1 City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, June 07, 2022 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Devin Middlebrook, Mayor
Cristi Creegan, Mayor Pro Tem
Cody Bass, Councilmember
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Mission of the City Council
The City Council exists to represent the public
interest, to oversee the City's operations and to
plan for the City's future.
Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, and via ZOOM at this link https://us06web.zoom.us/j/85221370887 A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected] Providing Public Comment:
In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].
By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button.
If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is ID: 852 2137 0887 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.
In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected].
When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business 2 hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.
The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].
Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.
Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
City Employee Recognition
1. City Employee Recognitions
Requested Action / Suggested Motions: Two employees will be recognized for reaching 20 Years-Service, one employee will be recognized for reaching 10 Years-Service and one employee will be recognized for reaching 5 Years-Service.
Responsible Staff Member: Various
Item 1 - Executive Summary.pdf
01-Staff Report Employee Service 06 07 2022.pdf
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
Proclamations
2. Proclamation - Recognizing June 2022 as "Pride Month" Requested Action / Suggested Motions: Issue a Proclamation recognizing June 2022, as "Pride Month".
Responsible Staff Member: Susan Blankenship, City Clerk Item 2 -Executive Summary.pdf
Proclamation - June 2022 Pride Month.docx
3. Proclamation - Recognizing June 16-19 as "El Dorado County Fair Week" Requested Action / Suggested Motions: Issue a Proclamation recognizing June 16-19 as "El Dorado County Fair Week".
Responsible Staff Member: Susan Blankenship, City Clerk 3 Item 3 - Executive Summary.pdf
Proclamation June 16-19 El Dorado County Fair Week
City Commission and Student Advisory Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.
The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.
Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.
4. City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion approving the May 17, 2022, Regular City Council meeting minutes.
Responsible Staff Member: Susan Blankenship, City Clerk Item 4 - Executive Summary.pdf
05 17 2022 Minutes.pdf
5. Agreement with First Church of Christ for Shared Parking Lot Use for Fire Station 3 Requested Action / Suggested Motions: Pass a Motion authorizing and directing the City Manager to execute an agreement with the First Church of Christ for shared use and maintenance of the church parking lot for Fire Station 3.
Responsible Staff Member: Jim Drennan, Interim Fire Chief Item 5 - Executive Summary.pdf
01-Staff Report - Fire Station 3 Shared Parking Lot Agreement.docx 02-First Church of Christ Shared Parking Lot Agreement
6. Appropriation of Grant Funds for Pioneer Trail Pedestrian Improvement Project Phase II Requested Action / Suggested Motions: Pass a Resolution Authorizing Acceptance and Appropriation of Congestion Mitigation and Air Quality Grant in the Amount of $300,000 and Highway Infrastructure Program Grant in the Amount of $111,000, and Authorizing Appropriation of Grant Match Funding from the General Fund Grant Match Set Aside in the Amount of $53,250 into the Pioneer Trail Pedestrian Improvement Project Phase II Account; Authorizing the Director of Public Works to submit an Active Transportation Grant, and Committing to Local Matching Funds in the amount of $194,341.
Responsible Staff Member: Randy Carlson, Associate Civil Engineer Item 6 - Executive Summary.pdf
01-Staff Report - Pioneer Trail Pedestrian Improvement.docx 02-Resolution - Pioneer Trail Pedestrian Improvement.docx 03-Program Supplement Pioneer Trail
7. Professional Services Agreement with Cardno Inc. for Preliminary Planning Studies for the Dennis Machida Memorial Trail Phase 1C
Requested Action / Suggested Motions: 1) Pass a Resolution authorizing appropriation of $56,037 from the remaining American Rescue Plan Act (ARPA) Funds from the General Fund for Engineering and Design Services for the Dennis Machida Memorial Trail Phase 1C Alignment Analysis; and 2) Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Cardno Inc., for an amount not to exceed $243,845 for preliminary studies 4 relating to alignment and environmental documents for the Dennis Machida Memorial Trail Phase 1C.
