Agenda packet, special meeting, first session — South Pasadena City Council, September 7, 2022 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, SEPTEMBER 7, 2022
5:00 P.M.

CITY MANAGER’S CONFERENCE ROOM, SECOND FLOOR, CITY HALL 1414 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena Special City Council Closed Session Meeting will be conducted in-person from the City Manager’s Conference Room, Second Floor, City Hall, 1414 Mission Street, South Pasadena. Pursuant to AB 361 Government Code section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public comment regarding items on the Closed Session agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the Council can convene closed session discussion of items allowed under the Government Code. Any reportable action taken in closed session will be reported by the City Attorney during the next open session meeting. A separate Zoom webinar link will be provided for the open session for the public to attend.

Public Participation may be made as follows:
• In Person Hybrid – City Hall, City Manager’s Conference Room, Second Floor, 1414 Mission St
• Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID and Passcode when prompted.

CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
South Pasadena City Council September 7, 2022

Page 2 ends

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LABOR NEGOTIATORS:
(Government Code Section 54957.6)
Conference with Labor Negotiators regarding labor negotiations with the following groups:
- South Pasadena Police Officers’ Association
- South Pasadena Firefighters’ Association
- South Pasadena Public Service Employees’ Association
- South Pasadena Public Service Part Time Employees’ Association - Unrepresented Management Employees
City Negotiators: City Manager Arminé Chaparyan; Human Resources and Risk Manager Belinda Varela
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 660 Stoney Drive
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Arthur Becerra, South Pasadena Batting Cages Under Negotiation: Price and Terms of Lease Agreement
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

2. City of South Pasadena v. Janet Ferguson, et al. (LASC Case No. 22STCV18726) D. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION
(Government Code Section 54956.9(d)(2)) – No. of Cases: 1 case

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 7, 2022, on the bulletin board in the courtyard of City Hall at 1414 Mission Street, South Pasadena, CA 91030, and on the City’s, website as required by law, on the date listed below. 9/1/2022 /S/
Date Yolanda Chavez, CMC, Interim City Clerk Records Specialist

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Michael Cacciotti
ROLL CALL: Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
PLEDGE OF ALLEGIANCE: Councilmember Evelyn G. Zneimer

CITY OF SOUTH PASADENA

CITY COUNCIL

A G E N D A

REGULAR MEETING
WEDNESDAY, SEPTEMBER 7, 2022, AT 7:00 P.M.

CITY COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and city employees with patience, civility and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all city business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Council Chambers, Amedee O. “Dick” Richards, Jr., located at 1424 Mission Street, South Pasadena. Pursuant to AB 361 Government Code section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

The Meeting will be available:
• In Person Hybrid – City Council Chambers, 1424 Mission Street • Live Broadcast via the website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting via Zoom in one of the three methods below.

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID.

Regular Meeting Agenda September 7, 2022

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public can comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item, you may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers.

Option 2:

Public Comment speakers have three minutes to address the Council, however, the Mayor and City Council can adjust time allotted as needed. Participants will be able to “raise their hand” using the Zoom icon during the meeting, and they will have their microphone un-muted during comment portions of the agenda to speak. for up to three minutes per item.

Option 3:

Email public comment(s) to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded online for public viewing under Additional Documents. There is no word limit on emailed Public Comment(s). Please make sure to indicate:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the Council meeting.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment(s) to less than three minutes.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who sign up in the first 30 minutes of public comment will be queued up to speak.

3. STAFF RECOGNITION
Introduction of Summer Interns:

Human Resources Department: John Hah, Jr.

Community Development Department: Emilio Lois
Public Works Department: Grace Dennis, Yosef Schnitzer, and Will Shin Staff Introductions:

Fire Department: Jacob Tobias
Delta – Accelerant Detection Canine

PRESENTATIONS
Regular Meeting Agenda September 7, 2022

Page 3 ends

4. DEPARTMENT HIGHLIGHT VIDEO
Library

5. PRESENTATION AND LAUNCH OF CITY’S MOBILE APPLICATION

COMMUNICATIONS

6. COUNCILMEMBER COMMUNICATIONS
Time allotted per Councilmember is 3 minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

7. CITY MANAGER COMMUNICATIONS

8. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the consent calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $99,340.37; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,579,728.08; ONLINE PAYMENTS IN THE AMOUNT OF $52,523.65; TRANSFERS IN THE AMOUNT OF $264,800.08; PAYROLL IN THE AMOUNT OF $788,370.88
Recommendation
It is recommended that the City Council approve the Warrants as presented.

10. PRESENTATION OF CITY COUNCIL MEETING MINUTES
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

11. AUTHORIZE APPOINTMENT OF COMMISSIONERS TO CITY BOARDS AND COMMISSIONS Recommendation
It is recommended by Mayor Cacciotti that the City Council appoint the following to three-year terms ending December 31, 2024:
• Lela Bissner, Community Services Commission
• Gabriel Garcia Vogel, Community Services Commission
• Bryan Samuels, Community Services Commission
• Diego Zavala, Mobility and Transportation Infrastructure Commission • Richard Tom, Natural Resources and Environmental Commission • Ryan Jones, Public Works Commission
Regular Meeting Agenda September 7, 2022

Page 4 ends

12. APPROVAL OF 2023 CITY COUNCIL MEETING SCHEDULE
Recommendation
It is recommended that the City Council approve a City Council meeting schedule for the 2023 calendar year.

13. ADOPTION OF A RESOLUTION AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY, FOR THE PERIOD OF SEPTEMBER 16, 2022 THROUGH OCTOBER 15, 2022

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF

THE CITY OF SOUTH PASADENA FOR THE PERIOD OF SEPTEMBER
16, 2022 THROUGH OCTOBER 15, 2022, PURSUANT TO BROWN ACT

PROVISIONS
Recommendation
It is recommended that the City Council approve the attached resolution authorizing remote teleconference meetings of the legislative bodies of the City, for the period of September 16, 2022 through October 15, 2022.

14. TRANSPORTATION PROGRAM MANAGER CLASSIFICATION AND SALARY SCHEDULE

CREATION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ADOPTING A NEW JOB CLASSIFICATION

AND SALARY RANGE FOR THE TRANSPORTATION PROGRAM

MANAGER
Recommendation
It is recommended that the City Council approve the job description and salary schedule for the Transportation Program Manager position and appropriate $3,960 to 233-6010-6011-7000-000 from Measure R Reserves and $3,960 to 236-6010-6011-7000-000 from Measure M Reserves.

15. AUTHORIZE THE CITY MANAGER TO APPROVE AND EXECUTE THE EXTENSION OF THE

AGREEMENT AND EXECUTE AN AMENDMENT WITH ALL CITY MANAGEMENT SERVICES, INC., FOR THE ADDITION OF AN ELEVENTH CROSSING GUARD FOR A ONE-YEAR PILOT PROGRAM AS PREVIOUSLY APPROVED BY THE CITY COUNCIL, FOR AN AMOUNT NOTTO-EXCEED $19,570.95, AND A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $212,082.33
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager to approve and execute the extension of the agreement and execute an amendment with All City Management Services, Inc., for the addition of an eleventh crossing guard for a one-year pilot program as previously approved by the City Council, for an amount not-to-exceed $19,570.95 and a total contract amount not-to-exceed $212,082.33 to cover expenses for the 2022-2023 school year; and

2. Approve the transfer of $19,570.95 from General Fund reserves to the Account No. 101-4010- 4011-8180 (Police Department-Contract Services) to fund the addition of an eleventh crossing guard for a one-year pilot program.

Regular Meeting Agenda September 7, 2022

Page 5 ends

16. AUTHORIZE THE CITY MANAGER TO EXECUTE A SECOND CONTRACT AMENDMENT TO THE PROFESSIONAL SERVCE AGREEMENT WITH TRANSTECH ENGINEERS, INC., TO

EXTEND THE CONTRACT TERMS FOR BUILDING AND SAFETY SERVICES THROUGH JUNE 30, 2024
Recommendation
It is recommended that the City Council authorize the City Manager to execute a second contract Amendment to the Professional Services Agreement (PSA) with Transtech Engineers, Inc., for building and safety services to extend the contract term through June 30, 2024.

17. REVIEW AND APPROVE BEQUEST TO THE SOUTH PASADENA LIBRARY FOR CAPITAL IMPROVEMENTS TO THE CHILDREN’S WING

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, ACCEPTING THE BEQUEST TO THE

SOUTH PASADENA LIBRARY FROM BERT EDWARD CARLYLE AND

CONCURRING WITH THE ACTION OF THE LIBRARY BOARD OF

TRUSTEES
Recommendation
It is recommended that the City Council adopt a resolution to:

1. Concur with the action taken by the Library Board of Trustees to accept a conditional bequest to the South Pasadena Library for specified capital improvement to the Children’s Wing;

2. Accept bequest, as conditioned, for use of monies for specified capital improvement to the South Pasadena library; and

3. Establish Fund 209- Carlyle Library Bequest Fund with the monies deposited into the new revenue line-item 209-0000-0000-5501-020 for use of the monies consistent with the bequest.

18. DIRECTION REGARDING THE VIABILITY OF CONSTRUCTING A FLOAT BARN ON CITYOWNED PROPERTY BY THE SOUTH PASADENA TOURNAMENT OF ROSES Recommendation
It is recommended that the City Council provide direction regarding the viability of constructing a float barn on city-owned property by the South Pasadena Tournament of Roses (SPTOR).

19. REVIEW OF FINANCE POLICIES AND PROCEDURES
Recommendation
It is recommended that the City Council:

1. Review final draft of Finance Policies and Procedures; and

2. Authorize staff to prepare ordinance to address new purchasing limits.

20. CLIMATE ACTION PLAN UPDATE
Recommendation
It is recommended that the City Council receive and file an update on the progress of the Climate Action Plan.

ACTION / DISCUSSION

INFORMATION REPORTS
Regular Meeting Agenda September 7, 2022

Page 6 ends

PUBLIC COMMENT – CONTINUED

21. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the public comment queue not heard during the first 30 minutes of Item 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public inspection on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

October 5, 2022 Regular City Council Meeting 7:00 p.m.

October 19, 2022 Regular City Council Meeting 7:00 p.m.

DATE:

FROM:

PREPARED BY:

City Council
Agenda Report ITEM NO. ---< 9
SUBJECT:

September 7, 2022
Armine Chaparyan, City Manager �
Kenneth L. Louie, Interim Deputy City Manager - Finance Approval of Prepaid Warrants in the Amount of $99,340.37; General City Warrants in the Amount of $2,579,728.08; Online Payments in the Amount of $52,523.65; Transfers in the Amount of $264,800.08; Payroll in the Amount of $788,370.88
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant # 314990-315000 $ 77,291.78
ACH $ 22,048.59
Voids $ 0
General City Warrants:

Warrant# 315001-315117 $ 525,439.44
ACH $ 2,054,288.64
Voids $ 0
Payroll Period Ending: 08/06/2022 $ 4,565.25
Payroll Period Ending: 08/18/2022 $ 3,223.45
Payroll Period Ending: 08/19/2022 $ 778,451.73
Payroll Period Ending: 08/22/2022 $ 1,521.75
Payroll Period Ending: 08/23/2022 $ 608.70
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out - To (Acct # 2413) $ 208,214.45
Wire Transfers Out - To (Acct# 1936) $ 56,585.63
Online Payments $ 52,523.65
RSA:

Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 3,784,763.06
9 - 1
Approval of Warrants
September 7, 2022

Page 2 of 2 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Payroll
9 - 2
ATTACHMENT 1
Warrant Summary
9 - 3
City of South Pasadena
Demand/Warrant Register Date 9/7/2022
Recap by fund Fund No.

Prepaid Written
General Fund 101 77,795.54 448,926.24
Insurance Fund 103 - 382.00
Street Improvement Program 104 - 11,319.00
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 2,532.50 71,552.16
Local Transit Return "A" 205 1,730.17 6,980.00
Local Transit Return "C" 207 - 1,228.83
TEA/Metro 208 - -
Sewer Fund 210 - 387.14
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - 3,359.27
Street Lighting Fund 215 - 5,651.85
Public,Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 804.13 -
Housing Authority Fund 228 - -
State Gas Tax 230 - 8,458.04
County Park Bond Fund 232 - 3,206.84
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - 1,626.65
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - 435.23
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - 62,680.00
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - 103,339.26
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 1,989.64 151,286.33
Water Efficinency Fund 503 - 3,135.38
2016 Water Revenue Bonds Fund 505 - 1,695,773.86
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 14,488.39 -
-
Column Totals: 99,340.37 2,579,728.08
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 2,679,068.45
Payroll Period Ending: 08/06/2022 4,565.25
Payroll Period Ending: 08/18/2022 3,223.45
Payroll Period Ending: 08/19/2022 778,451.73
Payroll Period Ending: 08/22/2022 1,521.75
Payroll Period Ending: 08/23/2022 608.70
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 208,214.45
Wire Transfer Out - To Acct. # 1936 56,585.63
Online Payments 52,523.65
Voids - Prepaid -
Voids - General Warrant -
Grand Report Total: 3,784,763.06
Amounts
Michael A. Cacciotti, Mayor
City Clerk
Amounts
Kenneth L. Louie, Interim Deputy City Manager
9 - 4
ATTACHMENT 2
Prepaid Warrant List
9 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/31/2022 - 1:32PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
314990 08/11/2022
Inv PR 07/22/2022
Line Item Date Line Item Description
07/20/2022 PR Batch 72222.07.2022 - Garnishment 814.15
Inv PR 07/22/2022 Total 814.15
314990 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
SSDV2018 - Sandoval, Sheila
0 08/11/2022
Inv PR 07/22/2022
Line Item Date Line Item Description
07/20/2022 PR Batch 72222.07.2022 - Garnishment 737.00
07/20/2022 PR Batch 72222.07.2022 - Garnishment 485.00
Inv PR 07/22/2022 Total 1,222.00
0 Total: 1,222.00
SSDV2018 - Sandoval, Sheila Total: 1,222.00
Total: 2,036.15
AP-Check Detail (8/31/2022 - 1:32 PM) Page 1
9 - 6
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/31/2022 - 1:33PM
Check Number Check Date Amount
WOODRCRD - Lewis, Liam
314991 08/16/2022
Inv 08/07/2022
Line Item Date Line Item Description
08/07/2022 Summer Concerts in the Park: Woodenship Records 08/07/2022 1,500.00 Inv 08/07/2022 Total 1,500.00
314991 Total: 1,500.00
WOODRCRD - Lewis, Liam Total: 1,500.00
WES4152 - West Coast Arborists, Inc.
0 08/16/2022
Inv 1-7873
Line Item Date Line Item Description
04/18/2022 Emergency Tree Trimming at Wilson Well # 4 hatch 900.00 Inv 1-7873 Total 900.00
0 Total: 900.00
WES4152 - West Coast Arborists, Inc. Total: 900.00
WEWW6710 - Western Water Works
314992 08/16/2022
Inv 1225750-00
Line Item Date Line Item Description
04/05/2022 Emergency Purchase of 2 in. service fittings for 1605 Hill Drive 1,089.64 Inv 1225750-00 Total 1,089.64
314992 Total: 1,089.64
WEWW6710 - Western Water Works Total: 1,089.64
AP-Check Detail (8/31/2022 - 1:33 PM) Page 1
9 - 7
Check Number Check Date Amount
Total: 3,489.64
AP-Check Detail (8/31/2022 - 1:33 PM) Page 2
9 - 8
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/31/2022 - 1:34PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
314993 08/22/2022
Inv PR 08/05/2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 Garnishment Case # FAMSS - 1406906 814.15 Inv PR 08/05/2022 Total 814.15
314993 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
ECPLSYTM - Economic & Planning Systems, Inc.
314994 08/22/2022
Inv 214034-8
Line Item Date Line Item Description
06/28/2022 Inclusionary Housing In-Lieu Fee /June 2022 6,582.50 Inv 214034-8 Total 6,582.50
314994 Total: 6,582.50
ECPLSYTM - Economic & Planning Systems, Inc. Total: 6,582.50 HRCS2011 - Housing Rights Center
314995 08/22/2022
Inv #04-Oct 2021
Line Item Date Line Item Description
05/08/2022 Fair Housing Program: October 2021 1,705.30
Inv #04-Oct 2021 Total 1,705.30
Inv #05-Nov 2021
Line Item Date Line Item Description
05/26/2022 Fair Housing Program: November 2021 1,755.96 Inv #05-Nov 2021 Total 1,755.96
Inv #06-Dec 2021
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:34 PM) Page 1
9 - 9
Check Number Check Date Amount
06/19/2022 Fair Housing Program: December 2021 1,915.33 Inv #06-Dec 2021 Total 1,915.33
314995 Total: 5,376.59
HRCS2011 - Housing Rights Center Total: 5,376.59
MMV9126 - Mission Meridian Village POA
314996 08/22/2022
Inv 331-103 - 06/22
Line Item Date Line Item Description
06/17/2022 MMV HOA Fees/Hospital June 2022 804.13
06/17/2022 MMV HOA Fees/Parking June 2022 1,730.17
Inv 331-103 - 06/22 Total 2,534.30
314996 Total: 2,534.30
MMV9126 - Mission Meridian Village POA Total: 2,534.30
VRMZ7000 - Munoz, Valerie
314997 08/22/2022
Inv PR 08/05/2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 - Garnishment 750.00
Inv PR 08/05/2022 Total 750.00
314997 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00

