South Pasadena City Council
February 16, 2022

City of South Pasadena Page 1

275167.1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING

CLOSED SESSION
WEDNESDAY, FEBRUARY 16, 2022
6:00 P.M.

City Manager’s Conference Room, Second Floor, City Hall 1414 Mission Street, South Pasadena, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Meeting Closed Session for February 16, 2022 will be conducted virtually in the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena. Pursuant to, Government Code section 54953, subdivision (e)(3), the City Council may also allow public participation to continue via live public comment conducted over ZOOM.

Please be advised that to ensure the health and safety of the public, staff, and City Council, the meeting will be held virtually.

Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the Council can convene closed session discussion of items allowed under the Government Code. Any reportable action taken in closed session will be reported by the City Attorney during the next open session meeting.

The Meeting will be available
• Via Zoom:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 ID: 226 442 7248
Public Comments participation may be made as follows:
• Written Comment submitted by no later than meeting day, 12:00 PM, deadline via the website. • Via Zoom by raising hand function.

To maximize public safety while still maintaining transparency and public access, members of the public can observe the public portion of the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

For additional Zoom assistance with telephone audio, you may find your local number at:
https://zoom.us/u/aiXV0TAW2

REGULAR CITY COUNCIL MEETING
Closed Session Agenda
6:00 PM South Pasadena City Council February 16, 2022

275167.1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak for up to 3 minutes per item.

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
(Government Code Section 54956.9(d)(1)):

1. Noreen Lim, et al. v. City of South Pasadena (LASC Case No. BC707395)

2. Alison Smith v. City of South Pasadena (LASC Case No.19BBCV00118)

PUBLIC COMMENT

CERTIFICATION OF POSTING
This amended agenda was duly posted for the meeting to be held on February 16, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below.

This agenda was properly posted on February 10,2022 and the signed certification of posting is on file in the City Clerk’s Division.

City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Councilmember Diana Mahmud

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, FEBRUARY 16, 2022 AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

VIA ZOOM TELECONFERENCE
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and city employees with patience, civility and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all city business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
Pursuant to AB 361 Government Code section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference. Pursuant to such Executive Order, the City Council may participate remotely and not be physically present in the City Council Chambers. Until further notice and as such Executive Orders remain in effect, the City Council may also allow public participation to continue via live public comment conducted over ZOOM.

The South Pasadena City Council Meeting for February 16, 2022 will be conducted virtually from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena.

Please be advised that pursuant to government code, and to ensure the health and safety of the public, staff, and City Council, as the Council Chambers will not be open to the public for the meeting and members of the public may attend and/or participate by the following means:

The Meeting will be available
• Live Broadcast via the website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

For additional Zoom assistance with telephone audio, you may find your local number at:
https://zoom.us/u/aiXV0TAW2
Regular Meeting Agenda South Pasadena City Council February 16, 2022 City of South Pasadena Page 2:6

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak. for up to three minutes per item.

Option 2:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record.

Written public comments will be uploaded online for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items.

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers in the remaining in the queue, they will be heard at the end of the meeting.

3. PET ADOPTION

COMMUNICATIONS

4. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is 3 minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

5. CITY MANAGER COMMUNICATIONS

PRESENTATIONS
Regular Meeting Agenda South Pasadena City Council February 16, 2022 City of South Pasadena Page 3:6

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $63,206.25; GENERAL CITY WARRANTS IN THE AMOUNT OF $446,016.20; SUPPLEMENTAL ACH PAYMENTS IN THE AMOUNT OF $132,496.67; VOIDS IN THE AMOUNT OF ($3,330.00); TRANSFERS IN THE AMOUNT OF $5,031,428.03: PAYROLL IN THE AMOUNT OF $726,424.01 Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. AWARD OF CONTRACT TO STUDIO SPECTRUM, INC., FOR VIDEO PRODUCTION, WEB STREAMING AND ARCHIVING SERVICES IN AN AMOUNT NOT TO EXCEED $53,880

ANNUALLY
Recommendation
It is recommended that the City Council authorize the City Manager to execute an agreement with Studio Spectrum, Inc. (Studio Spectrum), to provide video production, web streaming and archiving services through June 30, 2024.

9. CONFIRMATION OF AMENDMENT TO EMPLOYMENT AGREEMENT WITH CITY MANAGER ARMINÉ CHAPARYAN
Recommendation
It is recommended that the City Council authorize the Mayor to sign the amended employment agreement.

10. ADOPTION OF A RESOLUTION AUTHORIZING SUBMITTAL OF THE CALRECYCLE SB 1383 LOCAL ASSISTANCE PROGRAM APPLICATION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,

CALIFORNIA, AUTORIZING SUBMITTAL OF AN APPLICATION FOR THE SB1383 LOCAL ASSISTANCE GRANT PROGRAM
Recommendation
It is recommended that the City Council:

1. Adopt a resolution authorizing the submittal of a grant application to participate in the State of California Department of Resources Recycling and Recovery’s (CalRecycle) SB1383 Local Assistance Grant Program; and

2. Authorize the City Manager to execute all documents required to obtain the grant.

Regular Meeting Agenda South Pasadena City Council February 16, 2022 City of South Pasadena Page 4:6

11. ADOPTION OF A RESOLUTION AUTHORIZING SUBMITTAL OF A NOTIFICATION OF INTENT TO COMPLY WITH SENATE BILL 1383 REGULATIONS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,

CALIFORNIA, AUTORIZING SUBMITTAL OF A NOTIFICATION OF INTENT TO COMPLY WITH SENATE BILL 1383 REGULATIONS
Recommendation
It is recommended that the City Council adopt a resolution authorizing the submittal of a “Notification of Intent to Comply” to the State of California Departments of Resources Recycling and Recovery’s (CalRecycle) for compliance with SB1383 regulations.

12. APPROVE UPGRADE OF CLEAN POWER ALLIANCE’S DEFAULT ENERGY OPTION TO ONE HUNDRED PERCENT “GREEN” RENEWABLE ENERGY FOR THE CITY’S

COMMERCIAL CUSTOMERS
Recommendation
It is recommended that the City Council approve an upgrade of Clean Power Alliance’s default energy option for the City’s commercial accounts from the fifty percent “Clean” renewable energy option to the one hundred percent “Green” renewable energy option.

13. PUBLIC HEARING TO RECEIVE OBJECTIONS OR PROTESTS TO THE VEGETATION

MANAGEMENT PROGRAM REGARDING THE ABATEMENT OF WEEDS, BRUSH, RUBBISH

AND REFUSE UPON OR IN FRONT OF SPECIFIED PROPERTY IN THE CITY AND

AUTHORIZING BY MINUTE ORDER THE ABATEMENT OF HAZARDOUS VEGETATION Recommendation
It is recommended that the City Council, after holding a Public Hearing and receiving public testimony and hearing any objections or protests to the procedures for abating brush and native vegetation fire hazards identified in Resolution No. 7748, adopt by motion an order directing the abatement of hazardous vegetation.

14. DISCRETIONARY FUND REQUEST FROM MAYOR CACCIOTTI IN THE AMOUNT OF $1,000 AND COUNCILMEMBER ZNEIMER IN THE AMOUNT OF $500 TO ASSIST WITH THE COST

OF THE FIREWORKS SHOW FOR THE FESTIVAL OF BALLOONS EVENT Recommendation
It is recommended that the City Council approve the Discretionary Fund request by Mayor Cacciotti designating $1,000 and Councilmember Zneimer designating $500 to assist with the cost of the fireworks show for the Festival of Balloons event.

15. DISCUSSION OF THE ELECTED CITY TREASURER POSITION
Recommendation
It is recommended that the City Council discuss the position of the elected City Treasurer and provide direction to staff.

PUBLIC HEARING

ACTION / DISCUSSION
Regular Meeting Agenda South Pasadena City Council February 16, 2022 City of South Pasadena Page 5:6

16. MID-YEAR REPORT
Recommendation
It is recommended that the City Council

1. Increase Estimated Revenues by $758,002 as detailed in Exhibit A;

2. Increase General Fund appropriations by $740,000 as detailed Exhibit A;

3. Increase Special Fund appropriations for Operations and Maintenance by $250,000 as detailed in Exhibit B; and

4. Increase Capital Improvement Program (CIP) appropriations by $250,000 as detailed in Exhibit B.

17. REVIEW OF PUBLIC ART PROJECTS AND EXHIBITS
Recommendation
It is recommended that the City Council:

1. Review the public art proposals received to utilize the repurposed Civic Center Art Gallery funds; and

2. Direct staff to develop a Public Art Policy to govern the development of both Citycommissioned and unsolicited public art in public spaces prior to the implementation of any new public art projects.

Based on the variety of proposals received and locations proposed, staff is recommending that a Public Art Policy be developed by staff and approved by the City Council prior to the award of any public art projects.

INFORMATION REPORTS

18. PUBLIC SAFETY BIENNIAL REPORTS
Presentations of the South Pasadena Police Department (SPPD) and South Pasadena Fire Department (SPFD) Biennial Reports.

PUBLIC COMMENT – CONTINUED

19. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
February 23, 2022 Special City Council Meeting Council Chamber 6:00 p.m.

March 02, 2022 Regular City Council Meeting Council Chamber 7:00 p.m.

March 16, 2022 Regular City Council Meeting Council Chamber 7:00 p.m.

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS Regular Meeting Agenda South Pasadena City Council February 16, 2022 City of South Pasadena Page 6:6
City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on February 16, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below. 2/10/2022 /S/
Date Christina A. Muñoz, Deputy City Clerk
7 - 1
7 Approval of Warrants
February 16, 2022

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Legal Review
The City Attorney has not reviewed this item.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Supplemental ACH Payments

5. Voids

6. Payroll
7 - 2
ATTACHMENT 1
Warrant Summary
7 - 3
City of South Pasadena
Demand/Warrant Register Date 02.16.2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 40,873.06 298,133.68
Insurance Fund 103 - -
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 180.00
Local Transit Return "C" 207 - 4,673.90
TEA/Metro 208 - -
Sewer Fund 210 - 795.93
CTC Traffic Improvement 211 - -
Street Lighting Fund 215 - 54,836.93
Public,Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 85.00 7,271.06
County Park Bond Fund 232 - 10,487.82
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 5,765.80
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - 49,860.00
Capital Growth Fund 255 - -
CDBG 260 - 4,439.00
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 328.36 8,869.58
Water Efficinency Fund 503 - 702.50
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 21,919.83 -
-
Column Totals: 63,206.25 446,016.20
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 509,222.45
Payroll Period Ending: 02/04/2022 708,624.21
Payroll Period Ending: 02/05/2022 10,012.69
Payroll Period Ending: 02/07/2022 7,787.11
Wire Transfer Out - To LAIF 5,000,000.00
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 31,428.03
Supplemental ACH Payments 132,496.67
Voids - Prepaid (3,330.00)
Voids - General Warrant
Grand Report Total: 6,396,241.16
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Finance Director
7 - 4
ATTACHMENT 2
Prepaid Warrant List

7 - 5
Accounts Payable
User:

Printed:
ealvarez
2/8/2022 6:11 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH CRHY8067 Corey Hartney 01/31/2022
313709-Reissue Re-Issue Payment from Check # 313709 1,885.00 Total for this ACH Check for Vendor CRHY8067: 1,885.00
Total for 1/31/2022: 1,885.00
Report Total (1 checks): 1,885.00
AP Checks by Date - Detail by Check Date (2/8/2022 6:11 PM) Page 1 7 - 6
Accounts Payable
Check Detail
User: ealvarez
Printed: 02/08/2022 - 6:41PM
Check Number Check Date Amount
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 02/01/2022
Inv January 2022
Line Item Date Line Item Description
01/10/2022 PART TIME ASSN. DUES / FEE - January 2022 80.00 01/05/2022 PART TIME ASSN. DUES / FEE - January 2022 144.00 Inv January 2022 Total 224.00
0 Total: 224.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 224.00 CSD3014 - Ca. State Disbursement Unit
313853 02/01/2022
Inv 01/19/2022
Line Item Date
01/19/2022 814.15
Line Item Description
Garnishment
Inv 01/19/2022 Total 814.15
Inv P/E 01/02/2022
Line Item Date
01/05/2022 814.15
Line Item Description
PR Batch 00001.01.2022 Garnishment
Inv P/E 01/02/2022 Total 814.15
313853 Total: 1,628.30
CSD3014 - Ca. State Disbursement Unit Total: 1,628.30
SOU5230 - S.P.Firefighters L-3657
0 02/01/2022
Inv 01/19/2022
Line Item Date Line Item Description
01/19/2022 FFA Fire Rec Fees - Supplemental 60.00
Inv 01/19/2022 Total 60.00
AP-Check Detail (2/8/2022 - 6:41 PM) Page 1
7 - 7
Check Number Check Date Amount
Inv January 2022
Line Item Date Line Item Description
01/05/2022 P Fire Assn. Insurance - January 2022 177.42 01/05/2022 FFA Fire Rec Fees - January 2022 30.00
01/05/2022 Firefighters 3657 - Union Dues - January 2022 2,050.00 Inv January 2022 Total 2,257.42
0 Total: 2,317.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,317.42
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 02/01/2022
Inv 01/19/2022
Line Item Date Line Item Description
01/19/2022 SPPOA - Union Dues - January Supplemental 64.05 Inv 01/19/2022 Total 64.05
Inv January 2022
Line Item Date Line Item Description
01/05/2022 SPPOA Insurance - January 2022 2,163.87
01/05/2022 Union Dues - January 2022 2,754.15
Inv January 2022 Total 4,918.02
0 Total: 4,982.07
SOU5435 - S.P. Police Officers Association Total: 4,982.07 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 02/01/2022
Inv January 2022
Line Item Date Line Item Description
01/05/2022 Union Dues - January 2022 1,320.00
01/10/2022 SPPSEA - Union Dues - January 2022 30.00
Inv January 2022 Total 1,350.00
0 Total: 1,350.00
SOU5451 - S.P. Public Service Employees Association Total: 1,350.00 SSDV2018 - Sandoval, Sheila
313854 02/01/2022
Inv 01/19/2022
Line Item Date Line Item Description
AP-Check Detail (2/8/2022 - 6:41 PM) Page 2
7 - 8
Check Number Check Date Amount
01/19/2022 485.00
01/19/2022 737.00
PR Batch 12122.01.2022 - Garnishment
Garnishment
Inv 01/19/2022 Total 1,222.00
Inv P/E 01/02/2022
Line Item Date
01/05/2022 737.00
01/05/2022 485.00
Line Item Description
PR Batch 00001.01.2022 Garnishment
00001.01.2022 - Garnishment
Inv P/E 01/02/2022 Total 1,222.00
313854 Total: 2,444.00
SSDV2018 - Sandoval, Sheila Total: 2,444.00
Total: 12,945.79
AP-Check Detail (2/8/2022 - 6:41 PM) Page 3
7 - 9
Accounts Payable
User:

Printed:
ealvarez
2/8/2022 6:14 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH CEAP7000 S.P. Public Service Employees Association-PT02/03/2022 December 2021 December 2021 Union Dues 296.00
Total for this ACH Check for Vendor CEAP7000: 296.00
ACH SOU5230 S.P.Firefighters L-3657 02/03/2022
December 2021 December 2021 - Union Supplemental Insurance 147.42 December 2021 December 2021 - Union Dues 2,050.00
December 2021 December 2021 - Union Rec Fees 90.00
Total for this ACH Check for Vendor SOU5230: 2,287.42
ACH SOU5435 S.P. Police Officers Association 02/03/2022 December 2021 Union Supplemental Insurance - December 2021 2,188.37 December 2021 Union Dues - December 2021 2,882.25
Total for this ACH Check for Vendor SOU5435: 5,070.62
ACH SOU5451 S.P. Public Service Employees Association 02/03/2022 December 2021 December 2021 Union Dues 1,350.00
Total for this ACH Check for Vendor SOU5451: 1,350.00
ACH AIR6010 Airgas USA LLC 02/03/2022
9986193456 Oxygen Cylinder Rental - January 2021 314.87 Total for this ACH Check for Vendor AIR6010: 314.87
ACH INCG6011 Interwest Consulting Group 02/03/2022
61899 23 Short Way Project Expediting Part 1: July 2020 3,787.50 63755 807 Rollin Street Project Expediting: August 2020 750.00 63755 23 Short Way Project Expediting Part 1: August 2020 1,575.00 64419 260 St. Albans Project Expediting: September 2020 37.50 64419 814 Garfield Project Expediting: September 2020 2,420.00 64419 23 Short Way Project Expediting Part 1: September 2020 1,510.00 64419 807 Rollin Street Project Expediting: September 2020 2,990.00 64474 23 Short Way Project Expediting Part 1: October 2020 3,467.50 64474 807 Rollin Street Project Expediting: October 2020 3,010.00 64474 814 Garfield Project Expediting: October 2020 3,130.00 64474 260 St. Albans Project Expediting: October 2020 1,485.00 67778 725 Fair Oaks Project Expediting: February 2021 600.00 67964 23 Short Way Project Expediting Part 2: March 2021 3,640.00 67964 725 Fair Oaks Project Expediting: March 2021 315.00 69399 23 Short Way Project Expediting Part 2: April 2021 1,892.50 69399 725 Fair Oaks Project Expediting: April 2021 70.00 69569 23 Short Way Project Expediting Part 2: May 2021 2,030.00 70913 23 Short Way Project Expediting Part 2: June 2021 210.00 71179 833 Braewood Project Expediting: July 2021 910.00 Total for this ACH Check for Vendor INCG6011: 33,830.00 AP Checks by Date - Detail by Check Date (2/8/2022 6:14 PM) Page 1 7 - 10
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH NEOF8011 02/03/2022
INV16566594 61.73
INV59011201 115.60
SP10275872
Quadient Finance USA, Inc.

Postage Supplies
Equipment Rental
Postage 500.00
Total for this ACH Check for Vendor NEOF8011: 677.33
ACH RED8995 Red Wing Business Advantage Account 02/03/2022 989-1-52565 Public Works Footware Voucher Program: Stephen Houlemard 223.24 Total for this ACH Check for Vendor RED8995: 223.24
313855 ASCAP11 ASCAP 02/03/2022
500602714 Account # 500602714 Musical License Renewal Fee 390.00 Total for Check Number 313855: 390.00
313856 DTV5012 DIRECTV 02/03/2022
068653046x22 Account: 068653046x220129 (01/28/22-02/27/22) 96.98 Total for Check Number 313856: 96.98
313857 FHCM5011 Foothill Communications 02/03/2022
INV5597 Service and Support of EOC Equipment: 01/01/22-03/31/22 3,000.00 Total for Check Number 313857: 3,000.00
313858 SCAT6710 Scott's Automotive 02/03/2022
15509 Maintenance to Water Division Unit: 19 109.93
16013 Maintenance to Water Division Unit: 12 163.15
16014 Maintenance to Water Division Unit: 11 55.28
16681 Public Works Vehicles: Preventative Maint. Unit # 328 85.00 Total for Check Number 313858: 413.36
313859 SDSI0107 SDS Security Design Systems 02/03/2022
235344 Security System for Civic Center Interrogation Room 65.18 235345 Security System for Police Department Access 217.46 235346 Security System for Police Department Surveillance Room 113.00 235347 Security System for Police Dept. 30.00
Total for Check Number 313859: 425.64
Total for 2/3/2022: 48,375.46
Report Total (13 checks): 48,375.46
AP Checks by Date - Detail by Check Date (2/8/2022 6:14 PM) Page 2 7 - 11
ATTACHMENT 3
General City Warrant List
7 - 12
Accounts Payable
User:

