South Lake Tahoe City Council
October 22, 2024

City Council
Cody Bass, Mayor
Tamara Wallace, Mayor Pro Tem
Cristi Creegan, Councilmember
Scott Robbins, Councilmember
Devin Middlebrook, Councilmember
Mission of the City Council
The City was established to provide essential,
outstanding and cost-effective services that
enhance environmental sustainability, economic
vitality and the quality of life for our residents,
businesses and guests.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, October 22, 2024 at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. Meetings are live-streamed on Channel 21, City website at www.cityofslt.us, YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live and via ZOOM at this link https://us02web.zoom.us/j/83207953659
A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

Remote Participation: If you are joining the meeting via ZOOM and would like to make a comment, press the "raise a hand" button. If you are joining the meeting via Channel 21 or live stream and would like to make a comment, please call (530) 542-6500. The meeting ID is: 832 0795 3659. Press *9 to indicate a desire to make a comment. Press *6 to unmute your phone. The Clerk will call you by the last three digits 1 1. Proclamation- Domestic Violence Awareness Month
of your phone number when it is your turn to speak. Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that precludes the use of remote public participation.

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Proclamations
Requested Action / Suggested Motions: Issue a Proclamation to Live Violence Free for October as "Domestic Violence Awareness Month"
Item 1- Executive Summary.pdf
Domestic_Violence_Awareness_Proclamation.docx
Public Communications
2 2. Regular City Council and South Tahoe Joint Powers Parking Financing Authority and Special Joint City Council and El Dorado County Board of Supervisors Meeting Minutes

3. Agreement with CDM Smith for Planning and Design Feasibility Services for the Dennis T. Machida Memorial Trail Phase 1C.

4. Fiscal Year 2024-2025 Appropriation Limit

5. Agreement for Pavement Design Services with Eastern Sierra Engineering This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item.

Requested Action / Suggested Motions: Pass a Motion approving the minutes for the September 24, 2024, Regular City Council and South Tahoe Joint Powers Parking Financing Meeting and the October 15, 2024, Special Joint City Council and El Dorado County Board of Supervisors Meeting.

Responsible Staff Member(s): Susan Blankenship, City Clerk Item 2- Executive Summary.pdf
09 24 2024 Meeting Minutes.pdf
10 15 2024 Special Joint City Council and BOS Meeting Minutes.pdf Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Professional Services Agreement with CDM Smith for Planning and Design Feasibility Services for the Dennis T. Machida Memorial Trail Phase 1c for the amount of $381,620.

CEQA Determination: The CEQA Initial Study/Mitigated Negative Declaration was approved with the California Tahoe Conservancy as the lead agency on September 16, 2011 (SCH# 2006112070). No additional review is required under CEQA Guidelines section 15162.

Responsible Staff Member(s): Jason Burke, Complete Streets Program Manager and Stephen Anderjack, Associate Civil Engineer
Item 3- Executive Summary.pdf
01-Staff Report - Dennis Machida Memorial Trail Phase 1C.docx 02-PSA with CDM.pdf
Requested Action / Suggested Motions: Pass a Resolution establishing the Appropriation Limit for Fiscal Year 2024-2025 in compliance with Proposition 111 in the amount of $102,835,601.

Responsible Staff Member(s): Andrew Black, Financial Services Supervisor Item 4- Executive Summary.pdf
01-Staff Report - Appropriations Limit 2024-2025.docx
02-Resolution - 2024-2025 Appropriations Limit.docx
03-Appropriations Limit 2024 2025 Worksheets.pdf
Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute 3 6. Revision to City Salary Table

7. Ratification of Donation of Four California Climate Action Corps Fellows from Bay Area Community Resources, Inc.

8. Temporary Modification to Fire Department Allocated Permanent Positions

9. Application to California Division of Boating and Waterways for Financial Aid for 2025/26 Police Boat Operations

10. Amendment to Airport Food and Beverage Lease and Concession Agreement with Flight Deck Grill & Golf Club, LLC
the Professional Services Agreement with Eastern Sierra Engineering for Pavement Design Services for 2025/2026 Paving Projects in an amount not to exceed $99,991.

CEQA Determination: This action is categorically exempt under CEQA Guidelines 15301 (Existing Facilities).

Responsible Staff Member(s): Stephen Anderjack, Associate Civil Engineer Item 5- Executive Summary.pdf
01-Staff Report - Pavement Design Services.docx
02-PSA for Pavement Design Services.pdf
Requested Action / Suggested Motions: Pass a Resolution approving the revised City Salary Table in compliance with the California Code of Regulations and CalPERS requirements Responsible Staff Member(s): Ember Buckman, CGHR-CP Human Resources Manager Item 6- Executive Summary.pdf
01-Staff Report Approval of City Salary Table.docx
02-Resolution Approval City Salary Table.docx
03 - City of South Lake Tahoe Salary Table 09 28 2024 (Exh A to Reso).pdf Requested Action / Suggested Motions: Pass a Motion to ratify the donation of four fully funded fellowships in the City Manager and Fire Rescue departments from the Bay Area Community Resources, Inc. for a total amount of $224,000.

Responsible Staff Member(s): Sara Letton, Sustainability Coordinator and Kim George, Fire Marshal
Item 7- Executive Summary.pdf
01 - Staff Report Donation to City of CCAC Fellowships.docx 02 - Donation Approval Form CCAC 2024.docx
03 - California Climate Action Corps MOU City Manager.pdf 04 - California Climate Action Corps MOU Fire.pdf
Requested Action / Suggested Motions: Pass a Resolution approving changes to the Fire Department Allocated Permanent positions amending allocation from 9 Captains, 9 Engineers and 16 Firefighter/Paramedics to 9 Captains, 10 Engineers and 15 Firefighter/Paramedics.

Responsible Staff Member(s): Jim Drennan, Fire Chief
Item 8- Executive Summary.pdf
01-Staff Report - FTE Allocation.docx
02-Resolution - FTE Allocation.docx
3-Position Allocation 24-25 Budget (Exhibit A to Resoltuion).pdf Requested Action / Suggested Motions: Pass a resolution authorizing the Chief of Police to apply for financial aid in an amount up to $56,464 from the California Division of Boating and Waterways for 2025/2026 Police Boat Operations.

Responsible Staff Member(s): Lt. Scott Crivelli
Item 9- Executive Summary.pdf
01 - Staff Report - Police Boat Application.docx
02 - Resolution - Police Boat Application.docx
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Amendment to the Airport Food & Beverage Lease & Concession Agreement 4 11. Fiscal Year 2023-2024 Budgeted Funds Re-Appropriation

12. Amendment No. 1 to Professional Services Agreement for BPR Consulting Group

13. Ordinance Increasing City Council Compensation (Second Reading)

14. Sugar Pine Village Affordable Housing Project Phase 1B - Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing
Amendment with Flight Deck Grill & Golf Club, LLC, to extend the time to complete tenant improvements and open to the public.

CEQA Determination: This action is categorically exempt from under CEQA Guidelines section 15301 (Existing Facilities).

Responsible Staff Member(s): John Dickinson, Airport Manager Item 10- Executive Summary.pdf
01- Staff Report Flight Deck Lease
02- Amendment to Lease Agreement.pdf
03- C-238-2024_Flight_Deck_Lease.pdf
Requested Action / Suggested Motions: Pass a Motion to approve re-appropriation of Fiscal Year 2023-2024 budget for purchases and services with unfinished scope of work to Fiscal Year 2024- 2025.

Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 11- Executive Summary.pdf
01-Staff Report - Reappropriation of FY24 Budget to FY25.docx 02-Carry Forward to 24-25 tables.pdf
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 1 to the Professional Services Agreement with BPR Group to increase the not-to-exceed amount from $230,000 to $700,000 with a total program budget to be allocated accordingly and proportionally in each of the three annual adopted budgets for the term of the contract.

Responsible Staff Member(s): Jeremy Harrison, Building Official Item 12- Executive Summary.pdf
01-Staff Report - Amendment to BPR Agreement.docx
02-PSA Amendment.docx
03-C-246-2023_PSA_with_BPR_Consulting.pdf
Requested Action / Suggested Motions: Pass an Ordinance increasing the City Council Compensation to $1,394.49 per month, effective January 23, 2025.

Responsible Staff Member(s): Susan Blankenship, City Clerk Item 13- Executive Summary.pdf
01-Staff Report - City Council Compensation.docx
02-Ordinance-City Council Compensation.pdf
03-Ordinance 2022-1169 City Council Compensation.pdf
04-City Council Comp ORD Public Notice.pdf
Public Hearing
Requested Action / Suggested Motions: Hold a public hearing and Pass a Resolution authorizing the issuance of revenue bonds in an amount not to exceed $35,000,000 by the California Municipal Finance Authority for the purpose of providing financing for a residential housing facility known as Sugar Pine Village Phase 1B.

CEQA Determination: This action is statutorily exempt from review under Government Code section 65913.4(d)(2) because the project was approved under Senate Bill 35.

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 14- Executive Summary.pdf
01-Staff Report - TEFRA Hearing Phase 1B.docx
02-Resolution - SPV Phase 1B TEFRA Hearing.docx
5 15. Sugar Pine Village Affordable Housing Project Phase 1A - Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing for Supplemental Bonds

16. Design Build Contract with Willdan Energy Solutions for Energy Upgrades at City Facilities

17. Tourist Accommodation Unit (TAU) Discussion

18. Agenda Planning Calendar
03 - Public Notice_SPV1B_TEFRA.pdf
Requested Action / Suggested Motions: Hold a public hearing and pass a Resolution authorizing the issuance of supplemental revenue bonds in an amount up to $35,000,000 by the California Municipal Finance Authority for the purpose of providing financing for a residential housing facility known as Sugar Pine Village Phase 1A.

CEQA Determination: This action is statutorily exempt from review under Government Code section 65913.4(d)(2) because the project was approved under Senate Bill 35.

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager Item 15- Executive Summary.pdf
01-Staff Report - TEFRA SPV Phase 1A.docx
02-Resolution Phase 1A SPV TEFRA.docx
03 - Public Notice SPV Phase 1A_TEFRA.pdf
Regular-New Business
Requested Action / Suggested Motions: City Council is asked to either: (1) Pass a Resolution authorizing and directing the Mayor to execute a design-build contract with Willdan Energy Solutions in an amount not to exceed $11,414,389, contingent upon the City obtaining financing for the project, and finding that the cost of the project will be offset by the anticipated savings in energy consumption; or (2) Pass a Resolution appropriating $213,740 to compensate Willdan Energy Solutions for an Investment Grade Audit report.

CEQA Determination: This action is categorically exempt under CEQA Guidelines Section 15301 (Existing Facilities).

Responsible Staff Member(s): Sara Letton, Sustainability Coordinator, Ricky Riddle, Construction Projects Manager, and Anush Nejad, Public Works Director Item 16- Executive Summary.pdf
01 - Staff Report Municipal Energy Upgrades Project 10.14.24.docx 02 - Resolution - Willdan Design Build Contract.docx
03 - Resolution for IGA.docx
04 - Design-Build Energy Upgrades Project Contract.pdf
05 - Public Notice.docx
06 - Energy Upgrades Project.pptx
Requested Action / Suggested Motions: Council is asked to either: (1) Pass a Motion providing direction to staff to coordinate with the Tahoe Regional Planning Agency ("TRPA") on potential changes to TRPA land use policies, procedures, and ordinances to require a TAU for vacation home rentals; or (2) receive and file.

Responsible Staff Member(s): John Hitchcock, Planning Manager Item 17- Executive Summary.pdf
01-Staff Report - TAU Discussion.docx
02-TRPA TAU Definition.docx
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Joseph Irvin, City Manager, and Susan Blankenship, City Clerk Item 18- Executive Summary.pdf
APC - 10 17 2024.pdf
6 Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday October 22, 2024, City Council meeting was posted and available for review on Thursday, October 17, 2024, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City's website at https://www.cityofslt.us.

Signed October 17, 2024
\\sb\\ Susan Blankenship, Elected City Clerk
7 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:1
Agenda Item: Proclamation- Domestic Violence Awareness Month Requested Action / Suggested Motions: Issue a Proclamation to Live Violence Free for October as "National Domestic Violence Awareness Month"
Attachments:

Domestic_Violence_Awareness_Proclamation.docx
8 The City of South Lake Tahoe
Proclamation
Recognizing October 2024 as
“Domestic Violence Awareness Month”
Whereas, October is annually recognized as National Domestic Violence Awareness Month; and Whereas, Domestic violence programs in California provide essential, lifesaving services for survivors, their children, and communities; and
Whereas, There is a need to provide education, awareness and understanding of domestic violence and its causes; and
Whereas, Approximately 35% of California women and 31% of California men experience physical intimate partner violence in their lifetimes; and
Whereas, California has higher rates of domestic violence experienced by both men and women when compared to the national average; and
Whereas, In the City of South Lake Tahoe, 1 in 4 people report physical domestic violence according to Barton’s Community Health Needs Assessment; and
Whereas, Domestic violence affects people of all genders, sexual orientations, ages, racial, ethnic, cultural, social, religious, and economic groups in the United States and here in California; and Whereas, According to the American Psychological Association, women with disabilities have a 40 percent greater risk of intimate partner violence than women without disabilities; and Whereas, 54% of transgender and gender non-conforming people have experienced domestic violence in their lifetime; and
Whereas, Domestic violence is the third leading cause of homelessness among families in the United States; and Whereas, Throughout the country, an estimated 8 million days of paid work is each year as the result of intimate partner violence; and
Whereas, Domestic violence costs $8.3 billion in expenses annually: a combination of higher medical costs ($5.8 billion) and lost productivity ($2.5 billion); and
Whereas, Children exposed to domestic violence can experience long-term consequences including difficulty at school, substance abuse, behavioral problems in adolescence, and serious adult health problems; and Now, therefore, be it resolved that the City of South Lake Tahoe does hereby proclaim the month of October 2024 as “Domestic Violence Awareness Month” and calls upon all citizens, community agencies, faith-based communities/groups, elected leaders, and businesses to increase their participation efforts to support families, thereby helping to prevent domestic violence and strengthening the community in which we live. ___________________ ________________________
Cody Bass, Mayor Susan Blankenship, City Clerk
9 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:2
Agenda Item: Regular City Council and South Tahoe Joint Powers Parking Financing Authority and Special Joint City Council and El Dorado County Board of Supervisors Meeting Minutes Requested Action / Suggested Motions: Pass a Motion approving the minutes for the September 24, 2024, Regular City Council and South Tahoe Joint Powers Parking Financing Meeting and the October 15, 2024, Special Joint City Council and El Dorado County Board of Supervisors Meeting.

Responsible Staff Member: Susan Blankenship, City Clerk Attachments:
09 24 2024 Meeting Minutes.pdf
10 15 2024 Special Joint City Council and BOS Meeting Minutes.pdf 10 City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, September 24, 2024 at 5:30 p.m.

City Hall - Council Chambers – 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Washoe Tribe of Nevada and California Land Acknowledgement.

Call to Order/Pledge of Allegiance
Mayor Bass Called the meeting to order at 5:30 p.m., then led the pledge of allegiance.

Roll Call
Present were Mayor Bass and Councilmembers Wallace, Creegan, and Robbins.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

Regular- New Business

1. Councilmember Appointment, Mayor Pro Tem Selection, and City Council Assignments Note: Applications for appointment were withdrawn from heather Cade-Bauer and Noah Shwinghhamer.

Action: Moved/Seconded: Creegan/Wallace
Yes: Bass, Creegan, Wallace
No: Robbins
Action: Passed Motion 2024-093 appointing Devin Middlebrook to serve former Mayor Pro Tem John Friedrich’s remaining term of office until December 10, 2024.

Note: City Clerk Blankenship administered the Oath of Office to Councilmember Middlebrook.

Action: Moved/Seconded: Creegan/Wallace
Yes: Bass, Creegan, Wallace, Middlebrook
No: Robbins
Action: Passed Motion 2024-094 selecting Councilmember Wallace to serve as Mayor Pro Tem until December 10, 2024.

Action: Moved/Seconded: Wallace/Creegan
Yes: Bass, Wallace, Creegan, Middlebrook
No: Robbins
Action: Passed Motion 2024-095 selecting Councilmember Creegan as the Tahoe Regional Planning Agency Governing Board (alternate).

Action: Moved/Seconded: Wallace/ Creegan
11 Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Motion 2024-096 selecting Mayor Bass to serve as the Council representative on the Tahoe Transportation Board with Councilmember Robbins as an alternate.

Action: Moved/Seconded: Wallace/Creegan
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Motion 2024-097 selecting Councilmember Creegan to serve as the South Tahoe Public Utility District 1x1 (alternate) and on the Multicultural Alliance Subcommittee, and Councilmember Robbins to serve on the Lake Tahoe Unified School District 2x2.

The following applicants addressed the Council:

1. Keith Roberts

2. Devin Middlebrook

3. Eric Asbury
Public Comment was heard from the following people:

1. Seth Dallob

2. John Messina
Closed Session Report of September 10, 2024

1. Conference with Legal Counsel – Existing Litigation – Government Code section 54956.9(d)(1) Case: Administrative Appeal of Two Citations Issued to PAC 1 CA 2020 LLC and PAC 18 CA 2021 LLC (“Pacaso”) Regarding 783 Michael Drive and 3737 Terrace Drive.

Action: No reportable action.

Note: Councilmember Robbins recused himself from voting on the 783 Michael Drive portion on this item due to real property interest in the area.

2. Conference with Legal Counsel – Existing Litigation – Government Code section 54956.9(d)(1) Case: Cory Wilson v. City of South Lake Tahoe, Workers’ Compensation Appeals Board Case No. ADJ15725631
Action: The parties have reached a settlement in an amount of $32,987.50 via stipulations with request for new and further disability.

Presentation

2. Presentation by South Tahoe Refuse Regarding 3-Cart Program Implementation Action: Received and filed.

Note: Councilmember Creegan recused herself on this item due to her employment with the Lake Tahoe South Shore Chamber of Commerce, and left the meeting.

The following people addressed the Council:

1. Jeff Tillman, South Tahoe Refuse
Public Comment was heard from the following people:

1. Scott Loberg

2. John Messina, South Lake Tahoe Taxpayers Association

3. Dan May

4. Erick Asbury

5. Katie Sheehan, Clean Tahoe

6. Duane Wallace
Note: At this time, Councilmember Creegan returned to the meeting.

Public Communications
Public Comment was heard from the following people:

1. Scott Loberg- Backstock of plastic leaf bags in stores 12 2. John Messina- Thank you to City Manager Irvin and Director of Parks and Recreation Stark for their Recreation Center presentation at the El Dorado County Committee on Aging meeting

3. Jerry Foster- Enforcement of Escooters on bike trails

4. Duane Wallace- Enforcement of Escooters on bike trails

5. Erick Asbury- State of the City Address

6. Ed Mosur- 2021 Tribune article about Mayor Bass, 1994 BID amendment to include TID and Allowing transfer taxes without being a Charter City

7. Angie Reagan- Tahoe Wellness Center preferential treatment Written Public Comment was received from the following people:

1. Edith Chase- Cell towers

2. Brent Wisner- Cell towers

3. Margaret Byers- Cell towers

4. Steven Hart (2)- Cell towers

5. David Chain- Cell towers

6. Thao Colborn- Cell towers

7. Mabel Bell- Cell towers

8. Renuka Ray- Cell towers

9. Jim Bohlen- Diana Madson

10. Phillip McGraw- Cell towers

11. David Sive- Cell towers

12. Patrick Henry- Cell towers

13. Granville Fortescue (2)- Cell towers

14. Olivia Clemens- Councilmember Middlebrook

15. Robert la Follette- Election influences

16. Steve Hart- Former Mayor Collin

17. Collin Glass- Cell towers

18. Rachel Carson- Osgood government housing project

19. Ambrose Bierce- Councilmember Creegan

20. Paul Geske- City Clerk Blankenship

21. James Bramston- City Clerk Blankenship

22. Evan Bevan- City Clerk Blankenship

23. John Powell- Bijou Creek Restoration Project

24. Saundra Edwards- Councilmember Wallace

25. Asa Briggs- Cell towers

26. Shirley Briggs- Cell towers

27. Ernest Coe- Cell towers

28. Polly Higgins- Cell towers
City Commission Reports
None.

Consent Agenda
Action: Moved/Seconded: Creegan/Wallace
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed the consent agenda.

3. City Council Meeting Minutes
Action: Passed Motion 2024-098 approving the September 10, 2024, Regular City Council meeting minutes and the September 17, 2024, Special City Council meeting minutes.

13 4. Fiscal Year 2023-24 Quarterly Financial Status Report - Quarter Ending June 2024 Action: Received and filed.

5. Temporary Overlap of Police Officer Position
Action: Passed Resolution 2024-103 authorizing an amendment to the FY 24/25 List of Allocated Permanent Positions increasing Police Officers (excluding cannabis program) from 31 FTE to 31.1 FTEs for a four (4) week overlap of the position in fiscal year 24/25.

6. Investment Portfolio Report - June 30, 2024
Action: Receive and File.

7. Agreement with LWP Claim Solutions, Inc. for Workers' Compensation Third Party Administrator Services
Action: Passed Motion 2024-099 authorizing and directing the Mayor to execute a 5-year Professional Services Agreement with LWP Claim Solutions, Inc. (C-246-2024), for third- party workers' compensation administration services, for a base cost of $89,000 for year one with 3.5 percent annual increases thereafter.

8. Tahoe Regional Planning Agency and South Lake Tahoe Recreation Facilities Joint Powers Authority funds for Bijou Park Connector Multi-Use Trail Project Action: Passed Resolution 2024-104 accepting Tahoe Regional Planning Agency (TRPA) and South Lake Tahoe Recreation Facilities Joint Powers Authority (JPA) funds for Bijou Park Connector Multi-Use Trail Project.

9. Sale of Surplus Property
Action: Passed Resolution 2024-105 declaring certain vehicles and equipment as surplus and directing the sale of vehicles, equipment and other City assets.

Public Comment was heard from the following person:

1. Scott Loberg
Consent-South Tahoe Joint Powers Parking Financing Authority

10. Bellamy Parking Garage Equipment Installation Upgrade Project Action: Moved/Seconded:Wallace/Creegan
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed STJPPFA Resolution 2024-003 authorizing and directing the South Tahoe Joint Powers Parking Financing Authority Chair to execute a contract with Ample Electric, Inc. (C-247- 2024) for $319,040.27, plus 10% contingency of $31,904.00 for the Bellamy Parking Garage Upgrade Project and amending FY 2024/2025 Parking Garage Budget, including appropriating $210,000 from the Parking Garage Fund balance.

Public Comment was heard from the following person:

1. Scott Loberg
14 Regular-Unfinished Business

11. Vision Zero Policy
Action: Moved/Seconded: Robbins/Wallace
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Resolution 2024-106 establishing a Vision Zero Policy toward zero traffic deaths and severe injuries by 2035, as presented with the following amendments: 1) Section D altered to read “reflective of the current and anticipated future state of practice.” 2) Section F modified to read “to further the goals of support and advocate for Vision Zero.” 3) add an additional Section I to read “Advocate and support public transport capacity as a means to reduce vehicle traffic.”.

Public Comment was heard from the following people:

1. John Messina

2. Ed Mosur

3. David Gregorich

4. Dan May

5. Scott Loberg
Regular-New Business

12. Citizen Appointments to Boards and Commissions
Action: Moved/Seconded: Wallace/Creegan
Yes: Bass Wallace, Creegan, Robbins, Middlebrook
Action: Passed Motion 2024-100 appointing Ayani Morali to fill a vacancy (expires 2/2026) on the Arts, Culture, & Tourism Commission. Council directed the City Clerk to continue to solicit applications to the Building Board of Appeals until filled.

The following person addressed the Council:

1. Ayana Morali

13. Pathways to Removing Obstacles to Housing (PRO HOUSING) Grant Application Action: Moved/Seconded: Wallace/Robbins
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Resolution 2024-107 authorizing staff to submit a PRO HOUSING Grant application for an amount not to exceed $3,000,000.

Public Comment was heard from the following people:

1. John Messina, written statement also submitted

2. Steve Teshara, Tahoe Chambe
Written Public Comment was received from the following people:

1. David Jinkens

14. Memorandum of Understanding with California Tahoe Conservancy for Former Motel 6 Property
Action: Moved/Seconded: Wallace/Creegan
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Motion 2024-101 authorizing and directing the Mayor to execute the Memorandum of Understanding (C-248-2024) with the California Tahoe Conservancy (CTC) for cooperating on the demolition and restoration of the former Motel 6 Property and other properties the CTC may acquire in the future.

