notebooks(s) will be provided to house the hard copy drawings printed on 'l I "XI 7" size paper.
2. Two USB Drives with electronic copies of:
a. AutoCAD dwg files of the as-built drawings
b. Adobe pdf files oT the as-built drawings
c. Microsoft Excel Wire List
ii.ltems delivered to the customer that were included with any new equipment
1. Operational Manuals (if provided by manufacturer)
2. Manufacturer CD's containing the software versions and releases installed on the equipment (if applicable)
3. Equipment accessories/options not needed during the installation
4. Other technical information that may have been provided g. Project Sign Off from Client
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax " www.TritonTechnologySolutions.com 45 5-?
635
PALMDALE EOC
PROJECT OVERSIGHT SERVICES
PROJECT OVERSIGHT SERVICES: Project Oversight Services includes project oversight during the bidding, installation, and commissioning phases. These services include:
a. Responding and answering RFI's or RFQ's related to Triton's design. b. Attending the job walk and answering technical questions during the job walk. c. Provide oversight during the installation and commissioning. The AV contractor will be responsible to have their own project manager and engineer for this project. Triton will answer technical questions during the installation phase. Triton will schedule times during the instal!ation to confirm the system is being installed per design and specijications.
d. During the commissioning and testing of the system by the AV Contractor, Triton wiil verify the system meets the design, specifications, and functionality requirements.
Triton will provide a punch list for items the AV contractor needs to resolve. e. Triton will review submittals by the AV contractor and will review and certify the AsBuilts provided by the AV Contractor. f. During the installation Phase, Triton will attend the kickoff meeting with the AV contractor and three additional onsite visits during the installation phase of the project. g. During the commissioning phase Triton will meet with the contractor no more than two times to punch the system out. If contractor requires more than two meetings any additional times Triton is required to punch the system out with the AV contractor will be billed at a day rate of $1,700 per day.
h. Triton has not included any additional construction meetings in this scope of work. Any additional meetings will need be billed at a day rate of $1,700 per day i. These services are quoted to complete this project within the attached timeline. De(ays by the customer, GC, or AV contractor, which extends the timeline wi!l affect Triton's cost and Triton will require a change order to cover the additional costs for the additional time required to provide these services over an extended period.
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax " www.TritonTechnologySolutions.com 46 636
PALMDALE EOC
PAYMENT TERMS
LABOR - Labor to be invoiced monthly with payment due in Net 30 days.
PROTECT ASSUMPTIONS AND EXCLUSIONS
'lll'lt is the City's responsibility to provide the network security design, and/or Active Directory Authentication to any network devices as part of the system. 'lll'The City is to provide clear cable pathways utilizing, conduit, ladder, or other methods.
Triton will collaborate with the client to identify what is required. 11111411 permits to be provided by others.
gall'All acoustic, high voltage electrical, mechanical, and civil engineering is provided by others. Triton will provide the information to BOA to what is required however BOA's engineering team will then provide the design of these for the stamped drawings.
II' Triton Technology Solutions assumes that BOA, City staff who have input on the design will be available to answer questions during all phases of this project. 'all'Triton will inform BOA if there is any change in the scope of work and will provide a price for the change. BOA then can decide to accept or reject the change. If the change is accepted, then BOA will need to issue a revised PO or contract. gall'This proposal is valid for 90 days from the date of submittal. 'Ill' Delays by the customer, City, GC, or AV contractor, which extends the timeline will affect Triton's cost and Triton will require a change order to cover the additional costs for the additional time required to provide these services over an extended period.
Illllit is BOA's responsibility to warrant the security of any and all information provided for data and or network security provided for this project. For more information, Triton's Data and Network Security Liability Disclosure is available upon request. 'IIC Triton Technology does not provide any labor to assist in the installation, testing, commissioning, or training of the equipment and or systems. We assume the AV contractor will be qualified and have experience with this type of work. €111'Onsite Project Management during installation and commissioning phases to be provided by the contracted integration company, not Triton.
