Agenda packet — South Lake Tahoe City Council, November 4, 2025 (part 2 of 4)

A proposal for

SOUTH LAKE TAHOE CITY OF
Prepared by

VELOCITY TRUCK CENTERS
James Pescitelli
Jul 14, 2025
Freightliner 114SD Plus
Components shown may not reflect all spec'd options and are not to scale 134
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 2 of 17 ends

S P E C I F I C A T I O N P R O P O S A L
Data Code

Description
Weight
Front
Weight
Rear
Price Level
PRL-29D SD PRL-29D (EFF:MY26 ORDERS)
Data Version
DRL-047 SPECPRO21 DATA RELEASE VER 047
Vehicle Configuration
001-177 114SD PLUS CONVENTIONAL CHASSIS 7,934 6,476
004-226 2026 MODEL YEAR SPECIFIED
002-004 SET BACK AXLE - TRUCK 480 -480
019-006 TRAILER TOWING PROVISION AT END OF
FRAME WITH SAE J560
10 10
003-001 LH PRIMARY STEERING LOCATION
General Service
AA1-003 TRUCK/TRAILER CONFIGURATION
AA6-001 DOMICILED, USA 50 STATES (INCLUDING

CALIFORNIA AND CARB OPT-IN STATES)
99D-018 CARB CLEAN IDLE LABELS FOR INITIAL

REGISTRATION IN STATES REQUIRING CARB
EMISSIONS CERTIFICATION - (INCLUDES 6X4

INCH LABEL ON LOWER FORWARD OF DRIVER
DOOR)
AF2-013 DOMICILED CALIFORNIA
A85-011 CONSTRUCTION SERVICE
A84-1GM GOVERNMENT BUSINESS SEGMENT
AA4-003 DRY BULK COMMODITY
AA5-002 TERRAIN/DUTY: 100% (ALL) OF THE TIME, IN

TRANSIT, IS SPENT ON PAVED ROADS
AB1-008 MAXIMUM 8% EXPECTED GRADE
AB5-001 SMOOTH CONCRETE OR ASPHALT PAVEMENT -

MOST SEVERE IN-TRANSIT (BETWEEN SITES)

ROAD SURFACE
995-1AE FREIGHTLINER LEVEL II WARRANTY
A66-99D EXPECTED FRONT AXLE(S) LOAD : 18000.0 lbs
135
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 3 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
A68-99D EXPECTED REAR DRIVE AXLE(S) LOAD :
40000.0 lbs
A63-99D EXPECTED GROSS VEHICLE WEIGHT CAPACITY
: 58000.0 lbs
A70-99D EXPECTED GROSS COMBINATION WEIGHT :
80000.0 lbs
Truck Service
AA3-018 FRONT PLOW/END DUMP BODY
A89-99D BRAKING-EXPECTED CAB TO BODY
CLEARANCE : 15.0 in
AF3-1W0 HENDERSON
RTK-1AA APPROVAL TO SHARE SPEC WITH TEM
Tractor Service
AA2-009 LOWBOY TRAILER
AH6-001 SINGLE (1) TRAILER
Engine
101-3C0 DETROIT DD13 GEN 5 12.8L 470 HP @ 1625
RPM, 1900 GOV RPM, 1650 LB-FT @ 975 RPM
Electronic Parameters
79A-060 60 MPH ROAD SPEED LIMIT
79B-000 CRUISE CONTROL SPEED LIMIT SAME AS ROAD

SPEED LIMIT
79F-013 FLEET MANAGEMENT - DAILY ENGINE USAGE

ENABLED
79P-032 PTO RPM CONTROL WITH STEERING WHEEL

SWITCHES
79T-001 PTO MODE RPM INCREMENT - 25 RPM
79U-001 PTO GOVERNOR RAMP RATE - 25 RPM PER
SECOND
79W-008 ONE PTO SPEED VIA DASH SWITCH
79X-005 PTO SPEED 1 SETTING - 900 RPM
80G-010 PTO MINIMUM RPM - 625
80L-001 ENABLE AUTO ENGINE RPM ELEVATE FOR

EXTENDED IDLE
80V-001 ENGINE MOUNT PTO, DASH SWTICH ENGAGES

PTO MODE, STATIONARY OPERATION
Engine Equipment
99C-124 EPA 2010 GHG 2024/CARB 2024 ULTRALOW NOX

CONFIGURATION
13E-006 ALUMINUM OIL PAN 25
105-001 ENGINE MOUNTED OIL CHECK AND FILL
136
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 4 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
014-108 SIDE OF HOOD AIR INTAKE WITH FIREWALL

MOUNTED DONALDSON AIR CLEANER WITH

SAFETY ELEMENT AND INSIDE/OUTSIDE AIR

WITH SNOW DOOR
10 124-1DJ DR 12V 160 AMP 36-SI BRUSHLESS

QUADRAMOUNT PAD ALTERNATOR WITH

REMOTE BATTERY VOLT SENSE
10 292-206 (3) DTNA GENUINE, FLOODED STARTING, MIN
2850CCA, 525RC, THREADED STUD BATTERIES
290-017 BATTERY BOX FRAME MOUNTED
281-001 STANDARD BATTERY JUMPERS
282-001 SINGLE BATTERY BOX FRAME MOUNTED LH

SIDE UNDER CAB
291-017 WIRE GROUND RETURN FOR BATTERY CABLES

WITH ADDITIONAL FRAME GROUND RETURN
289-001 NON-POLISHED BATTERY BOX COVER
293-058 NON-ESSENTIAL POSITIVE LOAD DISCONNECT,

IN CAB CONTROL SWITCH MOUNTED

OUTBOARD OF DRIVER SEAT
2 295-029 POSITIVE AND NEGATIVE POSTS FOR

JUMPSTART LOCATED ON FRAME NEXT TO

STARTER
2 306-015 PROGRESSIVE LOW VOLTAGE DISCONNECT AT

12.3 VOLTS FOR DESIGNATED CIRCUITS
2 107-046 BW MODEL FE-921 19.0 CFM SINGLE CYLINDER

AIR COMPRESSOR WITH SAFETY VALVE
152-041 ELECTRONIC ENGINE INTEGRAL SHUTDOWN

PROTECTION SYSTEM
128-002 JACOBS COMPRESSION BRAKE
016-1C2 RH OUTBOARD UNDER STEP MOUNTED

HORIZONTAL AFTERTREATMENT SYSTEM

ASSEMBLY WITH RH B-PILLAR MOUNTED

VERTICAL TAILPIPE
30 25
28F-014 ENGINE AFTERTREATMENT DEVICE,

AUTOMATIC OVER THE ROAD REGENERATION

AND VIRTUAL REGENERATION REQUEST

SWITCH IN CLUSTER
239-032 11 FOOT 00 INCH (132 INCH+0/-5.9 INCH)

EXHAUST SYSTEM HEIGHT
237-1CR RH CURVED VERTICAL TAILPIPE B-PILLAR

MOUNTED ROUTED FROM STEP
23U-002 13 GALLON DIESEL EXHAUST FLUID TANK
30N-003 100 PERCENT DIESEL EXHAUST FLUID FILL
23Y-001 STANDARD DIESEL EXHAUST FLUID PUMP

MOUNTING
137
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 5 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
43X-002 LH MEDIUM DUTY STANDARD DIESEL EXHAUST

FLUID TANK LOCATION
43Y-001 STANDARD DIESEL EXHAUST FLUID TANK CAP
242-001 STAINLESS STEEL AFTERTREATMENT

DEVICE/MUFFLER/TAILPIPE SHIELD
273-059 ELECTRONICALLY CONTROLLED VARIABLE

SPEED VISCOUS FAN DRIVE
276-002 AUTOMATIC FAN CONTROL WITH DASH

SWITCH AND INDICATOR LIGHT, NON ENGINE

MOUNTED
110-068 DDC SUPPLIED ENGINE MOUNTED FUEL

FILTER/FUEL WATER SEPARATOR WITH

WATER-IN-FUEL INDICATOR
118-001 FULL FLOW OIL FILTER
120-998 NO COOLANT FILTER -10
266-107 1400 SQUARE INCH VOCATIONAL RADIATOR
103-039 ANTIFREEZE TO -34F, OAT (NITRITE AND

SILICATE FREE) EXTENDED LIFE COOLANT
171-007 GATES BLUE STRIPE COOLANT HOSES OR

EQUIVALENT
172-001 CONSTANT TENSION HOSE CLAMPS FOR

COOLANT HOSES
270-023 HDEP FIXED RATIO COOLANT PUMP AND

RADIATOR DRAIN VALVE
360-013 1350 ADAPTER FLANGE FOR FRONT PTO

PROVISION
25 155-076 DELCO 12V MOD 3.175-39MT+ STARTER WITH

ENGINE ECU SOFTWARE PROTECTION AND

INTEGRATED MAGNETIC SWITCH
-45
Transmission
342-1M3 ALLISON 4500 RDS AUTOMATIC TRANSMISSION

WITH PTO PROVISION
260 100
Transmission Equipment
343-339 ALLISON VOCATIONAL PACKAGE 223 -
AVAILABLE ON 3000/4000 PRODUCT FAMILIES

WITH VOCATIONAL MODELS RDS, HS, MH AND
TRV
84B-012 ALLISON VOCATIONAL RATING FOR ON/OFF

HIGHWAY APPLICATIONS AVAILABLE WITH ALL

PRODUCT FAMILIES
84C-023 PRIMARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
138
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 6 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
84D-023 SECONDARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
84E-000 PRIMARY SHIFT SCHEDULE RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE
84F-000 SECONDARY SHIFT SCHEDULE

RECOMMENDED BY DTNA AND ALLISON, THIS

DEFINED BY ENGINE AND VOCATIONAL USAGE
84G-000 PRIMARY SHIFT SPEED RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE
84H-000 SECONDARY SHIFT SPEED RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE
84J-000 ENGINE BRAKE RANGE PRESELECT

RECOMMENDED BY DTNA AND ALLISON, THIS

DEFINED BY ENGINE AND VOCATIONAL USAGE
84K-002 2ND GEAR ENGINE BRAKE ALTERNATE

PRESELECT WITH MODERATE DOWNSHIFT

STRATEGY
84N-011 NEUTRAL AT STOP ENABLED
84U-000 DRIVER SWITCH INPUT - DEFAULT - NO

SWITCHES
84V-001 DIRECTION CHANGE ENABLED WITH
MULTIPLEXED SERVICE BRAKES - ALLISON 5TH

GEN TRANSMISSIONS
85E-011 MAXIMUM ENGINE SPEED FOR PTO
ENGAGEMENT 1000 RPM
353-075 QUICKFIT BODY LIGHTING CONNECTOR AT

END OF FRAME, WITH CAP
34C-011 ELECTRONIC TRANSMISSION WIRING TO

CUSTOMER INTERFACE CONNECTOR
341-018 MAGNETIC PLUGS, ENGINE DRAIN,

TRANSMISSION DRAIN, AXLE(S) FILL AND
DRAIN
345-003 PUSH BUTTON ELECTRONIC SHIFT CONTROL,

DASH MOUNTED
97G-004 TRANSMISSION PROGNOSTICS - ENABLED 2013
370-011 WATER TO OIL TRANSMISSION COOLER,

FRAME MOUNTED
346-003 TRANSMISSION OIL CHECK AND FILL WITH

ELECTRONIC OIL LEVEL CHECK
373-048 MARMON-HERRINGTON MVG-1650 2-SPEED

LONG DROP TRANSFER CASE
420 180
376-008 TRANSFER CASE SHIFT CONTROLS IN DASH
139
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 7 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
35T-001 SYNTHETIC TRANSMISSION FLUID (TES-295

COMPLIANT)
Front Axle and Equipment
400-1H0 MARMON-HERRINGTON MT-22 23,000# SINGLE

FRONT DRIVE AXLE
2,080 275
398-456 4.56 FRONT AXLE RATIO
389-073 MXL 17T MERITOR EXTENDED LUBE FRONT

STEERING AXLE DRIVELINE WITH HALF ROUND
YOKES
10 402-027 MARMON-HERRINGTON 16.5X7 CAM FRONT
BRAKES
403-002 NON-ASBESTOS FRONT BRAKE LINING
419-019 MARMON-HERRINGTON CAST IRON FRONT

BRAKE DRUMS
427-001 FRONT BRAKE DUST SHIELDS
409-006 FRONT OIL SEALS
416-022 STANDARD SPINDLE NUTS FOR ALL AXLES
405-013 MARMON-HERRINGTON AUTOMATIC FRONT

SLACK ADJUSTERS
406-001 STANDARD KING PIN BUSHINGS
536-1AD TRW TAS-85 POWER STEERING WITH RCH60

AUXILIARY GEAR
150
539-003 POWER STEERING PUMP
534-003 4 QUART POWER STEERING RESERVOIR
533-001 OIL/AIR POWER STEERING COOLER
40T-001 MINERAL SAE 80/90 FRONT AXLE LUBE
Front Suspension
620-025 20,000# TAPERLEAF FRONT SUSPENSION 200
619-002 THREADED SPRING PINS AND BUSHINGS -

FRONT SUSPENSION
410-001 FRONT SHOCK ABSORBERS
Rear Axle and Equipment
420-074 MERITOR RT-40-160 40,000# R-SERIES TANDEM

REAR AXLE
370
421-456 4.56 REAR AXLE RATIO
424-001 IRON REAR AXLE CARRIER WITH STANDARD

AXLE HOUSING
386-075 MXL 18T MERITOR EXTENDED LUBE MAIN

DRIVELINE WITH HALF ROUND YOKES
-10 -10
388-073 MXL 17T MERITOR EXTENDED LUBE INTERAXLE

DRIVELINE WITH HALF ROUND YOKES
140
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 8 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
382-075 MXL 18T MERITOR EXTENDED LUBE

INTERTRANSMISSION DRIVELINE WITH HALF

ROUND YOKES
20 452-006 DRIVER CONTROLLED TRACTION

DIFFERENTIAL - BOTH TANDEM REAR AXLES
30 878-022 (1) INTERAXLE LOCK VALVE, (1) DRIVER
CONTROLLED DIFFERENTIAL LOCK FORWARDREAR AXLE VALVE AND (1) REAR-REAR AXLE VALVE
87A-005 INDICATOR LIGHT FOR EACH INTERAXLE

LOCKOUT SWITCH
87B-008 INDICATOR LIGHT FOR EACH DIFFERENTIAL

LOCKOUT SWITCH
423-033 MERITOR 16.5X7 Q+ CAST SPIDER HEAVY DUTY

CAM REAR BRAKES, DOUBLE ANCHOR,

FABRICATED SHOES
433-002 NON-ASBESTOS REAR BRAKE LINING
434-003 STANDARD BRAKE CHAMBER LOCATION
451-023 CONMET CAST IRON REAR BRAKE DRUMS
440-006 REAR OIL SEALS
426-101 WABCO TRISTOP D LONGSTROKE 2-DRIVE

AXLE SPRING PARKING CHAMBERS
428-003 HALDEX AUTOMATIC REAR SLACK ADJUSTERS
41T-002 CURRENT AVAILABLE SYNTHETIC 75W-90 REAR

AXLE LUBE
42T-001 STANDARD REAR AXLE BREATHER(S)
Rear Suspension
622-1HH HENDRICKSON RT403 @40,000# REAR
SUSPENSION WITH RT46 BEAMS
640
621-015 HENDRICKSON RT/RTE - 6.00" SADDLE
431-001 STANDARD AXLE SEATS IN AXLE CLAMP
GROUP
624-011 52 INCH AXLE SPACING
628-004 STEEL BEAMS AND RUBBER CENTER

BUSHINGS WITH BAR PIN ADJUSTABLE END

CONNECTIONS
623-005 FORE/AFT CONTROL RODS
439-001 REAR SHOCK ABSORBERS - ONE AXLE 40
Pusher / Tag Equipment
429-998 NO PUSHER/TAG BRAKE DUST SHIELDS
Brake System
490-121 WABCO 4S/4M ABS WITH TRACTION CONTROL
141
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 9 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
871-001 REINFORCED NYLON, FABRIC BRAID AND WIRE

BRAID CHASSIS AIR LINES
904-001 FIBER BRAID PARKING BRAKE HOSE
412-001 STANDARD BRAKE SYSTEM VALVES
46D-002 STANDARD AIR SYSTEM PRESSURE

PROTECTION SYSTEM
413-002 STD U.S. FRONT BRAKE VALVE
432-003 RELAY VALVE WITH 5-8 PSI CRACK PRESSURE,

NO REAR PROPORTIONING VALVE
480-088 WABCO SYSTEM SAVER HP WITH INTEGRAL

AIR GOVERNOR AND HEATER
479-015 AIR DRYER FRAME MOUNTED
460-093 STEEL AIR BRAKE RESERVOIRS; CUSTOMER

ACCEPTS TANKS MOUNTED PERPENDICULAR

TO RAIL
10 10
477-004 PULL CABLES ON ALL AIR RESERVOIR(S)
485-003 QUICK DISCONNECT FITTING WITH TIRE

INFLATION KIT
2 Trailer Connections
481-998 NO TRAILER AIR HOSE
476-998 NO AIR HOSE HANGER
914-001 AIR CONNECTIONS TO END OF FRAME WITH

GLAD HANDS FOR TRUCK AND NO DUST
COVERS
296-010 PRIMARY CONNECTOR/RECEPTACLE WIRED

FOR SEPARATE STOP/TURN, ABS CENTER PIN

POWERED THROUGH IGNITION
303-025 SAE J560 7-WAY PRIMARY TRAILER CABLE

RECEPTACLE MOUNTED END OF FRAME
310-998 NO TRAILER ELECTRICAL CABLE
Wheelbase & Frame
545-510 5100MM (201 INCH) WHEELBASE
546-102 7/16X3-9/16X11-1/8 INCH STEEL FRAME
(11.11MMX282.6MM/0.437X11.13 INCH) 120KSI
410 130
547-001 1/4 INCH (6.35MM) C-CHANNEL INNER FRAME

REINFORCEMENT
200 390
548-803 TEM TO EVALUATE AND INSTALL FRAME RAIL

REINFORCEMENT AS NEEDED FOR FRONT

FRAME MOUNTED EQUIPMENT
552-012 1450MM (57 INCH) REAR FRAME OVERHANG
55W-005 FRAME OVERHANG RANGE: 51 INCH TO 60
INCH
20 -80
142
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 10 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
549-016 24 INCH INTEGRAL FRONT FRAME EXTENSION
WITH 0.25 INCH INSERT
350 -50
AC8-99D CALC'D BACK OF CAB TO REAR SUSP C/L (CA) :
135.24 in
AE8-99D CALCULATED EFFECTIVE BACK OF CAB TO
REAR SUSPENSION C/L (CA) : 120.24 in
AE4-99D CALC'D FRAME LENGTH - OVERALL : 327.48 in
FSS-0LH CALCULATED FRAME SPACE LH SIDE : 56.66 in
FSS-0RH CALCULATED FRAME SPACE RH SIDE : 81.12 in
AM6-99D CALC'D SPACE AVAILABLE FOR DECKPLATE :

0.0 in
553-001 SQUARE END OF FRAME
550-001 FRONT CLOSING CROSSMEMBER
559-001 STANDARD WEIGHT ENGINE CROSSMEMBER
562-001 STANDARD MIDSHIP #1 CROSSMEMBER(S)
572-001 STANDARD REARMOST CROSSMEMBER
565-002 HEAVY DUTY SUSPENSION CROSSMEMBER 30
Chassis Equipment
556-1E5 14 INCH PAINTED STEEL BUMPER 20
574-001 BUMPER MOUNTING FOR SINGLE LICENSE
PLATE
585-998 NO MUDFLAP BRACKETS
590-998 NO REAR MUDFLAPS
551-007 GRADE 8 THREADED HEX HEADED FRAME

FASTENERS
44Z-002 EXTERIOR HARNESSES WRAPPED IN

ABRASION TAPE
Fifth Wheel
578-998 NO FIFTH WHEEL
Fuel Tanks
204-151 60 GALLON/227 LITER ALUMINUM FUEL TANK -
LH
218-006 25 INCH DIAMETER FUEL TANK(S)
215-005 PLAIN ALUMINUM/PAINTED STEEL

FUEL/HYDRAULIC TANK(S) WITH PAINTED
BANDS
212-007 FUEL TANK(S) FORWARD
664-001 PLAIN STEP FINISH
205-001 FUEL TANK CAP(S)
122-998 NO FUEL/WATER SEPARATOR
216-020 EQUIFLO INBOARD FUEL SYSTEM
143
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 11 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
202-016 HIGH TEMPERATURE REINFORCED NYLON

FUEL LINE
Tires
093-1XJ BRIDGESTONE M870 315/80R22.5 20 PLY

RADIAL FRONT TIRES
96 094-12V CONTINENTAL HDR2+ 11R22.5 16 PLY RADIAL

REAR TIRES
184
Hubs
418-022 MARMON-HERRINGTON IRON FRONT HUBS
450-060 CONMET PRESET PLUS PREMIUM IRON REAR
HUBS
Wheels
502-1K8 ACCURIDE 50593 22.5X9.00 335-HUB PILOT 6.38
INSET 10-HAND STEEL DISC FRONT WHEELS
82 505-428 ACCURIDE 28828 22.5X8.25 10-HUB PILOT 2-

HAND HD STEEL DISC REAR WHEELS
104
496-011 FRONT WHEEL MOUNTING NUTS
497-011 REAR WHEEL MOUNTING NUTS
Cab Exterior
829-1A2 114 INCH BBC FLAT ROOF ALUMINUM

CONVENTIONAL CAB
650-008 AIR CAB MOUNTING
705-012 CAB ROOF REINFORCEMENTS FOR ROOF

MOUNTED COMPONENTS
2 648-002 NONREMOVABLE BUGSCREEN MOUNTED

BEHIND GRILLE
667-037 SHORT FENDER WITH MUDFLAP
678-001 LH AND RH GRAB HANDLES
646-041 STATIONARY BLACK GRILLE
65X-004 BLACK HOOD MOUNTED AIR INTAKE GRILLE
644-004 FIBERGLASS HOOD
652-001 FREIGHTLINER NAME PLATES
690-002 TUNNEL/FIREWALL LINER
727-1AH SINGLE 14 INCH ROUND POLISHED AIR HORN

ROOF MOUNTED
726-001 SINGLE ELECTRIC HORN
728-001 SINGLE HORN SHIELD
575-001 REAR LICENSE PLATE MOUNT END OF FRAME
327-005 DUAL AMBER ELECTRONIC STROBE LIGHTS

WITH STAINLESS STEEL BRACKETS
20 144
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 12 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
312-084 DUAL ROUND 90MM HALOGEN HEADLIGHTS

MOUNTED IN FRONT BUMPER WITH BLACK

BEZEL MARKER ASSEMBLY
302-047 LED AERODYNAMIC MARKER LIGHTS
311-001 DAYTIME RUNNING LIGHTS
294-001 INTEGRAL STOP/TAIL/BACKUP LIGHTS
300-015 STANDARD FRONT TURN SIGNAL LAMPS
744-1BK DUAL WEST COAST MOLDED-IN COLOR

HEATED MIRRORS WITH LH AND RH REMOTE
797-001 DOOR MOUNTED MIRRORS
796-001 102 INCH EQUIPMENT WIDTH
743-1AP LH AND RH 8 INCH MOLDED-IN COLOR CONVEX
MIRRORS M0UNTED UNDER PRIMARY

MIRRORS
729-001 STANDARD SIDE/REAR REFLECTORS
677-053 RH AFTERTREATMENT SYSTEM CAB ACCESS

WITH PLAIN SHIELDING
768-043 63X14 INCH TINTED REAR WINDOW
661-004 TINTED DOOR GLASS LH AND RH WITH TINTED

OPERATING WING WINDOWS
654-011 RH AND LH ELECTRIC POWERED WINDOWS
663-013 1-PIECE SOLAR GREEN GLASS WINDSHELD
659-007 8 LITER (2 GAL) WINDSHIELD WASHER

RESERVOIR, CAB MOUNTED, WITHOUT FLUID

LEVEL INDICATOR
Cab Interior
055-019 RUGGED TRIM PACKAGE
707-107 GRAY & CARBON VINYL INTERIOR "RUGGED"
70K-020 CARBON WITH PREMIUM GUNMETAL ACCENT
(RUGGED)
706-013 MOLDED DOOR PANEL
708-013 MOLDED PLASTIC DOOR PANEL
772-006 BLACK MATS WITH SINGLE INSULATION
785-025 (1) 12V DASH MOUNTED POWER OUTLET
691-001 FORWARD ROOF MOUNTED CONSOLE
693-019 LH AND RH DOOR STORAGE POCKETS

INTEGRATED INTO MOLDED DOOR PANELS
738-021 DIGITAL ALARM CLOCK IN DRIVER DISPLAY
742-007 (2) CUP HOLDERS LH AND RH DASH
680-029 M2/SD DASH
700-002 HEATER, DEFROSTER AND AIR CONDITIONER
701-001 STANDARD HVAC DUCTING
145
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 13 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
703-005 MAIN HVAC CONTROLS WITH RECIRCULATION
SWITCH
170-015 STANDARD HEATER PLUMBING
130-041 VALEO HEAVY DUTY A/C REFRIGERANT

COMPRESSOR
702-002 BINARY CONTROL, R-134A
739-033 STANDARD INSULATION
285-013 SOLID-STATE CIRCUIT PROTECTION AND
FUSES
280-007 12V NEGATIVE GROUND ELECTRICAL SYSTEM
324-1B3 STANDARD LED CAB LIGHTING
787-004 REMOTE KEYLESS ENTRY AND 2

TRANSMITTERS
2 657-001 DOOR LOCKS AND IGNITION SWITCH KEYED

THE SAME
78G-002 KEY QUANTITY OF 2
655-005 LH AND RH ELECTRIC DOOR LOCKS
740-998 NO MATTRESS -20 -15
756-336 BASIC ISRI HIGH BACK NON SUSPENSION