Public Comment was heard from the folloowing people:

1. Scott Loberg

2. Ed Mosur
Written Public Comment was received from the following people:

1. David Jinkens

2. California Tahoe Conservancy
15 15. Contract with California Skateparks for $435,700 for Bijou Park Skatepark Renovation Action: Moved/Seconded: Robbins/Creegan
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Resolution 2024-108 authorizing and directing the Mayor to execute a contract with California Skateparks (C-249-2024) for a total of $435,700, allocate $33,785 in additional funds for contingency, materials testing, inspection services and labor compliance reviews and authorizing the FY 2023-2024 budget amendment by transferring a total of $281,314 from the General Fund budgetary savings and reallocated previous commitment to the Skatepark Renovations capital project.

Public Comment was heard from the following people:

1. Scott Loberg

2. Amelia Richmond and David Gregorich, Parks and Recreation Commission

3. Elias Blood

16. Amendment No. 5 to CDM Smith Professional Services Agreement for Pioneer Trail Pedestrian Improvement Phase II and Acceptance of Tahoe Regional Planning Agency Air Quality Mitigation Funds
Action: Moved/Seconded: Robbins/Creegan
Yes: Bass, Wallace, Creegan, Robbins, Middlebrook
Action: Passed Motion 2024-102 Authorizing and Directing the Mayor to Execute Amendment No. 5 to CDM Smith Professional Services Agreement (C-226-2024) for an additional $34,558.72 with amended not-to-exceed amount of $560,412.72 for Pioneer Trail Pedestrian Improvement Phase II; and passed Resolution 2024-109 accepting and appropriating Tahoe Regional Planning Agency Air Quality Mitigation Funds in an amount of $46,000.

Public Comment was heard from the following person;

1. Scott Loberg

17. Ordinance Increasing City Council Compensation (First Reading) Action: Moved/Seconded: Robbins/Bass
Yes: Bass, Robbins, Middlebrook
No: Wallace, Creegan
Action: Passed Motion 2024-103 to hold a first reading (by title only) of an Ordinance Increasing the City Council Compensation to $1,394.49 per month, effective January 23, 2025, and refered second reading and adoption to the October 22, 2024 meeting.

Public Comment was heard from the following people:

1. Scott Loberg

2. Ed Mosur

18. Resolution Increasing City Treasurer Compensation
Action: Moved/Seconded: Robbins/Bass
Yes: Bass, Wallace, Creegan, Robbins
No: Middlebrook
Action: Passed Resolution 2024-110 increasing City Treasurer compensation to $1,394.49 per month, effective January 23, 2025.

Public Comment was heard from the following person:

1. Scott Loberg
Agenda Planning Calendar

19. Agenda Planning Calendar
Action: Received and filed.
16 Updates and Announcements (City Attorney, City Clerk, City Manager) City Attorney Stroud

1. Measure T case motions for summary judgement from both parties on October 8 Councilmember Reports and Comments
Councilmember Wallace

1. Commended Mayor Bass for his State of the City Address Councilmember Creegan

1. Commended Mayor Bass for his State of the City Address Councilmember Middlebrook

1. Thank you to Council for his appointment
Mayor Bass

1. Thankful for State of the City Address
Ajourment
Mayor Bass ajourned the Meeting at 8:55 p.m.

Date:_______________
______________________
Cody Bass, Mayor
Attest:__________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
17 City of South Lake Tahoe
Special Joint City Council and
El Dorado County Board of Supervisors
Meeting Minutes
Tuesday, October 15, 2024 at 11:00 a.m
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Washoe Tribe of Nevada and California Land Acknowledgement.

Call to Order/ Pledge of Allegiance
Mayor Bass called the meeting to order at 11:33 a.m.

Roll Call
Present were Mayor Bass, and Councilmembers Creegan, Robbins, and Middlebrook.

Mayor Pro Tem Wallace was present over Zoom.

Also present were City Manager Irvin, City Attorney Stroud, and City Clerk Blankenship.

New Business

1. South Tahoe Transit Joint Powers Authority Agreement with El Dorado County Note: At this time, Mayor Pro Tem Wallace left the meeting.

Action: Moved/Seconded: Creegan/Robbins
Yes: Bass, Creegan, Robbins, Middlebrook

Absent: Wallace
Action: Passed Motion 2024-104 authorizing and directing the Mayor to execute the Joint Exercise of Powers Agreement (C-262-2024) with El Dorado County for the South Tahoe Transit Joint Powers Authority with a change to C. (5) Quorum: “Two (2) directors of the Board shall constitute a quorum for the transaction of business, which must include one member of the City Council and one member of the Board of Supervisors.” Public Comment was heard from the following people:

1. Jim Marino, Deputy District Manager of Tahoe Transportation District

2. Dana

3. Joe Harn, El Dorado County Audit Controller
Written Public Comment was received from the following person:

1. Chris Proctor, Chairman of the Board of Directors of South Shore Transportation Management Association Adjournment
Mayor Bass adjourned the meeting at 12:48 p.m.
18 Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
19 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:3
Agenda Item: Agreement with CDM Smith for Planning and Design Feasibility Services for the Dennis T.

Machida Memorial Trail Phase 1C.

Executive Summary: The proposed Professional Services Agreement to complete the Task Group A portion of the project design (survey, right-of-way analysis and pre-acquisition services) will advance the design and complete pre-acquisition activities consistent with the 2011 conceptual alignment of the path approved by the City of South Lake Tahoe Planning Commission on October 9, 2014. Staff recommends entering into the Agreement with CDM Smith to advance the design of the Dennis T. Machida Memorial Dennis Trail Phase 1C, utilizing grant funding previously allocated from a grant provided by the California Tahoe Conservancy.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Professional Services Agreement with CDM Smith for Planning and Design Feasibility Services for the Dennis T. Machida Memorial Trail Phase 1c for the amount of $381,620.

Responsible Staff Member: Jason Burke, Complete Streets Program Manager and Stephen Anderjack, Associate Civil Engineer
Reviewed and Approved By: Anush Nejad, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Dennis Machida Memorial Trail Phase 1C.docx 02-PSA with CDM.pdf
20 Council Agenda Report October 22, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Professional Services Agreement in the amount of $381,620 with CDM Smith for Task Group A for Planning and Design Services for the Dennis Machida Memorial Trail Phase 1C Location: Pioneer Trail (Herbert Avenue to Ski Run Boulevard) Responsible Staff Member: Jason Burke, Complete Streets Program Manager, and Stephen Anderjack, Associate Civil Engineer
Background: The Dennis T. Machida Memorial Greenway Trail will connect the Tahoe Sierra Neighborhood to Van Sickle Bi-State Park via a series of paved bicycle and pedestrian trails, completing the core of the non-motorized transportation network in the South Shore. Previously known as the South Tahoe Greenway Shared Use Trail, the original project approval and preliminary designs occurred in 2011 and were amended in 2016 with the California Tahoe Conservancy (CTC) acting in the lead role for delivery of the project.

Phase 1A of the Greenway extends between Herbert Avenue and Glenwood Way in the heart of the Bijou neighborhood in South Lake Tahoe. This project phase was built in 2016 and is open to public use. Phases 1B and 2 of the Greenway extended the trail south across Bijou Creek Meadow, crossing Al Tahoe Boulevard to Lake Tahoe Community College (LTCC). From LTCC, the trail crosses Trout Creek and Martin Avenue to provide a safe route to Sierra Boulevard in the Tahoe Sierra neighborhood. This project connects to the City of South Lake Tahoe’s Sierra Boulevard Complete Streets project and extends the bike trail network to destinations on the western side of the City. Phases 1B and 2 were completed in 2021 and are open to public use.

Phase 1C of the Greenway will extend from Herbert Ave. to Ski Run Blvd. To complete Phase 1C of the Greenway, the City has been awarded $800,000 in grant funds from the California Tahoe Conservancy (CTC) to supplement existing City funds to complete pre-acquisition work, right-of-way surveying, feasibility studies, alternatives analysis, and updates to the environmental document to move forward with the design of the project.

Issue and Discussion: The originally designed alignment for Phase 1C begins at the easterly terminus of Phase 1A at Herbert Avenue, crosses into CTC owned land, then veers up to, and along the Pioneer Trail right of way to the limits of Ski Run Boulevard. This proposed alignment along the north side of Pioneer Trail comprises several design issues including limited site distance, insufficient right of way width, topography elevation changes, and property acquisition concerns that have prevented this section of the Greenway from moving forward. The CTC provided a planning and design grant to the City for a total amount of $800,000 to hire a consultant team to advance planning and design based on the survey and alignment analysis to determine if the existing and approved alignment is feasible in order to advance the project without significant redesign and further delay.

The process for solicitation, advertisement and selection of the professional design consultant team followed the City’s purchasing and procurement policies by issuing a widespread Request for Proposals (RFP) for planning and design feasibility services covering the entire scope of services needed to develop 100% construction level plans, specifications and estimates on July 16, 2024. Since the project is currently held up over key acquisition challenges, the current PSA is focused on Task Group A. The goal is to 21 Council Agenda Report October 22, 2024 Page 2 of 2
determine the scope of public or private entitlement and easements and initiate pre-acquisition activities with willing sellers to advance the existing conceptual plans developed by the CTC under the 2011 approved CEQA Initial Study/Mitigated Negative declaration.

As a part of the PlanetsBids posting process, 639 qualified vendors were notified via the City of South Lake Tahoe web posting on PlanetBids, and the City received four written proposals. The review panel consisted of City staff from the Public Works Department and Finance Department, who carefully evaluated the written proposals to determine if they were responsive and ranked the written proposal based on the ranking criteria stated in the RFP. Based on the results of the written review, the City selected a team led by CDM Smith based on their responses to questions regarding details of the work described in the RFP, relevant experience, and relevant information for outlining their approach to the project planning and design process to leverage existing plans and environmental documents.

This requested action will authorize execution of a Professional Service Agreement (PSA) with CDM Smith starting with Task Group A (project management and coordination, site survey, preliminary plan alignment analysis and pre-acquisition activities) described in the larger ‘master agreement’ RFP issued in July 2024.

Financial Implications: Funding for the entire scope of services described in the RFP will be funded using the $800,000 in CTC planning grant funds previously accepted by Resolution 2024-047 to advance the project with the goal of becoming “shovel ready.” No additional funds are being requested at this time.

The PSA for Task Group A is for a not to exceed amount of $381,620.

Environmental Considerations: The proposed PSA to complete the Task Group A portion of the project design (project management and coordination, survey, right of way analysis, pre-acquisition services, and preliminary plan alignment) will advance the design and seek to complete pre-acquisition activities consistent with the 2011 conceptual alignment of the path approved by the City of South Lake Tahoe Planning Commission on October 9, 2014. The CEQA Initial Study/Mitigated Negative Declaration was approved with the CTC as the lead agency on September 16, 2011 (SCH# 2006112070). No additional review is required under CEQA Guidelines 15162.

Policy Implications: Authorizing this grant acceptance will partially fund the design and environmental work for the Greenway that will advance the City Council Strategic Priorities and Goals, specifically:
 Action Item 1.4 (Transportation): Prioritize the implementation of trail and complete street projects including continued progress of the Greenway to Van Sickle Bi-State Park.  Action Item 2.3 (Connectivity): Enhance the connectivity of the community for those on foot and bike, while promoting a car-free culture.
 Action Item 5.3 (Infrastructure and Maintenance): Actively seek funding to develop sustainable infrastructure projects, based on the prioritized capital improvement project list.

The project will also provide greenhouse gas reduction benefits, providing progress on Action #WB-1 of the 2020 Climate Action Plan: Improve bicycle and pedestrian networks. 22 1

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 22nd day of October, 2024 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and CDM Smith, Inc. (Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for 18 months. 23 2

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation for this scope of services (Task Group A), including travel and out-of-pocket expenses, exceed $381,620 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees 24 3
and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be 25 4
maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
26 5
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all 27 6
costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City 28 7
at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
29 8
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insureds under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. 30 9
The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Stefan Schuster
CDM Smith
40200 Truckee Airport Road, Suite 4
Truckee, CA 96161

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the 31 10
subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
32 11

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly. 33 12

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
34 13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT: ___CDM Smith, Inc.____ By___________________________ By ________________________________ Cody Bass, Mayor William E. Hurrell, Principal
Date __________________________ Date _October 1, 2024_____________ Business License # 320810______
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney
ATTEST:

By______________________________ Date ________________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
Exhibit D – Certificate of Insurance (COI)
35 14

EXHIBIT A

SCOPE OF SERVICES
36 1
Dennis T. Machida Memorial Greenway Phase 1C
Scope of Work – Task Group A
Task 1 – Project Management, Public Outreach, Public
Meetings, and Coordination
Objectives:

Project management includes a clear definition of activities and responsibilities; clear lines of communication; effective quality assurance/quality control (QA/QC) procedures; direct access to resources and professional staff; and rapid, effective implementation and control of work assignments.

Timely and accurate invoices with progress reports will track progress and costs incurred. Changes in conditions that may result in impacts to the project budget or schedule will be reported immediately upon identification so that corrective actions may be made in a timely manner.

This task also includes preparation, attendance, and facilitation of project related meetings. A kickoff meeting will be held with City staff to review the project goals and objectives, discuss the scope and schedule, and document the roles and responsibilities of key team members. Regular coordination meetings with City staff and CDM Smith team members will be conducted regularly to provide status updates, share information, and coordinate tasks. Outreach and coordination with property owners for right of way acquisitions will be conducted, and a technical advisory committee (TAC) will be convened to confirm a final trail alignment.

Approach
CDM Smith will perform necessary project management including coordination with City staff to obtain required information and communicate any problems or unanticipated conditions. The CDM Smith Project Manager will serve as the primary point of contact throughout the project and will be responsible for communications and for identifying and providing the necessary staffing and other resources to complete the work. Specifically, CDM Smith will:

1.1 Coordinate, schedule, prepare for and facilitate project team meetings, property owner coordination for easement acquisitions, and one initial Technical Advisory Committee (TAC) meeting. Meeting agendas, presentations, sign-in sheets, renderings, plan sheets, and meeting notes will be prepared and distributed;

1.2 Convene and coordinate TAC Mtg #1 (Alignment Verification Workshop) to present results of the acquisition work and feasibility analysis for the 2011 alignment, and document comments from the TAC related to the decision to move into Task Group B (seek additional alternatives) or proceed to Task Group C. Consider TAC input for incorporation into the project plans, permits, specifications, and estimate to be completed under the future Task Group B or C.

1.3 CDM Smith will implement an effective quality assurance program for the project with predefined QA/QC milestones and schedules for completion that includes:
 Internal and Sub-Consultant Checking. Calculations, drawings and maps, specifications, cost estimates and written text will be checked prior to submittal by the Project Manager and project team.
37 2
 Project Reviews. The project progress and quality are reviewed monthly by the Project Manager to identify early signs of potential problems and identify corrective actions.  Technical Review Committee. CDM Smith will utilize an internal Technical Review Committee (TRC) process to provide an independent senior level quality review at key design milestones. (10%, 30%, and 60%).
 Specialist Reviews. Senior technical specialists are assigned on a deliverable specific basis to provide review of work products prior to delivery.

1.4 CDM Smith will prepare and submit invoices with progress reports on a monthly basis.

Assumptions:
□ The project duration for Task Group A is 12 months.
□ One project team kickoff meeting will be conducted.
□ Attendees will include key CDM Smith team members, City staff, and others as deemed appropriate by the City.
□ Up to twelve monthly progress meetings will be conducted. It is assumed that the progress meeting will be held via MS Teams.
□ One site visit is included to review site conditions and discuss design options. □ Property owner coordination is included for easement acquisition. □ One TAC meeting is included (Alignment Verification Workshop). □ Additional meetings will be conducted during Task Groups B and C and will be defined based on the outcome of this initial work.

Deliverables:
□ Monthly invoices with progress reports.
□ Agendas and meeting notes will be prepared for the meetings identified above. Agendas will be distributed one week prior to the meeting and meeting notes will be distributed within one week of the meeting. If revisions are needed, these documents will be revised and redistributed to the meeting attendees.
□ Presentations, sign-in sheets, exhibits, materials samples, and other materials will be provided as appropriate for the specific meeting.

Task 2 – Site Surveying of Original Alignment
Objectives:

This task will consist of compiling the multiple sources of previous survey mapping data and evaluating its usability for the upcoming design work. The previous topographic and right of way boundary survey information will be reviewed for major usability issues such as:
• Coverage of the potential project alignments,
• Adequate survey control network, and
• Changed conditions.

Supplemental survey needs will be identified as needed to complete a design-grade basemap to be developed under Task Group B or C.

Approach:
38 3

2.1 The previous survey work completed for the 2011 design by the CTC, and the 2022 survey completed by the City, as provided in Attachment 4 of the RFP, will be compiled and reviewed to determine the supplemental data needed to develop a design-grade basemap for the confirmed alignment.

2.2 Acquisitions support – Parcel specific boundary surveys, legal descriptions and mapping exhibits will be prepared to support the easement acquisitions to be completed under Task 3 as described below. The three previously developed legal descriptions and exhibits will be reviewed, revised, and finalized, if the respective property owners are cooperative.

Assumptions:
□ Field survey work under this task is limited to the easement acquisitions support. □ Up to 5 easement acquisitions will require legal descriptions and exhibits. □ The 3 previously prepared legal descriptions will be reviewed and finalized pending confirmation that the respective property owners are willing to provide easements for the Greenway trail.

Deliverables:
□ Up to 5 permanent easement legal descriptions and exhibits. □ Recommendations for supplemental survey information needed to complete the design-grade basemap for the confirmed Greenway alignment.

Task 3 – Acquisition Work Focused on Original Alignment Objectives:

This task includes coordination with key property owners to determine their willingness to provide easements required for the 2011 alignment. CDM Smith team member, Interwest, will conduct preacquisition activities to determine which critical private parcels may have willing sellers. We will also coordinate closely with the CTC to gain an understanding of past discussions with these property owners and their concerns with the project. Based on the outcome of the pre-acquisition activities, CDM Smith will consider design options, such as the realignment of Pioneer Trail, to avoid easement needs from unwilling sellers.

For parcels with cooperative owners, Interwest will prepare easement agreements, conduct property appraisals in conformance with federal and state policies, and engage in acquisition services to negotiate purchase prices of real property easements. This includes preparing offer letters and other related documents, negotiating with property owners, completing closing activities, and transmitting signed agreements and final acquisitions documents to the City promptly for acceptance and processing.

As described under Task 2 above, CDM Smith’s surveying subconsultant, Jacobs, will prepare the legal descriptions and map exhibits associated with the acquisition agreements.

Approach:

3.1 Prepare Easement agreements - contact and coordinate with property owners and acquire executed easements agreements from property owners that will grant permanent access for the trail construction and ongoing maintenance.

3.2 Preliminary Title Reports. Issue preliminary title reports (PTR) with supporting documents for all parcels. Title reports produced for each parcel will, at a minimum, establish legal owners and all valid liens, encumbrances, and easements of record. Review the PTRs to inspect each 39 4
report for accuracy of the stated ownership, Assessor Parcel Numbers, and other pertinent information. Additionally, as applicable, the listed liens, encumbrances, and/or mortgages, will be analyzed to determine if consents/subordinations are required to clear title.

3.3 Conduct appraisals of each property identified for ROW acquisition in conformance with federal and state policy. Each property owner will be contacted and given the opportunity to accompany the appraiser during the appraisal, or to obtain their own independent appraisal.

The City’s Project Manager and engineering consultant shall also be given the opportunity to attend. The CDM Smith team will prepare an appraisal report containing at a minimum, the following information:
 The purpose and function of the appraisal, including limiting factors and conditions.  A description of the physical characteristics of the property being acquired in addition to the highest and best use of property.
 A discussion of all relevant and reliable approaches to value. In most cases this will necessitate the use of the sales comparison approach only.  A description of comparable sales relied on in the determination of value.  A statement of the value of the property rights to be acquired, including damages to the remainder.
 A signed certification of the appraiser and the effective date of the valuation.

3.4 Acquisition services will include making contacts with property owners of all subject parcels for the purpose of negotiating purchase price of real property easements. Interwest will assume the responsibility of coordination and management of the negotiation process. Services will include the following:
 Preparing the offer letter and other related documents based on the appraised and accepted fair market value.
 Notification in accordance with California Code of Civil Procedure Section 1263.025 that the property owner is entitled to obtain an independent appraisal, and should the property owner elect to do so, City will pay for the actual reasonable costs up to $5,000: the independent appraisal shall be conducted by an appraiser licensed by the Office of Real Estate Appraisers.
 Summary Statement Relating to the Purchase of Real Property or Interest therein.  Purchase and Sale Agreement or Easement Acquisition Agreement for Public Purposes, as applicable.
 Preparing the purchase agreement and conveyance documents, including legal descriptions and exhibits.
 Delivering offer letter and conveyance documents to the City and Caltrans for review and approval
 Making City requested changes as appropriate.
 Meeting with property owners to discuss the project in general, reviewing easement exhibits and legal descriptions, confirming property owner and occupant information and delivering and explaining the official first written offer. 40 5
 Maintaining follow-up contact information for property owners.  Receiving and responding to property owner inquiries either verbally or in writing and making record of such correspondence.
 Maintaining contact reports for each parcel.
 Continuing negotiations with property owners until agreement is reached.  Transmitting signed agreements to the City promptly for acceptance and processing.

3.5 Title, Escrow, and Closing. Interwest will assume the responsibility to complete closings in a timely manner by continuing coordination with the title company handling the escrows.

Interwest will work closely with the title company to ensure a quality title is obtained. Services will include:
 Reviewing the updated title. The City will obtain updated preliminary title reports for review.
 Opening escrow, deposit funds and documents, prepare escrow instructions and monitor closing of escrows.
 Assisting the Title Company with releasing any liens, mortgages, or encumbrances of record.  Preparing warrant requeststo the City with proper supporting documentation including recommended resolutions to escrow related issues.
 Coordinating the clearing of tax requirements and assessments.  Attending meetings and facilitating closings for the access agreements required for the project.
 Ensuring final title policies only contain exceptions that the City is willing to accept.  Submitting a completed property acquisition report for each property, including transfer of all pertinent related documents to the City.

Assumptions:
□ Up to five (5) easements on private property are included. □ Permission to Enter and Construct Agreements will be defined and obtained under Task Groups B or C when additional design detail is available.
□ Services to support the Eminent Domain or Condemnation process for property acquisition are not included within this scope of work.

Deliverables:
□ Finalized property acquisitions reports for up to 5 permanent easements, containing pertinent documents including appraisal reports, offer letters and related documents, negotiation records, purchase or easement acquisition agreements, preliminary and updated title reports.

Task 4 – Preliminary Plan Alignment
Objectives:

A feasibility analysis of the 2011 preliminary alignment is needed to evaluate trail and roadway safety, cost efficiency, constructability, environmental impacts, property access, and easement acquisitions.

This analysis will the potential use of public land east of Pioneer Trail to realign a portion of Pioneer Trail and accommodate the cross-sectional widths of the road and Class 1 path, including construction 41 6
access needs, retaining walls or any other relevant design features, within the Pioneer Trail right of way or other publicly owned lands.

CDM Smith will also review the existing environmental document and determine what updates may be needed due to outdated information or project changes.

CDM Smith will develop conceptual level exhibits to illustrate the potential modified alignment of Pioneer Trail and the Class 1 Bikeway for review by City and the stakeholders. Alternative design concepts within this task will stay within the scope of the 2011 environmental document and focus on improving safety, resolving property acquisition and environmental mitigation issues, and reducing costs and utility relocations.

Approach:

4.1 Analysis of the 2011 preliminary alignment. Determining feasibility of the proposed alignment with regards to trail and roadway safety, environmental impacts and mitigation measures, cost efficiency, constructability, property access and easement acquisitions, and other design constraints.

4.2 Evaluation of the existing environmental document and determination of what updates are needed to construct the project based on changed conditions since 2011 and changes in the proposed project.

Assumptions:
□ The City and CTC will provide existing information including CAD files, PDF reports, prior communications with property owners.
□ Concept level exhibits for Pioneer Trail realignment options. □ An Alignment Verification Workshop, as defined in Task 1, will be conducted with the TAC to confirm the preferred alignment and key design components.

