Agenda packet — South Lake Tahoe City Council, September 23, 2025 (part 3 of 3)

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CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 02 555 CREDE appreciates the opportunity to submit this proposal in response to the City of South Lake Tahoe’s Request for Proposalsfor On-Call Labor Compliance Consulting Services. We understand that the City isseeking a qualified, responsive, and experienced consultant to ensure strict adherence to all applicable federal and state labor laws across a broad range of public works construction projects, with oversight from the California Department of Industrial Relations (DIR) and the US Department of Labor (DOL).

Our team fully recognizes the critical importance of labor compliance services in maintaining legal, transparent, and equitable employment standards on City-administered construction projects. We understand that this contract, with a not-to-exceed amount of $400,000 over a three-year term and covering an estimated $40 million in projects, requires a responsive consultant partner who can provide services on an as-needed basis while ensuring consistent and detailed compliance monitoring and reporting.

The scope of services as outlined by the City—including certified payroll review, field interviews, wage determinations, jobsite posting verifications, apprentice compliance, and representation at DIR hearings—requires an experienced team capable of navigating complex regulations and proactively identifying and resolving compliance issues. CREDE brings a proven track record in labor compliance oversight, particularly within the framework of DIR, Caltrans, DOL and other funding agency requirements.

Our approach is based on three key principles:

Proactive Communication and Coordination
Working seamlessly with City staff, construction managers, and contractors to promote a culture of compliance and transparency from project initiation to close-out.

Thorough Monitoring and Documentation
Implementing structured procedures for certified payroll reviews, jobsite inspections, and field interviews to ensure full adherence to prevailing wage and apprenticeship requirements.

Responsive Support and Reporting
Providing timely reporting, responsive guidance, and participation in hearings or investigations as needed, while maintaining complete and secure documentation throughout the project lifecycle.

We understand the level of diligence, responsiveness, and technical precision required to meet the City’s expectations.

Our team is fully prepared to support the City in achieving its labor compliance goals, ensuring all public works projects are delivered ethically, lawfully, and efficiently.

We are confident in our ability to serve as a trusted partner to the City of South Lake Tahoe and look forward to the opportunity to contribute to the success of its capital projects.

EXECUTIVE SUMMARY

ASSISTANT PROJECT

MANAGER

COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 03 556 Company Overview
CREDE Construction Advisory, LLC (CREDE) is a California-based consulting firm with over 24 years of experience in project management and 12 years of specialized experience in labor compliance services. Over the past two decades, CREDE has earned a strong reputation for delivering effective, responsive, and compliant solutions on complex construction and development projectsthroughout the United States.

Organizational Structure
CREDE is a privately held firm that operates with a team-based structure, emphasizing subject-matter expertise, crossfunctional collaboration, and operational efficiency. Our Labor Compliance Division is staffed by highly trained professionals who possess deep knowledge of federal, state, and local regulations—including oversight from the California Department of Industrial Relations (DIR), prevailing wage laws, apprenticeship standards, and public agency reporting requirements.

Our team currently includes over 210 professionals, consisting of:

Labor Compliance Clerks, Coordinators, Analysts and Specialists Project Managers
Auditors
Contract Administrators
Construction Managers and Analysts
The following team will be utilized for the City of South Lake Tahoe:

COMPANY HISTORY,

BACKGROUND, AND EXPERIENCE
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 04 557 Office Locations and Geographic Reach
CREDE operates from two corporate offices in Irvine, CA and a regional office in Sacramento, CA. For this contract, we will leverage both locations to support the City of South Lake Tahoe, with day-to-day management from our Irvine office and regional responsiveness and field support provided by our Sacramento office—located closer to the City.

Our Labor Compliance team currently manages 134 active public works projects spanning 26 U.S. states, representing more than $1 billion in total construction value. These projects range in complexity, funding source, and regulatory jurisdiction—from small municipal improvementsto federally funded infrastructure initiatives.

Specialized Funding & Regulatory Expertise
CREDE has extensive experience managing labor compliance and project oversight across a broad array of funding types and program requirements, including:

Caltrans/ FHWA / State & Federal Funding Agreements
HUD-Funded Projects/ Davis-Bacon Act
CDBG (Community Development Block Grant)
LIHTC (Low-Income Housing Tax Credit)
IRA (Inflation Reduction Act)
CalHFA / CalVet Financing
Project Homekey / AHSC / BHCIP
SB 35, SB 330, SB 54, AB 566
CFD / Mello-Roos/ DIF / TUMF
Skilled and Trained Workforce mandates
Responsiveness and Capacity
To ensure timely and adequate staffing, we maintain a team of four dedicated labor compliance professionals ready to respond to project-related inquiries within 24 hours—and no later than three business days. We use a centralized communication system ([email protected]) monitored by the entire team, ensuring responsiveness and seamless coordination with both the City and contractors.

With more than 135 active labor compliance projects currently underway and over 100 agencies supported statewide, our team’s ability to operate efficiently is driven by documented procedures, internal QA processes, and deep regulatory knowledge. We approach each assignment with the same commitment to precision and protection—treating the construction workforce asif it were our own.

Our hands-on experience across a wide range of project types gives us a unique advantage: we understand the demands of construction from both administrative and field perspectives. This dual insight allows us to anticipate challenges, respond quickly, and deliver proactive, effective labor compliance solutionstailored to each client’s needs.

COMPANY HISTORY,

BACKGROUND, AND EXPERIENCE
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 05 558

SELECTED EXPERIENCE
OCVIBE - Anaheim, CA:

Managed labor compliance oversight for the development of 95 acres of real property surrounding the Honda Center in Anaheim, CA. Thisincluded ensuring compliance with CA DIR Prevailing Wage and Davis-Bacon requirements, along with a Solar Tax Credit component.

The Ranch - Rancho Mission Viejo, CA
Led construction back audits and labor compliance oversight for a 6,000-acre, 30- year master-planned community, ensuring adherence to CA DIR Prevailing Wage lawsthroughout the ongoing development.

NBC Universal - Los Angeles, CA:

Oversaw CWA (Continuity Work Agreement) compliance for all construction activities across the 391-acre Universal City property as part of the NBCUniversal Evolution Plan.

City of Alhambra, CA:

CWA (Community Workforce Agreement) administration for public infrastructure improvementsthroughout the City of Alhambra.

LA CADA Adult Treatment Facility - Los Angels, CA
Oversight of labor compliance requirements for the construction of a publicly funded adult treatment facility in Los Angeles. Responsibilities include ensuring full adherence to state and federal prevailing wage regulations, apprenticeship requirements, and DIR compliance standards. This project involves coordination with contractors and public agencies to monitor certified payroll reporting, enforce Skilled and Trained Workforce mandates, and maintain compliance throughout construction under applicable public funding guidelines.

Mrs. Shore brings ten years of extensive experience in the construction industry, showcasing a broad skill set and a track record of success. She began her career in 2016 as a landscape designer in Southern California, quickly advancing to project management. During her first four years, she developed expertise in landscape construction, design-build projects, erosion control, and wetland mitigation and restoration, with project experience spanning both California and Washington State.

Following this, Mrs. Shore transitioned to custom residential construction, where she spent four years as a Project Manager and then as a Construction Manager. In these roles, she successfully led the construction of high-quality custom homes, consistently delivering projects on time and within budget, all while prioritizing customer satisfaction and ensuring project excellence.

In 2023, Mrs. Shore expanded her career into consulting, where she now leverages her extensive knowledge and insights to advise clients on public works and publicly funded construction projects. Her commitment to precision, dedication to quality, and focus on delivering outstanding results make her a valued resource within the construction sector.

AFFILIATIONS
Member of the Building Industry
Association (BIA) for Southern
California, North State, and Bay Area
Associate Member of Urban Land
Institute - Orange County /Inland
Empire

CHANTEL SHORE

DIRECTOR OF LABOR COMPLIANCE
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 06 559

SELECTED EXPERIENCE
Kennewick Multifamily Development - Kennewick, WA
Entitlement of a 300-unit multifamily project through the City of Kennewick, including a Comprehensive Plan Amendment, Zone Change, and the Site Plan Approval.

Arrive Redmond Multifamily Development - Redmond, OR
Entitlement of a 252 Unit Multifamily project through the City of Redmond including a Site and Design Review approval, Oregon State Historic Preservation Office (SHPO) approval, Central Oregon Irrigation approval to access across their historical canal.

Echo Condominium Development - South El Monte, CA
Entitlement for the development of 72 Condominium Homes including a General Plan Amendment, Zone Change, CUP, TTM, and a Mitigated Negative Declaration for 72 Condominium Homes.

Central Park West - Irvine, CA
Entitlement for the development of the City of Irvine’sfirst Urban Master Planned Community at the NW corner of Michelson & Jamboree on 43 acres. The entitlement approval involved a General Plan Amendment, Zone Change, TTM.

Amendment to the area wide EIR, and Affordable Agreement for the Mixed-Use Development of the 43-acre property to include 1380 residential units including 2ea. 14 story mid-rise residential buildings, 18,000 sf of commercial/restaurants, and 85,000 sf of Office in a mid-rise building.

Shady Lane MHP - County of Riverside, CA
Entitlement of a Mobile Home development through the County of Riverside for revised CUP Conditions of Approval, accomplished through direct negotiations with the Board of Supervisor for the District and the head of the Transportation & Land Management Division for the County.

With a career spanning over 45 years, Mr. Garrison has extensive managerial and practical experience in all phases of real estate development, including land acquisition, land planning, entitlement, horizontal and vertical development, asset management and asset disposition. He is recognized as an industry leader who has directed some of the most prestigious development companiesin the industry. He is also credited for having successfully acquired and accomplished the entitlement and development ofsome of Southern California’s most prominent landmark communities.

In his role as Director of Consulting Services for Murow Development Consultants, Mr. Garrison leads the team that provides Forward Planning/Due Diligence & Entitlement services to the real estate industry. His extensive experience provides him with the knowledge to understand the complexities of the real estate development process, and he applies that knowledge every day to the benefit of his clients.

BOB GARRISON

DIRECTOR OF CONSULTING SERVICES

EDUCATION
University of California at Santa
Barbara
Bachelor of Arts- Social Science
University of Northern Colorado
Secondary Teaching Credential
University of California at Irvine
Commercial and Industrial
Development Management
Certificate
University of California at San Diego
CEQA Practice Certificate

CERTIFICATIONS
California General Contractors
License “B”
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 07 560 BOB GARRISON Director of Consulting Services
(Continued)
Sterling Shores MHP - Lake County, CA
Entitlement for the installation of a seawall into Clear Lake, including a CEQA CatEx process through the State of California, Lake County, CA, California Department of Fish & Wildlife, Army Corps of Engineers, Regional Water Quality Control Board, and the National Wildlife Foundation.

Redlands 38 – Redlands, CA
Entitlement for the subdivision of 38 acres into 98 single family residential lots. The required entitlement processes included a Mitigated Negative Declaration (CEQA), a Tentative Tract Map, a Planned Residential Development (PRD) as the Zoning overlay, and a CUP for the Site Plan and Architectural Design Review approval.

Osprey Ranch, Orange County, FL
Management (ongoing) for KHovnanian Homes of the Village I Network Agreement process and “Trip Allocations” to provide for the approval of the Final Plat for the Phase 2 Final Map, a 71 Lotsubdivision.

Arrive Redmond, Redmond, OR
Entitlement through the City of Redmond for the development of a 252 unit multi-family complex including Site and Design Review Approval, and the approval from the Central Oregon Irrigation District to cross under the COID canal for the necessary wet and dry utilitiesto service the property
Eden Prairie, Eden Prairie, MN
Entitlement (ongoing) through the City of Eden Prairie for a 53-unit townhome project. Entitlement approvalsrequired include a Comprehensive Plan Amendment to Medium Density Residential, Site Plan Review, and a Wetlands Impact Assessment/Mitigation as necessary.
1179 Highland Ave, San Bernardino, CA
Entitlement (Ongoing) through the City of San Bernardino, AQMD, San Bernardino Health Dept, for the approval of an Arco gas station and associated AM/PM convenience store and Car Wash.

CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 08 561 | 09

SELECTED EXPERIENCE
700 W. 6th Street - Gilroy, CA
Development of a 19 Unit Subdivision for a private residential developer based in Irvine, California
Arrive Redmond Multifamily Development - Redmond, OR
Entitlement of a 252 Unit Multifamily project through the City of Redmond including Site and Design Review approval, Oregon State Historic Preservation Office approval, Central Oregon Irrigation approval to obtain development access over their historic canal.

Citrus Estates- Redlands, CA
Entitlement of a 98 Unit Residential Subdivision for Pulte Homes. Entitlements included public hearings for a Mitigated Negative Declaration prepared for the project in accordance with CEQA, Tentative Tract Map, Conditional Use Permit, and a Socio-Economic Cost/Benefit Study.

Arrive Kennewick Multifamily Development - Kennewick, WA:

Entitlement of a 300-Unit Multifamily project through the City of Kennewick including a Comprehensive Plan Amendment, Zone Change, and Site Plan Approval.

Elizabeth - Fort Mill, SC
Due Diligence Analysis of a 2,650-unit Residential master plan. The project included Development Agreements, Public Financing, Jurisdictional Wetland Review, and other environmental reviews.

Northlake - Oviedo, FL
Project Management of a 20-unit Subdivision. Acquired permits, obtained Final Plat approval, and provided construction management.

Mr. Garrison serves as the Area Manager of Northern California at CREDE, bringing over seven years of experience in all phases of real estate development, including land planning, entitlement, and horizontal development. With a strong specialization in the Northern California market, he has developed deep expertise in navigating regional complexities and delivering tailored solutionsthat align with local requirements and client goals.

Over the course of his career, Mr. Garrison has consulted on the due diligence, entitlement, and development of more than 20,000 residential homes across 25 states. In his current role, he is responsible for the strategic acquisition and development of new consulting opportunities throughout Northern California. He also continues to lead entitlement and development projects nationwide, leveraging his broad experience to support clients in achieving successful, efficient, and value-driven outcomes.

EDUCATION / AFFILIATIONS
California Polytechnical State
University, Pomona
Bachelor of Science, Business: Real
Estate, Finance, Law
University of California San Diego
(Certificate Program) - 2023
Member of the Building Industry
Association (BIA) for Southern
California, North State, and Bay
Area
California Environmental Quality
Act Extension Program

DUGAN GARRISON

AREA MANAGER
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 562

SELECTED EXPERIENCE
OCVIBE - Anaheim, CA:

Oversaw labor compliance for the development of a 95-acre master-planned campussurrounding the Honda Center in Anaheim, CA. Ensured compliance with California DIR Prevailing Wage and Davis-Bacon requirementsfor over 100 subcontractors. Responsibilitiesincluded monitoring payrollsubmissions, addressing compliance issues, preparing and reviewing journeyman-toapprentice ratio reportsto verify compliance with apprenticeship requirements, and ensuring all labor practices adhered to federal,state, and local regulations.

Played a critical role in maintaining project integrity and ensuring contractor adherence to laborstandards acrossthislarge-scale, high-profile development.

Harvest at Limoneira Sports Park – Santa Paula, CA:

Oversaw labor compliance for the development of a 37-acre, amenity-rich sports park within the Harvest at Limoneira master-planned community. Ensured California prevailing wage requirements were followed, and all construction work met DIR compliance standards. Responsibilitiesincluded monitoring compliance and addressing third-party city audits.

Tesoro Highland – Los Angeles, CA:

Conducted an in-depth back audit for 200 employees over a four-month period to ensure full compliance with prevailing wage regulations and CFD requirements.

Reviewed payroll records, identified discrepancies, and provided a detailed back audit report to resolve compliance issues and restitution payments.

K. Hovnanian The Ranch – Rancho Cordova, CA
Managed labor compliance for a master-planned community featuring newconstruction homes and amenities designed for modern living. The project,set within a 200-acre protected nature preserve, included community trails,sports courts, playgrounds, and parks. Oversaw compliance with prevailing wage requirements and ensured adherence to state and federal laborstandards, supporting successful development while maintaining regulatory compliance.

Ms. Silva is a dynamic and detail-oriented professional with extensive experience in the construction and consulting industries, specializing in bid administration and labor compliance for public and private infrastructure projects. She began her career in 2021 as a Bid Administration Coordinator, where she adeptly managed the production of final bid documents, organized bid openings, performed quantity take-offs using Bluebeam, and maintained comprehensive bid result records. In 2023, she advanced to the role of Labor Compliance Coordinator, providing expert labor compliance services on public works and private construction projects. In 2024, Ms. Silva was promoted to Labor Compliance Analyst II, where she oversees the setup and maintenance of projects in Elation Systems, ensuring full compliance with regulatory requirements. Her responsibilities also include calculating substantial restitution payments and conducting comprehensive project audits. Her proven ability to ensure regulatory compliance, streamline project processes, and deliver exceptional results makes her a valuable asset in the construction sector.

AFFILIATIONS & EDUCATION
Member of the Building Industry
Association (BIA) for Southern
California, North State, and Bay Area
California State University, Fullerton
Bachelor of Arts- Psychology

KYLEE SILVA

LABOR COMPLIANCE ANALYST
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 10 563

SELECTED EXPERIENCE
The Ranch - Rancho Mission Viejo, CA:

Supported construction back audits and labor compliance oversight for a 6,000- acre, 30-year master-planned community. Ensured adherence to CA DIR Prevailing Wage laws and compliance standardsthroughout the project’s ongoing phases.

Legado - Menifee, CA
$9,350,000 residential development in Menifee, creating thoughtfully designed homesfor modern living. Provided labor compliance oversight for all offsite improvements eligible for Community Facilities District (CFD) funding, ensuring full compliance with CA DIR Prevailing Wage requirements.

Harvest at Limoneira - Santa Paula, CA:

Assisted in labor compliance for a project that covers 225 acres of offsite improvements within a master-planned community in Santa Paula.

Responsibilitiesincluded confirming prevailing wage accuracy and maintaining positive engagement with contractorsto uphold regulatory requirements.

Heritage Village - Menifee, CA:

Monitored labor compliance for infrastructure upgrades, including streets, storm drainage, traffic signals, street lights and Rule 20 Improvements. This ongoing project involves ensuring wage compliance and fostering productive contractor relationshipsto achieve regulatory and project goals.

Caltrans HWY 126 Widening - Santa Paula, CA
Provided labor compliance oversight for a roadway widening project funded by federal and Caltrans sources. Responsibilities included monitoring certified payroll, enforcing compliance with both California DIR prevailing wage laws and federal Davis-Bacon requirements, and ensuring conformance with Caltrans Local Assistance Procedures Manual (LAPM) standards. Coordinated closely with contractors and public agencies to support accurate reporting, apprenticeship compliance, and timely resolution of wage issues.

Ms. Ordonez brings a solid foundation in labor compliance, demonstrating a commitment to excellence and a rapid progression in the field. Since joining Murow Development Consultants, a Crede Company, in July 2024, Isabella has advanced from a Labor Compliance Clerk to a Labor Compliance Coordinator,showcasing adaptability and growth in a short time frame.

Graduating from Arizona State University in May 2024, Isabella transitioned into the labor compliance sector with a focus on ensuring adherence to regulatory standards, including CA DIR Prevailing Wage requirements. With a detail-oriented approach and a proactive work ethic, Isabella has contributed to the oversight of several high-profile projects, consistently ensuring compliance and fostering positive outcomesfor allstakeholders.

AFFILIATIONS & EDUCATION
Member of the Building Industry
Association (BIA) for Southern
California, North State, and Bay Area
Arizona State University
Bachelor of Science - Digital Audiences

ISABELLA ORDONEZ

LABOR COMPLIANCE COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 11 564

PROJECT INSPECTOR
CREDE’s Labor Compliance Division is highly experienced in providing third-party labor compliance monitoring, back audits, skilled and trained workforce verification, and certified payroll reporting on publicly funded construction projects throughout California.

We have successfully delivered labor compliance services across a wide range of public project types, including:

Municipal infrastructure (streets, utilities, transit)
Affordable housing developments
Water and wastewater infrastructure (pipelines, pump stations,storm drains) Public buildings and facilities
Federally funded transportation projects(under Caltrans and FHWA oversight) Our team is fully versed in California DIR and U.S. DOL requirements, including prevailing wage, apprenticeship standards, and skilled and trained workforce mandates. We are proficient in key compliance platforms such as LCP Tracker, Elation Systems, and the DIR's Certified Payroll Reporting (CPR)system.

Beyond field monitoring and payroll verification, we have extensive experience supporting clients during audits, hearings, and wage investigations. Our services include the preparation of audit responses, restitution documentation, and written findingsthat withstand DIR or Labor Commissionerscrutiny.

Proven Systems and Proactive Tools
Over the past decade, CREDE has developed a full suite of internal systems and tools designed to support contractors, protect public agencies, and streamline project compliance. These toolsinclude:

Labor compliance startup packetsfor preconstruction use Standardized checklistsfor every phase of construction
Template letters,sample forms, and pre-filled DIR documents Training and reference materialsfor contractors and subcontractors A library of frequently used documentstailored to prevailing wage, apprenticeship, and reporting requirements These materials ensure consistency in execution, promote contractor education, and minimize risk of non-compliance. In the event of an audit, they also provide a structured, documented trail of due diligence and enforcement.

Responsiveness and Capacity
To ensure timely and adequate staffing, we maintain a team of four dedicated labor compliance professionals ready to respond to project-related inquiries within 24 hours—and no later than three business days. We use a centralized communication system ([email protected]) monitored by the entire team, ensuring responsiveness and seamless coordination with both the City and contractors.

ASSISTANT PROJECT

MANAGER

COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 12 565

TEAM ASSIGNMENTS
Task Responsible Responsibility Assigned Team
Member
Task 1 – Third-Party Labor
Compliance Monitoring
Oversight of all labor compliance activities including invoicing, project coordination, and communication with the City
Director of Labor
Compliance
Day-to-day tracking of project timelines, documentation, and procedural compliance
Labor Compliance
Coordinator
Field-level support for site visits, on-site meetings, or in-person coordination
NorCal Area
Manager
Task 2 – Reporting Procedure
Development and Review
Creation and oversight of standardized CPR procedures,
preconstruction protocols, and communication with contractors Director of Labor
Compliance
CPR intake, review workflow setup, and coordination with contractors on schedule adherence
Labor Compliance
Analyst
Distribution of requirements, document tracking, and support during preconstruction meetings
Labor Compliance
Clerk
Task 3 – Labor Compliance
Monitoring and Support
Oversight of monitoring strategies, compliance review protocols, and hearing representation
Director of Labor
Compliance
Day-to-day CPR review, apprentice tracking, compliance assessments, reporting
Labor Compliance
Analyst
Field coordination, site interview support, and in-person document verification
NorCal Area
Manager
Document archiving, report preparation, and certified payroll tracking Labor Compliance Clerk
Internal QA, status reporting to City, and corrective action oversight Labor Compliance Coordinator
| 13
Key Staff Qualifications
The labor compliance professionals proposed for this contract possess direct experience in all aspects of the City’sscope of work. Responsibilities will be distributed asfollows:

CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 566 Harvest at Limoneira
Santa Paula, CA
CREDE provides Labor Compliance Oversight for
225 acres of offsite improvements at Harvest at
Limoneira, ensuring compliance with California DIR
Prevailing Wage requirements and coordinating
third-party audits with the City of Santa Paula. Our
team works closely with stakeholders to mitigate
risks and maintain a smooth, compliant
development process.

Provided Services Include:

CPR monitoring
Compliance with California DIR Prevailing
Wage requirements
Coordination and leadership of third-party
audits with the City of Santa Paula
Apprentice oversight
Pre-bid and pre-construction meetings
OCVIBE
Anaheim, CA
CREDE is providing Labor Compliance oversight
for OCVIBE, a $3.2 billion mixed-use development
near the Honda Center in Anaheim, CA. With 150+
contractors and growing, this transformative
project is set to reshape the area into a dynamic
urban hub. Our team ensures regulatory
compliance and supports efficient project
execution for one of Southern California’s largest
revitalization efforts.

Provided Services Include:

CPR monitoring and auditing
Compliance with California DIR requirements
Apprentice oversight and enforcement
Utilization of Elation Systems
Pre-bid and pre-construction meetings
Management of Solar Tax Credit impacts,
including triggering Davis-Bacon and IRA wage
rates
Project Experience
Project Duration: September 2023 – January 2028 (ant)
Project Duration: February 2017 – 2030 (ant)
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 14 567 L.A. CADA - Adult Treatment
Facility
Lynnwood, CA
CREDE is kicking off Labor Compliance Oversight
for the construction of an Adult Residential
Treatment Facility for Substance Use Disorder
(SUD). This L.A. CADA BHCIP project will create 25
much-needed residential beds, providing
evidence-based treatment for Transition-Age
Youth (TAY).s.

Provided Services Include:

CPR monitoring and auditing
Compliance with California DIR requirements
Compliance with Davis Bacon requirements
Stage and Federal Apprentice oversight and
enforcement
Utilization of Elation Systems
Pre-bid and pre-construction meetings
The Ranch
Rancho Mission Viejo, CA
CREDE is providing ongoing Labor Compliance
Oversight for the 6,000-acre, 30-year Rancho
Mission Viejo master-planned community. Our
team ensures compliance with California DIR
Prevailing Wage requirements, monitors Certified
Payroll Records (CPR), and conducts back audits
to mitigate risks and liabilities.

Provided Services Include:

CPR monitoring
Compliance with California DIR Prevailing
Wage requirements
Back audits
Onsite interviews
Apprentice oversight
Pre-bid and pre-construction meetings
Project Experience
Project Duration: June 2022 – 2035 (ant)
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 15 568 Universal Studios
Continuity of Work Agreement
Los Angeles, CA
CREDE is currently providing Continuity of Work
(CWA) Administration for all construction work
performed on NBCUniversal property. Our recent
projects in the Universal Sheriff Facility, a New
Office Building, P409 (Roller Coaster), Harry
Potter Land Lockers, Zonkos Remodel and the
Lower Lot Panda Remodel.

Provided Services Include:

Obtaining Letters of Assent
Scheduling and moderating Pre-Job Meetings with
Mark-Up Minutes
Assisting contractors in compliance obligations
regarding the CWA
Act as a liaison between the Trade Council and the
City of Alhambra
Attend site visits with Trade Representatives
Collect and Maintain CPR, FBS, and Union Trust
Reports
Project Duration: January 2021 – 2033 (ant)
Project Duration: April 2025 – January 2026
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 16 569 Project Experience
Tesoro Highlands
Santa Clarita, CA
CREDE is currently providing Labor Compliance
Oversight for a project involving the construction of a bridge, street improvements, and debris basin
enhancements, with a CFD (Community Facilities District) component. In addition, our team conducted a 2.5-year
back audit, successfully negotiating our client out of
pursuing a Storm Drain CFD that would have resulted in
over $5 million in restitution payments. The audit also identified an additional $15 million in potential liabilities to the DIR, DSLE, and apprenticeship committees in fees,
fines, and penalties.

Provided Services Include:

CPR monitoring
Compliance with California DIR Prevailing Wage
requirements
Back audits & Restitution
Onsite interviews
Apprentice oversight
Pre-bid and pre-construction meetings
Project Duration: September 2021 – October 2025
Project Duration: February 2021 – 2030 (ant)
Falloncrest “The Preserve”
Chino, CA
CREDE is currently providing Labor Compliance
Oversight for the off-sites streets, wet utilities, traffic signal, street light and landscape improvements of 125- acrea master-planned community that includes a mix of
commercial, residential, and open space. All
improvements made with public financing are being
audited by the City and County for LC compliance.

Provided Services Include:

CPR monitoring
Compliance with California DIR Prevailing Wage
requirements
Apprentice oversight
Pre-bid and pre-construction meetings
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 17 570

SCOPE OF WORK/IMPLEMENTATION

ASSISTANT PROJECT

MANAGER

COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 18 CREDE brings a proven, structured approach to labor compliance monitoring and enforcement—custom-designed to meet the City of South Lake Tahoe’s needs from 2025 through 2028. Our method ensures regulatory alignment, contractor support, administrative transparency, and audit resiliency.

We organize our implementation into three clear phases: Pre-Construction, During Construction, and Post-Construction, supported by standardized procedures, documentation tools, escalation protocols, and responsive staffing.

Phase 1: Pre-Construction

1.Contractor Eligibility Verification
The Labor Compliance Clerk confirms that each prime contractor and subcontractor holds valid California contractor licenses, active DIR registrations (PWCR#), required bonds, insurance, and has no history of state or federal debarment.

2.Bid Specification & Compliance Forms
The Labor Compliance Coordinator ensures bid documents reflect the appropriate wage determinations, classification standards, and include all required compliance forms.

3.DIR Project Registration
Once the contract is awarded, the Director of Labor Compliance registers the project with DIR, retrieves the project number, and communicatesit to City staff and contractorsfor inclusion in the preconstruction packet.

4.Pre-Construction Meeting & Packets
Led by the Labor Compliance Director or Analyst, we conduct thorough pre-construction meetings. We distribute a comprehensive “start-up packet,” including compliance checklists, wage and poster requirements, forms, document templates, and protocols. Contractors acknowledge receipt through signed forms.

Phase 2: During Construction

1.Weekly CPR Monitoring & SystemsIntegration
The Analyst reviews certified payroll reports using LCPtracker or Elation Systems for timely verification of wage rate compliance. Discrepanciestrigger documented follow-up with contractors.

2.Wage Oversight & Apprenticeship Tracking
We track apprenticeship ratios, fringe benefit payments, and restitution needs, with immediate escalation and corrective action plans as needed.

3.Onsite Inspections & Worker Interviews
Our NorCal Area Manager conducts field visits to verify jobsite postings and to interview workers based on established intervals or compliance risk triggers.

4.Communication & Enforcement
Logs detail all deficiencies and corrective actions. The Coordinator manages communication with contractors— email, phone, certified letters—to address issues and manage deadlines. Unresolved issues move through an escalation protocol ending with payment withholding recommendations by the Director of Labor Compliance.

5.Reporting Workflow & Documentation Management
Monthly Executive Summaries and CPR reports are provided to the City. All required documents are archived in an audit-ready,standardized file. We additionally assist with DIR or funding agency reporting as needed, following your RFP guidelines.
571

SCOPE OF WORK /IMPLEMENTATION

ASSISTANT PROJECT

MANAGER

COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 19 Phase 3: Post-Construction

1.Project Close-Out & Final Reporting
The Coordinator assembles all compliance documentation. The Director prepares final executive summaries that include project outcomes, compliance findings, and lessonslearned.

2.Audit Readiness & Handover
A complete, organized project folder is formally delivered to the City, including all forms, logs, CPR reports, inspection records, correspondence, and any findings, ensuring continuity and audit defense.

Additional Differentiators
Tools & Templates: We supply contractors with pre-designed checklists, letters, forms, and SOPs—ensuring consistency, reducing gaps, and protecting the City during any audit.

Rapid Responsiveness: Our team of four dedicated compliance professionals responds within 24 hours (up to three business days) via a shared, monitored email system—ensuring seamless coordination with your team and contractors.

Escalation Protocol: Structured steps guide timely resolution—from notification to corrective action, escalation to recommendations ofstop payments, and final closure.

Integration into Your Phased Delivery Schedule: Our methodology aligns directly with the phased construction schedule outlined in the RFP (pre-con, construction, reporting cadence) and can be adapted to each task order’s specific timeline.

Why This Approach Stands Out
High Documentation Readiness: Our approach mirrors best practices by emphasizing record completeness and audit defensibility.

Hybrid of Field and Admin Expertise: We uniquely combine robust administrative systems with hands-on field presence—aligned with California public worksstandards.

Adaptable and Scalable: Whether handling a small or large task order, each phase is scaled to match workload, funding source, and project complexity.

Aligned with City’s Expectations: Every task—from CPR monitoring and inspectionsto reporting and final auditsupport —is built to meet the City’sspecific labor compliance scope, as described in the RFP. 572
Service: Labor Compliance Services
Agency: City of South Lake Tahoe
Team: Rate: Note:

Director of Labor Compliance $ 175
Labor Compliance Manager $ 150
Labor Compliance Analyst $ 125
Labor Compliance Coordinator $ 115
Labor Compliance Clerk $ 105
Clerk Coordinator Analyst Manager Director Total Clerk Coordinator Analyst Manager Director Contractor Eligibility Verification 36 36 $ 3,780 $ - $ - $ - $ - $ 3,780 Bid Specification & Compliance Form Prep 36 36 $ - $ - $ - $ - $ 6,300 $ 6,300 DIR Project Registration 25 25 $ - $ - $ - $ - $ 4,375 $ 4,375 Collection & Review of DAS 140s 72 72 $ - $ 8,280 $ - $ - $ - $ 8,280 Collection & Review of DAS 142s 72 72 $ - $ 8,280 $ - $ - $ - $ 8,280 Collection & Review of FBS 72 72 $ - $ 8,280 $ - $ - $ - $ 8,280 Collection & Review of CPR for DIR / Davis Bacon Compliance 819 819 $ - $ - $102,375 $ - $ - $ 102,375 Collection & Review of Monthly Training Funds 108 108 $ - $ - $ 13,500 $ - $ - $ 13,500 Collection & Review of Apprenticeship Ratio Requirements 108 108 $ - $ - $ 13,500 $ - $ - $ 13,500 Pre-Construction Meetings 36 36 $ - $ - $ - $ - $ 6,300 $ 6,300 Job Site Inspection 72 72 $ - $ - $ - $10,800 $ - $ 10,800 Monthly Reporting 72 72 $ - $ - $ - $ - $ 12,600 $ 12,600 Contractor Close Out 72 72 $ - $ 8,280 $ - $ - $ - $ 8,280 Represent City at Hearings 72 72 $ - $ - $ - $ - $ 9,000 $ 9,000 Section 3, DBE. WBE, MBE Verification and Enforcement 72 72 $ - $ - $ - $ - $ 9,000 $ 9,000 TOTALS:……………………………………………………………………. 36 288 1,035 72 169 1600 $ 3,780 $ 33,120 $129,375 $10,800 $ 29,575 $ 224,650 Hours Amount
This Proposal Worksheet outlines CREDE's project-specific cost proposal for the City of South Lake Tahoe, covering 36 months of construction, including a not-to-exceed amount. The labor rates, estimated hours, and associated costs listed are subject to negotiation.

