South Lake Tahoe City Council
February 14, 2023

1 City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, February 14, 2023 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Cristi Creegan, Mayor
Cody Bass, Mayor Pro Tem
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, and via ZOOM at this link https://us06web.zoom.us/j/85436822372 A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button.

If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is ID: 854 3682 2372 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected].

When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business 1 2
hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Call to Order/Pledge of Allegiance
Roll Call
City Employee Recognition

1. City Employee Recognitions
Requested Action / Suggested Motions: Two new employees will be introduced to City Council and one employee will be recognized for reaching 10 Years-Service.

Responsible Staff Member: Various
Item 1 - Executive Summary.pdf
01-Staff Report Employee Service 2 14 2023.pdf
Closed Session Report
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission and Student Advisory Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda. Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action. Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

2. City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion approving the January 10, 2023 City Council and South Tahoe Redevelopment Successor Agency meeting minutes and the January 24, 2023 City Council meeting minutes.
2 3
Responsible Staff Member: Susan Blankenship, City Clerk Item 2 - Executive Summary.pdf
01 10 2023 Minutes.pdf
01 24 2023 CC Minutes.pdf

3. Acceptance of $851,700 Grant from Bureau of Land Management for Hazardous Fuels Reduction Projects
Requested Action / Suggested Motions: Pass a Resolution accepting and appropriating grant funding from the Southern Nevada Public Land Management Act through the Bureau of Land Management in the amount of $851,700 for hazardous fuels reduction projects on designated City-owned parcels.

Responsible Staff Member: Jay Manning, Battalion Chief and Lori Marino, Principal Management Analyst
Item 3 - Executive Summary.pdf
01-Staff_Report_-_BLM_Grant_Acceptance.docx
02- Resolution - SNPLMA Fuel Reduction.docx
03-SNPLMA Grant Agreement (Exh. A to Reso).pdf

4. Grant Application to Clean Mobility Options Voucher Program for Lake Link Electric Vehicles for up to $1,500,000
Requested Action / Suggested Motions: Pass a Resolution authorizing submittal of a grant application to Clean Mobility Options Voucher Program for up to $1,500,000 to support Lake Link’s transition to electric vehicles and providing carbon free Level 2 charging and on route fast charging on City property.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Item 4 - Executive Summary.pdf
01-Staff Report - Clean Mobility Application.docx
02 - Resolution Approving Application to Clean Mobility Options Voucher Program.docx Regular-Unfinished Business

5. Hosted Rental Program Update
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: John Hitchcock, Planning Manager Item 5 - Executive Summary.pdf
01-Staff_Report_-_Hosted_Rental_Update (1).docx
02 - ORD 2020-1150 Ch.6.55 for Hosted Rentals.pdf
Regular-New Business

6. 2022 South Tahoe Fire Rescue Annual Report
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Jim Drennan, Fire Chief
Item 6 - Executive Summary.pdf
01-Staff Report - 2022 STFR Annual Report.docx
02-FD Annual Report 2022.pdf

7. Defensible Space Update
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Jim Drennan, Fire Chief
3 4
Item 7 - Executive Summary.pdf
01-Staff Report - Defensible Space Update.docx
02-City Council Presentation - Defensible Space Update 2023.pptx

8. Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) (First Reading)
Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance amending the South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) to modify permit criteria for special events and refer second reading and adoption to the February 28, 2023 meeting.

Responsible Staff Member: Madison Dederick, Assistant Planner Item 8 - Executive Summary.pdf
01-Staff Report - Special Events.docx
02-Ordinance Amending City Code Section 6.55.230.docx
03-Redline - SLTCC 6.55.230 Amendment.pdf
04-Special Event Guidelines.docx
05-Special Event Application.docx

9. Funding Request of $71,000 for Sustainability Program Support Requested Action / Suggested Motions: Pass a Resolution amending the adopted 2023-2023 Budget and appropriating up to $71,000 from available General Funds Undesignated Excess Reserves for the purpose of funding a CivicSpark Fellow and hiring a consultant to prepare the 2021 greenhouse gas inventory.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Item 9 - Executive Summary.pdf
01 - Staff Report - Appropriation for CivicSpark Fellow and GHG Inventory.docx 02 - Resolution Appropriating Budget for CivicSpark Fellow and GHG Inventory.docx

10. Supercharger Lease Agreement with Tesla for 12 Parking Spaces on City Parking Lot at 3069 Harrison Ave
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Supercharger Lease Agreement in the amount of $3,600 per month from Tesla for a term of five years, with the option to extend for two additional five-year terms, and contingent upon permit issuance by the City.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Item 10 - Executive Summary.pdf
01 - Staff Report Tesla Lease Agreement.docx
02- Tesla Supercharger Agreement.pdf

11. Funding Agreement with the South Shore Transportation Management Association and Appropriation of $200,000 to Fund Microtransit Service Through FY 2023-2024 Requested Action / Suggested Motions: (1) Pass a Motion authorizing and directing the Mayor to execute a Funding Agreement between the South Shore Transportation Management Association (SS/TMA) and City of South Lake Tahoe; (2) Pass a Resolution appropriating funds and appropriating an amount of $200,000 for Mictrotransit Service, $50,000 of which is appropriated from FY 2022-2023 funds and $150,000 is appropriated from FY 2023-2024 funds; and (3) Provide direction to staff on additional funding commitment to expand the service to Zone 1 as recommended in the Via Comprehensive Transit Analysis of Mobility Services in the South Shore, when such program is fully funded.

Responsible Staff Member: Lindsey Baker, Assistant City Manager 4 5
Item 11 - Executive Summary.pdf
01-Staff Report - SSTMA Microtransit Agreement.docx
02-Lake Link Microtransit Service Area.pdf
03-Zone 1 Lake Link Expansion.pdf
04-SS/TMA Agreement.pdf
05-Budget Resolution SSTMA Funding Agreement.docx

12. Application for U.S. Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Planning Grant for $4,055,000 for the Johnson Boulevard Complete Streets Project
Requested Action / Suggested Motions: Pass a Resolution: 1) Authorizing the Department of Public Works to submit a planning grant application totaling $4,055,000 through the RAISE program; and 2) Committing match funding in the amount of $811,000 for the Johnson Boulevard Complete Streets Project from the General Fund Undesignated Excess Reserves.

Responsible Staff Members: Jason Burke, Complete Streets Program Manager and Sara Letton, Sustainability Coordinator
Item 12 - Executive Summary.pdf
01-Staff Report - RAISE Grant.docx
02-Johnson Blvd RAISE Grant Project Area Map
03-Resolution - RAISE Grant.docx
04-Middleschool Connectivity Plan
05-Presentation.pdf
Agenda Planning Calendar

13. Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joseph Irvin, City Manager
Item 13 - Executive Summary.pdf
APC -02 09 2023.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday February 14, 2023 meeting of the City of South Lake Tahoe City Council was posted and available for review on Thursday, February 9, 2023 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed February 9, 2023
\\sb\\
Susan Blankenship, Elected City Clerk
5 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 1
Agenda Item: City Employee Recognitions
Executive Summary: New City employees and long-serving City employees who reach the 5, 10, 15, 20, & 25 year service milestone will be recognized at each monthly meeting.

Requested Action / Suggested Motions: Two new employees will be introduced to City Council and one employee will be recognized for reaching 10 Years-Service.

Responsible Staff Member: Various
Responsible Staff Member: Various Departments
Reviewed and Approved By:

Susan Blankenship, City Clerk
Attachments:
01-Staff Report Employee Service 2 14 2023.pdf
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City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: City Employee Recognition
Location: Citywide
Responsible Staff Member: Various Department Directors
Background: As part of the City’s Employee Recognition Program, employees who have reached five, ten, fifteen, twenty and twenty-five years of service are recognized for their achievements and contributions to the City.

New Regular City Employees:

Public Works
Emily Dougherty – Engineering Technician
Fire Department
Eric Dunn – Firefighter/Paramedic

Service Awards:

Fire Department
Kevin Vankirk – Fire Suppression -10 Years’ Service
Council Agenda Report February 14, 2023 Page 1 of 1
7 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council is asked to formally approve the January 10, 2023 City Council and South Tahoe Redevelopment Successor Agency meeting minutes.

Requested Action / Suggested Motions: Pass a Motion approving the January 10, 2023 City Council and South Tahoe Redevelopment Successor Agency meeting minutes and the January 24, 2023 City Council meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Attachments:

Item 2 - Executive Summary.pdf
01 10 2023 Minutes.pdf
01 24 2023 CC Minutes.pdf
8 01 10 2023 Minutes
1 City of South Lake Tahoe
City Council and South Tahoe Redevelopment Successor
Agency
Meeting Minutes
Tuesday, January 10, 2023 at 9:00 AM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Cristi Creegan, Mayor
Cody Bass, Mayor Pro Tem
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

Call to Order/Pledge of Allegiance
At 9:28 a.m. Mayor Creegan called the meeting to order. Creegan then led the pledge of allegiance to the flag.

Roll Call
Present were Mayor Creegan, Councilmembers Bass, Friedrich, Robbins and Wallace.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report

1. Conference with Legal Counsel – Existing Litigation - Government Code section 54956.9(d)(1)
Case: Jessica Martinez v. City of South Lake Tahoe et al., El Dorado County Superior Court Case No. SC20210115
Action: No reportable action

2. Conference with Legal Counsel – Existing Litigation - Government Code section 54956.9(d)(1)
Case: Angela Ainley et al. v. City of South Lake Tahoe et al., Eastern District of California Case No. 2:16-cv-00049-TLN-CKD
Action: No reportable action
City Employee Recognition

1. City Employee Recognitions
Action: Christopher Cable, Police Department was recognized for reaching 5 Years-Service.

Public Communications
Public Comment was heard from the following people:

1. Amelia Richmond – Shared Rental permit fees

2. Ed Mosur – snow melt machines, CSO patrol Crescent V parking enforcement, Motel 6 sale 9 2
01 10 2023 CC Minutes
Written Comment was received from the following people:

3. Mike Judge, Tahoe Residents for Actual Prosperity – Tahoe Prosperity Center

4. Edgar Wayburn – Danielle Hughes

5. Brent Wisner – Verizon,cell phones

6. David Jinkens- Lake Link, power outages, affordable housing

7. Annie Alowa – Heidi Hil Drum

8. Mabel Bell – cell towers

9. Rob Bilott – Tahoe Properity Center

10. Gerald O. Barney – cell towers

11. Nellie Bly – Cristi Creegan

12. Jim Bohlen – Diana Madson

13. Margaret Byers - broadband

14. John Carlos – cell towers

15. Rachel Carson – scenic corridor

16. Edith Chase- Tahoe Prosperity Center

17. Danny Elfman- Tamara Wallace

18. Granville, Fortescue – Tahoe Prosperity Center

19. Steven Hart – cell towers

20. Patrick Henry – cell phones

21. Polly Higgins – cell towers

22. Will Irwin – land use

23. Thomas E. Lawrence – Tahoe Locals

24. James R. Lowell – Tahoe Chamber

25. Gaius Lucillus – city values

26. Phillip McGraw – cell towers

27. Peter Norman – overtourism

28. Renuka Ray – cell towers
City Commission and Student Advisory Reports

1. Milo King, Student Advisory – Item 12, underground utilities Consent Agenda
Action: Moved/Seconded: Wallace/Friedrich
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Action: Passed Consent Agenda with noted recusal.

Note: Councilmember Bass recused himself from Item 6 due to property ownership in the area.

2. City Council Meeting Minutes
Action: Passed Motion 2023-001 approving the December 13, 2022 Regular City Council meeting minutes.

3. Law Enforcement Specialized Unit Grant of $203,142 for Domestic Violence Programs Action: Passed Resolution 2023-001 ratifying grant application and execution of grant agreement and authorizing receipt of grant funds from the California Office of Emergency Services (CalOES) in support of the South Lake Tahoe Police Department and Live Violence Free through the Law Enforcement Specialized Unit Grant for calendar year 2023 in an amount up to $203,142. 10 3
01 10 2023 CC Minutes

4. Permanent Local Housing Allocation (PLHA) Program Application for up to $5,000,000 for the Sugar Pine Village Affordable Housing Project
Action: Passed Resolution 2023-002 authorizing the City Manager to submit a joint application with Related Companies of California LLC under the PLHA Program for Sugar Pine Village Phase 2A for an amount not to exceed $5,000,000. Up to 5 percent ($250,000) can be used for reimbursement of administrative costs incurred by the City.

5. Excess Sites Local Government Matching Grants (LGMG) Program Application for up to $5,000,000 for the Sugar Pine Village Affordable Housing Project Action: 1) Passed Resolution 2023-003 authorizing staff to submit a joint application with Related Companies of California LLC under the LGMG Program for an amount not to exceed $5,000,000; and, 2) Passed Resolution 2023-004 authorizing a demonstration of Enforceable Funding Commitments for local government contribution sources.

Public Comment was heard from the following person:

1. David Jinkens

6. Annual Accountability Report for Fiscal Year 2021-2022 for the Bijou Area Erosion Control Project, Community Facilities District (CFD2014-1)
Action: Received and filed report.

7. Amended 2023 City Council Meeting Schedule
Action: Passed Resolution 2023-005 adopting the Amended 2023 City Council regular meeting schedule clarifying the 5:30 p.m. starting time for meetings in months when only one meeting is held, and changing the location of the January 31 meeting from City Hall, Council Chambers to The Landing, 4104 Lakeshore Blvd.

Consent Agenda - South Tahoe Redevelopment Successor Agency

8. Recognized Obligation Payment Schedule (ROPS) FY 2023-2024 Action: Moved/Seconded: Wallace/Friedrich
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Action: Passed Consent Agenda with noted correction.

Note: City Clerk noted corrected ROPS table had been distributed by staff.

Action: Acting as the South Tahoe Redevelopment Successor Agency Board, Passed STRSA Resolution 2023-001 approving the Recognized Obligation Payment Schedule (ROPS) pursuant to Health and Safety Code section 34177 for the fiscal period commencing July 1, 2023 and ending June 30, 2024.

Regular-Unfinished Business

9. Citizen Appointments to Commissions and Boards
Action: Council Interviewed applicants and provided direction to staff resolicit for applications to the Airport Land Use Commission.

Action: Passed Motion 2023-002 to appoint the following applicants:
2-year terms:
• Stacey Ballard, Eleanor Brennan and David Hamilton to the Arts, Culture, and Tourism Commission with Council direction to bring back a Resolution from the Boys and Girls Club adding a nonvoting representative.

Action: Moved/Seconded: Friedrich /Wallace
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
• Keith Roberts and Scott McGill to the Building Board of Appeals Action: Moved/Seconded: Bass/Wallace
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
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• Tom Davis, Erika Gonzales and Ayana Morali to the Police Advisory Commission Action: Moved/Seconded: Friedrich/Robbins
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
• Seth Howard, Nick Speal and Natalia Wieczorek to the Planning Commission Action: Moved/Seconded: Robbins/Creegan
Yes: Creegan, Robbins and Wallace
No: Friedrich and Bass
• Peter Fink, Margaret Kovarik-Mazhimer, Nichole Ramirez-Thomas, Kira Smith and Amelia Richmond, limited term ending 2/2024, to the Parks & Recreation Commission Action: Moved/Seconded: Wallace/Creegan
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
4-year terms:
• Jerry Bindel, Melissa Fox, David Gregorich, Faye-Marie Pekar and Aimi Xustra-Rich to the Independent Citizens' Oversight Committee
Action: Moved/Seconded: Bass/Friedrich
Yes: Creegan, Bass, Friedrich, Robbins and Wallace
Note: During the meeting the City Clerk received an emailed withdrawal from Aimi Vustra-Rich.

This position will be resolicited.

The following people addressed the Council:

1. Stacy Ballard

2. Eleanor Brennan

3. David Hamilton

4. Aimi Rich

5. Scott McGill

6. Keith Roberts

7. Tom Davis

8. Alberto Manfredi

9. Ayana Morali

10. Seth Howard

11. David Jinkens

12. Jackson Realo

13. Nick Speal

14. Natalia Wieczorek

15. Doug Williams

16. Melissa Balough

17. Nicole Ramirez-Thomas

18. Amelia Richmond

19. Kira Smith

20. Michael Lewis

21. Margaret Kovarik-Maxhimer

22. Jerry Bindel

23. David Gregorich

24. Faye-Marie Pekar
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Public Comment was heard from the following person:

25. Amelia Rich

26. Stacey Ballard

27. Molly Armanino
Written Comment received from the following people:

28. Kili Rahbeck

29. Erica Gonzales

30. Peter Fink – (written comment read to Council)

10. Recreation and Aquatics Center Phase II Project Update Note: Mayor Creegan and Councilmember Friedrich recused themselves from this item due to property ownership in the area and left the meeting.

Action: Received presentation regarding the Recreation and Aquatics Center Phase II Project. 11 South Tahoe Refuse - Presentation on New 3-Cart Program and Requested Changes to Franchise Agreement
Action: Moved/Seconded: Wallace/Bass
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Action: Passed Motion 2023- 003 authorizing the Mayor to sign a Letter of Support and directing the City Manager to bring back an item to consider a new Franchise Agreement with South Tahoe Refuse with a 20-year term. Council gave direction to explore electric fleet transition plan, feasibility and residential green food waste program.

The following people addressed the Council:

1. Jeff Tillman, South Tahoe Refuse

2. Roger Williams, CPA
Public Comment was heard from the following people:

3. Duane Wallace, South Tahoe Chamber of Commerce

4. Ed Mosur

5. David Gregorich

6. Nick Speal

12. Ordinance Approving One-Year Electric Franchise Agreement with Liberty Utilities (First Reading)
Action: Moved/Seconded: Bass/Wallace
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Action: Passed Motion 2023-004 to hold a first reading (by title only) of an Ordinance Approving a Franchise Agreement with Liberty Utilities for the Purpose of Transmitting Electricity and Other Commodities Under, Along, and Across City Streets, and refer to second reading and adoption to the January 24, 2023 meeting. Council directed staff to pursue the suggested MOU option for future.

Public Comment was heard from the following people:

1. Faviola Ochoa, Director of Government Affairs, Liberty Utilities

2. Molly Armanino

3. Ed Mosur

4. David Gabriel

5. Angelique

6. No name given

7. Duane Wallace
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Regular-New Business

13. Ordinance Amending South Lake Tahoe City Code to Authorize Prequalification and DesignBuild Contracts (First Reading) Action: Moved/Seconded: Friedrich/Bass
Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Note: City Clerk noted that a correction to the redline version of the Ordinance had been distributed.

Action: Passed Motion 2023-005 to hold a first reading (by title only) of an Ordinance Amending South Lake Tahoe City Code Title 3, Chapter 3.45, Article II (Public Contracts and Uniform Public Construction Cost Accounting Act) to Authorize Prequalification and Design-Build Contracts and refer to second reading and adoption to the January 24, 2023 meeting. City Council provided direction to staff to bring back a discussion item regarding adding language encouraging local hire, health care benefits and proper work force, to keep money within the city.

Public Comment was heard from the following people:

1. Seth Howard, Northern California Carpenters Union
Agenda Planning Calendar

14. Agenda Planning Calendar
Action: Received.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Manager:

1. Appreciation for the Public Works Department snow removal City Clerk:

1. Dave Olivo, City Treasurer, oath of office administered

2. Next City Council meeting on January 24, 2023

3. Upcoming Commission meetings for new members
Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Councilmember Friedrich:

1. Appreciation for the Public Works Department snow removal

2. Thank you to Commission applicants

3. TRPA Governing Board meeting update
Councilmember Wallace:

1. Upcoming Cal Tahoe JPA meeting, Lodging Association and PADMA meetings

2. Recommend League of California Cities Planning Commissioner training Councilmember Robbins:

1. Upcoming League of California Cities meeting in Sacramento Mayor Creegan

1. Cal Tahoe JPA meeting

2. CEO Round Table at the Chamber

3. Snowplow ride along
Adjournment
At 2:16 p.m. Mayor Creegan adjourned the meeting.
_______________________ _______________
Cristi Creegan, Mayor Date
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council and South Tahoe.
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City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, January 24, 2023 at 5:30 PM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Cristi Creegan, Mayor
Cody Bass, Mayor Pro Tem
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

Call to Order/Pledge of Allegiance
At 5:31 p.m. Mayor Creegan called the meeting to order. Creegan then led the pledge of allegiance to the flag.

Roll Call
Present were Mayor Creegan, Councilmembers Friedrich, Robbins and Wallace. Mayor Pro Tem Bass was absent.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report - 01 24 2023 Special Closed Session

1. Conference with Labor Negotiator – Government Code section 54957.6(a) Action: No reportable action.

Public Communications
Public Comment was heard from the following people:

1. Ed Mosur – Motel 6 commodity use, public beach access, Mobile Vending Ordinance

2. Nick Speal – sidewalk snow removal and citations for non-compliance Written Comment was received from the following people:

3. Gerald O. Barney – cell phones

4. Margaret Byers – broadband

5. Edith Chase – cell towers

6. Ernest Coe – cell towers

7. Theo Colborn – environmental concern

8. Concerned Citizens – Tahoe Regional Planning Agency

9. Granville Fortescue – Tahoe Prosperity Center, broadband

10. Steven Hart – cell towers

11. Mike Judge – Tahoe Prosperity Center

12. Peter Lesgaft – cell towers

13. Edgar Wayburn – Danielle Hughes

14. Brent Wisner – Verizon

15. Noel Farmer – vacation rentals

16. Shirley Briggs – cell towers
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17. Victoria Ortiz – sidewalk snow removal

18. Angie Reagan – sidewalk snow removal
City Commission Reports
None.

Consent Agenda
Note: Mayor Creegan noted a revised claims list was distributed to Council for Item 1.

Action: Moved/Seconded: Wallace/Robbins
Yes: Creegan, Friedrich, Robbins and Wallace

Absent: Bass
Action: Passed Consent Agenda with noted revision.

1. Transfer of Unclaimed Check Funds
Action: Passed Resolution 2023-006 authorizing the transfer of unclaimed check funds from their respective fund(s) to the General Fund pursuant to California Government Code sections 50050 through 50057.

Written Comments were received from the following people:

1. HeatherStoudLivesAt

2. Firemarshall Bill

2. Ordinance Approving One-Year Franchise Agreement with Liberty Utilities (Second Reading)
Action: Passed Ordinance 2023-1170 Approving One-Year Franchise Agreement with Liberty Utilities.

Public Comment was heard from the following people:

1. John Messina

2. Faviola Ochoa, Liberty Utilities
Written Comments were received from the following people:

3. Change Today

4. HeatherStoudLivesAt

5. Firemarshall Bill

3. Ordinance Amending South Lake Tahoe City Code to Authorize Prequalification and DesignBuild Contracts (Second Reading) Action: Passed Ordinance 2023-1171 Amending South Lake Tahoe City Code Title 3, Chapter

3.45, Article II (Public Contracts and Uniform Public Construction Cost Accounting Act) to Authorize Prequalification and Design-Build Contracts.

Written Comments were received from the following person:

1. Change Today

4. CalRecycle Farm and Ranch Solid Waste Cleanup and Abatement Grant Pilot Program Application For Up to $70,000
Action: Passed Motion 2023-006 authorizing and directing the City Manager (or his/her designee) to submit CalRecycle Farm and Ranch Solid Waste Cleanup and Abatement Grant Pilot Program Application(s) and all other grant documents for an amount up to $70,000 towards a contract with the Clean Tahoe Program to perform cleanup and abatement of homeless encampments within South Lake Tahoe.
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5. Amendment No. 1 to Contract with Trella Tahoe, Inc. for Additional Snow Removal Services Not to Exceed $30,000
Action: Passed Motion 2023-007 authorizing and directing the Mayor to execute Amendment No. 1 C-011-2023 to Contract with Trella Tahoe, Inc. for additional services related to Snow Removal Operation at Park and Trail Facilities for an amount up to $30,000 for a total amount not to exceed $124,600.

6. Memorandum of Understanding with the South Tahoe Zero Emissions District Action: Passed Motion 2023-008 authorizing and directing the Mayor to execute a non-binding Memorandum of Understanding C-012-2023 with other South Tahoe Zero Emissions District parties in the interest of scaling energy efficiency, local resiliency, and greenhouse gas reductions.

7. Amendment No. 1 to Animal Control Services Agreement with El Dorado County Action: Passed Motion 2023-009 authorizing and directing the Mayor to execute Amendment No.1 C-013-2023 to the Animal Control Services Agreement with El Dorado County to add the City's share of an estimated flat amount of $53,780 for Capital Improvements and Deferred Maintenance of the facility.

Regular-New Business

8. Lease Agreement at Lake Tahoe Airport for City Hall, Administrative Offices, and Public Safety Hangar
Action: Moved/Seconded: Wallace/Friedrich
Yes: Creegan, Friedrich, Robbins and Wallace

Absent: Bass
Action / Suggested Motions: Pass Motion 2023-010 authorizing and directing the Mayor to execute Lease Agreement C -014-2023 with the Lake Tahoe Airport for $26,570 per month for a term of five years to rent City Hall, administrative offices, and a hangar for use by the Fire and Police Departments.

Public Comment was heard from the following people:

1. Nick Speal

2. Joseph Bochner
Written Comment was received from the following people:

3. Douglas Rice, Pilots Association

4. Firemarshall Bill

9. Housing Initiatives Local Funding Source Study
Note: Staff provide a PowerPoint Presentation for this item.

Action: Received presentation. City Council provided direction to staff to perform public outreach and bring back public opinion on local funding source(s) for housing initiatives as follows:

Special Tax Revenue Sources
o Transient Occupancy Tax (TOT)
o Real Estate Vacancy Tax
Development Dependent Sources
o Inclusionary Housing In-Lieu Fee
o Commercial Linkage Fee
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01 24 2023 CC Minutes
Note: Councilmember Bass joined the meeting at 7:01 p.m. at the beginning of public comment on Item 9.

The following person addressed City Council:

1. Aaron Nousaine, BAE Urban Economics, Consultant

2. David Jinkens

3. Amanda Adams, South Tahoe Chamber of Commerce *written comment also received

4. John Messina

5. Ed Mosur

6. Kathleen Mason, Lodging Association

7. Sierra

8. Doug Williams

9. Eleanor Brennan

10. Duane Wallace

11. Nick Speal

12. Amelia Richmond

13. Steve Teshara, Tahoe Chamber

14. Natalie Yannish, South Tahoe Association of Realtors Written Comment was received from the following people:

15. HeatherStroudLivesAt

16. FuckMarchetta

17. City Manager Irvin response to Councilmember Robbins

10. Agreement with PT Revolution Physical Therapy PC for Public Safety Employee Wellness & Injury Prevention Program
Action: Moved/Seconded: Bass/Wallace
Yes: Creegan, Bass, Friedrich, Robbins and Wallace
Action: 1) Passed Motion 2023-011 authorizing and directing the Mayor to execute Professional Services Agreement C-015-2023 with PT Revolution Physical Therapy PC for a term of three years with two one-year renewal options and for an amount not to exceed $100,000 per year; and, 2) Passed Resolution 2023-007 appropriating $100,000 from General Fund Undesignated Excess Reserve to fund year one of the program.

The following person addressed the Council:

1. Jason Collins, PT Revolution
Public Comment was heard from the following people:

2. Ed Mosur

3. Angie Regan
Written Comment was received from the following person:

4. HeatherStroudLivesAt
Agenda Planning Calendar

11. Agenda Planning Calendar
Action: Received.

Written Comment was received from the following people:

1. HeatherStroudLivesAt

2. FuckMarchetta
Updates and Announcements (City Attorney, City Clerk, City Manager) City Attorney:

1. League of CA Cities Conference attendance

2. Measure T litigation update
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01 24 2023 CC Minutes
City Clerk:

1. Proclamation issued by Mayor Creegan recognizing January 20, 2023 as Miss Marcia Day

2. Honorary Mayor for the Day request (Council consensus) City Manager:

1. Attended League of California Cities Conference in Sacramento

2. Upcoming meeting with California Department of Transportation Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Councilmember Robbins:

1. Attended League of California Cities Conference in Sacramento

2. Sugar Pine Village local preference for tenant selection (Creegan second)

3. Social Media Policy (Bass second)

4. Hosted VHR Rental Update (Bass second)

5. Sidewalk snow removal enforcement (City Manager responded) Councilmember Wallace:

1. Attended PADMA, South Lake Tahoe Lodging Association and CAL Tahoe JPA meetings

2. Upcoming LAFCO and Redevelopment Successor Agency Countywide Oversight meetings Councilmember Bass:

1. Attended PADMA and Tahoe Transportation District meetings

3. Attended League of California Cities Conference in Sacramento Councilmember Friedrich:

1. Appreciation for public participation

2. Acknowledgement of recent mass shootings in the country

3. Upcoming TRPA Governing Board meeting

4. High School “Sound of Music” attendance
Mayor Creegan:

1. Thank you to the Public Works Department for snow removal Adjournment
At 9:13 p.m. Mayor Creegan adjourned the meeting.
_________________________ _______________
Cristi Creegan, Mayor Date
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
19 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 3
Agenda Item: Acceptance of $851,700 Grant from Bureau of Land Management for Hazardous Fuels Reduction Projects
Executive Summary: The City of South Lake Tahoe Airport, Public Works, Fire Department and Parks & Recreation Divisions have been working collaboratively to create a more fire adapted community on the south shore of Lake Tahoe through removal of diseased, dead and dying trees from City parks and campgrounds; high density stream zones under City jurisdiction; and fuel load reduction around Airport facilities. Funding through this grant award will go towards addressing dense area fuel reduction treatment on parcels surrounding the Lake Tahoe Airport, parcels in the Tahoe Vista Neighborhood, and City Campground parcels. SLTFR will solicit contractual services for a biological assessment survey, timber operations, and forestry services to address these areas.

While the City of South Lake Tahoe, Lake Valley Fire Protection District, Cal Fire, and Tahoe Fire & Fuel Team have embarked on forest fuel load reduction and defensible space initiatives surrounding critical City assets, there are still areas of property that require treatment through this grant award. The total area requiring hazardous fuel reduction treatment under this grant is approximately 149.82 acres of City-owned parcels. The project will reduce fuels and implement and maintain reduced vegetation around all structures to the extent possible.

Requested Action / Suggested Motions: Pass a Resolution accepting and appropriating grant funding from the Southern Nevada Public Land Management Act through the Bureau of Land Management in the amount of $851,700 for hazardous fuels reduction projects on designated City-owned parcels.

Responsible Staff Member: Jay Manning, Battalion Chief and Lori Marino, Principal Management Analyst
Responsible Staff Member: Jay Manning, Battalion Chief (530) 542-6164, and Lori Marino, Principal Management Analyst (530)542-7410
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff_Report_-_BLM_Grant_Acceptance.docx
02- Resolution - SNPLMA Fuel Reduction.docx
03-SNPLMA Grant Agreement (Exh. A to Reso).pdf
20 Council Agenda Report- February 14, 2023 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Bureau of Land Management Hazardous Fuels Reduction Projects Grant Acceptance Location: City-wide
Responsible Staff Members: Jay Manning, Battalion Chief (530) 542-6164, and Lori Marino, Principal Management Analyst (530)542-7410
Background: On September 14, 2020, South Lake Tahoe Fire Rescue submitted a preliminary grant nomination to Bureau of Land Management for the Southern Nevada Public Land Management Act (SNPLMA) Federal funding in the amount of $851,700 for Hazardous Fuels Reduction and Wildfire Prevention. Nominations are typically reviewed, scored, and ranked, and potentially invited to submit a full/final application. On March 17, 2021, staff received an email that the City’s Nomination had not been selected to apply. Subsequently, in May 2021, the Fire Chief received an email that the SLTFR nomination had been put back on the list for consideration by the BLM Executive Committee. On October 14, 2021 the City received notification that a secondary list was approved by the Interior Secretary and the City’s nomination was still in consideration. February 24, 2022, SLTFR received a “notice of intent to award” based on submittal of a full application by March 31, 2022. SLTFR submitted an application on March 23, 2022 and received a “Notice of Award” on December 27, 2022.

Issue and Discussion: The City of South Lake Tahoe Airport, Public Works, Fire Department and Parks & Recreation Divisions have been working collaboratively to create a more fire adapted community on the south shore of Lake Tahoe through removal of disease, dead and dying trees from City Parks and Campgrounds; high density stream zones under City jurisdiction; and fuel load reduction around Airport facilities. Funding through this grant award will go towards addressing dense area fuel reduction treatment on parcels surrounding the Lake Tahoe Airport, parcels in the Tahoe Vista Neighborhood, and City Campground parcels. SLTFR will solicit Contractual Services for Biological Assessment Survey, Timber Operations, and Forestry Services to address these areas.

While the City of South Lake Tahoe, Lake Valley Fire Protection District, Cal Fire, and Tahoe Fire & Fuel Team have embarked on forest fuel load reduction and defensible space initiatives surrounding critical City assets, there are still areas of property that require treatment through this Grant Award. The total Area requiring hazardous fuel reduction treatment and approved in this award is to treat approximately 149.82 acres of City-owned parcels. The project will reduce fuels and implement and maintain reduced vegetation around all structures to the extent possible. 21 Council Agenda Report- February 14, 2023 Page 2 of 2 Financial Implications: City will provide in-kind staff time match through Salaries, and Fringe Benefits of key staff responsible for the project oversight and grant administration to include the Fire Marshall, Battalion Chief, and Principal Management Analyst for a total amount of $59,420.
$851,700 will be used for Contractual Services for Biological Assessment, Forestry Services, Timber Operations, and Compliance Administration for complete implementation of the project.

City and Federal procurement requirements will be followed in issuing these contracts.

Upon Acceptance of this Award, funds should be appropriated into the Fiscal Year 2022-23 budget as follows:

Account# 100 02240
Revenue 33127: Bureau of Land Management $851,700
Expense 42025: Contract Services $851,700
Environmental Considerations: Acceptance of the grant funds is not approval of a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15352 because it does not commit the City to a definite course of action or foreclose particular mitigation measures. Depending on the results of the biological assessment and forestry services to be funded by this grant, the project may require both CEQA (California Environmental Quality Act) and NEPA (National Environmental Policy Act) review as consistent with both Federal and State Construction projects, or the project may be categorically exempt from CEQA under CEQA Guidelines section 15301(h) (Existing Facilities – maintenance of existing native growth), and/or 15304(i) (Minor Alterations to Land – certain fuel management activities within 100 feet of a structure if required due to extra hazardous fire conditions).