Responsible Staff Member: Jim Marino, Capital Improvement Program and Facilities Program Manager
Item 7 - Executive Summary.pdf
01-Staff Report - Dennis Machida Trail Phase 1C.docx
02-PSA Cardno Inc. Dennis Machida Memorial Trail Phase 1C 03-Resolution - Budget Appropriation SLFRF.docx
8. Two (2) Year Extension with Eide Bailly, LLP for Independent Audit Services for Fiscal Year 2021-2022 and 2022-2023
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a two (2) year extension on the agreement with Eide Bailly (formerly Vavrinek, Trine, Day and Co. (VTD)) for Independent Audit Services for Fiscal Year 2021-2022 and 2022-2023 in amounts not to exceed $81,000 and $83,430 respectively.
Responsible Staff Member: Olga Tikhomirova, Director of Finance Item 8 - Executive Summary.pdf
01-Staff Report-Audit Services Extension.docx
02-C-069-2018-Vavrinek, Trine, Day and Company LLP.pdf
03-Letter Extending Eide Bailly Agreement.pdf
9. Purchase of a Vehicle for the Streets Division
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the City Manager to execute a purchase order for one Chevrolet Silverado from the National Auto Fleet Group via Cooperative Purchasing Contract in an amount of $51,243.44 for use in the Streets Division.
Responsible Staff Members: Anush Nejad, Director of Public Work and Phil Harwood, Fleet Supervisor
Item 9 - Executive Summary.pdf
01-Staff_Report_Street_Vehicle_Purchase_F2.docx
02 - Chevy_Quote.pdf
03 - EV_Checklist.pdf
04- Cooperative Purchase Contract
10. Grant Amendment Application for the Upper Bijou Park Creek Restoration Project Requested Action / Suggested Motions: Pass a Resolution authorizing submittal of a grant amendment application for Lake Tahoe Restoration Act funding from the U.S. Forest Service and appropriation of $120,000 in matching funds from the General Fund Undesignated Excess Reserves and $1,000,000 in grant funds for implementation of stormwater and watershed improvements within the Upper Bijou Park Creek Watershed.
Responsible Staff Member: Jason Burke, Complete Streets Program Manager and Faye-Marie Pekar, Engineering Technician
Item 10 - Executive Summary.pdf
01-Staff Report-LTRA Grant Bijou Park Creek Restoration Project.docx 02-Project Location Map
03-Resolution - LTRA Grant Amendment.docx
11. Delegation of Authority of City Traffic Engineer to the Director of Public Works or Designee Requested Action / Suggested Motions: Pass a Resolution delegating authority of City Traffic Engineer to the Director of Public Works or designee.
Responsible Staff Members: Anush Nejad, Director of Public Works 5 Item 11 - Executive Summary.pdf
01-Staff Report - Delegation of Authority City Traffic Engineer.docx 02-Resolution- Delegating Authority of City Traffic Engineer.docx 03-Reso. No. 2019-087 Wood Rogers City Engineer.pdf
12. Senate Bill 1 Road Maintenance and Rehabilitation Account Project List for FY22/23 Requested Action / Suggested Motions: Pass a Resolution adopting a List of Projects for the Fiscal Year 2022-23 Funded by SB 1: The Road Repair and Accountability Act of 2017.
Responsible Staff Member: Randy Carlson, Associate Civil Engineer Item 12 - Executive Summary.pdf
01-Staff Report-RMRA Project List.docx
02-Resolution - SB1 Road Maintenance and Rehabilitation.docx 03-Attachment A - RMRA Estimate
04-Attachment B-Project Location Map
13. Final Subdivision Map Approval for 906 Emerald Bay Road Residential Project Requested Action / Suggested Motions: Pass a Resolution approving Final Subdivision Map for the 906 Emerald Bay Road Residential Project.