DRIVERS SEAT W/FORE & AFT ADJUSTMENT
760-335 BASIC ISRI HIGH BACK NON SUSPENSION

PASSENGER SEAT
711-004 LH AND RH INTEGRAL DOOR PANEL ARMRESTS
758-1AK BLACK VINYL DRIVER SEAT COVER
761-1AK BLACK VINYL PASSENGER SEAT COVER
763-101 BLACK SEAT BELTS
532-002 ADJUSTABLE TILT AND TELESCOPING

STEERING COLUMN
540-070 4-SPOKE 18 INCH (450MM) LEATHER WRAPPED

STEERING WHEEL WITH CHROME SWITCH
BEZELS
765-002 DRIVER AND PASSENGER INTERIOR SUN
VISORS
Instruments & Controls
106-002 ELECTRONIC ACCELERATOR CONTROL
732-998 NO INSTRUMENT PANEL-DRIVER
734-022 FULLY CONFIGURABLE CENTER INSTRUMENT
PANELS
870-002 BRIGHT ARGENT FINISH GAUGE BEZELS
486-001 LOW AIR PRESSURE INDICATOR LIGHT AND

AUDIBLE ALARM
146
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 14 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
840-001 DUAL NEEDLE PRIMARY AND SECONDARY AIR

PRESSURE GAUGE
198-025 INTAKE MOUNTED AIR RESTRICTION

INDICATOR WITHOUT GRADUATIONS
149-015 ELECTRONIC CRUISE CONTROL WITH

CONTROLS ON STEERING WHEEL SPOKES
156-007 KEY OPERATED IGNITION SWITCH AND
INTEGRAL START POSITION; 4 POSITION

OFF/RUN/START/ACCESSORY
811-044 PREMIUM INSTRUMENT CLUSTER WITH 5.0

INCH TFT COLOR DISPLAY
81B-003 DIGITAL PANEL LAMP DIMMER SWITCH IN

DRIVER DISPLAY
160-038 HEAVY DUTY ONBOARD DIAGNOSTICS

INTERFACE CONNECTOR LOCATED BELOW LH
DASH
844-001 2 INCH ELECTRIC FUEL GAUGE
845-011 FUEL FILTER RESTRICTION INDICATOR
148-072 ENGINE REMOTE INTERFACE WITH ONE OR

MORE SET SPEEDS
48H-003 QUICKFIT POWERTRAIN INTERFACE

CONNECTOR UNDER CAB WITH CAPS
48C-003 QUICKFIT PROGRAMMABLE INTERFACE

CONNECTOR(S) UNDER CAB WITH CAP
163-014 ENGINE REMOTE INTERFACE CONNECTOR AT

POWERTRAIN INTERFACE CONNECTOR
856-001 ELECTRICAL ENGINE COOLANT TEMPERATURE
GAUGE
854-008 DIGITAL ENGINE OIL TEMPERATURE IN DRIVER

DISPLAY
852-002 ELECTRIC ENGINE OIL PRESSURE GAUGE
864-022 DIGITAL TRANSMISSION OIL TEMPERATURE IN

DRIVER DISPLAY
867-004 ELECTRONIC OUTSIDE TEMPERATURE

SENSOR DISPLAY IN DRIVER MESSAGE
CENTER
830-017 ENGINE AND TRIP HOUR METERS INTEGRAL

WITHIN DRIVER DISPLAY
372-123 PTO CONTROLS FOR ENHANCED VEHICLE

ELECTRIC/ELECTRONIC ARCHITECTURE
73H-014 (1) BACKUP CAMERA-END OF FRAME MOUNTED
WITH 15 FOOT EXTRA LONG CABLE COILED AT

END OF FRAME
736-998 NO OBSTACLE DETECTION SYSTEM
72J-998 NO DR ASSIST SYSTEM
147
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 15 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
49B-998 NO VEHICLE STABILITY ADVISOR OR CONTROL
73B-998 NO LANE DEPARTURE WARNING SYSTEM
72K-001 BACKUP ALERT SYSTEM, INTEGRATED WITH

INTERACTIVE TOUCHSCREEN DISPLAY,

FACTORY INSTALL END OF THE FRAME
(REVERSE PROXIMITY SENSOR)
679-998 NO OVERHEAD INSTRUMENT PANEL
35M-010 1 QUICKFIT PROGRAMABLE MODULE
(QPM/XMC)
10 1U1-002 TOP OF DASH RAM MOUNT WITHOUT POWER

OR GROUND, FOR CUSTOMER FURNISHED
DEVICE
746-143 7" B-PANEL INTERACTIVE TOUCHSCREEN

DISPLAY RADIO W/ USB-C, APPLE CARPLAY,

ANDROID AUTO, BLUETOOTH/AM/FM/SXM/WB,

WITH MICROPHONE
747-001 DASH MOUNTED RADIO
750-002 (2) RADIO SPEAKERS IN CAB
753-998 NO AM/FM RADIO ANTENNA
749-998 NO CB RADIO MOUNTING PROVISION
75W-002 SHARKFIN MULTI-BAND ANTENNA, RIGHT HAND
BIAS ROOF MOUNTING LOCATION:

AM/FM/WEATHERBAND, WIFI/BLUETOOTH,

SDAR/SIRIUSXM, GNSS/GPS
78C-003 INTEROPERABLE SDAR ANTENNA
810-027 ELECTRONIC MPH SPEEDOMETER WITH

SECONDARY KPH SCALE, WITHOUT

ODOMETER
817-001 STANDARD VEHICLE SPEED SENSOR
812-001 ELECTRONIC 3000 RPM TACHOMETER
813-1C8 DETROIT CONNECT PLATFORM HARDWARE
8D1-213 3 YEARS DETROIT CONNECT BASE

PACKAGE(FEATURES VARY BY MODEL)

DETROIT CONNECT PLATFORM
6TS-008 (2) TMC RP1226 ACCESSORY CONNECTORS: (1)

LOCATED BEHIND PASSENGER SIDE
REMOVABLE DASH PANEL (1) CENTER OF

OVERHEAD CONSOLE
162-002 IGNITION SWITCH CONTROLLED ENGINE STOP
264-030 (1) OVERHEAD MOUNTED LANYARD CONTROL

FOR DRIVER AIR HORN
482-001 STANDARD TRACTOR PROTECTION VALVE
883-001 TRAILER HAND CONTROL BRAKE VALVE
836-015 DIGITAL VOLTAGE DISPLAY INTEGRAL WITH

DRIVER DISPLAY
148
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 16 of 17 ends

Data Code

Description
Weight
Front
Weight
Rear
660-008 SINGLE ELECTRIC WINDSHIELD WIPER MOTOR

WITH DELAY
304-030 ROTARY HEADLAMP SWITCH, MARKER

LIGHTS/HEADLIGHTS SWITCH WITH PULL OUT

FOR OPTIONAL FOG/ROAD LAMPS
882-004 TWO VALVE PARKING BRAKE SYSTEM WITH

WARNING INDICATOR
299-020 SELF CANCELING TURN SIGNAL SWITCH WITH

DIMMER, HEADLAMP FLASH,

WASH/WIPE/INTERMITTENT
298-046 INTEGRAL ELECTRONIC TURN SIGNAL
FLASHER WITH 40 AMP (20 AMP PER SIDE)

TRAILER LAMP CAPACITY
87T-998 NO WRG/SW-OPTL #2,CHAS,AIR
Design
065-000 PAINT: ONE SOLID COLOR
Color
980-5F6 CAB COLOR A: L0006EY WHITE ELITE EY
986-020 BLACK, HIGH SOLIDS POLYURETHANE CHASSIS
PAINT
962-972 POWDER WHITE (N0006EA) FRONT
WHEELS/RIMS (PKWHT21, TKWHT21, W, TW)
966-972 POWDER WHITE (N0006EA) REAR
WHEELS/RIMS (PKWHT21, TKWHT21, W, TW)
964-020 STANDARD BLACK BUMPER PAINT
963-003 STANDARD E COAT/UNDERCOATING
Certification / Compliance
996-001 U.S. FMVSS CERTIFICATION, EXCEPT SALES

CABS AND GLIDER KITS
Secondary Factory Options
998-032 CORPORATE PDI CENTER OPTION

INSTALLATION/MODIFICATION ONLY
999-999 SPECIAL NARRATIVE INSTRUCTIONS

T O T A L V E H I C L E S U M M A R Y
Weight Summary
Weight
Front
Weight
Rear
Total
Weight
149
Prepared for:

Phil Harwood

SOUTH LAKE TAHOE CITY OF
1901 Airport Road
South Lake Tahoe, CA 96150
Phone: 530-542-6086

Prepared by:

James Pescitelli

VELOCITY TRUCK CENTERS
1550 S MCCARRAN BLVD
SPARKS, NV 89431
Phone: 775-690-5401
Application Version 12.0.303
Data Version PRL-29D.047
South Lake Plow and Sander
07/14/2025 3:00 PM

Page 17 of 17 ends

Factory Weight+ 12809 lbs 8359 lbs 21168 lbs
Dealer Installed Options 0 lbs 0 lbs 0 lbs
Total Weight+ 12809 lbs 8359 lbs 21168 lbs
Dealer Installed Options
Weight
Front
Weight
Rear
PLOW HENDERSON 11 FOOT PLOW AND 14 FOOT

SS HENDERSON SANDER WITH BRINE
INCLUDING HITCH RATED AT 90,000 LBS.
0 0
Total Dealer Installed Options 0 lbs 0 lbs
(+) Weights shown are estimates only.

If weight is critical, contact Customer Application Engineering. (***) All cost increases for major components (Engines, Transmissions, Axles, Front and Rear Tires) and government mandated requirements, tariffs, and raw material surcharges will be passed through and added to factory invoices. 150
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 4,
2025
Agenda Item #:12
Agenda Item: Authorization to Apply for South Tahoe Public Utility District (STPUD) Turf Rebate Program
Executive Summary: The City of South Lake Tahoe is subject to California AB 1572, which prohibits including the use of potable water to irrigate nonfunctional turf by January 1, 2027. Parks & Recreation staff have begun turf reduction and landscape improvement projects at Ski Run Blvd. and at Park Avenue and Pine Blvd. Staff will make future conversions at the following areas through 2027: â€¢ Linear Park â€¢ Wildwood â€¢ Lake Tahoe Blvd 56 Acres side â€¢ â€œYâ€ Landscaped Areas South Tahoe Public Utility District (STPUD) is offering a rebate program to commercial customers on a first come, first served basis of $1.50 per square foot up to $5,000 for non-residential properties to replace turf with water-efficient landscaping. The Turf Replacement Incentive Rebate Program supports water conservation by replacing lawns with Tahoe friendly native and adaptive vegetation that supports soil conservation, water quality, defensible space, and wildlife habitat. Requirements of the rebate application include the following: â€¢ You commit to maintain the turf conversion while you own the property for a minimum of 5 years. If lawn is reinstalled at that time, the entire or partial rebate amount must be refunded to STPUD. â€¢ You agree to participate in an irrigation efficiency evaluation for remaining turf areas when applicable. â€¢ At completion, converted areas must contain 15% living plant cover at 5-year plant maturity As the City is required to make these conversions, staff would like to apply for the rebate program for areas already converted and future areas required for conversion. This rebate from STPUD will provide $5000 per parcel for the turf reduction and landscape improvements made by the Parks & Recreation Department.

Requested Action / Suggested Motions: Pass a Motion authorizing staff to submit an application for the STPUD Turf Rebate Program in the amount of $5,000 per parcel.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney
Attachments:
01-Staff Report STPUD Turf Rebate.docx
151
City Council Staff Report November 4, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 4, 2025
Title: Authorization to Apply for STPUD Turf Rebate Program Location: Citywide
Responsible Staff Member: John Stark, Director of Parks & Recreation Background: The City of South Lake Tahoe is subject to California AB 1572, which prohibits including the use of potable water to irrigate nonfunctional turf by January 1, 2027. Parks & Recreation staff have begun turf reduction and landscape improvement projects at Ski Run Blvd. and at Park Avenue and Pine Blvd. Staff will make future conversions at the following areas through 2027:
 Linear Park
 Wildwood
 Lake Tahoe Blvd 56 Acres side
 “Y” Landscaped Areas
South Tahoe Public Utility District (STPUD) is offering a rebate program to commercial customers on a first come, first served basis of $1.50 per square foot up to $5000 for non-residential properties to replace turf with water-efficient landscaping.

The Turf Replacement Incentive Rebate Program supports water conservation by replacing lawns with Tahoe friendly native and adaptive vegetation that supports soil conservation, water quality, defensible space, and wildlife habitat.

Requirements of the rebate application include the following:
 You commit to maintain the turf conversion while you own the property for a minimum of 5 years. If lawn is reinstalled at that time, the entire or partial rebate amount must be refunded to the District.  You agree to participate in an irrigation efficiency evaluation for remaining turf areas when applicable.
 At completion, converted areas must contain 15% living plant cover at 5-year plant maturity As the City is required to make these conversions, staff would like to apply for the rebate program for areas already converted and future areas required for conversion.

Issue and Discussion: Staff are seeking approval to apply for the rebate program for various Parks & Recreation projects citywide. Staff will continue to make additional turf reduction and landscape improvement projects citywide to comply with California AB 1572.

Financial Implications: This rebate from STPUD will provide $5000 per parcel for the turf reduction and landscape improvements made by the Parks & Recreation Department. This rebate has no formal match requirement. No additional funds are being requested. Expenses for lawn replacements are budgeted in and will be paid from the Park’s operating supplies line items, as applicable, in account 100- 04170. When rebates are received, funds will be deposited into the Park’s Rebates revenue account 100- 04170-36275.
152
City Council Staff Report November 4, 2025 Page 2 of 2
Environmental Considerations: The application to the rebate program is not a project requiring review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: Authorizing application to this rebate program meets Strategic Priority 7.7 Continue to improve access for people of all abilities to all public spaces. 153
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 4,
2025
Agenda Item #:13
Agenda Item: Ratify the City's three-year agreement with Insight Public Sector for Microsoft Product Licensing
Executive Summary: The City utilizes Microsoft software for its core business operations, including operating systems, email, and productivity applications. The current three-year Microsoft Enterprise Agreement with Insight Public Sector, procured through the County of Riverside cooperative purchasing program, ensures continued licensing and support for these essential services. Staff recommends that the City Council ratify the 2024 agreement and authorize the City Manager to execute future renewal agreements procured under valid cooperative purchasing contracts, provided the terms are substantially the same as the current agreement. This delegation of authority will streamline the procurement process, maintain compliance with licensing requirements, and ensure continuity of City operations.

Requested Action / Suggested Motions: Pass a Motion to: (1) Ratify the City’s three-year agreement with Insight Public Sector under the County of Riverside Cooperative Purchasing Program for Microsoft enterprise licensing in the amount of $357,150.36; and (2) Authorize the City Manager to execute subsequent renewal agreements for Microsoft enterprise licensing, and other substantially similar IT subscription services, procured through valid cooperative purchasing contracts, provided that renewal terms are substantially the same as the current agreement; adequate funding is appropriated in the approved budget; and the authority remains in effect unless modified or rescinded by City Council.

Responsible Staff Member: Gabriel Raab, Senior IT Analyst Reviewed and Approved By: Olga Tikhomirova, Director of Finance Susan Blankenship, City Clerk Heather Stroud, City Attorney
Attachments:
01- Staff Report Ratify 2024 Agreement with Insight to Provide Microsoft Product Licensing.docx 02-2025 Insight Microsoft Agreement.pdf
03 - 2024 Insight Microsoft Agreement.pdf
04 - County of Riverside and Insight Purchasing Agreement.pdf 05-PO 13066 Insight O365 renewal signed.pdf
154
City Council Agenda Report November 4, 2025 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: November 4th, 2025
Title: Ratify the City's 2024 three-year agreement with Insight Public Sector for Microsoft Product Licensing
Location: City-wide
Responsible Staff Members: Gabriel Raab, Senior IT Analyst Olga Tikhomirova, Director of Finance
Background: The City has standardized on Microsoft products for its computer operating systems and office applications (Word, Excel, Power Point, Outlook) for many years. In addition, Microsoft products are used for file storage, device and user management, security, and compliance.

In 2018, the City Council approved a three-year Microsoft Enterprise Agreement with PCMG as part of the City’s migration to the Office 365 system, procured through a cooperative purchasing program. Since that time, the number of licenses, product utilization, and total cost have increased significantly to support the City’s expanded use of Microsoft’s full suite of products for day-to-day business operations.

After the expiration of the 2018 agreement, staff continued to utilize valid cooperative purchasing contracts to ensure competitive pricing and compliance. However, due to operational oversight, subsequent renewals were not brought to City Council for formal approval. The most recent renewal contract executed in 2024 with Insight Public Sector under the County of Riverside Cooperative Purchasing Agreement, provides Microsoft licensing for a three-year period.

Staff is requesting that the City Council ratify this 2024 agreement and authorize the City Manager to execute subsequent renewal agreements procured under valid cooperative purchasing contracts, provided the renewal terms are substantially the same as the current agreement.

Issue and Discussion: Microsoft licensing is essential to maintain the City operations, ensure cybersecurity compliance, and support future technology growth. Each renewal term typically exceeds the City’s purchasing threshold, requiring Council approval, even when the vendor, product suite, and contractual terms remain consistent.

Granting the City Manager the authority to execute future renewal agreements under the same cooperative purchasing framework will streamline the procurement process and reduce administrative delays, maintain compliance with software licensing requirements, ensure uninterrupted access to essential Microsoft services, and support ongoing scalability to meet staffing and technology needs.
155
City Council Agenda Report November 4, 2025 Page 2 of 2 Under this authority, staff would continue to procure Microsoft licenses at competitive cooperative purchasing rates and ensure that all renewal costs remain within adopted budget appropriations.

Financial Implications: The total cost of the 3-year agreement with Insight Public Sector is $357,150.36, payable in three annual installments.
 Year 1 - $119,050.12
 Year 2 - $119,050.12
 Year 3 - $119,050.12
Year one has been paid. Funding for subsequent annual payments is included in the current operating budget and will be incorporated into future Information Technology Division budgets (account 100-01840-46122).

Ratifying the existing contract and delegating authority for future renewals will ensure continuity of Microsoft services, cost stability through cooperative pricing, and improved administrative efficiency.

Environmental Considerations: This action is not a project requiring review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Policy Implications: This action is consistent with Strategic Priority Efficient Government, Action Item 2.8, Evaluate appropriate systems and tools for processes and communications that are cyber safe.
156
Year 1 True-up Instructions City of South Lake Tahoe

INSIGHT TEAM AGREEMENT INFORMATION
Enrollment Program Contract Type Country Currency
90774528 Enterprise 6 State Local Government United States USD Agreement Start True-up Start True-up End Anniversary Agreement End 11/01/2024 9/02/2025 10/01/2025 11/01/2025 10/31/2027
7/09/2025
60 60
7/09/2025
60 60
7/30/2025
45 45
8/20/2025
30 30
10/01/2025
0 0
10/01/2025
0 0
Review Monthly Subscriptions tab to ensure Online Service Reservations are correct (if applicable). Insight and City of South Lake TahoeTake an inventory of all qualified devices and users, as well as additional products deployed within your organization. City of South Lake TahoeCompare inventory to the total number of licenses recorded in the True-up Worksheet and identify any license deficiencies or subscription overages. Insight and City of South Lake Tahoe City of South Lake Tahoe
Insight processes the purchase order(s) and continues to monitor account for new Reservations. InsightMicrosoft invoices True-up and/or Reservation orders and publishes updated license counts to the Volume License Service Center. MicrosoftCreate a purchase order to buy required licenses and/or reconcile outstanding Reservations.

Validate Reservations
Take Inventory
Prepare True-up
Issue Purchase Order
Monitor Activity
True-up Complete
Validate
Reservations Take Inventory Prepare True-up Issue Purchase Order Monitor Activity True-up Complete 157
Year 1 License Summary City of South Lake Tahoe
Enrollment True-up Start True-up End Anniversary
90774528 9/02/2025 10/01/2025 11/01/2025

MONTHLY SUBSCRIPTION
Part Number Product Description Usage Country Previous Count Reserved Count Total Subscriptions Enterprise Products - City of South Lake Tahoe 90774528 AAA-11894 O365 G3 GCC Sub Per User United States 288 10 298 3QA-00008 Intune P1 Gov Sub AP Per User United States 297 0 297AAA-12414 CCAL Bridge O365 Sub Per User United States 288 0 288 See Note #1 Additional Products - City of South Lake Tahoe 90774528 AAA-35418 Azure Monetary Commitment Provision United States 1 0 1 GLN-00001 Defender O365 P2 GCC Sub Per User United States 286 12 298 MQN-00001 Entra ID P2 Gov Sub Per User United States 1 0 1 EP2-24658 M365 Copilot GCC Sub Add-on United States 1 10 11M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 4500 0 4500 7MS-00001 Planner & Project P3 GCC Sub Per User United States 9 1 10 NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on United States 288 0 288 P3U-00001 Visio P2 GCC Sub Per User United States 4 0 4 See Note #2 NOTES

1. The month in which each new license was deployed is required in order to accurately calculate true-up cost. Please contact your Insight rep for more information.

2. Effective August 2017, this product has been renamed from Visio Professional for Office 365 Gov (VisioProforOff365G) to Visio Online Plan 2 Gov (VisioOnlnP2G).

Microsoft Enterprise Agreement True-up Guide
Agreement Information
158
Reservations City of South Lake Tahoe
Enrollment Number: 90774528

ONLINE SERVICE RESERVATIONS - ACTION REQUIRED
Part Number Product Description Usage Country Reservation Number Reservation Date Usage Period Date Coverage Start Date Months to Anniversary Quantity Prorated Unit Price Total Enterprise Products - City of South Lake Tahoe 90774528AAA-11894 O365 G3 GCC Sub Per User United States 25160930399027 6/09/2025 6/09/2025 7/01/2025 4 5 $82.38 $411.90AAA-12414 CCAL Bridge O365 Sub Per User United States 6/09/2025 6/09/2025 7/01/2025 4 5 $6.72 $33.60 AAA-11894 O365 G3 GCC Sub Per User United States 25189176892202 7/08/2025 7/08/2025 8/01/2025 3 5 $61.78 $308.90AAA-12414 CCAL Bridge O365 Sub Per User United States 7/08/2025 7/08/2025 8/01/2025 3 5 $5.04 $25.20 Additional Products - City of South Lake Tahoe 907745283QA-00008 Intune P1 Gov Sub Per User United States 25189176892202 7/08/2025 7/08/2025 8/01/2025 3 1 $17.19 $17.19GLN-00001 Defender O365 P2 GCC Sub Per User United States 25160930399027 6/09/2025 6/09/2025 7/01/2025 4 5 $15.22 $76.10GLN-00001 Defender O365 P2 GCC Sub Per User United States 25189176892202 7/08/2025 7/08/2025 8/01/2025 3 7 $11.42 $79.94EP2-24658 M365 Copilot GCC Sub Add-on United States 2522801109359 1/22/2025 1/22/2025 2/01/2025 9 2 $274.73 $549.46 EP2-24658 M365 Copilot GCC Sub Add-on United States 2523166963529 1/23/2025 1/23/2025 2/01/2025 9 3 $274.73 $824.19EP2-24658 M365 Copilot GCC Sub Add-on United States 2523481620974 1/23/2025 1/23/2025 2/01/2025 9 3 $274.73 $824.19EP2-24658 M365 Copilot GCC Sub Add-on United States 25133268642620 5/13/2025 5/13/2025 6/01/2025 5 2 $152.63 $305.26M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 2530596222072 1/30/2025 1/30/2025 2/01/2025 9 500 $1.65 $825.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 2530663674699 1/30/2025 1/30/2025 2/01/2025 9 500 $1.65 $825.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 2559107936925 2/27/2025 2/27/2025 3/01/2025 8 500 $1.47 $735.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 25121126525799 5/01/2025 5/01/2025 5/01/2025 6 500 $1.10 $550.00 7MS-00001 Planner & Project P3 GCC Sub Per User United States 25140628718058 5/20/2025 5/20/2025 6/01/2025 5 1 $114.16 $114.16 Year One Prorated Reservation Total: $6,505.09
Enterprise Products - City of South Lake Tahoe 90774528AAA-11894 O365 G3 GCC Sub Per User United States 11/01/2025 12 5 $247.13 $1,235.65AAA-12414 CCAL Bridge O365 Sub Per User United States 11/01/2025 12 5 $20.15 $100.75AAA-11894 O365 G3 GCC Sub Per User United States 11/01/2025 12 5 $247.13 $1,235.65AAA-12414 CCAL Bridge O365 Sub Per User United States 11/01/2025 12 5 $20.15 $100.75Additional Products - City of South Lake Tahoe 907745283QA-00008 Intune P1 Gov Sub Per User United States 11/01/2025 12 1 $68.74 $68.74GLN-00001 Defender O365 P2 GCC Sub Per User United States 11/01/2025 12 5 $45.67 $228.35GLN-00001 Defender O365 P2 GCC Sub Per User United States 11/01/2025 12 7 $45.67 $319.69EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2025 12 2 $366.30 $732.60EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2025 12 3 $366.30 $1,098.90EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2025 12 3 $366.30 $1,098.90EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2025 12 2 $366.30 $732.60M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2025 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2025 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2025 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2025 12 500 $2.20 $1,100.00 7MS-00001 Planner & Project P3 GCC Sub Per User United States 11/01/2025 12 1 $273.99 $273.99 Year Two Annual Reservation Total (11/1/2025): $11,626.57 Enterprise Products - City of South Lake Tahoe 90774528AAA-11894 O365 G3 GCC Sub Per User United States 11/01/2026 12 5 $247.13 $1,235.65AAA-12414 CCAL Bridge O365 Sub Per User United States 11/01/2026 12 5 $20.15 $100.75AAA-11894 O365 G3 GCC Sub Per User United States 11/01/2026 12 5 $247.13 $1,235.65AAA-12414 CCAL Bridge O365 Sub Per User United States 11/01/2026 12 5 $20.15 $100.75Additional Products - City of South Lake Tahoe 907745283QA-00008 Intune P1 Gov Sub Per User United States 11/01/2026 12 1 $68.74 $68.74GLN-00001 Defender O365 P2 GCC Sub Per User United States 11/01/2026 12 5 $45.67 $228.35GLN-00001 Defender O365 P2 GCC Sub Per User United States 11/01/2026 12 7 $45.67 $319.69EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2026 12 2 $366.30 $732.60EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2026 12 3 $366.30 $1,098.90EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2026 12 3 $366.30 $1,098.90EP2-24658 M365 Copilot GCC Sub Add-on United States 11/01/2026 12 2 $366.30 $732.60M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2026 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2026 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2026 12 500 $2.20 $1,100.00 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB United States 11/01/2026 12 500 $2.20 $1,100.00 7MS-00001 Planner & Project P3 GCC Sub Per User United States 11/01/2026 12 1 $273.99 $273.99 Year Three Annual Reservation Total (11/1/2026): $11,626.57 159
1 of 2 10/28/2025
City of South Lake Tahoe
Quotation: 0924-City of South Lake TahoeVer1-MSEA-LOS Insight Team Date: October 1, 2024 Chris Robertson
Enrollment: 75628102 - Preliminary Renewal (480) 409-6775 Contract: ITARC-00930
http://www.insight.com/azureterms
Customer understands and acknowledges that it is obtaining the software Products directly from Microsoft Corporation and that Insight provides no warranty to Customer covering the Products purchased hereunder. All warranties relating to such Products are granted solely by Microsoft Corporation.