Deliverables:
□ Conceptual level exhibits showing options to enable the use of the 2011 preliminary alignment within the existing ROW and public land areas. Drawings will be provided in PDF and AutoCAD Civil 3-D format.
□ One draft and one final Technical Memorandum summarizing findings from feasibility analysis and existing environmental document review for review and approval by the City.
42 15

EXHIBIT B

SCHEDULE OF CHARGES
43 Dennis T. Machida Greenway Phase 1C
Budget - Task Group A
Task Total Costs
1 Project Management, Public Outreach, Public Meetings, and Coordination $ - 105,260.61 $ - $ - $ - $ - $ 5,000.00 $ 110,260.61 $ 2 Surveying Services $ 40,000.00 10,550.12 $ $ 50,550.12 3 Acquisition Work Focused on Original Alignment $ 60,000.00 7,030.44 $ $ 67,030.44 4 Preliminary Plan Alignment $ 143,778.20 $ 143,778.20
Total Fee $ 266,619.37 $ 66,000.00 $ 44,000.00 $ - $ - $ - $ 5,000.00 $ 381,619.37 Direct
Expenses
CDM Smith
Labor Cost Interwest Jacobs CHS
Western
Botanical
Services
NV5
44 16

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

William E. Hurrell, Principal
By:________________________________________
45 17

EXHIBIT D
Certificate of Insurance
46 ABCDEFGHJ Holder Identifier : 7777777707070700077761616045571110766717006204547307542126672417311073641577147321120773415547067555207436504222371102070272730220733310710633357213277207675114061167560076727242035772000777777707000707007 7777777707070700073525677115456000766150403077502007320411461231570073311450357220720713332724207310107122237252173100071223373530631010702222634216311107132237343063111077756163351765540777777707000707007 Certificate No : 570108093234

CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
09/10/2024
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

PRODUCER
Aon Risk Services Northeast, Inc.

Boston MA Office
53 State Street
Suite 2201
Boston MA 02109 USA
PHONE
(A/C. No. Ext):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #
(866) 283-7122
INSURED INSURER A: Underwriters At Lloyds London 15792
INSURER B: Hartford Fire Insurance Co. 19682
INSURER C: Twin City Fire Insurance Company 29459
INSURER D: Hartford Accident & Indemnity Company 22357
INSURER E: Evanston Insurance Company 35378
INSURER F:

FAX
(A/C. No.): 800-363-0105

CONTACT
NAME:

CDM Smith Inc.
75 State Street Suite 701
Boston MA 02109 USA
COVERAGES CERTIFICATE NUMBER: 570108093234 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested

POLICY EXP
(MM/DD/YYYY)

POLICY EFF
(MM/DD/YYYY)
SUBR
WVD
INSR
LTR

ADDL TYPE OF INSURANCE INSD POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

POLICY LOC

EACH OCCURRENCE

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
X
X
X X
GEN'L AGGREGATE LIMIT APPLIES PER:
$2,000,000
$1,000,000
$15,000
$2,000,000
$4,000,000
$4,000,000
B 08CSEQU4161 01/01/2024 01/01/2025
PROJECT
OTHER:

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

SCHEDULED
AUTOS

HIRED AUTOS
ONLY

NON-OWNED

AUTOS ONLY
BODILY INJURY ( Per person)

PROPERTY DAMAGE
(Per accident)
X
BODILY INJURY (Per accident)
$2,000,000 B 01/01/2024 01/01/2025 COMBINED SINGLE LIMIT (Ea accident)
08 UEN QU4162

EXCESS LIAB
OCCUR

CLAIMS-MADE AGGREGATE

EACH OCCURRENCE
DED

UMBRELLA LIAB

RETENTION
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
E.L. EACH ACCIDENT $1,000,000
X
OTHER
D 01/01/2024 01/01/2025 PER STATUTE
AOS
C 08WBRQU4163 01/01/2024 01/01/2025
$1,000,000
Y / N
(Mandatory in NH)

ANY PROPRIETOR / PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED? N N / A
WI

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY
If yes, describe under
DESCRIPTION OF OPERATIONS below
$1,000,000
08WNQU4160
PSDEF2400033 01/01/2024 01/01/2025 Each Claim
Professional/Claims Made Aggregate $1,000,000
Architects & Engineers
Professional
A $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Project Name: Dennis T. Machida Memorial Greenway Phase 1C, Project No. 299331, Site: City of South Lake Tahoe, Contract Name: Greenway Phase 1C, Description: 0.6 mile bike trail from Herbert Ave. to Ski Run Blvd.

City of South Lake Tahoe, its elected or appointed officers, officials, employees, agents and volunteers are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies.

General Liability policy evidenced herein is Primary and Non-Contributory to other insurance available to Additional Insured, but only in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of City of South Lake Tahoe, its elected or appointed officers, officials, employees, agents and volunteers in accordance with the policy provisions of the

CERTIFICATE HOLDER CANCELLATION
City of South Lake Tahoe AUTHORIZED REPRESENTATIVE
Attn: Stephen Anderjack, Public Works
1901 Lisa Maloff Way
South Lake Tahoe CA 96150 USA
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
47 General Liability, Automobile Liability and Workers' Compensation policies.

FORM NUMBER: FORM TITLE:

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,

ADDITIONAL REMARKS
EFFECTIVE DATE:

CARRIER NAIC CODE

POLICY NUMBER
Aon Risk Services Northeast, Inc.

AGENCY NAMED INSURED
LOC #:

AGENCY CUSTOMER ID: 10518329
© 2008 ACORD CORPORATION. All rights reserved.

See Certificate Number:

See Certificate Number:

The ACORD name and logo are registered marks of ACORD
570108093234
570108093234
ACORD 25 Certificate of Liability Insurance
Additional Description of Operations / Locations / Vehicles:

ACORD 101 (2008/01)
ADDITIONAL REMARKS SCHEDULE Page _ of _
CDM Smith Inc.
48 01.01.24 - 01.01.25 Professional
AGENCY CUSTOMER ID:

ADDITIONAL REMARKS SCHEDULE
LOC #:

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance EFFECTIVE DATE:

CARRIER NAIC CODE

POLICY NUMBER

AGENCY NAMED INSURED
See Certificate Number:

See Certificate Number:

Aon Risk Services Northeast, Inc.
10518329
570108093234
570108093234
Page _ of _
CDM Smith Inc.

Policy: PSDEF2400033
Beazley (Syndicates 2623/0623) - 25%
BRIT (Syndicate 2987) - 25%
Munitus (Syndicates 4242/457/4711/5555) - 12.5%
Re/Rn (Syndicate 1458) - 10%
Convex (Syndicate 1984) - 7.50%
Castel Underwriting (Syndicate 2525) - 5%
Professional Policy: 42CNP31339704
National Fire & Marine Insurance Company - 15%
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD 49 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

All locations as required by a written contract or
agreement entered into prior to an 'occurrence' or
offense
Any person or organization for whom you have agreed in
a written contract or agreement, prior to an “occurrence" or offense, that such person or organization on be added as an additional insured to your policy.
08 CSE QU4161
50

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
51 COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
(1) The additional insured is a Named Insured
under such other insurance; and
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

POLICY NUMBER: 08 CSE QU4161
52 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

SCHEDULE
Name Of Person(s) Or Organization(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery against the person(s)
or organization(s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that the insured has waived its right of recovery against
such person(s) or organization(s) prior to loss. This
endorsement applies only to the person(s) or
organization(s) shown in the Schedule above.

Where required by written contract of agreement
08 CSE QU4161
53 ABCDEFGHIJ
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE OF CANCELLATION TO CERTIFICATE HOLDER(S)
This policy is subject to the following additional If notice is mailed, proof of mailing to the last known Conditions: mailing address of the certificate holder(s) on file with A. If this policy is cancelled by the Company, other the agent of record or the Company will be sufficient than for nonpayment of premium, notice of such proof of notice. cancellation will be provided at least thirty (30) Any notification rights provided by this endorsement days in advance of the cancellation effective date apply only to active certificate holder(s) who were to the certificate holder(s) with mailing addresses issued a certificate of insurance applicable to this on file with the agent of record or the Company. policy's term.

B. If this policy is cancelled by the Company for Failure to provide such notice to the certificate nonpayment of premium, or by the insured, notice holder(s) will not amend or extend the date the of such cancellation will be provided within (10) cancellation becomes effective, nor will it negate days of the cancellation effective date to the cancellation of the policy. Failure to send notice shall certificate holder(s) with mailing addresses on file impose no liability of any kind upon the Company or its with the agent of record or the Company. agents or representatives.

Form IH 03 13 06 11 Page 1 of 1
© 2011, The Hartford
POLICY NUMBER: 08 CSE QU4161
54 POLICY NUMBER: 08 UEN QU4162 COMMERCIAL AUTO
CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: CDM Smith, Inc
Endorsement Effective Date: 01/01/2024

SCHEDULE
Name Of Person(s) Or Organization(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision
contained in Paragraph of Section – Covered A.1. II
Autos Liability Coverage in the Business Auto and
Motor Carrier Coverage Forms and Paragraph of D.2.

Section – Covered Autos Coverages of the Auto I
Dealers Coverage Form.

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ª®¨ª²¨ ¨¸ø¨ ­´æƱ¹ø¨·±² ·­ ©ø·™ªº °Æ·±Æ ¨± ¨¸ª ˛ø½½·ºª²¨˛ ±Æ ¨¸ª ˛¥±­­˛ ´²ºªÆ ø ½±²¨Æø½¨ ©·¨¸ ¨¸ø¨ °ªÆ­±² ±Æ
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“ø³ªº ײ­´ÆªºÊ CDM Smith,Inc.
¤²º±Æ­ª³ª²¨ ¤ººª½¨·™ª ‹ø¨ªÊ 01/01/2024
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56 POLICY NUMBER: 08 UEN QU4162
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE OF CANCELLATION

TO DESIGNATED CERTIFICATE HOLDER

SCHEDULE
Number of Days Notice: Name of Certificate Holder:

Part A: _________
Part B: _________ Mailing Address:

Part C: _________
This policy is subject to the following additional C. If this policy is cancelled by the insured, notice Conditions when a number of days are shown in the of such cancellation will be provided to the Schedule for any of the above Parts. certificate holder in the Schedule, within the A. number of days notice of the cancellation If this policy is cancelled by the Company, effective date, as shown in Part C. other than for nonpayment of premium, notice of such cancellation will be provided to the If notice is mailed, proof of mailing notice to the certificate holder in the Schedule, at least the certificate holder’s mailing address as shown in the number of days in advance of the cancellation Schedule will be sufficient proof of notice. If the effective date, as shown in Part A. number of days notice in the Schedule for any Part is B. left blank or is shown as zero, no notice will be If this policy is cancelled by the Company for provided to the Scheduled certificate holder under that nonpayment of premium, notice of such Part. cancellation will be provided to the certificate
holder in the Schedule within the number of Any notification rights provided by this endorsement days notice of the cancellation effective date, apply only to active certificate holder(s) who were as shown in Part B. issued a certificate of insurance applicable to this policy’s term.

Form IH 03 08 06 11 Page 1 of 1
© 2011, The Hartford
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75 State Street, Suite 701
Boston, MA 02109
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75 State Street, Suite 701
Boston, MA 02109
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75 State Street, Suite 701
Boston, MA 02109
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60 Policy Number PSDEF2400033
Risk Details - Wording Page 24 of 88 A0840831 28/11/2023 2:47 PM

MEMORANDUM ELEVEN BLANKET JOINT VENTURE
With effect from inception, Exclusion 7 of this Policy is deleted in its entirety and coverage hereunder extends, subject to all other policy terms and conditions, to include YOUR liability resulting from any Joint Venture involving the NAMED ASSURED.

However, in the event of the existence of any separate valid and collectible insurance applying to such 'Joint Venture,' this insurance shall apply for the benefit of YOU only in excess of any such other insurance, and if the insuring agreements of the separately issued 'Joint Venture' Policy are more restrictive, this Policy shall cover, for the benefit of YOU only, any and all differences in the insuring agreements.

Nothing herein contained shall be held to vary, alter, waive or extend any of the Schedule, Insuring Agreements, Exclusion, Conditions, or Provisions of this Policy, other than as stated herein.

Notwithstanding any of the foregoing, OUR Limit of the Liability shall not be increased and shall not exceed the limit for each claim nor for all claims in the aggregate, as set forth in this Policy.

For purposes of this Memorandum 'Joint Venture' is defined as any ‘teaming’ arrangement including, but not limited to those set up as a partnership, limited liability corporation (LLC), limited liability partnership (LLP), corporation or otherwise.

MEMORANDUM TWELVE MANILA WATER SUPPLY
With regard to the Metropolitan Waterworks and Sewerage System (MWSS), Manila, Philippines for the Manila Water Supply I and Manila Water Supply II projects, it is agreed that to the extent that DCCD Engineering Corporation signs and seals construction plans and drawings for the benefit of YOU, that for purposes of this insurance, the signatures and seals appearing on all construction plans and drawings prepared pursuant to contract with the Metropolitan Waterworks and Sewerage System (MWSS) shall be insured "PROFESSIONAL SERVICES" under this policy.

MEMORANDUM THIRTEEN LIMITED AUTHORITY TO ISSUE CERTIFICATES OF

INSURANCE
In consideration of the premium charged, it is hereby understood and agreed as follows:

1. WE authorize Aon the (“Certificate Issuer”) to issue Certificates of Insurance at YOUR request or direction. It is expressly understood and agreed that, subject to Paragraph (2) below, any Certificate of Insurance so issued shall not confer any rights upon the Certificate Holder, create any obligation on the part of US, or purport to, or be construed to, alter, extend, modify, amend, or otherwise change the terms or conditions of this Policy in any manner whatsoever. In the case of any conflict between the description of the terms and conditions of this Policy contained in any Certificate of Insurance on the one hand, and the terms and conditions of this Policy as set forth herein on the other, the termsand conditions of this Policy as set forth herein shall control.

2. Notwithstanding Paragraph (1) above, such Certificates of Insurance as are authorized under this endorsement may provide that in the event WE cancel or non-renew this Policy or in the event of a Material Change to this Policy, WE shall mail written notice of such cancellation, non-renewal, or Material Change to such Certificate Holder 30 days prior to the effective date of cancellation, non-renewal, or a Material Change, but 10 days prior to the effective date of cancellation in the event YOU have failed to pay a premium when due. YOU shall provide written notice to US of all such Certificate Holders, if any, specified in each Certificate of Insurance (i) at inception of this Policy, (ii) 90 days prior toexpiration of this Policy, and (iii) within 10 days of receipt of a written request from US.

Underwriters’ obligation to mail notice of cancellation, non-renewal, or a Material Change as provided in this paragraph shall apply solely to those Certificate Holders with respect National Fire & Marine
Insurance Company
20 December 2023
y
py p
p e Holders, if any, , specified p
in each Certificate of Insurance ()i at incep y, ( ) y p tion of this Policy, (ii) 90 days prior toexpiration of this Policy () y p q , and (iii) within 10 days of receipt of a written request from US.

Underwriters’ oblig ,, ation to mail notice of cancellation, non-renewal, or a Material Change as provided in this paragraph shall apply solely to those Certificate Holders with respect 61 Policy Number PSDEF2400033
Risk Details - Wording Page 25 of 88 A0840831 28/11/2023 2:47 PM to whom the Assured has provided the foregoing written notice to the Underwriters.

3. It is further understood and agreed that OUR authorization of the Certificate Issuer under this memorandum is limited solely to the issuance of Certificates of Insurance and does not authorize, empower, or appoint the Certificate Issuer to act as an agent for US or bind US for any other purpose. The Certificate Issuer shall be solely responsible for any errors or omissions in connection with the issuance of any Certificate of Insurance pursuant to this memorandum

4. As used in this memorandum:
(i) Certificate of Insurance means a document issued for informational purposes only as evidence of the existence and terms of this Policy in order to satisfy YOUR contractual obligation.
(ii) Material Change means an endorsement or memorandum to or amendment of this Policy after issuance of this Policy by US that restricts the coverage afforded to YOU.

MEMORANDUM FOURTEEN DESIGN BUILD
It is hereby understood and agreed that on Projects for which the NAMED ASSURED, a subsidiary of the NAMED ASSURED, a subcontractor to the NAMED ASSURED, an entity under common ownership, or an entity that owns the NAMED ASSURED, performs PROFESSIONAL SERVICES and construction, erection, fabrication, installation, assembly, manufacture, or the supply of equipment or materials incorporated therein, the following Extensions and Exclusions shall apply.

1. Mitigation of Loss Extension
This Policy is extended to indemnify YOU in respect of reasonable costs and expenses necessarily incurred in respect of any action taken prior to hand-over of the contract, excess of the Self-Insured Retention, to mitigate a loss or potential loss arising out of an act, error or omission which otherwise would have been the subject of a CLAIM under this Policy.

The onus of proving a claim under this memorandum shall be upon YOU who will be obliged:
a. to give written notice to US during the Policy period of the intention to take actions that will incur such reasonable costs and expenses excess of the Self-Insured Retention, and
b. to obtain written agreement from US prior to incurring such reasonable costs and expenses, payment of which shall be at OUR sole discretion.

However, this extension shall not apply to contracts where YOU are the ultimate owner of the building and/or facility, unless specifically agreed by US.

2. Provided however this Policy shall not cover any CLAIM based upon or arising out of:
a. the acquisition of any real estate or the securing of financing for the acquisition of any real estate;
b. the advising or requiring of, or failure to advise or require or failure to maintain or procure any financing or monies for the payment of any portion of any project, or of services or labour connected with any project;
c. cost overruns or the exceeding of any budget or other cost limitation; National Fire & Marine
Insurance Company
20 December 2023
y
to whom the Assured has provided the foregoing written notice to the Underwriters. 62 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:4
Agenda Item: Fiscal Year 2024-2025 Appropriation Limit
Executive Summary: The attached resolution fulfills State requirements that limit the amount of annual appropriations by the City. Proposition 4 passed in 1979 and Proposition 111 passed in 1990, known as the Gann Initiative, established a restriction on the amount of tax revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year (base year), and is allowed to increase each year based upon the calculation using a percentage change in population as of January 1 of each year in conjunction with a change in the cost of living from previous fiscal year. The fiscal year 2024-2025 appropriations limit is $102,835,601. The City’s FY 2024-2025 appropriation subject to the limit from proceeds of taxes is $52,758,502. Therefore, the City’s appropriation is under the legal limit by $50,077,099.

Requested Action / Suggested Motions: Pass a Resolution establishing the Appropriation Limit for Fiscal Year 2024-2025 in compliance with Proposition 111 in the amount of $102,835,601.

Responsible Staff Member: Andrew Black, Financial Services Supervisor Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Appropriations Limit 2024-2025.docx
02-Resolution - 2024-2025 Appropriations Limit.docx
03-Appropriations Limit 2024 2025 Worksheets.pdf
63 Council Agenda Report October 22, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Fiscal Year 2024-2025 Appropriation Limit
Location: Citywide
Responsible Staff Member: Andrew Black, Financial Services Supervisor (530) 542-6016 Background: Proposition 4 passed in 1979 and Proposition 111 passed in 1990, known as the Gann Initiative, created a restriction on the amount of revenue which can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year (base year) and is allowed to increase each year based upon the calculation using a percentage change in population as of January 1 of each year in conjunction with a change in the cost of living from previous fiscal year.

Issue and Discussion: Population estimates by the State Department of Finance as of January 1, 2024 indicate 0.42 percent change in the City and 0.26 percent change County-wide (Worksheet 5B). The per capita personal income (cost of living factor) changed by a ratio of

1.0362 from fiscal year 2023-2024. Only revenues referred to as “proceeds of taxes” are restricted by the limit. Proceeds of taxes for fiscal year 2024-2025 are calculated at $54,126,562 (Worksheet 2).

Financial Implications: The fiscal year 2024-2025 appropriations limit is $102,835,601 (Worksheet 4). The City’s appropriation subject to the limit from proceeds of taxes is $52,758,502. Therefore, the City’s appropriation is under the legal limit by $50,077,099.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies)

Policy Implications: Consistent with City’s Financial Policies 64 Resolution 2024-XXX October 22, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
October 22, 2024
Establishing the Appropriations Limit for the Fiscal Year 2024-2025 in Compliance with Proposition 111 in the Amount of $102,835,601

BACKGROUND
A. Article XIIIB of the California Constitution and Section 7910 of the Government Code of the State of California provide that the governing body of each jurisdiction shall by resolution establish its appropriation limit for the following fiscal year.

B. Proposition 111 approved in November 1990 now requires that the limit be calculated using new growth factors.

C. The City Council has reviewed the appropriate growth factors and does hereby choose the population growth within El Dorado County to better reflect the average daily population.

D. The City Council has reviewed the appropriate cost of living factors and does hereby choose the per capita personal income factor.

E. Documentation used in determination of the appropriations limit has been available to the public since October 4, 2024, in the Accounting Division, meeting the required fifteen (15) day period for public inspection as required by law.

F. The City Council of the City of South Lake Tahoe now desires to adopt said appropriations limit.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Hereby declares that the appropriations limit for the Fiscal Year 2024-2025 in compliance with Proposition 111 is established in the amount of $102,835,601.

Adopted by the City of South Lake Tahoe City Council on October 22, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
65 Resolution 2024-XXX October 22, 2024 Page 2 of 2
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
66 DIVISION

USER FEES REVENUE REVENUE EXPENSE

BUDGET TOTAL BUDGET
10001730-34180 COPY CHARGES 50
10001840-34032 IS SERVICES 65,000
TOTAL ACCOUNTING 65,050 1,839,686
10003110-34180 COPY CHARGES 50
10003210-32116 TRANSPORTATION 1,500
10003210-32120 ENCROACHMENT 160,000
10003210-32118 OBSTRUCTION 800
10003210-34135 PARCEL MERGE 6,000
10003210-34150 ENGINEERING INPECTIONS 500
10003210-34155 PLAN CHECK 500
10002240-34230 FIRE PREVENTION SPECIAL INSPECTION FEES25,000 TOTAL ENGINEERING 194,350 2,747,073
10003710-34xxx PLANNING PERMITS 120,000
TOTAL PLANNING 120,000 746,554
10002210-34520 SERVICE CHARGES 100
10002220-34223 FIRE SUPPRESSION FEES 5,000
10002220-34260 EMS 0 Moved to 236-02262
10002220-36283 OVERTIME REIMBURS. 150,000
TOTAL FIRE DEPARTMENT 155,100 10,804,149
10002110-32114 POLICE PERMITS 300
10002110-34210 SPECIAL SVC 68,212
10002110-34211 PD INCIDENTAL 15,000
10002110-34213 BOOKING FEES 0
10002150-33206 POST 70,000
TOTAL POLICE 153,512 15,754,890
10004105-34xxx RECREATION ADMINISTRATION 0
10004110-34xxx GOLF COURSE 0
10004130-34xxx CAMPGROUND 470,000
10004170-34xxx PARK MAINTENANCE 67,500
10004220-34xxx RECREATION PROGRAMS 225,000
10004225-34xxx SPECIAL EVENTS 0
10004230-34xxx SENIOR CNTR 4,900
TOTAL PARKS & REC 767,400 4,521,228
Revenues Expenditures
TOTAL GENERAL FUND USER FEES 1,455,412 36,413,580
WORKSHEET # 1
APPROPRIATIONS LIMIT 2024-2025
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 67 APPROPRIATIONS LIMIT 2024-2025
GENERAL FUND REVENUE (less use of FB) 68,064,588
TOTAL GF REVENUES 68,064,588
TAXES
Revenue PROPERTY TAXES 11,450,000
Summary SALES TAX 18,964,000
page BUSINESS LICENSE 2,015,000
TOT Taxes 18,192,562
31601and 31702 OTHER TAXES 470,000
TOTAL TAXES 51,091,562

REVENUE FROM STATE
10001511-33201 Motor Vehicle in lieu 2,922,000 includes 33202 10001511-33207 Off Highway Vehicles 0
10001511-33204 HOPTR 78,000
10001511-33208 MANDATES SB Reimburs. 35,000
TOTAL REVENUE FROM STATE 3,035,000
PROCEEDS OF TAXES 54,126,562
NON TAX PROCEEDS 13,938,026
TOTAL PROCEEDS 68,064,588
LESS INTEREST INCOME 1,400,000
NET 66,664,588

TOTAL TAXES NON-TAX
TOTAL 68,064,588 54,126,562 13,938,026
EXCLUSIONS (WORKSHEET # 7) 1,368,060 1,368,060
INTEREST 1,400,000 1,400,000
NET 65,296,528 52,758,502 12,538,026
PERCENT 100% 81% 19%
ALLOCATION OF INTEREST 1,400,000 1,131,177 268,823
ADJUSTED TOTAL 66,696,528 53,889,679 12,806,849
WORKSHEET # 2
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 68 CITY: South Lake Tahoe
FY: 2024-2025
BUDGET: ___X___ or ACTUAL: _____

