South Lake Tahoe City Council
March 28, 2023

1 City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, March 28, 2023 at 5:30 PM
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
Cristi Creegan, Mayor
Cody Bass, Mayor Pro Tem
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live and via ZOOM at this link https://us06web.zoom.us/j/86566325335
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk’s Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

By Phone: If you are joining the meeting via ZOOM and would like to make a comment, press the “raise a hand” button.

If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is ID: 865 6632 5335 press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected].

When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any 1 2
such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Proclamation

1. Proclamation Recognizing Local Middle School Student as “Honorary Mayor for a Day” Requested Action / Suggested Motions: Issue a Proclamation recognizing Emilie Tieslau as "Honorary Mayor for the Day".

Responsible Staff Member: Sheree Juarez, Communications Specialist Item 1 - Executive Summary.pdf
01-Proclamation - Honorary Mayor for the Day.docx
02-Essay Submission.pdf
Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commissioner Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.
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Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

2. City Council Meeting Minutes
Requested Action / Suggested Motions: Pass a Motion approving the March 7, 2023 Joint City Council & Planning Commission Ethics Training meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk Item 2 - Executive Summary.pdf
03 07 2023 Joint City Council & Planning Commission minutes.pdf

3. Amendment 4 to Professional Services Agreement with Jviation for Hangar Build Request for Proposals and Hangar Lane Repair Request for Bids
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute Amendment 4 with Jviation for Hangar Build Request for Proposals, Hangar Lanes Repair Request for Bids, and Appropriation of funds from cash balance, with a not-to-exceed amount of $155,037.00.

CEQA Determination: The Hangar Lanes and Delta Taxiway project is categorically exempt from review under CEQA Guidelines section 15301(c) (Existing Facilities), and issuing a Request for Proposals for the Hangar Build Project is statutorily exempt from review under CEQA Guidelines section 15262 (Feasibility and Planning Studies).

Responsible Staff Member: John Dickinson, Airport Manager Item 3 - Executive Summary.pdf
01-Staff Report.docx
02-Resolution-Jviation Amendment 4.docx
03-Contract Amendment 4 Jviation (Exh. A to Reso).pdf
04-C-103-2022 JVIATION.pdf

4. Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) (Second Reading)
Requested Action / Suggested Motions: Pass an Ordinance amending the South Lake Tahoe City Code Section 6.55.230 for Special Events and Temporary Uses.

CEQA Determination: This Ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

Responsible Staff Member: Madison Dederick, Assistant Planner Item 4 - Executive Summary.pdf
01-Staff Report - Special Events.docx
02-ORDINANCE - AMENDING CITY CODE SECTION 6.55.230.docx 03-Redline - SLTCC 6.55.230 Amendment.pdf
04-Special Event Guidelines.docx
05-Special Event Application.docx
Regular-Unfinished Business
3 4

5. Citizen Appointments to Commissions and Boards
Requested Action / Suggested Motions: Interview applicants and Pass a Motion appointing applicants as follows: 1 member to serve a four-year term to the Independent Citizens' Oversight Committee (Measure P), 1 member to serve a two-year term to the Airport Land Use Commission, and direct the City Clerk to continue soliciting for applications to the remaining vacancy.

Responsible Staff Member: Susan Blankenship, City Clerk Item 5 - Executive Summary.pdf
01-Staff Report - Citizen Appointments.docx
02-ALUC - Manfredi_Redacted.pdf
03-ICOC - Wood_Redacted.pdf
04-Maddy Act List.pdf

6. Discussion of South Lake Tahoe City Code Section 6.10.450 (Temporary Arts and Craft Shows) Requested Action / Suggested Motions: Receive report from staff and provide direction regarding possible amendments to Temporary Arts and Craft Shows Ordinance.

Responsible Staff Member: Madison Dederick, Assistant Planner Item 6 - Executive Summary.pdf
01 - Staff Report - Arts and Crafts Code Disscussion.docx 02-South Lake Tahoe City Code Section 6.10.450.pdf
03-ORD 2013-1058 Temporary Arts and Crafts Shows.pdf
04-ORD 2015-1090 Temporary Arts and Crafts Shows.pdf
Regular-New Business

7. Ski Run Business Improvement District Annual Report and Budget Requested Action / Suggested Motions: Pass a Resolution approving a letter of intent to levy an assessment to the Ski Run Business Improvement District members and setting a time and place of a future public hearing whereby members of the Ski Run Business Improvement District can provide written protests on the content of the Annual Report for the upcoming fiscal year.

Responsible Staff Member: Ben Hannah, Accountant II
Item 7 - Executive Summary.pdf
01 Staff Report Ski Run BID 03-28-2023.docx
02 SRBID Resolution_First Meeting_03.28.2023.docx
03 SRBID 2023-2024 Budget Proposal.pdf
04 SRBID 2023-2024 Budget Proposal_Prior Year vs Proposed.pdf 05 SRBID 2023-2024 Budget Proposal_Includes Measure S Recreation.pdf 06 Ski Run BID 2023 Report 01.31.2023.pdf
07 2023 Friends of Ski Run Report 02.07.2023.pdf

8. Police Department Annual Report 2022
Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: David Stevenson, Chief of Police 4 5
Item 8 - Executive Summary.pdf
01-STAFF_REPORT_-_PD_ANNUAL_REPORT_2022.docx
02-PD ANNUAL REPORT 2022.pdf

9. City Development Rights Annual Report
Requested Action / Suggested Motions: Pass a Resolution accepting the development rights appraisal prepared by Johnson Valuation Group Limited and establishing a price point for the calendar year 2023 at one-third of the recommended fair market value outlined in the appraisal.

Responsible Staff Member: John Hitchcock, Planning Manager Item 9 - Executive Summary.pdf
01-Staff_Report_Development_Rights_Appraisal.docx
02-Development Rights Accounting.docx
03-Resolution 20222-051.pdf
04-2023_Appraisal.pdf
05-City_Council_Resolution2023-XXX.docx

10. Appropriation of $3,500,000 for Design/Build Services Fire Station 3 Renovation Requested Action / Suggested Motions: Pass a Resolution appropriating $3,500,000 from ARPA Funds and General Fund Undesignated Excess Reserves for Design/Build Services for the renovation of Fire Station 3.

CEQA Determination: This project is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines 15301 (Existing Facilities) because it consists of the repair or minor alteration of an existing public structure involving negligible or no expansion of existing or former use.

Responsible Staff Member: Jim Marino, Capital & Facilities Program Manager Item 10 - Executive Summary.pdf
01-Staff Report - Fire Station III Renovation.docx
02-Resolution - Budget Appropriation.docx
03-Fire Station 3 Condition Assessment
04- Fire Station 3 Floorplan Estimate (Nov. 2022).pdf

11. Financing Agreement with Banc of America Public Capital Corp for Snow Removal Equipment Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to enter into a Master Lease Schedule of Property, Acquisition Fund and Account Control Agreement and related documents with Banc of America Public Capital Corp in the principal amount not to exceed $2,700,000 for the purchase of Snow Removal Equipment.

Responsible Staff Member: Olga Tikhomirova, Director of Finance Item 11 - Executive Summary.pdf
01-Staff Report - Snow Removal Equipment Financing.docx 02-Resolution - Snow Removal Equipment Financing.docx
03-Master Lease Agreement.doc
04-Equipment Schedule No 01.doc
05-Payment Schedule.docx
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06-Incumbency Certificate.docx
07-City Attorney Opinion Letter to Lessee.docx
08-Schedule No 01 Escrow Agreement.docx
Agenda Planning Calendar

12. Agenda Planning Calendar
Requested Action / Suggested Motions: A Councilmember may request that an item be placed on a future agenda. Upon the support of one (1) additional Council Member, direction shall be given to the City Manager to calendar the item for a convenient future agenda, but no sooner than the second meeting after the request was made, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joseph Irvin, City Manager
Item 12 - Executive Summary.pdf
APC -03 23 2023.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday.

March 28, 2023 meeting of the City of South Lake Tahoe City Council was posted and available for review on Thursday, March 23, 2023 at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed March 23, 2023
\\sb\\
Susan Blankenship, Elected City Clerk
6 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 1
Agenda Item: Proclamation Recognizing Local Middle School Student as “Honorary Mayor for a Day” Executive Summary: Proclamation recognizing local middle school student as “Honorary Mayor for a Day” following an essay campaign for middle school students.

Requested Action / Suggested Motions: Issue a Proclamation recognizing Emilie Tieslau as "Honorary Mayor for the Day".

Responsible Staff Member: Sheree Juarez, Communications Specialist Responsible Staff Member: Sheree Juarez, Communications Specialist Reviewed and Approved By:

Susan Blankenship, City Clerk
Attachments:
01-Proclamation - Honorary Mayor for the Day.docx
02-Essay Submission.pdf
7 City of South Lake Tahoe
Proclamation
Recognizing Local Middle School Student, Emilie Tieslau as “Honorary Mayor for a Day”
March 14, 2023
Whereas, Emilie Tieslau has the privilege to be honorary “Mayor for the Day” in the City of South Lake Tahoe and experience the duties of the Office of the Mayor by joining Mayor Cristi Creegan and the City Council on the dais for a City Council Meeting; and
Whereas, Emilie Tieslau earned the right to be “Mayor for the Day” through the support of the South Tahoe Middle School and Lake Tahoe Unified School District; and
Whereas, Emilie Tieslau was chosen to serve as Honorary Mayor for the Day for the City of South Lake Tahoe through the Mayor for the Day Essay Contest as judged by Mayor Creegan, LTUSD Board Trustee Lauri Kemper, and City Manager Joe Irvin; and Whereas, Emilie Tieslau spent the afternoon with a tour of City Hall and the airport, visited with the Police K-9 Unit, and toured a fire engine with firefighters; and Whereas, Emilie Tieslau will co-preside with Mayor Cristi Creegan to open today’s City Council meeting with a bang of the gavel and lead the Pledge of Allegiance; and Whereas, Emilie Tieslau is a student today and a leader of tomorrow.

Now, therefore, the City Council of the City of South Lake Tahoe does hereby recognize Emilie Tieslau as Honorary Mayor for the Day, this, the 14th day of March 2023.
_______________________ __________________________
Cristi Creegan, Mayor Susan Blankenship, City Clerk

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2 Essay (continued)
By signing this application form, I give my child permission to participate in the Mayor for the Day Essay Contest. If my child wins the contest, I or another adult will be available to attend the Mayor for the Day event including the pre-meeting activities on Tuesday, February 28, 2023, from 3-6:30pm, located at City Hall, 1901 Lisa Maloff Way.

Parent or Guardian’s Full Name:

Phone number: Email Address:

Parent or Guardian’s signature:

Date:

Amy Tieslau Amy Tieslau 3/19/23
10 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council is asked to formally approve the March 7, 2023 Joint City Council & Planning Commission Ethics Training meeting minutes.

Requested Action / Suggested Motions: Pass a Motion approving the March 7, 2023 Joint City Council & Planning Commission Ethics Training meeting minutes.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Attachments:
03 07 2023 Joint City Council & Planning Commission minutes.pdf 11 1
City of South Lake Tahoe
Joint City Council & Planning Commission
Meeting Minutes
Tuesday, March 07, 2023 at 9:00 AM
City Hall - City Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe City Council
City Council:

Cristi Creegan, Mayor
Cody Bass, Mayor Pro Tem
John Friedrich, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Planning Commission:

Natalia Wieczorek, Chair
Gavin Feiger, Vice Chair
Keith Roberts, Commissioner
Seth Howard, Commissioner
Nick Speal, Commissioner
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council members discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us
Call to Order/Pledge of Allegiance
At 9:01 a.m. Mayor Creegan called the meeting to order. Creegan then led the pledge of allegiance to the flag.

Roll Call
Present were Mayor Creegan, Councilmembers Bass, Wallace and Friedrich, and Commissioners Speal, Feiger, Howard and Roberts.

Absent were Councilmembers Robbins and Chair Wieczorek.

Also present City Manager Irvin, City Attorney Stroud and City Clerk Blankenship.

Public Communication
Written Comment was received from the following people:

1. @TataLane – Lake Link

2. @tutanota.com – Mayor for the Day Essay Contest

3. Shirley Briggs – cell towers

4. A.E. Newman – satirical criticism

5. Ambrose Bierce – corruption

6. Edwin Bustillos – bad governance

7. [email protected] – Devin Middlebrook
12 2
03 07 2023 Joint PC and CC Ethics Training minutes

8. Granville Fortescue – scenic corridor, Tahoe Prosperity Center * 2 comments received

9. Olivia Clemens – Devin Middlebrook

10. Susan Griffin – Cristi Creegan, Beverly Roxas *2 comments received

11. John Turner – councilmembers’ conflict of interest

12. Steven Hart – Jason Collins, cell towers *2 comments received

13. Richard Smothers – Hilary Roverud

14. Jacob Riis – Steve Teshara, city government protocols *2 comments receive

15. George Shaw - Lou Feldman

16. Stella Gibbons – Steve Teshara

17. George Marsh – city corruption

18. Dorthy Parker – city manager

19. Gustavus Myers – city manager

20. Paul Geske – city clerk

21. Evan Bevan – city clerk

22. Lionel Hutz – city attorney

23. Gardiner Hubbard – city corruption

24. Udo Keppler – city corruption

25. Peter Norman – over tourism

26. John Carlos – over tourism

27. Dennis Weaver – Tamara Wallace

28. Patrick Henry – cell phone use

29. Polly Higgins - cell phone use

30. David Sive - cell towers

31. Jim Bohlen – Diana Madson

32. Philip McGraw – cell towers

33. Renuka Ray – cell towers

34. Mabel Bell – cell towers

35. Margaret Byers – broadband

36. Mike Judge – cell towers

37. Gerald O. Barney – cell towers

38. Edgar Wayburn – Danielle Hughes

39. Theo Colborn – cell towers

40. Peter Lesgaft – cell towers

41. Brent Wisner – Verizon

42. Edith Chase – cell towers

43. Ralph Digia – Verizon

44. Asa Briggs – cell towers

45. Ernest Coe – cell towers
Regular-New Business

1. AB 1234 Ethics Training
Action: AB 1234 Ethics Training was presented by Heather Stroud, City Attorney and Dan Bardzell, Assistant City Attorney to the City Councilmembers and Planning Commissioners.

Adjournment
At 11:10 a.m. Mayor Creegan adjourned the meeting.
_________________________ _______________
Cristi Creegan, Mayor Date
Attest:
___________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
13 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 3
Agenda Item: Amendment 4 to Professional Services Agreement with Jviation for Hangar Build Request for Proposals and Hangar Lane Repair Request for Bids Executive Summary: This contract amendment is to authorize Jviation to help the airport develop a Request for Proposals for a large hangar, which will help the airport generate more revenue from a ground lease prospective. Also, Jviation will be issuing a Request for Bids for the final repaving of the hangar lanes and taxiway Delta. This projects first phase was completed last October but needs the final two lanes and taxiway Delta finished.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute Amendment 4 with Jviation for Hangar Build Request for Proposals, Hangar Lanes Repair Request for Bids, and Appropriation of funds from cash balance, with a not-to-exceed amount of $155,037.00.

CEQA Determination: The Hangar Lanes and Delta Taxiway project is categorically exempt from review under CEQA Guidelines section 15301(c) (Existing Facilities), and issuing a Request for Proposals for the Hangar Build Project is statutorily exempt from review under CEQA Guidelines section 15262 (Feasibility and Planning Studies).

Responsible Staff Member: John Dickinson, Airport Manager Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Reviewed and Approved By:

Anush Nejad, Director of Public Works
Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report.docx
02-Resolution-Jviation Amendment 4.docx
03-Contract Amendment 4 Jviation (Exh. A to Reso).pdf
04-C-103-2022 JVIATION.pdf
14 Council Agenda Report March 28, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Amendment 4 to Professional Services Agreement with Jviation for Hangar Build RFP and Hangar Lane Repair RFB
Location: 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150 Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Background: The Lake Tahoe Airport (Airport), following Federal Aviation Administration (FAA) regulation and guidance, seeks to maintain its financial self-sufficiency through the safe and orderly development of aviation property resulting in increased airport revenues and enhanced non-Fixed Base Operator services for its users, which will not hinder General Aviation traffic to the airport but will provide economic relief to the airports operating budget. This also will not increase traffic to the area but provide storage for aircraft that already visit the area.

The Hangar Taxilanes and Taxiway D Rehabilitation project were originally designed with six schedules of work, Schedule Ia, Ib, Ic, Id, and Ie, for the rehabilitation of the five (5) Hangar Taxilanes and Schedule II for the rehabilitation of Taxiway D. In July 2022, an RFP was advertised for a General Construction Contractor on this project under South Lake Tahoe Formal Bid No. 22- 50180046-BN1. On August 16, 2022, bids were received for the project. . Due to the limited availability of funding at the time, only three (3) of the Hangar Taxilanes, Schedule Ia, Ib, and Ic were awarded by the Airport under the Public Works Contract (PWC) No. 22-50180046.

On February 1, 2022, the City Council awarded a 5-Year Master Professional Service to Jviation, a Woolpert Company of Dayton, Ohio for Airport Architectural, Engineering, Construction Management, & Airport DBE Compliance Support Services ending May August 15, 2027.The Master Professional Services contract award followed a competitive bidding process in accordance with the City of South Lake Tahoe and FAA procurement policies.

Issue and Discussion: The Airport plans to issue an amendment to Jviation contract for two new professional services. The first task will entail preparing a Request for Proposals for the development of an airport hangar on airport property. To ensure a process that is compliant with the FAA regulation and guidance, City procurement requirements and Airport governing documents, Jviation will assist with the development and issuance of the RFP. An essential element of the RFP will include a draft Ground Lease Agreement that addresses items including but not limited to:
 Lease Terms and Conditions
 Land Value and Development Rights
 Environmental Review (CEQA & NEPA)
 Tahoe Regional Planning Agency (TRPA) process
15 Council Agenda Report March 28, 2023 Page 2 of 3
 Site Preparation
 Access Changes
 Entitlement Timeline
 Design Standards
 Maintenance of Facility
 Use of Ramp
 Reversion Clause
Jviation will develop the procurement timelines and provide necessary procurement documents, assemble, review, tabulate responses, and provide documentation of the selection process.

The second task is a to prepare a contract bid document for the remaining work at the Hangar Taxilanes and Taxiway D Rehabilitation Project. The remaining two (2) Hangar Taxilanes and Taxiway D are some of the worst pavement on the airfield and are rapidly deteriorating with significant vegetative growth occurring in the pavement cracks. This project will consist of full-depth pavement removal by roto milling off the approximately 3-inches of existing asphalt surface course.

The existing base course will be reshaped and recompacted, and any soft spots in the subgrade will be removed and replaced with suitable material and recompacted. A new 3-inch Hot-Mix Asphalt (HMA) surface course will be paved back to existing grades. After the placement of the new HMA, temporary and final pavement markings will be applied to the taxilanes and tied into the existing pavement markings on Taxiway D.

The Airport wishes to re-package the re-habilitation of the remaining two (2) Hangar Taxilanes and Taxilane D under a new Project, and issue a Request for Bids to obtain a competitive lowest, responsible bid price for a General Construction Contractor to complete the Project.

To ensure a process that is compliant with the FAA regulation and guidance, City procurement requirements and Airport governing documents, Jviation will prepare Construction Plans, Contract Documents, and Technical Specifications (PS&E) to rebid the project. Jviation will also provide Construction Administration, and On-Site Construction Coordination services. and quality assurance testing during construction.

Financial Implications: The Airport anticipates long-term increased revenues from the land lease associated with the hangar development. The Airport may recover this contract value through the course of the lease negotiation. The professional services fee for the preparation of the airport hangar development RFP is $82,002. The Airport anticipates it would recover this cost through the increased revenues from the hangar leases associated with the adjacent hangar tenants. The accompanying resolution appropriates $82,002 from the Airport available fund balance into the Airport Administration account 501-05110-42030 Technical Services for this professional services task.

The professional services fee for the preparation of PS&E and construction support services is $68,035.75. Left over monies from the first phase of the project was $146,020.82 for construction and $7,364.32 for design, which will help the airport finish the project. Mid-Year appropriations have funded the construction side of the hangar lanes in the amount of $550,000.00 and the design phase in the amount of $50,000.00 from the Airport available fund balance. An additional $12,000 in budget appropriations is requested into the project account 501-80046-48020 to complete the design phase.
16 Council Agenda Report March 28, 2023 Page 3 of 3
These additional project requests will be funded from the airport available fund balance with a $5,000.00 contingency for the Hangar Taxilanes rehabilitation project into the account 501-80046- 48020 for any discrepancies within the contract, no general funds will be used.

Environmental Considerations: For the Hangar Lanes and Delta Taxiway all environmental permits were previously acquired prior to the bidding of City of South Lake Tahoe Formal Bid No. 22-50180046-BN1, including a TRPA Grading Permit, NEPA Categorical Exclusion, and CEQA Categorical Exemption under CEQA Guidelines section 15301(c) (Existing Facilities). Some of these permits will need to be amended to reflect the new construction timeframe.

For the Hanger Build Project, the scope of the RFP will include obtaining the necessary environmental and TRPA permits. There are no environmental considerations related to this to RFP. Upon award of the RFP, the successful proposer will be responsible for all required environmental reviews and permits. This action is statutorily exempt from review under CEQA under CEQA Guidelines section 15262 (Feasibility and Planning Studies).

Policy Implications: These two projects will help to maintain the Airport infrastructure and to generate additional revenues as a result of the potential Hanger development for financial sustainability of the Airport.
17 Resolution 2023-XXX March 28, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
March 28, 2023
Approving Contract Amendment 4 for Services to Prepare a Hangar Development Request for Proposals, Request for Bid on Hangar Lane Repairs, and Appropriation of funds from Airport Fund Balance

BACKGROUND
A. The South Lake Tahoe Airport (Airport) desires to seek proposals from qualified individuals or firms to enter into a lease for the development of an aircraft hangar on aviation land located north of the current Fixed Based Operator terminal facility. The property is in close proximity to the airport’s runway/taxiway system.

B. The goal of the Hangar Development Request for Proposals (RFP) is to increase airport revenues, maintain safety, and enhance services at TVL by developing this property with a modern and sustainable facility to carry out the allowed non-Fixed Base Operator aviation activities.

C. The Airport wishes to contract with Jviation, A Woolpert Company, for the development of all necessary documents for the issuance of the RFP, support services for the evaluation of proposals including associated financial submissions, and documentation of the selection process to ensure compliance with all City of South Lake Tahoe requirements and Federal Aviation Administration grant assurances.

D. Any lease agreement in connection with this RFP will be subject to require for environmental reviews and compliance including California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).

E. The Airport may recover this contract amount as part of the lease negotiation.

F. The Hangar Lease will require approval by the South Lake Tahoe City Council.

G. In addition, two Hangar Lanes and Delta Taxiway need to be repaired because the first appropriation of funds was not sufficient to complete the project within the original contract.

H. Mid-Year Appropriation has funded the construction side of the hangar lanes in the amount of $550,000.00 and $50,000.00 to design from the airport cash balance. Left over monies from the first phase of the project was $146,020.82 for construction and $7,364.32 for design, which will help the airport finish the project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves Amendment 4 to contract with Jviation, A Woolpert Company, for Services to prepare a Hangar Development Request for Proposals and Hangar Taxilanes Rehabilitation project contract bid documents, attached hereto as Exhibit A.

2. Appropriates additional $12,000.00 from the cash fund at the airport to Account 501-80046- 48020 for design.
18 Resolution 2023-XXX March 28, 2023 Page 2 of 2

3. Appropriate $82,002.00 for the airport hangar development RFP from the cash fund at the airport to account number 501-05110-42030.

Adopted by the City of South Lake Tahoe City Council on March 28, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date: ________________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
19 City of South Lake Tahoe
Amendment No. 4 to Airport Master Professional Services Agreement with Jviation (C-103-2022)
The Professional Services Agreement entered into on June 21, 2022, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Jviation, A Woolpert Company (“Consultant”) is hereby amended as set forth below.

The Contract is hereby revised to add the following.

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated June 21, 2022 and the First Amendment to the Professional Services Agreement dated October 18, 2022, the Second Amendment to the Professional Services Agreement dated December 27, 2022, and Third Amendment to the Professional Services Agreement March 14, 2023, and the Fourth Amendment adds the work described within Exhibit A, Scope of Services attached hereto and incorporated herein by reference.

2. Compensation. Compensation to be paid to the CONSULTANT, is $155,037.75 as described in Exhibit A, Scope of Services for two task orders with additional $5000.00 for contingency. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $155,037.75, without written authorization fromtheCITY. Payment bythe CITYunderthisAgreementshall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 4 to Professional Services Agreement with Jviation to be executed on , 2023.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: By:

Cristi Creegan, Mayor Jim Miklas
Planning Manager Business
License # 011275
APPROVED AS TO FORM: ATTEST:

Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit A: Scope of Services

20 EXHIBIT A:

SCOPE OF SERVICES
21 Lake Tahoe Airport
Project No. XXXXX
Hangar Development RFP
February 3, 2023

SCOPE OF WORK

FOR THE

LAKE TAHOE AIRPORT
South Lake Tahoe, California
Project No. XXXX
Hangar Development Request for Proposals
This Scope of Work describes the consulting services to be provided by Jviation, A Woolpert Company, (“Consultant”) for the City of South Lake Tahoe (“Sponsor”). This project shall consist of developing and supporting the procurement of a hangar development proposal on behalf of the Sponsor to select a developer to design, build, finance, operate, and maintain a large aircraft hangar (“Project”) at the Lake Tahoe Airport (“TVL” or “Airport”). The Project site is located at 1901 Airport Road, South Lake Tahoe, California on Airport property. See Exhibit No. 1 below for the Project location.

EXHIBIT NO. 1

DESCRIPTION
The Sponsor is desirous of encouraging appropriate general aviation-related development of the Airport in a manner that helps maintain safety and preserves quality of services for all Airport users. The Sponsor has decided to explore the development of a large corporate aircraft hangar at the Airport. A competitive public procurement process must be conducted in adherence to the City of South Lake Tahoe Procurement Policy, adopted by City Ordinance, August 9, 2022, the Lake Tahoe Airport Minimum Standards and Leasing Policies, and Rules and Regulations. The Consultant will provide oversight and management of the planning and procurement process to ensure compliance with the Sponsor’s standards as well as ensuring a thorough process to evaluate all potential respondents up to and including final selection and negotiation. Note: the Sponsor retains the right throughout the planning process to suspend or cancel the process as it sees fit and in the best interest of the City. Nothing herein obligates the City to proceed with any potential City actions.

TASK 1.0 PROJECT MANAGEMENT

1.1 Contract Preparation and Execution
The Consultant will prepare an initial scope and fee based on a detailed review of the program requirements and the allocation of professional services for successful completion. Upon approval of the final scope and fee, Sponsor will prepare the appropriate contract paperwork and coordinate approval with Consultant. Consultant will initiate further services upon execution of the Contract and upon receipt of the Notice-to-Proceed (NTP). 22 Lake Tahoe Airport
Project No. XXXXX
Hangar Development RFP
February 3, 2023

It is anticipated that the duration of the effort will be completed within six (6) months from receipt of an NTP.

1.2 Project Management and Coordination
Consultant will assist Sponsor with various project management and contract administrative issues that arise during the progress of the Project, from initiation through Project close-out. This effort includes miscellaneous consultation with the Sponsor to discuss the status of the Project; miscellaneous coordination with Consultant's Sub-Consultant(s); maintaining the Project schedule; filing and processing of invoices, and other miscellaneous work items and coordination not captured in specific tasks noted within this Scope.

1.3 Project Deliverables
Consultant will produce the necessary procurement documentation for Sponsor’s review and decision-making.

TASK 2.0 GOVERNING DOCUMENTS

2.1 Documentation Review
The Consultant will conduct a review of relevant documents to identify and determine required actions to be undertaken by the Sponsor throughout the process. This review may result in the recommendation for modification of governing documents prior to the issuance of the Request for Proposals (RFP).

This review will include, but is not limited to:
• Current Airport Master Plan and Airport Layout Plan (ALP); • Latest Airport Capital Improvement Program (ACIP) and any anticipated updates thereto; • City of South Lake Tahoe Procurement Code; and
• Sponsor governing documents including:
o Airport Minimum Standards and Leasing Policies
o Airport Design Guidelines
o Airport Rules and Regulations
o Current lease agreements.

