Agenda packet — South Lake Tahoe City Council, September 24, 2024 (part 2 of 2)

Submission Date – July 15, 2024
ii. A listing of information needed for CITY to complete the applicable OSHA logs for claims where temporary disability benefits were paid during the applicable month showing the paid-to-date amounts, from and through dates of temporary disability benefits paid, claim number, and date of injury; and
Agreed
iii. A summary listing by fiscal year showing paid-to-date amounts, future liability or reserve amounts, total incurred amounts, number of open claims, and number of closed claims.

Agreed
B. Provide the following information monthly to CITY electronically in Excel, PDF, and the appropriate formats:
i. All open and closed claims run by fiscal year to include the employee/claimant’s name, claim number, date of injury, occupation, free form text description of the injury, free form text description of the cause, site, and nature of the injury, number of days temporary disability benefits were paid, paid amount separated by type, future liability or reserves separated by type, total incurred separated by type, and any amounts recovered for subrogation or excess insurance;
Agreed
ii. A summary listing run by program year showing paid to date amount amounts, future liability or reserve amounts, total incurred amounts, number of open claims, and number of closed claims;
Agreed
iii. A check register, excluding vouchers, in check number order, including any voids, refunds, and recoveries received with a page showing the total payments for the month by fiscal year;
Agreed
iv. A check register, including all activity, in check number order, including any voids, refunds, and recoveries received with a page showing the total payments for the month to be run by fiscal year;
Agreed
v. A voucher register run by fiscal year; and
138
Scope of Services– City of South Lake Tahoe

Page 88 ends

Submission Date – July 15, 2024
Agreed
vi. A “No Activity” report listing the claims that have had no activity during the previous one hundred eighty (180) calendar days. The report components should include no reserve changes, no payments, no recoveries, no refunds, and/or no computer notepad activity.

Agreed
C. Provide the following quarterly reports, in addition to the regular monthly reports, to CITY electronically in Excel format:
i. A listing of any administrative penalties/increases paid during the quarter. The report shall designate the party responsible for the penalty/increase; Agreed
ii. A listing of subrogation claims showing the employee/claimant’s name, claim number, date of injury, paid to date amounts, future liability, total incurred amounts, and any excess or subrogation recoveries;
Agreed
iii. As of June 30, September 30, December 31, and March 31, a listing of all open and closed claims with a total incurred value in excess of $75,000 to be run by fiscal year alphabetically.

The report should include the employee/claimant name, claim number, date of injury, paid to date amounts, future liability, total incurred amounts, and any excess insurance or subrogation recoveries;
Agreed
iv. As of June 30, September 30, December 31, and March 31, a listing of all open and closed claims with a total incurred value in excess of $125,000 to be run by fiscal year alphabetically. The report should include the employee/claimant name, claim number, date of injury, paid to date amounts, future liability, total incurred amounts, and any excess insurance or subrogation recoveries; and
Agreed
v. As of June 30, September 30, December 31, and March 31, a listing of all open and closed claims with a total incurred value in excess of $250,000 to be run by fiscal year alphabetically. The report should include the employee/claimant name, claim number, date of injury, paid to date amounts, future liability, total incurred amounts, and any excess insurance or subrogation recoveries.
139
Scope of Services– City of South Lake Tahoe

Page 89 ends

Submission Date – July 15, 2024
Agreed
D. The TPA shall provide loss data information to the excess carrier on a monthly basis in the format outlined by the excess carrier. The submissions shall be submitted to the excess carrier’s secure File Transfer Protocols (FTP) server or website by the tenth (10th) calendar day of the following month. The submission shall include the required fields outlined by the excess carrier. The submissions will be made electronically in addition to the loss runs provided to CITY and will be made at no additional cost to CITY or its excess carrier.

LWP complies with the requirements of client and their excess carrier(s). For each client, we create Special Claims Handling Guidelines that detail the specific requirements for that client. Those guidelines will be followed, with reports to excess carriers being completed according to the thresholds and timelines set by the carrier.

E. Provide a report to CITY annually in Excel format as of the end of the fiscal year, in addition to the regular monthly and quarterly reports, a year-end report. The report shall include all open and closed claims run by fiscal year, to include the employee/claimant name, claim number, date of injury, occupation, text description of the injury, number of days temporary disability benefits were paid, paid amount separated by type, future liability or reserves separated by type, total incurred separated by type, and any amounts recovered for subrogation or excess insurance.

Agreed
F. The TPA shall also provide appropriate reports as requested documenting the timely and accurate reporting of CITY’S claims to the Centers for Medicare and Medicaid Services (CMS).

LWP will continue to coordinate all Medicare reporting in compliance with Sections 111 of the MMSEA. ExamWorks acts as Account Manager/Reporting Agent for all LWP clients.

G. The TPA shall assist in the preparation of all reports that are now or will be required by the State of California or other government agencies with respect to self-insurance programs. The TPA will also assist in the preparation of all reports to statistical database organizations as requested by CITY.

LWP is able to produce all required reports for the State. LWP has several experienced staff members who regularly prepare the annual reports required by the Office of Self Insurance Plans.

We will also prepare all reports requested by the City, including for the City’s actuarial studies.

H. The TPA will provide CITY a quarterly listing of any administrative penalties/increases paid in the quarters ending March 31, June 30, September 30, and December 31. The report shall designate the party responsible for the penalty/increase. If the penalty/increase was the responsibility of the TPA, the TPA shall issue a check payable to CITY for reimbursement of the 140
Scope of Services– City of South Lake Tahoe

Page 90 ends

Submission Date – July 15, 2024
penalties/increases. The check and report shall be submitted to CITY by the twentieth (20th) calendar day of the following month after the quarter ends.

LWP is very mindful of statutory and administrative requirements and incurs very few penalties.

In cases where a penalty is due, LWP will immediately reimburse the City. We will provide the City with an action plan to document our plans to prevent any future occurrences.

I. Provide other special reports required of CITY including, but not limited to, loss trend reports, claim abstract reports, reports required by actuaries, excess insurance carriers, etc. If new programming is required in order to provide such special reports, the TPA shall pay at its own expense for new or special programming costs.

Agreed
Any corrections to the loss runs shall be made within thirty (30) calendar days of a request for correction.

Agreed
Other than standard monthly loss runs referenced in this section, computer generated loss data reports requested by CITY shall be provided within five (5) business days.

Agreed

46. Online Interface
The TPA shall provide read only online access to CITY. CITY shall have access to the claim file, including, but not limited to, examiner notes, paid, reserves and total incurred amounts, investigation reports, treating physician’s reports, etc.

The TPA shall provide CITY online access to complete and submit the Employer’s First Report (Form 5020).

LWP continues to offer the City access to the Origami system, allowing you to do the following:
▪ Report claims to LWP online
▪ View a customized dashboard with metrics relevant to the client ▪ View individual claims details (including financials and adjuster notes) ▪ Run reports

47. Medicare Reporting
The TPA firm shall, either directly, or through an independent third-party reporting service, update and maintain all data fields required by the Centers for Medicare & Medicaid Services (“CMS”) for mandatory insurer reporting in accordance with Section 111 of the Medicare Secondary Payer Act. 141
Scope of Services– City of South Lake Tahoe

Page 91 ends

Submission Date – July 15, 2024
LWP coordinates Medicare reporting in compliance with Sections 111 of the MMSEA. Examworks acts as Account Manager/Reporting Agent for our clients, including the City.

48. Excess Reporting
Cases that have the potential to exceed CITY’s self-insured retention shall be reported in accordance with the reporting criteria established by the excess insurance providers.

49. Record Retention
All claim files and associated data shall be maintained in accordance with statutory time requirements and CITY’s Record Retention Policy. CITY shall be notified prior to any destruction of files to determine if CITY wishes to retain the claim file at their own expense.

All records, files, transcripts, computer tapes and any other materials on workers’ compensation adjusting activities developed on CITY’s workers’ compensation claims is the property of CITY and must be relinquished in good order and condition upon termination of an eventful contract with the TPA without an additional cost.

LWP will continue to maintain all of City’s records for the life of our relationship. All records will be are electronically, with nothing destroyed whatsoever. Should the relationship terminate, all electronic records will be returned to the City.

50. Conflict of Interest
The TPA shall avoid all conflicts of interest or the appearance of conflicts of interest in performance of the contract. The TPA shall disclose any and all compensation received for ancillary services related to CITY, such as bill review services, managed care, or investigations.

LWP works diligently to ensure that we do not engage in any activities that can create a real or perceived conflict of interest. LWP does not accept compensation for any party for services provided in this agreement other than the City.

We are happy to provide an annual letter confirming this.

51. Insurance Requirements
Refer to “Attachment A”.
142
Scope of Services– City of South Lake Tahoe

Page 92 ends

Submission Date – July 15, 2024
LWP is able to continue meeting the City’s insurance requirements. 143

EXHIBIT B

SCHEDULE OF CHARGES
144
Response to RFP – City of South Lake Tahoe

Page 25 ends

Submission Date – July 15, 2024
E. Project Budget & Fee Proposal (0-25 points)
CITY seeks a clear and comprehensive understanding of all costs associated with the Proposer’s TPA services.

Proposal should:
a) Quote a flat annual fee for each year of a minimum three (3) year contract and options for multiyear extensions for claims administration services outlined in the “SCOPE OF WORK”.

Pricing
Claims Administration - Life of Contract Bundled Claims Administration and Mangaged Care Year 1 $89,000
Year 2 $92,115
Year 3 $95,339
Year 4 $98,676
Year 5
Optional Year 6
Optional Year 7
$102,130
$105,194
$108,350
Services Included in Claims Administration Fee
Claims Administration Designated Account Manager
Claim Review Meetings Litigation Management
Preparation of SIP Reports Reporting to Excess Carriers Additional Services
Annual Administration Fee $5,000
Bank Charges (one Account) Included
On-Line 5020 Reporting Included
Loss Reports Included
On-Line System Access (up to 4 users) Included - $250 per user/year over 4 users Medicare Reporting Included
FROI/SROI Reporting Included
Trust Accounting Included
Preparation and filing of 1099's Included
Managed Care Programs
Bill Review Fee
145
Response to RFP – City of South Lake Tahoe

Page 26 ends

Submission Date – July 15, 2024
Medical Bill Review Fee Schedule Reductions $9.00 per bill plus PPO Reduction Inpatient or outpatient hosptial or sugery center $300 per bill plus PPO Reduction PPO Reduction 24% of PPO Savings /27% Anthem
Bills not subject to Fee Schedule 24% of Reduction
Medical Provider Network Access (LWP Network)
There is no separate charge for medical provider access to LWP's proprietary network. Percentage of savings below fee schedule is the only charge.

Specialized Network Access (bill review charges do not apply) Durable Medical Goods $5 per bill network access fee
Expedited Diagnostic Testing $5 per bill network access fee Physical Therapy Network $5 per bill network access fee Pharmacy Benefit Network $5 per bill network access fee These charges apply only if LWP's programs are utilized.

Case Management
Telephonic Case Management $104 per hour
Field Case Management $110 per hour + incidentals (including mileage, phone, tolls, parking, etc.)
Utilization Review
Tier 1 - Nurse Review $120 Flat Fee
Includes 3 medical request in a single review, set up, phone calls to physician, email notices to adjuster and letters to all parties including network providers. Fee applies to reviews approved by nurse or escalated to physician.

Tier 2 - Physician Review $235 plus nurse charge
Reconsideration: $235 flat fee (up to 3 medical requests per referral) Includes 3 medical request in a single review.

Pharmacy Review $385 plus nurse charge
Reconsideration: $385 flat fee
Includes unlimited medical request in a single review.

Investigation
Field Investigation $88 per hour
SIU related work $98 per hour
Plus expenses, including but not limited to, mileage, photos, CDs, video, records and steno Additional investigation services are billed at the flat rate negotiated with LWP’s partners. LWP has negotiated rates below standard industry rates on services including background and social media, medical canvass, and wellness check 146
Response to RFP – City of South Lake Tahoe

Page 27 ends

Submission Date – July 15, 2024
Other Charges
Index and OFAC Reporting (ISO Fee passed through) $22.50 per claim/adjusted annually 1/1 Subrogation 15% of gross recovery
Fee shall not apply to cases where file is referred to subrogation attorney for handling, and shall apply only to cases where recovery is negotiated by LWP staff. Fee shall still apply to cases where counsel is employed ONLY to draft releases, but where LWP did all negotiations.

Ebill $2 per bill (if submitted by provider through
clearinghouse)
Liens 15% of savings achieved
Charge does not apply to liens negotiated by defense counsel. Additional fees that may be incurred for liens negotiated directly by defense counsel will be charged to the file as an expense. Charge does not apply to liens that are negotiated as a result of a dispute over a fee schedule and/or a PPO reduction.

LWP makes every effort not to change pricing. Managed Care and Cost Containment pricing and partners are reviewed annually and subject to change with prior notice. b) Indicate any additional fees or fee adjustments for bundled services of Utilization Review, Bill Review, and/or Managed Care.

All proposed fees are based on fully bundled services.
c) Indicate any additional fees or fee adjustments for unbundling of Utilization Review, Bill Review, and/or Managed Care.

All services other than bill review can be unbundled at no addition cost provided feeds are not required by vendors selected by the City. Due to the integrated nature of bill review and ebill processing, unbundling bill review would require a higher claims administration cost but would also require the City to take responsilbity for all ebill reporting and transmission. d) Indicate any additional fees for data conversion and online access.

As the incumbent there will be no data conversion costs associated with the renewal. Online access continues at no cost for up to 4 users.
e) It is expected that there will be approximately 67 open claims that will be transferred to the new TPA, if applicable. The Proposer must state whether the cost of handling these existing open files is included in the flat annual fee quoted above. If not, then Proposer shall indicate the costs for adjusting these existing open files.

The proposed fee includes all currently open claims as well as projected claims for the next three years.
147

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Claims Administrator shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative Agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative Agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Claims Administrator:

LWP Claims Solutions, Inc.

Judy Adlam
President & CEO
By:________________________________________
148

EXHIBIT D

LAWCX PERFORMANCE STANDARDS FOR CLAIMS ADMINISTRATORS

1. Case load
Each adjustor shall have a caseload not to exceed one hundred fifty (150) open indemnity claims, which includes future medical cases. Each claims assistant, future medical clerk, or junior adjustor shall have a caseload not to exceed two hundred (200) open future medical and/or medical only claims. Future medical and medical only claims will be counted as 1:1 in the caseload limits. In situations involving an event including multiple employees, each claim will be counted as one (1).

The supervisor shall have a caseload not to exceed thirty (30) open indemnity claims.

2. Compensability
The compensability determination (accept claim, deny claim, or delay acceptance pending the results of additional investigation) and the reasons for such determination will be made and documented in the computer notepad within fourteen (14) business days of the receipt of the notification of the loss from any source. Delay and denial of benefit letters shall be mailed in compliance with the Division of Workers’ Compensation (DWC) guidelines.

In no case shall a final compensability decision be extended beyond ninety (90) calendar days from receipt of notification from any source.

3. Employee Contact
In all non-litigated, lost time cases, where the employee has not returned to work, telephone or personal contact will be established with the injured employee within three (3) business days of receipt of notice of claim. Such contact will continue as often as necessary, but at least monthly. Such contact with the employee shall be clearly documented in the computer notepad within one (1) business day.
149
Return phone calls to employees will be accomplished within one (1) business day. Such contact with the employer shall be clearly documented in the computer notepad within one (1) business day.

All correspondence from employees will be responded to within five (5) business days of receipt.

4. Employer Contact
The claims administrator shall contact the employer within three (3) business days of receipt of notice of a claim by any source to conduct an initial and meaningful investigation. Such contact with the employer shall be clearly documented in the computer notepad within one (1) business day.

Return phone calls to employers shall be made within one (1) business day. Such contact with the employer shall be clearly documented in the computer notepad within one (1) business day.

5. Initial Indemnity Payment
The initial indemnity payment or voucher will be issued and mailed to the injured employee or employer if applicable together with a properly completed DWC notices within fourteen (14) calendar days of the first day of disability.

Late payments must include the self-imposed 10% penalty in accordance with Labor Code Section 4650.

6. Subsequent Indemnity Payments
All indemnity payments or vouchers subsequent to the first payment will be verified, except for obvious long-term disability, and issued in compliance with Labor Code Section 4651.

Late payments must include the self-imposed 10% penalty in accordance with Labor Code Section 4650.
150

7. Permanent Disability
The claims administrator shall determine the nature and extent of permanent disability and arrange for an informal disability rating whenever possible to avoid Workers’ Compensation Appeals Board (WCAB) litigation. The claims administrator shall take advantage of any potential apportionment to prior claims, disabilities, and impairments. The claims administrator shall also advise the employer of potential credits and penalties to permanent disability benefits should the employer accommodate permanent/alternative work for at least twelve (12) months.

8. Diary Review
All claim files shall be reviewed at least every forty-five (45) calendar days for active claims and at least every six (6) months for claims that have settled but are open to monitor future medical care. The adjustor shall distinguish the regular diary review from routine file documentation in the computer notepad. A plan of action will be included and separately labeled in the computer notepad during a diary review. The plan of action shall include, but not limited to, the employee’s current work status, medical status, review of reserves, and future activity to move the claim towards resolution.

The supervisor shall monitor the diary reviews by printing a “No Activity” report each month to identify any files that have fallen off the diary system.

9. Plan of Action
Each claim file shall contain the adjustor’s plan of action for the future handling of that claim. The plan of action on new claims will be clearly documented in the computer notepad within fourteen (14) calendar days of initial claim set up. Such plan of action shall be clearly stated including the reasoning for the plan. The plan of action will be updated at least every fortyfive (45) calendar days on active claims and at least every six (6) months on claims that have settled but are open to monitor future medical care. Each plan of action will be clearly identified in the computer notepad. 151

10. Claim Supervision
The claims administrator shall provide supervisory staff that will regularly review the work product of the adjustors. Supervisors handling claims for LAWCX members with retentions of $500,000 or less shall review 20% of the adjustors’ caseloads monthly and conduct quarterly reviews on claims with reserves in excess of $50,000. Supervisors handling claims for members with retentions in excess of $500,000 shall review 10% of the adjustors’ caseloads monthly and conduct quarterly reviews on claims with reserves in excess of $100,000. Supervisors shall conduct the reviews to ensure each adjustor is following the performance standards. Such reviews shall be labeled as “Supervisor Review” and clearly documented in the computer notepad.

The supervisor must review all medical only claims open beyond ninety (90) calendar days from the date of entry by the claims administrator for potential closure or conversion to indemnity claim status. Claims with $3,000 or more paid-to-date on any claim open beyond one hundred eighty (180) calendar days from date of entry shall be converted to indemnity status and a reasonable, precautionary indemnity reserve placed on the claim.

11. Transportation Expense
Transportation reimbursement will be mailed within five (5) calendar days of the receipt of the claim for reimbursement. Advance travel expense payments will be mailed to the injured employee at least ten (10) calendar days prior to the anticipated date of travel.

12. Medical Payments
Medical bills will be reviewed for correctness, approved for payment, and paid within the time limits established by Labor Code Section 4603.2. If all or part of the bill is being disputed, the claims administrator will notify the medical provider, on the appropriate form letter, within time limits established by Labor Code Section 4603.2.

Complete medical management services will be provided to the employer 152

13. Physician Contact
Physician’s office will be contacted within three (3) business days of notice of all new claims to conduct an initial investigation of the medical aspects of the claim and discuss the member entity’s return-to-work goals. Contact with the physician’s office shall be maintained to ensure injured workers receive proper medical treatment and are returned to full or modified employment at the earliest possible date. Such contact will continue as needed during the continuation of temporary disability to assure that treatment is related to a compensable injury or illness. Such contact with the employer shall be clearly documented in the computer notepad within one (1) business day.

14. Litigated Cases
The claims administrator shall promptly initiate investigation of issues identified as material to potential litigation. The employer shall be alerted to the need for an outside investigation as soon as possible and shall appoint an outside investigator who is acceptable to the employer. Such referrals will be documented in the claims administrator’s computer notepad within one (1) business day. The employer shall be kept informed on the scope and results of all investigations.

All assignments to outside counsel will be done with the employer’s authorization and consent. Such referrals will be documented in the claims administrator’s computer notepad within one (1) business day of the referral.

In conjunction with the employer, the claims administrator shall monitor the outside counsel’s progress. The claims administrator shall audit all defense attorney bills before payment.

Settlement proposals directed to the employer shall be forwarded by the claims administrator or defense counsel in a concise and clear written form with a reasoned recommendation. If there are multiple claims to be included in the settlement, the recommendation should outline how much of the settlement will be paid on each claim included in the settlement. Settlement proposals shall be presented to the member as soon as possible to ensure receipt in sufficient time, and no less than five (5) business days prior to any appearance at the WCAB, to process the proposal.
153
All preparation for a trial shall involve the employer so that all material evidence and witnesses are utilized to obtain a favorable result for the defense.

15. Settlements
The claims administrator shall obtain the employer’s authorization on all settlements or stipulations.

Where settlement includes resolution of future medical for a Medicare beneficiary or an expected Medicare beneficiary, the settlement shall document the strategy to protect Medicare’s secondary payer status.

Should the total incurred (paid and reserves) amount exceed the member’s retention, the claims adjustor shall also obtain written settlement authority from the applicable excess carrier. The member should be notified when settlement authority is requested from the excess carrier. If there are multiple claims to be included in the settlement, the recommendation should outline how much of the settlement will be paid on each claim included in the settlement. Settlement proposals shall be presented to the excess carrier as soon as possible to ensure receipt in sufficient time, and no less than five (5) business days prior to any appearance at the WCAB, to process the proposal.

16. Future Medical Claims
Claims that remain open to monitor future medical care shall remain open for two (2) years from the last payment of benefit. Reviews shall be documented in the claim notes to include settlement information, outline future medical care, last date and type of treatment, name of excess carrier, excess carrier reporting level, and excess carrier reporting history. Reserves for future medical treatment will be reviewed every six (6) months and adjusted for use over a three (3) year average and the injured employee’s life expectancy based on the current version of the U.S. Life Table. The reason(s) and calculation(s) for the adjustment(s) shall be clearly documented in the computer notepad.
154
The claims administrator shall evaluate the claim at least once a year to determine a reasonable amount for settlement of future medical benefits and any remaining benefits due. The reason(s) and calculation(s) for the recommended settlement amount shall be clearly documented in the computer notepad. The claims administrator shall clearly document the computer notepad with the outcome of the settlement negotiations with the employee or applicant’s attorney.

17. Subrogation
In all cases where a third party is responsible for the injury to the employee, the third party shall be contacted within ten (10) business days with notification of the employer’s right to subrogation and the recovery of certain claim expenses. Such contact will be documented in the claims administrator’s computer notepad. If the third party is a governmental entity, a claim shall be filed with the governing board within six (6) months of the injury or notice of injury.

Periodic contact shall be made with the responsible party and/or insurer to provide notification of the amount of the estimated recovery to which the employer will be entitled. Such contact will be documented in the claims administrator’s computer notepad.

If the injured worker brings a civil action against the party responsible for the injury, the claims administrator shall consult with the employer about the value of the subrogation claim and other considerations. Upon employer authorization, subrogation counsel shall be assigned to file a Lien or a Complaint in Intervention in the civil action to protect the statute of limitations.

Whenever practical, the claims administrator should take advantage of any settlement in a civil action by attempting to settle the workers’ compensation claim by means of a Third Party Compromise and Release. If the parties are unable to agree on a reasonable Third Party Compromise and Release, then every effort should be made through the WCAB to offset claim expenses through a credit against the proceeds from the injured worker’s civil action. 155
The member and, if the total incurred amount exceeds or is expected to exceed the member’s retention, the excess carrier is required to approve not pursuing subrogation or agree to a settlement of a third party recovery. This approval shall be documented in the computer notepad.

18. Vocational Rehabilitation (VR)/Supplemental Job Displacement Benefits (SJDB)
In accordance with all applicable California laws in place at the date of injury, the claims administrator shall:

A. Determine the Qualified InjuredWorker/Non-Qualified InjuredWorker status; B. Advise the injured worker of his/her right to VR/SJDB; C. Provide appropriate VR/SJDB;
D. Control rehabilitation costs;
E. Attempt to secure the prompt conclusion of VR/SJDB; and F. Provide notification to the employer should work restrictions require permanent or modified alternative accommodations.

19. Excess Insurance
Potential Workers’ Compensation excess cases shall be reported in accordance with the reporting criteria established by the governing documents of the Local Agency Workers’ Compensation Excess Joint Powers Authority (LAWCX).

All cases that meet the established reporting criteria are to be reported within ten (10) business days of the day on which it is known the criterion is met.

LAWCX is responsible for reimbursement to the Covered Member for any loss for an occurrence in excess of the Covered Member’s retained limit. The reimbursement of any loss shall be limited, by amount and time of payment, to the benefits that are paid pursuant to the Workers’ Compensation Act.

Reimbursement by LAWCX excludes payments for any punitive or exemplary damages, fines, interest, or penalties assessed against or imposed upon the Covered Member or paid by the claims administrator. The claim administrator shall submit quarterly reimbursement requests to LAWCX along 156
with a current excess report, copies of narrative medical reports and legal correspondence received since the last report was submitted to LAWCX, and a payment printout to include all payments made through the time of submission.

20. Award Payment
Payments on Awards, Computations, or Compromise and Releases will be issued within ten (10) business days following receipt of the appropriate document.

21. Penalties
Late payment of all benefits must include the self-imposed penalty in accordance with California law. Penalty payments shall be coded to be identified as a penalty payment and specify who is responsible for each penalty. The claims administrator will provide the member a quarterly listing of any administrative penalties paid the quarters ending March 31, June 30, September 30, and December 31, which were the responsibility of the claims administrator, and a check from the claims administrator payable to the member for reimbursement. The check and report shall be submitted to the member within thirty (30) calendar days after the quarter ends.

22. Reserves
Reserves shall be established based on the facts of the claim and the ultimate probable cost of each claim. All reserve categories shall be reviewed on a regular basis but not less than at least every ninety (90) calendar days on active claims and every six (6) months on claims that have settled but are open to monitor future medical care. Such reviews shall be clearly documented in the computer notepad. Any changes to reserves shall include an explanation for the change.

23. Case Closure
All indemnity cases, where permanent disability is not an issue, will be closed within sixty (60) calendar days of the final financial transaction or final correspondence to the injured worker as required by law. All indemnity 157
claims, where permanent disability is an issue, will remain open for two (2) years from the last payment of benefits and then closed within sixty (60) calendar days from that date.

24. Right to Audit or Review
The member or its designated representative is authorized to visit the claim administrator’s processing and/or storage premises, for purpose of performing a claims audit or review, and have access to all data, including paper documents, microfilm, microfiche, and magnetically stored data which relate to payments or non-payments made by the employer. Any assistance or service provided in response to a claims audit described above will be rendered at no additional cost to the member or employer.

25. Loss Runs
The loss run shall be issued by the 10th calendar day of the month following the closing date.

Corrections to the loss run made by the 20th calendar day of the month shall be reflected in the following month’s loss run.