AMOUNT SOURCE
A. NON-INTEREST
TAX PROCEEDS 54,126,562 (Worksheet # 2)
B. MINUS EXCLUSIONS 1,368,060 (Worksheet # 7)
C. NET INVESTED TAXES 52,758,502 (A - B)
D. TOTAL NON-INTEREST 65,296,528 (Worksheet # 2)
BUDGET
E. TAX PROCEEDS AS
PERCENT OF BUDGET 0.80798 (C / D)
F. INTEREST EARNINGS 1,400,000 Budget or Actual
G. AMOUNT OF INTEREST
EARNED FROM TAXES 1,131,177 (E * F)
H. AMOUNT OF INTEREST
EARNED FROM NON-TAXES 268,823 (F - G)
I. Take the result of steps G and H
Copy on to worksheet # 2
WORKSHEET # 3
APPROPRIATIONS LIMIT 2024-2025

INTEREST EARNINGS

PRODUCED BY TAXES
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 69 CITY: South Lake Tahoe
FY: 2024-2025
BUDGET: ___X___ or ACTUAL: _____

AMOUNT SOURCE
A. PROCEEDS OF TAXES 54,126,562 (Worksheet # 2)
B. EXCLUSIONS 1,368,060 (Worksheet # 7)
C. APPROPRIATIONS SUBJECT
TO LIMITATION 52,758,502 (A - B)
D. CURRENT YEAR LIMIT 102,835,601 (Worksheet # 6)
E. OVER (UNDER) LIMIT (50,077,099) (C - D)

APPROPRIATIONS SUBJECT

TO LIMITATION
WORKSHEET # 4
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 70 May 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:

Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379 WORKSHEET # 5A

INFLATION
FACTOR
71 Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Population Percent Change --- Population Minus Exclusions --- City 23-24 1-1-23 1-1-24 1-1-24
El Dorado
Placerville 0.12 10,517 10,530 10,540
South Lake Tahoe 0.42 20,703 20,790 20,790
Unincorporated 0.25 156,754 157,143 157,253
County Total 0.26 187,974 188,463 188,583
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

WORKSHEET # 5B
POPULATION FACTOR:

The City may adjust its appropriations limit by either the percentage change in the City’s own population growth, or the percentage change in the population growth for El Dorado County. The above factor represents the annual percentage change in population for El Dorado County. = 1.0026 POPULATION FACTOR .26+ 100
100
72 CITY: South Lake Tahoe
FY: 2024-2025
BUDGET: ___X___ or ACTUAL: _____________

AMOUNT SOURCE
A. LAST YEAR'S LIMIT (23-24) 98,985,642
B. ADJUSTMENT FACTORS

1. Population % 1.0026 (Worksheet # 5B)

2. Inflation % 1.0362 (State Finance
(Worksheet # 5A))
Total adjustment % 1.0389 (B1*B2)
C. ANNUAL ADJUSTMENT $ 3,849,959 A*((B-1)*1)
D. OTHER ADJUSTMENTS:

Prior Year Limit Correction ( + ) 0
Sub-Total 0
E. TOTAL ADJUSTMENTS 3,849,959 (C+D)
F. THIS YEAR'S LIMIT (24-25) 102,835,601 (A+E)
APPROPRIATIONS LIMIT 2024-2025
WORKSHEET # 6
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 73 Budget

FEDERAL MANDATES
41119 ALL UNEMPLOYMENT INS 35,114
41128-41129 ALL MEDICARE 340,946
TOTAL FEDERAL 376,060

STATE MANDATES
10003410-44091 HAZARDOUS WASTE 14,000
20103510-44091 HAZARDOUS WASTE 2,000
20703610-44091 HAZARDOUS WASTE 2,000
TOTAL HAZ WASTE 18,000
10002220-41040 FLSA OT (91% OF FIRE OT) 364,000
20103510-33205 OVERLAY (Gas Tax Funds) 610,000
TOTAL STATE 974,000
GRAND TOTAL EXCLUSIONS 1,368,060
APPROPRIATIONS LIMIT 2024-2025
WORKSHEET # 7

EXCLUSIONS
Shared Documents/Accountant/GANN Limit/2024/worksheets 2023-2024 74 City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:5
Agenda Item: Agreement for Pavement Design Services with Eastern Sierra Engineering Executive Summary: The Public Works Department paves numerous roads on a yearly basis. In order to construct roads that withstand the harsh mountain climate that the City of South Lake Tahoe exists in, the Public Works Department is proposing to hire a pavement design consultant to design the structural pavement sections to be constructible and more durable to better withstand the mountain climate. The structural pavement section will be determined on a case by case basis, depending on the road segment. This approach should prolong the life of new pavement once it is installed.

Requested Action / Suggested Motions: Pass a Motion to authorize and direct the Mayor to execute the Professional Services Agreement with Eastern Sierra Engineering for Pavement Design Services for 2025/2026 Paving Projects in an amount not to exceed $99,991.

Responsible Staff Member: Stephen Anderjack, Associate Civil Engineer Reviewed and Approved By: Michelle Davis, Assistant City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - Pavement Design Services.docx
02-PSA for Pavement Design Services.pdf
75 Council Agenda Report- October 22, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: PSA for Pavement Design Services for 2025/2026 Paving Projects Location: Citywide
Responsible Staff Member: Stephen Anderjack, Associate Civil Engineer (530) 542-6033 Background: The Public Works Department paves numerous roads yearly. To construct roads that withstand the harsh mountain climate that the City of South Lake Tahoe exists in, the Public Works Department proposes hiring a pavement design consultant to design the structural pavement sections to be constructable and more durable to withstand the mountain climate better. The structural pavement section will be determined on a case-by-case basis, depending on the road segment. This approach should prolong the life of new pavement once it is installed.

Issue and Discussion: In 2024, the City had approximately $4,000,000 in its paving budget. These funds combined the California SB-1 Road Maintenance, Rehabilitation Account (RMRA), the City of SLT’s Measure S funds, and pavement in-lieu fees. The Public Works Department is currently planning the 2025 and 2026 paving projects. To adequately design the structural section of the roads to be paved, the Public Works Department is proposing to hire a pavement design consultant to collect data from each road to be paved and design a structural section of asphalt concrete and potentially a pavement base for each segment of road, depending on what that road would need. The data to be collected would consist of pavement core sections and pavement deflection testing. This will enable the design consultant to determine the R-value of the pavement base and the existing pavement section. This data would need to be collected for each proposed road segment.

On August 26, 2024, the Public Works Department advertised a Request for Proposals (RFP) for Pavement Design Services on Planet Bid for ten days. 710 vendors were notified, and 28 firms registered and downloaded the RFP. The city received two proposals.

Table A below lists the firms that submitted qualifications.

Firm Location
1 Easten Sierra Engineering Zephr Cove, NV
2 Lumos & Associates Carson City, NV
Table A – Firms submitting Proposals
All submittals received were distributed to three members of the evaluation team: Finance Department and Public Works. Each one of the team members independently evaluated, then numerically scored each proposal based on criteria outlined in the RFP. The scores of the evaluators were then added to achieve a cumulative score which provided the ranking. 76 Council Agenda Report- October 22, 2024 Page 2 of 2
Table B below lists the scoring/rank.

Rank Firm Cumulative Score
1 Eastern Sierra Engineering 257
2 Lumos & Associates 227
Table B – Cumulative Score and Rank
Upon review and scoring of the proposal submitted subsequent discussion, staff has determined Eastern Sierra Engineering. is capable and effectively understands the scope of work required to provide the services needed for the project as specified by the city. See Attachment 03 ESE Scope of Services.

Financial Implications:

Eastern Sierra Engineering has proposed a cost schedule as outlined in the PSA. The total not to exceed value for this contract is $99,991. The Public Works Department proposes to fund this PSA with funds from the FY 2024/2025 Carryforward Request for account 100-03210- 42020, Engineering Professional Services. Any remaining expenses or subsequent amendments will be paid out of 301-50005-48030, Road Rehabilitation Account.

Environmental Considerations:

This project is categorically exempt from review under California Environmental Quality Act (“CEQA”) Guidelines section 15301 (Existing Facilities).

Policy Implications:

The City Council has included Street Rehabilitation as one of its Strategic Priorities and Goals in its 2021-2026 Strategic Plan. This project will help accomplish the Council’s objective and provide adequate roadways for all to use.
77 C-XXX-XXXX

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the ______day of ____________ 2024 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Eastern Sierra Engineering (Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for until 1/31/2025. 78 C-XXX-XXXX

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $99,991 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees 79 C-XXX-XXXX
and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be 80 C-XXX-XXXX
maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
81 C-XXX-XXXX
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all 82 C-XXX-XXXX
costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City 83 C-XXX-XXXX
at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
84 C-XXX-XXXX
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. 85 C-XXX-XXXX
The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation 86 C-XXX-XXXX
on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug87

C-XXX-XXXX
Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or 88 C-XXX-XXXX
voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
89 C-XXX-XXXX
CITY OF SOUTH LAKE TAHOE: CONSULTANT: Eastern Sierra Engineering

By___________________________ By ________________________________ Mayor, Cody Bass Debbie Davis Jenkins, PE, President
Date __________________________ Date _____________________________

Business License # 331645
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney, Heather Stroud
ATTEST:

By______________________________ Date ________________________________ City Clerk, Susan Blankenship
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
Exhibit D – Certificate of Insurance (COI)
90 C-XXX-XXXX

EXHIBIT A

SCOPE OF SERVICES
91 WORK PLAN
A. Project Management and Coordination for Initial Portion of 2025 Road Project. Based on the budget available for the initial portion of the project, the work completed under this task will be minimal until the amendment to include the remainder of the project is approved.

1. Project coordination, monitoring, and administration. This task will include efforts by the ESE Team Project Manager (ESE PM) for project management, coordination and administration, as well as time for coordination with subconsultants and subcontractors, and to manage the project.

2. Meetings. The ESE PM will coordinate and conduct a kickoff meeting upon receipt of the Notice to Proceed.

Preferably, the meeting will be on-site and include discussion of the project scope, potential issues and solutions, and schedule. The ESE PM will conduct monthly in-person or virtual meetings with the City PM and other City representatives as required to discuss project progress and review of deliverables.

3. Budget & Schedule Monitoring. To monitor the budget, ESE will prepare a monthly billing summary including all ESE Team invoicing and expenses to date. ESE will prepare a critical path schedule for completion of scope of services for approval by the City PM. ESE will update the schedule as necessary throughout the project.

4. QA/QC activities. ESE will perform QA/QC on the overall project and project submittals as described in our approach to project management.

5. Prepare monthly progress and cost summaries report, and invoices. ESE will prepare monthly invoices and submit a monthly progress report to the City PM discussing the progress to date and including the monthly billing summary discussed in subtask A.1. The ESE PM will also send a weekly status email to the City PM describing work performed that week, as well as upcoming work and milestones.

B. Pavement Rehabilitation Design

1. Pavement Deflection Testing. APTech will carry out project-level Falling Weight Deflectometer (FWD) testing and analyses to provide information about the structural capacity of pavements in the 2025 Road Rehabilitation Projects and for use in pavement rehabilitation design. Using the available roadway information (detailed in the RFP), an assumed deflection test point spacing of approximately 200 feet and a minimum of two test points per street will be carried out. Deflection test points will be staggered by lane to provide a broader coverage of the pavement structure. A total of 109 test points over two days of testing are proposed.

2. Field Investigation and Pavement Coring.
a. ESE will perform a site investigation of the project roadways for the 2025 project. The site investigation will include the evaluation of the existing pavement condition (type and severity of distress) shoulder condition and any changes to the distress types along the roadway. b. ESE will collect pavement section core samples on each street segment. ESE will measure and record the thickness and material type of each layer encountered in the pavement structural section, including the presence of any pavement reinforcing fabric.
c. Test Pits & Laboratory Testing. In addition to coring, ESE will locate and mark test pit locations, and contact Underground Service Alert (USA) to notify them of our intent to excavate. ESE and its subcontractors will provide traffic control and excavate, log, and sample the test pits to depths of approximately four to six feet below the existing ground. Test pits will be backfilled with compacted native material and topped with four to six inches of hot mix asphalt concrete, if available, otherwise cold patch material will be used. ESE will perform laboratory testing that includes moisture content (ASTM D2216), particle size analysis (ASTM C136) and Atterberg limits (ASTM D4318) to determine the soil classification per the Unified Soils Classification System (ASTM D2487). We will also perform Resistance Value (ASTM D2844) and moisture-density curves (ASTM D1557) testing on selected subgrade samples to determine strength characteristics. The following map shows the proposed locations for the test pits and cores. The following table includes the FWD test point, coring and test pit estimate for the 2025 project, based generally on one core per 0.4 miles of road staggered with one test pit per 0.4 miles of road and anticipated soil types in the area from land capability district mapping:
92 Street Length
(MI)
Width
(FT)
# of FWD Tests
(1/200 Feet)
# of Cores
(1/0.4 MI)
# of Test Pits
(1/0.4 MI)*
Pioneer Trail 2.75 38 14 2 1
Herbert Ave 0.6 29 12 1 1
Warr Rd 0.25 22 7 1 1
Red Lake Rd 0.25 26 7 1
Aloha Rd 0.25 26 7 1 1
Hobart Rd 0.25 26 7 1
Woodland Rd 0.3 29 8 1
Walkup Rd 0.4 28 8 1 1
Apple St 0.1 27 3 1
Gilmore Lake Rd 0.15 30 4 1
Susie Lake Rd 0.15 29 4 1 1
Angora Lake Rd 0.15 26 4 1
Champlain Dr 0.15 27 4 1
Victor St 0.05 22 2 1 1
Lester St 0.1 22 3 1 1
Heavenly Village Way 0.25 40 7 1 1
Palmira Ave 0.45 26 8 1 1
Total 6.6 109 18 10
*No test pits for streets shorter than 0.2 miles if there are other test pits nearby. 93 3. Pavement Analysis, Design & Rehabilitation Recommendations. ESE and APTech will perform pavement analysis and design for each of the roadway segments identified for rehabilitation in 2025 project. Designs will take into account subgrade information determined in tasks B1 and B2, and strengths and characteristics of regionally-available material. We will also review any available historic pavement condition assessments performed on the project segments that the City has available. Ideally, we assume that the City will provide us with traffic counts and vehicle distribution information to include in the pavement designs. Absent that information, we will estimate traffic counts and truck loading based on observation or functional classification. We plan on incorporating the following pavement rehabilitation alternatives and components in our design options dependent on existing pavement and subgrade conditions and roadside improvements, e.g. curb and gutter, swales, driveways, walls, utilities, etc.:
• Wedge grind with overlay
• Mill and fill
• Full depth reconstruct with new or recycled base
• Cold in-place recycle with overlay
• Hot in-place recycle
• Pulverize in place
• Cement-treated base
We will also prepare a life cycle cost analysis for a typical installation for each of the alternative section types that the City can use for evaluation of future projects.

4. Pavement Design Report. ESE and APTech will begin analysis and prepare results of the deflection testing, cores and test pits, maximizing the available budget. Deflection profiles will be provided for each roadway.

Results of deflection testing, coring and test pits and traffic data obtained from the City, will be used to estimate existing layer material properties (elastic moduli) and structural capacity. The design report will also include analysis, assumptions made (if any) and calculations supporting the selected structural sections for each of the project streets.
94 C-XXX-XXXX

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $__________
Hourly Rate: $__________/hour

Travel and out-of-pocket expenses $__________
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $__________

TIMELINE
95 Qualcon
Personnel
Description
President
Senior Engineer
Staff Engineer /
Geologist
Senior Drafter
Geotechnical
Investigation
Principal In Charge
Project Manager
Senior Engineer
Project Engineer
Engineering
Technitician
FWD Testing
Test Pit
Excavation Fee
Project Hours
Project Cost
Hourly
Rate $325 $220 $175 $160 $300 $185 $205 $145 $110
Task 1:

1.1 Project Management 1 2 2 12 2 2

1.2 Meetings, Coordination, Reviews 1 2 1

1.3 Budget & Scheduling Monitoring 1 2

1.4 QA/QC Monitoring 1

1.5 Progress Reports & Summaries 1
3 6 3 0 2 12 2 2 0 30
$975 $1,320 $525 $0 $0 $0 $0 $0 $0 $0 - $2,820
- - - - - $600 $2,220 $410 $290 $0 $0 $0 $3,872
Task 2:

2.1 Pavement Deflection Testing 2 4 $19,180

2.2 USA Dig 5

2.3 GIS File Collection

2.4 Pavement Coring and Sampling $22,114

2.5 Test Pit Excavation $21,429

2.6 Field Review, Test Pit
Locations, Traffic Review 1 4
0 1 4 5 0 2 0 0 4 16
$0 $220 $700 $800 $22,114 $0 $0 $0 $0 $0 - - $23,834
- - - - - $0 $370 $0 $0 $440 $19,180 $21,429 $44,669
Task 3:

3.1 Laboratory Results 1 1 4 $11,440

3.2 Report Drafting

3.3 Report Review

3.4 Pavement Design Report 2 12 6 48

3.5 Pavement Alternatives

3.6 Prepare Materials for Staff Review
1 1 4 0 $11,440 2 12 6 48 0 74
$325 $220 $700 $0 $11,440 $0 $0 $0 $0 $0 - - $12,685
- - - - - $600 $2,220 $1,230 $6,960 $0 $0 $0 $12,111
Please see Attachement B for Eastern Sierra Engineering and Applied Pavement Technology Rate Sheets $39,339 $60,652
Proposal Total $99,991
Task 3 Subtotal Hours
Task 3 Subtotal Cost
Task 3 Subconsultant Cost
120
ESE Total
Subconsultant Total
Task 1 Subtotal Hours
Task 1 Subtotal Cost
Task 1 Subconsultant Cost
Pavement Rehabilitation Design
Task 2 Subtotal Hours
Task 2 Subtotal Cost
Task 2 Subconsultant Cost
Pavement Analysis, Design &
Recommendations
Project Management and
Coordination
CSLT Pavement Design Services
Scope & Cost Proposal - 2025 Roads
Eastern Sierra Engineering Advances Pavement Technology Task Description
96 C-XXX-XXXX

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant: Eastern Sierra Engineering
Debbie Davis Jenkins, PE, President
By:________________________________________
97 C-XXX-XXXX

EXHIBIT D
Certificate of Insurance
98 09/27/2024
Brown & Brown Insurance Services, Inc.
706 Indian Hill Rd
Terrace Park OH 45174
Joanna Lawrence
[email protected]
Eastern Sierra Engineering, PC
4515 Towne Drive
Reno NV 89521
Continental Casualty Company 20443
American Casualty Company of Reading, Pennsylvania 20427 2024-2025 California
A Y Y B 7013627347 03/04/2024 03/04/2025
1,000,000
1,000,000
10,000
1,000,000
2,000,000
2,000,000
A Y Y BUA 7018289473 03/04/2024 03/04/2025
1,000,000
A
10,000
Y Y B 7013627350 03/04/2024 03/04/2025
2,000,000
2,000,000
B Y WC 7 18289456 03/04/2024 03/04/2025
1000000
1000000
1000000
A
Professional Liability
AEH591954219 12/10/2023 12/10/2024
Per Claim $2,000,000
Aggregate $2,000,000
City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. 30 Days’ Written Notice of Cancellation is included.

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe CA 96150

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$

PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY
PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:6
Agenda Item: Revision to City Salary Table
Executive Summary: The proposed Resolution approves the updated City Salary Table in accordance with Title 2 of the California Code of Regulations section 570.5 and CalPERS requirements that mandate that the City Council duly approve and adopt publicly available pay schedules that include the effective date. The revisions to the salary table are to incorporate the cost-of-living increase of 3.8 percent for all employees, effective October 1, 2024, and the second year Classification and Compensation study adjustments previously approved by the City Council.

Requested Action / Suggested Motions: Pass a Resolution approving the revised City Salary Table in compliance with the California Code of Regulations and CalPERS requirements Responsible Staff Member: Ember Buckman, CGHR-CP Human Resources Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report Approval of City Salary Table.docx
02-Resolution Approval City Salary Table.docx
03 - City of South Lake Tahoe Salary Table 09 28 2024 (Exh A to Reso).pdf 130
Council Agenda Report October 22, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Approval of City Salary Table
Location: Citywide
Responsible Staff Member: Ember Buckman, Human Resources Manager (530) 542-6050 Background:

Title 2 of the California Code of Regulations section 570.5 and the California Public Employees’ Retirement System (CalPERS) mandate that publicly available pay schedules must be officially approved and adopted by the employer's governing body in compliance with relevant public meeting laws. The adopted pay schedules must also include an effective date and the date of any revisions.

Issue and Discussion:

The City is required to adhere to CCR 570.5 and CalPERS regulations. To fulfill this obligation, the City Council must approve the final version of the City Salary Table whenever changes are made to it. The attached salary table includes a cost-of-living increase (COLA) of 3.8% for all employees effective October 1, 2024, and adjustments for the second-year implementation of the Classification and Compensation study, previously approved by the City Council. The salary table also contains essential information such as the effective date and date of revision, which are mandatory as per CCR 570.5 and CalPERS.s essential information such as the effective date and date of revision, which are mandatory as per CCR 570.5 and CalPERS.

The goal is to publish this salary table on the City's website in line with CCR 570.5 and CalPERS regulations.

Financial Implications: There are no financial consequences associated with approving the City Salary Table.

Environmental Considerations: Approval of the City Salary table is not a project subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative activities such as personnel-related actions).

Policy Implications: Approval of the City Salary Table complies with the California Code of Regulations and CalPERS requirements.
131
Council Agenda Report October 22, 2024 Page
2 of 2
132
Resolution 2024-XXX October 22, 2024 Page 1 of 1
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
October 22, 2024
Approving the City Salary Table in compliance with the California Code of Regulations and CalPERS requirements

BACKGROUND
A. Title 2 of California Code of Regulations, section 570.5 (CCR 570.5) and the California Public Employees Retirement System (CalPERS) require publicly available Salary Tables to be duly approved by the City Council and include an effective date including any revisions.