CREDE utilizes Sage® for time tracking and billing, with time recorded in 15-minute increments. Invoices are generated and emailed to the client monthly, based solely on work performed. A detailed billing statement is provided, clearly outlining all activities to ensure full transparency.

Project Budget
Description Total
Construction January 2026 - December 2028
Phase Approx. Dates
Estimated Construction Value: $40 Million
573

REFERENCES

ASSISTANT PROJECT

MANAGER

COORDINATOR
CITY OF SOUTH LAKE TAHOE | LABOR COMPLIANCE SERVICES - RFP 08-26-2025 | 22 Below are selected references for relevant labor compliance services provided by CREDE. Each project reflects our experience managing third-party labor compliance across California, in alignment with the services requested by the City of South Lake Tahoe.

1. Anaheim Real Estate Partners, LLC
Project Location: Anaheim, CA
Contact Name & Title: Time Blue - Sr. Vice President of Construction Phone: 714-704-2465
Email: [email protected]
Description of Services: Labor Compliance Monitoring
Dates of Service: September 2023 - January 2028

2. Newport Pacific Land
Project Location: Santa Clarita, CA
Contact Name & Title: Max Patterson - Project Manager
Phone: 949-945-2557
Email: [email protected]
Description of Services: Labor Compliance Monitoring
Dates of Service: September 2021 - December 2025

3. RMV Realty Inc
Project Location: Rancho Mission Viejo, CA
Contact Name & Title: Kelly Haymes- Director of Contracts and Reimbursement Phone: 949-240-3363
Email: [email protected]
Description of Services: Labor Compliance Monitoring
Dates of Service: June 2022 - 2035

2. City of Alhambra
Project Location: Alhambra, CA
Contact Name & Title: Kip Su - Engineering Associate
Phone: 626-570-3228
Email: [email protected]
Description of Services: Labor Compliance Monitoring & CWA Administration Dates of Service: May 2025 - February 2026
574
Labor Compliance
Chantel Shore
(253) 355-9306
[email protected]
Development Services
James Nelson
(949) 398-6733
[email protected]
m
Corporate Office
(949) 988-3270
www.credegroup.com

DEPARTMENTS
Reimbursement
Tim Markel
(949) 988-7158
[email protected]
Bid Administration
Erica Langham
(949) 988-3274
[email protected]
CREDE Construction Advisory, LLC
575

C-XXX-XXXX

EXHIBIT B

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

By______________________________ Date ________________________________ Colby Durnin, CEO/Manager
576

C-XXX-XXXX

EXHIBIT C
Certificate of Insurance
577
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
9/8/2025
39462
CREDE Construction Advisory, LLC
Dirtonu, Inc. dba: Murow Development Consutants
18301 Von Karman, Ste 510
Irvine, CA 92612
16543
A 1,000,000
X X VUMB0206335 9/15/2024 9/15/2025 100,000
5,000
1,000,000
2,000,000
2,000,000
A 1,000,000
X X VUMB0206335 9/15/2024 9/15/2025
NO OWNED AUTOS A 5,000,000
X X VUMB0206345 9/15/2024 9/15/2025 5,000,000
B E&O/Prof. Liability BFLPMLTCA011400_021902_02 12/14/2024 Each Claim/Aggregate 2,000,000 City of South Lake Tahoe, its elected or appointed officers, officials, employees, agents and volunteers are included as an additional insured regarding General and Auto Liability, on a primary and non-contributory basis, as required by written contract. Waiver of subrogation applies in favor of the additional insureds, as required by written contract.

City of South Lake Tahoe
1901 Lisa Waloff Way
South Lake Tahoe, CA 96150
CREDEMP-01 JMARTIN
Bryson Casualty Insurance Services Inc
3777 Long Beach Blvd
5th Floor
Long Beach, CA 90807
Jeremy Martin
[email protected]
Berkley Assurance Company
Texas Insurance Company
12/14/2025
X
X
X X X
X X
X
X
X
578

COMMERCIAL GENERAL LIABILITY
CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations As required by written contract executed prior
to the date of occurrence but only to the extent
permitted by law and the insurance afforded to
such additional insured will not be broader than
that which you are required by the contract or
agreement to provide for such additional insured.

As designated in written contract with the Named
Insured.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products-completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.

Policy: VUMB0206335
579

COMMERCIAL GENERAL LIABILITY
CG 20 33 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 33 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – AUTOMATIC STATUS WHEN

REQUIRED IN A WRITTEN CONSTRUCTION

AGREEMENT WITH YOU
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Section II – Who Is An Insured is amended to
include as an additional insured any person or
organization for whom you are performing
operations when you and such person or
organization have agreed in writing in a contract or
agreement that such person or organization be
added as an additional insured on your policy.

Such person or organization is an additional
insured only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured.

However, the insurance afforded to such
additional insured:

1. Only applies to the extent permitted by law;
and

2. Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

A person's or organization's status as an
additional insured under this endorsement ends
when your operations for that additional insured
are completed.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to:

1. "Bodily injury", "property damage" or "personal
and advertising injury" arising out of the
rendering of, or the failure to render, any
professional architectural, engineering or
surveying services, including:
a. The preparing, approving, or failing to
prepare or approve, maps, shop drawings,
opinions, reports, surveys, field orders,
change orders or drawings and
specifications; or
b. Supervisory, inspection, architectural or
engineering activities.

This exclusion applies even if the claims
against any insured allege negligence or other
wrongdoing in the supervision, hiring,
employment, training or monitoring of others by
that insured, if the "occurrence" which caused
the "bodily injury" or "property damage", or the
offense which caused the "personal and
advertising injury", involved the rendering of or
the failure to render any professional
architectural, engineering or surveying
services.

Policy Number: VUMB0206335
580

Page 2 of 2 ends

2. "Bodily injury" or "property damage" occurring
after:
a. All work, including materials, parts or
equipment furnished in connection with
such work, on the project (other than
service, maintenance or repairs) to be
performed by or on behalf of the additional
insured(s) at the location of the covered
operations has been completed; or
b. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or
subcontractor engaged in performing
operations for a principal as a part of the
same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

The most we will pay on behalf of the additional
insured is the amount of insurance:

1. Required by the contract or agreement you
have entered into with the additional insured;
or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
581
VCAS2035 11 10 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY WORDING
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE
With respect to coverage provided to an additional insured via attachment of an Additional Insured endorsement to this policy, such coverage is primary insurance and we will not seek contribution from any other insurance available to that additional insured.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED Policy Number: VUMB0206335
582

COMMERCIAL GENERAL LIABILITY
CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

SCHEDULE
Name Of Person(s) Or Organization(s):

Any person or organization to whom or to which you are obligated by virtue of a written contract to waiver your right of recovery.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery against the person(s)
or organization(s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that the insured has waived its right of recovery against
such person(s) or organization(s) prior to loss. This
endorsement applies only to the person(s) or
organization(s) shown in the Schedule above.

Policy Number: VUMB0206335
583
© 1988-2016 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

CERTIFICATE HOLDER
ACORD 25 (2016/03)

AUTHORIZED REPRESENTATIVE

CANCELLATION

DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE
JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER:

CLAIMS-MADE OCCUR

COMMERCIAL GENERAL LIABILITY
PREMISES (Ea occurrence) $ DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
DED RETENTION $ CLAIMS-MADE OCCUR
$ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR

LTR TYPE OF INSURANCE POLICY NUMBER

POLICY EFF
(MM/DD/YYYY) POLICY EXP(MM/DD/YYYY) LIMITS
PER

STATUTE OTH- ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$

ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under DESCRIPTION OF OPERATIONS below
(Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

AUTOMOBILE LIABILITY ANY AUTO

ALL OWNED SCHEDULED

HIRED AUTOS NON-OWNED

AUTOS AUTOS
AUTOS
COMBINED SINGLE LIMIT BODILY INJURY (Per person)
BODILY INJURY (Per accident) PROPERTY DAMAGE $$
$
$

INSD

ADDL WVDSUBR
N / A
$
$
(Ea accident)
(Per accident)
OTHER:

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

INSURED
PHONE
(A/C, No, Ext): PRODUCER
E-MAIL
ADDRESS:

FAX
(A/C, No): CONTACT NAME:

NAIC #
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

INSURER(S) AFFORDING COVERAGE

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
IN ACCORDANCE WITH THE POLICY PROVISIONS.

Acct#: 2786568 09/10/2025 LOCKTON COMPANIES, LLC 888-828-8365 3657 Briarpark Dr., Suite 700 Houston, TX 77042 Indemnity Insurance Company of North America 43575 CREDE Construction Advisory, LLC 18301 VON KARMAN AVE STE 510 IRVINE, CA 92612-0101 A X C72348837 10/01/2024 10/01/2025
X
1,000,000 1,000,000 1,000,000 WAIVER OF SUBROGATION IN FAVOR OF CERTIFICATE HOLDER WHERE REQUIRED BY WRITTEN CONTRACT. 30 DAY NOTICE OF CANCELLATION APPLIES [email protected] City of South Lake Tahoe SOUTH LAKE TAHOE CA 96150 1901 Lisa Maloff Way 584
WC 90 03 75 (05/18)
Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Policy Number
Symbol: Number:

Policy Period
TO
Effective Date of Endorsement
Issued By (Name of Insurance Company)
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us.

You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. ( X ) Specific Waiver
Name of person or organization:
( ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.

2. Operations:

3. Premium:

The premium charge for this endorsement shall be INCLUDED percent of the California premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described.

4. Minimum Premium: INCLUDED
Authorized Agent
10/01/2024 10/01/2025 C72348837 City of South Lake Tahoe 1901 Lisa Maloff Way SOUTH LAKE TAHOE, CA 96150 WLR CREDE Construction Advisory, LLC IRVINE, CA 92612-0101 18301 VON KARMAN AVE STE 510 Indemnity Insurance Company of North America 09/10/2025 585
Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Policy Number
Symbol: Number:

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

NOTICE TO OTHERS ENDORSEMENT - SPECIFIC PARTIES
A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic or other form of notification as we determine, to the persons or organizations listed in the schedule set out below {the "Schedule"). You or your representative must provide us with both the physical and e-mail address of such persons or organizations, and we will utilize such e-mail address or physical address that you or your representative provided to us on such Schedule.

B. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy.

C. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy.

D. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with the information necessary to complete the Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail and physical address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement.

E. We may arrange with your representative to send such notice in the event of any such cancellation.

F. You will cooperate with us in providing, or in causing your representative to provide, the e-mail address and physical address of the persons or organizations listed in the Schedule.

G. This endorsement does not apply in the event that you cancel the Policy.

SCHEDULE
Name of Certificate Holder E-Mail Address Physical Address All other terms and conditions of this Policy remain unchanged.

This endorsement is not applicable in the states of AZ, FL, ID, ME, NC, NJ, NM, TX and WI.

Authorized Representative
WC 99 03 71 (01/11) Page 1 of 1
CREDE Construction Advisory, LLC IRVINE, CA 92612-0101 18301 VON KARMAN AVE STE 510 10/01/2024 10/01/2025 09/10/2025 C72348837 City of South Lake Tahoe 1901 Lisa Maloff Way SOUTH LAKE TAHOE, CA 96150 WLR Indemnity Insurance Company of North America 586
© 1988-2016 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

CERTIFICATE HOLDER
ACORD 25 (2016/03)

AUTHORIZED REPRESENTATIVE

CANCELLATION

DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE
JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER:

CLAIMS-MADE OCCUR

LTR TYPE OF INSURANCE POLICY NUMBER

POLICY EFF
(MM/DD/YYYY) POLICY EXP(MM/DD/YYYY) LIMITS
PER

STATUTE OTH- ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$

ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under DESCRIPTION OF OPERATIONS below
(Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

AUTOMOBILE LIABILITY ANY AUTO

ALL OWNED SCHEDULED

HIRED AUTOS NON-OWNED

AUTOS AUTOS
AUTOS
COMBINED SINGLE LIMIT BODILY INJURY (Per person)
BODILY INJURY (Per accident) PROPERTY DAMAGE $$
$
$

INSD

ADDL WVDSUBR
N / A
$
$
(Ea accident)
(Per accident)
OTHER:

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

INSURED
PHONE
(A/C, No, Ext): PRODUCER
E-MAIL
ADDRESS:

FAX
(A/C, No): CONTACT NAME:

NAIC #
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

INSURER(S) AFFORDING COVERAGE

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
IN ACCORDANCE WITH THE POLICY PROVISIONS.

Acct#: 2786568 09/10/2025 LOCKTON COMPANIES, LLC 888-828-8365 3657 Briarpark Dr., Suite 700 Houston, TX 77042 Indemnity Insurance Company of North America 43575 CREDE Construction Advisory, LLC 18301 VON KARMAN AVE STE 510 IRVINE, CA 92612-0101 A X C73965834 10/01/2025 10/01/2026
X
1,000,000 1,000,000 1,000,000 WAIVER OF SUBROGATION IN FAVOR OF CERTIFICATE HOLDER WHERE REQUIRED BY WRITTEN CONTRACT. 30 DAY NOTICE OF CANCELLATION APPLIES [email protected] City of South Lake Tahoe SOUTH LAKE TAHOE CA 96150 1901 Lisa Maloff Way 587
WC 90 03 75 (05/18)
Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Policy Number
Symbol: Number:

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. ( X ) Specific Waiver
Name of person or organization:
( ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.

2. Operations:

3. Premium:

4. Minimum Premium: INCLUDED
Authorized Agent
10/01/2025 10/01/2026 C73965834 City of South Lake Tahoe 1901 Lisa Maloff Way SOUTH LAKE TAHOE, CA 96150 WLR CREDE Construction Advisory, LLC IRVINE, CA 92612-0101 18301 VON KARMAN AVE STE 510 Indemnity Insurance Company of North America 10/01/2025 588
Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Policy Number
Symbol: Number:

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.

E. We may arrange with your representative to send such notice in the event of any such cancellation.

F. You will cooperate with us in providing, or in causing your representative to provide, the e-mail address and physical address of the persons or organizations listed in the Schedule.

G. This endorsement does not apply in the event that you cancel the Policy.

SCHEDULE
Name of Certificate Holder E-Mail Address Physical Address All other terms and conditions of this Policy remain unchanged.

This endorsement is not applicable in the states of AZ, FL, ID, ME, NC, NJ, NM, TX and WI.

Authorized Representative
WC 99 03 71 (01/11) Page 1 of 1
CREDE Construction Advisory, LLC IRVINE, CA 92612-0101 18301 VON KARMAN AVE STE 510 10/01/2025 10/01/2026 10/01/2025 C73965834 City of South Lake Tahoe 1901 Lisa Maloff Way SOUTH LAKE TAHOE, CA 96150 WLR Indemnity Insurance Company of North America 589
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:13
Agenda Item: Professional Service Agreement with Eastern Sierra Engineering for On-call Inspection and Materials Testing
Executive Summary: The City of South Lake Tahoe Public Works Department requires certified materials testing and inspection services to support its 2025â€“2028 Capital Improvement Program, which includes multiple large-scale, concurrent projects. Because these services are not available inhouse, the City issued a Request for Proposals on July 24, 2025, and received three qualified submittals.

Following review, Eastern Sierra Engineering was selected as the most qualified firm to provide on-call services.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute the Professional Services Agreement with Eastern Sierra Engineering for on-call materials testing and inspection services in an amount not to exceed $400,000.

Responsible Staff Member: Lilian Iverson, Engineering Technician Reviewed and Approved By: John Dickinson, Interim Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01 Staff Report - Materials Testing.docx
02 Materials Testing PSA.pdf
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Council Agenda Report September 23, 2025 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: PSA for On-Call Inspection and Materials Testing Services Location:Citywide
Responsible Staff Member: John Dickinson, Interim Public Works Director, (530) 542-6182 Background: The Public Works Department of the City of South Lake Tahoe routinely delivers a broad range of capital improvement projects, including erosion control, complete streets, and roadway rehabilitation. As part of these construction efforts, the City is responsible for ensuring that all construction methods and materials conform to approved project plans, specifications, and applicable codes.

A critical component of this quality assurance process is the use of a certified materials testing laboratory. These services are essential for verifying that construction materials incorporated into City projects meet or exceed the standards outlined in the project specifications. Because the City does not have in-house capabilities to perform these specialized testing and inspection services, a qualified consulting firm is required to fulfill this role. These firms help ensure regulatory compliance while maintaining the safety, durability, and integrity of public infrastructure.

The City has developed a comprehensive three-year Capital Improvement Program (CIP) for the 2025–2028 construction seasons. This program includes multiple large-scale projects, many of which are scheduled to run concurrently and are funded through a combination of local, state, and federal sources. Given the scale and complexity of this program, City staff may require additional support for field inspections and materials testing throughout the construction season to ensure consistent quality control and staffing coverage.

Issue and Discussion: On July 24, 2025, the Public Works Department issued a Request for Proposals (RFP) for on-call materials testing and inspection services to support the City’s capital improvement program during the 2025–2028 construction seasons. The RFP was advertised for four weeks via PlanetBids. At the close of the solicitation period, the City received three proposals from qualified firms.
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Council Agenda Report September 23, 2025 Page 2 of 3
Table A below lists the firms that submitted qualifications.

Firm Location
Eastern Sierra Engineering Zephr Cove, NV
Lumos & Associates Carson City, NV
Certerra Black Eagle Consulting Carson City, NV
Table A – Firms submitting Proposals
All proposals were distributed to four evaluation team members from the Accounting and Public Works Departments. Each evaluator independently reviewed and scored the proposals based on the criteria outlined in the RFP. The cumulative scores were used to establish final rankings.

Table B below lists the scoring/rank.

Firm Top Ranking
Eastern Sierra Engineering 1
Lumos & Associates 2
Certerra Black Eagle Consulting 3
Table B – Cumulative Score and Rank
Upon review of the proposals and follow-up discussions, staff determined that Eastern Sierra Engineering demonstrated a strong understanding of the scope of work and is well-qualified to provide the services required.

The City typically enters into multiple construction contracts each year, with each contractor responsible for building the project in accordance with approved plans and specifications. It is the City's responsibility to ensure that these projects are supported by appropriate field and laboratory observation and testing to confirm compliance with construction standards and best practices.

The proposed agreement with Eastern Sierra Engineering will allow the City to retain the services of a qualified consultant to support on-call materials testing and inspection. The contract will remain in effect for three years and will enable the City to issue annual work orders as needed for each construction season. This approach will streamline the construction management process by avoiding the need to issue a separate RFP and contract for each individual project.

Financial Implications: Eastern Sierra Engineering has submitted a cost schedule as outlined in the Professional Services Agreement (PSA). The contract will have a not-to-exceed amount of $400,000. Each task assigned under the agreement will be initiated through a separate task order or work authorization, with a clearly defined scope and not-to-exceed amount based on the estimated construction value of the specific project. This on-call structure enables the City to manage multiple projects efficiently while ensuring consistent quality assurance and regulatory compliance across all construction activities.

This contract will be utilized exclusively for projects that have allocated and approved budgets. No task orders or work authorizations will be issued for projects lacking appropriate budget authorization, ensuring alignment with approved funding allocations. 592
Council Agenda Report September 23, 2025 Page 3 of 3
Environmental Considerations:

There are no environmental concerns specifically associated with retaining the services of an oncall materials testing and inspection firm. Each construction project to which this consultant will be assigned has already undergone the appropriate environmental review process in accordance with CEQA, NEPA, or TRPA requirements, as applicable to each project.

Policy Implications:

Retaining an on-call materials testing and inspection firm supports the City’s ongoing efforts to maintain quality assurance across capital improvement projects. This agreement will strengthen the City’s capacity to manage construction oversight activities internally and help ensure that projects are delivered in accordance with approved plans, specifications, and all applicable standards.

The contract also aligns with several of the City’s strategic priorities. It advances Improve Transportation by supporting the timely completion of projects that expand road maintenance and repaving efforts. Additionally, it promotes Recreation and Equitable Access for All by aiding the City in addressing service and infrastructure gaps in recreational facilities and multi-modal transportation networks.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 23rd day of September 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Eastern Sierra Engineering, Inc. (Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services and Compensation,” attached hereto and incorporated herein by reference. Exhibit A also outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue through December 31, 2028.
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3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit A which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $400,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant 595

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for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest. 596

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9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material 597

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inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.
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City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
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ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this 600

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Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has 601

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been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Eastern Sierra Engineering
4515 Towne Drive
Reno, NV 89521
Provide a copy to: ESE, Inc. ATTN: Jennifer Roman
PO Box 1819
Zephyr Cove, NV 89448 775-588-7178 x 106
[email protected]

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
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19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). 603

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b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit B. Further, Consultant shall require that the language of the certification in Exhibit B be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.
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27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT: Eastern Sierra Engineering By___________________________ By ________________________________ Tamara Wallace, City Mayor Jennifer Roman, Principal Engineer Date __________________________ Date _____________________________ Business License # _________________
APPROVED AS TO FORM:

By____________________________ Date ______________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date ________________________________ Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services and Compensation
Exhibit B – Anti-Lobbying Certification
Exhibit C – Certificate of Insurance (COI)
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EXHIBIT A

SCOPE OF SERVICES AND COMPENSATION
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RFP 08-25-2025 – On-Call Inspection
and Materials Testing Services
Presented to the City of South Lake Tahoe, CA
Eastern Sierra
Engineering
4515 Towne Drive
Reno, NV 89521
(775) 828-7200
UEI#: KXP9NK68JC41
EngineeringTheEarth.com
August 2025
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Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 2 of 16 Eastern Sierra Engineering
4515 Towne Drive
Reno, NV 89521
(775) 828-7200
EngineeringTheEarth.com
August 25, 2025
Director of Public Works
City of South Lake Tahoe
1740 D Street – South Lake Tahoe, CA 96150
RE: Proposal for On-Call Inspection and Materials Testing Services (2025 - 2028) Dear Director,
On behalf of Eastern Sierra Engineering (ESE), a Civil Solutions Associates, Inc. company, we are pleased to submit our proposal to provide On-Call Inspection and Materials Testing Services for the City of South Lake Tahoe during the 2025 through 2028 construction seasons.

ESE has proudly supported public agencies throughout Nevada and California for more than 25 years, and we value the opportunity to bring that experience forward in service to the City of South Lake Tahoe. We understand that these services are central to the success of the City’s capital improvement program, and we are committed to delivering the responsiveness, dependability, and accountability that on-call work requires. With our office in Zephyr Cove located only minutes from City Hall, we are positioned to respond quickly, coordinate closely with City staff, and remain accessible throughout the duration of the agreement.

To strengthen our support further, ESE has partnered with Comstock Construction Services. This partnership expands the City’s inspection coverage while keeping prime responsibility for management, communication, and quality firmly with ESE. The arrangement gives the City added confidence that adequate resources will be available during peak demand periods, without compromising accountability or consistency.

As requested in the RFP, this proposal will remain valid for a minimum of 120 calendar days from the date of submittal. Any correspondence or questions regarding this proposal may be directed to Dennis Brown. We appreciate your consideration and look forward to working with the City of South Lake Tahoe to deliver safe, high-quality public improvements for years to come.

Sincerely,
Jennifer Roman, P.E. Dennis Brown Tyler Hough
Principal Engineer Director of CMT Services President
Eastern Sierra Engineering Eastern Sierra Engineering Comstock Construction Services 308 Dorla Court, Ste 205 4515 Towne Drive P.O. Box 18013 Zephyr Cove, NV 89448 Reno, NV 89521 Reno, NV 89511
(775) 588-7178 Office (760) 937-1385 Direct (775) 241-2224 Direct [email protected] [email protected] [email protected] 609
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 3 of 16 Table of Contents
Executive Summary ................................................................................................................................ 4 Company History, Background, and Experience ....................................................................................... 5 Project Inspector and Project Team ......................................................................................................... 6 Key Personnel ..................................................................................................................................... 7 Scope of Work/Implementation............................................................................................................... 9 Project Budget and Cost Management................................................................................................... 10 Implementation of Cost Control......................................................................................................... 11 Risk Reduction & Transparency .......................................................................................................... 11 Description of Recent Projects/References............................................................................................ 12 Mono County – On-Call Construction Materials Testing and Inspection Services .............................. 12 Lone Pine Sidewalk Improvements – Inyo County, California (2020–2024) ........................................ 13 Carson City School District – On-Call CMT and Inspection Services (2025) ...................................... 13 California Avenue Reconstruction (2023)........................................................................................ 13 Tahoe Asphalt Materials Testing Services (2010 - Current) ............................................................... 14 APPENDIX A -Project Execution Team .................................................................................................... 15 610
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 4 of 16 Executive Summary
Eastern Sierra Engineering (ESE), a Civil Solutions Associates, Inc. company, is pleased to present our qualifications to provide On-Call Inspection and Materials Testing Services for the City of South Lake Tahoe during the 2025–2028 construction seasons. For over 25 years, ESE has partnered with public agencies throughout Nevada and California to deliver infrastructure improvements ranging from roadway reconstruction and stormwater upgrades to ADA-compliant pedestrian facilities and multi-modal transportation systems. Our work is defined by technical rigor, constructability, and long-term performance.

ESE’s foundation is its deep local presence. Our Zephyr Cove office—just minutes from South Lake Tahoe— ensures our team brings direct knowledge of the City’s expectations, jurisdictional requirements, and the unique challenges of working in the Tahoe Basin. This proximity enables rapid mobilization, close coordination with City staff, and an ability to anticipate local conditions such as weather, seasonal traffic, and construction sequencing. Our long experience with TRPA and Lahontan permitting frameworks allows us to identify and address challenges early, helping projects advance smoothly from planning through construction.

ESE operates AASHTO-, Caltrans-, and CCRL-accredited laboratories in Reno, NV, and Bishop, CA, supported by two mobile labs for on-site testing. Our team holds current ACI, BPI, QSP, NAQTC, ICC, and Caltrans certifications. We apply the City’s Quality Assurance Program (QAP) and Independent Assurance Program (IAP) requirements to every assignment and ensure all materials and workmanship meet contract specifications, safety standards, funding criteria, and prevailing wage requirements. When needed, our registered professional engineers also provide constructability reviews—offering practical, engineeringbased insight to anticipate design or field challenges.

To strengthen responsiveness and field coverage, ESE has partnered with Comstock Construction Services, a respected regional inspection firm with decades of hands-on experience in Tahoe Basin construction.

Comstock’s certified inspectors bring practical knowledge of TRPA permitting, tourist-related access constraints, and climate-driven limitations—bolstering ESE’s technical capabilities and local insight. This partnership enables our team to help the City resolve field issues quickly, minimize delays, and manage costs effectively. ESE retains full responsibility for management, quality, and communication, while Comstock increases our capacity to support concurrent projects and peak periods. Together, we deliver consistent standards, streamlined communication, and reliable results—on a task-order basis aligned with City priorities and budgets.

Our approach emphasizes collaboration at every level. We integrate with City staff, maintain open communication with contractors and agencies, and engage stakeholders throughout. This team-oriented model allows us to identify issues early, recommend cost-effective solutions, and resolve field challenges efficiently. By combining certified technical expertise, regional experience, and trusted partnerships, ESE provides a low-risk, high-value service model that protects the City’s infrastructure investments. With proven success in South Lake Tahoe and the surrounding region, ESE—supported by Comstock—offers a responsive, technically strong, and collaborative team ready to deliver safe, high-quality capital improvements that reflect community priorities and stand the test of time. 611
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 5 of 16 Company History, Background, and Experience
Eastern Sierra Engineering (ESE), established in 1996, is a multidisciplinary firm providing civil and geotechnical engineering, construction management, surveying, and construction materials testing and inspection services. We operate AASHTO-accredited and Caltrans-certified laboratories in Reno, Nevada, and Bishop, California, supported by two mobile labs allowing rapid on-site testing. Our engineering team includes licensed Professional Engineers in California, and our inspection staff hold current certifications through ACI, BPI, QSP, NAQTC, ICC, and Caltrans. These qualifications ensure services are delivered by appropriately certified personnel and meet or exceed City, State, and Federal standards, including the City’s Quality Assurance Program (QAP) and Independent Assurance Program (IAP). With these accredited capabilities, we support a diverse range of capital projects, including roadway reconstruction, drainage improvements, ADA facilities, stormwater treatment, and multimodal transportation systems.

Our Zephyr Cove office, located minutes from South Lake Tahoe, provides unmatched familiarity with the City’s expectations, specifications, regulatory processes, environmental constraints, and local suppliers.

This deep local presence is complemented by decades of experience navigating Tahoe Regional Planning Agency (TRPA) and Lahontan Regional Water Quality Control Board requirements. By anticipating permitting and compliance needs early, ESE helps reduce risk, avoid delays, and ensure that projects advance smoothly from planning through construction.

Jennifer Roman, P.E., Project Executive, and Dennis Brown, Director of Construction Materials Testing Services, provide leadership. Jennifer has over 25 years of civil engineering experience in roadway, drainage, and stormwater projects throughout the Basin. Dennis has nearly two decades of experience managing construction materials testing and inspection programs for municipal, state, and transportation agencies.

Their combined leadership ensures that every task order is managed with technical rigor, constructability, and efficiency.

ESE has partnered with Comstock Construction Services to strengthen capacity and responsiveness further.

In addition to expanding ESE’s bench of certified inspectors, Comstock has earned a strong reputation for collaboration and technical reliability. Since its inception, Comstock has remained committed to providing clients with high-quality staff, dependable services, and a passion for project success. With decades of local experience, their inspectors possess the knowledge, certifications, and expertise to integrate seamlessly with ESE—ensuring qualified inspection coverage during peak construction and concurrent task orders. ESE retains full prime responsibility for management, quality assurance, and client communication. This partnership offers the City expanded resources with the accountability of a single prime consultant— ensuring consistency, streamlined communication, and reduced risk.

ESE’s proven record includes on-call and project-specific contracts with the City of South Lake Tahoe, Caltrans District 9, Douglas County, the Town of Truckee, and Inyo and Mono Counties. Across each assignment, we have demonstrated our ability to mobilize quickly, maintain rigorous documentation, and deliver accurate, actionable results.
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Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 6 of 16 Project Inspector and Project Team
Eastern Sierra Engineering (ESE), supported by Comstock Construction Services, has assembled a project team designed to provide strong leadership, dependable field services, and seamless coordination with the City. Jennifer Roman, P.E., serves as the Responsible Engineer and Project Executive, ensuring contract compliance, engineering accuracy, and executive oversight of project execution. She will also direct constructability reviews, applying her extensive experience with Tahoe Basin infrastructure and regulatory processes to evaluate design documents and provide practical, engineering-based recommendations.

Dennis Brown, Director of Construction Materials Testing Services, will serve as the Project Manager, overseeing inspection and materials testing services. He manages task orders, oversees staffing assignments, maintains technical consistency, and is the primary liaison with City staff to ensure clear communication and responsive project management.

Chris Marvel, Laboratory Manager, works closely with Dennis. Chris oversees all laboratory resources assigned to this contract, ensuring that testing operations remain fully aligned with project schedules and the City’s reporting requirements. His role centers on coordinating laboratory staff, tracking workflow, and delivering results to the Project Manager and City staff in the timeframes needed to support active construction. Chris’s leadership in managing people, schedules, and laboratory resources ensures seamless integration between field inspectors and laboratory operations, giving the City confidence that testing services will be delivered accurately, efficiently, and without delay.

In the field, Richard Machado, Senior Special Inspector, serves as the City’s primary on-site representative. As the lead inspector, Richard performs daily inspection and testing activities, verifying compliance with project requirements, and coordinates with contractors to resolve field issues. Richard also serves as the “boots on the ground” presence, engaging directly with the public, including homeowners, businesses, and visitors, to ensure clear communication and minimize disruption. Bill Caraway, Senior Inspector, and Damian Branco, Field Inspector and QSP, support Richard by providing experienced field support and continuity as his direct team.

In addition to these key personnel, our team includes a deep bench of professional engineers and certified technical staff who will be available to provide specialized expertise and ensure responsive support throughout the contract’s duration. Please see the Inspector Matrix in the APPENDIX section of this proposal for a list of those names and qualifications.
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Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 7 of 16 Key Personnel
Jennifer Roman, PE - Principal Engineer / Project Executive Jennifer has over 25 years of engineering experience in the Tahoe Basin, specializing in roadway design and reconstruction, resurfacing, drainage improvements, erosion control, stormwater treatment, stream environment zone restoration, pedestrian and bikeway facilities, campground development, and water and utility system upgrades. She has managed projects from preliminary analysis through construction, including condition assessments, alternatives evaluation through the SWQIC process, utility coordination, PS&E preparation, permitting, bidding, construction oversight, and project closeout. Jennifer’s expertise extends to water, wastewater, and stormwater utility projects in environmentally sensitive mountain regions, where she has successfully balanced infrastructure needs with regulatory compliance and long-term performance. Her experience includes construction management and materials testing for diverse public works projects, from roadway and drainage systems to large-scale water infrastructure such as earthen dams and effluent storage facilities. She has worked extensively with Basin agencies, including TRPA, Lahontan RWQCB, Caltrans, USFS, Placer County, the City of South Lake Tahoe, and multiple utility districts, giving her unmatched familiarity with Tahoe-specific regulatory processes. Known for her leadership, clear communication, and collaborative approach, Jennifer ensures projects meet technical requirements, environmental standards, and community goals. She is a trusted partner in delivering high-quality infrastructure improvements throughout the Basin.

Dennis Brown – Project Manager / Director of CMT Services Dennis brings nearly two decades of experience in construction materials testing, inspection, and quality control for roadway, utility, and public works projects across the Eastern Sierra and northern Nevada. As ESE’s Director of Construction Materials Testing Services, he oversees laboratory and field-testing operations for soils, aggregate, asphalt, concrete, and other construction materials. He also serves as the firm’s Radiation Safety Officer in California and Nevada. Dennis has directed quality assurance and quality control on high-profile infrastructure projects, safeguarding construction quality and resolving complex issues in real time with practical, effective solutions. He is recognized for developing material mix designs and monitoring compliance during production. He works closely with contractors and producers to identify issues early, maintain specification requirements, and support long-term project performance. His leadership is defined by intuition, foresight, and decisive problem-solving, along with the ability to inspire inspection teams, fostering accountability, collaboration, and continuous improvement to ensure projects are delivered on schedule, within budget, and to the highest safety and performance standards.