Requests for status of claims generated by the employer shall be provided within thirty (30) calendar days.

26. Loss Data Specification Submissions
The claims administrator shall provide loss data information to the excess carrier on a monthly basis in the format outlined in Attachment I, “Request for Detail Information”. The submissions shall be submitted to the excess carrier’s secure File Transfer Protocols (FTP) server by the 10th of the following month.

The submission shall include the seventy-six (76) required fields outlined in Attachment 3. The submissions will be made to the FTP server in addition to the loss runs provided to the members and will be made at no additional costs to the member, employer, or excess carrier.
158

27. Compliance with Labor Code
The claims administrator shall comply with all provisions of the Labor Code and Rules and Regulations in effect at the applicable date of injury. 159

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
9/4/2024
Woodruff-Sawyer & Co.
50 California Street, Floor 12
San Francisco CA 94111
Rose Amoroso 415-402-6607 [email protected] Travelers Casualty and Surety Company of America 31194 LWPCLAI-01 ACE American Insurance Company 22667 LWP Claims Solutions, Inc.
9065 South 1300 East, Suite 11
Sandy, UT 84094
Allied World Surplus Lines Insurance Company 24319 State Compensation Insurance Fund of CA 35076 Sentinel Insurance Company, Ltd. 11000 321056794 E X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X
57SBABE8945SC 8/24/2024 8/24/2025
2,000,000
E 1,000,000 X X
57SBABE8945SC 8/24/2024 8/24/2025
E X X
57SBABE8945SC 8/24/2024 8/24/2025
10,000,000 10,000,000 X
10,000
D 9344781 8/24/2024 8/24/2025
X
1,000,000 1,000,000 1,000,000
C
A
B
Professional Liability (A)
Crime Liability (B)
Cyber Liability (C)
03077895
105669728
D9585140C
8/24/2024
8/24/2024
7/28/2024
8/24/2025
8/24/2025
7/28/2025
(A) Each Claim
(B) EE Dishonesty
(C)Privacy & Security
$5,000,000
$2,000,000
$5,000,000
PLEASE SEE ADDENDUM FOR OTHER POLICIES.

Re: Proof of Insurance
City of South Lake Tahoe
1901 Airport Rd Ste 210
South Lake Tahoe CA 96150 160

Professional Liability
Insurer: Scottsdale Indemnity Company/ NAIC #15580
Policy Number EKS3492112
Policy Term: 08-24-2024 / 08-24-2025
Limit: $5,000,000 Claims Made / $5,000,000 Aggregate
161
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:8
Agenda Item: Tahoe Regional Planning Agency and South Lake Tahoe Recreation Facilities Joint Powers Authority funds for Bijou Park Connector Multi-Use Trail Project Executive Summary: The City withdrew $400,000 of TRPA Mitigation funds for the Bijou Bike Connector Project. The Recreation JPA also awarded $172,679 towards the project. The Public Works Department recommends loading $172,679 of JPA funding and $400,000 of TRPA Mitigation funds into the 301-50037-48030 account as they will be used to fund the construction portion of the project.

Requested Action / Suggested Motions: Pass a Resolution accepting Tahoe Regional Planning Agency (TRPA) and South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) funds for Bijou Park Connector Multi-Use Trail Project.

Page 1 of 3 ends

City Council September 24, 2024
City of South Lake Tahoe
Report to
City Council
Meeting Date: September 24, 2024
Title: Tahoe Regional Planning Agency and South Lake Tahoe Recreation Facilities Joint Powers Authority funds for Bijou Park Connector Multi-Use Trail Project Location: Bijou Community Park
Responsible Staff Members: Stephen Anderjack, Associate Civil Engineer Background: Bijou Park Connector Multi-Use Trail Project proposes to construct 0.6 miles of bicycle and pedestrian trail that would link the Al Tahoe Mobility Project (constructed in 2020 to Johnson Boulevard) with the Dennis T. Machida Memorial Greenway (Greenway) Trail Phase 1B (constructed in 2021). The trail would be constructed within the City’s Bijou Community Park Property and is a high-priority project with the Active Transportation Plan, Lake Tahoe Unified School District Safe Routes to School (SRTS) – South Tahoe Middle School Connectivity Plan (2015), South Lake Tahoe Parks, Trail and Recreation Master Plan (2014), Community Mobility Group, Lake Tahoe Bicycle Coalition, and the Measure S Joint Powers Authority - Bicycle Advisory Committee.

The recently completed Greenway is a multi-use trail planned to provide a paved trail from the Tahoe Sierra neighborhood to Van Sickle Bi-State Park as a backbone of the overall trail network throughout the Lake Tahoe south shore area. The 3.86-mile trail links south shore neighborhoods to each other and public amenities and facilities. The portion of the Greenway between Herbert Avenue and Sierra Blvd. has been completed, connecting the Bijou, Pioneer Village, and Sierra Tract neighborhoods with Lake Tahoe Community College and Bijou Community Park (Bijou Community Park). Planning of the Greenway also included several connector routes to provide more direct access to areas and facilities along the multiuse pathway. The Bijou Park Connector Trail was envisioned to provide more direct access to Bijou Community Park and to connect to the Al Tahoe Mobility Trail (at the Johnson Blvd intersection), which continues north to South Tahoe Middle School and connects to the South Tahoe Bikeway, as shown in exhibit 1.

The Bijou Park Connector Multi-Use Trail Project meets the Community Development Block Grant (CDBG) grant program goal of increasing access to and from several low-income and underserved areas of the city. This project will connect the existing Greenway and the Al Tahoe Mobility Trail with Bijou Community Park. The Greenway and Al Tahoe Mobility Trails provide further access to active transportation networks connecting neighborhoods, commercial areas and recreational opportunities, schools, public facilities, and other areas of the community.

The project design is primarily funded by CDBG funding. However, the construction of the project will require additional funding. Currently, the project is just past 30% designed and is projected to cost approximately $1,300,000 to construct. The current funding is $977,056 163

Page 2 of 3 ends

City Council September 24, 2024
of CDBG, $204,657,000 in reallocated Cannabis revenue program funding (replaced ARPA funding that was transferred into Bijou Park Creek Restoration project) and $70,000 of City General Fund.

The Public Works Department recommends accepting the additional $172,679 of South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) funding and $400,000 of Tahoe Regional Planning Agency (TRPA) Mitigation funds.

Issue and Discussion: In order to supplement the construction budget for this project, the Public Works Department requested to withdraw $216,481.69 of TRPA Mobility Mitigation Funds and $183,518.31 of TRPA Air Quality Mitigation Funds. This is a total of $400,000 of TRPA Mitigation Funds that were approved for this project at the April 24, 2024, TRPA Governing Board Meeting.

The JPA also allocated $172,679 towards the Bijou Park Connector Multi-Use Trail at the August 23, 2024, JPA meeting. The Public Works Department recommends acceptance of this funding as well.

The Public Works Department recommends loading $172,679 of JPA funding and $400,000 of TRPA Mitigation funds into the 301-50037-48030 account as they will be used to fund the construction portion of the project.

These additional funding sources bring the total project funding to $1,849,056. This is over the combined estimated total cost of the project (design and construction) of $1,660,000. Any unused General Fund or Cannabis Revenue program funding will be reallocated to another CIP project or transferred back to the original funds after the full close out of the Bijou Park Connector project.

Financial Implications: The Public Works Department is recommending accepting the following funding and load the budget as shown in the table below:

Funding Source Account # Amount ($)
TRPA Mobility Mitigation
Funds
301-50037-33326 $216,481.69
TRPA Air Quality Mitigation
Funds
301-50037-33311 $183,518.31
JPA Funds 301-50037-33315 $172,679
Expenditures Account # Amount ($)
Construction 301-50037-48030 $572,679
Environmental Considerations: The city is currently in the process of completing an Environmental Document for the project for both the CEQA and NEPA requirements. As required by the federal funding and for the TRPA EIP permit, NEPA and an associated TRPA IEC will be completed for those concurrent requirements.

Policy Implications: This project is included as a priority connection in the Regional Active Transportation Plan, LTUSD Safe Routes to School – Middle School Connectivity Plan (2015), Lake Tahoe Environmental Improvement Program (TRPA EIP) and the City of South 164

Page 3 of 3 ends

City Council September 24, 2024
Lake Tahoe Capital Improvement Program (CIP).

The project is consistent with the South Lake Tahoe Parks, Trails and Recreation Master Plan (2014), recommendation C.3.a, that supports the creation of an interconnected off-street trail and bikeway system, and “Where possible, foster trail connections to popular recreation destinations such as Bijou Park, Regan Park, Tahoe Paradise Park, Lakeview Commons, South Lake Tahoe Recreations Area, and any new a large park in the Meyers area.” The project helps to advance the City’s 2023-2028 Strategic Plan Priority (1.4 Transportation), Action Item 1: Prioritize the implementation of trail and complete street projects including continued progress of the Greenway to Van Sickle Bi-State Park. 165
Resolution 2024-XXX September 24, 2024 Page 1 of 1
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe

CITY COUNCIL
September 24, 2024
Accept TRPA Mitigation Funds and South Lake Tahoe Recreation Facilities JPA funds for Bijou Park Connector Multi-Use Trail Project

BACKGROUND
A. The City of South Lake Tahoe has designated the Bijou Park Connector Multi Use Trail Project a viable and desired project; and
B. The City has successfully applied for; and has been awarded $977,056 of Community Development Block Grant (CDBG) Funds for the design and construction phases of the project.

C. The project requires additional funding in order to be completely funded for construction. The Public Works Department applied to withdraw $400,000 of TRPA Air Quality Mitigation Funds. The Joint Powers Authority (JPA) also is providing and additional $172,679 of project funding.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED that the City Council of the City of South Lake Tahoe:

1. Accepts $400,000 in TRPA Mitigation Funds for the construction phase of the Bijou Park Connector Multi-Use Trail Project.

2. Accepts $172,679 in JPA Funds for the construction phase of the Bijou Park Connector MultiUse Trail Project.

3. Appropriates said funds ($572,679) into CIP account 301-50037 for purposes of construction expenditures as follows.

Bijou Park Connector Multi-Use Trail Project
301 50037-33326 Revenue TRPA Mobility Mitigation Funding (+) $216,481.69 301 50037-33311 Revenue TRPA Air Quality Mitigation Funding (+) $183,518.31 301 50037 33315 Revenue Recreation JPA Funding (+) $172,679 301 50037 48030 Expenditures Construction (+) $572,679
Adopted by the City of South Lake Tahoe City Council on September 24, 2024 by the following vote:

Ayes:

Noes:

Abstain:

Absent:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
166
Regular Meeting Notice
South Lake Tahoe Recreation Facilities Joint Powers Authority Friday, August 23, 2024, 2:00pm – 3:30 pm
City of South Lake Tahoe City Council Chambers
1901 Lisa Maloff Way, South Lake Tahoe, CA 96150
The Public May Attend via a ZOOM Meeting at
https://us02web.zoom.us/j/87054801957?pwd=f8XNPUM5PCSyjaY5UpREzU1ybREcDS.1 Meeting ID: 870 5480 1957; Passcode: 283961; Phone 1-669-9000-6833 I. Call to Order and Confirmation of Agenda and quorum Page # II. Approval of Minutes of March 8, 2024 JPA meeting 1-3 III. Public comment for items not on the agenda (maximum 3 minutes) IV. Staff Report: 4-9
A. Informational items:

1. Projects status

2. Funds status updates: (Fiscal Year 2023-24 unless noted) a. Special Tax Fund Account Summary. 10
b. Administrative Expense Account Activity. 11
c. Special Reserve Account Activity & Projected Measure R Available Funds. 12 d. Schedule of Uses of JPA Special Tax Funds. 13
e. Budget for Uses of JPA Special Tax Funds, Fiscal Year 2024-25. 14

3. Staff coordination services and costs.

4. California Debt Advisory Commission (CDAC) Report

5. Audit of JPA funds.

6. Annual financial information on JPA for PNC Bank.

7. JPA staff reports updating the following JPA financial summaries:
a. Measure R cumulative accomplishments. 15
b. Measure S cumulative accomplishments. 16
c. JPA net revenue available: 2001-02 through 2024-25 17 d. Projected Measure R funds Available . 12
e. Projected Measure S Eligible Bike Trail Construction: 2024 & 2025. 18 f. 2003 through 2025 JPA Revenue & Expense Changes Analysis 19 B. Action items

1. Receive report and recommendations from Bicycle Advisory Committee on expenditure of JPA funds as authorized by Measure R, for JPA action. 20-22

2. Possible increase in annual maintenance funding for Tahoe Paradise Recreation and Park District (TPRPD). 6

3. Direction for:
a. Deposits of 2024-2025 Special Tax Revenues to Administrative Expense and Special Reserve Accounts: Authorize fiscal agent direction letter. 23 b. Adoption of JPA Budget for Uses of 2024-2025 Special Tax Funds. 14 c. Determination of funds available for Measure R purposes. 8

4. Authorization for Chair to sign letter engaging Richardson & Company LLP to audit fiscal years 2023-24 and 2024-25 for $8,200 9

5. Discussion of Consideration to Extend Measure S and direction to Staff 24-27

6. Receive & file reports: Uses of JPA funds by members or other JPA direction 9 V. Officers Reports.

VI. Adjournment & Probable Agenda and date for next (mid-year) regular JPA meeting.

Propose: Friday, January 24, 2025 at 2 pm, City Council Chambers or ZOOM Meeting The South Lake Tahoe City Council Chambers, Downstairs Airport Conference Room, and South Lake Tahoe Department of Public Works Conference Room are in compliance with the access requirements of the Americans with Disabilities Act. Any person with special needs or who desires further information regarding any matter on the agenda may contact Joanne McDonough at 530-542-6004.

This agenda was posted at the following locations in compliance with the California Open Meeting Law: El Dorado Center – 3368 Lake Tahoe Blvd; City of South Lake Tahoe Administrative Offices; Tahoe Paradise Recreation and Park District; South Lake Tahoe Recreation Center; El Dorado County South Lake Tahoe Library. A copy of the Agenda and all staff reports may be obtained by request at [email protected], or viewed in person at the City of South Lake Tahoe City Clerk's office. 167
Regular Meeting Minutes
March 8, 2024 2pm
City of South Lake Tahoe Council Chambers
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
The Public may attend via a ZOOM Mtg at the following URL:
https://us02web.zoom.us/j/88521479299?pwd=Rm83TGFCWGVtUzFPdXJJYUlmZDdUZz09 Meeting ID: 885 2147 9299; Passcode: 805109; Phone In: 669-900-6833 I. Call to Order and Confirmation of Agenda and quorum. The meeting was called to order at 2:04 pm, with all members present: Brooke Laine- El Dorado County, Scott Robbins- City of South Lake Tahoe, Judy Clot-Tahoe Paradise Recreation and Park District. The Agenda was confirmed and a quorum present.

Also present: JPA Staff Bruce Eisner, Bicycle Advisory Committee (BAC) member Russ Dahler; Donaldo Palaroan- El Dorado County staff; Attending via Zoom was Lindsey Fransen.

II. Approval of Minutes of August 11, 2023. Upon a motion by Judy Clot and a second by Scott Robbins, the Minutes were approved 3-0.

III. Election of Chairperson, determination of other officers of the JPA. Upon a motion by Judy Clot and a second by Scott Robbins, the members unanimously elected Brooke Laine as Chairperson, Scott Robbins as Vice Chairperson, and Judy Clot as Secretary.

IV. Public Comment for items not on the Agenda. None
V. Staff Report:

A. Information items:

1. Final 2023-24 assessment summary. JPA Staff Eisner said the final assessment amount is about $500 lower than the prior year.

2. JPA staff reports updating the following JPA financial summaries: JPA Staff Eisner reviewed each of the following reports.
a. Corrected FY 2022-23 Schedule of Uses: Corrected report will be sent to PNC. b. Measure R cumulative accomplishments: $500,000 for Fields & $976,500 for bike trails.
c. Measure S cumulative accomplishments: $3,033,750 in total to date with $1,080,000 for Tahoe Paradise Park maintenance; $900,000 for community play fields maintenance; $631,000 for bike trail maintenance in El Dorado County; and $422,750 for bike trail maintenance in the City.
d. JPA net revenue available 2001-02 through 2023-24 summary: total revenue of $650,186 with net revenue of $639,439 for FY 2023-24. Scott Robbins said the total and net revenues should also be shown in the equivalent 2002 dollars as adjusted by the appropriate Consumer/Construction Price Index. Mr. Eisner said he would provide a footnote to convert current dollars into 2002 dollars in future reports. e. Projected Measure R Funds Available 2024 BAC Recommendation: $60,000 f. Projected Measure S Eligible Bike Trail Construction: 2024 & 2025: 0.5 miles costing $2,500 are projected for 2024 and 1.8 miles costing $9,000 are projected for 2025.
1 1
168
g. 2003 through 2024 JPA Revenue & Expenses Change Analysis: $12,800 net gain.

3. State Controller’s Office Financial Transactions Report timely submitted. JPA Staff Eisner said the 2022-23 report was recently submitted as required.

B. Action items

1. Bicycle Advisory Committee appointments – 4 open positions. Review applications, possibly interview candidates, and make appointments to fill Regular and Alternate positions on the Bicycle Advisory Committee (BAC) as follows:
a. Regular positions – 4 open positions to serve until January 2026. b. Alternate positions to serve one-year terms.

JPA Staff Eisner indicated three incumbent BAC members have applied to serve new two-year terms: Russ Dahler, David Reichel, and Paul Amato. Lindsey Fransen has applied to serve as well. Ms. Fransen briefly introduced herself and said she looks forward to serving on the BAC. There being no additional applicants, Scott Robbins made the motion to appoint the four persons as recommended. Upon a second by Judy Clot, the JPA unanimously appointed the four members.

2. Presentation of report and preliminary project funding recommendations of the Bicycle Advisory Committee (BAC); JPA discussion and possible action in response to the report. JPA Staff Eisner presented the Committee's Report, saying there is no monetary difference from the 2023 recommendation approved by the JPA in August 2023. However, funding for a different project than in 2023 is part of the recommendation. Preliminarily, the BAC is recommending $34,000 in Measure R funds for winter snow removal ($22,000 for El Dorado County and $12,000 for the City of South Lake Tahoe) and $26,000 be set aside for the Bijou Park Connector Trail. Finally, Mr. Eisner noted the BAC is recommending the JPA adopt a resolution to reallocate $89,179 in unused Measure R funds from the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector Project to the Bijou Park Connector Trail Project. No JPA action is needed on the BAC's preliminary report; action will be sought at the August 2024 meeting.

3. Adopt Resolution – Reallocation of $89,179 in unused Measure R funds from the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector Project to the Bijou Park Connector Trail Project. JPA Staff Eisner summarized the proposed action to enable the City of South Lake Tahoe to seek matching funds to fully fund the Bijou Park Connector Trail Project for construction in 2025. Jason Burke of the City of South Lake Tahoe spoke in support of the proposed resolution. Upon a motion by Judy Clot and a second by Scott Robbins, the Resolution was unanimously adopted.

4. Adopt Resolution – Special Tax Assessment for 2024-2025 Fiscal Year. JPA Staff Eisner made a brief presentation explaining that the actual assessment summary would not be finalized until early August, 2024. Upon a motion by Judy Clot and a second by Brooke Laine, the Assessment Resolution for 2024-2025 was unanimously adopted.
2 2
169

5. Update and continued discussion of Measure S Extension. Possible action related to next steps. Robust discussion among the members and staff ensued. As noted in the staff report on pages 31-32 of the board meeting packet, there are a variety of outstanding issues for the JPA to seek input on and decide as part of their stated desire to extend Measure S.

The key issues include:

A. Length: 30 years; or tie to length of Library parcel tax extension B. Assessment Rate: keep the same rate or increase, and if so, is the increase fixed or subject to an inflation index of some kind.

C. Assessment Revenue Apportionment: between bike trail maintenance, community play field maintenance, and Tahoe Paradise Recreation and Park District maintenance.

D. Capital Improvements: whether to reserve funding for capital improvements, and if so, how much for field improvements, bike trail improvements, and/or Tahoe Paradise Park improvements.

E. Modifications to Allowable Purposes for Assessment Expenditure: Some modifications may be desirable; and will be necessary in the event money is reserved for capital improvements.

F. Extension Ballot Timing: Confirm election date of June 2026; Backup dates are March 2028 and maybe June 2030.

JPA Staff Eisner recommended the appointment of a JPA Sub-Committee of 1 to assist Mr. Eisner with the development of a plan for public outreach, campaign funding, possible advance polling (though discussion at this meeting suggested there was little enthusiasm by JPA members to consider expending JPA funds for such polling), and establishment of a campaign committee to direct and implement a Measure S Extension campaign. Chair Brooke Laine volunteered to be the Sub-Committee of 1 to work with Mr. Eisner. It was noted that the JPA's official involvement in any future extension campaign is to provide objective information about the existing Measure S and Measure R provisions, JPA funds expended and projects/accomplishments to date.

VI. Officers Reports. None.

VII. Adjournment & Probable Agenda and date for next regular JPA meeting. The next JPA meeting was tentatively set for Friday, August 23, 2024 at 2 pm. The meeting will be held in person at the City of South Lake Tahoe Council Chambers.

The meeting adjourned at 3:30 pm.
3 3
170
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) From: Bruce Eisner, JPA Staff
Subject: Staff Report for August 23, 2024 Meeting, Agenda Item IV IV. A. INFORMATIONAL ITEMS:

1. Projects status: All bond-funded projects are completed and bond funds in the JPA’s custody expended.

2. Funds status updates: Summaries of funds and accounts listed on the meeting notice are attached. These include:
a. Special Tax Fund: (Page 10) This fund receives Special taxes from the El Dorado County Auditor. Special taxes are used first to pay bond principal and interest, then the administrative expense requirement, and then are distributed to the Special Reserve Account as directed by the JPA. The balance in the Special Reserve Account represents the ongoing discretionary funds that are available to the JPA, and are generally used to fund the JPA’s maintenance obligations, and will be used to fund Measure R projects. The Special Tax Fund Summary shows activity during 2023-24;
b. Administrative Expense Account Summary: (Page 11) Payment Activity during 2023-24 is summarized along with Estimated payments during FY 24-25 with FY 23-24 funds; c. Special Reserve Account Summary & Project Measure R Funds Available: (Page 12) This report shows the available funds today along with the expected expenditures during the coming fiscal year consistent with the Budget proposed for adoption later in the agenda; d. Schedule of Uses of JPA Special Tax Funds, Fiscal Year 2023-24: (Page 13) This report shows where the past year’s funds were used and where they will be used during the coming year- essentially detailing all of the anticipated expenses summarized on the Special Tax Fund Summary; and
e. Budget for Uses of JPA Special Tax Funds: (Page 14) This budget estimates where funds collected during this budget year FY 24-25 will be expended.

3. Staff coordination services and costs: JPA staff's two invoices covering July 1, 2023 to June 30, 2024 totaled $7,075 plus the annual ZOOM Meeting Account expense of $319.80. Staff estimates Bruce Eisner's annual staff coordination costs should be closer to $10,000 as we enter another 2-year audit cycle and begin advance planning for a possible Measure S/R extension.

4. California Debt Advisory Commission (CDAC) Report: The report was timely filed, prior to 10/31/23, at no cost to the JPA, by the El Dorado County Auditor.

5. Audit of JPA Funds, FY's 2021-22 and 2022-23: In August 2022, the JPA approved the retention of Richardson & Company LLP to perform a two-year audit, at a cost of $6,400, for the fiscal years 2021-22 and 2022-23. The audit was completed in June 2024 after staff's review. A copy of the completed audit has been provided to JPA members and is available electronically upon request by any member of the public.
1 4
171
Su mmary of Audit Report:
• There were no deficiencies in internal controls.
• Financial statement disclosures are neutral, consistent, and clear. • One expense item in the Financial Transactions Report to the State Controller was reclassified to a proper classification.
• The JPA's “basis of accounting” has always been “cash basis”, which is a basis of accounting other than accounting principles generally accepted in the United State of America. Note A in the Report fully describes this topic. The JPA's financial transactions during the fiscal year are limited in number and scope, as tax revenues are received by the JPA two or three times per year and there are less than 20 expenditures per year. Cash basis accounting is reasonable under these circumstances.
• “Required Supplementary Information”: The audit states that “management has omitted management's discussion and analysis (MD&A) that accounting principles generally accepted in the United States of America require to be presented to supplement the financial statements.” The audit also states “Our opinion on the financial statements is not affected by this missing information.” The auditors explained this statement to staff as follows: “The MD&A is an executive summary that GASB says should be in financials. I ran across guidance saying it is required even for cash basis financials so I included that paragraph. It is common for smaller governments to omit the MD&A and for us to include that paragraph. I probably have over 25 [smaller agencies] that have that paragraph in their opinion.” JPA staff emailed the final audit report to the California State Controller's Office, the JPA's fiscal Agent (U.S. Bank), the El Dorado County Auditor-Controller's Office, and to the JPA's lender, PNC Bank. Paper copies have been provided to JPA members and the City Clerk's Office.

6. Annual financial information on JPA for PNC Bank: The 5 Fund Status Updates on pages 10 through 14 will be provided to PNC Bank. The financing documents (Section 10.8 (a)(1) of the Bond Indenture) require that the District provide “annual financial statements of the District in the form prepared by the District, which need not be audited or prepared in accordance with generally accepted accounting principles.” Staff and James Manning at PNC Bank have, in the past, determined that the schedules normally provided to the JPA at its summer meeting (Meeting Notice Items IV.A.2.a through IV.A.2.e) are sufficient. Staff will provide those to the bank after each summer meeting. These facts and requirements are also described in paragraph 7 of the fiscal agent direction letter. At PNC Bank’s request, a copy of past and future audits will be sent after they have been submitted to the JPA.

7. JPA Staff Reports providing the following JPA Financial Summaries: Staff is periodically providing the following financial updates to inform JPA members, Bicycle Advisory Committee (BAC) members, and the public about JPA revenues and accomplishments:
a. Measure R cumulative accomplishments. (Page 15)
b. Measure S cumulative accomplishments. (Page 16)
c. JPA net revenue available: 2001-02 through 2024-25. (Page 17) d. Projected Measure R funds available for BAC recommendation. (Page 12) e. Projected Measure S Eligible Bike Trail Construction: 2024 & 2025. (Page 18) 2 5
172
f. 2003 through 2025 JPA Revenue & Expense Changes Analysis. (Page 19) Measure R and S cumulative accomplishments will be particularly informative for the public when evaluating whether to extend Measures S & R in the future.

IV.B. ACTION ITEMS:

1. Receive report and recommendations from the Bicycle Advisory Committee on expenditure of JPA funds as authorized by Measure R for JPA action: A brief presentation will be made and any BAC members present will introduce themselves. The BAC is recommending the JPA authorize $60,000 in Measure R funds to support winter bicycle trail snow removal ($12,000 to the City of South Lake Tahoe and $22,000 to El Dorado County) and the Bijou Park Connector Trail project ($26,000).

Recommendation: Discuss the report and adopt the Committee recommendations for funding.

