Agenda packet — South Pasadena City Council, April 20, 2022 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

SPECIAL CLOSED SESSION
WEDNESDAY, APRIL 20, 2022
5:30 P.M.

CITY MANAGER’S CONFERENCE ROOM, SECOND FLOOR, CITY HALL 1414 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Closed Session Meeting will be conducted in-person from the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena.

Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the Council can convene closed session discussion of items allowed under the Government Code. Any reportable action taken in closed session will be reported by the City Attorney during the next open session meeting. A separate Zoom webinar link will be provided for the open session for the public to attend.

Public Participation may be made as follows:
• In Person Hybrid – City Hall, City Manager’s Conference Room, Second Floor, 1414 Mission St
• Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. Public comment will be accepted in person, via Zoom, or written comment.

PUBLIC COMMENT
Closed Session Agenda
5:30 PM South Pasadena City Council April 20, 2022

Page 2 ends

275167.1

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. Owen Cliff Snider v. City of South Pasadena, (UPC Case No. LA-CE-1180-M)

2. Alison Smith v. City of South Pasadena (LASC Case No.19BBCV00118)

3. City of South Pasadena v. California Department of Transportation (LASC Case No.21STCP01779)
B. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION
Government Code Section 54956.9(d)(2)
Number of Potential Cases: 2

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, APRIL 20, 2022, AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and city employees with patience, civility and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all city business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena.

The Meeting will be available:
• In Person Hybrid – City Council Chambers, 1424 Mission Street • Live Broadcast via the website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID.

Regular Meeting Agenda South Pasadena City Council April 20, 2022 City of South Pasadena Page 2

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers.

Option 2:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak. for up to three minutes per item.

Option 3:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded online for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up in the first 30 minutes of public comment will be queued up to speak.

3. PET ADOPTION: PASADENA HUMANE SOCIETY

4. SOUTH PASADENA POLICE DEPARTMENT LIFE SAVING AWARDS

5. PROCLAMATION DECLARING APRIL 17 THROUGH APRIL 23, 2022 AS “CALIFORNIA MOSQUITO AWARENESS WEEK” IN THE CITY OF SOUTH PASADENA

PRESENTATIONS
Regular Meeting Agenda South Pasadena City Council April 20, 2022 City of South Pasadena Page 3

6. PROCLAMATION DECLARING APRIL 22, 2022, AS “EARTH DAY” IN THE CITY OF SOUTH

PASADENA

7. PROCLAMATION DECLARING APRIL 27, 2022 AS “DENIM DAY” IN THE CITY OF SOUTH

PASADENA

8. PROCLAMATION DECLARING APRIL 24, 2022 AS “ARMENIAN GENOCIDE REMEMBRANCE DAY” IN THE CITY OF SOUTH PASADENA

COMMUNICATIONS

9. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is 3 minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

10. CITY MANAGER COMMUNICATIONS

11. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

12. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $95,607.42; GENERAL CITY WARRANTS IN THE AMOUNT OF $558,255.01; SUPPLEMENTAL AUTOMATED CLEARING HOUSE PAYMENTS IN THE AMOUNT OF $67,943.53; VOIDS IN THE AMOUNT OF ($6,077.50); TRANSFERS IN THE AMOUNT OF $96,898.22; PAYROLL IN THE AMOUNT OF $937,322.02
Recommendation
It is recommended that the City Council approve the Warrants as presented.

13. APPROVAL OF A FIVE-YEAR AGREEMENT WITH THE SOUTH PASADENA CHAMBER OF COMMERCE FOR THE OPERATION OF THE SOUTH PASADENA FARMERS’ MARKET Recommendation
It is recommended that the City Council approve a five (5) year agreement with the South Pasadena Chamber of Commerce for the operation of the South Pasadena Farmers’ Market.

14. MONTHLY INVESTMENT REPORT FOR FEBRUARY 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for February 2022.

Regular Meeting Agenda South Pasadena City Council April 20, 2022 City of South Pasadena Page 4

15. APPROVAL OF THIRD AMENDMENT TO THE ARROYO SECO GOLF COURSE OPERATIONS MANAGEMENT AGREEMENT WITH DONOVAN BROS. GOLF, LLC Recommendation
It is recommended that the City Council approve the Third Amendment to the Arroyo Seco Golf Course (Golf Course) Operations Management Agreement (Agreement) with Donovan Bros. Golf, LLC (Donovan).

16. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

17. PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE REMAINING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS FOR FISCAL YEAR 2021/2022, IN THE AMOUNT OF $104,170.90, WITH INCREASES OF $6,127.70 FOR THE SENIOR NUTRITION PROGRAM AND $98,043.20 FOR THE SIDEWALK REPLACEMENTS AND AMERICAN WITH

DISABILITIES ACT RAMP UPGRADES, AND PROGRAM FUNDS FOR FISCAL YEAR 2022/2023 IN THE AMOUNT OF $122,554, WITH $24,510.80 FOR THE SENIOR NUTRITION PROGRAM AND $98,043.20 FOR SIDEWALK REPLACEMENTS AND AMERICAN WITH

DISABILITIES ACT RAMP UPGRADES
Recommendation
It is recommended that the City Council conduct a public hearing and adopt a resolution to approve the following:

1. Program the remaining portion of the Community Development Block Grant (CDBG) program funds for the Fiscal Year 2021/2022, in the amount of $104,170.90, with increases of $6,127.70 for the Senior Nutrition Program and $98,043.20 to Sidewalk Replacements and American with Disabilities Act (ADA) ramp upgrades; and

2. Program the CDBG program funds for the Fiscal Year 2022/2023, in the amount of $122,554, with $24,510.80 for the Senior Nutrition Program and $98,043.20 for Sidewalk Replacements and ADA ramp upgrades.

18. AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS FOR THE 2021-2029 HOUSING ELEMENT AND GENERAL PLAN/ DOWNTOWN SPECIFIC PLAN Recommendation
It is recommended that the City Council authorize the City Manager to execute the:

1. Second Amendment to the PlaceWorks Professional Services Agreement (PSA) for the 2021-2029 Housing Element to include additional analysis in the amount of $42,715 for a total not-to-exceed amount of $310,313; and

2. Third Amendment to the PlaceWorks PSA for the General Plan/Downtown Specific Plan (GP/DTSP) to include additional revisions in the amount of $25,000 for a total not-toexceed amount of $260,312.

PUBLIC HEARING

ACTION / DISCUSSION
Regular Meeting Agenda South Pasadena City Council April 20, 2022 City of South Pasadena Page 5

19. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE SOUTH PASADENA

PRESERVATION FOUNDATION FOR INSPECTION OF VACANT CALTRANS SURPLUS HOMES; AND AUTHORIZE CITY MANAGER TO ISSUE REQUEST FOR QUALIFICATIONS

FOR HOUSING RELATED ENTITIES, TO ISSUE A REQUEST FOR PROPOSAL FOR

PROPERTY INSPECTION AND REPAIR ESTIMATES FOR SUCH PROPERTIES, AND TO

APPROVE A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH

CIVICSTONE, LLC
Recommendation
It is recommended that the City Council review and provide direction regarding the implementation of Senate Bill 381 (SB 381):

1. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the South Pasadena Preservation Foundation (SPPF) to inspect the vacant historic surplus Caltrans properties and identify the character defining features; and

2. Authorize the City Manager to release a Request for Qualifications (RFQ) to solicit Housing Related Entities (HREs) for potential partnership opportunities and/or consultants to assist in the formation and implementation of a Community Land Trust; and

3. Authorize the City Manager to release a Request for Proposals (RFP) to conduct property inspection and repair estimates of the properties under consideration for purchase by the City; and

4. Approve a First Amendment to the Professional Services Agreement (PSA) with CivicStone, LLC to extend the contract term to complete the existing scope of work and authorize and additional $5,850 for the additional scope of work, for total not-to-exceed amount of $80,850
INFORMATION REPORTS – NONE
PUBLIC COMMENT – CONTINUED

20. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
April 27, 2022 Special City Council Meeting 6:00 p.m.

May 4, 2022 Regular City Council Meeting 7:00 p.m.

May 18, 2022 Regular City Council Meeting 7:00 p.m.

Regular Meeting Agenda South Pasadena City Council April 20, 2022 City of South Pasadena Page 6
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on April 20, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below. 4/14/2022 /S/
Date Christina A. Muñoz, Deputy City Clerk
Declaring April 17 through April 23, 2022 as
“California Mosquito Awareness Week”
in the City of South Pasadena
WHEREAS, the mosquito is considered the world’s deadliest creature, infecting and killing more than one million people each year by spreading pathogens to people when they bite; and
WHEREAS, the Los Angeles County Department of Public Health concluded San Gabriel Valley communities accounted for 41% of LA County’s West Nile virus human cases in 2021; and
WHEREAS, the threat of invasive Aedes mosquitoes in our community increases the risk of a local outbreak of dengue fever, Zika, yellow fever, and chikungunya; and
WHEREAS, the City of South Pasadena, in cooperation with the San Gabriel Valley Mosquito & Vector Control District, has been involved in protecting public health from mosquito-borne illnesses.

NOW, THEREFORE, I, Michael A. Cacciotti, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim the week of April 17-23, 2022 as California Mosquito Awareness Week and urge all citizens to promote awareness and education about the public health threat mosquitoes pose to our community.
__________________________ April 20, 2022
Michael A. Cacciotti, Mayor Date
Item No. 5
``
Declaring April 22, 2022 as “Earth Day”
in the City of South Pasadena
WHEREAS, Friday, April 22, 2022 marks the fifty-second annual Earth Day celebration, a day to increase public awareness of the need to protect the environment and conserve resources; and
WHEREAS, the global community now faces extraordinary challenges, such as severe water shortages, environmental degradation, diminishing resources, and global health issues; and WHEREAS, it is understood that the citizens of the community must step forward and take action to combat these global challenges; and
WHEREAS, a sustainable environment can be achieved on an individual level through educational efforts, public policy, and consumer activism campaigns; and WHEREAS, our community is reminded to act locally by conserving all resources, promoting clean air through biking, encouraging the use of public transportation and planting of trees; and WHEREAS, the City of South Pasadena continues to actively work with the community to conserve natural resources and reduce greenhouse gas emissions through programs, public events, partnerships with community organizations, and other outreach efforts; and WHEREAS, the City of South Pasadena encourages residents and businesses to think globally and act locally by doing their part to benefit the community and the planet.

NOW, THEREFORE, I, Michael Cacciotti, Mayor, on behalf of the City Council of the City of South Pasadena, hereby declare April 22, 2022, as “Earth Day” in the City of South Pasadena and encourage everyone to make every day Earth Day. __________________________ April 20, 2022
Michael A. Cacciotti, Mayor Date
Item No. 6
Declaring April 27, 2022 as “Denim Day”
in the City of South Pasadena
WHEREAS, Peace Over Violence, a nonprofit organization established in 1971 dedicated to building healthy relationships, families and communities free from sexual, domestic and interpersonal violence, has declared April 27, 2022 as “Denim Day” in Los Angeles County; and WHEREAS, this day is intended to bring awareness to the fact that rape and sexual assault remain a serious issue in our society, and harmful attitudes about rape and sexual assault allow these crimes to persist and allow victims and survivors to be re-victimized; and
WHEREAS, “Denim Day” was instituted to call attention to misconceptions and misinformation about rape and sexual assault, and the problem that many in society remain disturbingly uninformed with respect to issues of assault and forcible rape; and
WHEREAS, every ninety-eight seconds, somewhere in America, someone is sexually assaults, approximately 1 in 5 women are raped during their lifetime, and about 82% of sexual assaults are committed by someone the victim knows, approximately 80% of female victims experience being raped before the age of 25, victims of sexual assault are 3 times more likely to suffer from depression, 6 times more likely to suffer from Post-Traumatic Stress Disorder (PTSD), 13 times more likely to abuse alcohol 26 times more likely to abuse drugs, and 4 times more likely to contemplate suicide; and WHEREAS, with proper education on the matter, there is compelling evidence that we can be successful in reducing incidents of this alarming and psychologically damaging crime; and WHEREAS, City Staff will wear denim on April 27, 2022 in support of “Denim Day” to show their solidarity; and WHEREAS, the members of the South Pasadena City Council strongly support the efforts of Peace Over Violence to educate in our community about the true impact of rape and sexual assault in society.

NOW, THEREFORE, I, Michael Cacciotti, on behalf of the City Council of the City of South Pasadena, hereby declare April 27, 2022, as “Denim Day” in the City of South Pasadena and urge everyone to wear denim on this day to help bring awareness to this important topic.

April 20, 2022
Michael Cacciotti, Mayor Date
Item No. 7
Declaring April 24, 2022
as “Armenian Genocide Remembrance Day”
in the City of South Pasadena
WHEREAS, on April 24, 1915, the Ottoman government perpetrated against Armenian people what is commonly referred to as the first genocide as the twentieth century, which continue until 1923 and resulted in the death of 1.5 million Armenian men, women, and children; and WHEREAS, the Armenian people were victim to a systemic genocide which attempted to permanently remove all traces of Armenian culture, language, institutions, and history; and WHEREAS, as we remember the past, let us also dedicate ourselves to building a greater future by educating our community about the Armenian Genocide and other crimes against humanity, including the 2020 Nagorno-Karabakh conflict that claimed the lives of over 4,000 Armenians in the region; and
WHEREAS, those who survived the Armenian Genocide and their successors have fought for decades to bring recognition to these tragic events; and
WHEREAS, the millions of Armenian-Americans who have made the United States and diaspora their home have greatly enriched various nations through their leadership and contributions; and WHEREAS, as a community, it is important to stand together and join our Armenian community members in an effort to memorialize their fallen ancestors and to ensure such tragedies do not repeat.

NOW, THEREFORE, I, Michael Cacciotti, on behalf of the City Council of the City of South Pasadena, hereby declare April 24, 2022 as “Armenian Genocide Remembrance Day” in the City of South Pasadena. I urge our community to learn about the history of the Armenian Genocide and stand in solidarity with our Armenian community members.
_______________________ __________
Michael A. Cacciotti, Mayor Date
Item No. 8
12 - 1
12 Approval of Warrants
April 20, 2022

Page 2 of 2 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Environmental Analysis
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Supplemental ACH Payments

5. Voids

6. Payroll
12 - 2
ATTACHMENT 1
Warrant Summary
12 - 3
City of South Pasadena
Demand/Warrant Register Date 4/20/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 46,985.77 199,148.65
Insurance Fund 103 - -
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 3,382.59
Local Transit Return "C" 207 - 4,991.73
TEA/Metro 208 - -
Sewer Fund 210 - 67,322.49
CTC Traffic Improvement 211 - -
Street Lighting Fund 215 - 5,189.43
Public,Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - 21,100.00
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 2,643.62 3,015.58
County Park Bond Fund 232 - -
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - 231,799.86
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 - 16,090.45
Water Efficinency Fund 503 - 6,214.23
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 45,978.03 -
-
Column Totals: 95,607.42 558,255.01
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 653,862.43
Payroll Period Ending: 04/01/2022 918,423.48
Payroll Period Ending: 04/02/2022 18,898.54
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 52,224.75
Wire Transfer Out - To Acct. # 1936 44,673.47
Supplemental ACH Payments 67,943.53
Voids - Prepaid -
Voids - General Warrant (6,077.50)
Grand Report Total: 1,749,948.70
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Finance Director
12 - 4
ATTACHMENT 2
Prepaid Warrant List
12 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 04/12/2022 - 8:44AM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
314239 04/04/2022
Inv PR 03/18/2022
Line Item Date Line Item Description
03/16/2022 PR Batch 31822.03.2022 Garnishment - Case # FAMSS - 1406906 814.15 Inv PR 03/18/2022 Total 814.15
314239 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
SSDV2018 - Sandoval, Sheila
0 04/04/2022
Inv PR 03/18/2022
Line Item Date Line Item Description
03/16/2022 PR Batch 31822.03.2022 - Garnishment 485.00
03/16/2022 PR Batch 31822.03.2022 - Garnishment 737.00
Inv PR 03/18/2022 Total 1,222.00
0 Total: 1,222.00
SSDV2018 - Sandoval, Sheila Total: 1,222.00
Total: 2,036.15
AP-Check Detail (4/12/2022 - 8:44 AM) Page 1
12 - 6
Accounts Payable
Check Detail
User: ealvarez
Printed: 04/12/2022 - 5:03PM
Check Number Check Date Amount
ACHG2013 - A-Check Global
314240 04/12/2022
Inv 59-0651672
Line Item Date Line Item Description
07/30/2021 A-Check Employment Backgrounds 244.25
Inv 59-0651672 Total 244.25
Inv 59-0670884
Line Item Date Line Item Description
02/28/2022 A-Check Employment Backgrounds 189.78
Inv 59-0670884 Total 189.78
314240 Total: 434.03
ACHG2013 - A-Check Global Total: 434.03
AFLA7010 - AFLAC
0 04/12/2022
Inv 496338
Line Item Date Line Item Description
02/28/2022 AFLAC Insurance February 2022 Premiums 595.59 Inv 496338 Total 595.59
Inv 874834
Line Item Date Line Item Description
03/28/2022 AFLAC Insurance March 2022 Premiums 595.59
Inv 874834 Total 595.59
0 Total: 1,191.18
AFLA7010 - AFLAC Total: 1,191.18
AME0229 - Ameritas
0 04/12/2022
Inv March 2022
Line Item Date Line Item Description
AP-Check Detail (4/12/2022 - 5:03 PM) Page 1
12 - 7
Check Number Check Date Amount
03/01/2022 Ameritas VSP Insurance March 2022 Premiums 3,277.76 Inv March 2022 Total 3,277.76
0 Total: 3,277.76
AME0229 - Ameritas Total: 3,277.76
CSD3014 - Ca. State Disbursement Unit
314241 04/12/2022
Inv PR 04/01/2022
Line Item Date Line Item Description
03/30/2022 Garnishment - Case # FAMSS - 1406906 814.15
Inv PR 04/01/2022 Total 814.15
314241 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
SOU5343 - City of South Pasadena-Recreation
314242 04/12/2022
Inv 02/01/2022
Line Item Date Line Item Description
02/01/2022 Reimburse Petty Cash for Recreation Division 15.82 Inv 02/01/2022 Total 15.82
Inv 09/07/2021
Line Item Date Line Item Description
09/07/2021 Reimburse Petty Cash for Recreation Division 38.21 Inv 09/07/2021 Total 38.21
Inv 09/10/2021
Line Item Date Line Item Description
09/10/2021 Reimburse Petty Cash for Recreation Division 10.53 Inv 09/10/2021 Total 10.53
Inv 09/21/2021
Line Item Date Line Item Description
09/21/2021 Reimburse Petty Cash for Recreation Division 56.18 Inv 09/21/2021 Total 56.18
Inv 10/14/2021
Line Item Date Line Item Description
10/14/2021 Reimburse Petty Cash for Recreation Division 29.48 AP-Check Detail (4/12/2022 - 5:03 PM) Page 2
12 - 8
Check Number Check Date Amount
Inv 10/14/2021 Total 29.48
Inv 10/27/2021
Line Item Date Line Item Description
10/27/2021 Reimburse Petty Cash for Recreation Division 207.94 Inv 10/27/2021 Total 207.94
Inv 11/18/2021
Line Item Date Line Item Description
11/18/2021 Reimburse Petty Cash for Recreation Division 200.50 Inv 11/18/2021 Total 200.50
Inv 11/4/2021
Line Item Date Line Item Description
11/04/2021 Reimburse Petty Cash for Recreation Division 8.21 Inv 11/4/2021 Total 8.21
Inv 12/2/2021
Line Item Date Line Item Description
12/02/2021 Reimburse Petty Cash for Recreation Division 12.10 Inv 12/2/2021 Total 12.10
Inv 12/20/2021
Line Item Date Line Item Description
12/20/2021 Reimburse Petty Cash for Recreation Division 10.35 12/20/2021 Reimburse Petty Cash for Recreation Division 74.73 Inv 12/20/2021 Total 85.08
Inv 12/22/2021
Line Item Date Line Item Description
12/22/2021 Reimburse Petty Cash for Recreation Division 30.00 Inv 12/22/2021 Total 30.00
314242 Total: 694.05
SOU5343 - City of South Pasadena-Recreation Total: 694.05 DSP0755 - D & S Printing
314243 04/12/2022
Inv 3020
Line Item Date Line Item Description
03/30/2022 #10 Window Envelopes for Finance Department 959.18 AP-Check Detail (4/12/2022 - 5:03 PM) Page 3
12 - 9
Check Number Check Date Amount
Inv 3020 Total 959.18
Inv 4007
Line Item Date Line Item Description
03/17/2021 Correction Notice Booklets for Building Dept. 983.43 Inv 4007 Total 983.43
314243 Total: 1,942.61
DSP0755 - D & S Printing Total: 1,942.61
DEL0771 - Delta Dental of California
314244 04/12/2022
Inv BE004835850
Line Item Date Line Item Description
03/01/2022 Dental Premiums for March 2022 11,302.88
Inv BE004835850 Total 11,302.88
Inv BE004879285
Line Item Date Line Item Description
04/01/2022 Dental Premiums for April 2022 11,414.96
Inv BE004879285 Total 11,414.96
314244 Total: 22,717.84
DEL0771 - Delta Dental of California Total: 22,717.84
HIST7000 - Historic Resources Group
314245 04/12/2022
Inv 11321
Line Item Date Line Item Description
04/30/2020 Historic Assessment Report for 2051 La Fremontia 1,504.66 04/30/2020 Historic Assessment Report for 2051 La Fremontia -1,504.66 04/30/2020 Historic Assessment Report for 2051 La Fremontia 1,504.66 Inv 11321 Total 1,504.66
Inv 11395
Line Item Date Line Item Description
06/16/2020 Historic Assessment Report for 2051 La Fremontia 337.50 06/16/2020 Historic Assessment Report for 2051 La Fremontia 337.50 06/16/2020 Historic Assessment Report for 2051 La Fremontia -337.50 Inv 11395 Total 337.50
AP-Check Detail (4/12/2022 - 5:03 PM) Page 4
12 - 10
Check Number Check Date Amount
314245 Total: 1,842.16
HIST7000 - Historic Resources Group Total: 1,842.16
VRMZ7000 - Munoz, Valerie
314246 04/12/2022
Inv PR 04/01/2022
Line Item Date Line Item Description
03/30/2022 Garnishment 750.00
Inv PR 04/01/2022 Total 750.00
314246 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
MVCH3011 - MV Cheng & Associates Inc.
314247 04/12/2022
Inv 3/31/2022
Line Item Date Line Item Description
03/31/2022 Professional Accounting Services: March 2022 2,707.50 Inv 3/31/2022 Total 2,707.50
314247 Total: 2,707.50
MVCH3011 - MV Cheng & Associates Inc. Total: 2,707.50
PEG4590 - NUFIC
314248 04/12/2022
Inv February 2022
Line Item Date Line Item Description
03/31/2022 AD&D February 2022 EE Only Basic 201.00
03/31/2022 AD&D February 2022 EE Voluntary 835.95
Inv February 2022 Total 1,036.95
Inv January 2022
Line Item Date Line Item Description
03/31/2022 AD&D January 2022 EE Only Basic 199.50
03/31/2022 AD&D January 2022 EE Voluntary 826.05
Inv January 2022 Total 1,025.55
Inv March 2022
Line Item Date Line Item Description
03/31/2022 AD&D March 2022 EE Voluntary 834.20
03/31/2022 AD&D March 2022 EE Only Basic 196.50
AP-Check Detail (4/12/2022 - 5:03 PM) Page 5
12 - 11
Check Number Check Date Amount
Inv March 2022 Total 1,030.70
314248 Total: 3,093.20
PEG4590 - NUFIC Total: 3,093.20
PLBD7011 - Planetbids
314249 04/12/2022
Inv 122145
Line Item Date Line Item Description
01/13/2022 Vendor and Bid Management Online Module and Support Services 3,025.63 01/13/2022 Vendor and Bid Management Online Module and Support Services 3,025.62 01/13/2022 Vendor and Bid Management Online Module and Support Services 857.63 Inv 122145 Total 6,908.88
314249 Total: 6,908.88
PLBD7011 - Planetbids Total: 6,908.88
RIN7777 - Rincon Consultants, Inc.
0 04/12/2022
Inv 33954
Line Item Date Line Item Description
10/11/2021 Plan Check Services Thu 09/30/2021 4,284.80
Inv 33954 Total 4,284.80
Inv 34807
Line Item Date Line Item Description
11/11/2021 Plan Check Services Thu 10/31/2021 3,369.85
Inv 34807 Total 3,369.85
Inv 35585
Line Item Date Line Item Description
12/14/2021 Plan Check Services Thu 11/01/2021 2,241.15
Inv 35585 Total 2,241.15
0 Total: 9,895.80
RIN7777 - Rincon Consultants, Inc. Total: 9,895.80
SSSS8267 - Round Star West, LLC
0 04/12/2022
AP-Check Detail (4/12/2022 - 5:03 PM) Page 6
12 - 12
Check Number Check Date Amount
Inv 313921
Line Item Date Line Item Description
04/12/2022 Re-Issue Class Instructor Payment for Voided Check # 313921 2,359.50 Inv 313921 Total 2,359.50
Inv 314042
Line Item Date Line Item Description
04/12/2022 Re-Issue Class Instructor Payment for Voided Check # 314042 1,787.50 Inv 314042 Total 1,787.50
Inv 314217
Line Item Date Line Item Description
04/12/2022 Re-Issue Class Instructor Payment for Voided Check # 314217 1,930.50 Inv 314217 Total 1,930.50
0 Total: 6,077.50
SSSS8267 - Round Star West, LLC Total: 6,077.50
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 04/12/2022
Inv April 2022
Line Item Date Line Item Description
03/30/2022 April 2022 Union Dues 2,882.25
03/30/2022 April 2022 Union Insurance 2,128.58
Inv April 2022 Total 5,010.83
0 Total: 5,010.83
SOU5435 - S.P. Police Officers Association Total: 5,010.83 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 04/12/2022
Inv April 2022
Line Item Date Line Item Description
03/30/2022 Union Dues - April 2022 1,410.00
Inv April 2022 Total 1,410.00
0 Total: 1,410.00
SOU5451 - S.P. Public Service Employees Association Total: 1,410.00 AP-Check Detail (4/12/2022 - 5:03 PM) Page 7
12 - 13
Check Number Check Date Amount
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 04/12/2022
Inv April 2022
Line Item Date Line Item Description
03/30/2022 Part Time Union Dues - April 2022 288.00
Inv April 2022 Total 288.00
0 Total: 288.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 288.00 SOU5230 - S.P.Firefighters L-3657
0 04/12/2022
Inv April 2022
Line Item Date Line Item Description
03/30/2022 April 2022 Union Dues 2,050.00
03/30/2022 April 2022 Union Insurance 177.42
03/30/2022 April 2022 Union Rec Fees 90.00
Inv April 2022 Total 2,317.42
0 Total: 2,317.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,317.42
SSDV2018 - Sandoval, Sheila
0 04/12/2022
Inv PR 04/01/2022
Line Item Date Line Item Description
03/30/2022 PR Batch 40122.04.2022 - Garnishment 737.00
03/30/2022 PR Batch 40122.04.2022 - Garnishment 485.00
Inv PR 04/01/2022 Total 1,222.00
0 Total: 1,222.00
SSDV2018 - Sandoval, Sheila Total: 1,222.00
SCO3311 - State Controller
314250 04/12/2022
Inv FAUD-00003215
Line Item Date Line Item Description
03/01/2022 Annaul Street Reports; 07/01/2021-06/30/2022 2,643.62 Inv FAUD-00003215 Total 2,643.62
AP-Check Detail (4/12/2022 - 5:03 PM) Page 8
12 - 14
Check Number Check Date Amount
314250 Total: 2,643.62
SCO3311 - State Controller Total: 2,643.62
COBR7131 - The Advantage Group
0 04/12/2022
Inv 140600
Line Item Date Line Item Description
03/05/2022 HRA March Admin. Fee 324.00
Inv 140600 Total 324.00
Inv April 2022
Line Item Date Line Item Description
03/05/2022 HRA April Disbursement 14,624.28
Inv April 2022 Total 14,624.28
0 Total: 14,948.28
COBR7131 - The Advantage Group Total: 14,948.28
HAFR7000 - The Hartford
314251 04/12/2022
Inv 085031859672
Line Item Date Line Item Description
04/15/2022 Hartford Life Insurance April 2022 Premiums 924.75 Inv 085031859672 Total 924.75
Inv 085032051613
Line Item Date Line Item Description
03/15/2022 Hartford Life Insurance March 2022 Premiums 924.75 Inv 085032051613 Total 924.75
314251 Total: 1,849.50
HAFR7000 - The Hartford Total: 1,849.50
WLHD8020 - Westlake Hardware
314252 04/12/2022
Inv 14302380
Line Item Date Line Item Description
01/13/2022 Police Department Supplies 11.01
Inv 14302380 Total 11.01
AP-Check Detail (4/12/2022 - 5:03 PM) Page 9
12 - 15
Check Number Check Date Amount
Inv 14302397
Line Item Date Line Item Description
01/21/2022 Police Department Supplies 52.90
Inv 14302397 Total 52.90
Inv 14302412
Line Item Date Line Item Description
01/26/2022 Police Department Supplies 8.81
Inv 14302412 Total 8.81
Inv 14302486
Line Item Date Line Item Description
02/23/2022 Police Department Supplies 1,133.39
Inv 14302486 Total 1,133.39
Inv 14302487
Line Item Date Line Item Description
02/24/2022 Police Department Supplies 328.85
Inv 14302487 Total 328.85
314252 Total: 1,534.96
WLHD8020 - Westlake Hardware Total: 1,534.96
Total: 93,571.27
AP-Check Detail (4/12/2022 - 5:03 PM) Page 10
12 - 16
ATTACHMENT 3 General
City Warrant List
12 - 17
Accounts Payable
Check Detail
User: ealvarez
Printed: 04/13/2022 - 6:00PM
Check Number Check Date Amount
ATGC8530 - Acorn Technology Services
0 04/20/2022
Inv 95707
Line Item Date Line Item Description
04/01/2022 March 2022 Monthly IT Services 23,994.99
Inv 95707 Total 23,994.99
0 Total: 23,994.99
ATGC8530 - Acorn Technology Services Total: 23,994.99
ACTI8030 - Action Sales
314253 04/20/2022
Inv 2033773-00
Line Item Date Line Item Description
03/29/2022 KITCHEN SUPPLIES 226.66
Inv 2033773-00 Total 226.66
314253 Total: 226.66
ACTI8030 - Action Sales Total: 226.66
AIR6010 - Airgas USA LLC
0 04/20/2022
Inv 9987633635
Line Item Date Line Item Description
03/31/2022 Annual PO for Oxygen Supplies FY21-22; MARCH 2022 408.90 Inv 9987633635 Total 408.90
0 Total: 408.90
AIR6010 - Airgas USA LLC Total: 408.90
ACMT2920 - All City Management Services, Inc.
314254 04/20/2022
AP-Check Detail (4/13/2022 - 6:00 PM) Page 1
12 - 18
Check Number Check Date Amount
Inv 76387
Line Item Date Line Item Description
04/04/2022 Crossing Guard Services for 3/6/22-3/19/22 9,397.79 Inv 76387 Total 9,397.79
314254 Total: 9,397.79
ACMT2920 - All City Management Services, Inc. Total: 9,397.79 ALLI3041 - Alliant Insurance Services, Inc.
314255 04/20/2022
Inv 15638
Line Item Date Line Item Description
01/31/2020 Rental insurance for event postponed from pandemic 96.39 Inv 15638 Total 96.39
314255 Total: 96.39
ALLI3041 - Alliant Insurance Services, Inc. Total: 96.39 ALTAPLDE - Alta Planning + Design, Inc.
314256 04/20/2022
Inv 00-2021-185-1
Line Item Date Line Item Description
11/17/2021 Development of Slow Streets Program: Through October 30, 2021 895.00 Inv 00-2021-185-1 Total 895.00
Inv 00-2021-185-2
Line Item Date Line Item Description
12/15/2021 Development of Slow Streets Program: Through November 27, 2021 33,534.50 Inv 00-2021-185-2 Total 33,534.50
Inv 00-2021-185-3
Line Item Date Line Item Description
01/31/2022 Development of Slow Streets Program: Through December 31, 2021 76,661.25 Inv 00-2021-185-3 Total 76,661.25
314256 Total: 111,090.75
ALTAPLDE - Alta Planning + Design, Inc. Total: 111,090.75 ANT0243 - Antrim's Security Co., Inc.

