Agenda packet — South Lake Tahoe City Council, August 11, 2026 (part 1 of 7)

City Council
Cody Bass, Mayor
Keith Roberts, Mayor Pro Tem
Scott Robbins, Councilmember
David Jinkens, Councilmember
Heather Horgan, Councilmember
Mission of the City Council
We provide responsive and effective local
government by maintaining a safe, livable, and
well-managed city through smart investment,
reliable services, and thoughtful planning.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, August 11, 2026 at 9:00 am
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

Remote Public Participation: If you would like to participate remotely, please join the ZOOM meeting by using this link: https://us02web.zoom.us/j/82205188294. If you would like to make a comment, wait for the agenda item to begin, then press the "raise hand" button. Meetings are also live-streamed on Channel 21, the City website at www.cityofslt.us, and YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that precludes the use of remote public participation.

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting 1 1. Proclamation Recognizing the "30th Annual Lake Tahoe Summit" will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Proclamations
Requested Action / Suggested Motions: Issue a Proclamation to Devin Middlebrook,Tahoe Regional Planning Agency and Team Tahoe, recognizing the "30th Annual Lake Tahoe Summit".

Responsible Staff Member(s): Susan Blankenship, City Clerk Item 1- Executive Summary.pdf
Proclamation Tahoe Summit 30th-Anniversary-2026.docx
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes per item and six (6) minutes total per speaker.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item. 2 2. City Council Meeting Minutes

3. Conflict of Interest Code Update

4. Cal Fire Mutual Aid Agreement Addendum

5. Professional Services Agreement with Core Tree Care, Inc. for the Cole Property Hazardous Fuels Reduction and Forest Health Project
Requested Action / Suggested Motions: Pass a Motion approving the minutes from the of June 16, 2026, Regular City Council meeting, the June 24, 2026, Special State of the City Address meeting, the July 8, 2026, Special Closed Session City Council meeting, and the July 14, 2026, Special City Council meeting.

Responsible Staff Member(s): Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk
Item 2- Executive Summary.pdf
01- 06 16 2026 City Council and South Tahoe Redevelopment Successor Agency Meeting Minutes.pdf
02- 06 24 2026 Special City Council Meeting Minutes.pdf 03- 07 08 2026 Special Closed Session City Council Meeting Minutes.pdf Item 2- Executive Summary.pdf
04- 07 14 2026 Special City Council Meeting Minutes.pdf Requested Action / Suggested Motions: Pass a Resolution approving the 2026 update to the City's Conflict of Interest Code.

Responsible Staff Member(s): Michelle Davis, Assistant City Clerk 01- Staff Report- City Conflict of Interest Code.docx
02- 2026 Conflict of Interest Code Update (Redlined).pdf 03- 2026 Conflict of Interest Code Update- Clean Version.pdf 04-Resolution_2026-XXX_Conflict_of_Interest_Code.docx
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Fire Chief to execute the Local Operating Plan 2026--2030 as an addendum to the Agreement for Mutual Aid Fire Protection by and between CAL FIRE Amador - El Dorado Unit (AEU) and South Lake Tahoe Fire Rescue.

Responsible Staff Member(s): Jim Drennan, Fire Chief SLTFR 01 - Cal FIRE Staff Report.docx
02 -Cal FIRE Local Operating Plan.doc
03 - Ex. A fc315.doc
04 - Ex. B fc33.docx
05 - Ex. C AEU Local Gov Activity Invoice.docx
06 - Ex. D calfire20.doc
07 - Attach 1 2026 A4 AEU-ENF-TMU Radio Operating Plan FINAL.pdf 08 - Attach 2 AEU Phone List.xlsx
09 - CFAA.pdf
Requested Action / Suggested Motions: Pass a Motion approving a Professional Services Agreement with Core Tree Care, Inc. in the amount of $192,660.00 for the “City of South Lake Tahoe Cole Property Hazardous Fuels Reduction and Forest Health” Project.

CEQA Determination: The Forest Practice Actâ€™s regulatory scheme has been certified for exemption from CEQAâ€™s requirements for preparation of an Environmental Impact Report. A Timber Harvest Plan in Title 14 of the California Code of Regulations is functionally equivalent to an Environmental Impact Report under the California Environmental Quality Act under Public Resources Code section 21080.5. Because the subject area is within a Fire Hazard Severity Zone Map, it is subject to the forest fire prevention exemption in California Code of Regulations, Title 14, section 1038.3, from the requirement to prepare a Timber Harvest Plan. This exemption is being submitted to Cal Fire for review and approval. The project will require a Tahoe Basin Tree Removal Permit or be conducted under a valid TRPA Memorandum of Understanding under Section 1038.3(n). No work will begin until all environmental permitting is complete. 3 6. Implementation Funding and Approval of an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction.

7. CalOES Domestic Violence Grant Report from Vista Rise Collective

8. Agreement with Lake Tahoe Unified School District to Provide School Resource Officer for 2026/27 School Year
Responsible Staff Member(s): Jay Manning, Division Chief 01-Staff Report-Fuels Reduction
02-Core Tree Care Agreement
03- TRPA MOU.pdf
04-Exhibit E to Agreement Vegetation Management Plan
05_Core Tree Care Cole Proposal.pdf
06_Valuation_Scoresheet_TRPA-USFS_Cole_Property_Fuels_Reduction_Project.xlsx 07_ColeWorkUnits Map.pdf
08_C-051-2026 Frances Cole Right of Entry Agreement.pdf Item 5- Executive Summary.pdf
Requested Action / Suggested Motions: Pass a Resolution accepting Implementation Funding and authorizing the Mayor to execute an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction to treat 213.3 acres of City, County and School District owned land further helping to protect our community and infrastructure.

CEQA Determination: Work performed on the County parcels was found exempt from CEQA by the County under CEQA Guidelines section 15304, which covers minor public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes, and a notice of exemption was filed on October 21, 2024. Work on the City parcels is exempt from CEQA under CEQA Guidelines section 15304, and a Notice of Exemption was filed on August 7, 2025. The work is also exempt under CEQA Guidelines sections 15307 and 15308, as actions for the protection of the environment and natural resources.

Responsible Staff Member(s): Jay Manning, Division Chief Item 6- Executive Summary.pdf
01-Staff_Report_CTC_Agreement_South_Tahoe_Fuel_Hazard_Reduction.docx 02-Resolution_CTC_Funding_South_Tahoe_Fuel_Hazard_Reduction.docx 03-Agreement with California Tahoe Conservancy for Fuel Reduction 04-C-008-2026 EDC and Lake Valley Fire Right of Entry Agreement.pdf

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SOUTH LAKE TAHOE, THE

LAKE VALLEY FIRE PROTECTION DISTRICT, AND THE LAKE TAHOE UNIFIED SCHOOL DISTRICT .pdf
Requested Action / Suggested Motions: Receive and File
Responsible Staff Member(s): Lt. Scott Crivelli
Item 7- Executive Summary.pdf
01-_Staff_Report_Cal_OES_Grant_Report_Vista_Rise.docx
02-_Vista_Rise_Collective_Report.docx
Requested Action / Suggested Motions:

Pass a resolution approving a Memorandum of Agreement for the Police Department to dedicate a School Resource Officer for the 2026-2027 school year and approve budget with up to $101,730.00 reimbursement from Lake Tahoe Unified School District (LTUSD). 4 9. Parks Foundation Scholarship Memorandum of Understanding

10. Acceptance of FAA Grant and Caltrans AIP Grants in the amount not to exceed $561,749.00.00 for Airport Runway 18/36 Pavement Maintenance and Award of Contract for Airport Pavement Maintenance to American Road Maintenance, Inc. in Amount of $433,140

11. Approval of Amendment No. 3 to Professional Services Agreement (C-283-2025) with Sierra Con for Construction Management Services for the Energy Upgrades Project.

12. Award of Construction Contract for the James and Eloise Drainage Maintenance Project for $1,120,834.40 to Alcon Construction & Engineering, Inc. and Approval of Amendment 3 to Lumos PSA (C-172-2024) for $9,680 and Authorize Funding Transfer of $355,000 from Drainage Responsible Staff Member(s): Lt. Russell Liles
Item 8- Executive Summary.pdf
01-Staff_Report_-_School_Resource_Officer_(1) 2026-2027 roberson edit.docx 02-Resolution - School Resource Officer Agreement with LTUSD.docx 03-Exhibit A SRO Agreement with LTUSD.docx
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Scholarship Memorandum of Understanding with the South Tahoe Parks Foundation.

Responsible Staff Member(s): John Stark, Director of Parks & Recreation Item 9- Executuve Summary.pdf
01-Staff_Report_-_Parks_Foundation_Scholarship_MOU.docx South Tahoe Parks Foundation MOUpdf
Recreation_Scholarship_Application.docx
Requested Action / Suggested Motions: 1) Pass a Resolution authorizing the Airport Manager to Accept FY 2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant (3-06- 0249-053-2026) in the amount of $535,000, upon award accept FY 2026 Caltrans AIP Matching Grant for Lake Tahoe Airport in the amount of $26,749, and to authorize the Finance Director to appropriate additional project funding for the Runway 18/36 Pavement Preservation Project; and 2) Pass a motion authorizing and directing the Mayor to execute an agreement with American Road Maintenance, Inc. for Airport Pavement Rehab for a total not to exceed amount of $433,140.00.

CEQA Determination: The project is categorically exempt under CEQA Guidelines section 15301(d) (Existing Facilities).

Responsible Staff Member(s): Milan Jevic, Acting Airport Manager item 10- Executive Summary.pdf
01-Staff_Report_-
_Acceptance_of_FAA_Grants_and_Contract_with__American_Road_Maintenace_2.docx 03-TVL AIP 053 BID TAB PACKAGE
04-2026 TVL AIP 053 Runway Pavement Maintenance Project American Road Maintenance Contract Agreement
02-RESOLUTION TO ACCEPT FAA AIP-CALTRANS GRANTS
Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with SierraCon for an additional $88,601.06 to cover additional construction management services related to the Energy Upgrades Project for a total notto-exceed amount of $118,466.06 and to end the services provided by SierraCon and to close out the contract with a final payment to compensate for the services provided by SierraCon through July 31, 2026.

Responsible Staff Member(s): Branden Gardella, Project Manager Public Works Item 11- Executive Summary.pdf
01_StaffReport-Amendment_3-c1.docx
02_SierraCon_CM_Amendment3 (1)-c1.docx
03_SierraCon Exhibit A.pdf
04_Combined original contract and amendments 1 and 2.pdf 04_Combined original contract & amendments 1&2.pdf
5 Replacement Account to James and Eloise Drainage Account

13. Amendment No. 3 to BPR Professional Services Agreement (PSA) for Inspection, Plan Review, and Permit Technician Services (3-year Contract) and Budget Appropriation

14. 2026 National Community Survey Results

15. Appeal of the Planning Commission decision approving File #DR25-007 (Tahoe Keys Marina Redevelopment Project), Granting Major Design Review, Special Use Permit, and a variance for a Requested Action / Suggested Motions: 1) Pass a Resolution authorizing and directing the Director of Finance to transfer $355,000 from the Drainage Replacement Account to James and Eloise Drainage Account, and
2) Pass a motion finding the James and Eloise Drainage Maintenance Project to be exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15301, and authorizing and directing the Mayor to execute an Agreement with Alcon Construction & Engineering, Inc. for the James and Eloise Drainage Maintenance Project for a not to exceed amount of $1,120,834.40, and authorizing Director of Public Works to use contingency up to a cumulative amount of $112,083.
3) Pass a Motion authorizing and directing the Mayor to execute Amendment No. 3 to Professional Services Agreement with Lumos (C-172-2024) for $9,680.

CEQA Determination: This project is considered a drainage maintenance project. As such, the project is exempt from Tahoe Regional Planning Agency (TRPA) permits and the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301(c) (Existing Facilities).

All applicable best management practices will be utilized to protect air and water quality during construction.

Responsible Staff Member(s): Stephen Anderjack, Project Manager Item 12- Executive Summary.pdf
01-Staff_Report_James_Eloise_Drainage.docx
02-Res-James_Eloise_Drainage.docx
03_Agreement_James&Eloise_Alcon.pdf
04_Amendment 3_lumos.pdf
05_C-172-2024 Lumos PSA James and Eloise.pdf
Requested Action / Suggested Motions: 1) Pass a Motion authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with BPR for Inspection, Plan Review and Permit Technician Service for a not-to exceed amount of $1,500,000; and 2) Pass a Resolution to appropriate $500,000 from the Building Permit Fee - Long Term Fund 271 available fund balance to the General Fund Building and Safety account 100-03110-42025 Responsible Staff Member(s): Zach Thomas, Director of Development Services Item 13- Executive Summary.pdf
01-Staff_Report-PSA_Amendments.docx
02-PSA_BPR_Amendment_3.docx
03-Resolution_BPR_CC2026.docx
04-C-270-2024 BPR Consulting Amendment 1.pdf
05-C-080-2026 BPR Amendment 2.pdf
Requested Action / Suggested Motions: Receive and file.

Responsible Staff Member(s): Hilary Roverud, Interim City Manager Item 14- Executive Summary.pdf
01-Staff Report
02-The NCS Report
03-The NCS Supplemental Report
04-The NCS Presentation
Public Hearing
6 setback encroachment, and adoption of the project’s IS/MND under CEQA

16. Conduct Public Hearing on Award of Franchise to Lukins Brothers Water Company and Tahoe Keys Water Company, Introduce By Title Only and Waive First Reading of Ordinance Approving Award of Franchise Agreement to Lukins Brothers Water Company, Introduce By Title Only and Waive First Reading of Ordinance Approving Award of Franchise Agreement to Tahoe Keys Water Company

17. South Lake Tahoe City Code Chapter 6.60 Time-Share Amendments Discussion Requested Action / Suggested Motions: Pass a Resolution denying the Appeal of the Planning Commission Decision Approving File #Dr25-007 (Tahoe Keys Marina Redevelopment Project), Granting Major Design Review, Special Use Permit, and a Variance for a Setback Encroachment, and Adoption of the Project’s IS/MND Under CEQA
CEQA Determination: Pursuant to the California Environmental Quality Act of 1970, Cal. Pub. Res.

Code Â§21000 et seq., potential environmental impacts of the proposed amendments have been evaluated in an Initial Study/Mitigated Negative Declaration, which concluded that the Project will have no significant impacts on the environment with the implementation of mitigation measures.

Responsible Staff Member(s): John Hitchcock, Planning Manager Item 15- Executive Summary.pdf
01-Staff_Report_TKM_Appeal.docx
02 - PC Staff Report.pdf
03 - PC Resolution 2026-010.pdf
04 - Appeal Tahoe Keys Mariana Redelopment Special Use Permits.pdf 05 - TKM Cover Letter re Appeal and Response.pdf
06 - Notice of Appeal Emailed July 6 2026 to SCTAG.pdf
07 - Public Appeal Hearing - Tahoe Keys Redevelopment.pdf 08 - Final ISMND TKM Red Project with Responses.pdf
09 -TKM Red Scenic Analysis.pdf
10-
Resolution_Denying_Appeal_and_Upholding_Planning_Commission_Decision__TKM_Appeal_.docx 11-Appeal Procedures - Tahoe Keys Marina Redevelopment Project.docx Requested Action / Suggested Motions: Pass a Motion to hold a first reading (by title only) of an Ordinance to award a Franchise Agreement to Lukins Brothers Water Company and an Ordinance to award a Franchise Agreement to Tahoe Keys Water Company, and refer second reading and adoption to the August 25, 2026, meeting.

Responsible Staff Member(s): Sergio Rudin, Interim City Attorney and Mohammad Qureshi, Director of Public Works
Item 16- Executive Summary.pdf
01-Staff-Report Lukins TKWC Franchise Agreements
Attachment 2- Lukins Water Franchise Ordinance.docx
Attachment 3 - TKWC Franchise Ordinance.docx
04-Public Notice Franchise Agreements.pdf
05-C-42-16.pdf
06-C-65-17.pdf
Regular-Unfinished Business
Requested Action / Suggested Motions: Pass a Motion providing direction to staff on desired amendments to SLTCC Chapter 6.60 (Time-share) or 6.55.270 (Condo-hotels).

Responsible Staff Member(s): Anna Kashuba, Senior Planner and Zachary Thomas, Director of Development Services
Item 17- Executive Summary.pdf
01_SLTCC6.60Amendments_CCStaffReport_1.docx
02-Margaritaville Economic Analysis
03-Exline_City_Council_Presentation.pdf
04-History of Monthly Gross Receipts Occupancy at 4130 Lake tahoe Blvd.pdf 7 18. Emerald Bay Resort Economic and Fiscal Impacts Report

19. City Manager Contract and City Manager Salary Table Change

20. Agenda Planning Calendar

21. Conference with Labor Negotiator - Government Code section 54957.6(a) Designated representatives:

Patrick Clark, Chief Labor Negotiator
Hilary Roverud, City Manager
Dan Bardzell, Assistant City Attorney
Olga Tikhomirova, Director of Finance
Ember Buckman, Human Resources Manager
Employee Organizations:

Regular-New Business
Requested Action / Suggested Motions: Pass a Motion providing direction to the applicant in further planning and development of a satisfactory owner participation agreement.

Responsible Staff Member(s): Anna Kashuba, Senior Planner Item 18- Executive Summary.pdf
01-Staff_Report-Emerald_Bay_Resort.docx
02_BeaconEconomics_TRICommercial_Analysis.pdf
03_Location_Map.pdf
04_Exline_1080EBR_Presentation.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing and directing the Mayor to execute an Employment Agreement with Interim City Manager Hilary Roverud for the position of City Manager and approving the revised City Salary Schedule for City Manager.

Responsible Staff Member(s): Ember Buckman, Human Resources Manager Item 19- Executive Summary.pdf
01-Staff Report City Manager Contract (1).docx
02-Resolution City Manager Contract and Change to Salary Table.docx 03 -City Manager Employment Agreement Roverud.pdf
04-City Manager Salary Table (Exh. A to Reso).pdf
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Susan Blankenship, City Clerk and Hilary Roverud, Interim City Manager
APC 08 05 2026.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Closed Session
8 Stationary Engineers Local 39 (General and Public Works) Stationary Engineers Local 39 (Administrative & Confidential Association) Police Employees Association
Police Supervisors Committee
Fire Fighters’ Association
Police Officers’ Association

22. Public Employment Appointment - Government Code section 54957(b) Title: City Attorney

23. Conference with Legal Counsel—Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Name of case: South Lake Tahoe Property Owners Group v. City of South Lake Tahoe, El Dorado Superior Court Case No. SC20180243

24. Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code section 54956.9(d)(2): One Case Closed Session Report
Adjournment
I, Susan Blankenship, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday August 11, City Council Meeting was posted and available for review on Wednesday, August 5, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City's website at https://www.cityofslt.us.

Signed August 5, 2026
\\sb\\ Susan Blankenship, Elected City Clerk
9 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:1
Agenda Item: Proclamation Recognizing the "30th Annual Lake Tahoe Summit" Executive Summary: The City Clerk and Mayor received a request from Devin Middlebrook on July 15 for a Proclamation recognizing the 30th Annual Lake Tahoe Summit which is being held on August 19.

The Mayor provided direction to bring this Proclamation forward August 11.

Requested Action / Suggested Motions: Issue a Proclamation to Devin Middlebrook,Tahoe Regional Planning Agency and Team Tahoe, recognizing the "30th Annual Lake Tahoe Summit".

Responsible Staff Member: Susan Blankenship, City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Attachments:

Proclamation Tahoe Summit 30th-Anniversary-2026.docx
10 City of South Lake Tahoe
Proclamation
Recognizing the “30th Annual Lake Tahoe Summit”
Whereas, Lake Tahoe, straddling the border of California and Nevada in the Sierra Nevada, stands as a national treasure; and
Whereas, Nevada’s U.S. Senator Harry Reid and California U.S. Senator Dianne Feinstein spearheaded the inaugural Lake Tahoe Summit in 1997; the event brought together federal, state, regional, and local leaders, the Washoe Tribe of Nevada and California, scientists, environmental advocates, and economic interests to address the deteriorating clarity of Lake Tahoe’s waters; and
Whereas, the inaugural Tahoe Summit marked a defining moment in bipartisan collaboration to protect one of the nation’s most iconic and treasured landscapes; and Whereas, the inaugural Tahoe Summit led to the creation of the Lake Tahoe Environmental Improvement Program or EIP to restore Lake Tahoe’s water quality and strengthen the region’s environment and economy for future generations; and
Whereas, today the EIP is one of the nation’s most successful conservation and restoration programs with more than 900 projects implemented across the areas of watersheds and water quality, aquatic invasive species, forest health, sustainable recreation and transportation, and science, stewardship and accountability; and
Whereas, the 30th Annual Lake Tahoe Summit will be held on August 19, 2026, hosted by U.S.

Senator Jacky Rosen of Nevada. The Summit will be attended by the Tahoe federal delegation, state and local elected officials, members of Team Tahoe, and the public to celebrate progress in the last 30 years, and commit to solving the challenges of the next 30 years.

Now, therefore, the City Council of the City of South Lake Tahoe does hereby proclaim and recognize that Lake Tahoe is an irreplaceable natural, cultural, and economic treasure, a jewel of the Sierra whose protection is both a solemn responsibility and a profound privilege. The 30th Annual Tahoe Summit is a celebration of all things Lake Tahoe and the power of public-private partnerships that benefit the lake, economy, and community. The City Council remain committed to the enduring protection of Lake Tahoe and surrounding communities through participation in the Lake Tahoe Environmental Improvement Program and Team Tahoe.
__________________ __________________________
Cody Bass, Mayor Susan Blankenship, City Clerk
11 12
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council are asked to formally approve the meeting minutes of June 16, 2026, Regular City Council meeting, the June 24, 2026, Special State of the City Address meeting, the July 8, 2026, Special Closed Session City Council meeting, and the July 14, 2026, Special City Council meeting Requested Action / Suggested Motions: Pass a Motion approving the minutes from the of June 16, 2026, Regular City Council meeting, the June 24, 2026, Special State of the City Address meeting, the July 8, 2026, Special Closed Session City Council meeting, and the July 14, 2026, Special City Council meeting.

Responsible Staff Member: Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Attachments:
01- 06 16 2026 City Council and South Tahoe Redevelopment Successor Agency Meeting Minutes.pdf
02- 06 24 2026 Special City Council Meeting Minutes.pdf 03- 07 08 2026 Special Closed Session City Council Meeting Minutes.pdf 04- 07 14 2026 Special City Council Meeting Minutes.pdf 13 City of South Lake Tahoe
City Council and South Tahoe Redevelopment Successor
Agency
Meeting Minutes
Tuesday, June 16, 2026 at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Land Acknowledgement.

Call to Order/Pledge of Allegiance
Mayor Bass called the meeting to order at 5:33 p.m., and then led the Pledge of Allegiance.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Robbins, Jinkens, and Horgan.

Also present were Interim City Manager Roverud, City Attorney Stroud, and City Clerk Blankenship.

Closed Session Report
Closed Session from June 16, 2026,

1. Conference with Labor Negotiator – Govt. Code section 54957.6 Designated representative:

Heather Stroud, City Attorney Unrepresented employee: City Manager Action: No reportable action.

Key to the City
Mayor Bass presented a “Key to the City” to Roberta Mason and a “Key to the City” to Jeff DeFranco.

Public Communications
General public comment was heard from the following people:

1. Joy Curry- Need for 2167 Harvard Avenue demolition

2. Melissa Soderston- Glyphosate in the Basin, defensible space, human/bear interactions

3. Angie Reagan- Need for accountability on the Council

4. Heather Cade-Bauer- Thank you to the City and Commutations Officer Juarez for the Community Academy
Written Public Comments Submitted:

1. Curry- 2167 Harvard Ave

2. Trego- HR 2289 Bill update

3. Johnson- City’s Local Ethics Policy
City Commission Reports
None.
14 Consent Agenda
Action: Moved/Seconded: Jinkens/Robbins
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed the Consent Agenda.

1. City Council Meeting Minutes
Action: Pass a Motion approving the minutes from the June 2, 2026, City Council meeting.

2. General Municipal Election Consolidation
Action: Passed Resolution 2026-054 calling and ordering to be held in the City of South Lake Tahoe, County of El Dorado, a General Municipal Election to be consolidated with the Statewide General Election to be held on Tuesday, November 3, 2026, for the purpose of submitting to the electorate the election of three (3) Council Members, one (1) City Treasurer, and one (1) City Clerk.

3. Update to City Council Protocols
Action: Passed Motion 2026-091 approving amendments to City Council Protocols to: 1) include additional clause regarding chain of command when the Mayor and Mayor Pro Tem are absent; 2) adding a public decorum statement ; 3) updating the prohibition of Electronic Devices to only apply to communications regarding City business during non Public Hearing items; 4) adding a timer to councilmember displays: 5) adding agenda publication for regular meetings as the Wednesday prior to the meeting; 6) adding discretion during Agenda Review to add "no sooner than time certain" to items of special interest; and 7) adding discretion of the Mayor to reorder agenda items to improve public participation.

Public comment was heard from the following person:

1. Dan May

4. Direct Charge for Mello-Roos Special Tax for Community Facilities District No. 1995- 1 for Fiscal Year 2026-2027
Action: Passed Resolution 2026-055 authorizing certification of direct charge for Mello-Roos Special Tax for Community Facilities District No. 1995-1 for Fiscal Year 2026-2027.

5. Report on Collection Services for the Finance Department Action: Receive and File.

6. Purchase of Intimidator 12XP Chipper from CAL-Line Equipment, Inc.

Action: Passed Motion 2026-092 approving the purchase of an Intimidator 12XPC Chipper for $60,123.52 from CAL-Line Equipment, Inc. (C-163-2026) located in Sacramento, California through Sourcewell cooperative agreement #010925 and authorize the City Manager to execute the Purchase Order to CAL-Line Equipment.

7. Contract with Sierra Nevada Construction for the Cape Sealing on Pioneer Trail, Al Tahoe Boulevard, and Eloise Avenue
Action: Passed Motion 2026-093 authorizing and directing the Mayor to execute the Agreement with Sierra Nevada Construction (C-164-2026) for the 2026 Cape Sealing Project in the amount of $674,007; and authorizing the Director of Public Works to approve contract change orders up to a cumulative total of $100,000.

8. Resolution of Intent to Adopt 25-Year Franchise Agreements with Tahoe Keys Water Company and Lukins Brothers Water Company
Action: Passed Resolution 2026-056 declaring intent to adopt 25-year franchise agreements with Tahoe Keys Water Company and Lukins Brothers Water Company, and setting the public hearing for August 11, 2026.
15 9. Agreement with SoSuTV for Media Production
Action: Passed Motion 2026-094 authorizing and directing the Mayor to execute a Professional Services Agreement with SoSuTV (C-165-2026) for a 2-year term not to exceed $199,875 with the option to renew for an additional 2-year term for broadcasting, media, and video production services.

10. Reimbursement Agreement with South Tahoe Public Utility District for 2026 Road Rehabilitation
Action: Passed Resolution 2026-057 authorizing and directing the Mayor to execute a reimbursement agreement with South Tahoe Public Utility District (STPUD) (C-166-2026) for eligible pavement restoration and utility access adjustment costs in an amount not to exceed $204,225.00, with final reimbursement based on actual quantities constructed.

Consent Agenda - South Tahoe Redevelopment Successor Agency Action: Moved/Seconded: Horgan/Robbins
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed the South Tahoe Redevelopment Successor Agency Consent Agenda.

11. Annual Special Tax for Community Facilities District 2001-1 Series 2015 Special Tax Refunding Bonds for Fiscal Year 2026-2027
Action: Acting as the South Tahoe Redevelopment Successor Agency, Passed STRSA Resolution 2026-001 Establishing the Annual Special Tax for Community Facilities District 2001-1 (Park Avenue Project) Series 2015 Special Tax Refunding Bonds (Heavenly Village) for Fiscal Year 2026-2027.

Public Hearing

12. South Tahoe Refuse Delinquent Refuse Fees Report
Action: Moved/Seconded: Jinkens/Horgan
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-058 confirming the South Tahoe Refuse Final Delinquent Fees Report and directing the Finance Department to file a certified copy with the El Dorado County Auditor-Controller and County Recorder's Office.

Regular-Unfinished Business

13. Allocation of Cannabis Business and Professions Tax Revenue and Grant Program Funding
Note: Mayor Bass recused himself from participating in this item due to financial interest in the cannabis industry and left the meeting, Mayor Po Tem Roberts presided.

Action: Moved/Seconded: Robbins/Horgan
Yes: Roberts, Robbins, Jinkens, Horgan
Absent (recused): Bass
Action: Passed Motion 2026-095 to implement the Cannabis Revenue Grant Program for 2026 at the approximate $400,000 level, consistent with prior years, utilizing available FY 2025/26 fund balance, and directing staff to come back with considerations with long-term funding approaches thereafter, and to do so consistent with the forthcoming budget reviews; to alter the City Council Assignments to the Grant Committee to be an Ad Hoc Committee. This Committee will meet sufficiently prior to the grant application process becoming public to establish goals and objectives for the grant applicants, using the City’s Strategic Plan as a starting point, but not necessarily limited to the City’s Strategic Plan; and to eliminate the requirements that cannabis affect mitigation, though this is an option that could be included Action: Moved/Seconded: Robbins/Jinkens
Yes: Roberts, Robbins, Jinkens, Horgan
Recused (Absent): Bass
Action: Passed Motion 2026-096 appointing Councilmembers Robbins and Horgan to the new Ad Hoc Committee for Community Grant Funding.
16 Public Comment was heard from the following people:

1. Emily Elise, Tahoe Coalition from the Homeless

2. Melissa Soderston

3. Cheyenne Lane, Tahoe Youth and family Services

4. Allison Hibbard, Mountain High Recovery Center

5. Dan May

6. Paula Peterson, Tahoe Alliance for Safe Kids
Note: At this time, Mayor Bass returned to the meeting and presided.

Regular-New Business

14. Ad Hoc Electric Utility Subcommittee
Action: Moved/Seconded: Jinkens/Horgan
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-097 to establish an Ad Hoc Electric Utility Subcommittee consisting of Mayor Pro Tem Roberts and Councilmember Jinkens, and appointing Mayor Pro Tem Roberts and Councilmember Jinkens to join the City Attorney, City Manager and Sustainability Coordinator in Franchise Agreement discussions with Liberty Utilities.

15. Contract with Best Best & Krieger LLP to Provide Interim City Attorney Services and Appointment of Sergio Rudin as Interim City Attorney
Action: Moved/Seconded: Jinkens/Roberts
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: (1) Pass a Motion 2026-098 Authorizing and Directing the Mayor to Execute Agreement with Best Best & Krieger LLP (C-167-2026) for Interim City Attorney Services and Appointing Sergio Rudin as Interim City Attorney; and (2) Passed Resolution 2026-059 Appropriating $100,000 from General Fund Undesignated Excess Reserves for Interim City Attorney Services for the Remainder of FY 2025-2026.

16. City Attorney Recruitment
Action: Moved/Seconded: Robbins/Horgan
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Motion 2026-099 directing the City Manager to pursue selection of an executive search firm with experience selecting City Attorneys in California, and passed Resolution 2026-060 appropriating $50,000 for City Attorney recruitment services.

17. Dissolution of the South Tahoe Joint Powers Parking Financing Authority Action: Moved/Seconded: Jinkens/Horgan
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: (1) Acting as the City Council, Passed Resolution 2026-061 dissolving the South Tahoe Joint Powers Parking Financing Authority (JPA) and authorizing the transfer of all remaining assets, rights, and obligations to the City, subject to review and approval by the City Attorney; and (2) Acting as both as the City Council and as the Redevelopment Successor Agency Board, Passed Motion 2026-100 approving Supplemental Agreement (C-168-2026) Terminating the Joint Exercise of Powers Agreement by and between the City of South Lake Tahoe and the Successor Agency to the Former South Tahoe Redevelopment Agency relating to the South Tahoe Joint Powers Parking Financing Authority.

Agenda Planning Calendar

18. Agenda Planning Calendar
Action: Received and filed.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Attorney Stroud

1. Final City Council meeting- Wishes the City the best.

2. Received a “Key to the City” from Mayor Bass.
17 City Clerk Blankenship

1. Mayor issued a Proclamation recognizing the “90’ Anniversary of Rose Movie”

2. Thank you to City Attorney Stroud

3. Upcoming election for three City Council seats, City Clerk, and City Treasurer

4. Going on Vacation June 18-July 5. Assistant City Clerk Davis will be Acting City Clerk.

Interim City Manager Roverud

1. Thank you to City Attorney Stroud

2. Upcoming Special City Council Meeting June 24 for the State of the City Address, Special City Council Meeting July 14 for Urgency ORD, August 11 Regular City Council Meeting.

Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Councilmember Horgan

1. Gratitude for Council Appointment

2. Thank you to City Attorney Stroud
Mayor Por Tem Roberts

1. Thank you to City Attorney Stroud
Mayor Bass

1. Upcoming State of the City Address
Adjournment
Mayor Bass adjourned the meeting at 8:05 p.m.

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
18 City of South Lake Tahoe
Special City Council - State of the City Address
Meeting Minutes
Wednesday, June 24, 2026 at 5:30 pm
Duke Theater, Lake Tahoe Community College, 1 College Drive, South Lake Tahoe, CA 96150
NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Bass read the Land Acknowledgement.

Call to Order
Mayor Bass called the meeting to order at 5:30 p.m.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Robbins and Horgan.

Councilmember Jinkens was absent.

Also present were Interim City Manager Roverud and Assistant City Clerk Davis.

State of the City Address by Mayor Bass
Mayor Bass presented the State of the City Address.

Public Comment
None.

Adjournment
Mayor Bass adjourned the meeting at 6:24 p.m.

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
19 City of South Lake Tahoe
Special Closed Session City Council
Meeting Minutes
Wednesday, July 8, 2026 at 12:00 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Call to Order
Mayor Bass called the meeting to order at 12:05 p.m.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Robbins, Jinkens, and Horgan.

Also present were Interim City Attorney Rudin and Assistant City Attorney Bardzell, and City Clerk Blankenship.

Closed Session

1. Conference with Labor Negotiator – Govt. Code section 54957.6 Designated Representatives: Dan Bardzell, Assistant City Attorney and Sergio Rudin, Interim City Attorney
Unrepresented Employee: City Manager
Closed Session Report
None.

Adjournment
Mayor Bass adjourned the meeting at 2:15 p.m.

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
20 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council are asked to formally approve the meeting minutes of June 16, 2026, Regular City Council meeting, the June 24, 2026, Special State of the City Address meeting, the July 8, 2026, Special Closed Session City Council meeting, and the July 14, 2026, Special City Council meeting Requested Action / Suggested Motions: Pass a Motion approving the minutes from the of June 16, 2026, Regular City Council meeting, the June 24, 2026, Special State of the City Address meeting, the July 8, 2026, Special Closed Session City Council meeting, and the July 14, 2026, Special City Council meeting.

Responsible Staff Member: Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Attachments:
01- 06 16 2026 City Council and South Tahoe Redevelopment Successor Agency Meeting Minutes.pdf
02- 06 24 2026 Special City Council Meeting Minutes.pdf 03- 07 08 2026 Special Closed Session City Council Meeting Minutes.pdf 04- 07 14 2026 Special City Council Meeting Minutes.pdf 21 City of South Lake Tahoe
Special City Council
Meeting Minutes
Tuesday, July 14, 2026 at 12:00 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Call to Order / Pledge of Allegiance
Mayor Bass called the Meeting to order at 12:02 p.m., and then led the Pledge of Allegiance.

Roll Call
Present were Mayor Bass, Mayor Pro Tem Roberts, and Councilmembers Robbins, Jinkens, and Horgan.

Also present were Interim City Manager Roverud, Interim City Attorney Rudin, and City Clerk Blankenship.

Consent
Note: Mayor Bass pulled Item #2 from the consent Agenda.

Action Moved/Seconded: Horgan/Jinkens
Action: Bass (voted ‘No” on Item #1), Roberts, Robbins, Jinkens, Horgan Action: Passed the Consent Agenda, except for Item #2

1. Resolution Ratifying Application for Cycle 8 of the Active Transportation Program Funding for the Dennis T. Machida Memorial Greenway Phase 1c Project.

Action: Horgan/Jinkins
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-062 ratifying the application to the California Transportation Commission for planning, design and construction of the Dennis T. Machida Memorial Greenway Trail Phase 1c project.

Written public comment was received from the following person:

MJ Tahoe

2. Communications Site License Agreement between The City of South Lake Tahoe and the County of Placer
Note: This item was pulled from the Consent Agenda by Mayor Bass.

Action: Moved/Seconded: Robbins/Horgan
Yes: Bass, Roberts, Robbins, Horgan
No: Jinkens
Action: Passed Motion 2026-101 authorizing the Mayor execute the Site License Agreement with Placer County (C-181-2026) determining the project is exempt from CEQA pursuant to CEQA guidelines sections 15303, approving the Communications Site License Agreement with the County of Placer, and directing staff to file a notice of exemption.

Public Comment was heard from the following person: 22

1. Alan Miller 8written comment also submitted
23 Public Hearing

3. Extending the Urgency Ordinance Establishing a Temporary Moratorium on Approval of New Tobacco Retailer Applications for All Purposes Pending the Study and Development of Reasonable Regulations
Action: Moved/Seconded: Robbins/Horgan
Yes: Roberts, Robbins, Jinkens, Horgan
No: Bass
Action: Passed Motion 2026-102 adopting Ordinance 2026-1206 extending Urgency Ordinance 2026-1205 by 10 months and 15 days, pending further study or adoption of a permanent ordinance regarding tobacco sales. In addition, request that such analysis and research that take place include, as possible, an assessment of the customers of various tobacco establishments with regards to locals versus tourists.

Public Comment was heard from the following person:

1. Robin Griffin II, Business owner of 3045 Harrison Avenue New Business

4. LA28 Olympic Torch Relay Invitation Letter and Agreement Action: Moved/Seconded: Robbins/Bass
Yes: Bass, Roberts, Robbins, Jinkens, Horgan
Action: Passed Resolution 2026-063 authorizing the Mayor to sign the LA28 Torch Relay Agreement (C-182-2026) with the correction that the Mayor will sign the agreement, and designates the Mayor Pro Tem and City Manager as points of contact.

Public Comment was heard from the following person:

1. Kelly O’Haire
Agenda Planning Calendar

5. Agenda Planning Calendar
Councilmember Robbins:

1. Request for an agenda item directing staff to reach out to regional partners to help fund the Forest Services to establish a program for guiding and outfitting in the Basin. (Roberts seconded).

2. Request for an agenda item on a discussion to prioritize bicycle lane, route, and path travel over crossing car travel, and to alter, as necessary, bike paths, routes, and lanes designations to allow painted bike infrastructure priority for bicycles over vehicle parking, and to also consider “Share the Road” painting on Eloise (Horgan seconded).

3. Request for an agenda item on analysis and discussion on the plastic revetment support material that was put into Lakeview Commons (Jinkens).

4. Request for an agenda item on a discussion of the dissolution of the Tourism Improvement District under the California Vehicle Code, or to have the Tourism Improvement District enter into an agreement to allocate their money with more wisdom and less appropriation (Roberts seconded).

Closed Session

Adjournment
Mayor Bass adjourned the meeting at 2:03 p.m.
24 Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
25 Council Agenda Report- August 11, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Conflict of Interest Code Update
Location: Citywide
Responsible Staff Member: Susan Blankenship, City Clerk and Michelle Davis, Assistant City Clerk
Background: The Political Reform Act, Government Code Sections 87300 and 87306 and 2 Cal. Code of Regulations Section 18730 requires government agencies to review and update their Conflict of Interest Codes every two years.

The last update to the City’s Conflict of Interest Code was approved by Council on September 11, 2024 (Resolution 2024-100). It is necessary at this time to update the City’s Conflict of Interest Code, Appendix A, to reflect new positions and reclassifications over the past two years.

Designated employees are the persons holding positions listed in Appendix A who have been determined to make or participate in the making of decisions which may foreseeably have a material effect on economic interests. These designated employees are required to file Statements of Economic Interest (Form 700) annually and upon assuming and leaving office with the California Fair Political Practices Commission (FPPC). Form 700 identifies employee conflicts of interest and serves as a reminder for them to abstain from decision-making processes that involve these conflicts. Form 700 provides transparency and accountability by providing necessary information to the public about an official’s personal financial interests to ensure they are making decisions in the best interest of the public.

The City Clerk has reviewed the City’s Conflict of Interest Code and set forth proposed amendments (02- Appendix A - Redline).

Financial Implications: The fiscal impacts associated with this State unfunded mandate for the administration of the program by the City Clerk’s Department are included in the annual staff budget.

Environmental Considerations: These policy additions and amendments are not a “project” subject to review under CEQA Guidelines Section 15378(b)(2) (continuing administrative or maintenance activities, such as general policy and procedure making). 26 Council Agenda Report- August 11, 2026 Page 2 of 2
Policy Implications: Adoption of this resolution is consistent with the regulations set forth by the FPPC which are mandated upon public agencies, and advances the public interest in transparency and accountability of the City’s decision-making. 27 Appendix A
Position Disclosure Category
Accountant I/ll 1
Airport Land Use Commissioner 1
Airport Manager 1
Arts, Culture and Tourism Commissioner 1
Assistant City Attorney 1
Assistant City Manager 1
Associate Architect 1
Assistant/Associate/Senior Civil Engineer 1 1
Assistant/Associate/Principal Management Analyst 1
Assistant/Associate/Senior Planner 1
Building / ADA Board of Appeals Commissioner 1
Building Inspector r/Official- Principal/Senior 1
Building Official 1
Capital Program and Facilities Program Manager 1
Chief of Police 1
City Clerk 1
Code Compliance Investigator 1
Communications and Projects Specialist/Manager 1 1
Community Services Officer/Senior/Supervisor 1
Community Services Officer Supervisor 1
Complete Streets Program Manager 1
Data and Innovation Program Manager 1
Director of Development Services 1
Director of Finance 1
Director of Parks & Recreation 1
Director of Public Works 1
28 Engineering Manager
Engineering Project Manager 1
Marketing and Events Coordinator 1 1
Executive Assistant (Police) 1
Fire Chief 1
Fire Battalion Chief 1
Fire Deputy Chief 1
Fire Safety Inspector l/II 1
Fire Marshal 1
GIS Analyst 1
Housing Program Coordinator 1
Housing Manager 1
Human Resources Manager 1
Independent Citizens Oversight Board Member 1
Information Systems Supervisor/Manager 1
Maintenance Manager- Fleet, Streets, Facilities, Parks 1 Network Systems Administrator 1
Office Manager 1
Parks and Recreation Commissioner 1
Planning Manager/Environmental Planner 1
Police Lieutenant 1
Police Sergeant (Code Enforcement) 1
Principal Human Resources Analyst 1
Recreation Manager 1
Resident Engineer/Inspector 1
Risk Manager 1
Senior/Primary Building Inspector 1
Sustainability Coordinator 1
*Consultants 1
29 Appendix B
Disclosure Category 1:Must report all interests in real property located within the jurisdiction, as well as investments, business positions and sources of income, including gifts, loans and travel payments.
*Consultants shall be included in the list of designated employees and may be required to file a State of California, Fair Political Practices Commission, Statement of Economic Interests form. If a consultant participates in making financial decisions, said consultant is required to disclose certain types of information so that the public can be made aware of any potential conflict of interest. This form must be filed each year and is a public document. However, the following limitation may apply:

The City Manager may determine in writing that a particular consultant, although a “designated position” is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirements described in this section. Such determination shall include a description of the consultant’s duties and based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code.

The following positions are NOT covered by this code, because they are required to file full disclosure with the Fair Political Practices Commission under Section 87200, and therefore, are listed for informational purposes only:

City Councilmembers
City Attorney
City Manager
City Treasurer
City Planning Commissioners
30 Appendix A
Position Disclosure Category
Accountant I/ll 1
Airport Land Use Commissioner 1
Airport Manager 1
Arts, Culture and Tourism Commissioner 1
Assistant City Attorney 1
Assistant City Manager 1
Assistant/Associate/Senior Civil Engineer 1
Assistant/Associate/Principal Management Analyst 1
Assistant/Associate/Senior Planner 1
Building / ADA Board of Appeals Commissioner 1
Building Inspector - Principal/Senior 1
Building Official 1
Capital and Facilities Program Manager 1
Chief of Police 1
City Clerk 1
Code Compliance Investigator 1
Communications and Projects Specialist/Manager 1
Community Services Officer/Senior/Supervisor 1
Community Services Officer Supervisor 1
Complete Streets Program Manager 1
Data and Innovation Program Manager 1
Director of Development Services 1
Director of Finance 1
Director of Parks & Recreation 1
Director of Public Works 1
Engineering Manager
31 Engineering Project Manager 1
Marketing and Events Coordinator 1
Executive Assistant (Police) 1
Fire Chief 1
Fire Battalion Chief 1
Fire Deputy Chief 1
Fire Safety Inspector l/II 1
Fire Marshal 1
GIS Analyst 1
Housing Program Coordinator 1
Housing Manager 1
Human Resources Manager 1
Independent Citizens Oversight Board Member 1
Information Systems Supervisor/Manager 1
Maintenance Manager- Fleet, Streets, Facilities, Parks 1 Network Systems Administrator 1
Office Manager 1
Parks and Recreation Commissioner 1
Planning Manager 1
Police Lieutenant 1
Police Sergeant (Code Enforcement) 1
Principal Human Resources Analyst 1
Recreation Manager 1
Resident Engineer/Inspector 1
Risk Manager 1
Sustainability Coordinator 1
*Consultants 1
32 Appendix B
Disclosure Category 1:Must report all interests in real property located within the jurisdiction, as well as investments, business positions and sources of income, including gifts, loans and travel payments.
*Consultants shall be included in the list of designated employees and may be required to file a State of California, Fair Political Practices Commission, Statement of Economic Interests form. If a consultant participates in making financial decisions, said consultant is required to disclose certain types of information so that the public can be made aware of any potential conflict of interest. This form must be filed each year and is a public document. However, the following limitation may apply:

City Councilmembers
City Attorney
City Manager
City Treasurer
City Planning Commissioners
33 Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
August 11, 2026
Updating the City’s Conflict of Interest Code
(Replaces Resolution 2024-100)

BACKGROUND
A. The Political Reform Act of 1974, Government Code Section 87300, et seq., requires state and local government agencies to adopt and promulgate conflict interest codes.

B. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs. Section 18730, which contains the terms of a standard conflict of interest code.

C. Such standard terms can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Incorporates by reference the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission, and adopts the conflict of interest code comprised of the attached Appendix A, in which officials, boards and commission members and employees are designated, and Appendix B, in which disclosure categories are set forth.

2. Directs designated employees to file statements of economic interests with the City Clerk, all of which will be made available for public inspection and reproduction (upon request) pursuant to Government Code 81008.

Adopted by the City of South Lake Tahoe City Council on August 11, 2026, by the following vote:

Date:

Cody Bass, Mayor
Attest:

Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
34 Council Agenda Report August 11, 2026 1
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11th, 2026
Title: CAL FIRE Mutual Aid Agreement
Location: Fire Department
Responsible Staff Members: Jim Drennan, Fire Chief
Background: Mutual Aid agreements are utilized between fire agencies in nearly every jurisdiction around the country. The concept is a simple one which allows for two or more agencies to enter into an agreement to provide assistance to one another when requested. These agreements provide better area and call coverage so that we can utilize a “closest resource” concept to our operational response plan.

Issue and Discussion: The mutual aid agreement presented here is specific to South Lake Tahoe Fire Rescue providing and receiving assistance when requested from or to CAL FIRE which also operates in the area. This Local Operating Plan allows for rapid and seamless integration of our state partners here in the Basin and memorializes the long-standing agreement to provide resources to calls for service on State lands as well as receive resources from the state (CAL FIRE) to calls here in the city of South Lake Tahoe. Our current response plan reflects this concept and by approving this Local Operating Plan we bring a higher level of fire safety and response to the community.

Financial Implications: There are no financial implications associated with this agreement unless or until we respond to a large-scale event which lasts over 6 hours for fire apparatus use and/or 12 hours for overhead personnel. In the event of such an event our agency will be in unified command and any costs would normally be born by the state or federal agency having jurisdiction.

Environmental Considerations: The proposed action is not a “project” under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) because it is a continuing administrative or maintenance activity such as purchases for supplies and personnel-related actions.

Policy Implications: There are no policy implications associated with this agreement but it does support three of the City’s strategic priorities. #2 Efficient Government, #3 Ensure Public Safety and #6 Protect the Natural Environment.
35 Addendum to the Agreement for Mutual Aid Fire Protection

CAL FIRE
Amador-El Dorado Unit
and
South Lake Tahoe Fire Rescue
2026-2030 LOCAL OPERATING PLAN

DAVE WOOD

UNIT CHIEF
36

Page 2 of 10 ends

1. IDENTIFICATION
This Operating Plan is an addendum to the Agreement for Mutual Aid Fire Protection by and between CAL FIRE Amador - El Dorado Unit hereinafter called AEU, and the South Lake Tahoe Fire Rescue, hereinafter called LOCAL AGENCY, through its duly appointed officers.

2. AUTHORITY
This Annual Operating Plan (AOP) is authorized by CA Health and Safety Code Section13863 and CAL FIRE Handbook Section 8515.

3. PURPOSE
This document provides operational and administrative guidelines for AEU and the LOCAL AGENCY in providing Mutual Aid. Additionally, this document addresses Assistance by Hire resources within AEU by:

A. Defining the parameters for reimbursement of local government fire personnel and apparatus for incidents within the purview of AEU, including exclusions and exceptions
B. Establishing the procedure for payment of local fire agency equipment and personnel C. Providing a point of contact for payment issues on incidents within AEU.

This agreement does not include resource or overhead orders placed under the California Fire Assistance Agreement (CFAA).

4. DEFINITIONS
A. AGENCY REPRESENTATIVE
An Agency Representative is an individual assigned to an incident from an assisting or cooperating agency who has been delegated authority to make decisions on matters affecting that agency's participation at the incident. The Agency Representative is not on direct tactical assignment, but is there to assist in coordination efforts B. ASSISTING AGENCY
An agency directly contributing tactical or service resources to another agency.

C. ASSISTANCE BY HIRE
Assistance by hire is the provision of fire suppression resources, by one agency to another, on a reimbursement basis. All requests to hire fire protection assistance must be clear and precise and shall be recorded by the single ordering point.
37

Page 3 of 10 ends

D. COOPERATING AGENCY:

An agency supplying assistance other than direct tactical or support functions or resources to the incident control effort (e.g., American Red Cross, telephone company, etc.).

E. LOCAL RESPONSIBILITY AREA (LRA)
Lands on which neither the State nor the Federal Government has any legal responsibility for providing fire protection.

F. MUTUAL AID
Mutual aid is a reciprocal agreement between two or more fire agencies wherein each agrees to assist the other under certain conditions without cost to the requesting agency. Providing mutual aid is permissible on the part of the responding agency, based on its ability at the time the aid is requested.

The purpose of mutual aid is to ensure rapid attack strength via the nearest available forces regardless of source or agency in the interest of economy, to avoid duplication, and to minimize the number of large fires, and because no agency can afford an organization that will meet all needs.

G. MUTUAL AID AGREEMENT:

Written agreement between agencies and/or jurisdictions in which they agree to assist one another with like resources and without cost. The mutual aid period, as defined by this agreement, shall extend six hours from time of request for fire apparatus, two hours for water tenders, and 12 hours for overhead personnel. Eligible resources utilized beyond the mutual aid period will become assistance by hire retroactive to the time of the request.

H. MUTUAL DISPATCH AREAS (MDAs)
Protection units shall coordinate their initial attack response by identifying the "closest forces" and agreeing which resources will be automatically dispatched. All resources in the initial attack dispatch will be Mutual Aid.

I. STATE RESPONSIBILITY AREA (SRA)
The California Board of Forestry and Fire Protection classify areas in which the primary financial responsibility for preventing and suppressing fires is that of the State. CAL FIRE has SRA responsibility for the protection of over 31 million acres of California's privately-owned wildlands.

J. UNIFIED COMMAND
Unified Command is an authority structure in which the role of incident commander is shared by two or more individuals, each already having authority in a different responding agency. Unified command is one way to carry out command in which responding agencies and/or jurisdictions 38

Page 4 of 10 ends

with responsibility for the incident share incident management, by establishing a common set of incident objectives and strategies.

5. GENERAL PROVISIONS
A. ANNUAL OPERATING PLAN (AOP)
The parties to this agreement will meet annually, prior to summer preparedness levels, to review the AOP. The AOP will include protection area maps for all parties, lists of principal personnel, updated contact information, and the current year Radio Call Plan as issued by the AEU Emergency Command Center (Attachment 1).

B. JURISDICTIONAL RESPONSIBILITIES
The LOCAL AGENCY has primary responsibility for the protection of life and improvements.

CAL FIRE has the statutory responsibility for the prevention, suppression, and investigation of wildland fires on lands deemed SRA.

C. NOTIFICATIONS
Each party will notify the other party of fires burning in or on or threatening lands or property for which the other party has protection responsibility.

D. COMMUNICATIONS
RADIO – communications shall be according to the current year Radio Call Plan as issued by the AEU ECC.

CORRESPONDENCE – via USPS or common carrier shall be to the following addresses for each of the parties:

CAL FIRE - AEU South Lake Tahoe Fire Rescue
2840 Mt. Danaher Rd. 2101 Lake Tahoe Blvd.

Camino, CA 95709 South Lake Tahoe, CA. 96150
TELEPHONE – Please refer to attached contact lists (Attachment 2) for agency personnel or functions.

EMAIL -- Please refer to attached contact lists (Attachment 2) for agency personnel or functions E. CAUSE AND ORIGIN DETERMINATION AND PRESERVATION OF EVIDENCE Parties will demonstrate diligence in protecting the point and/or area of origin of a fire and any and all evidence or potential evidence which may pertain to fire cause. The CAL FIRE Incident Commander or Prevention Bureau has the primary responsibility for origin and cause 39

Page 5 of 10 ends

determination on a SRA incident. CAL FIRE welcomes the assistance of the local fire agency but will maintain primary investigatory responsibility.

F. TRAINING
Parties will advise and attempt to share training opportunities with one another as they apply to each party’s mission to further foster good working relations and effectiveness.

G. PRESCRIBED FIRE AND FUELS MANAGEMENT
Parties will advise one another of planned prescribed fire or other fuels management within their respective jurisdictions.