Ill! BIM (Building Information Modeling) is not included in this proposal. .1111' If Triton is a sub-contractor to a higher tiered contractor, payment must be made whether the higher tiered contractor has been paid by their client or not. Triton's payment cannot be withheld if the higher tiered contractors' payment is being withheld For any reason that is not within Triton's scope of work or control. 'Ill' This does not include attendance of any city council meetings for presentations Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-I San Juan Capistrano, CA 92675 949.388.3919 0ffice " 866.275.9175 Fax " www.TritonTechnologySolutions.com 47 637
MORE RELEVANT EXPERIENCE MORE PROJECT EXAMPLES
CITY OF REDLANDS- CITY HALL IMPROVEMENTS & ADA
COMPLIANCE
New ADA-Compliant improvements at the Civic Center entry reception counter, restrooms, and interior ramp with new handrails.
Client: City of Redlands, CA
Construct Cost: $500,000 CDGS Funds
ArchitectTeam: Edward Lok Ng, Leo Arteaga, Kyle Ng
Project Description: BOA was commissioned to design for ADA Compliance and modernization for the civic center plaza, City Hall, engineering dept. and Community Development. Work included; front door entries, public counter retrofit, restroom retrofit, door hardware replacement, new walkways, new ramps, ramp retrofit, stairs retrofit, sitework/parking lot/landscape improvements, new handrails, and signage for better "way-finding."
signage, stair nosrng
New ADA-Compliant ramps, handrails, and ADA
signage throughout the Civic Center.
New ADA stair nosing and
handrails at parking structure.
NewADA stair nosing and handrails.
48 638
CITY OF IRVINE- ADA COMPLIANCE4 COMMUNITY CENTERS
Client: City of Irvine, Public Works Dept
ArchitectTeam: Edward Lok Ng, LeoArteaga
Construction Completed: 2017
Construction Cost: $400,000
Project Description:
BOA undertook the design and implementation ofADA compliance improvements and interior renovations for four community centers:
Fine Arts Center, Heritage Park Community Center, Harvard Park Community Center, and Deerfield Park Community Center.
The objective was to modernize these facilities and enhance their accessibility while maintaining architectural compatibility with their existing structures.
The scope of work for each center included the following enhancements:
a Installation of accessible restrooms
Addition of indoor ramps and stair handrails
Installation of access lifts, signage, new doors, door hardware, and drinking fountains
Site improvements such as concrete accessible ramps and additional drinking fountains
A significant challenge arose during the construction support phase.
The project was awarded to a contractor less experienced in public works projects, as they offered the lowest bid.To address potential issues, BOA conducted numerous site visits to each community center to identify and rectify installation deficiencies.We provided onsite sketch design solutions and continuous coordination to facilitate the construction process, ensuring that the project progressed smoothly despite its complexity.
Our efforts successfully enhanced the functionality and aesthetic value of each community center while meetingADA compliance standards.
New access lift and accessible stair retrofit.
I New access lift and accessible stair retrofit.
49 639
CITY OF PLACENTIA - POLICE DEPARTMENT, LOBBY
SECURITY & ADA COMPLIANCE
NewADA Compliant retrofit counter with bulletproof glass.
New automaticADA-Compliant sliding entry door.
New access wall and tile flooring.
NewXe)A-Compliant restrooms.
Client: City of Placentia
Completed: Sept.20l7
Construct Cost: $250,000-$300,000
ArchitectTeam: Edward Lok Ng, Leo Arteaga
Contact: Luis Esteves, Director of PublicWorlcs
714-993-8120
Project Description: : BOA Architecture provided architectural design to the renovation and Tenant Improvement of the public lobby, public counter, and converted 2 existing non-ADA Compliant restrooms into 3 ADA Compliant single-accommodation restrooms for the Placentia Police Department Headquarters facility.
This project incorporated many security components and workplace safety features such as, restricted access to the public, and bullet-resistant panels and glazing were added to safeguard the front reception counters and allow staff to have visual access to the lobby to view possible threats and improve customer service. Painted accent walls combined with new porcelain tile floors and wood grain countertops/cabinets create "invitingness" and contemporary style to the new lobby interior design. New LED lighting brightened the lobby and public counters for staff and patrons. Three newADA compliant restrooms were outfitted with the same contemporary porcelain ti(es on the floor and walls as the Jobby tile. New hi-lo drinking fountains and automatic sliding entry doors provided the police dept. with further accessibility.
