Agenda packet — South Pasadena City Council, March 2, 2022 (part 1 of 3)

City of South Pasadena Page 1
275167.1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING

CLOSED SESSION
WEDNESDAY, MARCH 2, 2022
6:00 P.M.

City Manager’s Conference Room, Second Floor, City Hall 1414 Mission Street, South Pasadena, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Meeting Closed Session for March 2, 2022 will be conducted virtually in the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena. Pursuant to, Government Code section 54953, subdivision (e)(3), the City Council may also allow public participation to continue via live public comment conducted over ZOOM.

Please be advised that to ensure the health and safety of the public, staff, and City Council, the meeting will be held virtually.

Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the Council can convene closed session discussion of items allowed under the Government Code. Any reportable action taken in closed session will be reported by the City Attorney during the next open session meeting.

The Meeting will be available
• Via Zoom:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 ID: 226 442 7248
Public Comments participation may be made as follows:
• Written Comment submitted by no later than meeting day, 12:00 PM, deadline see website for further details.
• Via Zoom by raising hand function.

To maximize public safety while still maintaining transparency and public access, members of the public can observe the public portion of the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

For additional Zoom assistance with telephone audio, you may find your local number at:
https://zoom.us/u/aiXV0TAW2
Closed Session Agenda
6:00 PM South Pasadena City Council March 2, 2022

Page 2 ends

275167.1

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak for up to 3 minutes per item.

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: Potential Exposure to Litigation (Government Code Section 54956.9(d)(2))
Number of Potential Cases: 2
B. CONFERENCE WITH LEGAL COUNSEL: Initiation of Litigation Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jon Primuth

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, MARCH 2, 2022, AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

VIA ZOOM TELECONFERENCE
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and city employees with patience, civility and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all city business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
Pursuant to AB 361 Government Code section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference. Pursuant to such Executive Order, the City Council may participate remotely and not be physically present in the City Council Chambers. Until further notice and as such Executive Orders remain in effect, the City Council may also allow public participation to continue via live public comment conducted over ZOOM.

The South Pasadena City Council Meeting for March 2, 2022 will be conducted virtually from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena.

Please be advised that pursuant to government code, and to ensure the health and safety of the public, staff, and City Council, as the Council Chambers will not be open to the public for the meeting and members of the public may attend and/or participate by the following means:

The Meeting will be available
• Live Broadcast via the website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

For additional Zoom assistance with telephone audio, you may find your local number at:
https://zoom.us/u/aiXV0TAW2
Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 2

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak. for up to three minutes per item.

Option 2:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record.

Written public comments will be uploaded online for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up in the first 30 minutes of public comment will be queued up to speak.

3. PROCLAMATION DECLARING MARCH 7, 2022 AS “ARBOR DAY” IN THE CITY OF

SOUTH PASADENA

COMMUNICATIONS

4. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is 3 minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

PRESENTATIONS
Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 3

5. CITY MANAGER COMMUNICATIONS

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $111,515.51; GENERAL CITY WARRANTS IN THE AMOUNT OF $598,342.66; SUPPLEMENTAL AUTOMATED CLEARING HOUSE PAYMENTS IN THE AMOUNT OF $3,437.19; TRANSFERS IN THE AMOUNT OF $21,533,943.05; PAYROLL IN THE AMOUNT OF $561,263.28
Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. MONTHLY INVESTMENT REPORT FOR DECEMBER 2021
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for December 2021.

9. ADOPTION OF A RESOLUTION AUTHORIZING REMOTE TELECONFERENCE MEETINGS

OF THE LEGISLATIVE BODIES OF THE CITY

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,

CALIFORNIA, AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF

THE LEGISLATIVE BODIES OF THE CITY OF SOUTH PASADENA FOR THE PERIOD OF MARCH 3, 2022 THROUGH APRIL 2, 2022, PURSUANT TO

BROWN ACT PROVISIONS
Recommendation
It is recommended that the City Council approve the attached authorizing remote teleconference meetings of the legislative bodies of the City.

10. ADOPTION OF A RESOLUTION UPDATING THE CITY’S CONFLICT OF INTEREST CODE

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING THE CITY’S CONFLICT OF INTEREST CODE AND RESCINDING RESOLUTION NO. 7679
Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 4
Recommendation
It is recommended that the City Council adopt a resolution amending the City’s Conflict of Interest Code to incorporate updated positions that are required to file Fair Political Practices Commission (FPPC) Form 700 Statement of Economic Interest.

11. AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE CALIFORNIA STATE LIBRARY IN THE AMOUNT OF $12,201, EXECUTE AN AWARD AGREEMENT AND

CERTIFICATION OF COMPLIANCE, INCREASE THE MISCELLANEOUS REVENUE ACCOUNT BY $12,201, AND APPROPRIATE FUNDS FOR PERSONNEL AND EQUIPMENT Recommendation
It is recommended that the City Council:

1. Authorize the acceptance of a Grant Award from the California State Library in the amount of $12,201 for the California State Library Memory Lab Program;

2. Execute an Award Agreement and Certification of Compliance for the City to participate in the California State Library Memory Lab Program;

3. Deposit $12,201 to General Fund Miscellaneous Revenue (101-0000-0000-5071); and

4. Appropriate $12,201 from General Fund Reserves to Library Part-time Salaries (101- 8010-8011-7010) in the amount of $2,000 for a limited term library intern and Special Department Expenses (101-8010-8011-8020) in the amount of $10,201 for equipment.

12. AUTHORIZE A CONTRACT AMENDMENT WITH ADHAMI ENGINEERING GROUP FOR

PROFESSIONAL SERVICES TO PREPARE THE ENGINEERING DESIGN, CONSTRUCTION

DOCUMENTS AND SPECIFICATIONS OF RECTANGULAR RAPID FLASHING BEACONS (RRFBS) IN AN AMOUNT NOT-TO-EXCEED $5,000, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $60,000
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to execute a contract amendment with Adhami Engineering Group (the Consultant) to prepare the engineering design, construction documents and specifications of the rectangular rapid flashing beacons (RRFBs) in an amount not-toexceed $5,000, for a total not-to-exceed contract amount of $60,000.00; and

2. Appropriate an additional $5,000 in Proposition C Funds to Account No. 207-9000-9351- 9351-000, for a total appropriation of $60,000 in Proposition C Funds to Account No. 207-9000-9351-9351-000.

13. AUTHORIZE A CONTRACT AMENDMENT WITH W. G. ZIMMERMAN ENGINEERING, INC.

FOR PROFESSIONAL CONSULTING SERVICES TO CONDUCT THE TRANSPORTATION

IMPACT, NOISE, AND AIR QUALITY ANALYSIS FOR THE MIXED-USE DEVELOPMENT PROJECT AT 815 FREMONT AVENUE IN AN AMOUNT NOT-TO-EXCEED $2,500, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $27,091.25
Recommendation
It is recommended that the City Council authorize the City Manager to execute a contract amendment with W. G. Zimmerman Engineering, Inc. for professional consulting services to conduct the transportation impact, noise, and air quality analysis for the mixed-use development project at 815 Fremont Avenue in an amount not-to-exceed $2,500, for a total not-to-exceed contract amount of $27,091.25.

Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 5

14. AUTHORIZE A CONTRACT AMENDMENT WITH HR DYNAMICS & PERFORMANCE MANAGEMENT INC., FOR ADDITIONAL ANALYSIS ON THE COMPENSATION & BENEFITS STUDY, IN AN AMOUNT NOT-TO-EXCEED $15,000 FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $40,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute the contract amendment with HR Dynamics & Performance Management Inc., in an additional not-to-exceed amount of $15,000, for additional analysis on the Compensation & Benefits Study.

15. APPROVE THE PROPOSED PROJECT LIST AND DIRECT STAFF TO SUBMIT THE LIST TO

THE ARROYO VERDUGO COMMUNITIES JOINT POWER AUTHORITY (AVCJPA) FOR THE

MEASURE M MULTI-YEAR SUBREGIONAL PROGRAM (MSP) FUNDING PLAN Recommendation
It is recommended that the City Council approve the proposed project list and direct staff to submit the list to the Arroyo Verdugo Communities Joint Power Authority (AVCJPA) for the Measure M Multi-year Subregional Program (MSP) Funding Plan.

ITEM 16 WILL BE HEARD AT 7:30 PM PER ELECTIONS CODE 21607.1.(D) (d) If a public hearing is consolidated with a regular or special meeting of the council that includes other substantive agenda items, the public hearing shall begin at a fixed time regardless of its order on the agenda, except that the council may first conclude any item being discussed or acted upon, including any associated public comment, when that time occurs. The time of the public hearing shall be noticed to the public.

16. PUBLIC HEARING TO RECEIVE PUBLIC INPUT REGARDING COMMUNITIES OF INTEREST

RELATED TO REDISTRICTING FOR SOUTH PASADENA CITY COUNCIL DISTRICTS Recommendation
It is recommended that the City Council:

1. Receive a report from staff and the demographer on the redistricting process and permissible criteria to be considered to redraw district boundaries;

2. Conduct a public hearing to receive public input on district boundaries; and

3. Provide direction on proposed district map and next steps.

17. FIRST READING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 18,

ARTICLE VI OF THE SOUTH PASADENA MUNICIPAL CODE TO PROHIBIT THE SALE OF

ALL TOBACCO PRODUCTS AND ELECTRONIC SMOKING DEVICES

ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH PASADENA AMENDING
CHAPTER 18, ARTICLE VI OF THE SOUTH PASADENA CITY CODE TO

PROHIBIT THE SALE OF ALL TOBACCO PRODUCTS AND ELECTRONIC

SMOKING DEVICES

PUBLIC HEARING
Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 6
Recommendation
It is recommended that the City Council read by title only for first reading, waiving further reading, and introduce an ordinance to amend Chapter 18, Article VI of the South Pasadena Municipal Code to Prohibit the Sale of All Tobacco Products and Electronic Smoking Devices.

18. DISCUSS THE SOUTH PASADENA HIGH SCHOOL ANTI-BIAS CLUB’S PROPOSED BLACK

LIVES MATTER MURAL AT ORANGE GROVE PARK
Recommendation
It is recommended that the City Council discuss the South Pasadena High School Anti-Bias Club’s (ABC) proposed Black Lives Matter (BLM) mural at Orange Grove Park.

INFORMATION REPORTS – NONE
PUBLIC COMMENT – CONTINUED

19. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACTION / DISCUSSION
March 16,2022 Regular City Council Meeting 7:00 p.m.

April 6, 2022 Regular City Council Meeting 7:00 p.m.

April 20, 2022 Regular City Council Meeting 7:00 p.m.

Regular Meeting Agenda South Pasadena City Council March 2, 2022 City of South Pasadena Page 7

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on March 2, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below. 2/24/2022 /S/
Date Christina A. Muñoz, Deputy City Clerk
Declaring March 7, 2022
as “Arbor Day”
in the City of South Pasadena
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cutting heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our City increase property values, enhance the economic vitality of business areas and beautify our community; and
WHEREAS, the City of South Pasadena has been recognized as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree-planting practices.

NOW, THEREFORE, I, Michael A. Cacciotti, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim the week of March 7-14, 2022 as a celebration of Arbor Day and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands.
_______________________ ________
Michael A. Cacciotti, Mayor Date
Item No. 3
7 - 1
7 City Council
Agenda Report
DATE: March 2, 2022
FROM: Armine Chaparyan, City Manager~
ITEM NO.

PREPARED BY: Kenneth L. Louie, Interim Finance Director SUBJECT: Approval of Prepaid Warrants in the Amount of $111,515.51; General City Warrants in the Amount of $598,342.66;
Supplemental Automated Clearing House Payments in the
Amount of $3,437.19; Transfers in the Amount of
$21,533,943.05; Payroll in the Amount of $561,263.28
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 313939-313973
ACH
Voids
General City Warrants:

Warrant# 31397 4-314059
ACH
Voids
Payroll Period Ending: 02/18/2022
Wire Transfers Out - To (LAIF)
Wire Transfers In - From (LAIF)
Wire Transfers (RSA)
Wire Transfers Out - To (Acct # 2413)
Wire Transfers Out- To (Acct# 1936)
Supplemental ACH Payment
RSA:

Total
Prepaid Warrants
General City Warrants
$ 75,835.78
$ 35,679.73
$ 0
$ 522,346.44
$ 75,996.22
$ 0
$ 561,263.28
$ 0
$21,500,000.00
$ 0
$ 33,943.05
$ 0
$ 3,437.19
$
$
0 0
$22,808,501 .69
Commission Review and Recommendation
This matter was not reviewed by a Commission.

Environmental Analysis
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Supplemental ACH Payments

5. Payroll
7 - 2
ATTACHMENT 1
Warrant Summary
7 - 3
City of South Pasadena
Demand/Warrant Register Date 3/2/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 52,320.99 208,924.38
Insurance Fund 103 4,665.84 1,435.50
Street Improvement Program 104 1,001.40 -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 3,082.59
Local Transit Return "C" 207 190.16 132.00
TEA/Metro 208 - -
Sewer Fund 210 83.78 297.11
CTC Traffic Improvement 211 - -
Street Lighting Fund 215 52.12 13,042.45
Public,Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 56.71 18,343.18
County Park Bond Fund 232 - 1,750.00
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 4,005.60 42,350.71
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - 2,035.20
Asset Forfeiture 270 - 1,000.00
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - 253,520.00
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 458.30 52,429.54
Water Efficinency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 48,680.61 -
-
Column Totals: 111,515.51 598,342.66
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 709,858.17
Payroll Period Ending: 02/18/2022 561,263.28
Wire Transfer Out - To LAIF
Wire Transfer In - From LAIF 21,500,000.00
Wire Transfer - RSA
Wire Transfer Out - To Acct. # 2413 33,943.05
Wire Transfer Out - To Acct. # 1936
Supplemental ACH Payments 3,437.19
Voids - Prepaid
Voids - General Warrant
Grand Report Total: 22,808,501.69
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Finance Director
7 - 4
ATTACHMENT 2
Prepaid Warrant List
7 - 5
Accounts Payable
User:

Printed:
ealvarez
2/23/2022 6:50 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH AFLA7010 AFLAC 02/17/2022
112973 Optional Insurance: January 2022 483.66
647867 Optional Insurance: December 2021 483.66
Total for this ACH Check for Vendor AFLA7010: 967.32
ACH AME0229 Ameritas 02/17/2022
010-19062 Account # 010-19062 - December 21 to February 22 Vision Premiums 9,676.72 Total for this ACH Check for Vendor AME0229: 9,676.72
ACH CEAP7000 S.P. Public Service Employees Association-PT02/17/2022 February 2022 FEBRUARY 2022 PART TIME ASSN. DUES / FEEPR Batch 20522.02.2022 PART TIME ASSN. DUES / FEE 128.00 February 2022 FEBRUARY 2022 - PART TIME ASSN. DUES / FEE PR Batch 20422.02.2022 PART TIME ASSN. DUES / FEE 160.00 Total for this ACH Check for Vendor CEAP7000: 288.00
ACH EVBR4010 Everbridge, Inc. 02/17/2022
M67431 Nixel Engagement: Police Press Release Emergency Notifications 4,288.95 Total for this ACH Check for Vendor EVBR4010: 4,288.95
ACH ITCR2501 Intercare Holdings Insurance Services 02/17/2022 76-008206 Workers Comp Claims Administration - Nov 2021 4,665.84 Total for this ACH Check for Vendor ITCR2501: 4,665.84
ACH SOU5230 S.P.Firefighters L-3657 02/17/2022
February 2022 February 2022 Union Insurance PR Batch 20422.02.2022 Fire Assn. Insurance 177.42 February 2022 February 2022 - Fire Rec Fees PR Batch 20422.02.2022 FFA Fire Rec Fees 90.00 February 2022 February 2022 - Union Dues PR Batch 20422.02.2022 Firefighters 3657 - Union 2,050.00 Total for this ACH Check for Vendor SOU5230: 2,317.42
ACH SOU5435 S.P. Police Officers Association 02/17/2022 February 2022 February 2022 Union Dues PR Batch 20422.02.2022 SPPOA - Union Dues 2,754.15 February 2022 February 2022 - SPPOA Insurance PR Batch 20422.02.2022 SPPOA Insurance 2,128.58 Total for this ACH Check for Vendor SOU5435: 4,882.73
ACH SOU5451 S.P. Public Service Employees Association 02/17/2022 February 2022 February 2022 - SPPSEA - Union Dues PR Batch 20422.02.2022 SPPSEA - Union Dues 1,470.00 Total for this ACH Check for Vendor SOU5451: 1,470.00
ACH SPBK Springbrook Holding Company LLC 02/17/2022
TM INV-004736 PO/AP Workflows Setup & FIN Refresher: 11/15/2021-11/28/2021 954.00 TM INV-004761 Re-Implementation of Payroll Services: 11/01/2021-11/21/2021 1,834.75 TM INV-004972 Re-Implementation of Payroll Services: 01/03/2022-01/09/2022 4,206.50 TM INV-005029 Employee Self Service Portal Licenses & Maint: 01/17/22-01/23/22 127.50 AP Checks by Date - Detail by Check Date (2/23/2022 6:50 PM) Page 1 7 - 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for this ACH Check for Vendor SPBK: 7,122.75
313939 JNTAN Janet An 02/17/2022
118933 Partial redund due to cancellation. 62.50
Total for Check Number 313939: 62.50
313940 ATTM4011 AT & T Mobility 02/17/2022
287288006612x01 Account # 287288006612 (12/03/2021-01/02/2022) 31.66 287288006612x01 Account # 287288006612 (12/03/2021-01/02/2022) 635.13 287288006612x01 Account # 287288006612 (12/03/2021-01/02/2022) 148.53 287288006612x01 Account # 287288006612 (12/03/2021-01/02/2022) 205.53 Total for Check Number 313940: 1,020.85
313941 CSD3014 Ca. State Disbursement Unit 02/17/2022
PR 02/04/2022 PR 02/04/2022 - Garnishment PR Batch 20422.02.2022 Garnishment - Papadakis 814.15 Total for Check Number 313941: 814.15
313942 BIANCNN Bianca Cannon 02/17/2022
118936 Refund due to unsanitary gazebo 84.00
Total for Check Number 313942: 84.00
313943 CRSC2013 Capital Research & Consulting LLC 02/17/2022 3001 Management of 457 Deferred Compensation Plan 2,988.23 Total for Check Number 313943: 2,988.23
313944 CCSP4011 Console Cleaning Specialist 02/17/2022
2659m Annual Cleaning Service for Dispatch Communications Center 1,350.00 Total for Check Number 313944: 1,350.00
313945 DEL0771 Delta Dental 02/17/2022
BE004774109 Dental premiums - Jan 2022 12,340.32
BE004811096 Dental premiums - Feb 2022 11,055.35
Total for Check Number 313945: 23,395.67
313946 DEL3011 DELUXE 02/17/2022
02050800162 Z Form Custom Checks for Operating Account 581.29 Total for Check Number 313946: 581.29
313947 KBJI1021 Lucy Demirjian 02/17/2022
11/16-11/19/21 Reimburse Mileage Expense for Conference: 11/16/2021-11/19/2021 346.08 Total for Check Number 313947: 346.08
313948 DIR2013 Department of Industrial Relations 02/17/2022 OSIP 69050 Workers Comp Assessment FY 2021/22 4,973.07
Total for Check Number 313948: 4,973.07
313949 IBLS6116 Luis Ibarra 02/17/2022
12/13/2021 Mileage Reimbursement for Call Out 12/13/2021 4.59 Total for Check Number 313949: 4.59
313950 LCCS8060 League of California Cities 02/17/2022
AP Checks by Date - Detail by Check Date (2/23/2022 6:50 PM) Page 2 7 - 7
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
641414 Membership Dues for Calendar Year 2022 11,002.00 Total for Check Number 313950: 11,002.00
313951 LAPCMB Los Angeles County Police Chiefs' Association02/17/2022 2022 Dues 2022 Annual Dues 500.00
Total for Check Number 313951: 500.00
313952 LAPCMB Los Angeles County Police Chiefs' Association02/17/2022 LACPCA Mar22 LACPCA March 2022 Conference 300.00
Total for Check Number 313952: 300.00
313953 MBFEC106 Marx Bros. Fire Extinguisher Co. 02/17/2022 S 23054 WMB Semi- Annual inspection on the Ansual R-102. 144.49 Total for Check Number 313953: 144.49
313954 CHRMORRN Christina Morena 02/17/2022
118616 Refund Gazebo Rentals due to COVID-19 168.00
Total for Check Number 313954: 168.00
313955 VRMZ7000 Valerie Munoz 02/17/2022
PR 02/04/2022 PR 02/04/2022 - Garnishment PR Batch 20422.02.2022 Garnishment - Munoz 750.00 Total for Check Number 313955: 750.00
313956 NTFL1021 NetFile Inc. 02/17/2022
7417 Annual Subscription for Agency Services: 07/01/21-06/30/22 3,200.00 Total for Check Number 313956: 3,200.00
313957 NCMC4011 New Century Motorcycles 02/17/2022
85488 Motorcycle Repairs for Unit # 1801 632.37
Total for Check Number 313957: 632.37
313958 PEG4590 NUFIC 02/17/2022
Dec 2021 EE Only Basic AD&D 195.00
Dec 2021 EE Voluntary AD&D 831.85
Total for Check Number 313958: 1,026.85
313959 PBGF8031 Pitney Bowes Global Financial Services LLC02/17/2022 3105026647 Account # 0010106647 (07/30/21-10/29/2021) 69.02 3105026647 Account # 0010106647 (07/30/21-10/29/2021) 69.02 3105026647 Account # 0010106647 (07/30/21-10/29/2021) 69.02 3105026647 Account # 0010106647 (07/30/21-10/29/2021) 69.03 3105238460 Account # 0010106647 (10/30/21-01/29/22) 69.03 3105238460 Account # 0010106647 (10/30/21-01/29/22) 69.02 3105238460 Account # 0010106647 (10/30/21-01/29/22) 69.02 3105238460 Account # 0010106647 (10/30/21-01/29/22) 69.02 Total for Check Number 313959: 552.18
313960 JUNPOUST June Poust 02/17/2022
PW519 Refund Tree Trimming Inspection Fee (Duplicate Payment) 125.00 Total for Check Number 313960: 125.00
313961 ADRMS Andres Ramos 02/17/2022
AP Checks by Date - Detail by Check Date (2/23/2022 6:50 PM) Page 3 7 - 8
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
118617 Refund Security Deposit of Garfield Youth House 261.00 Total for Check Number 313961: 261.00
313962 SSDV2018 Sheila Sandoval 02/17/2022
PR 02/04/2022 PR 02/04/2022 - Garnishment PR Batch 20422.02.2022 Garnishment - Sandoval 737.00 PR 02/04/2022 PR 02/04/2022 - Garnishment PR Batch 20422.02.2022 Sandoval - Garnishment 485.00 Total for Check Number 313962: 1,222.00
313963 SOGA6501 SoCalGAS 02/17/2022
196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 196-493-8529 1 CNG Fuel 12/01/21-01/01/20 Acct # 196-493-8529 1 52.12 Total for Check Number 313963: 312.72
313964 HAFR7000 The Hartford 02/17/2022
085033813649 Life Insurance Premiums: January 2022 918.00 085033959754 Life Insurance Premiums: February 2022 951.75 Total for Check Number 313964: 1,869.75
313965 URBP8035 The Urban Pet 02/17/2022
220000719402 Dog Food for K-9 "Lisu" on 01/10/22 143.98 Total for Check Number 313965: 143.98
313966 TIM4011 Time Warner Cable 02/17/2022
0357905020522 acct 8448-30-008-0357905 Service from 02/05-03-04/22 130.55 Total for Check Number 313966: 130.55
313967 TOM4455 Tom's Men's Wear & Uniform's, Inc. 02/17/2022 150 Jacket for Police Clerk Ochoa 94.80
Total for Check Number 313967: 94.80
313968 POR4707 United Site Services, Inc. 02/17/2022
114-12799702 Skate Park Portable Toilet Services 01-25-22/2-21-22 339.72 Total for Check Number 313968: 339.72
313969 TLC2155 VCA TLC Pasadena Veterinary Specilaty & Emergency 02/17/2022 972118757 Preventative Care for K9 Delta: Vaccine 75.85 Total for Check Number 313969: 75.85
313970 VTIN4010 Ven Tek International 02/17/2022
129899 Annual Online Services for Parking Permit Kiosk in PD Lobby 2,110.00 Total for Check Number 313970: 2,110.00
313971 WIL2010 Willdan Engineering, Inc. 02/17/2022
00416821 On-Call Construction Mgmt. - Fair Oaks Signal Project - 10/2021 649.20 00416821 On-Call Construction Mgmt. - Fair Oaks Signal Project - 10/01/21 2,596.80 00416883 On-Call Construction Mgmt. - Fair Oaks Signal Project - 10/29/21 1,408.80 00416883 On-Call Construction Mgmt. - Fair Oaks Signal Project - 10/29/21 352.20 AP Checks by Date - Detail by Check Date (2/23/2022 6:50 PM) Page 4 7 - 9
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313971: 5,007.00
313972 YTI1023 Y Tire Complete Auto Repair 02/17/2022
31861 Police Department - Automotive Maintenance: Unit # 1501 247.09 Total for Check Number 313972: 247.09
313973 ZYLABDC ZyLAB DCS USA LLC 02/17/2022
18210115 One Active Hosting Fee and Subscription for 10 Users 10,000.00 Total for Check Number 313973: 10,000.00
Total for 2/17/2022: 111,515.51
Report Total (44 checks): 111,515.51
AP Checks by Date - Detail by Check Date (2/23/2022 6:50 PM) Page 5 7 - 10
ATTACHMENT 3
General City Warrant List
7 - 11
Accounts Payable
User:

Printed:
ealvarez
2/23/2022 6:24 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH AME0239 American Water Works Association 03/02/2022 7001988771 AWWA City Annual Membership 2022 2,443.00
Total for this ACH Check for Vendor AME0239: 2,443.00
ACH ATLRR816 Atkinson, Andelson, Loya, Rudd & Romo 03/02/2022 641119 Legal Advice-labor and Employment 183.75
Total for this ACH Check for Vendor ATLRR816: 183.75
ACH BAK0366 Baker & Taylor Entertainment 03/02/2022
H59625870 DVDs/ CDs 140.56
H59679690 DVDs/ CDs 58.68
H59697680 DVDs/ CDs 279.31
H59778910 DVDs/ CDs 12.39
H59864390 DVDs/ CDs 16.52
H59966620 DVDs/ CDs 90.06
H59969870 DVDs/ CDs 11.41
H59992130 DVDs/ CDs 41.30
H60018880 DVDs/ CDs 16.53
H60021770 DVDs/ CDs 17.94
H60043180 DVDs/ CDs 11.41
H60059190 DVDs/ CDs 11.41
T24090930 DVDs/ CDs 8.26
Total for this ACH Check for Vendor BAK0366: 715.78
ACH BAK0369 Baker & Taylor Books 03/02/2022
2036287994 Books for Library 240.76
2036332752 Books for Library 853.76
2036343896 Books for Library 554.95
2036360502 Books for Library 636.17
2036368468 Books for Library 137.08
2036378327 Books for Library 447.49
2036383280 Books for Library 996.91
2036389670 Books for Library 290.47
2036399023 Books for Library 172.76
2036408892 Books for Library 300.24
2036418098 Books for Library 519.52
2036420482 Books for Library 111.42
2036433431 Books for Library 274.54
2036439518 Books for Library 911.08
2036440094 Books for Library 40.39
2036441513 Books for Library 479.40
2036452585 Books for Library 38.23
2036456726 Books for Library 15.19
2036457527 Books for Library 247.99
2036477848 Books for Library 103.56
2036498248 Books for Library 33.02
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 1 7 - 12
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for this ACH Check for Vendor BAK0369: 7,404.93
ACH BFWB4011 Badge Frame, Inc. 03/02/2022
38711 Retirement Plaques for Lunnon, Giron, and Ankri 465.48 Total for this ACH Check for Vendor BFWB4011: 465.48
ACH BLSP8010 Blackstone Publishing 03/02/2022
2019249 Books/DVDs/CDs 38.95
2023564 Books/DVDs/CDs 30.95
Total for this ACH Check for Vendor BLSP8010: 69.90
ACH BSHL6710 dba Jan Point Base Hill, Inc. 03/02/2022
21256 Citywide Janitorial Services-December 2021 11,241.92 21256 Citywide Janitorial Services-December 2021 875.00 21256 Citywide Janitorial Services-December 2021 956.07 21352 Citywide Janitorial Services-January 2022 11,241.92 21352 Citywide Janitorial Services-January 2022 875.00
21352 Citywide Janitorial Services-January 2022 956.07
21353 Additional Disinfecting Services at CH 2nd floor-Covid Expense 350.00 21355 Additional Disinfecting Services-CH 1st Floor-Covid Expense 900.00 Total for this ACH Check for Vendor BSHL6710: 27,395.98 ACH CHAG8032 Emily Chang 03/02/2022
7725 Class Instructor: Kindermusik 01/31/22-02/28/22 Mon 9:30-10:15am 144.30 Total for this ACH Check for Vendor CHAG8032: 144.30
ACH CHWP2010 Colantuono,Highsmith & Whatley,PC 03/02/2022 50870 Under Collection of UUT January 2022 194.95
Total for this ACH Check for Vendor CHWP2010: 194.95
ACH CONN6711 Conney Safety 03/02/2022
06003415 10 First Aid Kits for Water Distribution Trucks 233.18 Total for this ACH Check for Vendor CONN6711: 233.18
ACH CRDA1021 Corodata Records Management 03/02/2022
RS4768445 Records Management: 01/01/22-01/31/22 392.39
Total for this ACH Check for Vendor CRDA1021: 392.39
ACH CRHY8067 Corey Hartney 03/02/2022
7807 Class Instructor Basketball: 01/22/22-02/19/22 SA 5-6PM 780.00 7808 Class Instructor Basketball: 01/22/22-02/19/22 SA 4-5PM 260.00 Total for this ACH Check for Vendor CRHY8067: 1,040.00
ACH CRSR2010 Corodata Shredding Inc. 03/02/2022
DN 1347795 Oxley St, Library, Mission ST Service Through 1/31/2022 105.69 Total for this ACH Check for Vendor CRSR2010: 105.69
ACH CWNC2501 Carl Warren & Company 03/02/2022
CWC-2019365-83 Claims adminstration: January 2022 1,435.50 Total for this ACH Check for Vendor CWNC2501: 1,435.50
ACH DATA5000 SPMR (Datamatic Inc.) 03/02/2022
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 2 7 - 13
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
SPMR3362 SPMR Data Hosting - CYCLOPS 11.88
SPMR3392 Smart Phone Meter Reading (SPMR) Annual Fee & Licensing 6,897.00 Total for this ACH Check for Vendor DATA5000: 6,908.88
ACH DDLP8010 Dr. Detail Ph.D 03/02/2022
2500 Clean of Carpets at Camp Med Lower Floors 495.00
2504 Fleet Cleaning & Sanitization of Police Vehicles 2,040.00 Total for this ACH Check for Vendor DDLP8010: 2,535.00
ACH EURO6710 Eurofins Eaton Analytical 03/02/2022
C0003851 Water Quality Testing & Analysis (FY21-22) Nov 2022 2,640.00 C0003902 Water Quality Testing & Analysis (FY21-22) Dec 2022 2,849.00 C0003951 Water Quality Testing & Analysis (FY21-22) Jan 2022 1,333.00 Total for this ACH Check for Vendor EURO6710: 6,822.00
ACH GPPT9090 The Silver Bullet Corporation 03/02/2022
515251 Gopher Abatement Arroyo Park12/9/2021 250.00
515458 Gopher Abatement Pasadena Ave. Median 12/23/2021 95.00 Total for this ACH Check for Vendor GPPT9090: 345.00
ACH JHMS8020 JHM Supply 03/02/2022
264861/1 Water Pipe Fittings Supplies for Water Division-Backflow Repair 505.93 277707/1 Water Pipe Fittings Supplies for Water Division-Drainpipe repair 100.54 Total for this ACH Check for Vendor JHMS8020: 606.47
ACH MNBL8170 Crestline Software, LLC dba MuniBilling 03/02/2022 14658 Merchant 2021 Annual Reporting Fee 99.00
Total for this ACH Check for Vendor MNBL8170: 99.00
ACH OVDR8011 OverDrive Inc. 03/02/2022
01148CO22045228 eBooks / Audiobooks 353.01
Total for this ACH Check for Vendor OVDR8011: 353.01
ACH POSU8132 Prudential Overall Supply 03/02/2022
52544822 Scraper Mat Cleaning Services Street Trees 1/4/22 3.87 52544822 Scraper Mat Cleaning Services Sewer Division 1/4/22 3.87 52544822 Scraper Mat Cleaning Services Street Lighting 1/4/22 3.87 52544822 Scraper Mat Cleaning Services Street Division 1/4/22 3.87 52544822 Scraper Mat Cleaning Services Facilities Maint.1/4/22 3.87 52544823 Uniform Cleaning Services Sewer Division 1/4/22 9.30 52544823 Uniform Cleaning Services Street Lighting 1/4/22 11.10 52544823 Uniform Cleaning Services Street Maintenance 1/4/22 23.48 52544823 Uniform Cleaning Servicess Street Tree Maint. 1/4/22 9.30 52544823 Uniform Cleaning Services Facility Division 1/4/22 14.03 52544824 Uniform Cleaning Services Water Production 1/4/22 26.55 52544824 Uniform Cleaning Services Water Distribution 1/4/22 34.69 52544825 Scraper Mat Cleaning Services Water Production 1/4/22 6.24 52544825 Scraper Mat Cleaning Services Water Distribution 1/4/22 6.23 52546803 Scraper Mat Cleaning Services Street Division 1/11/22 3.87 52546803 Scraper Mat Cleaning Services Street Trees 1/11/22 3.87 52546803 Scraper Mat Cleaning Services Street Lighting 1/11/22 3.87 52546803 Scraper Mat Cleaning Services Facilities Maint. 1/11/22 3.87 52546803 Scraper Mat Cleaning Services Sewer Division 1/11/22 3.87 52546804 Uniform Cleaning Services Sewer Division 1/11/22 9.30 52546804 Uniform Cleaning Services Street Maintenance 1/11/22 23.48 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 3 7 - 14
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
52546804 Uniform Cleaning Services Facility Division 1/11/22 14.03 52546804 Uniform Cleaning Services Street Lighting 1/11/22 11.10 52546804 Uniform Cleaning Servicess Street Tree Maint. 1/4/22 9.30 52546805 Uniform Cleaning Services Water Production 1/11/22 26.55 52546805 Uniform Cleaning Services Water Distribution 1/11/22 34.69 52546806 Scraper Mat Cleaning Services Water Production 1/11/22 6.24 52546806 Scraper Mat Cleaning Services Water Distribution 1/11/22 6.23 52548799 Scraper Mat Cleaning Services Street Lighting 1/18/22 3.87 52548799 Scraper Mat Cleaning Services Sewer Division1/18/22 3.87 52548799 Scraper Mat Cleaning Services Street Trees 1/18/22 3.87 52548799 Scraper Mat Cleaning Services Street Division 1/18/2022 3.87 52548799 Scraper Mat Cleaning Services Facilities Maint.1/18/2022 3.87 52548800 Uniform Cleaning Services Street Maintenance 1/18/22 23.48 52548800 Uniform Cleaning Servicess Street Tree Maint. 1/18/22 9.30 52548800 Uniform Cleaning Services Facility Division 1/18/22 14.03 52548800 Uniform Cleaning Services Sewer Division 1/18/22 9.30 52548800 Uniform Cleaning Services Street Lighting 1/18/22 11.10 52548801 Uniform Cleaning Services Water Distribution 1/18/22 34.69 52548801 Uniform Cleaning Services Water Production 1/18/22 26.55 52548802 Scraper Mat Cleaning Services Water Distribution 1/18/22 6.23 52548802 Scraper Mat Cleaning Services Water Production 1/18/22 6.24 52550795 Scraper Mat Cleaning Services Street Division 1/25/22 3.87 52550795 Scraper Mat Cleaning Services Facilities Maint. 1/25/22 3.87 52550795 Scraper Mat Cleaning Services Sewer Division 1/25/22 3.87 52550795 Scraper Mat Cleaning Services Street Trees 1/25/22 3.87 52550795 Scraper Mat Cleaning Services Street Lighting 1/25/22 3.87 52550796 Uniform Cleaning Services Facility Division 1/25/22 14.03 52550796 Uniform Cleaning Services Sewer Division 1/25/22 9.30 52550796 Uniform Cleaning Services Street Maintenance 1/25/22 23.48 52550796 Uniform Cleaning Services Street Lighting 1/25/22 11.10 52550796 Uniform Cleaning Servicess Street Tree Maint. 1/25/22 9.30 52550797 Uniform Cleaning Services Water Production 1/25/22 26.55 52550797 Uniform Cleaning Services Water Distribution 1/25/22 34.69 52550798 Scraper Mat Cleaning Services Water Distribution 1/25/22 6.23 52550798 Scraper Mat Cleaning Services Water Production 1/25/22 6.24 52552789 Scraper Mat Cleaning Services Street Division 2/1/22 3.87 52552789 Scraper Mat Cleaning Services Street Lighting 2/1/22 3.87 52552789 Scraper Mat Cleaning Services Sewer Division 2/1/22 3.87 52552789 Scraper Mat Cleaning Services Street Trees 2/1/22 3.87 52552789 Scraper Mat Cleaning Services Facilities Maint. 2/1/22 3.87 52552790 Uniform Cleaning Services Sewer Division 2/1/2022 9.30 52552790 Uniform Cleaning Services Street Maintenance 2/1/22 23.48 52552790 Uniform Cleaning Servicess Street Tree Maint. 2/1/22 9.30 52552790 Uniform Cleaning Services Street Lighting 2/1/22 11.10 52552790 Uniform Cleaning Services Facility Division 2/1/2022 14.03 52552791 Uniform Cleaning Services Water Distribution 2.1.22 34.69 52552791 Uniform Cleaning Services Water Production 2/1/22 26.55 52552792 Scraper Mat Cleaning Services Water Production 2/1/22 6.24 52552792 Scraper Mat Cleaning Services Water Distribution 2/1/22 6.23 Total for this ACH Check for Vendor POSU8132: 801.35
ACH SPBK Springbrook Holding Company LLC 03/02/2022
INV-008261 CivicPay Transaction Fee Dec 2021 72.00
Total for this ACH Check for Vendor SPBK: 72.00
ACH STA5219 Staples Business Advantage 03/02/2022
3466385662 Public Works Department-PPE Supplies 90.38
3486589170 Public Works Department-Water Production Div.Office Supplies 69.93 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 4 7 - 15
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
3487007778 Community Services Office Supplies 104.73
3490942055 Community Services Office Supplies 138.41
3492929831 Public Works Department-Admin PPE Supplies 308.70 3494388280 Public Works Department-Water Division Office Supplies 134.63 3494388280 Public Works Department-Water Division Office Supplies 134.64 3494388282 Public Works Department-Yard Office supplies 102.38 3495550992 Public Works Department-Parks Division Office supplies 20.61 3495550992 Public Works Department-Parks Division Office supplies 20.60 3496973905 Public Works Department Break Room supplies-Yard 13.81 3496973905 Public Works Department Break Room supplies-Yard 13.82 3496973905 Public Works Department Break Room supplies-Yard 13.82 3496973905 Public Works Department Break Room supplies-Yard 13.82 3496973905 Public Works Department Break Room supplies-Yard 13.81 3496973905 Public Works Department Break Room supplies-Yard 13.82 3497855114 PD Office Supplies 285.86
3498255656 Library Office Supplies 15.28
3498329312 Library Office Supplies 66.13
3498400549 Library Office Supplies 63.61
3498484418 Library Office Supplies 9.36
3498484419 Library Office Supplies 52.78
3498484420 Library Office Supplies 2.88
3498860468 Library Office Supplies 37.14
3499373009 Library Office Supplies 114.99
3499373010 Library Office Supplies 73.93
3499373011 Library Office Supplies 155.01
3499373012 Office Supplies - Engineering Division 12.48 3499373013 Office Supplies - Engineering Division 275.61 3499439600 Library Office Supplies 135.10
3499696190 Library Office Supplies 31.41
3499696191 Library Office Supplies 185.21
3499767424 PD Office Supplies 14.35
3499831708 PD Office Supplies 122.31
3499902440 PD Office Supplies 298.33
Total for this ACH Check for Vendor STA5219: 3,159.68
ACH UQMS8010 Unique Management Svcs Inc. 03/02/2022
6097587 Library Recovery Services: January 2022 179.00
Total for this ACH Check for Vendor UQMS8010: 179.00
ACH WES4152 West Coast Arborists, Inc. 03/02/2022
182079 Citywide Urban Forestry Services 1/16/2022-1/31/2022 3,080.00 182079 Citywide Urban Forestry Services 1/16/2022-1/31/2022 8,810.00 Total for this ACH Check for Vendor WES4152: 11,890.00
313974 SISS4010 3SI Security Systems 03/02/2022
INV975499 Tracking Service - Trackers for Bait Packages 1,140.00 Total for Check Number 313974: 1,140.00
313975 AAEN8170 A & A Enterprises, Inc. 03/02/2022
154630 Fire Detection System Testing, Service, and Maintenance for City 967.10 Total for Check Number 313975: 967.10
313976 ALH0179 Alhambra Car Wash 03/02/2022
January 2022 Police Department Car Washes January 2022 117.00 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 5 7 - 16
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313976: 117.00
313977 ACMT2920 All City Management Services, Inc. 03/02/2022 74820 Crossing Guard Services: 01/09/22-01/22/22 8,181.55 Total for Check Number 313977: 8,181.55
313978 AMDA6710 Jose L. Almeda 03/02/2022
2/6/22 Warwick Pl. Water Main Break Call Out 2/6/22 23.98 Total for Check Number 313978: 23.98
313979 ANT0243 Antrim's Security Co., Inc. 03/02/2022
59350 Keys for a PWD contractor 41.95
59454 Keys for duplication for Library 61.74
59504 Urgent Repair for PD-Main Entrance 77.18
Total for Check Number 313979: 180.87
313980 AT&T5011 AT&T 03/02/2022
248134-61002105 AN 248 134-6100 210 5 (02/01/22 - 02/28/22) 47.04 331841-07563432 AN 331 841-0756 343 2 (02/07/22 - 03/06/22) 0.45 331841-08023436 AN 331 841-0802 343 6 (02-07-22 - 03/06/22) 33.78 Total for Check Number 313980: 81.27
313981 CIN4011 AT&T Mobility 03/02/2022
287269956155X02 AT&T AN 287269956155 (01-07-22-02/06/22) 297.97 287297984615X02 AT&T AN 287297984615 (01-03-22-02/02/22) 334.48 287312118886X02 AT&T AN 287312118886 (01-03-22-02/02/22) 844.65 Total for Check Number 313981: 1,477.10
313982 ATSS6010 Athens Services 03/02/2022
11500708 Athens Street Sweeping Mission Meridian December 2021 840.70 11500709 Athens Bus Stop Barrel Pickup December 2021 2,241.89 Total for Check Number 313982: 3,082.59
313983 PTBK297 Peter Baktiari 03/02/2022
1746 Hanscom Refundable Deposit for replacement trees 4,690.00 1746-50 Hanscom Refundable Deposit for street paving. 4,250.00 1750 Hanscom Refundable Deposit for replacement trees 8,040.00 Total for Check Number 313983: 16,980.00
313984 BT4U8180 Better 4 You Meals 03/02/2022
0122-3319 Meals for Onsite and Home Delivery: January 2022 2,633.80 0122-3319 Meals for Onsite and Home Delivery: January 2022 2,035.20 Total for Check Number 313984: 4,669.00
313985 KIBOWMAN Kim Bowman 03/02/2022
178 Closed Water Account Refund 96.00
Total for Check Number 313985: 96.00
313986 PAUBRDLY Paula Bradley 03/02/2022
380 Bradley 58.69
Total for Check Number 313986: 58.69
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 6 7 - 17
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
313987 DBAR3011 Brinks Inc. (Formerly Dunbar Inc.) 03/02/2022 11817180 Armored Cash Transportation: 01/01/22-01/31/22 503.00 11849061 Armored Cash Transportation: 02/01/22-02/28/22 503.00 4518774 Armored Cash Transportation: 12/01/21-12/31/21 129.39 4587988 Armored Cash Transportation: 01/01/22-01/31/22 56.76 Total for Check Number 313987: 1,192.15
313988 BRMR8267 BRIT West Soccer 03/02/2022
7705 Class Instructor: Tiny Pros Soccer 2-3.5 SA 698.10 7706 Class Instructor: Tiny Pros Soccer 3.5-5 SA 1,163.50 7707 Class Instructor: Tiny Pros Soccer 2-3.5 SU 1,047.15 7708 Class Instructor: Tiny Pros Soccer 3.5-5 SU 1,279.85 7718 Class Instructor: Tiny Pros Soccer 3.5-5 TH 465.40 7742 Class Instructor: Club Pros 5-7 SA 1,512.55
7743 Class Instructor: Club Pros 7-12 SA 1,047.15
7744 Class Instructor: Club Pros 7-12 SU 930.80
7756 Class Instructor: Club Pros 5-7 TH 465.40
7757 Class Instructor: Club Pros 7-12 TH 349.05
Total for Check Number 313988: 8,958.95
313989 CAL5236 CA Linen Services 03/02/2022
1945281 Fire Station Linen Rental and Cleaning Services 108.36 1952196 Fire Station Linen Rental and Cleaning Services 85.50 1954732 Fire Station Linen Rental and Cleaning Services 91.25 Total for Check Number 313989: 285.11
313990 CPC4011 California Police Chiefs Association 03/02/2022 20936 Women Leaders in Law Enforcement Conference: 09/12-09/14/22 450.00 20996 Women Leaders in Law Enforcement Conference: 09/12-09/14/22 450.00 21020 Women Leaders in Law Enforcement Conference: 09/12-09/14/22 900.00 21058 Executive leadership Institute at Drucker for Lt.Jacobs- June'22 1,000.00 21139 Women Leaders in Law Enforcement Conference: 09/12-09/14/22 450.00 Total for Check Number 313990: 3,250.00
