City Council
Cody Bass, Mayor
Cristi Creegan, Councilmember
Tamara Wallace, Councilmember
Scott Robbins, Councilmember
Vacant
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.
City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, September 10, 2024 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are livestreamed on Channel 21, City website at www.cityofslt.us, YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live and via ZOOM at this link https://us02web.zoom.us/j/88223857820
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:
In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].
Remote Participation: If you are joining the meeting via ZOOM and would like to make a comment, press the "raise a hand" button. If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is: 882 2385 7820. Press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits of your phone number when it is your turn to speak. Note: The Mayor reserves the right to conduct the meeting with inperson public participation only, if there is a technology malfunction that precludes the use of remote public participation.
In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be
1. Proclamation - Suicide Prevention and Recovery Month
2. Proclamation - Constitution Week
made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.
The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting. Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].
Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.
Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.
Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Proclamations
Requested Action / Suggested Motions: Issue a Proclamation to Access Tahoe recognizing September 2024 as "Suicide Prevention and Recovery Month".
Item 1- Executive Summary.pdf
September as Suicide Prevention and Recovery Month.pdf
Requested Action / Suggested Motions: Issue a Proclamation to the Daughters of the American Revolution recognizing September 17-23, 2024, as "Constitution Week".
Item 2- Executive Summary.pdf
Proclamation for September 17-23 as Constitution Week.pdf Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.
Comments shall be limited to three (3) minutes.
3. City Council Budget Workshop Meeting Minutes
4. Amendment to Snow Removal Operations Agreement with Trella Tahoe, Inc.
5. Amendment of Custodial Services Agreement with Building Services of CA and NV, LLC, for Bellamy Garage and City Hall/Airport Terminal
6. Side Letter to South Lake Tahoe Police Officers' Association Memorandum of Understanding Regarding Sick Leave
7. Acceptance of FAA Grant and Award of Contract for Airport Pavement Maintenance to Q & D The consent agenda consists of items of a repeating or routine nature considered under a single action.
Any Councilmember may have an item on the consent agenda removed and considered separately upon request.
Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.
Requested Action / Suggested Motions: Pass a Motion approving the August 27, 2024, City Council Budget Workshop meeting minutes.
Responsible Staff Member(s): Susan Blankenship, City Clerk Item 3- Executive Summary.pdf
08 27 2024 City Council Budget Workshop Meeting Minutes.pdf Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a contract extension with Trella Tahoe, Inc. for snow removal services at the Airport, Fire Department, Police Department, Fire Rescue Facility, and sidewalks not maintained by City Park forces, plus on-call service as needed for a term of November 1, 2024 to April 30, 2025 in an amount not to exceed $397,722.00.
CEQA Determination: The action is categorically exempt from review under CEQA Guidelines section 15301 (Existing Facilities).
Responsible Staff Member(s): John Dickinson, Airport Manager and Anush Nejad, Public Works Director
Item 4- Executive Summary.pdf
01-Staff Report Trella.docx
02- Amendment to Trella_PSA.pdf
03- C-180-2023_Trella_Tahoe.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Amendment to Custodial Services Agreement with Building Services of CA and NV, LLC (dba Sunwest), to extend the Agreement for one year for an amount not to exceed $107,168.00, which includes a $5,000.00 contingency.
Responsible Staff Member(s): John Dickinson, Airport Manager Item 5- Executive Summary.pdf
01- Staff Report Sunwest
02-Amendment to SunWest PSA.pdf
03- C-224-2023 Custodial Services Agreement for Bellamy Garage and City Hall Requested Action / Suggested Motions: Pass Resolution approving a Side Letter with the Police Officers' Association (SLTPOA) to increase sick leave accrual limits to one-thousand (1000) hours and allow conversion of sick leave upon retirement to CalPERS service credit.