Enrollment#: 75628102 - Preliminary Renewal
Confidential. Cover Thank you for the opportunity to quote. 160 10/28/2025 Page 2 of 2
City of South Lake Tahoe
Quotation: 0924-City of South Lake TahoeVer1-MSEA-LOS Subscription Start Date: 11/1/2024 Date: October 1, 2024 Subscription End Date: 10/31/2027 Enrollment: 75628102 - Preliminary Renewal
Contract: ITARC-00930
Year One: 12 Months 12
Part Number Item Name Level Purchase Period Pool Product Type Quantity Term Price Extended Price Enterprise Products
AAA-12414 CCAL Bridge O365 Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $20.15 $ 5,803.20 AAA-11894 O365 G3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $247.13 $ 71,173.44 Additional Products
AAA-35418 Azure Monetary Commitment Provision D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $0.00 $ - GLN-00001 Defender O365 P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 286 $45.67 $ 13,061.62 MQN-00001 Entra ID P2 Gov Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $82.17 $ 82.17 3QA-00008 Intune P1 Gov Sub AP Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 297 $68.74 $ 20,415.78 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB D Non-Specific Servers Monthly Subscriptions-VolumeLicense 2500 $2.20 $ 5,500.00 7MS-00001 Project P3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 9 $273.99 $ 2,465.91 P3U-00001 Visio P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 4 $137.00 $ 548.00 12 Month Total: $ 119,050.12
Year Two: 12 Months 12
Enterprise Products
AAA-12414 CCAL Bridge O365 Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $20.15 $ 5,803.20 AAA-11894 O365 G3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $247.13 $ 71,173.44 Additional Products
AAA-35418 Azure Monetary Commitment Provision D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $0.00 $ - GLN-00001 Defender O365 P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 286 $45.67 $ 13,061.62 MQN-00001 Entra ID P2 Gov Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $82.17 $ 82.17 3QA-00008 Intune P1 Gov Sub AP Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 297 $68.74 $ 20,415.78 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB D Non-Specific Servers Monthly Subscriptions-VolumeLicense 2500 $2.20 $ 5,500.00 7MS-00001 Project P3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 9 $273.99 $ 2,465.91 P3U-00001 Visio P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 4 $137.00 $ 548.00 12 Month Total: $ 119,050.12
Year Three: 12 Months 12
Enterprise Products
AAA-12414 CCAL Bridge O365 Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $20.15 $ 5,803.20 AAA-11894 O365 G3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 288 $247.13 $ 71,173.44 Additional Products
AAA-35418 Azure Monetary Commitment Provision D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $0.00 $ - GLN-00001 Defender O365 P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 286 $45.67 $ 13,061.62 MQN-00001 Entra ID P2 Gov Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 1 $82.17 $ 82.17 3QA-00008 Intune P1 Gov Sub AP Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 297 $68.74 $ 20,415.78 M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB D Non-Specific Servers Monthly Subscriptions-VolumeLicense 2500 $2.20 $ 5,500.00 7MS-00001 Project P3 GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 9 $273.99 $ 2,465.91 P3U-00001 Visio P2 GCC Sub Per User D Non-Specific Applications Monthly Subscriptions-VolumeLicense 4 $137.00 $ 548.00 12 Month Total: $ 119,050.12
Annual Quote SubTotal: $ 119,050.12
3 Year Quote GrandTotal: $ 357,150.36
Confidential. EA Monthly Subscriptions Thank you for the opportunity to quote. 161 162
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 4,
2025
Agenda Item #:14
Agenda Item: Amendment No. 5 to Professional Services Agreement with Wildscape Engineering, Inc.

Executive Summary: The Upper Bijou Park Creek Watershed Restoration Project is a watershed-scale project seeking to address water quality and flooding issues in a phased approach to provide treatment for urban runoff from roadways, commercial and residential areas in an approximately 850-acre watershed that discharges to Lake Tahoe via the Ski Run Marina. The City is currently focused on the large upper watershed area subject to historic flooding, development impacts in stream environment zones (SEZ), and water quality issues. The upper watershed project includes plans to restore SEZ and floodplain areas, provide drainage solutions to support future active transportation improvements, and include distributed natural treatment systems to reduce sediment and nutrient loads in urban runoff that have the potential to impact Lake Tahoe. The Upper Bijou Park Creek Watershed Restoration Project contains nine different subprojects within the Bijou Park Creek watershed. It became apparent to staff in the spring of 2025 that the original Wildscape contract (attachment 3) that includes up to three sets of construction documents would not be sufficient to deliver all subprojects part of the overall watershed project with the current available funding to construct these projects. The original contract assumed that all subprojects would be grouped into three sets of construction projects that installed improvements in various areas of the watershed. Due to funding limitations, each of the subprojects will likely need to be bid out and constructed as standalone projects as occurred with the projects in the 2025 season. To accommodate each of the projects being delivered as standalone projects, the consultantâ€™s scope and compensation need to be adjusted accordingly. Wildscape prepared a proposal for preparation of final bid documents, permits, and associated construction support services for the remaining projects (attachment 7). Additionally, there is a need for Wildscape to provide stormwater monitoring services for the Stormwater Pollution Prevention Plans (SWPPPs) required by the Lahontan Regional Water Quality Control Board for both the Rockwood to Blackwood Drainage Improvements Project and the Aloha Basin Project. These costs and scope of work are also included in attachment 7. Should City staff be able to supplement any of the stormwater and mitigation monitoring activities, time billed by the consultant will be reduced accordingly.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 5 to the Agreement with Wildscape Engineering, Inc. for additional final bid documents, permits, construction support services, and QSP/SWPPP services for the Upper Bijou Park Creek Watershed Restoration Project for the amount of $150,000 for a total not-to-exceed contract amount of $705,258.51.

Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Reviewed and Approved By: John Dickinson, Intermin Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report-Amendment 5 Wildscape.docx
02-Project Location Map.pdf
03-Wildscape PSA C-106-2021.pdf
04-Wildscape PSA Amendment 1.pdf
05-Wildscape PSA Amendment 2.pdf
06-Wildscape PSA Amendment 3.pdf
211
09-Amendment No. 4 with Wildscape
08-Amendment No. 5 with Wildscape.doc
07_Exhibit to Amendment 5.pdf
212
Council Agenda Report November 4, 2025 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: November 4, 2025
Title: Amendment 5 to Agreement with Wildscape Engineering, Inc. for Final Bid Documents, Permits, Construction Support Services, and QSP/SWPPP Services for the Upper Bijou Park Creek Watershed Restoration Project
Location: Bijou Park Creek Watershed
Responsible Staff Member: Brianna Greenlaw, Associate Civil Engineer Background: The Upper Bijou Park Creek Watershed Restoration Project is a watershedscale project seeking to address water quality and flooding issues in a phased approach to provide treatment for urban runoff from roadways, commercial and residential areas in an approximately 850-acre watershed that discharges to Lake Tahoe via the Ski Run Marina. The City is currently focused on the large upper watershed area subject to historic flooding, development impacts in stream environment zones (SEZ), and water quality issues. The upper watershed project includes plans to restore SEZ and floodplain areas, provide drainage solutions to support future active transportation improvements, and include distributed natural treatment systems to reduce sediment and nutrient loads in urban runoff that have the potential to impact Lake Tahoe.

On September 7, 2021, the City Council approved a contract with Wildscape Engineering, Inc. (Wildscape) for professional services to complete the environmental document, plans, specifications, and estimates and property acquisition services for this project for a not to exceed the amount of $460,906.69, plus $7,500 in contingency budget. (See attachment 3 for Original Agreement.) On March 14, 2023, June 18, 2024, and January 14, 2025, the City Council passed motions authorizing Amendment 1 (attachment 4), 2 (attachment 5), and 3 (attachment 6) respectively, to the professional services agreement with Wildscape for additional services related to the project. Amendment 4 was a time extension only of the original contract.

The Upper Bijou Park Creek Watershed Restoration Project contains nine different subprojects within the Bijou Park Creek watershed: Rockwood to Blackwood Drainage Improvements, SEZ Enhancement, Tamarack Culvert (Part of SEZ Enhancement), Shirley to Whole Foods, Bijou School Frontage Drainage Improvements, Aloha Basin, Needle Peak Localized Treatment, Ski Run Diversion, Osgood Basin Expansion, and Pioneer Crossing. During the 2025 construction season, the Rockwood to Blackwood Drainage Improvements and Aloha Basin projects were constructed. During the 2026 construction season, it is anticipated that the United States Forest Service (USFS) will construct the SEZ Enhancements Project and the City will fund and construct the corresponding Tamarack Culvert project as a match to the grant the USFS received. Pioneer Crossing design may be included with the Dennis Machida Phase 1C Project rather than with the Upper Bijou Park Creek Watershed Restoration Project. Since this is a time 213
Council Agenda Report November 4, 2025 Page 2 of 2
and materials, not to exceed contract, if this project is removed from the Upper Bijou Park Creek Watershed Restoration Project, time will not be billed.

Issue and Discussion: It became apparent to staff in the spring of 2025 that the original Wildscape contract (attachment 3) that includes up to three sets of construction documents would not be sufficient to deliver all subprojects part of the overall watershed project with the current available funding to construct these projects. The original contract assumed that all subprojects would be grouped into three sets of construction projects that installed improvements in various areas of the watershed. Due to funding limitations, each of the subprojects will likely need to be bid out and constructed as standalone projects as occurred with the projects in the 2025 season.

To accommodate each of the projects being delivered as standalone projects, the consultant’s scope and compensation need to be adjusted accordingly. Wildscape prepared a proposal for preparation of final bid documents, permits, and associated construction support services for the remaining projects (attachment 7). Additionally, there is a need for Wildscape to provide stormwater monitoring services for the Stormwater Pollution Prevention Plans (SWPPPs) required by the Lahontan Regional Water Quality Control Board for both the Rockwood to Blackwood Drainage Improvements Project and the Aloha Basin Project. These costs and scope of work are also included in attachment 7. Should City staff be able to supplement any of the stormwater and mitigation monitoring activities, time billed by the consultant will be reduced accordingly.

The total cost for the additional services is proposed to be $344,414.30. During the Capital Improvements Project (CIP) Presentation on June 3, 2025, it was noted that approximately $350,000 would be needed to finish design and associated tasks for the overall watershed project.

During the annual budget workshop on August 26, 2025, $150,000 was recommended to be allocated to the Upper Bijou Park Creek Watershed Restoration Project for design services. This will allow the consultant to complete over the winter stormwater monitoring of the Rockwood to Blackwood Drainage Improvements Project and Aloha Basin Project, and finish design and permitting for a portion of the remaining projects. Amending Wildscape’s contract to include the annual budget allocation for $150,000 will result in a total not-to-exceed contract amount of $705,258.51. (See attachment 7 for Amendment 5 to the Agreement.) Financial Implications: The City has received total grant funds in the amount of $1,750,000 from the US Forest Service and the City has allocated $120,000 in Undesignated General Funds as a matching component (Resolutions 2021-046 and 2022-066). Resolution 2024-064 previously allocated $482,655 in ARPA funding and Resolution 2024-120 reallocated an additional $173,545 in ARPA funding to the Upper Bijou Park Creek Project. $400,000 in TRPA mitigation funding was also allocated to the project (Resolution 2024-095).

After the construction award to FW Carson Co. for the Rockwood to Blackwood Drainage Improvements Project for a total contract cost of $1,750,421.00, plus a 10% contingency for $175,042.10 (Resolution 2024-120), remaining funds in the project account have been used for ancillary project expenses such as consultant construction services support (amendment number 3 to the consultant contract), required pre-construction wildlife surveys, labor code compliance, material testing, etc.

During the annual budget presentation, $150,000 in general funds was allocated to the Upper Bijou Park Creek Watershed Restoration Project for design. During mid-year budget, it is anticipated that staff will return to City Council to request the additional $194,414.30 needed to finalize the overall watershed project (refer to attachment 7 for total anticipated need). 214
Council Agenda Report November 4, 2025 Page 3 of 2
Environmental Considerations: After completing all public noticing and review period required by relevant state laws, the Planning Commission adopted the CEQA Initial Study/Mitigated Negative Declaration for the Project on November 19, 2020 (SCH # 202090564).

Addendum No. 1 was completed April 23, 2024, to document minor changes for staging and access, and other minor adjustments to the footprint of the channel improvements and drainage designs. On May 16, 2024, the Planning Commission adopted an addendum to the CEQA Initial Study/Mitigated Negative Declaration for the Project.

Policy Implications: Completing project improvements will assist with advancing the City Council Strategic Priority, Protect the Natural Environment, by meeting the sediment and nutrient reductions mandated by the Lake Tahoe Total Maximum Daily Load (TMDL) program.

Fulfilling mandated TMDL reduction goals will assist with maximizing residential housing allocations under TRPA Code section 50.5.2.E.2 (Distribution and Administration of Residential Allocations – TMDL Implementation).
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OWNERSHIP

CALIFORNIATAHOE CONSERVANCY/STATE OF CA

CALTRANS

CITY OF SOUTH LAKE TAHOE

COUNTY OF EL DORADO

LAKE TAHOE COMMUNITY COLLEGE

LAKE TAHOE UNIFIED SCHOOL DIST

LAKE VALLEY FIRE PROT DIST

SLT SUCCESSOR AGENCY

SOUTH TAHOE REFUSE CO
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TAHOE RESOURCE CONSERVATION

UNITED STATES OF AMERICA
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 7th day of September 2021 by and between the City of South Lake Tahoe, a municipal corporation (“ City”) and Wildscape Engineering, Inc.(“ Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Bijou Park Creek Watershed Restoration Project Phase 2 Engineering Services Scope,” attached hereto and incorporated herein by reference. Exhibit B, Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 217

2. Term/ Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for four years.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’ s compensation, including travel and out-of-pocket expenses, exceed 460,906.69 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’ s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “ Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days ( 30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 218

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’ s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’ s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three ( 3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three ( 3) years, or for any longer period required by law, from records shall be available at Consultant’ s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’ s business, City may, by written request by C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 219
any of the above- named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’ s representatives, or Consultant’ s successor- in-interest.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’ s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’ s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer- employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, ( and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’ s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/ her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
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b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [ FPPC Reg. 18700( a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’ s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/ her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect ( including any and all C-106-2021
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costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’ s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’ s work under this Agreement.

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i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’ s under Consultant’ s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/ or work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’ s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty ( 30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’ s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to C-106-2021
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commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’ s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of C-106-2021
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the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure § 1094. 5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’ s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’ s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

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b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355( b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’ s or organization’ s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355( c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’ s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’ s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant 1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, 42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

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Joe Irvin
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Date ________________________________
Date ________________________________
APPROVED AS TO FORM:

By____________________________
City Attorney
ATTEST:

By______________________________
Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
Heather Stroud
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The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.

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EXHIBIT A

SCOPE OF SERVICES
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Prepared for
Public Works Department
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA
96150
Submitted by
Wildscape Engineering Inc.

South Lake Tahoe, CA
August 20, 2021
Bijou Park Creek Watershed Restoration Project
Phase 2 Engineering Services Scope
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Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
August 20, 2021
Jason Burke
Project Manager
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA 96150
Re: Phase 2 Scope for Final Engineering Design, Planning and Permitting Services for the Bijou Park Creek Watershed Restoration Project
Dear Mr. Burke,
Respectfully submitted is our updated Final Engineering Design and Planning Services Scope for the second phase of the Bijou Park Creek Watershed Restoration Project. Wildscape Engineering, Inc. is pleased and excited to continue to provide professional engineering and related services to develop and advance the stormwater collection, conveyance, and treatment improvements for the Bijou Park Creek Watershed to final construction documents and permits.

Please contact me if you have questions or need additional information. Our entire team looks forward to continuing on this important project.

Sincerely,
Carol Beahan, PE, QSD, President
[email protected]
530) 600-1810 / ( 415) 517-1375 cell
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Civil and Restoration Design Services
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i

CONTENTS
I. Introduction ........................................................................................................................................... 1 II. Scope of Work Understanding .............................................................................................................. 1 Overview ................................................................................................................................................... 1 Project Work Tasks and Approach ............................................................................................................ 1 TASK 1. Project Management, Outreach, Public Meetings, and Coordination ................................. 2 TASK 2. Site Surveying .................................................................................................................... 2 TASK 3. Hydrologic and Hydraulic Analysis ..................................................................................... 3 TASK 4. Environmental documents ................................................................................................. 4 TASK 5. License Agreements and special use permits .................................................................... 6 TASK 6. Permitting .......................................................................................................................... 9 TASK 7. 60% Design level ps&e documents ................................................................................. 10 TASK 8. 90% PS&E ....................................................................................................................... 12 TASK 9. 100% Bid documents ....................................................................................................... 12 TASK 10. Bid Assistance ................................................................................................................. 13 TASK 11. Construction engineering (CE) ......................................................................................... 13 C-106-2021
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Civil and Restoration Design Services
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1 I. INTRODUCTION
We are pleased to provide this update to the Phase 2 scope and costs for the continuation of the Bijou Park Creek Restoration Project ( Project) for the City of South Lake Tahoe. Wildscape Engineering Inc.

Wildscape Engineering) will proceed with the same team of design and environmental experts that were originally contracted for both Phase 1 and Phase 2. Together with our sub-consultants, Northwest Hydraulic Consultants ( NHC), Nevada Tahoe Conservation District (NTCD), Catalyst Environmental Solutions Corporation (Catalyst), Insite Land Surveys, Western Botanical Services, Interwest Consulting Group, and Lynn Barnett & Associates we have decades of experience and several implemented projects in the Tahoe Region, including direct experience in the Bijou Park Creek watershed from the Heavenly Ski Resort headwaters to the lower urbanized drainages. We are cognizant of the need to design facilities that will be reliable over the long term and easy to access and maintain. We also recognize the threat of unintended consequences, such as raising water tables in locations where drainage problems do not currently exist.

II. SCOPE OF WORK UNDERSTANDING

OVERVIEW
The 850-acre Bijou Park Creek watershed represents a highly altered watershed due to the diversion of the headwaters of Keller Canyon at Heavenly Valley Ski Resort into it. The artificial expansion of the watershed has greatly increased peak flows, which directly leads to flooding problems in the lower watershed, particularly in the vicinity of Bill and Shirley Avenues. Early development of the low-lying properties in or adjacent to SEZs such as along Blackwood Avenue and in the vicinity of Woodbine have only exacerbated the problems. Phase 1 aimed for water quality improvements and flood alleviation via various means and locations listed here and carried through 30% designs and CEQA document. The Project Team will continue to refine the designs through 60, 90 and 100 percent detail, complete the appropriate NEPA environmental document and special studies, and be open and flexible to change as new information and priorities emerge. 30% Project List
Needle Peak Localized Treatment
Shirley to Whole Foods
Osgood Expansion
Ski Run Blvd Diversion
Pioneer Crossing Culvert
Bijou Park Creek SEZ Enhancement
Upper Bijou Park Creek
Keller Canyon Bypass
Bijou School Frontage Drainage
Improvements
Rockwood to Blackwood Drainage
Improvements
Aloha Basin

PROJECT WORK TASKS AND APPROACH
The following Project Work Tasks are a composite of those listed in the RFP #02-01-2019 altered to reflect the later phases of design and with modifications to better inform and guide stakeholders, develop a legallydefensible NEPA document, acquire the necessary land use permissions, and develop fully executable and sound plans, specifications, and cost estimates for 65, 90, and 100% designs.

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2 TASK 1. PROJECT MANAGEMENT, OUTREACH, PUBLIC MEETINGS, AND COORDINATION

1.1 TAC, Public, and Client Meeting Continued Coordination and Participation, Project Management
The Project Manager will coordinate directly with the City of South Lake Tahoe (City) Project Manager and the design team members to schedule, prepare for, and facilitate all design team meetings, property owners’ meetings, public meetings, and Technical Advisory Committee ( TAC) meetings. We will prepare all draft meeting agendas, presentations, public outreach materials (meeting letters & notices), sign-in sheets, plan sheets, materials samples, etc. for the City’s review prior to finalizing and displaying/sharing in the various meeting forums.

This task includes time to coordinate with concurrent project efforts in the vicinity of Bijou Park Creek including the California Tahoe Conservancy’ s Greenway Project, Southwest Gas and South Tahoe Public Utility District utility line upgrades and the Pioneer Trail Pedestrian Improvement Project.

This task includes time to prepare for and participate in 60% and 90% Design Review Meetings with City staff and TAC members. Under this task, we will produce high quality exhibits to help portray the design development information, amenity features, and planning stages to the attendees at the various meetings stated above.

1.2 Phase 2 Kick Off Meeting
We propose as part of Task 1 to conduct a Phase 2 Kick Off meeting in the field with the City and Design Team to review existing conditions, 30% designs, and proposed design changes. This meeting will specifically discuss evaluating the capacity and inner workings of the Wildwood Basin and Overflow to accommodate potential changes to the location of Keller Bypass.

1.3 Planning Commission and City Council Meetings
There is a critical need to keep both the Planning Commission and City Council appraised of milestones, accomplishments, and deliverables. The regularly scheduled meetings of these bodies provide an opportunity to solicit feedback from both the council and commission members as well as the general public in short workshop-type agenda items. Our Project Manager will lay out and reach agreement with the City Project Manager the key design deliverables that should be presented in this way to these committees to streamline the Major Design Review process and Catalyst and key team members will present to the City Planning Commission and City Council the NEPA documents for discussion and adoption.

TASK 2. SITE SURVEYING
Some supplemental surveying of existing stormdrain infrastructure is required to refine the 30% designs moving into 60% detail and evaluate proposed changes. For example, inlet elevations of the recently installed culvert crossings at Pioneer Trail and Charlesworth Court will be surveyed in order to accurately show current conditions on the plans. Additional survey data will be collected on Spruce Avenue infrastructure to inform the Bijou School Frontage Drainage Improvement designs and on Sonora Avenue down to Osgood Basin in order to inform designs for the potential revised Keller Clean Water Bypass alignment down Sonora rather than Ski Run.

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3 In order to fine tune the Bijou Park Creek hydraulic model completed during Phase 1 that was based on available LiDAR topographic data and therefore didn’t fully capture the current channel and floodplain details, we propose conducting a Total Station topographic survey of the Bijou Park creek channel and floodplain within the project limits. Wildscape and NTCD engineers will conduct the survey and consult with NHC and the landowner and key stakeholder, USDA Forest Service Lake Tahoe Basin Management Unit (LTBMU) to ensure all key channel and floodplain data is collected in sufficient detail.

2.1 Supplemental Survey for Stormdrain Design and Bijou Park Creek Hydraulic Model Refinement
Supplemental surveying will be conducted to capture additional existing pipe inverts including a full utility survey/dip for Keller Bypass, additional survey data for Bijou School, the recently installed pipeworks at Pioneer Crossing and areas along Blackwood to support detailed design development.

To develop a more comprehensive and accurate hydraulic model to inform restoration designs for Bijou Park Creek a Total Station survey will be conducted to collect the channel longitudinal profile, representative crosssections, and cross-valley berms to sufficiently define the HEC-RAS 2-D surface, adjacent pavement elevations, and key drainage inputs. This effort will facilitate a more accurate hydraulic assessment of the channel capacity, determine any potential flood risk to adjacent property or infrastructure and help refine stream restoration designs of the Bijou Park Creek Restoration project, the Rockwood to Blackwood outfall, and improvements where the creek crosses Tamarack Ave and Warner Salas Dr.

Property boundary surveys will be conducted for up to five parcels by licensed Land Surveyor, Chip Brejc of Insite Land Surveys to support lot line adjustments, easements and/or real property acquisitions necessary to construct the project.

2.2 Utility Coordination and Identification
This task will build off the utility information collected and incorporated in the 30% plans and where conflicts may be unavoidable, we will work cooperatively with the various utilities to perform potholing using high accuracy GPS or land surveying instruments for recording and documenting in order to precisely determine elevations and any necessary avoidance measures.

Task 2 Deliverables:

All survey control and survey data points as CAD files.