2. Possible increase in annual maintenance funding for Tahoe Paradise Recreation and Parks District (TPRPD).

Background: The JPA is required by Measure S to provide $50,000 in maintenance funding annually to TPRPD. The JPA has budgeted an additional $10,000 per year since summer 2016. TPRPD has come to rely upon the additional $10,000 in annual revenue to effectively operate the park.

TPRPD financial update: JPA staff communicated with TPRPD Treasurer Tom Meyer and reviewed the draft 2023-24 report for expenses through June 2024 and TPRPD's 2024-25 Budget Plan. In general, the TPRPD's budget has recovered from Covid-related impacts and appears to be on a sound footing moving forward. Therefore, staff recommends the JPA continue its current practice of adding $10,000 over the base $50,000.

Recommendation: JPA fund an added $10,000 above its base $50,000 to TPRPD for use during FY 2024-25. Direct staff to continue to work with TPRPD in this coming year to monitor TPRPD's budget. The 2024-25 budget presented to the JPA continues an added $10,000 for TPRPD.
3a. Direction for deposits of 2024-25 Special Tax Revenues to Administrative and Special Reserve Accounts : In accordance with the attached Schedule of Uses of JPA Special Tax funds for Fiscal Year 2023-24 (see Page 13 of the board packet), a letter dated March 25, 2024 directing the Fiscal Agent, US Bank, to make these deposits was signed by two JPA members and sent (see page 23 of the board packet). A similar letter for FY 2024-25 will be prepared for signatures after this meeting.

Recommendation: Ratify; Authorizing signatures on the Direction Letter. 3 6
173
3b. Adoption of JPA Budget for 2024-25: The proposed budget, prepared based on $650,123 in total Special Tax revenue, is shown on Page 14 of the board packet. This assumes that the JPA will assess at maximum rates. After paying administrative and debt service costs (estimated to be $32,600 higher than last year due to Measure S extension costs), approximately $228,420 will be available for maintenance of JPA supported facilities in the 2025-26 fiscal year, as follows: TPRPD ($60,000 – of which $50,000 is base maintenance funding and $10,000 is additional maintenance funding), the City’s fields ($50,000), and for City & County bike trails (estimating $105,000, for 21.0 miles, including new and rehabilitated Class 1 trails.). An additional $13,420 is estimated to be available for Measure R and other purposes. As noted elsewhere in the Board meeting materials, there should be sufficient money from savings and interest to ultimately allocate at least $34,000 in August 2025.

Finally, it should be noted that the JPA earned over $22,400 in interest from US Bank and $3,928 in interest from El Dorado County during FY 2023-24, benefiting from higher short-term interest rates.

Interest earnings are not included in the JPA's budget as the amount earned fluctuates over time.

Nevertheless, when short-term interest rates rise, the JPA's financial status benefits in the near term, adding to its reserves. In the near-term, this interest assists the JPA with funding Measure S extension costs (election costs for 2026, possible consultant/attorney fees to modify the Communities Facilities District, and increased staff time).

Recommendation: Adopt 2024-25 budget as presented.

Background: The JPA's budget preparation policies were developed on July 23, 2002. This policy is recounted below in an excerpt from that staff report:
“Uses of JPA special Tax Funds, timing issues: Each year, Special Taxes are collected when property taxes are paid, in December and April. The December payment is entirely used for debt service. None of the current year tax revenues are available for either Administrative or Special Reserve (Maintenance) purposes until the April tax collection. Each year, maintenance expenses are primarily incurred in the summer, and many administrative costs are due before the following April. It is necessary for the JPA to retain prior year April Special Taxes in order that current year maintenance and administrative expenses are paid when the expenditures are made and/or when payments are due.” The advance retention of prior year funds to timely pay following year maintenance (special reserve) and administrative expenses was put into effect in 2002-03, and has continued as an ongoing budgeting practice since that time.

An additional informational note: Each year, additional revenue is received by the JPA for interest earned on Special Tax revenues during the time they were on deposit in the County, prior to their transfer to the Fiscal Agent. Under the Teeter plan, the County Auditor, Joe Harn, has agreed to forward the full assessment amount to the Fiscal Agent, retaining only these interest earnings for the purposes of making minor adjustments and assessment refunds as may be necessary.”
4 7
174
3c. Determination of JPA funding available for Measure R purposes, and possible allocation of JPA special tax funds for remaining project purposes: The schedule of uses, which comprises only 2023-2024 revenues and expenses, shows $66,974 is available after paying $50,000 towards Measure S maintenance for TPRPD, an additional $10,000 allocated by the JPA for TPRPD, $50,000 towards Measure S City field maintenance, $43,500 towards County Measure S bicycle trails, and $53,000 towards City Measure S bicycle trails (which includes $14,500 for City post Measure R rehabilitated trails). However, there is $74,400 (rounded) available as of July 15, 2024 in the Special Reserve Account on deposit with US Bank. Budgeting conservatively, staff recommends allocating $60,000 towards Measure R bicycle projects, leaving about $14,000 in reserve for future years.

Recommendation: Designate a total of $60,000 for Measure R bicycle projects consistent with the BAC Recommendation.

Information Only: Projected future availability of funds for Measure R purposes: This depends on the rate at which new Measure S bicycle trails are constructed and, in the near-term, the additional funding needed to pay for Measure S Extension costs. New Class 1 bicycle trails receive priority funding, thereby reducing the Measure R funding available for bicycle-related purposes. No action needed.

Current projections are explained below:

City of South Lake Tahoe projects:
a. Bijou Park Connector to Phase 1B Greenway: Construction planned for 2025 with $172,679 in JPA funds complementing City grant funds.
b. Tahoe Valley Greenbelt, modify existing Class 1 bicycle trails behind McDonalds at the “Y” by elevating entirely out of SEZ; currently entirely a storm water drainage project.

Construction possible as early as 2025.
c. Sierra Blvd./Palmira Ave. to South Tahoe Bikeway connecting Silver Dollar to Sussex Ave.

Time frame uncertain.
d. Phase 1C of the Dennis T. Machida Memorial Greenway from Herbert Ave. to Ski Run Blvd.:

This approximately .4 mile project would connect the Phase 1A Glenwood to Herbert segment completed in 2015 with the existing/future Class 2 bicycle route along Pioneer Trail east of Ski Run Blvd. The City is taking the lead to plan and implement a future project along with desired safety improvements on Pioneer Trail.

El Dorado County projects:
a. Apache Avenue Pedestrian Safety and Connectivity Project: A 0.40 mile, Class 1 shared use path will connect the Lake Tahoe Environmental Magnet School along the west side of Apache Ave. with US Hwy 50/State Route 89 in Meyers. Construction is anticipated is to start in 2024 and finish in 2025.
b. Pat Lowe/Pioneer Trail/US 50 intersection: The County is planning to construct a roundabout similar to the Hwy 50/89 roundabout and to improve bicycle trail connections at this intersection. Construction is anticipated in 2025; this project will add .10 miles of new trail. c. Dennis T. Machida Memorial Greenway- Upper Truckee Bridge at Johnson Meadow: This proposed 1.2 mile Class 1 shared use path would extend the Greenway from is current 5 8
175
terminus at Sierra Blvd. to Barton Hospital with a new bridge over the Upper Truckee River.

Construction is expected no sooner than 2025.
d. Dennis T. Machida Memorial Greenway extension between the Upper Truckee Bridge at Johnson Meadow segment and the Pioneer Trail/US 50 intersection in Meyers: this remaining southern portion of the Greenway is approximately 4 miles. The County is pursuing the original Greenway right-of-way alignment east of the Lake Tahoe Airport to Elks Club Drive, and then south to the Pioneer Trail/US 50 intersection to tie into the existing Class 1 trail system in Meyers; and

4. Authorization for Chair to sign letter engaging Richardson & Company LLP to audit fiscal years 2023-24 and 2024-25 for $8,200: As a policy matter, the JPA found that the establishment of an ongoing relationship with a CPA firm is a good way to ensure future JPA financial stability.

Section 12410.6(b) of the California Government Code requires auditor rotation (either the firm or the audit partner responsible for reviewing the audit) after six years. Richardson & Company recently completed their fourth audit of the JPA (covering a total of eleven years). The current audit partner has overseen the last two audits covering four years.

In light of Richardson & Company's bid to prepare the next two-year audit for $8,200 and staff's experience soliciting three bids two years ago ($6,400 from Richardson & Company and $10,000 and $10,200 from two other firms), staff once again recommends contracting with Richardson & Company for the next two-year audit. The cost is $1,800 higher than the recently completed audit, reflecting a 28% increase. Staff has historically recommended the JPA spread the audit cost over two years in the Administrative Budget. The new annual amount of $4,100 is reflected in the Budget for Uses (Page 14).

Recommendation: Authorize the JPA Chair to sign the two-year engagement letter covering FY's 2023-24 and 2024-25, at a cost of $8,200, with Richardson & Company LLP.

5. Discussion to Consider Extending Measure S and Direction to Staff: See separate memo to the JPA on pages 24 through 27 of the board materials. No specific action is requested.

6. Receive and file reports on uses of JPA funds by member agencies and/or other JPA action:

This action item is in response to a recommendation in the 2006 audit. If the JPA has requests of member agencies in response to their reports, this item is worded so that the JPA can act. 6 9
176
Special Tax Fund Activity Report for August 2024 mtg
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) From: Bruce Eisner, Staff to JPA
Subject: Special Tax Fund Activity July 1, 2023 – July15, 2024, and projected minimum balance in Special Tax Fund. Balances in Bond Redemption and Bond Interest Accounts will be zero after September 1, 2024 Receipts Transfers Balance
Balance on June 30, 2023 $0.00
July-Sept June through August Interest posted 405.05 $405.05 July-Oct Transfer June through August interest to Interest Account $405.05 $0.00 January 01/18/24 County Tax Receipt Received $390,000.00 $390,000.00 March Transfer funds to Interest Account for March payment $45,446.90 $344,553.10 Feb – May Jan. through April interest posted $5,387.69 $349,940.79 March – June Jan. through April interest transferred to Interest account $5,387.69 $344,553.10 June 06/26/24 County Tax Receipt Received $260,000.00 $604,553.10 June May Interest posted $1,521.30 $606,074.40
June June 30, 2024 Balance (Required transfers not completed) $606,074.40 July May Interest transferred to Interest account $1,521.30 $604,553.10 July June Interest posted $1,658.10 $606,211.20
July Transfer to Bond Redemption Account $261,132.00 $345,079.20 For 9/01/24 payment $345,079.20
July Transfer to Administrative Expense Account $24,500.00 $320,579.20 July Transfer to Interest Account for 9/01/24 payment $45,446.90 $275,132.30 July Transfer Special Tax Fund Account Balance to $275,132.30 $0.00 Special Reserve Fund Account
Balance in Special Tax Fund Account after transfers July 15, 2024 $0.00 __________________
Bond Interest payment of $39,788.99 due on March 1, 2025 ($32,161.23 taxable and $7,627,76 tax-exempt) will be paid from Special Taxes received by El Dorado County Auditor with December 10, 2024 property tax revenues.

Note there are remaining JPA special taxes retained by El Dorado County Auditor after Teeter Plan deposit and recording of 2023-24 JPA interest earnings on cash in the County Pooled Money Acct.

Timeframe Activity
10 177
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) From: Bruce Eisner, Staff to the JPA
Subject: Administrative Expense Account Activity, July 1, 2023 – June 30, 2024 and Projected Administrative Expense Account Activity through June 30, 2025 Actual Administrative Expense Account Activity July 1, 2023 – June 30, 2024 June 30, 2023 Administrative Expense Account carry forward balance $ 58,618.71 Interest earnings retained in account, as of 6/30/2024* $ 191.60 Prior year interest carryover -$ 173.76
July 1, 2023 – June 30, 2024 actual expenses:

Requisition #118 – staff support - 01/01/23 - 06/30/23 $ 2,650.00 Requisition #119 – staff support reimbursements $ 299.80 Requisition #120 – NBS 10/01/23 – 12/31/23 + Expenses $ 2,347.72 Requisition #121 – NBS 01/01/24 – 03/31/24 + Expenses $ 2,332.72 Requisition #122 – staff support - 07/01/23-12/31/23 $ 3,600.00 Requisition #123 – NBS 04/01/24 – 06/30/24 + Expenses $ 2,332.72 Requisition #124 – US Bank Fiscal Agent Fee 3/24 – 2/25 $ 1,500.00 Total administrative expenses paid 07/01/23-06/30/24 -$15,062.96 Administrative Expense Account Balance, US Bank, 6/30/2024 $ 43,573.59 Transfer in from Special Tax Fund, per March 25, 2024 letter $ 24,500.00 Administrative Expense Account Balance, US Bank, 7/15/2024 $ 68,073.59

Projected Administrative Expenses prior to 6/30/2025: (actual & budget estimates) Requisition #125 – NBS 04/01/24 – 06/30/24 + Expenses $ 2,332.72 Requisition #126 – Richardson & Company (2-year Audit) $ 6,400.00 JPA staff support - 1/01/24 – 6/30/24 + Exp (actual) $ 3,794.80 Database preparation- NBS contract (estimated) $ 9,500.00 Fiscal Agent fee, 3/24 to 2/25 $ 1,500.00
JPA staff support 7/01/24 – 12/31/24 (estimated) $ 5,000.00 Required Audit – set aside- not expended $ 3,500.00
Total expected additional expenses by 6/30/25 -$32,027.52 Projected Administrative Account Balance 6/30/25 $36,046.07 (Before Transfer of Budgeted FY 2025-26 funds in June 2025) Transfer in from Special Tax Fund, per future August 23, 2024 letter $ 57,1 00.00 (This is the proposed Administrative Budget for 2025-26 with 2024-25 Special Tax Funds)
Projected Administrative Account Balance 6/30/25 $ 93,146.07 (After August 23, 2024 letter directing the transfer of funds) ________________
* Total 2023-24 Administrative Expense Account interest earnings was $2,730.07; all but the amount shown was transferred to the interest account during the year. 11 178
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) From: Bruce Eisner, Staff to JPA
Subject: Special Reserve Account Summary & Projected Measure R Funds Available July 15, 2024 Special Reserve Account carry forward balance $ 390,435.39 August 2024 Requisitions #143 through #147, Measure S maintenance $ -206,500.00 Balance after Measure S Requisitions $ 183,935.39
Prior year set-aside for Bijou Park Connector, per BAC report recommendations of August 1, 2019 and September 2, 2020 $ -57,500.00 Prior year set-aside for Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector, per BAC report recommendations of August 11, 2022 and August 11, 2023. These funds approved for transfer to the Bijou Park Connector on March 8, 2024 $ -52,000.00
Available Special Reserve Balance as of August 23, 2024 $ 74,435.39 If the JPA approves $60,000 for Measure R on August 23, 2024, then the Projected Special Reserve Fund Balance after
August 23, 2024 will be $ 14,435.39
El Dorado County Auditor's tax and interest revenues not yet transferred to US Bank as of August 2, 2024 (rounded) $ 21,000.00 Estimated Uncommitted Special Reserve Funds Balance after August 23, 2024 $ 35,435.39
12 179
Schedule of Uses FY 2023-24 Funds - August 23, 2024
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) Michelle Knutson, US Bank
PNC Bank
From: Bruce Eisner, Staff to JPA
Subject: Schedule of Uses (Actual uses) of JPA Special Tax Funds, Fiscal Year 2023-2024 Revenue from Special Taxes to be collected, fiscal year 2023-24 $650,186.00 Less: Annual Collection Cost - Auditor’s Office) -$10,746.10 Net FY 2023-24 Special Tax Revenue $639,439.90
Funds received by US Bank as of June 30, 2024:
a. January 18, 2024 $390,000.00
b. June 25, 2024 $260,000.00
Subtotal funds received by June 30, 2024; available August 23, 2024 $650,000.00 Note: Balance of prior year Special Taxes and interest on deposit with El Dorado Co and not transferred to the JPA as of June 30, 2024 $21,808.00 Fiscal year 2023-24 Special Taxes pay for the following costs – items #1, #2, and #3 Uses of Funds:

1. Debt Service: -$352,025.80
March 2024 Interest $45,446.90
September 2024 Interest $45,446.90
September 2024 Principal Redemption $261,132.00

2. Administrative Expense Account: FY 2023-24 budgeted costs due by 6/30/25: -$24,500.00 a. Annual Assessment Database Update (due quarterly) $9,500 b. Fiscal Agent Fee (US Bank) $1,500
c. Staff services to JPA, budget (7/01/24 -6/30/25) $8,000 d. Audit required by State Controller – set aside for 2024 cost* $3,500 e. Contingency $2,000
Total of $24,500.00 to be paid during FY 2024-25 with 2023-24 Special Taxes transferred from the Special Tax Fund Account to the Administrative Expense Account by June 30, 2024 at JPA Direction (March 25, 2024 letter).

Subtotal: Funds available June 30, 2024 in Special Reserve Account $273,474.20

3. Special Reserve Account – The following summer season 2024 maintenance activities -$206,500.00 a. TPRPD- FY 2024-25 Base annual maintenance support $50,000 b. TPRPD- FY 2024-25 Additional maintenance support $10,000 c. City of SLT Fields Maintenance 2024-25 $50,000
d. City of SLT Bike Trails Maintenance 2024-25 $53,000
e. El Dorado County Bike Trails Maintenance 2024-25 $43,500 Subtotal: Available Funds for Measure R and other uses as of August 23, 2024 $66,974.20 Add anticipated prior year Teeter Plan Special Taxes (to be received October 2024 or later) $10,000.00 Total anticipated funds available for Measure R and other uses $76,974.20 Recommended amount for Measure R $60,000.00
Remaining FY 2023-24 Special Tax Fund Balance after Measure R funds allocated $16,974.20 __________________
* $3,500 was budgeted during FY 23-24; the new two-year audit covering FY's 2023-24 and 2024-25 will cost $8,200.

If approved by the JPA, the audit will be performed and paid in spring 2026. $4,100/year will be budgeted in 2024-25 and 2025-26 13 180
Budget of Uses FY 2024-25 Funds - August 23 2024
August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) Michelle Knutson, US Bank
Compass Bank PNC Bank
From: Bruce Eisner, Staff to JPA
Subject: Budget for Uses of JPA Special Tax Funds, Fiscal Year 2024-2025 Estimated Revenue from Special Taxes to be collected, fiscal year 2024-25 $650,123 Less: Annual Collection Cost - Auditor’s Office, full cost required -$10,746 Estimated Net Special Tax Revenue $639,377
Fiscal year 2024-25 Special Taxes pay for the following costs – items #1, #2, and #3 Uses of Funds:

1. Debt Service: -$353,857
March 2025 Interest $39,788.99
September 2025 Interest $39,788.99
September 2025 Principal Redemption $274,279.00

2. Administrative Expense Account: FY 2025-26 budgeted costs due by 6/30/26: -$57,100 (Paid with FY 2024-25 Special Taxes)
a. Annual Assessment Database Update (due quarterly) $9,500 b. Fiscal Agent Fee (US Bank) (due 4/20) $1,500
c. Staff services to JPA, budget (7/01/24 -6/30/25) $10,000 d. Audit required by State Controller – set aside for 2026 cost* $4,100 e. El Dorado County Election Costs $20,000
f. Consultant/legal fees for Measure S Extension $10,000 f. Contingency $2,000
Total of $57,100 to be transferred from the Special Tax Fund to the Administrative Expense Account by June 30, 2025 at JPA Direction

3. Special Reserve Account Balance after Debt Service and Administrative Expenses $228,420 This is the estimated amount of excess funds to be placed by the Fiscal Agent in the Special Reserve Account (per Bond Indenture 3.7) for JPA expenditures through signed Requisitions in August 2025 for the following Maintenance Purposes:
a. TPRPD- FY 2025-26 Base annual maintenance support $50,000 b. TPRPD- FY 2025-26 Additional maintenance support $10,000 c. City of SLT Fields Maintenance 2025-26 $50,000
d. City of SLT Bike Trails Maintenance 2025-26 $56,000
e. El Dorado County Bike Trails Maintenance 2025-26 $49,000 f. Available Funds for Measure R and other uses as of June 30, 2025 $13,420 Remaining Special Reserve Fund Balance after Measure R funds allocated $0 ___________________
*Two year audit of FY's 2023-24 and 2024-25 to cost $8,200 will be performed and paid in spring 2026. 14 181
August 23, 2024
To: JPA members and Bicycle Advisory Committee (BAC)
From: Bruce Eisner, JPA Staff
Subject: Staff Report – Measure R cumulative accomplishments through June 2024 Field Projects - $500,000 limit under Measure R:

Measure R funded the following projects on Lake Tahoe Unified School District fields:
 Sierra House field rehabilitation, $134,000; part of a larger drainage project at the site.  STHS softball field funding, $90,000, ensured an accessible public restroom at the site.  An added (3rd) softball/Little League sized field at the Al Tahoe site, and a relocated and upgraded T-Ball field at the Al Tahoe site - $276,000.

There is no further JPA funding available for fields rehabilitation. However, the Fields Advisory Committee (FAC) members (John Dalton, Chair; Steve Weiss, Vice-Chair; Steve Noll; Brian Hogan; and Ken Riegal) agreed in January 2018 to remain in their positions on an indefinite basis for potential consultation about community fields matters.

In November 2018, JPA staff became aware that a local service club may be interested in investing in improvements to the South Tahoe Middle School (STMS) softball field. JPA staff provided the names of FAC members and information about past FAC discussions about that field to the Club.

Bicycle Trail Projects – Through June 2024 – cumulative $976,500:

Measure R funded the following projects:
 $100,000 local match funding that facilitated the City’s receipt of a $576,000 grant for a 2014 project that rehabilitated 2.9 miles of its pre-Measure S Class 1 bicycle trails.  $88,000 funded replacement of decking on two bicycle bridges; and $62,000 funded inclusion of Zone 5 in the 2014 project; neither had been in the grant application.  Snow removal for winter use of both City and County Class 1 bicycle trails.  Signage for the City’s 2014 project trails and the County’s post Measure S trails.  Repair of failed surfacing of the County’s US 50/Sawmill bicycle bridge.  Repair of structure under the County’s Lake Tahoe golf course raised walkway.  Local match funding for Al Tahoe/Johnson to US 50 Class 1 ATP project. In January 2023 the JPA reallocated $30,684 in unused Measure R funds from this project to the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector Project. Therefore, $34,316 in Measure R funds were spent on the Al Tahoe/Johnson to US 50 Class 1 ATP project.
 Annual maintenance funds in the amount of $14,500 per year is now automatically being allocated to maintain the City’s 2.9 miles of rehabilitated Class 1 trails.  2016 campground loop, Meek’s bridge to Edgewood Circle, and Lakeview Commons to Alta Mira Class 1 pavement sealing and rehabilitation.
 In summer 2019 and 2020, the JPA set aside $29,500 and $28,000, respectively, towards funding the Bijou Park Connector to the Greenway Phase 1b/2 project (Glenwood Way to Sierra Blvd) that was finished in 2021.
 In summer 2021, 2022, and 2023, the JPA set aside $26,000 each year towards the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector. In January 2023 the JPA reallocated $30,684 in unused Measure R funds from the Al Tahoe/Johnson to US 50 Class 1 ATP project to this project. $89,179 was transferred in March 2024 by the JPA to the Bijou Park Connector project.
15 182
August 23, 2024
To: JPA members and Bicycle Advisory Committee (BAC)
From: Bruce Eisner, JPA staff
Subject: Staff Report – Measure S cumulative accomplishments through June 2024 The Measure S bond funded the following projects – the Bond was $5,815,000 total:
 The City of South Lake Tahoe ice arena.
 The synthetic turf field at Lake Tahoe Community College. This was the community’s first synthetic turf field.
 Improvements to Tahoe Paradise Park including:
a. Pavement rehabilitation.
b. New playground equipment.
c. Lake water drain repair.
d. Tennis courts rehabilitation.
e. Purchase of New Holland loader for snow removal & grounds maintenance. f. New roof and natural gas installation to manager’s home. g. Natural gas installation for the recreation room.

Measure S Special Taxes have cumulatively funded the following maintenance through June 2024:

Project Description Amount__
Tahoe Paradise Park maintenance $1,080,000
Community Playfield maintenance $ 900,000
City of South Lake Tahoe – post Measure S trails: $ 422,750 Segment Length $ Annual $ Cumulative
 Ski Run 2.00 $10,000 $205,000
 Community playfield 0.40 $ 2,000 $ 40,000
 Lyons Avenue 0.20 $ 1,000 $ 17,000
 15th Street 0.40 $ 2,000 $ 40,000
 El Dorado Beach 0.35 $ 1,750 $ 19,250
 Harrison Avenue 0.50 $ 2,500 $ 22,500
 Greenway, Phase 1 0.50 $ 2,500 $ 17,500
 El Dorado Beach-Ski Run 0.75 $ 3,750 $ 22,500
 Sierra Blvd. 0.60 $ 3,000 $ 12,000
 Al Tahoe Blvd. 0.40 $ 2,000 $ 6,000
 South Tahoe Greenway 1b/2 1.00 $ 5,000 $ 15,000
 Lake Tahoe Blvd. 0.60 $ 3,000 $ 6,000

County of El Dorado – post Measure S trails: $ 631,000
 Pioneer trail class 2** 3.20 $16,000 $ 336,000
 Sawmill Phase 1a-
Santa Fe to LT golf course 1.00 $ 5,000 $ 85,000
 Sawmill Phase 1b-
 LT golf course to Sawmill 0.50 $ 2,500 $ 40,000
 Sawmill Phase 2a-
LT Blvd to Echo View 0.60 $ 3,000 $ 36,000
 Sawmill Phase 2b-
Echo View to US 50 1.40 $ 7,000 $ 56,000
 Lake Tahoe Blvd. 1.70 $ 8,500 $ 76,500
 San Bernardino Bike Trail 0.30 $ 1,500 $ 1,500
CUMULATIVE MEASURE S MAINTENANCE FUNDING $3,033,750
** Measure R allows this Class 2 funding to be used on any County Class 1 or Class 2 trail. The County has used this provision to fund in excess of $73,000 for Pat Lowe trail improvements in Meyers and nearly $80,500 for Sawmill and Lake Tahoe Blvd. trail improvements.
16 183
August 23, 2024
To: JPA Members
From: Bruce Eisner, JPA staff
Subject: Staff Report – JPA Gross and Net Revenue History 2001-02 through 2024-25 Fiscal Year Gross Special Net Special Tax After
Ending June 30 Tax Revenue County Handling Deducted
2002 $602,064 $596,043.
2003 $617,875. $611,696.
2004 $616,738. $610,571.
2005 $617,496. $611,321.
2006 $619,658. $613,461.
2007 $623,219. $616,987.
2008 $625,457. $619,202.
2009 $623,535. $617,300.
2010 $633,909. $627,570.
2011 $632,630. $626,309.
2012 $632,599. $626,373.
2013 $632,320. $625,997.
2014 $632,038. $625,808.
2015 $634,468. $628,123.
2016 $647,233. $636,145.
2017 $647,571. $636,497.
2018 $649,075. $637,996.
2019 $648,471. $637,731.
2020 $648,477. $637,729.
2021 $650,885. $640,108.
2022 $650,784. $640,038.
2023 $650,701. $639,954.
2024 $650,186. $639,440.
2025 $650,123. $639,377.* **
2026
2027
2028
2029
2030
Notes:
* Estimated based on prior years ($10746 in County fees). ** Based upon the Bureau of Labor Statistics CPR for the SF Bay Area, the net revenue of $639,377 is worth $346,358 in December 2000 dollars (a reduction of 84.6%). Based on the California Construction Cost Index (CCCI), the $639,377 is worth $255,751 in December 2000 dollars (a 150% reduction).