H. MODIFICATIONS TO AOP
Any changes, agreed upon during the annual review will result in a letter from CAL FIRE to the LOCAL AGENCY memorializing that agreement and any changes therein. A copy of the letter will be retained in the official agreement file at AEU.

I. DURATION OF AGREEMENT
This Annual Operating Plan will be renewed and updated every four (4) years. Both parties retain the right to terminate their participation by providing 15 days written notice to the other party.

6. OPERATING PROCEDURES
A. DISPATCH
Please refer to the AEU Radio Call Plan for the current year as issued by the AEU ECC (See Attachment 1).

B. INCIDENT COMMAND

VEGETATION FIRES ON SRA
1) CAL FIRE has statutory responsibility for managing vegetation fires in the area defined as State Responsibility Area (SRA) regardless of local fire agency boundaries. 2) When a local fire agency Company Officer or Chief Officer is first on scene they will normally assume the position of Incident Commander. 3) The first CAL FIRE Company Officer or Chief Officer will contact the IC and determine if a change of command is appropriate. If a change is made, the ECC will be notified and an announcement will be made on the Command and Tactical frequencies. 4) When appropriate, a Unified Command or any other organization that is best suited to contain and control the fire will be used. CAL FIRE will continue to have primary responsibility for the fire and expenditures against the Emergency Fund. 40

Page 6 of 10 ends

5) The Incident Commander (IC) will be responsible for the report on conditions, resource ordering, deployment of resources, resource accountability, communication on the command and tactical frequencies, and the establishment of an incident command post (ICP).

NON-VEGETATION INCIDENTS OR LRA FIRES
1) The local fire agency has primary responsibility for these incidents. 2) If a CAL FIRE Company Officer or Chief Officer is first on scene they will normally assume the Incident Command responsibility.
3) The first local fire agency Company Officer or Chief Officer on scene will contact the IC and determine if a change of command is appropriate. If a change is made, the ECC will be notified and an announcement will be made on the Command and Tactical frequencies.
4) When appropriate, a Unified Command or any other organization that is best suited to mitigate the emergency will be used. The responsible local fire agency (AHJ) will continue to have primary responsibility for the incident. 5) The Incident Commander (IC) will be responsible for the report on conditions, resource ordering, deployment of resources, resource accountability, communication on the command and tactical frequencies, and the establishment of an incident command post (ICP).

C. EQUIPMENT ACCOUNTABILITY
Due to operational need, there may be occasions when local government resources will be asked to leave their equipment upon release from an incident. If equipment is left at an incident it will be documented on an Incident Replacement Requisition Form FC-315 (see Exhibit A).

The information that is most critical on the form is:
1) Incident number and name;
2) Unit name (i.e. Engine 85);
3) Authorization must be from a CAL FIRE officer ( DIVS, OSC or IC) 4) Date/Time;
5) Quantity and item description (i.e. 5-100’ lengths of 1 ½” hose, etc.).

A copy should be retained by the I.C. and the resource leaving the equipment.

Each respective district is encouraged to mark their equipment so CAL FIRE can return the exact equipment which was left on the incident. As an example, if a district leaves new hose on an incident, and it is not marked, they may not get new hose returned to them. CAL FIRE expects that non-traditional wildland suppression equipment not be left at an incident unless specifically requested by the IC or designee.
41

Page 7 of 10 ends

D. CAL FIRE PAYMENT FOR LOCAL FIRE AGENCIES – RESOURCES AND

PERSONNEL

GENERAL PROVISIONS

1. All fuel, lubricants, normal wear and tear will be the owning agencies' responsibility.

2. All assistance beyond the specified mutual aid period will be assistance by hire and will be reimbursed RETROACTIVELY for the full period from the time of initial dispatch until return to quarters. Reimbursement for Emergency Apparatus refurbishment and rehab may be approved by the Incident Commander, up to a maximum of 2 hours, as appropriate.

3. CAL FIRE will normally pay for one Company Officer and two Firefighters per engine unless ordered differently. During initial attack local staffing standards may be only one Company Officer and one Firefighter; this is the minimum staffing level CAL FIRE will pay for.

CAL FIRE will pay the actual staffing level on the assigned apparatus, from two to four persons.

4. CAL FIRE will pay for the actual staffing level on assigned water tenders, up to two persons.

5. Emergency apparatus shall meet minimum FIRESCOPE ICS type standards, when applicable and shall be outfitted with the minimum ICS complement.

6. CAL FIRE cannot hire equipment which was received through the Federal Excess program or from Cal OES. CAL FIRE can pay for staffing of these apparatus.

7. It shall be the responsibility of the jurisdiction sending emergency personnel to ensure that such personnel are provided protective clothing and equipment as required by the most current version of the rules found in California Code of Regulations, Title 8, Section 3410, Article 10.1, Section 3401, et seq

8. Personnel and apparatus time calculations are as follows:
 Apparatus
 Cal OES rates are used and there is a 16-hour maximum allowable charge per 24-hour period from time of dispatch
 Personnel
 Personnel time will be reimbursed at the Cal OES rate  If an agency has an approved Salary Survey on file with Cal OES, then those rates will be used. The Salary Survey must be on file prior to hire.

9. By providing personnel, apparatus, and equipment, the LOCAL AGENCY attests to their safety, training, competency, complement, and general readiness. Personnel filling engine company or tactical water tender positions shall be certified at the appropriate 42

Page 8 of 10 ends

level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or the California Incident Command Certification System (CICCS).

Personnel filling overhead positions shall meet the training and experience requirements established for the ICS position to be filled (Reference: NWCG 310-1 Sub System Guide or CICCS).

E. PARAMETERS FOR REIMBURSEMENT

1. Move up and cover assignments behind CAL FIRE resources.  Meals will normally be provided using normal station provisions unless otherwise specified by a CAL FIRE officer.
 Replacement fuel will be provided as needed.

2. Resources assigned to specific preplanned operations in the Unit such as lightning plans and special staffing plans.

3. Water tenders used on an incident or for coverage beyond the 2 hour mutual aid period.

4. Engines used on an incident or for coverage beyond the 6 hour mutual aid period.

5. Overhead working beyond the 12 hour mutual aid period when requested by the IC.

6. Resources requested to respond outside the boundaries of the mutual aid agreement (normally outside the Unit).

7. Local resources being used in lieu of CAL FIRE resources due to draw-down or other operational deficiencies.

8. Local Government Resources used beyond a 12 hour period for planned need should be converted over to CFAA and a Cal OES Agency Representative should be requested.
43

Page 9 of 10 ends

F. Exclusions
CAL FIRE will NOT normally pay for resources and overhead from the local agency having jurisdiction (AHJ) when used on fires within their district performing their primary responsibilities of protecting life and property.

EXCEPTIONS:

When local resources and overhead are being used in lieu of CAL FIRE resources due to operational deficiencies (draw-down, etc.), assistance by hire may be considered. This agreement will be mutually established by the CAL FIRE Incident Commander and the local fire department agency administrator, and documented on the Shift Ticket.

District owned water tenders may become assistance by hire if they are used in lieu of the rental of private equipment. All provisions for such use will be made between the CAL FIRE Incident Commander and the local fire department agency administrator.

7. PAYMENT PROCEDURE
A. Local Fire Agency:

1. Salary Survey Requirement
Before hiring apparatus or personnel at rates different from the base Cal OES rates, ensure your agency’s current Cal OES Salary Survey is on file with the CAL FIRE Administrative Officer in Camino.

2. Verification of Incident Time Records
Before release from an incident, Local Agency personnel must verify personnel and equipment time on the FC-33 for accuracy.

Verification will occur with a CAL FIRE representative at the station.

Copies of all documentation will be emailed directly to the Local Agency.

3. Invoice Package Review
CAL FIRE will prepare and send the Local Government Activity Invoice package to the Local Agency for review and signature.

Wet or digital signatures are acceptable.

4. Submission of Signed Invoice
Submit the signed invoice and any additional attachments to the CAL FIRE Unit Headquarters in Camino within 45 days of the assignment’s completion.

Digital copies are acceptable.

Payment Timeline
Payment may take up to 75 days from the date CAL FIRE receives the signed invoice.

Questions
Contact the Deputy Chief of Administration at (530) 708-2702. 44

Page 10 of 10 ends

Exhibit A: FC 315 - Incident Replacement Requisition
Exhibit B: FC 33 - Personnel and Equipment Time
Exhibit C: AEU/Local Government Activity Invoice
Exhibit D: CAL FIRE 20 - Contractor Certification Clauses for Services Attachment 1: AEU Radio Call Plan (current year)
Attachment 2: CAL FIRE Personnel Roster and Contacts List California Department of Forestry
And Fire Protection - AEU
South Lake Tahoe Fire Rescue
Dave Wood Date
Unit Chief
Jim Drennan Date
Fire Chief
45 STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

INCIDENT REPLACEMENT REQUISITION
FC-315 (11/05) Formerly Optional Form - Page 1 of 3

INCIDENT REPLACEMENT REQUISITION

INCIDENT ORDER NUMBER ISSUE NUMBER (FOR CACHE USE)

INCIDENT NAME ACCOUNTING/MANAGEMENT CODE

AGENCY BILLING ADDRESS NAME AGENCY SHIPPING ADDRESS NAME

UNIT NAME UNIT NAME
BILLING ADDRESS ADDRESS (NO P.O. BOX)

CITY, STATE, ZIP CITY, STATE, ZIP

AUTHORIZED BY (NAME AND TITLE) PERSON ORDERING (NAME AND TITLE)

TELEPHONE NUMBER TELEPHONE NUMBER

DATE/TIME ORDERED DATE/TIME ORDERED

REQUESTED METHOD OF DELIVERY

REQUEST
NUMBER
NFES
NO. QUANTITY U/I ITEM DESCRIPTION PAGE OF PAGE
46 STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

INCIDENT REPLACEMENT REQUISITION
FC-315 (11/05) Formerly Optional Form - Page 2 of 3
INCIDENT REPLACEMENT REQUISTION, Continuation Page

REQUEST
NUMBER
NFES
NO. QUANTITY U/I ITEM DESCRIPTION PAGE OF PAGE
47 STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

INCIDENT REPLACEMENT REQUISITION
FC-315 (4/04) Formerly Optional Form - page 3 of 3
FC-315

INSTRUCTIONS FOR USE
INITIAL AND EXTENDED ATTACK INCIDENTS:

The Incident Commander approves replacement request based on Engine Accountability sheets or other fire equipment inventory documents approved by the requesting resource’s home unit.  If equipment and supplies are available at the incident for replacement, the request is filled at the incident host unit.
 If equipment and supplies are unavailable at the incident for replacement AND the requesting resource is not being immediately demobilized, the hosting unit will place a resource order for needed items through appropriate channels to the servicing fire cache or vendor. The order will be shipped to the incident and replacement will take place at the host unit.
 If equipment and supplies are unavailable at the incident for replacement, AND the requesting resource is being demobilized, an FC-315 will be completed by the host unit, ‘S’ number issued, signed by the authorizing official and given to the requesting resource.  On an Initial or Extended Attack incident, where a Supply Unit has not been established, approvals are limited to the Incident Commander or Agency Representative.

LARGE INCIDENTS WHERE A BASE HAS BEEN ESTABLISHED:

The incident Supply Unit Leader (SPUL) will be responsible for handling incident replacement requisitions when a incident base is established. The SPUL approves replacement request based on Engine Accountability sheets or other fire equipment inventory documents approved by the requesting resource’s home unit.  If equipment and supplies are NOT available at the incident for replacement, AND the requesting resource is not being immediately demobilized, The Supply Unit will place a resource order for needed items through appropriate channels to the servicing fire cache or vendor. The order will be shipped to the incident and replacement will take place at the Supply Unit.
 If equipment and supplies are unavailable at the incident for replacement, AND the requesting resource is being demobilized, an Incident Replacement Requisition (FC-315) will be completed by the Supply Unit, a ‘S’ number issued, signed by the authorizing official and given to the requesting resource.  Authorized approvals and signatures MUST be included on the FC-315. For large incidents where a Base has been established, these approvals are limited to Incident Supply Unit Leader, Logistics Section Chief, Incident Commander or Agency Representative.

Replacement orders will be based on approved OF-315’s and must be processed within 30 days of control of incident. A copy of the FC-315 will be attached to all pay documents charged against an incident number. (Revision 4/04)
48 STATE OF CALIFORNIA, NATURAL RESOURCES AGENCY PROJECT ID/INCIDENT NO. INCIDENT NAME REQUEST NO.

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

PERSONNEL AND EQUIPMENT REPORT
FC-33 (REV. 01/19)
PERSONNEL SHIFT SCHEDULE HOME UNIT Date COMMITTED Time Date RETURNED Time RESOURCE ID DOC NO. 0800-0800 0700-0700 0000-2400
TIME
RECORDER:

TIME RECORDER

HOME UNIT
RPTG
STRUCTURE: SVC LOC:

AMENDED COPY PAGE O
F
EQUIPMENT ACTIVITY Date Totals

ORG RADIO
NO. KIND ID NO. MO TU WE TH FR SA SU MO TU WE TH FR SA SU THIS

PAGE ALL PAGES
Activity
ORG PAR LAST FIRST, MI CLASS Day MO TU WE TH FR SA SU MO TU WE TH FR SA SU THIS

PAGE ALL PAGES
Duty
ST
OT
Duty
ST
OT
Duty
ST
OT
Duty
ST
OT
Duty
ST
OT
Duty
ST
OT
REMARKS:

CELL PHONE:
49 FC33 INSTRUCTIONS
Refer to CAL FIRE Handbook Section 3800 for complete policies and procedures. eFC-33 automates many of these fields. See the eFC33 Quick Reference or Tutorial for instructions on entering data into the electronic system.

PROJECT ID / INCIDENT NO: Enter Incident Number; e.g., F18CACDF 001234, F18CAAEU 000654, F18CALAC 003564.

INCIDENT NAME: Enter Incident Name.

REQUEST NO: Alpha/Numeric number assigned to the request for equipment or position; e.g., A-1, C-2, E-3.12, O-4.

PERSONNEL SHIFT SCHEDULE: Check one box that designates employee(s) duty day. Non-Bargaining Unit 8 employees are 0000-2400 (miscellaneous work schedules).

HOME UNIT: Enter three letter home unit designator; e.g., BTU, LMU, RRU.

DATE AND TIME COMMITTED: Enter calendar date and time (military time) committed to the incident. Enter the EXACT time (do not round it up or down).

DATE AND TIME RETURNED: Enter calendar date and time (military time) returned from the incident. Enter the EXACT time (do not round it up or down).

RESOURCE ID: STATION - Station or crew name given to the unit; e.g., WESTWOOD #1, DEVIL'S GARDEN 4, etc. OVERHEAD - Indicate fire line assignment; e.g., DIVS, FOBS, PTRC. STRIKE TEAM/TASK FORCE – Enter the ST/TF number; e.g., ST9223C, ST9488G. Resources assigned to ST/TF also enter the ST/TF number.

DOC NO: eFC33 automatically assigns the Document Number; otherwise, leave blank.

TIME RECORDER: Enter Time Recorder's Name.

TIME RECORDER HOME UNIT: Enter Time Recorder’s three letter home unit designator.

REPORTING STRUCTURE: If incident is charged to a specific Reporting Structure (legacy Index Code), enter it; otherwise enter “Home” for home unit Reporting Structure.

SERVICE LOCATION: Enter the correct Service Location for the incident; e.g., 00900 = Wildland Fire Suppression, 00907 = Move Up and Cover, 00908 = Special Staffing Pattern.

AMENDED COPY: Check the box if this is an amended copy.

PAGE __ OF __: Note if more than one page is used.

Equipment Activity
DATE: Show date of month, starting with the first date of the Incident; e.g., if the incident started on a Wednesday, enter the calendar date above the "WE" block, and begin to show activity on that date.

ORG: Only Organization A & B equipment are entered in the eFC33. Paper FC-33 forms may be completed for C, OES, CDC, CYA, etc.

RADIO NO: Radio number of unit; e.g., E2262, B2514, DT2140, OES196, E10, etc.

KIND: Kind of equipment; e.g., Fire Truck Heavy, Sedan, Pickup, Steam Table Unit, Mobile Kitchen Unit, Chainsaw, Generator, etc.

ID NO: Enter the “X” number for the vehicle; e.g., 2X356, 44X36. If there is no “X” number another ID number may be entered.

HOURS: Enter the total number of hours the equipment was used for each day. If eFC33 is used the hours will auto-fill. NOTE: Primary equipment hours are entered PORTAL TO PORTAL: When the equipment time is transmitted to the Cost Recovery program it will automatically convert hours to days and calculate the maximum billable hours.

TOTALS: Enter total number of hours for “This page.” If multiple pages’ fill in the “All Pages” total.

ACTIVITY: Operational period assignment or duties. For example: "IA" for Initial Attack, “TVL” for Travel time, "STG" for Staging, "Rest" for a rest day, "A, B, C, D" for Division assignments. Begin to show activity on first day assigned to Incident.

Personnel Activity
ORG: Only Organization A or B personnel are entered in the eFC33. Paper forms may be completed for OES, CDC, etc.

PAR: This box is checked if the employee was not on the incident for the entire commit/return time. If entered into eFC33 the partial time is automatically calculated. If a paper form, note the partial time in REMARKS.

LAST: Enter employee's Last Name.

FIRST/MI: Enter employee's legal First Name and Middle Initial. Do not enter abbreviated or nicknames.

CLASS: Enter class code or, if unknown, enter abbreviation for civil service title; e.g., BC, FC, FAE, FF1, SSA, AGPA, etc. VOL (Volunteer) and PCF (Paid Call Firefighter) are entered on the paper FC33 form but are not entered in eFC33.

DUTY: Hours scheduled for each duty day.

ST: Total straight time worked for that day. Begin to show activity on first day assigned to the Incident. Hours are calculated to the QUARTER hour for BU8 and non-BU8 personnel based on the actual commit and return times.

OT: Total overtime worked for that day. Begin to show activity on first day assigned to the Incident. Hours are calculated to the QUARTER hour for BU8 personnel based on the actual commit and return times. Check MOU’s for non-BU8 employees.

TOTALS: Enter total number of ST and OT hours for “This page.” If multiple pages’ fill in the “All Pages” total.

REMARKS: Enter any other pertinent information; e.g., personnel schedule changes, personnel change out during the incident, passenger in a vehicle (explains why no equipment on FC33), rental vehicle, etc. FC33s are to be filled out for any resource that is cancelled or diverted (note in remarks). If reassigned, enter to what incident. If covering, note who covering behind with the request number and incident number. For cost recovery purposes, purchases and other financial documents will come from CALSTARS and do not have to be tracked on FC33. DO NOT include items lost, used, or damaged on the incident. Enter this information on proper PL&D and/or Fire Line Replacement forms. (FC-315) CELL PHONE: Enter the cell phone number for the resource. 12/18 50

STATE OF CALIFORNIA, NATURAL RESOURCES AGENCY

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

SERVICE ORDER
CAL FIRE-93 (REV. 01/19)

1. AGENCY DOCUMENT/INVOICE NUMBER
UI

2. CONTRACTOR (Name and Address) 3. PHONE: 4. SUPPLIER ID. 5.BILLING CODE/CAN # PAGE OF PAGE

6. ADMINISTRATIVE UNIT FOR PAYMENT

S/B M/B DVBE

7. CAL FIRE-20 CONTRACTOR CERTIFICATION

CLAUSES SIGNED (REQUIRED)
CAL FIRE-501 CONTRACTOR CERTIFICATION

CLAUSES SIGNED (IF APPLICABLE)

8. CONTRACTOR agrees to provide the STATE with the following services:

Agreement Term: Start Date: to End Date:

Detailed description of work to be performed:

9. WAS P- CARD USED FOR THIS PURCHASE? YES NO
NOTE: Contract release for and in consideration of receipt of payment in the amount shown on line 14.

Contractor hereby releases the State from any and all claims arising under this agreement except as reserved below (Item 15)

10. Total Amount Due (This Page)

11. Sales Tax

12. Gross Amount Due

15. REMARKS No damage/No claim 13. Deductions

14. Net Amount Due

16. INDICATE STATE PURPOSE
Amount Appropriation Ref Fund ENY Account Alt Account
Program Project ID Activity Rptg Structure Svc Location

17. CONTRACTORS SIGNATURE PRINT NAME AND TITLE DATE

18. RECEIVING OFFICER’S SIGNATURE PRINT NAME AND TITLE DATE

19. PURCHASE AUTHORIZED By (Signature) TITLE PHONE
51 STATE OF CALIFORNIA, NATURAL RESOURCES AGENCY

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

SERVICE ORDER
CAL FIRE-93 (REV. 01/19)

GUIDE FOR EMPLOYEES WHO ISSUE
CAL FIRE-93 SERVICE ORDER
The CAL FIRE-93 is a Service Order Request document that can be used to acquire certain services up to a maximum of $9,999.99* ONLY. These services include non-repetitive Non-Incident Emergency Services and non-repetitive Non-Incident Urgent Need Services up to $9.999.99* as specified below. The CAL FIRE-93 can be used to acquire services with no dollar limit for EMERGENCY FIRE SUPPRESSION COSTS CHARGEABLE TO THE EMERGENCY FUND ONLY. Hired equipment, emergency aircraft, goods, personnel, or services of a hazardous nature, (e.g., HAZMAT, Pest Control, Drilling, etc.) cannot be purchased using the CAL FIRE-93 except what is specified below. Typical uses of the CAL FIRE-93 are as follows:

Typical Incident
Uses: Typical Non-Incident Emergency Uses:
(Non-Repetitive)
Typical Non-Incident
Urgent Need Uses:
(Non-Repetitive)
Motels Health & Safety for the immediate preservation
of life and state property.
 Equipment Repair
 Carpet Cleaning
 Vehicle Repair (up to Office of
Fleet Administration delegated
limit)
Facility rental
Local Government Resources
Portapotties
Rental of equipment (Personnel and
Equipment not listed in the Rate Book)
 Water and/or sewer services**
 Facility Repair Services*
 Medical Services*
** (For services under $10,000)
Chainsaw repair (Parts & Labor)
Canopy rental
Chair rental
Table rental
Computer rental
Copier rental
Note: Services classified as Urgent/NonIncident should be unplanned, nonrecurring services less than $10,000 (Except for vehicle repair services.)
*SERVICES BETWEEN $5,000 AND $9,999.99 REQUIRE A CAL FIRE-13 PRIOR APPROVAL FORM APPROVED BY THE BUSINESS

SERVICES OFFICE (BSO) UNLESS THE SERVICES ARE OBTAINED FOR EMERGENCY FIRE SUPPRESSION CHARGEABLE TO THE

EMERGENCY FUND ONLY

1. Agency Document/Invoice Number: Refer to Handbook 3600 Section 3762.3.1 for document numbering schematic for UI documents.

2. Contractor Name and Address: Enter the complete name and mailing address for contractor. Indicate if business is a Certified Small Business (S/B),Certified Micro Business (M/B) or a Disabled Veteran Business Enterprise (DVBE).

3. Phone: Contractor’s telephone number.

4. Supplier ID: Number from the FI$Cal Supplier ID Table or if a new supplier enter STD-204 information into the supplier ID table of FI$Cal. Upload the STD -204 into the FI$Cal supplier table and wait for approval from FI$Cal.

5. Billing Code: Use appropriate agency billing code for incident.

6. Administrative Unit for Payment: Enter address of the appropriate unit.

7. CAL FIRE-20 Contractor Certification Clauses Signed: CAL FIRE-20 MUST be completed for any services being performed using a CAL FIRE-93. CAL FIRE-20 will remain with the unit files.

8. Contractor agrees to provide the STATE with the following services: Include the beginning and ending date of the term for the agreement.

When used for services or equipment rental give a detailed description of service being provided. When using CAL FIRE-93 for local Government Resources give detailed description of work being done or write as per attached and attach supporting documentation from the local government entity.

9. Was P-CARD used for this purchase: Check appropriate box.

10. Total Amount Due (This Page): Total for page.

11. Sales Tax: Tax for parts (e.g. chainsaw parts, portapotties and shower units)

12. Gross Amount Due: Grand total before deductions.

13. Deductions: Enter any deductions.

14. Net Amount Due: Total amount after deductions.

15. Remarks: Enter any noteworthy information. (e.g., No Damage/No Claim).

16. Indicate State Purpose: MUST enter a brief statement of what the valid state purpose of this service was, and note GOING FIRE, if applicable.

17. Contractors Signature: Contractor or authorized representative sign and date CAL FIRE-93.

18. Receiving Officer’s Signature: Person verifying receipt of services provided, must sign and date CAL FIRE-93.

19. Purchase Authorized by: Signature, title and phone number of person authorizing acquisition and payment of this service. 52 STATE OF CALIFORNIA
Department of Forestry and Fire Protection
Contractor Certification Clauses for Services
CAL FIRE-20 (Rev. 05/15) (Page 1 of 3)
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Firm Name (Printed) Federal ID Number
By (Authorized Signature)
Printed Name and Title of Person Signing
Date Executed Executed in the County of
ATTENTION CONTRACTOR: Please be sure to initial clauses, where required.

1. DARFUR CONTRACTING ACT VENDOR CERTIFICATION
FORM CAL FIRE-720: Under the Darfur Contracting Act
(Public Contract Code Sections 10475-10481), if a company that currently, or within the previous three years, has had business activities or other operations outside of the United States submits a bid or proposal for a State of California contract for goods or services, the State agency must require the company to certify that it is not a scrutinized company as defined in Public Contract Code Section 10476, or that it is a scrutinized company that has been granted permission by the California Department of General Services to submit a bid or proposal for the contract.

CONTRACTOR: You MUST INITIAL either line (a) or (b)
below, to indicate your company’s current certification requirement:
_____ (a) We currently have, or have had within the
previous three years, business activities or other
operations outside of the United States, and,
therefore, are REQUIRED to and shall complete
and submit a form CAL FIRE-720 (Darfur
Contracting Act Vendor Certification) with our bid
or proposal for this contract for goods or services.

OR
_____ (b) We currently do not have, and have not had
within the previous three years, business activities
or other operations outside of the United States,
and, therefore, are NOT REQUIRED to complete
and submit a form CAL FIRE-720 (Darfur
Contracting Act Vendor Certification) with our bid
or proposal for this contract for goods or services.

2. STATEMENT OF COMPLIANCE: Contractor has, unless
exempted, complied with the nondiscrimination program
requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.)

3. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will
comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform
employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for
drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace
policy statement; and,
2) agree to abide by the terms of the company's
statement as a condition of employment on the
Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)
53 STATE OF CALIFORNIA
Department of Forestry and Fire Protection
CAL FIRE-20 (Rev. 05/15) (Page 2 of 3)

4. NATIONAL LABOR RELATIONS BOARD CERTIFICATION:

Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

5. CONTRACTS FOR LEGAL SERVICES $50,000 OR MOREPRO BONO REQUIREMENT: Contractor hereby certifies that contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

6. EXPATRIATE CORPORATIONS: Contractor hereby declares
that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

7. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or
produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

8. DOMESTIC PARTNERS: For contracts over $100,000
executed or amended after January 1, 2007, the contractor certifies that contractor is in compliance with Public Contract Code section 10295.3.

DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California:

1. PROMPT PAYMENT CLAUSE: Payment will be made in
accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. In the event of an emergency, as defined in section 927.11, late payment penalties may not apply. Specific to the California Department of Forestry and Fire Protection (CAL FIRE), if an invoice from a business under contract with CAL FIRE becomes subject to late payment penalties during the annually declared fire season, then the required payment approval date shall
extend thirty (30) calendar days beyond the initial forty-five (45)-day period, except in the case of a contract with a certified small business, a certified Disabled Veteran
Business Enterprise, a non-profit organization, or a nonprofit public benefit corporation. .

2. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the
employment, activity or enterprise is required as a condition of regular state employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract
within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub.

Contract Code §10420)
Members of boards and commissions are exempt from this
section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

3. LABOR CODE/WORKERS' COMPENSATION: Contractor
needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)
54 STATE OF CALIFORNIA
Department of Forestry and Fire Protection
CAL FIRE-20 (Rev. 05/15) (Page 3 of 3)

4. AMERICANS WITH DISABILITIES ACT: Contractor assures
the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

5. CONTRACTOR NAME CHANGE: An amendment is required
to change the Contractor's name as listed on this Agreement.

Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices
presented with a new name cannot be paid prior to approval of said amendment.

6. CORPORATE QUALIFICATIONS TO DO BUSINESS IN
CALIFORNIA:
a. When agreements are to be performed in the state by
corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax. c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

7. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

8. AIR OR WATER POLLUTION VIOLATION: Under the State
laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

9. PAYEE DATA RECORD FORM STD. 204: This form must be
completed by all contractors that are not another state agency or other governmental entity.

10. PREVAILING WAGES: (Rates can be viewed at
www.dir.ca.gov/DLSR)
1) In accordance with the provisions of Section 1770 and 1773 of the Labor Code, contractor and any subcontractor shall conform to the general prevailing wages as determined by the Director of Industrial Relations. Copies of these wage rate determinations or amendments may be reviewed at the
principal office of the contracting agency.
2) In accordance with Labor Code section 1813, contractor shall forfeit to the State a penalty of twenty-five dollars ($25) for each calendar day or portion thereof for any of contractor’s workers or subcontractors paid less than the stipulated prevailing wage.
3) Contractor further agrees to pay each worker the difference between the actual amount paid for each calendar day or portion thereof, and the stipulated prevailing wage rate. This provision does not apply to properly registered apprentices. 4) In accordance with Labor Code sections 1810, 1811, and 1814, the maximum hours a worker will be employed is limited to eight (8) hours a day and 40 hours a week, except as permitted below. Contractor shall forfeit twenty-five dollars ($25) per day as a penalty to the State for each worker employed under the contract in violation of this law.
5) In accordance with Labor Code section 1815, contractor is permitted to employ workers more than eight (8) hours a day and 40 hours a week at not less than 1 1/2 times the basic rate of pay.

11. CHILD SUPPORT WITHHOLDING DISCLAIMER: Payment
for services provided under this contract may be subject to withholding pursuant to a child support income withholding order.

California FC 5206, 5246, and 17512.
55 2026 Radio Operating Plan
Poudly Serving the Agencies of
Amador and El Dorado Counties
56 Camino Interagency Command Center Radio Operating Plan 2026 2 of 31 Scope
The Radio Operating Plan shall be utilized by CAL FIRE, as well as all the Federal and Local Government Agencies dispatched to or responding to an incident under the jurisdiction of the Camino Interagency Command Center (CICC) in the Amador, El Dorado Unit.

All cooperators utilizing frequencies described in this document or its attachments shall adhere to this plan while operating as part of the CICC radio system. The CICC shall be referred to as the Emergency Command Center (ECC) throughout this document.

Purpose
The Radio Operating Plan was developed to comply with FIRESCOPE and to provide common procedures and a shared understanding of the communication system utilized by the ECC. Additionally, the Automatic Vehicle Location (AVL) procedures outlined in this document are designed to establish a common set of guidelines for all AVL-equipped resources with Tablet Command (TC).

Note: New or updated language for 2026 is highlighted in YELLOW. 57 Camino Interagency Command Center Radio Operating Plan 2026 3 of 31 Procedure
Dispatch Frequency
This frequency will primarily be used for dispatching resources to new emergencies and for system-wide radio announcements. Resources not assigned to an incident shall always monitor the dispatch frequency. The closest available resources will be dispatched to all incidents in accordance with a standard response plan agreed upon by all agencies. Resources in the vicinity of an incident shall proceed toward the dispatched incident. If they are not dispatched, they shall notify the ECC of their location and availability on the appropriate command frequency after the check-back.

The ECC will then determine whether the resources are to continue to the incident.

The following are the dispatch frequencies utilized by the ECC. - AEU Local Net – CAL FIRE – Amador El Dorado Unit
- ENF Forest Net – USFS – Eldorado National Forest
- TMU Basin Net – USFS – Lake Tahoe Basin Management Unit Primary Use

1. ECC dispatching of new incidents

2. Lookout Smoke Reports

3. System Status Management assignments (Move-up/Cover)

4. System wide radio announcements

5. Flight following for CAL FIRE aircraft (AEU Local Net) Secondary Use
Secondary use of the dispatch frequency includes notifying the ECC for an agencies Duty Chief/Battalion Chief assumes operational coverage but shall not interfere with emergency operations.

Command Frequencies
Resources assigned by the ECC to an incident and not yet at scene or staged shall monitor the assigned command frequency. The Incident Commander shall monitor the assigned command frequency. Command frequencies will be assigned by the ECC based on the geographical locations listed below.
58 Camino Interagency Command Center Radio Operating Plan 2026 4 of 31 - El Dorado County – El Dorado Command
- Amador County – Amador Command
- Eldorado National Forest – ENF Forest Net
- Tahoe Management Unit – TMU Basin Net
- Sacramento County SRA (north of Latrobe Rd and along Michigan Bar Rd. to the Cosumnes River) – El Dorado Command
- Sacramento County SRA (all other areas) – Amador Command - San Juaquin County SRA – Amador Command
Command frequencies will be utilized for the following:
- Facilities and/or field resources reporting new emergency incidents - (See Radio Traffic Communication Priorities and Radio Traffic Terminology) - Communication while responding to emergency incidents - Resource status changes
- Essential routine or administrative traffic that does not interfere with emergency operations.

Tactical Frequencies
Tactical Frequencies – Incident Assigned
These identified frequencies are used as the primary method of operational communications while assigned to an emergency incident. Tactical frequencies are used for at-scene communication between the incident commander and all resources assigned to the incident. Resources assigned to the incident or staging shall monitor the assigned tactical frequency.

Incident commanders and all assigned resources shall always monitor the incident tactical frequency. All tactical frequencies utilized by the emergency incident will be assigned by the ECC (See Attachment A).

Exception
Resources assigned by the ECC to stage for the purposes of scene security shall remain on the assigned command frequency until the scene is secured and they are cleared to enter.

V-Fire 24 is automatically assigned to every incident as an emergency secondary tactical frequency. This frequency is for emergency use only, such as a firefighter mayday. The IC shall advise the ECC if the use of this frequency has been initiated. The only exception is in the Tahoe Basin, where V-Fire 24 is issued as a secondary tac channel for some vegetation fires.
59 Camino Interagency Command Center Radio Operating Plan 2026 5 of 31 Tactical Frequencies – Non-Emergency Use
These identified tactical frequencies are authorized by the ECC for use at any time for communications between resources during training, work projects, etc. These frequencies may be utilized without requesting prior authorization by the ECC. If radio frequency interference occurs during nonemergency use, the ECC can direct those affected resources to an additional tactical frequency upon request.
**The identified tactical frequencies for non-emergency use are authorized only for radio communications in Amador and El Dorado Counties (See Attachment A). **
Inter-Operability Tactical Frequency
This frequency is assigned for use on incidents involving outside agencies such as State Parks, Law Enforcement, EBMUD, etc.

Radio Traffic Communication Priorities
Radio traffic communications shall be prioritized in the following order:

1. Imminent life threat emergency or life safety hazard to incident emergency personnel

2. Imminent life threat or life safety hazard to the public

3. First report of a new incident

4. Dispatch/Checkback of a new incident

5. On-going incident communications
• Non-urgent incident communications may be transmitted via AVL

6. Routine traffic
• Routine status changes shall be transmitted via AVL whenever connectivity exists (See attachment E)
Radio Traffic Terminology
The following terminologies are utilized for prioritizing radio communications:

Emergency Traffic: Radio terminology declared to announce an imminent or immediate life-threatening situation to incident emergency personnel, Incident Commander (IC) and/or Emergency Command Center (ECC).

Emergency Traffic Only: Radio terminology used on the affected frequency or frequencies to cease all unrelated radio traffic until the emergency is mitigated and the frequency is clear for routine traffic. 60 Camino Interagency Command Center Radio Operating Plan 2026 6 of 31 Incident Traffic Only: Radio terminology used by the ECC to clear routine radio traffic due to heavy usage. All routine radio traffic is restricted until the frequency is cleared by the ECC.

Mayday: Radio terminology used as a personal declaration of an imminent or immediate life-threatening situation by an individual or aircraft. This declaration is a general broadcast request for immediate assistance.

New Incident: Radio terminology used by a facility or resource for the initial report of a new incident to the ECC. New Incidents should be reported via radio on the geographically assigned command frequency based on the location of the new incident. When reporting a new incident, the reporting resource should specify any resource needs that differ from the standard response plan.

Example
Engine 49: “Camino, Engine 49, El Dorado Command Tone 10, New Incident, Traffic Collision”
Camino: “Engine 49, Camino”
Engine 49: “Camino, Engine 49 at scene of a traffic collision, East Bound Hwy 50, just east of El Dorado Road, start a full response”.

Routine Traffic: General radio usage not related to a new or ongoing incident, including the following:
- Administrative traffic
- Resource status (Enroute, RTQ, AOR, AIQ, etc.)
- Status changes shall be transmitted via AVL whenever connectivity exists
- Delayed responses (out of service, training)
- Any status change that requires acknowledgment from the ECC shall be transmitted via radio and not AVL
- Ongoing incident logistical needs
- May be transmitted via AVL
- Direct (car-to-car) traffic
- Messages may be sent car-to-car via AVL
- Requests for Estimated Time of Arrival (ETA)
No other radio traffic terminology is approved (i.e., priority traffic, urgent traffic, etc.). 61 Camino Interagency Command Center Radio Operating Plan 2026 7 of 31 Incident Commander
The Incident Commander (IC) shall be assigned to the incident with the following considerations:

ECC Duty Officer – Serves as Incident Commander until arrival of the first company officer (Policy 8132).

Air Attack Officer - The air attack officer may be designated as IC by the ECC until another qualified officer, personnel, and/or resource arrives at scene.

Company or Chief Officer - The first qualified company officer or chief officer who arrives at scene will normally be transitioned into the IC position from either the ECC Duty Officer or the air attack officer assigned to the incident.

Authority Having Jurisdiction - The first qualified company officer or chief officer from the authority having jurisdiction may assume the IC of an incident as incident needs dictate. This applies when there are multiple agencies responding to an incident.

Upon arrival and assignment of the first IC, the ECC will announce the assigned IC, tactical frequency, and current time to all resources assigned and responding to the incident.

If the Incident Commander’s responsibilities are transferred during an incident, the ECC will announce the update by radio. A ranking officer arriving at scene (after assessing the situation) has the authority to state “no change in command” or “assuming command.” The Incident Commander is responsible for all resources assigned to the incident.

Status Change
The ECC shall be advised of all resource status changes on the appropriate command frequency. This may include a change in status by the Incident Commander for resources when assigned to an incident. A change in the location of a resource shall be given as an address, street and cross street, or common place name. A unit being available in district is not an acceptable status. AVL equipped resources may status themselves via AVL unless the status creates a delayed response (see Attachment E for appropriate use guidelines for AVL status changes and AVL messaging).
62 Camino Interagency Command Center Radio Operating Plan 2026 8 of 31 Move-up/Cover

The ECC is responsible for maintaining System Status Management (SSM) compliance for all resource types. The ECC will immediately consider SSM compliance at the conclusion of each dispatch and thereafter as additional resources are committed and/or released. The ECC will consider the length and probability of commitment, in addition to the location and estimated time of arrival (ETA) of cover resources when assigning coverage.

SSM assignments will be made on the dispatch frequency. Cover assignments shall be made utilizing the individual tone of the resource to be moved on the dispatch frequency. The ECC shall announce to stations and personnel to cover the appropriate stations if necessary. Resources assigned to a SSM post will acknowledge their moveup/cover and location upon arrival on the command frequency. Resources will continue to monitor the dispatch frequency for new assignments.

The ECC tracks SSM movement as an incident in CAD. Accordingly, AVL equipped resources shall utilize appropriate statuses when assigned to a cover (see attachment E).

Example 1 (Radio Only)
Dispatch Frequency
Camino: “Engine 5361, cover station 112”
Command Frequency
E5361: “Camino, Engine 5361 enroute Station 112”
Dispatch Frequency
Camino: “Jackson City personnel staff station 132”
Command Frequency
Station 132: “Camino, Engine 6332 staffed with two”
Example 2 (AVL Equipped resource)
Dispatch Frequency
Camino: “Medic 61, Cover Station 28”
AVL Status: M61 uses the RESP function when enroute to the assigned cover AVL Status: M61 uses the IAO or AT SCN function when arriving in the zone of, or at the assigned cover location
63 Camino Interagency Command Center Radio Operating Plan 2026 9 of 31 When a resource is cleared to return to quarters:

Dispatch Frequency
Camino: “Medic 61, Clear for Quarters”
• The ECC will place the resource in a “CEN” status in CAD AVL Status: M61 uses the RTQ function when returning to quarters AVL Status: M61 uses the AIQ function when in quarters
Personnel covering a station shall advise the ECC on the appropriate command frequency of the status change of the resource being staffed. Personnel down-staffing equipment may be asked to maintain staffing if SSM will be adversely impacted.

Self-Initiated Moves
Resources that self-initiate a move outside of their normal response area shall advise the ECC of the move and the estimated duration via radio, regardless of AVL status. If an AVL equipped resource leaves their station and remains in their response area, AOR shall be used. This helps CAD from incorrectly suggesting a cross-staffed resource to a new call.

Example
Command Frequency
E2761: “Camino Engine 2761 enroute to the El Dorado Shop for a B service. We will be out of our response area for approximately 2 hours.” Engine statuses themselves AOR
Command Frequency
E19: “Camino Engine 19 enroute to Station 25 for a 30-minute detail.” Units Staffed as a Result of a Call Back
Resources shall indicate their staffing level and geographic location upon staffing.

Resources shall acknowledge the directive (respond or cover assignment) given by the ECC.

Pre-Alert
All incidents, except for medical transfers, that are dispatched by the ECC will be prealerted on the appropriate dispatch frequency. Two beeps during a pre-alert signifies a code 2 response, while three beeps signify a code 3 response. The pre-alert will include additional simul-selected dispatch frequencies based on the incident location and the interagency resources needed as per the response plan. 64 Camino Interagency Command Center Radio Operating Plan 2026 10 of 31 Example:

Camino: “25 Medical Main Street”
Radio silence shall be maintained on the dispatch frequency between the pre-alert and the tones of an incident.

Tones
The ECC will tone individual resources and radio silence shall be maintained between the tones and the dispatch of an incident.

Dispatch
The closest resources available will be dispatched to all incidents in accordance with a standard response plan based on the current resource status. CAD will suggest AVL equipped resources based on their current GPS location. For all others, CAD will dispatch off their current location in CAD.

Example
Camino: “E25 M25 Medical 123 Main St. Cross of Spring St.” Resource Check Back
*El Dorado County Only*
Resources responding to an incident (within El Dorado County) without an assigned IC designator will utilize their AVL to status their response. If all responding resources status as “RESP” within the permitted check back time, (1 min. during day 0700-1900 and 3 min. at night 1900-0700) a check back via radio will not be completed by the ECC. If a resource or resources are not equipped with AVL or does not status within the above stated time, a checkback for those resources will be initiated. The resources that are statused prior to checkback using their AVL will not be identified during the checkback. For any incident with an assigned IC designator, a check back via radio will be completed. Any resource not in “RESP” status prior to the permitted check back time will receive a check back via radio.

Exceptions to the above procedure are as follows:
- Life/Safety alert will consist of three alert tones, interposed by three higher frequency alert tones. This special three-alert tone configuration will be used exclusively during a life/safety announcement such as “power lines down.” All resources, regardless of AVL status, shall acknowledge receiving 65 Camino Interagency Command Center Radio Operating Plan 2026 11 of 31 the life/safety announcement by acknowledging the hazard via radio during resource check back.
- A check back via radio will be completed by the ECC for any incident involving staging required
- A check back via radio will be completed by the ECC for any resource not equipped with AVL capabilities.
- Anytime the ECC sees fit to initiate a check back via radio for any special circumstances. Example: Positive EIDS
Resources responding “in place of” another resource
- A resource responding in place of another resource shall advise the ECC of the status of the resource being replaced. The ECC will dispatch the new resource onto the call and status the old resource appropriately. AVL equipped resources being replaced shall not status themselves. The ECC will status the resource(s) being replaced in CAD
Example
Camino: “E2771 Confirm Response”
E2751: “E2751 in place of, E2771 available in quarters” Exception to the resource check back
- A resource arriving at scene prior to the completion of check back shall advise the ECC to hold check back and provide a brief report on conditions including resource needs if different from the initial dispatch.

Note: When the ECC requests a check back on the command frequency, the resource being hailed shall respond back on the command frequency regardless of AVL status.
*Amador County, Lake Tahoe Basin Management Unit and Non-AVL Equipped Resources*
Resources dispatched to an incident shall acknowledge their response to the incident when requested by the ECC on the appropriate command frequency during the incident resource check back. Resources that respond to the incident that were not dispatched shall advise the ECC of their location for the dispatched incident after 66 Camino Interagency Command Center Radio Operating Plan 2026 12 of 31 check back. All resources that are dispatched and responding to an incident shall monitor the command frequency while responding. AVL equipped resources shall status themselves appropriately when connectivity exists (See Attachment E). A checkback will occur for all non-AVL equipped resources, and AVL resources will be identified and voiced out during the completion of the checkback as responding via AVL.

Life/Safety Alert
Life safety alert will be three alert tones interposed by three higher frequency alert tones. This special three alert tone configuration will be used exclusively during a life/safety announcement such as “power lines down.” All resources, regardless of AVL status, shall acknowledge receiving the life/safety announcement by acknowledging the hazard via radio during resource check back.

Resources responding “in place of” another resource
- A resource responding in place of another resource shall advise the ECC of the status of the resource being replaced. The ECC will dispatch the new resource onto the call and status the old resource appropriately. AVL equipped resources being replaced shall not status themselves. The ECC will status the resource(s) being replaced in CAD
Example
Camino: “E2753 Confirm Response”
E2783: “E2783 in place of, E2753 available in quarters” Camino: “E6431 Confirm Response”
E6420: “E6420 in place of, E6431 down staffed”
Exception to the resource check back
- A resource arriving at scene prior to the completion of check back shall advise the ECC to hold check back and provide a brief report on conditions including resource needs if different from the initial dispatch.

Note: When the ECC requests a check back on the command frequency, the resource being hailed shall respond back on the command frequency regardless of AVL status.
67 Camino Interagency Command Center Radio Operating Plan 2026 13 of 31 Incident Communications
All Communications between the IC and ECC will be transmitted on the predetermined command channel for all initial attack incidents. Extended attack incidents may have other frequencies assigned and an incident specific command frequency if needed (i.e., CMD I, CMD II). All frequencies will be requested by the IC and/or ECC.

Fire Status Updates:

The incident commander or last unit at scene will be responsible for providing the ECC with the status of a fire using the following terminology and definitions:

Fire Contained: The forward spread of the fire is stopped and based on current and expected conditions, can be reasonably expected to hold without further augmentation of resources. A fire will typically be in contained status prior to being controlled status.

Fire in Patrol Status: The fire no longer requires resources to remain on scene overnight but does not fully meet the definition of controlled.

Fire Controlled: To complete control line around a fire, any spot fires, and any interior islands to be saved; burned out any unburned area adjacent to the fire side of the control line; and cool down all hot spots that are immediate threats to the control line, until the lines can reasonably be expected to hold under foreseeable conditions.” A fire in controlled status would not, under normal circumstances, require resources to recommit to, or patrol the fire. The resource advising that the fire is controlled will provide the ECC with the final acreage and the name of the company officer responsible for the fire report, if not already provided. (HB 7751.3.1)
Fire Out: Fire Out is a term used by the Federal Agencies and is a required Fire Status and must be recorded. Once a fire is deemed out the individual responsible has 10 days to complete the fire report used by the Federal Agency having jurisdiction.

Resource / Station Identifier
Resources shall use their FULL resource identifier for all radio traffic. Stations shall be addressed utilizing their numerical Identifier only.

Example:
• Engine 25: “Camino Engine 25 in quarters Station 25”
• Engine 2751: “Camino Engine 2751 in quarters Station 43” 68 Camino Interagency Command Center Radio Operating Plan 2026 14 of 31 Resource Staging
Resources arriving at staging shall advise the ECC on the assigned command frequency. AVL equipped resources should use the STG status when arriving at staging. For incidents where resources are staging for scene safety purposes, the ECC will utilize the CEN status and announce via radio when resources are clear to enter the scene.

Resource at Scene
*El Dorado County Only*
Resources arriving at scene (when no IC designator has been assigned) shall utilize their AVL to status “AT SCN”. When an IC designator has been assigned, the first arriving resource will announce via radio they are at scene followed by initial report on conditions.
*Amador County and Non AVL Resources*
Resources arriving at scene shall advise the ECC on the command frequency prior to switching to the assigned incident tactical frequency. Resources arriving at scene DO NOT need to announce they are switching to the assigned tactical frequency. AVL equipped resources should use the “AT SCN” function. The first arriving resource on any call type and regardless of AVL status shall announce via radio that they are at scene.

Air Ambulance Operations
When call taker information or the initial report on conditions warrants, an air ambulance will be dispatched. The ECC will typically dispatch the air ambulance to the incident scene. If responding units determine that a more appropriate helispot exists, they will advise the ECC on the command frequency, and the incoming air ambulance will be redirected accordingly. A helispot coordinator will be assigned by responding fire personnel or the ECC. The helispot coordinator will switch to CALCORD for coordination with the incoming air ambulance. If CALCORD is unavailable, any highband tactical frequency may be used. The helispot coordinator or IC shall advise the ECC when the air ambulance has landed and taken off. The flight destination shall be provided to the ECC upon take-off (even if it is to return to base). 69 Camino Interagency Command Center Radio Operating Plan 2026 15 of 31 Report on Conditions (Initial, Follow Up, Closing)
When the first resource arrives at scene, it is their responsibility to give an initial report on conditions via radio and identify if they are assuming IC and utilize the following guidelines:

Structure Fire - Initial

1. Unit designator at scene

2. Establish Orientation of the incident (A side is address side unless otherwise stated)

3. Confirmation of incident location (If different than given on dispatch)

4. A brief description of the building
a. Occupancy (house, apartment, strip mall, box store, high-rise, church, etc.) b. Size (large, medium, small) number of floors

5. Incident conditions
a. Nothing showing
b. Smoke showing (amount, location)
c. Fire showing (amount, location)
d. Exposures

6. Brief description of action taken by officer and crew members a. Assuming or passing command

7. Any safety hazards

8. Request required resources when necessary
Example: Camino, Engine 89 arrived on the alpha side of a medium two-story commercial building with smoke showing from the second floor. We’re initiating fire attack, next due take water supply, assuming command.

Example: Camino Engine 28’s arrived on the alpha side of a single-story residence with smoke showing from the front door. This will be a rural water supply, we’re initiating fire attack, next due provide a tank transfer, assuming Command Structure Fire - Follow Up

1. Confirm 360 is completed and report findings

2. Confirm strategy (offensive vs defensive)

3. Report on exposures

4. Utilities secured during 360

5. Request additional resources as needed

6. Any other pertinent information
70 Camino Interagency Command Center Radio Operating Plan 2026 16 of 31 Example: Camino, Street IC, completed 360, utilities secured, 1 exposure threat on Charlie side of the structure, ready to copy resource request Structure Fire - Closing

1. Confirmed false alarm

2. Knock down on the fire

3. Primary and secondary search complete

4. Commitment time

5. Cancellation of PAR clock

6. Property turned over to homeowner
Example: Camino, Street IC, knock down on the fire, can handle with resources at scene, commitment time approximately 2 hours, cancel the PAR clock Vegetation Fire – Initial

1. Unit designator at scene

2. Confirmation of incident location (if different than given on dispatch)

3. Size of the fire IN ACRES

4. Type of fuel:
a. Grass
b. Brush
c. Timber
d. Slash

5. Rate of Spread:
a. Slow
b. Moderate
c. Dangerous
d. Critical

6. Assume or Pass command
.

Example: Camino, E2771 at scene, quarter acre in grass, slow rate of spread, assuming command.

Vegetation Fire- Follow Up

1. Structures impacted or involved

2. Access challenges

3. Staging

4. Incident command post

5. Topography

6. Initial actions
71 Camino Interagency Command Center Radio Operating Plan 2026 17 of 31

7. Unique circumstances (e.g., “well established on both sides of the river”).

8. Additional resource needs
Example: Camino, Street IC, with updated report on conditions. Fire is now 5 acres, well established mid slope, moderate rate of spread, have all incoming resources stage at Street and Corner, ICP will be located at Street School, ready to copy resource request.

Vegetation Fire - Closing

1. Forward progress stopped

2. Commitment time

3. Fire contained

4. Patrol status

5. Fire controlled

6. Person with the report
Example: Camino, Street IC, forward progress stopped, continue closest Type 1 crew code 2,
cancel the balance, commitment time approximately 1 hour .

Example: Camino, Street IC, fire contained at .26 acres, Captain Doe with the report, fire will
remain in patrol status, E2771 returning.

Traffic Collision - Initial

1. Unit designator at scene

2. Confirmation of incident location (If different than given on dispatch)

3. Number of vehicles involved

4. Extent of damage to the vehicle (s)
a. Minor
b. Moderate
c. Major

5. Assume or pass command
Example: Camino E28, updated location is in front of 123 Street, 2 vehicles, moderate damage, assuming command.

Traffic Collision – Follow Up

1. Number of patients

2. Extrication required
72 Camino Interagency Command Center Radio Operating Plan 2026 18 of 31

3. Roadway blockage

4. Additional resource needs

5. Declaration of Mass Causality Incident (MCI)
a. Level of MCI (0,1,2,3,4)
b. Staging area
c. Incident Command Post (ICP) location
Example: Camino, Street IC, 3 patients total, roadway partially blocked, requesting one additional medic unit code 3.

Traffic Collision - Closing

1. Incident is terminated or incident is turned over to law enforcement Can Handle with Units at Scene / Call Cancelled
When the ECC is notified of “can handle with units at scene” or when a call is cancelled, the ECC will announce the “can handle with units at scene” or “call cancelled” on the command frequency initiated by a two-alert tone.

Following the cancellation, AVL units may status themselves RTQ. Any units not status RTQ after cancellation will receive a cancellation via radio.

Continuing Resources
When the IC designates a certain number or type of resources to continue in to scene, all responding resources will WAIT until the ECC has voiced out the resources to continue to status themselves via AVL. Resources SHALL NOT status themselves AIQ via AVL when cancelling while enroute from an incident as it will clear resource completely from the incident in CAD.

