South Lake Tahoe City Council
November 7, 2023

City of South Lake Tahoe
Amendment 2 (C-009-2019) to the Pioneer Trail Pedestrian Upgrade Project, Phase 2 Professional Services Agreement with CDM Smith, Inc. (C-117-2023) The Professional Services Agreement (“Agreement”) entered into on March 19, 2019 between the City of South Lake Tahoe, a municipal corporation (“ CITY”) and CDM Smith, Inc.

CONSULTANT”) is hereby amended, effective June 30, 2023, as set forth below.

RECITALS
A. On March 19, 2019, the City entered into the Agreement with Consultant to provide engineering design services for the Pioneer Trail Pedestrian Improvement Project Phase II, for a two- year term ending on March 19, 2021.

B. The project has been delayed for various reasons including additional environmental studies needed to satisfy the National Environmental Policy Act, COVID-19 shutdowns causing slower than usual review times on essential documents, and a funding shortfall for the right-of-way phase, which needs to be completed before Tasks 10, 11, and 12 are finalized.

C. The Parties now desire to revise the Agreement’ s term to allow Consultant additional time to complete the Scope of Services.

AGREEMENT
The terms of the Professional Services Agreement are hereby amended to read as follows:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than June 30, 2024. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by June 30, 2024 shall constitute a material breach of this Agreement as amended.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
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City of South Lake Tahoe – CDM Smith, Inc.

PSA Amendment No. 2 – C-117-2023

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: ________________________________ By:_____________________________ Anush Nejad, Director of Public Works William E. Hurrell, Vice President Business License # 320810
APPROVED AS TO FORM: ATTEST:

Heather Stroud, City Attorney Susan Blankenship, City Clerk Heather Stroud (Jul 14, 2023 08:30 PDT) Sue Blankenship ( Jul 14, 2023 08:45 PDT) 330

CONTRACT /AGREEMENTAUTHORIZATION ROUTING FORM
STAFF

CONTACT

INFORMATION
NAME:

DEPARTMENT:

PHONE:

DATE OF SUBMITTAL:

CONTRACT/

AGREEMENT
INFO.

NAME:

CONTRACTOR/ CONSULTANT:

START: END: OPTION TO RENEW:

AMOUNT OF CONTRACT: $
BUDGET

INFORMATION
ACCOUNT NO.:

BUDGET AVAILABLE:

FUNDING VERIFIED:

GRANT FUNDING? Source___________ Federal? Yes___ No___
Brief Description:

Does this contract involve the following: construction, reconstruction, alteration, renovation, improvement, demolition, painting, re-painting, and/or repair work involving any publicly owned, leased, or operated facility? Yes_____ No_____ If yes, forward to Public Works for review Public Works Director authorization required)
Does this contract require special permitting, environmental review, CEQA/ NEPA, Planning Dept. review, Commission approval? Yes______ No_____ If yes, forward to Development Services Department for review ( Director of Developmental Services authorization required) Reviewing Authority Signature
Department Head ____________________
Public Works Director _____________________
where applicable)
Dev. Services Director _____________________
where applicable)
Finance Director ____________________
City Attorney _____________________
City Manager _____________________
City Clerk _____________________
Date Signed
City Council Meeting Date (over $60K or where applicable): ____________________ Type of
Contract
Professional Services Agreement _____ License_____ MOU ____ Lease ______ Purchase Order ______ Purchase Agreement______ Construction______ Revenue Contract ______ Operation/ Concession Agreement ______ Deed_____ Maintenance Agreement ______ Public Works Contract ______ Vehicle _______ Motorized Equipment _______ IT/Electronic Equipment_______ N/A
March 19, 2019
4 Stan Hill
Public Works
530) 542- 6039
07/12/2023
Pioneer Trail Pedestrian Upgrade, Phase 2
CDM Smith
4 N/A
N/A
4N/ A
N/A
243/ 19/19 6/30/
Jul 13, 2023
Jul 13, 2023
Heather Stroud ( Jul 14, 2023 08:30 PDT)
Jul 14, 2023
Joseph Irvin (Jul 14, 2023 08:30 PDT) Jul 14, 2023
Sue Blankenship ( Jul 14, 2023 08: 45 PDT)
Jul 14, 2023
331
CDM-Smith_TimeExt-2
Final Audit Report 2023- 07-14
Created: 2023- 07-12
By: Andra Burnam ( aburnam@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAmf1_ 9GHP3xTAmI- KiwuT- pzwkXL81Y2z CDM-Smith_TimeExt-2" History
Document created by Andra Burnam ([email protected]) 2023- 07- 12 - 11:11:55 PM GMT- IP address: 128. 92.139. 178 Document emailed to [email protected] for signature 2023- 07- 12 - 11:19:13 PM GMT
Email viewed by hurrellwe@cdmsmith. com
2023- 07- 12 - 11:29:38 PM GMT- IP address: 104. 47.66.126 Signer [email protected] entered name at signing as William Hurrrell 2023- 07- 13 - 4:06:05 PM GMT- IP address: 98.124. 161. 45 Document e-signed by William Hurrrell ([email protected]) Signature Date: 2023- 07-13 - 4:06:07 PM GMT - Time Source: server- IP address: 98.124. 161. 45 Document emailed to Anush Nejad ([email protected]) for signature 2023- 07- 13 - 4:06:08 PM GMT
Email viewed by Anush Nejad ([email protected])
2023- 07- 13 - 5:06:36 PM GMT- IP address: 104. 47.64.254 Document e-signed by Anush Nejad ([email protected])
Signature Date: 2023- 07-13 - 5:06:53 PM GMT - Time Source: server- IP address: 128. 92.139. 178 Document emailed to Olga Tikhomirova ( otikhomirova@cityofslt. us) for signature 2023- 07- 13 - 5:06:55 PM GMT
Email viewed by Olga Tikhomirova ([email protected]) 2023- 07- 13 - 5:13:32 PM GMT- IP address: 104. 47.65.254 Document e-signed by Olga Tikhomirova ([email protected]) Signature Date: 2023- 07-13 - 5:14:45 PM GMT - Time Source: server- IP address: 128. 92.136. 146 332
Document emailed to Heather Stroud ( hstroud@cityofslt. us) for signature 2023- 07- 13 - 5:14:46 PM GMT
Email viewed by Heather Stroud ([email protected])
2023- 07- 14 - 3:29:51 PM GMT- IP address: 104. 47.64.254 Document e-signed by Heather Stroud ([email protected]) Signature Date: 2023- 07-14 - 3:30:14 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Joseph Irvin ([email protected]) for signature 2023- 07- 14 - 3:30:16 PM GMT
Email viewed by Joseph Irvin ([email protected])
2023- 07- 14 - 3:30:40 PM GMT- IP address: 104. 47.64.254 Document e-signed by Joseph Irvin ([email protected]) Signature Date: 2023- 07-14 - 3:30:50 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ( sblankenship@cityofslt. us) for signature 2023- 07- 14 - 3:30:52 PM GMT
Email viewed by Sue Blankenship ([email protected]) 2023- 07- 14 - 3:40:14 PM GMT- IP address: 104. 47.64.254 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 07-14 - 3:45:44 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Agreement completed.
2023- 07- 14 - 3:45:44 PM GMT
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 7,
2023
Agenda Item #:15
Agenda Item: Agreement with NOVA Geotechnical and Inspection Services- Northern Nevada, LLC d/b/a Universal Engineering Sciences (UES) for Specialty Inspection and Testing Services for MultiGenerational Recreation and Aquatic Center Executive Summary: City Council will consider a contract with Universal Engineering Services (UES) for $330,445.49 for the Specialty Inspection and Testing for the Multi-Generational Recreation and Aquatic Center Project, plus a 20% contingency in the amount of $66,089.10.

Requested Action / Suggested Motions: Pass a Resolution appropriating $330,445.49 for the Specialty Inspection and Testing for the Multi-Generational Recreation and Aquatic Center Project, plus 20% contingency in the amount of $66,089.10 for a total $396,534.59 from General Fund Undesignated Excess Reserves and authorizing and directing the Mayor Pro Tem to execute a contract with Universal Engineering Services (UES).

Responsible Staff Member: Anush Nejad, Director of Public Works and Jeremy Harrison, Building Official
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - UES Contract.docx
02-Resolution-Budget Approproation and Agreement with UES.docx 03-UES Contract (Exh. A to Reso.).pdf
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Council Agenda Report November 7, 2023 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 7, 2023
Title: Agreement with NOVA Geotechnical and Inspection Services – Northern Nevada, LLC d/b/a Universal Engineering Sciences (UES) for Specialty Inspection and Testing Services for Multi-Generational Recreation and Aquatic Center
Project Location: 1150 Rufus Allen Boulevard, South Lake Tahoe, CA Responsible Staff Member: Anush Nejad, Director of Public Works (530) 542-6031 and Jeremy Harrison, Building Official (530) 542-6015
Background: On August 8, 2023, the City Council approved an agreement with Roebbelen Constructing, Inc. for the Multi-Generational Recreation and Aquatics Center The Specialty Inspection and Testing services represents the owner’s interest and provides oversight over inspection of various components for the project, and work in tandem with the Building Official for acceptance of various components of the project. They will provide daily reports, as well as weekly and monthly report to the Building Official and test various components of the project.

Issue and Discussion: Recognizing this need and in discussion with the project team, staff begin soliciting proposal for the specialty inspection and testing services. Staff released a Request for Proposal Proposals (RFP) to the public on September 7, 2023.

Two hundred fifty-three (253) firms specializing in inspection and construction management services were electronically notified through Planet Bids. A pre-proposal meeting was conducted on September 18, 2023. Seven firms registered as bidders and downloaded the RFQP documents. The Department of Public Works received two (2) electronic submittals on October 2, 2023.

All submittals received were distributed to the three (3) City’s evaluation team members, including City’s Building Official, Resident Engineer and Finance Department. Each one of the team members evaluated and then numerically scored each proposal based on the criteria outlined in the RFP. The scores of all three evaluators were then added to achieve a cumulative score for each submittal.

Table A below lists the firms that submitted proposal.

Firm Location
1 Black Egale Consulting, Inc. Carson City, NV
2 Universal Engineering Services (UES) Reno, NV
Table A – Firms submitting Proposals.
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Council Agenda Report November 7, 2023 Page 2 of 2
Table B below lists the scoring/rank.

Rank Firm Cumulative Score
1 Universal Engineering Services (UES) 272
2 Black Egale Consulting, Inc. 266
Table B – Cumulative Score and Rank
Based on the scoring NOVA Geotechnical and Inspection Services – Northern Nevada, LLC d/b/a Universal Engineering Sciences (UES) was the top ranked firm for a not-to-exceed amount of $330,445.49.

Financial Implications: The fee for UES is $330,445.49. Due to nature of the project and potential re-testing and additional unforeseen services, staff recommends a 20% contingency in the amount of $66,089, for a total of $396,534.59.

On August 8, 2023, during the award of the Recreation and Aquatic Center project presentation, staff estimated $650,000 for Specialty Inspection and Testing services. The proposed amendment is below the projected expenditure.

The attached resolution will appropriate funding for the Specialty Inspection and Testing Services from the General Fund Undesignated Excess Reserves. Along with the previous appropriations of $500,227,75 on September 26, 2023, the total appropriations toward Phase 2 from this funding source to date will amount to $896,762.34. The City Council previously approved up to $2,600,000 allocation from the General Fund excess reserves for this project.

In addition to this award, staff has selected Willdan Engineering Inc for an amount of $59,050 for Labor Compliance Services. The agreement has executed by the City Manager, which is within his approval authority. No budget appropriations are required for this contract as the labor compliance was already included in September 26, 2023 budget appropriations reconciliation resolution at $50,000. Budget savings from other items are available to cover the additional $9,050 amount.

These two final services will complete all the necessary support services needed for the MultiGeneral Recreation and Aquatic Center project delivery, below the originally estimated amounts.

Environmental Considerations:

On January 18, 2022, the City Council adopted an Initial Study/Mitigated Negative Declaration (IS/MND) for the 56 Acre Master Plan and the Multigenerational Recreation and Aquatics Center (State Clearinghouse file #2021120206). This action is included within the scope of the IS/MND, and no further environmental review is required under CEQA Guidelines section 15162.

Policy Implications:

The Parks, Trails, and Recreation Master Plan identifies the Recreation Complex Facility and the 56 Acre Plan as recommended projects for the City and the County to pursue. The 2007 56-acre draft Plan includes the recreation facility and expanded amenities in the El Dorado Recreation Area and furthers mutual agency goals to enhance the recreation experience for residents and visitors.
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Resolution 2023-XXX November 7, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
November 7, 2023
Appropriation of Funds for Specialty Inspection and Testing Services for the Multi-Generational Recreation and Aquatics Center Project Phase 2 in an amount of $396,534.59

BACKGROUND

1. The City of South Lake Tahoe has designated the Multi-Generational Recreation and Aquatics Center a viable and highly desired community project.

2. The City Council Awarded the Construction of the Project to Roebbelen Constructing, Inc. on August 8, 2023.

3. Staff released a Request for Proposal Proposals (RFP) to the public on September 7, 2023, for Specialty Inspection and Testing Services.

4. The selection committee ranked NOVA Geotechnical and Inspection Services – Northern Nevada, LLC d/b/a Universal Engineering Sciences (UES) as the top ranked firm.

5. The Department of Public Works recommends awarding the Specialty Inspection and Testing Services for Phase 2, to UES for $330,445.49, plus a 20% contingency in the amount of $66,089 for a total of $396,534.59.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Appropriates a total of $396,534.59 from General Fund Undesignated Excess Reserves to Account 30160018-42020, Professional Services, to fund Phase 2 project costs.

2. Authorizes and directs the Mayor Pro Tem to execute a contract with NOVA Geotechnical and Inspection Services – Northern Nevada, LLC d/b/a Universal Engineering Sciences (UES) $330,445.49, which is attached hereto as Exhibit A, plus a 20% contingency in the amount of $66,089.10 for a total of $396,534.59.

3. Delegates authority to the City Manager to amend the contract at Exhibit A as needed up to the contingency amount for a total contract amount not to exceed $396,534.59.

Adopted by the City of South Lake Tahoe City Council on November 7, 2023 by the following vote:

Yes:
337
Resolution 2023-XXX November 7, 2023 Page 2 of 2
No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor Pro Tem
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 7th day of November, 2023 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and NOVA Geotechnical and Inspection Services, LLC, dba Universal Engineering Sciences (UES). (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.
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2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue through February 28, 2026.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $330,445.49 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Prevailing Wages. Pursuant to the provisions of California Labor Code, Sections 1770 to 1780, inclusive thereof, the Contractor, and any subcontractor, of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations.

In compliance with Senate Bill 854 and the California Labor Code, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors must submit their certified payroll records directly to the Division of Labor Standards Enforcement Compliance Monitoring Unit through the electronic certified payroll reporting (eCPR) system, as well as to the City.

Pursuant to the provisions of California Labor Code Section 1773.2, the Contractor is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the City's office. The Contractor agrees that not less than said prevailing 340
rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California Department of Industrial Relations' website at:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

7. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

8. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

9. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum 341
period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

10. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons 342
employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

11. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

13. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, 343
its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

15. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever 344
arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

16. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
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iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
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except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
347
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Tony Dimpel, PE, CEM
NOVA Geotechnical and Inspection Services
dba Universal Engineering Sciences
Area Director, Northern Nevada
6995 Sierra Center Parkway
Reno, NV 8911

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

21. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.
348

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

24. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
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c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

25. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

27. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

28. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

29. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 350

30. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

31. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

32. Time is of the Essence. Time is of the essence for this Agreement.

33. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Tony Dimpel, PE, CEM
Mayor Pro Tem Area Director
Date __________________________ Date _____________________________

Business License # __100886_____________
APPROVED AS TO FORM: DIR#__________________________________ By____________________________ Date ________________________________ City Attorney
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ATTEST:

By______________________________ Date ________________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
352

EXHIBIT A

SCOPE OF SERVICES
353

SCOPE OF SERVICES (EXHIBIT A)

SECTION F
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Universal Engineering Sciences | 43
UES is pleased to present our proposal to provide
specialty inspections and materials testing services
for the City of South Lake Tahoe’s new Recreation
and Aquatic Center. We have reviewed the City’s
Request for Proposals (RFP) No. 2023-10-02, including
associated plans and addenda, and have prepared our
proposal base upon the following factors:
• The project will be subject to the City of South Lake Tahoe Building Department Jurisdiction.
• Review of structural plans prepared by Buehler.
• Review of architectural plans prepared by JK
Architecture and Barker Rinker Seacat Architecture.
• Review of civil plans prepared by Barker Rinker
Seacat.
• Preliminary Project Schedule was provided showing
the overall project schedule and detailed milestones
for activities.
• For estimating purposes, assumptions have been
made for the time required for miscellaneous site
earthwork and off-site/on-site utility installation.
• No QAA/Special Inspections Agreement was
provided; however, UES anticipates inspection items
for soils, reinforced concrete, structural masonry,
structural steel, spray applied fireproofing, seismic
wood framing, and special cases such as epoxy and
mechanical anchors will require inspections based on
its previous experience with similar projects.
• It is assumed that an AISC-approved steel fabricator
will be used; this alleviates the requirement for shop
fabrication inspection by UES.
• Exclusions from this proposal are architectural items or features and non-structural elements, unless
otherwise noted in the scope of services.

SCOPE OF SERVICES
The proposed project will consist of the construction
of a new aquatic and recreation center.

SCOPE OF GRADING/SOILS SERVICES
Grading
An inspector will be assigned to the project on a
periodic basis to observe excavation and compaction
operations, obtain appropriate samples for laboratory
tests and perform in-place field density testing. The
inspector will observe the Contractor’s compliance
to geotechnical recommendations and project
specifications. For this project, our services will
include the following:
• Observe the earthwork required for footings, pad(s)
and for all structural areas.

F. Scope of Services (Exhibit A)
F. SCOPE OF SERVICES (EXHIBIT A)
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Universal Engineering Sciences | 44
• Provide a project manager to oversee the activities of UES and coordinate field technicians for observation
and testing, attend project meetings, monitor field
reports, review field and laboratory test results, and
prepare the final grading report.
• Provide a State of Nevada Registered Professional
Engineer to oversee UES activities. Final grading
reports to be wet stamped and signed by the
registered engineer.
• Provide pad certifications or recertifications (as
applicable) and a final grading report presenting
a plot plan, all test results, and opinions regarding
compliance to the geotechnical exploration report
recommendations and project specifications.

On-site and Off-site Improvements
• Provide In-place Pavement Verification Report(s) with field and laboratory in accordance with jurisdiction
guidelines.
• Perform field density testing and observations during utility backfill operations.
• Perform field density testing for street subgrade,
curb, gutter, and sidewalks.
• Provide Final Offsite Grading Report(s) per the City of South Lake Tahoe for the off-site testing of roadway
sub-base and utility trench backfill.
• Perform field density testing during underslab utility backfill operations.

SCOPE OF STRUCTURAL MATERIALS SERVICES
The following inspections and testing will be provided by an inspector(s)/technician(s) certified by the American Concrete Institute (ACI), International Code
Council (ICC), and/or the American Welding Society
(AWS) and in accordance with the requirements of
Chapter 17 of the applicable International Building
Code, Governing Agency Technical Guidelines, and
project plans and specifications, and will comply
with the requirements of ACI-305R, ACI-305.1-6
and ACI-306R. The contractor shall provide 24
hours 7 days a week access to all concrete cylinders for pick-ups. • Reinforced-Concrete Inspection: Provide periodic
inspection of reinforcing steel installation and
continuous inspection during concrete placement.

A total of five 4-inch by 8-inch representative test
specimens will be cast every 150 cubic yards and/
or every day for testing of compressive strength.

Strength testing will be as follows unless noted
otherwise by plans, specification, or owner
requirements:
• 1 cylinder at 7 days, 3 at 28 days and 1 will be held for 56 days provided the 28-day breaks did not
meet strength requirements.

Normal concrete pours will consist of one (1) ICC
inspector unless a pump is used, which requires an
ACI technician to supplement the inspector. Supplemental inspectors/technicians may be required during periods of peak construction activity. Contractor is responsible for storage of the concrete cylinder samples secured from damage and protected from
hot and cold weather to comply with the requirements of ACI-305R, ACI-305.1-6 and ACI-306R. The contractor shall provide 24 hour 7 days a week
access to all concrete cylinders for pick-ups.
• Precast Panel Inspection: Provide periodic
inspection of pre tensioned cable and continuous
inspection during concrete placement. A total of
five 4-inch by 8-inch representative test specimens
will be cast every 100 cubic yards and/or every day
for testing of compressive strength. Strength testing
will be as follows unless noted otherwise by plans,
specification, or owner requirements:
• 1 cylinder at 7 days, 3 at 28 days and 1 will be held for 56 days provided the 28-day breaks did not
meet strength requirements.

F. Scope of Services (Exhibit A)
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Universal Engineering Sciences | 45
• Structural Masonry Inspection (Level B): Provide
periodic inspection of constructed concrete masonry
units (CMU), masonry reinforcing steel, and grout
spaces. Provide continuous inspection during
grouting and construction of masonry prisms.

Contractor is responsible for constructing prisms
while a certified special inspector is present and
storage of prisms in a vertical position and sealed
in a plastic bag. Three masonry prism samples are
required every 5,000 square feet of placed CMU.

Masonry prisms will be tested for compressive
strength. Supplemental masonry inspectors/
technicians may be required during periods of peak
construction activity.
• Structural Steel Inspection: Provide inspection for
steel member materials, size and shape, spacing and
connections. Provide fabrication and testing of highstrength grout samples for compressive strength as required. Provide non-destructive testing as required,
which may include ultrasonic, magnetic particle, dye
penetrant and radiography techniques as required
for welded connections, alterations, and Skidmore
Wilhelm testing for high-strength bolts. Full-time
welding inspections are based on Complete Joint
Penetration welds or fillet welds greater than 5/16
inch in size. Part time welding inspections are based
on fillet welds 5/16 inch or less in size. Part-time field welding inspections are based on structural design
only and does not account for errors of size, spacing,
and quality of steel connections that may result in a
full-time welding inspection.
• Floor Flatness/Floor Levelness: Provide inspection
and testing of final slab construction to determine
compliance with architectural and contractor
specifications. Inspector utilizes Face Dip-stick
equipment prior to contractor’s release of project
to owner and produces documentation that
states degree of variance in slope for finished floor
elevations and flatness.
• Epoxy and Mechanical Anchor Inspection: Provide
continuous inspection during the placement of
epoxy for bolts, all thread rods, and reinforcing steel, as well as during installation of mechanical anchors
such as wedge- and screw-types.
• Seismic Construction: Provide inspections for all
wood framing or cold form steel construction which
includes verification of structural member sizes,
shear wall sheathing and nailing, floor and roof
diaphragms, mechanical fasteners, and hardware.

Provide inspections for roof framing.
• Spray Applied Fireproofing: Provide periodic
inspections for fireproofing applied to structural steel members. Substrate inspection shall be done prior
to application of fireproofing. Thickness tests will
be taken at 25% of all sprayed beams and columns.

One density test and cohesion adhesion will be taken
from one column, one beam, one floor joist and one
deck (each type of structural member) for every 2,500
square feet of building per floor.
• Project Management: A project manager will be
assigned to review the daily activity of inspectors/
technicians, monitor the budget for special
inspection services, and oversee the preparation of
the final report(s) if required. All field and laboratory tests will be reviewed prior to submittal.
• Final Reports: Final summary report(s) will be
prepared for each permit as required by the
governing jurisdiction. The final report(s) will
include the daily inspection reports, field tests and
a summary of the laboratory tests performed and
documentation of corrective action in response to
non-compliant reports. Final reports will be reviewed
by a State of California Registered Professional
Civil Engineer and wet stamped and signed by the
registered engineer.

DISPATCH
UES will be providing the above scope of services on
an on-call basis. These services will only be performed for projects that are scheduled through the dispatch
department. Dispatch hours are from 7:00 am till 4:00
pm Monday thru Friday and should be scheduled at
least 24-hours in advance of required inspection/testing. Scheduling can be done by phone at 775-634- 0006 or via email at [email protected].

At no time will dispatch be scheduled by voice mail
or through field inspectors/technicians.

It is the City’s or their representative’s responsibility to schedule all required inspections/testing. If work
is done or covered up without inspections/testing
services being done, UES cannot be responsible for
governing agency acceptance of the work. The governing agency may require special testing or removal of un-inspected/tested work. This proposal does not
include time for re-testing, re-inspection, or inspections that are cancelled without proper notification.

F. Scope of Services (Exhibit A)
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Universal Engineering Sciences | 46

APPROACH TO WORK
UES will strive to maintain focus on the following
objectives for the South Lake Tahoe Multi-Generational
Recreation and Aquatic Center Special Inspections
Services Proposal. First, we will establish a clear understanding of the City of South Lake Tahoe needs as outlined in the Scope of Services and being defined as:
• Observing the Work
• Reporting Non-Conforming Items
• Conducting All Testing
• Furnishing All Daily Reports
• Furnishing Weekly Reports
• Furnish Final report
Second, we will follow the goals and milestones as
established in the contractual requirements for each
particular inspection item. Then, we will seek to gain
a clear understanding of the Contractor’s work philosophy and operational procedures together with the Owner’s expectations.

UES maintains an extensive amount of equipment and
has a large resource pool of technicians readily available. We also have a document control/record keeping system (Metafield) which allows expedited report
preparation and retrieval of archived reports, drawings, and critical documentation related to the project.

An integral Quality Assurance/Quality Control (QA/
QC) system is in place which helps UES maintain its
level of quality. A financial management system has
been established with an invoicing system designed to
service the City of South Lake Tahoe, enabling seamless processing of project costs.

Finally, UES has an advanced level of detailed knowledge pertaining to regulatory agency mandates and guidelines governing a particular task or scope of
work. UES has found this integrated project approach
to be an important tool for accomplishing project
objectives for clients, in general, and will serve the
City’s goals, specifically.

F. Scope of Services (Exhibit A)
358

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
359

PROJECT BUDGET (EXHIBIT B)

SECTION G
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Universal Engineering Sciences | 48
G. Project Budget (Exhibit B)

BILLING PRACTICES
Our services are performed on a time and materials,
not-to-exceed, basis for the actual work performed.

We typically bill our clients once per month after
services are provided; however, billing terms may be
adjusted upon request.

ESTIMATED COST OF SERVICES
We do not anticipate overtime for this project; however, prevailing wage overtime rates will apply for any overtime accrued for inspector/technician time.

Based on the information provided, our estimated fee
for inspection and testing services is $330,445.49
for the duration of the project or January 2026.

The breakdown of cost is provided in the following
Cost Estimate Table. In addition, our billing rates and laboratory services rates are provided following the
Cost Estimate Table.

