South Lake Tahoe City Council
October 6, 2026

City Council
Cody Bass, Mayor
Keith Roberts, Mayor Pro Tem
Scott Robbins, Councilmember
David Jinkens, Councilmember
Heather Horgan, Councilmember
Mission of the City Council
We provide responsive and effective local
government by maintaining a safe, livable, and
well-managed city through smart investment,
reliable services, and thoughtful planning.

City of South Lake Tahoe
City Council
Meeting Agenda
Tuesday, October 6, 2026 at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe Public Participation
City Council meetings are held in person at the time and location listed on this agenda. A public agenda packet is available for review at City Hall, 1901 Lisa Maloff Way, on the City’s Website at www.cityofslt.us, or by contacting the City Clerk's Office, (530) 542-6005 or [email protected] Providing Public Comment:

Remote Public Participation: If you would like to participate remotely, please join the ZOOM meeting by using this link: https://us02web.zoom.us/j/82205188294. If you would like to make a comment, wait for the agenda item to begin, then press the "raise hand" button. Meetings are also live-streamed (for viewing only) on Channel 21, the City website at www.cityofslt.us, and YouTube at https://www.youtube.com/channel/UC3LYne8Ih-kTPLnnuyJW9SQ/live Note: The Mayor reserves the right to conduct the meeting with in-person public participation only, if there is a technology malfunction that precludes the use of remote public participation.

In Person: Every agenda for regular meetings provides an opportunity for members of the public to directly address the legislative body (City Council), on any item of public interest which is within the jurisdiction of the City Council during Public Communications. For items on the agenda or in connection with any item which the City Council will consider, the public is given the opportunity to comment before or during the City Council's consideration of the item [Government Code Section 54954.3(a)].

In Writing: Written comments received by 3 p.m. the day before the meeting will be distributed to City Council prior to the meeting. Written public comment regarding any item on this agenda may be sent to [email protected]. When emailing comments, identify the agenda item number in the subject line to which your comments relate. Any such comment that is a public record and is emailed to [email protected] or otherwise provided to a majority of the City Council before the meeting 1 1. Fire Prevention Week Proclamation
will be made available for public inspection during normal business hours at the City Clerk's Office located at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe [Government Code Section 54957.5(b)]. Written comments will not be read out loud during the meeting.

The City Council Chambers meeting facility is accessible to people with disabilities. Every reasonable effort will be made to accommodate any person needing special assistance to attend this meeting.

Contact the City Clerk at (530) 542-6005 at least 48 hours in advance of the meeting for assistance [28 CFR 35.102.35.104 ADA Title II and Brown Act Government Code Sections 54953.2, 54954.1, 54954.2, and 54957.5].

Spanish Interpretations: The public may access Spanish interpretation using the ZOOM link listed on the front of the Agenda from an internet device (smartphone, laptop, tablet, home computer) with audio capabilities and selecting the Spanish language option. Persons without an internet device may attend the meeting in-person and a device will be provided while supplies last. Requests for interpreter services to offer public comment may be made by contacting the City Clerk.

Land Acknowledgement
Land Acknowledgement - The City of South Lake Tahoe acknowledges the lands we occupy today are the lands and home of the Wašíšiw, the people from here known today as the Washoe Tribe of Nevada and California, a sovereign nation. Since the beginning of time and for thousands of years before the arrival of any other people, the Washoe lived here and cared for this place, with values and intention that we can all learn from. On behalf of the City Council, I would like to acknowledge, thank, and honor the Indigenous Washoe Tribal Communities that are the past, present, and future stewards of the Lake Tahoe Basin.

Call to Order/Pledge of Allegiance
Roll Call
Closed Session Report
Proclamations
Requested Action / Suggested Motions: Issue a Proclamation recognizing the week of October 4- 10, 2026, as "Fire Prevention Week"
Responsible Staff Member(s): Jim Drennan, Fire Chief, and Susan Blankenship, City Clerk Item 1- Executive Summary.pdf
Proclamation - Fire Prevention Week.docx
Public Communications
This is the public's opportunity to speak on any topic NOT LISTED on this agenda. Comments shall be limited to four (4) minutes. In accordance with the Brown Act, the City Council cannot deliberate or vote on any matter raised under public communications, but may briefly respond to statements made or questions posed. (Government Code Sections 54954.2)
City Commission Reports
Consent Agenda
Public Comment - This is the public's opportunity to speak on any topic listed on the Consent Agenda.

Comments shall be limited to three (3) minutes per item and six (6) minutes total per speaker.

The consent agenda consists of items of a repeating or routine nature considered under a single action.

Any Councilmember may have an item on the consent agenda removed and considered separately upon request.

Pass a Motion to adopt the Consent Agenda in one motion except as indicated at each item. 2 2. City Council Meeting Minutes

3. Fiscal Year 2026-2027 Appropriation Limit

4. Resolution Amending the FY 2025-2026 Budget and Approving Budget Transfers for the Fire Station 1 Roof Project and Services Center Roof Project

5. Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services

6. Authorization to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Emissions-Saving Vehicle Replacements Requested Action / Suggested Motions: Pass a Motion approving the minutes from the of September 22, 2026, Regular City Council meeting.

Responsible Staff Member(s): Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk
Item 2- Executive Summary.pdf
09_22_2026_City_Council_Meeting_Minutes.pdf
Requested Action / Suggested Motions: Pass a Resolution establishing the Appropriation Limit for Fiscal Tear 2026-2027 in compliance with Proposition 111 in the amount of $114,634,888.

Responsible Staff Member(s): Andrew Black, Financial Services Manager Item 3- Executive Summary.pdf
01-Staff Report - Appropriations Limit 2026-2027
02-Resolution - 2026-2027 Appropriations Limit.docx
03-Appropriations Limit 2026 2027 Worksheets.pdf
Requested Action / Suggested Motions: Pass a Resolution amending the FY 2025-2026 budget and approving the transfer of funds to the designated project accounts for the Fire Station 1 Roof Project and the Services Center Roof Project.

CEQA Determination: The proposed roof replacement work at existing City facilities is categorically exempt from CEQA under CEQA Guidelines Section 15301 (Existing Facilities) and/or Section 15302 (Replacement or Reconstruction).

Responsible Staff Member(s): Branden Gardella, Project Manager, and Mohammad Qureshi, Director of Public Works
Item 4- Executive Summary.pdf
01_Staff_Report_Budget_Transfer_Fire_Station_1_Roof___Services_Center_Roof_Project.docx 02_Resolution_Budget_Transfer_Fire_Station_1_Roof___Services_Center_Roof_Project.docx Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services for an initial one-year term in an amount not to exceed $73,200, with up to two optional one-year extensions, and authorizing the City Manager to execute the aforementioned extensions in writing no later than the expiration of the then-current term.

Responsible Staff Member(s): Olga Tikhomirova, Director of Finance Item 5- Executive Summary.pdf
01-Staff Report Financial Reporting Services.docx
02-Request for Proposals No. 2026-08-03 and Addendum No. 1.pdf 03-Eide Bailly Proposal.pdf
04-Eide Bailly Advisory LLC PSA.docx
Requested Action / Suggested Motions: Pass a Resolution authorizing the a City Manager, or desginee, to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Vehicle Replacement in the amount of up to $200,000.

Responsible Staff Member(s): Sara Letton, Sustainability Coordinator, and Dr. Mohammad Qureshi, Director of Public Works
Item 6- Executive Summary.pdf
01 - Staff Report Auth to Apply to EDC AQMD.docx
3 7. Resolution of Intent to Abandon the Easterly 30-foot Portion of Paradise Avenue Right-of-Way

8. Authorization to Submit a Grant Application for the 2027/2028 Sustainable Transportation Planning Grant Program for the Pine Boulevard/Park Avenue Complete Streets Project

9. Agreement with Zenith Economics for Economic Development Market Study and Business Attraction Strategy

10. Waiver of Second Reading and Introduction of Ordinance Amending Chapter 4.60 of the South Lake Tahoe City Code (Nuisances Consisting of Abandoned or Substantially Damaged Nondwelling Structures) to Expressly Authorize Daily Citations and Establish a Process for Referral of Uncorrected Nuisance Conditions to the City Attorney for Evaluation of Further Enforcement Action
02-Resolution AQMD Grant Application.docx
03 - RFP EDC AQMD.pdf
Requested Action / Suggested Motions: Pass a Resolution of Intent to Abandon the Paradise Avenue Right-of-Way and set public hearing date for November 3, 2026.

CEQA Determination: The proposed abandonment of approximately 1,438 square feet of dead-end Paradise Avenue right-of-way is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1, Existing Facilities. The City filed a Notice of Exemption with El Dorado County and the State of California on August 24, 2026.

Responsible Staff Member(s): Emily Dougherty, Associate Transportation Planner Item 7- Executive Summary.pdf
01-SR_Paradise_Ave_Abandonment.docx
02-Resolution-Paradise_Ave_Abandonment.docx
03 - Attachment 1 - Abandonment Map.pdf
Requested Action / Suggested Motions: Pass a Resolution authorizing the City to submit a grant application for the 2027/2028 Sustainable Transportation Planning Grant Program for the Pine Boulevard/Park Avenue Complete Streets Project.

CEQA Determination: The authorization to pursue a grant application for planning and design of the Pine Boulevard/Park Avenue Connection is Statutorily Exempt from CEQA under section 15262 (Feasibility and Planning Studies).

Responsible Staff Member(s): Emily Dougherty, Associate Transportation Planner Item 8- Executive Summary.pdf
01-Staff_Report_Park_Pine_Connect_GrantApp_FY27-28.docx 02-Resolution_Park_Pine Connection Project.docx
03 - Circulation Study Map_Park & Pine Complete Streets.pdf Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Zenith Economics for the City’s Economic Development Market Analysis and Business Attraction Strategy in an amount not to exceed $80,100.00.

CEQA Determination: This project is categorically exempt from CEQA under CEQA Guidelines section 15306.

Responsible Staff Member(s): Brian Dossey, Retired Annuitant, Extra help Item 9- Executive Summary.pdf
01-Staff_Report_Professional_Services_Agreement_with_Zenith_Economics.docx 02 - Economic Development RFP - Market Analysis and Business Attraction Strategy.pdf 03 - Professional Services Agreement-Zenith
Requested Action / Suggested Motions: Pass a Motion to waive second reading, introduce by title only, and adopt an Ordinance amending Chapter 4.60 of the South Lake Tahoe City Code (Nuisances Consisting of Abandoned or Substantially Damaged Nondwelling Structures) to expressly authorize daily citations and establish a process for referral of uncorrected nuisance conditions to the City Attorney for evaluation of further enforcement action.

Responsible Staff Member(s): Dan Bardzell, Assistant City Attorney 4 11. Tahoe Regional Planning Agency Housing Amendments and Water Quality and Mobility Fees Summary

12. Update on Geothermal Feasibility Study and Recreation & Aquatics Center Hydronic Snowmelt System

13. Waive First Reading and Introduction of Ordinance amending South Lake Tahoe City Code Title 6, Chapter 6.40 (Signs and Advertising Structures), Article III (General Provisions), Section 6.40.080 (Signs and Activities Not Requiring Permits) to expand the timeframe in which a portable sign may be displayed.

Item 10- Executive Summary.pdf
01-Staff_Report-Abandoned_Property_Ordinance_Second_Reading (1).docx 02-Ordinance_SLTCC_4.60_amendment.docx
03-SLTCC Chapter 4.60 (REDLINE)
04-Notice of Publication-Nuisances Abandoned Srtucture First Reading.pdf Regular-Unfinished Business
Requested Action / Suggested Motions: Pass a Motion providing policy direction on the Tahoe Regional Planning Agency Cultivating Communities, Conserving the Basin project and Mobility Mitigation Fees.

Responsible Staff Member(s): Jessica Wackenhut Lomeli, Housing Manager and John Hitchcock, Planning Manager
Item 11- Executive Summary.pdf
01-Staff_TRPA_Phase_3_Housing.docx
Attachment 2 _Policy Recommendations Report.pdf
Att3_TahoeWorkforceHousingNeedsAssessment2025.pdf
04 - TRPA Cultivating Community_Mobility.pptx
Att 5_TLWG Staff Comments.docx
Regular-New Business
Requested Action / Suggested Motions: Pass one of the following motions: 1) Pass a Motion directing staff to execute an agreement for a Geothermal Feasibility Study; or, 2) Pass a Motion directing staff to procure and install a gas-powered boiler for the hydronic system at the Multigenerational Recreation and Aquatic Center; or 3) Pass Motion directing staff to execute an agreement for a Geothermal Feasibility Study and procure and install a gas powered boiler for the hydronic system at the Multigenerational Recreation and Aquatic Center.

CEQA Determination: Geothermal Feasibility: This action is statutorily exempt under CEQA Guidelines section 15262 (feasibility and planning studies). Gas-fired Hydronic Snowmelt:

Installation and operation of the proposed gas-fired boiler is consistent with the project evaluated under the adopted Initial Study/Mitigated Negative Declaration (IS/MND). The IS/MND evaluated the Recreation and Aquatics Center at a project level and expressly accounted for natural gas service, natural-gas-fired heating, and associated operational energy use, air-quality emissions, and greenhouse-gas emissions. The proposed boiler does not represent a new category of environmental impact beyond those previously evaluated in the IS/MND. The proposed modification would not result in new significant environmental effects or a substantial increase in the severity of previously identified environmental effects; therefore, no subsequent environmental document is required pursuant to CEQA Guidelines Section 15162.

Responsible Staff Member(s): Ricky Riddle, Construction Manager, Capital Improvements Program Manager, Facilities Program Manager, and Mohammad Qureshi, Director of Public Works Item 12- Executive Summary.pdf
01_Staff Report-Geothermal Feasibility and Recreation Aquatics Snowmelt 02_GreyEdgeGroupProposal (1).pdf
Requested Action / Suggested Motions: Pass a Motion to waive First Reading, and introduce by Title only an Ordinance Amending South Lake Tahoe City Code Title 6, Chapter 6.40 (Signs and 5 14. Waive First Reading and Introduction of Ordinance Increasing City Council Compensation (First Reading)

15. Agenda Planning Calendar
Advertising Structures), Article III (General Provisions), Section 6.40.080 (Signs and Activities Not Requiring Permits) to expand the timeframe in which a portable sign may be displayed, and refer Second Reading and adoption to the November 3, 2026 meeting.

CEQA Determination: Amendments to South Lake Tahoe City Code Title 6, Chapter 6.40, Section

6.40.080 would be exempt from environmental review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15303 (Small Structures), 15304 (Minor Alterations to Land), and Section 15061(b)(3) (Review for Exemptions – Common Sense Rule), in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment.

Responsible Staff Member(s): John Hitchcock, Planning Manager Item 13- Executive Summary.pdf
01_-_Staff_Report_Sign_Ordinance_Amendments 1.docx
02 - Sandwich Board Dimensions.pdf
03 - Sandwich Board Examples.pdf
04_-Proposed_Code_Amendments_Tracked_Changes.docx
05 - Resolution 2026-014_Amend City Ordinance (Signs).pdf 06 -Sign Ordinance Amendment Notice.pdf
07 - Sept 17 PC Tribune Notice Proof.pdf
08 - Oct 6 CC Tribune Public Notice.pdf
09_-_City_Council_Ordinance2026-XX.docx
Requested Action / Suggested Motions: City Council may choose to: a) make no changes to the current compensation, b) increase compensation by a lower amount, or c) increase compensation by 5 percent for each calendar year from the operative date of the last adjustment of the salary by making to following motion: Pass a Motion to waive first reading, read by title only, an ordinance increasing City Council compensation from $1,394.49 to $1,687.33 (effective January 23, 2027), and refer to second reading and adoption at the November 3, 2026, meeting.

Responsible Staff Member(s): Susan Blankenship, City Clerk Item 14- Executive Summary.pdf
01-Staff Report-City Council Compensation.docx
02-Draft Ordinance City Council Compensation.docx
03-ORD 2024-1189 Increasing City Council Comp (5).pdf
Agenda Planning Calendar
Requested Action / Suggested Motions: Identify, with consent of at least two Council Members, any desired future agenda items, and/or modify the Agenda Planning Calendar as desired.

Responsible Staff Member(s): Hilary Roverud, City manager, and Susan Carpenter, City Clerk Item 15- Executive Summary.pdf
APC 09 30 2026.pdf
Updates and Announcements (City Attorney, City Clerk, City Manager) Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Adjournment
I, Susan Carpenter, City Clerk for the City of South Lake Tahoe, declare that the foregoing agenda for the Tuesday, October 6, 2026, City Council meeting was posted and available for review on Wednesday, September 30, 2026, at City Hall, 1901 Lisa Maloff Way, South Lake Tahoe, CA 96150. The agenda was also available on the City website at https://www.cityofslt.us.

Signed September 30, 2026
6 \\sb\\ Susan Carpenter, Elected City Clerk
7 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:1
Agenda Item: Fire Prevention Week Proclamation
Executive Summary: The focus of Fire Prevention Week in 2026 is safe handling of rechargeable devices such as ebikes, power tools, lap top computers, smart phones and tablets. If improperly used lithium-ion batteries and their chargers can be a significant fire hazard. The National Fire Protection Association (NFPA) has reported an increase in battery related fires prompting an effort nationwide to educate the public on the safe use of these devices and charging systems.

Requested Action / Suggested Motions: Issue a Proclamation recognizing the week of October 4-10, 2026, as "Fire Prevention Week"
Responsible Staff Member: Jim Drennan, Fire Chief, and Susan Blankenship, City Clerk Attachments:

Proclamation - Fire Prevention Week.docx
8 The City of South Lake Tahoe
Proclamation
Recognizing October 4-10, 2026, as
“Fire Prevention Week”
“Charge into Fire Safety: Safe Charging is a Superpower.” Whereas The City of South Lake Tahoe is committed to ensuring the safety and security of all those living in and visiting South Lake Tahoe; and
Whereas fire remains a serious public safety concern both locally and nationally, and the presence of lithium-ion batteries in many household devices introduces fire risks; and Whereas most of the rechargeable electronics used in homes daily, including smartphones, tablets, laptops, power tools, e-bikes, e-scooters, and toys, are powered by lithium-ion batteries, which if misused, damaged, or improperly charged, can overheat, start a fire, or explode; and Whereas the National Fire Protection Association® (NFPA®) reports an increase in battery-related fires, underscoring the need for public education on the safe use of lithium-ion batteries and devices; and Whereas the way lithium-ion battery devices are charged can make a difference in helping prevent home fires; and
Whereas safe charging includes using the cord and charger that came with your device or one approved by the manufacturer, charging on a hard, flat surface, watching for warning signs like devices that are very hot or start to swell, unplugging when fully charged, and charging larger devices like e-bikes outside and away from exits; and
Whereas residents are encouraged to understand that safe charging means making smart choices every time they plug in; and
Whereas South Lake Tahoe first responders remain dedicated to reducing the occurrence of fires through prevention, safety education, and community outreach; and Whereas the 2026 Fire Prevention Week™ theme, “Charge into Fire Safety™: Safe Charging Is a Superpower,” serves to remind all residents that safe charging can help reduce the risk of fires in homes and communities;
Now Therefore, the City Council of the City of South Lake Tahoe does hereby proclaim October 4– 10, 2026, as “Fire Prevention Week” and urges all residents to learn about and practice safe charging habits.
______________________ ____________________________
Cody Bass, Mayor Susan Blankenship, City Clerk
9 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:2
Agenda Item: City Council Meeting Minutes
Executive Summary: City Council are asked to formally approve the meeting minutes of September 22, 2026, Regular City Council meeting.

Requested Action / Suggested Motions: Pass a Motion approving the minutes from the of September 22, 2026, Regular City Council meeting.

Responsible Staff Member: Michelle Davis, Assistant City Clerk, and Susan Blankenship, City Clerk Reviewed and Approved By: Susan Blankenship, City Clerk Attachments:
09_22_2026_City_Council_Meeting_Minutes.pdf
10 City of South Lake Tahoe
City Council
Meeting Minutes
Tuesday, September 22, 2026 at 5:30 pm
City Hall - Council Chambers - 1901 Lisa Maloff Way, South Lake Tahoe NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. Complete Council member discussions on Regular Session meeting items can be viewed in archived video recordings on the City’s website at http://www.cityofslt.us Public submittals on items are retained in the administrative record and can be viewed in the City Clerk’s repository at http://www.cityofslt.us Land Acknowledgement
Mayor Pro Tem Roberts read the Land Acknowledgment.

Call to Order/Pledge of Allegiance
Mayor Pro Tem Roberts called the meeting to order at 5:39 p.m.

Roll Call
Present were Councilmembers Robbins, Jinkens, and Horgan. Mayor Pro Tem Roberts was present over Zoom.

Mayor Bass was absent.

Also present were City Clerk Carpenter, Interim City Attorney Rudin, and City Manager Roverud Closed Session Report
Closed Session Meeting of September 22, 2026

1. Conference with Labor Negotiator - Government Code section 54957.6(a) Designated representatives:

Patrick Clark, Chief Labor Negotiator
Hilary Roverud, City Manager
Dan Bardzell, Assistant City Attorney
Olga Tikhomirova, Director of Finance
Ember Buckman, Human Resources Manager
Employee Organizations:

Stationary Engineers Local 39 (General and Public Works) Stationary Engineers Local 39 (Administrative & Confidential Association) Police Employees Association
Police Supervisors Committee
Fire Fighters’ Association
Police Officers’ Association
Action: No reportable action.
11 Public Communications
General public comment was heard from the following people:

1. Angie Reagan- Mayor Bass conduct, City’s response protocol to ADA accommodation requests

2. Brandon Contreras- Support of live music at The Hangar

3. John Messina- Too high of decibel levels from The Hangar live music

4. No name provided- Shuttle service for the Senior Center

5. Kenney Curtzweiler- Request to be notified if there are any proposed changes to the Children’s Memorial Park

6. Ed Abodaca- Opposed to any proposed roundabouts in the City limits Written public comment was received from the following people:

1. Scott Loberg (2)- City response to Mayor Bass incarceration, microplastics in the lake

2. Koren Pollitt- Support of live music at The Hangar

3. Nick Speal- Support of live music at The Hangar
City Commission Reports
None
Consent Agenda
Action: Moved/Seconded: Horgan/Jinkens
Yes: Roberts, Robbins, Jinkens, Horgan

Absent: Bass

1. City Council Meeting Minutes
Action: Passed Motion 2026-125 approving the minutes from the of September 8, 2026, Regular City Council meeting.

2. Fiscal Year 2025-2026 Quarterly Financial Status Report - Quarter Ending June 2026 Action: Received and filed.

3. Investment Portfolio Report - June 30, 2026
Action: Received and filed.

4. Agreement for Collection Services with Cedars Business Services, LLC Action: Passed Motion 2026-126 authorizing and directing the Mayor to execute a Professional Services Agreement with Cedars Business Services, LLC (C-261-2026) for Collection Services, with no guaranteed minimum compensation or expenditure by the City, and with compensation limited to 18% of amounts actually collected and retained on referred accounts for standard collection efforts and 34% for litigation or other legal proceedings specifically authorized by the City.

5. Agreement and Donation from Public Health Institute for the CivicSpark Program for 2026 – 2027, 11-month term
Action: Passed Motion 2026-127 authorizing and directing the Mayor to execute a Professional Services Agreement with the Public Health Institute (C-262-2026) for $37,500 and an in-kind donation of $25,000 for an 11-month fellowship for the CivicSpark Program.

6. Amendment No. 3 to Agreement with Trella Tahoe, Inc. for Snow Removal Operations Action: Passed Motion 2026-128 authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with Trella Tahoe, Inc.(C-263-2026) for snow removal services at the Airport, Fire Department, Police Department, Fire Rescue Facility, Library, New Recreational Center and sidewalks not maintained by City Park forces, plus on-call service as needed for a term of November 1, 2026 to April 30, 2027 in an amount not to exceed $463,959.00. 12 7. Amendment No. 3 to Agreement with Building Services of CA and NV, LLC, for Custodial Services for Bellamy Garage and City Hall/Airport Terminal Action: Passed Motion 2026-129 authorizing and directing the Mayor to execute Amendment No. 3 to Agreement with Building Services of CA and NV, LLC (dba Sunwest), for Custodial Services for Bellamy Garage and City Hall/Airport Terminal, (C-264-2026) extending the Agreement for one year for an amount not to exceed $115,820.00, including $5,000.00 contingency.

Regular-Unfinished Business

8. Waiver of First Reading and Introduction of Ordinance Amending Chapter 4.60 of the South Lake Tahoe City Code (Nuisances Consisting of Abandoned or Substantially Damaged Nondwelling Structures) to Expressly Authorize Daily Citations and Establish a Process for Referral of Uncorrected Nuisance Conditions to the City Attorney for Evaluation of Further Enforcement Action
Action: Moved/Seconded: Robbins/Jinkens
Yes: Roberts, Robbins, Jinkens, Horgan

Absent: Bass
Action: Passed Motion 2026-130 to waive first reading, and introduce by title only an Ordinance amending Chapter 4.60 of the South Lake Tahoe City Code (Nuisances Consisting of Abandoned or Substantially Damaged Nondwelling Structures) to expressly authorize daily citations and establish a process for referral of uncorrected nuisance conditions to the City Attorney for evaluation of further enforcement action, and refer second reading and adoption to the October 6, 2026 meeting.

Public comment was heard from the following people:

1. Mike Phillips

2. Judi Allen
Regular-New Business

9. Consider Approval of Lease Agreement with the Tahoe Basin Senior Citizens Center, Inc. to operate the Senior Center for a three-year term.

Action: Moved/Seconded: Jinkens/Horgan
Yes: Roberts, Robbins, Jinkens, Horgan

Absent: Bass
Requested Action / Suggested Motions: Passed Motion 2026-131 authorizing the City to enter into a lease agreement with The Tahoe Basin Senior Citizens Center, Inc. (C-265-2026) to operate the Senior Center for a three-year term and authorize the City Manager to insert an exclusive use date once the City is updated by the County of moving County programming to the Rec Center.

Public comment was heard from the following people:

1. Trudith Morgan, Tahoe Basin Senior Citizens Center

2. Gary Maggiore, Tahoe Basin Senior Citizens Center

3. John Messina

4. Melissa Soderston

5. Jeff Miner *written material distributed

10. Appointment of a Parks and Recreation Commissioner to Fill an Unexpired Term Action: Moved/Seconded: Horgan/Jinkens
Yes: Roberts, Robbins, Jinkens, Horgan

Absent: Bass
Action: Passed Motion 2026-132 appointing Heather Cade-Bauer to fill the unexpired term on the Parks and Recreation Commission through February 2028.