Medic Unit Committed
Incident Commanders shall notify the ECC on the command frequency as soon as possible when an El Dorado County JPA Medic Unit is committed to transport and its destination.

Resources Available at Scene / Released from Incident
Incident Commanders shall release resources on the appropriate tactical channel; the resources will notify the ECC on the command frequency as soon as they are available. Resources available at scene shall monitor the dispatch frequency.

Available resources may be redirected to new incident or a move-up/cover assignment on the dispatch frequency. The last resource to clear an incident shall advise ECC via radio transmission and use the RTQ or AOS function if equipped with an AVL 73 Camino Interagency Command Center Radio Operating Plan 2026 19 of 31 (resources should not use the AOR function when clearing an incident, see Attachment E).

Operational Summary
Resources not assigned to incidents will scan the dispatch frequency, as priority, and the appropriate command frequency. This will facilitate a method of contacting other resources on command while minimizing the impact on the dispatch frequency. It is important that resources are responsive to traffic on the radio to minimize the impact to the frequency.

Contacting the ECC
When contacting the ECC by radio; verbalize your FULL resource identifier, frequency, and tone at the beginning of your transmission. All radio transmissions to the ECC will start with Camino.

References
• CAL FIRE Policy Handbook 8100 – Command and Control
• El Dorado County EMSA Policies and Procedures
• El Dorado County JPA Policies and Procedures
• CAL FIRE Policy Handbook 7700 – Emergency Incident Management 74 Camino Interagency Command Center Radio Operating Plan 2026 20 of 31 Attachment A
The following are frequency allocations in El Dorado or Amador Counties (within the scope of this Radio Operating Plan).

DISPATCH FREQUENCIES XAM XED
CAL FIRE - AEU LOCAL 151.1900 RX / 159.2250 TX
ENF - FOREST NET 171.5250 RX / 162.7500 TX
TMU - TAHOE BASIN 172.3750 RX / 164.9625 TX

COMMAND FREQUENCIES XAM XED
CAL FIRE - COMMAND 154.7625 RX / 159.1800 TX 155.9025 RX / 159.2775 TX CDF COMMAND 1 151.3550 RX / 159.3000 TX
CDF COMMAND 2 151.2650 RX / 159.3300 TX
ENF - FOREST NET 171.5250 RX / 162.7500 TX
TMU - TAHOE BASIN 172.3750 RX / 164.9625 TX

TACTICAL FREQUENCIES XAM XED
INCIDENT ASSIGNED CDF TAC 2 - 151.1600 CDF TAC 9 - 151.3850 CDF TAC 8 - 151.3700 CDF TAC 8 - 151.3700
CDF TAC 9 - 151.3850 CDF TAC 2 - 151.1600
VFIRE 22 - 154.2650 VFIRE 25 - 154.2875
VFIRE 23 - 154.2950 VFIRE 26 - 154.3025
VFIRE 26 - 154.3025 VFIRE 23 - 154.2950
VFIRE 25 - 154.2875 VFIRE 22 - 154.2650
ASSIGNED SECONDARY VFIRE 24 - 154.2725
INTEROPERABILITY CALCORD 156.0750
NON-INCIDENT (Training) XAM TAC - 154.2500 XED TAC EAST - 154.4300 XED TAC WEST - 154.9950
CDF AIR TO GROUND A/G 3 – 159.3675

USFS TACTICAL FREQUENCIES RANGER DISTRICT FREQUENCY
ENF Georgetown R5 TAC 6 – 168.2375
Pacific R5 TAC 7 – 167.9625
Placerville R5 TAC 5 - 167.1125
Amador R5 TAC 4 – 168.5500
Forest Wide (Non-Incident) ENF TAC – 164.8250
TMU South Shore El Dorado VFIRE 22 – 154.2650
North Shore Placer VFIRE 23 – 154.2950
East Shore Nevada VFIRE 26 – 154.3025
CALCORD 156.0750 T6
USFS AIR TO GROUND A/G 14 - 167.5000 A/G 59 - 169.1125
Incidents within the scope of this document and outside of El Dorado or Amador Counties shall have the command channel assigned and announced at the time of dispatch. 75 Camino Interagency Command Center Radio Operating Plan 2026 21 of 31 Attachment B

CAMINO ECC FREQUENCY REPEATER LOCATIONS
Tone Locations - AEU Local Net
151.1900 RX / 159.2250 TX Note: PL Protection 146.2
Tone 1 – Danaher – Mt Danaher Rd. – Camino
Tone 2 – Zion – Mt Zion Lookout Rd. – Pine Grove
Tone 3 – Hotchkiss – Hotchkiss Hill Rd. – Georgetown
Tone 4 – Union – Sly Park & Park Creek Rd. – Pollock Pines Tone 5 – Pilot Peak – Lookout Rd. – Pilot Hill / Cool
Tone 6 – Ben Bolt – Latrobe Road – Latrobe / South El Dorado Hills.

Tone 7 – Sac Hill – Sacramento St. – Placerville
Tone 8 – Ione – Hwy 104 – Ione
Tone 9 – Leek Springs – Up Country Hwy 50/Hwy 88
Tone 11 – El Dorado Hills – Western El Dorado County
Tone 16 – South Lake Tahoe
El Dorado Command
155.9025 Rx / 159.2775 TX Note: PL Protection 186.2
Tone 1 – Alder Ridge – Kyburz
Tone 3 – Bald Mountain – Georgetown
Tone 4 – Big Hill – Crystal Basin
Tone 5 – Pilot Peak – Pilot Hill
Tone 6 – Sliger Mine – Georgetown/Confluence
Tone 7 – Leek Springs – Up Country Hwy 50/Hwy 88
Tone 9 – Hotchkiss– Hotchkiss Hill Rd. - Georgetown
Tone 10 – Sac Hill – Sacramento St. - Placerville
Tone 11 – Union – Sly Park & Park Creek Rd. - Pollock Pines Tone 12 – Pine Hill – Cameron Park / Rescue
Tone 13 – Ben Bolt – Latrobe / South El Dorado Hills
Tone 14 – Willow School – Somerset / Grizzly Flat Tone 15 – Log Town 76 Camino Interagency Command Center Radio Operating Plan 2026 22 of 31 Amador Command
154.7625 Rx / 159.1800 Tx Note: PL Protection 123.0
Tone 10 – Leek Springs – Up Country Hwy 50/Hwy 88
Tone 11 – Zion – Pine Grove
Tone 12 – Pardee - Jackson Valley
Tone 14 – CAL FIRE Training Center – Ione and surrounding areas ENF Command - Forest Net
171.5250 Rx / 162.7500 Tx
Tone 1 – Alder Ridge Tone 7 - Mount Reba
Tone 2 – Leek Springs Hill Tone 8 – Bunker Hill
Tone 3 – Bald Mountain Tone 9 – Hawkins Peak
Tone 4 – Big Hill Tone 10 – Walker Ridge
Tone 5 – Pine Hill Tone 11 – Sourdough Hill
Tone 6 – Echo Summit
TMU-Tahoe Basin TMU- Basin Admin
172.3750 Rx / 164.9625 Tx 171.5750 Rx / 165.4125 Tx
Tone 1 – Snow Valley Tone 1 – Snow Valley
Tone 2 – East Peak
Tone 3 – Scout Peak
Tone 2 – East Peak
South Lake Tahoe City Dispatch

153.9500 Rx / 154.4450 Tx
Tone 9 – Angora Peak
Lake Valley Net
Echo - Tone 4 – 154.3400 Rx / 153.8900 Tx
Angora -Tone 9 – Angora Peak – 155.3625 Rx / 159.0825 Tx 77 Camino Interagency Command Center Radio Operating Plan 2026 23 of 31 HTF
Hawkins
173.7750 Rx/ 165.7500 Tx
Tone 3 – Hawkins Peak

ALPINE SO
153.8000 Rx/ 154.10000 Tx
Tone 15 – Hawkins Peak
Continuous Tone Control Selection System (CTCSS)
CTCSS encoding provides continuous sub-audible tone to access mobile relays (repeaters) and provide access to receive tone-protected radios.

Tone 1 ......................... 110.9 Tone 17 ....... 67.0 Tone 2 ......................... 123.0 Tone 18 ....... 71.9 Tone 3 ......................... 131.8 Tone 19 ....... 74.4 Tone 4 ......................... 136.5 Tone 20 ....... 77.0 Tone 5 ......................... 146.2 Tone 21 ....... 79.7 Tone 6 ......................... 156.7 Tone 22 ....... 82.5 Tone 7 ......................... 167.9 Tone 23 ....... 85.4 Tone 8 ......................... 103.5 Tone 24 ....... 88.5 Tone 9…………………100.0 Tone 25 …… 91.5
Tone 10………………..107.2 Tone 26 …… 94.8
Tone 11………………..114.8 Tone 27 …… 97.4
Tone 12………………..127.3 Tone 28 ……118.8
Tone 13………………..141.3 Tone 29 ……173.8
Tone 14………………..151.4 Tone 30 ……179.9
Tone 15………………..162.2 Tone 31 ……186.2
Tone 16………………..192.8 Tone 32 ……203.5
78 Camino Interagency Command Center Radio Operating Plan 2026 24 of 31 Attachment C
Clear Text
The following are commonly used clear text terminology and phrases used by CICC:

Affirmative Dispatch Frequency Person Down
Air Ambulance Disregard last message Possible Suicide
All Clear Emergency Traffic Reduce the Assignment
At Scene Emergency Traffic Only Repeat
Automatic Aid En Route Report on Conditions
Available Extrication Return to __________
Available at Scene Fire Contained Respond or Responding Available in Quarters Fire Out on Arrival Respond PD/Respond SO Available in Residence Fire Reported Out Resume Normal Traffic Available in Response Area
Fire Controlled Routine Traffic
Burning Operations Helispot Manager Stand-by
Call _________ by Phone In Service Stop Transmitting
Can Handle In Quarters Structure Fire
Cancel Loud and Clear Tactical Frequency
Check for Extension Medic Uncovered
Command Frequency Mutual Aid Unreadable
Copy Negative Upgrade the Assignment
Coroner Case (1144) No Sign of Extension Vegetation Fire Delayed Response Out of Service Weather
What is your location?
Approved Abbreviations for “Clear Text”
ALOC Altered Level of Consciousness
DPA Direct Protection Area
HBD Has Been Drinking
ETOH Ethanol Alcohol (Intoxicated)
FRA Federal Responsibility Area
LRA Local Response Area
MCI Multi-Casualty Incident
79 Camino Interagency Command Center Radio Operating Plan 2026 25 of 31 PD Police Department
SO Sheriff's Office
SRA State Response Area
TC Traffic Collision
UTL Unable to Locate
1144 Confirmed Coroner's Case
The following are commonly used radio identifiers of Fire resources or overhead used in the Incident Command System (ICS), which is adopted statewide:

Air Attack Decon Lead Plane Staging
Air Ambulance Division Logistics Strike Team
Air Unit Dozer Medic Supply
Ambulance Dozer Tender Operations Support
Battalion Engines Patrol Squad
Branch Group Plans Tanker
Captain Finance Prevention Task Force
Chief Hazmat Recon Training
Copter Helitack Repair Transport
Crew Helitender Rescue Truck
ECC IC Safety
The following is the phonetic alphabet adopted for Fire Service use:

A-Alpha G-Golf M-Mike S-Sierra Y-Yankee
B-Bravo H-Hotel N-November T-Tango Z-Zulu
C-Charlie I-India O-Oscar U-Uniform
D-Delta J-Juliet P-Papa V-Victor
E-Echo K-Kilo Q-Quebec W-Whiskey
F-Foxtrot L-Lima R-Romeo X-X-Ray
80 Camino Interagency Command Center Radio Operating Plan 2026 26 of 31 Attachment D
SRA Incidents South Lake Tahoe
East Division Radio operating procedures
When resources are operating within the East Division of the Amador- El Dorado Unit, they shall monitor the following frequencies:

SLT Dispatch
LV Angora
TMU Basin
Alpine SO
HTF Forest Net
While operating in the South Lake Tahoe area of the Tahoe Basin All non- wildland fire incidents will be dispatched by South Lake Tahoe Dispatch, call sign “Dispatch”, on SLT Tone 9. Resources will confirm response to Dispatch on Command Channel LV Angora Tone 9. Resources will then notify Camino ECC, on TMU, to advise they are responding to a new incident, providing the incident type, and reported location.

Routine traffic, such as movement throughout, or leaving the basin, shall be communicated to Dispatch on Angora. Ensure Dispatch is made aware any time resources will not be in quarters available.

Wildland fires (other than LRA) will be dispatched on TMU by the Camino ECC. ALL incident radio communications shall be conducted on the command and tactical frequencies assigned by Camino ECC. See attachment A for Frequencies.

While operating in Alpine County:

All non-wildland fire incidents will be communicated on Alpine SO, call sign “Douglas”.

Wildland fires in Alpine County will be dispatched by the Humbolt- Toiyabe N.F. call sign “Minden”. HTF Forest Net may be utilized as both dispatch and command frequency. Minden shall remain the single ordering point, regardless of DPA determination.
81 Camino Interagency Command Center Radio Operating Plan 2026 27 of 31 Attachment E
AVL
Definitions
Automatic Vehicle Location (AVL)
A device installed in a vehicle which captures the vehicle’s real-time GPS location and transmits this information via wireless connectivity to Altaris CAD.

The AVL system that CAL FIRE uses connects to the AVL server via a cellular network (ETH). State resources use a secondary low-earth satellite (Starlink).

When no wireless connectivity is present, no AVL information is captured. The realtime location information is visually displayed for the dispatcher and, when available, is the primary methodology used by the CAD system to offer response recommendations to the dispatcher.

Tablet Command
A cloud-based incident management and command platform designed for fire, EMS, and emergency response agencies. It gives incident commanders real-time situational awareness by combining personnel accountability, unit tracking, preincident plans, maps, and tactical worksheets into a single, easy-to-use application accessible from tablets, computers, and mobile devices.

Cradle Point
A ruggedized networking solution that creates a secure, reliable Wi-Fi bubble by intelligently combining Verizon and AT&T cellular networks with low-Earth orbit satellite connectivity (such as Starlink). It automatically manages and prioritizes multiple connections to deliver seamless internet access, ensuring continuous connectivity for voice, data, and applications, even in remote, mobile, or disasteraffected environments where traditional networks may be unavailable or unreliable.

AVL Functions
ACK
- Units may use to acknowledge the receipt of a call (optional) - The ACK status is not a responding status and a resource in ACK will be checked back
RESP
- Use when responding to an incident
82 Camino Interagency Command Center Radio Operating Plan 2026 28 of 31 AT SCN
- Use when arriving at scene of an incident.
- For units responding to an incident with AVL, AT SCN may be used, but if an IC designator has been assigned, the first arriving resource shall announce via radio followed by report on conditions.
- A report on conditions shall be done via radio when required.

IAO
- To use when in the area of, but not at scene of an incident - It is not necessary use the IAO status prior to arriving at scene for every call - A good example of the proper use of this status would be a unit searching for the source of smoke on a smoke check incident.

STG
- To be used when the ECC advises that staging is required for the purposes of responder safety. The ECC will then advise the units via radio when they are clear to enter the call
- Resources should not use this status when they are staging for any other reason RTQ
- Use this status when clearing an incident and returning to quarters. Do not use AOR or AOP when clearing an incident.

AOS
- Use when available at scene. This status will still display the resource on the call in CAD but will make the resource available for a new dispatch.

AOR
- To be used when a resource is traveling out of the station. DO NOT USE - AOR WHEN RETURNING FROM AN INCIDENT. If AOR is used in place of RTQ when leaving an incident, the resource disappears from the call in CAD in the “Active Resource” screen.
- If the ECC has assigned the resource to an incident or event, pushing the AVAIL status will clear the resource off the event. If the last resource attached to the event self clears, the event will close in CAD. This can
- cause documentation problems for the ECC. The last resource to clear an incident shall advise ECC via radio transmission and use the RTQ function. 83 Camino Interagency Command Center Radio Operating Plan 2026 29 of 31 AIQ
- Use when in quarters at the unit’s home station
- Schedule B units should use AIQ when assigned by the ECC to cover another station.

CLR
- Clear with information. This is an advanced function that should not be used without prior training. This gives the user the option to set a disposition for the call prior to changing status.

SEND MSG
- The message feature on the AVL should be used to communicate routine information to the ECC or other resources.
- Messaging should not be used to communicate a status change that will immediately affect the availability of the resource.
- For example, a resource should communicate a delayed response or an out of service status via radio transmission and not AVL messaging. - Messaging shall not be used to place additional resource requests or to transmit a report on conditions.
- Any urgent information should be transmitted via radio to ensure that the ECC receives the information in a timely manner, and so other affected resources may hear the transmission.

Examples of Proper AVL usage on Calls
Example 1: Medical Aid
Step 1: ECC will dispatch closest appropriate resources.

Step 2: Resources use the RESP function on the AVL
- Call information will be provided as it is entered into the call, either automatically via EMD software, or manually by the dispatcher.

Step 3: Resources arriving at scene use the AT SCN function. - AT SCN may be used, unless an IC designator has been assigned the first arriving resource shall announce via radio followed by report on conditions.

Step 4: Resources advise the ECC via radio of commitment status of the medic unit.
- The medic unit may use the transport function on the AVL if:
84 Camino Interagency Command Center Radio Operating Plan 2026 30 of 31 - Using the AVL, it is not necessary to provide destination, arrival, and mileage via radio.
- Not using AVL, medic unit advises ECC when transporting, arriving at destination, and mileage upon arrival.
- Once the medic unit arrives at Marshall Hospital, they will be considered available after 10 minutes, unless Camino is advised otherwise.
- The engine attached to the medical aid uses the RTQ function, then the AIQ function as outlined above.

Step 5: Medic unit uses the RTQ function when returning from medical facility. - Medic units clearing Marshall Hospital shall advise the ECC via radio when available.
- Medic units shall advise the ECC via radio when entering the county upon returning from an out-of-country destination.
- Medic units shall advise the ECC via radio when going in their zone.

Step 6: Medic unit uses AIQ or AOR function when back in their home response area.

Example 2: Cover Assignment
Step 1: ECC will dispatch a medic unit to cover a station to maintain system status.

Step 2: Medic unit will use the RESP function when enroute to the cover location.

Step 3: Medic unit will use the AT SCN function when arriving at the cover location.
- The medic unit may use the IAO function if they are available from the posting location but not in quarters.

NOTE: Local government resources should not use the AOR or AIQ functions when assigned to a cover incident as these will clear the resource in CAD to their home assigned station and cause accountability issues. Cal Fire resources are to use AIQ for station cover assignments.

Step 4: ECC advises the medic unit to clear for quarters via dispatch frequency and places the medic unit in CEN status in CAD.

Step 5: Medic unit uses the RTQ function when returning, then the AIQ function when in quarters.
85 NAME POSITION RADIO ID OFFICE/EXT CELLULAR FAX
David Wood Unit Chief C2700 (530) 708-2700 (530) 647-5276 Dusty Martin Deputy Chief - Operations C2701 (530) 708-2708 (530) 647-5276 Jon Reis Deputy Chief - Administration D2702 (530) 708-2702 (530) 647-5276 Mike Boyce Division Chief - South Division D2703 (209) 296-7591 (530) 708-5011 (209) 296-7855 Jeff Loveless Division Chief - North Division D2704 (530) 333-4385 (530) 708-2704 (530) 333-1746 Megan Scheeline Forester II - Resource Management D2705 (530) 708-2705 (530) 647-5276 Jed Gaines Division Chief - East Division D2706 (530) 573-2321 (530) 708-2706 — Jeff Reyes Division Chief - Central Division D2707 (530) 524-5623 Kalan Richards Division Cheif - West Division D2708 (530) 708-7438 Jeff Hoag Division Chief - Comm. Risk Reduc. D2709 (530) 708-2707 — Bret Swearengin Administraton B2702 (530)-957-9001
Josh Agustin Pine Grove Camp B2703 (209) 296-7591 (530) 708-2703 — Tom Silva Growlersburg Camp B2704 (530) 333-4385 (530) 957-7900 Shawn Schmidt Emergency Command Center B2709 (530) 647-5215 (530) 708-2709 (530) 647-5283 Cody Martinsen Emergency Command Center B2719 (530) 647-5215 (530) 708-2719 — Nick Pimlott Training B2710 (530) 708-2710 —
Josh Vickers Battalion 1 B2711 (530) 622-3858 (530) 708-2711 (530) 622-4385 Derek Evans Battalion 2 B2712 (530) 333-4551 (530) 708-2712 (530) 333-4512 Erik Hostetter Battalion 3 B2713 (209) 296-4435 (530) 708-2713 (209) 296-4460 Blake Cottrell Battalion 4 B2714 (530) 708-2714
Victor Acosta Battalion 5 - Cameron Park FD B2715 (530) 672-7336 (530) 957-1079 Nate McCarthy Battalion 6 B2716 (530) 573-2321 (530) 708-2716 — Daniel Garnin Tahoe Fire Center CCC B2706 (530) 573-2321 (530) 721-9515 Doug Grandbois Tahoe Fire Center CCC B2726 (530) 573-2321 (530) 721-9758 — Mark Abeloe Ponderosa Fire Center B2707 — (530) 748-8150 — Peter Bymers Ponderosa Fire Center B2717 — (530) 708-2985 — Erik Fiedler Prevention / Law Enforcement B2720 — (530) 708-2720 Austin Palmiere McClellan Air Tanker Base B2718 (916) 426-1681 (530) 708-2718 — Bryan Pooley Prevention / Resilency B2725 (530) 644-2345 (530) 721-9748 — Eric Bither Prevention / VMP B2727 (530) 708-2727
Jeff Michel FC - Prevention North Division P2722 — (530) 708-2722 (209) 267-0616 Derrick Alvestal FC - Prevention North Division P2723 (530) 708-2723 Jordan Murphy FC - Prevention South Division P2724 (530) 708-2724 Greg Schwegler FC - Pre Fire Engineering A2725 (530) 644-2345 (530) 957-5977 — Wendy Oaks Public Information Officer PIO2728 (530) 644-2345 (530) 708-2728 (530) 647-5201 Vacant FC - Training T2726 — (530) 957-6123 —
Vacant FC - Training T2727 — (530) 957-6387 —
Joel McGaffee FC - Training T2728 (530) 957-1079
Candace Cook Analyst 1 - Training (530) 957-2300
Patrick McDaniel Forester I - VMP F2790 (530) 647-5288 (530) 708-2790 (530) 647-5276 Edwin Simpson Forester I - S. Division Forest Practice F2791 (209) 267-5229 (530) 708-2791 Alex Stone Forester I - N. Division Forest Practice F2792 (530) 647-5204 (530) 708-2792 Erin Duprey Environmental Scientist F2793 (530) 647-5293 (530) 919-7424 — Laura Spellman Research Data Specialist (530-708-2769

CAL FIRE
Amador - El Dorado Unit Contact List

EXECUTIVE

BATTALION CHIEFS

STAFF POSITIONS

RESOURCE MANAGEMENT & WILDFIRE RESILIENCY

UNIT STAFF
86 Vacant Forestry Technician — (530) 708-2189 —
Dawn Magdelano Forestry Technician (530) 708-2322
Defensible Space Inspectors Forestry Aides — (530) 708-2793 — Jason Warden Fleet Equipment Manager R2730 (530) 622-9640 (530) 708-2730 (530) 622-4385 Austin Warden Mechanic - El Dorado Shop R2731 (530) 622-9640 (530) 708-2731 (530) 622-4385 Garrett Gaston Mechanic - El Dorado Shop R2732 (530) 333-4385 (530) 708-2732 (530) 333-1746 Mark Leonard Mechanic - Pine Grove Camp R2733 (209) 296-7591 (530) 708-2733 (209) 296-7855 Shane Bardwell Mechanic - Ponderosa R2734 (530) 622-9640 (530) 708-2734 (209) 267-0616 Connor Stewart Mechanic - Tahoe CCC R2736 — (530)708-2736 — CJ Turner Mechanic - Sutter Hill Shop R2737 (530) 622-9640 (530) 957-5790 Rich Martin Logisitics Officer S2710A — (530) 957-6710 — Richard Westerfeld Logisitics Officer S2710B — (530) 497-4921 — Nick Ferrari Logisitics Officer S2710C (530) 957-2611
Ian Fox Direct Construction Supervisor 1 (530) 957-9822 Willie Eggen Supervising Cook - PND (530) 957-5681
Bill Irwin Unit IT Coordinator IT811 (916) 823-2643
Jimmie Smotherman DGS Radio Technician DC605 (530) 644-2655 (916) 721-2525 (530) 647-5276 STATION # / NAME ADDRESS CITY ZIP PHONE FAX
Camino HQ 2840 Mt. Danaher Rd. Camino 95709 (530) 644-2345 (530) 647-5276 20-Camino 2840 Mt. Danaher Rd. Camino 95709 (530) 647-5227 (530) 647-5276 43-El Dorado 5660 Motherlode Dr. Placerville 95667 (530) 622-3858 (530) 622-4385 43-El Dorado Shop 5660 Motherlode Dr. Placerville 95667 (530) 622-9640 (530) 622-4385 50-Garden Valley 5061 Marshall Rd. Garden Valley 95633 (530) 333-4551 (530) 333-4512 70-Pilot Hill 4731 Pedro Hill Rd. Pilot Hill 95664 (530) 885-5812 (530) 333-2306 Pilot Peak Lookout 1 Pilot Peak Rd. Pilot Hill 95664 — — 10-Dew Drop 29300 Dew Drop Cuttoff Rd. Pioneer 95666 (209) 295-7735 (209) 295-7724 80-Pine Grove 19597 HY 88 Pine Grove 95665 (209) 296-4435 (209) 296-4460 Mt Zion Lookout Mount Zion Rd. Pine Grove 95665 (209) 296-4436 — 30-River Pines 15035 Shenandoah Rd. River Pines 95675 (209) 245-6412 (209) 245-4618 60-Sutter Hill 11600 HY 49 Sutter Creek 95685 (209) 267-5215 (209) 267-0616 60-Sutter Hill Shop 11600 HY 49 Sutter Creek 95685 (209) 267-5231 (209) 267-0616 88-Cameron Park FD 2961 Alhambra Dr. Cameron Park 95682 (530) 672-7350 (530) 672-2248 89-Cameron Park FD 3200 Country Club Dr. Cameron Park 95682 (530) 677-6190 (530) 672-7352 5-South Lake Tahoe 1009 Boulder Mountain Ct. Meyers 96150 (530) 577-5749 — Tahoe Meyers Fire Center 3141 U.S. Hwy 50 #B South Lake Tahoe 96150 Ponderosa Fire Center 3421 Palmer Drive Cameron Park 95682 Training Bureau 3435 Robin Lane Cameron Park 95682
Battalion 2
Battalion 3
Battalion 4
Battalion 5-Cameron Park FD
Battalion 7
Battalion 6

MOBILE EQUIPMENT

SUPPORT

UNIT FACILITIES
Battalion 1
87 McClellan ATB 5741 Price Ave. McClellan 95652 (916)426-1680 (916)426-1683 Growlersburg Camp 33 5440 Longview Ln. Georgetown 95634 (530) 333-4385 (530) 333-1746 Pine Grove Camp 12 13630 Aqueduct Rd. Pine Grove 95665 (209) 296-7591 (209) 296-7855 Unit Service Center 2350 Carson Rd Camino 95667

SERVICE CENTER
Battalion 8
Conservation Camps
88 RADIO ID LOCATION CELL EQUIPMENT ICS TYPE MODEL
E2751 43 - El Dorado N/A Engine 3 34
E2771 43 - El Dorado N/A Engine 3 14
TD 2741 43 - El Dorado N/A Dozer 2 JD 750K
T2741 43 - El Dorado N/A Dozer Tender N/A N/A
E2761 20 - Camino N/A Engine 3 34
E2781 20 - Camino N/A Engine 3 34
E2789 - Reserve 20 - Camino N/A Engine 3 14
E2762 50 - Garden Valley N/A Engine 3 14
E2752 50 - Garden Valley N/A Engine 3 34
E2772 70 - Pilot Hill N/A Engine 3 34
E2782 70 - Pilot Hill N/A Engine 3 35
E2759 - Reserve 50-Garden Valley N/A Engine 3 15
E2763 10 - Dew Drop N/A Engine 3 34
E2753 80 - Pine Grove N/A Engine 3 34
E2783 80 - Pine Grove N/A Engine 3 15
E2754 60 - Sutter Hill N/A Engine 3 34
E2774 60 - Sutter Hill N/A Engine 3 34
D2744 60 - Sutter Hill N/A Dozer D5-M 2 D6-M
DT2744 60 - Sutter Hill N/A Dozer Tender na
E2764 30 - River Pines N/A Engine 3 34
E2779 - Reserve 60 - Sutter Hill na Engine 3 34
E89 89 - Cameron Park (530) 313-8626 Medic Engine 1 Smeal E289 89 - Cameron Park (530) 919-4599 Medic Engine 1 Smeal E389 89 - Cameron Park N/A Engine 3 14
E88 88 - Cameron Park (530) 3133429 Medic Engine 1 Smeal E288 88 - Cameron Park (530) 313-3430 Engine 3 34
Battalion 6
E2756 5 - South Lake Tahoe N/A Engine 3 34
Battalion 7
PND 1 Ponderosa Fire Center ECT
PND 2 Ponderosa Fire Center ECT
PND 3 Ponderosa Fire Center ECT
PND 4 Ponderosa Fire Center ECT
PND 5 Ponderosa Fire Center ECT
PND 6 Ponderosa Fire Center ECT
PND 7 Ponderosa Fire Center ECT
GRB 1 Growlersburg Camp na ECT 1 Braun
GRB 2 Growlersburg Camp na ECT 1 Braun
GRB 3 Growlersburg Camp na ECT 1 Braun
GRB 4 Growlersburg Camp na ECT 1 Braun
GRB 5 Growlersburg Camp na ECT 1 Braun
GRB 6 Growlersburg Camp na ECT Reserve 1 Braun
PGV 1 Pine Grove Camp na ECT 1 Braun
PGV 2 Pine Grove Camp na ECT 1 Braun
PGV 3 Pine Grove Camp na ECT 1 Braun
PGV 4 Pine Grove Camp na ECT 1 Braun
PGV 5 Pine Grove Camp na ECT 1 Braun
PGV 6 Pine Grove Camp na ECT Reserve 1 Braun

CAL FIRE
Amador - El Dorado Unit Contact List
Battalion 5-Cameron Park FD
Growlersburg Camp
Pine Grove Camp

APPARATUS
Battalion 1
Battalion 2
Battalion 3
Battalion 4
89 90
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CAL FIRE# 7CA004953
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NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01

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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
THIS AGREEMENT made and entered into on last date signed by and between the State of California, Governor’s Office of Emergency Services, hereinafter referred to as Cal OES; the State of California, Department of Forestry and Fire Protection, hereinafter referred to as CAL FIRE; the USDA Forest Service (USFS), Pacific Southwest Region; the USDI Bureau of Land Management (BLM), California State Office, Interior Regions 8 and 10; the USDI National Park Service (NPS), Interior Regions 8, 9, 10, and 12; USDI Fish and Wildlife Service (FWS), Pacific Southwest Region, and USDI Bureau of Indian Affairs (BIA), Pacific Region, hereinafter referred to as the Federal Fire Agencies; all parties hereinafter referred to as Cal OES, CAL FIRE, and the Federal Fire Agencies, under the provisions of the Reciprocal Fire Protection Act, 42 USC 1856 and 1856a, the Disaster Relief Act of 1974, PL 93-288, as amended, and The Federal Land Policy and Management Act of 1996, (PL 94-579, Sec, 307(b)).

NAME
This Agreement shall be entitled “Agreement for Local Government Fire and Emergency Assistance to the State of California and Federal Fire Agencies”, hereinafter referred to as the California Fire Assistance Agreement, CFAA, or the Agreement.

RECITALS

1. The Federal Fire Agencies are responsible for providing a level of wildland fire protection for federal lands, as designated by Congressional action and Federal policy; and

2. CAL FIRE is responsible for providing a level of wildland fire protection for State Responsibility Area lands, as designated by the State Board of Forestry and Fire Protection; and

AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY

ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES Between
STATE OF CALIFORNIA, GOVERNOR’S OFFICE OF EMERGENCY SERVICES; STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY AND FIRE PROTECTION; USDA FOREST SERVICE, PACIFIC SOUTHWEST REGION;

USDI BUREAU OF LAND MANAGEMENT, CALIFORNIA STATE OFFICE, INTERIOR REGIONS 8 and 10;
USDI NATIONAL PARK SERVICE, INTERIOR REGIONS 8, 9, 10, and 12; USDI FISH AND WILDLIFE SERVICE, PACIFIC SOUTHWEST REGION; and USDI BUREAU OF INDIAN AFFAIRS, PACIFIC REGION
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NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01

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3. For efficiency and effectiveness, CAL FIRE and the Federal Fire Agencies may exchange wildland fire protection area responsibilities with the understanding that Local Responsibility Area lands are not part of this Agreement or included in the exchange; and

4. Cal OES is responsible to provide for systematic mobilization, organization, and operation of necessary fire and rescue resources through the California Fire and Rescue Mutual Aid System in mitigating the effects of disasters and to ensure that the responding agencies understand and comply with the terms and conditions of the Agreement applicable to their response; and

5. Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies, at times of severe wildfire conditions and other emergencies, often have a need for emergency apparatus and/or personnel to provide fire protection or perform other tasks during control actions; and

6. Cal OES, through the California Fire and Rescue Mutual Aid System, has such emergency apparatus and personnel, which may be available in the spirit of cooperation for dispatch and use; and

7. It is desirable that Cal OES, CAL FIRE, and the Federal Fire Agencies establish and enterinto an Agreement for the prudent use of such emergency apparatus and personnel; and

8. Cal OES, CAL FIRE, and the Federal Fire Agencies will generally use the Agreement for engines, water tenders, bulldozers, hand crews, and overhead to address incidents once local agreement resources are exhausted, or where a local agreement is not in place; and

9. Cal OES may use the Agreement to mobilize all-hazard resources when warranted by its authority; and

10. Cal OES and the Federal Fire Agencies will use the Agreement to order the appropriate aviation resources when a mobilization cannot be executed through a local agreement; and

11. The Agreement may be used to reimburse rostered California Interagency Incident Management Team members (CIIMT); and

12. Cal OES, CAL FIRE, and the Federal Fire Agencies shall use this Agreement for reimbursing local government agencies for the use of their resources. Annual operating plans may be utilized at the local level to facilitate administrative and operational issues; and

13. When this Agreement is exercised to obtain Cal OES resources and/or resources through the California Fire and Rescue Mutual Aid System, those resources will be reimbursed pursuantto this Agreement; and
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BIA# A20ACPRO01

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14. When ordering local agency apparatus and personnel in Recital 5 of this Agreement from other local agencies through the California Fire and Rescue Mutual Aid System, a local agency may utilize this Agreement as the fiscal authority for reimbursing other local agencies; and

15. Responsibility for determining the basis for requesting assistance through this Agreement rests with the Incident Commander or through the Emergency Command Center. The Incident Commander is responsible for all assignments and tactical decisions for resources obtained through this Agreement.

16. Agreement Committee

16.1 California Fire Assistance Agreement Committee. A California Fire Assistance Agreement Committee (the ‘Committee’) shall be formed by Cal OES for the purpose of negotiating the terms of the CFAA, and for maintenance of the Agreement. For the purposes of coordination, Cal OES Fire and Rescue Division’s State Fire and Rescue Chief, or the Chief's designee, shall serve as the Chairperson.

16.2 Composition of the Committee. The Committee shall consist of representatives from Cal OES, CAL FIRE, the Federal Fire Agencies, and three advisory representatives from local government agencies in California: one from Northern California, one from Southern California, and one representing volunteer fire departments. The local government agency representatives shall be appointed by the Chairperson of the State of California Fire and Rescue Advisory Committee/FIRESCOPE, Board of Directors.

16.3 Committee Meetings. The Committee will meet quarterly via conference call, video conferencing, or in person.

16.4 Rate Letter. The Committee will meet at a minimum once a year (January) to establish the Base Administrative Rate, Personnel Base Rates, and Equipment Rates to become effective upon publication of the “Agreement for Local Government Fire and Emergency Assistance to the State of California and Federal Fire Agencies Rate Letter” (Rate Letter) each year. These rates will be published annually by the Cal OES Fire and Rescue Division in the Rate Letter.

The Committee will review the Salary Rates and Administrative Rates on file with Cal OES Fire and Rescue Division, as well as negotiate procedural changes. The Salary Rates and Administrative Rates are subject to change throughout the year due to labor negotiations, cost of living increases, etc.

After the annual or emergency exhibit review by the Committee, Cal OES will publish rates, formulas, and methodologies in the Rate Letter. Rates will become effective on the date(s) provided in the Rate Letter. In addition, Cal OES will provide a copy of the Rate Letter directly to each signatory agency’s point of contact.
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BIA# A20ACPRO01

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16.5 Changes to Equipment Rates. Cal OES will monitor and track the Federal Emergency Management Agency (FEMA) Schedule of Equipment Rates. If a change in schedule occurs after the publication of the most recent Rate Letter, the Committee will conduct a meeting to formally discuss the new rates and determine if they are valid for a revised Rate Letter publication.

Cal OES will forward the revised rates to the signatory agencies for a two-week review. Once the review process is complete, and the rates are approved by the Committee, Cal OES will publish a revised Rate Letter to the California Fire and Rescue Mutual Aid System Agencies.

16.6 Meetings to Renegotiate the Agreement. It is recommended the Committee schedule meetings to begin no later than fifteen (15) months before the expiration date of the CFAA for the purpose of renegotiation, as well as produce the final document for signatures no later than six (6) months before the expiration date of the Agreement.

The Committee will meet as necessary to make adjustments or changes to the Agreement.

THEREFORE, it is agreed as follows:

TERMS AND CONDITIONS
CFAA Exhibits and Amendments to Exhibits

17. The parties agree the Committee will, by no later than March 30th of each year, recommend amendments to the incorporated exhibits. The parties agree to cooperate in good faith to consider and agree to any amendments by April 15th of each year.

A party requesting to amend the exhibit(s) to the CFAA after March 30th will notify Cal OES. The Committee will meet as soon as practicable to discuss the request and make any recommendation to the parties regarding the requested amendment. The Committee will notify the parties of any recommended amendments, and if agreeable to the parties, the parties will amend the exhibit(s) to reflect the changes no later than fifteen (15) days after the Committee’s recommendation.

Subject to the requirements in Recital 18, the parties acknowledge that amendments may be required under emergency circumstances, and that the parties may make any required amendments using any reasonable means of negotiating and agreeing to amendments under emergency circumstances.

The Committee will provide recommended amendments in two formats:

1. A copy of the proposed amended exhibit(s) reflecting additions, and proposed deletions in track changes or similar format so that additions are displayed in underline and deletions are displayed with strikethrough.
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BIA# A20ACPRO01

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2. A copy of the proposed amended exhibit(s) without track changes or similar format, which will represent the final version of the amended exhibit(s) if the parties agree to the changes.

Incorporation of Exhibits and Amended Exhibits

18. All exhibits to the CFAA are incorporated into the CFAA. Amendments to exhibit(s) will be made by addendum to the CFAA. The addendum will be signed by each party and will include a list of exhibit(s) and revision date of the exhibit(s), a statement that the parties agree to adopt the changes reflected in the proposed amended exhibit(s) attached to the addendum, and an effective date. The addendum will also include, as attachments to the addendum, the proposed amended exhibit(s) in track changes or similar format.

Amendments to exhibit(s) will be adopted upon all parties signing the addendum and immediately incorporated into the CFAA. The exhibit(s) to the CFAA will thereafter be updated to reflect any changes effectuated by the approved addendum.

Requests for and Release of Emergency Apparatus and Personnel

19. Under this Agreement, Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies may request emergency apparatus and personnel from the California Fire and Rescue Mutual Aid System. Resources ordered pursuant to this Agreement will be processed through the California Fire and Rescue Mutual Aid System. Cal OES will fill these orders by following the procedures set forth in the California Fire Service and Rescue Emergency Mutual Aid Plan.

20. Cal OES, CAL FIRE, and the Federal Fire Agencies will use the current resource order form of record for all requests. Cal OES, CAL FIRE, and the Federal Fire Agencies shall not be responsible for any emergency apparatus and personnel not confirmed by their respective order and request number(s). Cal OES, CAL FIRE, and the Federal Fire Agencies are responsible for documenting within the request that the resources are being ordered under this Agreement.

21. Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies’ release or reassignment of emergency apparatus used pursuant to this Agreement will be coordinated through the on-scene Cal OES Fire and Rescue Chief Officer, the local jurisdiction agency representative, or their authorized representative. The Cal OES Chief Officer, or representative, will ensure the inspection and inventory of such emergency apparatus prior to the release to its home base in accordance with incident-established inspection and demobilization procedures.

Protective Clothing and Equipment

22. It shall be the responsibility of the jurisdiction sending emergency personnel to ensure that such personnel are provided protective clothing and equipment as required by the most current version of the rules found in California Code of Regulations, Title 8, Section 3410, Article 10.1, Section 3401, et seq.
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BIA# A20ACPRO01

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Emergency Apparatus

23. Emergency apparatus shall meet minimum FIRESCOPE ICS type standards, when applicable.

Communications Capabilities

24. Operational Equipment and Operational Personnel. It shall be the responsibility of the jurisdiction sending resourcesto ensure adequate communications capability. Adequate communications capability is identified and defined in the Statewide FIRESCOPE Frequency Plan.

Reimbursement Procedures

25. Provisions and procedures for reimbursement by Cal OES, CAL FIRE, and the Federal Fire Agencies for fire and emergency assistance are defined in Exhibit “A”, Reimbursement Policy and Procedures. CAL FIRE and the Federal Fire Agencies will provide Cal OES Fire and Rescue Division with current billing addresses. Reimbursement for personnel on Cal OES-owned emergency apparatus shall be to local jurisdictions that provide such personnel by the apparatus assignee agreement with Cal OES.

26. It is the intent of Cal OES, CAL FIRE, and the Federal Fire Agencies to establish, enhance or replace a system that supports emerging technology related to the processing of salary surveys, invoices, and other pertinent documents.

Reimbursement for Emergency Apparatus Loss or Damage

27. Cal OES, CAL FIRE, and the Federal Fire Agencies will reimburse California Fire and Rescue Mutual Aid System Agencies providing resources through the California Fire and Rescue Mutual Aid System for the cost of emergency apparatus or equipment loss or damage where the loss or damage is determined to be directly attributable to the incident, and where the local agency, its employees, and/or operational failures in the emergency apparatus or support equipment are not a contributing factor to such damage or loss. Loss or damage to local agency emergency apparatus or support equipment while traveling from the home unit to the incident or from the incident to the home unit and repairs due to normal wear and tear or due to negligent or unlawful operation by the operator, shall be the responsibility of the local agency providing the emergency apparatus or support equipment.

Loss or damage to local agency emergency apparatus or support equipment occurring on an incident is to be reported to the incident finance section to ensure proper documentation and investigation.
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FWS# FF0803000-D-J001
BIA# A20ACPRO01

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Limitation of Liability

28. Each party waives claims against every other party pursuant to the requirements of United States Code, title 42, section 1856a, subdivision (a), which provides: “Each agency head charged with the duty of providing fire protection for any property of the United States is authorized to enter into a reciprocal agreement, with any fire organization maintaining fire protection facilities in the vicinity of such property, for mutual aid in furnishing fire protection for such property and for other property for which such organization normally provides fire protection. Each such agreement shall include a waiver by each party of all claims against every other party for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of such agreement. Any such agreement may provide for the reimbursement of any party for all, or any part of the cost incurred by such party in furnishing fire protection for or on behalf of any other party.”
The parties agree the waivers provided in this provision do not apply to any reimbursement provisions pursuant to the terms and conditions of the CFAA, including invoice reimbursement disputes and reimbursement for emergency apparatus loss or damage pursuant to Recital 27 of the CFAA.

Third Party Tort Claims

29. Nothing in this Agreement shall be deemed to create an employee/employer relationship between the parties. All third-party claims against the parties shall be adjudicated pursuant to the applicable tort claims acts and should be referred to the agency or agencies whose employees were involved in the incident. Agency points of contact for third-party claims are as follows:

State of California claims: Victim Compensation and Government Claims Board 630 “K” Street
Sacramento, CA 95814
U.S. Forest Service claims: U.S. Forest Service
Albuquerque Service Center Claims Management
101B Sun Ave. NE
Albuquerque, NM 87109
National Park Service claims: National Park Service
Fire Management Office
333 Bush St., Suite 500
San Francisco, CA 94104
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Bureau of Land Management claims: Bureau of Land Management Fire and Aviation Office
2800 Cottage Way, Room W-1623
Sacramento, CA 95825
Fish and Wildlife Service claims: Fish and Wildlife Service Pacific Southwest Region
2800 Cottage Way, Room W-1834
Sacramento, CA 95825
Bureau of Indian Affairs claims: Bureau of Indian Affairs Branch of Fire and Aviation Management
2800 Cottage Way, Room W-2820
Sacramento, CA 95825
Reimbursement Dispute Resolution

30. Paying entities shall provide written notice of reimbursement denials to the CFAA Chairperson, or their designee, within thirty (30) business days of receipt of the invoice. The CFAA Chairperson, or their designee, shall notify the local agency of the denial within ten (10) business days. All parties shall work with the CFAA Chairperson, or their designee, to attempt to informally resolve reimbursement disputes in good faith. If the dispute cannot be resolved, the local agency shall have thirty (30) business days from the date of the notice of denial to provide a written appeal to the CFAA Chairperson, or their designee. The CFAA chairperson, or their designee, will evaluate the appeal and make a determination regarding whether to present the appeal to the Committee within thirty (30) business days.

The written appeal shall include all facts and documentation supporting the disputing party’s position and dollar amount claimed, the reason for denial by the signatory agency, and the provision(s) of the Agreement the local agency believes supports their position in the dispute. The Committee shall review the appeal and make a recommendation to the paying entity within thirty (30) business days of receiving the appeal. The CFAA Chairperson, or their designee, shall provide written notice of the paying entities determination to all parties.

Other Disputes

31. The parties acknowledge that disputes may arise in the interpretation or application of the provisions of the CFAA.

The parties agree to cooperate in good faith to resolve disputes informally. If a dispute is not resolved informally, a party may submit a written notice of dispute to the CFAA Chairperson, or their designee, and the responding party’s designated contact. The written notice must include:
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BIA# A20ACPRO01

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1. An explanation of the reasons for the dispute, including relevant facts; and

2. Citation to the relevant provision(s) of the Agreement; and

3. Copies of supporting documents, if any; and

4. The desired outcome or remedy sought from the responding party.

The Committee will meet with the parties within thirty (30) business days of the date the responding party receives the dispute from the CFAA Chairperson, or their designee, at which time the responding party will have the opportunity to present counter arguments. The Committee will provide a written response to both parties within thirty (30) business days of the date upon which the meeting is held. The written response will either grant the requested remedy or outcome or deny part or all of the requested outcome.

Performance under this Agreement shall continue during each phase of this dispute resolution process.

Examination and Audit

32. California Fire and Rescue Mutual Aid System Agencies and Cal OES shall be subject to examination and audit for five (5) years after the final payment under the terms of this Agreement.

Examination and audit shall be confined to those matters connected with the performance of this Agreement including, but not limited to, the cost of administration.

All source documentation related to rates and methodologies must be kept for five (5) years after the final payment and will be made available upon request of an examination or audit.

Appropriated Fund Limitation

33. Nothing herein shall be interpreted as obligating any parties herein to expend funds, or as involving the United States or the State of California in any contract or other obligation for the future payment of money in excess of appropriations authorized by law and administratively allocated for the work contemplated in this Agreement.

Officials Not To Benefit

34. No member of, or Delegate to, Congress or Resident Commission shall be admitted to any share or part of this Agreement or to any benefit to arise therefore, unless it is made with a corporation for its general benefit.
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Civil Rights and Nondiscrimination

35. All activities pursuant to this Agreement shall be in compliance with all Federal laws and regulations relating to nondiscrimination. These include, but are not limited to: Executive Order 11246, as amended; Title VI of the Civil Rights Act of 1964, as amended, (78 Stat. 252; 42 U.S.C. §§2000d et seq.); Title V, Section 504 of the Rehabilitation Act of 1973, as amended, (87 Stat. 394; 29 U.S.C. §794); the Age Discrimination Act of 1975 (89 Stat. 728; 42 U.S.C. §§6101 et seq.).

Previous Agreements Cancelled

36. This Agreement supersedes the Agreement entered into on January 1, 2015, and as extended January 1, 2020 through April 30, 2020 (Cal OES# 6051-4, CAL FIRE# 7CA0264, USFS# 15-FI11052012-107, NPS# P14AC01610, BLM# BAA151002, FWS# FFF300008-15-002, BIA# A15ACPRO01 between the State of California, Governor’s Office of Emergency Services; State of California, Department of Forestry and Fire Protection; USDA Forest Service, Pacific Southwest Region; USDI Bureau of Land Management, California State Office; USDI National Park Service, Interior Regions 8, 9, 10, and 12; USDI Fish and Wildlife Service, PacificSouthwest Region; and USDI Bureau of Indian Affairs, Pacific Region.

Amendments

37. The Agreement may only be amended by written mutual consent of the parties hereto.

Effective Date and Termination

38. The parties herein agree to honor the terms and conditions commencing on the date of the last signature and is effective through December 31, 2024. The expiration date is the final date for completion of all work activities under this Agreement. Any party may withdraw from the Agreement upon thirty (30) day written notice to all other parties.

Delegations of Authority

39. Each party may provide Cal OES a delegation of authority, signed by the party, that designates each person authorized to act on the party’s behalf. The designation will include the effective date, name, title, contact information, and scope of delegated authority to act on behalf of the party.

Unless otherwise stated in the delegation of authority, a person designated by a party has the same authority as a principal of a party, including the power to enter into contracts on behalf of the party and to bind the party.

The parties authorize Cal OES to make any necessary updates to the contact information in the CFAA to reflect current delegations of authority, and that such nonmaterial changes to the CFAA are authorized without amendment.
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Multiple Signature Pages

40. The parties agree to accept multiple signature pages.

Electronic Signatures and Counterparts

41. Parties may submit executed documents electronically, and electronically delivered signatures of the parties are deemed to constitute duplicate originals. The CFAA and any amendments may be executed in two or more counterparts, each of which will be an original and all of which will constitute a part of the CFAA.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement:

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REVIEW:

The authority and format of this instrument has been reviewed and approved for signature by the following individuals:

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GENERAL
A-1 It is the intent of the signatories to the CFAA to reimburse California Fire and Rescue Mutual Aid System Agencies, including accrued financial liability for the cost of assisting the State of California and the Federal Fire Agencies. The rates, methodologies, and formulas in the Agreement are intended to provide for such costs. The reimbursement shall be consistent with the California Fire and Rescue Mutual Aid System Agency’s normal internal business practices and any existing Memorandum of Understanding (MOU)/Memorandum of Agreement (MOA), Governing Body Resolution (GBR), or equivalent, which supports those business practices.

A-2 The California Fire and Rescue Mutual Aid System Agencies shall use the following procedures to secure reimbursement for the provision of personnel and local government-owned emergency apparatus. Terms established in this section shall be made binding upon California Fire and Rescue Mutual Aid System Agencies by Cal OES and shall not be subject to interpretation or rejection by the jurisdiction providing assistance. See Clause A-39 for procedures for Federal Fire Departments, Department of Defense (DOD) Fire Departments, and Tribal Fire Departments.

A-3 California Fire and Rescue Mutual Aid System Agencies that provide their personnel and equipment to the State of California or the Federal Fire Agencies through the California Fire and Rescue Mutual Aid System and this Agreement, do so on a voluntary basis, and accept the following provisions for reimbursement.

A-4 It is understood and agreed that a California Fire and Rescue Mutual Aid System Agency providing personnel or California Fire and Rescue Mutual Aid System Agency-owned emergency apparatus shall obtain reimbursement for such response by billing the ordering entity (either the State of California or Federal Fire Agency) through the Cal OES invoicing process in accordance with this Exhibit.

A-5 Reimbursement for personnel and emergency apparatus will begin after the 12th hour. There shall be no reimbursement for responses of 12 hours duration or less for personnel and emergency apparatus with the exception of the Department of Interior (DOI) fire agencies (BLM, NPS, FWS, and BIA). DOI reimbursement for personnel and emergency apparatus will begin after the 4th hour. If the duration of the response exceeds 12 hours (4 hours for DOI) and local agencies have an existing MOU/MOA, GBR, or equivalent that indicates compensation for all hours worked, reimbursement for personnel and emergency apparatus shall cover the entire time of commitment, beginning at the time of initial dispatch from home base to the time of return to home base (portal-to-portal). If local agencies do not have an existing MOU/MOA, GBR, or equivalent that EXHIBIT “A”

REIMBURSEMENT POLICY AND PROCEDURES
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indicates compensation for all hours worked, local agencies will be reimbursed for actual hours worked. Should personnel or emergency apparatus be requested for assignment to a Mobilization Center for standby duty, the reimbursement period shall begin with the time of initial dispatch of said personnel or emergency apparatus from its home base. Additionally, as the 12-hour period (4 hours for DOI) stated above is cumulative, responding personnel and/or emergency apparatus shall only be subject to one 12-hour period (4 hours for DOI) from the original time of dispatch, regardless of the number of re-assignments that may occur prior to returning to their home base.

A-6 In some cases, on a single incident, the State of California and the Federal Fire Agencies may need to convert resources that were ordered under statewide Master Mutual Aid (MMA) to reimburse resources under the California Fire Assistance Agreement. In these cases, MMA resources will be released by the responsible agency and reordered by the State of California and/or the Federal Fire Agencies through the CFAA. For resources that have been on the same incident for more than 12 hours (4 hours for DOI), reimbursement will begin at the time the order, under the California Fire Assistance Agreement, was initiated. Resources that have been on the same incident under MMA for 12 hours (4 hours for DOI) or less will have their time applied to the California Fire Assistance Agreement 12-hour (4 hours for DOI) minimum. After the 12 hours (4 hours for DOI) are completed, reimbursement will begin at the time the order, under the California Fire Assistance Agreement, was initiated. The 12-hour (4 hours for DOI) period shall be subject to annual review and monitoring by the California Fire Assistance Agreement Committee.