50 640
ACCESS COMPLIANCE PLAN REVIEW CONSULTANT SERVICES
FOR THE STATE OF CALIFORNIA / DEPARTMENT OF GENERAL
SERVICES / DIVISION OF THE STATE ARCHITECT / LOS ANGELES
BASIN REGIONAL OFFICE
Client: State of California
Construction Completed: Dec. 2015
ArchitectTeam: Edward Lok Ng,
Leonardo Arteaga,
Contact: Ronald Vaughn, Senior
Architect
[email protected]
Project Description: Access Compliance
Plan Review services for the Los Angeles Basin
Regional Office of the Division of the State
Architect. Our role is to provide plan review
services to ensure that construction drawings
and specifications comply with accessibility
standards based on the California Building Code,
theAmericans with DisabilitiesActAccessibility Guidelines,and DSA'sAccessibility Plan Review Guidelines.
Access Compliance Plan Review is a requirement for new and renovated state owned and state leased facilities so that accessibility and usability of these buildings comply with the intent of the California Government Code Section 4450, the California Health and Safety Code Section 19955, the California Civil Code Section51,andSection35.I30(b%4)of Title If of the Americans with Disabilities Act.
We have reviewed a wide range of facilities under jurisdiction of DSA's Los Angeles Basin Regional Office, including single and multi-story school facilities encompassing grades K thru 12 (elementary, middle, and high schools); college and university projects;libraries; administrative offices; auditoriums; dining and kitchen facilities; gymnasiums; laboratories; and related site improvements.
BOA's plan review service provides timely, accurate plan reviews and back reviews coordinated with DSA's project submittal processes.A BOA accessibility plan review includes accurate code interpretation, review of construction plans and specifications, identification of areas of nonconformance, and follow-up consultation with project designers prior to back review. 51 (,c.l 641
EAST LOS ANGELES COLLEGE CAf!'IPUS-WIDE - ACCESSIBILITY
IMPROVEMENT
access and controlled accessible access in stadium.
Client: LosAngeles Community College District
Construction Completed: 2020
Construction Cost: $4,000,000
ArchitectTeam: Edward Lok Ng, Leonardo
Arteaga
Contact:EugeneSantos,eugene.santos@buildlaccd.org
Project Description: In 2010, BOA was contracted to Design on-site accessibility improvements based on BOA's ADA Transition Plan report.
The project was comprised of four components. The Accessibility Master Plan consisted of ELAC's Phasing and Implementation Plan for Campus Accessibility, including priorities, schedules, and scopes of work to implement barrier removals identified in the ELAC ADA Transition Plan. Exterior Wayfinding Sigriage throughout the campos, on-site exterior accessibility ADA improvements, visual observations from site visits, information obtained from Campus and District representatives, and a review of existing construction drawings of the site. BOA provided software development and support for the ELAC ADA Database. Subsequently, BOA provided accessibility master planning services in support of ELAC's Phasing and Implementation Plan for Campus Accessibility, including priorities, schedules, and scopes of work to implement barrier removals. For the Campus Wayfinding Signage worked with a subconsultant who served as the prime design consultant for this project and who retained the required services of wayfinding signage. BOA was responsible for project administration and ADA/CBC code analysis services.ln the ExteriorADA improvements BOA collaborated with LACCD to prioritize barrier removals and define the project scope which addressed potential safety hazards and severe barriers. BOA coordinated these efforts with civil, structural, electrical, and landscape engineering work for the path-of-travel improvements to accessible onsite parking and to off-site public transportation stops.A key feature of this project has been early pre-design dialogue with DSA - LA to confirm submittal requirements, clarify specific code requirement, and obtain DSA's estimated schedule for initial review and back-check. Face-to-face dialogue with DSA has helped BOA and LACCD develop campus-specific projects with separate DSAA#s.This approach addresses the client's aim to facilitate early closeout and certification as work progresses while leveraging economies of scale. Currently this project has DSA approval and now to bid results. The Scope ofWork included exterior ramps, pedestrian bridge, accessible parking, path-of-travel, re-paving roadways, new concrete walkways, ADA signage, new exterior lighting and photometric study, repair of walkways and roadways, and coordination with other on-going campus prolect.