G. PROJECT BUDGET (EXHIBIT B)
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Universal Engineering Sciences | 49
G. Project Budget (Exhibit B)
Projected DaysSets Hours-Units Quantity Rate Total
0002 Utilities including underslab and pool, and site work 25 6 150 $ 145.00 $ 21,750.00 $ 21,750.00
Exterior concrete: subgrade testing 10 6 60 $ 145.00 $ 8,700.00 Exterior concrete: baserock testing 10 4 40 $ 145.00 $ 5,800.00 Exterior concrete: sampling: walk/c-g/v-g 20 4 80 $ 145.00 $ 11,600.00 HMA: subgrade - proofroll & compaction 2 4 8 $ 145.00 $ 1,160.00 HMA: baserock - compaction 10 4 40 $ 145.00 $ 5,800.00
Asphalt samples and rolling pattern 5 8 40 $ 145.00 $ 5,800.00 Asphalt cores-surface tolerance 1 8 8 $ 145.00 $ 1,160.00 Signage-Striping 0 $ 145.00 $ -
Maximum Dry Density (Curves) 1 6 6 $ 190.00 $ 1,140.00
Sieve Analysis 1 6 6 $ 150.00 $ 900.00
Plasticity Index 1 6 6 $ 100.00 $ 600.00
Sand Equivalent 1 6 6 $ 100.00 $ 600.00
Concrete Cylinders 20 5 100 $ 23.00 $ 2,300.00
Asphalt Testing (sets) 1 6 6 $ 500.00 $ 3,000.00
Site Improvements Subtotal $ 48,560.00
Misc. Concrete -Ext Pads, Footings , structural 15 6 90 $ 145.00 $ 13,050.00 Pull Testing - Mock ups 5 6 30 $ 145.00 $ 4,350.00
Footing Reinforcing Inspection 10 5 50 $ 145.00 $ 7,250.00 Reinf. Concrete - Footing Placement 10 8 80 $ 145.00 $ 11,600.00 Slab compaction 5 5 25 $ 145.00 $ 3,625.00
Reinforcing SOG 10 5 50 $ 145.00 $ 7,250.00
Reinf. Concrete - SOG Placement 10 8 80 $ 145.00 $ 11,600.00 PrecastInsultaed Panel Inspection (manufacturing plant) 15 8 120 $ 145.00 $ 17,400.00 Structural Masonry & Reinforcing Steel 45 6 270 $ 145.00 $ 39,150.00 Fire Proofing 10 5 50 $ 145.00 $ 7,250.00
Field Welding 25 8 200 $ 145.00 $ 29,000.00
Shop Welding 0 $ 145.00 $ -
NDT Testing 20 6 120 $ 145.00 $ 17,400.00
Wood Framing - Shear Nailing 15 6 90 $ 145.00 $ 13,050.00 High Strength Bolts 16 6 96 $ 145.00 $ 13,920.00
Skidmore and Torque Wrench 3 5 15 $ 145.00 $ 2,175.00
Floor Flatness/ Values vary depending on location 1 7 7 $ 700.00 $ 4,900.00 High strength grout 6 6 36 $ 23.00 $ 828.00
Concrete Cylinders 90 5 450 $ 23.00 $ 10,350.00
Masonry Prisms Sets 5 3 15 $ 125.00 $ 1,875.00
CMU units 2 9 18 $ 125.00 $ 2,250.00
Grout and mortar 6 6 36 $ 23.00 $ 828.00
Structure Subtotal $ 219,101.00
Estimated Travel Expense (mobilization from Reno Office) 200 110 22000 $0.625 $13,750.00 $ 303,161.00
Administrative 4 % $ 12,126.44
Project Management 5 % $ 15,158.05
$ 330,445.49
0003 Civil Site Work
Site-Laboratory Testing
0005 1704 Structural Inspections
Structure-Laboratory Testing

TOTAL ESTIMATE
Inspections Subtotal
Utilities Sub Total

COST ESTIMATE
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Universal Engineering Sciences | 50
G. Project Budget (Exhibit B)

BILLING RATES
The following billing rates are provided for the services requested in the RFP.

Management/Staff Professionals
Position Hourly Rate
Authorized Signatory/Area Director $225.00
Regional Principal Engineer $225.00
Lead Project Manager/Engineer $175.00
Materials Specialist $155.00
Assistant Project Manager $135.00
Geotechnical Support Professional $135.00
Project Coordinator/Dispatcher $110.00
Inspectors/Field Technicians
Position Hourly Rate
Field Technician (ACI, Soil, Asphalt) $145.00
ICC Special Inspector $145.00
Welding Inspector (AWS-certified) $145.00
Project Coordination
Position Hourly Rate
Admin Clerical $70.00
NOTES
1) Rates will be adjusted annually on July 1st to reflect prevailing wage increases listed by the California Department of Industrial Relations.”
2) Hourly rates are dependent on current prevailing wage rates (per Addendum 1). 3) For field technicians and special inspectors, regular hourly rates are charged during normal weekday construction hours. Overtime rates at 1.5 times and 2 times the regular rates will be charged for work performed outside normal construction hours and all day on Saturdays/Sundays and Holidays, respectively. Field technician and special inspection rates are based on no hourly minimums.
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Universal Engineering Sciences | 51
G. Project Budget (Exhibit B)
2 of 3
• Stainless Steel Evacuated Cylinders
(Air Sampling) Cost + 15%
• Photoionization Detector (PID) $ 105.00
• Purge Pump $ 21.00
• Disposable Tubing $ 0.42/ft
• Water Level Probe $ 16.00
• Brass/Stainless Soil Tubes $ 5.50/ea
• Disposable Bailers $ 8.00/ea
• Oil/Water Interface Probe $ 52.50
• 55 Gallon Drum Cost + 15%
• Well Supplies Cost + 15%
• Purge Pump Truck (16 gpm)–to depths of 220’ $52.50/hr • pH/Conductivity/Temp. Meter (Field Test) $ 31.50
• Environmental Laboratory Analysis Cost + 15%
• Outside Services (Misc. Equipment,
Special Laboratory Services) Cost + 15%

LABORATORY TESTING SERVICES
All Tests are conducted in accordance with ASTM Standards unless otherwise specified.

SOIL AND AGGREGATES
$ 150.00
Compaction $ 100.00
• Standard, D-698 $ 150.00
• Modified 4, D-1557 $ 155.00 $ 65.00
• Modified 6”, D-1557 $ 190.00 Per Quote
• Check Point, As Above 6” $ 75.00
• Sieve Analysis, Coarse and Fine, Incl. Wash,
C-136
• Sieve Analysis, Geotech
• Sieve Analysis, Wash, % Finer than No. 200
sieve, C-117
• Soil Chemistry
• Specific Gravity – Soils, D-854 $ 85.00
• Check Point, As Above 4” $ 55.00
Shear Strength and Consolidation Tests
Properties • Consolidation (with one-time rate), D-2435 $ 300.00 $ 250.00 • Triaxial Compression (Quick) per Point Per Quote $ 550.00 • Triaxial Compression (Multi-Stage) Per Quote Per Quote • Triaxial Compression (Other Types) perPoint Per Quote • Direct Shear (3 Points), D-3080 $ 400.00
$ 22.00 • Direct Shear W/Rate Slower than .025"
/MIN $ 400.00
• Hydrometers with Specific Gravity, D-422 $225.00 • Remolded Direct Shear (3 Points) $ 350.00 $ 25.00
Aggregate Quality
$ 30.00 • Specific Gravity, Absorption – Gravel, C-127 $ 85.00 $ 100.00 • Specific Gravity, Absorption – Sand, C-128 $ 85.00 $ 90.00 • Clay Lumps and Friable Particles, C-142 $ 90.00 $ 140.00 • Fractured Faces, *NVT230 $ 100.00
• Durability Index, Coarse or Fine, D-3744 $ 130.00
$ 190.00
$ 160.00
• Flat and Elongated Particles on Sieved Sample,
D-4791 $ 110.00
• Organic Impurities, C-40 $ 65.00
$ 100.00 • Lightweight Pieces in Aggregate,
$ 95.00 C-123 $ 175.00
• R-Value, ASTM D2844
• C.B.R.
• Soil Cement or C.T.B. Mix Design
• C.T.B. Compression Test (without preparation),
D-1633
• Moisture Determination, D-4959
• Moisture Determination and Unit
Weight – undisturbed tube sample
• Organic Content – Soils
• Free Swell
• Expansion Index, D-4829
• Permeability Tests (Remolded Samples)
(Does not include curve), D-5084
• Permeability Tests
(Undisturbed Samples), D-5084
• Plasticity Index, D-4318
• Sand Equivalent, Average of 3, D-2419
• Sieve Analysis, Coarse or Fine, C-136 $ 85.00 EFFECTIVE JANUARY 1, 2023 UES NORTHERN NEVADA $150.00
$ 200.00
• Sulfate Soundness (5 cycles), C-88, per sieve $ 250.00 $ 75.00
$ 85.00
• Los Angeles Rattler Test, 500 revolutions,
C-131
• Los Angeles Rattler Test, 1000 revolutions,
C535
• Mortar Making Properties of Sand (2ages),
C-87
• Potential Reactivity Test, C-157 / SEAOC
• Unit Weight, C-29
• Angularity D2488
• Cleanness Value $ 120.00

CONCRETE AND MASONRY
• Cement Content of Hardened Concrete Per Quote
• Compression Test, Concrete Cylinder, C-39
o 4” $ 23.00
o 6” $ 23.00
• Compression Test on CoredConcrete
Specimens C42 $ 50.00
• Compression Test, LightweightInsulating
Concrete $ 23.00
• Compression Test, Grout, C1019 $ 23.00
$ 40.00
Per Quote
Per Quote
$ 100.00
$ 35.00
• Penetration Test, (Each Temperature), D-5
• Hveem Stability, (including Mixing Sample),
D-1560
• Hveem Stability, (on Premixed Sample)
• Swell Test
• Unit Weight of Asphalt Core or Compacted
Sample, D-2726
• Theoretical Specific Gravity, D-2041(Rice) $ 100.00
METALS
• Bend Test $ 30.00
• Machining Costs Cost + 20%
• Pre-Stress Wire, Tensile/Elongation $ 52.00
• SFRM Density, E605 $ 50.00
• Yield, Tensile and Elongation of Reinforcing
Steel Bars up to and including #5, A370 $ 55.00
• Yield, Tensile and Elongation of Reinforcing
Steel Bars greater than #5, A370 $ 70.00

BOLT TESTING
• Bolts (Proof Load, Ultimate Load, Hardness) Per Quote $175.00
Per Quote
EFFECTIVE JANUARY 1, 2023 UES NORTHERN NEVADA
$150.00
$ 200.00
• Sulfate Soundness (5 cycles), C-88, per sieve $ 250.00 $ 75.00
$ 85.00
• Los Angeles Rattler Test, 500 revolutions,
C-131
• Los Angeles Rattler Test, 1000 revolutions,
C535
• Mortar Making Properties of Sand (2ages),
C-87
• Potential Reactivity Test, C-157 / SEAOC
• Unit Weight, C-29
• Angularity D2488
• Cleanness Value $ 120.00

CONCRETE AND MASONRY
• Cement Content of Hardened Concrete Per Quote
• Compression Test, Concrete Cylinder, C-39
o 4” $ 23.00
o 6” $ 23.00
• Compression Test on CoredConcrete
Specimens C42 $ 50.00
• Compression Test, LightweightInsulating
Concrete $ 23.00
• Compression Test, Grout, C1019 $ 23.00
• Compression Test, Gunite, C1604 $ 23.00
$ 40.00
Per Quote
Per Quote
$ 100.00
$ 35.00
• Penetration Test, (Each Temperature), D-5
• Hveem Stability, (including Mixing Sample),
D-1560
• Hveem Stability, (on Premixed Sample)
• Swell Test
• Unit Weight of Asphalt Core or Compacted
Sample, D-2726
• Theoretical Specific Gravity, D-2041(Rice) $ 100.00
METALS
• Bend Test $ 30.00
• Machining Costs Cost + 20%
• Pre-Stress Wire, Tensile/Elongation $ 52.00
• SFRM Density, E605 $ 50.00
• Yield, Tensile and Elongation of Reinforcing
Steel Bars up to and including #5, A370 $ 55.00
• Yield, Tensile and Elongation of Reinforcing
Steel Bars greater than #5, A370 $ 70.00

BOLT TESTING
• Bolts (Proof Load, Ultimate Load, Hardness) Per Quote • Nuts (Proof Load, Hardness) Per Quote
$175.00
Per Quote

SCHEDULE OF FEES
364
BUDGET
Estimated fees (not to exceed) $316,695.49
Travel and out-of-pocket expenses $ 13,750.00
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $330,445.49

TIMELINE
Work will be begin from November 7, 2023 to February 28, 2026.

365

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Tony Dimpel, PE, CEM
By:________________________________________
366

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
10/23/2023
Greyling Ins. Brokerage/EPIC
3780 Mansell Rd. Suite 370
Alpharetta GA 30022
Carly Samuel 7706705324 770.670.5324 [email protected] Arch Insurance Company 11150 UNIVENG Endurance American Specialty Ins Co 41718 Nova Geotechnical And Inspection Services,
- Northern Nevada LLC
6995 Sierra Center Parkway
Reno NV 89511
Evanston Insurance Company 35378 Landmark American Insurance Company 33138 StarStone Specialty Insurance Company 44776 2066266244 A X 2,000,000 X 1,000,000 X Contractual Liab 10,000 1,000,000 4,000,000 X X Y Y ZAGLB9255701 5/1/2023 5/1/2024
4,000,000 Employee Benefits 1,000,000
A
B
2,000,000 X
X X
Y Y ZACAT9289701
EXT30030240900
5/1/2023
1/1/2023
5/1/2024
5/1/2024
Excess Auto 2,000,000
C
D
X X 7,000,000 X
Y MKLV2EUE101545
LHA100521
1/1/2023
1/1/2023
Y 5/1/2024
5/1/2024
7,000,000 X
0 A X
N
Y ZAWCI9995401 5/1/2023 5/1/2024
1,000,000 1,000,000 1,000,000
E
C
Excess GL
Professional Liab
incl. Pollution Liab
Y
77102C232ALI
MKLV7PL0005710
1/1/2023
2/1/2023
5/1/2024
5/1/2024
Per Occ./Aggregate
Per Claim
Aggregate
4,000,000
1,000,000
1,000,000
Re: City of South Lake Tahoe.

City of South Lake Tahoe is named as an Additional Insured with respects to General & Automobile Liability where required by written contract. Waiver of Subrogation in favor of Additional Insured where required by written contract & allowed by law. Umbrella Follows Form with respects to General, Automobile & Employers Liability Policies. City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150 367
368
369
FAIC-SKLBUS-COCHG (6/01)
Policy Number

COMMON POLICY CHANGE ENDORSEMENT
Endorsement No.

Named Insured Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

POLICY CHANGES ENDORSEMENT DESCRIPTION (CONT’D)

REMOVAL PERMIT
If this policy includes the Commercial Property Coverage Part, the following applies with respect to the Coverage Part:

If Covered Property is removed to a new location that is described on this Policy Change, you may extend this insurance to include that Covered Property at each location during the removal. Coverage at each location will apply in the proportion that the value at each location bears to the value of all Covered Property being removed. This permit applies up to 10 days after the effective date of this Policy Change; after that, this insurance does not apply at the previous location.

ZAGLB9255701
05-01-23
001
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY

THE INSURED NAME HAS BEEN CHANGED
FROM: OBSIDIAN GROUP HOLDINGS, LLC
UNIVERSAL ENGINEERING SCIENCES HOLDINGS, INC.

UNIVERSAL ENGINEERING SCIENCES MIDCO, INC.

OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - SO CAL (A CALIFORNIA

CORPORATION)

CONTOUR ENGINEERING, LLC

IQC SOUTHWEST LLC
RIVER CITY GEOPROFESSIONALS, INC. DBA UNIVERSAL ENGINEERING SCIENCES QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.

SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/K/A SUMMIT ENGINEERING, LABORATORY & TESTING, P.C.

F/K/A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

ALPHA TESTING, LLC

AUSTIN ATI HOLDINGS INC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, PC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

370
FAIC-SKLBUS-COCHG (6/01)
Policy Number

COMMON POLICY CHANGE ENDORSEMENT
Endorsement No.

Named Insured Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

POLICY CHANGES ENDORSEMENT DESCRIPTION (CONT’D)

REMOVAL PERMIT
If this policy includes the Commercial Property Coverage Part, the following applies with respect to the Coverage Part:

If Covered Property is removed to a new location that is described on this Policy Change, you may extend this insurance to include that Covered Property at each location during the removal. Coverage at each location will apply in the proportion that the value at each location bears to the value of all Covered Property being removed. This permit applies up to 10 days after the effective date of this Policy Change; after that, this insurance does not apply at the previous location.

ZAGLB9255701
05-01-23
001
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
TO: OBSIDIAN GROUP HOLDINGS, LLC
UNIVERSAL ENGINEERING SCIENCES HOLDINGS, INC.

UNIVERSAL ENGINEERING SCIENCES MIDCO, INC.

OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - SO CAL (A CALIFORNIA

CORPORATION)

CONTOUR ENGINEERING, LLC

IQC SOUTHWEST LLC
RIVER CITY GEOPROFESSIONALS, INC. DBA UNIVERSAL ENGINEERING SCIENCES QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.

SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/K/A SUMMIT ENGINEERING, LABORATORY & TESTING, P.C.

F/K/A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

ALPHA TESTING, LLC

AUSTIN ATI HOLDINGS INC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, LLC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

371
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged. (The information below is required to be completed only when this endorsement is issued subsequent to the policy effective date.) Endorsement Effective Date , this endorsement forms part of Policy Number Insured Name:

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05-01-2023
05/01/2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05-01-2023

THE INSURED NAME HAS BEEN CHANGED
FROM: OBSIDIAN GROUP HOLDINGS, LLC
OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - SO CAL (A CALIFORNIA

CORPORATION)

CONTOUR ENGINEERING, LLC

IQC SOUTHWEST LLC
RIVER CITY GEOPROFESSIONALS, INC. DBA UNIVERSAL ENGINEERING SCIENCES 28355

372
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged. (The information below is required to be completed only when this endorsement is issued subsequent to the policy effective date.) Endorsement Effective Date , this endorsement forms part of Policy Number Insured Name:

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05-01-2023
05/01/2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05-01-2023
QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.

SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/K/A SUMMIT ENGINEERING, LABORATORY & TESTING, P.C.

F/K/A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, PC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

TO: OBSIDIAN GROUP HOLDINGS, LLC
28355

373
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged. (The information below is required to be completed only when this endorsement is issued subsequent to the policy effective date.) Endorsement Effective Date , this endorsement forms part of Policy Number Insured Name:

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05-01-2023
05/01/2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05-01-2023
OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - SO CAL (A CALIFORNIA

CORPORATION)

CONTOUR ENGINEERING, LLC

IQC SOUTHWEST LLC
RIVER CITY GEOPROFESSIONALS, INC. DBA UNIVERSAL ENGINEERING SCIENCES QUALITY CONTROL CONSULTANTS, INC.

CONSTRUCTION TESTING AND ENGINEERING, INC.

CONSTRUCTION TESTING AND ENGINEERING, SOUTH, INC.

QC SOUTHWEST, INC.
28355

374
WC 89 06 00 A
Policy Number

ENDORSEMENT
Insured Name Policy Effective Date:
12:01 A.M., Standard Time
Agent Name Agent No.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Coverage Parts Affected
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

All other terms and conditions of this Policy remain unchanged. (The information below is required to be completed only when this endorsement is issued subsequent to the policy effective date.) Endorsement Effective Date , this endorsement forms part of Policy Number Insured Name:

Policy Effective Date:

NCCI Carrier Code:

Endorsement No:

ZAWCI9995401
05-01-2023
05/01/2023
001

TO BE ADJUSTED AT AUDIT
EDGEWOOD PARTNERS INSURANCE CENTER 34911

OBSIDIAN GROUP HOLDINGS, LLC

OBSIDIAN GROUP HOLDINGS, LLC

ARCH INSURANCE COMPANY
ZAWCI9995401
05-01-2023
SUMMIT ENGINEERING, LABORATORY & TESTING, INC.

F/K/A SUMMIT ENGINEERING, LABORATORY & TESTING, P.C.

F/K/A SUMMIT ELT, INC.

GEOSERVICES, LLC

GEOTECHNOLOGY, LLC

GEOTECHNOLOGY EQUIPMENT, LLC

GEOTECHNOLOGY EXPLORATION, LLC

GEOTECHNOLOGY LIVING, LLC

GPR TESTING AND INSPECTION LLC

GSI ENGINEERING LLC

SPEEDIE & ASSOCIATES, LLC

DAN BROWN AND ASSOCIATES, LLC

CARMICHAEL ENGINEERING LLC - A UES COMPANY

FAULKNER ENGINEERING SERVICES LLC
GRUBBS, HOSKYN, BARTON & WYATT, INC.

THE FOLLOWING ENTITY NAME(S) HAVE BEEN CHANGED FROM: DAN BROWN AND ASSOCIATES, PC TO: DAN BROWN AND ASSOCIATES, LLC
28355

375
Endorsement Number:

Policy Number: ZACAT9289701
Named Insured: OBSIDIAN GROUP HOLDINGS, LLC
This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 5/1/2023
00 CA0070 00 10 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

SCHEDULE
Name of Person(s) or Organization(s):

BY WRITTEN CONTRACT OR AGREEMENT
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

Under Covered Autos Liability Coverage, the Who is An Insured provision is amended to include as an “insured” the person(s) or organization(s) named in the Schedule above, but only with respect to their legal liability for your acts or omissions or acts or omissions of any person for whom Covered Auto Liability Coverage is afforded under this policy.

All other terms and conditions of this Policy remain unchanged. 376

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance
Condition in the Business Auto Coverage Form
and the Other Insurance – Primary And Excess
Insurance Provisions in the Motor Carrier
Coverage Form and supersedes any provision to
the contrary:

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from any
other insurance available to an "insured" under
your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

POLICY NUMBER: ZACAT9289701
377
POLICY NUMBER: COMMERCIAL AUTO
CA 04 44 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 44 10 13 Insurance Services Office, Inc., 2011 Page 1 of 1

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured:

Endorsement Effective Date:

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against Others
To Us condition does not apply to the person(s) or
organization(s) shown in the Schedule, but only to
the extent that subrogation is waived prior to the
‘‘accident’’ or the ‘‘loss’’ under a contract with that person or organization.

ZACAT9289701

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO RECOVER

IS PERMITTED BY LAW AND IS REQUIRED BY WRITTEN CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO THE LOSS.

OBSIDIAN GROUP HOLDINGS, LLC
05/01/2023
378
CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations

WHERE REQUIRED BY WRITTEN ALL PROJECTS

CONTRACT, PRIOR TO KNOWN
LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

COMMERCIAL GENERAL LIABILITY COVERAGE PART
379

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to liability for "bodily injury", "property
damage" or "personal and advertising injury" caused,
in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.

380
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations

WHERE REQUIRED BY WRITTEN

CONTRACT, PRIOR TO KNOWN
LOSS.

ALL PROJECTS

PERFORMANCE OF OPERATIONS AT

ANY LOCATION ON BEHALF OF SUCH

PERSON(S) OR ORGANIZATION(S),
PRIOR TO LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

This endorsement modifies insurance provided under the following:
381

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products-completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
382

COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
(1) The additional insured is a Named Insured
under such other insurance; and
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

POLICY NUMBER: ZAGLB9255701
383
CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 POLICY NUMBER: ZAGLB9255701 COMMERCIAL GENERAL LIABILITY CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

SCHEDULE
Name Of Person(s) Or Organization(s):

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO RECOVER IS

PERMITTED BY LAW AND IS REQUIRED BY WRITTEN CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO THE LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery against the person(s)
or organization(s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that the insured has waived its right of recovery against
such person(s) or organization(s) prior to loss. This
endorsement applies only to the person(s) or
organization(s) shown in the Schedule above.

This endorsement modifies insurance provided under the following:
384
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 05/01/2023 Policy No. ZAWCI9995401 Endorsement No.

Insured OBSIDIAN GROUP HOLDINGS, LLC
OBSIDIAN GROUP ACQUISITIONS, INC.

UNIVERSAL ENGINEERING SCIENCES, LLC
F/K/A UNIVERSAL ENGINEERING SCIENCES, INC.

CENTURION CONSULTANTS HOLDINGS, INC.

CENTURION CONSULTANTS, LLC

ARIES CONSULTANTS, LLC
MCGINLEY & ASSOCIATES, INC.

GEOTEK ENGINEERING COMPANY, INC.

GFA INTERNATIONAL, INC. DBA UNIVERSAL ENGINEERING SCIENCES

UNIVERSAL ENGINEERING INSPECTIONS, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES, LLC

NOVA GEOTECHNICAL AND INSPECTION SERVICES - NORTHERN NEVADA LLC Premium INCL.

Insurance Company ARCH INSURANCE COMPANY
Countersigned By
 1983 National Council on Compensation Insurance.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

Schedule

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO

RECOVER IS PERMITTED BY LAW AND IS REQUIRED BY WRITTEN

CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO DATE OF LOSS.
☐
For policies or exposure in Missouri:

Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. 385
POLICY NUMBER:

DATE OF ISSUE:

ZAWCI9995401
05-02-23
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No.

Insured Premium $
Insurance Company
Countersigned By
05-01-23 ZAWCI9995401

ARCH INSURANCE COMPANY
OBSIDIAN GROUP HOLDINGS, LLC INCL.

1998 by the Workers’ Compensation Insurance Rating Bureau of California. All rights reserved.

From the WCIRB’s California Workers’ Compensation Insurance Forms Manual 1999.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT -

CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be % of the California workers’ compensation premium otherwise due on such remuneration.

SCHEDULE

PERSON OR ORGANIZATION JOB DESCRIPTION

ANY PERSON OR ORGANIZATION WHERE
2 ALL JOBS UNDER CONTRACT

WAIVER OF OUR RIGHT TO RECOVER IS

PERMITTED BY LAW AND IS REQUIRED BY

WRITTEN CONTRACT PROVIDED SUCH

CONTRACT WAS EXECUTED PRIOR TO DATE
OF LOSS.

386
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 7,
2023
Agenda Item #:16
Agenda Item: Fire Station 3 Interim Renovations
Executive Summary: On September 12, 2023, the City Council passed a Resolution directing staff to implement minor repairs and alterations to Fire Station 3 for a not-to-exceed amount of $500,000. Staff have been working with various contractors to schedule these alterations as soon as possible. Based on current estimates, staff requests an allocation of $300,000 from the Measure S fund balance for the anticipated work.

Requested Action / Suggested Motions: Pass a Resolution allocating $300,000 for interim renovations for Fire Station 3
Responsible Staff Member: Anush Nejad, Director of Public Works and Jim Drennan, Fire Chief Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Fire Station 3 Interim Upgrades.docx
02-Resolution-Budget Approproation FS3.docx
387
Council Agenda Report November 7, 2023 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: November 7, 2023
Title: Fire Station 3 Interim Upgrades
Location: 2101 Lake Tahoe Boulevard
Responsible Staff Member: Anush Nejad, Director of Public Works (530) 542-6031 and Jim Drennan, Fire Chief (530) 542-6152
Background: On September 12, 2023, the City Council passed a motion to invest up to $500,000 for interim upgrades for Fire Station 3, until a new Fire Station is designed and built at a new location next to the existing fire station.

Issue and Discussion: City’s Facilities Maintenance Manager discussed the costs and options for minor renovations to the internal building envelope on the second story that do not trigger Building Code or ADA upgrades, including 1) new flooring on the second floor, 2) HVAC upgrade, 3) a kitchen upgrade, 4) interior painting on the second floor, and 5) roof leakage report and replacement of heat tape. City has met with several contractors to review the scope and costs and is ready to award contracts for these upgrades immediately after funding allocation.

The fire chief has reviewed the upgrades and is recommending basic upgrades for an estimated total cost of $300,000. Staff is requesting funding to award the contracts.

Financial Implications: Staff is requesting approval of the attached Resolution allocating $300,000 from Measure S funds to CIP Account 301-60071 – 48030 Fire Station III Crews Quarters.

Environmental Considerations: The rehabilitation and upgrades are categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines 15301 (Existing Facilities) because it consists of the repair or minor alteration of an existing public structure involving negligible or no expansion of existing or former use.

Policy Implications: City Council Strategic Priority 5 – Continuous Improvement.  Goal 5.1 Public Safety “Ensure substantial investment in public safety by investing in police, fire and snow removal operations and equipment needs…”
 Goal 5.3 Infrastructure and Maintenance “Ensure our City has sustainable funding sources to properly maintain infrastructure including roads, snow removal, facilities, recreation sites and trails.”
388
Resolution 2023-XXX November 7, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
November 7, 2023
Appropriation of Funds for Interim Upgrades for Fire Station 3 in an amount of $300,000

BACKGROUND
A. The building housing Fire Station 3 was originally built in 1957 with a minor remodel in the 1970s. The building has not been remodeled or improved since the 1982 project.

B. In May 2022, staff received the estimated project costs resulting from the initial conceptual planning and design process, totaling approximately $4.9 million for the renovation, not including the soft costs of relocating the staff and equipment during the renovation.

C. On March 28, 2023, City staff updated the City Council on the renovation of Fire Station 3, with an estimated cost of $3.5 million. At this meeting, the Council directed City staff to consider other options and return for additional direction from the Council.

D. On September 12, 2023, the City Council passed a motion to allocate up to $500,000 for interim remodeling to improve the living conditions for the fire crew. In addition, the City Council passed a motion to plan, design and build a new fire station next the existing building.