11. Selection of League of California Cities Annual Conference Voting Delegate and Alternate Action: Moved/Seconded: Horgan/Robbins
Yes: Roberts, Robbins, Jinkens, Horgan

Absent: Bass
Action: Passed Motion 2026-133 selecting David Jinkens as the voting delegate for the League of California Cities Annual Conference General Assembly (Anaheim, CA, September 23-25). 13 Agenda Planning Calendar

12. Agenda Planning Calendar
Action: City Manager Roverud noted there will be a Special City Council meeting on October 13 on the use of glyphosate within City limits and that the Geothermal Feasibility Study was added to the October 6 meeting.

Updates and Announcements (City Attorney, City Clerk, City Manager) City Clerk Carpenter

1. Proclamation request from Vista Rise Collective recognizing October as Domestic Violence Awareness Month (Council provided consensus)
City Manager Roverud

1. Successful Multicultural Festival event

2. In response to the Governor’s Executive order, the City is preparing for what is anticipated to be a large Winter
Councilmember Reports and Comments - Assignments to Boards, Committees, and Commissions
Councilmember Robbins

1. Attended Tahoe Transportation District Board meeting Councilmember Jinkens

1. Thank you to City staff for responding to the deteriorating house on Harvard Avenue

2. Attended the Multicultural Festival

3. Guest speaker at the California Association for Local Economic Development

4. Raised concern over the City’s ineligibility in participating in the USDA Farmer’s Fund
Councilmember Horgan

1. Request for a discussion item or a report for the Winter plan of the boilers at the Recreation Center. City Manager Roverud confirmed this item will be brought forward October 6.

2. Request for a report on the CSO activity regarding vacation home rentals in residential areas over the Summer. City Manager Roverud stated this report is tentatively scheduled to come forward in January
Mayor Pro Tem Roberts

1. Attended California Tahoe Conservancy meeting
Adjournment
Mayor Pro Tem Roberts adjourned the meeting at 7:50 p.m.

Approved by:
_____________________ Date:___________________
Cody Bass , Mayor
________________________
Susan Carpenter, City Clerk
14 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:3
Agenda Item: Fiscal Year 2026-2027 Appropriation Limit
Executive Summary: The attached resolution fulfills State requirements that limit the amount of annual appropriations by the City. Proposition 4 passed in 1979 and Proposition 111 passed in 1990, known as the Gann Initiative, established a restriction on the amount of tax revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year (base year), and is allowed to increase each year based upon the calculation using a percentage change in population as of January 1 of each year in conjunction with a change in the cost of living from previous fiscal year. The fiscal year 2026-2027 appropriations limit is $114,634,888. The City’s FY 2026-2027 appropriation subject to the limit from proceeds of taxes is $59,181,994. Therefore, the City’s appropriation is under the legal limit by $55,452,894.

Requested Action / Suggested Motions: Pass a Resolution establishing the Appropriation Limit for Fiscal Tear 2026-2027 in compliance with Proposition 111 in the amount of $114,634,888.

Responsible Staff Member: Andrew Black, Financial Services Manager Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
01-Staff Report - Appropriations Limit 2026-2027
02-Resolution - 2026-2027 Appropriations Limit.docx
03-Appropriations Limit 2026 2027 Worksheets.pdf
15 Council Agenda Report October 6, 2026 Page 1 of 1
City of South Lake Tahoe
Report to City Council
Meeting Date: October 6, 2026
Title: Fiscal Year 2026-2027 Appropriation Limit
Location: Citywide
Responsible Staff Member: Andrew Black, Financial Services Manager (530) 542-6016 Background: Proposition 4 passed in 1979 and Proposition 111 passed in 1990, known as the Gann Initiative, created a restriction on the amount of revenue which can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year (base year) and is allowed to increase each year based upon the calculation using a percentage change in population as of January 1 of each year in conjunction with a change in the cost of living from previous fiscal year. The intent of the limit is to keep inflation adjusted per-person government spending under 1978-79 levels.

Each year's appropriations limit is calculated by taking the prior year's limit and multiplying it by annual adjustment factors provided by the California Department of Finance. To calculate the appropriations limit, the prior year's limit is adjusted by the growth factor of the California Per Capita Personal Income, and also the population change of the city or the county, whichever is greater.

Issue and Discussion: Population estimates by the State Department of Finance as of January 1, 2026 indicate -0.30 percent change in the City and -0.29 percent change Countywide (Worksheet 5B). The per capita personal income (cost of living factor) changed by a ratio of 1.0495 from fiscal year 2025-2026 (Worksheet 5A).

Only revenues that are considered “proceeds of taxes” are restricted by the limit. Proceeds of taxes for fiscal year 2026-2027 are calculated at $60,692,493 (Worksheet 2).

Financial Implications: The fiscal year 2026-2027 appropriations limit is $114,634,888 (Worksheet 4). The City’s appropriation subject to the limit from proceeds of taxes is $59,181,994. Therefore, the City’s appropriation is under the legal limit by $55,452,894.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies)

Policy Implications: Consistent with City’s Financial Policies 16 Resolution 2026-XXX October 6, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
October 6, 2026
Establishing the Appropriations Limit for the Fiscal Year 2026-2027 in Compliance with Proposition 111 in the Amount of $114,634,888

BACKGROUND
A. Article XIIIB of the California Constitution and Section 7910 of the Government Code of the State of California provide that the governing body of each jurisdiction shall by resolution establish its appropriation limit for the following fiscal year.

B. Proposition 111 approved in November 1990 now requires that the limit be calculated using new growth factors.

C. The City Council has reviewed the appropriate growth factors and does hereby choose the population growth within El Dorado County to better reflect the average daily population.

D. The City Council has reviewed the appropriate cost of living factors and does hereby choose the per capita personal income factor.

E. Documentation used in determination of the appropriations limit has been available to the public since September 18, 2026, in the Accounting Division, meeting the required fifteen (15) day period for public inspection as required by law.

F. The City Council of the City of South Lake Tahoe now desires to adopt said appropriations limit.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Hereby declares that the appropriations limit for the Fiscal Year 2026-2027 in compliance with Proposition 111 is established in the amount of $114,634,888.

Adopted by the City of South Lake Tahoe City Council on October 6, 2026 by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
17 Resolution 2026-XXX October 6, 2026 Page 2 of 2
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
18 DIVISION

USER FEES REVENUE REVENUE EXPENSE

BUDGET TOTAL BUDGET
10001730-34180 COPY CHARGES 50
10001840-34032 IS SERVICES 169,300
TOTAL ACCOUNTING 169,350 2,292,394
10003110-34180 COPY CHARGES 50
10003210-32116 TRANSPORTATION 1,500
10003210-32120 ENCROACHMENT 160,000
10003210-32118 OBSTRUCTION 800
10003210-34135 PARCEL MERGE 6,000
10003210-34150 ENGINEERING INPECTIONS 500
10003210-34155 PLAN CHECK 500
10002240-34230 FIRE PREVENTION SPECIAL INSPECTION FEES257,000 TOTAL ENGINEERING 426,350 2,822,585
10003710-34xxx PLANNING PERMITS 130,000
TOTAL PLANNING 130,000 787,660
10002210-34520 SERVICE CHARGES 0
10002220-34223 FIRE SUPPRESSION FEES 2,500
10002220-34260 EMS 0 Moved to 236-02262
10002220-36283 OVERTIME REIMBURS. 200,000
TOTAL FIRE DEPARTMENT 202,500 12,390,896
10002110-32114 POLICE PERMITS 300
10002110-34210 SPECIAL SVC 127,730
10002110-34211 PD INCIDENTAL 15,000
10002110-34213 BOOKING FEES 0
10002150-33206 POST 100,000
TOTAL POLICE 243,030 17,323,483
10004105-34xxx RECREATION ADMINISTRATION 0
10004110-34xxx GOLF COURSE 0
10004130-34xxx CAMPGROUND 470,000
10004170-34xxx PARK MAINTENANCE 67,500
10004220-34xxx RECREATION PROGRAMS 975,000
10004225-34xxx SPECIAL EVENTS 0
10004230-34xxx SENIOR CNTR 2,000
TOTAL PARKS & REC 1,514,500 7,442,696
Revenues Expenditures
TOTAL GENERAL FUND USER FEES 2,685,730 43,059,714
WORKSHEET # 1
APPROPRIATIONS LIMIT 2026-2027
19 APPROPRIATIONS LIMIT 2026-2027
GENERAL FUND REVENUE (less use of FB) 79,658,246
TOTAL GF REVENUES 79,658,246
TAXES
Revenue PROPERTY TAXES 13,723,000
Summary SALES TAX 20,279,000
page BUSINESS LICENSE 2,278,930
TOT Taxes 20,542,563
31601and 31702 OTHER TAXES 490,000
TOTAL TAXES 57,313,493

REVENUE FROM STATE
10001511-33201 Motor Vehicle in lieu 3,266,000 includes 33202 10001511-33207 Off Highway Vehicles 0
10001511-33204 HOPTR 78,000
10001511-33208 MANDATES SB Reimburs. 35,000
TOTAL REVENUE FROM STATE 3,379,000
PROCEEDS OF TAXES 60,692,493
NON TAX PROCEEDS 18,965,753
TOTAL PROCEEDS 79,658,246
LESS INTEREST INCOME 2,000,000
NET 77,658,246

TOTAL TAXES NON-TAX
TOTAL 79,658,246 60,692,493 18,965,753
EXCLUSIONS (WORKSHEET # 7) 1,510,499 1,510,499
INTEREST 2,000,000 2,000,000
NET 76,147,747 59,181,994 16,965,753
PERCENT 100% 78% 22%
ALLOCATION OF INTEREST 2,000,000 1,554,399 445,601
ADJUSTED TOTAL 78,147,747 60,736,393 17,411,354
WORKSHEET # 2
20 CITY: South Lake Tahoe
FY: 2026-2027
BUDGET: ___X___ or ACTUAL: _____

AMOUNT SOURCE
A. NON-INTEREST
TAX PROCEEDS 60,692,493 (Worksheet # 2)
B. MINUS EXCLUSIONS 1,510,499 (Worksheet # 7)
C. NET INVESTED TAXES 59,181,994 (A - B)
D. TOTAL NON-INTEREST 76,147,747 (Worksheet # 2)
BUDGET
E. TAX PROCEEDS AS
PERCENT OF BUDGET 0.77720 (C / D)
F. INTEREST EARNINGS 2,000,000 Budget or Actual
G. AMOUNT OF INTEREST
EARNED FROM TAXES 1,554,399 (E * F)
H. AMOUNT OF INTEREST
EARNED FROM NON-TAXES 445,601 (F - G)
WORKSHEET # 3
APPROPRIATIONS LIMIT 2026-2027

INTEREST EARNINGS

PRODUCED BY TAXES
21 CITY: South Lake Tahoe
FY: 2026-2027
BUDGET: ___X___ or ACTUAL: _____

AMOUNT SOURCE
A. PROCEEDS OF TAXES 60,692,493 (Worksheet # 2)
B. EXCLUSIONS 1,510,499 (Worksheet # 7)
C. APPROPRIATIONS SUBJECT
TO LIMITATION 59,181,994 (A - B)
D. CURRENT YEAR LIMIT 114,634,888 (Worksheet # 6)
E. OVER (UNDER) LIMIT (55,452,894) (C - D)

APPROPRIATIONS SUBJECT

TO LIMITATION
WORKSHEET # 4
22 May 2026
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2026–27 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2026-27 4.95
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2026–27 appropriation limit.
2026–27:

Per Capita Cost of Living Change = 4.95 percent
Population Change = -0.14 percent
Per Capita Cost of Living converted to a ratio: 4.95 + 100 = 1.0495 100
Population converted to a ratio: -0.14 + 100 = 0.9986
100
Calculation of factor for FY 2026–27: 1.0495 x 0.9986 = 1.0480 WORKSHEET # 5A

INFLATION
FACTOR
23 FISCAL YEAR 2026-27
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2025 to January 1, 2026, and Total Population January 1, 2026 City County
Percent
Change 25-26
Population Minus
Exclusions 1-1-25
Population Minus
Exclusions 1-1-26
Total Population
1-1-26
South Lake Tahoe El Dorado -0.30 21,537 21,472 21,472
County Total El Dorado -0.29 190,290 189,741 189,852
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
-.29+100
100
= 0.9971 POPULATION FACTOR
POPULATION FACTOR:

The City may adjust its appropriations limit by either the percentage change in the City’s own population growth, or the percentage change in the population growth for El Dorado County. The above factor represents the annual percentage change in population for El Dorado County.

WORKSHEET # 5B
24 CITY: South Lake Tahoe
FY: 2026-2027
BUDGET: ___X___ or ACTUAL: _____________

AMOUNT SOURCE
A. LAST YEAR'S LIMIT (25-26) 109,545,780
B. ADJUSTMENT FACTORS

1. Population % 0.9971 (Worksheet # 5B)

2. Inflation % 1.0495 (State Finance
(Worksheet # 5A))
Total adjustment % 1.0465 (B1*B2)
C. ANNUAL ADJUSTMENT $ 5,089,108 A*((B-1)*1)
D. OTHER ADJUSTMENTS:

Prior Year Limit Correction ( + ) 0
Sub-Total 0
E. TOTAL ADJUSTMENTS 5,089,108 (C+D)
F. THIS YEAR'S LIMIT (26-27) 114,634,888 (A+E)
APPROPRIATIONS LIMIT 2026-2027
WORKSHEET # 6
25 Budget

FEDERAL MANDATES
41119 ALL UNEMPLOYMENT INS 13,216
41128-41129 ALL MEDICARE 384,283
TOTAL FEDERAL 397,499

STATE MANDATES
10003410-44091 HAZARDOUS WASTE 14,000
20103510-44091 HAZARDOUS WASTE 2,000
20703610-44091 HAZARDOUS WASTE 2,000
TOTAL HAZ WASTE 18,000
10002220-41040 FLSA OT (91% OF FIRE OT) 455,000
20103510-33205 OVERLAY (Gas Tax Funds) 640,000
TOTAL STATE 1,095,000
GRAND TOTAL EXCLUSIONS 1,510,499
APPROPRIATIONS LIMIT 2026-2027
WORKSHEET # 7

EXCLUSIONS
26 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:4
Agenda Item: Resolution Amending the FY 2025-2026 Budget and Approving Budget Transfers for the Fire Station 1 Roof Project and Services Center Roof Project Executive Summary: Public Works has identified the roofs at Fire Station 1 and the Services Center for replacement in order to protect City assets and maintain the buildings. Funding for these projects has already been identified; however, the available funds are currently distributed across multiple accounts.

The proposed budget transfers will consolidate those funds into the appropriate project accounts so the City can proceed with the work. A. The Fire Station 1 Roof Project has a total contract value of $166,700.

Funding will consist of a transfer of $52,973.67 from Account 301-60019, a transfer of $47,045.08 from Account 310-70000, and the existing balance of $66,681.25 in Account 301-60084, which will serve as the recipient project account. B. The Services Center Roof Project has a total contract value of $198,600.

Funding will consist of the existing balance of $116,980 in Account 301-60017 and a transfer of $81,620 from Account 310-70000, with Account 301-60017 serving as the recipient project account.

Requested Action / Suggested Motions: Pass a Resolution amending the FY 2025-2026 budget and approving the transfer of funds to the designated project accounts for the Fire Station 1 Roof Project and the Services Center Roof Project.

Responsible Staff Member: Branden Gardella, Project Manager, and Mohammad Qureshi, Director of Public Works
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Director of Finance Sergio Rudin, Interim City Attorney
Attachments:
01_Staff_Report_Budget_Transfer_Fire_Station_1_Roof___Services_Center_Roof_Project.docx 02_Resolution_Budget_Transfer_Fire_Station_1_Roof___Services_Center_Roof_Project.docx 27 City Council Agenda Report October 6, 2026 Page 1 of 2 City of South Lake Tahoe
Report to City Council
Meeting Date: October 6, 2026
Title: Resolution Approving Budget Transfers for the Fire Station 1 Roof Project and Services Center Roof Project
Location: Fire Station #1 & Development Services Facilities Responsible Staff Member: Branden Gardella, Project Manager; Mohammad Qureshi, Director of Public Works
Background:

Facilities Division is working diligently to complete maintenance projects for City Facilities. Budgets for all facilities projects were approved as part of the FY 2025-2026 as amended in March 2026 as part of the mid-year adjustments process.

Issue and Discussion:

Facilities division solicited informal bids within the framework of the City’s CUPCCA procurement processes for two roof repairs at Fire Station #1 and Development Services on Tata Lane.

The FY2025-26 budget has sufficient funds as whole for these projects. However, funding transfers are needed to consolidate funds in the appropriate funds and accounts to ensure that during audits, all project costs are properly captured, supported and accounted for.

Environmental Considerations: The proposed roof replacement projects are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction), as the work consists of replacement of roofing systems at existing City facilities with no expansion of use or capacity.

Financial Implications:

The contracts to be awarded for the Fire Station 1 Roof and Services Center Roof are $166,700 and $198,600. The table below shows the transfers requested via to ensure the correct accounts have sufficient budget for these contracts. 28 City Council Agenda Report October 6, 2026 Page 2 of 2 Project Recipient
Account
Funding Sources Total
Fire
Station 1
Roof
301-60084 $52,974 from 301-60019 Fire Station 2 Rehab;
$47,045 from 310-70000 Long Term Capital Replacement;
$66,681 existing in 301-60084 Fire Station 1 Rehab
$166,700
Services
Center
Roof
301-60017 $116,980 existing in 301-60017 Services Center Remodel; $81,620 from 310-70000 Long Term Capital Replacement
$198,600
Policy Implications:

City code requires that changes to budget authorizations requires adoption of a resolution by Council.
29 Resolution 2026-XXX October 6, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
October 6, 2026
Authorizing Budget Transfers for the Fire Station 1 Roof Project and Services Center Roof Project

BACKGROUND
A. The Fire Station 1 Roof Project has a total contract value of $166,700. Funding for the project will consist of a transfer of $52,974 from the remaining budget in the Fire Station 2 Rehab Project Account 301-60019, a transfer of $47,045 from available budget in the Long Term Capital Replacement Account 310-70000, and the existing balance of $66,681 in Fire Station 1 Rehab Account 301-60084, which will serve as the recipient project account.

B. The Services Center Roof Project has a total contract value of $198,600. Funding for the project will consist of the existing balance of $116,980 in the Services Center Remodel Project Account 301-60017 and a transfer of $81,620 from available budget in the Long Term Capital Replacement Account 310-70000, with Account 301-60017 serving as the recipient project account.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the Director of Finance to amend FY 2025-2026 budget as follows:
a. transfer $52,973.67 from Account 301-60019-48010 to Account 301-60084-48030, and
b. transfer $47,045.08 from Account 310-70000-48030 to Account 301-60084-48030 for the Fire Station 1 Roof Project. All project expenditures shall be charged to Account 301-60084-48030.

2. Authorizes the Director of Finance to amend FY 2025-2026 budget to transfer $81,620 from Account 310-70000-48030 to Account 301-60017-48030 for the Services Center Roof Project. All project expenditures shall be charged to Account 301-60017.

Adopted by the City of South Lake Tahoe City Council on October 6, 2026, by the following vote:

Yes:

No:

Absent:

Abstain:
________________________ Date:______________
Cody Bass, Mayor
Attest:
30 Resolution 2026-XXX October 6, 2026 Page 2 of 2
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
31 City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:5
Agenda Item: Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services
Executive Summary: The Finance Department requires specialized, as-needed support for complex governmental accounting and financial reporting matters, including GASB compliance, lease and subscription-based IT arrangement accounting, compensated absences, fair-value analyses, technical accounting research, audit support, and the City’s Financial Transactions Report. Following a competitive RFP process, staff evaluated eleven proposals using the City’s published criteria. Eide Bailly Advisory LLC was identified as the best-qualified firm based on its governmental accounting expertise, understanding of the City’s financial reporting environment and systems, relevant publicsector experience, proposed work plan, and pricing.

Requested Action / Suggested Motions: Pass a Motion authorizing and directing the Mayor to execute a Professional Services Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services for an initial one-year term in an amount not to exceed $73,200, with up to two optional one-year extensions, and authorizing the City Manager to execute the aforementioned extensions in writing no later than the expiration of the then-current term.

Responsible Staff Member: Olga Tikhomirova, Director of Finance Reviewed and Approved By: Susan Blankenship, City Clerk Sergio Rudin, Interim City Attorney Attachments:
01-Staff Report Financial Reporting Services.docx
02-Request for Proposals No. 2026-08-03 and Addendum No. 1.pdf 03-Eide Bailly Proposal.pdf
04-Eide Bailly Advisory LLC PSA.docx
321
Council Agenda Report October 6, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: October 6, 2026
Title: Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services
Location: Citywide
Responsible Staff Member: Olga Tikhomirova, Director of Finance Background: The Finance Department periodically requires specialized governmental accounting and financial reporting support to address complex accounting matters, evaluate new and existing transactions, prepare supporting schedules and analyses, assist with financialstatement disclosure support, and respond to technical reporting requirements.

The requested services are advisory in nature and are separate from the City’s independent financial statement audit. The consultant will provide technical expertise, research, analyses, recommendations, schedules, calculations, journal-entry support, and related documentation.

The City will retain responsibility for management decisions, accounting policies, internal controls, financial statement preparation, and final accounting and reporting determinations.

The scope of services includes as-needed support for Governmental Accounting Standards Board (GASB) requirements, including GASB Statement No. 72, Fair Value Measurement and Application; GASB Statement No. 87, Leases; GASB Statement No. 96, Subscription-Based Information Technology Arrangements (SBITAs); GASB Statement No. 101, Compensated Absences; future GASB pronouncements; technical accounting and information technology consultation; audit support related to consultant-prepared work products; and preparation support for the City’s Financial Transactions Report submitted to the California State Controller’s Office.

The City issued Request for Proposals No. 2026-08-03 for Governmental Accounting Technical and Financial Reporting Consulting Services. The RFP stated that the City anticipated using these services on an as-needed basis, with no minimum amount of work guaranteed. The selected consultant may perform only services specifically authorized by the Finance Director or designee, and compensation may not exceed the approved contract amount without a written amendment.

The proposed agreement would have an initial term of one year and may be extended for up to two additional one-year terms, subject to satisfactory performance, annual appropriations, mutual written agreement, and applicable City purchasing approvals.

Issue and Discussion: The City received eleven proposals in response to the RFP. The proposals were reviewed for responsiveness to the RFP requirements and evaluated using the criteria identified in the RFP. The RFP required proposers to demonstrate governmental accounting, GASB implementation, financial reporting, and information technology consulting 332
Council Agenda Report October 6, 2026 Page 2 of 3
experience; provide qualified proposed personnel; present a practical work plan and timeline; identify hourly billing rates and estimated fees; and provide recent, relevant public-sector references.

Three reviewers assessed the eleven firm proposals based on the mandatory and technical qualifications required by the RFP. The grid below is a recap of the review.

Following the evaluation, staff determined that Eide Bailly Advisory LLC was the highest-ranked proposer and best suited to provide the requested services.

Eide Bailly demonstrated a thorough understanding of the City’s financial reporting environment and the nature of the requested as-needed technical consulting engagement. Its proposal specifically addresses the City’s existing CentralSquare OneSolution environment, the planned transition to Finance Enterprise, Excel-based reporting processes, LeaseQuery-related lease and subscription-based information technology arrangement tracking, financial reporting schedules, technical accounting analyses, audit support, and California State Controller reporting needs.

Eide Bailly proposed an engagement team led by James Ramsey, Managing Director; Kyle Bartle, Senior Manager and project manager; and Kinnaly Soukhaseum, Managing Director. The team will be supported by additional governmental accounting specialists as needed. The proposed team brings experience working with California governmental entities, financial reporting requirements, governmental accounting standards, audit-ready workpapers, and public-sector reporting matters.

Eide Bailly’s proposed approach includes:
 An initial kickoff meeting to confirm priorities, anticipated service needs, communication protocols, document requirements, and coordination procedures;  Development of a work plan and secure process for document transfer, tracking, and retention;
 Research and technical analysis of applicable GASB and governmental financial reporting requirements;
 Preparation of calculations, schedules, journal-entry recommendations, disclosure support, technical memoranda, and related workpapers;
 Internal quality review of significant technical analyses and supporting documentation;  Periodic status updates and ongoing consultation during the contract term; and Vendor/Proposer Name
Evaluator #1
Total Score
Evaluator #2
Total Score
Evaluator #3
Total Score Total Score Ranking
Eide Bailly Advisory LLC 93 90 91 274 1
Price Paige & Company, LLP 93 88 89 270 2
Macias Gini & O’Connell LLP 89 89 89 267 3
BerryDunn 87 84 81 252 4
Cherry Bekaert 85 82 81 248 5
Forvis Mazars, LLP 77 83 79 239 6
Vasquez & Company LLP 82 79 76 237 7
LSL, LLP 54 87 88 229 8
Badawi & Associates 78 71 78 227 9
Ernst & Young LLP 68 75 80 223 10
Weaver and Tidwell, LLP 56 80 81 217 11
343
Council Agenda Report October 6, 2026 Page 3 of 3
 Support for related auditor or State Controller inquiries associated with consultantprepared work products.

Eide Bailly’s proposed first-year not-to-exceed amount is $73,200, based on an estimated 255 hours. The proposed budget includes ongoing support for GASB 87 lease accounting, GASB 96 SBITAs, GASB 101 compensated absences, future GASB pronouncements, fair value analyses, technical accounting and information technology consultation, audit support related to Eide Bailly-prepared work products, and State Controller annual reporting assistance. The proposal states that out-of-pocket expenses and a technology fee are included in the proposed fee. Eide Bailly will obtain City authorization before undertaking additional work outside the approved scope or assumptions.

The proposed contract amount represents a not-to-exceed ceiling, not a commitment to expend the full amount. Services will be requested and authorized by the Finance Director or designee based on the City’s actual needs during the contract term.

Financial Implications: Staff is requesting approval of a Professional Services Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services for an initial one-year term in an amount not to exceed $73,200.

The proposed first-year amount includes professional services, routine remote delivery, out-ofpocket expenses, and the proposed technology fee. If substantial on-site attendance is requested beyond normal engagement requirements, associated travel expenses will be discussed with and approved in advance by the City.