Local government agency bulldozers and local government agency hand crews will be reimbursed after 2 hours, these resources will be reimbursed from the time of dispatch after the 2nd hour.

Hand crew makeup will consist of a minimum of 10 and a maximum of 25 crew members including one qualified crew boss. Vehicle module composition will not exceed 5.

Cal OES and the Federal Fire Agencies will reimburse aviation resources from the time of dispatch.

A-7 Invoices will include an Administrative Rate as negotiated by the Committee. The Administrative Rate will be added to the total of the personnel, fire apparatus, support equipment, aircraft, and other approved reimbursements for local government. The de minimis Administrative Rate is set annually by the Committee per the Rate Letter published at the time of dispatch, unless the California Fire and Rescue Mutual Aid System Agency submits an agency-specific Administrative Rate in accordance with the Instructions for Completing Administrative Rate Calculations. Cal OES will issue these instructions annually along with the salary survey instructions. California Fire and Rescue Mutual Aid System Agencies that develop an Administrative Rate must review and update their rate by July 1st of each year. 105
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REIMBURSEMENT - PERSONNEL
A-8 The Committee will establish a standard reimbursement formula for local agency personnel with Base Rates applicable to all jurisdictions. The default reimbursement will be at the Base Rate for actual hours worked on the incident. Agencies can be reimbursed at a rate that is higher than the Base Rate, and/or for more than actual hours worked (up to 24 hours per day), asfollows:

A-8.1 Any agency seeking reimbursement for its personnel should utilize the Mutual Aid Reimbursement System (MARS) to complete and sign the required annual salary survey and must file it with the Cal OES Fire and Rescue Division. The Authorized Representative will provide certification through signature under penalty of perjury that the personnel wages are accurate and correct for each requested position.

A-8.2 Any agency seeking reimbursement for its personnel for more than actual hours worked on the incident (portal-to-portal) must file an MOU/MOA, GBR, or equivalent with Cal OES Fire and Rescue Division. The MOU/MOA, GBR, or equivalent shall indicate how personnel will be compensated. Personnel must be physically present on the incident in order to receive portal-toportal compensation, unless documented and approved by the paying agency.

A-9 The above required documentation for rates and hours shall be based on actual costs to the responding agency, and not contingent upon reimbursement from the State of California or Federal Fire Agencies at a rate that exceeds what the agency will pay its personnel.

Reimbursements will be based on the salary survey and any applicable MOU/MOA, GBR, or equivalent that is on file at the time of the initial dispatch.

Any MOU/MOA, GBR, or equivalent is reviewed by Cal OES and the Committee upon request.

Local government will be formally notified of the determination.

A-10 These formulas and rates of payment shall constitute full reimbursement for direct costs, including backfill to local jurisdictions relative to personnel provided. Liability for workers’ compensation claims and/or payment of unemployment benefits shall remain the responsibility of the responding local, state, federal, and tribal agencies that directly employ the personnel. All calculations shall be subject to audit by the State of California or the Federal Fire Agencies in accordance with Recital 32, Examination and Audit.

A-10.1 California Fire and Rescue Mutual Aid System Agencies will be required, upon request, to provide Cal OES supporting documentation used to establish rates and method of pay. Cal OES will request yearly samples from selected agencies for review by Cal OES and the Committee.

Upon request, the California Fire and Rescue Mutual Aid System Agencies will have thirty (30) calendar days to provide Cal OES with required information. This process does not supersede the Examination and Audit process as outlined in this Agreement. 106
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A-11 Reimbursement for the total hours worked shall be calculated up to the next quarter hour when total hours are fractional.

A-12 Reimbursement shall be made only for such personnel that have been specifically requested or approved by the State of California or the Federal Fire Agencies. Any personnel not given an order and request number shall be considered a voluntary contribution from the responding agency and not subject to reimbursement.

Formula for Personnel Reimbursement Using Base Rates
A-13 California Fire and Rescue Mutual Aid System Agencies will submit a salary survey to be reimbursed at the established Engine Company Base Rate for personnel responding on emergency apparatus or as overhead personnel at or below the Strike Team/Task Force Leader Trainee level.

Strike Team/Task Force/Unit Leader level or above personnel will be reimbursed at the established Overhead Base Rate.

A-14 California Fire and Rescue Mutual Aid System Agencies that have not submitted a salary survey for rates above the established Base Rates will submit a salary survey to be reimbursed using one of the following formulas:

The formula for the total personnel amount with an MOU/MOA, GBR, or equivalent for all hours (portal-to-portal) is:
(B x H1x 1.5) = Total Personnel Reimbursement
The formula for the total personnel amount without an MOU/MOA, GBR, or equivalent for all hours (actual hours) is:
(B x H
2 x 1.5) = Total Personnel Reimbursement
B = Base Rate
H
1 = All Hours (portal-to-portal)
H
2 = Actual Hours Worked
Cal OES will apply the 1.5 multiplier in the formula at invoicing which represents an hourly rate, and is intended to cover all costs associated with straight time and overtime hours.

The Established Base Rate (B) is based on the average of the CAL FIRE Fire Captain or Fire Apparatus Engineer base rates and the USDA Forest Service emergency hire rates for these positions applied to a 168-hour week, with 40 hours at straight time and 128 hours at overtime.

The total amount is then divided by 168 hours resulting in a blended rate. 107
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Formula for Establishing the Base Rates
The following base rate formulas include an overtime component.

Base Rate formula for Engine Company Personnel and Overhead at or below Strike Team/Task Force Leader Trainee
(AD-F + CAL FIRE Fire Apparatus Engineer base rate) / 2 = Combined Rate, ((Combined Rate x 40 Hours Straight Time) + (Combined Rate x 128 Hours Overtime)) / 168 = Overtime Base Rate x .6667 = Straight Time Base Rate
Base Rate formula for Overhead at or above Strike Team Leader/Task Force Leader (AD-H + CAL FIRE Fire Captain base rate) / 2 = Combined Rate, ((Combined Rate x 40 Hours Straight Time) + (Combined Rate x 128 Hours Overtime)) / 168 = Overtime Base Rate x .6667 = Straight Time Base Rate
Definitions for abbreviations used in Base Rate Formula AD - Administratively Determined Pay Plan for Emergency Workers. Pay rates for emergency (casual) employees of the Federal Fire Agencies.

AD F - The classification for Engine Boss.

AD H - The classification for Strike Team Leader.

CAL FIRE base Fire Captain and Fire Apparatus Engineer salary rates are converted to hourly rates.

Formula for Suppression Personnel Reimbursement Using Salary Rates A-15 The California Fire and Rescue Mutual Aid System Agencies may submit a salary survey with the agency’s established Salary Rates to Cal OES Fire and Rescue Division for any personnel dispatched to an incident. The personnel who are dispatched to an incident will be classified and reimbursed as described in Clauses A-15.1 through A-15.3. The submission of Salary Rates shall be on file with Cal OES Fire and Rescue Division prior to the time of personnel dispatch.

A-15.1 California Fire and Rescue Mutual Aid System Agencies that have submitted Salary Rates to Cal OES Fire and Rescue Division at or below the Battalion Chief level shall be reimbursed using one of the following formulas:

The formula for the total personnel amount with an MOU/MOA, GBR, or equivalent for all hours (portal-to-portal) is:
(S x H1x 1.5) = Total Personnel Reimbursement
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The formula for the total personnel amount without an MOU/MOA, GBR, or equivalent for all hours (actual hours) is:
(S x H2x 1.5) = Total Personnel Reimbursement
S = Salary Rate
H
1 = All Hours (portal-to-portal)
H
2 = Actual Hours Worked
The Salary Rate (S) is the average hourly rate of all personnel in the specific rank (e.g., Captain, Engineer, Firefighter) within each individual jurisdiction.

Cal OES will apply the 1.5 multiplier in the formula at invoicing which represents an hourly rate, and is intended to cover all costs associated with straight time and overtime hours.

A-15.2 California Fire and Rescue Mutual Aid System Agencies that have submitted Salary Rates to Cal OES Fire and Rescue Division above the Battalion Chief level shall be reimbursed using one of the following formulas:

The formula for the total personnel amount with an MOU/MOA, GBR, or equivalent for all hours (portal-to-portal) is:

S x H1 = Total Personnel Reimbursement
The formula for the total personnel amount without an MOU/MOA, GBR, or equivalent for all hours (actual hours) is:

S x H2 = Total Personnel Reimbursement
S = Salary Rate
H
1 = All Hours (portal-to-portal)
H
2 = Actual Hours Worked
A-15.3 If personnel above the Battalion Chief level have an MOU/MOA, GBR, or equivalent that indicates they are to be paid above straight time, the reimbursement will be calculated using one of the following formulas. The MOU/MOA, GBR, or equivalent is subject to the provisions in Clause A-9 and must not be contingent on this Agreement or executed on the sole basis that there is reimbursement from Cal OES, CAL FIRE, or the Federal Fire Agencies.

The formula for the total personnel amount with an MOU/MOA, GBR, or equivalent for all hours (portal-to-portal) and MOU/MOA, GBR, or equivalent for above straight time is:
(S x H1x 1.5) = Total Personnel Reimbursement
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The formula for the total personnel amount without an MOU/MOA, GBR, or equivalent for all hours (actual hours) and with an MOU/MOA, GBR, or equivalent for above straight time is:
(S x H2x 1.5) = Total Personnel Reimbursement
S = Salary Rate
H
1 = All Hours (portal-to-portal)
H
2 = Actual Hours Worked
Cal OES will apply the 1.5 multiplier in the formula at invoicing which represents an hourly rate and is intended to cover all costs associated with straight time and overtime hours.

Formula for Non-Suppression Personnel Reimbursement Using Salary Rates A-16 California Fire and Rescue Mutual Aid System Agencies that have submitted Salary Rates to Cal OES Fire and Rescue Division for Non-Suppression Personnel shall be reimbursed using one of the following formulas:

The formula for the total personnel amount with an MOU/MOA, GBR, or equivalent for all hours (portal-to-portal) is:
(S x H1x 1.5) = Total Personnel Reimbursement
The formula for the total personnel amount without an MOU/MOA, GBR, or equivalent for all hours (actual hours) is:
(S x H2x 1.5) = Total Personnel Reimbursement
S = Salary Rate
H
1 = All Hours (portal-to-portal)
H2 = Actual Hours Worked
The Salary Rate (S) is the average hourly rate of all personnel in the specific rank (e.g., Dispatcher, Heavy Equipment Mechanic, and Inspector) within each individual jurisdiction.

Cal OES will apply the 1.5 multiplier in the formula at invoicing which represents an hourly rate, and is intended to cover all costs associated with straight time and overtime hours.

California Interagency Incident Management Team (CIIMT) Participation A-17 Personnel responding under this Agreement, including those who apply for participation on a Federal California Interagency Incident Management Team (CIIMT), must be employed with a federal, state, or local agency in a full time, seasonal, part-time, or retired-annuitant position for a purpose other than participation on a CIIMT. The California Wildland Fire Coordinating Group 110
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(CWCG) coordinates the application and selection process for IMT rosters and may request proof of employment documentation as part of that process. Applicants who do not meet the criteria can apply under the casual hiring authority as outlined in the Standards for Interagency Incident Business Management.

Engine Company and Tactical Water Tender Staffing
A-18 Engine company staffing shall not be less than three (3) or a reimbursable maximum of four (4).

The State of California or the Federal Fire Agencies will reimburse based on the actual classifications responding, not to exceed one (1) Company Officer, one (1) Apparatus Operator, and one (1) or two (2) Firefighters. Tactical water tender staffing shall be reimbursed based upon the actual classifications responding, not to exceed two (2) Apparatus Operators or one (1) Company Officer and one (1) Firefighter. Personnel filling engine company or tactical water tender positions shall be certified at the appropriate level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or the California Incident Command Certification System (CICCS).

Due to the short-term staffing crisis caused by multiple factors including COVID, exceptions to staffing will be on a case-by-case basis and approved by the ordering incident, documented in the resource ordering system of record, or documented on a General Message Form ICS-213 by the Incident Commander (IC), Finance Section Chief (FSC), Incident Business Advisor (IBA), or Agency Administrator (AA).

Strike Team/Task Force Leader Trainee
A-19 The State of California or the Federal Fire Agencies shall provide reimbursement for personnel requested by the State of California or the Federal Fire Agencies to coordinate (Strike Team/Task Force Leaders) or otherwise support the California Fire and Rescue Mutual Aid System resources, or Cal OES-owned emergency apparatus used on incidents. A strike team/task force may, at the discretion of the local jurisdiction, include a Strike Team/Task Force Leader Trainee as a reimbursable member of the unit. The trainee will be covered under a strike team/task force order and request number and will be identified on a separate Emergency Activity Record (OES F-42), unless the trainee is from the same California Fire and Rescue Mutual Aid System Agency as the Strike Team/Task Force Leader. The Strike Team/Task Force Leader Trainee shall travel with the strike team/task force in a vehicle from the existing strike team/task force and will not be reimbursed for the use of a second vehicle. The trainee may provide the vehicle for the assignment, but no more than one vehicle will be reimbursed. Personnel filling Strike Team/Task Force Leader Trainee positions shall be certified at the Strike Team/Task Force Leader Trainee level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or CICCS.

A-20 All trainees are required to check in with the Training Specialist at the incident when one is present. Trainees will follow the qualification process in place at the incident. 111
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Overhead Personnel
A-21 Personnel responding to a State of California or Federal Fire Agency’s request for overhead positions shall meet the training and experience requirements established for the ICS position to be filled (Reference: NWCG 310-1 Sub System Guide or CICCS).

Transfer/Reassignment to Other Operational Area/Incident A-22 California Fire and Rescue Mutual Aid System emergency apparatus and personnel requested through this Agreement may not be reassigned without the responding agency’s approval. The host State of California or Federal Fire Agency shall secure approval for such reassignment through the California Fire and Rescue Mutual Aid System.

Cal OES Support
A-23 Cal OES Fire Agency Representatives assigned to major incidents may need to have a Cal OES Support/Communications Unit to facilitate coordinating the mutual aid resources assigned to the incident. Local government agency personnel assigned to this resource shall be limited to and reimbursed at a maximum of two (2) persons.

A-24 The State of California or the Federal Fire Agencies shall reimburse the local government agency for the use of one agency support equipment. Reimbursement shall be calculated on a daily basis for such equipment at the rate established by the Committee for the approved type or category of vehicle used.

REIMBURSEMENT – EMERGENCY APPARATUS
A-25 The formulas and rates of payment for emergency apparatus shall be considered as covering all reimbursement related to the use of such vehicles except as provided in the Reimbursement for Emergency Apparatus Loss or Damage section in the recitals of this Agreement, Recital 27.

A-26 Reimbursement for emergency apparatus refurbishment and rehab may be approved by the Incident Command, up to a maximum of 2 hours, as appropriate.

California Fire and Rescue Mutual Aid System Agency Emergency Apparatus A-27 Engines and tactical water tenders shall be reimbursed in accordance with the current FEMA Schedule of Equipment Rates established in the annual Rate Letter. Engine and tactical water tender rates are based on a 16-hour maximum allowable charge, per 24-hour period.

Reimbursement of other emergency response equipment shall be in accordance with 44 CFR 206.228 allowable costs.
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A-28 California Fire and Rescue Mutual Aid System Agencies shall assume operational costs, including necessary motor fuels and lubricants used in its emergency apparatus while responding from their home base and returning to their home base from the State of California or Federal Fire Agency incident. It shall be the responsibility of the responding agency to provide the necessary means of payment for such costs.

A-29 Once at the incident and until released or reassigned, the State of California or the Federal Fire Agencies will provide for motor fuel and lubricants, normal servicing costs, and minor repairs incidental to operation of emergency apparatus including California Fire and Rescue Mutual Aid System Agency support equipment. Minor repair is defined as any repair necessary to keep the equipment in operation on the incident, which requires not more than two (2) hours (labor time only) for one mechanic for any one job, exclusive of obtaining parts.

Support Equipment, Privately-Owned Vehicles, and Rental Vehicles A-30 The State of California or the Federal Fire Agencies shall reimburse California Fire and Rescue Mutual Aid System Agencies for use of agency support equipment and private vehicles provided in conjunction with requested personnel. Reimbursement shall be calculated on a daily basis for local jurisdiction support equipment at the rate established by the Committee for the type or category of vehicle used. Privately-owned vehicle rates will be reimbursed on a per mile basis according to the current Internal Revenue Service (IRS) standard rate published in the Rate Letter for business miles.

A-31 Reimbursement for mileage or other transportation to and from rental agency will be allowed.

A-32 The use and reimbursement of rental vehicles, mileage, or other transportation requires authorization either at the time of the initial request in the resource ordering system of record or documented by written approval at the incident. Rental vehiclesfrom an airport are discouraged, and the use of compact cars is encouraged. Rental vehicles and the fuel expense while responding to, during, or returning from a State of California or Federal Fire Agency incident will be reimbursed for the actual costs incurred by the California Fire and Rescue Mutual Aid System Agencies. The process to obtain reimbursement for rental vehicle expenses is outlined in Exhibit “H”.

Aircraft
A-33 Aircraft will be reimbursed based on rates submitted annually on the salary survey to Cal OES.

The process to obtain reimbursement for aviation resource expenses is outlined in Exhibit “E”. 113
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Other Equipment Rates
A-34 All equipment in this exhibit will be reimbursed using the FEMA Schedule of Equipment Rates. If a FEMA equipment rate is not identified for the type of equipment being used, a rate may be developed using the FEMA Equipment Rate Formula in Exhibit “F”.

REIMBURSEMENT – TRAVEL EXPENSES
A-35 California Fire and Rescue Mutual Aid System Agencies seeking reimbursement for travel expenses such as fuel, food/meals, per diem, or lodging responding to, during, or returning from a State of California or Federal Fire Agency incident will be at the per diem and lodging rates specified in Exhibits “H” and “G”.

Travel arrangements and reimbursement, including travel for relieving personnel and backfill, will only be made from the Fire Department/Agency location or residence, whichever is closest to the incident or reporting location (such as staging).

REIMBURSEMENT – PERSONNEL ROTATION
A-36 When California Fire and Rescue Mutual Aid System Agency personnel are committed to extended assignments under this Agreement, there may be a need to rotate and replace personnel.

Personnel under this Agreement are expected to be available a minimum of seven (7) days (elapsed time) excluding travel before needing replacement, regardless of the number of assignments from original dispatch.

A-37 Expenses that are reimbursable are limited to personnel costs and transportation costs.

Reimbursement for personnel will be in accordance with general personnel reimbursement provisions of this Agreement. Specific personnel rotation procedures are outlined in Exhibit “C”.

INCIDENT OFF-SHIFT REST AND SLEEPING ACCOMODATIONS
A-38 The responsible State of California or Federal Fire Agency will provide, when practical, sanitary, shaded, and/or climatically maintained accommodations for off-shift sleeping, rest, and recuperation for local jurisdiction resources confined to the incident base. If the incident command finds it operationally feasible (e.g., strike team remains available) to place local jurisdiction resourcesin a commercial sleeping accommodation, it may be provided.

REIMBURSEMENT – STATE OF CALIFORNIA, FEDERAL, DOD,

AND TRIBAL FIRE DEPARTMENTS
A-39 State Agency Fire Departments, Federal Fire Departments, DOD Fire Departments, and Tribal Fire Departments may respond through the California Fire and Rescue Mutual Aid System. 114
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Tribal Fire Departments that have a compacted or contracted wildland fire program with BIA will respond through the federal dispatching system and not through the California Fire and Rescue Mutual Aid System.

Reimbursement of Federal Fire Departments, DOD, and Tribal Fire Departments that respond to CAL FIRE, local government, and Cal OES incidents will be in accordance with the Agreement reimbursement provisions.

Reimbursement of Federal Fire Departments, DOD, and Tribal Fire Departments that respond to Federal Fire Agency fires are governed by other federal agreements. In these cases, Cal OES will not produce or process reimbursement invoices for Federal Fire Departments and DOD. Federal Fire Departments and DOD Fire Departments ordered through other agreements will invoice the supported Federal Fire Agency directly in accordance with existing federal and local agreements.

Reimbursement of Tribal Fire Departments that respond to a Federal Fire Agencies order and request through this Agreement and have a current Cooperative Agreement with BIA will be in accordance with the CFAA reimbursement provisions. Cal OES will generate an invoice based on the federal order and request. Once the Tribal Fire Department reviews, signs and returns the invoice to Cal OES, Cal OES will process to BIA for payment.

Federal Fire Agencies will not reimburse Federal Fire Departments and DOD under this Agreement.

REQUESTING REIMBURSEMENT
A-40 The Mutual Aid Reimbursement System (MARS) provides a web-based application that will be managed by Cal OES and utilized by all fire agencies that respond under the California Mutual Aid System. The intent of the program is to make reimbursement under this Agreement housed under one platform that is easily accessible to Cal OES, the paying entities, and the local government agencies. All pertinent documents should be submitted through MARS. For further instruction on how to use MARS, visit the Cal OES webpage.

A-41 California Fire and Rescue Mutual Aid System Agencies will prepare an OES F-42 and supporting documentation at the incident, which is the basis for reimbursement due and invoice preparation. A web-based application to complete these electronic forms is provided by Cal OES Fire and Rescue Division. The OES F-42 must be signed by a responsible officer of the jurisdiction seeking reimbursement and by the State of California or Federal Fire Agency Incident Command to verify that the resources requested on the OES F-42 were authorized by the ordering agency and is the initial step for invoice processing. The completed OES F-42 is forwarded to Cal OES Fire and Rescue Division Headquarters for processing. The OES F-42 should be reviewed and/or submitted to the Cal OES Fire Agency Representative at the incident, if assigned.

The OES F-42 should be SUBMITTED DIRECTLY TO THE CAL OES FIRE AND

RESCUE DIVISION BY THE CALIFORNIA FIRE AND RESCUE MUTUAL AID 115
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SYSTEM AGENCY AT THE TIME OF RELEASE FROM THE INCIDENT. IF NOT SUBMITTED AT THE INCIDENT THROUGH MARS, THE OES F-42 MUST BE SUBMITTED WITHIN THIRTY (30) CALENDAR DAYS OF RELEASE FROM THE INCIDENT OR PAYMENT WILL BE DELAYED.

A-42 Within sixty (60) calendar days of receipt of the OES F-42, Cal OES Fire and Rescue Division will process the OES F-42 data into an invoice(s) (F-142) and return to the California Fire and Rescue Mutual Aid System Agency for verification of billing amounts and signature. THERE WILL BE A DELAY IN PAYMENT FOR INVOICES (F-142) NOT RETURNED TO CAL OES FIRE AND RESCUE DIVISION WITHIN THIRTY (30) CALENDAR DAYS OF RECEIPT FOR VERIFICATION OF BILLING AMOUNTS AND SIGNATURE.

A-43 Upon return receipt and verification of the invoice (F-142) by the California Fire and Rescue Mutual Aid System Agency, the Cal OES Fire and Rescue Division will forward the CFAA Reimbursement Invoice (OES F-142) to the appropriate State of California or Federal Fire Agency within thirty (30) calendar days, along with a copy of the OES F-42 as the source document. Inquiries from the State of California and Federal Fire Agencies regarding amounts billed will first be addressed to Cal OES Fire and Rescue Division as soon as possible, as the first step in a joint resolution process.

A-44 The State of California or Federal Fire Agency will remit payment to the California Fire and Rescue Mutual Aid System Agency within sixty (60) calendar days of receipt of the OES F-142 from Cal OES.

A-45 In the event that CAL FIRE or a Federal Fire Agency identifies a discrepancy with an OES F-142, Cal OES will provide the California Fire and Rescue Mutual Aid System Agency a new invoice with the corrected invoice amount and the reason for the change. Cal OES has thirty (30) calendar days to make the change and provide a corrected invoice to the California Fire and Rescue Mutual Aid System Agency and either CAL FIRE or the appropriate Federal Fire Agency.

A-46 CAL FIRE and the Federal Fire Agencies will provide copies of payment schedules to Cal OES every thirty (30) days for invoices paid to the California Fire and Rescue Mutual Aid System Agencies. Cal OES Fire and Rescue Division will reconcile the payment schedules against outstanding OES F-142(s) on a monthly basis.

A-47 Cal OES will form and chair working groups with membership from the Committee to develop methodologies to streamline the reimbursement process.

The State of California and Federal Fire Agencies will work on procedures to improve reimbursement efficiencies and timelines. These activities will be documented and shared with the California Fire and Rescue Mutual Aid System Agencies. 116
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A-48 The Terms and Conditions and Exhibits in this Agreement may necessitate new methods of reporting and invoicing. All proposed changes to this Agreement, or associated business processes shall be approved by the State of California and Federal Fire Agencies that are partiesto this Agreement.

A-49 Reimbursement for emergency apparatus and personnel shall be made directly to the California Fire and Rescue Mutual Aid Agency providing the resource, and NOT to individuals.

A-50 The OES F-42 shall be used as the basis for personnel and equipment calculations. The resource order form of record shall not be used for reimbursing personnel and equipment costs.

Federal Fire Agency Electronic Fund Transfer
A-51 Federal Fire Agencies require the following for reimbursement to California Fire and Rescue Mutual Aid System Agencies:

1. Taxpayer Identification Number (TIN). This number is applied for and issued by the Internal Revenue Service (IRS). Contact the IRS at www.irs.gov or (800) 772-1213.

2. Electronic Funds Transfer (EFT). The cooperator shall designate a financial institution or an authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money, and Finance at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested, and payments received by check by certifying in writing that one of the following situations apply:
a. The payment recipient does not have an account at a financial institution. b. EFT creates a financial hardship because direct deposit will cost the payment recipient more than receiving the check.
c. The payment recipient has a physical or mental disability, or a geographic language or literacy barrier.

In order to receive EFT payments, the recipient/cooperator shall register in the System for Award Management (SAM).

3. Unique Entity Identifier (UEI). The cooperator shall obtain a Unique Entity Identifier (UEI).

This is a requirement for registering in SAM. The UEI replaces the DUNS number but does not replace existing numbers, such as Employer Identification Number (EIN), the Tax Identification Number (TIN), and State Application Identifier (SAI) numbers that are required by statute, Executive Order, or regulation. You may obtain a free UEI number via the web at 117
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SAM.gov. You can locate additional information regarding the UEI change, which is universal for all federal agencies through Planned UEI Updates | GRANTS.GOV and SAM.gov | Entity Registrations. For assistance, call (866) 606-8220 or visit https://www.fsd.gov/gsafsd_sp.

4. System for Award Management (SAM) Registration Requirement. The cooperator shall maintain current information in SAM until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or agreement term(s). For purposes of the Agreement, SAM means the federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM internet site (currently at www.sam.gov). For assistance, contact the SAM Assistance Center at (866) 606-8220.
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BIA# A20ACPRO01
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B-1 The purpose of this Exhibit is to identify the minimum standards that California Fire and Rescue Mutual Aid System Agencies should follow with regard to their use of Type 1 through 7 engines, tactical water tenders, Personal Protective Equipment (PPE), and training standards for mutual aid and/or CFAA-reimbursable responses.

B-2 The State of California and the Federal Fire Agencies Type 3 through 7 engines and tactical water tenders have a number of features that enhance their capability to operate on narrow, steep or unimproved roads and to allow the efficient application of water or other agents. The minimum features of the engines are:

1. Short wheelbase

2. High ground clearance

3. High angle of approach and departure

4. Lower Gross Vehicle Weight (GVW) than Type 1 or 2 engine

5. Unit number on roof
B-3 The main fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS Type engine or tactical water tender as designated in the current edition of the ICS Field Operations Guide ICS-420-1. The pump, as mounted, shall be capable of drafting water from a water source located 10 feet vertical distance below the pump through the required suction hose.

For Type 3 through 7 engines:

1. 1.5-inch hose will be configured to facilitate progressive hose deployment providing for a l00 foot lateral of 1-inch hose every 200 feet of 1.5-inch trunk line once the fire's edge is encountered.

2. All hose utilized must meet or exceed USDA Specification. 1-inch hoses and nozzles will have NPSH threads; 1-inch hose with NH threads shall be provided with a sufficient number of NPSH adapters. 1.5-inch hoses and nozzles will have NH threads.

EXHIBIT “B”
ICS Type 1 through 7 ENGINE, ICS TACTICAL WATER TENDER,

PERSONAL PROTECTIVE EQUIPMENT, & TRAINING STANDARDS FOR

FIRE AND EMERGENCY ASSISTANCE
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RESOURCE RADIO CALL COMPONENTS TYPES
1 2 3 4 5 6 7
Engine
Company
Engine
Telesquirt*
Pump minimum flow GPM
Tank minimum capacity (gal)
At rated pressure (psi)
Hose 2.5”
Hose 1.5”
Hose 1”
Ladder per NFPA 1901
Master Stream
500 Min. GPM
Pump and Roll
Maximum GVWR (lbs.)
Personnel minimum
1,000
300
150
1,200
500
N/A
Yes
Yes
N/A
N/A
4(#)
500
300
150
1,000
500
N/A
Yes
N/A
N/A
N/A
3 150
500
250
N/A
1,000
500
N/A
N/A
Yes
N/A
3 50
750
100
N/A
300
300
N/A
N/A
Yes
N/A
3(@)
50 400
100
N/A
300
300
N/A
N/A
Yes
26,000
3(@)
50 150
100
N/A
300
300
N/A
N/A
Yes
19,500
3(@)
10 50
100
N/A
N/A
200
N/A
N/A
Yes
14,000
3(@)
*Engine with elevated stream capability, specify when requested (#) 3 or 4-person staffing is acceptable for purposes of reimbursement. (@) Differs from NWCG Guidelines. Per CFAA A-18 and FIRESCOPE BOD direction January 2020.

N/A = Not Applicable
NFPA =National Fire Protection Association
GVWR = Gross Vehicle Weight Rating
Notes:

1. All types shall meet federal, state and agency requirements for motor vehicle safety standards, including all gross vehicle weight ratings when fully loaded.

2. Type 3 engines and tactical water tenders shall be equipped with a foam proportioner system.

3. All water tenders and engine types 3 through 6 shall be able to prime and pump water from a 10-foot lift.

4. See A-18 for staffing levels.

RESOURCE RADIO CALL COMPONENTS TYPES
1 2
Tactical Water
Tender
Water Tender Pump minimum flow GPM
Tank minimum capacity (gal)
At rated pressure (psi)
Pump and Roll
Personnel minimum
250
2,000
150
Yes
2 250
1,000
150
Yes
2 Notes:

1. All types shall meet federal, state and agency requirements for motor vehicle safety standards, including all gross vehicle weight ratings when fully loaded.

2. Type 3 engines and tactical water tenders shall be equipped with a foam proportioner system.

3. All water tenders and engine types 3 through 6 shall be able to prime and pump water from a 10-foot lift.

Common Additional Needs – Request as Needed:
▪ All Wheel Drive (Includes four-wheel drive).
▪ High Pressure Pump (250 psi at one half flow of Type). NFPA 1901 compliant Type 1 and 2 engines will produce one half of rated flow at 250 psi. Type 3 engines are already required to produce rated flow (150 GPM) at 250 psi. If Type 4 through 6 are ordered as high pressure it is recommended that they be required to produce rated flow at 250 psi (50 GPM). ▪ Foam proportioner.
▪ Compressed Air Foam System (CAFS) 40 cfm minimum.
▪ Additional personnel.
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Personal Protective Equipment (PPE)
B-4 Each employee responding to or engaged in fire suppression activities will use the appropriate safety clothing and equipment. Each agency is responsible for seeing that Cal OSHA standards for safety clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression safety clothing and equipment includes:

1. Head protection meeting the requirements of CCR, Title 8, Section 3410

2. Eye and face protection meeting the requirements of CCR, Title 8, Sections 3382 and 3404

3. Ear and neck protection meeting the requirements of CCR, Title 8, Sections 3405 and 3410(c)

4. Body protection meeting the requirements of CCR, Title 8, Section 3406(c)

5. Gloves, meeting the requirements of CCR, Title 8, Section 3410

6. Foot protection meeting the requirements of CCR, Title 8, Section 3408

7. Wildland fire shelter meeting Forest Service specification 5100-606

8. Recommended disposable filtering face piece respiratory protection Training
B-5 The State of California and Federal Fire Agencies have the expectation that when a local jurisdiction resource arrives at an incident it can perform all of the missions that would be expected of the State of California and Federal Fire Agencies’ resource.

B-6 All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or CICCS. Training topics include but are not limited to:

Wildland Strategy and Tactics Backfiring/Firing-out
Wildland Fire Behavior Handline Construction
Wildland Hose Lays Structure Triage
Wildland Fire Safety Structure Defense Preparation
Fireground Communications Fire Weather
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BIA# A20ACPRO01
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Clauses A-36 and A-37 authorize the reimbursement of personnel and transportation costs incurred to replace California Fire and Rescue Mutual Aid System Agency personnel committed to extended assignments under this Agreement. Personnel under this Agreement are to be available a minimum of seven (7) days excluding travel (portal-to-portal) before needing replacement, regardless of the number of assignments. This exhibit lists the procedures necessary for a local jurisdiction to follow before reimbursement for their costs will be processed for rotation of their personnel. These procedures only apply when the emergency apparatus remains assigned to the incident, but the personnel are rotated. The procedures are:

C-1 The Incident Commander (IC) or Mobilization (MOB) center manager to which the resources are assigned must approve the personnel rotation and method of transportation. Such approval should not be denied without substantial cause (e.g., imminent planned release (24 – 36 hours) of the resources) or a negotiated extension through the Cal OES Fire Agency Representative. The personnel rotation and transportation plan must be coordinated through the incident, the ordering point, agency representative, and/or the overhead responsible for the personnel to be rotated.

C-2 The approved personnel rotation will be documented in:

C-2.1 The approved automated resource ordering system of record. The resource order will be annotated in the documentation section by the incident indicating the date and time of personnel rotation approval. Subsequently the home unit/filling command center will add documentation to include the following information:

C-2.1.1 Method/Mode, date and time of transportation.

C-2.1.2 An ICS General Message Form-213/Rotation Job Aid Template designed specifically for personnel rotation must be signed by the IC or MOB center manager approving the rotation. This form shall be attached to the respective OES F-42 associated with the rotation vehicle and overlapping time of personnel.

C-2.2 OES F-42
C-2.2.1 Box 12 of the OES F-42 will document any personnel rotation with the date and time of the rotation for all individuals whether or not the personnel rotation will be reimbursed.

C-2.2.2 ONLY when a fire agency is requesting reimbursement for an approved personnel rotation that includes transportation cost will it be required to document the rotation in an OES FEXHIBIT “C”

REIMBURSEMENT FOR PERSONNEL ROTATION
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42 (Select Approved Personnel Rotation, include Support Vehicle Information and Incoming and Outgoing Dates and Times).

C-2.2.3 OES F-142(s) will identify personnel involved in any rotation and will itemize the costs of transportation for personnel rotations with support documentation.

C-2.3 ICS-214 Unit Log
C-2.3.1 Details of personnel rotation need to be documented (Unit Logs to be retained on file by individual fire agency).

If both the emergency apparatus and the personnel need replacement, the resources will be released, and a new resource will be ordered.
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
D-1 It shall be the responsibility of the agency sending mutual aid resources to ensure that those resources have adequate communications capabilities. Adequate communications capability is defined as VHF Highband radios with a minimum of 240 channels and pre-programmed with the most current FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. Effective January 1, 2024, radios will be required to have a minimum capacity of 400 channels with a recommended minimum of 500 channels.

D-2 Emergency apparatus used for mutual aid will have a mobile VHF Highband radio (powered by the emergency apparatus battery and connected to an external antenna) and a minimum of one portable VHF Highband radio. The VHF Highband portable radio should be capable of being operated by alkaline batteries.

D-3 Strike Team/Task Force Leaders: In addition to the communications capability required for emergency apparatus, line personnel are encouraged to respond with a conventional 800 MHz radio pre-programmed with the 800 MHz mutual aid channels as identified in FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN.

D-4 For Narrowband Radios: On January 1, 2013, all public safety and business industrial land mobile radio systems operating in the 150-512 MHz radio bands must cease operating using 25 kHz efficiency technology and begin operating using at least 12.5 kHz efficiency technology. This deadline is the result of an FCC effort that began almost two decades ago to ensure more efficient use of the spectrum and greater spectrum access for public safety and non-public safety users.

Migration to 12.5 kHz efficiency technology (once referred to as Refarming, but now referred to as Narrowbanding) will allow the creation of additional channel capacity within the same radio spectrum and support more users.

D-5 After January 1, 2013, licensees not operating at 12.5 kHz efficiency will be in violation of the Commission's rules and could be subject to FCC enforcement action, which may include admonishment, monetary fines, or loss of license. Agencies shall ensure that local radio channels are not utilized outside of the agency’s licensed area of operation.

D-6 Agencies should provide a minimum of 4 hours of annual basic radio training for Division Supervisors, Strike Team Leaders, and single resource leader positions.

EXHIBIT “D”

COMMUNICATIONS CAPABILITIES
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E-1 In accordance with clause A-6, Cal OES and the Federal Fire Agencies will reimburse aviation resources from the time of dispatch. Aviation resources are not limited to wildland fire and hoist rescue.

E-2 The standard aircraft configuration for water dropping could include but not be limited to:

1. Helicopter with crew

2. Fuel tender

3. Helitender if a helibase is not established

4. Support vehicle as chase rig for crew if needed

5. Water tender or engine to fill tanks for night flying helicopter *All other aircraft configurations will be determined by the type of assignment* E-3 Aircraft equipment will be reimbursed based upon Hobbs meter hours (flight hours) or minimum daily hours. Except for the pilot, personnel will be reimbursed based upon time assigned to the incident in accordance with A-8.2.

E-4 Local government agencies will develop aviation equipment rates in accordance with their own internal business practices. However, the pilot rate will be included in the equipment rate and will be calculated in accordance with the paragraph below. All rates should be submitted to Cal OES prior to dispatch; however, associated rates and documents not on file shall be submitted before reimbursement is made. Federal Excess Property (FEP) equipment should be identified separately excluding any purchase or replacement costs for the aircraft rate. For further information regarding FEP equipment exclusion, refer to 2 CFR 200 Subpart E (Section 200.436).

E-5 The pilot rate will be included in the local government agency equipment rate. As an exception to the general rule for salary calculations, this methodology will be in lieu of backfill costs. The calculation for the pilot rate will include the annual salary and benefit costs for all agency pilots divided by total flight hours for all agency aircraft. All other aviation salary rates will be calculated in accordance with the standard CFAA methodology and submitted via the salary survey.

EXHIBIT “E”
AIRCRAFT (excludes CAL FIRE)
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E-6 For each day, local government agencies will receive the greater of the minimum daily hours or Hobbs meter (flight) time for aircraft equipment reimbursement unless the time assigned for the day is less than the minimum daily hours. If for the day, the time assigned to the incident is less than the minimum daily hours the local government agency will only receive equipment reimbursement based upon the time assigned to the incident for that day.

Reimbursement for minimum daily hours is dependent upon the type of order and request.

Minimum daily hours for Cal OES approved prepositions are based upon a 24-hour period beginning at the time of initial dispatch. Minimum daily hours for Federal Fire Agency requests are based upon a calendar day.

ICS Type Helicopter Minimum Daily Hours
I, II, III 4
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Hourly Rate = Depreciation + Overhead + Overhaul Labor + Overhaul Parts + Field Labor + Field Parts + Fuel + Lube + Tires
Where:

Depreciation = (Acquisition Cost – Salvage Value) / Economic Life General, Acquisition Cost = (1 – [Discount % / 100]) * (List Price + Sales Tax + Freight Cost) Hourly Overhead = Overhead / 2,112 hours
Where Overhead represents annual equipment overhead costs resulting directly from equipment ownership, the costs include such things as normal risk insurance, storage and security, inspection, and licenses. Profit, project overhead, and general overhead costs are not included in this number. 2,112 hours is an annual equipment ownership baseline.

Overhaul Labor = (Annual Overhaul Labor Hours * Mechanic’s Wage) / 2,112 Overhaul Parts = Annual Overhaul Parts Cost / 2,112
Field Labor = (Annual Field Repair Labor Hours * Mechanic’s Wage) / Average Annual Use Hours Field Parts = (Annual Field Repair Parts Cost + Miscellaneous Supply Parts Cost) / Average Annual Use Hours
Fuel = Average Annual Fuel Cost / Average Annual Use Hours or Fuel = Hourly Fuel Consumption Rate * Unit Cost of Fuel Lube = Annual Lube Cost / Average Annual Use Hours
Tires = Tire Cost / Tire Life
EXHIBIT “F”

FEMA EQUIPMENT RATE FORMULA
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
This Exhibit applies to Cal OES and the Federal Fire Agency requests.

G-1 The California Fire and Rescue Mutual Aid System Agencies shall use the following procedures to secure reimbursement for the provision of personnel and local government-owned emergency apparatus ordered for use on Federal incidents outside the State of California.

G-2 Reimbursement of personnel, emergency apparatus, and support equipment will be consistent with Exhibit “A” Reimbursement Policy and Procedures including the following:

1. Travel costs for lodging, per diem, and rental vehicles for personnel shall be reimbursed at the travel rates specified in Exhibit “H”.

2. California Fire and Rescue Mutual Aid System Agencies may seek approval for the reimbursement of operational costs, including necessary motor fuels and lubricants used in its emergency apparatus while responding from their home base and returning to their home base from the State of California or Federal Fire Agency incident.

3. Reimbursement for Cal OES-owned communications equipment (e.g., cell and satellite phones or air and phone credit cards) will be at the total actual cost to the State of California.

4. Reimbursement invoices for Cal OES personnel, travel, and equipment will be on an actual cost basis, supported by accounting records, payroll records, and/or activity cards. Invoices for Cal OES resources should be submitted no later than 5 months after the end of theincident.

5. Invoices for Cal OES resources will include an administrative rate as determined by the State of California under Title 2 in the Codeof Federal Regulations (2 CFR), Subtitle A, Chapter II, part 200.

6. Length of assignments for resources responding to incidents outside the State of California will be consistent with the appropriate Federal Fire Agency’s policy. Conditions in Clauses A36 and A-37 of Exhibit “A” concerning minimum of seven (7) days (elapsed time), excluding travel, will not apply to resources responding to requests outside the State of California.

Federal Fire Agency policy on the length of an assignment outside the state is defined as the time period (days) between the first full operational period at the first incident or reporting location on the original resource order and commencement of return travel to the home unit.

Standard assignment length is fourteen (14) days, exclusive of travel from and to home unit.

EXHIBIT “G”

REIMBURSEMENT POLICY AND PROCEDURES FOR OUTSIDE THE STATE OF

CALIFORNIA ASSIGNMENTS
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Time spent in staging and preposition status counts toward the 14-day limit, regardless of pay status, for all personnel, including Incident ManagementTeams. *Any exceptions to this Exhibit need prior approval by USDA Forest Service Region 5 Fire and Aviation Management Director and/or Deputy Director*
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
H-1 The purpose of this exhibit is to identify allowable costs and the process for submitting such costs for in-state travel and incident related expenses. This exhibit primarily pertains to costs associated with fuel, food/meals, per diem, vehicle, and lodging costs as stated in Clauses A-35 and A-37 of Exhibit “A”, as well as attributable incident expenses such as loss or damage to local agency emergency apparatus or support equipment identified in Recital 27 of this Agreement.

H-2 In some cases, miscellaneous expenses outside of the above mentioned may be approved if the incident finds that the expense(s) is also attributable to the incident.

1. In order for local agencies to be eligible for reimbursement of expenses related to this exhibit for incident related expenses, the approval MUST be formally documented in writing by the approving State of California or Federal Fire Agency responsible for the incident by using a General Message Form ICS-213 and/or provide the associated S# validating the expense(s) on both the General Message Form ICS-213 and the OES F-42. The USDA Forest Service will determine if a General Message ICS-213 or an S# is required (this will also be documented in the resource order).

2. In order for local agencies to be eligible for reimbursement of expenses related to this exhibit for all other expenses such as loss or damage, the approval MUST be formally documented in writing by the approving State of California or Federal Fire Agency responsible for the incident by using a General Message Form ICS-213 AND provide the associated S# validating the expense(s) on both the General Message Form ICS-213 and the OES F-42.

In both cases, when the General Message Form ICS-213 is used, it must be signed by one of these four positions: Incident Commander, Finance Section Chief, Incident Business Advisor, or Agency Administrator.

NOTE: S#’s and approved General Message Form ICS-213’s should ONLY be issued when the incident cannot accommodate the expense in need, and all other options to provide the expense(s) have been exhausted.

H-3 Approved out of pocket expense(s) must accompany the OES F-42 along with the formal approval on the General Message Form ICS-213 documenting the S#, the itemized receipt(s), and the Expense Claim Reimbursement Log (OES F-142A). Receipts for meals and incidentals are not required. All required receipts must be provided and legible in date order. When local agencies are seeking reimbursement for expenses incurred on behalf of personnel from an agency other than their own, a manifest is required.

EXHIBIT “H”

IN-STATE TRAVEL AND INCIDENT RELATED EXPENSES
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USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Meals and incidentals will be reimbursed using the average GSA rate for the State of California and published in the Rate Letter. Meals and incidentals not provided by the incident on the first and last days of travel while responding from home base and returning to home base are reimbursable without approval. While assigned to an incident, excluding first and last travel days, meals not provided by the incident will be reimbursable if documented and approved by an IC, FSC, IBA, or AA.

All agencies seeking reimbursement must attempt to obtain lodging at best available rates. Actual lodging costs will be reimbursed up to a ceiling of 150% of the average GSA rate for the State of California and published in the Rate Letter. Anything above the ceiling must be approved by an IC, FSC, IBA, or AA.
*For unconventional lodging, the ceiling includes all fees, including service and cleaning fees, but excludes taxes*
Rental Vehicles
H-4 This section of Exhibit “H” is to identify both allowable and non-allowable expenses when renting a vehicle. Items listed adhere to the state rental agreement.

Items listed below are NOT allowable expenses:

1. Personal accident insurance, personal effects coverage, or other optional coverage

2. No pre-payment of fuel or refueling

3. No payment of extension costs or late return

4. Airport rentals are discouraged

5. Airport parking fees

6. GPS unit

7. Satellite radio services (e.g. Sirius XM)

8. Roadside service

9. Damage attributable to the incident may be local government agency responsibility Items listed below are REQUIRED to secure reimbursement:

1. Vehicle returned with a full tank

2. Final invoice

3. Use of compact vehicle recommended

4. Vehicle determination will be based on your incident position

5. At time of rental, you may need to make remarks on your contract that this vehicle is going to an incident base camp and may be driven off pavement

6. If your agency provides a travel/expense card, rental and fuel must be paid by agency card *All other considerations must have prior approval from the incident* 131
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BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Rental vehicle reimbursement will be the State of California short term program rental contract rates as the maximum allowable charge. Based upon approval, allowable class types are in the table below:
https://www.dgs.ca.gov/OFAM/Travel/Resources/Page-Content/Resources-List-Folder/CarRental-Resources Car Class Class Type Sample Vehicle
CCAR Compact Nissan Versa
ICAR Mid-Size/Intermediate Hyundai Elantra
SCAR Standard Buick Verano
FCAR Full Size Nissan Altima
SCAH Hybrid Electric Vehicle
Toyota Prius
Plug-In
Hybrid/Zero
Emission
Vehicle ICAE
Plug-In Hybrid/Zero
Emission Vehicle
CFAR Compact SUV Jeep Renegade
SFAR Medium SUV Hyundai Santa Fe
PPAR Pick Up Truck Ram 1500
OQAR 3/4-Ton/ 1-Ton Pick Up
Truck
Chevy Silverado
MVAR Mini Van
Dodge Grand
Caravan
FVAR Large Van Ford Transit Wagon
JKAR Mini-Cargo Van Ram Promaster City
BCUT 15’ Cutaway Box Van
w/ramp
Transit Connect
DBOX 16’ Box Truck
FBOX 24’ Box Truck
GBOX 26’ Box Truck
DSTK 14’ Stake Bed
FSTK 24’ Stake Bed
When renting a vehicle beyond four (4) days, assigned personnel will utilize the weekly rate through the seventh (7) day. Any days thereafter that do not constitute a week (seven (7) days) will be considered a daily rate.
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CAL FIRE# 7CA004953
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NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Included in State of California Program Rates – Short-Term:

1. Unlimited mileage, Collision Damage Waiver (CDW).

2. $300,000 Supplemental Liability Protection (SLP).

3. Drop Charges: There will be no drop charges for any vehicles that are picked up and returned at an alternative Rental Branch location within the US with the exception of New York.

4. CDW for Business Rentals: Rates include full CDW (Collision Damage Waiver) with no deductible. CDW will cover any physical damage to the vehicle that may occur during a rental and is subject to the terms and limitations set forth in Enterprise’s standard rental contract.

5. SLP for Business Rentals: Rates include SLP (Supplemental Liability Protection). SLP will cover up to $300,000 in liability claims that may occur during a rental, as the result of an accident, and is subject to the terms and limitations set forth in Enterprise’s standard rental contract.

Damage Waiver Exclusion – Off-road use:

1. Operation of any vehicle that was not properly designed for the intended use

2. Excessive vehicle wear and tear, due to off-road operation, that may include:
a. Tire punctures or missing chunks of tread
b. Impact damage (body panels or undercarriage) defined as follows:
i. Scratches larger than 2” or multiple scratches per panel penetrating the paint ii. Dents larger than 2” or multiple dents per panel
iii. Impact to undercarriage that will require repair in order to maintain the drivability of the vehicle
iv. Rips in upholstery, missing or broken interior components

3. Soot, smoke, or stain damage requiring professional cleaning There are several options available to your agency and/or personnel for payment under the State of California Contract:

1. Direct bill account set up by your agency

2. Agency corporate credit card

3. Agencies can use account number XZCPFIR, and renters can choose to use their own payment method
Rental vehicles authorized on the resource order do not need additional incident approval. The cost of the rental vehicle, if incurred by the local agency, and the fuel purchased to operate the rental vehicle must be submitted on the OES F-142A with receipts attached. Rental vehicles that are not authorized on the resource order must receive the formal written approval from the incident as identified on page H-1 of this Exhibit.
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Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Documentation Requirements for Reimbursement of Expenses H-5 Check List:

General Message Form (ICS-213) signed by the Incident Commander, Finance Section Chief, Incident Business Advisor, or Agency Administrator
S# documented on forms ICS-213 and OES F-42
Completed OES F-42
Completed and signed OES F-142A with expense documented in date order Receipt(s) in date order
If renting a vehicle, must submit final invoice
For loss or damage reimbursement to a local agency emergency apparatus or support equipment, additional documentation also required:

Investigation/incident report
Photo
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NPS# P20AC00506
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FWS# FF0803000-D-J001
BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
I-1 ACCRUAL ACCOUNTING is a method whereby revenue or expenses are recorded when a transaction occurs rather than when a payment is received or made.

I-2 ACTUAL HOURS shall mean on shift time which includes a specific start and end time and is recorded as clock hours. On shift time includes actual work, ordered standby and compensable travel. Individuals are required to report to their designated work site as scheduled, ready, and willing to perform work safely.

I-3 ADMINISTRATIVE RATE is generally equal to the ratio between the total indirect expenses and some direct cost base and may be applied by the billing agency as determined by the CFAA Committee.

I-4 AGENCY REPRESENTATIVE shall mean the ICS position that serves as the point ofcontact for an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency’s participation at the incident and reports to the Liaison Officer.

I-5 AIRCRAFT shall mean any firefighting fixed or rotary‐winged aircraft (including Unmanned Aerial Vehicles) owned by Local, State, or Federal Fire Agencies. Also referred to as aviation resources.

I-6 ANNUAL OPERATING PLAN shall mean a plan developed at the State, geographic, or local levels for the implementation of administrative or operational practices or concerns.

I-7 ASSISTANCE BY HIRE shall mean fire suppression resources needed to fill the incidentorder that are to be paid for by the protecting agency.

I-8 BASE RATE shall mean the de minimis rate developed by the Committee.

I-9 BULLDOZER shall mean any tracked vehicle with a front mounted blade used for exposing mineral soil.

I-10 BUREAU OF INDIAN AFFAIRS shall mean the federal bureau under the Department of the Interior charged with the responsibility to provide wildland fire protection and suppression for trust lands of federally recognized Native American Tribes.

I-11 CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCIES shall mean agencies, departments, or institutions to which Cal OES has, through agreement, assigned Cal OES-owned emergency apparatus; or who provide locally owned resources under provisions EXHIBIT “I”

DEFINITIONS
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CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
of the California Fire and Rescue Mutual Aid System. These agencies may also be referenced as, however, not be limited to, "local government agency" or "local agency".

I-12 CALIFORNIA MOBILIZATION GUIDE shall mean the interagency procedures for requesting, documenting, and sending resources to incidents within the State ofCalifornia.

I-13 CALIFORNIA WILDLAND COORDINATING GROUP shall mean the executive level interagency committee made up of representatives from the USDA Forest Service, California Department of Forestry and Fire Protection, USDI Bureau of Land Management, USDI National Park Service, USDI Bureau of Indian Affairs, USDI Fish and Wildlife Service, Association of Contract Counties, and the California Governor’s Office of Emergency Services.

I-14 COMPENSATE shall mean to give money in return for something such as work or paymentfor something lost or damaged.

I-15 DEMOBILIZATION CENTER/FACILITY shall mean the location or facility established at or near an incident for the processing of emergency apparatus and personnel prior to release to its home base.

I-16 DEPARTMENT OF DEFENSE FIRE DEPARTMENT shall mean any organization managed by the Department of Defense for preventing and putting out fires principally on military installations.

I-17 EMERGENCY ACTIVITY RECORD (OES F-42) shall mean the personnel and equipment time record required for reimbursement through the CFAA. Referred to as OES F-42.

I-18 EMERGENCY APPARATUS shall mean any emergency response equipment or apparatus provided through the California Fire and Rescue Mutual Aid System.

I-19 EMERGENCY PERSONNEL shall mean any personnel responding on or with emergency apparatus and requested overhead personnel.

I-20 FEDERAL FIRE AGENCIES shall mean the USDA Forest Service, Pacific Southwest Region; the USDI Bureau of Land Management, California Office, Regions 8 and 10; the USDI National Park Service, Interior Regions 8, 9, 10, and 12; USDI Fish and Wildlife Service, Pacific Southwest Region; and USDI Bureau of Indian Affairs, Pacific Region.