Electronic and hardcopies of updated Topographic Base Map TASK 3. HYDROLOGIC AND HYDRAULIC ANALYSIS
Hydrologic and hydraulic analysis will continue building off of the efforts completed during Phase 1 in order to investigate new alternatives introduced during the later stages of 30% design and support design development as it moves through 60% and 90% detail levels.

3.1 Hydrology and Hydraulics Study for Revised Keller Bypass and Wildwood Basin Recent comments received from the City upon review of the 30% designs included a request to explore the feasibility of an alternative route for the Keller Clean Water Bypass project. Up to three alternatives will be explored that utilize streets other than Ski Run for the bypass. Determining the feasibility of alternative routes and a possible alternative outlet (the Wildwood Basin outlet instead of the Osgood Basin outlet) will require C-106-2021
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4 further hydraulic analysis, an additional site visit, and continued consultation with the City. There is already a substantial amount of information related to the hydraulics in this area so further exploration should be minimal.

3.2 Updates to PLRM
Since sediment removal is a key objective of this project, the PLRM will be updated as the project progresses to evaluate the impacts of the proposed design on water quality. The team will provide technical support to the City Project Manager to update the models as designs are further developed.

3.3 Bijou Park Creek 2-Dimensional Hydraulic Model
As discussed in Task 2.1 further refinement to SEZ design features is needed and will require further development of a 2-dimensional hydraulic model with the additional creek and floodplain field survey data collected under Task 2.

The development of the 2-dimensional hydraulic model involves pulling the field survey and LiDAR topographic data into a digital elevation model, applying appropriate Manning’s n values based on creek and floodplain cover/condition, establishing boundary conditions, and calibrating if possible, using any known stage-discharge relationships. Once operational and calibrated the model will be used to infer existing and future hydraulic conditions under scenarios corresponding with up to two restoration design alternatives.

Results from the hydraulic modeling that will inform design development include modeled stage-discharge relationships across the project site, shear stresses induced on the stream channel, banks and floodplain, and flow velocities and preferential flow paths through the floodplain improvement areas.

3.4 Osgood to Wildwood to Lake Hydraulic Analysis ( NEW TASK) Based on previous hydraulic analysis of the Wildwood Basin overflow capacity, NHC will estimate the maximum amount of flow to be diverted into the expanded Osgood Basin and provide recommendations on the hydraulic design of the diversion into the expanded basin. Our design and water resource engineers will analyze the expanded Osgood basin outlet pipe capacity at various tailwater elevations in Wildwood to check that the proposed design will not cause any backwatering into Osgood basin.

Task 3 Deliverables:

Supplemental Hydrology and Hydraulics Report with figures and appendices.

TASK 4. ENVIRONMENTAL DOCUMENTS
Preparation of environmental documents will be led by Catalyst. Under this task, Catalyst will base their approach on their expert knowledge of NEPA guidance, and other associated applicable policies and guidelines. While the CEQA has been completed some final steps are required to complete NEPA.

4.1 Updates to Proposed Project Description for NEPA and CEQA Catalyst and Wildscape have discussed NEPA compliance with USFS to determine the preferred path forward. The USFS has indicated that the Project may be processed as a Categorical Exclusion, in which case, USFS would complete NEPA internally and Catalyst would provide USFS staff with supporting documentation as-requested.

4.2 CEQA Compliance – Addendum to the MND
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5 Catalyst will prepare an Addendum for the CEQA Mitigated Negative Declaration (MND) to analyze potential impacts of the Keller Clean Water Bypass Project design. Under CEQA Guidelines Section 15164, the responsible agency (City of South Lake Tahoe) must prepare an addendum to an adopted MND if only minor technical changes or additions are necessary or none of the conditions described in Section 15162 calling for Environmental Impact Report (EIR) have occurred.

The following outline demonstrates how the addendum could be structured and the contents to be included:

Introduction
Summary of Proposed Project
Proposed Modification to the Mitigated Negative Declaration and Basis for an Addendum Project Description
Analysis of Potential Environmental Impacts Associated with the Proposed Modification Conclusions
List of Preparers
References
The addendum need not be circulated for public review but can be included in or attached to the final adopted negative declaration.

4.3 Tribal Notification Letter and Section 106 Letters
Catalyst will prepare a draft tribal engagement letter and submit to USFS for review/edit. We will finalize the letter and resubmit to USFS. In the event that a Tribe wishes to engage in government-to-government consultation, Catalyst will support USFS in this consultation and memorialize the exchange with notes and records.

4.4 Baseline Cultural Assessment and Report
Coordinate and perform the required cultural resource surveys required by USFS. We will build off the CHRIS records search findings and work with USFS to determine additional data needs for known cultural resources.

If field data is required, we will prepare a survey protocol memorandum and submit to USFS for review/comment to ensure the proposed protocols satisfy Section 106 and NEPA requirements. We will coordinate/perform the surveys in coordination with USFS and will memorialize the data collected with field notes, pictures, and GPS data. We will develop a draft technical memorandum that reports the survey findings and submit to USFS for review/comment. We will finalize this technical memorandum based on USFS comments and incorporate the results/findings into the NEPA document.

4.5 Botanical and Jurisdictional Waters Surveys on USFS Lands Based on the urban nature of the project area, USFS will not require any wildlife surveys (per communication with USFS biologist, Shay Zanetti on July 22, 2021), therefore, we assume no Endangered Species Act consultation would be required either. Catalyst will coordinate the required botanical surveys required by USFS. Julie Etra of WBS will coordinate/perform surveys for resident vegetative communities. Botanical surveys will be performed during the appropriate seasonal survey windows and will memorialize the data collected with field notes, pictures, and GPS data. The team will develop a draft technical memorandum that reports the survey findings and submit to USFS for review/comment. We will finalize this technical memorandum based on USFS comments and incorporate the results/findings into the NEPA document.

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6 Invasive plants will be identified as part of the botanical survey and a standalone Invasive Plant and Monitoring Plan per LTBMU requirements will be produced to support final design and construction.

Catalyst will coordinate with WBS, who will also perform a jurisdictional delineation (JD) of potential waters of the U.S. per the Clean Water Act. We will develop a wetlands/ JD survey protocol memorandum and submit to USFS for review/comment. We will coordinate/perform the survey while inventorying the project area’s vegetation/botanical resources and will memorialize the data collected with field notes, pictures, and GPS data. We will develop a draft technical memorandum that reports the delineation’ s findings and submit to USFS for review/comment. We will finalize this technical memorandum based on USFS comments and incorporate the results/findings into the NEPA document.

4.6 NEPA Categorical Exclusion Support
Catalyst will support USFS in the preparation of a Categorical Exclusion and will provide requested technical documents and clarifications regarding the ECD/MND. We will participate in up to three calls with the USFS IDT to discuss the ECD/MND, baseline info, and impacts. It is assumed that USFS will prepare the Categorical Exclusion and perform the necessary consultations, and that no new technical analysis is required for the Categorical Exclusion beyond what has been prepared for the ECD/MND.

Task 4 Deliverables
Submittal of one (1) CEQA MND Addendum
Submittal of one (1) Draft, Final Tribal Engagement Letters Submittal of one (1) Cultural Resources Technical Memorandum Submittal of one (1) Botanical/Vegetation Technical Memorandum Submittal of one (1) Invasive Plant Survey and Monitoring Report TASK 5. LICENSE AGREEMENTS AND SPECIAL USE PERMITS

5.1 License Agreements and Special Use Permits
The team will coordinate with the public agencies other than the City of South Lake Tahoe, for the parcels identified in the 30 percent plans for project improvements, as necessary to begin the permitting process. All public parcels advantageous to restoration and stormwater treatment have been identified and mapped in the 30 percent plans and the team will generate a list and figures unique to each owner for submission. Public parcels are typically preferred for stormwater improvements and restoration work as the cost to the project is much lower than acquiring private parcels. To conduct project activities on California Tahoe Conservancy CTC) parcels, the City must enter a license agreement with CTC that details the use of the land, the benefits to the public, and the long-term maintenance. A similar process is required for USFS-owned parcels; Special Use Permits must be applied for an obtained to use the parcel for project activities.

We will reach out to key staff at the CTC and USFS to discuss the use of these parcels for the Project and prepare the necessary documents such as an alternatives evaluations and special use permit applications for each desired parcel. We have experience finalizing both license agreements and special use permits with both agencies and a strong relationship with the key personnel at the CTC and the USFS. NTCD will lead this task and work with City staff as necessary to complete it.

C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 239
Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
7 5.2 TRPA Land Capability Verification
The TRPA Land Capability designations incorporated in the 30% plans will be further assessed if required for permitting the individual proposed projects. Our team will coordinate and conduct TRPA Land Capability Verification analysis on property within the City rights-of-way, land acquisitions ( should there be any), and assist the City with resolving surface coverage related permit conditions that may be required within the TRPA permit for the project. We will include existing condition and proposed conditions Land Capability Study calculation summary tables on the project construction plans.

Real Property acquisitions
The preliminary plans have largely avoided the use of any private parcels not already acquired by the City of SLT to implement the preferred alternatives, however as we move through 60% design development, a few private parcels will require easement acquisitions, including the private road and 1 to 2 of the individual lots within the Mobile Home Park on Blackwood. There is also the possibility of a private property acquisition and/or a lot line adjustment for a parcel in the lower portion of the watershed to enable the most beneficial design.

This is also a critical piece of the Special Use Permit application which often requires an analysis of acquiring private parcels versus using federal parcels. We will compile necessary information on any private parcels using the El Dorado County Assessor’s website and the Tahoe Regional Planning Agency website. Useful information would include site coverage, land capability, any existing deed restrictions, assessed value, and recent sale value, if applicable. Using this information, we will evaluate if deed restrictions, conservation easements, or land swaps are a viable solution and preferentially pursue those options over full acquisition.

If the analysis reveals that full acquisition is the best path forward, the team will reach out to the private property owners to discuss the project and potential purchase of the property. We will prepare one page outline that describes the Project and its benefits to the watershed and potential sellers. We will inform the property owners of their rights related to California Code of Civil Procedure as well as the rights of the City to use eminent domain if negotiations fail; however, we will continue negotiations as long as possible to secure the necessary properties. We will prepare any documents required for real property acquisition including offer letters, purchase and sale agreements, easement acquisition agreements, appraisal reports, warrant reports, and property acquisition reports for each property.

NTCD has extensive experience working with private property owners to implement restoration and water quality projects and will lead the outreach and coordination for this task. NTCD’s previous experience has involved a variety of landowner agreements and acquisitions. We also have Interwest Consulting Group and Lynn Barnett and Associates to assist with appraisals, purchase agreements, and title, escrow, and closing.

Both firms have extensive experience with public agencies and real property acquisitions in the Lake Tahoe Basin.

5.3 Appraisals
The team of Interwest and Lynn Barnett & Associates will be provided preliminary title reports, appraisals, and applicable environmental reports such as Phase I ESA's and as applicable Phase II ESA An appraisal of each property identified for acquisition will be completed in conformance with federal and state policy.

Each property owner will be contacted by the consulting firm and given the opportunity to accompany the C-106-2021
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Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
8 appraiser during the appraisal. The City’s Project Manager will also be given the opportunity to attend. We will prepare an appraisal report containing at a minimum, the following information:

The purpose and function of the appraisal, including limiting factors and conditions; A description of the physical characteristics of the property being acquired in addition to the highest and best use of the property;
A discussion of all relevant and reliable approaches to value. In most cases this will necessitate the use of the sales comparison approach only;
A description of comparable sales relied on in the determination of value; A statement of the value of the property rights to be acquired, including damages to the remainder; A signed certification of the appraiser and the effective dated of the valuation.

Assumption: The costs provided assume one (1) full property acquisition with one residential housing unit requiring relocation of occupants being displaced and two (2) partial take acquisitions with no displacements requiring relocation assistance. Any additional acquisitions will cost $ 15,000 each and any additional relocation beyond one household will cost $7,500 per household.

5.4 Acquisition
Acquisition services may include making contacts with property owners of all subject parcels for the purpose of negotiating purchase price of real property or easements. Consultant will assume the responsibility of coordination and management of the negotiation process. Services will include the following; Preparing the offer letter and other related documents based on the appraised and accepted fair market value;
Statement that City may take property by eminent domain for full or partial acquisitions in the event negotiations fail;
Notification in accordance with California Code of Civil Procedure Section 1263.025 that the property owner is entitled to obtain an independent appraisal, and should the property owner elect to do so, City will pay for the actual reasonable costs up to $ 5,000: the independent appraisal shall be conducted by an appraiser licensed by the Office of Real Estate Appraisers; Summary Statement Relating to the Purchase of Real Property or Interest therein; Purchase and Sale Agreement or Easement Acquisition Agreement for Public Purposes, as applicable;
Preparing the purchase agreement and conveyance documents; Delivering offer letter and conveyance documents to the City and Caltrans for review and approval; Making City requested changes as appropriate;
Meeting with property owners to discuss the project in general, reviewing easement exhibits and legal descriptions, confirming property owner and occupant information and delivering and explaining the official first written offer;
Maintaining follow-up contact information for property owners; Receiving and responding to property owner inquires either verbally or in writing and making record of such correspondence;
Maintaining contact reports for each parcel;
C-106-2021
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Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
9 Continuing negotiations with property owners until agreement is reached; and Transmitting signed agreements to the City promptly for acceptance and processing.

5.5 Title, Escrow, and Closing
We will assume responsibility to ensure all closings are completed in a timely manner by continuing coordination with the Title Company handling the escrows. We will work closely with the Title Company to ensure quality title is obtained. Services will include:

Reviewing the updated title. The City will obtain updated preliminary title reports for review.

Opening escrow, deposit funds and documents, prepare escrow instructions and monitor closing of escrows.

Assisting the Title Company with releasing any liens, mortgages, or encumbrances of record.

Preparing warrant requests to the City with proper supporting documentation including recommended resolutions to escrow related issues.

Coordinating the clearing of tax requirements and assessments.

Attending all meetings and facilitating all closings.

Ensuring final title policies only contain exceptions that the City is willing to accept.

Submitting a completed property acquisition report for each property, including transfer of all pertinent related documents to the City.

TASK 6. PERMITTING
The Project Manager and key task leaders all have experience applying for and acquiring resource agency, TRPA, and City and County permits for their respective stormwater, recreation, and wetland/river restoration projects. We work cooperatively with these agencies to gain their input early on in order to incorporate agency expectations and needs within the designs as is practical, in essence, “ pre-mitigate” our designs and streamline the permit acquisition process.

6.1 TRPA Permit
The Bijou Park Creek Restoration Project is a Lake Tahoe EIP Project ( EIP Number 01.01.01.0118) and therefore will need to obtain an EIP Project Permit from the Tahoe Regional Planning Agency. During the development of the Project, the appropriate TRPA EIP Planner will be involved as a member of the Technical Advisory Committee ( TAC) and will therefore have input throughout the design process. The 90% design documents will address any TRPA comments from the 60% TAC meeting and meet all requirements identified for the TRPA Permit. Utilizing the extensive work done for the NEPA/CEQA process, the Team will complete a TRPA Initial Environmental Checklist for submission with the 90% Permit Application. After obtaining a draft TRPA permit, the Team will review the contents and review the draft permit with the City so that the Design Documents can be finalized, and all regulatory requirements are conveyed to any potential bidders. For the final permit approval, the Team will send a representative to the Hearings Officer or Governing Board if necessary. The Team has successfully permitted more than 20 Lake Tahoe EIP Projects, has a good relationship with the TRPA staff, and is well versed in the TRPA process.

6.2 404/401/1600 Permitting
As laid out in the environmental document, the project, specifically the SEZ and wetland restoration elements will require most if not all of the resource agency’ permits listed below:

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Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
10 Clean Water Act (CWA) Section 401 WQ Certification – State Water Resources Control Board CWA Section 402, NPDES Permit - Lahontan Regional Water Quality Control Board CWA Section 404 Permit (Dredge and Fill) – US Army Corps of Engineers 1600 Streambed Alteration Agreement Permit – California Department of Fish and Wildlife ESA Section 7 Consultation – US Fish and Wildlife Service Under this task our team will conduct the necessary consultations and develop the draft and final application packages working in close collaboration with the design engineers between 60% and 90% design development and submit in the required order to acquire the necessary permissions to construct. Information, mapping, and data from the surveys conducted under Task 4 will be incorporated into the permit applications.

This task includes time to meet with resource agency representatives on site as needed to bring them up to speed on the site setting and need and discuss recommended measures to incorporate into the designs.

Assumptions: As stated under Section 4 no wildlife surveys will be required per Shay Zanetti at USDA Forest Service Lake Tahoe Basin Management Unit.

6.3 Stormwater Pollution Prevention Plans ( SWPPPs)
A Draft and Final Stormwater Pollution Prevention Plan or SWPPP for up to three construction packages as described under 7.1 below will be developed to comply with the Tahoe Basin Construction Permit and Lahontan RWQCB Basin Plan. The Wildscape Team will apply its extensive experience in drafting approved SWPPPs for drainage, utility, highway, and restoration projects in and around the Tahoe basin to produce up to three well-organized, site-specific Draft and Final SWPPPs that will meet all regulatory requirements and be easily adopted and applied during construction.

Task Deliverables:

Up to three (3) Draft SWPPPs
Up to three (3) Final SWPPPs
TASK 7. 60% DESIGN LEVEL PS&E DOCUMENTS

7.1 60% Plans and Technical Specifications
Incorporating comments from the City and the TAC and any identified mitigation measures or special conditions through the CEQA/NEPA process the design team will develop and present 60% design drawings, specifications, and preliminary costs to the City for review. In order to facilitate different timelines for the projects solely within USDA Forest Service lands versus those within City ROW and/or other public and private property the 60% design effort through 100% will develop up to three (3) individual plan sets and technical specification packages so that they can be bid and constructed independently. It is anticipated that one set will cover Forest Service property project elements, and one will cover the Keller Canyon Bypass Project element either as a standalone project or in combination with all other project elements.

The team will coordinate closely with the City of South Lake Tahoe to discuss alternatives when investigating major changes that arise from comments on the 30 percent plans. The plans and specifications will include construction information on all major features similar to the 30% submittal, including a title sheet, sheet index, general notes sheet, site plan with existing utilities and infrastructure, grading plan and profile sheets, pipeline C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 243
Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
11 centerline and hydraulic grade line profile sheets, temporary and permanent erosion control and BMPs, revegetation, and detail sheets. Additional design elements if not already identified during 30% design development include temporary access routes, stockpile and staging areas, and cut/fill quantities by habitat type (sufficient to initiate draft permit applications and environmental compliance documents).

All project work will be designed to minimize existing habitat disturbance, soil compaction, and infrastructure impacts.

A 60% Technical Specifications package will be developed in parallel with the plans to clearly direct the Contractor on items including but not limited to bid breakdowns, material types, installation procedures, workmanship, work restrictions, warranties, payment methods, etc. The Technical Specifications will adhere to City standards and code requirements.

7.2 60% Landscaping and Revegetation Plans and Specifications At 60% design development additional plan sheets will be incorporated to include maintenance access, trail elements, fencing, and revegetation. SEZ restoration and natural areas will be stabilized with biotechnical treatments using native materials, seeding, and mulching and the design engineers will be supported by the restoration ecologist in order to incorporate site appropriate designs and specifications. There may be limited areas requiring containerized plantings and irrigation along trail connections that will be developed by the landscape designer.

7.3 Draft Project Design Report
In order to ensure confidence in the design plans the team will develop a Draft Project Design report that summarizes the methodologies and data used to develop the design PS&E and any decisions made to modify or move away from elements agreed upon during 30% preliminary designs. The Draft SWPPPs under Task

6.3 will be developed and submitted to the City for review at this time.

7.4 NEPA/ CEQA Mitigation Design Requirements
As stated earlier, we often approach design development already knowing and integrating what will be required by the resource agencies, however this task will provide time to revisit any project modifications or additions that are to be folded into the plans to meet NEPA/CEQA requirements.

7.5 Plan Proof Field Visit
This is an excellent opportunity to field truth the plans with the City Project Manager and mark up and make any necessary edits to avoid unforeseen surprises or issues at 90% design or even during construction. This will be a critical and worthwhile step in the design process.

7.6 60% Engineer’s Estimate
Starting with the 30% cost estimate, we will incorporate the additional changes and detail developed during 60% design, including more refined quantities for earthwork and material import. Using a combination of recent real construction cost data in the Tahoe region, local supplier and vendor quotes and RS Means we will develop costs to 60% detail.

Task 7 Deliverables:

Up to 3 sets of 60% Admin Draft PS&E for City Review and to take to Plan Proof Field Visit Up to 3 sets of 60% Draft PS&E for stakeholder circulation C-106-2021
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Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
12 Up to 3 Draft SWPPPs
TASK 8. 90% PS& E
The design team will build upon the approved 60% PS&E and incorporate input from the City and stakeholders to advance to 90% PS&E.

8.1 90% Plans and Technical Specifications
The design team will build upon the approved 60% PS&E (up to 3 sets as described under 7.1) to continue to add details for construction including but not limited to:

Detail call-out identifiers corresponding to details in detail sheets; and proofed to confirm callouts correspond correctly
Any refinements to the grading plans, profile sheets, utility, electrical, traffic control plans, etc.

Any edits as a result of the 60% TAC Design review
Any edits as a result of additional resource agency or stakeholder review and input.

The Draft SWPPPs will also be updated to incorporate any additional information discovered between 60% and 90% and significant changes to the plans that require changes to the temporary erosion control and water quality protection measures or dewatering approaches. 90% Design Report In order to maintain continuity through the design development process, the Draft Project Design report will be updated to report on any significant changes to the designs between 60% and 90% to accommodate information gained while field trothing and from City, TAC and other resource agency review and comment

8.2 90% Engineers Estimate
The 60% Engineer’s estimate will be further refined based on the edits/additions made to the plans and specifications through the 90% development
Task 8 Deliverables:

Up to 3 sets 90% Admin Draft PS&E for City Review
Up to 3 sets 90% Draft PS&E for stakeholder circulation Up to 3 Final SWPPPs
TASK 9. 100% BID DOCUMENTS
Under this task the design team will make any final changes and add any necessary detail as a result of City and TAC review and input on the 90% PS&E in order to product up to three sets of 100% stamped plans and technical specifications. The Engineer’s Estimate will be reviewed in great detail taking into consideration the current bidding environment (i.e., Contractor availability, local economy, etc.) and final refinements will be made to ensure an accurate cost estimate that will be well within the acceptable margins of error. With our extensive bench of professional civil engineers, we have the ability to do extensive internal QA/QC of all bid documents prior to submitting to the City, which will result in clear and comprehensive plans and specifications facilitating streamlined construction and preventing unnecessary costly change orders.

Task 9 Deliverables:

C-106-2021
DocuSign Envelope ID: 6451047F- FB10-4621-BF31-20B4B8FA8E05 245
Civil and Restoration Design Services
www.wildscape- engineering. com
530) 600-1810
13 Up to 3 sets of 100% Admin Draft PS&E for City Review Up to 3 sets of 100% Stamped PS&E
Responses to Questions during Bid Advertisement and Selection TASK 10. BID ASSISTANCE

10.1 Provide responses to bidder’s questions
The proposed Project Manager and several key team members have assisted public agencies and non-profit organizations on similar large projects in developing bid advertisements, bid packages, and supporting Contractor selection. This includes quickly responding to questions and requests for information and developing any addendums as needed on a short time frame.

Task 10 Deliverables:

Draft and City Resident Engineer Approved Responses
Bid Addenda Sections
TASK 11. CONSTRUCTION ENGINEERING (CE)
The Project Manager and supporting staff have served as Engineer of Record and provided construction oversight on several similar construction projects. Therefore, our team is fully capable of providing Construction Engineering, including reviewing, and responding to material submittals, change order ( CO) requests, and RFIs on a timely basis. We will work with the City Resident Engineer to provide draft written responses and sometimes detailed figures or plan amendments for their review prior to providing to the Contractor. We understand that COs and RFIs can often come in sporadically and require fast response times in order to avoid any delays to the Contractor. Given our local presence and experience we can ensure the City that we would be responsive and effective in all these cases to ensure quality construction continues unimpeded.

11.1 Respond to Request for Information and Change Orders Wildscape Engineering would be able to provide timely responses to Contractor submitted Requests for Information (RFIs) and Change Order (CO) submittals. We would review and provide draft responses for City review within an agreed upon short time frame in order to prevent any delays to construction and would discuss with the City Project Manager and/or Engineer or Record if not Wildscape, all Change Order requests in order to protect the City’s interests.

11.2 Submittal Review and Response
This task provides time to review Contractor submittals, shop drawings and material samples and provide draft and final responses in coordination with the City Project Manager and/or Engineer of Record if not Wildscape. The formal response template will be provided to the City for review and acceptance and will cover a range of responses likely including “ Reviewed No Exceptions Taken”, “ Provide Additional Information”, Make Noted Corrections and Resubmit”.

Task 11 Deliverables:

Draft and City Resident Engineer Approved Responses to RFIs and CO Requests Revisions to Plans if necessary
C-106-2021
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EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE

TIMELINE
All work to be completed by September 7, 2025
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City of South Lake Tahoe
Amendment No. 1 to Bijou Park Creek Watershed Restoration Project, Phase 2 Engineering Services Professional Services Agreement with Wildscape Engineering, Inc. (C-106- 2021)
The Professional Services Agreement entered into on September 7, 2021, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Wildscape Engineering, Inc. (“Consultant”) is hereby amended as set forth below.

The Contract is hereby revised to add the following.

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated September 7, 2021, to the Professional Services Agreement adds the work described within Exhibit A, Scope of Services, Budget Augment and Line Item Reassignment attached hereto and incorporated herein by reference.