2.2 Ground Lease Agreement
The Consultant will assist the Sponsor in the development of a sample Ground Lease Agreement to be included in the Request for Proposals. The sample Ground Lease Agreement will include, but is not limited to the following elements:
• Lease Terms and Conditions
• Land Value and Development Rights
• Environmental Review (CEQA & NEPA)
• Tahoe Regional Planning Agency (TRPA) process
• Site Preparation
• Access Changes
• Entitlement Timeline
• Design Standards
• Maintenance of Facility
• Use of Ramp
• Reversion Clause
23 Lake Tahoe Airport
Project No. XXXXX
Hangar Development RFP
February 3, 2023

2.3 Procurement Process
From this review process, the Consultant will provide a step-by-step procurement process recommendation and step-by-step timeline. Upon review of the recommendations, the Sponsor will need to provide direction to the Consultant to proceed to the subsequent steps outlined below in Task 3.0.

TASK 3.0 REQUEST FOR PROPOSALS

3.1 Generate Request for Proposals
The Consultant will work with the Airport to determine the appropriate public request, timeline, and essential components. The Consultant will provide the necessary procurement document for public release for approval by Sponsor.

The Sponsor will place all required advertisements and postings related to the Request for Proposals as mandated by the City of South Lake Tahoe Procurement Code.

3.2 Selection Process
Consultant will assemble, review, and tabulate all responses received. This effort will include but is not limited to:
• Prior Experience
• Proposed Facilities
• Proposed Operations
• Proposed Lease Modifications
• Financial and Management Responsibility and Capability The Sponsor will establish a procurement selection committee for review and decision-making regarding the proposals received. The Consultant will support the Selection Committee review process and provide all necessary supporting documentation as requested by the Selection Committee. The Consultant will document the findings of the Selection Committee.

TASK 4.0 NEGOTIATIONS SUPPORT

4.1 Lease Negotiations Support
The Consultant will support the Sponsor, including the City of South Lake Tahoe’s City Attorney’s Office, in the lease negotiations for the selected provider. Given the unknown extent of negotiations required, the Consultant will provide up to 32 hours of support services - further effort will require a contract amendment.

Services within this task will include research, documentation review, and recommendations, as requested. 24 Lake Tahoe Airport
Project No. XXXXX
Hangar Development RFP
February 3, 2023

Summary & Deliverables
Task Product(s): Analysis including:
• Sample Ground Lease Agreement
• Request for Proposals forms
• Documentation of selection process
Sponsor Task Responsibilities:
• Provision of Airport governance documents
• Placement of required RFP solicitation advertisements • Timely review and comment on draft documents as requested by Consultant Consultant Task Responsibilities:
• Review and integration of all data and analysis
• Preparation of Sample Ground Lease Agreement
• Preparation of Request for Proposals documents
• Review and tabulation of response documents
• Record of selection of process
25 Lake Tahoe Airport
Project No. XXXXX
Hangar Development RFP
February 3, 2023

EXHIBIT A

FEE PROPOSAL
Jviation Labor

SUMMARY FEE PROPOSAL (LUMP SUM)

1.0 Project Management $ 4,380.00

2.0 Governing Documents $ 23,160.00

3.0 Request for Proposals $ 32,480.00

4.0 Negotiations Support $ 10,640.00
SUBTOTAL $ 70,660.00
Overhead Total Labor Fixed Fee Jviation Labor

REIMBURSABLE EXPENSES
Auto Rental 2 x Day $ 85.00 $ 170.00
Mileage x Miles $ 0.625 $ -
Travel & Airline Costs 1 x Trip $ 500.00 $ 500.00
Lodging + Tax's & Fees 2 x Day $ 225.00 $ 450.00
Per Diem 3 x Day $ 74.00 $ 222.00
SUBTOTAL $ 1,342.00
$ 72,002.00

SUBCONSULTANTS
Johnson Aviation $ 10,000.00
SUBTOTAL $ 10,000.00
$ 82,002.00
Phase Cost
Jviation Total
Contract Total
26 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

SCOPE OF WORK
FOR

LAKE TAHOE AIRPORT
South Lake Tahoe, California
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
This is an Appendix attached to, made a part of and incorporated by reference with the Consulting Contract dated February 1, 2022 between the City of South Lake Tahoe and Jviation, a Woolpert Company (Jviation) for providing professional services. For the remainder of this scope the Lake Tahoe Airport is indicated as “Sponsor” and Jviation is indicated as “Engineer.” This project shall consist of preparing Construction Plans, Contract Documents, and Technical Specifications, along with Bidding, Construction Administration, and On-Site Construction Coordination for the Hangar Taxilanes and Taxilane D Rehabilitation Project. This project was originally designed and bid with six schedules of work (Schedule Ia, Ib, Ic, Id, Ie, and II) under City of South Lake Tahoe Formal Bid No. 22-50180046-BN1. Following the bid opening, due to the limited availability of funding, only Schedule Ia, Ib, and Ic were awarded by the Sponsor under Public Works Contract (PWC) No. 22-50180046. The hangar taxilane and taxilane rehabilitation project will be re-packaged into two schedules of work. This scope of work is for the consulting services provided by the Engineer for the Sponsor. See Exhibit No. 1 below for the project location.

The as-bid construction cost for the rehabilitation of remaining two hangar taxilanes and Taxilane D under PWC No. 22-50180046 ranged from approximately $500,000 to $600,000. The as-bid construction budgets shown above do not include administrative, legal, or professional fees.

EXHIBIT NO. 1
27 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

DESCRIPTION
This project will consist of full-depth pavement removal by rotomilling off the approximately 3-inches of existing asphalt surface course. The existing base course will be reshaped and recompacted, and any soft spots in the subgrade will be removed and replaced with suitable material and recompacted. A new 3- inch Hot-Mix Asphalt (HMA) surface course will be paved back to existing grades. After placement of the new HMA, temporary and final pavement markings will be applied to the taxilanes and tied into the existing pavement markings on Taxiway D.

The engineering fees for this project will be broken into two parts. Part A-Basic Services includes; 1) Preliminary Design Phase, 2) Design Phase, 3) Bidding Phase, and Reimbursable Costs During Design and Bidding and Part B-Special Services, which includes; 4) Construction Administration Phase, 5) On-Site Construction Coordination Phase or Field Engineering, and Reimbursable Costs During Construction.

Additional services that will be completed by subconsultants to the Engineer, including quality assurance testing during construction will also be included under Part B-Special Services. Parts A and B and the four (4) five (5) phases are described in more detail below.

PART A - BASIC SERVICES consists of the Preliminary Design Phase, Design Phase, and Bidding Phase, all invoiced on a lump sum basis. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

1.0 Preliminary Design Phase

1.01 Coordinate and Attend Meetings with the Sponsor. Meetings with the Sponsor will take place to determine critical project dates, establish the proposed design schedule and AIP development schedule, review environmental component(s), determine the feasibility of the proposed project and to establish the need for topographical surveying, pavement investigation and/or geotechnical testing. Various meetings during the design phase will also be conducted to review the progress of the design, discuss construction details and proposed time frame of construction and identify any special requirements for the project. It is anticipated that there will be a minimum of two (2) meetings with the Sponsor throughout the course of the design.

1.02 Prepare Project Scope of Work and Contract. This task includes establishing the scope of work through meetings outlined above. Fees will be negotiated with the Sponsor and may be subject to an independent fee estimate conducted by a third party hired by the Sponsor. This task also includes drafting the contract for the work to be completed by the Engineer for the Sponsor once negotiations are complete.

1.03 Prepare Preliminary Cost Estimating. This task includes creating a preliminary construction rough order of magnitude (ROM) cost estimate, a preliminary working days estimate, a preliminary overall project schedule, and a preliminary overall project budget. The preliminary construction ROM cost estimate will be based upon the most current information available at the time of preparation. Work to refine these estimates is included under Task 2.07.

1.04 Provide Project Coordination. The Engineer shall provide project management and coordination services to ensure the completion of the design. These duties include:
 Time the Engineer spends planning, organizing, securing and scheduling resources, and providing instruction to staff to meet project objectives as defined in the approved scope of work.
28 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

 The Engineer will analyze the budget semi-monthly to ensure budget and staffing needs are on track to meet design schedules within budget.
 Additional items to be accomplished include compiling and sending additional information requested from the office to related parties, maintaining project files as necessary and other items necessary in day-to-day project coordination.
 The Engineer will prepare and submit monthly invoicing.

The Engineer will complete the following tasks:
 Provide the Sponsor with a monthly Project Status Report (PSR), in writing, reporting on Engineer’s progress and any problems that may arise while performing the work. The PSR must include an update of the project schedule, as described in this section, when schedule changes are expected.
 Submit for acceptance and maintain, a design schedule detailing the scheduled performance of the work.
 Create and maintain a Quality Control Checklist (QCC) for the project. The QCC shall include personnel, project milestone checking and peer review procedures at each phase of the project.

1.05 Review Existing Documents. The Engineer will gather and review existing available documentation that may be relevant to the project, including, but not limited to, record drawings (as-builts), design reports, final reports, utility reports/maps and previous surveys. The Engineer may use relevant information from this review to coordinate the design and topographical survey for the project.

1.06 Coordinate Environmental and Stormwater Pollution Prevention Plan (SWPPP). This task includes coordinating with the Sponsor, subconsultants, and other applicable agencies in the completion of the Stormwater Pollution Prevention Plan (SWPPP). The Engineer will be responsible for ensuring completion of Change of Information Requests and preparation of the SWPPP, including the necessary inputs into the State of California Storm Water Multiple Application and Report Tracking System (SMARTS).

1.07 Prepare Environmental Documentation. The FAA determined that a Categorical Exclusion (CATEX) applies to the project according to FAA orders 1050.1F and 5050.4B. The project was environmentally approved by the FAA on January 2, 2019. The environmental conditions and scope of the project have not changed since the original environmental determination. The environmental exhibit created as part of the previously approved internal memo will be reviewed for accuracy and referenced throughout this project.

TASK 1 DELIVERABLES TO SPONSOR

1.01 Meeting Agendas and Meeting Minutes 

1.02 Scope of Work and Draft Contract for the Sponsor 

1.03 Preliminary Cost Estimate 

1.04 Design Schedule, PSR, and Monthly Invoicing 

1.06 Prepare Updates to SWPPP 
29 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

TASK 1 MEETINGS/SITE VISITS LOCATION/ATTENDEES/DURATION

1.01 Pre-Design and Design Progress
Meetings
• South Lake Tahoe, CA
One (1) Project Manager and one (1) Project Engineer
Assume One (1) hour via teleconference (1 meeting); and Assume travel to/from San Jose, CA to South Lake Tahoe, CA with one (1) overnight stay for Project Engineer and Project Manager for each site visit (1 meeting).

2.0 Design Phase

2.01 Revise Contract Documents. This task includes revising the Contract Documents, including Notice to Bidders, Instructions to Bidders, Bid Proposal, Bidder’s Bond, Contractor Information Sheet, Designation of Subcontractors, Self-Performance Declarations, Debarment and Suspension Certifications, NonCollusion Declaration, Worker’s Compensation Certification, Business and Professions Code Sections 7028.15 and 7031 Statement, Bidder’s Statement of Financial Responsibility Technical Ability and Experience Document, Equal Employment Opportunity Certification, Non-Lobbying Certification, Contract Agreement, Payment Bond Form, Performance Bond Form, Sample Escrow Agreement for Security Deposits In Lieu of Retention, Warranty/Guaranty Form, Acknowledgement of City Code, Bid Document Certification, Notice of Award, Notice to Proceed, Notice of Contractor’s Settlement, General Provisions/Requirements, FAA AC 150/5370-2 (Current Edition), Operational Safety on Airports during Construction, and Wage Rates. The wage rates will be updated at the time of advertisement to reflect the most current wage rates available. Preparation will include establishing the location for the bid opening, dates for advertisement and description of the work schedule. Also included in the revised Contract Documents, and covered under separate tasks below, are the Technical Specifications and Special Provisions. Revised Contract Documents will be prepared as early as possible during the design phase and submitted to the Sponsor for review. Per negotiations with the Sponsor on March 8, 2023, this item was removed from the scope of work.

2.02 Revise Construction Plans. This task includes revising the following list of construction plans for the project. Additional plans may be added during the design phase as needed:

Plan Name/Description Number of Sheets
Cover Sheet 1
Index of Drawings and Summary of Approximate Quantities 1 General Notes 1
Master Legend & Abbreviations 1
Survey Control Plan 1
Geotechnical Investigation Plan 2
Safety Plan 1
Construction Layout Plan 1
Construction Phasing Plan 3
Environmental Requirements and Details 1
Demolition Plan 1
Geometric Layout Plan 1
Grading and Drainage Plan 1
Spot Elevation Plan 1
Pavement Plan and Profile 2
Typical Sections 1
Pavement Marking Plan 1
Pavement Marking Details 1
30 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

Total Sheet Count 22
Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

2.03 Prepare Preliminary Technical Specifications. This task includes assembling the technical specifications necessary for the project. Standard FAA specifications will be utilized where possible, with the guidance from FAA AC 150/5370-10 (Current Edition), Standard Specifications for Construction of Airports. Guidance will also be utilized from the standard specifications in the current edition of the City of South Lake Tahoe Public Improvement and Engineering Standards, and the current edition of the Standard Specifications of the State of California, Department of Transportation. Additional specifications will be prepared to address work items for materials that are not covered by the standard FAA specifications. The standard specifications to be utilized shall include, but are not limited to, the following:
 Item C-105 Mobilization
 Item P-101 Preparation/Removal of Existing Pavements
 Item P-152 Excavation, Subgrade and Embankment
 Item P-153 Controlled Low-Strength Material (CLSM)
 Item P-209 Crushed Aggregate Base Course
 Item P-403 Asphalt Mix Pavement (State Approved)
 Item P-603 Emulsified Asphalt Tack Coat
 Item P-610 Concrete for Miscellaneous Structures
 Item P-620 Runway and Taxiway Marking
Per negotiations with the Sponsor on March 8, 2023, this item was removed from the scope of work.

2.04 Revise Special Provisions. This task includes revising the Special Provisions, as necessary, which incorporate by reference, and, as specified, modify the current edition of the Standard Specifications of the State of California, Department of Transportation, and/or the City of South Lake Tahoe Public Improvement and Engineering Standards. Additionally, preliminary Special Provision may be prepared to address, or expound on, site conditions that require additional clarification. These include, but are not limited to: Haul Roads, Airport Security, Work Schedule, Sequencing of the Work, Closure of Air Operations Areas, Accident Prevention, Underground Cables/Utilities, Insurance, Indemnification, Sales and Use Taxes, Permits and Compliance with Laws, Executed Contracts, Subletting or Assigning of Contracts, Liquidated Damages, QA Testing, Grade Control and Surface Tolerance, and Instruction Manuals. Per negotiations with the Sponsor on March 8, 2023, this item was removed from the scope of work.

2.05 Compile/Submit Permits. This task includes identifying potential state and local permits needed for the project. Permits are anticipated to be required for, but are not limited to, demolition activities, air quality, grading, Right-of-Way (ROW) access, hauling, wetland disturbance, open burning, fencing, various building systems, construction dewatering, permanent dewatering, fueling systems and stormwater management construction plans and associated permits (SWPPP and TRPA Grading Permit). When applicable, the Engineer will assist the Sponsor to compile information and submit permits that are required to be obtained by the Sponsor.

2.06 Calculate Estimated Quantities. This task includes calculating all necessary quantities for the various work items. Quantities must be consistent with the specifications and acceptable quantity calculation practices.
31 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

2.07 Prepare Estimate of Probable Construction Cost. Using the final quantities calculated following the completion of the construction plans and specifications, the Engineer will prepare the construction cost estimate. The estimate will be based on information obtained from previous projects, contractors, material suppliers and other available databases.

2.08 Review Plans at 90% Complete. During various stages of completion of the design, the Engineer will submit a set of Construction Plans, Specifications, and Contract Documents to the Sponsor for their review. A meeting will be scheduled, if requested, for a 90% plans-in-hand review. The project will be reviewed with the Sponsor to obtain their concurrence with the design. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

2.09 Provide In-House Quality Control. The Engineer has an established quality control program that will provide both experienced and thorough reviews of all project submittals and will also provide engineering guidance to the design team throughout design development from an experienced, senior-level Professional Engineer.

Prior to each review set of Construction Plans, Specifications, and Contract Documents being submitted to the Sponsor, a thorough, in-house quality control review of the documents will be conducted. This process will include an independent review of the Construction Plans, Specifications, and Contract Documents, being submitted by a licensed Professional Engineer other than the Engineer who performed the design of the project. Comments will be offered by the Engineer that performed the review, and revisions to the Construction Plans, Specifications, and Contract Documents will be made accordingly.

In addition to the 90% review, the Engineer’s in-house quality control program also provides engineering guidance to the design team throughout the project design in an attempt to steer the project in a manner that provides the best engineering judgment. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

2.10 Prepare and Submit Construction Plans, Specifications, and Contract Documents. A final set of Construction Plans (11” x 17”), Specifications, and Contract Documents will be prepared and submitted to the Sponsor. These documents will incorporate all revisions, modifications, and corrections identified during the final review. Paper and electronic copies will be provided. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

TASK 2 DELIVERABLES TO SPONSOR

2.08 90 % Construction Plans, Specifications, and Contract Documents 

2.10 Final Construction Plans, Specifications and Contract Documents  TASK 2 MEETINGS/SITE VISITS LOCATION/ATTENDEES/DURATION

2.08 Plan Review at 90% Complete. • South Lake Tahoe, CA One (1) Project Engineer and one (1) Project Manager
Assume Two (2) hours via teleconference (1 meeting)
Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.
32 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

3.0 Bidding Phase

3.01 Provide Bid Assistance. The Engineer will assist the Sponsor, as needed, with the preparation of any required bidding documents.

3.02 Prepare Addenda. Any necessary addenda will be issued to clarify and modify the project, as required, and based on questions or comments that may arise from potential contractors during the bidding process. Any necessary addenda will be reviewed with the Sponsor prior to being issued. The addenda will meet all design and construction standards, as required.

3.03 Consult with Prospective Bidders. During the bidding process, the Engineer shall be available to clarify bidding issues with contractors and suppliers and for consultation with the various entities associated with the project.

3.04 Attend Bid Opening. The Engineer shall attend the bid opening (virtually) for the project, which will be conducted by the Sponsor.

3.05 Review Bid Proposals. Upon the opening of submitted bid proposals by the Sponsor, the Engineer shall review all the bid proposals submitted. A cost analysis of the bid prices will be completed and tabulated; the contractor's qualifications to perform the work will be included, and project funding review. Inclusion of bid guarantee, acknowledgement of addenda, and in-state licensure verification in California shall be completed.

3.06 Prepare Recommendation of Award. The Engineer shall prepare a Recommendation of Award for the Sponsor to accept or reject the bids received with a summary of the items listed in Task 3.6. If rejection is recommended, the Engineer will supply an explanation for their recommendation and possible alternative actions the Sponsor can pursue to complete the project.

TASK 3 DELIVERABLES TO SPONSOR

3.01 Required Bidding Documents 

3.02 Addenda 

3.05 Bid Tabulations 

3.06 Recommendation of Award 
TASK 3 MEETINGS/SITE VISITS LOCATION/ATTENDEES/DURATION

3.02 Attend Bid Opening • South Lake Tahoe, CA
One (1) Project Manager
Assume One (1) hour via teleconference (1 meeting);
Per negotiations with the Sponsor on March 8, 2023, all Bidding Phase items were removed from the scope of work.

EX Reimbursable Costs During Design and Bidding. This section includes reimbursable items such as auto rental, mileage, lodging, per diem, and other miscellaneous expenses incurred in order to complete Part A – Basic Services.

PART B - SPECIAL SERVICES consists of the Construction Administration Phase (invoiced on a lump sum time & materials basis) and On-Site Construction Coordination Phase (invoiced on a cost plus fixed fee time & materials basis). Also included are direct subcontract costs for the quality assurance testing during 33 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

construction. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were adjusted in the scope of work for this item.

4.0 Construction Administration Phase

4.01 Prepare Construction Contract and Documents. In agreement with the Sponsor, the Engineer shall prepare the Notice of Award, Notice to Proceed, and Contract Agreements, including bonds and insurance documents, which will be updated to include all addenda items issued during bidding, for the Sponsor's approval and signatures.

The Engineer will ensure the construction contracts are in order, the bonds have been completed, and the Contractor has been provided with adequate copies of the Construction Plans, Specifications, and Contract Documents, which will be updated to include all addenda items issued during bidding. Per negotiations with the Sponsor on March 8, 2023, this item was removed from the scope of work.

4.02 Provide Project Coordination. The Engineer shall provide project management and coordination services to ensure the completion of all construction management tasks required of the Engineer. These duties include:
 Time the Engineer spends planning, organizing, securing and scheduling resources, and providing instruction to staff to meet project objectives as defined in the approved scope of work.
 Additional items to be accomplished include compiling and sending additional information requested from the office to related parties, maintaining project files as necessary and other items necessary in day-to-day project coordination.
 Assist with change orders and supplemental agreements as necessary. All change orders and supplemental agreements will be coordinated with the Sponsor prior to execution. All change orders and supplemental agreements will be prepared in accordance with the current edition of the City of South Lake Tahoe Public Improvement and Engineering Standards.  Clerical staff shall prepare the quantity sheets, testing sheets, construction report format, etc.  Office engineering staff, CAD personnel and clerical staff shall be required to assist the Field Personnel as necessary during construction. Specific tasks to be accomplished include providing secondary engineering opinions on issues arising during construction, maintaining project files as necessary and various other tasks necessary in the day-to-day operations.  The Engineer will prepare and submit monthly invoicing.

The Engineer will complete the following tasks:
 Provide the Sponsor with a monthly Project Status Report (PSR), in writing, reporting on Engineer’s progress and any problems that may arise while performing the work. The PSR must include an update of the project schedule, as described in this section, when schedule changes are expected.

4.03 Coordinate Quality Assurance Testing. This task includes preparing the requirements for quality assurance testing. Negotiating with the quality assurance firm for a cost to perform the work is also included in this task.

4.04 Prepare/Conduct Pre-Construction Meeting. The Engineer will conduct a pre-construction meeting to review project requirements prior to the commencement of construction. The meeting will be held at 34 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

the airport and will include the Sponsor, Contractor, subcontractors, and airport tenants affected by the project.

4.05 Perform Site Visits During Construction. The Project Manager shall make on-site visits, as required, throughout the duration of the project. As of now, it is estimated that the Project Manager will be required to make a minimum of one (1) two (2) site visit to the project. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were adjusted in the scope of work for this item.

4.06 Prepare Clean-up Item List. The Engineer will ensure the Contractor has removed all construction equipment and construction debris from the airport, that all access points have been re-secured (fences repaired, gates closed and locked, keys returned, etc.), and the site is clean.

4.07 Prepare Engineering Record Drawings. The Engineer will prepare the record drawings indicating modifications made during construction. The record drawings will be provided to the Sponsor electronically.

TASK 4 DELIVERABLES TO SPONSOR

4.01 Notice of Award, Notice to Proceed, and Contract Agreement 

4.01 Issue Construction Plans, Specifications, and Contract Documents 

4.02 Monthly Invoice and Monthly PSR 

4.02 Pay Request Review Documentation 

4.02 Change Orders/Supplemental Agreements 

4.04 Pre-Construction Agenda and Meeting Minutes 

4.06 Project Punch List 

4.07 Record Drawings 
TASK 4 MEETINGS/SITE VISITS LOCATION/ATTENDEES/DURATION

4.04 Conduct Pre-Construction
Meeting
• South Lake Tahoe, CA
One (1) Project Manager and one (1) Construction
Manager
Assume Two (2) hours via teleconference (1 meeting);

4.05 Perform Site Visit(s) During
Construction
• South Lake Tahoe, CA
One (1) Project Manager
Assume travel to/from San Jose, CA to South Lake
Tahoe, CA with one (1) overnight stay for Project
Engineer for each site visit (2 1 site visit).

Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were removed from the scope of work for this item.

5.0 On-Site Construction Coordination Phase
This phase will consist of providing one (1) full-time Construction Manager. It shall be the responsibility of the Construction Manager to facilitate sufficient on-site construction coordination to ensure that the project is completed according to good construction practice and the Project Manager’s direction. It is estimated that it will take 21 14 calendar days to complete construction of the project. Incidental travel costs, including vehicle usage, mileage, lodging, per diem, etc., are in addition to the engineering hours expended.
35 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

5.01 Provide Resident Engineering. The Construction Manager will work approximately 12 10 hours per day. It is assumed that the Construction Manager will be able to complete all daily project documentation in the course of their shift and that total on-site inspection time is anticipated to be 21 14 calendar days.

It is assumed that the Contractor will work five (5) days a week during the construction period resulting in 15 10 working days. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were adjusted in the scope of work for this item.

The following tasks will be performed during the course of a typical day’s shift during construction:
a. Review construction submittals, including shop drawings and materials proposed for use on the project, submitted by the Contractor for conformance with the project’s Contract Documents.

Submittals will either be approved, conditionally approved, or rejected and returned to the Contractor for their records and/or to make changes or revisions. b. Review survey data and other construction tasks for general compliance with the construction documents.
c. Coordinate, review, and provide a response to construction and general project Requests for Information (RFIs).
d. Prepare and process change orders.
e. Conduct employee interviews and review Contractor's and subcontractor’s weekly payroll records as required by the State of California. As part of this effort, all payrolls must be reviewed and logged when received. A log identifying current status of reviews, and any action taken to correct noted discrepancies, will be provided for Sponsor review at time of Request for Reimbursement processing, as appropriate.
f. Review quality control and quality assurance testing results for conformance with the project specifications.
g. Maintain record of the progress of construction and review the quantity records with the Contractor on a periodic basis.
h. Prepare the periodic cost estimates and review the quantities with the Contractor. The Engineer, Sponsor, and Contractor will resolve discrepancies or disagreements with the Contractor’s records. The periodic cost estimate will also include all other costs associated with the project (administrative costs, engineering, any miscellaneous costs). After compiling all costs, the Engineer will then submit the periodic cost estimate to the Sponsor for payment. i. Maintain daily logs of construction activities for the duration of time on site.

TASK 5 DELIVERABLES TO SPONSOR

5.01a Coordinate Submittal Reviews 

5.01c Coordinate RFIs 

5.01d Change Orders 

5.01e Payroll Reviews 

5.01f Quality Assurance/Quality Control Results Compilation 

5.01h Periodic Cost Estimates 

EX Reimbursable Costs During Construction. This section includes reimbursable items such as auto rental, mileage, lodging, per diem, travel and other miscellaneous costs incurred in order to complete Part B – Special Services. Section 4 Reimbursables are invoiced on a lump sum time & materials basis and Section 5 Reimbursables are invoiced on a cost plus fixed fee time & materials basis. Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were adjusted in the scope of work for this item. 36 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

Special Considerations

Quality Assurance Testing. Quality assurance testing will be performed by an independent testing firm under the direct supervision of the Engineer. Certified materials technicians will perform the necessary material quality assurance testing for the following items, as detailed in the project specifications:
 Excavation and Embankment
 Controlled Low-Strength Material (CLSM)
 Caltrans Aggregate Base Course
 Caltrans Plant Mix Pavements
 Structural Portland Cement Concrete
Assumptions
The scope of services described previously, and the associated fees, are based on the following rates and assumed responsibilities of the Engineer and Sponsor.

1. It is anticipated there will be a minimum number of trips and site visits to the airport to facilitate the completion of the various phases listed in this scope. Each trip is anticipated to be a two-day trip and the number of trips are included at the end of each phase above.

2. The Sponsor will provide existing mapping data including as-builts available for the project areas, aerial orthoimagery, subsurface conditions information such as prior geotechnical investigations in the project area and other available information in the possession of the Sponsor.

3. The Engineer will provide additional base mapping of existing topography, planimetric features and underground utilities needed in the design phase of the project.

4. The Sponsor will coordinate with tenants as required to facilitate field evaluations and construction.

5. All engineering work will be performed using accepted engineering principles and practices and provide quality products that meet or exceed industry standards. Dimensional criteria will not be evaluated or changed as part of this project, as the pavement proposed to be rehabilitated with this Project is based on, and will be put back to the existing pavement dimensions.

