City of South Pasadena Page 1
CALL TO ORDER: Mayor
ROLL CALL: Evelyn G. Zneimer
Jack Donovan
Jon Primuth
Michael Cacciotti
Janet Braun
PLEDGE OF ALLEGIANCE: Evelyn G. Zneimer
CITY OF SOUTH PASADENA
CITY COUNCIL
A G E N D A
REGULAR MEETING
WEDNESDAY, DECEMBER 21, 2022, AT 7:00 P.M.
AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.
NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.
The Meeting will be available:
• In Person Hybrid – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website -
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
To maximize public safety while still maintaining transparency and public access, members of the public may observe the meeting via Zoom in one of the three methods below:
1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or
2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or
3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above.
Regular Meeting Agenda December 21, 2022
PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. You may participate by one of the following options:
Option 1:
Participate in-person at the City Council Chambers located at 1424 Mission Street, South Pasadena, CA 91030.
Option 2:
Participate via Zoom.
Public comment speakers are able to speak by going to the Zoom webinar controls and clicking on the “Raise Hand” icon. The Meeting Host will be notified that a hand has been raised and speakers will have their microphone un-muted by the Host during the appropriate Public Comment period.
Option 3:
Email public comment to [email protected].
Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.
PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.
Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
Staff may be asked to follow up on such items.
CLOSED SESSION ANNOUNCEMENTS
1. CLOSED SESSION ANNOUNCEMENTS
PUBLIC COMMENT
2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.
3. DEPARTMENT HIGHLIGHT VIDEO: COMMUNITY DEVELOPMENT DEPARTMENT
PRESENTATIONS
Regular Meeting Agenda December 21, 2022
COMMUNICATIONS
4. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.
5. CITY MANAGER COMMUNICATIONS
6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA
CONSENT CALENDAR
OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.
7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $11,100.00; GENERAL CITY WARRANTS IN THE AMOUNT OF $520,076.79; VOIDS IN THE AMOUNT OF ($8,250.00); ONLINE PAYMENTS IN THE AMOUNT OF $114,007.74; PAYROLL IN THE AMOUNT OF $1,789,927.53
Recommendation
It is recommended that the City Council approve the Warrants as presented.
8. MONTHLY INVESTMENT REPORT FOR OCTOBER 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for October 2022.
9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CHAWKINS COMMUNICATIONS, INC. TO PROVIDE ELECTRIFICATION PROJECT AND STAKEHOLDER COORDINATION SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $53,625 Recommendation
It is recommended that the City Council:
1. Authorize the City Manager to enter into a Professional Services Agreement with Chawkins Communications, Inc. to assist the City in coordinating multiple projects and stakeholders related to electrification in the amount of $53,625, including $48,750 for the proposed work, and $4,875 (10%) as a contingency; and
2. Authorize the City Manager to execute all related documents on behalf of the City.
10. APPROVAL OF A SECOND AMENDMENT TO THE ARROYO SECO RACQUET CLUB LEASE AGREEMENT WITH I-TENNIS, INC.
Recommendation
It is recommended that the City Council approve a second amendment to the Arroyo Seco Racquet Club Lease Agreement with I-Tennis, Inc.
Regular Meeting Agenda December 21, 2022
11. ACCEPTANCE OF TWO DONATIONS TO THE LIBRARY FROM THE FRIENDS OF THE SOUTH PASADENA PUBLIC LIBRARY, INC. AND SOUTH PASADENA BEAUTIFUL, TOTALING $7,506.26
Recommendation
It is recommended that the City Council accept two donations to the Library, totaling $7,506.26, to be used for the purpose of replacing the patio furniture on the Oxley Street side of the Library:
1. $5,506.26 from the Friends of the South Pasadena Public Library, Inc.
2. $2,000.00 from South Pasadena Beautiful.
12. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC. TO DEVELOP SEWER CONSENT JUDGMENT RELATED REPORTS TO BE
SUBMITTED TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD Recommendation
It is recommended that the City Council:
1. Authorize the City Manager to enter into a Professional Services Agreement with Carollo Engineers, Inc. to assist the City in submitting required reports to the Los Angeles Regional Water Quality Control Board Enforcement Unit to comply with an existing Consent Judgment.
The Professional Services Agreement is in the amount of Sixty-Six Thousand Dollars ($66,000), including $59,968 for the proposed work, and $6,032 (approximately 10%) as a contingency;
2. Authorize an appropriation of $66,000 from the Sewer Reserves Fund 210 to Public Works Sewer Maintenance Professional Services Expenditure Account No. 210-6010-6501-8170- 000 for this work; and
3. Authorize the City Manager to execute all related documents on behalf of the City.
13. 2022 URBAN COMMUNITY DROUGHT RELIEF GRANT PROGRAM RESOLUTION
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AUTHORIZING THE GRANT APPLICATION,
ACCEPTANCE, AND EXECUTION FOR THE CITY OF SOUTH
PASADENA DROUGHT RESILIENCY PROJECTS
Recommendation
It is recommended that the City Council:
1. Adopt a resolution authoring the grant application, acceptance, and execution for the City of South Pasadena Drought Resiliency Projects;
2. Authorize the City Manager, or her designee to prepare and file an application for funding with the Department of Water Resources 2022 Urban Community Drought Relief Grant Program;
3. Execute the funding agreement with the Department of Water Resources and any amendments thereto, and submit any required documents, invoices, and reports required to obtain grant funding.
14. AUTHORIZE A THIRD CONTRACT AMENDMENT FOR INTERIM LANDSCAPING SERVICES WITH LANDCARE THROUGH MARCH 31, 2023 FOR A MONTHLY MAXIMUM AMOUNT OF $37,357.96
Recommendation
It is recommended that the City Council authorize the City Manager to execute a contract amendment for interim landscaping services with LandCare, for a total monthly amount not to exceed $37,357.96.
Regular Meeting Agenda December 21, 2022
15. PRESENTATION OF A CITYWIDE OPERATIONAL STATUS
Recommendation
It is recommended that the City Council receive a monthly Citywide operational status update .
PUBLIC COMMENT – CONTINUED
16. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.
CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)
2. Abbas v. City of South Pasadena (LASC Case No. 22STCV19084)
3. Los Angeles Sunshine Coalition v. City of South Pasadena (LASC Case No. 22STCP04228)
4. Travelers Property Casualty Insurance Company v. City of South Pasadena (LASC Case No. 22STCV22759)
5. Smith v. City of South Pasadena (LASC Case No.19BBCV00118) B. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1
ADJOURNMENT
FOR YOUR INFORMATION
FUTURE CITY COUNCIL MEETINGS
INFORMATION REPORTS
PUBLIC COMMENT – CLOSED SESSION
Public Comment on Closed Session Agenda Items only will be taken. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting.
January 4, 2023 Cancelled Due to the Winter Holiday Closure January 18, 2023 Regular City Council Meeting 7:00 p.m.
February 1, 2023 Regular City Council Meeting 7:00 p.m.
Regular Meeting Agenda December 21, 2022
PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2022
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm
AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.
ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).
CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on December 21, 2022, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 12/15/2022 /S/
Date Desiree Jimenez, CMC, Chief City Clerk
DATE:
FROM:
PREPARED BY:
City Council
Agenda Report
December 21, 2022
Armine Chaparyan, City Manager -fr{-!
Maida Alcantara, Interim Finance Director
ITEM NO. -----i 7
SUBJECT: Approval of Prepaid Warrants in the Amount of $11,100.00; General City Warrants in the Amount of $520,076.79; Voids in the Amount of ($8,250.00); Online Payments in the Amount of $114,007.74; Payroll in the Amount of $1,789,927.53
Recommendation
It is recommended that the City Council approve the Warrants as presented.
Fiscal Impact
Prepaid Warrants:
Warrant# 315635-315636 $ 11,100.00
ACH $ 0
Voids $ 0
General City Warrants:
Warrant# 315637-315677 $ 310,674.39
ACH $ 209,402.40
Voids $ (8,250.00)
Payroll Period Ending: 11/25/2022 $ 969,612.11
Payroll Period Ending: 12/02/2022 $ 6,087.00
Payroll Period Ending: 12/09/2022 $ 814,228.42
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out- To (Acct# 2413) $ 0
Wire Transfers Out - To (Acct # 1936) $ 0
Online Payments $ 114,007.74
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 2,426,862.06
7 - 1
Approval of Warrants
December 21, 2022
Commission Review and Recommendation
This matter was not reviewed by a Commission.
Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.
Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.
Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.
General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.
Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).
Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.
Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
Attachments:
1. Warrant Summary
2. Prepaid Warrant List
3. General City Warrant List
4. Online Payments
5. Voids
6. Payroll
7 - 2
ATTACHMENT 1
Warrant Summary
7 - 3
City of South Pasadena
Demand/Warrant Register Date 12/21/2022
Recap by fund Fund No.
Prepaid Written
General Fund 101 11,100.00 270,416.55
Insurance Fund 103 - 68,593.67
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 169,999.00
Local Transit Return "C" 207 - 807.64
TEA/Metro 208 - -
Sewer Fund 210 - -
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - -
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - -
County Park Bond Fund 232 - 480.63
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 - 9,779.30
Water Efficiency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - -
-
Column Totals: 11,100.00 520,076.79
Recap by fund Fund No.
Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 531,176.79
Payroll Period Ending: 11/25/2022 969,612.11
Payroll Period Ending: 12/02/2022 6,087.00
Payroll Period Ending: 12/09/2022 814,228.42
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 114,007.74
Voids - Prepaid -
Voids - General Warrant (8,250.00)
Grand Report Total: 2,426,862.06
Amounts
Michael A. Cacciotti, Mayor
Chief City Clerk
Amounts
Maida Alcantara, Interim Finance Director
7 - 4
ATTACHMENT 2
Prepaid Warrant List
7 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 12/13/2022 - 11:29AM
Check Number Check Date Amount
MVCH3011 - MV Cheng & Associates Inc.
315635 12/01/2022
Inv 09/30/22 B
Line Item Date Line Item Description
12/01/2022 Temporary Staffing Serivces - Senior Accountant 375.00 Inv 09/30/22 B Total 375.00
Inv 10/31/22 B
Line Item Date Line Item Description
12/01/2022 Temporary Staffing Serivces - Senior Acct. & Finance Director 2,475.00 Inv 10/31/22 B Total 2,475.00
315635 Total: 2,850.00
MVCH3011 - MV Cheng & Associates Inc. Total: 2,850.00
PKMK2010 - Peckham & McKenney
315636 12/01/2022
Inv 3
Line Item Date Line Item Description
12/01/2022 Executive Search - Payment Re-Issue of Check # 315298 8,250.00 Inv 3 Total 8,250.00
315636 Total: 8,250.00
PKMK2010 - Peckham & McKenney Total: 8,250.00
Total: 11,100.00
AP-Check Detail (12/13/2022 - 11:29 AM) Page 1
7 - 6
ATTACHMENT 3 General
City Warrant List
7 - 7
Accounts Payable
Check Detail
User: ealvarez
Printed: 12/13/2022 - 5:49PM
Check Number Check Date Amount
AIS0107 - Alliant Insurance Svcs,Inc.
0 12/21/2022
Inv 2150651
Line Item Date Line Item Description
12/02/2022 Special Events Insurance Coverage - Tiger Run 1,156.00 Inv 2150651 Total 1,156.00
0 Total: 1,156.00
AIS0107 - Alliant Insurance Svcs,Inc. Total: 1,156.00
AKDC9265 - AKD Consulting
315638 12/21/2022
Inv CSP 2022-03
Line Item Date Line Item Description
10/24/2022 Seismic and Structrual Evaluation 9,779.30
Inv CSP 2022-03 Total 9,779.30
315638 Total: 9,779.30
AKDC9265 - AKD Consulting Total: 9,779.30
ALDS4011 - Adlerhorst International, LLC
315637 12/21/2022
Inv 108831
Line Item Date Line Item Description
09/20/2022 K9 Supplies and Course Through June 2023 1,217.58 Inv 108831 Total 1,217.58
315637 Total: 1,217.58
ALDS4011 - Adlerhorst International, LLC Total: 1,217.58 ALEMSHNN - Shannon, Alexandra M.
315669 12/21/2022
AP-Check Detail (12/13/2022 - 5:49 PM) Page 1
7 - 8
Check Number Check Date Amount
Inv 127089
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127089 Total 50.00
315669 Total: 50.00
ALEMSHNN - Shannon, Alexandra M. Total: 50.00
AMAZONCP - Amazon Capital Services, Inc.