E. The Department of Public Works and Fire Department have reviewed the upgrade requirement and currently requesting a lower amount of $300,000 to upgrade the internal space and roof for the Fire Station.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Appropriates a total of $300,000 from Measure S to CIP Account 301-60071 – 48030 Fire Station III Crews Quarters for interim upgrades for the living quarters for the fire fighters.

Adopted by the City of South Lake Tahoe City Council on November 7, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
389
Resolution 2023-XXX November 7, 2023 Page 2 of 2
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
390
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 7,
2023
Agenda Item #:17
Agenda Item: Amendments to Agreements with Jviation and ESA for the Airport Master Plan Update and Appropriation of Funds
Executive Summary: The Lake Tahoe Airport was awarded the FAA grant for the Master Plan Update and staff recommends amending existing contracts with Jviation and ESA to complete the update and associated environmental review. The Master Plan is a viable tool for the Airport to make upgrades to existing facilities and show how the airport will proceed in the next 20 years.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute Amendment 5 to the Professional Services Agreement with Jviation in an amount not to exceed $514,169, and Amendment 6 to the Professional Services Agreement with ESA in an amount not to exceed $241,407, both for the development of the Airport Master Plan Update.

Responsible Staff Member: John Dickinson, Airport Manager Reviewed and Approved By: Anush Nejad, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report-Amendments to PSA - Jviation and ESA
02- Resolution Airport Master Plan.docx
03- Jviation Amendment 5.pdf
04- Amendment 6 Environmental Science Associates Master Plan 391
Council Agenda Report November 7, 2023 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: November 7, 2023
Title: Amendments to Professional Services Agreements with Jviation and ESA for the Airports Master Plan and Appropriation of Funds
Location: 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150 Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Background: The Lake Tahoe Airport (Airport), following Federal Aviation Administration (FAA) regulation and guidance, seeks to continue to operate in a safe, efficient, and effective manner as aviation demand, market conditions, and technologies evolve through the preparation of an updated and current Airport Master Plan. The last comprehensive Airport Master Plan for Lake Tahoe Airport was completed in 2016 and is outdated in terms of adhering to federal design standards.

As a public-use airport, the Airport Master Plan must ensure that the Airport will continue to comply with all appropriate federal regulations, obligations, and design standards. The Airport Master Plan will address current design standards, consider new opportunities for increased airport revenues and services to users, and gain acceptance from agencies that have jurisdiction over Airport development.

On February 1, 2022, the City Council awarded a 5-Year Master Professional Service to a team led by Jviation for Airport Architectural, Engineering, Construction Management, & Airport DBE Compliance Support Services ending May August 15, 2027.The Master Professional Services contract award followed a competitive bidding process in accordance with the City of South Lake Tahoe and FAA procurement policies. Currently, ESA is under a 5- Year Airport Environmental Service Contract with the Lake Tahoe Airport, which in their Capital Projects scope of work shows this to be start in FY 2023-2024. Their current contract ends in 2026 and will have to be rebidded accordance with FAA guidelines.

Issue and Discussion: The Airport plans to issue an amendment to Jviation contract for new professional services. The first task will entail preparing the first phase of the Airport Master Plan, consisting of the study design, outreach and public engagement, inventory of existing conditions consistent with environmental requirements, survey, airspace analysis and obstacle reporting, and aviation activity forecasts. The second task will entail preparing the second phase of the Airport Master Plan, consisting of facility requirements, development alternative and a recommended plan, updated Airport Layout Plan, program implementation plan in terms of funding, and project documentation such as the overall final deliverable. The Master Plan will be prepared per FAA regulation and guidance, City requirements, and Airport governing documents.

The Airport also plans to issue an amendment to the ESA’s contract to address provision of environmental professional services. Environmental clearance for the Master Plan Update is 392
Council Agenda Report November 7, 2023 Page 2 of 3
anticipated to include preparation of an initial study (IS) in compliance with the California Environmental Quality Act (CEQA) and Initial Environmental Checklist (IEC) for Tahoe Regional Planning Agency (TRPA) approval. An IEC is prepared under TRPA regulations to determine if an Environmental Impact Statement (EIS), a Mitigated Finding of No Significant Effect, or a Finding of No Significant Effect (FONSE) is required. Preparation of an IS under the California Environmental Quality Act (CEQA) allows the Lead Agency (City of South Lake Tahoe) determine if an Environmental Impact Report (EIR), a Mitigated Negative Declaration (MND), or a Negative Declaration (ND) should be prepared for purposes of complying with CEQA. National Environmental Policy Act (NEPA) review would be reserved for individual project evaluations and would not be part of this review.

The Master Plan for the Airport will be put out to the public and will take into account all alternatives and bring them forth to City Council for review. The Master Plan is 100% transparent and will take into account all comments.

Financial Implications: The Airport anticipates that a complete and thorough environmental review will ensure the Master Plan Update will be compliant with all state and local environmental requirements and its proposed improvements will remain eligible for federal airport improvement grants. Further, it will provide the City of South Lake Tahoe, interested stakeholders, and the general public are informed of the potential for any environmental impacts associated with the Master Plan Update as well as its benefits. This part of the processes will not be covered by FAA funding and will be funded by the Airport Cash Balance. This amount will be for $241,407, including a 5% contingency.

The FAA grant assurances strongly recommend that airports be financially self-sufficient to the extent feasible. As a result, sound financial management and planning is required to ensure that the Airport meets its obligations, while not negatively impacting the City’s finances. This Airport Master Plan will present general recommendations for improving the Airport’s short-, medium-, and long-term financial sustainability that will require further study. Environmental review is a required part of the process for updating the Master Plan. Thus, continued eligibility for FAA grant assurances will rely heavily on a complete and accurate environmental review. An IS/MND and IEC/MFONSE are anticipated to provide the appropriate level of environmental review.

The Jviation contract amendment will be funded through the FAA grant of $471,752 and Caltrans match of $12,659. The City’s match will come from the Airport’s cash balance in the amount of $29,758.00. Below is the breaks down of the Financials:

Contractor Amount Airports Cash Used
Jviation $514,169.00 $29,758.00
ESA $241,407.00 $241,500.00
The City Council has previously authorized the grant applications and acceptance for FAA funds and State Matching grant on May 2, 2023. The final grant amounts as indicated above will be appropriated into revenue and expenditure budgets. Additional funding appropriations for the Airport will be completed through the Airport’s cash balance and not general funds.

Environmental Considerations: The Airport Master Plan Update is subject to review under CEQA and NEPA. Entering into contracts to prepare the Airport Master Plan Update and associated environmental review is not “approval” of a project requiring review under CEQA 393
Council Agenda Report November 7, 2023 Page 3 of 3
Guidelines section 15352 because it is not a decision which commits the City to a definite course of action.

Policy Implications: The associated documents will provide information to decision makers and the public with which to consider the potential implications of adopting the Master Plan Update. 394
Resolution 2023-XXX November 7, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
November 7, 2023
Approving Contract Amendment 5 with Jviation and Contract Amendment 6 with ESA to Prepare Airport Master Plan Phase I and Phase II and Appropriating FAA and Caltrans grant funding and additional funding from Airport Fund Balance

BACKGROUND
A. The South Lake Tahoe Airport (Airport) desires to approve and fund the preparation of a new Airport Master Plan, as recommended by the Federal Aviation Administration (FAA), to provide the City of South Lake Tahoe with an enhanced planning tool to identify and better address current and future needs of airport users and the community.

B. The last comprehensive Airport Master Plan for Lake Tahoe Airport was completed in 2016 and an updated Master Plan is recommended to address current design standards, consider new opportunities, and gain acceptance from agencies that have jurisdiction over Airport development.

C. The goal of this Airport Master Plan is to serve as a guiding plan for Lake Tahoe Airport to continue to operate in a safe, efficient, and effective manner as aviation demand, market conditions, and technologies evolve. As a public-use airport, the Airport Master Plan must ensure that the Airport will continue to comply with all appropriate federal regulations, obligations, and design standards.

D. The Airport wishes to contract with Jviation, A Woolpert Company, for the development of all necessary documents for the Airport Master Plan, including support services, associated financial submissions, and documentation to ensure compliance with all City of South Lake Tahoe requirements and Federal Aviation Administration grant assurances.

E. The existing environmental conditions will be inventoried to ensure they are consistent with the National Environmental Policy Act (NEPA). This master plan will also include documentation and coordination necessary to gain California Environmental Quality Act (CEQA) and Tahoe Regional Planning Agency (TRPA) approval for recommended master plan projects.

F. The City Council has previously on May 2, 2023 authorized to apply and accept FAA grant funding for up to $495,000 and State AIP Matching for up to $24,750 to fund the Master Plan project. The City’s match and the cost of the environmental review not covered by FAA funding will be provided through the Airport cash balance.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute Amendment 5 to contract with Jviation, A Woolpert Company for $514,169 and Amendment 6 to contract with ESA for $241,407 for Services to prepare an Airport Master Plan.
395
Resolution 2023-XXX November 7, 2023 Page 2 of 2

2. Appropriates $241,407.00 for ESA contract from the available Airport fund balance to Airport Master Plan Account 501-80032-48010 Engineering Study/Design.

3. Authorizes and directs the Finance Director to appropriate additional funding as follows:
- $471,752 into account 501-80032-33112 for the FAA grant; - $12,659 into account 501-80032-33214 for the Caltrans grant; - $514,169 into account 501-80032-48010 for Jviation contract (including $29,758.00 from the Airports cash fund for the City match).

Adopted by the City of South Lake Tahoe City Council on November 7th 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date: ________________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
396
City of South Lake Tahoe
Amendment No. 5 to Airport Master Professional Services Agreement with Jviation (C-103-2022)
The Professional Services Agreement entered into on ______________, 2023, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Jviation, A Woolpert Company (“Consultant”) is hereby amended as set forth below.

The Contract is hereby revised to add the following.

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated June 21, 2022 and the First Amendment to the Professional Services Agreement dated October 18, 2022, the Second Amendment to the Professional Services Agreement dated December 27, 2022, the Third Amendment to the Professional Services Agreement dated March 14, 2023, the Fourth amendment to the Professional Services Agreement dated March 31, 2023, and the Fifth Amendment adds the work described within Exhibit A, Scope of Services attached hereto and incorporated herein by reference.

2. Compensation. Compensation to be paid to the CONSULTANT, is $514,169.00 as described in Exhibit A, Scope of Services. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $514,169.00, without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 5 to Professional Services Agreement with Consultant to be executed on ________________.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: By:

Cristi Creegan, Mayor Eric Risner
Business License # 011275
APPROVED AS TO FORM: ATTEST:

Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit A: Scope of Services
397

SCOPE OF WORK

LAKE TAHOE AIRPORT
South Lake Tahoe, California
Airport Master Plan
Phase I

PROJECT OVERVIEW
Lake Tahoe Airport (or “TVL” or the “Airport”) is a historically significant and important transportation facility for the City of South Lake Tahoe and surrounding region. The Airport directly impacts the area’s economic vitality as an essential transportation resource. The Airport lies 3 miles southwest of South Lake Tahoe, CA and the Sponsor is the City of South Lake Tahoe.

The last comprehensive Airport Master Plan (AMP) for Lake Tahoe Airport was completed in 2016 and should be updated address current design standards, consider new opportunities, and gain acceptance from agencies that have jurisdiction over Airport development. A new plan has been recommended by the Federal Aviation Administration (FAA) so that proposed improvements remain eligible for federal airport improvement grants. Further, it will provide the city of South Lake Tahoe with an enhanced planning tool to identify and better address current and future needs of airport users and the community.

Woolpert (the “Consultant”) will prepare this Airport Master Plan in accordance with current FAA requirements, regulations, rules, policies, grant assurances and Advisory Circulars (ACs).

As noted in Chapter 1 of the FAA’s AC 150/5070-6B, Airport Master Plans: “The elements of a master planning process will vary in complexity and level of detail, depending on the size, function, issues, and problems of the individual airport. The technical steps described in this AC are generally applicable, although each step should be undertaken only to the extent necessary to produce a meaningful product for a specific airport. The sponsor, the sponsor’s consultant, and FAA representatives must carefully prepare a scope of work that reflects the circumstances (and requirements) of the individual airport.” The Airport Master Plan report and accompanying Airport Layout Plan will be prepared in accordance with current Federal regulations, policy, Advisory Circulars (ACs) and guidance, including FAA ARP SOP 2.00, FAA Airports Standard Operating Procedures (SOP) for FAA Review and Approval of Airport Layout Plans (ALPs); FAA ARP SOP 3.00, FAA Standard Operating Procedure (SOP) for FAA Review of Exhibit ‘A’ Airport Property Inventory Maps; FAA AC 150/5070-6B, Airport Master Plans; AC 150/5300-13B, Airport Design; AC 150/5060-5, Airport Capacity and Delay; and AC 150/5325-4B, Runway Length Requirements for Airport Design; 14 CFR Part 77, Safe, Efficient Use, and Preservation of the Navigable Airspace; FAA Order 5100.38D, AIP Handbook; FAA Order 1050.1F, Environmental Impacts: Policies and Procedures, and FAA Order 5050.4B, NEPA Implementing Instructions for Airport Actions.

The FAA requires that, at a minimum, each master plan produce the following items:
• Inventory of Existing Conditions
• Forecasts of Aviation Demand
• Landside, Airside and Terminal Area Facility Requirements • Airport Layout Plan (ALP)
• Analysis of Development Alternatives
• Environmental Considerations
• Airport Capital Improvement Plan (ACIP)
398
Lake Tahoe Airport
Airport Master Plan
March 9, 2023

MASTER PLAN STUDY GOALS
The goal of this Airport Master Plan is to serve as a guiding plan for Lake Tahoe Airport to continue to operate in a safe, efficient, and effective manner as aviation demand, market conditions, and technologies evolve. As a public-use airport, the Airport Master Plan must ensure that the Airport will continue to comply with all appropriate federal regulations, obligations, and design standards. Specifically, the AMP must fulfill the broad master planning goals established by the FAA in FAA AC 150/5070-6B, Airport Master Plans. The Airport must also be consistent with and meet the city’s goals for its public facilities.

The FAA grant assurances strongly recommend that airports be financially self-sufficient to the extent feasible. As a result, sound financial management and planning is required to ensure that the Airport meets its obligations, while not negatively impacting the city’s finances. This Airport Master Plan will present general recommendations for improving the Airport’s short-, medium-, and long-term financial sustainability that will require further study. Discussions with the Airport and key stakeholders will identify any other potential goals for the master plan.

AIRPORT MASTER PLAN KEY ISSUES
The FAA wants each master plan to identify and focus on the unique issues at an airport. The Lake Tahoe Airport Master Plan will emphasize the following areas:
• Inventory existing facilities and demonstrate the significance of the airport in the community. • Inventory existing environmental resources and assess environmental impacts of proposed projects and the need for additional environmental documentation. Coordination with regulatory agencies with jurisdiction will be key throughout the master planning process. • Prepare general aviation (GA) forecast. Determine the existing and future (20-year) design aircraft, based aircraft and activity measures. This will include an analysis of potential innovative uses of the airport.
• Prepare assessments of airside and landside facility requirements needed to accommodate demand forecasts and meet design standards. This will include an analysis studying the existing length of the runway and how/if it could be extended.
• Analyze alternatives for development areas, including the identification of areas of existing and potential obstructions to control areas sensitive to aircraft safety. • Review alternative locations for airfield facilities, hangars, support features, other needs to accommodate long term demands. This includes optional uses of existing airfield areas as well as off-airport land.
• Identification of future capital improvements based on the analysis of existing and future demand as well as a financial evaluation which will identify how those improvements may be funded and prepare a 20-year Capital Improvement Plan.
• Identification of non-aeronautical development on areas of the airport property not needed for aeronautical activity. These non-aeronautical developments must be self-sustaining and not require funding from the Airport or the city.
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• A vision of future aviation trends and an airport development timeline showing project completion when facilities will likely be in demand.
• Outreach to a broad range of stakeholders, including existing airport users, Airport staff, city and township officials, local economic development officials, controlling agencies and to the public. • Create an updated set of Airport Layout Plan drawings. • Examine the existing land uses and zoning around the Airport with respect to airport compatibility using state-of-the-industry approaches to ensure surrounding lands remain compatible with longterm operation and development of the Airport. • Identify potential future use opportunities based on land availability and regional market.

Initiatives may include AAM, Unmanned Aerial Systems (UAS or “drone”), Electric Vertical Takeoff and Landing (eVTOL).

Due to project funding availability, this master plan will be divided into two separate phases. The scope of work within the body of this document defines Phase I study elements and includes the following:
• Phase 1 - Study Design
• Phase 2 - Outreach and Public Engagement that will occur throughout the project • Phase 3 - Inventory of Existing Conditions including an inventory of existing environmental conditions consistent with National Environmental Policy Act (NEPA) guidelines as well as aeronautical survey, airspace analysis and obstacle reporting • Phase 4 - Aviation Activity Forecasts
• Master Plan expenses that are eligible for FAA reimbursement and included in the Phase I scope of work.

Phase II elements are centered around the second half of the study and are included in a separate scope of work. This master plan also includes documentation and coordination necessary to gain California Environmental Quality Act (CEQA) and Tahoe Regional Planning Agency (TRPA) approval for recommended master plan projects. The scope of work for CEQA and TRPA elements is provided in a separate document from Phase I and II master plan scopes because that effort (including related expense) is not federally eligible for funding. The effort will be led by ESA and the City of South Lake Tahoe may wish to contract with ESA directly. The CEQA/TRPA effort will run concurrently with the Master Plan.

PHASE 1.0 STUDY DESIGN
Woolpert has the overall and primary responsibility for the preparation of the Lake Tahoe Airport Master Plan. Woolpert will be supported by ESA, which will provide environmental analysis and agency coordination throughout the master planning process. Contract provisions will be in accordance with FAA’s AIP Handbook.

1.01 Preliminary Planning
This Task consists of the finalization of the Scope of Work, project schedule, and consultant fee for review by the Airport Sponsor and the FAA. This task is eligible for FAA reimbursement as part of the Master Plan grant. Woolpert will hold one (1) meeting with the Airport staff to identify the goals, key issues, current trends and review the Draft Scope of Work. Following this meeting, Woolpert will update the Draft Scope of Work based on comments received.
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Woolpert will coordinate with the Sponsor in the production of the Final Scope of Work. Woolpert will prepare a project cost estimate using detailed hourly fees and labor approximations by task.

1.02 Preliminary Master Plan Goals and Airport Issues
In association with the Sponsor, Woolpert will provide a listing of current airport issues that could be addressed in the Airport Master Plan, as well as a series of preliminary goals that will serve as the basis of the overall planning effort. Note that the goals will be later reviewed and updated in Task 6.1.

1.03 Establish Project Advisory Committee (PAC)
Woolpert will assist in establishing a Project Advisory Committee (PAC) to help guide the direction of the AMP and offer feedback at critical points on elements within the plan as it is developed. The Airport will be responsible for providing a listing of participants and for extending formal invitations to participate in the PAC.

1.04 Project Team Coordination
This task consists of coordinating, negotiating, and contracting with members of the overall Project Team that prepare specific tasks in the scope of work. Woolpert will submit monthly invoices to the Sponsor.

All project coordination and communication efforts will go through the airport manager.

Phase 1.0 Summary & Deliverables:

Task Product(s): An accepted Scope of Work, project schedule (see Appendix A), and project fee (see Appendix B); an established PAC; one (1) scoping meeting; and signed contractual agreements with all relevant parties to the study; project related goals and objectives that will be integrated into Working Paper 1 (under Task 4.0).

Sponsor Task Responsibilities: Sponsor will actively coordinate with Woolpert on providing detailed project goals and objectives, and on reviewing and commenting on the Scope of Work; will participate in one (1) scoping meeting; will be responsible for providing an appropriate Independent Fee Estimate (IFE); will actively work to execute contracts; will provide a listing of PAC participants and will extend invitations to those PAC members.

Woolpert Task Responsibilities: Woolpert will actively coordinate with the Sponsor, and the FAA to establish a Final Scope of Work, project schedule, and project fee; will conduct one (1) scoping meeting; will actively work to execute contracts; and will assist the Sponsor in establishing the PAC.

PHASE 2.0 OUTREACH AND PUBLIC ENGAGEMENT
The overall goals of the public engagement program are to ensure that everyone who is directly affected by, or who has an interest in the Airport, has access to pertinent information and has a voice in the planning process. (Note that one key element of the engagement program typically involves education - specifically regarding the laws, regulations, policies, guidelines, standards, and procedures that govern an airport’s operation, maintenance, funding, and development.) It is important that ultimate work products effectively reflect the character of the Airport, the Sponsor, and the region. To that effect, this task encompasses a basic level of coordination to establish the product "look” (e.g., style, themes, colors, etc.) of the ultimate work products. This "look" will be consistently applied to all documents, presentations, public communications, etc. and will serve to orient the public 401
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visually for Master Plan information. (Note that unless otherwise stipulated, this task will not include more intensive graphical efforts that could include items such as designing new airport logos, letterhead, etc.) The public engagement process will utilize the internet and electronic media to increase public participation in the AMP. Woolpert will prepare and furnish electronic surveys, a project web site, and utilize non-customized software specifically designed for public and agency interaction and outreach. Any costs associated with this software will be pre-approved by the FAA.

The engagement process will include meetings with the PAC throughout the planning process, briefings to the City Council and other local governmental jurisdictions (as directed by the Sponsor), and a survey of tenants and users. Woolpert will prepare and furnish electronic surveys to facilitate interaction and outreach.

2.01 Project Management Team (PMT)
A Project Management Team will be established to provide management and oversight to ensure that the project is executed within the approved scope of work/budget and remains on schedule. The PMT will include representatives from the Airport Sponsor, the FAA, the California Department of Transportation (Caltrans) Division of Aeronautics, and the project consultant team. Discussions/meetings among PMT members may be conducted via teleconference or videoconference. The role of the PMT will be to serve in the following capacities:
• Monitor and oversee the project scope, schedule, and budget, • Be a focal point to ensure technical work is complete, • Ensure that information is distributed effectively,
• Review and comment on reports and other work products in a timely manner, • Ensure that coordination with public officials and stakeholders is responsive, and • Serve as an advisor to the overall Project Team.

Woolpert will participate in FOUR (4) PMT meetings that will be held during the course of the study. Note that the first meeting will serve as an official project “kick-off” meeting.

2.02 City Council Briefings
The South Lake Tahoe City Council sets airport policy and is the legal airport sponsor of the Lake Tahoe Airport. The Council will have access to all information produced during the Master Plan and will be briefed by Airport staff on the progress of the Master Plan. Woolpert will make three (3) presentations to the City Council (which will be open to the public) during the preparation of the Master Plan Study during the following phases of the planning process:
• Investigation Phase: to raise awareness of the study goals, objectives, and schedule and to provide draft review of aviation demand forecasts prior to FAA submittal for final approval. • Solutions Phase: to present the airport facility requirements and draft development alternatives. • Implementation Phase: to present the recommended airport development plan, as well as the associated program implementation plan. This presentation will occur before the Airport Layout Plan (ALP) is submitted to FAA for formal review.

2.03 Stakeholder Engagement/Coordination – Planning Advisory Committee (PAC) As described in Task 1.3, a Project Advisory Committee will be established to provide overall guidance to the project. Meetings will be conducted at key points throughout the process to solicit guidance, 402
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feedback, and direction to the plan. Meeting dates/times will be identified and incorporated in the overall project schedule. Agendas will be prepared and distributed to the PAC prior to meetings. Minutes will be provided to all committee members and will be included in the final report documentation. In addition, Woolpert will provide the Airport Manager with a monthly draft project update to be distributed to the PAC. PAC meetings and other community engagement meetings will be scheduled to coincide with City Council meetings to reduce travel expenses.

While the PAC will provide input to the planning process, it will not have decision making authority.

Woolpert will participate in three (3) PAC meetings that are anticipated to occur during the following phases of the planning process
• Investigation Phase: to raise awareness of the study goals, objectives, and schedule and to provide draft review of aviation demand forecasts prior to FAA submittal for final approval. • Solutions Phase: to present the airport facility requirements and draft development alternatives. • Implementation Phase: to present the recommended airport development plan, as well as the associated program implementation plan. This presentation will occur before the Airport Layout Plan (ALP) is submitted to FAA for formal review.

2.04 Community Meetings
It is important to the success of the study to invite the larger community to learn about the AMP, and to solicit their input. The South Lake Tahoe City Council meetings are open to the public, as will be the PAC meetings. At the discretion of the Sponsor, Woolpert will facilitate two (2) community meetings that may be held in addition to the presentations to the City Council meetings and PAC, described above. The community meeting(s) will be advertised broadly, will be held in an open house/workshop format, and will include presentations and display materials to provide information about Lake Tahoe Airport and the AMP. One community meeting will be held at the Airport, and one will be held at a neighboring location as identified by the Sponsor. One (1) additional contingency community meeting will also be held at that discretion of the Airport.

2.05 Adjacent Neighborhood Communication/Meetings
Ensuring that the Airport maintains a “Good Neighbor” approach throughout the Master Plan process, adjacent neighborhood associations/groups will be identified by the Sponsor and contacted about the project. Woolpert will establish an email list and Master Plan updates will be provided at significant milestones. At the discretion of the Sponsor, Woolpert will attend up to two (2) neighborhood meetings to share project information and gather input. These will be limited to times that coincide with other public engagement efforts.

2.06 Surveys of Airport Tenants & Users
Woolpert will conduct an online survey of airport users, airport tenants, airport businesses, based aircraft owners/pilots, transient aircraft pilots, and airport users at large. They will be surveyed concerning their existing and planned activities on the Airport, as well as their existing and anticipated facility needs. The survey results will be collated, analyzed, and included in the technical analysis.

2.07 Public Engagement Materials
Another element of the outreach program will involve developing public information materials. Several types of materials, and various outreach methods, will be used to generate public awareness of the Master Plan. The materials and outreach program will also serve as important sources of information for 403
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interested parties so that they can provide informed input to the planning process, as well for decision making at key points in the Study. The outreach materials include the following:
• Website: Woolpert will develop a project-specific website that includes pertinent project information and a method for the public to comment and provide feedback on the Airport Master Plan. Woolpert will create the website that will be accessed through a link on the Airport’s website.
• Media Communication: Having a positive relationship with the local media is very important. The local media will be invited to all public meetings so that they can report on public meetings. Also, press releases will be coordinated with and submitted to the airport manager at the onset of the project and at other key milestones.
• Social Media: Airport Facebook Page - Given the extraordinary growth and utilization of social media, information regarding the Master Plan and process will be provided to the Airport for posting on its existing Facebook page or other social media account. • Handbills: Woolpert will produce handbills that detail the goals of the project. The handbill will include basic information and will direct the readers to access the website or call for further information. Up to one hundred (100) printed handbills will be provided under this Scope for distribution at the airport, libraries, etc.

Phase 2.0 Summary & Deliverables:

Task Product(s): Four (4) PMT meetings; three (3) presentations to the City Council; three (3) PAC meetings; three (3) community meetings; two (2) neighborhood meetings; an airport tenant/user survey; a Master Plan Study website; and other communication elements. As shown in the following table, meetings are generally grouped together and are anticipated to occur at four specific phases within this project. The anticipated topics of discussion, as well as the actual meetings and their sequencing are also reflected below. (Note that the specific scheduling of the meetings will occur through coordination with the PMT during the project.) Phase Topics of Discussion Meeting(s) & Sequence
1 Project Kickoff Project Initiation
Checklist

1. PMT Meeting 1
2 Investigation Project Introduction
Project Process
Inventory
Forecasts

1. PMT Meeting 2

2. PAC Meeting 1

3. City Council Meeting 1

4. Community Meeting 1

5. Neighborhood Meeting 1
3 Solutions Facility Requirements
Alternatives

1. PMT Meeting 3

2. PAC Meeting 2

3. City Council Meeting 2

4. Neighborhood Meeting 2
4 Implementation Financial Plan
Airport Layout Plan (ALP)

1. PMT Meeting 4

2. PAC Meeting 3

3. City Council Meeting 3

4. Community Meeting 2

5. Community Meeting 3 (TBD)
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Sponsor Task Responsibilities: Sponsor will actively facilitate the scheduling of the City Council briefings on behalf of Woolpert; will actively coordinate with the Woolpert with respect to establishing the PAC; will provide guidance in the design of the overall public coordination program; will assist in reviewing presentation and publication materials; will identify neighborhood group(s) for briefing; and will provide a listing of key stakeholders to receive the survey.