Funding for the initial one-year agreement is included in the Finance Department budget account number 100-01511-42020. Because services will be used on an as-needed basis, actual expenditures will depend on the volume and complexity of technical accounting, reporting, and related consulting needs during the year. The agreement includes up to two optional one-year extensions, which shall be exercised by the City Manager in writing no later than the expiration of the prior term. In the event that the City exercises an option to extend the term, the hourly rates and schedule of charges above shall be increased by the year over year change in the Consumer Price Index for All Urban Consumers (CPI‑U) in the West region for the prior oneyear term, but not to exceed five percent (5%). Any services exceeding the approved not-toexceed amount would require prior written authorization and a contract amendment.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: Consistent with City’s Financial Policies. 354

REQUEST FOR PROPOSALS
Governmental Accounting Technical and
Financial Reporting Consulting Services
RFP # 2026-08-03
365
Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

SUMMARY
The City of South Lake Tahoe is requesting proposals from qualified professional Firm(s) of certified public accountants experienced in complex governmental accounting matters, implementation of Governmental Accounting Standards Board (GASB) pronouncements, and preparation of supporting documentation necessary for accurate and reliable financial reporting.

Proposals are due on or before MONDAY, AUGUST 3, 2026, NO LATER THAN 5:00 P.M. (Pacific Standard Time). Proposals received after the deadline will not be accepted. Proposals must be submitted via the PlanetBids online portal. Other submission types, including electronic-mailed (e-mail) submission will not be accepted.

Read this RFP document carefully as the award will be given to the most “responsible and responsive” Proposer responding to this RFP. The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposals.

In the opinion of the City of South Lake Tahoe, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, please use the Q&A feature that is found within PlanetBids, where the RFP is posted.

Please note that no information given will be binding upon the City unless such information is issued in writing as an official addendum to this RFP.

TIMELINE OF CRITICAL DATES
Release of RFP JULY 20, 2026
Deadline for Question Submittal via Planet
Bids
JULY 27, 2026
Responses will be posted by JULY 30, 2026
RFP submittals DUE AUGUST 03, 2026
Selection Committee Review
Period/Interviews
AUGUST 13, 2026
Award Date SEPTEMBER 8, 2026
376
Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

SUBMITTAL PROCEDURES

1. Register with the City
All Proposers must complete a “Vendor Information Sheet” to be entered in the City of South Lake Tahoe Vendor Database, which is required to submit a proposal. Proposers will be notified by the City of any addenda that may be issued to this Request for Proposal (RFP).

Proposers must register in the City’s Vendor Database to be notified of such addenda.

To register, go to: https://pbsystem.planetbids.com/portal/14997/portal-home and follow the instructions applicable to Proposer. Following submission, Proposer will receive a confirmation message within 24 hours from the City. Proposers are solely responsible for maintaining up to date and accurate information in the Vendor Database.

2. Submittal
Proposals must be submitted through the PlanetBids portal. Proposals shall not be e-mailed or faxed to the City. Proposals not received by the date and time specified in this RFP, will be rejected. Documents submitted in response to this RFP will become the property of the City of South Lake Tahoe and will be regarded as public record under California Public Records Act under Government Code 6250 et seq., and subject to review or release to the public, excluding financial records marked “confidential” which shall be available for the Proposer to pick up following a review and selection of the firm(s) or will be securely disposed of by the City staff.

3. Format
Font, Type and Style: All proposals shall be single sided and professionally prepared (no hand written proposals will be accepted). There are no requirements on font size, type or style requirements. Only documents submitted through PlanetBids portal will be accepted.

4. Submittal Deadline
Response to this RFP is due on or before 08/03/2026 no later than 5:00 p.m. (Pacific Standard Time). Reponses received after the deadline will not be accepted; there are no exceptions.

Proposals must be submitted via the PlanetBids online portal. To submit Proposals online via PlanetBids, follow this URL: https://pbsystem.planetbids.com/portal/14997/portal-home

5. Selection Process
A Selection Committee consisting of City Staff will evaluate the submitted proposals.

Proposer(s) will be objectively evaluated based on their responses to the project scope outlined in this RFP. The written proposal should clearly demonstrate how the Proposer could best satisfy the requirements of the City. The Selection Committee will utilize the Evaluation Method and Criteria described on page 11 of this RFP to rate and rank each proposal.

If more information is needed following a review of the Proposals, the Selection Committee may invite one or more of the Proposers to a Selection Interview. Upon completion of interviews, (if needed) a recommendation by the Selection Committee to the City 387
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Manager/City Council will be made at that time and awarded in accordance with the City of South Lake Tahoe Procurement Policies & Procedures.

The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposal.

6. Professional Services Agreement
The Professional Services Agreement with the selected Proposer will begin within 30 days of award of contract. The selected Proposer will be required to sign the City’s Standard Professional Services Agreement. A sample of this Agreement is attached hereto, and the City reserves the right to amend or edit this Agreement however it sees fit.

7. Reservations
a) The City reserves the right to reject any and all proposals, whether or not minimum qualifications are met, and to modify, postpone, or cancel this Request for Proposal, in whole or in part, or decide to award a contract to perform only some of the services outlined in this Request for Proposal, without liability, obligation, or commitment to any party, firm, or organization.
b) In addition, the City reserves the right to request and obtain additional information from any Proposer and to negotiate the final scope of services with the selected Proposer.

The City is not liable for any costs incurred by Proposers prior to issuance of an agreement, contract or purchase order. Costs of developing the proposals, oral presentations or any other such expenses incurred by the Proposer in responding to the RFP are entirely the responsibility of the Proposer and shall not be reimbursed in any manner by the City of South Lake Tahoe.
c) Only the City Council of South Lake Tahoe, or the City Manager after being duly authorized by the City Council, may execute the Agreement with the successful Proposer. Further, it is understood that respondents must independently evaluate the information in this RFP and that the City makes no guarantee of data accuracy. d) The City reserves the right to waive or permit cure of minor informalities and/or insignificant mistakes such as matters of form rather than substance and to conduct discussions and negotiations with any qualified respondent in any manner deemed necessary by the City to serve its best interests. The City also reserves the right, based on its sole judgment and discretion, to award a contract based upon the written proposals it receives without conducting discussions, interviews or negotiations. e) If, in the opinion of the City, a proposal contains false or misleading statements or references, it may be rejected without notice to Proposer. f) The City reserves the right to obtain written clarification of any point in a Proposer's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a Proposer to respond to such a request for additional information or clarification may result in rejection of the proposal. 398
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g) The City reserves the right, without qualification, to select a Proposer for further discussions based solely on the content of the RFPs and relevant information obtained from others concerning the respondent's respective records of past performance. h) Proposer agrees that any response submitted to this RFP will remain current and valid for a period of not less than 120 calendar days from the proposal due date.

8. Local Business Preference (applies to RFP’s over $50,000 only) a) The City shall apply a five percent discount to all local businesses which submit proposals for services to the City of South Lake Tahoe. The City shall evaluate the local businesses’ proposals as though the proposal had been submitted at a cost of five percent lower than the cost submitted.
b) Local Business shall mean a business which maintains its principal place of business in a fixed office within the City of South Lake Tahoe and possesses a current South Lake Tahoe business license. To establish a principal place of business in South Lake Tahoe, a business must demonstrate the majority of its principals are based in the South Lake Tahoe office, and that it pays South Lake Tahoe payroll taxes on at least 51 percent of its total payroll.

9. Bidder’s Security
a) When deemed necessary, bidders’ security may be prescribed in invitations to bid, RFP’s and RFQ’s. Bidders shall be entitled to return of bid security; provided however, that a successful bidder shall forfeit his or her bid security upon his or her refusal or failure to execute that contract within 10 days after receipt of contract.

INTRODUCTION

10. Background
The City of South Lake Tahoe is a general law city and was incorporated on November 30, 1965, governed by a Council/Manager form of government made up of five council members elected to four-year, overlapping terms. The City provides a wide range of services including:
police and fire protection, snow removal, street maintenance, airport management, public transportation, parks and recreation, planning, building and safety, public improvements, and general administration. The City encompasses an area of approximately nine square miles with an average elevation of 6,200 feet above sea level. A year-round resort community, South Lake Tahoe had a permanent population of 21,472 on January 1, 2026. The City is located within the Lake Tahoe Basin, neighboring the State of Nevada, approximately 80 miles east of Sacramento, California, and 50 miles southwest of Reno, Nevada. The City has 232 full-time employees, with total expenditures for all funds budgeted at approximately $246.7 million for the 2025-26 fiscal year. The services provided under this agreement are intended to provide the City with specialized governmental accounting technical assistance and advisory services and may include evaluating accounting issues, interpreting applicable accounting standards, 409
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assisting with calculations and supporting documentation, preparation of supporting schedules and documentation, performed on an as-needed basis.

11. Objective
The City of South Lake Tahoe desires to obtain professional governmental accounting technical consulting services to assist the Finance Department with complex accounting matters, implementation of Governmental Accounting Standards Board (GASB) pronouncements, and preparation of supporting documentation necessary for accurate and reliable financial reporting.

The selected consultant will provide technical expertise, research, analysis, and recommendations related to governmental accounting matters, including, but not limited to, assistance with the ongoing compliance of applicable GASB standards, including GASB Statement Nos. 72 (Fair Value Measurement and Application), 87 (Leases), 96 (SubscriptionBased Information Technology Arrangements), and 101 (Compensated Absences), as well as the implementation of and ongoing compliance with any future GASB standards.

The objective of these services is to provide the City with timely and reliable technical accounting support, including:
• Evaluation of new and existing transactions and agreements for appropriate accounting treatment;
• Development and review of accounting methodologies and calculations; • Preparation of supporting schedules, analyses, and documentation; • Assistance with financial statement disclosures and reporting requirements; • Consultation regarding new accounting standards and changes in governmental accounting requirements; and
• Other specialized governmental accounting assistance as requested by the City.

The selected consultant will work collaboratively with Finance Department staff to support the City's financial reporting responsibilities. The City will retain responsibility for management decisions, accounting policies, financial statement preparation, and the final determination of accounting treatment and reporting presentation.

12. Nature of Services
The services provided under this agreement are intended to provide the City of South Lake Tahoe with specialized governmental accounting technical assistance and advisory services.

The selected consultant will serve as a resource to the Finance Department by providing technical expertise, analysis, research, and recommendations related to governmental accounting and financial reporting matters.

The consultant's services may include evaluating accounting issues, interpreting applicable accounting standards, assisting with calculations and supporting documentation, and providing recommendations regarding financial reporting requirements. The consultant may also assist Finance Department staff with implementation of new accounting standards and preparation of supporting schedules and documentation.
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The consultant will not assume the responsibilities of City management. The City retains responsibility for:
• Establishing and maintaining accounting policies and procedures; • Making management decisions regarding accounting treatment and financial reporting; • Preparing and approving the City's financial statements and disclosures; • Maintaining appropriate internal controls; and
• Determining the final accounting presentation and reporting of financial information.

The services provided under this agreement are separate from the City's independent financial statement audit. The consultant will not perform audit procedures, express an audit opinion, provide assurance services, or assume the responsibilities of the City's independent auditor unless separately engaged under an appropriate agreement.

The City anticipates that these services will be performed on an as-needed basis. The selected consultant will coordinate with Finance Department staff to determine the appropriate level of assistance needed for specific accounting matters and reporting requirements.

SCOPE OF SERVICE

13. Scope of Work to be Performed
The selected consultant shall provide professional accounting consulting services, which may include, but are not limited to, the following:
1). GASB 87 – Lease Accounting
Provide annual technical assistance with implementation and ongoing compliance with GASB Statement No. 87, including:
• Review of new lease agreements to determine applicability under GASB 87. • Review of modifications, amendments, renewals, and terminations of existing leases. • Calculation of lease assets and liabilities.
• Calculation of annual amortization schedules and journal entries. • Preparation of supporting schedules for financial reporting and audit purposes. • Consultation regarding complex lease accounting issues. 2). GASB 96 – Subscription-Based Information Technology Arrangements (SBITAs) Provide annual assistance with GASB Statement No. 96, including:
• Review of new and existing subscription agreements.
• Evaluation of contracts to determine applicability under GASB 96. • Calculation of subscription assets and liabilities.
• Preparation of amortization schedules.
• Preparation of supporting documentation and journal entries. 1142
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• Consultation regarding accounting treatment for technology subscription arrangements.
3). GASB 101 – Compensated Absences
Provide technical accounting assistance related to GASB Statement No. 101, including:
• Assistance with ongoing compliance with the standard. • Review of compensated absence policies.
• Calculation of the compensated absences liability as of the fiscal year end. • Financial statement reporting requirements.
• Consultation regarding ongoing compliance.
4). Future GASB Pronouncements
Provide technical assistance with implementation of future Governmental Accounting Standards Board pronouncements that become effective during the contract term, including:
• Evaluation of applicability to the City.
• Identification of implementation requirements.
• Development of implementation plans, timelines, and accounting methodologies. • Preparation of supporting schedules.
• Assistance with required financial statement disclosures. 5). Fair Value and Related Analyses
Assist with the allocation of the investment fair value adjustment as of the end of the fiscal year that was calculated by the City by fund and prepare the related journal entries. Perform fair market value or fair market rent analyses, as requested by the City, for purposes of complying with applicable accounting standards, lease evaluations, or other governmental financial reporting requirements.
6). Technical Accounting and Information Technology Consultation Provide technical accounting and information technology consultation on an as-needed basis, including:
• Research and interpretation of GASB standards.
• Assistance with complex governmental accounting transactions. • Financial reporting guidance.
• Preparation of technical accounting memoranda.
• Review of accounting treatment for unusual or non-routine transactions. • Consultation regarding implementation of new accounting standards. • Consultation regarding best security practices related to the information technology system design, security roles and definitions according to the City’s internal control environment and management practices.
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7). Audit Support
Provide reasonable assistance to the Finance Department during the annual external audit related to the accounting services performed under this agreement, including responding to auditor inquiries and providing supporting schedules and documentation prepared as part of this engagement.
8). State Controller's Office Annual Reporting
Provide technical assistance with the preparation and review of the California State Controller's Office annual financial reports and related schedules, including:
• Preparation or review of the City Financial Transactions Report submitted to the California State Controller's Office.
• Preparation or review of supporting schedules and reconciliations required for the report.
• Assistance with mapping financial information to State Controller reporting requirements.
• Review of reported information for completeness, consistency, and compliance with applicable State Controller reporting instructions.
• Assistance in responding to inquiries from the California State Controller's Office related to the submitted reports.
• Consultation regarding changes to reporting requirements or reporting formats issued by the California State Controller's Office.

Deliverables
As requested by the City, deliverables may include:
• Accounting analyses.
• Calculation workpapers.
• Amortization schedules.
• Journal entry recommendations.
• Fair market value analyses.
• Technical accounting or information technology memoranda. • Financial statement support schedules.
• Required GASB disclosure information.
• Other supporting documentation necessary for the City's Annual Comprehensive Financial Report (ACFR).

Term of Agreement
The City intends to award a Professional Services Agreement for an initial term of one (1) year.

The agreement may be extended for up to two (2) additional one-year terms upon mutual written agreement of both parties, subject to satisfactory consultant performance, annual 1344
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budget appropriations, and approval by the City in accordance with applicable purchasing policies.

The City reserves the right, but is not obligated, to exercise either renewal option.

Compensation
The proposer shall submit a fee proposal identifying hourly billing rates for all personnel expected to perform work under the agreement and shall provide estimated fees for the anticipated services described in this Request for Proposals.

The City anticipates utilizing services on an as-needed basis. No minimum amount of work is guaranteed under this agreement.

The selected consultant shall perform only those services specifically authorized by the Finance Director or designee. Compensation shall not exceed the approved not-to-exceed amount established in the Professional Services Agreement unless otherwise approved through a written contract amendment.

City Assistance
The Finance Department will provide available financial records, agreements, supporting documentation, accounting system reports, and other information reasonably necessary for the consultant to perform the requested services.

City staff will review consultant work products, provide timely feedback, and coordinate information requests throughout the engagement.

PROPOSAL CONTENT REQUIREMENTS

14. Proposal Requirements - All proposals must include the following information and shall be organized as described below.

A. Cover Letter (0-5 points)
The cover letter shall be addressed to the Finance Director, Olga Tikhomirova, CPA, and at a minimum, must contain the following:
• Identification of Firm, including name, address and telephone number • Name, title, address and telephone number of contact person during period of proposal evaluation
• A statement to the effect that the proposal shall remain valid for a period of not less than 120 calendar days from date of submittal
• Signed by person authorized to bind the Firm to the terms of the proposal.

B. Executive Summary (10 points)
In a brief narrative, describe the overall approach and plans to meet the requirements of the RFP. The intent of this narrative is to convince the City that the Firm understands the objective 1445
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that the study is intended to meet, the nature of the work, and the level of effort necessary to successfully provide the defined services.

C. Company History, Background and Experience (0-20 points) Describe the Firm’s history and organizational structure, including the size of the company, location of office(s) and years in business. Provide resumes of project team members. Also include the Firm’s background and public sector experience in governmental accounting, GASB implementation, and information technology consulting.

D. Scope of Work/Implementation (0-35 points)
Describe the Firm’s general approach to managing the project, including specific plans to manage, control, and supervise the project in order to insure satisfactory provision of services.

Provide a project schedule designed to meet the requirements of the City. The City’s target date for completion is 16-20 weeks from the date the contract is signed; however, a time-line from the Firm/Consultant is required. Provide description of implementation plan considerations, including estimated timeframes and deliverables for various stages of the project.

E. Project Budget (0-25 points)
Provide a description of the project budget itemized according to individual tasks. The Firm shall present a specific “not to exceed” fixed fee including associated fees (i.e. printing costs, attendance at meetings, travel) and be based on achievement of deliverables, which should be outlined on the Firm’s proposed timeline. Each phase or scope of the work should have an itemized budget including labor costs and expenses. The proposal should include staff hourly rates.

F. Description of Recent Projects/References (0-5 points) Provide a description of projects of a similar nature including at least three (3) client references with names and telephone numbers, contact persons. Preference shall be given to consultants who have provided satisfactory service to public entity clients.

EVALUATION METHOD & CRITERIA
The City of South Lake Tahoe will evaluate proposals based on the qualifications, experience, approach, and cost of each proposer. The City intends to select the consultant that demonstrates the best overall value and ability to provide high-quality governmental accounting technical consulting services.

Proposals will first be reviewed for responsiveness to the requirements. If any information is missing from the required content, the proposal may be deemed non-responsive and returned to proposer and any further review is subject to the City’s discretion (see Reservations, page 4).
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The Selection Committee will make a recommendation to the City Manager based on the criteria in this Proposal to award the contract to a selected Firm. The City Council will make the final determination whether or not to award a contract/agreement. The City may conduct interviews of the top scoring Proposals.

15. Evaluation Criteria
Recommendations for selection will be based on the following weighted criteria of 100 possible points and passing status on all Pass or Fail categories.

Criteria Points
A. Cover Letter 5
B. Executive Summary 10
C. Company History, Background & Experience 20
D. Scope of Work/Implementation 35
E. Project Budget 25
F. Description of Recent Projects/References 5
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ATTACHMENT 1

SAMPLE PROFESSIONAL SERVICES AGREEMENT
.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the_________day of ________ 2026 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and _____________________ (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for _________ years.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed 1849
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___________ without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures.

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation, or expiration.

7. Ownership of Documents.

All plans, studies, documents, and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant
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for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and
documents shall be granted to any party authorized by
Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or 2051
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employee of City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors, or subcontractors hired or retained by Consultant are employees, agents, contractors, or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third-party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates, and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation, or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation, or counsel. [FPPC Reg. 18700.3(a).

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a 2152
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material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances, and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations, and codes of federal, state, and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials, and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Consultant to practice its profession.

Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement.

Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City. Consultant agrees to defend City from and 2253
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against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges, and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall
maintain Workers’ Compensation Insurance and
Employer’s Liability Insurance for their employees in
accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and
Employer’s Liability Insurance in accordance with the laws of the State of California for all the subcontractor’s
employees. Any notice of cancellation of all Workers’
Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for City.
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ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. Coverage
must be made on the standard Occurrence form. ClaimsMade forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be
endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a
commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one
million dollars ($1,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its
employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined
single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional
insureds under Consultant’s General Liability and
Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on
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behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or
operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance
maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents, or volunteers.
vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or
in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount, and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall 2556
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contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City.

Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El 2657
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Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

23. Drug-Free Workplace Certification. This certification is only required for Consultants receiving payment from Grant Funding. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance 2758
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is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred:
the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the AntiLobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
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26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ City Manager Name, Title
Date_________________________ Date______________________________ 2960
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Business License # __________________
APPROVED AS TO FORM:

By____________________________ Date_____________________________ City Attorney
ATTEST:

By____________________________ Date___________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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CITY OF SOUTH LAKE TAHOE
ADDENDUM NO. 1
Request for Proposals
Governmental Accounting Technical and Financial Reporting Consulting Services
RFP No. 2026-08-03
Issued: July 30, 2026
This Addendum is issued to clarify the Request for Proposals. The following responses are based on questions received through the PlanetBids Question & Answer process. Except as specifically modified by this Addendum, all terms and conditions of the RFP remain unchanged.

1. Existing Engagement and Purpose of the RFP
Question Nos.: 9, 10, 11, 30(1), 31(1-4)
Response: The City is seeking governmental accounting technical consulting services to supplement Finance Department staff on specialized accounting matters described in the RFP.

The City has utilized consulting services for portions of this work in the past. Any qualified firm, including an incumbent consultant, may submit a proposal. The City is seeking proposals from firms that demonstrate the qualifications, experience, and technical expertise necessary to perform the services described in the RFP. Proposals will be evaluated in accordance with the evaluation criteria set forth in the RFP.

2. Pricing and Fee Proposal
Question Nos.: 3
Response: The City will accept a proposal that includes not-to-exceed pricing for services that can reasonably be estimated and hourly billing rates for as-needed services, provided the pricing methodology is clearly explained.

3. Historical Workload / Expected Utilization
Question Nos.: 14, 20, 28, 30(2,7), 31(3,5,10)
Response: The City anticipates utilizing GASB assistance service on an ongoing basis. State Controller’s Office report preparation assistance has not been utilized in the past but is a service the City may seek next year or the following year, with the potential for ongoing support.

However, there is no guaranteed minimum workload.

Historical information, to the extent available, is provided below:
• Historical annual consulting hours: approximately 180-250 hours 3162
• Historical annual consulting expenditures: The City does not disclose this information. • Estimated annual hours by service area: Not available.

4. GASB 87 – Lease Accounting
Question Nos.: 2, 15, 30(3), 31(11), 35
Response: Estimated lease population:
• Active leases: 2
• New leases annually: 10-50
• Annual modifications/renewals/terminations: 2-5
Prior-year schedules, calculations and journal entries will be made available to the selected consultant, as applicable.

5. GASB 96 – SBITAs
Question Nos.: 2, 15, 30(3), 31(12), 34, 35
Response: Estimated SBITA population:
• Active SBITAs: 2
• New SBITAs annually: 10-40
• SBITA tracking software: LeaseQuery (utilized by consultant).

6. GASB 101
Question Nos.: 26, 33
Response: GASB 101 implementation status: Implemented.

Compensated absence policy changes since implementation: No changes to the City's compensated absences policy were made during FY 2025-26. Changes to the policy may occur as a result of new bargaining agreements that become effective October 1, 2026.

7. Future GASB Pronouncements
Question Nos.: 19, 30(4)
Response: The City is not aware of any future GASB pronouncements requiring significant implementation efforts anticipated during the initial contract term.

8. Fair Value Analyses / Rent Analyses
Question Nos.: 1, 24, 25
Response: Section 13(5) of the RFP refers primarily to fair value adjustments required under GASB 31, however, the City may request additional fair value analysis for specific transactions or circumstances as needed. The scope is not intended to require analysis of every investment or loan receivable unless specifically requested by the City.

9. State Controller Reporting
Question Nos.: 30(5), 31(13), 32
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Response: The City currently prepares the State Controller reports using City staff.

Selected consultant responsibilities will include preparation of the City’s Financial Transactions Report for the SCO. The City intends to continue preparing all other SCO reports using City staff.

10. Audit Support
Question Nos.: 4, 16, 30(6)
Response: Audit support generally consists of responding to auditor inquiries regarding work performed under this engagement and providing supporting schedules prepared by the consultant. Communications with the external auditors will generally be coordinated through the Finance Department. There are no recurring audit findings or internal control recommendations.

11. Financial Systems
Question Nos.: 6, 17, 29, 34
Response: ERP System: OneSolution by Central Square. The City is currently in the process of upgrading to Finance Enterprise, the next generation version of OneSolution.

Financial reporting software: Excel
Lease/SBITA software: LeaseQuery (utilized by current consultant) Investment software: Excel
Compensated absence tracking: Excel
The selected consultant will receive appropriate system access or data extracts, as determined by the City and as available through the current consultant.

12. Service Delivery
Question Nos.: 7, 13, 21, 22, 27, 31(7)
Response: The City anticipates that the majority of services may be performed remotely. On-site meetings or attendance may be requested when necessary.

13. Deliverables / ACFR
Question Nos.: 18, 23, 31(8-10)
Response: The City will provide prior-year workpapers, schedules and supporting documentation, as available. Unless specifically authorized by the City, the consultant is not expected to prepare the ACFR. Project schedule and annual financial reporting milestones are based on a September 30 fiscal year end and issuance of the ACFR no later than March 31.

14. Management Oversight
Question Nos.: 8
Response: The Finance Director or designee will review consultant work products and retain responsibility for management decisions, accounting policies, internal controls, and final financial reporting, consistent with Sections 11 and 12 of the RFP. 3364

15. Budget
Question Nos.: 31(5)
Response: The City has elected to not disclose its budget for these services. Proposers should develop their fee proposals based on the scope of services described in the RFP.