Printed:
ealvarez
2/9/2022 4:21 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH AMPM5011 AMPM Door, Inc. 02/16/2022
49184 Garage Door Replacement at 825 Mission Street 453.75 49608 Repair of Council Chambers Door 227.37
49608 Repair of Council Chambers Door 300.00
49681 Library Handicap Button Repair 378.00
49681 Library Handicap Button Repair 700.00
50005 Library Detex Replacement 396.62
50567 Repair of Stuck Rear Gate Door 397.95
Total for this ACH Check for Vendor AMPM5011: 2,853.69
ACH ATGC8530 Acorn Technology Services 02/16/2022
95532 January 2022 Service for IT Network Administration 22,525.00 Total for this ACH Check for Vendor ATGC8530: 22,525.00 ACH BAK0366 Baker & Taylor Entertainment 02/16/2022
H59452180 DVDs/ CDs 41.30
H59455810 DVDs/ CDs 69.27
H59549950 DVDs/ CDs 12.39
H59550070 DVDs/ CDs 14.88
H59571040 DVDs/ CDs 21.49
T24088320 DVDs/ CDs 16.53
Total for this ACH Check for Vendor BAK0366: 175.86
ACH BSHL6710 dba Jan Point Base Hill, Inc. 02/16/2022
20899 Citywide Janitorial Services: July 2021 875.00
20899 Citywide Janitorial Services: July 2021 11,241.92 20899 Citywide Janitorial Services: July 2021 956.07
21044 Citywide Janitorial Services: September 2021 11,241.92 21044 Citywide Janitorial Services: September 2021 875.00 21044 Citywide Janitorial Services: September 2021 956.07 21158 Citywide Janitorial Services: October 2021 875.00 21158 Citywide Janitorial Services: October 2021 11,241.92 21158 Citywide Janitorial Services: October 2021 956.07 21183 Citywide Janitorial Services: November 2021 875.00 21183 Citywide Janitorial Services: November 2021 11,241.92 21183 Citywide Janitorial Services: November 2021 956.07 Total for this ACH Check for Vendor BSHL6710: 52,291.96 ACH CDW5246 CDW Government LLC 02/16/2022
Q590289 Microsoft Surface Type Covers: Qty # 10 1,456.18 Q855947 Adobe Licenses: Qty # 3 2,844.06
Q894749 Seagate IronWolf Hard Drive for Police Dept. 3,281.77 R342192 QNAP Storage Devices for Police Department 4,281.40 Total for this ACH Check for Vendor CDW5246: 11,863.41
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 1 7 - 13
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH CHA3010 SPCC Corp dba South Pasadena Chamber of Commerce 02/16/2022 7657 2021 Labor posters 277.83
8081 2022 Labor posters 277.83
Total for this ACH Check for Vendor CHA3010: 555.66
ACH COBR7131 The Advantage Group 02/16/2022
138559 TAG January 2022 invoice 324.00
January 2021 January 2022 HRA Premium Reimbursements 15,842.66 Total for this ACH Check for Vendor COBR7131: 16,166.66 ACH DDLP8010 Dr. Detail Ph.D 02/16/2022
2499 Pressure Wash & Disinfecting of Library Balcony 195.00 Total for this ACH Check for Vendor DDLP8010: 195.00
ACH DEL4000 Dell Marketing L.P. 02/16/2022
10545590418 OptiPlex with Intel Core i5 & Windows 10: Qty # 9 8,932.60 Total for this ACH Check for Vendor DEL4000: 8,932.60
ACH DIG0800 Digital Telecommunications Corp 02/16/2022
43634 DTC SO NO 121102 Contract 3797 Extension Remove on 12/13/2021 180.00 Total for this ACH Check for Vendor DIG0800: 180.00
ACH HQAB8100 Hi Quality Auto Body Inc. 02/16/2022
18298 Police Dept. Auto Body Repairs Unit # 1406 882.00 Total for this ACH Check for Vendor HQAB8100: 882.00
ACH INCG6011 Interwest Consulting Group 02/16/2022
58469 1132 Fairview Project Expediting: February 2020 3,000.00 58784 1132 Fairview Project Expediting: March 2020 750.00 58784 1709 Rollin Project Expediting: March 2021 2,700.00 60254 1709 Rollin Project Expediting: April 2020 2,100.00 60254 1132 Fairview Project Expediting: April 2020 900.00 60353 1709 Rollin Project Expediting: May 2020 150.00
61899 1960 Oak Project Expediting: July 2020 1,237.50
61899 2065 Marengo Project Expediting: July 2020 1,950.00 63755 1947 Oak Project Expediting: August 2020 337.50
63755 1960 Oak Project Expediting: August 2020 1,687.50 63755 2065 Marengo Project Expediting: August 2020 2,062.50 63755 1020 El Centro Project Expediting 5,000.00
64419 1960 Oak Project Expediting: September 2020 1,605.00 64419 1947 Oak Project Expediting: September 2020 4,612.50 64419 2065 Marengo Project Expediting: September 2020 1,537.50 64474 1960 Oak Project Expediting: October 2020 907.00
67778 815 Freemont Project Expediting: February 2021 4,087.50 67964 815 Freemont Project Expediting: May 2021 5,912.50 69399 815 Freemont Project Expediting: April 2021 3,540.00 69569 815 Freemont Project Expediting: May 2021 4,005.00 70343 On-Call Engineering Plan Check Support Services: June 2021 2,240.00 70913 2041 Hanscom Project Expediting: June 2021 497.50 70923 On-Call Inspection Support Services - June 2021 4,500.00 71179 815 Freemont Project Expediting: July 2021 4,387.50 72116 815 Freemont Project Expediting: August 2021 2,142.50 73068 815 Freemont Project Expediting: September 2021 1,275.00 73818 815 Freemont Project Expediting: October 2021 6,127.50 74359 815 Freemont Project Expediting: November 2021 3,437.50 AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 2 7 - 14
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for this ACH Check for Vendor INCG6011: 72,689.50 ACH LCW7456 Liebert Cassidy Whitmore 02/16/2022
211408 Invoice for legal services for month of December 2021 3,177.00 Total for this ACH Check for Vendor LCW7456: 3,177.00
ACH LDCR6410 LandCare USA LLC 02/16/2022
464909 Landscape Median Strips: October 2021 (LLMD) 1,812.75 464909 Prop A Park Maintenance: October 2021 1,233.21
464909 Water Distribution: October 2021 1,669.68
464909 Landscape Median Strips: October 2021 2,444.00
464909 Park Maintenance Contract Services: October 2021 16,545.54 Total for this ACH Check for Vendor LDCR6410: 23,705.18 ACH OVDR8011 OverDrive Inc. 02/16/2022
01148CO22026581 eBooks / Audiobooks 175.19
01148CO22026585 eBooks / Audiobooks 887.92
01148CO22030083 eBooks / Audiobooks 296.95
Total for this ACH Check for Vendor OVDR8011: 1,360.06
ACH POS5265 Post Alarm Systems 02/16/2022
1443341 Alarm System for Orange Grove Rec. Building: 02/01/22-02/28/22 54.33 1443341 Alarm System for WMBL: 02/01/22-02/28/22 54.33
Total for this ACH Check for Vendor POS5265: 108.66
ACH STA5219 Staples Business Advantage 02/16/2022
3472392919 Supplies 244.71
3481898797 Supplies 413.03
3482392135 Supplies 205.81
3484889542 Supplies 127.66
3487853700 Supplies 461.19
3488412407 Supplies 269.19
3488412408 Supplies 67.57
3489447622 Supplies 112.43
3494122861 Supplies 141.11
3495238756 Supplies 110.43
3497152768 Supplies 849.90
3497152771 Supplies 135.96
3497152772 Supplies 4.01
3497152773 Supplies 2,195.50
3497152774 Supplies 890.00
3497305574 Supplies 229.31
3497305575 Supplies 176.36
3497305576 Supplies 171.48
3497305577 Supplies 137.80
3497305578 Supplies 2,999.50
Total for this ACH Check for Vendor STA5219: 9,942.95
ACH VEWI8020 Vision Electric Wholesale Inc. 02/16/2022
44088 Street Lighting Enclosures 430.18
Total for this ACH Check for Vendor VEWI8020: 430.18
ACH WEL7777 Wells' Tapping Service Inc 02/16/2022
9271 4" Hot Tap for 710 Fair Oaks Ave. 425.00
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 3 7 - 15
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for this ACH Check for Vendor WEL7777: 425.00
ACH WES4152 West Coast Arborists, Inc. 02/16/2022
181059 Citywide Urban Forestry Services: 12/16-12/24/21 20,166.00 181609 Citywide Urban Forestry Services: 1/1/22-1/10/22 8,480.00 181609 Citywide Urban Forestry Services: 1/1/22-1/10/22 11,202.00 181609 Citywide Urban Forestry Services: 1/1/22-1/10/22 240.00 181610 Citywide Urban Forestry Services: 1/11/22-1/15/22 9,710.00 181610 Citywide Urban Forestry Services: 1/11/22-1/15/22 352.00 181610 Citywide Urban Forestry Services: 1/11/22-1/15/22 700.00 Total for this ACH Check for Vendor WES4152: 50,850.00
ACH ZUMAR103 Zumar Industries, Inc. 02/16/2022
93942 Street Signs for Meridian Project 6,203.58
Total for this ACH Check for Vendor ZUMAR103: 6,203.58
313860 EMPI5011 Aramsco, Inc. (Formerly Empire Cleaning Supply) 02/16/2022 S5012405.002 Fire Dept- Apparatus Cleaning Supplies 50.88 Total for Check Number 313860: 50.88
313861 AT&T5011 AT&T 02/16/2022
626 405-0051 01 AT&T AN626 405-0051 017 5 (Jan 11, 2022 -Feb 10, 2022) 2,050.19 626 441-6497 35 AT&T AN 626 441-6497 357 0 (Jan 13, 2022 -Feb 12, 2022) 790.39 626 577-6657 21 AT&T AN 626 577-6657 213 7 (Jan 13, 2022 -Feb 12, 2022) 66.52 Total for Check Number 313861: 2,907.10
313862 ATCN9011 AT&T 02/16/2022
000017652222 AT&T AN 9391062308 (12-20-21-01-19-2022) 12,720.08 000017670895 AT&T AN 9391036943 (12-27-21-01-26-2022) 893.30 00017669242 AT&T AN 76501 CLAPDSOPAS (12-27-21-01-26-2022) 320.47 Total for Check Number 313862: 13,933.85
313863 CIN4011 AT&T Mobility 02/16/2022
287014917916X01 AT&T Invoice 287014917916X01162022 (Dec09-2021 - Jan 08 - 2022) 739.63 287269956155X01 AT&T Invoice 287269956155X01142022 (Jan 07 - 2022 - Feb 06 2022) 272.07 287299554301X01 AT&T Invoice 287299554301X01272022 AN 287299554301(12-20 01-19) 44.43 Total for Check Number 313863: 1,056.13
313864 BRAS3010 Bartel Associates, LLC 02/16/2022
21-275 Actuarial Consulting Services: OPEB & GASB 75 Reporting 2,540.00 Total for Check Number 313864: 2,540.00
313865 BT4U8180 Better 4 You Meals 02/16/2022
1221-3319 Meals for Onsite and Home Delivery: December 2021 4,439.00 1221-3319 Meals for Onsite and Home Delivery: December 2021 588.00 Total for Check Number 313865: 5,027.00
313866 BUR0480 Arthur Burgos 02/16/2022
11/04/2021 Reimburse Training Course Expense for Offcr. Bu gos: 11/04/2021 17.25 Total for Check Number 313866: 17.25
313867 CAL5236 CA Linen Services 02/16/2022
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 4 7 - 16
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
1947689 Fire Station Linen Rental and Cleaning Services 90.79 1950116 Fire Station Linen Rental and Cleaning Services 94.49 Total for Check Number 313867: 185.28
313868 CAL6695 California American Water 02/16/2022
101521002151102 Water Connection Fee for Wilson Well # 2 - 11/24-12/22/21 39.94 Total for Check Number 313868: 39.94
313869 CALOKCSF California Lock & Safe 02/16/2022
01/31/2022 Opening of Safe for Community Services 250.00 Total for Check Number 313869: 250.00
313870 CAN0607 Cantu Graphics Inc. 02/16/2022
20374 COVID Signs 77.14
20437 Signs -July 2021 22.40
20675 Redistricting Services Materials 4,501.51
20692 Posters, Flyers, and Copies for Redistricting 248.45 20694 HR Folders 214.99
Total for Check Number 313870: 5,064.49
313871 GBCL4010 Gilbert Carrillo 02/16/2022
11/04/2021 Reimb. Training Course Expense for Crpl. Carrillo: 11/04/2021 17.25 Total for Check Number 313871: 17.25
313872 SPMN3010 City of South Pasadena 02/16/2022
14044 -12/29/21 Water Account # 14044 (10/26/21-12/21/21) 419.75 19126 -12/22/21 Water Account # 19126 (10/18/21-12/14/21) 444.28 19386 -12/22/21 Water Account # 18386 (10/18/21-12/14/21) 441.35 19387-01/21/22 Water Account # 19387 (10/18/21-12/14/21) 446.75 Total for Check Number 313872: 1,752.13
313873 COM0699 Compressed Air Specialties Inc 02/16/2022 00039199 Repair for Bauer Air Compressor Tank 1,672.38
Total for Check Number 313873: 1,672.38
313874 CRE2303 Creative Bus Sales Inc. 02/16/2022
RA101000058 Replace Intake Manifold for Vehicle # 78 2,936.98 RA101000187 Replacement of Windshield for Unit # 77 953.31 Total for Check Number 313874: 3,890.29
313875 CRSDVD David Cristales 02/16/2022
118580 Refund Gazebo Rental due to COVID-19 168.00
Total for Check Number 313875: 168.00
313876 DSP0755 D & S Printing 02/16/2022
9156 Employee Parking Placards 608.24
9156 Employee Parking Placards 268.25
Total for Check Number 313876: 876.49
313877 DUB0187 Andrew DuBois 02/16/2022
11/04/2021 Reimb. Training Course Expense for Cprl. Dubois: 11/04/2021 17.25 AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 5 7 - 17
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313877: 17.25
313878 EMBS4011 Embassy Consulting Svcs 02/16/2022
71658 Civilian Leadership Institue - 6 Classes for PA Pacheco 3,000.00 Total for Check Number 313878: 3,000.00
313879 FUYU5270 Ye Fu 02/16/2022
118561 Refund After School Camp Participant 376.00
Total for Check Number 313879: 376.00
313880 GPACS290 Galvin Preservation Associates, Inc. 02/16/2022 20-11344 845 El Centro Project Expediting 4,345.00
21-11653 845 El Centro Project Expediting 2,190.00
Total for Check Number 313880: 6,535.00
313881 GCGB5270 Gabriela Garcia 02/16/2022
118530 Refund Class due to Low Enrollment 140.00
Total for Check Number 313881: 140.00
313882 GRED4011 Ederson Gramajo 02/16/2022

11.02.2021 Reimb. Training Course Expense for Offcr. Gramajo: 11/02/2021 17.25 Total for Check Number 313882: 17.25
313883 GDEL5270 Elizabeth Gudino 02/16/2022
118648 Refund Youth Class due to COVID-19 100.00
Total for Check Number 313883: 100.00
313884 ISGU4011 Issac Gutierrez 02/16/2022
11/04/2021 Reimb. Training Course Expense for Offcr. Gutierrez: 11/04/2021 17.25 Total for Check Number 313884: 17.25
313885 ERCHANSN Eric Hanson 02/16/2022
118272 Refund Gazebo Rental due to COVID-19 125.00
Total for Check Number 313885: 125.00
313886 HOL1111 Jeffrey Holland 02/16/2022
01/26/2022 Tow Reimbursement after Freeway Indicident on PD Motorcycle 125.00 Total for Check Number 313886: 125.00
313887 HOM1515 Home Depot Credit Services 02/16/2022
1304419 PW Department Supplies 747.89
282152 PW Department Supplies 795.93
2970728 PW Department Supplies 403.57
3371828 PW Department Supplies 319.59
4613665 PW Department Supplies 75.11
Total for Check Number 313887: 2,342.09
313888 HWANNIE Annie Hwang 02/16/2022
118578 Refund Cancelled Class due to Low Enrollement 110.00 Total for Check Number 313888: 110.00
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 6 7 - 18
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
313889 ITERISIN Iteris, Inc. 02/16/2022
139434 Consultant Services to Perform Traffic Study 14,877.50 140606 Consultant Services to Perform Traffic Study 34,982.50 Total for Check Number 313889: 49,860.00
313890 JSAR4011 Jack's Auto Repair 02/16/2022
16995 45 Day Vehicle Inspection 185.45
17040 45 Day Vehicle Inspection 155.14
17049 45 Day Vehicle Inspection 77.02
17118 45 Day Vehicle Inspection 66.00
17123 Service of Police Unit # 1111 42.34
Total for Check Number 313890: 525.95
313891 JAC1111 Thomas Jacobs 02/16/2022
01/03-01/06/22 Reimb. Lt. Jacobs for Training Expense: 01/03-01/06/22 197.48 01/03-01/06/22 Reimb. Lt. Jacobs for Training Expense: 01/03-01/06/22 500.00 Total for Check Number 313891: 697.48
313892 JHA307 John L. Hunter and Associates, Inc. 02/16/2022 SP1IP12110 Safe Clean Water Program & Feasibility Study 03/23/21-06/30/22 1,238.75 SP1IP12111 Safe Clean Water Program & Feasibility Study 03/23/21-06/30/22 577.50 SP1MS412109 Environmental Compliance and NPDES Services 695.00 SP1MS412110 Environmental Compliance and NPDES Services 901.25 SP1MS412111 Environmental Compliance and NPDES Services 992.05 SP1MS412112 Environmental Compliance and NPDES Services 1,361.25 Total for Check Number 313892: 5,765.80
313893 LAN6401 Landscape Structures Inc 02/16/2022
INV-107746 Ongoing Maintenance of Playground Equipment 4,002.48 Total for Check Number 313893: 4,002.48
313894 LGLBLTY Law Enforcement Risk Management Group, Inc. 02/16/2022 221641 Training Class for Corporal Carrillo: 02/17/2022 125.00 Total for Check Number 313894: 125.00
313895 TFLAW527 Tiffany Lawrence 02/16/2022
118200 Refund Youth Class Per Participants Request 270.00 Total for Check Number 313895: 270.00
313896 LIFE822 Life-Assist Inc. 02/16/2022
1171253 Medical Supplies Fire Dept. 1,613.73
1171514 Medical Supplies Fire Dept. 119.07
Total for Check Number 313896: 1,732.80
313897 AVIC4010 Avick Manukian 02/16/2022
11/02/2021 Reimb. Training Course Expense for Crpl. Manukian: 11/02/2021 17.25 Total for Check Number 313897: 17.25
313898 NEWE3032 Newegg.com Business Inc. 02/16/2022
10303643392 Corsair Mounting Brackets & WD Blue SSD: Qty # 11 745.60 Total for Check Number 313898: 745.60
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 7 7 - 19
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
313899 IICC8025 Occupational Health Centers of California 02/16/2022 15283979 Medical Exam for Community Services Staff 250.00 15348922 Medical Exam for Community Services Staff 50.00 Total for Check Number 313899: 300.00
313900 PSLSV802 Pasadena Live Scan Service 02/16/2022
890 Live Scan for December 2021 300.00
Total for Check Number 313900: 300.00
313901 CRPC7000 Carlos Pech 02/16/2022
10/25/2021 Reimb. Training Expense for Officer Pech: 10/25/2021 11.76 10/26/2021 Reimb. Training Expense for Officer Pech: 10/26/2021 11.76 10/27/2021 Reimb. Training Expense for Officer Pech: 10/27/2021 11.76 10/28/2021 Reimb. Training Expense for Officer Pech: 10/28/2021 11.76 11/04/2022 Reimb. Training Expense for Officer Pech: 11/04/2021 17.25 Total for Check Number 313901: 64.29
313902 PRCT4011 Christoper Perez 02/16/2022
11/04/2021 Reimb. Training Expense for Officer Perez: 11/04/2021 17.25 Total for Check Number 313902: 17.25
313903 CGPH4011 Craig Phillips 02/16/2022
11/04/2021 Reimb. Training Course Expense for Crpl. Phillips: 11/04/2021 17.25 Total for Check Number 313903: 17.25
313904 PHOE4610 Phoenix Group Information Systems 02/16/2022 122021184 Parking Citation Processing & Database Access: December 2021 6,588.26 Total for Check Number 313904: 6,588.26
313905 PRIM4011 PRI Management Group 02/16/2022
15507 Seminar for Law Enforcement Records Mgmt: Clerk Rodriguez 259.00 Total for Check Number 313905: 259.00
313906 PRCMIN Purple Communications, Inc. 02/16/2022
76416-105018 Renewal of ASL Interpreting & Video Relay Interpretation 300.00 Total for Check Number 313906: 300.00
313907 RTPC5500 Regional TAP Service Center 02/16/2022
6014642 Metro 30 Day Senior Bus Pass Subsidy: Re-Issue 120.00 6015359 Metro 30 Day Senior Bus Pass Subsidy for December 2021 60.00 Total for Check Number 313907: 180.00
313908 REL8011 Reliance Barcode Solutions 02/16/2022
12430 Single Barcodes for Library 431.47
Total for Check Number 313908: 431.47
313909 RYLZ5270 Luz Reyes 02/16/2022
118535 Refund Cancelled Class due to Low Enrollment 140.00 Total for Check Number 313909: 140.00
313910 RIN7777 Rincon Consultants, Inc. 02/16/2022
27106 CEQA Noticing & Filing Assistance for CAP 702.50
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 8 7 - 20
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313910: 702.50
313911 ROB1111 Shannon Robledo 02/16/2022
11/29-12/02/21 Reimb. LT. Robledo for Training Class: 11/29-12/02/21 286.42 11/29-12/02/21 Reimb. LT. Robledo for Training Class: 11/29-12/02/21 758.40 Total for Check Number 313911: 1,044.82
313912 RON1111 Matthew Ronnie 02/16/2022
11/04/2021 Reimb. Training Course Expense for Srgt. Ronnie: 11/04/2021 17.25 Total for Check Number 313912: 17.25
313913 RPCH8210 Christina Roppo 02/16/2022
11/02/2021 Reimb. Training Course Expense for Offcr. Roppo: 11/02/2021 17.25 12/20-12/23/21 Reimb. Training Course Expense for Offcr. Roppo: 12/20-12/23/21 306.75 12/20-12/23/21 Reimb. Training Course Expense for Offcr. Roppo: 12/20-12/23/21 14.40 Total for Check Number 313913: 338.40
313914 SAN4958 San Marino Security System 02/16/2022
26285 Monitoring Services for Water Division Facilitites 702.00 Total for Check Number 313914: 702.00
313915 SAN1111 Fernando Sandoval 02/16/2022
11/04/2021 Reimb. Training Course Expense for Offcr. Sandoval: 11/04/2021 17.25 Total for Check Number 313915: 17.25
313916 SPHC6713 Hector Sapinoso 02/16/2022
118560 Refund After School Camp Med Participant 376.00
Total for Check Number 313916: 376.00
313917 SAXE2013 Susan Saxe-Clifford PH.D 02/16/2022
22-0110-4 Psychological Evaluation for Police Officer Applicant 450.00 Total for Check Number 313917: 450.00
313918 MCST4010 Michael Smith 02/16/2022
11/04/2021 Reimb. Training Course Expense for Offcr. Smith: 11/04/2021 17.25 Total for Check Number 313918: 17.25
313919 STE4845 Stetson Engineers Inc 02/16/2022
2741-17-009 City's 2020 Urban Water Management Plan Update 1,616.74 Total for Check Number 313919: 1,616.74
313920 SUJES527 Jessica Suotmaa 02/16/2022
118528 Refund Cancelled Class due to Low Enrollment 140.00 Total for Check Number 313920: 140.00
313921 SSSS8267 Super Soccer Stars 02/16/2022
7736 Class Instructor: Super Soccer Stars: 12/27/21-12/31/21 1,072.50 7763 Class Instructor: Super Soccer Stars: 12/27/21-12/31/21 1,287.00 Total for Check Number 313921: 2,359.50
313922 SCRR4010 Superior Court of California, County of LA 02/16/2022 AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 9 7 - 21
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
December 2021 Parking Revenue Distribution: December 2021 3,743.50 Total for Check Number 313922: 3,743.50
313923 Tang Kuang-Nan Tang 02/16/2022
118534 Refund Cancelled Class due to Low Enrollment 140.00 Total for Check Number 313923: 140.00
313924 LEBE8032 The Skateside, LLC 02/16/2022
7753 Class Instructor: The Skateside: 12/05/21-12/26/21 348.60 7793 Class Instructor: The Skateside: 12/27/21-12/31/21 1,697.22 7794 Class Instructor: The Skateside: 12/22/21-12/24/21 944.06 7821 Class Instructor: The Skateside: 01/03/22-01/07/22 1,571.50 Total for Check Number 313924: 4,561.38
313925 TDCS4010 Third Degree Communications, Inc. 02/16/2022 9963 Training Class on Internal Affairs - Re-Issue 525.00 Total for Check Number 313925: 525.00
313926 TIM4011 Time Warner Cable 02/16/2022
0251967012222 Senior Center Cable 01/22/22 - 02-21-22 AN 8448 30 008 0251967 219.30 Total for Check Number 313926: 219.30
313927 TRIPEPIS Tripepi Smith 02/16/2022
7449 Redistricting Services 12,336.00
Total for Check Number 313927: 12,336.00
313928 UllKR Karen Ullman 02/16/2022
118574 Gazebo Refund due to Weather 125.00
Total for Check Number 313928: 125.00
313929 UND6710 Underground Service Alert/SC 02/16/2022
dsb20206199 Regulatory Fee for State of CA 12/01/2021 65.04 Total for Check Number 313929: 65.04
313930 VAL1111 James Valencia 02/16/2022
11/04/2021 Reimb. Training Course Expense for Srgt. Valencia: 11/04/2021 17.25 Total for Check Number 313930: 17.25
313931 VABS8010 Ventura Business Systems Inc. 02/16/2022 14046 Renewal of Envisionware Suite & Maint. Through 05/01/2022 759.00 Total for Check Number 313931: 759.00
313932 VERW6711 Verizon Wireless 02/16/2022
9897541934 Verizon AN 842311063-00002 (Dec 18 2021-Jan 17 2022) 1,442.97 9898014861 Verizon AN 571839627-0001 Dec 24 2021 - Jan 23, 2022 16.03 9898209626 Verizon AN 270619951-00004 (Dec 27 2021-Jan 26 2022) 507.16 Total for Check Number 313932: 1,966.16
313933 WCTP4011 WCT Products Inc. 02/16/2022
W10937 Heavy Duty Leads and Prong Plugs for Marking Device 251.85 AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 10 7 - 22
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313933: 251.85
313934 WGZM6011 WG Zimmerman Engineering, Inc. 02/16/2022 21-12-671 Transportation Impact, Noise, and Air Quality Analysis -1,085.00 21-12-671 Transportation Impact, Noise, and Air Quality Analysis 1,085.00 21-12-671 Transportation Impact, Noise, and Air Quality Analysis 1,085.00 Total for Check Number 313934: 1,085.00
313935 WIS2563 Randy Wise 02/16/2022
11/02/2021 Reimb. Training Course Expense for Crpl. Wise: 11/02/2021 17.25 Total for Check Number 313935: 17.25
313936 WON1111 Daren Wong 02/16/2022
11/02/2021 Reimb. Training Course Expense for Offcr. Wong: 11/02/2021 17.25 Total for Check Number 313936: 17.25
313937 XRXF5010 Xerox Financial Services 02/16/2022
3026740 Xerox AN 010-0061587-001 (01/10/22 - 02/09/22) 1,906.08 3035459 Xerox AN 010-0061587-002 (01/06/22 - 02/05/22) 275.05 Total for Check Number 313937: 2,181.13
313938 PTZM4011 Patrick Zamora 02/16/2022
11/02/2021 Reimb. Training Course Expense for Offcr. Zamora: 11/02/2021 17.25 Total for Check Number 313938: 17.25
Total for 2/16/2022: 446,016.20
Report Total (100 checks): 446,016.20
AP Checks by Date - Detail by Check Date (2/9/2022 4:21 PM) Page 11 7 - 23
ATTACHMENT 4
Supplemental ACH
Payments
7 - 24
Date Vendor Amount Description
1/19/2022 So Cal Edison $60,113.89 Online Payment for City's So Cal Edison Accounts.
2/2/2022 So Cal Edison $66,980.42 Online Payment for City's So Cal Edison Accounts.
2/6/2022 AMAZON / SYNC $2,726.03
Online Payment for City's
Amazon Expenses from
10/12/2021-11/02/2021.
2/8/2022 So Cal Gas $2,676.33 Online Payment for City's So Cal Gas Accounts.