I-21 FEDERALLY RECOGNIZED TRIBE shall mean an American Indian or Alaska Native tribal entity that is recognized as having a government-to-government relationship with the United States, with the responsibilities, powers, limitations, and obligations attached to that designation, and is eligible for funding and services from the Bureau of Indian Affairs. 136
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CAL FIRE# 7CA004953
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NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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I-22 GOVERNING BODY RESOLUTION (GBR) shall mean a formal declaration of the governing body concerning a certain subject which it either cannot or does not wish to control by ordinance.

I-23 HAND CREW shall mean a number of individuals that have been organized and trained and are supervised principally for operational assignments on an incident.

I-24 HOME UNIT shall mean the geographical location an individual is normally assigned to work.

Also referred to as home base.

I-25 INCIDENT shall mean an occurrence or event, either human-caused or natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources.

I-26 INCIDENT COMMAND SYSTEM (ICS) shall mean a standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries.

I-27 INCIDENT COMMANDER shall mean the ICS position responsible for overallmanagement of the incident and reports to the agency administrator for the agency having incident jurisdiction.

This position may have one or more deputies assigned from the same agency or from an assisting agency(s).

I-28 INCIDENT MANAGEMENT TEAM (IMT) shall mean the incident commander and appropriate command and general staff assigned to an incident.

I-29 INTERAGENCY shall mean involvement of two or more agencies to an agreement.

I-30 LOCAL AGENCY shall mean any city, city and county, county, or special district.

I-31 LOCAL AGREEMENT shall mean a pre-defined area agreement that includes that portion of the geographical jurisdictions of both the local reciprocal agreement signatories on which they have historically, frequently, and continuously cooperated in initial and extended attack.

I-32 LOCAL JURISDICTION shall mean any political subdivision of government.

I-33 MOBILIZATION CENTER shall mean an off-incident location at which emergencyapparatus and personnel are temporarily located pending assignment, release, orreassignment.

I-34 MOU/MOA shall mean a Memorandum of Understanding or Memorandum of Agreement, which is a formal business document used to outline an agreement made between two separate entities, groups, or individuals.
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CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
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I-35 MUTUAL AID shall mean an agreement in which two or more parties agree to furnish resources and facilities and to render services to each party of the agreement to prevent and combat any type of disaster or emergency.

I-36 MUTUAL AID REIMBURSEMENT SYSTEM shall mean the web-based application for the electronic submission and processing of pertinent reimbursement documentation.

I-37 NON-SUPPRESSION PERSONNEL shall mean personnel who occupy a civilian position within a fire agency.

I-38 POLITICAL SUBDIVISION shall mean any city, city and county, county, district, or other local governmental agency or public agency authorized by law.

I-39 PORTAL-TO-PORTAL shall mean the time of initial dispatch from home base to the timeof return to home base.

I-40 REIMBURSEMENT shall mean to pay someone/agency an amount equal to an amount that agency has spent or where the agency has accrued a financial liability.

I-41 SALARY RATES shall mean the sum of the hourly rates for each personnel in a classification including workers’ compensation and unemployment insurance divided by the number of employees in that classification. The hourly rate should not include overtime. Benefit pay, specialty pay, and/or incentive pay should also be excluded unless the pay is directly tied to each hour of overtime worked.

I-42 SALARY SURVEY refers to the form used to establish rates for reimbursement filed withCal OES Fire and Rescue Division.

I-43 STAGING AREA shall mean the location where emergency apparatus and personnel are assigned to an incident for deployment on a three-minute availability status.

I-44 STRUCTURAL FIRE PROTECTION shall mean fire suppression within a structure.

I-45 STRUCTURE DEFENSE shall mean the protection of homes or other structures fromwildland fire before the fire reaches the structure; exterior fire protection measures.

I-46 SUPPRESSION PERSONNEL shall mean personnel who routinely respond to emergencies.

I-47 TRIBAL FIRE DEPARTMENT shall mean a federally-recognized tribe with suppression and/orall-risk response capabilities.
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Council Agenda Report August 11, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Approval of Professional Services Agreement with Core Tree Care, LLC in the amount of $192,660.00 for the “City of South Lake Tahoe Cole Property Hazardous Fuels Reduction and Forest Health” Project
Location: 3025 PIONEER TRL, APN 025051022 and 1501 AL TAHOE BLVD, APN 025051028 Responsible Staff Member: Jay Manning, Division Chief (530) 318-7855 Background: The City of South Lake Tahoe is committed to protecting life, property, and the environment from the effects of a catastrophic wildfire. The City’s objective is to work closely with experts in resource management to plan, implement, and support fuel reduction and forest restoration projects. By preparing for the threat of a catastrophic wildfire, the city looks to create a Fire Adapted Community (FAC) as described in the Lake Tahoe Community Wildfire Protection Plan (CWPP). In support of this objective, the city pursued and received funding through the Tahoe Regional Planning Agency (TRPA) with funding from the United States Forest Service (USFS) to support fuel reduction efforts within the city of South Lake Tahoe to conduct Hazardous Fuels Reduction work on 50.7 treatable acres.

Issue and Discussion: The city desires to enter an agreement with a competitively selected contractor, Core Tree Care, Inc., not exceeding $192,660.00 to provide hazardous fuels reduction and forest health work on the Cole Family Property project. Services will include mechanized cutto-length / forwarding system supported by qualified sawyers for sensitive-area hand work, using a ‘touch it once’ material-flow method: material is cut, gathered, and forwarded in a controlled direction toward designated landings rather than handled repeatedly, reducing redundant equipment movement, limiting soil disturbance, and keeping all processing at landings. The project area, located within the City of South Lake Tahoe and consists of 50.7 treatable acres, as shown in the attached treatment area map.

Responsible South Shore Fuels Program staff will perform all planning and permitting acquisition with the Registered Professional Forester from the Tahoe Resource Conservation District (TRCD) and serve as project management to the project. Each unit has specific operational plans, specifications, and treatment prescriptions, as outlined in a Vegetation Management Plan included in the RFP and agreement. All timber operations shall comply with the CA Forest Practice Rules and 14 CCR 1038.3, Forest Fire Prevention Exemption.

The RFP-solicitation process was compliant and per City policies and federal funding award terms and regulations. An RFP was posted on Planet Bids on May 21, 2026. Six proposals were received on July 2, 2026, and reviewed by a panel of five evaluators comprised of staff from the South Lake Tahoe Fire Department, Lake Valley Fire Protection District, the Finance Department, A forestry technician from the TRCD and a Registered Professional Forester from the TRCD working under a 139
Council Agenda Report August 11, 2026 Page 2 of 2
MOU with the city for this project. Proposals were reviewed for responsiveness and evaluated on proposal content requirements based on weighted points criteria. Core Tree Care, Inc. scored the highest points and was ranked #1. Upon approval of the contract award, Core Tree Care, LLC can commence services immediately upon receiving the permits and approvals to proceed by our Registered Professional Forester for the project and further fuel reduction efforts in the City of South Lake Tahoe.

Financial Implications: Available funds for this contract are currently appropriated in the budget through previously awarded TRPA MOU grant funding in the amount of $248,156.38 for the “City of South Lake Tahoe Cole Property Hazardous Fuels Reduction and Forest Health” Project.

Funds are available within account number 215 02270 42025 for Contractual Services. The City will follow all federal regulations, OMB circulars, and TRPA MOU grant terms and conditions to ensure the highest degree of compliance for full reimbursement of expenses for this project.

Environmental Considerations: The Forest Practice Act’s regulatory scheme has been certified for exemption from CEQA’s requirements for preparation of an Environmental Impact Report. A Timber Harvest Plan in Title 14 of the California Code of Regulations is functionally equivalent to an Environmental Impact Report under the California Environmental Quality Act under Public Resources Code section 21080.5. Because the subject area is within a Fire Hazard Severity Zone Map, it is subject to the forest fire prevention exemption in California Code of Regulations, Title 14, section 1038.3, from the requirement to prepare a Timber Harvest Plan. This exemption is being submitted to Cal Fire for review and approval. The project will require a Tahoe Basin Tree Removal Permit or be conducted under a valid TRPA Memorandum of Understanding under Section 1038.3(n). No work will begin until all environmental permitting is complete.

Policy Implications: Approval of this contract will allow the City to meet the goals of fuel reduction and vegetation management within the community through our project planning as part of the Community Wildfire Protection Plan (CWPP).
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A CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 11th day of August 2026 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Core Tree Care, LLC(“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for 3 years.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-ofpocket expenses, exceed $192,660.00 without additional written authorization from City.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon 141
compliance with all terms and conditions of this Agreement, as set forth herein.

Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Prevailing Wages Required. Pursuant to the provisions of California Labor Code, Sections 1770 to 1780, inclusive thereof, Consultant, and any subcontractor, of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Consultant must comply with all applicable requirements set forth in Division 2, Part 7, Chapter 1. Attention is specifically directed to the following sections of the California Labor Code: Prevailing Wage Requirements (§§ 1771.5 and 1776); Apprentices (§1777.5); Working Hours (§§1810 to 1815); Workers’ Compensation (§ 1860); and Protection of Workers in Trench Excavations (§§ 6705 and 6707). In accordance with Labor Code section 1771.5, that the Project is subject to monitoring and enforcement by the Department of Industrial Relations pursuant to 8 Cal.

Code Reg. §§16450 through 16464, including the obligation to furnish certified payroll records directly to the Division of Labor Standards Enforcement’s Compliance Monitoring Unit (CMU), using the CMU’s electronic certified payroll reporting (eCPR) system.

Pursuant to the provisions of California Labor Code Section 1773.2, Consultant is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Agreement, are on file in the City's office. Consultant agrees that not less than said prevailing rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California
Department of Industrial Relations' website at:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Pursuant to the provisions of California Labor Code Section 1813, Consultant or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the Agreement by the respective Consultant or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract and shall report them to the Division of Labor Standards Enforcement.

5. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description 142
of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

7. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

8. Ownership of Documents.

All plans, studies, documents and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature.

Release of any such documents to third parties shall only be made upon written consent of City.

9. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law or overarching funding agreement (Exhibit D), from the date of final payment to Consultant for services provided pursuant to this Agreement.
143
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-ininterest.

10. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

11. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and 144
represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700.3(a)].

12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

13. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are 145
performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

15. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City. Consultant agrees to defend City from and against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

16. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for their employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The 146
insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. v. Cyber Liability Coverage. Consultant shall maintain cyber liability insurance with limits not less than one million dollars ($1,000,000) per claim, two million dollars ($2,000,000) aggregate. Coverage shall be sufficiently broad to sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not limited to, claims involving security breach; system failure; data recovery; business interruption; cyber extortion; social engineering; infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. Vendor’s policy shall be primary and shall not seek contribution from the City’s coverage, shall contain a waiver of subrogation in favor of the City, and shall be endorsed to provide that City and its officers, officials, employees, agents, and volunteers are additional insureds. Any failure to comply with the reporting provisions of the policy by Vendor shall not affect coverage provided to the City. If Vendor maintains broader coverage and/or higher limits than the minimums listed above, City requires and shall be 147
entitled to the broader coverage and/or higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.

Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has 148
been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Core Tree Care, LLC
11762 De Palma Rd.

Corona, CA 92883
Provide a copy to: Same as above

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City.

Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.
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21. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

24. Drug-Free Workplace Certification. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).
b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
. The dangers of drug abuse in the workplace;
i. The person’s or organization’s policy of maintaining a drug-free workplace; 150
iii. Any available counseling, rehabilitation and employee assistance program; and v. Penalties that may be imposed upon employees for drug abuse violations. c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

25. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

26. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

27. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

28. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

29. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

30. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, 151
including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

31. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

32. Time is of the Essence. Time is of the essence for this Agreement.

33. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ City Manager John Hernandez, Owner/President
Date __________________________ Date _____________________________ Business License # ___________________
APPROVED AS TO FORM:

By____________________________ Date ________________________________ City Attorney
ATTEST:

By______________________________ Date ________________________________ City Clerk
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Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule / Timeline
Exhibit C - Anti-Lobbying Certification
Exhibit D – Tahoe Regional Planning Agency (TRPA) Executed Grant Agreement Exhibit E – Vegetation Management Plan
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EXHIBIT A

SCOPE OF SERVICES
Core Tree Care recognizes this is not a mass clearing project: it is a precision wildlandurban interface forestry operation requiring restraint, strong field oversight, and protection of meadow systems, riparian vegetation, flagged leave trees, and neighborhood aesthetics. Core Tree Care will self-perform all cutting, processing, forwarding, hauling, and site rehabilitation using company-owned equipment and employees. Our general approach is a mechanized cut-to-length / forwarding system supported by qualified sawyers for sensitive-area hand work, using a ‘touch it once’ material-flow method: material is cut, gathered, and forwarded in a controlled direction toward designated landings rather than handled repeatedly, reducing redundant equipment movement, limiting soil disturbance, and keeping all processing at landings.

Prescription Adherence
Treatment will follow each unit prescription exactly as written in the Vegetation Management Plan:
• Unit 1: Meadow Edge and Jeffrey Pine Forest (34.3 ac): Removal of purple-marked lodgepole pine and encroaching conifers at meadow edges and thin-from-below in Jeffrey pine stands, retaining dominant/co-dominant Jeffrey pine and all pink-flagged leave trees. Equipment will be excluded from meadow-adjacent and wet areas; those trees will be hand felled and winched/forwarded from the dry side. • Unit 2: Lodgepole Pine Thicket (7.5 ac): Removal of all lodgepole pine within the flagged thicket boundary except the retained corridor flagged in yellow/white. Final corridor alignment will be confirmed in the field with the landowner and RPF before cutting begins.
• Unit 3: Neighborhood Edge (8.9 ac): Removal of purple-marked poor-form and unhealthy trees within ~150 feet of the property boundary while protecting the retained overstory and maintaining a park-like appearance. Directional felling away from structures, fences, and property lines.
• Universal standards: only marked trees removed; tree stumps ≤ 6 inches; brush stumps ≤ 4 inches; no broadcast chipping; all material forwarded to designated landings for offsite utilization; boundary and leave-tree flagging preserved and respected.

Equipment Systems & Ground Protection (Pads)
A central feature of our approach is the use of portable equipment pads (interlocking timber/composite mats) to limit ground disturbance and ensure compliance with the <10 psi loaded ground-pressure specification and TRPA soil protection requirements:
• SENNEBOGEN 718E tracked tree-care handler with interchangeable processing and masticating heads performs felling, processing, and mastication of brush and small stems. The machine is operated as a low-impact handling and forwarding platform, not a high-disturbance clearing machine. The 718E's long-reach boom (up to ~43 ft) allows it to reach into treatment areas while remaining stationed on mats or existing 154
access routes, dramatically reducing the machine footprint and ground disturbance within units.
• Equipment pads will be leapfrogged ahead of the machine along pre-planned forwarding corridors, so tracks bear on mats, not native soil, in sensitive areas, meadow edges, and any location where duff preservation is a concern. Pads will also floor all landings and staging areas.
• Vermeer HG6800TX tracked horizontal grinder (950 hp, whole-tree infeed) stationed on matted landings processes non-merchantable tops, limbs, and small stems directly into walking-floor trailers, consistent with the no-broadcast-chipping requirement, since all processing occurs at landings into containers for off-site delivery. The grinder operates only on matted landings and existing access routes, never on native soil within treatment units, so the <10 psi in-unit ground pressure specification is unaffected. • Grapple trucks and walking-floor chip trailers stage on existing roads and matted landings only (Pioneer Trail, Matheson Drive, and approved access points) for removal of logs and chips.
• Slash mats of limbs/tops will supplement pads on forwarding corridors where approved by the RPF, further distributing loads and protecting the duff layer. • Operations will occur only when soil moisture conditions prevent rutting and compaction, per the VMP BMPs; the on-site supervisor will verify conditions daily with the RPF or designee.

Material Removal & Utilization Plan
Ownership of harvested and chipped material vests in Core Tree Care, and 100% of removed material will be delivered to utilization facilities; nothing will be burned or left on site:

Material Destination Facility Logistics
Merchantable
sawlogs
Sierra Pacific Industries, Lincoln
Sawmill, Lincoln, CA (Hwy 65).

Log procurement contact: Dirk,
SPI Lincoln procurement forester,
(916) 434-2318
Self-loading grapple/log
trucks; ~100-mile haul via
US-50/Hwy 65, the same
corridor as chip deliveries,
enabling combined haul
logistics. Contingency:

Scott, (916) 521-1604 (plant
main line: (916) 645-3383)
Vermeer HG6800TX grinds
directly into walking-floor
trailers at matted landings;
~100-mile haul via
US-50/Hwy 65; contingency
facility: Loyalton biomass
plant (Sierra Valley
Enterprises), Loyalton, CA,
pending its operating status
All treatment-generated material will be commercially utilized, with sawlogs delivered to Sierra Pacific Industries (Lincoln, CA) as sawmill roundwood and all remaining biomass delivered to Rio Bravo Rocklin (Lincoln, CA) as biomass fuel. Any change in material disposition after award will be requested in writing for prior approval by the Lead Agency and RPF. Core Tree Care will complete the Timber Tax Harvest Report and Timber Tax Return (CDTFA) for all harvested timber, maintain load tickets and facility receipts for every delivery, and provide documentation to the City and RPF upon request.

Environmental & Resource Protection / Rehabilitation Plan • Soil & erosion: operate only under dry or approved soil-moisture conditions; equipment pads and slash mats on all sensitive ground; preserve duff layer; scatter slash on disturbed soils; install water breaks/rolling dips on any disturbed corridors; erosion control installed before forecast storm events and prior to shutdown (per VMP Winter Operations requirements). Site erosion hazard is low–moderate and terrain is generally flat; no steep-slope mechanical operation is anticipated. If any localized steeper ground is encountered, it will be hand treated.
• Stream Environment Zone / Bijou Creek, equipment operating within flagged SEZ boundaries will be limited to low-ground-pressure equipment under 10 psi fully loaded, supplemented by our equipment pads, and operated to minimize soil disturbance, rutting, compaction, and impacts to hydrologic function. Riparian vegetation (aspen, alder, willow) will be retained per the VMP, and hand felling with winching/forwarding will be used where conditions or the RPF warrant. SEZ boundaries will be confirmed using the City-provided COLE SEZ map/KMZ and field flagging prior to entry. • Biological resources: Core Tree Care will retain and pay for a qualified biologist to conduct all required pre-treatment nesting-bird and sensitive-species surveys for any work performed between February 1 and August 31, per RFP, at no additional cost to the City, with all survey reports forwarded to the RPF and the City-assigned project manager; compliance with the Migratory Bird Treaty Act and TRPA limited operating periods; immediate work stoppage and RPF/biologist notification if active nests, dens, or roosts are found.
• Cultural resources: crews briefed on flagged archaeological site buffers; 30-foot work stoppage and qualified archaeologist assessment for any inadvertent discovery; County Coroner/NAHC protocol followed for any human remains, per the VMP. 156
• Rehabilitation: at completion of each unit: landing surfaces decompacted and recontoured as directed, deck/landing areas rehabilitated with no more than 3 inches of chip from on-site material, pads removed, the majority of temporary slash mat material recovered and forwarded to landings for processing, slash scattered on disturbed soil, remaining flagging removed at RPF direction, and access points restored. Roads used by project equipment will be swept clean at the end of each workday; dust control uses water and operational measures only, with no chemical dust suppressants.
• Erosion control completion: unless otherwise approved in writing by the RPF, all erosion prevention and control work associated with our operations will be completed within fifteen (15) calendar days following completion of forwarding, hauling, or equipment operations in each affected area.
• Noxious weed prevention: all off-road logging, forestry, and construction equipment will be cleaned and visually inspected before initial entry into the Contract Area and before each subsequent move-in, removing soil, plant parts, seeds, and debris; equipment is available for RPF inspection prior to commencing operations. • Equipment servicing & spill prevention: servicing, fueling, and maintenance conducted away from SEZs and sensitive resources with oil-absorbing mats/drip pans beneath stationary equipment; any spill immediately contained and cleaned with prompt RPF notification; all contaminated soil, waste oil, filters, and service waste removed and properly disposed.
• Residual tree protection: retention trees will not be cut, pushed over, or used as rub trees; operations will avoid bark damage, broken tops/limbs, root-zone compaction, and mechanical scarring, and any damage to residual trees will be reported to the RPF for corrective-action determination.

Safety & Compliance (29 CFR 1910.266 OSHA Logging Standard) • Written safety program compliant with 29 CFR 1910.266 and Cal/OSHA: daily tailboard briefings covering felling plans, two-tree-length separation, escape routes, and communication signals.
• PPE: hard hats, eye/face protection, hearing protection, cut-resistant leg protection for all chainsaw work, high-visibility clothing, and appropriate footwear for all personnel.
• Work areas: controlled access with signage on Pioneer Trail/Matheson Drive interfaces; no personnel within two tree lengths of active felling; designated no-work zones near occupied areas.
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• Equipment safety: daily documented inspections; ROPS/FOPS cabs; fire extinguishers and spark arrestors on all machines; fire tools, spill kits, and water tender with 300 feet of hose on site during fire season, with jobsite patrol after operations cease. • First aid: minimum two first-aid/CPR-certified personnel per crew; trauma kits at each active work area; emergency action plan with GPS rally points, nearest trauma center (Barton Memorial Hospital, ~2 miles), and satellite communication backup. • Supervision: at least one English-fluent foreman on site during all active operations; crews are bilingual (English/Spanish) for effective communication. • Daily quality control: the on-site foreman verifies daily that only designated trees are removed, leave trees and retained corridors are protected, stump heights comply, no broadcast chipping occurs, material is forwarded to designated landings, equipment is not causing rutting, fire prevention equipment is staged, and work areas are left clean. Each unit receives an internal compliance review before being presented to the RPF/City for inspection and acceptance. • Labor compliance: prevailing wages paid per DIR determinations; certified payroll submitted through the DIR eCPR system; DIR registration PWCR 1000056601. 158

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Project
Unit Treatment Type Quantity Unit Price Per
Unit
Total Cost
($)
Unit 1
Hand crews and/or low-groundpressure mechanized
equipment (<10 psi loaded);
thin-from-below, meadow
edge treatment, forwarding
and off-site utilization

34.3 Acres $3,800.00 $130,340.00
Unit 2
Hand crews and/or low-groundpressure mechanized
equipment (<10 psi loaded);
lodgepole thicket removal with
retained corridor, forwarding
and off-site utilization

7.5 Acres $3,800.00 $28,500.00
Unit 3
Hand crews and/or low-groundpressure mechanized
equipment (<10 psi loaded);
neighborhood edge treatment,
forwarding and off-site
utilization

8.9 Acres $3,800.00 $33,820.00
TOTAL Not-to-Exceed price, all units 50.7 Acres $3,800.00 $192,660.00

TIMELINE
Work is sequenced to establish landings and haul routes first, then move systematically through the units while weather and soil conditions allow mechanical operation:

Milestone Activity Target Timeframe
Contract &
mobilization
PSA execution, insurance
certificates, DIR/eCPR setup, prework conference with City, RPF walkthrough, delivery agreements confirmed with Tahoe Forest
Products and Rio Bravo Rocklin
August 2026 (within
30 days of award)
Site preparation
Landing/staging layout with RPF
approval, pad placement, signage Mid–late August 2026
(post 8/15)
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and traffic control on Pioneer Trail
access, wildlife survey confirmation
Unit 3 treatment
Neighborhood edge (8.9 ac)
completed first for immediate
community defensibility benefit;
highest-visibility work done early
with careful public interface
Sept 2026
Unit 2 treatment Lodgepole thicket (7.5 ac) removal
with corridor retention Sept–Oct 2026
Unit 1 treatment
Meadow edge & Jeffrey pine
thinning (34.3 ac); driest ground
worked first, meadow-adjacent
areas timed for optimal soil
conditions
Oct 2026; carryover to
2027 season (post
8/15/2027) as needed
Hauling & utilization Continuous log and chip removal
concurrent with treatment; no longterm decking on site Throughout operations
Rehab &
winterization
Landing rehab, slash scattering on
disturbed soils, water breaks, pad
removal, erosion control before Oct
15 shutdown (or approved winter
ops)
Oct 15, 2026 / 2027
Final completion Final RPF/City inspection and
acceptance of all

EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

1. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

John Hernandez, Owner/President
Core Tree Care, LLC
By:________________________________________
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COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 Cole Property Hazardous Fuels Reduction and Forest
Health Project

Prepared by: David Murray RPF # 3229
Date: 12/16/2025
Acres: 74.9 total, ~50 treatable
Treatment Type: thin from below, cut to length (CTL) harvesting Start Date: Fall 2026
End Date: Fall 2028
Project Location:

Township 12 North, Range 18 East, approximate center of project; 119.9586188°W,

38.9259297°N
APN(s): 025-051-022, 025-051-028
The project location is within the city limits of South Lake Tahoe, CA. The project is adjacent to USFS land and is located along Pioneer Trail and a small portion of the project area is along Matheson Drive and Al Tahoe Blvd. 217
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 Agency Contacts
Name Title Organization Role in
Project Contact Information
Jay
Manning
Division
Chief/Wildfire
Fuels
South Tahoe
Fire and Rescue
Lead
Agency /
Contract
Oversight
[email protected] /
530.318.7855
Martin
Goldberg
Battalion
Chief/Fuels
Management
Officer
Lake Valley Fire
Protection
District
Lead
Agency /
Contract
Oversight
[email protected] /
530.577.3737
David
Murray,
RPF
#3226
Forestry
Program
Manager
Tahoe Resource
Conservation
District
Project
Oversight /
RPF of
Record
[email protected] /
530.543.1501 x113
Introduction
The Cole Unit Hazardous Fuels Reduction Project is located within the city limits of South Lake Tahoe and adjacent to U.S. Forest Service land. The project is designed to reduce hazardous fuels, improve forest structure, and increase wildfire resilience within the wildland–urban interface. Treatments will include thin-from-below operations and cut-to-length harvesting to reduce fuel continuity, improve stand vigor, and enhance defensibility near developed areas.

Project Goals
• Improve overall forest health and increase resilience to wildfire, drought, insects, and disease
• Protect life and property
• Enhance defensible space and improve strategic wildfire suppression opportunities
218
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 Forest, Soil, and Topography
The project boundary encloses 74.9 acres of land. The slope is primarily flat, with minimal variation, with no significant slope direction (aspect). The project is bisected by the ephemeral Bijou Creek along the northeastern project area. According to the USDA Tahoe Basin Soil Survey the predominant soil types within the project boundaries are Jabu coarse sandy loam, Christopher-Gefo complex, Marla loamy coarse sand, and Tahoe mucky silt loam. The erosion hazard rating for the project area is low to moderate.

The overstory is characterized by Jeffery and lodgepole pine.

Understory vegetation includes minimal shrub component of greenleaf manzanita (Arctostaphylos patula), sage (Artemisia sp.), whitethorn (Ceanothus cordulatus), and occasional bitterbrush (Purshia tridentata), with mass amounts of regenerative growth of lodgepole pine (Pinus contorta) and Jeffrey pine (Pinus jeffreyi), reaching the stem exclusion phase. Willow (Salix spp.) and alder (Alnus incana) are apparent in the wetter areas.

Project Delineation
Exterior Boundaries: flagged with checkered white and black flagging, digital maps will be provided
Boundary Corners / Bends: Flagged with double checkered white and black flagging Required Leave Tree: pink “do not cut” flagging
219
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 Treatment Prescriptions
There are three units within the overall project area. Each unit has a separate prescription that is outlined as follows. These units are tailored to vegetation type, site conditions, and management objectives. This approach ensures precise implementation of project objectives, consistency with silvicultural intent, and compliance with applicable regulatory requirements.

Unit 1. Meadow Edge and Jeffrey Pine Forest (34.3 acres) Objectives:

Limit conifer encroachment into meadow systems to maintain meadow function and reduce ladder fuels and competition to support larger, fire-resistant trees.

Description
Remove lodgepole pine and other encroaching conifers within and immediately adjacent to meadow edges where they contribute to fuel continuity or alter meadow function.

Conifer seed sources along meadow margins will be reduced to limit future encroachment.

Thin Jeffrey pine-dominated stands from below by removing suppressed and intermediate trees and reducing localized density. Emphasize retention of dominant and co-dominant Jeffrey pine and other well-formed, fire-adapted trees.

Retain select lodgepole pine or white fir where needed to maintain species diversity and habitat value, provided fuel reduction objectives are met.

Methods
• Trees designated for removal will be marked with purple paint at breast height and at the stump. Only marked trees will be removed.
• Treatment may occur using hand crews and/or low-ground-pressure mechanized equipment (<10 psi loaded).
• Equipment use near meadow-adjacent or wetter areas will be limited to prevent rutting and soil disturbance.
• All material will be forwarded to designated landing for off-site disposal. • No broadcast chipping will occur.
• Tree stump height will not exceed six inches (6”).
• Brush stump height will not exceed four inches (4”).
220
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 Unit 2. Lodgepole Pine Thicket Prescription (7.5 acres) Objective:

Reduce competition-related stress, and crown-fire potential within dense lodgepole pine stands while retaining functional wildlife connectivity and visual screening.

Description
Dense lodgepole pine stands in stem-exclusion phase will be substantially reduced to improve spacing and reduce crown-fire potential. A continuous retained corridor will be flagged in the field to provide wildlife cover, connectivity, and visual screening.

Methods
• Thicket boundary and retained corridor will be flagged with yellow and white striped flagging.
• Final corridor alignment will be confirmed during implementation with the landowner and RPF.
• Remove all lodgepole pine within the designated thicket boundary, except for the retained corridor.
• Treatment may occur using hand crews and/or low-ground-pressure mechanized equipment (<10 psi loaded).
• All material will be forwarded to designated landing for off-site disposal. • No broadcast chipping will occur.
• Tree stump height will not exceed six inches (6”).
• Brush stump height will not exceed four inches (4”).

Unit 3. Neighborhood Edge Prescription (8.9 acres)
Objective:

Improve wildfire defensibility along community edge while maintaining a park-like appearance, privacy, and overstory canopy.

Description
Remove the majority of the poor-formed, unhealthy trees within approximately 150 feet of the property boundary. Healthy overstory trees will be retained.

Methods
• Trees designated for removal will be marked with purple paint at breast height and at the stump. Only marked trees will be removed.
221
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 • Treatment may occur using hand crews and/or low-ground-pressure mechanized equipment (<10 psi loaded).
• All material will be forwarded to designated landings for off-site disposal • No broadcast chipping will occur.
• Tree stump height will not exceed six inches (6”).
• Brush stump height will not exceed four inches (4”).

Best Management Practices (BMPs)
• Operate only when soil moisture conditions will prevent rutting and compaction. • Retain riparian vegetation (e.g., aspen, alder, willow) • Preserve the duff layer to the greatest extent practicable • Scatter slash on disturbed soils to reduce erosion potential Wildlife Surveys and Sensitive Species Protection
Pre-treatment wildlife surveys will be conducted as appropriate based on implementation timing, site conditions, and the potential presence of nesting birds or other sensitive wildlife species. Where suitable habitat is present, focused surveys must be completed by a qualified biologist prior to the start of work. If active nests, dens, roosts, or other sensitive wildlife features are identified, species-specific avoidance measures, buffers, and applicable TRPA limited operating periods shall be implemented until a qualified biologist determines that disturbance is no longer likely to occur. Project activities, including tree felling, yarding, and equipment operations, shall be conducted in compliance with the Migratory Bird Treaty Act and other applicable biological resource protection requirements.

Archaeology
The project area has been previously surveyed for prehistoric and historic cultural resources. Documented sites will be flagged and protected with appropriate buffers prior to treatment. With implementation of avoidance measures and onsite monitoring as needed, project activities are not expected to impact known cultural resources.

INADVERTENT DISCOVERIES
Cultural Resources
Regardless of the findings for the Project, it is possible to inadvertently uncover cultural resources during ground-disturbing Project activities. If cultural resources are inadvertently discovered during Project activities, work should be halted within 30 feet 222
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 of the find and a qualified archaeologist (i.e., an archaeologist that meets the qualifications at 36 CFR Part 61) should be retained (see above) to assess its potential significance. Construction activities may continue in other areas but may not resume in the area of the find until the significance of the find is assessed and it is appropriately treated. If the find is not significant no additional cultural resources investigations are necessary and Project work may resume in the area of the find. If the find is determined significant, additional cultural resources investigations, such as data recovery excavation, may be warranted and would be determined in consultation with the California Tahoe Conservancy, affiliated tribal organizations, and any other relevant regulatory agencies or interested parties, as appropriate.

Human Remains
The discovery of human remains is unlikely, but a possibility during Project ground disturbing activities. The State of California Health and Safety Code Section 7050.5 addresses the inadvertent discovery of human remains. This code section states that the County Coroner must be immediately notified of the discovery of any human remains and no further disturbance may occur near the discovery until the County Coroner has made a determination of origin and disposition of the remains pursuant to PRC Section5097.98. If the human remains are determined to be of Native American origin, the coroner will notify the NAHC, which will determine and notify a Most Likely Descendent (MLD). The MLD must complete an inspection of the site within 48 hours of notification and may recommend scientific removal and nondestructive analysis of human remains and items associated with Native American burials.

Permitting and Regulatory Compliance
This project is a hazardous fuels reduction and forest health project implemented in coordination with local fire protection agencies under existing interagency agreements.

All work shall comply with the following permitting requirements.

CEQA
The project qualifies for a CEQA Class 4 Categorical Exemption (CCR §15304) for minor alterations to land involving fuel management activities conducted to reduce fire hazard and improve forest health.

Tahoe Regional Planning Agency (TRPA)
The project is consistent with TRPA-approved hazardous fuels reduction programs implemented in coordination with local fire protection districts. Forestry activities will be conducted in a manner consistent with TRPA Code requirements, adopted best 223
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226 management practices, and interagency agreements applicable to hazardous fuels projects.

Cal Fire
The project will be implemented under a Cal Fire Forest Fire Prevention Exemption (14 CCR §1038.3).

The primary purpose of the project is hazardous fuels reduction and forest health improvement. Any removal of merchantable forest products is incidental to these objectives and necessary to achieve treatment goals. The project does not constitute a commercial timber operation.

Water Quality
The project qualifies for coverage under the Lahontan Regional Water Quality Control Board’s Waiver of Waste Discharge Requirements for Timber Harvest and Vegetation Management Activities, as applicable. Best management practices will be implemented to protect soil and water resources.

Implementation
Scheduling
Work will occur post August 15th, through October 15, 2026 season dependent on weather and soil conditions. After October 15th, operations may continue with approval from appropriate regulatory agencies. A Winter Operations Plan and winter operations BMPs shall be in place.

Oversight and Monitoring
The RPF or designee will periodically monitor implementation to ensure compliance with the prescription, BMPs, and permit requirements. Field adjustments may be made by the RPF as necessary to protect resources and achieve treatment objectives.

Documentation
Contractors, Tahoe RCD, and project proponents will track acres treated and any deviations from the prescription. Any deviations from the prescription must be approved by the RPF. Tahoe RCD will maintain project records and permitting documents and provide documentation as required.

Contingency Planning
Flexible scheduling will be used to accommodate weather and staffing 224
COLE HAZARDOUS FUELS REDUCTION AND FOREST HEALTH PROJECT | D. Murray, RPF #3226

WINTER OPERATIONS
Winter operations shall be limited to periods when snow, frozen ground, and site conditions are adequate to protect soils and prevent erosion, rutting, compaction, and sediment delivery. Over-snow operations may occur only where snow depth is sufficient to prevent disturbance of underlying soils, as confirmed by site-specific observations.

Erosion control measures shall be installed on skid trails, equipment routes, and tractor roads prior to forecast storm events and before shutdown periods. No heavy equipment shall operate within Stream Environment Zones (SEZ), or unstable areas except where expressly allowed under applicable requirements and where site conditions will prevent adverse effects to soil, vegetation, or water quality. On high erosion hazard lands, tree removal during winter conditions shall be limited to over-snow operations with no soil disturbance, hand carry, or use of existing roads.
225

PROPOSAL
Cole Property Hazardous Fuels Reduction
and Forest Health Project
RFP # 2026-07-02
Submitted to:

City of South Lake Tahoe
Attn: Jay Manning, Division Chief
Submitted via PlanetBids
Submitted by:

Core Tree Care, Inc.
11762 De Palma Rd., Suite 1C, Corona, CA 92883
(951) 471-8333
CSLB #1019983 | LTO-A #A011833 | DIR PWCR #1000056601
July 2, 2026
226
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 2 A. Cover Letter
July 2, 2026
Jay Manning, Division Chief
South Tahoe Fire and Rescue / City of South Lake Tahoe
1901 Lisa Maloff Way, South Lake Tahoe, CA 96150
SUBJECT: Proposal Submission for RFP # 2026-07-02 – Cole Property Hazardous Fuels Reduction and Forest Health Project
Dear Chief Manning and Selection Committee,
Core Tree Care, Inc. is pleased to submit this proposal in response to the City of South Lake Tahoe’s Request for Proposals for hazardous fuels reduction services on the Cole Family Property at 3025 Pioneer Trail. We confirm our commitment to safely, compliantly, and cost-effectively complete thinfrom-below and cut-to-length treatment across the approximately 50.7 treatable acres in Units 1–3, in full conformance with the Vegetation Management Plan, the CAL FIRE Forest Fire Prevention Exemption (14 CCR §1038.3), and TRPA Agreement #C-057-2026.

Our approach pairs low-ground-pressure tracked equipment operating from portable equipment pads with full utilization of all removed material: merchantable sawlogs will be delivered to the Sierra Pacific Industries sawmill in Lincoln, CA, and all remaining biomass will be processed and delivered to the Rio Bravo Rocklin cogeneration facility, also in Lincoln, CA, allowing highly efficient combined haul logistics.

Core Tree Care accepts ownership of harvested and chipped material and will complete the required Timber Tax Harvest Report and Timber Tax Return.

Firm identification and contact information:
• Firm: Core Tree Care, Inc., 11762 De Palma Rd., Suite 1C, Corona, CA 92883 | (951) 471-8333 • Contact person during proposal evaluation: Fabian Saucedo, Operations Supervisor, 11762 De Palma Rd., Suite 1C, Corona, CA 92883, direct line (951) 716-1983 • This proposal shall remain valid for a period of not less than 120 calendar days from the date of submittal.

We acknowledge the prevailing wage requirements of California Labor Code §§1770–1780, the insurance requirements of the City’s standard Professional Services Agreement, and receipt of all RFP attachments and addenda.

Sincerely,
_____________________________________
John Hernandez, Owner/President (authorized to bind the firm) Core Tree Care, Inc.

Federal Tax ID (EIN): 81-3805726
DIR Registration (PWCR): 1000056601
227
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 3 B. Technical Approach & Methodology
B.1 Executive Summary
Core Tree Care, Inc. is a California-based vegetation management company with extensive experience in wildfire fuel reduction, utility corridor maintenance, disaster response, and forestry services throughout California. Founded in 2016, we manage over $110,000,000 in annual utility vegetation management contracts with Pacific Gas & Electric and have successfully completed hazardous fuels reduction, hazard tree, and FEMA-funded disaster recovery projects for utilities, counties, and municipalities across California and the Southeast.

We understand this project requires thin-from-below and cut-to-length (CTL) treatment of approximately 50.7 treatable acres across three prescription units on the Cole Family Property, with all activity governed by the Vegetation Management Plan prepared by David Murray, RPF #3226, the CAL FIRE Forest Fire Prevention Exemption (14 CCR §1038.3), TRPA Code requirements under Agreement #C-057-2026, and the Lahontan Regional Water Quality Control Board timber harvest waiver. We recognize the sensitivity of operating in the Tahoe Basin: work is limited to marked trees only, no broadcast chipping is permitted, all material must be forwarded to designated landings and removed to utilization facilities, and equipment must operate at less than 10 psi loaded ground pressure. Our operational plan below is built around those constraints.

B.1.1 Company Profile
Item Detail
Number of employees /
capacity
350+ employees statewide, with dedicated Tree Work and Disaster Response divisions; fleet of 800+ vehicles and specialized forestry equipment. Capacity to fully staff this project without impacting other commitments.

Years in business 10 years (founded 2016).

Employees dedicated to this
project
6: one on-site Project Manager, three equipment operators, one Safety Officer, and one spotter/groundperson. Operators are cross-qualified for hand-felling and haul truck operation, and additional crews are available from our 350+ person workforce if acceleration is requested.

Licensed Timber Operator LTO Type A, License #A011833, valid 1/1/2025 – 12/31/2026 (renewal will be maintained through project completion in 2028). CSLB #1019983 (B, D49, C49).

Subcontractor
None for treatment operations. Core Tree Care will self-perform all cutting, processing, hauling, and rehabilitation work with company-owned equipment and employees. A qualified biological consultant will be independently retained and paid by Core Tree Care solely for required nesting-bird and sensitive-species compliance surveys (per Q&A Set 1, Item 1.2). Project oversight and RPF-ofrecord services are provided by the City and Tahoe RCD (David Murray, RPF #3226) per the Vegetation Management Plan.

B.2 Scope of Work
Core Tree Care recognizes this is not a mass clearing project: it is a precision wildland-urban interface forestry operation requiring restraint, strong field oversight, and protection of meadow systems, 228
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 4 riparian vegetation, flagged leave trees, and neighborhood aesthetics. Core Tree Care will self-perform all cutting, processing, forwarding, hauling, and site rehabilitation using company-owned equipment and employees. Our general approach is a mechanized cut-to-length / forwarding system supported by qualified sawyers for sensitive-area hand work, using a ‘touch it once’ material-flow method: material is cut, gathered, and forwarded in a controlled direction toward designated landings rather than handled repeatedly, reducing redundant equipment movement, limiting soil disturbance, and keeping all processing at landings.

B.2.1 Prescription Adherence
Treatment will follow each unit prescription exactly as written in the Vegetation Management Plan:
• Unit 1: Meadow Edge and Jeffrey Pine Forest (34.3 ac): Removal of purple-marked lodgepole pine and encroaching conifers at meadow edges and thin-from-below in Jeffrey pine stands, retaining dominant/co-dominant Jeffrey pine and all pink-flagged leave trees. Equipment will be excluded from meadow-adjacent and wet areas; those trees will be hand felled and winched/forwarded from the dry side.
• Unit 2: Lodgepole Pine Thicket (7.5 ac): Removal of all lodgepole pine within the flagged thicket boundary except the retained corridor flagged in yellow/white. Final corridor alignment will be confirmed in the field with the landowner and RPF before cutting begins. • Unit 3: Neighborhood Edge (8.9 ac): Removal of purple-marked poor-form and unhealthy trees within ~150 feet of the property boundary while protecting the retained overstory and maintaining a park-like appearance. Directional felling away from structures, fences, and property lines.
• Universal standards: only marked trees removed; tree stumps ≤ 6 inches; brush stumps ≤ 4 inches; no broadcast chipping; all material forwarded to designated landings for off-site utilization; boundary and leave-tree flagging preserved and respected.

B.2.2 Equipment Systems & Ground Protection (Pads)
A central feature of our approach is the use of portable equipment pads (interlocking timber/composite mats) to limit ground disturbance and ensure compliance with the <10 psi loaded ground-pressure specification and TRPA soil protection requirements:
• SENNEBOGEN 718E tracked tree-care handler with interchangeable processing and masticating heads performs felling, processing, and mastication of brush and small stems. The machine is operated as a low-impact handling and forwarding platform, not a high-disturbance clearing machine. The 718E's long-reach boom (up to ~43 ft) allows it to reach into treatment areas while remaining stationed on mats or existing access routes, dramatically reducing the machine footprint and ground disturbance within units.
• Equipment pads will be leapfrogged ahead of the machine along pre-planned forwarding corridors, so tracks bear on mats, not native soil, in sensitive areas, meadow edges, and any location where duff preservation is a concern. Pads will also floor all landings and staging areas. • Vermeer HG6800TX tracked horizontal grinder (950 hp, whole-tree infeed) stationed on matted landings processes non-merchantable tops, limbs, and small stems directly into walking-floor trailers, consistent with the no-broadcast-chipping requirement, since all processing occurs at landings into containers for off-site delivery. The grinder operates only on matted landings and 229
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 5 existing access routes, never on native soil within treatment units, so the <10 psi in-unit ground pressure specification is unaffected.
• Grapple trucks and walking-floor chip trailers stage on existing roads and matted landings only (Pioneer Trail, Matheson Drive, and approved access points) for removal of logs and chips. • Slash mats of limbs/tops will supplement pads on forwarding corridors where approved by the RPF, further distributing loads and protecting the duff layer. • Operations will occur only when soil moisture conditions prevent rutting and compaction, per the VMP BMPs; the on-site supervisor will verify conditions daily with the RPF or designee.

B.2.3 Sequence, Logistics & Timeline
Work is sequenced to establish landings and haul routes first, then move systematically through the units while weather and soil conditions allow mechanical operation:

Milestone Activity Target Timeframe
Contract & mobilization
PSA execution, insurance certificates, DIR/eCPR
setup, pre-work conference with City, RPF walkthrough, delivery agreements confirmed with Tahoe Forest Products and Rio Bravo Rocklin
August 2026 (within 30 days
of award)
Site preparation
Landing/staging layout with RPF approval, pad
placement, signage and traffic control on Pioneer
Trail access, wildlife survey confirmation
Mid–late August 2026 (post
8/15)
Unit 3 treatment
Neighborhood edge (8.9 ac) completed first for
immediate community defensibility benefit;
highest-visibility work done early with careful
public interface
Sept 2026
Unit 2 treatment Lodgepole thicket (7.5 ac) removal with corridor retention Sept–Oct 2026
Unit 1 treatment
Meadow edge & Jeffrey pine thinning (34.3 ac);
driest ground worked first, meadow-adjacent
areas timed for optimal soil conditions
Oct 2026; carryover to 2027
season (post 8/15/2027) as
needed
Hauling & utilization Continuous log and chip removal concurrent with treatment; no long-term decking on site Throughout operations Rehab & winterization
Landing rehab, slash scattering on disturbed soils,
waterbreaks, pad removal, erosion control before
Oct 15 shutdown (or approved winter ops)
Oct 15, 2026 / 2027
Final completion Final RPF/City inspection and acceptance of all

50.7 acres No later than Fall 2028
Daily production is estimated at 1.5–2.5 acres for the mechanized system (prescription-dependent), with hand-felling in sensitive areas performed by the crew's qualified sawyers, supporting completion of Units 2 and 3 and a substantial portion of Unit 1 within the 2026 operating window (August 15 – October 15). Should conditions curtail the 2026 season, the balance will be completed early in the 2027 230
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 6 window, well ahead of the Fall 2028 completion date. If continued operations past October 15 are advantageous, we will submit a Winter Operations Plan with winter BMPs for agency approval as provided in the VMP.

B.2.4 Material Removal & Utilization Plan
Ownership of harvested and chipped material vests in Core Tree Care, and 100% of removed material will be delivered to utilization facilities; nothing will be burned or left on site:

Material Destination Facility Logistics
Merchantable sawlogs
Sierra Pacific Industries, Lincoln Sawmill,
Lincoln, CA (Hwy 65). Log procurement
contact: Dirk, SPI Lincoln procurement
forester, (916) 434-2318
Self-loading grapple/log trucks; ~100-
mile haul via US-50/Hwy 65, the same
corridor as chip deliveries, enabling
combined haul logistics. Contingency:

Tahoe Forest Products, Carson City,
NV, (775) 710-3636 (~25-mile haul),
which is expected to resume log
intake in spring 2027; log deliveries
will shift there when available to
shorten haul cycles
Biomass: tops, limbs,
brush, nonmerchantable stems
(chips)
Rio Bravo Rocklin biomass cogeneration
facility, 3100 Thunder Valley Ct., Lincoln,
CA 95648. Plant contact: Scott, (916) 521-
1604 (plant main line: (916) 645-3383)
Vermeer HG6800TX grinds directly
into walking-floor trailers at matted
landings; ~100-mile haul via
US-50/Hwy 65; contingency facility:

Loyalton biomass plant (Sierra Valley
Enterprises), Loyalton, CA, pending its
operating status
This section constitutes our material disposition and commercial-use disclosure per Q&A 1.13: all treatment-generated material will be commercially utilized, with sawlogs delivered to Sierra Pacific Industries (Lincoln, CA) as sawmill roundwood and all remaining biomass delivered to Rio Bravo Rocklin (Lincoln, CA) as biomass fuel. Any change in material disposition after award will be requested in writing for prior approval by the Lead Agency and RPF. Core Tree Care will complete the Timber Tax Harvest Report and Timber Tax Return (CDTFA) for all harvested timber (Q&A 1.4), maintain load tickets and facility receipts for every delivery, and provide documentation to the City and RPF upon request.

B.2.5 Environmental & Resource Protection / Rehabilitation Plan • Soil & erosion: operate only under dry or approved soil-moisture conditions; equipment pads and slash mats on all sensitive ground; preserve duff layer; scatter slash on disturbed soils; install waterbreaks/rolling dips on any disturbed corridors; erosion control installed before forecast storm events and prior to shutdown (per VMP Winter Operations requirements). Site erosion hazard is low–moderate and terrain is generally flat; no steep-slope mechanical operation is anticipated. If any localized steeper ground is encountered, it will be hand treated. • Stream Environment Zone / Bijou Creek: per Q&A 1.10, equipment operating within flagged SEZ boundaries will be limited to low-ground-pressure equipment under 10 psi fully loaded, supplemented by our equipment pads, and operated to minimize soil disturbance, rutting, compaction, and impacts to hydrologic function. Riparian vegetation (aspen, alder, willow) will be retained per the VMP, and hand felling with winching/forwarding will be used where conditions or 231
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 7 the RPF warrant. SEZ boundaries will be confirmed using the City-provided COLE SEZ map/KMZ and field flagging prior to entry.
• Biological resources: Core Tree Care will retain and pay for a qualified biologist to conduct all required pre-treatment nesting-bird and sensitive-species surveys for any work performed between February 1 and August 31, per RFP Q&A Set 1 (Item 1.2), at no additional cost to the City, with all survey reports forwarded to the RPF and the City-assigned project manager; compliance with the Migratory Bird Treaty Act and TRPA limited operating periods; immediate work stoppage and RPF/biologist notification if active nests, dens, or roosts are found. • Cultural resources: crews briefed on flagged archaeological site buffers; 30-foot work stoppage and qualified archaeologist assessment for any inadvertent discovery; County Coroner/NAHC protocol followed for any human remains, per the VMP.
• Rehabilitation: at completion of each unit: landing surfaces decompacted and recontoured as directed, deck/landing areas rehabilitated with no more than 3 inches of chip from on-site material (Q&A 1.3), pads removed, the majority of temporary slash mat material recovered and forwarded to landings for processing (Q&A 1.9), slash scattered on disturbed soil, remaining flagging removed at RPF direction, and access points restored. Roads used by project equipment will be swept clean at the end of each workday; dust control uses water and operational measures only, with no chemical dust suppressants (Q&A 1.12).
• Erosion control completion: unless otherwise approved in writing by the RPF, all erosion prevention and control work associated with our operations will be completed within fifteen (15) calendar days following completion of forwarding, hauling, or equipment operations in each affected area (Q&A 1.7).
• Noxious weed prevention: all off-road logging, forestry, and construction equipment will be cleaned and visually inspected before initial entry into the Contract Area and before each subsequent move-in, removing soil, plant parts, seeds, and debris (Q&A 1.8); equipment is available for RPF inspection prior to commencing operations. • Equipment servicing & spill prevention: servicing, fueling, and maintenance conducted away from SEZs and sensitive resources with oil-absorbing mats/drip pans beneath stationary equipment; any spill immediately contained and cleaned with prompt RPF notification; all contaminated soil, waste oil, filters, and service waste removed and properly disposed (Q&A 1.6). • Residual tree protection: retention trees will not be cut, pushed over, or used as rub trees; operations will avoid bark damage, broken tops/limbs, root-zone compaction, and mechanical scarring, and any damage to residual trees will be reported to the RPF for corrective-action determination (Q&A 1.5).

B.2.6 Safety & Compliance (29 CFR 1910.266 OSHA Logging Standard) • Written safety program compliant with 29 CFR 1910.266 and Cal/OSHA: daily tailboard briefings covering felling plans, two-tree-length separation, escape routes, and communication signals. • PPE: hard hats, eye/face protection, hearing protection, cut-resistant leg protection for all chainsaw work, high-visibility clothing, and appropriate footwear for all personnel. • Work areas: controlled access with signage on Pioneer Trail/Matheson Drive interfaces; no personnel within two tree lengths of active felling; designated no-work zones near occupied areas. 232
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 8 • Equipment safety: daily documented inspections; ROPS/FOPS cabs; fire extinguishers and spark arrestors on all machines; fire tools, spill kits, and water tender with 300 feet of hose on site during fire season, with jobsite patrol after operations cease. • First aid: minimum two first-aid/CPR-certified personnel per crew; trauma kits at each active work area; emergency action plan with GPS rally points, nearest trauma center (Barton Memorial Hospital, ~2 miles), and satellite communication backup. • Supervision: at least one English-fluent foreman on site during all active operations; crews are bilingual (English/Spanish) for effective communication. • Daily quality control: the on-site foreman verifies daily that only designated trees are removed, leave trees and retained corridors are protected, stump heights comply, no broadcast chipping occurs, material is forwarded to designated landings, equipment is not causing rutting, fire prevention equipment is staged, and work areas are left clean. Each unit receives an internal compliance review before being presented to the RPF/City for inspection and acceptance. • Labor compliance: prevailing wages paid per DIR determinations; certified payroll submitted through the DIR eCPR system; DIR registration PWCR 1000056601. 233
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 9 C. Cost Effectiveness & Project Budget
Core Tree Care proposes the following pricing, itemized per the RFP cost table. The total all-inclusive maximum price contains all direct and indirect costs, including labor at prevailing wage rates, equipment, mobilization, equipment pads, hauling and delivery to utilization facilities, qualified biologist surveys (per Q&A Set 1, Item 1.2), timber tax reporting, erosion control and rehabilitation, and all outof-pocket expenses. A single uniform rate of $3,800.00 per acre applies to all three units, reflecting offset value of delivered sawlogs and biomass. The resulting not-to-exceed total of $192,660.00 is more than 22% below the Cole Project funding allocation of $248,156.38 identified in Exhibit D of TRPA Agreement #C-057-2026.