2. Compensation. Compensation to be paid to the CONSULTANT, is $22,414, as described in ExhibitA, Scope ofServices. In no case shall CONSULTANTcompensation forwork completed under this Amendment exceed the amended amount of $483,320.69, without written authorization from the CITY. Payment by the CITYunder thisAgreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to Professional Services Agreement with Wildscape Engineering to be executed on March 14, 2023.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By:____________________________ Cristi Creegan, Mayor Carol Beahan, President
APPROVED AS TO FORM: ATTEST:

Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit A: Scope of Services

Page 1 of 1 ends

C-028-2023
Wildscape Engineering Inc.

Business Licence # 006076
2023Heather Sue Blankenship (Mar 16, 2023 13:24 PDT) Mar 16, Stroud ( Mar 16, 2023 13:29 PDT) Cristi Creegan ( Mar 16, 2023 15:31 PDT)
Cristi Creegan
Carol Beahan ( Mar 21, 2023 10: 29 PDT)
Carol Beahan
251
EXHIBIT A:

SCOPE OF SERVICES
C-028-2023 252
Wildscape Engineering, Inc.
855) 816- 6593 / ( 530) 600- 1810
www.wildscape- engineering. com
1 November 7, 2022
Mr. Jason Burke
Stormwater Program Coordinator
Public Works Department, City of South Lake Tahoe
1740 D Street
South Lake Tahoe, CA 96150
Subject: Budget Augment and Line Item Reassignment Request for Bijou Park Creek Phase 2 Restoration Project
To: Jason Burke,
The following details our budget augment request and line item re-assignment for the Bijou Park Creek Phase 2 Restoration Project. Attachment 1 provides the updated cost spreadsheet reflecting our proposed changes.

Existing Task Budget Increases
Subtask 1.1 Project Management, Outreach, Public Meetings, and Coordination: As a result of an extended project timeline and additional management required for USDA Forest Service coordination on the Bijou Park Creek SEZ restoration project and land/easement acquisitions, this includes an additional 24 hours of Project Management to manage the project into Spring 2023.

Augment Cost: $ 3,600
Subtask 2.1 Supplemental Survey: Partway through the project the contracted surveyor, Insite Land Surveys requested to be removed from the project in order to focus solely on smaller efforts. In response, Wildscape hired another consultant and the design team developed marked up survey maps. The Wildscape Project Manager and CAD technician coordinated and met on site with the new surveyor to provide an orientation to the project and review survey needs. Due to the extensive number of individual sites and need to recheck prior survey control and add additional survey control the direct cost of surveying also increased per below. This includes additional hours for the Project Manager, CAD Technician and NTCD staff engineer to provide surveyor with additional information. Augment Cost:
3,438
Direct Survey Costs: New surveyor, Terra Graphic hired to substitute for Insite Land Surveyors.

Increased effort due to the number of project sites requiring survey and finding prior survey control and adding in additional survey control. Augment Cost: $ 5,000 Subtask 7.1 60% Plans and Technical Specifications The Design team will incorporate City of South Lake Tahoe markups received in late July including adding more detail to the plan and profile sheets once the additional surveying described above is completed and updating details to target installations that require less maintenance. All edits/additions to the project sheets will be re-assembled into the three separate 60% plan sets, 1) Bijou Park Creek Watershed Improvement Project, (2) Bijou Park Creek SEZ Restoration Project, and 3) Keller Clean Water Bypass Project. The team will also update the technical specifications to follow the City’s template and protocol once sample or template C-028-2023 253
Wildscape Engineering, Inc.
855) 816- 6593 / ( 530) 600- 1810
www.wildscape- engineering. com
2 specifications are provided more closely by the City. These additional hours will allow for the team to conduct a second and more targeted 60% PS&E round. Cost: $8,088 New Task Budget
Phase I Environmental Site Assessment for 3707 Blackwood Road: In support of the appraisal and easement acquisition negotiations, a Phase 1 ESA was requested and performed by A&M Environmental Services in summer 2022. Cost: $ 2,300
Line Item Re-Assignment
Task 5.1 License Agreements and Special Use Permits Line Item Re-Assignment At the time a Special Use Agreement draft was needed, NTCD staff were unavailable so the Wildscape Project Manager stepped in to develop the draft and final submittal. Hours were re-assigned as follows:

Moved all of NTCD staff hours over to Wildscape Project Manager column for a net change of -$12.00.

Cost: -$ 12.00
Total Change Order Request: $ 22,414.00 for a Total Budget Change Order from $460,906.69 to 483,320.69.

C-028-2023 254
Wildscape Engineering, Inc.
855) 816- 6593 / ( 530) 600- 1810
www.wildscape- engineering. com
3 TERMS AND CONDITIONS
The conditions contained in the existing Contract Agreement signed and dated September 10, 2021 will apply to this Change Order.

APPROVAL TO PROCEED
The work can be initiated with a letter of authorization, through acknowledgment of this Scope of Work by signing a copy of this Scope below, or by Purchase Order issued to Wildscape Engineering, Inc.

Scope of Work and Estimated Budget accepted by:

Signature Date
Jason Burke, City Project Manager_______________
Printed Name and Title
Public Works, City of South Lake Tahoe ______ ( 530) 542-6038 Firm Name Phone Number
1740 D Street ___________________
Street Address
South Lake Tahoe_____________ _ CA ____ ___ 96150___
City State Zip Code
For Wildscape Engineering, Inc.

Signature Date
Carol Beahan, President____________
Printed Name and Title
C-028-2023
Jason Burke (Mar 16, 2023 12:02 PDT)
Jason Burke Mar 16, 2023
Carol Beahan (Mar 21, 2023 10:29 PDT)
Carol Beahan Mar 21, 2023
255
ATTACHMENT 1. COST BREAKOUT CHANGES
4 Firm
Lynn Barnett
Associates
Personnel Classification
Project Manager
Lead Engineer
Carol Beahan,
PE/QSD
Civil
Engineer
Restoration
Ecologist
Julie Etra
WBS
Senior H&H
Engineer Dr.

David
Thompson,
PhD, PE
Geotechnical
Engineer
Mark
Schroeder, PE
CAD/GIS/Field
Technician
Landscape
Designer
Admin/Report
Specialist
Jamie Allec
Senior Project
Engineer
Megan Kelly,
P.E.

Senior Staff
Engineer
Staff
Engineer
Environmental
Scientist
Domi Fellers

CEQA/ NEPA
Task Lead Dr.

Dan Tormey,
Ph.D., P.G.

Permitting/
Compliance
Ben Pogue,

MPA,PMP,AIC
P
Senior
Scientist 1
Staff
Scientist 2
Senior Real
Estate Agent
John Almazan
Interwest Sr
Agent
Interwest
Tech Support
Lynn Barnett,
Appraiser
Total
Subtask
Hours
Labor Cost by
Task
Hourly Rate $ 150.00 $ 115.00 $ 140.00 $ 150. 00 $ 170.00 $ 95.00 $ 105.00 $ 75.00 $ 128.00 $ 78.00 $ 74.00 $ 87.00 $ 250.00 $ 195.00 $ 180.00 $ 130.00 $ 175.00 $ 145.00 $ 145.00 $ 125.00 Task Description

1. Project Management, Outreach, Public Meetings, and
Coordination 457 $ 72,380.50

1.1 TAC, Public and Client Meeting Continued Coordination and Participation, Project Management. Includes 60% and 90% Design Review meetings with the City and TAC. 84 32 8 8 36 16 36 16 30 30 5 337 $ 52,939.04

1.2 Phase 2 Kick Off Meeting 6 6 2 6 6 6 8 48 $ 6,879.12

1.3 Planning Commission and City Council Meetings 16 4 6 8 16 16 72 $ 12,562.34

2. Site Surveying 156 $ 16,181.12

2.1 Supplemental Survey for Stormdrain Design, Real property and easement acquisitions, and Bijou Park Creek Hydraulic Model Refinement (includes Direct Costs for Insite Land Survey below) 16 24 2 30 2 4 26 112 $ 12,261.12

2.2 Utility Coordination and Identification - Work cooperatively with utilities to perform potholing of utiliites that cannot be avoided. Includes potholing direct costs listed below. 4 6 1 15 18 44 $ 3,920.00

3. Hydrologic and Hyraulic Analysis 197 $ 26,175.26

3.1 Hydrology and Hydraulics Study for Revised Keller Clean Water Bypass and Wildwood Basin 6 6 2 4 6 8 50 $ 6,726.73

3.2 Updates to PLRM 2 2 16 20 $ 1,948.00

3.3 Bijou Park Creek 2D Hydraulic Model - Set up and run 2D hydraulic model and use results to fine tune desgns. 12 16 48 16 1 99 $ 13,582.34

3.4 Osgood to Wildwood to Lake Hydraulic Capacity Analysis New Task) 2 8 8 28 $ 3,918.19

4. Environmental Documents 466 $ 76,636.00

4.1 Updates to Proposed Project and Alternatives Descriptions draft and final) for NEPA and CEQA 6 2 4 2 2 12 12 12 52 $ 8,326.00

4.2 CEQA Compliance/ Addendum 4 32 40 16 92 $ 16,520.00

4.3 Tribal Notification Letter and Section 106 Letters 2 8 16 26 $ 4,180.00

4.4 Baseline Cultural Assessment and Report 2 2 12 80 96 $ 17,540.00

4.5 JD/Wetlands Survey, Botanical Inventory and Invasive Plant Study, Report and Monitoring Plan 2 140 2 4 16 12 176 $ 25,620.00

4.6 NEPA CatEx Support 2 2 4 8 8 24 $ 4,450.00

5. License Agreements, Special Use Permits and Real Propertry Acquisitions 507 $ 73,989.00

5.1 License Agreements and Special Use Permits 40 0 0 0 40 $ 6,000.00

5.2 TRPA Land Capability Verification 8 8 8 16 $ 4,032.00

5.3 Appraisals 4 20 12 90 126 $ 15,298.00

5.4 Acquistion: Includes 1 Full Acquisition and 2 Partial Acquisitions 2 2 140 144 $ 20,856.00

5.5 Title, Escrow, and Closing (incl support) 2 12 8 135 40 197 $ 27,803.00

6. Permitting 188 $ 27,284.00

6.1 TRPA Permit 4 2 2 8 16 $ 1,604.00

6.2 404/401/1600 permitting, including aquatic resources delineation (1 day site visit and report) 16 16 16 16 24 40 128 $ 20,880.00

6.3 Stormwater Pollution Prevention Plan (SWPPP) 4 24 12 4 44 $ 4,800.00

7.. 60% Design Level PS&E Documents and Draft Design
Report 659 $ 75,944.43

7.1 60% Plans and Technical Specifications 64 36 8 8 64 16 16 64 307 $ 36,461.17

7.2 60% Landscaping and Revegetation PS&E 4 36 10 16 2 4 72 $ 8,822.00

7.3 Draft Project Design Report 24 32 4 28 12 24 48 182 $ 19,520.14

7.4 NEPA/ CEQA Mitigation Design Requirements 4 6 4 14 $ 1,682.00

7.5 Plan Proof Field Visit 8 8 4 4 8 40 $ 4,995.12

7.6 60% Engineer' s Estimate 4 16 4 8 12 44 $ 4,464.00

8. 90% PS&E 294 $ 32,504.38

8.1 90% Plans and Technical Specifications 34 40 8 36 4 2 8 24 48 214 $ 23,314.38

8.2 90% Design Report 16 16 2 4 4 4 8 54 $ 6,296.00

8.3 90% Engineer' s Estimate 4 12 3 3 4 26 $ 2,894.00

9. 100% Bid Documents 226 $ 24,546.00

9.1 100% Admin Plans and Specifications 24 36 24 2 16 16 24 142 $ 15,242.00

9.2 100% Engineer' s Estimate 4 8 2 4 4 22 $ 2,384.00

9.3 100% Final PS&E 16 16 16 2 4 8 62 $ 6,920.00

10. Bid Assistance $ 6,772.00

10.1 Provide responses to bidder's questions 16 8 4 4 4 8 4 4 52 $ 6,772.00

11. Construction Engineering ( CE)$ 15,258.00

11.1 Respond to RFIs and COs. 16 8 4 2 2 6 4 42 $ 5,050.00

11.2 Submittal Review and Response 24 24 4 16 2 8 12 90 $ 10,208.00 LABOR TOTALS 504 400 196 68 18 282 20 30 191 164 354 16 62 156 212 80 30 305 40 95 6027 TOTAL TASKS $ 447,670.69
Supplemental Survey of Bijou Park Creek (RTK/Total Station Rental Costs)$ 1,200.00
Phase 1 Environmental Site Assesment - A&M
Environmental Services $ 2,300.00
Insite Land Surveys - TerraGraphic Survyor: Supplemental Surveying for All Project Sites, Property Boundary and
Easement Surveying for up to three parcels $ 15,000.00
NHC PCSWMM Model Updates $ 1,000.00
Potholing Contractor ($ 4,000/day for up to 3 days)$ 12,000.00 Cultural Records Search/Map Production $ 750.00
Mileage/ Travel Tasks 8-15 $ 3,000.00
Report & Plan Production Costs $ 400.00
DIRECT COST TOTALS $ 35,650.00
TOTAL COSTS $ 483,320.69
WILDSCAPE ENGINEERING INC NTCD Catalyst Environmental Solutions Interwest C-028-2023 256
C-028-2023 Wildscape Engineering Amend. 1
Final Audit Report 2023- 03-21
Created: 2023- 03-16
By: jo Mcdonough ( jmcdonough@cityofslt. us)
Status: Signed
Transaction ID: CBJCHBCAABAAOU7kdbSTxNMIoxAOThopghvG81kMJvVC C-028-2023 Wildscape Engineering Amend. 1" History
Document created by jo Mcdonough ([email protected]) 2023- 03- 16 - 4:48:28 PM GMT- IP address: 128. 92.136. 146 Document emailed to Jason Burke ([email protected]) for signature 2023- 03- 16 - 4:50:59 PM GMT
Email viewed by Jason Burke ( jburke@cityofslt. us)
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City of South Lake Tahoe
Amendment No. 2 to Bijou Park Creek Watershed Restoration Project, Phase 2 Engineering Services Professional Services Agreement with Wildscape Engineering, Inc. (C-106-2021)
The Professional Services Agreement entered into on September 7, 2021, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Wildscape Engineering, Inc. (“CONSULTANT”) is hereby amended as set forth below.

The Contract is hereby revised to add the following,

2. Compensation. Compensation to be paid to the CONSULTANT, is $54,863.40, as described in Exhibit A, Scope of Services. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $538,184.09, without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to Professional Services Agreement with Wildscape Engineering to be executed on June 18, 2024.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: Cody Bass (Jun 26, 2024 12:04 PDT) By:

Cody Bass, Mayor Carol Beahan, P.E. President,
Wildscape Engineering, Inc.

Date: 06/26/2024 _ Date: 07/03/2024
Business License # 006076
APPROVED AS TO FORM: ATTEST:

Heather Stroud (Jun 20, 2024 15:56 PDT) Susan Blankenship (Jun 20, 2024 14:52 PDT) Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit A: Scope of Services
259
EXHIBIT A: SCOPE OF SERVICES
260
May 31, 2024
Ms. Brianna Greenlaw
Public Works Department
City of South Lake Tahoe
1740 D Street
South Lake Tahoe, CA 96150
Wildscape Engineering, Inc.
(855)816-6593 / (530) 600-1810
www.wildscape-engineering.com
Subject: Budget Augment and Line Item Reassignment Request for Bijou Park Creek Phase 2 Restoration Project
To: Brianna Greenlaw,
The following details our current budget augment request and line item re-assignment for the Bijou Park Creek Phase 2 Restoration Project. Attachment 1 provides the updated cost spreadsheet reflecting the proposed changes.

Existing Task Budget Increases
Subtask 1.4 Project Management, Outreach, Public Meetings, and Coordination: Additional management efforts are needed to move the highest priority and funded project, the Rockwood to Blackwood Project, forward to final construction documents and permits. Additional coordination tasks include, but are not limited, to the following:
 Separating the specific project site plans into an individual plan set and technical specifications package.
 New topographic and property boundary surveying of the recently acquired 3707 Blackwood Road parcel where the new storm drain system will outlet.  Additional potholing effort at 3740 Blackwood Road to determine all lateral connections that will need to be addressed as part of the upgraded storm drain system.  Additional consultation with TRPA and Lahontan Regional Water Quality Control Board to move the project through an expedited permit process.

An additional 8 hours of Project Management by Wildscape and 6 hours by NTCD to manage the Rockwood to Blackwood project through construction bidding. Augment Cost: $1,968.00 Subtask 2.3 Supplemental Potholing and Repaving to Capture Existing Utilities at all Sites.

An extensive number of project sites had existing utilities that needed to be captured in the Watershed Improvement Project 90% Plans requiring potholing and additional surveying and repaving where potholing had to be done in the paved right-of-way. Wildscape Engineering has already paid the overages in full as follows: to the Contractor, Ferguson Excavating, $5,489.02 largely for their subcontracted paving effort and to the Surveyor, TerraGraphic $1,874.38 for the multiple site surveying of utility markings and depths. Wildscape Engineering did not apply a subcontractor mark up to this cost.

Augment Cost: $1,440 ($7363.40 Covered under Line Item Reassignment see below) Subtask 2.4 3707 Blackwood Road Property Boundary and Topographic Survey: Lumos and Associates will conduct a property boundary survey of the 3707 Blackwood Road parcel recently acquired 1 261
Wildscape Engineering, Inc.
(855)816-6593 / (530) 600-1810
www.wildscape-engineering.com
by the City of South Lake Tahoe in support of the final 100% designs and permitting for Rockwood to Blackwood storm drain outfall and swale which need to clearly designate the boundary between the USDA Forest Service parcel and City owned parcel.

The design engineers under this task augment will incorporate the new topographic/property boundary survey information into the final Rockwood to Blackwood plans and update the outlet swale/grading and revegetation plans to ensure the storm drain discharge reaches Bijou Park Creek SEZ without impacting the adjacent private properties to the northwest and southeast.

Augment Cost: $594 ($8,444 covered under Line Item Re-assignment see below)

3.3 Bijou Park Creek 2D Hydraulic Model Updates: The senior water resource engineer will update and run the HEC-RAS 2D hydraulic model incorporating the new outfall designs at 3707 Blackwood Road now that the City has acquired the parcel. The engineer will also update and run proposed conditions at Upper BPC following some design adjustments that were made to ensure effectiveness and stability.

Augment Cost: $0 ($5,400 covered under Line Item Re-assignment see below)

4.7 Additional Wetland Delineation: The expanded area south of Shirley was not captured in the original wetland delineation. It is expected to be categorized as SEZ, however for the final NEPA document a wetland delineation needs to be conducted in late May/early June 2024 by the botanist (Julie Etra of WBS).

Augment Cost: $3,580

6.4 Additional Permitting: Provides additional time and effort to consult with the resource agencies in order to expedite the permit process for Rockwood to Blackwood as an individual project and develop separate permit applications for the different project phases including Bijou Park Creek SEZ Enhancement and Bijou Park Creek Watershed Improvement Project.

Augment Cost: $6,628

9.4 Rockwood to Blackwood Additional Potholing/Design Elements:

Nevada Tahoe Conservation District engineers worked with the City and utility providers to create a potholing exhibit for a subcontractor to collect additional data for the final design and bid package for the Rockwood to Blackwood Drainage Improvement. NTCD will utilize the data collected from the potholing and survey at 3707 Blackwood to prepare a final design for the Rockwood to Blackwood Drainage Project for bid in 2024.

Augment Cost: $14,600
New Task Budget

6.5 Caltrans Technical Reports for Osgood Basin Overflow: In order to acquire permissions from Caltrans to connect to an existing Caltrans stormwater system and eliminate the need to convey stormwater across Sonora and down Osgood which is extremely challenging due to the minimal slope along this alignment, the design engineers will consult with and develop the required Caltrans technical documents. These include a targeted Hydrology and Hydraulics Study Report per Caltrans guidance to define and demonstrate the feasibility of conveying overflow from the expanded Osgood East basin to an existing outfall pipe that is connected to a Caltrans storm drain system. A Stormwater Data Report will also likely be required and completed under this task. 2 262
Total Budget Augment Request: $53,663.40 for a Total Budget Change Order from $483,320.69 to $536,984.09.

Augment Cost: $4,846
Wildscape Engineering, Inc.
(855)816-6593 / (530) 600-1810
www.wildscape-engineering.com
Line Item Reassignment Replenish
In order to move the Rockwood to Blackwood individual project to bid for construction in 2024 a survey and updated hydraulic model runs of the City acquired parcel (3707 Blackwood Rd) were needed to be expedited and so the City re-assigned Task 10 Bid Assistance and Task 11 Construction Engineering line items in the amounts of $5,949.40 and $15,258 respectively to be applied towards those efforts listed above.

This Task would replenish those two task line items so that the design team can support the City through the bidding and construction phases of the remaining projects.

Task 10 Cost: $5,949.40
Task 10 Cost: $15,258.00
Table 1. Total New Costs
Subtask 1.4 Additional Management $1,968
Subtask 2.3 Additional
Potholing/Paving
$1,440 $7,363.40 covered
under line item
reassignment
Subtask 2.4 Additional Survey $594 $8,444 covered under line item reassignment
Subtask 3.3 Additional Hydraulic
Modeling
0 $5400 covered under
line item reassignment.

Subtask 4.7 Additional Wetland
Delineation
$3,580
Subtask 6.4 Additional Permitting $6,628
Subtask 6.5 New Caltrans technical
report effort
$4,846
Subtask 9.4 Additional Potholing
efforts/designs for
Rockwood to Blackwood
$14,600
Subtask 10 Replenish borrowed Bid
Support line item
$5,949.40
Subtask 11 Replenish borrowed Bid
Construction Engineering
line item
$15,258.00
TOTAL $54,863.40
3 263
ATTACHMENT 1. COST BREAKOUT CHANGES
Firm WILDSCAPE ENGINEERING INC NTCD Catalyst Environmental Solutions Interwest Lynn Barnett
&Associates
Personnel Classification
Project Manager
Lead Engineer
Carol Beahan,
PE/QSD
Civil
Engineer
Restoration
Ecologist
Julie Etra
WBS
Senior H&H
Engineer Dr.

David
Thompson,
PhD, PE
Geotechnical
Engineer
Mark
Schroeder, PE
CAD/GIS/Field
Technician
Landscape
Designer
Admin/Report
Specialist
Jamie Allec
Senior Project
Engineer
Megan Kelly,
P.E.

Senior Staff
Engineer
Staff
Engineer
Environmental
Scientist
Domi Fellers

CEQA/NEPA
Task Lead Dr.

Dan Tormey,
Ph.D., P.G.