Responsible Staff Member(s): Ember Buckman, Human Resources Manager Item 6- Executive Summary.pdf
01-Staff Report SLTPOA Sick Leave Side Letter.docx
02-Resolution POA Sick Leave Side Letter.docx
03 - Sick Leave Side Letter (Exh. A to Reso).pdf
Construction, LLC
8. Amendment No. 9 to Professional Services Agreement with Stantec Consulting Services, Inc.
9. Tahoe Regional Planning Agency (TRPA) Water Quality Mitigation Funding and Supplemental Environmental Project (SEP) Funding for the Tahoe Valley Stormwater and Greenbelt Improvement Project
10. Tahoe Regional Planning Agency Stream Environment Zone (SEZ) and Water Quality Mitigation Funding for the Upper Bijou Park Creek Restoration Project Requested Action / Suggested Motions: (1) Pass a Resolution authorizing the Airport Manager to accept FAA Grants, appropriating Airport Enterprise Funds in the amount not to exceed $426,400.00 for airport pavement maintenance; and (2) Pass a Motion authorizing and directing the Mayor to execute an agreement with Q & D Construction, LLC for Airport Pavement Rehab for $856,300.00, plus a 5% Contingency, in the amount of $42,900.00, with total not-to-exceed amount of $899,200.00.
CEQA Determination: The project is categorically exempt under CEQA Guidelines section 15301(d) (Existing Facilities).
Responsible Staff Member(s): John Dickinson, Airport Manager Item 7- Executive Summary.pdf
01- Staff Report Pavement Rehab
02- Resolution Pavement Project
03- 2024 TVL AIP Pavement Maintenance Project Q&D Construction Contract Agreement 04- TVL AIP 050 Bid Tab Package.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 9 to the Agreement with Stantec Consulting Services, Inc. for additional bidding and construction support services for the Tahoe Valley Stormwater and Greenbelt Improvement Project for the amount of $20,000.00 for a total not-to-exceed contract amount of $779,100.00.
CEQA Determination: The Planning Commission adopted the CEQA and Mitigated Negative Declaration for the Greenbelt and Stormwater Improvement Project on May 9, 2019, SCH# 20190292152. This action does not require additional review under CEQA Guidelines section 15162.
Responsible Staff Member(s): Jason Burke, Complete Streets Program Manager and Brianna Greenlaw, Associate Civil Engineer
Item 8- Executive Summary.pdf
01-Staff Report - Amendment No. 9 to Stantec Agreement.docx 02-Stantec PSA Amendment 9.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Director of Finance to appropriate the TRPA Mitigation Funding and SEP Funding to the Tahoe Valley Stormwater and Greenbelt Improvement Project, authorizing and directing the Mayor to execute the Agreement Related to Barton Basin SEP, and authorizing and directing the City Manager to take any further actions necessary for completion of the SEP funding acceptance.
CEQA Determination: The Planning Commission adopted the CEQA and Mitigated Negative Declaration for the Greenbelt and Stormwater Improvement Project on May 9, 2019, SCH# 20190292152. This action does not require additional review under CEQA Guidelines section 15162.
Responsible Staff Member(s): Jason Burke, Complete Streets Program Manager and Brianna Greenlaw, Associate Civil Engineer
Item 9- Executive Summary.pdf
01-Staff Report-TRPA & SEP funding for the TV Stormwater & Greenbelt Project.docx 02-Project Phase 2 Area Map
03-Resolution.doc
04-SEP Side Agreement (Exh. A to Reso).docx
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Director of
11. Community Development Block Grant Program Coronavirus Response Allocation of Remaining Funding for Tahoe Coalition for the Homeless Bears Den Inn Rehabilitation
12. Addendum and Amendment #3 to the Subrecipient Agreement with Tahoe Coalition for the Homeless for 2020 Community Development Block Grant Program - Coronavirus Response Round 2 & 3
13. Restricted Grant Agreements with the California Department of Transportation Accepting up to $420,517 the South Lake Tahoe Multimodal Mainstreet Corridor Plan Finance to appropriate $400,000 in TRPA Mitigation Funding to the Upper Bijou Park Creek Restoration Project.
CEQA Determination: The Planning Commission adopted the Initial Study/Mitigated Negative Declaration for the Project on November 19, 2020, and on May 16, 2024, the Planning Commission adopted an addendum to the CEQA Initial Study/Mitigated Negative Declaration. This action does not require additional review under CEQA Guidelines section 15162.
Responsible Staff Member(s): Jason Burke, Complete Streets Program Manager and Brianna Greenlaw, Associate Civil Engineer
Item 10- Executive Summary.pdf
01-Staff Report - TRPA SEZ Funding for Bijou Park Creek.docx 02-Resolution-TRPA Mitigation Funding for Bijou Park Creek Requested Action / Suggested Motions: Pass a Resolution authorizing an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for allocation of remaining funding for Tahoe Coalition for the Homeless Bears Den Inn Rehabilitation.