313991 CPO4011 California Police Officers Association 03/02/2022 286770 Police Department Membership: 1/1/22-12/31/22 1,150.00 Total for Check Number 313991: 1,150.00
313992 CAN0607 Cantu Graphics Inc. 03/02/2022
20714 EOP Prints for Public Safety and City Clerks Office 224.74 Total for Check Number 313992: 224.74
313993 CBSE6010 Cell Business Equipment 03/02/2022
75359506 Service at 825 Mission St AN 857406 (02-01-22 - 02-28-22) 304.17 Total for Check Number 313993: 304.17
313994 PHCHNG Phoebe Cheng 03/02/2022
978 Closed Water Account Refund 42.88
Total for Check Number 313994: 42.88
313995 JMCB6710 Jose Manuel Cipres Bravo 03/02/2022
2/6/22 Warwick Pl. Water Main Break Call Out 2/6/22 22.58 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 7 7 - 18
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 313995: 22.58
313996 ALPD4010 City of Alhambra Police Department 03/02/2022 SoPas - 01/2022 Inmate Housing - January 2022 1,720.00
Total for Check Number 313996: 1,720.00
313997 CSM8030 City of San Marino 03/02/2022
0001036 Co-Op Agreement: 10/01/21-10/31/22 (Petta, Sutliff, Maza) 10,302.75 Total for Check Number 313997: 10,302.75
313998 SOU5340 City of South Pasadena-Library Petty Cash 03/02/2022 02/04/2022 Reimburse Petty Cash for Library 7.98
02/08/2022 Reimburse Petty Cash for Library 25.30
02/08/2022 Reimburse Petty Cash for Library 71.50
03/09/2021 Reimburse Petty Cash for Library 11.00
05/07/2021 Reimburse Petty Cash for Library 6.04
06/30/2021 Reimburse Petty Cash for Library 11.00
08/02/2021 Reimburse Petty Cash for Library 15.98
08/31/2021 Reimburse Petty Cash for Library 17.79
09/17/2021 Reimburse Petty Cash for Library 10.98
10/26/2021 Reimburse Petty Cash for Library 12.63
12/07/2021 Reimburse Petty Cash for Library 27.55
Total for Check Number 313998: 217.75
313999 COMC2011 Comcate 03/02/2022
7611 Service Request System Software Renewal 09/17/21-09/16/22 2,603.13 Total for Check Number 313999: 2,603.13
314000 COR7788 Robert Darren Cornforth 03/02/2022
7685 Class Instructor: Tennis Interm. 01/22/22-03/12/22 SA 10-11AM 624.00 7738 Class Instructor: Tennis Beginner 01/22/22-03/12/22 SA 9-10am 546.00 7739 Class Instructor: Tennis Interm. 01/22/22-03/12/22 SA 11-12PM 624.00 Total for Check Number 314000: 1,794.00
314001 CRSSTWN9 Crosstown Electrical & Data Inc. 03/02/2022 4620-001 Fair Oaks Ave. Traffic Signal Improvements Project 42,350.71 4620-001 Fair Oaks Ave. Traffic Signal Improvements Project 253,520.00 Total for Check Number 314001: 295,870.71
314002 CSULB40 CSULB Foundation 03/02/2022
52702090821012 Training Class for Cpl. Dubois: 02/10/22 182.00 Total for Check Number 314002: 182.00
314003 DSP0755 D & S Printing 03/02/2022
2005 Business Cards for Community Development 115.76
Total for Check Number 314003: 115.76
314004 LUDLRSA Luis Del LA Rosa 03/02/2022
502 Closed Water Account Refund 9.18
Total for Check Number 314004: 9.18
314005 DEM0777 Demco Inc. 03/02/2022
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 8 7 - 19
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
7071005 CD / DVD Overlay Tags for Library 258.61
Total for Check Number 314005: 258.61
314006 LAUDENST Laurence Denniston 03/02/2022
400 Bradley 9.58
Total for Check Number 314006: 9.58
314007 DOO0805 Dooley Enterprises Inc 03/02/2022
62313 Police Department Ammunition RA9124TP 3,868.23
Total for Check Number 314007: 3,868.23
314008 DPL4011 DPrep Inc. 03/02/2022
DUI20220303 Training Class for Cpr. Sanchez: 03/03/2022 125.00 OIS20220223-24 Training Class for Cpl. Dubois 02/23-02/24/22 249.00 Total for Check Number 314008: 374.00
314009 ENT5426 Entenmann-Rovin 03/02/2022
173045 Badge engraving for Godoy #222 103.97
173046 Badge engraving for Sotelo #223 84.97
Total for Check Number 314009: 188.94
314010 FED1109 FedEx 03/02/2022
7-586-22785 Testing- Police Dispatch 55.85
Total for Check Number 314010: 55.85
314011 FNRT4011 Forensic Nurse Response Team 03/02/2022 01-10-22 SART Exam for DR 22-0054 1,400.00
Total for Check Number 314011: 1,400.00
314012 GAL7788 Donna Gale 03/02/2022
7703 Class Instructor: Online Tot Ballet & Tap 01/10/22-02/14/22 Mon 340.00 7740 Class Instructor: Online Youth Ballet &Tap 01/10/22-02/14/22 Mon 272.00 7741 Class Instructor: Online Master Chef Kids 01/13/22-02/03/22 Thu 408.00 Total for Check Number 314012: 1,020.00
314013 LIGS4011 Lizeth Gonzalez-Sotelo 03/02/2022
02072022 Reimbursement for Sotelo for Sheriff's Academy apparel. 208.24 Total for Check Number 314013: 208.24
314014 GRA6601 Grainger 03/02/2022
9020761483 Unit 635-Facilities Division Urgent Boom Truck Repair 393.22 Total for Check Number 314014: 393.22
314015 HDLC3011 HdL Coren & Cone 03/02/2022
SIN014502 Contract Services - Property Tax 3,025.38
Total for Check Number 314015: 3,025.38
314016 HDLC3010 Hinderliter deLlamas & Associates 03/02/2022 SIN002089 Audit Services - Sales Tax 40.98
SIN002089 Contract Services - Sales Tax 1,128.04
SIN003562 Contract Services - Sales Tax 1,143.83
SIN003562 Audit Services - Sales Tax 446.46
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 9 7 - 20
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 314016: 2,759.31
314017 HRDY2013 HR Dynamics & Performance Management, Inc. 03/02/2022 01/04/2022 City-Wide Compensation Study for 86 Job Classifications 24,995.00 Total for Check Number 314017: 24,995.00
314018 JSAR4011 Jack's Auto Repair 03/02/2022
17088 Routine Maintenance of Transit Fleet Unit # 75 66.00 17089 Routine Maintenance of Transit Fleet Unit # 74 66.00 Total for Check Number 314018: 132.00
314019 JCRS5011 Jones Coffee Roasters 03/02/2022
50973 Fire Dept. Coffee Supplies 162.68
Total for Check Number 314019: 162.68
314020 MIKKANAZ Mika B Kanazaki-Cao 03/02/2022
118932 Refund Cancelled Class for Two Participants 385.32 Total for Check Number 314020: 385.32
314021 EDDKNOUS Eddie Kenouse 03/02/2022
388 Closed Water Account Refund 4.58
Total for Check Number 314021: 4.58
314022 MICKVMAN Michael Kvammen 03/02/2022
161 Closed Water Account Refund 5.01
Total for Check Number 314022: 5.01
314023 MCHELLAI Michelle Lai 03/02/2022
825 Closed Water Account Refund 72.92
Total for Check Number 314023: 72.92
314024 LIFE822 Life-Assist Inc. 03/02/2022
1172069 Fire Dept. Medical Supplies 107.16
Total for Check Number 314024: 107.16
314025 LBBM4010 Long Beach BMW Motorcycles 03/02/2022
42458 PD Motorcycle Repairs; 2 new wheels and tires VIN 39603 4,441.88 42547 12K Mile service for motorcycle VIN 39602 1,320.38 Total for Check Number 314025: 5,762.26
314026 JNLUCHRS Jun (Chris) Lu 03/02/2022
372 Closed Water Account Refund 17.22
Total for Check Number 314026: 17.22
314027 MRMC6710 Miramontes Construction Inc. 03/02/2022 5604 Water Line Repair Services-1/1/22 Water Main repair 9,858.84 5605 Water Line Repair Services 1/2/22 Water Main Repair 14,940.40 Total for Check Number 314027: 24,799.24
314028 NBSFIN NBS 03/02/2022
1221000445 Professinal Service: Library Parcel Tax 1,662.12 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 10 7 - 21
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 314028: 1,662.12
314029 BEANG Beata Ng 03/02/2022
276 Closed Water Account Refund 63.54
Total for Check Number 314029: 63.54
314030 JNNG8110 Jonathan Nugent 03/02/2022
02/04/2022 Reimburse Training Expense: Truck Company Operations Fire Dept. 1,479.00 Total for Check Number 314030: 1,479.00
314031 OGST4010 OGS Technologies Inc. 03/02/2022
238348 P-buttons for uniforms 136.97
Total for Check Number 314031: 136.97
314032 OLNP8010 Outlook Newspapers Group 03/02/2022
69486 Public Notice: FY2020-21 Budget 123.75
70045 Public Notice: Legal Call of Election 2020 142.50 70258 Public Notice: Measure & Deadline Arguments 255.00 70259 Public Notice: Updated Notice of Calling for Election 360.00 71465 Public Notice: Ordinance 2350 Interim Eviction Moratorium 1,728.00 71473 Public Notice: Ordinance 2349 Interim Eviction Moratorium 1,680.00 71648 Public Notice: Ordinance 2351 Procedural Protections 480.00 71748 Public Notice: Ordinance 2352 Public Safety Commission 1,524.00 72182 Public Notice: Chapter 36 Articel III Amendment ADUs 396.00 72184 Public Notice: Ordinance 2353 Inclusionary Housing 888.00 72272 Public Notice: Ordinance 2354 Hero Pay 780.00
72483 Public Notice: Ordinance 2355 Inclusionary Zoning 1,080.00 72484 Public Notice: Ordinance 2356 ADU 564.00
73471 Public Notice: Ordinance 2358 ZCA 4,536.00
73973 Public Notice: Redistricting 588.00
Total for Check Number 314032: 15,125.25
314033 PHS4011 Pasadena Humane Society 03/02/2022
FEB2022SoPas Animal Control Services - February 2022 14,035.83 Total for Check Number 314033: 14,035.83
314034 DENPEYRE Denise Peyre 03/02/2022
118931 Refund Due to Parent Cancellation Request 80.00
Total for Check Number 314034: 80.00
314035 RDLR5270 Laura Reardon 03/02/2022
091 Closed Water Account Refund 44.95
Total for Check Number 314035: 44.95
314036 RlPU8540 Roadline Products Inc. USA 03/02/2022
16395 Street Maintenance Equipment, Materials, and Supplies-Products 1,699.54 16726 Street Maintenance Equipment, Materials, Supplies-Street Signs 1,528.10 17031 Street Maintenance Equipment, Materials, and Supplies-Signs 2,109.47 17053 Street Maintenance Equipment, Materials, and Supplies-Road Paint 5,430.20 17080 Street Maintenance Equipment, Materials, and Supplies-Tiger Run 751.63 17081 Street Maintenance Equipment, Materials, and Supplies-Cones 6,334.25 Total for Check Number 314036: 17,853.19
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 11 7 - 22
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
314037 RON1111 Matthew Ronnie 03/02/2022
02/03/2022 Training Class Reimb. for Sgt. Ronnie 02/03/2022 90.11 Total for Check Number 314037: 90.11
314038 SCAT6710 Scott's Automotive 03/02/2022
16708 Automotive Maintenance - Unit 0218 Timing Chain Replacement 1,396.61 16710 Police Department Automotive Maintenance 846.38
16746 PD Unit 1201 oil change, coolant, brake inspection 133.52 16752 PD Automotive Maintenance unit 1909 oil change 86.63 16755 PD Automotive Maintenance Unit 218 belt replacement 46.29 16758 PD Automotive Maintenance unit 1501 oil change 86.63 16763 Police Unit # 0134: Battery Replacement 295.86
16781 Police Department Automotive Maintenance 87.14
16788 Replace Brake pads/shoes unit #1201 280.24
16790 Police Unit # 0219: Repair Passenger Window Wires 51.00 Total for Check Number 314038: 3,310.30
314039 SDSI0107 SDS Security Design Systems 03/02/2022
235758 Security System for Civic Center 3/1/22-3/31/22 65.18 235759 Security System for Civic Center 3/1/22-3/31/22 217.46 235760 Security System for Civic Center 3/1/22-3/31/22 113.00 235761 Security System for Civic Center 3/1/22-3/31/22 30.00 Total for Check Number 314039: 425.64
314040 SCOT8300 So Cal Office Technologies 03/02/2022
IN2423412 Black and Color Ink Past Due (10/10/21 - 01/09/22) MS, PW, SC, 4,907.93 Total for Check Number 314040: 4,907.93
314041 SUN8556 Sun Badge Company 03/02/2022
409060 Fire Dept Uniform Siltone Belt Buckle 387.09
Total for Check Number 314041: 387.09
314042 SSSS8267 Super Soccer Stars 03/02/2022
7711 Super Soccer Stars 01/12/22-02/09/22 Wed 10:45-11:30 AM 71.50 7712 Super Soccer Stars 01/12/22-02/09/22 Wed 2:10-2:55 PM 286.00 7730 Super Soccer Stars 01/12/22-02/09/22 Wed 9:10-9:50 214.50 7732 Super Soccer Stars 01/12/22-02/09/22 Wed10-1040AM 500.50 7746 Super Soccer Stars 01/12/22-02/09/22 Wed 3:00-4:00 PM 357.50 7747 Super Soccer Stars 01/12/22-02/09/22 Wed 4:05-5:05 PM 357.50 Total for Check Number 314042: 1,787.50
314043 TAHZ8267 Jivan Tahmizian 03/02/2022
7764 Class Insturctor: Piano (01/08/22-02/26/22) 754.00 Total for Check Number 314043: 754.00
314044 CSLTMINT The Counseling Team International 03/02/2022 81300 Counseling Sessions on January 14-15, for critical indicent 1,237.50 Total for Check Number 314044: 1,237.50
314045 LEBE8032 The Skateside, LLC 03/02/2022
7749 The Skateside Intermediate: 01/02/22-01/23/22 Sun 10:30-11:50 AM 174.30 7752 The Skateside Beginner: 01/02/22-01/23/22 Sun 9:00-10:20 AM 871.50 7769 The Skateside After School: 01/04/22-01/27/22 Tue & Thu 3-5PM 1,675.80 AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 12 7 - 23
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 314045: 2,721.60
314046 TIM4011 Time Warner Cable 03/02/2022
0029763012722 Service at SP PD (01/16/22 - 02/15/22) AN 8448 20 899 0029763 360.58 0052005012622 Service at 1414 (01/10/22 - 02/10/22) AN 844820 899 0052005 3,462.66 0355990020222 Service at Garfiel (02/02/22 - 03/01/22) AN 8448 30 008 0355990 405.42 Total for Check Number 314046: 4,228.66
314047 TAEV9224 Total Access Elevator Inc. 03/02/2022
74892 Elevator Preventative Maint. November 2021 400.01 74892 Elevator Preventative Maint. November 2022 327.37 74892 Elevator Preventative Maint. November 2021 327.37 76115 Elevator Preventative Maint. December 2021 400.01 76115 Elevator Preventative Maint. December 2021 327.37 76115 Elevator Preventative Maint. December 2021 327.37 Total for Check Number 314047: 2,109.50
314048 ALLTRATM Allison Trautman 03/02/2022
535 Closed Water Account Refund 96.00
Total for Check Number 314048: 96.00
314049 UCL6115 UC Regents 03/02/2022
3013-73 FD Education and Certification: February 2022 2,215.02 Total for Check Number 314049: 2,215.02
314050 UND6710 Underground Service Alert/SC 03/02/2022
120220700 Utility Underground Service Alert 2/1/22 113.95 dsb20210307 CA Underground Facilities safe excavation board-Jan-Jun 2020 Fee 307.52 Total for Check Number 314050: 421.47
314051 UPP7789 Upper San Gabriel Valley MWD 03/02/2022
2/01-22 Water Purchase from MWD January 2022 102.56
2/11-21 Water Purchase from MWD November 2021 89.17
2/12-21 Water Purchase from MWD December 2021 362.10
2022Q1 MWD Capacity Charge Fee-1st Quarter 3,050.00
Total for Check Number 314051: 3,603.83
314052 VERW6711 Verizon Wireless 03/02/2022
9898560134 AN 642443919-0001 (01-02-22-02-01-22) 586.65 Total for Check Number 314052: 586.65
314053 EDVL6010 Edgar Villalobos 03/02/2022
2/6/2022 Warwick Pl-Water Main Break 2/6/2022 22.82
Total for Check Number 314053: 22.82
314054 WLHD8020 Westlake Hardware 03/02/2022
14302220 PWD Hardware Supplies-Sreets Division 217.44
14302221 PWD Hardware Supplies-Facilities Division 338.35 14302222 PWD Hardware Supplies-Failities Division 0.61
14302223 PWD Hardware Supplies-Facilities Division 3.03 14302224 PWD Hardware Supplies-Facilities Division 300.80 14302228 PWD Hardware Supplies-Failities Division 117.37 14302230 PWD Hardware Supplies-Water Division 156.28
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 13 7 - 24
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
14302231 PWD Hardware Supplies-Failities Division 30.36 14302234 PWD Hardware Supplies-Failities Division 44.08 14302254 PWD Hardware Supplies-Parks Division 181.55
14302256 PWD Hardware Supplies-Failities Division 98.46 14302258 PWD Hardware Supplies-Failities Division 120.76 14302259 PWD Hardware Supplies-Failities Division 235.60 14302264 PWD Hardware Supplies-Failities Division 34.16 14302265 PWD Hardware Supplies-Parks Division 220.06
14302267 PWD Hardware Supplies-Failities Division 96.95 14302268 PWD Hardware Supplies-Water Division 170.73
14302268 PWD Hardware Supplies-Water Division 86.00
14302270 PWD Hardware Supplies-Failities Division 34.14 14302271 PWD Hardware Supplies-Failities Division 165.34 14302274 PWD Hardware Supplies-Failities Division 74.93 14302280 PWD Hardware Supplies-Parks Division 34.78
14302290 PWD Hardware Supplies-Failities Division 85.42 14302294 PWD Hardware Supplies-Failities Division 229.40 14302298 PWD Hardware Supplies-Sreets Division 339.42
14302304 Windshiled Wiper Blades Unit # 0219 & 1102 44.06 70040795 PWD Hardware Supplies-Water Division 1,664.20
Total for Check Number 314054: 5,124.28
314055 WHI6410 Whittier Fertilizer Co. 03/02/2022
378171 Parks Division Field Maintenance & Tools 39.62
378171 Parks Division Field Maintenance & Tools 144.36
378171 Parks Division Field Maintenance & Tools 180.84
Total for Check Number 314055: 364.82
314056 PUFG8267 Pauline Wong 03/02/2022
7690 Class Instructor: International Line Dance 01/05/22-01/26/22 Wed 91.00 7691 Class Instructor: International Line Dance 02/02/22-02/23/22 Wed 52.00 7822 Class Instructor: Line Dance 01/06/22-01/27/22 THU 28.00 7823 Class Instructor: Line Dance Walk In 01/06/22-01/27/22 THU 12.00 Total for Check Number 314056: 183.00
314057 XRXF5010 Xerox Financial Services 03/02/2022
3052376 AN 010-0061587-003 (01/18/22 - 02/17/22) 162.35 Total for Check Number 314057: 162.35
314058 PTZM4011 Patrick Zamora 03/02/2022
11/22/2021 Refund Training Class Expense for Officer Zamora: 11/22/21 32.26 Total for Check Number 314058: 32.26
314059 MZLN8267 Maria Zeledon 03/02/2022
7728 Class Instructor: Spanish 12/07/21-02/22/22 Tue 3:00-3:50PM 1,137.50 7729 Class Instructor: Spanish 12/07/21-02/22/22 Tue 4:00-4:50pm 650.00 Total for Check Number 314059: 1,787.50
Total for 3/2/2022: 598,342.66
Report Total (112 checks): 598,342.66
AP Checks by Date - Detail by Check Date (2/23/2022 6:24 PM) Page 14 7 - 25
ATTACHMENT 4
Supplemental ACH
Payments
7 - 26
Date Vendor Amount Description
2/10/2022 Pitney Bowes $2,000.00 Online Payment to re-load Funds into City's Postage Meter.
2/17/2022 AMAZON / SYNC $1,437.19
Online Payment for City's
Amazon Expenses from
11/03/2021-12/15/2021.