B. To comply with CCR 570.5 and CalPERS requirements, the City Salary Tables is being brought to the City Council for approval.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves City salary table attached hereto as Exhibit A Adopted by the City of South Lake Tahoe City Council on October 22, 2024, by the following vote:

Yes:

No:

Absent:

Abstain:
___________________________ Date:___________
Cody Bass, Mayor
Attest:
____________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
133
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1100
0010 CITY CLERK
Index Key Value Hourly Monthly
1100/1138/01 49.9737 8,662
1100/1138/02 52.4705 9,094
1100/1138/03 55.0956 9,549
1100/1138/04 57.8496 10,027
1100/1138/05 60.7441 10,528
0020 CITY COUNCIL
Index Key Value Hourly Monthly
1100/0020/01 0.0000 1,264
0030 CITY TREASURER
Index Key Value Hourly Monthly
1100/0030/01 0.0000 1,264
Report Date: 10/08/2024 Page 1
Effective 09/28/2024
Adopted by Council 10/22/2024
134
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1200
1200 CITY ATTORNEY
Index Key Value Hourly Monthly
1200/1256/01 107.3711 18,610
1280 CITY MANAGER
Index Key Value Hourly Monthly
1200/1258/01 110.9846 19,237
Report Date: 10/08/2024 Page 2
Effective 09/28/2024
Adopted by Council 10/22/2024
135
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1300
1620 CHIEF OF POLICE
Index Key Value Hourly Monthly
1300/1362/01 90.1164 15,620
1300/1362/02 94.6222 16,401
1300/1362/03 99.3533 17,221
1300/1362/04 104.3210 18,082
1300/1362/05 109.5370 18,986
1350 DIR OF DEVELOPMENT SERVICES
Index Key Value Hourly Monthly
1300/1350/01 76.0393 13,180
1300/1350/02 79.8417 13,839
1300/1350/03 83.8338 14,531
1300/1350/04 88.0256 15,257
1300/1350/05 92.4268 16,020
1340 DIRECTOR OF FINANCE
Index Key Value Hourly Monthly
1300/1340/01 76.0392 13,180
1300/1340/02 79.8417 13,839
1300/1340/03 83.8338 14,531
1300/1340/04 88.0256 15,257
1300/1340/05 92.4268 16,020
2120 DIRECTOR OF PUBLIC WORKS
Index Key Value Hourly Monthly
1300/1445/01 77.3207 13,402
1300/1445/02 81.1867 14,072
1300/1445/03 85.2460 14,775
1300/1445/04 89.5084 15,514
1300/1445/05 93.9837 16,290
1342 FIRE CHIEF
Index Key Value Hourly Monthly
1300/1320/01 88.5419 15,347
1300/1320/02 92.9690 16,114
1300/1320/03 97.6175 16,920
1300/1320/04 102.4983 17,766
1300/1320/05 107.6233 18,654
2400 PARKS & REC DIRECTOR
Index Key Value Hourly Monthly
1300/1420/01 76.0392 13,180
1300/1420/02 79.8417 13,839
1300/1420/03 83.8338 14,531
1300/1420/04 88.0256 15,257
1300/1420/05 92.4268 16,020
Report Date: 10/08/2024 Page 3
Effective 09/28/2024
Adopted by Council 10/22/2024
136
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1301
1240 ASSISTANT CITY ATTORNEY
Index Key Value Hourly Monthly
1301/1240/01 73.0942 12,669
1301/1240/02 76.7489 13,303
1301/1240/03 80.5864 13,968
1301/1240/04 84.6157 14,666
1301/1240/05 88.8464 15,400
1321 ASSISTANT CITY MANAGER
Index Key Value Hourly Monthly
1301/1321/01 88.1496 15,279
1301/1321/02 92.5571 16,043
1301/1321/03 97.1850 16,845
1301/1321/04 102.0442 17,687
1301/1321/05 107.1465 18,572
Report Date: 10/08/2024 Page 4
Effective 09/28/2024
Adopted by Council 10/22/2024
137
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1400
3427 ACCOUNTANT I
Index Key Value Hourly Monthly
1400/1427/01 38.3557 6,648
1400/1427/02 40.2709 6,980
1400/1427/03 42.2891 7,330
1400/1427/04 44.3998 7,695
1400/1427/05 46.6240 8,081
3430 ACCOUNTANT II
Index Key Value Hourly Monthly
1400/3430/01 44.1089 7,645
1400/3430/02 46.3144 8,027
1400/3430/03 48.6301 8,429
1400/3430/04 51.0616 8,850
1400/3430/05 53.6147 9,293
3300 ASSISTANT CITY CLERK
Index Key Value Hourly Monthly
1400/1422/01 33.6477 5,832
1400/1422/02 35.3341 6,124
1400/1422/03 37.1024 6,431
1400/1422/04 38.9524 6,751
1400/1422/05 40.9046 7,090
2040 ASSISTANT MANAGEMENT ANALYST
Index Key Value Hourly Monthly
1400/1425/01 37.0400 6,420
1400/1425/02 38.8950 6,741
1400/1425/03 40.8419 7,079
1400/1425/04 42.8804 7,432
1400/1425/05 45.0208 7,803
2060 ASSOCIATE MANAGEMENT ANALYST
Index Key Value Hourly Monthly
1400/1430/01 40.7306 7,059
1400/1430/02 42.7717 7,413
1400/1430/03 44.9148 7,785
1400/1430/04 47.1586 8,174
1400/1430/05 49.5146 8,582
1180 BUILDING OFFICIAL
Index Key Value Hourly Monthly
1400/1439/01 56.6799 9,824
1400/1439/02 59.5120 10,315
1400/1439/03 62.4876 10,831
1400/1439/04 65.6152 11,373
1400/1439/05 68.8959 11,941
Report Date: 10/08/2024 Page 5
Effective 09/28/2024
Adopted by Council 10/22/2024
138
City of South Lake Tahoe
Salary Table By Bargaining Unit
1459 CAPITAL & FACILITIES PROG MGR
Index Key Value Hourly Monthly
1400/1459/01 63.5540 11,016
1400/1459/02 66.7317 11,566
1400/1459/03 70.0684 12,145
1400/1459/04 73.5717 12,752
1400/1459/05 77.2503 13,390
1458 COMPLETE STREETS PROG MGR
Index Key Value Hourly Monthly
1400/1458/01 63.5540 11,016
1400/1458/02 66.7317 11,566
1400/1458/03 70.0684 12,145
1400/1458/04 73.5717 12,752
1400/1458/05 77.2503 13,390
2181 ENGINEERING MANAGER
Index Key Value Hourly Monthly
1400/1442/01 63.5541 11,016
1400/1442/02 66.7318 11,566
1400/1442/03 70.0684 12,145
1400/1442/04 73.5718 12,752
1400/1442/05 77.2504 13,390
3380 FINANCIAL SERVICES MANAGER
Index Key Value Hourly Monthly
1400/1485/01 59.8520 10,374
1400/1485/02 62.8377 10,891
1400/1485/03 65.9842 11,437
1400/1485/04 69.2782 12,008
1400/1485/05 72.7461 12,609
3375 FINANCIAL SERVICES SUPERVISOR
Index Key Value Hourly Monthly
1400/3375/01 51.5451 8,934
1400/3375/02 54.1158 9,380
1400/3375/03 56.8288 9,850
1400/3375/04 59.6708 10,342
1400/3375/05 62.6595 10,860
2510 HOUSING MANAGER
Index Key Value Hourly Monthly
1400/1431/01 56.7126 9,830
1400/1431/02 59.5489 10,321
1400/1431/03 62.5228 10,837
1400/1431/04 65.6462 11,378
1400/1431/05 68.9323 11,948
1300 INFORMATION SYSTEMS MANAGER
Index Key Value Hourly Monthly
Report Date: 10/08/2024 Page 6
Effective 09/28/2024
Adopted by Council 10/22/2024
139
City of South Lake Tahoe
Salary Table By Bargaining Unit
1400/1432/01 60.5867 10,501
1400/1432/02 63.6160 11,026
1400/1432/03 66.7968 11,578
1400/1432/04 70.1366 12,157
1400/1432/05 73.6435 12,764
7101 MAINTENANCE MANAGER
Index Key Value Hourly Monthly
1400/1429/01 49.5263 8,584
1400/1429/02 52.0026 9,013
1400/1429/03 54.6027 9,464
1400/1429/04 57.3329 9,937
1400/1429/05 60.1995 10,434
3681 OFFICE MANAGER
Index Key Value Hourly Monthly
1400/1418/01 42.7659 7,412
1400/1418/02 44.9081 7,784
1400/1418/03 47.1569 8,173
1400/1418/04 49.5121 8,582
1400/1418/05 51.9870 9,011
1455 PLANNING MANAGER
Index Key Value Hourly Monthly
1400/1455/01 58.5390 10,146
1400/1455/02 61.4662 10,654
1400/1455/03 64.5382 11,186
1400/1455/04 67.7643 11,745
1400/1455/05 71.1538 12,333
1414 PRINCIPAL MANAGEMENT ANALYST
Index Key Value Hourly Monthly
1400/1414/01 52.5624 9,110
1400/1414/02 55.1905 9,566
1400/1414/03 57.9499 10,044
1400/1414/04 60.8474 10,546
1400/1414/05 63.8898 11,074
3350 RECREATION MANAGER
Index Key Value Hourly Monthly
1400/1461/01 46.7551 8,104
1400/1461/02 49.0929 8,509
1400/1461/03 51.5476 8,934
1400/1461/04 54.1249 9,381
1400/1461/05 56.8312 9,850
Report Date: 10/08/2024 Page 7
Effective 09/28/2024
Adopted by Council 10/22/2024
140
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1401
1431 AIRPORT MANAGER
Index Key Value Hourly Monthly
1401/1493/01 63.5540 11,016
1401/1493/02 66.7317 11,566
1401/1493/03 70.0684 12,145
1401/1493/04 73.5717 12,752
1401/1493/05 77.2503 13,390
1454 COMMUNICATIONS & PROJECT SPEC
Index Key Value Hourly Monthly
1401/1454/01 39.3002 6,812
1401/1454/02 41.2652 7,152
1401/1454/03 43.3285 7,510
1401/1454/04 45.4949 7,885
1401/1454/05 47.7696 8,280
1415 DATA & INNOVATION PROGRAM MNGR
Index Key Value Hourly Monthly
1401/1415/01 52.7497 9,143
1401/1415/02 55.3872 9,600
1401/1415/03 58.1565 10,080
1401/1415/04 61.0644 10,584
1401/1415/05 64.1176 11,113
1444 FIRE DIVISION CHIEF
Index Key Value Hourly Monthly
1401/1444/01 77.1907 13,379
1401/1444/02 81.0503 14,048
1401/1444/03 85.1028 14,751
1401/1444/04 89.3579 15,488
1401/1444/05 93.8258 16,263
2310 FIRE MARSHALL
Index Key Value Hourly Monthly
4201/2310/01 65.5065 11,354
4201/2310/02 68.7819 11,922
4201/2310/03 72.2210 12,518
4201/2310/04 75.8320 13,144
4201/2310/05 79.6236 13,801
3750 H.R.ANALYST
Index Key Value Hourly Monthly
1401/1423/01 42.0445 7,287
1401/1423/02 44.1467 7,652
1401/1423/03 46.3541 8,034
1401/1423/04 48.6718 8,436
1401/1423/05 51.1054 8,858
Report Date: 10/08/2024 Page 8
Effective 09/28/2024
Adopted by Council 10/22/2024
141
City of South Lake Tahoe
Salary Table By Bargaining Unit
1091 HUMAN RESOURCE MANAGER
Index Key Value Hourly Monthly
1401/1435/01 58.4049 10,123
1401/1435/02 61.3186 10,628
1401/1435/03 64.3890 11,160
1401/1435/04 67.6033 11,717
1401/1435/05 70.9875 12,304
3751 PRINCIPAL H.R. ANALYST
Index Key Value Hourly Monthly
1401/1482/01 52.5644 9,111
1401/1482/02 55.1867 9,565
1401/1482/03 57.9501 10,044
1401/1482/04 60.8429 10,546
1401/1482/05 63.8886 11,074
1462 RISK MANAGER
Index Key Value Hourly Monthly
1401/1462/01 48.2918 8,370
1401/1462/02 50.7064 8,789
1401/1462/03 53.2418 9,228
1401/1462/04 55.9039 9,690
1401/1462/05 58.6990 10,174
Report Date: 10/08/2024 Page 9
Effective 09/28/2024
Adopted by Council 10/22/2024
142
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1500
1545 PAYROLL COORDINATOR
Index Key Value Hourly Monthly
1500/1545/01 31.0832 5,387
1500/1545/02 32.6290 5,655
1500/1545/03 34.2638 5,939
1500/1545/04 35.9764 6,235
1500/1545/05 37.7780 6,548
Report Date: 10/08/2024 Page 10
Effective 09/28/2024
Adopted by Council 10/22/2024
143
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1501
6680 PARALEGAL
Index Key Value Hourly Monthly
1501/6680/01 30.8348 5,344
1501/6680/02 32.3765 5,611
1501/6680/03 33.9952 5,892
1501/6680/04 35.6945 6,187
1501/6680/05 37.4796 6,496
3474 SUSTAINABILITY COORDINATOR
Index Key Value Hourly Monthly
1501/3474/01 42.2042 7,315
1501/3474/02 44.3145 7,681
1501/3474/03 46.5302 8,065
1501/3474/04 48.8567 8,468
1501/3474/05 51.2995 8,891
Report Date: 10/08/2024 Page 11
Effective 09/28/2024
Adopted by Council 10/22/2024
144
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 1900
2595 POLICE LIEUTENANT
Index Key Value Hourly Monthly
1900/1941/01 61.2855 10,622
1900/1941/02 64.2980 11,144
1900/1941/03 67.4633 11,693
1900/1941/04 70.7816 12,268
1900/1941/05 74.2765 12,874
Report Date: 10/08/2024 Page 12
Effective 09/28/2024
Adopted by Council 10/22/2024
145
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 3100
2105 AIRPORT MAINTENANCE SUPERVISOR
Index Key Value Hourly Monthly
3100/1426/01 38.1379 6,610
3100/1426/02 40.0448 6,941
3100/1426/03 42.0471 7,288
3100/1426/04 44.1496 7,652
3100/1426/05 46.3570 8,035
7202 EQUIPMENT MECHANIC I
Index Key Value Hourly Monthly
3100/3119/01 32.3111 5,600
3100/3119/02 33.9267 5,880
3100/3119/03 35.6230 6,174
3100/3119/04 37.4042 6,483
3100/3119/05 39.2744 6,807
7201 EQUIPMENT MECHANIC II
Index Key Value Hourly Monthly
3100/3121/01 35.5491 6,161
3100/3121/02 37.3237 6,469
3100/3121/03 39.1904 6,793
3100/3121/04 41.1493 7,132
3100/3121/05 43.2023 7,488
7203 EQUIPMENT MECHANIC III
Index Key Value Hourly Monthly
3100/3126/01 39.2039 6,795
3100/3126/02 41.1700 7,136
3100/3126/03 43.2279 7,492
3100/3126/04 45.3775 7,865
3100/3126/05 47.6582 8,260
6301 FLEET CONTROL SPECIALIST
Index Key Value Hourly Monthly
3100/3117/01 33.6193 5,827
3100/3117/02 35.3010 6,118
3100/3117/03 37.0655 6,424
3100/3117/04 38.9194 6,746
3100/3117/05 40.8617 7,082
3190 MAINTENANCE TECH I
Index Key Value Hourly Monthly
3100/3190/01 20.9904 3,638
3100/3190/02 21.5169 3,729
3100/3190/03 22.0569 3,823
3100/3190/04 22.6104 3,919
3100/3190/05 23.1778 4,017
Report Date: 10/08/2024 Page 13
Effective 09/28/2024
Adopted by Council 10/22/2024
146
City of South Lake Tahoe
Salary Table By Bargaining Unit
3191 MAINTENANCE TECH II
Index Key Value Hourly Monthly
3100/3191/01 23.3653 4,049
3100/3191/02 23.9495 4,151
3100/3191/03 24.5482 4,255
3100/3191/04 25.1619 4,361
3100/3191/05 25.7910 4,470
3192 MAINTENANCE TECH III
Index Key Value Hourly Monthly
3100/3192/01 26.9824 4,676
3100/3192/02 28.3315 4,910
3100/3192/03 29.7481 5,156
3100/3192/04 31.2355 5,414
3100/3192/05 32.7973 5,684
3193 MAINTENANCE TECH IV
Index Key Value Hourly Monthly
3100/3193/01 29.6896 5,146
3100/3193/02 31.1754 5,403
3100/3193/03 32.7295 5,673
3100/3193/04 34.3652 5,956
3100/3193/05 36.0828 6,254
3195 MAINTENANCE TECH LEAD
Index Key Value Hourly Monthly
3100/3195/01 36.0828 6,254
3100/3195/02 37.8822 6,566
3100/3195/03 39.7770 6,894
3100/3195/04 41.7672 7,239
3100/3195/05 43.8528 7,601
3914 MAINTENANCE TECH V
Index Key Value Hourly Monthly
3100/3194/01 32.7295 5,673
3100/3194/02 34.3652 5,956
3100/3194/03 36.0828 6,254
3100/3194/04 37.8822 6,566
3100/3194/05 39.7770 6,894
Report Date: 10/08/2024 Page 14
Effective 09/28/2024
Adopted by Council 10/22/2024
147
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 3400
3103 ACCOUNTING TECHNICIAN I
Index Key Value Hourly Monthly
3400/3411/01 23.3625 4,049
3400/3411/02 24.5307 4,251
3400/3411/03 25.7572 4,464
3400/3411/04 27.0451 4,687
3400/3411/05 28.3973 4,922
3104 ACCOUNTING TECHNICIAN II
Index Key Value Hourly Monthly
3400/3415/01 28.6334 4,963
3400/3415/02 30.0651 5,211
3400/3415/03 31.5685 5,471
3400/3415/04 33.1468 5,745
3400/3415/05 34.8041 6,032
3390 ADMINISTRATIVE ASSISTANT I
Index Key Value Hourly Monthly
3400/1490/01 26.6131 4,612
3400/1490/02 27.9458 4,843
3400/1490/03 29.3371 5,085
3400/1490/04 30.8069 5,339
3400/1490/05 32.3453 5,606
6381 ADMINISTRATIVE ASSISTANT II
Index Key Value Hourly Monthly
3400/3414/01 29.2686 5,073
3400/3414/02 30.7384 5,327
3400/3414/03 32.2670 5,592
3400/3414/04 33.8838 5,873
3400/3414/05 35.5789 6,167
6500 ADMINISTRATIVE CLERK I
Index Key Value Hourly Monthly
3400/3402/01 20.5967 3,570
3400/3402/02 21.6231 3,748
3400/3402/03 22.7001 3,934
3400/3402/04 23.8382 4,131
3400/3402/05 25.0454 4,341
6200 ADMINISTRATIVE CLERK II
Index Key Value Hourly Monthly
3400/3406/01 22.6649 3,928
3400/3406/02 23.7996 4,125
3400/3406/03 24.9952 4,332
3400/3406/04 26.2414 4,548
3400/3406/05 27.5538 4,776
Report Date: 10/08/2024 Page 15
Effective 09/28/2024
Adopted by Council 10/22/2024
148
City of South Lake Tahoe
Salary Table By Bargaining Unit
3140 ASSISTANT PLANNER
Index Key Value Hourly Monthly
3400/3440/01 39.8798 6,912
3400/3440/02 41.8799 7,259
3400/3440/03 43.9689 7,621
3400/3440/04 46.1691 8,002
3400/3440/05 48.4936 8,405
3445 ASSOCIATE ARCHITECT
Index Key Value Hourly Monthly
3400/3445/01 55.2644 9,579
3400/3445/02 58.0277 10,058
3400/3445/03 60.9281 10,560
3400/3445/04 63.9755 11,089
3400/3445/05 67.1698 11,642
2190 ASSOCIATE CIVIL ENGINEER
Index Key Value Hourly Monthly
3400/3435/01 55.2644 9,579
3400/3435/02 58.0277 10,058
3400/3435/03 60.9281 10,560
3400/3435/04 63.9755 11,089
3400/3435/05 67.1698 11,642
2200 ASSOCIATE PLANNER
Index Key Value Hourly Monthly
3400/3429/01 43.8882 7,607
3400/3429/02 46.0831 7,987
3400/3429/03 48.3858 8,386
3400/3429/04 50.8139 8,807
3400/3429/05 53.3439 9,246
3179 BUILDING INSPECTOR
Index Key Value Hourly Monthly
3400/3421/01 35.0733 6,079
3400/3421/02 36.8268 6,383
3400/3421/03 38.6676 6,702
3400/3421/04 40.5986 7,037
3400/3421/05 42.6302 7,389
3720 CODE COMPLIANCE INVESTIGATOR
Index Key Value Hourly Monthly
3400/3620/01 26.5740 4,606
3400/3620/02 27.9066 4,837
3400/3620/03 29.2980 5,078
3400/3620/04 30.7678 5,333
3400/3620/05 32.3061 5,599
3785 DEVELOPMENT SERVICES TECH
Index Key Value Hourly Monthly
Report Date: 10/08/2024 Page 16
Effective 09/28/2024
Adopted by Council 10/22/2024
149
City of South Lake Tahoe
Salary Table By Bargaining Unit
3400/3785/01 31.1105 5,392
3400/3785/02 32.6713 5,663
3400/3785/03 34.3032 5,945
3400/3785/04 36.0199 6,243
3400/3785/05 37.8106 6,553
3201 ENGINEERING TECHNICIAN
Index Key Value Hourly Monthly
3400/3423/01 33.2447 5,762
3400/3423/02 34.9070 6,050
3400/3423/03 36.6523 6,353
3400/3423/04 38.4850 6,670
3400/3423/05 40.4092 7,004
3202 ENGINEERING TECHNICIAN II
Index Key Value Hourly Monthly
3400/3202/01 38.4850 6,670
3400/3202/02 40.4092 7,004
3400/3202/03 42.4297 7,354
3400/3202/04 44.5512 7,722
3400/3202/05 46.7787 8,108
3485 EVENTS COORDINATOR
Index Key Value Hourly Monthly
3400/3485/01 30.2545 5,244
3400/3485/02 31.7673 5,506
3400/3485/03 33.3556 5,781
3400/3485/04 35.0234 6,070
3400/3485/05 36.7746 6,374
3494 EXECUTIVE ASST TO THE FIRE CHF
Index Key Value Hourly Monthly
3400/3494/01 31.6698 5,489
3400/3494/02 33.2518 5,763
3400/3494/03 34.9079 6,050
3400/3494/04 36.6699 6,356
3400/3494/05 38.4850 6,670
3452 FIRE SAFTY INSPECTOR I
Index Key Value Hourly Monthly
3400/3452/01 30.5498 5,295
3400/3452/02 32.0773 5,560
3400/3452/03 33.6813 5,838
3400/3452/04 35.3652 6,129
3400/3452/05 37.1335 6,436
3450 FIRE SAFTY INSPECTOR II
Index Key Value Hourly Monthly
3400/3450/01 35.2183 6,104
3400/3450/02 36.9790 6,409
3400/3450/03 38.8274 6,730
Report Date: 10/08/2024 Page 17
Effective 09/28/2024
Adopted by Council 10/22/2024
150
City of South Lake Tahoe
Salary Table By Bargaining Unit
3400/3450/04 40.7664 7,066
3400/3450/05 42.8064 7,419
3220 GIS ANALYST
Index Key Value Hourly Monthly
3400/3220/01 50.2370 8,707
3400/3220/02 52.7561 9,144
3400/3220/03 55.3964 9,602
3400/3220/04 58.1577 10,080
3400/3220/05 61.0644 10,584
3477 HEAD POOL LIFEGUARD
Index Key Value Hourly Monthly
3400/3477/01 20.1315 3,489
3400/3477/02 21.1380 3,663
3400/3477/03 22.1949 3,847
3400/3477/04 23.3047 4,039
3400/3477/05 24.4699 4,241
2350 HOUSING INSPECTOR
Index Key Value Hourly Monthly
3400/3495/01 32.9066 5,703
3400/3495/02 34.5520 5,989
3400/3495/03 36.2795 6,288
3400/3495/04 38.0935 6,602
3400/3495/05 39.9982 6,933
3280 INFORMATION SYSTEM TECHNICIAN
Index Key Value Hourly Monthly
3400/3422/01 34.8658 6,043
3400/3422/02 36.6066 6,345
3400/3422/03 38.4395 6,662
3400/3422/04 40.3543 6,994
3400/3422/05 42.3715 7,344
1410 INFORMATION SYSTEMS SUPERVISOR
Index Key Value Hourly Monthly
3400/1409/01 53.7578 9,318
3400/1409/02 56.4435 9,783
3400/1409/03 59.2681 10,273
3400/1409/04 62.2317 10,786
3400/1409/05 65.3450 11,326
3241 NETWORK SYSTEM ADMINISTRATOR
Index Key Value Hourly Monthly
3400/3428/01 45.1718 7,829
3400/3428/02 47.4255 8,220
3400/3428/03 49.7968 8,631
3400/3428/04 52.2857 9,062
3400/3428/05 54.9019 9,516
Report Date: 10/08/2024 Page 18
Effective 09/28/2024
Adopted by Council 10/22/2024
151
City of South Lake Tahoe
Salary Table By Bargaining Unit
3780 PERMIT CENTER TECHNICIAN
Index Key Value Hourly Monthly
3400/3780/01 31.1105 5,392
3400/3780/02 32.6713 5,663
3400/3780/03 34.3032 5,945
3400/3780/04 36.0199 6,243
3400/3780/05 37.8106 6,553
6600 POLICE RECORDS TECHNICIAN
Index Key Value Hourly Monthly
3400/4104/01 24.8337 4,304
3400/4104/02 26.0801 4,520
3400/4104/03 27.3853 4,746
3400/4104/04 28.7493 4,983
3400/4104/05 30.1897 5,232
3880 PRINCIPAL BUILDING INSPECTOR
Index Key Value Hourly Monthly
3400/3427/01 42.4331 7,355
3400/3427/02 44.5558 7,723
3400/3427/03 46.7826 8,108
3400/3427/04 49.1238 8,514
3400/3427/05 51.5796 8,940
3491 PROGRAM COORDINATOR
Index Key Value Hourly Monthly
3400/3491/01 37.4922 6,498
3400/3491/02 39.3679 6,823
3400/3491/03 41.3371 7,165
3400/3491/04 43.4027 7,523
3400/3491/05 45.5716 7,899
3499 RECREATION PROGRAM COORDINATOR
Index Key Value Hourly Monthly
3400/3499/01 29.8159 5,168
3400/3499/02 31.3067 5,426
3400/3499/03 32.8721 5,697
3400/3499/04 34.5157 5,982
3400/3499/05 36.2415 6,281
2170 RESIDENT ENGINEER/RES INSPCTR
Index Key Value Hourly Monthly
3400/3470/01 49.9350 8,655
3400/3470/02 52.4318 9,088
3400/3470/03 55.0534 9,542
3400/3470/04 57.8061 10,019
3400/3470/05 60.6964 10,520
3181 SENIOR BUILDING INSPECTOR
Index Key Value Hourly Monthly
Report Date: 10/08/2024 Page 19
Effective 09/28/2024
Adopted by Council 10/22/2024
152
City of South Lake Tahoe
Salary Table By Bargaining Unit
3400/3425/01 38.5754 6,686
3400/3425/02 40.5047 7,020
3400/3425/03 42.5307 7,371
3400/3425/04 44.6565 7,740
3400/3425/05 46.8910 8,127
2360 SENIOR HOUSING INSPECTOR
Index Key Value Hourly Monthly
3400/3496/01 36.1973 6,274
3400/3496/02 38.0072 6,587
3400/3496/03 39.9075 6,917
3400/3496/04 41.9029 7,263
3400/3496/05 43.9980 7,626
3781 SENIOR PERMIT CENTER TECH
Index Key Value Hourly Monthly
3400/3781/01 34.2085 5,929
3400/3781/02 35.9189 6,225
3400/3781/03 37.7149 6,537
3400/3781/04 39.6007 6,864
3400/3781/05 41.5806 7,207
3444 SENIOR PLANNER
Index Key Value Hourly Monthly
3400/3444/01 48.2704 8,366
3400/3444/02 50.6839 8,785
3400/3444/03 53.2181 9,224
3400/3444/04 55.8791 9,685
3400/3444/05 58.6730 10,169
6640 SR POLICE RECORDS TECHNICIAN
Index Key Value Hourly Monthly
3400/6640/01 27.3260 4,736
3400/6640/02 28.6895 4,972
3400/6640/03 30.1318 5,222
3400/6640/04 31.6418 5,484
3400/6640/05 33.2076 5,755
3471 SUPERVISING ACCOUNTING TECH
Index Key Value Hourly Monthly
3400/3471/01 32.7310 5,673
3400/3471/02 34.3675 5,957
3400/3471/03 36.0859 6,254
3400/3471/04 37.8902 6,567
3400/3471/05 39.7847 6,896
Report Date: 10/08/2024 Page 20
Effective 09/28/2024
Adopted by Council 10/22/2024
153
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 4100
5601 COMMUNITY SERVICE OFFICER
Index Key Value Hourly Monthly
4100/4108/01 28.3716 4,917
4100/4108/02 29.7368 5,154
4100/4108/03 31.1703 5,402
4100/4108/04 32.6818 5,664
4100/4108/05 34.2615 5,938
6520 DISPATCHER TRAINEE
Index Key Value Hourly Monthly
4100/4100/01 33.0927 5,736
4100/4100/02 34.6955 6,013
4100/4100/03 36.3783 6,305
4100/4100/04 38.1454 6,611
4100/4100/05 40.0007 6,933
4110 PARKING AMBASSADOR
Index Key Value Hourly Monthly
4100/4110/01 24.5237 4,250
4100/4110/02 25.6980 4,454
4100/4110/03 26.9310 4,668
4100/4110/04 28.2257 4,892
4100/4110/05 29.5851 5,128
4123 POLICE TRAINEE
Index Key Value Hourly Monthly
4100/4101/01 38.9957 6,759
3490 PROPERTY/EVIDENCE TECHNICIAN
Index Key Value Hourly Monthly
4100/4123/01 33.0913 5,735
4100/4123/02 34.6906 6,013
4100/4123/03 36.3776 6,305
4100/4123/04 38.1426 6,611
4100/4123/05 39.9955 6,932
6540 PUBLIC SAFETY DISPATCHER
Index Key Value Hourly Monthly
4100/4113/01 36.3000 6,292
4100/4113/02 38.0631 6,597
4100/4113/03 39.9144 6,918
4100/4113/04 41.8582 7,255
4100/4113/05 43.8992 7,609
3500 SENIOR PROPERTY/EVIDENCE TECH
Index Key Value Hourly Monthly
4100/4122/01 36.2996 6,291
4100/4122/02 38.0549 6,596
4100/4122/03 39.9077 6,917
Report Date: 10/08/2024 Page 21
Effective 09/28/2024
Adopted by Council 10/22/2024
154
City of South Lake Tahoe
Salary Table By Bargaining Unit
4100/4122/04 41.8482 7,253
4100/4122/05 43.8960 7,608
Report Date: 10/08/2024 Page 22
Effective 09/28/2024
Adopted by Council 10/22/2024
155
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 4101
4700 POLICE OFFICER
Index Key Value Hourly Monthly
4101/4124/01 43.1792 7,484
4101/4124/02 45.2924 7,850
4101/4124/03 47.5001 8,233
4101/4124/04 49.8331 8,637
4101/4124/05 52.2707 9,060
Report Date: 10/08/2024 Page 23
Effective 09/28/2024
Adopted by Council 10/22/2024
156
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 4200
4210 COMMUNITY SERVICE OFFICER SPVR
Index Key Value Hourly Monthly
4200/4210/01 38.2278 6,626
4200/4210/02 40.0873 6,948
4200/4210/03 42.0398 7,286
4200/4210/04 44.0898 7,642
4200/4210/05 46.2424 8,015
6660 POLICE RECORDS SUPERVISOR
Index Key Value Hourly Monthly
4200/4216/01 33.8430 5,866
4200/4216/02 35.4779 6,149
4200/4216/03 37.2010 6,448
4200/4216/04 39.0123 6,762
4200/4216/05 40.9123 7,091
3800 POLICE SERGEANT
Index Key Value Hourly Monthly
4200/4232/01 50.1612 8,694
4200/4232/02 52.6186 9,120
4200/4232/03 55.1922 9,566
4200/4232/04 57.8987 10,035
4200/4232/05 60.7380 10,527
3902 PUBLIC SFTY DISPATCH SUPERVSR
Index Key Value Hourly Monthly
4200/4222/01 42.0274 7,284
4200/4222/02 44.0765 7,639
4200/4222/03 46.2340 8,013
4200/4222/04 48.4934 8,405
4200/4222/05 50.8641 8,816
Report Date: 10/08/2024 Page 24
Effective 09/28/2024
Adopted by Council 10/22/2024
157
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 4201
4410 FIRE BATTALION CHIEF
Index Key Value Hourly Monthly
4201/4410/01 46.3802 11,254
4201/4410/02 48.6619 11,808
4201/4410/03 51.0576 12,389
4201/4410/04 53.5731 13,000
4201/4410/05 56.2144 13,641
4201/4410/06 58.4331 14,179
Report Date: 10/08/2024 Page 25
Effective 09/28/2024
Adopted by Council 10/22/2024
158
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 4400
2380 CAPTAIN/PARAMEDIC
Index Key Value Hourly Monthly
4400/4415/01 34.9036 8,469
4400/4415/02 36.6507 8,893
4400/4415/03 38.4817 9,338
4400/4415/04 40.4074 9,805
4400/4415/05 42.4256 10,295
4400/4415/06 44.5467 10,810
2300 FIRE CAPTAIN
Index Key Value Hourly Monthly
4400/4432/01 33.2438 8,067
4400/4432/02 34.9079 8,471
4400/4432/03 36.6518 8,894
4400/4432/04 38.4859 9,339
4400/4432/05 40.4082 9,805
4400/4432/06 42.0256 10,198
3480 FIRE ENGINEER
Index Key Value Hourly Monthly
4400/4426/01 28.7743 6,982
4400/4426/02 30.2147 7,332
4400/4426/03 31.7246 7,698
4400/4426/04 33.3115 8,083
4400/4426/05 34.9779 8,487
4400/4426/06 36.3759 8,827
3481 FIRE ENGINEER/PARAMEDIC
Index Key Value Hourly Monthly
4400/4430/01 30.2146 7,332
4400/4430/02 31.7270 7,699
4400/4430/03 33.3125 8,083
4400/4430/04 34.9788 8,488
4400/4430/05 36.7286 8,912
4400/4430/06 38.1966 9,269
4100 FIREFIGHTER
Index Key Value Hourly Monthly
4400/4422/01 26.1621 6,348
4400/4422/02 27.4700 6,666
4400/4422/03 28.8428 6,999
4400/4422/04 30.2855 7,349
4400/4422/05 31.7977 7,716
4400/4422/06 33.0707 8,025
4900 FIREFIGHTER/PARAMEDIC
Index Key Value Hourly Monthly
4400/4421/01 28.7774 6,983
Report Date: 10/08/2024 Page 26
Effective 09/28/2024
Adopted by Council 10/22/2024
159
City of South Lake Tahoe
Salary Table By Bargaining Unit
4400/4421/02 30.2160 7,332
4400/4421/03 31.7260 7,698
4400/4421/04 33.3130 8,083
4400/4421/05 34.9764 8,487
4400/4421/06 36.3767 8,827
Report Date: 10/08/2024 Page 27
Effective 09/28/2024
Adopted by Council 10/22/2024
160
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 9000