PSOMAS - PSOMAS
314998 08/22/2022
Inv 182143
Line Item Date Line Item Description
03/22/2022 CEQA Prof. Service Assistance with GP & Downtown Specific 2,132.50 Inv 182143 Total 2,132.50
Inv 182720
Line Item Date Line Item Description
04/13/2022 CEQA Prof. Service Assistance with GP & Downtown Specific 400.00 Inv 182720 Total 400.00
AP-Check Detail (8/31/2022 - 1:34 PM) Page 2
9 - 10
Check Number Check Date Amount
314998 Total: 2,532.50
PSOMAS - PSOMAS Total: 2,532.50
RIN7777 - Rincon Consultants, Inc.
0 08/22/2022
Inv 40545
Line Item Date Line Item Description
06/28/2022 606 Fair Oaks Project Expediting-4/1-6/30/22 218.75 Inv 40545 Total 218.75
0 Total: 218.75
RIN7777 - Rincon Consultants, Inc. Total: 218.75
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 08/22/2022
Inv August 2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 SPPOA - Union Dues 3,336.90 08/03/2022 PR Batch 80522.08.2022 SPPOA Insurance 2,306.76 Inv August 2022 Total 5,643.66
0 Total: 5,643.66
SOU5435 - S.P. Police Officers Association Total: 5,643.66 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 08/22/2022
Inv August 2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 SPPSEA - Union Dues 1,410.00 Inv August 2022 Total 1,410.00
0 Total: 1,410.00
SOU5451 - S.P. Public Service Employees Association Total: 1,410.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 08/22/2022
Inv August 2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 PART TIME ASSN. DUES / FEE 296.00 AP-Check Detail (8/31/2022 - 1:34 PM) Page 3
9 - 11
Check Number Check Date Amount
Inv August 2022 Total 296.00
0 Total: 296.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 296.00 SOU5230 - S.P.Firefighters L-3657
0 08/22/2022
Inv August 2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 Firefighters 3657 - Union 2,050.00 08/03/2022 PR Batch 80522.08.2022 FFA Fire Rec Fees 90.00 08/03/2022 PR Batch 80522.08.2022 Fire Assn. Insurance 177.42 Inv August 2022 Total 2,317.42
0 Total: 2,317.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,317.42
SGVRHT - San Gabriel Valley Regional Housing Trust
314999 08/22/2022
Inv FY22-RHT-20
Line Item Date Line Item Description
06/01/2022 SGVRHT Membership FY2021-2022 10,090.00
Inv FY22-RHT-20 Total 10,090.00
Inv FY23-RHT-20
Line Item Date Line Item Description
06/03/2022 SGVRHT Membership for FY 2022-2023 10,140.45 Inv FY23-RHT-20 Total 10,140.45
314999 Total: 20,230.45
SGVRHT - San Gabriel Valley Regional Housing Trust Total: 20,230.45 SSDV2018 - Sandoval, Sheila
0 08/22/2022
Inv PR 08/05/2022
Line Item Date Line Item Description
08/03/2022 PR Batch 80522.08.2022 - Garnishment 956.03
08/03/2022 PR Batch 80522.08.2022 - Garnishment 264.98
Inv PR 08/05/2022 Total 1,221.01
AP-Check Detail (8/31/2022 - 1:34 PM) Page 4
9 - 12
Check Number Check Date Amount
0 Total: 1,221.01
SSDV2018 - Sandoval, Sheila Total: 1,221.01
STA5219 - Staples Business Advantage
0 08/22/2022
Inv 3505369060
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 482.27
Inv 3505369060 Total 482.27
Inv 3507977236
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 152.89
Inv 3507977236 Total 152.89
Inv 3508647412
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 38.03
Inv 3508647412 Total 38.03
Inv 3509353594
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 24.11
Inv 3509353594 Total 24.11
Inv 3509653593
Line Item Date Line Item Description
08/17/2022 Community Development Supplies 584.24
Inv 3509653593 Total 584.24
Inv 3509951872
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 341.64
Inv 3509951872 Total 341.64
Inv 3510012805
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 10.40
Inv 3510012805 Total 10.40
Inv 3510081420
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:34 PM) Page 5
9 - 13
Check Number Check Date Amount
06/26/2022 Community Development Supplies 18.25
Inv 3510081420 Total 18.25
Inv 3510497331
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 235.94
Inv 3510497331 Total 235.94
Inv 3510497332
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 23.15
Inv 3510497332 Total 23.15
Inv 3510802730
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 31.90
Inv 3510802730 Total 31.90
Inv 3510862706
Line Item Date Line Item Description
06/26/2022 Community Development Supplies 33.05
Inv 3510862706 Total 33.05
Inv 3512257306
Line Item Date Line Item Description
08/17/2022 Community Development Supplies 92.43
Inv 3512257306 Total 92.43
Inv 3512548391
Line Item Date Line Item Description
08/17/2022 Community Development Supplies 12.45
Inv 3512548391 Total 12.45
0 Total: 2,080.75
STA5219 - Staples Business Advantage Total: 2,080.75
TCLPLUS - TimeClock Plus, LLC
0 08/22/2022
Inv INV00199532
Line Item Date Line Item Description
07/13/2022 Altadec Annual Subscription: 07/22/2022-07/21/2023 2,995.00 AP-Check Detail (8/31/2022 - 1:34 PM) Page 6
9 - 14
Check Number Check Date Amount
Inv INV00199532 Total 2,995.00
Inv INV00199533
Line Item Date Line Item Description
07/13/2022 Altadec Annual Subscription: 07/22/2022-07/21/2023 3,744.00 Inv INV00199533 Total 3,744.00
0 Total: 6,739.00
TCLPLUS - TimeClock Plus, LLC Total: 6,739.00
WIL2010 - Willdan Engineering, Inc.
315000 08/22/2022
Inv 00225592
Line Item Date Line Item Description
12/09/2021 On-Call Code Enforcement Services: October 2021 4,615.00 Inv 00225592 Total 4,615.00
Inv 00225593
Line Item Date Line Item Description
12/09/2021 On-Call Code Enforcement Services: November 2021 9,490.00 Inv 00225593 Total 9,490.00
Inv 00225883
Line Item Date Line Item Description
01/12/2021 On-Call Code Enforcement Services: December 2021 9,230.00 Inv 00225883 Total 9,230.00
Inv 00226018
Line Item Date Line Item Description
02/11/2022 OOn-Call Code Enforcement Services: January 2022 9,230.00 Inv 00226018 Total 9,230.00
Inv 00226131
Line Item Date Line Item Description
03/10/2022 On-Call Code Enforcement Services: February 2022 2,502.50 Inv 00226131 Total 2,502.50
315000 Total: 35,067.50
WIL2010 - Willdan Engineering, Inc. Total: 35,067.50
AP-Check Detail (8/31/2022 - 1:34 PM) Page 7
9 - 15
Check Number Check Date Amount
Total: 93,814.58
AP-Check Detail (8/31/2022 - 1:34 PM) Page 8
9 - 16
ATTACHMENT 3 General
City Warrant List
9 - 17
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/31/2022 - 1:24PM
Check Number Check Date Amount
AZDB8011 - A to Z Databases
315001 09/07/2022
Inv 118730
Line Item Date Line Item Description
08/01/2022 Subscription Renewal for Digital Resource AtoZ database: 08/01/2 1,586.00 Inv 118730 Total 1,586.00
315001 Total: 1,586.00
AZDB8011 - A to Z Databases Total: 1,586.00
ATGC8530 - Acorn Technology Services
0 09/07/2022
Inv 96000-P
Line Item Date Line Item Description
07/15/2022 SecureWorks (07/23/2022-07/22/2023) 8,635.00 Inv 96000-P Total 8,635.00
0 Total: 8,635.00
ATGC8530 - Acorn Technology Services Total: 8,635.00
ALDS4011 - Adlerhorst International, LLC
315002 09/07/2022
Inv 108643
Line Item Date Line Item Description
06/30/2022 K9 Expense 12,930.00
Inv 108643 Total 12,930.00
Inv 108675
Line Item Date Line Item Description
06/30/2022 K9 course 1,330.84
06/30/2022 K9 course 4,369.16
Inv 108675 Total 5,700.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 1
9 - 18
Check Number Check Date Amount
315002 Total: 18,630.00
ALDS4011 - Adlerhorst International, LLC Total: 18,630.00 AKDC9265 - AKD Consulting
315003 09/07/2022
Inv CSP 2022-01
Line Item Date Line Item Description
08/16/2022 Seismic and Structrual Evaluation 38,162.70
Inv CSP 2022-01 Total 38,162.70
315003 Total: 38,162.70
AKDC9265 - AKD Consulting Total: 38,162.70
ALL0197 - All Star Fire Equipment, Inc.
315004 09/07/2022
Inv 241807
Line Item Date Line Item Description
08/11/2022 Fire Safety Clothing & Equipment; T/O GEAR CLEANER 286.65 Inv 241807 Total 286.65
315004 Total: 286.65
ALL0197 - All Star Fire Equipment, Inc. Total: 286.65
AIS0107 - Alliant Insurance Svcs,Inc.
0 09/07/2022
Inv 2026378
Line Item Date Line Item Description
08/24/2022 Alliant Insurance- Art Crawl 382.00
Inv 2026378 Total 382.00
0 Total: 382.00
AIS0107 - Alliant Insurance Svcs,Inc. Total: 382.00
AMAZONCP - Amazon Capital Services, Inc.
0 09/07/2022
Inv 1C4G-JMQD-7XKP
Line Item Date Line Item Description
08/15/2022 Employee Wellness Day 695.51
AP-Check Detail (8/31/2022 - 1:24 PM) Page 2
9 - 19
Check Number Check Date Amount
Inv 1C4G-JMQD-7XKP Total 695.51
Inv 1DHF-CL7K-WXLV
Line Item Date Line Item Description
08/15/2022 PD Office Supplies 162.06
Inv 1DHF-CL7K-WXLV Total 162.06
Inv 1F3F-GW1M-VV77
Line Item Date Line Item Description
08/01/2022 2-Honeywell QuietSet Tower Fans 334.42
08/01/2022 Jacquard Indigo Tie Dye Kit 2 Pack 63.92
Inv 1F3F-GW1M-VV77 Total 398.34
Inv 1GM3-NKPD-WWDP
Line Item Date Line Item Description
08/15/2022 Employee Wellness Day 54.15
Inv 1GM3-NKPD-WWDP Total 54.15
Inv 1N64-R7JM-XKWP
Line Item Date Line Item Description
08/08/2022 2 portable easels 85.98
Inv 1N64-R7JM-XKWP Total 85.98
Inv 1PYM-9Q3N-XQ49
Line Item Date Line Item Description
08/15/2022 Employee Wellness Day 44.81
Inv 1PYM-9Q3N-XQ49 Total 44.81
Inv 1T7M-VHQY-XK49
Line Item Date Line Item Description
08/15/2022 Disposable vinyl gloves 76.06
Inv 1T7M-VHQY-XK49 Total 76.06
Inv 1YQM-9PGQ-XGXF
Line Item Date Line Item Description
08/08/2022 Office Supplies 34.15
Inv 1YQM-9PGQ-XGXF Total 34.15
0 Total: 1,551.06
AMAZONCP - Amazon Capital Services, Inc. Total: 1,551.06 SEADRSN - Anderson, Sean
AP-Check Detail (8/31/2022 - 1:24 PM) Page 3
9 - 20
Check Number Check Date Amount
315005 09/07/2022
Inv 124185
Line Item Date Line Item Description
08/15/2022 Refund Camp Med 303.00
Inv 124185 Total 303.00
Inv 124224
Line Item Date Line Item Description
08/15/2022 Refund Camp Med 303.00
Inv 124224 Total 303.00
315005 Total: 606.00
SEADRSN - Anderson, Sean Total: 606.00
AVCJ3041 - Arroyo Verdugo Communities Joint Powers Authority 315006 09/07/2022
Inv FY 2022-2023
Line Item Date Line Item Description
07/28/2022 Fy 2022-2023 Dues - Arroyo Verdugo Communities Joint Powers Auth 6,668.00 Inv FY 2022-2023 Total 6,668.00
315006 Total: 6,668.00
AVCJ3041 - Arroyo Verdugo Communities Joint Powers Authority Total: 6,668.00 RatPactI - ASM Industrial Corp.
315007 09/07/2022
Inv 12436
Line Item Date Line Item Description
08/05/2022 Bi-Monthly Gopher Service at Arroyo Park-North & South 100.00 08/05/2022 Bi-Monthly Gopher Service at Arroyo Park-North & South 400.00 Inv 12436 Total 500.00
315007 Total: 500.00
RatPactI - ASM Industrial Corp. Total: 500.00
AT&T5011 - AT&T
315008 09/07/2022
Inv 331841-07563432
Line Item Date Line Item Description
08/07/2022 AN 331 841-0756 343 2 Service (08/07/2022 - 09/06/2022) 33.97 AP-Check Detail (8/31/2022 - 1:24 PM) Page 4
9 - 21
Check Number Check Date Amount
Inv 331841-07563432 Total 33.97
Inv 331841-08023436
Line Item Date Line Item Description
08/07/2022 AN 331841-0802 343 6 Service (08/07/2022 - 09/06/2022) 33.97 Inv 331841-08023436 Total 33.97
Inv 626441-64973570
Line Item Date Line Item Description
08/13/2022 AN 626 441-6497 357 0 Service (08/13/2022 - 09/12/2022) 1,152.41 Inv 626441-64973570 Total 1,152.41
315008 Total: 1,220.35
AT&T5011 - AT&T Total: 1,220.35
CIN4011 - AT&T Mobility
315009 09/07/2022
Inv 287014917916X08
Line Item Date Line Item Description
08/08/2022 AN 287014917916X08162022 Service (07/08/2022-08/08/2022) 817.54 Inv 287014917916X08 Total 817.54
Inv 287269956155X08
Line Item Date Line Item Description
08/06/2022 AN 287269956155X08142022 Services 08/07/2022 - 09/06/2022 308.73 Inv 287269956155X08 Total 308.73
Inv 287297984615X08
Line Item Date Line Item Description
08/02/2022 AN 287297984615 Service (07/03/2022-08/02/2022) 291.16 Inv 287297984615X08 Total 291.16
Inv 287312118886X08
Line Item Date Line Item Description
08/02/2022 AN 287312118886 Service (07/03/2022-08/02/2022) 4,790.19 Inv 287312118886X08 Total 4,790.19
315009 Total: 6,207.62
CIN4011 - AT&T Mobility Total: 6,207.62
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
AP-Check Detail (8/31/2022 - 1:24 PM) Page 5
9 - 22
Check Number Check Date Amount
0 09/07/2022
Inv 658515
Line Item Date Line Item Description
08/24/2022 Legal Advice 233.10
Inv 658515 Total 233.10
0 Total: 233.10
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 233.10 BAK0369 - Baker & Taylor Books
0 09/07/2022
Inv 2036837167
Line Item Date Line Item Description
07/19/2022 Library Books 124.49
Inv 2036837167 Total 124.49
Inv 2036860784
Line Item Date Line Item Description
07/19/2022 Library Books 205.33
Inv 2036860784 Total 205.33
Inv 2036864484
Line Item Date Line Item Description
07/19/2022 Library Books 15.29
Inv 2036864484 Total 15.29
Inv 2036873599
Line Item Date Line Item Description
07/29/2022 Library Books 211.87
Inv 2036873599 Total 211.87
Inv 2036880286
Line Item Date Line Item Description
07/25/2022 Library Books 1,266.87
Inv 2036880286 Total 1,266.87
Inv 2036886761
Line Item Date Line Item Description
07/29/2022 Library Books 360.07
Inv 2036886761 Total 360.07
AP-Check Detail (8/31/2022 - 1:24 PM) Page 6
9 - 23
Check Number Check Date Amount
Inv 2036901807
Line Item Date Line Item Description
08/01/2022 Library Books 314.28
Inv 2036901807 Total 314.28
Inv 2036905048
Line Item Date Line Item Description
07/25/2022 Library Books 20.81
Inv 2036905048 Total 20.81
0 Total: 2,519.01
BAK0369 - Baker & Taylor Books Total: 2,519.01
BAK0366 - Baker & Taylor Entertainment
0 09/07/2022
Inv H62045240
Line Item Date Line Item Description
07/21/2022 DVDs/CDs 26.45
Inv H62045240 Total 26.45
Inv H62051840
Line Item Date Line Item Description
07/19/2022 DVDs/CDs 41.31
Inv H62051840 Total 41.31
Inv H62091410
Line Item Date Line Item Description
07/25/2022 DVDs/CDs 96.61
Inv H62091410 Total 96.61
Inv H62108200
Line Item Date Line Item Description
07/27/2022 DVDs/CDs 250.25
Inv H62108200 Total 250.25
Inv H62159570
Line Item Date Line Item Description
08/04/2022 DVDs/CDs 61.14
Inv H62159570 Total 61.14
Inv H62188210
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 7
9 - 24
Check Number Check Date Amount
08/04/2022 DVDs/CDs 89.09
Inv H62188210 Total 89.09
Inv H62195110
Line Item Date Line Item Description
08/05/2022 DVDs/CDs 147.13
Inv H62195110 Total 147.13
Inv T24138820
Line Item Date Line Item Description
07/28/2022 DVDs/CDs 99.20
Inv T24138820 Total 99.20
0 Total: 811.18
BAK0366 - Baker & Taylor Entertainment Total: 811.18
BSHL6710 - Base Hill, Inc., dba Jan Point
0 09/07/2022
Inv 21644
Line Item Date Line Item Description
05/26/2022 Citywide Janitorial Services-May 2022 956.07 05/26/2022 Citywide Janitorial Services-May 2022 11,241.92 05/26/2022 Citywide Janitorial Services-May 2022 875.00 Inv 21644 Total 13,072.99
Inv 21706
Line Item Date Line Item Description
06/27/2022 Citywide Janitorial Services-June 2022 164.34 06/27/2022 Citywide Janitorial Services-June 2022 12,885.33 06/27/2022 Citywide Janitorial Services-June 2022 23.32 Inv 21706 Total 13,072.99
0 Total: 26,145.98
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 26,145.98 SHBE8032 - Bee, Shuny
315010 09/07/2022
Inv 8515
Line Item Date Line Item Description
08/24/2022 Contract Class instructor - Taekwondo 08/02/22-08/30/22 487.50 Inv 8515 Total 487.50
AP-Check Detail (8/31/2022 - 1:24 PM) Page 8
9 - 25
Check Number Check Date Amount
Inv 8518
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor - Taekwondo 08/02/22-08/30/22 650.00 Inv 8518 Total 650.00
Inv 8529
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor - Jeetkunedo 08/02/22-08/30/22 195.00 Inv 8529 Total 195.00
315010 Total: 1,332.50
SHBE8032 - Bee, Shuny Total: 1,332.50
SAMBNTS - Benites, Sam
315011 09/07/2022
Inv 5/3/22-05/4/22
Line Item Date Line Item Description
05/04/2022 PEER SUPPORT; 05/03/2022-05/04/2022 250.00
Inv 5/3/22-05/4/22 Total 250.00
315011 Total: 250.00
SAMBNTS - Benites, Sam Total: 250.00
WON6400 - Bob Wondries Ford
315012 09/07/2022
Inv 637223
Line Item Date Line Item Description
08/16/2022 Electrical Repairs for PD Unit # 1909 585.72 Inv 637223 Total 585.72
315012 Total: 585.72
WON6400 - Bob Wondries Ford Total: 585.72
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 09/07/2022
Inv 08/16/2022
Line Item Date Line Item Description
08/24/2022 Employee Engagement 100.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 9
9 - 26
Check Number Check Date Amount
Inv 08/16/2022 Total 100.00
0 Total: 100.00
DABN8267 - Bohan, Diana Total: 100.00
BCDJ4011 - Bravo Chrysler Dodge Jeep Ram of Alhambra
315013 09/07/2022
Inv 426679
Line Item Date Line Item Description
08/23/2022 Repairs to Unit # 1908 for Air Conditioning 7,658.34 Inv 426679 Total 7,658.34
315013 Total: 7,658.34
BCDJ4011 - Bravo Chrysler Dodge Jeep Ram of Alhambra Total: 7,658.34 BRMR8267 - BRIT West Soccer
315014 09/07/2022
Inv 8342
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Tiny Pros 2-3.5 SA 676.00 Inv 8342 Total 676.00
Inv 8344
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Tiny Pros 2-3.5 SU 811.20 Inv 8344 Total 811.20
Inv 8346
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Tiny Pros 3.5-5 SA 811.20 Inv 8346 Total 811.20
Inv 8348
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Tiny Pros 3.5-5 SU 811.20 Inv 8348 Total 811.20
Inv 8351
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Club Pro 5-7 SA 608.40 Inv 8351 Total 608.40
AP-Check Detail (8/31/2022 - 1:24 PM) Page 10
9 - 27
Check Number Check Date Amount
Inv 8353
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Club Pro 5-7 SU 270.40 Inv 8353 Total 270.40
Inv 8355
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Club Pros 7-12 SA 338.00 Inv 8355 Total 338.00
Inv 8357
Line Item Date Line Item Description
08/22/2022 Contract Class Instructor - Club Pro 7-12 SU 202.80 Inv 8357 Total 202.80
315014 Total: 4,529.20
BRMR8267 - BRIT West Soccer Total: 4,529.20
CCCA2010 - CA Contract Cities Association
315015 09/07/2022
Inv 3323
Line Item Date Line Item Description
07/31/2021 July 1 through June 30 Annual Membership Dues FY 21-22 3,400.00 Inv 3323 Total 3,400.00
Inv 3552
Line Item Date Line Item Description
07/30/2022 July 1 through June 30 Annual Membership Dues FY 22-23 3,800.00 Inv 3552 Total 3,800.00
315015 Total: 7,200.00
CCCA2010 - CA Contract Cities Association Total: 7,200.00 CAL5236 - CA Linen Services
315016 09/07/2022
Inv 2011816
Line Item Date Line Item Description
08/04/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 105.73 Inv 2011816 Total 105.73
AP-Check Detail (8/31/2022 - 1:24 PM) Page 11
9 - 28
Check Number Check Date Amount
Inv 2014324
Line Item Date Line Item Description
08/11/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 104.36 Inv 2014324 Total 104.36
315016 Total: 210.09
CAL5236 - CA Linen Services Total: 210.09
CAL8012 - Califa Group
315017 09/07/2022
Inv 5844
Line Item Date Line Item Description
07/15/2022 Renewal of Library Subscription EBSCO-NovelistPlus 09/22-08/23 2,701.69 Inv 5844 Total 2,701.69
Inv 5845
Line Item Date Line Item Description
07/15/2022 Renewal of subscription to BookBrowse 09/01/22-08/31/23 709.80 Inv 5845 Total 709.80
315017 Total: 3,411.49
CAL8012 - Califa Group Total: 3,411.49
CAN0607 - Cantu Graphics Inc.
315018 09/07/2022
Inv 20980
Line Item Date Line Item Description
08/24/2022 Office Supplies Color Copies 217.74
Inv 20980 Total 217.74
315018 Total: 217.74
CAN0607 - Cantu Graphics Inc. Total: 217.74
CRMCRDNA - Cardenas, Carmen
315019 09/07/2022
Inv 124638
Line Item Date Line Item Description
08/29/2022 Refund for security deposit for Youth House reservation. 261.00 Inv 124638 Total 261.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 12
9 - 29
Check Number Check Date Amount
315019 Total: 261.00
CRMCRDNA - Cardenas, Carmen Total: 261.00
CBSE6010 - Cell Business Equipment
315020 09/07/2022
Inv 77031810
Line Item Date Line Item Description
08/15/2022 AN 857406 Contract 25334839 16.99
Inv 77031810 Total 16.99
315020 Total: 16.99
CBSE6010 - Cell Business Equipment Total: 16.99
TIM4011 - Charter Communications
315021 09/07/2022
Inv 0029763072722
Line Item Date Line Item Description
07/27/2022 AN 8448 20 899 0029763 Services (07/16/2022 - 08/15/2022) 294.86 Inv 0029763072722 Total 294.86
Inv 0070193080122
Line Item Date Line Item Description
08/01/2022 AN 8448 30 008 0070193 Services (08/01/2022 - 08/31/2022) 83.95 Inv 0070193080122 Total 83.95
Inv 0224964080822
Line Item Date Line Item Description
08/08/2022 AN 8448 30 008 0224964 Services (08/08/2022 - 09/07/2022) 49.29 Inv 0224964080822 Total 49.29
Inv 0355990080222
Line Item Date Line Item Description
08/02/2022 AN 8448 30 008 0355990 Services (08/02/2022 - 09/01/2022) 418.13 Inv 0355990080222 Total 418.13
Inv 0357905080522
Line Item Date Line Item Description
05/05/2022 Business TV+ Internet for period 08/05/2022 -09/04/2022. 130.52 Inv 0357905080522 Total 130.52
AP-Check Detail (8/31/2022 - 1:24 PM) Page 13
9 - 30
Check Number Check Date Amount
315021 Total: 976.75
TIM4011 - Charter Communications Total: 976.75
BTLR5270 - Child, Lauren
315022 09/07/2022
Inv 123780
Line Item Date Line Item Description
08/04/2022 Refund for Arroyo Vista reservation due to client cancellation. 45.00 Inv 123780 Total 45.00
315022 Total: 45.00
BTLR5270 - Child, Lauren Total: 45.00
CINTAS - Cintas CORP No. 2
315023 09/07/2022
Inv 5121695690
Line Item Date Line Item Description
08/24/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 67.26 Inv 5121695690 Total 67.26
Inv 9186483943
Line Item Date Line Item Description
08/23/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 705.37 Inv 9186483943 Total 705.37
315023 Total: 772.63
CINTAS - Cintas CORP No. 2 Total: 772.63
ALPD4010 - City of Alhambra Police Department
315024 09/07/2022
Inv 07/2022
Line Item Date Line Item Description
08/16/2022 Inmate housing for the month of July 2022 1,806.00 Inv 07/2022 Total 1,806.00
315024 Total: 1,806.00
ALPD4010 - City of Alhambra Police Department Total: 1,806.00 AP-Check Detail (8/31/2022 - 1:24 PM) Page 14
9 - 31
Check Number Check Date Amount
CSM8030 - City of San Marino
315025 09/07/2022
Inv 0001210
Line Item Date Line Item Description
08/09/2022 BATTALION 9 REIMBURSEMENT; (80,000/5YRS) 5TH & FINAL PAYMENT 16,000.00 Inv 0001210 Total 16,000.00
315025 Total: 16,000.00
CSM8030 - City of San Marino Total: 16,000.00
SPMN3010 - City of South Pasadena
315026 09/07/2022
Inv 14044 - 8/10/22
Line Item Date Line Item Description
08/11/2022 Dog Park Utility Bill: 06/07/2022 - 08/01/2022. 540.36 Inv 14044 - 8/10/22 Total 540.36
Inv 19126 - 8/3/22
Line Item Date Line Item Description
08/11/2022 Park Dept. Utility Bill: 05/31/2022- 07/25/2022. 546.42 Inv 19126 - 8/3/22 Total 546.42
Inv 19386 - 8/10/22
Line Item Date Line Item Description
08/11/2022 Arroyo Park Utility Bill: 06/07/2022 - 08/01/2022. 575.76 Inv 19386 - 8/10/22 Total 575.76
Inv 19387 - 8/10/22
Line Item Date Line Item Description
08/11/2022 Arroyo Park Utility Bill: 06/07/2022 - 08/01/2022. 504.96 Inv 19387 - 8/10/22 Total 504.96
315026 Total: 2,167.50
SPMN3010 - City of South Pasadena Total: 2,167.50
SOU5401 - City of South Pasadena-Sr.Center Petty Cash
315027 09/07/2022
Inv 01/22/2020
Line Item Date Line Item Description
01/22/2020 Petty Cash Reimbursement for Senior Center 7.09 Inv 01/22/2020 Total 7.09
AP-Check Detail (8/31/2022 - 1:24 PM) Page 15
9 - 32
Check Number Check Date Amount
Inv 01/23/2020
Line Item Date Line Item Description
01/23/2020 Petty Cash Reimbursement for Senior Center 31.56 01/23/2020 Petty Cash Reimbursement for Senior Center 6.67 Inv 01/23/2020 Total 38.23
Inv 01/25/2020
Line Item Date Line Item Description
01/25/2020 Petty Cash Reimbursement for Senior Center 4.95 Inv 01/25/2020 Total 4.95
Inv 02/10/2020
Line Item Date Line Item Description
02/10/2020 Petty Cash Reimbursement for Senior Center 21.98 02/10/2020 Petty Cash Reimbursement for Senior Center 8.75 Inv 02/10/2020 Total 30.73
Inv 02/15/2021
Line Item Date Line Item Description
02/15/2021 Petty Cash Reimbursement for Senior Center 31.04 Inv 02/15/2021 Total 31.04
Inv 02/20/2020
Line Item Date Line Item Description
02/20/2020 Petty Cash Reimbursement for Senior Center 15.43 Inv 02/20/2020 Total 15.43
Inv 02/25/2020
Line Item Date Line Item Description
02/25/2020 Petty Cash Reimbursement for Senior Center 18.88 Inv 02/25/2020 Total 18.88
Inv 03/03/2020
Line Item Date Line Item Description
03/03/2020 Petty Cash Reimbursement for Senior Center 28.34 Inv 03/03/2020 Total 28.34
Inv 03/04/2020
Line Item Date Line Item Description
03/04/2020 Petty Cash Reimbursement for Senior Center 58.09 Inv 03/04/2020 Total 58.09
AP-Check Detail (8/31/2022 - 1:24 PM) Page 16
9 - 33
Check Number Check Date Amount
Inv 03/27/2020
Line Item Date Line Item Description
03/27/2020 Petty Cash Reimbursement for Senior Center 70.67 Inv 03/27/2020 Total 70.67
Inv 04/01/2020
Line Item Date Line Item Description
04/01/2020 Petty Cash Reimbursement for Senior Center 3.30 Inv 04/01/2020 Total 3.30
Inv 04/03/2020
Line Item Date Line Item Description
04/03/2020 Petty Cash Reimbursement for Senior Center 3.20 Inv 04/03/2020 Total 3.20
Inv 04/27/2020
Line Item Date Line Item Description
04/27/2020 Petty Cash Reimbursement for Senior Center 10.92 Inv 04/27/2020 Total 10.92
Inv 06/15/2020
Line Item Date Line Item Description
06/15/2020 Petty Cash Reimbursement for Senior Center 15.77 Inv 06/15/2020 Total 15.77
Inv 07/27/2020
Line Item Date Line Item Description
07/27/2020 Petty Cash Reimbursement for Senior Center 14.24 Inv 07/27/2020 Total 14.24
Inv 08/10/2020
Line Item Date Line Item Description
08/10/2020 Petty Cash Reimbursement for Senior Center 10.46 Inv 08/10/2020 Total 10.46
Inv 08/12/2020
Line Item Date Line Item Description
08/12/2020 Petty Cash Reimbursement for Senior Center 33.05 Inv 08/12/2020 Total 33.05
Inv 08/31/2020
Line Item Date Line Item Description
08/31/2020 Petty Cash Reimbursement for Senior Center 20.22 AP-Check Detail (8/31/2022 - 1:24 PM) Page 17
9 - 34
Check Number Check Date Amount
Inv 08/31/2020 Total 20.22
Inv 09/14/2020
Line Item Date Line Item Description
09/14/2020 Petty Cash Reimbursement for Senior Center 28.39 Inv 09/14/2020 Total 28.39
Inv 10/16/2020
Line Item Date Line Item Description
10/16/2020 Petty Cash Reimbursement for Senior Center 23.60 Inv 10/16/2020 Total 23.60
315027 Total: 466.60
SOU5401 - City of South Pasadena-Sr.Center Petty Cash Total: 466.60 JMCLYPL - Claypool, Jaime
315028 09/07/2022
Inv 124059
Line Item Date Line Item Description
08/11/2022 Refund camp med due to acceptance to Arroyo Vista 384.00 Inv 124059 Total 384.00
315028 Total: 384.00
JMCLYPL - Claypool, Jaime Total: 384.00
CODE3TCH - Code 3 Tehnology LLC
315029 09/07/2022
Inv 21-246
Line Item Date Line Item Description
08/08/2022 Mobile Data Computers, Hardware, Installation, Keyboards 62,680.00 08/08/2022 Mobile Data Computers, Hardware, Installation, Keyboards 1,240.20 Inv 21-246 Total 63,920.20
315029 Total: 63,920.20
CODE3TCH - Code 3 Tehnology LLC Total: 63,920.20
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 09/07/2022
AP-Check Detail (8/31/2022 - 1:24 PM) Page 18
9 - 35
Check Number Check Date Amount
Inv 52901
Line Item Date Line Item Description
08/05/2022 Under Collection of UUT 07/31/2022 336.62
Inv 52901 Total 336.62
Inv 52943
Line Item Date Line Item Description
08/24/2022 General Services - July 2022 10,000.00
Inv 52943 Total 10,000.00
Inv 52944
Line Item Date Line Item Description
08/24/2022 Labor & Employment - July 2022 1,249.50
Inv 52944 Total 1,249.50
Inv 52945
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 4,287.50
Inv 52945 Total 4,287.50
Inv 52946
Line Item Date Line Item Description
08/24/2022 Water & Utilities - July 2022 49.00
Inv 52946 Total 49.00
Inv 52947
Line Item Date Line Item Description
08/24/2022 Special Projects- July 2022 22,417.00
Inv 52947 Total 22,417.00
Inv 52948
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 759.50
Inv 52948 Total 759.50
Inv 52949
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 11,415.95
Inv 52949 Total 11,415.95
Inv 52950
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 1,935.50
AP-Check Detail (8/31/2022 - 1:24 PM) Page 19
9 - 36
Check Number Check Date Amount
Inv 52950 Total 1,935.50
Inv 52951
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 4,839.56
Inv 52951 Total 4,839.56
Inv 52952
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 1,469.00
Inv 52952 Total 1,469.00
Inv 52953
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 9,390.00
Inv 52953 Total 9,390.00
Inv 52954
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 2,952.14
Inv 52954 Total 2,952.14
Inv 52955
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 4,000.45
Inv 52955 Total 4,000.45
Inv 52969
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 4,263.00
Inv 52969 Total 4,263.00
Inv 52970
Line Item Date Line Item Description
08/24/2022 Litigation - July 2022 4,862.50
Inv 52970 Total 4,862.50
0 Total: 84,227.22
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 84,227.22 CCSP4011 - Console Cleaning Specialist
AP-Check Detail (8/31/2022 - 1:24 PM) Page 20
9 - 37
Check Number Check Date Amount
315030 09/07/2022
Inv 171267
Line Item Date Line Item Description
08/01/2022 Annual Cleaning Services for Dispatch Communicaitons Center 1,359.23 Inv 171267 Total 1,359.23
315030 Total: 1,359.23
CCSP4011 - Console Cleaning Specialist Total: 1,359.23
COR7788 - Cornforth, Robert Darren
0 09/07/2022
Inv 8371
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor -Tennis Beginner 06/25/22-08/27/22 624.00 Inv 8371 Total 624.00
Inv 8372
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor -Tennis Intermediate 06/25/22-08/27/22 702.00 Inv 8372 Total 702.00
Inv 8374
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor -Tennis Intermediate 06/25/22-08/27/22 624.00 Inv 8374 Total 624.00
Inv 8670
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor -Tennis Beginner 06/25/22-08/27/22 156.00 Inv 8670 Total 156.00
0 Total: 2,106.00
COR7788 - Cornforth, Robert Darren Total: 2,106.00
CRDA1021 - Corodata Records Management
0 09/07/2022
Inv RS4820891
Line Item Date Line Item Description
07/31/2022 AN 042023 Services (07/01/2022-07/31/2022) 578.33 Inv RS4820891 Total 578.33
AP-Check Detail (8/31/2022 - 1:24 PM) Page 21
9 - 38
Check Number Check Date Amount
0 Total: 578.33
CRDA1021 - Corodata Records Management Total: 578.33
CRSR2010 - Corodata Shredding Inc.
0 09/07/2022
Inv DN1372257
Line Item Date Line Item Description
07/31/2022 AN SD041103 Service through 07/31/2022 79.82 Inv DN1372257 Total 79.82
0 Total: 79.82
CRSR2010 - Corodata Shredding Inc. Total: 79.82
MNBL8170 - Crestline Software, LLC dba MuniBilling
0 09/07/2022
Inv 15449
Line Item Date Line Item Description
05/10/2022 Postage - April 2022 1,324.87
Inv 15449 Total 1,324.87
Inv 15491
Line Item Date Line Item Description
05/11/2022 Lock Box - April 2022 713.90
05/11/2022 Water Billing Services - May 2022 24,797.85
05/11/2022 Absorb Charges - April 2022 9,719.73
Inv 15491 Total 35,231.48
Inv 16028
Line Item Date Line Item Description
07/11/2022 Contract Services & Lockbox July 2022 24,809.82 Inv 16028 Total 24,809.82
Inv 16216
Line Item Date Line Item Description
08/11/2022 Credit Card & Return Fees - August 2022 10,193.78 08/11/2022 Contract Services August 2022 & Lock Box July 2022 25,531.56 Inv 16216 Total 35,725.34
Inv 16312
Line Item Date Line Item Description
08/11/2022 Printing & Postage Fees - July 2022 2,889.50 AP-Check Detail (8/31/2022 - 1:24 PM) Page 22
9 - 39
Check Number Check Date Amount
Inv 16312 Total 2,889.50
0 Total: 99,981.01
MNBL8170 - Crestline Software, LLC dba MuniBilling Total: 99,981.01 CTCINGHT - Critical Insight, Inc.
315031 09/07/2022
Inv 2022-12483
Line Item Date Line Item Description
08/30/2022 General IT Consulting Services 6,875.00
Inv 2022-12483 Total 6,875.00
315031 Total: 6,875.00
CTCINGHT - Critical Insight, Inc. Total: 6,875.00
CRSSTWN9 - Crosstown Electrical & Data Inc.
315032 09/07/2022
Inv 4
Line Item Date Line Item Description
08/20/2022 Fair Oaks Ave. Traffic Signal Improvements Project 103,339.26 08/20/2022 Fair Oaks Ave. Traffic Signal Improvements Project 1,626.65 Inv 4 Total 104,965.91
315032 Total: 104,965.91
CRSSTWN9 - Crosstown Electrical & Data Inc. Total: 104,965.91 DSP0755 - D & S Printing
315033 09/07/2022
Inv 7003
Line Item Date Line Item Description
07/14/2022 Door Hangers for Stage 2 Water Conservation 402.41 Inv 7003 Total 402.41
Inv 8008
Line Item Date Line Item Description
08/15/2022 Police Department Printing - Red & Green Vinyl Parking Stickers 622.91 Inv 8008 Total 622.91
315033 Total: 1,025.32
AP-Check Detail (8/31/2022 - 1:24 PM) Page 23
9 - 40
Check Number Check Date Amount
DSP0755 - D & S Printing Total: 1,025.32
CLVNDAZ - Diaz, Calvin
315034 09/07/2022
Inv 266130474
Line Item Date Line Item Description
06/30/2022 Citation # 266130474 Refund due to Dismissal 50.00 Inv 266130474 Total 50.00
315034 Total: 50.00
CLVNDAZ - Diaz, Calvin Total: 50.00
DCLA8268 - Discovery Cube LA
315035 09/07/2022
Inv 920899
Line Item Date Line Item Description
08/17/2022 Summer Camp Med Field Trip: Discovery Cube OC 752.00 Inv 920899 Total 752.00
315035 Total: 752.00
DCLA8268 - Discovery Cube LA Total: 752.00
DDLP8010 - Dr. Detail Ph.D
0 09/07/2022
Inv 2623
Line Item Date Line Item Description
08/15/2022 Dial-A-Ride Fleet Washing and Santizing 1,050.00 Inv 2623 Total 1,050.00
0 Total: 1,050.00
DDLP8010 - Dr. Detail Ph.D Total: 1,050.00
DUB0187 - DuBois, Andrew
315036 09/07/2022
Inv 07/30/2022
Line Item Date Line Item Description
08/24/2022 ACTIVE SHOOTER RESPONSE TRAINING FOR SGT. DUBOIS ON 07/30/22 51.38 Inv 07/30/2022 Total 51.38
AP-Check Detail (8/31/2022 - 1:24 PM) Page 24
9 - 41
Check Number Check Date Amount
315036 Total: 51.38
DUB0187 - DuBois, Andrew Total: 51.38
EJWR5011 - EJ Ward Inc.
315037 09/07/2022
Inv 3000095-IN
Line Item Date Line Item Description
08/16/2022 Annual Fuel Maint Software & Audit Reporting:10/01/22-09/30/23 2,501.69 08/16/2022 Annual Fuel Maint Software & Audit Reporting:10/01/22-09/30/23 175.46 08/16/2022 Annual Fuel Maint Software & Audit Reporting:10/01/22-09/30/23 462.37 08/16/2022 Annual Fuel Maint Software & Audit Reporting:10/01/22-09/30/23 7,895.68 Inv 3000095-IN Total 11,035.20
315037 Total: 11,035.20
EJWR5011 - EJ Ward Inc. Total: 11,035.20
ENT5426 - Entenmann-Rovin
315038 09/07/2022
Inv 0167631-IN
Line Item Date Line Item Description
08/23/2022 Rounded and Flat Badges for Police Department 936.25 Inv 0167631-IN Total 936.25
Inv 0167634-IN
Line Item Date Line Item Description
08/23/2022 Rounded and Flat Badges for Police Department 221.97 Inv 0167634-IN Total 221.97
Inv 0167870-IN
Line Item Date Line Item Description
08/23/2022 Rounded and Flat Badges for Police Department 171.44 Inv 0167870-IN Total 171.44
315038 Total: 1,329.66
ENT5426 - Entenmann-Rovin Total: 1,329.66
EXHBITA - Exhibit A Discovery, LLC
315039 09/07/2022
Inv RET-001040
Line Item Date Line Item Description
08/30/2022 General IT Consulting Services 3,132.25
AP-Check Detail (8/31/2022 - 1:24 PM) Page 25
9 - 42
Check Number Check Date Amount
Inv RET-001040 Total 3,132.25
315039 Total: 3,132.25
EXHBITA - Exhibit A Discovery, LLC Total: 3,132.25
FED1109 - FedEx
315040 09/07/2022
Inv 7-827-24175
Line Item Date Line Item Description
08/24/2022 PELLET B Exam 36.27
Inv 7-827-24175 Total 36.27
Inv 7-835-26381
Line Item Date Line Item Description
08/02/2022 PD postage fees 526.69
Inv 7-835-26381 Total 526.69
Inv 9-627-88469
Line Item Date Line Item Description
08/02/2022 PD postage fees 13.47
Inv 9-627-88469 Total 13.47
Inv 9-632-38410
Line Item Date Line Item Description
08/02/2022 PD postage fees 3.70
Inv 9-632-38410 Total 3.70
315040 Total: 580.13
FED1109 - FedEx Total: 580.13
GALL5011 - Galls, LLC
315041 09/07/2022
Inv 021903682
Line Item Date Line Item Description
08/24/2022 Police Safety Vests for Phillips, Dubois, and Borrello 2,323.98 Inv 021903682 Total 2,323.98
315041 Total: 2,323.98
AP-Check Detail (8/31/2022 - 1:24 PM) Page 26
9 - 43
Check Number Check Date Amount
GALL5011 - Galls, LLC Total: 2,323.98
EGGO4011 - Giron-Garrido, Elias
315042 09/07/2022
Inv 07/30/2022
Line Item Date Line Item Description
08/24/2022 ACTIVE SHOOTER RESPONSE TRAINING FOR OFCR. GIRON-GARRIDO 07/30/2 51.38 Inv 07/30/2022 Total 51.38
315042 Total: 51.38
EGGO4011 - Giron-Garrido, Elias Total: 51.38
GOLD6417 - Golden Bell Products, Inc.
315043 09/07/2022
Inv 17764
Line Item Date Line Item Description
01/28/2022 Degreaser for lift stations 709.56
Inv 17764 Total 709.56
315043 Total: 709.56
GOLD6417 - Golden Bell Products, Inc. Total: 709.56
NCGOLDSN - Goldson, Nicole
315044 09/07/2022
Inv 123822
Line Item Date Line Item Description
08/04/2022 Refund due to client cancellation 118.00
Inv 123822 Total 118.00
315044 Total: 118.00
NCGOLDSN - Goldson, Nicole Total: 118.00
PTRHA - Ha, Peter
315045 09/07/2022
Inv 124311
Line Item Date Line Item Description
08/22/2022 Refund for tennis class due to client cancellation. 99.00 Inv 124311 Total 99.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 27
9 - 44
Check Number Check Date Amount
315045 Total: 99.00
PTRHA - Ha, Peter Total: 99.00
HRSCHPIP - Hirsche Pipe & Supply
315046 09/07/2022
Inv 8403741
Line Item Date Line Item Description
08/02/2022 PD Restroom repairs 72.78
Inv 8403741 Total 72.78
315046 Total: 72.78
HRSCHPIP - Hirsche Pipe & Supply Total: 72.78
HOMCOMMU - Hom, Reagan
315047 09/07/2022
Inv 080722
Line Item Date Line Item Description
08/07/2022 PD automotive repair unit # 1201 lightbar repair 200.00 Inv 080722 Total 200.00
315047 Total: 200.00
HOMCOMMU - Hom, Reagan Total: 200.00
HOM1515 - Home Depot Credit Services
315048 09/07/2022
Inv 1281999
Line Item Date Line Item Description
02/15/2022 Street Division Supplies and Materials 1,047.71 Inv 1281999 Total 1,047.71
Inv 1974710
Line Item Date Line Item Description
04/26/2022 Street Division Supplies and Materials 415.75 Inv 1974710 Total 415.75
Inv 1975076
Line Item Date Line Item Description
03/07/2022 Street Division Supplies and Materials 16.54 Inv 1975076 Total 16.54
AP-Check Detail (8/31/2022 - 1:24 PM) Page 28
9 - 45
Check Number Check Date Amount
Inv 2344018
Line Item Date Line Item Description
04/25/2022 Street Division Supplies and Materials 501.91 Inv 2344018 Total 501.91
Inv 2972699
Line Item Date Line Item Description
04/05/2022 Street Division Supplies and Materials 415.75 Inv 2972699 Total 415.75
Inv 3383660
Line Item Date Line Item Description
06/13/2022 Plywood to Protect Landscape arround Wilson Well 4 600.21 Inv 3383660 Total 600.21
Inv 3383661
Line Item Date Line Item Description
06/13/2022 Fridge Filters for Water Distribution Building 198.37 Inv 3383661 Total 198.37
Inv 3972559
Line Item Date Line Item Description
04/04/2022 Street Division Supplies and Materials 415.75 Inv 3972559 Total 415.75
Inv 3973867
Line Item Date Line Item Description
02/23/2022 Street Division Supplies and Materials 1,169.60 Inv 3973867 Total 1,169.60
Inv 3973871
Line Item Date Line Item Description
02/23/2022 Street Division Supplies and Materials 831.50 Inv 3973871 Total 831.50
Inv 6971327
Line Item Date Line Item Description
03/22/2022 Street Division Supplies and Materials 415.75 Inv 6971327 Total 415.75
Inv 6972747
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 29
9 - 46
Check Number Check Date Amount
02/10/2022 Street Division Supplies and Materials 831.49 Inv 6972747 Total 831.49
Inv 6974254
Line Item Date Line Item Description
04/21/2022 Street Division Supplies and Materials 415.75 Inv 6974254 Total 415.75
Inv 6974547
Line Item Date Line Item Description
03/02/2022 Street Division Supplies and Materials 1,094.23 Inv 6974547 Total 1,094.23
Inv 9023666
Line Item Date Line Item Description
03/29/2022 Street Division Supplies and Materials 209.49 Inv 9023666 Total 209.49
315048 Total: 8,579.80
HOM1515 - Home Depot Credit Services Total: 8,579.80
HRCS2011 - Housing Rights Center
315049 09/07/2022
Inv #7
Line Item Date Line Item Description
08/24/2022 #7 Fair Housing Program Jan 2022 1,591.80
Inv #7 Total 1,591.80
Inv #8
Line Item Date Line Item Description
08/06/2022 #8 Fair Housing Program Feb 2022 1,677.44
Inv #8 Total 1,677.44
315049 Total: 3,269.24
HRCS2011 - Housing Rights Center Total: 3,269.24
IMSC8031 - IMS Commercial Ice Systems Refrigeration
315050 09/07/2022
Inv 51969
Line Item Date Line Item Description
08/05/2022 Ice Machine cleaning & repair at the War Memorial Building. 398.80 AP-Check Detail (8/31/2022 - 1:24 PM) Page 30
9 - 47
Check Number Check Date Amount
Inv 51969 Total 398.80
315050 Total: 398.80
IMSC8031 - IMS Commercial Ice Systems Refrigeration Total: 398.80 INT6115 - Interstate Battery Systems of Eastern Los Angeles 315051 09/07/2022
Inv 79738
Line Item Date Line Item Description
08/05/2022 Vehicle Maintenance - Fire Engine RA81 Batteries 507.47 Inv 79738 Total 507.47
Inv 79778
Line Item Date Line Item Description
08/10/2022 Vehicle Maintenance - Fire Engine RA781 Batteries 464.47 Inv 79778 Total 464.47
315051 Total: 971.94
INT6115 - Interstate Battery Systems of Eastern Los Angeles Total: 971.94 INCG6011 - Interwest Consulting Group
0 09/07/2022
Inv 70913
Line Item Date Line Item Description
08/23/2022 815 Freemont Project Expediting: June 2021 2,410.00 Inv 70913 Total 2,410.00
0 Total: 2,410.00
INCG6011 - Interwest Consulting Group Total: 2,410.00
INT2132 - InTime Services Inc.
315052 09/07/2022
Inv 11540
Line Item Date Line Item Description
08/16/2022 InTime Subscription Services for PD: 08/01/2022-07/31/2023 7,691.00 Inv 11540 Total 7,691.00
315052 Total: 7,691.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 31
9 - 48
Check Number Check Date Amount
INT2132 - InTime Services Inc. Total: 7,691.00
JSAR4011 - Jack's Auto Repair
315053 09/07/2022
Inv 17532
Line Item Date Line Item Description
08/10/2022 Police Department Automotive Maintenance - Unit # 0219 374.60 Inv 17532 Total 374.60
Inv 17554
Line Item Date Line Item Description
07/25/2022 Police Department Automotive Maintenance - Unit 1501 (1706) 402.60 Inv 17554 Total 402.60
Inv 17563
Line Item Date Line Item Description
07/29/2022 PD automotive repair Unit 1501 (1706) 226.87 Inv 17563 Total 226.87
Inv 17590
Line Item Date Line Item Description
08/04/2022 Police Department Automotive Maintenance - Unit 1501 (1706) 191.64 Inv 17590 Total 191.64
Inv 17613
Line Item Date Line Item Description
08/16/2022 Police Department Automotive Maintenance - Unit # 0317 674.01 Inv 17613 Total 674.01
Inv 17643
Line Item Date Line Item Description
08/22/2022 Police Department Automotive Maintenance - Unit # 1406 85.00 Inv 17643 Total 85.00
315053 Total: 1,954.72
JSAR4011 - Jack's Auto Repair Total: 1,954.72
ANNSHJMS - James, Sherrie Anna
315054 09/07/2022
Inv 266130479
Line Item Date Line Item Description
07/21/2022 Citation # 266130479 Refund due to Dismissal 50.00 AP-Check Detail (8/31/2022 - 1:24 PM) Page 32
9 - 49
Check Number Check Date Amount
Inv 266130479 Total 50.00
315054 Total: 50.00
ANNSHJMS - James, Sherrie Anna Total: 50.00
JHMS8020 - JHM Supply
0 09/07/2022
Inv 288618/1
Line Item Date Line Item Description
04/11/2022 Irrigation controller for Arroyo Park 237.30 Inv 288618/1 Total 237.30
Inv 301768/1
Line Item Date Line Item Description
08/10/2022 Irrigation controller for Fair Oaks/Huntington Median 600.06 Inv 301768/1 Total 600.06
Inv 302466/1
Line Item Date Line Item Description
08/16/2022 Irrigation Supplies: Parks, Medians, and Landscape 62.74 Inv 302466/1 Total 62.74
Inv 302867/1
Line Item Date Line Item Description
08/19/2022 Irrigation Supplies for Arroyo Park Repairs 228.47 Inv 302867/1 Total 228.47
0 Total: 1,128.57
JHMS8020 - JHM Supply Total: 1,128.57
CATAYSTJ - Jones, John Riley
315055 09/07/2022
Inv 0000009
Line Item Date Line Item Description
08/09/2022 Community Services Department Assessment 3,900.00 Inv 0000009 Total 3,900.00
315055 Total: 3,900.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 33
9 - 50
Check Number Check Date Amount
CATAYSTJ - Jones, John Riley Total: 3,900.00
HYNKIM - Kim, Hyungjun
315056 09/07/2022
Inv 124295
Line Item Date Line Item Description
08/17/2022 Refund for Super Soccer Stars due to low enrollment. 418.00 Inv 124295 Total 418.00
315056 Total: 418.00
HYNKIM - Kim, Hyungjun Total: 418.00
KOAC6010 - KOA Corporation
315057 09/07/2022
Inv JC1I001-1
Line Item Date Line Item Description
03/15/2022 Engineering Design Services for North-South Corridor Transportat 435.23 03/15/2022 Engineering Design Services for North-South Corridor Transportat 3,359.27 Inv JC1I001-1 Total 3,794.50
315057 Total: 3,794.50
KOAC6010 - KOA Corporation Total: 3,794.50
DNAKWOK - Kwok, Diana
315058 09/07/2022
Inv 124062
Line Item Date Line Item Description
08/11/2022 Refund for class due to low enrollment per intructor's request. 384.00 Inv 124062 Total 384.00
315058 Total: 384.00
DNAKWOK - Kwok, Diana Total: 384.00
LEE1111 - Lee, Richard
315059 09/07/2022
Inv 07/30/2022
Line Item Date Line Item Description
07/30/2022 REIMBURSEMENT FOR DET. LEE TRAINING ON 07/30/22 60.53 Inv 07/30/2022 Total 60.53
AP-Check Detail (8/31/2022 - 1:24 PM) Page 34
9 - 51
Check Number Check Date Amount
315059 Total: 60.53
LEE1111 - Lee, Richard Total: 60.53
LBBM4010 - Long Beach BMW Motorcycles
315060 09/07/2022
Inv 43945
Line Item Date Line Item Description
08/10/2022 Police Department Motorcycle Servicing & Repairs - VIN # 39602 1,436.37 Inv 43945 Total 1,436.37
315060 Total: 1,436.37
LBBM4010 - Long Beach BMW Motorcycles Total: 1,436.37
LOS5011 - Los Angeles County Fire Department
315061 09/07/2022
Inv IN0365703
Line Item Date Line Item Description
07/29/2022 City Hall-FD /PD Underground Tanks 2,943.00
Inv IN0365703 Total 2,943.00
Inv IN0365705
Line Item Date Line Item Description
07/29/2022 Service Facirliry Yard-Underground Tanks 2,710.00 Inv IN0365705 Total 2,710.00
315061 Total: 5,653.00
LOS5011 - Los Angeles County Fire Department Total: 5,653.00 LAPPL - Los Angeles Police Protective League
315062 09/07/2022
Inv 23588470
Line Item Date Line Item Description
08/24/2022 FRONT LINE LEADERSHIP TRAINING FOR SGT. DUBOIS 450.00 Inv 23588470 Total 450.00
315062 Total: 450.00
LAPPL - Los Angeles Police Protective League Total: 450.00 AP-Check Detail (8/31/2022 - 1:24 PM) Page 35
9 - 52
Check Number Check Date Amount
LOU7778 - Louie, Sandy
315063 09/07/2022
Inv DT0722-01
Line Item Date Line Item Description
07/18/2022 Water Conservation Rebate 32.98
Inv DT0722-01 Total 32.98
315063 Total: 32.98
LOU7778 - Louie, Sandy Total: 32.98
MBFEC106 - Marx Bros. Fire Extinguisher Co.
315064 09/07/2022
Inv 23463
Line Item Date Line Item Description
08/16/2022 Semi Annual inspection 2.5 g fire suppression 110.00 Inv 23463 Total 110.00
Inv 23465
Line Item Date Line Item Description
08/16/2022 Semi annual inspection on the fire suppression system. 110.00 Inv 23465 Total 110.00
315064 Total: 220.00
MBFEC106 - Marx Bros. Fire Extinguisher Co. Total: 220.00 MCAD1021 - MCA Direct LLC
315065 09/07/2022
Inv 2022158
Line Item Date Line Item Description
08/08/2022 Election Supplies 73.65
Inv 2022158 Total 73.65
315065 Total: 73.65
MCAD1021 - MCA Direct LLC Total: 73.65
CRKHMDZA - Mendoza, Cristin Katherine
315066 09/07/2022
Inv 266130481
Line Item Date Line Item Description
07/21/2022 Citation # 266130481 Refund due to Dismissal 50.00 AP-Check Detail (8/31/2022 - 1:24 PM) Page 36
9 - 53
Check Number Check Date Amount
Inv 266130481 Total 50.00
315066 Total: 50.00
CRKHMDZA - Mendoza, Cristin Katherine Total: 50.00
MPLC8021 - Motion Picture Licensing Corp.
315067 09/07/2022
Inv 504407063
Line Item Date Line Item Description
08/02/2022 Annual Film Licensing for OG Recreation Center 10/01/22-10/01/23 695.53 Inv 504407063 Total 695.53
315067 Total: 695.53
MPLC8021 - Motion Picture Licensing Corp. Total: 695.53 NDEDNVA - Nava, Nadia Eddira
315068 09/07/2022
Inv 123823
Line Item Date Line Item Description
08/04/2022 Refund for client cancellation due to inability to attend 84.00 Inv 123823 Total 84.00
315068 Total: 84.00
NDEDNVA - Nava, Nadia Eddira Total: 84.00
VLNEIMRO - Nemiro, Valeria
315069 09/07/2022
Inv 124005
Line Item Date Line Item Description
08/11/2022 Refund for class due to low enrollment per intructor's request. 99.00 Inv 124005 Total 99.00
315069 Total: 99.00
VLNEIMRO - Nemiro, Valeria Total: 99.00
OREI6711 - O' Reilly Automotive Inc.
315070 09/07/2022
Inv 3213-264405
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 37
9 - 54
Check Number Check Date Amount
06/23/2022 Water Division Purchase-Unit 19 Lights 17.56 Inv 3213-264405 Total 17.56
315070 Total: 17.56
OREI6711 - O' Reilly Automotive Inc. Total: 17.56
OLNP8010 - Outlook Newspapers Group
315071 09/07/2022
Inv 74551
Line Item Date Line Item Description
01/28/2022 WEED ABATEMENT; PUBLISHED 02/16/2022 252.00
Inv 74551 Total 252.00
315071 Total: 252.00
OLNP8010 - Outlook Newspapers Group Total: 252.00
OVDR8011 - OverDrive Inc.
0 09/07/2022
Inv 01148CO22287656
Line Item Date Line Item Description
07/30/2022 eBooks / eAudiobooks 385.27
Inv 01148CO22287656 Total 385.27
0 Total: 385.27
OVDR8011 - OverDrive Inc. Total: 385.27
CNPO4011 - Pacheco, Cynthia
315072 09/07/2022
Inv 08/15-08/16/22
Line Item Date Line Item Description
08/24/2022 CIVILIAN LEADERSHIP TRAINING FOR P.A. PACHECO 08/15-08/16/22 89.43 Inv 08/15-08/16/22 Total 89.43
315072 Total: 89.43
CNPO4011 - Pacheco, Cynthia Total: 89.43
PKMK2010 - Peckham & McKenney
315073 09/07/2022
AP-Check Detail (8/31/2022 - 1:24 PM) Page 38
9 - 55
Check Number Check Date Amount
Inv 1
Line Item Date Line Item Description
07/29/2022 Executive Search for Finance Director Retainer Fee 8,250.00 Inv 1 Total 8,250.00
315073 Total: 8,250.00
PKMK2010 - Peckham & McKenney Total: 8,250.00
CTPZ7000 - Perez, Christopher A.
315074 09/07/2022
Inv 07/30/2022
Line Item Date Line Item Description
08/24/2022 ACTIVE SHOOTER RESPONSE TRAINING FOR OFCR. PEREZ 07/30/22 51.38 Inv 07/30/2022 Total 51.38
315074 Total: 51.38
CTPZ7000 - Perez, Christopher A. Total: 51.38
PHOE4610 - Phoenix Group Information Systems
315075 09/07/2022
Inv 072022184
Line Item Date Line Item Description
08/22/2022 Parking Citation Processing: July 2022 3,627.41 Inv 072022184 Total 3,627.41
315075 Total: 3,627.41
PHOE4610 - Phoenix Group Information Systems Total: 3,627.41 PLWK7011 - Placeworks
315076 09/07/2022
Inv 77686
Line Item Date Line Item Description
01/31/2022 Update to the City's Housing Element: January 2022 3,703.88 Inv 77686 Total 3,703.88
Inv 77704
Line Item Date Line Item Description
02/28/2022 Update to the City's Housing Element: February 2022 2,774.41 Inv 77704 Total 2,774.41
AP-Check Detail (8/31/2022 - 1:24 PM) Page 39
9 - 56
Check Number Check Date Amount
Inv 77867
Line Item Date Line Item Description
02/28/2022 Consultant for GP Update (Downtown Specific Plan): Jan-Feb'22 4,456.25 Inv 77867 Total 4,456.25
Inv 77963
Line Item Date Line Item Description
08/24/2022 Consultant for GP Update (Downtown Specific Plan): Mar 2022 5,012.50 Inv 77963 Total 5,012.50
Inv 78372
Line Item Date Line Item Description
08/29/2022 Consultant for GP Update (Downtown Specific Plan): April 2022 585.00 Inv 78372 Total 585.00
Inv 78746
Line Item Date Line Item Description
05/31/2022 Update to the City's Housing Element: March'22 to May'22 27,545.11 Inv 78746 Total 27,545.11
Inv 78747
Line Item Date Line Item Description
05/31/2022 Consultant for GP Update (Downtown Specific Plan): May 2022 3,534.10 Inv 78747 Total 3,534.10
Inv 78808
Line Item Date Line Item Description
06/30/2022 Update to the City's Housing Element: June 2022 8,177.91 Inv 78808 Total 8,177.91
Inv 79061
Line Item Date Line Item Description
06/30/2022 Consultant for GP Update (Downtown Specific Plan): June 2022 6,080.00 Inv 79061 Total 6,080.00
315076 Total: 61,869.16
PLWK7011 - Placeworks Total: 61,869.16
POS5265 - Post Alarm Systems
0 09/07/2022
AP-Check Detail (8/31/2022 - 1:24 PM) Page 40
9 - 57
Check Number Check Date Amount
Inv 1506111
Line Item Date Line Item Description
08/03/2022 Post Alarm Services for War Memorial Building: 9/1/22-9/30/22 54.33 08/03/2022 Post Alarm for O.G. Recreation Center: 09/01/22-09/30/22 54.33 Inv 1506111 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66