Responsible Staff Member: Faye-Marie Pekar, Engineering Technician Item 13 - Executive Summary.pdf
01-Staff Report - Final Subdivision Map 906 Emerald Bay Rd.docx 02-Location Map.pdf
03-Resolution-Approving Final Subdivision Map 906 Emerald Bay Rd.docx 04 -Resolution 2021-024 - 906 Emerald Bay Rd Tentative Map Approval
14. American Rescue Plan Act Appropriation for Ski Run Park ADA Parking and Access Upgrades Requested Action / Suggested Motions: Pass a Resolution appropriating ARPA funds in the amount of $150,000 for civil design and construction of ADA parking and access upgrades along frontage of future Ski Run Park.
Responsible Staff Member: Faye-Marie Pekar, Engineering Technician Item 14 - Executive Summary.pdf
01-Staff_Report_-_Ski_Run_Park_ADA_Compliance.docx
02-Resolution - Ski Run Park ADA Appropriation.docx
15. Permanent Local Housing Allocation (PLHA) Grant Loan Agreement and Budget Appropriation for the Sugar Pine Village Affordable Housing Project
Requested Action / Suggested Motions: 1) Pass a Resolution appropriating $5,000,000 of PLHA funds into the City budget for use in developing the Sugar Pine Village Affordable Housing Project; and
2) Pass a Motion authorizing and directing the City Manager to execute a loan agreement, promissory note, deed of trust and regulatory agreement with Sugar Pine Housing Partners, L.P. to loan $4,750,000 of PLHA funds for use in the construction of Phase 1A of the Sugar Pine Village Affordable Housing Project, all in substantially the form attached hereto including any changes required to comply with the PLHA grant agreement, and to be approved as to form by the City Attorney.
Responsible Staff Member: Zach Thomas, Housing Manager, Housing Manager Item 15 - Executive Summary.pdf
01-Staff Report - Sugar Pine Village Loan Agreement.docx 02-Resolution-Budget Appropriation Sugar Pine Village Loan Agreement.docx 03_Sugar Pine PLHA Loan Agreement.docx
6 04-Sugar Pine Village Promissory Note Agreement.docx
05-Sugar Pine Village Deed of Trust.docx
06_City Regulatory Agreement_Sugar Pine Village PLHA Loan.docx 07 - Reso. No. 2021-071 PHLA Grant Application.pdf
16. Amendment to Predevelopment Loan Agreement for the Sugar Pine Village Affordable Housing Project
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Amendment to the Predevelopment Loan Agreement for the Sugar Pine Village Affordable Housing Project to make minor changes for consistency with terms and requirements of other lenders.
Responsible Staff Member: Jessica Wackenhut, Associate Housing Planner and Zachary Thomas, Housing Manager
Item 16 - Executive Summary.pdf
01-Staff_Report_RDA_Loan_Amendment__final__1_.docx
02-Agreement Amendment Sugar Pine Housing LLC.doc
03-C-120-2021 Sugar Pine Housing LLC
17. Revised Resolution for the Grant Application to the State Department of Parks and Recreation Rural Recreation and Tourism Program Towards Construction of the City of South Lake Tahoe Recreation and Aquatics Center
Requested Action / Suggested Motions: Pass a Revised Resolution approving the grant application to the State Department of Parks and Recreation Rural Recreation and Tourism Program for $3,000,000 towards construction of the City of South Lake Tahoe Recreation and Aquatics Center.
Responsible Staff Member: Lori Marino, Principal Management Analyst Item 17 - Executive Summary.pdf
01-Staff Report - Revised Resolution Recreation Center Grant Funds.docx 02-Resolution - Revised Resolution Recreation Center Grant Funds.docx 03- Original Resolution 2021-047 RRT.pdf
18. Tahoe Resource Conservation District, Tahoe Network of Fire Adapted Communities Sub-Recipient Grant Application
Requested Action / Suggested Motions: Pass a Resolution authorizing submittal of a sub-recipient grant application to the Tahoe Recourse Conservation District in the amount of $101,693.58 for the hiring of three part-time/grant funded, Defensible Space Inspectors for a term of seven months.