0 12/21/2022
Inv 11CP-GQJL-XTRQ
Line Item Date Line Item Description
11/21/2022 City Manager Conference Room Supplies 108.60 Inv 11CP-GQJL-XTRQ Total 108.60
Inv 1HRL-JX4R-XRPR
Line Item Date Line Item Description
11/21/2022 Supplies for Management Services. 224.07
Inv 1HRL-JX4R-XRPR Total 224.07
Inv 1HXP-KHJW-GK6D
Line Item Date Line Item Description
11/14/2022 Blu Rays and DVDs for Library Collection 100.34 Inv 1HXP-KHJW-GK6D Total 100.34
Inv 1P39-N47Y-YFRL
Line Item Date Line Item Description
12/05/2022 Employee Engagement Supplies 122.88
Inv 1P39-N47Y-YFRL Total 122.88
0 Total: 555.89
AMAZONCP - Amazon Capital Services, Inc. Total: 555.89
ANNSMRKE - Simon-Rooke, Anna
315671 12/21/2022
Inv 127090
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instructor. 50.00 Inv 127090 Total 50.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 2
7 - 9
Check Number Check Date Amount
315671 Total: 50.00
ANNSMRKE - Simon-Rooke, Anna Total: 50.00
ANTCHAN - Chan, Anthony
315645 12/21/2022
Inv 11/28/2022
Line Item Date
12/01/2022 20.13
Line Item Description
Driver Training For Reserve Officer Chan
Inv 11/28/2022 Total 20.13
315645 Total: 20.13
ANTCHAN - Chan, Anthony Total: 20.13
AT&T5006 - AT&T
315639 12/21/2022
Inv AN130464796
Line Item Date Line Item Description
11/17/2022 AN 130464796 (11/18-12/17/22)U-Verse Internet Grand Reservoir 90.24 Inv AN130464796 Total 90.24
315639 Total: 90.24
AT&T5006 - AT&T Total: 90.24
AT&T5011 - AT&T
315640 12/21/2022
Inv 62644164973570
Line Item Date Line Item Description
11/13/2022 AN 626 441-6497 357 0 (11/13/22-12/12/22) 911 alarms 1,115.60 Inv 62644164973570 Total 1,115.60
315640 Total: 1,115.60
AT&T5011 - AT&T Total: 1,115.60
ATCN9011 - AT&T
315641 12/21/2022
Inv 000019101597
Line Item Date Line Item Description
11/20/2022 AN 9391062308 (10/20/2022 -11/19/2022) City Landlines 16,500.59 AP-Check Detail (12/13/2022 - 5:49 PM) Page 3
7 - 10
Check Number Check Date Amount
Inv 000019101597 Total 16,500.59
Inv 000019101923
Line Item Date Line Item Description
11/20/2022 CALNET 9391081369 (10/20/22-11/19/22) 65.34
Inv 000019101923 Total 65.34
315641 Total: 16,565.93
ATCN9011 - AT&T Total: 16,565.93
BAK0366 - Baker & Taylor Entertainment
0 12/21/2022
Inv H62950960
Line Item Date Line Item Description
11/09/2022 DVDs/CDs 20.63
Inv H62950960 Total 20.63
Inv H62990600
Line Item Date Line Item Description
11/09/2022 DVDs/CDs 105.58
Inv H62990600 Total 105.58
Inv H63000480
Line Item Date Line Item Description
11/09/2022 DVDs/CDs 284.26
Inv H63000480 Total 284.26
Inv H63062000
Line Item Date Line Item Description
11/11/2022 DVDs/CDs 69.41
Inv H63062000 Total 69.41
Inv H63065360
Line Item Date Line Item Description
11/11/2022 DVDs/CDs 72.73
Inv H63065360 Total 72.73
Inv H63095180
Line Item Date Line Item Description
11/15/2022 DVDs/CDs 84.31
Inv H63095180 Total 84.31
AP-Check Detail (12/13/2022 - 5:49 PM) Page 4
7 - 11
Check Number Check Date Amount
Inv H63115330
Line Item Date Line Item Description
11/14/2022 DVDs/CDs 47.79
Inv H63115330 Total 47.79
Inv H63136070
Line Item Date Line Item Description
11/16/2022 DVDs/CDs 66.09
Inv H63136070 Total 66.09
Inv H63158560
Line Item Date Line Item Description
11/16/2022 DVDs/CDs 38.72
Inv H63158560 Total 38.72
Inv T24157290
Line Item Date Line Item Description
11/01/2022 DVDs/CDs 12.39
Inv T24157290 Total 12.39
Inv T24158460
Line Item Date Line Item Description
11/10/2022 DVDs/CDs 24.77
Inv T24158460 Total 24.77
0 Total: 826.68
BAK0366 - Baker & Taylor Entertainment Total: 826.68
BAK0369 - Baker & Taylor Books
0 12/21/2022
Inv 2037056538
Line Item Date Line Item Description
11/10/2022 Library Books 338.93
Inv 2037056538 Total 338.93
Inv 2037059949
Line Item Date Line Item Description
11/09/2022 Library Books 956.37
Inv 2037059949 Total 956.37
Inv 2037098285
Line Item Date Line Item Description
AP-Check Detail (12/13/2022 - 5:49 PM) Page 5
7 - 12
Check Number Check Date Amount
11/07/2022 Library Books 596.45
Inv 2037098285 Total 596.45
Inv 2037111745
Line Item Date Line Item Description
11/09/2022 Library Books 268.43
Inv 2037111745 Total 268.43
Inv 2037119396
Line Item Date Line Item Description
11/09/2022 Library Books 395.75
Inv 2037119396 Total 395.75
Inv 2037141850
Line Item Date Line Item Description
11/08/2022 Library Books 53.03
Inv 2037141850 Total 53.03
0 Total: 2,608.96
BAK0369 - Baker & Taylor Books Total: 2,608.96
CAN0607 - Cantu Graphics Inc.
315643 12/21/2022
Inv 20878
Line Item Date Line Item Description
05/10/2022 Election Binders for Municipal Election 961.75 Inv 20878 Total 961.75
Inv 20958
Line Item Date Line Item Description
07/28/2022 PD Printing Services- See Something Say Something Campaign 275.63 Inv 20958 Total 275.63
Inv 20981
Line Item Date Line Item Description
08/15/2022 Housing Element Flyers 171.99
Inv 20981 Total 171.99
Inv 20982
Line Item Date Line Item Description
08/12/2022 PD Printing Services- See Something Say Something Campaign 330.75 AP-Check Detail (12/13/2022 - 5:49 PM) Page 6
7 - 13
Check Number Check Date Amount
Inv 20982 Total 330.75
Inv 21026
Line Item Date Line Item Description
09/13/2022 City Open House Printing 87.10
Inv 21026 Total 87.10
Inv 21064
Line Item Date Line Item Description
09/20/2022 City Open House Printing 13.01
Inv 21064 Total 13.01
Inv 21076
Line Item Date Line Item Description
09/30/2022 CC Meeting 10/3/22 Foam Board 84.89
Inv 21076 Total 84.89
Inv 21139
Line Item Date
10/26/2022 77.00
10/26/2022 38.60
Line Item Description
Business Cards - Finance Department
Business Cards - Management Services
Department
Inv 21139 Total 115.60
Inv 21152
Line Item Date Line Item Description
11/02/2022 Social Services and Justice Forum Flyers 62.84 Inv 21152 Total 62.84
Inv 21155
Line Item Date Line Item Description
11/03/2022 CalTrans Community Meeting Foam Board Prints 125.69 Inv 21155 Total 125.69
Inv 21168
Line Item Date Line Item Description
11/09/2022 PD Printing - Slow down campaign signs 496.13 Inv 21168 Total 496.13
Inv 21170
Line Item Date Line Item Description
11/10/2022 PD Printing - Slow down campaign signs 330.75 Inv 21170 Total 330.75
AP-Check Detail (12/13/2022 - 5:49 PM) Page 7
7 - 14
Check Number Check Date Amount
315643 Total: 3,056.13
CAN0607 - Cantu Graphics Inc. Total: 3,056.13
CARGAR - Garcia, Carlos
315653 12/21/2022
Inv 127175
Line Item Date Line Item Description
12/01/2022 Partial Refund of Security Deposit for the Reservation of WMB 165.00 Inv 127175 Total 165.00
315653 Total: 165.00
CARGAR - Garcia, Carlos Total: 165.00
CDW5246 - CDW Government LLC
0 12/21/2022
Inv CQ15772
Line Item Date Line Item Description
12/08/2022 APC Backups 350VA 120V 6 Out USB/SER 113.87
Inv CQ15772 Total 113.87
Inv CS44887
Line Item Date Line Item Description
12/08/2022 Adobe Indesign ENT LRG GOV L9 Qty # 3 963.15 Inv CS44887 Total 963.15
Inv DH43502
Line Item Date Line Item Description
12/08/2022 LVO TP Slim 65W USB-C AC Adapter 90.90
Inv DH43502 Total 90.90
Inv DR96763
Line Item Date Line Item Description
10/27/2022 MS GSA VISIO 2021 LTSC & MS GSA Office STD 2021. 709.28 Inv DR96763 Total 709.28
Inv DS06295
Line Item Date Line Item Description
12/08/2022 MS GSA Office Std 2021 LTSC Qty # 5 1,524.95 Inv DS06295 Total 1,524.95
AP-Check Detail (12/13/2022 - 5:49 PM) Page 8
7 - 15
Check Number Check Date Amount
Inv DS16358
Line Item Date Line Item Description
12/08/2022 Adobe Gov Acrobat Pro 2020 Qty # 24 11,772.00 Inv DS16358 Total 11,772.00
Inv FF24343
Line Item Date Line Item Description
12/08/2022 NETGEAR 16PT GIG SWITCH CO#03-59 114.59
Inv FF24343 Total 114.59
Inv V024630
Line Item Date Line Item Description
12/08/2022 MS Surface Dock 2 Qty # 10 2,326.72
Inv V024630 Total 2,326.72
Inv Z855496
Line Item Date Line Item Description
12/08/2022 Adobe Gov Acrobat Pro 2020 Qty # 4 1,962.00
Inv Z855496 Total 1,962.00
0 Total: 19,577.46
CDW5246 - CDW Government LLC Total: 19,577.46
CMRFRG - CM Refrigeration
315648 12/21/2022
Inv 1
Line Item Date Line Item Description
11/30/2022 WMB- Freezer Unit Diagnostic Services 225.00 Inv 1 Total 225.00
315648 Total: 225.00
CMRFRG - CM Refrigeration Total: 225.00
CNPO4011 - Pacheco, Cynthia
315661 12/21/2022
Inv 11/14-11/15/22
Line Item Date
12/01/2022 135.50
Line Item Description
Civilian Leadership Training For P.A. Pacheco
Inv 11/14-11/15/22 Total 135.50
AP-Check Detail (12/13/2022 - 5:49 PM) Page 9
7 - 16
Check Number Check Date Amount
315661 Total: 135.50
CNPO4011 - Pacheco, Cynthia Total: 135.50
COBR7131 - The Advantage Group
0 12/21/2022
Inv 151514
Line Item Date Line Item Description
12/05/2022 HRA - Administration Fee 318.00
Inv 151514 Total 318.00
Inv December
Line Item Date Line Item Description
12/05/2022 HRA - Retiree Benefits December 2022 14,609.91 Inv December Total 14,609.91
0 Total: 14,927.91
COBR7131 - The Advantage Group Total: 14,927.91
COO0695 - Cook Fire Extinguisher Co
315649 12/21/2022
Inv 918337
Line Item Date
10/18/2022 195.57
Line Item Description
Inspection, maintenance, and recharging of Library fire extinguisher
Inv 918337 Total 195.57
315649 Total: 195.57
COO0695 - Cook Fire Extinguisher Co Total: 195.57
CTCINGHT - Critical Insight, Inc.
315650 12/21/2022
Inv 2022-12701
Line Item Date Line Item Description
12/12/2022 General IT Consulting Services 8,075.00
Inv 2022-12701 Total 8,075.00
315650 Total: 8,075.00
CTCINGHT - Critical Insight, Inc. Total: 8,075.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 10
7 - 17
Check Number Check Date Amount
CWNC2501 - Carl Warren & Company
0 12/21/2022
Inv 2027557-2027582
Line Item Date Line Item Description
12/02/2022 Legal Expenses 1,336.20
Inv 2027557-2027582 Total 1,336.20
Inv 2027930-2027936
Line Item Date Line Item Description
12/02/2022 Legal Expenses 132.60
Inv 2027930-2027936 Total 132.60
0 Total: 1,468.80
CWNC2501 - Carl Warren & Company Total: 1,468.80
DBAR3011 - Brink's Incorporated
315642 12/21/2022
Inv 12112697
Line Item Date Line Item Description
11/01/2022 Armored Car Transportation - November services 1,633.08 Inv 12112697 Total 1,633.08
Inv 5276120
Line Item Date Line Item Description
10/31/2022 Armored Car Transportation - October Excess 115.29 Inv 5276120 Total 115.29
315642 Total: 1,748.37
DBAR3011 - Brink's Incorporated Total: 1,748.37
DIG0800 - Digital Telecommunications Corp
0 12/21/2022
Inv 46803
Line Item Date Line Item Description
12/01/2022 Monthly Service Contract # 4055 -01/01/2023 to 01/31/2023 984.00 Inv 46803 Total 984.00
0 Total: 984.00
DIG0800 - Digital Telecommunications Corp Total: 984.00 AP-Check Detail (12/13/2022 - 5:49 PM) Page 11
7 - 18
Check Number Check Date Amount
DSP0755 - D & S Printing
315651 12/21/2022
Inv 11012
Line Item Date Line Item Description
11/21/2022 City Council Nameplates 324.14
Inv 11012 Total 324.14
Inv 11013
Line Item Date Line Item Description
11/21/2022 CMO Staff Name Badge 42.45
11/21/2022 Finance Staff Name Badge 42.45
11/21/2022 Mgt Services Dept Staff Name Badges 147.67
11/21/2022 CD Staff Name Badge 147.30
Inv 11013 Total 379.87
Inv 11014
Line Item Date Line Item Description
11/23/2022 Annual overnight parking decals 4,405.59
Inv 11014 Total 4,405.59
315651 Total: 5,109.60
DSP0755 - D & S Printing Total: 5,109.60
EMLPRTR - Porter, Emily
315666 12/21/2022
Inv 127082
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127082 Total 50.00
Inv 127086
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127086 Total 50.00
315666 Total: 100.00
EMLPRTR - Porter, Emily Total: 100.00
FED1109 - FedEx
315652 12/21/2022
AP-Check Detail (12/13/2022 - 5:49 PM) Page 12
7 - 19
Check Number Check Date Amount
Inv 7-957-56547
Line Item Date Line Item Description
11/30/2022 Express Mailing of City Legal Document 38.55 Inv 7-957-56547 Total 38.55
315652 Total: 38.55
FED1109 - FedEx Total: 38.55
GBCL4010 - Carrillo, Gilbert
315644 12/21/2022
Inv 11/16/2022
Line Item Date
12/01/2022 7.63
Line Item Description
POST MARK43 User Training For CPL. Carrillo
Inv 11/16/2022 Total 7.63
315644 Total: 7.63
GBCL4010 - Carrillo, Gilbert Total: 7.63
GRLSCT71 - Girl Scout Troop 7171
315654 12/21/2022
Inv 126971
Line Item Date Line Item Description
11/21/2022 Refund for EPH reservation due to Girl Scout troop cancellation. 66.00 Inv 126971 Total 66.00
315654 Total: 66.00
GRLSCT71 - Girl Scout Troop 7171 Total: 66.00
HERD8010 - Erdmann, Hollis
0 12/21/2022
Inv 000000948
Line Item Date Line Item Description
11/21/2022 Baldwin Piano Tuning 200.00
Inv 000000948 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 13
7 - 20
Check Number Check Date Amount
JLPG5270 - Pong, Julia
315665 12/21/2022
Inv 127081
Line Item Date Line Item Description
11/28/2022 Refund due to incorrect fee provided by instuctor. 600.00 Inv 127081 Total 600.00
315665 Total: 600.00
JLPG5270 - Pong, Julia Total: 600.00
JSAR4011 - Jack's Auto Repair
315656 12/21/2022
Inv 17843
Line Item Date Line Item Description
12/02/2022 Upper control arm repl., coolant fill, intake manifold repair 1,585.70 Inv 17843 Total 1,585.70
315656 Total: 1,585.70
JSAR4011 - Jack's Auto Repair Total: 1,585.70
LOU1111 - Louie, Spencer
315658 12/21/2022
Inv 10/24-10/27/22
Line Item Date
12/01/2022 102.50
Line Item Description
Front Line Leadership Training For SGT. Louie
Inv 10/24-10/27/22 Total 102.50
315658 Total: 102.50
LOU1111 - Louie, Spencer Total: 102.50
MGCMGR - McGrail, Megan C.