Richard Machado – Field Supervisor / Senior Special Inspector / Qualified SWPPP Practitioner (QSP) Richard has over a decade of experience in construction inspection, materials testing, and field supervision for public works, transportation, and infrastructure projects across California and Nevada. As Field Supervisor for this contract, he will oversee daily inspection and testing operations, ensuring services comply with City, State, and Federal requirements. From 2021 to 2024, Richard served as Senior Inspector and Project Manager on the City of South Lake Tahoe’s on-call contracts, giving him firsthand knowledge of the City’s specifications, permitting workflows, and coordination protocols. His time working directly with City staff and local contractors has built a foundation of trust, familiarity, and responsiveness, making him uniquely equipped to represent the City’s interests in the field. Richard is recognized for his strengths in document control, specification compliance, and real-time issue resolution. His approach emphasizes clear communication, daily coordination, and a proactive mindset to reduce delays, manage risk, and support safe, high-quality project delivery. With a deep understanding of the Tahoe Basin’s construction environment, Richard brings steady leadership and local insight to every assignment. 614
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 8 of 16 Bill Caraway – Senior Field Inspector
Bill brings over 15 years of experience in construction inspection, quality assurance, and materials testing for municipal, state, and federally funded projects across California and Nevada. He has overseen roadway, utility, drainage, and pedestrian infrastructure improvements, with extensive experience on contracts for Caltrans, RTC, FHWA, FAA, and numerous City and county municipalities. His expertise spans sampling, testing, and inspecting subgrade, aggregate base, hot mix asphalt, and Portland cement concrete, ensuring materials and methods meet stringent project specifications, ADA standards, and regulatory guidelines. Bill is highly experienced in stormwater BMP compliance and is familiar with TRPA requirements, supporting the successful delivery of improvements in the Tahoe Basin. Known for his approachable leadership and strong interpersonal skills, he excels at coordinating with contractors, agencies, and laboratories to resolve field issues quickly, maintain safety and quality standards, and keep projects on track.

Damian Branco – Field Inspector / Qualified SWPPP Practitioner (QSP) Damian is a Certified Qualified SWPPP Practitioner (QSP) with over four years of experience in construction inspection and materials testing on public infrastructure projects throughout the Tahoe Basin and Northern California. He previously supported the City of South Lake Tahoe’s 2024 Road Rehabilitation Projects— including Tahoe Valley Greenbelt, Lake Tahoe Boulevard, Ski Run Boulevard, D Street, and Pioneer Trail— giving him firsthand knowledge of the City’s standards, procedures, and expectations. Damian’s field expertise includes earthwork observation, trench backfill and utility inspections, aggregate base verification, and placement and testing of Portland cement concrete and hot-mix asphalt. Known for his initiative, accuracy in documentation, and growing leadership, Damian is a highly capable inspector positioned to support the City’s capital improvements through successful task order execution.

Chris Marvel – Laboratory Manager
Chris has more than a decade of experience managing ESE’s construction materials testing laboratory, accredited by AASHTO, Caltrans, and CCRL. As Laboratory Manager, he oversees testing operations for soil, aggregate, asphalt, and concrete, ensuring accuracy, consistency, and strict adherence to City, State, and Federal standards. Chris has successfully guided the lab through numerous AASHTO Resource, CCRL, and Caltrans audits, maintaining uninterrupted accreditation and full compliance with QAP and Independent Assurance requirements. He is recognized for delivering industry-leading turnaround times and for implementing robust quality control systems that ensure every result is defensible and audit-ready. Chris fosters a culture of technical rigor and accountability, committed work ethic, playing a key role in supporting project schedules, mitigating risk, and upholding the integrity of South Lake Tahoe’s infrastructure investments.
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Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 9 of 16 Scope of Work/Implementation
ESE’s implementation strategy for on-call inspection and materials testing services in South Lake Tahoe is built on collaboration, technical excellence, and a strong safety culture. All ESE and Comstock staff assigned to this contract maintain safety training that meets or exceeds industry standards. Our approach is structured to align with the City’s 2025 Quality Assurance Program (QAP), including Acceptance Testing, Independent Assurance (IA), and certified documentation requirements, so that every inspection and test directly supports compliance and funding eligibility.

Upon receipt of a task order, Project Executive Jennifer Roman, P.E., and Project Manager Dennis Brown will confirm the scope, schedule, and budget with City staff. This coordination ensures that inspection duties, testing protocols, and reporting procedures are aligned before work begins, reducing the risk of scope gaps, delays, or unforeseen conflicts. Jennifer provides engineering review, contract compliance oversight, and constructability review services. Dennis develops task-specific work plans, assigns inspection and testing staff, and establishes communication protocols to ensure all documentation aligns with QAP and IA program requirements.

During the construction season, which typically runs from May 1 through October 15, Richard Machado, Senior Special Inspector, will serve as the City’s primary on-site representative. As the lead inspector, Richard performs and directs daily inspection and testing activities, prepares daily reports and photo logs, reviews RFIs, submittals, and CCOs, verifies compliance with the City’s Public Improvement and Engineering Standards (PIES), Caltrans Standard Plans and Specifications, MUTCD requirements, and stormwater BMPs.

He coordinates with contractors to resolve real-time issues, engages with residents and businesses affected by construction, and meets weekly with the City’s Project Manager.

He is QSP certified and available on a 24/7 basis for emergencies, ensuring the City has constant support during critical activities.

Richard is supported by Senior Inspector Bill Caraway and Field Inspector/QSP Damian Branco, who provide continuity and additional coverage during concurrent activities and peak workloads.

Testing is performed both in the field and at ESE’s AASHTOaccredited and Caltrans-certified laboratory, as well as Cement and Concrete Reference Laboratory (CCRL) accredited, in Reno, with support from our Bishop laboratory and mobile labs. Our laboratories consistently deliver the fastest turnaround times in the industry, with standard compaction, gradation, and concrete cylinder break results typically reported within 24 hours, and most acceptance testing results provided the same day they are performed. All laboratory and field personnel are certified, and all equipment is calibrated and maintained in accordance with accreditation requirements and the highest industry standards. Core services include compaction testing of native subgrade, trench backfill, and aggregate base; Portland Cement Concrete field and laboratory testing (slump, air content, temperature, unit weight, and compressive strength); asphalt concrete sampling; binder content, post plant and cold feed gradation, volumetric properties, and in-situ 616
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 10 of 16 density verification; and compaction density verification. Test results undergo peer review through ESE’s internal quality management program before submittal. Daily reports, test data, and nonconformance notices are transmitted directly to City staff within 24–48 hours. Any nonconforming results are flagged immediately, with corrective actions coordinated among inspectors, contractors, and City representatives.

In addition to inspection and testing, Jennifer Roman, P.E., supported by the ESE engineering team, will provide constructability reviews of plans and specifications, ensuring contract compliance, identifying potential conflicts, and offering practical recommendations prior to construction. Our team has direct experience with projects in the Tahoe Basin, giving us the foresight to anticipate regulatory requirements from TRPA and Lahontan and to help the City avoid costly delays. With our Zephyr Cove office located minutes from City Hall, we are positioned for rapid mobilization, in-person coordination, and emergency response. Combined with the added inspection depth of Comstock Construction Services, ESE offers the City a responsive, technically rigorous team that safeguards public investment while ensuring the highest standards of safety, quality, and compliance across all task orders.

Project Budget and Cost Management
Category Role Hourly Rate [$/hr.] Overtime Rate [$/hr.] Weekly Rate [$/week] Field Team Field Inspector $175.00 $230.00 $6,500.00
Professional Staff Project Executive $265.00 – –
Project Engineer $200.00 – –
Project Manager $210.00 – –
Staff Engineer $170.00 – –
ESE approaches cost management with a focus on protecting public resources and reducing the City’s financial risk while ensuring the highest standards of quality and compliance. All rates provided are consistent with California prevailing wage requirements and will be honored for the full 2025–2028 contract period, giving the City budget certainty and long-term rate stability.

As the prime consultant, ESE—led by Jennifer Roman, P.E.—will manage all task order budgets directly, giving the City a single point of accountability. Services provided by Comstock Construction Services will be fully integrated into this framework, with all invoices issued through ESE to simplify administration and ensure clarity.

To support cost efficiency, ESE has included a discounted weekly rate for field inspection services, recognizing that many task orders will require sustained, on-site coverage. This weekly option provides predictable budgeting and reduces overall costs compared to standard hourly billing, while preserving our field staff’s responsiveness and technical expertise. Professional staff are billed at standard hourly rates, allowing flexibility in allocating project management, engineering, and technical oversight. Overtime rates apply only after 40 hours of work per week, ensuring costs remain fair and aligned with industry standards. 617
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 11 of 16 Implementation of Cost Control
ESE’s approach is built on structured planning, efficient field delivery, and transparent financial management. Our team combines local presence with proven systems to ensure every project is delivered with accountability, cost control, and clear communication. The following practices illustrate how we translate this approach into measurable results for the City:
• Task Order Planning: At project initiation, ESE will confirm scope with City staff and prepare detailed cost estimates based on anticipated inspection, testing, and reporting needs, ensuring funding alignment and early risk identification.
• Efficient Delivery: With ESE offices in Reno and Zephyr Cove and Comstock’s Carson City office, we are able to minimize mobilization costs. By coordinating with contractors and City staff, we will reduce duplicate trips and maximize efficiency.
• Comprehensive Documentation: Daily reports, testing logs, and corrective action records directly tie work performed to approved pay items, providing defensible documentation for fiscal accountability and audit readiness.
• Ongoing Monitoring: Project managers track expenditures in real time, report budget status to the City, and flag potential overruns early, with recommended adjustments to maintain control. • Clear Invoicing: Monthly invoices are based strictly on completed work, with itemized billing for Inspection and Project Management hours, test results, and laboratory services. This supports transparency and compliance with City, State, and Federal requirements.

Risk Reduction & Transparency
This experience with DIR Compliance and Certified
Payroll Reporting—anchored by ESE’s technical
oversight, Comstock’s added inspection capacity,
and a proven system of planning, monitoring, and
documentation—ensures that services are delivered
within budget, on schedule, and with full
accountability. By combining competitive rates,
discounted weekly inspection coverage, and
transparent reporting, ESE safeguards public
resources while delivering consistent, high-quality
support to the City.
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Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 12 of 16 Description of Recent Projects/References
Our team has successfully delivered multiple on-call inspection and materials testing agreements comparable in scope to the services requested by the City of South Lake Tahoe. These contracts have included roadway rehabilitation, drainage and stormwater improvements, utility upgrades, ADA accessibility projects, pedestrian and bicycle facilities, and other municipal infrastructure improvements requiring both field inspection and accredited laboratory testing.

Through these agreements, our team has demonstrated the ability to manage task order assignments, maintain compliance with client Quality Assurance Programs, provide timely inspection and testing services, and coordinate effectively with contractors, agencies, and funding partners. This experience reflects a direct understanding of the requirements outlined in the City’s RFP, including adherence to the 2025 QAP, Independent Assurance (IA) provisions, and the seasonal construction schedule typical in the Tahoe Basin.

The following project accounts and client references illustrate our team’s proven record of providing similar services. Contact information is provided for each reference to confirm our performance history and service quality.

Mono County – On-Call Construction Materials Testing and Inspection Services Client: Mono County Department of Public Works
Reference: Chad Senior, (760) 924-1812, [email protected] ESE provides ongoing on-call geotechnical, inspection, and materials testing services for Mono County under a continuing services contract. Recent major assignments include the Eastside Lane Rehabilitation Phase 2 project, which rehabilitated approximately five miles of roadway from Highway 395 to Offal Road and from Cunningham Lane to Topaz Lane. The work included full-depth reclamation in accordance with Caltrans Section 30 specifications and the replacement of two major culverts under Eastside Lane, followed by hot mix asphalt overlay. Corridor improvements on Aspen Springs Ranch Road and Pinenut Road involved roadway reconstruction and drainage facility upgrades, including culverts and swales, and will require soil compaction testing, aggregate base verification, and stormwater compliance monitoring. Under the 2025 Pavement Section Coring task order, our team performed core sampling at 34 locations across the County, providing detailed pavement thickness evaluations and subgrade classifications to support future pavement design and planning. We also provided materials testing and field inspection services for the federally funded Long Valley Streets Project, which included ADA-compliant curb, sidewalks, asphalt overlay, signage, and striping. All work was documented per the Caltrans Local Assistance Procedures Manual and FHWA funding requirements, with daily reporting and certifications submitted to County staff to support funding compliance. These projects underscore our team’s responsiveness, technical precision, and capacity to manage concurrent task orders supporting Mono County’s infrastructure investment. Dennis Brown and Jennifer Roman managed these projects with great success. Our strong performance record under this continuing services contract demonstrates our ability to adapt quickly to evolving project needs while maintaining rigorous quality standards. This experience has prepared our team to deliver the City of South Lake Tahoe’s capital improvement projects with the same consistency and reliability. 619
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 13 of 16 Lone Pine Sidewalk Improvements – Inyo County, California (2020–2024) Client: Inyo County Department of Public Works
Reference: Travis Dean, (760) 878-0203, [email protected] ESE served as the prime consultant to Inyo County for designing and constructing ADA-compliant sidewalks, curb ramps, and driveways in the community of Lone Pine, providing safe pedestrian routes to schools, the community center, and the post office. The project included complete PS&E preparation with grading, utility, signage, striping, and drainage design and coordination of survey, environmental, and traffic subconsultants.

Existing facilities were reconstructed where necessary, while new sidewalks, ramps, and driveways were added to create continuous accessible routes. Problem drainage areas were corrected through additional inlets and storm drainpipes, and water lines were relocated where cross connection requirements were not met. During construction, ESE’s Construction Management and Testing team performed field inspection, daily reporting, and laboratory testing in compliance with Caltrans standards, ensuring thorough documentation and defensible quality control. An alternate bid strategy developed by ESE allowed the County to expand the project when bids came in under budget, maximizing community benefit. This combination of innovative design, cost control, and rigorous inspection delivered a high-quality, compliant outcome that improved safety and accessibility for Lone Pine residents.

Carson City School District – On-Call CMT and Inspection Services (2025) Client: Carson City School District
Reference: Mark Johnson (775) 283-2170, [email protected] Our team, consisting of Eastern Sierra Engineering and Comstock Construction Services, provided inspection and materials testing services for the Carson City School District across multiple campuses, including Carson High School, Carson Middle School, Fritsch Elementary, Seeliger Elementary, and Empire Elementary. These projects included parking lot resurfacing, athletic facility upgrades, and site renovations that required subgrade stabilization, asphalt paving, concrete flatwork, CMU inspection, post-installed anchors, and welding inspection. Comstock performed all field testing and inspection, while ESE performed materials testing during asphalt paving operations to ensure compliance with specifications. This combined approach delivered daily reports and documentation in full compliance with state and federal standards.

Our team’s performance on these assignments demonstrates a thriving partnership that combines responsive field services with accredited technical resources, and it reflects the same collaborative model we will bring to the City of South Lake Tahoe. The various assignments across multiple campuses also demonstrated our ability to manage concurrent work while maintaining consistent inspection and reporting practices.

California Avenue Reconstruction (2023)
Client: Regional Transportation Commission (RTC)
Reference: Scott Gibson, (775) 335-1874, [email protected] ESE provided geotechnical investigation, pavement design, civil design, construction management, full-time inspection, and materials testing services for the reconstruction of 0.4 miles of California Avenue in Reno, Nevada, from Newlands Circle to Arlington Avenue, including four intersections. The project involved 620
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 14 of 16 complete pavement reconstruction with six inches of plantmix bituminous pavement on eight inches of aggregate base, curb, gutter, sidewalk replacement, commercial and residential driveways reconstruction, and six ADA-compliant ramps. Additional work included realigning the Newlands Park frontage to add a sidewalk and improve pedestrian circulation. ESE’s on-site inspectors monitored daily activities to verify adherence to plans, specifications, ADA requirements, and schedule, proactively resolving issues to maintain progress. Our certified materials testers provided asphalt, concrete, and aggregate testing under the inspector’s direction, generating data to confirm that all materials met strict quality standards. This combination of thorough inspection, proactive coordination, and precise testing ensured the successful delivery of a high-quality roadway improvement that enhanced safety, accessibility, and community connectivity.

Tahoe Asphalt Materials Testing Services (2010 - Current) Client: Tahoe Asphalt
Reference: Mike Plumer, (925) 588-8731, [email protected] ESE has provided materials testing and consultation services for Tahoe Asphalt in the Tahoe Basin for almost two decades, establishing an unmatched level of expertise in mix design development, aggregate evaluation, and production monitoring. Our team has been responsible for 100 percent of their asphalt mix design development, including aggregate quality submittals, consultation, and specification review to ensure compliance with City, Caltrans, County, FAA, and FHWA requirements. We have also overseen real-time binder and aggregate BIN percentage adjustments at the hot plant to maintain specification requirements under variable production conditions. This long history of direct involvement has given us a unique understanding of how local materials perform under Tahoe Basin’s challenging environmental conditions, including freeze-thaw cycles, high altitude exposure, and strict regulatory constraints. For the City of South Lake Tahoe’s Public Works Department, this experience is a distinct advantage: our team knows the material, how it is produced, and how it behaves in the field. That knowledge allows us to identify issues quickly, ensure specification compliance with precision, and provide the City with greater assurance that public funds are being invested in reliable, well-documented infrastructure improvements. No other firm can match this depth of quality control expertise in Tahoe, and our proven approach spanning design, production oversight, and field verification will directly support the City’s capital improvement program. 621
Proposal for: On-Call Inspection and Materials Testing Services (2025 - 2028) Page 15 of 16 APPENDIX A -Project Execution Team
622
Inspector Qualifications

ACI FIELD

TESTING

TECHNICIAN

GRADE I

ACI LAB
NAQTC

SAMPLING
and

DENSITY
NAQTC

ASPHALT
NAQTC

AGGREGATE
ICC
CERTIFIED*

CALTRANS

CERTIFIED
FIELD

CALTRANS

CERTIFIED
LAB

QUALIFIED
SWPPP

PRACTITIONER

BUILDING

PERFORMANCE

INSTITUTE (BPI)

NUCLEAR
GAUGE

CERTIFIED
with
HAZMAT
Tyler Hough - President Comstock Construction
Services x x x x x x x x
Dennis Brown - Director of CMT Services x x x x x x x x Richard Machado – Field Supervisor x x x x x x x x x
Bill Caraway, II - Senior Field Inspector x x x x x x x x x Damion Branco - Special Inspector x x x x x x x
Chris Marvel - Laboratory Manager x x x x x x x x
Lindsey Smith - CEO Comstock Construction
Services x x x x x x
Timothy Klopson - Senior Special Inspector x x
Patrick Harvey - Special Inspector x x x x
Hunter Robbins - Special Inspector x x x x x x
Jaya Garcia - Materials Technician x x x x x x
Raymond Jacobo - Materials Technician x x x x x
Glen Hough - Senior Materials Technician x x x x x
Andrew Bradley - Senior Field Inspector x x x x x x x
Scott Lazear - Senior Field Technician x x x x x x x x
Erik Else - Project Manager x x x x x x
Destry Garcia - Senior Field Technician x x x x
Jaydan Braithwaite - Field Technician x x x x x x x x
Brandon O'Connell - Field Technician x x x x x x
Sarah Tomlinson - E.I.T. x x x x x
Travis Tomlinson - Materials Technician x x x x x
Owen Lompa - Materials Technician x x x x x
Austin Hough - Materials Technician x x x x x
Oscar Orellano - Material Technician x x x x x
Alex Jenkins - Material Technician x x x x x
City of South Lake Tahoe’s Inspection Team
*Specific certifications available upon request
623
Reno  Zephyr Cove  Bishop  Cincinnati  Columbus
1 2025-2028 CSLT RATES FOR LAB TESTING SERVICES

LABORATORY SERVICES
Test Types Unit Price/Test
Index Tests
Moisture Content of Soil (ASTM D2216, AASHTO T265) $45
Moisture Content and Dry Density of Soil $60
Atterberg Limits (ASTM D4318, AASHTO T89/90) - Plastic $145 Atterberg Limits (ASTM D4318, AASHTO T89/90) - Non-Plastic $100 Particle Size Analysis
Sieve Analysis (ASTM C136, AASHTO T27) $130
Sieve Analysis w/ Recycled AC (ASTM C136, AASHTO T27) $180 Sieve Analysis Large Aggregate (ASTM C136, AASHTO T27) $200 Minus No. 200 Determination - Soil (ASTM D1140) $90
Minus No. 200 Determination - Aggregate (ASTM C117) $70 Hydrometer Analysis (ASTM D422, AASHTO T88) $325
Specific Gravity
Soils (AASHTO T100) $165
Fine Aggregate w/Absorption (ASTM C128, AASHTO T84) $110 Coarse Aggregate w/Absorption (ASTM C127, AASHTO T85) $100 Moisture-Density Relations
Standard Proctor (ASTM D698, AASHTO T99) $305
Modified Proctor (ASTM D1557, AASHTO T180) $340
Rock Correction per sample (ASTM D4718) $175
Aggregate Testing
Clay Lumps and Friable Particles (ASTM C142, AASHTO T112) $150 Flat and Elongated (ASTM D4791) $110
Fractured Faces (ASTM D5821, AASHTO T335) $110
Aggregate Angularity, Visual Procedure (ASTM D2488) $150 Sand Equivalent (ASTM D2419, AASHTO T176)) $110
Organic Impurities (ASTM C40, AASHTO T21) $110
Unit Weight of Aggregate (ASTM C29, AASHTO T19) $150
Sodium Soundness (ASTM C88, AASHTO T104) $85 per fraction Los Angeles Abrasion (ASTM C131, AASHTO T96) $250
Large Size Los Angeles Abrasion (ASTM C535) $325
Durability Index, Fine & Coarse (ASTM D3744, AASHTO T210) $275 Durability Index, Individual (ASTM D3744, AASHTO T210) $165 Cleanness Value (CT 227) $180
Fine Aggregate Angularity (ASTM C1252, AASHTO T304) $150 624
Reno  Zephyr Cove  Bishop  Cincinnati  Columbus
2 Other Testing
R-Value (ASTM D2844, AASHTO T190) $400
Concrete Testing
Compression of 4x8 Concrete Cylinder (ASTM C39) $35
Compression of 6x12 Concrete Cylinder (ASTM C39) $45
Compression of Grout Cylinder (UBC 24-28) $35
Compression of Mortar Cylinder (UBC 24-22) $35
Hold Cylinder (cured, not tested) $20
Potential Alkali-Silica Reactivity (Accelerated Mortar Bar Method) $950 Concrete Mix Design Quote
Asphalt Concrete Testing
Bitumen Content by Ignition $165
Bitumen Content by Solvent Extraction $275
Mechanical Analysis of Extracted Aggregate $130
Preparation of Aggregate Sample (Lab batching) $55
Lab Mixing of HMA (per point) $50
Maximum Theoretical Specific Gravity (Rice) $145
Bulk Specific Gravity of HMA Specimen - Core $50
Moisture Content of Asphalt Mixture by Oven Method $55
Effects of Moisture on AC Mixtures (TSR) (ASTM D4867, AASHTO T283) Lab Produced HMA Sample $1520
Plant Produced HMA Sample $1025
Lab Produced RHMA-G Sample $2090
Plant Produced RHMA-G Sample $1650
Hamburg Wheel-Tracking of Compacted HMA (AASHTO T324)
Lab Produced HMA Sample $1650
Plant Produced HMA Sample $1210
Lab Produced RHMA-G Sample $2200
Plant Produced RHMA-G Sample $1760
Gyratory Compaction and Air Voids (AASHTO T312/T166)
Lab Produced HMA Sample, each specimen $230
Plant Produced HMA Sample, Set of 3 Briquettes $380
Lab Produced RHMA-G Sample, each specimen $350
Plant Produced RHMA-G Sample, Set of 3 Briquettes $745
Marshall Compaction with Stability, Flow & Volumetrics
Lab Produced HMA Sample, Set of 3 Briquettes $665
Plant Produced HMA Sample, Set of 3 Briquettes $350
Hveem Compaction with Stability & Volumetrics
Lab Produced HMA Specimen - each $255
Plant Produced HMA Sample, Set of 3 Briquettes $420
RAP Testing (Caltrans LP-9/CT384) $2535
Ignition Oven Calibration (Variable depending on number of specimens) Variable Hot Mix Asphalt Mix Design (Marshall, Hveem and Superpave) Quote 625
Reno  Zephyr Cove  Bishop  Cincinnati  Columbus
3 Notes:
- Laboratory test unit prices are based on the average running time required for each test. - All samples will be discarded thirty (30) days after our final report is submitted unless otherwise directed by the client. Upon request, Eastern Sierra Engineering will return the samples to the client or keep them for the client for an agreed-upon monthly fee. - Any testing required not covered by this fee schedule will be contracted by an outside firm, and the fee will be cost plus 10%.
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308 Dorla Court Ste 205, PO Box 1819, Zephyr Cove, NV 89448 (775) 588-7178 [email protected] EngineeringTheEarth.com Jennifer Roman, P.E.

Jennifer Roman, P.E.

Principal Engineer
Ms. Roman has worked in the Tahoe Basin
for more than 30 years and has extensive
experience including roadway design,
roadway reconstruction and resurfacing,
roadway improvements, drainage
improvements, erosion control, facilities,
stream environment zone restoration,
stormwater treatment facilities, site & utility
design, campground design, pedestrian &
bikeway improvements and water & sewer
system improvements. She has managed
many projects in the Tahoe Basin from preliminary analysis through construction, including existing condition analysis, and formulation and evaluation of alternatives (SWQIC process), utility coordination, life cycle cost analysis, PS&E design documents, permitting, bidding and construction. Public agencies, regulatory agencies and funding agencies that she has worked with in the Basin include TRPA, USFS, Placer County, Caltrans, Lahontan, CTC, Bureau of Reclamation, Army Corps of Engineers, various general improvement and utility districts, and the City of South Lake Tahoe as well as others.

PRACTICE AREAS:
• Roadway Design and Reconstruction
• Stormwater Management and Drainage
Design
• Water and Wastewater System Engineering
• Erosion Control & Water Quality
Improvements
• Pedestrian, Bicycle, & ADA Accessibility
Design
• Site and Utility Infrastructure Design
• Recreational and Park Facility Engineering
• Environmental Permitting and Construction
Administration
• Capital Improvement Planning
• Client Representation and Public
Coordination

EDUCATION
B.S. Civil Engineering/
California Polytechnic State University,
San Luis Obispo, 1991

REGISTRATIONS/

CERTIFICATIONS
Registered Professional Engineer
Nevada No. 13582
California No. C54137
Qualified SWPPP Practitioner/
Developer #00710

YEARS OF EXPERIENCE
30+ years

YEARS WITH ESE
14 years
PROJECT EXPERIENCE:
✓ South Tahoe Greenway (South Lake Tahoe, CA)
✓ Lakeview Commons / 56-Acre Project (South Lake Tahoe, CA) ✓ Bijou Park Connector Trail (South Lake Tahoe, CA)
✓ Rocky Point Erosion Control Project (South Lake Tahoe, CA) ✓ Camp Richardson Campground Conceptual Design (South
Lake Tahoe, CA)
✓ Fallen Leaf Water System Improvements (South Lake Tahoe, CA)
✓ Caltrans District 9 – Bishop & Manzanar Pavement
Rehabilitation (Inyo County, CA)
✓ Tahoe South Events Center Sewer Upsizing (Stateline, NV) ✓ Lake of the Sky Amphitheater Rehabilitation (South Lake Tahoe, CA)
✓ Taylor Creek Visitor Center Improvements (South Lake Tahoe, CA)
✓ Zephyr Cove Campground Rehabilitation (Zephyr Cove, NV) 627
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] EngineeringTheEarth.com Dennis Brown
Dennis Brown
Director of CMT Services

PROFESSIONAL EXPERIENCE
Mr. Brown brings a wealth of expertise and
extensive experience to his role as
Director of Construction Materials Testing
(CMT) Services at Eastern Sierra
Engineering. Dennis demonstrates a deep
understanding of industry standards and
regulatory requirements. His unique ability
to act quickly and decisively with wellthought-out solutions sets Dennis apart, making him an exceptional leader in project
management. He excels at anticipating project needs, identifying potential issues, and implementing strategic solutions under tight timelines. His ability to confidently make critical decisions ensures seamless coordination, maintaining project momentum and delivering quality results. In his role, Dennis oversees testing and inspection operations, manages budgets, supervises teams, and troubleshoots difficult challenges as they are encountered. He works closely with contractors and agencies to ensure projects are executed precisely and efficiently. Dennis also serves as Radiation Safety Officer for Eastern Sierra Engineering in California and Nevada, underscoring his commitment to safety and regulatory compliance. Dennis’s multifaceted expertise, swift and strategic decision-making, and dedication to quality assurance make him an indispensable leader in the construction materials testing and inspection industry.

PRACTICE AREAS
Project Management
Leads quality assurance and quality control operations to deliver projects on schedule and within budget.

Coordinates teams, manages resources, and resolves issues efficiently to maintain momentum and ensure alignment with project goals.

Construction Materials Testing (CMT)
Oversees field and laboratory testing for soils, aggregates, asphalt, and concrete. Ensures compliance with agency specifications and manages inspection teams to maintain quality across all construction phases.

Laboratory Accreditation & Compliance
Directed ESE’s successful accreditation for the Caltrans Superpave program—the first in Northern Nevada.

Maintains compliance with AASHTO Resource, Caltrans, and CCRL standards through rigorous documentation and audit preparation.

EDUCATION
Bishop Union High School
Bishop, CA (2003)

REGISTRATIONS/

CERTIFICATIONS
NAQTC Certified: Sampling & Density,
Aggregate, and Asphalt Extended
Nevada No. 001435
Caltrans Certified
Nuclear Gauge Certified
OSHA 10-hour Training
ACI Certified, Field Grade 1
ACI Certified, Strength

YEARS OF EXPERIENCE
16 years

YEARS WITH ESE
16 years
628
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] EngineeringTheEarth.com Dennis Brown
Asphalt & Concrete Mix Design
Develops advanced asphalt and concrete mix designs tailored to specific performance requirements.

Collaborates with producers to refine materials and integrate high-performance binders and aggregates.

Hot Plant Quality Control
Works on-site at asphalt production facilities to adjust bin proportions and monitor materials during live production. Ensures continuous compliance with mix design parameters and project specifications.

Aggregate Quarry Oversight
Supports aggregate producers during crushing operations, verifying material consistency and testing accuracy.

Facilitates the creation of homogenous stockpiles that meet all regulatory and performance standards.

Field Testing & Inspection
Performs and supervises density testing, moisture content analysis, concrete testing (slump, air, cylinders), and compaction control to verify compliance in real-time.

Stakeholder Coordination & Reporting
Collaborates with contractors, agencies, and consultants to align on material specifications, reporting standards, and test results. Provides timely documentation and QA/QC reporting to support successful project delivery.

PROJECT EXPERIENCE
Runway 17R-35L Remediation, Reno-Tahoe International Airport (Reno, NV) – Contractor Quality Control Project Manager overseeing asphalt mix design and FAA compliance for runway restoration.

Taxiway Q Reconstruction, Reno-Tahoe International Airport (Reno, NV) – Lead for all materials testing and inspections for asphalt-treated base, aggregate base, and PCC pavement.

Independence Roads Rehabilitation (Independence, CA)
– Oversaw QA/QC for asphalt and concrete placement during the reconstruction of 2.2 miles of roadway.

Sabrina Road Bridge Replacement (Aspendale, CA)
– Performed materials testing and inspections for CIDH pilings, concrete footings/deck, and HMA placement.

Riverside Road Bridge Rehabilitation (Bishop, CA)
– Provided backfill density testing, California curves, and concrete testing for structural components.

Construction of State Highway 50, Caltrans 03-1E14U4 (El Dorado County, CA) – Conducted quality control testing for emergency warm mix asphalt surfacing project near Echo Summit.

Virginia Street Enhancement/Reconstruction (Reno, NV)
– Led concrete testing as part of a comprehensive urban street improvement project for RTC Washoe.

Tecopa Sewage Treatment Ponds (Tecopa, CA)
– Conducted compaction testing for embankment repairs and coordinated with environmental agencies to meet regulatory requirements.
629
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] Page 1 of 3 EngineeringTheEarth.com Bill Caraway, II
Bill Caraway, II
Field Inspector

PROFESSIONAL EXPERIENCE
Mr. Caraway brings over 15 years of
experience in inspection, materials
testing, and quality assurance for roadway
and infrastructure projects across the
Eastern Sierra and Northern Nevada
regions. His expertise includes sampling,
testing, and inspecting construction
materials such as subgrade, base
aggregate, hot mix asphalt (HMA), and
Portland Cement Concrete (PCC). Bill's high level of experience in construction helps ensure compliance with local, state, and federal standards. Bill has played a key role in numerous projects, particularly in urban environments with strict accessibility requirements, regulatory guidelines, and pedestrian safety measures. His ability to ensure project specifications are met while navigating the challenges of infrastructure development highlights his expertise in technical execution and project coordination. With extensive experience in quality control (QC) and quality assurance (QA) operations, Bill ensures that construction materials and methods meet the highest durability, safety, and compliance standards. Mr. Caraway has performed field and laboratory testing to verify compaction, strength, and material integrity, helping to deliver long-lasting infrastructure. His attention to detail and problem-solving skills make him a trusted resource for maintaining construction quality.

Beyond his technical expertise, Bill is known for his strong communication skills and ability to work effectively with contractors, agencies, and stakeholders. He coordinates efforts, resolves conflicts, and keeps projects on track, ensuring smooth execution and positive working relationships. His proven experience in quality assurance and project management makes him a valuable asset to any construction and materials testing team.