BLDGINSPII BUILDING INSPECTOR
Index Key Value Hourly Monthly
9000/9934/01 35.0733 0
9000/9934/02 36.8268 0
9000/9934/03 38.6676 0
9000/9934/04 40.5986 0
9000/9934/05 42.6302 0

BUSDRIVER BUS DRIVER
Index Key Value Hourly Monthly
9000/9916/01 19.7000 0
CASHIER1 CASHIER I
Index Key Value Hourly Monthly
9000/9927/01 16.0000 0
9000/9927/02 16.8000 0
9000/9927/03 17.6400 0
9000/9927/04 18.5220 0
9000/9927/05 19.4481 0
9000/9927/06 20.4205 0
CASHIER2 CASHIER II
Index Key Value Hourly Monthly
9000/9951/01 17.0000 0
9000/9951/02 17.8500 0
9000/9951/03 18.7400 0
9000/9951/04 19.6770 0
9000/9951/05 20.6600 0
9000/9951/06 22.0716 0

EQUIPMCH I EQUIPMENT MECHANIC I
Index Key Value Hourly Monthly
9000/9957/01 32.3111 0
9000/9957/02 33.9267 0
9000/9957/03 35.6230 0
9000/9957/04 37.4042 0
9000/9957/05 39.2744 0

EQPMCH II EQUIPMENT MECHANIC II
Index Key Value Hourly Monthly
9000/9958/01 39.1904 0

EQPMCH III EQUIPMENT MECHANIC III
Index Key Value Hourly Monthly
9000/9959/01 43.2279 0

HEADCASHR HEAD CASHIER
Index Key Value Hourly Monthly
9000/9971/01 18.0416 0
Report Date: 10/08/2024 Page 28
Effective 09/28/2024
Adopted by Council 10/22/2024
161
City of South Lake Tahoe
Salary Table By Bargaining Unit
9000/9971/02 18.9436 0
9000/9971/03 19.8900 0
9000/9971/04 20.8845 0
9000/9971/05 21.9287 0
9000/9971/06 23.0251 0

HDLIFEGUAR HEAD POOL LIFEGUARD
Index Key Value Hourly Monthly
9000/9977/01 17.1964 0
9000/9977/02 18.0563 0
9000/9977/03 18.9591 0
9000/9977/04 19.9070 0
9000/9977/05 20.9024 0
9000/9977/06 21.9475 0
PARKATTEN1 PARK ATTENDANT I
Index Key Value Hourly Monthly
9000/9970/01 16.0000 0
PARKATTEN2 PARK ATTENDANT II
Index Key Value Hourly Monthly
9000/9932/01 16.5152 0
9000/9932/02 17.3409 0
9000/9932/03 18.2080 0
9000/9932/04 19.1184 0
9000/9932/05 20.0740 0
9000/9932/06 21.0780 0
PKRANGER1 PARK RANGER I
Index Key Value Hourly Monthly
9000/9968/01 16.0000 0
9000/9968/02 16.8000 0
9000/9968/03 17.6400 0
9000/9968/04 18.5220 0
9000/9968/05 19.4481 0
9000/9968/06 20.4205 0

PKRANGERII PARK RANGER II
Index Key Value Hourly Monthly
9000/9969/01 17.9432 0
9000/9969/02 18.8403 0
9000/9969/03 19.7823 0
9000/9969/04 20.7714 0
9000/9969/05 21.8100 0
9000/9969/06 22.9005 0

PKSTEWARD PARK STEWARD
Index Key Value Hourly Monthly
9000/9966/01 16.0000 0
9000/9966/02 16.8000 0
9000/9966/03 17.6400 0
Report Date: 10/08/2024 Page 29
Effective 09/28/2024
Adopted by Council 10/22/2024
162
City of South Lake Tahoe
Salary Table By Bargaining Unit
9000/9966/04 18.5220 0
9000/9966/05 19.4481 0
9000/9966/06 20.4205 0

LIFEGUARD POOL LIFEGUARD
Index Key Value Hourly Monthly
9000/9976/01 16.0000 0
9000/9976/02 16.8000 0
9000/9976/03 17.6400 0
9000/9976/04 18.5220 0
9000/9976/05 19.4481 0
9000/9976/06 20.4205 0

RECINSTR RECREATION INSTRUCTOR
Index Key Value Hourly Monthly
9000/9986/01 20.2682 0
9000/9986/02 21.2816 0
9000/9986/03 22.3456 0
9000/9986/04 23.4629 0
9000/9986/05 24.6361 0
9000/9986/06 25.8679 0
RECLEADER1 RECREATION LEADER I
Index Key Value Hourly Monthly
9000/9908/01 16.0000 0
9000/9908/02 16.8000 0
9000/9908/03 17.6400 0
9000/9908/04 18.5220 0
9000/9908/05 19.4481 0
9000/9908/06 20.4205 0
9984RECLD2 RECREATION LEADER II
Index Key Value Hourly Monthly
9000/9984/01 17.0000 0
9000/9984/02 17.8500 0
9000/9984/03 18.7400 0
9000/9984/04 19.6770 0
9000/9984/05 20.6600 0
9000/9984/06 22.0716 0
9930 SENIOR SNOW REMOVAL EQUIP OP
Index Key Value Hourly Monthly
9000/9930/01 19.3330 0
9000/9930/02 20.2997 0
9000/9930/03 21.3146 0
9000/9930/04 22.3804 0
9000/9930/05 23.4994 0
9000/9930/06 24.6743 0

SNOWREMOVE SNOW REMOVAL EQUIP OPERATOR
Index Key Value Hourly Monthly
Report Date: 10/08/2024 Page 30
Effective 09/28/2024
Adopted by Council 10/22/2024
163
City of South Lake Tahoe
Salary Table By Bargaining Unit
9000/9918/01 17.5119 0
9000/9918/02 18.3875 0
9000/9918/03 19.3069 0
9000/9918/04 20.2722 0
9000/9918/05 21.2858 0
9000/9918/06 22.3500 0

STMAINTWKR STREET MAINTENANCE WORKER-SEAS
Index Key Value Hourly Monthly
9000/9996/01 17.4788 0
9000/9996/02 18.3528 0
9000/9996/03 19.2704 0
9000/9996/04 20.2339 0
9000/9996/05 21.2456 0
Report Date: 10/08/2024 Page 31
Effective 09/28/2024
Adopted by Council 10/22/2024
164
City of South Lake Tahoe
Salary Table By Bargaining Unit
Bargaining Unit 9900
9012 ADMINISTRATIVE ASST TEMP
Index Key Value Hourly Monthly
9900/9002/01 26.6131 0
9900/9002/02 27.9458 0
9900/9002/03 29.3371 0
9900/9002/04 30.8069 0
9900/9002/05 32.3453 0
9923ADMCLK ADMINISTRATIVE CLERK
Index Key Value Hourly Monthly
9900/9923/01 20.5967 0
9900/9923/02 21.6231 0
9900/9923/03 22.7001 0
9900/9923/04 23.8382 0
9900/9923/05 25.0454 0
9939 BACKGROUND INVESTIGATOR TEM PT
Index Key Value Hourly Monthly
9900/9944/01 38.9187 0
9453 DEFENSIBLE SPACE INSP - TEMP
Index Key Value Hourly Monthly
9900/9453/01 21.1900 0
9900/9453/02 22.2500 0
9900/9453/03 23.3700 0
9900/9453/04 24.5300 0
9900/9453/05 25.7600 0
9907 DEPUTY CITY ATTORNEY I TEMP
Index Key Value Hourly Monthly
9900/9939/01 38.5490 0
9900/9939/02 40.4765 0
9900/9939/03 42.4999 0
9900/9939/04 44.6249 0
9900/9939/05 46.8560 0
9900/9939/06 49.1998 0
9520 DEVELOPMENT SRVS TECH TEMP
Index Key Value Hourly Monthly
9900/9520/01 31.1105 0
9900/9520/02 32.6713 0
9900/9520/03 34.3032 0
9900/9520/04 36.0199 0
9900/9520/05 37.8106 0
9452 FIRE SAFETY INSPECTOR I - TEMP
Index Key Value Hourly Monthly
9900/9452/01 30.5498 0
9900/9452/02 32.0773 0
Report Date: 10/08/2024 Page 32
Effective 09/28/2024
Adopted by Council 10/22/2024
165
City of South Lake Tahoe
Salary Table By Bargaining Unit
9900/9452/03 33.6813 0
9900/9452/04 35.3652 0
9900/9452/05 37.1335 0
9949 FIREFIGHTER/PARAMEDIC
Index Key Value Hourly Monthly
9900/9949/01 28.7774 0
9943 INTERIM CITY MANAGER - TEMP
Index Key Value Hourly Monthly
9900/9981/01 97.1200 0
9947 INTERIM FIRE BATTALION CHIEF
Index Key Value Hourly Monthly
9900/9947/01 46.3802 0
9900/9947/02 48.6619 0
9900/9947/03 51.0576 0
9900/9947/04 53.5731 0
9900/9947/05 56.2144 0
9900/9947/06 58.4331 0
9942 INTERIM FIRE CHIEF TEMP
Index Key Value Hourly Monthly
9900/9942/01 88.5419 0
9900/9942/02 92.9690 0
9900/9942/03 97.6175 0
9900/9942/04 102.4983 0
9900/9942/05 107.6233 0

INTERN INTERN
Index Key Value Hourly Monthly
9900/9943/01 16.0000 0
9900/9943/02 16.8000 0
9900/9943/03 19.8642 0
9900/9943/04 20.8574 0
9900/9943/05 21.9000 0
9973 LEGAL SECRETARY/PARALEGAL-TEMP
Index Key Value Hourly Monthly
9900/9890/01 20.6453 0
9900/9890/02 21.6821 0
9900/9890/03 22.7603 0
9900/9890/04 23.9007 0
9900/9890/05 25.0965 0
9900/9890/06 26.3513 0
9190 MAINTENANCE TECH I - TEMPORARY
Index Key Value Hourly Monthly
9900/9190/01 20.9904 0
9900/9190/02 21.5169 0
9900/9190/03 22.0569 0
Report Date: 10/08/2024 Page 33
Effective 09/28/2024
Adopted by Council 10/22/2024
166
City of South Lake Tahoe
Salary Table By Bargaining Unit
9900/9190/04 22.6104 0
9900/9190/05 23.1778 0
9191 MAINTENANCE TECH II -TEMPORARY
Index Key Value Hourly Monthly
9900/9191/01 23.3653 0
9900/9191/02 23.9495 0
9900/9191/03 24.5482 0
9900/9191/04 25.1619 0
9900/9191/05 25.7910 0
9192 MAINTENANCE TECH III - TEMP
Index Key Value Hourly Monthly
9900/9192/01 26.9824 0
9900/9192/02 28.3315 0
9900/9192/03 29.7481 0
9900/9192/04 31.2355 0
9900/9192/05 32.7973 0
9193 MAINTENANCE TECH IV - TEMP
Index Key Value Hourly Monthly
9900/9193/01 29.6896 0
9900/9193/02 31.1754 0
9900/9193/03 32.7295 0
9900/9193/04 34.3652 0
9900/9193/05 36.0828 0
9195 MAINTENANCE TECH LEAD - TEMP
Index Key Value Hourly Monthly
9900/9195/01 36.0828 0
9900/9195/02 37.8822 0
9900/9195/03 39.7770 0
9900/9195/04 41.7672 0
9900/9195/05 43.8528 0
9194 MAINTENANCE TECH V - TEMP
Index Key Value Hourly Monthly
9900/9194/01 32.7295 0
9900/9194/02 34.3652 0
9900/9194/03 36.0828 0
9900/9194/04 37.8822 0
9900/9194/05 39.7770 0
9945 MANAGEMENT ANALYST
Index Key Value Hourly Monthly
9900/9945/01 37.0400 0
9900/9945/02 38.8950 0
9900/9945/03 40.8419 0
9900/9945/04 42.8804 0
9900/9945/05 45.0208 0
Report Date: 10/08/2024 Page 34
Effective 09/28/2024
Adopted by Council 10/22/2024
167
City of South Lake Tahoe
Salary Table By Bargaining Unit
9680 PARALEGAL - TEMP
Index Key Value Hourly Monthly
9900/9680/01 30.8348 0
9900/9680/02 32.3765 0
9900/9680/03 33.9952 0
9900/9680/04 35.6945 0
9900/9680/05 37.4796 0
9967 REC COORD TEMP
Index Key Value Hourly Monthly
9900/9967/01 18.7895 0
9900/9967/02 19.7290 0
9900/9967/03 20.7154 0
9900/9967/04 21.7512 0
9900/9967/05 22.8388 0
9900/9967/06 23.9807 0
9934 RESERVE ANNUITANT PERSABLE
Index Key Value Hourly Monthly
9900/9956/01 52.2707 0
9931 RESERVE OFFICER #1
Index Key Value Hourly Monthly
9900/9931/01 41.2889 0
9933 RESERVE OFFICER #2
Index Key Value Hourly Monthly
9900/9933/01 33.5246 0
9925 RESERVE OFFICER ANNUITANT
Index Key Value Hourly Monthly
9900/9925/01 52.2707 0
Report Date: 10/08/2024 Page 35
Effective 09/28/2024
Adopted by Council 10/22/2024
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:7
Agenda Item: Ratification of Donation of Four California Climate Action Corps Fellows from Bay Area Community Resources, Inc.

Executive Summary: Bay Area Community Resources, Inc., offers hosts fully funded fellowships in climate volunteer engagement, direct climate action, and climate education and outreach. Two City departments applied and were accepted to host a total of four Fellows. There is no host contribution to the Fellows’ stipends, making this akin to a donation. Thus, out of an abundance of caution and in full transparency, Staff requests that City Council ratify this donation to the City for a total amount of $224,000.

Requested Action / Suggested Motions: Pass a Motion to ratify the donation of four fully funded fellowships in the City Manager and Fire Rescue departments from the Bay Area Community Resources, Inc. for a total amount of $224,000.

Responsible Staff Member: Sara Letton, Sustainability Coordinator and Kim George, Fire Marshal Reviewed and Approved By: Sue Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney Joe Irvin, City Manager
Attachments:
01 - Staff Report Donation to City of CCAC Fellowships.docx 02 - Donation Approval Form CCAC 2024.docx
03 - California Climate Action Corps MOU City Manager.pdf 04 - California Climate Action Corps MOU Fire.pdf
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Council Agenda Report- October 22, 2024 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Donation of Four 11-month Full-Time California Climate Action Corps Fellowships Location: Citywide
Responsible Staff Members: Sara Letton (530) 542-6175
Kim George (530) 542-6037
Background: The California Climate Action Corps (CCAC) is an initiative of California Volunteers, Office of the Governor (CV) designed to build resilience within communities to the impacts of climate change and foster increased climate service opportunities for Californians.

California Volunteers awarded a grant to Bay Area Community Resources (BACR) to lead the implementation of the California Climate Action Corps Fellowship. The program hosted an application and vetting process for site hosts. The Fellows’ time is offered at no additional expense to the site host.

Fellows engage in climate volunteer engagement, direct climate action, and climate education and outreach. Two City departments applied and were accepted to host Fellows.

Issue and Discussion: The City Manager’s department applied to host two Fellows in the Organic Waste & Edible Food Recovery program under the supervision of Sustainability Coordinator Sara Letton. With South Tahoe Refuse as the exclusive franchisee waste hauler helping the City implement Senate Bill 1383, STR is a perfect fit as a co-host of these Fellows.

They are working to do education and outreach on the community’s transition to a 3-cart waste management system, helping to bring back food waste diversion at local schools, engaging the community in volunteer residential food waste recovery, and helping to streamline edible food recovery systems with local partners.

The South Lake Tahoe Fire department applied to host two Fellows in the Wildfire Resiliency program. These Fellows are slated to work under the supervision of Fire Marshal Kim George.

They will aid the department in public outreach to educate the community on all-things wildfire resiliency. South Lake Tahoe Fire Rescue has been working hard to build a more wildfire resilient community and public education and outreach is our best mechanism for doing so. Specific topics include wildfire preparedness (go bags, evacuation preparation, alert system awareness, etc.), understanding defensible space responsibilities and knowing what defensible space is and how to prevent wildfires from happening. South Lake Tahoe adopted one of the strictest defensible space ordinances in California which also requires education and resources for the community to adequately understand the culture change behind the necessary adaptation to climate change driven wildfire treat and severe wildfire behavior. The fellowship offers assistance in educating on a statewide quest for greater wildfire resiliency but at the city level within South Lake Tahoe. 170
Council Agenda Report- October 22, 2024 Page 2 of 2
Fellows will support SLTFR in public education on wildfire resiliency. With guidance from the Marshal, they will work with surrounding agencies with the same mission to create standard and consistent messaging on wildfire preparedness, defensible space, SLTFR ordinance and evacuation readiness. Intended outcomes of increased education and awareness include:
reduced wildfire threat within South Lake Tahoe; community member evacuation and wildfire readiness; volunteers recruited to assist with wildfire resiliency; volunteers recruited to become Firewise USA leaders and/or ambassadors; and, effective wildfire defense campaigns bolstered with high impact handouts and digital media.