16. Miscellaneous
Question Nos.: 5, 12
Response: The City does not anticipate a change in the external auditor during the contract term.
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August 3, 2026
Proposal for Professional Governmental
Accounting Technical Consulting Services
City of South Lake
Tahoe
Submitted By:

Eide Bailly
James Ramsey
Managing Director
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Table of Contents
A. Cover Letter...................................................................................................................................................3 B. Executive Summary.....................................................................................................................................4 C. Company History, Background and Experience...............................................................................5 Firm History .................................................................................................................................................5 Organizational Structure.........................................................................................................................5 Team Resumes............................................................................................................................................6 Experience....................................................................................................................................................10 D. Scope of Work/Implementation............................................................................................................14 Approach to Services ...............................................................................................................................14 Use of Technology ....................................................................................................................................16 E. Project Budget ..............................................................................................................................................17 F. Description of Recent Projects/References ........................................................................................19 G. The Right Choice for City of South Lake Tahoe...............................................................................20 Eide Bailly is the brand name under which Eide Bailly LLP and Eide Bailly Advisory LLC and its subsidiary entities provide professional services. Eide Bailly LLP and Eide Bailly Advisory LLC (and its respective subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Eide Bailly LLP is a licensed independent CPA firm that provides attest services to its clients. Eide Bailly Advisory LLC (and its respective subsidiary entities) provide tax and business advisory services to their clients. Eide Bailly Advisory LLC and its subsidiary entities are not licensed CPA firms. 3667
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A. Cover Letter
August 3, 2026
City of South Lake Tahoe
Olga Tikhomirova, CPA
Finance Director
Eide Bailly values the opportunity to continue supporting the City of South Lake Tahoe (the City) with governmental accounting technical and financial reporting consulting services.

Through our current advisory relationship with the City, we have developed a practical understanding of the City’s financial reporting environment, priorities, and personnel. That familiarity allows us to bring practical recommendations and technical support with less ramp-up time.

Identification of firm, including name, address and telephone number Eide Bailly
2150 River Plaza Dr., Ste. 150
Sacramento, CA 95833
(main) 916.570.1880
Name, title, address and telephone number of contact person during period of proposal evaluation
James Ramsey, Managing Director
916.999.8511 | [email protected]
Validity Statement
This proposal shall remain current and valid for a period of not less than 120 calendar days from the proposal due date.

Addendum Acknowledgement
This proposal reflects the clarifications provided in Addendum No. 1 issued July 30, 2026.

Authorized Signature
As a Managing Director, James is authorized to bind Eide Bailly to the terms of the proposal.

Sincerely,
James Ramsey
Managing Director
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B. Executive Summary
Your Goals, Our Commitment
Thank you for the opportunity to support City of South Lake Tahoe (the City) in achieving your goals through providing consulting services. We’ve crafted this proposal with your team in mind, focusing on the following outcomes so that you can focus on your core mission:
• reduce year-end reporting pressure,
• create auditor-ready documentation,
• supporting GASB judgments,
• assist with the SCO Financial Transactions Report,
• help City staff retain management responsibility.

We acknowledge that the City has a September 30th year-end, with a target to issue the Annual Comprehensive Financial Report (ACFR) no later than March 31st. We also acknowledge that we are not expected to prepare the ACFR unless specifically directed. Eide Bailly is here to offer thoughtful support and practical solutions. Our service is always grounded in a genuine understanding of your world.

As you’ve seen in the past, working with Eide Bailly provides you with a team that listens closely, responds quickly, and shows up with insight, not just answers. We’ve spent more than 70 years working with government organizations, so we understand the pace, pressure, and purpose that drive your work.

We’ve tailored this proposal with the City’s unique challenges and opportunities in mind. You’re seeking a firm to provide professional accounting consulting services including, but not limited to:
• GASB 87 – Lease Accounting
• GASB 96 – Subscription-Based Information technology Arrangements • GASB 101 – Compensated Absences
• Fair Value and Related Analyses
• Ad-hoc Technical Accounting and Information Technology Consulting • Audit Support
• State Controller’s Office Annual Reporting
• Future GASB Pronouncements
We are qualified and prepared to offer these services to the City. Here’s what you can continue to expect from our relationship:
• Real collaboration. We’ll work shoulder-to-shoulder with your team, making sure our support fits your style, goals, and day-to-day realities.
• Proactive communication. You’ll always know where things stand. We’ll keep the conversation going year-round — not just during deadlines.
• Access to the right expertise. Your dedicated team is backed by a national network of specialists, so no matter the challenge, we’ll bring the right people to the table. • Senior-level attention. You won’t be handed off. The people you meet are the people who do the work — with care, consistency, and commitment.

We’re committed to being responsive, reliable advisors and would be glad to answer any questions as you evaluate next steps. We look forward to the possibility of working with you now and in the future.

Let’s build something strong — together.
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C. Company History, Background and Experience
What Sets Us Apart
At Eide Bailly, we believe every organization has untapped potential. With more than 100 years of service and a team of over 3,500 professionals, we align our strengths with your ambitions to move you forward.

Firm History
Eide Bailly was founded in 1917 in Fargo, North Dakota as Bishop Brissman & Co.

Eventually, it transformed into Eide Helmeke and in 1998, the firm joined with Charles Bailly & Co. to form Eide Bailly. Our California offices were added in 2018.

By embracing change and focusing on innovative ideas, Eide Bailly has continued to grow with our clients while maintaining the relationship-driven service that has shaped our firm for more than a century. Today, the Eide Bailly brand represents a national professional services organization with more than 50 offices, including India, and more than 3,500 professionals focused on helping clients optimize performance, safeguard what they have built, and plan for future growth.

As the needs of our clients and the profession continue to evolve, Eide Bailly has taken deliberate steps to strengthen our ability to serve clients across assurance, tax, advisory, consulting, technology, and related professional services. Our history reflects a consistent commitment to adapting thoughtfully while preserving the quality, responsiveness, and practical guidance clients expect from our teams.

Local Office
The professional services for the City will be managed from our Sacramento office. Additional assistance may be provided from other offices, if needed. Our proposed timeline allows us to assign a team with prior experience working with the City of other similar government industry clients for greater efficiencies. Upon award, together we’ll determine what your preferences are and what works best for you, ensuring our plan meets your needs and expectations.

We expect remote service to be the primary delivery of services; however, our proximity to the City ensures that we are able to be onsite for meetings or for additional services when needed on short-notice, upon request.

Organizational Structure
Effective July 31, 2026, Eide Bailly is the brand name under which Eide Bailly LLP and Eide Bailly Advisory LLC and its subsidiary entities provide professional services. Eide Bailly LLP and Eide Bailly Advisory LLC (and its respective subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Eide Bailly LLP is a licensed independent CPA firm that provides attest services to its clients. Eide Bailly Advisory LLC (and its respective subsidiary entities) provide tax and business advisory services to their clients. Eide Bailly Advisory LLC and its subsidiary entities are not licensed CPA firms.

This alternative practice structure allows Eide Bailly to continue serving clients through the same collaborative, relationship-focused approach while aligning our legal and operational structure with applicable professional requirements. Clients will continue to experience practical guidance, access to specialized resources, and coordinated service from professionals who understand their organization and service needs. 3970
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For this engagement, the City’s day-to-day interaction with the proposed Eide Bailly advisory team is not expected to change as a result. The professionals identified in this proposal will remain focused on providing responsive, high-quality service, supported by firmwide resources and specialists as appropriate for the City’s needs.

Office Locations
Arizona
Phoenix
Northern California
Fresno
Menlo Park
Sacramento
Walnut Creek
Southern California
Irvine
Laguna Hills
Long Beach
Ontario
Pasadena
San Diego
Solano Beach
Torrance
Tustin
Woodland Hills
Colorado
Boulder
Denver
Fort Collins
Grand Junction
Idaho
Boise
Twin Falls
Illinois
Schaumburg
Iowa
Des Moines
Dubuque
Minnesota
Mankato
Minneapolis
Montana
Billings
Nebraska
Omaha
Nevada
Elko
Las Vegas
Reno
North Dakota
Bismarck
Fargo
Ohio
Akron
Canton
Cleveland
Oklahoma
Norman
Oklahoma City
Tulsa
South Dakota
Aberdeen
Sioux Falls
Texas
Abilene
Haskell
Utah
Lehi
Ogden
Orem
Salt Lake City
Virginia
Norfolk
Washington
Edmonds
Seattle
Spokane
International
India | Mumbai
Team Resumes
James Ramsey will serve as the Managing Director for the engagement. He will be supported by Kyle Bartle, Senior Manager who will serve as the project manager and lead the engagement team. Kinnaly Soukhaseum, Managing Director, will also be available to provide additional senior-level governmental accounting and reporting support.

James’ prior experience working within a city finance department allows him to approach technical issues with an understanding of staff capacity, audit timelines, and practical implementation constraints. Kyle’s prior experience with the City of South Lake Tahoe will allow the engagement team to be very specific on how to address any pain points or constraints the City may have. Kinnaly’s experience in assurance will assist the team in determining the appropriateness and sufficiency of workpapers to meet audit requirements.

These professionals bring strong credentials and a desire to work with the City. If awarded these engagements, these individuals will serve as your primary contacts. We have provided profiles for each team member, showcasing their experience and education, on the following pages. Additional resources will support the project team as necessary.

Senior and Staff Associates
Once we determine the timing that works best for you, we’ll assign senior and staff associates to your engagement, as necessary. Our seniors and associates are experienced in public accounting, with several who specialize in the government industry.
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James W Ramsey
Managing Director
My favorite part of the job is developing relationships with my clients to the point where I am one of the first people they call when they identify a potential issue or opportunity and they want quality service to solve it.
916.999.8511 | [email protected]
James works with government agencies providing accounting and advisory services. Prior to entering public accounting, he worked for a medium-size City performing virtually all functions of the Finance Department at one point or another. Wanting to obtain his license, he went into public accounting and has conducted numerous financial and performance audits, including single audits and other attest engagements for various local agencies (counties, cities, special districts and State agencies/departments). He merges his City experience with his previous audit experience to provide added value to his current clients, whether they are audit or advisory clients. James also serves as an advisor to the Government Finance Officers Association (GFOA) Accounting, Auditing and Financial Reporting Committee (AAFRC).

James appears on firm webinars for both in-house staff and externally for clients, speaking on topics including reporting, single audit, and updates to U.S. Generally Accepted Accounting Principles (GAAP).

When you work with James, you can expect him to take his time to fully understand your question/issue and develop a solution using a collaborative approach with you and others in your organization.

When not working, James unplugs by going on a long run on the American River Parkway in Sacramento or in the trails around Lake Tahoe.

Client Work
Provides advisory services to governmental agencies, such as year-end close, routine accounting assistance, process evaluations, and others.

Presents on upcoming changes and implementation of U.S. GAAP, U.S.

GAAS and single audits.

Memberships
American Institute of Certified
Public Accountants
California Society of Certified
Public Accountants
Government Finance Officers
Association
Designation/Licensures
Certified Public Accountant
Education
Master of Accountancy -
California State University, San
Bernardino
Bachelor of Business
Administration, Accounting -
California State University, San
Bernardino
Community
Sacramento Running Association,
Board Member
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Kyle Bartle
Senior Manager
916.999.8512 | [email protected]
Kyle specializes in services to government agencies, including states, counties cities, and special districts, including advisory, accounting, and assurance services.

When you work with Kyle, he strives to provide dedicated services tailored to the needs of your organization, while providing constructive feedback and guidance on changes relevant to your organization.

Outside of work, Kyle enjoys spending time with his family and outdoors activities, including camping and hiking.

Client Work
Kyle’s experience includes more than 12 years serving governmental agencies with advisory, accounting, and assurance services. His advisory and accounting experience includes assisting clients in preparation of their annual comprehensive financial statements in accordance with the Governmental Accounting Standards Board (GASB), GASB standards implementations, and as needed analysis or assistance on non-routine accounting matters. His assurance experience includes audits of governmental agencies financial statements, including annual comprehensive financial reports and federal grants subject to the Uniform Guidance.

Memberships
American Institute of Certified
Public Accountants
Government Finance Officers
Association
Designation/Licensures
Certified Public Accountant
Education
Bachelor of Accountancy -
California State University,
Sacramento
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Kinnaly Soukhaseum
Managing Director
909.755.2823 | [email protected]
Kinnaly's practice includes audit, accounting and advisory services to government entities throughout California. She has been conducting audits of counties, cities, large regional and special purpose government agencies for over 15 years. Her experience also includes transit agencies, public utilities and single audits.

She has performed the financial and compliance audits of federal awards in accordance with Uniform Guidance.

Her single audit experience includes audits of programs from the Department of Health and Human Services, Department of Housing and Urban Development, Department of Homeland Security, Department of Transportation and a variety of other agencies.

Client Work
Advises and assists clients with disclosure, financial reporting and compliance requirements pursuant to the Government Finance Officers Association (GFOA) Certificate Program.

Provides training to staff through in-house conferences to ensure consistency and knowledge throughout the team, and also provides audit and accounting updates for many of her government clients.

Memberships
American Institute of Certified
Public Accountants
Designation/Licensures
Certified Public Accountant
Education
Bachelor of Science, Business
Administration - University of
California, Riverside
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Experience
We Understand Governments
Our firm’s Government Industry Group has 300+ full-time professionals who share information, learn from others, and stay up to date on industry developments. To gain the greatest benefit, the knowledge is shared with professionals across the firm.

The government industry represents one of Eide Bailly’s largest niche areas — with more than 1,300 government clients across the firm. We serve cities, counties, special districts, state agencies, colleges and universities, and tribal entities through accounting, advisory, financial reporting, GASB implementation, and assurance-related services by bringing practical, sector-specific insight to each engagement. Through serving these clients, our professionals have gained focused expertise in the government industry and will provide you with insightful advice. Our advisory work includes helping governmental clients evaluate accounting issues, document technical conclusions, prepare supporting schedules, and implement new reporting standards.

Government Industry Involvement
Eide Bailly prioritizes staying current with changes to the government industry. We help clients adapt to changes within the existing standards and implement any new standards.

Our team members are engaged in the government industry and are well positioned in organizations associated with government entities including:
• AGA (formerly Association of Government Accountants), local and national boards, and the Financial Management Standards Board.
• American Institute of Certified Public Accountants’ (AICPA) State and Local Government Expert Panel ○ Jodi Daugherty, Partner, serves as a resource and speaker for the Panel, including serving as one of the subject matter experts for their Governmental Audit Quality Center (GAQC), Private Companies Practice Section (PCPS) Technical Committee.
• AICPA GAQC
○ Angie Hillstead, Partner, is a member of the GAQC Executive Committee. • AICPA PCPS
○ Angie Hillstead, Partner, served on the PCPS from May 2020-2025 representing the views of local and regional firms on standard-setting
• Governmental Accounting Standards Advisory Council (GASAC). • Review committee of the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting.
○ Brian Stavenger, Partner, serves on the GFOA’s Committee on Economic Development and Capital Planning.
○ James Ramsey, Managing Director, serves on the GFOA’s Accounting, Auditing, and Financial Reporting Standing Committee.
○ Platinum sponsor of the Government Finance Officers Association of Texas (GFOAT) and frequently present at their fall and spring conferences.
• National Association of State Auditors, Comptrollers and Treasurers (NASACT). • Association of Local Government Auditors (ALGA)
• National Association of Housing and Redevelopment Officials (NAHRO) 4475
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Gerry Boaz, Governmental Accounting Standards Board (GASB) Implementation Specialist, has regularly attended GASB meetings since 2000 as part of his liaison duties and responsibilities for the State of Tennessee, State Auditor’s Office, and provided detailed summaries of those meetings to the NASACT. Gerry’s attendance on behalf of Eide Bailly at these meetings provides information for newsletters, e-blasts, and webinars.

We have been involved with many GASB task forces over the years that have shaped the future of state and local government accounting and financial reporting. Our task force participation includes projects that became GASB No. 74 and 75 on Other Post-Employment Benefits (OPEB); GASB No. 103, Financial Reporting Model Improvements; the note disclosure project, which evolved into GASB Concepts Statement No. 7, Communication Methods in General Purpose External Financial Reports That Contain Basic Financial Statements: Notes to Financial Statements—an amendment of GASB Concepts Statement No. 3; and the current revenue and expense recognition (RER) model and voluntary digital financial reporting projects.

Due to our leadership positions, you will have access to information not available from other accounting firms.

Implementation of New Standards
In an industry where standards continually evolve and change, Eide Bailly makes it a priority to stay current and assist our clients with necessary changes. In addition to helping clients implement new standards, we also help them adapt to changes within the existing standards.

Several of our professionals serve on committees that have direct input into writing new standards. This enables our involvement from the beginning and ability to influence the final outcome. Our clients benefit from our strong understanding of the standards and how they may affect their organization. We will work with the City to create a plan to address new standards one to two years prior to implementation.

Thought Leadership
A number of Eide Bailly partners are nationally recognized state and local government thought leaders who present at dozens of national venues throughout the year. These venues include: GFOA; NASACT; California Society of Municipal Finance Officers; California State Association of County Retirement Systems; California Association of Public Retirement Systems; AGA National Professional Development Conference and multiple AGA chapters across the country; National Association of Housing and Redevelopment Officials (NAHRO); California, Florida, Iowa, Idaho, South Carolina, and Utah Societies of CPAs; and Colorado, Oregon, and Great Plains GFOAs. We also provide training for state and local agencies, including:
• California State Controller’s Office
• Commonwealth of Massachusetts
• Florida GFOA School of Governance
• Florida GFOA seminars and conferences
• Florida State Society of CPAs
• Idaho State Auditor's Office
• Minnesota State Auditor's Office
• Mississippi State Auditor's Office
• Montana State Auditor's Office and State
Controller's Office
• North Carolina State Auditor's Office and
State Controller's Office
• North Dakota State Auditor's Office
• South Carolina Comptroller General’s Office
• South Dakota State Auditor's Office
• State of Montana
• State of Nevada
• State of Tennessee Controllers’ offices
• Texas AGA
• Texas State Auditor
• Virginia Beach IIA Chapter
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Furthermore, an Eide Bailly retired partner was the
author for the entire Governmental Library for
Commerce Clearinghouse Wolters Kluwer (CCH).

This library serves as the interpretative reference on
government Generally Accepted Accounting
Principles (GAAP), government best practices and
government audits for governments, auditors, and
educators nationwide.

Information Technology Experience
We understand the City currently uses OneSolution
by CentralSquare and is in the process of upgrading
to Finance Enterprise. We also understand that the
City uses Excel for financial reporting, investmentrelated reporting, and compensated absence tracking.

Eide Bailly’s information technology consultation for
this engagement will be focused on the City’s
financial reporting environment and the practical
system-related considerations that support
accurate, reliable, and timely reporting. Our role
will not be to perform an information technology
audit, cybersecurity assessment, or assurance
engagement; rather, we will provide advisory
support related to financial system use, reporting
workflows, access considerations, data extracts, and
internal control alignment as requested by the City.

Our professionals have experience working with
governmental entities that rely on a combination of
enterprise resource planning systems, Excel-based
reporting tools, and specialized accounting
applications to support year-end close, GASB
implementation, audit support, and State Controller
reporting.

As requested, our consultation may include
assisting the City with evaluating how financial
system information is used to support accounting
analyses, GASB calculations, journal entry support,
financial reporting schedules, and State Controller
reporting. This may include reviewing available
reports or data extracts, helping identify
information needed to support technical accounting
conclusions, and recommending practical ways to
organize supporting documentation so that City
staff, management, and external auditors can efficiently review the work performed.

Scope of Activities Performed
(not all-inclusive)
• Desktop Management and Security
• Application Security
• Network Security
• Systems Development Life Cycle (SDLC) / Change
Management
• Business Continuity Plan (BCP) / Disaster Recovery
Plan (DRP)
• Vendor Management
• Cybersecurity
• Data Security
• External Penetration Testing
• Internal Vulnerability Assessment
• Social Engineering Assessment
• Remote Tests
• Service Organization Control (SOC)
Certifications Held
• Certified Information Systems Auditor
• Certified in Risk and Information Systems Control
• Certified Information System Security Professional
• Certified Information System Manager
• Certified Financial Systems Auditor
• Certified Public Accountant
• Certified Common Security Framework
Practitioner
• Certified Financial Crimes Investigator
• Certified Health Care Financial Professional
• Certified Financial Examiner
• Certified Financial Forensics
• Cybersecurity Maturity Model Certification –
Registered Practitioner
• GIAC Security Essentials Certification
• Certified Internal Auditor
• Certified Government Audit Professional
• Certified Risk Management Assurance
• Certified Information Technology Professional
• Certified Penetration Testing Engineer
• Certified Management Accountant
• Certified Network Engineer
• Certified Network Analyst
• Certified Information Systems Auditor
• Certified Government Financial Manager
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We can also provide consultation regarding financial system access and security role considerations from an accounting and internal control perspective. This may include discussing user access, role design, segregation of duties considerations, approval workflows, and system-generated reporting in relation to the City’s internal control environment and management practices. Our recommendations will be designed to support City management’s oversight responsibilities while recognizing that the City retains responsibility for system administration, internal controls, management decisions, and final financial reporting determinations.

Our approach is practical and collaborative. We will work with Finance Department staff to understand how information flows from the City’s systems into accounting schedules, technical analyses, journal entries, disclosure support, and State Controller reporting. Where system limitations or manual processes create reporting challenges, we will help identify reasonable alternatives, such as data extract templates, reconciliation steps, review checklists, or standardized workpaper formats. The goal is to help the City create repeatable, welldocumented reporting support without adding unnecessary complexity.

For this engagement, Eide Bailly’s technology-related consultation may include:
• Reviewing financial reporting data extracts for completeness, consistency, and usability; • Assisting with mapping system-generated information to GASB implementation schedules, journal entries, disclosure support, and State Controller reporting requirements; • Consulting on access and security role considerations related to financial reporting workflows; • Identifying opportunities to improve the consistency and organization of Excel-based supporting schedules;
• Discussing OneSolution/Finance Enterprise reporting considerations that may affect year-end close, audit support, or recurring financial reporting processes; • Recommending practical documentation approaches to support City review and auditor inquiries; and • Coordinating with City staff regarding system information needed for specific technical accounting matters.

This technology consultation will be integrated with our governmental accounting and financial reporting support so that system-related considerations are addressed in the context of the City’s accounting objectives, reporting deadlines, and management responsibilities.
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D. Scope of Work/Implementation
Approach to Services
At Eide Bailly, we promise you a better overall experience. Though other firms may be capable of accomplishing the City’s objectives, we appreciate that every situation and every organization is different, and our tailored approach is based on the needs of each client. We commit to the City that we will take the time to understand your needs and priorities and through a process of listening and learning will provide a customized solution that fully meets your needs and financial reporting objectives.

Our service team will engage with the City management for initial planning and a kick-off meeting to discuss the scope of services in more detail and formulate a detailed project plan and schedule.

Subsequently, we will provide the City with a list of any information required to successfully complete the scope of services.

During the delivery of our services, we ask that the City:
• Provide continuous knowledge and information to allow us to be successful in our roles.
• Respond timely to requests for specific support and
information needed.
• Designate an individual from the City to oversee the services. • Provide a point of contact for our team.
• Make all management decisions and perform all management functions.

Throughout the engagement, we will conduct regular check-in meetings with the City’s staff to discuss the status of ongoing services to ensure that all parties remain well informed of our progress.

Onboarding and Initial
Assessment
Work Plan Development
Technical Accounting
Analysis and Support
Review, Communication,
and Ongoing Support
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Project Roadmap
Based on our review of The City’s RFP, we understand the City’s needed scope of services and the necessary tasks to address it as outlined below. Our methodology is broken into four phases:

Phase 1: Onboarding and Initial Assessment
• Task 1.1: Schedule and conduct a kick-off meeting with City personnel to confirm engagement objectives, anticipated service needs, timing considerations, communication protocols, document requirements, and coordination procedures for requested services. • Task 1.2: Obtain an initial understanding of the City’s accounting environment, financial reporting calendar, relevant systems, available supporting documentation, and priority governmental accounting matters requiring technical assistance.

Phase 2: Development of Work Plan
• Task 2.1: Develop a work plan outlining the general approach for providing as-needed governmental accounting technical consulting services, including anticipated timelines, responsibilities, communication expectations, and key milestones.
• Task 2.2: Provide the City with a listing of anticipated provided-by-client documentation and establish a secure process for the transfer, tracking, and retention of requested information.

Phase 3: Technical Accounting Analysis and Support
• Task 3.1: Review information provided by the City and evaluate applicable governmental accounting and financial reporting considerations based on the nature of each requested matter. • Task 3.2: Research relevant accounting standards, reporting requirements, and implementation guidance, including applicable GASB pronouncements and other governmental financial reporting requirements.
• Task 3.3: Develop calculations, schedules, journal entry recommendations, disclosure support, technical memoranda, or other supporting documentation necessary to assist the City with financial reporting and audit support.
• Task 3.4: Discuss preliminary observations and recommendations with City personnel, obtain additional information as needed, and refine supporting documentation based on City feedback.

Phase 4: Review, Communication, and Ongoing Support
• Task 4.1: Perform internal quality review of significant technical analyses, calculations, memoranda, and supporting schedules prior to delivery to the City.
• Task 4.2: Provide periodic status updates to City personnel regarding the progress of requested services, open items, anticipated timing, and matters requiring City input or decision-making. • Task 4.3: Assist the City in responding to related auditor or State Controller inquiries associated with services performed under the engagement, as requested.
• Task 4.4: Support ongoing consultation needs throughout the contract term for new accounting matters, reporting questions, GASB implementation considerations, and other specialized governmental accounting assistance requested by the City.

Phase 1 Phase 2 Phase 3 Phase 4
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Estimated Timeframes and Deliverables
Eide Bailly commits to meeting your deadlines. We will work closely with your team through the planning stages to clearly define expectations and the items required from your team in order to facilitate an efficient delivery of services to enable us to meet your deadline. The following table identifies the structure of our services for the City and the timing of each activity:

Activity Timing
Phase 1: Onboarding and Initial Assessment Weeks 1–2 of following execution of contract (Anticipated to be September)
Phase 2: Development of Work Plan Weeks 2–3
Phase 3: Technical Accounting Analysis and Support Weeks 3–16 Phase 4: Review, Communication, and Ongoing Support Weeks 4–20 and ongoing, as requested The proposed timeline is intended to align with the City’s target completion window of approximately 16–20 weeks from contract execution. Because services will be performed on an as-needed basis, actual timing will depend on the nature and complexity of each request, availability of supporting documentation, and City review and approval processes.

Use of Technology
Eide Bailly staff utilizes progressive and effective software to streamline processes and make them as efficient as possible. These technologies include:

Suralink
Suralink is an interactive Provided by Client (PBC) software solution which improves the client experience for document exchange. This addition to our suite of tools saves a substantial amount of time managing PBC documents, creating increased efficiencies during your engagement.