315659 12/21/2022
Inv 127083
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127083 Total 50.00
315659 Total: 50.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 14
7 - 21
Check Number Check Date Amount
MGCMGR - McGrail, Megan C. Total: 50.00
NCGY7000 - Godoy, Nicholas
315655 12/21/2022
Inv 09/26-09/28/22
Line Item Date
12/01/2022 108.00
Line Item Description
Patrol Rifle M4 Training for Officer Godoy
Inv 09/26-09/28/22 Total 108.00
Inv 11/15/2022
Line Item Date
12/01/2022 19.38
Line Item Description
Data-master Training for Officer Godoy
Inv 11/15/2022 Total 19.38
Inv 11/28/22
Line Item Date
12/01/2022 20.13
Line Item Description
Driver Training for Officer Godoy
Inv 11/28/22 Total 20.13
315655 Total: 147.51
NCGY7000 - Godoy, Nicholas Total: 147.51
OCL8011 - OCLC Inc.
0 12/21/2022
Inv 1000270384
Line Item Date Line Item Description
11/22/2022 Annual License to WorldCat Visibility 849.00 Inv 1000270384 Total 849.00
0 Total: 849.00
OCL8011 - OCLC Inc. Total: 849.00
OVDR8011 - OverDrive Inc.
0 12/21/2022
Inv 01148CO22427808
Line Item Date Line Item Description
11/29/2022 eBooks / eAudiobooks 776.09
Inv 01148CO22427808 Total 776.09
Inv 01148CO22427810
Line Item Date Line Item Description
AP-Check Detail (12/13/2022 - 5:49 PM) Page 15
7 - 22
Check Number Check Date Amount
11/29/2022 eBooks / eAudiobooks 3,105.44
Inv 01148CO22427810 Total 3,105.44
0 Total: 3,881.53
OVDR8011 - OverDrive Inc. Total: 3,881.53
PHS4011 - Pasadena Humane Society
315662 12/21/2022
Inv DEC2022SoPas
Line Item Date Line Item Description
12/02/2022 December 2022 Animal Control Services 14,456.90 Inv DEC2022SoPas Total 14,456.90
315662 Total: 14,456.90
PHS4011 - Pasadena Humane Society Total: 14,456.90
PNCR8025 - Phoenix Cars LLC
315663 12/21/2022
Inv S1405
Line Item Date Line Item Description
11/29/2022 Dial-A-Ride Vehicle Maint. of Unit # 80 135.95 Inv S1405 Total 135.95
Inv S1795
Line Item Date Line Item Description
11/29/2022 Dial-A-Ride Vehicle Maint. of Unit # 80 671.69 Inv S1795 Total 671.69
315663 Total: 807.64
315664 12/21/2022
Inv 1102
Line Item Date Line Item Description
11/29/2022 2019 Ford E450 Plug-In Starcraft Passenger Vehicle 169,999.00 Inv 1102 Total 169,999.00
315664 Total: 169,999.00
PNCR8025 - Phoenix Cars LLC Total: 170,806.64
AP-Check Detail (12/13/2022 - 5:49 PM) Page 16
7 - 23
Check Number Check Date Amount
RHCC7101 - Rio Hondo College
315667 12/21/2022
Inv F22-184-ZSPS
Line Item Date
11/18/2022 50.00
Line Item Description
Driver Training for Officers Calderon And Kim
Inv F22-184-ZSPS Total 50.00
Inv F22-212-ZSPS
Line Item Date
11/22/2022 50.00
Line Item Description
Driver Training for Sgt. Abdalla And Ronnie
Inv F22-212-ZSPS Total 50.00
Inv F22-229-ZSPS
Line Item Date
11/23/2022 50.00
Line Item Description
Driver Training for Officers Sandoval And Holland
Inv F22-229-ZSPS Total 50.00
Inv F22-234-ZSPS
Line Item Date
11/23/2022 25.00
Line Item Description
Driver Training for Sgt. Dubois
Inv F22-234-ZSPS Total 25.00
315667 Total: 175.00
RHCC7101 - Rio Hondo College Total: 175.00
SAMU4011 - Munoz, Samantha
315660 12/21/2022
Inv 11/03/22
Line Item Date
12/01/2022 78.00
Line Item Description
Dispatcher Role/Critical Incidents for P.A. Munoz
Inv 11/03/22 Total 78.00
315660 Total: 78.00
SAMU4011 - Munoz, Samantha Total: 78.00
SBMD5270 - Saber, Mandy
0 12/21/2022
Inv 127087
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127087 Total 50.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 17
7 - 24
Check Number Check Date Amount
Inv 127088
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instuctor. 50.00 Inv 127088 Total 50.00
0 Total: 100.00
SBMD5270 - Saber, Mandy Total: 100.00
SCOT8300 - So Cal Office Technologies
315672 12/21/2022
Inv IN3058175
Line Item Date Line Item Description
11/04/2022 An # Co72:2l124-002-S Period 10/10/2022 to 11/09/2022 2,550.24 Inv IN3058175 Total 2,550.24
Inv IN3074595
Line Item Date Line Item Description
11/14/2022 AN CO72:2L124-002-S Period 08/18/2022 to 11/17/2022 1,293.38 Inv IN3074595 Total 1,293.38
315672 Total: 3,843.62
SCOT8300 - So Cal Office Technologies Total: 3,843.62
SGEWLLS - Wells, Sage
315675 12/21/2022
Inv 127084
Line Item Date Line Item Description
11/29/2022 Refund due to incorrect fee provided by instructor. 50.00 Inv 127084 Total 50.00
315675 Total: 50.00
SGEWLLS - Wells, Sage Total: 50.00
SGVE2011 - San Gabriel Valley City Managers' Association 315668 12/21/2022
Inv 12132022
Line Item Date Line Item Description
11/28/2022 SGVCMA 12.13.22 Holiday Mtg - (5) SP Employees 175.00 AP-Check Detail (12/13/2022 - 5:49 PM) Page 18
7 - 25
Check Number Check Date Amount
Inv 12132022 Total 175.00
315668 Total: 175.00
SGVE2011 - San Gabriel Valley City Managers' Association Total: 175.00 SMNKIM - Kim, Somin
315657 12/21/2022
Inv REFUND
Line Item Date Line Item Description
11/30/2022 CSMFO Event Lunch 19.71
Inv REFUND Total 19.71
315657 Total: 19.71
SMNKIM - Kim, Somin Total: 19.71
SMWL2990 - Shute, Mihaly & Weinberger LLP
315670 12/21/2022
Inv 276431
Line Item Date Line Item Description
04/21/2022 Legal Assistance Regarding Moffat Street 16,240.01 Inv 276431 Total 16,240.01
Inv 276844
Line Item Date Line Item Description
06/21/2022 Legal Assistance Regarding Moffat Street 426.40 Inv 276844 Total 426.40
Inv 277226
Line Item Date Line Item Description
06/21/2022 Legal Assistance Regarding Moffat Street 14,752.95 Inv 277226 Total 14,752.95
Inv 277599
Line Item Date Line Item Description
07/19/2022 Legal Assistance Regarding Moffat Street 2,992.09 Inv 277599 Total 2,992.09
Inv 277949
Line Item Date Line Item Description
08/25/2022 Legal Assistance Regarding Moffat Street 250.00 Inv 277949 Total 250.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 19
7 - 26
Check Number Check Date Amount
Inv 278344
Line Item Date Line Item Description
09/21/2022 Legal Assistance Regarding Moffat Street 17,626.74 Inv 278344 Total 17,626.74
Inv 278731
Line Item Date Line Item Description
10/25/2022 Legal Assistance Regarding Moffat Street 8,042.85 Inv 278731 Total 8,042.85
Inv 279114
Line Item Date Line Item Description
11/22/2022 Legal Assistance Regarding Moffat Street 5,637.83 Inv 279114 Total 5,637.83
315670 Total: 65,968.87
SMWL2990 - Shute, Mihaly & Weinberger LLP Total: 65,968.87 SPBK - Springbrook Holding Company, LLC
0 12/21/2022
Inv INV-010975
Line Item Date Line Item Description
11/04/2022 CivicPay Pad Transaction Fees October 2022 137.00 Inv INV-010975 Total 137.00
0 Total: 137.00
SPBK - Springbrook Holding Company, LLC Total: 137.00
SPMN3010 - City of South Pasadena
315647 12/21/2022
Inv 19126 11-23-22
Line Item Date Line Item Description
11/23/2022 Water Utility bill statement for G.P restrooms 9/20-11/15/22. 480.63 Inv 19126 11-23-22 Total 480.63
315647 Total: 480.63
SPMN3010 - City of South Pasadena Total: 480.63
AP-Check Detail (12/13/2022 - 5:49 PM) Page 20
7 - 27
Check Number Check Date Amount
STA5219 - Staples Business Advantage
0 12/21/2022
Inv 3521447789
Line Item Date Line Item Description
10/27/2022 Office Supplies 84.72
Inv 3521447789 Total 84.72
Inv 3521447790
Line Item Date Line Item Description
10/05/2022 Office Supplies 1,404.59
Inv 3521447790 Total 1,404.59
Inv 3522261342
Line Item Date
10/31/2022 16.80
Line Item Description
Insect repellant, key
holder
Inv 3522261342 Total 16.80
Inv 3522791187
Line Item Date
10/31/2022 58.41
Line Item Description
Blue paper
Inv 3522791187 Total 58.41
Inv 3522916446
Line Item Date
11/11/2022 65.37
Line Item Description
Monthly planners,
flashlight
Inv 3522916446 Total 65.37
Inv 3523070127
Line Item Date
11/12/2022 18.97
Line Item Description
Monthly planner
Inv 3523070127 Total 18.97
Inv 3523198564
Line Item Date Line Item Description
11/15/2022 City Manager's Office Supplies 287.67
Inv 3523198564 Total 287.67
Inv 3523198565
Line Item Date
11/15/2022 25.35
Line Item Description
Glue sticks
Inv 3523198565 Total 25.35
AP-Check Detail (12/13/2022 - 5:49 PM) Page 21
7 - 28
Check Number Check Date Amount
Inv 3523198566
Line Item Date
11/15/2022 20.94
Line Item Description
Wall calendar
Inv 3523198566 Total 20.94
Inv 3523198567
Line Item Date Line Item Description
11/15/2022 Office Supplies for Management Services 571.33 Inv 3523198567 Total 571.33
Inv 3523266584
Line Item Date Line Item Description
11/16/2022 Office Supplies for Management Services 66.14 Inv 3523266584 Total 66.14
Inv 3523399847
Line Item Date
11/18/2022 14.32
Line Item Description
Pen cup
Inv 3523399847 Total 14.32
Inv 3523399848
Line Item Date
11/18/2022 -5.94
Line Item Description
Credit
Inv 3523399848 Total -5.94
Inv 3523399849
Line Item Date
11/16/2022 90.06
Line Item Description
Lint roller, monthly planner, file pockets, bleach cleanser Inv 3523399849 Total 90.06
Inv 3523399851
Line Item Date Line Item Description
11/23/2022 PD Office Supplies 45.82
Inv 3523399851 Total 45.82
Inv 3523399852
Line Item Date Line Item Description
11/18/2022 PD Office Supplies 55.63
Inv 3523399852 Total 55.63
Inv 3523399853
Line Item Date Line Item Description
11/18/2022 PD Office Supplies 283.56
AP-Check Detail (12/13/2022 - 5:49 PM) Page 22
7 - 29
Check Number Check Date Amount
Inv 3523399853 Total 283.56
Inv 3523574597
Line Item Date
11/18/2022 93.32
Line Item Description
Desk calendar, monthly planner, paper
roll
Inv 3523574597 Total 93.32
Inv 3523574598
Line Item Date
11/18/2022 90.39
Line Item Description
Desk organizer
Inv 3523574598 Total 90.39
Inv 3523675532
Line Item Date
11/17/2022 348.17
Line Item Description
Face masks for
children
Inv 3523675532 Total 348.17
Inv 3524113853
Line Item Date Line Item Description
11/26/2022 PD Office Supplies 153.24
Inv 3524113853 Total 153.24
Inv 3524483559
Line Item Date Line Item Description
11/30/2022 Employee Engagement 558.79
Inv 3524483559 Total 558.79
Inv 3524483561
Line Item Date Line Item Description
11/30/2022 PD Office Supplies 210.68
Inv 3524483561 Total 210.68
0 Total: 4,558.33
STA5219 - Staples Business Advantage Total: 4,558.33
STSM1020 - Studio Spectrum
0 12/21/2022
Inv 192263
Line Item Date Line Item Description
12/01/2022 Video Production Services: 10/05/2022 - 10/19/2022 4,490.00 Inv 192263 Total 4,490.00
AP-Check Detail (12/13/2022 - 5:49 PM) Page 23
7 - 30
Check Number Check Date Amount
Inv 192292
Line Item Date Line Item Description
12/07/2022 Video Production Services: 11/02/2022 to 11/21/2022 6,040.00 Inv 192292 Total 6,040.00
0 Total: 10,530.00
STSM1020 - Studio Spectrum Total: 10,530.00
TCET4010 - The Center
315673 12/21/2022
Inv 811
Line Item Date
09/20/2022 1,935.00
Line Item Description
First Aid/Cpr Training for Entire Police Department T STAFF Inv 811 Total 1,935.00
315673 Total: 1,935.00
TCET4010 - The Center Total: 1,935.00
TIM4011 - Charter Communications
315646 12/21/2022
Inv 0029763102722
Line Item Date Line Item Description
12/01/2022 Acct No 8448-20-899-0029763 Services 10/16-11/15/2022 360.58 Inv 0029763102722 Total 360.58
Inv 0070193110122
Line Item Date Line Item Description
11/01/2022 Acct No 8448-30-008-0070193 Services Thru 11/4-11/30/2022 83.95 Inv 0070193110122 Total 83.95
Inv 0224964110822
Line Item Date Line Item Description
11/08/2022 Acct No 8448-30-008-0224964 Services Thru 11/8-12/07/2022 108.18 Inv 0224964110822 Total 108.18
Inv 0355990110222
Line Item Date Line Item Description
11/02/2022 ACCT NO 8448-30-008-0355990 SERVICES THRU 11/2-12/01/2022 836.26 Inv 0355990110222 Total 836.26
AP-Check Detail (12/13/2022 - 5:49 PM) Page 24
7 - 31
Check Number Check Date Amount
315646 Total: 1,388.97
TIM4011 - Charter Communications Total: 1,388.97
TRA5998 - Transtech Engineers, Inc.