1. 2029-2030 is the last JPA Special Tax year; the last principal/interest payments are Sept. 1, 2030.

2. Under current financial policy, the JPA will fund 2030-31 maintenance for the Measure S field at LTCC, City & County bicycle trails, and Tahoe Paradise Park in July 2030.

3. The County handling direct charge was 1% of gross revenue through 2014-15 (approximately $6,200/year); actual cost thereafter ($10,746 in FY 23-24.)

4. The JPA changed special tax consultants beginning with fiscal year 2015-16.

5. When the original JPA bond was issued in 2001, the projected gross special tax revenue was $600,000 for years 2001-02 through 2029-2030.

6. When the original JPA bond was issued in 2001, an “administrative expense allowance” of $10,000 per year was deducted from gross special tax revenue; therefore, bond security was based upon net special tax revenue of $590,000 through all years.

7. The “administrative expense allowance” has never been realistic, if costs for direct charge, JPA staffing, fiscal agent fee, and special tax consultant are all considered. 17 184
August 23, 2024
To: JPA Members and Bicycle Advisory Committee (BAC)
From: Bruce Eisner, JPA staff
Subject: Staff Report – Projected Measure S Eligible Bike Trail Construction: 2024 and 2025 Current Measure S maintenance (automatic allocations) August 2023:

Local Government $ Annually Miles
County Measure S $ 43,500 8.70
City Measure S $ 38,500 7.70
City Measure R rehabilitated Class 1 $ 14,500 2.90
Subtotal $ 96,500 19.30
No Additions to Measure S Automatic Funding for 2024:

Therefore, 2024 Projected Measure S
Funding Remains Unchanged $ 96,500 19.30
Projected Balance of 25 miles remaining
(@ $5,000./mile funding) $ 28,500 5.70
Likely 2025 Additions to Measure S Automatic Funding for 2025:

Year Description $ Annually Miles
2025 County – Apache Ave. $ 2,000 0.40
County – Pioneer Tr./Hwy 50 $ 500 0.10
City – Bijou Park Connector $ 3,000 0.60
Subtotal – Projected 2025 additions $ 5,500 1.10
2025 Projected Measure S Funding $102,000 20.40
Projected Balance of 25 miles remaining
(@ $5,000./mile funding) $ 23,000 4.60
18 185
August 23, 2024
To: JPA Members
From: Bruce Eisner, JPA staff
Subject: Staff Report – 2003 through 2025 JPA Revenue & Expense Changes Analysis (Note: The following are approximate annual amounts, “order of magnitude” analysis.) $ Increase/
Net JPA Revenue Available Reduction

2003: $618,000 gross special tax revenue.

Less: Auditor handling fee for direct charge ($7,000) $611,000 2024: $650,000 gross special tax revenue.

Less: Auditor cost recovery for direct charge ($10,750) $639,000 Net Special Tax Revenue Growth $28,000
Administrative Expense Cost Changes:

JPA staff (unchanged rate/hour):
2003: One meeting/year $ 4,000
2024: One staff and two meetings/year; SCO report $ 8,000 ($4,000) Audit – Required by SCO - annual or set-aside ($3,500)
Annual Database preparation:
2004: Individual consultant who retired $ 1,500
2024: NBS database firm $ 9,500 ($8,000)
Administrative expense cost changes ($15,500)
Debt Service Refinance:
2025 refinanced debt Service cost $354,000
2025 debt service cost if not refinanced $364,000
Subtotal – Added net usable revenue due to refinancing $10,000 Tahoe Paradise Resort:

Added funds needed due to inflationary & deferred maintenance increases ($10,000) Net Realizable for Measure R purposes $12,500
19 186
Bicycle Advisory Committee (BAC), of the
South Lake Tahoe Recreation Facilities
Joint Powers Authority (JPA)
Advisory Committee members:

Peter Fink, David Reichel, Russ Dahler, Charles Nelson
Paul Amato, Nick Speal, Lindsey Fransen
Biannual Joint Powers Authority Bicycle Advisory Committee (BAC) Report August 23, 2024
To: South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) From: Bicycle Advisory Committee (BAC)
Subject: BAC funding recommendations for 2024 and update on past projects.

BAC 2024 project recommendations for expenditure: $60,000* 2024-2025 City winter snow removal $12,000
2024-2025 County winter snow removal $22,000
Bijou Park Connector $26,000

TOTAL FUNDING RECOMMENDATION: $60,000
________________
* Available Special Reserve Account funds after payment of Measure S maintenance and Measure R special projects previously recommended by the BAC and approved by the JPA. The adopted Budget for use of FY 2023-24 Special Tax Funds shows $50,727 available for Measure R projects. However, the Special Reserve Account has an unallocated balance of $74,435.39 (as of July 15, 2024). Therefore, $60,000 is safely available for 2024, after which a balance of at least $14,435.39 remains in reserve.

Measure R requires needed maintenance by the local jurisdictions to be the BAC’s top priority.

Currently, the BAC finds the City of South Lake Tahoe and El Dorado County are performing necessary maintenance with Measure S funds. As such, Measure R funds can be recommended by the BAC for older bike trail rehabilitation or new bike projects.

For 2024, the BAC's top priority project for funding is $26,000 in new funding towards the Bijou Park Connector Project. If the JPA approves the BAC recommendation, $172,679 in JPA approved funds will be available for the Bijou Park Connector Project.** ________________
** Prior to this meeting, $146,679 has been allocated by the JPA to the Bijou Park Connector Project, $29,500 and $28,000, respectively, were approved in 2019 and 2020. $89,179, previously-authorized by the JPA for the Sierra Blvd./Palmira Ave. Project, was transferred by the JPA in March 2024 to the Bijou Park Connector Project. In return, the City has agreed to secure all other necessary funding so it can bid/construct the complete project in 2025. 1 20
187
Bicycle Advisory Committee (BAC), of the
South Lake Tahoe Recreation Facilities
Joint Powers Authority (JPA)
Advisory Committee members:

Peter Fink, David Reichel, Russ Dahler, Charles Nelson
Paul Amato, Nick Speal, Lindsey Fransen
The next two pages of this report includes historical and background information only:

Other BAC priorities for future funding include the following:

1. Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector Project.

2. Sussex Avenue/Car Wash Connector Trail to the existing bike trail along the Trout Creek Meadow.

3. Complete the Greenway by finishing Section 1C and the Upper Truckee Bridge/South Y Connector.

4. Added JPA funding may be needed for City and/or County winter snow removal in future years.

Status of prior JPA approved projects:

1. The JPA reserved $57,500 for the Bijou Park Connector Trail (2019 and 2020); this money has not yet been transferred to the City.

2. The JPA reserved $78,000 for the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector project (2021, 2022, and 2023); $26,000 was transferred to the City for survey work ($6,495 remains unspent) and $52,000 remains reserved but not yet transferred. The JPA approved the transfer of $58,495 to the Bijou Park Connector Project in March 2024 along with $30,684 remaining unspent from the Al Tahoe/Johnson Blvd. ATP Project (See #5 below).

3. The City’s Sierra Blvd (.6 mile) project was constructed in 2019 and began receiving an automatic Measure S annual allocation of $3,000 in 2020.

4. The JPA had provided a total of $10,000 in 2015 and 2016 for way finding signage on the City and County Class 1 bicycle pathways. The JPA provided an additional $1,000 in 2019 to complete fabrication. Signs were installed in the County by fall 2019 and in the City by September 2020.

5. The JPA funded a $65,000 match to the Al Tahoe/Johnson ATP project (0.4 miles), which was constructed during 2020. This project began receiving an automatic Measure S allocation of $2,000 beginning in 2021. At the BAC's recommendation, the JPA reallocated $30,684 in unused funds from this project to the Sierra Blvd./Palmira Ave. to South Tahoe Bikeway Connector Project on January 27, 2023. The $30,684 was then approved in March 2024 for transfer to the Bijou Park Connector Project.

6. The JPA has funded $20,000 to $22,000 annually since 2017 for El Dorado County winter bike path snow removal.

7. The JPA has funded $10,000 to $12,000 annually since 2016 for City winter bike path snow removal. In 2014 the City was authorized to use $10,000 in surplus “bike trail rehabilitation funds” for a pilot snow removal project.
2 21
188
Bicycle Advisory Committee (BAC), of the
South Lake Tahoe Recreation Facilities
Joint Powers Authority (JPA)
Advisory Committee members:

Peter Fink, David Reichel, Russ Dahler, Charles Nelson
Paul Amato, Nick Speal, Lindsey Fransen
Status of prior BAC recommendations, with date the BAC first made the recommendation:

The following recommendations have been accomplished:

1. January 2016 #1: Pavement improvements to the Class 1 Campground loop, Meeks bridge to Edgewood Circle, and Lakeview Commons to Alta Mira with City’s 2017 project.

2. January 2016 #21: County’s golf course boardwalk repairs were completed in 2018.

3. January 2016, #7: Eloise Avenue, was repaved with City’s 2017 project.

4. January 2016, #9: County’s addressing Pat Lowe – Pioneer/US 50 bicycle trail alignment.

5. January 2016 #3: Pavement improvements to the Measure S Class 1 15th Street Bike Trail were completed during 2020.

6. January 2016, #6: Additional way-finding signage on the street network in the Y area was completed during 2020.

7. January 2016, #2: Installation of a yellow center line on the Linear Park bike path. The City completed the work in 2023.

The following recommendations have not been completely accomplished:

1. January 2016, #4: Connection to the Sierra Blvd project: The BAC recommended that an easement be secured to connect the existing Class 1 trail behind Scusa to the planned Sierra Blvd bike way project. TRPA has recently developed an active transportation checklist and recommends local government incorporate the checklist into their permitting process. It should be noted that if the checklist had been in place at the time the adjoining fitness center expanded their parking lot, the applicant would have been required to grant an easement for the trail. The JPA allocated $78,000 for this project over three years (2021, 2022, and 2023).

2. January 2016, # 5: The BAC recommended adding green paint to the Class 3 street crossing area at Eloise and Dunlap Avenues, as recommended in the 2016 TRPA Active Transportation Plan (ATP) Complete Street Resource Guide.

3. January 2016, #8: The BAC recommended enhanced street crossings within the Tahoe Valley Area Plan (TVAP) as noted in the TVAP bike study and as recently recommended in the Highway 50 Road Safety Audit.

4. January 2016, # 10: The BAC recommended the City analyze the feasibility of connecting the end of Melba Drive to the airport property, generally along the pre-existing campground roadway.

5. January 2017: The BAC encourages the City and County to pursue more aggressive and larger grant applications in the future. This recommendation was not given a priority #.

6. July 2017: STPUD officials have suggested the possibility of incorporating Class 1 bicycle trail planning along its sewer force main from the Sierra Tract to Meyers. Recently, El Dorado County staff have done some “conceptual thinking” about this project as it relates to the Greenway segment they are actively designing between Sierra Blvd. and South Avenue, including a new crossing of the Upper Truckee River. The BAC supports this concept in planning new Class 1 bicycle pathways. This recommendation had no priority #. 3 22
189
23 190
August 23, 2024
To: South Lake Tahoe Recreation Facilities JPA Board Members From: Bruce Eisner, Staff to the JPA
Subject: Measure S Special Assessment Extension Discussion Staff proposes the following objectives for the JPA's discussion about extending Measure S:

1. Review prior consensus discussions to date

2. Review Extension Timeline

3. Review Draft Extension Budget

4. Review proposed consensus building process

5. Review extension parameters and continue discussions

1. Review of Prior Consensus Discussions to date:

Summary of JPA Discussion in August 2023 and March 2024: There is unanimous support of the JPA members to extend Measure S, but it was premature to decide on the parameters of an extension, including:

Length: 30 years; or tie to length of Library parcel tax extension? Assessment Rate: keep the same rate or increase, and if so, is the increase fixed or subject to an inflation index of some kind. JPA member Scott Robbins has suggested using a construction cost index of some kind. The California Construction Cost Index (CCCI) shows an increase of 150% between December 2000 and December 2023. The Bureau of Labor Statistics Consumer Price Index for the San Francisco Bay Area shows a 84.6% increase over the same period. All indexes have constraints and will directly apply to bicycle trail construction/maintenance costs.

Assessment Revenue Apportionment: between bike trail maintenance, community play field maintenance, and Tahoe Paradise Recreation and Park District maintenance.

Capital Improvements: whether to reserve funding for capital improvements, and if so, how much for field improvements, bike trail improvements, and/or Tahoe Paradise Park improvements.

Modifications to Allowable Purposes for Assessment Expenditure: Some modifications may be desirable; and will be necessary in event money is reserved for capital improvements.

Extension Ballot Timing: Election date options are June 2026; March 2028; and maybe June 2030.

Funding Overview: Approximate current net JPA revenue per year - $640,000 Existing Annual Measure S base facilities maintenance – passed Sept. 19, 2000:

Field at LTCC - $ 50,000
Tahoe Paradise Recreation and Park District facilities - $ 50,000 Post-Measure S bicycle trails:
$5,000/mile/year for up to 25 miles ($125,000.) $125,000 Subtotal, current Measure S base maintenance requirements $225,000 - Estimated 2030 annual costs for staff, audit, database, fiscal agent $ 40,000 Projected Measure R “protected base” funding to maintain old trails $ 25,000 Total projected annual base non-debt-service costs by 2030 $290,000 1 24
191
2019 General Thinking for an Extension: Extending Measure S was discussed with the JPA, the Bicycle Advisory Committee, and several representatives from the dormant Fields Advisory Committee in 2019. At that time the following allocation of the expired debt service, approximately $350,000/year, had general support of all parties:
a. Increased annual field funding $ 50,000
b. Increased TTPRD base funding $ 60,000
c. Increased /mile bicycle trail funding ($5,000/mile x 25 miles) $125,000 Subtotal – Increased annual base maintenance funding - $235,000

Balance available for capital improvements $115,000*
__________
* The first $500,000 in available capital improvement money, at $115,000/yr., was proposed for field improvements; thereafter, the annual $115,000 in capital improvement money would be available for bicycle related improvement or maintenance projects.

Recent JPA discussions have suggested a 30-year extension seeking voter approval in June 2026.

Undecided is whether to modify the special tax rate with some form of cost-inflation index. Also undecided is what technical modifications should be made to the scope of facilities and services.

2. Measure S Extension Draft Timeline:

Proposed Date Action(s) Legal Considerations
August 2024 Regular JPA Mtg.- staff report outlining
process and budget
none
January 2025 Regular JPA Meeting:
• Staff Update on Measure S
process and calendar
• Finalize consensus process
• Adopt Annual Assessment
Resolution
• Appoint BAC Members
none
Jan to Oct 2025 Implement Consensus Process with
stakeholders
none
August 2025 Regular JPA Meeting:
• Status of consensus process
• Discuss parameters of extension
• Adopt Budget and other regular
business
none
2 25
192
Proposed Date Action(s) Legal Considerations
October 31, 2025 Special JPA Meeting & Public Hearing
• Adopt Resolution of Consideration
• Approve Amendment #3 to the
Amended Joint Facilities
Agreement
• Approve 3rd Amendment to
Measure S
• With JPA approval, submit each to
the City, County, and Tahoe
Paradise RPD for respective
approvals during November
Begins actions governed by
strict timelines. City Clerk to
Certify the 2 adopted
resolutions. Approvals by the
3 JPA member boards needed
by December 7, 2025.

December 12, 2025 Special JPA Meeting & Public Hearing
• Adopt Resolution calling for
Election
Must be no sooner than 30
days, and not more than 60
days, after the Adopted
Resolution of Consideration.

Hear testimony of all
interested parties or taxpayers
for or against the change in the
facilities and services, levying
of additional special tax, or
changing existing special tax.

The hearing may be continued
for up to 6 months.

January 30, 2026 Regular January JPA Meeting
• Adopt Ballot Argument in Favor
• Appoint Committee to draft a
rebuttal to any argument submitted
against
• Set a date for a Special JPA
Meeting to adopt a rebuttal
argument
• Other regular meeting business
Confirm rebuttal submittal date
and word limit with County
Elections Office
June 6, 2026 June Primary Election
August 2026 Regular JPA Meeting
• Adopt Resolution of Change
• Adopt Amendment No. 2 to
Notice of Special Tax Lien
• Other Regular JPA business
The Resolution of Change and
Amendment No. 2 to Notice of
Special Tax Lien are adopted if
the ballot measure passes,
certifying the proposed levy of
new special tax or changes in the
facilities and services to be
financed by the CFD are lawfully
authorized by a 2/3 vote. JPA to
record Notice of the Changes.
3 26
193
Proposed Date Action(s) Legal Considerations
By September 3,
2026
Record Modified Notice of Special Tax
Lien if voters approve an extension
Recording the Modified
Special Tax Lien is required
within 90 days of the canvass
of election returns.

3. Measure S Extension Draft Budget:
• County Elections Office Fee for Special Election: $20,000 +/- Due February 2026 • Possible Outside Consultant/Legal Counsel fee
for document preparation $10,000 - $20,000 During 2025
• Recording Fees, if extension is approved $33,000+ Pay by September 4, 2026 • Additional Staff time (Jan 2025 thru June 2026) $3,000 - $5,000 estimated over 18 mos.

Therefore, between $66,000 and $78,000 in one-time Measure S Extension Costs are projected between January 2025 and September 2026. Recent interest earnings (over $26,000 during FY 23-24) plus conservative budgeting the past several years result in surplus balances of over $36,000 in the Administrative Account (projected as of June 30, 2025) and over $35,000 in the Special Reserve Account (as of August 23, 2024). Additional interest earnings from July 2024 through June 2026 should generate a minimum of $10,000, and likely closer to $20,000.

Conclusion: The JPA can afford to pay the one-time Measure S Extension costs. It should be noted that only about $34,000 will be available for Measure R purposes in August 2025 (the past few years it has averaged $60,000). This amount is sufficient to cover winter snow removal.

4. Proposed Consensus Building Process:

Staff to hold discussions with the following and report back to the JPA:
• JPA Bicycle Advisory Committee – formal recommendation to JPA • Former members of the JPA's Fields Advisory Committee (they will be asked to consult with baseball, softball, and soccer groups)
• Tahoe Paradise Recreation and Park District Board
• Applicable City and County staff

5. Measure S Extension Parameters for continued discussion:
• Length: 30 years; or tie to length of Library parcel tax extension (12 years)? • Assessment Rate: keep the same rate or increase, and if so, is the increase fixed or subject to an inflation index of some kind. The California Construction Cost Index (CCCI) shows an increase of 150% between December 2000 and December 2023. The Bureau of Labor Statistics Consumer Price Index for the San Francisco Bay Area shows a 84.6% increase over the same period. All indexes have constraints; neither applies directly to bicycle trail maintenance funding.
• Modifications to Allowable Purposes for Assessment Expenditure: Some modifications may be desirable; others will be necessary in the event money is reserved for capital improvements.

Other suggestions to date include: a) require BAC recommendation & JPA approval of maintenance and capital projects funded with Measure S/R funds; b) ensure complete transparency in JPA Measure S Extension Ballot Materials. • Extension Ballot Timing: To date the June 2026 primary election is preferred; the March 2028 primary election is a backup date. It is unclear if a June 2030 primary election is possible. 4 27
194

GOVERNING BOARD ACTION SHEET
Regular Meeting – April 24, 2024
Items Action Taken
Consent Calendar-TRPA See Below
2024 Active Transportation Plan

After holding a public hearing, the
TMPO Governing Board approved
the 2024 Active Transportation Plan
TMPO Resolution 2024-02
South Tahoe Public Utility District, Solar Power Project, 1275 Meadow Crest Dr, South Lake Tahoe, California, TRPA File Number ERSP2023-1088, Assessor’s Parcel Numbers 025-041-012, 025-051-27, 025-061-030, 025-061-031, 025-061- 032, 025-061-033, 025-061-035, 025-071-022
After Governing Board discussion
and public comment, the Governing
Board approved the South Tahoe
Public Utility District, Solar Power
Project
Amendment to the Washoe County Tahoe Area Plan to add “Schools – Kindergarten through Secondary” as a special use within the Wood Creek Regulatory Zone, for those parcels equal to or greater than three acres in size
After holding a public hearing, the
Governing Board approved the
Amendment to the Washoe County
Tahoe Area Plan to add “Schools –
Kindergarten through Secondary” as
a special use within the Wood Creek
Regulatory Zone Ordinance 2024-02
Resolution recognizing the environmental and community benefits of supporting affordable housing for all

After Governing Board discussion
and public comment, the Governing
Board approved the Resolution
recognizing the environmental and
community benefits of supporting
affordable housing for all Resolution
2024-04
Technical Clarifications to the Phase 2 Housing Ordinance Amendments, specifically Code of Ordinances sections 30.4.2.B.5.a and 30.4.2.B.6.a regarding mandatory participation in a stormwater collection and treatment system to receive coverage incentives, and section 52.3.1 regarding reservation of bonus units for deed-restricted affordable and moderate housing Item continued
The following TRPA Consent Calendar items were accepted/approved:

1. March Financials

2. Release of City of South Lake Tahoe Mobility Mitigation Funds ($216,481.69) and Air Quality Mitigation Funds ($183,518.31) towards construction of Bijou Park Class 1 Bicycle Trail – Greenway Connector

3. Release of City of South Lake Tahoe Operations & Maintenance (O&M) Mitigation Funds ($21,092.06) and Air Quality Mitigation Funds ($54,685.35) to cover the cost 195 of CARB compliance upgrade for Two XBroom Street Sweepers

4. Resolution of Enforcement Action: Jonathan Gallegos, and Kingdom Tree Services; Unauthorized Tree Removal, 2675 Elwood Ave., South Lake Tahoe, CA, Assessor’s Parcel Number (APN) 031-132-013, TRPA File No. CODE2024-0004

5. Resolution of Enforcement Action: Nader and Brigitte Panah-Izadi; Unauthorized Tree Removal, Failure to implement and maintain temporary BMPs resulting in direct discharge to the waters of Lake Tahoe, and Unauthorized Construction in the Shorezone, 255 Drum Road, El Dorado County, CA, Assessor’s Parcel Number (APN) 016-300-062, TRPA Project File No. ERSP2021-0568-01 and TRPA Enforcement File No. CODE2023-0090

6. California Tahoe Emergency Services Operation Authority, Paramedic Services Building Addition and Change of Use, 3066 Lake Tahoe Boulevard, City of South Lake Tahoe, California, TRPA File Number ERSP2023-1003, Assessor’s Parcel Numbers (APN) 026-050-005

7. APC Membership appointment for the Washoe County Lay Member, James McNamara

8. Authorized Personnel for Local Agency Investment Fund (LAIF) Resolution 2024-05 The following TMPO Consent Calendar items were accepted/approved:

1. Draft Fiscal Year 2024/25 Tahoe Metropolitan Planning Organization Transportation Planning Overall Work Program (OWP) Resolution 2024-03
(Staff: Michelle Glickert)

2. 2024 Tahoe Metropolitan Planning Organization Public Participation Plan 196
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:9
Agenda Item: Sale of Surplus Property
Executive Summary: Fleet Services has evaluated the City's current inventory of vehicles and equipment and generated a list of items for auction. Fleet Services has provided the rationale for declaring the listed items as surplus and directing the sale of City assets. The items listed have reached the end of their serviceable lifecycle or are otherwise not repairable. The adopted surplus policy allows for the sale to the public of items and vehicles that are deemed surplus or have reached the end of their lifecycle. Staff is requesting the City Council pass the attached resolution directing the sale of vehicles, equipment, and other assets.

Requested Action / Suggested Motions: Pass a Resolution declaring certain vehicles and equipment as surplus and directing the sale of vehicles, equipment and other City assets.

Responsible Staff Member: Anush Nejad, Director of Public Works, and Phil Harwood, Fleet Supervisor
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Surplus Property.docx
02 - Resolution for Surplus Vehicles.docx
03-Exhibit A to Resolution.pdf
197
Council Agenda Report September 24, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Surplus Property
Location: Citywide
Responsible Staff Member: Anush Nejad, Director of Public Works, and Phil Harwood, Fleet Supervisor
Background: Fleet Services has evaluated the listed items and provided the rationale that the items have reached the end of their serviceable lifecycle or are otherwise not repairable. The adopted surplus policy (within Financial Policies: Preserving Capital Investments – Fixed Assets Capitalization and Inventory Control Policy) allows for the sale of public items and vehicles that are deemed surplus or have reached the end of their lifecycle (See Exhibit A).

Issue and Discussion: The attached listing of proposed auction items includes a list of vehicles along with a brief justification for the recommendation to dispose of each asset. Along with the various vehicles and equipment, is the request to dispose of various small tools, surplus items from warehouse stock, and other items of lesser value that reached their service life and/or have become inoperable.

Financial Implications: Auction proceeds generate revenue and will be used to offset the cost to purchase vehicles and/or equipment in the FY 2024/25 budget year. Fleet Services uses large cooperative governmental auctions. These auctions historically return higher proceeds and offer greater accountability.

Environmental Considerations: This action is not a project requiring environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in a direct or indirect physical change in the environment).

Policy Implications: Proceeds from the proposed auction will be used to purchase replacement assets, lowering the overall cost of replacements. Replacing old vehicles and equipment lowers maintenance & supply costs. New equipment designs often improve efficiencies and the reduced maintenance downtime will reduce labor hours required for maintenance and increase the availability of equipment, also lowering costs. 198
Resolution 2024-XXX September 24, 2024 Page 1 of 1
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
September 24, 2024
Declaring certain vehicles and equipment as surplus and directing the Sale of Vehicles, Equipment, and other City Assets

BACKGROUND
A. In the listing attached hereto as Exhibit A, Fleet Services has evaluated the listed items and provided the rationale that the items have reached the end of their serviceable lifecycle.

B. The attached listing was reviewed by the Fleet Supervisor and the Director of Public Works, and it was determined to be in the interest of the City that these items be auctioned.

C. The adopted surplus policy allows for the sale of public items and vehicles that are deemed surplus and/or have reached the end of their serviceable lifecycle.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

Approves and direct the Fleet Supervisor to sell the items on Exhibit A in a public governmental contracted auction.