PSOMAS - PSOMAS
315077 09/07/2022
Inv 186593
Line Item Date Line Item Description
08/08/2022 CEQA Assistance with GP & Downtown Specific: July 2022 9,683.00 Inv 186593 Total 9,683.00
315077 Total: 9,683.00
PSOMAS - PSOMAS Total: 9,683.00
RAN7775 - Range Systems
315078 09/07/2022
Inv 29494
Line Item Date Line Item Description
08/23/2022 Portable Encapsulator Bloc Trap & Portable Full Frontal Shields 6,979.82 Inv 29494 Total 6,979.82
315078 Total: 6,979.82
RAN7775 - Range Systems Total: 6,979.82
RANIFSLL - Ransom Information Technology Services, LLC
315079 09/07/2022
Inv 1547.88
Line Item Date Line Item Description
08/30/2022 Onsite Support - General IT Consulting 1,547.88 Inv 1547.88 Total 1,547.88
315079 Total: 1,547.88
RANIFSLL - Ransom Information Technology Services, LLC Total: 1,547.88 AP-Check Detail (8/31/2022 - 1:24 PM) Page 41
9 - 58
Check Number Check Date Amount
RED8995 - Red Wing Business Advantage Account
0 09/07/2022
Inv 989-1-67482
Line Item Date Line Item Description
08/04/2022 Safety Boots for Ruben Vargas-Parks Division 250.00 Inv 989-1-67482 Total 250.00
Inv 989-1-67593
Line Item Date Line Item Description
08/06/2022 Safety Boots for Eddie Munoz-Streets Division 248.03 Inv 989-1-67593 Total 248.03
Inv 989-1-67867
Line Item Date Line Item Description
08/11/2022 Safety Boots for Steve Ursua-Engineering Division 188.50 Inv 989-1-67867 Total 188.50
Inv 989-1-68198
Line Item Date Line Item Description
08/17/2022 Safety Boots for Richard Arriola-Sewer Division 208.34 Inv 989-1-68198 Total 208.34
Inv 989-1-68429
Line Item Date Line Item Description
08/26/2022 Safety Boots for Rick Hernandez -Facilities Division 248.03 Inv 989-1-68429 Total 248.03
Inv 995-1-70727
Line Item Date Line Item Description
08/14/2022 Safety Boots for Luis Ibarra-Streets Division 250.00 Inv 995-1-70727 Total 250.00
0 Total: 1,392.90
RED8995 - Red Wing Business Advantage Account Total: 1,392.90 RTPC5500 - Regional TAP Service Center
315080 09/07/2022
Inv 6017152
Line Item Date Line Item Description
08/16/2022 Metro 30 Day Senior Bus Pass for July 312.00 Inv 6017152 Total 312.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 42
9 - 59
Check Number Check Date Amount
315080 Total: 312.00
RTPC5500 - Regional TAP Service Center Total: 312.00
BT4U8180 - Revolution Foods, PBC
315081 09/07/2022
Inv 622-3319
Line Item Date Line Item Description
06/30/2022 Meals for Onsite and Home Delivery: June 2022 3,381.00 Inv 622-3319 Total 3,381.00
315081 Total: 3,381.00
BT4U8180 - Revolution Foods, PBC Total: 3,381.00
KLLCDRVS - Rivers, Kelly Cardin
315082 09/07/2022
Inv 266130480
Line Item Date Line Item Description
07/21/2022 Citation # 266130480 Refund due to Dismissal 50.00 Inv 266130480 Total 50.00
315082 Total: 50.00
KLLCDRVS - Rivers, Kelly Cardin Total: 50.00
RAMS3041 - Rogers Anderson, Malody & Scott LLP
0 09/07/2022
Inv 70597
Line Item Date Line Item Description
03/31/2022 Financial Audit Services FY2020-21 3,075.00
03/31/2022 Financial Audit Services FY2020-21 9,225.00
Inv 70597 Total 12,300.00
Inv 70949
Line Item Date Line Item Description
05/31/2022 Financial Audit Services FY2020-21 8,625.00
05/31/2022 Financial Audit Services FY2020-21 2,875.00
Inv 70949 Total 11,500.00
Inv 71080
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 43
9 - 60
Check Number Check Date Amount
06/30/2022 Financial Audit Services FY2020-21 13,312.50 06/30/2022 Financial Audit Services FY2020-21 4,437.50
Inv 71080 Total 17,750.00
0 Total: 41,550.00
RAMS3041 - Rogers Anderson, Malody & Scott LLP Total: 41,550.00 RSMTHRNF - Rosenfield, Matthew Ryan
315083 09/07/2022
Inv 266130482
Line Item Date Line Item Description
07/21/2022 Citation # 266130482 Refund due to Dismissal 50.00 Inv 266130482 Total 50.00
315083 Total: 50.00
RSMTHRNF - Rosenfield, Matthew Ryan Total: 50.00
SGVE2011 - San Gabriel Valley City Managers' Association 315084 09/07/2022
Inv FY2022-23
Line Item Date Line Item Description
08/24/2022 Annual Membership Dues for 7/1/22-6/30-23 Arminé Chaparyan 55.00 Inv FY2022-23 Total 55.00
315084 Total: 55.00
SGVE2011 - San Gabriel Valley City Managers' Association Total: 55.00 SGEP2011 - San Gabriel Valley Economic Partnership
315085 09/07/2022
Inv 7691
Line Item Date Line Item Description
09/01/2022 Annual Renewal of Membership 2,625.00
Inv 7691 Total 2,625.00
315085 Total: 2,625.00
SGEP2011 - San Gabriel Valley Economic Partnership Total: 2,625.00 SAXE2013 - Saxe-Clifford PH.D, Susan
AP-Check Detail (8/31/2022 - 1:24 PM) Page 44
9 - 61
Check Number Check Date Amount
315086 09/07/2022
Inv 22-0818-7
Line Item Date Line Item Description
08/24/2022 PSYCHOLOGICAL EVALUATION FOR APPLICANT RODRIGUEZ ON 08/18/22 450.00 Inv 22-0818-7 Total 450.00
315086 Total: 450.00
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 450.00
SCF1400 - SC Fuels
315087 09/07/2022
Inv 2196158-IN
Line Item Date Line Item Description
08/11/2022 Unleaded Gasoline for Public Works Fueling Station 6,454.27 Inv 2196158-IN Total 6,454.27
315087 Total: 6,454.27
SCF1400 - SC Fuels Total: 6,454.27
SCAT6710 - Scott's Automotive
315088 09/07/2022
Inv 16973
Line Item Date Line Item Description
05/02/2022 Unit 11-Water Division Vehicle-Oil Change 55.28 Inv 16973 Total 55.28
Inv 16975
Line Item Date Line Item Description
05/02/2022 Unit 6-Water Division Vehicle-Oil Change 59.60 Inv 16975 Total 59.60
315088 Total: 114.88
SCAT6710 - Scott's Automotive Total: 114.88
SDSI0107 - SDS Security Design Systems
315089 09/07/2022
Inv 238032
Line Item Date Line Item Description
08/23/2022 SDS Security Design Systems - 09/01/2022-09/30/2022 65.18 Inv 238032 Total 65.18
AP-Check Detail (8/31/2022 - 1:24 PM) Page 45
9 - 62
Check Number Check Date Amount
Inv 238033
Line Item Date Line Item Description
08/23/2022 SDS Security Design Systems - 09/01/2022-09/30/2022 217.46 Inv 238033 Total 217.46
Inv 238034
Line Item Date Line Item Description
08/23/2022 SDS Security Design Systems - 09/01/2022-09/30/2022 113.00 Inv 238034 Total 113.00
Inv 238035
Line Item Date Line Item Description
08/23/2022 SDS Security Design Systems - 09/01/2022-09/30/2022 30.00 Inv 238035 Total 30.00
315089 Total: 425.64
SDSI0107 - SDS Security Design Systems Total: 425.64
DANSLVA - Selva, Dana
315090 09/07/2022
Inv 124312
Line Item Date Line Item Description
08/18/2022 Refund for Super Soccer Stars class due to low enrollment. 138.00 Inv 124312 Total 138.00
315090 Total: 138.00
DANSLVA - Selva, Dana Total: 138.00
SESA8264 - SESAC
315091 09/07/2022
Inv 1000174204
Line Item Date Line Item Description
08/22/2022 2022 Annual Music Performance License Fee 728.78 Inv 1000174204 Total 728.78
315091 Total: 728.78
SESA8264 - SESAC Total: 728.78
AP-Check Detail (8/31/2022 - 1:24 PM) Page 46
9 - 63
Check Number Check Date Amount
SHO7777 - Showcases
0 09/07/2022
Inv 324222
Line Item Date Line Item Description
08/09/2022 DVD cases 366.12
Inv 324222 Total 366.12
Inv 324241
Line Item Date Line Item Description
08/10/2022 CD Albums 186.25
Inv 324241 Total 186.25
Inv 324266
Line Item Date Line Item Description
08/12/2022 Blu Ray & DVD cases 372.06
Inv 324266 Total 372.06
0 Total: 924.43
SHO7777 - Showcases Total: 924.43
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 09/07/2022
Inv AugSep
Line Item Date Line Item Description
08/18/2022 Senior Center -Gut Health lecture 100.00
Inv AugSep Total 100.00
0 Total: 100.00
WLST8267 - Shuttic, William Total: 100.00
MHSM4011 - Smith, Michael
315092 09/07/2022
Inv 08/11/2022
Line Item Date Line Item Description
08/24/2022 MENTAL HEALTH TRAINING FOR OFCR. SMITH ON 08/11/22 48.13 08/24/2022 MENTAL HEALTH TRAINING FOR OFCR. SMITH ON 08/11/22 7.23 Inv 08/11/2022 Total 55.36
315092 Total: 55.36
AP-Check Detail (8/31/2022 - 1:24 PM) Page 47
9 - 64
Check Number Check Date Amount
MHSM4011 - Smith, Michael Total: 55.36
SOGA6501 - SoCalGAS
315093 09/07/2022
Inv 7/1/22-8/1/22
Line Item Date Line Item Description
07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.79 07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.79 07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.79 07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.83 07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.79 07/27/2022 Account 196-493-8529 1 (07/01/2022-08/01/2022) 178.80 Inv 7/1/22-8/1/22 Total 1,072.79
315093 Total: 1,072.79
SOGA6501 - SoCalGAS Total: 1,072.79
SCIV4011 - South Cities Investigations
315094 09/07/2022
Inv SPPD 22-02
Line Item Date Line Item Description
08/09/2022 BACKGROUND INVESTIGATION FOR POLICE CADET APPLICANT RODRIGUEZ 1,100.00 Inv SPPD 22-02 Total 1,100.00
315094 Total: 1,100.00
SCIV4011 - South Cities Investigations Total: 1,100.00
SPUSDD - South Pasadena Unified School District
315095 09/07/2022
Inv 06/16-07/28/22
Line Item Date Line Item Description
08/15/2022 Recreational swim for summer Camp Med participants 1,760.00 Inv 06/16-07/28/22 Total 1,760.00
Inv 16136001
Line Item Date Line Item Description
08/15/2022 Festival of Balloons janitorial staff. 2,800.00 Inv 16136001 Total 2,800.00
315095 Total: 4,560.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 48
9 - 65
Check Number Check Date Amount
SPUSDD - South Pasadena Unified School District Total: 4,560.00 SCLC8011 - Southern California Library Cooperative
315096 09/07/2022
Inv SOPAS_2223
Line Item Date Line Item Description
07/22/2022 Califa Consortium Membership & SCLC Annual Membership 2,579.00 Inv SOPAS_2223 Total 2,579.00
315096 Total: 2,579.00
SCLC8011 - Southern California Library Cooperative Total: 2,579.00 SPBK - Springbrook Holding Company, LLC
0 09/07/2022
Inv INV-010131
Line Item Date Line Item Description
08/08/2022 CivicPay Pad Transaction Fees - July 2022 127.00 Inv INV-010131 Total 127.00
0 Total: 127.00
SPBK - Springbrook Holding Company, LLC Total: 127.00
STA5219 - Staples Business Advantage
0 09/07/2022
Inv 3512673397
Line Item Date Line Item Description
08/17/2022 Office Supplies Community Development 115.09 Inv 3512673397 Total 115.09
Inv 3512777796
Line Item Date Line Item Description
08/17/2022 Office Supplies Community Development 213.86 Inv 3512777796 Total 213.86
Inv 3513030294
Line Item Date Line Item Description
07/18/2022 Management Services Division Supplies 462.94 Inv 3513030294 Total 462.94
Inv 3513109816
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 49
9 - 66
Check Number Check Date Amount
07/20/2022 Library Supplies: insect spray, markers 37.61 Inv 3513109816 Total 37.61
Inv 3513241692
Line Item Date Line Item Description
07/22/2022 Library Supplies: bluetooth speaker 66.14
Inv 3513241692 Total 66.14
Inv 3513241693
Line Item Date Line Item Description
07/22/2022 City Council Meeting Supplies 124.04
Inv 3513241693 Total 124.04
Inv 3513540776
Line Item Date Line Item Description
07/26/2022 Library Supplies: usb cable 8.69
Inv 3513540776 Total 8.69
Inv 3513598079
Line Item Date Line Item Description
07/26/2022 City Clerks Division Supplies 24.99
07/26/2022 Human Resources Division Supplies 197.66
Inv 3513598079 Total 222.65
Inv 3513598080
Line Item Date Line Item Description
08/17/2022 Office Supplies Community Development 239.03 Inv 3513598080 Total 239.03
Inv 3513761285
Line Item Date Line Item Description
07/27/2022 Library Supplies: fan, batteries 83.78
Inv 3513761285 Total 83.78
Inv 3514462311
Line Item Date Line Item Description
07/26/2022 City Clerk Division Supplies 99.16
Inv 3514462311 Total 99.16
Inv 3514526766
Line Item Date Line Item Description
08/09/2022 Office Supplies 103.52
Inv 3514526766 Total 103.52
AP-Check Detail (8/31/2022 - 1:24 PM) Page 50
9 - 67
Check Number Check Date Amount
Inv 3514526767
Line Item Date Line Item Description
08/09/2022 Office Supplies 72.75
Inv 3514526767 Total 72.75
Inv 3514526768
Line Item Date Line Item Description
08/03/2022 Office Supplies 262.35
Inv 3514526768 Total 262.35
Inv 3514526769
Line Item Date Line Item Description
08/09/2022 PD office supplies 53.38
Inv 3514526769 Total 53.38
Inv 3514646904
Line Item Date Line Item Description
08/05/2022 Management Services Division Supplies 323.44 08/05/2022 City Clerk Division Supplies 105.43
Inv 3514646904 Total 428.87
Inv 3514849318
Line Item Date Line Item Description
08/06/2022 Office Supplies 1,025.31
Inv 3514849318 Total 1,025.31
Inv 3514849319
Line Item Date Line Item Description
07/27/2022 Library Supplies: box cutter 26.45
Inv 3514849319 Total 26.45
Inv 3514849320
Line Item Date Line Item Description
08/05/2022 Library Supplies: paper 50.70
Inv 3514849320 Total 50.70
Inv 3514849321
Line Item Date Line Item Description
08/06/2022 City Council Division Supplies 29.66
08/06/2022 City Clerk Division Supplies 21.77
Inv 3514849321 Total 51.43
AP-Check Detail (8/31/2022 - 1:24 PM) Page 51
9 - 68
Check Number Check Date Amount
Inv 3514995840
Line Item Date Line Item Description
08/05/2022 Library Supplies: usb cable 19.83
Inv 3514995840 Total 19.83
Inv 3514995841
Line Item Date Line Item Description
08/10/2022 City Clerk Division Supplies 59.48
Inv 3514995841 Total 59.48
Inv 3514995842
Line Item Date Line Item Description
08/17/2022 Office Supplies Community Development 209.62 Inv 3514995842 Total 209.62
Inv 3515497103
Line Item Date Line Item Description
08/11/2022 Library Supplies: face masks for children 198.32 Inv 3515497103 Total 198.32
Inv 3515497104
Line Item Date Line Item Description
08/15/2022 Library Supplies: fan, drawer organizer, light bulb 46.17 Inv 3515497104 Total 46.17
Inv 3515497105
Line Item Date Line Item Description
08/17/2022 Office Supplies Community Development 112.44 Inv 3515497105 Total 112.44
Inv 3515564039
Line Item Date Line Item Description
08/18/2022 Office Supplies 38.61
Inv 3515564039 Total 38.61
Inv 3515630709
Line Item Date Line Item Description
08/17/2022 City Council Meeting Supplies 75.90
Inv 3515630709 Total 75.90
0 Total: 4,508.12
AP-Check Detail (8/31/2022 - 1:24 PM) Page 52
9 - 69
Check Number Check Date Amount
STA5219 - Staples Business Advantage Total: 4,508.12
SCRR4010 - Superior Court of California, County of LA
315097 09/07/2022
Inv July 2022
Line Item Date Line Item Description
08/22/2022 Citations processed for July 2022 4,222.50
Inv July 2022 Total 4,222.50
315097 Total: 4,222.50
SCRR4010 - Superior Court of California, County of LA Total: 4,222.50 TRSL5011 - Target Solutions Learning, LLC
315098 09/07/2022
Inv INV55272
Line Item Date Line Item Description
09/01/2022 Vector Membership Training Platform- Qty #22; 09/01/22-08/31/23 1,812.80 Inv INV55272 Total 1,812.80
Inv INV55404
Line Item Date Line Item Description
09/01/2022 Vector Scheduling Pro Platform-Qty #44; 09/01/2022-08/31/2023 2,634.72 Inv INV55404 Total 2,634.72
315098 Total: 4,447.52
TRSL5011 - Target Solutions Learning, LLC Total: 4,447.52 BNYM6712 - The Bank of New York Mellon Trust Company, N.A. 0 09/07/2022
Inv SOPASAWTR16
Line Item Date Line Item Description
08/23/2022 2016 Water Revenu Refunding Bonds - Cash on Hand -44.89 08/23/2022 2016 Water Revenu Refunding Bonds - Interest 750,818.75 08/23/2022 2016 Water Revenu Refunding Bonds - Principle 945,000.00 Inv SOPASAWTR16 Total 1,695,773.86
0 Total: 1,695,773.86
BNYM6712 - The Bank of New York Mellon Trust Company, N.A. Total: 1,695,773.86 LEBE8032 - The Skateside, LLC
AP-Check Detail (8/31/2022 - 1:24 PM) Page 53
9 - 70
Check Number Check Date Amount
315099 09/07/2022
Inv 8103
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor: The Skateside Summer Camp Week 10 634.20 Inv 8103 Total 634.20
Inv 8398
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor: The Skateside August Beginner 348.60 Inv 8398 Total 348.60
Inv 8401
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor: The Skateside Intermediate August 22 522.90 Inv 8401 Total 522.90
Inv 8650
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor: The Skateside Summer Camp Week 10 656.60 Inv 8650 Total 656.60
Inv 8651
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor: The Skateside Week 11 328.30 Inv 8651 Total 328.30
315099 Total: 2,490.60
LEBE8032 - The Skateside, LLC Total: 2,490.60
TRA5998 - Transtech Engineers, Inc.
0 09/07/2022
Inv 20211512
Line Item Date Line Item Description
04/30/2021 Soils Review for Project 210211 SP 1230 Kolle Street 1,569.15 Inv 20211512 Total 1,569.15
Inv 20211513
Line Item Date Line Item Description
04/30/2021 Soils Review for Project 210312 SP 1312 Meridian 1,439.07 Inv 20211513 Total 1,439.07
AP-Check Detail (8/31/2022 - 1:24 PM) Page 54
9 - 71
Check Number Check Date Amount
Inv 20213347
Line Item Date Line Item Description
08/31/2021 Soils Review for Project 210751 SP 1215 Kolle 1,577.00 Inv 20213347 Total 1,577.00
Inv 20213996
Line Item Date Line Item Description
10/31/2021 Planning & Building Divison: Plan Check Services: October 2021 21,172.00 Inv 20213996 Total 21,172.00
Inv 20214135
Line Item Date Line Item Description
11/30/2021 Planning & Building Divison: Plan Check Services: November 2021 21,086.00 Inv 20214135 Total 21,086.00
Inv 20214142
Line Item Date Line Item Description
12/31/2021 Planning & Building Divison: Plan Check Services: December 2021 22,280.00 Inv 20214142 Total 22,280.00
0 Total: 69,123.22
TRA5998 - Transtech Engineers, Inc. Total: 69,123.22
ADTR5011 - Tregenza, Adam
315100 09/07/2022
Inv 8/08/22-8/12/22
Line Item Date Line Item Description
08/12/2022 DRIVER OPERATOR 1A; 08/08/2022-08/12/2022; RECEIPT #2336 550.00 Inv 8/08/22-8/12/22 Total 550.00
Inv P28844 RENEWAL
Line Item Date Line Item Description
08/23/2022 PARAMEDIC LICENSE RENEWAL 250.00
Inv P28844 RENEWAL Total 250.00
315100 Total: 800.00
ADTR5011 - Tregenza, Adam Total: 800.00
UCL6115 - UC Regents
315101 09/07/2022
AP-Check Detail (8/31/2022 - 1:24 PM) Page 55
9 - 72
Check Number Check Date Amount
Inv 3013-219
Line Item Date Line Item Description
07/21/2022 Fire Department Continuing Education - FY22-23; JULY 2022 2,215.02 Inv 3013-219 Total 2,215.02
315101 Total: 2,215.02
UCL6115 - UC Regents Total: 2,215.02
ULIN8021 - Uline, Inc.
0 09/07/2022
Inv 152309248
Line Item Date Line Item Description
08/23/2022 Plastic Stackable Chairs Qty # 52 3,582.45
Inv 152309248 Total 3,582.45
0 Total: 3,582.45
ULIN8021 - Uline, Inc. Total: 3,582.45
UQMS8010 - Unique Management Svcs Inc.
0 09/07/2022
Inv 6103372
Line Item Date Line Item Description
08/01/2022 Library Agency Recovery Services: FY 2022-23 151.45 Inv 6103372 Total 151.45
0 Total: 151.45
UQMS8010 - Unique Management Svcs Inc. Total: 151.45
UPP7789 - Upper San Gabriel Valley MWD
315102 09/07/2022
Inv SoPas-4.6.22
Line Item Date Line Item Description
08/22/2022 MWD Rebate Cofund- April 2022 954.99
Inv SoPas-4.6.22 Total 954.99
Inv SoPas-5.10.22
Line Item Date Line Item Description
08/22/2022 MWD Rebate Cofund- March 2022 1,745.00
Inv SoPas-5.10.22 Total 1,745.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 56
9 - 73
Check Number Check Date Amount
315102 Total: 2,699.99
UPP7789 - Upper San Gabriel Valley MWD Total: 2,699.99
EDGVRLA - Varela, Edgar
315103 09/07/2022
Inv 124479
Line Item Date Line Item Description
08/23/2022 Refund for Arroyo Park gazebo reservation due to Covid. 64.00 Inv 124479 Total 64.00
315103 Total: 64.00
EDGVRLA - Varela, Edgar Total: 64.00
NTHVLQZ - Velazquez, Nathalie
315104 09/07/2022
Inv 123824
Line Item Date Line Item Description
08/04/2022 Refund for class due to low enrollment per intructor's request. 84.00 Inv 123824 Total 84.00
315104 Total: 84.00
NTHVLQZ - Velazquez, Nathalie Total: 84.00
VERW6711 - Verizon Wireless
315105 09/07/2022
Inv 9912072795
Line Item Date Line Item Description
07/26/2022 AN 270619951-00004 Services (06/27/2022-07/26/2022) 518.48 Inv 9912072795 Total 518.48
Inv 9912420975
Line Item Date Line Item Description
08/01/2022 AN 542443342-00001 Services (07/02/2022-08/01/2022) 18.32 Inv 9912420975 Total 18.32
Inv 9912439573
Line Item Date Line Item Description
08/01/2022 AN 642443919-00001 Services (07/02/2022-08/01/2022) 1,230.32 AP-Check Detail (8/31/2022 - 1:24 PM) Page 57
9 - 74
Check Number Check Date Amount
Inv 9912439573 Total 1,230.32
315105 Total: 1,767.12
VERW6711 - Verizon Wireless Total: 1,767.12
VSUSFNIN - Versus FC Inc.
315106 09/07/2022
Inv 124637
Line Item Date Line Item Description
08/29/2022 Refund for security deposit for the War Memorial Building. 561.00 Inv 124637 Total 561.00
315106 Total: 561.00
VSUSFNIN - Versus FC Inc. Total: 561.00
SRNVHRO - Viharo, Serena
315107 09/07/2022
Inv 124079
Line Item Date Line Item Description
08/11/2022 Refund for class due to low enrollment per intructor's request. 600.00 Inv 124079 Total 600.00
315107 Total: 600.00
SRNVHRO - Viharo, Serena Total: 600.00
VTMS4011 - Vital Medical Services
315108 09/07/2022
Inv 3906
Line Item Date Line Item Description
07/31/2022 Onsite blood draws DR 22-5647, DR 22-5975 1,216.00 Inv 3906 Total 1,216.00
Inv 3932
Line Item Date Line Item Description
07/31/2022 Onsite blood draw DR 22-8377 626.00
Inv 3932 Total 626.00
315108 Total: 1,842.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 58
9 - 75
Check Number Check Date Amount
VTMS4011 - Vital Medical Services Total: 1,842.00
KRIWEBB - Webb, Keri
315109 09/07/2022
Inv 266130475
Line Item Date Line Item Description
06/30/2022 Citation # 266130475 Refund due to Dismissal 50.00 Inv 266130475 Total 50.00
315109 Total: 50.00
KRIWEBB - Webb, Keri Total: 50.00
WES4152 - West Coast Arborists, Inc.
0 09/07/2022
Inv 187644
Line Item Date Line Item Description
06/30/2022 Citywide urban forestry 6/16/2022-6/30/2022 4,413.00 Inv 187644 Total 4,413.00
Inv 188221
Line Item Date Line Item Description
07/15/2022 Citywide urban forestry 7/1/2022-7/15/2022 210.00 Inv 188221 Total 210.00
0 Total: 4,623.00
WES4152 - West Coast Arborists, Inc. Total: 4,623.00
WLHD8020 - Westlake Hardware
315110 09/07/2022
Inv 14302802
Line Item Date Line Item Description
07/14/2022 Police Department Supplies: Keyrafters 11.00 Inv 14302802 Total 11.00
Inv 14302809
Line Item Date Line Item Description
07/16/2022 KITCHEN SUPPLIES 37.02
Inv 14302809 Total 37.02
Inv 14302810
Line Item Date Line Item Description
AP-Check Detail (8/31/2022 - 1:24 PM) Page 59
9 - 76
Check Number Check Date Amount
07/16/2022 KITCHEN SUPPLIES 15.41
Inv 14302810 Total 15.41
Inv 14302831
Line Item Date Line Item Description
07/26/2022 Police Department Supplies: Keyrafters 14.73 Inv 14302831 Total 14.73
Inv 14302838
Line Item Date Line Item Description
07/27/2022 BUILDING SUPPLIES 142.56
Inv 14302838 Total 142.56
Inv 14302852
Line Item Date Line Item Description
08/02/2022 Police Department Supplies: Rainx Wiper Blades 26.44 Inv 14302852 Total 26.44
Inv 14302860
Line Item Date Line Item Description
08/04/2022 BUILDING SUPPLIES-FAN 77.16
Inv 14302860 Total 77.16
315110 Total: 324.32
WLHD8020 - Westlake Hardware Total: 324.32
WIL2010 - Willdan Engineering, Inc.
315111 09/07/2022
Inv 00417305
Line Item Date Line Item Description
05/16/2022 On-Call Construction Mgmt. Fair Oaks Signal Project Thu 04/29/22 6,314.00 Inv 00417305 Total 6,314.00
Inv 00417390
Line Item Date Line Item Description
06/17/2022 On-Call Construction Mgmt. Fair Oaks Signal Project Thu 05/27/22 5,005.00 Inv 00417390 Total 5,005.00
315111 Total: 11,319.00
WIL2010 - Willdan Engineering, Inc. Total: 11,319.00
AP-Check Detail (8/31/2022 - 1:24 PM) Page 60
9 - 77
Check Number Check Date Amount
WIT6353 - Wittman Enterprises LLC
315112 09/07/2022
Inv 2207059
Line Item Date Line Item Description
08/19/2022 FY 2022-23 Paramedic Billing Services; JULY 2022 5,186.66 Inv 2207059 Total 5,186.66
315112 Total: 5,186.66
WIT6353 - Wittman Enterprises LLC Total: 5,186.66
GRA1244 - Woods Maintenance Services, Inc.
315113 09/07/2022
Inv SPAS0322
Line Item Date Line Item Description
04/04/2022 City Wide Graffiti Removal: March 2022 1,425.00 Inv SPAS0322 Total 1,425.00
Inv SPAS0422
Line Item Date Line Item Description
05/03/2022 City Wide Graffiti Removal: April 2022 1,539.00 Inv SPAS0422 Total 1,539.00
Inv SPAS0522
Line Item Date Line Item Description
06/01/2022 City Wide Graffiti Removal: May 2022 285.00
Inv SPAS0522 Total 285.00
Inv SPAS0622
Line Item Date Line Item Description
07/05/2022 City Wide Graffiti Removal: June 2022 57.00
Inv SPAS0622 Total 57.00
Inv SPAS0722
Line Item Date Line Item Description
08/05/2022 City Wide Graffiti Removal: July 2022 855.00 Inv SPAS0722 Total 855.00
315113 Total: 4,161.00
GRA1244 - Woods Maintenance Services, Inc. Total: 4,161.00 AP-Check Detail (8/31/2022 - 1:24 PM) Page 61
9 - 78
Check Number Check Date Amount
WOR8011 - World Book Inc
315114 09/07/2022
Inv 0001640834
Line Item Date Line Item Description
08/15/2022 Renewal of Library Subscription to World Book Online FY22-23 1,310.00 Inv 0001640834 Total 1,310.00
315114 Total: 1,310.00
WOR8011 - World Book Inc Total: 1,310.00
XRXF5010 - Xerox Financial Services
315115 09/07/2022
Inv 3394828
Line Item Date Line Item Description
08/18/2022 Xerox AN 010-0061587-003 Service (07/18/2022 - 08/17/2022) 162.35 Inv 3394828 Total 162.35
315115 Total: 162.35
XRXF5010 - Xerox Financial Services Total: 162.35
YTI1023 - Y Tire Performance LLC
315116 09/07/2022
Inv 32049
Line Item Date Line Item Description
04/16/2022 Water Division-Unit 24 Distribution Truck 20.00 Inv 32049 Total 20.00
Inv 33347
Line Item Date Line Item Description
07/15/2022 Police Department Automotive Repairs - Unit # 1909 280.32 Inv 33347 Total 280.32
Inv 33481
Line Item Date Line Item Description
08/02/2022 Police Department Automotive Repairs - Unit # 1405 602.76 Inv 33481 Total 602.76
Inv 33557
Line Item Date Line Item Description
08/12/2022 Police Department Automotive Repairs - Unit # 1909 321.73 Inv 33557 Total 321.73
AP-Check Detail (8/31/2022 - 1:24 PM) Page 62
9 - 79
Check Number Check Date Amount
Inv 33591
Line Item Date Line Item Description
08/23/2022 Police Department Automotive Repairs - Unit # 1406 1,141.28 Inv 33591 Total 1,141.28
315116 Total: 2,366.09
YTI1023 - Y Tire Performance LLC Total: 2,366.09
MZLN8267 - Zeledon, Maria
315117 09/07/2022
Inv 8164
Line Item Date Line Item Description
08/24/2022 Contract Class Instructor- August Spanish Camp 1,170.00 Inv 8164 Total 1,170.00
315117 Total: 1,170.00
MZLN8267 - Zeledon, Maria Total: 1,170.00
Total: 2,579,728.08
AP-Check Detail (8/31/2022 - 1:24 PM) Page 63
9 - 80
ATTACHMENT 4
Online Payments
9 - 81
Date Vendor Amount Description
8/11/2022 So Cal Gas $869.57 Online Payment for City's So Cal Gas Accounts.
8/11/2022 So Cal Edison $38,227.58 Online Payment for City's So Cal Edison Accounts.
8/17/2022 So Cal Edison $13,426.50 Online Payment for City's So Cal Edison Accounts.