Artificial Intelligence
Eide Bailly’s approved artificial intelligence (AI) tools are:
• Microsoft CoPilot: available to be used throughout the organization to securely automate and enhance processes.
• Suralink Workpaper Suite: allows us to leverage AI for automated document matching.

Our approved AI solutions are supported by a rigorous commitment to security, privacy, and compliance. All client data remains within our secure U.S. based environments and is never used to train external models. We leverage trusted platforms and enterprise-grade controls to ensure data protection, transparency, and traceability at every stage.
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E. Project Budget
Expected Fees
Our fees are based on the complexity of the issue and the level of expertise required by our team members to effectively address it. If you request additional services, we’ll obtain your agreement on fees before commencing work to avoid surprises or hidden fees. We propose the following fees based on our understanding of the scope of work and the level of involvement of the City’s staff:

Services Estimated Hours Cost for Fiscal Year 2026
1) GASB 87 Lease Accounting (1) 53 $14,700
2) GASB 96 Subscription-Based Information Technology
Arrangements (SBITAs) (1) 53 14,700
3) GASB 101 – Compensated Absences 55 19,000
4) Future GASB Pronouncements 4 1,600
5) Fair Value and Related Analyses 8 2,300
6) Technical Accounting and Information Technology
Consultation 40 12,000
7) Audit Support (2)- -
8) State Controller's Office Annual Reporting Assistance 42 8,900 Not to Exceed Total 255 $73,200
(1) Based on an estimated 15 agreements requiring analysis per year (15 leases and 15 SBITA agreements). For each agreement determined in-scope of the respective standard and determined material by the City, an additional cost of $708 per agreement (lease & SBITA) would apply for entry of the agreement into the firm's lease/SBITA accounting software (LeaseQuery).
(2) The fee for services provided is inclusive of audit support. Audit support is related to Eide Bailly-prepared analyses, journal entries, and memorandum. Communication with external auditors will generally be coordinated through the Finance Department.

The not-to-exceed amount includes the services listed above based on the stated assumptions. Services will be performed only as authorized by the Finance Director or designee. If actual activity exceeds the assumptions, or if the City requests additional services, Eide Bailly will obtain written approval before performing additional work.

Future Year Pricing Guarantees
Our fee increases for future years are consistent with inflationary increases in the industry, which we anticipate being between 3-5% per year. They are contingent upon no major changes to the City, and that significant accounting and auditing rule changes and procedures remain consistent with current requirements. Fees don’t include additional time that could be incurred due to changes to the scope of the engagement.

Out-of-Pocket Fees
The professional fees listed above include out-of-pocket expenses and a 5% technology fee used to support and enhance the quality work we provide by investing in technology. Our fees assume services will be primarily performed remotely. Should the City request substantial on-site attendance beyond normal engagement requirements, associated travel expenses would be discussed and approved in advance by the City. 5182
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Billing Policy Regarding Inquiries
We know clients appreciate access to all their service team members. We embrace this opportunity for constant communication and will ensure our team members are available when you have questions and issues. This service is included in the scope of the engagement. If a particular issue surfaces that falls outside the scope of this engagement, we’ll bring it to your attention and obtain approval before proceeding.

Hourly Rates
Staff Level 2026 Rates
Partner/Managing Director $ 436/hr.

Director $ 387/hr.

Senior Manager $ 361/hr.

Manager $ 339/hr.

Supervisor $ 260/hr.

Senior Associate $ 226/hr.

Staff Associate $ 176/hr.

Contract Terms and Conditions
This proposal is contingent upon completion of the Eide Bailly engagement acceptance process and negotiation of a mutually acceptable contract. We would seek to ensure any mutually negotiated contract allowed for ownership of and retention of working papers by Eide Bailly, clarified access requirements, and other standard terms, including those necessary to protect auditor independence.

With regard to the terms and conditions set forth in the RFP, Eide Bailly suggests: (i) focused indemnification provisions, including protecting auditor independence; (ii) clarifying insurance requirements, providing for confidentiality of insurance structure including professional liability declaration pages, deductibles, and retention levels, and notification only goes to primary insured (insurance); and (iii) clarifying requirements and deleting inapplicable provisions throughout.

Additionally, pursuant to professional standards and firm practice, we would expect to confirm our understanding of each engagement on an annual basis in the form of a Statement of Work outlining the scope of work and obligations/responsibilities specific to that year’s engagement. We do not anticipate any significant issues in reaching agreement on contract terms, and we commit to working in good faith to successfully negotiate a mutually agreeable contract on a timely basis should we be awarded this work. 5283
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F. Description of Recent Projects/References
Experience You Can Trust
As a top 20 accounting and advisory firm, we’ve built our business on relationships and believe our clients to be the best critics of our service. The clients below have similarities to your organization, and we encourage you to contact them to learn about their Eide Bailly experiences.

Port of Stockton
Esmeralda Correa, Controller
209.946.0246 x. 8255 | [email protected]
Services provided: Capital assets data analysis, GASB implementation assistance California State Controller's Office
James Anderson, Assistant Division Chief
916.323.2364 | [email protected]
Services provided: Data analysis, GASB implementation assistance, training City of Auburn, CA
Gretchen Hoskins, Finance Director
530.823.4211 x. 110 | [email protected]
Services provided: Year-end audit assistance, GASB implementation assistance 5384
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G. The Right Choice for City of South Lake Tahoe
Exceeding Expectations and Achieving Goals
For us, work goes beyond mere tasks; we view it as an opportunity to assist you in addressing challenges, reaching objectives, and carrying out your mission. After carefully assessing your requirements and investing time in understanding the City, we believe we’re an ideal fit for this opportunity.

We’re committed to being responsive, reliable advisors and would be glad to answer any questions as you evaluate next steps. We want to make sure you have everything you need to make your decision.

James Ramsey
Managing Director
916.999.8511 | [email protected]
We Want to Work with You
Our objective is simple: to help you move forward with confidence. Whether it's protecting what you've built, improving processes, providing practical GASB support, or relieving the burden of complex and cumbersome reporting requirements, Eide Bailly is here to offer thoughtful support and practical solutions. We look forward to working with you.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 6th day of October 2026, by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Eide Bailly Advisory LLC (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and shall continue for one year. At the 5586
option of the City, the services may be extended up to two times for periods of one year each, which options shall be exercised by the City Manager in writing no later than the expiration of the prior term.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $73,200 for the first year without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date. 5687
Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other deliverables, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, and deliverables to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City, unless such disclosure is required by law, court order, or applicable professional standards.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City 5788
for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the 5889
performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700.3(a)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.
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13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or misconduct of the City.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
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i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for their employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for hired and non-owned
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vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
v. Cyber Liability Coverage. Consultant shall maintain cyber liability insurance with limits not less than one million dollars ($1,000,000) per claim, two million dollars ($2,000,000) aggregate. Coverage shall be sufficiently broad to sufficiently broad to respond to the duties and obligations as is
undertaken by Vendor in this agreement and shall include, claims involving security breach; system failure; data recovery; cyber extortion; social engineering; damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. Vendor’s policy shall be primary and shall not seek contribution from the City’s coverage. Any failure to comply with the reporting provisions of the policy by Vendor shall not affect coverage provided to the City. If Vendor maintains broader coverage and/or higher limits than the minimums listed above, City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
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i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required 6394
under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Eide Bailly Advisory LLC
2150 River Plaza Dr., Ste. 150
Sacramento, CA 95833

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation 6495
on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. If no resolution is reached, then the mediation process in Consultant’s Engagement Letter/Statement of Work shall be followed prior to the commencement of any action by either party.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, 6596
religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

23. Drug-Free Workplace Certification. This certification is only required for Consultants receiving payment from Grant Funding. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant 6697
(1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29.Entire Agreement. This Agreement and Consultant’s Engagement Letter/Statement of Work constitute the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. In the event of any conflict between Consultant’ s Engagement Letter/Statement of Work and this Agreement, this Agreement shall control.
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30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor James Ramsey, Managing Director
Date __________________________ Date _____________________________ Business License # ______012020______
APPROVED AS TO FORM:

By____________________________ Date ________________________________ Sergio Rudin, Interim City Attorney
ATTEST:

By______________________________ Date ________________________________ Susan Blankenship, City Clerk
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Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES
1). GASB 87 – Lease Accounting
Provide annual technical assistance with implementation and ongoing compliance with GASB Statement No. 87, including:
 Review of new lease agreements to determine applicability under GASB 87.  Review of modifications, amendments, renewals, and terminations of existing leases.  Calculation of lease assets and liabilities.
 Calculation of annual amortization schedules and journal entries.  Preparation of supporting schedules for financial reporting and audit purposes.  Consultation regarding complex lease accounting issues. 2). GASB 96 – Subscription-Based Information Technology Arrangements (SBITAs) Provide annual assistance with GASB Statement No. 96, including:
 Review of new and existing subscription agreements.
 Evaluation of contracts to determine applicability under GASB 96.  Calculation of subscription assets and liabilities.
 Preparation of amortization schedules.
 Preparation of supporting documentation and journal entries.  Consultation regarding accounting treatment for technology subscription arrangements. 3). GASB 101 – Compensated Absences
Provide technical accounting assistance related to GASB Statement No. 101, including:
 Assistance with ongoing compliance with the standard.  Review of compensated absence policies.
 Calculation of the compensated absences liability as of the fiscal year end.  Financial statement reporting requirements.
 Consultation regarding ongoing compliance.
4). Future GASB Pronouncements
Provide technical assistance with implementation of future Governmental Accounting Standards Board pronouncements that become effective during the contract term, including:
 Evaluation of applicability to the City.
 Identification of implementation requirements.
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 Development of implementation plans, timelines, and accounting methodologies.  Preparation of supporting schedules.
 Assistance with required financial statement disclosures. 5). Fair Value and Related Analyses
Assist with the allocation of the investment fair value adjustment as of the end of the fiscal year that was calculated by the City by fund and prepare the related journal entries. Perform fair market value or fair market rent analyses, as requested by the City, for purposes of complying with applicable accounting standards, lease evaluations, or other governmental financial reporting requirements. 6). Technical Accounting and Information Technology Consultation Provide technical accounting and information technology consultation on an as-needed basis, including:
 Research and interpretation of GASB standards.
 Assistance with complex governmental accounting transactions.  Financial reporting guidance.
 Preparation of technical accounting memoranda.
 Review of accounting treatment for unusual or non-routine transactions.  Consultation regarding implementation of new accounting standards.  Consultation regarding best security practices related to the information technology system design, security roles and definitions according to the City’s internal control environment and management practices.
7). Audit Support
Provide reasonable assistance to the Finance Department during the annual external audit related to the accounting services performed under this agreement, including responding to auditor inquiries and providing supporting schedules and documentation prepared as part of this engagement. 8). State Controller's Office Annual Reporting
Provide technical assistance with the preparation and review of the California State Controller's Office annual financial reports and related schedules, including:
 Preparation or review of the City Financial Transactions Report submitted to the California State Controller's Office.
 Preparation or review of supporting schedules and reconciliations required for the report.  Assistance with mapping financial information to State Controller reporting requirements.  Review of reported information for completeness, consistency, and compliance with applicable State Controller reporting instructions.
 Assistance in responding to inquiries from the California State Controller's Office related to the submitted reports.
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 Consultation regarding changes to reporting requirements or reporting formats issued by the California State Controller's Office.

Deliverables
As requested by the City, deliverables may include:
 Accounting analyses.
 Calculation workpapers.
 Amortization schedules.
 Journal entry recommendations.
 Fair market value analyses.
 Technical accounting or information technology memoranda.  Financial statement support schedules.
 Required GASB disclosure information.
 Other supporting documentation necessary for the City's Annual Comprehensive Financial Report (ACFR).

Nature of Services
The consultant will not assume the responsibilities of City management. The City retains responsibility for:
 Establishing and maintaining accounting policies and procedures;  Making management decisions regarding accounting treatment and financial reporting;  Preparing and approving the City's financial statements and disclosures;  Maintaining appropriate internal controls; and
 Determining the final accounting presentation and reporting of financial information.

The services provided under this agreement are separate from the City's independent financial statement audit. The consultant will not perform audit procedures, express an audit opinion, provide assurance services, or assume the responsibilities of the City's independent auditor unless separately engaged under an appropriate agreement.

The City anticipates that these services will be performed on an as-needed basis. The selected consultant will coordinate with Finance Department staff to determine the appropriate level of assistance needed for specific accounting matters and reporting requirements. 10372

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Services Estimated Hours Cost for Fiscal Year 2026
1) GASB 87 Lease Accounting (1) 53 $14,700
2) GASB 96 Subscription-Based Information Technology
Arrangements(SBITAs) (1) 53 14,700
3) GASB 101 – Compensated Absences 55 19,000
4) Future GASB Pronouncements 4 1,600
5) Fair Value and Related Analyses 8 2,300
6) Technical Accounting and Information Technology
Consultation 40 12,000
7) Audit Support (2)- -
8) State Controller's Office Annual Reporting Assistance 42 8,900 Not to Exceed Total 255 $73,200
(1) Based on an estimated 15 agreements requiring analysis per year (15 leases and 15 SBITA agreements). For each agreement determined in-scope of the respective standard and determined material by the City, an additional cost of $708 per agreement (lease & SBITA) would apply for entry of the agreement into the firm's lease/SBITA accounting software (LeaseQuery).
(2) The fee for services provided isinclusive of audit support. Audit support isrelated to Eide Bailly-prepared analyses, journal entries, and memorandum. Communication with external auditors will generally be coordinated through the Finance Department.

The not-to-exceed amount includes the services identified above and in Exhibit A Scope of Services, and is based on the stated assumptions. Services shall be performed only as authorized by the Finance Director or designee. If actual activity exceeds the stated assumptions, or if the City requests additional services, Eide Bailly will obtain the City’s prior written approval before performing any additional work or incurring additional fees. No additional fees or costs shall be payable by the City unless authorized in writing in advance.

Hourly Rates
Staff Level 2026 Rates
Partner/Managing Director $ 436/hr.

Director $ 387/hr.

Senior Manager $ 361/hr.

Manager $ 339/hr.

Supervisor $ 260/hr.

Senior Associate $ 226/hr.

Staff Associate $ 176/hr.
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In the event that the City exercises an option to extend the term, the hourly rates and schedule of charges above shall be increased by the year over year change in the Consumer Price Index for All Urban Consumers (CPI‑U) in the West region for the prior one-year term, but not to exceed five percent (5%).

TIMELINE
The project schedule and annual financial reporting milestones are based on a September 30 fiscal yearend and issuance of the Annual Comprehensive Financial Report (ACFR) no later than March 31. All required annual financial reporting to the State Controller’s Office (SCO) shall be completed in accordance with the applicable deadlines established by the SCO. Any additional services requested by the City shall be performed in accordance with timelines mutually agreed upon by the City and Eide Bailly based on the nature and scope of the requested services.
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EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

James Ramsey, Managing Director
By:________________________________________
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Council Agenda Report October 6, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: October 6, 2026
Title: Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services
Location: Citywide
Responsible Staff Member: Olga Tikhomirova, Director of Finance Background: The Finance Department periodically requires specialized governmental accounting and financial reporting support to address complex accounting matters, evaluate new and existing transactions, prepare supporting schedules and analyses, assist with financialstatement disclosure support, and respond to technical reporting requirements.

The requested services are advisory in nature and are separate from the City’s independent financial statement audit. The consultant will provide technical expertise, research, analyses, recommendations, schedules, calculations, journal-entry support, and related documentation.

The City will retain responsibility for management decisions, accounting policies, internal controls, financial statement preparation, and final accounting and reporting determinations.

The scope of services includes as-needed support for Governmental Accounting Standards Board (GASB) requirements, including GASB Statement No. 72, Fair Value Measurement and Application; GASB Statement No. 87, Leases; GASB Statement No. 96, Subscription-Based Information Technology Arrangements (SBITAs); GASB Statement No. 101, Compensated Absences; future GASB pronouncements; technical accounting and information technology consultation; audit support related to consultant-prepared work products; and preparation support for the City’s Financial Transactions Report submitted to the California State Controller’s Office.

The City issued Request for Proposals No. 2026-08-03 for Governmental Accounting Technical and Financial Reporting Consulting Services. The RFP stated that the City anticipated using these services on an as-needed basis, with no minimum amount of work guaranteed. The selected consultant may perform only services specifically authorized by the Finance Director or designee, and compensation may not exceed the approved contract amount without a written amendment.

The proposed agreement would have an initial term of one year and may be extended for up to two additional one-year terms, subject to satisfactory performance, annual appropriations, mutual written agreement, and applicable City purchasing approvals.

Issue and Discussion: The City received eleven proposals in response to the RFP. The proposals were reviewed for responsiveness to the RFP requirements and evaluated using the criteria identified in the RFP. The RFP required proposers to demonstrate governmental accounting, GASB implementation, financial reporting, and information technology consulting 107
Council Agenda Report October 6, 2026 Page 2 of 3
experience; provide qualified proposed personnel; present a practical work plan and timeline; identify hourly billing rates and estimated fees; and provide recent, relevant public-sector references.

Three reviewers assessed the eleven firm proposals based on the mandatory and technical qualifications required by the RFP. The grid below is a recap of the review.

Following the evaluation, staff determined that Eide Bailly Advisory LLC was the highest-ranked proposer and best suited to provide the requested services.

Eide Bailly demonstrated a thorough understanding of the City’s financial reporting environment and the nature of the requested as-needed technical consulting engagement. Its proposal specifically addresses the City’s existing CentralSquare OneSolution environment, the planned transition to Finance Enterprise, Excel-based reporting processes, LeaseQuery-related lease and subscription-based information technology arrangement tracking, financial reporting schedules, technical accounting analyses, audit support, and California State Controller reporting needs.

Eide Bailly proposed an engagement team led by James Ramsey, Managing Director; Kyle Bartle, Senior Manager and project manager; and Kinnaly Soukhaseum, Managing Director. The team will be supported by additional governmental accounting specialists as needed. The proposed team brings experience working with California governmental entities, financial reporting requirements, governmental accounting standards, audit-ready workpapers, and public-sector reporting matters.

Eide Bailly’s proposed approach includes:
 An initial kickoff meeting to confirm priorities, anticipated service needs, communication protocols, document requirements, and coordination procedures;  Development of a work plan and secure process for document transfer, tracking, and retention;
 Research and technical analysis of applicable GASB and governmental financial reporting requirements;
 Preparation of calculations, schedules, journal-entry recommendations, disclosure support, technical memoranda, and related workpapers;
 Internal quality review of significant technical analyses and supporting documentation;  Periodic status updates and ongoing consultation during the contract term; and Vendor/Proposer Name
Evaluator #1
Total Score
Evaluator #2
Total Score
Evaluator #3
Total Score Total Score Ranking
Eide Bailly Advisory LLC 93 90 91 274 1
Price Paige & Company, LLP 93 88 89 270 2
Macias Gini & O’Connell LLP 89 89 89 267 3
BerryDunn 87 84 81 252 4
Cherry Bekaert 85 82 81 248 5
Forvis Mazars, LLP 77 83 79 239 6
Vasquez & Company LLP 82 79 76 237 7
LSL, LLP 54 87 88 229 8
Badawi & Associates 78 71 78 227 9
Ernst & Young LLP 68 75 80 223 10
Weaver and Tidwell, LLP 56 80 81 217 11
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Council Agenda Report October 6, 2026 Page 3 of 3
 Support for related auditor or State Controller inquiries associated with consultantprepared work products.

Eide Bailly’s proposed first-year not-to-exceed amount is $73,200, based on an estimated 255 hours. The proposed budget includes ongoing support for GASB 87 lease accounting, GASB 96 SBITAs, GASB 101 compensated absences, future GASB pronouncements, fair value analyses, technical accounting and information technology consultation, audit support related to Eide Bailly-prepared work products, and State Controller annual reporting assistance. The proposal states that out-of-pocket expenses and a technology fee are included in the proposed fee. Eide Bailly will obtain City authorization before undertaking additional work outside the approved scope or assumptions.

The proposed contract amount represents a not-to-exceed ceiling, not a commitment to expend the full amount. Services will be requested and authorized by the Finance Director or designee based on the City’s actual needs during the contract term.

Financial Implications: Staff is requesting approval of a Professional Services Agreement with Eide Bailly Advisory LLC for Governmental Accounting Technical and Financial Reporting Consulting Services for an initial one-year term in an amount not to exceed $73,200.

The proposed first-year amount includes professional services, routine remote delivery, out-ofpocket expenses, and the proposed technology fee. If substantial on-site attendance is requested beyond normal engagement requirements, associated travel expenses will be discussed with and approved in advance by the City.

Funding for the initial one-year agreement is included in the Finance Department budget account number 100-01511-42020. Because services will be used on an as-needed basis, actual expenditures will depend on the volume and complexity of technical accounting, reporting, and related consulting needs during the year. The agreement includes up to two optional one-year extensions, which shall be exercised by the City Manager in writing no later than the expiration of the prior term. In the event that the City exercises an option to extend the term, the hourly rates and schedule of charges above shall be increased by the year over year change in the Consumer Price Index for All Urban Consumers (CPI‑U) in the West region for the prior oneyear term, but not to exceed five percent (5%). Any services exceeding the approved not-toexceed amount would require prior written authorization and a contract amendment.

Environmental Considerations: This is not a “project” subject to review under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies) Policy Implications: Consistent with City’s Financial Policies. 109

REQUEST FOR PROPOSALS
Governmental Accounting Technical and
Financial Reporting Consulting Services
RFP # 2026-08-03
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Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

SUMMARY
The City of South Lake Tahoe is requesting proposals from qualified professional Firm(s) of certified public accountants experienced in complex governmental accounting matters, implementation of Governmental Accounting Standards Board (GASB) pronouncements, and preparation of supporting documentation necessary for accurate and reliable financial reporting.

Proposals are due on or before MONDAY, AUGUST 3, 2026, NO LATER THAN 5:00 P.M. (Pacific Standard Time). Proposals received after the deadline will not be accepted. Proposals must be submitted via the PlanetBids online portal. Other submission types, including electronic-mailed (e-mail) submission will not be accepted.

Read this RFP document carefully as the award will be given to the most “responsible and responsive” Proposer responding to this RFP. The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposals.

In the opinion of the City of South Lake Tahoe, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, please use the Q&A feature that is found within PlanetBids, where the RFP is posted.

Please note that no information given will be binding upon the City unless such information is issued in writing as an official addendum to this RFP.

TIMELINE OF CRITICAL DATES
Release of RFP JULY 20, 2026
Deadline for Question Submittal via Planet
Bids
JULY 27, 2026
Responses will be posted by JULY 30, 2026
RFP submittals DUE AUGUST 03, 2026
Selection Committee Review
Period/Interviews
AUGUST 13, 2026
Award Date SEPTEMBER 8, 2026
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Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

SUBMITTAL PROCEDURES

1. Register with the City
All Proposers must complete a “Vendor Information Sheet” to be entered in the City of South Lake Tahoe Vendor Database, which is required to submit a proposal. Proposers will be notified by the City of any addenda that may be issued to this Request for Proposal (RFP).

Proposers must register in the City’s Vendor Database to be notified of such addenda.

To register, go to: https://pbsystem.planetbids.com/portal/14997/portal-home and follow the instructions applicable to Proposer. Following submission, Proposer will receive a confirmation message within 24 hours from the City. Proposers are solely responsible for maintaining up to date and accurate information in the Vendor Database.

2. Submittal
Proposals must be submitted through the PlanetBids portal. Proposals shall not be e-mailed or faxed to the City. Proposals not received by the date and time specified in this RFP, will be rejected. Documents submitted in response to this RFP will become the property of the City of South Lake Tahoe and will be regarded as public record under California Public Records Act under Government Code 6250 et seq., and subject to review or release to the public, excluding financial records marked “confidential” which shall be available for the Proposer to pick up following a review and selection of the firm(s) or will be securely disposed of by the City staff.

3. Format
Font, Type and Style: All proposals shall be single sided and professionally prepared (no hand written proposals will be accepted). There are no requirements on font size, type or style requirements. Only documents submitted through PlanetBids portal will be accepted.

4. Submittal Deadline
Response to this RFP is due on or before 08/03/2026 no later than 5:00 p.m. (Pacific Standard Time). Reponses received after the deadline will not be accepted; there are no exceptions.

Proposals must be submitted via the PlanetBids online portal. To submit Proposals online via PlanetBids, follow this URL: https://pbsystem.planetbids.com/portal/14997/portal-home

5. Selection Process
A Selection Committee consisting of City Staff will evaluate the submitted proposals.

Proposer(s) will be objectively evaluated based on their responses to the project scope outlined in this RFP. The written proposal should clearly demonstrate how the Proposer could best satisfy the requirements of the City. The Selection Committee will utilize the Evaluation Method and Criteria described on page 11 of this RFP to rate and rank each proposal.

If more information is needed following a review of the Proposals, the Selection Committee may invite one or more of the Proposers to a Selection Interview. Upon completion of interviews, (if needed) a recommendation by the Selection Committee to the City 112
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Manager/City Council will be made at that time and awarded in accordance with the City of South Lake Tahoe Procurement Policies & Procedures.

The City of South Lake Tahoe reserves the right to accept or reject any or all proposals or to make no award at all, to extend the period for accepting proposals, to advertise the RFP at any time and to waive any minor irregularities in any proposal.

6. Professional Services Agreement
The Professional Services Agreement with the selected Proposer will begin within 30 days of award of contract. The selected Proposer will be required to sign the City’s Standard Professional Services Agreement. A sample of this Agreement is attached hereto, and the City reserves the right to amend or edit this Agreement however it sees fit.

7. Reservations
a) The City reserves the right to reject any and all proposals, whether or not minimum qualifications are met, and to modify, postpone, or cancel this Request for Proposal, in whole or in part, or decide to award a contract to perform only some of the services outlined in this Request for Proposal, without liability, obligation, or commitment to any party, firm, or organization.
b) In addition, the City reserves the right to request and obtain additional information from any Proposer and to negotiate the final scope of services with the selected Proposer.