RELEVANT PROJECT EXPERIENCE
Hot Springs Road Reconstruction Project – Alpine County, CA Sierra Nevada Construction
The Hot Springs Road Reconstruction Project in Alpine County, California, is an important infrastructure improvement designed to enhance roadway safety, accessibility, and resilience along Hot Springs Road from Laramie Street to Grover Hot Springs State Park. The project includes roadway widening, pavement rehabilitation, and underground utility upgrades to improve traffic flow, accommodate bicycle lanes, and provide better emergency access. The first phase of the 2024 construction season focused on underground utilities and roadway widening. As a Quality Control (QC) Technician, Bill Caraway played a key role in maintaining compliance with project specifications, drawing on his

EDUCATION
Wasilla High School
Wasilla, AK (2003)

REGISTRATIONS/

CERTIFICATIONS
NAQTC Certified: Sampling & Density,
Asphalt Extended and Aggregate:

Nevada No. 001401
Nuclear Gauge Certified
ACI Certified, Field Testing - Grade 1
Caltrans Certified OSHA 10-hour
Training

YEARS OF EXPERIENCE
16 years

YEARS WITH ESE
9 years
630
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] Page 2 of 3 EngineeringTheEarth.com Bill Caraway, II
Caltrans experience and certifications to uphold strict quality standards. Bill performed compaction testing in utility trenches, working closely with Titan Electric to verify that backfill materials met the required density specifications.

He also observed soil nail pull tests, confirming structural integrity. Additionally, Bill sampled and monitored shotcrete applications, ensuring that Drill Tech adhered to construction tolerances and project specifications. Bill’s expertise with Caltrans standards and support from Eastern Sierra Engineering’s team of professionals helped the contractor navigate the project's specific requirements and oversight from stakeholders. His technical guidance and proactive approach ensured the construction team had the knowledge and resources to meet compliance efficiently.

Bill’s attention to detail, technical knowledge, and strong collaboration skills were critical in maintaining quality control and project efficiency, helping to keep the project on schedule while ensuring compliance with all regulatory and engineering standards.

Las Brisas & Los Altos Resurfacing Project, Reno and Sparks, NV Regional Transportation Commission of Washoe County
Upgrading Las Brisas Boulevard in Reno, NV, and Los Altos Parkway in Sparks, NV, required a detailed and coordinated effort, with ESE providing civil design, construction management, full-time inspection, and materials testing to ensure efficient and effective roadway improvements. Spanning Las Brisas from Robb Drive to McCarran Boulevard and Los Altos from Vista Boulevard to Vista Boulevard, the project involved patching, mill & fill, and slurry seal treatments to extend pavement life and enhance roadway conditions. ESE conducted extensive coring investigations, analyzing asphalt thickness in designated mill & fill areas, and performed a comprehensive pedestrian ramp survey, evaluating 43 existing ramps for ADA compliance and reconstructing curbs and gutters accordingly. With no survey data provided for roadway improvements, ESE utilized aerial imagery and field observations to document pavement edges and existing striping, implementing necessary upgrades to meet MUTCD and agency requirements.

Utility adjustments were also key, with manholes and valve covers identified and adjusted to grade. ESE facilitated the acquisition of permanent and temporary easements to ensure legal compliance. Bill Caraway played a crucial role as a project field inspector and materials tester, overseeing construction activities, verifying that all aspects of construction met quality and regulatory standards, conducting on-site materials testing, and coordinating with contractors to ensure proper execution of mill & fill and slurry seal treatments. His attention to detail and commitment to quality control contributed to the successful completion of the project, enhancing roadway safety, accessibility, and longevity for the Reno and Sparks communities.

McCarran Boulevard Improvement Project – NDOT SPSR-0659(004) – (09/2022 – 09/2022) Granite Construction
The McCarran Boulevard Improvement Project was a major roadway rehabilitation effort designed to enhance pavement quality, traffic flow, and overall safety along one of Reno’s busiest corridors. The project involved resurfacing and reconstructing deteriorated roadway sections, upgrading intersections and traffic signals, implementing bike lane and pedestrian crossing improvements, and enhancing drainage infrastructure to protect against roadway wear and water accumulation. As a Quality Control (QC) Technician, Bill Caraway played a critical role in ensuring all asphalt paving operations met NDOT’s compaction and material standards, particularly Percent Within Limits (PWL) specifications. He conducted asphalt density testing utilizing his thin-lift nuclear gauge, allowing for real-time compaction assessments. Through direct coordination with paving crews, Bill helped refine rolling patterns, ensuring the newly placed asphalt consistently met NDOT PWL criteria for long-term pavement durability 631
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] Page 3 of 3 EngineeringTheEarth.com Bill Caraway, II
and performance. Bill was also responsible for performing nuclear gauge-to-core correlations in accordance with NDOT Test Method T335H, a critical process for ensuring accurate density determinations. His understanding of this procedure was instrumental in providing reliable compaction data for both Quality Control (QC) and Quality Assurance (QA) teams, maintaining consistency in density evaluations and ensuring compliance with NDOT specifications. Due to his vast experience, Bill was able to assist the Quality Assurance (QA) testing agency throughout the asphalt paving operations. He guided proper sampling procedures and ensured the QA team adhered to NDOT’s testing standards. Without Bill’s presence as the QC representative, the project risked falling behind schedule and failing to meet critical NDOT compliance benchmarks. Bill’s technical expertise, leadership in quality control, and ability to effectively coordinate between QC and QA teams contributed to the successful execution of the McCarran Boulevard Improvement Project, delivering a high-quality, long-lasting roadway that met NDOT’s rigorous PWL standards.
632
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] EngineeringTheEarth.com Chris Marvel
Chris Marvel
Lab Manager

PROFESSIONAL EXPERIENCE
Mr. Marvel has over a decade of
experience conducting laboratory
testing on materials utilized in various
roadway construction projects situated
in the Eastern Sierra and northern
Nevada. He has developed
unparalleled expertise in precisely
evaluating the quality and properties of
these materials. Chris holds his
NAQTC certifications in Sampling &
Density, Aggregate & Asphalt Extended, solidifying his competence in these areas. He is proficient in operating a nuclear gauge for soils and asphalt compaction testing. Presently, his responsibilities are laboratory testing of soils, aggregate, asphalt, and concrete, ensuring compliance with the highest industry standards. As Lab Manager, Chris ensures that himself and all technicians use the appropriate test methods and equipment.

RELEVANT PROJECT EXPERIENCE
Laboratory Testing
Experience includes laboratory testing including soils, concrete, and asphalt testing. Chris is certified to perform laboratory tests including aggregate and asphalt sample preparation, sieve analysis, sand equivalent, moisture content, Atterberg limits, concrete compressive strength, Superpave, Marshall and Hveem mix design assistance, maximum specific gravity of asphalt mixtures, voids content calculations, asphalt content by the ignition oven, maximum dry density of aggregate and soils, as well as other soils/aggregate/asphalt testing performed within ESE’s Caltrans and AASHTO certified laboratory. He is proficient in all lab testing that Eastern Sierra Engineering is accredited for.

California Avenue Reconstruction, Reno, NV
Regional Transportation Commission of Washoe County
ESE provided geotechnical investigation, pavement design, civil design, construction management, full time inspection and material testing services for the reconstruction of 0.4 miles of California Avenue within Reno from Newlands Circle to Arlington Avenue and California Avenue intersections with Newlands Circle, Nixon Avenue, Gordon Avenue, and Clay Street. The scope of work included pavement designs for complete reconstruction of the roadway with 6 inches of plantmix bituminous pavement on 8 inches of aggregate base. As part of the project, portions of curb, gutter, sidewalk were replaced. Commercial and residential driveways, and 6 ADA ramps were reconstructed to meet ADA compliance. The street frontage at Newlands Park was realigned to add a sidewalk and improve pedestrian circulation at Newlands Park.

Chris performed lab testing for soils acquired in the geotechnical investigation, asphalt and concrete.

EDUCATION
Spanish Springs High School
NV, 2004

REGISTRATIONS/

CERTIFICATIONS
NAQTC Certified: Sampling & Density,
Asphalt Extended and Aggregate
Nevada No. 001735
Caltrans Certified
Nuclear Gauge Certified
OSHA 10-hour Training
ACI Certified, Field Testing - Grade 1

YEARS OF EXPERIENCE
11 years

YEARS WITH ESE
11 years
633
4515 Towne Drive, Reno, NV 89521 (775) 828-7220 [email protected] EngineeringTheEarth.com Chris Marvel
4th Street Reconstruction, Sparks, NV
Regional Transportation Commission of Washoe County
ESE provided geotechnical investigation, pavement design, civil design, construction management, full time inspection and material testing services for the reconstruction of 0.6 miles of 4th Street located within Sparks 4th Street from Greenbrae Drive to McCarran Boulevard; and 4th Street intersections with Greenbrae Drive, O Street, Richards Way, Sawyer Way, Tasker Way, York Way, McGoldrick Way, Galleron Way, Devere Way, Gault Way. The scope of work included pavement designs for complete reconstruction of the roadway with 5 inches of plantmix bituminous pavement on 8 inches of aggregate base. As part of the project a majority of the curb, gutter, sidewalks, driveways and 30 ADA ramps were reconstructed to meet ADA compliance. Two transit bus stops were added, and old catch basins were removed and replaced with new catch basins. Chris performed lab testing for soils acquired in the geotechnical investigation, asphalt and concrete.

Swope Area Neighborhood Street Rehabilitation Project
City of Reno
The Swope Area Neighborhood Street Rehabilitation (Swope Area) project included the following streets:

Keele Drive, Palm Circle, Sherwood Drive, Joshua Drive and Balsam Street (approximately 220,500 square feet of roadway). ESE provided construction management, full-time inspection and material testing services for the project. Geotechnical test pits were dug to verify subgrade soils. In addition to the roadway rehabilitation, the scope of work generally included removal and replacement of curb and gutter on both sides of the street; installation of sidewalk; driveway and pedestrian ramp reconstruction to meet ADA requirements; and removal and replacement of old catch basins. Services included the compaction testing of subgrade and base materials and the laboratory and field testing of the Portland cement concrete and asphalt concrete. All testing was performed to SSPWC Orange Book specifications. Chris performed lab testing for soils acquired in the geotechnical investigation, asphalt and concrete.

Damonte Ranch Park Parking Lot Improvements
City of Reno
ESE provided materials testing services for the construction of an additional parking lot for Damonte Ranch Park, located at 1950 Steamboat Pkwy., South Meadows. The improvements included 7,300 square foot asphalt paved parking lot, 2,400 square foot of sidewalk, 600 linear foot curb & gutter, miscellaneous irrigation retrofit, and associated landscaping. Chris performed all required lab testing for this project. 634
RICHARD MACHADO | QC PROJECT MANAGER, SPECIAL INSPECTOR WWW.COMSTOCKCONSTRUCTIONSERVICES.COM
(775) 241-2224
Mr. Machado has 11 years of experience in the commercial and residential construction industry. He started his adult career as a wildland firefighter working his way up through the ranks to an engine boss. He then ventured into the construction industry and has excelled ever since. Mr. Machado moved into inspection and materials testing in May of 2016 and has again climbed the ladder from a materials testing technician all the way to a QC project manager. He has worked on many large-scale projects with a high degree of complexity ranging from mass grading to multi-level buildings, industrial warehouses, and heavy highway projects. He maintains a high-level quality of work while fostering excellent relationships with clients, contractors, and field technicians. As QC project manager he is proficient in project document review, plan and specification conformance, scheduling, and the delivery of final letters and packets to closeout his projects efficiently and successfully.

PERTINENT WORK EXPERIENCE
Project Comstock STY1 Data Center, Storey County, NV
Mr. Machado worked on Project Comstock (STY1) from the mass grading through the completion of this project. His duties as a special inspector included inspection and testing of mass excavation and grading, reinforcing steel, concrete, epoxy dowels and anchors, grout, asphalt paving, on-site laboratory testing as well as attending daily/weekly construction meetings, oversight and documentation of all construction activities. He has demonstrated an outstanding reputation within this facility and with all of the various trades on-site.

South Tahoe Road Rehab, South Lake Tahoe, CA
Mr. Machado was the on-site project manager and senior inspector for three seasons on this extensive contract. These projects consisted of over thirty miles of roadway rehabilitation, construction of new pedestrian and bike paths, utility infrastructure and miscellaneous roadway and utility repairs scattered across the city. His duties included inspection and testing of subgrade and aggregate base materials, utilities, asphalt paving, batch plant auditing, concrete placement, documentation control, and coordination with county, TRPA, homeowners, and contractors. In addition, Mr. Machado inspected and documented all SWPPP and traffic control for the project daily.

Victory Logistics, Fernley, NV
Mr. Machado has been involved with this multi-phase commercial development from the beginning. His duties as the assistant project manager for the engineer of record (EOR), materials testing, and special inspection services included document control, submittal review, attendance of weekly construction meetings, 1704 documentation, county interface, and final closeout. He assisted the project manager and field technicians with the oversight of the construction of over 2.3 million square feet of commercial concrete tilt up buildings in this development, as well as the Union Pacific Railroad, NDOT, and City of Fernley infrastructure aspects that have been constructed for the facilitation of this project.

Project Maverick, Amazon Distribution Center, Fallon, NV Mr. Machado has served as the project manager since this project’s inception. His duties included document control, scheduling, attendance of construction meetings, and efficient staffing arrangements during the peaks and valleys of all phases of construction. Mr. Machado’s responsibilities included oversight and reporting of all aspects of the structural and civil elements during all phases of construction. In addition, he maintained an outstanding safety record and excellent relationship with all contractors, owner’s representatives, and employees involved in this project.

CERTIFICATIONS
ICC Special Inspector, No. 8915783
Prestressed Concrete
Reinforced Concrete
Structural Masonry
Structural Steel and Bolting
ACI No. 01367419
Concrete Field Testing
Technician Grade 1
NAQTC No. NV002060
Sampling and Density
Aggregates
Asphalt
Building Analyst Professional No.
5072096
Building Science Principles
Certification of Knowledge
Qualified SWPPP Practitioner
(QSP)
MSHA
OSHA, 10-hour
Nuclear Density Gauge Certified
635

CERTIFICATION VERIFICATION
636

C-XXX-XXXX

EXHIBIT B

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

The undersigned certifies, to the best of his or her knowledge or belief, that:

Consultant:

By_____________________________________ Date _________________________ Jennifer Roman, Principal Engineer
637

C-XXX-XXXX

EXHIBIT C
Certificate of Insurance
638
09/05/2025
Brown & Brown Insurance Services, Inc.
706 Indian Hill Rd
Terrace Park OH 45174
Joanna Lawrence
[email protected]
Civil Solutions Associates, Inc. dba, DBA: Eastern Sierra Engineering 4515 Towne Drive
Reno NV 89521
Continental Casualty Company 20443
Ohio Security Insurance Company 24082
Lloyd's
NEW 25-26
A Y B 7013627347 03/04/2025 03/04/2026
1,000,000
1,000,000
10,000
1,000,000
2,000,000
2,000,000
A Y BUA 7018289473 03/04/2025 03/04/2026
1,000,000
A
10,000
B 7013627350 03/04/2025 03/04/2026
2,000,000
2,000,000
B XWS61939762 11/01/2024 11/01/2025
1,000,000
1,000,000
1,000,000
C
Professional Liability
B0621PCIVI009225 08/15/2025 08/15/2026
Per Occurrence $2,000,000
Aggregate $2,000,000
Retention $50,000
City, its elected or appointed officers, officials, employees, agents and volunteers are additional
insured’s under Consultant’s General Liability and Automobile Liability. 30 days notice of cancellation applies.

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe CA 96150

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY
PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
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JKLMN
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED û OWNERS, LESSEES OR CONTRACTORS û

SCHEDULED PERSON OR ORGANIZATION - WITH PRODUCTS COMPLETED

OPERATIONS COVERAGE
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS LIABILITY COVERAGE FORM
SCHEDULE*
Name Of Person Or Organization:
* Information required to complete this Schedule, if not shown on this endorsement, will be shown in the Declarations.

A. The following is added to Paragraph C. Who Is An
Insured:

4. Any person(s) or organization(s) shown in the
Schedule is also an additional insured, but only
with respect to liability for "bodily injury," "property damage" or "personal and advertising injury,"
caused, in whole or in part, by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your
behalf
in the performance of your ongoing operations for
the additional insured(s); at the location(s)
designated above; or
c. "Your work" that is included in the "productscompleted operations hazard" and performed for the additional insured, but only if this
Policy provides such coverage, and only if the
written contract or written agreement requires
you to provide the additional insured such
coverage.

B. The insurance provided to the additional insured does not apply to "bodily injury," "property damage," or
"personal and advertising injury" arising out of:

1. The rendering of, or the failure to render any
professional architectural, engineering, or
surveying services, including:
(a) The preparing, approving, or failing to prepare
or approve maps, shop drawings, opinions,
reports, surveys, field orders, change orders
or drawings and specifications; and
(b) Supervisory, inspection, architectural or
engineering activities.

2. "Bodily Injury," "property damage," or "personal
and advertising injury" arising out of any premises
or work for which the additional insured is
specifically listed as an additional insured on
another endorsement attached to this Policy.

C. The following is added to Paragraph H. of the
Businessowners Common Policy Conditions:

H. Other Insurance
This insurance is excess over any other insurance
naming the additional insured as an insured
whether primary, excess, contingent or on any
other basis unless a written contract or written
agreement specifically requires that this insurance
be either primary or primary and noncontributing.
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CNA80103XX (09-14)

Page 1 of 1 ends

PRIMARY AND NONCONTRIBUTORYOTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS COMMON POLICY CONDITIONS
The following is added to Paragraph H. Other Insurance and supersedes any provision to the contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that:

1. The additional insured is a Named Insured under such other insurance; and

2. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured.

All other terms and conditions of the Policy remain unchanged.

HI
JKLMN
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BLANKET ADDITIONAL INSURED AND LIABILITY EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following:

BUSINESSOWNERS LIABILITY COVERAGE FORM

BUSINESSOWNERS COMMON POLICY CONDITIONS

TABLE OF CONTENTS
I. Blanket Additional Insured Provisions
A. Additional Insured û Blanket Vendors
B. Miscellaneous Additional Insureds
C. Additional Provisions Pertinent to Additional Insured Coverage

1.a. Primary û Noncontributory provision

1.b. Definition of "written contract"

2. Additional Insured û Extended Coverage
II. Liability Extension Coverages
A. Bodily Injury û Expanded Definition
B. Broad Knowledge of Occurrence
C. Estates, Legal Representatives and Spouses
D. Fellow Employee First Aid
E. Legal Liability û Damage to Premises
F. Personal and Advertising Injury û Discrimination or Humiliation G. Personal and Advertising Injury û Broadened Eviction H. Waiver of Subrogation û Blanket
I. BLANKET ADDITIONAL INSURED PROVISIONS
A. ADDITIONAL INSURED û BLANKET VENDORS
Who Is An Insured is amended to include as an additional insured any person or organization (referred to below as vendor) with whom you agreed under a "written contract" to provide insurance, but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions:

1. The insurance afforded the vendor does not apply to:
a. "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; b. Any express warranty unauthorized by you;
c. Any physical or chemical change in the product made intentionally by the vendor; d. Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container;
e. Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products;
f. Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; g. Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or HI
JKLMN
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h. "Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to:
(1) The exceptions contained in Subparagraphs d. or f.; or (2) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products.

2. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products.

3. This provision 2. does not apply to any vendor included as an insured by an endorsement issued by us and made a part of this Policy.

4. This provision 2. does not apply if "bodily injury" or "property damage" included within the "productscompleted operations hazard" is excluded either by the provisions of the Policy or by endorsement.

B. MISCELLANEOUS ADDITIONAL INSUREDS

1. Who Is An Insured is amended to include as an insured any person or organization (called additional insured) described in paragraphs 3.a. through 3.j. below whom you are required to add as an additional insured on this policy under a "written contract."

2. However, subject always to the terms and conditions of this policy, including the limits of insurance, we will not provide the additional insured with:
a. A higher limit of insurance than required by such "written contract;" b. Coverage broader than required by such "written contract" and in no event greater than that described by the applicable paragraph a. through k. below; or
c. Coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard." But this paragraph c. does not apply to the extent coverage for such liability is provided by paragraph 3.j. below.

Any coverage granted by this endorsement shall apply only to the extent permitted by law.

3. Only the following persons or organizations can qualify as additional insureds under this endorsement:
a. Controlling Interest
Any persons or organizations with a controlling interest in you but only with respect to their liability arising out of:
(1) such person or organization's financial control of you; or (2) Premises such person or organization owns, maintains or controls while you lease or occupy these premises;
provided that the coverage granted to such additional insureds does not apply to structural alterations, new construction or demolition operations performed by or for such additional insured. b. Co-owner of Insured Premises
A co-owner of a premises co-owned by you and covered under this insurance but only with respect to the co-owners liability for "bodily injury," "property damage" or "personal and advertising injury" as coowner of such premises. c. Grantor of Franchise
Any person or organization that has granted a franchise to you, but only with respect to such person or organization's liability for "bodily injury," "property damage," or "personal and advertising injury" as grantor of a franchise to you.
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d. Lessor of Equipment
Any person or organization from whom you lease equipment, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused in whole or in part by your maintenance, operation or use of such equipment, provided that the "occurrence" giving rise to such "bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury" takes place prior to the termination of such lease. e. Lessor of Land
Any person or organization from whom you lease land, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of the ownership, maintenance or use of that specific part of the land leased to you, provided that the "occurrence" giving rise to such "bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury," takes place prior to the termination of such lease. The insurance hereby afforded to the additional insured does not apply to structural alterations, new construction or demolition operations performed by, on behalf of or for such additional insured.
f. Lessor of Premises
An owner or lessor of premises leased to you, or such owner or lessor's real estate manager, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of the ownership, maintenance or use of such part of the premises leased to you, and provided that the "occurrence" giving rise to such "bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury," takes place prior to the termination of such lease.

The insurance hereby afforded to the additional insured does not apply to structural alterations, new construction or demolition operations performed by, on behalf of or for such additional insured. g. Mortgagee, Assignee or Receiver
A mortgagee, assignee or receiver of premises but only with respect to such mortgagee, assignee, or receiver's liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of the ownership, maintenance, or use of a premises by you.

This insurance does not apply to structural alterations, new construction or demolition operations performed by, on behalf of or for such additional insured. h. State or Political Subdivisions
A state or government agency or subdivision or political subdivision that has issued a permit or authorization, but only with respect to such government agency or subdivision or political subdivision's liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of:
(1) The following hazards in connection with premises you own, rent, or control and to which this insurance applies:
(a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoistaway openings, sidewalk vaults, street banners, or decorations and similar exposures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance or use of any elevators covered by this insurance; or (2) The permitted or authorized operations performed by you or on your behalf. But the coverage granted by this paragraph does not apply to:
(a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or government agency or subdivision or political subdivision; or
(b) "Bodily injury" or "property damage" included within the "products-completed operations hazard."
With respect to this provision's requirement that additional insured status must be requested under a "written contract," we will treat as a "written contract" any governmental permit that requires you to add the governmental entity as an additional insured.
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i. Trade Show Event Lessor
With respect to your participation in a trade show event as an exhibitor, presenter or displayer, any person or organization whom you are required to include as an additional insured, but only with respect to such person or organization's liability for "bodily injury," "property damage," or "personal and advertising injury" caused by:
a. Your acts or omissions; or
b. Acts or omissions of those acting on your behalf;
in the performance of your ongoing operations at the trade show premises during the trade show event. j. Other Person or Organization
Any person or organization who is not an additional insured under paragraphs a. through i. above. Such additional insured is an insured solely for "bodily injury," "property damage" or "personal and advertising injury" for which such additional insured is liable because of your acts or omissions.

The coverage granted by this paragraph does not apply to any person or organization:
(1) For "bodily injury," "property damage," or "personal and advertising injury" arising out of the rendering or failure to render any professional services; (2) For "bodily injury" or "property damage" included in the "products-completed operations hazard." But this provision (2) does not apply to such "bodily injury" or "property damage" if:
(a) It is entirely due to your negligence and specifically results from your work for the additional insured which is the subject to the "written contract"; and (b) The "written contract" requires you to make the person or organization an additional insured for such "bodily injury" or "property damage"; or
(3) Who is afforded additional insured coverage under another endorsement attached to this policy.

C. ADDITIONAL PROVISIONS PERTINENT TO ADDITIONAL INSURED COVERAGE

1. With respect only to additional insured coverage provided under paragraphs A. and B. above:
a. The BUSINESSOWNERS COMMON POLICY CONDITIONS are amended to add the following to the Condition entitled Other Insurance:

This insurance is excess of all other insurance available to an additional insured whether primary, excess, contingent or on any other basis. However, if a "written contract" requires that this insurance be either primary or primary and noncontributing, then this insurance will be primary and non-contributory relative solely to insurance on which the additional insured is a named insured. b. Under Liability and Medical Expense Definitions, the following definition is added:
"Written contract" means a written contract or agreement that requires you to make a person or organization an additional insured on this policy, provided the contract or agreement:
(1) Is currently in effect or becomes effective during the term of this policy; and (2) Was executed prior to:
(a) The "bodily injury" or "property damage;" or
(b) The offense that caused the "personal and advertising injury"; for which the additional insured seeks coverage.

2. With respect to any additional insured added by this endorsement or by any other endorsement attached to this Coverage Part, the section entitled Who Is An Insured is amended to make the following natural persons insureds.

If the additional insured is:
a. An individual, then his or her spouse is an insured; 645
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b. A partnership or joint venture, then its partners, members and their spouses are insureds; c. A limited liability company, then its members and managers are insureds; d. An organization other than a partnership, joint venture or limited liability company, then its executive officers, directors and shareholders are insureds; or
e. Any type of entity, then its employees are insureds; but only with respect to locations and operations covered by the additional insured endorsement's provisions, and only with respect to their respective roles within their organizations. Furthermore, employees of additional insureds are not insureds with respect to liability arising out of:
(1) "Bodily injury" or "personal and advertising injury" to any fellow employee or to any natural person listed in paragraphs a. through d. above;
(2) "Property damage" to property owned, occupied or used by their employer or by any fellow employee; or (3) Providing or failing to provide professional health care services.

II. LIABILITY EXTENSION COVERAGES
It is understood and agreed that this endorsement amends the Businessowners Liability Coverage Form. If any other endorsement attached to this policy amends any provision also amended by this endorsement, then that other endorsement controls with respect to such provision, and the changes made by this endorsement to such provision do not apply.

A. Bodily injury û Expanded Definition
Under Liability and Medical Expenses Definitions, the definition of "Bodily injury" is deleted and replaced by the following:
"Bodily injury" means physical injury, sickness or disease sustained by a person, including death, humiliation, shock, mental anguish or mental injury by that person at any time which results as a consequence of the physical injury, sickness or disease.

B. Broad Knowledge of Occurrence
Under Businessowners Liability Conditions, the Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended to add the following:

Paragraphs a. and b. above apply to you or to any additional insured only when such "occurrence," offense, claim or "suit" is known to:
(1) You or any additional insured that is an individual; (2) Any partner, if you or an additional insured is a partnership; (3) Any manager, if you or an additional insured is a limited liability company; (4) Any "executive officer" or insurance manager, if you or an additional insured is a corporation; (5) Any trustee, if you or an additional insured is a trust; or (6) Any elected or appointed official, if you or an additional insured is a political subdivision or public entity.

This paragraph applies separately to you and any additional insured.

C. Estates, Legal Representatives and Spouses
The estates, heirs, legal representatives and spouses of any natural person insured shall also be insured under this policy; provided, however, coverage is afforded to such estates, heirs, legal representatives and spouses only for claims arising solely out of their capacity as such and, in the case of a spouse, where such claim seeks damages from marital common property, jointly held property, or property transferred from such natural person insured to such spouse. No coverage is provided for any act, error or omission of an estate, heir, legal representative or spouse outside the scope of such person's capacity as such, provided however that the spouse of a natural person Named Insured and the spouses of members or partners of joint venture or partnership Named Insureds are insureds with respect to such spouses' acts, errors or omissions in the conduct of the Named Insured's business.
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D. Fellow Employee First Aid Coverage
In the section entitled Who Is An Insured, paragraph 2.a.1. is amended to add the following:

The limitations described in subparagraphs 2.a.1.(a), (b) and (c) do not apply to your "employees" for "bodily injury" that results from providing cardiopulmonary resuscitation or other first aid services to a co-"employee" or "volunteer worker" that becomes necessary while your "employee" is performing duties in the conduct of your business. Your "employees" are hereby insureds for such services. But the insured status conferred by this provision does not apply to "employees" whose duties in your business are to provide professional health care services or health examinations.

E. Legal Liability û Damage To Premises

1. Under B. Exclusions, 1. Applicable to Business Liability Coverage, Exclusion k. Damage To Property, is replaced by the following:
k. Damage To Property
"Property damage" to:

1. Property you own, rent or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another's property;

2. Premises you sell, give away or abandon, if the "property damage" arises out of any part of those premises;

3. Property loaned to you;

4. Personal property in the care, custody or control of the insured;

5. That particular part of any real property on which you or any contractors or subcontractors working directly or indirectly in your behalf are performing operations, if the "property damage" arises out of those operations; or

6. That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it.

Paragraph 2 of this exclusion does not apply if the premises are "your work" and were never occupied, rented or held for rental by you.

Paragraphs 1, 3, and 4, of this exclusion do not apply to "property damage" (other than damage by fire or explosion) to premises:
(1) rented to you:
(2) temporarily occupied by you with the permission of the owner, or (3) to the contents of premises rented to you for a period of 7 or fewer consecutive days.

A separate limit of insurance applies to Damage To Premises Rented To You as described in Section D û Liability and Medical Expenses Limits of Insurance.

Paragraphs 3, 4, 5, and 6 of this exclusion do not apply to liability assumed under a sidetrack agreement.

Paragraph 6 of this exclusion does not apply to "property damage" included in the "productscompleted operations hazard."

2. Under B. Exclusions, 1. Applicable to Business Liability Coverage, the following paragraph is added, and replaces the similar paragraph, if any, beneath paragraph (14) of the exclusion entitled Personal and Advertising Injury:

Exclusions c, d, e, f, g, h, i, k, l, m, n, and o, do not apply to damage by fire to premises while rented to you or temporarily occupied by you with permission of the owner or to the contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section D. Liability And Medical Expenses Limits Of Insurance. 647
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3. The first Paragraph under item 5. Damage To Premises Rented To You Limit of the section entitled Liability And Medical Expenses Limits Of Insurance is replaced by the following:

The most we will pay under Business Liability for damages because of "property damage" to any one premises, while rented to you or temporarily occupied by you with the permission of the owner, including contents of such premises rented to you for a period of 7 or fewer consecutive days, is the Damage to Premises Rented to You Limit. The Damage to Premises Rented to You Limit is the greater of:
a. $1,000,000; or
b. The Damage to Premises Rented to You Limit shown in the Declarations.

F. Personal and Advertising Injury û Discrimination or Humiliation

1. Under Liability and Medical Expenses Definitions, the definition of "personal and advertising injury" is amended to add the following:
h. Discrimination or humiliation that results in injury to the feelings or reputation of a natural person, but only if such discrimination or humiliation is:
(1) Not done intentionally by or at the direction of:
(a) The insured; or
(b) Any "executive officer," director, stockholder, partner, member or manager (if you are a limited liability company) of the insured; and
(2) Not directly or indirectly related to the employment, prospective employment, past employment or termination of employment of any person or person by any insured.

2. Under B. Exclusions, 1. Applicable to Business Liability Coverage, the exclusion entitled Personal and Advertising Injury is amended to add the following additional exclusions:
(15)Discrimination Relating to Room, Dwelling or Premises Caused by discrimination directly or indirectly related to the sale, rental, lease or sub-lease or prospective sale, rental, lease or sub-lease of any room, dwelling or premises by or at the direction of any insured. (16)Employment Related Discrimination
Discrimination or humiliation directly or indirectly related to the employment, prospective employment, past employment or termination of employment of any person by any insured. (17)Fines or Penalties
Fines or penalties levied or imposed by a governmental entity because of discrimination.

3. This provision (Personal and Advertising Injury û Discrimination or Humiliation) does not apply if Personal and Advertising Injury Liability is excluded either by the provisions of the Policy or by endorsement.

G. Personal and Advertising Injury - Broadened Eviction Under Liability and Medical Expenses Definitions, the definition of "Personal and advertising injury" is amended to delete Paragraph c. and replace it with the following:
c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room dwelling or premises that a person or organization occupies committed by or on behalf of its owner, landlord or lessor.

H. Waiver of Subrogation û Blanket
We waive any right of recovery we may have against:
a. Any person or organization with whom you have a written contract that requires such a waiver.

All other terms and conditions of the Policy remain unchanged. 648
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IMPORTANT: THIS ENDORSEMENT CONTAINS DUTIES THAT APPLY TO THE ADDITIONAL INSURED IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT. SEE PARAGRAPH C., OF THIS ENDORSEMENT FOR THESE DUTIES.

BLANKET ADDITIONAL INSURED ENDORSEMENT

WITH PRODUCTS-COMPLETED OPERATIONS COVERAGE AND

BLANKET WAIVER OF SUBROGATION
Architects, Engineers and Surveyors
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS LIABILITY COVERAGE FORM

BUSINESSOWNERS COMMON POLICY CONDITIONS
A. Who Is An Insured is amended to include as an insured any person or organization whom you are required to add as an additional insured on this policy under a written contract or written agreement; but the written contract or written agreement must be:

1. Crrently in effect or becoming effective during the term of this policy; and

2. Executed prior to the:
a. "Bodily injury" or "property damage"; or
b. Offense that caused the "personal and advertising injury"; for which the additional insured seeks coverage
B. The insurance provided to the additional insured is limited as follows:

1. The person or organization is an additional insured only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused in whole or in part by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf, in the performance of your ongoing operations specified in the written contract or written agreement; or c. "Your work" that is specified in the written contract or written agreement, but only for "bodily injury" or "property damage" included in the "products-completed operations hazard," and only if:
(1) The written contract or written agreement requires you to provide the additional insured such coverage; and
(2) This Coverage Part provides such coverage.

2. The Limits of Insurance applicable to the additional insured are those specified in the written contract or written agreement or in the Declarations of this policy, whichever is less. These Limits of Insurance are inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations.