52 (!5
642
NewADA Parking
Construction of walkways Construction of new accessible ramps. Completed ramps.
Construction to correct non-compliant
ramp
Construction of walkways
53 643
BOA ARCHITECTURE
COSTA MESA COUNCIL CHAMBER REMODEL, AUDIO-VISUAL
TECHNOLOGY UPGRADE & CITY HALL ADA COMPLIANCE
BEFORE
AFTER: COMPLETED DEC. 2019
Client: City of Costa Mesa, Dept. of Public Works, Contact: Naz Mokarram, Sr. Engineer 714 754 5357 Completed: Dec.2019 Construct Cost: $1,000,000Team: Edward Lok Ng, L. Arteaga, Kyle Ng Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio-Visual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk's desk, Director's desk, presenter's podium. The existing Dais was updated with new technology. Each Dais desk station has interneUintranet access, individual computer screens Torvoting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, resurfaced ceiling with new LED lighting, special broadcast lighting, sound system and new Council Chamber Seating. This project incorporated many security components and workplace safety features such as, bulletresistant panels (under the desk counter) for Council members and staff, and 2 seat stations for public safety officers, The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, updating the room's TV/Display system, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the renovation broadcast-computer and conference rooms located behind the dais. The greatest challenge for this project was the extremely compact schedule of 2 months for design, and 3 months construction. BOA coordinated closely with the City for the Building-Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues be(ore starting construction documents, making the formal plancheck and building permit approval easy and seamless. During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI's within 4-2 days, and being on-call to meet with the construction team to expedite the construction process. The construction completed "on-time" to accommodate a very important citywide City Council Meeting. The City was proud to showcase its newly remodeled City Council Chambers with its State-of-the-Art architecture and AVSystems.
Other parts of this project designed by BOA included the total renovation of the first floor City Hall restrooms, community conference rooms and with new accessible ramps and entry doors.
54 (/7
644
BOA Architecture
CYPRESS CITY HALL, POLICE DEPARTMENT
STRATEGIC SPACE PLANNING, TENANT IMPROVEMENT & BUILDING ADDITION CYFRe55 FD - FINAL nCOMMeNDATION (OFTION 3)
a s -z s a Ljlj
WALLl(:GeND
in-ii. rymiiuttsiiiz !ll !!9
PD FIOOR FIAN UFFeR LEVa PD FLOOR PLAN LOWER LeVa
PROPOSED 1' FLOOR PLAN PROPOSED BASEMENT FLOOR PLAN
Client: City of Cypress, Nick Mangkalakiri 714-229-6729 Date completed: 2020 Architect Team: Edward Lok Ng, Leo Arteaga Construction Cost: $3,000,000 Project Description: The designphase was completedin 2020. BOAArchitectureprovided a comprehensive needs assessmentstudy complete with interviews of every section of the police dept, records, detectives, forensics, traffic, management,jail, communitysupport,and support staff. We also providedcirculationflow charts and desired/needed functionalareaforeachpersonnel.Thefinal reportincluded3 differentfloorplanoptionsanda Final selected option that the stakeholdersagreedon. Thefinal selectedfloorplandesignwasan"openplan"conceptthatallowed visual access to almost everycorneroFtheDept. Liberaluseofglasspartitionandlow-heightpartitionswillpromoteinternalcommunicationandallow all staff to view the spacious landscapegrounds of the civic center. The large meeting room will be equipped with AV technologyForanEmergencyOperationsCenter(EOC). Thisprojectincorporatedmany securityfeatures bullet-proofglazing andsolidballisticpanelswereselectedto safeguardthe publicreceptioncounters.Controlleddoor access and surveillance cameraswill increasesecurity. The entire police headquartersof this 30,000 sf facility will be renovated with modern HVAC/Lighting/Datasystems,newspaciousbreakroomwithoutdoorpatio,newdisabled access restrooms, new furnishings, newworkplacecubiclesandnewcommunalworkarea. Othersecurityenhancementstothe City Hall included new "escape doors"(incaseof anactiveshooter)at the City ManagerOffices,PublicWorks Dept.and Finance-City Clerk Offices. 55 t@3
645
BOA Architecture Relevant Experience: LA County Fire Station 71 Fire Station #71
Project: Los Angeles County Fire Station #71, Malibu, CA Construction Cost: $5,500,000 Completed: 2015 Client: LA Co. Dept. Public Works, contact: Luis Ramirez 323-600-3230 Architect Team: Edward Lok Ng Project Description: This new "state-of-the art" fire station was designed to accommodate 6 firemen per shift for 3 work shifts.