AP-Check Detail (4/13/2022 - 6:00 PM) Page 2
12 - 19
Check Number Check Date Amount
314257 04/20/2022
Inv 59256
Line Item Date Line Item Description
12/06/2021 Key Duplication 19.85
Inv 59256 Total 19.85
Inv 59721
Line Item Date Line Item Description
03/24/2022 Key Duplication for Library 132.30
Inv 59721 Total 132.30
314257 Total: 152.15
ANT0243 - Antrim's Security Co., Inc. Total: 152.15
ARCD6011 - ARC Document Solutions, LLC
314258 04/20/2022
Inv 10678546
Line Item Date Line Item Description
07/07/2020 Printing of Maps for Storm Water 88.38
Inv 10678546 Total 88.38
314258 Total: 88.38
ARCD6011 - ARC Document Solutions, LLC Total: 88.38
ATTM4011 - AT & T Mobility
314259 04/20/2022
Inv 287288006612X03
Line Item Date Line Item Description
03/02/2022 PWD Cell Phon Billing Cycle Feb-Mar 2022-PW Eng,Oper & Hot Spots 652.81 03/02/2022 PWD Cell Phon Billing Cycle Feb-Mar 2022-Sewer Division 39.53 03/02/2022 PWD Cellphone Billing Cycle Feb-March 2022 Water Division 194.26 03/02/2022 PWD Cellphone Billing Cycle Feb-March 2022 Water Division 183.42 Inv 287288006612X03 Total 1,070.02
314259 Total: 1,070.02
ATTM4011 - AT & T Mobility Total: 1,070.02
AT&T5006 - AT&T
314260 04/20/2022
Inv 130464796
Line Item Date Line Item Description
AP-Check Detail (4/13/2022 - 6:00 PM) Page 3
12 - 20
Check Number Check Date Amount
03/17/2022 AN 130464796 Service (03/18/22-04/17/22) 70.26 Inv 130464796 Total 70.26
314260 Total: 70.26
314261 04/20/2022
Inv 62644164973570
Line Item Date Line Item Description
03/13/2022 AN 626 441-6497 357 0 Service (03-13-22-04-12-22) 933.59 Inv 62644164973570 Total 933.59
Inv 62657766572137
Line Item Date Line Item Description
03/13/2022 AN 626 577-6657 213 7 Service (03-13-22-04-12-22) 56.94 Inv 62657766572137 Total 56.94
314261 Total: 990.53
314262 04/20/2022
Inv 000017815913
Line Item Date Line Item Description
02/27/2022 AN 9391036943 Service (01/27/22-02/26/22) 1,146.95 Inv 000017815913 Total 1,146.95
Inv 000017941489
Line Item Date Line Item Description
03/20/2022 AN 9391062308 Service (02/20/22-03/19/22) 14,432.75 Inv 000017941489 Total 14,432.75
Inv 000017958968
Line Item Date Line Item Description
03/27/2022 AN CLAPDSOPAS Service (02/27/22-03/26/22) 322.27 Inv 000017958968 Total 322.27
Inv 000017960621
Line Item Date Line Item Description
03/27/2022 AN 9391036943 Service (02/27/22-03/26/22) 1,076.00 Inv 000017960621 Total 1,076.00
314262 Total: 16,977.97
ATCN9011 - AT&T Total: 18,038.76
AP-Check Detail (4/13/2022 - 6:00 PM) Page 4
12 - 21
Check Number Check Date Amount
CIN4011 - AT&T Mobility
314263 04/20/2022
Inv 287014917916X03
Line Item Date Line Item Description
03/08/2022 AN 287014917916 Service (02-09-22 / 03-08-22) 1,020.70 Inv 287014917916X03 Total 1,020.70
Inv 287299554301X03
Line Item Date Line Item Description
03/19/2022 AN 287299554301 Service (02-20-22 / 03-19-22) 44.58 Inv 287299554301X03 Total 44.58
314263 Total: 1,065.28
CIN4011 - AT&T Mobility Total: 1,065.28
ATSS6010 - Athens Services
314264 04/20/2022
Inv 11831108
Line Item Date Line Item Description
02/28/2022 Athens Street Sweeping at Mission Meridian -Feb 2021 840.70 Inv 11831108 Total 840.70
Inv 11831109
Line Item Date Line Item Description
02/28/2022 Athens Bus Stop Barrel Pickup-Feb 2022 2,241.89 Inv 11831109 Total 2,241.89
314264 Total: 3,082.59
ATSS6010 - Athens Services Total: 3,082.59
LETAUSTN - Austin, Leticia
314265 04/20/2022
Inv 119938
Line Item Date Line Item Description
03/24/2022 Refund due to double booking at Arroyo Park Gazebo B. 125.00 Inv 119938 Total 125.00
314265 Total: 125.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 5
12 - 22
Check Number Check Date Amount
LETAUSTN - Austin, Leticia Total: 125.00
BAK0369 - Baker & Taylor Books
0 04/20/2022
Inv 2036480690
Line Item Date Line Item Description
03/04/2022 Books for Library 311.76
Inv 2036480690 Total 311.76
Inv 2036485776
Line Item Date Line Item Description
03/07/2022 Books for Library 818.21
Inv 2036485776 Total 818.21
Inv 2036489628
Line Item Date Line Item Description
03/11/2022 Books for Library 173.89
Inv 2036489628 Total 173.89
Inv 2036538906
Line Item Date Line Item Description
03/14/2022 Books for Library 381.75
Inv 2036538906 Total 381.75
Inv 2036542091
Line Item Date Line Item Description
03/10/2022 Books for Library 108.88
Inv 2036542091 Total 108.88
Inv 2036559500
Line Item Date Line Item Description
03/09/2022 Books for Library 424.72
Inv 2036559500 Total 424.72
Inv 2036572159
Line Item Date Line Item Description
03/14/2022 Books for Library 219.05
Inv 2036572159 Total 219.05
Inv 2036588863
Line Item Date Line Item Description
03/11/2022 Books for Library 43.52
Inv 2036588863 Total 43.52
AP-Check Detail (4/13/2022 - 6:00 PM) Page 6
12 - 23
Check Number Check Date Amount
Inv 2036592850
Line Item Date Line Item Description
03/10/2022 Books for Library 29.62
Inv 2036592850 Total 29.62
0 Total: 2,511.40
BAK0369 - Baker & Taylor Books Total: 2,511.40
BAK0366 - Baker & Taylor Entertainment
0 04/20/2022
Inv H60546420
Line Item Date Line Item Description
03/08/2022 DVDs/ CDs 16.52
Inv H60546420 Total 16.52
Inv H60673590
Line Item Date Line Item Description
03/17/2022 DVDs/ CDs 116.79
Inv H60673590 Total 116.79
Inv T24110920
Line Item Date Line Item Description
03/01/2022 DVDs/ CDs 28.93
Inv T24110920 Total 28.93
0 Total: 162.24
BAK0366 - Baker & Taylor Entertainment Total: 162.24
SHBE8032 - Bee, Shuny
314266 04/20/2022
Inv 8089
Line Item Date Line Item Description
04/06/2022 Contract Instructor Payment Taekwondo March 2022 390.00 Inv 8089 Total 390.00
Inv 8092
Line Item Date Line Item Description
04/06/2022 Contract Instructor Payment Jeetkunedo March 2022 195.00 Inv 8092 Total 195.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 7
12 - 24
Check Number Check Date Amount
314266 Total: 585.00
SHBE8032 - Bee, Shuny Total: 585.00
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 04/20/2022
Inv 8130
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor March Meditation 260.00 Inv 8130 Total 260.00
Inv 8206
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor March Yoga Walk IN 20.00 Inv 8206 Total 20.00
0 Total: 280.00
DABN8267 - Bohan, Diana Total: 280.00
BRMR8267 - BRIT West Soccer
314267 04/20/2022
Inv 7992
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor Tiny Pros (2-3.5) Sat 965.25 Inv 7992 Total 965.25
Inv 7994
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor Tiny Pros (2-3.5) Sun 772.20 Inv 7994 Total 772.20
Inv 7998
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Tiny Pros (3.5-5) Sat 836.55 Inv 7998 Total 836.55
Inv 8000
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Tiny Pros (3.5-5) Sun 707.85 Inv 8000 Total 707.85
AP-Check Detail (4/13/2022 - 6:00 PM) Page 8
12 - 25
Check Number Check Date Amount
Inv 8003
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor Club Pros (5-7) Sat 1,029.60 Inv 8003 Total 1,029.60
Inv 8004
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Club Pros (5-7) Sun 257.40 Inv 8004 Total 257.40
Inv 8010
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Club Pros (7-12) Sat 386.10 Inv 8010 Total 386.10
Inv 8012
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Club Pros (7-12) Sun 321.75 Inv 8012 Total 321.75
314267 Total: 5,276.70
BRMR8267 - BRIT West Soccer Total: 5,276.70
PMAB8021 - Budka, Pamela Avry
314268 04/20/2022
Inv 8067
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor March 2022 Meditation 84.00 Inv 8067 Total 84.00
Inv 8177
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor March 2022 Meditation Walk IN 4.00 Inv 8177 Total 4.00
314268 Total: 88.00
PMAB8021 - Budka, Pamela Avry Total: 88.00
CAL5236 - CA Linen Services
314269 04/20/2022
AP-Check Detail (4/13/2022 - 6:00 PM) Page 9
12 - 26
Check Number Check Date Amount
Inv 1966439
Line Item Date Line Item Description
03/21/2022 Fire Station Linen Rental and Cleaning Services 119.81 Inv 1966439 Total 119.81
Inv 1968550
Line Item Date Line Item Description
03/28/2022 Fire Station Linen Rental and Cleaning Services 104.47 Inv 1968550 Total 104.47
Inv 1971842
Line Item Date Line Item Description
04/04/2022 Fire Station Linen Rental and Cleaning Services 130.09 Inv 1971842 Total 130.09
314269 Total: 354.37
CAL5236 - CA Linen Services Total: 354.37
CAL6695 - California American Water
314270 04/20/2022
Inv 101521002151102
Line Item Date Line Item Description
02/23/2022 Water Connection fee Act # 1015-210021511021 13.30 Inv 101521002151102 Total 13.30
314270 Total: 13.30
CAL6695 - California American Water Total: 13.30
CAN0607 - Cantu Graphics Inc.
314271 04/20/2022
Inv 20763
Line Item Date
03/22/2022 36.33
Line Item Description
12 X 18 Canvas Wrap
Inv 20763 Total 36.33
Inv 20769
Line Item Date Line Item Description
03/22/2022 21.5"x15" aluminum sandwich board 35.28
Inv 20769 Total 35.28
AP-Check Detail (4/13/2022 - 6:00 PM) Page 10
12 - 27
Check Number Check Date Amount
Inv 20770
Line Item Date Line Item Description
03/15/2022 self-inking stamp 65.05
Inv 20770 Total 65.05
Inv 20778
Line Item Date Line Item Description
03/23/2022 Business Cards for PW Engineering Division 165.10 Inv 20778 Total 165.10
Inv 20779
Line Item Date Line Item Description
04/04/2022 Annual Report copies 237.31
Inv 20779 Total 237.31
314271 Total: 539.07
CAN0607 - Cantu Graphics Inc. Total: 539.07
CHAG8032 - Chang, Emily
0 04/20/2022
Inv 8026
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor KinderMusik: 03/14-04/04/22 Monday 154.05 Inv 8026 Total 154.05
Inv 8028
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor KinderMusik: Online 03/16-04/06/22 63.20 Inv 8028 Total 63.20
0 Total: 217.25
CHAG8032 - Chang, Emily Total: 217.25
CHE6010 - Chem Pro Laboratory, Inc.
314272 04/20/2022
Inv 684475
Line Item Date Line Item Description
02/23/2022 Cooling Tower Treatment & Service Fee-Feb. 2022 153.00 Inv 684475 Total 153.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 11
12 - 28
Check Number Check Date Amount
314272 Total: 153.00
CHE6010 - Chem Pro Laboratory, Inc. Total: 153.00
ALPD4010 - City of Alhambra Police Department
314273 04/20/2022
Inv SoPas-06/2021
Line Item Date Line Item Description
03/31/2022 Inmate housing June 2021 1,892.00
Inv SoPas-06/2021 Total 1,892.00
Inv SoPas-10/2020
Line Item Date Line Item Description
03/31/2022 Inmate housing October 2020 1,376.00
Inv SoPas-10/2020 Total 1,376.00
314273 Total: 3,268.00
ALPD4010 - City of Alhambra Police Department Total: 3,268.00 DEMV6410 - Department of Motor Vehicles
314274 04/20/2022
Inv 07263952
Line Item Date Line Item Description
03/10/2022 Pull Notice for Transit Drivers Acct # 138794 1.00 Inv 07263952 Total 1.00
314274 Total: 1.00
DEMV6410 - Department of Motor Vehicles Total: 1.00
DIG0800 - Digital Telecommunications Corp
0 04/20/2022
Inv 44529
Line Item Date Line Item Description
03/22/2022 Work Performed on 03/21/2022: Moved Fax 371 195.00 Inv 44529 Total 195.00
Inv 44647
Line Item Date Line Item Description
04/01/2022 Monthly IT Phones Service Charges : May 2021 984.00 Inv 44647 Total 984.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 12
12 - 29
Check Number Check Date Amount
0 Total: 1,179.00
DIG0800 - Digital Telecommunications Corp Total: 1,179.00 DTV5012 - DIRECTV
314275 04/20/2022
Inv 068653046220329
Line Item Date Line Item Description
03/29/2022 Account # 068653046 (03/28/22-04/27/22) 96.98 Inv 068653046220329 Total 96.98
314275 Total: 96.98
DTV5012 - DIRECTV Total: 96.98
PMLDONG - Dong, Pamela
314276 04/20/2022
Inv 8071
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor Tai Chi Qi Gong March 2022 72.00 Inv 8071 Total 72.00
Inv 8075
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor Tai Chi Martial Arts March 2022 84.00 Inv 8075 Total 84.00
Inv 8211
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor TaiChi QiGong March Walk-In March 2022 16.00 Inv 8211 Total 16.00
Inv 8293
Line Item Date Line Item Description
04/05/2022 Contract Class Instructor TaiChi Martial Arts Walk-In March 2022 4.00 Inv 8293 Total 4.00
314276 Total: 176.00
PMLDONG - Dong, Pamela Total: 176.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 13
12 - 30
Check Number Check Date Amount
DDLP8010 - Dr. Detail Ph.D
0 04/20/2022
Inv 2503
Line Item Date Line Item Description
02/01/2022 Fleet Cleaninig of Dial-a-Ride Vehicles 985.00 Inv 2503 Total 985.00
Inv 2523
Line Item Date Line Item Description
04/04/2022 Fleet Cleaning and Sanitizing of Police Vehicles 1,610.00 Inv 2523 Total 1,610.00
0 Total: 2,595.00
DDLP8010 - Dr. Detail Ph.D Total: 2,595.00
ESTLAUFR - East L.A. Uniforms
314277 04/20/2022
Inv 102052-102054
Line Item Date Line Item Description
04/04/2022 Police Uniform and Gear for Lizeth Gonzalez Sotelo 1,111.04 Inv 102052-102054 Total 1,111.04
314277 Total: 1,111.04
ESTLAUFR - East L.A. Uniforms Total: 1,111.04
ECPLSYTM - Economic & Planning Systems, Inc.
314278 04/20/2022
Inv 214034-4
Line Item Date Line Item Description
03/14/2022 Inclusionary Housing In-Lieu Fee Study and Affordable Housing 5,880.00 Inv 214034-4 Total 5,880.00
314278 Total: 5,880.00
ECPLSYTM - Economic & Planning Systems, Inc. Total: 5,880.00 ENT5426 - Entenmann-Rovin
314279 04/20/2022
Inv 0173345
Line Item Date Line Item Description
04/04/2022 Flat badge retirement ribbon for Valencia 84.97 AP-Check Detail (4/13/2022 - 6:00 PM) Page 14
12 - 31
Check Number Check Date Amount
Inv 0173345 Total 84.97
314279 Total: 84.97
ENT5426 - Entenmann-Rovin Total: 84.97
EEPS7000 - Express Services Inc.
0 04/20/2022
Inv 26395690
Line Item Date Line Item Description
11/23/2021 Temporary Employees - PW Division - 11/21/2021 3,944.00 Inv 26395690 Total 3,944.00
Inv 26425855
Line Item Date Line Item Description
12/01/2022 Temporary Employees - PW Division - 11/28/2021 1,972.00 Inv 26425855 Total 1,972.00
Inv 26633186
Line Item Date Line Item Description
01/12/2022 Temporary Employees - PW Division - 01/09/2022 3,944.00 Inv 26633186 Total 3,944.00
Inv 26653652
Line Item Date Line Item Description
01/19/2022 Temporary Employees - PW Division - 01/06/2022 1,725.50 Inv 26653652 Total 1,725.50
Inv 26684815
Line Item Date Line Item Description
01/26/2022 Temporary Employees - PW Division - 01/23/2022 2,958.00 Inv 26684815 Total 2,958.00
Inv 26708293
Line Item Date Line Item Description
02/02/2022 Temporary Employees - PW Division - 01/30/2022 3,944.00 Inv 26708293 Total 3,944.00
Inv 26733355
Line Item Date Line Item Description
02/08/2022 Temporary Employees - PW Division - 02/06/2022 3,944.00 Inv 26733355 Total 3,944.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 15
12 - 32
Check Number Check Date Amount
Inv 26768731
Line Item Date Line Item Description
02/15/2022 Temporary Employees - PW Division - 02/13/2022 3,944.00 Inv 26768731 Total 3,944.00
Inv 26806746
Line Item Date Line Item Description
02/23/2022 Temporary Employees - PW Division - 02/20/2022 3,697.50 Inv 26806746 Total 3,697.50
Inv 26837348
Line Item Date Line Item Description
03/02/2022 Temporary Employees - PW Division - 02/27/2022 2,958.00 Inv 26837348 Total 2,958.00
Inv 26868856
Line Item Date Line Item Description
03/09/2022 Temporary Employees - PW Division - 03/06/2022 3,944.00 Inv 26868856 Total 3,944.00
Inv 26900008
Line Item Date Line Item Description
03/16/2022 Temporary Employees - PW Division - 03/31/2022 3,944.00 Inv 26900008 Total 3,944.00
Inv 26939115
Line Item Date Line Item Description
03/23/2022 Temporary Employees - PW Division - 03/20/2022 3,944.00 Inv 26939115 Total 3,944.00
Inv 26976731
Line Item Date Line Item Description
03/30/2022 Temporary Employees - PW Division - 03/27/2022 3,944.00 Inv 26976731 Total 3,944.00
Inv 26994718
Line Item Date Line Item Description
04/06/2022 Temporary Employees - PW Division - 04/03/2022 3,944.00 Inv 26994718 Total 3,944.00
0 Total: 52,751.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 16
12 - 33
Check Number Check Date Amount
EEPS7000 - Express Services Inc. Total: 52,751.00
FNTERCRS - Fenton Eric Cross
314280 04/20/2022
Inv 2022-550
Line Item Date Line Item Description
03/03/2022 1503-1507 El Centro Summary Appraisal Report 4,250.00 Inv 2022-550 Total 4,250.00
314280 Total: 4,250.00
FNTERCRS - Fenton Eric Cross Total: 4,250.00
GAL7788 - Gale, Donna
314281 04/20/2022
Inv 7967
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Online Master Chef Cooking 76.00 Inv 7967 Total 76.00
Inv 7969
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Online Youth Ballet & Tap 456.00 Inv 7969 Total 456.00
314281 Total: 532.00
GAL7788 - Gale, Donna Total: 532.00
HATC8025 - Halls Auto Tech Center
314282 04/20/2022
Inv 13538
Line Item Date Line Item Description
04/04/2022 Maintenance for Vehicle 77 189.78
Inv 13538 Total 189.78
314282 Total: 189.78
HATC8025 - Halls Auto Tech Center Total: 189.78
HGSI6010 - Harry's Glass Shop Inc.
314283 04/20/2022
AP-Check Detail (4/13/2022 - 6:00 PM) Page 17
12 - 34
Check Number Check Date Amount
Inv 22-40658
Line Item Date Line Item Description
03/10/2022 Glass Window Supplies-Youth House Glass replacement 398.94 Inv 22-40658 Total 398.94
314283 Total: 398.94
HGSI6010 - Harry's Glass Shop Inc. Total: 398.94
CRHY8067 - Hartney, Corey
0 04/20/2022
Inv 8036
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Intermediate 650.00 Inv 8036 Total 650.00
Inv 8038
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Beginner 1,040.00
Inv 8038 Total 1,040.00
0 Total: 1,690.00
CRHY8067 - Hartney, Corey Total: 1,690.00
HDLC3010 - Hinderliter deLlamas & Associates
314284 04/20/2022
Inv SIN015675
Line Item Date Line Item Description
03/18/2022 Transaction Tax (Jan-Mar 2022) 300.00
Inv SIN015675 Total 300.00
314284 Total: 300.00
HDLC3010 - Hinderliter deLlamas & Associates Total: 300.00 HIST7000 - Historic Resources Group
314285 04/20/2022
Inv 15185
Line Item Date Line Item Description
04/13/2022 1123 Donaldo Ct. HP Consulting 5,850.00
04/13/2022 1123 Donaldo Ct. HP Consulting -5,850.00
12/31/2021 1123 Donaldo Ct. HP Consulting 5,850.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 18
12 - 35
Check Number Check Date Amount
Inv 15185 Total 5,850.00
314285 Total: 5,850.00
HIST7000 - Historic Resources Group Total: 5,850.00
HLGO8264 - HOLIDAYGOO INC.
314286 04/20/2022
Inv 19307
Line Item Date Line Item Description
03/15/2022 Toy Filled Eggs and Unfilled Eggs for Eggstraveganza Event 743.29 Inv 19307 Total 743.29
314286 Total: 743.29
HLGO8264 - HOLIDAYGOO INC. Total: 743.29
HOMCOMMU - Hom, Reagan
314287 04/20/2022
Inv 03172022
Line Item Date Line Item Description
03/17/2022 Repair Secure Idle button switch unit #1703 250.00 Inv 03172022 Total 250.00
314287 Total: 250.00
HOMCOMMU - Hom, Reagan Total: 250.00
DENNHUDG - Hudgins, Deanna
314288 04/20/2022
Inv 120199
Line Item Date Line Item Description
04/05/2022 Partial refund due to cancellation of Gazebo reservation. 84.00 Inv 120199 Total 84.00
314288 Total: 84.00
DENNHUDG - Hudgins, Deanna Total: 84.00
INT6115 - Interstate Battery Systems of Eastern Los Angeles 314289 04/20/2022
Inv 78451
Line Item Date Line Item Description
AP-Check Detail (4/13/2022 - 6:00 PM) Page 19
12 - 36
Check Number Check Date Amount
02/15/2022 Replace 4 year old battery Unit # 19-Water Distribution 148.68 Inv 78451 Total 148.68
Inv 78606
Line Item Date Line Item Description
03/14/2022 Replace 3 1/2 year old battery Unit # 3-Water Production 120.01 Inv 78606 Total 120.01
314289 Total: 268.69
INT6115 - Interstate Battery Systems of Eastern Los Angeles Total: 268.69 JSAR4011 - Jack's Auto Repair
314290 04/20/2022
Inv 17160
Line Item Date Line Item Description
04/04/2022 Replacement of window regulator unit # 0521 362.61 Inv 17160 Total 362.61
Inv 17224
Line Item Date Line Item Description
04/04/2022 Maintenance for vehicles 75,77 &80 66.00
Inv 17224 Total 66.00
Inv 17233
Line Item Date Line Item Description
04/04/2022 Replacement of radiator unit #1201 770.74
Inv 17233 Total 770.74
Inv 17240
Line Item Date Line Item Description
04/04/2022 Maintenance for vehicles 75,77 &80 66.00
Inv 17240 Total 66.00
Inv 17245
Line Item Date Line Item Description
04/04/2022 Replace battery unit # 1501 254.67
Inv 17245 Total 254.67
Inv 17249
Line Item Date Line Item Description
04/04/2022 Maintenance for vehicles 75,77 &80 567.95
AP-Check Detail (4/13/2022 - 6:00 PM) Page 20
12 - 37
Check Number Check Date Amount
Inv 17249 Total 567.95
Inv 17253
Line Item Date Line Item Description
04/04/2022 Maintenance for vehicles 75,77 &80 66.00
Inv 17253 Total 66.00
Inv 17261
Line Item Date Line Item Description
04/04/2022 Replace brake pads and rotors #1501 1,020.55 Inv 17261 Total 1,020.55
314290 Total: 3,174.52
JSAR4011 - Jack's Auto Repair Total: 3,174.52
JCRS5011 - Jones Coffee Roasters
314291 04/20/2022
Inv 51349
Line Item Date Line Item Description
03/17/2022 Fire Dept. Coffee Supplies 162.68
Inv 51349 Total 162.68
314291 Total: 162.68
JCRS5011 - Jones Coffee Roasters Total: 162.68
JSSEKLEY - Kley, Jessie
314292 04/20/2022
Inv 119854
Line Item Date Line Item Description
03/22/2022 Refunable deposit for War Memorial Building for March 12,2022. 522.00 Inv 119854 Total 522.00
314292 Total: 522.00
JSSEKLEY - Kley, Jessie Total: 522.00
LIFE822 - Life-Assist Inc.
314293 04/20/2022
Inv 1191056
Line Item Date Line Item Description
03/25/2022 Medical Supplies Fire Dept. 1,442.65
AP-Check Detail (4/13/2022 - 6:00 PM) Page 21
12 - 38
Check Number Check Date Amount
Inv 1191056 Total 1,442.65
314293 Total: 1,442.65
LIFE822 - Life-Assist Inc. Total: 1,442.65
MGMTPRTN - Management Partners Inc.
314294 04/20/2022
Inv INV10350
Line Item Date Line Item Description
03/31/2022 Finance Department Policy and Procedures Manual 13,759.20 03/31/2022 Finance Department Policy and Procedures Manual 4,365.90 03/31/2022 Finance Department Policy and Procedures Manual 774.90 Inv INV10350 Total 18,900.00
314294 Total: 18,900.00
MGMTPRTN - Management Partners Inc. Total: 18,900.00
MERN1011 - Manny's Rentals & Catering
314295 04/20/2022
Inv 000445
Line Item Date Line Item Description
03/29/2022 Rental of tables & linens for 4/7/22 Volunteer event 293.57 Inv 000445 Total 293.57
314295 Total: 293.57
MERN1011 - Manny's Rentals & Catering Total: 293.57
MER2145 - Merit Oil Company
314296 04/20/2022
Inv 702358
Line Item Date Line Item Description
03/24/2022 Fuel for City Departments: 1,286 Gallons of Unleaded Fuel 7,105.13 Inv 702358 Total 7,105.13
Inv 702360
Line Item Date Line Item Description
03/30/2022 Fuel for Public Works Yard Fueling Station-Delivered 3/30/2022 8,287.48 Inv 702360 Total 8,287.48
AP-Check Detail (4/13/2022 - 6:00 PM) Page 22
12 - 39
Check Number Check Date Amount
314296 Total: 15,392.61
MER2145 - Merit Oil Company Total: 15,392.61
MWSI2029 - Multi W. Systems Inc.
314297 04/20/2022
Inv 32130885
Line Item Date Line Item Description
07/19/2021 Preventative Maint. Of Sewer Lift Station at 1055 Lohman Lane 350.00 Inv 32130885 Total 350.00
314297 Total: 350.00
MWSI2029 - Multi W. Systems Inc. Total: 350.00
NCRS6711 - National Construction Rentals
314298 04/20/2022
Inv 6481449
Line Item Date Line Item Description
04/05/2022 Emergency Chain Link Fence Installation at Arroyo Seco 1,599.18 Inv 6481449 Total 1,599.18
314298 Total: 1,599.18
NCRS6711 - National Construction Rentals Total: 1,599.18 NRMC6118 - National Ready Mix Concrete Sales, LLC
314299 04/20/2022
Inv 811105
Line Item Date Line Item Description
02/16/2022 Slurry to backfull main breakrepari-Warwick Pl. 462.51 Inv 811105 Total 462.51
314299 Total: 462.51
NRMC6118 - National Ready Mix Concrete Sales, LLC Total: 462.51 VIOLETNA - Nava, Violeta
314300 04/20/2022
Inv 050
Line Item Date Line Item Description
03/31/2022 Closed Water Account Refund 200.00
03/31/2022 Closed Water Account Refund 273.37
AP-Check Detail (4/13/2022 - 6:00 PM) Page 23
12 - 40
Check Number Check Date Amount
03/31/2022 Closed Water Account Refund 714.14
03/31/2022 Closed Water Account Refund 4.04
03/31/2022 Closed Water Account Refund 46.78
03/31/2022 Closed Water Account Refund 12.25
Inv 050 Total 1,250.58
314300 Total: 1,250.58
VIOLETNA - Nava, Violeta Total: 1,250.58
OLNP8010 - Outlook Newspapers Group
314301 04/20/2022
Inv 72972
Line Item Date Line Item Description
07/31/2021 SP Review-public notices for Leaf Blowers - 07/02/2021 660.00 Inv 72972 Total 660.00
Inv 73237
Line Item Date Line Item Description
08/31/2021 SP Review-public notices for Leaf Blowers - 08/20/2021 912.00 Inv 73237 Total 912.00
Inv 73480
Line Item Date Line Item Description
10/21/2021 SP Review-public notices for ordinance 2357 - 09/17/2021 2,688.00 Inv 73480 Total 2,688.00
Inv 73743
Line Item Date Line Item Description
10/31/2021 SP Review-public notices for water mgmt. plan 10/08/2021 696.00 Inv 73743 Total 696.00
Inv 73744
Line Item Date Line Item Description
10/31/2021 SP Review-public notices for organic waste disposal 10/29/2021 720.00 Inv 73744 Total 720.00
Inv 74259
Line Item Date Line Item Description
12/31/2021 SP Review-public notices for organic waste disposal 12/10/2021 756.00 Inv 74259 Total 756.00
314301 Total: 6,432.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 24
12 - 41
Check Number Check Date Amount
OLNP8010 - Outlook Newspapers Group Total: 6,432.00
PMHE6116 - Pape Material Handling Exchange
314302 04/20/2022
Inv 63030793
Line Item Date Line Item Description
03/17/2022 Quarterly Maintenance for John Deere Unit 614.87 Inv 63030793 Total 614.87
314302 Total: 614.87
PMHE6116 - Pape Material Handling Exchange Total: 614.87 PWP4465 - Pasadena Water & Power
314303 04/20/2022
Inv 80176-1 - 03/22
Line Item Date Line Item Description
03/21/2022 City of Pasadena water purchase Acct# 80176-1--Jan 2022 2,709.13 Inv 80176-1 - 03/22 Total 2,709.13
314303 Total: 2,709.13
PWP4465 - Pasadena Water & Power Total: 2,709.13
PDI417 - Plumbers Depot Inc.
314304 04/20/2022
Inv PD-50590
Line Item Date Line Item Description
03/17/2022 Sewer Division-Lateral Video Camera for 4-6 Inch Sewer Lines 13,282.35 Inv PD-50590 Total 13,282.35
314304 Total: 13,282.35
PDI417 - Plumbers Depot Inc. Total: 13,282.35
POSU8132 - Prudential Overall Supply
0 04/20/2022
Inv 52554770
Line Item Date Line Item Description
02/08/2022 Scraper Mat Cleaning Services Facilities Maint.Yard 2/8/2022 3.87 02/08/2022 Scraper Mat Cleaning Services Street Lighting Yard 2/8/2022 3.87 02/08/2022 Scraper Mat Cleaning Services Street Division Yard 2/8/2022 3.87 02/08/2022 Scraper Mat Cleaning Services Street Trees Yard 2/8/2022 3.87 AP-Check Detail (4/13/2022 - 6:00 PM) Page 25
12 - 42
Check Number Check Date Amount
02/08/2022 Scraper Mat Cleaning Services Sewer Division Yard 2/8/2022 3.87 Inv 52554770 Total 19.35
Inv 52554771
Line Item Date Line Item Description
02/08/2022 Uniform Cleaning Services Sewer Division Yard 2/8/2022 9.30 02/08/2022 Uniform Cleaning Services Facility Division Yard 2/8/2022 14.03 02/08/2022 Uniform Cleaning Services Street Maintenance Yard 2/8/2022 23.48 02/08/2022 Uniform Cleaning Servicess Street Tree Maint.Yard 2/8/2022 9.30 02/08/2022 Uniform Cleaning Services Street Lighting Yard 2/8/2022 11.10 Inv 52554771 Total 67.21
Inv 52554772
Line Item Date Line Item Description
02/08/2022 Uniform Cleaning Services Water Distribution 2/8/2022 34.69 02/08/2022 Uniform Cleaning Services Water Production 2/8/2022 26.55 Inv 52554772 Total 61.24
Inv 52554773
Line Item Date Line Item Description