3. The insurance provided to the additional insured does not apply to "bodily injury," "property damage" or "personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including:
a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications by any architect, engineer or surveyor performing services on a project of which you serve as construction manager; or b. Inspection, supervision, quality control, engineering or architectural services done by you on a project of which you serve as construction manager.

4. The insurance provided to the additional insured does not apply to "bodily injury," "property damage" or "personal and advertising injury" arising out of construction or demolition work while you are acting as a construction or demolition contractor.

HI
JKLMN
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C. Under Businessowners Liability Conditions, the condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended to add the following:

An additional insured under this endorsement will as soon as practicable:

1. Give written notice of an occurrence or an offense to us which may result in a claim or "suit" under this insurance;

2. Tender the defense and indemnity of any claim or "suit" to us for a loss we cover under this Coverage Part;

3. Except as provided for in paragraph D.2. below:
a. Tender the defense and indemnity of any claim or "suit" to any other insurer which also has insurance for a loss we cover under this Coverage Part; and
b. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part.

We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a claim or "suit" from the additional insured.

D. With respect only to the insurance provided by this endorsement, the condition entitled Other Insurance of the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to delete paragraphs 2. and 3. and replace them with the following:

2. This insurance is excess over any other insurance available to the additional insured, whether primary, excess, contingent or on any other basis, But if required by the written contract or written agreement, this insurance will be primary and noncontributory relative to insurance on which the additional insured is a Named Insured.

3. When this insurance is excess, we will have no duty under Business Liability insurance to defend the additional insured against any "suit" if any other insurer has a duty to defend the additional insured against that "suit" If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured's rights against all those other insurers.

When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of:
(a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance.

We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part.

E. Additional Insured û Extended Coverage
When an additional insured is added by this or any other endorsement attached to this Coverage Part, the section entitled Who Is An Insured is amended to make the following natural persons insureds:

If the additional insured is:

1. An individual, then his or her spouse is an insured;

2. A partnership or joint venture, then its partners, members and their spouses are insureds;

3. A limited liability company, then its members and managers are insureds;

4. An organization other than a partnership, joint venture or limited liability company, then its executive officers, directors and shareholders are insureds; or

5. Any type of entity, then its employees are insureds; but only with respect to locations and operations covered by the additional insured endorsement's provisions, and only with respect to their respective roles within their organizations. Furthermore, employees of additional insureds are not insureds with respect to liability arising out of:
(1) "Bodily injury" or "personal and advertising injury" to any fellow employee or to any natural person listed in paragraphs 1. through 4. above;
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(2) "Property damage" to property owned, occupied or used by their employer or by any fellow employee; or (3) Providing or failing to provide professional health care services.

F. The condition entitled Transfer of Rights of Recovery Against Others to Us of the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to deleted paragraph 2. and replace it with the following:

2. We waive any right of recovery we may have against any person or organization with whom you have agreed to waive such right of recovery in a written contract or agreement because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included within the "products-completed operations hazard." All other terms and conditions of the Policy remain unchanged. 651
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:14
Agenda Item: Medical Insurance Side Letters with Police Officers' Association, Police Employees’ Association, Police Supervisors' Committee, Firefighters’ Association, Local 39 Administrative and Confidential, Local 39 General & Public Works, and Unrepresented Employees Executive Summary: The City recently received notice that Fire Risk Management Services (FRMS), our current medical insurance pool provider, will be discontinuing all medical coverage due to financial reasons effective January 1, 2026. Upon receiving this notice, the City immediately began working with our insurance broker, Keenan, to secure comparable medical plans and ensure a smooth transition for all employees. Keenan has successfully obtained new options from Anthem that are similar to our current HDHP, PPO500, and PPO100 plans and network. We are also pleased to report that the premiums for these new plans will remain affordable for both employees and the City. Below is a timeline of the actions the city has taken to date since receiving notice of termination from FRMS: â€¢ July 24:

The City received notice that FRMS was dropping all medical coverage. â€¢ August 12: Keenan was provided initial quotes from Anthem. â€¢ August 19: Keenan presented the Anthem quotes to the city. â€¢ September 5: City distributed 2026 benefit renewal information to all union representatives. â€¢ September 15: City presented the 2026 benefits and rates to union representatives and unrepresented employees. The attached Side Letters memorialize the new medical insurance plans to be in place beginning Jan. 1, 2026.

Requested Action / Suggested Motions: (1) Pass a Resolution authorizing and directing the Mayor to execute Side Letters to the Memoranda of Understanding with the Police Officers' Association, Police Employees' Association, Police Supervisors' Committee, Firefighters' Association, Local 39 Administrative and Confidential, Local 39 General & Public Works; and (2) Pass a Resolution approving amendment to 2023-2026 Unrepresented Employees Compensation and Benefit Package.

Responsible Staff Member: Joseph D. Irvin
Reviewed and Approved By: Heather Stroud, City Attorney Attachments:
01 - Staff Report _ Medical Benefits Side Letters 09.23.2025.docx 02-Resolution-Compensation and Benefits Unrepresented Employees Including Elected City Clerk.docx
03- Exhibit 1 to Resolution re Unrepresented Employees.dox.pdf 04-Exhibit 2 to Resolution re Unrepresented Employees.docx 05-Resolution-Compensation and Benefits Bargaining Groups.docx 06-Exhibit A - PEA.pdf
07 - Exhibit B - POA.pdf
08 - Exhibit C - PSA.pdf
09 - Exhibit D - Local 39 Admin and Confidential.pdf
10 - Exhibit E - Local 39 General and Public Works.pdf
11 - Exhibit F - Firefighters' Association.pdf
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City Council Meeting, September 23, 2025 Page 1
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: Changes to the City provided Medical Plan and Benefits for Employees in Police Officers' Association, Police Employees’ Association, Police Supervisors' Committee, Firefighters’ Association, Local 39 Administrative and Confidential, Local 39 General & Public Works, and Unrepresented Employees
Location: Citywide
Responsible Staff Member: Joe Irvin, City Manager
Background: In accordance with the Meyers-Milias-Brown Act (MMBA), Government Code Section 3500 et seq., the City has met and conferred in good faith with employees represented by the City's bargaining units to discuss changes to the City’s Medical Insurance plans. This process has resulted in the present proposed changes to the current Memoranda of Understanding (MOUs). Additionally, the City consulted with the unrepresented employees for 2026 medical benefit coverage.

Issue and Discussion: City Medical Plans: The City's Medical plan for plan years 2024-2026 had been planned to be offered through the FRMS JPA. The City of South Lake Tahoe agreed to offer three plans through the FRMS JPA for plan years 2024-2026, as follows:

HDHP/HSA - City will contribute 100% of the premium cost for this plan option. If an employee elects the HDHP/HSA plan, the City will contribute $2,500.00 for individual coverage and $4,200.00 for Employee + one or Family coverage into an HSA. This contribution will be "front-loaded" the first pay period including January 1st of each year.

PPO 1000 - The City will cover the full premium cost of this plan for the first year (2024) only. For plan year 2025 the City will absorb up to a 3% increase above the premiums for plan year 2024. The employee will pay the difference.

PPO 500 (Buy-up option) - Employees who elect this plan option will pay the difference between the PPO 1000 plan and the PPO 500 plan. For the first plan year.
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City Council Meeting, September 23, 2025 Page 2
The city recently received notice that Fire Risk Management Services (FRMS), our current insurance pool provider, will be discontinuing all medical coverage due to financial reasons effective January 1, 2026.

Upon receiving this notice, the city immediately began working with our insurance broker, Keenan, to secure comparable medical plans and ensure a smooth transition for all employees. Keenan has successfully obtained new options from Anthem that are similar to our current HDHP, PPO500, and PPO100 plans and network. We are also pleased to report that the premiums for these new plans will remain affordable for both employees and the city.

Below is a timeline of the actions the city has taken to date since receiving notice of termination from FRMS:
• July 24: The city received notice that FRMS was dropping all medical coverage. • August 12: Keenan was provided initial quotes from Anthem. • August 19: Keenan presented the Anthem quotes to the city. • September 5: City distributed 2026 benefit renewal information to all union representatives.
• September 15: City presented the 2026 benefits and rates to union representatives.

For calendar year 2026 the proposed plans are as follows:

HDHP/HSA - City will contribute 100% of the premium cost for this plan option. If an unrepresented employee elects the HDHP/HSA plan, the City will contribute $2,500.00 for individual coverage and $4,200.00 for Employee + one or Family coverage into an HSA. This contribution will be "front-loaded" the first pay period including January 1st of each year.

PPO 1000 – City will contribute 100% of the premium cost for this plan.

PPO 500 – City will contribute 100% of the premium cost for employee only category, 99% for employee plus one category, and 94% for the employee plus two category.

It should be noted that throughout this process, the city, including the City Manager, HR, and Finance departments, has been in constant communication with Keenan and has held multiple meetings to review all information as it was presented. Our priority has been to secure the best possible plans and premiums for all employees. Please note that plan and premium changes can be made for the 2026 plan year. The city is confident the plans and premiums secured for the 2026 calendar year are comparable to the current benefits and provide equal or lessor employee contribution rates depending on individually selected plans. However, the city is committed to ensuring we continue to provide sustainable benefits and will continue to explore and evaluate benefit options for health plan year 2027.
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The City consulted with the Unrepresented Employees for 2026 medical benefit coverage.

Also included with this item is a Resolution which, if adopted, amend the medical benefits provided to Unrepresented Employees to be in lined with the benefits offered to Represented Employees
Financial Implications: While the HDHP medical plan includes cost increases for the upcoming calendar year, these are offset by decreases in certain PPO 1000 and PPO 500 plan options. In anticipation of rising medical costs, staff conservatively included additional funding in the adopted budget. However, the final insurance rates reflected decreases in several plan options, which helped offset the anticipated overall increases and resulted in net savings of approximately $300,000. These savings will be incorporated into the mid-year budget review process.

Environmental Considerations: This action is not a “project” requiring environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment).

Policy Implications: The City is required to provide medical insurance to employees consistent with the current MOUs.
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Resolution 2025-XXXX September 23, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 23, 2025
Approving Amendment to the Unrepresented Employee Group Compensation and Benefit Package for the South Lake Tahoe Unrepresented Employees including the elected City Clerk

BACKGROUND
A. The City of South Lake Tahoe adopted the Unrepresented Employees Compensation and Benefit Package for the term of October 1, 2023 through September 30, 2026. This Compensation and Benefit Package was approved by City Council at its September 26, 2023 meeting pursuant to Resolution 2023-088. The existing Unrepresented Employees Compensation and Benefit Package is attached hereto as Exhibit 1.

B. The City currently contracts with the Fire Risk Management Services Joint Powers Authority (FRMS) for medical insurance. FRMS notified the City that it terminated its medical offerings effective December 31, 2025. The City worked with the City’s broker Keenan Associates to provide medical plans substantially similar to the plans provided pursuant to the existing Unrepresented Employees Compensation and Benefit Package.

C. After identifying such medical plans, the City of South Lake Tahoe consulted with its Unrepresented Employees regarding its proposed amendments to the medical plans offered to qualified employees.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Approves the amendment to the 2023-2026 Unrepresented Employees Compensation and Benefits Package section titled “Medical Plan,” which is attached hereto as Exhibit 2.

2. Authorizes and directs the City Manager to take all steps that are proper and necessary to implement this resolution.

Adopted by the City of South Lake Tahoe City Council on September 23, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
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Resolution 2025-XXXX September 23, 2025 Page 2 of 2
___________________________ Date:___________
Tamara Wallace, Mayor
Attest:
____________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council
661
City ofSouth Lake Tahoe Unrepresented
Employee Group Compensation and Benefits
Package October 1, 2023 - September 30, 2026
REVISED February 25, 2025
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TABLE OF CONTENTS
INTRODUCTION.............................................................................................................................................2 CLASSIFICATIONS DESIGNATED UNREPRESENTED EMPLOYEES.................................................................2 SALARY PLAN.................................................................................................................................................2 IMPLEMENTATION OF 2023 CLASSIFICATION AND COMPENSATION STUDY ..............................................2 COLA's. ...........................................................................................................................................................3 STRIKE TEAM RESPONSE (Fire Marshal and Fire Division Chief)................................................................... 3 PUBLIC SAFETY UNIFORM PAY..................................................................................................................... 3 NON-PERSABLE COMPENSATION.. .................................................................................................................4 457 MATCHING CONTRIBUTION. .................................................................................................................... 4 LONGEVITY INCENTIVE PAY PLAN................................................................................................................. 4 EMPLOYEE TRAINING.................................................................................................................................... 5 EMPLOYMENT BENEFITS .............................................................................................................................. 5 PUBLIC EMPLOYEES RETIREMENT SYSTEM .................................................................................................. 6 ADMINISTRATIVE LEAVE................................................................................................................................ 7 HOLIDAYS....................................................................................................................................................... 7 PAID TIME OFF .................................................................................................................................................7 BEREAVEMENT LEAVE ...................................................................................................................................8 MANAGEMENT INCENTIVE PAY .......................................................................................................................8 BILINGUAL PAY. ...............................................................................................................................................9 LAYOFF AND SEVERANCE................................................................................................................................9 PERSONNEL RULES AND REGULATIONS .......................................................................................................10 663

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INTRODUCTION
This document is a summary of compensation and benefits which applies to all Unrepresented employees. The terms and conditions of employment for Unrepresented employees not included in this document are contained in individual employment contracts and/or the City of South Lake Tahoe Personnel Rules and Regulations.

The various forms of compensation and benefits provided in this document are the result of the City's recognition that Unrepresented employees should be compensated appropriately for exhibiting accountability, cost effectiveness, technological skills and the ability to make maximum use of personnel, fiscal and other resources to facilitate the provision of city services.

CLASSIFICATIONS DESIGNATED UNREPRESENTED EMPLOYEES
For the purpose of this document, the following positions are consideredUnrepresented Management Unrepresented Executive Employees:

UNREPRESENTED

MANAGEMENT

UNREPRESENTED

EXECUTIVE
Airport Manager Assistant CityManager
Assistant City Attorney Chief of Police *
Communications & Project Specialist City Clerk
Human Resources Manager Director of Development Services Human Resources Analyst Director of Finance
Paralegal Director of Public Works
Risk Manager Fire Chief *
Sustainability Coordinator Parks & Recreation Director
Fire Marshal
Fire Division Chief
Data and Innovation Program Manager

SALARY PLAN

Incremental salary steps within the base salary range, for classifications within the Unrepresented employees management and executive group, shall progress in five steps, from Step 1 through Step 5. Step 1 shall generally be established so that the progression from step 1 to Step 5 occurs in five percent (5%) increments. The City Manager, or designee, shall place newly hired Unrepresented employees at a step within the range for their classification that best reflects the employee's qualifications and job experience.

IMPLEMENTATION OF 2023 CLASSIFICATION AND COMPENSATION STUDY Classifications under market median:

These classifications require an equity adjustment to bring them to market median. Classifications under market median and market deviation are listed below.

Unrepresented Classification Market Deviation
Assistant City Manager -11.1%
*Chief of Police -9.9%
City Clerk -1.9%
Communications & Prog Spec -7.0%
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Director of Public Works -2.6%
*Fire Chief -7.9%
Human Resources Analyst -0.3%
Risk Manager -16.1%
Sustainability Coordinator -12.3%
Fire Marshall -10.3%
Effective October 1, 2023 and upon approval of the unrepresented Compensation and Benefit Package by City Council; equity increases based upon compensation (Base+Cash+Benefits) market median will be implemented as follows:

Year 1: 34% of equity adjustment of September 30, 2023 Salary. Not compounded Year 2: 33% of equity adjustment of September 30, 2023 Salary. Not compounded Year 3: 33% of equity adjustment of September 30, 2023 Salary. Not compounded *Chief of Police and Fire Chief will receive equity adjustment over two years Year 1: 50% of equity adjustment of September 30, 2023 Salary. Not compounded Year 2: 50% of equity adjustment of September 30, 2023 Salary. Not compounded COLAs:

In order to prevent compaction between represented classifications and unrepresented classifications, unrepresented classifications will receive the same COLA package as other classifications:

Year 1: COLA 4.2% Effective 10/1/2023 and upon approval by City Council of Unrepresented Compensation and Benefit Package
Year 2: COLA (1-4%) Based upon the annual as of the month of April SF/Oakland Hayward CPI effective the pay period including October 1, 2024
Year 3: COLA (1-4%) Based upon the annual as of the month of April SF/Oakland Hayward CPI effective the pay period including October 1, 2025

STRIKE TEAM RESPONSE
Strike Team Response: Fire Marshal and Fire Division Chief will be eligible to respond as a single resource on CalOES strike teams with the following provisions. Any assignment will need to be approved in advance by the Fire Chief. The Fire Marshal and the Fire Division Chief will need to be qualified with a position task book for any position requested. This position will be authorized for (2) two-week assignments per season. Any more than 2 strike team responses will need to be evaluated by the Fire Chief based on need and work load. Compensation will be portal to portal from time of deployment until return to the city. Pay will be calculated at straight time as this position is exempt and ineligible for overtime pay.

PUBLIC SAFETY UNIFORM PAY
Public Safety Uniform Pay will be provided to the Police Chief, Fire Chief, Fire Marshal, and Fire Division Chief as provided below:
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Chief of Police $1000.00 per year
Fire Chief $900.00 per year
Fire Division Chief $900.00 per year
Fire Marshal $900.00 per year
Personnel are eligible for payment of uniform allowance as defined in title 2 of the California Code of Regulations section 571(a) as may be amended only after completion of the initial probationary period. Uniform allowance is paid in two lump sum installments in June and December and not prorated at start or end of employment but paid in lump sum on designated dates.

NON-PERSABLE COMPENSATION
Unrepresented Management Team members will receive a contribution of 3.5% of their base salary plus longevity pay into their choice of either non-pensionable 401a or employee-funded 457 IRS defined investment account.

Unrepresented Executive Team members (excluding the City Manager and City Attorney unless specified in their respective contracts) will receive a contribution of 5% of their base salary plus longevity pay into their choice of either non-pensionable 401a or employee-funded 457 IRS defined investment account. 457 MATCHING CONTRIBUTION
Effective October 1, 2023, Unrepresented Management Team members who pass their initial probationary period may receive up to $3000.00 per year; the City willmatch the employee's contribution to their 457 investment account on a dollar-fordollar basis. Effective October 1, 2023, Unrepresented Executive Team members (excluding the City Manager and City Attorney unless specified in their respective contracts) who pass their initial probationary period may receive up to $4000.00 per year. The City willmatch the employee's contribution to their 457 investment account on a dollar-for-dollar basis.

LONGEVITY INCENTIVE PAY
Unrepresented employees shall be eligible for longevity incentive pay upon the successful completion of ten (10) consecutive years of service in a regular position with the City of South Lake Tahoe. The longevity incentive pay shall be as follows:

Years of Service 10 Years 5% (base pay)
The five percent (5%) Longevity Pay will be included in the base hourly rate when calculating all specialty pays set forth in this Agreement, including:

Acting Pay
Management/Supervision/Profession Incentive Pay
Holiday Pay
PTO (used, sell back or payout)
Calculation of Dollar Value of Sick Leave
Awards Leave (used or paid out)
Transition period: As part of the transition from merit pay to longevity pay, all employees who were eligible and receiving merit pay under the terms prior to October 1, 2014 shall be eligible to receive longevity pay under this Section; however, these employees shall not be eligible for an additional increase under this Section upon reaching ten years of City service.
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EMPLOYEE TRAINING
Tuition Reimbursement - in accordance with the City Personnel Rules, the City shall reimburse employees for expenses they have incurred for tuition for job related courses taken after the course is successfully completed and appropriate certification filed with the Personnel Officer, and if prior approval by the department head has been given to participate in the course. However, courses paid for by state or governmental agencies do not apply to this section.

Training Courses -Training programs authorized by the City shall be financed by the City to encourage employee participation. Such compensation is separate and distinct from the compensation offered for the position and classification involved in training. Subject to approval by the Personnel Officer, employees may be authorized to attend training programs during regular hours. Travel to and from such training shall be at City expense; provide, however, that time spent in travel to and from training is not eligible for overtime. When the needs of the City services so require, the appointing authority may direct any employee to attend a meeting or conference as part of the professional training required for the position. In such case, attendance is not mandatory but compensation for meals, lodging, travel, and miscellaneous expenses shall be allowed. No overtime will be paid, however, for the time required to travel to and from such meeting.

EMPLOYMENT BENEFITS
Unrepresented employees will have the ability to participate in the City's benefits. Including, Medical, Dental, Vision, and various other benefits.

Medical Plan: The City's Medical plan for plan years 2024-2026 will be offered through the FRMS JPA. The City of South Lake Tahoe will offer three plans through the FRMS JPA for plan years 2024-2026, as follows:
1) HDHP/HSA - City will contribute 100% of the premium cost for this plan option. If an unrepresented employee elects the HDHP/HSA plan, the City will contribute $2,500.00 for individual coverage and $4,200.00 for Employee + one or Family coverage into an HSA. This contribution will be "front loaded" the first pay period that includes January 1st of each year. 2) PPO 1000 - The City will contribute 100% of the premium for this plan for the FIRST plan year (2024) only.
3) PPO 500 (Buy-up option) - Employees who elect this plan option will pay the difference between the PPO 1000 plan and the PPO 500 plan. For the first plan year (2024) rates are as follows:

Per Pay Period Buy-up Cost PPO 500 ( 2024)
EE = $35.77 $77.51(month)
EE+ 1 = $71.55 $155.02 (month)
EE + Family $93.01 $201.53(month)
*City will make premiums available to employees during open enrollment each year for 2025 & 2026 Contributions for plan Year 2025 and 2026 –
HDHP/HSA - The City agrees to continue contributing 100% of the premium cost for the HDHP/HSA. The City will also maintain the same level of HSA contributions for EE, EE+1 and Family for this plan.

PPO 1000 - The City agrees to absorb up to a 3% rate increase each year for the PPO 1000. Employees will need to pay any rate increase above the 3%.

PPO 500 (Buy-up option) - Employees will pay he difference between the cost of the PPO 1000 which will include up-to a 3% increase, and the cost of the PPO 500.
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Medical Coverage Opt-Out Benefit Arrangement.

Unrepresented Employees who elect to waive and opt out of medical coverage offered by the City because they have provided the City with reasonable written proof of minimum essential coverage (“MEC”) through another source (other than coverage in the individual market, whether or not obtained through Covered America, such as written proof of coverage by a spouse’s employer) are eligible to receive a medical coverage opt-out benefit.

The health medical coverage opt-out benefit shall be paid on a per pay period basis in the form of City’s contributions to these employees’ Health Reimbursement Accounts (“HRAs”). The total annual medical coverage opt-out benefit is:

Employee Only: $115.38 per pay period ($3,000 per year) Employee +1 or Family: $153.85 per pay period ($4,000 per year)
The medical coverage opt-out benefit shall not be considered pensionable compensation. Eligible unrepresented employees, who have elected to receive the medical coverage opt-out benefit and who later have an eligible qualifying event, as defined by the City’s Medical Plan, and choose to enroll in one of the medical benefit options described above, shall no longer be eligible for the City’s contribution to the employees’ HRA accounts.

An employee whose spouse or registered domestic partner is also a City employee and who is eligible for dual coverage may elect to opt out and receive the payments outlined above, while their spouse enrolls in Citysponsored medical coverage.

Dental Plan: The City will provide dental insurance for unrepresented employees and any eligible dependents for plan years 2024, 2025 and 2026. The City Dental Plan will be offered through Standard. Plans are as follows:

Plan A: $100/$300 Deductible—$1,000 Annual Maximum (100% paid by the City) Plan B (Buy-Up Option): $100/$300 Deductible— $1,500 Annual Maximum If Plan B is selected, per pay period contribution rate for plane year 2024 shall be as follows:

Employee Only - $4.82 per pay period
Employee plus 1 - $9.06 per pay period
Employee Plus Family - $14.12 per pay period
*City will make premiums available to employees during open enrollment each year for 2025 & 2026 Vision Plan: The City agrees to continue to provide vision insurance for unrepresented employee and any eligible dependents at no cost to the employee for 2024, 2025, and 2026 Plan Years Life Insurance: The City shall pay the premium for a $50,000 life insurance policy for Unrepresented employees.

Short/Long Term Disability: City Sponsored STD and LTD Plan (the City does not participate in the California State Short Term Disability program.

PUBLIC EMPLOYEES RETIREMENT SYSTEM
On behalf of its unrepresented employees, the City has contracted with the California Public Employees' Retirement System (PERS) for retirement benefits.
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ADMINISTRATIVE LEAVE
Per the Administrative Leave policy unrepresented employees shall receive admin leave at rate determined by the Appointing Authority and shall be based on the operational needs of the position and the department. Admin leave may not be "banked" from year to year.

HOLIDAYS
Paid holidays for Unrepresented employees shall be as follows:

New Year's Day January 1st
Martin Luther King Jr. Day 3rd Monday in January
Washington's Birthday 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Indigenous Peoples Day Second Monday in September
Veteran's Day November 11th
Thanksgiving Day Last Thursday in November
Day after Thanksgiving Last Friday in November
Christmas Eve Day December 24th
Christmas Day December 25th
* Holidays which fall on a Saturday shall be observed on the preceding Friday, and holidays which fall on a Sunday shall be observed on the following Monday.

PAID TIME OFF (PTO)
Unrepresented Management employees PTO shall accrue at the levels below:

Year 1 thru 3 168
Year 4 thru 6 208
Year 7 thru 9 248
Year 10 thru 12 256
Year 13 thru 15 264
Year 16+ 288
Unrepresented Executive Management Team employees PTO shall accrue at the levels below:

Year 1 thru 3 224
Year 4 thru 5 264
Year 6 thru 7 272
Year 8 thru 9 280
Year 10+ 304
Initial Transfer of PTO:

All balances in employee's vacation leave bank on upon promotion or transfer into Unrepresented position shall transfer to PTO account. 50% of sick leave balances shall transfer into PTO account. Any amounts remaining in the sick leave balance above 50% shall remain there ("Banked") and be available under one of the following three options for the employee:
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1) Paid Out** upon reaching (10 yrs for mgmt/7 yrs Exec Team ) service with the City; Or
2) Paid Out** upon resigning (10 yrs for mgmt/7 yrs Exec Team ) from he City; Or
3) Left in Sick Leave account and Paid Out** upon retirement; Or
4) May choose to leave the hours in sick leave "banked" account for use after exhausting all hours in Paid- Time-Off account **for the hours remaining in the sick leave account, "paid out" is defined as deposited into a tax-exempt or on an after-tax basis into an IRS-defined 401a, 457, section 115/HRA or taxable compensation.

Effective October 1, 2023, Unrepresented Management PTO "sell back" shall be capped at 120 hours annually. Unrepresented Executive Management PTO "Sell back" shall be capped at 200 hours annually.

Unrepresented employees can elect to sell back up to the annual maximum allowable PTO hours. In compliance with IRS regulations, employees must make an irrevocable election to receive a cash payment of PTO hours prior to accruing those hours. Employees must submit an irrevocable election form to Payroll no later than December 31st of the year prior to the year in which the PTO will be accrued and paid out. The City Finance Department will cash out the apportioned hours in the pay period following the accrual of the entire amount of requested hours sold.

PTO "sell back" may only be utilized after taking at least 40 hours of PTO time in a 12 month period preceding PTO "sell back" and is defined as employee's choice to be deposited into a tax-exempt or on an after-tax basis into an IRS defined 401a, 457, section 115/HRA account or taxable compensation.

The City Manager retains the management right to halt "sell back" benefits as described, if the City's General Fund Reserves fall below the City Council's Reserve policy (currently 25% of General Fund Reserves), or upon a financial need as determined by the City Manager. Under standard government, civil code, such limits do not apply to those retiring or resigning from the City.

Upon retirement from the City of South Lake Tahoe, Unrepresented Management shall be offered the option to be provided the balance in their PTO account as either a tax-exempt or an after-tax payment to an HRA, 401a, or 457 account up to the maximum authorized by the IRS or taxable compensation.

Upon retirement from the City of South Lake Tahoe, Unrepresented Executive Management shall be offered the option to be provided the balance in their PTO account as either a tax-exempt or an after-tax payment to an HRA, 401a, or 457 account up to the maximum authorized by the IRS or taxable compensation.

BEREAVEMENT LEAVE
Unrepresented employees shall be allowed 40 hours paid time off per year for bereavement in the event of the death of one of the following: Parents, step-parents, spouse, registered domestic partner, child or step- child, grandchild, brother, sister, step brother, step sister, current parents-in-law, current sister or brother in law, grandparent, current grandparent-in-law. In no event will an employee be eligible to receive more than a total of 40 hours per calendar year for bereavement leave. Additionally, the City will comply with AB1949 for unpaid leaves and in the event of multiple occurrences in any given calendar year.

MANAGEMENT/SUPERVISION/ PROFESSIONAL INCENTIVE PAY
Unrepresented employees earning a minimum of 64 hours of education/training/licensing (documented and 670

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approved by their department head and City Manager), shall receive two percent (2.0%) above the authorized rate of pay contained in the approved salary plan. Any future hours earned must be preapproved by the department head and City Manager.

If education is used to accumulate the hours, courses must have been completed with a grade of “C” or better.

One semester unit is equivalent to 15 hours; one quarter unit is equivalent to 10 hours.

BILINGUAL PAY
The City will pay an additional $150.00 per month to unrepresented employees in this unit who are able to demonstrate Fluency Tier 2 (Speak, Read & Write) capacity in language(s) the City determines are necessary to effectively communicate with the community it serves. The testing will be administered through Human Resources.

A written request for testing must be submitted to Human Resources. If the City determines that the employee is bilingual, the employee will be paid the bilingual differential effective the month in which the request for examination was submitted. All current recipients shall continue to receive current rate of $50.00 per month and must test for either Tier 1 or Tier 2 to receive the increased amounts above following approval of this MOU. The current $50.00 per month will discontinue when an employee qualifies for either Tier 1 or Tier 2 bilingual status.

LAYOFF AND SEVERANCE
Unrepresented employees who have been laid off by action by the City Council shall be eligible for compensation at their base hourly rate, in addition to any other payouts to which the employee is entitled, according to the following schedule:

Years of Service *
More Than Less Than or Equal To Pay Periods of Compensation 1 2 2
2 3 3
3 4 4
4 5 5
5 6 6
6 7 7
7 8 8
8 9 9
9 10 10
10 13
*Year(s) of service means full calendar year(s) from the employee’s date of hire.

Unrepresented employees working less than full time at the time a layoff notice is issued to them shall receive the same proportion of full time compensation as the proportion of pay period they were working at the time the layoff notice was issued.

In addition to the cash compensation in paragraph A above, unrepresented employees laid off by action of the City Council shall continue to receive City health plan coverage for themselves and their families, if their families are enrolled in the City health plan at the time the layoff notice is issued, according to the following schedule:

Years of* Months of Continued
Service Health Plan Coverage**
Less than 1 0
1 but less than 2 1
2 but less than 3 2
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3 but less than 4 3
4 but less than 5 4
5 but less than 6 5
6 or more 6
* Year(s) of service means full calendar year(s) from the employee’s date of hire. ** Part time unrepresented employees will receive the same proportion of city paid health insurance as they are receiving at the time the layoff notice is issued and can continue their health insurance coverage if they continue to pay the same additional premium as they are paying at the time the layoff notice is issued.

Laid off unrepresented employees who become eligible for another employer sponsored health plan shall no longer be eligible for the City paid health plan benefits regardless of the number of months elapsed since the effective date of their layoff and regardless of whether or not they choose to participate in the employer sponsored health plan for which they are eligible.

Unrepresented employees who are rehired by the City during the period for which they have received benefits under paragraph A above shall repay to the City any compensation in excess of the number of pay periods of their layoff. Employees rehired who have maintained their City sponsored health plan during the period of their layoff shall not be subject to any waiting period or any exclusion for preexisting conditions.

PERSONNEL RULES AND REGULATIONS
Unless otherwise specified in this Agreement, Unrepresented employees shall be subject to the City of South Lake Tahoe Personnel Rules and Regulations. Existing Employment Contracts remain in full force and effective. 672
1 EXHIBIT 2

AMENDMENT TO CITY OF SOUTH LAKE TAHOE UNRPRESENTED EMPLOYEE

GROUP COMPENSATION AND BENEFITS PACKAGE
WHEREAS, the CITY currently contracts with the Fire Risk Management Services Joint Powers Authority (FRMS) for medical insurance, and;
WHEREAS, the FRMS has terminated its medical offerings effective December 31, 2025, and; WHEREAS, the CITY worked with CITY broker Keenan and Associates to provide substantially similar medical plans.