0 12/21/2022
Inv 20222180
Line Item Date Line Item Description
09/30/2022 Transtech Services: Staff Services September 2022 24,492.00 Inv 20222180 Total 24,492.00
Inv 20222181
Line Item Date Line Item Description
09/30/2022 Transtech Services: Plancheck September 2022 121,014.84 Inv 20222181 Total 121,014.84
Inv 20222182
Line Item Date Line Item Description
09/30/2022 SP 111 Peterson 3rd Party Soils Report 1,534.00 Inv 20222182 Total 1,534.00
0 Total: 147,040.84
TRA5998 - Transtech Engineers, Inc. Total: 147,040.84
VERW6711 - Verizon Wireless
315674 12/21/2022
Inv 9920820400
Line Item Date Line Item Description
11/17/2022 AN 842311063-00002 (10/18-11/17/2022)Fire Dept Ipads 529.43 Inv 9920820400 Total 529.43
315674 Total: 529.43
VERW6711 - Verizon Wireless Total: 529.43
XRXF5010 - Xerox Financial Services
315676 12/21/2022
Inv 3574983
Line Item Date Line Item Description
10/29/2022 Contract No. 010-0061587-003 Svcs Thru 10/18-11/17/2022 162.35 Inv 3574983 Total 162.35
AP-Check Detail (12/13/2022 - 5:49 PM) Page 25
7 - 32
Check Number Check Date Amount
315676 Total: 162.35
XRXF5010 - Xerox Financial Services Total: 162.35
YTI1023 - Y Tire Performance LLC
315677 12/21/2022
Inv 34257
Line Item Date Line Item Description
11/29/2022 Police Department balance 1 tire unit #1703 25.00 Inv 34257 Total 25.00
Inv 34271
Line Item Date Line Item Description
11/23/2022 PD Replace, mount, and balance 1 tire unit #1703 282.43 Inv 34271 Total 282.43
315677 Total: 307.43
YTI1023 - Y Tire Performance LLC Total: 307.43
Total: 520,076.79
AP-Check Detail (12/13/2022 - 5:49 PM) Page 26
7 - 33
ATTACHMENT 4
Online Payments
7 - 34
Date Vendor Amount Description
11/22/2022 UMPQUA $22,438.63
Online Payment for City's
October 2022 Credit Card
Expenses.
12/1/2022 So Cal Edison $90,693.43
Online Payment for City Owned
So Cal Edison Account Ending #
511581.
12/5/2022 So Cal Gas $875.68
Online Payment for City's So Cal
Gas Accounts: 10/14/2022-
11/15/2022.
Total: $114,007.74
Online Payment Log
7 - 35
City of
SOUTH PASADENA
Accounts Payable
User:
Printed:
ealvarez
12/13/2022 5:07 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
3280 UMQAMC UMPQUA Bank (Manual Check) 11/22/2022
09.01.2022 Credit -10.00
09.01.2022 Credit -12.00
09.13.2022 City Manager's Office - PayPal - California 6th Annual CCCA CM Summit 75.00
09.28.2022 City Manager's Office - Winchell's - City Council Meeting Treats 10/03/2022 72.94
09.29.2022 City Manager's Office - Ellen's Silk-screening - City Open House 1,852.86
09.29.2022 Community Services - Michael's - Open House Supplies 27.51
09.29.2022 City Manager's Office - Vons - City Council Meeting Supplies 10/03/2022 39.99
09.29.2022 City Manager's Office - Quick & Clean - City Council Meeting 10/03/2022 150.00
09.30.2022 Community Services - So Cal Mobile Base - Fuel 62.08
09.30.2022 Community Services - So Cal Mobile Base - Fuel 0.82
09.30.2022 Community Services - So Cal Mobile Base - Fuel 57.72
10.02.2022 Library - GotPrint.com - Bookmarks 364.28
10.02.2022 Finance Department - Target - Open House Supplies 153.80
10.02.2022 Community Services - Smart and Final - Candy for Open House 31.97
10.03.2022 Fire Department - SOCAL Newspapers Group - Public Notice 923.32
10.03.2022 Fuel for Motor Officers 31.07
10.03.2022 City Manager's Office - Microsoft 150.00
10.03.2022 Community Services - So Cal Mobile Base - Fuel 61.20
10.03.2022 Community Services - Netflix - Senior Center 15.49
10.04.2022 Fuel for Motor Officers 24.88
10.04.2022 Fuel for Motor Officers 31.64
10.05.2022 Fire Department - Tokoro - Lunch for Recruitment Panel 170.06
10.05.2022 Fuel for Motor Officers 33.23
10.05.2022 Library - GotPrint.com - Bookmarks 257.39
10.05.2022 City Manager's Office - Amazon - Chat & Chew Fall Edition Supplies 42.60
10.05.2022 City Manager's Office - 99 Cents Only Store 32.24
10.06.2022 City Manager's Office - CalCities Registration - 2023 CM Conference for CM & DCM 1,500.00
10.06.2022 Human Resource's - Food for HR Open Enrollment Event 32.63
10.06.2022 City Manager's Office - Amazon - M.A. Laptop Charger 26.45
10.06.2022 Library - Wayfair - Filing Cabinet 370.07
10.06.2022 Fuel for Motor Officers 30.33
10.06.2022 City Manager's Office - CALPELRA Registration for Luis Frausto 1,193.00
10.06.2022 City Manager's Office - Hi Life Burgers - Executive Team Meeting Lunch 9.79
10.06.2022 City Manager's Office - CM Summit Registration for Domenica Megerdichian 75.00
10.06.2022 Fire Department - Spanglish Kitchen - Lunch for Recruitment Panel 71.22
10.06.2022 Human Resources - Krispy Kreme - Food for HR Open Enrollment Event 61.98
10.06.2022 City Manager's Office - Hi Life Burgers - Executive Team Meeting Lunch 55.43
10.06.2022 City Manager's Office - Gus's BBQ - CC Meeting Dinner - 10/05/2022 101.10
10.06.2022 City Manager's Office - Trader Joes - Chat and Chew Fall Edition Snacks 16.59
10.07.2022 City Manager's Office - Heirloom Bakery - Lunch Meeting with Candidate 36.35
10.07.2022 City Manager's Office - CM Summit Registration for Luis Frausto and T. Binns 150.00
10.07.2022 Community Development - Institute for Local Government 625.00
10.08.2022 Community Development - Zoom 16.11
10.09.2022 Public Works - Conservation Mart - Water Conservation 1,164.24
10.09.2022 Library - Target.com - Supplies for Indigo dyeing event 38.59
10.10.2022 City Manager's Office - 4Imprint - Business Networking Event 629.98
10.11.2022 Community Development - Heirloom Bakery Lunch for Raters Panel 58.01
10.11.2022 City Manager's Office - SGCOG 13th Annual Econ. Summit 125.00 AP Checks by Date - Detail by Check Date (12/13/2022 5:07 PM) Page 1 7 - 36
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
10.11.2022 Fire Department - Staples - Flyers 121.73
10.11.2022 City Manager's Office - Union Bakery - Business Network Event 10/12/2022 172.00
10.11.2022 Public Works - Repair and Go - Gate Repair at City Yard 835.76
10.11.2022 City Manager's Office - Winchell's - Snacks for Executive Team Meeting 51.96
10.12.2022 Community Services - Jack's Candy - Spooktacular Event 476.00
10.12.2022 City Manager's Office - Vons - Business Network Event Snacks - 10/12/2022 34.54
10.12.2022 City Manager's Office - ASTA-USA - Flyer Transaction Services 50.00
10.12.2022 Community Services - Ice Machine Specialist - Maintenance of Ice Machine 473.71
10.12.2022 Fuel for Motor Officers 27.51
10.12.2022 Community Services - Grocery Outlet - Camp Med Snacks 119.10
10.12.2022 Fuel for Motor Officers 27.28
10.13.2022 Public Works - Repair and Go - Gate Repair at 1414 Mission 314.24
10.13.2022 Management Services - Cost Plus - Office Table 365.67
10.13.2022 Community Services - Senior Trip - Academy Museum Tickets 532.00
10.13.2022 City Manager's Office - Quick & Clean - Business Networking Event 10/12/2022. 90.00
10.13.2022 Community Services - Smart and Final - Camp Med Snacks 264.59
10.13.2022 Library - COSUGI Membership 150.00
10.13.2022 Community Services - CPRS Conference Registration for Three 930.00
10.13.2022 Community Services - Smart and Final - Batteries for Senior Center 44.08
10.13.2022 City Manager's Office - Zoom - Management Services Account Renewals 483.43
10.13.2022 Fuel for Motor Officers 33.40
10.14.2022 City Manager's Office - Tomato Pie - CC Meeting 10/19/2022 134.44
10.14.2022 Library - GotPrint.com - Bookmarks Scary Story Contest Bookmark 342.27
10.14.2022 Fuel for Motor Officers 29.68
10.17.2022 Management Services - Bilingual Services 170.00
10.17.2022 Management Services - Amazon - City Cell Phone Case 49.57
10.17.2022 Library - Crowdcast - Virtual Streaming Platform 10.00
10.19.2022 Fuel for Motor Officers 26.54
10.19.2022 Police Department - ESRI - CAD Annual GIS License 400.00
10.20.2022 City Manager's Office - Tomato Pie - CC Meeting 10/19/2022 55.92
10.20.2022 Fuel for Motor Officers 20.10
10.20.2022 City Manager's Office - Tomato Pie - CC Meeting 10/19/2022 114.07
10.20.2022 CalCities Registration - Finance Conference 900.00
10.21.2022 Fire Department - Builder's Book - 2022 Fire Code 591.10
10.21.2022 Fire Department - Costco - Refreshments for Badge Pinning 109.85
10.21.2022 City Manager's Office - Vons - Fire Dept. Badge Pinning Ice Cream & Snacks 45.14
10.21.2022 Management Services - World Journal - City Clerk Publishing 120.00
10.21.2022 Fire Department - Costco - Refreshments for Badge Pinning 13.22
10.21.2022 Management Services - United Airlines - Conference Expense 552.20
10.23.2022 Fuel for Motor Officers 24.52
10.23.2022 City Manager's Office - Bristol Farms - Executive Team Meeting 33.06
10.23.2022 City Manager's Office - Vons - District Town Hall Snacks 86.96
10.25.2022 Community Services - Costco - Senior Center Supplies 106.20
10.26.2022 City Manager's Office - Winchell's Mobile Crisis Day 10/26/2022 110.23
10.26.2022 City Manager's Office - Starbucks - District Town Hall Refreshments 40.00
10.26.2022 City Manager's Office - SG Valley News - Tribune Subscription 115.02
10.26.2022 Fuel for Motor Officers 30.73
10.26.2022 City Manager's Office - Starbucks - Mobile Crisis Media Day 10/26/2022 80.00
10.27.2022 Community Services - CPRS Conference Registration for Three 465.00
10.27.2022 Police Department - Mercado Flowers - Flowers for El Monte PD Chief Memorial 80.23
10.27.2022 Fuel for Motor Officers 27.62
10.27.2022 Community Services - Smart and Final - Camp Snacks 92.87
10.27.2022 Community Services - Smart and Final - Teen Center Snacks 87.43
10.27.2022 Quick & Clean - SGVOC Mobile Crisis Media Day 270.00
10.28.2022 Fuel for Motor Officers 24.70
10.28.2022 Management Services - Rite Aid - Halloween Event Supplies 14.99
10.28.2022 Management Services - 99 Cents Only - Halloween Supplies 51.27
10.30.2022 Community Services - Trader Joes - Senior Center Supplies 71.86
10.30.2022 Community Services - Pavilions - Supplies for Senior Center Supplies 131.93 AP Checks by Date - Detail by Check Date (12/13/2022 5:07 PM) Page 2 7 - 37
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
10.30.2022 Library - SP Venmill - Replacement Parts for Disc Resurfacing Machine. 56.10
10.31.2022 Fuel for Motor Officers 27.03
10.31.2022 Community Services - Smart and Final - Halloween Supplies 71.22
10.31.2022 Community Services - Trader Joes - Senior Center Supplies 31.60 Total for Check Number 3280: 22,438.63
Total for 11/22/2022: 22,438.63
Report Total (1 checks): 22,438.63
AP Checks by Date - Detail by Check Date (12/13/2022 5:07 PM) Page 3 7 - 38
ATTACHMENT 5
Prepaid &Warrant Voids
7 - 39
Accounts Payable
ealvarez
Printed: 12/01/2022 - 3:15PM
User:
Void Check Proof List
Batch: 00001.12.2022
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: PKMK2010 Peckham & McKenney
Check No: 315298 Check Date: 10/19/2022
8,250.00 Invoice #3 09/27/2022 Executive Search for Finance Director 23111 No 1 101-2030-2034-8180-000
Check Total: 8,250.00
Vendor Total: 8,250.00
Report Total: 8,250.00
AP-Void Check Proof List (12/1/2022 - 3:15 PM) Page 1
7 - 40
ATTACHMENT 6
Payroll Summary
7 - 41
Payroll
Payroll Summary Report
Payroll Date: 11/25/2022 Regular
Checks $ 1,381.87
Direct Deposits $ 507,290.39
IRS Payments $ 107,398.05
EDD - State of CA $ 32,505.53
PERS Pension $ 123,229.86
Deferred Comp $ 21,506.73
PERS Health $ 176,299.68
Subtotal: $ 969,612.11
Payroll Date: 12/2/2022 Off-Cycle
Checks $ -
Direct Deposits $ 5,400.60
IRS Payments $ 592.92
EDD - State of CA $ 93.48
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 6,087.00
Payroll Date: 12/9/2022 Regular
Checks $ -
Direct Deposits $ 511,077.06
IRS Payments $ 111,220.17
EDD - State of CA $ 34,364.08
PERS Pension $ 136,127.06
Deferred Comp $ 21,440.05
PERS Health $ -
Subtotal: $ 814,228.42
Grand Total: $ 1,789,927.53
7 - 42
8 8 - 1
City Council
Agenda Report
DATE: December 21, 2022
FROM: Armine Chaparyan, City Manager J:t6
ITEM NO.