Total: $3,437.19
Supplemental ACH Payment Log
7 - 27
City of

SOUTH PASADENA
ATTACHMENT 5
Payroll Summary
7 - 28
Payroll
Payroll Summary Report
Payroll Date: 2/18/2022 Regular
Checks $ 6,123.31
Direct Deposits $ 444,099.19
IRS Payments $ 86,836.32
EDD - State of CA $ 24,204.46
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 561,263.28
Grand Total: $ 561,263.28
7 - 29
8 8 - 1
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
March 2, 2022
Armine Chaparyan, City Manager A<.,;
Ken Louie, Interim Finance Director
Albert Trinh , Finance Manager
I ITEM NO. _,
Monthly Investment Report for December 2021
It is recommended that the City Council receive and file the Monthly Investment Report for December 2021 .

Background
As required by law, a monthly investment report, including water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and are in conformity with the City Investment Policy as stated in Resolution No. 7635. A copy of the Resolution is available at the City Clerk's Office.

Analysis
The Monthly Investment Report provides a detailed report of the City's investments in various bonds and the Local Agency Investment Fund (LAIF). The report provides assurance that the City is in compliance with California Government Code Section 53646, whereby the investment liquidity meets the City's expenditure requirements for the next six months.

The City's investments held at Zions Bank have been stable compared to the prior month when the market value plus un-invested cash decreased by $37,413. The Zions Bank un-invested cash balance of $715,529 is due to the timing of re-investing bonds that mature or sold near the end of the month. The amount will be re-invested in the beginning of the next month.

Fiscal Impact
The investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Monthly Investment Report for December 2021

Page 2 of 2 ends

Commission Review and Recommendation
This item was not reviewed by a commission.

Attachment: City Investment Report for December 2021
8 - 2
ATTACHMENT 1
City Investment Reports for December 2021
8 - 3

PERCENT CURRENT

INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 0.212% 67.35% 35,042,121.88 35,042,121.88 SUBTOTAL 67.35% 35,042,121.88 35,042,121.88

ZIONS BANK
Corporate Bonds See Exhibit B-1 2.63% 9.67% 5,029,236.42 4,985,854.06 Government Agency Securities See Exhibit B-1 0.00% 0.00% 0.00 0.00 US Treasury Notes & Bonds See Exhibit B-1 1.15% 22.21% 11,555,718.73 11,548,015.69 US Obligations Variable See Exhibit B-1 0.12% 0.77% 399,992.40 400,075.20 SUBTOTAL 32.65% 16,984,947.55 16,933,944.95
TOTAL INVESTMENTS 100.00% $52,027,069.43 $51,976,066.83 BANK ACCOUNTS:

Bank of the West Account Balance: $5,083,649.37
Zions Bank Uninvested Cash Balance1: $715,529.85
Zions Bank Unsettled Transactions1-
BNY Mellon Uninvested Cash Balance2 158,306.87
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 309 DAYS
Average weighted total yield to maturity of the portfolio 0.651% Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2022 Adopted Budget:

Gary Pia, City Treasurer Date
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 22,996,131
$ 29,986,130
* Current market valuation is required for investments with maturities of more than twelve months.

In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that sufficient investment liquidity to meet the City's expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
December 31, 2021
Exhibit A
City of South Pasadena

INVESTMENT REPORT
02/14/2022
8 - 4
Statement of Account
December 1, 2021 Through December 31, 2021
South Pasadena Custody
Account Number :
1414 Mission Street
South Pasadena, CA 91030
City of South Pasadena
Exhibit B-1
8 - 5
ZIONS BANK.
-
Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers

0.00 1,008,018.75
18,931.81 0.00

1.11 0.00

0.00 0.90

0.00 0.00

0.00 0.00
Purchases
Fees
Other Disbursements
Transfers

0.00 -399,992.40

0.00 0.00

0.00 -1,507.27

0.00 0.00
Total Receipts 18,932.92 1,008,019.65
Total Disbursements 0.00 -401,499.67
Net Cash Management 0.00 -625,452.90
Opening Balance December 1, 2021 $ 324,068.38 $ -324,068.38 Closing Balance December 31, 2021 $ 343,001.30 $ -343,001.30 December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Cash Reconciliation (2 col) - SUMCTB1 Page 2
8 - 6
-
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
December 31, 2021
Cash & Equivalents 4.05% 715,529.85 71.55 0.01%
Fixed Income 95.95% 16,933,944.95 264,313.00 1.56%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 17,649,474.80 264,384.55 1.50%
64,331.66
17,713,806.46
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Port Sum and Hold w Accruals - ACRHLD Page 3
8 - 7
-
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
715,529.85 Fidelity Gov Port III FCGXX 715,529.85 1.00 715,529.85 71.55 0.01% 1.28 715,529.85 * * Sub Totals * * 715,529.85 715,529.85 71.55 0.01% 1.28 Corporate Bonds (30/360)
172,000 American Express Cr Corp 2.700% 03/03/2022 173,464.69 100.17 172,291.18 4,644.00 2.70% 1,517.73 170,000 Apple Inc 2.700% 05/13/2022 171,786.97 100.86 171,454.61 4,590.00 2.68% 602.60 170,000 Bristol-Myers Squibb Co 2.000% 08/01/2022 170,502.37 100.94 171,594.19 3,400.00 1.98% 1,415.08 167,000 Lockheed Martin Corp 3.100% 01/15/2023 173,677.68 101.83 170,056.98 5,177.00 3.04% 2,386.05 168,000 Bank of New York Mellon 2.950% 01/29/2023 166,503.12 102.21 171,717.44 4,956.00 2.89% 2,090.38 125,000 Amazon Com Inc 2.400% 02/22/2023 123,210.00 101.86 127,327.70 3,000.00 2.36% 1,072.63 163,000 General Dynamics Corp 3.375% 05/15/2023 164,599.95 103.33 168,434.87 5,501.25 3.27% 691.50 84,000 Cisco Systems Inc 2.200% 09/20/2023 81,882.36 102.49 86,089.21 1,848.00 2.15% 516.20 165,000 Deere John Capital Corp 3.650% 10/12/2023 169,418.28 104.94 173,158.30 6,022.50 3.48% 1,312.16 160,000 State Street Corp 3.700% 11/20/2023 171,652.92 105.23 168,365.44 5,920.00 3.52% 661.45 160,000 Caterpillar Finl Svcs 3.750% 11/24/2023 171,264.18 105.40 168,640.51 6,000.00 3.56% 603.35 203,000 Truist Finl Corp 3.750% 12/06/2023 212,010.71 105.12 213,401.35 7,612.50 3.57% 510.34 80,000 MetLife Inc 3.600% 04/10/2024 84,162.84 105.56 84,450.87 2,880.00 3.41% 643.58 163,000 Comcast Corp New 3.700% 04/15/2024 174,127.48 106.26 173,203.23 6,031.00 3.48% 1,263.48 166,000 Texas Instrs Inc 2.625% 05/15/2024 169,439.74 103.82 172,342.94 4,357.50 2.53% 547.73 84,000 Paccar Financial Corp 2.150% 08/15/2024 88,918.20 102.43 86,045.32 1,806.00 2.10% 681.03 206,000 Unitedhealth Group Inc 2.375% 08/15/2024 219,958.43 103.57 213,351.18 4,892.50 2.29% 1,844.94 84,000 United Parcel Svcs Inc 2.200% 09/01/2024 85,232.61 102.98 86,501.97 1,848.00 2.14% 614.28 172,000 Coca Cola Co 1.750% 09/06/2024 176,934.68 101.92 175,299.37 3,010.00 1.72% 958.49 211,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 215,979.57 102.71 216,718.67 4,642.00 2.14% 765.02 166,000 Pepsico Inc 2.250% 03/19/2025 177,664.82 103.37 171,596.04 3,735.00 2.18% 1,053.73 169,000 Target Corp 2.250% 04/15/2025 178,401.47 103.10 174,232.54 3,802.50 2.18% 796.61 173,000 US Bancorp 1.450% 05/12/2025 178,575.79 100.45 173,785.31 2,508.50 1.44% 336.34 280,000 JPMorgan CHASE & CO 3.900% 07/15/2025 308,506.80 108.25 303,102.70 10,920.00 3.60% 5,032.96 Port Sum and Hold w Accruals - ACRHLD Page 4
8 - 8
-
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 195,000 Bank Of America Corp 3.875% 08/01/2025 221,628.03 108.44 211,455.85 7,556.25 3.57% 3,144.92 158,000 Home Depot Inc 3.350% 09/15/2025 177,930.91 106.80 168,744.46 5,293.00 3.14% 1,552.42 87,000 Prudential Finl Inc 1.500% 03/10/2026 88,725.21 100.10 87,086.53 1,305.00 1.50% 400.98 178,000 Procter & Gamble Co 1.000% 04/23/2026 177,521.18 98.91 176,063.55 1,780.00 1.01% 333.13 178,000 Schwab Charles Corp 1.150% 05/13/2026 178,776.08 98.71 175,699.07 2,047.00 1.17% 268.74 165,000 Intel Corp 2.600% 05/19/2026 176,779.35 105.24 173,642.68 4,290.00 2.47% 491.31 4,822,000 * * Sub Totals * * 5,029,236.42 4,985,854.06 131,375.50 2.63% 34,109.16 U.S. Treasury Notes & Bonds
885,000 U S Treasury Notes 1.750% 07/15/2022 888,242.61 100.80 892,087.08 15,487.50 1.74% 7,112.47 828,000 US Treasury Nts 1.750% 01/31/2023 829,574.18 101.40 839,611.04 14,490.00 1.73% 6,024.38 956,000 US Treasury Note 1.375% 06/30/2023 956,287.01 101.19 967,389.78 13,145.00 1.36% 0.00 534,000 U S Treasury Notes 0.250% 09/30/2023 532,185.47 99.30 530,287.10 1,335.00 0.25% 337.42 755,000 U S Treasury Notes 2.875% 11/30/2023 781,535.95 104.11 785,996.53 21,706.25 2.76% 1,848.61 719,000 U.S. Treasury Notes 2.125% 03/31/2024 713,017.92 102.94 740,120.63 15,278.75 2.06% 3,861.66 1,020,000 US Treasury N/B 2.000% 04/30/2024 1,029,538.00 102.73 1,047,851.10 20,400.00 1.95% 3,437.57 980,000 U S Treasury Notes 0.625% 10/15/2024 976,592.54 99.21 972,266.82 6,125.00 0.63% 1,295.67 894,000 U S Treasury Notes 0.500% 03/31/2025 896,517.16 98.37 879,437.63 4,470.00 0.51% 1,129.78 850,000 U S Treasury Notes 0.250% 06/30/2025 834,328.55 97.19 826,093.75 2,125.00 0.26% 0.00 750,000 U S Treasury Notes 0.375% 11/30/2025 732,333.75 97.02 727,675.50 2,812.50 0.39% 239.53 772,000 United States Treas Nts 0.375% 01/31/2026 766,394.94 96.79 747,211.85 2,895.00 0.39% 1,203.63 725,000 U S Treasury Notes 0.750% 03/31/2026 721,912.95 98.15 711,604.18 5,437.50 0.76% 1,374.31 900,000 U S Treasury Notes 0.750% 08/31/2026 897,257.70 97.82 880,382.70 6,750.00 0.77% 2,274.86 11,568,000 * * Sub Totals * * 11,555,718.73 11,548,015.69 132,457.50 1.15% 30,139.89 U.S. Obligations Variable
400,000 U S Treasury Nts FRN 0.1 0.120% 10/31/2023 399,992.40 100.02 400,075.20 480.00 0.12% 81.33 400,000 * * Sub Totals * * 399,992.40 400,075.20 480.00 0.12% 81.33 Port Sum and Hold w Accruals - ACRHLD Page 5
8 - 9
-
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income * * Grand Totals * * 17,700,477.40 17,649,474.80 264,384.55 1.50% Cash Summary
17,505,529.85 64,331.66
-343,001.30
343,001.30

0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
8 - 10
-
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 324,068.38 $ -324,068.38 $ 18,004,929.99 Interest
12/06/2021 Interest 3,806.25
Truist Finl Corp 3.7500% 12/06/23
12/07/2021 Purchase Accrued Interest -33.26
U S Treasury Nts FRN 0.0850% 10/31/23
12/07/2021 Accrued Interest Received 2,545.57
Federal Natl Mtg Assn 2.8750% 09/12/23
12/15/2021 Call Bond - Interest 655.75
Burlington Northn Santa Fe 3.0500% 03/15/2
12/31/2021 Interest 6,572.50
US Treasury Note 1.3750% 06/30/23
12/31/2021 Interest 4,322.50
United States Treas Nts 1.6250% 12/31/21
12/31/2021 Interest 1,062.50
U S Treasury Notes 0.2500% 06/30/25
Sub Total 18,931.81 0.00 0.00
Dividends
12/01/2021 Dividend 1.11
Fidelity Gov Port III FCGXX
Interest From 11/01/2021 To 11/30/2021
Sub Total 1.11 0.00 0.00
Buys
12/07/2021 Buy -399,992.40 399,992.40
U S Treasury Nts FRN 0.0850% 10/31/23
400000 Par Val @ $99.9981
Sub Total 0.00 -399,992.40 399,992.40
Sells
12/07/2021 Sell 390,018.75 -401,412.55
Federal Natl Mtg Assn 2.8750% 09/12/23
Sold 375000 Par Val @ $104.005
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Transactions (3 col) - TRNTNT8 Page 7
8 - 11
-
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Cost Basis Removed $379,434.75
Short Term Gain/Loss : $-168.60
Long Term Gain/Loss : $10,752.60
12/15/2021 Call Bond 86,000.00 -88,158.37
Burlington Northn Santa Fe 3.0500% 03/15/2
Sold 86000 Par Val @ $100.00
Cost Basis Removed $87,215.02
Short Term Gain/Loss : $-172.76
Long Term Gain/Loss : $-1,042.26
12/31/2021 Maturity 532,000.00 -539,878.84
United States Treas Nts 1.6250% 12/31/21
532000 PV @ $ 100.00
Cost Basis Removed $532,783.05
Short Term Gain/Loss : $-204.49
Long Term Gain/Loss : $-578.56
Sub Total 0.00 1,008,018.75 -1,029,449.76
Disbursements
12/09/2021 Cash Disbursement -1,507.27
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Per Sec 9 Custody Agmt Inv#10823021340 dtd 12-06-21 Acct#255-138705 Sub Total 0.00 -1,507.27 0.00
Other/Miscellaneous
12/09/2021 Capital Gains Distribution - Short Term 0.90 Fidelity Gov Port III FCGXX
Sub Total 0.00 0.90 0.00
Cash Management
12/01/2021 Sweep - Buy -1.11 1.11
Fidelity Gov Port III FCGXX

1.11 Par Val @ $1.00
12/06/2021 Sweep - Buy -3,806.25 3,806.25
Fidelity Gov Port III FCGXX
3806.25 Par Val @ $1.00
Transactions (3 col) - TRNTNT8 Page 8
8 - 12
-
December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
12/07/2021 Sweep - Sell 7,461.34 -7,461.34
Fidelity Gov Port III FCGXX
Sold 7461.34 Par Val @ $1.00
12/09/2021 Sweep - Sell 1,506.37 -1,506.37
Fidelity Gov Port III FCGXX
Sold 1506.37 Par Val @ $1.00
12/15/2021 Sweep - Buy -86,655.75 86,655.75
Fidelity Gov Port III FCGXX
86655.75 Par Val @ $1.00
12/31/2021 Sweep - Buy -543,957.50 543,957.50
Fidelity Gov Port III FCGXX
543957.5 Par Val @ $1.00
Sub Total 0.00 -625,452.90 625,452.90
Ending Balances $ 343,001.30 $ -343,001.30 $ 18,000,925.53 Transactions (3 col) - TRNTNT8 Page 9
8 - 13
-
Corporate Trust Services provided by Zions Bancorporation, N.A.

Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.

Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.

Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.

December 01, 2021 through December 31, 2021
Account Name : South Pasadena Custody Account No :

Statement Letter Page 10
8 - 14
-
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 0.46 0.010% 0.46 0.010% 1
2 Morgan Stanley Treasury Portfolio 158,306.41 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.41% 158,306.87 0.250% 158,292.27 0.250% 1 Total Project Fund 158,306.87 0.250% 158,292.27 0.250% 1 Funds and Investments
Exhibit B-2
December 31, 2021
Held by Contracted (Third) Parties
8 - 15
MONTH FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 JULY 14,003,563 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 AUGUST 13,043,563 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 SEPTEMBER 11,783,420 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 OCTOBER 11,795,960 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 NOVEMBER 11,800,260 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 DECEMBER 11,805,140 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 11,816,031 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 FEBRUARY 13,818,580 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 MARCH 13,319,038 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 APRIL 17,327,604 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 MAY 19,327,983 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 JUNE 19,323,510 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 December 31, 2021
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
8 - 16
9 9 - 1
City Council
Agenda Report
DATE: March 2, 2022
FROM: Armine Chaparyan, City Manager Au'
ITEM NO.

PREPARED BY: Lucy Demirjian, Director of Management Services Andrew L. Jared, City Attorney
SUBJECT: Adoption of a Resolution Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City
Recommendation
It is recommended that the City Council approve the attached authorizing remote teleconference meetings of the legislative bodies of the City.

Background
Beginning in March 2020, Governor Newsom issued a series of Executive Orders aimed at containing the novel coronavirus. Executive Orders-N-25-20, N-29-20, and N-35-20 (Brown Act Orders) waived requirements in the Brown Act expressly or impliedly requiring the physical presence of city councilmembers, staff, or the public at local agency meetings. Specifically, the orders:
• waived the requirement that local agencies provide notice of each teleconference location from which a member of the legislative body will be participating in a public meeting,
• waived the requirement that each teleconference location be accessible to the public,
• waived the requirement that members of the public be able to address the legislative body at each teleconference conference location, • waived the requirement that local agencies post agendas at all teleconference locations, and,
• waived the requirement that at least a quorum of the members of the local body participate from locations within the boundaries of the territory over which the local body exercises jurisdiction.

On June 11 , 2021 , the Governor issued Executive Order N-08-21, to begin winding down some of the prior measures that were adopted to respond to COVID-19. Notably, N-08-21 rescinds the Brown Act Orders, effective September 30, 2021 .

On March 18, 2020, pursuant to Government Code Section 8630(c), the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency, restricting private and public gatherings, and establishing protections for residential and commercial tenants, among other things. The City has renewed the declaration of local emergency on May 5, 2020 (Resolution No. 7648), on June 17, 2020 (Resolution No. 7657), on August 5, 2020 (Resolution No. 7669), on August 19, 2020 (Resolution No. 7678), on October 21, 2020 (Resolution No. 7685), on December 16, 2020, (Resolution No. 7690), on February 17, 2021 (Resolution No. 7703), on April 7, 2021 (Resolution No. 7713), June 2, 2021 (Resolution No. 7721), July 21, 2021 (Resolution No. 7726), September 15, 2021 (Resolution No. 7732), November 3, 2021 (Resolution Nos. 7734 and 7739), December 1, 2021 (Resolution No. 7741), December 15, 2021 (Resolution No. 7743), January 12, 2022 (Resolution No. 7746), and on February 2, 2022, (Resolution No. 7749).

On September 16, Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders. Unlike the Brown Act Orders, AB 361 requires the City to make affirmative findings to take advantage of the more flexible teleconferencing standards.

AB 361 added Government Code section 54953, subdivision (e)(3), which states:
“If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference … the legislative body shall, not later than 30 days after teleconferencing for the first time … and every 30 days thereafter, make the following findings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency. (B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local officials continue to impose or recommend measures to promote social distancing.”
The attached resolution makes the necessary findings authorizing the City to use teleconferenced meetings for the next 30 days. The City will need to adopt a resolution finding a public need to host teleconferenced meetings at subsequent meetings if it desires to maintain fully remote or hybrid meetings.

The proposed actions to preserve life, property, and public order are consistent with California Government Code section 8634 and South Pasadena Municipal Code Chapter 11.

The City of South Pasadena is committed to keeping our community safe amidst the recent surges in COVID-19 cases. Since the June 15 reopening of everyday activities in the State of California, there has been a nationwide rise in new COVID-19 cases 9 - 2
because of the more contagious Delta and Omicron variants. The Los Angeles County Department of Public Health continues to track variant cases in Los Angeles County.

In light of the drastic increases in cases and resultant hospitalizations, and to lessen the severity of the Omicron and Delta variant surge in Los Angeles County and protect against overwhelming the health care delivery system, the Los Angeles County Public Health Officer issued a revised order on December 31, 2021, revising Isolation and Quarantine Requirements to mainly align with the State Public Health Officer’s revised Guidance issued December 30, 2021.