Policy Implications: Per Financial Management- Grant Funding and Compliance Policy approved by City Council on Sept. 8, 2020; section 2.3 City Council Approval to Accept Award and Appropriate Funding. City Council approval to apply is required for ALL Grant Applications. A detailed staff report and a resolution (if required) should be brought forth to City Council for Council approval/adoption.
22 Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
February 14, 2023
Authorizing Acceptance and Appropriation of Grant Funds from the Bureau of Land Management through the Southern Nevada Public Land Management Act (SNPLMA) in support of Hazardous Fuel Reduction projects on City-owned Parcels in an amount of $851,700

BACKGROUND
A. South Lake Tahoe Fire Rescue submitted a full grant application to Bureau of Land Management on March 23, 2022, for a Hazardous Fuel Reduction project on multiple City-owned parcels, and
B. The city received a Notice of Award on December 27, 2022 in the amount of $851,700, and
C. Funding through this grant award will go towards addressing dense area fuel reduction treatment on parcels surrounding the Lake Tahoe Airport, parcels in the Tahoe Vista Neighborhood, and City Campground parcels, and D. SLTFR will solicit Contractual Services for Biological Assessment Survey, Timber Operations, and Forestry Services to address these areas.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:

1. Accepts the SNPLMA grant award agreement attached hereto as Exhibit “A.”

2. Authorizes, the Finance Director to appropriate the funding into the current FY 22/23 budget as follows:

Account # 100 02240
Revenue Account: 33127 $851,700
Expenses Account: 42025 $851,700
Adopted by the City of South Lake Tahoe City Council on February 14, 2023 by the following vote:

Yes:

No:

Absent:
23 Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 4
Agenda Item: Grant Application to Clean Mobility Options Voucher Program for Lake Link Electric Vehicles for up to $1,500,000
Executive Summary: The Clean Mobility Options voucher program can provide up to $1,500,000 to support the electrification of Lake Link, the south shore’s free microtransit program managed by the South Shore Transit Management Association (SSTMA). Voucher funds will be used to construct a four-stall Level 2 charging Base Station supported by solar and a battery at 1700 D Street, and a single on route fast charger at our Rufus Allen site, both of which can support other electric City fleet vehicles.

The program will also provide funding for four electric vans as well as operations expenses for the SSTMA in supporting the transition. City partnership for charging is necessary because the SSTMA does not own land to provide the dedicated charging infrastructure. No match funds are needed.

Requested Action / Suggested Motions: Pass a Resolution authorizing submittal of a grant application to Clean Mobility Options Voucher Program for up to $1,500,000 to support Lake Link’s transition to electric vehicles and providing carbon free Level 2 charging and on route fast charging on City property.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Responsible Staff Member: Sara Letton, Sustainability Coordinator, 530-542-6175 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Clean Mobility Application.docx
02 - Resolution Approving Application to Clean Mobility Options Voucher Program.docx 54 Council Agenda Report- February 14, 2023 Page 1 of 3 City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Clean Mobility Options Voucher Program Application Location: Citywide
Responsible Staff Member: Sara Letton (530) 542-6175
Background: Clean Mobility Options (CMO) is a statewide public program that empowers under-resourced communities across California to better understand and overcome mobility obstacles with vouchers that fund clean, shared, zero-emission transportation projects. The program is funded by California Climate Investments, a statewide initiative that invests billions of Cap-and-Trade dollars; and, the California Energy Commission’s Clean Transportation Program, investing over $1 billion to deploy zero-pollution transportation infrastructure, and support workforce training and development. CivicWell is an administrator of the program.

CMO is administered and implemented through a partnership between CARB, CEC, and the Program Administrator, who is selected through a competitive CARB grant solicitation process.

CARB and CEC set the program requirements and eligibility criteria for entities applying for CMO voucher funds through a comprehensive public work group process. The Program Administrator verifies applicants meet the eligibility requirements, reserves the voucher amounts on a first-come, first-served basis, and signs the Voucher Agreement with awarded entities after they submit all the supporting documentation required according to their Voucher Agreement. If the program is oversubscribed on the first day, the complete applications will be randomized for funding.

Eligible applicants include California municipalities. Phase 1 applications are due on March 1. A strong Phase 1 application will lead to technical assistance in submitting a Phase 2 application in May. Voucher Agreements will be secured in the fall. The term begins upon completion of an Agreement and runs four years.

Issue and Discussion: The voucher program has specifically included as eligible costs all the principle features of a program that the South Shore Transit Management Association (SSTMA) seeks in developing an electric microtransit program, including: carport solar PV systems, energy storage, vehicle rental repair support, increased insurance cost coverage, program planning time, full purchase price for zero emissions passenger vans, and operations support. Reporting requirements are minimal and seek mostly the data that is captured by the vehicles’ automatic data capture systems.

The program eligibility requires that the applicant community have engaged in a community mobility needs assessment for which the City’s recent study completed by Via fits perfectly. 55 Council Agenda Report- February 14, 2023 Page 2 of 3 City Staff will be involved in facilitating the installation of electric vehicle charging infrastructure.

Four Level 2 chargers will be installed under a solar canopy supported by a battery. The solar/battery will provide carbon-free electricity to electric vans charging at night. During the day, the four chargers will be available to the City for charging electric fleet vehicles. Chargers will be protected from sun and snow under the canopy. Lake Link electric vans will deploy faster in snow conditions with carport coverage. This charging ‘Base Station’ will be in the public side of the lot at 1700 D Street, the City’s Motor Pool Facility.

The successful electrification of microtransit demands dedicated (i.e. nonpublic) fast charger availability. A site near the play structure at the Ice Arena was identified as a perfect midtown location for fast charging. This charger could also be utilized by future electric police cruisers.

Applications to Liberty Utilities Rule 24 Make Ready program were submitted last fall. This program puts the cost of infrastructure upgrades (from utility line to a meter stub) at the expense of Liberty.

Aside from charging infrastructure funds for the City to manage, funds will be passed through to SSTMA and The Downtowner, who operates Lake Link, to support program transition, vehicles, training, insurance, and operations.

Financial Implications: The project is fully funded by this voucher and the program requires no match, thus Staff foresee no ‘out of pocket’ expenses for this project, aside from dedicated staff time. SSTMA will prepare the project reporting and pass to the City. Sustainability Coordinator and Public Works staff time is needed to facilitate charger installation. Finance Department staff time is needed to process the voucher requests with CMO (similar to a grant reimbursement) and to pass through reimbursement to SSTMA or their provider, The Downtowner.

If awarded, voucher contracts will be secured in fall 2023, with four years from the contract date to expend the money.

Environmental Considerations: This project is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(a)-(b) (Existing Facilities – exterior alterations involving electric conveyances and existing facilities of investor owned utilities to provide electric power) and 15303 (Small Structures – installation of small new equipment).

Policy Implications:

The project supports the City’s Strategic Priorities:
 1.4 Transportation via “electrification of the transportation system is a top priority” and Action Item 7: “Partner with the new South Shore Events Center and South Shore Transportation Management Association to expand and electrify micro-transit service.”  1.5 Carbon Neutrality to “pursue opportunities for electrification, including transitioning fleet vehicles to electric and building robust EV charging infrastructure by 2025.” The project advances Climate Action Plan:
 EDT-1, Promote and incentivize EVs and EV chargers: “Evaluate the potential incentives to convert fleets to EVs.”
56 Council Agenda Report- February 14, 2023 Page 3 of 3  TR-1 Support improvement of transit services: “Work with TTD and other transportation agencies to improve overall accessibility, reliability, and convenience of transit services.” The project supports community GHG emissions reductions, contributing to the science-based emissions reductions target established recently in Resolution No. 2022-088. The project also contributes to achieving the goal set in December 2021, Resolution No 2021-104, to aspire toward citywide 100 percent renewable, carbon-free electricity, 24/7 by 2030 connected to the local distribution grid.
57 Resolution 2023-XXX February 14, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
February 14, 2023
Approval of Voucher Program Application to Clean Mobility Options Program

BACKGROUND
A. Several key pieces of legislation provide the overall policy framework and funding to support the Clean Mobility Options program. The Alternative and Renewable Fuel, Vehicle Technology, Clean Air, and Carbon Reduction Act of 2007 (Assembly Bill [AB] 118, Chapter 750, Statutes of 2007). AB 118 created the Air Quality Improvement Program (AQIP), a voluntary incentive program administered by California Air Resources Board (CARB or Board) to fund clean vehicle and equipment projects, air quality research, and workforce training. AB 118 also created the Clean Transportation Program and authorizes the California Energy Commission (CEC) to develop and deploy alternative and renewable fuels and advanced transportation technologies to help attain the state’s climate change policies. AB 8 (Perea, Chapter 401, Statutes of 2013) re-authorized the Clean Transportation Program through January 1, 2024. As part of the program, CEC staff prepares an Investment Plan to determine funding allocations across various categories. CARB is partnering with the CEC to maximize investments in priority communities. The CEC has allocated $8,000,000 from the Clean Transportation Program to CMO to fund additional mobility project vouchers.

B. As required in Health and Safety Code (HSC) Section 44274(a), the Board adopted regulatory guidelines in 2009 for AQIP. A funding plan focuses AQIP on supporting development and deployment of the advanced technologies needed to meet California’s longer-term goals.

In 2012, the legislature passed, and Governor Brown signed into law 3 bills – AB 1532 (Pérez, Chapter 807), Senate Bill (SB) 535 (de León, Chapter 830), and SB 1018 (Budget and Fiscal Review Committee, Chapter 39) that established the Greenhouse Gas Reduction Fund (GGRF) to receive Cap-and-Trade auction proceeds and to provide the framework for how the auction proceeds will be administered to further the purposes of AB 32 (Nunez, Chapter 488, Statutes of 2006). Cap-and-Trade auction proceeds were appropriated to CARB for Low Carbon Transportation projects that reduce GHG emissions, with an emphasis on investments that benefit the State’s disadvantaged communities. CARB approved allocating $19,800,000 allocation in the FY 2022-23 Funding Plan in November 2022 to expand the program.

C. The CMO program specifically allows for funding the key features supporting a robust electric microtransit program; voucher contracts would be completed in fall 2023; vouchers can be redeemed up to four years following contract date.

D. Electrified microtransit supports City priorities (Strategic Plan 1.4 and 1.5), and Climate Action Plan strategies EDT-1 and TR-1.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:
58 Resolution 2023-XXX February 14, 2023 Page 2 of 2

1. Authorizes the submittal of application(s) to Clean Mobility Options for Mobility Options Voucher Program application for an amount up to $1,500,000.

2. Authorizes the City Manager or designee to execute in the name of the City of South Lake Tahoe, all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.

3. Recognizes these authorizations are effective for five years from the date of adoption of this resolution.

4. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines.

5. If awarded, authorizes acceptance of grant funds up to $1,500,000 and authorizes the Finance Director to create an account number for budget appropriation as follows:

Revenue (from Clean Mobility Options Voucher Program)
Expenses (charging infrastructure and program expenses passthrough to partners) Adopted by the City of South Lake Tahoe City Council on February 14, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
59 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 5
Agenda Item: Hosted Rental Program Update
Executive Summary: On November 17, 2020, the City Council adopted an Ordinance amending City Code Chapter 6.55 (Plan Area Statements and Other Land Use Regulations) to add Section 6.55.295, establishing rules for hosted rentals. The intent of the ordinance was to regulate the increase in demand for shared rentals and their potential impacts on residential neighborhoods while allowing homeowners and long-term authorized tenants to earn hosted rental income and encourage more of the City’s housing stock to be used for year-round residents. The City Council directed staff to periodically report back to the City Council on the program's status.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: John Hitchcock, Planning Manager Responsible Staff Member: John Hitchcock, Planning Manager (530) 542-7472 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff_Report_-_Hosted_Rental_Update (1).docx
02 - ORD 2020-1150 Ch.6.55 for Hosted Rentals.pdf
60 City Council Agenda Report February 14, 2023 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Hosted Rental Program Status Update
Location: Citywide
Responsible Staff Member: John Hitchcock, Planning Manager (530) 542-7472 Background: On November 17, 2020, the City Council adopted an Ordinance amending City Code Chapter 6.55 (Plan Area Statements and Other Land Use Regulations) to add Section

6.55.295, establishing rules for hosted rentals. The intent of the ordinance was to regulate the increase in demand for shared rentals and their potential impacts on residential neighborhoods while allowing homeowners and long-term authorized tenants to earn hosted rental income and encourage more of the City’s housing stock to be used for year-round residents.

The ordinance established standards for hosted rentals that included the following:
(1) Capped hosted rental permits in the City at 200;
(2) Required the homeowner or tenant to stay overnight at the dwelling while it is being used as a hosted rental.
(3) Required the homeowner or tenant be available by telephone to respond to complaints and be able to respond in person within 60 minutes.
(4) Prohibits hosted rentals to operate in multifamily dwellings; (5) Required a two-year tenancy for a tenant to qualify as a hosted rental applicant; (6) Performance standards for operating a hosted rental property; (7) Enforcement and penalties for operating an unpermitted hosted rental.

The City Council also directed staff to periodically report back to the Council on the program’s status.

Issue and Discussion:

Permitting
Since the adoption of the ordinance, the Development Services Department has received a total of 107 hosted rental applications. Of that total, 103 were approved as hosted rentals and four (4) were denied a permit. The properties that were denied a permit were multi-family properties that do not qualify for a hosted rental permit.

Hosted rental permits are good for one year and permittees are required to renew their hosted rental permits prior to their expiration to maintain an active permit. Pursuant to the Section 61 City Council Agenda Report February 14, 2023 Page 2 of 2

6.55.295.D.A.10, the City does not provide notice to the permitee of a forthcoming hosted rental permit expiration date.

For the year 2022, 41 properties did not renew their permit and as of January 28, 2023, there are 62 active hosted rental properties.

Enforcement and Penalties
Hosted rentals are enforced through the City’s access to short term rental online advertisement and individual complaints. The City has received some complaints of illegal vacation home rentals at some existing hosted rental properties, requiring the City to educate the reporting party that the property has an active hosted rental permit. The City has not received any complaints regarding disturbances or parking/trash issues at properties with hosted rental permits. The absence of nuisance complaints is evidence that the hosted rental model results in less neighborhood disturbance than unhosted whole-home Vacation Home Rentals.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Financial Implications: Hosted rental permits generate permitting and transient occupancy tax (TOT) revenue for the City. The total annual permit revenue based on 62 active hosted rental properties is approximately $16K annually. All vacation rentals TOT revenue is accounted for under one single budget category. For the Fiscal Year 2021/2022, qualified VHRs and hosted rental TOT revenue combined amounted to $79K.

Policy Implications: Hosted rental regulations are intended to minimize the potential for nuisances associated with hosted rental operations in residential neighborhoods while simultaneously preserving a reasonable opportunity to offset housing costs by operating a hosted rental.
62 Ordinance 2020-1150 November 17, 2020 Page 1 of 7
Ordinance 2020-1150
Adopted by the City of South Lake Tahoe
City Council
November 17, 2020
An Ordinance Amending Chapter 6.55 (Plan Area Statements and Other Land Use Regulations) to Add Section 6.55.295 to Establish Rules for Hosted Rentals

FINDINGS
A. Shared rentals, in which less than an entire dwelling is rented for a period of less than 30 consecutive calendar days, are currently permitted by obtaining a business license and are required to pay transient occupancy tax.

B. Since the passage of Measure T in November 2018, which would phase out vacation home rentals ( VHRs) of an entire dwelling in residentially zoned areas outside of the Tourist Core in 2021, the number of active business licenses for shared rentals has increased from 15 to 92.

C. City Council has expressed concerns that requiring only a business license does not allow for effective enforcement to ensure that the entire home is not being rented out in violation of Measure T, and does not allow for reasonable regulations to mitigate other impacts to neighborhoods similar to those of VHRs such as noise, trash, and parking.

D. Because of the increase in demand for shared rentals and their potential impacts on neighborhoods, at the City Council meeting on June 9, 2020, the City Council directed staff to prepare a draft ordinance regulating shared rentals including the following provisions: require the owner to live onsite; require the owner to meet guests in person at check-in to go over the rules; require owner to respond to complaints within a short period of time; prohibit shared rentals in multi-family residences like apartments; limit the days of shared rental permitted per year or number of shared rental contracts; limit occupancy based on number of bedrooms; include noise regulations and quiet hours; include parking requirements; and require owner to submit names of all advertising platforms to City.

E. On September 10, 2020, the Planning Commission held a public hearing pursuant to Government Code section 65853 et seq. and passed Resolution No. 2020-27 finding the Ordinance categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 ( Existing Facilities) and recommending that City Council adopt the Ordinance, and passed two motions recommending changes that have been incorporated into the Ordinance: ( 1) that the response time for hosts be increased from 30 to 60 minutes to acknowledge the time it may take to return home given the distance and traffic in DocuSign Envelope ID: B8CB2F55- F958-4FE7-8E60-02301B4DD74C 63 Ordinance 2020-1150 November 17, 2020 Page 2 of 7
town, that the occupancy limit for the maximum number of guests of two per room be modified to exclude children eleven or younger, and that long-term renters be allowed to host shared rentals with owner approval in single-family homes; and (2) that tenants with owner approval in multifamily dwellings be eligible to receive hosted rental permits.

F. On October 6, 2020, City Council considered the draft Ordinance and instead of holding a first reading, directed staff to make the following changes and bring the revised Ordinance back for a first reading at a future meeting: ( 1) increase the required tenancy for a tenant to qualify as a hosted rental applicant from six months to two years; ( 2) include a cap of 200 hosted rental permits in the City; (3) not allow hosted rentals to operate in multifamily dwellings; ( 4) modify Subsection ( D)(9) to state that the City shall not provide notice of a forthcoming permit expiration date; ( 5) modify Subsection ( F)(4) to not count children 5 and under towards the occupancy limits; ( 6) modify Subsection ( F)(10) to not require that hosts go over the performance standards in person at check in; and (7) specify the penalty for operating an unpermitted hosted rental.

G. On October 20, 2020, City Council considered the revised draft Ordinance and instead of holding a first reading, directed staff to make the following change and bring the revised Ordinance back for a first reading at a future meeting: require the hosted rental permittee, whether the permittee is a tenant or the homeowner, to provide evidence that the hosted rental property is the permittee’ s primary residence.

H. On November 3, 2020, City Council considered the draft Ordinance and a motion was made to adopt first reading ( by title only) of an Ordinance amending City Code Chapter 6.55 (Plan Area Statements and Other Land Use Regulations) to Add Section 6.55.295 to Establish Rules for Hosted Rentals, to Title 6 (Development Services), and referred the second reading and adoption to the November 17, 2020 meeting by a vote of 5 - 0 in favor.

I. The City of South Lake Tahoe has a shortage of affordable housing for residents and workers, as identified in the report entitled South Shore Region Housing Needs and Opportunities ( Oct. 2019). That report concludes on page 1 that “[t]he most prominent trend that is at the base of the local resident housing problems in the South Shore Region is the loss of resident- occupied homes in the Region both in number and percentage,” noting that resident- occupancy dropped from 61 percent in 2000 to 46 percent in 2017, and that the number of homes occupied by year-round residents has declined by 700 homes since 2010, with that decline being caused by a large decline in resident renters. Allowing qualifying long-term tenants as well as homeowners to get hosted rental permits, along with requiring that the hosted rental property is the permittee’ s primary residence, would create an opportunity for year-round residents to add income from hosted rentals to offset high housing costs and encourage more of the City’s housing stock to be used for year-round residents.

J. Consistent with other California cities and counties that have adopted ordinances regulating this use, this Ordinance uses the term “hosted rental” instead of shared rental to better DocuSign Envelope ID: B8CB2F55- F958-4FE7-8E60-02301B4DD74C 64 Ordinance 2020-1150 November 17, 2020 Page 3 of 7
describe the intent that this use is more akin to a home occupation where the homeowner or long-term tenant is present to manage the use while it is occurring.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Title 6, Chapter 6.55 of the South Lake Tahoe City Code is amended by adding a new Section 6.55.295 (Hosted Rentals) as follows:

6.55.295 Hosted rentals
A. Purpose.

The purpose of this section is to establish reasonable standards for the use of dwellings as hosted rentals to preserve neighborhood character and quality of life by avoiding adverse effects on the surrounding neighborhood by limiting the scope, size, intensity, and nonresidential traffic from hosted rentals.

B. Definitions.

For the purposes of this section, the following terms, phrases and words shall have the meanings hereinafter set forth:

Accessory dwelling unit” means an attached or detached residential dwelling unit that provides complete independent living facilities for one or more persons, is located on a lot with a proposed or existing primary residence, and includes permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the primary dwelling.

Director” means the director of the development services department.

Dwelling” means a building, or portion thereof, designed exclusively for residential purposes, including single-family and multifamily dwellings, condominiums, and timeshares but not including hotels, motels, boardinghouses and lodging houses.

Guest” means visitor to a hosted rental property associated with the hosted rental, including any visitor not staying overnight.

Homeowner” means the natural person or persons or personal or family trust consisting solely of natural persons that owns a dwelling and claims that dwelling as their principal place of residence.

Business entities are excluded from the definition of “homeowner.” Hosted rental” means an activity whereby the owner or tenant hosts a visitor or visitors in the homeowner’ s or tenant’ s home, for compensation, for a period of 30 or less consecutive calendar days, while the homeowner or tenant lives on-site in the home throughout the visitor’ s or visitors’ stay.

Neither vacation home rentals as defined in section 3.50.370 of this code nor bed and breakfast facilities where bedrooms are rented for overnight lodging and at least one meal daily is provided are hosted rentals” and these uses are regulated in other sections of this code.

Multifamily dwelling” has the same meaning as set forth in section 3.50.370 of this code.

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Tenant” means the natural person or persons residing in a dwelling either: ( a) under a lease with a term of two years or more; or (b) with proof of tenancy in a dwelling under multiple consecutive tenancies adding up to two years or more, and claims that dwelling as their principal place of residence.

C. Permit required.

1. It shall be unlawful for any person to operate, maintain, or advertise a hosted rental without a permit issued under this section. Hosted rental permits are issued for a specific permittee and dwelling and are not transferable between permittees or dwellings. Hosted rental permits are valid for one year after issuance and may be renewed.

2. No more than 200 hosted rental permits shall be active citywide at any time.

D. Application requirements.

A homeowner or tenant applying for an annual hosted rental permit shall submit an application to the director containing, at a minimum, the following:

1. Applicant( s) name( s), mailing address, telephone number, and email address.

2. Address and assessor’ s parcel number of dwelling proposed to be used as hosted rental.

3. If the applicant is a homeowner, copy of property tax exemption or written statement signed under penalty of perjury that hosted rental dwelling is the principal place of residence of homeowner.

4. If applicant is a tenant, signed permission from the property owner for the tenant to use the property as a hosted rental, copy of lease agreement( s) for a term of two years or more or establishing tenancy under multiple consecutive agreements adding up to two years or more, and written statement signed under penalty of perjury that dwelling is tenant’ s principal place of residence.

5. Total number of bedrooms in dwelling and number of bedrooms to be used for hosted rental.

6. Number of off-street paved parking spaces on property.

7. Names of all advertising platforms to be used to advertise hosted rental.

8. Agreement to comply with the performance standards in this section.

9. Application fee in an amount set forth by resolution of the city council.

10. Applications to renew a hosted rental permit shall be submitted prior to the expiration of the existing hosted rental permit. If a timely renewal application is filed, the hosted rental permit shall not expire until the director approves or denies the renewal application. If a timely DocuSign Envelope ID: B8CB2F55- F958-4FE7-8E60-02301B4DD74C 66 Ordinance 2020-1150 November 17, 2020 Page 5 of 7
renewal application is not filed, the hosted rental permit shall expire one year from the date it was issued and shall be considered null and void. The city shall not provide notice to the permittee of a forthcoming hosted rental permit expiration date.

E. Permitted structures.

1. Homeowner or tenant must reside in the same dwelling as the hosted rental.

2. Hosted rentals are not permitted in multifamily dwellings, accessory dwelling units, or timeshares.

3. Camping and sleeping in tents, travel trailers, campers, or recreational vehicles is not permitted at the hosted rental property.

4. Bedrooms shall meet minimum size and other requirements as defined in the building code.

5. All applicable building and fire code requirements, as specified in the self-inspection certified checklist application requirement, shall be met.

F. Performance standards.

Hosted rentals shall comply with all of the following standards while a hosted rental is occurring:

1. The homeowner or tenant shall be available by telephone to respond to complaints regarding the hosted rental, and shall be available to respond in person to complaints within sixty minutes. The homeowner or tenant listed on the application shall stay overnight at the dwelling while it is being used as a hosted rental.

2. The homeowner or tenant may only enter into a hosted rental contract with one party at a time during the same occupancy period.

3. The hosted rental permit number shall be included on all advertisements and the entire home shall not be advertised as available for rent.

4. The maximum number of guests allowed in a hosted rental shall not exceed two people per hosted bedroom and shall not exceed six total guests. Children five and under are not counted toward maximum occupancy. Rental to unaccompanied minors under the age of 18 is prohibited.

5. Limit of vehicles associated with the hosted rental use is determined by the number of paved off-street parking spaces dedicated for use by hosted rental guests, not to exceed two vehicles.

6. Outdoor amplified sound is prohibited. Quiet hours shall be from 10:00pm to 8:00am. Use of outdoor spas and hot tubs is prohibited during quiet hours.

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7. Events such as weddings and receptions are prohibited.

8. All required transient occupancy tax payments shall be made on time.

9. Homeowner or tenant shall maintain records of every night for which hosted rental is rented, including the name and contact information of the guest signing each rental contract and the number of occupants under each rental contract for a period of three years, and shall provide such records to the city within 15 business days of receiving a written request.

10. Homeowner or tenant shall go over these performance standards with guests prior to or during their stay.

11. These performance standards shall be included in the hosted rental agreement including online terms of rental and shall be posted inside the hosted rental in a location readily visible to all guests.

G. Enforcement and revocation of permit.

1. Homeowners, tenants, and guests in violation of this section, including homeowners and tenants operating a hosted rental without a hosted rental permit, are subject to administrative citation under chapter 2.30 of this code.

2. A hosted rental permit may be revoked by the director if he or she concludes any of the following:
a. Homeowner or tenant has submitted false or misleading information in the application. b. There has been a violation of any of the requirements or performance standards in this section.
c. The hosted rental has not made transient occupancy tax payments to the city in full by the date they are due.

3. A homeowner or tenant whose hosted rental permit has been revoked may not apply for a new hosted rental permit for one year from the effective date of the revocation.

4. A homeowner or tenant operating a hosted rental without a permit may not apply for a hosted rental permit for one year from the effective date of the administrative citation.

H. Appeal.

A homeowner or tenant may appeal the director’ s decision to deny, not renew, or revoke a hosted rental permit to the Planning Commission under the administrative appeal procedures in chapter 2.35 of this code.

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SECTION 2. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 3. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 4. This Ordinance shall become effective thirty days after the date of its adoption.

SECTION 5. Upon the effective date of this Ordinance, shared rentals authorized under a business license are no longer permitted to operate, and qualifying homeowners and tenants would need to apply for a hosted rental permit under this Ordinance to resume operations.

SECTION 6. The City will start accepting applications for hosted rental permits once the state lifts the COVID- 19-related restrictions on hosted rentals.

Yes: Bass, Collin, Laine, Middlebrook and Wallace
Date:_________
Jason Collin, Mayor
Attest:

Susan Blankenship, City Clerk
First Reading: November 3, 2020
Published: November 6, 2020
Second Reading: November 17, 2020
Published: November 27, 2020
Effective: December 17, 2020
DocuSign Envelope ID: B8CB2F55- F958-4FE7-8E60-02301B4DD74C 11/ 30/ 2020
69 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 6
Agenda Item: 2022 South Tahoe Fire Rescue Annual Report Executive Summary: Each year in January, the Fire Department publishes an Annual Report highlighting accomplishments, incident response statistics, staffing changes, and fire department events from the previous year. This report is usually presented during our annual awards dinner and is also presented formally to City Council.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Jim Drennan, Fire Chief
Responsible Staff Member: Jim Drennan, Fire Chief (530) 542-6152 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - 2022 STFR Annual Report.docx
02-FD Annual Report 2022.pdf
70 Council Agenda Report- February 14, 2023 Page | 1
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: 2022 South Lake Tahoe Fire Rescue Annual Report
Location: Citywide
Responsible Staff Members: Jim Drennan, Fire Chief (530) 542-6152 Background: Each year in January, the Fire Department publishes an Annual Report highlighting accomplishments, incident response statistics, staffing changes, and fire department events from the previous year. This report is usually presented during our annual awards dinner and is also presented formally to City Council.

Issue and Discussion: Our department has tackled several large projects in 2022 with several more planned for 2023. With the support of the City Council and Staff we would like to present our 2022 SLTFR Annual Report.

Financial Implications: The cost associated with the production consisted of staff time and minimal costs for printing hard copies for City Council.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: The filing of the STFR Annual Report is consistent with past practice. 71 72
From the office of the Fire Chief...

Like most years, 2022 has been eventful for the Fire Department. Looking back over the last 12 months, it is clear that we have grown as a department and found stability at all levels of the agency.

Our relationships have grown stronger with our neighbors and stakeholders. Much of that is due to the support we have received from City leadership within the Council as well as the City Manager’s office and all departments in the city. The daily support we see from the community has been the most rewarding and humbling aspect of this profession.

Looking back even further allows us to take stock of the steady progress we’ve made. Five years ago we were operating with only two engine companies and though internally we knew what was needed to improve service we recognized the need to build support and understanding from the community and city leaders. With that in mind we presented a Standards of Cover document which objectively detailed exactly where we were lacking. Citing national standards for response times, crew size and even census tract data on the community we serve, the Standards of Cover document made it clear to the community where we were failing and what we needed to succeed. For any fire department to shine a light on their weaknesses takes vision and humility as well as true dedication to serve the community. Thankfully the City Council, the City Manager and our community supported us and gave us the resources and support we needed.

What followed after presenting that document to the City Council, community groups and agencies around the basin was steady improvement and a process of rebuilding our department nearly from the ground up. The first phase of this was a successful SAFER grant application which funded 7 new firefighter positions effectively re opening Fire Station 2. Quickly following that we received a new ladder truck, paid in full following a successful law suit from our previous ladder truck. Measure S was passed as well, which cemented the staffing levels required to maintain station 2 even after the SAFER grant expired. We built a Business Plan which clearly outlines our methodology for managing assets and budgeting for the entire department.

We also created our Strategic Plan which gives
the Fire Department direction and guidance for
the future. Examples of this include plans for
remodeling Fire Station 3 in the coming year as
well as plans to rebuild Fire Station 2 in the
next 5-7 years.

73 Shortly after all of that we were challenged with Covid 19 in 2020. The year after that the Fire Department responded to the Tamarack Fire, the Caldor Fire and the Dixie Fire all in one season pushing our line staff to exhaustion in the fall of 2021. We recognized another need following the substantial threat of fire to the urban interface and engaged with local neighborhoods to build Firewise communities which included community outreach as well as work days to help mitigate fuels. Along with that community outreach we recognized a glaring deficiency within the department—we had no real Prevention Bureau or Fire Marshal. Steps were taken to secure funding and as of the first of the year we will have a new Fire Marshal guiding our prevention efforts. The prevention side of the house will manage our seasonal defensible space inspectors, our fire inspector, and a newly built chipping crew which will come on-line late spring or early summer of 2023.

The threat of devastating wildfires is highlighted every year in the western states. Wildland fires are growing in size and complexity due to many factors. Over the last one hundred years we have seen our population grow and develop more communities in the wildland urban interface. We have also been fighting fire aggressively during that time which means larger amounts of fuel are available to burn. Timber harvesting in California has dropped significantly over the last 3-4 decades and lastly climate change has created conditions which dramatically exacerbate fire behavior. All of this leads to one conclusion: In order to prepare any community for wildfire there needs to be an aggressive fuels management program that is well coordinated across jurisdictional boundaries.

I highlight this in our annual report because it clearly illustrates the need for fire prevention efforts here in the Tahoe Basin. We will need seasonal work to manage fuels around our community and we will also need full time efforts to coordinate plans with our neighboring agencies. Many of our neighboring jurisdictions have been heavily involved with these efforts for years and SLTFR has been engaging in this effort as well. Specifically, we are working weekly with Lake Valley Fire, the California Tahoe Conservancy and the Tahoe Resource Conservation District to combine and coordinate efforts here locally. The Tahoe Fire and Fuels Team is another example of that kind of coordination. There will be more to come on this topic.

Before concluding I’d like to point out a few other accomplishments in the last year. We successfully completed a Local Hazard Mitigation Plan for the City with direction from WSP Consultants. This is a guiding document for the City to identify all risk hazards in the community and mitigation efforts to address them. Without planning efforts such as this the City would not be eligible for FEMA reimbursements following any potential natural disasters.

This project was initiated in 2020 with the bulk of the work being completed in the last 12 months.

Special thanks to Director of Development Services Hilary Roverud and Juliana Prosperi of WSP for their skilled work on this project.
74 Earlier this summer we engaged with the Insurance Services Office (ISO) to examine the fire department’s capacity to deliver life safety and fire services in the City. This is an exhaustive review of staffing, apparatus, water supply, training records and response times. The scoring is from 1-10 with a class 1 rating being the highest. These scores directly impact insurance rates for commercial and privately owned properties. We improved from our last review to a class 3 rating. Our training, apparatus and water supply were scored high while our lack of resources, staffing and true automatic aid from neighboring agencies were not as healthy as they could be. We are currently taking steps to improve our automatic aid agreement plans and have already adopted a boundary-drop agreement with Lake Valley Fire Protection District.

In early December the fire department met to work through a true SWOT analysis. A SWOT analysis examines strengths, weaknesses, opportunities, and threats. I was impressed by the nearly 100% participation of the department. Nearly every employee showed up to do the work which creates real ownership of the department’s direction. The results of this process directly drive the Strategic Plan and in 2023 we will be updating our current strategic plan to help navigate the next 5 years.

Lastly, I’d like to personally thank the line staff, department heads, City Council and the City Manager for their support of me as the Fire Chief of SLTFR. I couldn’t be more proud of this department and equally as humbled in this position. Thank you!
Sincerely,
Jim Drennan
Fire Chief
“It’s all about relationships”
-Fire Chief Jeff Meston retired
75 Our Mission Statement:

Serving our Community with Compassion,
Professionalism, and Honor
76 Background
The City of South Lake Tahoe was incorporated in 1965. That was done by combining several small communities including Al Tahoe, Bijou, Bijou Park, Stateline, Tahoe Valley, and Tallac Village. The fire department was formed in 1966 by the City. Currently the City’s approximately 23,000 residents reside in an area of approximately 16.6 square miles. We are located at 6237 feet above sea level.

The fire department provides all risk emergency and non-emergency services including fire protection, emergency medical services, limited fire prevention, and public education. Today the department maintains three fire stations and a training center. South Lake Tahoe Fire Rescue personnel and equipment responded to 3444 calls for service in 2022.

Finance
The fire department receives money in two different manners. We receive the preponderance through the general fund, as well as revenue for capital purchases from proposition 172 funding. The 2021/2022 fire department budget was $10,377,143.00. We always focus our efforts on developing a budget with strict accountability measures for those that have administrative assignments.

Supported by
Our 2022 City Council Our 2022 City Department Heads
Devin Middlebrook, Mayor Joe Irvin, City Manager
Cristi Creegan, Mayor Pro Tem Heather Stroud, City Attorney John Freidrich Susan Blankenship, City Clerk
Cody Bass Olga Tikhomirova and her Finance staff
Tamara Wallace Ember Buckman & Human Resources staff
Anush Nejad and his Fleet / Streets staff
Hilary Roverud and her Developmental
Services staff
I.T. team - Sebastian, Vinny, and Gabe
Travis Shindelbower and his Facilities staff
Chief Stevenson and his Police Dept staff
77 As part of our department Strategic Plan, we identified Goals and Objectives to be completed by 2023.