PREPARED BY: Ken Louie, Interim Deputy City Manager - Finance Albert Trinh, Finance Manager
SUBJECT: Monthly Investment Report for October 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for October 2022.
Background
As required by law, a monthly investment report, which includes water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.
The reports reflect all investments at the above-referenced date and conform with the California Government Code, Section 53600 et. Seq., and the City Investment Policy adopted by Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.
Analysis
The Monthly Investment Report provides a detailed report of the City's investments in various bonds and the Local Agency Investment Fund (LAIF). The report reflects that the City complies with California Government Code Section 53646, whereby the investment liquidity meets the City's expenditure requirements for the next six months+ Investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.
Fiscal Impact
There is no fiscal impact associated with this recommendation.
Commission Review and Recommendation
Item not required to be reviewed by a commission.
Attachment: City Investment Report for October 2022
ATTACHMENT
City Investment Reports for October 2022
8 - 2
PERCENT CURRENT
INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:
LAIF City ON DEMAND 1.772% 24.35% 15,663,303.28 15,663,303.28 SUBTOTAL 24.35% $ 15,663,303.28 $ 15,663,303.28
ZIONS BANK
Corporate Bonds See Exhibit B-1 2.87% 21.41% 13,773,678.83 12,968,488.16 U.S. Treasury Bills See Exhibit B-1 3.72% 6.94% 4,463,662.00 4,473,217.00 US Treasury Notes & Bonds See Exhibit B-1 1.18% 45.64% 29,363,561.17 27,895,471.61 US Obligations Variable See Exhibit B-1 4.07% 1.66% 1,066,455.34 1,065,900.99 SUBTOTAL 75.65% $ 48,667,357.34 $ 46,403,077.76
TOTAL INVESTMENTS 100.00% 64,330,660.62 $ 62,066,381.04 $ BANK ACCOUNTS:
Bank of the West Accounts Balance: $ 3,991,901.59
Zions Bank Uninvested Cash Balance1
: $ 139,037.61
Zions Bank Unsettled Transactions1 -
BNY Mellon Uninvested Cash Balance2 $ 159,340.59
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.
Required Disclosures:
Average weighted maturity of the portfolio 481 DAYS
Average weighted total yield to maturity of the portfolio 1.915% Projected Expenditures for the next 6 months:
Projected with Prior Year Same Period:
Projected with FY 2023 Adopted Budget:
Gary Pia, City Treasurer Date
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 22,896,128
$ 38,563,906
* Current market valuation is required for investments with maturities of more than twelve months.
In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that sufficient investment liquidity to meet the City's expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.
I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.
Investment Balances at Month End
October 31, 2022
Exhibit A
City of South Pasadena
INVESTMENT REPORT
12/06/2022
8 - 3
INTENTIONALLY
LEFT BLANK
8 - 4
Statement of Account
October 1, 2022 Through October 31, 2022
South Pasadena Custody
Account Number:
1414 Mission Street
South Pasadena, CA 91030
City of South Pasadena
Exhibit B-1
8 - 5
ZIONS BANK.
-
Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers
0.00 2,370,406.81
84,848.87 0.00
616.90 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Purchases
Fees
Other Disbursements
Transfers
0.00 -2,478,660.00
0.00 0.00
0.00 -3,971.31
0.00 0.00
Total Receipts 85,465.77 2,370,406.81
Total Disbursements 0.00 -2,482,631.31
Net Cash Management 0.00 26,758.73
Opening Balance October 1, 2022 $ 667,943.57 $ -667,943.57 Closing Balance October 31, 2022 $ 753,409.34 $ -753,409.34 October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Cash Reconciliation (2 col) - SUMCTB1 Page 2
8 - 6
-
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
October 31, 2022
Cash & Equivalents 0.30% 139,037.61 3,662.13 2.63%
Fixed Income 99.70% 46,403,077.76 910,731.51 1.96%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 46,542,115.37 914,393.64 1.96%
166,515.41
46,708,630.78
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Port Sum and Hold w Accruals - ACRHLD Page 3
8 - 7
-
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
139,037.61 Fidelity Gov Port III FCGXX 139,037.61 1.00 139,037.61 3,662.13 2.63% 1,264.62 139,037.61 * * Sub Totals * * 139,037.61 139,037.61 3,662.13 2.63% 1,264.62 Corporate Bonds (30/360)
469,000 Chubb INA Holdings Inc 2.875% 11/03/2022 473,209.72 99.99 468,976.52 13,483.75 2.88% 6,666.55 383,000 Bank of New York Mellon 2.950% 01/29/2023 384,493.77 99.54 381,238.77 11,298.50 2.96% 2,871.97 353,000 Amazon Com Inc 2.400% 02/22/2023 352,656.56 99.40 350,893.91 8,472.00 2.41% 1,609.21 470,000 General Dynamics Corp 3.375% 05/15/2023 476,093.05 99.14 465,954.54 15,862.50 3.40% 7,310.93 466,000 Burlington Northn Santa Fe 3.850% 09/01/2023 471,247.13 98.82 460,509.16 17,941.00 3.90% 2,956.76 237,000 Cisco Systems Inc 2.200% 09/20/2023 235,410.30 97.81 231,806.12 5,214.00 2.25% 582.57 373,000 Deere John Capital Corp 3.650% 10/12/2023 383,670.76 98.86 368,745.14 13,614.50 3.69% 684.53 374,000 State Street Corp 3.700% 11/20/2023 392,227.00 98.82 369,568.95 13,838.00 3.74% 6,184.58 469,000 Caterpillar Finl Svcs 3.750% 11/24/2023 488,541.36 98.89 463,771.16 17,587.50 3.79% 7,663.83 468,000 Truist Finl Corp 3.750% 12/06/2023 485,403.26 98.62 461,537.17 17,550.00 3.80% 7,059.22 237,000 3M Co 3.250% 02/14/2024 233,641.71 97.75 231,662.00 7,702.50 3.32% 1,635.17 467,000 Blackrock Inc 3.500% 03/18/2024 471,794.13 98.08 458,026.88 16,345.00 3.57% 1,917.57 235,000 MetLife Inc 3.600% 04/10/2024 242,189.29 97.78 229,777.02 8,460.00 3.68% 472.63 468,000 Comcast Corp New 3.700% 04/15/2024 486,999.46 98.13 459,242.69 17,316.00 3.77% 725.53 478,000 Texas Instruments Inc 2.625% 05/15/2024 484,080.02 96.67 462,083.54 12,547.50 2.72% 5,783.07 242,000 Paccar Financial Corp 2.150% 08/15/2024 245,945.38 94.92 229,696.58 5,203.00 2.27% 1,090.01 598,000 Unitedhealth Group Inc 2.375% 08/15/2024 612,447.46 95.66 572,026.47 14,202.50 2.48% 2,975.38 241,000 United Parcel Svcs Inc 2.200% 09/01/2024 242,165.57 95.48 230,107.06 5,302.00 2.30% 873.79 390,000 Coca Cola Co 1.750% 09/06/2024 395,146.14 95.10 370,887.19 6,825.00 1.84% 1,029.47 610,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 612,034.86 94.26 574,975.54 13,420.00 2.33% 6,710.00 483,000 Pepsico Inc 2.250% 03/19/2025 494,354.84 94.17 454,857.91 10,867.50 2.39% 1,244.60 487,000 Target Corp 2.250% 04/15/2025 494,519.29 93.92 457,388.83 10,957.50 2.40% 459.11 504,000 US Bancorp 1.450% 05/12/2025 498,297.09 91.35 460,386.97 7,308.00 1.59% 3,429.45 827,000 JPMorgan Chase & Co 3.900% 07/15/2025 873,558.57 96.53 798,342.65 32,253.00 4.04% 9,459.68 Port Sum and Hold w Accruals - ACRHLD Page 4
8 - 8
-
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 585,000 Bank Of America Corp 3.875% 08/01/2025 624,331.14 96.48 564,425.04 22,668.75 4.02% 5,635.53 472,000 Home Depot Inc 3.350% 09/15/2025 499,974.23 95.84 452,368.34 15,812.00 3.50% 1,987.54 513,000 Bristol-Myers Squibb Co 0.750% 11/13/2025 473,796.54 88.29 452,937.44 3,847.50 0.85% 1,794.78 257,000 Prudential Finl Inc 1.500% 03/10/2026 249,874.41 88.56 227,606.66 3,855.00 1.69% 538.41 403,000 Procter & Gamble Co 1.000% 04/23/2026 394,061.18 88.50 356,656.93 4,030.00 1.13% 78.80 524,000 Schwab Charles Corp 1.150% 05/13/2026 503,714.96 86.58 453,666.71 6,026.00 1.33% 2,811.01 485,000 Intel Corp 2.600% 05/19/2026 497,799.65 92.45 448,364.27 12,610.00 2.81% 5,670.98 13,568,000 * * Sub Totals * * 13,773,678.83 12,968,488.16 372,420.50 2.87% 99,912.66 U.S. Treasury Bills
2,000,000 U S Treasury Bills 12/08/2022 1,985,002.00 99.65 1,992,942.00 67,799.89 3.40% 0.00 2,500,000 U S Treasury Bills 01/12/2023 2,478,660.00 99.21 2,480,275.00 98,615.73 3.98% 0.00 4,500,000 * * Sub Totals * * 4,463,662.00 4,473,217.00 166,415.62 3.72% 0.00 U.S. Treasury Notes & Bonds
2,246,000 U S Treasury Notes 1.750% 01/31/2023 2,251,056.92 99.42 2,232,863.15 39,305.00 1.76% 9,826.25 2,648,000 U S Treasury Notes 1.375% 06/30/2023 2,640,009.54 97.93 2,593,281.73 36,410.00 1.40% 12,169.65 1,471,000 U S Treasury Notes 0.250% 09/30/2023 1,446,948.50 96.02 1,412,446.85 3,677.50 0.26% 313.19 2,133,000 U S Treasury Notes 2.875% 11/30/2023 2,179,603.78 98.14 2,093,422.19 61,323.75 2.93% 25,635.34 2,036,000 U S Treasury Notes 2.125% 03/31/2024 2,034,316.55 96.57 1,966,171.31 43,265.00 2.20% 3,684.66 2,888,000 U S Treasury Notes 2.000% 04/30/2024 2,893,472.33 96.15 2,776,878.42 57,760.00 2.08% 0.00 2,753,000 U S Treasury Notes 0.625% 10/15/2024 2,688,117.38 92.78 2,554,159.07 17,206.25 0.67% 756.32 2,539,000 U S Treasury Notes 0.500% 03/31/2025 2,466,140.98 91.14 2,313,960.81 12,695.00 0.55% 1,081.17 2,320,000 U S Treasury Notes 0.250% 06/30/2025 2,213,630.56 89.67 2,080,297.60 5,800.00 0.28% 1,938.59 2,077,000 U S Treasury Notes 0.375% 11/30/2025 1,972,491.75 88.38 1,835,710.76 7,788.75 0.42% 3,255.95 2,215,000 U S Treasury Notes 0.375% 01/31/2026 2,109,604.43 87.80 1,944,787.72 8,306.25 0.43% 2,076.56 2,062,000 U S Treasury Notes 0.750% 03/31/2026 1,982,404.35 88.45 1,823,822.50 15,465.00 0.85% 1,317.07 2,598,000 U S Treasury Notes 0.750% 08/31/2026 2,485,764.10 87.29 2,267,669.50 19,485.00 0.86% 3,283.38 29,986,000 * * Sub Totals * * 29,363,561.17 27,895,471.61 328,487.50 1.18% 65,338.13 Port Sum and Hold w Accruals - ACRHLD Page 5
8 - 9
-
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income U.S. Obligations Variable
1,065,000 U S Treasury Notes Adj Rt 4.076% 10/31/2023 1,066,455.34 100.08 1,065,900.99 43,407.89 4.07% 0.00 1,065,000 * * Sub Totals * * 1,066,455.34 1,065,900.99 43,407.89 4.07% 0.00 * * Grand Totals * * 48,806,394.95 46,542,115.37 914,393.64 1.96% Cash Summary
49,258,037.61 166,515.41
-753,409.34
753,409.34
0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
8 - 10
-
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 667,943.57 $ -667,943.57 $ 48,994,445.35 Interest
10/06/2022 Maturity - Interest 11,593.19
U S Treasury Bills 10/06/22
10/11/2022 Interest 4,230.00
MetLife Inc 3.6000% 04/10/24
10/12/2022 Interest 6,807.25
Deere John Capital Corp 3.6500% 10/12/23
10/17/2022 Interest 8,658.00
Comcast Corp New 3.7000% 04/15/24
10/17/2022 Interest 5,478.75
Target Corp 2.2500% 04/15/25
10/17/2022 Interest 8,603.13
U S Treasury Notes 0.6250% 10/15/24
10/25/2022 Interest 2,015.00
Procter & Gamble Co 1.0000% 04/23/26
10/31/2022 Interest 28,880.00
U S Treasury Notes 2.0000% 04/30/24
10/31/2022 Interest 8,583.55
U S Treasury Notes Adj Rt 4.0759% 10/31/23
Sub Total 84,848.87 0.00 0.00
Dividends
10/03/2022 Dividend 616.90
Fidelity Gov Port III FCGXX
Interest From 09/01/2022 To 09/30/2022
Sub Total 616.90 0.00 0.00
Buys
10/12/2022 Buy -2,478,660.00 2,478,660.00
U S Treasury Bills 01/12/23
2500000 Par Val @ $99.1464
Sub Total 0.00 -2,478,660.00 2,478,660.00
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Transactions (3 col) - TRNTNT8 Page 7
8 - 11
-
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Account Transactions
Date Description Income Principal Carrying Value
Sells
10/06/2022 Maturity 2,370,406.81 -2,370,406.81
U S Treasury Bills 10/06/22
2382000 PV @ $ 99.51330017
Cost Basis Removed $2,370,406.81
Sub Total 0.00 2,370,406.81 -2,370,406.81
Disbursements
10/11/2022 Cash Disbursement -3,971.31
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Per Sec. 9 of Cutody Agmt Inv#10823022280 dtd 10-07-22 Acct#255-138705 Inv#0108230 Sub Total 0.00 -3,971.31 0.00
Cash Management
10/03/2022 Sweep - Buy -616.90 616.90
Fidelity Gov Port III FCGXX
616.9 Par Val @ $1.00
10/06/2022 Sweep - Buy -2,382,000.00 2,382,000.00
Fidelity Gov Port III FCGXX
2382000 Par Val @ $1.00
10/11/2022 Sweep - Buy -258.69 258.69
Fidelity Gov Port III FCGXX
258.69 Par Val @ $1.00
10/12/2022 Sweep - Sell 2,471,852.75 -2,471,852.75
Fidelity Gov Port III FCGXX
Sold 2471852.75 Par Val @ $1.00
10/17/2022 Sweep - Buy -22,739.88 22,739.88
Fidelity Gov Port III FCGXX
22739.88 Par Val @ $1.00
10/25/2022 Sweep - Buy -2,015.00 2,015.00
Fidelity Gov Port III FCGXX
2015 Par Val @ $1.00
10/31/2022 Sweep - Buy -37,463.55 37,463.55
Fidelity Gov Port III FCGXX
Transactions (3 col) - TRNTNT8 Page 8
8 - 12
-
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Account Transactions
Date Description Income Principal Carrying Value
37463.55 Par Val @ $1.00
Sub Total 0.00 26,758.73 -26,758.73
Ending Balances $ 753,409.34 $ -753,409.34 $ 49,075,939.81 Transactions (3 col) - TRNTNT8 Page 9
8 - 13
-
Corporate Trust Services provided by Zions Bancorporation, N.A.
Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.
Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.
Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.
October 01, 2022 through October 31, 2022
Account Name : South Pasadena Custody Account No :
Statement Letter Page 10
8 - 14
-
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 119.26 0.010% 119.26 0.010% 12 Morgan Stanley Treasury Portfolio 159,221.33 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.52% 159,340.59 0.250% 158,411.07 0.250% 1Total Project Fund 159,340.59 0.250% 158,411.07 0.250% 1 Funds and Investments
Exhibit B-2
October 31, 2022
Held by Contracted (Third) Parties
8 - 15
MONTH FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 JULY 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 AUGUST 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 SEPTEMBER 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 62,025,768 OCTOBER 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 62,066,381 NOVEMBER 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 DECEMBER 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 FEBRUARY 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 MARCH 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 APRIL 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 MAY 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 JUNE 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 October 31, 2022
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
8 - 16
9 9 - 1
DATE:
FROM:
City Council
Agenda Report
December 21, 2022
Armine Chaparyan, City Manager
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.
SUBJECT: Approval of a Professional Services Agreement with Chawkins Communications, Inc. to Provide Electrification Project and Stakeholder Coordination Services for a total not-to-exceed amount of $53,625
Recommendation
It is recommended that the City Council:
1. Authorize the City Manager to enter into a Professional Services Agreement with Chawkins Communications, Inc. (Consultant) to assist the City in coordinating multiple projects and stakeholders related to electrification in the amount of $53,625, including $48,750 for the proposed work, and $4,875 (10%) as a contingency; and
2. Authorize the City Manager to execute all related documents on behalf of the City.
Background
During the September 21, 2022 Council Meeting, the City Council authorized staff to proceed with the City Civic Center Electrification Project, specifically, the installation of electric vehicle chargers in the City Civic Center parking lots, and the procurement of Police Department electric vehicles through a leasing program. The implementation of the Project will require coordination with City staff and technical consultants in the areas of electrical design, solar and battery backup design, electric vehicle equipment selection, rate development, environmental credit programs, policy development, construction management, communications planning, public outreach and messaging, and other relevant project elements. In addition, the City has multiple project partners including Southern California Edison (SCE) through the Charge Ready Program and other required electrical distribution work, and the Clean Power Alliance (CPA) through the Power Ready Program. The City is working to establish another project partner, the South Coast Air Quality Management District (SCAQMD) Mobile Source Review Committee (MSRC).
Analysis
The Consultant's scope of work includes the initiation of the Project and ongoing project management, along with development of a communications plan, public outreach, Contract with Chawkins Communications providing Electrification Project Coordination December 21, 2022
coordination of staff and stakeholders, including SCE, CPA, and possibly MSRC. The Consultant’s coordination work will also include supporting Police Department vehicle procurement and charging system operational planning. The Consultant will assist in coordinating design and construction, and the development of charger public use policy, rate structures, and a Low Carbon Fuel Standard (LCFS) Credit Program. South Pasadena Municipal Code Section 2.99-29 allows contracts for services of specially trained and professional persons or businesses to be exempt from bidding. Ken Chawkins, the Principal employee of Chawkins Communications, Inc. has 25 years of experience in the energy field, working in many different external-facing posts, interacting with business, labor, non-profit and government organizations on behalf of energy companies, including SCE and the Southern California Gas Company.
Chawkins Communications specializes in designing and deploying strategic communications efforts to align internal and external stakeholders into a dynamic team to meet policy objectives. Staff recommends proceeding with this consultant to provide services with respect to the project coordination scope.
Fiscal Impact
A budget of $350,000 has been appropriated from the General Fund by the City Council in the annual FY 2022-2023 Capital Improvement Program (CIP) budget into CIP Account No. 101-9000-9188-9188-000 to facilitate electric vehicle charger installation efforts. Sufficient funds are available in this CIP account to pay for services under the proposed professional services agreement.
Environmental Analysis
This item is related to professional services associated with the installation of electric vehicle chargers and the procurement of electric vehicles, which was approved by the City Council on September 21, 2022. California Environmental Quality Act (CEQA) analysis was conducted on this previous item.
Attachment
Draft Professional Services Agreement
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ATTACHMENT
Draft Professional Services Agreement
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INTENTIONALLY
LEFT BLANK
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Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTANT SERVICES
(City of South Pasadena / Chawkins Communications, Inc.)
1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Chawkins Communications, Inc. (“Consultant”).
2. RECITALS
2.1. City has determined that it requires the following professional services from a consultant: Electrification project and stakeholder coordination.
2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
3. DEFINITIONS
3.1. “Scope of Services”: see Exhibit A
3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This 9 - 5
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fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.
3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is FiftyThree Thousand and Six Hundred and Twenty-Five Dollars ($53,625), including $48,750 for the proposed work, and $4,875 (10%) as a contingency.
3.5. “Commencement Date”: December 22, 2022.
3.6. “Termination Date”: Until determined to be complete by the City of South Pasadena Public Works Director.
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.
5. CONSULTANT’S DUTIES
5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.
5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.
5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.
5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal 9 - 6
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.
5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Ken Chawkins, Principal shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.
5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.
5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.
5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall 9 - 7
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
6. SUBCONTRACTING
6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.
6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed in the Scope of Work, Exhibit A, and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.
6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.
7. COMPENSATION
7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.
7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.
7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes. 9 - 8
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.
7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.
7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.
7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.
8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
10. RELATIONSHIP OF PARTIES
10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.
10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not 9 - 9
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
represent that it is, or that any of its agents or employees are, in any manner employees of City.
10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.
10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
11. INDEMNIFICATION
11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.
11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.
11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.
Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent. 9 - 10
Professional Services Agreement – Consultant Services
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11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.
11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.
Consultant expressly waives its statutory immunity under such statutes or laws as to City.
11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.
11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
12. INSURANCE
12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.
Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.
12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Electrification project and stakeholder coordination. • Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.
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Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.
Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured
12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.
Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.
12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.
12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks. 9 - 12
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.
Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.
12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.
12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.
12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at 9 - 13
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least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission St., South Pasadena, CA 91030.
Telephone: (626) 403-7230.
12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.
12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.
12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.
City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.
12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.
13. MUTUAL COOPERATION
13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.
13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.
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14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
If to City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 460-6392
Facsimile: (626) 403-7241
If to Consultant
Ken Chawkins, Principal
Chawkins Communications, Inc.
1530 Cheviotdale Drive
Pasadena, CA 91105
Telephone: (818) 422-7412
With courtesy copy to:
Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph
10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph
12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.
16. TERMINATION
16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
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16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.
16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.
16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.
17. INTERPRETATION OF AGREEMENT
17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.
17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.
17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 9 - 16
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17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.
18. GENERAL PROVISIONS
18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.
18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.
18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.
18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.
18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the 9 - 17
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following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.
18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.
18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.
18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.
18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. 9 - 18
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Chawkins Communications, Inc.
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:
By:__________________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________
Approved as to form:
By:__________________________________
Andrew L. Jared, City Attorney
Date:________________________
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EXHIBIT A
Scope of Work
Chawkins Communications, Inc.
Task 1 – Project Initiation / Kickoff Meeting / Project Management Consultant will work with the City Project Manager, City Project Liaisons, and Technical Consultants (Project Team) to draft a proposed schedule related to the areas of focus in the scoped tasks.
Consultant will facilitate a kick-off meeting with City staff and identify team member and stakeholders, and their responsibilities. Consultant’s responsibilities include meeting preparation, facilitation, debriefing with the City Project Manager, and post-meeting document preparation with City Project Liaison assistance. The kick-off meeting with an agenda will define the project’s goals, sequencing, and timeframe for project success. A meeting summary will be drafted with stated project goals, objectives, and action items. The finalized project schedule and sequencing will be developed within ten (10) working days after the kick-off meeting. The schedule will include project milestones and opportunities to review/approve work products throughout the project as necessary.
Schedule: Complete by January 31, 2023.
Deliverables: Agenda; Meeting Summary of Kick-off Meeting; Finalized Project Schedule.
Task 2 – Communications Plan Development
Consultant will work with Project Team to develop the Communication Plan. The Communication Plan will include a consensus on clear key messages, outreach opportunities both in and outside the City, an outreach schedule, message response protocol to address internal and external inquiries regarding the project, identification of point personnel for communications, talking points on project elements, a proposed schedule for communications training, and a proposed schedule for message dissemination to internal/external audiences. Consultant will prepare a digital slide presentation that describes the project elements, including the key messages – that can be used for multiple audiences, including City Council, agencies, members of the public, and external partners.
Schedule: Complete by January 31, 2023.
Deliverables: Communications Plan, Proposed schedule of Messaging Opportunities, Slide Presentation for City Council and external audiences.
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Task 3 – Staff Project Outreach Activities
Consultant will work with the City staff to prepare materials, reach out to audiences, and facilitate/attend events to educate City and regional stakeholders regarding project. Consultant’s responsibilities include developing a stakeholder matrix, developing outreach materials, facilitating invites, and conducting the outreach events.
Schedule: Ongoing through project.
Deliverables: Stakeholder Matrix, Outreach Materials, and In-Person/Virtual Events.
Task 4 – Project Team Coordination
Consultant will hold frequent meetings with the City Project Manager, City Project Liaisons, and Technical Consultants (Project Team). Meetings will occur at least twice permit month. Consultant will work with the Project Team to ensure stakeholders are aware of project progress and are aligned with activities.
Schedule: Ongoing through project.
Deliverables: Meeting Agendas and Outcomes.
Task 5 – Southern California Edison (SCE) Coordination
Consultant will work with Southern California Edison and the Project Team to coordinate Charge Ready Program elements, including but not limited to planning, funding, requirements, schedule, scope negotiation, etc. Consultant will work with Southern California Edison and the Project Team to coordinate elements outside of the Charge Ready Program, including improvement to distribution systems and City equipment/service components.
Schedule: Ongoing through project.
Task 6 – Clean Power Alliance (CPA) Coordination
Consultant will work with Clean Power Alliance and the Project Team to coordinate Power Ready Program elements, including but not limited to planning, funding, requirements, schedule, scope negotiation, etc.
Schedule: Ongoing through project.
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Task 7 – Mobile Source Air Pollution Reduction Review Committee (MSRC) Coordination In the circumstances that the City executes an agreement with the Mobile Source Air Pollution Reduction Review Committee, the Consultant will work with MSRC and the Project Team to coordinate Transformative Transportation Strategies & Mobility Solutions Program elements, including but not limited to planning, funding, requirements, schedule, scope negotiation, etc.
Schedule: Ongoing through project.
Task 8 – Police Vehicle Procurement Support and Coordination Consultant will work with the Project Team, vehicle manufacturer, and leasing company to support the procurement of police vehicles, including communication support with various stakeholders. Consultant will work with Project Team to ensure that police vehicle procurement and other project elements align in scope and schedule.
Schedule: Complete by June 30, 2023.