Permitting/
Compliance
Ben Pogue,

MPA,PMP,AIC
P
Senior
Scientist 1
Staff
Scientist 2
Senior Real
Estate Agent
John Almazan
Interwest Sr
Agent
Interwest
Tech Support
Lynn Barnett,
Appraiser
Ferguson
Excavating
TerraGraphic
Surveyor
Lumos &
Associates
Total
Subtask
Hours
Labor Cost by
Task
Hourly Rate $150.00 $115.00 $140.00 $150.00 $170.00 $95.00 $105.00 $75.00 $128.00 $78.00 $74.00 $87.00 $250.00 $195.00 $180.00 $130.00 $175.00 $145.00 $145.00 $125.00 Task Description

1. Project Management, Outreach, Public Meetings, and Coordination 457 $74,348.50

1.1 TAC, Public and Client Meeting Continued Coordination and Participation, Project Management.

Includes 60% and 90% Design Review meetings with the City and TAC. 84 32 8 8 36 16 36 16 30 30 5 337 $52,939.04

1.2 Phase 2 Kick Off Meeting 6 6 2 6 6 6 8 48 $6,879.12

1.3 Planning Commission and City Council Meetings 16 4 6 8 16 16 72 $12,562.34

1.4 Additional Management for extended project effort 8 6 $1,968.00

2. Site Surveying 156 $34,022.52

2.3 Potholing Overage (due to amount of surveying and repaving that had to be done to capture all project sites). 2 16 $5,489.02 $1,874.38 $8,803.40

2.4 3707 Property Boundary Survey (Lumos & Associates) & Incorporation of City Topographic Survey 2 2 2 8 7700 $9,038.00

3. Hydrologic and Hyraulic Analysis 197 $31,575.26

3.1 Hydrology and Hydraulics Study for Revised Keller Clean Water Bypass and Wildwood Basin 6 6 2 4 6 8 50 $6,726.73

3.2 Updates to PLRM 2 2 16 20 $1,948.00

3.3 Bijou Park Creek 2D Hydraulic Model - Set up and run 2D hydraulic model and use results to fine tune desgns. 12 16 48 16 1 99 $13,582.34

3.3 Bijou Park Creek 2D Hydraulic Model - Update and run new outfall location at Blackwood Road and run proposed conditions at Upper BPC 36 $5,400.00

3.4 Osgood to Wildwood to Lake Hydraulic Capacity Analysis (New Task) 2 8 8 28 $3,918.19

4. Environmental Documents 466 $80,216.00

4.1 Updates to Proposed Project and Alternatives Descriptions (draft and final) for NEPA and CEQA 6 2 4 2 2 12 12 12 52 $8,326.00

4.2 CEQA Compliance/Addendum 4 32 40 16 92 $16,520.00

4.3 Tribal Notification Letter and Section 106 Letters 2 8 16 26 $4,180.00

4.4 Baseline Cultural Assessment and Report 2 2 12 80 96 $17,540.00

4.5 JD/Wetlands Survey, Botanical Inventory and Invasive Plant Study, Report and Monitoring Plan 2 140 2 4 16 12 176 $25,620.00

4.6 NEPA CatEx Support 2 2 4 8 8 24 $4,450.00

4.7 Additional wetland delination for area south of Shirley. 24.5 2 $3,580.00

5. License Agreements, Special Use Permits and Real Propertry Acquisitions 507 $73,989.00

5.1 License Agreements and Special Use Permits 40 0 0 0 40 $6,000.00

5.2 TRPA Land Capability Verification 8 8 8 16 $4,032.00

5.3 Appraisals 4 20 12 90 126 $15,298.00

5.4 Acquistion: Includes 1 Full Acquisition and 2 Partial Acquisitions 2 2 140 144 $20,856.00

5.5 Title, Escrow, and Closing (incl support) 2 12 8 135 40 197 $27,803.00

6. Permitting 188 $38,758.00

6.1 TRPA Permit 4 2 2 8 16 $1,604.00

6.2 404/401/1600 permitting, including aquatic resources delineation (1 day site visit and report) 16 16 16 16 24 40 128 $20,880.00

6.3 Stormwater Pollution Prevention Plan (SWPPP) 4 24 12 4 44 $4,800.00

6.4 Additional permitting needs, splitting projects into separate phases.

6.5 Caltrans Technical Reports for Osgood Basin Overflow 24 8
16 20 6
4 2
4 2
4 $6,628.00
$4,846.00

7. 60% Design Level PS&E Documents and Draft Design Report 659 $75,944.43

7.1 60% Plans and Technical Specifications 64 36 8 8 64 16 16 64 307 $36,461.17

7.2 60% Landscaping and Revegetation PS&E 4 36 10 16 2 4 72 $8,822.00

7.3 Draft Project Design Report 24 32 4 28 12 24 48 182 $19,520.14

7.4 NEPA/CEQA Mitigation Design Requirements 4 6 4 14 $1,682.00

7.5 Plan Proof Field Visit 8 8 4 4 8 40 $4,995.12

7.6 60% Engineer's Estimate 4 16 4 8 12 44 $4,464.00

8. 90% PS&E 294 $32,504.38

8.1 90% Plans and Technical Specifications 34 40 8 36 4 2 8 24 48 214 $23,314.38

8.2 90% Design Report 16 16 2 4 4 4 8 54 $6,296.00

8.3 90% Engineer's Estimate 4 12 3 3 4 26 $2,894.00

9. 100% Bid Documents 226 $39,146.00

9.1 100% Admin Plans and Specifications 24 36 24 2 16 16 24 142 $15,242.00

9.2 100% Engineer's Estimate 4 8 2 4 4 22 $2,384.00

9.3 100% Final PS&E 16 16 16 2 4 8 62 $6,920.00

9.4 Rockwood to Blackwood Additional Potholing/Design Elements 4 40 120 $14,600.00

10. Bid Assistance $6,772.00

10.1 Provide responses to bidder's questions 16 8 4 4 4 8 4 4 52 $6,772.00

11. Construction Engineering (CE) $15,258.00

11.1 Respond to RFIs and COs. 16 8 4 2 2 6 4 42 $5,050.00

11.2 Submittal Review and Response 24 24 4 16 2 8 12 90 $10,208.00 LABOR TOTALS 550 436 220.5 110 18 290 20 32 247 164 502 16 62 156 212 80 30 305 40 95 6027 TOTAL TASKS $502,534.09
Supplemental Survey of Bijou Park Creek (RTK/Total Station Rental Costs) $1,200.00 Phase 1 Environmental Site Assesment - A&M Environmental Services $2,300.00 Insite Land Surveys - TerraGraphic Survyor: Supplemental Surveying for All Project Sites, Property Boundary and Easement Surveying for up to three parcels $15,000.00 NHC PCSWMM Model Updates $1,000.00
Potholing Contractor ($4,000/day for up to 3 days) $12,000.00 Cultural Records Search/Map Production $750.00
Mileage/Travel Tasks 8-15 $3,000.00
Report & Plan Production Costs $400.00
DIRECT COST TOTALS $35,650.00
TOTAL COSTS $538,184.09
5 264
C-136-2024 Wildscape Engineering
Final Audit Report 2024-07-03
"C-136-2024 Wildscape Engineering" History
Document created by Michelle Davis ([email protected]) 2024-06-20 - 9:50:13 PM GMT
Document emailed to Susan Blankenship ([email protected]) for signature 2024-06-20 - 9:50:17 PM GMT
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Signature Date: 2024-06-26 - 7:04:54 PM GMT - Time Source: server Created: 2024-06-20
By:

Status:

Transaction ID:

Michelle Davis ([email protected])
Signed
CBJCHBCAABAAdX2k3s8cllbtCmjEJOe2P2ECoC63T4Cy
265
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266
C-007-2025
City of South Lake Tahoe
Amendment No. 3 to Bijou Park Creek Watershed Restoration Project, Phase 2 Engineering Services Professional Services Agreement with Wildscape Engineering, Inc. (C-106-2021)
The Professional Services Agreement entered into on September 7, 2021, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Wildscape Engineering, Inc. (“CONSULTANT”) is hereby amended as set forth below.

The Contract is hereby revised to add the following,

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated September 7, 2021, to the Professional Services Agreement adds the work described within attached Exhibit, Scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project, attached hereto and incorporated herein by reference.

2. Compensation. Compensation to be paid to the CONSULTANT, is $17,074.42, as described in Exhibit, Scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $555,258.51, without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to Professional Services Agreement with Wildscape Engineering to be executed on January 14, 2025.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: Tamara Wallace (Jan 1 _5 , 2025 15:11 PST) By:

Tamara Wallace, Mayor Carol Beahan, P.E. President,
Wildscape Engineering, Inc.

Date: _
Jan 15, 2025 Date: Jan 16, 2025
Business License # 006076
APPROVED AS TO FORM: ATTEST:

Heather Stroud (Jan 1 5_, 2025 15:10 PST) _Susan Blankenship (Jan 1_5 , 2025 10:50 PST) Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit: Scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project
267
1 C-007-2025

WI LDSCAPE
EJrfGIN[E�IMQ
Civil and Restoration Design Services
www.wi/dscape-enqineerinq.com
{530} 600-1810
December 23, 2024
Brianna Greenlaw
Project Manager
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA 96150
Re: Scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project
The following is our proposed scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project scheduled for construction in 2025 for a total not to exceed cost of $17,074.42. For the detailed cost breakdown see Table 1 on page 3.

Construction Engineering and Support Services Scope
Task 1 Project Management

1.1 Project Management and Coordination: Understanding that it will be critical to provide timely and accurate responses to keep construction moving, the Project manager will manage timelines and communications and coordinate with the City and design engineers to prevent any delays in construction. This task also includes time for invoicing and related administrative efforts.

Task 2 Construction Engineering

2.1 Respond to Request for Information and Change Orders: Design engineers will review Requests for Information and provide draft responses within an agreed upon time frame for City review in order to prevent any delays to construction and will discuss all Change Order requests with the City Project Manager in order to protect the City's interests. and final formal responses incorporating any City input. Assumes up to 20 RFis and cos combined.

2.2 Submittal Review and Response This task provides time to review Contractor submittals, shop drawings and material samples and provide draft and final responses in coordination with the City Project Manager. The formal response template will be provided to the City for review and acceptance and will cover a range of responses likely including "Reviewed No Exceptions Taken", "Provide Additional Information", Make Noted Corrections and Resubmit".

2.3 Respond to Field Fit Changes: The Design Engineer to meet with Contractor and City Project Manager or Inspector on site to assess new information or challenges in the field during construction and provide modifications to designs if and when needed. Assumes up to 5 site visits to address field fit change needs working with the Contractor and the City Project Manager or Inspector and time to incorporate those changes into plan revisions.

Deliverables:
• Draft and City Approved Responses to Rfls and CO Requests and Contractor Submittals • Revisions to Plans if necessary
268
2 C-007-2025

WI LDSCAPE
E;NGINEeijlN:l
Civil and Restoration Design Services
www.wildscape-enqineerinq.com
{530} 600-1810
Please contact me if you have questions or need additional information. We look forward to continuing to support the City of South Lake Tahoe on this important project.

Sincerely,
Carol Beahan, PE, QSD, President
[email protected]
(530) 600-1810 / (415) 517-1375 cell
269
3 C-007-2025

WI LDSCAPE
ENGINE::Rl:"lil•::i
Civil and Restoration Design Services
www.wildscape-enqineerinq.com
{530} 600-1810
,
l
Project Manager
Carol Beahan,
PE/QSD
S180.30
15 15
Ci-,1
Engineer
Brooke
Ahmed
$141.00
4 4
Restoration
Ecologist
Julie Etra
WBS
S150.00
4 4
8 CAD!QSP Field
Techni�ian
John Ale cmder
$102.25
4 4
Adm•:ifR?.oJrt
Spec1al1:;t
J�1ll!B Ailtt::

S94.50
8 8
Senior Project
Engineer Megan Start Engineer
Kelly, PE Total
Task Hours
$165.00 S115.00
5 28
5 20 25
5 25 34
5 25 42
20 70 129
Labor Cost
Personnel Classification by Task
Hourly Rate
Task Description

1. Project Managenient and Coordination $4,285.50

1.1 Project Management and Coordination: Project
manager will manage formal responses, timelines and
communications and coordinate with the City and design
team lo ensure that responses lo RFts, COs and
Submillals are pro\<ded in a timely manner to pre\<ant any delays in construction. This task also includes time for imoicing and related administrati-..e efforts, S4,285.50

2. Construction Engineering (CE) $12,698.00

2.1 Respond to RFls and COs Design engineers will
re-,ew Requests for lnlonmation and Change Orders and
pro\iide draft responses for City re'vtew and final formal responses incorporating any City input. Assumes up to 20 RFls and COs combined. S3,125 00
2 2 Submittal Re-,ew and Response: Assumes re-,ew and
response to up to 25 submittals. Design engineers will
re\Aew and pro\-tde draft responses for the City's review in a timely manner and incorporate City comment as needed to produce a final fonmal response to submittals. Also
includes time ror the restoration specialist to relriew and pro-,de responses to re\<agetation related RFts, field fit changes and submittals S4,300 00
2 3 Respond to Field Fil Changes:Design Engineer to meet with Contractor and City Project Manager or Inspector on site to assess new information or challenges in the field during construction and pro\Ade modifications to designs i and when needed. Assumes up to 5 site .isits to address field fit change needs ',\On<ing with tho Coo,tractor and the City Project Manager ot Inspector and time 10 Incorporate those changes 111to plan rc,!sions. S5,273.00

LABOR TOTALS
TOTAL TASKS $16,983.50
Mileage, $50.92
Report & Plan Production Costs $40.0(
DIRECT COST TOTALS S90.9Z
TOTAL COSTS $17,074.42!
270
Created:

By:

Status:
2025-01-15
Michelle Davis ([email protected])
Signed
Transaction ID: CBJCHBCAABAAUD2h7bLIFNbf1TZFbl67dugqsmeZTjEu C-007-2025 Wildscape Engineering Amendment
3 Final Audit Report 2025-01-17
"C-007-2025 Wildscape Engineering Amendment 3" History
Document created by Michelle Davis ([email protected]) 2025-01-15 - 6:23:12 PM GMT
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2025-01-17 - 0:25:20 AM GMT
272

CITY OF SOUTH LAKE TAHOE

RATIFICATION OF AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT
This Amendment to the Professional Services Agreement between the City of South Lake Tahoe, a municipal corporation ("City"), and Wildscape Engineering, Inc. ("Consultant") is entered into and effective as of the 20th day of October 2025, extending and amending the Professional Services Agreement ("Agreement") dated September 7, 2021. C-106-2021

RECITALS
A. On September 7, 2021, the City entered into the Agreement with Consultant to provide engineering services for the Upper Bijou Park Creek Watershed Restoration Project.

B. The Agreement expired on September 7, 2025 and Consultant continued to perform work on the services specified therein without the benefit of an amendment to the Agreement.

C. The Parties now desire to alter the Agreement's Term to allow Consultant additional time to complete the Scope of Services.

AGREEMENT
The Agreement is hereby extended and will now terminate no later than December 31, 2027. Time is of the essence, and failure of Consultant to perform the services required by this Agreement, as amended, by December 31, 2027 shall constitute a material breach of the Agreement as amended.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

John Dickinson,
Interim Director of Public Works
Carol Beahan, P.E.,
President
Business License # 006076
C-242-2025
273
Purchase Order urchase Agreement_D_ Construction D
�
�

CONTRACT /AGREEMENTAUTHORIZATION ROUTING FORM
STAFF

CONTACT

INFORMATION

CONTRACT/

AGREEMENT
INFO.

BUDGET

INFORMATION
Type of
Contract
• NAME: Brianna Greenlaw
• DEPARTMENT: Public Works
• PHONE: 530-542-6042
• DATE OF SUBMITTAL: 10/15/25
• NAME:Wildscape Engineering, Inc.
• CON TRACTOR/CONSULTANT: Consultant
• START: 10/20/25 END: 12/31/27 OPTION TO RENEW:
• AMOUNT OF CONTRACT:$ NIA - time extension/ratificatia ACCOUNT NO.: 30140051-48020 Bijou Park Creek Resto-Engineering&Design • BUDGET AVAILABLE:

FUNDING VERIFIED:

GRANT FUNDING? Source Federal? YesO NoO
Professional Services Agreement fil_ Licensell_ MOU LJLease 0 Revenue Contract�eration/Concession Agreement IJ_ Deii.D_ Maintenance Agree m,t Public Works Contract O.

Vehicle�
Motorized Equipment IT/Electronic Equipment D
Brief Description:

This PSA amendment is ratifying the contract that expired 9/7/25 and extending it through 12/31/27.

Does this contract involve the following: construction, reconstruction, alteration, renovation, improvement, demolition, painti e-painting, and/or repair work involving any publicly owned, leased, or operated facility? Yes__Q_ No� If yes, forward to Public Works for review
(Public Works Director authorization required)
Does this contract require special permitti nvironmental review, CEQA/NEPA, Planning Dept. review, Commission approval? Yes� No---lt.J_ If yes, forward to Development Services Department for review (Director of Developmental Services authorization required) Reviewing Authority Signature Date Signed
Department Head
Public Works Director (where applicable)
Oct 27, 2025
Dev. Services Director
(where applicable)
Finance Director Oct 29, 2025
City Attorney
City Manager
City Clerk
Oct 29, 2025
Heather Stroud (Oct 29, 2025 10:57:03 PDT)
Oct 29, 2025
Joseph Irvin (Oct 29, 2025 15:24:01 EDT)
Susan Blankenship (Oct 29, 2025 12:55:36 PDT)
City Council Meeting Date (over $60K or where applicable):

It)
Oct 29, 2025
274
C-106-2021 Wildscape Engineering
Final Audit Report 2025-10-29
"C-106-2021 Wildscape Engineering" History
Document created by Kelli Durocher ([email protected]) 2025-10-28 - 4:39:22 PM GMT
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2025-10-29 - 7:23:43 PM GMT
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Created: 2025-10-28
By:

Status:

Transaction ID:

Kelli Durocher ([email protected])
Signed
CBJCHBCAABAA13ABX4-sOt81ypzocPgc7HJ264beytKk
275
Email viewed by Susan Blankenship ([email protected]) 2025-10-29 - 7:54:54 PM GMT
Document e-signed by Susan Blankenship ([email protected]) Signature Date: 2025-10-29 - 7:55:36 PM GMT - Time Source: server Agreement completed.
2025-10-29 - 7:55:36 PM GMT
276
City of South Lake Tahoe
Amendment No. 5 to Bijou Park Creek Watershed Restoration Project, Phase 2 Engineering Services Professional Services Agreement with Wildscape Engineering, Inc. (C-106-2021)
The Professional Services Agreement entered into on September 7, 2021, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and Wildscape Engineering, Inc. (“CONSULTANT”) is hereby amended as set forth below.

The Contract is hereby revised to add the following,

1. Scope of Services. In addition to the Scope of Services specified within the original Professional Services Agreement, dated September 7, 2021, to the Professional Services Agreement adds the work described within attached Exhibit, Scope for Final Bid Documents, Permits & Design Oversight for Remaining Individual Project Sites and Scope for QSP SWPPP Support Services at Rockwood to Blackwood and Aloha Basin, attached hereto and incorporated herein by reference.

2. Compensation. Compensation to be paid to the CONSULTANT, is $150,000, as described in staff report. This is a portion of the funding needed to provide services in Exhibit, Scope for Final Bid Documents, Permits & Design Oversight for Remaining Individual Project Sites and Scope for QSP SWPPP Support Services at Rockwood to Blackwood and Aloha Basin. In no case shall CONSULTANT compensation for work completed under this Amendment exceed the amended amount of $705,258.51, without written authorization from the CITY. Payment by the CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the CITY at the time of payment.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 5 to Professional Services Agreement with Wildscape Engineering to be executed on November 4, 2025.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Mayor Carol Beahan, P.E. President,
Wildscape Engineering, Inc.

Date: _________________________ Date: _________________________

Business License # 006076
APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Heather Stroud, City Attorney Susan Blankenship, City Clerk Exhibit: Scope for Construction Engineering and Support Services on the Rockwood to Blackwood Drainage Improvement Project and Scope for QSP SWPPP Support Services at Rockwood to Blackwood and Aloha Basin
277
Prepared for
Public Works Department
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA
96150
Submitted by
Wildscape Engineering Inc.

South Lake Tahoe, CA
April 15, 2025
Bijou Park Creek Watershed Restoration
Scope for Final Bid Documents, Permits & Design
Oversight for Remaining Individual Project Sites
278
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
April 15, 2025
Brianna Greenlaw
Project Manager
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA 96150
Re: Additional Scope for Engineering and Planning Services for the Remaining Bijou Park Creek Watershed Restoration Project Sites
Dear Ms. Greenlaw,
Respectfully submitted is our request for additional scope to separate and implement the remaining six of nine Bijou Park Creek project sites as individual construction documents and permit approvals rather than continue under the current comprehensive Bijou Park Creek Watershed Improvement Project construction documents. Separation into individual project construction packages was requested by the City of South Lake Tahoe in order to take advantage of different available funding opportunities. Three of the nine project sites have already been separated and completed with two of the three, Rockwood to Blackwood and Aloha Basin, scheduled for construction in 2025 and Bijou Park Creek SEZ Enhancement scheduled for construction in 2026.

The remaining six project sites that would be separated and completed under this proposed scope are as follows:

1. Needle Peak Localized Treatment

2. Ski Run Diversion

3. Bijou School Frontage Drainage Improvements

4. Osgood Basin East Expansion

5. Shirley to Whole Foods

6. Pioneer Crossing
Wildscape Engineering, Inc. is pleased to continue to provide professional engineering and related services to advance the stormwater collection, conveyance, and treatment improvements for the Bijou Park Creek Watershed to final construction documents, permit approvals and implementation.

Please contact me if you have questions or need additional information. Our entire team looks forward to finishing the full watershed wide drainage and water quality projects.

Sincerely,
Carol Beahan, PE, QSD, President
[email protected]
(530) 600-1810 / (415) 517-1375 cell
279
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
1 I. SCOPE OF WORK

OVERVIEW
The following scope covers separating out six of the nine project sites that are currently part of the larger Bijou Park Creek Restoration and Watershed Improvement Project (WSIP) per the City of South Lake Tahoe’s request in order to take advantage of different funding sources and construction seasons. Three of the nine projects have already been carried forward to final construction documents and permits, two of which the City has already advertised for bid, the Rockwood to Blackwood Project and the Aloha Basin, the first of which has been awarded and is scheduled to start construction in May 205. The third project, Bijou Park Creek SEZ Enhancement Project will be constructed by the USDA Forest Service Lake Tahoe Basin Management Unit in 2026. Another project, Keller Clean Water Bypass was separated at 60% designs to be addressed at a later time under a separate effort and is not included in this scope.

The remaining six project sites that would be separated from the larger WSIP plan set and completed under this scope are as follows:

1. Needle Peak Localized Treatment

2. Ski Run Diversion

3. Bijou School Frontage Drainage Improvements

4. Osgood Basin East Expansion

5. Shirley to Whole Foods

6. Pioneer Crossing
In order to develop final construction documents for the individual projects additional potholing, surveying, and drafting will be needed, then each project will need to have individual permit applications developed and agency representatives consulted and each project will also require individual bid support and design oversight during construction. In addition to these tasks, the Rockwood to Blackwood project impacts a small jurisdictional wetland at the new storm drain pipe outfall and will require mitigation monitoring and reporting for up to five years.

PROJECT WORK TASKS AND APPROACH
The following describes the project work tasks involved in bringing the remaining six project sites to completion. Table 1 on page 8 provides the detailed costs. 280
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
2 TASK 1. PROJECT MANAGEMENT & COORDINATION

1.1 Project Management & Meetings
The Project Manager will coordinate directly with the City of South Lake Tahoe (City) Project Manager and the design team members to manage the schedule and the quality of all submittals.

This task includes time to prepare for and participate in meetings with City staff and/or TAC members if and when needed. Assumes up to 4 meetings on an as-needed basis with City staff and resource agency representatives to review design documents and permit needs.

1.2 Planning Commission and/or City Council Meetings
This task covers time to prepare for and participate in up to 2 meetings, either Planning Commission and/or the City Council to appraise them of milestones, accomplishments, and deliverables on an as-needed basis.

The regularly scheduled meetings of these bodies provide an opportunity to update and solicit feedback from both the council and commission members.

TASK 2. UTILITY COORDINATION, POTHOLING AND SITE SURVEYING There remains some potential utility conflicts in the proposed improvement areas, particularly in the paved right of way where the City Engineer at the time of the original potholing effort instructed the potholing/survey crew to postpone the remainder of the investigative work in order to limit the amount of disturbance and pavement patching that was going to be needed.

This task will involve working cooperatively with the utilities to perform potholing of utilities that cannot be avoided. Coordinate and conduct potholing and surveying to identify locations of existing utilities in the vicinity of proposed improvements at the 6 remaining project sites.

Task 2 Deliverables:
• All survey control and survey data points as CAD files. 281
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
3 TASK 3. HYDROLOGIC AND HYDRAULIC ANALYSIS
In order to avoid the cost and challenge of conveying the overflow from expanded Osgood East across Sonora and down Osgood to outlet at Wildwood basin as originally designed the team has been investigating tying the outflow into the existing Caltrans 12-inch storm drain pipe on the north end of Osgood Basin east.

Additional H&H analysis is needed as described below in order to confirm and report to Caltrans that the additional flow from Osgood East could be easily conveyed within their infrastructure with no negative impacts.

Osgood East Pond Discharge to Existing 12-Inch RCP
An energy equation was written from the inlet to the system to first junction manhole adjacent to Highway US

50. The calculations to estimate the capacity of the inlet are documented on a separate figure. With an estimated available energy of 2.3 ft, the capacity of the 12-inch RCP is about 2 cubic feet per second.

Comparing this estimate of culvert capacity to the hydrograph discharges from the NHC report indicates that there might be sufficient capacity to route flows to the existing Caltrans culvert pipe and avoid construction of the existing alternative to convey flows from Osgood East to the Wildwood basins. Evaluation of this alternative would be undertaken using the EPA Stormwater Management Model (SWMM) because it offers routing of flows through the system. (It is an unsteady state numerical model.) SWMM is useful because it was designed for design and analysis of urban drainage systems.

What we would need to complete the proposed analysis comprises:
• The NHC hydrograph of flow from the hydraulic splitter at the Osgood West outfall to the Osgood East Pond (the models used to develop the hydrograph would be good to have) • As-built drawings or surveyed elevations of the inlet to the Caltrans drainage system • Master Drainage Plan and Lumos HEC-HMS models of the contributing watersheds • Caltrans drainage calculations for their drainage network The approach would be to create a SWMM model of the area of interest, including the Caltrans drainage system to its outfall into Lake Tahoe1. SWMM would be used to estimate flows contributing to the system, route the NHC hydrograph through the Osgood East Pond and into the Caltrans drainage system, and compute the hydraulics of the system for the existing condition and proposed system (with Osgood East constructed). The objective is to determine whether sufficient capacity exists to convey flows from the flow splitter at the outlet of Osgood West, through the proposed Osgood East Pond and into the Caltrans drainage system.

Task 3 Deliverables:
• SWMM results and letter report
• Final H&H report for Caltrans review and approval
282
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
4 TASK 4 LICENSE AGREEMENTS AND SPECIAL USE PERMITS

4.1 TRPA Land Capability Verification
The team will coordinate with TRPA to conduct Land Capability Verification analysis on the properties for each of the individual projects within the City rights-of-way, land acquisitions (should there be any), and assist the City with resolving surface coverage related permit conditions that may be required within the TRPA permit for the project. We will include existing condition and proposed conditions Land Capability/Coverage tables on the project construction plans.

4.2 Appraisals
An appraisal of up to three parcels identified for easements or acquisition will be completed in conformance with federal and state policy. Each property owner will be contacted by the consulting firm and given the opportunity to accompany the appraiser during the appraisal. The City’s Project Manager will also be given the opportunity to attend. We will prepare an appraisal report containing at a minimum, the following information:
• The purpose and function of the appraisal, including limiting factors and conditions; • A description of the physical characteristics of the property being acquired in addition to the highest and best use of the property;
• A discussion of all relevant and reliable approaches to value. In most cases this will necessitate the use of the sales comparison approach only;
• A description of comparable sales relied on in the determination of value; • A statement of the value of the property rights to be acquired, including damages to the remainder; • A signed certification of the appraiser and the effective dated of the valuation.

4.3 Acquisition
Acquisition services may include making contacts with property owners of all subject parcels for the purpose of negotiating purchase price of real property or easements. Consultant will assume the responsibility of coordination and management of the negotiation process. Services will include the following; • Preparing the offer letter and other related documents based on the appraised and accepted fair market value;
• Statement that City may take property by eminent domain for full or partial acquisitions in the event negotiations fail;
• Notification in accordance with California Code of Civil Procedure Section 1263.025 that the property owner is entitled to obtain an independent appraisal, and should the property owner elect to do so, City will pay for the actual reasonable costs up to $5,000: the independent appraisal shall be conducted by an appraiser licensed by the Office of Real Estate Appraisers; • Summary Statement Relating to the Purchase of Real Property or Interest therein; • Purchase and Sale Agreement or Easement Acquisition Agreement for Public Purposes, as applicable;
• Preparing the purchase agreement and conveyance documents; • Delivering offer letter and conveyance documents to the City and Caltrans for review and approval; 283
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
5 • Making City requested changes as appropriate;
• Meeting with property owners to discuss the project in general, reviewing easement exhibits and legal descriptions, confirming property owner and occupant information and delivering and explaining the official first written offer;
• Maintaining follow-up contact information for property owners; • Receiving and responding to property owner inquires either verbally or in writing and making record of such correspondence;
• Maintaining contact reports for each parcel;
• Continuing negotiations with property owners until agreement is reached; and • Transmitting signed agreements to the City promptly for acceptance and processing.