CEQA Determination: This project is exempt under CEQA Guidelines section 15031 (Existing Facilities).
Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 11- Executive Summary.pdf
01-Staff Report-CDGB Bears Den Inn Rehabilitation.docx
02-Resolution_CDBG-CV_Remaining Funding.docx
03-January 09 2024 Staff Report.pdf
04-February 13 2024 Staff Report.pdf
Requested Action / Suggested Motions: Pass a Motion approving the Duplication of Benefits Policy as an addendum to the Subrecipient Agreement between City of South Lake Tahoe and Tahoe Coalition for the Homeless for 2020 Community Development Block Grant Program - Coronavirus Response Round 2 & 3. It is also recommended that the City Council adopt an amendment (Amendment #3) to the Subrecipient Agreement extending the timeframe from October 28, 2023 to March 31, 2026.
CEQA Determination: This action is categorically exempt under CEQA Guidelines Section 15031 (Existing Facilities).
Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 12- Executive Summary.pdf
01- Staff Report_DOB Policy_TCH_Sept10.docx
02-Duplication of Benefits Policy and Process for Bears Den CDBG-CV Funds.docx 03-C-004-2022_Tahoe_Coalition_for_Homeless_Subrecipient_Agreement.pdf 03-Amendment_3_Subrecipient_Agreement_TCH_C.docx
Requested Action / Suggested Motions: Pass a Resolution authorizing the Public Works Director, or designee, to execute all Restricted Grant Agreements and any amendment thereto with the California Department of Transportation for the South Lake Tahoe Multimodal Mainstreet Corridor Plan, and amending Fiscal Year 2023/2024 budget to appropriate grant funds and matching funds totaling $475,000 to the project account.
CEQA Determination: This action is statutorily exempt under CEQA Guidelines section 15262 (Feasibility and Planning Studies) and categorically exempt under section 15305, Class 6 (Information Collection).
14. Fiscal Year 2024-2025 Investment Policy and Authority
15. Permanent Local Housing Allocation (PLHA) Grant Amendment
16. Conflict of Interest Code Update
17. League of California Cities Annual Conference Voting Delegate and Alternate
18. Amendment No. 2 to the Funding Agreement with the South Shore Transportation Management Association to Extend Term for One Year at a total Cost of $650,000 Responsible Staff Member(s): Jason Burke, Complete Streets Program Manager, Andra Burnam, Office Manager
Item 13- Executive Summary.pdf
01-Staff Report - CalTrans Grant Agreement.docx
02-Resolution.docx
03-Award Letter.pdf
Requested Action / Suggested Motions: Pass a Resolution delegating investment authority to the City Treasurer and adopting the City Investment Policy for the fiscal year from October 1, 2024 to September 30, 2025.
Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 14- Executive Summary.pdf
01-Staff Report - Investment Policy 2024-2025.docx
02-Resolution - Investment Policy 2024-2025.docx
03-Investment Policy - 2024-2025 (Exh. A to Reso).pdf
04-Investment Policy - 2024-2025 redline.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing an amendment to the PLHA application that was initially authorized by Resolution 2020-060 and amended in Resolution 2023- 095 to be utilized for the Preapproved Accessory Dwelling Unit plans.
Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 15- Executive Summary.pdf
01-Staff_Report_-_PHLA (1).docx
02-Resolution PLHA Amendment.pdf
Requested Action / Suggested Motions: Pass a Resolution approving updates to the City's Conflict of Interest Code.
Responsible Staff Member(s): Susan Blankenship, City Clerk, and Michelle Davis, Assistant City Clerk
Item 16- Executive Summary.pdf
01- Staff Report - Conflict of Interest Code.docx
02- Resolution-Conflict of Interest Code Update.docx
03-Appendix A & B Redline.pdf
04-Appendix A & B Clean.docx
Requested Action / Suggested Motions: Pass a Motion selecting Councilmember Robbins as Voting Delegate and Heather Stroud, City Attorney, as Alternate Voting Delegate at the League Annual Conference (Long Beach, October 16-18)
Responsible Staff Member(s): Susan Blankenship, City Clerk Item 17- Executive Summary.pdf
01-Staff Report - League Registration Authorization.docx 02-2024 Voting Delegate Information Packet.pdf
Regular-Unfinished Business
Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute Amendment No. 2 to the Funding Agreement with the South Shore Transportation Management Association (SS/TMA) to extend the term for one year; and, 2) Pass a Resolution appropriating $500,000 from General Fund Undesignated Excess Reserves in fiscal year 24/25 to
19. Mid-Town Area Plan: Priority Topics and Stakeholder Engagement Update
20. Presentation by California Department of Transportation on Hot Mix Asphalt Concrete and Portland Cement Contract for Roadway Rehabilitation on State Highways
21. Annual Report on Homelessness
22. Patagonia Product Procurement
23. Update on City Website Improvements
24. Airport Food & Beverage Lease & Concession Agreement with Flight Deck Grill & Golf Club, LLC fund microtransit services through September 30, 2025.