Adopted by the City of South Lake Tahoe City Council on September 24, 2024, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
199
Unit # Make Model Year Miles Hours Notes
1014 Jacobsen Textron 2000 3,964 Past service life, Bad engine. 2133 GEM Cart 2003 2,586 Past service life, Front end damage. 5063 Caterpillar 160H 2006 4,664 Hydraulic system damaged. 1219 Jeep Wrangler 2021 10,151 Hydrid system failure.
1104 Jacobsen Cart 1999 4,562 Bad fly wheel engine damaged. 1414 Dodge Neon 2001 42,142 Past service life. Two wheel drive. 1280 Ford Taurus 2014 72,813 Bad Turbo's engine problems. 1267 Chevrolet Tahoe 2007 151,323 Past service life.
9003 Haulmark Trailer 2003 Suspension damage.
4029 Elgin Eagle 2017 2,800 Past service life.
4030 Elgin Eagle 2017 3,033 Past service life.
2089 Ford F-550 2003 95,777 Engine failed.
4022 LEE Boy 400T 1997 3,120 Past service life.
4024 International 4400 2004 6,392 Past service life.
1201 Ford Taurus 2015 81,460 Body damage.
1295 BMW GS650 2012 10,200 Past service life.
1296 BMW GS650 2012 NA Past service life.
1297 BMW R1200 2006 NA Past service life.
1298 BMW R1200 2006 NA Past service life.
1276 AM General M998 1993 26,506 Bad engine.
3068 International Dump truck 6 1991 6,568 Emissions
3060 International Dump truck 10 2001 2,817 Emissions
2105 Ford F-250 1992 215,291 Past service life.
9137 Curbmix Converyor 120 1994 Enigine locked up.
9139 Toro Reelmaster 1995 Past service life
9140 Toro Reelmaster 1995 Past service life
18461 Spreader 2001 Past service life
9114 Tennant Sweeper 1988 Past service life
18574 Varitech Brine Maker 2008 Past service life.
150701 Delta Rockwell saw NA Past service life.

NA Blower attachment for 4020 1996 Damaged gear box.

NA Hofmann - Tire Balancer Geodyna 980L 2006 Past service life.

NA Vee Plow for John Deere loader Damaged not repairable Exhibit A to Resolution
2024 Fall Auction
Miscellaneous
200
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:10
Agenda Item: Bellamy Parking Garage Equipment Installation Upgrade Project Executive Summary: On April 5, 2022, the South Tahoe Joint Powers Parking Financing Authority entered into an agreement with Walker Consultants to evaluate the City Parking Garage and provide recommendations to upgrade the parking structure, circulation, Parking Revenue, and Access Control System (PARCS), 12 Electric Vehicle (EV) charging stations and Advance Parking Guidance System (APGS). Subsequently, the project was divided into two phases to allow early payout of the Garage Bonds. Phase 1 included structural and circulation upgrades, which have been completed. Phase 2 of the project consists of the installation of a Parking Access and Revenue Control System (PARCS), Automated Parking Guidance System (APGS, and Electrical Vehicle Charging Stations (EVCS). The City procured the PARCS, APGS, and EVCS equipment separately from Ensight, Inc. and Blink, Inc., respectively. The current contract is for the installation of the equipment by an installation contractor. The work is expected to be completed by July 2025.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the South Tahoe Joint Powers Parking Financing Authority Chair to execute a contract with Ample Electric, Inc. for $319,040.27, plus 10% contingency of $31,904.00 for the Bellamy Parking Garage Upgrade Project and amending FY 2024/2025 Parking Garage Budget, including appropriating $210,000 from the Parking Garage Fund balance.

Responsible Staff Member: Anush Nejad, Director of Public Works, and Jeff Roberson, Operations Lieutenant
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Bellamy Parking Garage.docx
02-Resolution - Bellamy Parking Garage Installation.docx 03- Ample_Electric_Agreement-F.pdf
201
South Tahoe Joint Powers
Parking Financing Authority September 24, 2024 Page 1 of 2 City of South Lake Tahoe
Report to
South Tahoe Joint Powers
Parking Financing Authority
Meeting Date: September 24, 2024
Title: Agreement with Ample Electric, Inc. for Bellamy Parking Garage Equipment Installation Upgrade Project
Location: 1 Bellamy Court, South Lake Tahoe, CA
Responsible Staff Member: Anush Nejad, Director of Public Works; and Jeff Roberson, Operations Lieutenant
Background: On April 5, 2022, the South Tahoe Joint Powers Parking Financing Authority (STJPPFA) entered into an agreement with Walker Consultants to evaluate the City Parking Garage and provide recommendations to upgrade the parking structure, circulation, Parking Revenue, and Access Control System (PARCS), Advance Parking Guidance System (APGS), and addition of 14 Electric Vehicle Charging Stations (EVCS) charging stations and
On November 1, 2022, the STJPPFA amended Walker’s Consultant contract to divide the project into two phases. Phase 1 included structural and circulation upgrades, which were completed in November 2023.

Phase 2 consists of PARCS, APGS, and installation of the EVCS equipment.

Phase 2 of the project involves procuring and installing a new Parking Revenue and Access Control System (PRACS), Parking Guidance System (PGS), and electric vehicle charging stations (EVCS). Staff issued Requests for Proposals for EVCS, PARCS, and APGS systems. Blink was selected as the bestqualified vendor for the EVCS system, and Ensight Technologies was chosen as the most qualified PARCS/APGS system vendor.

Issue and Discussion: On July 29, 2024, the Public Works Department advertised the Parking Garage Equipment Installation Upgrade Project on the City Planet Bids website. 507 vendors were notified. 8 bidders downloaded the bid documents. The Project bidding period closed on August 28, 2024.

Public Works received three sealed bids, which were publicly opened and read aloud at the scheduled bid opening located at the City Public Works Building. The lowest responsible and responsive bidder was determined to be Ample Electric, Inc., with a bid amount of $319,040.27. The Engineer’s Estimate for the bid was $250,000 to $350,000.

The bid results are as follows:

Name of Contractor Location Base Bid
Price
Compensable
Delay
Total Base Bid
Ample Electric, Inc. Winters, CA $319,040.27 $0 $319,040.27 The CBR Group Martinez, CA $207,931.99 $207,931.99 $415,863.98 Shane Brown Electric Woodland, CA $406,104.00 $30,000.00 $436,104.00 202
South Tahoe Joint Powers
Parking Financing Authority September 24, 2024 Page 2 of 2 Financial Implications:

The lowest responsive and responsible bid received for this project was from Ample Electric, Inc., for $319,040.27. The Engineer’s Estimate for this work by Walker is $250,000 to $350,000, which is in line with the bid amount.

To fund this project, the following amounts are needed:

Expense Description Amount
Ample Electric, Inc. $319,040.27
10% Construction Contingency $31,904.00
Labor Compliance Oversite $2,000.00
TOTAL ANTICIPATED EXPENSES $352,944.27
The Parking Garage budget currently has $143,000 available for this project. To fully fund the installation contract, staff recommends appropriating $210,000 from the Parking Garage's available fund balance into Account 520-05320-48030, Construction and transfers the available $143,000 from Account 520-05320- 46110, Machinery and Equipment into line item 520-05320-48030 to award the Construction Agreement, provide construction contingency, and appropriate funds to support labor compliance. The total of $353,000 for the contract with Ample will be available and paid from Account 520-05320-48030.

Environmental Considerations: This project is considered maintenance and is exempt from Tahoe Regional Planning Agency (TRPA) permits and the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(c) (Existing Facilities). All applicable best management practices will be utilized to protect air and water quality during construction.

Policy Implications:

This project advances the City Council's Strategic Priorities and Goals, specifically:
 Action Item 1.5 (Carbon Neutrality) to implement various projects to reach the City’s 100% renewable energy and Climate Action Plan goals, including building robust EV charging infrastructure by 2025.
 Action Item 5.3 (Infrastructure and Maintenance) actively seeking funding to develop sustainable infrastructure projects based on the prioritized capital improvement project list The project also upgrades the parking garage with needed structural upgrades to maintain public safety.

The City staff have coordinated with PADMA to construct the project, and appropriate public notices and notifications will be provided to minimize impacts to the users and businesses. 203
Resolution 2024-XXXX September 24, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the South Tahoe
Joint Powers Parking Financing Authority (STJPPFA)
September 24, 2024
Authorizing and Directing STJPPFA to Execute a Contract with Ample Electric, Inc. and Appropriating Funds for the Construction of the Bellamy Parking Garage Equipment Installation Upgrade Project

BACKGROUND
A. On April 5, 2022, the South Tahoe Joint Powers Parking Financing Authority (STJPPFA) entered into an agreement with Walker Consultants to evaluate the City Parking Garage and provide recommendations to upgrade the parking structure, circulation, Parking Revenue, and Access Control System (PARCS), the addition Electric Vehicle Charging Stations (EVCS), and Advance Parking Guidance System (APGS).

B. On November 1, 2022, STJPPFA amended Walker’s Consultant contract to divide the project into two phases. Phase 1 included structural and circulation upgrades. Phase 2 consists of PARCS, APGS, and installation of the EV charging stations. Phase 1 of the project has been completed.

C. On June 18, 2024, STJPPFA awarded the equipment procurement contracts for PARCS/APGS and EVCS to Ensight Technology, Inc. and Blink Network LLC, respectively.

D. On July 29, 2024, the Public Works Department advertised the Parking Garage Equipment Installation Upgrade Project on the City Planet Bids website. The Project bidding period closed on August 28, 2024.

E. Public Works received three sealed bids, which were publicly opened and read aloud at the scheduled bid opening located at the City Public Works Building. The lowest responsible and responsive bidder was determined to be Ample Electric, with a bid amount of $319,040.27
A. Upon evaluation of the bids, the Department of Public Works recommends the award of a Construction Agreement in the amount of $319,040.27 to Ample Electric, Inc. of Winters, CA.

B. The Department of Public Works recommends a project construction contingency of 10% of the Construction Agreement, amounting to $31,904, for the project fund.

C. The Department of Public Works recommends funds to support project labor compliance in the amount of $2,000 be appropriated to the project fund. 204
Resolution 2024-XXXX September 24, 2024 Page 2 of 2
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the South Tahoe Joint Powers Parking Financing Authority:

1. Appropriates an additional $210,000 from the Parking Garage Fund balance for the Bellamy Parking Garage Upgrades into account 520-05320-48030.

2. Transfers $143,000 from Account 520-05320-46110, Machinery and Equipment into line item 520-05320-48030 to award the Construction Agreement, provide construction contingency, and appropriate funds to support labor compliance.

3. Authorizes and directs the Chair to execute the Construction Agreement with Ample Electric, Inc. of Winters, CA, in the amount of $319,040.27 with a 10% construction contingency in the amount of $31,904.00.

Adopted by the South Tahoe Joint Powers Parking Financing Authority on September 24, 2024, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Chair
Attest:
________________________
Susan Blankenship, Secretary
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $
DED RETENTION $ PER OTH- STATUTE ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
9/3/2024
License # 0C36861
(415) 403-1422 (415) 874-4818
35181
Ample Electric Inc.

PO Box 456
Winters, CA 95694
20281
20443
10200
A 2,000,000
54326312 8/1/2024 8/1/2025 100,000
10,000
2,000,000
4,000,000
4,000,000
B 1,000,000
54326311 8/1/2024 8/1/2025
B 5,000,000
93652741 8/1/2024 8/1/2025 5,000,000
10,000
B
54326313 8/1/2024 8/1/2025 1,000,000 Y 1,000,000
1,000,000
C Excess Liability BINDER091624 9/16/2024 5,000,000
D Pollution Liability ANE491612224 7/29/2024 8/1/2025
$5M x $5M
Ea. Claim/Aggregate 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: 24-52005320-BN2 24358 Bellamy Parking Garage South Lake Tahoe The City of South Lake Tahoe DUHLQFOXGHGDVDGGLWLRQDOLQVXUHGDVUHVSHFWV*HQHUDO/LDELOLW\RQDSULPDU\DQG QRQFRQWULEXWRU\EDVLVDQG$XWRPRELOH/LDELOLW\SHUWKHDWWDFKHGHQGRUVHPHQWV*HQHUDO/LDELOLW\$XWRPRELOH /LDELOLW\DQG:RUNHUV
&RPSHQVDWLRQZDLYHURIVXEURJDWLRQDSSOLHVLQIDYRURIWKHDERYHUHIHUHQFHGDGGLWLRQDO LQVXUHGVSHUWKHDWWDFKHGHQGRUVHPHQWV([FHVV8PEUHOOD)ROORZV)RUm.

City of South Lake Tahoe
1901 Lisa Malof Way
South Lake Tahoe, CA 96150
AMPLELE-01 TTAGANAP
Alliant Insurance Services, Inc.
560 Mission St 6th Fl
San Francisco, CA 94105
Joey Silachanh
[email protected]
Executive Risk Indemnity Inc
Federal Insurance Company
Continental Casualty Insurance Company
Hiscox Insurance Company Inc.

X
8/1/2025
X
X
X
X
X X
X
X
X
x
x
[
[
[
266
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

POLICY NUMBER: 54326312 COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19

ALL LOCATIONS WHERE REQUIRED BY WRITTEN
CONTRACT.

WHERE REQUIRED BY WRITTEN CONTRACT.
267

Page 2 of 2 ends

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
268
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 37 12 19 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products-completed operations
hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and

2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.

POLICY NUMBER: 54326312 COMMERCIAL GENERAL LIABILITY
CG 20 37 12 19

WHERE REQUIRED BY WRITTEN CONTRACT, BUT ONLY

WHERE THE CONTRACT SPECIFIES COVERAGE FOR
COMPLETED OPERATIONS.

ALL LOCATIONS WHERE REQUIRED BY WRITTEN
CONTRACT.
269
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. 10-02-2461 (Ed. 7-15) Includes copyrighted material of Insurance Services Office, Inc., with its permission.

Page 1 of 1 ends

PRIMARY INSURANCE FOR

SCHEDULED ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Location Of Covered Operations:

ALL LOCATIONS
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
With respect only to the Additional Insured and at the
Location Of Covered Operations shown in the
Schedule, the following is added to SECTION IV –

COMMERCIAL GENERAL LIABILITY CONDITIONS,
Paragraph 4. Other Insurance and supersedes any
provision to the contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
the Additional Insured with respect to the Location
Of Covered Operations shown in the Schedule
under this policy provided that:
(1) The Additional Insured is a named insured
under such other insurance; and
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to the
Additional Insured.

POLICY NUMBER: 54326312 COMMERCIAL GENERAL LIABILITY
10-02-2461 (Ed. 7-15)
Additional Insured:

WHERE REQUIRED BY WRITTEN CONTRACT.
270

Page 12 of 16 ends

Inc., with its permission
Form 10-02-1800 (Rev. 09-17)
b. Excess Insurance
(1) This insurance is excess over:
(a) Any of the other insurance, whether
primary, excess, contingent or on any
other basis:
(i) That is Fire, Extended Coverage,
Builder's Risk, Installation Risk or
similar coverage for "your work";
(ii) That is Fire insurance for premises
rented to you or temporarily occupied by you with permission of the owner;
(iii) That is insurance purchased by you
to cover your liability as a tenant for
"property damage" to premises rented to you or temporarily occupied by you with permission of the owner; or
(iv) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft.
(b) Any other primary insurance available to
you covering liability for damages arising out of the premises or operations, or the products and completed operations,
for which you have been added as an
additional insured.
(2) When this insurance is excess, we will have
no duty under Coverages A or B to defend
the insured against any "suit" if any other
insurer has a duty to defend the insured
against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights
against all those other insurers.
(3) When this insurance is excess over other
insurance, we will pay only our share of the
amount of the loss, if any, that exceeds the
sum of:
(a) The total amount that all such other
insurance would pay for the loss in the
absence of this insurance; and
(b) The total of all deductible and selfinsured amounts under all that other insurance. (4) We will share the remaining loss, if any,
with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in
excess of the Limits of Insurance shown in
the Declarations of this Coverage Part.
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first.

If any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this method, each insurer's
share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers.

5. Premium Audit
a. We will compute all premiums for this Coverage Part in accordance with our rules and rates.
b. We may audit your books and records as they
relate to this insurance at any time during the
term of this policy and up to three years afterwards.
c. The first Named Insured must keep records of
the information we need for premium computation, and send us copies at such times as we may request.

6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are accurate and complete; b. Those statements are based upon representations you made to us; and c. We have issued this policy in reliance upon
your representations.

7. Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom
claim is made or "suit" is brought.

8. Transfer Or Waiver Of Rights Of Recovery
Against Others To Us
We will waive the right of recovery we would otherwise have had against another person or organization, for loss to which this insurance applies, provided the insured has waived their rights of recovery against such person or organization in a contract or agreement that is executed before
such loss.

POLICY NUMBER: 54326312
**
271
Form 10-02-1800 (Rev. 09-
17)
Includes copyrighted material of ISO Properties, Inc., with its permission

Page 13 of 16 ends

To the extent that the insured’s rights to recover
all or part of any payment made under this Coverage Part have not been waived, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and
help us enforce them.

This condition does not apply to Coverage C.

9. When We Do Not Renew
If we decide not to renew this Coverage Part, we
will mail or deliver to the first Named Insured
shown in the Declarations written notice of the
nonrenewal not less than 30 days before the expiration date.

If notice is mailed, proof of mailing will be sufficient proof of notice.

SECTION V – DEFINITIONS

1. "Advertisement" means an electronic, oral, written
or other notice, about goods, products or services,
designed for the specific purpose of attracting the
general public or a specific market segment to use
such goods, products or services.
“Advertisement” does not include any e-mail address, Internet domain name or other electronic address or metalanguage.

2. “Advertising injury” means injury, other than “bodily injury”, “property damage” or “personal injury”, sustained by a person or organization and caused
by an offense of infringing, in that particular part of your “advertisement” about your goods, products
or services, upon their:
a. Copyrighted “advertisement”; or
b. Registered collective mark, registered service
mark or other registered trademarked name,
slogan, symbol or title.

3. “Asbestos” means asbestos in any form, including
its presence or use in any alloy, by-product, compound or other material or waste. Waste includes materials to be recycled, reconditioned or reclaimed.

4. "Auto" means:
a. A land motor vehicle, trailer or semitrailer designed for travel on public roads, including any attached machinery or equipment; or
b. Any other land vehicle that is subject to a compulsory or financial responsibility law or other motor vehicle insurance law where it is licensed or principally garaged.

However, "auto" does not include "mobile equipment".

5."Bodily injury" means physical:
a. Injury;
b. Sickness; or
c. Disease;
sustained by a person, including resulting death,
humiliation, mental anguish, mental injury or shock
at any time. All such loss shall be deemed to occur at the time of the physical injury, sickness or disease that caused it.

6. "Coverage territory" means:
a. The United States of America (including its
territories and possessions), Puerto Rico and
Canada;
b. International waters or airspace, but only if the
injury or damage occurs in the course of travel
or transportation between any places included
in Paragraph a. above; or
c. All other parts of the world if the injury or damage arises out of:
(1) Goods or products made or sold by you in
the territory described in Paragraph a.
above;
(2) The activities of a person whose home is in
the territory described in Paragraph a.
above, but is away for a short time on your
business; or
(3) "Advertising injury” or “personal injury"
offenses that take place through the Internet or similar electronic means of communication provided the insured's responsibility to pay damages is determined in a "suit" on the merits, in the territory described in Paragraph a. above or in a
settlement we agree to.

7. "Employee" includes a "leased worker". "Employee" does not include a "temporary worker".

8. "Executive officer" means a person holding any of
the officer positions created by your charter, constitution, by-laws or any other similar governing document.

9. “Fungi” means any type or form of fungus, including mold or mildew and any mycotoxins, spores, scents or byproducts produced or released by
fungi.

10."Hostile fire" means one which becomes uncontrollable or breaks out from where it was intended to be.

11. "Impaired property" means tangible property, other
than "your product" or "your work", that cannot be
used or is less useful because:
a. It incorporates "your product" or "your work"
that is known or thought to be defective, deficient, inadequate or dangerous; or b. You have failed to fulfill the terms of a contract
or agreement;
POLICY NUMBER: 54326312
272
POLICY NUMBER: 54326311 COMMERCIAL AUTO
CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

SCHEDULE
Name Of Person(s) Or Organization(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I Covered Autos
Coverages of the Auto Dealers Coverage Form.

Named Insured: Ample Electric Inc.

Endorsement Effective Date: 08/01/2024
WHERE REQUIRED BY WRITTEN CONTRACT.
273
POLICY NUMBER: 54326311 COMMERCIAL AUTO
CA 04 44 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 44 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against
Others To Us condition does not apply to the
person(s) or organization(s) shown in the Schedule,
but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with
that person or organization.

Named Insured: Ample Electric Inc.

Endorsement Effective Date: 08/01/2024
WHERE REQUIRED BY WRITTEN CONTRACT.
274
WC 90 03 75 (05/18)
Workers' Compensation and Employers' Liability Policy
Endorsement Number
Policy Number
Symbol: Number:

Policy Period
Issued By (Name of Insurance Company)
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.

CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us.

You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. ( ) Specific Waiver
Name of person or organization:
( ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.

2. Operations:

3. Premium:

The premium charge for this endorsement shall be percent of the California premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described.

4. Minimum Premium:

Named Insured
AMPLE ELECTRIC INC.
08/01/2024 TO 11/01/2025
Effective Date of Endorsement
08/01/2024
Federal Insurance Company
X
54326313
275
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:11
Agenda Item: Vision Zero Policy
Executive Summary: Across the United States, towns and cities are committing to Vision Zero which is a comprehensive strategy to reduce and eventually eliminate crashes that result in fatalities and severe injuries through a data-driven approach that ensures safety for all road users. Recognizing that traffic deaths and severe injuries are preventable, Vision Zero aims to prioritize safety for a more sustainable and livable city for all. With the adoption of a Resolution by the City Council, the development of the forthcoming Vision Zero Action Plan will commit the City to a fundamental shift in how traffic safety is approached and will include achievable countermeasures and solutions.

Requested Action / Suggested Motions: Pass a Resolution establishing a Vision Zero Policy toward zero traffic deaths and severe injuries by 2035.

Responsible Staff Member: Emily Dougherty, Engineering Technician, and Doug Sentell, Lieutenant Reviewed and Approved By: Anush Nejad, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Vision Zero Action Plan.docx
02-Resolution - Vision Zero Policy
03-Presentation Vision Zero Policy
276
Council Agenda Report- September 24, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Vision Zero Action Plan
Location: Citywide
Responsible Staff Member: Emily Dougherty, Engineering Technician, Doug Sentell, Lieutenant Background: The purpose of the Safe Streets and Roads for All (SS4A) grant program is to improve roadway safety and significantly reduce or eliminate roadway fatalities and serious injuries through the development and implementation of a safety action plan serving the needs of all roadway users including pedestrians, bicyclists, public transportation passengers, motorists, personal conveyance, micro-mobility users and commercial vehicle operators. The City of South Lake Tahoe’s Vision Zero Action Plan application was selected for funding, and the grant agreement with the U.S. Department of Transportation (USDOT) and the Federal Highway Administration (FHWA) was executed on June 20, 2023, in accordance with City Council Resolution 2022-115, appointing the Public Works Director as agent to execute all agreement and documentation associated with the grant.

Issue and Discussion: The SS4A program provides funding for two types of grants: Action Plan Grants (for comprehensive safety action plans) and Implementation Grants. Action Plan Grants are used to develop, complete, or supplement a comprehensive safety action plan. An Action Plan is the foundation of the SS4A grant program and is required to obtain future implementation funding. The goal of a Vision Zero Action Plan is to develop a holistic, welldefined strategy to prevent roadway fatalities and serious injuries in a locality, Tribe, or region.

Staff has worked with various City departments and related agencies to set up a Task Force and has held one public meeting for community feedback on the development of the Vision Zero Action Plan, with a follow-up meeting set for October 2024. Staff has worked with the consultant team to develop a draft Resolution committing the City to the overarching goals and policies of the Vision Zero Action Plan (Attachment 2) to show the City’s leadership and commitment to the development of this plan, which is a requirement of the SS4A Grant Program. The Vision Zero Action Plan will be brought back to the City Council for approval once the final draft of the plan is completed (December 2024).

Financial Implications: The action of adopting a Resolution in support of the development of the Vision Zero Action Plan does not have financial implications as noted in City Council Resolution 2022-115, a total of $250,000 ($200,000 in grant funds, and $50,000 in match) was loaded into account number 301-50049 specific to the Vision Zero Grant. Implementing actions consistent with this Resolution will require significant resources, which may come from a variety of sources, including but not limited to, federal and state grants and Capital Improvement Program (CIP) project budgets. The neighborhood calming, ADA compliance and other active 277
Council Agenda Report- September 24, 2024 Page 2 of 2
transportation and safety improvement project CIP accounts already funded will enable to City to pursue the goals of the Vision Zero program, with grants being used to continually pursue the objectives of the Vision Zero Resolution.

Environmental Considerations: This action is Statutorily Exempt under CEQA Guidelines section 15262 for Feasibility and Planning Studies.

Policy Implications: The Vision Zero Action Plan is identified in the 2023-2028 Strategic Plan Update under Goal 4.2 Action Item 3 (Capitalize on grant funding and development projects to enhance city infrastructure projects that improve the quality of life, recreational experience, and climate resiliency for residents and visitors). Adoption of the Vision Zero Resolution and development of the Action Plan will focus on obtaining grant funding to complete the actions included in the Vision Zero Plan. The proposed action also directly supports Goal 5.5 (Fiscal Sustainability and Resiliency) through a successful grant application and project management to supplement local public funds. It would also improve City’s chances of obtaining additional SS4A grants.
278
Resolution 2024-XXX September 24, 2024 Page 1 of 3
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
September 24, 2024
Establishing a Vision Zero Policy Toward Zero Traffic Deaths and Severe Injuries by 2035

BACKGROUND
A. According to data from the National Highway Traffic Safety Administration (NHTSA), each year, approximately 40,000 people are killed in traffic collisions in the United States.

B. In a study comparing 19 peer nations, the Center for Disease Control and Prevention found that the United States has the highest traffic death rate per person.

C. From 2014 to 2023, 17 people died (17 crashes), 52 people (49 crashes) suffered severe life-changing injuries, and an additional 158 people (127 crashes) suffered visible injuries on the City of South Tahoe’s operated streets and State Routes.

D. From 2014 to 2023, 47 bicycle-related injury crashes occurred (19 on city streets, 28 on state routes), out of which 13 were Killed or Severe Injury (KSI) crashes (6 on City streets, 7 on State Routes).

E. From 2014 to 2023, 45 pedestrian-related injury crashes occurred (16 on City Streets, 29 on State Routes), out of which 16 were KSI crashes (5 on City streets, 11 on State Routes).

F. From 2014 to 2023, 32 percent (29 crashes) of total pedestrian and bicycle crashes (92 crashes) resulted in people killed or seriously injured.

G. From 2014 to 2023, the most common primary collision factor for crashes where people were killed or seriously injured was due to driving under the influence followed by automobile right of way for City Streets while for State Routes pedestrian violation is the topmost factor followed by driving under the influence.

H. Vision Zero is a public health-based traffic safety strategy to reduce and eventually eliminate traffic deaths and serious injuries using a data-driven multi-disciplinary and safe systems approach that also increases safe, healthy equitable mobility for all.

I. Vision Zero recognizes that while human error will always occur, a combination of engineering, education, and enforcement measures can reduce collisions and can prevent collisions from causing death or severe injuries.