Task 9 – Charging System Planning and Operational Plan Development Consultant will work with the Project Team to facilitate the day-to-day planned operational use of the charging equipment by Public Safety staff, including but not limited to time-of-use, charging practices, troubleshooting, operations and maintenance, planned redundancy, etc. Consultant will work with the Project Team to facilitate the development of an Operational Plan to realize the most effective and efficient use of the charging equipment and available energy rates/fees. Consultant will assist Project Team in vetting developed materials through a Public Safety staff stakeholder review process.
Schedule: Complete by June 30, 2023.
Deliverables: Operational Plan.
Task 10 – Design & Construction Coordination
Consultant will work with Project Team to coordinate design and construction activities that impact stakeholder management, including but not limited to parking impacts to the public, staff site use, City Civic Center power outages, etc.
Schedule: Ongoing through project.
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Task 11 – Charger Public Use Policy and Rate Structure Development Consultant will work with the Project Team to facilitate the implementation of a Charger Public Use Policy, including, but not limited to use guidelines, availability, payment process, networking/monitoring policy, mobile app, etc. Consultant will work with the Project Team to facilitate the development of a Rate Structure for public-facing chargers. Consultant will assist Project Team in vetting developed materials through a public process including outreach, marketing materials, Commission(s), City Council meeting(s), etc.
Schedule: Complete by September 30, 2023.
Deliverables: Charger Public Use Policy, Rate Structure.
Task 12 – Grant & Low Carbon Fuel Standard (LCFS) Credit Program Development Consultant will work with the Project Team to facilitate grant-funding opportunities through understanding the City’s goals, services, plans, and needs. Consultant will provide recommendations on programs that align with this project. Consultant will work with the Project Team to develop a Low Carbon Fuel Standard (LCFS) Credit Program, if feasible, and integrate the LCDS Credit Program into coordination and outreach related work in this scope, e.g. discussing electrification cost benefits in messaging materials.
Schedule: Complete by September 30, 2023.
Deliverables: LCFS Credit Program (if feasible).
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EXHIBIT B
Project Fees and Hourly Billing Rates
Ken Chawkins, Principal $ 195.00 / hr
Task Hours (qty) Fee
1 - Project Initiation / Kickoff Meeting /
Project Management 10 $1,950
2 - Communications Plan Development 25 $4,875
3 - Staff Project Outreach Activities 25 $4,875
4 - Project Team Coordination 35 $6,825
5 - Southern California Edison (SCE)
Coordination 35 $6,825
6 - Clean Power Alliance (CPA) Coordination 5 $975
7 - Mobile Source Air Pollution Reduction
Review Committee (MSRC) Coordination 15 $2,925
8 - Police Vehicle Procurement Support and
Coordination 10 $1,950
9 - Charging System Planning and
Operational Plan Development 10 $1,950
10 – Design & Construction Coordination 20 $3,900
11 - Charger Public Use Policy and Rate
Structure Development 35 $6,825
12 - Grant & Low Carbon Fuel Standard
(LCFS) Credit Program Development 25 $4,875
Total 250 $48,750
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10 10 -1
City Council
Agenda Report
DATE: December 21, 2022
FROM: Armine Chaparyan, City Manager'J\0
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO. --
SUBJECT: Approval of a Second Amendment to the Arroyo Seco Racquet Club Lease Agreement with I-Tennis, Inc.
Recommendation
It is recommended that the City Council approve a second amendment to the Arroyo Seco Racquet Club (Racquet Club) Lease Agreement (Lease Agreement) with I-Tennis, Inc. (I-Tennis).
Background
On January 1, 2011, the City of South Pasadena (City) entered into a Lease Agreement with I-Tennis, Inc. for the Racquet Club. On May 2, 2012, the City Council approved the First Amendment to the agreement, which allowed for subleasing a portion of the facility to Frotanasce & Associates Sports Medicine Center and Physical Therapy. The proposed second amendment will endorse the hold-over period and amend the terms of the Agreement and Amendments to extend and establish the term on a month-to-month basis while negotiations are completed.
Analysis
On January 1, 2011, I-Tennis entered a Lease Agreement for the Arroyo Seco Racquet Club. Through that agreement, I-Tennis, Inc. committed to $224,250 in capital improvements to the facility in exchange for monthly rent credit of $3,737 and a monthly rent of $3,263. All capital improvements were completed, and in years six through ten of the agreement, the rent increased to $7,000 per month. At the beginning of year eleven, rent increased based on the Consumer Price Index (CPI), which brought the rent to $8,355 per month. The current agreement will expire on December 31, 2022, and negotiations are underway. The proposed amendment will allow more time to thoroughly negotiate and discuss the terms of the next agreement.
Staff recommends that the City Council approve a second amendment to the Racquet Club Lease Agreement, allowing the agreement to continue on a month-to-month basis through April 1, 2023. The City and I-Tennis have a 30-day written notice of termination.
The remaining provisions of the Agreement and Amendments not otherwise in conflict will remain in full effect.
Approve a Second Amendment to the Arroyo Seco Racquet Club Lease Agreement December 21, 2022
Fiscal Impact
There is no fiscal impact associated with this recommendation.
Commission Review and Recommendation
This matter was not reviewed by a Commission.
Attachment: Second Amendment to the Arroyo Seco Racquet Club Lease Agreement 10 -2
ATTACHMENT
Second Amendment to the Arroyo Seco Racquet
Club Lease Agreement
10 -3
INTENTIONALLY
LEFT BLANK
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279352.1 1
AMENDMENT NO. 2 TO THE
I-TENNIS AGREEMENT LEASE AGREEMENT
This Second Amendment to the I-Tennis Lease Agreement (hereinafter "Second Amendment") is made as of the ____ day of December 2022 (the "Execution Date") by and between The City of South Pasadena, California (hereinafter referred to as "Owner") and I-Tennis, Inc. (hereinafter referred to as "Operator") to amend the terms of the Agreement, as amended by the First Amendment (defined below) and to ratify the actions of the Parties in leasing the Facility (as defined below) since January 1, 2011. Owner and Operator are referred to in this Amendment collectively as the "Parties" and individually as a "Party."
WITNESSETH:
WHEREAS, on or about January 1, 2011, Owner and Operator entered into a Lease Agreement Agreement (hereinafter referred to as the "Agreement") for the lease of the Arroyo Seco Racquet Club ("Facility"); and
WHEREAS, on or about May 2, 2012, Owner and Operator entered into Amendment No. 1 to Agreement ("First Amendment"), which approved a sublease of a portion of the Facility to Fortanasce & Associates Sports Medicine Center and Physical Therapy for physical fitness, physical therapy and other uses permitted under the Master Lease; and
WHEREAS, the Parties desire to amend the terms of the Agreement as amended by the First Amendment and amend the terms of the Agreement as amended by the First Amendment for the purpose of requiring additional indemnification. All capitalized terms that are used but not defined in this Second Amendment shall have the meanings given to them in the Agreement as amended by the First Amendment.
NOW, THEREFORE, the Parties agree as follows:
a.) The operation of the Agreement from May 2, 2012, to the present, has been continued on the Parties by a mutual operation based on the terms of the Agreement as amended by the First Amendment.
b.) Section 3.1 (Term) of the Agreement is hereby amended to read as follows, superseding all other iterations of Section 3.1:
3.1 Term. The term of this Agreement ("Term") shall commence on the Execution Date and continue on a month-to-month basis until April 1, 2023. c.) Section 26.1 A of the Agreement is hereby amended to read as follows:
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279352.1 2
26.1 Owner may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days written notice to Operator.
d.) Section 26.2 of the Agreement is hereby amended to read as follows:
26.2 Operator may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days written notice to Owner. Section 26.2 of the Agreement is hereby amended as follows:
Remaining Provisions of the Agreement. All other terms, conditions, and provisions of the Agreement as amended by the First Amendment, to extend not modified by this Second Agreement, shall remain in full and effect.
IN WITNESS WHEREOF this Second Amendment is signed by the Parties on the date first above written.
APPROVED AS TO FORM
________________________
Name: Andrew L. Jared
Title: City Attorney
ATTEST
_________________________
Name: Desiree Jimenez, CMC
Title: Chief City Clerk
Owner:
City of South Pasadena
________________________
Name: Arminé Chaparyan
Title: City: Manager
Date:
Manager:
I-Tennis, Inc.
Name: John Letts
Title:
Date:
10 -6
11 11 - 1
DATE:
FROM:
City Council
Agenda Report
December 21 , 2022
Armine Chaparyan, City Manager
PREPARED BY: Cathy Billings, Library Director
ITEM NO. --
SUBJECT: Acceptance of Two Donations to the Library from the Friends of the South Pasadena Public Library, Inc. and South
Pasadena Beautiful, totaling $7,506.26.
Recommendation
It is recommended that the City Council accept two donations to the Library, totaling $7,506.26, to be used for the purpose of replacing the patio furniture on the Oxley Street side of the Library:
1. $5,506.26 from the Friends of the South Pasadena Public Library, Inc.
2. $2,000.00 from South Pasadena Beautiful.
Background
Library Park has a small patio area adjacent to the Library building on the Oxley Street side. This area has two 6' long tables flanked by benches with backs. These were donated in 2013 by South Pasadena Beautiful (SPB) in honor of Linda and Eddie Setzler. The family also donated money to SPB to be used for a memorial plaque. The tables are used regularly by the general public as well as by customers using the Library's Wi-Fi network.
The Friends of the South Pasadena Public Library, Inc. (Friends) is a 501 c3 organization founded in 1950 to provide financial support and advocacy for the South Pasadena Public Library. These funds from the Friends would be in addition to the $40,501 .00 they budgeted for calendar year 2022 to support Library materials, programs, and services. Specifically, the funds are in memory of Friends Bookstore cofounder Dorothy Cohen, and Dennis Potts husband to long-time Bookstore Committee co-chair Donna Potts.
SPB is an all-volunteer 501 c3 non-profit organization, founded in 1965 for the purpose of organizing and pursuing projects for the improvement of the City of South Pasadena, encouraging community pride and engagement, sustainability, and the preservation of existing beauty. SPB works in cooperation with many entities, including governmental, volunteer, philanthropic and educational organizations. 11 - 2
Acceptance of Two Donations to the Library Totaling $7,506.26 December 21, 2022
Analysis
The furniture has been well used for nine years and is showing its age. Staff propose to replace the worn furniture with a different configuration that will provide seating capacity for a greater number of visitors. Instead of two large tables, the replacement furniture would consist of four smaller tables. Three of the tables would have four stool-type seats and the fourth would have three seats and accommodation for one wheelchair. A second plaque would be added to memorialize Dorothy Cohen and Dennis Potts, and to acknowledge the generosity of the Friends and SPB.
Fiscal Impact
The funds will be deposited to the Library's Designated Gifts Account No. 101-0000- 0000-2996-001, and will cover part of the cost of the purchase of the furniture. The remainder of the cost will be paid out of the Library's Fiscal Year 2022-23 Budget as planned (Building & Improvements: Account No. 101-8010-8011-8500). The furniture is designed to last many years and will require minimal, if any, ongoing maintenance.
Commission Review and Recommendation
The Library Board of Trustees was given an update on this matter at the meeting on December 8, 2022. The update was provided during Library Director Communications and as it was not an action item, no action was taken.
12 12 - 1
City Council
Agenda Report
DATE: December 21, 2022
FROM: Armine Chaparyan, City Manager ~
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.
SUBJECT: Approval of a Professional Services Agreement with Carollo Engineers, Inc. to Develop Sewer Consent Judgment Related Reports to be submitted to the Los Angeles Regional Water Quality Control Board
Recommendation
It is recommended that the City Council:
1. Authorize the City Manager to enter into a Professional Services Agreement with Carollo Engineers, Inc. (Consultant) to assist the City in submitting required reports to the Los Angeles Regional Water Quality Control Board (RWQCB) Enforcement Unit to comply with an existing Consent Judgment. The Professional Services Agreement is in the amount of Sixty-Six Thousand Dollars ($66,000), including $59,968 for the proposed work, and $6,032 (approximately 10%) as a contingency;
2. Authorize an appropriation of $66,000 from the Sewer Reserves Fund 210 to Public Works Sewer Maintenance Professional Services Expenditure Account No. 210-6010-6501-8170-000 for this work; and
3. Authorize the City Manager to execute all related documents on behalf of the City.
Background
The City of South Pasadena has specific requirements related to sewer maintenance and operations that must be completed under a 2011 Consent Judgment (Exhibit C of the Attachment). These requirements include sewer repair work at specific locations, submittal of quarterly reports, implementation of an asset management software program, a flow and capacity study, video analysis of the sewer system and related quarterly reports, a Fats, Oils, and Grease (FOG) Control Program, frequent inspection of locations with historic performance issues (hot spots), and staff training.
The City undertook a comprehensive sewer infrastructure improvement program to implement the requirements of the Consent Judgment. The Los Angeles RWQCB Enforcement Unit has made inquiries to the City regarding the status of the work related to the Consent Judgment. In 2019, a Project Completion Report was submitted to the RWQCB, however, the 2019 report did not include a list or description of all the projects Contract with Carollo Engineers to provide Sewer Consent Judgment Related Reports December 21, 2022
listed in the Consent Judgment that have been completed. Specifically, the RWQCB is requesting additional information to resolve discrepancies between the Consent Judgment and the completed sewer rehabilitation work documented in the 2019 Project Completion Report, the completed video inspection work, and the completed staff inspections and staff training. In addition, the RWQCB is requesting a resolution on the lack of submitted quarterly required reports since 2017.
Analysis
Compliance with the Consent Judgment is overseen by the Director of Public Works.
The current Director has made this project a priority since taking the position earlier this year. However, staffing levels have not allowed for this to be accomplished with the current personnel. Staff is seeking assistance from a professional consultant to develop several reports that detail the City’s actions and findings related to the Consent Judgment requirements.
Carollo Engineers, Inc. (Carollo) has become familiar with the City’s sewer system as part of developing the City’s One Water 2050 Plan, a 30-year master planning effort for the City’s water, sewer, and stormwater systems. Carollo has also developed the City’s Sewer System Management Plan (SSMP), recently adopted at the November 16, 2022 City Council Regular Meeting. Carollo has thorough knowledge and familiarity with the City’s sewer system and processes, and is therefore the best vendor to complete this critical work.