Woolpert Task Responsibilities: Woolpert will conduct four (4) PMT meetings; three (3) City Council briefings, three (3) PAC meetings, and three (3) community meetings (including supporting presentation materials); two (2) neighborhood meetings; will conduct a stakeholder survey; will publish a project website; and will provide other communication elements.

PHASE 3.0 INVENTORY OF EXISTING CONDITIONS
This task involves the establishment of a sound basis for plan development through the compilation, assimilation, and documentation of current airport base data. A thorough inventory is designed to provide essential data regarding the physical, operational, environmental, and functional characteristics of the Airport, its sub-components, and both on- and off-airport environs. This process is intended to identify the linkages between the Airport, its users and the community services and facilities that support these activities. Maximum utilization of existing information that is current and applicable to the objectives and overall intent of this study will be made to avoid redundancy and unnecessary data collection. This task will involve existing aerial and ground-based survey that was collected as part of the previous master plan.

3.01 Collect and Review Existing Documentation
Existing (and secondary) data and information, such as, but not limited to, documents, maps, studies, and projects currently underway or in the planning stages (on- and off-airport property and in the vicinity) which may directly or indirectly influence this study effort will be identified and documented. Such information would, for example, include a review of any existing master plan(s), the state airport system plan, ALPs, environmental plans, surface transportation plans, utility plans (if available), engineering and construction plans and reports, local comprehensive plans, community master plans, and regional transportation plans, among others.

3.02 Existing Airport Facilities Inventory
Data will be collected on the specifications and conditions of all relevant existing facilities on and around the Airport. As an important component of the overall inventory effort, any inconsistencies with current Advisory Circular airport design standards, as well as noncompliance with Airport Grant Assurances will be identified. Any noncompliance will be addressed within the Facility Requirements and Alternatives sections of the Master Plan. Airport elements to be inventoried will include the following:
• Airfield Facilities: runways, taxiways, navigation aids, communications facilities, etc. • Airspace: critical airspace surfaces as defined within 14 CFR Part 77, Objects Affecting Navigable Airspace; FAA Order 8260.3B, United States Standard for Terminal Instrument Procedures (TERPS); and FAA AC 150/5300-13B, Airport Design. Obstacle data will be compiled using a variety of methods including but not limited to existing data currently available in the FAA Airports GIS web portal, existing publicly available LiDAR data, existing point cloud data captured by previous UAS mapping efforts at the airport, new efforts using UAS and traditional survey techniques to identify new and emerging obstacles in critical areas on and around the Airport. 405
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• Meteorological Data: Available wind information relative to the Airport will be obtained from the National Oceanic and Atmospheric Administration (NOAA) for the most recent ten-year reporting period. Data should appropriately quantify the prevailing wind conditions for current VFR and IFR conditions, as well as for selected approach minimums. Additional meteorological data such as temperature and precipitation will also be obtained.
• General Aviation Facilities: aircraft hangars, aircraft parking aprons and tiedowns, airport buildings/FBOs, etc.
• Support Facilities: airfield maintenance facilities, airport maintenance equipment, fuel storage facilities, fuel dispensing facilities and equipment, vehicle storage sheds, etc. • Access, Circulation, and Parking: airport access road(s), circulation drives, automobile parking areas (long-term and short-term), ground transportation facilities, etc. • Utilities: electrical, water, natural gas, sewer, stormwater, telephone, internet, cable/fiber optics, etc. (including rights-of-way). This effort will be limited to compiling GIS and mapping data from utility companies and government agencies. A survey of utilities will not be performed. • Other Facilities and Equipment: airport fencing, airport perimeter road, compressed natural gas facilities, rental/courtesy car capability, airport security systems, airfield maintenance vehicles, snow removal equipment (SRE), aircraft rescue and firefighting (ARFF), etc. • Airport Administration: minimum standards, rules and regulations, leases, and other best management practices (BMPs).

As an extension of the facilities inventory effort, an inventory of all airport buildings will be completed as an appendix to the master plan report. This will include a map illustrating the location of all airport buildings and used as an index to description sheets. Description sheets for each building will include a general description of the building outlining its intended use, photo, dimensions, and basic condition rated as Poor, Fair, Good, etc. Multiple buildings may be shown on a description sheet to conserve space.

Airport staff will be consulted during this process.

3.03 Regional Setting and Land Use
Assembled primarily from existing Sponsor-provided information, an inventory of existing land uses and zoning within the environs of the Airport will be made, documented and reviewed, including those areas anticipated to be affected as a result of this study effort. In addition, natural characteristics that could impact development and planning on- and off-airport property will be identified.

3.04 Existing Environmental Conditions
The Airport’s environmental setting must be documented early in the planning process to identify any potential problem areas on or near the Airport that may impact potential future operational and/or facility development. As stated in FAA AC 5070-6B, Airport Master Plans, considering environmental factors throughout the master planning process provides useful information and planning principles that will help expedite the eventual environmental review of projects. This task recognizes the need to achieve a balance between the manmade and the natural environment. Woolpert will do the following:

1. Assess applicable environmental laws and regulations on Federal, State and Local levels. (In particular, FAA Order 5050.4B, National Environmental Policy Act (NEPA), and FAA Order 1050.1F, Environmental Impacts: Policies and Procedures, and should be consulted as a guide to help planners identify potential environmental impacts specific to the Airport that should be considered as planning continues.)
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2. In order to directly integrate environmental considerations into the planning process, existing environmental data and documentation on and around the Airport that are related to those applicable laws and regulations will be inventoried. (This inventory will be based on existing data available from primary and secondary sources)

3. Produce a listing of existing Airport-related environmental permits, orders of conditions, current status, other relevant documentation. (i.e., SWPPP, VMP, etc.), etc.

3.05 Regional Socioeconomic Conditions
Air travel demand levels are directly impacted by local, regional and national socioeconomic trends, such as population growth, per capita or disposable personal income, and rates of employment. TVL’s catchment (or service) area will be defined and the socioeconomic characteristics for that area will be identified. Other potentially relevant regional trends and considerations (i.e., tourism industry) will be identified as well.

3.06 Historical Aviation Activity
Woolpert will research and collect information on aircraft fleet mix, flight track utilization, and flight procedures specific to the Airport. This task will also require collecting information on aircraft based at the Airport, including the number and type (single engine, multi-engine piston, turboprop, jet, and helicopter). Specific manufacturer and model data will be gathered for the largest type of based and/or itinerant aircraft that regularly use the Airport. Historical and current based aircraft and operations data will be obtained from a multitude of sources including the Sponsor, various FAA databases, the State, local businesses (e.g., the FBO), among others.

3.07 Airport Financial Condition
The objective of this task is to gather documents which affect the financial management of airport operations and capital development, as well as to develop an understanding of the structure, constraints, requirements, and opportunities for financing airport activities as related to the development of a Capital Improvement Program (CIP). The documents gathered and preliminarily reviewed will be used to complete subsequent tasks relating to alternative evaluations and the program implementation plan.

Using the most current accepted CIP for the Airport, anticipated Federal, State, and Local capital investments for the next five (5) years will be identified in relation to the most recent FAA information concerning their AIP program and funding schedule. Airport-generated revenue and expense information will also be gathered from the Sponsor. The Sponsor’s budget, as it pertains to the Airport, will also be reviewed, and summarized.

3.08 Aeronautical Survey, Airspace Analysis and Obstacle Reporting To support the Airport Master Plan and data collection efforts needed to generate an updated Airport Layout Plan (ALP), the following scope elements outline our recommended approach to collecting and analyzing aeronautical survey data to support the immediate challenges and needs of TVL.

Woolpert will review, field verify and update any pertinent elements of the existing 2016 aeronautical survey data completed and submitted to Airports GIS under Project number TVL-189049. The main elements that will be utilized from this historic data are the obstacles existing outside of the primary runway approach surfaces. These obstacles will be used to analyze the current airspace and report as necessary on the ALP. In addition to utilizing existing data, Woolpert will collect new LiDAR data within the area underneath both Runway approach and departure surfaces defined by FAR Part 139, and AC 150/5300-13B. This LiDAR data will be used to inventory and properly identify obstacles penetrating the 407
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appropriate approach and departure surfaces to each runway end and to develop an obstacle management report that specifically identifies each obstacle in relationship to existing parcel ownership information. These reports will provide value to the airport that a new AC 150/5300-18B survey cannot.

Once collection of new LiDAR data is completed and analyzed against existing features and compared to historic Obstacle Identification Surface (OIS) data, Woolpert will assist the airport with completion of a Runway Airspace Management (RAM) project through the FAA Airport Data and Information Portal (ADIP).

This project will identify and remove existing obstacles that have been mitigated by human and/or environmental actions including but not limited to clearing and fire. The following detailed task items will be completed:
• Establishment of Temporary Survey Control according to AC 150/5300-16B standards since TVL does not possess Primary Airport Control Stations (PACS) and Secondary Airport Control Stations (SACS).
• Establish photogrammetric control and collect stereo imagery and LiDAR covering the surface area defined by FAR Part 77 approach and departure surfaces, -13B Approach and Departure surfaces, and the PAPI OCS/LSCS surfaces, extended out to four (4) miles for Runway 18. Imagery will be collected at a ground sample distance of six (6) inches. LiDAR will be collected at a rate of 10 pulses per square meter (ppsm). Imagery and LiDAR collection area shown in Exhibit 3-1. • Verify and update as necessary runway end and threshold coordinates collected as part of the aeronautical survey and submitted to Airports GIS in 2016. • Geo-referencing of aerial photography.
• Classify each LiDAR point cloud into values representing ground, vegetation, buildings, roads, apparent power poles and power lines, and default.
• Using the classified point cloud, the consultant will thoroughly analyze the specified approach surfaces to identify, catalog, and report penetrations to these surfaces. • Obtain publicly available parcel data.
• Generate a parcel report booklet.
o One pdf per parcel including obstructions found, individual parcel data, obstruction surface polygons, imagery of obstruction surfaces extent, above surface obstructions, and near-surface obstructions.
• Create a Google Earth KML of the parcel data, including attributed obstructions and parcels. • Complete planimetric mapping and 2-foot contour deliverables within the airport boundary limits for identification of features at a mapping scale of 1” = 100’. Features collected are shown in the following table:

Safety Critical
Ac 150/5300-18b
Section Number Features
On
Airport
Off
Airport
1 5.8. AirportControlPoints X X
2 5.8.9. CoordinateGridArea X X
3 5.4.19. MarkingArea (Runway only) X
4 5.4.20. MarkingLine (Runway only) X
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5 5.10. Navaidequipment X X
9 5.4.22. Runway X
10 5.4.25. RunwayBlastPad X
11 5.4.8. RunwayCenterline X
12 5.4.12. RunwayElement X
13 5.4.26. RunwayEnd X
14 5.4.9. RunwayHelipadDesignSurfaces X X
15 5.4.10. RunwayIntersection X
16 5.4.27. RunwayLabel X
17 5.4.11. RunwayLAHSO X
18 5.4.18. TouchDownLiftOff X
Non-Safety Critical
Ac 150/5300-18b
Section Number Features
On
Airport
Off
Airport
1 5.4.4. AirfieldLight X
2 5.4.15. AirportSign X
3 5.4.1. AircraftGateStand X
4 5.4.2. AircraftNonMovementArea X
5 5.4.16. Apron X
6 5.4.5. ArrestingGear X
7 5.13.1. Bridge X X
8 5.9.1. Building X X
9 5.13.2. DrivewayArea X
10 5.13.3. DrivewayCenterline X
11 5.8.10. ElevationContour X X
12 5.9.4. Fence X
13 5.9.5. Gate X
14 5.8.11. ImageArea X X
15 5.5.1. LandmarkSegment X X
16 5.4.19. MarkingArea (Off Runway) X
17 5.4.20. MarkingLine (Off Runway) X
18 5.4.21. MovementArea X
19 5.13.4. ParkingLot X X
20 5.4.7. PassengerLoadingBridge X
21 5.13.5. RailroadCenterline X X
22 5.13.6. RailroadYard X X
23 5.13.7. RoadCenterline X X
24 5.13.8. RoadPoint X X
25 5.13.9. RoadSegment X X
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26 5.4.24. RunwayArrestingArea X
27 5.7.11. Shoreline X X
28 5.4.29. Shoulder X
29 5.6.10. State X X
30 5.14.1. TankSite X
31 5.4.31. TaxiwayElement X
32 5.4.14. Taxiwayholdingposition X
33 5.4.30. TaxiwayIntersection X
34 5.9.6. Tower X X
35 5.7.12. Wetland (no official delineation) X
36 5.7.5. Forest Stand Area X X
• Deliver mapping files in Civil 3D and shp files.
• Prepare an ortho-rectified aerial photo from collected imagery covering the extents of the airport property.
• Obstruction analysis for surface penetrations of the FAR Part 77 surfaces. o Utilize the imagery and lidar data to determine a tree growth factor to be applied to the 2016 tree obstruction data.
o Both new and adjusted obstruction information will be used to analyze a Non-Precision Type “D” approach surfaces to collect the obstruction data required for the ALP development.
o FAR Part 77 analysis will include Primary, Approach, Transition, Horizontal, and Conical surfaces.
• Obstruction analysis for surface penetrations of the AC150/5300-13B Surface Type 4 (20:1) and Surface Type 7 Departure Surface.
• All railroad and road centerlines will have a spot elevation where they cross the extended runway centerline and the exterior limits of the OIS.
• Develop/deliver a shp file containing information on all obstacles collected within the OIS. • Initiate and complete the RAM Project process on the ADIP and submit the obstruction removal data to the FAA.
• Utilize the ALP mapping to develop a minimally attributed dataset to assist in navigation and positional awareness during snow removal events.
• An ArcGIS Online license is required to utilize the data. The cost of this license for the Airport is not included.

Phase 3.0 Summary & Deliverables
Task Product(s): A complete airport inventory of the critical data elements required by FAA AC 150/5070-6B, Airport Master Plans, for successfully conducting the master planning effort; an airport base map compiled from existing Airports GIS data, existing ground survey data, and newly acquired ground survey, imagery and LiDAR data in a vector format for use throughout the 410
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planning process, and for use by FAA; description of public outreach program that will be integrated into Working Paper 1 (under Task 4.0).

Sponsor Task Responsibilities: Sponsor will actively coordinate with Woolpert to identify data and sources for required inventory elements; will collect required inventory elements and provide to Woolpert in a timely manner.

Woolpert Task Responsibilities: Woolpert will coordinate with Sponsor to identify required inventory elements; will provide the Sponsor with a detailed listing of inventory elements that they will be required to collect and make available; will provide the compiled airport inventory data to Sponsor as a project deliverable; will provide the Sponsor with an updated survey base map based on existing data and newly collected data and obstacle management.

PHASE 4.0 AVIATION ACTIVITY FORECASTS
The importance of assessing future trends relating to airport utilization and operational activity levels is especially significant in the development of the Airport Master Plan in that many of the proposals and recommendations of the plan will be principally based on aviation activity demand forecasts. This ultimately enables the determination of potential impacts created by the type and magnitude of future operational activity at the Airport.

In essence, forecasting acts as the hub for the remainder of the plan. Airport facility requirements are driven by the need to provide adequate operational capital to accommodate both existing and anticipated traffic levels, as well as the need to meet FAA design standards. In many cases, managerial and project implementation decisions are based on conditions and occurrences that are projected to transpire in the future, including critical aircraft and operational levels as well as types of activity. Because of the importance and potential long-term effects of aviation activity forecasts, they must be reasonable, appropriate, and defensible.

The activity forecasts will be prepared in conformance with FAA AC 150/5070-6B, Airport Master Plans, as well as FAA’s Forecasting Aviation Activity by Airport, and FAA’s Guidance on Review and Approval of Local Aviation Forecasts.

4.01 Historical and Existing Aviation Activity Data Analysis Woolpert will utilize a variety of sources of aircraft activity data to analyze and present operational data for the Airport, including the following:
• FAA Airport Master Record Form 5010;
• FAA Terminal Area Forecast (TAF);
• FAA National Offload Program (NOP) data;
• Fixed Base Operator (FBO) fuel sales and activity data; • FAA Traffic Flow Management System Counts (TFMSC) – instrument flight plan records; • FAA National Aircraft Registry and Based Aircraft Inventory; • Third party (vendor) data providers;
• Previous airport planning documents;
• Discussions with Airport Management, airport tenants, and users; and • Caltrans Aeronautics 2020 Statewide Aviation System Plan. 411
Lake Tahoe Airport
Airport Master Plan
March 9, 2023

4.02 General Aviation Activity Projections
Woolpert will compile a summary of aviation activity and operational data for the Airport to indicate historical growth and present a basis for statistical analysis of future based aircraft, annual aircraft operations and related factors. These projections are intended to provide an indication of the types and levels of activity expected at the Airport during a 20-year planning period, with the last year of complete historic operations/activity data being 2022. The forecasts will be developed for the period of 2022 through 2042 and broken down into short-term, intermediate-term, and long-term (for 0–5-year, 6-10 year and 11-20 year) time periods.

Woolpert will develop projections of aviation demand using FAA-approved forecasting methodologies, and will include the following categories:

1. Based Aircraft: A forecast will be developed for the total number of based aircraft by classification consistent with FAA categorizations.

2. Operations Forecasts: Forecasts of operations will be made for the following classifications:
a. Total annual operations, subdivided by air carrier, air taxi, general aviation, and military b. Based aircraft by type
Single engine
Multi-engine
Turboprop
Turbojet
Rotorcraft
c. Percent local vs. itinerant operations
d. Total operations: annual/peak month/average day/peak hour e. Piston-engine & turbine powered aircraft operations
f. Instrument (IFR) operations
Where possible, letters of support and anticipated levels of activity from corporate aircraft operators will be requested to help justify projections and airfield improvements.

Woolpert will compare the forecasts to FAA’s TAF to determine if they are within the range of variance allowed by FAA. If the Master Plan forecasts exceed FAA’s allowable variance, the differences between the Master Plan and TAF will be explained in the forecast text.

4.03 Future Critical Design Aircraft, Airport Reference Code, Runway Design Code Building on the forecasts of demand and the identification of the future critical design aircraft will be the basis for the future Airport Reference Code (ARC), Runway Design Code (RDC), and Taxiway Design Group (TDG) to be discussed in Facility Requirements. Woolpert will perform a fleet mix analysis and forecast to determine the critical design aircraft. A change in the Airport’s ARC and RDC serves a driver for implementing improvements needed to meet airfield design standards.

4.04 Develop Working Paper 1
Woolpert will develop a detailed working paper describing the project initiation/introduction, data collection and analysis efforts comprised in Tasks 1.0 through 4.0. This working paper will be written in terms that are easily understandable to a layperson to serve as the basis of discussions with the PAC.

Ultimately, the Working Paper will also form the basis of the first three chapters of the Airport Master Plan that documents the results of efforts associated with these tasks (see Task 9.1). 412
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March 9, 2023

Phase 4.0 Summary & Deliverables:

Task Product(s): Working Paper 1 that summarizes the project introduction, data collection and analysis efforts associated with Tasks 1.0 through 4.0, and their associated sub-tasks; an aviation activity forecast reviewed by FAA that will serve as input for several subsequent tasks.

Sponsor Task Responsibilities: Sponsor will assist Woolpert as required in reviewing and updating Working Paper 1, as well as in ultimately approving the aviation forecasts.

Woolpert Task Responsibilities: Woolpert will produce Working Paper 1 in draft and final formats; will also lead coordination efforts with FAA in the review of the forecasts. If necessary, Woolpert will host a call with FAA representatives to present and discuss the methodologies applied to the forecasts and any improvements that help lead to approval of the forecasts.

The Phase II portion of this Master Plan scope of work is included in a separate document and should be considered a continuation of the remaining elements to the overall master plan scope of work. The project and scopes of work are divided into two phases to allow for FAA project funding within existing grant structures.
413

FEE BREAKDOWN LABORHOUR BREAKDOWN
Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Survey Manager Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

1.0 Study Design / Project Management 1.0 Study Design / Project Management Planning Manager 2 hrs. x $ 290.00 /hr = $ 580.00 1.01 2 32 4 8 4 $ 12,880.00 Planner IV 54 hrs. x $ 260.00 /hr = $ 14,040.00 1.02 8 4 4 $ 3,900.00 Senior Consultant II 20 hrs. x $ 275.00 /hr = $ 5,500.00 1.03 2 4 4 $ 2,340.00 Planner III 12 hrs. x $ 180.00 /hr = $ 2,160.00 1.04 12 8 4 24 16 $ 11,040.00 Associate Planner I 0 hrs. x $ 155.00 /hr = $ - $ -
CADD Tech III 0 hrs. x $ 140.00 /hr = $ - $ -
Graphic Artist I 0 hrs. x $ 105.00 /hr = $ - $ -
Survey Manager 8 hrs. x $ 290.00 /hr = $ 2,320.00 $ -
$ -
$ -
Project Coordinator I 24 hrs. x $ 115.00 /hr = $ 2,760.00 $ - Billing Analyst Team Lead II 20 hrs. x $ 140.00 /hr = $ 2,800.00 $ - SUBTOTAL 140 hrs. $ 30,160.00 $ -
$ -
$ 30,160.00 2 54 20 12 0 0 0 8 0 0 0 0 24 20 $ 30,160.00 Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

2.0 Outreach and Public Engagement 2.0 Outreach and Public Engagement 0 hrs. x $ 290.00 /hr = $ - 2.01 32 32 16 $ 20,000.00
120 hrs. x $ 260.00 /hr = $ 31,200.00 2.02 24 24 12 $ 15,000.00 120 hrs. x $ 275.00 /hr = $ 33,000.00 2.03 24 24 12 $ 15,000.00 84 hrs. x $ 180.00 /hr = $ 15,120.00 2.04 16 16 12 $ 10,720.00 0 hrs. x $ 155.00 /hr = $ - 2.05 16 16 8 $ 10,000.00
0 hrs. x $ 140.00 /hr = $ - 2.06 4 16 4 $ 4,340.00
28 hrs. x $ 105.00 /hr = $ 2,940.00 2.07 4 8 8 24 $ 7,200.00 $ -
0 hrs. x $ 115.00 /hr = $ - $ -
0 hrs. x $ 140.00 /hr = $ - $ -
SUBTOTAL 352 hrs. $ 82,260.00 $ -
$ -
$ 82,260.00 0 120 120 84 0 0 28 0 0 0 0 0 0 0 $ 82,260.00 Labor Category Total Cost
Planning Manager Planner IV Graphic Artist I Planner III Associate Planner I Survey Party Chief Environmental Planner I
Survey Phase
Manager
Geospatial Imagery
Technician
Geospatial LiDAR
Technician GIS Technican III Project Manager I Survey Manager Phase Item Costs

3.0 Inventory of Existing Conditions 3.0 Inventory of Existing Conditions 0 hrs. x $ 290.00 /hr = $ - 3.01 12 8 16 8 $ 8,080.00
46 hrs. x $ 260.00 /hr = $ 11,960.00 3.02 16 8 32 32 $ 15,720.00 20 hrs. x $ 105.00 /hr = $ 2,100.00 3.03 8 4 8 16 $ 6,420.00 78 hrs. x $ 180.00 /hr = $ 14,040.00 3.04 2 2 4 40 4 $ 8,160.00 76 hrs. x $ 155.00 /hr = $ 11,780.00 3.05 4 8 8 $ 3,720.00 70 hrs. x $ 120.00 /hr = $ 8,400.00 3.06 2 4 4 $ 1,860.00 40 hrs. x $ 155.00 /hr = $ 6,200.00 3.07 2 8 4 $ 2,580.00 40 hrs. x $ 135.00 /hr = $ 5,400.00 3.08 70 40 140 94 100 20 15 $ 57,820.00 140 hrs. x $ 105.00 /hr = $ 14,700.00 $ -
94 hrs. x $ 105.00 /hr = $ 9,870.00 $ -
104 hrs. x $ 115.00 /hr = $ 11,960.00 $ -
20 hrs. x $ 180.00 /hr = $ 3,600.00 $ -
15 hrs. x $ 290.00 /hr = $ 4,350.00 $ -
$ -
SUBTOTAL 743 hrs. $ 104,360.00 $ -
$ -
$ 104,360.00 0 46 20 78 76 70 40 40 140 94 104 20 15 0 $ 104,360.00 Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

4.0 Aviation Activity Forecasts 4.0 Aviation Activity Forecasts 0 hrs. x $ 290.00 /hr = $ - 4.01 4 8 24 $ 6,200.00
32 hrs. x $ 260.00 /hr = $ 8,320.00 4.02 8 8 32 $ 8,480.00 0 hrs. x $ 275.00 /hr = $ - 4.03 8 8 32 $ 8,480.00
32 hrs. x $ 180.00 /hr = $ 5,760.00 4.04 12 8 32 $ 9,520.00 120 hrs. x $ 155.00 /hr = $ 18,600.00 $ -
0 hrs. x $ 140.00 /hr = $ - $ -
0 hrs. x $ 105.00 /hr = $ - $ -
$ -
SUBTOTAL 184 hrs. $ 32,680.00 $ -
$ -
$ 32,680.00 0 32 0 32 120 0 0 0 0 0 0 0 0 0 $ 32,680.00 Contract Hours Total Cost

SUMMARY FEE PROPOSAL (LUMP SUM)

1.0 Study Design / Project Management 140 $ 30,160.00

2.0 Outreach and Public Engagement 352 $ 82,260.00

3.0 Inventory of Existing Conditions 743 $ 104,360.00

4.0 Aviation Activity Forecasts 184 $ 32,680.00
1419 SUBTOTAL $ 249,460.00
Contract Hours Overhead Total Labor Fixed Fee Total Cost

REIMBURSABLE EXPENSES
Auto Rental 8 x Day $ 85.00 $ 680.00
Mileage 800 x Miles $ 0.655 $ 524.00
Travel & Airline Costs 8 x Trip $ 600.00 $ 4,800.00
Lodging + Tax's & Fees 8 x Day $ 200.00 $ 1,600.00
Per Diem 16 x Day $ 74.00 $ 1,184.00
Survey Field Vehicle (Survey) 5 x Day $ 85.00 $ 425.00
Mileage (Survey) 2200 x Miles $ 0.66 $ 1,441.00
Lodging + Tax's & Fees (Survey) 5 x Day $ 200.00 $ 1,000.00 Per Diem (Survey) 6 x Day $ 74.00 $ 444.00
PROJECT NAME:

DATE: May 4, 2023

TASK LABOR CATEGORY

TASK LABOR CATEGORY
TOTALS
Preliminary Planning
Preliminary Master Plan Goals and Airport Issues
Establish Planning Advisory Committee (PAC)
Project Team Coordination
TOTALS

LABOR CATEGORY
Aeronautical Survey, Airspace Analysis and Obstacle Reporting TOTALS

LABOR CATEGORY
Collect and Review Existing Documentation
Existing Airport Facilities Inventory
Regional Setting and Land Use
Existing Environmental Conditions
Regional Socioeconomic Conditions
Historical Aviation Activity
Airport Financial Condition
Total Hours Billing Rate
Total Hours
Total Hours
Future Critical Design Aircraft, Airport Reference Code, Runway Design Code Develop Working Paper 1

SUBTOTAL

SUBTOTAL
TOTALS
TASK

PHASE TOTAL
Billing Rate
Public Outreach Materials
Project Management Team (PMT)
TASK
Billing Analyst Team Lead II
Planning Manager
Planner IV
Project Coordinator I
GIS Technican III
Project Manager I
Survey Manager
Associate Planner I

SUBTOTAL

SUBTOTAL
Survey Party Chief

PHASE TOTAL
Graphic Artist I

PHASE TOTAL
Total Hours Billing Rate
Billing Rate
CADD Tech III
Graphic Artist I
Planning Manager
Planner IV
Senior Consultant II
Planner III
Associate Planner I
Planning Manager
Planner IV
Senior Consultant II
Planner III
Associate Planner I
CADD Tech III
Graphic Artist I
Planner III
Environmental Planner I
Survey Phase Manager
Geospatial Imagery Technician
Geospatial LiDAR Technician

PHASE TOTAL
Historical and Existing Aviation Activity Data Analysis General Aviation Activity Projections
City Council Briefings
Stakeholder Outreach/Coordination - Planning Advisory Committee (PAC) Community Meetings
Adjacent Neighorhood Communication/Meetings
Surveys of Airport Tenants & Uses
Airport Master Plan - PHASE I
AIRPORT/CLIENT: Lake Tahoe Airport
Phase Cost

414
Equipment (Survey) 1 x Each $ 500.00 $ 500.00
Reproduction/Printing 400 x Copy $ 0.10 $ 40.00
Plotting 100 xEach $0.25 $ 25.00
Express/Mail/Courier 4 x Each $ 99.00 $ 396.00
SUBTOTAL $ 13,059.00

SUBCONSULTANTS
Imagery and LiDar Acquisition (Keystone) $ 13,800.00
SUBTOTAL $ 13,800.00
$ 276,319.00
*For the purposes of estimating the cost of mileage, per diem, and lodging are calculated in accordance with applicable IRS and GSA guidelines. At the time of invoicing mileage will be invoiced in accordance with published IRS rates at the time of service and per diem will be invoiced in accordance with published GSA rates at the time of service. Lodging will be invoiced as actual expense incurred except in the cases where specific client requirements exist that limit lodging to GSA standards.