SLTFR Five Strategic Goals:

Goal: South Lake Tahoe Fire Rescue seeks to improve and invest in current communications technology that will provide a higher level of reliability for our emergency response capabilities, dispatching of true closest resource and most importantly improved firefighter and police officer safety.

Goal: South Lake Tahoe Fire Rescue seeks to improve our automatic aid capabilities with the Lake Tahoe First Responder Agencies, which would benefit all jurisdictions in the basin in a cost effective and efficient manner.

Goal: South Lake Tahoe Fire Rescue seeks to improve training of high-risk lowfrequency emergency training. Specifically in the area of high-rise firefighting training and preparedness.

Goal: South Lake Tahoe Fire Rescue will create and develop a Fire Prevention Bureau to improve community wildfire preparedness and risk reduction, as well as the development of a robust Public Education Division.

Goal: A facilities replacement plan will be identified to have well maintained facilities and equipment that enable personnel to perform their jobs safely and efficiently.

For 2023 a remodel of Fire Station 3 will be the top priority under the capital improvement plan. 78 South Lake Tahoe Fire Rescue Personnel
Administrative Assignments Summary
Our personnel are each tasked with a specific assignment for the year, in addition to their regular duties.
(in order of Fire Dept seniority)
Year hired:
2001 Captain / Paramedic R.N. Kim George - Public Education/ EMS Officer - recently promoted to Battalion Chief/Fire Marshal beginning in 2023
2002 Captain / Paramedic Leslie Asbury - Behavioral Health / Pre-Incident Planning 2002 Fire Chief Jim Drennan – Oversees all internal and external operations of the department 2002 Battalion Chief Karl Koeppen – Operations Chief (hired by Public Works in 1999) 2004 Executive Assistant Sallie Ross—Assistant to the Fire Chief / Agency PIO 2005 Captain / Paramedic Al Martinez - Union President / Fire –Arson Investigation / Historian 2006 Captain / Paramedic Brenen Davis – Facilities / Tools and Equipment 2007 Captain / Paramedic Tyler Jack - Blue Card Training 2007 Captain / Paramedic Doug Bailey – Auto Extrication 2007 Engineer / Paramedic Mike Mileski - Personal Protective Equipment/Turnouts/TEMS 2009 Engineer Jody Benavidez- Station Supplies/Quartermaster 2009 Engineer / Paramedic Holt Cawelti - Apparatus and Maintenance / Boat Program 2009 Battalion Chief Justin Keys - Training Chief / New Hire Academy 2012 Firefighter / Paramedic Paul Bias - Facilities
2012 Engineer / Paramedic Trent Renner - Uniforms / New Hire Academy 2013 Engineer / Paramedic Kevin VanKirk - Hose, Nozzles, Appliances and Water 2013 Captain / Paramedic Mike Taormina – Wildland Operations 2014 Engineer / Paramedic Danny Vallejo - Ice and Swift Water Rescue / Hostile Events/ TEMS 2014 Engineer / Paramedic Dustin Winter – Health and Fitness / Wildland Operations 2018 Firefighter / Paramedic James Berthinier—New Hire Advocate / SCBA 2018 Engineer / Paramedic Haven Wilvers— Tools and Equipment / Boat Program 2018 Firefighter / Paramedic Jake Reginato—EMS Supplies and Equipment / Ropes 2018 Engineer / Paramedic Tom Jones—SCBA / Therapy Dog Handler 2018 Battalion Chief Jay Manning - Administration Chief 2019 Firefighter / Paramedic Blake Sturdivan—Drone Program 2019 Firefighter / Paramedic Lance Hubbard—Arson Investigation 2019 Firefighter / Paramedic Brad Callejo—SCBA
2020 Firefighter / Paramedic Derek Longoria—Health and Fitness 2020 Firefighter / Paramedic Matt Davis— Hazmat
2020 Firefighter / Paramedic Jonathan Szendrey—CPR Instruction 2020 Firefighter / Paramedic Leo Gebhardt—CPR Instruction / BLS billing 2020 Firefighter / Paramedic Kyle Printz—Assisting with Communications 2020 Fire Safety Inspector—Dan Brown—Prevention
2021 Firefighter / Paramedic Chris Grasso - completed probation and will be assigned 2021 Firefighter / Paramedic Luke Daum—Working on task book while on probation 2022 Firefighter / Paramedic Marty Rider - Working on task book while on probation 2022 Captain / EMT Tom Kerley - Working on task book while on probation 79 Agency Organizational Chart
1 - Fire Chief
1– Executive Assistant / PIO
3 - Battalion Chiefs
1- Battalion Chief / Fire Marshal - newly appointed in 2023 1– Fire Inspector
9 - Captains
9 - Engineers
16 - Firefighters
Our Top 3 Priorities
• Responding to incidents
• Training
• Physical Fitness
80 Justin Keys
Battalion Chief / EMT
Sallie Ross
Executive Assistant to the
Fire Chief and Department PIO
Karl Koeppen
Battalion Chief / EMT
Organizational photos by rank and seniority
Jim Drennan
Fire Chief
Jay Manning
Battalion Chief / EMT
81 Leslie Asbury
Fire Captain / Paramedic
Tyler Jack
Fire Captain / Paramedic
Kim George
Fire Captain / Paramedic / RN
Al Martinez
Fire Captain / Paramedic
Doug Bailey
Fire Captain / Paramedic
Brenen Davis
Fire Captain / Paramedic
Mike Taormina
Fire Captain / Paramedic
Tom Kerley
Fire Captain / Paramedic
Vacant Position
82 Holt Cawelti
Engineer / Paramedic
Jody Benavidez
Engineer/ EMT
Tom Jones
Engineer/Paramedic
Trent Renner
Engineer/ Paramedic
Haven Wilvers
Engineer/ Paramedic
Kevin VanKirk
Engineer / Paramedic
Danny Vallejo
Engineer / Paramedic
Mike Mileski
Engineer / Paramedic
Dustin Winter
Engineer / Paramedic
83 Paul Bias
Firefighter / Paramedic
James Berthinier
Firefighter / Paramedic
Jake Reginato
Firefighter / Paramedic
Blake Sturdivan
Firefighter / Paramedic
Lance Hubbard
Firefighter / Paramedic
Brad Callejo
Firefighter / Paramedic
Derek Longoria
Firefighter / Paramedic
Matt Davis
Firefighter / Paramedic
Jonathan Szendrey
Firefighter / Paramedic
84 Leo Gebhardt
Firefighter / Paramedic
Kyle Printz
Firefighter / Paramedic
Chris Grasso
Firefighter / Paramedic
Luke Daum
Firefighter / Paramedic
Dan Brown
Fire Safety Inspector
Marty Rider
Firefighter / Paramedic
85 Our agency operates under 4 Divisions
Administration
Operations
Training
Prevention
The Fire Chief oversees all the divisions of the department, with the 3 Battalion Chiefs each overseeing a division. A new Fire Marshal will be selected in 2023 to oversee Prevention.
(Pictured from left to right, BC Manning, BC Koeppen, Fire Chief Drennan, BC Keys) 86 Office Administration
Executive Assistant to the Fire Chief
Public Information Officer
Sallie Ross
The position of Executive Assistant to the Fire Chief is a multifaceted position that requires an intense amount of concentration while simultaneously addressing issues from the fire crew and the public. In order for the office to run smoothly, many deadlines and responsibilities must be met.

Excellent internal and external customer service is crucial to the success of this position. Some of the functions performed are:
 Assistance to the Fire Chief in any way necessary
 Assist with preparing / analyzing department budget each year  Answering phone calls and helping with public requests, including complaints, directions, and directory assistance  Responding to emails / distributing mail and messages/ ordering products and services  Proofreading documents and computer assistance for all ranks in the department  Preparing correspondence letters / packaging and shipping  Maintain Policies and Procedures manual
 Maintain Emergency Operations Procedure Manual for members of the City EOC  Prepare Annual Report and other specialty documents requested by the Fire Chief  Working in our Records Management System and managing department web pages  Processing purchase requests and filing the finalized purchase orders  Maintain employee certification records, such as licenses, certifications, kudos letters and other records for employees in our department.
 Recording of minutes in meetings as assigned, including Operations meetings and Staff meetings  Logistical preparation for badge pinnings, annual awards, and other special events  Perform accounting functions related to accounts payables and time records  Reconcile Cal-Card Statements and maintain responsibility of petty cash box for the department  Process Change of Status forms for employees and maintain spreadsheet for reference  Taking photographs at fire trainings for historical purposes  Preparing for testing processes, and assisting during process/ Assistance to other departments and volunteering for City events
 Process public records requests for incident reports and work with City Clerk.  Setting up logistical items for training, meetings, interviews, etc.  Networking with other departments through an active role in AFSS Executive Board / CalChiefs  Provide training to the employees such as certain computer programs and Cal Card use 87  Making Public Service Announcements on radio each month and during special events
 Public Information Officer for significant events
 On call for emergency events / respond to EOC as necessary  Provide assistance at special events
Video still shot credit: KTVN Channel 2 News Reno
Video still shot credit: CBS Evening News
With Captain Kim George and Radio Host Howie Nave
Fire Fest with Captain Kim George and
State of the City address with Chief Jim Drennan
88 Fire Safety Inspector
Dan Brown
Fire Inspector Dan Brown continued to serve the
community with assigned duties of performing Fire
and Life Safety inspections, reviewing plans for
new construction projects, new construction inspections, defensible space inspections, special event inspections, assisting with the Defensible
Space program, and responding to reported safety
concerns.

Annual Fire and Life Safety inspections are conducted for schools, businesses, multifamily housing, high rise buildings, and jails.

New construction projects require full plan reviews to ensure it meets currently adopted codes.

Construction progress inspections are conducted
throughout a project to ensure fire safety systems
function and meet the currently adopted fire
codes. These systems included fire alarms, fire
sprinkler systems, Type 1 commercial kitchen
hoods, along with other
systems related to fire and life safety elements.

New fire alarm inspection Fire pump inspection
89 Defensible Space Inspection Program
The third year of the Fire Prevention Bureau marked the second season for the Defensible Space Program.

SLTFR received grant funding from the Tahoe Resource Conservation District and hired three seasonal Defensible Space inspectors. Emily Lundin, Samantha Sommatino, and Kevin McHugh were hired with the primary focus of conducting Defensible Space inspections within the community. A typical Defensible Space inspection looks at three zones of defense around a home extending out
to 100’ from the structure. Items addressed include;
leaf and needle debris, dead grass, flammable ground
cover and shrubs, tree branches, dead trees, as well as other items.

This year’s Defensible Space Program saw a
tremendous boost in its ability to streamline
the inspection process thanks to the City’s GIS
Analyst, Ryan Malhoski. Ryan created a computer program to move standard inspections from paper form to a more efficient method of
using a tablet device. Armed with this new
technology and the hard work of our inspectors the Defensible Space Program was able to complete 3,725 inspections from September to
December.

The overall response
from the community has been positive and SLTFR looks
forward to the return of the Defensible Space Inspection program in the spring of 2023.

Defensible Space Inspectors
Samantha Sommatino,
Emily Lundin, and
Kevin McHugh
90 Community Events
SLTFR supports the community’s involvement in fire prevention and awareness by participating in a variety of activities such as Firewise Community events, Wildfire Safety Expo, and Fire Fest.

SLTFR participated in this year’s annual Fire Fest event. SLTFR hosted a fire safety information booth as well as our interactive fire safety trailer. SLTFR crews provide a vehicle extrication and burn house
demonstration. Two burn
houses were on site, one
with a fire sprinkler system
and one without.

The burn house with the fire sprinkler systems
received minimal damage and was almost fully
extinguished by the sprinkler system. Public education like this highlights the importance of fire prevention.

SLTFR looks forward to developing our Fire Prevention Bureau to better serve the need of South Lake Tahoe.

Burn house with sprinklers Burn house without sprinklers 91 Firewise USA® is a National Fire Protection Association “certified” program where residents in a specific neighborhood “actively” participate is assessing wildfire risks, then develop an “action plan” to manage and mitigate the fire risks within their community.

It’s a program that teaches people how to work together to protect their home and neighborhood from wildfire risk through vegetation management and home hardening.

South Lake Tahoe Fire Rescue applauds the Tahoe Meadows neighborhood, for successfully becoming the 2nd certified Firewise USA ® neighborhood in the City limits in 2022.

What are the Benefits of being Firewise?
It shows a community’s long-term commitment for ongoing efforts to make their neighborhood safe.

It unites a community in their efforts to affect positive change. Neighbors helping neighbors to protect lives and homes.

Communities receive continuing support for their efforts from local, county, state and federal wildfire agency representatives.

Insurance companies are now recognizing the value of Firewise strategies and consider mitigation efforts when scoring home safety.
92 CONGRATULATIONS TO THE TAHOE MEADOWS NEIGHBORHOOD - THE 2nd NATIONALLY RECOGNIZED FIREWISE USA® NEIGHBORHOOD IN THE CITY LIMITS!
This gated area has worked hard to removed overgrowth and improve their defensible space significantly. Their efforts are recognized and we applaud them for putting in the work to earn their Firewise USA designation. Strong work Tahoe Meadows! 93 The Al Tahoe Firewise Community held their annual community workday and SLTFR fire crews were there to show their support. Fire crews assisted community members with cleanup work around their property. Community
partner Tahoe Douglas Fire Protection District,
Zephyr Fire Crew, was also there providing chipping services to the Al Tahoe neighborhood.

Al Tahoe Firewise neighborhood leader Dianne Rees,
pictured with Chief Drennan and Chief Koeppen
94 Administration
Battalion Chief Jay Manning
Jay Manning has served as the South Lake
Tahoe Fire Rescue Administration Battalion
Chief for the past 4 years. The Administration Battalion Chief manages and works with various groups within the Fire Department,
which includes ensuring the safety of the
team and providing the necessary equipment or resources during emergencies. In this role Chief Manning is responsible for the
Department Budget, Policies and Procedures, the Department Business Plan, Fire Prevention Liaison, staff and operations
meeting coordinator, Cal OES / Mutual Aid Liaison, quarterly inspections, Duty Chief for A Shift and the following personnel and their respective Staff Assignments:

EMS Administration / Public Education – Fire Captain / Paramedic Kim George Fire Investigation / Historian – Fire Captain / Paramedic Al Martinez Behavioral Health / NFIRS Reporting – Fire Captain / Paramedic Leslie Asbury Pre-Incident Plans - Fire Captain / Paramedic Leslie Asbury Facilities – Fire Captain / Paramedic Brenen Davis
Apparatus Maintenance – Engineer / Paramedic Holt Cawelti Quartermaster – Engineer Jody Benavidez
CPR Instruction – Firefighter / Paramedics Leo Gebhardt and Jonathan Szendrey Drone Program - Firefighter / Paramedic Blake Sturdivan 95 Communications:

In 2022 the Department has
worked closely with other city departments and Walker Telecomm, the selected Vendor to provide
infrastructure upgrades as well as
a state-of-the-art radio system
from Kenwood EF Johnson that
will soon be in the hands of public
safety members from Police, Fire
and Public Works. Walker Telecomm personnel have been on site installing equipment and radios for Police, Fire and Public Works. The project is approximately 80% complete with a total completion after testing in 2023. Testing will include equipment testing, map coverage testing and in building coverage testing.

In Late 2022 a new CAD was implemented into our Dispatch Center. Many staff hours developing, and training were put into the system which went live the middle of December of 2022. Future in-vehicle infrastructure will be in place in early 2023 allowing for constant up to date info and mapping for firefighter safety while working emergencies in the field.
96 Chipping Crew:

In 2022 the city council approved South Lake
Tahoe Fire Dept to implement a chipping
crew. Funding was approved for the purchase
of a 5500 Chevy 4x4 chipping truck and a Vermeer 1800XL chipper. A 4-person crew was approved, and we will begin the hiring process for this seasonal addition to the Fire Department for the 2023 season. We are working with our partners on the South Shore to ensure proper messaging and ability to sign
up for roadside chipping to reduce flammable
materials on parcels.

Chief Manning addressing the City Council
asking for their support for the new chipping
crew and equipment
Examples of new equipment the department is looking at purchasing as part of the approval for the Chipping Crew request
97 EMS Administration - Captain / RN Kim George
This was another successful year with our EMS program. Of the >3000 calls during the last fiscal year, 1911 were EMS calls. We ran 19 CPR calls and 391
trauma related calls. Our Firefighter/Paramedics and
EMTs participated in our annual EMS trainings which is
provided by Upskill Healthcare Education (formerly
known as Capricorn Healthcare Education.) The below
table provides a breakdown of the trainings presented
each month.

This year, we established a contract with Sierra Donor
Services to notify them whenever
we have a CPR call that we determine as deceased and do not transport.

When we do this, it provides Sierra Donor Services with the opportunity to contact next of kin and ask if tissue donation is an option. This could mean that up to 200 recipients could benefit from one donation.

Month Topic
January Burns
February Burns Revisited
March
April Critical Patient Scenarios/Simulations
May
June Drowning Simulations: Adult & Pediatric
Initial Management of Burns by UC Davis Burn Center RNs July Emergencies r/t Insects & Animals
August Bronchospasm & Monkey Pox
MCI Tabletop Drill
September Advanced Airway Skills in Adverse Conditions
October High quality resuscitations, auto-pulse, cardiac, shock November How to tell a family member their loved one has died December Obstetrics and pediatric emergencies
98 SLTFR did multiple tabletop MCI (mass casualty incident) trainings throughout the year with Upskill Healthcare Education, which was tremendously helpful. MCIs are among the most challenging types of calls for us and are always chaotic regardless of how well prepared we are. We also participated in one major MCI drill conducted by Barton. This was at LTCC and included multiple victims involved in a bleacher collapse. Other agencies involved were the JPA, LVFD and SLTPD dispatch.
99 Public Education - Captain / RN Kim George
After the hiatus of public engagements due to covid, SLTFR was able to host and participate in a few different public events which were highly successful. 2022 was the reintroduction of our annual Wildfire Safety Expo in May. This event was moved to the South Tahoe Middle School parking lot
which allowed for a better layout for vendors to set up and for people to walk through. This was a well-attended event and had perfect weather, which invited people in off the highway.

Approximately 20 agencies participated with either static display, booth or activity, providing a rich public education opportunity for all. 100
2022 was the first year since 2011 that we had zero
red flag days which gave us a break from blasting
this information out to the public and using our red
feather flags in front of the stations. This was remarkable based on how many we have had every summer over the last few years. Fortunately, we
saw few major wildland fires, which this most certainly contributed to.

SLTFR social media has seen a boost in followers with Facebook up 600 to 10,367 and Instagram up 600 to 7,308. We recently reestablished a Twitter account which is @SLTFireRescue and building our follower base.

SLTFR hosted 5 blood drives in 2022. These were
predominantly at the SLTFR Training Center, but one
was at station 3. We appreciate being able to assist
Vitalant in performing blood drives and working to
establish a more robust blood supply for our Tahoe
locals as blood donations are sent to our local hospital as well as Nevada hospitals. 101
We asked the City residents to Adopt-A-Hydrant and new this year, we offered coffee mugs for anyone who proved they adopted and shoveled out their nearest hydrant for us - the response was wonderful!
We were happy to give out the mugs, but we were just so grateful the public was willing to help keep their neighborhood safe.

It takes a village, and our village really stepped up this year! Thank you, South Lake Tahoe!
102
We also had an Open House to kick off Fire Prevention
Week. Open House was at station 3 and included a
pancake breakfast. This was a very well-attended
event, requiring us to run to the next-door grocery
store to buy more pancake mix! We were very happy
to have so many locals visit us and meet some of the
crews. Thank you to Captain Kerley, Engineer Wilvers
Firefighter Daum for cooking up the pancakes!
103
During Fire Prevention Week 2022, SLTFR participated in school visits at Bijou and Tahoe Valley. We also participated in Firefest 2022 at
the Hard Rock Casino parking lot which was
highly successful. We brought our Fire Safety
Trailer to provide education and had a booth
to provide schwag and fire education literature. SLTFR and LVFD provided the extrication demonstration during the event.

With the organization of the South Tahoe
Environmental Education Foundation, SLTFR
was able to provide two educational days
for the 7th graders at STMS. One day was
handling an educational station on the 7th
grade M.S. Dixie field trip and the other was
teaching the entire 7th grade to Stop the
Bleed. The Dixie field trip station was on
fire behavior and how to extinguish various
types of small fires. The Stop the Bleed day
covers bleeding control including how to
put on a tourniquet and wound packing,
which each student practiced.
104
105
SLTFR conducted fire extinguisher prop trainings for Meeks, South Tahoe Public Schools bus barn staff and the Marriott Timber Lodge staff. These were fantastic training sessions for the public and offered hands on experience
using extinguishers.
106
School Programs / Career Days!
107
Arson/ Fire/ Explosion Investigation - Captain Al Martinez and Firefighter Lance Hubbard
The South Lake Tahoe Fire Rescue Fire/Explosion Investigation team remained busy throughout
2022. The team responded to
over 30 incidents to determine
origin and cause with assistance
from the first arriving engine
companies, and mutual aid partners. The team was able to rely on its training, skill and attention to detail in assisting South Lake Tahoe Police Detectives in determining intentional arson of a house fire, and able to have questions asked of the suspect which resulted in confession of the intentional fire set. Team members, Al and Lance will continue with their training and learning and will also assist in keeping all SLTFR members informed on how to best preserve fire scenes for the most accurate and complete origin/cause investigations. The team will also assist the new Fire Marshal in determining origin/cause of incidents when requested. Training opportunities will include, San Luis Obispo Fire Death Investigation Course, State Fire Marshal courses, as well as continued online training will be the educational components of learning. The team will continue its involvement with national and international investigation groups in attending seminars and conferences throughout the year to better learn the craft of arson investigation and continued growth of the staff assignment, team members and Fire Department.
108
Department Historian - Captain Al Martinez
South Lake Tahoe Fire Rescue history is always
growing. 2022 was a year that will not be forgotten any time soon, in large part due to the Caldor Fire and other area wildland fires that affected the entire South Shore in late 2021.

Our history is created by its members, people we
meet and those who train and educate us. From
internal promotions, lateral new hires and newly
hired personnel, the department continues to be
in constant change and improvement.
2023 will continue to add
history in the form of department items such as
photos of members conducting everyday work,
training and community
involvement. New ideas of
how best to showcase the current and past history of SLTFR will be brought forward and additions to the walls of the training center will continue to be added. 109
Behavioral Health and Pre-Incident Plans- Captain Leslie Asbury The South Lake Tahoe Fire Rescue Behavioral Health
Program is pleased to announce that fire peer support canine cadet Willy has successfully passed all his training to become fully certified. He is currently in his final round of three tests after a full year of rigorous obedience and animal support training. Once he passes his final competency test, Willy will become our first fully trained in-house peer support dog. Willy reports to duty with his handler, Engineer
Tom Jones and works the 48-hour shift. Tom and
Willy remain on call while off duty for any crew that
needs
some
support after a difficult critical call.

Thanks to the innovation of the City of
South Lake Tahoe, SLTFR has partnered
with PT Revolution to offer various health
and wellness programs for our crews,
one of which is a contract with a local Licensed Family and Marriage Therapist (LMFT). This program allows each fire
department crew member up to six confidential sessions with her at no cost to the member. We have also brought this LMFT in to educate each shift about mental health and resilience.

Captain Asbury had the privilege to attend a Health and Wellness Conference in Ohio this fall. It was three days packed with great education on Firefighter Behavioral
Health, Cancer causes and reduction and Firefighter Fitness. She brought back some valuable information and ideas that she hopes to implement with SLTFR very
soon.
110
Pre-Incident Planning - Captain Leslie Asbury
Pre-Incident Plans are completed on larger or major buildings within a community.

They often include layouts and identify locations of important operations of a building, such as utility shut offs. Fire crews look at these plans while responding to an incident to assist with quickly identifying and isolating any issue. Often it is the crew that develops the Pre-Incident plans, which allows them to walk through and become familiar with the building prior to an incident.

The crews have been diligently working on updating these plans and creating new ones as new businesses open. We have purchased new software to help integrate all Pre-Incident Plans into the Mobile Data Terminals (MDTs) that will be placed on every piece of emergency apparatus. This newer technology will make it easier for the crews to collect the real time data from a building and create the drawings. 111
PTSD Awareness / Mental Health Seminar
Firefighters, Police Officers, and Dispatchers and their significant others were invited to spend the evening with 2 very special members of the fire service, who spoke to the group about the development of PTSD in first responders, how to recognize the signs, and what treatment is available. We also learned about the importance of sleep health, cancer awareness, and maintaining healthy relationships with our co-workers and our families. We are so grateful we had the opportunity to receive this information that is so crucial to our mental health and wellness.

Engineer Mike Mileski with Jo Terry
and Jim Burneka
Chief Jim Drennan thanking Jim
Burneka
Thank you to Engineer Mike Mileski for putting the program together for us! 112
Facilities - Captain Brenen Davis
Our Fire stations continuously need repairs and
maintenance. With the help of the city Facilities department, we have been working conscientiously around the clock to upkeep our 3 stations. Our emphasis this year has been focused on remodeling Fire station 3 for the upcoming 2023 year. Fire Station 3 was constructed in 1957, making it over 65 years old. The station no longer meets the needs
and requirements of today’s Fire apparatus, Fire administration, staffing, and health and safety standards.

Our personnel
have attended
Fire Station design and development conferences to ensure that we are fiscally and financially responsible along with ensuring we are meeting the future needs of the growing fire service. These conferences are also helping the department prepare for a future replacement of Fire Station 2 administration
and training facility.

Fire Station 2 was built in the 1940s. Replacement of
Fire Station 2 will be the city’s top facility priority to ensure that our department will have safe living and training conditions for our personnel. This will improve our ability to deliver the best customer service to our community residents and visitors. This will occur after the construction of the
City’s new
recreation
center.

Fire station Design and
Development Conference
Engineer Vallejo at station 3 Apparatus in front of station 2 113
Apparatus Maintenance - Engineer Holt Cawelti
In August of 2022 the fire department along with
fleet services made a trip to Wisconsin to once
again visit the Pierce facility for a pre-construction
meeting for a new Type 1 engine.

This new engine has some exciting features to include Pierce’s Ultimate Configuration that makes for much easier workability due to its lower hose bed
heights and increased compartment space. The apparatus committee includes 3 members of the fire department as well as one mechanic from fleet services. The committee has spent many hours developing this new apparatus specification.

South Lake Tahoe Fire Rescue is very fortunate to
have such a modern fleet overall and this new engine will continue that priority. The new engine is expected to be delivered late summer of 2023
The fire department has continued to use its new ladder truck as a first out piece of apparatus out of station 2. This emergency response model of 2 type 1 engines and a ladder truck has proven to be great assets for the community as well as neighboring departments.

South Lake Tahoe Fire Rescue is also in the early stages of specifying a new type 3 wildland engine, with possible ordering and delivery in 2023. 114
South Lake Tahoe Fire Rescue received its first apparatus form the California Governor’s Office of Emergency Services (Cal OES) in 2022. Cal OES assigns different types of apparatus to local government agencies to assist with surge capacity during large emergency events. The apparatus are also able to be used by the department for local response.

SLTFR received a 2022 Ford type 6 fire engine built by HME. This type of apparatus is primarily used for wildland events and is smaller than a typical type 3 fire engine. The advantages to having a type 6 engine is that they are able to access areas others can’t due to their smaller size. It can carry 300 gallons of water and has two water pumps with assorted wildland firefighting tools. This particular apparatus will also carry rescue equipment such as extrication tools (jaws of life) and rope rescue equipment. 115
Quartermaster - Engineer Jody Benavidez
The role of the quartermaster is one the most varied positions in the Military. The Quartermaster Corps are in charge of all general supplies except for
ammunition and medical supplies. Items such as
food, building materials, tools and uniforms are
warehoused and distributed under the quartermaster's authority. You would be in charge of maintaining an appropriate stock of all materials, receiving requests for supplies from soldiers and making sure
that those items reach the correct destination.

The role at the South Lake Tahoe Fire Rescue is similar: to keep up with the supply and demand of our department so that we have the tools we need to
maintain the stations for everyday use. Firefighters live at the station for 48 hours or more at a time, and each station is considered our home for that duration. So it is important that the Quartermaster supply items to keep the station safe and clean for the on duty staff. This includes cleaning supplies, kitchen appliances, pots and pans and paper supplies etc.

The Quartermaster assignments also include making sure the American Flags are in good condition at each station. Its has been a tradition to replace the American flags every year on the 4th of July.

116
CPR Instruction -
Firefighter Jonathan Szendrey and Firefighter Leo Gebhardt Research shows that bystander CPR can double or triple a person’s chance of surviving cardiac arrest. As part of our commitment to serving our community, SLTFR relaunched our CPR Program in 2022, after a 2-year hiatus due to COVID-19. Our CPR instructors are certified by the American Red Cross to lead a variety of classes, including Basic First Aid/ CPR/AED, Basic Life Support, and CPR for the Professional Rescuer. In addition to the general public, this year also gave us the opportunity to instruct several local organizations, including Tallac High School’s Class of 2022,
members of Heavenly Ski Patrol,
and staff from multiple medical
and dental clinics.
117
Drone ProgramFirefighter / Paramedic Blake Sturdivan
This year SLTFR is actively working to augment
our drone program with a new drone better
suited for rescue and victim locating. The DJI
M300 will be our new drone equipped with
FLIR and zoom cameras. This will be our primary drone for the years to come and
we expect it will
be instrumental in
our firefighting and rescue operations.
118
Operations
Battalion Chief Karl Koeppen
Karl Koeppen has served as the South Lake Tahoe
Fire Rescue Operations Battalion Chief for 7 years. In
this role Chief Koeppen is responsible for recruitment and promotions, standards of cover, preincident planning, quarterly inspections, Duty Chief for C Shift and the following personnel and their respective staff assignments:

PPE - Engineer / Paramedic Mike Mileski
Uniforms - Engineer / Paramedic Trent Renner
SCBA - Engineer / Paramedic Tom Jones
Tools and Equipment - Engineer / Paramedic Haven Wilvers Hoses, Nozzles, Appliances, Water - Engineer / Paramedic Kevin VanKirk Ice / Swift Water Rescue - Engineer / Paramedic Danny Vallejo EMS Equipment / Supplies - Firefighter / Paramedic Jake Reginato TEMS / SWAT Team - Engineer / Paramedic Danny Vallejo
This was another busy year doing recruitments.
• We had two FF recruitments which produced three new employees. • We had a Captains assessment lab in which we hired one new Captain from the outside. • A Battalion Chief assessment lab which resulted in a promotion for Justin Keys. • Chief Koeppen also assisted with the Fire Marshal testing process. A promotion will be announced in 2023.
• Chief Koeppen is part of the city Employee Engagement Leadership Team which meets monthly.
119
Personal Protective Equipment - Engineer Mike Mileski
SLTFR continues to make PPE
a priority. Structure turnout gear is
our frontline protection from fire,
heat, smoke, hazardous materials,
etc. It is vital to maintain clean
structure gear to provide the best amount of protection when we enter an IDLH (immediate danger to life and health) atmosphere.

This past year we were able to replace several sets
of aging structure gear in compliance with NFPA
recommendations. Our structure gear remains a
department strength due to the replacement
schedule and quality of the gear
we purchase for our members.

Our PPE budget is robust due to the need for repairs, cleaning, and overall maintenance. We are grateful to the City finance team for recognizing the importance of funds needed to maintain our equipment.

Due to several employees successfully completing firefighter probation, they each received an initial class A uniform. This budget is also used for those who promote and require updated class A’s to signify their appropriate rank.

Engineer Mileski in his Class A Uniform. This is
worn for special events and fire funerals.
120
Uniforms - Engineer Trent Renner
The first image the public sees when SLTFR arrives
on scene is our uniform and having a professional
look is critical to gaining the public’s trust.

This year we have continued to build upon our uniform standards and placed two orders for new and existing employees. These orders outfit some new
employees and also replace worn or damaged
items that were identified during our annual uniform/PPE inspection.

These mandated inspections are possible because
SLTFR emphasizes the importance of uniforms.

Compassion, Professionalism, Honor.

Every Day.
121
Self Contained Breathing Apparatus - Engineer Tom Jones, Firefighter James Berthinier, and Firefighter Brad Callejo The self-contained breathing apparatus (SCBA) staff assignment ensures compliance of many regulations. SCBA are the air supply carried on the backs of firefighters for structural firefighting.

These 3 firefighters work hard to make sure the breathing apparatus is clean and safe for our operations.

With that said, as our fleet grows older., they are also working hand in hand with management towards the goal of a total replacement to new, top of the line breathing apparatus in the near future. 122
Tools and Equipment - Engineer Haven Wilvers
Tools and equipment didn’t see any major changes this year other then placing a second circular saw into service on Truck 2. The main priority was
maintaining all of our current tools and equipment in keeping them in excellent working condition.

As tools break during use or training they are repaired and if that is not possible then we look at replacing them if we can do so.

Our ground ladders and aerial ladder were also
tested to make sure that they still meet the requirements put in place by NFPA.

Engineer Wilvers and Engineer
Winter with the new equipment
Our 107’ aerial ladder Truck is a crucial
piece of apparatus. We need to keep it
maintained so it is safe for the Firefighters.
123
Hoses, Nozzles, Appliances, and Water- Engineer Kevin VanKirk In 2022 we continued our hose purchasing and replacement program to replace damaged hose and ensure our apparatus have high quality, reliable fire hose
throughout. We again utilized an outside company,
FIRECATT, to perform our annual hose testing. They
provide us with a safe, efficient, and thorough testing process along with keeping meticulous records of our
hose inventory. In 2022 we tested 10,975 feet of fire
hose, and we placed 800 feet out of service, mostly due to leaks and damage to the hose jackets. We purchased 2,200 feet of new hose for both the wildland and structure arenas, as we continue to bolster our
hose reserves.
124
Ice Rescue - Engineer Danny Vallejo
The environment can be challenging in the Lake Tahoe area, as we sometimes respond to medical aids involving ice rescue. This type of rescue is very
technical and requires specialized training and
tools to be successful.

An annual ice water rescue course was put on for
all 3 shifts in 2022.

Members from Lake Valley Fire Protection
District joined in on these trainings. This is
an important rescue course that we put on
every year and falls into the category of
“high risk, low frequency”, which requires
dedicated and focused training.
125
Swift Water Rescue- Swift water rescue training was performed in the classroom and on dry land this year. Due to the low water levels throughout this spring, it was difficult for SLTFR crews to access waters that were truly swift. In the classroom we were still able to still complete the overall concepts and techniques needed to perform a swift water rescue event.

Swift water training photo from 2021
126
EMS and Rope equipment / supplies- Firefighter Jake Reginato EMS equipment has grown once again this year. We
have outfitted a full complement auxiliary ALS bag
for use during special events, standbys and up
staffing apparatus. In addition we have also added a
new full complement BLS bag to our new OES Type
6 apparatus.