The City is not liable for any costs incurred by Proposers prior to issuance of an agreement, contract or purchase order. Costs of developing the proposals, oral presentations or any other such expenses incurred by the Proposer in responding to the RFP are entirely the responsibility of the Proposer and shall not be reimbursed in any manner by the City of South Lake Tahoe.
c) Only the City Council of South Lake Tahoe, or the City Manager after being duly authorized by the City Council, may execute the Agreement with the successful Proposer. Further, it is understood that respondents must independently evaluate the information in this RFP and that the City makes no guarantee of data accuracy. d) The City reserves the right to waive or permit cure of minor informalities and/or insignificant mistakes such as matters of form rather than substance and to conduct discussions and negotiations with any qualified respondent in any manner deemed necessary by the City to serve its best interests. The City also reserves the right, based on its sole judgment and discretion, to award a contract based upon the written proposals it receives without conducting discussions, interviews or negotiations. e) If, in the opinion of the City, a proposal contains false or misleading statements or references, it may be rejected without notice to Proposer. f) The City reserves the right to obtain written clarification of any point in a Proposer's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a Proposer to respond to such a request for additional information or clarification may result in rejection of the proposal. 113
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g) The City reserves the right, without qualification, to select a Proposer for further discussions based solely on the content of the RFPs and relevant information obtained from others concerning the respondent's respective records of past performance. h) Proposer agrees that any response submitted to this RFP will remain current and valid for a period of not less than 120 calendar days from the proposal due date.

8. Local Business Preference (applies to RFP’s over $50,000 only) a) The City shall apply a five percent discount to all local businesses which submit proposals for services to the City of South Lake Tahoe. The City shall evaluate the local businesses’ proposals as though the proposal had been submitted at a cost of five percent lower than the cost submitted.
b) Local Business shall mean a business which maintains its principal place of business in a fixed office within the City of South Lake Tahoe and possesses a current South Lake Tahoe business license. To establish a principal place of business in South Lake Tahoe, a business must demonstrate the majority of its principals are based in the South Lake Tahoe office, and that it pays South Lake Tahoe payroll taxes on at least 51 percent of its total payroll.

9. Bidder’s Security
a) When deemed necessary, bidders’ security may be prescribed in invitations to bid, RFP’s and RFQ’s. Bidders shall be entitled to return of bid security; provided however, that a successful bidder shall forfeit his or her bid security upon his or her refusal or failure to execute that contract within 10 days after receipt of contract.

INTRODUCTION

10. Background
The City of South Lake Tahoe is a general law city and was incorporated on November 30, 1965, governed by a Council/Manager form of government made up of five council members elected to four-year, overlapping terms. The City provides a wide range of services including:
police and fire protection, snow removal, street maintenance, airport management, public transportation, parks and recreation, planning, building and safety, public improvements, and general administration. The City encompasses an area of approximately nine square miles with an average elevation of 6,200 feet above sea level. A year-round resort community, South Lake Tahoe had a permanent population of 21,472 on January 1, 2026. The City is located within the Lake Tahoe Basin, neighboring the State of Nevada, approximately 80 miles east of Sacramento, California, and 50 miles southwest of Reno, Nevada. The City has 232 full-time employees, with total expenditures for all funds budgeted at approximately $246.7 million for the 2025-26 fiscal year. The services provided under this agreement are intended to provide the City with specialized governmental accounting technical assistance and advisory services and may include evaluating accounting issues, interpreting applicable accounting standards, 114
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assisting with calculations and supporting documentation, preparation of supporting schedules and documentation, performed on an as-needed basis.

11. Objective
The City of South Lake Tahoe desires to obtain professional governmental accounting technical consulting services to assist the Finance Department with complex accounting matters, implementation of Governmental Accounting Standards Board (GASB) pronouncements, and preparation of supporting documentation necessary for accurate and reliable financial reporting.

The selected consultant will provide technical expertise, research, analysis, and recommendations related to governmental accounting matters, including, but not limited to, assistance with the ongoing compliance of applicable GASB standards, including GASB Statement Nos. 72 (Fair Value Measurement and Application), 87 (Leases), 96 (SubscriptionBased Information Technology Arrangements), and 101 (Compensated Absences), as well as the implementation of and ongoing compliance with any future GASB standards.

The objective of these services is to provide the City with timely and reliable technical accounting support, including:
• Evaluation of new and existing transactions and agreements for appropriate accounting treatment;
• Development and review of accounting methodologies and calculations; • Preparation of supporting schedules, analyses, and documentation; • Assistance with financial statement disclosures and reporting requirements; • Consultation regarding new accounting standards and changes in governmental accounting requirements; and
• Other specialized governmental accounting assistance as requested by the City.

The selected consultant will work collaboratively with Finance Department staff to support the City's financial reporting responsibilities. The City will retain responsibility for management decisions, accounting policies, financial statement preparation, and the final determination of accounting treatment and reporting presentation.

12. Nature of Services
The services provided under this agreement are intended to provide the City of South Lake Tahoe with specialized governmental accounting technical assistance and advisory services.

The selected consultant will serve as a resource to the Finance Department by providing technical expertise, analysis, research, and recommendations related to governmental accounting and financial reporting matters.

The consultant's services may include evaluating accounting issues, interpreting applicable accounting standards, assisting with calculations and supporting documentation, and providing recommendations regarding financial reporting requirements. The consultant may also assist Finance Department staff with implementation of new accounting standards and preparation of supporting schedules and documentation.
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The consultant will not assume the responsibilities of City management. The City retains responsibility for:
• Establishing and maintaining accounting policies and procedures; • Making management decisions regarding accounting treatment and financial reporting; • Preparing and approving the City's financial statements and disclosures; • Maintaining appropriate internal controls; and
• Determining the final accounting presentation and reporting of financial information.

The services provided under this agreement are separate from the City's independent financial statement audit. The consultant will not perform audit procedures, express an audit opinion, provide assurance services, or assume the responsibilities of the City's independent auditor unless separately engaged under an appropriate agreement.

The City anticipates that these services will be performed on an as-needed basis. The selected consultant will coordinate with Finance Department staff to determine the appropriate level of assistance needed for specific accounting matters and reporting requirements.

SCOPE OF SERVICE

13. Scope of Work to be Performed
The selected consultant shall provide professional accounting consulting services, which may include, but are not limited to, the following:
1). GASB 87 – Lease Accounting
Provide annual technical assistance with implementation and ongoing compliance with GASB Statement No. 87, including:
• Review of new lease agreements to determine applicability under GASB 87. • Review of modifications, amendments, renewals, and terminations of existing leases. • Calculation of lease assets and liabilities.
• Calculation of annual amortization schedules and journal entries. • Preparation of supporting schedules for financial reporting and audit purposes. • Consultation regarding complex lease accounting issues. 2). GASB 96 – Subscription-Based Information Technology Arrangements (SBITAs) Provide annual assistance with GASB Statement No. 96, including:
• Review of new and existing subscription agreements.
• Evaluation of contracts to determine applicability under GASB 96. • Calculation of subscription assets and liabilities.
• Preparation of amortization schedules.
• Preparation of supporting documentation and journal entries. 116
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• Consultation regarding accounting treatment for technology subscription arrangements.
3). GASB 101 – Compensated Absences
Provide technical accounting assistance related to GASB Statement No. 101, including:
• Assistance with ongoing compliance with the standard. • Review of compensated absence policies.
• Calculation of the compensated absences liability as of the fiscal year end. • Financial statement reporting requirements.
• Consultation regarding ongoing compliance.
4). Future GASB Pronouncements
Provide technical assistance with implementation of future Governmental Accounting Standards Board pronouncements that become effective during the contract term, including:
• Evaluation of applicability to the City.
• Identification of implementation requirements.
• Development of implementation plans, timelines, and accounting methodologies. • Preparation of supporting schedules.
• Assistance with required financial statement disclosures. 5). Fair Value and Related Analyses
Assist with the allocation of the investment fair value adjustment as of the end of the fiscal year that was calculated by the City by fund and prepare the related journal entries. Perform fair market value or fair market rent analyses, as requested by the City, for purposes of complying with applicable accounting standards, lease evaluations, or other governmental financial reporting requirements.
6). Technical Accounting and Information Technology Consultation Provide technical accounting and information technology consultation on an as-needed basis, including:
• Research and interpretation of GASB standards.
• Assistance with complex governmental accounting transactions. • Financial reporting guidance.
• Preparation of technical accounting memoranda.
• Review of accounting treatment for unusual or non-routine transactions. • Consultation regarding implementation of new accounting standards. • Consultation regarding best security practices related to the information technology system design, security roles and definitions according to the City’s internal control environment and management practices.
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7). Audit Support
Provide reasonable assistance to the Finance Department during the annual external audit related to the accounting services performed under this agreement, including responding to auditor inquiries and providing supporting schedules and documentation prepared as part of this engagement.
8). State Controller's Office Annual Reporting
Provide technical assistance with the preparation and review of the California State Controller's Office annual financial reports and related schedules, including:
• Preparation or review of the City Financial Transactions Report submitted to the California State Controller's Office.
• Preparation or review of supporting schedules and reconciliations required for the report.
• Assistance with mapping financial information to State Controller reporting requirements.
• Review of reported information for completeness, consistency, and compliance with applicable State Controller reporting instructions.
• Assistance in responding to inquiries from the California State Controller's Office related to the submitted reports.
• Consultation regarding changes to reporting requirements or reporting formats issued by the California State Controller's Office.

Deliverables
As requested by the City, deliverables may include:
• Accounting analyses.
• Calculation workpapers.
• Amortization schedules.
• Journal entry recommendations.
• Fair market value analyses.
• Technical accounting or information technology memoranda. • Financial statement support schedules.
• Required GASB disclosure information.
• Other supporting documentation necessary for the City's Annual Comprehensive Financial Report (ACFR).

Term of Agreement
The City intends to award a Professional Services Agreement for an initial term of one (1) year.

The agreement may be extended for up to two (2) additional one-year terms upon mutual written agreement of both parties, subject to satisfactory consultant performance, annual 118
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budget appropriations, and approval by the City in accordance with applicable purchasing policies.

The City reserves the right, but is not obligated, to exercise either renewal option.

Compensation
The proposer shall submit a fee proposal identifying hourly billing rates for all personnel expected to perform work under the agreement and shall provide estimated fees for the anticipated services described in this Request for Proposals.

The City anticipates utilizing services on an as-needed basis. No minimum amount of work is guaranteed under this agreement.

The selected consultant shall perform only those services specifically authorized by the Finance Director or designee. Compensation shall not exceed the approved not-to-exceed amount established in the Professional Services Agreement unless otherwise approved through a written contract amendment.

City Assistance
The Finance Department will provide available financial records, agreements, supporting documentation, accounting system reports, and other information reasonably necessary for the consultant to perform the requested services.

City staff will review consultant work products, provide timely feedback, and coordinate information requests throughout the engagement.

PROPOSAL CONTENT REQUIREMENTS

14. Proposal Requirements - All proposals must include the following information and shall be organized as described below.

A. Cover Letter (0-5 points)
The cover letter shall be addressed to the Finance Director, Olga Tikhomirova, CPA, and at a minimum, must contain the following:
• Identification of Firm, including name, address and telephone number • Name, title, address and telephone number of contact person during period of proposal evaluation
• A statement to the effect that the proposal shall remain valid for a period of not less than 120 calendar days from date of submittal
• Signed by person authorized to bind the Firm to the terms of the proposal.

B. Executive Summary (10 points)
In a brief narrative, describe the overall approach and plans to meet the requirements of the RFP. The intent of this narrative is to convince the City that the Firm understands the objective 119
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that the study is intended to meet, the nature of the work, and the level of effort necessary to successfully provide the defined services.

C. Company History, Background and Experience (0-20 points) Describe the Firm’s history and organizational structure, including the size of the company, location of office(s) and years in business. Provide resumes of project team members. Also include the Firm’s background and public sector experience in governmental accounting, GASB implementation, and information technology consulting.

D. Scope of Work/Implementation (0-35 points)
Describe the Firm’s general approach to managing the project, including specific plans to manage, control, and supervise the project in order to insure satisfactory provision of services.

Provide a project schedule designed to meet the requirements of the City. The City’s target date for completion is 16-20 weeks from the date the contract is signed; however, a time-line from the Firm/Consultant is required. Provide description of implementation plan considerations, including estimated timeframes and deliverables for various stages of the project.

E. Project Budget (0-25 points)
Provide a description of the project budget itemized according to individual tasks. The Firm shall present a specific “not to exceed” fixed fee including associated fees (i.e. printing costs, attendance at meetings, travel) and be based on achievement of deliverables, which should be outlined on the Firm’s proposed timeline. Each phase or scope of the work should have an itemized budget including labor costs and expenses. The proposal should include staff hourly rates.

F. Description of Recent Projects/References (0-5 points) Provide a description of projects of a similar nature including at least three (3) client references with names and telephone numbers, contact persons. Preference shall be given to consultants who have provided satisfactory service to public entity clients.

EVALUATION METHOD & CRITERIA
The City of South Lake Tahoe will evaluate proposals based on the qualifications, experience, approach, and cost of each proposer. The City intends to select the consultant that demonstrates the best overall value and ability to provide high-quality governmental accounting technical consulting services.

Proposals will first be reviewed for responsiveness to the requirements. If any information is missing from the required content, the proposal may be deemed non-responsive and returned to proposer and any further review is subject to the City’s discretion (see Reservations, page 4).
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The Selection Committee will make a recommendation to the City Manager based on the criteria in this Proposal to award the contract to a selected Firm. The City Council will make the final determination whether or not to award a contract/agreement. The City may conduct interviews of the top scoring Proposals.

15. Evaluation Criteria
Recommendations for selection will be based on the following weighted criteria of 100 possible points and passing status on all Pass or Fail categories.

Criteria Points
A. Cover Letter 5
B. Executive Summary 10
C. Company History, Background & Experience 20
D. Scope of Work/Implementation 35
E. Project Budget 25
F. Description of Recent Projects/References 5
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ATTACHMENT 1

SAMPLE PROFESSIONAL SERVICES AGREEMENT
.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the_________day of ________ 2026 by and between the City of South Lake Tahoe, a municipal corporation (“City”) and _____________________ (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and continue for _________ years.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed 123
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___________ without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures.

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date.

Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation, or expiration.

7. Ownership of Documents.

All plans, studies, documents, and other writings, including working notes and internal documents, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant
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for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and
documents shall be granted to any party authorized by
Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or 125
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employee of City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors, or subcontractors hired or retained by Consultant are employees, agents, contractors, or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third-party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates, and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation, or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation, or counsel. [FPPC Reg. 18700.3(a).

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a 126
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material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances, and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations, and codes of federal, state, and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials, and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.

13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Consultant to practice its profession.

Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement.

Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or willful misconduct of the City. Consultant agrees to defend City from and 127
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against any and all losses, damages, claims costs and fees arising out Consultant’s negligent acts, errors, omissions, regarding this Agreement, the Consultant’s work under this Agreement, or the consultant’s Scope of Work.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Consultant further waives any and all rights to any type of express or implied indemnity or right of contribution from the City for any liability, claims, demands, costs, charges, and expenses and causes of action of whatsoever arising out of or in any way connected with this Agreement, and consultant’s work under this Agreement.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall
maintain Workers’ Compensation Insurance and
Employer’s Liability Insurance for their employees in
accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and
Employer’s Liability Insurance in accordance with the laws of the State of California for all the subcontractor’s
employees. Any notice of cancellation of all Workers’
Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for City.
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ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. Coverage
must be made on the standard Occurrence form. ClaimsMade forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be
endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a
commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one
million dollars ($1,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its
employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined
single-limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional
insureds under Consultant’s General Liability and
Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on
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behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or
operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance
maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents, or volunteers.
vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or
in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein shall be reasonable and approved by the City Attorney.
d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required under this section has been approved by City as to form, amount, and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall 130
Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant:

Provide a copy to:

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City.

Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. The decision of the City Council shall be final and shall be appealable only to the El 131
Governmental Accounting Technical and Financial Reporting Consulting Services RFP 2026-08-03

Dorado Superior Court pursuant to California Code of Civil Procedure §1094.5, and as provided by law.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

23. Drug-Free Workplace Certification. This certification is only required for Consultants receiving payment from Grant Funding. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance 132
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is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355 (a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred:
the Consultant (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the AntiLobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
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26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et.seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ City Manager Name, Title
Date_________________________ Date______________________________ 134
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Business License # __________________
APPROVED AS TO FORM:

By____________________________ Date_____________________________ City Attorney
ATTEST:

By____________________________ Date___________________________ City Clerk
Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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CITY OF SOUTH LAKE TAHOE
ADDENDUM NO. 1
Request for Proposals
Governmental Accounting Technical and Financial Reporting Consulting Services
RFP No. 2026-08-03
Issued: July 30, 2026
This Addendum is issued to clarify the Request for Proposals. The following responses are based on questions received through the PlanetBids Question & Answer process. Except as specifically modified by this Addendum, all terms and conditions of the RFP remain unchanged.

1. Existing Engagement and Purpose of the RFP
Question Nos.: 9, 10, 11, 30(1), 31(1-4)
Response: The City is seeking governmental accounting technical consulting services to supplement Finance Department staff on specialized accounting matters described in the RFP.

The City has utilized consulting services for portions of this work in the past. Any qualified firm, including an incumbent consultant, may submit a proposal. The City is seeking proposals from firms that demonstrate the qualifications, experience, and technical expertise necessary to perform the services described in the RFP. Proposals will be evaluated in accordance with the evaluation criteria set forth in the RFP.

2. Pricing and Fee Proposal
Question Nos.: 3
Response: The City will accept a proposal that includes not-to-exceed pricing for services that can reasonably be estimated and hourly billing rates for as-needed services, provided the pricing methodology is clearly explained.

3. Historical Workload / Expected Utilization
Question Nos.: 14, 20, 28, 30(2,7), 31(3,5,10)
Response: The City anticipates utilizing GASB assistance service on an ongoing basis. State Controller’s Office report preparation assistance has not been utilized in the past but is a service the City may seek next year or the following year, with the potential for ongoing support.

However, there is no guaranteed minimum workload.

Historical information, to the extent available, is provided below:
• Historical annual consulting hours: approximately 180-250 hours 136
• Historical annual consulting expenditures: The City does not disclose this information. • Estimated annual hours by service area: Not available.

4. GASB 87 – Lease Accounting
Question Nos.: 2, 15, 30(3), 31(11), 35
Response: Estimated lease population:
• Active leases: 2
• New leases annually: 10-50
• Annual modifications/renewals/terminations: 2-5
Prior-year schedules, calculations and journal entries will be made available to the selected consultant, as applicable.

5. GASB 96 – SBITAs
Question Nos.: 2, 15, 30(3), 31(12), 34, 35
Response: Estimated SBITA population:
• Active SBITAs: 2
• New SBITAs annually: 10-40
• SBITA tracking software: LeaseQuery (utilized by consultant).

6. GASB 101
Question Nos.: 26, 33
Response: GASB 101 implementation status: Implemented.

Compensated absence policy changes since implementation: No changes to the City's compensated absences policy were made during FY 2025-26. Changes to the policy may occur as a result of new bargaining agreements that become effective October 1, 2026.

7. Future GASB Pronouncements
Question Nos.: 19, 30(4)
Response: The City is not aware of any future GASB pronouncements requiring significant implementation efforts anticipated during the initial contract term.

8. Fair Value Analyses / Rent Analyses
Question Nos.: 1, 24, 25
Response: Section 13(5) of the RFP refers primarily to fair value adjustments required under GASB 31, however, the City may request additional fair value analysis for specific transactions or circumstances as needed. The scope is not intended to require analysis of every investment or loan receivable unless specifically requested by the City.

9. State Controller Reporting
Question Nos.: 30(5), 31(13), 32
137
Response: The City currently prepares the State Controller reports using City staff.

Selected consultant responsibilities will include preparation of the City’s Financial Transactions Report for the SCO. The City intends to continue preparing all other SCO reports using City staff.

10. Audit Support
Question Nos.: 4, 16, 30(6)
Response: Audit support generally consists of responding to auditor inquiries regarding work performed under this engagement and providing supporting schedules prepared by the consultant. Communications with the external auditors will generally be coordinated through the Finance Department. There are no recurring audit findings or internal control recommendations.

11. Financial Systems
Question Nos.: 6, 17, 29, 34
Response: ERP System: OneSolution by Central Square. The City is currently in the process of upgrading to Finance Enterprise, the next generation version of OneSolution.

Financial reporting software: Excel
Lease/SBITA software: LeaseQuery (utilized by current consultant) Investment software: Excel
Compensated absence tracking: Excel
The selected consultant will receive appropriate system access or data extracts, as determined by the City and as available through the current consultant.

12. Service Delivery
Question Nos.: 7, 13, 21, 22, 27, 31(7)
Response: The City anticipates that the majority of services may be performed remotely. On-site meetings or attendance may be requested when necessary.

13. Deliverables / ACFR
Question Nos.: 18, 23, 31(8-10)
Response: The City will provide prior-year workpapers, schedules and supporting documentation, as available. Unless specifically authorized by the City, the consultant is not expected to prepare the ACFR. Project schedule and annual financial reporting milestones are based on a September 30 fiscal year end and issuance of the ACFR no later than March 31.

14. Management Oversight
Question Nos.: 8
Response: The Finance Director or designee will review consultant work products and retain responsibility for management decisions, accounting policies, internal controls, and final financial reporting, consistent with Sections 11 and 12 of the RFP. 138

15. Budget
Question Nos.: 31(5)
Response: The City has elected to not disclose its budget for these services. Proposers should develop their fee proposals based on the scope of services described in the RFP.

16. Miscellaneous
Question Nos.: 5, 12
Response: The City does not anticipate a change in the external auditor during the contract term.
139
August 3, 2026
Proposal for Professional Governmental
Accounting Technical Consulting Services
City of South Lake
Tahoe
Submitted By:

Eide Bailly
James Ramsey
Managing Director
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Table of Contents
A. Cover Letter...................................................................................................................................................3 B. Executive Summary.....................................................................................................................................4 C. Company History, Background and Experience...............................................................................5 Firm History .................................................................................................................................................5 Organizational Structure.........................................................................................................................5 Team Resumes............................................................................................................................................6 Experience....................................................................................................................................................10 D. Scope of Work/Implementation............................................................................................................14 Approach to Services ...............................................................................................................................14 Use of Technology ....................................................................................................................................16 E. Project Budget ..............................................................................................................................................17 F. Description of Recent Projects/References ........................................................................................19 G. The Right Choice for City of South Lake Tahoe...............................................................................20 Eide Bailly is the brand name under which Eide Bailly LLP and Eide Bailly Advisory LLC and its subsidiary entities provide professional services. Eide Bailly LLP and Eide Bailly Advisory LLC (and its respective subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Eide Bailly LLP is a licensed independent CPA firm that provides attest services to its clients. Eide Bailly Advisory LLC (and its respective subsidiary entities) provide tax and business advisory services to their clients. Eide Bailly Advisory LLC and its subsidiary entities are not licensed CPA firms. 141
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A. Cover Letter
August 3, 2026
City of South Lake Tahoe
Olga Tikhomirova, CPA
Finance Director
Eide Bailly values the opportunity to continue supporting the City of South Lake Tahoe (the City) with governmental accounting technical and financial reporting consulting services.

Through our current advisory relationship with the City, we have developed a practical understanding of the City’s financial reporting environment, priorities, and personnel. That familiarity allows us to bring practical recommendations and technical support with less ramp-up time.

Identification of firm, including name, address and telephone number Eide Bailly
2150 River Plaza Dr., Ste. 150
Sacramento, CA 95833
(main) 916.570.1880
Name, title, address and telephone number of contact person during period of proposal evaluation
James Ramsey, Managing Director
916.999.8511 | [email protected]
Validity Statement
This proposal shall remain current and valid for a period of not less than 120 calendar days from the proposal due date.

Addendum Acknowledgement
This proposal reflects the clarifications provided in Addendum No. 1 issued July 30, 2026.

Authorized Signature
As a Managing Director, James is authorized to bind Eide Bailly to the terms of the proposal.

Sincerely,
James Ramsey
Managing Director
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B. Executive Summary
Your Goals, Our Commitment
Thank you for the opportunity to support City of South Lake Tahoe (the City) in achieving your goals through providing consulting services. We’ve crafted this proposal with your team in mind, focusing on the following outcomes so that you can focus on your core mission:
• reduce year-end reporting pressure,
• create auditor-ready documentation,
• supporting GASB judgments,
• assist with the SCO Financial Transactions Report,
• help City staff retain management responsibility.

We acknowledge that the City has a September 30th year-end, with a target to issue the Annual Comprehensive Financial Report (ACFR) no later than March 31st. We also acknowledge that we are not expected to prepare the ACFR unless specifically directed. Eide Bailly is here to offer thoughtful support and practical solutions. Our service is always grounded in a genuine understanding of your world.

As you’ve seen in the past, working with Eide Bailly provides you with a team that listens closely, responds quickly, and shows up with insight, not just answers. We’ve spent more than 70 years working with government organizations, so we understand the pace, pressure, and purpose that drive your work.

We’ve tailored this proposal with the City’s unique challenges and opportunities in mind. You’re seeking a firm to provide professional accounting consulting services including, but not limited to:
• GASB 87 – Lease Accounting
• GASB 96 – Subscription-Based Information technology Arrangements • GASB 101 – Compensated Absences
• Fair Value and Related Analyses
• Ad-hoc Technical Accounting and Information Technology Consulting • Audit Support
• State Controller’s Office Annual Reporting
• Future GASB Pronouncements
We are qualified and prepared to offer these services to the City. Here’s what you can continue to expect from our relationship:
• Real collaboration. We’ll work shoulder-to-shoulder with your team, making sure our support fits your style, goals, and day-to-day realities.
• Proactive communication. You’ll always know where things stand. We’ll keep the conversation going year-round — not just during deadlines.
• Access to the right expertise. Your dedicated team is backed by a national network of specialists, so no matter the challenge, we’ll bring the right people to the table. • Senior-level attention. You won’t be handed off. The people you meet are the people who do the work — with care, consistency, and commitment.

We’re committed to being responsive, reliable advisors and would be glad to answer any questions as you evaluate next steps. We look forward to the possibility of working with you now and in the future.

Let’s build something strong — together.
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C. Company History, Background and Experience
What Sets Us Apart
At Eide Bailly, we believe every organization has untapped potential. With more than 100 years of service and a team of over 3,500 professionals, we align our strengths with your ambitions to move you forward.

Firm History
Eide Bailly was founded in 1917 in Fargo, North Dakota as Bishop Brissman & Co.

Eventually, it transformed into Eide Helmeke and in 1998, the firm joined with Charles Bailly & Co. to form Eide Bailly. Our California offices were added in 2018.

By embracing change and focusing on innovative ideas, Eide Bailly has continued to grow with our clients while maintaining the relationship-driven service that has shaped our firm for more than a century. Today, the Eide Bailly brand represents a national professional services organization with more than 50 offices, including India, and more than 3,500 professionals focused on helping clients optimize performance, safeguard what they have built, and plan for future growth.