Contract Total

415

SCOPE OF WORK

LAKE TAHOE AIRPORT
South Lake Tahoe, California
Airport Master Plan
Phase II
This document should be considered as a continuation of the Phase I project scope of work. Due to project funding availability, this master plan will be divided into two separate phases. The scope of work within the body of this document defines Phase II study elements and includes the following:
• Phase 5 - Facility Requirements
• Phase 6 - Development Alternatives and Recommended Plan • Phase 7 - Airport Layout Plan (ALP) which includes the updating the Exhibit ‘A’ Property Map • Phase 8 - Program Implementation Plan including the Airport’s Capital Improvement Plan • Phase 9 - Project Documentation which includes all final project deliverables Phase I elements are centered around the first half of the study and are included in a separate scope of work. This master plan also includes documentation and coordination necessary to gain California Environmental Quality Act (CEQA) and Tahoe Regional Planning Agency (TRPA) approval for recommended master plan projects. The scope of work for CEQA and TRPA elements is provided in a separate document from Phase I and II master plan scopes because that effort is not federally eligible for funding. The effort will be led by ESA and the City of South Lake Tahoe may wish to contract with ESA directly. The CEQA/TRPA effort will run concurrently with the Master Plan Study.

PHASE 5.0 FACILITY REQUIREMENTS
This task will utilize the results of the Aviation Activity Forecasts to assess the ability of existing airside and landside facilities to meet the forecasted level of demand for the 5-, 10-, and 20-year planning horizons.

Activities conducted under this task will result in the detailed definition of requirements for additional facilities, expansion to existing facilities and the determination of those facilities that will meet the forecast of demand over the course of the planning period.

Guidance to be utilized in this analysis includes FAA Advisory Circular 150/5300-13B, Airport Design; and FAA AC 150/5060-5, Airport Capacity and Delay, as well as the consultant’s operational experience on general aviation airports. No computer models will be used to calculate airfield or airspace capacity. The Airport’s landside and airside facilities will be evaluated in relation to several criteria/factors:
• Ability to meet forecasted demand levels
• Physical condition, and remaining functional (service) life of the facilities • Compliance with FAA design criteria and grant assurances • Compliance with local building and fire codes (as appropriate) • Suitability of facilities for additional aeronautical uses The extent of improvement required to meet these criteria will be determined and documented with appropriate calculations during this task. Woolpert will conduct a facility requirements analysis to identify the needed improvements for the areas listed below.
416
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March 9, 2023

5.01 Airfield Demand/Capacity Analysis
Airport operating capability considering long-term planning considerations will be determined and presented in terms of an Annual Service Volume (ASV) and capacity as related to both visual flight rules and instrument flight rules. The capacity of an airfield is primarily a function of the major aircraft traffic surfaces that compose the facility and the configuration of those surfaces (runways and taxiways).

However, it is also related to and considered in conjunction with wind coverage, airspace utilization and capacity, ground access capacity, the types of aircraft that utilize the facility and the availability and type of navigational aids.

5.02 Determine Aircraft Operational Requirements
Based on the aviation demand forecasts, Woolpert will identify the types of aircraft expected to operate at the Airport, with attention being given to the critical aircraft defined in the previous task. Woolpert will also analyze the operational requirements of these aircraft to assist in the determination of facility standards, including the Runway Design Category (RDC) and Taxiway Design Group (TDG). This will include runway length requirement determinations.

5.03 Airport Design Standards Review/Evaluation
Woolpert will conduct an evaluation of the airfield dimensional criteria and provide recommendations for resolution for any discrepancies. The facility analysis and recommendations related to the critical/design aircraft and the existing and future physical layout of the runway system at the Airport will be addressed.

Any deviations from FAA design standards, along with proposed remedies, will be identified. Those deviations deemed to be irreparable will be submitted to the FAA for a potential “Modification to Standards” determination. Any such determinations would have to be included in the Master Plan document as well as on the ALP.

5.04 Airside Requirements
Based on the aviation forecasts, Woolpert will convert the aeronautical demand forecast into the number, type, and amount of airside facilities required to meet future demand including the following:
• Runway(s): The analysis will include comparing the existing length, width, and pavement strength against FAA’s recommended RDC and critical design aircraft for the runway. In support of these, Woolpert will obtain current meteorological/wind data for the Airport (if available) and update the existing airport wind rose.
• Taxiways: As noted above, the existing taxiway system will be analyzed against FAA’s recommended TDG for adequate geometry, width, capacity, lighting and/or safety related enhancements, particularly in relation to the latest FAA airport design standards. • Airfield Lighting, Markings and Navigational Aids: This task will analyze whether any additional navigation aids, particularly any new instrument approaches are warranted given the level and type of activity identified, as well as the prevailing weather. Note that as a general policy, FAA is not installing any new ground-based navigation transmitters (such as VORs, ILS’s, or NDBs) at GA airports, but they are publishing new GPS instrument approach procedures. Airfield lighting and markings will be reviewed for safety related items.
• Airspace – Obstruction Removal: The FAA’s grant assurances require airport sponsors to protect the appropriate airspace near an airport. Based on the survey and mapping provided by the Airport, the FAR Part 77 imaginary surfaces, appropriate TERPS surfaces, and other critical surfaces identified in FAA AC 150/5300-13B, Airport Design, will be analyzed. If penetrations to those surfaces are identified, recommendations will be presented to clear the imaginary surfaces 417
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March 9, 2023

of those penetrations, as well as options that include lighting, marking, or use of visual approach guidance systems that may be viable alternatives to physically removing objects.

Any existing airside inconsistencies with current Airport Design Standards or noncompliance with Airport Grant Assurances will be addressed through recommendations that meet design standards and comply with grant assurances. Any future airside development recommendations will meet Design Standards and comply with Grant Assurances.

5.05 Landside Requirements
Considering established facility standards, Woolpert will convert the aeronautical demand forecast into generalized information regarding number, type, amount and nature of aprons, terminal area aircraft parking spaces, hangars, automobile parking, access roads, security fencing and facilities, and regional roadway network interfaces, automobile parking requirements, maintenance buildings, fueling facilities location, and the approximate land area needed. Woolpert will also identify airport land areas that are not suitable for facilities that require taxiway access (if any) as well as those areas that are deemed to be available for non-aeronautical uses (if any). Landside requirements will include the following:
• Aircraft Parking and Storage Requirements: Anticipated requirements for GA aircraft, including transient and tie-down aprons and hangars, will be determined. The demand for additional corporate jet and turboprop aircraft parking facilities will also be addressed. There are a wide variety of different missions and aircraft types encompassed by the term GA and they each have different facility needs. Those various requirements will be identified in this task. A review will be conducted of aircraft and ground vehicle operations on the apron and potential separation considerations between vehicles and aircraft. The amount of additional or surplus paved parking apron, and the number of hangars by type of hangar, will also be identified. • Aviation Fuel Storage & Dispensing: Discussions with the Airport, and a review of fuel sales data, will be used to determine if current fuel storage and through-put capacity is adequate. The fuel tank farm will be evaluated for conformance with regulations and airport needs. • Airport Support Facilities: Various support facilities and equipment are necessary to operate the Airport. The need for any support facility renovation, additional airport maintenance equipment, or the need for additional support facilities will be identified. • Airport Road Circulation and Vehicle Parking: This task will assess the public road and vehicle parking needs and access requirements for the fixed base operator. The terminal building parking lot is designed to accommodate a large number of vehicles as it was once used for commercial passenger service. The capacity of the parking lot should be adequate for this planning period and other potential revenue-enhancing uses may be found.
• Utilities: Woolpert will determine utility requirements (electricity, gas, water, sewer, phone, cable, fire hydrants, etc.) for future facilities and activities based on the projected aviation activity, potential non-aeronautical commercial development, aviation requirements, and the location of exiting utilities. (Note output will largely be a function of the quality of existing utility data.) • Emergency Response/Security: Woolpert will review emergency response and security issues relative to the needs of the Airport and provide recommendations.

Any existing landside inconsistencies with current Airport Design Standards or noncompliance with Airport Grant Assurances will be addressed through recommendations that meet design standards and comply with grant assurances. Any future landside development recommendations will meet Design Standards and comply with Grant Assurances.
418
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March 9, 2023

5.06 Assess Potential for On-Airport, Non-Aeronautical Development The FAA recognizes that some airports have more property than can be used for non-aviation activity.

Based on the forecasted level of aviation demand and the potential aviation-related development at the Airport, Woolpert will identify any on-airport property that may be designated as surplus for aviation related purposes. Any non-aeronautical development must be fully compatible with aviation activity and airport operations, and must not interfere with any existing and future aviation use of the airport, per FAA Order 5190.6B, Airport Compliance Manual, Chapter 22, Releases from Federal Obligations. At the same time, non-aeronautical development can potentially generate a source of revenue for the Airport that enhances the Airport’s ability to be financially self-sufficient.

Phase 5.0 Summary & Deliverables:

Task Product(s): Applicable airport capacity and facility requirements data that will be presented in Working Paper 2 (see Task 6.0).

Sponsor Task Responsibilities: Sponsor will assist Woolpert as required in reviewing and updating data generated as part of this task.

Woolpert Task Responsibilities: Woolpert will generate required facility requirements data.

PHASE 6.0 DEVELOPMENT ALTERNATIVES AND RECOMMENDED PLAN Based on the defined goals and objectives of the PAC and on an evaluation of potential alternatives for airport development, this task will result in a specific recommended plan for long-term development of the Airport. Specifically, conceptual alternatives that can accommodate the facility requirements identified in the previous task will be analyzed and presented. In evaluating practical development alternatives to satisfying existing and forecasted aviation needs, alternative concepts/layout and Rough Order of Magnitude (ROM) cost estimates for airside and landside facilities will be prepared. Additionally, building on the environmental data collection from previous tasks, environmental criteria will be considered. As a tool of the alternatives review and evaluation, Woolpert will employ a weighted evaluation matrix that will be developed based upon criteria developed in consultation with the Sponsor and the PAC.

6.01 Review/Update Master Plan Goals
Based on the goals identified in Task 1.2, Woolpert will review and update the project goals to ensure that they are consistent with the intent and direction of the Sponsor and PAC. These updated goals will serve as the basis for the preparation of the Recommended Plan and will help to ensure a commonality in terms of communication, direction, and cohesiveness of future airport improvements. Woolpert, in concert with the PAC, will prepare the physical, environmental, and policy-related evaluation criteria that will guide the development of the Airport and its facilities. This will consist of identifying those factors that restrict or constrain potential development, as well as those factors that may guide the direction of development.

Each of these factors will be ranked as to its relative importance in determining or impacting the viability of development alternatives. A weighting value may be assigned to each factor in evaluating the various recommendations that are developed as a part of the Alternatives Analysis. 419
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Airport Master Plan
March 9, 2023

6.02 Identify Viable Development Alternatives
Starting with the required facility needs and improvements identified in Task 5, Woolpert will develop and analyze several viable alternatives, where needed, to implement these facilities. The process of identifying alternatives will begin with a “brainstorming” session with the Sponsor and others, as appropriate.

Woolpert will develop three (3) conceptual plans that meet the requirements for analysis in subsequent tasks and are consistent with Airport Design Standards and Grant Assurances. Specifically, this could include alternatives related to the configuration of the runway and taxiway system; alternatives related to development on appropriate airport sites; NAVAIDs, airport policies, procedures, and best management practices; airport compatible land uses; as well as other considerations that could be identified as the planning process evolves.

6.03 Evaluate and Rank Development Alternatives
The development alternatives will be evaluated using a decision matrix that will rank the concepts.

Woolpert will conduct this evaluation in conjunction with a ROM cost analysis and environmental review to ensure that the established goals of the Airport are met and that they are consistent with Federal requirements. While the PAC may also identify additional evaluation criteria, it is anticipated that the evaluation factors will include the following at a minimum:
• Operational Performance (demand-capacity, aeronautical safety, and efficiency) • Compliance with FAA design standards
• Environmental factors/compatibility
• Cost (this analysis will include both capital costs as well as life-cycle costs) • Compatibility with future aviation needs, activities, and development • Ability to support stated Sponsor goals and objectives At the discretion of the Sponsor and the PAC, the evaluation factors can be weighted in terms of their priority, and the weighted evaluation system then used to rank the various options. Each element of the Airport will be assessed (e.g., future land uses, facility alternatives, aviation vs. non-aeronautical land uses, etc.). The final preferred layout concept will be assessed in terms of the overall benefit to the Airport.

6.04 Prepare Recommended Development Plan and Program
Based on the results of the alternatives evaluation, Woolpert will prepare the Recommended Development Plan and Program in both narrative and graphic form, as a precedent to the preparation of the ALP. The Recommended Development Plan and Program will depict specific projects in concert with an implementation phasing program. Note that the implementation program will be "demand based" to facilitate timed development activities which are focused on project need, available resources, anticipated activity levels and prevailing conditions. Physical and operational aspects of the Airport will be evaluated as a part of this assessment and determination of facilities and projects. All recommended development shown in the preferred development plan will consistent with Airport Design Standards and Grant Assurances.
420
Lake Tahoe Airport
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March 9, 2023

6.05 Develop Working Paper 2
Woolpert will develop a detailed working paper describing the analysis efforts comprised in Task 5.0 and Task 6.0. This working paper will be written in terms that are easily understandable to a layperson to serve as the basis of discussions with the PAC. Ultimately, the Working Paper will also form the basis of two chapters of the Airport Master Plan that document the results of these task efforts (see Task 9.1).

Phase 6 Summary & Deliverables:

Task Product(s): Working Paper 2 that summarizes the analysis efforts associated with Tasks 5.0 and Task 6.0 and their associated sub-tasks.

Sponsor Task Responsibilities: Sponsor will assist Woolpert as required in reviewing and updating Working Paper 2.

Woolpert Task Responsibilities: Woolpert will produce Working Paper 2 (draft/final formats).

PHASE 7.0 AIRPORT LAYOUT PLAN (ALP)
Woolpert will prepare an ALP drawing set that reflects existing conditions and the recommended development. The ALP will conform to FAA Airports Standard Operating Procedure (SOP) 2.00, Standard Procedure for FAA Review and Approval of Airport Layout Plans (ALPs) and SOP 3.00, Standard Operating Procedure for FAA Review of Exhibit 'A' Airport Property Inventory Maps. The completed checklist(s) will be submitted to the FAA with the ALP set. The ALP set will be prepared in full color with aerial photo backgrounds where available for ease of readability. Drawings will be based on mapping provided in Task

3.07, as well as land use plans and zoning maps provided by the Sponsor.

7.01 ALP Drawing Set
In accordance with FAA SOP 2.00, Stand Procedure for FAA Review and Approval of Airport Layout Plans (ALPs), the ALP drawing set will include the following drawings (note that the number of sheets for each may vary depending on the complexity of the Airport):
• Cover Sheet: The cover sheet will include the title of the project, location and vicinity maps, and a sheet index.
• Airport Layout Plan (ALP) Drawing: All proposed development will be provided in an GIS format consistent with current ALP standards, including all existing and proposed information and data as required by FAA AC 150/5070‐6B, Airport Master Plans, FAA AC 150/5300‐13B, Airport Design, as well as all other applicable FAA standards and SOPs. Existing and future conditions will be shown on the same ALP, unless otherwise approved by FAA. • Airport Data Sheet: A data sheet will be provided that includes wind roses, wind coverage tables, airport data tables, appropriate runway data tables, declared distances table, and others. • Terminal Area Plan: Woolpert will prepare a terminal area plan that will illustrate existing and proposed facilities of the airport’s terminal area, including such elements as terminal configuration and location, taxiway and apron development, vehicle access roads and parking areas, specifically indicating those facilities which currently exist and those which are proposed. 421
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Airport Master Plan
March 9, 2023

• Airport Airspace Drawing: Based on AC 150/5300-13B, Airport Design, an Airport Airspace Drawing will be prepared in accordance with the findings, recommendations and approvals resulting from the study. All existing 14 CFR Part 77 imaginary surfaces will be shown with 50-foot contours on a base map at an appropriate scale.
• Inner Portion of the Approach Drawing(s): Woolpert will prepare Inner Portion of the Approach Surface Drawings that reflects each runway end, based on AC 150/5300-13B, Airport Design and 14 CFR Part 77 imaginary surfaces.
• Runway Departure Surface Drawing: Woolpert will prepare a Runway Departure Surface Drawing that reflects the established departure surface for each runway end, based on AC 150/5300-13B, Airport Design.
• Land Use Drawing: Woolpert will prepare a Land Use Drawing depicting existing and recommended uses of all land within the ultimate airport property line (on-airport) and within the vicinity of the Airport (off-airport).
• Exhibit ‘A’ Airport Property Map: This plan will meet the requirements established in FAA SOP

3.00, Standard Operating Procedure for FAA Review of Exhibit 'A' Airport Property Inventory Maps.

The existing Airport Property Map will be used as a basis for developing a new Exhibit ‘A’ Property Map. Limited deed research may be performed to update any ownership changes. Pssible title search may be required for any missing or inaccurate data on the drawing’s Property Table, including inconsistencies with prior FAA-approved Exhibit A’s and grant descriptions for land acquired with Federal funds. A boundary survey will not be completed as a part of this project.

7.02 ALP Drawing Set Approval Process
FAA approval and signature of the ALP drawing set is required to complete this task. To accomplish this, Woolpert will follow the established FAA procedure for ALP review and approval. FAA will review and comment on the draft ALP prior to its submission for airspace analysis. The revised ALP drawing set resulting from this initial FAA review will be submitted for FAA airspace analysis. All comments and conditions resulting from FAA’s airspace analysis will be addressed to FAA’s satisfaction.

7.03 ALP Drawing Set Deliverables
The ALP set will be plotted in full size (24"x36" or 22"x34") and with the following copies distributed after sequential/progressive edits have been made:
• One (1) DRAFT ALP set to the Airport for review.
• One (1) Final Draft ALP set to the Airport for review. • One (1) Final Draft ALP set to FAA for preliminary review. • An electronic version (i.e., PDF) of each sheet to FAA for airspace review. • Five (5) Final, Airport-signed ALP Sets to FAA for approval, signature, and distribution. • Electronic (PDF/AutoCAD) files of the FAA-approved ALP set sent to the Sponsor, FAA and State. 422
Lake Tahoe Airport
Airport Master Plan
March 9, 2023

Phase 7.0 Summary & Deliverables:

Task Product(s): A signed ALP Drawing Set for the Airport, FAA and State.

Sponsor Task Responsibilities: The Sponsor will provide Woolpert with any information required to complete the sets and will review the draft ALP set.

Woolpert Task Responsibilities: Woolpert will produce an ALP Drawing set that is compliant with FAA SOP 2.00 and SOP 3.00 standards; will update the DRAFT ALP based on appropriate comments provided by the Sponsor and FAA; will follow the prescribed FAA process to obtain signatures on the final ALP Drawing; will produce draft and final ALP sets in the quantities described above.

PHASE 8.0 PROGRAM IMPLEMENTATION PLAN
A key component of the master planning process is to identify a development program that is practical and reasonable. The Program Implementation Plan presents the estimated costs and guidance on how to implement the findings and recommendations of the overall planning effort. Note that the plan must balance funding constraints, project sequencing limitations, environmental processing requirements, agency and tenant approvals and coordination process, business issues, and Sponsor’s preferences.

8.01 Project Cost Estimates
Cost estimates of proposed capital improvements, based on current dollars, will be prepared for the first five-year period; a more generalized cost breakdown will be prepared for the 10-year period; and a facility breakdown with costs will be prepared for the 20-year period. Conceptual planning-level facility costs will be prepared using unit prices extended by the size of the facility tempered with engineering judgment considerations. Cost estimates are intended to be used for planning purposes only and are not to be construed as formal opinions of probable construction cost.

8.02 Airport Capital Improvement Plan (CIP)
Development and updating of the Airport’s CIP will involve:
• Identification of capital improvements to be undertaken in the next 20 years. • Ranking each project based on FAA’s priority ranking system, as well as factors such as lead times for environmental review and approval, and financial capability. • Potential capital improvement funding sources will be identified, as well as potential shares of each project cost. (There is no commitment by any party to fund or implement any specific project shown on the ALP. Funding of future projects provided by any party will be contingent on their financial condition and funding status, which is subject to change over time.) • An implementation schedule will be established in three phases: Phase I — 5 Year CIP (2023- 2028); Phase II — 6-10 Year CIP (2029-2033); and Phase III — 11-20 Year CIP (2034-2043). • A financial analysis will be conducted that will outline the actions and initiatives necessary to carry out the CIP in a fiscally sound manner. Included in the financial analysis will be the identification of alternate project phasing considerations and projections of revenues and expenses based on several factors including historical operating results, anticipated inflationary impacts, tenant lease provisions, and anticipated operational changes that could affect financial performance. 423
Lake Tahoe Airport
Airport Master Plan
March 9, 2023

8.03 Airport Development Plan
In addition to being listed and described in tabular format in the report, the proposed projects will be identified on a drawing entitled "Development Plan" that will illustrate all of the planned projects.

8.04 Develop Working Paper 3
Woolpert will develop a detailed working paper describing the data collection and analysis efforts comprised in Task 7.0 and Task 8.0. This working paper will be written in terms that are easily understandable to a layperson to serve as the basis of discussions with the PAC. Ultimately, the Working Paper will also form the basis of two chapters of the Airport Master Plan that documents the results of efforts associated with these tasks (see Task 9.1).

Phase 8.0 Summary & Deliverables:

Task Product(s): Working Paper 3 that summarizes the analysis efforts associated with Tasks 7.0 and Task 8.0 and their associated sub-tasks.

Sponsor Task Responsibilities: Sponsor will assist Woolpert in reviewing Working Paper 3.

Woolpert Task Responsibilities: Woolpert will produce Working Paper 3.

PHASE 9.0 PROJECT DOCUMENTATION
In addition to the documentation described in previous tasks, the following documentation elements are included in this project scope.

9.01 Draft and Final Master Plan Technical Report
Woolpert will prepare an Airport Master Plan Technical Report meets the standards of FAA AC 150/5070- 6B, Airport Master Plans. The report will be submitted in draft working papers (submitted in PDF format) for review and comment by the Sponsor and FAA throughout the study. The Technical Report will generally follow the structure of this Scope of Work and will include the following sections:
• Chapter One: Introduction and Goals (based on Working Paper 1) • Chapter Two: Inventory of Existing Conditions (based on Working Paper 1) • Chapter Three: Aviation Activity Forecasts (based on Working Paper 1) • Chapter Four: Facility Requirements (based on Working Paper 2) • Chapter Five: Development Alternatives and Recommended Plan (based on Working Paper 2) • Chapter Six: Airport Layout Plan (ALP) (based on Working Paper 3) • Chapter Seven: Program Implementation Plan (based on Working Paper 3) • Appendices: Master Planning Guidebook, Outreach Program summary; additional backup data used for a significant analysis will be included in the appendix At the conclusion of the project, the Technical Report will be produced as a bound, 8.5”x11” document with pull-out 11”x17” copies of the ALP drawing set for ease of reference. Woolpert will produce the following quantities of the report:
• One (1) hard copy each of draft Master Plan Technical Report to the Sponsor, the FAA and Caltrans for review and comment.
424
Lake Tahoe Airport
Airport Master Plan
March 9, 2023

• Five (5) hard copies of final Master Plan Technical Report to the Sponsor. • One (1) hard copy of final Master Plan Technical Report to the FAA. • One (1) hard copy of final Master Plan Technical Report to Caltrans. • Electronic files in PDF format of each project deliverable and the final technical report will also be submitted to the Sponsor, the FAA, and Caltrans on an appropriate electronic storage device.

9.02 Executive Summary
A concise summary document, with detailed graphics and tables, will be produced for high-level review of important details, decisions, and recommendations. Electronic files of the Executive Summary in PDF format will be provided to the Sponsor, the Airport Management, FAA, and Caltrans. In addition, 25 hard copies of the Executive Summary will be provided to the Sponsor.

ASSUMPTIONS
The scope of services described previously, and the associated fees, are based on the following rates and assumed responsibilities of the Consultant and Sponsor.

1. For the purposes of estimating the amount of reimbursable expenses which will be incurred by the consultant, the cost of mileage is calculated in accordance with the current IRS rate and per diem and lodging are calculated in accordance with applicable, current GSA rates. The actual amounts to be invoiced for mileage and per diem will be in accordance with the applicable, published IRS and GSA rates at the time of service and may vary from the rates used in the fee estimate. Lodging will be invoiced as an actual expense incurred.

2. It is anticipated there will be a minimum number of trips and site visits to the airport to facilitate the completion of the various phases listed in this scope.

3. The Sponsor will provide existing mapping data including as-builts available for the project areas, aerial orthoimagery, subsurface conditions information such as prior geotechnical investigations in the project area and other available information in the possession of the Sponsor.