NOW THEREFORE, the CITY amends the existing City of South Lake Tahoe Unrepresented Employee Group Compensation and Benefit Package, page 5, section “Employee Benefits” (Medical Plan) as follows to cover plan year 2026 only, January 1 – December 31, 2026:

Medical Plan
a. Anthem HDHP/HSA Plan:

For plan year 2026 the City will contribute 100% of cost of HDHP/HSA plan premium for employee and dependents. For plan year 2026 employee contributions for the HDHP/HSA plan premiums will be as follows:
2026 Employee Rates (Monthly)
Medical Plan Employee Only Employee +1= Family
Anthem HDHP/ HSA $0 (City HSA
contribution)
$0 (City HSA
contribution)
$0 (City HSA
contribution)
If a bargaining unit employee selects the HDHP/HSA plan, the City’s contribution in the following amounts shall be deposited into the employee’s HSA account as follows:
o Employee Only: Lump sum of $2,500.00 in the first pay period of 2026. o Employee plus 1 or Family: Lump sum of $4,200.00 in the first pay period 2026. 673
2 b. Anthem PPO 1000 Plan:

For plan year 2026 the City will contribute 100% of PPO 1000 plan premium for employee and dependents. For plan year 2026 employee contributions for the PPO 1000 plan premium will be as follows:
2026 Employee Rates (Monthly)
Medical Plan Employee Only Employee +1= Family
Anthem 1000 $0 $0 $0
c. Anthem PPO 500
For plan year 2026 employee contributions for the PPO 500 plan premium will be as follows:
2026 Employee Rates (Monthly)
Medical Plan Employee Only Employee +1= Family
Anthem PPO 500 $0 $7.61 $160.87
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Resolution 2025-XXXX September 23, 2025 Page 1 of
11 Resolution 2025- XXX
Adopted by the City of South Lake Tahoe
City Council
September 23, 2025
Approving Side Letters to the Memoranda of Understanding with the Police Officers' Association, Police Employees Association, Police Supervisors' Committee, Firefighters’ Association, Local 39 Administrative and Confidential, and Local 39 General & Public Works Bargaining Groups

BACKGROUND
A. Representatives for the City of South Lake Tahoe and the Police Officers' Association, Police Employees’ Association, Police Supervisors' Committee, Firefighters’ Association, IUOE, Local 39 Administrative and Confidential, and IUOE, Local 39 General & Public Works bargaining groups have met and conferred in good faith in accordance with the provisions of the MeyersMilias-Brown Act (MMBA), Government Code Section 3500 et seq.; and B. Representatives of the Police Officers' Association, Police Employees’ Association, Police Supervisors' Committee, Firefighters’ Association, IUOE, Local 39 Administrative and Confidential, and IUOE, Local 39 General & Public Works bargaining groups have executed side letter agreements modifying the Medical Insurance provisions of their respective Memoranda of Understanding for the term January 1, 2026, through September 30, 2026.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the Side Letters to the Memoranda of Understanding with the Police Officers' Association, Police Employees’ Association, Police Supervisors' Committee, Firefighters’ Association, IUOE, Local 39 Administrative and Confidential, and IUOE, Local 39 General & Public Works which are attached hereto as Exhibits A, B, C, D, E, and F and directs the City Manager to take all steps that are proper and necessary to implement these agreements.

Adopted by the City of South Lake Tahoe City Council on September 23, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council
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period 2026.
b. Anthem PPO 1000 Plan:

Employee Only
$0
Employee + 1 = Family
$0 $0
For plan year 2026 employee contributions for the PPO 500 plan premium will be as follows:
2026 Employee Rates (Monthly)
Medical Plan Employee Only Employee + 1 = Family
Anthem PPO 500

SOUTH LAKE TAHOE POLICE

EMPLOYEES' ASSOCIATION
Stacie Casabian, Labor Consultant
$0 $7.61 $160.87

CITY OF SOUTH LAKE TAHOE
Tamara Wallace, Mayor
Joe Irvin, City Manager

Page 2 ends

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b. Anthem PPO 1000 Plan:

Employee Only
$0
Employee +1= Family
$0 $0
For plan year 2026 employee contributions for the PPO 500 plan premium will be as follows:
2026 Employee Rates (Monthly)
Medical Plan Employee Only
Anthem PPO 500 $0

SOUTH LAKE TAHOE POLICE

OFFICERS ASSOCIATION
Stacie Casabian, Labor Consultant
Employee +1= Family
$7.61 $160.87

CITY OF SOUTH LAKE TAHOE
Tamara Wallace, Mayor
Joe Irvin, City Manager

Page 2 of 2 ends

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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:15
Agenda Item: Funding Agreement with the South Shore Transportation Management Association Executive Summary: City Council originally approved an agreement with the SS/TMA to provide microtransit services on May 3, 2022. The Lake Link service was formally launched in July 2022 and has been a popular transit option, resulting in increasing service area. Lake Link currently provides service Sunday through Thursday 7:00am-9:00pm and Friday through Saturday 7:00am-11:00pm. The City Council will consider a one-year agreement while discussions of a potential three-year agreement continue.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Funding Agreement with the South Shore Transportation Management Association (SS/TMA) for an amount of $650,000 (Fiscal Year 25/26, October 1, 2025 - September 30, 2026) for the operation of microtransit service.

Responsible Staff Member: Hilary Roverud, Assistant City Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report - SSTMA Funding Agreement 2025.docx
02-Lake Link Ridership August 2024-July 2025.pdf
03- C-024-2023 Agreement with SSTMA + Amendment 1 & 2
04 - SSTMA Funding agreement 2025.docx
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Council Agenda Report September 23, 2024 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: Funding Agreement with the South Shore Transportation Management Association
Location: Citywide
Responsible Staff Member: Hilary Roverud, Assistant City Manager Background: The South Shore Transportation Management Association (SS/TMA) is a public/private partnership governed by a local Board of Directors comprised of public and private entity representatives. It is a non-profit corporation whose mission is to provide support and a unified leadership voice for public/private partnerships and to advocate for improved mobility to meet visitor and resident transportation needs. SS/TMA has received funding for microtransit from El Dorado County, the South Lake Tahoe Tourism Business Improvement District, Lake Tahoe Visitors Authority, Tahoe Douglas Visitors Authority, Douglas County, the Tahoe Blue Event Center and private businesses. SS/TMA continues to seek additional long term sustainable funding to maintain and expand the microtransit services and to electrify the microtransit fleet.

City Council originally approved an agreement with the SS/TMA to provide microtransit services on May 3, 2022. SS/TMA has contracted with South Tahoe Downtowner, LLC to operate the Lake Link system, a turnkey on-demand pilot microtransit service. The Lake Link service was formally launched in July 2022 and has seen continuous increase in ridership and service area. Lake Link currently provides service Sunday through Thursday 7:00am-9:00pm and Friday through Saturday 7:00am-11:00pm.

On November 21, 2023, City Council approved an amendment to the funding agreement to increase the FY 23/24 contribution to $650,000 to facilitate the expansion of the Lake Link service area to the west and the Friday and Saturday operation to 11:00pm. On September 10, 2024, the City Council extended the agreement for one year with an additional $650,000 in funding.

Between August 2024 and July 2025 Lake Link has provided 235,097 rides, 81% of those as shared rides.

Some of the reduction in ridership may be attributed to the integration of Lake Link ride requests with the availability of fixed route transit. Passengers requesting Lake Link rides where fixed route service is available nearby, are directed to the fixed route service, which has seen an increase in ridership.
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Council Agenda Report September 23, 2024 Page 2 of 3
Lake Link Microtransit Service Area
Issue and Discussion:

Funding Agreement Term
City staff continues to work with SS/TMA and funding partners to secure sustainable funding to expand microtransit services citywide and provide longer service hours. SSTMA has recently entered into a three year agreement with the Tahoe Transportation District (TTD) to receive funding provided by Douglas County to TTD for microtransit service operations. SSTMA will continue to provide the microtransit service through a private company operator. The agreements between Douglas County, TTD and SSTMA include additional funding each year along with service expansions. City staff and SSTMA representatives agree that the longerterm commitment to funding will provide more cash flow stability for SSTMA as they plan for future expansions of service.

The proposed City and SSTMA funding agreement includes a commitment by the City and SSTMA to consider a longer-term funding agreement prior to the expiration of the recommended one-year agreement. The three-year agreement may include additional provisions to partner on fuel purchases, parking and maintenance facilities, and future service expansions within the City limits, which will be discussed with SSTMA representatives over the next few months.
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Council Agenda Report September 23, 2024 Page 3 of 3
As long-term sustainable funding for microtransit is being developed, SS/TMA is also supporting the planning work necessary to integrate the fixed route and microtransit systems to provide more efficient and improved service to riders by participating in the Transit Working Group discussions and effort to conduct a comprehensive transit service analysis for the Tahoe Basin. SSTMA also holds an ex officio seat on the South Tahoe transit JPA where discussions about the role of the JPA in supporting transit will continue to be discussed.

Service Performance Metrics
The Funding Agreement originally approved in 2022 when the microtransit service was in a pilot phase, included performance metrics with monthly service up to 300 passengers maintaining a 30 minute or less wait time 90% of the time. The service currently is providing over 10,000 rides per month and the operators have gained experience and insight on how to manage the microtransit fleet to best serve demand throughout weekly, seasonal and weather related fluctuations. Therefore, this metric is recommended to be updated to a monthly average wait time for rides with origin in the City limits of 30 minutes. A performance metric requiring the service to maintain at least a four out of five customer satisfaction rating is also recommended to be added.

Funding Agreement Clean Up
City staff and SSTMA representatives have also taken the opportunity to streamline the agreement by incorporating the 2023 and 2024 amendments, removing detailed language that is no longer relevant now that the program is no longer in a pilot phase and SSTMA has maintained an agreement with the operator (Downtowner) that specifies detailed service, maintenance and reporting requirements.

The current Funding Agreement (C-247-2023 as amended) expires on September 30, 2025 Due to the success of the microtransit service and the opportunities to expand and improve the service with fixed route integration in the foreseeable future, it is recommended that the City Council approve extending the agreement to September 30, 2026 and appropriate $650,000 in fiscal year 25/26.

Financial Implications: $650,000 has been allocated in the adopted fiscal year 2025/26 budget into account 520-05320-44032, Parking Garage, Contributions/Sponsorships to fund the amended City and SS/TMA funding agreement. No additional budget appropriations are required at this time.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications: This funding agreement with the SS/TMA for Microtransit Service would advance action item 5.4 (Improve Transportation) in the 2025-2030 Strategic Plan, “Continue to support Transit JPA – Increase funding for Lakelink microtransit.” 691
Lake Link August 2024-July 2025 Ridership
Stats Aug 1 2024 - July 31 2025 YoY Change
Lake Link Ridership 235,097 15%
% of trips shared by 2 or more parties 81% 0%
% local riders (resident + 2nd home owner) 38% -3%
% visitor riders (seasonal + daily visitor) 62% 2%
% of Demand
7 AM 8% -3%
8 AM 5% -6%
9 AM 5% -3%
10 AM 5% -8%
11 AM 5% -2%
12 PM 5% -1%
1 PM 6% -6%
2 PM 7% 3%
3 PM 9% 0%
4 PM 10% 0%
5 PM 9% -3%
6 PM 7% -1%
7 PM 7% 5%
8 PM 7% 13%
9 PM 4% 7%
10 PM 2% 35%
Costs Jan 1 2025 - Dec 31 2025 YoY Change
Total Annual Cost $2,111,415 5%
Cost per Service Hour $72.15 3%
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FUNDING AGREEMENT
Annual Contribution
South Shore Transportation Management Association (SS/TMA) South Shore Microtransit Service
This Funding Agreement (“Agreement”) is dated and effective October 1, 2025 between the South Shore Transportation Management Association (“SS/TMA”) and the City of South Lake Tahoe (“City”). In this Agreement, City is referred to as a South Shore Microtransit Service “Funding Partner.” The SS/TMA and Funding Partner are collectively referred to herein as the “Parties.”

RECITALS
WHEREAS, SS/TMA is a non-profit corporation organized under the laws of the State of Nevada whose mission is to support the economic vitality of the South Shore of Lake Tahoe, providing support and a unified leadership voice for public/private partnerships. SS/TMA advocates for improved mobility with innovative solutions to meet visitor and resident transportation needs by fostering collaboration, education, and sustainable funding; and
WHEREAS, consistent with its mission, the SS/TMA Board of Directors has approved the SS/TMA’s role as the contracting entity for the South Shore Microtransit Service, an interstate and intrastate service connecting the South Shore zones identified in Exhibit A; and WHEREAS, SS/TMA has contracted with South Tahoe Downtowner, LLC (ridedowntowner.com) (” Operator”) to operate the South Shore Microtransit Service (“Microtransit Service”); and
WHEREAS, the Microtransit Service is designed to improve non-auto mobility options throughout its service area, and provide connections to other transit services, including fixed route transit; and
WHEREAS, the City has maintained a funding agreement with SS/TMA for Microtransit Service since 2022; and
WHEREAS, the City and SS/TMA desire to continue the Microtransit Service and the current partnership; and
WHEREAS, the Microtransit Service funded through this agreement between City and SS/TMA is above and beyond the service required as a condition of the Tahoe South Event Center (TSEC) permit; and
WHEREAS, the Board of Directors has also approved the SS/TMA’s role as the facilitator and collector of contributions to support the Microtransit Service from the Funding Partners herein named; and
WHEREAS, the South Shore Microtransit Service will continue to operate under the direction of the SS/TMA Board of Directors, on which the City holds an at-large voting seat under this Agreement to be filled by City staff.

WHEREAS, the City and SS/TMA are committed to considering a longer term (three year) funding agreement for Microtransit service prior to September 30, 2026. 711
NOW, THEREFORE BE IT RESOLVED, in consideration of the foregoing recitals and the covenants contained herein, the Parties agree as follows:

1. EFFECTIVENESS AND TERM. This Agreement shall be effective on October 1, 2025 for one year. The City of South Lake Tahoe will be granted one (1) voting seat on the Board of Directors of the SS/TMA to be filled by a City staff person/non-elected official.

2. SERVICE. SS/STMA shall contract with the Operator to operate the Microtransit Service pursuant to the routes and schedules attached hereto as Exhibit A with the option to expand service to the remainder of the city limits. SS/TMA has discretion to amend the routes and schedules at any time as deemed necessary by SS/TMA for operational or funding related purposes provided that no such amendments shall increase the financial obligations of the Funding Partner, which shall be binding on the execution of this Agreement. A supermajority vote of the Board of Directors of the SS/TMA shall be required to amend service parameters. SS/TMA has the discretion to replace the Operator with another operator. A supermajority vote of the Board of Directors of the SS/TMA shall be required to replace the Operator.

3. FUNDING. The City agrees to provide $650,000 in Fiscal Year 25/26 (October 1, 2025 - September 30, 2026) for the operation of microtransit service. Payments will be paid quarterly in advance of services, in equal amounts, payable to SS/TMA.

4. INVOICING. SS/TMA shall provide four (4) invoices to Funding Partner at least 30 days in advance of the payment due dates specified in Section 3 of this Agreement. Invoices shall reference the South Shore Microtransit Service, the payment due date, and the relevant period of service.

5. USE OF FUNDS. SS/TMA shall deposit all funding amounts received into a separate account held solely for the South Shore Microtransit Service. SS/TMA shall use all funds solely for the purpose of paying the costs of the Microtransit Service (above and beyond the TSEC permit requirement) which shall include funds for service operation, SS/TMA management, accounting, and marketing.

6. RESERVE FUNDS. Any funds remaining unspent at the end of a fiscal/operating year after all costs of the Microtransit Service have been paid, including allocated funds for management, accounting, marketing and promotion, and audits, will be held in a restricted reserve fund. Reserve funds held within this account are to be used for the sole purpose of the South Shore Microtransit Service. The maximum Reserve Fund balance will cover 12 months of operations and management services to be determined by a subsequent fiscal year budget to ensure a funding source is available in the event of a funding shortage in any future year of operation. Any additional funds will be used for service expansion or returned to the Funding Partner by a pro rata share.

7. RETURNS. Amounts paid by the Funding Partner will be returned to the Funding Partner if the microtransit service is canceled and/or those amounts are not needed to pay for the service in future years.

Any amounts returned to the Funding Partner will be determined on a pro-rata basis according to the amount contributed.

8. REPORTS. SS/TMA will provide monthly reports, as specified in Exhibit A Section 1.5.3.A, on the South Shore Microtransit Service to Funding Partner.

9. SS/TMA MICROTRANSIT COMMITTEE. The SS/TMA Board of Directors shall maintain a subcommittee to provide oversight of the Operator and Microtransit service through a contracted Program Manager and to ensure the performance and accountability of the Microtransit Service. 712

10. RECORDS. SS/TMA shall maintain satisfactory account statements, records, and other documents related to the South Shore Microtransit Service for the life of the program. Account statements, records, and other documents relating to the microtransit service shall be retained by SS/TMA for three years following the completion or termination of this Agreement and shall be subject to examination and audit by the Funding Partner.

11. SS/TMA MANAGEMENT TASKS AND COMPENSATION. Through its subcommittee and contracted Program Manager, SS/TMA shall oversee the day-to-day management and operation of the Microtransit Service and provide accounting, marketing, advertising and promotional support, as well as South Shore orientation, reporting, and other services for the Microtransit Service as set forth in Exhibit C, including auditing of the contract consistent with the provisions of the Agreement between SS/TMA and the Microtransit Service Operator.

12. INDEMNIFICATION. SS/TMA hereby agrees to and shall indemnify and hold harmless Funding Partner, its elected and appointed boards, officers, agents, employees, and volunteers from and against all liability for any and all claims, demands, actions, losses, damages, and injuries, direct or indirect (including any and all costs and expenses in connection therein) arising out of this Agreement or caused in any way by SS/TMA’s negligent performance of this agreement or breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the Funding Partner. SS/TMA agrees to defend Funding Partner against any and all losses, damages, claims, costs, and fees arising out of SS/TMA’s negligent acts, errors, or omissions regarding this Agreement.

Funding Partner does not, and shall not, waive any rights against SS/TMA which it may have by reasons of the aforesaid hold harmless agreement, because of the acceptance by Funding Partner, or the deposit with Funding Partner by SS/TMA, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by SS/TMA shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of SS/TMA or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

SS/TMA further waives any and all rights to any type of express or implied indemnity or right of contribution from the Funding Partner for any liability, claims, demands, costs, charges, and expenses and causes of action whatsoever arising out of or in any way connected with this Agreement.

13. INSURANCE REQUIREMENTS. SS/TMA, at its own cost and expense, shall procure and maintain, for the duration of the Agreement, the following insurance policies. a. Commercial General Liability Coverage. SS/TMA shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of Funding Partner. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of SS/TMA. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 713
b. Automobile Liability Coverage. SS/TMA shall maintain automobile liability insurance covering bodily injury and property damage for all activities of SS/TMA arising out of or in connection with this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

Endorsements. The insurance required by this Agreement shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
a. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured’s under SS/TMA’s General Liability policy with respect to liability arising out of this Agreement.
b. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any selfinsured retention City may have, shall be considered excess insurance only and shall not contribute with it.
c. This insurance shall act for each insured and additional insured as though a separate policy had been written for each.
d. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, or agents.
e. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. f. No policies of insurance carried by SSTMA shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.

Deductibles and Self-Insured Retentions. SS/TMA shall be responsible for all deductibles in all of SS/TMA’s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.

Certificates of Insurance. SS/TMA shall provide certificates of insurance with original endorsements to Funding Partner as evidence of the insurance coverage required herein. SS/TMA shall not allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

14. DISPUTES AND TERMINATION. The Parties shall meet and confer in an attempt to resolve any dispute arising from this Agreement. If the dispute cannot be resolved, any party may terminate this Agreement upon 60 days written notice to the other party. In the event of termination, the Funding Partner shall not be entitled to any reimbursement of funding amounts already provided except as provide in Section 7 of this Agreement.

15. NOTICE: Written notice under this Agreement shall be provided via U.S. Mail, electronic mail, or in person, as follows:
for City for SS/TMA
Joseph Irvin Chris Proctor
City Manager Chair, SS/TMA Board of Directors
1901 Lisa Maloff Way PO Box 1875
South Lake Tahoe, CA 96150 Zephyr Cove, NV 89448
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16. NO THIRD-PARTY BENEFICIARIES. This Agreement is for the benefit of the parties hereto and nothing contained herein shall be construed as granting, vesting, creating, or conferring any right or cause of action on any third party. Nothing in this Agreement is intended to create, nor shall it be deemed to create any contractual relationship with any third party and SS/TMA or the Funding Partner.

17. GOVERNING LAW; JURISDICTION. This Agreement will be governed by, interpreted under; and construed and enforced in accordance with the laws of the State of California, without regard to its conflict of laws rules, with venue in the Superior Courts in the County of El Dorado, South Lake Tahoe Division. Each of the Parties acknowledges and agrees that the laws of the State of California and the selection of venue in the foregoing city and county were freely chosen by the Parties.

18. ENTIRE AGREEMENT. This Agreement and the documents incorporated herein by reference constitute the entire agreement between the parties relating to the South Shore Microtransit Service and may not be modified except by an instrument in writing signed by the signatories to this Agreement. If any provision, or portion thereof, of the Agreement is or becomes invalid under any applicable statute or rule of law, it shall be deemed stricken and the remainder of this Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, this Agreement has been executed by the parties and is dated and effective as of the date written above.

FOR CITY OF SOUTH LAKE TAHOE FOR SOUTH SHORE

TRANSPORTATION

MANAGEMENT ASSOCIATION
________________________________________ _______________________________________ Tamara Wallace Chris Proctor
_____________________________________ ___________________________________ Mayor Chair, SS/TMA Board of Directors
_____________________________________ _________________________________ Date Date
Approved as to Form:
_____________________________________
Heather Stroud, City Attorney
Attachments:

Exhibit A: South Shore Microtransit Scope of Services
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EXHIBIT A

SCOPE OF

SERVICES

1.1 BACKGROUND
The fundamental goal of the South Shore Microtransit Service is to provide a demand-responsive mobility option for residents and visitors wanted to travel within the defined bi-state service area of the South Shore of Lake Tahoe (Zone identified in Exhibit A, Attachment 1), including to and from the Tahoe South Events Center, or trying to connect with the regional transitsystem. The micro transit service will be responsive to customer demand by providing riders the ability to reserve a ride in real-time through a smartphone application and software platform. The service will perform like a continuous vanpool and will dynamically route vehicles to meet riders demand, saving riders time and replacing single-occupancy vehicle trips.

1.2 OBJECTIVES
• Provide a microtransit option within the defined service area: 1) to meet the TRPA mitigation requirements related to the Tahoe South Events Center; and, 2) overall, provide a viable option to use of personal vehicles or traditional single occupancy transportation network companies through competitive or reduced travel times, convenience, cost effectiveness and an improved overall trip experience.
• Reduce congestion and improve traffic flow by reducing vehicles on the road. • Better understand demand and willingness to use a rideshare service. • Acquire data to allow for detailed analysis of service performance and opportunities for improvements.

1.3 REQUIREMENTS
A. Turnkey solution provided through this Agreement to include the following items:
• Real-time, dynamic service
• Software application/platform necessary for scheduling, dispatch, user interface, data collection, reporting, backend dashboard.
• Vehicles- owned or leased by vendor
• Drivers
• Operation of service
• Customer service
• Storage for vehicles.
• Maintenance of vehicles
• Marketing of service in partnership with SS/TMA
B. SS/TMA hasidentified one zone forthe Mobility on Demand South Shore micro transit service
• All trips must begin and end within the identified zone (Zone identified in Exhibit A, Attachment 1)
• Ability for ridersto seamlessly make connections between micro-transit service and the TTD fixed route service.
• All trips will be free to therider.
• Data sharing and ownership by SS/TMA as described in Section 1.5.3. • On-site manager must be available during all hours when service is operational • Ability to request an ADA accessible vehicle on-demand using the same technology as other patrons.
• Service option for those without a smart phone or internet access • Ability to scale service based on demand
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• Implement current industry and CDC standards for cleaning and capacity measures • Contractors shall comply with all current applicable federal, state, and municipal laws, codes, and regulations aimed at employers to protect the safety and health of employees and the public.

1.4 SERVICE DAYS AND HOURS
At a minimum:

Sunday-Thursday: 7:00am-9:00pm
Friday-Saturday: 7:00am-11:00pm

1.5 DETAILED SCOPE OFWORK
The SS/TMA requests the development and implementation of an innovative and dynamic demand response rideshare model. The key components of the South Shore Microtransit Service as envisioned by the SS/TMA are outlined below.

1.5.1. SERVICE IMPLEMENTATION PLAN
Contractor shall maintain a Service implementation plan for SS/TMA Board review and approval, detailing all tasks necessary to deploy the South Shore Micro Transit Service. Include timelines and indicate responsible parties.

1.5.2. PROJECT MANAGEMENT
Project management will be a key responsibility of the Contractor and a continuous function.

The SS/TMA designates its Executive Director or Board designee to coordinate all project activities with the Contractor.

1.5.3. PERFORMANCE MONITORING AND REPORTING
A. Provide Performance Reports as follows:
• Regular Performance Monitoring: All data collected as part of the South Shore Micro Transit Project must be openly shared with the SS/TMA Board and is the property of the SS/TMA The Contractor shall create custom reports asrequested by the SS/TMA Board. Reports shall allow for daily, weekly, monthly assessment of the Service so that changes can be made to improve service and ridership if deemed necessary by the SS/TMA Board. • Performance Evaluation Reports: Contractor shall provide a Performance Evaluation Report at the end of each month of Rideshare Service.
• Report Content: Monthly Performance Evaluation Reports shall summarize the performance of the Project, using clear and measurable criteria that could include but are not limited to the list below, subtotaled for each zone:
o Vehicle Revenue Hours/Miles: The hours(miles) that a vehicle is available to the general public and for demand response service includes all travel and time from the point of the first passenger pick-up to the last passenger drop-off, as long as the vehicle does not return to the garage or dispatching point. In addition, VRH and VRM include the distance and time to pick-up the next passenger. This does not include deadhead distance and time. This definition is consistent with the National Transit Database definition.
o Total Vehicle Hours/Miles: The hours (miles) that a vehicle is scheduled to or actually travels from the time it pulls out from its garage or dispatching point to go into revenue service to the time it pulls in from revenue service. It is often called platform time. This includes deadhead distance and time. This definition is consistent with the National Transit Database definition. o Passenger Miles: The cumulative sum of the distances ridden by each passenger. 717
This definition is consistent with the National Transit Database definition. o Unlinked Passenger Trips (ridership): The number of passengers who board public transportation vehicles. Passengers are counted each time they board vehicles no matter how many vehicles they use to travel from their origin to their destination.
o Total number of unduplicated riders; both monthly and cumulative o Demand summary (Total number of ride requests, origin/destination, time of use, boarding's per revenue hour, total ridership, type of rider) o Trip data per zone (travel times, number of shared rides, average wait time, trip denial rate, booking abandonment rates, percentage of time expected wait times are not met, passenger no-shows, missed trips)
o Customer Experience Rating and Customer Service

1.5.4. Performance Metrics and Incentive
Metrics assume ride sharing is on.

Rides that were delayed for reasons outside of the Contractor's control(such asroad closures or severe weather) will be documented by Contractor and not penalized.

A. Metric 1- Wait Time
Monthly average wait time for rides with origin in the City limits shall be maintained at 30 minutes or less.

B. Metric 2- Service Satisfaction Rating
SSTMA shall provide the opportunity for every rider to provide a service satisfaction rating immediately after their ride. SSTMA Board shall receive monthly reports on service ratings and evaluate any reduction of rating and customer feedback in order to maintain a minimum four out of five rating monthly average.

C. Metric 3 - Missed Trips
A missed trip is defined as any occurrence when the driver does not arrive at the pickup location of a ride request, and there are no circumstances beyond the Contractor's control such as a safety concern or a physical constraint outside of the driver's control. Each missed trip will result in a $500 penalty reflected in the variable rate of the contracted amount.

1.5.5. SOFTWARE, HARDWARE & EQUIPMENT PLANNING
Contractor shall provide allsoftware, installation, training, and technical assistance, hardware and equipment required to deploy and manage the Rideshare Service.

1.5.6. TECHNICAL SUPPORT
The Contractor shall provide ongoing technical support to both the public and the SS/TMA for the duration of the South Shore Micro Transit Service. The Contractor should indicate the level of technical support and ongoing monitoring that will be provided to ensure the system is functioning properly. Software upgrades should be provided as soon as they are available. Technical support could include but is not limited to:

A. Public Application and User Support:
• Phone and email responses to software failures or questions within 24 business hours • Assistance with questions on use of approved software configuration and software version
• Availability of experts to confer on software new release installation and fixes to bugs • Software upgrades
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1.5.7. CUSTOMER SERVICE
Customer service shall be available to riders anytime the South Shore Micro Transit Service is in operation. The SS/TMA expectsthis service as part of the overall turnkey approach and will not have staff available to respond to customer service requests. • Riders shall have immediate access to customer service assistance via mobile application or phone call at any point in time when service is in operation. Customer service will be provided during service hours via the app.
• Customer service concerns related to safety shall be addressed immediately and reported to the SS/TMA within two (2) hours.
• SS/TMA shall have access to all customer service comments, questions, requests, or complaints.

1.5.8. DRUG AND ALCOHOL TESTING
The Contractor shall establish and implement a drug and alcohol testing program that complies with 49 CFR Part 655, produce any documentation necessary to establish its compliance with Part 655, and permit any authorized representative of the United States Department of Transportation or its operating administrations, the applicable oversight agency of the State of Nevada, or SS/TMA to inspect the facilities and records associated with the implementation of the drug and alcohol testing program asrequired under 49CFRPart 655 and review the testing process. The Contractor shall certify as soon as possible upon award of the resulting Agreement. After the Agreement award date and initial certification, the Contractor shall certify annually its compliance with Part 655 before March 15 of each Agreement year and shall submit the Management Information System (MIS) reports before March 15 of each Agreement year to (TBD). To certify compliance the Contractor shall use the "Substance Abuse Certifications" in the "Annual List of Certifications and Assurances for Federal Transit Administration Grants and Cooperative Agreements," which is published annually in the Federal Register.

The Contractor agrees to carry out pre-employment and other drug testing as to all safety- sensitive employees and sub-contractors performing safety-sensitive functions related to this service. The Contractor agrees to NOT hire or contract with any persons who test positive for substances prohibited under the approved contract or drug and alcohol policy to perform any services under this Agreement.

1.5.9. Americans With Disabilities Act Service Requirements Access Requirements for Individuals with Disabilities: The Contractor agrees to comply with, and assure that any sub-contractor or, or third-party contract or under this Project complies with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA). Language fromthe Federal Transit Administration (FTA) Circular dated November 4, 2015 is included below for reference. Contractor isrequired to comply with any applicable updates:

1. U.S. DOT regulations, "TransportationServices for Individuals with Disabilities Act (ADA)," 49 CFR Part 37;
a. The following sections are relevant to the service provided by Contractor under this Agreement:
49 CFR Part 37 section 37.77(c)
"For purposes of this section, a demand responsive system, when viewed in its entirety, shall be deemed to provide equivalent service if the service available to individuals with disabilities, including individuals who use wheelchairs, is provided in the most integrated setting appropriate to the needs of the individual and is equivalent to the service provided other individuals with respect to the following service characteristics:
(1) Response time;
(2) Fares;
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(3) Geographic area of service;
(4) Hours and days of service;
(5) Restrictions or priorities based on trip purpose;
(6) Availability of information and reservations capability; and (7) Any constraints on capacity or service availability" In addition to ensuring equivalent service, a transit agency must also ensure applicable ADA transit requirements are being met. FTA Circular 4701.1, Section 7.5 states: "With these services, agencies have the same obligations to ensure, for example, that service animals are allowed to accompany riders with disabilities and that portable oxygen is accommodated.

The training requirements in section 37.173<
1 l can be particularly important. Vehicle
Contractors, including taxi drivers and volunteer vanpool drivers, must be trained to proficiency on safely operating vehicles and equipment and on properly assisting and treating riders with disabilities".
§37.173 Training requirements. Each public or private entity which operates a fixed route or demand responsive system shall ensure that personnel are trained to proficiency, as appropriate to their duties, so that they operate vehicles and equipment safely and properly assist and treatindividuals with disabilities who use the service in a respectful and courteous way, with appropriate attention to the difference among individuals with disabilities.

2. U.S. DOT regulations "Americans with Disabilities Act (ADA) Accessibility Specifications for Transportation Vehicles", 49 CFR Part 38;

3. U.S. DOT regulations, "Nondiscrimination on the Basis of Disability in Programs and Activities Receiving or Benefitting from Federal Financial Assistance," 49 CFR Part 27; 720
Exhibit A - Scope of Services
Attachment 1
(South Shore Micro Transit Service Area)
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:16
Agenda Item: Policy Regarding Disposition of Tahoe Regional Planning Agency (TRPA) Development Commodities Owned by the City of South Lake Tahoe
Executive Summary: On May 20, 2025, Development Services Department staff presented the City Development Rights Report to the City Council for discussion and action. During deliberations, the City Council discussed the merits of providing city-owned development rights. City Council discussed what type of projects should qualify for receiving the develpment rights and what type of project would benefit the City the most from an economic perspective. The discussion resulted in the City Council directing staff to revisit the disposition policy for discussion and to make recommendations on policy improvements.

Requested Action / Suggested Motions: Pass a Resolution amending the policy regarding disposition of Tahoe Regional Planning Agency (TRPA) development commodities owned by the City of South Lake Tahoe to modify disposition to commercial/industrial projects.

Responsible Staff Member: John Hitchcock, Planning Manager Reviewed and Approved By: Zachary Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Development Commodities.docx
02-Res 2023-051 TRPA Development Commodities.pdf
03-Resolution-Disposition of Development Rights (Redline).pdf 04-Resolution-Disposition of Development Rights.docx
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Council Agenda Report- September 23, 2025 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: Policies Regarding Disposition of Tahoe Regional Planning Agency (TRPA) Development Commodities Owned by the City of South Lake Tahoe Location: Citywide
Responsible Staff Member: John Hitchcock, Planning Manager Background: The City maintains an inventory of potential residential units of use, single and multi-family residential units of use, tourist accommodation units, commercial floor area, and land coverage, which have been accumulated from various sources (e.g., Environmental Improvement Projects, implementing of Community Plans and Area Plans, City purchase of land with attached development right). See Attachment 02 for an inventory of development rights owned by the City.

These development rights are an integral component of the Tahoe Regional Planning Agency (TRPA) growth management system to manage future development in the Tahoe Basin. TRPA growth management regulations established various development rights, which are land use units that are required before development occurs. The following development rights are owned by the City.

Commercial Floor Area (CFA): The gross square footage of floor area within the outer wall of a commercial building, not including stairwells and airshafts. It may also include the square footage of other facilities relating to such building, including but not limited to decks that are designated for commercial use under a permit.

Tourist Accommodation Unit (TAU): A unit, with one or more bedrooms and with or without cooking facilities, primarily designed to be rented by the day or week and occupied on a temporary basis.

Residential Unit of Use (RUU): Existing residential unit constructed prior to TRPA or thereafter with a TRPA permit. Must contain cooking facilities, bathing and toilet facilities, and living and sleeping areas. May be associated with a single-family house containing one residential unit or a multi-residential development containing more than one unit per parcel. RUUs are formed by combining a potential residential unit of use (PRU) and a residential allocation.