Total: $132,496.67
Supplemental ACH Payment Log
7 - 25
ATTACHMENT 5
Prepaid &Warrant Voids
7 - 26
Accounts Payable
ealvarez
Printed: 01/31/2022 - 12:35PM
User:

Void Check Proof List
Batch: 00002.01.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CRHY8067 Corey Hartney
Check No: 313709 Check Date: 01/05/2022
130.00 7469 01/05/2022 Class Instructor: Basketball Fundamentals (10/09-11/06/21) SA No 0 101-8030-8032-8267-000
650.00 7810 01/05/2022 Class Instructor: Basketball Fundamentals (12/04/21-01/15/22) SA No 0 101-8030-8032-8267-000
910.00 7471 01/05/2022 Class Instructor: Basketball Fundamentals (10/09-11/06/21) SA No 0 101-8030-8032-8267-000
195.00 7809 01/05/2022 Class Instructor: Basketball Fundamentals (12/04/21-01/15/22) SA No 0 101-8030-8032-8267-000
Check Total: 1,885.00
Vendor Total: 1,885.00
Report Total: 1,885.00
AP-Void Check Proof List (1/31/2022 - 12:35 PM) Page 1
7 - 27
Accounts Payable
ealvarez
Printed: 02/09/2022 - 8:22AM
User:

Void Check Proof List
Batch: 00001.02.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: LAPCMB Los Angeles County Police Chiefs' Association Check No: 313829 Check Date: 02/02/2022
500.00 2022 Annual Due01/26/2022 2022 Anual Dues No 0
101-4010-4011-8060-000
300.00 03/22-03/25/22 01/26/2022 Tri County Spring Conference No 0 101-4010-4011-8060-000
Check Total: 800.00
Vendor Total: 800.00
Vendor: RTPC5500 Regional TAP Service Center
Check No: 313073 Check Date: 09/01/2021
120.00 6014642 08/24/2021 Metro 30 Day Senior Bus Pass Subsidy No 0 205-8030-8024-8250-000
Check Total: 120.00
Vendor Total: 120.00
Vendor: TDCS4010 Third Degree Communications, Inc.

Check No: 313016 Check Date: 08/18/2021
525.00 9963 08/07/2021 Training Class for Det. Palmieri (08/23/21-08/25/21) No 0 101-4010-4011-8210-000
Check Total: 525.00
Vendor Total: 525.00
AP-Void Check Proof List (2/9/2022 - 8:22 AM) Page 1
7 - 28
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Report Total: 1,445.00
AP-Void Check Proof List (2/9/2022 - 8:22 AM) Page 2
7 - 29
ATTACHMENT 6
Payroll Summary
7 - 30
Payroll
Payroll Summary Report
Payroll Date: 2/4/2022 Regular
Checks $ 4,419.51
Direct Deposits $ 445,292.65
IRS Payments $ 89,903.07
EDD - State of CA $ 26,334.08
PERS Pension $ 117,788.76
Deferred Comp $ 24,886.14
PERS Health $ -
Subtotal: $ 708,624.21
Payroll Date: 2/5/2022 Off-Cycle
Checks $ -
Direct Deposits $ 8,407.88
IRS Payments $ 1,578.30
EDD - State of CA $ 26.51
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 10,012.69
Payroll Date: 2/7/2022 Off-Cycle
Checks $ -
Direct Deposits $ 6,699.41
IRS Payments $ 941.05
EDD - State of CA $ 146.65
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 7,787.11
Grand Total: $ 726,424.01
7 - 31
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
February 16, 2022
Annine Chaparyan, City Manager-� .

Lucy Demirjian, Management Services Director
Christina Munoz, Deputy City Clerk
ITEM NO.

Award of Contract to Studio Spectrum, Inc., for Video Production, Web Streaming and Archiving Services in an Amount Not to Exceed $53,880 Annually
It is recommended that the City Council authorize the City Manager to execute an agreement with Studio Spectrum, Inc. (Studio Spectrum), for an annual not to exceed amount of $53,880 to provide video production, web streaming and archiving services through June 30, 2024, with an option to extend to June 30, 2026.

Background
Since 2011, Studio Spectrum has provided these services, including video production, broadcasting, web streaming and archiving, for City Council and Planning Commission meetings. The City has repeatedly retained Studio Spectrum for these services due to their highquality of work, responsiveness, and reliability. Studio Spectrum also has experience with and knowledge of the City's audiovisual system as they managed the equipment upgrade and installation.

For the past two years, Studio Spectrum have been instrumental in the City's ability to continue to broadcast public meetings in compliance with new laws, State Executive Orders and County Health Orders. Due to the mitigating circumstances during the State of Emergency and the City's immediate need, staff recommends approving a new contract with Studio Spectrum for cablecast services in order to preserve continuity of services.

Per South Pasadena Municipal Code 2.99-29(12) Professional and Contractual Services, contracts for services of specially trained and professional persons or businesses shall be exempt from bidding. The City last issued a Request for Proposals in August 2016 and received a total of two bids.

Discussion/ Analysis
Due to transition in staffing in the City Clerk's Office, the current contract with Studio Spectrum lapsed as ofJune 30, 2021. Studio Spectrum has maintained its hourly rate of$150 in the 8 - 1
8 Studio Spectrum Contract Renewal
February 16, 2022

interim. The contract will be retroactive to July 1, 2021 with the proposed rate increase of $15 ($165 an hour) taking effect upon approval of the contract. The web streaming, archiving and indexing rate per video have also increased by a marginal amount. The renewed contract will be The contract estimates 200 hours annually for the production of City Council and Planning Commission meetings and special meetings or events as needed. Additional hours have been included for the maintenance of audiovisual equipment and system upgrades.

The term of the proposed contract is through June 2024, and may be extended by mutual consent for an additional two years at the same rate.

CONTRACT TERM Cablecast/ Video
production
Video web streaming and
archiving (per meeting)
Retroactive to July 1, 2021 $150/hr $225 (w/o indexing) $375 (w/indexing)
February 16, 2022
through June 30, 2024
$165/hr $235 (w/o indexing)
$395 (w/indexing)
July 1 2024 – June 30, 2026 $165/hr $235 (w/o indexing) $395 (w/indexing)
Fiscal Impact
There are sufficient funds available in the City Clerk’s Division budget for Fiscal Year (FY) 2021-2022 to cover these services. Studio Spectrum will invoice the City monthly for actual work completed, not to exceed $53,880 annually. Subsequently, the City Clerk Division will budget accordingly for the next Fiscal Year 2023-2024.

Commission Review and Recommendation
This matter was not reviewed by a commission.

Legal Review
The City Attorney has reviewed this item.

Attachment: Studio Spectrum Agreement
8 - 2
Attachment 1
Studio Spectrum Agreement
8 - 3
Professional Services Agreement – Consultant Services

158696.1

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena [ Studio Spectrum, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and STUDIO SPECTRUM, INC. (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Video Production, Web Streaming and Archiving Services

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Exhibit A.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Lucy Demirjian, Management Services Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This 8 - 4
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158696.1
fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is fortyeight thousand, five hundred and eighty dollars ($48,580) for fiscal year 2021/22;

3.5. “Commencement Date”: July 1, 2021

3.6. “Termination Date”: June 30, 2024.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, 8 - 5
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including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Chief City Clerk shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or 8 - 6
Professional Services Agreement – Consultant Services

158696.1
as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes. 8 - 7
Professional Services Agreement – Consultant Services

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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
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Professional Services Agreement – Consultant Services

158696.1

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
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Professional Services Agreement – Consultant Services

158696.1

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: [Cablecast Operations]
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Professional Services Agreement – Consultant Services

158696.1
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $1,000,000
• Each Occurrence $1,000,000
• Fire Damage (any one fire) $ 50,000
• Medical Expense (any 1 person) $ 5,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this 8 - 11
Professional Services Agreement – Consultant Services

158696.1
Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.
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158696.1

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: City Clerk’s Division, South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductables and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement. 8 - 13
Professional Services Agreement – Consultant Services

158696.1

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Lucy Demirjian
Management Services Director
City of South Pasadena
Management Services Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7230
Facsimile: (626) 403-7211
If to Consultant
John Buckowski
Studio Spectrum, Inc.
1056 N. Lake Street
Burbank, CA 91502
Telephone: (818) 843-1610
With courtesy copy to:

Andrew Jared, Esq.

South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado, Suite 850
Pasadena, CA 91101
Los Angeles, CA 90071-3137
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
8 - 14
Professional Services Agreement – Consultant Services

158696.1

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant. 8 - 15
Professional Services Agreement – Consultant Services

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17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 8 - 16
Professional Services Agreement – Consultant Services

158696.1

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies. 8 - 17
Professional Services Agreement – Consultant Services

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18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Studio Spectrum, Inc.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Christina Muñoz, Deputy City Clerk
Date:________________________

Approved as to form:

By:__________________________________
Andrew Jared, City Attorney

Date:________________________
8 - 18
Professional Services Agreement – Consultant Services

158696.1

EXHIBIT A

SCOPE OF WORK
Cablecast Operations
The contractor must effectively operate, or be trained to effectively operate, City-owned equipment located in the cablecast operations room.

1. Operate cablecast of, and video record, City Council and Planning Commission regular meetings, gavel-to-gavel, including no more than 60 minutes of pre-production programming.

2. Operate cablecast of, and video record, City Council and Planning Commission special meetings, gavel-to-gavel, including no more than 60 minutes pre-production programming, at the City’s discretion.

3. Operate cablecast of, and video record, of events and special programming as requested by City staff.

4. Perform pre-meeting tune-up and testing of the audio and video broadcasting systems.

5. Perform necessary editing, including content assembly and character generation.

6. Monitor, integrate, and manage audio/visual presentations.

7. Analyze and troubleshoot system problems that may arise during a broadcast.

Video Web Streaming and Archiving
The contractor must provide all necessary hardware and software components that will provide encoding, streaming, and archiving functionality to allow public users access to live and archived videos. In addition, the contractor must provide the following required features:

1. Hosted capacity for storage of at least six months of archived videos.

2. Hosted streaming capabilities to support a minimum of 100 concurrent users (and a demonstrable method of growth).

3. Indexing and archiving of videos requiring minimal or no engagement by City staff.

4. User-side software that integrates completely with Microsoft Internet Explorer.

5. Service must support cross-platform devices (Android/iOS devices).

6. The quality for web streamed video and archived video should be capable of near-HD quality. 8 - 19
Professional Services Agreement – Consultant Services

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EXHIBIT B

APPROVED FEE SCHEDULE
Description of Services
Estimated
No. of Hrs.

Per Year
Retroactive to
July 1, 2021 through June
30, 2026
Annual
Estimate
Cablecast of regular and special
City Council and Planning
Commission meetings.
(includes offsite Special
Events: Single camera crew,
including production equipment
and post production editing.)
200 $150/hr $165 $33,000
System upgrades and regular
maintenance of equipment 52 $150/hr $165 $8,580
Description of Services Estimated
meetings
Price Per Video
Retroactive to
July 1, 2021
Price Per Video
through June
30, 2026
Annual Estimate
Video Web Streaming and
Archiving of City Council
meetings (with indexing).
24 $375 $395 $9,480
Video Web Streaming and
Archiving of Planning
Commission meetings (no
indexing).
12 $225 $235 $2,420
8 - 20
9 - 1
9 ATTACHMENT 1
Amended Employment Agreement with Arminé Chaparyan
9 - 2
274820.1

AMENDED EMPLOYMENT AGREEMENT
THIS AMENDED AGREEMENT is made and entered into this __ day of February, 2022, by and between the CITY OF SOUTH PASADENA, California, a Municipal Corporation, hereinafter called the “City”, and Arminé Chaparyan, hereinafter called “Employee.”

RECITALS
WHEREAS, Employee has served as City Manager from May 31, 2021 to present pursuant to an Employment Agreement dated May 5, 2021 (“Agreement”), and; WHEREAS, pursuant to the Agreement, Employee was required to schedule an initial performance evaluation with the City Council six months after commencing as City Manager; WHEREAS, the City Council concluded its initial performance evaluation on February 2, 2022, and desires to increase the salary stated in the Agreement by three percent (3%); NOW, THEREFORE, in consideration of the mutual covenants contained, the parties agree as follows:

1. The annual base salary stated in paragraph 3.A. of the Agreement shall be increased to $221,450.00, effective immediately; and

2. This Amended Agreement shall modify the terms of the Agreement only to the effect as stated herein. All other terms of the Agreement shall remain unchanged.

IN WITNESS WHEREOF the City of South Pasadena has caused this Amended Agreement to be signed and executed on its behalf by its Mayor and duty attested by its Chief City Clerk, and the Employee has signed and executed this Amended Agreement, both in duplicate as of the day and year first above written.

CITY OF SOUTH PASADENA EMPLOYEE
______________________________ ______________________________ Michael Cacciotti Date Arminé Chaparyan Date
MAYOR
ATTEST: Approved as to Form:
__________________________ ____________________________ Christina Munoz Andrew L. Jared

DEPUTY CITY CLERK CITY ATTORNEY
9 - 3
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
February 16. 2022
Armine Chaparyan, City Manager �
Ted Gerber. Public Works Director
I ITEMNO._I
Arpy Kasparian. Environmental Services & Sustainability Manager Adoption of a Resolution Authorizing Submittal of the CalRecycle SB 1383 Local Assistance Grant Program Application
It is recommended that the City Council:

I. Adopt a resolution authorizing the submittal of a grant application to participate in the State of California Department of Resources Recycling and Recovery's (CalRecycle) SB 1383 Local Assistance Grant Program: and

2. Authorize the City Manager to execute all documents required to obtain the grant.

Background
In 2016. Senate Bill 1383 (Short-Lived Climate Pollutants) was signed into law in a statewide effort to reduce short-lived climate pollutants. namely methane emissions created by organic waste. The bill does two things. First. it establishes targets to achieve a 75% reduction in disposal of organic waste by 2025. Second, it aims to prevent certain businesses f rom sending
food to landfills. when such food can still be eaten. This provision attempts to rescue at least 20% of currently disposed edible food for the millions or Californians experiencing food insecurity.

To achieve the first goal, jurisdictions are mandated to provide organics collection services and require all residents and businesses to divert organic waste (e.g .. yard waste, food scraps, foodsoiled paper, etc.) from landfills to recycling facilities starting January I, 2022. as regulated by Cal Recycle. To achieve the second goal. jurisdictions must establish an edible food recovery program, conduct education and outreach to the community. procure recyclable and recovered organic waste products for use within the City, secure access to recycling and edible food recovery capacity, and monitor compliance and conduct enforcement.

The City or South Pasadena has taken several steps to meet the requirements of SB 1383. In 2021. the Athens· Contract Ad Hoc Committee was created to negotiate an amendment to the current agreement with the City"s franchise waste hauler. Athens Services. to ensure compliance with the co I lection requirements or the mandate. In November 202 I. the City joined the San Gabriel Valley Regional Food Recovery Program to comply with SB I 383's edible food 274 774 I
10 - 1
10 SB1383 Local Assistance Grant Program Application
February 16, 2022

274774.1
recovery regulations. Lastly, in December 2021, the South Pasadena City Council adopted the Mandatory Organic Waste Disposal Reduction Ordinance. On January 1, 2022, food scrap collection began for South Pasadena single-family homes.

In a separate action on the February 16, 2022 Council Meeting agenda, staff is recommending that the Council adopt a resolution under SB 619 to submit a Notification of Intent to Comply (NOIC) with SB 1383 to CalRecycle. This separate action allows CalRecycle to waive administrative civil penalties through calendar year 2022, for non-compliances as identified by South Pasadena, if the City implements the actions proposed in the notification.

Discussion/Analysis
To assist with the implementation of regulation requirements, CalRecycle is offering the SB 1383 Local Assistance Grant Program, a non-competitive grant program which will provide onetime funding to local jurisdictions. These funds can be used to assist the jurisdiction in the various components of SB 1383 including capacity planning, collection, edible food recovery, education and outreach, enforcement and inspection, program evaluation, procurement requirements, and record keeping.

The grant term begins on April 1, 2022 and ends on April 2, 2024. Grantees may incur costs only during the grant term. CalRecycle’s estimated funding amount for the City of South Pasadena is $34,687.

City staff anticipate prioritizing the funds for items that would assist residents and businesses with food scrap separation and collection, which may include organics barrels, food waste pails, education and outreach materials such as signage and labels, etc. Other items that will be considered are recordkeeping software and personnel costs. Once the grant is awarded, staff will finalize and share a priority list of items that the grant funding can offset. With the adoption of the resolution, staff will submit the grant application. Funds will be released by April 1, 2022 and will expire on April 2, 2024.

Fiscal Impact
The Cal Recycle Grants program does not require a local match. The award amount is estimated at $34,687. Funds must be placed into an interest-bearing account. Tracking and reporting of interest earned (if any) on the funds is not required. All interest accrued and received from the funds shall be used only for eligible expenses as indicated in the grant guidelines. Existing staff will apply for and manage the funds.

Environmental Analysis
This item relates to a resolution authorizing submittal of a grant application, where no physical facilities or improvements are constructed, therefore, per 2021 California Environmental Quality Act (CEQA) Statue and Guidelines, Article 19, Section 15378 this activity does not meet the definition of the project, and is exempt from further CEQA analysis. 10 - 2
SB1383 Local Assistance Grant Program Application
February 16, 2022

274774.1
Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment: Resolution – SB1383 Local Assistance Grant Program Application Submittal 10 - 3
274775.1

ATTACHMENT
Resolution: SB1383 Local Assistance Grant Program
Application Submittal
10 - 4

274775.1

CITY OF SOUTH PASADENA
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

AUTORIZING SUBMITTAL OF AN APPLICATION FOR THE
SB1383 LOCAL ASSISTANCE GRANT PROGRAM
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City of South Pasadena City Council is authorized to submit an application to CalRecycle for the SB 1383 Local Assistance Grant Program.

SECTION 2. The City Manager, or designee, is hereby authorized and empowered to execute in the name of the City of South Pasadena all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.

SECTION 3. These authorizations are effective for five (5) years from the date of adoption of this resolution.

SECTION 4. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City. 10 - 5

274775.1
PASSED, APPROVED AND ADOPTED ON this 16th day of February, 2022.

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Christina Muñoz Andrew L. Jared, City Attorney
Deputy City Clerk

CITY OF SOUTH PASADENA
CITY CLERK’S DIVISION

CERTIFICATION OF RESOLUTION

STATE OF CALIFORNIA)

COUNTY OF LOS ANGELES) SS

CITY OF SOUTH PASADENA)
I, Christina Muñoz, Deputy City Clerk of the City of South Pasadena, do hereby certify that Resolution No. _____, was duly and regularly approved and adopted at a Regular meeting of the City Council on this 16th day of February, 2022, by the following votes as the same appears on file and of record in the Office of the City Clerk.

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Christina Muñoz
Deputy City Clerk
10 - 6
11 - 1
11 Mandatory Organic Waste Disposal Reduction Ordinance. On January 1, 2022, food scrap collection began for South Pasadena single-family homes.

In a separate action on the February 16, 2022 Council Meeting agenda, staff is recommending that the Council adopt a resolution authorizing the submittal of a grant application to participate in the State of California Department of Resources Recycling and Recovery’s (CalRecycle) SB1383 Local Assistance Grant Program.

Discussion/Analysis
As jurisdictions are preparing to implement SB1383 regulations, many local governments are facing challenges due to the COVID-19 pandemic. In response, Governor Newsom signed SB 619 (Laird, Chapter 508, Statutes of 2021) into law to support local governments as they design and implement successful organic waste recycling programs throughout the state. The law authorizes CalRecycle to waive civil penalties if a jurisdiction submits a Notification of Intent to Comply (NOIC) for some or all of the regulatory requirements and successfully implements a plan to correct their violations. The written notification of intent to comply, adopted by resolution of the jurisdiction’s governing body, must be sent to CalRecycle no later than March 1, 2022. CalRecycle may waive administrative civil penalties for the violations if the local jurisdiction implements the actions proposed in the notification.