4. If applicable, the Sponsor will provide an electronic copy of the current ALP to allow for updating of the plan.
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FEE BREAKDOWN LABORHOUR BREAKDOWN
Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

5.0 Facility Requirements 5.0 Facility Requirements
0 hrs. x $ 290.00 /hr = $ - 5.01 2 2 4 $ 1,500.00
18 hrs. x $ 260.00 /hr = $ 4,680.00 5.02 2 8 16 $ 4,440.00 0 hrs. x $ 275.00 /hr = $ - 5.03 2 8 16 $ 4,440.00
42 hrs. x $ 180.00 /hr = $ 7,560.00 5.04 4 8 24 $ 6,200.00 108 hrs. x $ 155.00 /hr = $ 16,740.00 5.05 4 8 24 $ 6,200.00 0 hrs. x $ 140.00 /hr = $ - 5.06 4 8 24 $ 6,200.00
0 hrs. x $ 105.00 /hr = $ - $ -
$ -
$ -
$ -
$ -
$ -
0 hrs. x $ 115.00 /hr = $ - $ -
0 hrs. x $ 140.00 /hr = $ - $ -
SUBTOTAL 168 hrs. $ 28,980.00 $ -
$ -
$ -
$ 28,980.00 0 18 0 42 108 0 0 0 0 0 0 0 0 0 $ 28,980.00 Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

6.0 Development Alternatives and Recommended Plan 6.0 Development Alternatives and Recommended Plan 0 hrs. x $ 290.00 /hr = $ - 6.01 4 4 4 $ 2,860.00
48 hrs. x $ 260.00 /hr = $ 12,480.00 6.02 12 24 32 40 $ 18,000.00 4 hrs. x $ 275.00 /hr = $ 1,100.00 6.03 12 24 40 $ 13,640.00 80 hrs. x $ 180.00 /hr = $ 14,400.00 6.04 12 12 24 24 $ 12,360.00 120 hrs. x $ 155.00 /hr = $ 18,600.00 6.05 8 16 24 8 $ 9,800.00 72 hrs. x $ 140.00 /hr = $ 10,080.00 $ -
0 hrs. x $ 105.00 /hr = $ - $ -
$ -
$ -
$ -
$ -
$ -
0 hrs. x $ 115.00 /hr = $ - $ -
0 hrs. x $ 140.00 /hr = $ - $ -
SUBTOTAL 324 hrs. $ 56,660.00 $ -
$ -
$ 56,660.00 0 48 4 80 120 72 0 0 0 0 0 0 0 0 $ 56,660.00 Labor Category Total Cost
Planning Manager Planner IV GIS Technican II GIS Technican III Designer II Survey Phase
Manager
GIS Phase Manager Support II Survey Manager Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

7.0 Airport Layout Plan (ALP) 7.0 Airport Layout Plan (ALP) Vitaliy Kevin Amy Ross Ryan Research Justin 0 hrs. x $ 290.00 /hr = $ - 7.01 2 $ 520.00
67 hrs. x $ 260.00 /hr = $ 17,420.00 1 8 $ 1,100.00
346 hrs. x $ 105.00 /hr = $ 36,330.00 2 100 20 30 $ 18,920.00 0 hrs. x $ 115.00 /hr = $ - 4 20 20 $ 6,140.00
20 hrs. x $ 170.00 /hr = $ 3,400.00 2 40 10 $ 6,220.00
60 hrs. x $ 135.00 /hr = $ 8,100.00 2 30 6 $ 4,570.00
86 hrs. x $ 150.00 /hr = $ 12,900.00 4 80 8 $ 10,640.00 40 hrs. x $ 105.00 /hr = $ 4,200.00 2 20 4 $ 3,220.00
20 hrs. x $ 290.00 /hr = $ 5,800.00 2 32 8 $ 5,080.00
2 16 60 40 20 $ 20,300.00

7.02 4 $ 1,040.00

7.03 40 $ 10,400.00
SUBTOTAL 639 hrs. $ 88,150.00 $ -
$ -
$ 88,150.00 0 67 346 0 20 60 86 40 20 0 0 0 0 0 $ 88,150.00 Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Engineer III Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

8.0 Program Implementation Plan 8.0 Program Implementation Plan 0 hrs. x $ 290.00 /hr = $ - 8.01 4 4 4 40 $ 9,380.00
40 hrs. x $ 260.00 /hr = $ 10,400.00 8.02 16 8 16 $ 8,080.00 0 hrs. x $ 275.00 /hr = $ - 8.03 16 8 16 $ 8,080.00
36 hrs. x $ 180.00 /hr = $ 6,480.00 8.04 4 16 24 $ 7,640.00 60 hrs. x $ 155.00 /hr = $ 9,300.00 $ -
0 hrs. x $ 140.00 /hr = $ - $ -
40 hrs. x $ 175.00 /hr = $ 7,000.00 $ -
$ -
0 hrs. x $ 115.00 /hr = $ - $ -
0 hrs. x $ 140.00 /hr = $ - $ -
SUBTOTAL 176 hrs. $ 33,180.00 $ -
$ -
$ 33,180.00 0 40 0 36 60 0 40 0 0 0 0 0 0 0 $ 33,180.00 Labor Category Total Cost
Planning Manager Planner IV Senior Consultant II Planner III Associate Planner I CADD Tech III Graphic Artist I Project Coordinator I Billing Analyst Team
Lead II
Phase Item Costs

9.0 Project Documentation 9.0 Project Documentation
0 hrs. x $ 290.00 /hr = $ - 9.01 16 24 40 8 $ 15,520.00 32 hrs. x $ 260.00 /hr = $ 8,320.00 9.02 16 16 32 32 $ 15,360.00 0 hrs. x $ 275.00 /hr = $ - $ -
40 hrs. x $ 180.00 /hr = $ 7,200.00 $ -
72 hrs. x $ 155.00 /hr = $ 11,160.00 $ -
0 hrs. x $ 140.00 /hr = $ - $ -
40 hrs. x $ 105.00 /hr = $ 4,200.00 $ -
$ -
0 hrs. x $ 115.00 /hr = $ - $ -
Airport Master Plan - PHASE II
AIRPORT/CLIENT: Lake Tahoe Airport
Engineer III
Project Coordinator I
Billing Analyst Team Lead II
Planner III
Associate Planner I
CADD Tech III
Graphic Artist I
Planning Manager Project Cost Estimates
Planner IV Airport Capital Improvement Plan (CIP)
Senior Consultant II Airport Development Plan
Airport Data Tables Sheet
Terminal Area Plan

SUBTOTAL

PHASE TOTAL TOTALS
TASK
Survey Manager
Planner IV
Billing Rate
ALP Drawing Set
Inner Portion Approach Drawing
Departure Surface Drawings
Land Use Drawing
Exhibit "A" Property Map
ALP Drawing Set Approval Process
ALP Drawing Set Deliverables

LABOR CATEGORY
Billing Rate
Cover Sheet
Airport Layout Plan (ALP) (Existing & Future)

LABOR CATEGORY

SUBTOTAL
Senior Consultant II
Planner III
Project Coordinator I
Project Coordinator I
Billing Analyst Team Lead II
Total Hours

PHASE TOTAL
Planner III
Total Hours
Planner IV
Planner IV
Total Hours

PHASE TOTAL
Associate Planner I
GIS Technican II
Billing Rate
Graphic Artist I
Senior Consultant II
Billing Analyst Team Lead II
Planning Manager
Associate Planner I
CADD Tech III
Planning Manager
Total Hours
TOTALS
Airport Design Standards Review/Evaluation
Airside Requirements
Landside Requirements
Assess Potential for On-Airport, Non-Aeronautical Development Review/Update Master Plan Goals
Identify Viable Development Alternatives
TASK
Airport Airspace Drawing (FAR Part 77)

LABOR CATEGORY

LABOR CATEGORY
Evaluate and Rank Development Alternatives
Prepare Recommended Development Plan and Program
Develop Working Paper 2
Billing Rate

SUBTOTAL
Airport Demand/Capacity Analysis
Determine Aircraft Operational Requirements
CADD Tech III
TASK
TASK
GIS Technican III
Designer II
Survey Phase Manager
GIS Phase Manager
TOTALS
Planner III
Associate Planner I
CADD Tech III
Graphic Artist I
Planning Manager
Support II
Develop Working Paper 3

SUBTOTAL
Total Hours Billing Rate
Planning Manager

PHASE TOTAL TOTALS
TASK
Draft and Final Master Plan Technical Report
Executive Summary

LABOR CATEGORY
Planner IV
Senior Consultant II
Project Coordinator I
PROJECT NAME:

DATE: May 4, 2023

426
0 hrs. x $ 140.00 /hr = $ - $ -
SUBTOTAL 184 hrs. $ 30,880.00 $ -
$ -
$ 30,880.00 0 32 0 40 72 0 40 0 0 0 0 0 0 0 $ 30,880.00 Contract Hours Total Cost

SUMMARY FEE PROPOSAL (LUMP SUM)

5.0 Facility Requirements 168 $ 28,980.00

6.0 Development Alternatives and Recommended Plan 324 $ 56,660.00

7.0 Airport Layout Plan (ALP) 639 $ 88,150.00

8.0 Program Implementation Plan 176 $ 33,180.00

9.0 Project Documentation 184 $ 30,880.00
1491 SUBTOTAL $ 237,850.00
Contract Hours Overhead Total Labor Fixed Fee Total Cost

REIMBURSABLE EXPENSES
Auto Rental 0 x Day $ 85.00 $ -
Mileage 0 x Miles $ 0.655 $ -
Travel & Airline Costs 0 x Trip $ 600.00 $ -
Lodging + Tax's & Fees 0 x Day $ 200.00 $ -
Per Diem 0 x Day $ 74.00 $ -
Survey Field Vehicle (Survey) 0 x Day $ 85.00 $ -
Mileage (Survey) 0 x Miles $ 0.66 $ -
Lodging + Tax's & Fees (Survey) 0 x Day $ 200.00 $ -
Per Diem (Survey) 0 x Day $ 74.00 $ -
Equipment (Survey) 0 x Each $ 500.00 $ -
Reproduction/Printing 0 x Copy $ 0.10 $ -
Plotting 0 xEach $0.25 $ -
Express/Mail/Courier 0 x Each $ 99.00 $ -
SUBTOTAL $ -

SUBCONSULTANTS
SUBCONSULTANT 1 $ -
SUBCONSULTANT 2 $ -
SUBCONSULTANT 3 $ -
SUBCONSULTANT 4 $ -
SUBCONSULTANT 5 $ -
SUBTOTAL $ -
Contract Total $ 237,850.00
Phase Cost
Billing Analyst Team Lead II

SUBTOTAL

PHASE TOTAL TOTALS
*For the purposes of estimating the cost of mileage, per diem, and lodging are calculated in accordance with applicable IRS and GSA guidelines. At the time of invoicing mileage will be invoiced in accordance with published IRS rates at the time of service and per diem will be invoiced in accordance with published GSA rates at the time of service. Lodging will be invoiced as actual expense incurred except in the cases where specific client requirements exist that limit lodging to GSA standards.

427
City of South Lake Tahoe
Amendment No. 6 to Airport Master Professional Services Agreement with Environmental Science Associates (ESA) (C-050-2021)
The Professional Services Agreement entered into on ______________, 2023, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Environmental Science Associates (“Consultant”) is hereby amended as set forth below.

The Contract is hereby revised to add the following.

1.Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated May 24, 2021 and the First Amendment to the Professional Services Agreement dated June 14, 2021, the Second Amendment to the Professional Services Agreement dated May 9, 2022, the Third Amendment to the Professional Services Agreement dated June 16, 2022, the Fourth amendment to the Professional Services Agreement dated July 28, 2022, the Fifth amendment to the Professional Services Agreement dated March 16, 2023, and the Sixth Amendment adds the work described within Exhibit A, Scope of Services attached hereto and incorporated herein by reference.

2.Compensation. Compensation to be paid to the CONSULTANT, is $241,407.00 as described in Exhibit A, Scope of Services. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $241,407.00, without written authorization from the CITY.

Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 6 to Professional Services Agreement with Consultant to be executed on ________________.

City of South Lake Tahoe Consultant: Environmental Science Associates By___________________________ By ________________________________ Joseph Irvin, City Manager Michael Arnold, Senior Vice President Business License # 008716
APPROVED AS TO FORM:

By____________________________
Heather Stroud, City Attorney
ATTEST:

By____________________________
Susan Blankenship, City Clerk
Attachments: Exhibit A – Scope of Services
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Scope of Services
TRPA/CEQA Documentation for Lake Tahoe Airport Master Plan Update Assumptions
Per Section 2.2 of the Tahoe Regional Planning Agency (TRPA) Code of Ordinances, activities that may have a substantial effect on the land, air, water, space, or any other natural resources in the Tahoe region are projects subject to TRPA review and approval. This includes master or special plans.

Accordingly, for purposes of this scope of work, it is assumed that a joint Initial Environmental Checklist (IEC)/Initial Study (IS) would be prepared. An IEC is prepared under TRPA regulations to determine if an Environmental Impact Statement (EIS), a Mitigated Finding of No Significant Effect, or a Finding of No Significant Effect (FONSE) is required. An IS is prepared under the California Environmental Quality Act (CEQA) for purposes of allowing the Lead Agency (City of South Lake Tahoe) determine if an Environmental Impact Report (EIR), a Mitigated Negative Declaration (MND), or a Negative Declaration (ND) should be prepared for purposes of complying with CEQA. Preparation of joint CEQA/TRPA documents is common practice in areas within TRPA jurisdiction. If, upon consultation with TRPA, it is determined that an IEC is not necessary, the TRPA topics below can be severed from the scope of work. Additional assumptions include:
• All on-site surveys (biological, archaeological, historical) performed by ESA staff will be one (1) day in duration. If additional surveys for any individual resource categories are determined to be necessary, a separate scope and budget will be prepared at that time. • For purposes of budgeting project management and meetings, we assume no more than two project meetings per month (conference calls) and that the CEQA process will be completed within 18 months from a Notice to Proceed.
• ESA assumes there will not be substantive comments from the City of South Lake Tahoe on the screencheck draft (i.e., comments at that point will be essentially editorial in nature). Should substantive comments be received on the screencheck or printcheck drafts of the EIR, a separate scope and budget will be prepared at that time. • Responses to public comments received on the Draft IS will not require substantial new analysis of any topic addressed in the IEC/IS.
• No more than 30 separate responses to public comments will be required. More than 30 individual comments may be received; however, this scope assumes similar comments will be grouped and up to 30 separate responses will be prepared. • ESA assumes the public workshop and public hearing will occur on the same date. • This scope of work assumes ESA will not assist with an appeal hearing. Should ESA’s assistance with an appeal hearing be requested, a separate scope and budget will be prepared at that time.
• This scope does not include preparation of an Americans with Disabilities Act compliant document.
• ESA assumes the City of South Lake Tahoe will be responsible for all mailings, postings, and public notifications.

Additional resource-specific assumptions are described in Task 1 below.

Scope of Work
Task 1 - Initial Environmental Checklist/Initial Study
Under Task 1, a project description would be developed and the environmental resource categories in the Appendix G Checklist and TRPA IEC questionnaire reviewed for applicability to the proposed project.

Task 1.1 Review of Environmental Resource Categories - CEQA ESA will prepare a Project Description that conforms to the requirements of the CEQA Guidelines. The environmental resource categories listed in Appendix G of the CEQA Guidelines will be reviewed and the potential effects, if any, of the Draft Airport Master Plan Update on those resources will be described.
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Aesthetics
ESA will describe the current visual landscape on and around Lake Tahoe Airport (TVL), and the potential for impacts arising from Master Plan-related construction to visually or light sensitive areas will be assessed.

Agriculture and Forestry Resources
ESA will assess the potential for the Master Plan to result in the loss of forest land or conversion of forest land to non-forest use.

Air Quality
This task will involve collecting data necessary to identify and describe baseline air quality conditions, including a summary of reasonably available air monitoring data representative of conditions at TVL. A qualitative, programmatic discussion of impacts from the Master Plan will be included with a quantitative analysis of only two representative projects. Up to two (2) project-level analyses will be conducted using California Emissions Estimator Model (CalEEMod) for construction emissions and the Aviation Environmental Design Tool (AEDT) for operational emissions.

Biological Resources
ESA will evaluate the potential for the Master Plan to impact wildlife and habitat on a programmatic level. A qualified ESA staff biologist will perform a site survey to document general locations and conditions of wildlife, vegetation, and water resources. Focused plant and wildlife surveys will not be included in this task, nor are wetland or arborist surveys. If any such surveys are determined necessary, they will be scoped under a separate task.

Cultural Resources
ESA proposes the following tasks and technical documentation to address potential impacts to historic, cultural, and tribal cultural resources. This includes determination of archaeological and tribal cultural resources sensitivity of the project area as well as addressing potential historic architectural resources.

ESA will conduct an updated records search at the North Central Information Center (NCIC) of the California Historical Resources Information System to document previously identified cultural resources within 0.5-mile of the project area and to assess the likelihood of unrecorded cultural resources based on historical references and the environmental setting. ESA will also review previous documentation, historic maps, and aerial imagery.

ESA will contact the Native American Heritage Commission to request information on known sacred sites in the vicinity of the project area and to request a list of contacts for Native American tribes who may have an interest in the area. In compliance with Public Resources Code Section 21080.3(b) (Assembly Bill 52), ESA will draft letters for the County to send to Native American Tribes. Additional tasks associated with Tribal consultation such as on-site meetings would be scoped separately if needed.

An ESA archaeologist who meets or is supervised by the Secretary of the Interior’s Professional Qualification Standards will conduct an on-foot intensive surface survey of the project area. The recording of up to four archaeological resources on Department of Parks and Recreation forms is included in the scope of work. The evaluation of archaeological resources may require additional testing, which would be completed under a separate scope and budget.

In compliance with the requirements of the NHPA, ESA will prepare one draft and one final report documenting the methods and findings of the pre-field research, communication with the Native American Heritage Commission, maps, and the results of the archaeological survey. The report will be prepared according to the inventory requirements of the California Office of Historic Preservation. ESA will submit the final memorandum to the NCIC.

An ESA architectural historian who meets the Secretary of the Interior’s Professional Qualification Standards will perform a site visit to identify and record the project site. Because the Lake Tahoe Airport contains multiple buildings and structures that currently meet the minimum age threshold for consideration as a potential historic resource, ESA will assess the project site for both individual historic 430
resources and as a potential historic district. Up to four individual resources may be recorded on Department of Parks and Recreation DPR 523 forms OR up to one district resource will be recorded on the appropriate DPR 523 forms.

ESA will prepare one draft and one final Historic Resources Survey Report (HRSR) that includes the findings of the research, descriptions of existing conditions from the site survey, and evaluates the project site for eligibility for listing in the California Register of Historical Resources and local historic register (if applicable). After receipt of one round of consolidated comments, ESA will prepare a final HRSR that will be included with the ICE/IS as an appendix. If warranted, this task may be combined with the archaeological and tribal cultural resources report.

Based on the results of the study, ESA will draft the Cultural Resources and Tribal Cultural Resources sections of the IEC/IS. The sections will include a summary of findings, a regulatory framework, and an analysis of impact associated with both the Master Plan (programmatic) and up to 2 specific projects from the CIP list (program level) with mitigation measures to reduce impacts to a less-than-significant level, as feasible.

Geology /Soils
On a programmatic level, ESA will evaluate the existing conditions and potential impacts of Master Plan-related projects on seismic-related features and soils.

Greenhouse Gas Emissions
ESA will calculate construction-related and operational GHG emissions using the CalEEMod emissions model for up to 2 project-levels scenarios. GHG emissions will be amortized over an assumed 30-year lifetime of the project and compared to the SMAQMD (in lieu of El Dorado County Air Quality Management District thresholds) construction threshold of 1,100 metric tons per year of carbon dioxide equivalents. Best management practices will be identified as mitigations measures, if warranted.

Consistency with the 2022 Clime Change Scoping Plan of the California Air Resources Board will be addressed.

Hazards & Hazardous Materials
ESA will evaluate the potential for Master Plan-related projects to introduce hazards or expose the public to existing hazards.

Hydrology / Water Quality
ESA will evaluate the potential for Master Plan-related projects to introduce pollutants into water resources and
Land Use / Planning
ESA will evaluate the potential for the Master Plan proposals to conflict with other local plans and development policies.

Mineral Resources
ESA will evaluate the potential for the Master Plan proposals to impact availability of mineral resources and any applicable plans for mineral recovery.

Noise
ESA will estimate the noise levels likely to be generated by construction equipment based either on an estimated equipment list from data compiled for construction of proposed multi-faceted land use development or using default equipment assumptions of the air quality model used in the analysis of impacts to air resources. Predicted noise levels will be assessed relative to existing standards contained in the City of South Lake Tahoe noise ordinance that limit construction noise. ESA will also provide a discussion of construction-related vibration impacts that will address the potential for building damage to adjacent structures as well as for annoyance to adjacent receptors.

Operational noise analysis will also generally describe potential noise that may result from HVAC equipment or other stationary sources. Roadside noise increases from vehicle trips will be qualitatively addressed based on the estimated trip generation for up to two project-level analyses.

Any potential noise related to changes in aircraft operations and operational procedures will be modeled 431
using the latest version of AEDT. Model inputs will be based on information provided by the Master Plan team, and straight in and out arrival and departure routes are assumed for modeling purposes.

Population / Housing
ESA will evaluate the potential for Master Plan proposals to induce population growth or displace individuals and housing.

Public Services
ESA will evaluate the potential for Master Plan proposals to impact existing public service facilities or necessitate the construction of new public service facilities.

Recreation
ESA will evaluate the potential for Master Plan proposals to induce increased use of existing recreational facilities or necessitate the establishment of new recreational facilities in a manner which could have a potentially adverse effect on the environment.

Transportation/Traffic
On a programmatic level, ESA will evaluate the potential for Master Plan-related projects to conflict with local transportation plans and traffic management plans. ESA will also consider potential for plan elements to exacerbate traffic congestion, introduce safety hazards, and affect emergency services access.

Tribal Cultural Resources
See “Cultural Resources” above.

Utilities / Service Systems
ESA will evaluate the water requirements potentially induced by the Master Plan proposals. ESA will consider if any Master Plan proposals would necessitate new water utility infrastructure which could result in adverse environmental effects. ESA will also consider potential for stormwater, wastewater, and solid waste processing and conveyance infrastructure to be impacted by Master Plan.

Mandatory Findings of Significance
ESA will evaluate the potential for Master Plan proposals to result in substantial negative impacts to natural resources, animal habitat, populations, species, or notable examples of California history or prehistory. ESA will also consider if any individually less than significant impacts to resource categories could incrementally contribute to a cumulative impact when considered in relation to other projects in the study area, and ESA will evaluate potential for both direct and indirect impacts to any humans.

Task 1.2 Review of Environmental Resource Categories - TRPA ESA will review the environmental resource categories listed in the IEC questionnaire and describe the potential effects, if any, of the Draft Airport Master Plan Update on those resources.

Land
In addition to the “Geology/Soils” evaluation discussed under Task 1.1 above, ESA will consider the potential for Master Plan proposals to affect wind and water erosion.

Air Quality
ESA will evaluate potential impacts to air quality in conjunction with the “Air Quality” assessment discussed under Task 1.1 above.

Water Quality
ESA will evaluate potential impacts to water quality in conjunction with the “Hydrology/Water Quality” assessment discussed under Task 1.1 above.

Vegetation
ESA will evaluate the potential impacts to vegetation in conjunction with the “Agriculture and Forestry Resources” and “Biological Resources” assessments discussed under Task 1.1 above.

Wildlife
ESA will evaluate the potential impacts to vegetation in conjunction with the “Biological Resources” and “Mandatory Findings of Significance” assessments discussed under Task 1.1 above.

Noise
In addition to the evaluation of “Noise” discussed under Task 1.1, ESA will consider potential for existing 432
structures to be exposed to noise-related vibration.

Light and Glare
ESA will evaluate potential impacts to light and glare in conjunction with the “Aesthetics” assessment discussed under Task 1.1 above.

Land Use
See “Land Use/Planning” under Task 1.1 above.

Natural Resources
ESA will evaluate potential impacts to natural resources in conjunction with the “Agriculture and Forestry Resources” and “Mineral Resources” assessments discussed under Task 1.1 above.

Risk of Upset
ESA will evaluate potential impacts related to risk of upset in conjunction with the “Hazards & Hazardous Materials” and “Transportation/Traffic” assessments discussed under Task 1.1 above.

Population
ESA will evaluate potential population impacts in conjunction with the “Population/Housing” assessment discussed under Task 1.1 above.

Housing
ESA will evaluate potential housing impacts in conjunction with the “Population/Housing” assessment discussed under Task 1.1 above.

Transportation / Circulation
ESA will evaluate potential transportation and circulation impacts in conjunction with the assessment of “Transportation/Traffic” discussed under Task 1.1 above.

Public Services
ESA will evaluate potential public services impacts in conjunction with the “Public Services” assessment discussed under Task 1.1 above.

Energy
ESA will identify the suppliers of energy resources in the area (e.g., electric, water, sewer, fuel), briefly note if there are any known shortages of common building materials in the area, or if there are unique resources located in the study area. ESA will assess the implications of the Master Plan’s proposed use of energy and the ability of local energy providers to meet the demand.

Utilities
In addition to the “Utilities / Service Systems” evaluation discussed under Task 1.1 above, ESA will consider the potential for Master Plan proposals to affect communications, power, and natural gas.

Human Health
ESA will evaluate potential impacts to human health in conjunction with the “Hazards & Hazardous Materials” and “Mandatory Findings of Significance” assessments discussed under Task 1.1 above.

Scenic Resources / Community Design
In addition to the “Aesthetics” evaluation discussed under Task 1.1 above, ESA will evaluate the Master Plan proposals for consistency with the TRPA Scenic Quality Improvement Program (SQIP) and Design Review Guidelines.

Recreation
ESA will evaluate potential recreation impacts in conjunction with the “Recreation” assessment discussed under Task 1.1 above.

Archaeological / Historical
ESA will evaluate potential impacts to archaeological and historical resources in conjunction with the “Cultural Resources” and “Tribal Cultural Resources” assessments discussed under Task 1.1 above.

Findings of Significance
ESA will evaluate findings of significance in conjunction with the “Mandatory Findings of Significance” assessment discussed under Task 1.1 above.

Deliverables:
433
• Draft and final project description in electronic format. • One (1) hour conference call with City of South Lake Tahoe staff to discuss applicable environmental resource categories.

Task 2 - Draft IEC/IS
Preparation of the IS would begin by addressing the questions in the Environmental Checklist provided in Appendix G to the CEQA Guidelines. The TRPA IEC includes a similar list of questions addressing many of the same environmental resource categories. As thresholds of significance differ between CEQA and TRPA, the checklists would be prepared separately but combined in the same document by resource category. The necessary technical analyses would be completed under this task, including preparation of an air quality/greenhouse gas analysis, noise analysis, biological resources analysis, and cultural resources analysis.

Task 2.1 Administrative Draft Initial Environmental Checklist/Initial Study ESA will prepare an Administrative Draft IEC/IS for the Draft Airport Master Plan. ESA will submit one (1) electronic copy to the City of South Lake Tahoe for review and comment.

Up to three (3) ESA staff members will participate in a two (2) hour conference call with City of South Lake Tahoe staff to discuss the Draft IEC/IS findings and to confirm that an MND is the appropriate CEQA compliance document for the Draft Airport Master Plan Update.

Deliverables
• One (1) electronic copy of the Administrative Draft IEC/IS. • Two (2) hour conference call with the City of South Lake Tahoe to discuss the Administrative Draft IEC/IS.

Task 2.2 Draft IEC/IS
ESA will incorporate requested revisions into the Administrative Draft IEC/IS upon receipt of one consolidated set of comments from the City of South Lake Tahoe. ESA will prepare one (1) electronic copy of the Draft IEC/IS and one (1) electronic copy of written responses to comments submitted by City of South Lake Tahoe staff regarding the Administrative Draft IS.

Deliverables
• One (1) electronic copy of the Public Draft IS.
• One (1) electronic copy written responses to City of South Lake Tahoe staff comments.

Task 3 - Mitigated Negative Declaration
Task 3.1 Administrative Draft Mitigated Negative Declaration ESA will prepare an Administrative Draft IEC/IS/MND for the Airport Master Plan Update that meets TRPA requirements and the requirements of CEQA Guidelines Section 15063. ESA will provide a thorough discussion of the environmental setting and study area associated with the proposed project.

ESA will submit one (1) electronic screencheck version of the Administrative Draft IEC/IS/MND for City of South Lake Tahoe review. Once City of South Lake Tahoe staff have completed their review of the screencheck version of the Administrative Draft IEC/IS/MND, ESA will incorporate any requested revisions into the Administrative Draft IEC/IS/MND sections. ESA will submit one (1) electronic copy of the Administrative Draft IEC/IS/MND to the City of South Lake Tahoe.

Deliverables
• One (1) electronic screencheck version of the Administrative Draft IEC/IS/MND.

Task 3.2 Public Draft IEC/IS/MND
ESA will submit ten (10) hard copies and one (1) electronic copy of the Public Draft IEC/IS/MND to the City of South Lake Tahoe for public distribution. ESA will assist City of South Lake Tahoe staff with developing notices and advertisements announcing the availability of the Public Draft IEC/IS/MND. The City of South Lake Tahoe will be responsible for publishing those notices as well as distributing the hard copy documents to locations accessible to the general public. ESA will be responsible for submitting the Public Draft IEC/IS/MND to the State Clearinghouse via CEQA Submit for publication to CEQAnet. As part of this submittal, ESA will prepare a Notice of Intent (NOI) to adopt the MND, Notice of Completion & Environmental Document Transmittal (NOC) form, and the Office of Planning and Research (OPR) 434
Summary Form.

Deliverables
• Ten (10) hard copies and one (1) electronic copy of the Public Draft IEC/IS/MND. • Ten (10) hard copies and one (1) electronic copy of the Notice of Intent to Adopt.

Task 3.3 Responses to Public Comments
Following a 30-day review period for the Public Draft IEC/IS/MND, ESA will make any revisions to the IEC/IS/MND necessary to address substantive comments or make necessary corrections. This task assumes that no new analysis will be required to prepare the final IEC/IS/MND. ESA will create a log of comments received from agencies and the public. ESA will submit one (1) electronic copy of the final draft IEC/IS/MND to the City of South Lake Tahoe for review and comment.

Deliverables
• One (1) electronic copy of the responses to comments. • One (1) electronic copy of the final draft IEC/IS/MND.

Task 4 - Final Mitigated Negative Declaration and Related Approval Documents Task 4.1 Final Mitigated Negative Declaration
Comments received from City of Lake Tahoe staff shall be incorporated into the final IEC/IS/MND, which will then be formatted for final distribution to the City of South Lake Tahoe for approval and adoption. ESA will submit one (1) electronic copy of the Final IEC/IS/MND.