Project
Unit Treatment Type Quantity Unit Price Per Unit Total Cost ($) Unit 1
Hand crews and/or low-ground-pressure
mechanized equipment (<10 psi loaded);
thin-from-below, meadow edge
treatment, forwarding and off-site
utilization

34.3 Acres $3,800.00 $130,340.00
Unit 2
Hand crews and/or low-ground-pressure
mechanized equipment (<10 psi loaded);
lodgepole thicket removal with retained
corridor, forwarding and off-site
utilization

7.5 Acres $3,800.00 $28,500.00
Unit 3
Hand crews and/or low-ground-pressure
mechanized equipment (<10 psi loaded);
neighborhood edge treatment,
forwarding and off-site utilization

8.9 Acres $3,800.00 $33,820.00
TOTAL Not-to-Exceed price, all units 50.7 Acres $3,800.00 $192,660.00 Payment will be based on achievement of deliverables (acres treated and accepted by the RPF/City), invoiced monthly with supporting documentation including load tickets and certified payroll. 234
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 10 D. Equipment & Resource Availability
D.1 Adequacy of Equipment
Core Tree Care owns and operates a fleet of 800+ vehicles and specialized forestry machines, including 4 SENNEBOGEN tree-care handlers, 9 grapple trucks, 8 walking-floor chip trailers, 150+ chippers, and 26 water tenders. The following company-owned equipment is dedicated to this project (photos provided in Attachments):

Equipment Unit ID / VIN or SN Role & Specifications
SENNEBOGEN 718E
tracked tree-care
handler (primary)
SEN-1002 / SN
718.0.2250
Purpose-built tracked tree-care handler with telescoping boom (~43 ft reach) and interchangeable
processing/grapple-saw and masticating heads.

Operates from equipment pads and existing routes; long
reach allows in-unit treatment with minimal machine
travel and ground disturbance. Spark arrestor, fire
extinguisher, ROPS/FOPS cab.

SENNEBOGEN 718E
(backup)
SEN-1001 / SN
718.0.2074 (additional
units SEN-1003,
SEN-1004 available)
Identical backup capacity ensures no schedule loss from mechanical downtime.

Vermeer HG6800TX
tracked horizontal
grinder (primary
processor)
HG-1001 / 2025 Vermeer
HG6800TX / VIN
1VRK4904AR1001129
Company-owned 950 hp tracked horizontal grinder with
whole-tree infeed, stationed on matted landings and
existing access routes only; grinds tops, limbs, and nonmerchantable stems directly into walking-floor trailers for biomass delivery. Thrown-object restraint, spark
arrestor, and fire suppression equipped.

Morbark M15R track
chipper (backup
processor)
TC-1002 / 2019 Morbark
M15R / VIN
4S8SZ1604JW025942
Company-owned tracked whole-tree chipper providing
backup processing capacity at landings; ensures no
schedule loss if the primary grinder is down. Additional processing depth available from our Albach Diamant
2000 self-propelled chipper and 149-unit chipper fleet.

Spark arrestor and fire extinguisher equipped.

Bandit BTC-150 track
mulcher/masticator
MLU-1001 / Bandit
BTC-150 / SN 525481
Low-ground-pressure tracked forestry masticator for
brush treatment and small-stem mastication at RPFapproved sites only, complementing the SENNEBOGEN masticating head. Suitable for slopes up to 55%; spark
arrestor, 10 lb ABC fire extinguisher, and on-board fire suppression system.

Grapple trucks (3
dedicated)
G-1029 / 2025 Kenworth
T880 /
1NKZLP0X6SJ153725;
G-1024 / 2021
Freightliner /
3ALHG3DVXMDMZ6156;
G-1025 / 2023
Freightliner /
Kenworth T880 and Freightliner grapple trucks for log
forwarding support and removal of material from
landings to the sawmill (photo in Appendix A).
235
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 11 Equipment Unit ID / VIN or SN Role & Specifications
1FVHG3DV7PHUA1109
(6 additional units in
fleet)
Walking-floor chip
trailers (2)
T-1200 /
1T92S4822RBO72250;
T-1204 /
IT9254824RB072251
(with HH-series semi
tractors)
2024 TTC 48-ft walking-floor trailers for chip transport to Rio Bravo Rocklin.

Equipment pads /
ground protection
Company-owned mat
inventory
Interlocking timber/composite equipment mats
deployed under tracked equipment, on forwarding
corridors in sensitive areas, and at all landings to limit ground disturbance and maintain <10 psi effective
loaded ground pressure.

Water tender
WT-1004 / 2020
Multiquip / VIN
4GNBM1221LB056822
(backup: WT-1005 / VIN
4GNBM1227LB056839)
500-gallon water trailer with fire pump and 300 feet of

1.5" hose on site during fire season operations, per PRC fire tool requirements. 24 additional water tenders in
fleet.

Chipper (hand-crew
support)
CH-1031 /
1VRY151ZXJ1006846
(Vermeer BC1800XL)
18" drum chipper supporting hand-felling and cleanup
work at landings only (no broadcast chipping).

Support trucks (4x4
crew cab, 2 dedicated)
PT-1062 / 2023
Chevrolet Silverado 1500
/ VIN
3GCPACED6PG185802;
PT-2007 / 2023
Chevrolet Silverado 1500
/ VIN
3GCUDAED4PG108327
Crew transport, fire tools per PRC (shovels, McLeods,
Pulaskis, backpack pumps), trauma/first-aid kits,
communications.

D.2 Staffing Capacity
The proposed single integrated crew (6 personnel: Project Manager, three equipment operators, Safety Officer, and spotter) matches the project's scale and the compressed Tahoe Basin operating windows.

Key personnel have decades of combined experience on projects of similar and larger size, scope, and nature:

Team Member / Role Project Responsibility Qualifications & Experience John Hernandez,
Owner/President
Executive oversight;
authorized representative
Founded Core Tree Care in 2016; manages $110M+/yr
in PG&E vegetation management; former VP
Operations, Tree Elements, Inc.

Michael Wasgatt,
General Manager
Contract management
and client coordination
ISA Certified Arborist, FEMA ICS certified; former COO, Maximus Tree Works; PM for $164M SCE Hazardous
236
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 12 Team Member / Role Project Responsibility Qualifications & Experience Tree Program and $17.4M San Diego County Fuels
Reduction (Phillips & Jordan).

Manoj Prasad,
Operations Manager /
On-Site Project Manager
Daily on-site supervision,
RPF coordination,
production and
compliance reporting
18+ years vegetation management; Line Clearance
Qualified; ACRT Arborist Program.

Jose Ramirez, Safety
Manager
29 CFR 1910.266 program,
site safety audits,
tailboards
OSHA 30-Hour; TCIA EHAP; Certified Tree Care Safety
Professional #3811; ISA Certified Arborist WE-14393A.

Christopher Bivins, Lead
Foreman / SENNEBOGEN
Operator
Daily crew leadership;
SENNEBOGEN 718E
felling, processing, and
forwarding operations
6,000+ hours operating SENNEBOGEN 718 machines
and 6+ years on excavators; Foreman/Operator with
Core Tree Care (disaster recovery, 2024 to present)
and previously Asplundh Brush Control (2018–2024),
operating the 718 with saw-grapple attachment and
mulching-head equipment on transmission clearing
and land-clearing projects. Resume included in
Attachments.

Jeff Offutt, Senior
Operations Lead /
Grinder Operations &
Landing Manager
Vermeer HG6800TX
operation and oversight,
landing organization,
load-out and hauling
coordination
20+ years in utility line clearance, heavy tree service, and disaster response; expert operator of
horizontal/tub grinders, excavators, loaders, and
grapple trucks; led Hurricane Helene recovery
operations and ROW clearance on the Carr, Bootleg,
and Camp Fires; licensed contractor since 2011; with
Core Tree Care since 2018. Resume included in
Attachments.

Equipment Operator
(assigned at
mobilization)
Grapple truck operation,
forwarding support, haul
coordination, and handfelling in sensitive areas
Assigned from our Special Projects Division; minimum
5 years forestry equipment and Class A driving
experience; qualified sawyer. Name and resume
submitted to the City for approval prior to
mobilization.

Safety Officer (assigned
at mobilization)
Daily tailboards, 29 CFR
1910.266 compliance, fire
watch, first aid response
Assigned from Jose Ramirez’s safety department;
first-aid/CPR certified; OSHA 10/30 trained. Name and
resume submitted to the City for approval prior to
mobilization.

Spotter / Groundperson
(assigned at
mobilization)
Equipment spotting,
boundary and leave-tree
verification, public
interface control, landing
support
Experienced groundperson; first-aid/CPR certified;
bilingual (English/Spanish). Name submitted to the
City prior to mobilization.

Expected daily production: mechanized system 1.5–2.5 acres/day (prescription-dependent); hauling capacity 6–8 log loads and 3–4 chip loads per day as processing dictates. Hand-felling in meadowadjacent, wet, or otherwise sensitive areas is performed by the crew's qualified sawyers with the spotter 237
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 13 supporting. One crew is proposed; our 350+ person workforce provides deep surge capacity if acceleration is requested.

Contingency plan: every key role has a qualified alternate. If any key personnel become unavailable, replacements of equal or greater qualification will be drawn from our Northern California operations (PG&E North Bay and East Bay divisions) and submitted to the City for approval before assuming duties.

Backup SENNEBOGEN units (SEN-1001/1003/1004), 6 additional grapple trucks, and 150+ chippers stand behind the dedicated equipment.
238
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 14 E. Experience & Past Performance
E.1 Relevant Project History (past 8 years)
Project 1: Hurricane Helene Disaster Recovery, FEMA-Funded (with AshBritt, Inc.) • Vegetation debris removal and grinding across a FEMA-declared disaster area: 1.25 million cubic yards of material removed and 920,000 cubic yards ground, with full FEMA documentation and load-ticket accountability.
• Contract value: $135,000,000 with AshBritt, Inc. | Dates: 2024 to present. • Demonstrates large-scale grinding, trucking, and material utilization logistics directly comparable to the forwarding, chipping, and off-site delivery requirements of this project.

Project 2: PG&E Utility Vegetation Management Program (Contractor ID C15602) • Ongoing utility corridor vegetation management throughout Northern California (North Bay and East Bay Divisions); annual value $110,000,000+ per year; active contractor since 2018 (Contractor ID C15602).
• Continuous large-scale tree removal, chipping, hauling, and biomass utilization under strict environmental, avian, and safety compliance regimes.

Project 3: County of San Diego Fire Safety and Fuels Reduction Program • County-wide hazardous fuels reduction and fire safety projects; contract value $17,417,878.59, managed by our General Manager Michael Wasgatt (at Phillips & Jordan). • Multi-jurisdictional WUI fuels treatment with erosion control, sensitive-species protection, and community interface comparable to the Cole Property neighborhood edge treatment.

E.2 Client References
Reference Contact
Hurricane Helene Disaster
Recovery, FEMA-Funded
($135M, 2024 to present)
Christine Demidio, AshBritt Inc., (954) 557-6741
PG&E Vegetation
Management, North Bay
Division ($60M/yr, 2021 to
present; Contractor ID C15602)
Tony Walls, PG&E Vegetation Program Manager, (707) 293-8313 PG&E Vegetation
Management, East Bay Division
($50M/yr, 2023 to present;
Contractor ID C15602)
Brian Biancardi, PG&E, (510) 602-9057
239
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 15 Insurance
Core Tree Care maintains: Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Workers’ Compensation (statutory) with $1,000,000 Employer’s Liability; Automobile Liability $1,000,000 combined single limit; and Umbrella/Excess Liability $2,000,000 per occurrence and aggregate. Together these policies provide layered liability protection of up to $3,000,000 per occurrence, exceeding the City’s minimum requirements. Additional limits can be procured upon award if desired by the City. Upon award we will provide certificates naming the City of South Lake Tahoe as additional insured, with all endorsements, waivers of subrogation, and Professional Liability and Cyber Liability coverage required by the City’s standard Professional Services Agreement, within the required timeframe. Proof of insurance is included in the Attachments.

Acknowledgments
• Attendance at the mandatory pre-proposal meeting on June 4, 2026 (Matheson Drive Forest Service access gate).
• Receipt and review of the RFP and Attachments 1–4, including the Vegetation Management Plan, Treatment Area Map, TRPA Agreement #C-057-2026, and the City’s standard Professional Services Agreement, which we are prepared to execute.
• Receipt and review of Question & Answer Set 1 (15 questions, released June 16, 2026) and all addenda issued through PlanetBids; the requirements stated therein are incorporated into this proposal and its pricing.
• This proposal remains valid for not less than 120 calendar days from the submittal date. • Core Tree Care will comply with California prevailing wage law and all certified payroll (eCPR) reporting requirements.

Attachments
• California Contractors State License Board Certificate (#1019983) • Licensed Timber Operator Certificate (LTO Type A #A011833) • Certificate of Insurance
• DIR Registration Certificate (PWCR 1000056601, valid through 6/30/2027) • Management and Key Personnel Resumes (including C. Bivins, Lead Foreman/SENNEBOGEN Operator, and J. Offutt, Senior Operations Lead/Grinder Operations) • Equipment Photographs (Appendix A, following page)
240
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 16 Appendix A: Equipment Photographs
SENNEBOGEN 718E tracked tree-care handler performing
selective removal and processing
Masticating head attachment for the SENNEBOGEN 718E,
enabling reach-in treatment with minimal ground
disturbance
Kenworth T880 grapple truck (G-1029) for log and material removal
Bandit BTC-150 low-ground-pressure tracked masticator
(MLU-1001)
241
Cole Property Hazardous Fuels Reduction | RFP # 2026-07-02 Core Tree Care, Inc. | CSLB #1019983 | LTO-A #A011833 Page 17 Bandit BTC-150 mulching head, used for brush and small-stem mastication where directed by the RPF 242

S TAT E O F CAL I FORN I A

II CONTRACTORS STATE LICENSE BOARD
Pursuant to Chapter 9 of Division 3 of the Business and Professions Code and the Rules and Regulations of the Contractors State License Board, the Registrar of Contractors does hereby issue this license to:

CORE TREE CARE INC
License Number 1019983
to engage in the business or act in the capacity of a contractor in the following classifications:

Miguel Galarza, Board Chair
13L-24 (REV. 10117)

B - GENERAL BUILDING
D49 - TREE SERVICE
C49 - TREE AND PALM
Witness my hand and seal this day,
July 11, 2025
Issued October 28, 2016
This license is the property of the Registrar of contractors, is nottransferahle, and shall be returned to the Registrar upon demand when suspended, revoked, or invalidated
for any reason. It becomes void if not renewed.

David R. Fogt, Registrar of Contractors
OSP 17 143868
AUDIT NO 811530 243
License Number: A011833
Date of Issuance: 1/1/2025

STATE OF CALIFORNIA

THE RESOURCES AGENCY

STATE BOARD OF FORESTRY
License Valid Period:
1/1/2025-12/31/2026 TIMBER OPERATOR LICENSE

CORE TREE CARE INC
11762 DE PALMA ROAD SUITE 1C
CORONA, CA 92883
This timber operator license is issued pursuant to the provisions of Article 6, Chapter 8, Division 4 of the Public Resources Code; the
regulations of the State Board of Forestry in
Article 3, Subchapter 4.1, Chapter 2, Division
2, Title 14 of the Administrative Code; and
in response to the licensee's application in
the prescribed manner.

This timber operator license does not purport
to confer property rights in timber, land, or
the products thereof.

CDF STOCK 75401300491
RM-61 (10/98)
A011833
License Number:
1/1/2025
Date of Issuance:
1 / ' f 12/31 /2026 License a I Perlod:
(SEE REVERSE SIDE)

STATE OF CALIFORNIA

THE RESOURCES AGENCY

STATE BOARD OF FORESTRY

TIMBER OPERATOR LICENSE

CORE TREE CARE INC
v
11762 DE PALMA ROAD SU0 E/
CORONA, CA 92883
This timber operator license is issued pursuant to the provisions of Article 6, Chapter 8, Division 4 of the Public Resources Code; the
regulations of the State Board of Forestry in
Article 3, Subchapter 4.1, Chapter 2, Division
2, Title 14 of the Administrative Code; and
in response to the licensee's application in
the prescribed manner.

This timber operator license does not purport
to confer property rights in timber, land, or
the products thereof.

RM-61 (10/98) (SEE REVERSE SIDE)
CDF STOCK 75401300491
244
This timber operator license, or a copy or it, to engage in timber operations in accordance with law, rules and regulations shall be available for inspection at the site of all active timber oeprations.

This timber operator license is subject to future legislation, is not trnasferable, and is subject to suspension or revocation in compliance with applicable law.

Any change of address must be reported within 15 days to the Director, California Department of Forestry and Fire Protection, Timber Operator Licensing, P.O. Box 944246, Sacramento, CA 94244-2460 All licensees are required to be knowledgeable of, and to comply with the Forest Practice Act, district forest practice rules, related regulations adopted by the Board of Forestry, applicable timber harvesting plan and approved amendments and to comply with other forest and fire laws and regulations to protect the forest lands of California from damage and destruction.

Timber operations shall not be conducted until a written timber harvesting plan prepared by a registered professional forester becomes effective pursuant to Article 7, Chapter 8, Division 4 of the Public Resources Code and Article 4, Title 14, Calif. Adm. Code, unless exempted from said provisions by law or regulations.

This timber operator license, or a copy or it, to engage in timber operations in accordance with law, rules and regulations shall be available for inspection at the site of all active timber oeprations.

This timber operator license is subject to future legislation, is not trnasferable, and is subject to suspension or revocation in compliance with applicable law.

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
4/23/2026
Marsh & McLennan Agency LLC
Marsh & McLennan Ins. Agency LLC
1 Polaris Way #300
Aliso Viejo CA 92656
Shelby Abundez 949-601-1227 [email protected] License#: 0H18131 ACE American Insurance Company 22667 CORETREECA Landmark American Insurance Company 33138

CORE TREE CARE LLC
11762 DE PALMA ROAD, SUITE 1C
Corona CA 92883
158999645
A X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 X
HDOG49374859 1/1/2026 1/1/2027
2,000,000 Deductible $0
A 1,000,000 X
ISAH08890742 1/1/2026 1/1/2027
Deductible $0
B X 2,000,000 X
LHA612481 4/24/2026 1/1/2027
2,000,000
A X
N
WLRC72804260 1/1/2026 1/1/2027
1,000,000 1,000,000 1,000,000
Proof of Insurance.

Proof of Insurance
246
247
248
249
John Hernandez
Owner/President
Work Experience:
2016 – Present – Core Tree Care, Inc
Owner/President
Responsible for guiding the strategic direction of the organization in day-to-day operations. Works with all departments and provides strategic information and guidance to assist in developing goals, plans, and procedures. Oversees key business processes, the departmental structure, management practices, communications, and the development and deployment of staff and employees. Works closely with all the other personnel on all organizational marketing and communications initiatives. Responsible for planning and developing short- and long-term strategies which are both strategic and tactical in nature to accomplish organizational goals.
- PG&E – North Bay & East Bay Divisions - $110,000,000+ per year - APS – Northeast & South Regions and Transmission Work - $5,000,000 per year 2023 – Present – Western Traffic Control
President
Manages the operations and revenue generation of the company and ensure its continual growth. Responsible for maximizing the company's operating performance and achieving its financial goals. Responsible for business development and customer-facing strategic discussions and new business opportunities that align with the company’s strategic plan. Leads and manages employees ensuring ongoing communication, performance management, and ensures development. Monitors business initiatives and pipeline for new business. Maintains awareness of competitors, expansion opportunities, customers, markets, and new industry developments and standards.
- PG&E - $25,000,000 per year
Tree Elements, Inc
Vice President of Operations
Responsible for strategic business development, operations management, marketing, and sales. Manage multiple projects simultaneously from execution to completion. Supervised all Sales, Estimating, and Project Management team members to ensure all clients’ expectations were met. - SCE Bark Beetle Project
- San Diego County Hazardous Tree Removal Projects
- San Bernardino County Fuels Reduction and Fire Safety Projects 250
Chris Hernandez
Vice President
Work Experience:
2016 – Present – Core Tree Care, Inc
Vice President of Operations
Plans and directs all Division operations, formulating methods to improve efficiency, reduce costs, and informing the public about utility tree trimming. Directs the work, assigns responsibilities, sets general procedures and policies, devises cost control methods, and establishes practices and work standards. Assists management in the implementation of the Core Tree Care safety program. Instructs and confers with subordinates on regulations, methods, procedures, problems, safety, and special projects and conducts site visits to monitor and assess the execution of the CTC Safety Program. Responsible for strict adherence to safety requirements for the protection of the public and employees (e.g.; Crew Safety Sheet, International Society of Arboriculture (ISA), Personal Protective Equipment (PPE) and California Occupational Safety and Health Act [Cal/OSHA]).
- PG&E – North Bay & East Bay Divisions - $110,000,000+ per year - APS – Northeast & South Regions and Transmission Work - $5,000,000 per year 2023 – Present – Western Traffic Control
Vice President
Operates within the overall strategic direction set forth by the company, and provides leadership and direction to guide the financial, operational, and service performance. Identifies ways to increase revenue and decrease costs, analyze financial reports, and prepare operating budgets. Oversees the implementation of quality assurance and quality control processes to enable reliable and safe services, in compliance with local, state, and federal regulations. Actively engages and participates with customers to develop and maintain support for company’s goals and objectives. Leads, guides, directs, and evaluates the work of employees and managers. - PG&E - $25,000,000 per year
Fresno Unified School District
Grounds Maintenance Worker IV
Performed skilled heavy tree trimming and/or tree removal; Trimmed, shape and prune a wide variety of trees; climbed trees using hooks, ropes, cables, and aerial lifts.

Great Scott Tree Service
Working Foreman
Supervised and performed tree trimming and preservation work throughout Orange, Los Angeles, and Riverside counties. Assured that the maintenance, pruning, trimming, transplanting, and felling of trees were executed properly. Responsible for the efficient performance of assignments requiring knowledge of tree surgery practices and procedures
251
Michael Wasgatt
General Manager
Work Experience:
2024 – Present – Core Tree Care
General Manager
Responsible for the Management and Administration of contracts for multiple utility clients. Manages staff and coordinates with contract owners to ensure timely and efficient completion of work. Works with company executives, directors, general foreman, safety and administrative personnel to maintain compliance with project schedules and deliverables, as well as industry and company standards, and manages contract timing, production, invoicing and project closeout. - PG&E – North Bay & East Bay Divisions - $110,000,000+ per year - APS – Northeast & South Regions and Transmission Work - $5,000,000 per year 2022 – 2024 – Maximus Tree Works
Chief Operating Officer/Director of Business Development Responsible for Contract Management and Administration of Utility Vegetation Management Projects, including the project administration, progress tracking, resource allocation, billing and invoicing, as well as coordinating with contract owner’s representatives and project administrators. Also responsible for proposal development and submittal to various utilities including: PG&E, SCE, APS, FPL, Duke Power and PacifiCorp.
- PG&E North County North Division - $27,000,000 per year - APS Vegetation Management - $1,200,000 per year
Phillips & Jordan, Inc
Project Manager
Management of vegetation management, hazardous tree removal and civil construction projects from bidding to contract closeout. Tracked daily progress, maintained budget and scheduling and served as a liaison between Superintendents, Foremen, Subcontractors and Project Owners. - Southern California Edison Hazardous Tree Removal Program: $164,000,000 - County of San Diego Fire Safety and Fuels Reduction Program: $17,417,878.59 - Arizona Public Service Vegetation Management: $8,942,540 - Western Area Power Authority Vegetation Management: $6,000,000 - Tucson Electric Power Vegetation Management: $2,108,321 - San Bernardino County Hazardous Tree Removal Program (24 Projects): $2,415,677 - US Forest Service Southern California Fuel Reduction (7 Task Orders): $1,406,158.75 Certifications & Training:
• National Institute of Governmental Purchasing-Contract Administration • Certificate in Project Management- George Washington University/ESI International • Responsible Managing Employee -California Contractor’s License - Classifications: A: General Engineering; D-49-Tree Service; HAZ Certification • Electrical Hazard Awareness Training
• 30-Hour OSHA Hazard Recognition Training for the Construction Industry • Emergency Management Institute FEMA Incident Command System 100, 200, 700 & 800 • International Society of Arboriculture -Certified Arborist: WE-11580A (Exp) 252
Manoj Prasad
Operations Manager
Work Experience:
2024 – Present – Core Tree Care, Inc
Operations Manager
Oversees utility vegetation management and line clearance work in multiple locations, elevations, and terrains while maintaining a productive and safe work environment according to utility, ANSI, OSHA and company rules and regulations. Works closely with client representatives and utility vegetation management inspectors in oversite of crews conducting tree work near electric facilities. Operations include climbing, aerial bucket trucks, cranes, chain saws, pole saws, loaders, chippers, stump grinders, spraying and other equipment and tools. Monitors crews to ensure they are operating safely, following OSHA and ANSI Standards, client policies, Cal-Fire rules and regulations and Core Tree Care Policies. 2017 – 2024 – Mario’s Tree Service
President
Lead the company operations, strategic planning and client relations. Managed contracts with PG&E, Southern California Edison and Los Angeles Department of Water & Power. - PG&E – $150,000,000
- SCE – $20,000,000
- LADWP – $10,000,000
2007 – 2017 – Trees, Inc
Area Superintendent/Manager
Directed crews to ensure quality, compliance and safety. Ensured customer satisfaction by providing a high level of care and maintenance. Maintained a safe worksite, monitored equipment and performed routine maintenance to prevent malfunctions or damage.

Certifications & Training:
• Line Clearance Qualified
• ACRT Arborist Program
253
Marcos Rodriguez
Operations Manager
Work Experience:
2022 – Present – Core Tree Care
Operations Manager
Managed $100,000,000+ in annual work for PG&E, coordinating more than 200 crews to ensure that all work is completed according to the contact specifications, PG&E and ANSI Standards. Communicates directly with VPMs and SVPMs on daily basis and works with Core Executive, Data Management Specialist, Safety and General Foremen to ensure work is completed correctly and timely. Coordinates crews for optimal and efficient completion of the work and relocates crews/resources as needed. Responsible for hiring and skills assessments.
- PG&E – Managed as many as 500 QLCA
2016 – 2022 – Mowbray’s Tree Service
Regional Manager
Managed hundreds of line clearance arborists throughout the state of Oregon for PacifiCorp and California for PG&E. Managed communications between the utility, management and crews. Organized work crews and scheduling to adhere to the contract need and completion timelines. Handled strategic planning, creating and executing daily work plans. Tracked work and set production goals. Ensured that work was completed according to ANSI pruning standards
- PG&E – Managed over 1,000 QLCA
- PacifiCorp – Managed over 100 QLCA
2007 – 2016 – Mario’s Tree Service
General Foreman
Managed a team of 14 line clearance arborists including supervision and training. Responsible for safety meetings, strategic planning, creating and executing work plans daily. Communicated with customers to resolve issues and upholding ANSI pruning standards. Responsible for safety and quality control audits.

Certifications
• Certified Arborist
• Certified Tree Worker Evaluator
254
Jose Ramirez
Safety Manager
Work Experience:
2023 – Present – Core Tree Care, Inc
Safety Manager
Oversees and manages Core Tree Care’s safety department and field safety performance for utility line clearance projects. Facilitates and coordinates training, field observations, and safety documentation of field personnel in accordance with Core Tree Care’s Health and Safety Program, Cal OSHA Title 8 regulations, ANSI Z133 Standards, and utility policies and procedures. Coordinates onboarding and training for new hires. Reviews auditing and trending information to prepare and coordinate safety training and field safety observation efforts. Coordinates and conducts bi-weekly safety meetings with internal and subcontractor safety trainers and safety monitors. Conducts jobsite visits to ensure compliance with the Core Tree Care Health and Safety Program. Develops policies and training to meet compliance with company, OSHA, ANSI, and utility standards and regulations. Creates and coordinates bilingual safety tailboards and training related to incidents, near misses, good catches, and deficiencies in safe work practices. Provides resources for technical assistance and advice to field personnel as needed. Leads investigations related to incidents, conducts root cause analysis, implements corrective actions, and presents data to internal, utility, and OSHA leadership and safety teams. 2018—2024 – Mowbray’s Tree Service
Regional Safety Manager
Oversaw 15-350 employees and participated in line clearance projects with several different utilities including Pacific Gas & Electric (PG&E), Bear Valley (BVS), Sacramento Municipal Utilities District (SMUD), Southern California Edison (SCE), and Liberty Utilities. Implemented and organized quality control methods for our field operations that ensure accountability across our field employees’ scope of work and safety practices. Instilled, encouraged, and reinforced safety culture through training and educational empowerment. Coordinated and conducted training for compliance, safety deficiencies, and knowledge/skill growth to improve the overall safety and well-being of the organization.

Certifications & Training:
• OSHA 30-Hour
• TCIA EHAP and Crew Leader
• Certified Tree Care Safety Professional: #3811
• OSHA 30 General Industry Certification Card# 20-
900520518
• First Aid, CPR, AED Instructor ID# 3556704
• ISA Certified Arborist: WE-14393A
• Contractor’s License RME C-31
255
Raymundo Reyes
Quality Control Manager
Work Experience:
2022 – Present – Core Tree Care
Quality Control Manager
Manages audits for the company crews and subcontractor’s in the East Bay, Napa, and Marin regions.

Supervises multiple auditors, to ensure that audit results comply with quality standards. Spearheaded the implementation of Audit Software, streamlining audit processes. Handles damage claims, checkouts, and ensures corrections for failed audits are remedied within a five-day window. Leads daily briefings with auditors to identify trends and ensure compliance with ANSI specifications. Manages Samsara GPS tools for tracking and reporting.
2022 – Vegetation Management Inspector
Collected and input data on various species for seasonal and yearly trims/removals. Managed inspections for ANSI specifications and safety compliance. Efficiently used OneVM PG&E software and Field Maps to ensure accurate vegetation data documentation.
– Tree Crew Groundsman
Operated bucket trucks, chainsaws, and wood chippers for tree removal and trimming. Set up safe work zones, cones, and collected brush after work completion. Used the Collector App to locate tree work and document project completion.

Certifications
• EPA Certification
• Bilingual
256
Christopher Bivins
Heavy Equipment Operator | Foreman
📧 [email protected] | 48260 Menter Dr | Chesterfield, MI 48047 | 941-580- 0453
Professional Summary
Dedicated Heavy Equipment Operator with strong teamwork and communication skills, experienced in storm disaster cleanup, land clearing, and construction projects. Skilled in operating a wide range of machinery with a strong commitment to safety, efficiency, and meeting project deadlines. Willing to take on new challenges, adapt quickly, and continuously improve technical expertise.

Core Skills
 Excavation & Earthmoving
 Heavy Equipment Operation (Dozers, Excavators, Bulldozers, Sennebogen, etc.)  Maintenance & Safety Protocols
 Inspections & Loading
 Tree & Brush Removal
 Problem-Solving & Communication
Professional Experience
Heavy Equipment Operator / Foreman
Core Tree Care | Traveling (NC, TX) Dec 2024 – Present
 Performed storm disaster cleanup across multiple states, operating a wide range of heavy equipment.
 Experienced with Sennebogen, bulldozers, and excavators, primarily operating a 718 Sennebogen and 336 Excavators.
 Cleared waterways, loaded material into highway/off-road trucks, and performed land grading.
 Accumulated 6,000+ hours of experience in Sennebogen operations and 6+ years with excavators.

Heavy Equipment Operator / Foreman
Asplundh Brush Control | Traveling (US) May 2018 – Dec 2024  Performed large-scale tree removal and new construction support for power transmission/distribution projects.
257
 Operated 718 Sennebogen with saw grapple attachment, excavators with tree shear, and Barko equipment with mulching head.
 Supported crews with safe and efficient loading, land clearing, and grading operations. • Led and managed my own crew on projects, coordinating work, maintaining safety standards, and ensuring jobs were completed efficiently.

Education
Mio AuSable Schools | Mio, Michigan
258
Jeff Offutt
Senior Operations & Project Manager | Licensed Contractor | Heavy Equipment Specialist Bullhead City, AZ | c/o Core Tree Care, Inc., (951) 471-8333 Professional Summary
Highly accomplished Senior Operations & Project Manager and Licensed Contractor with over 20 years of dedicated experience in utility line clearance, heavy tree service, and disaster response. Exceptional dual-threat capability combining high-level project logistics with extensive, hands-on mastery of heavy specialized machinery.

Proven track record directing multi-million dollar emergency storm recovery, wildfire mitigation, and civil infrastructure projects across the United States while maintaining an uncompromised safety culture.

Core Competencies
• Heavy Equipment Operation: expert operation and field oversight of horizontal/tub grinders, excavators, wheel loaders, grapple trucks, and cranes.
• Emergency & Disaster Response: wildfire mitigation, hurricane recovery, and rapid-mobilization storm clearance.
• Project & Operations Management: national logistics, crew dispatch, budget oversight, and contract compliance.
• Utility Line Clearance: right-of-way execution and high-hazard tree removal near high-voltage distribution lines.
• Regulatory Compliance: strict adherence to DOT, OSHA, and specialized utility safety standards.

Professional Experience
Senior Project Manager, Emergency Storm & Disaster Response | Core Tree Care | National Travel | 2024 – Present
• Directs nationwide emergency operations and rapid mobilization for catastrophic weather events, including large-scale Hurricane Helene recovery efforts.
• Utilizes deep machinery background to optimize fleet deployment, ensure correct equipment matching for hazardous terrain, and enforce stringent equipment safety protocols. • Serves as primary point of contact for Department of Transportation representatives and major utility entities, ensuring seamless field execution and regulatory compliance.

Subcontractor / Operations Lead | Core Tree Care | National Travel | 2018 – 2024 • Personally operated and managed crews utilizing heavy specialized equipment, including tub grinders, horizontal grinders, excavators, wheel loaders, cranes, and grapple trucks, to accelerate high-volume debris clearing.
• Spearheaded critical right-of-way clearance and emergency tree removal during historic incidents, including the Carr Fire (Northern California), Bootleg Fire, and the Camp Fire (Paradise, CA). • Managed extensive bark beetle mitigation and grid reliability initiatives directly supporting Southern California Edison and Pacific Gas & Electric.

Owner / Licensed Contractor | WC Tree Service Inc. | Bullhead City, AZ | 2011 – Present • Founded, built, and operated a successful commercial tree service enterprise, maintaining active contractor licensing.
• Procured, maintained, and operated a comprehensive fleet of heavy equipment, including high-capacity grinders, loaders, and specialized utility support vehicles. • Managed end-to-end business operations, safety program implementation, and competitive contract bidding.
259
Licenses & Industry Timeline
• Licensed Contractor (issued 2011).
• Active in tree care and utility line clearance industry since 2005. 260

EVALUATION SCORE SHEET
Vendor/Proposer Evaluator #1 Evaluator #2 Evaluator #3 Evaluator #4 Evaluator #5 TOTAL RANKING Arbor Pros 83 65 64 70 62 344 4
Armstrong Tree Service 76 51 53 64 54 298 6
Burnbot 84 71 76 78 90 399 2
Core Tree Care 88 86 95 98 100 467 1
Mountain Enterprises 81 65 81 87 72 386 3
Tier One Terrain 85 57 67 70 58 337 5

LM DM MO JM MG
261

EVALUATION SCORE SHEET
INSTRUCTIONS:

1. Vendor/Proposer Name: Fill in company name from each RFP/BID received

2. Evaluator #1: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

3. Evaluator #2: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

4. Evaluator #3: insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

5. Evaluator #4 (if necessary): insert "Total Combined Points" located at the bottom of each Vendor/Proposal Evaluation Form

6. Total Score: This is the total combined score from all evaluators for each Vendor/Proposer

7. Ranking: Rank each Vendor/Proposer based on total number of points, highest to lowest. Rank numerically, 1 as the highest

8. Comments: note any comments relevant to the scores, or comments the DH should consider for final determination

9. #1 Ranking typically is the Highest number of points and would be the recommended vendor to the Department Head

10. Department Head makes the recommenation for Award based on ranking, comments, and recommedation 262

EVALUATION SCORE SHEET

COMMENTS
Decriptive, Professional, Parts do not align with the prescription and the environmental considerations are minimal/nonspecific, but they want to forward material out which is ideal. Missing referenced Appendix. Primarily utility experience and no Tahoe experience.

Exceeds overall budget. Red Paint?
Unconvincing of project workload, has B Lic, Missing a lot of specific information and very little environmental or safety considerations included. They want to skid material which is not preferred given landowner. Small crew and no CTL equipment. Is the only local vendor. Small-scale experience but Tahoe familiarity Unsure if they can handle amount of material. no timeline. Local but not equiped to complete task based on SOW.

Clear on Description, Piling is not included in the original plan but their rationale for proposing it makes sense. Good detail but want to skid material which is not preffered given landowner. Adequate crew but no CTL equipment. Good related experience and familiar with Tahoe Detailed, Thorough and detailed approach and they want to forward the material which is ideal. All parts addressed. Lots of proper equipment and more than enough personel. No Tahoe experience.

Lowest bid for project.

Detailed, Vague but overall addresses the plan. They want to forward material which is ideal. Lots of proper equipment and more than enough personel. Some Tahoe experience
Detailed, Nonspecific and includes skidding which is not preferred given landowner. No CTL equipment. Some Tahoe familiarity and good related experience
263

EVALUATION SCORE SHEET
264
Cole Property Hazardous Fuels Project
ownership boundary 74.9 ac.
unit 1, meadow edge & Jeffrey pine forest 34.3 ac.
unit 2, lodgepole thicket 7.5 ac.
unit 3, neighborhood edge 8.9 ac.
_
0 0.13 0.25 0.5 Miles
project landing
N
prepared by D. Murray, RPF #3226
Tahoe RCD 2/25/2026
No Treatment 24 ac.
265

RIGHT OF ENTRY AGREEMENT
This Right of Entry Agreement ("RIGHT OF ENTRY") is entered into this 12th day of February, 2026 by and between the City of South Lake Tahoe (CITY) and Frances Cole (OWNER).

RECITALS
A. WHEREAS, OWNER's property is located at 3025 PIONEER TRL, APN 025051022 and 1501 AL TAHOE BLVD, APN 025051028 (the "PROPERTY").

B. WHEREAS, CITY and OWNER desire for CITY to provide OWNER support to assist OWNER in reducing the community fire hazard and creating defensible space on OWNER's PROPERTY.

C. WHEREAS, CITY desires to obtain OWNER's permission to enter onto the PROPERTY, on a temporary basis, for purposes of reducing the community fire hazard and creating defensible space.

D. WHEREAS, the Parties wish to enter into this RIGHT OF ENTRY Agreement whereby OWNER will allow CITY to enter the Property, on a temporary basis, for the purposes of reducing the community fire hazard and creating defensible space, through the activities more particularly described below (the "PROJECT").

NOW, THEREFORE, the CITY and OWNER do hereby agree as follows:

AGREEMENT

1. Right of Entry. The OWNER hereby grants to CITY and its agents and employees, the temporary right to enter onto the PROPERTY for the purpose of reducing the community fire hazard and creating defensible space. At all times during completion of the PROJECT, the CITY will be able to access the PROPERTY, unless otherwise specified in writing by OWNER. The OWNER certifies that they are the PROPERTY OWNER or authorized agent of the PROPERTY OWNER and the OWNER has the authority to execute this RIGHT OF ENTRY.

2. Project. The PROJECT for which the RIGHT OF ENTRY is granted includes defensible space inspections and vegetation management activities on OWNER's PROPERTY.

3. Payment. In consideration for granting this RIGHT OF ENTRY, the CITY will conduct defensible space inspections and vegetation management activities on OWNER's PROPERTY at no cost to OWNER.

4. Term. The term of this RIGHT OF ENTRY shall automatically terminate on May 1 2030 or upon earlier completion of the PROJECT. The term may be extended by 1 C-051-2026 266
written notice to CITY. This RIGHT OF ENTRY is subordinate to all prior or future rights and obligations of the OWNER in the PROPERTY, except that the OWNER shall grant no rights inconsistent with the reasonable exercise by CITY of its rights under this RIGHT OF ENTRY.

5. Liens. CITY shall not permit to be placed against the PROPERTY, or any part thereof, any design professionals', mechanics', materialmen's contractors' or subcontractors' liens with regard to CITY's actions upon the PROPERTY.

6. Indemnification and Release. OWNER hereby agrees to indemnify, defend, assume all liability for, release and hold harmless the CITY, its officers, employees, agents and representatives from all actions, claims, suits, penalties, obligations, liabilities, damages to property, environmental claims or injuries to persons, in relation to the PROJECT work authorized by this RIGHT OF ENTRY.

This paragraph shall not extend to any willful misconduct of the CITY.

7. Compliance with Laws/Permits. CITY shall, in all activities undertaken pursuant to this RIGHT OF ENTRY, comply and cause its agents and employees to comply with all federal, state, and local laws, statutes, orders, ordinances, rules, regulations, plans, policies and decrees. Without limiting the generality of the foregoing, CITY, at its sole cost and expense, shall obtain any and all permits which may be required by any law, regulation or ordinance for any activities CITY desires to conduct or has conducted pursuant to this RIGHT OF ENTRY.

8. Restoration of the Property. Upon the termination of this RIGHT OF ENTRY, CITY shall, at its own cost and expense, restore the PROPERTY to the reasonable satisfaction of OWNER.

9. Counterparts. This RIGHT OF ENTRY may be executed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.

10. Notices. Any notices required to be given shall be in writing and shall be deemed given: (a) on the date of delivery when personally delivered, or delivered by overnight courier; or (b) three (3) days after deposit when sent certified mail return receipt requested, postage or courier charges prepaid, and addressed to the party for whom intended at such party's address herein specified, or as otherwise hereafter specified by either party:

If to City:

City of South Lake Tahoe
South Lake Tahoe Fire Rescue
2101 Lake Tahoe Blvd
South Lake Tahoe, CA 96150
Attn.: Jay Manning, Division Chief
2 267
If to Owner:

Frances Cole
3025 Pioneer Trail
South Lake Tahoe, CA 96150

11. This RIGHT OF ENTRY constitutes the entire agreement between the parties. It may not be modified or amended except in a writing signed by both parties. The rights and obligations hereunder may not be transferred or assigned without the prior written consent of the parties hereto.

12. This RIGHT OF ENTRY shall be binding on and inure to the benefit of the heirs, successors and assigns of the parties hereto.

13. This RIGHT OF ENTRY and all issues arising hereunder shall be governed by and construed in accordance with the laws of the State of California and any action brought relating to this RIGHT OF ENTRY shall be held exclusively in the Superior Court in the County of El Dorado, South Lake Tahoe Division.

14. The undersigned represent that they are duly authorized to legally bind their respective Parties to the terms of this RIGHT OF ENTRY.

IN WITNESS WHEREOF, the Parties hereto have executed this RIGHT OF ENTRY on the date first written above.

CITY OF SOUTH LAKE TAHOE
B
y:�Manager
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APPROVED AS TO FORM
B
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Heather
�
Stroud, City Attorney
3 OWNER
Print: fr Cc.Yl.� Cole.._
268
269
-urro, SOUTH UII TAHOE CONTRACT /AGREEMENTAUTHORIZATION ROUTING FORM STAFF

CONTACT

INFORMATION

CONTRACT/

AGREEMENT
INFO.

BUDGET

INFORMATION
Type of
Contract
• NAME: ::Tl\'/ 1\/PttJ ,J I #J �
• DEPARTMENT: F, �G
• PHONE: ', )o so,- 'l Ci 5""/ • DATE OF SUBMITTAL: J.. /IL '2. O "2. (,,_ • NAME: a Oc CDL(; PllDPeRrY
• CONTRACTOR/CONSULTANT: I • START: z./ l'l..]1(;, END: 5/1 to)0oPTION TO RENEW:□ • AMOUNT OF CONTRACT: $ O
ACCOUNT NO.:

BUDGET AVAILABLE:

FUNDING VERIFIED:

GRANT FUNDING? Source ----- Federal? YesO NoO
Professional Services Agreement D-License.D_ MOU D_Lease 0 Purchase Order �urchase Agreement D Construction 0
Revenue Contract m,eration/Concession Agreement D--= D� Maintenance Agree t Public Works Contract D Vehicle �
Motorized Equipment IT/Electronic Equipment D
-c1no, SOUTN LAil TINO!
Brief Description: {�::CG:, i-1-T oF c AfT{(Y lf-G',,eEE�r Fp � C!JL€ p�oPe�T--/ .\rfA VJ-Lbt)u.S rl,,ft:LS J(E�UC...TION fllo.J& I Does this contract involve the following: construction, reconstruction, alteration, renovation, improvement, demolition, paintl�e-painting, and/or repair work involving any publicly owned, leased, or operated facility? Yes_Q_ No--1.B-If yes, forward to Public Works for review (Public Works Director authorization required)
Does this contract require special permitti� .. ;rvironmental review, CEQA/NEPA, Planning Dept. review, Commission approval? Yes....cL No� If yes, forward to Development Services Department for review (Director of Developmental Services authorization required) Reviewing Authority
Department Head
Public Works Director
(where applicableJ
Dev. Services Director
(where applicable)
Finance Director
City Attorney
City Manager
City Clerk
City Council Meeting Date (over $60K or w
Rev. 08 2024
Date Signed

2. , I, --z.._ /-z.,(pI
270
271
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:5
Agenda Item: Professional Services Agreement with Core Tree Care, Inc. for the Cole Property Hazardous Fuels Reduction and Forest Health Project
Executive Summary: The City of South Lake Tahoe is committed to protecting life, property, and the environment from the effects of a catastrophic wildfire. The Cityâ€™s objective is to work closely with experts in resource management to plan, implement, and support fuel reduction and forest restoration projects. By preparing for the threat of a catastrophic wildfire, the city looks to create a Fire Adapted Community (FAC) as described in the Lake Tahoe Community Wildfire Protection Plan (CWPP). In support of this objective, the city pursued and received funding through the Tahoe Regional Planning Agency (TRPA) with funding from the United States Forest Service (USFS) to support fuel reduction efforts within the city of South Lake Tahoe to conduct Hazardous Fuels Reduction work on 50.7 treatable acres.

Requested Action / Suggested Motions: Pass a Motion approving a Professional Services Agreement with Core Tree Care, Inc. in the amount of $192,660.00 for the “City of South Lake Tahoe Cole Property Hazardous Fuels Reduction and Forest Health” Project.

Responsible Staff Member: Jay Manning, Division Chief
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Atttorney
Attachments:
01-Staff Report-Fuels Reduction
02-Core Tree Care Agreement
03-Exhibit D to Agreement Grant Agreement with TRPA
04-Exhibit E to Agreement Vegetation Management Plan
05_Core Tree Care Cole Proposal.pdf
06_Valuation_Scoresheet_TRPA-USFS_Cole_Property_Fuels_Reduction_Project.xlsx 07_ColeWorkUnits Map.pdf
08_C-051-2026 Frances Cole Right of Entry Agreement.pdf 272
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:6
Agenda Item: Implementation Funding and Approval of an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction.

Executive Summary: The California Tahoe Conservancy has awarded the City of South Lake Tahoe a $2,200,007.50 contract to facilitate hazardous fuels reduction services on City, County and school district owned properties within the south shore. These projects are located within the south shore directly helping to reduce fuels and planning future fuels reduction projects. As a recipient, the City Fire Department will provide fuels reduction services with the Fire Departmentâ€™s South Shore Fuels Crews to include tree removal, brush removal, chipping, mastication, burn pile construction and pile burning. The CTC agreement details the departmentâ€™s deliverables to assist. The current agreement will provide a funding source to bill back staff and equipment time for project implementation. Project funding will be available thru December 31, 2028 to complete the 213.3 acres.

Requested Action / Suggested Motions: Pass a Resolution accepting Implementation Funding and authorizing the Mayor to execute an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction to treat 213.3 acres of City, County and School District owned land further helping to protect our community and infrastructure.

Responsible Staff Member: Jay Manning, Division Chief
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
01-Staff_Report_CTC_Agreement_South_Tahoe_Fuel_Hazard_Reduction.docx 02-Resolution_CTC_Funding_South_Tahoe_Fuel_Hazard_Reduction.docx 03-Agreement with California Tahoe Conservancy for Fuel Reduction 04-C-008-2026 EDC and Lake Valley Fire Right of Entry Agreement.pdf 05-191-2024 LVFPD CSLT LTUSD MOU.pdf
273
Council Agenda Report August 11, 2026 1
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Acceptance of Implementation Funding and Approval of an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction.

Location: County Owned vacant lots and Government Plaza, Lake Tahoe Unified School District properties, and city owned properties at Government Plaza and Bijou Park.

Responsible Staff Members: Jay Manning, Division Chief
Background: South Shore agencies have been working closely together for the past couple of years to build capacity for fuels reduction projects within the south shore division of the TFFT within the Tahoe Basin. The California Tahoe Conservancy and Lake Valley Fire Protection District entered into an agreement to provide capacity planning for fuels reduction work on the south shore as part of the Tahoe Fire and Fuels Team South Shore Division. The South Lake Tahoe Fire Department as a partner was selected as a sub recipient to assist with implementing projects and furthering capacity of fuels reductions projects within the south shore. Adding Implementation Funding will increase the South Shore Fuels program capacity to service 213.3 acres of City, County and School District owned land further helping to protect our community and infrastructure.

Issue and Discussion: The California Tahoe Conservancy has awarded the City of South Lake Tahoe a $2,200,007.50 contract to facilitate hazardous fuels reduction services on City, County and school district owned properties within the south shore.

These projects are located within the south shore directly helping to reduce fuels and planning future fuels reduction projects. As a recipient, the City Fire Department will provide fuels reduction services with the Fire Department’s South Shore Fuels Crews to include tree removal, brush removal, chipping, mastication, burn pile construction and pile burning. The CTC agreement details the department’s deliverables to assist. The current agreement will provide a funding source to bill back staff and equipment time for project implementation. Project funding will be available thru December 31, 2028 to complete the 213.3 acres.

Financial Implications: The contract awarded will be in the amount of $2,200,007.50 to facilitate hazardous fuels reduction services on City, County and school district owned properties within the south shore, performed by the City Fire Department Fuels program staff and equipment.

Upon approval, funds should be appropriated into the Fiscal Year 2025-2026 budget as follows:

Revenue: 215-02230-33212 CTC - General Forestry Services agreement $2,200,007.50 Expense: 215-02230-41020 Temp Employees $1,007,000.50
274
Council Agenda Report August 11, 2026 2
215-02230-42025 Contract Services $65,000
215-02230-50001 Transfer out (for indirect costs and equipment charges) $1,043,007 215-02230-50025 Transfer out to Disaster Preparedness/Fuels Reduction (South Lake Tahoe Management Services) $85,000
The Funding/Reimbursement Agreement with the CTC requires certain compliance with applicable law and funding requirements.

Environmental Considerations: The California Environmental Quality Act (CEQA), the Tahoe Regional Planning Agency (TRPA) Code of Ordinances, and rules and regulations of the Lahontan Regional Water Quality Control Board (LRWQCB) will regulate all timber, brush, and slash treatments of this scope of work and are hereby made a part of the terms in the same manner as if said rules, ordinances, and regulations were set forth at length in this scope of work. The Contractor shall adhere to all rules, ordinances, or regulations, which are in effect during the term of this agreement, and any amendments, to the extent required by law.

Policy Implications: Adhere to the FINANCIAL MANAGEMENT GRANT FUNDING AND

COMPLIANCE POLICY

3.1 APPROVAL PROCESS
Upon Grant approval the Department will receive a grant award letter from the funding agency detailing the measures necessary to accept the award. The city should also receive a finalized grant award contract which will become a binding agreement. The grant contract and all compliance measures should be reviewed by the Grants Manager, Project Manager, and the Department Director. Grant Manager reviews the grant contract to ensure ability to maintain compliance, and the Director will ensure the department’s capability to comply with the contract and will make the appropriate recommendation to City Manager and City Council.
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Resolution 2026-XXX August 11, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
August 11, 2026
Authorizing Implementation Funding and Approval of an Agreement with California Tahoe Conservancy (CTC) in the amount of $2,200,007.50 for South Tahoe Fuel Hazard Reduction.

BACKGROUND
A. The City of South Lake Tahoe and the California Tahoe Conservancy (CTC) are members of the South Shore Division of the Tahoe Fire and Fuels Team (TFFT).

B. South shore agencies have been working closely together for the past couple of years to build capacity for fuels reduction projects within the south shore division of the TFFT within the Tahoe Basin.

C. The South Lake Tahoe Fire Department and the California Tahoe Conservancy have an interest in furthering fuels reduction project capacity within south shore of Lake Tahoe.

D. The City of South Lake Tahoe and the California Tahoe Conservancy desire to cooperate in the implementation of Hazardous Fuels Services for fuels reduction projects that have been identified and planned as part of the 2025 Community Wildfire Protection Plan.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Mayor to sign the agreement with the California Tahoe Conservancy in the amount up to $2,200,007.50 valid through March 1, 2029.

2. Certifies that the City of South Lake Tahoe has or will have sufficient funds to operate and maintain the project.

3. Certifies that if approved, funds under the jurisdiction of The City of South Lake Tahoe are available to begin the project.

4. Certifies that said applicant will expend funds in accordance with the Agreement between the California Tahoe Conservancy and the City of South Lake Tahoe for Hazardous Fuels Reduction Services.

5. Appoints City Manager or a designee to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project.

6. Authorize the Finance Director to appropriate the funds into the Fiscal Year 2025-2026 Budget and authorize the subsequent roll-forward of any remaining funds into the Fiscal Year 2026-2027, 2027- 2028 and 2028--2029 budgets, as follows:

Revenue:
215-02230-33212 CTC - General Forestry Services agreement $2,200,007.50 Expense:
215-02230-41020 Temp Employees $1,007,000.50
215-02230-42025 Contract Services $65,000
215-02230-50001 Transfer out (for indirect cost and equipment charges) $1,043,007 215-02230-50025 Transfer out (for CSLT Management Services) $85,000 276
Resolution 2026-XXX August 11, 2026 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on August 11, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
_________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
277

AGREEMENT NUMBER AMENDMENT NUMBER

CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED

1. CONTRACTOR'S NAME 2. FEDERAL I.D. NUMBER

3. AGENCY TRANSMITTING AGREEMENT 4. DIVISION, BUREAU, OR OTHER UNIT 5. AGENCY BILLING CODE 6a. CONTRACT ANALYST NAME 6b. EMAIL 6c. PHONE NUMBER

7. HAS YOUR AGENCY CONTRACTED FOR THESE SERVICES BEFORE? No Yes (If Yes, enter prior Contractor Name and Agreement Number)

PRIOR CONTRACTOR NAME PRIOR AGREEMENT NUMBER

8. BRIEF DESCRIPTION OF SERVICES

9. AGREEMENT OUTLINE (Include reason for Agreement: Identify specific problem, administrative requirement, program need or other circumstances making the Agreement necessary; include special or unusual terms and conditions.)