This facility has a hi-bay vehicle garage that can house two fire fighting apparatus and a paramedic unit. The apparatus room is equipped with a tailpipe exhaust system that allows quick-release from the rescue vehicle. Other fire station functions include; oxygen tank storage, hose storage, maintenance workshop, 6 private gender-neutral dormitories, paramedic room, private restrooms, weight training room, living/dayroom, dining, and kitchen. A hose tower, septic tank sewage system, emergency generator, and fueling station are features of the sitework. The exterior and interior were designed in the contemporary modern ranch style as a contemporary expression of the many l950's and 1960's style ranch houses in the local community. Breakups in massing, low pitch roofs, and plaster were used to give the a residential scale to the exterior appearance. Over-excavation and recompaction mitigated poor soil capacity. Deepen concrete footings resolved adjacency to large exisitng and adjacent septic tanks. The entire site was re-graded for firemen and visitors parking, and to accommodate a re-fueling station (with gas tanks) and detached storage/maintenanace building.Aithough not a LEED Certified facility, LEED Eqoavilent appiicaticri and svstainable design features include; high-content recycled building materials, drought tolerant planting, permeable paved surfaces that allow rain water retention, high-efficiency dimmable lighting, and extremely low flow plumbing fixtures to minimize water usage.
It should be noted that the floor plan was designed to maximize exterior exposure. Such that as many rooms as possible would have a large window for natural lighting and natural ventilation. All windows were specified with high-efficiency and dual glazing. Gracious roof overhangs protect windows from direct solar heat gain. A dramatic energy saver was blending natural ventilation with a high-efficiency HVAC system. Because of the mild meditteranian climate in Malibu, and through sensor operable windows thru-out the facility, we anticipate that natural ventilation will be used 80% of the time for interior temperature control BOA designed the exterior, interior, and furniture selection for this new fire station. 56 646
IRVINE CITY HALL, COMPUTER ROOM REMODEL
REMODELED COMPUTER RM. COMPUTER ROOM FLOOR PLAN
Client: City of Irvine, Chris Brown, PM Date completed: Dec. 2C)19 Architect Team: Edward Lok Ng, Kyle Ng, Leo Arteaga Construction Cost: $400,000 Project Description: BOA Architecture provided design solutions to decrease the size of the City Hall computer room and convert the leffover space into 5 office workstations. This computer room holds all the computer servers for the City Hall including the Police Dept, and emergency operations. This 1200 sf remodel project was driven by the IT Dept. hiring more staff and that computer server equipment were getting smaller and faster with more capacity. The old-obsolete halon fire suppression system was eliminated to make way for a new "clean agent" system that will protect the computer servers and occupants in a way that will not damage the equipment and will be environmentally safe. The Computer Room was retrofitted with a pre-action fire sprinkler system to allow the "clean agent" to activate before the sprinklers kick-on, in case of a fire. Thus, further protecting the valuabie servers. The Fire Alarm panel was also retrofitted to accommodate the new room configuration and new fire suppression system. We provided a new UPS system for power protection and battery back-up for the servers in case of a shutdown, Lastly,theHVACductsystemwas with fire-smokedamperstoallowthe"clean agent" to function as
effectively as possible.