Total: $52,523.65
Online Payment Log
9 - 82
City of

SOUTH PASADENA
ATTACHMENT 5
Payroll Summary
9 - 83
Payroll
Payroll Summary Report
Payroll Date: 8/6/2022 Off-Cycle
Checks $ -
Direct Deposits $ 4,070.46
IRS Payments $ 411.53
EDD - State of CA $ 83.26
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 4,565.25
Payroll Date: 8/18/2022 Off-Cycle
Checks $ -
Direct Deposits $ 2,297.97
IRS Payments $ 650.63
EDD - State of CA $ 274.85
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 3,223.45
Payroll Date: 8/19/2022 Regular
Checks $ 8,582.36
Direct Deposits $ 494,312.67
IRS Payments $ 106,126.43
EDD - State of CA $ 31,188.83
PERS Pension $ 117,819.38
Deferred Comp $ 20,422.06
PERS Health $ -
Subtotal: $ 778,451.73
Payroll Date: 8/22/2022 Off-Cycle
Checks $ -
Direct Deposits $ 1,412.28
IRS Payments $ 93.88
EDD - State of CA $ 15.59
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 1,521.75
9 - 84
Payroll
Payroll Summary Report
Payroll Date: 8/23/2022 Off-Cycle
Checks $ -
Direct Deposits $ 427.11
IRS Payments $ 104.59
EDD - State of CA $ 77.00
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 608.70
Grand Total: $ 788,370.88
9 - 85
10 10 - 1
City Council
Agenda Report
DATE: September 7, 2022
FROM: Armine Chaparyan, City Manager Al
ITEM NO.