10. PAYMENT TERMS (More than one may apply)
Monthly Flat Rate Quarterly One-Time Payment Progress Payment Itemized Invoice Withhold % Advanced Payment Not To Exceed Reimbursement / Revenue or %
Other (Explain)

11. PROJECTED EXPENDITURES

FUND TITLE ITEM FISCAL

YEAR CHAPTER STATUTE PROJECTED EXPENDITURES
+
-+
-+
-+
- OBJECT CODE

AGREEMENT TOTAL

OPTIONAL USE AMOUNT ENCUMBERED BY THIS DOCUMENT
I certify upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.

PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT

TOTAL AMOUNT ENCUMBERED TO DATE
ACCOUNTING OFFICER'S SIGNATURE ACCOUNTING OFFICER'S NAME (Print or Type) DATE SIGNED 278

AGREEMENT NUMBER AMENDMENT NUMBER

12. AGREEMENT

AGREEMENT TERM
FROM
TERM

THROUGH

TOTAL COST OF

THIS TRANSACTION BID, SOLE SOURCE, EXEMPT
+
-+
-+
- 13. BIDDING METHOD USED
Request for Proposal (RFP) (Attach justification if secondary method is used) Use of Master Service Agreement Invitation for Bid (IFB) Exempt from Bidding (Give authority for exempt status) Sole Source Contract (Attach STD. 821) Other (Explain) Proposition 4
Note: Proof of advertisement in the State Contracts Register or an approved form STD. 821, Contract Advertising Exemption Request, must be attached

14. SUMMARY OF BIDS (List of bidders, bid amount and small business status) (If an amendment, sole source, or exempt, leave blank)

15. IF AWARD OF AGREEMENT IS TO OTHER THAN THE LOWER BIDDER, EXPLAIN REASON(S) (If an amendment, sole source, or exempt, leave blank)

16. WHAT IS THE BASIS FOR DETERMINING THAT THE PRICE OR RATE IS REASONABLE? 17a. JUSTIFICATION FOR CONTRACTING OUT (Check one)
Contracting out is based on cost savings per Government Code 19130(a). The State Personnel Board has been so notified.

Contracting out is justified based on Government Code 19130(b). When this box is checked, a completed JUSTIFICATION - CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 547.60 must be attached to this document.

Not Applicable (Interagency / Public Works / Other )
17b. EMPLOYEE BARGAINING UNIT NOTIFICATION
By checking this box, I hereby certify compliance with Government Code section 19132(b)(1).

AUTHORIZED SIGNATURE SIGNER'S NAME (Print or Type) DATE SIGNED

18. FOR AGREEMENTS IN EXCESS OF $5,000: Has the letting of the agreement been reported to the Department of Fair Employment and Housing? No Yes N/A

19. HAVE CONFLICT OF INTEREST ISSUES BEEN IDENTIFIED AND RESOLVED AS REQUIRED BY THE STATE CONTRACT MANUAL SECTION 7.10? No Yes N/A

20. FOR CONSULTING AGREEMENTS: Did you review any
contractor evaluations on file with the DGS Legal Office? None on file No Yes N/A

21. IS A SIGNED COPY OF THE FOLLOWING ON FILE AT YOUR AGENCY FOR THIS CONTRACTOR? A. Contractor Certification Clauses
No Yes N/A
B. STD 204 Vendor Data Record
No Yes N/A

22. REQUIRED RESOLUTIONS ARE

ATTACHED
No Yes N/A

23. IS THIS A SMALL BUSINESS AND/OR

A DISABLED VETERAN BUSINESS
CERTIFIED BY DGS?
No Yes
SB/DVBE Certification Number:

24. ARE DISABLED VETERANS BUSINESS ENTERPRISE GOALS
REQUIRED? (If an amendment, explain changes if any) No (Explain below) Yes % of Agreement

25. IS THIS AGREEMENT (WITH AMENDMENTS) FOR A PERIOD OF TIME LONGER THAN THREE YEARS? No Yes (If Yes, provide justification below) 279

AGREEMENT NUMBER AMENDMENT NUMBER
I certify that all copies of the referenced Agreement will conform to the original agreement sent to the Department of General Services.

SIGNATURE NAME/TITLE (Print or Type) DATE SIGNED
280

AGREEMENT NUMBER AMENDMENT NUMBER
JUSTIFICATION - CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 547.60 In the space provided below, the undersigned authorized state representative documents, with specificity and detailed factual information, the reasons why the contract satisfies one or more of the conditions set forth in Government Code section 19130(b). Please specify the applicable subsection. Attach extra pages if necessary.

The undersigned represents that, based upon his or her personal knowledge, information or belief the above justification correctly reflects the reasons why the contract satisfies Government Code section 19130(b).

SIGNATURE NAME/TITLE(Print or Type) DATE SIGNED

PHONE NUMBER STREET ADDRESS

EMAIL CITY STATE ZIP
281

2. The term of this Agreement is:
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CALIFORNIA TAHOE CONSERVANCY

GRANT AGREEMENT
GRANTEE:

City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe CA, 96150

1. Purpose
The purpose of this grant is to fund the South Tahoe Division Fuel Hazard Reduction Implementation (Project). The City of South Lake Tahoe (Grantee) hereby accepts this grant from the California Tahoe Conservancy (Conservancy) pursuant to the terms and conditions of this Grant Agreement (Agreement). Accordingly, Grantee and the Conservancy (the parties) agree as follows:

2. Legal Basis of Grant Award
Pursuant to board resolution 24-04-07 and Government Code sections 66907.10, 66907.9, 66907.7, and 66906.8, the Conservancy is authorized to enter into this Agreement and to make the award in the amount set forth below to Grantee, for the purposes set forth herein.

3. Grant Award
A. Grant. In accordance with the terms and conditions of this Agreement, the Conservancy shall provide Grantee with a maximum of two million two hundred thousand seven dollars and fifty cents ($2,200,007.50) for the purposes of carrying out the tasks described in the Scope of Work and pursuant to the Budget and Schedule, as are set forth with Exhibit A.

B. Key Deadlines.
i. The term of this Agreement (Term) shall begin on August 01, 2026 (Effective Date), or upon the date fully executed by both parties, whichever is later. ii. The Grantee shall complete the Project as described in Exhibit A by December 31, 2028 (Project End Date). The Project End Date is the last date on which Grantee can claim a request for disbursement for the Project, other than a request for disbursement for the preparation of the final report by the date listed below.
iii. The Grantee shall submit the final report and final request for disbursement on or before March 01, 2029.
iv. Unless otherwise specified in this Agreement, the Term of this Agreement shall end upon the Conservancy’s issuance of a close-out letter of acceptance (Letter of Acceptance) of the Project.

4. Exhibits
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The following exhibits are attached to this Agreement: Scope of Work, Budget and Schedule (Exhibit A); Request for Disbursement Form (Exhibit B); and Reporting and Data Requirements (Exhibit C). In the event of any inconsistency between or among the main body of this Agreement and the Exhibits mentioned herein, the inconsistency shall be resolved, except as otherwise provided herein, by giving precedence in the following order: (1) the body of this Agreement; (2) Exhibit A; (3) Exhibit B, and (4) Exhibit C.

5. Scope of Work and Schedule
A. The Scope of Work contained in Exhibit A describes the tasks and deliverables funded by this Agreement. The Scope of Work may be modified upon Grantee's submission of a modified Scope of Work and the Conservancy’s written approval.

The Grantee shall at all times exercise responsibility over the Project.

B. Grantee shall complete all tasks and submit all deliverables in accordance with the deadlines set forth in the grant schedule in Exhibit A.

If the Grantee is not able to meet the grant schedule described in Exhibit A and requires additional time, a written request must be submitted to the Grant Coordinator no less than ninety (90) days prior to the Project End Date. Approval of a time extension is at the discretion of the Conservancy and may require approval by additional State agencies and/or the State Legislature.

6. Grant Coordinator(s)
Jason Pollard, (or such other person(s) as the Executive Director may designate), is designated the Conservancy's Grant Coordinator for this grant. The Grantee’s officer with responsibility for administering this Agreement is Jay Manning, Grantee’s Project Lead, or their designee. Contact information for the Project Lead or designee is listed below:

Name of Project Lead Affiliation & Title Contact Information Jason Pollard Conservancy, Forest
Management Coordinator
(530) 307-9845
Jay Manning City of South Lake Tahoe,
SLTFR Division Chief
(530) 307-3953

7. Payment Process and Required Documentation
A. Reallocation of Funds Among Budget Tasks
i. Budget changes that modify the dollar amount allocated to a task or line item in the original Budget by reallocating funds from another task(s), and that do not alter the Scope of Work, are generally permitted.
a) If the cumulative change (increase or decrease) is less than ten percent (10%), the Grantee must provide written notice of the change 284
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prior to submitting the applicable request for disbursement, identifying both the task(s) being increased and those being decreased. The Grantee should also document the change in the applicable progress report.
b) For any cumulative change (increase or decrease) of ten percent (10%) or more to a task or line item from the original Budget, the Grantee must submit a written request to the Grant Coordinator that includes a reasonable justification for the reallocation of funds. The Grantee shall not proceed without written approval of the change by the Conservancy. Any such request for reallocation must be submitted no later than thirty (30) days prior to the submission of a request for disbursement that would require such reallocation. ii. Any change to the Budget not meeting the above conditions, including the addition of new line items, shall require an amendment to this Agreement.

B. Requests for Disbursement and Payment.
i. The Conservancy agrees to disburse funds to Grantee for eligible costs incurred on a reimbursement basis, upon Grantee’s submission of Requests for Disbursement.
ii. Grantee shall submit requests for disbursement using the form contained in Exhibit B. The Conservancy may modify the Request for Disbursement Form by providing written notice to the Grantee.
iii. Requests for disbursement shall be submitted not more frequently than monthly, but not less than semi-annually, in arrears to:
[email protected].
iv. Each request for disbursement must include: (a) an itemized list of all expenditures according to the Budget categories within the time period covered by the request for disbursement; (b) supporting documentation that clearly identifies the expenditures in relation to the Budget categories (i.e., receipts, time sheets, copies of checks, invoices); (c) any other source documents from contractors hired to complete any portion of the Scope of Work; (d) a written description demonstrating completion of the portion of the Scope of Work for which funds are requested; and (e) if applicable, the match amount for the current request for disbursement period only. v. Any request for disbursement that is submitted without the required itemization and documentation will not be authorized for payment. If a request for disbursement is incomplete, inadequate, or inaccurate, the Conservancy will dispute the request and hold all or a portion of the payment until all required information is received or corrected. Any penalties imposed on Grantee by a contractor, or any other consequence because of delays in payment or other breach of an agreement between Grantee and any third party, are Grantee’s responsibility and are not reimbursable under this Agreement.
vi. Disbursements of grant funds shall be made incrementally as satisfactory progress is made on separate components of the Scope of Work, as determined by the Conservancy.
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C. Budget Contingency Clause. If the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the Conservancy shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Agreement. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the Conservancy shall have the option to either cancel this Agreement with no liability occurring to the Conservancy, or offer an agreement amendment to Grantee to reflect the reduced amount.

D. Prompt Payment Clause. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

8. Progress Reports and Final Report
A. The Grantee shall submit progress reports and a final report consistent with the Scope of Work contained in Exhibit A and the Reporting and Data Requirements in Exhibit C. Progress reports and the final report help to ensure that the Agreement requirements are met. Reporting is required even if no grant-related activities occurred during the reporting period.

B. The final report shall be submitted in conjunction with the final request for disbursement, on or before the deadline stated in Section 3.B.

9. Project Completion and Final Payment
A. Grantee shall submit all of the following by the deadline for submission of the final report and final request for disbursement, as stated in Section 3.B.:
i. The final report and any remaining deliverables, as specified in Exhibit A; ii. A final request for disbursement with the form clearly marked as “Final,” with all required supporting documentation;
iii. A final equipement inventory, if applicable;
iv. Any other documentation or submittals required by Exhibit A, in the format requested by the Conservancy, including all electronic data collected and created under this Agreement.

B. Following the receipt of above, Conservancy staff, in coordination with the Grantee, may conduct a site visit to ascertain compliance with this Agreement.

C. Upon determination by the Conservancy that Grantee has satisfactorily completed the Scope of Work, and upon receipt and approval of the items listed in subsection A above, the Conservancy shall disburse to the Grantee the remaining unpaid amount of the grant. The Conservancy reserves the right to conduct technical review of interim or final grant deliverables prior to making any disbursement or final payment. 286
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D. Following the Conservancy’s approval of the Project, the Conservancy will issue a close-out Letter of Acceptance of the Project. The Project shall be deemed fiscally complete as of the date of that letter.

10. Eligible and Ineligible Costs
A. The Grantee’s use of the Grant funds is limited to those expenditures that are necessary to implement the Scope of Work and that are in accordance with the Budget and Schedule (Exhibit A). All costs must be consistent with the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024.

B. The following costs are ineligible for use of grant funds under this Agreement:
i. All costs incurred before the Effective Date or after the Project End Date (other than the Final report)
ii. Food or beverages for meetings, workshops, or trainings (does not include eligible per diem meals)
iii. Publicity and marketing expenses not necessary to implement the Scope of Work, such as promotional items (e.g., key chains, tote bags, or other items known colloquially as “S.W.A.G.”) or advertising designed solely to promote the Grantee
iv. Lobbying or fundraising
v. Travel not expressly identified in the Budget
vi. Equipment purchases that are not identified in the Budget or approved by the Grant Coordinator prior to purchase
vii. Ongoing project site operations and maintenance
viii. Eminent domain actions
ix. Property acquisition costs in excess of fair market value C. If Grantee seeks to recover indirect costs, those costs must be included as a line item in the Budget. Indirect costs are the non-Project specific costs of doing business (for example, rent, computers, telephones, office supplies, internet access, copy machines, electricity). Any cost that is billed as a direct cost may not be included in indirect cost rates. Grantee is accepting the de minimis indirect cost rate specified in Part 200 of Title 2 of the Code of Federal Regulations as provided by Public Resources Code 90133 (b).

11. Travel Reimbursement
Travel-related expenses may not exceed the State travel reimbursement rates in effect during the term of this Agreement (see the Department of Human Resources (CalHR) Travel Reimbursements website at http://www.calhr.ca.gov/employees/Pages/travelreimbursements.aspx). The Conservancy will only reimburse Grantee for actual expenses incurred that are directly related to the performance of this Agreement. No travel outside the State of California shall be reimbursed unless approved in writing in advance by the 287
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Conservancy. Grantee shall ensure that travel costs are identified in the Budget and are tied to tasks and deliverables in the Scope of Work.

12. Equipment Purchases and Disposition
A. Equipment purchases must be identified in the Budget or approved in advance by the Grant Coordinator to be eligible for reimbursement. Unless otherwise approved by the Conservancy, equipment purchased or built with Agreement funds shall only be used for work performed under this Agreement.

B. Grantee shall maintain an itemized inventory of non-expendable equipment purchased or built with Agreement funds. The inventory shall include all items with a normal life expectancy of one year or more and a current estimated fair market value of $5,000.00 or more per item, as well as sensitive items costing less than $5,000 that are prone to theft or misuse. For each item Grantee shall specify: the date acquired, total cost, serial number, model identification, and any other information or description necessary to identify the equipment. The inventory shall be submitted to the Conservancy upon request.

C. A final inventory shall be submitted to the Conservancy with the final request for disbursement. Within 60 calendar days of receipt, the Conservancy shall provide Grantee with a list of the items on the inventory that the Conservancy will take title to. The Conservancy shall bear the cost of delivery from Grantee of such items. The disposition of all other items shall be as approved by the Conservancy. The Conservancy may, at its discretion, authorize Grantee’s continued use of items for work to be performed under a different agreement.

13. Contractors and Third Parties
Grantee agrees to use licensed professionals qualified and licensed in the State of California, to perform services under this Agreement where such services are called for, including legal, engineering, architectural and environmental sciences services.

14. Acknowledgment and Signage
Grantee agrees that it will acknowledge the Conservancy's support whenever work funded in whole or in part by this Agreement is publicized in any news media, brochures, articles, seminars, reports, or other type of promotional material. In addition, Grantee will include on any such materials an acknowledgment substantially as follows: “The work upon which this publication is based was funded in whole or in part through the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024 a grant awarded by the California Tahoe Conservancy.”
Grantee shall to the extent practicable include signage informing the public that the project received funding from the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024.
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Reasonable costs associated with creation and installation of the sign and communications about the Project are eligible expenses and should be included in the Project budget.

15. California Conservation Corps
Grantee agrees to utilize California Conservation Corps (CCC) crews where feasible, consistent with the approved Final Plans. If Grantee determines that CCC services can be used in the implementation of this Agreement, Grantee shall work with the CCC to develop a scope of work and shall provide the Conservancy a copy of any executed agreement.

16. Project Plans and Specifications
Grantee will conduct operations consistent with the Vegetation Management Plans as submitted in the grant proposal by Lake Valley Fire Protection District. The county owned unimproved parcels will be treated in accordance with “County of El Dorado Agreement for Services #8356, Vegetation Management Plan for County-Owned Unimproved Parcels and the Hazardous Vegetation Reduction Project in South Lake Tahoe, California” dated October 9, 2024. The Lake Tahoe Unified School District, Government Plaza and Bijou Community Park parcels will be treated in accordance with the “South Shore Division Vegetation Management Plan” dated June 9, 2026.

Grantee will notify the Grant Coordinator prior to authorization of any change to the approved plans and specifications. Grantee must obtain written approval from the Conservancy’s Executive Director if the change would alter the original function or intent of the approved plans and specifications.

17. Rights to Material, Information, and Data Created Under the Grant A. Grantee shall provide the Conservancy with copies of all data, plans, meeting notes, GIS layers, modeling, specifications, photographs, audio and video productions, films, recordings, reports, findings, and recommendations prepared under this Agreement and all reports developed in accordance with the Reporting and Data Requirements (Exhibit C).

B. All material, data, information, and written, graphic, or other work produced or developed, and formally or informally produced or delivered for or to the Conservancy under this Agreement is subject to the unqualified and unconditional right of the State of California to use, reproduce, publish, display, and make derivative use of all such work, or any part of it, for or on behalf of the State or to carry out State objectives, free of charge and to authorize others to do so. Upon issuance of a trademark, service mark, or patent claiming such work, the Conservancy shall be granted a perpetual, royalty-free, nonexclusive, and irrevocable license to use, reproduce, and publish the work or any part of it, and use the work or any part of it in the creation of derivative works for or on behalf of the State, or to carry out State objectives, and to grant to any third party a comparable and coextensive sublicense. If any such work is subject to copyright, Grantee will not assert its rights under copyright against the Conservancy, or against any third party, 289
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through the Conservancy, to use, reproduce, publish, create derivative works, display, or perform the work or any part of it for or on behalf of the State or to carry out State objectives.

C. The Grantee is granted the sole and exclusive right to copyright any publications developed as a result of this Agreement. This right includes the right to publish and vend throughout the world in any language and in all media and forms, in whole or in part, for the full term of copyright and all renewals thereof in accordance with this Agreement.

18. Accessibility
Documents prepared for publication on California State agency websites must comply with Level AA success criteria found in Web Content Accessibility Guidelines 2.0, or a subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium (Gov.

Code, §§ 11546.7., 7405 and 11135). Visit the California Department of Rehabilitation website for more details: https://www.dor.ca.gov/Home/AB434.

All deliverable documents must be submitted in Adobe PDF format, with a copy of a successful accessibility check report from Adobe Acrobat Pro CC. In addition, all original source documents (MS Office, Adobe Creative Cloud, etc.) must be delivered. For documents originating in Word, the original MS Word document in DOCX format must be provided, using the most recent version of MS Word, with a copy of a successful accessibility check report from Microsoft Word.

19. Termination/Failure to Perform
A. Prior to the Project End Date, either party may terminate or suspend this Agreement for any reason by providing the other party with sixty (60) days’ written notice.

Following notice of termination by either party, the Conservancy and the Grantee shall enter into a written termination agreement establishing the effective date for termination of the Scope of Work, the basis for settlement of any outstanding obligations, and the amount and the date of payment of any sums due to either party. Grantee agrees to immediately stop all work and take all reasonable measures to prevent further costs to the Conservancy. The Conservancy shall be responsible for any reasonable and non-cancellable obligations incurred by Grantee in the performance of this Agreement until the date of the notice of termination, not to exceed the undisbursed balance of funding authorized in this Agreement.

B. If Grantee fails to complete the Scope of Work or fails to fulfill another material term or obligation of this Agreement, Grantee shall be liable for immediate repayment all amounts disbursed by the Conservancy hereunder. The Conservancy may, in its sole discretion, consider extenuating circumstances and waive such repayment, in whole or in part. If the Executive Director does not approve such waiver, if appropriate, the matter may be referred to the Conservancy's governing board for its decision.

C. This section shall not limit any legal or equitable remedies which either party may 290
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have for breach of this Agreement.

20. Indemnification
A. General. The Grantee shall indemnify, defend, and hold harmless the Conservancy, and its officers, employees, and agents (“Conservancy Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (“claims”), arising out of the Grantee’s performance of its obligations under this agreement or out of the operations conducted by Grantee, including the Conservancy’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the Conservancy.

B. Duty To Defend. If the Conservancy is named a party in any judicial, administrative, or other proceeding arising out of or in connection a matter for which the Grantee is obligated to indemnify the Conservancy under this Provision of this Agreement, then the Conservancy will have the option at any time to either (a) tender its defense to Grantee, in which case the Grantee will provide qualified attorneys, consultants, and other appropriate professionals to represent the Conservancy’s interests at Grantee’s expense, or (b) undertake its own defense, choosing the attorneys, consultants, and other appropriate professionals to represent its interests, in which case the Grantee will be responsible for and shall pay reasonable fees and expenses of such attorneys, consultants, and appropriate professionals. If the Conservancy elects option (b) above, the Grantee shall be afforded a reasonable opportunity to participate in the defense and attend the legal proceedings at its own expense.

However the Conservancy shall have sole control of the defense. In the event of a dispute regarding Grantee’s obligation under this provision, Grantee shall pay all costs and expenses that may be incurred by the Conservancy (including, without limitation attorneys’ fees) unless the Conservancy has been found to have engage in sole negligence or willful misconduct by a court of competent jurisdiction.

21. Insurance
A. Types and Amounts of Coverage. If Grantee is a governmental agency, it may provide evidence of self-insurance to satisfy the requirements of this section. If Grantee is not a governmental agency or is ubable to provide evidence of selfinsurance, then it shall maintain insurance, as applicable, in the following amounts and coverages (with a current AM Best’s Rating of no less than A:VII for Professional Liability Insurance and A:V for all other types of insurance):
i. General Liability Insurance in an amount of not less than $2,000,000 per occurance for bodily injury, personal injury, and property damage. If Comercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the acitivites under this Agreement, or the general aggregate limit shall be twice the required occurrence limit.
ii. Automobile Liability Insurance in an amount of $1,000,000 per acident for 291
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bodily injury and property damage.
iii. Workers Compensation Insurance in an amount of not less than $1,000,000 in accordance with the statutory requirements of the State of California (California Labor Code section 3700 et seq.).

B. Endorsements. Grantee (and any contractors hired to perform work under this Agreement) shall include the Conservancy and the State of California, its officers, agents, and employees as additional named insured in all insurance policies, but only with respect to work performed under this Agreement. Each Comprehensive or Commercial General Liability shall be endorsed with the following specific language:
“The City of South Lake Tahoe and the State of California, the California Tahoe Conservancy, its officers, agents, employees, and volunteers are to be covered as insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.

The insurance provided by the City of South Lake Tahoe, including any excess liability or umbrella form coverage, is primary coverage with respect to any insurance or self-insurance programs maintained by the City of South Lake Tahoe and no insurance held or owned by the California Tahoe Conservancy shall be called upon to contribute to a loss by Grantee. This policy shall not be canceled or materially changed without first giving thirty (30) days' prior written notice to the California Tahoe Conservancy.”
C. Evidence of Insurance. Grantee shall submit proof of insurance referencing this Agreement number to the Conservancy electronically within thirty (30) days of signing this Agreement. Grantee shall notify the Conservancy in writing within five (5) working days of any cancellation, non-renewal, or material change that affects required insurance coverage. Grantee shall submit proof of new or updated policy based on insurance requirements within thirty (30) days of policy cancellation or substantial policy change. Failure to provide proof of insurance or to maintain the insurance required by this section shall constitute a material breach and may result in termination of this Agreement.

D. Insurance for Contractors. If Grantee will use a contractor or consultant to complete any portion of this Agreement, Grantee shall include all such contractors or consultants as insureds under its policies or shall require each contractor or consultant to provide and maintain coverage consistent with the requirements of this section. In the event the contractor or consultant is unable to name the Conservancy as an additional named insured, the Grantee shall so notify the Conservancy. Within five (5) working days thereafter the Conservancy should notify the Grantee whether the Grantee shall proceed with the Project or a portion thereof absent such provision in the insurance.

E. Grantee’s indemnity and other obligations shall not be limited by the foregoing insurance requirements.
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22. Records Retention
A. The Grantee shall keep separate and complete financial records relating to this Agreement, including evidence sufficient to reflect the receipt, deposit, and disbursement of all funds related to the Project. All supporting documentation shall be maintained in such detail so as to provide an audit trail, if necessary, to permit tracing all transactions to accounting records and financial reports/ billings.

B. All Grantee records relevant to the Project must be preserved a minimum of three (3) years after the final payment of the Agreement or the final audit, whichever is later, and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit by the State of California.

C. Grantee shall ensure the following supporting documentation is separated and maintained:
• All accounting records of receipt, deposit, and disbursement, all canceled checks, and related documents and records.
• All books, records, documents, contracts, and other evidence sufficient to accurately reflect the amount, receipt, and disposition of all grant funds. • All source documents supporting accounting transactions, including the general ledger and subsidiary ledgers.
• Copies of all awards, applications, and required financial narrative reports. • All personnel and payroll records, including the time and attendance reports for all individuals, whether employed on a full-time or part-time basis. • All time reports for consultants and contractors.
• All records and receipts for all grant-reimbursed costs, including any indirect cost’s cost allocation plan and the indirect costs supporting records and receipts.

23. Audit Requirements
A. The Conservancy may review, obtain, and copy all records required to be obtained by this Agreement and all other records relating to Grantee’s performance under this Agreement. Grantee shall provide the Conservancy or its agents with any relevant information requested and shall permit the Conservancy or its agents access to the Grantee’s premises upon reasonable notice, during normal business hours, to interview employees and inspect and copy books, records, accounts, and other material that may be relevant to a matter under investigation, for the purpose of determining compliance with this Agreement and any applicable laws and regulations.

B. At any time, the Conservancy may disallow all or part of the cost of the activity or action determined to be not in compliance with the terms and conditions of this Agreement.
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C. This Agreement, the project, and records required to be maintained by this Agreement are subject to examination and audit by the State of California, including but not limited to the Secretary of the California Natural Resources Agency, the Department of Finance, and the State Auditor during the records retention period specified above.

24. Approvals
All actions and approvals required to be taken by the Conservancy under this Agreement may be taken by the Executive Director or a designee.

All actions and approvals required to be taken by the Grantee under this Agreement may be taken by the Grantee’s Project Lead as named above or their designee.

25. Grantee’s Authority
Grantee represents and warrants that it possesses the legal authority to apply for and receive the grant funds, and that where appropriate, a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body.

26. Compliance with Applicable Laws
Grantee certifies that it will comply with all applicable federal, state, and local laws, ordinances, regulations, and permits, and shall secure and maintain any permits required by authorities having jurisdiction over the Project. Grantee shall ensure that any applicable requirements of the California Environmental Quality Act are met in order to carry out the terms of this Agreement.

27. Independent Status of Grantee and Conservancy
The Grantee, its agent(s) and employee(s), and the Conservancy, its agent(s) and employee(s), in the performance of this Agreement, shall each act in an independent capacity and not as directors or employees or agents of the respective parties.

28. Nondiscrimination
During the performance of this Grant Agreement, Grantee and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, color, ancestry, national origin, religion, creed, age (over 40), mental disability, physical disability, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status. Grantee and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. 294
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Code §12990 et seq.) and the applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990, set forth in Subchapter 5 of Chapter 5 of Division 4.1 of Title 2 of the California Administrative Code, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

Grantee shall also include this nondiscrimination provision in all subcontracts to perform work under this Agreement.

29. Conflicts of Interest
Grantee represents and warrants that it is familiar with state and federal conflict of interest laws, including but not limited to Government Code Sections 1090 and 81700 et seq., and Public Contract Code Sections 10365.5, 10410, and 10411. Grantee certifies that does not know of any facts which would constitute a violation of said laws. Grantee further certifies that its officers and employees shall avoid any actual or potential conflicts of interest, and that no officer or employee who exercises any functions or responsibilities in connection with this Agreement shall have any personal financial interest or benefit which either directly or indirectly arises from this Agreement.

Grantee shall establish safeguards to prohibit its employees or its officers from using their positions for a purpose which could result in private gain or which gives the appearance of being motivated for private gain for themselves or others, particularly those with whom they have family, business, or other ties.

Failure to comply with conflict of interest laws, including business and financial disclosure requirements, may result in the Agreement being declared void or other legal action.

30. Drug-Free Workplace
Grantee certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code section 8350 et seq.) and provides a drug-free workplace by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying the actions that will be taken against employees for violations; B. Establishing a drug-free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the person's or organization's policy of maintaining a drug-free workplace; (3) any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for drug abuse violations;
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C. Submitting to the Conservancy a drug-free workplace certification California State Form STD-21 (available at:
https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf); and D. Requiring that each employee engaged in the performance of the Agreement to comply with the certification.

31. Time of the Essence
Time is of the essence as to the date upon which Grantee has agreed to complete the Scope of Work. With respect to all other dates set forth herein, Grantee shall use best efforts to accomplish the tasks on the specified date.

32. Entire Agreement and Amendments
This Agreement, including the attached exhibits, constitutes the entire Agreement between the parties relating to the Scope of Work. Except as otherwise provided herein, no alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the Conservancy and Grantee.

Should an amendment become necessary, a written request must be submitted to the Conservancy’s Grant Coordinator no later than ninety (90) days prior to the Project End Date of this Agreement. The approval of an amendment is at the sole discretion of the Conservancy and may require additional authorization from the Conservancy’s governing board.

33. Assignability
This Agreement is not assignable by Grantee, either in whole or in part, without written approval from the Conservancy.

34. Severability
The provisions of this Agreement are intended to be severable, separate, and distinct from each other. If any provision hereof is determined to be invalid or for any reason becomes unenforceable, no other shall be thereby affected or impaired.

35. Survival of Terms
The following provisions survive the expiration, termination or cancellation of this Agreement:

Acknowledgement and Signage; Rights to Material, Information and Data Created Under the Grant; Liability; Records Retention; and Audit Requirements.

36. Waiver
None of the provisions of this Agreement will be considered waived by the Conservancy, and no breach is excused or consented to by the Conservancy, unless such waiver or consent is in 296
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writing. Any waiver by either party of rights arising in connection with this Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect.

37. Russian Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the Conservancy determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The Conservancy shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the Conservancy.
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EXHIBIT A
Scope of Work, Budget and Schedule
Grantee: City of South Lake Tahoe
Project Title: South Tahoe Division Fuel Hazard Reduction Implementation Timeframe: August 1, 2026- December 31, 2028

PROJECT SCOPE / DESCRIPTION
City of South Lake Tahoe (CSLT) will facilitate fuel hazard reduction treatments and wildfire prevention on local government property in South Lake Tahoe. CSLT will implement these high priority project treatments on 213.3 acres in the wildland urban interface of the Tahoe Basin, applicable Asessor Parcel Number (APN) list (Attachment 1) and map (Attachment 2) attached.

Fuel hazard reduction activities will reduce the quantity and continuity of fuels, vertically and horizontally, to complement defensible space standards for developed parcels. Specific CSLT vegetation management objectives for the Tahoe Fire and Fuels Team (TFFT) South Shore Fuels Division include; Lake Tahoe Unified School District (LTUSD), El Dorado County (EDC) and City of South Lake Tahoe owned parcels.

All the properties considered for fuel hazard reduction treatments under this grant are high priority for forest health and fuels reduction treatment (Tier 1, Tier 2 or along evacuation routes), as identified in the Lake Tahoe Basin Community Wildfire Protection Plan (CWPP). LTUSD properties are also identified as temporary refuge areas (TRAs) and considered high priority.

These treatments will improve forest health and reduce the threat of catastrophic wildfire, protecting life and property of the residents and visitors to South Lake Tahoe.

CSLT ensured all permitting and environmental compliance, including California Environmental Quality Act (CEQA), were completed during the planning phase. CEQA Notices of Exemption (NOE) have been completed and filed with the CA State Clearinghouse, under State Clearinghouse # 2024100920 and 2025080295. All fuel reduction activities will comply with strict environmental protections including Tahoe Regional Planning Agency (TRPA) Code of Ordinances, Lahontan Regional Water Quality Control Board Timber Waiver, and seasonal restrictions that safeguard water quality and wildlife habitat. 298
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PROJECT TASKS AND SCHEDULE
Detailed Project Tasks Approximate
Schedule
Task 1 – Project Management

1. Work Plan Development:
a. Prepare a detailed implementation schedule and treatment plans in collaboration with project partners.

2. Partner Coordination:
a. Facilitate regular communication with partners and
stakeholders to ensure alignment and timely execution.

3. Contract Administration:
a. Manage procurement processes, review contractor
qualifications, and monitor performance.
b. Maintain per acre cost estimates of $8,500/acre or less and ensure budget adherence across all subcontracted work.

4. Reporting & Documentation:
a. Submit semi-annual progress reports, maintain a record of activities, and prepare a “final” progress report.

5. Compliance Assurance:
a. Ensure adherence to CEQA requirements, Conservancy grant conditions, and all applicable local, state and federal regulations.

August 2026-
December 2028
Task 2 – Fuels Reduction Implementation
CSLT will execute fuels reduction treatments across 213.3 acres of priority parcels. Activities include:

1. Pre-Treatment Biological Surveys:
a. Pre-implementation nesting bird surveys during nesting season (May 1-August 15)

2. Contracted Treatments:
a. Implement hand thinning, chipping, and pile burning as appropriate, following the approved Vegetation Management Plans across the following sites:
i. LTUSD Sites: 40.5 acres across five school properties ii. EDC Sites: 35.3 acres including unimproved lots and government center
iii. CSLT Sites: 137.5 acres including Bijou Park and ball fields
August 2026-
December 2028
Project End Date December 31,
2028
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PROJECT DELIVERABLES

PROJECT-SPECIFIC DELIVERABLES
Task Item Due Date
1 1. Timesheets for direct labor

2. Copies of all executed sub-agreements related
to this grant agreement

3. Copies of invoices from subcontractors to
CSLT

4. Draft and Final versions of the work plan

5. Semi-annual Progress Reports and Final Report

6. Quarterly Requests for Disbursement
Throughout life of grant
2 1. Pictures of the treatment sites before and after
work has been completed with APN # listed

2. Semi-annual reports to show all APN # that
have been treated in that quarter and the type
of treatment completed and dated
Throughout life of grant

GENERAL DELIVERABLES
Item Date Due
Semi-annual Progress Reports
(with request for disbursement)
• Feb 1, 2027
• Aug 1, 2027
• Feb 1, 2028
• Aug1, 2028
Final Report
(with final request for disbursement) March 1, 2029

PROJECT BUDGET
Task Description Funding Amount
1 Project Management
• CSLT Management Services $85,000
2 Project Implementation
• Biological Surveys
• Fuel Reduction Implementation $1,828,050.00
Indirect Costs (15%) $286,957.50
GRANT TOTAL $2,200,007.50
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EXHIBIT B
Request for Disbursement
CTC Grant Agreement No: CTA25008L
Grantee Invoice No.:
1061 Third Street Billing Period:

South Lake Tahoe, CA 96150
Submittal Date:

Line Items Grant Allotment
(per line item of N/A)
Previous Expenditures
to Date
(From previous invoice)
Current Expenditures
Grant Funds Only
Total Expenditures to Date
(4 + 5 = 6)
% of Line Item Budget
Spent to Date
(6 ÷ Grant Allotment = %)
Notes
Project Management $85,000.00 $0.00 $0.00 $0.00 0.00% - Project Implenemtation $1,828,050.00
$0.00 $0.00 $0.00 #DIV/0!
$0.00 $0.00 $0.00 #DIV/0!
$0.00 $0.00 $0.00 #DIV/0!
$0.00 $0.00 $0.00 0.00% -
Indirect Costs (15%) $286,957.50 $0.00 $0.00 $0.00 0.00% *(calculated only on the first
$50,000 of the
subcontractor)
TOTALS $2,200,007.50 $0.00 $0.00 $0.00 0.00% -

FOR CTC STAFF
CTC Initials/Date

FOR DGS-CFS STAFF
Date Received from DWQ
Date to Accounting CTC Date Stamp DGS-CFS Date Stamp

GRANTEE SIGNATURE
Date

FOR STATE USE ONLY
Date Rev. 2-11-14
I certify this invoice, to the best of my knowledge and belief, is accurate and complete and I approve this invoice payment.

GRANT FUNDS ONLY
Total Amount Due This
Invoice
Final Invoice
Grantee Project Director or Designated Representative
By signing this invoice I certify, under penalty of law, that this document and any attachment was prepared by me or under my direction in accordance with the terms and conditions of each Grant Agreement Exhibit and, to the best of my knowledge and belief, is accurate. I certify that any and all fees due to the California Tahoe Conservancy have been paid. I am aware that there are significant penalties for submitting false or misleading information.

Grant Manager
[email protected]

CALIFORNIA TAHOE CONSERVANCY

GRANT PROGRAM INVOICE
(Reference Instructions on following page - Failure to follow instructions may result in non-payment of invoice)

THIS OFFICIAL INVOICE FORMAT MAY NOT BE MODIFIED
From: To:

City of South Lake Tahoe Accounts Payable
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
California Tahoe Conservancy
Tahoe Resource Conservation District
Aquatic Invasive Plant Surveillance and Control
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EXHIBIT B
Request for Disbursement
Total Expenditures to Date: This is calculated by adding the Previous Expenditures and Current Expenditures.

If Applicable: Match Amount For This Invoice: COMPLETE ONLY IF MATCH IS INCLUDED IN THE GRANT AGREEMENT BUDGET. Enter the match dollars applied to this invoice billing period.

Total Amount Due This Invoice: The amount due is the Total Current Expenditures.

Final Invoice: Check this box for final invoice only.

Grantee Program Director or Designated Representative: Original signature and date (in ink).

FOR STATE USE ONLY
Grant Manager: Original signature and date (in ink).

Current Expenditures (Grant Funds Only): Enter the current grant fund charges for this billing period.

Instructions for Grant Program Invoice
Information pertaining to this Grant program Invoice template is located in Exhibit B of the executed Grant Agreement.

FOR STATE USE ONLY
Line Item: Line Item listed per Exhibit B - Line Item Budget Grant Allotment: Amounts allotted to Line Item Budget per Exhibit B of Grant Agreement. % of Line Item Budget spent to date: Calculation of total expenditures divided by Grant Allotment. Shouldn't exceed 100%

TO BE COMPLETED BY GRANTEE/PROJECT DIRECTOR
Grant Invoice Number: Assign a sequential invoice number, for example: 1, 2, 3.

Billing Period: Enter Billing Period of work performed. Example for quarterly billing: Jan 1, 2015 to Mar 31, 2015. Example for monthly billing: Jan 1, 2015 to Jan 31, 2015.

Date: Enter the Date invoice is submitted.

Previous Expenditures to Date: From the last invoice, enter line item amounts from "Total Expenditures to Date." If first invoice, enter zero (0). 305
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EXHIBIT C
Reporting and Data Requirements

1. PROGRESS REPORTS
Progress reports shall include the following information:
a. Project Name South Tahoe Division Fuel Hazard Reduction Implementation, CTA# 25008L;
b. Date Submitted, Reporting Period, Prepared by;
c. Invoice Number;
d. Summary of work completed during reporting period;
e. Discussion of any challenges or opportunities encountered in accomplishing the Scope of Work;
f. Schedule Assessment (describe extent to which grant is on track with the schedule of deliverables);
g. A narrative financial report comparing costs to date and the approved Scope of Work and budget. This report should state whether or not the Scope of Work is progressing within the approved budget, including an explanation of any potential deviations; h. Draft products, reports, interim findings, or other relevant data or materials produced, including a statement of task or milestones and a report of the status on each, and including as applicable, any public and agency meetings and the results of such meetings;
i. Copies of any other relevant materials produced under the terms of the agreement; and j. Production Summary Table:

Product Scheduled
delivery
date
Actual
delivery
date
Amount
expended
this
period
Total amt.
expended
to date
% of total
budget
expended
to date
Percent of
task
complete
Status

2. FINAL REPORT
The Final Report shall include the following information:
a. Project Name: South Tahoe Division Fuel Hazard Reduction Implementation, CTA# 25008L;
b. Date Submitted, Prepared by;
c. Brief summary of the objectives of the Scope of Work and how these objectives were accomplished;
d. Findings, conclusions, data or recommendations for follow-up or ongoing activities; e. Financial Analysis (Final project costs for all funding sources; e.g., identify cost overruns compared to the approved budget, any cost savings, unused funding to be returned, etc.);
f. Statement, if applicable, of future intent of public and/or private support to maintain or further develop the improvements described in the Scope of Work, including proposed submittal dates for future funding;
g. Copies of all news articles and any other media coverage, as well as all promotional and 306
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educational materials produced as a result of this agreement; and h. The work products identified in the Scope of Work, including data associated with the project and summaries of any public and agency meetings conducted.

3. SPATIAL AND LOCATION DATA FOR PROPOSITION 4-FUNDED PROJECTS Upon request by the Conservancy, Grantee shall provide the Conservancy with up-to-date Project location and spatial information to report through the Resources Agency Project and Tracking System (RAPTR), including:
• County
• Latitude & Longitude
• Senate District
• Assembly District
• Shapefile/Spatial Data
If the Project is a property acquisition or conservation easement Project, Grantee shall, at the Conservancy’s expense, provide spatial data to the California Protected Areas Database and/or the California Conservation Easement Database. The Conservancy may grant an exception to this requirement to protect sensitive tribal data or other sensitive information.

4. ANNUAL EIP REPORTING
Grantee shall submit its project to the Environmental Improvement Program (EIP) tracker at https://eip.laketahoeinfo.org/ within three months of the Effective Date of the Agreement.

Grantee shall consult with the Tahoe Regional Planning Agency (TRPA) on EIP reporting, tracking, and performance requirements and complete reporting requirements (as applicable).

5. DATA REPORTING FORMATS
Grantee shall submit all data required by the Agreement in one or more of the following formats, as applicable:

Tabular Data: Excel Spreadsheets, Access databases, or Comma, Space, Value (CSV) are acceptable for all tabular data that does not include spatial references associated with a latitude/longitude, mapped boundary, or imagery/raster/data used in remote sensing.

Spatial Data: ESRI-usable format, meaning the data must have special reference (coordinate system-geographic or projected, and a special extent) and include metadata, at minimum in accordance with this Exhibit. Grantee acknowledges that the Conservancy will enter spatial data into the State’s Biogeographic Information and Observation System (BIOS), where applicable.

BIOS is designed to enable the management, visualization, and analysis of biogeographic data collected by the California Department of Fish and Wildlife (CDFW) and its partner organizations.

6. METADATA STANDARD
If geospatial datasets are required to be submitted as part of the Agreement, Grantee shall ensure that such datasets include metadata that meets the CDFW Minimum Metadata Standards (https://nrm.dfg.ca.gov/FileHandler.ashx?DocumentID=108504&inline) or the Federal Geographic Data Committee Standard.
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City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:7
Agenda Item: CalOES Domestic Violence Grant Report from Vista Rise Collective Executive Summary: At the March 24, 2026 Council meeting, Councilmembers requested a report from staff and Vista Rise Collective on the services they provided the community and how the grant funding is utilized.

Requested Action / Suggested Motions: Receive and File
Responsible Staff Member: Lt. Scott Crivelli
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
02-_Vista_Rise_Collective_Report.docx
01-_Staff_Report_Cal_OES_Grant_Report_Vista_Rise.docx
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Council Agenda Report- August 11, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Law Enforcement Specialized Unit Grant Report From Vista Rise Collective Location: Citywide
Responsible Staff Member: Lieutenant Scott Crivelli (530) 542-6130 Background: On March 24, 2026 staff brought the Law Enforcement Specialized Unit Grant program in front of Council for approval. The South Lake Tahoe Police Department receives this grant from the California Officer of Emergency Services (CalOES) in the amount up to $203,142.00. Up to $105,742 was designated to be received by Vista Rise Collective for their administrative and operational costs pertaining to their assistance and their role in victim services and support in our community.

During the March 24, 2026 meeting, Councilmember Horgan requested a report regarding how Vista Rise Collective uses the funds to provide their services. Councilmember Horgan also requested data relative to statistics of utilization from Vista Rise Collective. During the passing of the consent agenda, Councilmember Robbins made a motion to have staff bring back this information to Council at a later date, the motion was seconded by Councilmember Jinkens. The motion passed.

Issue and Discussion: South Lake Tahoe Police Department works with Vista Rise Collective on a regular basis. Vista Rise Collective and the police department domestic violence detective are in regular contact regarding domestic violence cases, their status, what services are being offered and/or utilized by survivors of domestic violence. Additionally, in accordance with the County-wide sexual assault response protocol and state law, victims of domestic violence and sexual assault have the right to an advocate if they so choose. Vista Rise Collective provides advocates requested by the police department, on behalf of the victims.

More information regarding Vista Rise Collective and their services are contained in the report prepared by Vista Rise Collective Executive Director Chelcee Thomas.

Financial Implications: None
Environmental Considerations: This is not a ‘project’ subject to review under the California Environmental Quality Act (CEQA) under CEQA guidelines.

Policy Implications: This report on the CalOES Grant and Vista Rise Collective supports Priority 3: Ensure Public Safety
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VRC Report to South Lake Tahoe City Council: August 11, 2026 Domestic Violence Response Team (DVRT) Partnership
Summary
For nearly 50 years, Vista Rise Collective (VRC) has served as the sole provider of domestic violence, sexual assault, and child abuse services in South Lake Tahoe and Alpine County.

Through a long-standing partnership with the South Lake Tahoe Police Department, the Domestic Violence Response Team (DVRT) provides a coordinated, trauma-informed response that combines law enforcement intervention with immediate advocacy and long-term support for survivors and their families.

Funded through the California Governor's Office of Emergency Services (Cal OES), the DVRT program ensures that survivors receive immediate access to safety planning, crisis intervention, emergency housing, counseling, legal advocacy, and ongoing case management following law enforcement response. This collaborative model strengthens public safety while improving survivor outcomes and reducing the long-term impacts of violence on individuals, families, and the community.

Community Need
Domestic violence remains a significant public safety and public health issue in South Lake Tahoe. Violence impacts not only survivors and their families, but also on law enforcement, healthcare systems, schools, employers, housing providers, and the broader community.

Each year, VRC serves approximately 6,000 community members through crisis response, advocacy, counseling, housing services, prevention education, and outreach. VRC provides comprehensive, trauma-informed services to survivors of domestic violence, sexual assault, and child abuse. Services include a 24-hour crisis line, emergency shelter and housing assistance, crisis intervention, safety planning, legal advocacy, individual and group counseling, case management, hospital and court accompaniment, prevention education, and community outreach.

Through these integrated services, VRC helps survivors move from crisis to safety, healing, and long-term stability.

During 2025 alone, VRC responded to more than 1,200 crisis calls, provided 1,600 individual counseling sessions, housed 135 families, conducted nearly 1,700 office visits, completed more than 230 safety plans, supported 30 emergency responses, and provided more than 2,000 bed nights for survivors and their children. These services represent far more than statistics—they represent families finding safety, children beginning to heal from trauma, and survivors receiving the support necessary to break cycles of violence.

Local data further highlights the need for coordinated intervention. According to the Barton Community Health Needs Assessment:
 Approximately 15–17% of residents report experiencing intimate partner violence.  Twenty-two percent report fair or poor mental health.  Twenty-one percent have been diagnosed with depression. 324
 Nearly one-third of residents report difficulty affording housing.  Housing instability, financial stress, substance use, and mental health challenges are all recognized risk factors associated with domestic violence.

Because domestic violence affects multiple community systems, an effective response requires close coordination between law enforcement, healthcare providers, victim advocates, housing programs, and behavioral health services.

What is the Domestic Violence Response Team?
The Domestic Violence Response Team (DVRT) is a collaborative partnership between the South Lake Tahoe Police Department and VRC designed to provide survivors with immediate support following a domestic violence incident.

While the Police Department focuses on emergency response, investigation, evidence collection, offender accountability, and public safety, VRC provides survivor-centered services that help individuals and families move from crisis toward safety and long-term stability.

This coordinated approach ensures survivors do not have to navigate the aftermath of violence alone.

DVRT Continuum of Care
911 Call → Officer Response → Advocate Contact → Safety Planning → Emergency Shelter → Counseling → Legal Advocacy → Housing Support → Long-Term Stability DVRT services include:
 24-hour crisis response
 Immediate victim advocacy
 Safety planning
 Emergency shelter and motel assistance
 Hospital accompaniment
 Sexual Assault Response Team (SART) advocacy
 Court accompaniment and legal advocacy
 Individual counseling
 Housing navigation and Housing First referrals
 Case management and resource coordination
Serving Both Residents and Visitors
South Lake Tahoe is a unique community that serves not only residents but also a number of visitors each year. Domestic violence and sexual assault do not only affect those who live here; 325
visitors experiencing violence while traveling also require immediate access to safety, advocacy, and crisis intervention.

VRC provides services to any individual who experiences violence within South Lake Tahoe, regardless of where they call home. Advocates respond to support local residents, tourists, seasonal employees, and visitors who may suddenly find themselves in crisis while away from their own support systems.

For visitors, services often include emergency safety planning, crisis counseling, emergency shelter or motel assistance, coordination with law enforcement and medical providers, and when appropriate, assistance with arranging safe transportation home or connecting individuals with victim service organizations in their home communities to ensure continuity of care.

This regional and visitor-focused response is an important component of South Lake Tahoe's public safety network and reflects the community's commitment to ensuring anyone experiencing violence has access to safety and support.

Understanding Cal OES Funding
The Domestic Violence Response Team is funded through the California Governor's Office of Emergency Services (Cal OES) Law Enforcement Specialized Unit Program, which was specifically established to strengthen collaboration between law enforcement agencies and community-based domestic violence service providers. Unlike many grant programs that focus solely on criminal justice activities, this funding recognizes that survivor safety extends beyond the initial law enforcement response.

The grant supports specialized victim advocacy staff who work alongside the South Lake Tahoe Police Department to provide immediate crisis intervention, emergency housing assistance, safety planning, hospital accompaniment, court advocacy, counseling, and ongoing case management. By embedding advocacy into the law enforcement response, the program ensures survivors receive both immediate protection and continued support long after the emergency has ended.

This coordinated approach allows officers to focus on public safety and investigation while advocates focus on survivor safety, stabilization, and recovery, creating a more comprehensive response than either agency could provide independently.

Grant funding supports staff who provide:
 Immediate advocacy following police response
 Crisis intervention
 Emergency housing assistance
 Hospital response
 Court advocacy
 Counseling services
 Survivor safety planning
 Collaboration with law enforcement and partner agencies 326
These services begin immediately after an incident and often continue for months as survivors work toward long-term safety and stability.

Program Impact
January 2026 – Present Data
During the first six months of 2026, VRC continued providing comprehensive services through the Domestic Violence Response Team partnership.

Law Enforcement & Medical Collaboration
 91 Domestic Violence Response Team reports. 79% involved individuals with SLT area ZIP codes.
 58 referrals received from the South Lake Tahoe Police Department  6 in-person law enforcement advocacy responses
 7 hospital advocacy responses
Emergency Safety
 21 individuals received emergency motel assistance
 64 emergency family bed nights provided
 15 adults and 6 children safely housed through emergency motel placements Counseling
 86 survivors received domestic violence-specific therapy  725 therapy sessions provided
o 633 adult therapy sessions serving 71 adults
o 92 child therapy sessions serving 15 children
Long-Term Stability
 11 survivors who initially entered services through DVRT later transitioned into the Housing First program, demonstrating the importance of connecting survivors from immediate crisis response to long-term housing stability. 2025 Data
Law Enforcement & Medical Collaboration
 230 Domestic Violence Response Team reports. 71% involved individuals with SLT area ZIP codes.
 167 referrals received from the South Lake Tahoe Police Department  15 in-person law enforcement advocacy responses
 5 hospital advocacy responses
Emergency Safety
327
 27 individuals received emergency motel assistance
 109 emergency family bed nights provided
 13 adults and 614 children safely housed through emergency motel placements Counseling
 106 survivors received domestic violence-specific therapy  1217 therapy sessions provided
o 1040 adult therapy sessions serving 88 adults
o 177 child therapy sessions serving 18 children
Long-Term Stability
 17 survivors who initially entered services through DVRT later transitioned into the Housing First program, demonstrating the importance of connecting survivors from immediate crisis response to long-term housing stability.

Trends and Continued Impact
The Domestic Violence Response Team continues to demonstrate sustained utilization across the community. While year-to-year numbers fluctuate based on reporting patterns and survivor needs, several trends have emerged.

Emergency motel assistance has increased substantially over the past several years, reflecting both growing housing challenges within the community and the importance of having flexible emergency resources available for survivors fleeing violence. The number of survivors transitioning from the Domestic Violence Response Team into VRC's Housing First Program has also steadily increased, demonstrating stronger connections between immediate crisis response and long-term housing stability.

Counseling services remain one of the most utilized components of the program, with hundreds of survivors and children receiving trauma-informed therapy each year. The continued demand for these services underscores that recovery from domestic violence extends well beyond the initial incident and often requires ongoing therapeutic support.