City staff have worked diligently to meet the numerous requirements of SB 1383. As mentioned, the City joined the Regional Edible Food Recovery program to comply with the edible food diversion requirements; City Council adopted an ordinance mandating all residents and businesses to divert organic waste from landfill; and food scrap collection in single-family homes began on January 1, 2022. Currently, the City’s Athens Ad Hoc Committee is working with Athens Services to complete contract negotiations and determine implementation details of the remaining requirements of SB 1383. Although staff have made significant progress, several requirements remain unmet and negotiations with the City’s waste hauler are ongoing. City staff are working to complete the following remaining items:

1. Implementation of commercial and multifamily organic waste program.

2. Container color and labeling requirements.

3. Processing waivers granted by the jurisdiction.

4. Ongoing organic waste recovery education and outreach.

5. Procurement of recovered organic waste product and associated recordkeeping.

6. Development and implementation of paper procurement policy and associated recordkeeping.

City staff anticipate completing the remaining SB1383 requirements, including waste hauler contract negotiations, by July 1, 2022. However, City staff recommend submitting a NOIC to CalRecycle as a precaution to ensure that the City is protected against any penalties should this timeline change. The NOIC will include a plan of completion and will note the challenges the City faces in implementing SB 1383 amid impacts of COVID-19 including limited in-person inspections, meetings, and education; staff turnover; and supply chain issues. Without a NOIC, 11 - 2
the City would be subject to penalties related to the ongoing items listed above if they are not completed within the timeline.

Next Steps
Upon adoption of the resolution, City staff will complete the Notification of Intent to Comply and submit to CalRecycle by the March 1, 2022 deadline.

Fiscal Impact
Approval of the Notification of Intent to Comply from CalRecycle will waive any civil penalties, should there be any, against the City in regards to SB 1383 regulations. There is no other fiscal impact.

Environmental Analysis
This project does not consist of operation, repair or maintenance of any existing utility facilities, therefore, per 2021 California Environmental Quality Act (CEQA) Statue and Guidelines, Article 19, Section 15301, this project is exempt from further CEQA analysis.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment: Resolution: SB619 Notification of Intent to Comply 11 - 3

ATTACHMENT
Resolution: SB 619 Notification of Intent to Comply
11 - 4

CITY OF SOUTH PASADENA
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

AUTORIZING SUBMITTAL OF A NOTIFICATION OF INTENT
TO COMPLY WITH SENATE BILL 1383 REGULATIONS
WHEREAS, CalRecycle, in consultation with the California Air Resources Board, has adopted regulatory requirements (Regulations), consistent with the mandate of Senate Bill 1383 (Lara, 2016), that are designed to achieve the organic waste reduction goals established in Section 39730.6 of the Health and Safety Code through a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2025; and
WHEREAS, the City of South Pasadena is a local jurisdiction required to comply with the Regulations; and
WHEREAS, the City of South Pasadena is or expects to be facing continuing violations of the Regulations commencing during the 2022 calendar year; and WHEREAS, Senate Bill 619 (Laird, 2021), through amendments to Section 42652.5 of the Public Resources Code (Statute), created a mechanism called a Notification of Intent to Comply through which a local jurisdiction may secure administrative civil penalty relief from any continuing violations of the Regulations for the 2022 calendar year and may be eligible for a broader and longer-term regulatory compliance path, including suspended administrative civil penalties, through a corrective action plan; and
WHEREAS, the City of South Pasadena is a local jurisdiction authorized by the Statute to submit a Notification of Intent to Comply for CalRecycle approval; and WHEREAS, CalRecycle shall approve a Notification of Intent to Comply that is duly adopted by the jurisdiction by formal written resolution and meets the requirements of the Statute.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City of South Pasadena City Council hereby formally adopts the Notification of Intent to Comply attached as Exhibit “A.” 11 - 5
SECTION 2. The City of South Pasadena City Council hereby authorizes and directs the City Manager, on its behalf, to submit the Notification of Intent to Comply attached as Exhibit “A” to CalRecycle for approval pursuant to the Statute.

SECTION 3. By submitting the Notification of Intent to Comply pursuant to and subject to the above referenced requirements, the City of South Pasadena represents and certifies that it will implement the proposed actions to remedy the violations according to the proposed schedule as approved by CalRecycle and in accordance with the Statute and Regulations.

SECTION 4. The City of South Pasadena by and through its City Manager also acknowledges and agrees to comply with any maximum compliance deadline in any corrective action plan that CalRecycle, in its sole discretion, determines to be necessary and appropriate under the circumstances for the correction of any violation(s) of the Statute and Regulations identified in its Notification of Intent to Comply.

PASSED, APPROVED AND ADOPTED ON this 16th day of February, 2022.

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Christina Muñoz Andrew L. Jared, City Attorney
Deputy City Clerk
11 - 6

CITY OF SOUTH PASADENA
CITY CLERK’S DIVISION

CERTIFICATION OF RESOLUTION

STATE OF CALIFORNIA)

COUNTY OF LOS ANGELES) SS

CITY OF SOUTH PASADENA)
I, Christina Muñoz, Deputy City Clerk of the City of South Pasadena, do hereby certify that Resolution No. _____, was duly and regularly approved and adopted at a Regular meeting of the City Council on this 16th day of February, 2022, by the following votes as the same appears on file and of record in the Office of the City Clerk.

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Christina Muñoz
Deputy City Clerk
11 - 7

EXHIBIT A
11 - 8

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Please clearly print or type responses. Attach additional pages as necessary.

Jurisdiction Name: County:

Person Completing the Form:

First Name: Last Name:

Title:

Mailing Address:

City: Zip Code:

Email Address:

Phone Number:

1. Select using the check boxes below or write in the continuing violations for each applicable regulatory section. For each selection, please describe the specific violations related to the regulatory section.

Example:
☒ (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services i. Not implementing mandatory residential foodwaste collection for all residents. Note:

City already provides mandatory greenwaste collection to all residents ii. Not implementing mandatory commercial organics collection for all businesses under 2 cubic yards. Note: City already provides mandatory commercial organics collection to all businesses 2 cubic yard or more.

Disclaimer: The list of possible continuing violations below is not inclusive of all potential violations of the regulations.
(A) 14 CCR section 18984 Combined Organic Waste Collection Services. This requirement is not included since the requirements are further specified in sections 18984.1-18984.11. (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services (C) 14 CCR section 18984.2 Two-Container Organic Waste Collection Services (D) 14 CCR section 18984.3 Unsegregated Single Container Collection Services (E) 14 CCR section 18984.4 Recordkeeping Requirements for Compliance with Organic Waste Collection Services
(F) 14 CCR section 18984.5 Container Contamination Minimization (G) 14 CCR section 18984.6 Recordkeeping Requirements for Container Contamination Minimization
(H) 14 CCR section 18984.7 Container Color Requirements (I) 14 CCR section 18984.8 Container Labeling Requirements (J) 14 CCR section 18984.11 Waivers Granted by a Jurisdiction (K) 14 CCR section 18985.1. Organic Waste Recovery Education and Outreach. (L) 14 CCR section 18985.2. Edible Food Recovery Education and Outreach (M) 14 CCR section 18985.3. Recordkeeping Requirements for a Jurisdiction’s Compliance with Education and Outreach Requirements
(N) 14 CCR section 18988.1. Jurisdiction Approval of Haulers and Self-Haulers (O) 14 CCR section 18988.3. Self-haulers of Organic Waste (P) 14 CCR section 18988.4. Recordkeeping Requirements for Compliance with Jurisdiction Hauler Program
(Q) 14 CCR section 18989.1. CALGreen Building Codes
(R) 14 CCR section 18989.2 Model Water Efficient Landscape Ordinance City of South Pasadena Los Angeles Ted Gerber Public Works Director 1414 Mission Street South Pasadena 91030 [email protected] (626) 460-6392 Notification of Intent to Comply - City of South Pasadena 11 - 9

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(S) 14 CCR section 18991.1. Jurisdiction Edible Food Recovery Program (T) 14 CCR section 18991.2. Recordkeeping Requirements for Jurisdiction Edible Food Recovery Program
(U) 14 CCR section 18992.1. Organic Waste Recycling Capacity Planning (V) 14 CCR section 18992.2. Edible Food Recovery Capacity (W) 14 CCR section 18993.1. Recovered Organic Waste Product Procurement Target (X) 14 CCR section 18993.2. Recordkeeping Requirements for Recovered Organic Waste Procurement Target
(Y) 14 CCR section 18993.3. Recycled Content Paper Procurement Requirements (Z) 14 CCR section 18993.4. Recordkeeping Requirements for Recycled Content Paper Procurement
(AA) 14 CCR section 18994.2. Jurisdiction Annual Reporting Note: This requirement is not included since jurisdictions are still expected to report to CalRecycle.
(BB) 14 CCR section 18995.1. Jurisdiction Inspection Requirements Note: Section 18995.1(a)(1) should not be included because a jurisdiction should already be completing this action due to the requirements of PRC Chapter 12.9 (commencing with Section 42649.8)
(CC) 14 CCR section 18995.2. Implementation Record and Recordkeeping Requirements (DD) 14 CCR section 18995.3. Jurisdiction Investigation of Complaints of Alleged Violations Note: This requirement is not included since jurisdictions are still expected to investigate complaints.
(EE) 14 CCR section 18995.4. Enforcement by a Jurisdiction Use the check box(es) below to write in the continuing violations for any regulatory section(s) not reflected above and describe the specific violations related to the regulatory section.

Example:
☒ (1) (Type regulatory section number) (Type regulatory section title) i. Describe the specific violations related to the regulatory section (1)
(2)
(3)
(4)
(5)
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2. A detailed explanation of the reasons why the jurisdiction is unable to comply, supported by documentation, if applicable.

3. A description of the impacts of the COVID-19 pandemic on compliance.

4. Provide a description of the proposed actions the jurisdiction will take to remedy the violations with a proposed schedule for completing each action. The proposed actions shall be tailored to remedy the violations in a timely manner. See optional format below.

I hereby certify under penalty of perjury that the information provided herein is true and correct to the best of my knowledge.

Signature Printed Name Title Date
H. Ted Gerber Public Works Director 2/8/22
The City of South Pasadena is currently under negotiations with Athens Services to amend our contract. These negotiations will determine several items marked above including implementation of organic waste collection for businesses and multifamily (residential already implemented), container requirements, and ongoing outreach efforts. Negotiations have proven to be lengthy since the City has a unique backyard service waste collection model where residents provide their own containers.

Supply chain issues will delay the procurement of recovered organic waste and compliant containers.

The COVID-19 pandemic delayed the formation of the Athens Ad Hoc Committee to negotiate our contract with our waste hauler. Staff faced challenges with scheduling in-person inspections and meetings, providing direct outreach/education, staff turnover, and unavailable funds that were used for pandemic relief.

The Athens Ad Hoc Committee will continue negotiations to determine organic waste collection services for business and multifamily accounts, as well as, finalize an outreach and education plan.

The amended contract will determine recovered organic waste procurement and container compliance. The remaining requiments and contract negotiations shall be completed by December 31, 2022 or sooner. City staff will complete the paper procurement policy by July 1, 2022. Compliant containers will be phased in over several years.
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Description of the proposed actions with proposed schedules the jurisdiction will take to remedy the violations. The proposed actions shall be tailored to remedy the violations in a timely manner.

Regulatory Requirement:
(C) 14 CCR section 18984.2 Two-Container Organic Waste Collection Services Description:

Not currently implementing mandatory commercial food waste collection for all businesses.

Action Proposed Schedule
TASK 1: Complete contract negotiations Date to be completed: April 2022 TASK 2: Begin implementation Date to be completed: July 1, 2022 Regulatory Requirement:
(H) 14 CCR section 18984.7 Container Color Requirements (I) 14 CCR section 18984.8 Container Labeling Requirements Description:

All customers provide their own containers with the City’s Backyard Service waste collection model.

City must provide new containers with standard color and labeling requirements to all residential accounts.

Action Proposed Schedule
TASK 1: Identify containers + funding Date to be completed: January 2025 or earlier TASK 2: Procure containers Date to be completed: January 2027 or earlier TASK 3: Deploy Zone 1 containers Date to be completed: January 2028 or earlier TASK 4: Deploy Zone 2 containers Date to be completed: January 2030 or earlier TASK 5: Deploy Zone 3 containers Date to be completed: January 2032 or earlier TASK 6: Deploy Zone 4 containers Date to be completed: January 2034 or earlier TASK 7: Deploy Zone 5 containers Date to be completed: January 2036 or earlier Regulatory Requirement:
(J) 14 CCR section 18984.11 Waivers Granted by a Jurisdiction Description:

Waivers and waiver process developed for AB1826. Need to work with Athens Services to update for SB1383.

Action Proposed Schedule
TASK 1: Update requirements for waiver eligibility Date to be completed: April 2022 TASK 2: Update forms and procedures Date to be completed: April 2022 TASK 3: Work with Athens to inspect applicants Date to be completed: May 2022 TASK 4: Grant waivers and begin recordkeeping Date to be completed: July 1, 2022 11 - 12
Regulatory Requirement:
(K) 14 CCR section 18985.1. Organic Waste Recovery Education and Outreach.

Description: Outreach efforts are ongoing and will increase with the completion of the Athens contract negotiations.

Action Proposed Schedule
TASK 1: Complete contract negotiations with
Athens Services
Date to be completed: April 2022
TASK 2: Continue to provide residents and
businesses with letter, education, and signage
Date to be completed: May 2022
Regulatory Requirement:
(W) 14 CCR section 18993.1. Recovered Organic Waste Product Procurement Target (X) 14 CCR section 18993.2. Recordkeeping Requirements for Recovered Organic Waste Procurement Target
Description: Recovered organic waste product and procurement amount to be confirmed.

Action Proposed Schedule
TASK 1: Confirm required procurement amount Date to be completed: April 2022 TASK 2: Confirm procurement source Date to be completed: April 2022 TASK 3: Meet procurement requirement if
negotiated through Athens Services contract and
begin recordkeeping
Date to be completed: July 1, 2022
TASK 4: Procure recovered organic waste if not
negotiated with Athens contract and begin
recordkeeping
Date to be completed: July 1, 2022
Regulatory Requirement:
(Y) 14 CCR section 18993.3. Recycled Content Paper Procurement Requirements (Z) 14 CCR section 18993.4. Recordkeeping Requirements for Recycled Content Paper Procurement Description:

Action Proposed Schedule
TASK 1: Create internal paper procurement policy
and educate employees
Date to be completed: May 2022
TASK 2: Begin procurement and recordkeeping Date to be completed: July 1, 2022 11 - 13
12 - 1
12 Clean Power Alliance 100% Renewable Default for Commercial Customers February 16, 2022

Provides 40% renewable
content at the lowest possible
cost—with the added benefit
of local management and
control.

Provides 50% renewable
content and the opportunity to
support building a cleaner
future, all at cost competitive
rates.

Provides 100% renewable
content and the opportunity to
be an environmental
champion—leading the way to
a greener future.

Current default option for
commercial accounts.

Current default option for
residential accounts.

For more information, visit:
https://cleanpoweralliance.org/
rate-options/36-option/
For more information, visit:
https://cleanpoweralliance.org/
rate-options/50-option/
For more information, visit:
https://cleanpoweralliance.org/
rate-options/100-option/
Discussion/Analysis
The current default rate for commercial Clean Power Alliance customers is the Clean Power rate which provides electricity from 50% renewable sources. It is recommended that City Council approve to upgrade this default rate to the Green Power rate, which provides 100% renewable energy. As of September 27, 2021, of the City’s 1,369 commercial CPA accounts, 17 have opted to a less expensive rate at the 40% Lean Power level, and 106 have opted to increase to the 100% Green Power. The remaining 1,246 (or approximately 91%) commercial accounts took no action and remain at the default 50% Clean Power.

Of the City’s 10,322 residential CPA accounts, 477 opted to a less expensive rate: 399 users opted for 40% Lean Power, and 78 users opted for 50% Clean Power. Similar to the commercial accounts, an overwhelming majority of the residential accounts (the remaining 9,845 or approximately 95%) took no action and remained at the default 100% Green Power. Overall, approximately 95% of all CPA accounts remain at their default option. 40% 50%
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Clean Power Alliance 100% Renewable Default for Commercial Customers February 16, 2022

Account Type Lean
Power
Clean
Power
Green
Power Total
%
remaining
at Default
Commercial 17 1,246
(default)
106 1,369 91%
Residential 399 78 9,845
(default)
10,322 95%
Total 416 1,324 9,951 11,691 95%
Changing the default commercial rate to 100% Green Power has a profound environmental impact, furthering South Pasadena’s commitment and leadership in sustainability. The upgrade would avoid the generation of 16.3 million pounds of greenhouse gas (GHG) emissions – similar to removing 7,400 cars from roads, and has the impact of offsetting the same amount of carbon as 122 trees for 10 years.

Based on typical energy use, CPA has estimated that the average increase in cost for small commercial businesses to change from Clean Power to Green Power is approximately $5 per month. As before, customers have the opportunity to opt to another lower cost service level, or opt out of the CPA at no extra charge. Business owners can visit www.cleanpower.org/rateoptions to learn what the proposed change would look like for their specific account.

With minimal financial impact, upgrading the commercial default option to 100% Clean Power provides a convenient way for businesses to join the City’s commitment to becoming more sustainable and allows them to promote themselves as a “Green” business. Businesses at the 100% Green Power level will also be able to participate in CPA’s Green Leader Program, which provides several benefits including recognition in media, promotional materials such as decals and web badges, listing in CPA’s Green Leaders directory, and more.

Lastly, this change will align South Pasadena’s service levels with the 15 other CPA member agencies who have selected the 100% Green Power default option for all accounts, residential and commercial alike.

Alternatives Considered
The City can elect to make no change and all accounts will remain as they currently are.

Customers can individually opt to the higher level of clean power.

Commission Review and Recommendation
This matter was not reviewed by a commission.

Community Outreach
Members of the South Pasadena Chamber of Commerce received a presentation at the January 25, 2022 Chamber Shop Talk event. Upon approval of this rate change, City staff will distribute information of the change via City blog, social media, and mailers to businesses. Clean Power Alliance will also distribute information to all commercial accounts. 12 - 3
Clean Power Alliance 100% Renewable Default for Commercial Customers February 16, 2022

Next Steps

1. If approved, City staff will distribute a flyer/mailer to all businesses to inform them of the change. The proposed change will be highlighted on City social media and the City blog.

2. Businesses will receive correspondence from CPA in August 2022 (60 days prior to the October 2022 effective date) informing them of the pending change in default product to Green, 100% renewable energy.

3. Businesses can then request to remain at the current 50% Clean rate by contacting CPA or do nothing and be automatically switched to the new default 100% Green option in October 2022. As before, customers can opt out at any time without penalty.

4. After the default change takes effect, businesses will receive a second correspondence from CPA confirming the default change.

Fiscal Impact
If approved, this change will have no fiscal impact to the City. CPA indicates that the average increase in cost for small commercial businesses to change from Clean Power to Green Power is approximately $5 per month. Customers have the opportunity to opt for another service level at a lower cost, or opt out of the CPA completely with no penalties.

Environmental Analysis
This is an update to utility rates and energy supplies, where no physical facilities or improvements are constructed, therefore, per 2021 California Environmental Quality Act (CEQA) Statue and Guidelines, Article 19, Section 15378 this activity does not meet the definition of the project and is exempt from further CEQA analysis.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda, and reports on the City’s website.

Attachment: Clean Power Alliance Presentation
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ATTACHMENT
Clean Power Alliance Presentation
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South Pasadena
Commercial
Default Rate
Change
January 25, 2022
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Current Default Levels in CPA Territory
Alhambra
Beverly Hills
Carson
Claremont
Downey
Hawaiian
Gardens
Los Angeles Co.

Moorpark
Redondo Beach
Whittier
Agoura Hills
Calabasas
Culver City
Malibu
Manhattan Beach
Ojai
Oxnard
Rolling Hills
Estates*
Santa Monica
Sierra Madre
South Pasadena*
Thousand Oaks
Ventura County
Ventura
West Hollywood
15 Communities
336,840
Customers

94.5% Participation
Rate
10 Communities
506,149
Customers

96.1% Participation
Rate
50% renewable
7 Communities
154,047 Customers

96.0% Participation
Rate
40% renewable
Arcadia
Camarillo
Hawthorne
Paramount
Simi Valley
Temple City
Westlake Village
*Green for residential customers only
Low-income customers in 100% Green
default communities receive 100%
Considering a default change to 100% Green renewable energy at the Clean Power rate Default change to Clean Power scheduled for October 2022 Default change to 100% Green scheduled in October 2022 (348,365 customers) 12 - 7
Impact of a South Pasadena Commercial Default Change
Environmental: For South Pasadena alone
• Avoids 16.3 million pounds of GHG emissions
• Like taking 7,400 cars off the roads
• Has the impact of offsetting the same amount of carbon as 122 trees for 10 years
Customer cost
• About $5 more per month for a typical small business
Furthers South Pasadena’s leadership on sustainability
Aligns default energy product for commercial customers with residential customers – YOUR customers
• South Pas residential customers started receiving service from CPA at 100% Green default in Feb. 2019 - 95% remain at the Green rate
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Commercial Default Change Implementation
NOW:
• Can go to www.cleanpower.org/rate-options to learn impact of proposed change on your account (need SCE account number)
60 DAYS PRIOR to default change becoming effective in October (August):
• Will receive correspondence from CPA reminding of pending change in default product to Green, 100% renewable energy
• Can then request to remain at current 50% Clean rate by:
• Calling Customer Support at 888-585-3788
• Visiting www.cleanpower.org/rate-options
AFTER default takes effect:
• Can change rate option at any time, to any CPA product or return to SCE • Participate in CPA Green Leader program
• Will receive a second correspondence from CPA confirming default change 12 - 9
Next Steps
Upon City Council approval:

City staff will distribute a flyer/mailer to be hand-delivered to business community
Proposed change will be highlighted on City social media, City Scoop blog
Will receive correspondence from CPA reminding of
pending change
Questions? Contact Deputy City Manager Domenica
Megerdichian, Management Analyst Mary Jerejian or City
Councilmember Diana Mahmud
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13 Public Hearing on Weed Abatement
February 16, 2022

Next Steps

1. Adopt by motion an order directing the abatement of hazardous vegetation.

2. Once approved by the City Council, the City Clerk will send a copy of the Abatement Order to the County of Los Angeles.

3. The County of Los Angeles will send notices to property owners of the unimproved properties identified in the report advising them that the seasonal growth of brush and weeds constitutes a fire hazard and needs to be abated. If property owners elect not to abate the hazardous vegetation, the County of Los Angeles will facilitate the abatement and add the charges to the owner’s annual property tax assessment. These charges will be brought back to the City Council and confirmed at a Public Hearing in July 2022.

Background
The vegetation management program offered through the County of Los Angeles is an efficient and effective method to mitigate the fire hazards associated with the annual growth of grass, brush, and native vegetation. Fire Department staff works closely with the Agricultural Commissioner’s Office to respond to questions from homeowners relating to brush clearance and hazard abatement procedures. Deputy Director/Bureau Chief Raymond B. Smith of the Agricultural Commissioner’s office sent notice to the owners of each of the affected properties on or before February 1, 2022, advising them of the need to maintain parcels free from hazardous vegetation. The annual weed abatement notice also advised property owners that the City will be holding a Public Hearing on February 16, 2022, to hear any objections.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
There is no fiscal impact to the City. Property owners who elect not to abate vegetation fire hazards are assessed fees through the County of Los Angeles for inspection and abatement costs.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website and/or notice in the South Pasadena Review and/or the Pasadena Star-News.