6. The Engineer will utilize the following plan standards for the project:
 Plans will be prepared using the Engineer’s standards, unless the Sponsor provides its own standards upon Notice to Proceed.
 Plan elevations will be vertical datum NAVD 88 derived from the existing control network.
 Plan coordinates will be based on horizontal datum NAD 83/2011 State Plane Coordinates derived from the existing control network.
 All plans will be stamped and signed by a state-licensed Professional Engineer, or Professional Land Surveyor, as required.
37 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

 Plans prepared by subconsultants will be prepared using the same base maps, the same coordinate systems and the same plan layout and format as plans prepared by the Engineer.

7. The Engineer will utilize the following assumptions when preparing the project manual for bidding and construction of the project:
 The project manual Contract Documents and Technical Specifications will be developed jointly by the Sponsor and the Engineer.
 The Sponsor Engineer is responsible for developing the contents of the document and including the Front-End documents which will be supplied by the Sponsor.  City of South Lake Tahoe General Provisions and required contract language will be used.
 All deliverables will be provided by the Engineer to the Sponsor electronically, in PDF format.

Per negotiations with the Sponsor on March 8, 2023, the crossed-out items were adjusted in the scope of work for this item.

8. The Engineer must maintain records of design analyses and calculations consistent with typical industry standards.

9. Because the Engineer has no control over the cost of construction-related labor, materials, or equipment, the Engineer's opinions of probable construction costs will be made on the basis of experience and qualifications as a practitioner of his/her profession. The Engineer does not guarantee that proposals for construction, construction bids, or actual project construction costs will not vary from Engineer's estimates of construction cost.

10. It is assumed the Sponsor will hire a Qualified Storm Water Practitioner (QSP) to perform oversight of Contractor SWPPP compliance, including but not limited to the required water quality testing and BMP inspections during construction.

11. The Engineer’s scope of services did not include any geotechnical exploration of the subsurface conditions, or any verification of the existing taxilane pavement sections or design parameters utilized in development of the recommended rehabilitation being implemented with this project. All existing geotechnical/pavement section information, pavement section design parameters, and the corresponding proposed rehabilitation are solely based on the information and recommendations provided in the Lake Tahoe Airport Pavement Evaluation Study and Pavement Maintenance/Management Plan, prepared by Reinard W. Brandley, Consulting Airport Engineer, dated August 2017.

Additional Services
The following items are not included under this agreement but will be considered as extra work:
 Redesign for the Sponsor’s convenience or due to changed conditions after previous alternate direction and/or approval.
 Submittals or deliverables in addition to those listed herein.  If a project audit occurs, the Engineer is prepared to assist the Sponsor in gathering and preparing the required materials for the audit.
38 Lake Tahoe Airport
Jviation Project No. 10017613
Hangar Taxilanes and Taxilane D Rehabilitation
March 10, 2023

 Serving as an expert witness for the Owner in any litigation, surety claim, contractor bond activation, or other proceeding involving the project.
 Additional or extended services during construction made necessary by extension of contract time, non-concurrent work, or changes in the work.
 Legal, surety, or insurance support, coordination, and representation.

Extra Work will be as directed by the Sponsor in writing for an additional fee as agreed upon by the Sponsor and the Engineer.
39 AIP/PROJ. NO.:

PROJECT NAME:

FEE BREAKDOWN LABOR HOUR BREAKDOWN
Labor Category Total Cost
Senior Project
Manager
Project Manager IICAQuality Control
Manager
Engineer Phase
Manager I
Construction
Manager I
Planner III
Project Coordinator
II
Support II Phase Item Costs

1.0 Preliminary Design Phase (Lump Sum) 1.0 Preliminary Design Phase (Lump Sum) Jason V. Jon N. Chris G. Amanda G. Patrick V. Morgan E. Marisa F. Nancy V.

Senior Project Manager 1 hrs. x $ 290.00 /hr = $ 290.00 1.01 2 2 $ 770.00 Project Manager II-CA 11 hrs. x $ 230.00 /hr = $ 2,530.00 1.02 1 2 2 8 2 $ 2,770.00 Quality Control Manager 2 hrs. x $ 255.00 /hr = $ 510.00 1.03 1 1 $ 385.00 Engineer Phase Manager I 16 hrs. x $ 155.00 /hr = $ 2,480.00 1.04 4 4 2 $ 1,810.00 Construction Manager I 0 hrs. x $ 140.00 /hr = $ - 1.05 1 $ 155.00 Planner III 4 hrs. x $ 180.00 /hr = $ 720.00 1.06 1 2 2 $ 860.00 Project Coordinator II 6 hrs. x $ 135.00 /hr = $ 810.00 1.07 1 2 $ 590.00 Support II 0 hrs. x $ 105.00 /hr = $ - $ -
SUBTOTAL 40 hrs. $ 7,340.00 $ -
$ -
Reimbursables $ -
2 Day x $ 85.00 /Day= $ 170.00 $ -
500 Mi x $ 0.655 /Mi= $ 327.50 $ -
2 Day x $ 170.00 /Day= $ 340.00 $ -
Per Diem 2 Day x $ 74.00 /Day= $ 148.00 $ -
Travel & Airline Costs 1 Trip x $ 500.00 /Trip= $ 500.00 $ - $ 1,485.50 $ -
$ -
$ 8,825.50 TOTALS 1 11 2 16 0 4 6 0 $ 7,340.00
Labor Category Total Cost
Senior Project
Manager
Project Manager IICAQuality Control
Manager
Engineer Phase
Manager I
Construction
Manager I
Planner III
Project Coordinator
II
Support II Phase Item Costs

2.0 Design Phase (Lump Sum) 2.0 Design Phase (Lump Sum) 0 hrs. x $ 290.00 /hr = $ - 2.02 4 16 1 $ 3,580.00
13 hrs. x $ 230.00 /hr = $ 2,990.00 2.05 2 4 $ 1,080.00 8 hrs. x $ 255.00 /hr = $ 2,040.00 2.06 2 2 $ 770.00
28 hrs. x $ 155.00 /hr = $ 4,340.00 2.07 1 2 $ 540.00
0 hrs. x $ 140.00 /hr = $ - 2.08 2 2 $ 770.00
1 hrs. x $ 180.00 /hr = $ 180.00 2.09 8 $ 2,040.00
0 hrs. x $ 135.00 /hr = $ - 2.10 2 2 $ 770.00
0 hrs. x $ 105.00 /hr = $ - $ -
SUBTOTAL 50 hrs. $ 9,550.00 $ -
$ -
Reimbursables $ -
0 Day x $ 85.00 /Day= $ - $ -
0 Mi x $ 0.655 /Mi= $ - $ -
0 Day x $ 170.00 /Day= $ - $ -
Per Diem 0 Day x $ 74.00 /Day= $ -
Travel & Airline Costs 0 Trip x $ 500.00 /Trip= $ -
$ -
$ 9,550.00 TOTALS 0 13 8 28 0 1 0 0 $ 9,550.00
Labor Category Total Cost
Senior Project
Manager
Project Manager IICAQuality Control
Manager
Engineer Phase
Manager I
Construction
Manager I
Planner III
Project Coordinator
II
Support II Phase Item Costs

4.0 Construction Administration Phase (Time & Materials) 4.0 Construction Administration Phase (Time & Materials) 0 hrs. x $ 290.00 /hr = $ - 4.02 8 6 4 4 $ 3,730.00
30 hrs. x $ 230.00 /hr = $ 6,900.00 4.03 2 4 $ 1,080.00 0 hrs. x $ 255.00 /hr = $ - 4.04 4 2 4 $ 1,790.00
16 hrs. x $ 155.00 /hr = $ 2,480.00 4.05 12 $ 2,760.00
12 hrs. x $ 140.00 /hr = $ 1,680.00 4.06 2 4 $ 1,020.00 0 hrs. x $ 180.00 /hr = $ - 4.07 2 4 4 $ 1,640.00
4 hrs. x $ 135.00 /hr = $ 540.00 $ -
4 hrs. x $ 105.00 /hr = $ 420.00 $ -
SUBTOTAL 66 hrs. $ 12,020.00 $ -
$ -
Reimbursables $ -
2 Day x $ 85.00 /Day= $ 170.00 $ -
750 Mi x $ 0.655 /Mi= $ 491.25 $ -
1 Day x $ 170.00 /Day= $ 170.00 $ -
Per Diem 2 Day x $ 74.00 /Day= $ 148.00 $ -
Travel & Airline Costs 0 Trip x $ 500.00 /Trip= $ - $ - $ 979.25 $ -
$ -
$ 12,999.25 TOTALS 0 30 0 16 12 0 4 4 $ 12,020.00
Mileage
Lodging + Tax & Fees
Support II
Senior Project Manager

SUBTOTAL
Lodging + Tax & Fees
TASK
Project Manager II-CA

SUBTOTAL

LABOR CATEGORY

LABOR CATEGORY

LABOR CATEGORY

PHASE SUBTOTAL
Construction Manager I
Quality Control Manager
Planner III
Quality Control Manager
Engineer Phase Manager I
Auto Rental
AIRPORT: Lake Tahoe Airport
Billing Rate

SUBTOTAL
Total Hours
DATE:

Senior Project Manager
Billing Rate
Coordinate Environmental and Stormwater Pollution Prevention Plan (SWPPP)

PHASE SUBTOTAL
Prepare Environmental Documentation
TASK
TASK
Total Hours Billing Rate

SUBTOTAL

PHASE SUBTOTAL

SUBTOTAL
Coordinate and Attend Meetings with the Sponsor
Prepare Project Scope of Work and Contract
Prepare Preliminary Cost Estimating
Provide Project Coordination
Review Existing Documents
Auto Rental
Mileage
Lodging + Tax & Fees
Mileage
Hangar Taxilanes and Taxilane D Rehabilitation
LOC 23-01 / Jviation Project No. 10017613
Auto Rental
Project Manager II-CA
Support II
Engineer Phase Manager I
Construction Manager I
Planner III
Project Coordinator II

SUBTOTAL
March 10, 2023
Project Coordinator II
Total Hours
Compile/Submit Permits
Calculate Estimated Quantities
Prepare Estimate of Probable Construction Cost
Prepare Project Punch List
Prepare Record Drawings
Provide Project Coordination
Coordinate Quality Assurance Testing
Prepare/Conduct Pre-Construction Meeting
Perform Site Visits During Construction
Revise Construction Plans
Review Plans at 90% Complete
Provide In-House Quality Control
Prepare and Submit Const. Plans

40 Labor Category Total Cost
Construction
Manager I
Phase Item Costs

5.0 On-Site Construction Coordination Phase (Time & Materials) 5.0 100 hrs. x $ 140.00 /hr = $ 14,000.00 14
5 10
10 5.01 100 $ 14,000.00
SUBTOTAL 100 hrs. $ 14,000.00 $ -
$ -
Reimbursables $ -
14 Day x $ 85.00 /Day= $ 1,190.00 $ -
1000 Mi x $ 0.655 /Mi= $ 655.00 $ -
14 Day x $ 170.00 /Day= $ 2,380.00 $ -
Per Diem 14 Day x $ 74.00 /Day= $ 1,036.00 $ -
Travel & Airline Costs 1 Trip x $ 500.00 /Trip= $ 500.00 $ - $ 5,761.00 $ -
$ -
$ 19,761.00 TOTALS 100 0 0 0 0 0 0 0 $ 14,000.00
Contract Hours Phase Fee Reimbursable Costs Total Cost

PART A - BASIC SERVICES (LUMP SUM)

1.0 Preliminary Design Phase (Lump Sum) 40 $ 1,485.50 7,340.00 $ 8,825.50 $

2.0 Design Phase (Lump Sum) 50 $ 9,550.00 $ - $ 9,550.00 90 SUBTOTAL 16,890.00 $ 1,485.50 $ 18,375.50 $

PART B - SPECIAL SERVICES (TIME & MATERIALS)

4.0 Construction Administration Phase (Time & Materials) 66 $ 979.25 12,020.00 $ 12,999.25 $ 66 SUBTOTAL 12,020.00 $ 979.25 $ 12,999.25 $
Contract Hours Phase Fee
Reimbursable Costs
Total Cost

5.0 On-Site Construction Coordination Phase (Time & Materials) 100 $ 5,761.00 14,000.00 $ 19,761.00 $ 100 SUBTOTAL SUBTOTAL $ 5,761.00 14,000.00 $ 19,761.00 $ LUMOS & ASSOCIATES (QA TESTING) $ 16,900.00
SUBTOTAL $ 16,900.00
$ 14,000.00 42,910.00 $ 8,225.75 $ 68,035.75 $
Lodging + Tax & Fees

SUBTOTAL

PHASE SUBTOTAL

SUBTOTAL
Auto Rental
Estimated Working Days/Week from Scope of Work
Total Days Scoped for Resident Engineering
Estimated Hours/Day from Scope of Work
Provide Resident Engineering

TASK LABOR CATEGORY
Total Hours Billing Rate
Construction Manager I Estimated Calendar Days from Scope of Work On-Site Construction Coordination Phase (Time & Materials) *For the purposes of estimating the cost of mileage, per diem, and lodging are calculated in accordance with applicable IRS and GSA guidelines. At the time of invoicing mileage will be invoiced in accordance with published IRS rates at the time of service and per diem will be invoiced in accordance with published GSA rates at the time of service. Lodging will be invoiced as actual expense incurred except in the cases where specific client requirements exist that limit lodging to GSA standards.

TOTAL
SUBCONSULTANT 1

PART B - SPECIAL SERVICES (TIME & MATERIALS)
Mileage

41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 98
99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 4
Agenda Item: Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (Temporary Activities and Uses) (Second Reading)
Executive Summary: The first reading of this ordinance was held on March 14, 2023. Following staff’s presentation, public comment and Council deliberation, the Council, by a vote in favor, adopted the first reading (by title only).

Requested Action / Suggested Motions: Pass an Ordinance amending the South Lake Tahoe City Code Section 6.55.230 for Special Events and Temporary Uses.

CEQA Determination: This Ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

Responsible Staff Member: Madison Dederick, Assistant Planner Responsible Staff Member: Madison Dederick, Assistant Planner Reviewed and Approved By:

Hilary Roverud, Director of Development Services
Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff Report - Special Events.docx
02-ORDINANCE - AMENDING CITY CODE SECTION 6.55.230.docx 03-Redline - SLTCC 6.55.230 Amendment.pdf
04-Special Event Guidelines.docx
05-Special Event Application.docx
130
City Council Agenda Report March 28, 2023 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Ordinance Amending South Lake Tahoe City Code Section 6.55.230 (Second Reading) Location: Citywide
Responsible Staff Member: Madison Dederick, Assistant Planner Background: The City of South Lake Tahoe recognizes that events provide many social, cultural, and economic benefits which enhance the quality of life for residents and visitors. Under the direction of the City Council, staff has worked on creating a singular streamlined permitting process for all events. On February 14, 2023, the City Council considered an ordinance with proposed amendments to South Lake Tahoe City Code Section 6.55.230. The City Council directed staff to remove standard 6.55.230.A.4.m from the ordinance which limited the number of arts and craft booths to nine.

Issue and Discussion: The first reading of this ordinance was held on March 14, 2023.

Following staff’s presentation, public comment and Council deliberation, the Council, by a vote in favor, adopted the first reading (by title only).

Financial Implications: There are no financial implications to amending the City Code. If the Ordinance is adopted at second reading on March 28, 2023, the new the Major and Minor Special Event application fees will be formally adopted on April 4, 2023, during the second meeting for the Master Fee schedule item.

Environmental Considerations: This Ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

Policy Implementations: The proposed amendments to the South Lake Tahoe City Code Section 6.55.230 would create a single streamlined permitting procedure that would be processed by the Development Service Department. Streamlining the event procedures aligns with Goal 3.3 of the City’s Strategic Plan and with Policy ED-1.10 of the City’s General Plan by expanding and supporting event opportunities.
131
Ordinance 2023-XX March 28, 2023 Page 1 of 5
Ordinance 2023-XX
Adopted by the City of South Lake Tahoe
City Council
March 28, 2023
AN ORDINANCE AMENDING CITY CODE SECTION 6.55.230

FINDINGS
A. On April 17, 2012, the City Council approved Special Event Application Guidelines identifying procedures for special event production in South Lake Tahoe.

B. On November 3, 2015, the City Council adopted Ordinance 2015-1094 amending City Code Section 6.55.230 for temporary activities, which became effective on December 3, 2015.

C. The city has since engaged in streamlining event processing by proposing amendments to City Code Section 6.55.230 and repealing the Special Event Application Guidelines. As a result, there will be no differentiation between special events and temporary activities and all events will be subject to City Code Section 6.55.230.

D. For events requiring a permit, staff will maintain documents that assist applicants in understanding materials staff needs to complete an application review. Information in these documents may include, but are not limited to, required submission materials, submission timeframes and permit review levels.

E. On December 20, 2022, the Art, Culture and Tourism Commission held a public hearing and passed a motion recommending adoption of an ordinance amending City Code Section

6.55.230.

F. On January 19, 2023, the Planning Commission held a public hearing and passed a resolution recommending adoption of an ordinance amending City Code Section 6.55.230.

G. On February 14, 2023, the City Council held a public hearing and directed staff to make revisions to the draft ordinance, which City Council considered at its March 14, 2023 meeting.

At the time, City Council held a first reading and directed staff to bring back the ordinance for a second reading on March 28, 2023.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1. Chapter 6.55 Article III is hereby amended to read as follows:

Article III. Other Land Use Regulations

6.55.130 Parking requirements.

6.55.140 Height restrictions.

6.55.150 Setbacks.

6.55.160 Reserved.

6.55.170 Setback exceptions.
132
Ordinance 2023-XX March 28, 2023 Page 2 of 5

6.55.180 Minimum lot size.

6.55.190 Reserved.

6.55.200 Airport land use planning.

6.55.210 Condominium conversions of certain residential property.

6.55.220 Planned unit development.

6.55.230 Special events and temporary uses.

6.55.240 Land capability and land coverage.

6.55.250 Applicable density for various land use designations.

6.55.260 Calculation of allowable density.

6.55.270 Condo-hotels.

SECTION 2. Section 6.55.230 is hereby amended to read as follows:

6.55.230 Special Events and Temporary Uses
Refer to the Temporary Activities and Uses M.O.U. between the TRPA and the City of South Lake Tahoe.

A. Special Events.

1. A special event that complies with the provisions of TRPA Code of Regulations and City of South Lake Tahoe City Code may be conducted without a permit provided it does not include any activity listed in subsection (A)(2) of this section and provided the activity complies with all standards listed in subsection (A)(4) of this section.

2. Permit Required. A special event permit shall be required and obtained from the development services department prior to any activity involving any of the following elements:
a. Road closure or detour;
b. Off-site parking;
c. Private security;
d. Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.); e. Amplified sound;
f. Ground disturbance;
g. Use of city resources (i.e., barricades, signs, traffic control, etc.); h. Activities proposed at night between 10:00 p.m. and 8:00 a.m.; i. Has the potential for more than 500 attendees;
j. Conducted over a period of four or more consecutive days. 133
Ordinance 2023-XX March 28, 2023 Page 3 of 5

3. Exceptions. The following special events do not require a special event permit, but are subject to all standards listed in subsection (A)(4):
a. Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones. Noncommercial means that the event site is not rented for the event with consideration charged for occupancy of the space.
b. Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses.
c. Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.
d. Facility Use. Special events that do not include any activity listed in subsection (A)(b) of this section but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170. e. Parades. Parades are subject to SLTCC 4.30.

4. Standards. All special events, whether a permit is required or not, must comply with all requirements cited below:
a. Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements. b. Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations.
c. Special events shall be limited to a period not to exceed fourteen consecutive days. There shall be a four-day period between special events on a property. d. Consistent with the City Code, the permissible uses in the plan area statements, community plans, and area plans.
e. In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
f. Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
g. Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing. h. Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
134
Ordinance 2023-XX March 28, 2023 Page 4 of 5
i. Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the event. Temporary signs that are part of a special event may be installed up to 14 days prior to the event and shall be removed at the end of the activity.

All signage shall be removed immediately following the event. j. Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
k. Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas. Sidewalks shall be kept open for use by the general public. l. Comply with accessibility requirements of the Americans with Disabilities Act.

5. Where special events involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.

B. Temporary Uses.

1. Permit Required. A city temporary use permit is required for the establishment of a use on a temporary basis.
a. Temporary use permits may be issued for a period consistent with the anticipated length of the use, not to exceed six months. One six-month extension may be granted.
b. Temporary use permits shall not be issued for the sole purpose of conducting a temporary business.
c. Temporary use permits shall not be issued for vending or commercial retail sales. Seasonal sales (i.e., Christmas tree lots, pumpkin patches, candy sales, etc.) conducted by nonprofit groups may be permitted. d. Temporary uses are exempt from the requirement to provide commercial floor area and a verification of coverage.
e. Where temporary uses involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.
f. Temporary uses shall be reviewed and approved for a specific purpose by City of South Lake Tahoe staff for consistency with the City Code, the permissible uses in the plan area statements, community plans, and area 135
Ordinance 2023-XX March 28, 2023 Page 5 of 5
plans. A permissible use listed as allowed may be reviewed at staff level, while a use listed as special requires a public hearing that includes the TRPA hearings officer, city zoning administrator or planning commission and notification of the property owners within a 300-foot radius.

SECTION 3. Adoption of this Ordinance amending City Code Section 6.55.230 repeals the Special Event Application Guidelines approved by City Council on April 17, 2012.

SECTION 4. The City Council finds that adoption of the proposed Ordinance is categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15323 (normal operations of facilities for public gatherings) and 15304(e) (minor alterations of land for temporary uses).

SECTION 5. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 6. This Ordinance shall become effective thirty days from its adoption.

Adopted by the City of South Lake Tahoe City Council on March 28, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:______________
Cristi Creegan, Mayor
Attest:
_____________________________
Susan Blankenship, City Clerk
First Reading: March 14, 2023
Published:

Second Reading: March 28, 2023
Effective: April 27, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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6.55.230 Temporary activities Special events and temporary uses.

Refer to the Temporary Activities and Uses M.O.U. between the TRPA and the Ccity of South Lake Tahoe.

A. A. Temporary Activities.Special Events.

1. a. Minor temporary activities A special event that compliesy with the provisions of TRPA Code of Regulations and Ccity of South Lake Tahoe City Code may be conducted without a permit provided it does not include any activity listed in subsection (A)(b) of this section and provided the activity complies with all standards listed in subsection (A)(dc) of this section.

2. b. Permit Required. A temporary activity special event permit shall be required and obtained from the development services department prior to any activity involving any of the following elements:
a. i. Road closure or detour;
b. ii. Off-site parking;
c. iii. Private security;
d. iv. Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.);
e. v. Amplified music;
f. vi. Ground disturbance;
g. vii. Use of city resources (i.e., barricades, signs, traffic control, etc.); h. Activities proposed at night between 10:00 p.m. and 8:00 a.m.; i. Has the potential for more than 500 attendees;
h.j. Conducted over a period of four or more consecutive days.

3. Exceptions. The following special events do not require a special event permit, but are subject to all standards listed in subsection (A)(d):
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a. Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones.

Noncommercial means that the event site is not rented for the event with consideration charged for occupancy of the space.
b. Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses.
c. Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.
d. Facility Use. Special events that do not include any activity listed in subsection (A)(b) of this section but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170. e. Parades. Parades are subject to SLTCC 4.30.

3.4.d. Standards. All temporary activities special events, whether a permit is required or not, must comply with all requirements cited below:
a. i. Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements. b. ii. Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations. c. iii. Special events shall Bbe limited to activities conducted over a period not to exceed fourteen consecutive days. There shall be a four-day period between temporary activitiesspecial events on a property. d. iv. Consistent with the Ccity Ccode, the permissible uses in the plan area statements, community plans, and area plans.
e. v. In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
f. vi. Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
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g. vii. Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing. g.h. Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
h.i. vii. Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the activity event. Temporary signs that are part of a temporary activity special event may be installed up to 14 days prior to the activity event and shall be removed at the end of the activity. All signage shall be removed immediately following the event.
i.j. ix. Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements.

A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
j.k. x. Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas. Sidewalks shall be kept open for use by the general public.
k.l. xi. Comply with accessibility requirements of the Americans with Disabilities Act.
l.m. xii. Comply with SLTCC 6.10.450(F) limiting the number of arts and crafts booths to nine, as an incidental component.

4.5.e. Where temporary activities special events involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.

B. Temporary Uses.

1. a. Permit Required. A city temporary use permit is required for the establishment of a use on a temporary basis.
a. i. Temporary use permits may be issued for a period consistent with the anticipated length of the use, not to exceed six months. One six-month extension may be granted.
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b. ii. Temporary use permits shall not be issued for the sole purpose of conducting a temporary business.
c. iii. Temporary use permits shall not be issued for vending or commercial retail sales. Seasonal sales (i.e., Christmas tree lots, pumpkin patches, candy sales, etc.) conducted by nonprofit groups may be permitted. d. iv. Temporary uses are exempt from the requirement to provide commercial floor area and a verification of coverage.
e. v. Where temporary uses involve land disturbance, signage or structures, permittees may be required to post a security with the city to ensure compliance with certain conditions of approval. The approval shall state which conditions are the subject of the security.
f. vi. Temporary uses shall be reviewed and approved for a specific purpose by Ccity of South Lake Tahoe staff for consistency with the Ccity Ccode, the permissible uses in the plan area statements, community plans, and area plans. A permissible use listed as allowed may be reviewed at staff level, while a use listed as special requires a public hearing that includes the TRPA hearings officer, city zoning administrator or planning commission and notification of the property owners within a 300-foot radius. (Ord. 902; Ord. 1057 § 1 (Exh. A); Ord. 1094 § 1 (Exh.

A). Code 1997 § 32-21.1)
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Special Event Guidelines

SPECIAL EVENT GUIDELINES

PURPOSE
The City of South Lake Tahoe recognizes that events provide many social, cultural, and economic benefits which enhance the quality of life for residence and visitors. The special event guidelines were created with the purpose of supporting and welcoming events while also ensuring the safety, health, property, and welfare of the community.

The City of South Lake Tahoe City Code Section 6.55.230 establishes the permit requirement criteria, exemptions and standards for all special events. These guidelines establish permit review levels, submission timeframes, and required application materials.

PERMIT REVIEW
Section 6.55.230 of the South Lake Tahoe City Code
Permit Required
A special event permit shall be required and obtained from the Development Services Department prior to any activity involving any of the following elements:
 Road closure or detour
 Off-site parking
 Private security
 Temporary structures (i.e., tents greater than 10 feet by 10 feet, stage, etc.)  Amplified sound
 Temporary land coverage or ground disturbance
 Use of city resources (i.e., barricades, signs, traffic control, etc.)  Activities proposed at night between 10:00 p.m. and 8:00 a.m.  Has the potential for more than 500 attendees
 Conducted over a period of four or more consecutive days Permit Exceptions
The following special events are exempt from obtaining a permit:
 Noncommercial weddings and other single day life events such as birthday parties, holiday parties, etc., that occur in residential zones. Noncommercial means that the event site is not rented for the event with consideration charged for occupancy of the space.
 Seasonal and temporary outdoor retail sales of trees, pumpkins and other items when located in a plan area designated for commercial, public service, or tourist uses. 141
Special Event Guidelines

 Events which are included within the primary use of the property or are accessory to the primary use as determined by the Director of Development Services.  Facility Use. Special events that do not include any activity elements requiring a permit but require use of a city facility do not require a special event permit but are subject to SLTCC 8.05.170.
 Parades. Parades are subject to SLTCC 4.30.

Standards
Whether a permit is required or not, all events must comply with the following:
 Comply with TRPA Code Chapter 22. However, activities qualifying for a TRPA Code exemption are not exempt from city permit requirements.  Comply with all applicable city, county, state, and federal regulations, including but not limited to El Dorado County Department of Environmental Health permitting and regulations, and California Department of Alcoholic Beverage Control permitting and regulations.
 Special events shall be limited to a period not to exceed fourteen consecutive days.

There shall be a four-day period between special events on a property.  Consistent with the City Code, the permissible uses in the plan area statements, community plans, and area plans.
 In the appropriate location for the proposed type and size of event, and accommodate appropriate vehicle circulation and parking, signage, noise mitigation, and waste management.
 Comply with Chapter 7.15 SLTCC, Urban Runoff and Storm Water Quality Management.
 Comply with Chapter 3.35 SLTCC, Tax Rates and Licensing.  Comply with Chapter 4.175 SLTCC, Polystyrene and Plastic Food Packaging Regulations.
 Signage shall not exceed a total of 60 square feet in area and shall be no taller than six feet in height. This may include one banner displayed for the event. Temporary signs that are part of a special event may be installed up to 14 days prior to the event and shall be removed at the end of the activity. All signage shall be removed immediately following the event.
 Comply with fire codes and safety standards set forth by National Fire Protection Association (NFPA) for fire resistant tents and must include an affixed manufacturer’s label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment.
 Not impede pedestrian or vehicle traffic at any time. Vehicle parking, loading or unloading may only occur in a designated parking stall and shall not occur within the city or Caltrans right-of-way, within sidewalk areas, or other publicly used areas.