While the majority of individuals served are local residents, each year a meaningful percentage of survivors are visitors or individuals from outside the South Lake Tahoe area. In 2025, nearly one in five identified DVRT clients resided outside the Tahoe Basin. These cases often require additional coordination, including emergency lodging, transportation, and connections to victim service agencies in other communities to ensure survivors can safely return home and continue receiving support after leaving South Lake Tahoe. This underscores the importance of maintaining a robust local response system that is equipped to serve both residents and visitors in a destination community.

Together, these trends demonstrate that the partnership is not only responding to immediate crises but also helping survivors achieve long-term safety, healing, and stability. 328
Why This Partnership Matters
The Domestic Violence Response Team ensures that no survivor has to navigate these challenges alone. By providing immediate access to advocacy, counseling, emergency housing, legal support, and ongoing case management, the partnership creates a seamless continuum of care that improves both survivor outcomes and public safety.

The period immediately following an incident is often one of the most dangerous and overwhelming times for survivors. During this time, survivors must navigate safety concerns, housing instability, medical care, legal proceedings, financial uncertainty, and the emotional impacts of trauma.

The Domestic Violence Response Team bridges this critical gap by ensuring survivors receive immediate access to advocacy and ongoing support.

Through this partnership:
 Survivors receive immediate emotional support and safety planning.  Law enforcement can connect survivors directly to specialized services.  Survivors are more likely to access counseling, housing, legal advocacy, and community resources.
 Children exposed to violence receive therapeutic support that promotes healing and resilience.
 Families are connected to long-term housing and stabilization services that reduce future crises.

Community Impact
Domestic violence carries significant costs for communities that extend far beyond individual incidents. National research has shown that intimate partner violence contributes to increased healthcare expenditures, emergency medical services, law enforcement response, court costs, lost workplace productivity, homelessness, child welfare involvement, and long-term behavioral health needs.

By investing in a coordinated response model, the City of South Lake Tahoe helps reduce these long-term community costs while improving safety and outcomes for survivors.

The Domestic Violence Response Team allows survivors to access services earlier, reducing barriers to safety and increasing the likelihood that individuals and families can avoid repeated violence, homelessness, or prolonged involvement with emergency systems.

Equally important, the partnership strengthens collaboration between law enforcement, healthcare providers, prosecutors, victim advocates, and community organizations, creating a more efficient and effective public safety response for the entire community.

For nearly two decades, the partnership between the South Lake Tahoe Police Department and VRC has demonstrated that when agencies work together, survivors receive better support, public resources are used more effectively, and our community becomes safer and more resilient. 329
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:8
Agenda Item:

Agreement with Lake Tahoe Unified School District to Provide School Resource Officer for 2026/27 School Year
Executive Summary: This resolution approves a Memorandum of Agreement between the City and Lake Tahoe Unified School District (LTUSD) for the assignment of a School Resource Officer (SRO) during the 2026â€“2027 school year. The current agreement is set to expire, and this renewed MOA will allow the Police Department to continue providing School Resource Officer services to the school district.

The resolution also approves reimbursement from LTUSD in the amount of $101,730.

Requested Action / Suggested Motions:

Responsible Staff Member: Lt. Russell Liles
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
01-Staff_Report_-_School_Resource_Officer_(1) 2026-2027 roberson edit.docx 02-Resolution - School Resource Officer Agreement with LTUSD.docx 03-Exhibit A SRO Agreement with LTUSD.docx
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Council Agenda Report August 11, 2026 Page 2 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: School Resource Officer Agreement
Location: Citywide
Responsible Staff Member: Lt. Russell Liles (530) 542-6120 Background: The South Lake Tahoe Police Department is very supportive of the Lake Tahoe Unified School District and has developed a working partnership with the District by being committed to a variety of programs and services that will continue to reduce truancy, juvenile delinquency, and overall crime in our community. For the past 30 years, one of the ways the Department and the District have partnered together is through the School Resource Officer (SRO) program.

The SRO plays a vital role in promoting a safe and supportive learning environment at South Tahoe High School and provides assistance to other schools in the city as needed. In addition to addressing school-related criminal matters and safety concerns, the SRO builds meaningful relationships with students, acting as a trusted mentor and positive role model. Through daily interactions, the SRO offers support and guidance on a range of issues—from academic and personal challenges to complex situations involving family dynamics or community influences.

The SRO program is a vital resource for both the School District and the broader community. Its positive influence on students and their families continues to make a meaningful impact, contributing to a safer and more supportive environment for everyone.

In 2024, an SRO presentation was completed to the Police Advisory Commission (PAC). The PAC later briefed Council with a Commission report. The PAC expressed their support of the SRO program and the continuous collaboration between LTUSD and the City of South Lake Tahoe to have a police officer in our schools.

Issue and Discussion: This item is before the City Council for approval of the attached Memorandum of Agreement concerning the operation of the School Resource Officer (SRO) Program between the City of South Lake Tahoe Police Department, and the Lake Tahoe Unified School District. The Agreement requires the Police Department to provide one Police Officer for the 2026-27 school year and for the District to reimburse the City in the amount up to $101,730.00 for this officer.

This amount pays the salary, and incentives pay rate of the Police Officer for the nine- month school year.

While this MOU provides for the assignment of and reimbursement for a single School Resource Officer, the Police Department intends to provide a second SRO so that both South Tahoe High School and South Tahoe Middle School have an assigned SRO. 331
Council Agenda Report August 11, 2026 Page 2 of 2
On February 24, 2026 the City Council passed Resolution 2026-021 which authorized an amendment of the 2025-2026 List of Allocated Permanent Positions, increasing police officer positions from 31 to 33 full time employees. This resolution was passed for the purpose of staffing the Marine Safety Unit (Police Boat) with those two full time employees in response to increasing enforcement action by CalPERS on retired annuitant officers jeopardized how the Marine Safety Program was currently staffed. While the boat season and the school season are misaligned, the available off-season hours from the full-time marine safety officers allow flexibility to assign an additional SRO to STMS.

In discussions with LTUSD, they have identified budget constraints that limit their ability to pay for a second SRO at this time; however, they have agreed to modify the basis of their payment for the single SRO. In prior agreements, the SRO reimbursement from LTUSD was a portion of the base rate of a police officer. LTUSD has agreed to pay for nine months (a school year) of the fully burdened police officer rate; that is the MOU at issue here.

The Police Department is of the belief that continuing the SRO program and extending it to STMS improves campus safety and crisis response time, builds positive mentoring/modeling relationships between students and law enforcement, supports prevention and early intervention, strengthens school emergency planning and preparedness, provides education on safety and responsible decision making, and serves as a trusted resource for staff, students, and families.

Financial Implications: There will be no additional burden to the general fund for the School Resource Officer. This position has been budgeted as an existing allocation for the Police Department. The District will reimburse the Department in the amount of $101,730.00.

Once received, these funds will be applied to account # 100 02110 34210 Environmental Considerations: The proposed action is not a “project” subject to review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(4) (creation of government funding mechanisms or government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment).

Policy Implications: This proposed agreement with LTUSD supports the following strategic priorities:

Priority 3 – Ensure Public Safety
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Resolution 2026-XXX August 11, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
August 11, 2026
Memorandum of Agreement with the Lake Tahoe Unified School District for a School Resource Officer (SRO) for the 2026-2027 School Year with Budget for Reimbursement from LTUSD to the City in the amount up to $101,730.00

BACKGROUND
A. The South Lake Tahoe Police Department is very supportive of the Lake Tahoe Unified School District and has developed a working partnership with the District by being committed to a variety of programs and services that will continue to reduce truancy, juvenile delinquency, and overall crime in our community. For the past 30 years, one of the ways the Department and the District have partnered together is through the School Resource Officer (SRO) program.

B. In 2024, an SRO presentation was completed to the Police Advisory Commission (PAC). The PAC later briefed Council with a Commission report. The PAC expressed their support of the SRO program and the continuous collaboration between LTUSD and the City of South Lake Tahoe to have a police officer in our schools.

C. The Agreement between the City of South Lake Tahoe Police Department and the Lake Tahoe Unified School District requires the Police Department to provide one Police Officer for the 2026-2027 school year and for the District to reimburse the City in the amount up to $101,730.00 for this officer. The amount pays the salary and incentives pay rate of the Police Officer’s salary for the nine-month school year BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes and directs the Mayor to execute the SRO memorandum of agreement with LTUSD for the 2026-2027 school year, which is attached hereto as Exhibit “A.”

2. Authorizes budget up to $101,730.00 from the Lake Tahoe Unified School into the Police Special Services account for Fiscal Year 2026-2027 as follows:
10002110-34210 Police Special Services (+) $101,730.00
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Resolution 2026-XXX August 11, 2026 Page 2 of 2
Adopted by the City of South Lake Tahoe City Council on August 11, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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1 MEMORANDUM OF AGREEMENT

OPERATION OF THE SCHOOL RESOURCE OFFICER PROGRAM
JULY 1, 2026 - JUNE 30, 2027
WHEREAS, the Police Department of the City of South Lake Tahoe ("City") desires to make available to the Lake Tahoe Unified School District ('District") the services of one School Resource Officer ("SRO"); and
WHEREAS, the District desires to have said services available for use to fulfill the goal of safe, secure, and drug free schools; and
WHEREAS, the City is willing to provide the personnel resources to operate said program upon the payment of a portion of the costs by the District.

NOW, THEREFORE, for and in consideration of the mutual promises herein set forth, the City of South Lake Tahoe and the Lake Tahoe Unified School District agree as follows:

1. City shall provide one sworn Police Officer to conduct resource programs at school locations to be designated by the School District, as police department personnel deployment allows, and at such times as may be mutually agreed upon between the chief executive officer of the District and the City Manager, of the City or their designees. The City will be responsible for compensation of all police employees who are assigned to conduct resource programs at school locations, including compensation for necessary overtimehours and the health and/or retirement benefits of police employees.

2. The District agrees to reimburse the City for the 2026-2027 school year (from July 1, 2026 to June 30, 2027), an amount not to exceed One hundred-one Thousand Seven Hundred Thirty dollars ($101,730.00). The $101,730.00 is for the salary and incentives pay rate of the Police Officer over a period of nine (9) months.

3. This agreement may be terminated by any party hereto upon ten (10) days written notice, first class mail, postage prepaid, to the chief executive officer of the non-canceling party. Upon such cancellation and subject to the ceiling described in Paragraph two above, City shall be reimbursed for the actual hours expended and administrative charges as of the date of cancellation.

4. District shall reimburse City upon receipt and approval of an invoice showing the hours expended and administrative charges, in accordance with the customary payment processes of the District. The invoices shall be submitted to the District by June 30, 2027.

5. City reserves the right to temporarily withdraw any or all assigned personnel for the duration of an emergency situation that arises. After any withdrawal, assigned personnel shall be returned to their regular assignment as soon as practical. If the withdrawal is protracted, affected positions may be backfilled by the City. Whenever assigned personnel are withdrawn from the District jurisdiction for an emergency assignment, notification shall be provided to the District Superintendent without delay. The Chief of Police or his designee shall have final discretion on emergency reassignment decisions related to any SRO.

6. The relationship between the City and District and their respective employees as provided herein shall be that of an independent contractor. No agency, joint powers agreement, or other relationship is created or intended to be created by this agreement. 335
2 7. The City shall indemnify and defend the District against, and hold harmless from any and all loss, damage and liability for damages, including attorney's fees or other costs of defense incurred by District, whether from damages to or loss of property, or injury to or death of District officers, agents and employees, which shall in any way arise out of or be connected by City's operation hereunder, unless such damage, loss, injury or death shall be caused solely by the negligence of District.

8. The District shall indemnify and defend the City against, and hold harmless from any and all loss, damage and liability for damages, including attorney's fees or other costs of defense incurred by City, whether from damages to or loss of property, or injury to or death of City officers, agents and employees, which shall in any way arise out of or be connected by District's operation hereunder, unless such damage, loss, injury or death shall be caused solely by the negligence of City.

9. This agreement may be terminated by either party upon ten (10) days of written notice, first class mail, postage prepaid, to the following:

To City: Manager
City of South LakeTahoe
1901 Airport Road
South Lake Tahoe, CA
96150
To District: Superintendent
Lake Tahoe Unified School District
1021 Al Tahoe Blvd.

South Lake Tahoe, CA 96150

10. This agreement shall take effect upon the approval of the governing bodies of the parties hereto.

IN WITNESS WHEREOF, this agreement is dated August 11, 2026, in South Lake Tahoe, California.

CITY OF SOUTH LAKETAHOE LAKETAHOE UNIFIED SCHOOL DISTRICT BY:

Dr. Todd Cutler, Superintendent
ATTEST Approved as to Form
Susan Blankenship, CityClerk Sergio Rudin, Interim CityAttorney Cody Bass, Mayor
336
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:9
Agenda Item: Parks Foundation Scholarship Memorandum of Understanding Executive Summary: The South Tahoe Parks Foundation's (Foundation) mission is to protect, enhance and add value to the South Lake Tahoe Community Parks and Recreation facilities and programs by developing and supporting community sponsorships and partnerships. The Foundation and City desire to collaborate on a scholarship program to be administered by the Parks & Recreation Department under guidelines established in the proposed Memorandum of Understanding. This scholarship program would be made available to community members to help defray the costs of City recreation programs, event registration and passes for the Multigenerational Recreation & Aquatics Center.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Scholarship Memorandum of Understanding with the South Tahoe Parks Foundation.

Responsible Staff Member: John Stark, Director of Parks & Recreation Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
01-Staff_Report_-_Parks_Foundation_Scholarship_MOU.docx Foundation_Scholarship_MOU_7.16.26-c1.docx
03-Recreation Scholarship Application.docx
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Council Agenda Report- August 11, 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: South Tahoe Parks Foundation Scholarship MOU
Location: New Multigenerational Recreation & Aquatics Center Responsible Staff Member: John Stark, Director of Parks & Recreation Background: The South Tahoe Parks Foundation's (Foundation) mission is to protect, enhance and add value to the South Lake Tahoe Community Parks and Recreation facilities and programs by developing and supporting community sponsorships and partnerships.

The Foundation and City desire to collaborate on a scholarship program to be administered by the Parks & Recreation Department under guidelines established in the proposed Memorandum of Understanding (MOU). This scholarship program would be made available to community members to help defray the costs of City recreation programs, event registration and passes for the Multigenerational Recreation & Aquatics Center.

Issue and Discussion:. Staff requests that the City Council approve the Memorandum of Understanding (MOU) with the South Tahoe Parks Foundation and authorize the Mayor to execute the agreement. Approval of the MOU will establish a partnership under which the Foundation will solicit and accept donations to fund recreation scholarships, while the City's Parks & Recreation Department will administer the scholarship program in accordance with the eligibility criteria and procedures established in the MOU.

Scholarships will be available to eligible community members to help offset the cost of qualifying recreation programs, event registrations, and Multigenerational Recreation & Aquatics Center passes. Individual scholarship awards will be limited to a maximum of $200 per recipient annually, subject to available funding.

The MOU establishes administrative and financial controls to ensure transparency and accountability. Scholarship funds received from the Foundation will be restricted exclusively for scholarship purposes. Scholarship eligibility and award decisions will be made by City staff in accordance with the adopted program guidelines, ensuring a fair and consistent application process. The City will maintain records of scholarship awards, perform an annual reconciliation of scholarship funds, and provide periodic reports to the Foundation documenting scholarship expenditures, remaining balances, and program utilization. These measures provide appropriate oversight and accountability for both the City and the Foundation.

Financial Implications: Donations would be accepted by the Foundation and transferred to the City annually to support scholarships. Donated funds will initially be deposited into Recreation 338
Council Agenda Report- August 11, 2026 Page 2 of 2
Center Facilities and Operations custodial account 704-04290-36280 (Contributions and Donations). At the end of each fiscal year, funds corresponding to approved scholarship expenditures will be transferred to General Fund Recreation Center account 100-04220-36364.

Individual awarded scholarships will be limited to $200 annually. Any remaining funding would be rolled over to the funds available from the Foundation to the City for scholarships for the following year. The City would report to the Foundation annually about scholarship funds received, awarded, and carried forward.

Environmental Considerations: The proposed action accepting grant funds is not a “project” under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(2) because it is a continuing administrative or maintenance activity such as purchases for supplies and personnel-related actions.

Policy Implications: 7.7 Continue to improve access for people of all abilities to all public spaces. 339
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Recreation Scholarship Application (DRAFT)
Program Overview
The South Lake Tahoe Parks & Recreation Scholarship Program helps ensure that financial barriers do not prevent community members from participating in recreation opportunities.

Scholarships are funded through the South Tahoe Parks Foundation and are awarded based on financial need and available funding.

Approved applicants may receive up to $200 per individual per year to support participation in eligible Parks & Recreation programs and activities.

Scholarship funds may be used for:
 Recreation programs and classes
 Eligible Parks & Recreation events
 Multigenerational Recreation & Aquatics Center passes Applicant Information
Applicant Name: ______________________________________
Date of Birth: ________________________________________ Parent/Guardian Name (if applicant is under 18):

Address: ____________________________________________
City / State / Zip: ____________________________________ Phone Number: ______________________________________
Email Address: ______________________________________
346
Household Information
Total number of people living in household:
☐ 1
☐ 2
☐ 3
☐ 4
☐ 5
☐ 6
☐ 7
☐ 8+
Total annual household income (before taxes):
$ ______________________
Scholarship Request
Please list the program(s), event(s), or pass discount you would like to use the scholarship toward.

Program/Event/Pass Session Date Fee
Total amount requested: $ ___________________
(Maximum scholarship award is $200 per individual per year.) 347
Required Documentation
Please attach one of the following to verify household income:
☐ Most recent tax return
☐ Two recent pay stubs
☐ Proof of public assistance (CalWORKS, SNAP, Medi-Cal, etc.) ☐ Other income documentation ____________________
☐ Hardship Statement (please briefly describe you situation and why financial assistance is needed ______________________
Sensitive information such as Social Security numbers may be blacked out.

Program Expectations
Scholarship recipients agree to the following:
 Scholarship funds are non-transferable and non-refundable.  Scholarship approvals are valid for up to 12 months and subject to available funding.  Scholarships may only be used for eligible Parks & Recreation programs, events, or passes.
 Unused scholarship funds will expire after 12 months from when they were allocated.  Scholarships may not be used for facility rentals.
 Approval amounts may vary depending on household income and program availability.  Submission of this application does not guarantee approval.

Certification
I certify that the information provided in this application is true and correct to the best of my knowledge. I understand that submitting false information may result in denial or revocation of scholarship assistance.

Applicant / Parent or Guardian Signature
Signature: ____________________________________________ 348
Date: ________________________________________________
349
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:10
Agenda Item: Acceptance of FAA Grant and Caltrans AIP Grants in the amount not to exceed $561,749.00.00 for Airport Runway 18/36 Pavement Maintenance and Award of Contract for Airport Pavement Maintenance to American Road Maintenance, Inc. in Amount of $433,140 Executive Summary: Lake Tahoe Airport is looking to extend the life of the current Runway 18/36 pavement through a pavement maintenance grant and local funding. This project will consist of crack seal, seal coat, and paint to help continue the life of the pavement until replacement. The Airport would like to award $433,140.00 to American Road Maintenance inc. for this project. Budget appropriations will include a 10% Contingency. The Federal Aviation Administration (FAA), which includes Airport Improvement Program (AIP) money amount will be $535,000.00, with the state matching up to 4.5 percent of the AIP money, which will be $26,749.00. Finally, the Airport's total amount out of pocket with contingency will be $57,728.00
Requested Action / Suggested Motions: 1) Pass a Resolution authorizing the Airport Manager to Accept FY 2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant (3-06-0249- 053-2026) in the amount of $535,000, upon award accept FY 2026 Caltrans AIP Matching Grant for Lake Tahoe Airport in the amount of $26,749, and to authorize the Finance Director to appropriate additional project funding for the Runway 18/36 Pavement Preservation Project; and 2) Pass a motion authorizing and directing the Mayor to execute an agreement with American Road Maintenance, Inc. for Airport Pavement Rehab for a total not to exceed amount of $433,140.00.

Responsible Staff Member: Milan Jevic, Acting Airport Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Sergio Rudin, Interim City Attorney
Attachments:
01-Staff_Report_-
_Acceptance_of_FAA_Grants_and_Contract_with__American_Road_Maintenace_2.docx 03-TVL AIP 053 BID TAB PACKAGE
04-2026 TVL AIP 053 Runway Pavement Maintenance Project American Road Maintenance Contract Agreement
02-RESOLUTION TO ACCEPT FAA AIP-CALTRANS GRANTS
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Council Agenda Report August 11 2026 Page 1 of 2
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Acceptance of FAA Grant and Award of Construction Contract for Airport Pavement Maintenance to American Road Maintenance, Inc.

Location: Airport, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150 Responsible Staff Member: Milan Jevic, Acting Airport Manager Background: The Lake Tahoe Airport (or “TVL” or the “Airport”) is a historically significant and important transportation facility for the City of South Lake Tahoe and the surrounding region. The Airport directly impacts the area’s economic vitality as an essential transportation resource.

The existing pavements throughout the airport include Runway 18/36, parallel taxiway and adjoining taxiway connectors, and general aviation aprons. Each of these airfield pavements was initially constructed in the 1950s. Runway 18/36 was last reconstructed in 2008. This project shall consist of asphalt pavement maintenance on Runway 18/36, and the runway blast pads. The proposed maintenance for these asphalt pavement areas includes the routing and filling of cracks greater than ¼” inch in width with crack sealant, application of an asphalt-based surface treatment, and application of pavement markings. The proposed periodic maintenance will mitigate pavement cracking and provide a surface treatment resistant to UV rays, water and oxidation.

Staff would like to extend the existing runway pavement’s useful life, maintain the pavement condition for the safe operation of aircraft, and minimize the potential for foreign object debris (FOD) and other environmental issues. The Runway 18/36 Pavement Preservation project will be designed by Consultant Jviation, a Woolpert company, under Amendment 8, which was authorized and executed on March 24, 2026, pursuant to Resolution No. 2026-032. The project will be constructed in accordance with current requirements, regulations, rules, policies, grant assurances, and Advisory Circulars (ACs). The plans, specifications, and bid addendum 1 for the Runway 18/36 Pavement Maintenance Project were approved by the City Engineer pursuant to the authority granted in Resolution 2006-066.

Issue and Discussion: The pavement rehab project was advertised on Planet Bids on April 2, 2026 after City Council approval to apply for the grants was given in April 2026 by unanimous decision 5-0.

The City received six (6) bids. Bids were opened and publicly read on May 4, 2026 and the lowest responsive and responsible bidder was American Road Maintenance, Inc. for $433,140.00 for Base Bid.

In addition to the construction contract, the project will incur an estimated $1,434 cost for the required invitation for bid advertising. Design services under Amendment 8 with Jviation, a Woolpert Company, totaled $128,583. The total budget appropriation for the design contract was $141,441, which included 351
Council Agenda Report August 11 2026 Page 2 of 2
10% contingency. The design costs were initially funded from the Airport cash balance and will be reimbursed through FAA and Caltrans grant funding.

Upon execution of FAA grant award, the Lake Tahoe Airport recommends awarding the Construction Contract to American Road Maintenance, Inc. for the base bid and accept the federal and state grant applications for a total project amount of $563,157.00, plus 10% contingency in the amount of $56,320.00.

The Federal Aviation Administration allows general aviation airports to appropriate 95% Federal share for Airport Improvement Program grants and requires the airport sponsor to contribute a 5% match from a combination of state or local sources. The California Transportation Commission, pursuant to the Public Utilities Code section 21683.1, provides 4.75% of Federal Aviation Administration grants to airports as matching funds, certifying local funding availability of 0.25% of total project costs.

The Interim Airport Manager recommends accepting a grant application from the FAA for $535,000.00 of Non-primary Entitlement of FY 2026 AIP funding.

Staff also plans to submit and accept a matching grant application to CALTRANS for the update of the Lake Tahoe Airport Runway 18/36 Pavement Maintenance in the amount of $26,749.00 (4.75%). The application for federal and state grants has already been approved by the council, as well as the authorization to contract with the Consultant Jviation, a Woolpert Company for design, bidding, and construction management.

Staff Recommendation:

Pass a Resolution approving and authorizing the Interim Airport Manager to accept all FAA grants (AIP and BIL) for the construction of pavement maintenance project. Also, allow the Airport Manager to accept the Caltrans grant for the same project and award the construction contract to American Road Maintenance, Inc. upon execution of all grant funding and budget appropriation.

Financial Implications: This project has been approved by the FAA and is looking for acceptance of award and for authorization of the Finance Director to appropriate the budget in account# 501-80052 as follows:
2026 AIP Grants: Lake Tahoe Airport Runway 18/36 Pavement Maintenance Project cost (Expenses)
Construction Contract: $433,140
Design Services (Jviation, a Woolpert Company): $128,583.00 Bid advertising: $1,434
Contingency for Project Construction and Design (10%): $56,320 Total Project Appropriations Required: $619,477
Less:

Previously Appropriated (Design Services): $141,441
Additional Appropriations Requested: $478,036
Project Revenues
-FAA AIP = $535,000.00
-State= $26,749.00
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Council Agenda Report August 11 2026 Page 3 of 2
Total Airport net cost after reimbursement of all monies is $57,728.00
The entire project will be funded by federal, state and Airport Enterprise funds.

NO GENERAL FUNDS WILL BE USED
Environmental Considerations: The project is exempt from review under CEQA Guidelines section 15301(d) (Existing Facilities - restoration or rehabilitation of deteriorated or damaged facilities to meet current standards of public health and safety).

Policy Implications: This pavement maintenance project will extend the useful life of the airfield pavements until the next rehabilitation and reconstruction project in 5-7 years. 353
Total Base Bid Cost (Schedule I)
Compensable Delay Total Base Bid Cost (Schedule I) plus Compensable Delay - Denotes apparent and responsible low bidder
√√
1,458,377.50$
Q&D Construction, LLC.
√√√√√√
√
Document 00465 - Non-Lobbying Certification √ √
√√
Document 00440 - Business and Professions Code Sections 7028.15 and 7031 Statement √√Addendum No. 1 √ √
√
Public Works Contract No. 501852, Formal Bid No. 26-501852-BN1 Document 00466 - Disclosure of Lobbying Activities √ √ √ √
√ √√
Document 00450 - Bidder's Statement of Financial Responsibility, Technical Ability and Experience √ √√
√ √ √√
Document 00435 - Worker's Compensation Certification √ √√Document 00432 - Non-Collusion Declaration √
√
√√√√
CR Contracting, LLC.
√√ √
√√√√
√√√
√
Document 00400 - Bid Proposal Document 00424 - CARB CRC Compliance Schedule I $ 433,140.00 $ 498,861.41 √ √
√
√
Document 00430 - Debarment and Suspension Certifications √Document 00420 - Designation of Subcontractors √ √ √√
√ √
Document 00425 - Self-Performance Declaration
DATE: May 4, 2026
Engineer's Estimate
√
Document 00423 - Verification of DIR Compliance √ √
Hi-Lite Airfield Services, LLC.
√ √
√
Lake Tahoe Airport
South Lake Tahoe, CAAIP PROJECT NUMBER: 3-06-0249-054-2026TIME: 10:00 A.M. (LOCAL TIME) √
√

BID OPENING
American Road
Maintenance Inc.

Document 00410 - Bidder's Bond
Base Bid Schedule I: Runway 18/36 Pavement Maintenance
Maxwell Asphalt, Inc.
√√√
√ √ √ √
Sierra Nevada Construction,
Inc.
√
√√
√
$ 523,039.00 $ 498,212.50
√√
√
√
√
√ √
$ 603,947.00
√
Document 00476 - Buy American Certification √ √ √
Document 00478 - Buy American Waiver Request √ √ √
Document 00477 - Certificate of Buy American Compliance for Manufactured Products √ √ √ √ √
Document 00479 - Buy American Conformance Listing √ √ √ √ √Document 00490 - Certification of Offeror/Bidder Regarding Tax Delinquency and Felony Conviction √ √ √ √ √Document 00635 - Warranty/Guaranty Form √ √ √ √ √Document 00640 - Acknowledgement of City Code √ √ √ √ √ Document 00650 - Bid Document Certification √ √ √ √ √
√
$ 498,812.50 $ 499,194.41 $ 604,007.00
$ 558,377.50$ 558,377.50
√
$ 900,000.00
√√√
$ - $ - $ 600.00 $ 333.00 $ 60.00
$ 523,039.00 $ 433,140.00
√
$ 523,039.00 $ 433,140.00 $ 498,212.50 $ 498,861.41 $ 603,947.00 √√√√
√√√√√√√√√√
$ 16,179,620.00$ 60,000.00$ 16,239,620.00

TABULATION OF BIDS
√√√√
$ 16,179,620.00
1 354
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CITY OF SOUTH LAKE TAHOE

DIVISION OF THE AIRPORT

AGREEMENT
DOCUMENT 00500 - AGREEMENT
City Of South Lake Tahoe

DIVISION OF THE AIRPORT

AGREEMENT
for
Runway 18/36 Pavement Maintenance
PWC 501852
CITY BID NO. 26-501852-BN1
FEDERAL AID PROJECT NO. 3-06-0249-053-2026
THIS AGREEMENT is made and entered into this 12th day of August, 2026, by and between the City of South Lake Tahoe, a political subdivision of the State of California, herein designated “City”, and American Road Maintenance, Inc., herein designated as “Contractor.” WITNESSETH, that the City and the Contractor, in consideration of the mutual covenants hereafter set forth, agree as follows:

ARTICLE 1 — THE WORK
Contractor agrees to furnish all labor, tools, equipment, facilities, materials, transportation and services necessary to perform and complete, in a good and workmanlike manner, the Runway 18/36 Pavement Maintenance, as required pursuant to the Contract Documents.

ARTICLE 2 — COMMENCEMENT AND COMPLETION
The Work to be performed under this Agreement shall commence at the time as specified in the Notice to Proceed, and the Contractor shall diligently undertake the performance of the obligations as set forth in the Contract Documents to achieve Final Completion of the Work (as defined at Section 9.9 Special Provisions) within 8 calendar days after the date commencement of the Work is authorized as set forth in the Notice to Proceed (the “Contract Time”). No grading or excavation or other land disturbance will be allowed between October 15th and May 1st; all Work shall be performed after the issuance of the Notice to Proceed, and Final Completion achieved within the contract time as set forth in these Bid Documents.

The City and the Contractor recognize that time is of the essence of this Agreement and that the City will suffer financial loss if the Work is not completed within the time specified herein, 355
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plus any extensions thereof allowed in accordance with the Contract Documents. The City and Contractor also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by the City if the Work is not completed within the Contract Time. Accordingly, instead of requiring any such proof, and pursuant to the Contract Documents, the City and the Contractor agree that as liquidated damages (but not as a penalty), the Contractor shall pay the City the sum of $1,500 for each calendar day beyond Final Completion (per Document 00100, Article 1.04.A.3).

In accordance with the Contract Documents, including, without limitation Document 00400.4.2 (“Bid Proposal”), the daily amount that Contractor may charge to the City for all delay costs, direct and indirect (and inclusive of all expenses and damages, including, without limitation, jobsite and home office overhead costs and extended general conditions) applicable to the first sixty (60) calendar days of Compensable Delay, if any, is zero dollars, the amount set forth by Contractor in Document 00400.4.2 (“Bid Proposal”). This sum shall represent the exclusive and sole amount (i.e., payment in full for any and all direct and indirect delay costs) that Contractor, on behalf of itself and subcontractors and suppliers, of every tier, shall receive for any and all Compensable Delay(s) during the first sixty (60) calendar days of actual, Compensable Delay at the Project. Delay costs that may arise from Compensable Delay, if any, beyond the first sixty (60) calendar days of a Compensable Delay, if allowable, shall thereafter be governed by, and subject to, the applicable provisions of Sections 8 and 9 of the Standard Specifications, as modified by the Special Provisions, and the Contract Documents.

ARTICLE 3 — CONTRACT PRICE
The City agrees to pay, and the Contractor agrees to accept, in current funds for the performance of the Work pursuant to the Contract Documents, the Contract Sum for the completion of the Work in accordance with the Contract Documents as follows:

Base Bid Schedule I (Federal): Runway 18/36 Pavement Maintenance Item
No.

Spec.

No. Description Unit of Measure
Est.

Qty Unit Cost ($) Total Cost ($)
1 C-105a Mobilization (10% Max) LS 1 $43,000.00 $43,000.00 2 P-101a Routed Crack Seal LF 2,200 $2.00 $4,400.00
3 P-101b Reseal Existing Crack Seal LF 33,000 $1.30 $42,900.00 4 P-101c Isolated Asphalt Pavement
Repair SF 30 $100.00 $3,000.00
5 P-608-Ra Asphalt Surface Treatment
with Aggregate SY 91,000 $2.10 $191,100.00
6 P-608-Rb Asphalt Surface Treatment
without Aggregate SY 9,250 $2.00 $18,500.00
7 P-608-Rc Runway Friction Testing LS 1 $5,000.00 $5,000.00 8 P-620a Temporary Pavement
Markings SF 1,120 $2.00 $2,240.00
9 P-620b Permanent Pavement
Markings SF 81,000 $1.50 $121,500.00
10 P-620c Obliterate Existing Pavement
Markings SF 300 $5.00 $1,500.00
TOTAL CONTRACT SUM$__________ 433,140.00___
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For the Total Contract Sum of Four Hundred Thirty Three Thousand One Hundred Forty dollars and Zero cents.

The above Total Contract Sum includes all allowances, if any, provided for in the Contract Documents.

Compensation for Unit Price Items shall be based upon the unit prices stated in the above schedule multiplied by the actual quantities or units of work and materials performed or furnished.

Unit prices paid by the City may change depending on actual quantities or units of work completed in accordance with the Contract Documents.

ARTICLE 4 — PREVAILING WAGES
Pursuant to the provisions of California Labor Code, Sections 1770 to 1780, inclusive thereof, the Contractor, and any subcontractor, of any tier, shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations.

Attention is directed to the federal minimum wage rate requirements as predetermined by the United States Secretary of Labor. If there is a difference between the minimum wage rate predetermined by the Secretary of Labor and the prevailing wage rate determined by the Director of Industrial Relations for similar classifications of labor, the Contractor and Subcontractor(s) shall pay not less than the higher wage rate.

In compliance with Senate Bill 854 and the California Labor Code, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors must submit their certified payroll records directly to the Division of Labor Standards Enforcement Compliance Monitoring Unit through the electronic certified payroll reporting (eCPR) system, as well as to the City.

Pursuant to the provisions of California Labor Code Section 1773.2, the Contractor is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the Work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the City's office. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this public works contract as required by Labor Code Section 1774. These rate determinations are found on the State of California Department of Industrial Relations' website at: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

ARTICLE 5 — CONTRACT DOCUMENTS
The Agreement includes and incorporates by reference the Contract Documents for the Project, which consists of the following documents:
(a) Notice to Bidders (Document 00100);
(b) Instructions to Bidders (Document 00200);
(c) Bid Proposal (Document 00400);
(d) Bidder's Bond (Document 00410);
(e) Designation of Subcontractors (Document 00420);
(f) Verification of Contractor and Subcontractor DIR Registration (00423) 357
[Type here]
(g) Self-Performance Declaration (Document 00425);
(h) Debarment and Suspension Certifications (Document 00430); (i) Non-Collusion Declaration (Document 00432);
(j) Worker's Compensation Certification (Document 00435); (k) Business and Professions Code Sections 7028.15 and 7031 Statement (Document 00440);
(l) Bidder's Statement of Financial Responsibility, Technical Ability and Experience (Document 00450);
(m) Equal Employment Opportunity Certification (Document 00460); (n) Non-Lobbying Certification (Document 00465);
(o) Disclosure of Lobbying Activities (Document 00466); (p) Construction Contract DBE Commitment (Document 00471); (q) DBE Information – Good Faith Efforts (Document 00475); (r) Agreement (Document 00500);
(s) Payment Bond Form (Document 00610);
(t) Performance Bond Form (Document 00620);
(u) Sample Escrow Agreement for Security Deposits In Lieu of Retention (Document 00630);
(v) Warranty/Guaranty Form (Document 00635);
(w) Acknowledgment of City Code (Document 00640);
(x) Bid Document Certification (Document 00650);
(y) The Standard Specifications of the State of California, Department of Transportation, dated 2023; the Standard Plans of the State of California, Department of Transportation, dated 2023, and the South Lake Tahoe Public Improvement and Engineering Standards;
(z) Special Provisions (which incorporate by reference, and, as specified, modify the Standard Specifications of the State of California, Department of Transportation, dated 2023; the Standard Plans of the State of California, Department of Transportation, dated 2023, and the South Lake Tahoe Public Improvement and Engineering Standards) (Document 00700);
(aa) Supplemental Conditions (Document 00800), if any;
(bb) General Requirements, if any;
(cc) Construction Progress Documentation (Document 01300); (dd) Technical Specifications;
(ee) Contract Drawings;
(ff) Addenda (number 1, inclusive; and
358
[Type here]
(gg) Permits from other agencies as may be required by law.

Exhibits to this Agreement are enumerated as follows:
• Accepted Contractor’s Bid attached hereto as Exhibit A; • Escrow Bid Document Certification attached hereto as Exhibit B; and • Insurance Certificates and Endorsements as Exhibit C.

ARTICLE 6 — WORKERS’ COMPENSATION
Contractor shall take out and maintain during the life of the Agreement, adequate and sufficient workers’ compensation insurance for all Contractor’s employees employed at the site of improvements, and, if any Work is sublet, Contractor shall require each subcontractor similarly to provide workers’ compensation insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by Contractor. If any class of employees engaged in Work under this contract at the site of the Project is not protected under workers’ compensation law, Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify the City for any damage resulting to it from failure of either Contractor or any subcontractor to take out or maintain such insurance.

By its signature upon this Agreement, Contractor certifies that it has carefully reviewed and is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation, or to undertake self-insurance in accordance with the provisions of the labor Code. Contractor, as a condition precedent to the commencement of its Work pursuant to the Agreement, shall comply with such provisions.

ARTICLE 7 — INDEMNITY AND INSURANCE
To the fullest extent permitted by law, and in strict accordance with the Contract Documents, Contractor shall defend, indemnify, and hold harmless the City, its officials, officers, City Council members, employees, agents, the Architect/Engineer, the Project Manager and the Project consultants, and their respective principals, officers and employees, and each of them, of and from any and all claims, demands, suits, causes of action, damages, costs, expenses, attorneys' fees, losses, or liability, in law or in equity, of every kind and nature whatsoever related to, arising out of, or in connection with, Contractor's operations to be performed under this Agreement, and as otherwise set forth in Contract Documents, including, without limitation, Section 7-1.05A of the Standard Specifications, as modified by Section 7.11 of the Special Provisions. The obligations of defense and indemnity set forth in this Article, and in the Contract Documents, shall not be limited by any insurance requirements or obligations pursuant to the Contract Documents. The obligations arising from this Article shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity (including all duties to defend), which would otherwise exist as to a party, or person described elsewhere in the Contract Documents.

Contractor shall maintain the insurance coverage described in Section 7-1.06 of the Standard Specifications, as modified by Section 7.12 of the Special Provisions, throughout the performance of the Agreement, including any maintenance, warranty and/or guaranty periods.

This Agreement shall not be operative until evidence of such insurance has been provided to, and approved by, the City as to form, amount, and carrier. Contractor shall not allow any subcontractor 359
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to commence Work at the Project until subcontractor provides evidence to Contractor and City that subcontractor has obtained insurance acceptable to the City.

ARTICLE 8 — NOTICES
Whenever any provision of the Contract Documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the address listed below:

Notices required to be given to City: Notices required to be given to Contractor:

Public Works Director/City Engineer American Road Maintenance, Inc.

City of South Lake Tahoe ______________________________________ 1740 D Street 4554 E Eco Industrial Pl.

South Lake Tahoe, CA 96150-6251 ______Tucson, AZ 85756_________________ Notices required to be given to any surety(ies):

ARTICLE 9 — MISCELLANEOUS

9.1 Terms. Terms used in this Agreement will have the meanings indicated in the Contract Documents.

9.2 Assignment. No assignment by a party hereto of any rights under or interests in the Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

9.3 Successors and Assigns. City and Contractor each binds itself, its partners, successors, assign, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

9.4 Severability. Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

9.5 South Lake Tahoe City Code. Contractor acknowledges that all pertinent provisions within the South Lake Tahoe City Code are incorporated by reference as though set forth in full herein, and, further, the failure of Contractor or any subcontractor, of any tier, to comply with any of its/their obligations under the Contract Documents, or the requirements of the South Lake Tahoe City Code, or any other applicable law, code, statute, or regulation, shall be deemed a material breach of the Agreement.
360
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9.6 Third Party Beneficiary. Contractor expressly acknowledges the City's status as a third party beneficiary solely with respect to the performance to be rendered under each subcontract, of any tier, upon the Project, and, as a result, Contractor acknowledges that City possesses, inter alia, the rights enumerated within the South Lake Tahoe City Code as to the enforcement of obligations under subcontracts of any tier.

9.7 Regulatory Requirements. Contractor acknowledges that the Project is subject to requirements and regulations issued on behalf of various governmental and/or regulatory bodies, including, without limitation, the Lahontan Regional Water Quality Control Board and the Tahoe Regional Planning Agency, among others. Contractor agrees to fully and promptly comply with any and all requirements and regulations issued on behalf of such entities.

9.8 Governing Law. This Agreement and the Contract Documents shall be deemed to have been entered into in the County of El Dorado, State of California, and governed by California law. By entering into this Agreement, the Contractor consents and submits to the jurisdiction of Courts of the State of California, County of El Dorado, over any action of law, suit in equity, and/or other proceeding that may arise out of the Contract Documents.

IN WITNESS HEREOF, the said City of South Lake Tahoe, State of California, has caused this Agreement to be executed by its Mayor in its behalf, and the said Contractor has signed this Agreement the day and year first above written.

CITY OF SOUTH LAKE TAHOE Contractor: American Road Maintenance, In By By
Cody Bass, Mayor,
City of South Lake Tahoe,
State of California Title

Business License No.

ATTEST: APPROVED AS TO FORM:

By By
Susan Blankenship, City Clerk City Attorney
City of South Lake Tahoe City of South Lake Tahoe
END OF DOCUMENT 00500
361
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Exhibit A
Contractor’s Accepted Bid
362
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Exhibit B
Escrow Bid Documentation Certification
363
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Exhibit C
Insurance Certificates and Endorsements
364
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365
Resolution 2026-XXX August 11, 2026 Page 1 of 3
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
August 11, 2026
Authorizing the Airport Manager to Accept FY 2026 Federal Aviation Administration Airport Improvement Program (AIP) Grant (3-06-0249-053-2026) in the amount of $535,000, upon award accept FY 2026 Caltrans AIP Matching Grant for Lake Tahoe Airport in the amount of $26,749, and to authorize the Finance Director to appropriate additional project funding for the Runway 18/36 Pavement Preservation Project

BACKGROUND
A. The Airport Manager is requesting to accept a 2026 AIP grant in the amount of $535,000 to fund the Runway 18/36 Pavement Maintenance Project with the FAA. This project will be funded 95% from the FAA ($535,000) and 4.75 % from Caltrans ($26,749), which will leave the City’s contributions at 0.25% ($1,408).

B. The Airport Manager requests authority to submit a California Department of Transportation Airport Improvement Program Matching Grant application in the amount of $26,749, execute a grant agreement with the California Department of Transportation Aeronautics Division, accept the allocation of grant funds, and certify the availability of the City’s 0.25% share of total AIP project cost matching funds.

C. The California Transportation Commission has adopted the 2025 Aeronautics Program for airport improvement projects and the Federal Aviation Administration San Francisco Airports District Office has accepted the 2026 Lake Tahoe Airport Capital Improvement Program.

D. The California Department of Transportation, pursuant to the Public Utilities Code and California Aid to Airports Program (CAAP) regulations, requires local government approval authorizing the application and certifying the availability of 0.25% total AIP project matching funds.

E. The Federal Aviation Administration under Title 49 § 47171, et seq. allows for general aviation airports to appropriate a 95% Federal share for Airport Improvement Program grants and requires the airport sponsor to contribute 5% match from a combination of state or local sources.

F. The Airport Manager recommends that the City of South Lake Tahoe, California submit an application for South Lake Tahoe Runway 18/36 Pavement Maintenance Project, which is included in the 2026 Caltrans Aeronautics Program and 2026 FAA Airport Capital Improvement Plan at the Lake Tahoe Airport.
366
Resolution 2026-XXX August 11, 2026 Page 2 of 3
G. The pavement rehab project was advertised on Planet bids on April 2, 2026. The city received three (3) bids. Bids were opened and publicly read on May 4, 2026 and the lowest responsive and responsible bidder was American Road Maintenance, Inc. for $433,140.00 for Base Bid. The total construction cost, including required invitation for bid advertising costs, is $434,574. The total project budget, including design services and a 10 percent contingency, is $619,477, of which $141,441 has previously been appropriated from the Airport cash balance. Additional appropriations in the amount of $478,036 are required to complete the project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, by the City Council of the City of South Lake Tahoe that:

1. The City Council authorizes the Airport Manager to accept the allocation of Airport Improvement Plan funds for the Project at the Lake Tahoe Airport not to exceed $535,000.00.

2. The City Council authorizes the Airport Manager to accept the allocation of State AIP Matching funds for the project in the amount of not to exceed $26,749.00 and Authorizes execution of an AIP Matching Grant Agreement for this project.

3. The City Council authorizes the Airport Manager to sign any documents required to apply for and accept these subject funds on behalf of the City of South Lake Tahoe.

4. The City Council authorizes the Finance Director to appropriate the budget in account 501- 80052 as follows:
33112 FAA Revenue: $535,000.00
33214 State DOT Match: $26,749.00
48030 Construction Expense: $478,036

5. The City Council directs that the City’s match of 0.25% for AIP and other costs, not to exceed $57,728.00, will be paid by the Airport Cash Balance.

6. Adopted by the City of South Lake Tahoe City Council on August 11, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
_____________________________ Date:____________
Cody Bass, Mayor
Attest:
____________________________
367
Resolution 2026-XXX August 11, 2026 Page 3 of 3
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
368
City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, Interim City Manager
__________________________________
Meeting Date: August 11, 2026
Agenda Item #:11
Agenda Item: Approval of Amendment No. 3 to Professional Services Agreement (C-283-2025) with Sierra Con for Construction Management Services for the Energy Upgrades Project.

Executive Summary: The City entered into a contract with Willdan Energy Solutions in November 2024 for the City-Wide Energy Savings Project, and construction began in 2025. The City contracted SierraCon to provide construction management services for the project. The Energy Upgrades Project has been more challenging to manage that many of our other projects including the Multigenerational Recreation and Aquatic Center. Recent hirings in Public Works have relieved some of the resource constraints. However, The City now seeks to close out the contract with SierraCon and this amendment will modify the end date for the contract and the final compensation amount.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with SierraCon for an additional $88,601.06 to cover additional construction management services related to the Energy Upgrades Project for a total not-to-exceed amount of $118,466.06 and to end the services provided by SierraCon and to close out the contract with a final payment to compensate for the services provided by SierraCon through July 31, 2026.

Responsible Staff Member: Branden Gardella, Project Manager Public Works Reviewed and Approved By: Mohammad Qureshi, Director of Public Works Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney Attachments:
03_SierraCon Exhibit A.pdf
04_Combined original contract and amendments 1 and 2.pdf 04_Combined original contract & amendments 1&2.pdf
01_StaffReport-Amendment_3-c1.docx
02_SierraCon_CM_Amendment3 (1)-c1.docx
369
Council Agenda Report August 11, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: August 11, 2026
Title: Approval of Amendment No. 3 to Professional Services Agreement C-283- 2025 with Sierra Con for Construction Management Services for the Energy Upgrades Project
Location: City-Wide.

Responsible Staff Member: Branden Gardella, Project Manager, Public Works BACKGROUND: The City-Wide Energy Savings Design-Build Project (Energy Upgrades Project) was contracted with Willdan Energy Solutions in November 2024. Construction efforts began in 2025. Due to the complexity of the project and limited available staff resources to effectively manage the implementation of the project, the City contracted SierraCon to provide construction management services within the authority of the Director of Public Works & City Manager.

The original contract has been amended twice to extend the termination date of the contract and to increase compensation. Amendment No. 1 extended the termination date to February 28, 2026. and increased the total compensation by $19,913. Amendment No. 2 extended the termination date to October 15, 2026. Amendment No. 2 was also increased the contract budget by approving a change order for $30,135.

Construction management services are integral to administration of an active capital project, including coordination, documentation, field oversight, schedule support, and continuity between prior project decisions and ongoing work.

Issue and Discussion: Initially the contract with SierraCon was intended to serve as a short term bridge to until Public Works hired new project managers to alleviate constraints on staff resources. However, the hiring process took much longer than anticipated and the services provided by SierraCon were extended. By the time a new project manager was hired and then started the position in late March 2026, SierraCon had developed intuitional knowledge about the project that was difficult to let go of.

The Energy Upgrades Project has been more challenging to manage that many of our other projects including the Multigenerational Recreation and Aquatic Center. The Energy Upgrades Project has required construction management support to assist with coordination, documentation, field oversight, and schedule administration during active implementation.
370
Council Agenda Report August 11, 2026 Page 2 of 3
Given these challenges, had hoped to extend SierraCon through the end of the Energy Upgrades Project. In the subsequent review of a proposed amendment which would have come before council for approval, irregularities in the procurement of the services from SierraCon were identified. It was determined that extending the contract through the end of the Energy Upgrades Project was not the appropriate course of action.

Therefore, the purpose of this amendment is to end the services provided by SierraCon and to close out the contract with a final payment to compensate for the services provided by SierraCon through July 31, 2026.

Amendment 3 as attached revises the contract end date to July 31st to match the end of services provided and increase the compensation to compensate for work performed.

Financial Implications: Amendment No. 3 increases compensation by $58,476.06 , resulting in a revised total not-to-exceed contract amount of $118,466.06. There is currently sufficient funding available in Account No. 30160085-48033; therefore, no additional appropriation is needed at this time.

Environmental Considerations: This action is not a “project” subject to environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15378(b)(5) (organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.).

Policy Implications: The Energy Upgrades Project met several strategic priorities that have since been replaced with others.
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City of South Lake Tahoe – SierraCon
PSA Amendment No. 3 to Master Agreement
City of South Lake Tahoe
Amendment No. 3 to Energy Upgrades Project, Construction Management Services with SierraCon, Inc. (C-283-2025)
The Professional Services Agreement C-283-2025 was entered into on November 24th, 2025, between the City of South Lake Tahoe, a municipal corporation (“CITY”) and SierraCon, Inc. (“CONSULTANT”) is hereby amended as set forth below.

RECITALS
A. On November 24th, 2025, the city entered into the Agreement with Consultant to provide construction management services for the “Energy Upgrades” project not to exceed $9,950.

B. On February 4th, 2026 the agreement was amended to modify the Scope of Services to increase budget by approval of a change order for an additional $19,913 and extend time (C-038-2026).

C. On May 15th, 2026 the agreement was amended to extend time and approve a change order authorizing $30,135 (C-130-2026).

D. The parties desire to end the Agreement and discontinue Consultant’s services as of July 31, 2026.

E. This amendment will modify the term and compensation such that Consultant is compensated for the completed services that were provided.

The terms of the Professional Services Agreement are hereby amended to read as follows:

2. Term/Time of Performance. The services by CONSULTANT are to commence upon the execution of this Agreement and shall continue until all authorized work is approved by City. All such work shall be completed not later than July 31st, 2026. Time is of the essence, and failure of CONSULTANT to perform the services required by this Agreement, as amended, by July 31st, 2026 shall constitute a material breach of this Agreement as amended.

3. Compensation: Compensation to be paid to the CONSULTANT, as defined within the original Agreement and as augmented by Amendment No. 1 and Amendment No. 2, is hereby increased by this Amendment No. 3 in the amount of $58,476.06 as described within Exhibit A of this Amendment 3 , Scope of Services attached hereto. In no event shall Consultant’s compensation, including travel and out of pocket expenses, exceed $118,466.06 without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs more than budgeted amounts for each line item, task, or obligation under the Scope of Services.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE CONSULTANT
By: __________________________ By: __________________________ Cody Bass, Mayor Doris Kelly, VP
SierraCon, Inc.

Date:_________________________ Date:_________________________ Business License #009926
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City of South Lake Tahoe – SierraCon
PSA Amendment No. 3 to Master Agreement

APPROVED AS TO FORM: ATTEST:
_____________________________ __________________________ Sergio Rudin, Interim City Attorney Susan Blankenship, City Clerk CITY SEAL:
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City of South Lake Tahoe
– SierraCon
PSA Amendment No. 3 to Master Agreement
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~ 1121 Ski Run Blvd ~ PO Box 7171 ~ South Lake Tahoe, CA 96158 ~ 530-544-1030 ~ CA License #1021107 / NV License #0083420 (unlimited)
City of South Lake Tahoe – Energy Savings DB Projects CM Services Change Order Request #3R1
Date: June 1, 2026
City of South Lake Tahoe
Department of Public Works
Attn: Branden Gardella and Ricky Riddle
SierraCon, Inc. is pleased to propose Construction Management services extension as requested by the CSLT for the City of South Lake Tahoe Energy Savings Design Build Project.

Scope of Construction Management Services Includes:

1. Same scope as proposed in original contract but to continue through the months of June through July 2026.

2. This change order includes the following people and time per month:
• Geordan Guy at 75% of the time
• Doris Kelly as needed
• Accounting at 0.5 week per month
Scope of Construction Management Services does not Include:

1. Procurement of consultants, outside services or legal experts

2. Review or inspection of construction work in the field - unless specifically requested by the City of South Lake Tahoe public works staff.

3. Review of Certified Payroll and Labor Compliance
Compensation:

Construction Management Services are based on the following terms:
- Services commence 6/1/2026 and conclude on 7/31/26.
- Additional reimbursement would be due for any consultant or outside service costs brought on by SierraCon based on prior Owner approval
- Travel costs required outside the Reno Tahoe area.
- Billings are submitted at the end of the month, and due within 30 days of invoice submittal.

Change Order Request $58,476.06
Please let me know if you have any questions. Thank you for the opportunity.

SierraCon, Inc.

Doris Kelly, VP of Operations
Cc: Joe Stewart, Elissa Stewart
Exhibit A
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376

CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the day of November 24th, 2025 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Sierra Con (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

All services provided by consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

South Lake Tahoe City CouncilAugust 11, 2026

South Lake Tahoe City Council
August 11, 2026