Attachments:

1. Resolution No. 7748

2. Abatement Order, Los Angeles County

3. 2022 Los Angeles County Declaration List “Exhibit A”

4. Weed Abatement Service Agreement
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ATTACHMENT 1
Resolution
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RESOLUTION NO. _7748 _

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

DECLARING THAT WEEDS, BRUSH, RUBBISH

AND REFUSE UPON OR IN FRONT OF SPECIFIED

PROPERTY IN THE CITY ARE A SEASONAL AND

RECURRENT PUBLIC NUISANCE AND DECLARING
IT’S INTENTION TO PROVIDE FOR THE

ABATEMENT THEREOF

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

BE IT RESOLVED THAT, pursuant to the provisions of Title 4, Division 3, Part 2, Chapter 13, Article 2, of the California Government Code, Sections 39560 to 39588, inclusive, and evidence received by it, the City Council of the City of South Pasadena (City) specifically finds:

SECTION 1. That the weeds, brush or rubbish growing or existing upon the streets, sidewalks, or private property in the City attain such large growth as to become, when dry, a fire menace to adjacent improved property, or which are otherwise noxious, dangerous, or a public nuisance.

SECTION 2. That the presence of dry grass, stubble, refuse, or other flammable materials are conditions that endanger the public safety by creating a fire hazard.

SECTION 3. That by reason of the foregoing fact, the weeds, brush, rubbish, dry grass, stubble, refuse, or other flammable material growing or existing upon the private property hereinafter described, and upon the streets and sidewalks in front of said property, constitute a seasonal and recurrent public nuisance and should be abated as such.

SECTION 4. That the private property, together with streets and sidewalks in front of same herein referred to, is more particularly described as follows, to wit: That certain property described in the attached list hereto as “Exhibit A,” and by this reference made a part hereof as though set forth in full at this point.

SECTION 5. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City. 13 - 4
RESOLUTION NO. 7748

BE IT THEREFORE RESOLVED, pursuant to the findings of fact, by this Council heretofore made, that the weeds, brush, rubbish, dry grass, stubble, refuse or other flammable material in and upon and in front of the real property hereinbefore described constitute and are hereby declared to be a seasonal and recurrent public nuisance that should be abated. The Agricultural Commissioner/Director of Weights and Measures, County of Los Angeles, is hereby designated the person to give notice to destroy said weeds, brush, rubbish, dry grass, stubble, refuse, or other flammable material and shall cause notices to be given to each property owner by United States Mail and said notice shall be substantially in the following form to-wit:

NOTICE TO DESTROY WEEDS,

REMOVE BRUSH, RUBBISH AND REFUSE
Notice is hereby given that on February 2, 2022, the City Council of the City of South Pasadena passed or will pass a resolution declaring noxious or dangerous vegetation including weeds, brush, tumbleweeds, sagebrush, and chaparral or rubbish refuse were growing or occurring upon or in front of said property on certain streets in said city or unincorporated area of the County of Los Angeles, and more particularly described in the resolution, and that they constitute a fire hazard or public nuisance which must be abated by the removal of said noxious or dangerous vegetation, rubbish and refuse, otherwise they may be removed and the nuisance abated by County authorities and the cost of removal assessed upon the land from or in front of which the noxious or dangerous vegetation, rubbish and refuse are removed, and such cost will constitute a special assessment against such lots or lands. Reference is hereby made to said resolution for further particulars. In addition, the Board of Supervisors authorized and directed the Agricultural Commissioner to recover its costs of details. All property owners having any objections to the proposed removal of noxious or dangerous vegetation, rubbish and refuse and the recovery of inspection costs, are hereby notified that they may attend a Public Hearing of the City Council of said city to be held at 1424 Mission Street, South Pasadena, CA 91030, in the Council Chamber on February 16, 2022, at 7:00 p.m., where their objections will be heard and given due consideration. If the property owner does not want to present objections to the proposed removal of the noxious or dangerous vegetation including weeds, brush, tumbleweeds, sagebrush, and chaparral or rubbish and refuse, or the recovery of inspection costs, the owner need not appear at the above-mentioned hearings.
/s/
Christina Muñoz, Deputy City Clerk
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RESOLUTION NO. 7748

BE IT THEREFORE RESOLVED THAT the Agricultural Commissioner is hereby authorized and directed to recover its costs of inspection of the properties hereinabove described in a manner consistent with prior action of the Board adopting a fee schedule for such inspections. The recovery of these costs is vital to the ongoing operation governing the identification and abatement of those properties that constitute a seasonal and recurrent public nuisance and endanger the public safety.

BE IT FURTHER RESOLVED THAT the 16th day of February, 2022, at the hour of 7:00 p.m. of said day, is the day and hour, and the meeting room of the City Council (virtual meeting room pursuant to AB 361 Government Code section 54953, subdivision (e)(3)) of the City of South Pasadena is fixed by this City Council as the place when and where any and all property owners having any objections to the aforesaid proposed removal of weeds, brush, rubbish, dry grass, stubble, refuse or other flammable material may appear before the City Council and show cause why said weeds, brush, rubbish, dry grass, stubble, refuse or other flammable material should not be removed in accordance with this resolution, and said objections will then and there be heard and given due consideration.

BE IT RESOLVED THAT the notices to destroy weeds, brush, rubbish, dry grass, stubble, refuse or other flammable material hereinbefore referred to shall be mailed by said Agricultural Commissioner/Director of Weights and Measures at least ten days prior to February 16, 2022.

PASSED, APPROVED AND ADOPTED ON this 2rd day of February, 2022. /s/
Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:
/s/ /s/
Christina Muñoz, Deputy City Clerk Andrew Jared, City Attorney

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RESOLUTION NO. 7748

I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 2rd day of February, 2022, by the following vote:

AYES: Mahmud, Zneimer, Donovan, Primuth, Cacciotti
NOES: None
ABSENT: None
ABSTAINED: None
/s/
Christina Muñoz, Deputy City Clerk
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ATTACHMENT 2
Abatement Order, Los Angeles County
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ABATEMENT ORDER___________ FEBRUARY 16, 2022
FOLLOWING THE PUBLIC HEARING HELD FEBRUARY 16, 2022, IN THE MATTER

OF RESOLUTION TO ABATE NOXIOUS WEEDS, RUBBISH, AND REFUSE, THE

CITY COUNCIL OF THE CITY OF SOUTH PASADENA, BY MOTION ADOPTED AN

ORDER DIRECTING THE AGRICULTURAL COMMISSIONER/DIRECTOR OF

WEIGHTS AND MEASURES TO ABATE THE NUISANCE BY HAVING THE WEEDS, RUBBISH, AND REFUSE REMOVED.

CITY COUNCIL OF THE

CITY OF SOUTH PASADENA
BY: ______________________________
Michael A. Cacciotti, Mayor
ATTEST:

BY: _____________________________
Christina Muñoz, Deputy City Clerk
Date: _________________________
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ATTACHMENT 3
2021 Los Angeles County Declaration List “Exhibit A”
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ATTACHMENT 4
Weed Abatement Service Agreement
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79186
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79186
20 October 5, 2021
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14 - 1
14 Discretionary Fund Request for the Festival of Balloons February 16, 2022

Discussion/Analysis
Mayor Cacciotti and Councilmember Zneimer each requested approval and received seconds to place on a future City Council meeting agenda the use of discretionary funds to offset the cost of the fireworks show during the Festival of Balloons event.

Legal Review
The City Attorney has not reviewed this item.

Fiscal Impact
There are sufficient funds available in the proposed Fiscal Year 2021-22 City Council Discretionary Budget Account 101-1010-1011-8021
Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.
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15 15 - 1

4. Monitor changes in legislation which govern the management of public funds;

5. Prepare investment revenue estimates for the annual budget and provide general;

6. Conduct monthly meetings with the Finance Commission regarding major fiscal matters (Annual Budget, Investment Policy, Mid-Year Report, etc.). The City Treasurer is a nonvoting member of the Finance Commission;

7. Serve as a signatory on payroll checks, warrants, wires and the monthly investment reports, and

8. The City Treasurer is provided with a membership in the California Municipal Treasurers Association (CMTA) which is the professional society of active public treasurers of California counties, cities, and special districts. The CMTA sets ethical standards for the treasury profession in state and local government in California.

Analysis
Staff has reviewed the format of local cities and determined that the results are mixed as to whether they have an elected or appointed (see Exhibit A) City Treasurer. There is no overwhelming majority, and cities use long-established format in their respective municipality.

Both formats have advantages and disadvantages.

The “elected” model is beneficial because it enforces that the elected official be publicly accountable and provides third-party oversight. However, this method could possibly put a city at risk as an elected official would not require any kind of professional or advisory background.

The advantage of an “appointed” individual is that the City Council may select an individual based on technical background after a fully-vetted process. An internal appointee would have greater access to resources and thus have advantages in fulfilling the duties of the office.

Pros and Cons of moving to appointed model
Elected:

Pros: public accountability, “Checks and balances”, third-party oversight Cons: Under elected format there is no age or background requirement Appointed:

Pros: Greater propensity to obtain a skilled professional in investments and financing, greater resources and expertise required within the department to fulfill investment tasks Cons: less separation of decision making from staff, less third-party oversight Options for Discussion

1. No change. Continue to maintain the City Treasurer as an elected position.

2. Put a question before the voters. In order to convert the City Treasurer position from an elective office to appointive, California Government Code Section 36508 requires approval of the voters. If directed to pursue a ballot measure, City staff will prepare a resolution placing the measure on the ballot for a subsequent City Council meeting, and work with the County to coordinate administration of the ballot measure. The next election is scheduled for November, 8, 2022. The last day to place a measure on the ballot would be July 11, 2022. A ballot measure to change the City Treasurer position from an elected position to a position appointed by the City Council or City Manager 15 - 2
could appear on the November general election ballot. If approved by the voters, City staff would prepare a draft ordinance amending the Municipal Code to change the City Treasurer position from an elected position to a position appointed by the City Council.

3. The Council could choose to defer placing the measure until a subsequent ballot, however the general municipal election in November 2024 will include the City Treasurer race on the ballot.

Commission Review and Recommendation
This item was not reviewed by a commission.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
The City currently pays a monthly stipend to the City Treasurer of $706 per month. With regards to a potential election to consider a change in format, the City budgets for and incurs election costs for services provided in November of even-numbered years by the Los Angeles County Registrar-Recorder/County Clerk. The elections budget, account number 101-1020-1022-8170, does include funds for the purpose of the Regular Municipal Election in the adopted budget. If the elected position of City Treasurer is eliminated in November, it will remove the office from future election cycles and reduce future election costs.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachment: Exhibit A - Local City Treasurers’ Status
15 - 3
Attachment 1
Exhibit A - Local City Treasurers’ Status
15 - 4
City Treasurer Status Yearly Salary
City of Arcadia Staff $122,160 – 152,688
City of El Monte Elected $7,224
City of Glendale Elected $12,306
City of La Canada Appointed by Council $14,400
City of Monrovia Elected $4,356
City of Pasadena Staff $153,431 – 191,788
City of San Gabriel Elected $3,000
City of San Marino Appointed by Council n/a
City of Sierra Madre Elected $1,962
City of Torrance Elected $137,610
City of South Pasadena Elected $9,250
Local City Treasurers' Status
15 - 5
16 -1
16 Mid-Year Report
February 16, 2022

Sales Tax Measure A: Increase estimate by $518,000
Despite the re-opening of retail brick and mortar stores, online purchases have continued to grow in popularity. The new Measure A is technically a transaction tax and therefore the City derives the full “.75 %” of transaction. This funding measure is not shared with LA County Pool as online sales taxes are.

Real Property Transfer Tax: Increase estimate by $43,000 This is calculated (1.25%) off of the value of a home sold during the year. With values strong, this estimate will need to be adjusted upwards.

Business License: Increase estimate by $40,000
During 2021 many licenses lapsed or were dormant due to the pandemic. This fiscal year, many businesses have re-instated their license.

Interest Income: Reduce estimate by $40,000
They City predominantly invests in LAIF which tends to be high-liquidity but low yield. Rates from the pool have been generally less than half a percent and thus, translate to low returns.

Camp Med Fees: Increase estimate by $45,000
Enrollment for this recreation program has been much stronger than anticipated.

Recreation Classes: Increase estimate by $100,000
A combination of underbudgeting and a strong return to recreation classes.

Park/Field Reservations: Increase estimate by $25,000
All outdoor related events have seen an increase in bookings.

GENERAL FUND EXPENDITURES
Police Department (PD) – Overtime: Increase by $200,000 The PD is projected to go over budget in its Overtime account by $200,000. This is largely due to the lack of available staffing which has been magnified by the pandemic and staffing shortages.

Fire Department – Paramedic Billing: Increase by $55,000 During the fiscal year, staff determined it would be more appropriate accounting to show the third-party charges from the paramedic provider in the Contract Services line item. The City currently uses Wittman Enterprises LLC “Wittman”. This firm remits all payments from the user of the services directly to the City and then the City pays Wittman back the appropriate portion for their services. The $55,000 was not originally provided for in the budget.

Human Resources – Professional Services: Increase by $75,000 Staff is seeking to conduct a citywide comprehensive classification study to evaluate positions and job functions for all city employees.
16 -2
Mid-Year Report
February 16, 2022

Municipal Services – Telephone Expense: Increase by $100,000 Landline telephone expenses have seen drastic increases due to tariffs and miscellaneous add-on taxes. These phones remain pivotal as they are directly connected to emergency resources. Staff is looking into less-costly alternatives.

Public Works Administration – Professional Services: Increase by $75,000 This is to provide 20% matching funds required for the City to utilize $375,000 Metro Open Streets Grant funding for Slow Streets Program. This was not previously appropriated at the time the City Council approved the Metro Grant funding agreement.

Public Works Administration – Professional Services: Increase by $150,000 Pending confirmation, these are funds to complete the Slow Streets Program, including design, public outreach, and installation.

Public Works Administration – Special Department Expense: Increase by $35,000 Add ten (10) workstations/offices, moving Public Works staff from City Hall to the Garfield Water Distribution Facility.

Public Works Maintenance – Contract Services: Increase by $25,000 Funds required for annual weed abatement. In the past, task was funded through the Fire Department.

Public Works Maintenance – Contract Services: Increase by $10,000 Funds required for custodial services to provide disinfection services due to the pandemic. This cost can possibly be recovered through various COVID relief funding.

Public Works Maintenance – Building Maintenance: Increase by $15,000 City Hall HVAC requires load balancing and the original project sourced funds from operating accounts in addition to the planned CIP budget. Final rebalancing work is being allocated from building maintenance operating budget.

SPECIAL FUND APPROPRIATIONS
Gas Tax/Street Maintenance /Special Department Expense: Increase by $10,000 Accommodate ad-hoc neighborhood/community requests for additional traffic sign installations. .

Street Light & Landscape/Traffic Signal/Contract Services.: Increase by $30,000 Funds for the previous fiscal year were not expended to pay for traffic signal maintenance and repair. An increase to this fiscal year’s budget is required to pay for services rendered under previous year’s invoices.

Street Light & Landscape/Street Trees/Contract Services.: Increase by $30,000 Increase in fallen trees and hazardous debris due to wind and rain storms. January 2022 wind and storm related costs may be recovered.
16 -3
Mid-Year Report
February 16, 2022

Sewer/Special Department Expense: Increase by $50,000
Conduct Sewer Rate Study, as current 5-year rate schedule ends in 2022 Water/Water Distribution/Contract Services.: Increase by $30,000 Utilization of an on-call contractor to service more frequent water breaks. Additional funding is required to support anticipated future water breaks.

CAPITAL IMPROVEMENT PROGRAM ADJUSTMENTS
The following items have been presented in previous CIP discussions and are now seeking formal approval.

Gas Tax/Street Maintenance /Special Department Expense: Increase by $100,000 Neighborhood Traffic Management Plan (NTMP) Implementation Sewer – Capital Improvement Plan: Increase $70,000
Computer Maintenance Management (GIS-based) System (CMMS) Work Order System. Current project appropriation is $50,000; however, a recent evaluation of project cost demonstrates the final expected cost of $120,000.

Facilities & Equipment Capital Fund/City Hall Enhancements: Reclass only/No increase Current project appropriation for City Hall Security Assessment is $100,000. Appropriation should be redirected to Citywide Facilities Assessment. No increase is requested.

Facilities & Equipment Capital Fund/Library Security System: Increase $20,000 Create new project for Library Security System.

Facilities & Equipment Capital Fund/Mission Yard Gates: Increase $160,000 Provision for new automated security gates along 825 Mission and El Centro.

Finance Commission
Presented to the Finance Commission on 2/7/2022.

Legal Review
Approved as to form.

Fiscal Impact
These adjustments will serve to keep the General Fund and Capital Improvement Program (CIP) projects in line with the estimated year-end actual. The overall General Fund effect is a favorable $18,002 adjustment. During the remainder of the fiscal year, if any material deficiencies arise, they will be brought forward to the City Council for adjustment. 16 -4
Mid-Year Report
February 16, 2022

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachments:

1. Exhibit A (Mid-Year Report)

2. Exhibit B (Special Funds Activity)

3. Exhibit C (Operations and Maintenance Budget Adjustments) 16 -5
Attachment 1
Exhibit A (Mid-Year Report)
16 -6

EXHIBIT A
2021-2022 2021-2022 Adj.

Budget Estimated Needed
Property Taxes $ 13,053,474 $ 12,959,865 $ (93,609)
Motor Vehicle In-lieu 3,436,613 3,445,099 8,486
Library Special Tax 357,170 357,170 0
Sales Tax 2,270,228 2,508,548 238,320
Sales Tax - Measure A 2,244,000 2,762,000 518,000
PSAF - Prop 172 ST 322,485 331,290 8,805
Utility Taxes 3,383,000 3,383,000 0
Franchise Taxes 1,007,000 1,007,000 0
Real Property Transfer 162,000 205,000 43,000
Business License 364,000 434,000 70,000
Permits 455,280 455,280 0
Code Fines/Citations 265,000 100,000 (165,000)
Interest Income 125,000 85,000 (40,000)
Rental Revenue 313,500 313,500 0
Fire Support 315,000 315,000 0
Planning Fees 659,000 659,000 0
Plan Check Fees 300,000 400,000 100,000
Building Permits 500,000 450,000 (50,000)
Engineering Fees 102,500 52,500 (50,000)
NPDES 90,000 90,000 0
Police Services 175,800 175,800 0
Camp Med Fees 230,000 275,000 45,000
Recreation Classes 100,000 200,000 100,000
Park/Field Reserv. 50,000 75,000 25,000
Fire Services 982,500 982,500 0
Reim. From Sewer Fd 69,022 69,022 0
Reim. From Water Fd 414,362 414,362 0
All other revenue 200,700 200,700 0
Totals $31,947,634 $32,705,636 $758,002
2021-2022 2021-2022 Adj.

Increases Budget Estimated Needed
PD - Overtime $ 592,000 $ 792,000 $ 200,000
Fire - Paramedic Billing 157,000 212,000 55,000
Increases - New Items
Class/Comp Study $ 75,000 75,000
Telephone Expenses $ 200,000 $ 300,000 100,000
PW Proj. - GF portion * 310,000 310,000
Expenditure Increase $949,000 $1,689,000 $740,000
Net Favorable Adjustment $ 18,002
* = see attached schedule

REVENUE

EXPENDITURES

MID-YEAR REPORT
16 -7
Attachment 2
Exhibit B (Special Funds Adjustments)
16 -8

EXHIBIT B

MID-YEAR - SPECIAL FUNDS ADUSTMENTS

FUND ITEM AMOUNT
Gax Tax Neigh. Traffic Impl. $ 100,000
Gax Tax Traffic Sign Install. 10,000
Street Light. & Landscape Traffic Signal Mtce. 30,000
Street Lighting & Landscape January 2022 Storm 30,000
Sewer Sewer Rate Study 50,000
Water On-call contractor 30,000
Total Operations & Maintenance $ 250,000

FUND ITEM AMOUNT
Sewer CMMS System $ 70,000
Facilties & Equip Cap Fund City Hall Security System 0
Facilties & Equip Cap Fund Library Security Cameras 20,000 Facilties & Equip Cap Fund Mission Yard gates 160,000
Total CIP Adjustments $ 250,000
- All appropriations will come from that respective fund's reserves. - The City Hall Security System is just a reclass to Facilities Fund.

Operations and Maintenance Additions
Capital Improvement Program (CIP) Additions
16 -9
Attachment 3
Exhibit C (Operations and Maintenance Budget Adjustments) 16 -10
Account Requested Fund Increase Description
Public Works Administration (GF) –
Professional Services
101‐6010‐6011‐8170‐000
Public Works Administration (GF) –
Professional Services
101‐6010‐6011‐8170‐000
Public Works Administration (GF) –
Department Expense
101‐6010‐6011‐8020‐000
Parks Maintenance (GF) – Contract Services
101‐6010‐6410‐8180‐000
Facilities Maintenance (GF) – Contract Services
101‐6010‐6601‐8180‐000
Building Maintenance (GF) – Contract Services
101‐6010‐6601‐8120‐000
Street Maintenance (Gas Tax) – Special
Department Expense
230‐6010‐6116‐8020‐000
Street Maintenance (Gas Tax) – Special
Department Expense
230‐6010‐6116‐8020‐000
Traffic Signals (LLMD) – Contract Services
215‐6010‐6115‐8180‐000
Street Tree Maintenance (LLMD) – Contract
Services
215‐6010‐6310‐8180‐000
Sewer Maintenance (Sewer) – Professional
Services
210‐6010‐6501‐8170‐000
Water Distribution (Water) – Contract Services
500‐6010‐6710‐8180‐000
Total $460,000
Account Requested Fund Increase Description
CIP Project Account (Sewer)
210‐9000‐9407‐9407‐000
(create account)
CIP Project Account (Facilities & Equipment
Maintenance)
105‐9000‐9404‐9404‐000
CIP Project Account (Facilities & Equipment
Maintenance)
Create new 105‐9000 account
CIP Project Account (Facilities & Equipment
Maintenance)
Create new 105‐9000 account
$160,000
825 Mission Yard automated security gates along Mission and El Centro.

EXHIBIT C
$70,000
Computerized Maintenance Management (GIS‐based) System (CMMS) Work Order System.  Current project appropriation is $50,000, however, a recent evaluation of project cost demonstrates the expected cost at $120,000. $0 (no increase)
Current project appropriation for City Hall Security Assessment is $100,000 – this appropriation should be redirected to a Citywide Facilities Assessment (no budget increase identified at this time).
$20,000
Library Security Camera System.
$50,000
Conduct Sewer Rate Study, as current 5‐year rate schedule ends in 2022. $30,000
Utilization of an on‐call contractor to service more frequent water breaks.  Additional funding is required to support anticipated future water breaks.