This will allow medical equipment to go out of county without a reduction of back stock items or pulling of bags from other apparatus.

Along with the new equipment we have
continued to maintain existing equipment
such as updating and calibrating cardiac
monitors.
127
This year for rope rescue we have made a huge step forward by bringing all of our equipment up to date. Some of these items include pulleys, webbing, carabiners, and rigging bags. In addition to updating our equipment we have also added some new progressive items such as the 3 ‘’Aztec’’ kits.

These kits are small pre set up mechanical advantage systems that will greatly reduce set up times for technical rope rescues that usually tend to be a time consuming operation to execute. 128
Throughout 2022,
the TEMS (Tactical
Emergency Medical Services) medics assigned to
South Lake Tahoe
Fire Rescue have
continued to undergo biweekly training along with call outs as needed by the police department and civilians of South Lake Tahoe. 2022 was a very busy year with both trainings
and mission call outs. 2 of the SLT TEMS medics
attended a 3 day long “Tactical Breacher” course
in Sacramento. This gave the TEMS medics the
opportunity of being an even more valuable resource to both the SWAT team and the fire department.

Throughout the year we have conducted operations and
training alongside the FBI. The TEMS team has provided
the swat team, and patrol members of the police department valuable
EMS trainings.

TEMS / SWAT Team -
Engineer Danny Vallejo
129
MCI Active shooter: In 2022 we put a
very heavy focus on Mass Casualty Events.

These events are very hard to plan for.

This year we have been involved in many
trainings to do the best we can to prepare. We have had the ability to be involved in local large-scale drills, performed many in house trainings, honed in on our triage and treatment skills, and
have had the opportunity to have Sherry
Stofko from Upskill Healthcare provide excellent EMS instruction with the focus of mass casualty events.
130
Training
Battalion Chief Justin Keys
Justin has served as the South Lake Tahoe Fire Rescue Training Battalion Chief since December 2022 on B Shift. Before that he was responsible for training in the Captain role. In this new role Chief Keys is responsible for New Apparatus, Minimum Company
Standards, High Rise Training, College Liaison, EOC
Liaison, EMS Liaison and Fire Dispatch. Chief Keys is
responsible for the following personnel and their
respective staff assignments:

Auto Extrication - Captain Paramedic Doug Bailey
New Hire Advocate—Firefighter/Paramedic James Berthinier Wildland Preparedness—Captain / Paramedic Mike Taormina and Engineer / Paramedic Dustin Winter
Blue Card Command—Captain/Paramedic Tyler Jack
Hazardous Materials—Firefighter / Paramedic Matt Davis
Health and Fitness—Engineer / Paramedic Dustin Winter and Firefighter/ Paramedic Derek Longoria
Water Rescue / Marine 17 Boat Program—Engineer / Paramedic Holt Cawelti and Engineer / Paramedic Haven Wilvers
New Hire Academy Training—BC Justin Keys and Engineer / Paramedic Trent Renner 131
The continued focus in 2022 was career
development with skills-based training
and testing. Some of the higher priority
topics for the year were High rise incidents, Rapid Intervention Crew (RIC), Southwest gas emergencies, Ice Rescue,
Water Rescue, Auto Extrication, Multi
agency Wildland Fire Drills, Marine 17 operations, and Truck Operations. At the 2.5 -year timeframe SLTFR Firefighters may
take the D step test which qualifies them for the position of Acting Engineer. Firefighters Sturdivan, Hubbard, Callejo, M. Davis, Szendrey and Gebhardt successfully completed this test and are now able to fill into the Acting Engineer position when the department has a
need. Huge thanks to Engineer Trent Renner for his assistance in getting the firefighters prepared to succeed! SLTFR began the year with three probationary firefighters , Chris Grasso, Luke Daum and Martin Rider. Firefighter Grasso successfully completed his module 4 test (special operations) and the final probationary test. Congratulations goes out to Firefighter Grasso on a job
well done! Captain Tom Kerley was hired in July as a Lateral Fire Captain and completed his Captains task book prior to starting his first shift. Firefighters Daum and Rider successfully completed modules 1-4 tests. They will both continue to prepare for their upcoming final tests in the summer of 2023.

Outside of our recurring firefighter training, SLTFR assisted with Lake Tahoe Community College Fire Academy.

Some of the topics covered were Ice Rescue, Auto Extrication, Firefighter 1 skills and Live Fire training. Captain Keys Now Batt Chief) also assisted the Capital City Regional Fire Academy in Carson City, NV with live fire training.
132
We had a couple extrication events in the city this
year. One noteworthy event was on a traffic collision
with North Tahoe FPD on the HWY 89 corridor. There
was a patient trapped in a vehicle. Captain Davis,
Firefighter Hubbard and Firefighter Longoria executed the stabilization and extrication for North Tahoe FPD. The crew did an amazing job and when discussing the event, they stated they felt confident because of our department training.

This year we replaced our pneumatic lift bag set and
controller. We had our in-service training at Station 2 where we learned how to operate the equipment. The evolution was to safely lift the loader off a patient and remove them from under the bucket. After discussions with the Fire
Chief, we will be replacing the Hurst E-draulic
Tools in the upcoming year.

Auto Extrication - Captain Doug Bailey
133
New Firefighter Advocate - Firefighter James Berthinier This year SLTFR has hired 1 new Firefighter Paramedic, making a total of 3 probationary employees. 1 of those completed their probationary period and
testing throughout this year. Each probationary employee has an advocate from SLTFR that acts as a liaison to ask questions, receive guidance, and act
as a provider to ensure the firefighter’s success.

This is accomplished by transitioning the probationary firefighter through a series of
evaluations
and modules at the 3, 6, 9, 12, and 18 month marks.

Throughout the year our crews have worked together in order to train and familiarize the probationary firefighters with SLTFR performance standards and fireground procedures. SLTFR works hard and takes pride in developing our probationary firefighters for a safe professional career in the fire service.

Firefighter Berthinier has taken over the
Firefighter Advocate role following the
retirement of Firefighter Wildman.
134
Wildland Fire Preparedness -
Captain Mike Taormina and Engineer Dustin Winter
California continues
to experience prolonged and significant wildfire seasons as a result of climate
change. In the last 5
years 13 of the most
destructive fires in
CA history have occurred and 12 of the
largest fires in history
have occurred. These
numbers are alarming. While wildfires are a natural part of California’s landscape, the fire season in California and across the West is starting earlier and ending later each year. Warmer spring and summer temperatures, reduced snowpack, and earlier spring snowmelt create longer and more intense dry seasons that increase moisture stress on vegetation and make forests more susceptible to severe wildfire. SLTFR continues to train and prepare to keep our community safe. As of Nov 28th 2022 there were a total of 7,490 fires in the state totaling 362,455 acres burned, 9 civilians lost their lives, and 876 structures were destroyed or damaged. While these numbers are significantly lower than the last two seasons SLTFR remained vigilant. Members took part in 40 hrs of rigorous training to ensure our dept is prepared and ready. Over the course of this training members will cover everything from a strenuous physical fitness test to simulating different fire suppression techniques. The training did not stop throughout the summer. Crews continued to fine
tune their skills for when the call
comes.
135
Our dept remained ready to lend a hand to the state’s mutual aid system. With more and more fires and more and more acres burning each year, fire crews and resources are being spread thin. Not only are the resources spread thin but the available resources are down. This year the US forest service stated their firefighting applicant numbers were down by as much as 50 percent and USFS Chief Randy Moore noted that in some areas, the USFS had only reached 50% of the staffing goal for wildland firefighters so far. Fortunately, this season the calls for state mutual aid were minimal. On Sept 6th the Mosquito fire started down in an area near the community of Forest Hill.

The Mosquito Fire
burned 76,788
acres to become
the largest fire of
2022. While the
fire never grew
large enough to
present a threat to
the basin, members stayed alert as
smoke and ash began to pour back
into the basin just
one year after the devastating Caldor fire.

SLTFR units were to ready to lend a hand this time to the North side of the lake. Catastrophic wildfires are becoming all too frequent. SLTFR will continue to prepare to keep our community safe. Many lessons are learned every year and the SLTFR wildland program continues to evolve to better serve our community.

Photo credit: CBS News still shot
136
Blue Card Command training - Captain Tyler Jack
The Blue Card Command System was adopted by SLTFR
in 2018 and has become a pivotal piece to our success
with safely and aggressively mitigating structure fires.

This past year SLTFR was able to quickly knock down
multiple residential and commercial structure fires, preventing hundreds of thousands of dollars in property damage.

Our members can regularly utilize, critique, and improve their Blue Card Command skills with the use of our state -of-the-art simulation center as well as multi company
field trainings and actual responses.

Multiple Blue Card trainings took place this year both in the field and classroom setting, further enhancing the
skills and confidence needed to manage a fire scene. Looking ahead, the Fire Chief would like to send our Battalion Chiefs to Phoenix, Arizona where they will spend a week at the Blue Card Command Training Center furthering their skills and knowledge as Incident Commanders. 137
Hazardous Materials - Firefighter Matt Davis
The hazmat program facilitates and prepares department members for hazmat response. In addition, the program administrator is responsible for procuring the necessary equipment and supplies to
ensure an effective hazmat emergency response to
protect the life, property, and environment within
the City. SLTFR has begun the process of obtaining
a HAZMAT spill containment trailer through a grant
from the California Department of Fish and Wildlife.

This trailer will be stocked with additional equipment and in greater quantities than what our apparatus carry, to help aid in the containment of large spills within the Southern Tahoe Basin.

SLTFR responded to a variety of hazardous material
related incidents this year, including many spills and gas leaks. This has facilitated the purchase of new monitors and equipment to help department members safely and effectively mitigate HAZMAT related incidents within the community.

Through training, SLTFR has begun to build new and strengthen old relationships with neighboring agencies and others within the community. This will aid in the preparedness of all parties involved. Additionally, spill and leak control
supplies were procured to contain and/
or mitigate any hazmat incidents that
vary from carbon
monoxide to WMD
releases.
138
Health and Wellness - Engineer Dustin Winter and
Firefighter Derek Longoria
This year in health and fitness we began working with PT revolution for performance training, physical therapy and other services to focus on health/fitness and injury prevention. Physicals were completed by Barton hospital due to some unforeseen logistical issues with our current annual physicals provider. We will begin physicals this spring with Lifescan as well as move toward a new cancer screening blood test specifically designed for firefighters. 139
Water Rescue / Marine 17 Boat - Engineer Holt Cawelti and Engineer Haven Wilvers
South Lake Tahoe Fire
Rescue’s Marine 17 responded to many
emergency calls on the
waters of Lake Tahoe
this summer. One call
for service included a
Wildland fire on the
shore of Emerald Bay.

Marine 17 was specifically requested by the
incident commander to
serve as a water supply
source form the Lake. Prior to departure Marine 17 was
loaded with water pumps and wildland hose. Once in the area the crew of 3 personnel established a water source and began supplying
water to the wildland firefighters on scene so they
could suppress the fire. The new wireless intercom
headsets that had just been installed became a
valuable asset due to their ability to extend the
range of communication and the ability for us to
hear clearly over the loud engine noise of the water pumps.

Marine 17 received new decals to replace the
weathered and damaged ones. Equipment upgrades included two new handheld thermal cameras specifically designed for marine use. These additional thermal cameras will allow crew
members to look in multiple directions at one time
140
December brought many challenges to our agency in terms of heavy snowstorms that caused power outages, downed trees, damaged property, and hundreds of calls for service. Our City even received attention from the national news due to the severity of the storms all across the country!
141
Photo credit: Still shots taken from video
provided by the CBS Evening News
142
Every year, our citizens and visitors eagerly anticipate the arrival of our Christmas engine. The music and
lights spark joy in the hearts of everyone who sees it and the Fire Association loves carrying on this special tradition. New this year: The online engine tracker! People were able to see exactly where the engine was so they
would know when it was coming down
their street.
143
2022 Customer Surveys
This is the 9th year our agency has been sending our customer survey cards to our constituents.

Here is a summary of the feedback we got this year.
679 surveys were sent out
125 were returned to us (18.4%) (Most external surveys get a 10%-15% response rate) 124 were happy with our service.
1 customer was unhappy with the bill they received.
(We called them to explain the bill and how our service works.) 12 We exist for you!
144
Some comments from survey cards sent back to us
A most heartfelt and deeply appreciated “Amen” to these super men and women who give so much!
- Rev Dr. Ted R.
- Received Public Service for a tree issue
Outstanding, courteous, very helpful - Thank you so much for your help getting me down a staircase
- John and Joanne D.
- Received citizen assist
Your crew was first rate all around. Urging me to go to the hospital was definitely the right call. Thanks so much to all involved.
- Anonymous
- Received medical aid
Quick arrival by the SLTFD. Very much appreciated
for their help.
- Nick S.
- Received medical aid
145
Thank God for such a quick response, Thank you SLT Fire! - Anonymous
- Received Medical aid
We really appreciate the empathetic and professional care provided by Brad, Lance, and Brenen -
All true professionals.
- Anonymous
-Received Citizen Assist
I thought the Fire Dept was very courteous and kind and very calming. Thank you.
- Bonnie T.
- Received Medical Aid
The 3 men were extremely kind to a 101 year old
man who could not raise himself to his bed.
- Barbra H.
- Received Citizen Assist
FD was awesome, as a mom I was a nervous
wreck and they were amazing...kept my daughter
comfortable and safe.
- Anonymous
- Received Medical aid
146
Your kindness and understanding, with no judgement was
outstanding. We never felt safer! Thanks
- Anonymous
- Received Medical aid
As a career firefighter, I and my family really appreciated the prompt response and professionalism of the engine and ambulance crews that provided care. Also, thanks to the dispatcher and police officer on scene. - Craig G
- Received Medical aid
Service was outstanding! Thanks to everyone involved. I received excellent care.
- Anonymous
- Received Medical aid
Everyone was great! They responded promptly to my
family member and evaluated him and he was taken to
the hospital quickly. Thank you!
- Rudy O.
- Received Medical aid
I had fallen. All who responded were courteous
and helpful. Thank you!
- Karen B.
- Received Public service
147
Incident Responses in 2022
Fires 48
Emergency Medical Services 1911
Hazardous Conditions 229
Public Assistance 535
Weather Related Incidents 16
False Calls/Alarms/Other 705
Total Responses 3444
Fire Loss
148
Significant Events
Boat Camp Fire at Emerald Bay
August 12, 2022
Marine 17 responded to this incident with 3 firefighters on board.

Brush 3 responded with 3 firefighters.

This 1 acre wildland fire was
contained after 4 hours in
steep terrain. Firefighters
worked hard to make sure this
didn’t go any further.
149
Boathouse Pier Fire
A structure fire broke out under the Boathouse Restaurant on the pier behind Tahoe Beach Retreat on May 19, 2022, due to a malfunction in the refrigeration unit under the restaurant.

All units were dispatched, including Tahoe Douglas Fire and Lake Valley Fire. The fire was extinguished within 20 minutes, and standing waist deep in lake water while fighting it was a first for our firefighters!
Photo credit: Cody Bass
150
Just another day at the office!
151
Marriott Grand
Residence Club
Accidental fire on
stove in guest
room - no injuries
Al Tahoe neighborhood
Room and contents fire -
no injuries
Structure Fires
152
Dispatcher of the Year 2021
Was awarded to
Samantha Williams
(pictured with her Father)
For her continued calm and professional
demeanor on the radio
Special Acknowledgements
Firefighter of the Year 2021
was awarded to
Haven Wilvers
For serving our community with Compassion,
Professionalism, and Honor
153
Fire Chief Meritorious Award 2021
was presented to
Jake Reginato
For outstanding meritorious service for the hard
work, professional expertise, and positive attitude
during one of the most challenging years in the history of South Lake Tahoe.

Throughout 2021 Firefighter-Paramedic Reginato
was an exemplary member of the fire department. Leading the efforts to fight the pandemic in the city hosted vaccine clinics, advancing the fire
department’s Emergency Medical Services program, and joining the fight against the Caldor Fire despite being one of the community’s first to be
evacuated from his home.

All these actions while maintaining a positive and
selfless attitude focused on organizational loyalty.
154

YEARS OF SERVICE
We proudly acknowledge the years of fine service
provided to the citizens and visitors of our City by
the following Firefighters:
• Engineer Steve Monday - 20 Years
• Captain Leslie Asbury - 20 Years
• Fire Chief Jim Drennan - 20 Years
• Battalion Chief Karl Koeppen - 20 Years
• Captain Brenen Davis - 15 Years
• Captain Tyler Jack - 15 Years
• Captain Doug Bailey - 15 Years
• Engineer Mike Mileski - 15 Years
• Firefighter Paul Bias - 15 Years
• Engineer Trent Renner - 10 Years
• Engineer Kevin VanKirk - 10 Years
155
Jim Drennan - Promoted to Fire Chief on 8/9/22
Chief Drennan being sworn in at the City
Council meeting by City Clerk Sue Blankenship
We are very lucky to have
Chief Drennan lead us!
Congratulations, Chief!
156
Tom Jones - Promoted to Engineer on 5/28/22
Engineer Jones with the department
therapy dog, Willy
157
Justin Keys - Promoted to Battalion Chief on 12/10/22
Congratulations,
Chief Keys!!
158
We hired 1 new Captain in 2022 and he will be sworn in at our awards ceremony at the beginning of 2023. Captain Kerley came to us from Jackson County Fire District 3 in Oregon, where he was a Captain from 2012 to 2022. We are very lucky to have him join our department!
Tom Kerley
159
We hired 1 new Firefighter in 2022 and he was sworn in at our awards ceremony at the beginning of the year. Marty Rider is a Lake Tahoe native with 5 years of service in the US Navy and his first firefighting job being 5 years at El Dorado County Fire. We are lucky to have recruited him! Marty Rider
Firefighter Rider had his badge pinned on by his daughter, Mila, with assistance from his wife, Alex
160
Steve Monday
Engineer/ EMT
Retirements in 2022
Congratulations are in order for Firefighter / Paramedic Chris Wildman (17yrs) and Engineer Steve Monday (20 yrs)
We are grateful for their dedicated service to our City.

We will miss all the great stories and laughs at the firehouse! Chris Wildman
Firefighter / Paramedic
161
Veteran’s Day Ceremony at the American Legion
Wreaths Across America Day Ceremony
As a Veteran of the USMC, Chief Koeppen
was invited to speak to the attendees.

Each December on National Wreaths Across America Day, our mission to Remember, Honor and Teach is carried out by coordinating wreath-laying ceremonies at Arlington National Cemetery, as well as at more than 3,700 additional locations in all 50 U.S. states, at sea and abroad. - Wreaths Across America 162
Toys for Tots “Stuff-A-Truck” event
Life jacket loaner program, courtesy of CA Dept of
Boating and Waterways
Tree lighting at Heavenly Village Holidays
event - Firefighter Reginato on the ladder
Tree photo courtesy of
Dreu Marin
163
This talented 4th grader earned
a ride to school in the fire truck
for winning the NO Fireworks in
Tahoe coloring contest!
164
4th of July Parade Grand
Marshal retired Fire
Chief Jeff Meston being
chauffeured by Chief
Drennan
165
Country superstar
Keith Urban invited
local firefighters to
attend his show at
Harvey’s and meet
with him so he
could say thank you
for their fight on
the Caldor fire in
2021.

Photo credit: Tahoe Daily Tribune
Captain Leslie Asbury and Captain Kim George with their new friend Keith
166
167
This document is proudly presented by
South Lake Tahoe Fire Rescue
Serving our community for 57 years
Still shots credited to respective news stations
168
With gratitude for all the wonderful
things she did for our community
169
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 7
Agenda Item: Defensible Space Update
Executive Summary: The Fire Department has been working closely with the California Tahoe Conservancy (CTC), the United States Forest Service, the Tahoe Network of Fire Adaptive Communities along with members of the Tahoe Resource Conservation District (Tahoe RCD) to develop a committee that meets regularly to coordinate defensible space efforts within the community. South Lake Tahoe Fire Rescue is dedicated to providing our citizens and visitors a safe place to live and visit. Assembly Bill 3074 would impose a state-mandated local program to organize defensible space inspection practices within the wildland urban interface areas of California.

South Lake Tahoe Fire Rescue realizes the risk associated within the community and this presentation will highlight specific items that the department is working on with the community to achieve a higher level of defensible space within our neighborhoods. The presentation will highlight some of the items that the Fire Department has been able to accomplish.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: Jim Drennan, Fire Chief
Responsible Staff Member: Kim George, Fire Marshal 530-307-9596 Jay Manning, Battalion Chief 530-542-6164
Jim Drennan, Fire Chief 530-542-6152
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Defensible Space Update.docx
02-City Council Presentation - Defensible Space Update 2023.pptx 170
Council Agenda Report- February 14, 2023 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Defensible Space Update
Location: Fire Department
Responsible Staff Member: Kim George, Fire Marshal (530) 307-9596 Jay Manning, Battalion Chief (530) 542-6164
Jim Drennan, Fire Chief (530) 542-6152
Background: The Fire Department has been working closely with the California Tahoe Conservancy (CTC), the United States Forest Service, the Tahoe Network of Fire Adaptive Communities along with members of the Tahoe Resource Conservation District (Tahoe RCD) to develop a committee that meets regularly to coordinate defensible space efforts within the community. South Lake Tahoe Fire Rescue is dedicated to providing our citizens and visitors a safe place to live and visit. Assembly Bill 3074 would impose a state-mandated local program to organize defensible space inspection practices within the wildland urban interface areas of California.

South Lake Tahoe Fire Rescue realizes the risk associated within the community and this presentation will highlight specific items that the department is working on with the community to achieve a higher level of defensible space within our neighborhoods. The presentation will highlight some of the items that the Fire Department has been able to accomplish.

Issue and Discussion: This year as part of a neighborhood effort by the Al Tahoe community, the Fire Department has assisted with the maintenance of their designation as a FIREWISE USA community.

We were able to complete community workdays in the neighborhood as well as assisted with the Tahoe Meadows neighborhood. The Tahoe Meadows neighborhood also earned their FIREWISE USA designation this year, which we are so pleased to announce. We look forward to encouraging more FIREWISE USA neighborhoods throughout the city and also providing more resources as we receive grant funding from the Tahoe RCD and also plan for our South Tahoe Chipping Crew.

Financial Implications: There are no financial implications associated with this presentation.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) 171
Council Agenda Report- February 14, 2023 Page 2 of 2
Policy Implications:

In line with City Strategic Plan priority #5 - Public Safety Ensure substantial investment in public safety by investing in police, fire and snow removal operations and equipment needs and develop engagement opportunities for residents to participate in meaningful dialogue with first responders to improve community trust. 5.1 Action Items 1. Prioritize a new public safety communications system. 2. Develop a wildfire preparedness and emergency evacuation plan in coordination with neighboring jurisdictions. 3.

Develop a Community Police Advisory Board that reflects our community. 4. Continue “Community Conversations” (and other outreach/training events) with the public to discuss relevant public safety issues and/or concerns and establish long term positive relationships with all segments of the community.

Defensible space, coupled with home hardening, is essential to improve your home’s chance of surviving a wildfire. Defensible space is the buffer you create between a building on your property and the grass, trees, shrubs, or any wildland area that surround it. This space is needed to slow or stop the spread of wildfire and it helps protect your home from catching fire—either from embers, direct flame contact or radiant heat. Proper defensible space also provides firefighters a safe area to work in, to defend your home.

Defensible Space Zones: Zones 1 and 2 currently make up the 100 feet of defensible space required by law. Assembly Bill 3074, passed into law in 2020, requires a third zone for defensible space. This law requires the Board of Forestry and Fire Protection to develop the regulation for a new ember-resistant zone (Zone 0) within 0 to 5 feet of the home by January 1, 2023. The intensity of wildfire fuel management varies within the 100-foot perimeter of the home, with more intense fuels’ reduction occurring closer to your home. Start at the home and work your way out to 100 feet or to your property line, whichever is closer.

Our defensible space program falls in line with the city’s strategic plan in developing wildfire preparedness and also continuing “community conversations”. Our inspectors walk neighborhoods and talk to residents, offering education on how to be better prepared against wildfire threat.
172
City of South Lake Tahoe
Defensible Space Update 2022
173
What is a
Fire Adapted
Community?
The wildland fire “problem” is larger and more complex than any one individual, community or institution can hope to overcome.

FACs acknowledge and take responsibility for their wildfire risk and implement appropriate actions at multiple levels.

Actions address resident safety, homes, neighborhoods, businesses and infrastructure, forests, parks, open spaces and other community assets.

There is no end-point in becoming a fire adapted community making adaptation to wildfire critical to a positive future.

Sustaining, growing and adapting strategies, collaboration, partnerships, and capacity through time are to successful adaptation.
174
Fire Adapted Communities, a Collaborative Effort
As a member of the Tahoe Fire & Fuels Team, SLTFR collaborates with other local fire districts, public land management agencies, and neighborhoods to manage the Tahoe Network of Fire Adapted Communities (Tahoe Network). 175
FAC GOALS: The Tahoe Network
Prepare people and property for wildfire by coordinating efforts on a neighborhood scale.

Connect residents to Fire Protection Districts and public land management agencies to create defensible space and ember awareness; Educate residents through multiple channels and empower neighborhoods to work together with neighborhood leaders to prepare for wildfire and become a Fire Adapted Community (FAC).
176
FAC GOALS: South Lake Tahoe Fire Rescue
Continue building the Fire Prevention Bureau to improve community wildfire preparedness and risk reduction. Continue to build a more robust Public Education Division. This now includes a Fire Marshal, an Inspector I and continuing the seasonal Defensible Space Inspection Program. 177
With grant funding from Tahoe Resource
Conservation District, SLTFR has created
a Defensible Space Inspection Program.

The program is intended to educate the
residents of South Lake Tahoe on what
defensible space is and how to achieve it
through vegetation management.

Defensible Space
Components of the
Tahoe Network
Fire Adapted Community
178
What is
Defensible
Space?
The buffer created between buildings on a property and the grass, trees, shrubs, or any wildland area that surround it. This space is needed to slow or stop the spread of wildfire and it helps protect the building from catching fire—either from embers, direct flame contact or radiant heat. 179
Know
the
Zones
Zone 1 | 0-30 feet | Lean, Clean & Green Zone
Extends 30 ft from buildings, structures, decks, etc. or to the property line, whichever is closer.

Zone 2 | 30-100 ft | Reduce Fuel Zone
Extends from 30 feet to 100 feet out from buildings, structures, decks, etc. or to your property line, whichever is closer.
180
First Inspection Compliance
2022 Defensible Space Inspection Data
41% Compliant
59% Non-Compliant
3,725
Total Inspections
Collected Late August – Mid December
91 Compliant 2nd Inspections
Owners who have called for their second
inspection after doing Defensible Space work.
181
Zone 1 Violations Dominate the City’s Defensible Space Landscape B) 16.72% Vegetation collecting on rooves, gutters, decks, porches and stairways.

C) 28.64% Vegetation, mostly trees, adjacent to or overhanging buildings.

5.77%

0.56%

5.45%

4.27%

28.64%

16.72%

2.44%

4.89%

0.13%

6.55%

1.77%
0 0.05 0.1 0.15 0.2 0.25 0.3 0.35
K
J
I
H
G
F
E
D
C
B
A
Percentage of Violations per Zone
Zone 2
Zone 1
182
The national Firewise USA recognition program
provides a collaborative framework to help
neighbors in a geographic area get organized,
find direction, and take action to increase the
ignition resistance of their homes and
community and to reduce wildfire risks at the
local level.

Any community that meets a set of voluntary
criteria on an annual basis and retains an “In
Good Standing Status” may identify itself as
being a Firewise® Site.

Firewise
Communities
Components of the
Tahoe Network
Fire Adapted Community
183
South Lake Tahoe Firewise USA Neighborhoods
Tahoe Meadows Firewise USA Al Tahoe Firewise USA
184
Community member training by South Lake Tahoe Fire Rescue for the Al Tahoe Neighborhood FIREWISE Community
185
Laws Applicable to Defensible Space
Public Resource Code 4291
• Grant funded inspections by the Tahoe Resource Conservation District – 3 Defensible Space Inspectors
• Provides defensible space guidelines and specifically outlines what the guidelines are
• Utilized throughout defensible space program
• Report forms sent to homeowners for each to inform them of findings.
186
Laws Applicable to Defensible Space
Assembly Bill No. 3074 - Chapter 259
• Establishes a zero to five feet ember resistant zone to be phased in with guidance from CAL FIRE and the Board of Forestry and Fire Protection for homes in Very High Fire Hazard Severity Zones in the local responsibility area and in the State Responsibility Area. • All of South Lake Tahoe is a ‘Very High Fire Hazard Severity Zone’ except for the Tahoe Keys, which is deemed ‘Moderate’
187
188
SLTFR members
assisting with a
Community Workday
within the Al Tahoe
Neighborhood
189
Supported by grant funding, the Tahoe Douglas Zephyr Fire Crew assists with Community Workdays within the City of South Lake Tahoe as part of the Tahoe Network of Fire Adapted Communities. Defensible Space 190
This photo
shows the build
up of fuel in
the yard of a
residence
191
This photo
shows good
defensible
space after
the initial
cleanup
192
Before / After photos sent by a
homeowner after receiving their
defensible space notice.

Defensible Space in Action
Results from 2022 Inspections
193
NEXT
STEPS
Defensible Space Inspections: SLTFR Inspection Program, utilizing 3 defensible space inspectors who performed over 3000 inspections over the last season.

Program funded by the Tahoe Resource Conservation District.

Chipping Crew: SLTFR is developing plans to establish a South Lake Tahoe Chipping Crew, including 3 crew members, a pick-up and chipper. Crew will perform chipping work as requested by homeowners, perform contract work with the CTC and also help with Fire-Adapted Communities work.

A third season of the Defensible Space program will start in Spring 2023.

South Lake Tahoe Fire Department to Create a Defensible Space Inspection Program and work with the Tahoe Resource Conservation District to begin implementing the Tahoe Network of Fire Adapted Communities with a funding Tree Marking, following TRPA guidelines is now available through SLTFR South Lake Tahoe Fire Rescue Fire Prevention Bureau: SLTFR is in the process of building a prevention bureau. Defensible Space will fall within this heading as we work to provide a fire prevention side to our agency. This includes a Fire Marshal, Fire Inspector I and soon to include a Fire Inspector II. We are looking at a Fire Prevention Captain also.
194
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 8
Agenda Item: Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) (First Reading)
Executive Summary: Under the direction of the City Council, staff has worked on creating a singular streamlined permitting process so that event producers encourage events within the City while ensuring events are appropriately permitted for the safety, health, property, and welfare of the community. The streamlined process would amend South Lake Tahoe City Code Section 6.55.230 and create one permitting procedure for all events.

Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance amending the South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) to modify permit criteria for special events and refer second reading and adoption to the February 28, 2023 meeting.

Responsible Staff Member: Madison Dederick, Assistant Planner Responsible Staff Member: Madison Dederick, Assistant Planner (530) 542-6022 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Special Events.docx
02-Ordinance Amending City Code Section 6.55.230.docx
03-Redline - SLTCC 6.55.230 Amendment.pdf
04-Special Event Guidelines.docx
05-Special Event Application.docx
195
City Council Agenda Report February 14, 2023 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (First Reading) Location: Citywide
Responsible Staff Member: Madison Dederick, Assistant Planner Background: The City currently has two permitting procedures to host an event in South Lake Tahoe. These procedures are established by either the South Lake Tahoe City Code Section

6.55.230 or the Special Event Guidelines, a document adopted by City Council in 2012. Under these permitting procedures, events are classified as either a temporary activity or a special event that have separate applications and are processed by different City departments.

Under the direction of the City Council, staff has worked on creating a singular streamlined permitting process for all events. During the process, staff met with several local event producers who provided input during the development of the proposed permitting procedure. On December 20, 2022, the Art, Culture and Tourism Commission passed a motion recommending the City Council adopt an Ordinance amending the South Lake Tahoe City Code Section 6.55.230. On January 19, 2023, the Planning Commission passed a resolution recommending the City Council adopt an Ordinance amending the South Lake Tahoe City Code Section 6.55.230.

The item before the City Council is a motion to hold a first reading (by title only) of an Ordinance amending the South Lake Tahoe City Code Section 6.55.230 to modify permit criteria for special events and refer second reading to the City Council meeting on February 28, 2023.

Issue and Discussion: The City of South Lake Tahoe recognizes that events provide many social, cultural, and economic benefits which enhance the quality of life for residents and visitors.

City staff has been working to streamline the event approval process, so that event producers are encouraged to host events within the City while ensuring events are appropriately permitted for the safety, health, property, and welfare of the community. The streamlined process would amend South Lake Tahoe City Code Section 6.55.230 and repeal the Special Event Guidelines creating one permitting procedure for all events. Changes to City Code Section 6.55.230 can be seen in Attachment 03. In addition to the code amendment, staff will maintain an event guideline document and application (Attachment 04 and 05) that establish permit review levels, submission timeframes, and required application materials to assist event producers in understanding the materials staff needs to complete an application review. 196
City Council Agenda Report February 14, 2023 Page 2 of 2 Financial Implications: There are no financial implications to amending the City Code. If the ordinance first reading is approved by the City Council, a resolution amending the City Master Fee Schedule to reflect the Major and Minor Special Event application processes will be placed on the February 28th City Council agenda. The current fee for Special Event applications (submitted to Parks and Recreation Department) is $2,475 and the current fee for a Temporary Activity application (submitted to Development Services Department) is $417.

Environmental Considerations: This Ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

Policy Implementations: The proposed amendments to the South Lake Tahoe City Code Section 6.55.230 would create a single streamlined permitting procedure that would be processed by the Development Service Department. Streamlining the event procedures aligns with Goal 3.3 of the City’s Strategic Plan and with Policy ED-1.10 of the City’s General Plan by expanding and supporting event opportunities.
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Ordinance 2023-XX February 28, 2023 Page 1 of 5
Ordinance 2023-XX
Adopted by the City of South Lake Tahoe
City Council
February 28, 2023
AN ORDINANCE AMENDING CITY CODE SECTION 6.55.230

FINDINGS
A. On April 17, 2012, the City Council approved Special Event Application Guidelines identifying procedures for special event production in South Lake Tahoe.

B. On November 3, 2015, the City Council adopted Ordinance 2015-1094 amending City Code Section 6.55.230 for temporary activities, which became effective on December 3, 2015.

C. The city has since engaged in streamlining event processing by proposing amendments to City Code Section 6.55.230 and repealing the Special Event Application Guidelines. As a result, there will be no differentiation between special events and temporary activities and all events will be subject to City Code Section 6.55.230.

D. For events requiring a permit, staff will maintain documents that assist applicants in understanding materials staff needs to complete an application review. Information in these documents may include, but are not limited to, required submission materials, submission timeframes and permit review levels.

E. On December 20, 2022, the Art, Culture and Tourism Commission held a public hearing and passed a motion recommending adoption of an ordinance amending City Code Section

6.55.230.