4.4 Title, Escrow, and Closing
We will assume responsibility to ensure all closings are completed in a timely manner by continuing coordination with the Title Company handling the escrows. We will work closely with the Title Company to ensure quality title is obtained. Services will include:
• Reviewing the updated title. The City will obtain updated preliminary title reports for review. • Opening escrow, deposit funds and documents, prepare escrow instructions and monitor closing of escrows.
• Assisting the Title Company with releasing any liens, mortgages, or encumbrances of record. • Preparing warrant requests to the City with proper supporting documentation including recommended resolutions to escrow related issues.
• Coordinating the clearing of tax requirements and assessments. • Attending all meetings and facilitating all closings. • Ensuring final title policies only contain exceptions that the City is willing to accept. • Submitting a completed property acquisition report for each property, including transfer of all pertinent related documents to the City.

TASK 5. PERMITTING
Permitting has been completed for the first three projects already scheduled for construction; however additional permitting will be required for each of the six additional projects.

5.1 TRPA Permit
The Bijou Park Creek Restoration Project is a Lake Tahoe EIP Project (EIP Number 01.01.01.0118) and therefore will need to obtain an EIP Project Permit from the Tahoe Regional Planning Agency. The Team will complete a TRPA Initial Environmental Checklist for submission with each individual project Permit Application. After obtaining a draft TRPA permit, the Team will review the contents and review the draft permit with the City so that the Design Documents can be finalized, and all regulatory requirements are conveyed to any potential bidders.

5.2 404/401/1600 Permitting
The remaining six projects now that they will be pursued individually will require a range of resource agency permits. The individual projects will require some or all of the listed permits below depending upon extent of SEZ and/or wetland restoration elements:
284
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
6 • Clean Water Act (CWA) Section 401 WQ Certification – State Water Resources Control Board • CWA Section 402, NPDES Permit - Lahontan Regional Water Quality Control Board • CWA Section 404 Permit (Dredge and Fill) – US Army Corps of Engineers • 1600 Streambed Alteration Agreement Permit – California Department of Fish and Wildlife • ESA Section 7 Consultation – US Fish and Wildlife Service Under this task our team will conduct the necessary consultations and develop the draft and final application packages and submit in the required order to acquire the necessary permissions to construct. Information, mapping and data from the aquatic, wildlife and botanical surveys already completed will be incorporated into the permit applications. This task includes time to meet with resource agency representatives on site as needed to bring them up to speed on the site setting and need and discuss recommended measures to incorporate into the designs.

5.3 Stormwater Pollution Prevention Plan (SWPPP)
A Draft and Final Stormwater Pollution Prevention Plan or SWPPP may or may not be required depending upon size of each individual project. If a SWPPP is not required, Lahontan Regional Water Quality Control Board will still likely require a simple Erosion Control Plan (ECP) as they’ve made that request for the already completed projects. This task assumes up to 2 SWPPPs and 4 Erosion Control Plans to be developed to meet the requirements of the Lahontan Regional Water Quality Control Board.

Task 5 Deliverables:
• Draft and Final Permits
• Draft and Final SWPPP/ECPs
TASK 6. ROCKWOOD TO BLACKWOOD MITIGATION MONITORING

6.1 Photo Point Establishment and Botanical Surveys for Mitigation Monitoring & Reporting This task covers establishing the photo points for annual photo monitoring and documentation to be done by the city and conducting the vegetation surveys and plant coverage reporting as required by the Lahontan Regional Water Quality Control Board approved mitigation and monitoring plan. It is assumed the City will produce and submit the annual monitoring reports that will encompass the annual vegetation survey results and reporting.

TASK 7. INDIVIDUAL PROJECT BID DOCUMENTS

7.1 100% Plans and Technical Specifications
This task covers breaking out and developing individual project plans and technical specifications to Admin and Final Stamped plans and technical specifications incorporating the additional potholing information and comments from City staff and agency representatives.

7.2 100% Engineer’s Estimate
Current cost estimates will be updated based on the individual project plan and specification updates above.

Task 6 Deliverables:
• 100% Admin and Final PS&E bid package for City Review 285
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
7 TASK 8. BID ASSISTANCE

8.1 Provide responses to bidder’s questions for each individual project The proposed Project Manager and key team members will respond to questions and requests for information and developing any addendums as needed on a short time frame for the individual projects during the bidding process.

Task 8 Deliverables:
• Draft and City Resident Engineer Approved Responses
• Bid Addenda Sections
TASK 9. CONSTRUCTION ENGINEERING (CE)

9.1 Design Input during Construction
The Project Manager and supporting staff will provide the following when each project goes to construction.

9.2 Respond to Request for Information and Change Orders Wildscape Engineering will provide responses to Contractor submitted Requests for Information (RFIs) and Change Order (CO) submittals. We would review and provide draft responses for City review within an agreed upon short time frame in order to prevent any delays to construction and would discuss with the City Project Manager and/or Engineer or Record if not Wildscape, all Change Order requests in order to protect the City’s interests.

9.3 Submittal Review and Response
This task provides time to review Contractor submittals, shop drawings and material samples and provide draft and final responses in coordination with the City Project Manager and/or Engineer of Record if not Wildscape. The formal response template will be provided to the City for review and acceptance and will cover a range of responses likely including “Reviewed No Exceptions Taken”, “Provide Additional Information”, Make Noted Corrections and Resubmit”.

Task 9 Deliverables:
• Draft and City Resident Engineer Approved Responses to RFIs and CO Requests • Revisions to Plans if necessary
• SWPPP Amendments as needed
286
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
i
Firm
Lynn Barnett
&Associates
Personnel Classification
Project Manager
Lead Engineer
Carol Beahan,
PE/QSD
Civil
Engineer
Restoration
Ecologist
Julie Etra
WBS
Senior H&H
Engineer Dr.

David
Thompson,
PhD, PE
CAD/GIS/Field
Technician Staff Ecologist
Admin/Report
Specialist
Jamie Allec
Field Surveying Mapping
Senior Real
Estate Agent
John Almazan
Interwest Sr
Agent
Interwest
Tech Support
Lynn Barnett,
Appraiser
Total
Subtask
Hours
Labor Cost
by Task
Hourly Rate $180.30 $141.00 $165.00 $188.35 $102.25 $88.65 $96.90 $250.00 $175.00 $175.00 $145.00 $145.00 $125.00 Task Description

1. Project Management and Coordination 46 $8,293.80

1.1 Project Management and Meetings: Manage project deliverables and timelines. Prepsre for and particicipate in up to 4 meetings on an as-needed basis with City staff and resource agency representatives to review design documents and permit needs. 40 40 $7,212.00

1.2 Planning Commission and City Council Meetings: Assumes preparation and participaation at up to 2 meetings. 6 6 $1,081.80

2. Potholing & Surveying for Utilities 162 $31,047.60

2.1 Utility Coordination, Potholing and Identification - Work cooperatively with utilities to perform potholing of utiliites that cannot be avoided. Coordinate and conduct potholing and surveing to identify locations of existing utilities in the vicinity of proposed improvements at the 6 remaining project sites. Keller Clean Water Bypass is not included in this scope given it was tabled at 60% designs.Includes potholing direct costs listed below. 12 30 24 72 24 162 $31,047.60

3. Additional Hydrologic and Hydraulic Analysis 100 $16,187.80

3.1 Hydrology and Hydraulics Study and Report for Osgood Overflow into Caltrans System. Develop SWMM model and produce a Final H&H report to acquire Caltrans approval. 4 20 40 4 68 $11,484.20

3.2 Update H&H for remaining five sites (Osgood addressed under 3.1) as needed to check final designs and make any needed adjustments. 4 20 4 4 32 $4,703.60

4. Real Property Acquisitions 314 $49,516.60

4.1 TRPA Land Capability Verification 12 $2,163.60

4.2 Appraisals - Includes up to 3 appraisals 6 24 144 174 $25,081.80

4.3 Acquistion: Includes 3 partial acquisitions 2 2 6 60 70 $10,610.60

4.4 Title, Escrow, and Closing (incl support) 2 12 6 30 20 70 $11,660.60

5. Permitting 196 $27,129.00

5.1 TRPA EIP Permit 6 24 2 2 34 $5,315.80

5.2 404/401/1600 permitting 24 32 24 80 $10,966.80

5.3 Stormwater Pollution Prevention Plan (SWPPP) and Erosion Control Plan (ECP): Assumes 2 SWPPPs and 4 ECPs. 6 52 20 4 82 $10,846.40

6. Rockwood to Blackwood Mitigation Monitoring 708 $28,479.20

6.1 Rockwood to Blackwood Mitigation Monitoring - Botanical and Photo Point Monitoring and Reporting 20 120 8 48 $28,479.20

7. Individual Project Final Bid Packages 378 $51,026.40

7.1 100% Admin and Final Stamped Plans and Specifications 60 84 30 144 12 330 $43,498.80

7.2 100% Engineer's Estimate 12 24 12 48 $7,527.60

8. Bid Assistance 60 $10,399.20

8.1 Provide responses to bidder's questions 24 12 12 4 8 60 $10,399.20

9. Construction Engineering (CE) 152 $57,942.60

9.1 Respond to RFIs and COs. 24 18 12 24 2 2 6 88 $13,043.00

9.2 Submittal Review and Response 18 18 6 12 2 8 64 $9,900.40

9.3 Provide Design Input during construction. Includes time to meet and answer questions in the field. 144 36 24 $34,999.20 LABOR TOTALS 426 370 216 44 240 72 18 120 48 12 90 20 144 1820 TOTAL TASKS $280,022.20
Potholing Contractor ($6,000/day for 1.5 days per site) $54,000.00 Mileage/Travel Tasks 8-15 $1,000.00
Report & Plan Production Costs $200.00
DIRECT COST TOTALS $55,200.00
TOTAL COSTS $335,222.20
Table 1. Bijou Park Creek Watershed Restoration Project Final Construction Documents, Permitting, Bid, and Construction Design Support for Individual Remaining Projects Labor Hours by Subtask
WILDSCAPE ENGINEERING INC Randy Meyer Surveying Interwest 287
Civil and Restoration Design Services
www.wildscape-engineering.com
(530) 600-1810
October 10, 2025
Brianna Greenlaw
Project Manager
City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA 96150
Re: Scope for QSP SWPPP Support Services at Rockwood to Blackwood and Aloha Basin Please see the proposed scope and costs below to support the City of South Lake Tahoe (City) with SWPPP compliance for up to two years per the requirements of the Tahoe Construction General Permit until sufficient vegetation has grown in to apply for and acquire a Notice of Termination. SWPPP services include conducting and reporting on the required monthly QSP inspections over the winter season (October 16th – April 30th) and conducting storm inspections and reporting when there is sufficient rain to produce a discharge. Field turbidity measurements will be taken of site run on and runoff to be included in the storm reporting to illustrate the site conditions to Lahontan Regional Water Quality Control Board (Lahontan Water Board).

As soon as there is vegetation growth at each of the two sites, Wildscape Engineering will apply for a Notice of Termination (NOT) and upload the required documentation including a QSP inspection report and photo map for Lahontan Water Board approval. Any remaining scope once the NOT is approved will not be billed to the City and this Task will be terminated.

Table 1. QSP Services for Aloha and Rockwood to Blackwood Projects Please contact me if you have questions or need additional information.

Sincerely,
Carol Beahan, PE, QSD, President (530) 600-1810
[email protected]
Firm
Personnel Classification QSD/WPCM
QSP/Stormwater
Site Inspector
Admin/Report
Specialist
Hour
Totals
Labor by subtask
Task/Subtask $113.00 $91.50 $96.90

1. Daily Weather Tracking and Reporting: Download and circulate the NOAA weather reports any time a qualifying storm event is forecasted. Assumes 1 hour per month during the monitoring period. 24 24 $ 2,325.60

2. Stormwater Monitoring & Sampling: Conduct a during storm site inspection any time there is 0.5 inches of rain in a 24 hour period that would likely produce runoff/discharge. Produce "during storm" report and collect and analyze run on and runoff field turbidity samples if necessary. Report to City Project Manager if there are any issues observed. Assumes up to 16 during storm monitoring events over the up to two years of SWPPP monitoring until a NOT is acquired. . 4 28 32 $ 3,014.00

3. Inactive (Over Winter) SWPPP Inspection and Reporting: Condcut the required over winter monthly monitoring from October 15th to April 30. Assumes up to 1.5 x a month visual inspections from October to April between the first and final active construction periods for up to 2 qualifying storm events (i.e. weather events with 50% or greater chance of rain of 0.5 inches or more in a 24 hour period) per month requiring pre-storm inspections. 4 21 25 $ 2,373.50

4. Annual Reporting and Notice of Termination (NOT): Produce a draft annual report in 2026 if needed (assumes current QSP will submit the 2025 Annual report. Submit a Change of Information (COI) for inactive sites and produce and submit a Draft Notice of Termination (NOT) complete with final QSP inspection and Photo Map for each site once vegetation has grown in. 6 6 12 $ 1,227.00 LABOR TOTALS 14 55 24 93 $8,940.10
Direct Costs
Mileage during Inactive (Overwinter - Oct - April) and Storm Inspections $252.00 DIRECT COST TOTAL $252.00
TOTAL $9,192.10
Labor Hours by Sub-Task
Wildscape Engineering
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City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 4,
2025
Agenda Item #:15
Agenda Item: Professional Services Agreement with PlaceWorks for the 2027-2035 Housing Element Update
Executive Summary: Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the housing needs of the community. Californiaâ€™s local governments meet this requirement by adopting Housing Elements as part of their General Plan (also required by the state). Local governments are also required to submit draft and adopted housing elements to the California Department of Housing and Community Development (HCD) for state law compliance review. This review ensures that the housing element meets the various state mandates.

The current Housing Element had a five-year planning period from June 30, 2022 through June 30, 2027. Due to the adoption of the Regional Transportation Plan in July 2025 by Tahoe Regional Planning Agency, City will move to an eight year planning cycle and has 18 months to update the Housing Element under state housing law. After releasing an RFP, it was determined that PlaceWorks would be the best firm to assist the City to develop the 2027-2035 Housing Element Update.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Professional Service Agreement with PlaceWorks, in an amount not to exceed $200,000, for the development of the 2027-2035 Housing Element Update.

Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager and Crystal Plotner, Assistant Housing Planner
Reviewed and Approved By: Zach Thomas, Director of Development Services Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Heather Stroud, City Attorney Attachments:
01-Staff Report - Housing Element
02-PSA_HousingElementUpdate20272035.pdf
03 - South-Lake-Tahoe-7th-Cycle-RHNA-080725.pdf
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City Council Report November 4, 2025 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: November 4, 2025
Title: Professional Services Agreement with PlaceWorks for the 2027-2035 Housing Element Update
Location: Citywide
Responsible Staff Member: Jessica Wackenhut Lomeli, Housing Manager and Crystal Plotner, Assistant Housing Planner
Background: Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the housing needs of the community. California’s local governments meet this requirement by adopting Housing Elements as part of their General Plan (also required by the state). General Plans serve the local government’s “blueprint” for how the city and/or county will grow and develop and include seven required elements: land use, transportation, conservation, noise, open space, safety, and housing.

State housing element law (Government Code Section 65580) mandates that local governments must adequately plan to meet the existing and projected housing needs of all economic segments of the community. Although the housing element must follow all the requirements of the general plan, the housing element has several state-mandated requirements that distinguish it from other general plan elements. Whereas the state allows local governments the ability to decide when to update their general plan, state law sets the schedule for periodic update (four- or eight-year time frame) and is synchronized with the Regional Transportation Plan (RTP) cycle of the relevant Metropolitan Planning Organization (MPO). Tahoe Regional Planning Agency (TRPA) serves as the MPO and adopted the RTP in July 2025.

Local governments are also required to submit draft and adopted housing elements to the California Department of Housing and Community Development (HCD) for state law compliance review. This review ensures that the housing element meets the various state mandates. Should the city satisfy these requirements, the state will “certify” that the element is legally adequate. Failing to comply with state law could result in potentially serious consequences such as reduced access to infrastructure, transportation, and housing funding and vulnerability to lawsuits.

The current Housing Element had a five-year planning period from June 30, 2022 through June 30, 2027. Councilmember Friedrich made the motion and Councilmember Bass seconded the adoption on the current Housing Element at the June 21, 2022 City Council meeting. TRPA adopted the Regional Transportation Plan in July 2025 and so 290
City Council Report November 4, 2025 2 of 3
the City has 18 months after this date to update the Housing Element and will move to an eight year planning cycle. On August 7, 2025, California Department of Housing and Community Development provided a letter to notify the City of their 7th Cycle Regional Housing Need Allocation (RHNA) and Housing Element Update (Attachment 3).

Issue and Discussion: A Request for Proposals (RFP) was released on August 29th, 2025 with proposals due on October 3rd, 2025. Two proposals were received from consulting firms: 4Leaf, Inc. and PlaceWorks. A selection panel comprised of Jessica Wackenhut Lomeli, Housing Manager; Andrew Black, Financial Services Supervisor; John Hitchcock, Planning Manager; and Crystal Plotner, Assistant Housing Planner reviewed and scored the submittals on the following criteria totaling 100 points:
 Cover Letter - 5 points
 Executive Summary - 10 points
 Company History, Background and Experience - 20 points  Scope of Work/Implementation - 35 points
 Project Budget – 25 points
 Description of Recent Projects/References – 5 points
Scores of the two consulting forms were averaged and the review scoring is below:
4Leaf, Inc.- 91 Points
PlaceWorks- 95 Points
After the review process, it was determined that PlaceWorks would be the best firm to assist the City to develop the 2027-2035 Housing Element Update. PlaceWorks staff are familiar with developing Housing Elements and Updates for the City of South Lake Tahoe and other mountain resort jurisdictions. The proposal from PlaceWorks includes the scope of work, project schedule, and optional tasks to be included in the scope of work. The recommended scope of work and project schedule is included as part of the draft Professional Services Agreement (PSA) (Attachment 2).

The selected consultant will be expected to prepare a draft and final Housing Element update, prepared pursuant to the State of California Government Code Sections 65580 - 65589.8. The Element must be consistent with statewide housing statutes, housing element guidelines and governmental goals and policies as reflected within the California Government Code and the California Health and Safety Code. The Housing Element update must also be consistent with other adopted elements of the City General Plan, the zoning regulations and other City regulations, policies and standards.

The consultant will provide a list of amendments necessary to resolve any inconsistencies within the General Plan and Municipal Code.

It is recommended that City Council pass a Motion authorizing the City Manager to execute a Professional Service Agreement with PlaceWorks, in an amount not to exceed $200,000, for the development of the 2027-2035 Housing Element Update. 291
City Council Report November 4, 2025 3 of 3
Financial Implications: The proposed project budget includes various options base on the type of environment review conducted for the project. City staff anticipate that the $200,000 budget allocation at the August 26, 2025 meeting (General Plan Maintenance Account # 27000371042025) is sufficient to cover the scope of work. The Professional Services Agreement also contains a not to exceed amount of $200,000. If additional funds are needed to satisfy requirements under the California Environmental Quality Act, staff will return to City Council for authorization.

Environmental Considerations: The recommendation in this report is not a project under CEQA, because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Sections 15378(b)(2) and 15378(b)(4) and is, therefore, not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

Policy Implications: The following adopted policies and programs are applicable to this discussion:

Priority 1- Ability for Everyone Who Works Here to Live Here Activity 1.8 -Evaluate ability to reduce regulations for development and streamline approval process.

Activity 1.9- Evaluate the feasibility of a citywide residential area plan.

Activity 1.11- Identify and secure funding to develop a multi-family residential rehabilitation program.

Activity 2.6- Evaluate the impact of regulatory systems at local, regional, and state levels.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the _________day of ________ 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and PlaceWorks (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for two years. 293

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $200,000 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant 294
for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City. 295
Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700(a)(2)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the 296
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out his/her duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City.

Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.
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City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not 298
acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
299
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.

c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies.

The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City:

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
300
Provide a copy to:

City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

PlaceWorks
101 Parkshore Drive, Suite 200
Folsom, California 95630
Provide a copy to:

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado 301
Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, disability, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

23. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the DrugFree Workplace Act of 1990 (Government Code Section 8350, et seq.) and will provide a drug-free work place by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
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i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(c), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.
303

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor Jennifer Gastelum, Principal
Date __________________________ Date _____________________________ Business License # ___________________
304
APPROVED AS TO FORM:

By____________________________ Date ________________________________ Heather Stroud, City Attorney
ATTEST:

By______________________________ Date ________________________________ Susan Blankenship, City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
305

EXHIBIT A

SCOPE OF SERVICES
306
Scope of Work to be Performed
The City of South Lake Tahoe is seeking professional consulting services to update the City’s adopted housing element in a manner consistent with current State law, ensuring certification of the final element by HCD by January 2027.

Proposals must address the following tasks, providing a description and timeline of how they would be accomplished. Additional or optional tasks may be included and creative approaches are welcome. The final scope of work will be subject to refinement and mutual agreement following the project’s launch and further discussion.

Task 1: Project Management & Coordination
This task includes coordination between the consultant and City staff including meetings, phone conferences, email exchanges, and other communications to ensure timely delivery and adoption of the City’s updated Housing Element. Proposal should identify the number of meetings anticipated and expectations for jurisdictional staff. Strategies or practices to ensure clear and timely communication and effective project coordination should be described. Strategies for ensuring coordination with HCD over the course of the project should also be addressed, as needed.

Task 2: Community Outreach and Engagement
Support city staff in developing a program that effectively reaches, educates and engages the community throughout the Housing Element update. This should include strategies to ensure broad inclusion, particularly of hard to reach groups and special needs populations, with special attention given to communicating information so it is accessible and easy to understand. Outreach is expected to begin early in the process and continue throughout for feedback on important topics such as draft ideas, site options, the draft Housing Element and environmental reviews.

Consultant will support the engagement.

Task 3: Evaluation of 2022-2027 Housing Element
Review the current Housing Element and identify City of South Lake Tahoe’s success in accomplishing/implementing the identified goals, policies and programs; and provide explanations and updates where goals, policies or programs are in progress, have been abandoned or have not proven effective.

Review the Annual Progress Reports.

Task 4: Document Review
307
The Consultant will review documents relevant to the Housing Element update to gain an
understanding of local conditions and needs. Documents will include, but are not limited
to:
• Analysis of Local Funding Source(s) for Housing Initiatives (January 2023)
• Disparate Impact Analysis of a Proposed Local Tenant Preference Policy (December 2024)
• TRPA Tahoe Living Working Group – Growth Management System Briefing Book (May 2025)
Task 5: Housing and Special Housing Needs
Utilizing public input, data from the City of South Lake Tahoe, Tahoe Regional Planning Agency, Sacramento Area Council of Governments, California Department of Finance, US Census and American Community Survey, Comprehensive Housing Affordability Strategy (CHAS), and any other relevant data sources to understand:

1. Analysis of population and employment Trends

2. Analysis of Household Characteristics, including cost burden and housing overcrowding

3. Existing Housing Needs

4. Analysis of Special Needs Housing

5. Analysis of Subsidized Housing Developments with Expiring Contracts

6. Projected Housing Needs for all income levels, to address the 7th cycle RHNA including historic and projected housing production Task 6: Sites Inventory and Analysis
Prepare the sites inventory section of the Housing Element, demonstrating how the City of South Lake Tahoe will satisfy its RHNA in each income category. This includes identifying safe assumptions, evaluating sites and analyzing potential policy strategies to increase site capacity, demonstrating development viability (per State law) and inputting the information into HCD’s electronic form for submittal with the updated element. We anticipate that this will be the most significant area of work for the update process and will need to start early in order to ensure adequate time for consideration of potential areas for rezoning or other changes to development standards needed to achieve the RHNA.

Task 7: Constraints Analysis
308
The consultant will identify and analyze potential and actual governmental constraints to the maintenance, improvement, or development of housing for all income levels, including housing for people with disabilities. The analysis should identify the specific standards and processes of these constraints and evaluate their impact on the supply and affordability of housing. The analysis should determine whether local, regional, or state regulatory standards pose an actual constraint and must also demonstrate efforts to remove constraints that hinder a jurisdiction from meeting its housing needs
Task 8: Fair Housing (AB 686)
The consultant must include a program to affirmatively further fair housing and must include an Assessment of Fair Housing, consistent with AB 686.

Task 9: General Plan Consistency
The consultant shall identify any aspects of the City’s General Plan that may need to be amended to be in compliance with state law consistent with the 2022-2027 Housing Element. Provide the City with a memorandum outlining and justifying the recommendations for amendments to other General Plan elements and key components that will be necessary to complete the amendments (i.e. agency coordination, technical studies, California Environmental Quality Act (CEQA) compliance, etc.).

Task 10: Goals, Policies, Programs and Quantified Objectives Identify goals, policies, programs and quantified objectives to include in the Housing Element to ensure compliance with State law and effective response to the housing needs, constraints and key priorities identified through the update process. This task includes ensuring responsiveness to priorities articulated through the community engagement process as well as ensuring internal consistency with other elements of the General Plan. This task will include identification of other General Plan policy updates or revisions needed to ensure consistency.