Equipment for "Clean Agent" fire suppression at computer rm. 57 'iD
647
BOA ARCHITECTURE
LAGUNA NIGUEL CITY COUNCIL CHAMBER REMODEL
& AUDIO-VISUAL T-ECHNOLOGY UPGRADE
Client: City of Laguna Niguel, Dept. of Public Works, Contact: Harrison Martin, Sr. Engineer (949 362-4316 Completed: July 2023 Construct Cost: $800,000 Team: Edward Lok Ng, Kyle Ng Project Description: BOA Architecture provided architectural design to modernize the City Council Chambers and provide a new Audio-Visual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk's desk, Director's desk, presenter's podium. The layout of the lower staff's desks was re-oriented to provide more space in front of the dais for photos and better viewing lines to the presentation lectern. The existing Dais was updated with new technology, digital name plates and individual computers. Each Dais desk station has intemeUintranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting and resurfacing & wood panels for the existing dais. New architectural trims were added to resolve the integration of new technology into the existing dais. The new staff desks were redesigned to be like the existing dais. This project-iricorpora-ted many- security components andworkplace safety features such as bullet-resistant panels (under the desk counter) for Council members and staff. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a computer hardware and software plan to provide utilities, locate new computer equipment, new cameras, and customized workstations for the City's clerk.
BOA coordinated closely with the City for the Building-Safety Dept. plan reviewer to perform plancheck in the preliminaiy design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy andseamless. During the biddingprocess and construction phase, BOA
gave this project the highest
priortj7 b'} answering and
resolving RFI's within 1-2
days and being on-call to
meet with the cabinet maker
& construction team to
expedite the construction
process.
BEFORE CONSTRUCTION
PUNCH WALK AT END
OF CONSTRUCTION
58 ')t648
BOA ARCHITECTURE
Pasadena Police Dept. Lobby Security, Interior Renovation Before Phase I Lobby Security Completed Jan. 2020 After Client: City of Pasadena, Dept. of Public Works
Construction completed: 2020; Architect Team: Edward Lok Ng, Miguel Andrade, Kyle Ng Construction Cost: $IO0,000 (Lobby Security) $2,000,000 (interior tenant improvements) Project Description: For Phase 1, BOA Architecture designed the renovation and security enhancement improvements at 3 locations within the 3 floors of the Police Dept. public lobby. We incorporated workplace safety features such as, restricted access to the public, and bullet-proof doors and sidelite, A challenge was the restrictive budget. By allowing a 3" gap between the top of new doors and the ceiling for air flow, we designed the bullet-proofing such that HVAC system was not impacted. Thus, a cost saving to the City. The biggest challenge, and most rewarding was to provide safety (bulletproofing) to the staff and at the same time maintain the historic architecture of this Spanish revival 1990 police headquarters building. Frameless bullet-proof glass system was selected to minimize the architectural impact to the existing building. For Phase 2, in November 2020, we also began the design of interior improvements of 30,000sf of the Police Records Dept, Detectives Open offices, Internal Affairs, Sargant's & Detectives open offices, meeting rooms, Emergency Operations Center (EOC), breakrooms, and their connecting hallways and corridors. Provided are new flooring, lighting, power, new ceiling, new workstations & Furniture, reception cabinets, wall finishes, and new breakroom cabinets-appliances-sinks, We also collaborated with the City's IT Dept.to provide IT and AV technology to all the offices and specially to the EOC and conference rooms. Phase 2 interior renovation construction will begin Spring 2025, Interior Renovation to 3 Floors of Police Dept. Interior Renovation and new IT & AV Technology to Existing EOC at the 2nd Floor
59 '7,,;'
649
FIXED FEE PROPOSAL
City of South Gate, EOC Renovation
date: Oct. 16, 2025
for: City of South Gate
PRE-DESIGN
kick-off meeting, verify scope, obtain as-built dwgs.
