CITY OF SOUTH PASADENA
CITY COUNCIL - SPECIAL MEETING
MINUTES
WEDNESDAY, APRIL 27, 2022, 6:00 PM
CALL TO ORDER:
The Special Meeting of the South Pasadena City Council was called to order by Mayor Cacciotti on Wednesday, April 27, 2022, at 5:15 p.m. The meeting was held In Person Hybrid at the City Council Chambers, 1424 Mission Street, South Pasadena, California, and via Zoom.
ROLL CALL
PRESENT Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth - Arrived at 6:27 p.m.
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
Christina Muñoz, Deputy City Clerk, announced a quorum.
CITY Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Christina STAFF Muñoz, Deputy City Clerk were present at Roll Call. Other staff members PRESENT: presented reports or responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Councilmember Donovan led the Flag Salute.
PRESENTATION
PROCLAMATION: DONATE LIFE
Mayor Cacciotti presented the proclamation for DMV/Donate Life Month to Ms.
Sorrentino.
Rene Sorrentino from OneLegacy shared her story of receiving the gift of life; and commented on the Donate Life's mission emphasizing the importance of organ donation.
Special Meeting Minutes South Pasadena City Council April 27, 2022
CONSENT CALENDAR
- OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
AUTHORIZE APPOINTMENT OF COMMISSIONERS TO CITY BOARDS AND
COMMISSIONS
Recommendation
it is recommended by Mayor Cacciotti that the City Council appoint the following To three-year terms erding December 31, 2024:
• Cynthia Quade, Finance Commission
• Peter Giulioni, Finance Commission
Brian Nichols, Design Review Board
Ella Hushagen, Natural Resources and Environmental Commission • Walter Cervantes, Public Safety Commission
• Bethesda Gee, Public Safety Commission
3. AWARD OF CONTRACT TO AKD CONSULTING TO PROVIDE A SEISMIC AND
STRUCTURAL EVALUATION OF THE WESTSIDE RESERVOIR IN AN
ANNUAL AMOUNT NOT-TO-EXCEED $92,345
Recommendation
( consultan) to prat a Seismic and Steparal from of the sting - Reservoir and authorize the City Manager to execute an agreement with the Consultan ior a noi-io-exceed annual arnouni of $92,345.
COUNCIL ACTION AND MOTION
Deputy City Clerk Muñoz annouriced no requests io speak were received in the Council Chambers or via Zoor; and written Public Cornments were submitted online and available for viewing on the City's website.
Councilmember Mahmud inquired regarding the specific Commercial Price Index ('CPI) by which rates may be adjusted in the future; and requested staff incorporate the CPI that is used for City consulting contracts.
Public Works Director Ted Gerber confirmed affirmatively.
A motion was made by Councilmember Mahmud, seconded by Councilmember Donovan, and approved by roll call vole to approve Consent Calendar, as presented.
Motion carried, 5-0.
STUDY SESSION
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4. PRESENTATION BY SAN GABRIEL VALLEY BASIN WATERMASTER ON THE
STATE OF WATER
Special Meeting Minutes South Pasadena City Council April 27, 2022 Public Works Director Gerber introduced the item and introduced Kelly Gardner, Assistant Executive Officer and Chares Teviño, Upper San Gabriel Valley Municipal -
Water District Board of Directors.
Mr. Teviño commented regarding the current dire water situation.
Ms. Garner made a presentation and provided an overview of the Watermaster's responsibilities, including production, water quality compliance, basin storage, outreach, and education. She noted drought conditions and drought planning efforts.
There was discussion amongst the City Council regarding the Carson Project (sewage and industrial waste testing process to recharge that water) and the potential 90,000 to 100,000 acre water increase to the San Gabriel Basin; the added capacity from the Colorado River; deepening wells potertia!: banking of water and sustainability; increase in purchase of San Gabriel Valley reservoirs and population increase; private owner water righis; regionai housing needs and increased water consumption; desalinization projects and environmental issues; and possible support of a pending Metropolitan Water District Bill that would allow for design-build in an effort to bring treatment plants to fruition in less time.
5. ONE WATER 2050 PLAN & SEWER SYSTEM MANAGEMENT PLAN
Recommendation
- It is recommended that the City Council provide direction to staff regarding the drafts of the South Pasadena Integrated Water and Wastewater Resources Management Plan (IVWRMP), and the 2021 Sewer System Management Plan (SSMP). Staff will incorporate such direction into revised draft documents for future Ciy Council adoption.
Public vorks Director Gerber introduced the draft plan and introduced Inge Wiersema, Project Manager, Caroilo Engineers.
Ms. Wiersema made a presentation and provided an overview of the One Water 2050 Plan and Sanitary Sewer Management Plan, highlighting the contents of the plan and the capital invesiments needed.
Councilmember vlahmud inquired regarding the specific use of Regional Housing Needs Assessment (RHNA, numbers for projections in the plan.
Community Deveiopment Director Angelica Frausto-Lupo confirmed the RHNA numbers will be referenced
Councilmember Miahmud inquired regarding MS4 permit compliance and projected the wet weather flows.
Public Works Director Gerber responded other regulations control the level of wet weather that intitrates the sewer system unintentionally and is a separate consideration from the ê5 percentile requirements are applied to the flood control network.
Speciai Nieeting Minutes South Pasadena City Council April 27, 2022 Mayor Cacciotti noted the rising cost of construction cost. - Ms. Wiersama confirmed estimated costs are in teday's dollars, the rate study will factor projected increase in costs and inflation.
Public Works Director Gerber thanked Nis. Wiersema and the team for the all the effort put into the Plan.