Potential Residential Units of Use (PRU): Attached to certain parcels in the basin, it's the ability to develop a vacant lot for a new residential dwelling. A potential residential unit of use together with a residential allocation becomes an existing residential unit of use upon construction. (Previously known as Residential Development Rights)
Restoration Credits: Restoration credits are earned for restoring disturbed sensitive land to its natural functioning state. Restoration credits may be used to offset new disturbances in sensitive lands.
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Council Agenda Report- September 23, 2025 Page 2 of 4
Issue and Discussion: On May 20, 2025, Development Services Department staff presented the City Development Rights Report to the City Council for discussion and action. During deliberations, the City Council discussed the merits of providing city-owned development rights.

City Council discussed what type of projects should qualify for receiving the develpment rights and what type of project would benefit the City the most from an economic perspective. The discussion resulted in the City Council directing staff to revisit the disposition policy for discussion and to make recommendations on policy improvements.

Resolution 2023-051 was adopted by the City Council on June 6, 2023, and superseded all previous disposition resolutions. The adoption of Resolution 2023-051 included modifications to the disposition policy allowing up to 70 banked TAUs to be used for the construction of accessory dwelling units or the construction of for-rent multi-family units. All other provisions of the Resolution remain the same.

The distribution and sale of the development rights were directed towards residential, commercial, mixed-use, and industrial properties located in the City of South Lake Tahoe.

To qualify for a distribution/sale, a project is required to be consistent with the City General Plan, Municipal Code, and all other applicable community or area plan policies. Moreover, the project is required to have a planning or building application on file with the Development Services, and directly provides an economic and/or environmental benefit to the community.

The approval of a distribution and sale is also delegated to the City Manager, who can approve or deny a request at his or her discretion.

Depending on the project type, distribution/sale may be offered at a reduced rate or for free.

Projects that qualify for a distribution at no cost are:
− Single-family or multi-family residential projects, which are deed-restricted to accommodate low, very-low, and moderate-income families, as defined by the California Department of Housing and Community Development annual State Income Limits. − Multi-family or mixed-use project containing multi-family residential units that are located in a town center.
− Commercial and industrial projects when the property is deemed to be distressed and/or blighted, and the value of the proposed improvements are greater than fifty-one percent of the El Dorado County assessed value.
− Accessory dwelling units and multi-family rental units.

All other projects that do not meet the criteria listed above are subject to paying the rate established annually by the City Council. Per the adopted Resolution, the City Council has set the rate at one-third of the appraised market value.

The list below provides all the transactions that have been approved for the distribution or sale of a city-owned development rights.
− Ski Run Park (land coverage)
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Council Agenda Report- September 23, 2025 Page 3 of 4
− League to Save Lake Tahoe office building addition and façade improvements (land coverage)
− D Street Industrial Complex new industrial buildings (land coverage and CFA) − Lake Tahoe Boat Company storage/maintenance facility (land coverage) − Lake House Restaurant (now Primo's) outdoor dining patio (CFA) − Maggie's restaurant at Desolation Hotel (CFA)
− Base Camp Pizza outdoor dining patio (CFA)
− Magaritaville Land Shark outdoor dining patio (CFA)
− South Side Automotive body shop (CFA)
− Tahoe Cider House (formerly Winter’s) addition and façade improvements (CFA) − Tahoe Fly Fishing storage facility (CFA)
− Astor Station (formerly Runnel’s) addition and façade improvements (CFA) – project has been withdrawn
− Barton/Helen 14-unit duplex project (CFA)
− Residential duplex (RUU)
− Conversion of a commercial building to a residential dwelling (RUU) − Sugar Pine Village affordable housing project (land coverage) − Lake Tahoe Community College 100-unit student dormitory (RUU) − 21 new multi-family rental units (RUU)
− 33 new accessory dwelling units (RUU)
Pursuant to the Council's direction, City staff is recommending a modification to the disposition policy for commercial/industrial projects to tie the amount of development rights available to a project to the value of the proposed improvement (see Attachment 03).

Staff also recommends that up to 200 square feet of land coverage can be provided at no cost to commercial/industrial projects for the installation of EV charging stations, bicycle racks, pedestrian walkways, and other amenities that promote the use of alternative transportation and walking, which are not otherwise required for project approval.

Financial Implications: Revenue generated from the sale of development rights and/or land coverage is used to support City Council Housing priorities. The revenue generated from direct sales of the development rights/land coverage is earmarked to support the City's Workforce Housing Fund (to be used for targeted housing initiatives). Satisfaction with all conditions of an approved sale, including project completion, is required before the funds are available for use.

Environmental Considerations: Implementing a policy for the sale of development rights and land coverage is not approval of a project under the California Environmental Quality Act (CEQA) Guidelines Sections 15352 and 15378. Any proposed project that uses development rights or land coverage purchased from the City would be required to go through a project-level environmental analysis pursuant to the CEQA Guidelines.

Policy Implication: The City Council policies for the distribution of development commodities is consistent with the following General Plan Land Use Element policy. Note that the target number of residential units has been updated in the recently adopted Housing Element.

Policy LU‐ 1.10: Future Residential Development Rights (RDR) Commodities. The City shall pursue the maximum amount of available residential unit allocations from the Tahoe Regional Planning Agency in order to use them as an incentive for revitalization, including workforce 725
Council Agenda Report- September 23, 2025 Page 4 of 4
housing, up to an additional 940 market rate units and 222 affordable units. (Note: please see the Housing Element for additional policies related to market rate and affordable housing, incentives, and locations).

Consistent with the City Strategic Plan to address gaps across the spectrum of housing needs and create an environment to attract diverse investment, providing development rights at a reduced rate or no cost will generate new residential units and provide incentives for existing businesses or new businesses to expand.
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Resolution 2023- 051 June 6, 2023 Page 1 of 5
Resolution 2023-051
Adopted by the City of South Lake Tahoe
City Council
June 6, 2023
Adopting Policy Regarding Disposition of Tahoe Regional Planning Agency Development Commodities Owned by the City of South Lake Tahoe (Replaces Resolution 2022-051)

BACKGROUND
A. The Tahoe Regional Planning Authority ( TRPA) is the land use authority and has established a development rights system to manage future development and a system to regulate the amount of land coverage in the Tahoe basin.

B. The TRPA development rights are land-use units that must be acquired before a property can be developed. Development rights include potential residential units of use ( PRUs), single and multi-family residential units of use ( RUUs), tourist accommodation units (TAUs), and commercial floor area (CFA).

C. Permanent land coverage is also regulated by the TRPA to protect the Lake Tahoe watershed. Parcels are limited to a specified amount of land coverage and, in some cases, may be transferred to maximize the allowable amount on a given parcel.

D. The City of South Lake Tahoe is subject to applying the development rights and land coverage systems to our review and approval of land use entitlement applications that are subject to the TRPA/ City Memorandum of Understanding.

E. The City has TRPA development rights and land coverage, which have accumulated from various sources ( e.g., Environmental Improvement Projects, implementation of Community Plans and Area Plans, City purchase of land with attached development rights, the retirement of rights, and TRPA allocation of development).

F. The City has been approached by project developers/ applicants interested in securing development rights and land coverage from the City.

G. The City has independently sold or provided various TRPA development rights and land coverage to project developers/ applicants based on the merits of the individual project.

H. Through the sale of TRPA development rights and land coverage, the City has also provided an environmental and economic incentive to projects which otherwise would not have been economically feasible.
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Resolution 2023- 051 June 6, 2023 Page 2 of 5
I. The City believes it is appropriate and transparent to establish a policy that addresses the future distribution and sale of development rights and land coverage maintained by the City.

Based on the facts set forth in the background, be it resolved, that the City Council of the City of South Lake Tahoe:

1. Acknowledges and reserves the right to retain all necessary TRPA development rights and land coverage to support City-sponsored municipal projects; and

2. Hereby authorizes the distribution and sale of City maintained TRPA development rights and land coverage subject to the provisions of this policy; and

3. The City Council adopts the following policy for the distribution and sale of TRPA development rights and land coverage:

A. Distribution and sale of TRPA development rights and land coverage shall be directed toward the development of residential, commercial, mixed- use, and industrial properties in the City of South Lake Tahoe.

B. Distribution and sale of City-owned TRPA development rights and land coverage shall be consistent with the TRPA Regional Plan, TRPA Code of Ordinances, City of South Lake Tahoe General Plan and Municipal Code, and all other applicable community or area plan policies.
i. When a developer/ applicant requests City maintained TRPA development rights and/or land coverage for a project to be located within the City, the proposed project shall be evaluated to ensure the project is consistent with the following criteria;
a. The subject property must be in the City of South Lake Tahoe; and b. The developer/ applicant must have a planning application on file with the Development Services Department, prior to a project developer/ applicant requesting development rights and/or land coverage; and c. The proposed project provides an environmental and/or economic benefit for the community.

C. The distribution and sale of development rights and land coverage shall be to the affected parcel( s), not the developer/ applicant; and
i. Any change to an approved project ( e.g., elevations, building size or siting, land uses, or density) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. The City Manager has the discretion to require any project change to be reviewed by the City Council to 728
Resolution 2023- 051 June 6, 2023 Page 3 of 5
determine whether development rights or land coverage should be revoked. If revoked, the developer/ applicant will return to the City the allocated development rights and/or land coverage. The City shall reimburse the developer/ applicant the price of sale, less the City's administrative processing fee.

D. The distribution and sale of TRPA development rights and land coverage shall be at no cost for the following projects:
i. The sale of city-owned development rights and land coverage shall be at no cost to single or multi-family residential projects, which are deed restricted to accommodate low, very-low, and moderate- income families, as defined by the Department of Housing and Community Development HCD) annual State Income Limits, pursuant to Health & Safety Code Section 50093. ii. The sale of city-owned development rights and land coverage shall be at no cost to a developer/ applicant of a multi-family residential project or a mixeduse project containing multi-family residential units, if the project is located with the boundaries of an identified Town Center.
a. A mixed- use project can be the horizontal or vertical mix of uses residential, commercial and industrial).
iii. The sale of city-owned development rights and land coverage shall be at no cost to commercial/ industrial projects, when the property is deemed to be distressed and/or blighted, and the value of the proposed improvements and/or new construction are greater than fifty-one percent of the El Dorado County assessed value.
iv. Seventy ( 70) City banked Tourist Accommodation Units are set aside and may only be used for converting to Residential Units of Use and sold at no cost for the construction of new Accessory Dwelling Units or the construction of new multi-family rental units (2 or more units) projects.

Should an approved residential, commercial, mixed- use, or industrial project later choose to subdivide the land (pursuant to the Subdivision Map Act), all previously required deed restrictions will remain in force, or the developer shall reimburse the City the full market rate for said development rights/ land coverage at the time of subdivision.

E. Should the City provide or sell development rights or land coverage for a project containing residential units, a deed restriction shall be placed on the property prohibiting use as a Vacation Home Rental as defined in City Code Section

3.50.370.
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Resolution 2023- 051 June 6, 2023 Page 4 of 5
F. Commercial Floor Area shall only be provided or sold to a commercial project and shall not be converted to other development right types.

4. The City Council adopts the following implementation strategy for the distribution and sale of development rights and land coverage:

A. The Development Services Department will have an appraisal prepared by a California licenses appraiser, analyzing the sale of each development right potential residential units of use (PRUs), single and multi-family residential units of use (RUUs), tourist accommodation units (TAUs), commercial floor area CFA); and land coverage, for the preceding calendar year. i. The appraiser shall prepare the above- described report for presentation to the City Council on or before February 1 of each calendar year. a. The report shall describe the methodology used in determining the value of each development right category, including commercial floor area, and b. The report shall contain recommendations for each development right category, including land coverage; and
c. The report shall also include a recommended tiers rate structure to address variances based on the scale of the project.
ii. The City Council reserves the right to annually set the price point for each development right type and/or land coverage; and
a. The established cost per category, shall be based upon one-third of the recommended appraisal rate.
iii. A developer/ applicant shall have one-year from the date of the approved development right/land coverage request to submit and obtain a building permit, issued through the City. If this milestone is unachievable the applicant may apply for an extension or relinquish the City granted development rights and land coverage.
iv. One, one-year extension for the retention of approved development rights/ land coverage may be granted by the City Manager, based on the project continuing to meet the distribution policy and proceeding in a diligent manner, or relinquish the City granted development rights and land coverage.
v. The sale and transfer of development rights/ land coverage shall be completed prior to the issuance of a Certificate of Occupancy. vi. If any of the associated City Planning, Building and/or TRPA permits expire, the allocated development rights/ land coverage shall be returned 730
Resolution 2023- 051 June 6, 2023 Page 5 of 5
to the City. The City shall also reimburse the developer/ applicant for the cost of those development rights/land coverage, less the City's administrative processing fee.
vii. Should the project parcel( s) change ownership the development rights may be transferred to a new owner so long as the project is constructed as approved. Any change to an approved project ( e.g., elevations, building siting, interior configuration) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. viii. When approved development rights/ land coverage is banked on a sending parcel, the developer/ applicant shall obtain TRPA Transfer of Development Rights approval prior to the issuance of a Certificate of Occupancy.
ix. The proceeds from the sale of city-owned development rights/ land coverage shall be dedicated to the City's Workforce Housing Fund to support the City's affordable housing initiatives.

B. The City Council hereby delegates to the City Manager the authority to approve or deny, and to complete the distribution and sale of the development rights/ land coverage inside the City of South Lake Tahoe consistent with the criteria outlined in this policy.

C. The City Council reserves the sole right to distribute and sell development rights/ land coverage to private developers and other public agencies outside the City of South Lake Tahoe, and all such distribution and sales shall be at the full market rate at that time.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

E. These policies supersede all other distribution and sale of development rights and land coverage policies adopted by the City Council through Resolution 2017- 73, Resolution 2019-067, and Resolution 2022-051.

Adopted by the City of South Lake Tahoe City Council on June 6, 2023 by the following vote:

Yes: Bass, Creegan, Friedrich, Robbins and Wallace
Date:_________
Cristi Creegan, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certified that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

Sue Blankenship ( Jun 8, 2023 12: 42 PDT)
Cristi Creegan ( Jun 9, 2023 08:15 PDT)
Cristi Creegan Jun 9, 2023
731
Res 2023-051 TRPA Development
Commodities
Final Audit Report 2023- 06-09
Created: 2023- 06-08
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAqlqlVoiljZR8JQTKvqp7F- 2XkGjkOuBt Res 2023-051 TRPA Development Commodities" History
Document created by jo Mcdonough ([email protected]) 2023- 06- 08 - 6:05:52 PM GMT- IP address: 128. 92.136. 146 Document emailed to Sue Blankenship ([email protected]) for signature 2023- 06- 08 - 6:20:58 PM GMT
Email viewed by Sue Blankenship ( sblankenship@cityofslt. us) 2023- 06- 08 - 7:41:55 PM GMT- IP address: 104. 47.65.254 Document e-signed by Sue Blankenship ([email protected]) Signature Date: 2023- 06-08 - 7:42:07 PM GMT - Time Source: server- IP address: 128. 92.136. 146 Document emailed to [email protected] for signature 2023- 06- 08 - 7:42:08 PM GMT
Email viewed by [email protected]
2023- 06- 09 - 3:15:03 PM GMT- IP address: 104. 47.65.254 Signer [email protected] entered name at signing as Cristi Creegan 2023- 06- 09 - 3:15:16 PM GMT- IP address: 47.25.118. 95 Document e-signed by Cristi Creegan ([email protected]) Signature Date: 2023- 06-09 - 3:15:18 PM GMT - Time Source: server- IP address: 47.25.118. 95 Agreement completed.
2023- 06- 09 - 3:15:18 PM GMT
732
Resolution 2025-XXX September 23, 2025 Page 1 of 7
Resolution 20215-XXX
Adopted by the City of South Lake Tahoe
City Council
September 23, 2025
Policy Regarding Disposition of Tahoe Regional Planning Agency (TRPA) Development Commodities Owned by the City of South Lake Tahoe
(Replacing Replaces Resolution 2023-051)

BACKGROUND
A. The Tahoe Regional Planning Authority (TRPA) is the land use authority and has established a development rights system to manage future development and a system to regulate the amount of land coverage in the Tahoe basin.

E. The City has TRPA development rights and land coverage, which have accumulated from various sources (e.g., Environmental Improvement Projects, implementation of Community Plans and Area Plans, City purchase of land with attached development rights, the retirement of rights, and TRPA allocation of development).

F. The City has been approached by project developers/applicants interested in securing development rights and land coverage from the City.

G. The City has independently sold or provided various TRPA development rights and land coverage to project developers/applicants based on the merits of the individual project.
733
Resolution 2025-XXX September 23, 2025 Page 2 of 7
H. Through the sale of TRPA development rights and land coverage, the City has also provided an environmental and economic incentive to projects which otherwise would not have been economically feasible.

I. The City believes it is appropriate and transparent to establish a policy that addresses the future distribution and sale of development rights and land coverage maintained by the City.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Acknowledges and reserves the right to retain all necessary TRPA development rights and land coverage to support City-sponsored municipal projects; and

2. Hereby authorizes the distribution and sale of City maintained TRPA development rights and land coverage subject to the provisions of this policy; and

3. The City Council adopts the following policy for the distribution and sale of TRPA development rights and land coverage:

A. Distribution and sale of TRPA development rights and land coverage shall be directed toward the development of residential, commercial, mixed-use, and industrial properties in the City of South Lake Tahoe.

B. Distribution and sale of City-owned TRPA development rights and land coverage shall be consistent with the TRPA Regional Plan, TRPA Code of Ordinances, City of South Lake Tahoe General Plan and Municipal Code, and all other applicable community or area plan policies.
i. When a developer/applicant requests City maintained TRPA development rights and/or land coverage for a project to be located within the City, the proposed project shall be evaluated to ensure the project is consistent with the following criteria;
a. The subject property must be in the City of South Lake Tahoe; and b. The developer/applicant must have a planning application on file with the Development Services Department, prior to a project developer/applicant requesting development rights and/or land coverage; and c. The proposed project provides an environmental and/or economic benefit for the community.

C. The distribution and sale of development rights and land coverage shall be to the affected parcel(s), not the developer/applicant; and
734
Resolution 2025-XXX September 23, 2025 Page 3 of 7
i. Any change to an approved project (e.g., elevations, building size or siting, land uses, or density) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. The City Manager has the discretion to require any project change to be reviewed by the City Council to determine whether development rights or land coverage should be revoked. If revoked, the developer/ applicant will return to the City the allocated development rights and/or land coverage. The City shall reimburse the developer/applicant the price of sale, less the City's administrative processing fee.

D. The distribution and sale of TRPA development rights and land coverage shall be at no cost for the following projects:
i. The sale of city-owned development rights and land coverage shall be at no cost to single or multi-family residential projects, which are deed restricted to accommodate low, very-low, and moderate-income families, as defined by the Department of Housing and Community Development HCD) annual State Income Limits, pursuant to Health & Safety Code Section 50093. ii. The sale of city-owned development rights and land coverage shall be at no cost to a developer/applicant of a multi-family residential project or a mixeduse project containing multi-family residential units, if the project is located with the boundaries of an identified Town Center.
a. A mixed-use project can be the horizontal or vertical mix of uses residential, commercial and industrial).
iii. The sale of city-owned development rights and land coverage shall be available to commercial/industrial projects when the property is deemed to be distressed and or blighted, and the value of the proposed improvement and/or new construction are gerater than fifty-one percent of the El Dorado County assess value where a proposed project will include façade and/or landscape improvements consistent with City Design Guidelines and applicable regulations, according to the following schedule:

Improvement Project Value Eligible commodity amounts
Improvements valued at
>$501,000
Up to 5,000 sf CFA; or
Up to 5 TAUs; or
Up to 5 SF ERUUs; or
Up to 7 MF ERUUs; or
Up to 5,000 sf Class 4-7 land
coverage; or
Up to 4,000 sf Class 1b land
coverage
Improvements valued at
$200,000-$500,000
Up to 3,500 sf CFA; or
Up to 3 TAUs; or
735
Resolution 2025-XXX September 23, 2025 Page 4 of 7
Up to 3 SF ERUUs; or
Up to 5 MF ERUUs; or
Up to 3,500 sf Class 4-7 land
coverage; or
Up to 3,000 sf Class 1b land
coverage
Improvements valued at $50,000 -
$199,000
Up to 1,500 sf CFA; or
Up to 1 TAU; or
Up to 2 SF ERUUs; or
Up to 3 MF ERUUs; or
Up to 1,500 sf Class 4-7 land
coverage; or
Up to 1,000 sf Class 1b land
coverage
iv. The sale of up to 200 square feet of city-owned land coverage per parcel shall be at no cost to commercial/industrial projects for installation of EV charging stations, bicycle racks, pedestrian walkways and other amenities that promote the use of alternative transportation and walking that are not otherwise required.
iv Seventy (70) City banked Tourist Accommodation Units are set aside and may only be used for converting to Residential Units of Use and sold at no cost for the construction of new Accessory Dwelling Units or the construction of new multi-family rental units (2 or more units) projects.

Should an approved residential, commercial, mixed-use, or industrial project later choose to subdivide the land (pursuant to the Subdivision Map Act), all previously required deed restrictions will remain in force, or the developer shall reimburse the City the full market rate for said development rights/land coverage at the time of subdivision.

3.50.370.

F. Commercial Floor Area shall only be provided or sold to a commercial project and shall not be converted to other development right types.

4. The City Council adopts the following implementation strategy for the distribution and sale of development rights and land coverage:
736
Resolution 2025-XXX September 23, 2025 Page 5 of 7
A. The Development Services Department will have an appraisal prepared by a California licenses appraiser, analyzing the sale of each development right (potential residential units of use (PRUs), single and multi-family residential units of use (RUUs), tourist accommodation units (TAUs), commercial floor area (CFA); and land coverage, for the preceding calendar year. i. The appraiser shall prepare the above-described report for presentation to the City Council on or before February 1 of each calendar year. a. The report shall describe the methodology used in determining the value of each development right category, including commercial floor area, and b. The report shall contain recommendations for each development right category, including land coverage; and
c. The report shall also include a recommended tiers rate structure to address variances based on the scale of the project.
ii. The City Council reserves the right to annually set the price point for each development right type and/or land coverage; and
a. The established cost per category, shall be based upon one-third of the recommended appraisal rate.
iii. A developer/applicant shall have one-year from the date of the approved development right/land coverage request to submit and obtain a building permit, issued through the City. If this milestone is unachievable the applicant may apply for an extension or relinquish the City granted development rights and land coverage.
iv. One, one-year extension for the retention of approved development rights/ land coverage may be granted by the City Manager, based on the project continuing to meet the distribution policy and proceeding in a diligent manner, or relinquish the City granted development rights and land coverage.
v. The sale and transfer of development rights/land coverage shall be completed prior to the issuance of a Certificate of Occupancy. vi. If any of the associated City Planning, Building and/or TRPA permits expire, the allocated development rights/land coverage shall be returned to the City. The City shall also reimburse the developer/applicant for the cost of those development rights/land coverage, less the City's administrative processing fee.
vii. Should the project parcel(s) change ownership the development rights may be transferred to a new owner so long as the project is constructed 737
Resolution 2025-XXX September 23, 2025 Page 6 of 7
as approved. Any change to an approved project (e.g., elevations, building siting, interior configuration) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. viii. When approved development rights/land coverage is banked on a sending parcel, the developer/applicant shall obtain TRPA Transfer of Development Rights approval prior to the issuance of a Certificate of Occupancy.
ix. The proceeds from the sale of city-owned development rights/land coverage shall be dedicated to the City's Workforce Housing Fund to support the City's affordable housing initiatives.

B. The City Council hereby delegates to the City Manager the authority to approve or deny, and to complete the distribution and sale of the development rights/land coverage inside the City of South Lake Tahoe consistent with the criteria outlined in this policy.

C. The City Council reserves the sole right to distribute and sell development rights/land coverage to private developers and other public agencies outside the City of South Lake Tahoe, and all such distribution and sales shall be at the full market rate at that time.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

E. These policies supersede all other distribution and sale of development rights and land coverage policies adopted by the City Council through Resolution No. 2017-73, Resolution No. 2019-067, and Resolution No. 2022-051.

Adopted by the City of South Lake Tahoe City Council on June 6, 2023September 23, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cristi CreeganTamara Wallace, Mayor
Attest:
________________________
738
Resolution 2025-XXX September 23, 2025 Page 7 of 7
Susan Blankenship, City Clerk
The presence of electronic signature certified that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
739
Resolution 2025-XXX September 23, 2025 Page 1 of 7
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
September 23, 2025
Policy Regarding Disposition of Tahoe Regional Planning Agency (TRPA) Development Commodities Owned by the City of South Lake Tahoe
(Replaces Resolution 2023-051)

BACKGROUND
A. The Tahoe Regional Planning Authority (TRPA) is the land use authority and has established a development rights system to manage future development and a system to regulate the amount of land coverage in the Tahoe basin.

E. The City has TRPA development rights and land coverage, which have accumulated from various sources (e.g., Environmental Improvement Projects, implementation of Community Plans and Area Plans, City purchase of land with attached development rights, the retirement of rights, and TRPA allocation of development).

F. The City has been approached by project developers/applicants interested in securing development rights and land coverage from the City.

G. The City has independently sold or provided various TRPA development rights and land coverage to project developers/applicants based on the merits of the individual project.
740
Resolution 2025-XXX September 23, 2025 Page 2 of 7
H. Through the sale of TRPA development rights and land coverage, the City has also provided an environmental and economic incentive to projects which otherwise would not have been economically feasible.

I. The City believes it is appropriate and transparent to establish a policy that addresses the future distribution and sale of development rights and land coverage maintained by the City.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Acknowledges and reserves the right to retain all necessary TRPA development rights and land coverage to support City-sponsored municipal projects; and

2. Hereby authorizes the distribution and sale of City maintained TRPA development rights and land coverage subject to the provisions of this policy; and

3. The City Council adopts the following policy for the distribution and sale of TRPA development rights and land coverage:

A. Distribution and sale of TRPA development rights and land coverage shall be directed toward the development of residential, commercial, mixed-use, and industrial properties in the City of South Lake Tahoe.

B. Distribution and sale of City-owned TRPA development rights and land coverage shall be consistent with the TRPA Regional Plan, TRPA Code of Ordinances, City of South Lake Tahoe General Plan and Municipal Code, and all other applicable community or area plan policies.
i. When a developer/applicant requests City maintained TRPA development rights and/or land coverage for a project to be located within the City, the proposed project shall be evaluated to ensure the project is consistent with the following criteria;
a. The subject property must be in the City of South Lake Tahoe; and b. The developer/applicant must have a planning application on file with the Development Services Department, prior to a project developer/applicant requesting development rights and/or land coverage; and c. The proposed project provides an environmental and/or economic benefit for the community.

C. The distribution and sale of development rights and land coverage shall be to the affected parcel(s), not the developer/applicant; and
741
Resolution 2025-XXX September 23, 2025 Page 3 of 7
i. Any change to an approved project (e.g., elevations, building size or siting, land uses, or density) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. The City Manager has the discretion to require any project change to be reviewed by the City Council to determine whether development rights or land coverage should be revoked. If revoked, the developer/ applicant will return to the City the allocated development rights and/or land coverage. The City shall reimburse the developer/applicant the price of sale, less the City's administrative processing fee.

D. The distribution and sale of TRPA development rights and land coverage shall be at no cost for the following projects:
i. The sale of city-owned development rights and land coverage shall be at no cost to single or multi-family residential projects, which are deed restricted to accommodate low, very-low, and moderate-income families, as defined by the Department of Housing and Community Development HCD) annual State Income Limits, pursuant to Health & Safety Code Section 50093. ii. The sale of city-owned development rights and land coverage shall be at no cost to a developer/applicant of a multi-family residential project or a mixeduse project containing multi-family residential units, if the project is located with the boundaries of an identified Town Center.
a. A mixed-use project can be the horizontal or vertical mix of uses residential, commercial and industrial).
iii. The sale of city-owned development rights and land coverage shall be available to commercial/industrial projects where a proposed project will include façade and/or landscape improvements consistent with City Design Guidelines and applicable regulations, according to the following schedule:

Improvement Project Value Eligible commodity amounts
Improvements valued at
>$501,000
Up to 5,000 sf CFA; or
Up to 5 TAUs; or
Up to 5 SF ERUUs; or
Up to 7 MF ERUUs; or
Up to 5,000 sf Class 4-7 land
coverage; or
Up to 4,000 sf Class 1b land
coverage
Improvements valued at
$200,000-$500,000
Up to 3,500 sf CFA; or
Up to 3 TAUs; or
Up to 3 SF ERUUs; or
Up to 5 MF ERUUs; or
742
Resolution 2025-XXX September 23, 2025 Page 4 of 7
Up to 3,500 sf Class 4-7 land
coverage; or
Up to 3,000 sf Class 1b land
coverage
Improvements valued at $50,000 -
$199,000
Up to 1,500 sf CFA; or
Up to 1 TAU; or
Up to 2 SF ERUUs; or
Up to 3 MF ERUUs; or
Up to 1,500 sf Class 4-7 land
coverage; or
Up to 1,000 sf Class 1b land
coverage
iv. The sale of up to 200 square feet of city-owned land coverage per parcel shall be at no cost to commercial/industrial projects for installation of EV charging stations, bicycle racks, pedestrian walkways and other amenities that promote the use of alternative transportation and walking that are not otherwise required.
v. Seventy (70) City banked Tourist Accommodation Units are set aside and may only be used for converting to Residential Units of Use and sold at no cost for the construction of new Accessory Dwelling Units or the construction of new multi-family rental units (2 or more units) projects.

Should an approved residential, commercial, mixed-use, or industrial project later choose to subdivide the land (pursuant to the Subdivision Map Act), all previously required deed restrictions will remain in force, or the developer shall reimburse the City the full market rate for said development rights/land coverage at the time of subdivision.

3.50.370.

F. Commercial Floor Area shall only be provided or sold to a commercial project and shall not be converted to other development right types.

4. The City Council adopts the following implementation strategy for the distribution and sale of development rights and land coverage:

A. The Development Services Department will have an appraisal prepared by a California licenses appraiser, analyzing the sale of each development right (potential residential units of use (PRUs), single and multi-family residential units 743
Resolution 2025-XXX September 23, 2025 Page 5 of 7
of use (RUUs), tourist accommodation units (TAUs), commercial floor area (CFA); and land coverage, for the preceding calendar year. i. The appraiser shall prepare the above-described report for presentation to the City Council on or before February 1 of each calendar year. a. The report shall describe the methodology used in determining the value of each development right category, including commercial floor area, and b. The report shall contain recommendations for each development right category, including land coverage; and
c. The report shall also include a recommended tiers rate structure to address variances based on the scale of the project.
ii. The City Council reserves the right to annually set the price point for each development right type and/or land coverage; and
a. The established cost per category, shall be based upon one-third of the recommended appraisal rate.
iii. A developer/applicant shall have one-year from the date of the approved development right/land coverage request to submit and obtain a building permit, issued through the City. If this milestone is unachievable the applicant may apply for an extension or relinquish the City granted development rights and land coverage.
iv. One, one-year extension for the retention of approved development rights/ land coverage may be granted by the City Manager, based on the project continuing to meet the distribution policy and proceeding in a diligent manner, or relinquish the City granted development rights and land coverage.
v. The sale and transfer of development rights/land coverage shall be completed prior to the issuance of a Certificate of Occupancy. vi. If any of the associated City Planning, Building and/or TRPA permits expire, the allocated development rights/land coverage shall be returned to the City. The City shall also reimburse the developer/applicant for the cost of those development rights/land coverage, less the City's administrative processing fee.
vii. Should the project parcel(s) change ownership the development rights may be transferred to a new owner so long as the project is constructed as approved. Any change to an approved project (e.g., elevations, building siting, interior configuration) may result in the revocation of prior reservation and/or allocated development rights and/or land coverage. 744
Resolution 2025-XXX September 23, 2025 Page 6 of 7
viii. When approved development rights/land coverage is banked on a sending parcel, the developer/applicant shall obtain TRPA Transfer of Development Rights approval prior to the issuance of a Certificate of Occupancy.
ix. The proceeds from the sale of city-owned development rights/land coverage shall be dedicated to the City's Workforce Housing Fund to support the City's affordable housing initiatives.

B. The City Council hereby delegates to the City Manager the authority to approve or deny, and to complete the distribution and sale of the development rights/land coverage inside the City of South Lake Tahoe consistent with the criteria outlined in this policy.

C. The City Council reserves the sole right to distribute and sell development rights/land coverage to private developers and other public agencies outside the City of South Lake Tahoe, and all such distribution and sales shall be at the full market rate at that time.

D. The City Council hereby directs the implementation of an annual review process of this policy to be completed prior to February 1, of each calendar year.

Adopted by the City of South Lake Tahoe City Council on September 23, 2025, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Tamara Wallace, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
745
Resolution 2025-XXX September 23, 2025 Page 7 of 7
The presence of electronic signature certified that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
746
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:17
Agenda Item: Grow and Diversify the Economy - Strategic Plan Priority Update Executive Summary: With this yearâ€™s Strategic Plan Update, the City Council included priorities and action items focused on increasing City attention to the economic and business environment in our community. Staff will present an update on implementation and request direction on continuing economic development initiatives.

Requested Action / Suggested Motions: Pass a Motion directing staff to continue business outreach efforts, initiate the General Plan Economic Development Update process, continue efforts to reduce regulatory barriers to business investment, develop industry social media campaigns, and explore options to fund a facade/property improvement grant program and/or pre-development loan program.