02/08/2022 Scraper Mat Cleaning Services Water Production 2/8/2022 6.24 02/08/2022 Scraper Mat Cleaning Services Water Distribution 2/8/2022 6.23 Inv 52554773 Total 12.47
Inv 52556788
Line Item Date Line Item Description
02/15/2022 Scraper Mat Cleaning Services Street Trees Yard 2/15/2022 3.87 02/15/2022 Scraper Mat Cleaning Services Street Division Yard 2/15/2022 3.87 02/15/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 2/15/2022 3.87 02/15/2022 Scraper Mat Cleaning Services Street Lighting Yard 2/15/2022 3.87 02/15/2022 Scraper Mat Cleaning Services Sewer Division Yard 2/15/2022 3.87 Inv 52556788 Total 19.35
Inv 52556789
Line Item Date Line Item Description
02/15/2022 Uniform Cleaning Servicess Street Tree Maint.Yard 2/15/2022 9.30 02/15/2022 Uniform Cleaning Services Street Lighting Yard 2/15/2022 11.10 02/15/2022 Uniform Cleaning Services Street Maintenance Yard 2/15/2022 23.48 02/15/2022 Uniform Cleaning Services Facility Division Yard 2/15/2022 14.03 02/15/2022 Uniform Cleaning Services Sewer Division Yard 2/15/2022 9.30 Inv 52556789 Total 67.21
Inv 52556790
Line Item Date Line Item Description
02/15/2022 Uniform Cleaning Services Water Distribution 2/15/2022 34.69 02/15/2022 Uniform Cleaning Services Water Production 2/15/2022 26.55 AP-Check Detail (4/13/2022 - 6:00 PM) Page 26
12 - 43
Check Number Check Date Amount
Inv 52556790 Total 61.24
Inv 52556791
Line Item Date Line Item Description
02/15/2022 Scraper Mat Cleaning Services Water Production 2/15/2022 6.24 02/15/2022 Scraper Mat Cleaning Services Water Distribution 2/15/2022 6.23 Inv 52556791 Total 12.47
Inv 52558788
Line Item Date Line Item Description
02/22/2022 Scraper Mat Cleaning Services Street Lighting Yard 2/22/2022 3.87 02/22/2022 Scraper Mat Cleaning Services Street Trees Yard 2/22/2022 3.87 02/22/2022 Scraper Mat Cleaning Services Street Division Yard 2/22/2022 3.87 02/22/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 2/22/2022 3.87 02/22/2022 Scraper Mat Cleaning Services Sewer Division Yard 2/22/2022 3.87 Inv 52558788 Total 19.35
Inv 52558789
Line Item Date Line Item Description
02/22/2002 Uniform Cleaning Services Street Maintenance Yard 2/22/2022 23.48 02/22/2022 Uniform Cleaning Services Facility Division Yard 2/22/2022 14.03 02/22/2022 Uniform Cleaning Services Sewer Division Yard 2/22/2022 9.30 02/22/2022 Uniform Cleaning Servicess Street Tree Maint. Yard 2/22/2022 9.30 02/22/2022 Uniform Cleaning Services Street Lighting Yard 2/22/2022 11.10 Inv 52558789 Total 67.21
Inv 52558790
Line Item Date Line Item Description
02/22/2022 Uniform Cleaning Services Water Production 2/22/2022 26.55 02/22/2022 Uniform Cleaning Services Water Distribution 2/22/2022 34.69 Inv 52558790 Total 61.24
Inv 52558791
Line Item Date Line Item Description
02/22/2022 Scraper Mat Cleaning Services Water Distribution 2/22/2022 6.23 02/22/2022 Scraper Mat Cleaning Services Water Production 2/22/2022 6.24 Inv 52558791 Total 12.47
Inv 52560811
Line Item Date Line Item Description
03/01/2022 Scraper Mat Cleaning Services Street Trees Yard 3/1/2022 3.87 03/01/2022 Scraper Mat Cleaning Services Street Lighting Yard 3/1/2022 3.87 03/01/2022 Scraper Mat Cleaning Services Sewer Division Yard 3/1/2022 3.87 03/01/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 3/1/2022 3.87 03/01/2022 Scraper Mat Cleaning Services Street Division Yard 3/1/2022 3.87 Inv 52560811 Total 19.35
AP-Check Detail (4/13/2022 - 6:00 PM) Page 27
12 - 44
Check Number Check Date Amount
Inv 52560812
Line Item Date Line Item Description
03/01/2022 Uniform Cleaning Services Street Lighting Yard 3/1/2022 11.10 03/01/2022 Uniform Cleaning Services Facility Division Yard 3/1/2022 14.03 03/01/2022 Uniform Cleaning Services Street Maintenance Yard 3/1/2022 23.48 03/01/2022 Uniform Cleaning Services Sewer Division Yard 3/1/2022 9.30 03/01/2022 Uniform Cleaning Servicess Street Tree Maint. Yard 3/1/2022 9.30 Inv 52560812 Total 67.21
Inv 52560813
Line Item Date Line Item Description
03/01/2022 Uniform Cleaning Services Water Distribution 3/1/2022 34.69 03/01/2022 Uniform Cleaning Services Water Production 3/1/2022 26.55 Inv 52560813 Total 61.24
Inv 52560814
Line Item Date Line Item Description
03/01/2022 Scraper Mat Cleaning Services Water Distribution 3/1/2022 6.23 03/01/2022 Scraper Mat Cleaning Services Water Production 3/1/2022 6.24 Inv 52560814 Total 12.47
Inv 52562853
Line Item Date Line Item Description
03/08/2022 Scraper Mat Cleaning Services Street Lighting Yard 3/8/2022 3.87 03/08/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 3/8/2022 3.87 03/08/2022 Scraper Mat Cleaning Services Street Division Yard 3/8/2022 3.87 03/08/2022 Scraper Mat Cleaning Services Sewer Division Yard 3/8/2022 3.87 03/08/2022 Scraper Mat Cleaning Services Street Trees Yard 3/8/2022 3.87 Inv 52562853 Total 19.35
Inv 52562854
Line Item Date Line Item Description
03/08/2022 Uniform Cleaning Services Street Maintenance Yard 3/8/2022 23.48 03/08/2022 Uniform Cleaning Services Sewer Division Yard 3/8/2022 9.30 03/08/2022 Uniform Cleaning Services Street Lighting Yard 3/8/2022 11.10 03/08/2022 Uniform Cleaning Servicess Street Tree Maint. Yard 3/8/2022 9.30 03/08/2022 Uniform Cleaning Services Facility Division Yard 3/8/2022 14.03 Inv 52562854 Total 67.21
Inv 52562855
Line Item Date Line Item Description
03/08/2022 Uniform Cleaning Services Water Distribution 3/8/2022 34.69 03/08/2022 Uniform Cleaning Services Water Production 3/8/2022 26.55 Inv 52562855 Total 61.24
Inv 52562856
Line Item Date Line Item Description
AP-Check Detail (4/13/2022 - 6:00 PM) Page 28
12 - 45
Check Number Check Date Amount
03/08/2022 Scraper Mat Cleaning Services Water Distribution 3/8/2022 6.23 03/08/2022 Scraper Mat Cleaning Services Water Production 3/8/2022 6.24 Inv 52562856 Total 12.47
Inv 52564870
Line Item Date Line Item Description
03/15/2022 Scraper Mat Cleaning Services Sewer Division 3/15/2022 3.87 03/15/2022 Scraper Mat Cleaning Services Street Trees 3/15/2022 3.87 03/15/2022 Scraper Mat Cleaning Services Street Division Yard 3/15/2022 3.87 03/15/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 3/15/2022 3.87 03/15/2022 Scraper Mat Cleaning Services Street Lighting Yard 3/15/2022 3.87 Inv 52564870 Total 19.35
Inv 52564871
Line Item Date Line Item Description
03/15/2022 Uniform Cleaning Services Street Lighting Yard 3/15/2022 11.10 03/15/2022 Uniform Cleaning Services Facility Division Yard 3/15/2022 14.03 03/15/2022 Uniform Cleaning Services Sewer Division Yard 3/15/2022 9.30 03/15/2022 Uniform Cleaning Services Street Maintenance Yard 3/15/2022 23.48 03/15/2022 Uniform Cleaning Servicess Street Tree Maint. Yard 3/15/2022 9.30 Inv 52564871 Total 67.21
Inv 52564872
Line Item Date Line Item Description
03/15/2022 Uniform Cleaning Services Water Production 3/15/2022 26.55 03/15/2022 Uniform Cleaning Services Water Distribution 3/15/2022 34.69 Inv 52564872 Total 61.24
Inv 52564873
Line Item Date Line Item Description
03/15/2022 Scraper Mat Cleaning Services Water Production 3/15/2022 6.24 03/15/2022 Scraper Mat Cleaning Services Water Distribution 3/15/2022 6.23 Inv 52564873 Total 12.47
Inv 52566861
Line Item Date Line Item Description
03/22/2022 Scraper Mat Cleaning Services Street Lighting Yard 3/22/2022 3.87 03/22/2022 Scraper Mat Cleaning Services Facilities Maint. Yard 3/22/2022 3.87 03/22/2022 Scraper Mat Cleaning Services Street Division Yard 3/22/2022 3.87 03/22/2022 Scraper Mat Cleaning Services Street Trees 3/22/2022 3.87 03/22/2022 Scraper Mat Cleaning Services Sewer Division 3/22/2022 3.87 Inv 52566861 Total 19.35
Inv 52566862
Line Item Date Line Item Description
03/22/2022 Uniform Cleaning Services Sewer Division Yard 3/22/2022 9.30 03/22/2022 Uniform Cleaning Services Facility Division Yard 3/22/2022 14.03 AP-Check Detail (4/13/2022 - 6:00 PM) Page 29
12 - 46
Check Number Check Date Amount
03/22/2022 Uniform Cleaning Services Street Maintenance Yard 3/22/2022 23.48 03/22/2022 Uniform Cleaning Servicess Street Tree Maint. Yard 3/22/2022 9.30 03/22/2022 Uniform Cleaning Services Street Lighting Yard 3/22/2022 11.10 Inv 52566862 Total 67.21
Inv 52566863
Line Item Date Line Item Description
03/22/2022 Uniform Cleaning Services Water Production 3/22/2022 26.55 03/22/2022 Uniform Cleaning Services Water Distribution 3/22/2022 34.69 Inv 52566863 Total 61.24
Inv 52566864
Line Item Date Line Item Description
03/22/2022 Scraper Mat Cleaning Services Water Production 6.24 03/22/2022 Scraper Mat Cleaning Services Water Distribution 3/22/2022 6.23 Inv 52566864 Total 12.47
0 Total: 1,121.89
POSU8132 - Prudential Overall Supply Total: 1,121.89
RED8995 - Red Wing Business Advantage Account
0 04/20/2022
Inv 989-1-60349
Line Item Date Line Item Description
03/18/2022 Public Works Footware Voucher Program-Water Div. Edgar V. 250.00 Inv 989-1-60349 Total 250.00
0 Total: 250.00
RED8995 - Red Wing Business Advantage Account Total: 250.00 RTPC5500 - Regional TAP Service Center
314305 04/20/2022
Inv 6015822
Line Item Date Line Item Description
04/04/2022 Metro 30 Day Senior Bus Pass subsidy payment (Feb) 300.00 Inv 6015822 Total 300.00
314305 Total: 300.00
RTPC5500 - Regional TAP Service Center Total: 300.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 30
12 - 47
Check Number Check Date Amount
ROBRECSF - Robertson Industries, Inc.
314306 04/20/2022
Inv PJI-012042
Line Item Date Line Item Description
07/13/2021 Supply and Install Engineering Wood Fibers at Arroyo Park Playgr 3,880.00 Inv PJI-012042 Total 3,880.00
314306 Total: 3,880.00
ROBRECSF - Robertson Industries, Inc. Total: 3,880.00
RMSF8025 - Routematch Software LLC
0 04/20/2022
Inv 7142
Line Item Date Line Item Description
04/04/2022 Technical Support of Dial-a-Ride Data Management System 2,800.00 Inv 7142 Total 2,800.00
0 Total: 2,800.00
RMSF8025 - Routematch Software LLC Total: 2,800.00
SSW8031 - S & S Worldwide, Inc.
314307 04/20/2022
Inv SO101614907
Line Item Date Line Item Description
04/04/2022 Camp Med games and supplies. 475.25
Inv SO101614907 Total 475.25
314307 Total: 475.25
SSW8031 - S & S Worldwide, Inc. Total: 475.25
ARSL5270 - Salas, Armando
314308 04/20/2022
Inv Acct # XX358
Line Item Date Line Item Description
12/20/2021 Water Rebate No.DI1221-01,NT1221-01, DT1221-01 900.00 Inv Acct # XX358 Total 900.00
314308 Total: 900.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 31
12 - 48
Check Number Check Date Amount
ARSL5270 - Salas, Armando Total: 900.00
SGVMC111 - San Gabriel Valley Medical Center
314309 04/20/2022
Inv 885089
Line Item Date Line Item Description
04/04/2022 Blood Draw 48.00
Inv 885089 Total 48.00
Inv 885132
Line Item Date Line Item Description
04/04/2022 Blood Draw 48.00
Inv 885132 Total 48.00
Inv 885201
Line Item Date Line Item Description
04/04/2022 Blood Draw 48.00
Inv 885201 Total 48.00
314309 Total: 144.00
SGVMC111 - San Gabriel Valley Medical Center Total: 144.00 SAN4958 - San Marino Security System
314310 04/20/2022
Inv 31960
Line Item Date Line Item Description
04/01/2022 Monitoring Services for Water Div. Facilitites 4/1/22-6/30/22 702.00 Inv 31960 Total 702.00
314310 Total: 702.00
SAN4958 - San Marino Security System Total: 702.00
SATPSTRE - SatellitePhoneStore.com
314311 04/20/2022
Inv 24155-2285
Line Item Date Line Item Description
03/27/2022 Satellite Phone Card for EOC: Annual Refill (3) 3,044.64 Inv 24155-2285 Total 3,044.64
314311 Total: 3,044.64
AP-Check Detail (4/13/2022 - 6:00 PM) Page 32
12 - 49
Check Number Check Date Amount
SATPSTRE - SatellitePhoneStore.com Total: 3,044.64
SCAT6710 - Scott's Automotive
314312 04/20/2022
Inv 16882
Line Item Date Line Item Description
03/21/2022 Repair to PW Engineerint Truck: Thermostat Housing 303.15 Inv 16882 Total 303.15
Inv 16886
Line Item Date Line Item Description
03/22/2022 Oil change for unit #1405 86.63
Inv 16886 Total 86.63
Inv 16890
Line Item Date Line Item Description
03/24/2022 Replace wire connector for blower unit #1405 137.55 Inv 16890 Total 137.55
Inv 16898
Line Item Date Line Item Description
03/28/2022 Replace resistor connector unit #1405 171.66 Inv 16898 Total 171.66
314312 Total: 698.99
SCAT6710 - Scott's Automotive Total: 698.99
TMTSEARG - Searight, Timothy
314313 04/20/2022
Inv 120142
Line Item Date Line Item Description
04/05/2022 Class cancelled due to low enrollement per instructor's request. 180.00 Inv 120142 Total 180.00
314313 Total: 180.00
TMTSEARG - Searight, Timothy Total: 180.00
ANTFRGLL - Self, Anthony W.
314314 04/20/2022
AP-Check Detail (4/13/2022 - 6:00 PM) Page 33
12 - 50
Check Number Check Date Amount
Inv 11670
Line Item Date Line Item Description
04/06/2022 Mission Statement Frame 375.84
Inv 11670 Total 375.84
314314 Total: 375.84
ANTFRGLL - Self, Anthony W. Total: 375.84
SHO7777 - Showcases
0 04/20/2022
Inv 322722
Line Item Date Line Item Description
02/15/2022 DVD cases 106.65
Inv 322722 Total 106.65
Inv 322977
Line Item Date Line Item Description
03/16/2022 Poly CD cases, binder albums, CD pages 424.73 Inv 322977 Total 424.73
Inv 323037
Line Item Date Line Item Description
03/22/2022 DVD cases 243.54
Inv 323037 Total 243.54
0 Total: 774.92
SHO7777 - Showcases Total: 774.92
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 04/20/2022
Inv 7950
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Functional Fitness March 576.00 Inv 7950 Total 576.00
Inv 7951
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Functional Fitness March Mon Only 32.00 Inv 7951 Total 32.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 34
12 - 51
Check Number Check Date Amount
Inv 7952
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Functional Fitness March Fri Only 60.00 Inv 7952 Total 60.00
Inv 8156
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Functional Fitness March Walk In 204.00 Inv 8156 Total 204.00
0 Total: 872.00
WLST8267 - Shuttic, William Total: 872.00
SCOT8300 - So Cal Office Technologies
314315 04/20/2022
Inv IN2522112
Line Item Date Line Item Description
03/31/2022 Printer waste container freight 33.08
Inv IN2522112 Total 33.08
Inv IN2530551
Line Item Date Line Item Description
03/14/2022 Waste Bottle 33.08
Inv IN2530551 Total 33.08
314315 Total: 66.16
SCOT8300 - So Cal Office Technologies Total: 66.16
SCMM6116 - SoCal Mobile Maintenance
314316 04/20/2022
Inv 20201
Line Item Date Line Item Description
01/28/2022 CNG tank certification 250.00
Inv 20201 Total 250.00
314316 Total: 250.00
SCMM6116 - SoCal Mobile Maintenance Total: 250.00
CHA3010 - SPCC Corporation
AP-Check Detail (4/13/2022 - 6:00 PM) Page 35
12 - 52
Check Number Check Date Amount
0 04/20/2022
Inv 8045
Line Item Date Line Item Description
01/13/2022 SP Chamber of Commerce BIT FY21-22 Payment 4/4 21,100.00 Inv 8045 Total 21,100.00
0 Total: 21,100.00
CHA3010 - SPCC Corporation Total: 21,100.00
STA5219 - Staples Business Advantage
0 04/20/2022
Inv 3489971272
Line Item Date Line Item Description
10/14/2021 Engineering Division Supplies 61.98
Inv 3489971272 Total 61.98
Inv 3490942052
Line Item Date Line Item Description
10/27/2021 Engineering Division Supplies 63.69
Inv 3490942052 Total 63.69
Inv 3491033425
Line Item Date Line Item Description
10/28/2021 Engineering Division Supplies 17.57
Inv 3491033425 Total 17.57
Inv 3494788698
Line Item Date Line Item Description
12/09/2021 Engineering Division Supplies 63.93
Inv 3494788698 Total 63.93
Inv 3503196050
Line Item Date Line Item Description
03/23/2022 bookcase 126.78
Inv 3503196050 Total 126.78
Inv 3503263365
Line Item Date Line Item Description
03/24/2022 Finance Department Supplies 107.19
Inv 3503263365 Total 107.19
AP-Check Detail (4/13/2022 - 6:00 PM) Page 36
12 - 53
Check Number Check Date Amount
Inv 3503554183
Line Item Date Line Item Description
03/26/2022 canned air, yellow sharpies, seat cushion 59.06 Inv 3503554183 Total 59.06
Inv 3503554184
Line Item Date Line Item Description
03/26/2022 stamp daters 13.84
Inv 3503554184 Total 13.84
Inv 3503554185
Line Item Date Line Item Description
03/26/2022 Public Works Dep.-Sewer Admin Supplies 109.15 Inv 3503554185 Total 109.15
Inv 3503705304
Line Item Date Line Item Description
04/04/2022 PD Office Supplies 448.48
Inv 3503705304 Total 448.48
Inv 3503705305
Line Item Date Line Item Description
04/04/2022 PD Office Supplies 16.78
Inv 3503705305 Total 16.78
Inv 3504166337
Line Item Date Line Item Description
04/04/2022 PD Office Supplies 681.72
Inv 3504166337 Total 681.72
Inv 8065594226
Line Item Date Line Item Description
03/17/2022 PAPER, TONER, CARTRIDGE, ENVELOPES 251.50
Inv 8065594226 Total 251.50
0 Total: 2,021.67
STA5219 - Staples Business Advantage Total: 2,021.67
SWOR8032 - Swords Fencing Studio
314317 04/20/2022
Inv 7963
Line Item Date Line Item Description
AP-Check Detail (4/13/2022 - 6:00 PM) Page 37
12 - 54
Check Number Check Date Amount
04/06/2022 Contract Class Instructor Fencing Beginners: 03/01-04/19/22 576.00 Inv 7963 Total 576.00
314317 Total: 576.00
SWOR8032 - Swords Fencing Studio Total: 576.00
TAHZ8267 - Tahmizian, Jivan
314318 04/20/2022
Inv 7971
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Individual Piano 583.05 Inv 7971 Total 583.05
314318 Total: 583.05
TAHZ8267 - Tahmizian, Jivan Total: 583.05
LEBE8032 - The Skateside, LLC
314319 04/20/2022
Inv 8043
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Beginner 522.90
Inv 8043 Total 522.90
Inv 8046
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Intermediate 522.90 Inv 8046 Total 522.90
Inv 8052
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor Spring Camp 2,298.10 Inv 8052 Total 2,298.10
Inv 8053
Line Item Date Line Item Description
04/06/2022 Contract Class Instructor After School 1,396.50 Inv 8053 Total 1,396.50
314319 Total: 4,740.40
AP-Check Detail (4/13/2022 - 6:00 PM) Page 38
12 - 55
Check Number Check Date Amount
LEBE8032 - The Skateside, LLC Total: 4,740.40
URBP8035 - The Urban Pet
314320 04/20/2022
Inv 220000759957
Line Item Date Line Item Description
04/04/2022 Dog food for K9 Lisu 3/3/22 159.98
Inv 220000759957 Total 159.98
314320 Total: 159.98
URBP8035 - The Urban Pet Total: 159.98
TIM4011 - Time Warner Cable
314321 04/20/2022
Inv 0029763032722
Line Item Date Line Item Description
03/27/2022 AN 8448 20 899 0029763 Service (03-16-22/04-15-22) 295.60 Inv 0029763032722 Total 295.60
Inv 0052005032622
Line Item Date Line Item Description
03/26/2022 AN 8448 20 899 0052005 Service (03-11-22/04-10-22) 3,477.78 Inv 0052005032622 Total 3,477.78
Inv 0251967032222
Line Item Date Line Item Description
03/22/2022 AN 8448 30 008 0251967 Service (03-22-22/04-21-22) 233.35 Inv 0251967032222 Total 233.35
314321 Total: 4,006.73
TIM4011 - Time Warner Cable Total: 4,006.73
TIMMDAGR - Times Media Group-CA
314322 04/20/2022
Inv 00009145
Line Item Date Line Item Description
09/30/2021 Leaf Blower Ordinance publication 9/16/21-Pas. Weekly 381.04 Inv 00009145 Total 381.04
314322 Total: 381.04
AP-Check Detail (4/13/2022 - 6:00 PM) Page 39
12 - 56
Check Number Check Date Amount
TIMMDAGR - Times Media Group-CA Total: 381.04
TRE9241 - Trench Shoring
314323 04/20/2022
Inv RI20174210
Line Item Date Line Item Description
03/24/2022 Emergency K Rail at Arroyo Seco & Boom Truck 870.00 Inv RI20174210 Total 870.00
314323 Total: 870.00
TRE9241 - Trench Shoring Total: 870.00
TSA8011 - Tsai Fong Books Inc
314324 04/20/2022
Inv 12146
Line Item Date Line Item Description
03/30/2022 Books/DVDs/CDs 428.04
Inv 12146 Total 428.04
314324 Total: 428.04
TSA8011 - Tsai Fong Books Inc Total: 428.04
UCL6115 - UC Regents
314325 04/20/2022
Inv 3013-122
Line Item Date Line Item Description
04/01/2022 Continuing Education and Certification for Fire Dept.; APRIL 202 2,215.02 Inv 3013-122 Total 2,215.02
314325 Total: 2,215.02
UCL6115 - UC Regents Total: 2,215.02
ULRI2994 - Ulrich, Clarence
314326 04/20/2022
Inv SP-0001
Line Item Date Line Item Description
03/17/2022 Mother's Day Entertainment 300.00
Inv SP-0001 Total 300.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 40
12 - 57
Check Number Check Date Amount
314326 Total: 300.00
ULRI2994 - Ulrich, Clarence Total: 300.00
UND6710 - Underground Service Alert/SC
314327 04/20/2022
Inv 1120210694
Line Item Date Line Item Description
12/04/2021 Utility Underground Service Alert 214.60
Inv 1120210694 Total 214.60
Inv 1220210690
Line Item Date Line Item Description
01/01/2022 Utility Underground Service Alert 138.70
Inv 1220210690 Total 138.70
314327 Total: 353.30
UND6710 - Underground Service Alert/SC Total: 353.30
POR4707 - United Site Services, Inc.
314328 04/20/2022
Inv 114-12955808
Line Item Date Line Item Description
04/04/2022 Skate Park Portable Toilet Services. 367.86
Inv 114-12955808 Total 367.86
314328 Total: 367.86
POR4707 - United Site Services, Inc. Total: 367.86
UPP7789 - Upper San Gabriel Valley MWD
314329 04/20/2022
Inv 2/2-22
Line Item Date Line Item Description
03/15/2022 Water Purchased from MWD at February 2022 1,997.22 Inv 2/2-22 Total 1,997.22
Inv SoPas-10.06.21
Line Item Date Line Item Description
10/06/2021 Water conservation rebate co-funding for 4/1/2021 - 6/30/2021. 5,301.98 Inv SoPas-10.06.21 Total 5,301.98
AP-Check Detail (4/13/2022 - 6:00 PM) Page 41
12 - 58
Check Number Check Date Amount
314329 Total: 7,299.20
UPP7789 - Upper San Gabriel Valley MWD Total: 7,299.20
PTUZ2920 - Urzua, Patricia
314330 04/20/2022
Inv 119855
Line Item Date Line Item Description
03/22/2022 Refunable deposit for Eddie Park House for 03/19/2022. 261.00 Inv 119855 Total 261.00
314330 Total: 261.00
PTUZ2920 - Urzua, Patricia Total: 261.00
LUVA8110 - Vazquez, Luis
314331 04/20/2022
Inv JA120721-1
Line Item Date Line Item Description
12/07/2021 PARAMEDIC REFRESHER VILT F5 (60 HRS); 01/21/22-01/23/22 355.50 Inv JA120721-1 Total 355.50
Inv NATL REGISTRY
Line Item Date Line Item Description
03/18/2022 NATIONAL REGISTRY OF EMT LISTING 03/18/2022 32.00 Inv NATL REGISTRY Total 32.00
314331 Total: 387.50
LUVA8110 - Vazquez, Luis Total: 387.50
VEBU3010 - Verizon Business Services
314332 04/20/2022
Inv 72146862
Line Item Date Line Item Description
03/20/2022 AN SV646189 Service through 02/28/2022 7.64
Inv 72146862 Total 7.64
314332 Total: 7.64
VEBU3010 - Verizon Business Services Total: 7.64
AP-Check Detail (4/13/2022 - 6:00 PM) Page 42
12 - 59
Check Number Check Date Amount
VERW6711 - Verizon Wireless
314333 04/20/2022
Inv 9902079465
Line Item Date Line Item Description
03/17/2022 AN 842311063-0002 Service (02/18/22-03/17/22) 725.43 Inv 9902079465 Total 725.43
Inv 9902565022
Line Item Date Line Item Description
03/23/2022 AN 571839627-0001 Service (02/24/22-03/23/22) 16.03 Inv 9902565022 Total 16.03
Inv 9902767130
Line Item Date Line Item Description
03/26/2022 AN 270619951-0004 Service (02/27/22-03/26/22) 508.96 Inv 9902767130 Total 508.96
314333 Total: 1,250.42
VERW6711 - Verizon Wireless Total: 1,250.42
VESTREIN - Vestre Inc.
314334 04/20/2022
Inv U1314
Line Item Date
12/28/2021 32,467.50
12/28/2021 90,032.50
Line Item Description
Prefabricated Parklet and pieces of furniture
Prefabricated Parklet and Pieces of furniture: Metro
Grant
Inv U1314 Total 122,500.00
314334 Total: 122,500.00
VESTREIN - Vestre Inc. Total: 122,500.00
VEWI8020 - Vision Electric Wholesale Inc.
0 04/20/2022
Inv 44861
Line Item Date Line Item Description
03/04/2022 Electrical Lighting Supplies-Recepticles & Light bulb purchase 292.10 Inv 44861 Total 292.10
Inv 44864
Line Item Date Line Item Description
03/04/2022 Electrical Lighting Supplies-light bulb purchases 99.23 AP-Check Detail (4/13/2022 - 6:00 PM) Page 43
12 - 60
Check Number Check Date Amount
Inv 44864 Total 99.23
Inv 44928
Line Item Date Line Item Description
03/14/2022 Electrical Lighting Hardware-Light Bulb Replacement 281.19 Inv 44928 Total 281.19
0 Total: 672.52
VEWI8020 - Vision Electric Wholesale Inc. Total: 672.52 VUL6601 - Vulcan Materials Company
0 04/20/2022
Inv 73163652
Line Item Date Line Item Description
01/05/2022 Sand for Trench Backfill-Water Division 965.06 Inv 73163652 Total 965.06
Inv 73163653
Line Item Date Line Item Description
01/05/2022 Cold Mix asphalt purchase fo backfill-Water Division 1,153.06 Inv 73163653 Total 1,153.06
Inv 73165681
Line Item Date Line Item Description
01/07/2022 Crushed aggregate base purchased for backfill-Water Division 767.44 Inv 73165681 Total 767.44
Inv 73179240
Line Item Date Line Item Description
01/24/2022 Emulsion liquid materials used for citywide road maintenance 909.56 Inv 73179240 Total 909.56
Inv 73234415
Line Item Date Line Item Description
03/24/2022 Street Division Supplies: Stock pile asphalt for Yard storage 1,914.57 Inv 73234415 Total 1,914.57
0 Total: 5,709.69
VUL6601 - Vulcan Materials Company Total: 5,709.69
AP-Check Detail (4/13/2022 - 6:00 PM) Page 44
12 - 61
Check Number Check Date Amount
WAUS6116 - WAUSAU Tile Inc.
314335 04/20/2022
Inv 692864
Line Item Date Line Item Description
12/28/2021 Senora Planters: Metro Grant-Slow Street Program 30,676.61 Inv 692864 Total 30,676.61
314335 Total: 30,676.61
WAUS6116 - WAUSAU Tile Inc. Total: 30,676.61
WECSTFIR - West Coast Fire Sales
314336 04/20/2022
Inv 1860
Line Item Date Line Item Description
03/22/2022 Battery Cover for Fire Department; E81 656.38 Inv 1860 Total 656.38
314336 Total: 656.38
WECSTFIR - West Coast Fire Sales Total: 656.38
PUFG8267 - Wong, Pauline
314337 04/20/2022
Inv 7986
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Int Line Dancing (W) March 126.75 Inv 7986 Total 126.75
Inv 8082
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Senior Line Dancing March Walk IN 116.00 Inv 8082 Total 116.00
Inv 8083
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Senior Line Dancing March 100.00 Inv 8083 Total 100.00
Inv 8159
Line Item Date Line Item Description
04/04/2022 Contract Class Instructor Int Line Dancing (W) March Walk In 104.00 Inv 8159 Total 104.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 45
12 - 62
Check Number Check Date Amount
314337 Total: 446.75
PUFG8267 - Wong, Pauline Total: 446.75
XRXF5010 - Xerox Financial Services
314338 04/20/2022
Inv 3136735
Line Item Date Line Item Description
03/11/2022 AN 010-0061587-001 Service (03/10/22-04/09/22) 1,906.08 Inv 3136735 Total 1,906.08
Inv 3147439
Line Item Date Line Item Description
03/17/2022 AN 010-0061587-002 Service (03/06/22-04/05/22) 275.05 Inv 3147439 Total 275.05
314338 Total: 2,181.13
XRXF5010 - Xerox Financial Services Total: 2,181.13
YTI1023 - Y Tire Complete Auto Repair
314339 04/20/2022
Inv 31895
Line Item Date Line Item Description
03/28/2022 Parks Div.-St.Tree Veh.Unit #636-CNG Fuel Leak/Wiring repairs 3,705.06 Inv 31895 Total 3,705.06
314339 Total: 3,705.06
YTI1023 - Y Tire Complete Auto Repair Total: 3,705.06
STVZKMAN - Zikman, Steve
314340 04/20/2022
Inv C1691-C1692
Line Item Date Line Item Description
04/13/2022 Refund Overnight Parking Permits 256.00
Inv C1691-C1692 Total 256.00
314340 Total: 256.00
STVZKMAN - Zikman, Steve Total: 256.00
AP-Check Detail (4/13/2022 - 6:00 PM) Page 46
12 - 63
Check Number Check Date Amount
Total: 558,255.01
AP-Check Detail (4/13/2022 - 6:00 PM) Page 47
12 - 64
ATTACHMENT 4
Supplemental ACH
Payments
12 - 65
Date Vendor Amount Description
3/31/2022 Amazon / SYNC $1,989.75
Online Payment for City's
Amazon Expenses from
12/13/2021-01/08/2022.
4/5/2022 So Cal Edison $64,321.45 Online Payment for City's So Cal Edison Accounts.
4/12/2022 So Cal Gas $1,632.33 Online Payment for City's So Cal Gas Accounts.