PREPARED BY: Yolanda Chavez, CMC, Interim City Clerk Records Specialist SUBJECT: Presentation of City Council Meeting Minutes
Recommendation
It is recommended that the City Council approve the minutes as listed on the agenda and as presented.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Fiscal Impact
Funds for these services were accounted for in the City Clerk's Fiscal Year 2022-2023 operational budget.

Attachments:

1. April 7, 2022 Regular Meeting
ATTACHMENT 1
April 6, 2022 Regular Meeting Minutes
10 - 2

CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, APRIL 6, 2022 AT 7:00 PM
CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Cacciotti on Wednesday, April 6, 2022, at 7:00 p.m. The City Council Chamber are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL
PRESENT Mayor Michael Cacciotti
Mayor Pro Tem Jon Primuth
Councilmember Jack Donovan
Councilmember Diana Mahmud
Councilmember Evelyn G. Zneimer
ABSENT
Christina Muñoz, Deputy City Clerk, announced a quorum.

CITY
STAFF
PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Christina Muñoz, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Mayor Cacciotti.

CLOSED SESSION ANNOUNCEMENTS

1. Closed Session Announcements
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

2. Alison Smith v. City of South Pasadena (LASC Case No. 19BBCV00118) 10 - 3
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 2 ends

City Attorney Jared reported that Council met in Closed Session to receive a briefing on both items. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

B. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code Section 54956.9(d)(1))
Claimant: Sirin Ozen Hallberg
City Attorney Jared reported that Council met in Closed Session to receive a briefing on the item. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

C. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL OF LITIGATION (Government Code Section 54956.9(d)(2)
Number of Potential Cases: 2
City Attorney Jared reported that Council met in Closed Session to receive a briefing on both items. He noted direction was provided to the City Attorney’s Office but no action was taken in closed session.

The City Council recessed closed session at 7:12 p.m.

PUBLIC COMMENT

2. Public Comment – General – General (None-Agenda Items) Mayor Cacciotti announced public comments are intended to address matters not on the agenda for the meeting. Members of the public have the option of emailing, in-person, or participating via Zoom (audio) to address the City Council, as listed on the agenda.

In-Person Public Comment:

Walter Quinn expressed concern regarding recent actions of the South Pasadena Police Department.

Yvonne LaRose discussed protected classes, seniors and the disabled population in the City.

James Cheung expressed concern over a construction project at his neighbor’s house at 1627 Via Del Rey.

Alan Ehrlich requested that the City Council oppose Senate Bill (SB) 1100.

Public Comment via Zoom:

John Cervantes expressed his support for the Autism Advocacy Month Proclamation. 10 - 4
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 3 ends

Deputy City Clerk Muñoz announced written Public Comments were submitted online and available for viewing on the City’s website.

PRESENTATIONS

3. Proclamation Declaring April 7, 2022 as “Library Volunteer Recognition Day” in the City of South Pasadena
Mayor Cacciotti presented a proclamation declaring April 7, 2022, as “Library Volunteer Recognition Day”.

4. Proclamation Declaring April 2022, as “Autism Advocacy Month” in the City of South Pasadena
Mayor Cacciotti presented a proclamation declaring April 2022, as “Autism Advocacy Month”.

5. Certificates of Recognition to Region 214 Girls Western State Champions Mayor Cacciotti presented certificates of recognition to the following members of the Region 214 Girls Western State Champions:

Kylie Cameron, Sofia Chacon, Maelle Etienne, Kennedy Hunt, Sophia Inclan, Kaia Kooper, Lucia Mahler, Jayda Nakagawa, Ramona Nichols, Esme Osugi, Amelia Samuels, and Avery Windass.

COMMUNICATIONS

6. Councilmembers Communications
Councilmember Donovan provided an update on the re-opening of the Arroyo Seco Golf Course; an update on the lease for the batting cages; and an update on the negotiation of the Athens contract.

Mayor Pro Tem Primuth announced upcoming events: Eclectic Music Festival and Arts Crawl on April 30, the 626 Golden Streets event on May 1, and the South Pasadena Educational Foundation PartiGras event on May 14; discussed a recent SB 381 implementation meeting with community members and Preservation Foundation members; an upcoming Southern California Association of Governments Transportation Committee meeting; and noted the Finance Ad-Hoc Committee is nearing the end of its scope of work.

Councilmember Zneimer yielded her time to other Councilmembers. 10 - 5
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 4 ends

Councilmember Mahmud commented regarding her request for an update to the tenant eviction information to be placed on the City’s website; discussed a recent water conference in Central Valley; congratulated City Librarian Cathy Billings on her selection as a Woman of Distinction by Assemblymember Holden; and announced that she will not be seeking re-election in the upcoming general municipal election.

Mayor Cacciotti shared the following photos: cub scouts at Nature Parks; the Nature Center in the City of Glendale; a chili cook-off at the Masonic Lodge; the Festival of Balloons Committee; the Material Recovery Facility in the City of Irwindale; Southern California Edison’s (SCE) work in the City; a demonstration of an electric lawn mower; flooding at Garfield Park; a newly installed bench in a park; a unhoused individual who was referred to services and housing; story time in the Library Park; and video highlighting the Finance Department.

7. City Manager Communications
City Manager Chaparyan noted that the annual budget process is underway; and discussed the launch of the Business Concierge Program.

8. Reordering of, Additions, or Deletions to the Agenda Councilmember Zneimer requested that Item No.18 be moved to the next item following Item No. 8 on the agenda.

By consensus, Item No. 18 was moved up as the next item on the agenda.

PUBLIC HEARING

18. FIRST READING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 18, ARTICLE VI OF THE SOUTH PASADENA MUNICIPAL CODE

TO PROHIBIT THE SALE OF ALL TOBACCO PRODUCTS AND ELECTRONIC

SMOKING DEVICES

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA AMENDING CHAPTER 18, ARTICLE VI OF

THE SOUTH PASADENA CITY CODE TO PROHIBIT THE SALE

OF ALL TOBACCO PRODUCTS AND ELECTRONIC SMOKING

DEVICES

COUNCIL ACTION AND MOTION
Management Analyst Wehrle presented an overview of the item.

City Attorney Jared provided an overview of two proposed ordinance options. 10 - 6
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 5 ends

Councilmember Mahmud asked if there was a way to limit the ordinance to large retail businesses.

City Attorney Jared noted that provision was looked at by the Public Safety Commission but would be difficult to differentiate the two.

Mayor Pro Tem Primuth inquired regarding rational basis test used to determine sales by large businesses vs. small businesses.

City Attorney Jared answered affirmatively.

Mayor Cacciotti inquired what is currently banned in the City in relation to tobacco; the percentage of tobacco sales at gas stations; and what type of tobacco products are most popular.

Management Analyst Wehrle provided an overview of current City ordinances limiting where tobacco products can be used; a number of gas stations shared that tobacco products are a significant part of their business; and noted that vaping products are most popular.

Mayor Cacciotti opened the public comment period.

Public Comment via Zoom:

The following requested the ordinance provide an exemption for hookah products:

Thomas Lawton, Rima S. Khoury, George Johnson, and Naimh D.

The following commented in support of the proposed ordinance:

Annie Tegen, Karinne Van Groningen, Craig Cadwallader, Erin Vogel, Chris Bostic, Sharon Sanders, and Ana-Alicia Carr.

The following commented in opposition of the proposed ordinance and discussed its impact to local businesses:

Mohammed, Reda, Carlos, and Charise.

Yaneth Rodriguez commented regarding survey findings on the sale of tobacco products; effects on business profits; and in support of the ordinance.

Malone Ruth provided information on cigarette bans.

Hayley Hodges commented regarding the potential impacts on small businesses and retailers.

Laraine commented regarding excluding menthol products from the banned. 10 - 7
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 6 ends

Jess Barrington Trims presented information on health effects associated with the use of tobacco products.

Olivia Barger commented in opposition to the proposed ordinances and requested voters decide through a referendum to repeal SB 793.

Jaime Rojas commented regarding tobacco education in schools; negative impacts of the ordinance on small businesses; asked that the ordinance be reconsidered.

Monty Messex commented regarding a letter submitted by the Los Angeles County Public Health Department with information on health impacts of smoking in the County; expressed support for the ordinance.

Vanessa Polk commented regarding the risks of smoking and second-hand smoke; and in support of the ordinance.

In-Person Public Comment:

Sam Ernest commented regarding the risks of smoking and added the enforcement of the ordinance is unnecessary.

Chad Farah commented regarding the negative impacts on local retailers; and stated his business does not sell tobacco products to minors.

Ali Shirmohammadi commented regarding the proposed ordinance negative impact local businesses.

Primo Castro commented regarding targeted sales of flavored tobacco sales.

Dr. Tomas Torices commented regarding the vaping epidemic in the youth community; and in favor of the ordinance.

Sam Burgess commented in support of the proposed ordinance.

Alan Ehrlich commented regarding the unintended consequences of the proposed ordinance.

Christina Cardenas commented regarding the 2019 youth purchase survey conducted in South Pasadena.

Julia Ruedas commented in support of the ordinance.

Written Comments:

Deputy City Clerk Muñoz announced written Public Comments were submitted online and available for viewing on the City’s website.
10 - 8
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 7 ends

With no other requests to speak, the public hearing was closed.

Mayor Cacciotti recessed the meeting at 10:01 p.m.; and reconvened the meeting at 10:18 p.m.

Councilmember Donovan discussed the current regulations related to the use of tobacco products in the City; and the potential negative impacts the proposed ordinance could have to small businesses.

Councilmember Mahmud discussed the negative impacts of smoking; added she would be in support of an exemption for menthol and hookah products; and commented regarding the negative impacts the ordinance could have to small businesses.

Councilmember Zneimer discussed the negative impact of tobacco products; expressed support for a total ban in tobacco sales in the City; and commented that she hasn’t seen real data from local retailers about their tobacco product sales.

Mayor Pro Tem Primuth discussed the negative economic impacts the ordinance would have on local businesses.

Mayor Cacciotti motioned the development of an ordinance that would prohibit electronic tobacco products, flavored products and vaping devices.

Councilmember Mahmud provided a friendly amendment to exclude the prohibition of menthol and hookah products.

Mayor Cacciotti accepted.

Mayor Pro Tem Primuth asked staff research the economic impacts of electronic tobacco products, flavored products and vaping devices on local businesses.

Discussion ensued amongst Councilmembers regarding the timeline to have this item return and modifications to the proposed ordinance.

City Manager Chaparyan noted that additional time will be needed for staff to research and draft a new ordinance.

There was a consensus for staff to return with a modified ordinance in June 2022.

A motion was made by Mayor Cacciotti, seconded by Councilmember Mahmud and approved by roll call vote to bring back a modified ordinance to prohibit electronic tobacco products, flavored products, and vaping devices with an exclusion for the prohibition of menthol and hookah products.

Motion carried, 5-0.
10 - 9
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 8 ends

CONSENT CALENDAR

9. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

10. REVIEW AND APPROVAL OF THE 2022 LEGISLATIVE PLATFORM Recommendation
It is recommended that the City Council review and approve the 2022 Legislative Platform that will serve as the guiding policy document for the City when determining whether a position should be taken on proposed State and Federal legislation that may impact the City during the 2022 Legislative Session.

11. ADOPTION OF A RESOLUTION TO OPPOSE INITIATIVE TAXPAYER PROTECTION AND GOVERNMENT ACCOUNTABILITY ACT 21-0042A1

RESOLUTION

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA OPPOSING CALIFORNIA STATEWIDE
BALLOT INITIATIVE 21-0042A1
Recommendation
It is recommended that the City Council:

1. Adopt a resolution to oppose Initiative Taxpayer Protection and Government Accountability Act 21-00421A; and

2. Approve a letter to the League of California Cities (CalCities) in formal opposition to the Initiative.

12. APPROVAL OF REORGANIZATION OF THE PUBLIC WORKS DEPARTMENT Recommendation
It is recommended that the City Council:

1. Approve the implementation of changes recommended by the Public Works organizational assessment to include elimination of one Deputy Director position; updated classification for the Deputy Public Works Director position, and addition of two Management Analyst positions; and

2. Approve a modified organizational chart for the Public Works Department.

13. THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

14. SECOND READING AND ADOPTION OF AN ORDINANCE ADDING CHAPTER 20F “SAFE STORAGE OF FIREARMS IN RESIDENCES” TO THE SOUTH

PASADENA MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA, CALIFORNIA, ADDING CHAPTER 20F
10 - 10
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 9 ends

“SAFE STORAGE OF FIREARMS IN RESIDENCES” TO THE

SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council read by title only, waiving further reading, and adopt an ordinance to add Chapter 20F “Safe Storage of Firearms in Residences” to the South Pasadena Municipal Code (SPMC).

15. AUTHORIZE THE PURCHASE OF MOBILE DATA COMPUTERS WITH CODE 3 TECHNOLOGIES FOR A NOT-TO-EXCEED AMOUNT OF $63,920.20 FROM

THE URBAN AREA SECURITY INITIATIVE GRANT
Recommendation
It is recommended that the City Council:

1. Authorize the purchase of Mobile Data Computers (MDCs) with CODE 3 Technologies Inc., in the amount of $63,920.20; and

2. Authorize the City Manager or designee to execute all necessary documents.

16. ADOPTION OF A RESOLUTION INITIATING THE PROCEEDINGS AND ORDERING OF THE PREPARATION OF THE ENGINEER’S REPORT FOR FISCAL YEAR 2022-23 LIGHTING AND LANDSCAPING MAINTENANCE

DISTRICT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE
FISCAL YEAR 2022-23 LEVY AND COLLECTION OF

ASSESSMENTS FOR CERTAIN LIGHTING AND LANDSCAPE

MAINTENANCE IN AN EXISTING DISTRICT AND ORDERING THE

PREPARATION OF A REPORT PURSUANT TO THE PROVISIONS
OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS

CODE OF THE STATE OF CALIFORNIA
Recommendation
It is recommended that the City Council:

1. Adopt the resolution initiating the proceedings for the Fiscal Year (FY) 2022-23 Lighting and Landscaping Maintenance District (LLMD); and

2. Authorize the preparation of the Engineer’s Report for the annual levy and collection of assessments

17.THIS ITEM WAS MOVED OUT-OF-ORDER FOR SEPARATE DISCUSSION.

Deputy City Clerk Munoz noted Item No. 9 will be pulled for public comment.

Councilmember Mahmud noted Item No. 12 has an additional document. 10 - 11
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 10 ends

Mayor Pro Tem Primuth pulled Item No. 13 for separate discussion.

Mayor Cacciotti pulled Item No. 17 for separate discussion.

A motion was made by Councilmember Zneimer, seconded by Councilmember Donovan and approved by roll call vote to approve Consent Calendar Items 10-12 and 14-16, as presented and modified.

Motion carried, 5-0.

CONSENT CALENDAR - AGENDA ITEM(S) PULLED FOR SEPARATE DISCUSSION

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $376,931.24; GENERAL CITY WARRANTS IN THE AMOUNT OF $460,681.05; SUPPLEMENTAL AUTOMATED CLEARING HOUSE PAYMENTS IN THE AMOUNT OF $61,161.44; VOIDS IN THE AMOUNT OF ($46,609.16): TRANSFERS IN THE AMOUNT OF $586,005.65; PAYROLL IN THE AMOUNT OF $707,690.13
Recommendation
It is recommended that the City Council approve the Warrants as presented.

COUNCIL ACTION AND MOTION
Mayor Cacciotti opened public comment.

In-Person Public Comment:

Alan Ehrlich commented regarding the City Attorney invoice approval process.

With no other requests to speak, the public comment period was closed.

Mayor Pro Tem Primuth confirmed he reviewed the City Attorney’s invoice and confirmed nothing was out of the ordinary; and recommended all Councilmembers review the invoice prior to the City Council meetings.

Councilmember Zneimer noted this month’s invoice is larger because it includes the previous month’s invoice.

Councilmember Mahmud and Mayor Cacciotti confirmed they review invoices prior the City Council meetings.

A motion was made by Mayor Pro Tem Primuth, seconded by Councilmember Mahmud and approved by roll call vote to approve the Item No. 9, as presented.

Motion carried, 5-0.
10 - 12
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 11 ends

13. SECOND READING AND ADOPTION OF AN ORDINANCE DESIGNATING A

CITY COUNCIL ELECTION DISTRICT MAP AS REQUIRED BY THE

ELECTIONS CODE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, ADOPTING A CITY COUNCIL

ELECTION DISTRICT MAP UNDER ELECTIONS CODE
SECTIONS 21600–21609
Recommendation
It is recommended that the City Council read by title only for second reading, waving further reading, and adopt an ordinance designating a City Council Election District Map under Elections Code Sections 21600-21609.

COUNCIL ACTION AND MOTION
Mayor Pro Tem Primuth commented regarding his concerns with the proposed district map and added he would be voting against the recommendation.

Mayor Cacciotti opened public comment.

In-Person Public Comment:

Alan Ehrlich commented regarding previous public hearings related to this item.

With no other requests to speak, the public hearing was closed.

Mayor Cacciotti expressed his appreciation for the discussions that had occurred during the public meetings between the City Council, staff, and the public.

A motion was made by Councilmember Donovan, seconded by Councilmember Zneimer and approved by roll call vote to approve Item No. 13, as presented.

Motion carried, 4-1, with Mayor Pro Tem Primuth voting no.

17. APPROVE A MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE 626 GOLDEN STREETS MISSION-TO-MISSION 2022 EVENT
Recommendation
It is recommended that the City Council to approve a Memorandum of Agreement between with the San Gabriel Valley Council of Governments (SGVCOG) and the Cities of Alhambra, San Gabriel, and South Pasadena for the 626 Golden Streets Mission-to-Mission 2022 Event.
10 - 13
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 12 ends

COUNCIL ACTION AND MOTION
Mayor Cacciotti discussed the upcoming 626 Golden Streets Mission-to-Mission 2022 event.

A motion was made by Councilmember Mahmud, seconded by Councilmember Zneimer and approved by roll call vote to approve the Item No. 17, as presented.

Motion carried, 5-0.

ACTION/DISCUSSION

19.DIRECTION ON CITYWIDE COMMISSIONS
Recommendation
It is recommended that the City Council:

1. Dissolve the Animal Commission;

2. Consolidate the Youth, Senior Citizen and Park and Recreation Commissions’ scopes of work to create a seven-member Community Services Commission, and reserve at least one seat each for members of youth and senior citizen populations;

3. Direct the City Manager and staff to implement an annual Animal Events Advisory Committee to focus on “Doggy Days” and “Be Kind to Animals Day” and other programming;

4. Change frequency of meetings for the Public Arts Commission to quarterly, or on an as-needed basis;

5. Change frequency of meetings for the Public Safety Commission to quarterly, or on an as-needed basis;

6. Dissolve the Finance Ad Hoc Committee;

7. Dissolve the Economic Development Ad Hoc Committee; and

8. Consider adding an engineering staff position to further support the Mobility and Transportation Infrastructure Commission in the Public Works Department.

COUNCIL ACTION AND MOTION
Deputy City Manager Megerdichian provided an overview of the item and noted a change to recommendation number five (No. 5), to maintain the current frequency of meetings for the Public Safety Commission.

Councilmember Mahmud inquired an Animal Events Advisory Committee is subject to the Ralph M. Brown Act.

City Attorney Jared confirmed the committee would be subject to the Ralph M. Brown Act if the committee members are appointing by the City Council. 10 - 14
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 13 ends

Councilmember Zneimer inquired about the frequency of Public Safety Commission meetings.

Deputy City Manager Megerdichian stated based upon the public comments received and the slate of upcoming items for the Commission, staff decided it would be beneficial to keep the current frequency of meetings for the Commission.

Mayor Cacciotti opened public comment.

In-Person Public Comment:

Alan Ehrlich commented in support of no change to the frequency of Public Safety Commission meetings.

Deputy City Clerk Muñoz announced written Public Comments were submitted online and available for viewing on the City’s website.

With no other comments, the public comment period was closed.

Discussion ensued amongst the City Councilmembers regarding the creation of the Animal Advisory Group and supported the idea of the City Manager coordinating the creation of that group; and supported the idea to not change the frequency of Public Safety Commission meetings.

A motion was made by Councilmember Zneimer, seconded by Mayor Pro Tem Primuth to approve staff’s recommendations except for recommendation number five (No. 5); and support the City Manager host an Animal Advisory Group on issues as they arise.

Motion passed 4-1, with Councilmember Donovan abstaining.

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council at 11:35 P.M., to the next Regular City Council meeting scheduled on Wednesday, April 20, 2022.

Respectfully submitted:
_______________________________
Yolanda Chavez, CMC
Interim City Clerk Records Specialist
10 - 15
Regular Meeting Minutes South Pasadena City Council April 6, 2022

Page 14 ends

APPROVED:
_______________________________
MICHAEL A. CACCIOTTI
MAYOR
ATTEST:
________________________________
Yolanda Chavez, CMC
Interim City Clerk Records Specialist
10 - 16
DATE:

FROM:

City Council
Agenda Report
September 7, 2022
Michael A. Cacciotti, Mayor
ITEM NO.

PREPARED BY: Yolanda Chavez, CMC, Interim City Clerk Records Specialist SUBJECT: Authorize Appointment of Commissioners to City Boards and Commissions
Recommendation
It is recommended by Mayor Cacciotti that the City Council appoint the following to threeyear terms ending December 31, 2024:
• Lela Bissner, Community Services Commission
• Gabriel Garcia Vogel, Community Services Commission
• Bryan Samuels, Community Services Commission
• Diego Zavala, Mobility and Transportation Infrastructure Commission • Richard Tom, Natural Resources and Environmental Commission • Ryan Jones, Public Works Commission
Fiscal Impact
Cost for onboarding, training, and conducting commission meetings have been accounted for in department budgets.

Community Outreach
The City has continued outreach to solicit more applications to fill other advisory body vacancies. For residents interested in serving on a City advisory body, applications are available on the City's website or in the City Clerk's Office. 11 11 - 1
(()1~
City Council
Agenda Report
DATE: September 7, 2022
FROM: Armine Chaparyan, City Manager ;k.

PREPARED BY: Alma Medina, Senior Management Analyst
Mark Jimenez, Management Assistant
ITEM NO.

SUBJECT: Approval of 2023 City Council Meeting Schedule Recommendation
--
It is recommended that the City Council approve a City Council meeting schedule for the 2023 calendar year.

Discussion/Analysis
Pursuant to South Pasadena Resolution No. 7716, City Council meetings are held on the first and third Wednesdays of each month. Closed Session begins at 6:00 p.m. and Open Session begins at 7:00 p.m. Adopting a meeting schedule will give the City Council, staff, and the community the ability to plan their schedules for the upcoming calendar year. The City Council maintains the ability to adjust, cancel, and/or add other meetings as deemed appropriate.

There are three meeting cancellations proposed for 2023:
• January 4, 2023 - The City closes for winter break starting Friday, December 23, 2022 and reopens on Tuesday, January 3, 2023. This does not allow sufficient time to prepare and post a full agenda. If the need for a meeting arises, staff can prepare to schedule and host a special meeting the second week in January. • July 5, 2023 - In preparation for the Fourth of July scheduled events, staff from several departments will be working at full capacity leading up to the Holiday and staff will not have sufficient time to prepare for the regularly scheduled City Council Meeting on July 5
th
. Staff will be prepared to hold a special City Council meeting on Wednesday, July 12, 2023, should the need arise.
• August 2, 2023 - The City Council provided direction at its meeting of June 19, 2013 to cancel the first meeting in August, unless there was a special need to conduct City business.

Fiscal Impact
There is no fiscal impact associated with this item.

Attachment: Proposed 2023 City Council Meeting Schedule 12 12 - 1

ATTACHMENT
Proposed 2023 City Council Meeting Schedule
12 - 2

CITY OF SOUTH PASADENA
2023 CITY COUNCIL MEETING SCHEDULE
City Council
Meeting Date Notes
January 4, 2023 CANCELLED Due to Winter Holiday Closure January 18, 2023
February 1, 2023
February 15, 2023
March 1, 2023
March 15, 2023
April 5, 2023
April 19, 2023
May 3, 2023
May 17, 2023
June 7, 2023
June 21, 2023
July 5, 2023 CANCELLED Due to preceding Fourth of July
Holiday
July 19, 2023
August 2, 2023 CANCELLED Due to Council Directive from
6/19/2013 City Council Meeting: No Council
Meeting the First Week of August
August 16, 2023
September 6, 2023
September 20, 2023
October 4, 2023
October 18, 2023
November 1, 2023
November 15, 2023
December 6, 2023
December 20, 2023
12 - 3
13 13 - 1
City Council
Agenda Report
DATE: September 7, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: Alma Medina, Senior Management Analyst
ITEM NO.

SUBJECT: Adoption of a Resolution Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City, for the Period of September 16, 2022 through October 15, 2022
Recommendation
It is recommended that the City Council approve the attached resolution authorizing remote teleconference meetings of the legislative bodies of the City, for the period of September 16, 2022 through October 15, 2022.

Background
Beginning in March 2020, Governor Newsom issued a series of Executive Orders aimed at containing the novel coronavirus. Executive Orders-N-25-20, N-29-20, and N-35-20 (Brown Act Orders) waived requirements in the Brown Act expressly or impliedly requiring the physical presence of city councilmembers, staff, or the public at local agency meetings. Specifically, the orders:
• waived the requirement that local agencies provide notice of each teleconference location from which a member of the legislative body will be participating in a public meeting ,
• waived the requirement that each teleconference location be accessible to the public,
• waived the requirement that members of the public be able to address the legislative body at each teleconference conference location, • waived the requirement that local agencies post agendas at all teleconference locations, and,
• waived the requirement that at least a quorum of the members of the local body participate from locations within the boundaries of the territory over which the local body exercises jurisdiction.

On June 11 , 2021 , the Governor issued Executive Order N-08-21 , to begin winding down some of the prior measures that were adopted to respond to COVID-19. Notably, N-08-21 rescinds the Brown Act Orders, effective September 30, 2021 .

Emergency Declaration/AB 361
September 7, 2022

Page 2 of 4 ends

On March 18, 2020, pursuant to Government Code Section 8630(c), the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency, restricting private and public gatherings, and establishing protections for residential and commercial tenants, among other things.

On September 16, 2021, Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders. Unlike the Brown Act Orders, AB 361 requires the City to make affirmative findings to take advantage of the more flexible teleconferencing standards.

AB 361 added Government Code section 54953, subdivision (e)(3), which states:
“If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference … the legislative body shall, not later than 30 days after teleconferencing for the first time … and every 30 days thereafter, make the following findings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency. (B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local officials continue to impose or recommend measures to promote social distancing.”
The attached resolution makes the necessary findings authorizing the City to use teleconferenced meetings for the next 30 days. The City will need to adopt a resolution finding a public need to host teleconferenced meetings at subsequent meetings if it desires to maintain fully remote or hybrid meetings. The previously approved Resolution No. 7781, authorized remote teleconferencing of meetings of the legislative bodies of the City for the period of August 16, 2022 through September 15, 2022. The next Council meeting is scheduled for September 21, 2022, so staff is proposing the resolution be approved at this meeting in order to continue the authorization of remote teleconferencing of meetings, without the resolution being expired.