Responsible Staff Member: Hilary Roverud, Assistant City Manager Reviewed and Approved By: Olga Tikhomirova, Finance Director Susan Blankenship, City Clerk Heather Stroud, City Attorney
Attachments:
01-Staff Report
02- General Plan Economic Development Element
03-Economic Development Presentation
747
Council Agenda Report- September 23, 2025 Page 1 of 5
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: Grow and Diversify the Economy Strategic Plan Priority Update Location: Citywide
Responsible Staff Member: Hilary Roverud, Assistant City Manager Background:

With this year’s Strategic Plan Update, the City Council included priorities and action items focused on increasing City attention to the economic and business environment in our community. The City Council expects to, “create an environment that attracts diverse investment in our community and supports existing businesses.” Action items under the “Grow and Diversity the Economy” priority include:

4.1 Identify viable second economies. (2025-2030 implementation)

4.2 Create an Economic Development Advisory Committee to focus on local business retention and expansion programs as well as other potential economic development initiatives.(2025-2027 implementation)

4.3 Strive to develop 51 events per year in coordination with partners. (2025-2030 implementation)

4.4 Support Lake Tahoe Community College (LTCC) to identify appropriate workforce programs (i.e. nursing school, paramedic school). (2025-2030 implementation)

4.5 Evaluate cannabis tax and mitigation fee structure. (2025-2026 implementation)

4.6 Complete an update to the City’s Economic Development Element of the General Plan. (2027-2029 implementation)

4.7 Complete the Mid-Town Area Plan update. (2025-2026 implementation) Issue and Discussion:

Business Visitation Program
Staff has launched a Business Visitation Program that includes conducting outreach to individual businesses and business organizations. Individual business visits have consisted of introductions with managers or owners, a discussion about how business is going, what challenges the business faces, and what types of businesses they consider to be complimentary to theirs. As of August 21, 2025, staff has visited 24 businesses, with 17 of them having a positive perception of how their business is going, 6 having neutral sentiment, and 1 with negative sentiment. Challenges expressed include the influence of weather and seasons, impacts of homeless/RV campers in parking lots, sales tax rate in California versus Nevada, finding qualified staff, the overall industry market, the poor reputation of South Lake Tahoe reflected in customer reviews, public transportation, and employee parking. Noted complimentary business types were food and beverage producers with local products that can be offered in restaurants or retail stores, holistic health providers, recreation and sports 748
Council Agenda Report- September 23, 2025 Page 2 of 5
focused retail or services, real estate, businesses that attract people to an area where they may also visit neighboring businesses. Staff has also been able to follow up or resolve several issues raised by business owners by addressing potholes just outside a business driveway, temporary sign enforcement issues, building permit/inspection status, and information about proposed land use regulations in the Mid-Town Area Plan.

In the last few months, staff has attended a South Tahoe Chamber meeting, a meeting of Heavenly Village business representatives, a Lake Tahoe Visitors Authority meeting, and Tahoe Chamber meeting to discuss the City Council’s Strategic Plan economic development goals and receive feedback.

Although additional business and public input is needed to draw final conclusions on recommended second economies to target, General Plan Economic Development Element policies, and more robust Business Retention and Expansions programs, these initial outreach efforts have begun to establish and develop closer relationships with business owners and address issues that can be handled with existing City services. Continuing to collect this type of input is important for an effective update to the Economic Development Element and to inform future City programs. Staff has been pursuing a CivicSpark Fellow that can add capacity to these efforts and conduct additional outreach through workshops, surveys, and other methods.

Regulatory Streamlining
City staff continue to advocate for revisions to the TRPA mobility mitigation fee as this fee has been identified as a hindrance to certain types of redevelopment. As a result, the TRPA Governing Board has added a review of this fee to their work plan. It has been communicated to staff that they will be reviewing this fee and associated impacts in the coming months.

Additionally, TRPA staff will be presenting to the City Council on September 23rd.

The draft Mid-Town Area Plan was presented to City Council on September 9th for feedback.

The proposed Mid-Town Area Plan includes regulatory changes to facilitate and incentivize investment, including expanded allowable use categories within zoning districts, increased height and density standards and expanded Town Center boundaries which offers enhanced coverage and density benefits.

City staff are also in the process of establishing an Ombudsman (Liaison) role for potential or expanding business applicants to assist in navigating the development process. This includes not just the City process, but also any other development review processes associated with other entities such as the TRPA, Liberty Utilities, STPUD, Southwest Gas, County Health Department, neighboring property owners or any other relevant stakeholder.

Development Services staff have begun providing entitlement status communications directly to property owners as well as owner’s representatives to keep owners informed of the status of applications submitted by their representative, often a consultant, architect or engineer.

The Development Services Department is also preparing a “New Commercial Submittal Requirement Checklist and Step by Step Guide”. This will assist any new commercial developers or business owners to better understand not just the City process, but also identify any information that they may need to be aware of such as coverage requirements, utility requirements, etc.
749
Council Agenda Report- September 23, 2025 Page 3 of 5
Staff is also enhancing the pre-application review process, by improving the delivery of information to the applicant through a more standardized template. This will improve the consistency of information provided to applicants regardless of the type of project. The purpose of this effort is to ensure that applicants have all necessary and accurate information at the earliest possible stage in development.

At the August 12, 2025 City Council meeting, Mayor Pro Tem Bass requested a future agenda item to discuss potential amendments to sign regulations and received support from Councilmember Jinkens. This discussion is scheduled for October 21, 2025.

Investment Incentives
The City currently provides development commodity incentives to support property investment in the community. The City Council maintains a policy on how city owned development commodities are distributed, which in recent years have been focused on housing development. At the September 23 meeting City Council will be discussing revisions to the policy that provide additional incentives for property improvement and business expansion projects.

Event Coordination
The City coordinates events with partners in a variety of ways. Some events are put on by the City and some are put on by other entities with support from the City. Events supported by the City include those that the City provides sponsorship, are conducted by a contracted concessionaire, are conducted by a contracted City facility operator, or are enabled through a City facility use agreement. City events and events supported by the City include:

City Events City Supported Events
Fourth of July Parade 10 Live at Lakeview Summer Music Series events (City facility concessionaire)
Red, White and Blue Aerial Showcase 8 History Talks at the Lake events (sponsorship)
Multicultural Celebration BooBash (sponsorship)
State of the City Earth Day Celebration (sponsorship)
Festival of Winter Lights 24 Lake Tahoe Lakers Hockey games (City facility concessionaire)
Lake Tahoe Gingerbread Crawl Western Days (Cannabis Grant recipient) Pumpkin Patch Splash
Easter Egg Splash & Dash
Winter Operations Open House
Friday Night Movies in the Park (3 nights)
Mayor Meet Ups (~2 events)
Airport Lobby Art Opening Receptions
Ribbon Cutting Events (~5/year)
National Night Out
Wildfire Safety Expo
FireFest
Wildfire preparedness events (~5 events)
750
Council Agenda Report- September 23, 2025 Page 4 of 5
Fire Department Open House and Pancake
Breakfast
Total: 25 45
This list does not include events put on by other entities where the City’s role is limited to regulatory oversight. City staff continues to expand and add City events as well as opportunities to sponsor and support other events at City facilities. The anticipated opening of the new Multi-Generational Aquatics and Recreation Center in April 2026 will provide additional opportunities for events.

Recommendations
City staff would like to pursue the following activities as part of the Grow and Diversify the Economy Priority:
 Continue the Business Visitation Program and efforts to gather feedback from the business community.
 Continue to identify potential business support resources and distribute to businesses.  Use feedback as part of a public process to inform the update of the General Plan Economic Development Element update (Current ED Element attached). Staff recommends moving the scheduled start of updating the Economic Development Element from fiscal year 27/28 to 25/26 since this document provides the overall guidance and direction for future economic development activities. The update would include a vision statement identifying industries and business sectors that the City should target for support, programs that the City should pursue to support our business community, as well as policy direction on issues that have an impact on achieving the stated vision. The public input process may also include public input through surveys and workshops.
 Continue to reduce regulatory barriers and improve permit process streamlining. This would include implementation of Council direction on sign regulations.  Business Retention and Expansion initiatives
o Continue building stronger relationships with the two Chambers, Sierra Business Development Council and other business and economic development representative organizations to increase services and educate business owners on available resources.
o Explore options to fund a façade/property improvement grant program. o Explore options to fund a pre-development loan program. o Develop social media campaigns to highlight new brick and mortar businesses and provide opportunities for business exposure through industry specific campaigns on City social media channels (i.e. restaurant week, recreation week, small business week, etc.)
Financial Implications: There are no financial implications associated with providing this update and recommended initiatives do not require additional funding at this time.

Environmental Considerations: Receiving a presentation and providing direction to staff regarding business retention and expansion or economic development initiatives is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).
751
Council Agenda Report- September 23, 2025 Page 5 of 5
Policy Implications: The City Strategic Plan states as a priority to “Grow and Diversify the Economy” with the following specific actions:

4.1 Identify viable second economies.

4.2 Create an Economic Development Advisory Committee to focus on local business retention and expansion programs as well as other potential economic development initiatives.

4.3 Strive to develop 51 events per year in coordination with partners.

4.4 Support Lake Tahoe Community College (LTCC) to identify appropriate workforce programs (i.e. nursing school, paramedic school).

4.5 Evaluate cannabis tax and mitigation fee structure

4.6 Complete an update to the City’s Economic Development Element of the General Plan.

4.7 Complete the Mid-Town Area Plan update.
752
City of South Lake Tahoe
General Plan Policy Document
Economic Development
Element
Final Draft - May 17, 2011 ED-1

INTRODUCTION
This element provides the policy context for the City of South Lake Tahoe to achieve its vision for future economic development and sustainability. Economic sustainability recognizes the need for both local and regional economic prosperity and resilience to maintain the health of the community for current and future generations. It encourages self‐reliance, entrepreneurial activity, and the generation of wealth in a manner that does not degrade or burden future generations’ ability to meet social, economic, and environmental needs. This can include diversifying the economy, nurturing local entrepreneurs, improving infrastructure and community facilities, and encouraging “green” businesses and new emerging technologies that protect the environment and our neighborhoods.

The City is committed to creating a vibrant and sustainable local and regional economy. The City recognizes that tourism associated with recreation and the gaming industry is the heart of South Lake Tahoe’s economy. However, a sustainable economy will require economic opportunities that support an economically diverse and prosperous year‐round community. South Lake Tahoe residents drive to communities outside of the Tahoe Basin, such as Carson Valley and Reno, to do approximately half of their shopping. Capturing this spending in South Lake Tahoe requires planning for commercial areas to create opportunities for retail businesses that will serve the local population. Otherwise, this spending will continue to leave South Lake Tahoe and benefit businesses located outside the community. Accordingly, this element contains goals and policies to attract new businesses needed and desired by residents and to encourage existing local businesses to grow and prosper over time.

The City also recognizes the benefits of promoting environmentally‐friendly business development. Much of South Lake Tahoe’s economy is based on the natural environment. Appropriately, this element focuses on fostering “green” businesses and the expansion of eco‐tourism that takes advantage of the unique character of the natural surroundings.

One of the major obstacles to economic development in the city is the lack of available Commercial Floor Area (CFA). CFA is one of five development rights administered by TRPA through an allocation process. It provides the right to build square footage for commercial uses in the Tahoe Basin. The city does not have enough CFA to accommodate growth in residential/visitor populations and to capture South Lake Tahoe’s documented retail leakage. The City is also limited in its 753
South Lake Tahoe General Plan Economic Development Element ED-2 Final Draft - May 17, 2011
commercial development by TRPA regulations on coverage, building heights, land use intensity, and parking. Goals and policies organized under the following headings:
• Economic Prosperity and Diversity
• Business Attraction
• Business Retention and Expansion

ECONOMIC DEVELOPMENT VISION
The following is the City of South Lake Tahoe’s vision for future economic development:
“In 2030 the new public and private investment has improved South Lake Tahoe’s economy and helped to maintain a high quality of life while supporting environmental objectives. The city has a diverse array of locally‐owned businesses that offer good wages and provide services and amenities that are needed and desired by the local community and visitors alike. This transformation has been possible due to the expansion and diversification of the local economy through new information, creative, environmentally‐sound, and “green” technology businesses. The City has been successful in creating regulatory programs along with economic incentives that foster upgrades to existing businesses and encourage new businesses to locate within the city limits.”

ECONOMIC PROSPERITY AND DIVERSITY
The policies in this section provide the overall direction for future economic prosperity and diversity in South Lake Tahoe. The policies in this section seek to encourage and support high‐tech and environmentally‐sustainable businesses, a balanced economy, and a year‐round community.

Goal
ED‐1
To support and promote economic growth and the diversification of the local economy.

Policy ED‐1.1: High‐Tech and Environmentally‐Sustainable Business The City shall support programs and activities that promote business/job retention, expansion, and new business/job development including high‐tech and environmentally‐sustainable businesses.

Policy ED‐1.2: Economic and Environmental Balance
The City shall strive to maintain a balance between economic health and environmental health through careful and efficient planning. 754
South Lake Tahoe General Plan Economic Development Element Final Draft - May 17, 2011 ED-3
Policy ED‐1.3: Regional Partnerships
The City shall participate in regional economic development efforts that benefit the overall regional economy to the extent that these efforts serve the interest of the residents of South Lake Tahoe.

Policy ED‐1.4: Economic Growth Considerations
The City shall ensure economic growth: makes a positive contribution to the local economy, community, and environment, with particular attention to potential impacts on the health of Lake Tahoe and the forest; does not negatively impact infrastructure and community facilities; and is compatible with “un‐biased” scientifically‐based and peer‐tested regional Environmental Thresholds.

Policy ED‐1.5: “Green” Business Practices
The City shall encourage adoption of “green” business practices and other systems that enhance both the environmental and economic performance of businesses in the community.

Policy ED‐1.6: Environmentally‐Friendly Business Development The City shall support programs that help diversify the local economy by promoting environmentally‐friendly business development and by providing incentives to do so.

Policy ED‐1.7: Year‐Round Community
The City shall provide economic incentives and regulatory reform that support an economically diverse and prosperous year‐round community for city residents and visitors alike.

Policy ED‐1.8: Redevelopment
The City shall use redevelopment as a tool within the city limits to implement the City’s revitalization objectives and serve the interests of the people of South Lake Tahoe.

Policy ED‐1.9: Commercial Floor Area Allocation Transfer Incentives The City shall seek incentives to facilitate Commercial Floor Area (CFA) transfers from other parts of the city to redevelopment project areas.

Policy ED‐1.10: Expanding Events and Entertainment Opportunities The City shall encourage the sponsors of sporting events, festivals, parades, international competitions, and entertainment shows to hold events at public (e.g., Parks and Recreation facilities, roads, or public lands) and private facilities in South Lake Tahoe, particularly during off‐season (Spring and Fall). The City shall also participate in community organizations specifically formed for this purpose (e.g., Sports Commission).
755
South Lake Tahoe General Plan Economic Development Element ED-4 Final Draft - May 17, 2011
Policy ED‐1.11: Livable Wages and Employment Variety
The City shall encourage existing and new employers to create jobs that pay a living wage, create a variety of employment choices, increase the ratio of full‐time residents, and improve the quality of life for South Lake Tahoe residents.

Policy ED‐1.12: Lake Tahoe Airport
The City shall support continued improvement of the Lake Tahoe Airport to improve accessibility to year‐round visitors and convention attendees that can take advantage of scheduled regional air carrier service.

Policy ED‐1.13: Support of Natural Capital
The City shall preserve the city’s natural beauty and enhance outdoor recreation opportunities that support South Lake Tahoe’s natural capital.

Policy ED‐1.14: Support of Social Capital
The City shall expand and improve housing opportunities, healthcare services, and educational opportunities to increase the quality of life and social capital of the city.

Policy ED‐1.15: Creating a Sense of Place
The City shall encourage the creation of small, local, retail businesses that create a sense of place and local identity for South Lake Tahoe. A sense of place can also be created within districts by providing decorations, tree lighting, and lamp post graphics.

Policy ED‐1.16: Regularly‐Scheduled Street Fair
The City shall identify an area, possibly along Ski Run Boulevard near Lakeview Commons or on Venice Drive East, for a regularly‐scheduled street fair. The street fair can include, but is not limited to, a farmers market, street vendors, live music, and special events.

Policy ED‐1.17: Convention Center
The City shall prioritize assistance with completion of Redevelopment Project 3 and the public amenities and environmental improvements associated with it.

BUSINESS RETENTION AND EXPANSION
The policies in this section address the need to focus attention on retention and expansion of existing businesses in South Lake Tahoe. Existing businesses provide South Lake Tahoe’s job base and constitute the most effective starting point from which to grow the City’s economic base. Keeping existing jobs, particularly higher wage jobs, in the city is an important goal, and the policies in this section seek to encourage and support local businesses.

Goal
ED‐2
To support and promote existing businesses, job retention and expansion, and diversify the local economy.
756
South Lake Tahoe General Plan Economic Development Element Final Draft - May 17, 2011 ED-5
Policy ED‐2.1: City Programs Business Expansion
The City shall develop programs to expand businesses wanted and needed by residents to help reduce vehicle miles traveled (VMT) outside the Lake Tahoe Basin for these services.

Policy ED‐2.2: Conventions and Conference Promotion
The City shall actively promote South Lake Tahoe and its Convention Center and hotels to conference and convention organizers.

Policy ED‐2.3: Local First Program
The City shall continue the “Local First Program” to encourage and support local business as permitted under State law.

Policy ED‐2.4: Healthcare Industry Expansion
The City shall support the expansion of South Lake Tahoe’s healthcare industry to serve the needs of South Shore residents, and the healthcare industry is expected to deliver health care services that are competitively‐priced and meet community needs.

Policy ED‐2.5: Local Business Encouragement
The City shall encourage and support practices by local businesses to provide excellent customer service, competitive prices, good product selection, and timely product availability.

Policy ED‐2.6: Upgrade the Condition of Existing Businesses The City shall actively support programs to upgrade the physical condition and appearance of existing businesses.

Policy ED‐2.7: Coverage and Commodity Incentives for “Green” Businesses The City shall seek from the Tahoe Regional Planning Agency, and other agencies as applicable, coverage and commodity incentives for “green” and sustainable projects and developments.

Policy ED‐2.8: Sustainable Purchasing and Procurement Practices The City shall practice local and sustainable purchasing and procurement, and encourage other public agencies and private institutions to do the same.

Policy ED‐2.9: Small Business Technical Assistance
The City shall continue to support programs providing technical assistance to small local businesses seeking to expand.

Policy ED‐2.10: Tourism Promotion
The City shall continue to work and collaborate with organizations that promote tourism in the South Shore, especially during the off‐season (Spring and Fall).

Policy ED‐2.11: Home‐Business Promotion
The City shall promote creation of home‐businesses.
757
South Lake Tahoe General Plan Economic Development Element ED-6 Final Draft - May 17, 2011
Policy ED‐2.12: Outdoor Events Venue
The City shall encourage the development of a public outdoor concert, theater, and events venue as a part of the Lakeview Commons project.

Policy ED‐2.13: Neighborhood‐Serving Businesses
The City shall support development of small neighborhood‐serving businesses, such as corner stores, in neighborhoods to promote walkability and a sense of place.

Policy ED‐2.14: Airport‐Related Businesses
The City shall examine, develop, and pursue programs and activities to locate new businesses at the Lake Tahoe Airport to improve the local economy and to make the airport financially self sufficient.

Policy ED‐2.15: Lake Tahoe Community College Curriculum Expansion The City shall support and encourage the Lake Tahoe Community College to expand the curriculum to offer education in areas that would prepare student to work in industries that are prevalent within the city, such as hospitality and tourism services, environmental management, “green” businesses, sustainability, business growth and development, smart business practices, and emergency response.

Policy ED‐2.16: City Outreach Program
The City shall create City outreach programs for existing businesses that includes personal visits or semi‐annual meetings with Staff to hear and connect with businesses throughout the city regardless of their scale.

BUSINESS ATTRACTION
Historically, South Lake Tahoe has lacked shopping opportunities that specifically serve the needs of local residents. Many residents travel outside the city and the Lake Tahoe Basin to shop for every‐day necessities. The policies in this section seek to address market opportunities presented by local household spending and seek to reduce the amount of spending that currently leaves the city through retail sales leakage. Additionally, this section contains policies to attract new “green” businesses to South Lake Tahoe and promote eco‐tourism based on the unique character of the natural surroundings.

Goal
ED‐3
To support and promote new business development and employment growth including local‐serving, high‐technology, environmental‐ technology, and sustainable businesses, and encourage private‐sector investment in South Lake Tahoe.

Policy ED‐3.1: Aggressive Business Attraction Programs
The City shall seek to attract new businesses providing goods and services currently underrepresented in the community and desired by permanent residents, as found in the community survey (National Research Center, December 2008), the Retail Market Analysis (RRC Associates, December 2005), and identified by participants 758
South Lake Tahoe General Plan Economic Development Element Final Draft - May 17, 2011 ED-7
during General Plan workshops. Examples of these businesses include general retail (e.g., appliances, household goods, sporting goods, specialty grocery), consumer electronics, apparel, and healthcare clinics/institutions.

Policy ED‐3.2: Shopping Opportunity Expansion for Permanent Residents The City shall seek to attract new businesses providing goods and services currently underrepresented in the community and desired by permanent residents, such as general retail and consumer electronics.

Policy ED‐3.3: Large‐Scale Retail
The City shall seek to attract one or more large‐scale retail businesses to South Lake Tahoe, particularly in the Tahoe Valley Community Plan area, in order to serve the shopping needs of residents.

Policy ED‐3.4: Eco‐tourism Businesses
The City shall seek to attract eco‐tourism businesses to South Lake Tahoe and promote the city as an eco‐tourism destination.

Policy ED‐3.5: Second Home and Older Resident‐Serving Businesses The City shall seek to attract new businesses that particularly serve second homeowners and older residents, such as household goods and healthcare.

Policy ED‐3.6: Business Diversity
The City shall encourage new businesses that serve Latino and other diverse populations of South Lake Tahoe.

Policy ED‐3.7: Coordination with Local Business Groups
The City shall work with local business groups and organizations to direct businesses to South Lake Tahoe that provide jobs, goods, and services for residents.

Policy ED‐3.8: Environmentally‐Compatible Businesses
The City shall examine and pursue opportunities to encourage owners of second homes in South Lake Tahoe to locate environmentally‐compatible businesses in the community.
759
Strategic Plan Priority:

Grow and Diversify
the Economy
1 760
Economic development is the intentional practice of
improving a community’s economic well-being and
quality of life for all.
2 761
Economic Development Strategic Planning
3 762
National Community Survey
4 Quality/Importance Gap Analysis
763
National Community Survey
5 764
Business Visitation
6 2024 Business Walk
258 Businesses in the City were
visited on October 16 & 17, 2024
How is Business?
765
Business Visitation
7 766
8 • Mid-Town Area Plan (City Council September 9)
• Entitlement status communications
• pre-application review
• Development Ombudsman
• New Commercial Submittal Requirement Checklist and Step by Step Guide
• TRPA mobility mitigation fee
Regulatory Streamlining
767
9 • Cannabis Mitigation Fee City Council September 9)
• Sign Ordinance (City Council October 21)
Regulatory Streamlining
768
10 • Commodity Distribution Policy (City Council September 9) • Façade Improvement Grant Program
• Pre-Development Loan Program
Investment Incentives
769
11 Events
City Events City Supported Events
Fourth of July Parade 10 Live at Lakeview Summer Music Series events (City facility concessionaire)
Red, White and Blue Aerial Showcase 8 History Talks at the Lake events (sponsorship) Multicultural Celebration BooBash (sponsorship)
State of the City Earth Day Celebration (sponsorship)
Festival of Winter Lights 24 Lake Tahoe Lakers Hockey games (City facility concessionaire)
Lake Tahoe Gingerbread Crawl Western Days (Cannabis Grant recipient) Pumpkin Patch Splash
Easter Egg Splash & Dash
Winter Operations Open House
Friday Night Movies in the Park (3 nights)
Mayor Meet Ups (~2 events)
Airport Lobby Art Opening Receptions
Ribbon Cutting Events (~5/year)
National Night Out
Wildfire Safety Expo
FireFest
Wildfire preparedness events (~5 events)
Fire Department Open House and Pancake
Breakfast
Total: 25 45
770
Economic Development
12 771
Questions
&
Feedback
Thank You!
13 772
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:18
Agenda Item: Consideration of Paving Priority – James & Eloise Neighborhood vs. Johnson Boulevard Executive Summary: City Council direction is requested on whether to prioritize paving in James and Eloise Neighborhood or Johnson Blvd temporary overlay.

Requested Action / Suggested Motions: Pass a Motion either prioritizing paving in James and Eloise Neighborhood or Johnson Blvd temporary overlay.

Responsible Staff Member: Stephen Anderjack, Project Manager Reviewed and Approved By: John Dickinson, Interim Director Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Joe Irvin, City Manager Attachments:
01-Staff_Report - Road Rehab.docx
02 - 2026 Presentation.pptx
773
Council Agenda Report September 23, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: September 23, 2025
Title: Consideration of Paving Priority – James & Eloise Neighborhood vs. Johnson Boulevard Location: James & Eloise Neighborhood and Johnson Boulevard Responsible Staff Member: Stephen Anderjack, Project Manager Background: As part of the City’s Pavement Maintenance Plan, staff annually evaluates roadway conditions to determine priority areas for pavement rehabilitation. Evaluations are based on the Pavement Condition Index (PCI), upcoming utility projects, staff observations of maintenance issues, and the ability to group projects efficiently for construction.

Two potential project areas have been identified for consideration in the upcoming construction season:

1. James & Eloise Neighborhood – A local residential and industrial area with low PCI scores (20s– 50s) and roadways that have not been paved in decades. City drainage maintenance projects are currently planned in the area as the James and Eloise Drainage Maintenance Project Phase II is currently in design, and construction is planned for May 1st 2026. Coordinating paving with completion of drainage work would provide long-term benefit and reduce the risk of future trenching into new pavement. Lukins Water Company also has two waterline replacement project currently ongoing in the area. Repaving the roadways after the waterline replacement should help avoid future trenching as the new waterlines have a reduced chance of leaking. Paving all streets in the James & Eloise Neighborhood would likely exceed $10 Million so the Public Works Department will select priority streets to pave from this neighborhood from the available annual paving budget.

2. Johnson Boulevard – A key collector roadway with high average daily traffic volumes. The roadway has experienced significant deterioration in recent years and has been the subject of frequent maintenance requests. Johnson Boulevard’s role as a connector route for residents, schools, and businesses makes its condition highly visible to the community. Johnson Blvd has a future STPUD sewer replacement project upcoming in the next 5-10 years, as well as a potential City of South Lake Tahoe Complete Streets Project. Due to these upcoming projects, the Public Works Department is recommending a temporary fix of 2” asphalt overlay with Geofabric, in lieu of the City’s standard 4” of asphalt on 8” of aggregate base. This will restore the roadways riding surface temporarily until the STPUD and City projects can be completed and full street reconstruction can be implemented.

Issue and Discussion: City Council direction is requested on whether to prioritize:
taff
- James & Eloise Neighborhood:
 Would address multiple deteriorated local roads in one cluster.  Aligns with recent waterline and drainage improvements in the area, minimizing future conflicts and repairs
 Not all roads in neighborhood can be repaved due to budget. Priority roads will need to be 774
Council Agenda Report September 23, 2025 Page 2 of 2
selected for repaving due to traffic volumes, road condition, and utility work.  Full depth pavement restoration should last up to 20 years - Johnson Boulevard:
 Would provide a major improvement on a collector road with high vehicle usage.  Visible impact to a large number of residents and visitors.  Temporary fix to restore road surface until STPUD and City project can be completed in 5- 10 years.
 Cracking and road deterioration may show though new asphalt within 1 year.

Staff recommends that Council provide direction on which area to select for the 2026 paving program, allowing design work to begin immediately and ensuring project readiness for the summer construction season.

Financial Implications: Funding for either option would come from the Street Overlay Program CIP account (301-50005), supported by Measure S Sales Tax, Senate Bill 1 – RMRA Funding, and utility In Lieu Fee reimbursements. Estimated total budget for paving in 2026 is approximately $3 million.
- Budgetary estimates suggest that repaving the entirety of the James & Eloise Neighborhood with the City standard 4” asphalt on 8” of aggregate base would cost over $10 million so priority roads will need to be selected from the available budget. - The 2” asphalt overlay Johnson Boulevard paving is estimated at $1 million. The remainder of the approximately $3 million dollar paving budget would be proposed to be spent on the James & Eloise neighborhood streets, however fewer neighborhood streets would be able to be paved with the reduced budget.

Environmental Considerations: This action is categorically exempt from review under the California Environmental Quality Act (CEQA) per Guidelines section 15301 (existing facilities).

Policy Implications: Selecting either project is consistent with the City’s Strategic Plan goals of maintaining infrastructure (Goal 5.3) and improving transportation systems (Goal 1.4). Both projects would provide significant benefit to roadway safety, maintenance cost reduction, and community quality of life.
775
City Council Meeting
September 23, 2025
2026 Road Rehabilitation Paving Priorities
776
Planning a Road Rehab Project
2 Factors Taken Into Consideration

1. Average Daily Traffic (ADT) of potential
roads

2. Upcoming and recent projects (Utility, City,
Private…)

3. PCI of potential roads

4. Grouping of roads with low PCI’s.

5. Equity, the staff prioritizes paving different
. areas of the City each year
Annual Budget
• State SB–1 – RMRA Funding ~$500,000
• Measure S Funding $2,500,000
• Utility In Lieu Paving Fees ~$500,000
• TOTAL ESTIMATED FUNDING ~$3,500,000
777
2026 Roadway Rehab
Option 1: Full Budget to James/Eloise Neighborhood
3 • High usage roadways (vehicular and
bicycle traffic) prioritized
• Recent utility projects also prioritized
• Most roadways in this neighborhood
are in Poor or Failed condition
• Full Depth Reconstruction (4” of AC on
8” of AB) needed as existing roadways
do not have aggregate base
• ~20 year life expectancy of new
roadways
778
2026 Roadway Rehab
Option 2: Budget Split Between Johnson Blvd Temp Overlay and James/Eloise Neighborhood
4 • High usage roadways (vehicular and bicycle
traffic) prioritized
• Full Depth Reconstruction (4” of AC on 8” of
AB) in James/Eloise Neighborhood
• ~20 year life expectancy of new roadways
• 2” AC Temporary Overlay on Johnson Blvd
• Driving surface will be temporarily restored however isolated pavement failures may be possible within one year
• 2” AC overlay is 1/3 cost of Full Depth Reconstruction • Road has deteriorated beyond sealing or spot repairs
• Full Depth Reconstruction not recommended due to future STPUD and City projects in 5-10 years
779
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: September 23,
2025
Agenda Item #:19
Agenda Item: Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member: Susan Blankenship, City Clerk, and Joseph Irvin, City Manager Attachments:

APC 09 18 2025.pdf
780
2025 Agenda Planning Calendar (Updated 09 18 2025)
Agenda Item Agenda Section
Oct. 21, 5:30 p.m. City Clerk Pet Wellness Awareness Month (Humane Society, Erin Ellis) Proclamation City Attny VHR Ordinance Amendments (First Reading) *includes citation process 9/9 NB CA/CM Resolution Opposing Prop 50 NB
CM/PD Bear Discussion NB
City Manager Follow up report from RSG, Inc. on economic development of Chateau UB Heavenly Parking Agreement UB
SB 125 Funding Request for EV Charging Station NB
Dev Services 2025 California Building Standards Code Adoption (First Reading) NB Finance GAAN Limit Consent
Cannabis Tax Reduction UB
Parks & Recreation Draft User Fee Study Presentation NB Fiscal Year 2024-2025 Budgeted Funds Re-Appropriation Consent Fire Fire Engine Purchase Consent
Public Works Sale of Surplus Equipment Consent
Nov. 4, 9 a.m. City Clerk City Seal Alteration NB
781
2025 Agenda Planning Calendar (Updated 09 18 2025)
City Council Representative Reports to Council NB
Record Retention Policy Update Consent
City Attorney VHR Ordinance Amenbdments (Second Reading) Consent CA\DS Sign Code Review NB
City Manager Margaritaville Timeshare + Condo Opportunities NB Legislative Agenda UB
Dev Services 2025 California Building Standards Code Adoption (Second Reading) Consent ADU Pre-Approved Plans UB
PC/APLUC/BBOA Annual Report NB
Finance Independent Citizen's Oversight Committee Annual Report (Measure P) Consent TID Annual Report NB
Fire First Due Contract NB
Parks & Rec P&R, ACT Annual Reports Consent
Police PAC Annual Report Consent
Bear CAT Purchase Consent
Public Works Award of PD Roof Replacement Consent
782
2025 Agenda Planning Calendar (Updated 09 18 2025)
Nov. 18, 5:30 p.m. City Clerk 2026 City Council Meeting Schedule NB CC/CA Recreation JPA Amendment #3 to Agreement NB
Parks & Rec Future of the Senior Center NB
PD/CA SMD Ordinance (Second Reading) Ordinance
Dec 9, 5:30 p.m. City Clerk City Council Protocols Update NB Mayor and Mayor Pro-Tem Selection
City Council Assignments to Boards and Commissions NB
CM\CC City Commission Roles Strategic Priority Discussion NB City Attorney Ethics Policy Revisions NB
Dev Services CTC Land Exchange
Finance Annual ROPS Approval Consent
Quarterly & Financial Status Report as of September 2025 Consent Investment Portfolio Report as of September 2025 Consent CA/DS Discussion: City Requirement to Replace Housing Units within the City City Clerk Pride Resolution Update
Unscheduled/Pending
783
2025 Agenda Planning Calendar (Updated 09 18 2025)
Ordinance Increasing City Council Compensation (October 2026) City Manager Grants/Funding for Undergrounding Utilities Cannabis Grant Application Parameters
Lower Ski Run Parking with Vail
CA\PD SMD Ordinance (First Reading)
Dev Services Res. Area Plan to Accommodate SB9 and Remove Tourist Accomodation Competative PHLA Budget Appropriation and Loan Agreement Discussion: Second Home Cap/Permit Options
Regional Housing Policy Subcommittee
Finance Disolution STJPPFA
Parks & Rec Events and Facitilies Naming Rights Discussion Police Barton Community Health Needs and Harm Reduction Update Police/PW Bike Paths, Bike Parking, Vehicle Parking
2025 Update to Parking Fees in the Bellamy Parking Garage Public Works Geothermal Use Discussion Item
Award James-Eloise Drainage Upgrade
784
2025 Agenda Planning Calendar (Updated 09 18 2025)
TTD US 50 Plans Presentation
Award Lakeview and Ski Run Electrical Upgrades
Bike Trail Speed Bump Discussion
Facilities Condition Assessment
Award PS&E for Sugar Pine Bike Path Project
785

South Lake Tahoe City CouncilSeptember 23, 2025

South Lake Tahoe City Council
September 23, 2025