Total: $67,943.53
Supplemental ACH Payment Log
12 - 66
ATTACHMENT 5
Prepaid &Warrant Voids
12 - 67
Accounts Payable
ealvarez
Printed: 04/12/2022 - 8:07AM
User:

Void Check Proof List
Batch: 00001.04.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: SSSS8267 Round Star West, LLC
Check No: 313921 Check Date: 02/16/2022
1,072.50 7736 02/09/2022 Class Instructor: Super Soccer Stars: 12/27/21-12/31/21 No 0 101-8030-8032-8267-000
1,287.00 7763 02/09/2022 Class Instructor: Super Soccer Stars: 12/27/21-12/31/21 No 0 101-8030-8032-8267-000
Check Total: 2,359.50
Check No: 314042 Check Date: 03/02/2022
286.00 7712 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed 2:10-2:55 PM No 0 101-8030-8032-8267-000
214.50 7730 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed 9:10-9:50 No 0 101-8030-8032-8267-000
357.50 7746 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed 3:00-4:00 PM No 0 101-8030-8032-8267-000

71.50 7711 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed 10:45-11:30 AM No 0 101-8030-8032-8267-000
357.50 7747 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed 4:05-5:05 PM No 0 101-8030-8032-8267-000
500.50 7732 02/23/2022 Super Soccer Stars 01/12/22-02/09/22 Wed10-1040AM No 0 101-8030-8032-8267-000
Check Total: 1,787.50
Check No: 314217 Check Date: 04/06/2022
214.50 7781 03/15/2022 Contract Class Instructor Payment (7-10 W) 4:05PM 02/23-03/23/22 No 0 101-8030-8021-8267-000
143.00 7731 03/15/2022 Contract Class Instructor Payment (Parent & Me) 02/23-03/23/22 No 0 101-8030-8021-8267-000
715.00 7709 03/15/2022 Contract Class Instructor Payment (2-3 W) 10 AM - 02/23-03/23/22 No 0 101-8030-8021-8267-000
214.50 7733 03/15/2022 Contract Class Instructor (3-4 W) 10:45 AM 02/23-03/23/22 No 0 AP-Void Check Proof List (4/12/2022 - 8:07 AM) Page 1
12 - 68
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item 101-8030-8021-8267-000
357.50 7734 03/15/2022 Contract Class Instructor Payment (3-4 W) 2:10PM 02/23-03/23/22 No 0 101-8030-8021-8267-000
286.00 7762 03/15/2022 Contract Class Instructor Payment (5-6 W) 3PM 02/23-03/23/22 No 0 101-8030-8021-8267-000
Check Total: 1,930.50
Vendor Total: 6,077.50
Report Total: 6,077.50
AP-Void Check Proof List (4/12/2022 - 8:07 AM) Page 2
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ATTACHMENT 6
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 4/1/2022 Regular
Checks $ 6,772.26
Direct Deposits $ 473,729.72
IRS Payments $ 105,223.17
EDD - State of CA $ 31,663.64
PERS Pension $ 117,255.75
Deferred Comp $ 22,869.54
PERS Health $ 160,909.40
Subtotal: $ 918,423.48
Payroll Date: 4/2/2022 Off-Cycle
Checks $ -
Direct Deposits $ 12,399.01
IRS Payments $ 5,063.76
EDD - State of CA $ 1,435.77
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 18,898.54
Grand Total: $ 937,322.02
12 - 71
13 - 1
13 SP Chamber of Commerce Agreement for Farmers’ Market April 20, 2022

Page 2 of 2 ends

• Address parking signage and maximizing use of parking lots, and to work with the Public Works Department on a revised Parking Plan.
• Address the need for additional restrooms for Market visitors.

The Chamber is agreeable to looking at diversifying the variety and offerings at the Farmers’ Market under this new agreement. Additionally, the previously approved Parking Management Plan is under review in collaboration with the City’s Public Works Department, in an effort to make further improvements to the traffic and parking management of the events. The Chamber continues to oversee the operations and bears the cost of set up, breakdown, and traffic management as it pertains to the weekly Farmers’ Market event. All staffing for the Market and work done to set up and break down is paid for and managed through the Chamber.

The South Pasadena Chamber of Commerce continues operating and managing the Farmers’ Market, and will solicit increased participation from the City’s local businesses.

City staff will also work with the Chamber to host information booths at upcoming events as an opportunity to increase community outreach, share updates on City events and programs, and capture visitor contact information for continued outreach efforts.

In response to the suggestion for additional restroom facilities, the Chamber has monitored the use of facilities and noted no significant increase in need. The Chamber will continue monitoring in the warmer months ahead as visitor numbers are expected to increase, and will notify the City and work on addressing any future issues.

Fiscal Impact
According to the Agreement, the South Pasadena Chamber of Commerce will pay the City a total sum equal to 7% of gross revenues which includes payments made to the Chamber of Commerce by vendors or derived through sponsorships and special events associated with operation of the South Pasadena Farmers’ Market. The 7% of gross revenues includes 5% of gross revenues received by the Chamber of Commerce for the operation of the Market that is due every 15 calendar days after each quarter. The remaining 2% of gross revenues received by the Chamber of Commerce to be placed in the City’s Capital Improvement Account. The net amount received by the City has ranged from $7,000 to $16,000 annually.

Attachments:

1. Revised Farmers’ Market Agreement

2. Staff Report – Farmers’ Market Agreement – City Council Meeting of February 2, 2022

3. Memo - February 2, 2022 Council Meeting
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ATTACHMENT 1
Revised Farmers’ Market Agreement
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150734.1

AGREEMENT FOR OPERATION
OF
SOUTH PASADENA FARMERS’ MARKET
THIS AGREEMENT (“Agreement”) is made this 20th day of April, 2022 by and between the CITY OF SOUTH PASADENA (“City”) and SOUTH PASADENA CHAMBER OF COMMERCE (“Chamber”).

1. CHAMBER'S OBLIGATON. In exchange for the use of the City right-ofway and City’s approval of Chamber’s operation of a farmers’ market in the City, Chamber agrees to hold and supervise the SOUTH PASADENA FARMERS’ MARKET (“Market”) and to perform during the term of this Agreement, the tasks, obligations and services set forth in the body of this agreement and in the “Proposal” attached to and incorporated into this Agreement as Exhibit A (the “Proposal”). In addition, the Chamber will conduct, through the Market, a minimum of five (5) family-oriented events per year including but not limited to holiday themed activities and summer programming. Should there be a conflict between the obligations set forth in the Proposal and those included in the body of this Agreement, the provisions in the body of this Agreement shall take precedence.

2. TERM OF AGREEMENT. This Agreement shall have a term commencing on April 20, 2022 and terminating on June 30, 2027.

3. FAMILIARITY WITH WORK. By execution of this Agreement, Chamber warrants that
(1) The Chamber has successfully operated the Market since June 2010, and
(2) It carefully considered how the Market should be operated, and
(3) It fully understands the difficulties and restrictions attending the operation of the Market under this Agreement, and (4) It has proven it has technical competency and capacity to operate the Market according to all local, state and federal laws.

4. PAYMENT FOR APPROVAL AND USE OF RIGHT-OF-WAY. Chamber shall pay to City a total sum equal to 7% of gross revenues (payments made to the Chamber by vendors or derived through sponsorships and special events associated with the operation of the South Pasadena Farmers’ Market) received by Chamber for the operation of the Market (“Fee”), payable on quarterly basis to City for the use of City right-of-way and approval for the operation of the Market. Said fee shall be payable in two amounts as follows:
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150734.1
a. Chamber shall pay to City a sum equal to 5% of gross revenues received by Chamber for the operation of the Market and the payment shall be due fifteen (15) calendar days after each quarter. b. Chamber shall also pay to City an additional sum equal to 2% of gross revenues received by Chamber for the operation of the Market, to be placed in a “Capital Improvement Fund” commencing with the first quarter of the Agreement. The payment shall also be due fifteen (15) calendar days after each quarter.

5. CAPITAL IMPROVEMENT ACCOUNT. The Chamber shall submit 2% of the revenues derived from the Market as indicated in Section 4(b) herein to the City’s Capital Improvement Account. Said account shall be managed by the City and decisions on how the fund is to be expended shall remain the sole discretion of the City with advisory input from the Chamber.

6. TIME FOR PERFORMANCE. Chamber shall not perform any work under this Agreement until Chamber furnishes proof of insurance as required under Paragraph “9” of this Agreement.

7. DESIGNATED ONSITE MANAGER. Chamber hereby designates Carole Gallegos as the Chamber’s current Onsite Manager, and said Manager shall be responsible for the Market operation and coordination with the City. Market operation shall be actually performed by, or shall be immediately supervised by, the Onsite Manager. Any change in the designated Onsite Manager must be approved by the City Manager of City.

8. HOLD HARMLESS; INDEMNIFICATION. Chamber hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Chamber in the operation of the Market. This provision is not intended to create any cause of action in favor of any third party against Chamber or the City or to enlarge in any way the Chamber’s liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Chamber’s negligent operation hereunder.
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150734.1

9. INSURANCE. Chamber shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit “B” attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 00 01 11 85 or 88 executed by Chamber's insurer and in a form approved by, the City’s City Attorney.

10. LICENSES, PERMITS, AND FEES. Chamber shall obtain a City of South Pasadena Business License and any and all other permits and licenses required for the services to be performed under this Agreement.

11. ASSIGNMENT. This Agreement, the approvals granted by this Agreement and/or the operation of the Market may not be assigned. Any attempt by Chamber to assign this Agreement, the approvals granted by this Agreement and/or the operation of the Market without written approval of City is prohibited and shall be null and void.

12. FARMERS AND VENDORS. Chamber agrees to the following with regard to the Farmers and Vendors that participate in the operation of the Market:
a. The Chamber will assist the City in ensuring that all Farmers and Vendors comply with the City’s business license requirements, retail tax regulations and health code provisions; and
b. The ratio of Farmers (fresh produce and other certified agricultural products) to Vendors (packaged food and hot food) at each Market event shall be a Maximum of 80% Farmers to 20% Vendors, and a minimum of 50% Farmers to 50% Vendors.
c. The Chamber has worked to increase the number of quality farmers and certified producers. The current percentage of booth space occupied by agricultural products is 60%. The Chamber is agreeable to looking at further diversifying the variety and offerings at the Farmers’ Market, as availability of seasons produce and products allow.

The Chamber's payments to City pursuant to Paragraph 4 shall be inclusive of any Chamber electric utility costs.
f. Trash. The Chamber will coordinate with nearby businesses and the City Trash Collector to ensure that all trash generated by the Market operation is thoroughly cleaned up and disposed of properly. The Chamber will ensure that Farmers and Vendors comply with the ban on Polystyrene (Styrofoam), and City Ordinance No. 2269 prohibiting the use of single-use plastic bags. g. Restrooms. The Chamber will make arrangements for access to sufficient restroom facilities for farmers, vendors and participants through the Heritage Museum and other viable locations within the footprint of the Market. Chamber will monitor restroom needs, and temporary restrooms may be utilized in warmer months, when Market attendance and length of visits (including related picnicking and general community gatherings) typically increase. In the event 13 - 7
150734.1
that additional restrooms are deemed necessary, the Chamber will communicate and work with the City on addressing the need. h. Intellectual Property Rights. Logos and any other form of creative media referring to the South Pasadena Farmers’ Market shall remain the property of the City during and after should the agreement be terminated.
i. Compliance with Health Guidelines. The Chamber shall comply with health regulations and guidelines issues by the Los Angeles County Department of Public Health considering the ongoing COVID-19 pandemic that began in 2020. The Chamber will ensure to continue making necessary adjustments and modifications to components of the market including selecting specific vendors, coordinating the safe layout of booths with social distance guidelines, limitation of Market hours if needed, staffing adjustments, and restrictions on gatherings and events. j. Duty to Notify. In operating the Market, the Chamber shall notify the City of any dangerous condition of public property of when it becomes aware.

14. RECORDS AND INSPECTIONS. Chamber shall maintain full and accurate financial records with respect to all Market operations covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Chamber shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours.

15. REPORTS. On or before April 15th of each year, following the commencement of this Agreement, the Chamber, at its own expense, shall furnish to City a certified financial report of the Market operations. In addition, the Chamber shall furnish City with quarterly financial updates of the Market operation with the payment of the quarterly Fee to City and shall include a financial report of Market Operations in its annual report to the City. In addition, from time to time, the City may request certain added procedures for examination and reports of financial and statistical information concerning the Market.

16. AUDIT OR EXAMINATION. Chamber shall keep all records of funds received from the Market and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters.
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150734.1

17. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed as follows:

City: Arminé Chaparyan, City Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7210
Chamber: Laurie Wheeler, Executive Director
South Pasadena Chamber of Commerce
1121 Mission Street
South Pasadena, CA 91030
(626) 441-2339
If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes.

18. APPLICABLE LAWS, CODES AND REGULATIONS. Chamber shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services.

19. NON-DISCRIMINATION. In the performance of this Agreement, Chamber shall not discriminate against any employee, subcontractor, operator or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Chamber will take affirmative action to ensure that subcontractors, operators and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties.

21. WAIVER. Iff at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder.
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150734.1

22. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Chamber shall be construed to be both a covenant and a condition.

23. RIGHT TO TERMINATE. City and/or Chamber may terminate this Agreement at any time, with or without cause, in its sole discretion, with ninety (90) days written notice.

24. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California.

25. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph “24.” This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute.

26. SEVERABILITY. If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way.

27. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due.

28. INTEGRATED AGREEMENT. This Agreement, together with Exhibits “A,” and “B” supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement; statement or promise not contained in this Agreement shall be valid and binding. Any modification of the Agreement shall be effective only if it is in writing and signed by all parties.
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150734.1
Dated: _____________________ “CITY”
By: _______________________
Arminé Chaparyan
City Manager
Dated: _____________________ “CHAMBER”
By:_________________________
Andrew Berk
Chair, Board of Directors
APPROVED AS TO FORM:
______________________________
Andrew Jared
City Attorney
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150734.1
EXHIBIT “A”

PROPOSAL
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150734.1
EXHIBIT “B”

Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Chambers shall be non-contributory. General liability coverage can be provided in the form of an endorsement to the Chamber’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage: For any claims related to this contract, the Chamber’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Chamber’s insurance and shall not contribute with it.

Professional Liability Insurance $2,000,000/$4,000,000
General Liability:
a. General Aggregate $2,000,000
b. Products Comp/Op Aggregate $2,000,000
c. Personal & Advertising Injury $1,000,000
d. Each Occurrence $1,000,000
e. Fire Damage (any one fire) $ 50,000
f. Medical Expense (any one person) $ 5,000
Workers' Compensation:
a. Workers' Compensation Statutory Limits
b. EL Each Accident $1,000,000
c. EL Disease - Policy Limit $1,000,000
d. EL Disease - Each Employee $1,000,000
Automobile Liability
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150734.1
a. Any vehicle, combined single limit$1,000,000
Notice of Cancellation: Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. The Chamber shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement insurance and to charge the Chamber for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Chamber.

Waiver of Subrogation: Chamber hereby grants to City a waiver of any right to subrogation which any insurer of said Chamber may acquire against the City by virtue of the payment of any loss under such insurance. Chamber agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Chamber to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers: Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better. Acceptance of insurance from a carrier with a rating lower than A-:VII is subject to approval by City 's Risk Manager. Chamber shall immediately advise City of any litigation that may affect these insurance policies.

Claims Made Policies:

If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Chamber must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. 13 - 14
150734.1
Verification of Coverage: Chamber shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Chamber’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors: Chamber shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances: Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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ATTACHMENT 2
Staff Report – Farmers’ Market Agreement –
City Council Meeting of February 2, 2022
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14 13 - 17
obligation to hold and supervise all operations of the Farmer’s Market in exchange for the use of City right-of-way in addition to approval.

In early 2020, the Chamber of Commerce began reviewing the contract with the City Manager.

Due to the restriction related to the pandemic and additional obstacles related to staff changes, the process was delayed.

During the pandemic, the operations of the Farmers’ Market were adjusted to comply with current health regulations and guidelines issued by the Los Angeles County Department of Public Health.

As lead on operations and supervision, the South Pasadena Chamber of Commerce will continue to make necessary adjustments and modifications to comply with these guidelines, and continue to notify the City of any substantial modifications. These changes are highlighted in the South Pasadena 2021 Update, included as Attachment 1.

Analysis
The previous agreements were signed with careful consideration that the Chamber has successfully operated the South Pasadena Farmers’ Market since 2010, how the Market has been operated, and with full consideration of the capacity to operate the Farmers’ Market according to all local, state, and federal laws.

Since the beginning of its establishment, the Farmers’ Market has increased participation from local businesses and nonprofit organizations, increased community awareness and educational opportunities for sustainability, created a 70/30 ratio between Farmers and Food Vendors, continuously addressed parking issues through formal agreements and a parking management plan, and introduced new revenue streams into the City’s General Fund.

The Chamber of Commerce has also continued to adjust the Farmers’ Market operations with guidelines provided by the Los Angeles County Department of Public Health. These adjustments include choosing specific vendors, creating a layout that complies with social distancing, limitation of market hours, staffing adjustments, and restrictions on gathering for events at the Farmers’ Market.

It is therefore the recommendation that the City Council approve the agreement to continue the operation and management of the South Pasadena Farmers’ Market for an additional 5 years.

Fiscal Impact
According to the Agreement, the South Pasadena Chamber of Commerce will pay the City a total sum equal to 7% of gross revenues which includes payments made to the Chamber of Commerce by vendors or derived through sponsorships and special events associated with operation of the South Pasadena Farmers’ Market. The 7% of gross revenues includes 5% of gross revenues received by the Chamber of Commerce for the operation of the Market that is due every 15 calendar days after each quarter. In addition, the remaining 2% of gross revenues received by the Chamber of Commerce to be placed in the City’s Capital Improvement Fund.

The net amount received by the City has ranged from $7,000 to $16,000 due to the current situation.
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Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachments:

1. Farmers’ Market Agreement

2. Chamber of Commerce Farmers’ Market 2021 Update
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ATTACHMENT 1
Farmers’ Market Agreement
13 - 20

AGREEMENT FOR OPERATION
OF
SOUTH PASADENA FARMERS’ MARKET
THIS AGREEMENT (“Agreement”) is made this 2nd day of February, 2022 by and between the CITY OF SOUTH PASADENA (“City”) and SOUTH PASADENA CHAMBER OF COMMERCE (“Chamber”).

1. CHAMBER'S OBLIGATON. In exchange for the use of the City right-of-way and City’s approval of Chamber’s operation of a farmers’ market in the City, Chamber agrees to hold and supervise the SOUTH PASADENA FARMERS’ MARKET (“Market”) and to perform during the term of this Agreement, the tasks, obligations and services set forth in the body of this agreement and in the “Proposal” attached to and incorporated into this Agreement as Exhibit A (the “Proposal”). In addition, the Chamber will conduct, through the Market, a minimum of five (5) family-oriented events per year including but not limited to holiday themed activities and summer programming. Should there be a conflict between the obligations set forth in the Proposal and those included in the body of this Agreement, the provisions in the body of this Agreement shall take precedence.