Responsible Staff Member: Jay Manning, Battalion Chief and Lori Marino, Principal Management Analyst
Item 18 - Executive Summary.pdf
01-Staff Report TRCD Defensible Space Inspector Funding.docx 02-Resolution TRCD Defensible Space Inspector Funding.docx
19. Acceptance of Grant Award from CalRecycle for SB 1383 Local Assistance Grant Program Requested Action / Suggested Motions: Pass a Resolution accepting a grant award in the amount of $34,005 from CalRecycle's SB 1383 Local Assistance Grant Program to be used towards sustainability education, outreach and related personnel costs.
Responsible Staff Member: Sara Letton, Sustainability Coordinator Item 19 - Executive Summary.pdf
01-Staff Report CalRecycle Grant Acceptance.docx
02-Resolution CalRecycle Grant Final Acceptance.docx
7 Regular-Unfinished Business
20. Sugar Pine Village Building Permit Fee Reduction
Requested Action / Suggested Motions: Pass a Resolution approving a 20 percent reduction in building permit fees for the Sugar Pine Village affordable housing project.
Responsible Staff Member: Hilary Roverud, Director of Development Services Item 20 - Executive Summary.pdf
01-Staff Report - Sugar Pine Village Fee Reduction.docx 02-Resolution - Sugar Pine Village Fee Reduction.docx
Regular-New Business
21. Discussion of Single-Use Plastics Regulations
Requested Action / Suggested Motions: Receive report and provide direction to staff on potential actions.
Responsible Staff Member: Heather Stroud, City Attorney Item 21 - Executive Summary.pdf
01 - Staff Report on Single Use Plastics.docx
02 - Letter from League to Save Lake Tahoe.pdf
03 - Single-Use Plastics Presentation.pptx
22. Feasibility Study for Community Choice Aggregation
Requested Action / Suggested Motions: Pass a Motion authorizing staff to begin the Request for Proposals (RFP) process for a Community Choice Aggregation Study.
Responsible Staff Member: Sara Letton, Sustainability Coordinator Item 22 - Executive Summary.pdf
01 - Staff Report Planning RFP for CCA Feasibility v2.docx
23. Request from Ski Run Park, LLC, for Banked Land Coverage from the City to be Transferred to 1195 Ski Run Boulevard at No Cost
Requested Action / Suggested Motions: Pass a Resolution approving a request from Ski Run Park, LLC, for the transfer and distribution of 1,115 square feet of banked land coverage from the City to 1195 Ski Run Boulevard at no cost, for the purpose of community park construction.
Responsible Staff Member: Madison Dederick, Assistant Planner Item 23 - Executive Summary.pdf
01-Staff Report-Ski Run Park Land Coverage Request.docx 02-Resolution-Ski Run Park Land Coverage Request.docx
03 - Coverage Request.pdf
24. Appropriation of Funding for Mold Remediation and Asbestos Abatement at 1700 D Street Requested Action / Suggested Motions: Pass a Resolution appropriating $49,000 from General Fund Undesignated Excess Reserve for mold remediation and asbestos abatement at 1700 D Street.
Responsible Staff Members: Rebecca Penado, Risk Manager, Hilary Roverud, Development Services Director and Travis Shindelbower, Facilities Maintenance Manager Item 24 - Executive Summary.pdf
01-Staff_Report_-_Mold_and_Asbestos_Abatement_1700_D_Street.docx 02 - Mold Report.pdf
03 - Agreement with Emergency Restoration & Cleaning.pdf 8 04 - Resolution Appropriating Funds for Mold and Asbestos Remediation.docx
25. Professional Services Agreement with Sosu.TV for Broadcasting, Media, and Video Production Services
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Sosu.TV for a 2-year agreement not to exceed $177,000, with the option to renew for one (1), two (2) year term for broadcasting, media, and video production services.