Operations & Maintenance Budget Adjustments
Capital Improvement Program (CIP) Budget Adjustments
$10,000
Increase in custodial services to provide disinfection to City offices related to COVID exposures.  This cost may be recovered through COVID relief funding. $15,000
City Hall HVAC requires load balancing and the original project sourced funds from operating accounts in addition to the planned CIP budget.  Final rebalancing work is being allocated from building maintenance operating budget. $10,000
Accommodate ad‐hoc neighborhood/community requests for additional traffic sign installations.
$30,000
Increase in fallen trees and hazardous debris due to wind and rain storms.  January 2022 wind storm related costs may be recovered.
$75,000
20% matching funds required for the City to utilize $375,000 Metro Open Streets Grant funding for Slow Streets Program (not previously appropriated at the time Council approved Metro grant funding agreement).
$150,000
Funds to complete the Slow Streets Program, including design, public outreach, and installation.
$35,000
Add ten (10) workstations/offices, moving Public Works staff from City Hall to the Garfield Water Distribution Facility.
$25,000
Funds required for annual weed abatement, in the past task was funded thorough the Fire Department.
$100,000
Neighborhood Traffic Management Plan (NTMP) Implementation $30,000
Funds for previous fiscal year were not expended to pay for traffic signal maintenance and repair.  An increase to this fiscal year budget is required to pay for services rendered under previous year’s invoices.
16 -11
17 17 - 1 17 - 1
Review of Public Art Projects and Exhibits
February 16, 2022

275084.1
for the review and approval of public art projects associated with the Public Art Program, including but not limited to, proposed site-specific public art, art donations, and public art developed with the funds from the Public Art Development Fee. The Public Art Commission does not have purview over public art on private property, unless the public art is being developed as part of the Public Art Program.

Since the establishment of the Public Art Program and Public Art Commission, no policy has been developed regarding the type, placement, and maintenance of public art on City-owned property or at City-owned facilities.

On June 16, 2021, the City Council adopted the Fiscal Year 2021-2022 Budget, which included $25,000 for the Civic Center Art Gallery. The Civic Center Art Gallery is comprised of the firstfloor lobby, second floor hallway, and outside courtyard of City Hall. Due to COVID-19, there has been reduced activity within City Hall, and a need to reconfigure the entryway corridor and elevator lobby of City Hall. The Public Art Commission believed the public would be better served by utilizing these funds for arts to be displayed in the outdoor courtyard and City parks.

On November 8, 2021, the Public Art Commission (Commission) recommended that the City Council repurpose the Civic Center Art Gallery budget to fund temporary public art projects and exhibits to occur during Fiscal Year 2021-2022 in three possible locations:
• City Hall Courtyard (1414 Mission Street);
• Garfield Park (1000 Park Avenue); and/or
• Heritage Park (Mission Street/Meridian Avenue).

Discussion/Analysis
On December 1, 2021, the City Council repurposed the $25,000 budgeted for the Civic Center Art Gallery to fund public art projects and exhibits on City facilities and directed staff to issue a request for proposals (RFP) for art projects for review by the Public Art Commission and approval of projects by the City Council. (See Attachment1). These projects/exhibits would include:
• One (1) large public art project with a budget of $10,000; and • Two (2) public art projects with budgets of $7,500.

The projects would be implemented before the end of the fiscal year and should coincide with the South Pasadena Arts Crawls and/or Eclectic Music Festival to increase viewership. The public art exhibits would be temporary and should be available for view by the public, at a minimum, during regular business hours. The specific locations-- City Hall courtyard, Garfield Park, and/or Heritage Park--will be reviewed by staff to ensure that the selected art project/exhibit does not impede access or pose any safety concerns.

Staff received eight proposals by the January 14, 2022 deadline. (See Attachment 2). Staff reviewed each of the proposals for compliance with the criteria from the RFP including quality of past projects, proposed scope of work, cost estimates, and references. Based on staff’s initial 17 - 2
Review of Public Art Projects and Exhibits
February 16, 2022

275084.1
evaluation all eight of the proposals were complete. The Commission’s evaluation of the proposals was based off of the selection criteria that was included in the RFP.

Public Art Projects and Exhibits Selection Criteria:

1. Quality of Past Projects 50%

2. Proposed Program or Approach to Requested Scope of Work 30%

3. Cost Estimates 15%

4. References 5%
Total 100%
The complete list of proposals (See Attachment 2) include the following:

Artist Proposal Budget
Public Art
Commission
Recommendation

1. Deborah
Aschheim
“Neighbors/Vecinos”
Wall mounted aluminum graphics of local
residents.
$10,000
Recommended for
funding, in an
alternative location.

2. Erik
Benjamins
“South Pasadena Reflexology Walking Path”
Reflexology doormats made of custom ceramic
tile inset into steel trays.
$7,100

3. Helen
Lessick
“The Arbor Baile (The Tree Dance)”
Fabric art sculptures in the form of flamenco
skirts on trees throughout the City
$10,000

4. Jayme
Mazzochi
“I Heart South Pasadena”
Mural or series of posters of hearts depicting
things people love about South Pasadena.
$7,500 Recommended for
funding.

5. Jody Zellen
“Avenue S”
Series of posters with QR codes that direct the
viewer to a website with pandemic animations.
$7,500

6. Marisa
Futernick
“City of Trees”
Posters, banners, or postcards of black and white
photographs of trees around the City, overlaid
with text.
$7,500

7. Pascaline
DoucinDahlke
Sculpture of metal hexagon rings mounted along
a metal post. $10,000

8. Richard
Tucci
Silhouette stencil of a troll holding an ice cream
cone. $7,500 Recommended for funding.
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Review of Public Art Projects and Exhibits
February 16, 2022

275084.1
Currently, there is no public art policy to govern the development of public art in the City to address what kind of art (medium types), placement of the artwork (specific public locations), and duration of display (permanent or temporary). Development of a public art policy will establish goals and provide guidelines on the types of public art that may be displayed throughout the City (e.g., sculpture, graphic arts, performance arts, etc.). The policy will also establish terms and conditions of commissioning art, and how the City can be more art friendly.

Given the limited amount of space for public art on city-owned facilities, a public art policy can also ensure any future public art projects, both commissioned and unsolicited, may reflect the City’s interests towards diversity and inclusivity. It is not proposed that the public art policy address art on private property, and therefore would not preclude the development of or regulate privately funded art on private property. Selection of public art projects cannot occur until a public art policy has been adopted.

Next Steps

1. Staff to develop a Public Art Policy.

2. Public Art Commission to review Policy.

3. Bring Public Art Policy to City Council for adoption.

Fiscal Impact
The 2021-2022 Budget included $25,000 for the Civic Center Art Gallery (101-7010- 7011- 8260-000). On December 1, 2021, the City Council authorized the $25,000 to be repurposed to public art projects and exhibits so there will be no net fiscal impact. Development by staff of a public arts policy is budgeted as departmental budget activities.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, and posting of the same agenda and reports on the City’s website.

Attachments:

1. Request for Proposals - 2021 Public Art Projects

2. Artist Proposals
17 - 4
ATTACHMENT 1
Request for Proposals - 2021 Public Art Projects
17 - 5
1 272265.1
Request for Proposals (RFP) for
Public Art Projects/Exhibits for the
City of South Pasadena
City of South Pasadena Community Development Department Project Manager/Contact: Margaret Lin, [email protected] Summary of Key Dates
RFP Release: December 20, 2021
Submittal of Questions: December 27, 2021
Responses Posted: December 30, 2021
Proposals Due: January 14, 2022, 4:00 PM
SAVE FOR INTERVIEWS: January 18, 2022, 6:30 PM
Award of Project: January 18, 2022*
* Requires Council approval
17 - 6
2 272265.1
December 20, 2021

Request for Proposals (RFP) for Public Art Projects/Exhibits for the City of South Pasadena
The City of South Pasadena (City) is seeking artists and artist teams to produce outdoor public art projects.

RFP Questions
The City invites questions to clarify the project scope, process or other details. Questions and responses will be posted on PlanetBids.

All questions must be submitted through PlanetBids by December 27, 2021. The response document will be posted on PlanetBids by December 30, 2021.

Submission Deadline
All proposals must be provided electronically as one .pdf document and received no later than 4:00 P.M. on January 14, 2022, in order to be considered. Proposals should be uploaded to PlanetBids. Submission of a proposal shall constitute acknowledgement and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.

General Overview:

On October 3, 2018, the City of South Pasadena (City) adopted Resolution No. 7579 declaring the City as a “Creative and Innovative City” and establishing a Public Art Program. The intent is to promote cultural experiences, increase economic development, and enhance the general welfare and quality of life in the community. Consequently, the City established the Civic Center Art Gallery to feature art within City Hall to demonstrate its commitment to provide opportunities for the public to engage with art. For the 2021-2022 fiscal year, in accordance with public health concerns and with the recommendation of the Public Art Commission, arts programming that is regularly held in the Civic Center Art Gallery will now be in the courtyard at City Hall and approved outdoor public spaces throughout South Pasadena.

The City of South Pasadena invites artists and artist teams working in a variety of fields and artistic approaches at all stages of their artistic careers to submit proposals for inclusion for upcoming public art opportunities. Artistic disciplines may include but not be limited to painting, sculpture, mural, illustration, photography, drawing, printmaking, graphic design, new media and digital art, decorative arts, architecturally integrated installations, social practice-based art, environmental, earth art, and performance. Eligible artists selected will produce temporary or permanent public art projects for the 2021-2022 fiscal year with completion of the projects by June 30, 2022.

For this RFP award, eligible artists will be limited to artists that reside or work (primary studio space) located in Los Angeles County. Proposals by South Pasadena artists will be viewed more favorably, as will installations/artwork/projects/exhibits that are of a permanent (long term durability versus for example a one-time performance event). 17 - 7
3 272265.1
The City Council has budgeted a total $25,000 for the 2021-2022 fiscal year to provide three opportunities for public art projects:
 One large public art project with a budget of $10,000  One public art project with a budget of $7,500
 One public art project with a budget of $7,500
Program Scope of Work
 Production of Public Artwork:
o Produce a temporary or permanent outdoor public art project in which the artist or artist team will specify the concept, theme, medium, site, and duration of the project.

A permanent outdoor project is intended to be of a durable nature; a temporary outdoor art projects may be proposed which due to their composition, nature, theme, or subject material may be appropriate for display for a shorter timeframe. As to both permanent or temporary public art projects, the City makes no representation or warranty as to the actual duration that the project will be displayed at the selected location or any other location in the City.
 Project Management:
o Coordination with City Departments to conduct kick-off meeting with applicable staff to discuss program expectations.
o Work with the Public Works Department to identify potential physical improvements to the spaces as appropriate.
o Establish and obtain all of the necessary legal agreements and contracts for procurement of labor and materials to complete the project; execute agreement with City; and provide insurance to City as required under the agreement.  Curating Services:
o Implementation Schedule: Provide an implementation schedule for the 2021-2022 fiscal year to coincide with the South Pasadena Arts Crawl and Eclectic Music Festivals, as applicable.
o Provide an outdoor exhibition or programming for the outdoor public art project in the courtyard at City Hall or approved outdoor public space, as applicable. o Exhibition Installation and Removal:
 Project budget shall include the placement and installation of public art project facilitated by the artist.
 Project budget shall include any necessary repairs/replacement costs following the removal of the public art project facilitated by the artist to return the display site to its original condition.
o Opening Reception and Public Programming:
 Project budget shall include artist organizing and hosting the openings and programming events related to the public art project.
 Artist shall coordinate any press releases (including artist’s social media messaging) with the City’s Public Information Officer
 Artist shall coordinate with the City to feature the artist during City Council Meetings
Project Schedule
17 - 8
4 272265.1
The Public Art Projects/Exhibits should be implemented before the end of the fiscal year (ending on June 30, 2022).

Proposal Requirements
The following information is required for the proposal submission to be considered (please coordinate your proposal submissions with the numbering below):
1) Applicant/Organization/Firm Information: Name, Address, Contact person, Title, Phone Number, and E-mail Address
2) Written and graphic representation of the proposed Public Artwork 3) Written description addressing all other elements of the Program Scope of Work (SOW), including an outlined approach and strategy to complete the SOW elements above. 4) Cost Estimate for the proposed SOW, and any other project-related costs 5) List of 2-3 References regarding production of art projects; please include name, phone number and email of reference
6) Examples of similar past projects or portfolio, including list of art projects and photographs/ documentation
RFP Release Date: December 20, 2021. Proposal are due by via e-mail: January 14, 2022. All proposals in PDF format are to be e-mailed to: [email protected].

Selection Criteria

1. Quality of past projects and ability to deliver project consistent with program Scope of Work (50% of total score)

2. Proposed program and approach to requested scope of work (30% of total score)

3. Costs Estimate (15% of total score)

4. References (5% of total score)
Once qualifications and references will be verified, then , the City will conduct interviews with a selection panel to narrow the field to three artists or teams for selection of contracts for installation of public art projects.

Attachment: Agreement Provisions
17 - 9
5 272265.1
Agreement Provisions:

If awarded, the artist will be required to sign an agreement with the City for the proposed art project/exhibit/performance. The provisions of the agreement may include, but is not limited to, the following provisions:
 Payment Amount
 Term of the Agreement
 Delivery dates/performance criteria
 Ownership of Artwork and Copyrights Waiver of Visual Artist Rights Act (VARA) and California Art Preservation Act (CAPA)
 Compliance with Laws and Regulations
 Indemnification
 Insurance Requirements
17 - 10
ATTACHMENT 2
Artist Proposals
(Click Here)
17 - 11
City of South Pasadena
Item No.

Memo
Date: February 16, 2022
To: The Honorable City Council
Via: Armine Chaparyan, City Manager �
From:

Subject:

Brian Solinsky, Police Chief
Paul Riddle, Fire Chief
Public Safety Biennial Reports
Attached are the 2020 - 2021 South Pasadena Police Department (SPPD) and South Pasadena Fire Department (SPFD) Biennial Reports.

Attachments:

1. 2020 - 2021 South Pasadena Police Department Biennial Report

2. SPPD PowerPoint

3. 2020- 2021 South Pasadena Fire Department Biennial Reports 1 18 - 1
Attachment 1
2020 – 2021 South Pasadena Police Department Biennial Report 18 - 2
South Pasadena Police 2020 - 2021 Biennial Report
18 - 3
South Pasadena Police 2020 - 2021 Biennial Report
2 South Pasadena City Council
18 - 4
South Pasadena Police 2020 - 2021 Biennial Report
3 In 1888, the City of South Pasadena was the
seventh city in Los Angeles County to be
incorporated into the county. South
Pasadena is one of the oldest cities in the Los
Angeles area.

Often called the “City of Trees” because of its
many oak tree lined streets, South Pasadena
is located on the west side of the San Gabriel
Valley and is approximately 3.44 square miles.

The City has a diverse population of about
26,000 residents.

For over 132 years, South Pasadena
continues to be a desirable city to live in. Its
unique small town atmosphere with elegant
craftsman style homes, distinguished schools
and small “mom and pop” operated
businesses make South Pasadena like no
other. In 2014, Sunset Magazine readers
voted South Pasadena as one of the best
suburbs to live in the West.

Adding to its historical attachments and
individuality, South Pasadena is one of the
oldest cities to continue to build its own float
for the annual Rose Parade.

Its distinct community of homes and
businesses easily resemble various cities across
the United States and are often used as
filming locations. Movies such as “Back to the
Future”, “Little Giants”, “Terminator”, “Jurassic
Park”, “Flags of Our Father”, “Pee Wee’s Big
Adventure”, “Ferris Bueller’s Day Off” and
“Halloween” were filmed in South Pasadena.

About South Pasadena
18 - 5
South Pasadena Police 2020 - 2021 Biennial Report
4 After 28 years of service with the City of South Pasadena, I am truly honored and humbled to serve as the Chief of Police. It is my distinct pleasure to share with you the 2020 - 2021 Police Department Biennial Report.

It is of the utmost importance for public service entities to be accountable to the communities they serve. This report provides detailed information regarding the work accomplished by the various units within the Department. Its purpose is to illustrate and highlight the achievements, effectiveness, and efficiency in delivering our services. This report serves as a historical document helping to chart the path forward by documenting our past as we continuously move forward towards a better future. It is a valuable tool to highlight our progress and promote the mission and vision of the Police Department.

The South Pasadena Police Department's mission is to deliver public safety services to our community with the utmost professionalism and integrity. Our vision is to be a community leader by providing exceptional policing services that embody the spirit of community partnerships through responsiveness, accessibility, and transparency in resolving community concerns.

The year brought us many challenges and opportunities as an organization. There is a great deal of learning, change, and innovation occurring throughout the Department. I am excited to see the positive impacts which will take place in the years to come.

Throughout the varied and intense demands, I also want to recognize the hard-working men and women of the Police
Department for their unwavering dedication and loyalty to South Pasadena.

To our community, "thank you" for taking the time to become informed and for reading this compelling report on your Police Department.

Brian Solinsky
Chief of Police
Brian Solinsky
Chief of Police
Chief’s Message
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South Pasadena Police 2020 - 2021 Biennial Report
5 Table of Contents
South Pasadena City Council 2
About South Pasadena 3
Chief’s Message 4
Table of Contents 5
Mission Statement/Core Values 6
Department Diversity 7
Leadership History 8
Command Staff 9
Crime Statistics 10
Use of Force 13
Bias Based Policing 17
Organization Chart 22
New Employees 23
Retirements 23
Promotions 24
New Assignments 24
Resigned 24
Department Overview 25
Lifesaving Incidents 27
Community Outreach Programs 28
West San Gabriel Valley Mental Health
Team
Homeless Outreach Program
Community Programs 30
Anticipating Returning Programs 31
Community Involvement 32
Field Services Division 33
Patrol
Detectives
School Liaison Officer
Crime Analysis/Crime Prevention
Traffic Unit
Foothill Air Support Team
Bike/T3
Support Services Division 38
Support Services Assistant
Police Assistants
Records Bureau
Police Cadet Program
Parking Control
Reserve Program
Volunteers
Technology 43
Training 44
Social Media/E-Policing 45
SPPD in the Community 46
Police Assistant Bayron Salguero 47
In Memory 48
Service Pins 49
Community Appreciation 50
Acknowledgement 51
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South Pasadena Police 2020 - 2021 Biennial Report
6 18 - 8
South Pasadena Police 2020 - 2021 Biennial Report
7 Department Diversity
The make-up of the South Pasadena Police
Department is just as exceptionally diverse as the
City's population. The Department is composed of
both male and female employees from various
ethnic backgrounds.

Sworn personnel make up the largest
demographic of employees. These
individuals are the most visible and
consist of patrol officers, traffic officers,
and detectives.

The Police Department’s ethnic
makeup is incredibly diverse, with
approximately 70% of our
employees coming from a variety
of ethnic backgrounds.
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South Pasadena Police 2020 - 2021 Biennial Report
8 18 - 10
South Pasadena Police 2020 - 2021 Biennial Report
9 18 - 11
South Pasadena Police 2020 - 2021 Biennial Report
10 PART ONE CRIMES
Crime 2020 2021 2020-2021
% Change
Homicide 1 0 -100%
Rape 4 2 -50%
Robbery 17 10 -41%
Assault 66 63 -5%
Burglary - - -
Residential 44 42 -4.5%
Commercial 65 43 -33.8%
Larceny-Theft 429 349 -19%
Stolen Vehicles 92 65 -29%
Arson 4 2 -50%
Total 722 576 -20.2%

CRIME CLEARANCE
2020 2021 2020-2021
% Change
17% 10% -41%
2020 - 2021 Crime Statistics
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South Pasadena Police 2020 - 2021 Biennial Report
11 MOVING CITATIONS
Type of Violation 2020 2021 2020-2021
% Change
Cell phone/Texting 507 906 79%
Speeding 305 408 34%
Stop Sign Violation 226 510 126%

TRAFFIC ACCIDENTS
Traffic Collisions 2020 2021 2020-2021
% Change
Injury 67 91 36%
Injury hit and run 2 2 0%
Non-Injury 217 228 5%
Non-Injury hit and run 65 63 -3%
Fatal 1 0 -100%
Total 352 384 9%

CITATIONS
Citations 2020 2021 2020-2021
% Change
Citations (moving) 1,692 2,556 51%
Parking 4,390 4,687 7%
Others 397 430 8%
Total 6,479 7,673 18%
2020 - 2021 Crime Statistics
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South Pasadena Police 2020 - 2021 Biennial Report
12 ARRESTS
Arrests 2020 2021 2020-2021
% Change
Adult 509 397 -22%
2020 - 2021 Crime Statistics

TOTAL CALLS FOR SERVICE
2020 2021 2020-2021
% Change
Calls for Service Dispatched 26,858 27,339 2%
Total Calls for Service 55,017 54,312 -1%
TOTAL 9-1-1 CALLS
2020 2021 2020-2021
% Change
9-1-1 Calls 6,168 5,909 -4%
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South Pasadena Police 2020 - 2021 Biennial Report
13 Use of Force
Use of Force Reporting & Analysis
The following is a comparison of use of force (UOF) incidents for the past two calendar years. Total UOF comparing 2020 to 2021:

USE OF FORCE 2020 2021
Total Incidents 2 3
Date Time Type of Call Type of Force Used Race Age Gender 5-2-20 0121 hrs. Traffic Stop Pursuit Intervention Hispanic 23 Male 6-9-20 2038 hrs. Disturbance Taser White 28 Male
1/29/21 0946 hrs. Suspicious
Person
Physical Force Hispanic 37 Male
7/18/21 2216 hrs. Domestic
Violence
Control Hold White 69 Male
10/28/21 2023 hrs. Home Invasion
Robbery
Control Hold Asian 34 Female
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South Pasadena Police 2020 - 2021 Biennial Report
14 Use of Force
2021 Use of Force Incidents by Race and Gender
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South Pasadena Police 2020 - 2021 Biennial Report
15 Use of Force
2020 - 2021
Physical Force/Canine/Firearm/Baton/Taser/Pepper Spray/40 MM/ PIT Maneuver/Control Hold/Use of Force by Vehicle
Type of Force Used 2020 2021
Physical Force 0 1
Canine 0 0
Firearm 0 0
Baton 0 0
Taser 1 0
Pepper Spray 0 0
40 mm 0 0
PIT Maneuver 1 0
Control Hold 0 2
Use of Force Trends
In 2021 the South Pasadena Police Department had three incidents involving the use of force.

The use of force data does reveal a pattern or a trend of subjects physically resisting. All three incidents were justified and determined to be within policy. South Pasadena police officers continue to exercise restraint when dealing with combative subjects, and the Department continually emphasizes the importance of de-escalation techniques.

Use of Force Training Points

1. Officers were dispatched to look for a suspicious person where the suspect was seen pulling on car handles to parked vehicles. The first officer on-scene located the suspect and instructed him to stop. The suspect ignored the officer’s commands and quickly walked away. The officer, believing a crime had been committed, grabbed the suspect's arm to detain him. The suspect attempted to pull away and raised his hand towards the officer. Believing he would be punched, the officer performed a leg sweep, kicking the suspect's front leg out from under him, causing the offender to lose balance. After falling, the suspect stood back up and held onto a telephone pole to prevent the officer from taking him into custody. Two additional officers arrived moments later to assist. After a brief struggle, the officers were able to handcuff the suspect and take him into custody.