2. TERM OF AGREEMENT. This Agreement shall have a term commencing on February 2, 2022 and terminating on January 31, 2027 unless extended by mutual agreement.

3. FAMILIARITY WITH WORK. By execution of this Agreement, Chamber warrants that
(1) The Chamber has successfully operated the Market since June, 2010.
(2) It carefully considered how the Market should be operated, and (3) It fully understands the difficulties and restrictions attending the operation of the Market under this Agreement.
(4) It has proven it has technical competency and capacity to operate the Market according to all local, state and federal laws.

4. PAYMENT FOR APPROVAL AND USE OF RIGHT-OF-WAY. Chamber shall pay to City a total sum equal to 7% of gross revenues (payments made to the Chamber by vendors or derived through sponsorships and special events associated with the operation of the South Pasadena Farmers’ Market) received by Chamber for the operation of the Market (“Fee”), payable on quarterly basis to City for the use of City right-of-way and approval for the operation of the Market. Said fee shall be payable in two amounts as follows:
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a. Chamber shall pay to City a sum equal to 5% of gross revenues received by Chamber for the operation of the Market and the payment shall be due fifteen (15) calendar days after each quarter.
b. Chamber shall also pay to City an additional sum equal to 2% of gross revenues received by Chamber for the operation of the Market, to be placed in a “Capital Improvement Fund” commencing with the first quarter of the Agreement. The payment shall also be due fifteen (15) calendar days after each quarter.

5. CAPITAL IMPROVEMENT FUND. The City shall establish a “Capital Improvement Fund” to be solely funded by the revenues derived from the Market as indicated in Section 4(b) herein. Said fund shall be managed by the City and decisions on how the fund is to be expended shall remain the sole discretion of the City with advisory input from the Chamber.

6. TIME FOR PERFORMANCE. Chamber shall not perform any work under this Agreement until Chamber furnishes proof of insurance as required under Paragraph “9” of this Agreement.

7. DESIGNATED ONSITE MANAGER. Chamber hereby designates Carol Gallegos as the Chamber’s Permanent Onsite Manager, and said Manager shall be responsible for the Market operation and coordination with the City. Market operation shall be actually performed by, or shall be immediately supervised by, the Onsite Manager. Any change in the designated Permanent Onsite Manager must be approved by the City Manager of City.

9. INSURANCE. Chamber shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit “B” attached hereto. Proof of 13 - 22
insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 00 01 11 85 or 88 executed by Chamber's insurer and in a form approved by, the City’s City Attorney.

12. FARMERS AND VENDORS. Chamber agrees to the following with regard to the Farmers and Vendors that participate in the operation of the Market:
a. The Chamber will assist the City in ensuring that all Farmers and Vendors comply with the City’s business license requirements, retail tax regulations and health code provisions; and
b. The ratio of Farmers (fresh produce) to Vendors (packaged food and hot food) at each Market event shall be a Maximum of 70% Farmers to 30% Vendors and a minimum of 50% Farmers to 50% Vendors.
c. The Chamber has significantly increased the number and quality of farmers and certified producers. Currently approximately 65-70% of the booth space is occupied by agricultural products.

13. OPERATIONS. Chamber agrees to take full responsibility for the following operational obligations:
a. Certified Farmers’ Market. Chamber shall ensure that the South Pasadena Farmers’ Market maintains its status as a “Certified Farmers’ Market.” b. Day, Time and Location. The Market shall continue to operate on every Thursday and open to the public between the hours of 4:00 p.m. and 8:00 p.m. during Spring/Summer seasons and 4:00 p.m. and 7:00 p.m. during Winter/Fall seasons, with a setup time between 2:00 p.m. and 4:00 p.m. and a breakdown time between 8:00 p.m. and 10:00 p.m. Footprint of the Market shall remain the same and cannot be altered unless approved by City staff and City Council. The Market shall continue to operate on El Centro Street, between Mound Ave. and the Gold Line Stop and on Meridian Ave. between El Centro Street and Mission Street. 13 - 23
c. Parking. The Chamber shall secure (at its own expense) from the South Pasadena Unified School District parking at the District Office parking lot on Thursdays between 3:30 p.m. and 8:30 p.m. to accommodate participants, farmers and vendors. In addition, Chamber will post directional signage to assist farmers, vendors and participants in locating the parking at the District Administration Office. Said signage and a sign plan indicating the proposed locations of the signage shall be prepared and approved by City prior to the commencement of the Market under this Agreement. The Chamber has also addressed through formal agreements, a parking management plan and promotion of underutilized lots in addition to promotion of using the Gold Line.
d. Street Closures and Site Layout. The Chamber shall be fully responsible to implement the City Approved street-closure plan. In addition, the Chamber shall ensure that all safety regulations are complied with including, but not limited to, compliance with fire lane requirements.
e. Electrical. The Chamber shall provide connection to electrical service for the Farmers and Vendors participating in the Market, commencing with the first Market operation under this Agreement. The Chamber's payments to City pursuant to Paragraph 4 shall be inclusive of any Chamber electric utility costs.
f. Trash. The Chamber will coordinate with the City Trash Collector to ensure that all trash generated by the Market operation is thoroughly cleaned up and disposed of properly. The Chamber will ensure that Farmers and Vendors comply with City Ordinance No. 2269 prohibiting the use of single-use plastic bags.
g. Restrooms. The Chamber will make arrangements for access to sufficient restroom facilities for farmers, vendors and participants through the Heritage Museum and other viable locations within the footprint of the Market.
h. Intellectual Property Rights. Logos and any other form of creative media referring to the South Pasadena Farmers’ Market shall remain the property of the City during and after should the agreement be terminated. i. Compliance with Health Guidelines. The Chamber shall comply with health regulations and guidelines issues by the Los Angeles County Department of Public Health considering the ongoing COVID-19 pandemic that began in 2020. The Chamber will ensure to continue making necessary adjustments and modifications to components of the market including selecting specific vendors, coordinating the safe layout of booths with social distance guidelines, limitation of Market hours if needed, staffing adjustments, and restrictions on gatherings and events.
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j. Duty to Notify. In operating the Market, the Chamber shall notify the City of any dangerous condition of public property of when it becomes aware.

21. WAIVER. If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder.

22. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Chamber shall be construed to be both a covenant and a condition.

23. RIGHT TO TERMINATE. City and/or Chamber may terminate this Agreement at any time, with or without cause, in its sole discretion, with ninety (90) days written notice.

25. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph “24.” This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment 13 - 26
that results from the parties’ mutual settlement, arbitration, or mediation of the dispute.

Dated: ________________________ “CITY”
By: ___________________________
Arminé Chaparyan
City Manager
Dated: ________________________ “CHAMBER”
By:_________________________________
Andrew Berk
Chair, Board of Directors
APPROVED AS TO FORM:
______________________________
Andrew Jared
City Attorney
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EXHIBIT “A”

PROPOSAL
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EXHIBIT “B”

INSURANCE REQUIREMENTS
Additional Insured Status: The Chamber shall obtain, maintain, and keep in full force throughout the duration of the term of the Agreement, liability insurance covering the Chamber and, with the exception of Professional Liability Insurance, designating City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or Chambers, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Chamber 's work or operations in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Chamber’s insurance policies shall be primary as respects any claims related to or as the result of the Chamber’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Chambers shall be non-contributory. General liability coverage can be provided in the form of an endorsement to the Chamber’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Professional Liability Insurance $1,000,000/$2,000,000
General Liability:
a. General Aggregate $2,000,000
b. Products Comp/Op Aggregate $2,000,000
c. Personal & Advertising Injury $1,000,000
d. Each Occurrence $1,000,000
e. Fire Damage (any one fire) $ 50,000
f. Medical Expense (any one person) $ 5,000
Workers' Compensation:
a. Workers' Compensation Statutory Limits
b. EL Each Accident $1,000,000
c. EL Disease - Policy Limit $1,000,000
d. EL Disease - Each Employee $1,000,000
Automobile Liability
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a. Any vehicle, combined single limit $1,000,000
Notice of Cancellation: Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. The Chamber shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement insurance and to charge the Chamber for any premium due for such coverage.

City has the option to deduct any such premium from the sums due to the Chamber.

Acceptability of Insurers: Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better.

Acceptance of insurance from a carrier with a rating lower than A-:VII is subject to approval by City 's Risk Manager. Chamber shall immediately advise City of any litigation that may affect these insurance policies.

Claims Made Policies:

If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the contract effective date, the Chamber must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage: Chamber shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage 13 - 30
required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Chamber’s obligation to provide them.

The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Nothing in this section shall construed to as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Chamber may be held responsible for payments of damages to persons or property. 13 - 31
ATTACHMENT 2
Chamber of Commerce 2021
Update on Farmers’ Market
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2021 Update
Presented to the
City of South Pasadena
By the
South Pasadena Chamber of Commerce
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Executive Summary
As operator of the South Pasadena Farmers’ Market, the Chamber has improved the local economy, increased revenues to the City while minimizing city staff impacts, increased awareness of healthy living choices and improved quality of life in South Pasadena. The Chamber pledges to continue with, and improve on, those initiatives.

The Chamber’s key differentiator from an outside entity managing the Market is that we have made it a true local weekly town square. The Chamber has consistently increased participation from local businesses and nonprofit organizations by:
• Hosting “Community Corner” Local Nonprofit Tents
• Offering Local Businesses a presence in the Market Annex • Provide opportunities for City Departments to connect and outreach to residents and visitors
• Cross-promotion of the Farmers’ Market and local businesses • Opportunities for local musicians to play at the Market The Chamber has significantly increased the number and quality of farmers and certified producers. When the Chamber was awarded the contract to operate the market in 2010, more than half of the space was occupied by prepared food vendors. Currently, approximately 65-70% of the available booth space is occupied by agricultural products, while the remaining space is prepared food and other food products. We’ve added more Certified Organic producers; applying strict standards to that designation. Food vendors remain, with an emphasis of complementing and not competing with the menus of nearby local eateries.
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Parking impacts have been addressed through formal agreements, a parking management plan and promotion of underutilized lots. We also promote Gold Line use.

The Chamber’s local control of the market creates a multiplier effect on the local economy. Local jobs are created, local services used, and local sales taxes are generated by nearby businesses. This in turn increases revenues to the City General Fund.

Compensation to the City includes:
• 2% of Gross Revenues CIP Fund for capital improvements or maintenance, such as museum painting or plumbing repairs • 5% of Gross Revenues to the General Fund as a “franchise fee”/right-of-way fee
• The Chamber contracts with an outside vendor to implement the approved traffic control plan each week (the City staff performed that function with the prior operator).

The following pages offer more detailed explanations of our approach.

We’ve proven we’re the local option; we are excited and thrilled to continue!
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South Pasadena Chamber of Commerce Operates the South
Pasadena Farmers’ Market
The celebrated South Pasadena Farmers’ Market has been locally controlled for a decade, and it is best for the community that it continues to “stay local”.

The Chamber of Commerce is this community’s business organization with the mission of improving the local economy, supporting local businesses and connecting people. Our interest in operating this Farmers’ Market grew from the notion that we could create even better synergies through the Market – with businesses and neighbors, educators and students, sustainable outreach and citizens. We believe that keeping the revenues from the Farmers’ Market local is one of the most sustainable and responsible actions the City can take. Keeping local control builds community and improves South Pasadena quality of life in uncountable ways.

The South Pasadena Chamber of Commerce continuing as the operator of the South Pasadena Farmers’ Market is a natural fit.

Covid-19
The Farmers’ Market made modifications and adjustments to its operation beginning in March, 2020 in response to the COVID-19 pandemic. The Market adjusted and responded to the changing mandates and restrictions issued by the Los Angeles County Department of Public Health. The Chamber was in constant communication with City officials, including City Manager, Police Chief and Fire Chief, on the weekly status of the Market. Among the changes made over the last 20+ months: increase in the space between booths, additional signage at the entrances to the Market and at each booth, creating ‘in’ and ‘out’ traffic flow at the booths, elimination of all sampling (unless in compliance with health requirements), additional staff to comply with social distance monitoring removal of all hot foods/cooking on site (then ultimately allowed to return), and a reduction in the Market hours. The Health Department has visited the Market on several occasions, and have noted no deficiencies and only minor adjustments to the modifications made. The Chamber and the Market staff continue to adhere to all guidelines and work hard to ensure that the staff, vendors and guests stay safe and well.

Farmers’ Market Manager – A Key Component to a
Successful Market
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While the South Pasadena Chamber of Commerce has a substantial track record of being community focused and trusted, we realize that a Farmers’ Market of this caliber needs a high level of expertise to run well.

Carole Gallegos has been with the South Pasadena Market since the fall of 2012.

She is a very experienced and well-respected manager. She is also the manager of the Encino market, which takes place on Sunday mornings. She is consulted often by other market managers as well as communities and organizations who are in the process of improving existing markets. She also is very knowledgeable about all the requirements of both the L.A. County Agriculture Department, which oversees the farmers and other producers as well as the LA County Department of Public Health, which has jurisdiction over the prepackaged and prepared foods.

She has a real sense of the community and has been able to attract farmers and vendors that meet the needs of the local shoppers, and do not compete with local “brick-and-mortar” food establishments in South Pasadena.

Section One: Increasing Participation from Local
Businesses and Nonprofit Organizations
As operator of the South Pasadena Farmers’ Market, we continue to include participation from local businesses and nonprofit organizations:
• “Community Corner” local nonprofit tents
• Local Business participation in the Market Annex
• Special Events – designed to bring the community together • Website links, co-op ads and other cross-promotion
• Inclusive policy favoring locals based on objective criteria • Policies protecting local business from direct competition • Farmers’ Market “Good Neighbors” roundtable as needed “Community Corner” — Local Nonprofit and City Tents
The Community Corner is tent space alongside the South Pasadena Historical Museum. These booths are offered with a fee waiver to the City of South Pasadena and any of its Boards or Commissions, and many locally based nonprofits. Space is also be available for a small fee to regional or national nonprofits whose mission concerns South Pasadena residents.

Many departments in the City of South Pasadena have participated in the 13 - 37
Community Corner and disseminated information and resources to the community, including environmental sustainability, recreational services, police department and others.

The Chamber has provided booth space for a number of local and regional community groups and organizations to promote their events, activities and outreach to the community.

Special Events
The Chamber of Commerce coordinates and presents special events throughout the year. These are designed to further involve the local community and provide opportunities to gather and enjoy the town. Included in these events are: Annual Huntington Hospital Flu Shot Clinic, Market Anniversary, Halloween at the Market, a bike-repair clinic and the popular Holiday tree lighting celebration.

Local Business Spotlights – The Market Annex
The Market Annex helps promote local businesses that offer environmental, health-living or food related products or services. Numerous businesses have found that this opportunity generates new business and an awareness in the community. These tents are available to local businesses for a fee on a per market basis. We plan to involve more businesses in this valuable opportunity by providing a time-share concept for local businesses that meet the criteria.

The Local Connection
The Chamber supports local businesses by affording them the opportunity to showcase their products and services at the weekly “Chamber Information Booth”. Staffed by local business owners, visitors are introduced to the city, and some of the unique shops and eateries in the downtown business district.

The local restaurants have discovered that their business revenues increase on Farmers’ Market nights. Customers stop in for a refreshing beverage or meal while enjoying the ambiance of the Market.

Internet Impact — SouthPasadenaFarmersMarket.org and
Social Media
The website for the market, SouthPasadenaFarmersMarket.org, is visited often 13 - 38
for information on the farmers and vendors at the market, as well as providing information and applications for those who wish to sell their food products at the popular market. The followers of the market on social media continues to grow, with the Facebook page having the most followers of almost any market in southern California, with over 8,500 followers.

Inclusive Policy Favoring Locals Based on Objective Criteria This is core to our mission as a Chamber of Commerce. Our Market Rules have been created specifically to promote local businesses and extend their opportunities to participate, while also ensuring that no direct competition from outsiders threatens their livelihoods. The policy will be all-inclusive for South Pasadena licensed businesses, with preferential treatment to those who support our nonprofit mission by joining as dues-paying members.

Prohibiting Direct Competitors to Local Businesses
Corollary to our pledge to support locals is our position that we should protect them from direct competitors. Our Market Rules have been written to focus prepackaged food stands on goods not already offered in surrounding and nearby eateries. Our selection of prepared food vendors will be sensitive to nearby restaurants so as not to offer similar menus.

Section Two: Increasing Community Awareness and
Educational Opportunities of Sustainability
The Chamber’s approach to managing the Market makes it a weekly local gathering spot, with a community exchange of information through educational, government and business channels. We support the local public schools and student groups by inviting them to participate in the Market to promote and bring awareness to their various causes and events. Recently, Compost Culture, with is operated by SPHS students, started having a booth at the Market weekly to collect food waste from residents, which is then taken to a local garden to become compost. The compost is, in turn, returned to local residents for use in their personal gardens. We coordinate with the City of South Pasadena to communicate with citizens on sustainable programs and environmentally friendly resources. And we encourage business and nonprofit entities to participate in the public forum.
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Green Merchandise
Locally sourced, Farmers’ Market branded reusable are sold, encouraging responsible shopping practices! In addition to offering shoppers a convenient carry-home market bag, these decorated canvas sacks also promote the South Pasadena Farmers’ Market. Local companies and organizations have partnered with the Market, and offer other reusable bags and other accessories, including an innovative ‘Bring-one-take-one” reusable bag exchange program.

Metro Gold Line Cross Promotion
The South Pasadena Farmers’ Market continues to promote use of public transportation, including the Metro “L” (former Gold Line) in its publicity and on the website.

Community Dialogue
The Chamber and Market Manager are always available to the surrounding businesses to address any concerns raised. In addition, anyone wishing to participate in the market – entertainers, vendors, farmers – are in contact with the Chamber and the Manager to provide further information and guidance.

Marketing
Marketing for the South Pasadena Farmers’ Market is synergistic with other Chamber initiatives for SouthPas destination marketing. Print ads and websites will cross promote, and the business district and Farmers’ Market will share ad space wherever appropriate. In addition, a link from the Chamber website to the Farmers’ Market website,
SouthPasadenaFarmersMarket.org, allows site visitors to get information on both Chamber and Market activities. Consistent social media posts draw attention to new vendors, seasonal offerings, as well as information on any special events that are taking place. The website and social media also is updated with any current closures, or other important information for the public.

Section Three: An Appropriate Ratio Between
Farmers and Food Vendors
The Chamber maintains the emphasis on an agriculture-oriented market.

Approximately 70% of the Market space is allocated to certified farmers and producers. The remaining 30% is prepackaged and prepared-to-order food 13 - 40
vendors. The market layout of booth locations remains in compliance of health department and agricultural department regulations of separation of these types of vendors. Food vendors are selected with care to compliment and not compete with the menus of nearby local eateries.

Organic Produce
Certified organic producers are highlighted if they meet strict criteria.

Specifically, any Producer who wishes to use the words “organic,” “organically grown,” “100% organic” or other similar terms in their product labeling must be in compliance with the requirements of the California Organic Products Act of 2003, Food and Agricultural Code and Health and Safety Code.

More Farmers than Prepared Food Vendors
The festive environment, delicious smells and potpourri of freshly prepared food is a hallmark of the current market and adds to the overall “vibe” of the market that is so attractive to local residents as well as visitors. This contributes to the many accolades and awards that Market receives. Recently, the South Pasadena Market has been recognized by the Pasadena Weekly, Beacon Media News and the Pasadena Star News in their respective “Best Farmers’ Market” category.

Section Four: Parking Issues
Parking is provided for shoppers and vendors at the Market through formal agreements and a parking management plan. Arrangements with nearby businesses and the owners of the former SPUSD lot have been created to help alleviate the parking impact on local residential streets.

Our parking management plan includes:

Parking agreements
We have secured parking agreement with the owners of the 899 El Centro St. building; this parking is dedicated to the large trucks and vehicles driven by farmers and vendors that won’t fit in the market footprint.

Farmers’ Market shoppers are encouraged to use the Mission Meridian underground garage. We have an agreement with the owners of the property at 1020 El Centro Street to rent the lot for customer and staff parking. The agreement is flexible enough to allow the property owners to rent the lot out for major film productions and such.
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Respect for Residential Parking
Parking impacts to nearby neighbors is minimized through good communications with all vendors and farmers that there is no parking allowed on Glendon Way, Meridian or El Centro in residential areas. A diligent effort is made each week by Market staff as well as the South Pasadena Police Department to locate the owners of vehicles parked in the market footprint prior to any cars being ticketed and/or towed.

Gold Line Ridership and Bike-to-Market
Promoting Metro Gold Line and other public transit use, riding bikes and walking help reduce parking impacts. Surveys have shown that over 50% of the shoppers in the Market are not South Pasadena residents. Many are commuters, and stop by for their groceries as they travel through town, either on the train, by car or bike.

Section Five: Revenue Streams to the City
The true beauty of retaining local control of the Farmers’ Market is in the multiplier effect on the revenues. Local jobs are created, local services are used, and local sales taxes are generated1. This in turn increases revenues to the City General Fund. This is one of the foundations of creating a sustainable local economy.

Prior to the Chamber receiving the contract to operate the Market, the City subsidized the Market without compensation. The Chamber has consistently provided financial compensation to the city for the operation of the Market.

City General Fund Contributions
• Zero cost to the City — The Chamber contracts with a traffic control company to effectively and accurately close the street and direct traffic in compliance with the approved traffic control plan.
• Business Licenses – all food vendors are required to obtain business licenses for the City of South Pasadena
• 5% of Gross Revenues for the “Right of Way” permits on which the market is operated
• 2% of Gross Revenues CIP Fund for capital improvements or 1 Indirect sales tax impact from increase in local taxable sales of nearby businesses, restaurants and fueling stations, as well as certain Market vendors. 13 - 42
maintenance, such as museum painting or plumbing repairs Support for the South Pasadena Preservation Foundation
The Chamber pays $200 weekly to the South Pasadena Preservation Foundation for use of the restrooms in the Museum, a City-owned facility.

The museum building is also used for the end-of-day close-out.

Chamber Board of Directors 2021-2022
Board Chair
Andrew Berk
Avison Young Commercial Real Estate
Immediate Past Chair
Sam Hernandez
Paradise General Contractors
Secretary
John Vandercook
South Pasadena Kiwanis
Treasurer
Kris Morrish
The Kutzer Company
Vice President–Economic Development
Steven P. Dahl
Dahl Architects, Inc.

Vice President – Membership
Michele Downing
Compass
Vice Presidents
Jamie Khuu Inzunza
Mamma's Brick Oven Pizza & Pasta
Karla Thompson, DDS
SmileHaus Orthodontics
Directors:

Jeff Burke
BurkeTriolo Studio
Ed Chen
Athens Services
Camille DePedrini
Camille DePedrini Boutique
Jason Mak
Golden Oaks Apartments
Elda Marquez
Lowell & Vanderbilt
SaraRose Orlandini
SugarMynt Gallery
Justin Prietto
Lost Parrot Cafe
Shawn Prokopec
Institute for the Redesign of Learning
Lawrence Sin
Core Benefits
Administration
Laurie Wheeler
President | CEO
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ATTACHMENT 3
Memo – February 2, 2022 Council Meeting
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City of South Pasadena
City Manager’s Office
Memo
Date: February 2, 2022
To: The Honorable City Council
Via: Arminé Chaparyan, City Manager
From: Mary Jerejian, Management Analyst
Re: February 2, 2022, City Council Meeting Item No. 14 Additional Document – Approval of a Five-Year Agreement with the South Pasadena Chamber of Commerce for the operation of the South Pasadena Farmers’ Market Attached is an additional document which provides an update the following items:

1. As an alternate option to the terms in the draft agreement, the South Pasadena Chamber of Commerce is also amenable to an agreement term of 3 years with option to extend for two years. This is in consideration of the major projects in the area that can potentially affect the Farmers’ Market and the Parking Management Plan.

2. A scrivener’s error has been found in the original staff report: The Chamber of Commerce began management of the Farmers’ Market in 2010:

Background
The South Pasadena Farmers’ Market was established in 1999 and has been operated by the South Pasadena Chamber of Commerce since 2004 2010. The South Pasadena Farmers’ Market has created a sustainable local economy, which promotes walkability and connectivity in the City.

3. When the Chamber was awarded their agreement to manage the Farmers’ Market in 2010, they began collecting the 2% payments to be made quarterly to the Capital Improvement Account. There is currently $31,437.60 in the account, and it is at the City’s discretion of capital expenditures and improvements as noted in the agreement. 13 - 45
 Page 2

4. The Chamber is agreeable to looking at further diversifying the variety and offerings at the Farmers’ Market.

5. A Parking Management Plan was established when the initial agreement was prepared.

This includes arrangements with the (former) school district lot and the 899 El Centro Street property for use of those lots for parking, and use of the Gold Line is also encouraged. The Chamber of Commerce would be happy to revise the Plan for City review and amendments.

6. The Chamber of Commerce oversees the Farmers’ Market operations and bears the cost of set up, break down, and traffic management. Street closure and traffic control is done by a contractor that is hired by the Chamber to set-up all electrical equipment and power cords, and to provide power to each vendor and farmer (vendors being their own lights and power cords). The equipment belongs to the Chamber, but the City’s power supply is used. The Chamber has arranged with local restaurants to utilize their dumpsters for Market trash. All staffing for the Market is paid for and managed through the Chamber.

The City staff will assists if/when there are issues with any of the power receptacles, street issues, etc. The Police Department does take care of any violations of posted parking restrictions by ticketing, towing, etc.
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14 14 - 1
Monthly Investment Report for February 2022

Page 2 of 2 ends

Fiscal Impact
The investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Commission Review and Recommendation
This item was is not required to be reviewed by the Finance Commission.

Attachment: City Investment Report for February 2022
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ATTACHMENT 1
City Investment Reports for February 2022
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PERCENT CURRENT

INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 0.278% 41.19% 18,559,892.55 18,559,892.55 SUBTOTAL 41.19% 18,559,892.55 18,559,892.55

ZIONS BANK
Corporate Bonds See Exhibit B-1 2.68% 11.35% 5,116,786.67 4,975,207.68 Government Agency Securities See Exhibit B-1 0.00% 0.00% 0.00 0.00 US Treasury Notes & Bonds See Exhibit B-1 1.23% 45.52% 20,510,413.92 20,358,242.55 US Obligations Variable See Exhibit B-1 0.41% 1.94% 874,953.20 875,577.57 SUBTOTAL 58.81% 26,502,153.79 26,209,027.80
TOTAL INVESTMENTS 100.00% $45,062,046.34 $44,768,920.35 BANK ACCOUNTS:

Bank of the West Account Balance: $1,655,592.47
Zions Bank Uninvested Cash Balance1: $12,704,738.71
Zions Bank Unsettled Transactions1 -
BNY Mellon Uninvested Cash Balance2 158,309.35
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 481 DAYS
Average weighted total yield to maturity of the portfolio 0.972% Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2022 Adopted Budget:

February 28, 2022
Exhibit A
City of South Pasadena

INVESTMENT REPORT
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 22,656,817
$ 20,784,615
* Current market valuation is required for investments with maturities of more than twelve months.