F. On January 19, 2023, the Planning Commission held a public hearing and passed a resolution recommending adoption of an ordinance amending City Code Section 6.55.230.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Chapter 6.55 Article III is hereby amended to read as follows:

Article III. Other Land Use Regulations

6.55.130 Parking requirements.

6.55.140 Height restrictions.

6.55.150 Setbacks.

6.55.160 Reserved.

6.55.170 Setback exceptions.

6.55.180 Minimum lot size.

6.55.190 Reserved.

6.55.200 Airport land use planning.

6.55.210 Condominium conversions of certain residential property.

6.55.220 Planned unit development.
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Ordinance 2023-XX February 28, 2023 Page 2 of 5

6.55.230 Special events and temporary uses.

6.55.240 Land capability and land coverage.

6.55.250 Applicable density for various land use designations.

6.55.260 Calculation of allowable density.

6.55.270 Condo-hotels.

SECTION 2. Section 6.55.230 is hereby amended to read as follows:

6.55.230 Special Events and Temporary Uses
Refer to the Temporary Activities and Uses M.O.U. between the TRPA and the City of South Lake Tahoe.

A. Special Events.

1. A special event that complies with the provisions of TRPA Code of Regulations and City of South Lake Tahoe City Code may be conducted without a permit provided it does not include any activity listed in subsection (A)(2) of this section and provided the activity complies with all standards listed in subsection (A)(4) of this section.

2. Permit Required. A special event permit shall be required and obtained from the development services department prior to any activity involving any of the following elements:
a. Road closure or detour;
b. Off-site parking;
c. Private security;
d. Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.); e. Amplified sound;
f. Ground disturbance;
g. Use of city resources (i.e., barricades, signs, traffic control, etc.); h. Activities proposed at night between 10:00 p.m. and 8:00 a.m.; i. Has the potential for more than 500 attendees;
j. Conducted over a period of four or more consecutive days.

3. Exceptions. The following special events do not require a special event permit, but are subject to all standards listed in subsection (A)(4):
a. Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones. Noncommercial 199
Ordinance 2023-XX February 28, 2023 Page 3 of 5
means that the event site is not rented for the event with consideration charged for occupancy of the space.
b. Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses.
c. Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.
d. Facility Use. Special events that do not include any activity listed in subsection (A)(b) of this section but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170. e. Parades. Parades are subject to SLTCC 4.30.

4. Standards. All special events, whether a permit is required or not, must comply with all requirements cited below:
a. Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements. b. Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations.
c. Special events shall be limited to a period not to exceed fourteen consecutive days. There shall be a four-day period between special events on a property. d. Consistent with the City Code, the permissible uses in the plan area statements, community plans, and area plans.
e. In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
f. Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
g. Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing. h. Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
i. Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the event. Temporary signs that are part of a special event may be installed up 200
Ordinance 2023-XX February 28, 2023 Page 4 of 5
to 14 days prior to the event and shall be removed at the end of the activity.

All signage shall be removed immediately following the event. j. Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
k. Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas. Sidewalks shall be kept open for use by the general public. l. Comply with accessibility requirements of the Americans with Disabilities Act. m. Comply with SLTCC 6.10.450(F) limiting the number of arts and crafts booths to nine, as an incidental component.

5. Where special events involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.

B. Temporary Uses.

1. Permit Required. A city temporary use permit is required for the establishment of a use on a temporary basis.
a. Temporary use permits may be issued for a period consistent with the anticipated length of the use, not to exceed six months. One six-month extension may be granted.
b. Temporary use permits shall not be issued for the sole purpose of conducting a temporary business.
c. Temporary use permits shall not be issued for vending or commercial retail sales. Seasonal sales (i.e., Christmas tree lots, pumpkin patches, candy sales, etc.) conducted by nonprofit groups may be permitted. d. Temporary uses are exempt from the requirement to provide commercial floor area and a verification of coverage.
e. Where temporary uses involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.
f. Temporary uses shall be reviewed and approved for a specific purpose by City of South Lake Tahoe staff for consistency with the City Code, the permissible uses in the plan area statements, community plans, and area 201
Ordinance 2023-XX February 28, 2023 Page 5 of 5
plans. A permissible use listed as allowed may be reviewed at staff level, while a use listed as special requires a public hearing that includes the TRPA hearings officer, city zoning administrator or planning commission and notification of the property owners within a 300-foot radius.

SECTION 3. Adoption of this Ordinance amending City Code Section 6.55.230 repeals the Special Event Application Guidelines approved by City Council on April 17, 2012.

SECTION 4. The City Council finds that adoption of the proposed Ordinance is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

SECTION 5. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 6. This Ordinance shall become effective on March 28, 2023.

Adopted by the City of South Lake Tahoe City Council on February 28, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:______________
Cristi Creegan, Mayor
Attest:
_____________________________
Susan Blankenship, City Clerk
First Reading: February 14, 2023
Published:

Second Reading: February 28, 2023
Effective: March 28, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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6.55.230 Temporary activities Special events and temporary uses.

Refer to the Temporary Activities and Uses M.O.U. between the TRPA and the Ccity of South Lake Tahoe.

A. A. Temporary Activities.Special Events.

1. a. Minor temporary activities A special event that compliesy with the provisions of TRPA Code of Regulations and Ccity of South Lake Tahoe City Code may be conducted without a permit provided it does not include any activity listed in subsection (A)(2b) of this section and provided the activity complies with all standards listed in subsection (A)(4c) of this section.

2. b. Permit Required. A temporary activity special event permit shall be required and obtained from the development services department prior to any activity involving any of the following elements:
a. i. Road closure or detour;
b. ii. Off-site parking;
c. iii. Private security;
d. iv. Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.);
e. v. Amplified sound music;
f. vi. Ground disturbance;
g. vii. Use of city resources (i.e., barricades, signs, traffic control, etc.); h. Activities proposed at night between 10:00 p.m. and 8:00 a.m.; i. Has the potential for more than 500 attendees;
h.j. Conducted over a period of four or more consecutive days.

3. Exceptions. The following special events do not require a special event permit, but are subject to all standards listed in subsection (A)(4):
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a. Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones.

Noncommercial means that the event site is not rented for the event with consideration charged for occupancy of the space.
b. Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses.
c. Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.
d. Facility Use. Special events that do not include any activity listed in subsection (A)(b) of this section but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170. e. Parades. Parades are subject to SLTCC 4.30.

3.4.d. Standards. All temporary activitiesspecial events, whether a permit is required or not, must comply with all requirements cited below:
a. i. Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements. b. ii. Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations. c. iii. Special events shall Bbe limited to activities conducted over a period not to exceed fourteen consecutive days. There shall be a four-day period between temporary activitiesspecial events on a property. d. iv. Consistent with the Ccity Ccode, the permissible uses in the plan area statements, community plans, and area plans.
e. v. In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
f. vi. Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
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g. vii. Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing. g.h. Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
h.i. vii. Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the activity event. Temporary signs that are part of a temporary activity special event may be installed up to 14 days prior to the activity event and shall be removed at the end of the activity. All signage shall be removed immediately following the event.
i.j. ix. Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements.

A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
j.k. x. Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas. Sidewalks shall be kept open for use by the general public.
k.l. xi. Comply with accessibility requirements of the Americans with Disabilities Act.
l.m. xii. Comply with SLTCC 6.10.450(F) limiting the number of arts and crafts booths to nine, as an incidental component.

4.5.e. Where temporary activities special events involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.

B. Temporary Uses.

1. a. Permit Required. A city temporary use permit is required for the establishment of a use on a temporary basis.
a. i. Temporary use permits may be issued for a period consistent with the anticipated length of the use, not to exceed six months. One six-month extension may be granted.
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b. ii. Temporary use permits shall not be issued for the sole purpose of conducting a temporary business.
c. iii. Temporary use permits shall not be issued for vending or commercial retail sales. Seasonal sales (i.e., Christmas tree lots, pumpkin patches, candy sales, etc.) conducted by nonprofit groups may be permitted. d. iv. Temporary uses are exempt from the requirement to provide commercial floor area and a verification of coverage.
e. v. Where temporary uses involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.
f. vi. Temporary uses shall be reviewed and approved for a specific purpose by Ccity of South Lake Tahoe staff for consistency with the Ccity Ccode, the permissible uses in the plan area statements, community plans, and area plans. A permissible use listed as allowed may be reviewed at staff level, while a use listed as special requires a public hearing that includes the TRPA hearings officer, city zoning administrator or planning commission and notification of the property owners within a 300-foot radius. (Ord. 902; Ord. 1057 § 1 (Exh. A); Ord. 1094 § 1 (Exh.

A). Code 1997 § 32-21.1)
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Special Event Guidelines

SPECIAL EVENT GUIDELINES

PURPOSE
The City of South Lake Tahoe recognizes that events provide many social, cultural, and economic benefits which enhance the quality of life for residence and visitors. The special event guidelines were created with the purpose of supporting and welcoming events while also ensuring the safety, health, property, and welfare of the community.

The City of South Lake Tahoe City Code Section 6.55.230 establishes the permit requirement criteria, exemptions and standards for all special events. These guidelines establish permit review levels, submission timeframes, and required application materials.

PERMIT REVIEW
Section 6.55.230 of the South Lake Tahoe City Code
Permit Required
A special event permit shall be required and obtained from the Development Services Department prior to any activity involving any of the following elements:
 Road closure or detour
 Off-site parking
 Private security
 Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.)  Amplified sound
 Temporary land coverage or ground disturbance
 Use of city resources (i.e., barricades, signs, traffic control, etc.)  Activities proposed at night between 10:00 p.m. and 8:00 a.m.  Has the potential for more than 500 attendees
 Conducted over a period of four or more consecutive days Permit Exceptions
The following special events are exempt from obtaining a permit:
 Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones. Noncommercial means that the event site is not rented for the event with consideration charged for occupancy of the space.
 Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses. 207
Special Event Guidelines

 Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.  Facility Use. Special events that do not include any activity elements requiring a permit but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170.
 Parades. Parades are subject to SLTCC 4.30.

Standards
Whether a permit is required or not, all events must comply with the following:
 Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements.  Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations.
 Special events shall be limited to a period not to exceed fourteen consecutive days.

There shall be a four-day period between special events on a property.  Consistent with the City Code, the permissible uses in the plan area statements, community plans, and area plans.
 In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
 Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
 Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing.  Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
 Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the event. Temporary signs that are part of a special event may be installed up to 14 days prior to the event and shall be removed at the end of the activity. All signage shall be removed immediately following the event.
 Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
 Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas.

Sidewalks shall be kept open for use by the general public.  Comply with accessibility requirements of the Americans with Disabilities Act.  Comply with SLTCC 6.10.450(F) limiting the number of arts and crafts booths to nine, as an incidental component.
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Special Event Guidelines

Major or Minor
Special events can include a broad range of activities, all of which require unique review and consideration. To help process applications as efficiently as possible the city has established two levels of permit review – major or minor. A minor special event permit is intended for events that are specific to a group of people and has minimal off-site impacts to the surrounding area; a major special event permit is intended for large events which attract a range of individuals and is typically widely advertised to all residence and visitors. The Director of Development service has the discretion to require a major special event permit for any event if they find that the event involves a special circumstance or has the potential for unique or unanticipated impacts.

To differentiate between the two levels of permit review, any one of the following event elements prompt the requirement for a major special event permit:
 Road closure or detour
 Use of city resources (i.e., barricades, signs, traffic control, etc.)  Has the potential for more than 500 attendees
 Conducted over a period of four or more consecutive days Special Event Areas
Special Event Areas are a series of designated parcels which have a standing permit with specific conditions and guidelines for holding events. In approved Special Event Areas, a permit from the Development Services Department is not required; however, the event is subject to the conditions of the Special Event Area permit and approval from the Area’s governing body/management.

The following are current permitted Special Event Areas within the city:
 Heavenly Village: Contact the Park Avenue Development and Management Association (PADMA) about holding events
 Ski Run Boulevard: Contact the Ski Run District Board about holding events Inspection of Event Sites
All major special events will require an inspection of the completed venue setup prior to the event. The inspection will be conducted by the City of South Lake Tahoe Building Official, Fire Inspector, and/or other city staff depending on the nature of the event. Inspections will be included in the conditions of approval on an agreed upon date with the applicant. If an inspection is necessary outside of regular staff work hours, additional fees will apply. 209
Special Event Guidelines

SUBMISSION TIMEFRAME
Applicants are encouraged to submit applications as soon as possible to ensure the city can help coordinate the best event possible. However, to make sure staff has adequate time to process applications, submission must be deemed complete a minimum of:

Major Special Events
90 days prior to event
Minor Special Events
30 days prior to event
All events require an approved permit prior to ticket sales.

APPLICATION REQUIREMENTS
The following sections detail the information required for submission of a complete application depending on the level of review and resources required. However, all special events are unique and additional information may be required at city staff’s discretion.

All Special Event Permits
Event Description: Must provide the name, location, and purpose of the event. The description should clearly identify what will be occurring at this event.

Event Schedule: Start and finish times for each day of the event must be provided, including any additional days and times required for set up and tear-down (including clean up). If applicable, performance schedules and any other important timeframes should be provided.

Event Personnel, Organization, and Liaison: Provide a breakdown of the event staff including the roles of different personnel such as, but not limited to, security, first aid, or parking attendants. An on-site liaison and direct contact information shall be identified for the day of the event should city staff need to relay information to event personnel during the event.

Attendance: Provide the maximum number of participants and/or spectators. For ticketed events, information regarding ticket sales (i.e. when they go on sale and when sales close, how many tickets can be sold, is parking purchased) shall be provided. The Director of Development Services has the discretion to limit the event size and include other requirements such as, but not limited to, requiring ticketed events to specify mode of transportation at time of purchase.

Site Plan: The site plan must be drawn to scale and include the date it was prepared (any revised plans must include the date). The plan must include the location of all aspects of the event as described in the application. This includes, but is not limited to, clearly indicating the location of stages, tents, cables, sound systems, fire extinguishers, fire hydrants, restrooms/portable toilets, litter bins, recycling bins, water holding tanks, and water bottle refill stations (portable or installed). All fencing, gates, entrances, and exits, including emergency 210
Special Event Guidelines

exits and fire lanes must also appear on the site plan. Fire hydrants cannot be obstructed, and their locations should be shown on the plan.
- Restrooms/Portable Toilets: The minimum number of restrooms will depend on the length of the event and number of individuals attending (guest and staff included). At minimum, staff expects the event to meet the standards established by the Portable Sanitation Association International. Additionally, events that will experience temperatures over 80 degrees or will serve alcohol should increase the number of restrooms by 20-30%.

The number of restrooms you’ll need is …
# of
Individuals
Event Length (Hours)
1 2 3 4 5 6 7 8 9 10
1-50 1 1 1 1 2 2 2 2 2 2
100 2 2 2 2 2 3 3 3 3 3
250 2 2 2 2 3 3 3 3 3 3
500 2 4 4 5 6 7 9 9 10 12
1,000 4 6 8 8 9 9 11 12 13 13
2,000 5 6 9 12 14 16 18 20 23 25
3,000 6 9 12 16 20 24 26 30 34 38
4,000 8 13 16 22 25 30 35 40 45 50
5,000 12 15 20 25 31 38 44 50 56 63
*Standards established by the Portable Sanitation Association International: https://www.psai.org/ - Tents: A tent is defined as a portable shelter of skins, canvas, plastic or the like, supported by one or more poles or a frame and often secured by ropes fastened to pegs in the ground or other weighted items. Tents must meet National Fire Protection Association (NFPA) standards and must be approved by the South Lake Tahoe Fire Department (SLTFD). All tents must include an affixed manufacturer’s label stating the tent meet NFPA requirements. If a label is not attached, it will be the applicant’s responsibility to produce documentation from the manufacturer that the tent meets this standard prior to its acceptance.
- Temporary Structures Greater than 120 Square Feet: All structures greater than 120 square feet, such as tents and stages, information to determine compliance with building code must be provided. The information should include the following:
 Structural calculation/details; stamped and wet signed by a design professional  Location, purpose, and gross square footage for each structure  Information regarding each structure’s fire rating
For preconstructed structures this may be in the form of a manufacture spec sheet.

Additional information may be required to determine compliance with health and safety requirements depending on the type of structure.

The following requirements are only applicable to the specific event … Signs and Banners: Signs and banners displayed prior to the event for the purpose of advertising the event must be reviewed and approved by city staff prior to display. Signs and banners must follow the City Code governing signs and banners. The primary and most visible information must be event related.
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Special Event Guidelines

Event Vendors: The event producer is required to obtain a South Lake Tahoe Business and Professions certificate (also referred to as a business license) from the City of South Lake Tahoe. In addition, each event vendor must obtain a Temporary Sellers Permit from the State Board of Equalization. The event producer is required to collect the applicable sales tax due to the City of South Lake Tahoe from each of the vendors, combined with the sales tax due from producer’s event sales that occurred within the City of South Lake Tahoe, to the City’s Finance Department within 90 following the event. All vendor permits must be displayed so provide for inspection by the City of South Lake Tahoe. The applicant shall provide a list of vendors no later than 14-days prior to the event that includes the businesses name, the type of business, their city business license number, and business contact information.

Sale or Handouts of Food and Beverages: Each food vendor (including event producer/applicant) must obtain a food handler safety certification from the El Dorado County Environmental Health Division. Food vendors must comply with the City Code 4.175 Polystyrene and Plastic Food Packaging Regulations, including a ban on single use plastic water bottles. Cooking equipment requires inspection from the Fire Department. The sale or handout of food and beverages requires an event permit from the El Dorado County Health Division. A copy of the event permit from the El Dorado County Environmental Health Division must be provided to the city 14-days prior to event and will be included in the permit conditions of approval.

Alcohol: All sales of beer and liquor during an event require a license from California Alcohol Beverage Control Board. Events with planned sale or handout of alcohol must indicate where the distribution or sale will be located on the Site Plan attached to the application. A copy of the ABC permit must be provided to the city prior to event and will be included in the permit conditions of approval.

Facility Use: The City Parks and Recreation Department has several facilities which may be available to host your event. Facilities include:
- Recreation Complex
- Bijou Park
- Regan Beach West
- Lakeview Commons at El Dorado Beach
Rental of all facilities are subject to the fees establish in the City of South Lake Tahoe Master Fee Schedule.

If the event does not require a special event permit a facility use permit is still required. To check availability and request to reserve one of Parks and Recreations facilities, please email [email protected]
Events at the Community College Recreation Fields: If the event is being proposed to be held at the Lake Tahoe Community College proof of date reservation is required at time of submittal. The Community Play Consortium will issue an approval once the city has issued a permit. Please contact the Community Play Consortium for information about reservations and use of the recreational facilities: https://www.ltcc.edu/campusresources/cpc.php 212
Special Event Guidelines

Additional Requirements for Major Special Event Permits Notification: All residents and businesses within 300 yards of the event venue shall be notified in writing of the event date, planned hours of operation and event content no less than thirty days prior to the event. The notification zone may be extended based on potential impacts to be determined by the Director of Development Services. Notification must include phone numbers for contacts before, during and following the event. The city must approve the content of the written notification and may require proof of its delivery.

Distributed Event Information: The applicant shall provide city staff with copies of the information distributed to the event ticket holders. Information provide to the ticket holders should include modes of transportation, parking, sustainability measures, stewardship, safety, and event activities.

Traffic, Transportation, and Parking Plan: The applicant shall demonstrate adequate traffic, transportation, and parking measures by providing a written explanation and site plan. The documentation shall also include measures and information regarding emergency vehicle access. Traffic impacts must be identified and should minimize disruptions to business and residential traffic flows. All traffic control measures such as barricades, lane divider (bean) poles, and signage should be identified. Note that barricades provided by event organizers must meet Workers’ Compensation Board standards. The times and locations of event activities shall be planned to avoid primary access routes to neighborhoods and businesses. Public transit in the area shall be considered to minimize disruptions to bus routes. The event shall take appropriate measures to reduce parking impacts and overflow into surrounding neighborhoods. The city may require no parking signage to reduce potential traffic impacts in certain areas. The applicant must include consideration of how participants and spectators will travel to the event. The event shall encourage and facilitate alternative transportation methods such as cycling (e.g. bike lockups or valet), carpooling, shuttles and public transit. A schedule and plan for such considerations as vehicle access for set up, delivery of supplies and access for vendors must be provided. Vehicle movement on-site may not be permitted during times when the event is open to the public. The event shall also detail the parking locations for organizers, performers, vendors, spectators and participants.

Disabled Access: Describe and include a site map of how the event will include provisions for access for persons with disabilities in compliance with the Americans with Disabilities Act and California Building Code Chapter 11B for Persons with Disabilities. This is important both for the disabled and the elderly which may have an interest in attending the event. Disabled access includes parking and street access, pathways, washrooms and viewing areas.

Sound Management Plan: All events are subject to the noise standards established by City of South Lake Tahoe and the Tahoe Regional Planning Agency. The applicant is required to provide a schedule of artists and entertainers, anticipated dB levels, and methods for controlling the type and volume of sound produced by the event. The Director of Development Services may limit the hours, volume, or any other aspect of the event to ensure it does not unreasonably impact neighboring residents or businesses. As deemed appropriate by the Director of Development Services, the city may require specified sound monitoring to be conducted by the event manager and/or additional notification requirements.

Safety and Security Plan: The applicant has a responsibility for the behavior and safety of event participants. The safety and security plan shall demonstrate that appropriate security is 213
Special Event Guidelines

in place and designed to protect event participants and the public. Security personnel should be experienced and capable of handling the situations which they may face. The plan shall outline where security will be positioned at all scheduled times of the event and describe the emergency and communication protocols in place. Site design and event management such as ticket sales, vehicle and pedestrian circulation, and appropriate fencing shall be used to help minimize risk of safety and security problems. The plan shall also include details such as appropriate temporary lighting for parking and pedestrian areas to ensure the safety of event participants. Lighting should be directed downward and should not produce off-site lighting impacts.

Sustainability, Waste Management and Edible Food Recovery Plan: City Resolution 2011- 40 requires all city sponsored events to utilize the South Tahoe Refuse Special Event Recycling Quick Kit Program. Events not sponsored by the City but authorized by a Special Event Permit are required to identify effective waste management that will result in minimal impacts to the event facility and surrounding environment. An effective Waste Management Plan goes beyond providing recycling containers on-site and indicating trash and refuse will be collected. The city is located on the shore of Lake Tahoe, which has been designated an Outstanding National Resource Water, a rare and special designation. The city encourages event producers/applicants to maximize diversion and minimize waste. Diversion is maximized via recycling and composting. Food-only can be gathered and brought to a composter by the local waste hauler. The waste hauler does not accept single use foodservice ware labeled “compostable”. Microplastics are being found in Lake Tahoe. Effective waste management also minimizes all single use plastic and encourages paper when possible. City Code Chapter 4.175 describes Polystyrene and Plastic Food Packaging Regulations. This includes a ban on expanded polystyrene (sometimes called Styrofoam) containers provided by vendors. It prevents vendors from providing single use foodservice ware except upon request. It bans single use plastic water bottles (less than one gallon) from being distributed at a city facility or city-affiliated event and all city concessionaires, lessees, licensees, and permittees for facility use, and special events, effective April 22, 2023. This does not apply in cases of emergency, as designated by the City Manager. Additionally, Senate Bill 1383 mandates edible food recovery for large events of over 2000 attendees per day of operation, beginning in 2024. Event organizers must find a recovery organization to donate food to and must document the type and weight of food donated and report to the City’s Sustainability Coordinator, in the Office of the City Manager.

Special Events Using City Resources
Applicants may request any of the city resources listed below; however, request of city resources does not guarantee approval to use requested resources and fees may apply.

Police: The city may require the presence of police to ensure public safety. A safety and security plan will be prepared for all major special event permits. Only Police or others designated by Police have authority to undertake traffic control duties in the City of South Lake Tahoe. Police must be on location where there are road closures. Any event using streets may not begin until the senior police officer on-site ensures that the route is secured, and all required resources are in place.

Fire Department: Fire personnel may be requested or required by the city to ensure public safety. Most requirements of the Fire Department will be undertaken during the approval 214
Special Event Guidelines

process and through any required inspections of the site setup. In some cases, Fire Department services may be requested, for example, to provide hydrant hookups or fire boat presence.

For more information regarding Fire Department requirements please visit the South Lake Tahoe Fire Rescue page: https://www.cityofslt.us/384/Fire Traffic Control: The City’s Public Works Department may be able to rent out traffic control equipment such as barricades, lane divider (bean) poles, and signage to ensure traffic control needs are met and the safety of participants and the public is ensured. Summarize the specific requests for supporting traffic, transportation, and parking. Note: Most traffic control request will be contracted, and the applicant will be subject to the fees incurred by the city. Requests that can be accommodated by city staff and equipment are subject to the fees established by the City of South Lake Tahoe Master Fee Schedule.

Access to Power or Water: The City of South Lake Tahoe may be able to provide access to water, or power at some sites. Describe how much power is required and how it is intended to be distributed.

EVENT EXPECTATIONS
Conditionals of Approval
All special event permits, major or minor, will include conditions of approval that are specific to the event.

Insurance
The following is provided as guidance to event planners and promoters. The city assumes no liability or risk in offering the following guidance regarding events and encourages all event promoters/applicants to seek legal advice regarding the type and amount of insurance necessary to fully protect the event promoters/applicants. Managing risk of damage to property and injury to persons is an important part of planning an event. Identify any elements of risk associated with the event and ensure they are addressed before the event begins. Permission will not be granted to hold an event until proof of satisfactory insurance has been received and approved by the City’s Risk Management staff and/ or the City Attorney’s Office. All information required in the application must be completed and returned before a permit will be issued. In most cases, the city shall be named as additionally insured and indemnified against claims against the event. Waivers signed by event participants are recommended for events on private property and required for events on property owned by the city as a means of letting them know that there is some risk involved in participating in the event. This may reduce liability should a mishap occur. Event promoters/applicants are encouraged to obtain legal advice before deciding the type and level of insurance necessary for their event.

Compliance
The city retains the right to cancel the event up to and including the day of the event, or at any time during the event in an emergency or if the applicant does not adhere to the special event 215
Special Event Guidelines

guidelines or any other related permit conditions. Organizers must designate a named on-site liaison person with authority to ensure compliance with permit conditions or stop the event, if necessary, at any time.

Enforcement of all Special Event Permits is subject to City Code Section 6.55.070. 216
Special Event Application Page 1 of 8

CITY OF SOUTH LAKE TAHOE
Development Services Department, Planning Division
1052 Tata Lane, South Lake Tahoe CA 96150
Phone (530) 542-6010 • Fax (530) 541-7524
Web address: www.cityofslt.us/

SPECIAL EVENT APPLICATION

GENERAL EVENT INFORMATION
Name of Event: __________________________________________________________________ Date and Time of Event: ___________________________________________________________ Location/Address: ________________________________________________________________ Assessor Parcel Number (APN): (If known) ______________________________________________ Special Event Elements Requiring a Permit
Please select all applicable elements of the proposed special event that prompt the permit requirement. If one or more boxes in the major category is checked, a major special event permit is required. Please note the Director of Development Services has the discretion to require a major special event permit for any event.

Minor Major
□ Off-site parking □ Road closure or detour
□ Private security □ Use of city resources
□ Temporary structures □ Potential for more than 500 individuals □ Amplified sound □ Conducted over a period of four or more □ Ground disturbance consecutive days
□ Activities between 10:00 p.m. & 8:00 a.m.

APPLICANT INFORMATION
The applicant(s) will be considered the primary point(s) for correspondence and contact from the City unless otherwise requested in writing.

Name: ____________________________________________ Phone #:_____________________ Mailing Address: _________________________________________________________________ City: ______________________________________State: _____ Zip Code: __________________ Email Address: __________________________________________________________________

PROPERTY OWNER INFORMATION
Property owner(s) same as above: _______
(Skip this section if same as above)
Name: ____________________________________________ Phone #:_____________________ Mailing Address: _________________________________________________________________ City: ______________________________________State: _____ Zip Code: __________________ Email Address: __________________________________________________________________ 217
Special Event Application Page 2 of 8
Development Services Department, Planning Division

APPLICATION SUBMITTAL REQUIREMENTS & ACKNOWLEDGEMENT
Your application will be deemed incomplete if any of the following required items are not submitted with this application packet. Incomplete applications will not be processed. Some applications may require additional information or a major activity permit at the discretion of the Development Services Director. □ Completed Special Event Application including:
- Applicant and Property Owner signatures
- All pages of the application included in the information checklist - Any supplemental materials requested/required in the information checklist □ Application Fee
Application materials may be submitted to the Development Services Department via email ([email protected]), mail (Attn: Planning Department), or in person during Permit Center public hours (1052 Tata Lane, South Lake Tahoe, CA 96150).

I hereby declare under penalty of perjury that this application and all information submitted as part of this application are true and accurate to the best of my knowledge. I am the owner of the subject property or have been authorized in writing by the owner(s) of the subject property to represent this application, and I have obtained authorization to submit this application from any other necessary parties holding an interest in the subject property. I understand it is my obligation to obtain such authorization, and I further understand that the city accepts no responsibility for informing these parties or obtaining their authorization.

I understand that I am responsible for all fees set forth in the City of South Lake Tahoe Master Fee Schedule associated with this application.

Applicant(s) Signature(s): __________________________________________ Date: _________________ Property Owner(s) Signature(s): ____________________________________ Date: __________________ For Staff Use
□ Major Permit □ Minor Permit □ City Resource Required
Amount Paid: ______________ Date: ________________ Project File No.: _________________ Application Continues on Page 3
218
Special Event Application Page 3 of 8
Development Services Department, Planning Division

SPECIAL EVENT APPLICATION

INFORMATION CHECKLIST

ALL SPECIAL EVENT PERMITS
(Checklist Section 1)
Description of Event
See Special Event Guidelines Page 4
Event Schedule
See Special Event Guidelines Page 4
Date Start Time End Time Total Duration
Setup
Event
Tear-down
&
Clean up
Is amplified sound
proposed?
□ No
□ Yes, type/genre of amplified sound: _______________________________ Day of Event On-Site Contact Person
See Special Event Guidelines Page 4
Name: ________________________________________ Position: _________________________________ Phone Number: _________________________________
Day of Event Staffing
See Special Event Guidelines Page 4
Organizers □ None □ Yes, __________ # of individuals
Parking Attendants □ None □ Yes, __________ # of individuals Security □ None □ Yes, __________ # of individuals
First Aid/Medical □ None □ Yes, __________ # of individuals General Event Volunteers □ None □ Yes, __________ # of individuals Other: ________________________ □ None □ Yes, __________ # of individuals 219
Special Event Application Page 4 of 8
Development Services Department, Planning Division
Attendance
See Special Event Guidelines Page 4
Maximum number of individuals to attend: ________________ Are tickets being sold? □ No □ Yes
If yes, please provide information regarding ticket sales as established in the special event guidelines:
________________________________________________________________________________________ ______________________________________________________________________________________ Site Plan
See Special Event Guidelines Page 4 & 5
Provide a site plan/map of the event. The site plan must be drawn to scale and include the date it was prepared.

Identified N/A
Structures
□ □ Structures/tents/vendors (labeled with purpose, i.e., stage, food truck, shade, bar, first aid) NOTE: Additional documentation is required for temporary structures over 120 square feet, see Special Event Guidelines for details □ □ Restrooms/wash stations including total number provided (consistent with standards established in the special event guidelines)
□ □ Trashcans and recycle bins including type
□ □ Water bottle refill stations and water holding tanks Pedestrian & Vehicle Circulation/Accessibility
□ □ Vehicle entrance, exits, and overall traffic flow (please include any information regarding traffic control measures such as no parking signs or location of parking attendants)
□ □ Overall circulation plan including entrance/exit paths and signage □ □ Details for other modes of transportation event organizers will encourage such as drop off locations, public transportation, bicycle parking, or walking paths
□ □ Identify ADA accessibility
Safety and Security
□ □ Identify emergency vehicle access roadways with egress locations □ □ No smoking signs
□ □ Fencing and gates including type of fencing, elevations/details, and securement methods
□ □ Location of fire hydrants and fire extinguishers (2A:10-B-C); one (1) fire extinguisher per tent and one (1) for every 1,000 square feet of event area □
Attached
220
Special Event Application Page 5 of 8
Development Services Department, Planning Division
Site Plan (Continued)
Event Power Supply
□ □ Location and types of generators
□ □ Sound systems
□ □ Electrical setup including but not limited to cable paths with protection and spider boxes
Sign and Banners
See Special Event Guidelines Page 5
Provide signs and banners to be displayed prior to the event for the purpose of advertising the event for review and approved by city staff prior to display. The primary and most visible information must be event related.
□
Attached
□
N/A
Event Vendors
See Special Event Guidelines Page 6
Applicants City of South Lake Tahoe Business License Number: __________________________ The applicant shall provide a list of vendors no later than 14-days prior to the event that includes the businesses name, the type of business, their city business license number, and business contact information.
□
N/A
Sale or Handout of Food & Beverage
See Special Event Guidelines Page 6
A permit from El Dorado County Environmental Health Division is required for the sale or handout of food and/or beverages. A copy of the permit must be provided to the city 14-days prior to event.

The following is a link to additional information regarding county requirements/applications:
https://www.edcgov.us/Government/emd/environmentalhealth/Pages/temporary_food_facilities.aspx □
N/A
Alcohol Sales
See Special Event Guidelines Page 6
A permit from California Department of Alcoholic Beverage Control is required for the sale of alcohol. A copy of the permit must be provided to the city 14-days prior to event.

The following is a link to additional information regarding ABC Temporary Event Permits:
https://www.abc.ca.gov/licensing/license-forms/event-authorization/ □
N/A
221
Special Event Application Page 6 of 8
Development Services Department, Planning Division
Facility Use
See Special Event Guidelines Page 6
Please indicate if you would like to request any of the following city facilities for the event. A request does not guarantee approval to use a requested city facility. Approval will be subject to fees established in the City of South Lake Tahoe Master Fee Schedule.  Recreation Complex  Regan Beach West
 Bijou Park  Lakeview Commons at El Dorado Beach
□
N/A
Events at the Community College Recreation Fields
See Special Event Guidelines Page 6
If the event is being proposed to be held at the Lake Tahoe Community College Recreational Facilities, proof of date reservation is required.

The following is a link to information about reservations and use of the recreational facilities:
https://www.ltcc.edu/campusresources/cpc.php
□
Attached
□
N/A

MAJOR SPECIAL EVENT PERMITS
(Checklist Section 2)
Notification
See Special Event Guidelines Page 7
All residents and businesses within 300 yards of the event venue shall be notified in writing of the event no less than 30 days prior to the event occurrence. Prior to notification the city must approve the content of the written notification.