Responsible Staff Member(s): Hilary Roverud, Assistant City Manager Item 18- Executive Summary.pdf
01-Staff Report - South Shore Transportation Management Association.docx 02-C-024-2023 SSTMA Funding Agreement and C-247-2023 Amendment No. 1 03-Amendment No.2 to Funding Agreement with SSTMA
04-Resolution - SSTMA Appropriation.docx
Requested Action / Suggested Motions: Pass a Motion confirming priority topics to be addressed in the Mid-Town Area Plan as: (1) implementation of redevelopment strategies and incentives; (2) creation of arts district; (3) transportation improvements; (4) encouraging housing development; (5) concentration of City services and civic amenities; and (6) enhancement of recreation assets.
Responsible Staff Member(s): Anna Kashuba, Senior Planner Item 19- Executive Summary.pdf
01-Staff Report - Mid-Town Area Plan Stakeholder Engagement.docx 02-Mid-Town Area Plan Boundary.pdf
Regular-New Business
Requested Action / Suggested Motions: Receive and File.
Responsible Staff Member(s): Anush Nejad, Director of Public Work Item 20- Executive Summary.pdf
01-Staff Report - Asphalt vs Concete.docx
02-Presentation
Requested Action / Suggested Motions: Receive and file.
Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 21- Executive Summary.pdf
01-Annual Homelessness Report_Sept2024.docx
02 - MOU with Tahoe Coalition for Homeless.pdf
03 - MOU with Live Violence Free.pdf
Requested Action / Suggested Motions: Pass a Motion directing the City Manager or designee to open a B2B group discount account with Patagonia in compliance with the City's procurement policy.
Responsible Staff Member(s): Hilary Roverud, Assistant City Manager Item 22- Executive Summary.pdf
01-Staff Report - Patagonia Procurement.docx
Requested Action / Suggested Motions: Receive and file
Responsible Staff Member(s): Sheree Juarez, PIO/Communications Specialist Item 23- Executive Summary.pdf
01-Staff_Report_City_Website_Improvements .docx
02-Presentation.pptx
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Airport Food & Beverage Lease & Concession Agreement with Flight Deck Grill & Golf Club, LLC.
25. Extension to Agreement with Axon for Body Worn Camera and In Car Video Systems
26. Agenda Planning Calendar
CEQA Determination: This action is categorically exempt from under CEQA Guidelines section 15301 (Existing Facilities).
Responsible Staff Member(s): John Dickinson, Airport Manager Item 24- Executive Summary.pdf
02- Lease and Concession Agreement Flight Deck Golf and Grill 01- Staff Report Flight Deck Golf and Grill
03-Flight Deck Golf and Grill Proposal
04- Presentation
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute a five year contract extension with Axon for Body Worn Camera - In Car Video systems with unlimited data storage, enhanced support software, licenses, and a no questions warranty for $980,976.45, payable over five years of the contract, interest free, and appropriating $195,986 from General Fund Undesignated Excess Reserves into FY 2024/2025 budget for the first annual payment.
Responsible Staff Member(s): Jeff Roberson, Lieutenant
Item 25- Executive Summary.pdf
01-Staff Report Axon Agreement.docx
02-Resolution - Axon Purchase 2024-2029.docx
03-Axon Extension Quote (Exh. A to Reso).pdf
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.
Responsible Staff Member(s): Joe Irvin, City Manager and Susan Blankenship, City Clerk Item 26- Executive Summary.pdf
APC - 09 05 2024.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday September 10, 2024, City Council meeting was posted and available for review on Thursday, September 5, 2024, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us Signed September 5, 2024
//sb// Susan Blankenship, Elected City Clerk