project mgt, confirm cost/work plan & prep field work
site assessment, confirm as-built measurements&photos
CADD - 3D modeling; convert hardcopies to CADD
ARCHITECTURE & INTERIOR SCHEMATIC DESIGN
floor plan options, interior design, refine selected plan ADA compliance, CASp design
CADD - 3D modeling
color renderings
interior design, furniture selection
project management
meetings or coordination with Client
value engineering for construction cost estimate with options SUB-CONSULTANTS and EXPENSES
structural engineering
mechanical engineering
plumbing engineering
electrical engineering
acoustic engineer
IT-AV Technology Consultant, Design, Construction Support Asbestos, Lead Paint, Mold Report
land survey, topographic survey
expenses; travel, prints, photocopies, etc
Construction Cost: approx. $1,600,000
preparedby:BOAArchitecture, EdwardLokN9
PERSON HRSUNIT HRRATE COST TOTAL
architect
architect
sr. tech
sr. tech
6 hrs
10 hrs
20 hrs
30 hrs
architect
architect
sr. tech
sr. tech
architect
architect
architect
architect
20 hrs
10 hrs
30 hrs
30 hrs
20 hrs
16 hrs
10 hrs
8 hrs
ARCHITECTURAL DESIGN DEVELOPMENT & CONSTRUCTION DOCUMENTS CADD-3Dmodeling sr. tech 80 hrs
project management and design refinement architect 10 hrs interiordesign, furniture selection architect 10 hrs
meeting or coordination with Client architect 10 hrs
specificationsinCSlformat architect 16 hrs
constructioncostestimate architect 6 hrs
qualitycontrol architect 10hrs
clienUbldg dept submittal & corrections to comments sr. tech 30 hrs ARCHITECTURAL CONSTRUCTION SUPPORT (limited to the amount of hours stated) Bidding Assistance, pre-bid meeting architect 4 hrs
pre-constructionmeeting architect 4hrs
constructionmeeting(s) architect 12hrs
CADD - 3D modeling, record drawings sr. tech 10 hrs
Respond to RFI and technical assistance architect 40 hrs 150
150
110
110
150
150
150
110
150
900
1 ,500
2 ,200
3 ,300
3,000
1 ,500
3,300
3,300
3,000
2,400
1 ,500
1 ,200
5,000
9,000
2,000
11 ,000
4,000
40,000
o
o
200
8,800
1 ,500
1 ,500
1 ,500
2 ,400
900
1,500
3,300
600
600
1 ,800
1,100
6,000
7,900
19,200
71 ,200
21 ,400
IOIOO
TOTAL FEE: $129,800
NOTES AND RESTRICTIONS
1. Construction support is limited to amount of hours stated above.
2. BOA will provide blueprints for submittals to Bldg & Safety Dept. if needed.
3. The Owner will provide accurate as-built dwgs. & locations of all utilities to extent possible.
4. Client to provide asbestos, lead, and mold report
5. Client will provide all printing for bidding to contractors as needed.
6. Client to provide land survey if needed
7. Client to provide slab moisture test if needed
8. soils-geotechnical engineering not included 'l't
650
Item No. 8
Officp ul iricSOLlth GatCa Clty C.ltarl;
lAN - B 2U2E,
City of South Gate
CITY COUNCIL
FILED
%%9m AGENDA JBI[LL
Department Director:
For the Regular Meeting of:
Ori a a Department:
January 13, 2026
Public Works
Ciffl Manager:
Rob Houston
SUBJECT: AGREEMENT WH HARPER AND ASSOCIATES ENGINEERING, INC. TO PROVIDE ENGINEERING DESIGN SERVICES FOR WEST SmE RESERVOIR RFIT-TABnlTT ATTONPROJECT,CITYPROJECTN0.742-WTR
PURPOSE: The City's West Side Reservoir requires rehabilitation to improve reliability, extend the facility's service life, and address identified maintenance needs. To advance this effort, staff recommend approving an agreement with Harper and Associates Engineering Inc. on a sole-source basis for specialty engineering design services and amending the Capital Improvement Program to include the West Side Reservoir Rehabilitation Project.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Professional Services Agreement with Harper & Associates Engineering, Inc., to prepare design and construction documents for the West Side Reservoir Rehabilitation Project, City Project No. 742-WTR, in an amount not to exceed $48,380; b. Amending the Fiscal Year 2025/26 Capital Improvement Program to add the West Side Reservoir Rehabilitation Project and appropriate $88,380 in Water Funds to fully fund its design phase;
c. Authorizing the City Manager to approve and execute amendments as needed to complete the design phase; and
d. Authorizing the Mayor to execute the agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The Agreement amount of $48,380 will be :tunded by the Water Fund. A total Water Fund appropriation of $88,380 is reauired to fully fund the design phase.