In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that sufficient investment liquidity to meet the City's expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
Gary Pia, City Treasurer Date
03/24/2022
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Exhibit B-1
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Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers

0.00 0.00
-8,581.55 0.00

5.55 0.00

0.00 21,500,000.00

0.00 0.00

0.00 0.00
Purchases
Fees
Other Disbursements
Transfers

0.00 -9,602,716.54

0.00 0.00

0.00 -1,346.39

0.00 0.00
Total Receipts -8,576.00 21,500,000.00
Total Disbursements 0.00 -9,604,062.93
Net Cash Management 0.00 -11,887,361.07
Opening Balance February 1, 2022 $ 371,415.92 $ -371,415.92 Closing Balance February 28, 2022 $ 362,839.92 $ -362,839.92 February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Cash Reconciliation (2 col) - SUMCTB1 Page 2
14 - 6
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
February 28, 2022
Cash & Equivalents 32.65% 12,704,738.71 1,270.47 0.01%
Fixed Income 67.35% 26,209,027.80 386,919.10 1.48%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 38,913,766.51 388,189.57 1.00%
88,980.34
39,002,746.85
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Port Sum and Hold w Accruals - ACRHLD Page 3
14 - 7
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
12,704,738.71 Fidelity Gov Port III FCGXX 12,704,738.71 1.00 12,704,738.71 1,270.47 0.01% 34.42 12,704,738.71 * * Sub Totals * * 12,704,738.71 12,704,738.71 1,270.47 0.01% 34.42 Corporate Bonds (30/360)
170,000 Apple Inc 2.700% 05/13/2022 171,786.97 100.40 170,671.58 4,590.00 2.69% 1,371.87 170,000 Bristol-Myers Squ bb Co 2.000% 08/01/2022 170,502.37 100.31 170,533.32 3,400.00 1.99% 275.42 87,000 Visa Inc 2.150% 09/15/2022 87,954.39 100.63 87,545.05 1,870.50 2.14% 862.10 171,000 Chubb INA Holdings INC 2.875% 11/03/2022 173,060.55 100.93 172,589.88 4,916.25 2.85% 1,606.71 167,000 Lockheed Martin Corp 3.100% 01/15/2023 173,677.68 101.28 169,144.61 5,177.00 3.06% 650.74 168,000 Bank of New York Mellon 2.950% 01/29/2023 166,503.12 101.27 170,135.21 4,956.00 2.91% 429.15 125,000 Amazon Com Inc 2.400% 02/22/2023 123,210.00 101.00 126,245.00 3,000.00 2.38% 67.04 163,000 General Dynamics Corp 3.375% 05/15/2023 164,599.95 102.10 166,416.66 5,501.25 3.31% 1,613.50 84,000 Cisco Systems Inc 2.200% 09/20/2023 81,882.36 100.75 84,631.47 1,848.00 2.18% 825.92 165,000 Deere John Capital Corp 3.650% 10/12/2023 169,418.28 103.04 170,022.90 6,022.50 3.54% 2,321.52 160,000 State Street Corp 3.700% 11/20/2023 171,652.92 103.23 165,168.49 5,920.00 3.58% 1,653.63 160,000 Caterpillar Finl Svcs 3.750% 11/24/2023 171,264.18 103.75 165,994.67 6,000.00 3.61% 1,608.94 203,000 Truist Finl Corp 3.750% 12/06/2023 212,010.71 103.12 209,334.68 7,612.50 3.64% 1,786.17 80,000 MetLife Inc 3.600% 04/10/2024 84,162.84 103.51 82,805.77 2,880.00 3.48% 1,126.26 163,000 Comcast Corp New 3.700% 04/15/2024 174,127.48 103.66 168,972.40 6,031.00 3.57% 2,274.26 166,000 Texas Instrs Inc 2.625% 05/15/2024 169,439.74 101.78 168,956.75 4,357.50 2.58% 1,278.04 84,000 Paccar Financial Corp 2.150% 08/15/2024 88,918.20 100.45 84,379.56 1,806.00 2.14% 75.67 206,000 Unitedhealth Group Inc 2.375% 08/15/2024 219,958.43 101.42 208,933.22 4,892.50 2.34% 204.99 84,000 United Parcel Svcs Inc 2.200% 09/01/2024 85,232.61 100.66 84,557.86 1,848.00 2.19% 924.00 172,000 Coca Cola Co 1.750% 09/06/2024 176,934.68 100.20 172,343.97 3,010.00 1.75% 1,462.96 211,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 215,979.57 100.47 211,986.31 4,642.00 2.19% 1,543.01 166,000 Pepsico Inc 2.250% 03/19/2025 177,664.82 100.66 167,097.84 3,735.00 2.24% 1,679.71 169,000 Target Corp 2.250% 04/15/2025 178,401.47 100.68 170,147.58 3,802.50 2.23% 1,433.90 173,000 US Bancorp 1.450% 05/12/2025 178,575.79 97.86 169,301.53 2,508.50 1.48% 756.75 Port Sum and Hold w Accruals - ACRHLD Page 4
14 - 8
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 280,000 JPMorgan CHASE & CO 3.900% 07/15/2025 308,506.80 104.69 293,132.59 10,920.00 3.73% 1,372.63 195,000 Bank Of America Corp 3.875% 08/01/2025 221,628.03 104.74 204,235.94 7,556.25 3.70% 612.10 158,000 Home Depot Inc 3.350% 09/15/2025 177,930.91 103.93 164,217.18 5,293.00 3.22% 2,439.51 87,000 Prudential Finl Inc 1.500% 03/10/2026 88,725.21 97.88 85,155.60 1,305.00 1.53% 619.69 178,000 Procter & Gamble Co 1.000% 04/23/2026 177,521.18 96.19 171,224.95 1,780.00 1.04% 631.45 178,000 Schwab Charles Corp 1.150% 05/13/2026 178,776.08 96.07 171,000.84 2,047.00 1.20% 611.81 165,000 Intel Corp 2.600% 05/19/2026 176,779.35 102.01 168,324.27 4,290.00 2.55% 1,210.31 4,908,000 * * Sub Totals * * 5,116,786.67 4,975,207.68 133,518.25 2.68% 35,329.76 U.S. Treasury Notes & Bonds
1,157,000 U S Treasury Notes 1.875% 04/30/2022 1,160,824.84 100.25 1,159,942.25 21,693.75 1.87% 7,191.30 1,933,000 U S Treasury Notes 1.750% 07/15/2022 1,940,950.23 100.45 1,941,607.65 33,827.50 1.74% 4,111.63 1,835,000 U S Treasury Notes 1.750% 01/31/2023 1,842,513.47 100.65 1,846,969.71 32,112.50 1.74% 2,483.84 2,135,000 U S Treasury Notes 1.375% 06/30/2023 2,134,965.14 100.19 2,139,086.39 29,356.25 1.37% 4,784.58 1,188,000 U S Treasury Notes 0.250% 09/30/2023 1,173,488.71 98.31 1,167,952.50 2,970.00 0.25% 1,232.06 1,699,000 U S Treasury Notes 2.875% 11/30/2023 1,746,960.03 102.56 1,742,536.88 48,846.25 2.80% 12,077.37 719,000 U S Treasury Notes 2.125% 03/31/2024 713,017.92 101.33 728,577.08 15,278.75 2.10% 6,338.16 1,020,000 US Treasury N/B 2.000% 04/30/2024 1,029,538.00 101.07 1,030,877.28 20,400.00 1.98% 6,762.43 980,000 U S Treasury Notes 0.625% 10/15/2024 976,592.54 97.56 956,074.28 6,125.00 0.64% 2,288.46 894,000 U S Treasury Notes 0.500% 03/31/2025 896,517.16 96.60 863,618.30 4,470.00 0.52% 1,854.31 1,843,000 U S Treasury Notes 0.250% 06/30/2025 1,775,777.95 95.40 1,758,192.51 4,607.50 0.26% 750.95 750,000 U S Treasury Notes 0.375% 11/30/2025 732,333.75 95.16 713,730.75 2,812.50 0.39% 695.40 1,751,000 U S Treasury Notes 0.375% 01/31/2026 1,689,140.62 94.93 1,662,150.76 6,566.25 0.40% 507.89 725,000 U S Treasury Notes 0.750% 03/31/2026 721,912.95 96.17 697,218.00 5,437.50 0.78% 2,255.67 2,036,000 U S Treasury Notes 0.750% 08/31/2026 1,975,880.61 95.76 1,949,708.21 15,270.00 0.78% 0.00 20,665,000 * * Sub Totals * * 20,510,413.92 20,358,242.55 249,773.75 1.23% 53,334.05 U.S. Obligations Variable
874,000 U S Treasury Notes 0.415% 10/31/2023 874,953.20 100.18 875,577.57 3,627.10 0.41% 282.11 874,000 * * Sub Totals * * 874,953.20 875,577.57 3,627.10 0.41% 282.11 Port Sum and Hold w Accruals - ACRHLD Page 5
14 - 9
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income * * Grand Totals * * 39,206,892.50 38,913,766.51 388,189.57 1.00% Cash Summary
39,151,738.71 88,980.34
-362,839.92
362,839.92

0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
14 - 10
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 371,415.92 $ -371,415.92 $ 18,014,387.77 Interest
02/01/2022 Interest 3,778.13
Bank Of America Corp 3.8750% 08/01/25
02/01/2022 Interest 1,700.00
Bristol-Myers Squ bb Co 2.0000% 08/01/22
02/03/2022 Purchase Accrued Interest -2,706.32
U S Treasury Notes 1.8750% 04/30/22
02/11/2022 Purchase Accrued Interest -1,338.31
Chubb INA Holdings INC 2.8750% 11/03/22
02/15/2022 Interest 903.00
Paccar Financial Corp 2.1500% 08/15/24
02/15/2022 Interest 2,446.25
Unitedhealth Group Inc 2.3750% 08/15/24
02/22/2022 Interest 1,500.00
Amazon Com Inc 2.4000% 02/22/23
02/28/2022 Interest 3,375.00
U S Treasury Notes 0.7500% 08/31/26
02/28/2022 Purchase Accrued Interest -6,710.44
U S Treasury Notes 2.8750% 11/30/23
02/28/2022 Purchase Accrued Interest -2,229.17
U S Treasury Notes 1.7500% 07/15/22
02/28/2022 Purchase Accrued Interest -1,363.07
U S Treasury Notes 1.7500% 01/31/23
02/28/2022 Purchase Accrued Interest -2,642.17
U S Treasury Notes 1.3750% 06/30/23
02/28/2022 Purchase Accrued Interest -3,772.79
U S Treasury Notes 1.8750% 04/30/22
02/28/2022 Purchase Accrued Interest -404.61
U S Treasury Notes 0.2500% 06/30/25
02/28/2022 Purchase Accrued Interest -283.96
U S Treasury Notes 0.3750% 01/31/26
02/28/2022 Purchase Accrued Interest -678.26
U S Treasury Notes 0.2500% 09/30/23
02/28/2022 Purchase Accrued Interest -154.83

February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Transactions (3 col) - TRNTNT8 Page 7
14 - 11
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
U S Treasury Notes 0.4150% 10/31/23
Sub Total -8,581.55 0.00 0.00
Dividends
02/01/2022 Dividend 5.55
Fidelity Gov Port III FCGXX
Interest From 01/01/2022 To 01/31/2022
Sub Total 5.55 0.00 0.00
Buys
02/03/2022 Buy -552,212.65 552,212.65
U S Treasury Notes 1.8750% 04/30/22
550000 Par Val @ $100.4023
02/11/2022 Buy -173,060.55 173,060.55
Chubb INA Holdings INC 2.8750% 11/03/22
171000 Par Val @ $101.205
02/28/2022 Buy -965,424.08 965,424.08
U S Treasury Notes 2.8750% 11/30/23
944000 Par Val @ $102.2695
02/28/2022 Buy -1,052,707.62 1,052,707.62
U S Treasury Notes 1.7500% 07/15/22
1048000 Par Val @ $100.4492
02/28/2022 Buy -1,012,939.29 1,012,939.29
U S Treasury Notes 1.7500% 01/31/23
1007000 Par Val @ $100.5898
02/28/2022 Buy -1,178,678.13 1,178,678.13
U S Treasury Notes 1.3750% 06/30/23
1179000 Par Val @ $99.9727
02/28/2022 Buy -608,612.19 608,612.19
U S Treasury Notes 1.8750% 04/30/22
607000 Par Val @ $100.2656
02/28/2022 Buy -941,449.40 941,449.40
U S Treasury Notes 0.2500% 06/30/25
993000 Par Val @ $94.8086
02/28/2022 Buy -922,745.68 922,745.68
U S Treasury Notes 0.3750% 01/31/26
Transactions (3 col) - TRNTNT8 Page 8
14 - 12
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
979000 Par Val @ $94.2539
02/28/2022 Buy -1,078,622.91 1,078,622.91
U S Treasury Notes 0.7500% 08/31/26
1136000 Par Val @ $94.9492
02/28/2022 Buy -641,303.24 641,303.24
U S Treasury Notes 0.2500% 09/30/23
654000 Par Val @ $98.0586
02/28/2022 Buy -474,960.80 474,960.80
U S Treasury Notes 0.4150% 10/31/23
474000 Par Val @ $100.2027
Sub Total 0.00 -9,602,716.54 9,602,716.54
Disbursements
02/14/2022 Cash Disbursement -1,346.39
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Per Sec. 9 of the Custody Agreement-Inv#10823022040 dtd 02-09-22 Acct#255-138705 Sub Total 0.00 -1,346.39 0.00
Receipts
02/23/2022 Cash Deposit 21,500,000.00
Miscellaneous Receipt
Deposit of additional funds by the City of South Pasadena Sub Total 0.00 21,500,000.00 0.00
Cash Management
02/01/2022 Sweep - Buy -5,483.68 5,483.68
Fidelity Gov Port III FCGXX
5483.68 Par Val @ $1.00
02/03/2022 Sweep - Sell 554,918.97 -554,918.97
Fidelity Gov Port III FCGXX
Sold 554918.97 Par Val @ $1.00
02/11/2022 Sweep - Sell 174,398.86 -174,398.86
Fidelity Gov Port III FCGXX
Sold 174398.86 Par Val @ $1.00
02/14/2022 Sweep - Sell 1,346.39 -1,346.39
Transactions (3 col) - TRNTNT8 Page 9
14 - 13
February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Fidelity Gov Port III FCGXX
Sold 1346.39 Par Val @ $1.00
02/15/2022 Sweep - Buy -3,349.25 3,349.25
Fidelity Gov Port III FCGXX
3349.25 Par Val @ $1.00
02/22/2022 Sweep - Buy -1,500.00 1,500.00
Fidelity Gov Port III FCGXX
1500 Par Val @ $1.00
02/23/2022 Sweep - Buy -21,500,000.00 21,500,000.00
Fidelity Gov Port III FCGXX
21500000 Par Val @ $1.00
02/28/2022 Sweep - Sell 8,892,307.64 -8,892,307.64
Fidelity Gov Port III FCGXX
Sold 8892307.64 Par Val @ $1.00
Sub Total 0.00 -11,887,361.07 11,887,361.07
Ending Balances $ 362,839.92 $ -362,839.92 $ 39,504,465.38 Transactions (3 col) - TRNTNT8 Page 10
14 - 14
Corporate Trust Services provided by Zions Bancorporation, N.A.

Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.

Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.

Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.

February 01, 2022 through February 28, 2022
Account Name : South Pasadena Custody Account No :

Statement Letter Page 11
14 - 15
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 0.46 0.010% 0.46 0.010% 1
2 Morgan Stanley Treasury Portfolio 158,308.89 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.41% 158,309.35 0.250% 158,292.27 0.250% 1 Total Project Fund 158,309.35 0.250% 158,292.27 0.250% 1 Funds and Investments
Exhibit B-2
February 28, 2022
Held by Contracted (Third) Parties
14 - 16
MONTH FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 JULY 14,003,563 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 AUGUST 13,043,563 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 SEPTEMBER 11,783,420 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 OCTOBER 11,795,960 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 NOVEMBER 11,800,260 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 DECEMBER 11,805,140 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 11,816,031 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 FEBRUARY 13,818,580 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 MARCH 13,319,038 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 APRIL 17,327,604 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 MAY 19,327,983 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 JUNE 19,323,510 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 February 28, 2022
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
14 - 17
DATE:

FROM:

City Council
Agenda Report
April 20, 2022
ITEM NO.

Armine Chaparyan, City Manager �--{vvk(__,..

PREPARED BY: Sheila Pautsch, Community Services Director --
SUBJECT: Approval of Third Amendment to the Arroyo Seco Golf Course Operations Management Agreement with Donovan Bros. Golf, LLC
Recommendation
It is recommended that the City Council approve the Third Amendment to the Arroyo Seco Golf Course (Golf Course) Operations Management Agreement (Agreement) with Donovan Bros. Golf, LLC (Donovan).

Background
The City of South Pasadena (City) entered into a Golf Course Agreement with Donovan in June of 2011. The First Amendment extended the term to seventy-two (72) months and provided an option to extend for an additional five-year period. A Second Amendment was entered in August of 2016 with an extension of three (3) years with no modifications to the Agreement. Since that time the Agreement has been mutually treated by the City and Donovan as a hold-over agreement. The proposed Amendment No. 3 will endorse the hold-over period and amend the terms of the Agreement and Amendments to extend and establish the term on a month-to-month basis.

Analysis
Staff recommends that the City Council approve the proposed Third Amendment to the Golf Course Operations Management Agreement. This will allow the agreement to continue on a month-to-month basis until terminated by either party. The City and Donovan have a 30-day written Notice of Termination. Donovan will ensure all personnel engaged in maintenance work will be paid subject to applicable prevailing wage requirements. A force majeure clause is being added to the Agreement. The remaining provisions of the Agreement and Amendments not otherwise in conflict shall remain in full effect.

With the increased popularity of golf during COVID as the first sport to open during the pandemic, the Golf Course had an excellent year. In fiscal year (FY) 2020-2021, the Golf Course had its best year. A total of 60,763 rounds of golf were played in FY 2020- 2021 compared to the next highest year of 45,302 in FY 2013-2014. Mini golf was at a 279276.1
15 15 - 1
high of 38,373 rounds of play. The overall net income to the City for FY 2020-2021 was $689,468. Per the Agreement, the Management Incentive Fee of 15% of the increase over the FY 2011-12 income is payable to Donovan for FY 2020-2021 due to the annual net operating income increase. The increase over the FY 2011-12 income is $410,577 resulting in $61,586 due to Donovan. Donovan is agreeing to waive any rights to fees predating FY 2020-21.

Fiscal Impact
The fiscal impact of $61,586 in Management Incentive Fee can be covered by the Golf Course revenue fund. No other fiscal impacts are anticipated with the approval of this amendment.

Attachment: Third Amendment to the Golf Course Operations Management Agreement 15 - 2
ATTACHMENT 1
Third Amendment Golf Course Operations Management Agreement 15 - 3

THIRD AMENDMENT TO THE

GOLF COURSE OPERATIONS MANAGEMENT AGREEMENT

This Third Amendment to the Golf Course Operations Management Agreement (hereinafter “Third Amendment”) is made as of the 20th day of April, 2022 (the "Execution Date") by and between The City of South Pasadena, California (hereinafter referred to as "Owner") and Donovan Bros. Golf, LLC (hereinafter referred to as "Manager") to amend the terms of the Agreement, as amended by the First Amendment (defined below) and the Second Amendment
(defined below), and to ratify the actions of the Parties in managing the Facility (as defined below) since July 1, 2020. Owner and Manager are referred to in this Amendment collectively as the "Parties" and individually as a "Party".

WITNESSETH:

WHEREAS, on or about June 22, 2011, Owner and Manager entered into a Golf Course Operations Management Agreement (hereinafter referred to as the "Agreement") for the management of the Arroyo Seco Golf Course ("Facility"); and WHEREAS, on or about January 2, 2013, Owner and Manager entered into Amendment No. 1 to Agreement ("First Amendment") which extended the Term to a total of seventy-two months and provided an option to extend the term for an additional fiveyear period; and WHEREAS, on or about August 17, 2016, City and Manager entered into Amendment
No. 2 to Agreement ("Second Amendment") which extended the Term for an additional three (3) years with no other modification to the Agreement, and have previously mutually treated the Agreement as a hold-over agreement by mutual action of the Parties; and

WHEREAS, the Parties desire to amend the terms of the Agreement as amended by the First Amendment and the Second Amendment, ratify the hold-over period, and amend the terms of the Agreement as amended by the First Amendment and the Second Amendment for the purpose of extending the term on a month-to-month basis. All capitalized terms that are used but not defined in this Third Amendment shall have the meanings given to them in the Agreement as amended by the First Amendment and the Second Amendment.

NOW THEREFORE, the Parties agree as follows:

a) The operation of the Agreement from July 1, 2020 to present has been continued on the Parties by mutual operation based on the terms of the Agreement as amended by the First Amendment and the Second Amendment.
15 - 4

b) Section 8.1 (Term) of the Agreement is hereby amended to read as follows, superseding all other iterations of Section 8.1:

8.1 Term. The term of this Agreement ("Term") shall commence on the Execution Date and continue on a month-to-month basis until terminated.

c) Section 8.3.1 of the Agreement is hereby amended to read as follows:

8.3.1 Owner may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days' written notice to Manager. Upon such termination, Owner shall pay Manager all accrued but unpaid amounts due to Manager pursuant to the terms of this Agreement up to and including the termination date, and Owner shall also pay Manager the Termination Payment.

d) Section 8.3.2 of the Agreement is hereby amended to read as follows:

8.3.2 Manager may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days' written notice to Owner. Upon such termination, Owner shall pay to Manager all accrued but unpaid amounts due to Manager pursuant to the terms of this Agreement up to and including the termination date, but Manager shall not be entitled to receive from Owner the Termination Payment.
e) Section 3.3.1 of the Agreement is hereby amended as follows:

3.3.1 In accordance with the approved Annual Business Plan and Annual Operating Budget, Manager shall hire, in its own name, supervise, control and discharge any personnel necessary to be employed in order to properly carry out the objectives of this Agreement, and fulfill Manager' s obligations under this Agreement. In the event that it is Manager' s standard practice to employ Facility personnel through a professional employment services subcontractor or employee leasing company, any employees of Manager and/ or the applicable professional employment services subcontractor or employee leasing company shall be referred to as employees of Manager in this Agreement. Manager shall ensure that all personnel engaged in maintenance work be paid subject to all applicable prevailing wage requirements pursuant to California Labor Code section 1771, and other applicable laws, rules, and regulations. Manager shall maintain registration with the Department of Industrial Relations at its own cost.
f) Section 13 is hereby added to the Agreement as follows:

In the event either Party is unable to perform its obligations under the terms of this Agreement because of acts of God, strikes, equipment or transmission failure or 15 - 5
damage reasonably beyond its control, or other causes reasonably beyond its control, such Party shall not be liable for damages to the other for any damages resulting from such failure to perform or otherwise from such causes. g) Pursuant to Section 10.3 of the Agreement, Manager is eligible for an Incentive Management Fee of fifteen percent (15%) of the NOI above the NOI for the first year of the Term (July 1, 2011, to June 30, 2012). To date, Manager has not requested the Incentive Management Fee, and Owner has not ever paid the Incentive Management
Fee. The Parties agree that Manager is entitled to an Incentive Management Fee of
$61,586.80 for the period beginning July 1, 2020, and ending June 30, 2021, which Owner shall pay to Manager promptly after the Parties sign and deliver this Third Amendment. The calculation of the Incentive Management Fee for the period beginning July 1, 2021, and ending June 30, 2022, which period has not concluded as of the date of this Third Amendment, is not intended to be addressed by this Third Amendment.

In order to address the past payment of all Incentive Management Fees potentially payable to Manager from commencement of the Agreement through June 30, 2021, Manager agrees to waive its rights to the Incentive Management Fee for the 2013-14 term, waive the right to payment for all other years for an Incentive Management Fee through the period ending June 30, 2020, and to accept payment of $61,586.80 as full payment of all amounts due to Manager pursuant to Section 10.3 of the Agreement for the period beginning July 1, 2020, and ending June 30, 2021, and any claims for interest, costs, fees, attorney fees, and any other amount related to the Incentive Management Fees that Manager may be entitled to under the Agreement through June 30, 2021.
h) Remaining Provisions of the Agreement. All other terms, conditions, and provisions of the Agreement as amended by the First Amendment and the Second Amendment, to the extent not modified by this Third Amendment, shall remain in full force and effect.

IN WITNESS WHEREOF this Third Amendment is signed by the Parties on the date first above written.

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Owner:

City of South Pasadena

APPROVED AS TO FORM
________________________ ________________________
Andrew L. Jared Arminé Chaparyan
City Attorney Title: City Manager
Date:

Manager:

ATTEST

Donovan Bros. Golf, LLC
________________________
Christina Muñoz
Deputy City Clerk

Michael Donovan
Title:

Date:

15 - 7
DATE:

City Council
Agenda Report
April 20, 2022
ITEM NO.

FROM: Armine Chaparyan, City Manager � �
PREPARED BY: Lucy Demirjian, Management Services Director Christina Munoz, Deputy City Clerk
SUBJECT: Presentation of City Council Meeting Minutes
Recommendation
--
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Fiscal Impact
The fiscal impact associated with preparation of minutes is accounted for in the City Clerk's Fiscal Year 2021 - 2022 operational budget.

Attachments:

1. November 03, 2021 Regular Meeting

2. November 17, 2021 Regular Meeting

3. December 01, 2021 Regular Meeting
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16 ATTACHMENT 1
November 3, 2021 Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, NOVEMBER 3, 2021 AT 7:00 PM
CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Mahmud on Wednesday, November 3, 2021, at 7:00 p.m. The City Council Chamber are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL
PRESENT Mayor Diana Mahmud
Mayor Pro Tem Michael Cacciotti
Councilmember Jack Donovan
Councilmember Evelyn G. Zneimer
ABSENT Councilmember Jon Primuth
Christina Muñoz, Acting Deputy City Clerk, announced a quorum.

CITY
STAFF
PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Christina Muñoz, Acting Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Evelyn G. Zneimer

CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
None
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PUBLIC COMMENT

2. Public Comment - General
Mayor Mahmud announced public comments are intended to address matters not on the agenda for the meeting. Members of the public have the option of emailing, participating via Zoom (audio), or speaking in-person to address the City Council, as listed on the agenda.

Live Public Comment:
• Sam Burgess expressed concern with the upkeep of the Caltrans owned homes. • Alan Ehrlich discussed Mayor Mahmud’s investments in her Form 700; stated that the new Councilmembers elected haven’t made progress on social justice issues in the City.

Zoom Public Comment:
• Sirin Hallberg discussed a claim that she filed with the City pertaining to a fallen tree.

PRESENTATIONS

COMMUNICATIONS

3. Councilmembers Communications
Councilmember Zneimer discussed a recent meeting of the Cultural Heritage Commission; discussed a recent meeting with the Acting Public Works Director; discussed a recent meeting with South Pasadena School District.

Councilmember Donovan discussed a recent meeting of the Youth Commission; discussed a recent interaction with a resident.

Mayor Pro Tem Cacciotti discussed a recent meeting of the San Gabriel Valley Homelessness Committee; discussed an upcoming important vote regarding pollution; shared a photo of Public Works staff using electric lawn equipment; shared photos of a recent Halloween party at City Hall; shared a photo of a recent zoom meeting with City staff on the weekend; shared a photo of horse manure at the Arroyo Seco Trail; shared a photo of a Caltrans apartment unit that needs upkeep; shared photos of himself with residents in the City; shared a photo of Public Works staff working in the City; shared a photo of a recycling center; and, shared a flyer of the upcoming Community Bike Ride event.
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Mayor Mahmud discussed a recent meeting of a SGVCOG committee regarding County redistricting; discussed recent meetings of the Affordable Care Act working group; discussed a recent meeting with SCAG pertaining to housing; and, discussed an upcoming meeting of the Clean Power Alliance.

4. City Manager Communications
City Manager Chaparyan introduced Management Analyst Mary Jerejian.

5. Reordering of, Additions, or Deletions to the Agenda None

CONSENT CALENDAR

6. APPROVAL OF GENERAL CITY WARRANTS IN THE AMOUNT OF
$634,899.98; SUPPLEMENTAL ACH PAYMENTS IN THE AMOUNT OF $29,870.33; TRANSFERS IN THE AMOUNT OF $38,889.40; PAYROLL IN THE AMOUNT OF $579,890.36.

Recommendation
It is recommended that the City Council approve the Warrants as presented.

7. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

8. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

9. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

10. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

11. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

12. AUTHORIZATION TO ACCEPT GRANT AWARD IN THE AMOUNT OF $50,000

FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE

STRATEGIC TRAFFIC ENFORCEMENT PROGRAM
Recommendation
It is recommended that the City Council:
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1. Authorize the City Manager or designee to accept a grant award in the amount of $50,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101-0000- 0000-5073-001;

2. Appropriate $49,900 into 101-4010-4011-7050-000 Overtime – DUI Checkpoint and $3,500 into 101-4010-4011-8022 OTS Grant Expenses.

3. Authorize the City Manager or designee to execute all necessary documents to accept the grant.

13. ADOPTION OF A RESOLUTION CONTINUING THE PROCLAMATION OF A LOCAL EMERGENCY DUE TO THE OUTBREAK OF COVID-19, AUTHORIZING

THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS AS THE

DIRECTOR OF EMERGENCY SERVICES, AND AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY Recommendation
It is recommended that the City Council approve the attached resolution continuing the proclamation of a local emergency due to the outbreak of COVID19, authorizing the City Manager to take all necessary actions as the Director of Emergency Services, and authorizing remote teleconference meetings of the legislative bodies of the City.

14. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti requested to pull Item No. 14.

Councilmember Zneimer requested to pull Item Nos. 8, 9, 10, and 11.

Acting Deputy City Clerk Muñoz noted written public comment was received for Item Nos. 8 and 13.

Mayor Mahmud noted that Item No. 7 includes an additional document.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Consent Calendar Item(s) 6-7 and 12-13, as presented and amended.

Motion carried, 4-0.

CONSENT CALENDAR - AGENDA ITEM(S) PULLED FOR SEPARATE DISCUSSION 16 - 6
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8. DIRECTION TO FOREGO COLLECTION OF USER UTILITY TAX
UNDERPAYMENT IN ARCADIA, ET AL. V. SOUTHERN CALIFORNIA EDISON CORP.

Recommendation
It is the recommendation of the Office of the City Attorney that the City Council take action to refrain from collecting past-due Utility Users Taxes (UUT) previously under-collected by Southern California Edison (SCE) in connection with the case titled Arcadia, et al. v. Southern California Edison Corp., and instead focus on ensuring that SCE accurately collects the correct amount of UUT going forward.

COUNCIL ACTION AND MOTION
Councilmember Zneimer asked if there was a cost-effective analysis before this was brought before the City Council; questioned why Southern California Edison is the collecting agency.

City Attorney Jared responded to City Council inquiries.

Mayor Mahmud provided a brief explanation as to why the City Council entered into the lawsuit.

Councilmember Zneimer recommended that the City withdraw from the lawsuit; requested that the item be moved to a future meeting; objected to the use of the word “past-due” in the recommended action and requested to use the word “previous”.

Mayor Pro Tem Cacciotti asked how much the City would be foregoing.

City Attorney Jared stated its around $55,000 and responded to other City Council inquiries.

Mayor Mahmud opened the public comment period.

Written public comment:

Chris Bray expressed concern over recommended action.

With no other requests to speak, the public comment period was closed.

There was a discussion regarding as to why the item was brought before the City Council.

A motion was made by Mayor Mahmud, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to approve the Item No. 8, as presented. 16 - 7
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Motion carried, 3-1, with Councilmember Zneimer voting no.