As a training point, it was recommended officers wait for additional backup and resources before confronting and detaining an uncooperative suspect. 18 - 17
South Pasadena Police 2020 - 2021 Biennial Report
16 Use of Force

2. Officers were dispatched to a report of domestic violence. The first arriving officer observed an open front door into the residence. The officer could clearly see the arguing couple standing inside the home. One spouse instructed the officer not to come inside without a warrant, while the other spouse told the officer to enter and arrest the aggressor. The officer entered and placed his hand around the suspect’s arm to direct him outside. Two additional officers arrived and assisted in getting the suspect, who was agitated and resisting, outside. The suspect hit his forehead against the doorframe during the struggle, causing a small laceration. Paramedics arrived on the scene and treated the suspect for his injury. As a training point, it was recommended officers wait for sufficient backup before physically making contact with a subject. A safer alternative would have been to have the cooperative spouse exit the residence and wait for more officers to assist with the uncooperative subject.

3. Officers were dispatched to a neighboring city to assist with a violent in-progress robbery. When the first South Pasadena officer arrived on the scene, he was assigned to watch the front door and directed to detain anyone who came out from the residence. As the officer took his position, he observed a subject exit the front door in a rapid manner. The officer immediately radioed for backup and gave verbal commands for the suspect to surrender by lying on the ground. As additional officers arrived, the officer grabbed the suspect’s arm. At this point, the suspect attempted to break free and run back inside the residence. The additional officers assisted and prevented the suspect from fleeing. The officer took the necessary steps to take the subject into custody by having the assistance of another officer and using the least amount of force necessary to detain the subject.
2020 (59,020 Calls for Service)
T-Stop/Failure to yield / Use of force by vehicle
Subject causing a Disturbance / Taser
2021 (54,312 Calls of Service)
Suspicious Person / Physical force
Domestic Violence / Control hold
Home Invasion Robbery-Outside Agency Assist/ Control hold 18 - 18
South Pasadena Police 2020 - 2021 Biennial Report
17 Bias-Based Policing
The South Pasadena Police Department (SPPD) conducts an annual review of its commitment to policing, ensuring that is fair and objective. This report includes public concerns and complaints delivered to the Chief of Police. This report will assist to identify any changes in training or operations that should be made to improve service.
 Penal Code 13519.6
 In March of 2021, all officers, dispatchers, and parking control officers attended and completed the Museum of Tolerance’s Hate Crimes Courses for California agencies.

Utilizing real-life scenarios, participants discussed the unique dynamics of hate crimes. Participants identified common dynamics of hate crime victims and strategies for conducting effective interviews. The participants also learned about the origins of hate and an overview of various hate groups. They discussed investigative techniques, evidence collection, report writing and documentation, and the impact of hate crimes on the community.
 Changes to training or operations: N/A
 Roll Call Training & Training Monitors
 Each Police Department shift reviewed and discussed the Department’s Bias-Based Policing Police 401.
 In April 2021, training monitors were installed in common area of the Department. These monitors display a variety of Department policy and procedures that include Bias-Based Policing 401.
 Changes to training or operations: In December 2021, The Department’s Bias-Based Policing Policy was updated to include section 401.4.2:
401.4.2 REPORTING OF STOPS
Unless an exception applies under 11 CCR 999.227, an officer conducting a stop of a person shall collect the data elements required by 11 CCR 999.226 for every person stopped and prepare a stop data report. When multiple officers conduct a stop, the officer with the highest level of engagement with the person shall collect the data elements and prepare the report (11 CCR 999.227).

If multiple agencies are involved in a stop and the South Pasadena Police Department is the primary agency, the South Pasadena Police Department officer shall collect the data elements and prepare the stop data report (11 CCR 999.227).

The stop data report should be completed by the end of the officer’s shift or as soon as practicable (11 CCR 999.227).
 South Pasadena Police Department Hate Crime Policy:
 319.5 TRAINING
All members of this Department will receive POST-approved training on hate crime recognition and investigation as provided by Penal Code § 13519.6. Training should include (Penal Code § 422.87):
a). Recognition of bias motivators such as ranges of attitudes and perceptions toward a specific characteristic or group, including disability and gender biases. 18 - 19
South Pasadena Police 2020 - 2021 Biennial Report
18 b). Accurate reporting by officers, including information on the general underreporting of hate crimes.
c). Distribution of hate crime brochures: hate crime report checklist and victim of hate crime brochures were made available for officers.
 AB 953 RIPA Stop Data
 In order to comply with the Racial and Identity Profiling Act (RIPA), also known as Assembly Bill 953, the department began collecting stop data on January 1st, 2022.  The State mandated data collection program requires the collection of certain stop data related to detentions, searches, and complaints. The department is required to submit its first report on April 23rd, 2023, and annually thereafter.  Information recorded includes:
 Stop information: Date, time, duration, location, reason, call for service or selfinitiated, actions taken, contraband or property seized, result.  Perception: Perceived race/ethnicity, age, gender, LGBT, English fluency, disability.  Officer: years of experience and type of assignment
 The purpose of RIPA is to analyze data related to stops/complaints of racial/identity profiling. With the data collected the Department of Justice (DOJ) will work with Law Enforcement agencies to review racial/identity profiling practices and policies. Data collected will be posted and available to the public on the DOJ website annually with stats and recommendations. Officers’ unique identifying numbers will not be published.  Members shall enter all stop data into the Stop Data Collection System (SDCS) prior to end of their shift, unless exigent circumstances prevent entry, in which case officers shall enter data by the end of their next shift.
 RIPA information cards will be issued to all officers for gathering necessary information on stops. The cards will be given to the Records Department for data entry. Officers will be required to enter their own stops when the vehicles are outfitted with Mobile Data Computers (MDCs) early next year. Members will then access the SDCS web portal via the icon located on station computers and vehicle MDCs.
 If the SDCS system becomes inaccessible, personnel shall utilize the linked form to retain stop data for entry upon restoration of the SDCS system. The “Stop Data Collection Form” is authorized for destruction upon successful data upload into SDCS.  Police Reform
 In 2020, policies were reviewed and revised concerning carotid restraint and the use of force based on community input of “8 can’t wait.”
 No additional changes since 2020
 Complaints
 The department did not receive any written or verbal Bias based Policing complaints in 2021.

Bias-Based Policing
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South Pasadena Police 2020 - 2021 Biennial Report
19 Bias-Based Policing
The following charts and graphs depict the overall population of South Pasadena and the adult and juvenile arrest statistical data for the 2021 calendar year by ethnicity. The data was prepared using population information from the American Community Survey from the U.S. Census Bureau dated July 1, 2021.

Ethnicity/Race Number Population
Hispanic 4,984 18.50%
White 14,953 42.70%
Asian 8,217 30.50%
Black 969 3.60%
Other 1,266 4.7%
Total 26,943 100%
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South Pasadena Police 2020 - 2021 Biennial Report
20 Bias-Based Policing
Ethnicity/Race Arrests Percentage of Arrests Population Hispanic 233 35.9% 18.5%
White 321 49.4% 42.7%
Asian 32 4.9% 30.5%
Black 64 9.9% 3.6%
Other* 0 0% 4.7%
Total 650 100% 95.3%
Ethnicity/Race Arrests Percentage of Arrests Population Hispanic 3 33.3% 18.5%
White 4 44.4% 42.7%
Asian 0 0% 30.5%
Black 2 22.2% 3.6%
Other* 0 0% 4.7%
Total 9 100% 95.3%
* Our computer system does not include Native Americans and two or more races in our demographics. 18 - 22
South Pasadena Police 2020 - 2021 Biennial Report
21 Bias-Based Policing
Race Population 2020
Arrests
2021
Arrests
Increase/Decrease % Change
Hispanic 18.5% 279 233 46 -16.5%
White 42.7% 119 321 202 169.7%
Asian 30.50% 28 32 4 14.3%
Black 3.60% 75 64 11 -14.7%
Other 4.7% 0 0 0 0%
Total 100% 501 650 149 29.7%
Race Population 2020
Arrests
2021
Arrests
Increase/Decrease % Change
Hispanic 18.5% 16 3 13 -81.3%
White 42.7% 3 4 1 33.3%
Asian 30.50% 1 0 1 -100%
Black 3.60% 3 2 1 -33.3%
Other 4.7% 0 0 0 0
Total 100% 23 9 14 -60.9%
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South Pasadena Police 2020 - 2021 Biennial Report
22 Chief of Police
Support Services
Lieutenant
Volunteers
Field Services
Lieutenant

PATROL SHIFTS
Team 1
 Sergeant (vacant)
 Corporal (1)
 Officers (4)
Team 2
 Sergeant (1)
 Corporal (vacant)
 Officers (4)
Team 3
 Sergeant (1)
 Corporal (1)
 Officers (3)
Team 4
 Sergeant (1)
 Corporal (1)
 Officers (3)
Traffic Unit
 Corporal (1)
 Officers (2)
Management Analyst
Police Assistants
Cadets
Parking Control
Records Clerks
Support Services
Assistant
Detective Bureau
 Sergeant (1)
 Corporal (1)
 Detectives (2)
 School Liaison Officer (1)
 Crime Analysis/Crime
Prevention (1)
 Arson Investigator (1)
South Pasadena Fire Dept.
2021 STAFFING
Sworn Officers - (33)
Full-Time Civilian - (16)
Part-Time Civilian - (4)
Reserve Officers - (4)
Volunteers - (2)
Organizational Chart
Reserves
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South Pasadena Police 2020 - 2021 Biennial Report
23 Ederson Gramajo
Police Officer
2020
Esther Delinko
Administrative Secretary
40 years
Peggy Grangetto
Support Services Assistant
35 years
New Employees
Retirements
Jim Valencia
Sergeant
30 years
Alison Wehrle
Management Analyst
2021
Nick Godoy
Police Recruit
2021
Dan Bricker
Chaplain
19 Years
Christina Roppo
Police Officer
2020
Nelly Ochoa
Records Clerk
2021
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South Pasadena Police 2020 - 2021 Biennial Report
24 Jeanette Zavala
Support Services Assistant
Mike Sanchez
Motor Officer
Resigned
Craig Phillips
Detective Corporal
Tyler Borrello
Detective/School Liaison Officer
Ryan Hang
Detective
Andy Dubois
Corporal
Gilbert Carrillo
Corporal
New Assignments
Promotions
Christina Roppo
Traffic Officer
Katie Ruvalcaba
Police Cadet
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South Pasadena Police 2020 - 2021 Biennial Report
25 The South Pasadena Police Department is comprised of 33 sworn officers, 16 non-sworn employees, four part-time employees, two volunteers, and four reserve officers that provide law enforcement services to the City’s residents and businesses 24-hours a day, 365 days a year.

The Department is divided into two divisions: Field
Services and Support Services, with a Lieutenant
supervising each division.

School Crossing Guards and Animal Control Services are contracted to outside companies. A Los Angeles County Mental Health Clinician is embedded within the Department to provide aid on mental health related-calls. This program is called the West San Gabriel Valley Mental Health Evaluation Team and includes partnership with the cities of Arcadia, Irwindale, and Monrovia.

The Police Department participates in a “Mutual-Aid” program with neighboring agencies. ”Mutual -Aid” is a shared resource of both police and fire services between different cities within the San Gabriel Valley. Officers and firefighters can respond to assist neighboring cities in case of emergencies.

The Police Department operates on a community-based
policing philosophy. Through a combination of efforts
between the police, residents, and businesses, we assist one another to ultimately reduce crime. This philosophy allows officers to be part of and interact with the community.

With residents working and staying at home, the usual
commuter traffic congestion was non-existent through the city. Overnight parking was exempted to help residents
during the first three months of the Safer-at-Home order.

During these first three months, citations were at an all time low. In April, only one citation and 66 parking citations were issued.

Detectives filed cases electronically with the district attorney’s office to promote safe social distancing at court, and arraignments were done
remotely.

To help residents who were staying at home, overnight
parking restrictions were temporarily suspended.

Residents and local organizations supported their police and fire departments by donating much needed Personal
Protection Equipment (i.e., face masks and nitrile
gloves). With strict safety restrictions in place, the Police Department continued to provide safety and service to
the community of South Pasadena.

Department Overview
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South Pasadena Police 2020 - 2021 Biennial Report
26 To ensure the safety of community members, the South Pasadena Police Department along with other San Gabriel Valley agencies assisted with security at Cal State Los Angeles’ COVID-19 vaccination site.

The Police Department worked closely with the City Council and the Public Safety Commission in areas of mutual benefit to address the current public and social issues facing cities nationwide.

Although, during 2020 many city events were cancelled, while others were switched to virtual format. In 2021, as COVID-19 restrictions lifted, city events were slowly brought back and was met with great support from the community.

One of the most successful event held in 2021 was our first “Catalytic Converter Etching Program”. To help combat
the rise of catalytic converter thefts, the Police Department partnered with Larry’s Union Service to engrave vehicle license plate numbers onto the catalytic converter for free.

The event was so successful that all reservations were
filled within four hours.

A cherished experience, serving holiday lunches to the
senior community was also continued in 2021. The South
Pasadena Police Officers’ Association helped fund the event, showing their commitment to the community.

To help show support to the commercial district, Chief Solinsky and officers visited several local businesses to talk about issues specific to this portion of the community.

Department Overview
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South Pasadena Police 2020 - 2021 Biennial Report
27 Lifesaving Incidents
Officers are often the first on scene when 9-1-1 is called. Officers must use their training to assess the situation and render the appropriate aid quickly. In 2021, there were several incidents where officers used their skills and training to save a person’s life.

INCIDENT DATE: MAY 6, 2021
Detectives Tyler Borrello and Ryan Hang were conducting surveillance on a sexual assault suspect in Los Angeles. While watching, Detective Borrello's attention was drawn to an unrelated vehicle parked nearby. The vehicle was occupied by a male and female, who were talking with another male that was standing outside. As he watched, Detective Borrello witnessed the male outside the vehicle lunge into the car and begin assaulting the female, striking and stabbing her repeatedly with a screwdriver. Without hesitation, Detective Borrello ran to aid the victim and intervene. As he got closer to the car, Detective Borrello saw the male suspect lying on top of the victim, continuing to stab her. Detective Borrello immediately advanced on the attacker and was able to take him into custody. During this life-threatening situation, Detective Borrello was able to take charge and stop an attack without the use of deadly force. The female victim suffered multiple stab wounds on her face, head, and body, ultimately recovering from her injuries. The original sexual assault suspect the detectives were initially investigating came outside to observe the commotion and was also arrested without incident.

INCIDENT DATE: JUNE 15, 2021
On June 15, 2021, Officers Pech and Calderon responded to the Gold Line platform regarding a male passenger that had ingested fentanyl and suffered a cardiac emergency. Upon arrival, officers saw a witness performing CPR on the unresponsive male. Officers immediately took over medical aid, administering a dose of Narcan to counter the effects of fentanyl. Officers monitored the male’s vital signs and provided additional first aid until paramedics arrived. By the time fire personnel arrived, the male had begun to breathe on his own and regain consciousness.

INCIDENT DATE: JUNE 28, 2021
On June 28, 2021, Officers Pech and Calderon responded to a 9-1-1 call of an unconscious female that had difficulty breathing inside a residence. Officers arrived within a minute and found the unconscious female lying on the kitchen floor. The officers learned the unconscious female had ingested Oxycodone that was possibly laced with fentanyl. The officers immediately administered a dose of Narcan to counter the effects of the fentanyl while monitoring the female’s vital signs and providing additional first aid. Within a short time, the female regained consciousness and was able to walk to the ambulance.

INCIDENT DATE: AUGUST 9, 2021
On August 9, 2021, Officer Burgos responded to an unconscious male that had ingested an opiate.

Upon arrival, Officer Burgos saw the unconscious male lying on the floor and was displaying cyanosis from a lack of oxygen. Officer Burgos immediately administered two doses of Narcan.

South Pasadena Fire Department arrived shortly after to take over life-saving measures. Before reaching the ambulance, the male regained consciousness and was talking with rescuers. 18 - 29
South Pasadena Police 2020 - 2021 Biennial Report
28 Community Outreach Programs
West San Gabriel Mental Health Evaluation Team
The South Pasadena, Arcadia, Irwindale, and Monrovia
Police Departments partnered with the Los Angeles County Department of Mental Health and formed a mobile Mental
Health Evaluation Team.

The program provides a Mental Health Clinician who partners with a police officer when responding to calls for service regarding mental health crisis. The Clinician can provide immediate evaluations, interventions, obtain services at facilities, process mental health holds and administer follow-up services and support.

Homeless Outreach
The "Homeless Outreach Program" (HOPE) was developed inhouse to address the City's unhoused population. The HOPE program works with the Los Angeles County Department of Mental Health, Pasadena Union Station, Los Angeles Homeless Authority, faith-based groups, the Shower of Hope, and grassroots
organizations to help the unhoused with needed resources as well as COVID-19 supplies (mask, hand sanitizer).

Many private organizations contribute to the HOPE program by donating clothing to help the unhoused. The South Pasadena Police Officers' Association provides a monetary donation to the Holy Family Giving Bank that provides food to needy families and the unhoused. Holy Family Catholic Church provides food and cosponsors the "Shower of Hope," which offers free showers for the unhoused. The group "You Are Essential" donated care packages that contained hygiene kits. The donated items are distributed to the unhoused by police officers. The HOPE program is staffed by department personnel as a collateral duty.

Success Story
The HOPE team contacted two unhoused individuals living on the streets. Upon learning the woman was eight months pregnant and needed prenatal care, officers and Union Station of Pasadena provided resources for medical attention and housing.
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South Pasadena Police 2020 - 2021 Biennial Report
29 The new family of 3 (Mom, Dad, and Baby) later returned to the police station to thank the officers and show their support in ending the cycle of homelessness. The family has since regained their footing with permanent housing and the father has obtained employment. The mother has been working with the Foothill Workforce Development Board to obtain valuable skills for employment.

The Department continued its participation with the “Homeless Outreach Services Team” (HOST). This is a regional program partners with South Pasadena partnering with San Gabriel, San Marino, Alhambra, and Monterey Park Police Departments to form a coalition of officers that patrol each participating city to assist the unhoused. HOST is funded by Los Angeles County’s Measure H initiative, which provides resources, care packages, and assistance to the homeless population.

Throughout the COVID-19 pandemic, officers have distributed face masks to the homeless and worked with the Pasadena Union Station and the Los Angeles Homeless Authority to assist the homeless in finding temporary housing with “Project Room Key”.

Chief Solinsky, Lieutenant Robledo, Management Analyst Wehrle and Mayor Cacciotti helped provide Thanksgiving meals to families in need. The Pasadena Union Station Homeless
Services hosted the event.

Community Outreach Programs
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South Pasadena Police 2020 - 2021 Biennial Report
30 Community Programs
Community programs are an excellent way to engage with residents and businesses. Each program was developed for a specific need within the community. Many of our successful programs, such as the Woman’s Self-Defense Class and the Teen and Citizen’s Academy, were cancelled in light of the pandemic due to the safety precautions for staff and community members but will return when it’s safe considering health and safety protocols. Other programs were offered in a modified setting to comply with health regulations.

Project Lifesaver Spark of Love Toy Drive Operation Chill “Justice” Mascot Ring Public Safety Service Catalytic Converter Etching Event
Prescription Drug
Take Back
National Night Out Secure the Call
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South Pasadena Police 2020 - 2021 Biennial Report
31 Anticipating Returning Community Programs
We eagerly await the opportunity to invite the community back to participate in a number of our successful community programs once it is safe to do so in light of the pandemic.

Coffee with a Cop
Fourth of July Parade Walk Special Olympics Torch Run
Community Presentations
Community Visits
Farmer’s Market
Citizen’s Academy
In person Neighborhood
Watch Meetings
Woman’s Self-Defense
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South Pasadena Police 2020 - 2021 Biennial Report
32 Each year, the South Pasadena Police Officers’ Association (SPPOA), which represents fulltime employees, participates in community and charitable events to show their support the City or special causes. As with many of the community programs, the COVID-19 pandemic forced the cancellation of several events.

Community Involvement
Serving Holiday
Lunch to Seniors
Pink Patch Project High School
Scholarship
No Shave November Foothill Air Support
Toy Drive
US Police & Fire
Games
California Police Chiefs MADD Award
Executive Leadership Institute
Sherman Block
Leadership Institute
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South Pasadena Police 2020 - 2021 Biennial Report
33 Lieutenant Shannon Robledo supervises the Field Services Division, which is the most visible part of the Department.

The mission of the Field Services Division is to ensure the safety of residents, businesses, and visitors to the City by responding to calls, proactive policing, and community involvement.

The Field Services Division includes Patrol, Detective Bureau, Traffic Unit, Foothill Air Support Team and the Bicycle/T3 Unit.

Patrol
Patrol is the “core” and largest unit within the
South Pasadena Police Department, with a third of
the employees assigned to it. A patrol shift
consists of a Sergeant, Corporal, 3-4 Police
Officers, and 1-2 Police Assistants.

Patrol officers provide many services during their
12-hour shifts, such as responding to calls for
service, providing extra patrols, traffic
enforcement, and self-initiated proactive policing.

Additionally, they attend community events,
conduct preliminary investigation of crimes and
traffic accidents, write reports, collect evidence,
and process and transport arrestees.

With officers continuously patrolling the city, they
can respond to a life threatening call more
efficiently, usually within a few minutes. Because
they are the first to arrive at a life-threatening call, officers must know basic first-aid, trauma wound
management, and CPR. In 2021, there were
several incidents where officers quick response
time and training in the use of Narcan saved a
person’s life.

At the beginning of the COVID-19 pandemic,
officers were immediately issued Personal
Protective Equipment, which included nitrile
gloves, glasses, gowns and the mandatory
wearing of face masks was implemented.

FIELD SERVICES DIVISION
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South Pasadena Police 2020 - 2021 Biennial Report
34 FIELD SERVICES DIVISION - Patrol Operations Detective Bureau The Detective Bureau conducts follow-up
investigations on felony, misdemeanor, and
juvenile crimes as well as missing persons
cases. The Detective Bureau is also
responsible for the School Resource Liaison
Officer Program, crime analysis, crime
prevention, and arson investigations.

Detectives may assist patrol to supplement
staffing during an emergency, conduct
surveillance, and serve arrest or search
warrants. They also process and manage
digital evidence from video and surveillance
cameras.

The Detective Bureau is staffed by a sergeant,
a corporal, and four detectives. One detective is
also assigned collateral duties as the School
Liaison Officer, while another has collateral
duties as the Crime Analyst and Crime
Prevention Officer. An administrative cadet and
an Arson Investigator from the Fire Department
also supplement the Detective Bureau.

Detectives work closely with the Records Unit
to prepare cases for filing with the Los Angeles
County District Attorney’s Office. In addition,
detectives serve warrants and conduct safety
presentations to organizations on identity theft
and fraud.