ESA will prepare one (1) electronic copy containing written responses to agency and public comments regarding the Notice of Intent to Adopt an MND.

Deliverables
• One (1) electronic copy of the final IEC/IS/MND.

Task 4.2 Related Approval Documents
ESA will assist City of South Lake Tahoe staff with developing the Notice of Determination (NOD) for the IS/MND. The NOD will include all information as identified in CEQA Guidelines Section 15094(a). It is assumed that City of South Lake Tahoe staff will coordinate with the California Department of Fish and Wildlife (CDFW) prior to adoption of the IEC/IS/MND so the appropriate CDFW filing fee can be submitted with the NOD to the County Clerk. The NOD should be filed with the County Clerk within five working days of approval of the IEC/IS/MND.

Deliverables
• One (1) electronic copy of the NOD form.

Task 4.3 Mitigation, Monitoring, and Reporting Program
ESA will prepare a MMRP in compliance with Public Resources Code Section 21081.6 and CEQA Guidelines Section 15097. For each significant impact identified in the MND, the MMRP will describe the required mitigation and the responsible parties, tasks, and schedule for monitoring mitigation compliance, including a distinction of applicable phase, if necessary. The MMRP will be included in the Final IEC/IS/MND as an appendix.

Deliverables
• One (1) electronic copy of the Mitigation, Monitoring, and Reporting Program.

Task 5 - Project Management and Meeting Attendance
Task 5.1 Project Management and QA/QC
ESA understands that effective management is essential to successfully completing any project. Our project management team has a proven record of working with clients to meet project deadlines and deliver technically sound documents. The ESA Project Manager will be responsible for overseeing the preparation of all work products, monitoring project progress, ensuring the technical accuracy of all deliverables, resolving any schedule conflicts, monitoring project expenditures, and coordinating meetings.

ESA’s Project Manager will be the first point-of-contact for City of South Lake Tahoe staff. If the Project Manager is unavailable, the Project Director will also be available to respond to the City of South Lake 435
Tahoe’s needs. The Project Director will also be responsible for implementing ESA’s comprehensive quality assurance/quality control (QA/QC) program that is designed to ensure the delivery of proficient, accurate, and thoroughly reviewed products.

Task 5.2 Project Meetings
Up to three (3) ESA staff members will participate in a two (2) hour project kickoff meeting with the City of South Lake Tahoe. Two (2) additional telephonic project meetings will be held during the development of the IEC/IS/MND for the Airport Master Plan Update for Lake Tahoe Airport. Up to three (3) ESA staff members will participate in up to two (2) coordination meetings with representatives from TRPA if necessary.

Deliverables
• One (1) project kickoff meeting with City of South Lake Tahoe staff. • Notes summarizing the primary topics, issues, and action items from the project kickoff meeting.
• Two (2) additional project meetings and sets of meeting notes.

Task 5.3 Public Workshop
To ensure that local agencies and the general public have adequate opportunity to provide comments regarding the IEC/IS/MND developed for the Airport Master Plan Update for Lake Tahoe Airport, ESA proposes that the City of South Lake Tahoe convene a public workshop when the draft IEC/IS/MND has been issued for public review. Up to three (3) ESA staff will participate in the public workshop.

ESA will assist City of South Lake Tahoe staff to prepare notifications for the public workshop, will answer questions posed by workshop attendees, and will be prepared to make a brief presentation at the workshop if directed by City of South Lake Tahoe staff. ESA will assist City of South Lake Tahoe staff to prepare presentation boards, PowerPoint presentations (if necessary), and meeting handouts. It is assumed that the City of South Lake Tahoe will select and secure the venue for the public workshop and will publish notice of the workshop in a newspaper of wide circulation.

Deliverables
• Participation in one (1) public workshop
• Workshop materials including: meeting notices, comment cards, sign-in sheets, display boards, and other display materials.

Task 5.4 Public Hearing
Up to three (3) ESA staff will attend the public hearing convened by the City of South Lake Tahoe City Council to consider adoption of the IEC/IS/MND for the Draft Airport Master Plan Update. ESA will assist City of South Lake Tahoe staff to prepare notifications for the public hearing and will be prepared to make a presentation at the public hearing if directed by City of South Lake Tahoe staff.

Deliverables
• Attendance at one (1) public hearing.
• Hearing notices, comment cards, sign-in sheets, and other display materials.

Cost
Total cost for the project would be $241,500. A detailed cost estimate is available upon request. 436
ESA Labor Detail and Expense Summary
Jon Teofilo
Karen Lancelle
Eryn Brennan Jean-Christophe Dick Ryan Yasuda
Brian Pittman Michael Burns Chris Sanchez Erika Walther Johanna Kahn James Songco Nick Reynoso Brian Schuster Becky Urbano Heidi Koenig Cheri Velzy Steve Smith Patrick Hickman Dominic Scarano Joel Miller Ashleigh Sims Amy Langford Julie Nichols Madison Castelazo Labor Category Principal
Consultant 4
Principal
Consultant 3
Principal
Consultant 2
Managing
Consultant 3
Senior
Consultant 5
Senior
Consultant 4
Senior
Consultant 3
Associate
Consultant 5
Senior
Consultant 2
Associate
Consultant 3
Associate
Consultant 2 Consultant 4
Task # Task Name/Description $282 $255 $229 $223 $220 $200 $181 $178 $161 $153 $141 $135 1 Initial Environmental Checklist/Initial Study - $ -

1.1 Review of Environmental Resource Categories - CEQA 6 10 2 24 12 12 60 70 46 54 296.00 $ 51,550

1.2 Review of Environmental Resource Categories - TRPA 6 10 2 16 12 12 60 70 46 54 288.00 $ 49,766 2 Draft IEC/IS 6 6.00 $ 1,338

2.1 Administrative Draft Initial Environmental Checklist/Initial Study 10 4 8 8 18 8 6 4 8 74.00 $ 14,316

2.2 Draft IEC/IS 10 4 8 8 8 6 4 8 56.00 $ 11,058
3 Mitigated Negative Declaration - $ -

3.1 Administrative Draft Mitigated Negative Declaration 2 2 4 4 2 2 2 18.00 $ 3,634

3.2 Public Draft IEC/IS/MND 2 2 4 4 4 2 2 20.00 $ 3,990

3.3 Responses to Public Comments 2 2 20 12 2 38.00 $ 8,166 4 Final Mitigated Negative Declaration and Related
Approval Documents - $ -

4.1 Final Mitigated Negative Declaration 2 2 4 4 2 14.00 $ 3,046

4.2 Related Approval Documents 2 2 4 4 2 14.00 $ 3,046

4.3 Mitigation, Monitoring, and Reporting Program 2 2 12 4 20.00 $ 4,450 5 Project Management and Meeting Attendance - $ -

5.1 Project Management and QA/QC 24 38 12 74.00 $ 14,572

5.2 Project Meetings 36 48 36 120.00 $ 22,488

5.3 Public Workshop 16 16 20 52.00 $ 9,468

5.4 Public Hearing 16 20 20 56.00 $ 10,268
Total Hours 44 20 4 158 88 194 138 28 140 108 12 212 1,146 Total Labor Costs $ 12,408 $ 5,100 $ 916 $ 35,234 $ 19,360 $ 38,800 $ 24,978 $ 4,984 $ 22,540 $ 16,524 $ 1,692 $ 28,620 $ 211,156

PROJECT COST ESTIMATE SUMMARY TABLE
ESA Labor Cost $ 211,156
$ 6,335
ESA Non-Labor Expenses
Reimbursable Expenses (see Attachment A for detail) $ 12,420 Subtotal ESA Non-Labor Expenses $ 12,420
Project Subtotal $ 229,911
Employee Names
Total Hours Labor Price
ESA Labor Technology and Data Management Fee --------------- ---------------->
H:C:\Users\jdickinson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Q8N4X36Y\TVL_MP_Env_DRAFT_FeeProposal_20231013-ESA Labor Cost & Project Total 437
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 7,
2023
Agenda Item #:18
Agenda Item: Amendment to Extend Lease of 4114 Lake Tahoe Boulevard with Lake Tahoe Visitor Authority
Executive Summary: The City has leased a portion of the building at 4114 Lake Tahoe Boulevard to the Lake Tahoe Visitors Authority since November 18, 2018. The last lease was executed on November 18, 2018, for a five-year term, including an option to extend the lease upon mutual consent by both parties.

During the term of occupancy, Explore Tahoe has proven to be good stewards of the property and continues to provide general visitor services offerings including information on recreation, environment, and experiences in and around the Tahoe Basin. At this time, staff recommends extending the lease with the Lake Tahoe Visitors Authority to continue operations of Explore Tahoe for a five-year term, to November 12, 2028.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment 1 to Lease Agreement with Lake Tahoe Visitors Authority for property located at 4114 Lake Tahoe Boulevard for an additional five years.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff_Report_-_Amendment_1_to_Lease_Agreement_with_Lake_Tahoe_Visitor_Authority.docx 02-C-165-2018-Lease Agreement- Lake Tahoe Visitor Authority.pdf 03-Amendment 1 to Lease Agreement with Lake Tahoe Visitor Authority3.pdf 438
Council Agenda Report November 7, 2023 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 7, 2023
Title: Amendment 1 to Lease Agreement with Lake Tahoe Visitor Authority Location: 4114 Lake Tahoe Boulevard
Responsible Staff Member: John Stark, Director of Parks and Recreation 530-307-9145
Background: The premises at 4114 Lake Tahoe Boulevard have been leased by the Lake Tahoe Visitors Authority since November 18, 2018. The last lease was executed on November 18, 2018 (Attachment 02) for a five-year term, including an option to extend the lease upon mutual consent by both parties. At this time, the City of South Lake Tahoe would like to extend the lease with the Lake Tahoe Visitors Authority to continue operations of Explore Tahoe for a five-year term to November 12, 2028 (Attachment 3).

During the term of occupancy Explore Tahoe has proven to be good stewards of the property and continues to provide general visitor services offerings including information on recreation, environment, and experiences in and around the Tahoe Basin.

Issue and Discussion: Per the 2018 Agreement, the Lake Tahoe Visitors Authority has requested to extend the Agreement. There are no substantive changes with the new lease save for an increase the Lessee will pay of total utility expenses in an amount not to exceed $10,000.

The following is a summary of key lease terms:
 Upon execution of this Extension, Lessee agrees to abide by the Explore Tahoe Visitor Center Labor in Lieu Agreement as set forth in Exhibit B to the Lease (as amended by this Extension) and incorporated herein by reference.
 Extension of the Lease Term. In the event the parties agree to extend the term of the Lease through a subsequent extension, Lessee agrees to honor the Explore Tahoe Visitor Center Labor in Lieu Agreement unless modified by agreement of both parties. Upon expiration of the term of this Extension and the expiration of any additional term(s), the City shall have the right to modify the Lease fee for the additional term(s).
 Utilities. Lessee will pay one-quarter (1/4) of the total utility expenses for the Explore Tahoe Visitor Center, in an amount not to exceed [$10,000] annually. The portion of utility expense shall be re-evaluated in the event a tenant occupies the upstairs office space during the term of this Extension.
 Phone/Internet/Cable. Lessee agrees to pay for telephone, internet, and cable for the Leased Premises and all hardware associated with such services. 439
Council Agenda Report November 7, 2023 Page 2 of 2
Financial Implications: In lieu of rent fees, Explore Tahoe will deliver general visitor services, including distribution of information on recreation, environment, history, arts and culture in and around the Tahoe Basin. Explore Tahoe will use of closet space for storage and conduct administrative activities and like activities restricted to the downstairs floor of Explore Tahoe Visitor Center.

Environmental Considerations: The proposal action is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 (Existing Facilities) because the work done under the Agreement would consist of program provision and light maintenance, repair or minor alteration of existing public facilities involving negligible or no expansion of existing or former use.

Policy Implications: Entering into a Lease Agreement extension with Lake Tahoe Visitors Authority for the purpose of providing general visitor services supports the City Strategic Plan Priorities 2 – Recreation & Equitable Access & 3 – Community for All – Arts and Culture Program. 440

LEASE AGREEMENT
This Lease Agreement (" Lease ") is made and entered into as of November 13 , 2018 by and between the City of South Lake Tahoe , a municipal corporation (" City") and Lake Tahoe Visitor Authority (" Lessee ").

RECITALS

1. The City owns the Explore Tahoe Visitor Center located at 4114 Lake Tahoe Blvd in South Lake Tahoe , California (" Property").

2. Lessee ' s primary service is providing visitor information in South Lake Tahoe .

3. Lessee desires to lease the first floor of the Property (" Leased Premises ") for the purpose of furthering visitor outreach services.
4 . Lessee has the staff and expertise to provide staffing for Explore Tahoe Visitor Center.

5. Both parties agree that in lieu of paying rent for use of the Leased Premises , Lessee will provide visitor services staffing and pay a portion of the utilities for the Property and bear custodial services costs for the Leased Premises as set forth herein.

AGREEMENT

1. Scope and Purpose of Lease . Subject to the provisions herein , the City hereby grants a lease to Lessee for the following purpose( s): Delivery of general visitor services , including distribution of information on recreation , environment, history , arts and culture in and around the Tahoe Basin, use of closet space for storage and administrative activities and like activities restricted to the downstairs floor of Explore Tahoe Visitor Center. Lessee agrees not to use the Leased Premises for any unauthorized or illegal purpose , or to permit any other unpermitted activity within or from the Leased Premises . Lessee agrees that it shall only be entitled to use the Leased Premises for the uses and activities outlined in the Lease . Lessee agrees not to conduct or permit to be conducted, any public or private nuisance in , on or from the Leased Premises. Lessor retains the right to approve or disapprove any additional serv ices which go beyond the purpose( s) listed above.

2. The Leased Premises. The property being leased is more specifically identified in Exhibit A, attached hereto and incorporated herein by reference , and consists of the first floor of the Explore Tahoe Visitor Center, 4114 Lake Tahoe Blvd , South Lake Tahoe , CA 96150 .

Tenant acknowledges that it shall accept the Leased Premises in its " AS IS " condition , without representation , warranty or any improvements by the City . The City makes no representations or warranties with respect to this Lease , the Leased Premises , the Property , or with respect to any matter related thereto , other than as expressly set forth in this Lease .

3. Term of Lease. The term of this Lease shall commence on the date set forth above and 441
shall continue for five years unless terminated earlier by either party in accordance with Section 7 below .

Upon the end of the term of this Lease, as provided herein, or any extension thereof, or sooner termination of this Lease , Lessee shall surrender to City the Leased Premises , together with all improvements except as herein above provided in good condition , reasonable wear and tear excepted .

In the event Lessee holds over the term of this Lease with the consent of the City , such holding over shall be deemed a tenancy from month-to-month , subject to all other provisions of this Lease.

4. Lease Fee . Upon execution of this Lease , Lessee agrees to abide by the Explore Tahoe Visitor Center Labor in Lieu Agreement as set forth in Exhibit B attached hereto and incorporated herein by reference.
a. Extension of Lease Term . In the event the parties agree to extend the term of this Lease , Lessee agrees to honor the Explore Tahoe Visitor Center Labor in Lieu Agreement unless modified by agreement of both parties . Upon expiration of the term of this Lease and at the expiration of any additional term(s}, the city shall have the right to modify the Lease fee for the additional term(s).
b. Utilities.

Lessee will pay one-quarter (1/4) of the total utility expenses for the Explore Tahoe Visitor Center, in an amount not to exceed $ 5 ,000 .00 annually . The portion of utility expense shall be re-evaluated in the event a tenant occupies the upstairs office space during the term of the Lease . c. Phone/lnterneUCable.

Lessee agrees to pay for telephone , internet and cable for the Leased Premises and all hardware associated with such services .

5. Expenses of Lessee. In addition to the Explore Tahoe Visitor Center Labor in Lieu Agreement , Lessee shall pay the costs and expenses listed below:
a. Maintenance and Repairs .

As part of the consideration for this Lease , Lessee agrees to assume full responsibility for the custodial services of the Leased Premises , including snow and ice removal at points of ingress and egress , without expense to the City, in order to preserve and maintain the Leased Premises in a good , safe , healthy and sanitary condition satisfactory to the City and in compliance with all applicable laws .

The City shall be responsible for any maintenance or repair of real property fixtures and equipment including painting , flooring, plumbing , windows and glass , HVAC systems, foundation , structure , electrical , and roof.

Notwithstanding, the City shall not be required at any time to maintain or make any improvements or repairs on or for the benefit of the Leased Premises. Lessee shall be responsible for repair any area damaged by Lessee , Lessee's agents , employees, invitees and visitors whether through active or passive negligence . Should Lessee fail, neglect or refuse to do so , 2 442
the City shall have the right , but not the obligation , to perform such maintenance or repairs for the Lessee's account , and the Lessee agrees to promptly reimburse the City for the cost thereof (plus an additional twenty percent (20%) for overhead), provided , however, that the City shall first give Lessee ten (10) days' written notice of its intention to perform such maintenance .

City reserves the right of entry for its employees and agents to inspect the Leased Premises as deemed necessary by City , and the right ( but not obligation) to do any and all work of any nature necessary for preservation , maintenance and operation ofthe Leased Premises .

Lessee shall be given reasonable notice when any such work may become necessary and will adjust operations to permit City to proceed expeditiously with such work. City shall not be liable to Lessee for injury or damage that may result from any defect in the construction or condition of the Leased Premises , nor for any damage that may result from interruption of Lessee's use of the Leased Premises during any repairs by City . Lessee waives any right to repair the Leased Premises at the expense ofCity under any applicable law .
b. Lessee shall remove all improvements installed by Lessee upon termination of this Lease without cost to the City, or the improvements will revert to the City , at the City's option. Such option shall only be effective if provided by City in writing to Lessee. All improvements and alterations require prior written approval .
c. Real Estate Taxes . Tenant acknowledges that this Lease may result in a taxable possessory interest. Tenant shall be solely responsible for payment of any real estate taxes associated with its occupancy of the Leased Premises , if any apply .

6. Use . Lessee's right to use the Leased Premises is exclusive , except that the City , its agents , employees and contractors shall have the right to enter the Leased Premises for any purpose that does not unreasonably interfere with the rights granted to Lessee under this Lease . Such purposes may include but are not limited to the City entering to : inspect the Leased Premises ; show the Leased Premises to prospective tenants ; determine whether Lessee is complying with the Lease Agreement; and make repairs , alterations or improvements .

Lessee hereby acknowledges that its use of the Leased Premises consists of delivery of general visitor services , including distribution of information on recreation , environment , history , arts and culture in and around the Tahoe Basin , use of closet space for storage and administrative activities and like activities restricted to the downstairs floor of Explore Tahoe Visitor Center. Lessee shall not staff or allow more persons in or on the Leased Premises than that permitted by local and/or State code and the South Lake Tahoe Building Official.

Lessee at its sole cost shall provide all necessary supplies , equipment, furnishings and personnel necessary for the administration , staffing , operation and maintenance of the Leased Premises .
3 443
a. Qualifications on Use.

Lessee's right to use the Leased Premises shall be for delivery of general visitor services and like activities. All other uses shall be considered a breach of this Lease , and shall give the City authority to immediately terminate this Lease , unless however, the Lessee obtains prior written consent from the Lessor no later than 30 days before the commencement of the intended activity .
b. Prior Encumbrances .

This Lease is subject to all easements , leases , liens , conditions , restrictions , encumbrances and claims of title wh ich may affect the Leased Premises .

Lessee accepts the Leased Premises in its present condition . c. Licenses, Permits, etc .

Lessee shall , at Lessee's own cost and expense , obtain and maintain all licenses , permits , certificates or other authorizations of any governmental authority having jurisdiction over the Leased Premises and Lessee's use of the Leased Premises ; without limiting the generality of the foregoing , Lessee shall comply with all applicable laws , resolutions , codes , rules , orders , directions , ordinances and regulations of any department, bureau or agency or any governmental authority having jurisdiction over the operations , occupancy , maintenance and use of the Leased Premises for the purposes hereunder. Lessee shall indemnify and save City harmless from and against any claims , penalties , losses , damages or expenses imposed by reason of Lessee's violation of any applicable law or the rules and regulations of governmental authorities having jurisdiction thereof.

7. Termination . This Lease may be terminated by City or Lessee at any time for cause or without cause , upon ninety days (90) days written notice of termination .

Termination , revocation , or expiration of this Lease shall not release either party from liability resulting from an event which occurred prior to such termination , revocation or expiration .

Upon termination , revocation or expiration of this Lease , Lessee shall discontinue the use of the Leased Premises and , upon written notice from City , remove from the Leased Premises all personal property . Lessee shall restore the Leased Premises as nearly as possible to the condition in which they existed immediately prior to the execution of this Lease . Property of Lessee not removed from the Leased Premises within 60 days after the termination , revocation , or expiration of this Lease , shall become the property of the City.

8. Indemnity. Lessee hereby agrees to and shall indemnify and hold harmless City , its elected and appointed boards , officers , agents , employees and volunteers from and against any liability for any and all claims, demands , actions , losses , damages and injuries , direct or indirect (including any and all costs and expenses in connection therein), arising out of this Lease or caused in any way by Lessee's use of the Leased Premises , except for any such claims arising out of the negligence or willful misconduct of the City .

City does not , and shall not , waive any rights against Lessee which it may have by reason 4 444
of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Lessee, of any of the insurance policies hereinafter set forth . This hold harmless agreement by Lessee shall apply to all damages and claims for damages, or alleged to have been suffered, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages .

Lessee further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims , demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Lease , and Lessee' s use of the Leased Premises pursuant to this Lease .

9. Insurance Requirements .
a. Coverage . Lessee or its contractor, at its own cost and expense, shall procure and maintain, for the duration of this Lease, the following insurance policies which shall protect City, its elective and appointive boards, and officers from any claims for damages for personal injury, including death, and/ or property damage, to third parties which may arise from Lessee' s operations under this Lease :
i. Workers' Compensation Coverage . Lessee shall maintain Workers' Compensation Insurance and Employer' s Liability Insurance for his/her employees in accordance with the laws of the State of California . In addition, Lessee shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer' s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor' s employees . Any notice of cancellation or non- renewal of all Workers' Compensation policies must be received by City at least thirty ( 30) days prior to such change.

The insurer shall agree to waive all rights of subrogation against City, its officers, agents , employees and volunteers for losses arising from work performed by Lessee for City .
ii. General Liability Coverage . Lessee shall maintain commercial general liability insurance or its equivalent , in an amount not less than one million dollars ($ 1,000 ,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used , either the general aggregate limit shall apply separately to the work to be performed under this Lease or the general aggregate limit shall be at least twice the required occurrence limit.

Such insurance shall identify City, its elected or appointed officers , officials, employees , agents and volunteers are to be covered as additional insureds with respect to liability arising from Lessee' s operations under this Lease .

This policy shall be considered primary insurance as respects City , its elected or appointed officers , officials, employees , agents and volunteers . Any insurance maintained by City, including any selfinsured retention City may have, shall be considered excess 5 445
insurance only and shall not contribute with it.

This insurance shall act for each insured and additional covered party as though a separate policy had been written for each , except with respect to the limits of liability of the insuring company. ii i. Automobile Liability Coverage. Lessee shall maintain automobile liability insurance coverage for bodily injury and property damage for all activities of the Lessee arising out of or in connection with the work to be performed under this Lease , including coverage for owned , hired and non-owned vehicles , in an amount of not less than one million dollars ($1,000,000) per occurrence.
b. Endorsements . Any commercial insurance policies shall be placed with insurers possessing a AM Best's rating of no less than A-:VII. No policies of insurance carried by Lessee shall be canceled , except after thirty ( 30) days written notice to the City Attorney .
c. Deductibles and Self-Insured Retentions. Lessee shall maintain any deductibles or self-insured retentions at a maximum of five thousand dollars 5,000.00). Any insurance policies with deductibles greater than five thousand dollars ($ 5,000.00) must be declared to and approved by City . At City's option , Lessee shall demonstrate financial capability for payment of such deductibles or self-insured retentions .
d. Certificates of Insurance. Lessee shall provide certificates of insurance to City as evidence of the insurance coverage required herein , at the inception of this Agreement. Lessee shall not commence operations under this Agreement until all insurance required under this section has been approved by City as to form , amount and carrier, nor shall Lessee allow any sublessee or subcontractor to commence operations until all similar insurance required of the sublessee or subcontractor has been so obtained and approved prior to the expiration of any such policy . Prior to expiration of any such policy , a certificate showing that such insurance has been renewed shall be delivered to City . City shall be given notice if such insurance coverage is canceled or reduced , and a replacement certificate shall be filed with City showing that the required insurance has been reinstated or provided through another insurance company.

10. Parking . Parking for two vehicles at the Leased Premises will be allowed. Additional paid parking is available at Lessee expense .

11. Hazardous Materials . Lessee , its Agents , Employees and contractors, at all times , shall keep the Leased Premises and common areas free of Hazardous Materials ( as hereinafter defined). Lessee shall not use, generate, manufacture , store , release, or dispose of Hazardous Materials in , on , or about the Leased Premises or the Common Areas . "Hazardous Materials" shall include , but not be limited to, substances defined as hazardous substances ," " hazardous materials ," or " toxic substances" in the Comprehensive Environmental Response , Compensation , and Liability Act of 1980, as amended , 42 USC Sec,. 9601 , et seq .; the hazardous Materials Transportation Act, 49 6 446
USC 1801 1 et seq .; the Resource Conservation and Recovery Act, 42 uses Sec. 6901 , et seq.; and those substances defined as "hazardous wastes" in Section 25117 of the California Health & Safety Code or as " hazardous substances" in Section 25316 of the California Health & Safety Code and in the regulations adopted and publications promulgated pursuant to said laws.

12. Notices. Any notice required to be given under this Lease shall be in writing and either served personally or sent prepaid , first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section .

Ifto City: City Manager
City of South
Lake Tahoe
1901 Airport
Rd .

South Lake Tahoe, CA 96150
Provide a copy to: City Attorney's Office
City of South
If to Lessee:

Lake Tahoe
1901 Airport
Road , Suite
300 South
Lake Tahoe,
CA 96150
President and CEO
Lake Tahoe
Visitor
Authority
PO Box 5878
Stateline, NV 89449
13 .Assignment and Subleasing . This Lease is personal to Lessee. As such , Lessee has no right to assign this Lease in whole or in part or sublease the Leased Premises in whole or in part. Lessee may not grant concessions in or upon the Leased Premises without the prior written approval of the City . Neither this Lease nor any interest in this Lease shall be assignable without the prior written consent of City.
14 .Waiver. Waiver of a breach or default under this Lease shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Lease.
15 .Dispute Resolution . Any dispute concerning this Lease will be first submitted to the City Manager or his/her designee for resolution. If no resolution is reached , such dispute shall be submitted to the City Council. The decision of the City Council shall 7 447
be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094 .5, and as provided by law.

16.Controlling Law Venue . This Lease and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado , South Lake Tahoe Division .

17. Equal Opportunity Employment. Lessee represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race , religion , color, national origin , disability , ancestry , sex or age . Such non-discrimination shall include, but not be limited to , all activities related to initial employment , upgrading , demotion , transfer, recruitment or recruitment advertising , layoff or termination.
18 .Americans with Disabilities Act. By signing this Agreement , Lessee assures the City that it complies with the American with Disabilities Act ( ADA) of 1990 , (42 U.S.C. 12101 , et. seq .), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA. Lessee does not accept any liability under the ADA regarding the construction of the Leased Premises .
19 .Amendments . This Lease may be modified or amended only by a written document executed by both Lessee and City and approved as to form by the City Attorney. 20 . Severability. If any term or portion of this Lease is held to be invalid , illegal , or otherwise unenforceable by a court of competent jurisdiction , the remaining provisions of this Lease shall continue in full force and effect . 21 . Entire Agreement. This Lease constitutes the complete and exclusive statement of Agreement between City and Lessee . All prior written and oral communications , including correspondence , drafts , memoranda , and representations , are superseded in total by this Lease .
22 . Execution . This Lease may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto . In approving this Lease , it shall not be necessary to produce or account for more than one such counterpart .
23 . Time is of the Essence . Time is of the essence for this Lease .