The City has hosted AmeriCorps Fellows in years past. For three years, the City was a co-host with the Sierra Nevada Alliance for the CivicSpark program in which Fellows helped move the City’s sustainability and climate initiatives forward. For the most recent two years, the City has hosted two Fellows independently and paid a host site contribution toward the CivicSpark Fellowship directly to the program, and the program paid the Fellow. In this circumstance with California Climate Action Corps, the program is fully funded and Bay Area Community Resources, Inc., does not ask for a host contribution to the Fellows’ stipends. It is for this reason that, out of an abundance of caution and in full transparency, Staff bring this forward to council as a donation to the City.

Financial Implications: The City is not responsible for paying Fellows’ stipends/compensation because it has been funded by Bay Area Community Resources, Inc. Some nominal costs will be incurred at the department level, within department budgets, to support the outreach and education work of the Fellows.

Each Fellowship has been valued at $56,000 per 11-month fulltime term. Four Fellowships is a $224,000 value. This the amount claimed as a donation to the City of South Lake Tahoe.

Environmental Considerations: Not a project.

Policy Implications:

Strategic Priorities 2023 – 25:
 1.5.1: “Continue to support the position of a CivicSpark Fellow to facilitate the implementation of the City Climate Action Plan in coordination with community partners.  3.4.3: “Work with STR to evaluate implementation of residential food waste programs.”  5.1.1: Ensure Police, Fire, and Snow Removal Operations receive adequate funding to provide exceptional service to our community.”
 5.1.2: “Continue to modernize our wildfire preparedness and emergency evacuation plan in coordination with neighboring jurisdictions.”
 5.5.1: “Seek new and diverse revenue streams, partnerships and grant opportunities.” Climate Action Plan
 WA-2: “Promote reductions in waste and landfill diversion.”  WA-3: “Implement waste and climate change education program.” Together, WA-2 and WA-3 target a 20% reduction in tons of solid waste sent to the landfill by 2030, from the 2015 baseline.
 CS-1: “Manage vegetation and reduce wildfire risk to promote sequestration.” 171

DONATION APPROVAL FORM
Name of Donor: Bay Area Community Resources, Inc.

Address 11175 San Pablo Ave, El Cerrito, CA 94530 Phone: (510) 559-5550 Description of donation: City has been offered four AmeriCorps Fellows for 11-month fulltime terms to aid the city in volunteer engagement, direct climate action, and climate education and outreach.

Donor estimate of current value: $56,000 per Fellow, $224,000 in total for four Fellows.

Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost, any other cost required for acceptance/completion: Some staff time is required to take on a role of supervisor.

Intended use: Two Fellows will be supervised by Sara Letton, Sustainability Coordinator. These Fellows are co-hosted by South Tahoe Refuse, where Fellows work day-to-day supporting community climate goals through education and outreach and will perform outreach at community events and local schools. Two Fellows will be supervised by Kim George, Fire Marshal, in wildfire resiliency outreach and education. Marshal George’s Fellows will conduct day-to-day activities at City facilities and will support community events.

Conditions of acceptance or donor designation: Memorandum of Understanding signed by each department, with Bay Area Community Resources, Inc., signed by City Manger Joe Irvin.

Remarks: Climate change and wildfire are imminent threats to our way of life in South Lake Tahoe. Maximizing outreach and education on these important topics is a community benefit and for which these Fellows can increase City capacity.

Bay Area Community Resources, Inc., has contract with AmeriCorps through California Volunteers to implement California Climate Action Corps Fellowship. Federal guidelines further restrict certain activities that cannot be engaged in by California Climate Action Corps Fellows or CCAC Staff while charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or AmeriCorps.

Direct fundraising or grant writing are NOT allowable activities in the California Climate Action Corps Fellowship. BACR, as the implementing agency of the program, is the only party that can write up or terminate a fellow. Partner must work with program staff to address disciplinary issues but cannot issue a warning or terminate a fellow themselves. BACR, as the implementing agency, supports the fellows through BACR’s Human Resources Department, People and Culture. Partners that want to involve HR for disciplinary concerns or accommodations must defer to BACR People and Culture. Partner’s HR department can work with BACR People and Culture but cannot address HR concerns without including BACR.
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City Departments receiving donations: 1): City Manager 2) Fire Rescue Account Number for Revenue: No financial transaction taking place between the City and BACR. BACR is responsible for compensating Fellows. BACR does not cover expenses related to the service project. All project-related expenses, including mileage expenses for CCAC Fellows traveling for their service project, are the responsibility of the Partner. Fellows must be reimbursed within 30 days of submitting a reimbursement request to the Partner.

APPROVED BY:

Name/ Title Signature Date
Up to $5,000 Department
Head
Up to $10,000 Finance
Director
$5,000 to $10,000 City Manager
Over $10,000: Date Approved by City Council: October 22, 2024 173

MEMORANDUM OF UNDERSTANDING FOR HOSTING

CALIFORNIA CLIMATE ACTION CORPS FELLOWS
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into as of May 2, 2024 by and between the City of South Lake Tahoe ("Partner”) and Bay Area Community Resources, Inc. (“BACR"), a non-profit organization, for the Full-term California Climate Action Corps 2024-25 Fellowship.

RECITALS
The California Climate Action Corps (CCAC) is an initiative of California Volunteers, Office of the Governor (CV), designed to build resilience within communities to the impacts of climate change and foster increased climate service opportunities for Californians. California Volunteers awarded a grant to Bay Area Community Resources (BACR) to lead the implementation of the California Climate Action Corps Fellowship.

1. The California Climate Action Corps Fellowship provides climate volunteer engagement, climate action, and climate outreach and education support to partner organizations in California through service provided by AmeriCorps Members (“fellows”).

2. Fellows can only serve on contracted and allowable service activities (engaging volunteers and implementing climate action and education projects).

3. The high-profile nature of the program necessitates Partner participation in timely outcome reporting, storytelling, and responsiveness to media engagement.

4. Partner desires to host fellow(s), and BACR desires to provide fellows’ service to Partner.

This document is to establish the basic guidelines and expectations between the Partner and BACR.

5. The Partner and BACR enter into this Agreement in order to memorialize the terms of BACR's performance of the services and the Partner's obligations with respect thereto.

AGREEMENT
BACR has contracted with AmeriCorps (formerly Corporation for National and Community Service – CNCS) through California Volunteers to implement the California Climate Action Corps Fellowship. Fellows can only serve on contracted activities approved by AmeriCorps and California Volunteers and must abide by Federal guidelines for AmeriCorps program implementation.

Partner agrees that any fellows assigned to the Partner will only participate in the activities described below:

1. Climate Volunteer Engagement: Supporting community climate action by engaging, recruiting, and supporting volunteers.

2. Direct Climate Action: Assisting one or more organizations to implement specific climate action projects that the Partner would otherwise not be able to complete.

3. Climate Education and Outreach: Increasing public awareness through educating and informing community members about California's climate-related challenges and how they can address climate change in their communities.

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4. Training and Professional Development: Up to 20% of CCAC Fellow service time (340 of 1,700 total hours) can be spent on training, including orientation at the start of the service term, regular training, and professional development and networking opportunities provided by BACR.

Federal guidelines further restrict certain activities that cannot be engaged in by California Climate Action Corps Fellows or CCAC staff while charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or AmeriCorps. Direct fundraising or grant writing are NOT allowable activities in the California Climate Action Corps Fellowship. In addition to only serving on contracted performance measure service activities, the following activities are prohibited (see 45 CFR § 2520.65):

1. Attempting to influence legislation;

2. Organizing or engaging in protests, petitions, boycotts, or strikes;

3. Assisting, promoting, or deterring union organizing;

4. Impairing existing contracts for services or collective bargaining agreements;

5. Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office;

6. Participating in or endorsing events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;

7. Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

8. Providing a direct benefit to:
a. A business organized for profit;
b. A labor union;
c. A partisan political organization;
d. A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities or a substantial amount of lobbying except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and
e. An organization engaged in the religious activities described above, unless CNCS assistance is not used to support those religious activities;

9. Conducting a voter registration drive or using CNCS funds to conduct a voter registration drive;

10. Providing abortion services or referrals for receipt of such services; and

11. Such other activities as CNCS may prohibit.

CCAC Fellows, like other private citizens, may participate in the above-listed activities on their own time, at their own expense, and on their own initiative. However, the AmeriCorps and California Climate Action Corps logos must not be worn while doing so.

Per Federal Guidelines and BACR policies, the California Climate Action Corps Fellowship DocuSign Envelope ID: 624D8D43-B283-4864-831D-76489D21037F 175 49

must follow equal opportunity employment requirements and be accessible to persons with disabilities by providing reasonable accommodation. In support of this:

1. BACR and Partner will comply with Equal Opportunity Employment guidelines.

2. BACR and Partner will endeavor to make reasonable accommodations to known physical or mental limitations of qualified AmeriCorps members with disabilities unless the accommodation would impose an undue hardship on the program operations.

3. BACR and Partner will endeavor to accommodate the sincere religious beliefs of AmeriCorps members to the extent such accommodation does not pose an undue hardship on the Organization's operations.

4. BACR and Partner will not allow any form of retaliation against individuals who raise issues of equal employment opportunity or reasonable accommodation.

5. BACR, as the implementing agency of the program, is the only party that can write up or terminate a fellow. Partner must work with CCAC staff to address disciplinary issues but cannot issue a warning or terminate a fellow themselves.

6. BACR, as the implementing agency, supports the fellows through BACR’s Human Resources Department, People and Culture. Partners that want to involve HR for disciplinary concerns or accommodations must defer to BACR People and Culture.

Partner’s HR department can work with BACR People and Culture but cannot address HR concerns without including BACR.

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II. Scope of Services
BACR will perform the following services:

General Program Responsibilities

1. Recruit and onboard fellows.

2. Provide the living stipend bi-weekly (7th and 22nd of each month)

3. Provide clear guidelines to fellows regarding AmeriCorps regulations and expectations.

4. Work to support and guide fellows, addressing any concerns that might develop during the service year.

5. Work to provide support and guidance for Partners, addressing any concerns that might develop during the service year, in conjunction with CCAC staff and CV.

6. Provide HR support through BACR’s People and Culture department.

7. BACR provides Workers’ Compensation and General Liability insurance for all CCAC Fellows.

8. BACR reserves the right to remove CCAC Fellows from Partners should the placement become unsuitable or unsafe for fellows or Partners violate the terms of this MOU. BACR will make reasonable attempts to address and appropriately mitigate concerns with Partners.

Fellow Responsibilities

1. Pass a state, national, and National Sex Offender Public Website (NSOPW) background check before starting their service year.

2. Complete at least 170 hours, and no more than 340 hours, of training through dedicated CCAC Fellow training, development, and service days.

3. Serve an average of 40 hours per week for 11 months, serving a minimum of 1,700 total hours. Fellows must consistently strive for an average of 40 hours a week of service. Fellows cannot serve part-time hours with the intention of not completing the program.

4. Participate in days of national service including, but not limited to: Veteran’s Day Day of Service, Martin Luther King, Jr. Day of Service, and César Chávez Day of Service; 9/11 Day of Remembrance; State Day of Service, and AmeriCorps Week Service Day.

5. Participate in regional CCAC Fellowship-led and/or Partner-led days of service for Earth Day and/or Arbor Day in April.

6. Comply with guidelines for performance measures and abide by regulations on prohibited activities described in Section I above.

7. Support accurate project reporting in a timely manner as required by AmeriCorps, including hours served, climate actions/education completed, community members engaged through outreach, and volunteers recruited in the Golden Volunteer online platform

8. Identify as a CCAC Fellow and wear BACR-provided gear (e.g., CCAC t-shirts, sweaters, pins, etc) and/or AmeriCorps lapel pins during service hours.

DocuSign Envelope ID: 624D8D43-B283-4864-831D-76489D21037F 177 481

III. Partner Requirements, Responsibilities, and Expectations In order to provide a clear and well-defined service experience for participating fellows, Partner shall meet and uphold the following requirements to host a fellow:

Partner Responsibilities:

1. Interview and select CCAC Fellows to serve at Partner site with intention. Partner staff must make time to meet with candidates and select fellows who will be a good fit for the program and their site.
a. Cannot select CCAC Fellows who are related to any employees of Partner who are in the supervision chain or would be working with the fellow

2. Identify one staff member to act as the “Site Supervisor” (SS) for the project who will act as the point person for both the fellows and CCAC staff. SS must understand and agree to follow all program requirements and expectations. Partners are responsible for communicating with their intended Site Supervisor about AmeriCorps regulations, Program scope, and requirements.

3. Identify one staff member, board member, or other connected person to serve as a “Mentor” for fellows throughout the term. Mentor should not have any supervisory responsibilities toward the fellows or assign project tasks. Mentor should meet at least once a quarter with fellow(s) to provide overall career guidance and advice.

4. For those situations where it is determined teleservice is appropriate or when a number of a fellow’s service hours can properly be accrued through teleservice; a. Teleservice is appropriate only when the activity can be meaningfully supervised and hours verified independently. Additionally, fellows must live within the community they are serving through teleservice. If it is determined that its fellows will be allowed to teleserve, Partner must provide an established agreement. ● The agreement must state that fellows cannot perform teleservice full-time; only hybrid (part-time teleservice, part-time in-person) will be approved. ● The agreement must identify an in-person schedule with a set location, with a minimum of meeting in person once a week.
b. Remote service - where the fellow is not located within the commuting area of the geographic community where the service is to occur and is not expected to be physically present at the service site and/or community events is not allowed. c. Virtual service site - organizations with no physical location are not allowed.

5. Provide an office location for fellows to meet, with adequate professional workspace for at least one (1) day of onsite, in-person service each week. At a minimum, this includes a desk, workspace, computer, bathrooms, adequate break areas, and other workplace essentials for fellows to support the intended project. Ensure that the site and workplace are accessible to individuals with disabilities if needed.

6. Provide workplace safety training, review of emergency procedures, and safety equipment as applicable to fellow’s service. Provide on-site first aid kit.

7. Provide a site-specific email address to fellows for communication throughout the term.

CCAC email addresses are available if this is not possible.

8. Must provide an average of 40 hours of project work each week throughout the program term that is focused on direct climate action and volunteer engagement within the parameters of the site’s approved project. Administrative tasks are not allowed.

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9. Familiarize fellows with the host organization’s culture, resources, and project scope, including safety procedures and protocols.

10. Identify California Climate Action Corps as a partner in all public or external events fellows support/participate in.

11. Publicly display “AmeriCorps Member Serving Here” sign, provided physically and digitally by Program staff.

12. If Partner allows fellows to drive vehicles owned/leased by the organization, Partner will assume liability for any auto accidents.

Expectations for Site Supervisors
Site Supervisors (SS) are the primary coaches and managers for CCAC Fellows throughout the program. They guide, direct, and evaluate fellows in all service projects and professional development and are responsible for fellows on a day-to-day basis.

Each SS should expect to spend an average of 8-10 hours per month per fellow. With guidance from the team at BACR, each SS must commit to the following:

1. Complete a draft Scope of Work and 30-day Plan and onboarding checklist before the fellows’ term to ensure clear direction and a solid foundation at the start of the term.

Templates for these pieces are provided by BACR staff in the link above.

2. Meet weekly with fellows to direct their service projects. This fellowship is a professional development program and not a job. Many fellows are new workforce entrants with limited professional experience. Site Supervisors are strongly encouraged and may be required to meet more frequently with their fellows, depending on the needs of each individual. Site Supervisors are expected to play an active role in each fellow’s professional development. They should expect to provide coaching throughout the term, in addition to the regular direction for service projects.

3. Manage fellows’ service hours and timesheets, including approving on a bi-weekly basis, with support from CCAC staff.

4. Provide time for fellows to complete all program requirements, separate from their service projects. At a minimum, this will include 170 hours of training and professional development (10% of their CCAC Fellowship term), including 3-6 hours of training provided by BACR staff each month, UC Climate Stewards coursework (or equivalent) for a total of 40-50 hours of live classes and asynchronous coursework, and other professional development training. Monthly training provided by BACR is typically held on the third Thursday of each month from 9:00 AM - 4:00 PM. Training and professional development hours provided by BACR and Partner site cannot exceed 340 hours or 20% of their term.

5. Complete an initial performance assessment of each fellow (survey and goal setting) within one month of the start of the service year; conduct a mid-term performance review with the support of CCAC staff; complete a final performance review before the end of the service term, and complete a term-end program evaluation. BACR will provide all evaluation surveys.

6. Attend all training, monthly meetings, and information sessions organized by CCAC before and during the program term. At a minimum, this will include 1-hour monthly meetings with CCAC staff and host partners and, at minimum, a 1-hour monthly checkDocuSign Envelope ID: 624D8D43-B283-4864-831D-76489D21037F 179 483

in with CCAC Fellows and CCAC staff. Monthly meetings with host partners are typically held on the second Tuesday of each month from 1:00 - 2:00 PM.

7. Commit to working with fellows to complete their timecards by the 15th and 30th of each month and approve all fellow timecards by the 16th and 1st of each month unless pre-approved by CCAC staff.

8. Seek opportunities to integrate fellows’ professional goals into project activities.

9. As appropriate, facilitate fellows’ transition at the end of their service term by introducing fellows to relevant colleagues and networks.

10. Site Supervisor will sign this agreement to confirm their understanding of the responsibilities above. If the Site Supervisor changes during the program term, outgoing SS will complete the transfer process provided by BACR with incoming SS. Incoming SS will also sign this agreement.

Reporting and Collective Impact Responsibilities
In order to support success, realize the fellowship’s desired collective impact, and assist with demonstrating California’s commitment to service, Partner shall:

1. Advance community climate goals by developing defined project scope(s) to be completed before the service term. Defined scopes shall:
a. Ensure service activities are consistent with the defined scope and aligned with Program goals.
b. Keep CCAC staff apprised of project developments and/or challenges, redefine project scope(s) and goals as necessary, and specify fellow roles in advancing projects.
c. Identify volunteer engagement, climate action, and education or outreach targets, tracking, and reporting methods.

2. Commit to working with fellows to submit detailed and accurate monthly climate impact reports by the 5th of each month, including
a. Quantitative outputs for climate actions completed; volunteers recruited; people educated through structured workshops; and people engaged through training, presentations, and outreach activities.
b. Collecting and entering data on platforms as specified by BACR, including but not limited to Salesforce, GoldenVolunteer, Google Forms, Logs, and/or other tracking tools.
c. Collecting survey data for Education Events through BACR-provided pre and postsurveys. d. Entering volunteer names in the GoldenVolunteer online platform.

3. Support broader community engagement in climate action activities by a. Hosting/identifying climate-related volunteer engagement activities that fellows can support during their service term and result in at least 100 volunteers recruited per fellow placed at the partner site.
b. To the best of Host Partner and SS availability, provide financial support for volunteer events hosted by fellows (e.g., providing funds for purchasing supplies or snacks).
c. Posting volunteer opportunities fellows are involved with on GoldenVolunteer.

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d. Supporting fellow participation in climate-related high-profile volunteer events led by CV and the broader California Climate Action Corps program. e. Coordinate with CCAC staff to provide information and connection to the broader California Climate Action Corps initiative, including, but not limited to, one or more of the following:
i. Assist with site visits by CCAC staff and/or California Volunteers staff and participate in media or social media to promote initiative work. ii. Facilitate participation in site events and leadership connections for BACR staff and/or California Volunteers staff.
iii. Connection of CCAC Fellows across Host Partners.

4. Support broader storytelling and collective impact by a. Supporting any additional project reporting as requested by CCAC staff. b. Allowing BACR to share all reporting results with California Volunteers and AmeriCorps for required grant reporting.
c. Sharing climate action activities and outcomes through social media and press as appropriate and tagging BACR, California Climate Action Corps, and CV communications teams where relevant.
d. Identifying California Climate Action Corps as a partner on all public or external events in which fellows participate following CCAC branding guidelines.

Other Requirements

1. Not displace Partner staff or volunteers through the use of California Climate Action Corps Fellows, nor have California Climate Action Corps Fellows perform any services or duties that would supplant the hiring of employed workers.

2. Not offer the California Climate Action Corps Fellow part-time work that is substantially similar to their fellowship scope of work, nor offer them full-time employment with a start date prior to the Service Term end date.

3. If challenges arise (related to professionalism, work performance, managing expectations, etc.), provide specific written feedback to the fellow and share it with CCAC staff in a timely manner. CCAC staff can then assess the challenges and intervene as needed. Partners cannot issue warnings or terminate fellow(s). BACR, as the implementing agency, must be involved in all performance-related conversations.

4. Please review the Site Supervisor (SS) Handbook. The SS Handbook is a guiding document for supervisors and contains important information about program requirements, expectations, and resources. Each SS is expected to review this handbook before the start of the program term and contact CCAC staff with any questions. Please note: the handbook linked here is for the current program term (203-24) and is provided for reference only. Some numbers, dates, and guidelines for the Full-term 2024-25 Fellowship will change. You will receive an updated copy of the handbook before the term start date of September 16, 2024.

5. As applicable to project activities and CCAC Fellow roles, Partner is required to follow state and local public health guidelines to ensure appropriate COVID-related training, support, and protection for fellows and to avoid placing them in unsafe conditions or asking them to conduct activities without appropriate safety management protocols in place.

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IV. Reimbursable Expenses
BACR does not cover expenses related to the service project. All project-related expenses, including mileage expenses for CCAC Fellows traveling for their service project, are the responsibility of the Partner. Fellows must be reimbursed within 30 days of submitting a reimbursement request to the Partner.

V. Timeline
All tasks enumerated in Section II and Section III are to start on April 30, 2024, and should be completed by December 31, 2025.
\S1\ \D1\
Joseph Irvin
City Manager
City of South Lake Tahoe
Date
\S2\ \D2\
Sara Letton
Sustainability Coordinator
City of South Lake Tahoe
Date
\S8\ \D8\
Adolfo Rivera
Director of National Service Programs
Bay Area Community Resources
Date
DocuSign Envelope ID: 624D8D43-B283-4864-831D-76489D21037F 5/3/2024
5/6/2024
5/6/2024
182 46

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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:8
Agenda Item: Temporary Modification to Fire Department Allocated Permanent Positions Executive Summary: South Lake Tahoe Fire Rescue is allocated 34 Full-Time Equivalent (FTE) employees below the rank of Battalion Chief including 9 Captains, 9 Engineers and 16 Firefighter/Paramedics. Fire Captain Leslie Asbury retired October 12th, 2024. Our current Captain’s list has been exhausted and we will need to test for Captain now that the position is open. We expect to see 3 internal candidates apply for the position. At the moment we have an existing Engineer’s list with 3 qualified for promotion which expires on November 3rd. We would like to promote from the current Engineer's list anticipating a vacancy following the next Captain's test later this Fall. The Fire Department is seeking approval to amend the current FTE Allocation from 9 Engineers and 16 Firefighter/Paramedics to 10 Engineers and 15 Firefighter/Paramedics temporarily until a Captain promotion is complete. At that time we would revert to our normal FTE allocation.

Requested Action / Suggested Motions: Pass a Resolution approving changes to the Fire Department Allocated Permanent positions amending allocation from 9 Captains, 9 Engineers and 16 Firefighter/Paramedics to 9 Captains, 10 Engineers and 15 Firefighter/Paramedics.

Responsible Staff Member: Jim Drennan, Fire Chief
Reviewed and Approved By: Michelle Davis, Assistant City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - FTE Allocation.docx
02-Resolution - FTE Allocation.docx
3-Position Allocation 24-25 Budget (Exhibit A to Resoltuion).pdf 193
Council Agenda Report October 22, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Temporary Adjustment to Fire Department Full Time Employee Allocation Location: Fire Department
Responsible Staff Member: Jim Drennan, Fire Chief (530) 542-6152 Background: South Lake Tahoe Fire Rescue is allocated 34 FTE below the rank of Battalion Chief including 9 Captains, 9 Engineers and 16 Firefighter/Paramedics. Fire Captain Leslie Asbury has retired as of October 12th, 2024. Our current Captain’s list has been exhausted and we will need to test for Captain now that we know the position is available. We expect to see 3 internal candidates apply for the position. At the moment we have an existing Engineer’s list with 3 qualified for promotion; however that list expires on November 3rd of this year. The Fire Department was officially notified of Asbury’s retirement on September 30th of this year and we will have posted the position and pending Captain’s test by the end of this month.