Sidewalks shall be kept open for use by the general public.  Comply with accessibility requirements of the Americans with Disabilities Act. 142
Special Event Guidelines

Major or Minor
Special events can include a broad range of activities, all of which require unique review and consideration. To help process applications as efficiently as possible the city has established two levels of permit review – major or minor. A minor special event permit is intended for events that are specific to a group of people and has minimal off-site impacts to the surrounding area; a major special event permit is intended for large events which attract a range of individuals and is typically widely advertised to all residence and visitors. The Director of Development service has the discretion to require a major special event permit for any event if they find that the event involves a special circumstance or has the potential for unique or unanticipated impacts.

To differentiate between the two levels of permit review, any one of the following event elements prompt the requirement for a major special event permit:
 Road closure or detour
 Use of city resources (i.e., barricades, signs, traffic control, etc.)  Has the potential for more than 500 attendees
 Conducted over a period of four or more consecutive days Special Event Areas
Special Event Areas are a series of designated parcels which have a standing permit with specific conditions and guidelines for holding events. In approved Special Event Areas, a permit from the Development Services Department is not required; however, the event is subject to the conditions of the Special Event Area permit and approval from the Area’s governing body/management.

The following are current permitted Special Event Areas within the city:
 Heavenly Village: Contact the Park Avenue Development and Management Association (PADMA) about holding events
 Ski Run Boulevard: Contact the Ski Run District Board about holding events Inspection of Event Sites
All major special events will require an inspection of the completed venue setup prior to the event. The inspection will be conducted by the City of South Lake Tahoe Building Official, Fire Inspector, and/or other city staff depending on the nature of the event. Inspections will be included in the conditions of approval on an agreed upon date with the applicant. If an inspection is necessary outside of regular staff work hours, additional fees will apply. 143
Special Event Guidelines

SUBMISSION TIMEFRAME
Applicants are encouraged to submit applications as soon as possible to ensure the city can help coordinate the best event possible. However, to make sure staff has adequate time to process applications, submission must be deemed complete a minimum of:

Major Special Events
90 days prior to event
Minor Special Events
30 days prior to event
All events require an approved permit prior to ticket sales.

APPLICATION REQUIREMENTS
The following sections detail the information required for submission of a complete application depending on the level of review and resources required. However, all special events are unique and additional information may be required at city staff’s discretion.

All Special Event Permits
Event Description: Must provide the name, location, and purpose of the event. The description should clearly identify what will be occurring at this event.

Event Schedule: Start and finish times for each day of the event must be provided, including any additional days and times required for set up and tear-down (including clean up). If applicable, performance schedules and any other important timeframes should be provided.

Event Personnel, Organization, and Liaison: Provide a breakdown of the event staff including the roles of different personnel such as, but not limited to, security, first aid, or parking attendants. An on-site liaison and direct contact information shall be identified for the day of the event should city staff need to relay information to event personnel during the event.

Attendance: Provide the maximum number of participants and/or spectators. For ticketed events, information regarding ticket sales (i.e. when they go on sale and when sales close, how many tickets can be sold, is parking purchased) shall be provided. The Director of Development Services has the discretion to limit the event size and include other requirements such as, but not limited to, requiring ticketed events to specify mode of transportation at time of purchase.

Site Plan: The site plan must be drawn to scale and include the date it was prepared (any revised plans must include the date). The plan must include the location of all aspects of the event as described in the application. This includes, but is not limited to, clearly indicating the location of stages, tents, cables, sound systems, fire extinguishers, fire hydrants, restrooms/portable toilets, litter bins, recycling bins, water holding tanks, and water bottle refill stations (portable or installed). All fencing, gates, entrances, and exits, including emergency 144
Special Event Guidelines

exits and fire lanes must also appear on the site plan. Fire hydrants cannot be obstructed, and their locations should be shown on the plan.
- Restrooms/Portable Toilets: The minimum number of restrooms will depend on the length of the event and number of individuals attending (guest and staff included). At minimum, staff expects the event to meet the standards established by the Portable Sanitation Association International. Additionally, events that will experience temperatures over 80 degrees or will serve alcohol should increase the number of restrooms by 20-30%.

The number of restrooms you’ll need is …
# of
Individuals
Event Length (Hours)
1 2 3 4 5 6 7 8 9 10
1-50 1 1 1 1 2 2 2 2 2 2
100 2 2 2 2 2 3 3 3 3 3
250 2 2 2 2 3 3 3 3 3 3
500 2 4 4 5 6 7 9 9 10 12
1,000 4 6 8 8 9 9 11 12 13 13
2,000 5 6 9 12 14 16 18 20 23 25
3,000 6 9 12 16 20 24 26 30 34 38
4,000 8 13 16 22 25 30 35 40 45 50
5,000 12 15 20 25 31 38 44 50 56 63
*Standards established by the Portable Sanitation Association International: https://www.psai.org/ - Tents: A tent is defined as a portable shelter of skins, canvas, plastic or the like, supported by one or more poles or a frame and often secured by ropes fastened to pegs in the ground or other weighted items. Tents must meet National Fire Protection Association (NFPA) standards and must be approved by the South Lake Tahoe Fire Department (SLTFD). All tents must include an affixed manufacturer’s label stating the tent meet NFPA requirements. If a label is not attached, it will be the applicant’s responsibility to produce documentation from the manufacturer that the tent meets this standard prior to its acceptance.
- Temporary Structures Greater than 120 Square Feet: All structures greater than 120 square feet, such as tents and stages, information to determine compliance with building code must be provided. The information should include the following:
 Structural calculation/details; stamped and wet signed by a design professional  Location, purpose, and gross square footage for each structure  Information regarding each structure’s fire rating
For preconstructed structures this may be in the form of a manufacture spec sheet.

Additional information may be required to determine compliance with health and safety requirements depending on the type of structure.

The following requirements are only applicable to the specific event … Signs and Banners: Signs and banners displayed prior to the event for the purpose of advertising the event must be reviewed and approved by city staff prior to display. Signs and banners must follow the City Code governing signs and banners. The primary and most visible information must be event related.
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Special Event Guidelines

Event Vendors: The event producer is required to obtain a South Lake Tahoe Business and Professions certificate (also referred to as a business license) from the City of South Lake Tahoe. In addition, each event vendor must obtain a Temporary Sellers Permit from the State Board of Equalization. The event producer is required to collect the applicable sales tax due to the City of South Lake Tahoe from each of the vendors, combined with the sales tax due from producer’s event sales that occurred within the City of South Lake Tahoe, to the City’s Finance Department within 90 following the event. All vendor permits must be displayed so provide for inspection by the City of South Lake Tahoe. The applicant shall provide a list of vendors no later than 14-days prior to the event that includes the businesses name, the type of business, their city business license number, and business contact information.

Sale or Handouts of Food and Beverages: Each food vendor (including event producer/applicant) must obtain a food handler safety certification from the El Dorado County Environmental Health Division. Food vendors must comply with the City Code 4.175 Polystyrene and Plastic Food Packaging Regulations, including a ban on single use plastic water bottles. Cooking equipment requires inspection from the Fire Department. The sale or handout of food and beverages requires an event permit from the El Dorado County Health Division. A copy of the event permit from the El Dorado County Environmental Health Division must be provided to the city 14-days prior to event and will be included in the permit conditions of approval.

Alcohol: All sales of beer and liquor during an event require a license from California Alcohol Beverage Control Board. Events with planned sale or handout of alcohol must indicate where the distribution or sale will be located on the Site Plan attached to the application. A copy of the ABC permit must be provided to the city prior to event and will be included in the permit conditions of approval.

Facility Use: The City Parks and Recreation Department has several facilities which may be available to host your event. Facilities include:
- Recreation Complex
- Bijou Park
- Regan Beach West
- Lakeview Commons at El Dorado Beach
Rental of all facilities are subject to the fees establish in the City of South Lake Tahoe Master Fee Schedule.

If the event does not require a special event permit a facility use permit is still required. To check availability and request to reserve one of Parks and Recreations facilities, please email [email protected]
Events at the Community College Recreation Fields: If the event is being proposed to be held at the Lake Tahoe Community College proof of date reservation is required at time of submittal. The Community Play Consortium will issue an approval once the city has issued a permit. Please contact the Community Play Consortium for information about reservations and use of the recreational facilities: https://www.ltcc.edu/campusresources/cpc.php 146
Special Event Guidelines

Additional Requirements for Major Special Event Permits Notification: All residents and businesses within 300 yards of the event venue shall be notified in writing of the event date, planned hours of operation and event content no less than thirty days prior to the event. The notification zone may be extended based on potential impacts to be determined by the Director of Development Services. Notification must include phone numbers for contacts before, during and following the event. The city must approve the content of the written notification and may require proof of its delivery.

Distributed Event Information: The applicant shall provide city staff with copies of the information distributed to the event ticket holders. Information provide to the ticket holders should include modes of transportation, parking, sustainability measures, stewardship, safety, and event activities.

Traffic, Transportation, and Parking Plan: The applicant shall demonstrate adequate traffic, transportation, and parking measures by providing a written explanation and site plan. The documentation shall also include measures and information regarding emergency vehicle access. Traffic impacts must be identified and should minimize disruptions to business and residential traffic flows. All traffic control measures such as barricades, lane divider (bean) poles, and signage should be identified. Note that barricades provided by event organizers must meet Workers’ Compensation Board standards. The times and locations of event activities shall be planned to avoid primary access routes to neighborhoods and businesses. Public transit in the area shall be considered to minimize disruptions to bus routes. The event shall take appropriate measures to reduce parking impacts and overflow into surrounding neighborhoods. The city may require no parking signage to reduce potential traffic impacts in certain areas. The applicant must include consideration of how participants and spectators will travel to the event. The event shall encourage and facilitate alternative transportation methods such as cycling (e.g. bike lockups or valet), carpooling, shuttles and public transit. A schedule and plan for such considerations as vehicle access for set up, delivery of supplies and access for vendors must be provided. Vehicle movement on-site may not be permitted during times when the event is open to the public. The event shall also detail the parking locations for organizers, performers, vendors, spectators and participants.

Disabled Access: Describe and include a site map of how the event will include provisions for access for persons with disabilities in compliance with the Americans with Disabilities Act and California Building Code Chapter 11B for Persons with Disabilities. This is important both for the disabled and the elderly which may have an interest in attending the event. Disabled access includes parking and street access, pathways, washrooms and viewing areas.

Sound Management Plan: All events are subject to the noise standards established by City of South Lake Tahoe and the Tahoe Regional Planning Agency. The applicant is required to provide a schedule of artists and entertainers, anticipated dB levels, and methods for controlling the type and volume of sound produced by the event. The Director of Development Services may limit the hours, volume, or any other aspect of the event to ensure it does not unreasonably impact neighboring residents or businesses. As deemed appropriate by the Director of Development Services, the city may require specified sound monitoring to be conducted by the event manager and/or additional notification requirements.

Safety and Security Plan: The applicant has a responsibility for the behavior and safety of event participants. The safety and security plan shall demonstrate that appropriate security is 147
Special Event Guidelines

in place and designed to protect event participants and the public. Security personnel should be experienced and capable of handling the situations which they may face. The plan shall outline where security will be positioned at all scheduled times of the event and describe the emergency and communication protocols in place. Site design and event management such as ticket sales, vehicle and pedestrian circulation, and appropriate fencing shall be used to help minimize risk of safety and security problems. The plan shall also include details such as appropriate temporary lighting for parking and pedestrian areas to ensure the safety of event participants. Lighting should be directed downward and should not produce off-site lighting impacts.

Sustainability, Waste Management and Edible Food Recovery Plan: City Resolution 2011- 40 requires all city sponsored events to utilize the South Tahoe Refuse Special Event Recycling Quick Kit Program. Events not sponsored by the City but authorized by a Special Event Permit are required to identify effective waste management that will result in minimal impacts to the event facility and surrounding environment. An effective Waste Management Plan goes beyond providing recycling containers on-site and indicating trash and refuse will be collected. The city is located on the shore of Lake Tahoe, which has been designated an Outstanding National Resource Water, a rare and special designation. The city encourages event producers/applicants to maximize diversion and minimize waste. Diversion is maximized via recycling and composting. Food-only can be gathered and brought to a composter by the local waste hauler. The waste hauler does not accept single use foodservice ware labeled “compostable”. Microplastics are being found in Lake Tahoe. Effective waste management also minimizes all single use plastic and encourages paper when possible. City Code Chapter 4.175 describes Polystyrene and Plastic Food Packaging Regulations. This includes a ban on expanded polystyrene (sometimes called Styrofoam) containers provided by vendors. It prevents vendors from providing single use foodservice ware except upon request. It bans single use plastic water bottles (less than one gallon) from being distributed at a city facility or city-affiliated event and all city concessionaires, lessees, licensees, and permittees for facility use, and special events, effective April 22, 2023. This does not apply in cases of emergency, as designated by the City Manager. Additionally, Senate Bill 1383 mandates edible food recovery for large events of over 2000 attendees per day of operation, beginning in 2024. Event organizers must find a recovery organization to donate food to and must document the type and weight of food donated and report to the City’s Sustainability Coordinator, in the Office of the City Manager.

Special Events Using City Resources
Applicants may request any of the city resources listed below; however, request of city resources does not guarantee approval to use requested resources and fees may apply.

Police: The city may require the presence of police to ensure public safety. A safety and security plan will be prepared for all major special event permits. Only Police or others designated by Police have authority to undertake traffic control duties in the City of South Lake Tahoe. Police must be on location where there are road closures. Any event using streets may not begin until the senior police officer on-site ensures that the route is secured, and all required resources are in place.

Fire Department: Fire personnel may be requested or required by the city to ensure public safety. Most requirements of the Fire Department will be undertaken during the approval 148
Special Event Guidelines

process and through any required inspections of the site setup. In some cases, Fire Department services may be requested, for example, to provide hydrant hookups or fire boat presence.

For more information regarding Fire Department requirements please visit the South Lake Tahoe Fire Rescue page: https://www.cityofslt.us/384/Fire Traffic Control: The City’s Public Works Department may be able to rent out traffic control equipment such as barricades, lane divider (bean) poles, and signage to ensure traffic control needs are met and the safety of participants and the public is ensured. Summarize the specific requests for supporting traffic, transportation, and parking. Note: Most traffic control request will be contracted, and the applicant will be subject to the fees incurred by the city. Requests that can be accommodated by city staff and equipment are subject to the fees established by the City of South Lake Tahoe Master Fee Schedule.

Access to Power or Water: The City of South Lake Tahoe may be able to provide access to water, or power at some sites. Describe how much power is required and how it is intended to be distributed.

EVENT EXPECTATIONS
Conditionals of Approval
All special event permits, major or minor, will include conditions of approval that are specific to the event.

Insurance
The following is provided as guidance to event planners and promoters. The city assumes no liability or risk in offering the following guidance regarding events and encourages all event promoters/applicants to seek legal advice regarding the type and amount of insurance necessary to fully protect the event promoters/applicants. Managing risk of damage to property and injury to persons is an important part of planning an event. Identify any elements of risk associated with the event and ensure they are addressed before the event begins. Permission will not be granted to hold an event until proof of satisfactory insurance has been received and approved by the City’s Risk Management staff and/ or the City Attorney’s Office. All information required in the application must be completed and returned before a permit will be issued. In most cases, the city shall be named as additionally insured and indemnified against claims against the event. Waivers signed by event participants are recommended for events on private property and required for events on property owned by the city as a means of letting them know that there is some risk involved in participating in the event. This may reduce liability should a mishap occur. Event promoters/applicants are encouraged to obtain legal advice before deciding the type and level of insurance necessary for their event.

Compliance
The city retains the right to cancel the event up to and including the day of the event, or at any time during the event in an emergency or if the applicant does not adhere to the special event 149
Special Event Guidelines

guidelines or any other related permit conditions. Organizers must designate a named on-site liaison person with authority to ensure compliance with permit conditions or stop the event, if necessary, at any time.

Enforcement of all Special Event Permits is subject to City Code Section 6.55.070. 150
Special Event Application Page 1 of 8

CITY OF SOUTH LAKE TAHOE
Development Services Department, Planning Division
1052 Tata Lane, South Lake Tahoe CA 96150
Phone (530) 542-6010 • Fax (530) 541-7524
Web address: www.cityofslt.us/

SPECIAL EVENT APPLICATION

GENERAL EVENT INFORMATION
Name of Event: __________________________________________________________________ Date and Time of Event: ___________________________________________________________ Location/Address: ________________________________________________________________ Assessor Parcel Number (APN): (If known) ______________________________________________ Special Event Elements Requiring a Permit
Please select all applicable elements of the proposed special event that prompt the permit requirement. If one or more boxes in the major category is checked, a major special event permit is required. Please note the Director of Development Services has the discretion to require a major special event permit for any event.

Minor Major
□ Off-site parking □ Road closure or detour
□ Private security □ Use of city resources
□ Temporary structures □ Potential for more than 500 individuals □ Amplified sound □ Conducted over a period of four or more □ Ground disturbance consecutive days
□ Activities between 10:00 p.m. & 8:00 a.m.

APPLICANT INFORMATION
The applicant(s) will be considered the primary point(s) for correspondence and contact from the City unless otherwise requested in writing.

Name: ____________________________________________ Phone #:_____________________ Mailing Address: _________________________________________________________________ City: ______________________________________State: _____ Zip Code: __________________ Email Address: __________________________________________________________________

PROPERTY OWNER INFORMATION
Property owner(s) same as above: _______
(Skip this section if same as above)
Name: ____________________________________________ Phone #:_____________________ Mailing Address: _________________________________________________________________ City: ______________________________________State: _____ Zip Code: __________________ Email Address: __________________________________________________________________ 151
Special Event Application Page 2 of 8
Development Services Department, Planning Division

APPLICATION SUBMITTAL REQUIREMENTS & ACKNOWLEDGEMENT
Your application will be deemed incomplete if any of the following required items are not submitted with this application packet. Incomplete applications will not be processed. Some applications may require additional information or a major activity permit at the discretion of the Development Services Director. □ Completed Special Event Application including:
- Applicant and Property Owner signatures
- All pages of the application included in the information checklist - Any supplemental materials requested/required in the information checklist □ Application Fee
Application materials may be submitted to the Development Services Department via email ([email protected]), mail (Attn: Planning Department), or in person during Permit Center public hours (1052 Tata Lane, South Lake Tahoe, CA 96150).

I hereby declare under penalty of perjury that this application and all information submitted as part of this application are true and accurate to the best of my knowledge. I am the owner of the subject property or have been authorized in writing by the owner(s) of the subject property to represent this application, and I have obtained authorization to submit this application from any other necessary parties holding an interest in the subject property. I understand it is my obligation to obtain such authorization, and I further understand that the city accepts no responsibility for informing these parties or obtaining their authorization.

I understand that I am responsible for all fees set forth in the City of South Lake Tahoe Master Fee Schedule associated with this application.

Applicant(s) Signature(s): __________________________________________ Date: _________________ Property Owner(s) Signature(s): ____________________________________ Date: __________________ For Staff Use
□ Major Permit □ Minor Permit □ City Resource Required
Amount Paid: ______________ Date: ________________ Project File No.: _________________ Application Continues on Page 3
152
Special Event Application Page 3 of 8
Development Services Department, Planning Division

SPECIAL EVENT APPLICATION

INFORMATION CHECKLIST

ALL SPECIAL EVENT PERMITS
(Checklist Section 1)
Description of Event
See Special Event Guidelines Page 4
Event Schedule
See Special Event Guidelines Page 4
Date Start Time End Time Total Duration
Setup
Event
Tear-down
&
Clean up
Is amplified sound
proposed?
□ No
□ Yes, type/genre of amplified sound: _______________________________ Day of Event On-Site Contact Person
See Special Event Guidelines Page 4
Name: ________________________________________ Position: _________________________________ Phone Number: _________________________________
Day of Event Staffing
See Special Event Guidelines Page 4
Organizers □ None □ Yes, __________ # of individuals
Parking Attendants □ None □ Yes, __________ # of individuals Security □ None □ Yes, __________ # of individuals
First Aid/Medical □ None □ Yes, __________ # of individuals General Event Volunteers □ None □ Yes, __________ # of individuals Other: ________________________ □ None □ Yes, __________ # of individuals 153
Special Event Application Page 4 of 8
Development Services Department, Planning Division
Attendance
See Special Event Guidelines Page 4
Maximum number of individuals to attend: ________________ Are tickets being sold? □ No □ Yes
If yes, please provide information regarding ticket sales as established in the special event guidelines:
________________________________________________________________________________________ ______________________________________________________________________________________ Site Plan
See Special Event Guidelines Page 4 & 5
Provide a site plan/map of the event. The site plan must be drawn to scale and include the date it was prepared.

Identified N/A
Structures
□ □ Structures/tents/vendors (labeled with purpose, i.e., stage, food truck, shade, bar, first aid) NOTE: Additional documentation is required for temporary structures over 120 square feet, see Special Event Guidelines for details □ □ Restrooms/wash stations including total number provided (consistent with standards established in the special event guidelines)
□ □ Trashcans and recycle bins including type
□ □ Water bottle refill stations and water holding tanks Pedestrian & Vehicle Circulation/Accessibility
□ □ Vehicle entrance, exits, and overall traffic flow (please include any information regarding traffic control measures such as no parking signs or location of parking attendants)
□ □ Overall circulation plan including entrance/exit paths and signage □ □ Details for other modes of transportation event organizers will encourage such as drop off locations, public transportation, bicycle parking, or walking paths
□ □ Identify ADA accessibility
Safety and Security
□ □ Identify emergency vehicle access roadways with egress locations □ □ No smoking signs
□ □ Fencing and gates including type of fencing, elevations/details, and securement methods
□ □ Location of fire hydrants and fire extinguishers (2A:10-B-C); one (1) fire extinguisher per tent and one (1) for every 1,000 square feet of event area □
Attached
154
Special Event Application Page 5 of 8
Development Services Department, Planning Division
Site Plan (Continued)
Event Power Supply
□ □ Location and types of generators
□ □ Sound systems
□ □ Electrical setup including but not limited to cable paths with protection and spider boxes
Sign and Banners
See Special Event Guidelines Page 5
Provide signs and banners to be displayed prior to the event for the purpose of advertising the event for review and approved by city staff prior to display. The primary and most visible information must be event related.
□
Attached
□
N/A
Event Vendors
See Special Event Guidelines Page 6
Applicants City of South Lake Tahoe Business License Number: __________________________ The applicant shall provide a list of vendors no later than 14-days prior to the event that includes the businesses name, the type of business, their city business license number, and business contact information.
□
N/A
Sale or Handout of Food & Beverage
See Special Event Guidelines Page 6
A permit from El Dorado County Environmental Health Division is required for the sale or handout of food and/or beverages. A copy of the permit must be provided to the city 14-days prior to event.

The following is a link to additional information regarding county requirements/applications:
https://www.edcgov.us/Government/emd/environmentalhealth/Pages/temporary_food_facilities.aspx □
N/A
Alcohol Sales
See Special Event Guidelines Page 6
A permit from California Department of Alcoholic Beverage Control is required for the sale of alcohol. A copy of the permit must be provided to the city 14-days prior to event.

The following is a link to additional information regarding ABC Temporary Event Permits:
https://www.abc.ca.gov/licensing/license-forms/event-authorization/ □
N/A
155
Special Event Application Page 6 of 8
Development Services Department, Planning Division
Facility Use
See Special Event Guidelines Page 6
Please indicate if you would like to request any of the following city facilities for the event. A request does not guarantee approval to use a requested city facility. Approval will be subject to fees established in the City of South Lake Tahoe Master Fee Schedule.  Recreation Complex  Regan Beach West
 Bijou Park  Lakeview Commons at El Dorado Beach
□
N/A
Events at the Community College Recreation Fields
See Special Event Guidelines Page 6
If the event is being proposed to be held at the Lake Tahoe Community College Recreational Facilities, proof of date reservation is required.

The following is a link to information about reservations and use of the recreational facilities:
https://www.ltcc.edu/campusresources/cpc.php
□
Attached
□
N/A

MAJOR SPECIAL EVENT PERMITS
(Checklist Section 2)
Notification
See Special Event Guidelines Page 7
All residents and businesses within 300 yards of the event venue shall be notified in writing of the event no less than 30 days prior to the event occurrence. Prior to notification the city must approve the content of the written notification.

Attached a draft neighbor notification letter including the following:
- Event date and planned hours of operation (including sound testing) - Description identifying what will be occurring at the event - Phone numbers for contacts before, during and following the event □
Attached
Distributed Event Information
See Special Event Guidelines Page 7
The applicant shall provide city staff with copies of the information distributed to the event ticket holders. Information provide to the ticket holders should include modes of transportation, parking, sustainability measures, stewardship, safety, and event activities. □
Attached
156
Special Event Application Page 7 of 8
Development Services Department, Planning Division
Traffic, Transportation, and Parking Plan
See Special Event Guidelines Page 7
The applicant shall demonstrate adequate traffic, transportation, and parking measure by providing a written explanation and site plan. The documentation shall also include measures and information regarding emergency vehicle access. The plan should include the following information:
 Identify traffic impacts and actions taken to minimize disruptions to business and residential traffic flows
 Identify traffic control measures such as barricades, lane divider (bean) poles, and signage  Identify the times and locations of event activities and explain how the event will be planned to avoid primary access routes to neighborhoods and businesses  Identify public transit in the area and potential disruptions to bus routes  Identify measures taken to reduce parking impacts and overflow into surrounding neighborhoods
 Include consideration of how participants and spectators will travel to the event. Identify how the event shall encourage and facilitate alternative transportation methods such as cycling (e.g., bike lockups), carpooling and public transit.
 Provide a schedule and plan for such considerations as vehicle access for set up, delivery of supplies and access for vendors must be provided
 Identify parking locations for organizers, performers, vendors, spectators, and participants □
Attached
Plan for Disabled Access
See Special Event Guidelines Page 7
Describe and include a site map detailing how the event will include provisions for access for persons with disabilities. This includes parking and street access, pathways, washrooms and viewing areas.
□
Attached
Sound Management Plan
See Special Event Guidelines Page 7
Provide a schedule of artists and entertainers, anticipated dB levels, and methods for monitoring and controlling the type and volume of sound produced by the event. □
Attached
Safety and Security Plan
See Special Event Guidelines Page 7 & 8
The applicant has a responsibility for the behavior and safety of event participants. The safety and security plan shall demonstrate that appropriate security is in place and designed to avoid risk of unintended police callouts. Security personnel should be experienced and capable of handling the situations which they may face. The plan shall outline where security will be positioned at all scheduled times of the event and the emergency and communication protocols in place. Site design and event management such as ticket sales, vehicle and pedestrian circulation, and appropriate fencing shall be used to help minimize risk of security problems. The plan shall also include details such as appropriate temporary lighting for parking and pedestrian areas to ensure the safety of event participants.
□
Attached
157
Special Event Application Page 8 of 8
Development Services Department, Planning Division
Sustainability and Waste Management
See Special Event Guidelines Page 8
The applicant shall provide waste management plan demonstrating that the event will result in minimal impacts to the event facility and surrounding environment. The city encourages event producers/applicants to strive to maximize diversion and minimize waste. Diversion is maximized via recycling and composting. Food-only can be gathered and brought to a composter by the local waste hauler. The waste hauler does not accept single use foodservice ware labeled “compostable”.

Effective waste management also minimizes all single use plastic and encourages paper when possible. City Code Chapter 4.175 describes Polystyrene and Plastic Food Packaging Regulations.

This includes a ban on expanded polystyrene (sometimes called Styrofoam) containers provided by vendors. It prevents vendors from providing single use foodservice ware except upon request. It bans single use plastic water bottles (less than one gallon) from being distributed at a city facility or city affiliated event and all city concessionaires, lessees, licensees, and permittees for facility use, and special events.