Attached a draft neighbor notification letter including the following:
- Event date and planned hours of operation (including sound testing) - Description identifying what will be occurring at the event - Phone numbers for contacts before, during and following the event □
Attached
Distributed Event Information
See Special Event Guidelines Page 7
The applicant shall provide city staff with copies of the information distributed to the event ticket holders. Information provide to the ticket holders should include modes of transportation, parking, sustainability measures, stewardship, safety, and event activities. □
Attached
222
Special Event Application Page 7 of 8
Development Services Department, Planning Division
Traffic, Transportation, and Parking Plan
See Special Event Guidelines Page 7
The applicant shall demonstrate adequate traffic, transportation, and parking measure by providing a written explanation and site plan. The documentation shall also include measures and information regarding emergency vehicle access. The plan should include the following information:
 Identify traffic impacts and actions taken to minimize disruptions to business and residential traffic flows
 Identify traffic control measures such as barricades, lane divider (bean) poles, and signage  Identify the times and locations of event activities and explain how the event will be planned to avoid primary access routes to neighborhoods and businesses  Identify public transit in the area and potential disruptions to bus routes  Identify measures taken to reduce parking impacts and overflow into surrounding neighborhoods
 Include consideration of how participants and spectators will travel to the event. Identify how the event shall encourage and facilitate alternative transportation methods such as cycling (e.g., bike lockups), carpooling and public transit.
 Provide a schedule and plan for such considerations as vehicle access for set up, delivery of supplies and access for vendors must be provided
 Identify parking locations for organizers, performers, vendors, spectators, and participants □
Attached
Plan for Disabled Access
See Special Event Guidelines Page 7
Describe and include a site map detailing how the event will include provisions for access for persons with disabilities. This includes parking and street access, pathways, washrooms and viewing areas.
□
Attached
Sound Management Plan
See Special Event Guidelines Page 7
Provide a schedule of artists and entertainers, anticipated dB levels, and methods for monitoring and controlling the type and volume of sound produced by the event. □
Attached
Safety and Security Plan
See Special Event Guidelines Page 7 & 8
The applicant has a responsibility for the behavior and safety of event participants. The safety and security plan shall demonstrate that appropriate security is in place and designed to avoid risk of unintended police callouts. Security personnel should be experienced and capable of handling the situations which they may face. The plan shall outline where security will be positioned at all scheduled times of the event and the emergency and communication protocols in place. Site design and event management such as ticket sales, vehicle and pedestrian circulation, and appropriate fencing shall be used to help minimize risk of security problems. The plan shall also include details such as appropriate temporary lighting for parking and pedestrian areas to ensure the safety of event participants.
□
Attached
223
Special Event Application Page 8 of 8
Development Services Department, Planning Division
Sustainability and Waste Management
See Special Event Guidelines Page 8
The applicant shall provide waste management plan demonstrating that the event will result in minimal impacts to the event facility and surrounding environment. The city encourages event producers/applicants to strive to maximize diversion and minimize waste. Diversion is maximized via recycling and composting. Food-only can be gathered and brought to a composter by the local waste hauler. The waste hauler does not accept single use foodservice ware labeled “compostable”.

Effective waste management also minimizes all single use plastic and encourages paper when possible. City Code Chapter 4.175 describes Polystyrene and Plastic Food Packaging Regulations.

This includes a ban on expanded polystyrene (sometimes called Styrofoam) containers provided by vendors. It prevents vendors from providing single use foodservice ware except upon request. It bans single use plastic water bottles (less than one gallon) from being distributed at a city facility or city affiliated event and all city concessionaires, lessees, licensees, and permittees for facility use, and special events.

Senate Bill 1383 mandates edible food recovery for large events of over 2000 attendees per day of operation, beginning in 2024. Event organizers must find a recovery organization to donate food to and must document the type and weight of food donated.
□
Attached

SPECIAL EVENTS USING CITY RESOURCES
(Checklist Section 3)
See Special Event Guidelines Page 8 & 9
Please indicate if you would like to request any of the following city resources for the event. A request does not guarantee approval to use a requested city resource. Approval of city resources will be subject to fees established in the City of South Lake Tahoe Master Fee Schedule.

Police □ No □ Yes, detailed request attached
Fire Department □ No □ Yes, detailed request attached
Traffic Control □ No □ Yes, detailed request attached
Access to Water or Power □ No □ Yes, detailed request attached APPLICANT’S ACKNOWLEDGMENT OF SPECIAL EVENT GUIDELINES AND CSLT CITY CODE SECTION 6.55.230
I confirm that I have reviewed the Special Event Guidelines and CSLT City Code § 6.55.230 and have submitted all the required materials on this checklist. I acknowledge that failure to comply with these requirements my result in my application not being accepted.

Applicant(s) Name: ____________________________________________ Applicant(s) Signature(s): __________________________________________ Date: ________________ 224
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 9
Agenda Item: Funding Request of $71,000 for Sustainability Program Support Executive Summary: Since 2018, City Council has approved funding for four CivicSpark Fellows for 11-month commitments to assist the City with climate planning and sustainability measures. There was no Fellow during the 2022 – 2023 service year. The tremendous contributions from these stellar Fellows laid the groundwork for hiring a Sustainability Coordinator last year. In order to continue to grow capacity on matters related to greenhouse gas emissions reductions, as is the mission of the CivicSpark Program, the City seeks to bring on a new Fellow for the 2023 – 2024 service year. In addition, the City is due to publish a greenhouse gas inventory for 2021. Staff recognizes greater value to the City by hiring consultants to complete it rather than performing this internally.

Requested Action / Suggested Motions: Pass a Resolution amending the adopted 2023-2023 Budget and appropriating up to $71,000 from available General Funds Undesignated Excess Reserves for the purpose of funding a CivicSpark Fellow and hiring a consultant to prepare the 2021 greenhouse gas inventory.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Responsible Staff Member: Sara Letton, Sustainability Coordinator (530) 542-6175 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01 - Staff Report - Appropriation for CivicSpark Fellow and GHG Inventory.docx 02 - Resolution Appropriating Budget for CivicSpark Fellow and GHG Inventory.docx 225
Council Agenda Report- February 14, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Sustainability Program Support
Location: Citywide
Responsible Staff Member: Sara Letton (530) 542-6175
Background: Since 2018, City Council has approved funding for four CivicSpark Fellows for 11-month commitments to assist the City with climate planning and sustainability measures. The first two Fellows worked September 2018 – August 2020, the third was September 2020 to August 2021, and the fourth was September 2021 – August 2022. Fellows have worked in partnership with the Sierra Nevada Alliance, the South Lake Tahoe 100% Renewable Committee and the City of South Lake Tahoe. The tremendous contributions from these stellar Fellows laid the groundwork for hiring a Sustainability Coordinator last year. There was no Fellow during 2022 – 2023. In order to continue to grow capacity toward achieving bold greenhouse gas emissions reductions goals, as is the mission of the CivicSpark Program, the City seeks to bring on a new Fellow for the September 2023 – August 2024 service year.

On April 18, 2017, the City Council of the City of South Lake Tahoe adopted Resolution No. 2017-26 establishing renewable energy and carbon emission reduction goals for South Lake Tahoe. The goals established include the City moving toward 100% renewable energy by the year 2032, including 50% municipal renewable energy by 2025, reduction of community greenhouse gas (GHG) emissions by at least 80% by 2040, including a reduction of at least 50% by 2030.

On December 7, 2021 the City adopted a Resolution No 2021-104 to aspire toward citywide 100 percent renewable, carbon-free electricity, 24/7 by 2030. On June 21, 2022 the City adopted Resolution No. 2022-088 establishing a science-based target for greenhouse gas emissions reduction by 2030, a 59.2% reduction from 2018 levels by 2030.

Resolution 2017-026 committed the City to conducting a greenhouse gas inventory every three years. The City’s first CivicSpark Fellows conducted both a 2015 baseline inventory and a 2018 inventory. Raw data has been collected and a 2021 greenhouse gas inventory is needed. Such a study demands hundreds of hours of highly skilled work. The City’s membership at ICLEI (International Council for Local Environmental Initiatives) provides a standardized and widely accepted protocol for the inventory.

Issue and Discussion: Previous Fellows have conducted the City’s 2015 and 2018 greenhouse gas (GHG) inventories, developed the Climate Action Plan, facilitated the Solar 226
Council Agenda Report- February 14, 2023 Page 2 of 3
Energy and Economic Development (SEED) Fund project, amongst other sustainability and climate planning measures. Additionally, in October 2020, council unanimously approved the adoption of the City’s first Climate Action Plan, which was developed by CivicSpark Fellows. Last year, the City’s CivicSpark Fellow was lead author on the EV Charger Siting Plan, adopted in April 2022, and the 2018 Inventory Report Update.

With demonstrated value provided by CivicSpark Fellows, and now with lots of plans and goals in place, the City hired a Sustainability Coordinator in February 2022 to focus on implementation for greenhouse gas emissions reductions projects. With the urgency of our 2025 and 2030 goals in mind, re-investing in the CivicSpark Fellow Program will expand City capacity towards reaching its renewable energy and emissions reduction commitments.

Partner applications are now being accepted by CivicSpark for 2023-2024. This item is before City Council to confirm both Council support and an appropriation in order to move forward with applying for another year of the CivicSpark Program, housed in the City Manager’s Department, with day-to-day supervision by the Sustainability Coordinator. Projects to propose in an application could include: efficiency and renewable energy; EV charging infrastructure; GHG metrics and measurement; and, waste reduction.

Staff has estimated that performing the inventory would demand approximately 30 – 40% FTE of Sustainability Coordinator time and re-learning the skills and new protocol updates every three years to perform the inventory. This would be time away from all other sustainability project development and management. Staff recommends a subcontract with professionals who specialize in greenhouse gas inventories and who keep up with methodology updates and who can perform the inventory faster. Additionally, coordination and project management with a consultant would be an appropriate project for a CivicSpark Fellow and under the supervision of the Sustainability Coordinator.

Financial Implications: The exact cost of a CivicSpark Fellow for a one-year commitment is $31,000. The City has available funds in the General Fund Undesignated Reserve.

The likely cost of a consultant to perform a greenhouse gas inventory is between $30,000 and $40,000.

At this time, there is no other funding source except for Undesignated funds. In the future, staff will continue to seek other funding sources. In total, Staff requests a budget appropriation of up to $71,000 for these sustainability program capacity building measures.

Environmental Considerations: This action is not a project subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) and (4) (administrative, personnel, and fiscal activities that do not involve a commitment to any specific project that could have a significant physical impact on the environment).

Policy Implications:

Climate policies:

Increasing City organizational capacity could be a significant step toward implementing the City’s Climate Action Plan and achieving municipal and citywide greenhouse gas reduction goals (59.2% below 2018 levels by 2030, via Resolution 2022-088). It will add capacity toward achieving Strategic Priority 1.5 Carbon Neutrality. Accomplishing the triennial greenhouse inventory satisfies 227
Council Agenda Report- February 14, 2023 Page 3 of 3
the commitment made in Resolution 2017-026 establishing renewable energy and emissions goals.
228
Resolution 2023-XXX February 14, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
February 14, 2023
Amending the Adopted 2022-2023 Budget and appropriating up to $71,000 from available General Fund Unassigned Excess Reserves for the purpose of funding a CivicSpark Fellow and a 2021 Greenhouse Gas Inventory

BACKGROUND
A. On April 18, 2017, the City Council of the City of South Lake Tahoe adopted Resolution No. 2017-26 establishing renewable energy and carbon emission reduction goals for South Lake Tahoe and the desire for a greenhouse gas inventory every three years.

B. The goals established include the City moving toward 100% renewable energy by the year 2032, including 50% municipal renewable energy by 2025, reduction of community Green House Gas (GHG) emissions by at least 80% by 2040, including a reduction of at least 50% by 2030.

C. In October 2020, Council unanimously approved the adoption of the City’s first Climate Action Plan.

D. On December 7, 2021 the City adopted a resolution to aspire toward Citywide 100 renewable, carbon-free electricity, 24/7 by 2030.

E. On June 21, 2022 the City adopted a Resolution establishing a science-based target for greenhouse gas emissions reduction by 2030.

F. The City needs expanded staff capacity in order coordinate projects that will lead to greenhouse gas emissions reductions. CivicSpark’s mission is to increase capacity for organizations in achieving their climate goals.

G. A 2021 greenhouse gas inventory needs to be completed in order to stay in alignment with the intention expressed in Resolution No. 2017-026.

H. The City of South Lake Tahoe desires to amend the 2022-2023 Fiscal Year Budget to appropriate up to $71,000 to fund a CivicSpark Fellow and a greenhouse gas inventory.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Resolves that the above recitals are true and a substantive part of this resolution.

2. Appropriates $71,000 from available General Fund Undesignated Excess Reserves to account number 100-01951-42020.
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Resolution 2023-XXX February 14, 2023 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on February 14, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
230
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 10
Agenda Item: Supercharger Lease Agreement with Tesla for 12 Parking Spaces on City Parking Lot at 3069 Harrison Ave
Executive Summary: Tesla seeks to rent 12 parking spaces at the public parking lot at 3069 Harrison Ave (near the intersection with Modesto Ave) in the amount of $3,600 per month for a five-year term, with the option to extend for two additional five-year terms, for the purpose of installing electric vehicle charging equipment. Tesla is responsible for signage, installation, and maintenance of all equipment.

The City is responsible for painting parking lines and snow removal.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Supercharger Lease Agreement in the amount of $3,600 per month from Tesla for a term of five years, with the option to extend for two additional five-year terms, and contingent upon permit issuance by the City.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Responsible Staff Member: Sara Letton, Sustainability Coordinator, 530-542-6175 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Finance Director
Heather Stroud, City Attorney
Attachments:
01 - Staff Report Tesla Lease Agreement.docx
02- Tesla Supercharger Agreement.pdf
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Council Agenda Report- February 14, 2023 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Supercharger Lease Agreement with Tesla for 12 Parking Spaces on City Lot Location: Citywide
Responsible Staff Member: Sara Letton (530) 542-6175
Background: In 2021, Tesla approached City Staff expressing interest in partnering in order to provide 12 electric vehicle fast chargers on City property to respond to the growing customer demand in South Lake Tahoe. The public parking lot at 3069 Harrison Ave was identified as the best location. Several designs were considered until one was selected with the most streamlined snow management considerations.

Issue and Discussion: Tesla owners make up a large part of the electric vehicles in South Lake Tahoe. The Tahoe-Truckee Electric Vehicle Readiness Plan explains that “Almost three quarters of the total Tahoe-Truckee PEV [Plug-in Electric Vehicle] ownership is composed of BEVs [Battery Electric Vehicle], predominantly due to high rates of regional Tesla vehicle ownership [and] Tesla vehicles represent 45 percent of all PEVs in the region; a trend that diverges from PEV ownership patterns in county areas outside the Tahoe-Truckee PEV Planning Area (Carson City, Douglas, El Dorado, Nevada, Placer, and Washoe) and the State of California both of which have Tesla vehicles making up 14 percent of their total PEV population.” The closest Tesla chargers are in Stateline, so this location at Modesto x Harrison Ave provides residents and visitors with a convenient location to fast charge while enjoying nearby businesses and restaurants.

The proposed lease is provided. The key terms are that they propose to pay a monthly rent for a five-year term, with options to extend two times with additional five-year terms. Tesla is responsible for signage, installation, and maintenance of all equipment. The City is responsible for painting parking lines and snow removal.

Financial Implications: In this proposed contract, Tesla will provide rent to the City in the amount of $3,600 per month, for a five-year term with the option to extend for two additional fiveyear terms. The intention is that this money will be routed to the new ‘Sustainability Projects’ account in the budget (301-60079) in order to provide flexible funding for future sustainabilityrelated projects.

The City’s Electric Vehicle Charger Siting Plan estimates the City’s costs for installing fast charging. However, this contract brings in revenue with no up-front cost. 232
Council Agenda Report- February 14, 2023 Page 2 of 2
Contract approval is the first step. Then permits can be issued and project implementation can commence. Revenue is not expected until late summer or fall, in the new Fiscal Year. Therefore, no update to the City budget, nor Resolution, is needed at this time.

Environmental Considerations: This action is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15301 (leasing or licensing of existing facilities or minor alteration of existing public facilities involving negligible or no expansion of existing or former use) and 15303 (new construction of small equipment and facilities).

Policy Implications: The City’s Climate Action Plan addressed the need for increased use of electric vehicles in Strategy 3: Electric Vehicles (EVs) – Increase the Use of EVs to Reduce Emissions from Passenger and Transit Vehicles. Under Strategy 3, Action EV-1 states the intent to promote and incentivize EVs and EV chargers. The CAP set the metric of seeing 50 nonresidential chargers installed in South Lake Tahoe by 2030.

The CAP EV-1 directs the City to consult with the TRPA’s Tahoe-Truckee Electric Vehicle Readiness Plan. Goal 1 is to ‘Maximize the share of electric miles traveled in the Tahoe-Truckee Region to achieve sustainability and environmental improvement objectives, especially reducing greenhouse gas emissions, and criteria air pollutants.” Performance metric 1a is “avoided environmental harms attributable to electric vehicle miles, including GHG emissions, and criteria air pollutants.” Performance metric 1b is “charging stations deployed at select destinations in the Tahoe Region, for instance at popular sites such as in or near town and regional centers, retail centers, beaches, recreational areas, educational facilities, and large marinas.” The City’s Electric Vehicle Charger Siting Plan, adopted in May 2022, identifies the Modesto/Harrison parking lot for 12 DC fast chargers.
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SUPERCHARGER LEASE AGREEMENT
This Supercharger Lease Agreement (this “Agreement”) is effective as of the date last signed below (the “Effective Date”) by and between City of South Lake Tahoe, a California municipal corporation (“City”) and Tesla, Inc., a Delaware corporation (“Tesla”). Tesla and City are each referred to herein as a “Party” and collectively as the “Parties.”
WHEREAS, Tesla, through the provision of electric vehicle charging services at the Property, will provide value to City by providing electric vehicle charging stations available for public use in accordance with Action Item EV-1 of the City’s Climate Action Plan, adopted on October 20, 2020; and the City’s EV Charger Siting Plan, adopted May 17, 2022.

WHEREAS, City is the sole owner of the Property; and
WHEREAS, City acknowledges the value of having an electric vehicle charging at the Property.

NOW THEREFORE, in consideration of the above and for other good and valuable consideration, the receipt and legal sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. CONTACT INFORMATION:

City:

City of South Lake Tahoe
1091 Lisa Maloff Way
South Lake Tahoe, CA 96150
Attention: City Manager
Phone: 530-542-6000
Email: [email protected]
With a copy to:

City Attorney
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
[email protected]
Tesla:

Tesla, Inc.
3500 Deer Creek Road
Palo Alto, CA 94304
Attention: Supercharger Team
Phone: (650) 681-5000
With a copy to:

Email: [email protected]
24-hour Technical Support & Service:
877-79-TESLA (877-798-3752)

2. PREMISES: City hereby leases to Tesla, and Tesla hereby leases from City, twelve (12) parking spaces, up to five (5) feet of additional parking width to provide disability access and approximately 200-400 square feet of space for equipment, all as depicted on Exhibit A attached hereto (the “Premises”), in order to build a Supercharger Station (as defined in Exhibit B), subject to the terms of this Agreement. The Premises are located on the property located at 3079 Harrison Ave, South Lake Tahoe, CA, 96150, having Assessors Parcel Numbers 026-113-011, 026-113-010, 026-113-009, 026-113-008, 026-113-007, South Lake Tahoe, CA, 96150 (the “Property”).

3. FOOTPRINT: A total of twelve (12) parking spaces shall be outfitted with Superchargers (as defined in Exhibit B). Initially, eight (8) parking spaces shall serve as dedicated charging stalls (“Dedicated Stalls”), and four (4) parking spaces shall serve as charging stalls and general parking for a maximum of forty-five (45) minutes (“Enabled Stalls”). Tesla shall have the option to convert Enabled Stalls into Dedicated Stalls on sixty (60) days written notice in order to satisfy demand for 234

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charging services, subject to City approval, which shall not be unreasonably withheld, conditioned or delayed.

4. CONSTRUCTION AND ALTERATIONS: Tesla shall, at its’ sole cost, make alterations to the Premises and construct the Supercharger Station (“Tesla’s Work”). Tesla acknowledges that Tesla’s Work shall only begin after: (a) City has approved the plans and specifications, including equipment locations (the “Approved Plans”); and (b) Tesla has obtained all permits and approvals required by applicable governing bodies. Any alterations to the Approved Plans or Supercharger Station shall be approved in advance by City. City’s approval of the plans and specifications, and of any alterations to the Approved Plans or Supercharger Station shall not be unreasonably withheld, conditioned or delayed. Tesla shall promptly repair any damage to the Property caused by Tesla, its agents, contractors and employees while performing Tesla’s Work. During performance of Tesla’s Work, Tesla shall use commercially reasonable efforts to minimize any impairment to the ingress, egress, business operations, or use of the Property by the public outside of the Premises and those areas of the Property reasonably required for the performance of Tesla’s Work (such as, by way of example only, the utility run serving the Premises). Tesla and Counterparty shall reasonably agree on a construction staging area for Tesla’s Work, prior to construction start.

5. POSSESSION DATE: The first date that Tesla may enter the Premises and Property to begin Tesla’s Work is May 1st, 2023 (the “Possession Date”).

6. DUE DILIGENCE PERIOD: Tesla shall have the option to terminate this Agreement within three hundred sixty-five (365) days following the Effective Date (“Due Diligence Period”) in the event that: (a) Tesla is unable to obtain all permits and approvals required by applicable governing bodies; (b) Tesla, in its reasonable business judgment, would incur substantial coststo bring utility services to the Premises or incur other unanticipated costs to construct the Supercharger Station; or (c) the environmental reports obtained by Tesla or delivered to Tesla from City, if any, reveal environmental contamination at the Property, provided that all such reports shall remain confidential (excluding, however, any such reports delivered to Tesla from City, if confidentiality is prohibited by applicable Laws). In the event that Tesla terminates the Agreement pursuant to this Section 6, Tesla shall deliver written notice of termination to City and this Agreement shall be of no further force or effect.

7. COMMENCEMENT DATE: Tesla shall open the Supercharger Station to the public (the “Commencement Date”) within three hundred and sixty-five (365) days following the Possession Date, provided that such time shall be extended to the extent a delay is due to permitting, utility, or other requirements beyond Tesla’s control, or is due to Force Majeure (as defined in Section 33). Tesla shall deliver written notice to City promptly following the Commencement Date to confirm such date for recordkeeping purposes.

8. TERM: The initial term of this Agreement shall begin on the Commencement Date and shall expire five (5) years from the last day of the month in which the Commencement Date occurs(the “Initial Term”). Tesla shall have two (2) options to extend the term of this Agreement for an additional five (5) years each (each a “Renewal Term” and together with the Initial Term, the “Term”), upon the same terms contained in this Agreement, provided that no Event of Default (as defined in Section 18) by Tesla exists at the time of extension. Tesla shall exercise the option for each Renewal Term by giving notice to City no later than thirty (30) days prior to the expiration of the Initial Term or Renewal Term, as applicable. Tesla has no right or privilege to use or occupy the 235

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Premises for the Permitted Use after this Agreement expires or terminates, subject, however to Tesla’s right to enter upon the Premises and Property to perform its obligations under Section 10 below. In the event that Tesla continues to use or occupy the Premises, the Rent will be automatically increased to one hundred twenty-five percent (125%) over the Rent payable in the immediately previous month.

9. RENT: Tesla will pay Three Thousand Six Hundred and 00/100 dollars ($3,600.00) per month (the “Rent”) for the Premises in advance on the first business day of each calendar month during the Term. If the Commencement Date is any day other than the first business day of a month, the first rent payment shall include payment for the partial month in which the Commencement Date occurs, prorated based on the number of days in such month. All rent payments shall be made either electronically to an account specified by City to Tesla in writing, or by check to the City Finance Department at the address provided in Section 1. Notwithstanding the foregoing, Rent payments shall begin only after City has completed Tesla’s vendor onboarding documentation which consists of submitting a W-9, and payments shall be made to the account or address specified in such documents. Tesla shall have no obligation to pay any other charge to City, except as may be specifically set forth elsewhere in this Agreement, and except for generally applicable fees and taxes, including but not limited to building permit fees and business license taxes.

10. REMOVAL: Tesla shall, at its sole cost, remove the Trade Fixtures (as defined in Exhibit B) within sixty (60) days following termination of this Agreement and restore the Premises to a condition commensurate with the rest of the Property, subject to exceptions for reasonable wear and tear and damage by casualty or condemnation. City agrees that all Trade Fixtures and related intellectual property are and shall remain the personal property of Tesla. The Infrastructure (as defined in Exhibit B) shall be left in a safe condition and shall become the property of City upon termination of this Agreement (except for Infrastructure that is upstream of the meter, which is and shall remain the property of the utility).

11. UTILITIES: Tesla agrees to arrange and pay the charges for all Tesla-related utility services provided or used in or at the Premises during the Term. Tesla shall pay directly to the utility company the cost of installation of any and all such Tesla-related utility services and shall arrange to have the utility service separately metered. City shall not be responsible for any damages suffered by Tesla in connection with the quality, quantity or interruption of utility service, unless the cause of the disruption or damage was City’s gross negligence or intentional misconduct.

12. USE: Tesla shall use and occupy the Premises during the Term to install, operate and maintain a Supercharger Station and for incidental purposes (“Permitted Use”). Tesla is authorized to operate and collect payment for use of the Supercharger Station year round, twenty-four (24) hours per day and seven (7) days per week.

13. MAINTENANCE: Tesla shall be responsible for maintaining the Supercharger Station (including repair and replacement of equipment, as necessary) in a good, orderly, and safe condition at its sole cost, and City shall have no liability for damage to the Supercharger Station unless caused by City’s negligence or intentional misconduct. City shall not be responsible for any damage to the Supercharger Station or any component thereof due to activity related to snow removal, except to the extent of any gross negligence or willful misconduct, provided that Tesla acknowledges that snow removal is an inherently imprecise activity involving the use of heavy equipment in conditions of limited visibility and traction, and that any determination of City gross negligence or 236

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misconduct for the purposes of this Section 13 and/or Section 11 herein shall take these factors into account. Notwithstanding the foregoing, City shall be responsible for the following maintenance on the Premises: trash removal, snow removal, repaving and restriping. City agrees to coordinate such maintenance with Tesla pursuant to Section 14. During large snow events, Tesla acknowledges that snow removal may not be immediate, and City agrees to have the snow from the Premises cleared based on City’s snow removal priorities. Generally, City will make reasonable efforts to have snow removed within a 48-hour period after the snow event. Snow removal may be completed over time limiting the number of Enabled Stalls available until adequate City resources are available to safely remove snow. Tesla acknowledges that City may install snow stakes to increase visibility of path to be cleared during snow removal on the Premises. If the Parties mutually determine that additional trash cans are needed in the Premises, the City shall install such trash cans at City’s sole cost.

14. TEMPORARY IMPAIRMENT: Tesla agrees that City shall have the right to temporarily access and/or temporarily restrict access to a portion of the Premises to perform routine parking lot maintenance, provided that City shall use commercially reasonable efforts to minimize any impairment of the Premises, including, without limitation, by limiting such impairment to times of day and days of the week that are not busy charging periods, and except in the case of snow removal, garbage collection or an emergency, City shall provide Tesla at least thirty (30) days advance written notice stating the date, time, duration and scope of the planned impairment.

15. CITY COVENANTS: City represents that: (a) it is the owner of the Property and has the power and authority to enter into this Agreement on the terms hereof; (b) it has obtained any required consents to enter into this Agreement; (c) the Property is subject to no conditions, restrictions or covenants incompatible with the Permitted Use; and (d) this Agreement does not violate any agreement, lease or other commitment by which City is bound. City shall not take any action that would impair or interrupt the use of the Premises or Supercharger Station, except as permitted in Section 14. City agrees to notify Tesla within a commercially reasonable time if (a) the City has knowledge of third-parties impairing or misusing the Supercharger Station, or (b) the City obtains knowledge of a needed repair to the Supercharger Station. If non-Tesla motorists repeatedly park in the Dedicated Stalls, thereby impairing use of the Dedicated Stalls, or if motorists repeatedly park in the Enabled Stalls for greater than the permitted duration, then the Parties shall reasonably cooperate to allow Tesla to implement an appropriate and effective strategy for preventing such impairment at Tesla’s sole cost, which may include, without limitation, alternative signage and painted asphalt.

16. PAYMENTS TO CITY: Other than parking fees charged to all users of the Property and the Rent paid under this Agreement and any other generally applicable City fees and taxes, City shall have no right to request or accept payment from Tesla, users of the Supercharger Station or any other third-parties in connection with the Supercharger Station.

17. SIGNAGE: Subject to applicable Laws (as defined in Section 35), Tesla shall install signage for the Dedicated Stalls and Enabled Stalls substantially similar to the signage represented in Exhibit B (“Signage”). Any material revisions or additions to the Signage shall be subject to City approval, which shall not be unreasonably withheld, conditioned or delayed.

18. DEFAULT: Each of the following shall constitute an “Event of Default” under this Agreement:
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A. Breach: The failure by either Party to perform or observe any material term or condition of this Agreement and such failure continues for a period of thirty (30) days after receipt of written notice thereof from the other Party, provided, however, that if the nature of such default is such that it cannot reasonably be cured within such thirty (30) day period and the defaulting Party commences to cure within the thirty (30) day period and proceeds with diligence and continuity, then such Party shall have additional time to cure as is reasonably required.

B. Bankruptcy; Insolvency: The appointment of a receiver or trustee to take possession of all or substantially all of the assets of Tesla located at the Premises if possession is not restored to Tesla within sixty (60) days; or a general assignment by Tesla for the benefit of creditors; or any action or proceeding is commenced by or against Tesla under any insolvency or bankruptcy act, or under any other statute or regulation having as its purpose the protection of creditors and, in the case of actions filed against Tesla, is not discharged within sixty (60) days.

19. REMEDIES: City and Tesla acknowledge and agree that each Party shall have all remedies available at law or in equity if an Event of Default by the other Party has occurred and is continuing. In addition, if an Event of Default by Tesla has occurred and is continuing, then City, may: (a) continue this Agreement in effect by not terminating Tesla’s right to possession of said Premises and thereby be entitled to enforce all City’s rights and remedies under this Agreement; or (b) terminate this Agreement, in which case Tesla shall remove its Trade Fixtures within sixty (60) days following such termination in accordance with Section 10 (and City shall allow Tesla to access the Premises and Property to perform such removal). A termination of this Agreement due to an Event of Default by Tesla does not create any right in Tesla to receive any relocation assistance or payment for any reason under the California Relocation Assistance Law (California Government Code section 7260 et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies Act (42 U.S.C. Section 4601 et seq.), as either may be amended or superseded, or any similar laws upon or after such termination.

20. EXCLUSIONS: Notwithstanding anything herein to the contrary, each Party expressly releases the other from any claims for, speculative, indirect, consequential or punitive damages, including any lost sales or profits of the other Party.

21. ASSIGNMENT: Tesla shall not assign this Agreement voluntarily or by operation of law, or any right hereunder, nor sublet the Premises or any part thereof, without the prior written consent of City, which shall not be unreasonably withheld, conditioned or delayed; provided that the foregoing prohibition shall not limit Tesla’s ability to transfer this Agreement to a Tesla Affiliate. “Affiliate” of a Party is an entity that controls, is controlled by or is under common control with that Party, where “control” means possessing, directly or indirectly, the power to direct or cause the direction of the management, policies or operations of an entity, through ownership of voting securities, by contract or otherwise.

22. INDEMNIFICATION: Except to the extent a claim arises from any negligence or willful misconduct of a City Indemnified Party, Tesla hereby agrees to indemnify, hold harmless and defend City, its elected and appointed boards, officers, employees, agents, volunteers, and representatives (each a “City Indemnified Party”) from all losses and liabilities, including court costs and reasonable attorneys’ fees, on account of or arising out of or alleged to have arisen out of any third party 238

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claim directly related to: (i) Tesla’s use of the Premises; (ii) Tesla’s breach of this Agreement; or (iii) bodily injury or damage to real or tangible personal property caused by the use of the Trade Fixtures.

23. LIENS: Tesla shall keep the Property clear from any and all liens as a result of any claims for labor or materials furnished to Tesla at the Premises.

24. DESTRUCTION: Any total destruction of the Premises shall, at City’s or Tesla’s written election within thirty (30) days of such destruction, terminate this Agreement.

25. INSURANCE: Through the duration of the Agreement, Tesla shall maintain commercial general liability insurance with limits of not less than Two Million Five Hundred Thousand dollars ($2,500,000) per occurrence and Four Million dollars ($4,000,000) aggregate for combined single limit for bodily injury or third party property damage. The total limits above may be met by any combination of primary and excess liability insurance. A certificate evidencing such insurance shall be delivered to City upon the execution of this Agreement and upon reasonable request by City.

Tesla shall include City as additional insured on its commercial general liability and, if applicable to meet limit requirements, umbrella and/or excess insurance policies, as respects to liability for services provided under this Agreement. Tesla will maintain worker’s compensation insurance in accordance with state and federal law. This requirement may be waived if Tesla is a qualified selfinsured in the state where the Premises are located or work is performed. Insurance shall be maintained with responsible insurance carriers with a Best Insurance Reports rating of “A-“ or better or through a formal self-insurance mechanism that has either (a) a Best Insurance Reports rating of “A-“ or better; or (b) a financial size category of “VI” or higher, provided, that if such selfinsurance program does not meet either (a) or (b), then Tesla’s use of self-insurance for the coverages herein shall be subject to City’s approval, not to be unreasonably withheld, conditioned, or delayed.

26. CONFIDENTIALITY AND PUBLICITY:

A. Confidentiality: Tesla acknowledges that the City is obligated by law to comply with the California Public Records Act. Tesla and City agree that any proprietary or trade secret information or documentation provided to City by Tesla in connection with this Agreement and marked “TRADE SECRET AND PROPRIETARY”, as proprietary information is defined in the California Public Records Act, will not be made public to any person requesting such information, unless as required by law. City agrees to notify Tesla if proprietary information is a requested from the City, to allow Tesla an opportunity to agree or challenge any potential disclosure should the arties disagree on whether disclosure if required under the law.

C. Publicity: Neither Party will use the other Party’s name, trademark or logo without obtaining the other Party’s prior written consent.

27. ENVIRONMENTAL MATTERS: City represents and warrants to its actual knowledge without inquiry or investigation that the Premises shall be delivered free of environmental contamination that violates any applicable environmental law. Notwithstanding any provision in this Agreement to the contrary, to the extent permitted by Law, City agrees that it will indemnify and hold Tesla harmless from all costs from, and Tesla shall have no liability for, any environmental 239

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contamination of the Property, unless caused by Tesla, its agents, employees or contractors.

During the Term, City is responsible for remediating any pre-existing contamination and any contamination not caused by Tesla, its agents, contractors or employees, but only to the extent required by applicable environmental law. Tesla shall use reasonable efforts to minimize hazardous substance use on the Premises by Tesla and Tesla’s agents, contractors and employees and, to the extent commercially reasonable, use non-hazardous alternatives in Tesla’s operations.