At the onslaught of the COVID-19 pandemic,
the District Attorney’s Office developed an
electronic filing system for criminal cases to
enhance health and safety measures in
addition to reducing the court backlog.

Detectives worked promptly to learn the
system and implement the program, increasing
the unit’s efficiency.
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South Pasadena Police 2020 - 2021 Biennial Report
35 Detective Borrello is the School Liaison Officer (SLO). His primary duties include investigating juvenile cases and working as a liaison with the City’s schools. He mentors students, attends the School Attendance Review Boards, assemblies, rallies, and schools’ sporting events.

The SLO is an important program, fostering a positive relationship between officers, students, and young children. The presence of an officer on school campuses reinforces safety for the students within the City. Moreover the SLO conducts safety presentations to the schools.

With students on distance learning for the majority of 2020, the SLO participated in virtual assemblies with the schools.

Crime Analysis/Crime Prevention
A detective staffs the crime analysis and crime prevention position as a collateral duty in addition to the criminal cases he is responsible for investigating.

Crime Analysis involves the review of crime reports to examine and identify patterns or trends.

Identifying specific patterns or trends can help direct patrol officers to problem areas or aid in locating a wanted suspect.

Crime Prevention is a proactive outreach program that
works with the community to help educate residents and
businesses on how to actively prevent crime. Crime
Prevention conducts safety presentations to
organizations and coordinates the Neighborhood Watch
Program. Neighborhood Watch Meetings were held
virtually throughout the year.

SLO Detective Borrello conducting a virtual meeting with Monterey Hills School Principal Laurie Narro.

School Liaison Officer
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South Pasadena Police 2020 - 2021 Biennial Report
36 Foothill Air Support Team
Established in 1999 as a regional air support program
between small neighboring cities in the San Gabriel
Valley, the Foothill Air Support Team (FAST) provides
air service for the cities of Alhambra, Arcadia, Covina, Glendora, La Verne, Monrovia, Pasadena, Pomona,
San Marino, Sierra Madre, and South Pasadena.

Each participating agency in FAST provides one
officer as a Tactical Flight Officer (TFO) who
undergoes a grueling 160 hours of training. The TFO
is responsibilities include monitoring radio calls for
assistance from 11 different cities, coordinating
resources, and directing patrol officers at crime
scenes.

Traffic Unit
The Traffic Unit was restructured in 2020 to meet the City's growing needs. It currently consists of a corporal and two officers.

The responsibilities of the Traffic Unit include traffic enforcement, community education, and collision investigation. Traffic enforcement and education aim to encourage motorists,
bicyclists, and pedestrians to voluntarily comply with city ordinances and the California Vehicle Code to save lives, reduce collisions, and prevent economic loss.

The goals of the Traffic Unit are accomplished using the 5 E's. Engineering, Enforcement, Education, Emergency
Response, and Emerging Technologies.

The Traffic Unit coordinates DUI Sobriety Checkpoints, DUI Saturation Patrols, and targeted vehicle code enforcement operations in partnership with the California Office of Traffic Safety, National Highway Traffic Safety Administration, and local law enforcement agencies.

The Traffic Unit utilizes electronic survey tools and three-dimensional computer software to reconstruct fatal accident scenes as part of collision investigations. These tools are used to create the factual diagram required for fatal collision reports. 18 - 38
South Pasadena Police 2020 - 2021 Biennial Report
37 Bicycle/T3 Unit
The Bicycle and T3 Unit is staffed by full-time and reserve officers as collateral duty in addition to their regular assignment. The Department has traditional two-wheeled bicycles and electric bicycles. The T3's are electrically powered three-wheeled vehicles.

The bicycles and T3's are used for patrol, crime suppression, and public events. Their ability to move quietly, especially at night, make them ideal for directed enforcement operations. 18 - 39
South Pasadena Police 2020 - 2021 Biennial Report
38 SUPPORT SERVICES DIVISION
Lieutenant Tom Jacobs supervises the Support Services Division, which is composed solely of non-sworn personnel.

The Administrative Services Section is responsible for office and fleet management, station maintenance, and evidence control. In addition, they also ensure compliance with current laws, department policies, procedures, training and supervise the recruitment and hiring of new employees.

The Support Services Division is comprised of communications (dispatch), records, parking enforcement, reserve officers, cadets, and volunteers.

Support Services provides technical support while working closely with the City's Information Technology team to ensure proper maintenance and upgrades to the servers, computers, and phone systems.

Support Services Assistant
The Support Services Assistant (SSA) is staffed by one non-sworn, full-time employee with three critical administrative duties: Recruitment, Training and Property/Evidence.

Recruitment – The SSA works with the City's Human Resources Department, recruiting and processing police department applicants. The SSA administrators written and physical fitness exams, coordinates the background investigations, interviews, psychological and medical testing.

Property/Evidence – A significant role for the
SSA is managing all evidence and found
property. The proper management of
evidence is critical for the appropriate
chain-of-custody process. This includes
receiving, processing, storing, and
releasing property or evidence and
disposing of narcotics and unclaimed
property. The SSA ensures that narcotics
are properly stored and sent to the Crime
Lab for testing.

Training – The SSA ensures that all
employees are current with all mandated
training in accordance with the California State Peace Officer Standards and Training (POST).
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South Pasadena Police 2020 - 2021 Biennial Report
39 Police Assistants
Police assistants are non-sworn, full-time employees and are at the heart of the police department. Their primary responsibilities are "dispatchers." They process vital
communications between officers in the field, the police station, and the public. Police assistants receive
incoming telephone calls for service, including 911
emergency calls for both police and fire. Calls for fire service are transferred to a centralized fire dispatch
center in Glendale that coordinates several fire
departments in the San Gabriel Valley.

Police assistants are trained in first-aid and CPR and
must work well under immense pressure. They must
quickly determine the nature of calls and prioritize
various types of emergency and non-emergency calls
while ensuring the appropriate resources are
dispatched. When answering calls for service, police
assistants must quickly obtain facts while keeping the
caller calm, sending officers, and relaying pertinent
information to responders.

While inside the dispatch center, police assistants monitor City Hall, the police station, and the jail holding area through surveillance cameras. They enter all data related to calls for service into the Computer Aided Dispatch (CAD) and Records Management System (RMS). The dispatch center can accommodate up to three police assistants, with each work station containing five computer monitors that display CAD, RMS, and other various computer programs. Police assistants also assist with custody duties involving female arrestees.
5,909
911 Calls Answered
54,312
Total Calls for Service
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South Pasadena Police 2020 - 2021 Biennial Report
40 Records Bureau
The Records Bureau is comprised of four clerks who
are non-sworn, full-time employees and are also
assisted by cadets.

The Records Bureau provides a wide variety of
administrative duties that is critical for the
Department's infrastructure.

The Records Bureau maintains and archives all
police reports. To keep accurate accounts and
security of each report, clerks scan all documents,
including photographs, which are stored digitally in a secured server. Clerks also provide customer assistance at the front counter, aid in fingerprinting service to the public, process all vehicle parkingrelated matters, maintain the overnight parking machine in the lobby, and coordinate hearings for contested citations.

Additionally, each clerk has a specific responsibility that they specialize in. These duties include working with the Detective Bureau to process paperwork for cases to be filed with the District Attorney's Office, processing subpoenas, citations, and fulfilling public requests for police reports received over the counter, phone, or online. Clerks process discovery motions (requests made from the district attorney’s office to obtain reports, photos, 9-1-1 calls, body worn cameras, etc. for court), answer the general business line to the police department during regular business hours, handle payroll for police employees, reconcile revenues from paid citations and parking permits, and process Public Records Act Requests.
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South Pasadena Police 2020 - 2021 Biennial Report
41 Parking Control
Parking control officers enforce parking laws and
issue parking citations. They also coordinate
towing services, monitor vehicles for 72-hour
violations, help with traffic control, enforce time
zone and overnight parking violations.

During the relaxation of the overnight parking
restrictions due to the COVID-19 pandemic,
parking control officers stayed productive,
assisting officers with extra patrols throughout
the City, schools, parks, and Caltrans-owned
homes.

Police Cadet Program
The Police Cadet Program offers young adults
an opportunity to experience police work as a
potential career. Six part-time cadets currently
assist the Department in clerical and fieldwork.

Cadets may be assigned to the Records
Department or Detective Bureau.

Duties in the Records Department include taking
reports, answering questions from the general
public, filing, and assisting residents with parking
permits and citations. Fieldwork consists of
vehicle maintenance, delivering court
documents, delivering evidence to crime labs,
traffic control, parking enforcement, and radar
trailer deployment. A cadet assigned to the
Detective Bureau assists detectives with crime
statistics and evidence processing.
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South Pasadena Police 2020 - 2021 Biennial Report
42 Dr. Nicholas Greco has been a volunteer for six years and is the Medical Director for the Department’s Tactical Combat Casualty Care program (TCCC). TCCC is pre-hospital trauma care in an austere environment and is taught to all officers as well as to neighboring agencies.

Dr. Greco is a full-time emergency room physician at Huntington Memorial Hospital and at Los Angeles County USC Medical Center.

Dan Bricker and Sam Park are the chaplains for the Department and provide support to all police employees. Both Chaplains ride patrol with police officers and assist the public when sensitive or emotional events occur. The chaplains also help during local events presenting invocations. Dan Bricker has been volunteering with the Department for 19 years and teaches at Azusa Pacific University. Sam Park has been volunteering for one year and is the lead pastor at ReNew United Methodist Church in South Pasadena.

Volunteers
Three volunteers assists the South Pasadena Police Department with their technical skills.

Reserve Program
Established in 1942, the South Pasadena Police
Reserve Program is California's second-oldest
reserve organization. Reserves officers are sworn
officers that volunteer their time to the City. Since
the program's inception, these officers have
volunteered over 500,000 hours of service to the
City of South Pasadena.

While on-duty, reserve officers perform the same
duties as full-time officers and are required to
complete the same training.

Dr. Nicholas Greco
Physician
Dan Bricker
Chaplain
Sam Park
Chaplain
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South Pasadena Police 2020 - 2021 Biennial Report
43 Technology
The Police Department uses technology to maintain accountability with the public and adherence to Department guidelines. Since 2008, the Department has provided body-worn cameras to all officers and now issues them to parking control officers.

Patrol vehicles are equipped with Automated License Plate Recognition (ALPR) cameras that help locate vehicles used in crimes. ALPR cameras captures images of license plates and through software, compares the information against other databases such as stolen vehicles.

A tablet containing the Purple Communication Software is utilized in the field for officers to connect with a live interpreter for communicating with the hearing impaired and deaf. In 2021, the department acquired Video Remote Interpreting (VRI) software. VRI is an on-demand service that supports over 300 languages, utilizing live interpreters to communicate between non-English speakers and first responders.

Small GPS trackers are placed inside parcel packages to combat package thefts. The package containing the GPS is placed on front porches. Once the item is taken, the GPS is activated, sending a signal that can be tracked by dispatch. Officers can be directed to the location with precise coordinates.
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South Pasadena Police 2020 - 2021 Biennial Report
44 Training
Each police employee receives continuous training
throughout the year. While some training is mandated, the Department also offers specialized training to interested employees to enhance skills or meet certain needs within the community.

New employees must pass a strict field training program before performing as solo police officers. Employees
assigned to a specialized unit must also pass additional training specific to their assignment and role.

All police employees receive updates on policy and
procedures, receiving annual training on required
perishable skills such as arrest and control, firearms, defensive driving, communications, and de-escalation
techniques. All employees receive training on deescalation techniques, mental health awareness, implicit bias, and racial profiling.

Training is often conducted with neighboring agencies to learn standardized procedures and provide consistency
when responding to mutual aid requests.

Each officer is trained in CPR and first-aid, including Naloxone (Narcan).

Narcan is used as an emergency treatment medication for known or suspected opioid overdose. Several lives have been saved since the implementation of the program.
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South Pasadena Police 2020 - 2021 Biennial Report
45 Social Media/E-Policing
Social media and E-Policing resources allow the Department to interact and offer services to the community any time of the day. This has been especially important during the COVID-19 pandemic. Social media and E-Policing services were essential in maintaining community service expectations while adhering to public health mandates.

Social media provided up-to-date information on the pandemic as information and restrictions were constantly evolving.

Traffic updates and road closures are also are posted to help motorists be aware of traffic hazards.

E-Policing resources allowed residents to access police service from the safety of their own homes. Virtual meetings were held with several organizations and churches to stay connected with the community.

Several virtual campaigns were made throughout the year, including “Lock it, Keep it,” “Domestic Violence Outreach,” and Gardening Equipment thefts.
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South Pasadena Police 2020 - 2021 Biennial Report
46 SPPD in the Community
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South Pasadena Police 2020 - 2021 Biennial Report
47 Police Assistant Bayron Salguero
End of Watch - January 16, 2021
The Police Department was not immune from the effects of COVID. On January 16, 2021, 30-year-old Police Assistant Bayron Salguero passed away from complications related to COVID-19.

Bayron was an avid outdoorsman who enjoyed hiking and trying new restaurants. He was hired in 2019 as a police assistant. While only with the Department for a short time, Police Assistant Salguero made a lasting impact with his fellow co-workers. He was a fast learner and highly professional in all that he did.

Police Assistant Salguero will be sorely missed by all. Police Assistant Salguero is survived by his parents and two sisters.
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South Pasadena Police 2020 - 2021 Biennial Report
48 On November 3, 2020, South Pasadena Police Officers joined recruits from Rio Hondo Police Academy Class 210 in their “Pride Run” to honor a fallen officer. The honorary officer selected was South Pasadena Police Officer Kevin Sandoval.

Kevin Sandoval
Police Officer
EOW
June 14, 2011
Ray Rogers
Police Officer
EOW
April 15, 1944
In Memory
To honor our fallen officers, each year the South Pasadena Police Officers’ Association awards a memorial scholarship in the names of Officers Kevin Sandoval, Ray Rogers and Police Assistant Bayron Salguero to deserving South Pasadena High School Seniors.

Bayron Salguero
Police Assistant
EOW
January 16, 2021
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South Pasadena Police 2020 - 2021 Biennial Report
49 Service Pins
Esther Delinko
40 Years
Robert Bartl
30 Years
Shannon Robledo
25 Years
Daren Wong
25 Years
Gilbert Carrillo
5 Years
Tony Abdalla
30 Years
Service Pins are awarded to city employees in recognition and appreciation for their dedicated service to the City. The Service Pins are awarded for every five years of service. The pins are engraved with the employee’s milestone anniversary date and a corresponding gemstone.

In 2020 and 2021, the following employees were recognized for their years off dedicated service:

Elias Giron-Garrido
5 Years
Matthew Ronnie
30 Years
Richard Lee
25 Years
Spencer Louie
15 Years
Patrick Zamora
5 Years
Jose Ramirez
5 Years
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South Pasadena Police 2020 - 2021 Biennial Report
50 Community Appreciation
18 - 52
South Pasadena Police 2020 - 2021 Biennial Report
51 We would like to thank the following employees that help produce the annual report Graphic Design and Layout
Detective Richard Lee
Photography
Detective Richard Lee
Contributing Writers
Lieutenant Shannon Robledo
Corporal Mike Sanchez
Police Assistant Sharae Sandoval
Records Clerk Joe Ramirez
Parking Control Officer Patricia Diaz
Cadet Gary Sze
Editorial Staff
Officer Daren Wong
Lauren Solinsky
The South Pasadena Police Department’s
2020 - 2021 Biennial Report was
Designed and Published by the
South Pasadena Police Department
Acknowledgement
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South Pasadena Police 2020 - 2021 Biennial Report
52 South Pasadena Police Department
1422 Mission Street, South Pasadena, CA 91030
(626) 403-7270
www.southpasadenaca.gov/police
Follow us on
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Attachment 2
SPPD Powerpoint
18 - 55
South Pasadena Police Department
2020 – 2021 BIENNIAL REPORT
18 - 56
2020 - 2021 Crime Statistics

PART ONE CRIMES
Crime 2020 2021
2020-2021
% Change
Homicide 1 0 -100%
Rape 4 2 -50%
Robbery 17 10 -41%
Assault 66 63 -5%
Burglary - Residential 44 42 -4.5%
Burglary - Commercial 65 43 -33.8%
Larceny-Theft 429 349 -19%
Stolen Vehicles 92 65 -29%
Arson 4 2 -50%
Total 722 576 -20.2%
18 - 57
2020 – 2021 Crime Statistics
18 - 58
2020 – 2021 Crime Statistics

CRIME CLEARANCE
2020 2021
2020-2021
% Change
17% 10% -41%

ARRESTS
Arrests 2020 2021
2020-2021
% Change
Adult 509 397 -22%
18 - 59
2020 – 2021 Crime Statistics

TRAFFIC ACCIDENTS
Traffic Collisions 2020 2021 2020-2021
% Change
Injury 67 91 36%
Injury hit and run 2 2 0%
Non-Injury 217 228 5%
Non-Injury hit and run 65 63 -3%
Fatal 1 0 -100%
Total 352 384 9%

CITATIONS
Citations 2020 2021 2020-2021
% Change
Citations (moving) 1,692 2,556 51%
Parking 4,390 4,687 7%
Others 397 430 8%
Total 6,479 7,673 18%
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2020 – 2021 Crime Statistics

TOTAL CALLS FOR SERVICE
Total Calls for Service 2020 2021 2020-2021
% Change
Calls for Service Dispatched 26,858 27,339 2%
Total Calls for Service 55,017 54,312 -1%
TOTAL 9-1-1 CALLS
Total 9-1-1 Calls 2020 2021 2020-2021
% Change
9-1-1 Calls 6,168 5,909 -4%
18 - 61
Attachment 3
2020 – 2021 South Pasadena Fire Department Biennial Reports 18 - 62
Paul Riddle, Fire Chief
South Pasadena Fire Department
2020/21 Biennial Report
18 - 63
Total Responses
1600
1700
1800
1900
2000
2100
2200
2300
2400
2500
2600
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 10 Year Annual Response Average
Call Volume Increases
Calls for service have steadily increased over the past 10 years. In fact, there has been a 30% increase in the total number of emergency responses annually since 2011.

Total Responses for 2020
2,201
Total Responses for 2021
2,326
During the most active phase of
the pandemic the average
number of incidents actually
decreased. As we enter into the
recovery phase incident volume
is back at normal levels and
projected to increase over the
next several years.
18 - 64
Incident Types
Calls for service are generally separated into 4 main categories: Emergency Medical, Fires, Hazardous Condition (No Fire), and Service Calls. During 2020 and 2021, the percentage of responses to each incident type remained consistent.

Emergency Medical
76%
Fires
18%
Hazardous
Conditions - No
Fire
1%
Service Calls
5%
2020 Incident Types
Emergency Medical Fires Hazardous Conditions - No Fire Service Calls Emergency Medical
79%
Fires
16%
Hazardous
Conditions - No
Fire
Less 1%
Service Calls
5%
2021 Incident Types
Emergency Medical Fires Hazardous Conditions - No Fire Service Calls EMS 1838
Fires 376
Service 112
Haz Cond 26
EMS 1683
Fires 399
Service Calls 119
Haz Cond 14
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Response Standards
• Nation Fire Protection Agency 1710 (NFPA 1710)
~ Total Response Time = “Turn Out Time” and “Travel” Time. ~ NFPA 1710 identifies that 90% of the time, career fire departments should achieve an average total response time of 5:00 or less for medical responses and 5:20 for fire responses.

Average Response Times for 2020
EMS Responses: 4 Minutes and 38 Seconds
Fire Responses: 5 Minutes and 44 Seconds
Average Response Times for 2021
EMS Responses: 4 Minutes and 32 Seconds
Fire Responses: 4 Minutes and 51 Seconds
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Fire Suppression
• In 2020, the SPFD responded to 399
fire incidents, with 309 of those occurring
within the City.
• In 2021, SPFD responded to 376 fire
incidents and 271 of those incidents
occurred within the City.
• Fire Alarm General
• Smoke in a Structure
• Carbon Monoxide Alarm
• Electrical Pole Fire
• Fire Now Out
• Vegetation Fire
• 2020/21 11 Major Brush Fire Responses.
• Over 2,000 miles traveled.
• Hundreds of hours on the fire line.
• City receives 100% reimbursement for
deployments.

Most Common Type of Fires Most Common Causes of Fires
• Cooking
• Heating
• Electrical
• Lighting
• Intention
• Smoking
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Emergency Medical Services
• All South Pasadena Firefighters are certified Paramedics. • SPFD provides both Basic Life Support (BLS) as well as Advanced Life Support (ALS).
• SPFD personnel receive monthly continuing education training from a certified pre-hospital nurse educator from UCLA.
• On average, EMS calls for service make up approximately 77% of the total responses.
• Of all the EMS calls in both 2020 and 2021, 68% of them were transported to areas hospitals as ALS and 15% were
transported as BLS.

ALS
68%
BLS
15%
No
Transport
20%
0 50
100
150
200
250
300
350
Falls Diff
Breathing
Chest
Pain
Altered Traffic
Collision
Assist
Invalid
Sick Stroke
Most Common EMS Calls for 2020
and 2021
18 - 68
Fire Prevention / Arson Investigation
707
532
200 158
5 2 2
0 200
400
600
800
Business
Inspections
Apartment
Inspections
Brush
Inspections
Plan Checks Schools Nursing Care Day Care
Annual Fire Prevention Inspections
• On an annual basis, South Pasadena Firefighters conduct approximately 1,606 inspections.
• Verdugo Fire Investigation Taskforce
SPFD 20 years of participation.
• Part of “Unified Response” Agreement.
• 2021 department received accelerant
detection canine from State Farm.
“Delta”
• Delta is the only arson canine operating
in the Taskforce.
• Over 20 fires investigated in 2021.
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Training
• South Pasadena Firefighters commit to a minimum of two hours a day of training.
• Training schedule is established in accordance with the National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and Insurance Service Office (ISO). • South Pasadena Firefighters completed an average cumulative total of 5400 hours of training annually, including fire suppression, EMS continuing education, hazardous materials, rescue, vehicle extrication and driver’s training.

Total
Training Hours
2 year
cumulative total
10,800
2400
960 720 445 320 315 120 120
0 500
1000
1500
2000
2500
3000
Cumulative Training Hours by Type
18 - 70
Accomplishments and Goals
* Maintained Response Times Below National Standards
* Awarded an Accelerant Detection Canine “Delta”
* Response to 11 Major Brush Fires Throughout the State * Recognized by LA County Department of Health Services with the Gold Standard Award ~ High Level of EMS Care for
Patients with Life Threatening Cardiac Emergency
* Clean EMS Audit from LA County Department of Health Services * Award of Measure B Grant Funds for Cardiac Monitor an Automatic CPR Device
Accomplishments
Goals
* Update City Emergency Operations Plan
* Update City Local Hazard Mitigation Plan
* Complete an After Action Review in Response to Pandemic * Host 2 CERT Classes
* Attract and Retain Quality Employees ~ Support Department Succession Plan
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QUESTIONS?
18 - 72