Senate Bill 1383 mandates edible food recovery for large events of over 2000 attendees per day of operation, beginning in 2024. Event organizers must find a recovery organization to donate food to and must document the type and weight of food donated.
□
Attached

SPECIAL EVENTS USING CITY RESOURCES
(Checklist Section 3)
See Special Event Guidelines Page 8 & 9
Please indicate if you would like to request any of the following city resources for the event. A request does not guarantee approval to use a requested city resource. Approval of city resources will be subject to fees established in the City of South Lake Tahoe Master Fee Schedule.

Police □ No □ Yes, detailed request attached
Fire Department □ No □ Yes, detailed request attached
Traffic Control □ No □ Yes, detailed request attached
Access to Water or Power □ No □ Yes, detailed request attached APPLICANT’S ACKNOWLEDGMENT OF SPECIAL EVENT GUIDELINES AND CSLT CITY CODE SECTION 6.55.230
I confirm that I have reviewed the Special Event Guidelines and CSLT City Code § 6.55.230 and have submitted all the required materials on this checklist. I acknowledge that failure to comply with these requirements my result in my application not being accepted.

Applicant(s) Name: ____________________________________________ Applicant(s) Signature(s): __________________________________________ Date: ________________ 158
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 5
Agenda Item: Citizen Appointments to Commissions and Boards Executive Summary: In November 2022, the City Clerk began soliciting applications for citizen appointments to the Arts, Culture, and Tourism Commission, Police Advisory Commission, Planning Commission, Airport Land Use Commission, Building and Housing Board of Appeals, Independent Citizens' Oversight Board, and the Parks & Recreation Commission, for terms expiring in February 2023.

The solicitation and appointment of citizens to various boards and commissions meets the requirements set forth in Resolutions 2018-111 and Resolution 2022-011 and conforms to City Council Protocols.

Requested Action / Suggested Motions: Interview applicants and Pass a Motion appointing applicants as follows: 1 member to serve a four-year term to the Independent Citizens' Oversight Committee (Measure P), 1 member to serve a two-year term to the Airport Land Use Commission, and direct the City Clerk to continue soliciting for applications to the remaining vacancy.

Responsible Staff Member: Susan Blankenship, City Clerk Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Reviewed and Approved By:

Heather Stroud, City Attorney
Attachments:
01-Staff Report - Citizen Appointments.docx
02-ALUC - Manfredi_Redacted.pdf
03-ICOC - Wood_Redacted.pdf
04-Maddy Act List.pdf
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Council Agenda Report March 28, 2023 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Citizen Appointments to Commissions and Boards
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk (530) 542-6005 Background: At their January 10, 2023, meeting City Council appointed members to serve on the City’s Boards and Commissions. No applications were received for the Airport Land Use Commission and Council provided direction to re-solicit for applications. During the appointment process, the City Clerk received an email from applicant (Xistra-Rich) for the Citizens Independent Oversight Committee who withdrew their appointment. The City Clerk re-solicited for this position.

Issue and Discussion: One application was received for two positions to the Airport Land Use Commission (2-year term)
o Alberto Manfredi
One application was received for one position to the Independent Citizens’ Oversight Committee. (4-year term)
o Jude Wood
The City Clerks recommends appointing members from the applications received and continue to solicit for applications to the Airport Land Use Commission until filled.

Financial Implications: Costs associated with staff support of the individual commissions/boards have been budgeted for within the department who oversees the commission.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: The solicitation and appointment of citizens to various boards and commissions meets the requirements set forth in Resolution 2018-111 and Resolution 2022-011 and conforms to City Council Protocols.
160
161
162
Revised 01 10 2023

LOCAL APPOINTMENTS LIST
Government Code 54972 (Maddy Act)
AIRPORT LAND USE COMMISSION (2 Year Term)
Meets as needed to review compatibility of land use plans and regulations around the airport.

Name Date Appointed Term Expires
Vacant
Vacant
BUILDING BOARD OF APPEALS (2 Year Term)
Meets as needed to hear appeals of Building Official determinations & monitor City building use, maintenance & construction requirements.

Name Date Appointed Term Expires
Keith Roberts 1/10/2023 2/2025
Frank Sylvester 1/18/2022 2/2024
Courtney Schmidt 3/1/2022 2/2024
Seth Howard 8/9/2022 2/2024
Scott McGill 1/10/2023 2/2025
INDEPENDENT CITIZENS’ OVERSIGHT COMMITTEE (MEASURE P) (4 Year Term) Meets as needed to provide direction to City Council & Staff regarding the use & accounting of Measure P funds.

Name Date Appointed Term Expires
Jerry Bindel 1/10/2023 2/2026
David Gregorich 1/10/2023 2/2026
Marissa Fox 1/10/2023 2/2026
Faye-Marie Pekar 1/10/2023 2/2026
Vacant
PARKS & RECREATION COMMISSION (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to city parks and recreation.

Name Date Appointed Term Expires
Amelia Richmond 1/10/2023 2/2024 (limited term vacancy) Kira Smith 1/10/2023 2/2025
Jerry Bindel 1/18/2022 2/2024
David Gregorich 1/18/2022 2/2024
Peter Fink 1/10/2023 2/2025
Margaret Kovarik-Maxhimer 1/10/2023 2/2025
Nicole Ramirez-Thomas 1/10/2023 2/2025
PLANNING COMMISSION (Alternating 2 Year Terms)
Meets monthly to assist in matters relating to the City’s general plan, serve as Delinquent Refuse Hearing Board & perform duties set forth in Article 7 of the Government code.

Name Date Appointed Term Expires
Natalia Wieczorek 1/10/2023 2/2025
Keith Roberts 1/18/2022 2/2024
Gavin Feiger 1/18/2022 2/2024
Nick Speal 1/10/2023 2/2025
Seth Howard 1/10/2023 2/2025
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Revised 01 10 2023
Arts, Culture and Tourism Commission (Alternating 2 Year Terms) Meets quarterly to advise City Council on policies and projects relating to Arts, Culture and Tourism.

Name Date Appointed Term Expires
Stacey Ballard 1/10/2023 2/2025
Eleanor Brennan 1/10/2023 2/2025
David Hamilton 1/10/2023 2/2025
Scott Forrest 1/18/2022 2/2024
Bryan Yerian 1/18/2022 2/2024
Tony Lyle 1/18/2022 2/2024 (non-voting representative)
Police Advisory Commission (Alternating 2 Year Terms)
Meets quarterly to advise, assist, and collaborate on police/community issues.

Name Date Appointed Term Expires
Ayana Morali 1/10/2023 2/2025
Erika Gonzalez 1/10/2023 2/2025
Tom Davis 1/10/2023 2/2025
Claudia Andersen 1/18/2022 2/2024
Justin Zunino 1/18/2022 2/2024

Council Commissions with citizen representation
EL DORADO COUNTY COMMUNITY ACTION COUNCIL - Council Commission with citizen representative Name Date Appointed Term Expires
Brian Conway 12/13/2022 Appointment considered annually EL DORADO COUNTY COMMISSION ON AGING - Council Commission with citizen representative Name Date Appointed Term Expires
Chantelle Schenning 12/13/2022 Appointment considered annually

TRPA ADVISORY PLANNING COMMISSION – Council Commission with citizen representative Name Date Appointed Term Expires (2 Year Term)
Susan Chandler 12/13/2022 12/2024
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 6
Agenda Item: Discussion of South Lake Tahoe City Code Section 6.10.450 (Temporary Arts and Craft Shows)
Executive Summary: Since 1998, South Lake Tahoe City Code Section 6.10.450 has regulated outdoor arts and craft shows, which are defined as being for the sole purpose of exhibit, display and sale of hand-produced arts and crafts, as well as fine art. All temporary arts and crafts shows are required to obtain a permit and are subject to provisions such as merchandise and artist/vendor standards, appearance standards, operational standards, maximum number of shows, and eligibility requirements.

On February 14, 2023, City Council requested that an item be brought back to discuss potential amendments to this ordinance.

Requested Action / Suggested Motions: Receive report from staff and provide direction regarding possible amendments to Temporary Arts and Craft Shows Ordinance.

Responsible Staff Member: Madison Dederick, Assistant Planner Responsible Staff Member: Madison Dederick, Assistant Planner (530) 542-6022 Reviewed and Approved By:

Hilary Roverud, Director of Development Services
Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01 - Staff Report - Arts and Crafts Code Disscussion.docx 02-South Lake Tahoe City Code Section 6.10.450.pdf
03-ORD 2013-1058 Temporary Arts and Crafts Shows.pdf
04-ORD 2015-1090 Temporary Arts and Crafts Shows.pdf
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City Council Agenda Report March 28, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Discussion of South Lake Tahoe City Code Section 6.10.450 (Temporary Arts and Craft Shows)
Location: Citywide
Responsible Staff Member: Madison Dederick, Assistant Planner Background: South Lake Tahoe City Code Section 6.10.450 regulates outdoor arts and craft shows, which is defined as being for the sole purpose of exhibit, display and sale of handproduced arts and crafts, as well as fine art. All temporary arts and crafts shows are required to obtain a permit and are subject to provisions such as merchandise and artist/vendor standards, appearance standards, operational standards, limits on the number of shows, and eligibility requirements.

At the February 14, 2023, City Council meeting, council members directed staff to bring forward a discussion item regarding the regulation of temporary arts and craft shows. Over the years City Council has made amendments to the City Code regulating arts and craft shows, including changes to the frequency, location, and days in which arts and craft shows can be held, as well as adding criteria and standards to review the proposed exhibitors.

Issue and Discussion: The item before the City Council is to discuss City Code Section

6.10.450 (Temporary Arts and Craft Shows) and provide staff with direction. Because this is a land use issue and contained in the Zoning Ordinance, the Planning Commission must consider any change to the regulation and provide a recommendation before Council action.

The City has specifically regulated arts and crafts shows since 1998 and amended these regulations several times. In 2003, Ordinance 937 removed restrictions limiting number of shows each weekend and removed the condition that shows cannot be held on consecutive weekends.

In 2013 the City Council amended the ordinance to limit the total number of shows to 10 for the 2014 season and 8 for the 2015 season and limited the number of arts and crafts shows to be held at any one site during each summer season to four (4). The amendments also added conditions for site size, booth setup, access, sanitary facilities, parking and ingress/egress. In 2015 the ordinance was amended to continue the maximum number of arts and craft shows to be limited to 8 per season and added appearance and quality of merchandise criteria that the promoter is responsible for enforcing.
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City Council Agenda Report March 28, 2023 Page 2 of 3
Issues that have been raised as part of previous Planning Commission and City Council discussions on arts and crafts shows include:
 Merchandise versus arts and crafts. Local businesses and the community have expressed concerns that the merchandise displayed and sold at the arts and crafts shows is not hand-crafted and not fine art.
 Competition with existing businesses. Local businesses selling merchandise similar to items displayed and sold at the arts and crafts shows are concerned with the competition presented by the arts and crafts shows. The local businesses pay rent and license fees throughout the year. The arts and crafts shows enjoy the benefits of the wellpopulated summer season, which some local businesses view as an unfair advantage.  Effect on neighborhood and community appearance. Community members have expressed concerns about travel trailers parked in the neighborhoods and surrounding areas associated with the participants of the shows. Arts and Crafts shows are typically held in parking lots of existing local businesses. The combination of the display area for the booths and the additional parking required for the show can impact available parking for the local businesses and spill over into residential neighborhoods.  Revenue for property owners. Concerns that one or more property owners who previously hosted arts and crafts show lost a source of revenue due to amendments in the code reducing the number of arts and craft shows. Revenue to property owners from arts and crafts show promoters is a rental fee paid by the show promoter to property owners who agree to host the event on their property. The City's most recent code amendments for arts and crafts shows lifted restrictions as to where the shows can be held which provided show promoters more choices where arts and crafts shows may be held. It is up to property owners to choose the rental rate to attract and retain the shows as tenants.

Since the ordinance was last amended, every year from 2016 to 2019 the city only received and issued one temporary arts and craft permit. Each permit was issued to Artist to You, LLC, for four shows to be held the South Tahoe Middle School. In 2020, the city did receive and issue a permit to Artist to You LLC to again hold arts and crafts fairs at the South Tahoe Middle School, however due to COVID-19 the temporary arts and crafts show did not occur. No applications have been received since 2020.

Financial Implications: None.

Environmental Considerations: Providing direction to staff on possible future regulations is not approval of a “project” subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15352 and 15378(a) because it does not commit the agency to a definite course of action or have a potential for resulting in a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
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City Council Agenda Report March 28, 2023 Page 3 of 3
Policy Implementations: Policy implementation will be determined by the direction provided by City Council. It is common practice to review and revise existing Ordinances to ensure alignment with the current City mission, vision, and values.
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6.10.450 Temporary arts and craft shows.

Outdoor arts and craft shows, as defined herein, are those shows that are granted permits by the city of South Lake Tahoe for the sole purpose of exhibit, display and sale of hand-produced arts and crafts, as well as fine art. Excluded are those handmade or manufactured items which have been purchased from another craftsperson or manufacturer for resale purposes.

All temporary arts and crafts shows shall obtain a permit and shall be subject to the following provisions:

A. Standards for Merchandise and Artists/Vendors. The following criteria and standards shall be used to review the proposed exhibitors, and the following standards shall apply to all approved exhibits:

1. Hand Produced. All arts and crafts and fine arts exhibited, displayed and sold shall be limited to those that are hand produced, except as follows:
a. Arts and crafts and fine arts may use premanufactured parts or goods as raw materials that are essential for the production of the final good or product. b. Premanufactured items shall not be sold as an individual product, but may be incorporated and sold as part of the art or craft such as a premanufactured chain or bracelet for a hand-crafted art or craft, or premanufactured beads for a necklace, bracelet or earrings, or a premanufactured tee-shirt when decorated with beading, painting or other similar embellishment created by an artist.

2. Demonstrations. Exhibitors are encouraged to demonstrate artistry or craftsmanship by producing items during the show.

3. Variety. Shows shall incorporate a sampling of many types of arts and crafts and fine art.

B. Appearance Standards. The promoter shall provide the conditions of approval and appearance standards of the shows and the individual displays to each exhibiting artist. The following standards shall apply:

1. The arts and crafts shows shall provide a layout and design to present an attractive and quality appearance along the highway. Layout of the booths should be perpendicular to the roadway.
169

2. No display of merchandise, cartons, or items associated with the exhibit shall be visible from the street or highway.

3. Each exhibitor shall contain all merchandise, equipment and accessories within the individual booth enclosure.

4. Handcrafted items, including wearing apparel, shall not be displayed by hanging from wires or ropes stretched between poles. Items hung for display shall be kept within the confines of the booth.

5. Umbrellas, including those used with tables, shall not contain advertising copy.

6. Food may be sold in the exhibit area only and shall require approval of the El Dorado County environmental management department. Refuse containers shall be provided at each booth selling food products.

7. An adequate number of trash receptacles shall be provided throughout the site.

8. All signs shall be subject to the standards and guidelines in the South Lake Tahoe City Code and shall be included in the arts and crafts permit.

9. All signs shall be professionally made.

10. Balloons, pennants, flags, windsocks, whirligigs, costumed persons shall not be allowed unless they are located in the interior display area and are no higher than six feet from the ground.

11. An adequate number of portable sanitary units are required. Sanitary units must be screened from view from the surrounding streets.

12. Adequate on-site parking shall be provided for customers. Vendors shall not park on the site during the event except for loading and unloading merchandise. Exhibitor’s vehicles shall not be parked in the public right-of-way. One off-site parking space per exhibitor shall be provided.

13. Electrical cords used for temporary power shall not extend over any public right-ofway. On-site electrical cords shall not be placed in any areas for pedestrian or vehicle circulation unless it is covered with a ramp approved by the building official. All temporary power cords shall require approval of the building division.

C. Operational Standards. All arts and crafts or fine arts shows shall operate as follows:

1. Duration and Setup. The duration of any temporary arts and crafts show shall not exceed four calendar days. Show setup shall be limited to 24 hours immediately 170
preceding the show, and tear down, including complete clearing of debris, shall be completed within 12 hours of the completion of the show. No sales shall take place during the aforementioned setup or tear down periods.

2. Trash Removal. Trash receptacles shall be emptied on a regular basis.

3. Sanitary units shall be serviced on a regular basis during the show.

4. Compliance. To ensure the show participants comply, the promoter or his/her representative named in the application shall be on site at all times and monitor the vendors or artists.

5. Corrections/Self Enforcement. The promoter and/or his representative shall notify exhibitors immediately to correct any noncompliance the city identifies. The item(s) that do not comply shall be immediately removed, or the exhibitor shall provide evidence to the promoter the item is a qualified item.

D. City Enforcement. The city will enforce violations that occur during a season and may prevent recurring offenders from participating in future years.

E. Maximum Number of Shows.

1. A maximum of eight arts and crafts shows shall be held within the city limits for each summer season commencing Memorial Day weekend through the end of September each year.

2. A maximum of four arts and crafts shows shall be held at any one site during each summer season. Proposed sites shall be adequate in size to meet the permit conditions for booth setup/access, sanitary facilities, parking, and ingress and egress. Each site is eligible for up to four shows per season, provided a standard arts and crafts permit is submitted by December 1st of each year and all other provisions of this section are met.

F. Eligible Applicants. Only local merchants’ associations, local nonprofit/service organizations, professional promoters/organizers and the property owners of approved arts and crafts show sites shall be eligible to make application for a permit to conduct an arts and crafts show.

Exception: The only exception is that those arts and crafts shows, including fine arts shows which are an incidental component to a special event, shall be exempt from these conditions. “Incidental component” shall mean the inclusion of nine or less arts and crafts booths as accessory to a permissible event.

G. Business License Required. The show promoter/organizer and each individual exhibitor shall pay for and obtain a business and professions tax certificate from the city of South Lake Tahoe in accordance with Chapter 3.35 SLTCC. Each promoter/exhibitor shall pay an administrative fee 171
pursuant to SLTCC 3.35.050, and a business tax at the rate set forth in SLTCC 3.35.310 applicable to Schedule A of SLTCC 3.35.330.

H. Sales Tax. Each individual exhibitor must obtain a sales and use tax license certificate from the California State Board of Equalization, and pay all applicable sales taxes. Any exhibitor holding an existing city of South Lake Tahoe business and professions certificate for retail sales does not need an additional certificate to participate in arts and crafts shows.

I. Exhibitor Information to City. The promoter/organizer shall, a minimum of 14 calendar days prior to the show, submit to the finance department an alphabetized list of all participating exhibitors. The list shall indicate those exhibitors having a valid business and professions tax certificate and sales tax certificate, indicating their respective license numbers. City finance staff shall verify the list and provide the promoter/organizer with the total dollar amount which remains to be paid, if any. Throughout each show, each exhibitor shall retain a copy of the receipt indicating their payment of the applicable fees and receipts showing all sales taxes collected and paid. Failure to produce such evidence of payment of local fees or collection of sales taxes may result in removal of the exhibit from the show. The promoter shall also provide a signed statement from each exhibitor acknowledging they will comply with the standards for merchandise.

J. Failure to comply with any provision of this section shall be a basis to deny future permits. (Res. 1998-31; Ord. 931; Ord. 937 § 1; Ord. 1058 § 1 (Exh. A); Ord. 1090 § 1 (Exh. A). Code 1997 § 5-54.2)
172

CITY OF SOUTH LAKE TAHOE
ORDINANCE NO. 1058

AN ORDINANCE OF THE CITY OF SOUTH LAKE TAHOE CITY COUNCIL CITY CODE SECTION 5 -54. 2 REGARDING TEMPORARY ARTS & CRAFTS SHOWS.

The City Council of the City of South Lake Tahoe does hereby ordain as follows:

Section 1. Enactment. City Code Section 5 -54. 2, Temporary Arts & Crafts Shows are hereby amended as designated in Exhibit " A" attached hereto and incorporated herein by reference.

Section 2. Conflicting Ordinances Repealed. All other ordinances or parts of ordinances in conflict herewith are hereby repealed.

Section 3. Summary Publication. Pursuant to Government Code § 36933( c)( 1), a summary of said ordinance was published at least five ( 5) days prior to its final adoption as required by law, and a certified copy of the full text of the proposed ordinance was posted in the Office of the City Clerk. Within fifteen ( 15) days after adoption, a summary of said ordinance with the names of those City Councilmembers voting for and against shall be published as required by law, and a certified copy of the full text of the ordinance shall be posted in the Office of the City Clerk.

Section 4. Effective Date. This ordinance shall take effect thirty ( 30) days after its adoption.

FIRST READING: September 3, 2013
SECOND READING: September 17, 2013
PASSED AND ADOPTED by the City Council of the City of South Lake Tahoe at a regular meeting held on September 17, 2013, by the following vote:

AYES: Councilmembers COLE, CONKER & DAVIS
NOES: Councilmembers LAINE & SWANSON
ABSENT: Councilmembers
ABSTAIN: Councilmembers
Tom Davis, Mayor
ATT
Susan Alessi, City Clerk ( City Seal)
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173
Exhibit A
5 -54. 2 Temporary arts and craft shows.

All temporary arts and crafts shows are required to have a permit and shall be subject to the following provisions:

A. The standard conditions of approval for arts and crafts and fine arts shows, which conditions shall be furnished by the promoter /organizer to each exhibitor.

The only exception to this condition is that those arts and crafts shows, including fine arts shows which are an incidental component to a special event, shall be exempt from these conditions. " Incidental component" shall mean the inclusion of nine or less arts and crafts booths as accessory to a permissible event.

B. Outdoor arts and craft shows, as defined herein, are those shows that are granted permits by the city of South Lake Tahoe for the sole purpose of exhibit, display and sale of hand - produced arts and crafts, as well as fine art. Excluded are those handmade or manufactured items which have been purchased from another craftsperson or manufacturer for resale purposes.

C. The maximum number of arts and crafts shows to be held within the City limits shall be ten 10) for the 2014 summer season and eight ( 8) for the 2015 summer season, commencing Memorial Day weekend through the end of September each year.

D. The maximum number of arts and crafts shows to be held during each summer season at any one site shall be four. Proposed sites shall be adequate in size to meet the permit conditions for booth set up /access, sanitary facilities, parking, and ingress and egress. Each site is eligible for up to four shows per season, provided a standard arts and crafts permit is submitted by October 1 st of each year and all other provisions of this section are met.

E. Only local merchants' associations, local nonprofit/service organizations, professional promoters /organizers and the property owners of approved arts and crafts show sites shall be eligible to make application for a permit to conduct an arts and crafts show.

H. The duration of any temporary arts and crafts show shall not exceed four calendar days. Show setup shall be limited to 24 hours immediately preceding the show, and tear down, including complete clearing of debris, shall be completed within 12 hours of the completion of the show.

No sales shall take place during the aforementioned setup or tear down periods.

I. The show promoter /organizer and each individual exhibitor shall pay for and obtain a business and professions tax certificate from the city of South Lake Tahoe in accordance with Chapter 15 SLTCC. Each promoter /exhibitor shall pay an administrative fee pursuant to SLTCC 15 -4. 1, and a business tax at the rate set forth in SLTCC15 - 28 applicable to Schedule A of SLTCC 15 -29.

J. Each individual exhibitor must obtain a sales and use tax license certificate from the California State Board of Equalization, and pay all applicable sales taxes.

Any exhibitor holding an existing city of South Lake Tahoe business and professions certificate for retail sales does not need an additional certificate to participate in arts and crafts shows.

K. The promoter / organizer shall, a minimum of 14 calendar days prior to the show, submit to the finance department an alphabetized list of all participating exhibitors. The list shall indicate 174
those exhibitors having a valid business and professions tax certificate and sales tax certificate, indicating their respective license numbers.

City finance staff shall verify the list and provide the promoter /organizer with the total dollar amount which remains to be paid, if any.

Throughout each show, each exhibitor shall retain a copy of the receipt indicating their payment of the applicable fees and receipts showing all sales taxes collected and paid. Failure to produce such evidence of payment of local fees or collection of sales taxes may result in removal of the exhibit from the show.

L. Failure to comply with any provision of this section shall be a basis to deny future permits.

Res. 1998 - 31; Ord. 931; Ord. 937 § 1)
175

ATTACHMENT

CITY OF SOUTH LAKE TAHOE
ORDINANCE NO. 1090

AN ORDINANCE OF THE CITY OF SOUTH LAKE TAHOE CITY COUNCIL AMENDING CITY CODE SECTION 6. 10. 450 REGARDING TEMPORARY ARTS AND CRAFTS SHOWS
The City Council of the City of South Lake Tahoe does hereby ordain as follows:

Section 1. Enactment. Section 6. 10. 450 of the South Lake Tahoe City Code Chapter 6. 10 is hereby amended as designated in Exhibit " A" attached hereto and incorporated herein by reference.

Section 2. Conflicting Ordinances Repealed. All other ordinances or parts of ordinances in conflict herewith are hereby repealed.

Section 3. Summary Publication. Pursuant to Government Code 36933( c)( 1), a summary of said ordinance was published at least five ( 5) days prior to its final adoption as required by law, and a certified copy of the full text of the proposed ordinance was posted in the Office of the City Clerk. Within fifteen ( 15) days after adoption, a summary of said ordinance with the names of those City Councilmembers voting for and against shall be published as required by law, and a certified copy of the full text of the ordinance shall be posted in the Office of the City Clerk.

Section 4. Effective Date. This ordinance shall take effect thirty ( 30) days after its adoption.

FIRST READING: July 7, 2015
SECOND READING: July 21, 2015
PASSED AND ADOPTED by the City Council of the City of South Lake Tahoe at a regular meeting held on July 21, 2015 by the following vote:

AYES: Councilmembers COLE DAVID & SASS -
NOES: Councilmembers CONNER & DAVIS
ABSENT: Councilmembers
ABSTAIN: Councilmembers
Hal Cole, Mayor
gusan UHZ,
si, City Clerk ( City Seal) O
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176

EXHIBIT A
Chapter 6. 10 — LAND USE DEVELOPMENT STANDARDS
Article IX — Carnival and Outdoor Arts and Crafts Show Standards Section 6. 10.450 — Temporary Arts and Craft Shows
Outdoor arts and craft shows, as defined herein, are those shows that are granted permits by the city of South Lake Tahoe for the sole purpose of exhibit, display and sale of hand - produced arts and crafts, as well as fine art. Excluded are those handmade or manufactured items which have been purchased from another craftsperson or manufacturer for resale purposes.

All temporary arts and crafts shows shall obtain a permit and shall be subject to the following provisions.

A. Standards for merchandise and artists /vendors. The following criteria and standards shall be used to review the proposed exhibitors, and the following standards shall apply to all approved exhibits:

1. Hand Produced. All arts and crafts and fine arts exhibited, displayed and sold shall be limited to those that are hand - produced, except as follows:
a. Arts and crafts and fine arts may use pre- manufactured parts or goods as raw materials that are essential for the production of the final good or product.

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b. Pre - manufactured items shall not be sold as an individual product, but may be incorporated and sold as part of the art or craft such as a pre- manufactured chain or bracelet for a hand - crafted art or craft, or pre- manufactured beads for a necklace, bracelet or earrings, or a pre- manufactured tee -shirt when decorated with beading, painting or other similar embellishment created by an artist.

2. Demonstrations. Exhibitors are encouraged to demonstrate artistry or craftsmanship by producing items during the show.

3. Variety. Shows shall incorporate a sampling of many types of arts and crafts and fine art.

B. Appearance standards. The promoter shall provide the conditions of approval and appearance standards of the shows and the individual displays to each exhibiting artist. The following standards shall apply:

1. The arts and crafts shows shall provide a layout and design to present an attractive and quality appearance along the highway. Layout of the booths should be perpendicular to the roadway.

2. No display of merchandise, cartons, or items associated with the exhibit shall be visible from the street or highway.

3. Each exhibitor shall contain all merchandise, equipment and accessories within the individual booth enclosure.

4. Handcrafted items, including wearing apparel, shall not be displayed by hanging from wires or ropes stretched between poles. Items hung for display shall be kept within the confines of the booth.

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5. Umbrellas, including those used with tables, shall not contain advertising copy. 177

6. Food may be sold in the exhibit area only and shall require approval of the El Dorado County Environmental Management Department. Refuse containers shall be provided at each booth selling food products.

7. An adequate number of trash receptacles shall be provided throughout the site.

8. All signs shall be subject to the standards and guidelines in the South Lake Tahoe City Code and shall be included in the Arts and Crafts permit.

9. All signs shall be professionally made.

10. Balloons, pennants, flags, windsocks, whirligigs, costumed persons shall not be allowed unless they are located in the interior display area and are no higher than 6 feet from the ground.