On January 5, 2022, the Los Angeles County Public Health Officer issued latest revised order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, High Transmission- Encouraging COVID-19 Vaccination and Booster dose coverage with significant risk reduction measures, updating masking requirements for employers effective no later than January 17, 2022 and updating definitions for mega events effective January 15, 2022 in alignment with the State Public Health Officer's December 31, 2021 Order.

On January 10, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, revising the Isolation and Quarantine Requirements to align with the State Public Health Officer’s revised Guidance for Local Health Jurisdictions on Isolation and Quarantine of the General Public, released on January 8, 2022.

On February 7, 2022, State Public Health Leaders modified Omicron surge policies as Covid-19 conditions continued to improve across California, including definitions for indoor and outdoor mega events to return to pre-surge guidance after February 15, and indoor masking requirement to expire after February 15 reverting to the previous guidance which requires masking for unvaccinated individuals in all indoor public settings and required masking for all individuals regardless of vaccination status in higher risk settings like public transit and congregate living. Workplaces will continue to follow the COVID-19 prevention standards set by CalOSHA.

On February 15, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, Post Winter Surge, High Transmission – Encouraging Covid-19 Vaccination and Booster Dose Coverage with Risk Reduction Measures, revising certain protective measures as a result of the County’s community transmission rate moving steadily downward based on federal CDC indicators.

Although beginning February 16, 2022, the State Public Health Officer recommends that fully vaccinated individuals to continue indoor masking and continues to require masking indoors for unvaccinated individuals in indoor public settings and businesses, this Order continues to require indoor masking regardless of vaccination status. 9 - 3
As recently as February 23, 2022, in light of decreasing case and test positivity rates and hospitalizations, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, Post Winter Surge, High Transmission – Encouraging Covid-19 Vaccination and Booster Dose Coverage with Risk Reduction Measures, creating elective criteria for establishments, businesses, and venues to voluntarily implement to exempt indoor masking requirements effective February 25, 2022. This is an interim step until the County reaches a Moderate rate of community transmission.

Analysis
For the past few weeks, COVID-19 cases in Los Angeles County have surged with the highly transmissible Omicron variant of the virus. The City has implemented several precautionary measures to ensure the health and safety of the community, including a return to fully virtual meetings of legislative bodies during the months of January and February.

City facilities are open and municipal services are available to residents and businesses. Appointments are highly encouraged and online services are available to continue to provide services to the community. In-person events have been cancelled or postponed to prevent the spread of the virus.

On March 12, 2020, Governor Gavin Newsom signed Executive Order N-25-20 giving state and local public health officials the authority to issue guidance limiting or recommending limitations upon attendance at public assemblies, conferences or other mass events. In response to the COVID-19 statewide emergency, the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency on March 18, 2020.

Most recently, on September 17, 2021, the Los Angeles County Public Health Officer issued a revised order, Responding Together At Work and In the Community, requiring operators of indoor bars and lounges to verify the COVID-19 vaccination status of their patrons and employees.

On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361) which amends the Ralph M. Brown Act to allow meetings of legislative bodies to be conducted via teleconference under certain conditions.

AB 361 allows a local agency legislative body to hold a meeting utilizing teleconferencing without complying with the Brown Act’s standard teleconferencing requirements if the Governor has proclaimed a State of Emergency and any of the following circumstances are present:
• State or local officials have imposed or recommended measures to promote social distancing.
9 - 4
• The meeting is being held for the purposes of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
• The legislative body has determined by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

If those circumstances are met and the City passes a resolution authorizing holding meetings by teleconference, then the City may hold meetings by teleconference if they comply with the following standards:
• Notice of the meeting must be given as required by the Brown Act. • The agenda must state how members of the public can access the meeting and offer public comment, including attendance by call-in option and/or internetbased service option. If the meeting broadcast or access to participation is disrupted (e.g., by technology issues), the City cannot take further action on agenda items until public access to the meeting is restored. • The City cannot require public comments be submitted in advance of the meeting, but instead must provide an opportunity for real-time participation by members of the public. The City can encourage public comment be submitted before meetings.
• If the City provides a timed public comment period for each agenda item (i.e., 20 minutes per item), it cannot close public comment until that time period has concluded. If the City does not provide a timed public comment period for each agenda item, then it must allow a reasonable amount of time for members of the public to participate.

Fiscal Impact
With the State declaration of a health emergency, local COVID-19 response efforts may be eligible for state or federal reimbursement. The costs of responding to COVID-19 are unknown at this time due to evolving conditions but are being tracked by staff. The costs of conducting teleconference meetings have been factored into the City’s budget.

Attachment: City Council Resolution
9 - 5

ATTACHMENT
City Council Resolution
9 - 6

CITY OF SOUTH PASADENA
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF

THE LEGISLATIVE BODIES OF THE CITY OF SOUTH PASADENA
FOR THE PERIOD OF MARCH 3, 2022 THROUGH APRIL 2, 2022,

PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the City of South Pasadena is committed to preserving and nurturing public access and participation in the meetings of its legislative bodies; and WHEREAS, all meetings of the City of South Pasadena’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or humancaused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of COVID; and WHEREAS, on March 4, 2020, the Chair of the Los Angeles County Board of Supervisors and the Los Angeles County Health Officer declared a local emergency and a local health emergency, respectively, as a result of COVID-19; and WHEREAS, on March 18, 2020, the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency, restricting private and public gatherings, and establishing protections for residential and commercial tenants, among other things; and the South Pasadena City Council has renewed the declaration of local 9 - 7
emergency on May 6, 2020 (Resolution No. 7648), June 17, 2020 (Resolution No. 7657), August 5, 2020 (Resolution No. 7669), August 19, 2020 (Resolution No. 7678), October 21, 2020 (Resolution No. 7685), December 16, 2020 (Resolution No. 7690), February 17, 2021 (Resolution No. 7703), April 7, 2021 (Resolution No. 7713), June 2, 2021 (Resolution No. 7721), July 21, 2021 (Resolution No. 7726), September 15, 2021 (Resolution No. 7732), November 3, 2021 (Resolution Nos. 7734 and 7739), December 1, 2021 (Resolution No. 7741), December 15, 2021 (Resolution No. 7743), January 12, 2022 (Resolution No. 7746) and February 2, 2022 (Resolution No.7749); and WHEREAS, on September 16, 2021, Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders; and
WHEREAS, on December 31, 2021, in light of the drastic increases in cases and resultant hospitalizations, and to lessen the severity of the Omicron and Delta variant surge in Los Angeles County and protect against overwhelming the health care delivery system, the Los Angeles County Public Health Officer issued a revised order revising Isolation and Quarantine Requirements to mainly align with the State Public Health Officer’s revised Guidance.

WHEREAS, on January 5, 2022, the Los Angeles County Public Health Officer issued a revised order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, High Transmission- Encouraging COVID-19 Vaccination and Booster dose coverage with significant risk reduction measures, updating masking requirements for employers effective no later than January 17, 2022 and updating definitions for mega events effective January 15, 2022 in alignment with the State Public Health Officer's December 31, 2021 Order.

WHEREAS, on January 10, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, revising the Isolation and Quarantine Requirements to align with the State Public Health Officer’s revised Guidance for Local Health Jurisdictions on Isolation and Quarantine of the General Public, released on January 8, 2022.

WHEREAS, on February 7, 2022, State Public Health Leaders modified Omicron surge policies as Covid-19 conditions continued to improve across California, including definitions for indoor and outdoor mega events and indoor masking requirement to return to pre-surge guidance after February 15; and
WHEREAS, February 15, 2022, the Los Angeles County Public Health Officer issued and updated order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, Post Winter Surge, High Transmission – Encouraging Covid-19 Vaccination and Booster Dose Coverage with Risk Reduction Measures, revising certain protective measures as a result of the County’s community transmission rate moving steadily downward based on federal CDC indicators.

WHEREAS, As recently as February 23, 2022, in light of decreasing case and test positivity rates and hospitalizations, the Los Angeles County Public Health Officer issued 9 - 8
an updated order, Responding Together At Work and In the Community, Beyond the Blueprint for a Safer Economy, Post Winter Surge, High Transmission – Encouraging Covid-19 Vaccination and Booster Dose Coverage with Risk Reduction Measures, creating elective criteria for establishments, businesses, and venues to voluntarily implement to exempt indoor masking requirements effective February 25, 2022. This is an interim step until the County reaches a Moderate rate of community transmission.

WHEREAS, the City previously adopted Resolution No. 7734 finding that the requisite conditions exist for the City of South Pasadena to conduct teleconference meetings under California Government Code section 54953(e); and WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City will continue to ensure public access to meetings of its legislative bodies pursuant to the relevant sections of the Government Code as it has done throughout the Governor’s declaration of a State of Emergency.

WHEREAS, the City of South Pasadena desires to continue to have the ability to hold its public meetings by teleconference consistent with Government Code section 54953(e).

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Recitals. The preceding Recitals are true and correct and are hereby incorporated and adopted as findings and determinations by the City Council as if fully set forth herein.

SECTION 2. Proclamation. The City Council does hereby find:

A. That a state of emergency continues to exist within our community, and that the Los Angeles County Department of Public Health continues to impose and recommend measures to promote social distancing;
B. That as a consequence of the State and local emergencies and the physical distancing requirements recommended by the State and local public health officers, the City Council does hereby find that the legislative bodies of the City of South Pasadena may conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and C. That the City will continue to ensure public access to meetings of its legislative bodies pursuant to the relevant sections of the Government Code as it has done throughout the Governor’s declaration of a State of Emergency.
9 - 9
SECTION 3. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of South Pasadena are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act. Furthermore, City Manager and staff are directed to return to the City Council no later than thirty (30) days after the adoption of this resolution for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.

SECTION 4. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of April 3, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of South Pasadena may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED, APPROVED AND ADOPTED on this 2nd day of March, 2022.

Tameka J. Cook, Chief City Clerk

Michael A. Cacciotti, Mayor
ATTEST:

APPROVED AS TO FORM:

Christina Muñoz, Deputy City Clerk Andrew L. Jared, City Attorney 9 - 10
10 - 1
10 City Council
Agenda Report
DATE: March 2, 2022
FROM: Armine Chaparyan, City Manager f\(/
PREPARED BY: Lucy Demirjian, Management Services Director ITEM NO.

SUBJECT: Adoption of a Resolution Updating the City's Conflict of Interest Code
Recommendation
---I
It is recommended that the City Council adopt a resolution amending the City's Conflict of Interest Code to incorporate updated positions that are required to file Fair Political Practices Commission (FPPC) Form 700 Statement of Economic Interest.

Background
California Government Code Sections 87306 and 87306.5 state the Conflict of Interest Code must be reviewed every two years and amended when circumstances change, such as when new positions are created or duties of existing positions change. The code must be consistent with the minimum requirements of the Political Reform Act. As a result of the current review, staff is recommending that the current list of designated positions be amended to incorporate the updated positions that are required to file Fair Political Practices Commission (FPPC) Form 700 Statement of Economic Interest.

Analysis
The Political Reform Act (California Government Code 81000) controls conflicts of interest of public officials through disclosure of financial interest and prohibitions on participation in the making of decisions in which the official knows or has reason to know he or she has financial interest. Pursuant to California Government Code 87306, each City is required to have a Conflict of Interest Code, review its code biennially, and make amendments, if necessary. The City is required to designate employees who must disclose certain investments, income, interests in real property, and business positions, and who must disqualify themselves from making or participating in the making of governmental decisions affecting those interests.

The proposed amendments are only to the list of designated positions that have either been added, deleted, or modified.

Fiscal Impact
There is no fiscal impact associated with the biennial review and update of the City's Conflict of Interest Code.

Adoption of a Resolution Updating the City’s Conflict of Interest Code March 2, 2022

Page 2 of 2 ends

Next Steps
Notify staff whose positions have been added, deleted, or modified from the updated list of designated positions.

Attachment:

1. Resolution with “Exhibit A” Proposed Amended Conflict of Interest Code

2. Redline changes of designated positions adopted by Resolution 7679 10 - 2
ATTACHMENT 1
Resolution with “Exhibit A” Proposed Amended Conflict of Interest Code 10 - 3
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,
AMENDING THE CITY’S CONFLICT OF INTEREST CODE
AND RESCINDING RESOLUTION NO. 7679
WHEREAS, the Political Reform Act (Government Code Section 81000 et seq.) requires all public agencies to adopt and promulgate a Conflict of Interest Code (Code); and WHEREAS, the City Council previously amended its Code by adopting Resolution No. 7679 on September 16, 2020, as set forth in Section 18730 of the California Code of Regulations; and
WHEREAS, the Political Reform Act requires that the City Council review its Code biennially to determine whether amendments are required; and WHEREAS, a staff level review of City’s Code reveals that amendments may be necessary to the Disclosure Categories as well as the List of Designated Positions; and WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on March 2, 2022, at which all present were given the opportunity to be heard on the proposed amended Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council does hereby adopt the proposed amended Conflict of Interest Code, a copy of which is attached hereto as “Exhibit A”.

SECTION 2. Resolution Nos. 7679 is hereby rescinded.

SECTION 3. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.
10 - 4
RESOLUTION NO.

Page 2 of 6 ends

PASSED, APPROVED AND ADOPTED ON this 2nd day of March, 2022.

AYES:

NOES:

ABSENT:

ABSTAIN:

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Christina Muñoz Andrew L. Jared, City Attorney
Deputy City Clerk
10 - 5
RESOLUTION NO.

Page 3 of 6 ends

“EXHIBIT A”

CONFLICT OF INTEREST CODE OF THE

CITY OF SOUTH PASADENA, CALIFORNIA
(Amended March 2, 2022)
The Political Reform Act (Government Code § 81000, et seq.) requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted regulation (2 California Code of Regulations Section 18730), which contains the terms of a standard Conflict of Interest Code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendices, designating positions and establishing disclosure categories, shall constitute the Conflict of Interest Code of the City of South Pasadena.

Individuals holding designated positions shall file their statements of economic interests with the Chief City Clerk who will make the statements available for public inspection and reproduction (Government Code § 81008) during regular business hours, at 1414 Mission Street, South Pasadena, CA 91030.

The City’s Code does not establish any disclosure obligation for Members of the City Council and Planning Commission, City Treasurer, City Manager, and City Attorney, as Government Code Section 87200 et seq., requires disclosure for those positions as a matter of state law. An official who holds a position specified in Government Code Section 87200 is not required to file statements under this Code for any agency that has the same or a smaller jurisdiction.
10 - 6
RESOLUTION NO.

Page 4 of 6 ends

CONFLICT OF INTEREST CODE

CITY OF SOUTH PASADENA, CALIFORNIA

APPENDIX A

DISCLOSURE CATEGORIES
(Amended March 2, 2022)
CATEGORY 1 (Full Disclosure)
Must disclose all investments, business positions in business entities, and sources of income (including gifts, loans, and travel payments); and all interests in real property located in or within two miles of the jurisdiction of the City.

CATEGORY 2 (Disclosure Related to Procurement, Real Property) Must disclose all investments, business positions in business entities, sources of income (including gifts, loans, and travel payments) if the source is of a type which provides, manufactures, or supplies goods, materials, equipment, machinery, or services (including training or consulting services) of the type utilized by the department in which the person is employed; and all interests in real property located in or within two miles of the jurisdiction of the City.

CATEGORY 3 (Disclosure Related to Procurement)
Must disclose all investments, business positions in business entities, and sources of income (including gifts, loans, and travel payments) if the source is of a type which provides, manufactures, or supplies goods, materials, equipment, machinery, or services (including training or consulting services) of the type utilized by the department in which the person is employed.

CATEGORY 4 (Disclosure Related to Regulatory/Licenses/Permits, Real Property) Must disclose all investments, business positions in business entities, sources of income (including gifts, loans, and travel payments) if the source is of a type that is subject to the regulatory, permit, or licensing authority of the City; and all interests in real property located in or within two miles of the jurisdiction of the City.

CONSULTANTS
Those consultants that will make, participate in the making, or act in a staff capacity for governmental decisions shall file statements of economic interests and such disclosure requirements shall conform to the range of duties. The City Manager shall make such determinations in writing to be filed with and retained in the same manner as the City’s Conflict of Interest Code.
10 - 7
RESOLUTION NO.

Page 5 of 6 ends

CONFLICT OF INTEREST CODE

CITY OF SOUTH PASADENA, CALIFORNIA

APPENDIX B

LIST OF DESIGNATED POSITIONS

Page 6 of 6 ends

DESIGNATED POSITIONS DISCLOSURE CATEGORY
Finance Department
Finance Director 1
Accounting Manager 3
Finance Manager 3
Fire Department
Fire Chief 1
Fire Division Chief 1
Library Services Department
Director of Library, Arts, and Culture 1
Library Support Services Manager 3
Library Public Services Manager 3
Administrative Secretary 3
Management Services Department
Management Services Director 1
Human Resources Manager 1
Chief City Clerk 1
Senior Management Analyst 2
Deputy City Clerk 3
Police Department
Police Chief 1
Deputy Police Chief 1
Police Captain 3
Police Lieutenant 3
Public Works Department
Public Works Director 1
Deputy Director of Public Works 1
Public Works Operations Manager 2
Water Operations Manager 2
Environmental Services & Sustainability Manager 2
Facilities Supervisor 3
Associate Civil Engineer 3
Street & Sewer Supervisor 3
Parks Supervisor 3
Plan Check Services and Construction Management 3
Transportation Project Management 3
10 - 9
ATTACHMENT 2
Redline changes of designated positions adopted by Resolution 7679 10 - 10
As adopted September 16, 2020
RESOLUTION NO. 7679

CONFLICT OF INTEREST CODE

CITY OF SOUTH PASADENA, CALIFORNIA

APPENDIX B

LIST OF DESIGNATED POSITIONS

DESIGNATED POSITIONS DISCLOSURE CATEGORY
Government Code Section 87200 Filers
City Attorney Govt. Code §87200
City Manager Govt. Code §87200
City Treasurer Govt. Code §87200
Members of the City Council Govt. Code §87200
Members of the Planning Commission Govt. Code §87200
Boards/Commissions/Committees
Members of the Cultural Heritage Commission 4
Members of the Design Review Board 4
Members of the Finance Commission 1
Members of the Library Board of Trustees 2
Members of the Public Works Commission 2
Members of Natural Resources and Environmental Commission 2 Members of Public Art Commission 2
City Manager’s Office
Assistant Deputy City Manager 1
Assistant to the City Manager 1
Management Analyst 23
Management Services Department
Management Services Director 1
Chief City Clerk 3
City Clerk 1
Deputy City Clerk 3
Executive Assistant 3
Human Resources & Risk Manager 32
Principal Senior Management Analyst 23
10 - 11
Community Services Department
Community Services Director 1
Deputy Community Services Director 1
Community Services Supervisor 3
Fire Department
Deputy Fire Chief 1
Fire Chief 1
Fire Division Chief 1
Finance Department
Finance Director 1
Accounting Manager 3
Finance Manager 3
Library Services Department
Assistant Library Director 1
Administrative Secretary 3
Director of Library, Arts, and Culture 1
Library Support Services Manager 3
Library Public Services Manager 3
Planning and BuildingCommunity Development Department
Planning Interns 4
Associate Planner 4
Building Inspector 4
Building Official 4
Building Supervisor 4
Community Improvement Coordinator 4
Film Liaison 4
Planning and Building Community Development Director 1
Deputy Community Development Director 1
Planning Manager 1
Principal Management Analyst (Current Planning) 1
Principal Management Analyst (Long-Range Planning) 1
Permit Technician 4
Police Department
Police Captain 3
Police Chief 1
Police Lieutenant 3
Deputy Police Chief 1
10 - 12
Public Works Department
Deputy Director of Public Works 1
Facilities Supervisor 3
Public Works Director 1
Environmental Services & Sustainability Manager 2
Public Works Operations Manager 2
Water Operations Manager 2
Associate Civil Engineer 3
Street & Sewer Supervisor 3
Parks Supervisor 3
Plan Check Services and Construction Management 3
Transportation Project Management 3
10 - 13
11 - 1
11 City Council
Agenda Report
DATE: March 2, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: Cathy Billings, Library Director
ITEM NO.

Olivia Radbill, Adult Services/Local History Librarian
--
SUBJECT: Authorize the Acceptance of a Grant Award from the California State Library in the Amount of $12,201, Execute an Award Agreement and Certification of Compliance, increase the Miscellaneous Revenue account by $12,201, and Appropriate Funds for Personnel and Equipment
Recommendation
It is recommended that the City Council:

1. Authorize the acceptance of a Grant Award from the California State Library in the amount of $12,201 for the California State Library Memory Lab Program;

2. Execute an Award Agreement and Certification of Compliance for the City to participate in the California State Library Memory Lab Program;

3. Deposit $12,201 to General Fund Miscellaneous Revenue (101-0000-0000- 5071); and

4. Appropriate $12,201 from General Fund Reserves to Library Part-time Salaries (101-8010-8011-7010) in the amount of $2,000 for a limited term library intern and Special Department Expenses (101-8010-8011-8020) in the amount of $10,201 for equipment.

Background
In November 2021 , the Library applied for a grant to participate in the California State Library Memory Lab Program. The Memory Lab Program provides funding for libraries to acquire equipment for a "Memory Lab", which makes personal analog and digital archiving available to library patrons. On December 29, 2021 , the California State Library awarded $12,201 to the City for the implementation of a mobile Memory Lab.

Analysis
The City was awarded $12,201 from the California State Library to implement a mobile Memory Lab. The program will give residents the opportunity to convert their old photographs, slides, videos and other analog records into accessible digital formats.

The grant funds the purchase of digitization equipment, such as an archival-quality photo scanner, a Super 8 film scanner, and a VHS converter, as well as a stipend for a Memory Grant Authorizations
March 2, 2022

Page 2 of 2 ends

library intern who will help implement the program. The initial launch of the Memory Lab will be in partnership with the South Pasadena Senior Center in the Spring of 2022.