J. One death or serious injury on City streets is one too many and City and departmental leadership are dedicated to strategies that aim to reduce and eliminate deaths and serious injuries on City streets.
279
Resolution 2024-XXX September 24, 2024 Page 2 of 3
K. Increasing real and perceived safety for people walking and bicycling is a key step in enabling more people to choose these clean air-modes of transportation that will support the City’s goal of promoting policies to help achieve state, regional, and local air quality and greenhouse gas emission reduction targets.

L. The Federal Highway Administration has committed to eliminating fatalities and serious injuries on the nation’s roadways using a data-driven interdisciplinary approach modeled after Vision Zero.

M. The California Department of Transportation (Caltrans) has adopted the goal of moving toward zero deaths with a focus on using proven effective strategies and countermeasures.

N. The Tahoe Regional Planning Agency has developed a regional Vision Zero Strategy in coordination with the City of South Lake Tahoe.

O. The Tahoe Regional Planning Agency has completed a Transportation Equity Study and Tahoe Trails Strategy that both prioritize safety needs.

P. The Federal Highway Administration identifies six principles that form the basis of the Safe System Approach: deaths and serious injuries are unacceptable, humans make mistakes, humans are vulnerable, responsibility is shared, safety is proactive, and redundancy is crucial.

Q. Vision Zero aims to design and operate roads to create a Safe System by implementing features appropriate for the intended and actual road use and speed environment, by reducing the likelihood of human error and reducing the consequences of error.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Adopts as policy direction the tenants of Vision Zero with the expressed goal of reducing the number of fatal and serious injury crashes along all roadways under the jurisdiction of the City to zero by the year 2035.

2. All City Departments, leadership, and staff are responsible for proactively encouraging and supporting Vision Zero in all facets and aspects of their mission, administration, and service delivery.

3. Directs the City Manager to:
a. Develop procedures and programs to further the goals and objections of Vision Zero and take data-driven actions to achieve zero fatal and serious injury crashes based on available crash data and community input and includes the “seven E’s of engagement, equity, engineering, encouragement, education, enforcement, and evaluation.”
b. Propose a part of the annual budget process to prioritize funding and availability of staff resources for implementing Vision Zero projects and programs. 280
Resolution 2024-XXX September 24, 2024 Page 3 of 3
c. Adopt and proactively encourage the application of the Federal Highway Administration’s list of Proven Safety Countermeasures and Safe Systems Approach. d. Revise design criteria for new roadways and existing roadways to achieve a Desired Operating Speed approach for the context, that are sustainable and self-enforcing or self-encouraging, that are reflective of the current state of the practice for context sensitive, people-centric designs that are to human scale and recognizes desire lines between people-centric origins and destinations, and assert context-sensitive peoplecentric judgement over numerical warrants. e. Review laws, ordinances, rules, policies, procedures, and regulations for conflictive or contrary language and provide remedy through administrative, collaborative, or legislative action.
f. Develop and maintain effective partnerships with other agencies, entities, organizations, community groups, and stakeholders to further the goals of and support for Vision Zero.
g. Establish a continued safety task force comprised of City officials, key staff, and members of the community dedicated to implementing and monitoring the City’s Vision Zero Plan.
h. Provide for ongoing evaluation and performance measurements and present to Council on a regular basis a report on the initial and ongoing status of achieving the goal of zero fatal and serious injury crashes by the year 2035.

Adopted by the City of South Lake Tahoe City Council on September 24, 2024 by the following vote:

Yes:

No:

Absent:

Overarching Goals:
• Provide a safe and secure transportation system
• Prioritize the safety of all roadway users
• Eliminate all traffic related fatalities and serious
injuries
• Create safe speeds that are appropriate for the road
environment
• Create a culture of safety that encourages
responsible road behavior and promotes respect for
all users.
2 283
SWITRS and Crossroads Crash Data 2014-2023
Killed or Severe Injury (KSI) Crashes
• 17 people died (17 crashes), 52 people (49 crashes) suffered severe lifechanging injuries, and an additional 158 people (127 crashes) suffered visible injuries on the City of South Tahoe’s operated streets and State Routes. • 47 bicycle-related injury crashes occurred (19 on City Streets, 28 on State Routes), out of which 13 were Killed or Severe Injury (KSI) crashes (6 on City Streets, 7 on State Routes).
• 45 pedestrian-related injury crashes occurred (16 on City Streets, 29 on State Routes), out of which 16 were KSI crashes (5 on City streets, 11 on State Routes).
• 32 percent (29 crashes) of total pedestrian and bicycle crashes (92 crashes) resulted in people killed or seriously injured.
3 284
Proactive Holistic Approach
4 285
Safe System Elements
5 Six principles of the Safe System Approach:

1. Deaths and serious injuries are unacceptable.

2. Humans make mistakes.

3. Humans are vulnerable.

4. Responsibility is shared.

5. Safety is proactive.

6. Redundancy is crucial.
286
Benefits of Developing a Vision Zero Action Plan
• Holistic approach which incorporates more than just reactive engineering solutions
• Data-driven strategy to identify, analyze, and prioritize roadway safety improvements
• Tailored to the specific traffic safety needs for the City and Community • Considers task force and community feedback to identify additional traffic safety-related concerns and develop solutions
6 287
City Council Resolution Adoption
This Resolution is a valuable tool for formalizing, prioritizing and pursuing policies that can help eliminate fatal and severe traffic crashes and improve mobility for all community members. It would improve City’s position to apply and receive future state and federal funding.

Requested Action:

Adopt a Resolution in support of the goals and policies being developed to achieve zero fatalities and serious injuries within the City limits by 2035.
7 288
QUESTIONS?
8 289
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:12
Agenda Item: Citizen Appointments to Boards and Commissions Executive Summary: At their August 23 meeting, the City Clerk notified Council of a vacancy on the Arts, Culture, & Tourism Commission and began to solicit for the position. The City Clerk also solicited applications for existing vacancies on the Building Board of Appeals. The City Clerk received one application for the vacancy on the Arts, Culture & Tourism Commission. No applications were received for the Building Board of Appeals.

Requested Action / Suggested Motions: 1) Interview applicant(s); City Council may act on the following or provide direction to the City Clerk; 2) Pass a Motion appointing one member (youth or at large) to fill a vacancy (expires 2/2026) on the Arts, Culture, & Tourism Commission; Direct the City Clerk to continue to solicit applications to the Building Board of Appeals until filled.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01-Staff Report - Citizen Commissions and Boards.docx
02-Morali-Redacted.pdf
03-Notice BBOA ACT.pdf
290
Council Agenda Report September 24, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Citizen Appointments to Commissions and Boards
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: At their August 23 meeting, the City Clerk notified Council of a vacancy on the Arts, Culture, & Tourism Commission and began to solicit for applications to the position. The City Clerk also solicited applications for existing vacancies on the Building Board of Appeals.

Issue and Discussion: The City Clerk received one application for the Arts, Culture, & Tourism Commission. City Council may make an appointment from the application received or direct the City Clerk to continue to solicit additional applications. The Building Board of Appeals did not receive any applications. The City Clerk will continue to solicit applications until the positions are filled.

Arts, Culture, and Tourism Commission: One (1) youth member (if no youth member applies an at large member) to fill a vacancy (expires 2/2026):
 Ayana Morali
Financial Implications: Costs associated with staff support of the individual commissions/boards have been budgeted for within the department who oversees the commission.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: The solicitation and appointment of citizens to various boards and commissions meets the requirements set forth in Resolution 2024-16 and conforms to City Council Protocols.
291
292
8CD06 BBOA & ACT Vacancies - Page 1 of 2
FILER

CITY OF SOUTH LAKE TAHOE CITY
CLERK
[email protected]
(530) 542-6005

FILING FOR
Tahoe Daily
Tribune
Columns Wide: 2
Total Column Inches: 10.98
Number of Lines: 55
Ad
Class:

Legals

OFFICIAL AD PROOF
This is the proof of your ad scheduled to run in Tahoe Daily Tribune on the dates indicated below. If changes are needed, please contact us prior to deadline at (530) 541-3880.

Notice ID: Lngx0aXrphf1yVM1d2CY | Proof Updated: Sep. 03, 2024 at 11:25am PDT Notice Name: 8CD06 BBOA & ACT Vacancies | Publisher ID: 336609 This is not an invoice. Below is an estimated price, and it is subject to change. You will receive an invoice with the final price upon invoice creation by the publisher.
09/06/2024: Other Notice 152.62
Internet Flat Fee Charge 40.00
Affidavit flat charge 10.00
Subtotal $202.62
Tax $0.00
Processing Fee $0.00
Total $202.62
See Proof on Next Page
293
8CD06 BBOA & ACT Vacancies - Page 2 of 2
294
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:13
Agenda Item: Pathways to Removing Obstacles to Housing (PRO HOUSING) Grant Application Executive Summary: US Department of Housing and Urban Development (HUD) released the Pathways to Removing Obstacles to Housing (PRO HOUSING) program competitive Notice of Funding Opportunity (NOFO) on August 13, 2024 for approximately $100 million in funding for communities across the country. This funding provides grants to states and local governments, metropolitan planning organizations, and multijurisdictional entities for activities that further develop, evaluate, and implement housing policy plans, improve housing strategies, and facilitate affordable housing production and preservation. Staff have been working to identify grant programs that would fund a Rehabilitation Loan Program and Tenant Legal Services for City residents. This program will meet goals in the Climate Action Plan and the Housing Element, to affirmatively further fair housing, while ensuring residents can maintain a quality home with dignity.

Requested Action / Suggested Motions: Pass a Resolution authorizing staff to submit a PRO HOUSING Grant application for an amount not to exceed $3,000,000.

Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - PRO HOUSING Grant Application.docx
02-Resolution-PRO Housing Grant Application.docx
295
Council Agenda Report September 24, 2024 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Pathways to Removing Obstacles to Housing (PRO HOUSING) Grant Application Location: City-wide
Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager Background: The City’s adopted Housing Element provides the policy and program direction for the City’s housing activities, which the City’s Strategic Plan further prioritizes. The Housing Element is comprised of two primary sections. The first part, a Background Report contains the analysis that is used to inform the Policy Document. The Policy Document is the second part, which outlines the policies and programs to be implemented by the City.

Effectively addressing the housing crisis involves hitting the right balance between numerous policies and programs and allocating resources to implement them effectively is a crucial element in the City’s plan to provide a diverse housing supply. Furthermore, the City Council has taken additional actions that streamline zoning and land use planning, accelerate production, reduce costs, and provide financial subsidies for housing projects. The City was designated the State of California’s “Prohousing Designation” in Spring 2024 to formally recognize the City’s commitment to advance housing affordability, choice, and opportunity throughout the City of South Lake Tahoe.

The City’s adopted Climate Action Plan (CAP) includes a Strategy Sector on Building Energy. To meet the City’s 2030 and 2040 emissions reduction targets, transportation and building energy strategies and actions must be prioritized. Action EB-1 in the CAP’s is to “Implement robust energy audit and retrofit programs” which includes conducting outreach to energy edits and retrofit programs to the community, along with utility providers, but also looks to partner on residential retrofit programs, especially with low- and moderate-income populations to incentivize weatherization and energy retrofitting programs.

US Department of Housing and Urban Development (HUD) released the Pathways to Removing Obstacles to Housing (PRO HOUSING) program competitive Notice of Funding Opportunity (NOFO) on August 13, 2024 for approximately $100 million in funding for communities across the country. This funding provides grants to states and local governments, metropolitan planning organizations, and multijurisdictional entities for activities that further develop, evaluate, and implement housing policy plans, improve housing strategies, and facilitate affordable housing production and preservation. The minimum grant size is $1 million, and the maximum grant size is $7 million.

PRO Housing incentivizes housing-forward actions to further develop, evaluate, and implement housing policy plans; address restrictive zoning or land use; improve housing strategies; and facilitate affordable housing production and preservation including:
 Developing, updating, or advancing housing and community plans 296
Council Agenda Report September 24, 2024 Page 2 of 3
 Creating transit-oriented development zones
 Incentivizing the development of vacant lots or the conversion of commercial properties to residential and mixed-use development
 Streamlining permitting processes and expanding by-right development  Reducing barriers to development such as residential property height limitations, off-street parking requirements, density restrictions, and minimum lot sizes Issue and Discussion: Staff have been working to identify grant programs that would fund a Rehabilitation Loan Program for City residents. A Rehabilitation Loan Program will assist low- and moderate-income residents to incentivize improved housing conditions, harden homes against wildfire threats, and make energy efficiency upgrades while maintaining affordability and reducing replacement risk against substandard housing conditions. This program will allow residents to ensure that their homes are rehabilitated to support against extreme weather events, whether it is extreme snow, ice, and flooding, or fires. This program will meet goals in the Climate Action Plan and the Housing Element, to affirmatively further fair housing, while ensuring residents can maintain a quality home with dignity.

The Housing Element includes Goal HE-5 to further enhance and implement AB 686 – Affirmatively Furthering Fair Housing. The City’s Housing Hotline has received an increased amount of call relating to civil issues between landlords-tenants. This can include evictions, rental increases, and security deposit issues. The City currently refers all civil issues to Legal Services of Northern California and were just informed that this non-profit legal agency only provides services to individuals and families meeting the Federal poverty guidelines. For example, the max income for an individual is $15,060. Due to this gap and increased state policies on Fair Housing, city staff are recommending a Tenant Legal Services program to have on-call legal services to tenants with civil issues. This program would reduce the number of individuals and/or families facing displacement with fair housing concerns.

Staff recommends the City Council adopt a resolution authorizing staff to submit an application for the HUD PRO HOUSING Grant Program to establish a Rehabilitation Loan Program and Tenant Legal Services program for an amount not to exceed $3,000,000.

Financial Implications: PRO HOUSING grant funds are awarded on a competitive basis. If awarded, the allocation of funds would be contingent upon the City entering into a Standard Agreement with HUD. Any future funding agreement associated with the PRO HOUSING grant funding award will require City Council approval.

It is anticipated that the City will carry primary responsibility for grant administration and monitoring. However, up to 10 percent of the funding award may be used to covers administrative costs associated with administering the grant.

Environmental Considerations: The recommendation in this report is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications: The recommended action is also consistent with the following adopted policies and programs:
297
Council Agenda Report September 24, 2024 Page 3 of 3
City General Plan Housing Element
Program 3-1 Rehabilitation Loan Program Administration Partnering The City shall develop a housing rehabilitation program to serve city residents in order to incentivize improved housing conditions, harden homes against wildfire threats, and make energy efficiency upgrades while maintaining affordability and reducing displacement risk against substandard housing conditions.

Program 3-5 Preservation of Housing Conditions
Continue to enforce City building, fire, health, and zoning codes to remedy existing pockets of blight and deterioration to conserve and improve the condition of existing housing stock in coordination with rehabilitation and other infrastructure improvement programs.

Program 5-1 Fair Housing
To comply with AB 686 with actions to affirmatively further fair housing. 298
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
September 24, 2024
Authorizing the application for the Pathways to Removing Obstacles to Housing (PRO HOUSING) Grant Application.

BACKGROUND
A. The City’s 2022 – 2027 Housing Element provides the policy and program direction for the City’s Housing activities.

B. Effectively addressing the housing crisis involves hitting the right balance between numerous policies and programs and allocating resources to implement them effectively is a crucial element in the City’s plan to provide a diverse housing supply.

C. US Department of Housing and Urban Development (HUD) released the Pathways to Removing Obstacles to Housing (PRO HOUSING) program competitive Notice of Funding Opportunity (NOFO) on August 13, 2024 for approximately $100 million in funding for communities across the country.

D. This funding provides grants to states and local governments, metropolitan planning organizations, and multijurisdictional entities for activities that further develop, evaluate, and implement housing policy plans, improve housing strategies, and facilitate affordable housing production and preservation. The minimum grant size is $1 million, and the maximum grant size is $7 million.

E. The City’s Housing Element includes “Program 3-1 Rehabilitation Loan Program Administration Partnering”. The program is to develop a housing rehabilitation program to serve city residents in order to incentivize improved housing conditions, harden homes against wildfire threats, and make energy efficiency upgrades while maintaining affordability and reducing displacement risk against substandard housing conditions.

F. The Housing Element includes Goal HE-5 to further enhance and implement AB 686 – Affirmatively Furthering Fair Housing. The actions include increasing access to tenant legal services through the Housing Hotline and to prevent displacement in the City.
299

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes submitting an application to the US Department of Housing and Urban Development for the PRO HOUSING grant for up to $3,000,000 to implement the Rehabilitation Loan Program and Tenant Legal Services for City residents.

Adopted by the City of South Lake Tahoe City Council on September 24, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
300
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:14
Agenda Item: Memorandum of Understanding with California Tahoe Conservancy for Former Motel 6 Property
Executive Summary: The purpose of this Memorandum of Understanding (MOU) is to memorialize a cooperative relationship between the City and CTC and establish joint strategies as they pertain to the demolition and restoration of the Motel 6 property and other parcels within the City that the CTC may acquire in the future. On March 29, 2024, the California Tahoe Conservancy (CTC) purchased the parcel containing Motel 6 and the former Carrows Restaurant and the adjacent parcel from the Johnson-McCall family. As the Motel 6 property is in a highly visible location along the US 50/Lake Tahoe Boulevard commercial corridor, the City desires to be an active participant in planning for the restoration of the site and desires to work with the CTC to avoid nuisance conditions pending completion of the demolition of the structures, which is anticipated to be complete by October 2025.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Memorandum of Understanding with the California Tahoe Conservancy (CTC) for cooperating on the demolition and restoration of the former Motel 6 Property and other properties the CTC may acquire in the future.

Responsible Staff Member: Heather Stroud, City Attorney Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Attachments:
01 - Staff Report.docx
02 - MOU with California Tahoe Conservancy.pdf
301
Council Agenda Report- September 24, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Memorandum of Understanding with California Tahoe Conservancy For Former Motel 6 Property
Location: 2375 Lake Tahoe Boulevard
Responsible Staff Member: Heather L. Stroud, City Attorney (530) 542-6046 Background: On March 29, 2024, the California Tahoe Conservancy (CTC) purchased the parcel containing Motel 6 and the former Carrows Restaurant (APN 031-290-039), and the adjacent parcel (APN 031-290-037) from the Johnson-McCall family. Together, these two parcels comprise approximately 31 acres of environmentally sensitive land including critical wetland and meadow habitat along the Upper Truckee River. The CTC intends to demolish the existing structures and restore the property to protect and improve the water quality of Lake Tahoe. As the Motel 6 property is in a highly visible location along the US 50/Lake Tahoe Boulevard commercial corridor, the City desires to be an active participant in planning for the restoration of the site and desires to work with the CTC to avoid nuisance conditions pending completion of the demolition of the structures, which is anticipated to be complete by October 2025.

Issue and Discussion: The purpose of this Memorandum of Understanding (MOU) is to memorialize a cooperative relationship between the City and CTC and establish joint strategies as they pertain to the demolition and restoration of the Motel 6 property and other parcels within the City that the CTC may acquire in the future. The MOU includes terms regarding property maintenance standards, the timing of demolition, potential use of the Motel 6 buildings for public safety training prior to demolition, potential use of Tahoe Regional Planning Agency (TRPA) development rights on the property for projects within the City that will have an economic or environmental benefit with a preference for affordable housing, and collaboration on restoration and future public access to and recreation on the site. The term of the MOU is 10 years, and either party may terminate by providing 90 days’ notice to the other party.

Financial Implications: The MOU specifies that no funds will be owed, due, or payable to or from either party, so there are no financial implications.

Environmental Considerations: This action is not approval of a project subject to review under the California Environmental Act (CEQA) under CEQA Guidelines section 15352 because it is not a decision which commits the City to a definite course of action. CTC is the lead agency under CEQA for the demolition and restoration project, and has determined that the demolition and site stabilization is categorically exempt from CEQA under CEQA Guidelines 15301 (existing facilities) and 15325 (transfers of ownership in interest in land to preserve natural existing conditions).
302
Council Agenda Report- September 24, 2024 Page 2 of 2
Policy Implications: This MOU advances the City Council Strategic Plan 2023-2028, Strategic Priority 2 (Recreation and Equitable Access) by ensuring a seat at the table when the CTC plans for the future use of this property to include public access and recreation opportunities and preservation of the South Tahoe Bikeway through the property, and Strategic Priority 5.4 (Local Control), Action Item 3 by developing a strategy to improve the way the City coordinates with Basin entities including state agencies to advocate City Council policy positions. 303
1 MEMORANDUM OF UNDERSTANDING

BETWEEN
the CALIFORNIA TAHOE CONSERVANCY
AND
the CITY OF SOUTH LAKE TAHOE
This Memorandum of Understanding (“MOU”) is entered into this 24th day of September, 2024 (“Effective Date”), between the California Tahoe Conservancy, an agency of the State of California (“Conservancy”) and the City of South Lake Tahoe (“City”), as may also be referred to throughout this MOU as “Party” or collectively as “Parties.”

RECITALS
WHEREAS, the Conservancy is a landowning state agency with the mission to lead California’s efforts to restore and enhance the extraordinary natural and recreational resources of the Lake Tahoe Basin, including improving forest health and reducing risks from wildfire on Conservancy lands;
WHEREAS, the Conservancy owns approximately 800 real properties located in the City of South Lake Tahoe, El Dorado County, California and manages those parcels pursuant to its standards and statutory obligations;
WHEREAS, on March 29, 2024, the Conservancy purchased two parcels comprising of approximately 31 acres of environmentally sensitive land including critical wetland and meadow habitat within the City of South Lake Tahoe, known as El Dorado County Assessment Number (AN) 031-290-037 and AN 031-290-039 and depicted on Exhibit “A” (together referred to as the “Property”);
WHEREAS, AN 031-290-039 (the “Motel Parcel”) contains an existing motel, restaurant building, and parking area, which the Conservancy intend to remove as part of restoring and preserving the Property and protecting and improving the water quality of Lake Tahoe; WHEREAS, the Property is in a highly visible location on Lake Tahoe Boulevard/US 50, which is the main commercial corridor through South Lake Tahoe; WHEREAS, pursuant to the City’s police powers under California Constitution art. XI, § 7, South Lake Tahoe City Code chapter 4.60 regulates abandoned or substantially damaged nondwelling structures, finding that their existence “is considered an attractive nuisance, as such structures are found to constitute neighborhood blight and deterioration in the community” and “represent a significant safety hazard to the surrounding neighborhood”, and authorizing public nuisance abatement and/or administrative citations for violations where certain conditions are met;
WHEREAS, South Lake Tahoe City Code chapter 4.65 regulates abandoned or substantially damaged dwelling structures;
304
2 WHEREAS, the acquisition and management of real property by the Conservancy is governed by the Conservancy’s enabling legislation (Gov’t Code §§ 66905 et seq.), the Public Contract Code, the Property Acquisition Law (Gov’t Code §§ 15850 et seq.), and State real property, procurement, and contracting policies;
WHEREAS, the demolition and site stabilization work on the Motel Parcel is a major capital outlay project that is required to be carried out by the California Department of General Services (“DGS”) pursuant to the capital outlay process set forth in the State Administrative Manual. This includes such steps as project review and approval by the State Public Works Board, preparation and review of preliminary plans and working drawings, contractor selection, and oversight of contract implementation;
WHEREAS, although as a state agency, the Conservancy enjoys sovereign immunity from certain local ordinances when it is acting in its governmental capacity; WHEREAS, notwithstanding the comprehensive nature of the State’s requirements with respect to standards governing maintenance, demolition, restoration, and management of the Property, the Parties desire to work together to integrate State and local standards, and to avoid public nuisance conditions from arising at the Property, to the extent feasible; WHEREAS, since acquisition, the Conservancy has taken steps to secure and maintain the Property including: (1) arranging to have California Highway Patrol conduct a complete sweep of all buildings and meadow to ensure no trespass, encroachment, fire, or safety hazards were occurring; (2) securing commitments from previous tenant for resolution of City permit violations occurring under tenant’s control (i.e. unauthorized boarding up of the Motel 6 building); (3) installing fencing and 24-hour surveillance to prevent future trespass and encroachment; (4) facilitating removal and donation of furniture and mattresses to local nonprofit organizations; and (5) partnering with South Tahoe Refuse to ensure all remaining mattresses, box springs, and refrigerators are recycled and disposed of properly; WHEREAS, the Conservancy is working closely with DGS to complete the demolition of existing structures, which is subject to state procurement rules, and is anticipated to be completed by October 2025;
WHEREAS, on June 20, 2024, the Conservancy Board authorized acceptance and expenditure of up to $900,000 in federal, state, or other funding for planning for the restoration of the Property; and
WHEREAS, the City and the Conservancy desire to work closely and cooperatively with each other to advance and prioritize the expeditious demolition and removal of the existing structures and restoration of the Property to protect public health and safety.

NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises, covenants, and conditions of the Parties as hereinafter set forth, the Parties agree to take the following actions.
305
3 PURPOSE
Purpose. The purpose of this MOU is to memorialize a cooperative relationship between the Parties and establish joint strategies as they pertain to (1) the demolition at and restoration of the Property; and (2) demolition of dwelling and nondwelling structures at other parcels within the City that the Conservancy may acquire in the future.

MOTEL DEMOLITION AND PROPERTY RESTORATION

1. Property Maintenance Standards. During the term of this MOU, and to the extent practicable and not inconsistent with State laws or procedures, the Conservancy agrees to maintain the Property in accordance with the following standards:
a. The Conservancy will board up the two motel buildings on the Motel Parcel in accordance with plans approved by the City.
b. Until the completion of site stabilization, the Conservancy will maintain a perimeter fence to secure Motel Parcel from trespassers and maintained consistent with the conditions of the fence permit issued by the City on June 6, 2024. The Conservancy is investigating the feasibility of adding screening material to the portion of the perimeter fence fronting Lake Tahoe Boulevard/US 50 and will do so if feasible. c. The Property will be kept free of trash and debris to the maximum extent practicable, including coordination with the California Highway Patrol to prevent the establishment of encampments.
d. The Conservancy will maintain the vegetation fronting Lake Tahoe Boulevard/US 50 to keep a neat appearance without overgrown weeds.
e. Until the completion of site stabilization, the Conservancy will post signage on the Motel Parcel in a location visible from Lake Tahoe Boulevard/US 50 to inform the public about future restoration of the Property.

2. Timing of Demolition. The Conservancy anticipates the following timeline for demolition of existing structures on the Motel Parcel, and will keep the City informed of any delays in the timeline:
a. March-September 2024: Planning and completion of preliminary site plans for demolition and site stabilization.
b. July 2024: State Legislature approval of Conservancy’s Fiscal Year 2024-2025 budget, to include approval of capital outlay project for demolition of structures on the Property.
c. October 2024: DGS to submit preliminary plans for Public Works Board approval to enter into working drawing phase of the demolition and site stabilization. 306
4 d. October 2024-February 2025: planning and completion of working drawings for demolition and site stabilization, to include permitting from City, Lahontan Water Quality Control Board, El Dorado County Air Quality Mitigation District, and State Fire Marshal.
e. February-April 2025: project bid period, to include preparation of bid package, prebid walkthrough, contract award, and contract execution. f. May-October 2025: demolition, to begin when the Tahoe Regional Planning Agency (“TRPA”) grading season opens (May 1, 2025).