Budget Water Fund
Agreement $48,380
Staff time $20,000
Contingency $20,000
Total $88,380
ANALYSIS: The City's drinking water system uses several large storage tanks and keeping them in good condition is important for safe and reliable water service. During the Hawkins 1 651
Reservoir project, staff also inspected the West Side Reservoir tanks and found that they are in poor shape. The paint on the roof is heavily rusted, some metal has started to deteriorate, and the safety railings and ladders need to be updated. The current paint system is more than 26 years old and has outlived its useful life.
The proposed $48,380 agreement will pay for the engineering work needed to design the repairs.
This includes preparing plans to fix damaged areas, repaint the tanks, and upgrade safety features so the facility is protected from further damage and continues to provide safe, clean water. The cost is considered good value because it provides expert work now that can help prevent more expensive problems in the future.
BACKGROUND: The City owns and operates a municipal water system that serves approximately 90% of residents and businesses. The West Side Reservoir site, located at 2750 Tweedy Boulevard, includes two groundwater wells and two steel storage tanks, each with a capacity of 2.5 million gallons. The tanks were constructed in 1999, are approximately 35 feet tall and 94 feet in diameter and were originally coated with coal tar enatnel on the interior and epoxy on the exterior. The exterior roof coating is now more than 25 years old and has reached the end of its service life.
Recent inspections performed as part of the Hawkins Reservoir project identified that the roof coating on both tanks is failing, with rust, areas of metal deterioration, and outdated safety railings and ladders. Full rehabilitation, including surface preparation, new coatings, patching of damaged areas, and safety upgrades, is recommended to maintain the tanks in serviceable condition.
Given the specialized nature of tank rehabilitation, staff requested a proposal from Harper & Associates Engineering (HAE), a firm with extensive experience in coating systems, welding, structural repairs, and water reservoir rehabilitation. HAE recently completed the Hawkins Reservoir Rehabilitation design, demonstrating their familiarity with the City's system and requirements. The proposed Agreement with HAE provides the following:
@ Qualified Project Manager - Offers more than 25 years of experience and has expertise in corrosion and tank structural engineering projects, primarily related to steel and concreate tank rehabilitation.
* Successful Track Record - In 1979, HAE was the first engineering firm in Southern California to provide full-time quality control coating and paint inspection. HAE was a member of the original committee that formulated the National Association of Corrosion Engineers (NACE) coating inspection program and testing. HAE inspectors not only have NACE certifications but have field experience in coating and painting with being either past foremen or superintendents for coating contractors. @ Experience on Similar Projects - HAE's experience with tank coating projects spans across many water purveyors such as Coachella Valley Water District, Long Beach Water Department, Golden State Water Company, and San Gabriel Valley Water Company.
ATT ACHMENTS: A. Proposed Agreement (including Exhibit A) LC/DD:lc
2 652
Attachment A
Agenda Bill 01/13/26
AGREEMENT FOR PROFESSIONAL SERVICES FOR ENGINEERING
DESIGN SERVICES BETWEEN THE CITY OF SOUTH GATE AND
HARPER & ASSOCIATES ENGINEERING, INC.
This Agreement for Professional Services for Engineering Design Services ("Agreement") is made and entered into on January 13, 2026, by and between the City of South Gate, a municipal corporation ("City"), and Harper & Associates Engineering, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to professional engineering design services for the West Side Reservoir Rehabilitation Project; City Project No. 742-WTR; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Foity-Eight Thousand Three Hundred Eighty Dollar ($48,380), as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by City Manager or his/her designee.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
5116863. 1-L235.0 (Fomi Rev. 01/l 7/23)
653
Agreement for Professional Services
HARPER & ASSOCIATES ENGINEERING, INC.