9. AMENDING THE HOLIDAY SCHEDULE FOR THE PUBLIC SERVICE EMPLOYEE ASSOCIATION – FULL TIME UNIT AND THE UNREPRESENTED MANAGEMENT UNIT

RESOLUTION

A RESOLUTION OF THE CITY OF SOUTH PASADENA

AMENDING THE PUBLIC SERVICE EMPLOYEE ASSOCIATION
– FULL TIME MEMORANDUM OF UNDERSTANDING FOR
FISCAL YEARS 2019-2022 TO CLARIFY LANGUAGE

REGARDING THE THANKSGIVIG HOLIDAY

RESOLUTION

A RESOLUTION OF THE CITY OF SOUTH PASADENA

AMENDING UNREPRESENTED MANAGEMENT EMPLOYEE

BENFITS LISTING AND MANAGEMENT SALARY SCHEDULE
NO. 7626 TO CLARIFY LANGUAGE REGARDING THE

THANKSGIVING HOLIDAY

COUNCIL ACTION AND MOTION
Councilmember Zneimer pointed out a minor typo that needed to be corrected in the resolution.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

A motion was made by Councilmember Zneimer, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to approve the Item No. 9, as amended.

Motion carried, 4-0.

10. 2021-2029 HOUSING ELEMENT: RECOMMENDED STRATEGY AND SCHEDULE CHANGE IN RESPONSE TO THE PASSAGE OF AB1398
Recommendation
It is recommended that the City Council approve the revised strategy for adoption of the 2021-2029 General Plan Housing Element in response to the recent adoption of AB1398.

COUNCIL ACTION AND MOTION
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Housing Element Project Manager Bar made a presentation and provided an overview of the item.

Councilmember Zneimer noted minor typos in the recommended action and the staff report; inquired about the review and certification process of the housing element; asked what a “meta” schedule means.

Mayor Pro Tem Cacciotti discussed several key initiatives that are going on at the same time, including the adoption of the housing element.

There was a discussion amongst the City Council on the schedule towards adoption.

Housing Element Project Manager Bar responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 10, as presented.

Motion carried, 4-0.

11. APPROPRIATION OF FUNDS FOR ARCHITECTURAL SERVICES
Recommendation
It is recommended that the City Council appropriate $40,000 for payment to Architectural Resources Group (ARG) for the development of design standards and guidelines for Accessory Dwelling Units (ADUs) on historic properties.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired what “in-kind staff time” meant.

City Manager Chaparyan noted it’s the staff’s time working on the project.

Mayor Mahmud opened the public comment period.

With no other requests to speak, the public comment period was closed.

A motion was made by Councilmember Zneimer, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to approve Item No. 11, as presented. 16 - 9
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Motion carried, 4-0.

14. RECOMMENDATION TO JOIN THE SAN GABRIEL VALLEY REGIONAL FOOD

RECOVERY PROGRAM
Recommendation
It is recommended that the City Council:

1. Approve participation in the Regional Food Recovery Program led by the San Gabriel Valley Council of Governments (SGVCOG) to comply with the edible food recovery component of Senate Bill 1383.

2. Appropriate $60,705 in General Fund Undesignated Reserves to Public Works Environmental Services Account Number 101-6010-6015-8020-000 (Special Department Expense) to fund South Pasadena’s portion of the SGVCOG agreement.

COUNCIL ACTION AND MOTION
Water Conservation & Sustainability Analyst Kasparian provided an overview of the staff report.

Mayor Pro Tem Cacciotti inquired who are food generators.

Councilmember Zneimer inquired if composting emits methane gas.

Water Conservation & Sustainability Analyst Kasparian responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

With no other requests to speak, the public comment period was closed.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 14, as presented.

Motion carried, 4-0.

PUBLIC HEARING

15. FIRST READING AND INTRODUCTION OF AN ORDINANCE, AMENDING CHAPTER 16 (GARBAGE AND WASTE) AND CHAPTER 2
(ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO

IMPLEMENT A MANDATORY ORGANIC WASTE DISPOSAL REDUCTION
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ORDINANCE AS REQUIRED BY SB 1383 AND CALRECYCLE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AMENDING SOUTH PASADENA MUNICIPAL CODE SECTION 16.1 (“DEFINITIONS”), SECTION 16.3 (“ILLEGAL ACCUMULATIONS”), SECTION 16.5 (“COLLECTION AND REMOVAL
GENERALLY”), SECTION 16.13 (“TRANSPORTATION ALONG
STREETS”), SECTION 16.14 (“PILING OF BRUSH, TREE, ETC., TRIMMINGS AND STUMPS”), SECTION 16.17 (“GENERALLY”),
SECTION 16.18 (“LOCATION”), SECTION 16.19 (“UNAUTHORIZED REMOVAL OR INTERFERENCE WITH”), AND SECTION 16.22
(“COVERING OF GARBAGE RECEPTACLES; WRAPPING GARBAGE”)
OF CHAPTER 16 (“GARBAGE AND WASTE”) RELATING TO

MANDATORY ORGANIC WASTE DISPOSAL AND ADDING A NEW
ARTICLE V (ORGANIC WASTE DISPOSAL) TO CHAPTER 16
(“GARBAGE AND WASTE”) CONSISTENT WITH THE STATE’S MODEL

MANDATORY ORGANIC WASTE DISPOSAL REDUCTION ORDINANCE
AND ADDING A NEW SECTION 2.99-29C (“RECOVERED ORGANIC

WASTE PRODUCT AND RECYCLED-CONTENT PAPER
PROCUREMENT REQUIREMENTS”) OF CHAPTER 2
(“ADMINISTRATION”) OF THE SOUTH PASADENA MUNICIPAL CODE

RELATING TO RECYCLED AND ORGANIC WASTE PROCUREMENT
Recommendation
It is recommended that the City Council read by title only for first reading, waiving further reading, and introduce an ordinance to amend Chapter 16 and Chapter 2 of the South Pasadena Municipal Code (SPMC) to implement a Mandatory Organic Waste Disposal Reduction Ordinance as required by SB 1383 and CalRecycle, within the City of South Pasadena.

COUNCIL ACTION AND MOTION
Acting Public Works Director Gerber made a presentation and provided an overview of the item.

Mayor Mahmud noted that an updated ordinance was included in the additional documents.

Councilmember Zneimer inquired how enforcement is accomplished; inquired about the colored bins provided to residents.

Councilmember Donovan inquired how material will be separated in modified bins. 16 - 11
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Mayor Mahmud inquired that under these new regulations, enforcement can take place if there is co-mingling of waste; inquired about the time period for residents to comply; inquired about public outreach; inquired about the fine amount levels.

Acting Public Works Director Gerber responded to City Council inquiries.

There was a discussion as to what would be considered organic waste.

Mayor Pro Tem Cacciotti inquired about the multiple tiers referenced in the ordinance; inquired about the barrels being provided by the City.

Councilmember Zneimer inquired if the new regulations will increase costs from Athens Services; inquired if the City’s credits received will be affected by the new regulations.

City staff responded to City Council inquiries.

City Attorney Jared noted changes in the proposed ordinances that was provided by staff in the additional documents.

Mayor Mahmud noted that additional changes will need to be made in the ordinance when it comes for second reading.

Mayor Mahmud opened the public hearing.

Sam Burgess stated that apartment buildings will have a difficult time storing these additional bins; asked if the City will be provided colored bins on the street.

A member of the public asked if the City is paying for the material recovery facility (MRF).

Mayor Mahmud and City staff briefly responded to comments.

Christian Warner, Athens Services, responded to several points made during the item discussion.

Mayor Pro Tem Cacciotti inquired about waste characterizations.

Councilmember Zneimer inquired if trash bins at public parks are included in waste characterization.

Mayor Mahmud requested that Athens Services provide notice to City staff when they are out notifying multi-unit complexes and businesses of the new regulations.

Mayor Pro Tem Cacciotti inquired about the use of electric equipment. 16 - 12
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Christian Warner, Vice President of Athens, responded to City Council inquiries.

With no other requests to speak, Mayor Mahmud closed the public hearing.

Mayor Mahmud requested to relabel the term, “garbage and waste” to “organic waste and non-organic waste” and define non-organic waste as any type of waste that is not organic.

City Attorney Jared requested that change be made to the chapter heading, with staff analyzing the remaining ordinance for any applicable change.

There was a discussion about the definition of “waste”.

City Attorney Jared recommended bringing back a modified ordinance for first reading at the next City Council meeting so that staff has time to make all the requested and necessary changes.

A motion was made by Mayor Mahmud, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to continue the public hearing to the November 17, 2022 City Council meeting.

Motion carried, 4-0.

ACTION / DISCUSSION
None

INFORMATION REPORTS
None

ADJOURNMENT
There being no further matters, Mayor Mahmud adjourned the meeting of the City Council at 9:54 PM, to the next Regular City Council meeting scheduled on Wednesday, November 17, 2021.

Respectfully submitted:
_______________________________
Christina Muñoz
Deputy City Clerk
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APPROVED
_______________________________
MICHAEL A. CACCIOTTI
MAYOR
Attest:
________________________________
Christina Muñoz
Deputy City Clerk
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ATTACHMENT 2
November 17, 2021 Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, NOVEMBER 17, 2021 AT 7:00 PM
CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Mahmud on Wednesday, November 7, 2021, at 7:04 p.m. The City Council Chamber are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL
PRESENT Mayor Diana Mahmud
Mayor Pro Tem Michael Cacciotti
Councilmember Jack Donovan
Councilmember Jon Primuth
Councilmember Evelyn G. Zneimer
ABSENT
Christina Muñoz, Acting Deputy City Clerk, announced a quorum.

CITY
STAFF
PRESENT:

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Mayor Pro Tem Michael Cacciotti.

CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
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A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Government Code sec. 54956.9(d)(1)
Owen Cliff Snider v. City of South Pasadena, UPC Case No. LA-CE-1800-M City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Government Code sec. 54956.9(d)(1)
City of South Pasadena v. The Dow Chemical Company, et al., Case No. 2:20-cv-07765-MWF-(SP)
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code sec. 549561)
Claimant: Lili Zhang
Agency Claimed Against: City of South Pasadena
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

D. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code Section 54956.9(d)(2):

Number of matters: 1
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He stated that Councilmember Primuth did not participate in this item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

The City Council recessed closed session at 6:58 p.m.

PUBLIC COMMENT

2. PUBLIC COMMENT - GENERAL
Mayor Mahmud announced public comments are intended to address matters not on the agenda for the meeting. Members of the public have the option of emailing, participating 16 - 17
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via Zoom (audio), or speaking in-person to address the City Council, as listed on the agenda.

Live Public Comment:
• Walter Quinn expressed concern with the South Pasadena Police Department. • Chris Bray discussed a letter he sent to the City in 2019 pertaining to City employees leaving the City.
• John Srebalus express sun downtown resolution.

PRESENTATIONS

3. INTRODUCTION OF STAFF
Finance Director Louie introduced New Accountant Ani Sargsyan.

COMMUNICATIONS

4. COUNCILMEMBERS COMMUNICATIONS
Councilmember Zneimer shared photos of her volunteering to build the South Pasadena Rose Parade float.

Councilmember Donovan discussed a recent meeting of the Lease Ad-Hoc Committee.

Councilmember Primuth discussed a recent meeting of the Mobility and Transportation Infrastructure Commission.

PUBLIC HEARING
ITEM 13 WAS HEARD AT 7:30 PM PER ELECTIONS CODE 21607.1.(D)

13. PUBLIC HEARING TO RECEIVE PUBLIC INPUT REGARDING COMMUNITIES

OF INTEREST RELATED TO REDISTRICTING FOR SOUTH PASADENA CITY

COUNCIL DISTRICTS

Recommendation
It is recommended that the City Council:

1. Receive a report on the redistricting process and permissible criteria to be considered to redraw district boundaries; and
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2. Conduct a public hearing to receive public input regarding communities of interest.

COUNCIL ACTION AND MOTION
Management Services Director Demirjian introduced the item.

Assistant City Attorney Giragosian and Ken Chawkins, National Demographic Corporation, provided a presentation and an overview of the item.

Councilmember Primuth discussed the City’s current district map and inquired about the rationale behind choosing that map in 2017.

There was a discussion amongst the City Council on the boundary lines in the current district map.

Mayor Mahmud opened the public hearing.

With no requests to speak, Mayor Mahmud closed the public hearing.

Mayor Pro Tem Cacciotti inquired if the City’s current map is contiguous and compact.

Mayor Mahmud inquired how increased state-mandated future housing will impact the map.

Councilmember Primuth agreed with planning for future housing growth in the map; discussed how the commercial areas should be split up between the districts.

Assistant City Attorney Giragosian and Mr. Chawkins responded to City Council inquiries.

4. CONTINUED COUNCILMEMBERS COMMUNICATIONS
Motion by Mayor Pro Tem Cacciotti, seconded by Mayor Mahmud, to address a letter to District Attorney Gascon regarding a local crime in South Pasadena where the defendants were recently released.

Mayor Pro Tem Cacciotti shared a photo of Larry Abelson at a recent Mobility and Transportation Infrastructure Commission; shared a photo of the “no gas at South Pas” event, shared a photo of Public Works staff painting; shared a photo of a electric truck; shared a photo of a local scout group; shared a photo of himself and a City of Duarte Councilmember; shared a photo of Fay Liu and her book; and, shared a photo of a visit to the Los Angeles County Department of Public Health. 16 - 19
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Mayor Mahmud discussed a recent meeting at San Gabriel Valley Council of Governments (SGVCOG) pertaining to County redistricting; discussed a recent meeting of the SGVCOG Transportation Committee; discussed a recent ACA 7 working group meeting and a potential measure regarding local control; and, discussed a recent meeting of the Planning Commission.

5. CITY MANAGER COMMUNICATIONS
City Manager Chaparyan thanked the City Council for their support during her first 6 months; and, wished her daughter a happy birthday.

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Mayor Mahmud requested to move Item No. 11 to a future City Council meeting.

CONSENT CALENDAR

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $116,233.85; GENERAL CITY WARRANTS IN THE AMOUNT OF $264,769.36;
SUPPLEMENTAL ACH PAYMENTS IN THE AMOUNT OF $328,166.17; VOIDS IN THE AMOUNT OF ($3,810.91); PAYROLL IN THE AMOUNT OF $622,296.68.

Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

9. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

10. APPROVAL OF 2022 CITY COUNCIL MEETING SCHEDULE
Recommendation
It is recommended that the City Council approve a City Council meeting schedule for the 2022 calendar year.

11. THIS ITEM WAS MOVED TO A FUTURE CITY COUNCIL MEETING.

12. APPOINTMENT OF ROBERT JOE TO MOSQUITO VALLEY VECTOR

CONTROL DISTRICT (DISTRICT) BOARD OF TRUSTEES
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Recommendation
It is recommended that the City Council re-appoint Robert Joe to serve as the City’s representative to the San Gabriel Valley Mosquito and Vector Control District (District) Board of Trustees effective January 1, 2022, for a second twoyear term.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti requested to pull Item No. 9.

Mayor Mahmud noted that Item No. 8 includes an additional document; and, requested to move Item No. 11 to a future City Council meeting.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Consent Calendar Item(s) 7-8, 10, and 12, as presented and amended.

Motion carried, 5-0.

CONSENT CALENDAR - AGENDA ITEM(S) PULLED FOR SEPARATE DISCUSSION

9. MONTHLY INVESTMENT REPORT FOR SEPTEMBER 2021
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for September 2021.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti complimented the City’s earnings/yield and shared a graphic of other agencies in comparison.

Councilmember Zneimer recommended pulling funds from Local Agency Investment Fund LAIF to invest funds with a high yield.

Finance Director Louie responded to City Council inquiries.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 9, as presented.

Motion carried, 5-0.
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PUBLIC HEARING (CONTINUED)

14. FIRST READING AND INTRODUCTION OF AN ORDINANCE, AMENDING CHAPTER 16 (GARBAGE AND WASTE) AND CHAPTER 2
(ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO

IMPLEMENT A MANDATORY ORGANIC WASTE DISPOSAL REDUCTION
ORDINANCE AS REQUIRED BY SB 1383 AND CALRECYCLE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

MANDATORY ORGANIC WASTE DISPOSAL AND ADDING A NEW
ARTICLE V (ORGANIC WASTE DISPOSAL) TO CHAPTER 16
(“GARBAGE AND WASTE”) CONSISTENT WITH THE STATE’S MODEL

MANDATORY ORGANIC WASTE DISPOSAL REDUCTION ORDINANCE
AND ADDING A NEW SECTION 2.99-29C (“RECOVERED ORGANIC

WASTE PRODUCT AND RECYCLED-CONTENT PAPER
PROCUREMENT REQUIREMENTS”) OF CHAPTER 2
(“ADMINISTRATION”) OF THE SOUTH PASADENA MUNICIPAL CODE

COUNCIL ACTION AND MOTION
Water Conservation & Sustainability Analyst Kasparian made a presentation and provided an overview of the item.

Mayor Mahmud inquired how to dispose of cooking oil with the new regulations. 16 - 22
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Councilmember Zneimer stated that residents in the hillside have different colored trash containers; and, asked if Athens will be providing new containers.

Mayor Pro Tem Cacciotti requested that public outreach include simple pictures to show how to properly separate and dispose waste.

Mayor Mahmud re-opened the public hearing.

With no requests to speak, Mayor Mahmud closed the public hearing.

City Attorney Jared noted minor revisions to the ordinance in the additional documents.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 15, as presented.

Motion carried, 5-0.

Mayor Mahmud thanked City staff for their work on this item.

ACTION / DISCUSSION

15. 2021-2029 PUBLIC REVIEW DRAFT GENERAL PLAN HOUSING ELEMENT Recommendation
It is recommended that the City Council provide comments and suggestions to staff for revising the Public Review Draft Housing Element in preparation of a final draft.

COUNCIL ACTION AND MOTION
Housing Element Project Manager Elizabeth Bar-El and Amy Sinsheimer, PlaceWorks, made a presentation and provided an overview of the item.

Councilmember Primuth discussed the public draft sites inventory and inquired how density housing is determined.

Mayor Pro Tem Cacciotti inquired if the Ostrich Farm area was re-zoned.

Councilmember Primuth inquired on the response of property owners who will have to have their sites rezoned.

Mayor Pro Tem Cacciotti referenced the Carrows Restaurant property at 815 Fremont Ave and inquired on its project status.
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Mayor Mahmud inquired when the City would be able to administer an ADU amnesty program; and, discussed the implementation of SB 9 & SB 10 and their impacts on future housing.

City staff responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

Councilmember Primuth thanked City staff for their work on this item; provided a background on the formula used to determine the RHNA numbers for South Pasadena and noted that agencies with high quality transit were given higher numbers to meet.

Mayor Mahmud reiterated Councilmember Primuth’s thoughts and noted this prohibit local governments from developing quality transit in the future; thanked City staff for their work on the item; and, encouraged the public to submit public comments by December 6, 2021.

16. UPDATE ON STATE AND PASADENA AREA COMMUNITY COLLEGE

REDISTRICTING AND DIRECTION ON DRAFT MAPS
Recommendation
It is recommended that the City Council:

1. Receive an update on the State Redistricting process and provide the City Manager and staff direction to submit comments regarding the visualizations and draft maps being considered for legislative districts affecting South Pasadena; and

2. Receive an update on the Pasadena Area Community College District (PACCD) redistricting process and provide the City Manager and staff direction to submit comments regarding the visualizations and draft maps.

COUNCIL ACTION AND MOTION
Management Services Director Demirjian made a presentation and provided an overview of the item.

Councilmember Zneimer referenced State Assembly District map (AD 210) and inquired what areas of San Bernardino County could be removed to ensure that South Pasadena is grouped with Pasadena and San Marino.

Management Services Director Demirjian responded to City Council inquires. 16 - 24
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Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

The City Council reached consensus to support Plan A, B1, or B2 for the Pasadena Area Community College District map.

The City Council reached consensus to support Congressional District map CD 210.

The City Council reached consensus to support State Senate District map SD 210.

There was a discussion amongst the City Council regarding State Assembly District map AD 210 and its inclusion of areas in San Bernardino County.

The City Council reached consensus to support a State Assembly District map AD 210 that excludes the San Bernardino County Mountain communities so that South Pasadena can be included.

INFORMATION REPORTS
None

ADJOURNMENT
There being no further matters, Mayor Mahmud adjourned the meeting of the City Council at 10:15 PM, to the next Regular City Council meeting scheduled on Wednesday, December 1, 2021.

Respectfully submitted:
_______________________________
Christina Muñoz
Deputy City Clerk

APPROVED
_______________________________
MICHAEL A. CACCIOTTI
MAYOR
Attest:
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________________________________
Christina Muñoz
Deputy City Clerk
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ATTACHMENT 3
December 01, 2021 Minutes
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Minutes – December 1, 2021 Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, DECEMBER 1, 2021 AT 7:00 PM
CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Mahmud on Wednesday, December 1, 2021, at 7:00 p.m. The City Council Chamber are located at 1424 Mission Street, South Pasadena, California.

CITY
STAFF
PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Christina Muñoz, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Jack Donovan.

CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
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A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Government Code sec. 54956.9(d)(1)
City of South Pasadena v. The Dow Chemical Company, et al., Case No. 2:20-cv-07765-MWF-(SP)
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Government Code sec. 54956.9(d)(1)
City of South Pasadena, et al. v. California Department of Transportation, et al. (LASC Case No. 21STCP01779)
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

C. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION – City Initiating
(Government Code Section 54956.9(d)(4)
Number of cases: One
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section: 54956.8)
Property Address: 920 Lohman Lane
Agency Negotiator: City Manager, Armine Chaparyan
Negotiating Parties: John Letts
Under Negotiations: Price and Terms
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office and Real Property Negotiators but no action was taken in closed session.

E. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section: 54956.8)
Property Address: 1503-1507 El Centro Street, South Pasadena Agency Negotiator: City Manager, Armine Chaparyan
Negotiating Parties: Stephan Goodwin and Sally Smythe
Under Negotiations: Price and Terms
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City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office and Real Property Negotiators but no action was taken in closed session.

The City Council recessed closed session at 6:55 p.m.

PUBLIC COMMENT

Live Public Comment:
• Walter Quinn expressed concern with the South Pasadena Police Department. • Jose L. Zavala discussed the upcoming annual South Pasadena Tiger Run on December 4th.
• Nichole Hofstad requested the installation of a rectangular rapid flashing beacon on the intersection of Grevelia St. and Park Ave.

Motion by Councilmember Primuth, seconded by Mayor Pro Tem Cacciotti to direct staff to look into Ms. Hofstad’s request.

Zoom Public Comment:
• Laurie Wheeler invited the City Council to the upcoming holiday celebration at the Farmer’s Market on December 2nd and the upcoming State of the City address. • Joanne Nuckols expressed concern over SB 9 & 10 and their potential negative effects on the City.

PRESENTATIONS

3. Introduction of Staff
Community Services Director Pautsch introduced Community Services Program Specialist Jordan Bell.

COMMUNICATIONS
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4. Councilmembers Communications
Councilmember Donovan yielded his three minutes to Mayor Pro Tem Cacciotti.

Councilmember Zneimer shared a photo of the celebration of Hanukkah.

Councilmember Primuth stated that he has several committee meetings in the coming week.

Mayor Pro Tem Cacciotti shared photos of tiny homes in the City of Baldwin Park; shared a photo of City staff out in the field; shared photos of himself and others serving food at an event; shared a photo of a gardener recharging his lawn equipment at this house; shared photos from a recent electric auto show; shared a photo of a vaccination clinic at Holy Family Church; shared a photo of City staff out in the field; discussed an upcoming electric leaf blower demonstration event on December 6th; wished everyone a Happy Hanukkah.

Mayor Mahmud discussed a recent Los Angeles County Mayors meeting; discussed the recent annual conference of the California Community Choice Aggregators; discussed the upcoming Festive Holiday Celebration on December 2nd.

5. City Manager Communications
City Manager Chaparyan introduced newly appointed Deputy City Clerk, Christina Muñoz; provided an overview of the City’s social media platforms.

Police Chief Solinsky provided an update on the Police Department Assessment.

6. Reordering of, Additions, or Deletions to the Agenda None.

CONSENT CALENDAR

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $7,390.00; GENERAL CITY WARRANTS IN THE AMOUNT OF $573,732.44;
SUPPLEMENTAL ACH PAYMENTS IN THE AMOUNT OF $32,659.98; VOIDS IN THE AMOUNT OF ($110.00); TRANSFERS IN THE AMOUNT OF
$188,100.55: PAYROLL IN THE AMOUNT OF $595,166.68.

Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. PRESENTATION OF CITY COUNCIL MEETING MINUTES
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Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

9. MONTHLY INVESTMENT REPORT FOR OCTOBER 2021
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for October 2021.

10. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

11. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

12. ADOPTION OF A RESOLUTION AUTHORIZING REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES

OF THE CITY OF SOUTH PASADENA FOR THE PERIOD OF
DECEMBER 2, 2021 THROUGH JANUARY 1, 2022, PURSUANT

TO BROWN ACT PROVISIONS
Recommendation
It is recommended that the City Council approve the attached authorizing remote teleconference meetings of the legislative bodies of the City.

13. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

14. ADOPTION OF A RESOLUTION APPROVING PARTICIPATION IN THE LOS

ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION

PROGRAM

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, APPROVING PARTICIPATION IN THE

LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING

ALLOCATION PROGRAM BY AUTHORIZING THE MAYOR, OR

THEIR DESIGNEE, TO SIGN A REIMBURSEABLE CONTRACT

WITH THE LOS ANGELES COUNTY DEVELOPMENT

AUTHORITY ACTION ON BEHALF OF THE COUNTY
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Recommendation
It is recommended that the City Council adopt a resolution approving participation in the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program.

15. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti requested to pull Item Nos. 11 and 15.

Councilmember Zneimer requested to pull Item Nos. 10 and 13.

Mayor Mahmud noted that Item No. 8 includes an additional document.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Consent Calendar Item(s) 7-9, 12, and 14, as presented and amended.

Motion carried, 5-0.

CONSENT CALENDAR - AGENDA ITEM(S) PULLED FOR SEPARATE DISCUSSION

10. ANNUAL REPORT FOR THE LIBRARY SPECIAL TAX
Recommendation
It is recommended that the City Council receive and file a report on the Fiscal Year 2020-2021 Library Special Tax, per the requirements of the State of California Local Agency Special Tax and Bond Accountability Act.

COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired about the revenue level.

City staff responded to City Council inquiries.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve the Item No. 10, as presented.

Motion carried, 5-0.

11. APPROVAL OF A LETTER IN OPPOSITION TO THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY DEFUNDING LAW
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ENFORCEMENT AND CANCELLATION OF LAW ENFORCEMENT

CONTRACTS FOR THE METRO RAIL SYSTEM
Recommendation
It is recommended that the City Council authorize a letter of opposition to the Los Angeles County Metropolitan Transportation Authority (Metro) regarding defunding law enforcement and the cancellation of law enforcement contracts on the Metro Rail System.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti requested to add the following language to the letter, “Moreover, we would as we did in 2017, the Mayor and I, note frequently the lack of visible law enforcement on the trains and the stations. We therefore request an accounting of how law enforcement services are deployed on the Gold or L-lines from Highland Park and/or South Pasadena station to its current terminus at Azusa Pacific University/Citrus College Station.”
Mayor Mahmud expressed her support for Mayor Pro Tem Cacciotti’s request. She requested to add a sentence to reflect support of the additional of mental health presence but is not a substitute for law enforcement.

Councilmember Zneimer expressed her support for the changes.

Mayor Mahmud opened the public comment period.

Live Public Comment:
• John Srebalus expressed his opposition to the proposed letter.

Zoom Public Comment:
• Ella Hushagen expressed her opposition to the proposed letter.

Written Public Comment:
• Helen Tran with Care First South Pasadena expressed her opposition to the proposed letter.
• An anonymous resident expressed their opposition to the proposed letter. • Matthew Barbato expressed his opposition to the proposed letter.

With no other requests to speak, Mayor Mahmud closed the public comment period. 16 - 34
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Mayor Pro Tem Cacciotti addressed why the Council was quickly taking action on this letter; thanked members of the public for their comments; stated that public safety presence on the trains is vital in protecting people.

Councilmember Primuth stated that he would like to see law enforcement adapt in the future and work with mental health individuals; noted that the City cannot support an all or nothing position.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Primuth and approved by roll call vote to approve the Item No. 11, as amended.

Motion carried, 5-0.

13. SECOND READING AND ADOPTION OF AN ORDINANCE, AMENDING CHAPTER 16 (GARBAGE AND WASTE), CHAPTER 5 (ANIMALS AND FOWL), AND CHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA

MUNICIPAL CODE TO IMPLEMENT A MANDATORY ORGANIC WASTE
DISPOSAL REDUCTION ORDINANCE AS REQUIRED BY SB 1383 AND

CALRECYCLE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AMENDING SOUTH PASADENA MUNICIPAL CODE CHAPTER 16 “GARBAGE AND WASTE” BY RENAMING AS
“ORGANIC WASTE AND NON-ORGANIC WASTE”, BY MAKING SUCH
AMENDMENTS TO CHAPTER 16 RELATING TO STATEWIDE

MANDATORY ORGANIC WASTE DISPOSAL REGULATIONS, AND
ADDING A NEW ARTICLE V (“ORGANIC WASTE DISPOSAL”)
CONSISTENT WITH THE STATE’S MODEL MANDATORY ORGANIC

WASTE DISPOSAL REDUCTION ORDINANCE AND ADDING A NEW
SECTION 2.99-29C (“RECOVERED ORGANIC WASTE PRODUCT AND
RECYCLED-CONTENT PAPER PROCUREMENT REQUIREMENTS”) TO
CHAPTER 2 (“ADMINISTRATION”) OF THE SOUTH PASADENA

MUNICIPAL CODE RELATING TO RECYCLED AND ORGANIC WASTE
PROCUREMENT AND AMENDING SECTION 5.22 (“DEAD ANIMALS”) IN CHAPTER 5 (“ANIMALS AND FOWL”) OF THE SOUTH PASADENA
MUNICIPAL CODE RELATING TO DISPOSAL OF DEAD ANIMALS.