The proposed actions to preserve life, property, and public order are consistent with California Government Code section 8634 and South Pasadena Municipal Code Chapter 11.

The City of South Pasadena is committed to keeping our community safe amidst the recent surges in COVID-19 cases. Since the June 15 reopening of everyday activities in the State of California, there was a nationwide rise in new COVID-19 cases because of the more contagious Delta and Omicron variants. The Los Angeles County Department of Public Health continues to track variant cases in Los Angeles County. 13 - 2
Emergency Declaration/AB 361
September 7, 2022

Page 3 of 4 ends

In response to drastic increases in cases and resultant hospitalizations, and to lessen the severity of the Omicron and Delta variant surge in Los Angeles County and protect against overwhelming the health care delivery system, the Los Angeles County Public Health Officer issued a revised order on December 31, 2021, revising Isolation and Quarantine Requirements to mainly align with the State Public Health Officer’s revised Guidance issued December 30, 2021.

On January 10, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, revising the Isolation and Quarantine Requirements to align with the State Public Health Officer’s revised Guidance for Local Health Jurisdictions on Isolation and Quarantine of the General Public, released on January 8, 2022.

The County of Los Angeles is currently experiencing increases in COVID-19 cases and test positivity rates, and related hospitalizations are no longer in decline. The percentage of cases caused by the more easily transmitted BA.2 and BA.2.12.1 subvariant, which can cause mild or asymptomatic illness in vaccinated people if they get infected, has raised concern. Subvariant BA.4 and BA.5, known to be highly infectious and evade some of the vaccine protection, have been seen across the state and are being monitored by Health officials.

On April 22, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, Post Winter Surge Community Monitoring and Continued Response Measures, to require masks in all public transit within the County.

Analysis
For the past few weeks, COVID-19 cases in Los Angeles County have surged with the highly transmissible Omicron variant of the virus. The City has implemented several precautionary measures to ensure the health and safety of the community, including a return to fully virtual meetings of legislative bodies during the months of January and February.

City facilities are open and municipal services are available to residents and businesses. Appointments are highly encouraged and online services are available to continue to provide services to the community. In-person events have been cancelled or postponed to prevent the spread of the virus.

On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361) which amends the Ralph M. Brown Act to allow meetings of legislative bodies to be conducted via teleconference under certain conditions.

AB 361 allows a local agency legislative body to hold a meeting utilizing teleconferencing without complying with the Brown Act’s standard teleconferencing requirements if the Governor has proclaimed a State of Emergency and any of the following circumstances are present:
13 - 3
Emergency Declaration/AB 361
September 7, 2022

Page 4 of 4 ends

• State or local officials have imposed or recommended measures to promote social distancing.
• The meeting is being held for the purposes of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
• The legislative body has determined by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

If those circumstances are met and the City passes a resolution authorizing holding meetings by teleconference, then the City may hold meetings by teleconference if they comply with the following standards:
• Notice of the meeting must be given as required by the Brown Act. • The agenda must state how members of the public can access the meeting and offer public comment, including attendance by call-in option and/or internetbased service option. If the meeting broadcast or access to participation is disrupted (e.g., by technology issues), the City cannot take further action on agenda items until public access to the meeting is restored. • The City cannot require public comments be submitted in advance of the meeting, but instead must provide an opportunity for real-time participation by members of the public. The City can encourage public comment be submitted before meetings.
• If the City provides a timed public comment period for each agenda item (i.e., 20 minutes per item), it cannot close public comment until that time period has concluded. If the City does not provide a timed public comment period for each agenda item, then it must allow a reasonable amount of time for members of the public to participate.

Due to the recent increases in COVID-19 transmission rates, and concerns regarding the health of officials and the public required to attend in-person meetings, the attached resolution allowing remote participation at public meetings is recommended.

Fiscal Impact
With the State declaration of a health emergency, local COVID-19 response efforts may be eligible for state or federal reimbursement. The costs of responding to COVID-19 are unknown at this time due to evolving conditions but are being tracked by staff. The costs of conducting teleconference meetings have been factored into the City’s budget.

Attachment: City Council Resolution
13 - 4

ATTACHMENT
City Council Resolution
13 - 5
270845.1

CITY OF SOUTH PASADENA
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF

THE LEGISLATIVE BODIES OF THE CITY OF SOUTH PASADENA
FOR THE PERIOD OF SEPTEMBER 16, 2022 THROUGH OCTOBER 15, 2022,

PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the City of South Pasadena is committed to preserving and nurturing public access and participation in the meetings of its legislative bodies; and WHEREAS, all meetings of the City of South Pasadena’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or humancaused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of COVID; and WHEREAS, on March 4, 2020, the Chair of the Los Angeles County Board of Supervisors and the Los Angeles County Health Officer declared a local emergency and a local health emergency, respectively, as a result of COVID-19; and WHEREAS, on March 18, 2020, the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency, restricting private and public gatherings, and establishing protections for residential and commercial tenants, among other things; and the South Pasadena City Council renewed the declaration of local 13 - 6
RESOLUTION NO.

Page 2 of 4 ends

270845.1
emergency on May 6, 2020 (Resolution No. 7648), June 17, 2020 (Resolution No. 7657), August 5, 2020 (Resolution No. 7669), August 19, 2020 (Resolution No. 7678), October 21, 2020 (Resolution No. 7685), December 16, 2020 (Resolution No. 7690), February 17, 2021 (Resolution No. 7703), April 7, 2021 (Resolution No. 7713), June 2, 2021 (Resolution No. 7721), July 21, 2021 (Resolution No. 7726), September 15, 2021 (Resolution No. 7732), November 3, 2021 (Resolution Nos. 7734 and 7739), December 1, 2021 (Resolution No. 7741), December 15, 2021 (Resolution No. 7743), January 12, 2022 (Resolution No. 7746), February 2, 2022 (Resolution No.7749), March 2, 2022 (Resolution No. 7755), May 18, 2022 (Resolution No. 7764), June 15, 2022 (Resolution No. 7770); July 7, 2022 (Resolution No. 7780); and July 20, 2022 (Resolution No. 7781); and
WHEREAS, on September 16, 2021, Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders; and
WHEREAS, the County of Los Angeles is currently experiencing increases in COVID-19 cases and test positivity rates, and related hospitalizations are no longer in decline. The percentage of cases caused by the more easily transmitted BA.2 subvariant, which can cause mild or asymptomatic illness in vaccinated people if they get infected, has raised concern.

WHEREAS, on April 22, 2022, the Los Angeles County Public Health Officer issued an updated order, Responding Together At Work and In the Community, Post Winter Surge Community Monitoring and Continued Response Measures, to require masks in all public transit within the County.

WHEREAS, the City previously adopted Resolution No. 7764 finding that the requisite conditions exist for the City of South Pasadena to conduct teleconference meetings under California Government Code section 54953(e); and WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City will continue to ensure public access to meetings of its legislative bodies pursuant to the relevant sections of the Government Code as it has done throughout the Governor’s declaration of a State of Emergency.

WHEREAS, the City of South Pasadena desires to continue to have the ability to hold its public meetings by teleconference consistent with Government Code section 54953(e).

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
13 - 7
RESOLUTION NO.

Page 3 of 4 ends

270845.1
SECTION 1. Recitals. The preceding Recitals are true and correct and are hereby incorporated and adopted as findings and determinations by the City Council as if fully set forth herein.

SECTION 2. Proclamation. The City Council does hereby find:

A. That a state of emergency continues to exist within our community, and that the Los Angeles County Department of Public Health continues to recommend measures to promote social distancing;
B. That as a consequence of the State and local emergencies and the physical distancing requirements recommended by the State and local public health officers, the City Council does hereby find that the legislative bodies of the City of South Pasadena may conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
C. That the City will continue to ensure public access to meetings of its legislative bodies pursuant to the relevant sections of the Government Code as it has done throughout the Governor’s declaration of a State of Emergency.

SECTION 3. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of South Pasadena are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act. Furthermore, City Manager and staff are directed to return to the City Council no later than thirty (30) days after the adoption of this resolution for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.

SECTION 4. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of September 15, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of South Pasadena may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED, APPROVED AND ADOPTED on this 7th day of September, 2022.

13 - 8
RESOLUTION NO.

Page 4 of 4 ends

270845.1

I HEREBY CERTIFY the foregoing Resolution No. XXXX was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 7th day of September, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
__ _
Yolanda Chavez, CMC
Interim City Clerk Records Specialist

Michael A. Cacciotti, Mayor
ATTEST:

APPROVED AS TO FORM:

Yolanda Chavez, CMC
Interim City Clerk Records Specialist
Andrew L. Jared, City Attorney
13 - 9
City Council
Agenda Report
DATE: September 7, 2022
FROM: Armine Chaparyan, City Manager
_Oe_.

PREPARED BY: Ted Gerber, Public Works Director
ITEM NO.

Belinda Varela, Acting Management Service Director
Tamara Binns, Assistant to the City Manager
SUBJECT: Transportation Program Manager Classification and Salary Schedule Creation
Recommendation
It is recommended that the City Council approve the job description and salary schedule for the Transportation Program Manager position and appropriate $3,960 to 233-6010- 6011-7000-000 from Measure R Reserves and $3,960 to 236-6010-6011-7000-000 from Measure M Reserves.

Discussion
The Adopted 2022-2023 Fiscal Year Budget included the addition of new positions that require job description and salary schedule approval by City Council ahead of recruitment efforts. A new management position was created in Public Works for a Transportation Engineer. Upon further investigation and review of this job across other agencies staff believes a Transportation Program Manager is more appropriate for the role.

Analysis
In 2021, the Public Works Department conducted a departmental assessment in which it was recommended that two of the Department's three commissions be consolidated, the Public Works Commission (PWC) and the Mobility and Transportation Infrastructure Commission (MTIC). Rather than consolidate these commissions, the City decided to add staff capacity to facilitating the public meetings as well as committing to funneling transportation related projects, and approved a new transportation related position for the department. Funding for the position was approved during the Fiscal Year 2022- 2023 annual budget adoption. During the development of the job classification and duties for the position, the title of Transportation Program Manager was utilized to more closely represent the classification and duties, as this position will act as a liaison to Council, commissions, and the community, as well as focusing on the management and coordination of the City's transportation programs, projects, funding, and regional partnerships.
14 14 - 1
Transportation Program Manager
September 7, 2022

Page 2 of 2 ends

284049.v2
Additionally, during the Fiscal Year 2022-2023 budget process, a correction was made regarding a position of Maintenance Worker, which was previously listed as a Part-Time position in the Fiscal Year 2021-2022 budget, when in fact this position was a Full-Time role. In accordance with the list of approved positions at the City, Maintenance Workers are exclusively a full-time position, and there is not an approved part time Maintenance Worker position.

Alternatives
Council approved a comprehensive classification and compensation study to evaluate positions and job functions for all city classifications, the compensation portion has been completed and the classification portion of the study will commence this fiscal year.

Human Resources requires the approved job descriptions and salary schedules for the positions approved in the 2022-2023 Budget to begin the recruitments for these positions.

Fiscal Impact
The positions approved by Council on June 15, 2022 as part of the fiscal year 2022- 2023 budget includes the Transportation Engineer with the fully burdened rate of $134,830. By replacing the Transportation Engineer with a Transportation Program Manager, the budget for this position increases by $7,920 annually. This difference will be covered by Measure R and Measure M equally. The total fully burdened rate, which includes salary and benefits, for the newly adopted Transportation Program Manager is $142,750.

Public Works Approved
Positions in the FY 22-23
Budget
Proposed
Salary Range
Fully Burdened
Rate
Transportation Program
Manager
$7,248 - $9,713 $142,750
Attachment: Resolution Adopting Transportation Program Manager Classification and Salary Schedule
14 - 2

ATTACHMENT
Resolution Adopting Transportation Program Manager
Classification and Salary Schedule Changes
14 - 3
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA ADOPTING A NEW JOB CLASSIFICATION AND

SALARY RANGE FOR THE TRANSPORTATION PROGRAM MANAGER

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA DOES HEREBY RESOLVE:

WHEREAS, the City wishes to adopt the job description and salary schedule for Transportation Program Manager.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the classification of Transportation Program Manager is hereby established.

SECTION 2. That the job description for the Transportation Program Manager is hereby adopted.

SECTION 3. The Transportation Program Manager is an unrepresented management classification.

SECTION 4. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED ON this 7th day of September, 2022. ______________________
Mayor Michael Cacciotti
ATTEST: APPROVED AS TO FORM:
_________________ _____________________
Yolanda Chavez, CMC Andrew Jared, City Attorney
Interim City Clerk Records Specialist
14 - 4
RESOLUTION NO.

Page 2 of 2 ends

I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 7th day of September, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Yolanda Chavez, CMC
Interim City Clerk Records Specialist
14 - 5
Exhibit A
Transportation Program Manager
(Full-time, Management Unrepresented)
Purpose
Under general direction from the Public Works Director, to manage and direct the planning, implementation, and administration of various transportation planning, parking, transit, funding programs, and projects; analyze and prepare policy recommendations on complex transportation matters; and perform related duties as required.

Distinguishing Characteristics
This position is classified as Management At-Will and is responsible for overseeing city wide efforts across all City departments, and acts as a liaison to the community and various stakeholder and providers groups.

Examples of Duties and Essential Functions
• Plans, administers, and directs the City's transportation planning, parking, transit, and funding programs;
• Provides assistance to Community Development in the development and preparation of the General Plan;
• Provides long-range and short-range transportation planning policy, and directs specific transportation and transit capital projects and programs to implement the City's transportation objectives outlined in these plans and policy documents; • Confers with representatives of other City departments and other public agencies as needed;
• Oversees and manages the planning and administration of various transportation infrastructure and transit projects funded by local, regional, and federal transportation funds;
• Monitors compliance with federal, state, and local government in the area of transportation planning, transit program, and parking management administration;
• Develops the Capital Improvement Program (CIP) for transportation projects; • Manages mobility and transportation infrastructure operational projects and Capital Improvement Program (CIP) projects;
• Manages program and project budgets and recommends adjustments as required;
• Serves as the City's transportation liaison to local, state, and federal agencies and groups;
14 - 6
Exhibit A
• Conducts negotiations with cities and regional transit operators regarding coordination and duplication of transit services;
• Prepares complex reports and other written correspondence; • Develops and delivers presentations to boards, commissions, City Council, and the public; represents the City in all matters related to the City's transportation, transit, and parking programs;
• Oversees various contract transportation services; oversees all marketing, outreach, and other public information efforts related to transportation programs and projects;
• Directs the review of project and program environmental impact reports (EIR) and environmental review, transportation and parking studies, land use, and transportation plans, parking management programs, and transportation mitigation measures for effects and/or consistency with City transportation policy; • Supervises, trains, and evaluates employees; makes effective recommendations regarding hiring, promotions, and transfers;
• Effectively recommends disciplinary action as needed, up to and including termination; drives on City business.

Employment Standards
Education/Experience:

A Bachelor's degree from an accredited college or university in civil engineering, traffic/transportation engineering or electrical engineering, transportation, urban or regional planning, public policy, business administration or a related field. Five (5) years of progressively responsible experience in transportation or public works, public-sector management or a closely related field with a minimum of three (3) years at the supervisory level.

Knowledge of:

Principles and practices of transportation operations, planning and engineering, including project delivery, applicable design guidelines, industry standards, and multimodal planning practices. Principles and practices of contract administration and project management. Principles of personnel management, training and evaluation.

Budget development, implementation, and administration. Principles and practices of customer service and community engagement. Work place safety principles, practices and procedures. Computer systems and software applications.

Ability to:

Plan, organize, direct and coordinate a variety of transportation planning and engineering, project, program, maintenance, and operational activities to meet City needs. Supervise, train, coach and evaluate staff. Prepare clear and concise reports on topics of complex or technical nature, correspondence and other written materials. 14 - 7
Exhibit A
Interface effectively with other departments, elected officials, the public, and other agencies. Analyze complex technical and administrative problems, evaluate alternative solutions, and recommend or adopt effective courses of action. Develop and implement goals, objectives, policies, procedures, work standards and internal controls. Manage and coordinate multiple concurrent projects, programs or activities. Communicate effectively orally and in writing; make presentations to diverse audiences of various sizes; Prepare, implement, and administer budgets. Utilize a computer system and software applications. Establish and maintain effective working relationships in the performance of assigned duties.

Physical Demands:

N/A
Special Requirements:

Valid California Driver's License throughout the tenure of employment. Engineering licenses and certifications from professional organizations are highly desirable.

Working Conditions
N/A
FLSA Status:

Exempt
14 - 8
Exhibit B
1 NEW
Transportation Program Manager
(Effective September 7, 2022)
Position Step A Step B Step C Step D Step E Step F Step G Transportation
Manager
$7,248 $7,610 $7,991 $8,390 $8,810 $9,250 $9,713
14 - 9

I I I I I I I
15 15 - 1
a
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
September 7, 2022
Armine Chaparyan, City Manager ~
Brian Solinsky, Chief of Police
Alison Wehrle, Management Analyst
ITEM NO.

Authorize the City Manager to Approve and Execute the
Extension of the Agreement and Execute an Amendment with All City Management Services, Inc., for the Addition of an Eleventh Crossing Guard for One-Year Pilot Program as
Previously Approved by the City Council, for an Amount Notto-Exceed $19,570.95, and a Total Contract Amount Not-toExceed $212,082.33 It is recommended that the City Council:

2. Approve the transfer of $19,570.95 from General Fund reserves to the Account No. 101-4010-4011-8180 (Police Department-Contract Services) to fund the addition of an eleventh crossing guard for a one-year pilot program.

Background
The South Pasadena Police Department has contracted with All City Management Services, Inc. (ACMS) for crossing guard services for the City at various locations since 2016. As approved and demonstrated in Attachment 1, the agreement was presented for an initial two-year contract for Fiscal Years 2016-2017 and 2017-2018, with the option to renew the contract for three additional two-year terms, with compensation and terms for services established by mutual consent of both parties. ACMS has traditionally staffed ten crossing guards throughout the City, deployed at the following intersections:

1. Marengo Avenue and Rollin Street

2. Marengo Avenue and Monterey Road

3. Marengo Avenue and Mission Street

4. Marengo Avenue and Oak Street
Approval of Extension and Amendment for Crossing Guard Services September 7, 2022

Page 2 of 3 ends

5. Marengo Avenue and Huntington Drive

6. Marengo Avenue and Bank Street

7. Via Del Rey and Camino Cerrado

8. Fair Oaks Avenue and Oak Street

9. Pasadena Avenue and El Centro Street

10.El Centro Avenue and Cawston Avenue
At the July 27, 2022, City Council Special Meeting, the Council approved the addition of a second crossing guard at the intersection of Huntington Drive and Marengo Avenue as part of a one-year pilot program for Fiscal Year 2022-2023.

The Council also directed staff to develop a crossing guard policy for review by the Council, conduct pedestrian counts during the regular school year, perform outreach to schools, and obtain the services of a licensed traffic engineer to review the intersection of Huntington Drive and Marengo Avenue, along with the City’s overall crossing guard deployment locations. This additional requested information will be presented to City Council at a subsequent meeting.

Analysis
In April 2022, All City Management Services, Inc. provided a quote of $192,511.38 for the 2022-2023 Fiscal Year, reflecting 6,349.32 projected billing hours at a rate of $30.32 per hour for the ten crossing guards (Attachment 2).

The South Pasadena Police Department also obtained a quote for an additional crossing guard in May 2022, after receiving a request for a second crossing guard to the intersection of Huntington Drive and Marengo Avenue. The annual cost for a second crossing guard at Huntington Drive and Marengo Avenue was quoted for an additional $19,570.95 (Attachment 3) and was approved as part of a pilot program for the 2022- 2023 School Year at the City Council special meeting held on July 27, 2022.

Staff is seeking City Council approval of the authorization of the City Manager’s execution of the third and final two-year extension to the City’s existing agreement with All City Management Services. This extension will cover the 2022-2023 and 2023-2024 Fiscal Years. Staff is also seeking approval of the proposed amendment (Attachment 4) of the agreement to add an 11th crossing guard as part of a one-year pilot program for the 2022-2023 Fiscal Year, ending June 30, 2023, in the amount of $19,570.95.

Additionally, the first two contract extensions did not go before the City Council in 2018 and 2020. The City Attorney has since opined that the wording of the initial agreement would require the extensions to go before the City Council.

Fiscal Impact
The original projected contract amount for Fiscal Year 2022-2023 services in the amount of $192,511.38 was included in the Police Department’s 2022-2023 Fiscal Year budget. If the amendment is approved, an additional appropriation of $19,570.95 will 15 - 2
Approval of Extension and Amendment for Crossing Guard Services September 7, 2022

Page 3 of 3 ends

need to be allocated from General Fund reserves to the 101-4010-4011-8180 (Contract Services) to fund the one-year additional crossing guard pilot program. Staff will return to City Council at approximately nine months into the pilot program to review the effectiveness of the additional guard and to receive further direction.

Attachments:

1. Original Staff Report and Agreement

2. Current Agreement and FY 22-23 Quote

3. Additional Crossing Guard Quote

4. Proposed Amendment
15 - 3
ATTACHMENT 1
Original Staff Report and Agreement
15 - 4
15 - 5
Diana Mahmud, Mayor City of South Pasadena
Agenda Report
Miclmel A. Cacciotti, Mayor Pro Tem
Robert 5. Joe, Cowrcilmember
Marina Khubesrian, MD., Cormcilme111ber
Riclrard D. Sc/111eide1; M.D., Co1111ci/111e111/1er
Evelyn G. Zneimer, CihJ Clerk
Gmy E. Pia, City Treasurer
COUNCIL AGENDA:

TO:

VIA:

FROM:

July 6, 2016
Honorable Mayor and City Council
Sergio Gonzalez, City Manager .1i
Arthur Miller, Chief of Poli~ ..

Mike Neff, Police Captain~
SUBJECT: Award of Contract with All Chy Management Services for Crossing Guard Services for Fiscal Years 2016-17 and 2017-18 Recommendation
It is recommended that the City Council authorize the City Manager to enter into a two-year contract with All City Management Services (ACMS) for Crossing Guard services.

Fiscal Impact
ACMS has provided a two-year contract proposal. The contract proposal for Fiscal Year (FY) 2016-17 at a cost of $138,726 and FY 2017-18 at a cost of$144,622.

Fiscal Contract Year Contract Amount Crossing Guards Hours Cost Difference 2016-2017 $138,726 7,560 hours annually $36,086
2017-2018 $144,622 7,560 hours annually $41,982
Commission Review and Recommendation
On June 13, 2016, the Public Safety Commission reviewed the proposed contract and recommends the two-year contract agreement.

Background
The South Pasadena Police Department has traditionally budgeted, hired, and trained t 10 Crossing Guards to be assigned at the following locations at a cost of $101,952. per year.

Marengo A ve./Rollin St.

Monterey Rd./Marengo Ave.

Mission St/Marengo Ave.

Marengo A ve./Oak St.

Huntington Dr./Marengo Ave.

Marengo A ve./Bank St.
(Marengo School)
(Marengo School)
(Marengo School)
(Marengo School)
(Marengo School)
(Marengo School)
16-1
15 - 6
Aii City Management Services Contract for Crossing Guard Services July 6, 2016

Page 2 of 3 ends

Marengo A ve./Bank St.

Via Del Rey/Camino Cerrado
Fair Oaks Ave./Oak St.

Pasadena A ve./El Centro St.

El Centro A ve./Cawston St.
(Marengo School)
(Monterey Hills School)
(SP Middle School)
(Arroyo Vista School)
(Arroyo Vista School)
ACMS is the only nationwide company specifically and exclusively providing School Crossing Guard Services for cities, schools, and school districts with over 25 years of experience. ACMS currently has contracts with over 170 Municipalities and school districts primarily in California.

ACMS employs over 4,000 Crossing Guards and has exclusively provided this service since 1985. They provide service to many neighboring agencies including: County of Los Angeles and the Cities of Pasadena, Rosemead, Covina, West Covina, El Monte, Glendora, San Marino, San Gabriel. Temnle Citv. Baldwin Park. Arcadia. Azusa. and Glendale. - -;, ...... - ol ., i , ~ ACMS assumes complete responsibility for managing all aspects of Crossing Guard services and assumes full responsibility for any liability issues that could occur as ACMS provides the City of South Pasadena with General Liability Insurance Certificates and Worker's Compensation Insurance Certificates.

The contract proposal for FY 2016-17 at a cost of $138,726 (hourly rate $18.35) and FY 2017-18 at a cost of $144,622 (hourly rate $19.13) is based upon 10 Crossing Guards compensated for an average of 18 hours per week for 180 standard school days and 30 summer school days annually.

The rate also includes costs for the new California "Sick Time" wage law compensation and based upon 7,560 hours annually. Future contract considerations should follow the Consumer Price Index (CPI) and must adhere to the California "Fair Wage Act of 2016" The Fair Wage Act of 2016 will raise the state's minimum wage to $10.50 in January 2017 and $11 in January 2018.

It will then increase by an additional $1 per hour every year until it reaches $15 in 2022.

Other associated cost factors that should be taken into consideration.

Human Resources:
• Administrative staff time spent for recruitment. Many administrative hours are committed to complete the administrative process of hiring potential applicants. • Very frequently during the hiring process the applicant does not accept the position once job offered. Crossing Guard recruitment is conducted on a continuous basis. • Medicals cost $110.00 per applicant.
• Live Scan fingerprinting cost $38.00 per applicant
• Liability is a concern as the Crossing Guard position has the potential of injury. Although the city provides training and reflective attire/equipment the potential of injury is a concern as they cross the street during high traffic times. In January of 2015, an on-duty Crossing Guard was killed in a neighboring City. The City did not contract for Crossing Guard services and the City has had high financial liability exposure. 16-2
15 - 7
All City Management Services Contract for Crossing Guard Services July 6, 2016
Page3of3
Police Department:
• Administrative staff time conducting oral interviews. • Background Checks/Investigations
• Training/Equipment.
• Cadets ( occasionally Police Officers) are regularly filling vacancies when a Crossing Guard calls in sick or takes time-off for a variety of reasons. • The Crossing Guard position has a high turnover rate causing the hiring processes to be done on a continuous basis.

Analysis
The City will have an option to renew this contract for three additional two-year terms and the compensation and terms for services shall be established by mutual consent of both patties. Either party shall have the right to cancel this agreement by giving sixty (60) days written notice to the other.

Legal Review
The City Attorney has reviewed this item.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and repmts on the City's website and/or notice in the South Pasadena Review and/or the Pasadena Star-News.

Attachment: Professional Services Agreement, All City Management Services for FY s 2016-17 and 2017-18
16-3
15 - 8

AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT made and entered into this July _, 2016 by and between City of South Pasadena hereinafter called the "City'\ and ALL CITY MANAGEMENT SERVICES, INC., hereinafter called the "Contractor";

WITNESS ETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for a two school year period which commences no later than August 18, 2016 and ends on June 30, 2018 and for such term thereafter as the parties may agree upon.

2. The Contractor will provide ten (10) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City.=Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor's or any of its employees' previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

3. The City's representative in dealing with the Contractor shall be designated by South Pasadena Police Department.

4. If, at any time during the contract period, the City questions the meaning of any item of this Agreement, the City may contact the Contractor for interpretation of that item.

5. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement.

6. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

7. In the performance of their duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California.

8. Persons provided by the Contractor as Crossn-Qllards shall be trained in the laws and codes of 1 15 - 9
the State of California pertaining to general pedestrian safety in school crossing areas.
,1. Crossing Guard Services shall be provided by the Contractor at the designated locations on all days in which School is in session. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

10. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary.

I I. The Contractor shall at all times provide workers' compensation insurance covering its employees, and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the City a Certificate of Insurance naming the City and its officials, officers and employees as an additional insured. Such insurance shall include commercial general liability with a combined single limit of not less than $2,000,000.00 per occurrence and in aggregate for prope1ty damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the City, its officers, agents and interest of the City. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thi1ty (30) days written notice has been given to the designee for the City of South Pasadena. 1 2. Contractor agrees to indemnify the City, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims for damages to persons or prope1ty, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the intentional or negligent acts, enors, or omissions of Contractor, its agents, employees, subcontractors, or invitee, provided for herein.
a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the alleged negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attomey1s fees.