11. An adequate number of portable sanitary units are required. Sanitary units must be screened from view from the surrounding streets.

12. Adequate on -site parking shall be provided for customers. Vendors shall not park on the site during the event except for loading and unloading merchandise. Exhibitor' s vehicles shall not be parked in the public right -of -way. One off -site parking space per exhibitor shall be provided.

13. Electrical cords used for temporary power shall not extend over any public right of way.

Onsite electrical cords shall not be placed in any areas for pedestrian or vehicle circulation unless it is covered with a ramp approved by the Building Official. All temporary power cords shall require approval of the Building Division.

C. Operational Standards. All arts and crafts or fine arts shows shall operate as follows:

1. Duration and Set -up. The duration of any temporary arts and crafts show shall not exceed four calendar days. Show setup shall be limited to 24 hours immediately preceding the show, and tear down, including complete clearing of debris, shall be completed within 12 hours of the completion of the show. No sales shall take place during the aforementioned setup or tear down periods.

2. Trash removal. Trash receptacles shall be emptied on a regular basis.

3. Sanitary units shall be serviced on a regular basis during the show.

4. Compliance. To ensure the show participants comply, the promoter or his /her representative named in the application shall be onsite at all times and monitor the

5. vendors or artists.

Corrections /Self Enforcement. The promoter and /or his representative shall notify exhibitors immediately to correct any noncompliance the City identifies. The item( s) that do not comply shall be immediately removed, or the exhibitor shall provide evidence to the promoter the item is a qualified item.

D. City Enforcement. The City will enforce violations that occur during a season and may prevent recurring offenders from participating in future years.

E. Maximum number of shows.

1. A maximum of eight ( 8) arts and crafts shows shall be held within the city limits for each summer season commencing Memorial Day weekend through the end of September each year.

2. A maximum of four ( 4) arts and crafts shows shall be held at any one site during each summer season. Proposed sites shall be adequate in size to meet the permit conditions 178
for booth setup /access, sanitary facilities, parking, and ingress and egress. Each site is eligible for up to four shows per season, provided a standard arts and crafts permit is submitted by December 1st of each year and all other provisions of this section are met.

F. Eligible applicants. Only local merchants' associations, local nonprofit/ service organizations, professional promoters/ organizers and the property owners of approved arts and crafts show sites shall be eligible to make application for a permit to conduct an arts and crafts show.

Exception: The only exception is that those arts and crafts shows, including fine arts shows which are an incidental component to a special event, shall be exempt from these conditions.

Incidental component" shall mean the inclusion of nine or less arts and crafts booths as accessory to a permissible event.

G. Business license required. The show promoter / organizer and each individual exhibitor shall pay for and obtain a business and professions tax certificate from the City of South Lake Tahoe in accordance with Chapter 3. 35 SLTCC. Each promoter /exhibitor shall pay an administrative fee pursuant to SLTCC 3. 35. 050, and a business tax at the rate set forth in SLTCC 3. 35. 310 applicable to Schedule A of SLTCC 3. 35. 330. , H. Sales Tax. Each individual exhibitor must obtain a sales and use tax license certificate from the California State Board of Equalization, and pay all applicable sales taxes. Any exhibitor holding an existing city of South Lake Tahoe business and professions certificate for retail W
sales does not need an additional certificate to participate in arts and crafts shows.

I. Exhibitor Information to City. The promoter /organizer shall, a minimum of 14 calendar days prior to the show, submit to the finance department an alphabetized list of all participating exhibitors. The list shall indicate those exhibitors having a valid business and professions tax certificate and sales tax certificate, indicating their respective license numbers. City finance staff shall verify the list and provide the promoter /organizer with the total dollar amount which remains to be paid, if any. Throughout each show, each exhibitor shall retain a copy of the receipt indicating their payment of the applicable fees and receipts showing all sales taxes collected and paid. Failure to produce such evidence of payment of local fees or collection of sales taxes may result in removal of the exhibit from the show. The promoter shall also provide a signed statement from each exhibitor acknowledging they will comply with the Standards for Merchandise.

J. Failure to comply with any provision of this section shall be a basis to deny future permits.

Res. 1998 -31; Ord. 931; Ord. 937 § 1; Ord. 1058
1 ( Exh. A). Code 1997 § 5 -54. 2)
Ln
179
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 7
Agenda Item: Ski Run Business Improvement District Annual Report and Budget Executive Summary: This item completes the first step of the two-step process listed below as required by Streets & Highways Code sections 36533-36534. Step two, required by Streets & Highways Code section 36535, is scheduled for April 4th, 2023. Every year the Ski Run Business Improvement (BID) District Advisory Board is required to submit an Annual Report and proposed budget for approval to the City Council (City Ordinance No. 927, Section 2.9). The Council then adopts a “Resolution of Intention," which indicates the Council’s intention to levy an assessment to the BID members and sets a time and place of a future Public Hearing whereby members of the BID can provide written protests on the content of the Annual Report for the upcoming fiscal year.

Requested Action / Suggested Motions: Pass a Resolution approving a letter of intent to levy an assessment to the Ski Run Business Improvement District members and setting a time and place of a future public hearing whereby members of the Ski Run Business Improvement District can provide written protests on the content of the Annual Report for the upcoming fiscal year.

Responsible Staff Member: Ben Hannah, Accountant II
Responsible Staff Member: Ben Hannah, Accountant II (530) 542-6079 Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01 Staff Report Ski Run BID 03-28-2023.docx
02 SRBID Resolution_First Meeting_03.28.2023.docx
03 SRBID 2023-2024 Budget Proposal.pdf
04 SRBID 2023-2024 Budget Proposal_Prior Year vs Proposed.pdf 05 SRBID 2023-2024 Budget Proposal_Includes Measure S Recreation.pdf 06 Ski Run BID 2023 Report 01.31.2023.pdf
07 2023 Friends of Ski Run Report 02.07.2023.pdf
180
Council Agenda Report March 28, 2023

City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Ski Run Business Improvement District Annual Report and Budget Location: Ski Run Blvd
Responsible Staff Member: Ben Hannah, Accountant II (530) 542-6079 Background: On November 19, 2002, City Council formed the Ski Run Business Improvement District (SRBID) by adopting Resolution No. 2002-71. The Ski Run BID was formed under the Parking and Business Improvement Area Law of 1989, which is codified at California Streets & Highways Code 36500-36551. This Staff Report has been composed in accordance with Streets & Highways Code 36533 to satisfy the annual requirements for the Ski Run BID.

Issue and Discussion: This item completes the first step of the two-step process listed below as required by Streets & Highways Code sections 36533-36534. Step two, required by Streets & Highways Code section 36535, is scheduled for May 2nd, 2023.

Step 1: Every year the Ski Run BID Advisory Board is required to submit an Annual Report and proposed budget for approval to the City Council (City Ordinance No. 927, Section 2.9). The Council then adopts a “Resolution of Intention”, which indicates the Council’s intention to levy an assessment to the BID members and sets a time and place of a future Public Hearing whereby members of the BID can provide written protests on the content of the Report for the upcoming fiscal year.

Step 2: The City Council must hold a public hearing and shall consider all protests from business owners within the Ski Run Business Improvement District, received either in writing and submitted to the City Clerk prior to the Public Hearing or presented orally at the Public Hearing. If a majority of businesses (based on their BID assessment) do not provide written protests, the Council may adopt a new Resolution confirming the report as originally filed or as changed. This will allow the Finance department to include the BID assessments with the annual business license renewal billing beginning in May for the 2023/2024 business tax year.

Annual Assessments:

1. There are no changes to the boundaries or areas of benefit in the area.

2. The method of assessment for 2023/2024 remains the same as in previous years and is as follows:
a. 25% of the annual Business and Professions Tax and, if applicable b. $2.00 per lineal foot of property frontage on Ski Run Blvd, if the property is owned by a business license holder.
181
Council Agenda Report March 28, 2023

Revenues: The Ski Run BID receives operating revenues from the annual assessments estimated to be $11,500 for business license year 2023/2024 which is slightly lower than the projection for the previous year 2022/2023. Actual business license year 2022/2023 revenues were nearly equal to projections. The projections assume that revenues will remain near prior year actuals for the foreseeable future.

Expenses: BID assessments will continue to be used for the allowable expenses of landscape maintenance which includes lawn care, water, and electricity. The City Public Works Department performs lawn care maintenance for six months beginning May 1st and ending October 31st.

Activities include sprinkler repair, aerating, fertilizing, mowing, clean-up, and debris removal.

Historically, the assessments have not been adequate to fully cover these costs, which would be the case for year 2023/2024 as well.

The proposed budget is based on last year’s actual revenues and expenses. It reflects a projected shortfall of $11,500 compared to $13,900 approved for the prior year General Fund subsidy. The lower actuals in 2022 are due to lower than expected water and utility costs as well as slightly lower labor and equipment repair costs.

Financial Implications: The proposed 2023/2024 Ski Run Landscaping (fund 280) Funding Plan is attached and will be brought back for adoption as part of the fiscal year 2023/2024 City budget. The plan includes the BID assessment funded portion for landscaping and maintenance and the City General fund portion from the Parks Department for landscaping and maintenance.

For fiscal year 2023/2024, staff recommends budgeting $11,500 to be transferred in from the General Fund in order to reflect a true cost and achieve a balanced budget for the Ski Run Business Improvement District.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications: Consistent with the California laws and City policies. 182
Resolution 2023-XXX March 28, 2023 Page 1 of 3
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
March 28, 2023
Declaring its Intention to Levy an Annual Assessment for the 2023-2024 Fiscal Year Upon the Ski Run Business Improvement District

BACKGROUND
A. California Streets and Highways Code Section 36500 et seq, authorizes cities to establish parking and business improvements areas for the purpose of promoting economic revitalization and physical maintenance of business districts in order to create jobs, attract new business, and enhance the business district.

B. City Council established such an area known as the Ski Run Business Improvement District, which is located on Ski Run Blvd between Lake Tahoe Blvd and Pioneer Trail.

C. The annual process for levying assessments in business improvement districts requires that cities adopt a Resolution of Intent that declares their intent to levy such an assessment and set a date for a public hearing where interested parties may be heard on the issue.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Finds that the recitals set forth herein are true and correct.

2. Approves for consideration the Ski Run Business Improvement Annual Report for the year 2023, which is attached hereto and incorporated herein by reference.

3. Declares that there are no changes to the boundaries of the "Ski Run Business Improvement District" (the "District") as approved by the City of South Lake Tahoe City Council Ordinance 927. The boundaries of the District remain as set forth in the Map and boundary descriptions included in Exhibit A of Ordinance 927. A true and correct copy of the map is on file with the City Clerk of the City of South Lake Tahoe.

4. Declares that the types of improvements and activities proposed to be funded by the levy of assessments on businesses in the District have not changed. The types of improvements and activities are generally described as landscape maintenance, and are delineated in the Annual Report, attached hereto and incorporated herein by reference. A true and correct copy of the Annual Report is on file with the City Clerk of the City of South Lake Tahoe.

5. Intends to levy and collect an annual assessment for 2023/2024 fiscal year on businesses in the District, except where funds are otherwise available, to pay for all 183
Resolution 2023-XXX March 28, 2023 Page 2 of 3
improvements and activities of the District, as set forth in the Annual Report, which is attached hereto and incorporated herein by reference.

6. Directs that all funds of the District shall be expended on improvements and activities within the District.

7. Declares that the method and the basis for levying the assessments on all the businesses within the District are set forth in the Annual Report and attached hereto and incorporated herein by reference.

8. Declares that new businesses shall not be exempt from assessment.

9. Sets a public hearing, consistent with California Streets and Highways Code sections 36524 and 36525, to levy the proposed assessment for 2023/2024 fiscal year for May 2nd, 2023 at 5:30 p.m. before the City Council of the City of South Lake Tahoe at the Council Chambers, 1901 Lisa Maloff Way, South Lake Tahoe, California.

10. Declares that at the public hearing, the testimony of all interested persons, for or against the levy of the proposed assessment for 2023/2024 fiscal year, the boundaries of the District, the area of benefit within the District and the assessments to be levied, will be heard.

11. Declares that a protest against the levy of the proposed assessment for 2023/2024 fiscal year or any aspect of it may be made orally or in writing. An oral protest shall be made at the said public hearing. To count in the majority protest against the levy of the proposed assessment for 2023/2024 fiscal year, a protest must be in writing. A written protest may be withdrawn from writing at any time before the conclusion of the public hearing. Each written protest shall contain a written description of the business in which the person signing the protest is interested, sufficient to identify the business, and the business’ address, the City business license tax registration number, name of protester, signature of protester, date of protest and the reason(s) the protester is against the levying of the District assessment. If the person signing the protest is not shown on the official records of the City as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business. Any written protest as to the regularity or evidence of the proceedings shall be in writing and clearly state the irregularity or defect to which objection is made.

Written protests shall be filed with the City Clerk, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150, at or before the time fixed for the hearing.

12. Declares that if at the conclusion of the public hearing, there are of record, written protests by the owners of the businesses within the District that will pay fifty percent (50%) or more of the total assessments of the entire District, no further proceedings to levy the proposed assessment for 2023/2024 fiscal year shall occur. New proceedings to levy an assessment shall not be undertaken again for a period of at least one (1) year from the date of the finding of the majority written protest by the City Council. If the majority of written protests are only as to an improvement or activity 184
Resolution 2023-XXX March 28, 2023 Page 3 of 3
proposed, then that type of improvement or activity shall not be included in the levy of the proposed assessment for 2023/2024 fiscal year within the District.

13. States that further information regarding the Ski Run Business Improvement District may be obtained from the City Clerk of the City of South Lake Tahoe at 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150.

14. Directs the City Clerk to provide notice of the public hearing as follows:
a. Publish this Resolution of Intention in a newspaper of general circulation in the City of South Lake Tahoe once, at least seven (7) days before the hearing. b. Mail a complete copy of this Resolution of Intention to each and every business owner in the District within seven (7) days of the adoption of this Resolution by the City Council.

15. Declares that this Resolution is effective on its adoption.

Adopted by the City of South Lake Tahoe City Council on March 28, 2023, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
185
BID Operating Revenue
BID Assessment 11,500 $
Total Revenue 11,500 $
BID Operating Expenses
Water/Sewer Utilities 6,000 $
Landscaping 14,500 $
Electricity for Timers 2,500 $
Total Expenses 23,000 $
BID Net Operating Revenue (Expense) (11,500) $
Other Revenue Funding Sources
General Fund Subsidy $        11,500
Ski Run BID Fund Balance $              ‐
Net Budgeted Revenue/(Expense) ** $              ‐
Provided for reference only.  The above budget will be brought back for adoption as part of the fiscal year 2023/2024 City budget.

BID Projected Budget FY 2023/2024
FUND 280 ‐ SKI RUN BUSINESS IMPROVEMENT DISTRICT
Total General Fund Subsidy $11,500
186
BID Operating Revenue BID Operating Revenue
BID Assessment 11,700 $ BID Assessment 11,500 $
Total Revenue $ 11,700 Total Revenue $ 11,500
BID Operating Expenses BID Operating Expenses
Water/Sewer Utilities 7,000 $ Water/Sewer Utilities 6,000 $Landscaping 16,500 $ Landscaping 14,500 $ Electricity for Timers $ 2,100 Electricity for Timers $ 2,500 Total Expenses 25,600 $ Total Expenses 23,000 $
BID Net Operating Revenue (Expense) (13,900) $ BID Net Operating Revenue (Expense) (11,500) $ Other Revenue Funding Sources Other Revenue Funding Sources General Fund Subsidy 13,900 $ General Fund Subsidy 11,500 $ Ski Run BID Fund Balance $ ‐ Ski Run BID Fund Balance $ ‐ Net Budgeted Revenue/(Expense) $ ‐ Net Budgeted Revenue/(Expense) $ ‐Provided for reference only. Provided for reference only. The above budget will be brought back for adoption as part of the fiscal year 2023/2024 City budget.

BID Adopted Budget FY 2022/2023
Total General Fund Subsidy $13,900
BID Projected Budget FY 2023/2024
Total General Fund Subsidy $11,500
Ski Run Landscaping and Bike Trail Maintenance Funding Plan 2022/2023 Adopted Budget and 2023/2024 Projected Budget Administered and Accounted for by City
FUND 280 ‐ SKI RUN BUSINESS IMPROVEMENT DISTRICT FUND 280 ‐ SKI RUN BUSINESS IMPROVEMENT DISTRICT 187
BID Operating Revenue
BID Assessment
Total Revenue 11,500 $
BID Operating Expenses
Landscaping $          14,500
Water/Sewer Utilities $            6,000
Electricity for Timers $           2,500
Total Expenses 23,000 $
BID Net Operating Revenue (Expense) (11,500) $
Other Revenue Funding Sources
General Fund Subsidy $          11,500
Ski Run BID Fund Balance $                ‐
Net Budgeted Revenue/(Expense) $                ‐
Measure S Operating Revenue
STAR Ballot Measure (Fund 281) $         10,000
Total Revenue 10,000 $
Measure S Operating Expenses
Employee Compensation $            1,330
Technical Services $            4,800
Snow Removal $            8,800
Sand and Snow Poles $            8,625
Electricity for Lights $           3,300
Total Expenses 26,855 $
Measure S Net Operating Revenue/(Expenses) (16,855) $
Provided for reference only.

Note: Fund 281 Deficit is covered by prior year fund balance.

BID Projected Budget FY 2023‐2024
FUND 280 ‐ SKI RUN BUSINESS IMPROVEMENT DISTRICT
FUND 281 ‐ MEASURE S RECREATION SKI RUN BIKE TRAIL
Total General Fund Subsidy $11,500
188
January 31, 2023
Ben Hannah
Accountant I
City of South Lake Tahoe
Subject: 2023 Ski Run BID Board Report
Dear Mr. Hannah
The Ski Run Business Improvement District Board and contributing members have continued to work with the City of South Lake Tahoe on measures to reduce maintenance costs and improve pedestrian safety. We have been very supportive of the additional stop sign at Tamarack which has dramatically reduced speeds on the street. We have often mentioned that reducing the speed limit from 35MPH to 25MPH would increase safety further on the street and hope that the City will consider this in the future.

About three years ago, the preceding City Manager met with Ski Run residents and business owners in a meet-and-greet setting. The history and general workings of the BID were discussed as well as landscape maintenance, pedestrian safety, lighting, transit, transportation, a public park, mixed-use development, professional job creation, and quality of life in the neighborhood. It was an enlightening meeting for all.

The most important takeaway from the meeting was a question the then City Manager Rush posed that drives to the heart of budget shortfalls that have become common for SRBID in recent years. Mr. Rush wondered if the cost of administration of the BID still balances the benefit of have a few thousand dollars added to the City budget every year that can only be used in one small part of the City. SRBID Board Members would like this question to be considered further.

Update and Report on Accomplishments:

Ski Run BID members continue to pay their annual assessment and continue to champion pedestrian safety improvements with brighter lighting, reduced speed limit and reconfiguration of crosswalk at Pioneer Trail and Ski Run Boulevard.

The big news in 2022 was more events coming to the Special Events area between Larch and Birch. In addition to the Farmers Market and Longest Table, the Boys and Girls Club hosted Brewfest which spanned Ski Run Blvd from Birch to Aspen. Many different City Employees were helpful in confirming that this expanded Special Event area was already approved and helped the Ski Run BID and Friends of Ski Run work with Boys and Girls Club to expand this footprint even further in 2023. We look forward to more events on Ski Run! We are submitting separately a letter from the Friends of Ski Run (501c3) that covers 189
the accomplishments and goals of that organization’s members to create events, Ski Run Park, and vibrancy to the neighborhood.

Regards,
SRBID Board Members
Jeff Cowen
Rachel Carlson
Chris McNamara
Corey Rich
Devin Middlebrook
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February 5, 2023
Ben Hannah
Accountant I
City of South Lake Tahoe
Subject: Friends of Ski Run Report to the City
Dear Mr. Hannah,
The Friends of Ski Run (501c3) is a volunteer organization of Ski Run business owners, residents, and neighborhood advocates formed to host beneficial events on our street. The group formed as a more capable offshoot of the Ski Run Business Improvement District. FoSR raises funds for events and improvements on the boulevard and advocates for safety improvements and general improvements to the neighborhood.

The Friends of Ski Run (FoSR) is submitting a progress report to the City in conjunction with the Ski Run Business Improvement District (BID) report to give the City a broader picture of happenings in the neighborhood that are not incumbent to the BID.

Accomplishments and Events
● Ski Run Park will be built on the empty lot at 1195 Ski Run this summer. The park will feature a climbing boulder, iconic rope structure, swings, benches, and many natural features. The community around the park site has been engaged in park design and fundraising.
● FoSR holds a special use permit that it uses in part to facilitate the weekly Ski Run Farmers Market run by Bridjet Orr. The market enters its 14th season this year and continues to be a hallmark event, held every Friday from 3-8 pm through the summer. This year, the farmers market will likely double in size on two blocks. The special use permit can be used for other events on the street. FoSR in the past hosted a Rotary fundraiser modeled on Hot August Nights and intends to host an on-street dining fundraiser. ● The Ski Run Presents: speaker series continues to bring interesting and enlightening speakers to various businesses on Ski Run. Shows are either free, or ticket sales go to various charities. ● The second annual Longest Table Dinner had over 300 participants. All money raised went to Ski Run Park. ● Tahoe BrewFest came to Ski Run and raised money for the Boys and Girls Club. The event used the street for three blocks on Ski Run and brought hundreds of participants and great energy to the street.

Advocacy and Change
FoSR Members call for the following to help make Ski Run a distinct district in the City that is a vibrant place to gather and live.
● Pedestrian safety improvements. The speed limit should be reduced to 25 mph, the crosswalk at Pioneer Trail and Ski Run Boulevard should be reconfigured to improve driver visibility of the crosswalk, and traffic calming is needed at the short-cutters intersection at Tamarack and Ski Run. ● Improve lighting. Liberty Utilities can assist the City in retrofitting existing pathway light fixtures to make it safer, and more inviting at night, and meet city dark sky goals. ● A unified vision plan to encourage mixed-use redevelopment, year-round businesses, and a more diverse mix of housing options to the street.
● Additional public parking is essential to transforming the boulevard into a vibrant main street for South Lake Tahoe. Increased availability of public parking could also lower the barrier to mixed-use redevelopment of residential properties by reducing the requirement for onsite parking. ● Consider replacing grass on Ski Run with an alternative that reduces water, maintenance, and fertilizer use.

FoSR thanks the City for the partnership spurred by creation of the Ski Run Business Improvement District. Ski Run has a vibrant future. We will work side-by-side with the City to bring more fun, options, and safety to the area.

Sincerely,
Chris McNamara, President
Corey Rich, Vice President
Devin Middlebrook, Treasurer
Jeff Cowen
Rachel Carlson
191
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 8
Agenda Item: Police Department Annual Report 2022
Executive Summary: This is the 2022 Police Department annual report. This report is a summary of all Police Department activities in 2022.

Requested Action / Suggested Motions: Receive and File.

Responsible Staff Member: David Stevenson, Chief of Police Responsible Staff Member: David Stevenson, Chief of Police Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-STAFF_REPORT_-_PD_ANNUAL_REPORT_2022.docx
02-PD ANNUAL REPORT 2022.pdf
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Council Agenda Report March 28, 2023 1
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: Police Department Annual Report 2022
Location: Police Department
Responsible Staff Members: David Stevenson, Police Chief (530) 545-2765 Background: The Police Department began producing an annual report in 2020, this is the third annual report, and is for calendar year 2022.

Issue and Discussion: The South Lake Tahoe Police Department 2022 annual report highlights accomplishments, police response statistics, joint dispatch center statistics, and other Police Department events for the year, and we are honored to present the attached annual report to City Council and our community.

Financial Implications: No financial implications.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: Producing this report is consistent with the policies of the South Lake Tahoe Police Department.
194
Annual Report
2022
South Lake Tahoe
Police Department
195
Mission Statement:

Working in partnership with the community, to protect life and property, providing leadership in solving neighborhood problems, and enhance the quality of life in our city.
196
2022 is in the books, and wow, what an ending! That was the most snow fall on New Year’s Eve in my 27 years with the Police Department. A big “thank you” to the entire PD team who made it to work that night and throughout the series of winter storms. I’d also like to acknowledge and thank all our City Public Works partners who kept the streets plowed and our cars on the road through it all. The entire fleet takes a beating during these prolonged storm events and we really appreciate everything they do.

The public safety radio system replacement project (approved by City Council in 2020) is almost done, but not quite. Testing should begin in the first quarter of 2023. Thanks to everyone involved on that project (especially Fire Bat. Chief Jay Manning).

Our new CAD/RMS system (approved by City Council in 2021) went live on December 14th, 2022. That marked the end of our 22 years using Cyrun/Alliance. Getting RIMS installed and launching it was a lot more work than we anticipated. Too many stories to tell about it, and I’m so thankful for everyone who made it happen. Special thanks to Lt. Roberson, Det. Morrison, Dispatch Supervisor Gard, and City IT (Vinnie, Gabe, and Sebastian).

In September, City Council approved the addition of an Administrative Lieutenant. This essentially replaces the police Captain position that was cut in 2012 and helps fill a big need at the Department. Their support for that position is greatly appreciated and will be good for the Department and the community.

City Manager Irvin created the “Employee Excellence Awards” in 2022. At the first annual all hands staff meeting/awards ceremony in October 2022, the “Aspen Team” award was given to the Detective and Patrol Division for their great work in 2021 and 2022. Lt. Roberson was awarded the top individual “Sugar Pine Award” for his great work and incredible dedication to service. Both awards were well deserved, congratulations! All the while, great police work and service to this community was carried out every day. The “daily grind” never slows. In fact, it feels like more and more demands and expectations are placed on this profession than ever before. But with support from our community and City Council I know we’ll be prepared to meet the challenges in 2023.

As always, to the employees of the Police Department, thank you.

I’m looking forward to 2023 and so humbled and proud to be your Chief. The work you do matters. Do it with honor, empathy, and compassion. And most importantly, be safe.

David Stevenson, Chief of Police
South Lake Tahoe Police Department
South Lake Tahoe Police Department
Message from the Chief
197
South Lake Tahoe Police Department
Organizational Chart
198
Patrol Division
Patrol Operations
The Patrol Division is the workhorse of the SLTPD. Typically the largest division in a law enforcement agency, patrol officers respond to incredibly diverse calls for service. It is not uncommon for a patrol officer to respond to fights, traffic issues, medical aids, domestic violence calls, alcohol and drug issues, homeless calls, burglary/robbery alarms and car crashes in a single shift. Patrol officers never know what calls they may be sent to when they show up for work, and might also handle neighbor disputes, code violations, mutual aid requests, fraud/identity theft, child/elder abuse and many other unpredictable calls. The patrol division has the bulk of community contacts, and various specialties exist within the division (School Resource Officer, Traffic/Motor Officer, Homeless Liaison Officer, K9, to name a few). 911 calls and public safety are the priority of the South Lake Tahoe Police Department, and the Patrol Division strives to make this their specialty through training, community contacts, 911 response, and teamwork.

Patrol Division
Patrol Operations
199
Patrol Division
Patrol Operations
2020 - 2022 Calls for Service
*Due to the way our reports are tracked and classified, this report may not be all inclusive. For example, if a homeless subject is arrested for a criminal offense, that arrest would likely be listed as the criminal offense, not as a homeless call.

Patrol Division
Patrol Operations - Continued
OFFENSE 2020 2021 2022
Homicide 0 2 0
Assault 372 335 211
Rape 15 11 19
Robbery 19 12 18
Residential Burglary 79 74 55
Vehicle Burglary 23 18 23
Motor Vehicle Theft 89 61 75
Bike Theft 38 30 18
Grand Theft (over $950 value) 25 37 44
Grand Theft from a Vehicle 1 6 4
Petty Theft (Under $950 value) 221 191 203
Petty Theft from a Vehicle 56 30 23
Arson 2 10 3
Domestic Violence and Stalking 204 199 100
Hate Crimes 6 4 6
Mental Health / 5150 Calls 239 321 331
Homeless Calls 1,159 796 515
DUI 146 130 161
Public Intoxication 221 202 151
200
Patrol Division
Patrol Operations
Patrol Division
Patrol Operations - Continued
Uniform Crime Report
As reported to the Department of Justice
2022
OFFENSE 2022
Homicide 0
Forcible and Attempted Forcible Rape 11
Robbery 17
All Assaults 244
Burglary 104
Larceny / Theft 200
Motor Vehicle Theft 52
Total Adult Arrest, to include Part one and Part Two crimes: 736 Total Juvenile Arrests: 27
Total Arrests: 763
Phone Calls For Service 21,956
On-Viewed Events 6,265
Total 28,221
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Patrol Division
Patrol Operations
Patrol Division
School Resource Officer (SRO)
The South Lake Tahoe Police Department School Resource
Officer (SRO), Officer Nixon, works in collaboration with the Lake Tahoe Unified School District (LTUSD) to create a safe learning environment for the students and staff of South Tahoe High School, South Tahoe Middle School, Bijou Elementary and Tahoe Valley Elementary. The role of the SRO is rooted in the three key principles: safety, education, and mentorship.