24. Authority to Enter into Lease . Lessee has all requisite power and authority to execute , deliver, and perform under this Lease t. Each party warrants that the individuals who have signed this Lease have the legal power, right , and authority to make this Lease and to bind each respective party .
25 . Non-Discrimination. Tenant shall not discriminate against or segregate any person or class of persons by reason of sex , color, race, religion or national origin. If the use 8 448
provided in this Lease allows Tenant to offer accommodations or services to the public , such accommodations or services shall be offered by Tenant to the public on fair and reasonable terms.

IN WITNESS WHEREOF , the parties have caused this Agreement to be executed on the date first written above .

CITY OF SOUTH LAKE TAHOE:

By ~ A j ~~
Wendy David ,~
APPROVED AS TO FORM:

By ~
Heather Stroud, City Attorney
ATIEST:

By~~~~~-,.~--------+
Sue Blankenshi
Assistant City Clerk
Attachments :

Lake Tahoe Visitor Authority:

By ~~ J.. . ...-<~ .. ,-~ ..... -br :p-*
Carol Chaplin, President & CEO
Exhibit A - Description of the Leased Premises
Exhibit B- Explore Tahoe Visitor Center Labor in Lieu Agreement 9 449
provided in this Lease allows Tenant to offer accommodations or services to the public, such accommodations or services shall be offered by Tenant to the public on fair and reasonable terms .

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above .

CITY OF SOUTH LAKE TAHOE:
signed in counterpart
By __________ _
Wendy David , Mayor
APPROVED AS TO FORM:
signed in counterpart By __________ _
Heather Stroud, City Attorney
ATIEST:

By signed in counterpart
Sue Blankenship,
Assistant City Clerk
Attachments :

Exhibit A - Description ofthe Leased Premises
Exhibit B- Explore Tahoe Visitor Center Labor in Lieu Agreement 9 450

EXHIBIT A

DESCRIPTION OF THE LEASED PREMISES
The Leased Premises consist of the first floor of the Explore Tahoe Visitor Center located at 4114 Lake Tahoe Blvd , South Lake Tahoe , CA 96150 , and more particularly depicted below.
10 451

EXHIBIT B

LABOR IN LIEU AGREEMENT
It is hereby agreed by and between the City ofSouth Lake Tahoe, a municipal corporation ("City") and Lake Tahoe Visitor Authority ("Lessee") as follows :

1. In lieu of rent for the Leased Premises , Lessee agrees to provide , at no cost to the City , full staffing of the facility a minimum of 340 days/year. The hours worked shall generally be 8am to 5pm based on seasonal needs and shall include weekends and holidays .

2. Said labor shall be sufficiently trained by the Lessee as docents and marketers in an effort to provide a quality experience to visitors of Explore Tahoe Visitor Center.

3. Lessee shall provide insurance and worker's compensation to its staff working at the Leased Premises as any other employee of the Lessee and Lessee's staff working at the Leased Premises shall not be employees , volunteers , or contractors ofthe· City .

4. This agreement shall run coterminous with the Lease and is a specific obligation of the Lease . Failure of Lessee to provide the labor for the hours required shall be a default condition under the Lease . 13 452

EXHIBIT B
Utilities for Stateline Transit Center/ Explore Tahoe
4114 Lake Tahoe Blvd
October 2015 - Present (Sept 2018)
2017-18 Gas Water Electric Total
Sept-18 17.00 2732.52 1258.29 4007 .81
Aug-18 11.00 1332.75 1343 .75
Jul-18 11.00 1053 .14 1064.14
Jun -18 38 .85 2137 .68 751.44 2927.97
May-18 183 .07 842.55 1025.62
Apr-18 1608.39 1257.78 2866 .17
Mar-18 4153 .83 2271.08 1588.68 8013.59
Feb -18 2073 .94 1326.44 3400.38
Jan-18 589 .45 1360.44 1949 .89
Dec -17 543 .96 3283.18 1460.39 5287.53
Nov -17 129.96 960 .2 1090.16
Oct-17 51.83 874.8 926 .63
Total 17-18 $ 9,412.28 $ 10,424.46 $ 14,066 .90 $ 33,903 .64 L_
2016-17 Gas Water Electric Total
Sept-17 11.00 2285.58 856 .49 3153 .07
Aug-17 11.00 983 .90 994.90
Jul -17 22 .10 1095 .00 1117.10
Jun-17 54.21 2110.22 786.34 2950 .77
May -17 556.13 860.42 1416.55
Apr-17 1519.44 1181.41 2700.85
Mar-17 4807 .25 2180 .94 1432 .39 8420.58
Feb -17 6866.69 1577.61 8444.3
Jan-17 7828.51 1705.43 9533.94
Dec -16 2826.15 2253 .02 1202 .69 6281.86
Nov-16 83.91 984.25 1068.16
Oct-16 34.41 723 .35 757 .76
Total 16-17 $ 24,620 .80 $ 8,829 .76 $ 13,389 .28 $ 46,839 .84 2015-16 Gas Water Electric Total
Sept-16 0 0 0 0
Aug-16 0 0 0 0
Jul-16 0 0 0 0
Jun -16 32.74 1146.16 717.29 1896.19
May -16 379 .85 862 .91 1242 .76
Apr -16 326.17 990 .33 1316.S
Mar-16 2347.92 1162 .8 1148.08 4658 .8
Feb-16 3058.16 1196.61 4254.77
Jan -16 7500.42 1528.86 9029 .28
Dec -15 5098 .09 1224.24 1610.1 7932 .43
Nov -15 2613 .66 1077.21 3690.87
Oct-15 11.00 858 .92 869.92
Total 15-16 $ 21,368 .01 $ 3,533 .20 $ 9,990.31 $ 34,891.52 L_
Aggregate Gas Water Electric Combined
Totals $ 55,401.09 $ 22,787 .42 $ 37,446.49 $ 115,635 .00 N:\Explore Tahoe
453
ACORD@ CERTIFICATE OF LIABILITY INSURANCE I

DATE (MM/DD/YYYY)
11/14/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions ofthe policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu ofsuch endorsement(s).

PRODUCER ~~~ l~CT Andrea Annand
A to Z Insurance Services, LLC ra~~N9o IMI• ( 530) 541-5300 IFAX IA/C Nol :
3331 Sandy Way ~~ D~~ss : [email protected]
INSURER!SI AFFORDING COVERAGE NAIC #
South Lake Tahoe CA 96150 INSURER A :Hartford Insurance Co. 11452 INSURED INSURERS :

Lake Tahoe Visitors Authority INSURERC :

P.O. Box 5878 INSURERD :

INSURERE :

Stateline NV 89449 INSURERF :

COVERAGES CERTIFICATE NUMBER · CLl 762929110 REVISION NUMBER·

THIS IS TO CERTIFY THAT TH E POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVVITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT \ NITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TH E TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES . LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS .

INSR IAUUL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE Io•ocn ''"''" POLICY NUMBER IMM/DD/YYYYI IMM /DD/YYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1, 000 , 000 ,__ ~ CLAIMS -MADE wOCCUR
DAMAc;E TU RENTED
A PREMISES /Ea occurrencel $ 1, 000,000 ,__
X 5 3SBAU S 8007 7/ 1/ 2 0 1 8 7/ 1/ 2 0 1 9 MED EXP (Any one person ) $ 10,000 ,__ PERSONAL & ADV INJURY $ 1 , 000 , 000
GEN 'LAGGREGATE LIMIT APPLIES PER : GENERAL AGGREGATE $ 2,000,000 Fl POLICY D JECT $ PRO- D Loc PRODUCTS - COMP/OPAGG 2 , 000 , 000 OTHER : $
AUTOMOBILE LIABILITY i(;~~~1~tl~INc;LE LIM IT $ 1 ,000 , 000 - ANY AUTO BODILY INJURY (Per person) $
A -
ALL OWNED ~ SCHEDULED

AUTOS AUTOS X
53SBAU S 8007 7 / 1/2018 7 /1/2 01 9 BODILY INJURY (Per accident) $ -,__ NON-OWNED ;
X HI RED AUTOS X p~?~l.,;,1PAMAGE AUTOS $ ,__ ,__

UMBRELLA LIAB
M OCCUR EACH OCCURRENCE $ 4 , 000 , 000
A
X
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 4 , 000,000
DED I IRETENTION$ X 53 SBAUS800 7 7 /1/20 18 7/ 1/ 2 01 9 $ WORKERS COMPENSATION XI ~ffTuTE I
IOTH -

AND EMPLOYERS ' LIABILITY ER
Y /N

ANY PROPRIETOR/PARTNER/EXECUTIVE
D
53WE CT R4 2 42 7 /1/201 8 7/1/2019 E.L. EACH ACCIDENT $ 1 , 000 , 000 OFFICER/MEMBER EXCLUDED? N / A
A ( Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 1, 000 , 000 m~rt-IT~ 'g'~'gPERATIONS below E.L. DISEASE - POLICYLIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES ( ACORD 101 , Additional Remarks Schedule , may be attached Ifmore space Is required) City of South Lake Tahoe, it's elected or appointed officers, officials, employees, agents and volunteers are to be listed as additional insureds. Primary wording applies. Location address 4114 Lake Tahoe Blvd.

South Lake Tahoe, CA 96150.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of South Lake Tahoe THE EXPIRATION DATE THEREOF , NOTICE WILL BE DELIVERED IN 1901 Airport Road
South Lake Tahoe,
ACORD 25 (2014/01)
INS025 ( 201401 )
CA
ACCORDANCE WITH THE POLICY PROVISIONS .
96150

AUTHORIZED REPRESENTATIVE
Andrea Annand/ ATZ ~~
1988-2014 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks ofACORD
454
1 EXTENSION OF LEASE AGREEMENT
This Extension of Lease Agreement ("Extension") is entered into this 7th day of November, 2023 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Lake Tahoe Visitors Authority, a Nevada nonprofit cooperative corporation (“Lessee”).

RECITALS
A. WHEREAS, the City owns the Explore Tahoe Visitor Center located at 4114 Lake Tahoe Boulevard, South Lake Tahoe (the “Property”).

B. WHEREAS, on November 18, 2018, the City and Lessee entered into a Lease Agreement (“Lease”) with a term of 5 years for Lessee to lease the first floor of the Property (“Leased Premises”) for the purpose of providing visitor information in South Lake Tahoe, with rent waived based on the benefit this service provides to the City.

C. WHEREAS, since the Lease was executed, the Surplus Lands Act was amended to apply to certain leases of City property, but exempts leases of land such as this Lease and Extension, where no development or demolition will occur on the Property or Leased Premises, and further, the use of the Leased Premises for providing visitor information is “agency use” as defined in Section 102(d) of the Department of Housing and Community Development’s Surplus Land Act Guidelines, dated April 2021, such that the Leased Premises is not “surplus land” as defined in Section 102(x) and is not subject to the Surplus Land Act’s requirements.

D. WHEREAS, the City and Lessee desire to extend the Lease for another five (5) year term on substantially the same terms as the Lease.

NOW, THEREFORE, the City and Lessee do hereby agree as follows:

AGREEMENT

1. Term of Extension. Pursuant to Section 3 of the Lease, the City and Lessee agree to extend the term of the Lease for five (5) years. The term of this Extension shall continue until November 12, 2028, unless terminated earlier by either party in accordance with Section 7 of the Lease.

2. Lease Fee. Section 4 (Lease Fee) of the Lease shall be amended to read as follows:

Upon execution of this Extension, Lessee agrees to abide by the Explore Tahoe Visitor Center Labor in Lieu Agreement as set forth in Exhibit B to the Lease (as amended by this Extension) and incorporated herein by reference. 455
2 a. Extension of the Lease Term. In the event the parties agree to extend the term of the Lease through a subsequent extension, Lessee agrees to honor the Explore Tahoe Visitor Center Labor in Lieu Agreement unless modified by agreement of both parties. Upon expiration of the term of this Extension and the expiration of any additional term(s), the City shall have the right to modify the Lease fee for the additional term(s). b. Utilities. Lessee will pay one-quarter (1/4) of the total utility expenses for the Explore Tahoe Visitor Center, in an amount not to exceed [$10,000_____] annually. The portion of utility expense shall be reevaluated in the event a tenant occupies the upstairs office space during the term of this Extension.
c. Phone/Internet/Cable. Lessee agrees to pay for telephone, internet, and cable for the Leased Premises and all hardware associated with such services.

3. Notices. Section 12 (Notices) of the Lease shall be amended to read as follows:

Any notice required to be given under this Lease shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed received within 48 hours from the time of mailing if mailed as provided in this section.

If to City:

City Manager
City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to:

City Attorney
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Lessee:

President and CEO
Lake Tahoe Visitors Authority
P.O. Box 5878
Stateline, NV 89449

4. Utilities for Stateline Transit Center/Explore Tahoe. Exhibit B is amended to include updated utility cost information, as attached hereto. There are no changes to the Labor in Lieu Agreement.
456
3 5. No Other Changes to Terms of Lease. Except as set forth in this Extension, there are no other changes to the terms of the Lease.

IN WITNESS WHEREOF, the Parties hereto have executed this Lease Extension on the date first written above.

CITY OF SOUTH LAKE TAHOE LAKE TAHOE VISITORS AUTHORITY
By: ____________________________ By: ____________________________ Cristi Creegan, Mayor Carol Chaplin, President and CEO

APPROVED AS TO FORM
By:

Heather Stroud, City Attorney
457
4 Exhibit B
Utility Cost Information
458
Utilities for Stateline Transit Center/Explore Tahoe
4114 Lake Tahoe Blvd
October 2018 - Present (Sept. 2023)
FY 2018-2019 Gas Water Electric Total
Oct-18 $ 17.00 $ 814.35 $ 831.35
Nov-18 $ 242.38 $ 1,053.39 $ 1,295.77
Dec-18 $ 3,080.51 $ 3,331.40 $ 1,517.80 $ 7,929.71
Jan-19 $ 2,060.79 $ 1,425.94 $ 3,486.73
Feb-19 $ 2,630.09 $ 1,237.38 $ 3,867.47
Mar-19 $ 771.26 $ 2,302.36 $ 1,217.87 $ 4,291.49
Apr-19 $ 604.88 $ 985.54 $ 1,590.42
May-19 $ 64.88 $ 928.14 $ 993.02
Jun-19 $ 99.42 $ 2,210.99 $ 921.62 $ 3,232.03
Jul-19 $ 11.00 $ 804.26 $ 815.26
Aug-19 $ 17.00 $ 836.84 $ 853.84
19-Sep $ 21.50 $ 3,014.09 $ 889.02 $ 3,924.61
Total FY 18-19 $ 9,620.71 $ 10,858.84 $ 12,632.15 $ 33,111.70 FY 2019-2020 Gas Water Electric Total
19-Oct $ 128.44 $ 1,006.39 $ 1,134.83
19-Nov $ 94.27 $ 1,117.24 $ 1,211.51
19-Dec $ 2,322.41 $ 3,330.89 $ 1,560.61 $ 7,213.91
20-Jan $ 2,312.85 $ 1,747.64 $ 4,060.49
Feb-20 $ 1,503.40 $ 1,546.65 $ 3,050.05
Mar-20 $ 1,534.22 $ 2,173.90 $ 1,402.30 $ 5,110.42
Apr-20 $ 1,362.00 $ 1,152.43 $ 2,514.43
May-20 $ 99.09 $ 863.09 $ 962.18
Jun-20 $ 79.32 $ 2,212.88 $ 834.14 $ 3,126.34
Jul-20 $ 20.41 $ 898.37 $ 918.78
Aug-20 $ 11.00 $ 955.03 $ 966.03
Sep-20 $ 11.00 $ 2,872.84 $ 882.27 $ 3,766.11
Total FY 19-20 $ 9,478.41 $ 10,590.51 $ 13,966.16 $ 34,035.08 FY 2020-2021 Gas Water Electric Total
Oct-20 $ 11.00 $ 592.33 $ 603.33
Nov-20 $ 992.21 $ 939.48 $ 1,931.69
Dec-20 $ 1,739.06 $ 3,568.94 $ 1,148.93 $ 6,456.93
Jan-21 $ 3,806.34 $ 1,241.41 $ 5,047.75
Feb-21 $ 3,001.21 $ 1,572.60 $ 4,573.81
Mar-21 $ 2,016.46 $ 1,898.52 $ 1,364.49 $ 5,279.47
Apr-21 $ 196.90 $ 1,252.76 $ 1,449.66
May-21 $ 121.81 $ 1,192.91 $ 1,314.72
Jun-21 $ 41.27 $ 1,775.26 $ 1,079.70 $ 2,896.23
Jul-21 $ 17.00 $ 1,524.47 $ 1,541.47
Aug-21 $ 11.00 $ 1,411.87 $ 1,422.87
459
Sep-21 $ 11.00 $ 1,920.13 $ 993.51 $ 2,924.64
Total FY 20-21 $ 11,965.26 $ 9,162.85 $ 14,314.46 $ 35,442.57 FY 2021-2022 Gas Water Electric Total
Oct-21 $ 67.43 $ 2,030.67 $ 2,098.10
Nov-21 $ 825.06 $ 1,176.57 $ 2,001.63
Dec-21 $ 2,126.37 $ 2,117.83 $ 4,244.20
Jan-22 $ 607.03 $ 2,269.55 $ 2,876.58
Feb-22 $ 11,130.24 $ 1,718.26 $ 12,848.50
Mar-22 $ 1,443.39 $ 1,849.65 $ 1,805.03 $ 5,098.07
Apr-22 $ 461.38 $ 1,475.29 $ 1,936.67
May-22 $ 806.69 $ 1,327.75 $ 2,134.44
Jun-22 $ 92.91 $ 1,776.10 $ 1,110.80 $ 2,979.81
Jul-22 $ 11.00 $ 1,050.08 $ 1,061.08
Aug-22 $ 11.00 $ 1,588.08 $ 1,599.08
Sep-22 $ 11.00 $ 1,997.73 $ 1,258.34 $ 3,267.07
Total FY 21-22 $ 15,467.13 $ 7,749.85 $ 18,928.25 $ 42,145.23 FY 2022-2023 Gas Water Electric Total
Oct-22 $ 11.00 1,452.10 $ 1,463.10
Nov-22 $ 10,155.89 1,133.31 $ 11,289.20
Dec-22 $ 481.46 $ 2,122.61 1,778.28 $ 4,382.35
Jan-23 $ 8,517.74 $ 691.75 2,067.41 $ 11,276.90
Feb-23 $ 12,455.81 $ 642.49 2,118.96 $ 15,217.26
Mar-23 $ 17,931.65 $ 641.82 2,576.20 $ 21,149.67
Apr-23 $ 5,947.17 $ 646.03 2,136.54 $ 8,729.74
Jun-23 $ 94.18 $ 673.09 1,380.32 $ 2,147.59
May-23 $ 257.35 $ 828.00 1,072.57 $ 2,157.92
Jul-23 $ 26.57 $ 816.89 1,494.60 $ 2,338.06
Aug-23 $ 11.00 $ 824.98 1,756.16 $ 2,592.14
Sep-23 $ 58.68 $ 58.68
Total FY 22-23 $ 55,948.50 $ 7,887.66 $ 18,966.45 $ 82,802.61 Aggregate Gas Water Electric Combined
Totals $ 102,480.01 $ 46,249.71 $ 78,807.47 $ 227,537.19 Average $ 20,496.00 $ 9,249.94 $ 15,761.49 $ 45,507.44
25% $ 5,124.00 $ 2,312.49 $ 3,940.37 $ 11,376.86
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 7,
2023
Agenda Item #:19
Agenda Item: Agreement with Tahoe Regional Planning Agency to accept $30,000 for Environmental Analysis for Tahoe Valley Area Plan, Tourist Core Area Plan, and General Plan Amendments Executive Summary: The Tahoe Regional Planning Agency (TRPA) received a Regional Early Action Planning Grant from the California Department of Housing and Community Development for transformative planning and implementation activities in the amount of $604,134.15. TRPA has set aside approximately $230,000 of the funding to assist local jurisdiction in preparing or amending their area plans. Each local jurisdiction can request up to $76,666 for use in their planning efforts. City staff has requested $30,000 to assist in preparing the required environmental analysis for the forthcoming Area Plan and General Plan Amendments.

Requested Action / Suggested Motions: Pass a Resolution accepting $30,000 in REAP 2.0 funds from the Tahoe Regional Planning Agency, amending the 2023-2024 Fiscal Year General Plan account revenues and expenses budget, and authorizing and directing the Mayor to execute an agreement with the Tahoe Regional Planning Agency.

Responsible Staff Member: John Hitchcock, Planning Manager Reviewed and Approved By: Zachary Thomas, Interim Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report-TRPA Funding.docx
02 - Resolution to Appropriate Funds.docx
03 - Agreement with TRPA (Exh. A to Reso.).pdf
461
City Council Agenda Report November 7, 2023 Page 1 of 2 City of South Lake Tahoe
Report to
City Council
Meeting Date: November 7, 2023
Title: Acceptance of $30,000 from Tahoe Regional Planning Agency to fund the Area Plan and General Plan Amendments Environmental Analysis.

Location: Citywide
Responsible Staff Member: John Hitchcock, Planning Manager (530) 542-7472 Background: In March of this year, TRPA was awarded a California Regional Early Action Planning (REAP) 2.0 Metropolitan Planning Organization (MPO) allocation in the amount of $604,134.15. The grant funding aims to analyze and update TRPA’s density, height, coverage, and related regulations and programs to incentivize multi-family development and ADUs, particularly deed-restricted affordable, moderate, and “achievable” housing.

Tasks to be funded include:
 Financial feasibility study to determine the development standards needed;  Community engagement and capacity building, including visualization and mapping;  Develop updated policies and codes;
 Environmental analysis;
 Consideration of updated policies and codes for approval by the TRPA Governing Board and committees
TRPA has nearly completed the TRPA-focused elements and anticipates having approximately $230,000 of funding remaining that is not committed to other needs. TRPA has made this funding available to local jurisdictions using an even split of the funds to complete Area Plan updates. With the split, there is $76,666 available for City use.

Issue and Discussion: On October 10, 2023, City staff responded to TRPA’s solicitation requesting funding for preparing the environmental analysis required for the proposed amendments to the Tourist Core Area Plan, Tahoe Valley Area Plan, and the General Plan.

The amendments are necessary for greater consistency with recently amended TRPA regulations, state regulations, and City goals, as well as increasing housing opportunities and community equity in appropriate areas.

Financial Implications: Planning staff will manage the contract, invoicing TRPA monthly, and ensure that the budget does not exceed $30,000. The contract ends June 30, 2025. 462
City Council Agenda Report November 7, 2023 Page 2 of 2 Environmental Considerations: Entering into a contract with TRPA is statutorily exempt from review under the California Environmental Quality Act (CEQA) 15262 (feasibility and planning studies).

The amendments to the Tourist Core and Tahoe Valley Area Plans and the General Plan will be subject to CEQA review, which is part of the scope of work for this professional services agreement. An Initial Study and an Addendum to an EIS are envisioned to be the appropriate environmental document for evaluating the impacts of the proposed amendments.

Policy Implications: Amending the Areas Plans and the General Plan is consistent with the following General Plan policies:

Policy LU-1.2 Smart Growth: The City shall implement Smart Growth principles to create walkable, mixed-use centers, compact and complete neighborhoods, and enhanced gateways and places.

Smart Growth Principles include:
- Creating a range of housing opportunities and choices - Creating walkable neighborhoods
- Encouraging community and stakeholder collaboration
- Fostering distinctive, attractive communities with a strong sense of place - Making development decisions predictable, fair, and cost-effective - Providing a mix of land uses
- Preserving open space, natural beauty, and critical environmental areas - Providing a variety of transportation choices
- Strengthening and directing development to existing communities - Taking advantage of compact building design
Policy LU-2.2 Community Plan Preparation, Adoption, and Implementation: The City shall periodically update and implement the four Community Plans as a way to focus development commodities and revitalization efforts.

Policy LU-2.8 Community Plan Incentives: The City shall provide permit streamlining, commodity increases, coverage increases, and other similar incentives to encourage implementation of General Plan goals and policies.

Policy LU-5.3 Commercial Center Enhancement: The City shall encourage the upgrade and/or expansion of existing commercial centers, including: improvements to parking and landscaping areas; redesigns to accommodate bicycle, pedestrians, and transit facilities; and remodeling to include “green” technology and improve energy efficiency.

Policy LU-11.2 Equal Public Participation: The City shall ensure that all community residents have meaningful opportunities to participate in the decision-making process. 463
Resolution 2023-XXX November 7, 2023 Page 1 of 2
Resolution 2023-XXX
Adopted by the City of South Lake Tahoe
City Council
November 7, 2023
Accept California Regional Early Action Planning 2.0 (REAP) funds from the Tahoe Regional Planning Agency (TRPA) in the amount of $30,000 and amend the adopted 2023-2024 Fiscal Year Budget to accept revenues and expenses to fund a Professional Services Agreement for preparing an environmental analysis for the Area Plans and General Plan Amendments.

BACKGROUND
A. In March of this year, TRPA was awarded a California Regional Early Action Planning (REAP) 2.0 Metropolitan Planning Organization (MPO) allocation in the amount of $604,134.15. The grant funding aims to analyze and update TRPA’s density, height, coverage, and related regulations and programs to incentivize multi-family development and ADUs, particularly deed-restricted affordable, moderate, and “achievable” housing.

B. TRPA has nearly completed the TRPA-focused elements and anticipates having approximately $230,000 of funding remaining that is not committed to other needs. TRPA has made this funding available to local jurisdictions using an even split of the funds to complete Area Plan updates.

C. On October 10, 2023, City staff responded to TRPA’s solicitation requesting funding for preparing the environmental analysis required for the proposed amendment to the Tourist Core Area Plan, Tahoe Valley Area Plan, and the General Plan.

D. The City of South Lake Tahoe desires to enter into a Professional Services Agreement with TRPA to accept $30,000 and amend the adopted 2023-2024 Fiscal Year Budget to accept revenue and expenses for preparing an environmental analysis for the Area Plans and General Plan Amendments.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Resolves that the above recitals are true and a substantive part of this Resolution.
464
Resolution 2023-XXX November 7, 2023 Page 2 of 2

2. Accepts #30,000 in REAP funds from TRPA.

3. Directs the Finance Director to amend FY 2023-2024 budget in the General Plan account 270-03710 to prepare an environmental analysis for the Area Plans and General Plan Amendments, as follows:
33320 Other Local Grants $30,000
42025 Contract Services $30,000

4. Authorizes and directs the Mayor to execute the agreement with TRPA which is attached hereto as Exhibit A.

Adopted by the City of South Lake Tahoe City Council on November 7, 2023 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi Creegan, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
465

CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT (hereinafter the "Agreement") is made this 7 th
day of
November 2023 (the "Effective Date") by and between the Tahoe Regional Planning Agency, a bi-state regional planning agency created by Public Law 96-551 (1980) (hereinafter the "TRPA"), and City of South Lake Tahoe, a California municipal corporation (hereinafter the "City"). TRPA and the City are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties."

RECITALS
A. The City is preparing amendments to several area plans and the City General Plan, and is preparing the environmental analysis for these plan amendments for submittal to TRPA, as hereinafter described on the terms and conditions set forth herein.

B. TRPA desires to assist the City’s efforts to prepare the environmental analysis for the plan amendments with a financial contribution of $30,000 from REAP grant funds as hereinafter described on the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, TRPA and the Consultant agree as follows:

OPERATIVE PROVISIONS

SECTION I

ENGAGEMENT AND SERVICES OF THE CITY

1. Engagement of City. TRPA hereby engages the City, subject to the terms and conditions set forth in this Agreement, to perform the services and provide products as set forth in Exhibit "A" (the "Services and Products"). The City agrees to perform the Services and provide Products in accordance with the terms and conditions of this Agreement.

2. The City's Personnel. The City shall provide adequate and experienced administrative and management personnel to perform the services, which may include subcontracting with a consultant to perform some or all of the Services and Products.

3. The City's Responsibilities for Costs and Expenses. The City shall be responsible for all costs and expenses incurred relative to the City, personnel of the City, and subcontractors of the City, in connection with the performance of the Services, including, without limitation, payment of salaries, fringe benefits contributions, payroll taxes, withholding taxes and other taxes or levies, office overhead expense, travel expenses, telephone and other telecommunication expenses, and document reproduction expenses.
466
TRPA Contract #24C00024
City of South Lake Tahoe