13. Either party shall have the right to cancel this Agreement by giving sixty (60) days written notice to the other.

14. The Contractor shall not have the right to assign this Contract to any other person or firm except with the prior written consent of the City.
16-5
2 15 - 10

15. The City agrees to pay the Contractor for services rendered pursuant to this Agreement the sum Eighteen Dollars and Thirty-five Cents ($18.35) per hour, per guard during year one of the contract period. Contract year two shall be billed at a rate of $19.13 per hour, per guard.

This pricing is based upon 6,480 billing hours per regular school and 1,080 billing hours per summer school session (10 crossing guards for 30 summer school days), unless contractor fails to perform service.

Ibe Contractor may exercise a price increase during the contract period as a result of any legislatively mandated increases in wages or benefits for California employees. Contractor shall provide City 60 days notice and justification of its request. The City agrees to review and respond to said notice within 30 days of service.

16. Contractor shall not assign any employee with previously earned California Public Employees Retirement System ("CalPERS") retirement benefits to provide services to the City, nor permit any of its employees to exceed 19 hours per week of service in the performance of this Agreement.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is detennined by a comi of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

17. Payment is due within thirty (30) days ofreceipt of Contractor's properly prepared invoice.

18. The City shall have an option to renew this contract for three additional two year terms. In the event this Agreement is extended beyond June 30, 2018; the compensation and terms for services shall be established by mutual consent of both parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written.

City of South Pasadena All City Management Services, Inc.

By ___________ _ _ By ____________ _
Signature D. Farwell, Corporate Secretary
Print Name and Title
Date Date - ------------ - ------------
16-6
3 ATTACHMENT 2
Current Agreement and FY 22-23 Quote
15 - 11
15 - 12
DocuSign Envelope ID: 0256F354-5013-4421-931A-4CF733062F9E

AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the "Agreement") is dated May 16, 2022 and is between the CITY OF SOUTH PASADENA (hereinafter called the "City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").

WITNESS ETH
The parties hereto have mutually covenanted and agreed as follows:

J. This Agreement is for a term which commences on or about July 1, 2022 and ends on June 30, 2023 and for such term thereafter as the parties may agree upon.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a "Crossing Guard".

The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor's or any of its employees' previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers compensation, and other applicable federal and state taxes.

3. The City's representative in dealing with the Contractor shall be designated by the South Pasadena Police Department.

4. If, at any time during the contract period, the City questions the meaning of any item of this Agreement, the City may contact, the Contractor for interpretation of that item.

5. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.

6. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work al the assigned time and location and agrees to provide immediate replacement.

7. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in 1 15 - 13
DocuSign Envelope ID: 0256F354-5013-4421 -931A-4CF733062F9E which the Services are to be performed.

8. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.

9. Crossing Guard Services (the "Services") shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under City's jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

10. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand-held Stop signs and any other safety equipment which may be necessary.

11. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide City a Certificate of Insurance naming the City and its officials. officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $2.000.000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the City. its officers. agents and interest of the City. Such insurance shall not be canceled. reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the designee for the City of South Pasadena.

12. Contractor agrees to indemnify the City, its officers. employees. agents, and will hold and save each of them harmless from. any and all actions. claims for damages to persons or property. penalties. obligations or liabilities that may be asserted or claimed by any person. firm. entity, corporation. political subdivision or other organization arising out of the intentional or negligent acts. errors or omissions of Contractor. its agents. employees. subcontractors, representatives or invitees, provided herein.
a) Contractor will defend any action or actions filed in connection with any of said claims. damages. penalties. obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) Contractor will promptly pay any judgement rendered against the City, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the alleged negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents. or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
2 15 - 14
DocuSign Envelope ID: 0256F354-5013-4421 -931A-4CF733062F9E

13. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.

14. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the City.

15. The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of Thirty Dollars and Thirty-two Cents ($30.32) per hour, per Crossing Guard during the term.

This pricing is based on a minimum of ten ( 10) sites and upon a projected 6,350 billing hours, unless Contractor fails to perform service.

Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor's employees would be subject. Contractor shall provide City with 60 daysnotice of its request to increase pricing. City agrees to review and respond to said notice within 30 days of receipt.

16. Contractor shall not assign any employee with previously earned California Public Employees Retirement System ("CalPERS') retirement benefits to provide services to the City, nor permit any of its employees to exceed 19 hours per week of service in the performance of this Agreement.

In the event that Contractor of any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

17. Payment is due within thirty (30) days of receipt of Contractor's properly prepared invoice.

18. The City shall have an option to renew this Agreement. In the event this Agreement is extended beyond the end of the term set forth above, the compensation and terms for the Services shall be established by mutual consent of both parties.

19. This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions. Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. H any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect. 3 15 - 15
DocuSign Envelope ID: 0256F354-5013-4421-931A-4CF733062F9E [SIGNATURES FOLLOW ON NEXT PAGE]
4 15 - 16
DocuSign Envelope ID: 0256F354-5013-4421-931A-4CF733062F9E IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.

CITY CONTRACTOR
City of South Pasadena All City Management
laOocuSignod b~:

By }v;:'::::;J/::t~~
Armine Chaparyan, City Manager
Date ___________ 5/19/2022 _
5 DocuSign Envelope ID: 0256F354-5013-4421-931A-4CF733062F9E 15 - 17
All CCIITI1[ oo&NA<GrlfilMIIEWT §JEIBWTICCIE§
April 21 , 2022
Sgt. Shannon Robledo
City of South Pasadena
1422 Mission St., South Pasadena, CA 91030
Dear Sgt. Shannon Robledo,
It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for providing School Crossing Guard Services through the 2022-2023 fiscal year.

As you may know hiring cha I lenges have impacted all sectors of the labor market, across the nation.

Our workforce has been decimated, the number of sites that remained unstaffed in spite of our doubling down on ads, incentives and recruitment efforts has been frightening to say the least.

In our industry our workforce has historically maintained an average age of approximately 64 years old. Since COVID and as a direct result of the lives lost, the risk inherent with this age group and the fears still prevalent we've lost a significant portion of our workforce. The net effect has been a younger workforce that expects and demands wage rates higher than minimum wage. When we factor in a higher cost of living, the rising costs of gas with most Crossing Guards required to go back and forth to work 2, 3 or 4 times a day, the demand for higher wages is predictable.

Our plan as we enter the coming school year is to offer more competitive wages. This will mean significantly higher billing rates for most programs throughout the nation. To facilitate the calculation of the annual program cost we have developed and included with this letter a Client Worksheet. This Worksheet is our best estimation of the hours and cost of your program based on the current schedules and the proposed price increase.

While we remain committed to providing a safe, cost-effective and professional School Crossing Guard Program we hope you will find this new pricing acceptable. If you have any questions or need additional information, please contact me at (800) 540-9290. Take care.

Sincerely,
Baron Farwell,
General Manager
I 0-1-10 l' iom:cr Bl \'(I Suite 5 • San ta I-c Springs. C:.i 90670 • 3 10-202-828-l- • 800-5-10-9290 • F /\X 310-202-8:l25 DocuSign Envelope ID: 0256F354-5013-4421-931A-4CF733062F9E 15 - 18
All City Management Services Inc.

Department: 1006108
Billing Rate for 2022/2023: $30.32
KEY:

Traditional Calendar:

Client Worksheet 2022 -2023
City of South Pasadena
1422 Mission St.

South Pasadena, CA 91030
For sites with no regularly scheduled early release days, use 180 regular days For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days Sites with traditional calendar:

30.78 $30.32 =
9 Sites at 3.42 hrs per day Total Hrs/day X days/yr X Hourly Billing Rate

38.25 36 $30.32 =
9 Sites at 4.25 hrs ER for above Total Hrs/day X days/yr X Hourly Billing Rate 3 180 $30.32 =
Site at 3 .0 hrs per day Total Hrs/day X days/yr X Hourly Billing Rate TOTAL PROJECTED HOURS 6349.32 TOTAL ANNUAL PROJECTED COST $134,387.94
$41,750.64
$16,372.80
$192,511.38
ATTACHMENT 3
Additional Crossing Guard Quote
15 - 19

!"# $%$$""&'%(! ) (*
+, -./
0 1+&(*2**23
2 45
2*627!,68 90

2:
$%$$;$%$<+,=
2>*2*2*
*2;?

@ABCDEFGHIJKLMNOKPQRFHSTUVIFGHIWTXKLPUNNHYZZMFPILUR[FY\]LUR^ _`abDcMKNIF\dJF\efdghggeeVgijJ kBDlXFYYUYmUnSKIUoNPUnSKIUWNUMTX[FNFIKYFLF]ZUGp _qrs`tbDjIIHTHUYFSlHTKuUNTNvwMYTHYZTUYxJFPKYZUy z{|k}~DcXHNKRFHSUPHZHYFTKIPURUMTNHIKUTXKuHT\UlUMTXFNFIKYF]EUYUTLSHLOSHYONUPU[KYFTTFLXRKYTNMYSKNN\UM PKLUZYHKTXKNKYIKPFYIOYUTXKLUYTKYTHNNFK] UUIJUPYHYZlZT]mUnSKIUd wKPKHNTXFTFIIHTHUYFSLUNTNFYYMFSS\UPTXKFIIHTHUYFSNHTKV

¡¢£¤ ¥ ¦§§¨©¨ª«¬®¨©¯¬©°±«©¨«²©ª«³´¬µ¯«²ª ¶
· ¶

·
· ¸¥¶¹º» ¡¢£¤ ¥ ¦§§¨©¨ª«¬®¨©¯¬©°±«©¨«²©ª«³´¬µ¯«²ª cXKTUTFSLUNTNFYYMFSS\UPTXHNNHTKUMSInK¼e½d¾fh]½¾] ¿XFGKFIIKIFYM[IFTKIUPONXKKTTXFTHYLSMIKNTXHNNHTKFSUYZHTXTXKUTXKPNUPYKÀT\KFPdNUTXFT\UMLFYZKTFZUUI HIKFUTXKTUTFSLUNTNHYLSMIHYZTXHNNHTK]¿TXHNUMSITUnKF[[PUGKI[SKFNKSKTRKOYUFYI¿HSSM[IFTKUMPNKPGHLKN LUYTPFLTUPggÁgi]
ÂÃÄÅÂÆÇÈÉÊËÇÌ ÆÃ
ÌËÇÍÅÎÏÐÈÑÎÍÌÃÈÍÊÆÃÎÃÏÇÌ
ÒÓÔÕÒÖ×ØÙÚÛÜÝÝÕÞßßàÓÛÒÚÜáâÓÞãäÚÜá åÕÛÙÚ×
æçèéêëéëìíëíîïð×äèéñ òóóôÕ×ãõÓÞÓßÙáÙÞ×öÙÛÔÕÚÙÝ ÷øùú

÷
æíééê îéìëé
äÓÚáÝÝÓÙ×ãäÚÜá

15 !- 20
ATTACHMENT 4
Proposed Amendment
15 - 21

AMENDMENT
TO

AGREEMENT

BETWEEN
ALL CITY MANAGEMENT SERVICES, INC.

AND

CITY OF SOUTH PASADENA
The AGREEMENT by and between All City Management Services, Inc. (“ACMS”), and the City of South Pasadena (“City”), dated July 6, 2016 (“Agreement”), is amended as follows:

The Agreement hereby amends the existing agreement with All City Management Services, Inc. for an increase not-to-exceed $19,570.95 to cover additional expenses in the first year of the third and final two-year extension of the contract.

The total annual amount for the 2022-2023 fiscal year/school year due to All City Management Services, Inc. under this contract is $212,082.33 and is detailed as follows:
2022-2023 School Year (10 Crossing Guards) $192,511.38
Addition of 11th Crossing Guard for 1-year pilot project $19,570.95 Estimated Total for 2022-2023 School Year Crossing
Guards $212,082.33
15 - 22

FOR THE CITY OF SOUTH PASADENA
By: _______________________________
Arminé Chaparyan
City Manager
Date: _____________________________
ATTEST:
__________________________________
Yolanda Chavez
Interim City Clerk Records Specialist
APPROVED AS TO FORM:
__________________________________
Andrew Jared
City Attorney
ALL CITY MANAGEMENT SERVICES, INC.

By: ______________________________
Name
Title
Date: _____________________________
APPROVED AS TO FORM:
__________________________________
Andrew L. Jared

CITY ATTORNEY
15 - 23
16 16 - 1
City Council
Agenda Report
DATE: September 7, 2022
FROM: Armine Chaparyan, City Manager fl-c.,
ITEM NO.

PREPARED BY: Angelica Frausto-Lupo, Community Development Director --
SUBJECT: Authorize the City Manager to Execute a Second Contract Amendment to the Professional Services Agreement with
Transtech Engineers, Inc., to Extend the Contract Terms for Building and Safety Services Through June 30, 2024
Recommendation
It is recommended that the City Council authorize the City Manager to execute a second contract Amendment to the Professional Services Agreement (PSA) with Transtech Engineers, Inc. , for building and safety services to extend the contract term through June 30, 2024.

Background
On January 20, 2016, the City Council authorized the City Manager to execute a PSA with Transtech Engineers, Inc. to provide the building and safety services to the City for a period of five years. Transtech is responsible for providing building plan check services, performing inspections, issuing permits, and reviewing and drafting amendments to the City's building codes. A first amendment to the contract was executed on January 20, 2021 for a one-year term with the expiration of January 20, 2022. At the time of first amendment, it was expected that the one-year extension would allow the City sufficient time to release a Request for Proposals to update the building and safety services contract. However, due to the staff turnover and workload , the RFP was not released , and services from Transtech continued.

Discussion/ Analysis
Transtech provides building and safety services, and serves as the Building Division of the Community Development Department. The Building Division updates the City's building code and enforces construction standards to safeguard life, health and property construction standards by reviewing building plans for code compliance, issuing permits, and performing construction inspections. Transtech provides the following staffing to the City: building official, plan checker, building inspector, and permit technician. Transtech staff includes certified California Access Specialists (CASp) and certified California Green Building Plans Examiners (CalGreen); and all Transtech personnel assigned to the City are certified by the International Code Council (ICC). A Building and Safety Services Contract Amendment
September 7, 2022

Page 2 of 2 ends

second amendment to the contract is necessary as the first contract amendment expired on January 20, 2022. Further, the contract amendment is needed to pay invoices for services provided from January 2022 to date, as well as to provide necessary building and safety services for the City to continue operations.

Fiscal Impact
The proposed contract amendment would extend the contract term to June 30, 2024 and does not include any modification to the scope of work or budget. The costs of building and safety services provided by Transtech, acting as the City’s Building Division, are fully recovered by plan check and permit fees. No modification to the current budget is necessary.

Attachments:

1. Transtech Engineers, Inc. PSA

2. Transtech 1st Contract Amendment

3. Proposed Transtech 2nd Contract Amendment
16 - 2
ATTACHMENT NO. 1
Transtech Engineers, Inc. PSA
16 - 3
16 - 4

CITY OF SOUTH PASADENA

PROFESSIONAL SERVICES AGREEMENT
WITH
Transtech Engineers, Inc.

THIS AGREEMENT ("Agreement") is made and entered into this~ day of (}tt1WW~, 2016 by and between the CITY OF SOUTH PASADENA, a municipal corporation ("City") and Transtech Engineers, Inc. ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide building and safety services to the City; and B. WHEREAS, Consultant represents that it has that degree of training and experience contemplated within California Government Code, Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" ("Scope of Services") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSUL TANT

1.1. Scope of Services. Consultant shall provide the professional services described in the "Scope of Services" attached hereto and incorporated into this Agreement as Exhibit "A."

1.2. Professional Practices. All professional services to be provided by Consultant pmsuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. It is understood that in the exercise of every aspect of its role, within the scope of work, consultant will be representing the City, and all of its actions, communications, or other work, during its employment, under this Agreement is under the direction of the City. Consultant is familiar with all laws applicable to its performance of services under this Agreement and shall advise City of any changes in any such laws.
{00934873; I} Page 1 of 14 Transtech
Engineers, Inc.
16 - 5

1.3 Familiarity with Work. By execution of this Agreement, Consultant states that:
(1) It has investigated and considered the work to be performed, based on all available information; and
(2) It carefully considered how the work should be performed; and (3) It understands the difficulties and restrictions attending the performance of the work under this Agreement; and
( 4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the scope of services.

1.4. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the standard of care specified above in 1.2. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Evaluations of the work will be done by the City Manager or his designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern, which may include, at City's request, substitution of a Consultant personnel;
(b) Require Consultant to repeat the work at no additional fee until it 1s satisfactory; and/or
( c) Terminate the Agreement as hereinafter set fo1ih.

1.5. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City as set forth in Section 6. 7 below.

1.6. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, {00934873;1}
Engineers, lnc.

Page 2 of 14 ends

16 - 6
medical condition, marital status, sexual gender or sexual orientation, except as pennitted pursuant to Section 12940 of the Government Code. Consultant will take affirmative action to ensure that that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

1.7. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement.

1. 8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for perfo11nance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement.

Consultant's covenant under this Section shall survive the termination of this Agreement.

1.9. Designated Representative. Consultant hereby designates Craig Melicher as the Consultant Representative, and said Representative shall be responsible for job perfo1mance, negotiations, contractual matters, and coordination with the City.

Consultant's services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative.

2.0. COMPENSATION AND BILLING

2.1. (a) Compensation. For perfmming and completing services Pursuant to Exhibit "A" Scope of Services, Consultant shall be compensated as set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B.
(b) Reimbursable Expenses: Reimbursable expenses shall be limited to actual expenditures of Consultant for expenses that are necessary for the proper completion of the services and shall only be payable if specifically authorized in advance by City.

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City approves such additional services in writing prior to Consultant performing the additional services. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation are barred and are unenforceable.
{00934873;1}
Engineers, Inc.

Page 3 of 14 ends

16 - 7

2.3. Method of Billing. Within 10 calendar days following the end of the preceding month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Any additional services approved and perfmmed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

Consultant shall submit invoices to the City at the following address:

David G. Watkins, AICP
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
The invoice submitted pursuant to this paragraph shall show the:
1) Project name/description;
2) Name and hours worked by each person who performed services during the billing period;
3) The title/classification under which they were billed; 4) The hourly rate of pay;
5) Actual out-of-pocket expenses incmTed in the performance of services; and,
6) Other such information as the City may reasonably require.

2.4. Records and Audits. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up to date list of key personnel and telephone numbers for emergency contact after normal business hours. Records of Consultant's services relating to this Agreement and funds received from City shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of five (5) years from the date of performance of said services.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Time is of the essence in the performance of services under this Agreement. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. All services (00934873;1}
Engineers, Inc.

Page 4 of 14 ends

16 - 8
required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall be effective on Jltn~'Zi>, 2016 ("Effective Date") and shall remain in effect for five (5) years, unless earlier terminated as provided in Section 4.2 herein.

4.2. Notice of Termination. Notwithstanding the provision in paragraph 4.1 above, the City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any paJ.t of the work contemplated by this Agreement, with or without cause, in its sole discretion, with thiity (30) days written notice to Consultant.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incw-red and professional services satisfactorily performed up to and including the date of City's written notice of termination unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.

Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. Such payment will be subject to City's receipt of a close-out billing. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, and to other documents pertaining to the services contemplated.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City.

Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE
5 .1 Consultant shall procure and maintain at all times dw-ing the term of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 00 01 11 85 or 88 executed by Consultant's insurer and in a form approved by the City Attorney.

6.0. GENERAL PROVISIONS

6.1 . Entire Agreement. This Agreement, together with Exhibits "A", "B", and "C" supersede any and all other agreements, either oral or in writing, between the pal.ties with respect to the subject matter herein. This Agreement constitutes the entire Agreement between the parties with respect to any matter referenced herein. This (00934873; I}
Engineers, Inc.

Page 5 of 14 ends

16 - 9
Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement; statement or promise not contained in this Agreement shall be valid and binding.

6.2. Representatives. For the purposes of this Agreement, the City shall be represented by the City Manager ("City Representative"), or such other person designated in writing by the City Manager. For the purposes of this Agreement, Consultant shall be represented by Craig Melicher or such other person designated in writing by him and accepted by the City Representative. Consultant shall perform the Work described herein under the direction of the City Representative, who will approve the work plan specified herein, if required, prior to Consultant commencing the Work.

The City Representative shall have the authority and responsibility to perform the following tasks:
(a) Provide interpretation of the scope and specifications for the work to be performed;
(b) Monitor performance of the Work to ensure compliance with the Agreement; ( c) Inspect performance against the Scope of Services, and report compliance and/or deficiencies;
( d) Obtain and review Monthly Statements;
( e) Seek substitution of personnel and suspend work in accordance with other provisions of this Agreement;
(f) Issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement; and
(g) Work directly with the Consultant in the performance of this Agreement.

Consultant's Representative shall be its agent in all consultations with City during the term of this Agreement. Consultant's Representative shall attend and assist in all coordination meetings called by City.

6.3. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delive1y if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
{00934873;1}
Engineers, Inc.

Page 6 of 14 ends

16 - 10
Consultant shall notify City of changes in its address. The failure to do so, if such failure prevents City from locating Consultant, shall be deemed a waiver by Consultant of the right subsequently to enforce those provisions of this Agreement that require consultation or approval of Consultant. Notwithstanding this provision, City shall make every reasonable effort to locate Consultant when matters arise relating to Consultant's rights.

All communications in connection with this Agreement, sent through the U. S.

Mail, must be addressed as follows:

IF TO CONSULTANT:

Craig Melicher, PE, CBO
Transtech Engineers, Inc.
13367 Benson Avenue
Chino, CA 91 710
IFTO CITY:

David G. Watkins, AICP
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030

6.4. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incuITed by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.5. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body oflaws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California.

6.6. Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of its interest in this Agreement or subcontract any services to be performed without amending this Agreement and/or receiving the prior written consent of City. Any attempted unauthorized assignment, transfer, subletting or encumbrance shall be void and shall constitute a.breach of this Agreement and cause for termination of this Agreement.

6.7. Indemnification and Hold Harmless. To the fullest extent permitted by law, the Consultant hereby agrees as follows:
.1 With regard to any acts or om1ss10ns of the Consultant in connection with this Agreement which do not comprise professional services, Consultant (00934873;1)
Engineers, Inc.

Page 7 of 14 ends

16 - 11
agrees to, indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, and employees ("City Indemnitees") at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City Indemnitees arising out of the perfo1mance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement.

Upon the request of the City, the defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit alleges or asserts as its basis the negligence, enors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City Indemnitees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect. .2 With regard to the professional services performed and to be performed hereunder by or through the Consultant, Consultant agrees to indemnify and hold the City Indemnitees harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the proportionate extent that they are caused by the negligence, recklessness, or willful misconduct of Consultant, its employees, and/or authorized subcontractors. The Consultant shall not have an upfront duty to defend the City Indemnitees for such claims but shall reimburse reasonable defense fees and costs to the extent a claim is determined to have been caused by the negligence, recklessness, or willful misconduct of Consultant, or as the parties otherwise agree in settlement .
. 3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant's failure to pay City promptly any indemnification arising under this Section 6.7 and related to Consultant's failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws .
.4 The obligations of Consultant under this Section 6.7 will not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers .
. 5 Consultant agrees to obtain executed indemnity agreements with prov1s10ns identical to those set forth here in this Section 6. 7 from each and every { 00934873; 1}
Engineers, Inc.

Page 8 of 14 ends

16 - 12
subcontractor or any other person or entity retained by Consultant to assist in the performance of this Agreement.
.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

6.8. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.9 Benefits. Consultant will not be eligible for any paid benefits for federal, social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, California Public Employees Retirement System ("PERS") or fringe benefits offered by the City.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
{ 00934873; I }
Engineers, Inc.

Page 9 of 14 ends

16 - 13
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes fumished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City, without restriction or limitation upon its use or dissemination by City; no such written products shall be the subject of a copyright application by Consultant. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.13 . Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualifies as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Release of Info1mation. Consultant shall not make public information releases or otherwise publish information obtained or produced by it as a result of, or in connection with, the performance of services under this Agreement without the prior written authorization from the City Representative.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of {00934873; I}
Engineers, Inc.

Page 10 of 14 ends

16 - 14
California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Economic Interest Statement. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict oflnterest Code and is therefore required to file an Economic Interest Statement (Fonn 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work.

6.17. Political Activity/Lobbying Certification. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement.

6.18. Licenses, Permits, and Fees. Consultant shall obtain a City of South Pasadena Business License and any and all other permits and licenses required for the services to be performed under this Agreement.

6.19. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.20. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
( 00934873; I}
Engineers, Inc.

Page 11 of 14 ends

16 - 15

6.21. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.24. Amendments. Only a ·writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto wmTant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are fomially bound to the provisions of this Agreement.
{00934873;1}
Engineers., Inc.

Page 12 of 14 ends

16 - 16

6.29. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Celiification, Fo1m W 9, as issued by the Internal Revenue Service.

6.30. Applicable Laws, Codes, and Regulations. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services.

6.31. Change in Name, Ownership or Control. Consultant shall notify the City Representative, in writing, of any change in name, ownership or control of Consultant.

Change of ownership or control of Consultant may require an amendment to the Agreement.

6.32. Covenants and Conditions. Each term and each provision of this Agreement to be performed by Consultant shall be constrned to be both a covenant and a condition.

6.33. Use of City's Name. Consultant shall not publish or use any adve1tising, sales promotion, or publicity in matters relating to services, equipment, products, repmts, and material furnished by Consultant in which City's name is used, or its identity implied without the City Representative's prior written approval.

6.34. Force Majeure. The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected perfo1mance was due.

IN WITNESS WHEREOF, the paliies hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
( 00934873; I }
Engineers, Inc.
[SIGNATURES ON FOLLOWING PAGE]

Page 13 of 14 ends

16 - 17
Dated: __ \ _~ _~_G_-_J-_ O_l lp~
Dated: ----------
APPROVED AS TO FORM:
{00934873; I}
Engineers, Inc.

Page 14 of 14 ends

THE CITY OF SOUTH PASADENA
By: ~ --0 '---
Sergio Gonzalez, City Manager
TRANSTECH ENGINEERS, INC.

Federal ID No. 9..S~ - '13/ Y ?'/ ~
Transtech
16 - 18
EXHIBIT "A"

SCOPE OF SERVICES
This Agreement is made effective as of XXXX, by and between the City of South Pasadena ("Client") of 1414 Mission Street, South Pasadena, CA 91030, and Transtech Engineers, Inc. ("Consultant") of 13367 Benson Avenue, Chino, CA 91710.

1. DESCRIPTION OF SERVICES. The Consultant will provide to Client the following services (collectively, the "Services":

Review building and development plans for conformance with the California Building, Electrical, Plumbing and Mechanical Codes, South Pasadena Municipal Code and rules and regulations, and other requirements as set by city departments, and arranging for reviews by other responsible agencies, as appropriate. First plan check for new construction will be completed within two weeks after submittal; subsequent checks or revisions to approved plans will be completed within one week after re-submittal or submittal.

The hours for issuing building permits will be consistent with the hours of the Counter Technician/Building Clerk. However, the Director of Planning & Building has the prerogative to adjust the hours as needed to provide responsive service to the public.

Provide field inspections during the course of construction, pursuant to applicable codes, rules and regulations. Currently, inspections are provided the next business day following a request made by 4:30 p.m. Building inspections shall enforce all violations of the above referenced codes, rules, and regulations, including substandard conditions. Other violations observed in the field shall be immediately reported to the Director of Planning and Building or other appropriate city departments. The Building Division shall also coordinate with the Community Improvement Coordinator, the Public Works Department and the Fire Department as needed for inspections and reports of code violations.

Attend meetings with City staff, City officials, contractors, and the general public, as required.

Maintain all Building and Safety records and files at City Hall or at such locations as approved by the Director of Planning and Building. This includes digitizing and electronically managing all permit records to allow convenient viewing through the City's Laserfiche document management system. This also includes preparation of large format plans for offsite scanning by another vendor. All records, documents, studies, and computer programs and files, etc. are the prope1ty of the City.