3. Public Safety Training. Prior to demolition, the Parties will coordinate on use of the structures on the Motel Parcel for emergency services personnel training, recognizing that the Conservancy will require a license agreement with the City separate from this MOU. The Conservancy will prioritize scheduling training for City Police and Fire Department personnel, with the option for the City to bring Lake Valley Fire Protection District and Tahoe Douglas Fire Protection District to participate in the training. City Battalion Chief Justin Keys ([email protected]) is the City’s main point of contact for emergency services personnel training. The City understands that any trainings that would require use of the interior of the motel buildings must occur before the Conservancy has boarded up the buildings as provided by section 1.a. above. If the City or another public safety entity removes boards from the motel buildings to facilitate training, the City agrees that the Conservancy will have no responsibility to replace them, notwithstanding section 1.a.

4. Use of TRPA Development Rights. The Conservancy allocates TRPA development rights for projects across multiple jurisdictions within the California portion of the Lake Tahoe Basin. Nevertheless, the Parties will discuss the potential for using TRPA development rights from the demolition of the existing structures on the Motel Parcel within the City of South Lake Tahoe for a project or projects that will have an economic or environmental benefit, with a preference for affordable housing. Anticipated projects and options for use of development rights will be considered at the Parties’ quarterly meetings.

5. Restoration and Public Access. The Parties desire that following restoration, the Property include opportunities for public access and recreation, including but not limited to the city bike path known as the South Tahoe Bikeway currently existing on the Property. As part of restoration and public access planning, the Parties understand that alternative routes across the Property may be proposed for the South Tahoe Bikeway. The City agrees to execute a license agreement or an easement with the Conservancy for the South Tahoe Bikeway, in both its current and any future location, and to continue to maintain the South Tahoe Bikeway. The Conservancy agrees to include the City in the restoration and public access planning process and the City agrees to allocate adequate time and resources to participating in the planning process.

DEMOLITION OF STRUCTURES GENERALLY

6. General Maintenance. If, during the term of this MOU, the Conservancy acquires a parcel located within the City that contains a dwelling or nondwelling structure that the 307
5 Conservancy intends to demolish, the Conservancy will provide the City notice of its plan to maintain the structure such that it does not become a public nuisance or a safety hazard prior to demolition. The Conservancy further agrees to proceed diligently towards demolition, consistent with State laws and procedures.

7. Public Safety Training. The Conservancy agrees to coordinate with the City on opportunities to conduct emergency services personnel training on parcels acquired by the Conservancy that contain dwelling or nondwelling structures.

ADDITIONAL PROVISIONS

8. Communication and Coordination.
a. Quarterly Meetings. The Parties shall meet quarterly to discuss the status of the elements of this MOU. If desired, the Parties may include this discussion in their regularly scheduled quarterly meetings.
b. Dispute Resolution. In the event of any dispute arising under this MOU, the Parties agree to notify the other Party in writing of the nature of the dispute, at which time the City Manager and Executive Director of the Conservancy shall attempt in good faith to resolve any dispute by negotiation.

9. Term. The term of this MOU shall be 10 years from the Effective Date.

10. Extension and Amendment. This MOU may be extended or amended as necessary by mutual consent of the Parties by execution of a written amendment signed and dated by all Parties. This MOU will be reviewed by the Parties annually and extended if necessary.

11. Termination. Any Party may terminate its participation in this MOU by providing ninety (90) days’ written notice to the other Party.

12. Other Related Agreements. This MOU in no way restricts the involved Parties from participating in similar understandings and/or activities with other public or private agencies.

13. Public Documents. Information provided to any government agency pursuant to this MOU may be subject to state law including but not limited to the Public Records Act (Government Code Section 6250 et. seq).

14. No Funding Obligation. No funds shall be owed, due, payable to or from either Party pursuant to this MOU and there is no cost or resource sharing contemplated in this MOU.

Specific work projects or activities that involve the transfer of funds, services, or property among the signatories to this MOU will require execution of separate agreements and be contingent upon the availability of appropriated funds. Such activities must be independently authorized by appropriate statutory authority. This MOU does not provide such authority.

Negotiation, execution, and administration of each such agreement must comply with all applicable statutes and regulations.
308
6 15. Counterparts. This MOU may be executed in one or more counterparts, each of which shall be deemed an original.

16. Governing Law. This MOU must be construed according to its fair meaning and as if prepared by all Parties. This MOU must be construed in accordance with the laws of the State of California in effect on the Effective Date. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of El Dorado.

17. Notices.

To the City of South Lake Tahoe
Attn: Joseph Irvin
City Manager
[email protected]
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
With copy to:

Heather Stroud
City Attorney
[email protected]
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
To the California Tahoe Conservancy
Attn: Jason Vasques
Executive Director
[email protected]
1061 Third Street
South Lake Tahoe, CA 96150
with copy to:

Michael Steeves
General Counsel
[email protected]
1061 Third Street
South Lake Tahoe, CA 96150
IN WITNESS WHEREOF, the Parties have caused this MOU to be executed as of the date first written above.
309
7 CITY OF SOUTH LAKE TAHOE
By:________________________
Cody Bass
Mayor
Approved as to form:

By:_________________________
Heather Stroud
City Attorney
Attest:

By:________________________
Susan Blankenship
City Clerk

CALIFORNIA TAHOE CONSERVANCY
By:__________________________
Jason Vasques
Executive Director
310
Eloise Ave
James Ave
California Ave
Lodi Ave
Sunset Dr
Ponderosa St
Conestoga St
Oregon Ave
Barton Ave
Michael Dr
Winnamucca Ave Helen Ave
Tahoe Keys Blvd
Rive r Dr
Silver Tip Ave Second St
Sky
Meadows Ct
Comstock Way
Truckee Dr
Silverwood Ct

EXHIBIT A
0 0 0.1 0.1
Miles
Sources:

TRPA, CTC
California
Tahoe Conservancy
*Map for reference purposes
only.

Conservancy Parcels
Current Location of South Tahoe Bikeway
September 2024
Motel 6 and Knox Johnson Parcels
Johnson Meadow
Upper Truckee Marsh
Upper Truckee River
031-290-037
031-290-039
311
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:15
Agenda Item: Contract with California Skateparks for $435,700 for Bijou Park Skatepark Renovation Executive Summary: The Skatepark renovation project has $188,171 available to award the project to a contractor. California Skatepark's proposal was the apparent lowest bidder at $435,700. Additional budget for contingency, materials testing, inspection services and labor compliance reviews brings the total budget needed to $469,485. Staff is requesting City Council pass a Resolution authorizing $81,314 be transferred from City Attorney Litigation/Settlement budget savings Account #100-01210-44013 and $200,000 reallocated transfer to TOT Revenue Fund used to backfill Successor Agency TI Account #100-01956-50050 to Account #301-60075-48030 to supplement the skatepark renovation project funds and award the project contract to California Skateparks.

Requested Action / Suggested Motions: Either: (1) Pass a Resolution authorizing and directing the Mayor to execute a contract with California Skateparks for a total of $435,700, allocate $33,785 in additional funds for contingency, materials testing, inspection services and labor compliance reviews and authorizing the FY 2023-2024 budget amendment by transferring a total of $281,314 from the General Fund budgetary savings and reallocated previous commitment to the Skatepark Renovations capital project; or (2) Pass a Motion rejecting bids and directing staff to issue a new request for bids.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Skate Park Renovation Project.docx
02-Resolution - California Skateparks Contract and Budget Allocation.docx 03-Contract with California Skateparks (Exh. A to Reso).pdf 04-Presentation Final.pptx
312
Council Agenda Report September 24, 2024 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Skatepark Renovation Project Funding Request & Contract Award Location: Bijou Community Park
Responsible Staff Members: John Stark, Director of Parks & Recreation

Background: The City Council has committed $250,000 of American Rescue Plan Act (ARPA) funds to make repairs to the existing skatepark and to construct a street-style skatepark located at the existing basketball courts at Bijou Park. Additionally, the City received a total of $15,465 in Donations for this project. Presently, the existing basketball courts are being utilized primarily for skating on an assortment of homemade features.

The City contracted with Action Sports Design (ASD) to design plans for the renovation of the basketball courts converting them into a street-style skatepark. ASD held public meetings inperson and virtually for community input. ASD collaborated with community members in the skate community on input for the design of the skatepark. Following the design of the skatepark, the project currently has $188,171 remaining available towards construction.

Issue and Discussion: On June 6, 2024, the City advertised the Skatepark Construction Project Request for Pre-Qualifications on the City PlanetBids website. Pre-qualification included experience in construction of skateparks which is recommended for this type of project. 25 prospective bidders downloaded the documents. The Project bidding period closed on June 27, 2024 at 5:00 pm. One bidder submitted the prequalification materials, California Skateparks.

Staff requested additional prequalification applications from American Ramp Company and Grindline, Inc. who submitted their prequalification documents. All three contractors met prequalification standards and were issued Bid Documents on July 26, 2024.

The City received two sealed bids, which were publicly opened and read aloud at the scheduled bid opening located at the City Public Works Building on September 3, 2024 at 2:00 PM. The lowest responsible and responsive bidder was determined to be California Skateparks, with a base bid amount of $435,700. The Engineer’s Estimate for the bid was $200,000 to $350,000.

The bid results are as follows:

Name of Contractor Base Bid Compensable
Delay
Total Base Bid
California Skateparks $435,700 $15,000 $450,700
313
Council Agenda Report September 24, 2024 Page 2 of 3
Grindline Skateparks Inc. $523,038 $168,480 $523,400
Council has two considerations to make for this project. Option one is to allocate additional funding of $281,314 to the Project Account #30160075 in order to award the contract to the lowest responsible and responsive bidder. The anticipated construction start date would begin in May 2025. Option two is to reject the bids and release an RFP to seek proposals from general contractors to increase the pool of contractors. However, since this is a specialty contract work, the city will lose the ability to select contractors that have worked on these types of projects in the past.

Financial Implications: The lowest responsive, responsible bid received for this project is California Skateparks, with a Base Bid of $435,700.

The total expected expense for this project is listed in the table below:

Expense Description Amount
Contractor $435,700
5% Construction Contingency $21,785
Materials Testing $5,000
Inspection Services $5,000
Labor Compliance Reviews $2,000
TOTAL ANTICIPATED EXPENSES $469,485
The budget currently available in the Skatepark Renovation Account #301-60075-48030 is $188,171, primarily in ARPA funds. Based on the total project anticipated costs, an additional $281,314 in funds is necessary to award the contract. Staff is proposing to reallocate a total of $281,314 from the current Fiscal Year 2023/2024 General Fund budgetary savings and previous commitments as shown in the table below:

Transfer From
Account #
Transfer To
Account #
Amount Funding Source Object Code
to Load
100-01210-44013 301-60075
$81,314
City Attorney
Litigation/Settlement
budget savings
48030
100-01956-50050 301-60075
$200,000 Reallocate the transfer
to TOT Revenue Fund
used to backfill
Successor Agency TI
48030
314
Council Agenda Report September 24, 2024 Page 3 of 3
The proposed funding in the table above includes reallocation of $200,000 approved to be transferred to the TOT Revenue fund in Fiscal Year 2023/2024 adopted budget. This TOT Revenue Fund was established in 2012 to set aside annually a portion of transient occupancy taxes formerly associated with the Redevelopment Project area to be utilized to backfill any shortfall in tax increment revenue in the Redevelopment Successor Agency. Due to increases in property tax and tax increment revenues in recent years, the backfill has not been required since FY 2023. The current accumulated balance in the TOT Revenue Fund is approximately $1.9 million. The tax increment revenue estimate received from the County exceeds the required debt service and associated costs of the Redevelopment Successor agency account in FY 2025 by approximately $1.2 million. This excess is not received by the City but instead is distributed to the affected taxing entities. In the event of economic downturn, it will likely take several years before the tax increment revenue drops below the level required to pay enforceable obligations, at which time the $1.9 million set aside in the TOT Revenue fund would be utilized. This accumulated balance by itself can last for two to four years before it’s depleted. Therefore, staff is proposing to redirect $200,000 transfer not currently needed in the TOT Revenue fund to the Skatepark capital project.

The savings in the City Attorney’s budget has resulted in underutilized Litigation/Settlement budget in the current fiscal year which, if not used, will be added to the ending fund balance in the General Fund after the fiscal year close increasing the available excess reserves.

If the bids are rejected, staff will issue an RFP seeking new bids which may or may not be higher than the current bid from California Skateparks.

Environmental Considerations: The rehabilitation and upgrades are categorically exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines 15301 (Existing Facilities) because it consists of the repair of minor alteration of an existing public structure involving negligible or not expansion of existing or former use.

Policy Implications: Passing the Resolution to supplement skatepark renovation project funds and awarding the contract to California Skateparks meets Strategic Priority 2 Recreation & Equitable Access, Goal 1: Elevate the recreation experience provided by the City to attract visitors and residents.
315
Resolution 2024-XXX September 24, 2024 Page 1 of 3
Resolution 2024-XX
Adopted by the City of South Lake Tahoe
City Council
September 24, 2024
Award of Skate Park Renovation Construction Contract, and Transfer/Allocation of Funds for Project Implementation

BACKGROUND
A. The City Council has committed $250,000 of American Rescue Plan Act (ARPA) funds to make repairs to the existing skatepark and to construct a street-style skatepark located at the existing basketball courts at Bijou Park. Additionally, the City received a total of $15,465 in Donations for this project. Presently, the existing basketball courts are being utilized primarily for skating on an assortment of homemade features.

B. The City contracted with Action Sports Design (ASD) to design plans for the renovation of the basketball courts, converting them into a street-style skatepark. ASD held public meetings in-person and virtually for community input. ASD collaborated with community members in the skate community on input for the design of the skatepark. Following the design of the skatepark, the project currently has $188,171 remaining available towards construction.

C. On June 6, 2024, the City advertised the Skatepark Construction Project Request for Qualifications on the City PlanetBids website. 25 prospective bidders downloaded the documents. The Project bidding period closed on June 27, 2024 at 5:00 pm. One bidder submitted the prequalification materials, California Skateparks. Staff requested additional prequalification applications from American Ramp Company and Grindline Skateparks Inc. who submitted their prequalification documents. All three contractors met prequalification standards and were issued Bid Documents on July 26, 2024.

D. The City received 2 sealed bids, which were publicly opened and read aloud at the scheduled bid opening located at the City Public Works Building on September 3, 2024 at 2:00 PM. The lowest responsible and responsive bidder was determined to be California Skateparks, with a base bid amount of $435,700. The Engineer’s Estimate for the bid was $200,000 to $350,000.

E. The total expected expense for this project is listed in the table below:

Expense Description Amount
Contractor $435,700
5% Construction Contingency $21,785
Materials Testing $5,000
316
Resolution 2024-XXX September 24, 2024 Page 2 of 3
ASD Inspection Services $5,000
Labor Compliance Reviews $2,000
TOTAL ANTICIPATED EXPENSES $469,485
F. The City has an on-call contract with Black Eagle Consulting, Inc. for Material Testing and a contract with ASD for inspection services.

G. The budget currently available in the Skatepark Renovation Account #301-60075-48030 is $188,171, primarily in ARPA funds. Based on the total project anticipated costs, an additional $281,314 is required.

BASED ON THE FACTS SET FORTH HEREIN, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the transfer of the funds as shown in the table below:

2. Authorizes and directs the Mayor to sign the contract with California Skateparks attached hereto as Exhibit “A” for a total of $435,700, and allocates $33,785 in additional funds for contingency, materials testing, inspection services and labor compliance reviews.

Adopted by the City of South Lake Tahoe City Council on September 24, 2024, by the following vote:

Yes:

No:

Abstain:

Absent:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
__________________ Date:_____________
Cody Bass, Mayor
317
Resolution 2024-XXX September 24, 2024 Page 3 of 3
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
Contract with California Skateparks for
Bijou Park Skatepark Renovation
401
Background
• City Council committed $250,000 of American Rescue Plan Act (ARPA) funds to make repairs to the existing skatepark and to construct a street-style skatepark located at the existing basketball courts at Bijou Park. • City contracted Phase 1 of the upgrades and completed the construction in 2023. • The City contracted with Action Sports Design (ASD) to design plans for Phase 2 for the renovation of the basketball courts converting them into a skatepark. • Public meetings were held in-person and virtually for public input for input on design.
• The project currently has $188,171 remaining available towards construction for Phase 2.
402
Skatepark Community Engagement
403
Proposed Skatepark Design
404
Proposed Skatepark Design
405
Pre-qualification & Bid Process
• Contractors with experience constructing skateparks was recommended by ASD due to the specialty of this type of project.
• June 6, 2024, City advertised the Skatepark Construction Project Request for PreQualifications on PlanetBids and 25 prospective bidders downloaded the documents. • June 27, 2024, bidding closed and one bidder, California Skateparks submitted prequalification materials. • Staff requested additional pre-qualification applications from American Ramp Company and Grindline, Inc. All three contractors met pre-qualification standards and were issued Bid Documents.
• The City received two sealed bids from California Skateparks and Grindline, Inc. • California Skateparks was the lowest responsive bidder with a base bid of $435,700. • PWD Engineer’s Estimate was $350,000.
• CA Skateparks bid is within an acceptable range to award the project. 406
Expense Description
Construction Expense Estimate
Contractor $435,700
5% Construction Contingency $21,785
Materials Testing $5,000
Inspection Services $5,000
Labor Compliance Reviews $2,000
Total $469,485
407
Funds Reallocation
Transfer From
Account #
Transfer To Account # Amount Funding Source Object Code to Load 100-01210-44013 301-60075 $81,314
City Attorney
Litigation/Settlement
budget savings
48030
100-01956-50050 301-60075 $200,000
Reallocate the
transfer to TOT
Revenue Fund used
to backfill Successor
Agency TI
48030
408
Recommendation
• Staff recommends award due to the specialized nature of the work. • Contract award is within a reasonable range of the Engineer's Estimate. 409
Questions
410
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:16
Agenda Item: Amendment No. 5 to CDM Smith Professional Services Agreement for Pioneer Trail Pedestrian Improvement Phase II and Acceptance of Tahoe Regional Planning Agency Air Quality Mitigation Funds
Executive Summary: STPUD plans to abandon a waterline within the project vicinity. This waterline abandonment will need to be completed prior to the start of the Pioneer Trail Pedestrian Improvement Phase II project, in order to construct the project correctly and avoid excavation after completion of the project. The Public Works Department and STPUD agreed that the best way to coordinate this waterline abandonment work in conjunction with the construction of our project is to combine both scopes of work into the same bid package. This enables the same contractor to do both scopes of work and eliminates extra coordination between external third parties. To incorporate STPUDâ€™s waterline abandonment plans and specs into our projectâ€™s bid package, CDM Smith will require an amendment to their contract for this extra work. This amendment will be Amendment 5. A time extension to extend the contract to June 30, 2025, is also included in Amendment 5 in order to facilitate bid assistance for the project, which is expected to bid in early 2025.

Requested Action / Suggested Motions: (1) Pass a Motion Authorizing and Directing the Mayor to Execute Amendment No. 5 to CDM Smith Professional Services Agreement for an additional $34,558.72 with amended not-to-exceed amount of $560,412.72 for Pioneer Trail Pedestrian Improvement Phase II; and (2) Pass a Resolution accepting and appropriating Tahoe Regional Planning Agency Air Quality Mitigation Funds in an amount of $46,000.

Responsible Staff Member: Stephen Anderjack, Associate Civil Engineer Reviewed and Approved By: Anush Nejad, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Amendment-5 Waterline Abandonment Design.docx 02-Resolution- Amendment-5 Waterline Abandonment Design.docx 03-C-226-2024 CDM Smith PSA Amendment 5.pdf
04-GB Item No 3 CSLT Mitigation Request Pioneer Trail Project.docx 411
Council Agenda Report- September 24, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Amendment No. 5 to CDM Smith Professional Services Agreement and Acceptance of TRPA Air Quality Mitigation Funds
Location: Pioneer Trail between Larch Ave and Ski Run Blvd.

Responsible Staff Member: Stephen Anderjack, Associate Civil Engineer, 530-721-1102 Background: Pioneer Trail Pedestrian Upgrade Project, Phase 1 (Project), constructed in 2015, is located between the Pioneer Trail – Lake Tahoe Blvd intersection and ends at Larch Avenue. Project improvements included the construction of sidewalks and street lighting on both sides of Pioneer Trail. Comments from the public and members of the City Council indicated strong support for extending the pedestrian upgrades between Larch Avenue and Ski Run Blvd (Phase 2).

On March 19, 2019, the City Council approved a professional services agreement (C-009-2019) with CDM Smith, Inc. to perform engineering design, permitting, and preparation of 100% bid documents for the Pioneer Trail Pedestrian Upgrade Project, Phase 2.

The City of South Lake Tahoe Public Works Department, in partnership with the Tahoe Regional Planning Agency (TRPA) and the Tahoe Metropolitan Planning Organization (TMPO), sought and acquired grant funding to complete the second phase of the Pioneer Trail Pedestrian Upgrade Project. Design work started in the spring of 2019 and has progressed steadily. Improvements are scheduled to occur in 2025.

CMD Smith’s contract amendments 1, 2, and 4 were specific to adding additional time to complete the project bid documents. Amendment 3 included adding acquisition work to the design contract.

Amendment 5 will extend the contract duration and add additional design work to incorporate South Tahoe Public Utility District (STPUD)’s waterline abandonment work into the scope of the design.

Issue and Discussion: STPUD plans to abandon a waterline within the project vicinity. This waterline abandonment will need to be completed prior to the start of the Pioneer Trail Ped Improvement Ph II project, to construct the project correctly and avoid excavation after completion of the project.

The Public Works Department and STPUD agreed that the best way to coordinate this waterline abandonment work in conjunction with the construction of our Pioneer Trail Ped Improvement Ph II project is to combine both scopes of work into the same bid package. This enables the same contractor to do both scopes of work and eliminates extra coordination between external 3rd parties. 412
Council Agenda Report- September 24, 2024 Page 2 of 2
In order to incorporate STPUD’s waterline abandonment plans and specs into Pioneer Trail Ped Improvement Ph II’s bid package CDM Smith will require an amendment to their contract for this extra scope of work. This amendment will be Amendment 5.

A time extension to extend the contract to June 30, 2025, is also included in Amendment 5 in order to facilitate bid assistance for the project, which is expected to bid in early 2025.

The Public Works Department also requested $46,000 of Air Quality Interest Mitigation Funds from TRPA to pay for this addendum. These funds were approved at the August 28 TRPA Governing Board Meeting. The Public Works Department recommends accepting the funding and loading it into the 301-50024-48020 account.

Financial Implications: Amendment 5 adds $34,558.72 to the original contract value, bringing the total contract value to $560,412.72. This amendment will be paid for with TRPA Air Quality Interest Mitigation funds, as shown in the table below. The remainder of the funding will also be spend on engineering design.

Table 1 - Engineering Design Funding to Load
Funding Source Funding Category Amount
TRPA Air Quality Interest Mitigation Funds
(301-50024-33322)
Engineering/Design
(301-50024-48020)
$46,000
Environmental Considerations: The Project is categorically exempt pursuant to CEQA Section 15301, Subparagraph C.

Policy Implications: This project is consistent with the City Council 2021-2026 Strategic Plan and will encourage pedestrian and bicycle modes of transportation by providing additional connectivity between Ski Run Boulevard and Stateline.
413
Resolution 2024-XXX September 24, 2024 Page 1 of 1
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe

CITY COUNCIL
September 24, 2024
Authorize Amendment 5 to CDM Smith Profession Services Agreement for Pioneer Trail Pedestrian Improvement Project Ph II and Accept TRPA Mitigation Funding

BACKGROUND
A. The City of South Lake Tahoe has designated the Pioneer Trail Pedestrian Improvement Project Ph II a viable and desired project;
B. On March 19, 2019, City Council approved a professional services agreement (C-009-2019) with CDM Smith, Inc. to perform engineering design, permitting, and preparation of 100% bid documents for the Pioneer Trail Pedestrian Upgrade Project, Phase 2.

C. The project requires an amendment to CDM Smith’s contract in order to incorporate South Tahoe Public Utility District’s waterline abandonment work into the project plans D. The contract amendment requires additional funding in order to be completely funded for design so the Public Works Department applied to withdraw $46,000 of TRPA Air Quality Interest Mitigation Funds.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED that the City Council of the City of South Lake Tahoe:

1. Accept $46,000 in TRPA Air Quality Interest Mitigation Funds for the design phase of Pioneer Trail Pedestrian Improvement Ph II Project

2. Appropriate said funds ($46,000) into CIP fund account 301-50024-48020 for purposes of design expenditures.

Pioneer Trail Pedestrian Improvement Project Phase II
301 50024 33322 Revenue TRPA Funding (+) $46,000
301 50024 48020 Expenditures Design (+) $46,000
Adopted by the City of South Lake Tahoe City Council on September 24, 2024 by the following vote:

Ayes:

Noes:

Abstain:

Absent:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
414
City of South Lake Tahoe –
PSA Amendment No. 5(C-225-2024) to C-009-2019

AMENDMENT 5 (C-225-2024) TO PROFESSIONAL SERVICES

AGREEMENT
The Professional Services Agreement entered into on March 19, 2019, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and CDM Smith, Inc. (“CONSULTANT”) is hereby amended as set forth below.

The terms of the Professional Services Agreement (C-009-2019) are hereby amended to read as follows:

The following language is hereby added to the end of Section 1: Scope of Services.

Project, as described in Amendment 5 – Exhibit A, which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place and in the manner specified in Amendment 5 – Exhibit A subject to the direction of the City. Consult shall have no power or authority by this Agreement to bind City in any respect.

Section 2 is hereby repealed in its entirety and replaced with the following language:

Section 2. Term/Time of Performance. The services by Consultant are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than June 30, 2025. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by June 30, 2025 shall constitute a material breach of this Agreement as amended.

Section 3 is hereby repealed in its entirety and replaced with the following language:

Section 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the
Schedule set forth in Amendment 5 - Exhibit A, which is attached hereto and incorporated herein by reference. An additional amount of $34,558.72 is authorized under this amendment. In no event shall Consultant compensation for work completed under this Agreement exceed the sum of the original contract amount of $450,343.00 plus the additional fee of $75,511.00 ( Amendment No. 3) and the additional fee of $34,558.72 ( Amendment No. 5) or an amended total fee of $ 560,412.72 without authorization from the City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
415
City of South Lake Tahoe –
PSA Amendment No. 5(C-225-2024) to C-009-2019

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Cody Bass, Mayor William Hurrell, Vice President
CDM Smith, Inc.

Business License # 32081

APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk 416
1 Amendment 5 Scope of Services
Presented below is CDM Smith’s Scope of Work for Amendment 5 of the planning and design contract for the Pioneer Trail Pedestrian Improvement Project. Amendments 1 and 2 were previously executed to extend the schedule. Amendment 3 was executed to extend the schedule and add services including right-of-way acquisition support, pavement rehabilitation design, and electrical design changes.