If any actual, threatened, or reasonably suspected release of a hazardous substance occurs for which Tesla is responsible under this Agreement, Tesla shall immediately undertake and diligently pursue, at Tesla’s sole cost and expense, all actions necessary or appropriate to investigate, contain, stop, accomplish source control, remove, and perform interim remediation in connection with the release in accordance with applicable environmental law. Tesla shall promptly send City written notice after Tesla discovers facts about an actual or reasonably suspected violation of an environmental law related to the Premises or this Agreement and caused by Tesla or Tesla’s agents, contractors or employees, or an actual or reasonably suspected release on, under, from, or adjacent to the Premises caused by Tesla or Tesla’s agents, contractors or employees. Except in an emergency or pursuant to governmental order that requires immediate action, City shall have the right (but not the obligation) to perform Tesla’s environmental obligations under this Section 27 after City provides Tesla with seven days’ prior written notice and a demand to perform the obligations in issue. City shall charge Tesla, and Tesla shall promptly reimburse City (within thirty days following Tesla’s receipt of an invoice and copies of paid receipts) for any reasonable environmental response costs with respect to any contamination of the Property caused by Tesla, or Tesla’s agents, contractors, or employees.

28. NOTICES: All notices, demands and approvals shall be in writing and shall be delivered by prepaid first class certified mail, or by a reputable overnight delivery service, to the addresses of the respective Party as specified in Section 1. Notice given by certified mail shall be deemed given on the second business day after deposit in the United States Mail, and any notice given by overnight delivery service shall be deemed given on the next business day after deposit with such overnight delivery service. Copies of notices, demands and approvals shall also be delivered if a “copy to” e-mail or other address is specified in Section 1. Notwithstanding the foregoing, if provided in Section 4, City may approve the plans and specifications by e-mail. Either Party may change their respective address for notices by giving written notice of such new address in accordance with the provisions of this Section 28.

29. BROKERS: Each Party represents to the other Party that it has not dealt with any broker and each Party hereby agrees to indemnify and hold the other Party harmless from all losses and liabilities, including court costs and reasonable attorneys’ fees, arising out of any claims for commissions or fees related to any broker, finder or similar person with whom the indemnifying Party has dealt, or purportedly has dealt, in connection with this Agreement.

30. SALE OR TRANSFER: In the event of a sale or transfer of all or a portion of City’s interest in the Property or Premises while this Agreement is in effect, Tesla’s rights shall be conveyed with the Property or Premises and City warrants that any transferee shall be bound by all terms and conditions of this Agreement, and shall obtain any necessary documents to confirm such assignment.

31. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon and shall inure to the benefit of City and Tesla and their respective successors and assigns. 240

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32. SUBORDINATION: Subject to Section 15 above, this Agreement is subject to and subordinate to all ground or superior leases and to all mortgages which may now or hereafter affect such leases or the real property of which the Premises are a part and to all renewals, modifications, consolidations, replacements and extensions of any such ground or superior leases and mortgages; provided that Tesla’s rights under this Agreement shall not be disturbed by such subordination so long as no Event of Default by Tesla exists. This Section 32 shall be self-operative and no further instrument of subordination or non-disturbance shall be required by any ground or superior lessor or by any mortgagee, affecting any lease or the Property.

33. FORCE MAJEURE: If either Party’s performance of its obligations under this Agreement is delayed by Force Majeure, then such Party’s time of performance will be extended by a corresponding number of days, provided that Force Majeure shall not excuse timely payments when due under this Agreement, except that Rent shall abate to the extent the Permitted Use is hindered as a direct result of a Force Majeure event in spite of Tesla’s good faith and diligent efforts. As used in this Agreement, “Force Majeure” means an act, event, condition or requirement beyond such party’s reasonable control, including, without limitation, labor disputes, governmental restrictions, natural disasters, fire, flood, inclement weather, pandemic, disease or other outbreak of infectious disease or any other public health crisis, inclusive of quarantine, shelter order or similar restrictions on employees or travel, declaration of national, regional or local state of emergency, explosion, embargoes, war, terrorism, civil disturbance or other similar events.

34. INCENTIVES: City agrees that Tesla shall own and receive the benefit of all Incentives derived from the construction, ownership, use or operation of the Supercharger Station, including, without limitation, from electricity delivered through, stored at or generated by the Supercharger Station. City will cooperate with Tesla in obtaining all Incentives, provided that City is not obligated to incur any out-of-pocket costs in doing so unless reimbursed by Tesla. If any Incentives are paid directly to City, City agrees to immediately pay such amounts over to Tesla. “Incentives” means (a) electric vehicle charging or renewable energy credits or certificates, carbon credits and any similar environmental or pollution allowances, credits or reporting rights, (b) rebates or other payments based in whole or in part on the cost or size of equipment, (c) performance-based incentives paid as periodic payments, (d) tax credits, grants or benefits, and (e) any other attributes, commodities, revenue streams or payments, in each of (a) through (e) under any present or future law, standard or program and whether paid by a utility, private entity or any governmental, regulatory or administrative authority.

35. COMPLIANCE WITH LAW: Each Party shall comply with all applicable codes, laws and ordinances (“Laws”) in fulfilling its respective obligations under this Agreement. Each Party represents that it is in good standing under the Laws of the state of its organization.

36. GOVERNING LAW AND VENUE: This Agreement shall be governed by the Laws of the state of California. Any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

37. TESLA’S TAX AND ASSESSMENT OBLIGATIONS: Tesla understands and acknowledges that the City's grant to Tesla under Section 2 above may be subject to property taxation and that Tesla may be subject to the payment of possessory interest tax levied on such grant pursuant to California Revenue and Taxation Code Section 107.6. Tesla shall pay without abatement, deduction, or offset any possessory interest taxes levied on or assessed against the Premises, 241

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Trade Fixtures, and Tesla's equipment which are directly attributable to this Supercharger Agreement or Tesla's use of the Premises, whether belonging, owned or chargeable against the City. Tesla shall make all such payments directly to the charging authority prior to delinquency and before any fine, interest, or penalty becomes due or is imposed for Tesla's non-payment.

Notwithstanding the foregoing, Tesla shall, at its sole cost and expense, have the right to challenge the assessment. Tesla shall provide City with proof of payment of such tax.

38. NON-DISCRIMINATION: The Parties are against discrimination, harassment and unfair treatment of individuals, and therefore each Party agrees that it shall not discriminate against or segregate any person, or group of persons on account of sex, marital status, sexual orientation, gender identity, disability, race, age, color, religion, creed, veteran status, national origin or ancestry in the performance of their respective obligations in this Agreement, or knowingly permit any such practice by its directors, officers, managers, members, employees, agents, representatives or contractors in connection with this Agreement that is in violation of applicable Laws.

39. INTERPRETATION: The headings and defined terms in this Agreement are for reference purposes only and may not be construed to modify the terms of this Agreement. Neither Party shall have the right to unilaterally revoke or terminate this Agreement, unless such revocation or termination is pursuant to the explicit terms of this Agreement.

40. SEVERABILITY: If any provision of this Agreement is invalid or unenforceable, the remainder of this Agreemeent shall not be affected, and each provision shall be valid and enforceable to the fullest extent permitted by law.

41. COUNTERPARTS: This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together will constitute one agreement. Electronic signatures and other signed copies transmitted electronically in PDF or similar format shall be treated as originals.
[Signature page follows.]
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IN WITNESS WHEREOF, the Parties have each caused an authorized representative to execute this Agreement as of the date signed below.

TESLA:

Tesla, Inc.
a Delaware corporation
By: _______________________________
Name: _______________________________
Title: _______________________________
CITY:

City of South Lake Tahoe
a California Municipal corporation
By: __________________________
Name: Cristi Creegan
Title: Mayor
Date:________________________ Date: _______________________________ Approve as to Form:
_________________________
Heather Stroud, City Attorney
City of South Lake Tahoe
ATTEST:
__________________________
Susan Blankenship, City Clerk
City of South Lake Tahoe
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EXHIBIT A
Premises and Property Depiction and Address
Property Address: 3079 Harrison Ave, South Lake Tahoe, CA, 96150 Premises and Property Depiction:
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EXHIBIT B
Supercharger Station
Tesla shall install the Supercharger Station on the Premises pursuant to the terms of this Agreement and the Approved Plans.

The “Supercharger Station” shall consist of: (a) necessary utility infrastructure, which may include a utility transformer, metering equipment, conduit, wiring and concrete pads (collectively, the “Infrastructure”); and (b) certain trade fixtures as determined by Tesla, which shall include twelve (12) charge posts (“Superchargers”), power electronics equipment, switchgear and Signage, and may also include, without limitation, fence or other visual barriers, a canopy, solar panels and an energy storage system (collectively, the “Trade Fixtures”).

Signage
Dedicated Stall Sign
Example
Enabled Stall Sign
Example
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 11
Agenda Item: Funding Agreement with the South Shore Transportation Management Association and Appropriation of $200,000 to Fund Microtransit Service Through FY 2023-2024 Executive Summary: Lake Link Microtransit Service launched in summer 2022 as a public-private partnership of the South Shore Transportation Management Association (SS/TMA). The City of South Lake Tahoe contributed $150,000 for the 2022-2023 pilot year. The agreement presented to the City Council on February 14 requests the annual appropriation of $150,000 for the 2023-2024 service year. in addition to $50,000 for the remainder of FY23 for a total agreement amount of $200,000. Due to the success of the program, staff recommends the City Council also make a commitment of $500,000 toward the expansion of Lake Link from its current service area (Stateline to Al Tahoe/LTCC) to the full city limits, as recommended by the 2022 Comprehensive Transit Analysis of Mobility Services in the South Shore, when such a program is fully funded. City Council directed staff to explore implementation of Zone 1 of the transit analysis in October 2022. Additional funding will need to be pursued through public-private partnerships to fully realize the expansion to the city limits.

Requested Action / Suggested Motions: (1) Pass a Motion authorizing and directing the Mayor to execute a Funding Agreement between the South Shore Transportation Management Association (SS/TMA) and City of South Lake Tahoe; (2) Pass a Resolution appropriating funds and appropriating an amount of $200,000 for Mictrotransit Service, $50,000 of which is appropriated from FY 2022-2023 funds and $150,000 is appropriated from FY 2023-2024 funds; and (3) Provide direction to staff on additional funding commitment to expand the service to Zone 1 as recommended in the Via Comprehensive Transit Analysis of Mobility Services in the South Shore, when such program is fully funded.

Responsible Staff Member: Lindsey Baker: Assistant City Manager Responsible Staff Member: Lindsey Baker, Assistant City Manager Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - SSTMA Microtransit Agreement.docx
02-Lake Link Microtransit Service Area.pdf
03-Zone 1 Lake Link Expansion.pdf
04-SS/TMA Agreement.pdf
05-Budget Resolution SSTMA Funding Agreement.docx
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Council Agenda Report- February 14, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Funding Agreement with the South Shore Transportation Management Association and Appropriation of $200,000 to Fund Microtransit Service Through FY 2023-2024 Location: Citywide
Responsible Staff Member: Lindsey Baker, Assistant City Manager, (530) 542-6093 Background: City staff originally discussed appropriating $150,000 to partner with the South Shore Transportation Management Association (SS/TMA) for Microtransit Service on March 15, 2022 during the City Council’s FY 21-22 mid-year budget adjustment. City Council subsequently approved an agreement with the SS/TMA on May 3, 2022. Lake Link, a turnkey on-demand pilot microtransit service operated by Downtowner, LLC, formally launched in July 2022, with a soft launch late June 2022, and has seen a steady increase in ridership. From July through December, ridership has gone from 3,558 to 11,800 with a high monthly ridership of 12,403 in August, for a total of 57,515. Despite high wait times in December due to significant inclement weather, delayed and canceled TTD fixed-route service and very few options for travel in the area, December saw an increase of almost 2,000 – and this includes the heavy snow and rain conditions which impacted service, resulting in one day with no service and three days with early service stoppage.

According to Raymond Suarez, the SSTMA Executive Director, it is not uncommon for transit services to hit a two-hour headway. Due to increasing demand and the weather events, the average wait times have increased and fluctuate, currently averaging 53 min. The SSTMA Board of Directors, the operator, and Suarez are all evaluating service and identifying alternative methods to improve these wait times. A fifth vehicle was recently added to the fleet and is helping to bring the headways down.

The item presented to City Council for consideration on February 14 requests appropriating a total of $200,000 for a 16-month period. As the agreement was originally written, it was effective May 3, 2022 through June 20, 2023. The first invoice was paid for the first three (3) months of service (June-Aug. 2022), with the second and third invoices paid for Sept. 2022-Feb. 2023, and the final and fourth invoice will be paid for March-May 2023. The agreement currently expires June 2023, at which point all invoices would have been paid. The 2023-2024 agreement shifts timing and funding to align with the City’s the fiscal year. As such, the agreement sets forth $50,000 for the remaining four months of the fiscal year following the expiration of the original agreement (JuneSept. 2023). Beginning Oct. 1, the agreement would provide for $150,000 for the FY 23-24 period.

Issue and Discussion:

SS/TMA and Lake Link Overview
The South Shore Transportation Management Association (SS/TMA) is a public/private partnership governed by a local Board of Directors comprised of public and private entity representatives. It “is a non-profit corporation organized under the laws of the State of Nevada 248
Council Agenda Report- February 14, 2023 Page 2 of 3
whose mission is to support the economic vitality of the South Shore of Lake Tahoe, providing support and a unified leadership voice for public/private partnerships. SS/TMA advocates for improved mobility with innovative solutions to meet visitor and resident transportation needs by fostering collaboration, education, and sustainable funding.” The SS/TMA microtransit service was initiated as a result of the South Shore Events Center transportation condition. SS/TMA has partnered with a variety of public/private entities to provide not just the base service to meet conditions, but a level of service that is above and beyond what is required. To make this service viable, in addition to the City’s funding, the SS/TMA has or will receive funding of $870,000 through the end of 2022 from a variety of public and private partners, including but not limited to El Dorado County, Douglas County, South Tahoe Alliance of Resorts, the Lake Tahoe Visitor’s Authority, Lake Tahoe Community College, and a number of hotels and businesses in the Stateline area of California and Nevada.

The Downtowner initially deployed four vehicles, two of which are 9-passenger vans and two are 8-passenger vans with wheelchair accessibility and bike racks. They recently added a fifth vehicle into the rotation to keep up with demand. Hours of operation are Sun-Sat 7am-9pm and are continually assessed by the Downtowner, the SS/TMA Executive Director, and the SS/TMA Board of Directors. The vehicles are not currently electric, but the SS/TMA, City staff, the Downtowner, and other partners continue to look at viable options and funding opportunities for the deployment of electric vehicles in future iterations of the service.

The service area encompasses a significant portion of the South Lake Tahoe city limits from the Stateline area down to Lake Tahoe Community College, including the neighborhoods and businesses within this zone. A map of the microtransit zone is included as Exhibit 02.

Finally, the SS/TMA hired a program manager and known transit expert, who now serves as the Executive Director of the SS/TMA, to implement the pilot program and ensure a successful deployment. The Executive Director evaluates the ridership data provided by the operator and make recommendations to ensure the service parameters continue to meet passenger needs. Any changes to service parameters or change in operator requires a supermajority vote of the SS/TMA Board of Directors.

Future Service and Funding
Staff wanted to take this opportunity to also address the potential expansion of the microtansit service to Zone 1, as directed by the City Council at the October 4, 2022 presentation of the Comprehensive Transit Analysis of Mobility Services in the South Shore conducted by Via. Zone 1 represented the expansion of the current microtransit service from its current area to the remainder of the city limits. Exhibit 03 includes a map of the proposed service zone. The current service, covering roughly a three-mile area, has an operational cost of $1.4 million. As noted earlier, the funding sources are made available through public-private partnerships between the SSTMA and local businesses and governmental entities. In order to essentially double the service zone to incorporate the remainder of the city, the cost is an estimated $3 to $3.25 million. Staff recommends City Council make a commitment of $500,000 – in addition to the existing annual amount of $150,000 – to act as a catalyst for this expansion and in working with our partners in the south shore to fill the funding gap when such program is fully funded. 249
Council Agenda Report- February 14, 2023 Page 3 of 3
Staff Recommendation:

Pass a Motion approving a Funding Agreement between the South Shore Transportation Management Association (SS/TMA) and City of South Lake Tahoe and appropriating an amount of $200,000 for Mictrotransit Service, $50,000 of which is appropriated from FY 2023 funds and $150,000 is appropriated from FY 2024 funds; and provide direction on additional funding commitment to expand the service to Zone 1 as recommended in the Via Comprehensive Transit Analysis of Mobility Services in the South Shore, when such program is fully funded.

Financial Implications: To-date, the City has received and paid three invoices from the SS/TMA for the 2022-23 funding agreement for a total of $112,500. The invoices were paid in equal amounts of $37,500 as follows: Invoice 1, June-Aug. 2022, Invoice 2, Sept.-Nov. 2022, and Invoice 3, Dec. 2022-Feb. 2023. The final invoice will be paid upon receipt for the months of March-May 2023, bringing the total contribution to the agreed upon $150,000 and closing out the 22-23 agreement.

For the FY 2023-2024 agreement, the total of $200,000 would be split between two fiscal years as follows: $50,000, or $12,500 per month, for the period of June-Sept. 2023, to come out of the FY 2023 budget from the Non-Departmental budget account 100-01951-44032 Contributions / Sponsorships; and $150,000 from FY 2024 budget from the Non-Departmental budget account 100-01951-44032 Contributions / Sponsorships.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) N/A
Policy Implications: This funding agreement with the SS/TMA for Microtransit Service would advance Goal 1.4 (Transportation) in the 2021-2026 Strategic Plan, by addressing Action Item 7:

Partner with the new South Shore Events Center and South Shore Transportation Management Association to expand and electrify microtransit service. 250
Lake Link Microtransit Service Area
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Zone 1: Lake Link/SSTMA Microtransit
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FUNDING AGREEMENT
Annual Contribution
South Shore Transportation Management Association (SS/TMA) South Shore Microtransit Service
This Funding Agreement (“Agreement”) is dated and effective ______ between the South Shore Transportation Management Association (“SS/TMA”) and the City of South Lake Tahoe (“City”). In this Agreement, City is referred to as a South Shore Microtransit Service “Funding Partner.” The SS/TMA and Funding Partner are collectively referred to herein as the “Parties.”

RECITALS
WHEREAS, SS/TMA is a non-profit corporation organized under the laws of the State of Nevada whose mission is to support the economic vitality of the South Shore of Lake Tahoe, providing support and a unified leadership voice for public/private partnerships. SS/TMA advocates for improved mobility with innovative solutions to meet visitor and resident transportation needs by fostering collaboration, education, and sustainable funding; and WHEREAS, consistent with its mission, the SS/TMA Board of Directors has approved the SS/TMA’s role as the contracting entity for the South Shore Microtransit Service, an interstate and intrastate service connecting the South Shore; and
WHEREAS, SS/TMA has contracted with South Tahoe Downtowner, LLC (ridedowntowner.com) (” Operator”) to operate the South Shore Microtransit Service (“Microtransit Service”); and
WHEREAS, the Microtransit Service is designed to improve non-auto mobility options throughout its service area, and provide connections to other transit services, including fixed route transit; and
WHEREAS, the City entered into an agreement for $150,000 for Microtransit Service for 2022-23; and
WHEREAS, the City and SS/TMA desire to continue the Microtransit Service and the current partnership in 2023-2024; and
WHEREAS, the Microtransit Service funded through this agreement between City and SS/TMA is above and beyond the service required as a condition of the Tahoe South Event Center (TSEC) permit; and
WHEREAS, the Board of Directors has also approved the SS/TMA’s role as the facilitator and collector of contributions to support the Microtransit Service from the Funding Partners herein named; and
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WHEREAS, the South Shore Microtransit Service will continue to operate under the direction of the SS/TMA Board of Directors, on which the City holds an at-large voting seat under this Agreement to be filled by City staff.

NOW, THEREFORE BE IT RESOLVED, in consideration of the foregoing recitals and the covenants contained herein, the Parties agree as follows:

1. EFFECTIVENESS AND TERM. This Agreement shall be effective upon the expiration of the 2022-2023 agreement of June 20, 2023 for one year and three months to align with the City’s fiscal year, and shall expire on September 30, 2024 with the option to renew for one (1) one-year term upon written mutual agreement. The City of South Lake Tahoe shall continue to be granted one (1) voting seat on the Board of Directors of the SS/TMA to be filled by a City staff person/non-elected official.

2. SERVICE. SS/STMA shall contract with the Operator to operate the Microtransit Service pursuant to the routes and schedules as determined by the SS/TMA Board of Directors, which includes a representative of the City, with the option to expand service to the remainder of the city limits. SS/TMA has discretion to amend the routes and schedules of the service current as of the execution of this agreement at any time as deemed necessary by SS/TMA for operational or funding related purposes provided that no such amendments shall increase the financial obligations of the Funding Partner, which shall be binding on the execution of this Agreement. A supermajority vote of the Board of Directors of the SS/TMA shall be required to amend service parameters. SS/TMA has the discretion to replace the Operator with another operator. A supermajority vote of the Board of Directors of the SS/TMA shall be required to replace the Operator.

3. FUNDING. The estimated operating costs for the pilot program are $1.2 million. The Funding Partner agrees to provide one payment of $50,000 for the months of June, July, August, and September 2023 payable to the South Shore Transportation Management Association; and $150,000 for the months of October 2023 through September 2024, paid quarterly in equal amounts, payable to the South Shore Transportation Management Association.

4. INVOICING. SS/TMA shall provide one (1) invoice to Funding Partner at least 30 days in advance of the payment due date specified in Section 3 of this Agreement. Invoices shall reference the South Shore Microtransit Service, the payment due date, and the relevant period of service.

5. USE OF FUNDS. SS/TMA shall deposit all funding amounts received into a separate account held solely for the South Shore Microtransit Service. SS/TMA shall use all funds solely for the purpose of paying the costs of the Microtransit Service (above and beyond the TSEC permit requirement) which shall include funds for service operation, SS/TMA management, accounting, and marketing.

6. RESERVE FUNDS. Any funds remaining unspent at the end of a fiscal/operating year after all costs of the Microtransit Service have been paid, including allocated funds for management, accounting, marketing and promotion, and audits, will be held in a restricted reserve fund. Reserve funds held within this account are to be used for the sole purpose of the South Shore Microtransit 254
Service. The maximum Reserve Fund balance will cover 12 months of operations and management services to be determined by a subsequent fiscal year budget to ensure a funding source is available in the event of a funding shortage in any future year of operation. Any additional funds will be used for service expansion or returned to the Funding Partner by a pro rata share.

7. RETURNS. Amounts paid by the Funding Partner will be returned to the Funding Partner if the microtransit service is canceled and/or those amounts are not needed to pay for the service in future years. Any amounts returned to the Funding Partner will be determined on a pro-rata basis according to the amount contributed.

8. REPORTS. SS/TMA will provide monthly reports on the South Shore Microtransit Service to Funding Partner.

9. SS/TMA MICROTRANSIT COMMITTEE. The SS/TMA Board of Directors shall maintain a Microtransit Committee to provide oversight of the Operator and Microtransit service through a contracted Program Manager or Executive Director to ensure the performance and accountability of the Microtransit Service.

10. RECORDS. SS/TMA shall maintain satisfactory account statements, records, and other documents related to the South Shore Microtransit Service for the life of the program. Account statements, records, and other documents relating to the microtransit service shall be retained by SS/TMA for three (3) years following the completion or termination of this Agreement and shall be subject to examination and audit by the Funding Partner.

11. SS/TMA MANAGEMENT TASKS AND COMPENSATION. Through its Microtransit Committee and contracted Program Manager or Executive Director, SS/TMA shall oversee the dayto-day management and operation of the Microtransit Service and provide accounting, marketing, advertising and promotional support, as well as South Shore orientation, reporting, and other services for the Microtransit Service as set forth in Exhibit A, including auditing of the contract consistent with the provisions of the Agreement between SS/TMA and the Microtransit Service Operator.

12. INDEMNIFICATION. SS/TMA hereby agrees to and shall indemnify and hold harmless Funding Partner, its elected and appointed boards, officers, agents, employees, and volunteers from and against all liability for any and all claims, demands, actions, losses, damages, and injuries, direct or indirect (including any and all costs and expenses in connection therein) arising out of this Agreement or caused in any way by SS/TMA’s negligent performance of this agreement or breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the Funding Partner. SS/TMA agrees to defend Funding Partner against any and all losses, damages, claims, costs, and fees arising out of SS/TMA’s negligent acts, errors, or omissions regarding this Agreement.

Funding Partner does not, and shall not, waive any rights against SS/TMA which it may have by reasons of the aforesaid hold harmless agreement, because of the acceptance by Funding Partner, or the deposit with Funding Partner by SS/TMA, of any of the insurance policies hereinafter set forth. 255
This hold harmless agreement by SS/TMA shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of SS/TMA or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

SS/TMA further waives any and all rights to any type of express or implied indemnity or right of contribution from the Funding Partner for any liability, claims, demands, costs, charges, and expenses and causes of action whatsoever arising out of or in any way connected with this Agreement.

13. INSURANCE REQUIREMENTS. SS/TMA, at its own cost and expense, shall procure and maintain, for the duration of the Agreement, the following insurance policies. a. Commercial General Liability Coverage. SS/TMA shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage.

Coverage must be made on the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of Funding Partner. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of SS/TMA. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
b. Automobile Liability Coverage. SS/TMA shall maintain automobile liability insurance covering bodily injury and property damage for all activities of SS/TMA arising out of or in connection with this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

Endorsements. The insurance required by this Agreement shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
a. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds under SS/TMA’s General Liability policy with respect to liability arising out of this Agreement.
b. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
c. This insurance shall act for each insured and additional insured as though a separate policy had been written for each.
d. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, or agents.
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e. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. f. No policies of insurance carried by SSTMA shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.

Deductibles and Self-Insured Retentions. SS/TMA shall be responsible for all deductibles in all of SS/TMA’s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.

Certificates of Insurance. SS/TMA shall provide certificates of insurance with original endorsements to Funding Partner as evidence of the insurance coverage required herein. SS/TMA shall not allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

14. DISPUTES AND TERMINATION. The Parties shall meet and confer in an attempt to resolve any dispute arising from this Agreement. If the dispute cannot be resolved, any party may terminate this Agreement upon 60 days written notice to the other party. In the event of termination, the Funding Partner shall not be entitled to any reimbursement of funding amounts already provided except as provide in Section 7 of this Agreement.

15. NOTICE: Written notice under this Agreement shall be provided via U.S. Mail, electronic mail, or in person, as follows:
for City for SS/TMA
Joseph Irvin Steve Teshara
City Manager Chair, SS/TMA Board of Directors
1901 Lisa Maloff Way PO Box 1875
South Lake Tahoe, CA 96150 Zephyr Cove, NV 89448

16. NO THIRD-PARTY BENEFICIARIES. This Agreement is for the benefit of the parties hereto and nothing contained herein shall be construed as granting, vesting, creating, or conferring any right or cause of action on any third party. Nothing in this Agreement is intended to create, nor shall it be deemed to create any contractual relationship with any third party and SS/TMA or the Funding Partner.

17. GOVERNING LAW; JURISDICTION. This Agreement will be governed by, interpreted under; and construed and enforced in accordance with the laws of the State of California, without regard to its conflict of laws rules, with venue in the Superior Courts in the County of El Dorado, South Lake Tahoe Division. Each of the Parties acknowledges and agrees that the laws of the State of California and the selection of venue in the foregoing city and county were freely chosen by the Parties.
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18. ENTIRE AGREEMENT. This Agreement and the documents incorporated herein by reference constitute the entire agreement between the parties relating to the South Shore Microtransit Service and may not be modified except by an instrument in writing signed by the signatories to this Agreement. If any provision, or portion thereof, of the Agreement is or becomes invalid under any applicable statute or rule of law, it shall be deemed stricken and the remainder of this Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, this Agreement has been executed by the parties and is dated and effective as of the date written above.

FOR CITY OF SOUTH LAKE TAHOE FOR SOUTH SHORE TRANSPORTATION

MANAGEMENT ASSOCIATION
_____________________________________ ___________________________________ Cristi Creegan Steve Teshara
Mayor Chair, SS/TMA Board of Directors
_____________________________________ _________________________________ Date Date
Approved as to Form:
_____________________________________
Heather Stroud, City Attorney
ATTEST:
_________________________ __________________
Susan Blankenship, City Clerk Date
Attachments:

Exhibit A: SS/TMA Scope of Services
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Resolution 2023-XXX February 14, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe City Council
February 14, 2023
Appropriation of funds for a 2023-2024 Funding Agreement with the South Shore Transportation Management Association (SS/TMA) for Annual Funding Contribution for South Shore Microtransit Service.

BACKGROUND
A. City Council originally appropriated $150,000 to partner with the South Shore Transportation Management Association (SS/TMA) for Microtransit Service on March 15, 2022 during the City Council’s FY 21-22 mid-year budget adjustment.

City Council subsequently approved an agreement with the SS/TMA on May 3, 2022.

B. Lake Link, a turnkey on-demand pilot microtransit service operated by Downtowner, LLC, formally launched in July 2022, with a soft launch late June 2022, and has seen a steady increase in ridership. From July through December, ridership has gone from 3,558 to 11,800 with a high monthly ridership of 12,403 in August, for a total of 57,515.

C. The City and the SS/TMA both desire to continue the partnership through the remainder of FY 2023, comprising four months from the expiration of the original agreement on June 20, 2023, and through FY 2024 for a total of $200,000. $50,000 would be appropriated from FY23 funds and $150,000 would be appropriated from FY24 funds.

D. This funding agreement with the SS/TMA for Microtransit Service continues to advance Goal 1.4 (Transportation) in the 2021-2026 Strategic Plan, by addressing Action Item 7: Partner with the new South Shore Events Center and South Shore Transportation Management Association to expand and electrify microtransit service.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe hereby:

1. Appropriates $50,000 into Account 100-01951-44032 Non-Departmental Contributions / Sponsorships for the period of June-Sept. 2023; and

2. Appropriates $150,000 into Account 100-01951-44032 Non-Departmental Contributions / Sponsorships for Fiscal Year 2024.
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Resolution 2023-XXX February 14, 2023 Page 2 of 2
Passed and Adopted by the City of South Lake Tahoe City Council on February 14, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
__________________ Date:_____________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 12
Agenda Item: Application for U.S. Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Planning Grant for $4,055,000 for the Johnson Boulevard Complete Streets Project
Executive Summary: The U.S. Department of Transportation has issued a Notice of Funding Availability for infrastructure investment projects under the Infrastructure Investment and Jobs Act (Bipartisan Infrastructure Law). Staff recommends applying for a planning grant for the Johnson Boulevard Complete Streets project incorporating intersection improvements at the Marlette Circle/Johnson Boulevard intersection and Bijou Meadow East-West connectivity improvements, as supported by many community stakeholders as priority project to improve access to the Middle School and other amenities. The project will provide access in an important area connecting historically disadvantaged communities and residential areas to the Middle School and civic buildings within the 56-acre site.

Requested Action / Suggested Motions: Pass a Resolution: 1) Authorizing the Department of Public Works to submit a planning grant application totaling $4,055,000 through the RAISE program; and 2) Committing match funding in the amount of $811,000 for the Johnson Boulevard Complete Streets Project from the General Fund Undesignated Excess Reserves.

Responsible Staff Members: Jason Burke, Complete Streets Program Manager and Sara Letton, Sustainability Coordinator
Responsible Staff Member: Jason Burke, Complete Streets Program Manager (530) 542-6038 Sara Letton, Sustainability Coordinator (530)-542-6175
Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - RAISE Grant.docx
02-Johnson Blvd RAISE Grant Project Area Map
03-Resolution - RAISE Grant.docx
04-Middleschool Connectivity Plan
05-Presentation
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Council Agenda Report February 14, 2023 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: February 14, 2023
Title: Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Planning Grant Application for the Johnson Boulevard Complete Streets Project Location: Johnson Boulevard, with east-west connectivity improvements through the Bijou Meadow to the South Tahoe Middle School.

Responsible Staff Member: Jason Burke, Complete Streets Program Manager (530) 542-6038 Sara Letton, Sustainability Coordinator (530) 542-6175

Background: The Department of Transportation (DOT) released a Notice of Funding Opportunity in December 2022 which was amended and reissued on January 3, 2023, for their Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant. The deadline for the application is February 28, 2023. The Infrastructure and Jobs Act has authorized and appropriated $1.5 billion to be awarded by the DOT for FY 2023 for Local and Regional Project Assistance Program grants under National Infrastructure Investments. In addition, the FY 2023 Appropriations Act appropriated an additional $800 million for the FY 2023 RAISE Grant Program.

This grant was created to provide an opportunity for the DOT to invest in road, rail, transit, and port projects that promise to achieve national objectives. Funds for the FY 2023 RAISE Grant program will be awarded on a highly competitive basis for surface transportation infrastructure projects that will improve safety, environmental sustainability, quality of life, mobility and community connectivity, economic competitiveness, state of good repair, partnership and collaboration, and innovation.

In 2015, as a part of the Middle School Connectivity Plan, a wide and diverse group of community and agency stakeholder groups convened a series of community meetings on October 16, 2015, and November 19, 2015, to address the lack of adequate, safe, accessible, or sustainable infrastructure along Johnson Boulevard and poor connectivity through the Bijou Meadow that is heavily used to access the Middle School and other public areas in the 56-acre area, see Attachment 2. Diverse community stakeholders reached a broad consensus and requested significant improvements in this project area, identifying specific needs and improvements during this collaborative process in 2015, see Attachment 5. The City completed the $2.75 million Al Tahoe Safety and Mobility Enhancement Project in 2021, providing the new multi-use path, pedestrian streetlights, and bike lanes along Al Tahoe Boulevard from US Highway 50 to Johnson Boulevard. This project was 97% grant funding. No City funding has been allocated to date for the Johnson Boulevard Complete Streets or Bijou Meadow east-west connection improvements requested by community stakeholders.

Staff recently submitted a Regional Grant Program application to initiate planning and design of this Johnson Boulevard Complete Streets project, but no funding has been secured as of this date. The RAISE grant is very competitive, and staff is seeking City Council support to submit a grant application for this important community project. The previous RAISE Grant applications 270
Council Agenda Report February 14, 2023 Page 2 of 4
submitted last year were unsuccessful, and this application has the benefit of being informed by valuable feedback received by City staff from the DOT grant reviewers for previous applications.

Issue and Discussion: More than 60% of South Lake Tahoe does not have adequate pedestrian and bicycle infrastructure. In addition, 40% of the City lacks adequate stormwater infrastructure, which contributes to localized flooding, deteriorating roads, and increased sediment loading in runoff that harms the clarity of Lake Tahoe. The community and regional active transportation planning outreach efforts and associated documents have identified a need for safe and accessible pedestrian, bicyclist, and stormwater infrastructure along Johnson Boulevard and the surrounding neighborhoods. This project has been identified as a priority project in the Lake Tahoe Unified School District (LTUSD) Safe Routes to School Plan, the Active Transportation Plan, Regional Transportation Plan, City General Plan Transportation Element, and the City-wide Drainage Master Plan. The South Tahoe Middle School Connectivity Plan was an investment by TRPA and Tahoe Metropolitan Planning Organization to define specific needs for this project using $153,625 to develop the Middle School Connectivity Plan under the “On Our Way” community grant program.