City Manager Chaparyan echoed the gratitude and invited continued dialogue with City Council as work on the Plan continues.
Public Comment via Zoom:
Alan Ehrlich commended the presentations provided, requested PowerPoint slides used in presentation be made available in the packet, and requested the Capital Improvement Projects include watar/wastewater initastructure
Deputy City Clerk Muñoz announced written Public Comments were submitted online and available for viewing on the City's website.
6. DISCUSSION OF POTENTIAL USES FOR THE CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS {SLFRF), AS ESTABLISHED THROUGH THE AMERICAN RESCUE PLAN ACT (ARPA) OF 2021, IN PREPARATION - FOR THE FISCAL YEAR 2022/2023 BUDGET
Recommendation
It is recommended that the City Council:
Discuss potential uses of the Coronavirus State and Local Fiscal Recovery Funas (SL-RF), as establisied through the American Rescue Plan Act of 202? and
2. Provide direction to stait as to potential uses to be included in the Fiscal Year 2022/2023 Preliminary Budget
Interim Finance Direcior Ken Louie made a presented and provided an overview highlighting key objectives, noting final ruie for finding flexibility, expanding the eligible uses and simplicity for recipients to lum tie tide on the panderic while maintaining vital public services amid revenue shorifalis during recovery. He reviewed COVID-19 response expenses, long-terin options, and potential funding sources.
Councilmember Nianinud inquired regarding Infrastructure Investment and Jobs Act; and the availability of disbursement guidelines, personal protective equipment (PPE) being the main reimbursement categor, uncer FEMA, and law enforcement overtime.
Senior ivanagemeni Analysi Alma Wisdina resporded all funding sources are being explored for reimbursement.
There was discussion amongst the City Council related to the Fire Department's request for funding on equipment and vehicles.
Special Meeting Minutes Southi Pasadena City Council April 27, 2022 Fire Chief Paul Riddle provided details on the equipment requested and the replacement - cycle.
Public Works Director Ted Gerber provided additional details on the requested asphalt truck commenting that the new truck would make street maintenance much more efficient and safer for staif
Mayor Pro Tern Primuth inquired regarding the practical outcome of use for the truck.
Director Gerber commented that the truck would be dedicated to asphalt projects alleviating the current labor-intensive load and unload due to the multiuse of the flatbed.
Mayor Cacciolti inquired regarding the use of the asphalt truck to complete work such as he noted in a photo taken where multiple trucks were used to complete work.
Directoi Gerber confirmed affirmatively.
Mayor Pro Tem Print requested the photu be included for public record.
City Manager Chaparyan noted funds can be used toward affordable housing initiatives, much needed technology projects, employee iecruitment and retention efforts, and business assistance and economic development programs and requested feedback from Counci: on the recommendations.
Mayor Cacciott opened the puolic comment period
Zoorn Public Cominerit.
Mark Gallatin commented regarding State and Local Fiscal Recovery Funds (SLFRF) funds; the need for afiordabie housing, and requested that funds not be allocated toward the purchase of Caltrans surplus property.
Alan Ehrlich requested consideration of funding for disaster mitigation, including overhead electric lines or Gak; solar panels on City owned parking lots; and funding for completion of the hook ramp project on Fair Oaks Boulevard.
Deputy City Clerk Viunuz announced written Public Comments were submitted online and available for viewing on the City's website.
Councilmember Wahmud inquired regarding the current analog phone system and an estimate ui the annual savings for using a VoiP system; a comprehensive records management syster, an IT Maste: Plan: alid requested cost estimates.
Councilmember Zheimer inquired regarding the anticipated reimbursement funds from Federai emergency Management Agency.
City Manager Chaparyan announced the reimoursement amount is not yet known.
Special Meeting Minutes South Pasadena City Council April 27, 2022 Councilmember Zneimer expressed support for the Fire Department and Public Works vehicles, goif course LED lighting, and IT improvements.
Mayor Pro Tem Primuth inquired regarding alternative sources of available funding for some of the projects such as grants or user fees: supported vehicle and equipment purchases; IT Master Fian to ensure timing and availability of best technology; inquired regarding employee recruitment and retention; and supported affordable housing.
Councilmember Donovan expressed support for affordable housing recommendations; vehicle and equipment purchases; and requested a priority list for funding be provided.
Councilmember Mahmud expressed support in procurement of technology such as permitung software and document management suftware; noted the Southern California Edison has å program which may be utilized for an EV charging station; supports affordable housing and reminded Council of the Slater Fund reserves; supports employee recruitment and retention initiatives, and supports allocating funds toward streets and meeting Maintenance of Effor: (VOE) requirements to ensure allocation of SB 1 funds.
Mayor Cacciotti expressed support of all equipment uses, Street Capital Improvement Projects: EV chargers; and suggested some funding toward affordable housing and business assistance.
INFORMATION REPORTS
7. FISCAL YEAR 2022-2023 BUDGET SCHEDULE
City Manager Arminé Chaparyan introduced item, and Interim Finance Director presented the schedule for the Budgei process.
Mahmud inquired regarding the Planning Commission approval.
City Manager Chaparyan stated the purpose is to maintain consistency with General Plan, and confirmed staff will revisi the current budget approval process.
ADJOURNMENT
Mayor Cacciotti adjourned the special meeting of the City Council at 9:36 p.m.
Tolen tes
nterim City Clerk Records Specialist
Special Meeting Minutes South Pasadena City Council April 27, 2022 Mich & lette
MICHAEL CACCIOTTI
MAYOR
ATTEST:
Yolanda Chavez, CMC
Interim City Clerk Records Specialist