Execution of the Award Agreement and Certification of Compliance will allow city staff to plan and host successful mobile Memory Lab events. The purpose of the Award Agreement and Certification of Compliance is to formalize the conditions of the grant award and the California State Library Memory Lab program.

Fiscal Impact
This project is funded through the California State Library in the amount of $12,201. The grant revenue will offset any new additional costs. Funds in the amount of $2,000 will be used to pay a library intern to assist with program execution and the remaining $10,201 will be used to purchase equipment and supplies. The in-kind cost to the City is $9,021, which primarily consists of the Adult Services/Local History Librarian’s time. The current hourly rate for the Adult Services/Local History Librarian is $33.71/hr. The estimated number of hours that the Adult Services/Local History Librarian will dedicate to this project is an average of 7.5 hours/week. This equals 262.5 total hours over the 9-month grant period, or $8,849. The City will also purchase $172 in project supplies for basic archival cleaning tools. In future years, should equipment need to be replaced or repaired, those expenses would be paid from the Library’s regular budget.

Next Steps

1. Execute the Award Agreement and Certification of Compliance for the City to Participate in the California State Library Memory Lab Program.

2. Deposit the grant award to the Miscellaneous Revenue account and appropriate funds to purchase equipment, materials, and to pay an intern.

3. Establish program policies and procedures, and schedule initial mobile Memory Lab events.

Commission Review and Recommendation
This matter was discussed by the Library Board of Trustees on January 13, 2022. The Board supports the Library’s implementation of the Memory Lab Program.

Attachments:

1. California State Library Award Letter

2. Library Services and Technology Act (LSTA) Award Agreement and Certification of Compliance
11 - 2
ATTACHMENT 1
California State Library Award Letter
11 - 3
December 30, 2021
Cathy Billings, Library Director
City of South Pasadena
1100 Oxley Street
South Pasadena, CA 91030
Dear Mrs. Billings:

We are pleased to approve the grant application for the Memory Lab: City of South Pasadena project for a total of $12,201 in federal Library Services and Technology Act (LSTA) funds.

Hard copies of this correspondence will not follow. Keep the entirety of this correspondence for your files and consider these award materials your original documents. Please refer to the Grant Guide located on the California State Library’s Manage Your Current Grant webpage (https://www.library.ca.gov/grants/manage/) for more information and review the following:

LSTA Funds
Processing of grant payments may take from eight to ten weeks before delivery. If you have not received payment ten weeks after submitting your claim form to the State Library’s Fiscal Department, please contact your Grant Monitor.

Project Support
There are two people assigned to your project. The first is your Grant Monitor. Contact them regarding compliance and reporting. The Grant Monitor assigned to your project is Michelle Killian and can be reached via email at [email protected]. You are also assigned a Project Advisor for ongoing programmatic support. The Project Advisor assigned to your project is Robert Karatsu and can be reached via email at [email protected].

Please stay in touch with your Grant Monitor and Project Advisor throughout the award period.

Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions.

Best wishes for a successful project.

Respectfully yours,
Greg Lucas
California State Librarian
cc: Olivia Radbill [email protected]
Olivia Radbill [email protected]
Robert Karatsu [email protected]
Michelle Killian [email protected]
Nicole Bravin [email protected]
Angie Shannon [email protected]
Reed Strege [email protected]
Natalie Cole [email protected]

yments may take from eight to ten weeks before delivery. ments may take from eight to ten weeks before delivery. If yo 11 - 4
MEfF'F M:MM:MMEE M PIUSHl,VU,;(; Oua HtanMit. SHAPl~G Ou-a. fUTVR.l r-:DocuSigned by:

L~9~;,e

11 - 5
THE BASICS – YOUR LSTA GRANT AWARD
The following provides all of the basic information about your grant and managing your grant.

Award #: 40-9266
File #: CC-05
IMLS #: LS-249951-OLS-21
ORGANIZATION: City of South Pasadena
Project Title: Memory Lab: City of South Pasadena
Award Amount: $12,201
2021/2022 LSTA APPROVED BUDGET
Salaries/Wages/Benefits $2,000
Consultant Fees $
Travel $
Supplies/Materials $10,201
Equipment ($5,000 or more per unit) $
Services $
Project Total $12,201
Indirect Cost $
Grant Total $12,201
Payment Schedule IN FULL
Start Date: 12/30/2021
End Date: 8/31/2022
This project will be officially closed as of the end date listed above and no new expenditures may be generated, nor may any additional funded project activities occur. Unexpended or unencumbered funds must be returned within 30 days of the end date. However, if funds were encumbered prior to the end date, this project is allowed 45 days to liquidate those encumbrances. Any funds not liquidated are to be returned with the liquidation report within 60 days of the end date.

REPORTING
Financial and program narrative reports are required. All required reporting materials, as well as the Grant Guide, will be located on the California State Library’s Manage Your Current Grant webpage (https://www.library.ca.gov/grants/manage/). The Grant Guide for this project will list specific reporting due dates. Failure to provide timely reports is a serious breach of a grant recipient’s administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds.

PAYMENTS
Please note this clarification regarding payments. If your full grant amount is more than $20,000, ten percent (10%) of the grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant program.

pp $
or more pe $ $
11 - 6
MEfF'F M:MM:MMEE M PIUSHl,VU,;(; Oua HtanMit. SHAPl~G Ou-a. fUTVR.l or 110-- -- -:,r unitl
-
I
I
ATTACHMENT 2
Library Services and Technology Act (LSTA) Award
Agreement and Certification of Compliance
11 - 7

LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA)

AWARD AGREEMENT AND

CERTIFICATION OF COMPLIANCE

11 - 8
Ria c&;;n,,U/,
-~ STATrlIBRARY
PRESERVING OUR H ERITAGE, SHAPING OUR FU~ RE
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 1 of 40 ends

TABLE OF CONTENTS
PROJECT SUMMARY..................................................................................

PROCEDURES and REQUIREMENTS.........................................................

A. Term of the Agreement .......................................................

D. Narrative and Financial Reports.........................................

E.Claim Form and Payment....................................................

EXHIBIT A: TERMS AND CONDITIONS ....................................................

EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS .....

EXHIBIT C: LSTA AWARD REQUIREMENTS..............................................

A. CIPA Compliance ................................................................

B. Contracting Guidance.........................................................

C. Language Access Services ................................................

EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM.........................

Certification ...............................................................................

Authorized Representative Signature.....................................

Scope of Work...................................................................... ............................ ............. ................................. ......................... ........

Spending Funds................................................................... ..................................................................... 11 - 9
RIii STAf;tf;RARY •• PllESEllVING 0Ull HElllTAGE. SHAPING 0Ull FUTUllE I l lJ c.; I) ! I) I 1' ) (J
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 2 of 40 ends

PROJECT SUMMARY

AWARD AGREEMENT BETWEEN THE CALIFORNIA STATE LIBRARY
and City of South Pasadena for the Memory Lab: City of South Pasadena AWARD AGREEMENT NUMBER 40-9266
This Award Agreement (“Agreement”) is entered into on December 30, 2021 by and between the California State Library (“State Library”) and City of South Pasadena, (“Subrecipient”).

This Award Agreement pertains to City of South Pasadena’s LSTA-funded Memory Lab: City of South Pasadena project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Subrecipient was selected by the State Library to receive LSTA award funds in the amount of $12,201 through the process adopted by the State Library in administering such grants.

The State Library and the Subrecipient, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

nt (“Agreement”) is entered into on “Agreement”) is entered into on December 30, 2021 ber 30, 2021 nia State Library ( nia State Library (“State Library”) and “State Library”) and City of South Pasad 11 - 10
RIii STAf;tf;RARY •• PllESEllVING 0Ull HElllTAGE. SHAPING 0Ull FUTUllE I l lJ c.; I) ! I) I 1' ) (J
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 3 of 40 ends

PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Award term begins on the date of execution of the Agreement by both parties, until September 30, 2022. If completion of the project occurs prior to the end of the award period, this will be the end date of the term of this agreement. Award eligible program expenditures may begin no earlier than the start date of the project period.

The project period ends on August 31, 2022 and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Subrecipient agrees to perform all activities specifically identified in the Subrecipient’s application and submitted to the State Library in response to LSTA CopyCat Award opportunity.

2. The following activities and deliverables to be performed by the Subrecipient include, but are not limited to the following:
x Maintain and keep records of expenditures related to the grant that are consistent with the Generally Accepted Accounting Principles (GAAP). x Make financial records available to the State Library upon request. x Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
x Prepare and submit required narrative and financial reports. x Procure equipment, and other supplies as needed for the project. x Issue contracts for services, personnel, and consultants. x If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
x Oversee the implementation of project activities.

C. Spending Funds

1. There are federal restrictions for how LSTA funding can and cannot be spent.

Please be sure to review the Restrictions on the Use of LSTA Grant Funds, also detailed in Exhibit B of this agreement, to ensure that LSTA funds are used appropriately. Unallowable costs may not be counted toward a project’s match or in-kind contribution.

yg pj
nds on August 31, 2022 gust 31, 2022 and all el and all eligible program costs mu igible program costs mu 11 - 11
RIii STAf;tf;RARY •• PllESEllVING 0Ull HElllTAGE. SHAPING 0Ull FUTUllE I l lJ c.; I) ! I) I 1' ) (J
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 4 of 40 ends

D. Narrative and Financial Reports

1. The Subrecipient shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Subrecipient under the Agreement, and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
July - September 1st Quarter Financial Report Due N/A
October - December 2nd Quarter Financial Report Due and Mid Project Program Narrative Report
Due
May 31, 2022
January - March 3rd Quarter Financial Report Due N/A
April - Project End Date Final Financial Report, Expenditure Detail Report and Final Program
Narrative Report Due
Upon completion of the
project but no later than
September 30, 2022
60 Days from Project
End Date (if end date
is extended see
extension letter for
new dates)
Liquidation Financial Report Due (Only
required if encumbered funds have
not been spent by project end date)
October 31, 2022

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Subrecipient agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a

ture as the narrative reports. ure as the narrative reports. all be submitted by the following dates: itted by the following dates:
11 - 12
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 5 of 40 ends

minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

E. Claim Form and Payment

1. The California State Library shall provide the Subrecipient payment as outlined in the payment schedule, and only for those activities and costs specified in the approved award application.

2. The Subrecipient shall complete, sign, and submit the Certification of Compliance form (Exhibit D) and the Financial Claim form (included in your award packet) to the California State Library within 14 days of receiving the award packet. These forms will be issued, signed and submitted using the online signature and agreement platform, DocuSign.

3. Any of the sums listed as approved and/or amended appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Subrecipient under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Subrecipient, the Subrecipient shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Subrecipient. It is the Subrecipient’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. For awards over $20,000, the Final Payment of 10% will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and Grant Monitor approval of the final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Subrecipient in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Subrecipient may typically expect payment to be issued within 45 days from the date a grant payment request is properly submitted and approved by the Fiscal Analyst.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library

the approved bud the approved budget may be adjusted with prior auth get may be adjusted with prior auth fornia State L State Library Grant Monitor. This would be to incre ibrary Grant Monitor. This would be to incre 11 - 13
In Process
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 6 of 40 ends

shall have no liability to pay any funds whatsoever to the Subrecipient or to furnish any other considerations under this Agreement and the Subrecipient shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Subrecipient to reflect the reduced amount.
c. This grant award may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the grant award were executed after that determination was made.
d. This grant award is valid and enforceable only if sufficient funds are made available to the State by the United States government for the Fiscal Year 2021-2022 for the purposes of this program. In addition, this grant award is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this grant award in any manner.
e. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this grant award shall be amended to reflect any reduction in funds.
f. The California State Library has the option to amend the grant award to reflect any reduction of funds.
g. Upon the grant award approval by the State Librarian, one (1) completed set of this Award Agreement will be sent to the Subrecipient.

Such copy shall be the officially approved agreement for the conduct of the approved project.

ant award is valid and award is valid and enforceable only if sufficient fund available to the State by the United States government ilable to the State by the United States government Year 2021-2022 for the purposes of this program In addi or the purposes of this program In addi 11 - 14
In Process
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 7 of 40 ends

EXHIBIT A: TERMS AND CONDITIONS

1. Accessibility: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

Subrecipient shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
x Project toolkits
x Digital resources
x Publications
x Survey templates
x Project marketing materials

2. Acknowledgment: The Institute of Museum and Library Services and the California State Library shall be acknowledged in all promotional materials and publications related to the LSTA-funded project.

ublic and state employees, including persons with disab blic and state employees, including persons with disab hall assist the State in meeting its responsibility. Therefore all assist the State in meeting its responsibility. Therefore 11 - 15
RIii STAf;tf;RARY •• PllESEllVING 0Ull HElllTAGE. SHAPING 0Ull FUTUllE I l lJ c.; I) ! I) I 1' ) (J
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 8 of 40 ends

a. LSTA award recipients must ensure that the Library Services and Technology Act receive full credit as the funding program and that the Institute of Museum and Library Services (IMLS) likewise, is acknowledged as the federal source of funds.
b. Publications and information releases about the project must credit the Library Services and Technology Act (LSTA). An appropriate statement for a publication or project press release is:
"This [publication/project] was supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian."
As appropriate, this disclaimer should be added:
"The opinions expressed herein do not necessarily reflect the position or policy of the U.S. Institute of Museum and Library Services or the California State Library, and no official endorsement by the U.S. Institute of Museum and Library Services or the California State Library should be inferred."
c. This credit line on products of a project, such as materials and publicity, is important to foster support from the public and by state and federal funding sources.
d. For more examples from Institute of Museum and Library Services (IMLS) provided for recipients of national level grants, please see IMLS Acknowledgement Requirements.
e. IMLS Logo: Use of the IMLS logo, which can be downloaded on the IMLS Logos page, is required on any publications. Please refer to the IMLS Brand Standards page for further details and usage requirements. If the award project results in copyrightable material, the sub Subrecipient or any subcontractor of the sub Subrecipient is free to copyright the work.

However, IMLS and the State Library reserve a royalty-free, exclusive and irrevocable license to reproduce, publish, or otherwise use and authorize others to use the work for government purposes.
f. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form, or use the IMLS Media Content Authorization and Release form.

3. Agency: In the performance of this Agreement the Subrecipient and its agents and employees shall act in an independent capacity and not as officers,

The opinions expressed herein do not necessarily reflect pinions expressed herein do not necessarily reflect position or policy of the U S Institute of Museum and Libr 11 - 16
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 9 of 40 ends

employees or agents of the California State Library. The Subrecipient is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Subrecipient shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Subrecipient may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Subrecipient, and their respective successors and assigns.

7. Audit and Records Access: The Subrecipient agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Subrecipient agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Subrecipient agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Subrecipient agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

w: The laws of the Stat laws of the State of California shall govern all pro e validity and operation of this Agreement and the perf idity and operation of this Agreement and the perf ons imposed upon the parties hereunder The parties he
11 - 17
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 10 of 40 ends

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Subrecipient and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective Grant Monitor or representative of the California State Library or Subrecipient. For this purpose, the following contact information is provided below:

City of South Pasadena California State Library
Cathy Billings Michelle KillianMichelle Killian
1100 Oxley Street 900 N Street
South Pasadena, CA, 91030 Sacramento, CA 95814
626-403-7352 916-603-6706
[email protected] [email protected]

10. Confidentiality: Subrecipient will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential, or is protected by privilege. Subrecipient agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Subrecipient of their responsibilities and obligations hereunder. The Subrecipient agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Subrecipient. The Subrecipient’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Subrecipient. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

or representative of th representative of the California State Library or Subre he following contact information is provided below following contact information is provided below:
11 - 18
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 11 of 40 ends

12. Copyright: Subrecipient owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Subrecipient is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

13. Discharge of Grant Obligations: The Subrecipient's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Subrecipient is a non-profit entity, the Subrecipient’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

14. Dispute Resolution: In the event of a dispute, Subrecipient will discuss the problem informally with the Grant Monitor. If unresolved, the Subrecipient shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Subrecipient for purposes of resolving the dispute.

Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Subrecipient may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Subrecipient shall continue with its responsibilities under this Agreement during any dispute.

15. Drug-free Workplace: The Subrecipient certifies under penalty of perjury under the laws of California, that the Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.

Board of Directors sha of Directors shall accept and certify as accurate its submission to California State Library ission to California State Library. 11 - 19
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 12 of 40 ends

2) The Subrecipient’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations. c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Subrecipient’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Subrecipient’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future state agreements if the California State Library determines that the Subrecipient has made a false certification, or violated the certification by failing to carry out the requirements as noted above.

16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

18. Exclusive Agreement: This is the entire Agreement between the California State Library and Subrecipient.

19. Extension: The State Librarian or designee may extend the final deadline for good cause. The Subrecipient’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline. Extensions of up to 30 days following the original project period end date may be granted. Extended project end dates may not exceed the end of the Federal fiscal year (September 30).

20. Failure to Perform: If the Grant Monitor determines the Subrecipient has not complied with this Agreement, or is not implementing the project as approved by the State Library, the Subrecipient may forfeit the right to reimbursement of any grant funds not already by the California State Library, including, but not limited to, the ten percent (10%) withhold.

ply with these requirements may result in suspension of with these requirements may result in suspension of p eement or term ement or termination of the Agreement or both and Su ination of the Agreement or both and Su ble for award of any future state agreements if the Calif 11 - 20
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 13 of 40 ends

21. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Subrecipient’s payments or make FICA payments on the Subrecipient’s behalf; or
b. Make Federal or State unemployment insurance contributions on Subrecipient’s behalf; or
c. Withhold Federal or State income taxes from Subrecipient’s payments Subrecipient shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

22. Force Majeure: Neither the California State Library nor the Subrecipient, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Subrecipient, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

23. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at their sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Subrecipient to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

24. Fringe Benefit Ineligibility: Subrecipient agrees that neither the Subrecipient nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

25. Generally Accepted Accounting Principles: The Subrecipient is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

26. Grant Monitor: The Grant Monitor may monitor Subrecipient performance to ensure Subrecipient expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor

yp
endors, or subcontractors, if any, shall be responsible he ndors, or subcontractors, if any, shall be responsible he fault, or no ault, or nonperformance o ormance of this Agreement, to the exte f this Agreement, to the exte 11 - 21
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 14 of 40 ends

does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements, unless such authority is expressly stated in the Procedures and Requirements.

27. Independent Action: Subrecipient reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Subrecipient’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Subrecipient shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.

28. Indemnification: Subrecipient agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Subrecipient in the performance of this Agreement.

29. License to Use: The California State Library and the Institute of Museum and Library Services reserve a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Subrecipient in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant or contract under this award; and
b. Any rights of copyright to which a Subrecipient or a contractor purchases ownership with award support.

30. Limitation of Expenditure: Expenditure for all projects must conform to the approved budget, as amended, and with applicable Federal and State laws and regulations. The total amount paid by the California State Library to the subrecipient under this agreement shall not exceed $12,201 and shall be expended/encumbered in the designated award period.

n: Subrecipient Subrecipient agrees to indemnify, defend and save alifornia, the California State Library and its officers, emp ornia, the California State Library and its officers, emp om any and all claims losses and liabilities accruing or r om any and all claims losses and liabilities accruing or 11 - 22
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 15 of 40 ends

During the award period, the subrecipient may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian.

Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

31. Lobbying: Subrecipient confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

32. Non-Discrimination Clause: During this grant period, the Subrecipient and the Subrecipient’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Subrecipient shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Subrecipient, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Subrecipient shall permit access by representatives of the Department of Fair Employment and Housing and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require to ascertain compliance with this clause. Subrecipient, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Subrecipient shall include the non-discrimination and compliance provisions of

ation Clause: During this g g this grant period, the Subrecipient period, the Subrecipient contractors, and subcontractors shall not unlaw contractors, and subcontractors shall not unlawfully dis fully dis 11 - 23
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 16 of 40 ends

this clause in all contracts and subcontracts to perform work under the Agreement.

33. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

34. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Federal Restrictions on the Use of LSTA Funds, LSTA Award Requirements, Certificate of Compliance, and Project Summary of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Subrecipient’s California State Libraryapproved Application (Subrecipient’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Federal Restrictions on the Use of LSTA Funds
(e) LSTA Award Requirements
(f) Certificate of Compliance

gy p
Library’s Grants Management System a notification will gement System a notification will st e-mail address of the recipi ail address of the recipient known to the ent known to the party giv party giv 11 - 24
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 17 of 40 ends

(g) Project Summary
(h) Subrecipient’s Application
(i) All other attachments hereto, including any that are incorporated by reference.

35. Payment:
a. The approved Budget, if applicable as detailed in the Award Letter, states the maximum amount of allowable costs for each of the tasks identified in the Activity Timeline included in the project application. California State Library shall provide funding to the Subrecipient for only the work and tasks specified in the Subrecipient’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Subrecipient shall carry out the work described in the Subrecipient’s Application in accordance with the approved Budget, and shall obtain the Grant Monitor’s written approval of any changes or modifications to the approved project as described in the Subrecipient’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the Subrecipient fails to obtain such prior written approval, the State Librarian or designee, at their sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Subrecipient shall request funds in accordance with the funding schedule included in this agreement.
d. For awards with total funding exceeding $20,000, ten percent (10%) will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the Subrecipient to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Subrecipient’s eligible costs are limited to the amounts authorized in the U.S. General Services Administration (contact the Grant Monitor for more information).
f. Payment will be made only to the Subrecipient.
g. Allowable expenses shall not be incurred unless and until the Subrecipient receives official award notification as described in the Procedures and Requirements.

36. Personal Jurisdiction: The Subrecipient consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal Subrecipient s expressly waive tribal sovereign

ation in accordance w in accordance with the approved Budget, and sha nt Monitor’s written approval of any changes or modific itor’s written approval of any changes or modific proved project as described in the Subrecipient proved project as described in the Subrecipient’s Applic ’s Applic 11 - 25
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 18 of 40 ends

immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

37. Personnel Costs: If there are eligible costs pursuant to Exhibit D, Eligible and Ineligible Costs, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in Exhibit D.

38. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Subrecipient, or any other person or entity in connection with the Project. It is mutually agreed that Subrecipient is responsible for furnishing funds beyond the award that may be necessary to complete outcomes or deliverables.

39. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

40. Prohibited Use: The expenditure under this program shall not be used to supplant Subrecipient efforts in other grant programs provided by the California State Library and shall not be used to supplant subrecipient effort.

41. Provisions: This agreement is entered into under provisions of the Library Services and Technology Act, Public Law 104-208 on September 30, 1996; and Congressional Record – House, H11644-H11728 on September 28, 1996, H12266- H12267 on October 3, 1996; and 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, December 26, 2013.

Congress enacted the Museum and Library Services Act of 2010 (Pub. L. 111-340, codified at 20 U.S.C. § 9101 et seq.), which also incorporates Library Services and Technology Act (LSTA).
a. Performance of the provisions of this agreement is subject to the conditions and availability of funds as awarded by the State Librarian under said Act.

o Subrecipient, or any Subrecipient, or any other person or entity in connect utually a ually agreed that Subrecipient is responsible for furnish greed that Subrecipient is responsible for furnish ward that may be necessary to complete outcomes or
11 - 26
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 19 of 40 ends

42. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Subrecipient agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Subrecipient agrees to alert the State Library as to a basis for exemption, if any exists.

43. Publicity Obligations: Subrecipient will notify the State Library of any promotional materials or publications resulting from the award no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Subrecipient will acknowledge the LSTA support as noted above.

Subrecipient agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Subrecipient, and may distribute such information to third parties.

44. Records: Communications, grant related documents, data, original receipts and invoices must be maintained by Subrecipient and shall be made available to the State Library upon request. Subrecipient agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Subrecipient’s operation to ensure compliance with this Agreement, with reasonable advance notice.

45. Reduction of Waste: In the performance of this Agreement, Subrecipient shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to:
the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

46. Reimbursement Limitations: Under no circumstances shall the Subrecipient seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Subrecipient shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

ium. Copies of all pro Copies of all promotional materials will be provided ubrecipient will acknowledge the LSTA suppor ipient will acknowledge the LSTA support as note as noted grees that the State Library may include information ab 11 - 27
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 20 of 40 ends

47. Reports and Claims: It is the responsibility of the recipient of these instructions to see that the proper individual to supply the required reports and claims receives the instructions and makes the required reports and claims to the California State Library.
a. The subrecipient shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The subrecipient shall be responsible for submitting to the State Library Financial Reports reflecting project expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the subrecipient shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. In-full payments are typically made for awards totaling $20,000 or less. e. Funding for awards totaling more than $20,000 are issued in three payments following a 45%/45%/10% payment schedule, unless an exception has been made.
f. The final 10% of the grant award (if applicable) is payable only if the subrecipient fulfills all project reporting requirements and returns all unspent funds by the time specified in the Grant Guide. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award, which may result in federal audit exceptions against the State and the loss of LSTA funds.
g. Payment will be provided to cover the expenditures incurred by the subrecipient for the project in the following manner:
o $12,201 upon execution of the agreement and submission of claim by fiscal agent
o If applicable, second payment will be made upon approval of first quarter financial report and receipt of claim form in the amount of N/A
o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of N/A

48. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-

q
inpayment hereunder the subrec payment hereunder the subrecipient shall submit aut ent shall submit aut provided by the provided by State Library for that purpose, on each 11 - 28
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 21 of 40 ends

length transactions and not the result of, or motivated by, self-dealing on the part of the Subrecipient or any employee or agent of the Subrecipient. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all award monies are to be expended.

49. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

50. Site Visits: The Subrecipient shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

51. Subrecipient: The Subrecipient is the government or other legal entity to which a subaward is awarded and which is accountable to the grantee for the use of the funds provided.
a. The subrecipient will make reports to the State Librarian in such form and containing such information as may be required to enable the California State Library to perform its duties. The subrecipient will keep such records and afford such access as the California State Librarian or Library may find necessary to assure the correctness and verification of such reports. b. The control of funds and title to property derived there from shall be in a subrecipient agency for the uses and purposes provided; a subrecipient agency will administer such property and funds and shall apply funds only for the purposes for which they were granted.

52. Subrecipient Accountability: The Subrecipient is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Subrecipient has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant

nder of the provisions i of the provisions in the Agreement will remain in full 11 - 29
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 22 of 40 ends

funds are owed to the California State Library, the Subrecipient is responsible for repayment of the funds to the California State Library.

53. Subrecipient Funds: It is mutually agreed that the Subrecipient is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

54. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Subrecipient at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Subrecipient shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination.

The State Librarian shall determine, and pay the Subrecipient for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Subrecipient.

Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Subrecipient, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

The State Librarian is empowered to review, audit, and inspect the project for compliance with this agreement.

55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

56. Unused Funds: At the end-of-term Subrecipient agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the award period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistently with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State

n covered by prior installments previously paid to the Su covered by prior installments previously paid to the Sub mination, the unused portion of the grant award must b nation, the unused portion of the grant award must b 11 - 30
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 23 of 40 ends

Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Subrecipient, shall constitute a waiver of any of California State Library’s rights or of any of Subrecipient’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

58. Work Products: Subrecipient shall provide California State Library with copies of all final products identified in the Work Plan and Application. Subrecipient shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

59. Workers’ Compensation: The State of California will not provide Workers’ Compensation insurance for Subrecipient or Subrecipient’s employees or contract personnel. If Subrecipient hires employees to perform services required by this Agreement, Subrecipient shall provide Workers’ Compensation insurance for them. The Subrecipient is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Subrecipient agrees to comply with such provisions before commencing the performance of the work of this Agreement.

: Subrecipient Subrecipient shall pr shall provide California State Library with c
ts identifie identified in the Work Plan and A e Work Plan and Application. pplication. Subrecip he State Library with copies of all public education and 11 - 31
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 24 of 40 ends

EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS To clarify some of the more commonly-occurring questions regarding how Library Services and Technology Act (LSTA) funds can or cannot be used, please see the list of explanations below. These explanations have been extracted from the Code of Federal Regulations and list important highlights of allowable and unallowable costs.

Administrators and project coordinators of LSTA grant projects are cautioned that they must abide by all regulations in conducting their projects and in allotting charges against grant funds. In cases of ambiguity, uncertainty, or questions in identifying allowable cost items under Federal procedures, contact Lynne Oliva, LSTA Coordinator at [email protected]. A complete list with descriptions can be found on the Electronic Code of Federal Regulations webpage.

1. ADVERTISING AND PUBLIC RELATIONS Advertising costs are allowable only when incurred for the recruitment of personnel, the procurement of goods and services, the disposal of scrap or surplus materials, and other specific purposes necessary to meet the requirements of the Federal award. Public relations costs are allowable when incurred to communicate with the public and press pertaining to specific activities or accomplishments that result from performance of the Federal award. Costs of advertising and public relations at conventions, meetings or other events, including displays, demonstrations, exhibits, meeting rooms, hospitality suites, and special facilities used in conjunction with shows and special events; and salaries of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings are unallowable.

Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Advertising and Public Relations

2. ADVISORY COUNCILS Costs incurred by advisory councils or committees are unallowable unless authorized by statute, the Federal awarding agency or as an indirect cost where allocable to Federal awards. See § 200.444 General costs of government, applicable to states, local governments and Indian tribes. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations:

Advisory Councils

3. ALCOHOLIC BEVERAGES Costs of alcoholic beverages are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit

n cases of ambiguity, uncertainty, or cases of ambiguity, uncertainty, or ques o s de uestions in identif under Federal nder Federal procedures, contact Lynne Oliva, LSTA C procedures, contact Lynne Oliva, LSTA C ca gov A complete list with descriptions can be found
11 - 32
~- 5TAf*1~RARY •• PRESERVING OUR HERITAGE, SHAPING OUR FUTURE l- l l -..; I' + P I 1' ~ II
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 25 of 40 ends

Requirements for Federal Awards. See Electronic Code of Federal Regulations:

Alcoholic Beverages

4. BUILDING, CONSTRUCTION, RENOVATION COSTS Building, construction, or renovation costs are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Equipment and Other Capital Expenditures, Rearrangement and Reconversion Costs, and Maintenance and Repair Costs

5. CONFERENCES Costs of meetings and conferences, including meals, transportation, rental of meeting facilities, and other incidental costs, where the primary purpose is the dissemination of technical information, are allowable.

Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Conferences

6. CONTRIBUTIONS, DONATIONS, HONORARIUMS, STIPENDS Contributions and donations, including cash, property, and services, that use grant funds and are made by grant recipients to others, regardless of the recipient, are unallowable.

Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Contributions and Donations
(NOTE: Honorariums and stipends are also unallowable. Wages, salaries, reimbursements, payment for work done, and fees charged by speakers are allowable)

7. ENTERTAINMENT Costs of entertainment, including amusement, diversion, and social activities, and any costs directly associated with those, such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Entertainment

8. FUND-RAISING Costs of organized fund-raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or to obtain contributions, are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Fundraising

9. GENERAL GOVERNMENT EXPENSES The general costs of government, including services normally provided to the general public, such as fire and police, are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: General Government Expenses

NS , DONATIONS, HONORARIUMS, STIPENDS ONATIONS, HONORARIUMS, STIPENDS Contributions ontributions uding cash property and services that use grant funds
11 - 33
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 26 of 40 ends

10. INCOME FROM PROJECT Project income, e.g., fees charged for the use of library space in the context of a grant project, or to recover out of pocket projectrelated costs, or to create products such as manuals, or for other expenditures directly related to and used for the purposes of the grant and accrued under the conditions of the grant award, are allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Program Income

11. LOBBYING The cost of certain influencing activities associated with obtaining grants, contracts, cooperative agreements or loans, is unallowable. Costs of membership in organizations substantially engaged in lobbying are unallowable.

Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Lobbying

12. MEMBERSHIPS, SUBSCRIPTIONS, AND PROFESSIONAL ACTIVITIES Costs of the grant recipient’s memberships in business, technical, and professional organizations are allowable. (NOTE: The State Library’s policy is that use of LSTA funds for personal memberships in organizations is not permitted.) Subscriptions to business, professional, and technical periodicals are allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations:

Memberships, Subscriptions, and Professional Activities

13. PREMIUMS, PRIZES, INCENTIVES, AND SOUVENIRS Costs of promotional items and memorabilia, including models, gifts, and souvenirs, are unallowable. See ADVERTISING AND PUBLIC RELATIONS (e)(3).

14. REFRESHMENTS See ENTERTAINMENT (unallowable), and MEMBERSHIPS, SUBSCRIPTIONS, AND PROFESSIONAL ACTIVITIES (allowable).

15. TRAINING The cost of training provided for employee development is allowable.

Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Training

16. TRAVEL EXPENSE Travel costs are allowable for expenses for transportation, lodging, subsistence, and related items incurred by employees traveling on official business. Charges should be consistent with those normally allowed in like circumstances of the grant recipient organization in its regular operations and policy, in non-federally sponsored activities. An exception to this is that car mileage reimbursement for all awarded LSTA grants cannot exceed the current state rate of 58 cents per mile (CPM). Reimbursement is the preferred method of payment for travel expenses. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Travel

mberships mberships in business, technical, and professional organ in business, technical, and professional organ (NOTE: The State L NOTE: The State Library’s policy is that use of LSTA fund ibrary’s policy is that use of LSTA fund berships in organizations is not permitted ) Subscriptions 11 - 34
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 27 of 40 ends

(NOTE: The State Library’s policy on out-of-state travel and conferences is that they are generally not allowed. There are exceptions, however, based on the importance of the travel and/or conference to the grant. If your grant will include out-of-state travel or attendance at an out-of-state conference, consult with your grant monitor beforehand to obtain State Library approval before scheduling the trip or registering for the conference.)

11 - 35
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 28 of 40 ends

EXHIBIT C: LSTA AWARD REQUIREMENTS
A. CIPA Compliance
The Institute of Museum and Library Services establishes guidelines to ensure that the California State Library’s implementation of the Children's Internet Protection Act (CIPA) complies with the 2003 decision of the US Supreme Court. The California State Library is required by 20 U.S.C. Section 9134(b)(7) to provide assurance that we will comply with 20 U.S.C. Section 9134(f), which sets out standards relating to Internet Safety for public libraries and public elementary school and secondary school libraries.

Under CIPA, California State Library must assure the Federal Government that no funds will be made available for public libraries and public elementary and secondary school libraries to purchase computers to access the Internet or pay for the direct costs of accessing the Internet unless the libraries have certified that they have Internet safety policies and technology protection measures, e.g., software filtering technology, in place. California State Library must collect certifications from libraries subject to CIPA that apply to the States for Library Services and Technology Act (LSTA) funding. Public libraries and public elementary and secondary school libraries must be in compliance with CIPA to obtain IMLS State Program funding which will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet.

The director or the authorized representative of the Subrecipient organization receiving LSTA funding must certify that the library is one of the following:

An individual applicant that is CIPA compliant.

The applicant library, as a public library, a public elementary school library or a public secondary school library, has complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act.

Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified they are CIPA compliant.

All public libraries, public elementary school libraries, and public secondary school libraries, participating in the application have complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act. The library submitting this

4(f), which sets out standards relating to Internet Safety , which sets out standards relating to Internet Safety f ementar ementary school y school and secondar and secondary school librari y school libraries. 11 - 36
~- 5TAf*1~RARY •• PRESERVING OUR HERITAGE, SHAPING OUR FUTURE l- l l -..; I' + P I 1' ~ II
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 29 of 40 ends

application has collected Internet Safety Certifications from all other applicants who are subject to CIPA requirements. The library will keep these certifications on file with other application materials, and if awarded funds, with other project records.

Not Subject to CIPA Requirements.

CIPA requirements do not apply because no LSTA funds made available under this grant program will be used to purchase computers that can access the Internet or to pay for direct costs associated with accessing the Internet.

For more information on CIPA, please visit the Children’s Internet Protection Act (CIPA) webpage on the Federal Communications Commission’s (FCC) website.

B. Contracting Guidance
OMB’s Code of Federal Regulations outlines important regulations surrounding contracts that, as a recipient of LSTA funds, the State Library and its subrecipients must follow.

C. Language Access Services
To remain compliant with Title VI of the Civil Rights Act of 1964, all LSTA funding recipients must take reasonable steps to make LSTA-funded awards accessible to people with limited English proficiency.

These procedures apply to all of California State Library’s federally funded programs and activities and extends to all programs and activities conducted by the State Library’s federally funded sub-recipients.

11 - 37
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 30 of 40 ends

EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM

1. AUTHORIZED REPESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Subrecipient for this Award Agreement and project, and is authorized to receive and expend funds in order to administer this award program.

I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Subrecipient, I commit to the conditions of this award, and I have the legal authority to do so.

I certify that any or all other subrecipients participating in the program have agreed to the terms of the application/grant award, and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

The authorized representative, on behalf of the Subrecipient, certifies that the Subrecipient will comply with all applicable requirements of all State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form. a. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the Uniform Guidance for Grants outlined in the Code of Federal Regulations established by the United State Office of Management and Budget
b. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the rules, regulations and guidance provided by the following:

IMLS LSTA Administration Guidance
California Code of Regulations established by the California Office of Administrative Law

l information provided to the California State Library for information provided to the California State Library for th this award is correct and complete to the best of my is award is correct and complete to the best of my nd as the authorized representative of the Subrecipient 11 - 38
El STAf*1;"RARY

PRESERVING OUR H ERITAGE, SHAPING OUR FUTURE
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 31 of 40 ends

The organization receiving this LSTA award, as listed in the certification section below, and all project staff agree, to comply with all state and federal laws, regulations, and policies governing this program, to include the requirements contained in LSTA Award Requirements section of this document.

The authorized representative, on behalf of the Subrecipient, hereby certifies to the California State Library, for an award of funds in the amount $12,201. This award will provide library services as set forth in the LSTA Service Project Application as approved and/or as amended by the California State Librarian.

2. STATEMENT OF COMPLIANCE: Subrecipient has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

3. DRUG-FREE WORKPLACE REQUIREMENTS: Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drugfree workplace by taking the following actions:
b. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
c. Establish a Drug-Free Awareness Program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the person's or organization's policy of maintaining a drug-free workplace;
iii. any available counseling, rehabilitation and employee assistance programs; and,
iv. penalties that may be imposed upon employees for drug abuse violations.
d. Every employee who works on the proposed Agreement will:
i. receive a copy of the company's drug-free workplace policy statement; and,
ii. agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Subrecipient has made

ection 11102). ORKPLACE REQUIREMENTS: RKPLACE REQUIREMENT S: Subrecipient will comply with ill comply with 11 - 39
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 32 of 40 ends

false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

4. CONFLICT OF INTEREST: Subrecipient needs to be aware of the following provisions regarding current or former state employees. If Subrecipient has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification
Current State Employees (Pub. Contract Code § 10410):
a). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b). No officer or employee shall contract on their own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
b). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to their leaving state service.

If Subrecipient violates any provisions of above paragraphs, such action by Subrecipient shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

5. LABOR CODE/WORKERS' COMPENSATION: Subrecipient needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions,

or employee shall contract on r employee shall contract on their own behal own behalf as an ind f as an ind 11 - 40
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 33 of 40 ends

and Subrecipient affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

6. AMERICANS WITH DISABILITIES ACT: Subrecipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

7. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Subrecipients.

9. NONDISCRIMINATION:

The authorized representative certifies that the Subrecipient or its Fiscal Agent will comply with the following:
a. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits discrimination on the basis of race, color, or national origin;
b. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability (note: IMLS applies the regulations in 45 C.F.R part 1170 in determining compliance with § 504 as it applies to recipients of Federal assistance);
c. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681–83, 1685-86), which prohibits discrimination on the basis of sex in education programs;
d. The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.),
which prohibits discrimination on the basis of age; and e. The requirements of any other nondiscrimination statute(s) which may apply.

10. DEBARMENT AND SUSPENSION:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
a. Are presently excluded or disqualified;

N
ATION:
11 - 41
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 34 of 40 ends

b. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. part 180.800(a) or had a civil judgment rendered against it or them for one of those offenses within that time period; fraud, antitrust, embezzlement, forgery, bribery, tax evasion, making false statements, receiving stolen property, or similar offenses so serious as to affect the integrity of the subrecipient or its fiscal agent.
c. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 C.F.R. part 180.800(a) and enumerated above.
d. Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default.

11. TRAFFICKING IN PERSONS:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
x engages in trafficking in persons, procures a commercial sex act, or uses forced labor
x procures a commercial sex act during the period of time that the award is in effect
x uses forced labor in the performance of the grant

12. FEDERAL DEBT STATUS: Representative certifies to the best of their knowledge and belief that the Subrecipient is not delinquent in the repayment of any Federal debt.

13. CERTIFICATION REGARDING LOBBYING ACTIVITIES (APPLIES TO APPLICANTS REQUESTING FUNDS IN EXCESS OF $100,000) (31 U.S.C. § 1352):
a. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
b. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any State agency, Member of the Legislature, an officer or employee of the Legislature, or

representative certifies to the best of the best of their knowledge and nowledge and e Subrecipient nor its Fiscal Agent:
11 - 42
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 35 of 40 ends

an employee of a Member of the Legislature in connection with legislative action through oral or written communication with State legislative officials, or solicitation of others to influence or attempt to influence legislative action.
c. No Library Services and Technology Act or other federal funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any county, district, or city agency, in connection with legislative action through oral or written communication with officials, or solicitation of others to influence or attempt to influence legislative action. LSTA funds will not be used for costs to:
x draft legislation or resolutions
x travel to meetings of governmental bodies urge passage of legislation or resolutions
x survey voters regarding passage and drafting of legislation or resolutions
x pay governmental fees (use fees, ballot filing fees, permits, etc.)

14. DRUG-FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drugfree workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes, but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drugfree workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

15. LSTA AWARD REQUIREMENTS: I have read, understand and agree to comply with the LSTA Award Requirements as outlined in this award packet.

16. CIPA CERTIFICATION: The organization receiving this LSTA award, as listed in the certification section below is (please select one):
܆ An individual applicant that is CIPA compliant
܆ Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified that they are CIPA compliant ܆ Not subject to CIPA requirements

vey voters regarding passage and drafting of le olutions
y governmental fees (use fees, ballot filing fees, permits, 11 - 43
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 36 of 40 ends

17. LANGUAGE ACCESS SERVICES: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the language access services requirement as prescribed by Title VI of the Civil Rights Act of 1964.

18. ACCESSIBILITY: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
x Project toolkits
x Digital resources
x Publications
x Survey templates
x Project marketing materials

19. ACKNOWLEDGEMENT: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with IMLS and California State Library acknowledgement requirements.

20. ADDITIONAL CERTIFICATIONS: The authorized representative also certifies that the Subrecipient or its Fiscal Agent will comply with the following:

ed shall be in compliance with the California Governme shall be in compliance with the California Governme and 11135, and the Web Content Access nd 11135, and the Web Content Accessibility Guideline ibility Guideline i bli h d b th W b A ibilit I iti ti f
11 - 44
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 37 of 40 ends

x all requirements by the Federal-sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements.
x insuring the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of violating facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.
x the flood insurance purchase requirements of Section 102(a) requires, on or after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
x assisting the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties.

al flood hazards. The phrase Federal financial assistan flood hazards. The phrase Federal financial assistanc orm of loan, grant, guaranty, insurance payment, reba f loan, grant, guaranty, insurance payment, reba er assistance loan or grant or any other form of direc
11 - 45
- - I Tl
---
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 38 of 40 ends

Certification

ORGANIZATION
Name: Address (official and complete):

PROJECT COORDINATOR
Name:

Email: Phone:

SUBRECIPIENT AUTHORIZED REPRESENTATIVE
Name: Title:

Email: Phone:

Signature: Date:

ATOR
11 - 46
El STAf*1;"RARY
PRESERVING OUR H ER.ITAGE. SHAPING 0 UR FUTIJRE
1 >.; 11 I p I >
~ .. '~
~
-
City of South Pasadena
Memory Lab: City of South Pasadena
2021-2022
40-9266

Page 39 of 40 ends

Authorized Representative Signature
In Witness Whereof, This Grant Agreement has been executed by the parties hereto.