The City is pursuing a “Dig Once” approach to implementing a Complete Streets strategy through the construction of pedestrian, bicycle, and stormwater infrastructure while also updating all other underground infrastructure and potential broadband network needs before above-ground streetscape improvements are completed. This strategy aims to address traffic congestion, safety/mobility, flooding, drainage, aging infrastructure, and inadequate broadband and accessibility issues for Historically Disadvantaged Communities. Complete Streets are designed to facilitate safe, comfortable, and efficient travel for roadway users of all ages and abilities. In addition, a Complete Street approach will support economic vitality by designing aesthetic improvements and providing important connections between residential areas, community parks, the middle school, and the new recreation center and associated civic center (library, senior center, ice arena, etc.) within the 56-acres complex.

The City has already been preparing for this project by mapping the underground utility district. On November 1, 2022, the City Council voted to establish Johnson Boulevard Underground Utility District. This will remove utility poles and dense overhead utility lines to free up space within the Johnson Boulevard public right-of-way to build a Class 1 mixed-use recreational trail or other future sidewalk amenities. Liberty Utilities is working on plans to move their utilities underground while the City is actively pursuing grant funds for the detailed technical planning, design, and environmental review and permitting this scale of the project will require.

Johnson Boulevard is used to access many recreational areas, such as the bike park, disc golf course, and hiking and mountain biking trails. Its lack of pedestrian and bicycle infrastructure forces users to walk on the road, posing a safety concern. In addition, the community college is at the end of Johnson Boulevard resulting in students biking or walking along Johnson Boulevard to get to the campus. This area needs better pedestrian and bicycle infrastructure so that users of all abilities can safely access grocery stores, parks, classes, and places of employment safely regardless of if they have a car or not. In addition, there is no complete drainage system in the neighborhoods surrounding Johnson Boulevard, so the drainage system on Johnson Boulevard needs to be improved to be able to provide future drainage improvements for climate change resilience in the surrounding areas.
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Council Agenda Report February 14, 2023 Page 3 of 4
Lack of pedestrian infrastructure along Johnson Boulevard where community members cross the Bijou Meadow or
students attempt to reach the Middle School. (Source: South Tahoe Middle School Connectivity Plan)
Lack of adequate drainage in the neighborhoods off Johnson Blvd. results in flooding during large precipitation events.

Intersection of Johnson Boulevard and Marlette Circle – no pedestrian sidewalks or protected crossing to access Middle School.

Outreach efforts conducted during Cafecito's meetings to gain more input from all members of the community.

Financial Implications: This RAISE Grant Program is an opportunity to leverage competitive federal funds available to develop refined conceptual plans, hold additional community and 272
Council Agenda Report February 14, 2023 Page 4 of 4
stakeholder meetings, survey parcel lines and right-of-way encroachments, develop drainage plans, coordinate with underground utility providers, explore broadband, and develop detailed engineering plans, specification and estimates needed to achieve ‘shovel ready’ status. Since the Census tract that the project is within is a qualified “Historically Disadvantaged Community” the grant has no match requirement. This grant normally requires a 20% match, and staff is recommending an $811,000 match in future appropriations from General Fund Undesignated Excess Reserves to show initiative and tangible support for this project as these grants are very competitive.

Environmental Considerations: The authorization to pursue a grant application for the planning and design of a Complete Streets Plan is Statutorily Exempt from CEQA under Section 15262 (Feasibility and Planning Studies) and Categorically Exempt under Section 15305, Class 6 (Information Collection). If successful, the Grant will provide funding to complete the complex environmental documents required by CEQA and NEPA to accompany future specific improvement plans that have yet to be developed for this project and are still pending funding.

Policy Implications: Initiating a grant to fund the necessary community outreach, technical analysis, CEQA/NEPA review, and development of Complete Streets construction level plans, specifications, and estimate (PS&E) documents along Johnson Boulevard and the east-west Bijou Meadow connections to attain ‘shovel ready’ status. These documents are critical to implementing improvements for safe, accessible multi-modal transportation improvements that include drainage and water quality upgrades to assist in meeting the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program. The design will also include consideration of broadband, and any potential reconfiguration of the Bijou Golf Course envisioned in the forthcoming Bijou Park Master Plan. The Project advances the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.1. (Broadband for All) Seek appropriate funding opportunities to assist in the evaluation of bringing broadband infrastructure to South Lake Tahoe. Actively work with local utility providers and telecom companies to implement the City’s “Dig Once Policy,” including exploration of undergrounding overhead utilities.  Action Item 1.4 (Transportation) to prioritize the implementation of mixed-use recreational trails and Class 1 bike trails and closing gaps in the bicycle trail system.  Action Item 1.5 (Carbon Neutrality) in pursuit of reducing carbon emissions by providing a safe, clean alternative to passenger vehicles.
 Action Item 2.3 (Connectivity) to facilitate implementation of trail infrastructure prioritizing the connection of bicycle and walking trails.
 Action Item 5.3 (Infrastructure and Maintenance) by actively seeking funding to develop sustainable infrastructure projects, based on the prioritized capital improvement project list.

The project will also provide greenhouse gas reduction benefits, providing progress on Action #WB-1 of the 2020 Climate Action Plan: Improve bicycle and pedestrian networks to reduce emissions from passenger vehicles.
273
Johnson Boulevard Complete Street
Project Area Map
L a k e Ta h o e
0 500 1,000 1,500 2,000
Feet
274
Resolution 2023-XXX February 14, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
February 14, 2023
Authorization for Submittal of a Grant Application to the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) from the U.S. Department of Transportation for $4,055,000 in Planning Grant Funds for the Johnson Boulevard Complete Streets Project.

BACKGROUND
A. The U.S. Department of Transportation (US DOT) has announced the availability of Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant for the Fiscal Year 2023; and
B. The RAISE Grant is a part of the Infrastructure Investment and Jobs Act or Bipartisan Infrastructure Law (BIL) passed by the U.S. Congress; and C. BIL authorized and appropriated $1.5 billion for FY 2023 for the Local and Regional Projects Assistance Program; and
D. The US DOT will award at least $75 million eligible planning and design projects; and E. The US DOT will award at least $15 million for projects in areas of Historically Disadvantaged Communities, which includes a portion of South Lake Tahoe.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves filing of a grant application for the FY 2023 RAISE Grant program.

2. States that the RAISE Grant will include planning, design, and environmental review for the Johnson Boulevard Complete Streets Project.

3. Certifies the Project is consistent with the Applicant’s general plan or the equivalent planning document.

4. Commits to providing matching funds in the total amount of $811,000 for the Johnson Boulevard Complete Streets planning and environmental review from General Fund Undesignated Excess Reserves, if the grant is awarded.

5. The City is committed to completing the planning, design, and environmental review and will cover any potential shortfalls to ensure the planning and environmental deliverables are completed within the grant timeframe.
275
Resolution 2023-XXX February 14, 2023 Page 2 of 2

6. Appoints the Director of Public Works as an agent to submit all documents, including but not limited to applications, agreements, amendments, payment requests, and so on, which may be necessary to complete the Project.

7. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations, and guidelines.

Adopted by the City of South Lake Tahoe City Council on February 14, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
276
Lake Tahoe Unified School District Safe Routes to School Master Plan | July 2015 17 STMS Bike Racks
South Tahoe Middle School and Sidewalk
Entrance

SOUTH TAHOE MIDDLE SCHOOL
In collaboration with the Community Mobility Work Group and the City of South Lake Tahoe, the LTUSD applied for and received a $154,000 On Our Way grant from TRPA/TMPO to conduct analysis and generate recommendations regarding the active transportation conditions in the area surrounding and within the Middle School. This area is not only an important transportation node for the Middle School student population, but also a key area of connectivity within the City of South Lake Tahoe and Lake Tahoe’s South Shore. It is a recreation and education hub, with nearby facilities including Lake Tahoe Community College, the South Lake Tahoe Recreation Center, community ball fields, two parks, the Bijou Bike Park, the local Boys and Girls Club, and a business district. The outcome was development of the South Tahoe Middle School Connectivity Plan. The planning process was been led by a Project Development Team (PDT) consisting of representatives from LTUSD, the City of South Lake Tahoe, TRPA/TMPO, the Community Mobility Group, and the South Shore Transportation Management Association (SS/TMA). As part of planning, the PDT also collaborated with the Lake Tahoe Community College, Caltrans, local law enforcement and emergency service providers, and commercial property owners within the Middle School vicinity.

A consulting team comprised of Design Workshop, Alta Planning & Design and Cardno documented existing conditions by analyzing collision data, multi-modal connections and gaps in linkage, intersection Level of Service, existing bicycle facilities, and current bike and pedestrian facility usage. Analysis was conducted for an area covering four (4) arterial intersections and five (5) collector roads. The consultant team conducted extensive outreach with students, parents and the greater community through walk-about site visits, public workshops, presentations, and surveys. Collected data helped to identify and prioritize projects that would increase safety, usage, and close connectivity gaps. Potential projects to address the challenges were developed and returned to the community for further feedback. The various projects were then evaluated according to specific criteria identified by the PDT and ranked accordingly. The highest-ranking project was selected as the focus of additional design in preparation for construction grant applications. These recommendations can be found in Section 3: Engineering. The complete Middle School Area Connectivity Plan can be found in Appendix B.
277
Lake Tahoe Unified School District Safe Routes to School Master Plan | July 2015 28 US 50 & Al Tahoe Blvd Intersection Lyons Avenue Class 1 Path

SOUTH TAHOE MIDDLE SCHOOL
The South Tahoe Middle School Area Connectivity Plan contains a variety of recommendations and action items to improve safety and usage of active transportation facilities. Recommendations include improvements to three intersections, the addition of shared use paths and bike lanes on various roads, and a reconfiguration of the pick-off and drop-off circulation patterns on school property. Additional improvements to school circulation are currently being implemented or actively under consideration, including relocation of bike racks, providing more morning student drop off locations, providing on site connections to existing sidewalks and formalizing crossing locations with painted crosswalks. The following pages contain the basic engineering recommendations for the middle school area.

US 50 & Lyons Ave. Intersection South Tahoe Middle School Sidewalk 278
South Tahoe Middle School Connectivity Plan | 3

PROJECT NEED

PROJECT NEED
The project area was selected due to its high number of educational and public facilities and the disconnectivity of the active transportation system. A large concentration of community facilities are within walking distance from the Middle School: the Boys and Girls Club, the Recreation Center, the county library, Bijou Park and Bike Park, Lakeview Commons, the county courthouse, the South Lake Tahoe police department and the county Sheriff’s department.

Currently, a Class I path parallels the south side of Al Tahoe Boulevard from Pioneer Trail to Johnson Boulevard. The route connects to the Lake Tahoe Community College (LTCC), but it terminates at the Al Tahoe/Johnson intersection and does not connect to either the Middle School or the Class I facility west of US

50. Pedestrians and cyclists continuing west from the bike path’s termination at Johnson Boulevard either use a damaged sidewalk that turns into a dirt path, enter the roadway and use the narrow shoulder or cross to the north and use a narrow dirt trail.

At the US 50/Al Tahoe intersection only three of the four intersection legs provide a marked crosswalk across the five-lane roadways.

Cyclists and pedestrians can arrive to the intersection via a Class I bike path on the west side of US 50 but cannot cross the southern leg of US 50 to access the shopping center, post office, community NORTH

AL TAHOE BOULEVARD SAFETY AND MOBILITY ENHANCEMENT PROJECT City of South Lake Tahoe, Tahoe Truckee Unified School District, Tahoe Metropolitan Planning Organization, Tahoe Regional Planning Agency, Bicycle and Pedestrian
Trip Generators / Attractors
Project Area
Existing Class I Path
Existing Class II Lane
Existing Class III Route
Highly Used Meadow Trail
Al Tahoe Blvd
Johnson Blvd
Pioneer Trail
US 50
Ski Run
Lakeview
Commons
Bijou
Park
LTCC
STMS

PROJECT
AREA

STATELINE, NV

TAHOE VALLEY
Rec.

Fields
Future
Greenway
Library
Figure 1: Project Study Area
Youths crossing Al Tahoe at a midblock location instead of crossing at the intersection crosswalk
Lack of active-transportation facilities
Cyclist riding in dirt path against traffic along
Al Tahoe Boulevard headed toward Johnson
Boulevard
279
Glenwood Way
Spruce
Blue Lake Ave
Existing Facilities and Amenities
Class 1
Class 2
Class 3
Future Greenway
Informal Use Path
Bike Racks
Sidewalk
White Crosswalk
Mobility Opportunities
Intersection
Improvements
Alignment
Connection
Alternatives
Considered
Long Term
Vision Project
NORTH
Exact Alignment
to be Studied
Exact Alignment
to be Studied
Improve internal
circulation of
STMS including
drives, walks, and
bike parking
Trout Creek
Al Tahoe Blvd
Hwy 50
Lakeview
Commons
Lyons Ave
Lakeview Ave
Tallac Ave
Trout Creek
Pickett Ave
STMS
LTCC
Police &
Courts
Rec.

Center
Rec.

Fields
Rec.

Fields
Boys &
Girls Club
Library
Bijou
Park
Bike Park
Safeway Regan Beach
Bijou Golf
Course
USFS
Al Tahoe Blvd
Johnson Blvd
STPUD
Tahoe
Center
Harrison Ave.

Rufus Allen Blvd
Future Greenway
Figure 22: Diagram of Mobility Opportunity Sites
South Tahoe Middle School Connectivity Plan | 37

CONNECTIVITY OPPORTUNITIES
280
78 | CHAPTER 5: ALTERNATIVES + RECOMMENDATIONS

JOHNSON BOULEVARD

PROJECT AREA
Johnson Boulevard from US 50 south to Al Tahoe Boulevard EXISTING RIGHT OF WAY + MOBILITY FEATURES
• Two-lane roadway
• (2) 14-foot travel lanes
• (2) 5-foot Class II bike lanes
• No sidewalks or bike paths
KEY ISSUES + OPPORTUNITIES
• Bike lanes do not extend to the Al Tahoe/Johnson intersection • Speeding
• Shoulder parked vehicles – spillover from court parking, funeral parking and beach parking
• Lack of pedestrian facilities

JOHNSON BOULEVARD EXISTING CONDITIONS
Johnson Boulevard near the Police Station
Existing section of Johnson Boulevard looking north
Intersection of Johnson Boulevard and
Marlette Circle looking north
Johnson Boulevard near US 50 looking north
Project location
Johnson Blvd
US 50
USFS
Bijou
Community
Park
STMS
Bijou Golf
Course
281
South Tahoe Middle School Connectivity Plan | 81

JOHNSON BOULEVARD RECOMMENDATIONS
RECOMMENDATIONS: JOHNSON

BOULEVARD
• Narrow travel lanes to 11 feet
• Add Class I bike path on east (Bijou
Park) side
• Add 7 - 8-foot widened shoulder on
west side of roadway to accommodate
shoulder parking
• Add 6-foot sidewalk on west side
• Develop intersection improvements at
Marlette Circle (bulb-outs, high visibility
crosswalk and pedestrian actuated
crossing sign)
• Encourage nearby business and
agencies to consider opportunities for
increasing on-site parking capacity to
reduce need for shoulder parking
Al Tahoe Blvd
Johnson Blvd

SLTPD &
County Court
Diagram of recommended mobility improvements on Johnson Boulevard Aerial diagram of recommended mobility improvements on Johnson Boulevard
Example of Class I separated bike path
Class I Bike Path
Sidewalk 11’ Southbound Travel
Lane with Widened
Shoulder
282
82 | CHAPTER 5: ALTERNATIVES + RECOMMENDATIONS

JOHNSON BOULEVARD RECOMMENDATIONS

PROJECT BENEFITS
Safety
• Provides fully separated path
• Provides enhanced pedestrian crossing for east-west
connectivity
• Includes traffic calming measures at Marlette Circle
Public Health
• Improves physical activity to decrease youth and
adult obesity and corresponding blood pressure –
connects youths and adults to Lakeview Commons,
ballfields, the recreation center and track and field at the Middle School
Connectivity: Destinations within 1/2-Mile
• Lakeview Commons
• STMS
• Safeway Shopping Center
• Class I regional facility north of US 50
• Class I facility on Al Tahoe Boulevard
• Community Playfields
• Bijou Park and Bike Park
• LTCC
• Tahoe Center
• Future Class I regional facility (the Greenway)

POTENTIAL CONSTRAINTS/OPPORTUNITIES
Ownership
• Improvements anticipated to fit within existing right of way
Environmental
• No significant impacts anticipated
Traffic
• No significant impacts anticipated

COST CONSIDERATIONS
• Construction Costs: $2,230,000
• Non-Construction Costs: $1,060,000
• Total Costs: $3,290,000

IMPLEMENTATION
Short Term
• Narrow travel lanes
• Widen bike lanes to provide buffered bike lanes
• Work with property owners to expand on-site
parking to minimize roadside parking needs
Long Term
• Shift eastern curb
• Create a 10-foot Class I bike path on east side of
roadway
• Create a 6-foot sidewalk on the west side of the
roadway

FUNDING OPPORTUNITIES/SOURCES
• City of South Lake Tahoe Capital Improvement Funds
(the project is not currently programmed in the
adopted City CIP)
• California Active Transportation Program
• Highway Safety Improvement Program
• CMAQ
• TRPA/TMPO Air Quality Mitigation Fees
• Measure R/S

IMPLEMENTING ORGANIZATION
• City of South Lake Tahoe

PARTNERSHIP OPPORTUNITIES
• City of South Lake Tahoe Police Department
• Lake Tahoe Community College
• Happy Homestead Cemetery District
• South Lake Tahoe Recreation Facilities Joint Powers
Authority (JPA)
283
South Tahoe Middle School Connectivity Plan | 83

BIJOU MEADOW EAST-WEST CONNECTIVITY EXISTING

CONDITIONS

BIJOU MEADOW EAST-WEST

CONNECTIVITY

PROJECT AREA
Glenwood Avenue and Spruce Avenue area
west to Rufus Allen Boulevard across Bijou
Meadow
EXISTING RIGHT OF WAY + MOBILITY

FEATURES
• Informal use trails
KEY ISSUES + OPPORTUNITIES
• The Bijou Meadow separates the Bijou
neighborhoods and Bijou Community
School from the Middle School and
community facilities such as the library,
Boys and Girls Club and Recreation
Center
• Numerous use trails across the meadow
indicate a strong desire to cross the
meadow to access facilities and
destinations
• Private parcels separate Johnson
Boulevard from the community centers
and active transportation facilities to the
west
• No formal pedestrian or bicycle facilities
exist
Rec
Center
Bijou Meadow
STMS
Bijou
Golf
Course
Looking east across Bijou Meadow near Marlette Circle on Johnson Boulevard
Looking northeast toward US 50 and the
Bijou Golf Course near Marlette Circle on
Johnson Boulevard Informal use trail in the Bijou Meadow Johnson Blvd
US 50
Project location
284
84 | CHAPTER 5: ALTERNATIVES + RECOMMENDATIONS

BIJOU MEADOW EAST-WEST CONNECTIVITY RECOMMENDATIONS
RECOMMENDATIONS: BIJOU MEADOW EAST-WEST

CONNECTIVITY
• Create a multi-use path connection across Bijou Meadow • Connect the Bijou Community School and northern Bijou neighborhoods to the South Tahoe Middle School and recreation center community centers area
• Connect the Spruce Avenue/Blackwood Avenue area to Rufus Allen Boulevard
• Create an enhanced pedestrian crossing (signage and striping) at Johnson Boulevard/Marlette Circle
Diagram of east-west connectivity opportunities across Bijou Meadow Community
Centers
i.e. Library, Recreation Center, etc.

Bijou School
Northern Bijou
Community
Johnson Blvd.

Glenwood Way
US 50
Bijou Meadow
Happy Homestead
Cemetery
Marlette Circle
Enhanced Pedestrian
Crossing
Exact route to Exact route to be determined be determined 285
South Tahoe Middle School Connectivity Plan | 85

PROJECT BENEFITS
Safety
• Provides fully separated path alternative to using US 50, the route where a majority of incidents occurs
• Provides fully separated path alternative to using
Glenwood Way
• Reduces overall trip by 1.25 miles (when compared
to using designated bike routes and bike lanes)
• Provide facility for users with a wide range of skills, including young children
Public Health
• Improves physical activity to decrease youth and
adult obesity and corresponding blood pressure –
connects youths and adults from neighborhoods to
community facilities
Connectivity: Destinations within 1/2-Mile
• Bijou Park and Bike Park
• Boys and Girls Club
• STMS
• Bijou Community School
• SLTPD, EDSO and county courthouse
• County library
• Recreation Center
• Tahoe Center
• Lakeview Commons
• Ballfields
• Safeway Shopping Center
• Lower income neighborhoods and multi-family
housing
• Senior housing

POTENTIAL OPPORTUNITIES/CONSTRAINTS
Ownership
• Bijou Meadow is owned by the City
• Bijou Golf Course uses a portion of Bijou Meadow
• Requires easements or acquisition of private
properties to make full connection from Glenwood/
Spruce area to Rufus Allen Boulevard area
Environmental
• Bijou Meadow is a stream environment zone
Traffic
• Active transportation crossings of Johnson Boulevard
and Glenwood Way would need to be studied and
enhanced

COST CONSIDERATIONS
• Construction Cost: $950,000
• Planning Cost: $570,000
• Total Cost: $1,520,000

IMPLEMENTATION
Short Term
• Identify trail corridor through Bijou Meadow, publiclyowned land • Develop a multi-use path through Bijou Meadow
• Provide signage
• Provide signage at Johnson Boulevard and Glenwood
Way
• Identify opportunities for easements and acquisition
Long Term
• Acquire easements and acquisitions
• Develop full Class I facility connecting from South
Tahoe Middle School across Bijou Meadow to Bijou
Community School

FUNDING OPPORTUNITIES/SOURCES
• City of South Lake Tahoe Capital Improvement
funds or grant funds (the project is not currently
programmed in the adopted City CIP)
• California Tahoe Conservancy funds
• California Recreational Trails Program
• TRPA/TMPO Air Quality Mitigation Fees
• Measure R/S

IMPLEMENTING ORGANIZATION
• City of South Lake Tahoe

PARTNERSHIP OPPORTUNITIES
• California Tahoe Conservancy
• South Lake Tahoe Recreation Facilities Joint Powers
Authority (JPA)

BIJOU MEADOW EAST-WEST CONNECTIVITY RECOMMENDATIONS
286
South Tahoe Middle School Connectivity Plan | 5

LOCATION
South Tahoe Middle School

WALKABOUT & COFFEE TALK
7:00AM - 9:00AM
WALK the project area and
IDENTIFY safety concerns.

PUBLIC WORKSHOP #1
Existing Conditions
5:30PM - 7:30PM
INTRODUCE, DISCUSS and
IDENTIFY opportunities
Want safer, more walkable, more bikable routes
around the Middle School, Bijou Park, and LTCC?
Funded by an On Our Way Grant from the
Tahoe Regional Planning Agency

LOCATION
South Tahoe Middle School

WALKABOUT & COFFEE TALK
7:00AM - 9:00AM
WALK the project area and
IDENTIFY safety concerns.

PUBLIC WORKSHOP #1
Existing Conditions
5:30PM - 7:30PM
INTRODUCE, DISCUSS and
IDENTIFY opportunities
Want safer, more walkable, more bikable routes
around the Middle School, Bijou Park, and LTCC?
Funded by an On Our Way Grant from the
Tahoe Regional Planning Agency
JUEVES
16 DE OCTUBRE
LUGAR
South Tahoe Middle School
CAMINATA y DISCUSIÓN
7:00AM - 9:00AM
CAMINAR el area del proyecto é
IDENTIFICAR preocupaciones de
seguridad.

SESIÓN PÚBLICA #1
Condiciones Existentes
5:30PM - 7:30PM
INTRODUCIR, CONVERSAR é
IDENTIFICAR oportunidades.
¡COMPARTE SUS IDEAS!
Financiado por una subvención de On Our Way a
traves de Tahoe Regional Planning Agency
¿Quieres rutas más seguras a pie y en bicicleta
alrededor de la Middle School, Bijou Park, y LTCC?
Anote
las
Fechas

A PIE Y
BICI 🚴🚴
a LTCC Bijou Park
La Middle School SESIONES PÚBLICAS
🏃🏃

SOUTH TAHOE MIDDLE SCHOOL CONNECTIVITY PLAN OUTREACH

PUBLIC WORKSHOPS FLYER
287
6 | Attachment A
BIJOU
PARK
LTCC
South Tahoe Middle School
2940 Lake Tahoe Blvd.

St. Theresa’s
WHAT’S YOUR ROUTE? Draw in your favorite trails and
pathways on this card and bring it with you to the meeting! WANT MORE INFORMATION?
Contact Ben Fish 775-588-5929
or email [email protected]

AREA MAP

PROMOVER LA SEGURIDAD
Las calles activas son calles seguras
con menos congestión y más ‘ojos en la
calle’.

ESTILO DE VIDA SALUDABLE
La actividad física al caminar o ir en
bicicleta a la escuela ayuda a los
estudiantes a concentrarse durante
todo el día.

AIRE MÁS LIMPIO
Caminar o ir en bicicleta a la escuela
diariamente reduce el CO2 y ahorra
dinero en gasolina.

FORTALECE LA COMUNIDAD
El caminar o usar bicicleta les une a las
familias, a los vecinos y a las personas.
¿MÁS INFORMACIÓN?
Contactar a Ben Fish 775-588-5929
o al correo bÞ[email protected]

MAPA DEL AREA
¿CUÁL ES TU RUTA?. ¡Dibuje en esta tarjeta sus senderos y caminos preferidos y llévela con usted a la reunión!
BIJOU
PARK
LTCC
South Tahoe Middle School
2940 Lake Tahoe Blvd.

St. Theresa’s
WHAT’S YOUR ROUTE? Draw in your favorite trails and
pathways on this card and bring it with you to the meeting! WANT MORE INFORMATION?
Contact Ben Fish 775-588-5929
or email [email protected]

AREA MAP

SOUTH TAHOE MIDDLE SCHOOL CONNECTIVITY PLAN OUTREACH

PUBLIC WORKSHOPS FLYER
288
Johnson Boulevard
Complete Streets Project
Rebuilding American Infrastructure
with Sustainability and Equity (RAISE)
Grant Application
February 14, 2023
289
Notice of Funding Availability
(NOFA) issued January 3, 2023
Grant Application Due:

February 28, 2023
Grant Award selections to be
announced June 28, 2023
City submitted 2 applications in FY
2022 – but not awarded
Valuable feedback received from grant reviewers and used to refine the projects and application for this round
2023 RAISE Grant Program is a $1.5 billion component of the Bipartisan Infrastructure Law (BIL) providing
financial assistance to projects a significant local or regional impact.
o Safety
o Environmental Sustainability
o Quality of Life
o Mobility and Connectivity
o Economic Competitiveness
o State of Good Repair
o Partnership and Collaboration
o Innovation
Very competitive: over 900 applicants and only 166 awarded in 2022
290
Johnson Boulevard
Context o Central location in the Al Tahoe/Bijou area o Over 40% of South Lake Tahoe lacks proper drainage systems
o Over 60% of South Lake Tahoe lacks
proper pedestrian and bicycle
infrastructure
o Johnson Boulevard has inadequate water
quality and mobility infrastructure
o Civic, Recreational, Educational,
Commercial hubs that deserve better
connectivity with adjacent land uses and
residential neighborhoods
291
Current Challenges
in the Johnson
Boulevard Project Area
o Limited
Bike/Pedestrian Infrastructure
o Incomplete Network of
Pedestrian and Bike Access to
Nearby Schools and Recreation
Areas
o Inadequate Drainage:
o Sediment in runoff
impacts clarity of Lake Tahoe
o Ponding and
freeze/thaw impacts pavement
292
Stakeholder and Community Outreach
• Safe Routes to School Master Plan (2015)
$154,000 - On Our way Grant provided by TRPA
South Tahoe Middle School Area Connectivity Plan
• Outreach:
• All Community Members
• Community Mobility Group
• Cafecitos (Hispanic PTA)
• Middle School Staff/Students/Parents
• Lake Tahoe Bicycle Coalition
• City and TRPA staff
293
Stakeholder and Community
Outreach
• Workshops
• Cafecitos
• Walkabouts (parents,
students, teachers)
• Student surveys
• Phone calls
• Updates to community
groups
• Surveys in both English and
Spanish
Outreach was geared towards engaging
the Hispanic community
by attending weekly
morning Cafecitos (local Hispanic PTA
meetings) 294
• Al Tahoe Boulevard (Completed)
• Johnson Boulevard (Recommended)
• Bijou Meadow East-West Connectivity (Recommended)
South Lake Middle
School Connectivity Plan
295
Next Steps: Johnson
Boulevard/ Bijou Meadow
East-West Connections
• Community Identified Significant Safety Issues
• Speeding
• Lack of Crosswalks
• Lack of Safe Bike and Pedestrian Paths
• Flooding
• Lack of pedestrian and bicycle connectivity
296
Recommended Mobility Improvements
297
Proposed RAISE Planning
Grant Application o A $811,000 commitment from the City Undesignated General Fund Reserves to leverage these
competitive funds
o Focus on Community Engagement and Historically
Disadvantaged Community needs
o Address the Significant Lack of Pedestrian and
Bicycle Infrastructure
o Connect schools and recreation areas to
neighborhoods as outlined in Middle School
Connectivity Plan
o Consider all Modes of Transportation o Grant does include CEQA/NEPA and preliminary planning
Johnson
Boulevard
Complete
Streets Project
Area
298
Questions
299
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: February 14, 2023
Agenda Item #: 13
Agenda Item: Agenda Planning Calendar
Executive Summary: The Agenda Planning Calendar is a projection of items coming before City Counci, for consideration.

Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joseph Irvin, City Manager
Responsible Staff Member: Joseph Irvin, City Manager (530) 542-6043 Reviewed and Approved By:

Susan Blankenship, City Clerk
Attachments:

APC -02 09 2023.pdf
300
2023 Agenda Planning Calendar (Updated 02 09 2023)
Agenda Item Agenda Section
Feb 28, 5:30 p.m. City Clerk Citizen Boards and Commission Appointments (ALUC/ICOB) UB City Boards and Commissions Resolution Update Consent
City Mngr Mayor for a Day Proclamations
MOU with Barton Healthcare System for 340B Drug Discount Program Dev Serv TRPA Commodity Appraisal
City/LTCC Student Housing RUU Agreement
Finance 2022-2023 Master Fee Schedule NB
FY 22-23 Quarterly Financial Status Report QE 12/31/2022 Consent Investment Portfolio Report as of December 31, 2022 Consent Ski Run Business Improvement District Annual Assessment NB Fire Annual Report NB
California Dept of Fish and Wildlife Grant Approval Consent Parks & Rec Live @ Lakeview Contract Amandment NB
Lease Extension with California State Lands Commission NB Police BSCC Officer Wellness Grant
Department
301
2023 Agenda Planning Calendar (Updated 02 09 2023)
Public Works PSA Amendments for A&E and CM Services - Rec Center Project; Consent Funding Appropriation for Fire Station 3 Design/Build Renovation. NB Jviation contract amendment for PMMP appropriation of funds from FAA Consent ESA Contract Amendment Consent
Javiation Amendment for Hanger Lane and Mainteance Building Repair Consent Police Parking Ambassador Allocation Increase
March 7, 9 a.m. Joint City Council Planning Commission Ethics Training March 14, 9 a.m. City Mngr Approval of the 2023-2028 Strategic Plan Comprehensive Energy Services Contract NB
Dev Services Bijou/Al Tahoe (Midtown) Area Plan consultant PSA NB Housing Funding – Inclusionary Housing & Commercial Linkage Finance Mid-Year Budget
Police Annual Report NB
AB 481 Annual Report Consent
Public Works/CA Consider amendments to Purchasing Ordinance/Public Works Contracts NB Public Works Grant Acceptance from TRPA Regional Grant Program NB 302
2023 Agenda Planning Calendar (Updated 02 09 2023)
US 50 Safety Upgrade Project
Snow Operations Plan Update and Funding Request NB
US 50 Safety Upgrade Project
Vision Zero Grant Acceptance NB
Amendment to PSA for A/E Services - Recreation Center Project Consent Amendment to PSA for CM Services - Recreation Center Projec Consent Appropriation of Funds for FS III Planning, Design, and Renovations Consent Accept and Allocate Lake Tahoe Restoration Grant NB
Financing Options for Stormwater Management and Snow Operations NB March 28, 5:30 p.mCity Manager Electric Vehicle Charging Contract CM/CA Annexation Study NB
Franchise Agreement with South Tahoe Refuse UB
City Clerk Protocol Update & Mayor 9 month rotation discussion NB Dev Services General Plan Annual Report NB
Finance 2022-2023 Master Fee Schedule Consent
Public Works Annual Report NB
303
2023 Agenda Planning Calendar (Updated 02 09 2023)
Pioneer Trail Phase II Project Update and Funding Requst NB Pavement Management Plan Update NB
April 4, 5:30 p.m. Pub Works CTC Prop 1 Grant Funding
Dev Services Permit Tracking and Public Portal Software PSA Award NB 3900/3908 Lake Tahoe Blvd DDA
Housing Funding Outreach Report
City/CTC land exchange agreement
Finance Ski Run Business Improvement District Annual Assessment PH Public Works Parking Restriction and Enforcement Code Modification NB School Zone Designation for Lake Tahoe Blvd NB
May 2, 9 a.m. Finance City ACFR FYE 9/30/2022 Consent
Police AB 481 Ordinance Renewal Consent
SRO/LTUSD Contract 2023-2024 Consent
May 16, 5:30 p.m. Dev Services REACH Code options UB
June 6, 9 a.m.

June 20, 5:30 p.m.Dev Services TVAP Update
304
2023 Agenda Planning Calendar (Updated 02 09 2023)
TCAP Update
City Attorney Parking Garage License Agreement with Verizon Local Hire, Apprentiship & Health Insurance Ordinance Updat/Review City Attny/PW Amendments to Small Cell Policy
City Clerk Records Management Policy (Updated)
Policy - Use of Personal Devices for City Business
City Manager SW Gas Prestentation Renewable Energy Goals Liberty Utilities Critical Resource Center MOU
Joint Council/TTD Board Mtg
Electric Municipality - Legal Feasability Analysis
Customer satisfaction survey(s)
SEED Solar Photovoltaic Project PPA
Dev Services Amendment to PLHA Grant Use
TCAP Amendment – Montreal
Plan Area Statement Update for Tourist Accommodation Uses Unscheduled/Pending
305
2023 Agenda Planning Calendar (Updated 02 09 2023)
Plan Area Statement 111 amendment
Single Room Occupancy Program Amendments
Finance Software Purchase
Fire Weed abatement/nusance Program - Defensable Space Policy Parks & Rec Parks Foundation MOU
Tahoe Swim Team Use Agreement
Bijou Golf Course "Rock the Lake" Event and Review
Public Works Award Contract PD - Community Recource Center Renovations Broadband Master Plan Draft Recommendations
Bijou Creek Park Project Update
306