The SRO is a visible law enforcement presence on campus to deter, prevent, and respond to criminal activity. The SRO enforces all applicable state and local laws within SLTPD jurisdictional boundaries and assists outside law enforcement agencies as needed. The SRO investigates criminal offenses on and around the school campus. The SRO is a resource with respect to delinquency prevention to students, staff and the community. The SRO advises school officials on law-related matters, helps assess school safety needs, and serves as a vital link to other emergency personnel. SRO duties include but are not limited to the following:
• Provides for safety and protection of students and staff when necessary
• Acts as an advisor and conflict mediator to faculty and students. Faculty and students are encouraged to seek advice from the SRO so that issues can be addressed in a positive, trusting atmosphere before it develops into more serious problems. • Provide a Law Enforcement resource to students, teachers, school administrators and parents to increase student awareness about personal safety, crime prevention, drug/alcohol prevention, internet safety, conflict resolution, violence prevention, peer mediation, and other related topics through formal and informal instructional strategies. • Assist School Administration in developing and implementing campus safety plans
• Create a safe learning environment and deter misconduct by remaining highly visible on the school campus.

In 2022, the South Lake Tahoe Police Department and SRO Nixon investigated over 300 incidents within LTUSD. SRO Nixon confiscated more than 20 vapes in addition to marijuana, tobacco and alcohol throughout the year. The most notable case was when a sexual predator from Michigan began communicating with a LTUSD student via social media. SRO Nixon learned of the incident and immediately reached out to the SLTPD Detective division and FBI to assist with the investigation. The suspect in the case was ultimately arrested and is currently in Federal prison.
202
Patrol Division
Patrol Operations
Patrol Division
Field Training Program
The purpose of the Field Training Program is to prepare new officers with the training necessary to function as a solo beat officer. The training cycle consists of seventeen weeks (680 hours) of intensive on-the-job training and daily performance evaluations. Our training is conducted and staffed by four field training officers (FTOs) and one FTO Sergeant.

Field training officers have the dual responsibility of providing police service in their assigned beats, as well as conducting training and evaluations for new officers. Field training sergeants are responsible for the supervision of all personnel assigned to their teams and for coordinating and supervising the on-the-job training of recruit officers.

Officers are required to meet specific performance standards in thirty-one performance categories before being certified for solo patrol duty. After completion of the FTO program, each officer is assigned to a patrol team. Officers who have performed at an acceptable level and pass their eighteen-month probationary period are recommended for retention as permanent employees.

In 2022, four newly hired officers successfully completed the South Lake Tahoe Police Department field training program and are currently assigned to the patrol division.

California POST-Certified
Field Training Program
203
Patrol Division
Patrol Operations
Patrol Division
National Night Out
National Night Out is a nationwide outreach event designed to bring First Responders and communities together. All branches of first response, along with other nonprofits, support services and other entities gathered in August to greet citizens.

The turnout was the biggest in years, and a steady flow of visitors engaged officers in discussions about community issues, problem solving, and education.

Families met officers and learned the tools we use to respond to emergencies. Equipment was demonstrated and agencies came together to present their roles during a crisis.

Many questions were asked and many friendships were made. We are looking forward to this event next year!
204
Patrol Division
Patrol Operations - Traffic Unit
The SLTPD Traffic Division consists of one patrol officer with ancillary duties of traffic enforcement and one patrol sergeant. The traffic unit fields various traffic and parking complaints and assists regular patrol in addressing these concerns. The patrol officer is assigned to a traffic motorcycle during months of good weather, allowing them to better traverse the roads to find and address traffic concerns.

The unit has the responsibility to respond to and investigate major/fatal injury collisions. Members of the unit are trained in traffic collision investigation and the use of total station diagramming.

Major accomplishments for 2022:
- Appointed a new officer to traffic motor duties.
- Acquired a new traffic motorcycle to replace the current motor, which was over 10 years old - Completed various special details addressing traffic issues such as pedestrian, bicycle, motorcycle, and DUI drivers. These details were paid for by our CA OTS grant - Acquired two new radar and message trailers for traffic enforcement - Wrote and was awarded an additional CA OTS grant for $65,000 to continue targeted traffic enforcement to address traffic issues involving pedestrians, bicycles, motorcycles, and DUI drivers. The grant will also allow the police department to purchase new lidar and radar units, as well as roadway lighting to assist with traffic collision investigation.
205
Patrol Division
Patrol Operations - Traffic Unit
206
Patrol Division
Patrol Operations - Traffic Unit
207
Patrol Division
Patrol Operations - Traffic Unit
208
Patrol Division
K9 Unit
The K9 unit is an extremely valuable asset to both the Police Department and the community. Currently, SLTPD is the
only law enforcement agency on the
south shore of the lake with K9s available on a regular basis. El Dorado County Sheriff has multiple K9s on the west
slope, but do not staff K9s at the lake.

On the Nevada side, Douglas County
Sheriff, also has multiple K9s however,
like EDSO they are usually staffed in the
valley of Gardnerville/Minden. For
these reasons, South Lake Tahoe PD’s
K9 unit is requested for assistance on a
regular basis by not only SLTPD, but
neighboring agencies as well.

The use of a K9 can aid law enforcement in multiple facets. SLTPD K9’s are trained in narcotic detection, article searching, and suspect tracking/apprehension. The K9 unit continues to train on a bi-weekly basis.

Their training is coordinated by Gregg Tawney, owner of DTAC-K9. Tawney is a retired Elk Grove PD Sgt. with over 20 years of police K9 handling and training experience. Training is conducted with multiple other agencies which allows for developing professional K9 contacts throughout the greater Sacramento region. Unfortunately, both SLTPD’s K9 handlers suffered on duty injuries during 2022. After a lengthy recovery, both handlers are back to work, serving the community. Officer Wilson and K9 Rocky work dayshift hours during the week, while Officer Miller and K9 Cayden work graveyards on the weekends.

Patrol Division
K9 Unit
209
Patrol Division
Crisis Response Unit (SWAT / CNT)
Patrol Division
Crisis Response Unit (SWAT / CNT)
The SLTPD’s Crisis Response Unit is tasked with handling crises which are outside the ability of normal patrol officers to resolve. These can include a variety of high-risk events. Public safety is the unwavering priority of the CRU. The Crisis Response Unit is divided into two synergistic branches: The Special Weapons &
Tactics Team (SWAT) and the Crisis Negotiations
Team (CNT). The CNT focuses on communication
with the subject(s) while the SWAT team handles tactics and strategy. The two branches focus simultaneously on non-violent surrender but must be prepared for criminals who decide not to give up and are willing to endanger the public.

SWAT and CNT work together in conjunction with the Patrol Division, the Detective Division and other allied agencies. The capability of the CRU to apply negotiations-based approaches with tactical resolutions is time-tested. SWAT is a hard-earned specialty within any law enforcement agency, and the SLTPD is no exception. Admission to SWAT is purely on a volunteer basis with no pay incentive. The testing process is rigorous, combining endurance and strength, PT testing with handgun and rifle qualification courses and an in-depth oral panel covering a variety of questions. The candidates each undergo a review process as the final step before being welcomed onto the team. The average age of a SWAT operator on the Crisis Response Unit is 38 years old, and the average SWAT officer has 12 years in law enforcement.

Due to the high-risk nature of the CRU’s work, we interact with the public on a regular basis. Our team has met with schools to prepare for active shooter responses, has done community fundraisers and awareness presentations, threat assessments for local businesses and critical infrastructure and simple community Q&A meetings. The team’s size, appearance and tactics are all directed at resolving a given situation with minimal (if any) use of force. Great thought is put into the uniforms, vehicles, weapons, public interaction and tactics used. The SWAT operators cover a variety of missions. Below are a sampling of situations SWAT trains to resolve:

High-Risk Search Warrants
Urban & Rural Drug Interdiction
Active Shooter Response Civil Unrest Mitigation
High-Risk Arrest Warrants Counter Narcotics Missions Training Missions Injured Citizen & Officer
Rescues
Armed Barricaded Subjects Dignitary Protection Hostage Rescue Surveillance Operations Armed & Dangerous Felon Apprehension
Counter Sniper Operations High-Risk Vehicle Assaults Mutual Aid Requests 210
Patrol Division
Crisis Response Unit (SWAT / CNT)
Patrol Division
Crisis Response Unit (SWAT / CNT) - Continued
Because of this, the team has various specialties, each of which takes time and experience to master:

The following graphic depicts a five-year trend for how the team is utilized, and how the team’s mission changes depending on legislative and country-wide crime trends.

It is difficult to anticipate what crises may occur,
when they may happen and what types of threat the
public will face. The team trains every other week in
a large variety of skills and disciplines. The team has a checklist of over 100 competencies which we must
train on every year.

Armed & dangerous barricaded subjects continue to
be the number one reason the team is mobilized. Below is a picture of an operator conducting medical skills, a grenade encountered during a standoff with
an armed subject, and an image of an armed burglar
hiding in an attic located with the help of a thermal
camera.

The Crisis Response Unit continues to prioritize community outreach, and frequently answers questions and discusses equipment with the public to demystify the profession and emphasize trust.

Team Leader Munitions Expert Sniper/Observer Entry Operator Assistant Team Leader Technology Expert Tactical Paramedic Shield Specialist Breacher Armored Vehicle Specialist Firearms Instructor Tactical K-9 211
Patrol Division
Gang Unit
Patrol Division
Gang Unit
Gang Unit History & Mission
The SLTPD’s Gang Unit is tasked with monitoring,
investigating and enforcing laws pertaining to organized criminal groups. Though traditional Gang Units focus on criminal street gangs, the SLTPD investigates a wider array of crimes and organizations and follows a “task force” model of leadership.

The Gang Unit focuses its efforts in three areas: intelligence gathering/dissemination, crime prevention and enforcement. This mirrors the California Street Terrorism Enforcement & Prevention statutes (STEP) outlined in the Penal Code. To encourage information sharing, the Gang Unit routinely makes contact with community groups and leaders. To prevent criminal activity, the Gang Unit identifies gang members and emerging criminal organizations, focusing on in-person contacts with offenders whenever possible. To enforce the STEP laws, Gang Unit investigators are trained to be expert witnesses and provide special testimony in gang-related cases. This model has proved successful both in preventing crime and successfully prosecuting gang-related offenses.

Gun violations continue to be closely associated with gang members.

The firearm pictured to the right was recovered during an encounter with a gang member when officers were investigating a newly formed local street gang.

Below, two firearms were recovered from a gang-related investigation. One is real and one is an imitation firearm. Can you tell the difference?
212
Patrol Division
Gang Unit
Patrol Division
Gang Unit
In 2022, SLTPD officers investigated 34 gang related cases. The SLTPD often initiates gang-related calls for service, believing that proactivity is paramount when preventing gang issues. The School Resource Officer handled the greatest amount of gang-related calls for service, as students frequently try to start new gangs or become involved in established criminal groups.

The majority of gang-related calls for
service handled by the SLTPD are for
Hispanic Street Gangs. Officers encountered Norteno gang members almost twice as often as Sureno gang members.

Gang contacts occur across the entire
city. The SLTPD divides the city into
three beats: West, Mid and East. The
chart to the right shows the distribution
of gang encounters across the city.

Vandalism continues to be the most
commonly documented gang-related crime.

SLTPD Gang Unit officers completed community presentations during 2022. These presentations are designed to educate the public on gang legislation in the State of California, enforcement measures, documentation and validation, and an overview of gang activity over the last 15 years in South Lake Tahoe.

Community members with
gang-related information
are encouraged to reach out
to the SLTPD, as our mission simply cannot be completed without the help of the community. Both the
Gang Unit and the community share the same safetyoriented vision. 213
Support Division
Joint Dispatch Center
South Lake Tahoe Dispatch continues to be the heart of public safety throughout the City of South Lake Tahoe as well as the Lake Valley area in the County. Throughout our summer months we also dispatch for Fallen Leaf Fire and provide automatic aid to the areas near Emerald Bay. Our Joint Dispatch Center routes all calls for Police, Fire and EMS in these areas.

During 2022 we continued to deal with staffing shortages and relied on our team to cover when needed. Several of our officers have been trained in dispatch to help cover when needed. We are very appreciative for their help.

In December of 2022 we implemented a new CAD (computer aided dispatch) system. This has been a huge learning curve that has taken months of work to prepare for. Not only have our Dispatchers had to learn the system; our Officers, Medics, BC, Fire, Records and support staff have as well. We are looking forward to all this new CAD system has to offer and for it to feel familiar.

The city approved a much needed and greatly improved radio system. Many components of this system are coming together, and we are really excited for our go-live day.

While we deal with the ongoing short staffing and continuous recruitment, our dispatch will continue to provide the highest level of service as we always have.

Support Division
Joint Dispatch Center
214
Support Division
Joint Dispatch Center
STATISTICS:

In 2022, Dispatchers received a total of 45,012 calls from the public. Of that total, 11,140 (25%) were 911 emergency calls and 33,872 (75%) were classified as non-emergency calls.

Support Division
Joint Dispatch Center
215
Support Division
Detectives / Evidence
The mission of the South Lake Tahoe Police Detective Division is the pursuit of truth for the benefit of the victim and rights of the accused. Currently the Detective Division consists of six detectives. Five detectives are assigned focused crime categories based on a specific area of expertise. One detective is assigned to the Safe Streets Task Force within the FBI office. While the Detective Division houses subject matter experts, our investigations often rely on collaboration with other law enforcement entities such as the California Department of Justice, the United States Department of Justice, the Bureau of Alcohol, Tobacco, and Firearms, the El Dorado County Sheriff’s Office, and the Douglas County Sheriff’s Office.

Areas of crime categories investigated by our detectives may include:
• homicide
• sexual assault
• hate crimes
• child abuse (physical, sexual, endangerment, and porn) • robberies
• assaults with deadly weapons
• missing persons
• burglary
• fraud
• theft
• elder abuse (financial and physical)
• domestic violence
• cold case homicide
• cannabis control, compliance, and regulation
Each detective possesses technical training, skills, and personality traits that supports the division’s investigative abilities. As mentioned last year, the detective division continues to cover narcotics investigation and enforcement in the vacuum left by the South Lake El Dorado Narcotics Enforcement Team having been disbanded.

Daily review and triage are required to identify the immediate investigative priorities from the number of patrol cases sent through to this division. Case assignments are directed to the detective with subject matter expertise most applicable to the crime or incident at issue. However, interdisciplinary collaboration and case assignments are fluid.

Support Division
Detective Unit
216
Support Division
Detectives / Evidence
Support Division
Detective Unit - Continued
217
Support Division
Detectives / Evidence
January Notable events
• Subject convicted for domestic violence and sexual assault • Called out for suspicious death investigation
February Notable Events
• Assisted patrol with capturing a wanted subject running from police in the Al Tahoe Tract • Assisted filling minimum patrol staffing
March Notable Events
• Assisted patrol locating and arresting a barricaded subject in the Al Tahoe Tract • Subject convicted for 2014 homicide
• Assisted patrol with the execution of a search warrant and arrest for fraudulent credit card use April Notable Events
• Called out for a major vehicle vs ped traffic collision • Continued to assist patrol meet minimum staffing levels • Assisted FBI arrest with a local subject with a federal warrant • Assisted FBI with cases and make arrests on subjects tied to South Lake Tahoe in Chico, CA and Fresno, CA May Notable Events
• Assisted patrol make arrest of armed subject on Lake Tahoe Blvd and execute search warrant on his residence June Notable Events
• Assisted FBI with federal search and arrest warrants on subjects located in the Sierra Tract related to drug trafficking • Provided security details at local places of worship after the decision by SCOTUS to overturn Roe V Wade July Notable Events
• Assisted patrol with upstaffing over the 4th of July holiday • Assisted patrol arrest a felon in possession of multiple illegal firearms August Notable Events
• Called out to investigate an arson to a residence, which resulted in an arrest • Two detectives assigned to assist Placer County Sheriff in their search for a missing juvenile female.

September Notable Events
• Two separate child molesters convicted on separate cases • Called out to investigate a shooting
October Notable Events
• Suspect from 2019 homicide convicted
November Notable Events
• Detectives and Evidence provided patrol with Domestic Violence investigation and evidence procedure trainings December Notable Events
• Called out for shooting investigation
Other Notable Events
• All detectives attended advanced investigative trainings in areas included but not limited to: homicide, robberies, sexual assaults, and crimes against children.

Support Division
Detective Unit—Continued
218
Support Division
Detectives / Evidence
Support Division
Evidence Unit
The Evidence Unit is trained in evidence collection, preservation, crime scene processing, photography, and forensics. Members collaborate with Detectives on major crime scenes to identify, collect, categorize, and process evidence using best practices that adhere to industry standards. Evidence Technicians regularly process evidence collected on lower priority crimes scenes by patrol officers; such as footwear impressions, latent fingerprints, and DNA. Some of this evidence is sent to Department of Justice for additional processing beyond the scope of our evidence unit. They also work with the District Attorney’s Office to provide evidence for court and work with the public to return recovered property.

In 2022, Evidence Technicians addressed over 2800 reports, which included 48,800 evidence and/or property items to be classified and stored, processed, or purged. The Evidence unit addresses this workload with two Technicians.

One of our Evidence Technicians passed a rigorous four-hour exam for certification as a Crime Scene Analyst through the International Association for Identification, the oldest and largest Forensic organization in the world.
219
Support Division
Community Services
The Community Service Officers act as a support division to the South Lake Tahoe Police and other Departments throughout the City. Their duties include managing the scene of both traffic accidents and any other road or lane closures, parking enforcement and vehicle tows, graffiti abatement, and found property. Our Community Service Officers respond to all public nuisance and abandoned vehicle complaints, as well as Vacation Home and Short Term Rental complaints, permitted or unpermitted; they have the authority to enforce and issue Administrative Citations for numerous issues that are in violation of the South Lake Tahoe City Code.

Our Community Service Administrative Assistants provide fingerprint services, offer alarm permits for home and businesses, mobile vending, massage, taxi, and short term rental permits. Our Administrative team also manages the City’s Parking Garage and researches unpermitted rentals.

In 2022, The CSO Division added two positions for Parking Ambassador. Parking Ambassador’s act as parking liaisons at the Raley’s Crescent V center, the parking garage and Bellamy Court area.

Support Division
Community Services
220
Support Division
Community Services
After the passage of Measure T, CSO staffing greatly reduced in 2020. A new Parking Ambassador joined SLTPD in February 2023, with more joining in the near future.

VHR:

Community Service Officer Staff (not including Admin & Investigator) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 10 10 10 9 9 10 7 6 6 6 6 6
2020 6 6 7 7 7 6 6 4 4 2 2 2
2021 2 3 3 3 4 5 4 5 4 3 3 3
2022 3 2 2 2 2 2 2 2 2 2 2 2
Support Division
Community Services - Continued
221
Support Division
Community Services

CITATIONS

VEHICLE ENFORCEMENT
ADDITIONAL COMMUNITY SERVICE OFFICER ACTIONS:

Parking
Code
EnforcementVHR Totals
2021 1244 78 121 1443
Warning 23 0 0 24
Appeals 214 3 34 251
Upheld 129 0 17 146
Collected $82,607 $9,395 $58,077 $ 150,079
2022 3657 66 91 3814
Warnings 137 0 0 137
Appeals 831 1 18 850
Upheld 618 1 14 633
Collected $419,471 $5,990 $70,439 $495,900
LIVESCAN / Fingerprinting 605
Mobile Vending Permits 0
Taxi Permits 21
VHR Permits 441
Alarm permits handled 562
False Alarm Dispatches Recorded 927
Parking Garage Permits: 355
Parking Garage Notices 1554
Graffiti / sticker eradication 1564
Support Division
Community Services - Continued
222
Support Division
Community Services
PARKING GARAGE:

As noted in previous years, the City parking garage is in need of upgrades. Upgrades needed include structural integrity, EV charging, traffic pattern and a better PARCS capability to enhance customer service, customer experience and city revenue. In 2022, a RFP was drafted seeking a reputable company to manage and execute the much needed parking garage upgrades. The City received multiple proposals and ultimately awarded the contract to a very experienced and capable firm, Walker Consultants based in San Francisco, CA. Police, Public Works, Finance, and Facilities staff have all worked alongside Walker Consultants to ensure the project scope meets the needs of South Lake Tahoe and within the City’s budget. As the City continues to pay off the parking garage’s bonds, plans are in place to begin the upgrades to the garage in 2024. In the meantime, SLTPD CSO division continues to manage the garage to ensure its functionality integrity is maintained.

Support Division
Community Services - Continued
223
Support Division
Records
The Records Division at SLTPD, is the beating heart of our clerical work at the Police Department.

After the Records Supervisor left the department in 2022, the two Records Techs have stepped up to fill our void, especially during our transition to a new CAD system. We are fully integrated into the new reporting legislation, NIBRS (National Incident-Based Reporting System) which has changed the way data and statistics are reported to the FBI. California also added their own stop data system to collect information from California law enforcement agencies, RIPA (Racial and Identity Profiling Act) and CIBRS (California Incident-Based Reporting System). Each month, our Records Techs ensure all our collected data is properly submitted to DOJ and FBI, as required by law.

The Records Division also works very closely with the District Attorney’s Office, as well as many other LE Agencies throughout the state. As police reports are completed, the records division sends those reports to the DA’s Office (or other appropriate agency) for their review of criminal charges or other administrative action.

The Records Division answers incoming non-emergency calls during business hours, handles all Public Records requests related to criminal records, registers sex offenders and gang registrants, and receives and processes all “counter reports,” or reports made in the PD lobby.

During business hours, our Records Staff are the first to greet any citizen who walks into our lobby and directs their needs as necessary. SLTPD is currently working to fill the open Records Supervisor position.

Support Division
Records
224
Annual Awards Ceremony in
2019
Thank you for supporting us!
225
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
Meeting Date: March 28, 2023
Agenda Item #: 9
Agenda Item: City Development Rights Annual Report
Executive Summary: Pursuant to City Council Resolution 2022-051, the Development Services Department shall have an appraisal prepared annually, analyzing the sale of development rights and recommending a fair-market value for such rights.

Requested Action / Suggested Motions: Pass a Resolution accepting the development rights appraisal prepared by Johnson Valuation Group Limited and establishing a price point for the calendar year 2023 at one-third of the recommended fair market value outlined in the appraisal.

Responsible Staff Member: John Hitchcock, Planning Manager Responsible Staff Member: John Hitchcock, Planning Manager Reviewed and Approved By:

Susan Blankenship, City Clerk
Olga Tikhomirova, Director of Finance
Heather Stroud, City Attorney
Attachments:
01-Staff_Report_Development_Rights_Appraisal.docx
02-Development Rights Accounting.docx
03-Resolution 20222-051.pdf
04-2023_Appraisal.pdf
05-City_Council_Resolution2023-XXX.docx
226
Council Agenda Report- March 28, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: March 28, 2023
Title: City Development Rights Annual Report
Location: Citywide
Responsible Staff Member: John Hitchcock, Planning Manager, (530) 542-7472 Background: The City maintains an inventory of potential residential units of use, single and multi-family residential units of use, tourist accommodation units, commercial floor area, and land coverage, which have been accumulated from various sources (e.g., Environmental Improvement Projects, implementing of Community Plans and Area Plans, City purchase of land with attached development right). See Attachment 02 for an inventory of development rights owned by the City.

In order to establish a clear City policy for the disposition of these assets, the City Council on September 3, 2019, adopted Resolution 2019-067, which provided for a consistent and equitable disposition process, promoted the achievement of the City's affordable housing and community development goals, and provided certainty for the development community. The adopted resolutions 1) established an annual determination for the fair market value of the development rights and specifies that the City Council will establish a price point for each category by applying a factor of one-third to be the recommended rate, 2) provides for the earmarking of sales revenue in the City's new Workforce Housing Fund (to be used for targeted affordable housing initiatives), 3) provides for the sale of development rights for deed-restricted housing projects at no cost, 4) provides for the sale of development rights for multi-family residential projects and mixed-use projects within an established Town Center at no cost, 5) provides for the sale of development rights for commercial or industrial projects that redevelop distressed properties at no cost, and 6) delegates authority to complete transactions to the City Manager.

On May 3, 2022, the City Council adopted Resolution 2022-051 (see Attachment 03) amending the previous resolution to set aside 20 City banked tourist accommodation units to be converted to residential units of use and provided at no cost to construct new accessory dwelling units. The resolution also set aside 20 tourist accommodation units to be converted and used to build new multi-family projects. The resolution requires deed restrictions be placed on the properties prohibiting their use as a vacation home rental and for multi-family projects, deed-restricting the occupancy of units to tenants employed at least 30 hours per week at a place of business located in the Tahoe Basin. Language was also adopted, restricting the conversion of commercial floor area to other development rights.

As of the writing of this staff report, the City has netted $394,989.95 in revenue from the sale of commodities that is set aside for Housing program and project implementation and has approved the conversion and transfer of five units of use for the construction of new accessory dwelling units.
227
Council Agenda Report- March 28, 2023 Page 2 of 3
Issue and Discussion: Pursuant to Resolution 2019-067 and 2022-051, the City contracted with Mr. Ben Johnson of Johnson Valuation Group Limited, to appraise and estimate the market value of the assets owned by the City. Mr. Johnson was tasked with providing a general overview of the market conditions in the Lake Tahoe Basin and providing a detailed analysis of the market for each development right and recommending a per unit market value for each development right.

Mr. Johnson's scope of work included interviewing experienced land use planners well versed in TRPA's growth management system and project permitting, real estate agents, developers and the staff of the California Tahoe Conservancy (CTC) & Nevada State Lands. Historically, these two state agencies have been the primary source for development rights in the Tahoe Basin. Mr.

Johnson also did extensive research on the existing market conditions, analyzed the sale of development rights, and completed a comparable sales analysis of each development right.

Appraisal and findings on the current state of the market are included in Attachment 04, which analyzes the change in market conditions for development rights from January 1, 2022 to December 31, 2022. After extensive research and careful consideration of all data available, site inspections, and comparative analysis of comparable properties, Mr. Johnson recommends changes to the fair market value for 1b land coverage and potential coverage in the Upper Truckee River watershed. No changes are recommended for all other development rights.

In the original appraisal and subsequent updates to the appraisal, the value per square foot of 1b land coverage was estimated to be $25.00 per square foot. The CTC has a present asking price of $30 per square foot for 1b land coverage. In discussions with land planners, it was indicated that there is a relatively small market for 1b coverage, and sellers are primarily able to name their price as the primary buyers are higher-end residential properties with inelastic demand. Land planners reported sale prices of up to $35 per square foot for 1b land coverage in 2022.

Generally, they indicated that the market accepts the CTC's present asking price of $30 per square foot for the primary basis of establishing value. Based on the CTC's current asking price, the market value for 1b Coverage is estimated at $30 per square foot.

Mr. Johnson also recommends increasing the value of potential coverage in the Upper Truckee Watershed from $6.00 per square foot to $7.50 per square foot. This recommended change would align the City market value with the CTC, which is the primary agency in the basin selling potential land coverage for the construction of residential uses.

Mr. Johnson recommends the following market values for city-owned development rights.

Development Right Market Value Per Unit Based
on Typical Retail Quantity
Price Point Based on
City Council policy
Land Coverage 1B $30/Sq. Ft. $9.99/Sq. Ft.

Land Coverage 4-7 (Potential)
South Stateline HRA
Upper Truckee HRA
$7.50/Sq. Ft.
$7.50/Sq. Ft.
$2.50/Sq. Ft.
$2.50/Sq. Ft.

Land Coverage 4-7 (Hard) $25/Sq. Ft. $8.33/Sq. Ft.

Commercial Floor Area (Bijou/Al
Tahoe Community Plan)
$25/Sq. Ft. $8.33/Sq. Ft.