Amendment 4 was executed to extend the schedule through the end of June 2025. Amendment 5 is needed to fund the additional services described below including coordination with STPUD, development of an additional design submittal, and continued project management services.

Task 1 – Project Management, Public Outreach, Public
Meetings, and Coordination
Objectives
The contract term will be extended through June 30, 2025 to provide additional time for easement acquisitions and Caltrans review and approval of the Request for Authorization to proceed to the Construction Phase. Additional project management services will be provided through the 12-month time extension to complete the design and bidding phases of the project.

Approach
CDM Smith will continue to perform project management activities as described in the original scope of work.

Assumptions
 The contract period will be extended through June 30, 2025.  Work activities will be on hold for approximately six months after submittal of the final bid package, while Caltrans reviews the Request of Authorization to proceed with construction and until the construction contract is advertised for bidding.  Up to two additional progress and coordination meetings are included with the CDM Smith Team, City staff, and others as deemed appropriate by the City. All meetings will be held via MS Teams.

Deliverables
 Monthly invoices with progress reports during active working periods  Agendas and meeting notes will be prepared for meetings. Draft agendas will be distributed one week prior to the meeting and meeting notes will be distributed within one week of the meeting.
 Presentations and other meeting materials such as, sign-in sheets, renderings, plan sheets, materials samples, etc. will be provided as appropriate for the specific meeting. 417
Pioneer Trail Pedestrian Improvement Project
Amendment 5 Scope of Work
2 Task 2 – Site Surveying
No change
Task 3 – Hydrologic and Hydraulic Analysis
No change
Task 4 – Geotechnical Report
No change
Task 5 - Traffic Study
No change
Task 6 - Preliminary Plans (30 Percent)
No change
Task 7 - Environmental Documents
No Change
Task 8 - ROW Acquisition Support
No Change
Task 9 – 60 Percent Design Level PS&E Documents and Draft Design Report
No change
Task 10 – 90 Percent Design Documents (Detailed Plans,
Specifications, and Estimate)
No Change
Task 11 – 100 Percent Bid Documents
Objectives
Additional design work that is being added to the project at the 100% design level includes coordination with STPUD to integrate waterline abandonment work into design documents and utility agreements, and the addition of a design revision to address constructability related comments to the draft 100% design documents.

418
Pioneer Trail Pedestrian Improvement Project
Amendment 4 Scope of Work
3 Approach
STPUD is developing separate design documents to abandon an existing waterline in Pioneer Trail within the project extents. In addition to waterline abandonment, the STPUD design will include valve abandonment, new service connections, and fire hydrant relocations. CDM Smith will coordinate with STPUD to integrate relevant waterline work into the 100% design documents to provide consistency between the two designs. This will include review of STPUD design drawings, revisions to existing waterline locations based on new information and input provided by STPUD, utility plan revisions to eliminate grade adjustments for valves to be abandoned and to adjust fire hydrant relocations, and revisions to the STPUD utility agreement to revise the type and number of utility conflicts and adjustments that will be needed.

CDM Smith will also prepare an additional design submittal to incorporate comments received from the City's constructability review to be performed on the draft 100% PS&E documents.

Assumptions
 STPUD will develop separate design documents for the waterline abandonment work. CDM Smith’s design efforts will be limited to the revisions described above.  The City will provide one round of consolidated and non-conflicting comments for the draft 100% PS&E submittal.
 Comments to the draft 100% PS&E submittal will be limited to constructability issues only.  No revisions to the Design Report or SWPPP will be required as part of the City’s constructability review.

Deliverables
 Final 100 percent design drawings in PDF and DWG formats.  Final 100 percent Project Specifications in MS Word and PDF format  Final 100 percent Opinion of Probable Construction Cost in MS Excel and PDF format Task 12 – Bid Assistance
No change
419
7/12/2024
Senior Officer Senior Officer
Project
Manager
Grade 7 Civil
Engineer
Designer
/Drafter Contract Admin.

Project
Controls
Hours Total Labor Cost
Other Direct
Costs Total Costs
1 Project Mgt, Public Outreach, Meetings, and Coordination

1.1 Project Management 4 12 8 16 16 56 $ 11,315 $ 500 11,814.52 2 Site Surveying
3 Hydrologic and Hydraulic Analysis
4 Geotechnical Report
5 Traffic Study
6 Preliminary Plans (30 Percent)
7 Environmental Documents
8 Permission to Enter Agreements
9 60 Percent Design PS&E and Draft Design Report
10 90 Percent Design PS&E
11 100 Percent Bid Documents

11.1 100% Design 4 16 48 50 118 $ 22,744 $ - 22,744.20
12 Bid Assistance
Total Hours 4 4 28 56 50 16 16 174 $ 34,059 $ 500 $34,558.72 Pioneer Trail Pedestrian Improvements
Firm: CDM Smith
Task
Name/Role

OPERATIONS AND GOVERNANCE
COMMITTEE AGENDA ITEM NO. 5 &
CONSENT CALENDAR ITEM NO. 3

STAFF REPORT
Date: August 21, 2024
To: TRPA Governing Board
From: TRPA Staff
Subject: Release of City of South Lake Tahoe Air Quality Interest (AQI) Mitigation Funds ($46,000) towards Phase II of the Pioneer Trail Pedestrian Improvement Project. ________________________________________________________________________ Summary and Staff Recommendation:

Staff recommends that the Governing Board approve the City of South Lake Tahoe’s request, subject to the conditions cited below. The request is consistent with the Environmental Improvement Program, the TRPA Code of Ordinances, and the Governing Board’s policy guidelines for the release of mitigation funds.

Required Motion:

To approve the requested release, the Board must make the following motion:
1) A motion to approve the release subject to the conditions contained in this memorandum.

In order for the motion to pass, an affirmative vote of any eight Board members is required.

Background:

The City of South Lake Tahoe is requesting the release of $46,000.00 in Air Quality Interest (AQI) Mitigation Funds towards Phase II of the Pioneer Trail Pedestrian Project, EIP Project No.

03.02.02.0078.

Phase II of the Pioneer Trail Pedestrian Improvement Project will continue the design and implementation of pedestrian sidewalks, lighting, transit stops, and Class II bike lanes from the limits of the completed Phase I project (Larch Avenue) to the western limits of Ski Run Boulevard.

The requested mitigation funds will be used for design and project management. 421

OPERATIONS AND GOVERNANCE
COMMITTEE AGENDA ITEM NO. 6 &
CONSENT CALENDAR ITEM NO. 3
Pioneer Trail Pedestrian Improvement Project - Phase II TRPA Mitigation Other Funds Total Budget
Other Funds
CMAQ $1,800,000
ATP $1,200,000
STBG $1,000,000
CSLT General Fund $700,000
CSLT Measure S $700,000
SB1 $500,000
HIP $100,000
EIP Mitigation Funds
Air Quality Interest $46,000
Total $46,000 $6,000,000 $6,046,000
As of June 30, 2024, the unencumbered account balance for the City of South Lake Tahoe Air Quality Interest Mitigation Fund is $68,343.21, which is sufficient to cover this request.

Conditions:

Staff recommends approving the release of these funds subject to the following conditions of approval:

1. The City shall only use the funds for the project cited above and as approved by TRPA.

2. TRPA reserves the right to withhold funds to ensure project priorities, goals, and objectives are consistent with those of the Environmental Improvement Program and TRPA’s Regional Plan.

3. The City agrees to follow all laws, codes, and regulations adopted by federal, state, and local authorities/agencies.

4. The City agrees to maintain a report detailing the use and expenditure of all funds used on the project. These records shall be made available for review and audit by TRPA within thirty (30) calendar days upon written request.

5. All mitigation funds not used as described above shall be returned to TRPA.

Upon written approval from TRPA, these funds may be re-allocated to another project.

6. The City agrees to request from TRPA a final inspection no later than 30 days after completion of the project.

7. TRPA approved EIP signage shall be used on all projects to identify TRPA as a funding source and shall include the EIP logo.
422

OPERATIONS AND GOVERNANCE
COMMITTEE AGENDA ITEM NO. 6 &
CONSENT CALENDAR ITEM NO. 3

8. The City agrees to report the applicable EIP Performance Measures achieved by this project in the EIP Tracker.

Regional Plan Compliance:

The proposed release complies with the TRPA Regional Plan and Code of Ordinances.

Contact Information:

For questions regarding this agenda item, please contact Tracy Campbell at (775) 589-5257 or [email protected].

To submit a written public comment, email [email protected] with the appropriate agenda item in the subject line. Written comments received by 4 p.m. the day before a scheduled public meeting will be distributed and posted to the TRPA website before the meeting begins. TRPA does not guarantee written comments received after 4 p.m. the day before a meeting will be distributed and posted in time for the meeting.

Attachment:

A. EIP Project Fact Sheet
423

OPERATIONS AND GOVERNANCE
COMMITTEE AGENDA ITEM NO. 6 &
CONSENT CALENDAR ITEM NO. 3
Attachment A
Upper Bijou Park Creek Restoration Project
EIP Project Fact Sheet
424
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:17
Agenda Item: Ordinance Increasing City Council Compensation (First Reading) Executive Summary: City Council is eligible for an increase in compensation of up to 5 percent for each calendar year from the operative date of the last salary adjustment (January 23, 2023) following the November 5, 2024 election, when two Council members will begin new terms of office. The current City Council salary is $1,264.86, per month. If the suggested increase is approved, the City Council salary would be $1,394.49 beginning on January 23, 2025.

Requested Action / Suggested Motions: Either Pass a Motion to: 1) Hold a first reading (by title only) of an Ordinance Increasing the City Council Compensation to $1,394.49 per month, effective January 23, 2025, and refer second reading and adoption to the October 22, 2024 meeting; 2) Make no changes to the current compensation; or 3) Direct staff to bring back a revised Ordinance increasing compensation by a lower amount.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Olga Tikhomirova, Finance Director Heather Stroud, City Attorney Attachments:
01-Staff Report-City Council Compensation.docx
02-Ordinance-City Council Compensation.docx
03-ORD 2022-1169 City Council Compensation.pdf
425
Council Agenda Report September 24, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Ordinance Increasing City Council Compensation (First Reading) Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: The process for increasing City Council compensation is set forth by Sections 36516 and 36516.5 of the California Government Code, as amended by Senate Bill 329 (effective Jan. 1, 2024):

Government Code Section 36516(a)(4)-(5); (g)(3) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed an amount equal to the greater of 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since Jan. 1, 2024 which shall not exceed 10 percent per calendar year. No ordinance shall be enacted or amended to provide automatic future increases in salary. The proposed ordinance shall include findings demonstrating the need for the increased compensation.

Government Code Section 36516.5. A change in compensation does not apply to a council member during the council member’s term of office. This prohibition shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office.

The last City Council compensation increase was a five percent increase approved by Ordinance No. 2022-1169 on November 1, 2022, with the effective date of January 23, 2023. The current City Council salary is $1,264.86 per month.

Issue and Discussion: Because inflation since January 1, 2024, was 3.025% on average, City Council is eligible for an increase in compensation of up to 5 percent for each calendar year from the operative date of the last salary adjustment following the November 5, 2024, election, when two Council members will begin new terms of office.

City Council may choose to: a) make no changes to the current compensation, b) increase compensation by 5 percent for each calendar year from the operative date of the last adjustment of the salary, or c) increase compensation by a lower amount. The attached ordinance is drafted to increase compensation by five percent for each calendar year from the operative date of the last salary adjustment, which would increase the monthly City Council salary from $1,264.86 to $1,394.49 per month.
426
Council Agenda Report September 24, 2024 Page 2 of 2
Any compensation increase would be effective January 23, 2025, 2 years from the date of the last compensation adjustment.

Financial Implications: The total cost increase for 2024/2025 is $7,685. A portion of this increase is included in the 2024-2025 budget and the additional $4,521 will need to be allocated from the undesignated general fund balance if approved.

Environmental Considerations: This action is not a project requiring environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities such as personnel-related actions).

Policy Implications: An increase of City Council compensation is consistent with the California Government Code.
427
Ordinance 2024-XXX October 22, 2024 Page 1 of 2
Ordinance 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
October 22, 2024
An Ordinance increasing City Council compensation to $1,394.49 per month (Replacing Ordinance 2022-1169)

FINDINGS
A. Compensation for members of the City Council shall be established by ordinance in accordance with provisions of Sections 36516 and 36516.5 of the California Government Code as amended by Senate Bill 329 (effective Jan. 1, 2024).

B. The salary of City Council members may be increased by an amount equal to five percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance is enacted.

C. The last City Council salary increase was a five percent increase, to $1,264.86 per month, approved by Ordinance 2022-1169 on November 1, 2022 (effective January 23, 2023).

D. In accordance with the Government Code, City Council desires to increase its salary by five percent for each calendar year from the operative date of the last adjustment in 2022, for a total of $1,394.49 effective after the next City Council election.

E. City Council finds that the proposed compensation increase is necessary because Council has not received an increase since January 23, 2023, and the cost of living has increased by

3.33% since then.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1.

1. Each member of the city council shall receive as salary the sum of $1,394.49 per month. Such salary shall be payable at the same time and in the same manner as salaries are paid to other officers and employees.

2. The 2024-2025 adopted budget is revised and the allocation of undesignated general fund balance in the amount of $4,521 is authorized to cover this expense.

SECTION 2. This Ordinance shall become effective on January 23, 2025.

Adopted by the City of South Lake Tahoe City Council on October 22, 2024 by the following vote:

Yes:

No:

Abstain:

Absent:
________________________ Date:_________
Cody Bass, Mayor
428
Ordinance 2024-XXX October 22, 2024 Page 2 of 2
Attest:
________________________
Susan Blankenship, City Clerk
First Reading: September 24, 2024
Published: October 27, 2024
Second Reading: October 22, 2024
Effective: January 23, 2025
429
Ordinance 2022-1169 November 1, 2022 Page 1 of 1
Ordinance 2022-1169
Adopted by the City of South Lake Tahoe
City Council
November 1, 2022
An Ordinance increasing City Council compensation to $1,264.86 per month Replacing Ordinance 2020- 1149)

FINDINGS
A. Compensation for members of the City Council shall be established by ordinance in accordance with provisions of Sections 36516 and 36516.5 of the California Government Code as such provisions now exist or may thereafter be amended.

C. The last City Council salary increase was a five percent increase, to $1,147.27 per month, approved by Ordinance 2020- 1149 on October 6, 2020 ( effective January 23, 2021).

D. In accordance with the Government Code, City Council desires to increase its salary by five percent for each calendar year from the operative date of the last adjustment in 2020, for a total of $1,264.86 effective after the next City Council election.

Now, Therefore, the City Council of City of South Lake Tahoe does ordain as follows:

SECTION 1.

1. Each member of the city council shall receive as salary the sum of $1,264.86 per month. Such salary shall be payable at the same time and in the same manner as salaries are paid to other officers and employees.

2. The 2022- 2023 adopted budget is revised and the allocation of undesignated general fund balance in the amount of $5,715 is authorized to cover this expense.

SECTION 2. This Ordinance shall become effective on January 23, 2023.

Adopted by the City of South Lake Tahoe City Council on November 1, 2022 by the following vote:

Yes: Bass, Creegan, Friedrich, Middlebrook and Wallace
Date:_________
Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
First Reading: October 4, 2022
Published: October 7, 2022
Second Reading: November 1, 2022
Effective: January 23, 2023
Sue Blankenship ( Nov 2, 2022 11: 21 PDT)
Devin Middlebrook ( Nov 2, 2022 11: 25 PDT)
Nov 2, 2022
430
ORD 2022-1169 CC Compensation
Final Audit Report 2022- 11-02
Created: 2022- 11-02
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAnCdtjct- 6Ih7pGHFpSclHmixFCNqn9IM ORD 2022-1169 CC Compensation" History
Document created by jo Mcdonough ([email protected]) 2022- 11- 02 - 5:49:17 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2022- 11- 02 - 5:50:11 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2022- 11- 02 - 6:21:22 PM GMT- IP address: 128. 92.136. 146 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2022- 11-02 - 6:21:33 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to [email protected] for signature 2022- 11- 02 - 6:21:34 PM GMT
Email viewed by [email protected]
2022- 11- 02 - 6:25:26 PM GMT- IP address: 66.189. 255. 213 Signer [email protected] entered name at signing as Devin Middlebrook 2022- 11- 02 - 6:25:41 PM GMT- IP address: 66.189. 255. 213 Document e-signed by Devin Middlebrook ([email protected]) Signature Date: 2022- 11-02 - 6:25:43 PM GMT - Time Source: server- IP address: 66.189. 255. 213 Agreement completed.
2022- 11- 02 - 6:25:43 PM GMT
431
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:18
Agenda Item: Resolution Increasing City Treasurer Compensation Executive Summary: Following past practice, the increase in City Treasurer compensation has been consistent with the increase of City Council compensation. The attached resolution is drafted to increase compensation by five percent for each calendar year from the operative date of the last salary adjustment, which would increase the monthly City Treasurer salary from $1,264.86 to $1,394.49, to be effective on January 23, 2025.

Requested Action / Suggested Motions: City Council may either: 1) Pass a Resolution increasing City Treasurer compensation to $1,394.49 per month, effective January 23, 2025; 2) Pass a Resolution increasing City Treasurer compensation by a lower amount; or 3) Make no changes to the current compensation.

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - City Treasurer Compensation.docx
02-Resolution - City Treasurer Compensation
03-Resolution 2022-133 City Treasurer Compensation.pdf
432
Council Agenda Report September 24, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 24, 2024
Title: Resolution Increasing City Treasurer Compensation Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk Background: The process for increasing City Treasurer compensation is set forth by Section 36517 of the California Government Code and Section 2.05.040 of the City Code:

Government Code Section 36517 The city clerk and the city treasurer shall receive, at stated times, a compensation fixed by ordinance or resolution.

City Code Section 2.05.040 B. Salaries and benefits of all other elected and appointed officers shall be as set forth by separate resolution of the city council.

The last City Treasurer compensation increase was a five percent increase approved by Resolution No. 2022-133 on October 4, 2022, with the effective date of January 23, 2023. The current City Treasurer salary is $1,264.86 per month.

Issue and Discussion: Following past practice, the increase in City Treasurer compensation has been consistent with the increase of City Council compensation.

City Council may choose to: a) make no changes to the current compensation, b) increase compensation by 5 percent for each calendar year from the operative date of the last adjustment of the salary, or c) increase compensation by a lower amount. The attached resolution is drafted to increase compensation by five percent for each calendar year from the operative date of the last salary adjustment, which would increase the monthly City Treasurer salary from $1,264.86 to $1,394.49 per month.

To remain consistent with past practice, City Treasurer compensation increase will be effective January 23, 2025, 2 years from the date of the last salary adjustment.

Financial Implications: A total increase in City Treasurer compensation in the 2024/2025 Fiscal Year is amounting to $1,171 and will require $551 to be allocated from general fund undesignated excess reserves into payroll line items in the City Treasurer account 100-01516- 410xx due to a portion of the increase already included in the adopted budget.

Environmental Considerations: This action is not a project requiring environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) 433
Council Agenda Report September 24, 2024 Page 2 of 2
(organizational or administrative activities that will not result in a direct or indirect physical change in the environment).

Policy Implications: An increase of City Treasurer compensation is consistent with the California Government and City Code.
434
Resolution 2024-XXX September 24, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
September 24, 2024
Increasing City Treasurer compensation to $1,394.49 per month

BACKGROUND
A. The process for increasing City Treasurer compensation is set forth by Section 36517 of the California Government Code and Section 2.05.040 of the City Code.

B. The last City Treasurer salary increase was a five percent increase approved by Resolution 2022-133 on October 4, 2022 (effective January 23, 2023).

C. The current City Treasurer salary is $1,264.86 per month.

D. Following past practice, the increase in City Treasurer compensation has been consistent with the increase of City Council compensation.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Increases City Treasurer compensation by five percent for each calendar year from the operative date of the last salary adjustment, which would increase the monthly City Treasurer salary from $ $1,264.86 to $1,394.49 per month.

2. Consistent with past practice, City Treasurer compensation increase will be effective January 23, 2025, 2 years from the date of the last salary adjustment.

3. Approves the increase of $551 to the Fiscal Year 2024-2025 adopted budget in account 100-01516-410xx.

Adopted by the City of South Lake Tahoe City Council on September 24, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
435
Resolution 2024-XXX September 24, 2024 Page 2 of 2
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
436
Resolution 2022-133 October 4, 2022 Page 1 of 1
Resolution 2022-133
Adopted by the City of South Lake Tahoe
City Council
October 4, 2022
Increasing City Treasurer compensation to $1,264.86 per month

BACKGROUND
A. The process for increasing City Treasurer compensation is set forth by Section 36517 of the California Government Code and Section 2.05.040 of the City Code.

B. The last City Treasurer salary increase was a five percent increase approved by Resolution 2020-091 on October 6, 2020 (effective January 23, 2021).

C. The current City Treasurer salary is $1,147.27 per month.

D. Following past practice, the increase in City Treasurer compensation has been consistent with the increase of City Council compensation.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

2. Consistent with past practice, City Treasurer compensation increase will be effective January 23, 2023, 2 years from the date of the last salary adjustment.

3. Approves the increase of $1,065 to the Fiscal Year 2022-2023 adopted budget in account 100-01516- 410xx.

Adopted by the City of South Lake Tahoe City Council on October 4, 2022 by the following vote:

Yes: Bass, Creegan, Friedrich and Middlebrook
No: Wallace
Date:_________
Devin Middlebrook, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Sue Blankenship ( Oct 5, 2022 11: 52 PDT)
Devin Middlebrook ( Oct 6, 2022 10: 26 PDT)
Oct 6, 2022
437
Res 2022-133 Increase City Treasurer
Compensation
Final Audit Report 2022- 10-06
Created: 2022- 10-05
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAFVQcqnwZmQpTfSYptHAbjnU- 94-PH15n Res 2022-133 Increase City Treasurer Compensation" History Document created by jo Mcdonough ([email protected]) 2022- 10- 05 - 6:43:45 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2022- 10- 05 - 6:51:56 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2022- 10- 05 - 6:52:20 PM GMT- IP address: 128. 92.136. 146 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2022- 10-05 - 6:52:30 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to [email protected] for signature 2022- 10- 05 - 6:52:32 PM GMT
Email viewed by [email protected]
2022- 10- 06 - 5:26:20 PM GMT- IP address: 128. 92.134. 66 Signer [email protected] entered name at signing as Devin Middlebrook 2022- 10- 06 - 5:26:30 PM GMT- IP address: 128. 92.134. 66 Document e-signed by Devin Middlebrook ([email protected]) Signature Date: 2022- 10-06 - 5:26:32 PM GMT - Time Source: server- IP address: 128. 92.134. 66 Agreement completed.
2022- 10- 06 - 5:26:32 PM GMT
438
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 24,
2024
Agenda Item #:19
Agenda Item: Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Joe Irvin, City Manager and Susan Blankenship, City Clerk Attachments:

APC - 09 19 2024.pdf
439
2024 Agenda Planning Calendar (Updated 09 18 2024)
Agenda Item Agenda Section
Oct. 15, 11 a.m.

Oct. 22, 5:30 p.m. City Clerk City Council Compensation Ordinance (Second Reading) Consent Proclamation-Domestic Violence Awareness Month Proclamations City Manager Energy Upgrades Project Contract NB
Tax Sharing Resolution (AB 8) Clean-Up Annexation NB
Dev Services TAU Discussion NB
TEFRA Notice and Resolution - Sugar Pine Village Phase 1B PH Finance GAAN Limit Consent
Fiscal Year 2023-2024 Budgeted Funds Re-appropriation Consent Fire Ratification and Donation of California Climate Action Corps Fellows ServiceConsent HR Approval of City Salary Table Consent
Public Works PSA for Pavement Design Services Consent
PSA for Dennis Machida Trail Consent
Nov. 5, 9 a.m. Various City Council Commissions and Boards Annual Reports Consent City Clerk/CM 2025 City Council Meeting Schedule Consent Departm+1:38ent
BOS/City Council Special Joint Meeting
440
2024 Agenda Planning Calendar (Updated 09 18 2024)
Dev. Services Radon - Jeff Minor Presentation
City/CTC land exchange agreement Consent
Quarterly Housing Report Consent
Inclusionary Housing In-Lieu Fee Update Consent
Finance TID Annual Report NB
Public Works Award of Tahoe Valley Greenbelt Phase II Consent Award Upper Bijou Park Creek Contract Consent
Speed Limit Adoption for Local Roads and Designation of Safety Corridors NB Residential Parking Permit for Lakeside Park Assoc. NB
Nov. 19, 5:30 p.m. Dev. Services Emp Housing Outreach Update & Emp Housing Signage Ord (First Readin NB STRSA
Workbench Pre-Design Contract Award Consent
Disparate Impact Analysis Findings about Local Preference Ordinance NB Finance Annual ROPS approval STRSA Consent
Energy Upgrade Project Financing UB
Airport Master Plan Consent
Dec. 10, 5:30 p.m. City Clerk Certification of Election NB 441
2024 Agenda Planning Calendar (Updated 09 18 2024)
Outgoing Councilmember Recognition Recognition
Oaths of Office Oath
City Council Re-Organization NB
Protocols Update Consent
City Council Assignments to Boards and Commissions NB
Dev. Services Emp Housing Outreach Update & Emp Housing Signage Ord (Second ReaConsent Finance Quarterly Budget and Financial Status Report as of September 2024 Consent Investment Portfolio Report as of September 2024 Consent Pub Works STR Rate Adjustment PH
City Clerk Records Management Policy (Updated) 1/2025
City Manager Barton Community Health Needs and Harm Reduction Update Organics Diversion Program Presentation
Award CalTrans Carbon Reduction Grant
EV Charging Parking Ordinance
Establishing an EV Charging Rate for the City's Public EV Chargers Unscheduled/Pending
442
2024 Agenda Planning Calendar (Updated 09 18 2024)
Community Choice Aggregation Feasability Analysis
Dev Services Res. Area Plan to Accommodate SB9 and Remove Tourist Accomodation Non-Profit Contracts for Service
Discussion: Second Home Cap/Permit Options
Building Code Appendix AW adoption-3D printed structures Finance Disolution STJPPFA
Parks & Rec Events and Facitilies Naming Rights Discussion Police 2024 Update to Parking Fees in the Bellamy Parking Garage Police/PW Bike Paths, Bike Parking, Vehicle Parking
Public Works Award High Priority Pipe Replacement Project Geothermal Use Discussion Item
Award James-Eloise Drainage Upgrade
Award of Pioneer Safety HSIP Project
Award of PD Roof Replacement
TTD US 50 Plans Presentation
Award Pioneer Trail Phase II Project
Award Lakeview and Ski Run Electrical Upgrades
443
2024 Agenda Planning Calendar (Updated 09 18 2024)
Harrison Ave/Stateline Transit Station Parking Enforcement 444

South Lake Tahoe City CouncilSeptember 24, 2024

South Lake Tahoe City Council
September 24, 2024