As the needs of our clients and the profession continue to evolve, Eide Bailly has taken deliberate steps to strengthen our ability to serve clients across assurance, tax, advisory, consulting, technology, and related professional services. Our history reflects a consistent commitment to adapting thoughtfully while preserving the quality, responsiveness, and practical guidance clients expect from our teams.

Local Office
The professional services for the City will be managed from our Sacramento office. Additional assistance may be provided from other offices, if needed. Our proposed timeline allows us to assign a team with prior experience working with the City of other similar government industry clients for greater efficiencies. Upon award, together we’ll determine what your preferences are and what works best for you, ensuring our plan meets your needs and expectations.

We expect remote service to be the primary delivery of services; however, our proximity to the City ensures that we are able to be onsite for meetings or for additional services when needed on short-notice, upon request.

Organizational Structure
Effective July 31, 2026, Eide Bailly is the brand name under which Eide Bailly LLP and Eide Bailly Advisory LLC and its subsidiary entities provide professional services. Eide Bailly LLP and Eide Bailly Advisory LLC (and its respective subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Eide Bailly LLP is a licensed independent CPA firm that provides attest services to its clients. Eide Bailly Advisory LLC (and its respective subsidiary entities) provide tax and business advisory services to their clients. Eide Bailly Advisory LLC and its subsidiary entities are not licensed CPA firms.

This alternative practice structure allows Eide Bailly to continue serving clients through the same collaborative, relationship-focused approach while aligning our legal and operational structure with applicable professional requirements. Clients will continue to experience practical guidance, access to specialized resources, and coordinated service from professionals who understand their organization and service needs. 144
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For this engagement, the City’s day-to-day interaction with the proposed Eide Bailly advisory team is not expected to change as a result. The professionals identified in this proposal will remain focused on providing responsive, high-quality service, supported by firmwide resources and specialists as appropriate for the City’s needs.

Office Locations
Arizona
Phoenix
Northern California
Fresno
Menlo Park
Sacramento
Walnut Creek
Southern California
Irvine
Laguna Hills
Long Beach
Ontario
Pasadena
San Diego
Solano Beach
Torrance
Tustin
Woodland Hills
Colorado
Boulder
Denver
Fort Collins
Grand Junction
Idaho
Boise
Twin Falls
Illinois
Schaumburg
Iowa
Des Moines
Dubuque
Minnesota
Mankato
Minneapolis
Montana
Billings
Nebraska
Omaha
Nevada
Elko
Las Vegas
Reno
North Dakota
Bismarck
Fargo
Ohio
Akron
Canton
Cleveland
Oklahoma
Norman
Oklahoma City
Tulsa
South Dakota
Aberdeen
Sioux Falls
Texas
Abilene
Haskell
Utah
Lehi
Ogden
Orem
Salt Lake City
Virginia
Norfolk
Washington
Edmonds
Seattle
Spokane
International
India | Mumbai
Team Resumes
James Ramsey will serve as the Managing Director for the engagement. He will be supported by Kyle Bartle, Senior Manager who will serve as the project manager and lead the engagement team. Kinnaly Soukhaseum, Managing Director, will also be available to provide additional senior-level governmental accounting and reporting support.

James’ prior experience working within a city finance department allows him to approach technical issues with an understanding of staff capacity, audit timelines, and practical implementation constraints. Kyle’s prior experience with the City of South Lake Tahoe will allow the engagement team to be very specific on how to address any pain points or constraints the City may have. Kinnaly’s experience in assurance will assist the team in determining the appropriateness and sufficiency of workpapers to meet audit requirements.

These professionals bring strong credentials and a desire to work with the City. If awarded these engagements, these individuals will serve as your primary contacts. We have provided profiles for each team member, showcasing their experience and education, on the following pages. Additional resources will support the project team as necessary.

Senior and Staff Associates
Once we determine the timing that works best for you, we’ll assign senior and staff associates to your engagement, as necessary. Our seniors and associates are experienced in public accounting, with several who specialize in the government industry.
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James W Ramsey
Managing Director
My favorite part of the job is developing relationships with my clients to the point where I am one of the first people they call when they identify a potential issue or opportunity and they want quality service to solve it.
916.999.8511 | [email protected]
James works with government agencies providing accounting and advisory services. Prior to entering public accounting, he worked for a medium-size City performing virtually all functions of the Finance Department at one point or another. Wanting to obtain his license, he went into public accounting and has conducted numerous financial and performance audits, including single audits and other attest engagements for various local agencies (counties, cities, special districts and State agencies/departments). He merges his City experience with his previous audit experience to provide added value to his current clients, whether they are audit or advisory clients. James also serves as an advisor to the Government Finance Officers Association (GFOA) Accounting, Auditing and Financial Reporting Committee (AAFRC).

James appears on firm webinars for both in-house staff and externally for clients, speaking on topics including reporting, single audit, and updates to U.S. Generally Accepted Accounting Principles (GAAP).

When you work with James, you can expect him to take his time to fully understand your question/issue and develop a solution using a collaborative approach with you and others in your organization.

When not working, James unplugs by going on a long run on the American River Parkway in Sacramento or in the trails around Lake Tahoe.

Client Work
Provides advisory services to governmental agencies, such as year-end close, routine accounting assistance, process evaluations, and others.

Presents on upcoming changes and implementation of U.S. GAAP, U.S.

GAAS and single audits.

Memberships
American Institute of Certified
Public Accountants
California Society of Certified
Public Accountants
Government Finance Officers
Association
Designation/Licensures
Certified Public Accountant
Education
Master of Accountancy -
California State University, San
Bernardino
Bachelor of Business
Administration, Accounting -
California State University, San
Bernardino
Community
Sacramento Running Association,
Board Member
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Kyle Bartle
Senior Manager
916.999.8512 | [email protected]
Kyle specializes in services to government agencies, including states, counties cities, and special districts, including advisory, accounting, and assurance services.

When you work with Kyle, he strives to provide dedicated services tailored to the needs of your organization, while providing constructive feedback and guidance on changes relevant to your organization.

Outside of work, Kyle enjoys spending time with his family and outdoors activities, including camping and hiking.

Client Work
Kyle’s experience includes more than 12 years serving governmental agencies with advisory, accounting, and assurance services. His advisory and accounting experience includes assisting clients in preparation of their annual comprehensive financial statements in accordance with the Governmental Accounting Standards Board (GASB), GASB standards implementations, and as needed analysis or assistance on non-routine accounting matters. His assurance experience includes audits of governmental agencies financial statements, including annual comprehensive financial reports and federal grants subject to the Uniform Guidance.

Memberships
American Institute of Certified
Public Accountants
Government Finance Officers
Association
Designation/Licensures
Certified Public Accountant
Education
Bachelor of Accountancy -
California State University,
Sacramento
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Kinnaly Soukhaseum
Managing Director
909.755.2823 | [email protected]
Kinnaly's practice includes audit, accounting and advisory services to government entities throughout California. She has been conducting audits of counties, cities, large regional and special purpose government agencies for over 15 years. Her experience also includes transit agencies, public utilities and single audits.

She has performed the financial and compliance audits of federal awards in accordance with Uniform Guidance.

Her single audit experience includes audits of programs from the Department of Health and Human Services, Department of Housing and Urban Development, Department of Homeland Security, Department of Transportation and a variety of other agencies.

Client Work
Advises and assists clients with disclosure, financial reporting and compliance requirements pursuant to the Government Finance Officers Association (GFOA) Certificate Program.

Provides training to staff through in-house conferences to ensure consistency and knowledge throughout the team, and also provides audit and accounting updates for many of her government clients.

Memberships
American Institute of Certified
Public Accountants
Designation/Licensures
Certified Public Accountant
Education
Bachelor of Science, Business
Administration - University of
California, Riverside
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Experience
We Understand Governments
Our firm’s Government Industry Group has 300+ full-time professionals who share information, learn from others, and stay up to date on industry developments. To gain the greatest benefit, the knowledge is shared with professionals across the firm.

The government industry represents one of Eide Bailly’s largest niche areas — with more than 1,300 government clients across the firm. We serve cities, counties, special districts, state agencies, colleges and universities, and tribal entities through accounting, advisory, financial reporting, GASB implementation, and assurance-related services by bringing practical, sector-specific insight to each engagement. Through serving these clients, our professionals have gained focused expertise in the government industry and will provide you with insightful advice. Our advisory work includes helping governmental clients evaluate accounting issues, document technical conclusions, prepare supporting schedules, and implement new reporting standards.

Government Industry Involvement
Eide Bailly prioritizes staying current with changes to the government industry. We help clients adapt to changes within the existing standards and implement any new standards.

Our team members are engaged in the government industry and are well positioned in organizations associated with government entities including:
• AGA (formerly Association of Government Accountants), local and national boards, and the Financial Management Standards Board.
• American Institute of Certified Public Accountants’ (AICPA) State and Local Government Expert Panel ○ Jodi Daugherty, Partner, serves as a resource and speaker for the Panel, including serving as one of the subject matter experts for their Governmental Audit Quality Center (GAQC), Private Companies Practice Section (PCPS) Technical Committee.
• AICPA GAQC
○ Angie Hillstead, Partner, is a member of the GAQC Executive Committee. • AICPA PCPS
○ Angie Hillstead, Partner, served on the PCPS from May 2020-2025 representing the views of local and regional firms on standard-setting
• Governmental Accounting Standards Advisory Council (GASAC). • Review committee of the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting.
○ Brian Stavenger, Partner, serves on the GFOA’s Committee on Economic Development and Capital Planning.
○ James Ramsey, Managing Director, serves on the GFOA’s Accounting, Auditing, and Financial Reporting Standing Committee.
○ Platinum sponsor of the Government Finance Officers Association of Texas (GFOAT) and frequently present at their fall and spring conferences.
• National Association of State Auditors, Comptrollers and Treasurers (NASACT). • Association of Local Government Auditors (ALGA)
• National Association of Housing and Redevelopment Officials (NAHRO) 149
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Gerry Boaz, Governmental Accounting Standards Board (GASB) Implementation Specialist, has regularly attended GASB meetings since 2000 as part of his liaison duties and responsibilities for the State of Tennessee, State Auditor’s Office, and provided detailed summaries of those meetings to the NASACT. Gerry’s attendance on behalf of Eide Bailly at these meetings provides information for newsletters, e-blasts, and webinars.

We have been involved with many GASB task forces over the years that have shaped the future of state and local government accounting and financial reporting. Our task force participation includes projects that became GASB No. 74 and 75 on Other Post-Employment Benefits (OPEB); GASB No. 103, Financial Reporting Model Improvements; the note disclosure project, which evolved into GASB Concepts Statement No. 7, Communication Methods in General Purpose External Financial Reports That Contain Basic Financial Statements: Notes to Financial Statements—an amendment of GASB Concepts Statement No. 3; and the current revenue and expense recognition (RER) model and voluntary digital financial reporting projects.

Due to our leadership positions, you will have access to information not available from other accounting firms.

Implementation of New Standards
In an industry where standards continually evolve and change, Eide Bailly makes it a priority to stay current and assist our clients with necessary changes. In addition to helping clients implement new standards, we also help them adapt to changes within the existing standards.

Several of our professionals serve on committees that have direct input into writing new standards. This enables our involvement from the beginning and ability to influence the final outcome. Our clients benefit from our strong understanding of the standards and how they may affect their organization. We will work with the City to create a plan to address new standards one to two years prior to implementation.

Thought Leadership
A number of Eide Bailly partners are nationally recognized state and local government thought leaders who present at dozens of national venues throughout the year. These venues include: GFOA; NASACT; California Society of Municipal Finance Officers; California State Association of County Retirement Systems; California Association of Public Retirement Systems; AGA National Professional Development Conference and multiple AGA chapters across the country; National Association of Housing and Redevelopment Officials (NAHRO); California, Florida, Iowa, Idaho, South Carolina, and Utah Societies of CPAs; and Colorado, Oregon, and Great Plains GFOAs. We also provide training for state and local agencies, including:
• California State Controller’s Office
• Commonwealth of Massachusetts
• Florida GFOA School of Governance
• Florida GFOA seminars and conferences
• Florida State Society of CPAs
• Idaho State Auditor's Office
• Minnesota State Auditor's Office
• Mississippi State Auditor's Office
• Montana State Auditor's Office and State
Controller's Office
• North Carolina State Auditor's Office and
State Controller's Office
• North Dakota State Auditor's Office
• South Carolina Comptroller General’s Office
• South Dakota State Auditor's Office
• State of Montana
• State of Nevada
• State of Tennessee Controllers’ offices
• Texas AGA
• Texas State Auditor
• Virginia Beach IIA Chapter
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Furthermore, an Eide Bailly retired partner was the
author for the entire Governmental Library for
Commerce Clearinghouse Wolters Kluwer (CCH).

This library serves as the interpretative reference on
government Generally Accepted Accounting
Principles (GAAP), government best practices and
government audits for governments, auditors, and
educators nationwide.

Information Technology Experience
We understand the City currently uses OneSolution
by CentralSquare and is in the process of upgrading
to Finance Enterprise. We also understand that the
City uses Excel for financial reporting, investmentrelated reporting, and compensated absence tracking.

Eide Bailly’s information technology consultation for
this engagement will be focused on the City’s
financial reporting environment and the practical
system-related considerations that support
accurate, reliable, and timely reporting. Our role
will not be to perform an information technology
audit, cybersecurity assessment, or assurance
engagement; rather, we will provide advisory
support related to financial system use, reporting
workflows, access considerations, data extracts, and
internal control alignment as requested by the City.

Our professionals have experience working with
governmental entities that rely on a combination of
enterprise resource planning systems, Excel-based
reporting tools, and specialized accounting
applications to support year-end close, GASB
implementation, audit support, and State Controller
reporting.

As requested, our consultation may include
assisting the City with evaluating how financial
system information is used to support accounting
analyses, GASB calculations, journal entry support,
financial reporting schedules, and State Controller
reporting. This may include reviewing available
reports or data extracts, helping identify
information needed to support technical accounting
conclusions, and recommending practical ways to
organize supporting documentation so that City
staff, management, and external auditors can efficiently review the work performed.

Scope of Activities Performed
(not all-inclusive)
• Desktop Management and Security
• Application Security
• Network Security
• Systems Development Life Cycle (SDLC) / Change
Management
• Business Continuity Plan (BCP) / Disaster Recovery
Plan (DRP)
• Vendor Management
• Cybersecurity
• Data Security
• External Penetration Testing
• Internal Vulnerability Assessment
• Social Engineering Assessment
• Remote Tests
• Service Organization Control (SOC)
Certifications Held
• Certified Information Systems Auditor
• Certified in Risk and Information Systems Control
• Certified Information System Security Professional
• Certified Information System Manager
• Certified Financial Systems Auditor
• Certified Public Accountant
• Certified Common Security Framework
Practitioner
• Certified Financial Crimes Investigator
• Certified Health Care Financial Professional
• Certified Financial Examiner
• Certified Financial Forensics
• Cybersecurity Maturity Model Certification –
Registered Practitioner
• GIAC Security Essentials Certification
• Certified Internal Auditor
• Certified Government Audit Professional
• Certified Risk Management Assurance
• Certified Information Technology Professional
• Certified Penetration Testing Engineer
• Certified Management Accountant
• Certified Network Engineer
• Certified Network Analyst
• Certified Information Systems Auditor
• Certified Government Financial Manager
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We can also provide consultation regarding financial system access and security role considerations from an accounting and internal control perspective. This may include discussing user access, role design, segregation of duties considerations, approval workflows, and system-generated reporting in relation to the City’s internal control environment and management practices. Our recommendations will be designed to support City management’s oversight responsibilities while recognizing that the City retains responsibility for system administration, internal controls, management decisions, and final financial reporting determinations.

Our approach is practical and collaborative. We will work with Finance Department staff to understand how information flows from the City’s systems into accounting schedules, technical analyses, journal entries, disclosure support, and State Controller reporting. Where system limitations or manual processes create reporting challenges, we will help identify reasonable alternatives, such as data extract templates, reconciliation steps, review checklists, or standardized workpaper formats. The goal is to help the City create repeatable, welldocumented reporting support without adding unnecessary complexity.

For this engagement, Eide Bailly’s technology-related consultation may include:
• Reviewing financial reporting data extracts for completeness, consistency, and usability; • Assisting with mapping system-generated information to GASB implementation schedules, journal entries, disclosure support, and State Controller reporting requirements; • Consulting on access and security role considerations related to financial reporting workflows; • Identifying opportunities to improve the consistency and organization of Excel-based supporting schedules;
• Discussing OneSolution/Finance Enterprise reporting considerations that may affect year-end close, audit support, or recurring financial reporting processes; • Recommending practical documentation approaches to support City review and auditor inquiries; and • Coordinating with City staff regarding system information needed for specific technical accounting matters.

This technology consultation will be integrated with our governmental accounting and financial reporting support so that system-related considerations are addressed in the context of the City’s accounting objectives, reporting deadlines, and management responsibilities.
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D. Scope of Work/Implementation
Approach to Services
At Eide Bailly, we promise you a better overall experience. Though other firms may be capable of accomplishing the City’s objectives, we appreciate that every situation and every organization is different, and our tailored approach is based on the needs of each client. We commit to the City that we will take the time to understand your needs and priorities and through a process of listening and learning will provide a customized solution that fully meets your needs and financial reporting objectives.

Our service team will engage with the City management for initial planning and a kick-off meeting to discuss the scope of services in more detail and formulate a detailed project plan and schedule.

Subsequently, we will provide the City with a list of any information required to successfully complete the scope of services.

During the delivery of our services, we ask that the City:
• Provide continuous knowledge and information to allow us to be successful in our roles.
• Respond timely to requests for specific support and
information needed.
• Designate an individual from the City to oversee the services. • Provide a point of contact for our team.
• Make all management decisions and perform all management functions.

Throughout the engagement, we will conduct regular check-in meetings with the City’s staff to discuss the status of ongoing services to ensure that all parties remain well informed of our progress.

Onboarding and Initial
Assessment
Work Plan Development
Technical Accounting
Analysis and Support
Review, Communication,
and Ongoing Support
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Project Roadmap
Based on our review of The City’s RFP, we understand the City’s needed scope of services and the necessary tasks to address it as outlined below. Our methodology is broken into four phases:

Phase 1: Onboarding and Initial Assessment
• Task 1.1: Schedule and conduct a kick-off meeting with City personnel to confirm engagement objectives, anticipated service needs, timing considerations, communication protocols, document requirements, and coordination procedures for requested services. • Task 1.2: Obtain an initial understanding of the City’s accounting environment, financial reporting calendar, relevant systems, available supporting documentation, and priority governmental accounting matters requiring technical assistance.

Phase 2: Development of Work Plan
• Task 2.1: Develop a work plan outlining the general approach for providing as-needed governmental accounting technical consulting services, including anticipated timelines, responsibilities, communication expectations, and key milestones.
• Task 2.2: Provide the City with a listing of anticipated provided-by-client documentation and establish a secure process for the transfer, tracking, and retention of requested information.

Phase 3: Technical Accounting Analysis and Support
• Task 3.1: Review information provided by the City and evaluate applicable governmental accounting and financial reporting considerations based on the nature of each requested matter. • Task 3.2: Research relevant accounting standards, reporting requirements, and implementation guidance, including applicable GASB pronouncements and other governmental financial reporting requirements.
• Task 3.3: Develop calculations, schedules, journal entry recommendations, disclosure support, technical memoranda, or other supporting documentation necessary to assist the City with financial reporting and audit support.
• Task 3.4: Discuss preliminary observations and recommendations with City personnel, obtain additional information as needed, and refine supporting documentation based on City feedback.

Phase 4: Review, Communication, and Ongoing Support
• Task 4.1: Perform internal quality review of significant technical analyses, calculations, memoranda, and supporting schedules prior to delivery to the City.
• Task 4.2: Provide periodic status updates to City personnel regarding the progress of requested services, open items, anticipated timing, and matters requiring City input or decision-making. • Task 4.3: Assist the City in responding to related auditor or State Controller inquiries associated with services performed under the engagement, as requested.
• Task 4.4: Support ongoing consultation needs throughout the contract term for new accounting matters, reporting questions, GASB implementation considerations, and other specialized governmental accounting assistance requested by the City.

Phase 1 Phase 2 Phase 3 Phase 4
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Estimated Timeframes and Deliverables
Eide Bailly commits to meeting your deadlines. We will work closely with your team through the planning stages to clearly define expectations and the items required from your team in order to facilitate an efficient delivery of services to enable us to meet your deadline. The following table identifies the structure of our services for the City and the timing of each activity:

Activity Timing
Phase 1: Onboarding and Initial Assessment Weeks 1–2 of following execution of contract (Anticipated to be September)
Phase 2: Development of Work Plan Weeks 2–3
Phase 3: Technical Accounting Analysis and Support Weeks 3–16 Phase 4: Review, Communication, and Ongoing Support Weeks 4–20 and ongoing, as requested The proposed timeline is intended to align with the City’s target completion window of approximately 16–20 weeks from contract execution. Because services will be performed on an as-needed basis, actual timing will depend on the nature and complexity of each request, availability of supporting documentation, and City review and approval processes.

Use of Technology
Eide Bailly staff utilizes progressive and effective software to streamline processes and make them as efficient as possible. These technologies include:

Suralink
Suralink is an interactive Provided by Client (PBC) software solution which improves the client experience for document exchange. This addition to our suite of tools saves a substantial amount of time managing PBC documents, creating increased efficiencies during your engagement.

Artificial Intelligence
Eide Bailly’s approved artificial intelligence (AI) tools are:
• Microsoft CoPilot: available to be used throughout the organization to securely automate and enhance processes.
• Suralink Workpaper Suite: allows us to leverage AI for automated document matching.

Our approved AI solutions are supported by a rigorous commitment to security, privacy, and compliance. All client data remains within our secure U.S. based environments and is never used to train external models. We leverage trusted platforms and enterprise-grade controls to ensure data protection, transparency, and traceability at every stage.
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E. Project Budget
Expected Fees
Our fees are based on the complexity of the issue and the level of expertise required by our team members to effectively address it. If you request additional services, we’ll obtain your agreement on fees before commencing work to avoid surprises or hidden fees. We propose the following fees based on our understanding of the scope of work and the level of involvement of the City’s staff:

Services Estimated Hours Cost for Fiscal Year 2026
1) GASB 87 Lease Accounting (1) 53 $14,700
2) GASB 96 Subscription-Based Information Technology
Arrangements (SBITAs) (1) 53 14,700
3) GASB 101 – Compensated Absences 55 19,000
4) Future GASB Pronouncements 4 1,600
5) Fair Value and Related Analyses 8 2,300
6) Technical Accounting and Information Technology
Consultation 40 12,000
7) Audit Support (2)- -
8) State Controller's Office Annual Reporting Assistance 42 8,900 Not to Exceed Total 255 $73,200
(1) Based on an estimated 15 agreements requiring analysis per year (15 leases and 15 SBITA agreements). For each agreement determined in-scope of the respective standard and determined material by the City, an additional cost of $708 per agreement (lease & SBITA) would apply for entry of the agreement into the firm's lease/SBITA accounting software (LeaseQuery).
(2) The fee for services provided is inclusive of audit support. Audit support is related to Eide Bailly-prepared analyses, journal entries, and memorandum. Communication with external auditors will generally be coordinated through the Finance Department.

The not-to-exceed amount includes the services listed above based on the stated assumptions. Services will be performed only as authorized by the Finance Director or designee. If actual activity exceeds the assumptions, or if the City requests additional services, Eide Bailly will obtain written approval before performing additional work.

Future Year Pricing Guarantees
Our fee increases for future years are consistent with inflationary increases in the industry, which we anticipate being between 3-5% per year. They are contingent upon no major changes to the City, and that significant accounting and auditing rule changes and procedures remain consistent with current requirements. Fees don’t include additional time that could be incurred due to changes to the scope of the engagement.

Out-of-Pocket Fees
The professional fees listed above include out-of-pocket expenses and a 5% technology fee used to support and enhance the quality work we provide by investing in technology. Our fees assume services will be primarily performed remotely. Should the City request substantial on-site attendance beyond normal engagement requirements, associated travel expenses would be discussed and approved in advance by the City. 156
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Billing Policy Regarding Inquiries
We know clients appreciate access to all their service team members. We embrace this opportunity for constant communication and will ensure our team members are available when you have questions and issues. This service is included in the scope of the engagement. If a particular issue surfaces that falls outside the scope of this engagement, we’ll bring it to your attention and obtain approval before proceeding.

Hourly Rates
Staff Level 2026 Rates
Partner/Managing Director $ 436/hr.

Director $ 387/hr.

Senior Manager $ 361/hr.

Manager $ 339/hr.

Supervisor $ 260/hr.

Senior Associate $ 226/hr.

Staff Associate $ 176/hr.

Contract Terms and Conditions
This proposal is contingent upon completion of the Eide Bailly engagement acceptance process and negotiation of a mutually acceptable contract. We would seek to ensure any mutually negotiated contract allowed for ownership of and retention of working papers by Eide Bailly, clarified access requirements, and other standard terms, including those necessary to protect auditor independence.

With regard to the terms and conditions set forth in the RFP, Eide Bailly suggests: (i) focused indemnification provisions, including protecting auditor independence; (ii) clarifying insurance requirements, providing for confidentiality of insurance structure including professional liability declaration pages, deductibles, and retention levels, and notification only goes to primary insured (insurance); and (iii) clarifying requirements and deleting inapplicable provisions throughout.

Additionally, pursuant to professional standards and firm practice, we would expect to confirm our understanding of each engagement on an annual basis in the form of a Statement of Work outlining the scope of work and obligations/responsibilities specific to that year’s engagement. We do not anticipate any significant issues in reaching agreement on contract terms, and we commit to working in good faith to successfully negotiate a mutually agreeable contract on a timely basis should we be awarded this work. 157
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F. Description of Recent Projects/References
Experience You Can Trust
As a top 20 accounting and advisory firm, we’ve built our business on relationships and believe our clients to be the best critics of our service. The clients below have similarities to your organization, and we encourage you to contact them to learn about their Eide Bailly experiences.