Calculate and identify all necessary fees for building permits, plan check and other related services for collection by the City.
16 - 19
Provide periodic technical training to keep Consultant's staff up-to-date on the latest codes and building techniques. Provide to, and receive from, the Community Improvement Coordinator appropriate training to coordinate the code enforcement functions and the contractor. Training will include the latest Green Building techniques to assist staff with providing guidance to department clients on incorporating environmentally prudent methods for constmction and use of materials. Training will include construction-related accessibility standards for persons with disabilities. Consultant will attend annual NPDES training provided by the Public Works Department, as required.

Answer questions, which may or may not be directly related to an active permit or fee collection.

Questions may be generated from the public at the counter, over the telephone, or by email during designated hours. Consultant recognizes that the City puts a premium on responsive, timely and accurate provision of information to the public. Consultant will work closely with Planning, Public Works and Fire to ensure seamless and timely information to all clients.

Conduct investigations as directed by the City, including field and office research, including any follow-up work, such as preparation of letters and documents. These investigations may also include inspections, research, code enforcement, etc. which are not billable to a pe1mit.

Support the City in the event that the Emergency Operations Center is activated in response to a disaster. The cost of this support is not included in Exhibit B of this Contract and will be billed separately consistent with Consultant's standard fees, and in coordination with the procedures of the Emergency Operations Center.

Draft and process all amendments or changes to the State Building, Electrical, Mechanical and Plumbing Codes, as required by state law. The cost of this support is not included in Exhibit B of this Contract and will be billed separately per the Building Official rate, subject to the prior approval of the Director of Planning and Building. Consultant will provide Client with a timely estimated budget for Building Code maintenance and update for the appropriate Fiscal Year budget.
16 - 20
EXHIBIT "B"

SCHEDULE OF COMPENSATION
Task Team Members Hours/Week Rate
Plan Check Varies per workload Varies pre workload 65% of plan check fees collected by the City
On-Site Staff for over the Dennis Tarango, CBO 6-16 hours per week $79.75 counter plan check (1.5 Jeffrey Kao, PE
hours/day, 4 days/week), Craig Melicber, PE, CBO
plus Principal Building Ayla Jefferson, CBO
Official and Supporting
Building Official time as
requested, with an
average of 16 hours
maximum per week
depending on the work
load and the City's
request
Building Inspector Consultant personnel* 40 hours/week $59.75 Counter Service/Permit 40 hours/week $29.75
Technician Consultant personnel*
* All personnel carrying out the functions of Building Inspector and Counter Service Permit Technician are employees of Consultant and are supervised and directed by Consultant Principal Building Official and Supporting Building Official.

Hourly rates are automatically adjusted annually on July 1st of each year by the percentage change in the Los Angeles-Riverside-Orange County Consumer Price Index-All Urban Consumers ("CPI-U") for the preceding twelve month period as calculated by the U.S.

Department of Labor Bureau of Labor Bureau of Labor Statistics. 16 - 21
EXHIBIT "C"

INSURANCE REQUIREMENTS
Additional Insured Status: The Consultant shall obtain, maintain, and keep in full force throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or prope1ty (both real and personal) caused by any aspect of the Consultant's work or operations in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 3 7 forms if later revisions used).

Primary Coverage: For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

Professional Liability Insurance
General Liability:
a.
b.

C.
d.
e.
f.

General Aggregate
Products Comp/Op Aggregate
Personal & Advertising Injury
Each Occunence
Fire Damage (any one fire)
Medical Expense (any one person)
Workers' Compensation:
a.
b.
c.
d.

Workers' Compensation
EL Each Accident
EL Disease - Policy Limit
EL Disease - Each Employee
Automobile Liability
$1 ,000,000/$2,000,000
$2,000,000
$2,000,000
$1,000,000
$1 ,000,000
$ 50,000
$ 5,000
Statutory Limits
$1,000,000
$1,000,000
$1 ,000,000
a. Any vehicle, combined single limit $1,000,000
16 - 22
Notice of Cancellation: Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage.

Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such ce1iificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant.

Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers: Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better.

Acceptance of insurance from a carrier with a rating lower than A-:VII is subject to approval by City 's Risk Manager. Consultant shall immediately advise City of any litigation that may affect these insurance policies.

Claims Made Policies:

If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage: Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves 16 - 23
the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances: Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Nothing in this section shall construed to as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

ATTACHMENT NO. 2
Transtech 1st Contract Amendment
16 - 24

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR CONSULTANT SERVICES (City of South Pasadena / Transtech Engineers, Inc.)
THIS AMENDEMENT (“Amendment”) is made and entered into on the 21st of January 2021, by and between the City of South Pasadena, a California municipal corporation (“City”), and Transtech Engineers, Inc., a California corporation (“Consultant”) (collectively, “parties”).

RECITALS
WHEREAS, on January 20, 2016, the City and Consultant entered into an Agreement for the provision of building and safety services to the City; and WHEREAS, the parties desire to extend the term of the Agreement.

NOW THEREFORE, THE CITY AND CONSULTANT AGREE AS FOLLOWS:

1. Paragraph 3.4 “Termination Date” is amended to read: “Termination Date” means January 20, 2022.

2. The name “David Watkins, AICP” wherever it appears throughout the Agreement, is replaced with “Joanna Hankamer.”

3. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “City” “Consultant”
City of South Pasadena Transtech Engineers, Inc.

By:__________________________ By:_______________________________ Sean Joyce, Interim City Manager Ayla Jefferson, Principal Building Official Date:______________________ Date:_________________________ Attest:

By
Date:_______________________
Approved as to form:

By__________________________________
Teresa L. Highsmith, City Attorney
Date:_______________________
stech Engineers, Inc.
______________________
la Jefferson Principal Build

DocuSign Envelope ID: 9A280766-1FA7-4B71-B032-AAC34A715466 16 - 25
ATTACHMENT NO. 3
Proposed Transtech 2nd Contract Amendment
16 - 26
263222.1

SECOND AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 7th day of September, 2022 by and between the CITY OF SOUTH PASADENA (“City”) and Transtech Engineers, Inc. (“Consultant”).

RECITALS
WHEREAS, on January 20, 2016, the City Council authorized the City Manager to execute a contract with Transtech Engineers, Inc., to provide building and safety services; WHEREAS, on January 20, 2021, the City Council authorized the City Manager to execute the First Amendment with Transtech Engineers, Inc., to provide building and safety services;
WHEREAS, the Term of the Agreement was through January 20, 2022; WHEREAS, on September 7, 2022, the City Council authorized the City Manager to execute the Second Amendment Transtech Engineers, Inc., to provide building and safety services; and
WHEREAS, the parties desire to extend the term of the Agreement.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.4 “Termination Date” is amended to read: “Termination Date” means June 30, 2024.

2. The name “Joanna Hankamer” wherever it appears throughout the Agreement, is replaced with “Angelica Frausto-Lupo.”

3. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.
16 - 27
263222.1
TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena Transtech Engineers, Inc.

By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title: Principal Building Official
Date:________________________ Date:________________________ Attest:

By:

Yolanda Chavez
Interim City Clerk Records Specialist
Date: ____________________
Approved as to form:

By:

Andrew Jared, City Attorney
Date: ____________________

16 - 28
DATE:

FROM:

City Council
Agenda Report
September 7, 2022
Armine Chaparyan, City Manager
PREPARED BY: Cathy Billings, Library Director
ITEM NO. --
SUBJECT: Review and Approve Bequest to the South Pasadena Library for Capital Improvements to the Children's Wing
Recommendation
It is recommended that the City Council adopt a resolution to:

1. Concur with the action taken by the Library Board of Trustees to accept a conditional bequest to the South Pasadena Library for specified capital improvement to the Children's Wing;

2. Accept bequest, as conditioned, for use of monies for specified capital improvement to the South Pasadena library; and

3. Establish Fund 209- Carlyle Library Bequest Fund with the monies deposited into the new revenue line-item 209-0000-0000-5501-020 for use of the monies consistent with the bequest.

Background
Bert Edward Carlyle, a longtime resident of South Pasadena who died on January 9, 2022, made four conditional bequests to the South Pasadena Library in his will, which was executed in 1990. The will has been admitted to probate in Los Angeles County Superior Court.

The bequests ("Bequest") include the following:

1. The sum of $100,000;

2. Promissory Note and Deed of Trust on unimproved land in Craig County, Oklahoma;

3. The single-family dwelling at 704 Mound Avenue, South Pasadena; and

4. The single-family dwelling at 712 Mound Avenue, South Pasadena.

Mr. Carlyle's Bequest to the Library is conditioned on the Library Board using such for:
• "a capital improvement to the Children's wing of the library Building, in the form of an amphitheater, to be known as the 'Story Room"', and
• The will further requires that, "An appropriate plaque is to be placed in the library acknowledging this gift, which shall indicate only that it is 'from GENEVA."' (collectively, "the Conditions").
17 17 - 1
Bequest to the South Pasadena Library for Capital Improvements to the Children’s Wing September 7, 2022

Page 2 of 3 ends

290181.v1
The monies from the Bequest may only be used for the specific capital improvement described in the Conditions. Monies may not be used for personnel costs, operating costs, or transfer to the City General Fund. The Board of Trustees have considered the Bequest and the Conditions, and agree to such terms of use and acceptance of the Bequest. Following the will and terms of the bequest, if the Library Board or City determines that it cannot use the Bequest or cannot adhere to the Conditions, then pursuant to the terms of the will, the Bequest will be given to the Los Angeles Chapter of the American Lung Association.

The Library Board of Trustees adopted a resolution on August 31, 2022 accepting the conditional bequests.

Analysis
Mr. Carlyle’s will is a lawful disposition of property under Probate Code Section 6102(d), which authorizes gifts to cities.
• The Board of Trustees of a Municipal Library may accept a bequest made to it (Educ. Code sec. 18920);
• Monies acquired by bequest to a library must be apportioned to a fund within the library fund in a manner consistent with the terms of the bequest (Educ. Code sec. 18951);
• Bequests with specified conditions shall be kept in a fund to ensure the preservation of the funds for the intended purpose (Educ. Code sec. 18952); and • The legislative body of a city (City Council) must accept or reject a bequest made to a city (Gov. Code section 37354).

Because the Bequest is made to the Library for capital improvements to City property, both bodies must approve this Bequest. The monies will be kept in a fund established for the construction of a Children’s Wing Amphitheater/Story Room consistent with the Conditions. A Capital Improvement Program (CIP) project will be established prior to engaging in further activity related to use of such monies. The evaluation of design and planning of such facility will be undertaken by the Library Board at a future date.

Fiscal Impact
The actual and total value of the bequest is unknown at this time. After the properties are sold through the probate process, the probate court will finalize the sale and monies will be remitted to the Library for use consistent with the Bequest.

Alternatives Considered

1. Rejecting the bequest was considered by the Library Board of Trustees.

2. Requesting the property be accepted in fee and sale be conducted outside of the probate process.
17 - 2
Bequest to the South Pasadena Library for Capital Improvements to the Children’s Wing September 7, 2022

Page 3 of 3 ends

290181.v1
Environmental Review
This item is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3). The activity of accepting bequest is covered by the common sense exception that CEQA applies only to projects that have potential for causing a significant effect on the environment. The subject matter is procedural in natural and does not authorize a specific development project.

Any construction that would result from the Bequest is required to undergo its own separate environmental review process.

Commission Review and Recommendation
On August 31, 2022 the Library Board of Trustees adopted a resolution accepting the bequest of Bert Edward Carlyle.

Attachment:

1. Resolution of the City Council

2. Resolution of the Library Board of Trustees
17 - 3
ATTACHMENT 1
Resolution of the City Council
17 - 4
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

ACCEPTING THE BEQUEST TO THE SOUTH PASADENA LIBRARY

FROM BERT EDWARD CARLYLE AND CONCURRING WITH THE

ACTION OF THE LIBRARY BOARD OF TRUSTEES
WHEREAS, California Government Code section 37354 requires that the legislative body of a city accept or reject a bequest made to a city; and WHEREAS, California Education Code section 18920 allows the board of library trustees to receive a bequest for the benefit of the library; and WHEREAS, California Education Code section 18951 requires that monies acquired by bequest be apportioned to a fund to be designated the library fund, and California Education Code section 18952 requires that the board shall provide for the safety and preservation of the fund for terms and conditions enumerated in such bequest; and
WHEREAS, long-time South Pasadena resident Bert Edward Carlyle made conditional bequests to the South Pasadena Library in his will presently being processed through the probate proceeding in the Los Angeles County Superior Court (LASC Case No. 22STPB01025); and
WHEREAS, the bequest includes $100,000, a Promissory Note and Deed of Trust for certain land in Craig County, Oklahoma, and real property at 704 Mound Avenue and 712 Mound Avenue, South Pasadena (collectively the “Bequest”) and specifies that the proceeds of such Bequest may only be used for the express purpose of “a capital improvement to the Children’s wing of the library Building, in the form of an amphitheater, to be known as the ‘Story Room’”, and that, “An appropriate plaque is to be placed in the library acknowledging this gift, which shall indicate only that it is ‘from GENEVA’.” (collectively, “the Conditions”); and
WHEREAS, the residents of South Pasadena would benefit greatly from such a capital improvement to the Library building; and
WHEREAS, the Library Board of Trustees adopted a resolution on August 31, 2022, accepting the Bequest and the Conditions associated with it, and that such Bequest be provided by the Court Appointed Executor through the probate proceedings a liquidated amount rather than taking any bequest in fee; and WHEREAS, Mr. Carlyle’s will is a lawful disposition of property under Probate Code Section 6102, which authorizes gifts to cities.
17 - 5
Resolution No

Page 2 of 2 ends

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the Bequest is accepted pursuant to Government Code section 37354, and City Council elects that the Court Appointed Executor liquidate the properties in the Bequest through the probate proceedings to provide a liquidated amount rather than taking any bequest in fee; and
SECTION 2. The Conditions related to the Bequest are acceptable and such monies will be placed in Carlyle Library Bequest Fund 209-0000-0000-5501-020 that is hereby established to ensure the intended purpose of the Conditions of the Bequest to make certain capital improvements to the Children’s Wing; and SECTION 3. The monies placed in Carlyle Library Bequest Fund 209-0000-0000- 5501-020 from the Bequest shall not be used or reallocated for any administrative, programming, or maintenance of the Library, and will not be relocated to the General Fund or other Library fund not associated with the capital improvements contemplated in the Conditions; and
SECTION 4. The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

PASSED, APPROVED AND ADOPTED ON this 7th day of September, 2022.

AYES:

NOES:

ABSENT:

ABSTAINED:

Michael A. Cacciotti, Mayor
ATTEST: APPROVED AS TO FORM:

Yolanda Chavez, CMC
Interim City Clerk Records Specialist
Andrew L. Jared, City Attorney
17 - 6
ATTACHMENT 2
Resolution of the Library Board of Trustees
17 - 7
RESOLUTION NO. 2022-001

A RESOLUTION OF THE LIBRARY BOARD OF TRUSTEES

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

ACCEPTING THE BEQUEST TO THE SOUTH PASADENA

LIBRARY FROM BERT EDWARD CARLYLE
WHEREAS, California Education Code section 18920 allows the board of library trustees to receive a bequest for the benefit of the library; and WHEREAS, California Education Code section 18951 requires that monies acquired by bequest be apportioned to a fund to be designated the library fund, and California Education Code section 18952 requires that the board shall provide for the safety and preservation of the fund for terms and conditions enumerated in such bequest; and
WHEREAS, long-time South Pasadena resident Bert Edward Carlyle made conditional bequests to the South Pasadena Library in his will presently being processed through the probate proceeding in the Los Angeles County Superior Court (LASC Case No. 22STPB01025); and
WHEREAS, the bequest includes $100,000, a Promissory Note and Deed of Trust for certain land in Craig County, Oklahoma, and real property at 704 Mound Avenue and 712 Mound Avenue, South Pasadena (collectively the “Bequest”) and specifies that the proceeds of such Bequest may only be used for the express purpose of “a capital improvement to the Children’s wing of the library Building, in the form of an amphitheater, to be known as the ‘Story Room’”, and that, “An appropriate plaque is to be placed in the library acknowledging this gift, which shall indicate only that it is ‘from GENEVA’.” (collectively, “the Conditions”); and
WHEREAS, the residents of South Pasadena would benefit greatly from such a capital improvement to the Library building; and WHEREAS, the Library Board of Trustees wish to accept the Bequest and the Conditions associated with it; and
WHEREAS, Mr. Carlyle’s will is a lawful disposition of property under Probate Code Section 6102, which authorizes gifts to cities. 17 - 8
Kenny Gross, F.J. Pratt, Dean Serwin, Bianca Richards
Annie Chang Long
None
None
17 - 9
Bequest from Carlyle
Reso. No. 2022~001 Page2

NOW, THEREFORE, THE LIBRARY BOARD OF TRUSTEES OF THE
CITY Of SOUTH PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the Bequest is accepted by the Library Board of Trustees pursuant to California Education Code section 18920; and SECTION 2. That the Library Board of Trustees request that the City Council direct staff to establish a fund to receive the monies from the Bequest to ensure the preservation of the funds for the intended purpose of making certain capital improvements to the Children's Wing.

SECTION 3. That the funds be used only for the terms and conditions enumerated in such bequest and that when the time comes to construct an addition to the Children's Wing that the funds be utilized consistent with the Conditions.

PASSED, APPROVED AND ADOPTED ON this 31 st day of August, 2022.

AYES:

NOES:

ABSENT:

ABSTAIN:

Dean Serwin, President
ATTEST:

Annie Chang Long, Secretary
18 18 - 1
DATE:

FROM:

City Council
Agenda Report
September 7, 2022
Armine Chaparyan, City Manager /:¥.--
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO.

SUBJECT: Direction Regarding the Viability of Constructing a Float Barn on City-Owned Property by the South Pasadena Tournament of Roses
Recommendation
It is recommended that the City Council provide direction regarding the viability of constructing a float barn on city-owned property by the South Pasadena Tournament of Roses (SPTOR).

Background
South Pasadena has had a Rose Float in the Tournament of Roses Parade for over 100 years. The 15-member South Pasadena Tournament of Roses (SPTOR) Committee leads the all-volunteer effort for the oldest self-built float of the Rose Parade. For several years, SPTOR built the float on private property located at the corner of El Centro and Brent Avenue off of Fair Oaks, which was owned by Wells Fargo. Wells Fargo was generous in allowing SPTOR the use of the site for several years, but asked SPTOR to find an alternative site beginning in 2005.

The SPTOR approached the City of South Pasadena in 2005 to assist in locating an alternative site to build the float. SPTOR began to look at different sites throughout the city and came up with two locations (1) Arroyo Park area and (2) War Memorial Building parking lot north of the building. The Arroyo Park area was considered as a potential site, but the curvy road and uphill grades create logistic issues for driving tests and delivery to the parade site. The float is very heavy, and has limited maneuverability and uphill power for this use. The parking area behind the War Memorial was also considered, but caused impacts on the use of the facility with catering entry, lighting to the building, ongoing users, and elimination of 17 parking spaces. A third alternative location at the War Memorial Building parking, south side of the Oaklawn Bridge is now being considered. The site provides access to the rear of the building, nine parking spaces are impacted, and does not interfere with current users or lighting in the building.

Direction Regarding the Viability of Constructing a Float Barn on City-Owned Property by the South Pasadena Tournament of Roses
September 7, 2022

Page 2 of 3 ends

These locations were reviewed by the former Parks and Recreation Commission in December 2005 and April 2006. The Commission asked for community input and noise studies for the float site. Community outreach sessions were held, and notices were sent out to residents and businesses in the area to notify them of the possibility of the site. All agreed-upon tasks were completed such as a noise study and community outreach and on May 3, 2006, the City Council approved a request by SPTOR to use the southernmost parking lot and surrounding grass area at the War Memorial Building.

Since April 2006, the War Memorial/Oaklawn Park has been the float site where SPTOR has built many award-winning floats. The use has not impacted the facility’s use or parking. SPTOR has worked with the surrounding residents to keep them aware of events and activities throughout the float building season.

SPTOR approached the City with the idea to build an actual float barn to store and protect the float during the build and secure all tools and materials year-round. At its November 21, 2013, Cultural Heritage Commission (CHC) meeting a discussion took place on this matter. SPTOR presented the float barn renderings of the proposed float barn at the War Memorial/Oaklawn Park site. CHC raised concerns with the project regarding the use of existing parkland, placement of the new building, impacts on the character of the War Memorial Building, and the open space relationship between Oaklawn Bridge and the War Memorial Building. The proposed structure lacked consistency with the design guidelines and historic preservation principles.

After meeting with CHC, SPTOR decided to have the Isabel Green Firm develop the idea for the float barn and restoration of Oaklawn Park. The renderings were completed and a meeting with former City Manager Sergio Gonzalez was conducted to present the renderings in late 2016 or early 2017. Soon after the meeting with City Manager Gonzalez’s departure, the project was brought to new City Management. City Manager Chaparyan met with the SPTOR and so staff is seeking the City Council’s direction.

Analysis
The staff has worked with SPTOR to locate potential City-owned sites other than the War Memorial / Oaklawn Park. The locations that were discussed were Arroyo Park, theater property on El Centro, and a few vacant Caltrans properties. The Arroyo Park continues to be a location that is not conducive to driving a float up a steep hill. The theater property on El Centro is in the heart of the downtown retail area which would best serve economic development in the area. The vacant Caltrans properties are not large enough lots for a barn and are mostly in neighborhoods causing traffic and noise problems. The War Memorial Building / Oaklawn Park is the most suitable for the float barn. It is not in the middle of a neighborhood, they are currently established at the location which has ample parking for volunteers.

SPTOR would like to survey the property to see if it is a viable site to build a structure and able to withstand the weight of the float. A primary title report is needed to start the 18 - 2
Direction Regarding the Viability of Constructing a Float Barn on City-Owned Property by the South Pasadena Tournament of Roses
September 7, 2022

Page 3 of 3 ends

process of a survey. SPTOR is willing to pay the cost of the primary title report and survey.

Fiscal Impact
There are no funds allocated for the project in the current budget. The cost incurred for the purchase of the primary title report will be covered by SPTOR along with all costs included in a property survey.

Alternative Considerations

1. Continue to utilize the existing southern portion of the parking lot.

2. Locate a privately-owned property to lease or rent.

Commission Review and Recommendation
This matter was reviewed by a former Parks and Recreation Commission in December 2005 and April 2006. The Commission was generally in support of the idea as long as the surrounding residents were notified of the proposal and able to provide input. The Commission was concerned with the traffic and parking impacts in the area as well as possible jaywalkers on Fair Oaks. The matter was reviewed by the Cultural Heritage Commission in November 2013, and the Commission had concerns with the use of existing parkland, placement of the proposed building, and impacts on the character of the War Memorial and Oaklawn Bridge.
18 - 3
DATE:

FROM:

PREPARED BY:

SUBJECT:

City Council
Agenda Report
September 7, 2022
Armine Chaparyan, City Manager _,k.

Ken Louie, Interim Deputy City Manager - Finance
Esteban Alvarez, Management Analyst
Stephanie Pinto, Management Analyst
Review of Finance Policies and Procedures
Recommendation
It is recommended that the City Council:

ITEM NO.
1) Review final draft of Finance Policies and Procedures; and 2) Authorize staff to prepare ordinance to address new purchasing limits.

Background
The City of South Pasadena has perennially received audit findings with regards to the lack of financial policies and procedures. Earlier in the fiscal year, the City, through the approval of the Finance Commission and City Council, secured the services of Management Partners to perform an independent analysis of the Finance Department's workflow/activity and provide recommended/updated policies for the following processes: General Accounting, Payroll, Accounts Receivable, Accounts Payable, Purchasing and Water Billing. These policies either do not currently exist or have not been updated since 1987.

Discussion/Analysis
Over the past few months, Management Partners has held a multitude of meetings with staff to go over the current workflow/activity and ascertain what the most appropriate policies and procedures should be given the City's logistics and staffing. Management Partners then finalized their recommendations and, in conjunction with staff, presented them to the Finance Commission at the April 28, 2022 meeting. The Commission had a favorable response to the new proposed policies but recommended only slight increases to the purchasing parameters.

The City Council received a full presentation by Management Partners at the regularly scheduled City Council meeting of June 1, 2022. At that meeting, the City Council was presented with both the recommendations from Management Partners and the Finance Commission. The City Council voiced their support of the Finance Commission's lower threshold increases and requested that some additional wording and modifications be made to the policy. Staff and Management Partners have incorporated those requested changes and have included them in the attached redlined document. 19 19 - 1
-I
Finance Policies and Procedures
September 7, 2022

Page 2 of 6 ends

The recommended policies in their entirety are attached to this report. Below is a list of the goals and highlights of each policy:

General Accounting – New
The policy highlights the practice of complying with the Generally Accepted Accounting Principles (GAAP) established by the Government Accounting Standard Boards (GASB). The policy emphasizes the setup of the chart of accounts, maintaining the accounting software, preparation and review of journal entries, financial reporting, bank reconciliation, budget adjustment, and closing procedures.

Payroll - New
This is a new policy which details functions between Human Resources and Payroll and ensures segregation of duties between the two departments. The policy details the onboarding and payroll processes as well as the termination process and touches upon all the functions of the payroll procedures and identifies positions responsible for these functions. The policy also ensures that the processes are in line with state and federal regulations.

Accounts Receivable - New
The objective of this policy is to ensure accountability of all city funds being received from various outlets. For example, the city receives funds via check, cash, credit card and ACH/Wire transfers. This section also details the process for cash handing procedures and controls.

Accounts Payable - New
The objective of this policy is to establish set practices and guidelines for Accounts Payable. This policy covers such areas as new vendor setup, purchase orders, invoice processing, purchasing policy compliance, void and stop payments, and ACH payments.

Purchasing – Update/Last Revision 1997 and 2001
The purchasing policy was drafted in order to establish efficient procedures for the purchase of goods and services, exercise positive control over purchases, clearly define authority for the purchasing function, and assure the quality of purchases. This policy also makes a revision to the current purchasing thresholds that were established in 1997 (Ordinance No. 2048), revised in 2001 (Ordinance No. 2096), and amended to establish regulations for public contracts in 2016 (Ordinance No. 2299). The proposed purchasing threshold revision seeks to bring the City of South Pasadena in line with other local cities and agencies of our size and stature. Note that Ordinance 2096 is the last change or statement of purchasing limits/parameters.

Water Billing - New
This section establishes best practices for billing and collection procedures for water and sewer utility billing. Giving staff and contracted services clarity on standard operations. All billing rates are still subject to resolutions approved by the City Council. 19 - 2
Finance Policies and Procedures
September 7, 2022

Page 3 of 6 ends

Current Competitive Bidding and Contract Award Thresholds Purchase Category Purchasing Thresholds Solicitation Method Award Authority Goods and/or General
Services
Up to $500 Quotes Optional Dept. Director
$500 to $10,000 3 Written Quotes/PO Dept. Director
$10,000 to $25,000 3 Written Quotes/PO Purchasing Agent Greater than $25,000 Formal Contract
Authorized by
Council/PO/Sealed Bid
City Council
Approval
Professional Services
Up to $25,000 Exempt from Bidding,
Quotes Encouraged
City Manager
Greater than $25,000 Exempt from Bidding,
Quotes Encouraged
City Council
Public Works Projects Up to $25,000 CUPCCAA, Public
Contract Code sections
22000 et seq.

City Manager
Greater than $25,000 City Council
Proposed Competitive Bidding and Contract Award Thresholds Purchase Category Revised Thresholds Solicitation Method Award Authority Goods and/or General
Services
Up to $2,500 Quotes Optional Dept. Director
$2,501 to $25,000 3 Written Quotes/PO Dept. Director
$25,001 to $50,000 3 Written Quotes/PO Purchasing Agent Greater than $50,000 Formal Contract
Authorized by Council
Sealed Bid/PO
City Council
Approval
Professional Services
Up to $50,000 Exempt from Bidding,
Quotes Encouraged
City Manager
Greater than $50,000 Exempt from Bidding,
Quotes Encouraged
City Council
Public Works Projects Up to $50,000 CUPCCAA, Public
Contract Code sections
22000 et seq.

City Manager
Greater than $50,000 City Council
19 - 3
Finance Policies and Procedures
September 7, 2022

Page 4 of 6 ends

South Pasadena City CouncilSeptember 7, 2022

South Pasadena City Council
September 7, 2022