The process for the Captain’s exam will not be complete until after the existing Engineer’s list will have expired.

Issue and Discussion: Because of the time frame involved with posting a position once it is vacated and the need to fly the position for 30 days pursuant to the Firefighter’s MOU we would not be able to make a selection for Fire Captain and then offer a position for Fire Engineer until after the Engineer’s list has expired. This time frame will require additional cost as well as time and effort to test for Fire Engineer and would have 3 currently eligible candidates lose their eligibility and have to test again. The Engineer’s list has already been extended one time and cannot be extended again.

This item is brought forth for authorization to temporarily amend the existing FTE allocation to 10 Engineers and 15 Firefighter/Paramedics so that we can promote one Firefighter/Paramedic to Engineer prior to November 3rd when the existing Engineer’s list expires. Once a Captain is selected following a promotional test the FTE allocation would revert back to 9 Engineers and 16 Firefighter/Paramedics.

Financial Implications: The Fire Department is not requesting any allocation of additional funds.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: This resolution supports the following strategic priorities:

4.3 (2) Evaluate and Develop career pipelines to the City with incentives for hiring local in the Citys hiring practices.

5.1 Public Safety
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Resolution 2024-XXX October 22nd, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
October 22, 2024
Authorizing Temporary Modification to the Fire Department Allocated Permanent Positions

BACKGROUND
A. The Fire Department is allocated 34 Full-Time Equivalent (FTE) sworn fire personnel below the rank of Battalion Chief including 9 Captains, 9 Engineers and 16 Firefighter/Paramedics
B. Captain Asbury has retired as of October 12, 2024 creating a vacancy at Fire Captain.

C. The Fire Department will have 3 Engineers testing for the position of Captain in the next 6-8 weeks.

D. The Fire Department has an existing hiring list for Engineer that expires on November 3rd, 2024.

E. Authorizing a temporary adjustment to the FTE Allocation List will allow the Fire Department to promote from the existing Engineer’s list before it expires.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Resolves that the above recitals are true and a substantive part of this resolution.

2. Authorizes a temporary modification to the Fiscal Year 24/25 List of Allocated Permanent Positions (Exhibit A) allowing for 10 allocated Fire Engineers and 15 Firefighter/Paramedics which will revert back to 9 Engineers and 16 Firefighter/Paramedics once a selection for Fire Captain takes place.

Adopted by the City of South Lake Tahoe City Council on October 22nd, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
195
Resolution 2024-XXX October 22nd, 2024 Page 2 of 2
_________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
196
Allocated Permanent Positions
Authorized/ Authorized/ Authorized/ Authorized/ Authorized/ Appropriated Appropriated Appropriated Appropriated Frozen Positions Positions Positions Positions Positions
Department/Positions 23/24 Adopted thru May'24 24/25 Adopted thru Oct'24 24/25 Budget

CITY COUNCIL
Council Member (Elected) Department Total 5.00 5.00 5.00 5.00 0.00

CITY CLERK
City Clerk (Elected) 1.00 1.00 1.00 1.00
Assistant City Clerk 1.17 1.17 1.00 1.00
Department Total 2.17 2.17 2.00 2.00 0.00

CITY TREASURER
City Treasurer (Elected) Department Total 1.00 1.00 1.00 1.00 0.00

CITY MANAGER DEPARTMENT
City Manager 1.00 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00 1.00
Assistant to the City Manager I 0.00 0.00 0.00 0.00
Assistant to the City Manager II 0.00 0.00 0.00 0.00
Communications and Project Specialist 1.00 1.00 1.00 1.00 Data and Innnovation Program Manager 0.00 0.00 1.00 1.00 Sustainability Coordinator 1.00 1.00 1.00 1.00

4.00 4.00 5.00 5.00
Human Resources
Human Resources Manager 1.00 1.00 1.00 1.00
Principal &/or H.R. Analyst 2.00 2.00 2.00 2.00
Total 3.00 3.00 3.00 3.00 0.00
Department Total 7.00 7.00 8.00 8.00 0.00

CITY ATTORNEY
City Attorney 1.00 1.00 1.00 1.00
Assistant City Attorney 1.00 1.00 1.00 1.00
Risk Manager 1.00 1.00 1.00 1.00
Paralegal 1.00 1.00 1.00 1.00
Department Total 4.00 4.00 4.00 4.00 0.00

FINANCE DEPARTMENT
Director of Finance 1.00 1.00 1.00 1.00
Total 1.00 1.00 1.00 1.00 0.00
Financial Services
Financial Services Supervisor 1.00 1.00 1.00 1.00
Accountant I, II 1.00 1.00 1.00 1.00
Accountant I / Payroll Coordinator 1.00 1.00 1.00 1.00
Principal Management Analyst - Purchasing and Grants 1.00 1.00 1.00 1.00 Total 4.00 4.00 4.00 4.00 0.00
Revenue
Accounting Technician I, II 2.00 2.00 2.00 2.00
Supervising Accounting Technician 1.00 1.00 0.00 0.00
Assistant Management Analyst 0.00 0.00 1.00 1.00
Accountant I/II 1.00 1.00 1.00 1.00
Total 4.00 4.00 4.00 4.00 0.00
Information Systems
Information Systems Supervisor 1.00 1.00 0.00 0.00
Information Systems Manager 0.00 0.00 1.00 1.00
Network Systems Administrator 1.00 1.00 1.00 1.00
Information Systems Technician 1.00 1.00 1.00 1.00
Total 3.00 3.00 3.00 3.00 0.00
Department Total 12.00 12.00 12.00 12.00 0.00
1 of 3
197
Allocated Permanent Positions
Authorized/ Authorized/ Authorized/ Authorized/ Authorized/ Appropriated Appropriated Appropriated Appropriated Frozen Positions Positions Positions Positions Positions
Department/Positions 23/24 Adopted thru May'24 24/25 Adopted thru Oct'24 24/25 Budget

DEVELOPMENT SERVICES DEPARTMENT
Director of Development Services 1.00 1.00 1.00 1.00
Administrative Clerk I, II 1.00 1.00 1.00 1.00
Total 2.00 2.00 2.00 2.00 0.00
Planning
Planning Manager/Environmental Planner 1.00 1.00 1.00 1.00 Associate Planner, Assistant Planner 2.00 2.00 2.00 2.00 Sr. Planner 1.00 1.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.00 1.00 Total 4.00 4.00 4.00 4.00 1.00
Housing
Housing Manager 1.00 1.00 1.00 1.00
Associate Planner, Assistant Planner- Housing 1.00 1.00 1.00 1.00 Associate Management Analyst 1.00 1.00 1.00 1.00
Program Coordinator 1.00 1.00 1.00 1.00

4.00 4.00 4.00 4.00 0.00
Building and Safety
Building Official 1.00 1.00 1.00 1.00
Pr Bldg & Sr Bldg Inspector, Bldg Inspector, Hsng Insp. 4.00 4.00 4.00 4.00 Sr. Permit Center Technician, Permit Center Technician 2.00 2.00 2.00 2.00 Total 7.00 7.00 7.00 7.00 0.00
Department Total 17.00 17.00 17.00 17.00 1.00

PUBLIC WORKS DEPARTMENT
Director of Public Works 1.00 1.00 1.00 1.00
Capital Program and Facilities Program Manager 1.00 1.00 1.00 1.00 Office Manager 1.00 1.00 1.00 1.00
Total 3.00 3.00 3.00 3.00 0.00
Engineering
Construction Engineer 0.00 0.00 0.00 0.00 1.00
Complete Streets Program Manager 1.00 1.00 1.00 1.00
GIS Analyst 1.00 1.00 0.00 0.00
Resident Engineer / Resident Inspector 1.00 1.00 0.00 0.00 Engineering Manager 0.33 0.67 0.00 0.00
Associate Civil Engineer, Assistant Engineer 2.50 0.00 0.00 0.00 Associate Civil Engineer, Associate Architect 0.00 2.50 4.00 4.00 Engineering Technician I, II 1.00 1.00 1.00 1.00
Total 6.83 7.17 6.00 6.00 1.00
Maintenance Operations / Snow Removal
Maintenance Manager 2.00 2.20 2.17 2.17
Lead Maintenance Technician 2.00 2.50 3.00 3.00
Maintenance Technician I, II, III, IV, V 16.00 15.50 15.00 15.00 Total 20.00 20.20 20.17 20.17 0.00
Fleet Maintenance
Maintenance Manager - Fleet 1.00 1.00 1.00 1.00
Equipment Mechanic I, II, III 6.00 6.00 6.00 6.00
Fleet Control Specialist 1.00 1.00 1.00 1.00
Total 8.00 8.00 8.00 8.00 0.00
Airport
Airport Manager 1.00 1.00 1.00 1.00
Airport Maintenance Supervisor 1.00 1.00 1.00 1.00
Administrative Assistant I, II 1.00 1.00 1.00 1.00
Maintenance Technician I, II, III, IV, V 1.00 1.00 1.00 1.00 Total 4.00 4.00 4.00 4.00 0.00
Department Total 41.83 42.37 41.17 41.17 1.00
2 of 3
198
Allocated Permanent Positions
Authorized/ Authorized/ Authorized/ Authorized/ Authorized/ Appropriated Appropriated Appropriated Appropriated Frozen Positions Positions Positions Positions Positions
Department/Positions 23/24 Adopted thru May'24 24/25 Adopted thru Oct'24 24/25 Budget

PARKS AND RECREATION DEPARTMENT
Director of Parks and Recreation 1.00 1.00 1.00 1.00
Total 1.00 1.00 1.00 1.00
Recreation
Administrative Assistant I, II 1.00 1.00 1.00 1.00
Recreation Manager 1.00 1.00 1.00 1.00
Maintenance Manager - Recreation 0.00 0.33 1.00 1.00
Events Coordinator 1.00 1.00 1.00 1.00
Recreation Program Coordinator 0.00 0.42 1.00 1.00
Head Pool Lifeguard 1.00 1.00 1.00 1.00
Total 4.00 4.75 6.00 6.00
Parks
Maintenance Manager - Parks 1.00 1.00 1.00 1.00
Lead Maintenance Technician 1.00 1.00 1.00 1.00
Maintenance Technicians I, II, III, IV,V 7.00 7.00 7.00 7.00 Total 9.00 9.00 9.00 9.00
Department Total 14.00 14.75 16.00 16.00 0.00

FIRE DEPARTMENT
Fire Chief 1.00 1.00 1.00 1.00
Fire Division Chief (Grant Funded) 0.00 0.50 1.00 1.00
Fire Marshall 1.00 1.00 1.00 1.00
Fire Battalion Chief 3.00 3.00 3.00 3.00
Fire Captain 9.00 9.00 9.00 9.00
Fire Engineer 9.00 9.00 9.00 10.00
Firefighter, Paramedic 9.00 9.00 9.00 8.00
Firefighter, Paramedic (Meas. S, prev. SAFER Grant) 7.00 7.00 7.00 7.00 Fire Safety Inspector I, II 1.00 1.00 1.00 1.00
Executive Assistant to the Fire Chief 1.00 1.00 1.00 1.00 Department Total 41.00 41.50 42.00 42.00 0.00

POLICE DEPARTMENT
Chief of Police 1.00 1.00 1.00 1.00
Police Lieutenant 3.00 3.00 3.00 3.00
Police Sergeant 6.00 6.00 6.00 6.00
Police Officer 31.00 31.00 31.00 31.10 1.00
Police Officer (cannabis) 1.00 1.00 1.00 1.00
Police Officer (Tobacco grant) 0.00 0.00 0.00 0.00
Public Safety Dispatch Supervisor 1.00 1.00 1.00 1.00
Police Records Supervisor 1.00 1.00 1.00 1.00
Community Service Officer Supervisor 1.00 1.00 1.00 1.00 Public Safety Dispatcher 9.00 9.00 9.00 9.00
Senior Police Records Tech, Police Record Tech 2.00 2.00 2.00 2.00 Administrative Assistant I 1.00 1.00 1.00 1.00
Senior Evidence/Prop Tech, Evidence/Prop Tech 2.00 2.00 2.00 2.00 Sr Community Svcs Officer, Community Svcs Officer 4.00 4.00 4.00 4.00 Parking Ambassador 4.00 4.00 4.00 4.00
Code Compliance Investigator 1.00 1.00 1.00 1.00
Administrative Assistant II 1.00 1.00 1.00 1.00
Department Total 69.00 69.00 69.00 69.10 1.00
Total City Employees 214.00 215.79 217.17 217.27 3.00
3 of 3
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:9
Agenda Item: Application to California Division of Boating and Waterways for Financial Aid for 2025/26 Police Boat Operations
Executive Summary: Police Boat operations are funded through financial aid from the California Division of Boating and Waterways. The application period for financial aid for the 2025/26 boating season ends 12/23/24. Authorization to apply must be granted from Council prior to application.

Requested Action / Suggested Motions: Pass a resolution authorizing the Chief of Police to apply for financial aid in an amount up to $56,464 from the California Division of Boating and Waterways for 2025/2026 Police Boat Operations.

Responsible Staff Member: Lt. Scott Crivelli
Reviewed and Approved By: Michelle Davis, Assistant City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01 - Staff Report - Police Boat Application.docx
02 - Resolution - Police Boat Application.docx
200
Council Agenda Report – October 22, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Police Boat Safety and Enforcement – State FY 25/26 Financial Aid Application Authorization Location: Police Department
Responsible Staff Member: Lt. Scott Crivelli, (530) 542-6130 Background: The City provides a Police Boating Safety and Enforcement Program each year for residents and visitors of our community. This program begins approximately two weeks prior to Memorial Day weekend and ends approximately two weeks after Labor Day weekend. The program is funded every year by a state boating safety grant combined with El Dorado County vessel property taxes. The program provides the city with funding to staff the Police Department patrol boat on the waters of Lake Tahoe during this time.

Issue and Discussion: The Police Boating Safety Program is funded by two revenue sources. The first source is financial aid from California State Parks, Division of Boating and Waterways in an amount of up to $56,464. The second revenue source is from El Dorado County vessel property taxes estimated at $63,792 for FY 25/26.

To receive this funding, California State Parks requires the City Council authorize the Mayor, or their designee, to sign the application for financial aid and the financial aid program agreement. The deadline for application for aid from the State’s FY 25/26 budget is 12/31/24. Once funding has been granted for the City of South Lake Tahoe, staff will return to Council for authorization to accept and participate in the financial aid program.

Financial Implications: Applying for this financial aid program through California State Parks, relieves any impacts to the general fund for Police Boat operations.

Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: The police boating safety program supports the City of South Lake Tahoe’s Strategic Plan “5.1 – Public Safety”.
201
Resolution 2024-XXX October 22, 2024 Page 1 of 2
Resolution 2024-XXX
Adopted by the City of South Lake Tahoe
City Council
October 22, 2024
Authorizing the Police Chief to sign the application to apply for financial aid through the CA Division of Boating and Waterways for 2025/2026 Police Boat Operations.

BACKGROUND
A. The City of South Lake Tahoe Police Department operates a Police Boating Safety and Enforcement Program.

B. The City of South Lake Tahoe Police Department will apply for financial assistance from the State Boating and Enforcement Aid Program
C. The Police Boating Safety Program is funded by two revenue sources. The first source is financial aid from California State Parks, Division of Boating and Waterways in an amount of up to $56,464. The second revenue source is from El Dorado County vessel property taxes estimated at $63,792 for FY 25/26.

D. Staff will return to Council to accept the financial aid and participate in the program.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves the application for financial aid from the CA Division of Boating and Waterways for 2025/2026 Police Boat Operations and authorizes the Police Chief to sign the application.

Adopted by the City of South Lake Tahoe City Council on October 22, 2024 by the following vote:

Yes:

No:

Absent:

Abstain:

Cody Bass, Mayor Date:
202
Resolution 2024-XXX October 22, 2024 Page 2 of 2
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
203
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: October 22, 2024
Agenda Item #:10
Agenda Item: Amendment to Airport Food and Beverage Lease and Concession Agreement with Flight Deck Grill & Golf Club, LLC
Executive Summary: The new tenant has requested an extension for buildout and opening due to scheduling issues with its contractors. The Airport Manager requests that City Council authorize an amendment to the lease agreement to allow for 180 days (from contract execution) to complete tenant improvements and open to the public, as opposed to the 60–90-day deadlines currently in the lease agreement.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Amendment to the Airport Food & Beverage Lease & Concession Agreement Amendment with Flight Deck Grill & Golf Club, LLC, to extend the time to complete tenant improvements and open to the public.

Responsible Staff Member: John Dickinson, Airport Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney
Attachments:
01- Staff Report Flight Deck Lease
02- Amendment to Lease Agreement.pdf
03- C-238-2024 Flight Deck Lease - signed.pdf
204
Council Agenda Report- October 22, 2024 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: October 22, 2024
Title: Airport Food & Beverage Lease & Concession Agreement with Flight Deck Grill & Golf Club, LLC
Location: Airport, 1901 Lisa Maloff Way, Suite 105 (Restaurant), South Lake Tahoe, CA 96150 Responsible Staff Member: John Dickinson, Airport Manager (530) 542-6182 Background:

The Airport Restaurant is located in Suite 105 encompassing an area of 3,781 SF of which 923 SF is an outdoor observation deck. Suite 105 has operated as an airport restaurant/bar since 1970.

As approved by City Council on September 10th, 2024, the Airport entered into a new lease with the Flight Deck Bar and Golf, LLC until 2029. This lease is vital the overall revenue of the Airport and helps attract pilots and other individuals.

Issue and Discussion:

The Airport is seeking a contract amendment for the restaurant to allow them extra time for buildout and opening. The request will be for 180 days, which will allow for permitting and construction time due to winter conditions and scheduling.

Financial Implications:

This lease has already been executed and just needs an extension to the opening date for the restaurant. There will be no financial implications resulting from the agreement amendment. The rental payments will begin according to the original terms of the agreement.

Environmental Considerations:

The proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 (Existing Facilities) because it involves the leasing of existing public facilities involving negligible or no expansion of existing or former use.

Policy Implications:

The restaurant is a continuing conforming use of the airport terminal building. This lease will continue to provide revenue to the Airport and will provide additional convenience to the visitors to the Airport.
205
AIRPORT SUITE LEASE 105
1 AMENDMENT TO FOOD & BEVERAGE

LEASE AND CONCESSION AGREEMENT
This Amendment to the Lake Tahoe Airport Food and Beverage Lease and Concession Agreement between the City of South Lake Tahoe (“City”) and the Flight Deck Grill & Golf Club LLC (“Lessee”), dated September 10, 2024, is entered into and effective October 22, 2024 (“Effective Date”).

RECITALS
A. On September 10, 2024, the City Council authorized execution of the Lake Tahoe Airport Food and Beverage Lease and Concession Agreement between the City and Lessee (“Agreement”). The Agreement includes Section 4(A)(4), which requires Lessee to open the restaurant for business to the public within 60 days, and Section 4(C)(15), requiring Lessee to complete all tenant improvements listed in Exhibit E of the Agreement within 3 months.

B. Subsequently, Lessee notified City that more time is needed to complete the tenant improvements listed in Exhibit E of the Agreement because of contractor delays that are beyond Lessee’s control.

C. The parties desire to amend the Agreement to allow tenant more time to complete tenant improvements and open the restaurant for business to the public, to be extended to 180 days from the effective date of this Amendment, and to make no changes to any other terms of the Agreement.

AGREEMENT

1. Section 4(A)(4) of the Agreement is hereby amended to read in its entirety as follows:

LESSEE shall open for business to the public in the Premises within one-hundred and eighty (180) days of the Effective Date of this Amendment.

2. Section 4(C)(15) of the Agreement is hereby amended to read in its entirety as follows:

LESSEE agrees to complete Tenant Improvements described in Exhibit “E” within onehundred and eighty (180) days of the Effective Date of this Amendment. 206
AIRPORT SUITE LEASE 105
2 IN WITNESS WHEREOF, the parties have caused this Amendment to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: FLIGHT DECK GRILL & GOLF CLUB LLC By By
Cody Bass, Mayor Thomas McMurray, CEO
Business License #
APPROVED AS TO FORM: ATTEST:

By By
Heather Stroud, City Attorney Susan Blankenship, City Clerk 207
AIRPORT SUITE LEASE 105

FOOD & BEVERAGE LEASE AND CONCESSION AGREEMENT
The Lake Tahoe Airport Food and Beverage Lease and Concession Agreement ("Agreement") effective as of September 10, 2024 (“Effective Date”), is entered into by and between the CITY OF SOUTH LAKE TAHOE, a California municipal corporation (“CITY”), and Flight Deck Grill & Golf Club LLC, a Nevada Limited Liability Company, as (“LESSEE”).

RECITALS
A. CITY owns, controls, and operatesthe Lake Tahoe Airport ("AIRPORT") located in the City of South Lake Tahoe, El Dorado County, State of California; and B. The CITY desires to grant the LESSEE an exclusive non-aeronautical right to operate a food and beverage concession, catering and food service at the airport. This includes a right to operate food and beverage vending machines on AIRPORT property and a right of first refusal to provide catering services to special events at the AIRPORT; and C. CITY desiresto make such services available at the AIRPORT and LESSEE is qualified, ready, willing, and able to provide such services; and
D. In consideration of the premises described in Exhibit “A” and the mutual covenants contained in this Agreement, the parties hereby agree as follows:

AGREEMENT

1. TERM
The term of this Agreementshall be for a period of five (5) years, commencing on the Effective Date, and continuing through September 9, 2029 unless earlier terminated under the provisions of this Agreement. The parties may agree to one (1) five (5) year lease extension upon mutual agreement in writing by both parties. LESSEE has no right to retain possession of the Premises beyond the expiration or termination of this Agreement. The failure of LESSEE to timely surrender the Premises shall constitute a holdover and in the event of such holdover, rent shall be immediately increased to amount equal to 150 percent of the rent applicable during the month immediately preceding the expiration or termination.

2. LEASED PREMISES
CITY hereby leases to LESSEE, and LESSEE hereby leases from CITY, the following premises, identified and shown on Exhibit A, and made a part hereof as the exclusively leased areas ("Premises"), together with the right of ingress and egress:
208
AIRPORT SUITE LEASE 105

A. Real property as described on Exhibit “A.”
B. The following personal property belonging to the CITY as described in Exhibit “B”; personal property is generally described asrestaurant fixtures and equipment (“CITY Fixtures”).

LESSEE shall be entitled to use CITY Fixtures during the term of this Agreement and shall return the same to the CITY at the end of the term in good working order.

C. Thirty (30) square feet of public space in the airport terminal building is made available to the LESSEE to install automated food & beverage vending machines. Locations for any vending machines will be established by mutual agreement between both parties. LESSEE is provided right to operate, maintain, and collect revenues from vending machines that do not exceed 30 square feet of area on common use areas of airport property.

3. PAYMENTS
A. Rent. In consideration of the rights and privileges granted by this Agreement, beginning on November 1, 2024, LESSEE agrees to pay to CITY during the term of this Agreement rent in the sum of $2000.00 per month for the first Six (6) months until May 1, 2025. Monthly rent shall be adjusted annually as follows: On May 1st of each year of the Agreement, the monthly rent shall be computed by applying the new rental amount in Exhibit “C”.

B. Time of Payment and Late Charge. LESSEE shall pay CITY at its Airport offices without reduction, abatement, deduction, offset or any prior demand therefor, commencing on the first day of the month following the Effective Date, all monthly payments provided for in the Agreement. LESSEE shall pay the rent for the first month of this Agreement, prorated to the day of the month when the Agreement is executed, upon execution of the Agreement. Any payment after the tenth (10th) of each month shall be considered late and will be assessed a late fee of $100.

All sums payable to CITY on the first day of each month in the form of a check, cash or credit card to the City’s Finance Department located at 1901 Lisa Maloff Way, Suite 210, South Lake Tahoe CA 96150, and made out to: City of South Lake Tahoe. If LESSEE shall fail to pay any amounts due pursuant to the terms of this Agreement late fees will continue to accrue monthly until the balance is paid in full and the account is made current.

C. Security Deposit. LESSEE shall deposit $5,000 with CITY upon execution of this Agreement, which sum shall be held by CITY assecurity forthe faithful performance by LESSEE of all of the terms, covenants, and conditions of this Agreement to be kept and performed by LESSEE. If at any time the rent herein reserved shall be overdue and unpaid, or any othersum payable to CITY by LESSEE hereunder shall be overdue and unpaid, CITY may, at its option, 209
AIRPORT SUITE LEASE 105