Responsible Staff Member: Lindsey Baker, Assistant to the City Manager/Public Information Officer Item 25 - Executive Summary.pdf
01-Staff Report - PSA Sosu TV.docx
02- Video_Production_RFP.pdf
04 - Agreement with Sosu.tv.pdf
03 - Sosu.tv_RFP_Proposal.pdf
26. Memorandum of Understanding with California Tahoe Conservancy to Exchange Development Rights and Land Coverage
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Memorandum of Understanding (MOU) with the California Tahoe Conservancy and authorizing and directing the City Manager to execute any and all documents necessary to transfer and exchange development rights and land coverage consistent with the MOU.
Responsible Staff Member: Hilary Roverud, Director of Development Services Item 26 - Executive Summary.pdf
01-Staff Report - CTC Exchange of Development Rights.docx 02-MOU California Tahoe Conservancy - Exchange of Development Rights.docx
27. Installation of a Painted Crosswalk in the City of South Lake Tahoe to Celebrate Pride Month Requested Action / Suggested Motions: Receive report and provide direction to the City Manager on whether to install a painted crosswalk, and if so, the location and design.
Responsible Staff Member: Joe Irvin, City Manager and Anush Nejad, Director of Public Works Item 27 - Executive Summary.pdf
01-Staff Report - Crosswalk Art.docx
02 - Attachment A - Painted Crosswalk Options (presentation)
28. Two State Excess Sites Local Government Matching Grants (LGMG) Program Applications for Phases 1A and 2A of the Sugar Pine Village Affordable Housing Project Requested Action / Suggested Motions: 1) Pass a Resolution authorizing the joint application with The Related Companies of California, LLC for the Local Government Matching Grants (LGMG) program for Sugar Pine Village Phase 2A in the amount of $5,943,000; 2) Pass a Resolution supporting the application of The Related Companies of California, LLC and St. Joseph Community Land Trust for $4,000,000 of LGMG program funding and approving the budget for Phase 1A; and 3) Pass a Resolution supporting the application of The Related Companies of California, LLC for $5,943,000 of LGMG program funding and approving the budget for Phase 2A.
Responsible Staff Member: Jessica Wackenhut, Associate Housing Planner and Zach Thomas, Housing Manager
Item 28 - Executive Summary.pdf
01-Staff Report - Sugar Pine Village Matching Grants Program.docx 02-Resolution-Sugar Pine Village LGMG Joint Application.docx 03-Resolution-Sugar Pine Village Matching Grants (Phase 1A).pdf 9 04-Resolution-Sugar Pine Village Matching Grants (Phase 2A).pdf
29. Travel Authorization – League Annual Conference, Long Beach, CA, Climate Solutions Summit, Breckenridge, CO and Mountain and Resort Town Planners Summit, Aspen, CO Requested Action / Suggested Motions: Pass a Motion identifying Council Members and authorizing travel and associated expenses to attend the League Annual Conference (September 7-9) and selecting a Voting Delegate, Climate Solutions Summit, Breckenridge, CO (September 20-22) and Mountain and Resort Town Planners Summit, Aspen, CO (October 12-16, 2022) Responsible Staff Member: Susan Blankenship, City Clerk Item 29 - Executive Summary.pdf
01-Staff Report - Travel Authorization.docx
02-Climate Solutions Summit.pdf
03-Mountain and Resort Town Planner Summit.pdf
04-League - 2022 Voting Delegate Packet.pdf
Agenda Planning Calendar
30. Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.
Responsible Staff Member: Joseph Irvin, City Manager
Item 30 - Executive Summary.pdf
APC - 06 02 2022.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday June 7, 2022 meeting of the City of South Lake Tahoe City Council was posted and available for review on Thursday, June 2, 2022 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.
Signed June 2, 2022
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Susan Blankenship, Elected City Clerk