Task 11: Draft Housing Element and Public Hearings
Prepare and submit an administrative draft Housing Element for jurisdictional staff review. Staff will provide a comprehensive set of desired changes.

Once edits are complete, prepare a draft Housing Element that is made available to the public and presented to both the Planning Commission and City Council at public hearings. Based on Commission and Council input, prepare a HCD review draft and submit to HCD for the mandated review. • Administrative draft and draft housing element (Microsoft Word)
309
• PowerPoint
• 2 public hearings
Task 12: Final Draft Hearings, Final Adoption and Certification The consultant will work closely with HCD and jurisdiction staff to respond to any comments and produce a final draft housing element for adoption. Present to the Planning Commission and City Council at public hearings. Prepare the final Housing Element, including any changes from the public hearings, and submit to HCD for final certification as well as the water/sewer district and the California Office of Land Use and Climate Innovation.
• Draft final and final housing element (Microsoft Word and PDF)
• PowerPoint
• 2 public hearings
Task 13: CEQA Compliance
Prepare all required documents for California Environmental Quality Act (CEQA) review and submittal, including the Initial Study, Mitigated Negative Declaration or Environmental Impact Report and CEQA Determination. This should include public posting and noticing for comment. For budget purposes, consultant may list different prices depending on the level of analysis that may ultimately be needed.
310

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Estimated fees (not to exceed) $200,000
Hourly Rate: $ N/A/hour
Travel and out-of-pocket expenses $ N/A
(travel is included in the TOTAL (not to exceed amount) TOTAL (not to exceed) $200,000
(Schedule of Fees Attached)
311
Cost Proposal
Table 2 Cost Estimate
312
Cost Proposal
Table 3 Additional CEQA Cost Estimates
The PlaceWorks Team
South Lake Tahoe 2027-2035 Housing Element Update

COST PROPOSAL

JENNIFER

GASTELUM

CYNTHIA
WALSH
AMY

SINSHEIMER
JOSE
AYALA
HAZEL
CHOI
JULIA

SCHNELL
MARK
TEAGUE
MILES
BARKER

JESSICA

MENDOZA
ROB
MAZUR
CHRIS
HAZEL
Title Principal Senior
Associate
Senior
Associate
Associate Project
Planner
Project
Planner
Principal
Advisor
Associate
Planner
Project
Planner
Associate
Principal
Project
Planner
Role: Principal-inChargeProject
Manager
Advisor Housing Housing Housing CEQA
Lead
Project
Manager
CEQA Director
of GIS
GIS Graphics Technical
Editing
WP/
Clerical
Hourly Rate: $290 $240 $245 $190 $170 $170 $300 $190 $160 $270 $160 $155 $170 $150 TASK 13. CEQA Compliance - IS/MND

13.1 Kick Off Meeting 4 4 4 12 $2,600 $0 $2,600

13.2 Technical Studies 2 8 12 22 $4,040 $225,500 $229,540

13.3 Admin IS/MND 4 8 24 90 8 24 158 $28,200 $0 $28,200

13.4 Public Draft IS/MND 2 16 24 8 24 8 82 $13,880 $0 $13,880

13.5 Staff Report Assistance 4 4 8 $1,960 $0 $1,960

13.6 AB-52 and SB 18 Assistance 4 8 12 $2,040 $0 $2,040

13.7 Response to Comments 4 12 24 8 48 $8,520 $0 $8,520

13.8 Meetings & Coordination 8 16 16 40 $8,000 $0 $8,000 Task 13. Subtotal 0 6 0 0 0 0 30 88 178 8 0 32 24 16 382 $69,240 $225,500 $294,740 TASK 13. CEQA Compliance - Program EIR

13.1 Kick Off Meeting 4 4 4 12 $2,600 $0 $2,600

13.2 Technical Studies 2 8 12 22 $4,040 $225,500 $229,540

13.3 Admin Draft EIR 4 16 40 130 8 24 222 $40,040 $0 $40,040

13.4 Public Draft EIR 2 8 24 40 8 40 40 162 $27,880 $0 $27,880

13.5 Staff Report Assistance 4 8 12 $2,720 $0 $2,720

13.6 AB-52 and SB 18 Assistance 4 8 12 $2,040 $0 $2,040

13.7 Response to Comments 8 18 40 16 16 98 $17,340 $0 $17,340

13.8 Meetings & Coordination 16 24 24 64 $13,200 $0 $13,200 Task 13. Subtotal 0 6 0 0 0 0 58 130 258 8 0 32 56 56 604 $109,860 $225,500 $335,360 TOTAL
TASK
BUDGET

SUBCONS
ULTANT
TOTAL

PLACEWORKS
PlaceWorks
Hours
PLACEWORKS
TOTAL
313
Cost Proposal
Table 4 PlaceWorks – Standard Fee Schedule
Staff Level Hourly Bill Rate
Principal $210-$345
Associate Principal $195-$285
Senior Associate II $170-$270
Senior Associate I $160-$235
Associate II $135-$200
Associate I $125-$185
Project Planner $105-$175
Planner $90-$155
Graphics Specialist $90-$165
Administrator $135-$245
Clerical/Word Processing/Technical Editor $45-$170
Intern $80-$125
Subconsultants are billed at cost plus 10%.

Mileage reimbursement rate is the standard IRS-approved rate.

Possible Yearly Increase of 5% on bill rates.
314

TIMELINE
315

! "#!$%!

316

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

1. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

Jennifer Gastelum, Principal
By:________________________________________
317
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
651 Bannon St.

Sacramento, CA 95811
www.hcd.ca.gov
August 7, 2025
Zachary Thomas, Development Services Director ***CORRECTED*** City of South Lake Tahoe
1052 Tata Lane
South Lake Tahoe, CA 96150
Dear Zachary Thomas:

RE: 7th Cycle Regional Housing Need Allocation (RHNA) and Housing Element Update This letter provides the City of South Lake Tahoe with its final RHNA. Pursuant to State Housing Element Law (Government Code section 65584.06), the California Department of Housing and Community Development (HCD) is required to provide the allocation to cities without a council of governments.

RHNA Total
Acutely
Low
Income
Extremely
Low
Income
Very
Low
Income
Low
Income
Moderate
Income
Above
Moderate
Income
Housing
Unit Need 291 14 22 27 42 53 133
Percentage 100% 4.7% 7.5% 9.3% 14.6% 18.4% 45.5%
South Lake Tahoe is not in the Sacramento Area Council of Governments (SACOG) planning area but is included in the California Department of Finance’s population and household projections for El Dorado County. As a result, the households projected by Tahoe Regional Planning Authority (TRPA) for the 7th RHNA cycle (291 units) will not be included in the 7th cycle Regional Housing Needs Determination for the SACOG region.

HCD is also providing a reminder that Government Code Section 65588(e)(3)(A) requires the City of South Lake Tahoe’s Housing Element to be updated and adopted by January 31, 2027.

The RHNA represents the minimum amount of residential development capacity, by income category, that a jurisdiction must plan for and address in its Housing Element.

The Housing Element must accommodate the RHNA through zoning and appropriate development strategies. RHNA cannot be used in local general plans as a maximum amount or cap of residential development to plan for or approve. South Lake Tahoe is responsible for updating their housing element for the planning period beginning January 31, 2027 and ending January 31, 2035, to accommodate South Lake Tahoe’s new housing needs for each income category. In updating the jurisdiction’s Housing 318
Zachary Thomas, Development Services Director

Page 2 ends

Element, 7th cycle RHNA credit may only be taken for units approved (entitled or permitted) or built since December 31, 2026, the start date of the RHNA projection period.

Additional housing element and RHNA information is available on HCD’s webpage at https://www.hcd.ca.gov/planning-and-community-development/housingelements/building-blocks.

Please contact Thomas Nguyen, Senior Data Specialist, at [email protected], if you have questions about the attached RHNA.

Sincerely,
Marisa Prasse
Fair Housing Section Chief
319
City of South Lake Tahoe
Agenda Item Executive Summary
Joe Irvin, City Manager
__________________________________
Meeting Date: November 4,
2025
Agenda Item #:16
Agenda Item: Subrecipient Agreement with Tahoe Transportation District for Senate Bill 125 Funds For Microtransit EV Charging Base Station
Executive Summary: Tahoe Transportation District has offered SB 125 funding to the City to supplement needed construction funding toward a planned electric vehicle charging station for four vehicles for microtransit at 1700 D Street, a project in partnership with the South Shore Transit Management Association.

Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute a subrecipient agreement with Tahoe Transportation District for $500,000 in SB 125 funds to build an EV Charging Base Station at 1700 D Street.

Responsible Staff Member: Sara Letton, Sustainability Coordinator Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Heather Stroud, City Attorney
Attachments:
01-Staff Report-TTD Subrecipient Funds
02-Resolution - Subrecipient Agreement.docx
03 - TTD SB125 Subrecipient Agreement Approved Agenda Item Oct 1 2025.pdf 04 - SSTMA Commitment to EV 2025.pdf
05 - SB125 Subrecipient Agreement with TTD (Exh. A to Reso).pdf 320
Council Agenda Report- November 4, 2025 Page 1 of 4
City of South Lake Tahoe
Report to City Council
Meeting Date: November 4, 2025
Title: Subrecipient Agreement with Tahoe Transportation District for SB 125 Funds toward Microtransit EV Charging Base Station
Locations: 1700 D Street
Responsible Staff Member: Sara Letton, Sustainability Coordinator Background: The Microtransit Electric Vehicle Charging Base Station will provide level 2 charging for four vehicles in the Public Works lot at 1700 D Street. Overnight parking will be reserved for electric Lake Link vehicles, and daytime charging will be available for city fleet vehicles.

The EV Charging Base Station project is listed on the TRPA EIP Project Tracker under the ‘South Shore Microtransit Electrification’ and includes charging sites at 1700 D Street and 1176 Rufus Allen Blvd. The project was conceived to support the transition of the South Shore Transit Management Association’s (SSTMA) Lake Link microtransit to electric. The City is a key supporter of the microtransit service and will negotiate a memorandum of understanding for use of infrastructure and the cost of electricity once construction is fully funded.

As noted by Tahoe Transportation in their Board Packet for October 1, 2025:

On June 10, 2025, Sara Letton, CSLT Sustainability Coordinator, requested the appropriation of $500,000 of SB125 funds for the construction of a micro-transit EV charging base station located at the City’s public works yard at Shop Street in South Lake Tahoe. The Project has been identified as TRPA Environmental Improvement Program Project #03.02.01.0063 – South Shore Micro-transit Electrification and is described below.

On May 3, 2025, TTD executed grant agreement #25C00025 with TRPA to utilize the SB125 funds for operational support and capital projects. A portion of the SB125 TIRCP funds are to be appropriated to Electric Vehicle (EV) infrastructure development within the CSLT and El Dorado County limits of the Tahoe Basin.

The Project has been identified as TRPA Environmental Improvement Program Project #03.02.01.0063 – South Shore Micro-transit Electrification and is described below. “The City of South Lake Tahoe has partnered with the South Shore Transit Management Association to help facilitate the transition of the Lake Link microtransit fleet to electric. Dedicated overnight parking and Level 2 and Level 3 chargers are necessary to ensure success. The City has an aspirational goal to 321
Council Agenda Report- November 4, 2025 Page 2 of 4
achieve 24/7 carbon free energy by 2030 and seeks to support Level 2 charging with stored solar energy for overnight charging at a "Micro-transit EV Charging Base Station". The Level 3 charging will be for on-route charging as needed. The project takes an innovative technology approach to tracking carbon intensity of the fleet, a step toward 24/7 hourly certification.”
SB 125 background information
“The Transit and Intercity Rail Capital Program (TIRCP) was created by Senate Bill (SB) 862 (Chapter 36, Statutes of 2014) and modified by SB 9 (Chapter 710, Statutes of 2015), to provide grants from the Greenhouse Gas Reduction Fund (GGRF) to fund transformative capital improvements that will modernize California’s intercity, commuter, and urban rail systems, and bus and ferry transit systems, to significantly reduce emissions of greenhouse gases, vehicle miles traveled, and congestion. The legislation of these bills is codified in Sections 75220 through 75225 of the Public Resources Code (PRC). Assembly Bill (AB) 398 (Chapter 135, Statutes of 2017) extended the Cap-and-Trade Program that supports the TIRCP from 2020 through 2030. SB 1 (Chapter 5, Statutes of 2017) continues to provide a historic funding increase for transportation with funds directed to the TIRCP from the Public Transportation Account (PTA). AB 102 (Chapter 38, Statutes of 2023) and SB 125 (Chapter 54, Statutes of 2023) amended the Budget Act of 2023 to appropriate $4,000,000,000 of General Fund to the TIRCP over the next two fiscal years as well as $910,000,000 of GGRF funding and $190,000,000 of PTA funding over the next four fiscal years to establish the Zero-Emission Transit Capital Program (ZETCP)”.1 Issue and Discussion: Staff request authorization to approve a Subrecipient Agreement with TTD to substantially fund the construction of the EV Charging Base Station at 1700 D Street.

Tahoe Transportation District (TTD) has identified this funding from the state that fits the project well and provides a good partnership opportunity across TTD, the City, and SSTMA The SB 125 subrecipient funding is state funding. The City will adhere to SB 125 funding Guidelines2 and will submit all proper documentation to TTD proving construction expenses attributed to their funding. There is no match obligation from the state funding program. The City will adhere to the required level of reporting and documentation. The Subrecipient Agreement provides for one lump sum invoice to TTD, as shown in the milestones in the proposed contract provided as an attachment in this agenda item (03 – TTD SB125 Subrecipient Agreement Approved Agenda Item Oct 1 2025), and shown here:
1) “Develop final design/bid documents by January 2026
2) Invoice TTD for SB125 funds by March 2026
3) Award project by May 2026
4) Project construction completion by July 2027
5) Final project closeout by September 2027

1 https://calsta.ca.gov/-/media/calsta-media/documents/sb125_cycle_2_guidelines_final_2025-01-10_a11y.pdf 2 https://calsta.ca.gov/-/media/calsta-media/documents/sb125_cycle_2_guidelines_final_2025-01-10_a11y.pdf 322
Council Agenda Report- November 4, 2025 Page 3 of 4
6) Final project reporting to TTD/TMPO by October 2027” The EV charging base station would include two dual level 2 EV chargers, significant site civil improvements, a solar canopy and battery backup, and the engineer’s estimate with a 20% contingency is $585,000. Liberty Utilities will take on the cost of preparing the electrical infrastructure to the new EV-only meter through their Rule 24 Make Ready program.

Financial Implications: While the State does not require matching funds, TTD’s leadership desired a City contribution. The Agreement notes that “CITY shall expend Funds only for PROJECT as defined by this Agreement and for work as shown in Exhibit C. Twenty percent (20%) of all invoices due to contractor shall be provided by CITY local funds” (see Agreement contained in 03 – TTD SB125 Subrecipient Agreement Approved Agenda Item Oct 1 2025). $130,000 was left after the EV charging station design contract (C-179-2024) was modified (301- 60079). These sums would provide a project account with a total of $630,000. The best construction bid is selected in February 2026 and the total project cost will not exceed $630,000, and no new city fund are being requested.

The City plans to develop a fair memorandum of understanding with SSTMA for use of the infrastructure and the cost of net electricity, should usage exceed what is provided by the solar panels and battery. The electricity will be metered separately for these chargers. Additionally, the chargers will recognize unique vehicle identifiers so that the kwh dispensed will be tallied and the cost of electricity can be billed to SSTMA. The City will add a meter to the Liberty Utilities account, which will be dedicated to EV charging only.

City electric vehicles may be able to charge at this location while SSTMA’s vehicles are not in need of charging. City vehicles will also have their own unique identifier for dispensing kwh and cost savings to gasoline can be tracked.

Funds received from TTD’s SB 125 funding should go to 301-60079-48030 for construction funding of the EV Charging Base Station.

Environmental Considerations: The construction of accessory EV charging stalls is exempt from CEQA pursuant to Section 15303, Class 3, which consists of the construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure.

The project seeks to charge electric vehicles with as much solar energy as possible, offsetting the carbon emissions of comparable internal combustion engine vehicles while also offsetting the cost of gasoline.

Policy Implications:
 The project supports the City’s 2025 – 2030 Strategic Priorities 5.4 Continue to support Transit JPA – increase funding for Lake Link microtransit.  6.5 Evaluate the feasibility and cost implications of creating or joining a community choice aggregation option and municipal owned utility to reduce carbon emissions and improve grid reliability.
323
Council Agenda Report- November 4, 2025 Page 4 of 4
Resolution No. 2022-088: Established a science-based greenhouse gas emissions reduction target of 59.2% reduction from 2018 greenhouse gas levels by 2030. Installation of electric vehicle charging infrastructure is identified in the CAP with quantifiable emissions reductions.

Resolution No. 2021-104: Established goal aspiring to community-wide 100 percent renewable electricity, 24 hours a day, 7 days a week, from carbon-free sources, connected to the local distribution gride by 20230.

Resolution 2017-026: Established a goal to achieve 100% renewable electricity citywide by 2032… including 100% renewable energy for municipal operations by 2025.

The project advances the City’s Climate Action Plan:
 EV-1, Promote and incentivize EVs and EV chargers: “Evaluate the potential incentives to convert fleets to EVs.” The CAP estimates a greenhouse gas reduction of the full implementation of EV- 1 as 1,062 MTCO2e by 2045.
 EV-2: Convert Public Agency Fleets to EVs or alternative fuels.

EV Charger Siting Plan adopted in 2022 identifies the four charging ports for 1700 D Street.

EV Fleet Transition Plan from 2021 provides a phased approach toward purchase and implementation of light‐duty electric vehicles.
324
Resolution 2025-XXX November 4, 2025 Page 1 of 2
Resolution 2025-XXX
Adopted by the City of South Lake Tahoe
City Council
November 4, 2025
Request for Authorization to Approve a Subrecipient Agreement with Tahoe Transportation District for SB 125 Funds toward Microtransit EV Charging Base Station

BACKGROUND
A. The City of South Lake Tahoe has prioritized the success of Lake Link microtransit.

B. The City of South Lake Tahoe developed the South Shore Micro-transit Electrification project in partnership with South Shore Transit Management Association and it was approved by TRPA on the EIP Tracker.

C. The City and Tahoe Transportation District and TRPA agree that the SB125 funds awarded to TTD via TRPA are a good fit for this project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the Subrecipient Agreement with Tahoe Transportation District for $500,000 in SB 125 funds provided to them by Tahoe Regional Planning Agency serving as Metropolitan Planning Organization, which Subrecipient Agreement is attached hereto as Exhibit “A.”

2. Authorizes the acceptance of the funds for an amount up to $500,000.

3. Authorizes up to $500,000 to be added to the 2025/2026 budget and allocated into Sustainability Projects CIP account 301-60079, revenue line item 33320 Other Local Grants and expense line item 48030 Constructions effective November 4, 2025.

Adopted by the City of South Lake Tahoe City Council on November 4, 2025 by the following vote:

Yes:

No:

Absent:

Abstain:
325
Resolution 2025-XXX November 4, 2025 Page 2 of 2
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
326
JM/ja AGENDA ITEM: IV.F.

MEMORANDUM
Date: September 25, 2025
To: Tahoe Transportation District (TTD) Board of Directors From: Jim Marino, Executive Director
Subject: Approval of Subrecipient Agreement Between the Tahoe Transportation District and the City of South Lake Tahoe for State of California SB125 Transit and Intercity Rail Capital Program Funds for the Purpose of Constructing a Microtransit Vehicle Charging Facility UActions RequestedU:

1. Approve SB125 Transit and Intercity Rail Capital Program (TIRCP) subrecipient Agreement (Agreement) between the TTD and the City of South Lake Tahoe (CSLT) in the amount of $500,000 for constructing a micro-transit vehicle charging facility;

2. Amend Fiscal Year 2026 (FY26) budget by increasing SB125 revenue by $500K and Contract Expense by $500K; and

3. Direct the Executive Director to execute the Agreement pending approval by the CSLT City Council.

UFiscal Analysis:

The Agreement appropriates funding received from the State of California SB125 TIRCP to CSLT. The funds are received by TTD through the Tahoe Regional Planning Agency (TRPA) serving as the Metropolitan Planning Organization and will pass through to CSLT via a subrecipient agreement in one lump sum and will not result in additional revenue for TTD. The action requested will amend the FY26 CIP Budget increasing SB125 revenue by $500K and Contract Expense by $500K.

UWork Program ImpactU:

The work impact resulting from this Agreement is not anticipated to provide significant workload to TTD staff. All reporting requirements for the funds are to be completed and submitted by CSLT.

Background:

The TRPA is the designated California Regional Transportation Planning Agency (RTPA) for the Lake Tahoe Basin as defined in Section 13987(j) of the California Government Code. The State of California through the California State Transportation Agency (CalSTA) has provided grant funds to TRPA in the form of one-time funding for transit capital, operating, and planning Tahoe Transportation District Board
Meeting Agenda Packet -October 1, 2025
~ Page 173 ~
327
JM/ja AGENDA ITEM: IV.F.
projects through the TIRCP and Zero Emission Transit Capital Program (ZECTP) authorized under Senate Bill 125.

Dedicated overnight parking and Level 2 and Level 3 chargers are necessary to ensure success. The City has an aspirational goal to achieve 24/7 carbon free energy by 2030 and seeks to support Level 2 charging with stored solar energy for overnight charging at a "Micro-transit EV Charging Base Station". The Level 3 charging will be for on-route charging as needed. The project takes an innovative technology approach to tracking carbon intensity of the fleet, a step toward 24/7 hourly certification.” UDiscussion:

Grant Agreement #25C00025 with TRPA provides that TTD can provide SB125 TIRCP funds to CSLT via a sub-recipient agreement, as noted below. TTD has discussed this appropriation with TRPA staff and they are in support of this Agreement.
“Subrecipient Participation. Upon written approval by TRPA, the Recipient may delegate certain responsibilities to one or more subrecipients (each a “Subrecipient”) and the Subrecipient shall comply with the terms of this Agreement and all applicable laws and regulations. The Recipient shall be ultimately responsible to TRPA for the Subrecipient’s compliance with applicable laws and regulations and with this Agreement.”
Responsibility to Extend Requirements to Other Entities.

1. If any entity other than the Recipient is expected to fulfill any responsibilities of the Recipient under this Agreement, the Recipient agrees to use a written document to ensure that such entity carries out such responsibilities.

2. The Recipient agrees to use a written document to ensure that each entity participating in the expenditure of the Funds complies with applicable laws and regulations.

3. Any written document required by this subsection will include all clauses and provisions required by this Agreement as well as federal and state statutes and regulations”.

Tahoe Transportation District Board
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JM/ja AGENDA ITEM: IV.F.

A sub-recipient agreement (Attachment A) is required between TTD and CSLT as stated above.

The agreement has been reviewed by TTD’s and CSLT’s legal counsels.

At the September 6, 2025 TTD Finance Committee meeting, this item was brought forward for recommendation to the Board of Directors for approval. Upon discussion, the Finance Committee decided not to recommend approval until the draft agreement is amended to include project milestones and project drawings.

Subsequently, TTD staff met with CSLT staff and agreed on modifying Section 3 of the Agreement to add certain project timeline milestones and include language regarding utilizing local funds for the project. The following is the modified Section 3 for consideration:

3. SUB-RECIPIENT RESPONSIBILITIES. CITY shall be responsible for the complete performance of PROJECT including all of the following:
a. PROJECT shall be constructed as detailed in Exhibit C. b. Procurement shall be in accordance with all applicable state laws and procedures.
c. CITY agrees to comply with all requirements of the SB125 TIRCP Program Cycle 2 final guidelines (Exhibit B) including but not limited to all applicable grant guidelines, deadlines, and approved projects by TRPA and CalSTA. Payment to CITY shall be one lump sum payment of $500,000. TTD shall not be obligated to make payment to CITY until CITY has provided sufficient information subject to the approval of TTD’s Executive Director’s, or their designee’s, reasonable satisfaction, which information shall include an invoice consistent with SB 125 guidelines, with the requisite billing detail, for the invoice to be processed, and such other information as may be reasonably requested.
d. CITY agrees to maintain or acquire sufficient legal, financial, technical, and managerial capacity to: (i) plan, manage, and complete the expenditure of the Funds; (b) carry out the appropriate expenditure of the Funds, and (c) comply with the terms of this Agreement and all applicable laws, regulations, and policies pertaining to the expenditure of the Funds.
e. CITY agrees to the following PROJECT milestones:
i. Develop final design/bid documents by January 2026
ii. Invoice TTD for SB125 funds by March 2026
iii. Award project by May 2026
iv. Project construction completion by July 2027
v. Final project closeout by September 2027
vi. Final project reporting to TTD/TMPO by October 2027 f. CITY shall expend Funds only for PROJECT as defined by this Agreement and for work as shown in Exhibit C. Twenty percent (20%) of all invoices due to contractor shall be provided by CITY local funds.

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JM/ja AGENDA ITEM: IV.F.
g. CITY shall include acknowledgment on Project reports, documents, outreach materials (including print, electronic, and social media), and any other applicable materials that the Projects is funded in part or in whole by SB 125 funds. h. CITY agrees to perform all Operations and Maintenance (O&M) for the constructed PROJECT at no cost to TTD.

In addition to the Section 3 modifications, staff also included Exhibit C which provides abridged drawings for the project.

Staff are requesting the Board approve this agreement and direct the Executive Director to execute the agreement upon approval by the CSLT City Council.

UAdditional Information:

If you have any questions or comments regarding this item, please contact Jim Marino at (775) 557-4901 or [email protected]
Attachment:

A. Subrecipient Agreement for TTD and CSLT
Tahoe Transportation District Board
Meeting Agenda Packet -October 1, 2025
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Funding Agreement, FY 2025
CSLT SB125 Sub-Recipient

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South Lake Tahoe City CouncilNovember 4, 2025

South Lake Tahoe City Council
November 4, 2025