ORGANIZATION
Name: Address:

Authorized Representative
Signature: Date:

Printed Name of Person Signing: Title:

STATE OF CALIFORNIA
Agency Name: Address:

Signature: Date:

Printed Name of Person Signing: Title:

11 - 47
El STAf it;"RARY PRESERVING OUR H ER.ITACE. SHAPING OUR FUTIJRE 11 >.; 11 I p I > '
-
-
c~•~I BDA50981C41C415 ...
-
CALIFORNIA STATE LIBRARY INVOICE #: 40-9266-001
Library Services and Technology Act
CARES Act PO #:

FINANCIAL CLAIM
FY: 20/21
FAIN: LS-246522-OLS-20
ITEM NO: 6120-211-0890, Chapter 21, Statutes of 2021
PURCHASING AUTHORITY NUMBER: CSL-6120
REPORTING STRUCTURE: 61202000
COA: 5432000
PROGRAM #: 5312
DATE: _____________________
Claim of: City of South Pasadena
Address: __________________________________________________________________________ For: City of South Pasadena
(Name of System or Agency)
Project Title: Memory Lab: City of South Pasadena
Amount Claimed: $12,201 Grant Award Number: 40-9266
For Period From: upon execution to end of grant period
Type of Payment PROGRESS FINAL IN FULL
Payable Upon Execution of Agreement
-------------------------------------------------------------------------------------------------------------------------------------------

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. by _____________________________________ (Signature of the authorized representative) _____________________________________
(Title)
------------------------------------------------------------------------------------------------------------------------------------------- State of California, State Library Fiscal Office
by _____________________________________ date _____________________________________ (State Library representative) MAIL ONE ORIGINAL SIGNATURE TO:

California State Library
Fiscal Office – LSTA
P.O. Box 942837
Sacramento, CA 94237-0001

City of South Pasadena ity of South Pasadena G tA dN b 40 9266
11 - 48
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ܆ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ܆ SINGLE MEMBER LLC Disregarded Entity owned by an individual ܆ MEDICAL (e.g., dentistry, chiropractic, etc.) ܆ PARTNERSHIP
܆ ESTATE OR TRUST
܆ LEGAL (e.g., attorney services)
܆ EXEMPT (e.g., nonprofit)
܆ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. x
x
x
x
x
x
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)
տ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ܆ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ܆No services performed in California
܆Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS
Ca. State Library Admin/Accoutning
900 N Street 916-603-7157
Sacramento CA 95814 [email protected]
Print Form Reset Form

Social Securit Social SecurityNIndividual
f this form. Do not provide m this form. Do not provide more than one (1) TIN. ayment will not be processed without a TIN. ment will not be processed without a TIN. Tax Ide 11 - 49
;::::J I...________.

I
I I
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
x Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. x Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. x Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. x Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… ,QGLYLGXDOƔ6ROH3URSULHWRUVKLSƔ Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships Ɣ Limited Liability Partnerships (LLP) Ɣ and, LLC treated as a Partnership Partnerships Estate Ɣ Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. Ɣ LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) Ɣ LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above Ɣ LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
x A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
x A partnership is considered a resident partnership if it has a permanent place of business in California. x An estate is a resident if the decedent was a California resident at time of death. x A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

ion 2 – Entity Typ
THEN Select the Bo
vocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individ 11 - 50
Secti, ,. .:. - Entity Tvoe
--· ',N __ ·-:t\, __ -.c
12 - 1
12 City Council
Agenda Report
DATE: March 2, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: Ted Gerber, Director of Public Works
Tatevik Barakazyan, Associate Engineer
ITEM NO.

SUBJECT: Authorize a Contract Amendment with Adhami Engineering Group for Professional Services to Prepare the Engineering Design, Construction Documents and Specifications of
Rectangular Rapid Flashing Beacons (RRFBs) in an Amount Not-to-Exceed $5,000, for a Total Not-to-Exceed Contract Amount of $60,000
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to execute a contract amendment with Adhami Engineering Group (the Consultant) to prepare the engineering design, construction documents and specifications of the rectangular rapid flashing beacons (RRFBs) in an amount not-to-exceed $5,000, for a total not-to-exceed contract amount of $60,000.00; and

2. Appropriate an additional $5,000 in Proposition C Funds to Account No. 207- 9000-9351-9351-000, for a total appropriation of $60,000 in Proposition C Funds to Account No. 207-9000-9351-9351-000.

Background
On March 3, 2021, the City Council authorized a contract with the Consultant for the professional engineering design services in an amount not-to-exceed $49,324, which included $44,840 for the scope of services and $4,484 for contingency for the preparation of the engineering design, specifications and construction documents of rectangular rapid flashing beacons (RRFBs) at the following three intersections:
• Fremont Avenue and Lyndon Street
• Mission Street and Diamond Avenue
• Mission Street and Fairview Avenue
However, the March 2021 Council action did not include the appropriation of $49,324 from Proposition C Funds. Subsequently, on July 21 , 2021 , the City Council authorized a contract amendment to add the design of the RRFBs at Meridian Avenue and Oak Street to the Consultant's scope of work. The amended contract amount was $55,000, Contract Amendment for Adhami Engineering Group
March 2, 2022

Page 2 of 3 ends

which included $53,850 for the scope of services and $1,150 for contingency. Council also appropriated $10,160 in Proposition C Funds to the project account.

Analysis
Public Works staff discussed the selection of the poles for the installation of the RRFBs with the chair of the Cultural Heritage Commission. The expressed preference was the use of the existing Sternberg Lighting ornamental light posts located along Mission Street. Upon the analysis of the request, it was determined that the height of the existing light post was not sufficient to accommodate the RRFB equipment. As a result, staff considered the installation of a taller Sternberg Lighting ornamental light post, however, additional funds are needed for the structural analysis of the footing. The approved scope of work was determined to be insufficient for the completion of the engineering design of the RRFBs, and additional funds and time are necessary to complete the project plans, specifications and contract documents. As such, this item seeks to extend the agreement and obtain the necessary funds to complete the project.

Fiscal Impact
The Los Angeles County Metropolitan Transportation Authority (Metro) had previously approved use of $55,000 in Proposition C funding for this design work. In February 2022, Metro approved an additional $5,000 in Proposition C funding. The amended contract will be increased by $5,000, for a not-to-exceed total contract amount of $60,000.00. The funds will be appropriated from the City’s Proposition C revenue and encumbered in Proposition C Account No. 207-9000-9351-9351.

Commission Review and Recommendation
This item was not reviewed by a commission.

Environmental Analysis
This project is exempt from the California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section requirements under Section 21084 of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities."
Attachments

1. Second Amendment to Professional Services Agreement with Adhami Engineering Group

2. First Amendment to Professional Services Agreement with Adhami Engineering Group

3. Professional Services Agreement for Consultant Services with Adhami Engineering Group
12 - 2
ATTACHMENT 1
Second Amendment to Professional Services
Agreement with Adhami Engineering Group
12 - 3

Page 1 of 3 ends

SECOND AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING DESIGN

SERVICES
THIS AMENDMENT (“Amendment”) is made on this 2nd day of March 2022, by and between the CITY OF SOUTH PASADENA (“CITY”) and ADHAMI ENGINEERING GROUP (“CONSULTANT’).

RECITALS
WHEREAS, on March 15, 2021, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL ENGINEERING DESIGN SERVICES (“Agreement”) for CONSULTANT to assist City in the preparation of engineering design, construction documents, and specifications for Rectangular Rapid Flashing Beacons; and WHEREAS, the original Agreement was in the amount of $49,324, which included $44,840 for the Scope of Services and $4,484 for Contingency; and WHEREAS, on December 21st, 2021, the CITY and CONSULTANT executed the first amendment to the Agreement, adding additional tasks to the original scope of work; and
WHEREAS, the amended Agreement was in the amount of $55,000, which included $53,850 for the revised Scope of Services and $1,150 for Contingency; and WHEREAS, the CITY desires to execute the second amendment to extend the termination date of the Agreement in order to complete the design of the project; and WHEREAS, due to the addition in the scope of work for the structural analysis the CITY desires to amend the Agreement to increase the amount needed for CONSULTANT to complete the project plans and specifications.

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

1. That Section 3.5 “Maximum Amount” of the Agreement is hereby amended to read as follows:
“Maximum Amount”: The highest total compensation and cost payable to CONSULTANT by CITY under this agreement. The Maximum Amount under this Agreement is Sixty Thousand Dollars ($60,000). 12 - 4

Page 2 of 3 ends

2. That Section 3.7 “Termination Date” of the Agreement is hereby amended to read as follows:
“Termination Date”: The date on which the City Director of Public Works determines the work to be complete.

3. That Section 14 NOTICES of the Agreement is hereby amended to read as follows:

If to City If to Consultant
Ted Gerber Adhami Engineering Group
City of South Pasadena 700 Rim Road
Public Works Pasadena, CA 91107
1414 Mission Street Telephone: (626) 255-4592
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

4. Exhibit A SCOPE OF SERVICES of the agreement is amended to reflect an addition to the scope of work as follows:
“Supplemental design, specification, cost estimate, and construction documents related tasks shall include utilizing new or existing historical lamp posts in the project where applicable as designated by City staff.”

5. Exhibit B APPROVED FEE SCHEDULE of the agreement is amended to reflect the increase in contract amount, with an additional line item: “$5,000 additional work related to utilizing new or existing historical lamp post.”, resulting in a revised Grand Total of $60,000.

6. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. 12 - 5

Page 3 of 3 ends

“City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Adhami Engineering Group
By:______________________________
Signature
Printed:___________________________
Title:_____________________________
Date:______________________
Attest:

By:__________________________
Christina Muñoz, Deputy City Clerk
Date:________________________

Approved as to form:

By:___________________________
Andrew L. Jared, City Attorney

Date:________________________
12 - 6
ATTACHMENT 2
First Amendment to Professional Services
Agreement with Adhami Engineering Group
12 - 7
12 - 8
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD

FIRST AMENDMENT TO

AGREEMENT FOR PROFESSIONAL ENGINEERING DESIGN SERVICES
THIS AMENDMENT ("Amendment") is made on this 21st day of July 2021, by and between the CITY OF SOUTH PASADENA ("CITY" or OWNER) and ADHAMI ENGINEERING GROUP, ("CONSULTANT').

RECITALS
WHEREAS, on March 3, 2021, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL ENGINEERING DESIGN SERVICES ("Agreement") for CONSULT ANT to assist City with the preparation of engineering design, construction documents, and specifications for Rectangular Rapid Flashing Beacons; and WHEREAS, the original Agreement was in the amount of $49,324, which included $44,840 for the Scope of Services and $4,484 for Contingeny; and WHEREAS, per the City Manager's direction to add the design of the Rectangular Rapid Flashing Beacons at Meridian Avenue and Oak Street to the scope of work, the CITY desires to amend the Agreement to increase the funds needed for CONSULT ANT to assist the City in completing the engineering design, construction documents, and specifications; and NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. DEFINITIONS. That Section 3.4 of the Agreement is hereby amended to read as follows:
"MAXIMUM AMOUNT": The highest total compensation and cost payable to CONSULT ANT by CITY under this agreement. The Maximum Amount under this Agreement is $55,000, which includes $53,850 for the Scope of Services and $1,150 for Contingency.

2. SCOPE OF SERVICES. The attached Exhibit B supersedes the original Exhibit B of the agreement to reflect the increase in contract amount.

3. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

Page 1 of 4 ends

12 - 9
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD "City"
City of South Pasadena
By: ~ ::::"~~~
Signature
Printed:

Armine chaparyan
-------------
T. l city Manager 1t e:
11/29/2021
Date:

Attest:
r--:; DocuSigned by:

B · l ~..,,,. ,,,,,.....,, y. B96E637 6~Eotaa.

Lucie Colombo, CMC, CPMC
City Clerk
Date: 1/18/2022
Approved as to form:

By: ~:z:·J,,ni
Teresa L. Highsmith, City Attorney
12/21/2021
Date: -----------

Page 2 of 4 ends

"Consultant"
Adhami Engineering Group
~ Doo,S;g,.ooy,
By:~b~-a~t
Signature
Manoochehr Adhami
Printed: -------------
T. l Principal 1t e:
11/16/2021
Date:
12 - 10
DitCUSOI~ 11:,110: 1DHFR1' vcr • .,, 01't81'0ml73AMD

EXHIBITB
Task Employee Hours Hourly Total($) Rate($)
Task 1
Kickoff and Follow-up Meetings Principal 8 210 1680
Project Manager 8 180 1,440
Task2
Data Collection Engineer 30 130 3,900
Task3
Field Observations En•ineer Associate 40 90 3,600
Project Manager 6 180 1,080
Task4
Surveying Crew of 3 16 400 6,400
Tasks
Preliminary/Conceptual Engineer 30 130 3,900
Review Quality control Manager 12 150 1,800
Review Proiect Manae.er 9 180 1,080
Review Principal 6 210 630
Task 6
Corrections and Final Oes!~n Enolneer 30 130 3,900
Review Qualitv Control Manaaer 12 150 1,800
Review Project Manager 9 180 1,620
Review Principal 6 210 1,260
Task7
Cost Estimate Engineer 12 130 1,560
Review Project Manager 2 180 360
Task8
Specification/Construction Docs, Engineer 12 130 1,560
Review Project Manager 15 180 2,700
Review Principal 6 210 1,260
Miscellaneous Costs Insurance 810
Supplies/Printing 2,500
Grand Total 44,840
Pese3of4
12 - 11
DaalSVn Effilllape ID: 10EIIEEO,,..W:F-4825-IIA89-70058739BAD Task Employee Hours Hourly Total($) Rate($)
Task 1
Data Collection Engineer 6 130 780
Task2
Field Observations Project Manager 2 180 360
Task3
Prepare Base Crew of 3 6 400 2,400
Eng/Drafter 10 70 700
Task4
Preliminary/Conceptual Engineer 10 130 1,300
Review Project Manager 2 180 360
Review Principal 1 210 210
Tasks
Corrections and Final Design Engineer 10 130 1,300
Review Qualitv Control Manager 2 150 300
Review Project Manager 1 180 180
Task6
Specification/Cost Estimate Engineer 3 130 390
Review Project Manager 1 180 180
Tasks
Construction Docs. Engineer 2 130 260
Project Man ager 1 180 180
Miscellaneous Costs Insurance/Supplies/Printing 110
Grand Total 9,010
The Mairnmn Amount under this Agreement ill $53,850 for the scope ofwmk and $1,150 for contingency.

Page4of4
ATTACHMENT 3
Professional Services Agreement for Consultant
Services with W. G. Zimmerman Engineering
Inc.
12 - 12
CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 1 of 19 ends

Approved for Use 01/10/18
166954.1

PROFESSIONAL SERVICES AGREEMENT

FOR DESIGN PROFESSIONALS
(City of South Pasadena / Adhami Engineering Group)

1. IDENTIFICATION
between the City of South Pasadena, a California muni
Engineering Group

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: engineering design, construction documents and specifications for rectangular rapid flashing beacons (RRFB).

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. of the following: (1) licensed as an architect pursuant to Business and Professions Code 5500 et seq., (2) licensed as a landscape architect pursuant to Business and Professions Code 5615 et seq., (3) licensed as a professional land surveyor pursuant to Business and Professions Code 8700 et seq., or (4) registered as a professional engineer pursuant to Business and Professions Code 6700 et seq.

3.2. s are set forth in the Scope of Services
attached hereto as Exhibit A and incorporated herein by this reference. 12 - 13
DocuSign Envelope ID: 1 0E6EEDA-4ACF-4925-BA89-70D587369BAD r-- DocuSigned by:

This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and cipal corporation ("City"), and Adhami
("Consultant").
"Design Professional": A Design Professional is any individual satisfying one or more "Scope of Services": Such professional services a
CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 2 of 19 ends

Approved for Use 01/10/18
166954.1

3.3. Garrett
Crawford, Acting Deputy Director of Public Works. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.4. the fee
schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.5. by City under this Agreement. The Maximum Amount under this Agreement is Forty Nine Thousand Three Hundred Twenty-Four Dollars ($49,324), which includes $44,840 for the Scope of Services and $4,484 for a 10% contingency.

3.6. March 03, 2021.

3.7. December 31, 2021.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the . Consultant may request
extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.
12 - 14
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD "Agreement Administrator": The Agreement Administrator for this project is "Approved Fee Schedule": Consultant's compensation rates are set forth in "Maximum Amount": The highest total compensation and costs payable to Consultant "Commencement Date":
"Termination Date":
parties or terminated earlier under Section 18 ("Termination") below CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 3 of 19 ends

Approved for Use 01/10/18
166954.1

5. 5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in wr
required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the highest standards of shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to nce of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Manoochehr Adhami, Principal-in-Charge and Vice President
rmance under this
12 - 15
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD

CONSULTANT'S DUTIES
iting, of Consultant's estimate of total expenditures
Consultant's profession and in a manner reasonably satisfactory to City. Consultant Consultant's performa
shall be Consultant's project administrator and
shall have direct responsibility for management of Consultant's perfo Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 4 of 19 ends

Approved for Use 01/10/18
166954.1

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all rformance of this
Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrat
require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.
12 - 16
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD permits and regulatory approvals necessary for Consultant's pe or, in writing, of any change in name, ownership or control of Consultant's firm or of any subcontractor. Change of ownership or control of Consultant's firm may CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 5 of 19 ends

Approved for Use 01/10/18
166954.1

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification or position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, including the design and preconstruction phases of a covered public works project. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability 12 - 17
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects
CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 6 of 19 ends

Approved for Use 01/10/18
166954.1
arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor lifornia Public Employees
Retirement System (
specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance,

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 12 - 18
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD written material and electronic files are collectively known as "written products") shall be and Consultant's employees, except as set forth in this Agreement. Consultant shall not relationship on Consultant's previously earned Ca
"CalPERS") retirement benefits, if any, and Consultant
and workers' compensation, and other applicable federal and state taxes.

CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 7 of 19 ends

Approved for Use 01/10/18
166954.1

11. INDEMNIFICATION

11.1 Definitions.
officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreemen officials, officers, agents, employees and
volunteers.

11.2 Consultant to Indemnify City. Where the services to be provided by Consultant under this Agreement are design professional services, as that term is defined under Civil Code Section 2782.8, Consultant agrees to indemnify, defend and hold harmless, the City, its officers, officials, employees and volunteers from any and all claims, demands, costs or liability that actually or allegedly arise out of, or pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for bodily injury, property damage or other loss, arising from the sole negligence, active negligence or willful misconduct by the City, its officers, official employees, and volunteers. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of the City, indemnification and defense obligations shall be reduced in proportion to the proportionate percentage of fault.

As respects all acts or omissions which do not arise directly out of the performance of design professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, and to the full extent permitted by law, Consultant agrees to indemnity, defend and hold harmless the City, its officers, officials, agents, employees, and volunteers from and against any claims, demands, losses, liability of any kind or nature (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including where the same arise out of, are in connection with, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or sub-contractors of Consultant, excepting those which arise out of the active negligence, sole negligence or willful misconduct of the City, its officers, officials, employees and volunteers.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City. If it is finally adjudicated that liability is caused by the comparative negligence or willful misconduct of an indemnified party, 12 - 19
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD For purposes of this Section 11, "Consultant" shall include Consultant, its t. "City" shall include City, its
then Consultant's
established comparative liability of the City and shall not exceed the Consultant's attorney's fees and costs, court costs, interest, defense costs, and expert witness fees) CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 8 of 19 ends

Approved for Use 01/10/18
166954.1
on obligation shall be reduced in proportion to the
established comparative liability.

11.4 Attorneys Fees.

Co
expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or cert
indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

11.9 Civil Code. The parties are aware of the provisions of Civil Code 2782.8 relating to the indemnification and the duty and the cost to defend a public agency by a Design Professional and agree that this Section 11 complies therewith.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant Consultant shall file with City:
12 - 20
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD then Consultant's indemnificati
Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation. nsultant shall not be entitled to any refund of attorneys' fees, defense costs or are not limited by the provisions of any workers' compensation act or this Agreement on Consultant's behalf.
ificate required pursuant to this Agreement. Consultant's 's obligation to provide them.

CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 9 of 19 ends

Approved for Use 01/10/18
166954.1
Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Engineering Design, Construction Documents and Specifications for RRFB
Documentation of rating acceptable to the City.

Original endorsements effecting coverage for all policies required by this Agreement.

Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:

Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
General Liability:

General Aggregate: $4,000,000
Products Comp/Op Aggregate $4,000,000
Personal & Advertising Injury $2,000,000
Each Occurrence $2,000,000
Fire Damage (any one fire) $ 100,000
Medical Expense (any 1 person) $ 10,000
Workers' Compensation:

Workers' Compensation Statutory Limits
EL Each Accident $1,000,000
EL Disease - Policy Limit $1,000,000
EL Disease - Each Employee $1,000,000
Automobile Liability
Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable. 12 - 21
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD •
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Best's
CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 10 of 19 ends

Approved for Use 01/10/18
166954.1

12.5. Consultant is aware of the provisions of Section
3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the coverage for a minimum of
five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions, for liability arising out of ongoing and completed operations by or on behalf of the Consultant.
related
self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the 12 - 22
DocuSign Envelope ID: 10E6EEDA-4ACF-4925-BA89-70D587369BAD Worker's Compensation Insurance.

Consultant must purchase "extended reporting"
Consultant's insurance policies shall be primary as respects any claims to or as the result of the Consultant's work. Any insurance, pooled coverage or Consultant's insurance
CONTRACT NO. 2021-015
Professional Services Agreement Design Professionals

Page 11 of 19 ends

South Pasadena City CouncilMarch 2, 2022

South Pasadena City Council
March 2, 2022