Commercial Floor Area (Tahoe
Valley Area Plan)
$25/Sq. Ft. $8.33/Sq. Ft.
228
Council Agenda Report- March 28, 2023 Page 3 of 3
Commercial Floor Area (South Y
Industrial)
$25/Sq. Ft. $8.33/Sq. Ft.

Commercial Floor Area
(Citywide)
$25/Sq. Ft. $8.33/Sq. Ft.

Potential Residential Units of
Use
$5,000/Unit $1,666/Unit
Residential Units of Use $15,000/Unit $5,000/Unit
Tourist Accommodation Units
(City Owned)
$15,000/Unit $5,000/Unit
Tourist Accommodation Units
(Successor Agency)
$15,000/Unit $5,000/Unit
Environmental Considerations: Implementing a policy for the sale of development rights and land coverage is not approval of a project under the California Environmental Quality Act (CEQA) Guidelines Sections 15352 and 15378. Any proposed project that uses development rights and /or land coverage purchased from the City would be required to go through a project-level environmental analysis pursuant to the CEQA Guidelines.

Financial Implications: Revenue generated from the sale of development rights and/or land coverage is used to support City Council Housing priorities. The revenue generated from direct sales of the development rights/land coverage is earmarked to support the City's Workforce Housing Fund (to be used for targeted housing initiatives). Satisfaction with all conditions of an approved sale, including project completion, is required before the funds are available for use.

Currently, the Development Services Department has resources to implement the program, including coordinating the sale of development rights with the City Manager's office and the Finance Department, preparing TRPA transfer applications, and tracking the sale and transfer of development rights and land coverage.

Policy Implication: The City Council policies for distribution of development commodities is consistent with the following General Plan Land Use Element policy. Note that the target number of residential units has been updated in the recently adopted Housing Element.

Policy LU
1.10: Future Residential Development Rights (RDR) Commodities. The City shall pursue the maximum amount of available residential unit allocations from the Tahoe Regional Planning Agency in order to use them as an incentive for revitalization, including workforce housing, up to an additional 940 market rate units and 222 affordable units. (Note: please see the Housing Element for additional policies related to market rate and affordable housing, incentives, and locations).
229

CITY VERIFIED & BANKED DEVELOPMENT RIGHTS

STATELINE HYDROLOGIC AREA
Low Capability Hard Coverage 68,143 SF
Low Capability Hard Coverage (ROW) 4,170 SF
High Capability Hard Coverage 69,024 SF
High Capability Hard Coverage (ROW) 40,220 SF
Soft Coverage 7,706 SF
Soft Coverage (ROW) 4,134 SF

SOUTH UPPER TRUCKEE HYRDROLOGIC AREA
Low Capability Hard Coverage 92,956 SF
Low Capability Hard Coverage (ROW) 1,927 SF
High Capability Hard Coverage 24,849 SF
High Capability Hard Coverage (ROW) 37,367 SF
Soft Coverage 0 SF
Soft Coverage (ROW) 2,625 SF

OTHER DEVELOPMENT RIGHTS
Airport 1b Hard Coverage 63,472 SF
SEZ Restoration Credit1 42,260 SF
Potential Residential Unit of Use (PRUU) 0
Existing Residential Unit of Use (ERUU) 10.5
Tourist Accommodation Unit (TAU) City 156
Tourist Accommodation Unit (TAU)
Successor Agency 18
CFA Banked 20,390 SF
Sewer Units 67

COMMERCIAL FLOOR AREA POOLS
South Y Industrial Community Plan 0 SF
Bijou/Al Tahoe Community Plan 6,150 SF
Tahoe Valley Area Plan 944 SF
Tourist Core Area Plan 0 SF
EIP 1 Pool 2,664 SF
EIP 2 Pool 8,000 SF
Community Plan Recharge 5,106 SF

RESIDENTIAL ALLOCATIONS
Single Family Pool 4
Multi-Family Pool 6
Town Center Pool 57

1. 25,000 SF of SEZ restoration credit reserved for the California Tahoe Conservancy.
230

CITY-OWNED COMMODITIES TRANSACTIONS
Location Project Type
Development
Right Cost Notes
1195 Ski Run
Blvd
Recreation - Ski
Run Park Coverage $0.00 City Council granted at no cost 2877 Lake
Tahoe Blvd
Commercial
Remodel Coverage $23,349.00
Coverage for LTSLT Office
Remodel
1772 D Street Commercial Coverage $316,540.00
Coverage for New
Commercial/Industrial
Buildings
1772 D Street Commercial CFA $9,384.69
CFA for New
Commercial/Industrial
Building
980 Link Rd Commercial CFA $8,096.76
CFA for New Commercial
Building
Tahoe Valley
MFD Project
Multi-Family
Residential CFA $14,000.00
CFA Converted for 14 Unit
market Rate Multi-Family
Project
1181 Emerald
Bay Rd
Commercial
Addition CFA $5,705.00
CFA for Outdoor Dining at the
Lake House Restaurant
933 Poplar
Tourist
Accommodation CFA $5,414.50
CFA for Maggi's Restaurant
(Desolation Hotel)
1056 Ski Run
Blvd
Single Family
Residential ERUU $7,500.00
ERUU to Convert Commercial
Building to a Residential Unit
2494 Conestoga
Multi-Family
Residential ERUU $5,000.00 ERUU for a New Duplex
3067 Bellevue
Ave ADU ERUU $0.00 TAU to ERUU Conversion
1061 William
Ave ADU ERUU $0.00 TAU to ERUU Conversion
3737 Beach Rd ADU ERUU $0.00 TAU to ERUU Conversion
1051 William
Ave ADU ERUU $0.00 TAU to ERUU Conversion
1320 Bonanza
Ave ADU ERUU $0.00 TAU to ERUU Conversion
1029 Tata Ln
Multi-Family
Residential (SPV) ERUU $0.00 ERUU for Manager's Unit
231
2022 RESIDENTIAL BUILDING PERMITS
Project Type Count
New Accessory Dwelling Units 61
New Multi-Family 832
New Single-Family Residential 393
TOTAL 128

1. 1 unit received Certificate of Occupancy

2. units received Certificate of Occupancy. Includes 82 units in the Tahoe Valley Area Plan Town Center District.

3. 2 units received Certificate of Occupancy
HOTEL/MOTEL ANALYSIS1
Total Acreage Total Units Total Density Average Density # of Parcels
Exceeding
Max Density
# of Parcels
Below Max
Density
105 5229 50 44 81 37

1. Does not include timeshares
232

Resolution 2022-051
Adopted by the City of South LakeTahoe
City Council
May 3, 2022
Policy Regarding Disposition of Tahoe Regional Planning Agency TRPA) Development Commodities Owned by City of South Lake Tahoe Replacing Resolution 2019-067)

BACKGROUND
A. The Tahoe Regional Planning Authority ( TRPA) is the land use authority and has established a development rights system to manage future development and a system to regulate the amount of land coverage in the Tahoe basin.

B. The TRPA development rights are land use units that must be acquired before a property can be developed. Development rights include potential residential units of use ( PRUs), single and multi-family residential units of use ( RUUs), tourist accommodation units (TAUs), and commercial floor area (CFA).

C. Permanent land coverage is also regulated by the TRPA to protect the Lake Tahoe watershed. Parcels are limited to a specified amount of land coverage and, in some cases, may be transferred to maximize the allowable amount on a given parcel.

D. The City of South Lake Tahoe is subject to applying the development rights and land coverage systems to our review and approval of land use entitlement applications that are subject to the TRPA/City Memorandum of Understanding.

E. The City has TRPA development rights and land coverage which have accumulated from various sources ( e.g., Environmental Improvement Projects, implementation of Community Plans and Area Plans, City purchase of land with attached development rights, the retirement of rights, and TRPA allocation of development).

F. The City has been approached by project developers/applicants interested in securing development rights and land coverage from the City.

G. The City has independently sold or provided various TRPA development rights and land coverage to project developers/applicants based on the merits of the individual project.

H. Through the sale of TRPA development rights and land coverage the City has also provided an environmental and economic incentive to projects which otherwise would not have been economically feasible.

I. The City believes it is appropriate, and transparent, to establish a policy that addresses the future distribution and sale of development rights and land coverage maintained by the City.

Res 2022- 051 May 3, 2022 233

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Acknowledges and reserves the right to retain all necessary TRPA development rights and land coverage to support City-sponsored municipal projects; and

2. Hereby authorizes the distribution and sale of City maintained TRPA development rights and land coverage subject to the provisions of this policy; and

3. The City Council adopts the following policy for the distribution and sale of TRPA development rights and land coverage:

A. Distribution and sale of TRPA development rights and land coverage shall be directed toward the development of residential, commercial, mixed-use, and industrial properties in the City of South Lake Tahoe.

B. Distribution and sale of City-owned TRPA development rights and land coverage shall be consistent with the TRPA Regional Plan, TRPA Code of Ordinances, City of South Lake Tahoe General Plan and Municipal Code, and all other applicable community or area plan policies. i. When a developer/applicant requests City maintained TRPA development rights and/or land coverage for a project to be located within the City, the proposed project shall be evaluated to ensure the project is consistent with the following criteria;
a. The subject property must be in the City of South Lake Tahoe; and
b. The developer/applicant must have a planning application on file with the Development Services Department, prior to a project developer/applicant requesting development rights and/or land coverage; and
c. The proposed project provides an environmental and/or economic benefit for the community.

C. The distribution and sale of development rights and land coverage shall be to the affected parcel(s), not the developer/applicant; and i. Any change to an approved project (e.g., elevations, building size or siting, land uses, or density) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. The City Manager has the discretion to require any project change to be reviewed by the City Council to determine whether development rights or land coverage should be revoked. If revoked, the developer/ applicant will return to the City the allocated development rights and/or land coverage. The City shall reimburse the developer/applicant the price of sale, less the City's Res 2022- 051 May 3, 2022 234

administrative processing fee.

D. The distribution and sale of TRPA development rights and land coverage shall be at no cost for the following projects:
i. The sale of city-owned development rights and land coverage shall be at no cost to single or multi-family residential projects, which are deed restricted to accommodate low, very-low, and moderate-income families, as defined by the Department of Housing and Community Development HCD) annual State Income Limits, pursuant to Health & Safety Code Section 50093.
ii. The sale of city-owned development rights and land coverage shall be at no cost to a developer/applicant of a multi-family residential project or a mixed-use project containing multi-family residential units, if the project is located with the boundaries of an identified Town Center. a. A mixed-use project can be the horizontal or vertical mix of uses residential, commercial and industrial).
iii. The sale of city-owned development rights and land coverage shall be at no cost to commercial/industrial projects, when the property is deemed to be distressed and/or blighted, and the value of the proposed improvements and/or new construction are greater than fifty-one percent of the El Dorado County assessed value.
iv. Up to 20 City banked Tourist Accommodation Units may be converted to Residential Units of Use and sold at no cost for the construction of new Accessory Dwelling Units.
v. Up to 20 City banked Tourist Accommodation Units may be converted to Residential Units of Use and sold at no cost for the construction of new multifamily (2 or more units) projects where the developer/applicant provides evidence that all residential units utilizing converted City Tourist Accommodation Units are deed-restricted for occupancy by a tenant employed at least 30 hours per week at a place of business located in the Tahoe Basin.

Should an approved residential, commercial, mixed-use, or industrial project later choose to subdivide the land (pursuant to the Subdivision Map Act), all previously required deed restrictions will remain in force or the developer shall reimburse the City the full market rate for said development rights/land coverage at the time of subdivision.

E. Should the City provide or sell development rights or land coverage for a project containing residential units, a deed restriction shall be placed on the property prohibiting use as a Vacation Home Rental as defined in City Code Section

3.50.370.

F. Commercial Floor Area shall only be provided or sold to a commercial project and shall Res 2022- 051 May 3, 2022 235

not be converted to other development right types.

4. The City Council adopts the following implementation strategy for the distribution and sale of development rights and land coverage:

A. The Development Services Department will have an appraisal prepared by a California licenses appraiser, analyzing the sale of each development right ( potential residential units of use (PRUs), single and multi-family residential units of use (RUUs), tourist accommodation units ( TAUs), commercial floor area ( CFA); and land coverage), for the preceding calendar year.
i. The appraiser shall prepare the above-described report for presentation to the City Council on or before February 1 of each calendar year. a. The report shall describe the methodology used in determining the value of each development right category, including commercial floor area, and
b. The report shall contain recommendations for each development right category, including land coverage; and
c. The report shall also include a recommended tiers rate structure to address variances based on the scale of the project.
ii. The City Council reserves the right to annually set the price point for each development right type and/or land coverage; and
a. The established cost per category, shall be based upon one-third of the recommended appraisal rate.
iii. A developer/applicant shall have one-year from the date of the approved development right/land coverage request to submit and obtain a building permit, issued through the City. If this milestone is unachievable the applicant may apply for an extension or relinquish the City granted development rights and land coverage.
iv. One, one-year extension for the retention of approved development rights/ land coverage may be granted by the City Manager, based on the project continuing to meet the distribution policy and proceeding in a diligent manner, or relinquish the City granted development rights and land coverage.
v. The sale and transfer of development rights/land coverage shall be completed prior to the issuance of a Certificate of Occupancy. vi. If any of the associated City Planning, Building and/or TRPA permits expire, the allocated development rights/land coverage shall be returned to the City. The City shall also reimburse the developer/applicant for the cost of those development rights/land coverage, less the City's administrative processing fee.

Res 2022- 051 May 3, 2022 236

vii. Should the project parcel(s) change ownership the development rights may be transferred to a new owner so long as the project is constructed as approved. Any change to an approved project (e.g., elevations, building siting, interior configuration) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. viii. When approved development rights/land coverage is banked on a sending parcel, the developer/applicant shall obtain TRPA Transfer of Development Rights approval prior to the issuance of a certificate of occupancy.
ix. The proceeds from the sale of city-owned development rights/land coverage shall be dedicated to the City's Workforce Housing Fund to support the City's affordable housing initiatives.

B. The City Council hereby delegates to the City Manager the authority to approve or deny, and to complete the distribution and sale of the development rights/land coverage inside the City of South Lake Tahoe consistent with the criteria outlined in this policy.

C. The City Council reserves the sole right to distribute and sell development rights/land coverage to private developers and other public agencies outside the City of South Lake Tahoe, and all such distribution and sales shall be at the full market rate at that time.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

E. These policies supersede all other distribution and sale of development rights and land coverage policies adopted by the City Council through Resolution No. 2017-73.

Adopted by the City of South Lake Tahoe City Council on May 3, 2022 by the following vote:

Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Date:_________
Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Res 2022- 051 May 3, 2022
Sue Blankenship ( May 25, 2022 09: 04 PDT)
Devin Middlebrook ( May 25, 2022 09:25 PDT) May 25, 2022 237
Res 2022-051 Policy Regarding TRPA
Commodities Revision
Final Audit Report 2022- 05-25
Created: 2022- 05-25
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAtGyrc2ECgvByyBwRi0dvs3q0zrXmOaug Res 2022-051 Policy Regarding TRPA Commodities Revision" History
Document created by jo Mcdonough ([email protected]) 2022- 05- 25 - 3:51:49 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2022- 05- 25 - 4:00:12 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2022- 05- 25 - 4:04:13 PM GMT- IP address: 128. 92.136. 146 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2022- 05-25 - 4:04:28 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Devin Middlebrook ([email protected]) for signature 2022- 05- 25 - 4:04:30 PM GMT
Email viewed by Devin Middlebrook ([email protected]) 2022- 05- 25 - 4:24:45 PM GMT- IP address: 66.189. 255. 213 Document e-signed by Devin Middlebrook ([email protected]) Signature Date: 2022- 05-25 - 4:25:04 PM GMT - Time Source: server- IP address: 66.189. 255. 213 Agreement completed.
2022- 05- 25 - 4:25:04 PM GMT
238
  
JohnsonValuation Group, Ltd.

Post Office Box 11430 124 McFaul Way, Ste. 201 Lake Tahoe, Nevada 89448 (775) 588-4787 www.johnsonvaluationgroup.com
California / Nevada
February 16, 2023
Via E-Mail: [email protected]
Mr. John Hitchcock
Planning Manager
City of South Lake Tahoe
Re: TRPA Intangible Development Rights Valuation update letter Dear Mr. Hitchcock:

This is in response to your request for a letter addressing updated Market Values of the City of South Lake Tahoe’s Lake Tahoe Basin Development Rights (intangible development rights). These Development Rights include Land Coverage, Commercial Floor Area (CFA), Residential Development Rights, Residential Units of Use, Potential Residential Units of Use, and Tourist Accommodation Units (TAUs). The undersigned previously prepared a narrative appraisal of the City’s TRPA Development Rights with a date of valuation of January 30, 2020 and a date of issuance of March 26, 2020 (“Original Appraisal”). Subsequently, on August 28, 2020, the First Supplemental Letter to the Original Appraisal addressing updated market conditions from January 30, 2020 to August 28, 2020 was issued. On January 14, 2021, the Second Supplemental Letter to the Original Appraisal addressing Market Conditions from January 30, 2020 to January 14, 2021 was issued. On February 24, 2022 the Third Supplemental Letter to the Original Appraisal, with an effective date of valuation of January 31, 2022 was issued. This letter is the Fourth Supplement Letter to the Original Appraisal and is predicated upon a date of valuation of January 31, 2023. This Fourth Supplemental Letter is incorporated by reference to the Original Appraisal, the First Supplemental Letter, the Second Supplemental Letter, and the Third Supplemental Letter. It is assumed the reader of this update letter has access to all aforementioned documents that are incorporated by reference herein and has reviewed full copies of all of these documents.

DRAFT - For Discussion Purposes Only
2/16/2023
239
California Nevada 
JohnsonValuation Group, Ltd.

23-003
This report is being prepared as a new Appraisal Report under Standard Rule 2-2(a) of the Uniform Standards of Professional Appraisal Practice (USPAP). It is an extraordinary assumption1
of this appraisal that the reader of this appraisal has access to and has fully reviewed a full copy of the Original Appraisal and First and Second Supplement letters.

Advisory Opinion 3 of the 2020/21 edition of USPAP provides the following guidance relative to updating a prior appraisal.
“When developing an opinion regarding a property that was the subject of a previous assignment, the scope of work in the new assignment may be different from the scope of work in the prior one. In addition, rather than duplicating steps in the appraisal process, the appraiser can elect to incorporate some of the analyses from the previous assignment (those items that the appraiser concludes are credible and in compliance with the applicable development Standard) into the new assignment through the use of an extraordinary assumption.” This appraisal incorporates by reference the Original Appraisal. Advisory Opinion 3 of the 2020/21 edition of USPAP provides the following guidance relative to incorporating by reference a prior appraisal when completing a new assignment:
“a new report that incorporates by reference specified information/analysis from the prior report so that, in combination, the referenced portions and the new information/analysis added satisfies the applicable reporting requirements. When this incorporation by reference option is used, the following items from that prior report should be specifically identified in the new report to avoid being misleading:
• subject property
• client and any other intended users
• intended use
• appraiser(s)
• effective date of value or assignment results

1 This report, and the value conclusion(s) set forth herein, is subject to an extraordinary assumption. An extraordinary assumption is defined by the 2020/21 version of USPAP as “an assignment specific assumption as of the effective date regarding uncertain information used in an analysis which, if found to be false, could alter the appraiser’s opinions or conclusions.”1 DRAFT - For Discussion Purposes Only
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• date of report, and
• interest(s) appraised”
Pursuant to your request, I have prepared this Fourth Supplemental Letter to update the 100% fee simple Market Values for TRPA commodities owned by the City of South Lake Tahoe to January 31, 2023 in typical retail quantities as identified in the Original Appraisal. In order to analyze how market conditions may have changed, the undersigned has reviewed market conditions for the improved commercial and residential real estate market and the changes in the market for TRPA Development Rights and interviewed various market participants. The Client and Intended User of this letter is the City of South Lake Tahoe. The intended use is to assist the City of South Lake Tahoe in establishing the value of their owned TRPA intangible development rights in considering potential offers they may receive to purchase some of these rights.

First, the improved residential real estate market was considered. The initial effect of the COVID pandemic was a pause in sales activity. However, once reopening began, the number of sales of residential properties increased substantially in the South Shore. The South Lake Tahoe Board of Realtors has collected the following data for the California side of the Lake Tahoe Basin.:

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Total sales volume in the area greatly increased in 2020 due to demand generated by the COVID-19 pandemic. Sales volume increased by 69.5% on the California side of South Shore.

In 2021, the California side of South Shore saw a drop in total sales volume of -4.5% and a further 16.7% in 2022 . Median and average sales prices showed sizable increases ranging from

22.1% and 21.0% in 2021 and much smaller 5.4% and 5.5% increases in 2022. Price per square foot showed very large gains over 2020 with the median and average sale price per square foot in the El Dorado County portion of the Tahoe Basin increased 31.7% and 24.3%, respectively. The average price per square foot rate of increase slowed to 8.4% in 2022.

Brokers and Realtors do not expect continued price appreciation, with general indications that buyers are becoming more price resistant at the present time and the increases in interest rates in 2022 have had an adverse affect on affordability.

Currently there are 75 listing in the El Dorado County portion of South Shore. The median list price is $807,000 and average list price is $1141,615. Inventory remains low with DRAFT - For Discussion Purposes Only
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less than a two-month supply of inventory (active and pending) presently available for on the market based on 2022’s total number of sales. The low available inventory has likely led to the average and median sale price being insulating from broader current economic conditions.

Changes in the commercial market have also been considered. The demand for sale commercial properties is largely being driven by buyers completing tax deferred exchanges (1031 exchange) and desiring a replacement property in the Tahoe area. The market for development land has experienced strong headwinds due to the increases in costs of construction (both labor and materials) and increased interest rates. Many commercial agents and owners indicate the market is in stage of pause at the present time.

Next, the market for TRPA development rights has been considered. The undersigned interviewed staff at the California Tahoe Conservancy, real estate agents, and private TRPA consultants in January and February of 2023. These interviews indicated that there has been very limited sales of TRPA development rights over the last year and market participants have widely varying views of pricing and demand. Due in part to the very limited sales volume, market participants do not appear to have enough data points through which to form a consolidated view of market conditions and pricing for some TRPA development rights.

Class 1b Land Coverage
In the Original Appraisal and prior update appraisals, the value per square foot of 1b land coverage was estimated to be $25.00 per square foot. The California Tahoe Conservancy has a present asking price of $30 per square foot for 1b land coverage. In discussions with Land Planners it was indicated that there is a relatively small market for 1b coverage and sellers are largely able to name their price as the primary buyers are higher end residential properties that have inelastic demand. Land Planners reported sale prices of up to $35 per square foot for 1b Land Coverage in 2022, but generally indicated that the market accepts the CTC’s present asking price of $30 per square foot for the primary basis of establishing value.. Based on the CTC’s current asking price the Market Value for 1b Coverage is estimated at $30 per square foot.

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High Capability Potential Coverage – Upper Truckee
In the Original Appraisal, the Market Value of high capability potential coverage in the Upper Truckee Hydrologic Basin was estimated at $6.00 per square foot. The CTC presently has an asking price of $7.50 per square foot and
Below is a summary of the high capability potential coverage sales by the CTC in 2022 for the Upper Truckee Hydrologic Basin:

High Capability Potential Coverage Sales
Upper Truckee Hydrological Basin
Ammount of Coverage Sale Price per SF Sale Price Sending Bailey Sending IPES Escrow Close Date 287± sq. ft. $1,597.50 4,5 811 8/10/2022
111± sq. ft. $7.50 $832.50 3,4,5 7/15/2022
297± sq. ft. $7.50 $2,227.50 5,7 844 7/8/2022
380± sq. ft. $7.50 $2,850.00 4 775 7/8/2022
955± sq. ft. $7.50 $7,162.50 4 753 6/13/2022
295± sq. ft. $7.50 $2,212.50 7 775 5/3/2022
391± sq. ft. $7.50 $2,932.50 5 846 4/22/2022
48± sq. ft. $7.50 $360.00 6 0 1/26/2022
As indicated, all of the CTC’s sales of high capability potential coverage in the Upper Truckee Hydrologic Basin in 2022 were for $7.50 per square foot. Based on this data the Market Value of high capability potential coverage in the Upper Truckee Hydrologic Basin is estimated at $7.50 per square foot for a typical retail quantity.

High Capability Potential Coverage – South Stateline
In the Original Appraisal, the Market Value of high capability potential coverage in the South Stateline Hydrologic Basin was estimated at $7.50 per square foot. The CTC presently has an asking price of $7.50 per square foot and
Below is a summary of the high capability potential coverage sales by the CTC in 2022 for the South Stateline Hydrologic Basin:

High Capability Potential Coverage Sales
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South Stateline Hydrological Basin
Ammount of Coverage Sale Price per SF Sale Price Sending Bailey Sending IPES Escrow Close Date 305 Sq. Ft. $7.50 $2,287.50 7 743 4/4/2022
266 Sq. Ft. $7.50 $1,995.00 1b,7 775 2/23/2022
614 Sq. Ft. $7.50 $4,605.00 7 0 1/25/2022
516 Sq. Ft. $7.50 $3,870.00 7 0 1/25/2022
179 Sq. Ft. $7.50 $1,342.50 4 812 12/13/2022
As indicated, all of the CTC’s sales of high capability potential coverage in the South Stateline Hydrologic Basin in 2022 were for $7.50 per square foot. Based on this data the Market Value of high capability potential coverage in the South Stateline Hydrologic Basin is estimated at $7.50 per square foot for a typical retail quantity.

Restored Hard Coverage
In the Original Appraisal, the Market Value of restored hard coverage in the South Stateline Hydrologic Area and the Upper Truckee Hydrologic Area was estimated at $25.00 per square foot. The undersigned is not aware of any 2022 sales of restored hard coverage . The CTC’s present asking price for restored hard coverage is $25.00 per square foot. Based on the limited information, the Market Value of restored hard coverage in the South Stateline Hydrologic Area and the Upper Truckee Hydrologic Area is estimated at $25 per square foot.

Commercial Floor Area (CFA)
In the Original Appraisal, the value per square foot of CFA was estimated to be $25.00 per square foot. The undersigned is aware of one 2022 sale and one current pending sale at $25 per square foot. This is supportive of the prior year’s conclusion of $25 per square foot.

Residential Unit of Use (RUU)
In the Original Appraisal, the value of an Residential Unit of Use (RUU) was estimated to be $22,500. Based on the research conducted as part of this market conditions update letter, one sale of an RUUs in South Lake Tahoe for $27,500 in 2022 was found. The undersigned is also aware of CFA being converted to residential units of use to create new RUUs, with property owners using existing CFA that was already owned or CFA that they acquired on the open market. At the current market price of $25 per square foot for CFA and 300 square feet of CFA DRAFT - For Discussion Purposes Only
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being convertible to a single-family residential unit of use, it indicates the implied value of an RUU is $7,500. However, this process takes time, uncertainty and cost to purchase and covert CFA into an RUU. The lack of sales data uncovered as part of this assignment for RUUs indicates that buyers would rather go through the process of converting CFA as opposed to buying an RUU right on the open market at the present time. On the other hand, there would likely be a market premium attached to a RUU as opposed to buying CFA and converting it as occurred with the one sale of an RUU for $27,500 in South Lake Tahoe in 2022. This one sale represents the motivations of a single buyer and provides a wide range between the price at which it is possible to effectively achieve a RUU through CFA conversion. Based on the information considered herein, it is estimated that an RUU is presently worth in the range of $15,000/each, which is unchanged from the Third Update Letter.

Tourist Accommodation Unit (TAU)
In the Original Appraisal, the value of an TAU was estimated to be $17,500. Based on the research conducted as part of this market conditions update letter, no sales of TAUs were found. Based on market interviews and the TRPA conversion table, which treats TAUs and RUUs as having the same value, it is indicated that the market value of TAUs and RUUs has equalized. Therefore, the estimated present value of a TAU is $15,000/each.

Potential Residential Unit of Use (Formerly Residential Development Right) In the Original Appraisal, the Market Value of a Potential Residential Unit of Use was estimated at $5,000. The undersigned is not aware of any 2022 sales of a Potential Residential Unit of Use and the value is opined to be unchanged.

Overall, the market values summarized herein are based on limited sales data and values may continue to change in the near term as additional transactions occur. It is noted that of the various interviews conducted, many had materially different views of the pricing and future demand for various TRPA development rights. The value conclusions are summarized as follows:

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