Recommendation
It is recommended that the City Council read by title only for second reading, waiving further reading, and adopt an ordinance to amend Chapter 16 (Garbage and Waste), Chapter 5 (Animals and Fowl), and Chapter 2 (Administration) of the South Pasadena Municipal Code (SPMC) to implement a mandatory organic waste disposal reduction ordinance as required by Senate Bill No. 1383. 16 - 35
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COUNCIL ACTION AND MOTION
Councilmember Zneimer inquired about the cost to implement SB 1383 and how enforcement will be implemented.

Acting Public Works Director Gerber responded to City Council inquiries and noted that cost has yet to be determined.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

A motion was made by Councilmember Zneimer, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to approve the Item No. 13, as presented.

Motion carried, 4-0-1 with Councilmember Donovan abstaining.

15. APPROVAL OF THE RECOMMENDATION TO HOLD SENIOR CONGREGATE

LUNCH PROGRAM IN-PERSON TO ONLY FULLY VACCINATED SENIORS Recommendation
It is recommended that the City Council approve the recommendation to hold senior congregate lunch program in-person to only fully vaccinated seniors

COUNCIL ACTION AND MOTION
Mayor Pro Tem Cacciotti inquired if seniors are more comfortable attending activities if there is a vaccination requirement.

Community Services Supervisor Snyder responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

Yvonne LaRose asked if the vaccination requirement included booster shot.

With no other requests to speak, the public comment period was closed.

Councilmember Zneimer stated that the senior population is the most vulnerable to COVID-19 and we need to do all we can to protect our senior citizens.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve the Item No. 15, as presented.

Motion carried, 5-0.
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PUBLIC HEARING

16. AMENDMENT TO CHAPTER 36 (ZONING) OF THE SOUTH PASADENA MUNICIPAL CODE PERTAINING TO ADD SECTION 36.350.200.J (DESIGN

STANDARDS FOR HISTORIC PROPERTIES) AND DESIGN GUIDELINES FOR

ADU DEVELOPMENT ON HISTORIC PROPERTIES

RESOLUTION

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY

OF SOUTH PASADENA, CALIFORNIA, RECOMMENDING THAT

THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING
SECTION 36.350.200 (RESIDENTIAL USES –ACCESSORY

DWELING UNITS) ADDING NEW ADU DESIGN STANDARDS FOR
HISTORIC PROPERTIES, OF DIVISION 36.350 (STANDARDS
FOR SPECIFIC LAND USES) OF CHAPTER 36 (ZONING) OF THE

SOUTH PASADENA MUNCIPAL CODE
Recommendation
It is recommended by the Planning Commission that the City Council conduct a public hearing and provide direction regarding the following:

1. Zoning Code Amendment to Section 36.350.200 of Division 36.350 (Standards for Specific Land Uses) to Chapter 36 (Zoning) of the South Pasadena Municipal Code pertaining to Accessory Dwelling Units (ADUs) on historic properties (Phase II ADU Ordinance); and

2. Design Guidelines for ADU Development on Historic Properties.

COUNCIL ACTION AND MOTION
Community Development Director Frausto-Lupo introduced the item and noted that tonight’s item was intended to be a public hearing but due to certain circumstances, staff will bring back an urgency ordinance at the December 15th City Council meeting.

Evanne St. Charles, Architectural Resources Group, made a presentation of the proposed ADU ordinance amendments.

Councilmember Zneimer inquired how many feet an ADU would have to be set back.

Councilmember Primuth inquired to why attached ADUs are not permitted on historic properties.

Councilmember Zneimer inquired if the ADU amnesty program applies to historic properties.
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Mayor Mahmud inquired about the installation of vinyl windows in historic districts; inquired if any home in an eligible historic district who wished to add an ADU would be subject to the historic ADU ordinance.

City staff responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

Written Public Comment:

Liz Falletta expressed support for the proposed ordinance.

With no other requests to speak, the public comment period was closed.

Councilmember Donovan complimented staff for their work on the ordinance.

Mayor Mahmud thanked the Planning Commission and Cultural Heritage Commission for their work on this ordinance.

City Attorney Jared noted that the City Council is approving any recommended changes to the ordinance and design guidelines with direction to bring the item back to the December 15th Council meeting as an urgency ordinance.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 16, as amended by the City Attorney.

Motion carried, 5-0.

ACTION / DISCUSSION

17. REPURPOSE CIVIC CENTER ART GALLERY BUDGET TO FUND PUBLIC ART

PROJECTS AND EXHIBITS ON CITY-OWNED PROPERTIES
Recommendation
It is recommended that the City Council:

1. Repurpose the $25,000 budgeted for the Civic Center Art Gallery to fund public art projects and exhibits on city-owned properties; and

2. Direct staff to issue a request for proposals for art projects for review by the Public Arts Commission and approval of projects by the City Council.

COUNCIL ACTION AND MOTION
Deputy Community Development Director Lin made a presentation and provided an overview of the item.
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Councilmember Primuth inquired if this funding could be used for more durable art in the City.

Councilmember Zneimer inquired if local artist will have priority for funds.

Mayor Mahmud asked if the Public Arts Commission discussed more durable art in the City.

Deputy Community Development Director Lin responded to City Council inquiries.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

Mayor Mahmud noted that the staff recommendation is vague regarding temporary art vs. durable art; noted that she would like to see some of the funds prioritized for durable art.

There was a discussion amongst the City Council pertaining to the funding of public art.

Mayor Mahmud suggested amending the recommended action to state that the RFP include potential proposal for durable art projects.

A motion was made by Mayor Pro Tem Cacciotti, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 17, as amended.

18. SENATE BILL 381 IMPLEMENTATION
Recommendation
It is recommended that the City Council review and provide direction regarding implementation of Senate Bill 381 (SB 381):

1. Establish a City Council Ad Hoc Implementation Committee for the next phase of the California Department of Transportation (Caltrans) surplus properties disposition;

2. Conduct additional community outreach to work with tenants;

3. Establish a Memorandum of Understanding with the South Pasadena Preservation Foundation (SPPF) to inspect the historic surplus Caltrans properties and identify the character defining features;

4. Release a Request for Proposals to identify Housing Related Entities (HREs) for potential partnership opportunities or consultant to assist in the development of a Community Land Trust; and

5. Release a Request for Proposals to conduct property inspection and repair estimates of the properties that the City wants to purchase. 16 - 39
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COUNCIL ACTION AND MOTION
Deputy Community Development Director Lin made a presentation and provided an overview of the item.

Mayor Pro Tem Cacciotti inquired about the pricing options for the vacant properties.

Mayor Mahmud discussed the identification of character defining features; inquired if the initial focus will be vacant properties vs occupied properties.

Councilmember Zneimer asked if permission from Caltrans is required before an inspection can take place; inquired about the deadline to purchase the properties.

Councilmember Primuth discussed financing for the properties for the tenants and rehabilitation of historic properties.

There was a discussion amongst the Council regarding the rehabilitation of the properties and who is responsible for the potential costs.

Councilmember Zneimer inquired about the prevailing wage regulations in the new law.

There was a discussion amongst the City Council regarding prevailing wage.

City staff responded to City Council inquires.

Mayor Mahmud opened the public comment period.

Zoom Public Comment:

Mark Gallatin expressed his support for the proposed item; recommended developing an ad-hoc committee for additional community outreach; recommended the creation of a community land trust.

With no other requests to speak, the public comment period was closed.

Councilmember Zneimer, Councilmember Primuth, and Councilmember Donovan expressed their interest to sit on the implementation ad-hoc committee.

Councilmember Zneimer withdrew her interest to sit on the committee for Councilmember Donovan.

There was a discussion amongst the City Council regarding the timing of recommended actions 4 and 5.
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Mayor Mahmud suggested giving the City Manager authorization to determine the timing of the release of the RFP.

Mayor Pro Tem Cacciotti suggested amended the language in recommended action #4 to “request for qualifications”.

City Manager Chaparyan requested direction on whether the SB 381 ad-hoc committee and the Non-Legislative ad-hoc committee should be eliminated.

Mayor Mahmud agreed that both ad-hoc committees should be eliminated due to the creation of the implementation committee.

Councilmember Zneimer stated that the City should pause payments to CivicStone.

A motion was made by Mayor Mahmud, seconded by Mayor Pro Tem Cacciotti and approved by roll call vote to approve Item No. 16, as amended and to appoint Councilmember Primuth and Councilmember Donovan to the Ad-Hoc Implementation Committee.

Motion carried, 5-0.

INFORMATION REPORTS

19. ALTERNATIVE MOBILE CRISIS RESPONSE PROGRAM PILOT & GAPS IN

SERVICES UPDATES
Recommendation
No staff report for this item, receive and file Power Point presentation.

COUNCIL ACTION AND MOTION
Samuel Pedersen, San Gabriel Valley Council of Governments, made a presentation and provided an overview of the item.

Lieutenant Robledo discussed the upcoming Point in Time Count.

Councilmember Primuth inquired how much of the funding will be Medi-Cal reimbursed.

Mayor Pro Tem Cacciotti inquired what other two cities are interested in partnering with South Pasadena; inquired what kind of vehicle would be used; inquired about the potential hours of service.
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Regular Meeting Minutes South Pasadena City Council December 1, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 1, 2021 Page 15
Mr. Pedersen responded to City Council inquiries and noted that Arcadia and San Marino are interested in partnering with the City.

Councilmember Zneimer inquired if there is a designated team currently in place to provide assistance.

Mayor Mahmud expressed concern with the current proposed program; asked how funding will work; suggested combing services with the County to provide additional hours of coverage; inquired if a joint powers authority would eventually be formed for this program.

Councilmember Primuth inquired if any Medi-Cal recipients have had issues with reimbursements.

Mr. Pedersen responded to City Council inquiries and noted that a joint powers authority is not likely.

Mayor Mahmud opened the public comment period.

With no requests to speak, the public comment period was closed.

Councilmember Zneimer inquired if the Measure H funds are finite; asked if the program welcomes volunteers from the community.

Mr. Pedersen responded to City Council inquiries and noted that he would look into the concerns brought up by the City Council.

ADJOURNMENT
There being no further matters, Mayor Mahmud adjourned the meeting of the City Council at 10:46 p.m., to the next Regular City Council meeting scheduled on Wednesday, December 15, 2021.

Respectfully submitted:
_______________________________
Christina A. Muñoz
Deputy City Clerk
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Regular Meeting Minutes South Pasadena City Council December 1, 2021 City of South Pasadena
City Council – Regular Meeting
Minutes – December 1, 2021 Page 16

APPROVED
_______________________________
MICHAEL A. CACCIOTTI
MAYOR
Attest:
________________________________
Christina A. Muñoz
Deputy City Clerk
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17 Approval of FY 2021/2022 and 2022/2023 CDBG Program
April 20, 2022

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map data is used to define low and moderate-income areas, and in many cases the City exceeds the criteria. Historically, the City has used the funding to support the Senior Nutrition Program and sidewalk replacements and improvements.

Analysis
The total allocation awarded to the City for 2022 is $122,554. On July 21, 2021, the City Council adopted Resolution No. 7727, approving the allocation of $18,383.10 in CDBG funds for the 2022 Senior Nutrition Program. The remaining funding to be allocated is $104,170.90. The proposed programming for the remainder of CDBG funds for 2022 includes an increase to the Senior Nutrition Program and an allocation to sidewalk replacements and ADA ramp upgrades.

The total estimated allocation to be awarded to the City for 2023 is $122,554. The proposed programming for the CDBG funds for 2023 includes $24,510.80 to be allocated to the Senior Nutrition Program and $98,043.20 to be allocated to sidewalk replacements and ADA ramp upgrades.

The Senior Nutrition Program provides over 14,000 nutritious hot meals at the South Pasadena Senior Center and via home delivery for homebound seniors year-round. The maximum amount of CDBG funds available for this program is limited to 20 percent of the Fiscal Year 2021/2022 allocation or $24,510.80. In order to fund the program with the maximum allowed amount, staff recommends an increase in funding by $6,127.70.

Previously, the City was limited to using 15% of the CDBG funds towards public services such as the Senior Meals program, per CDBG guidelines. Staff held discussions with the City’s CDBG Contract Manager at LACDA, and was informed of this option to increase the use of funds for public services from 15% to 20%, as allowed for the County to meet a 15% collective goal for all non-entitled cities. As such, staff is recommending the full 20% of CDBG funds be programmed to the Senior Nutrition Program for both the 2022 and 2023 funding years.

The funds for sidewalk replacements and ADA ramp upgrades will provide accessible sidewalks, and remove uplifted or broken concrete on portions of streets. The CDBG funding available to this program is $98,043.20 for 2022. CDBG funding has been allocated to these type of improvements for the past 6 years. The City is in the process of developing a 5 Year Capital Improvement Program (CIP), and these funds will be essential to the streets and sidewalk improvement programming. In an effort to further fund the CIP, staff is recommending to program $98,043.20 in 2023 CDBG funding for sidewalk replacements and ADA ramp upgrades.

Update to Contract/ Subcontracts
On December 7, 2021, the County of Los Angeles Board of Supervisors adopted an urgency Ordinance requiring all contractor personnel who (1) interact in person with LACDA employees, interns, volunteers, and commissioners, (2) work on LACDA owned or controlled property while performing services under a LACDA contract, and/or (3) come into contact with the public while performing services under a contract with the 17 - 2
Approval of FY 2021/2022 and 2022/2023 CDBG Program
April 20, 2022

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LACDA must provide one-time verification of full vaccination. However, if the contractor personnel is granted a valid medical or religious belief exemption, a weekly Certification of Compliance of a negative antigen test as evidence would deem the contractor personnel as compliant. This requirement will be established through newly added standard language in the contracts requiring vaccination of personnel as a condition of doing business with the Los Angeles County Development Authority. Any contractor or vendor funded with CDBG funds must be compliant with this ordinance.

Alternatives Considered
The City Council has previously discussed the possibility of using CDBG funding for a residential home improvement program. At this time, staff is evaluating options for future year funding, including resources needed to implement programs and other criteria for a program. City Staff held discussions with CDBG representatives and concluded that the City’s options for eligible projects are limited due to program criteria requiring that such projects benefit low and moderate-income persons.

Fiscal Impact
The City’s total CDBG allocation for Fiscal Year 2022/2023 is $122,554. Staff recommends that City Council program the entire Fiscal Year 2022/2023 CDBG fund amount, and the remaining Fiscal Year 2021/2022 funding of $104,170.90.

These annual funds are granted to the City and administration of the funds is done by existing staff and in partnership with a LACDA representative.

Community Outreach
The City is required to provide the public an opportunity to comment on the proposed use of these funds. The public hearing held tonight will satisfy this requirement.

Public Notification of Agenda Item
A public notice was published in the South Pasadena Review on Friday, March 18th, 2022.

Attachment:

1. Resolution: Approving the City of South Pasadena’s Community Development Block Grant (CDBG) program for Fiscal Years 2021/2022 and 2022/2023

2. List of CDBG Categories of Eligible Activities
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ATTACHMENT 1
Resolution: Approving the City of South Pasadena’s Community Development Block Grant (CDBG) program for Fiscal Years 2021-2022 and 2022-2023 17 - 4

CITY OF SOUTH PASADENA
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

AUTHORIZING THE ALLOCATION OF THE COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE

SENIOR NUTRITION PROGRAM AND SIDEWALK

REPLACEMENTS AND AMERICAN WITH DISABILITIES ACT
(ADA) RAMP UPGRADES FOR
FISCAL YEARS 2021/2022 AND 2022/2023
WHEREAS, the Community Development Block Grant (CDBG) Program has operated since 1974 to provide local governments the resources to meet the needs of persons of low-and moderate-income; and
WHEREAS, the City of South Pasadena contracts with the Los Angeles County Development Authority for the disbursement of Community Development Block Grant Funds, through the Small Cities Program; and WHEREAS, On July 21, 2021, the City Council approved Resolution No. 7727, approving the allocation of $18,383.10 in CDBG funds for the Fiscal Year 2021/2022 Senior Nutrition Program, with a remaining balance of funding to available of $104,170.90 to program $98,043.20 for Sidewalk Replacements and ADA Ramp Upgrades and an additional $6,127.20 for the Senior Nutrition Program; and
WHEREAS, the City of South Pasadena will receive an estimated total of $122,554.00 in Fiscal Year 2022/2023 in CDBG funds, and proposes allocation of $24,510.80.10 for the Senior Nutrition Program and $98,043.20 for Sidewalk Replacements and ADA Ramp Upgrades; and
WHEREAS, the City Council has conducted a public hearing, with the required prior noticing to provide the public and opportunity to comment on the program proposed for the Fiscal Years 2021/2022 and 2022/2023 CDBG Funds Program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council approves the remaining CDBG Program Budget for Fiscal Year 2021/2022 for the Senior Nutrition Program and 17 - 5
Sidewalk Replacements and ADA Ramp Upgrades and instructs staff to submit the necessary document and a copy of this Declaration to the Los Angeles County Development Authority. The proposed projects are:
1) Senior Nutrition Program: $6,127.10
2) Sidewalk Replacements and ADA Ramp Upgrades $98,043.20 SECTION 2. The City Council approves the CDBG Program Budget for Fiscal Year 2022/2023 for the Senior Nutrition Program and Sidewalk Replacements and ADA Ramp Upgrades and instructs staff to submit the necessary document and a copy of this Declaration to the Los Angeles County Development Authority. The proposed project is:
1) Senior Nutrition Program: $24,510.80
2) Sidewalk Replacements and ADA Ramp Upgrades $98,043.20 SECTION 3. The City Council authorizes City staff to adjust the Program budget as necessary throughout the Fiscal Year. This includes, but is not limited to, allocating amounts on a per project basis, adjusting project budgets, implementing a new or cancelling existing activities, to allow for the timely expenditure of CDBG funds.

SECTION 4. This resolution shall take effect from and after the date of its passage and adoption.

SECTION 5. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 20th day of April, 2022.

AYES:

NOES:

ABSENT:

ABSTAIN:

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Christina Muñoz, Deputy City Clerk Andrew L. Jared, City Attorney 17 - 6
ATTACHMENT 2
List of CDBG Categories of Eligible Activities
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CDBG Categories of Eligible Activities
1) Acquisition of Real Property
2) Disposition
3) Public Facilities and Improvements
4) Clearance
5) Public Services
6) Interim Assistance
7) Relocation
8) Loss of Rental Income
9) Privately-Owner Utilities
10) Rehabilitation
11) Construction of Housing
12) Code Enforcement
13) Special Economic Development Activities
14) Microenterprise Assistance
15) Special Activities by CBDOs
16) Homeownership Assistance
17) Planning and Capacity Building
18) Program Administration Costs
19) Miscellaneous Other Activities (e.g. completing an urban renewal project, technical assistance to increase capacity of public or nonprofit entities, assistance to higher education institutions, property reconstruction, and handicapped accessibility) NOTE: All of the eligible activities listed above, when implemented with CDBG funds, must benefit lowmoderate income persons, meaning that at least 51% of households that do benefit from the project have an annual income that is at or below 80% of the Area Median Income.

Ineligible Activities
1) Buildings used for the general conduct of government 2) General government expenses
3) Political activities
4) Purchase of equipment
a. Construction equipment
b. Fire protection equipment
c. Furnishings and personal property
d. Operating and maintenance expenses
e. New housing construction
f. Income payments to individuals or families
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The Housing Element Update and General Plan (Land Use Element) and the Downtown Specific Plan were initiated as separate projects, but have been developed along parallel paths since 2019, when it became clear that State law requirements for housing would necessitate a review of the direction in which the GP/DTSP were developing in respect to providing opportunities for housing and particularly affordable housing. While the parallel approach is prudent in ensuring good planning principles, the reset has resulted in delays and scope changes, requiring the proposed contract amendment.

Analysis
2021-2029 6th Cycle Housing Element Update
On October 22, 2021, staff submitted the first draft of the 2021-2029 Housing Element to the State Department of Housing and Community Development (HCD) for a 60-day review period. On December 21, 2021, HCD provided the City with their response letter outlining the necessary changes to bring the City’s draft housing element into compliance. The comments were extensive, consistent with the standard comments that have been sent to most Southern California jurisdictions; the letter included requests for more explanation of items for which HCD received public comments among other findings. City staff and PlaceWorks have been working through revisions based on HCD’s comments, and the second public review draft is expected to be released during this month of April 2022.

One of HCD’s standard comments was a request for additional analysis of geographical and demographic data overlaid on the sites inventory to address the new requirements of the Affirmatively Furthering Fair Housing Act (AFFH). HCD’s direction on how to implement AFFH has been evolving, and, many jurisdictions are experiencing the need to submit a third draft to HCD in order to get conditional approval for adoption. In addition, the extended time period to prepare the housing element in response to changing State law necessitates further community outreach, and the City’s consultants have a crucial support role in this activity. In order to incorporate the additional work scope required by this situation, staff is requesting a budget increase of $42,715 for a total not-to-exceed amount of $310,313.

General Plan/Downtown Specific Plan
The GP/DTSP was placed on hold in order to incorporate the programs and policies from the Housing Element and to ensure internal consistency between the plan documents. Consequently, the changes in the Housing Element schedule have resulted in changes to the GP/DTSP as well. Additional revisions to the draft GP/DTSP are required to reflect changes associated with the 6th Cycle Housing Element, which require internal general plan consistency. The continuing evolution of requirements for the housing element imposed by HCD have necessitated additional analysis for the land use element to ensure that new districts and subsequent zoning are compatible. In order to incorporate the additional revisions needed to finalize the plan documents, staff is requesting a budget increase of $25,000 for a total not-to-exceed amount of $260,312.
18 - 2
While the primary reason for delays in finalizing the three documents are the recent changes in state housing laws, HCD’s continuous changing of rules have also had a big impact to the documents. Changes in include loss of consultants, staff transition and turnover (i.e., department directors, deputy director, planning staff), preparing responses to public commenters, and inconsistent comments from reviewers at HCD have caused additional delays.

Fiscal Impact
The amendment to the 6th Cycle Housing Element PSA includes a request for an additional $42,715, for a total not-to-exceed amount of $310,313. The amendment to the GP/DTSP PSA includes a request for an additional $25,000, for a total not-toexceed amount of $260,312. Funding for the contract amendments is available in the FY 2021-2022 Community Development Department Contract Services budget account 101-7010-7011-8180-000.

Attachments:

1. PlaceWorks HE PSA with 1st Amendment

2. Proposed PlaceWorks HE PSA 2nd Amendment

3. PlaceWorks GP/DTSP PSA with 1st and 2nd Amendment

4. Proposed PlaceWorks GP/DTSP PSA 3rd Amendment
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ATTACHMENT 1
PlaceWorks Housing Element PSA with 1st Amendment
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South Pasadena
Contract No. 2020-027
Council Approved 03/04/2020
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for:

Maria E. Ayala, Chief City Clerk
6/11/2020
6/11/2020
6/11/2020
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FIRST AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 15 th day
of December, 2021 by and between the CITY OF SOUTH PASADENA (“City”) and PlaceWorks. (“Consultant”).

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.7 “Termination Date” is amended to read: Completion of the project or upon cancellation by the City.

2. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

DocuSign Envelope ID: ED4F4D78-5A98-4FB2-B2BF-3E1075FA49F7 18 - 30
TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena PlaceWorks
By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title:_________________________
Date:________________________ Date:________________________ Attest:

By:

Christina Muñoz, Deputy City Clerk
Date: ____________________
Approved as to form:

By:

Andrew Jared, City Attorney
Date: ____________________
Keith McCann
CEO
12-15-21
DocuSign Envelope ID: ED4F4D78-5A98-4FB2-B2BF-3E1075FA49F7 1/4/2022
1/4/2022
1/5/2022
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ATTACHMENT 2
Proposed PlaceWorks Housing Element PSA 2nd Amendment
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SECOND AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 20th day of April, 2022 by and between the CITY OF SOUTH PASADENA (“City”) and PlaceWorks. (“Consultant”).

RECITALS
WHEREAS, on March 4, 2020, the City Council authorized the City Manager to execute a contract with PlaceWorks to develop the 2021-2029 Housing Element; WHEREAS, the Term of the Agreement is through December 31, 2021, with the option to extend upon written agreement of the parties; WHEREAS, on September 28, 2021, Governor Newsom signed Assembly Bill 1398 which removed the requirement to adopt a certified Housing Element before February 11, 2021 or risk jurisdictions being placed on a four-year housing cycle; WHEREAS, on October 22, 2021, the Consultant submitted the draft 2021-2029 Housing Element to the California Department of Housing and Community Development (HCD) for a 60-day review; and
WHEREAS, on December 15, 2021, the City Council authorized the City Manager to execute the First Amendment with PlaceWorks to extend the contract term until completion of the project or upon cancellation by the City; and WHEREAS, on April 20, 2022, the City Council authorized the City Manager to execute the Second Amendment with PlaceWorks to facilitate additional analysis and community outreach associated with the extensive comments received from HCD; and WHEREAS, the City and Consultant desire to expand the Scope of Services to incorporate the additional scope approved by Council:

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

1. PARAGRAPH 3.1 “Scope of Services” is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated by this Amendment.

2. PARAGRAGH 3.4 “Maximum Amount” is amended to read as follows: The highest total compensation and cost payable to Consultant by the City under this agreement. The Maximum Amount under this Agreement is Three Hundred Ten 18 - 33
Thousand Three Hundred Thirteen Dollars ($310,313), which is comprised of Two Hundred Sixty-Seven Thousand Five Hundred Ninety-Eight Dollars ($267,598) for the original Scope of Services; and Forty Two Thousand Seven Hundred Fifteen Dollars ($42,715) for the additional scope of work to incorporate additional analysis required in order to comply with shifting State law requirements and mandates from the State Department of Housing and Community Development.

3. PARAGRAPH 14 “Notices” is amended to indicate that notices, bills, invoices or reports required by this Agreement shall be sent to the following designees at the City with no change to the addresses:
a. If to City: Angelica Frausto-Lupo, Community Development Director; b. With a courtesy copy to Andrew Jared, City Attorney.

4. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena PlaceWorks
By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title:_________________________
Date:________________________ Date:________________________ Attest:

By:

Christina Muñoz, Deputy City Clerk
Date: ____________________
Approved as to form:

By:

Andrew Jared, City Attorney
Date: ____________________
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Exhibit 1
Additional Scope of Services
Task Cost to
Complete

1.3 – Project Coordination Calls – (Assumes 6 calls) $2,670 (New) 5.2.2 – 2nd Public Review Draft Housing Element $11,650 (New) 5.2.3 – 3rd Public Review Draft or Final Draft Housing Element $5,180 (New) 5.4.1 – 2nd HCD Review Process (60 days) $4,985
(New) 5.4.2 – 3rd HCD Review Process (60-days) $4,500

3.1 – Community Outreach (virtual attendance for one staff member at 2 hearings on the draft document 3 hearings for adoption)
$12,500
Total $42,715
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ATTACHMENT 3
PlaceWorks GP/DTSP PSA with 1st and 2nd Amendment
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena/ PlaceWorks, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City''), and Place Works, Inc. ("Consultant").

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Provide revisions of the draft General Plan Update and Downtown Specific Plan previously created by a separate consultant (Rangwala Associates); conduct public workshops and focus group meetings; and participate in Planning Commission and City Council public hearings.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would ( 1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the tem1s of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS
3 .1. "Scope of Services": Such professional services as are set forth in Consultant's March 25, 2019, proposal to City attached hereto as Exhibit A and incorporated herein by this reference.

3.2. "Agreement Administrator": The Agreement Administrator for this project is David Bergman. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant Professional Services Agreement- Consultant Services
Approved For Use 11/15/16
Page I of23
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3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Maximum Amount'': The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is One Hundred Twenty-Eight Thousand Seven Hundred Thirty Three Dollars ($128,733.00).

3.5. "Commencement Date": April 17, 2019.

3.6. "Termination Date": December 31, 2019

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11 :59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 ("Termination") below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT'S DUTIES
5 .1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
5 .2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant's estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

Professional Services Agreement - Consultant Services
Approved For Use 11/15/16
Page2 of23
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5 .5. Professional Standards. Consultant shall perform all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in Mi ting to Consultant's performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Wood Tescher, Principal, shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

5.8. Substitution of Personnel Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this · Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's firm or of any subcontractor. Change of ownership or control of Consultant's firm may require an amendment to this Agreement.
5 .11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular Professional Services Agreement- Consultant Services
Approved For Use 11/15/16
Page3 of23
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business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546. 7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3). years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance. 7 .2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

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7 .3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant. 7 .5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City. 7 .6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7. 7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material ("written products" herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

Professional Services Agreement - Consultant Services
Approved For Use 11/15/16

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South Pasadena City CouncilApril 20, 2022

South Pasadena City Council
April 20, 2022