Port of Stockton
Esmeralda Correa, Controller
209.946.0246 x. 8255 | [email protected]
Services provided: Capital assets data analysis, GASB implementation assistance California State Controller's Office
James Anderson, Assistant Division Chief
916.323.2364 | [email protected]
Services provided: Data analysis, GASB implementation assistance, training City of Auburn, CA
Gretchen Hoskins, Finance Director
530.823.4211 x. 110 | [email protected]
Services provided: Year-end audit assistance, GASB implementation assistance 158
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G. The Right Choice for City of South Lake Tahoe
Exceeding Expectations and Achieving Goals
For us, work goes beyond mere tasks; we view it as an opportunity to assist you in addressing challenges, reaching objectives, and carrying out your mission. After carefully assessing your requirements and investing time in understanding the City, we believe we’re an ideal fit for this opportunity.

We’re committed to being responsive, reliable advisors and would be glad to answer any questions as you evaluate next steps. We want to make sure you have everything you need to make your decision.

James Ramsey
Managing Director
916.999.8511 | [email protected]
We Want to Work with You
Our objective is simple: to help you move forward with confidence. Whether it's protecting what you've built, improving processes, providing practical GASB support, or relieving the burden of complex and cumbersome reporting requirements, Eide Bailly is here to offer thoughtful support and practical solutions. We look forward to working with you.
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CITY OF SOUTH LAKE TAHOE

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 6th day of October 2026, by and between the City of South Lake Tahoe, a municipal corporation (“City”) and Eide Bailly Advisory LLC (“Consultant”).

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to render professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services set forth in this agreement and shall provide said services at the time, place, and in the manner specified in this agreement. Consultant shall have no power or authority by this Agreement to bind City in any respect.

The Consultant agrees that it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

All services provided by Consultant pursuant to this Agreement will be provided in accordance with the terms set forth in the Exhibit A, “Scope of Services,” attached hereto and incorporated herein by reference. Exhibit B, “Compensation Schedule,” attached hereto and incorporated herein by reference, outlines the fees and compensation which shall be paid pursuant to this Agreement.

2. Term/Time of Performance. The services by Consultant are to commence upon the execution of the Agreement and shall continue for one year. At the 160
option of the City, the services may be extended up to two times for periods of one year each, which options shall be exercised by the City Manager in writing no later than the expiration of the prior term.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule set forth in Exhibit B which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation, including travel and out-of-pocket expenses, exceed $73,200 for the first year without additional written authorization from City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Payment is contingent upon compliance with all terms and conditions of this Agreement, as set forth herein. Consultant shall obtain prior written authorization from the City Project Manager for any costs in excess of budgeted amounts for each line item, task, or obligation under the Scope of Services.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, the applicable hourly rate, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform extra work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, extra work without prior written authorization from City.

6. Termination. This Agreement may be terminated by City or Consultant immediately for cause or without cause upon thirty days (30) days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination, and City shall be entitled to all work performed to that date. 161
Termination, revocation, or expiration of this Agreement shall not release either party from liability resulting from an event which occurred prior to such termination, revocation or expiration.

7. Ownership of Documents.

All plans, studies, documents and other deliverables, prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, shall become the property of City upon payment to Consultant for such work, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, and deliverables to City upon written request. All documents prepared by Consultant are confidential and shall be maintained to preserve their confidential nature. Release of any such documents to third parties shall only be made upon written consent of City, unless such disclosure is required by law, court order, or applicable professional standards.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant for services provided pursuant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from records shall be available at Consultant’s address indicated for the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to City 162
for inspection at City offices when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained at City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of City.

Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors or subcontractors hired or retained by Consultant are employees, agents, contractors or subcontractors of Consultant and not of the City.

City is not required to make any deductions or withholdings form the compensation payable to Consultant under the provisions of this Contract, and is not required to issue W-2 Forms for income and employment tax purposes for any of Consultant’s assigned personnel. Any third party persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Contract.

10. Interest of Consultant. Consultant, (and principals, associates and professional employees of consultant) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the 163
performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will not serve in a staff capacity and will conduct research and arrive at conclusions with respect to their rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and,
b. Possesses no authority with respect to any city decision beyond rendition of information, advice, recommendation or counsel. [FPPC Reg. 18700.3(a)].

11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

12. Compliance with Laws. Consultant shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations in carrying out their duties under this Agreement. Consultant shall observe and comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Agreement. The City, its officials, officers, elected officials, appointed officials and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.

In the event it is determined that the Consultant is required to pay prevailing wages for the work performed under this Agreement, the Consultant shall pay all penalties and wages as required by law.
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13. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. If Consultant will be physically present in the City of South Lake Tahoe to perform some or all of the services, Consultant shall maintain a City of South Lake Tahoe business license at all times services are performed under this Agreement. Consultant acknowledges that payments made pursuant to this Agreement may be withheld until this provision has been satisfied.

14. Indemnity. Consultant hereby agrees to and shall indemnify and hold harmless City, its elected and appointed boards, officers, agents, employees and volunteers from and against any liability for any and all claims, demands, actions, losses, damages and injuries, direct or indirect (including any and all costs and expenses in connection therein), arising out of this Agreement or caused in any way by Consultant’s negligent performance of this Agreement or its breach of its obligations contained in this Agreement, except for any such claims arising out of the negligence or misconduct of the City.

City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Consultant, of any of the insurance policies hereinafter set forth.

This hold harmless agreement by Consultant shall apply to all damages and claims for damages, or alleged to have been suffered, by reason of any of the aforesaid operation of Consultant or any subcontractor, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

15. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
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i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for their employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation of all Workers’ Compensation policies must be received by City at least thirty (30) days prior to such change. Consultant shall provide thirty (30) days written notice of nonrenewal of any Workers’ Compensation policies. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. Commercial General Liability Coverage. Consultant shall maintain commercial general liability insurance no less broad than ISO form CG 00 01 in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. Coverage must be made on
the standard Occurrence form. Claims-Made forms are not acceptable without prior written consent of City. City of South Lake Tahoe must be endorsed as an additional insured for liability arising out of ongoing operation by on behalf of Consultant. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required
occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for hired and non-owned
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vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant or by its employees, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
v. Cyber Liability Coverage. Consultant shall maintain cyber liability insurance with limits not less than one million dollars ($1,000,000) per claim, two million dollars ($2,000,000) aggregate. Coverage shall be sufficiently broad to sufficiently broad to respond to the duties and obligations as is
undertaken by Vendor in this agreement and shall include, claims involving security breach; system failure; data recovery; cyber extortion; social engineering; damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. Vendor’s policy shall be primary and shall not seek contribution from the City’s coverage. Any failure to comply with the reporting provisions of the policy by Vendor shall not affect coverage provided to the City. If Vendor maintains broader coverage and/or higher limits than the minimums listed above, City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a AM Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
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i. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional
insured’s under Consultant’s General Liability and Automobile Liability policies with respect to liability arising out of this Agreement and/or work performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring Consultant.
iv. The insurer waives all rights of subrogation against City except for Consultant’s Professional Liability and Employers’ Liability policies, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. No policies of insurance carried by Consultant shall be suspended, voided, canceled, or changed in coverage or in limits except after thirty (30) days written notice to the City Attorney by Certified Mail.
c. Deductibles and Self-Insured Retentions. The Consultant shall be responsible for all deductibles in all of Consultant’s insurance policies. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Consultant shall not commence work under this contract until all insurance required 168
under this section has been approved by City as to form, amount and carrier, nor shall Consultant allow any subcontractor to commence work on any subcontract until all similar insurance required and reasonably consistent limits of the subcontractor has been so obtained and approved. Certificates of insurance shall contain no exclusions unless negotiated with the City Attorney and approved, in writing, by the City Attorney.

16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.

Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of South Lake Tahoe
1901 Lisa Maloff Way
South Lake Tahoe, CA 96150
Provide a copy to: City Attorney’s Office
City of South Lake Tahoe
1901 Lisa Maloff Way, Suite 300
South Lake Tahoe, CA 96150
If to Consultant: Eide Bailly Advisory LLC
2150 River Plaza Dr., Ste. 150
Sacramento, CA 95833

17. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in the Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation 169
on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

18. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

19. Dispute Resolution. Any dispute concerning this Agreement will be first submitted to the City Manager or his designee for resolution. If no resolution is reached, such dispute shall be submitted to the City Council. If no resolution is reached, then the mediation process in Consultant’s Engagement Letter/Statement of Work shall be followed prior to the commencement of any action by either party.

20. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division.

21. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any Consultant or person, other than the independent contractors hired in accordance with Consultant’s standard business practice, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any Consultant or person, other than a bona fide employee working solely for Consultant or an independent contractor hired as discussed above, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, 170
religion, reproductive health decision making, sex/gender, or sexual orientation. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

23. Drug-Free Workplace Certification. This certification is only required for Consultants receiving payment from Grant Funding. By signing this Agreement, Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8355, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The person’s or organization’s policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Provide, as required by Government Code Section 8355(a)(3), that every employee who performs grant activities under this Agreement:
i. Will receive a copy of the Consultant’s drug-free policy statement; and
ii. Will agree to abide by the terms of the Consultant’s statement as a condition of employment on this Agreement.

Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of the Agreement, or both, and Consultant may be ineligible for award of any future City agreements if City determines that any of the following has occurred: the Consultant 171
(1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

24. Anti-Lobbying Certification. Consultant shall submit to City the Anti-Lobbying Certification contained in Exhibit C. Further, Consultant shall require that the language of the certification in Exhibit C be included in all contracts or subcontracts entered into in connection with this Agreement and that all Consultants and contractors shall certify and disclose accordingly.

25. Debarment, Suspension, Ineligibility and Voluntary Exclusion. By signing this Agreement, Consultant assures that neither it nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

26. Americans with Disabilities Act. By signing this Agreement, Consultant assures the City that it complies with the American with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et. seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA.

27. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

28. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

29.Entire Agreement. This Agreement and Consultant’s Engagement Letter/Statement of Work constitute the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. In the event of any conflict between Consultant’ s Engagement Letter/Statement of Work and this Agreement, this Agreement shall control.
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30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

31. Time is of the Essence. Time is of the essence for this Agreement.

32. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF SOUTH LAKE TAHOE: CONSULTANT:

By___________________________ By ________________________________ Cody Bass, Mayor James Ramsey, Managing Director
Date __________________________ Date _____________________________ Business License # ______012020______
APPROVED AS TO FORM:

By____________________________ Date ________________________________ Sergio Rudin, Interim City Attorney
ATTEST:

By______________________________ Date ________________________________ Susan Blankenship, City Clerk
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Attachments:

Exhibit A – Scope of Services
Exhibit B – Compensation Schedule
Exhibit C - Anti-Lobbying Certification
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EXHIBIT A

SCOPE OF SERVICES
1). GASB 87 – Lease Accounting
Provide annual technical assistance with implementation and ongoing compliance with GASB Statement No. 87, including:
 Review of new lease agreements to determine applicability under GASB 87.  Review of modifications, amendments, renewals, and terminations of existing leases.  Calculation of lease assets and liabilities.
 Calculation of annual amortization schedules and journal entries.  Preparation of supporting schedules for financial reporting and audit purposes.  Consultation regarding complex lease accounting issues. 2). GASB 96 – Subscription-Based Information Technology Arrangements (SBITAs) Provide annual assistance with GASB Statement No. 96, including:
 Review of new and existing subscription agreements.
 Evaluation of contracts to determine applicability under GASB 96.  Calculation of subscription assets and liabilities.
 Preparation of amortization schedules.
 Preparation of supporting documentation and journal entries.  Consultation regarding accounting treatment for technology subscription arrangements. 3). GASB 101 – Compensated Absences
Provide technical accounting assistance related to GASB Statement No. 101, including:
 Assistance with ongoing compliance with the standard.  Review of compensated absence policies.
 Calculation of the compensated absences liability as of the fiscal year end.  Financial statement reporting requirements.
 Consultation regarding ongoing compliance.
4). Future GASB Pronouncements
Provide technical assistance with implementation of future Governmental Accounting Standards Board pronouncements that become effective during the contract term, including:
 Evaluation of applicability to the City.
 Identification of implementation requirements.
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 Development of implementation plans, timelines, and accounting methodologies.  Preparation of supporting schedules.
 Assistance with required financial statement disclosures. 5). Fair Value and Related Analyses
Assist with the allocation of the investment fair value adjustment as of the end of the fiscal year that was calculated by the City by fund and prepare the related journal entries. Perform fair market value or fair market rent analyses, as requested by the City, for purposes of complying with applicable accounting standards, lease evaluations, or other governmental financial reporting requirements. 6). Technical Accounting and Information Technology Consultation Provide technical accounting and information technology consultation on an as-needed basis, including:
 Research and interpretation of GASB standards.
 Assistance with complex governmental accounting transactions.  Financial reporting guidance.
 Preparation of technical accounting memoranda.
 Review of accounting treatment for unusual or non-routine transactions.  Consultation regarding implementation of new accounting standards.  Consultation regarding best security practices related to the information technology system design, security roles and definitions according to the City’s internal control environment and management practices.
7). Audit Support
Provide reasonable assistance to the Finance Department during the annual external audit related to the accounting services performed under this agreement, including responding to auditor inquiries and providing supporting schedules and documentation prepared as part of this engagement. 8). State Controller's Office Annual Reporting
Provide technical assistance with the preparation and review of the California State Controller's Office annual financial reports and related schedules, including:
 Preparation or review of the City Financial Transactions Report submitted to the California State Controller's Office.
 Preparation or review of supporting schedules and reconciliations required for the report.  Assistance with mapping financial information to State Controller reporting requirements.  Review of reported information for completeness, consistency, and compliance with applicable State Controller reporting instructions.
 Assistance in responding to inquiries from the California State Controller's Office related to the submitted reports.
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 Consultation regarding changes to reporting requirements or reporting formats issued by the California State Controller's Office.

Deliverables
As requested by the City, deliverables may include:
 Accounting analyses.
 Calculation workpapers.
 Amortization schedules.
 Journal entry recommendations.
 Fair market value analyses.
 Technical accounting or information technology memoranda.  Financial statement support schedules.
 Required GASB disclosure information.
 Other supporting documentation necessary for the City's Annual Comprehensive Financial Report (ACFR).

Nature of Services
The consultant will not assume the responsibilities of City management. The City retains responsibility for:
 Establishing and maintaining accounting policies and procedures;  Making management decisions regarding accounting treatment and financial reporting;  Preparing and approving the City's financial statements and disclosures;  Maintaining appropriate internal controls; and
 Determining the final accounting presentation and reporting of financial information.

The services provided under this agreement are separate from the City's independent financial statement audit. The consultant will not perform audit procedures, express an audit opinion, provide assurance services, or assume the responsibilities of the City's independent auditor unless separately engaged under an appropriate agreement.

The City anticipates that these services will be performed on an as-needed basis. The selected consultant will coordinate with Finance Department staff to determine the appropriate level of assistance needed for specific accounting matters and reporting requirements. 177

EXHIBIT B

SCHEDULE OF CHARGES AND TIMELINE
BUDGET
Services Estimated Hours Cost for Fiscal Year 2026
1) GASB 87 Lease Accounting (1) 53 $14,700
2) GASB 96 Subscription-Based Information Technology
Arrangements(SBITAs) (1) 53 14,700
3) GASB 101 – Compensated Absences 55 19,000
4) Future GASB Pronouncements 4 1,600
5) Fair Value and Related Analyses 8 2,300
6) Technical Accounting and Information Technology
Consultation 40 12,000
7) Audit Support (2)- -
8) State Controller's Office Annual Reporting Assistance 42 8,900 Not to Exceed Total 255 $73,200
(1) Based on an estimated 15 agreements requiring analysis per year (15 leases and 15 SBITA agreements). For each agreement determined in-scope of the respective standard and determined material by the City, an additional cost of $708 per agreement (lease & SBITA) would apply for entry of the agreement into the firm's lease/SBITA accounting software (LeaseQuery).
(2) The fee for services provided isinclusive of audit support. Audit support isrelated to Eide Bailly-prepared analyses, journal entries, and memorandum. Communication with external auditors will generally be coordinated through the Finance Department.

The not-to-exceed amount includes the services identified above and in Exhibit A Scope of Services, and is based on the stated assumptions. Services shall be performed only as authorized by the Finance Director or designee. If actual activity exceeds the stated assumptions, or if the City requests additional services, Eide Bailly will obtain the City’s prior written approval before performing any additional work or incurring additional fees. No additional fees or costs shall be payable by the City unless authorized in writing in advance.

Hourly Rates
Staff Level 2026 Rates
Partner/Managing Director $ 436/hr.

Director $ 387/hr.

Senior Manager $ 361/hr.

Manager $ 339/hr.

Supervisor $ 260/hr.

Senior Associate $ 226/hr.

Staff Associate $ 176/hr.
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In the event that the City exercises an option to extend the term, the hourly rates and schedule of charges above shall be increased by the year over year change in the Consumer Price Index for All Urban Consumers (CPI‑U) in the West region for the prior one-year term, but not to exceed five percent (5%).

TIMELINE
The project schedule and annual financial reporting milestones are based on a September 30 fiscal yearend and issuance of the Annual Comprehensive Financial Report (ACFR) no later than March 31. All required annual financial reporting to the State Controller’s Office (SCO) shall be completed in accordance with the applicable deadlines established by the SCO. Any additional services requested by the City shall be performed in accordance with timelines mutually agreed upon by the City and Eide Bailly based on the nature and scope of the requested services.
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EXHIBIT C

ANTI-LOBBYING CERTIFICATION
Consultant shall submit to City this certification prior to or at the time of the execution of this Agreement.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty not less than $10,000 and no more than $100,000 for such failure.

The undersigned certifies, to the best of his or her knowledge or belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

Consultant:

James Ramsey, Managing Director
By:________________________________________
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City of South Lake Tahoe
Agenda Item Executive Summary
Hilary Roverud, City Manager
__________________________________
Meeting Date: October 6, 2026
Agenda Item #:6
Agenda Item: Authorization to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Emissions-Saving Vehicle Replacements Executive Summary: Staff identified the opportunity for this grant to help offset the cost of procuring four electric vehicles and one hybrid vehicle for staff in Public Works and IT. Electric vehicle charging infrastructure will be available to these new electric vehicles. $200,000 in grant funds is available for projects implemented in 2027. The application is due by October 30, 2026.

Requested Action / Suggested Motions: Pass a Resolution authorizing the a City Manager, or desginee, to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Vehicle Replacement in the amount of up to $200,000.

Responsible Staff Member: Sara Letton, Sustainability Coordinator, and Dr. Mohammad Qureshi, Director of Public Works
Reviewed and Approved By: Susan Blankenship, City Clerk Olga Tikhomirova, Finance Director Sergio Rudin, Interim City Attorney Hilary Roverud, City Manager Attachments:
03 - RFP EDC AQMD.pdf
01 - Staff Report Auth to Apply to EDC AQMD.docx
02-Resolution AQMD Grant Application.docx
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Council Agenda Report- October 6, 2026 Page 1 of 3
City of South Lake Tahoe
Report to City Council
Meeting Date: October 6, 2026
Title: Authorization to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Vehicle Replacement Location: “Citywide”
Responsible Staff Member:

Sara Letton, Sustainability Coordinator, (530) 542-6175 Dr. Mohammad Qreshi, Director of Public Works, (530) 542-6031 Background: The El Dorado County Air Quality Management District released a Request for Proposals for Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Vehicle Replacement. $200,000 is available for projects implemented in 2027. Project sponsors were invited to submit applications for projects in Alternative Fuel Vehicle Infrastructure; Vehicle Miles Traveled Reduction; and Vehicle Retrofit and Replacement. The application deadline is October 30, 2026 at 5:00 pm.

According to the AQMD:
“In 1990, Assembly Bill 2766 (AB 2766) was adopted into the California Health and Safety Code. AB 2766 authorized the Department of Motor Vehicles (DMV) to collect a motor vehicle registration clean air surcharge of $4 per vehicle. Revenues generated from the surcharge are utilized by the Air Quality Management District (AQMD) for grant programs that reduce air pollution from motor vehicles in order to implement the California Clean Air Act and internal operations. Grant programs include alternative fueled vehicles, electric vehicle infrastructure, shuttles, park and ride facilities, bike trails, dirt road paving and others. Internal operations include planning, monitoring, enforcement and technical studies.”
The overall goal of this program is to improve air quality. Successful applicants will be notified by mid-December 2026.

Issue and Discussion:

The program provides funding toward the “Replacement of old light-duty motor vehicles (8500 lbs. or less) with a new light-duty electric, hybrid, alternative fuel or other low emitting vehicle that meets the zero-emission vehicle (ZEV), alternative technology partial zero emission vehicle (ATPZEV), or partial zero emission vehicles (PZEV) standard.” Staff identified the opportunity for this grant to help offset the cost of procuring four electric vehicles and one hybrid vehicle for staff in Public Works and IT. Electric vehicle charging infrastructure will be available to these new vehicles. They will charge at 1740 D Street 182
Council Agenda Report- October 6, 2026 Page 2 of 3
(Engineering Department building), on a dual charger available to fleet vehicles. Additionally,1700 D Street (Motor Pool facility) has a planned fleet charging station to be shared with LakeLink vehicles, for installation in 2027. Due to low daily mileage, vehicles will only need to be charged about once a week. For that reason, one dual charger (two ports available to charge two vehicles at a given time) is more than enough for the dedicated charging needed by this slate of four electric vehicles. The City currently has just one electric pool vehicle that charges on this particular charger at 1740 D St. It is notable that both of these charging locations will soon be supported by onsite solar generation for maximum greenhouse gas offsets.

The grant program requests that City match at least 20% of the requested amount or at least

16.66% of total project budget identified in the application. The AQMD Board of Directors reserves the right to approve proposals, reject proposals, or fund amounts less than requested. For that reason, this staff report suggests a maximum grant request, and the minimum match request, and assumes that if offered less than requested, a grant can be negotiated that remains beneficial.

Therefore, with the number and cost of the vehicles, and the available amount of funding, staff suggest a City match of $47,788 which is 19% of the current total estimated Project budget, and this supports a grant request of up to $200,000 of a Project total estimated budget of $247,788.

Funds are provided on a reimbursement basis. Staff plan to procure vehicles as soon as possible.

The AB 2766 grant is performance based. Periodic performance reports are required to ensure projects are on schedule and within parameters approved by the AQMD. If awarded, contracts will be prepared in January. The grant term is from the Notice to Proceed date through December 31, 2027. A final report summarizing all grant activities is due February 28, 2028.

Eligible costs are those incurred after the Notice to Proceed and by the end of the grant term, which is through December 31, 2027. Term may be shortened if all project activities will be completed well in advance of December 31, 2027. All costs must be incurred during this term. The final payment request is due February 28, 2028. Grant funds are paid on a reimbursement basis.

A minimum of ten percent (10%) of documented expenses on each payment request must be applied to the match requirement.

If awarded, Staff will bring back to council an authorization to accept the award.

Financial Implications: The Departments already have allocated budgets for vehicle replacements. This grant will help offset the cost of electric vehicles and should result in overall budget savings. No additional allocation is requested. Funds are available on reimbursement basis.

Environmental Considerations: This is not a ‘project’ subject to review under the California Environmental Quality Act (CEQA) under CEQA guidelines section 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies).

Policy Implications:
 Resolution 2017-26 cites a Community Carbon Emissions reductions goal of 80% by 2040, and 50% by 2030, as measured against its 2018 baseline. Electric vehicle usage provides measurable offsets of fossil carbon emissions.
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Council Agenda Report- October 6, 2026 Page 3 of 3
 2020 Climate Action Plan, Strategy 3 identifies the need to increase the use of EVs to reduce emissions from passenger and transit vehicles. This grant supports procurement of EVs.
 2021 Light Duty EV Transition Plan was adopted by council in pursuit of the goals set by Resolution 2017-26. These vehicles are light duty electric vehicles in alignment with the intentions of the Plan.
 Resolution 2021-104 established an aspirational goal to achieve citywide 100% renewable, carbon-free electricity 24/7 by 2030. This included the intention to maximize transportation electrification.
 2022 EV Charger Siting Plan was adopted in order to plan for the charging infrastructure needed to support both City fleet and public charging. The vehicles procured here can charge at one of the sites identified.
 Resolution 2022-088 established a Science-based target for greenhouse gas emissions reductions by 2030. Utilizing electric instead of gas vehicles is a measurable offset in pursuit of this goal, which is a more ambitious goal than expressed in the 2017-26 Resolution.
 2023 – 2028 Strategic Plan, Priority 1.5 prioritized powering City facilities and fleet with renewable energy. This procurement of EVs is a significant step toward accomplishing that.  2025 – 2030 Strategic Plan establishes environmental health as a component of the crosscutting concept of Quality of Life. Priority 6.5 expresses the need to reduce carbon emissions, which procurement of EVs accomplishes.
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Resolution 2026-
XXX

October 6, 2026 Page 1 of 2
Resolution 2026-XXX
Adopted by the City of South Lake Tahoe
City Council
October 6, 2026
Authorization to Apply to El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 for Vehicle Replacement

BACKGROUND
A. The City of South Lake Tahoe Public Works Department has planned and budgeted for the purchase of five light-duty vehicles to meet the needs of routine operations.

B. The El Dorado Air Quality Management District is open to accepting a grant application to fund help fund the procurement of electric vehicles instead of internal combustion engine vehicles in pursuit of cleaner air for Californians.

C. The grant program has up to $200,000 to award to county agencies.

D. Total allocated for eligible vehicles in the FY 2026 – 27 budget is $247,788. Any grant funds received that will offset this amount. Any excess funds will be returned to the original funding sources except for the required match of up to $47,788 or at least 16.66% of the Project cost.

E. Upon award of the grant, the Public Works Department will return to the City Council to authorize execution of a grant agreement and request budget appropriations for grant funding and return of any unutilized funds.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, BE IT RESOLVED, that the City Council of the City of South Lake Tahoe:

1. Authorizes the City Manager, or designee, to submit a grant application to the El Dorado County Air Quality Management District Motor Vehicle Emission Reduction Projects CY 2026 & 2027 Program for a Project that entails the purchase of four electric vehicles and one hybrid vehicle, and in pursuit of a grant of up to $200,000.

2. Identifies and authorizes the Principal Management Analyst—Purchasing and Grants as Grant Administrator.

Adopted by the City of South Lake Tahoe City Council on October 6, 2026 by the following vote:
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Resolution 2026-
XXX

October 6, 2026 Page 2 of 2
Yes:

No:

Absent:

Abstain:
________________________ Date:_________
Cody Bass, Mayor
Attest:
________________________
Susan Blankenship, City Clerk
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the South Lake Tahoe City Council.
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