The Professional Services Agreement (Attachment) includes three tasks related to requirements in the Consent Judgment. These tasks include the completion of a Supplemental Project Completion Report, a Flow and Capacity Study, and a Report on Subsequent Video Analysis covering multiple quarters from 2018 through 2022.
Fiscal Impact
Staff is recommending an appropriation of $66,000 from the Sewer Fund Reserves to the Public Works Sewer Maintenance Professional Services Expenditure Account No. 210-6010-6501-8170-000 for this work.
Environmental Analysis
This item is related to the development of reports to comply with a State mandated Consent Judgment for the City’s existing sanitary sewer system. Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15308, Class 8, “Actions by Regulatory Agencies for Protection of the Environment,” this action is exempt from further review under CEQA. The development and implementation of the plan is a requirement of the California State Water Resources Control Board, and is exempt from the CEQA (Public Resources Code §21000 et seq.) because it is an action pursuant to a regulatory requirement to assure the protection of the environment. Furthermore, the Plan applies to the City’s existing sanitary sewer collection system, where there is no expansion of use in this reporting action, and is therefore exempt from the CEQA analysis based on State CEQA Guidelines Section requirements under Section 21084 12 - 2
Contract with Carollo Engineers to provide Sewer Consent Judgment Related Reports December 21, 2022
of the Public Resources Code, in accordance with Article 19, Section 15301, Class (1) "existing facilities."
Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.
Attachment: Draft Professional Services Agreement and Exhibits 12 - 3
ATTACHMENT
Draft Professional Services Agreement
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Professional Services Agreement – Consultant Services
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PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTANT SERVICES
(City of South Pasadena / Carollo Engineers, Inc.)
1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Carollo Engineers, Inc. (“Consultant”).
2. RECITALS
2.1. City has determined that it requires the following professional services from a consultant: Development of Reports Related to a Sewer Consent Judgement.
2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
3. DEFINITIONS
3.1. “Scope of Services”: see Exhibit A
3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This 12 - 5
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3.4. 3.5.
3.6. fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.
“Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is SixtySix Thousand Dollars ($66,000), including $59,968 for the proposed work, and $6,032 (approximately 10%) as a contingency.
“Commencement Date”: December 22, 2022.
“Termination Date”: Until determined to be complete by the City of South Pasadena Public Works Director.
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.
5. CONSULTANT’S DUTIES
5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.
5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.
5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.
5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal 12 - 6
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laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.
5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Matt Huang, Associate Vice President / Project Manager shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.
5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.
5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.
5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall 12 - 7
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be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
6. SUBCONTRACTING
6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.
6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed in the Scope of Work, Exhibit A, and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.
6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.
7. COMPENSATION
7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.
7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.
7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes. 12 - 8
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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.
7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.
7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.
7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.
8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
10. RELATIONSHIP OF PARTIES
10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.
10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not 12 - 9
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represent that it is, or that any of its agents or employees are, in any manner employees of City.
10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.
10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
11. INDEMNIFICATION
11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.
11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.
11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.
Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent. 12 - 10
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11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.
11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.
Consultant expressly waives its statutory immunity under such statutes or laws as to City.
11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.
11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
12. INSURANCE
12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.
Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.
12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Development of Reports Related to a Sewer Consent Judgement
Documentation of Best’s rating acceptable to the City. Original endorsements effecting coverage for all policies required by this Agreement.
City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.
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12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
General Liability:
General Aggregate: $2,000,000
Products Comp/Op Aggregate $2,000,000
Personal & Advertising Injury $2,000,000
Each Occurrence $2,000,000
Fire Damage (any one fire) $ 100,000
Medical Expense (any 1 person) $ 10,000
Workers' Compensation:
Workers' Compensation Statutory Limits
EL Each Accident $1,000,000
EL Disease - Policy Limit $1,000,000
EL Disease - Each Employee $1,000,000
Automobile Liability
Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.
Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured
12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.
Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.
12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.
12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks. 12 - 12
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12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.
Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.
12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.
12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.
12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at 12 - 13
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least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission St., South Pasadena, CA 91030.
Telephone: (626) 403-7230.
12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.
12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.
12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.
City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.
12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.
13. MUTUAL COOPERATION
13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.
13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.
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14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
If to City
H. Ted Gerber
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 460-6392
Facsimile: (626) 403-7241
If to Consultant
Inge Wiersema, P.E.
Vice President / Principal‐in‐Charge
Carollo Engineers, Inc.
707 Wilshire Boulevard, Suite 3920
Los Angeles, CA 90017
Telephone: (213) 489-1587
With courtesy copy to:
Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph
10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph
12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.
16. TERMINATION
16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
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16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.
16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.
16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.
17. INTERPRETATION OF AGREEMENT
17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.
17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.
17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12 - 16
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17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.
18. GENERAL PROVISIONS
18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.
18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.
18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.
18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.
18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the 12 - 17
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.
18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.
18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.
18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.
18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. 12 - 18
Professional Services Agreement – Consultant Services
Approved For Use 11/15/16
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Carollo Engineers, Inc.
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:
By:__________________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________
Approved as to form:
By:__________________________________
Andrew L. Jared, City Attorney
Date:________________________
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EXHIBIT A
Scope of Work
Carollo Engineers, Inc.
Task 1 – Supplemental Project Completion Report
Carollo will, using the available geographic information system (GIS) data associated with the sewer video analysis performed by through year 2015, summarize in a map and table the pipelines considered to be in Groups “C”, “D”, “I”, and “II”, as noted in paragraph 5 of the Consent Judgement, shown in Exhibit C of this agreement. Carollo will review the record drawings, summary maps, reports and tables developed at the end of the Phase 1 and Phase 2 sewer projects to identify the pipelines that were replaced and had spot repairs completed. For the pipelines considered to be in Groups “C”, “D”, “I”, and “II” where the documentation does not clearly show that repairs have been made, Carollo will review the subsequent video analysis to evaluate whether repairs have been made on those pipelines or not.
Carollo will develop a Supplemental Project Completion Report summarizing the pipelines that were classified as Groups “C”, “D”, “I”, and “II”; the pipelines that were replaced or repaired; and identification of any pipelines in Groups “C”, “D”, “I”, and “II” that did not have work completed. Carollo will submit a draft technical memorandum (TM) to the City. After receiving City comments, Carollo will submit a draft final TM to the City for submission to the Los Angeles Regional Water Quality Control Board (RWQCB). Carollo will incorporate RWQCB comments and produce a final, stamped TM.
Carollo has also budgeted three virtual conference calls, one as a kickoff meeting, one to present summarized results, and one to review the draft TM. Carollo has also budgeted one visit to the City’s offices to review/obtain data.
Schedule:
Carollo will produce the draft TM for Task 1 within two (2) months of Notice to Proceed.
Final TM will be delivered within seven business days of receiving comments on the final draft TM.
Deliverables:
Draft TM, Final TM
Task 2 – Flow and Capacity Study
A flow and capacity study is required by paragraph D of the Consent Judgment, shown in Exhibit C.
Carollo will develop a flow and capacity study report based on work performed as part of a previous scope (One Water 2050 Plan). Paragraph D required the development of an approved plan, followed by 12 - 20
the performance of the System Flow Monitoring and Capacity Analysis. Carollo will develop a summary TM summarizing the capacity analysis work already performed in the One Water 2050 Plan.
After receiving City comments, Carollo will submit a draft final TM to the City for submission to the RWQCB. Carollo will incorporate RWQCB comments and produce a final, stamped TM.
Calls and meetings for this task will be completed as part of Task 1.
Schedule:
Carollo will produce the draft TM for Task 2 within two (2) months of Notice to Proceed.
Final TM will be delivered within seven business days of receiving comments on the final draft TM.
Deliverables:
Draft TM, Final TM
Task 3 – Quarterly Report on Subsequent Video Analysis
The City is required to submit a quarterly report summarizing Subsequent Video Analysis as required by paragraph D of the Consent Judgement, shown in Exhibit C. The last report submitted to RWQCB covered 4th quarter 2017, and the report has not been submitted since then. Carollo will develop a single quarterly report covering the period from the 1st quarter of 2018 through the 4th quarter of 2022.
The report will discuss Subsequent Video Analysis; new sanitary sewer overflows (SSOs) data; continued implementation of routine maintenance; City’s fats, oils, and grease (FOG) control program; and the City’s Hot Spot program.
Carollo will review the video analysis performed in 2020 for all pipes that were initially classified as Groups “C”, “D”, “I”, and “II” per the Consent Judgement. Any Groups “C”, “D”, “I”, and “II” pipelines with significant defects from the video analysis from 2020 will be identified, including a recommendation for replacement, lining, and/or repair.
Carollo will also compile new Sanitary Sewer Overflow (SSO) data from years 2018 through 2022, as well as document the City’s ongoing maintenance processes.
Carollo will submit a draft TM to the City. After receiving City comments, Carollo will submit a draft final TM to the City for submission to the RWQCB. Carollo will incorporate RWQCB comments and produce a final, stamped TM.
Carollo has also budgeted two virtual conference calls for this task beyond those in Task 1, one to present summarized results, and one to review the draft TM. 12 - 21
Schedule:
Carollo will produce the draft TM for Task 3 within two months of completion of the draft TM of Task 1.
Final TM will be delivered within seven business days of receiving comments on the final draft TM.
If the project extended beyond four months, additional project management budget will be required.
Deliverables:
Draft TM, Final TM
Scope Clarifications
If RWQCB rejects the Flow and Capacity Study, no work is included to perform additional flow or capacity analysis to meet RWQCB requests.
No work is included in this Scope of Work to assist the City on the Asset Management Program (paragraph 6 of the Consent Judgment).
No work is included in this Scope of Work to assist the City with ongoing biannual requirements for Subsequent Video Analysis, other than a summary of the video analysis performed in 2020. 12 - 22
EXHIBIT B
Project Fees and Hourly Billing Rates
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Task I Principal- I Project I Quality I Project I Staff I GIS I Ad . I Total I ODC I Total Descript ion in-Charge Manager Control Engineer Engineer Analyst min Hours s Fee Supplemental
Project
Complet ion
TM
Flow and
Capacit y
Study
Quarterly TM
on Video
Analysis
Tot al
4 18 4
0 6 2
4 14 4
8 38 10
EngineersJScientists
Assistant Professional
Professional
Project Pmfessional
24 16
24 64
Lead Project Professional
Senior Professional
Technicians
Technicians
Senior Technicians
Support Staff
Document Processing I Clerical
Other Direct Expenses
Travel and Subsistence
Mileage at IRS Reimbursement Rate
Effective July 1. 2022
Subconsultanl
Other Direct Cost
Expert Witness
40 24
0 4
32 12
72 40
12 126
4 32
12 102
28 260
Hourly Rate
$213.00
258.00
272.00
313.00
345.00
153.00
223.00
147.00
al cost
S.625 per mile
cost + 10%
cost + 10%
Rate x 2.0
Rates listed are valid through December 31, 2023.
This fee schedule is subject to annual revisions due lo labor adjustments. $100 $28,514
$ 7,832
$23,622
$100 $59,968
EXHIBIT C
2011 Consent Judgement (included as a Reference to Exhibit A Scope of Work) 12 - 24
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9 SUPERIOR COURT OF THE STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
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PEOPLE OF THE STATE OF
12 CALIFORNIA EX REL. REGIONAL
WATER QUALITY CONTROL BOARD,
. 13 LOS ANGELES REGION, .
14 .PLAINTIFF,
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16 THE.CITY OF S_OUTH PASADENA,
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DEFENDANT.
Case No.
[PROPOSED] CONSENT JUDGMENT
PURSUANT TO STIPULATION OF THE
PARTIES; [PROPOSED] ORDER
21 This consent judgment pursuant to stipulation (Consent Judgment) is entered into by 22 Plaintiff the People of the State of California, ex rel. Regional Water Quality Control Board, Los 23 Angeles Region (Regional Board), and Defendant the City of South Pasadena (City). For 24 purposes of this Consent Judgment, the Regional Board and the City shall be referred to 25 collectively as the Parties.
26 INTRODUCTION
27 This Consent Judgment relates to the City's failure to comply with the terms of State Water 28 Resources Control Board Order No. 2006-0003-DWQ, Statewide General Waste Discharge People v. City of South Pasadena 1 Consent Judgment Pursuant to Stipulation 12 - 26
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Requirements for Sanitary Sewer Systems (WDR). As set forth in th~ Complaint filed concurrently hereto, the Regional Board alleges that the City failed to comply with the WDR by discharging pollutants, including but not limited to raw sewage, into waters of the United States and/or waters of the state, in violation of Water Code sections 13263 and/or 13376, for which the Regional Board or a superior court can assess civil liability pursuant to Water Code sections 13350 and/or 13385.
The Parties engaged in extended settlement negotiations prior to the initiation of litigation.
In these negotiations, the Regional Board was represented by the Attorney General of the State of California. The City was represented by Richard Adams II of Jones and Mayer, City Attorney and James L. Markman of Richards, Watson & Gershon, Special Counsel.
The Parties have agreed to settle this matter without litigation pursuant to the terms of this Consent Judgment. The Regional Board has filed a Complaint simultaneously with the lodging i of this ConsentJudgment. The Parties enter into this Consent Judgmentpursuant to a compromise and settlement of the allegations in the Complaint. The Parties believe that the \ '
resolution embodied in this Consent Judgment is fair and reasonable and fulfills the Regional Board's enforcement objectives; that its terms are appropriate in light of certain corrective efforts . the City has made or will make, and penalties to which the City has agreed to pay; and that entry. of this Consent Judgment is in the best interest of the public.
The Parties, after opportunity for review by counsel, hereby stipulate and consent to the I I
entry of this Consent Judgment as set forth below.
IT IS HEREBY ORDERED, ADJUDGED, AND DECREED:
CONSENT JUDGMENT PURSUANT TO STIPULATION
· 1. DEFINITIONS
Except where otherwise expressly defined in this Consent Judgment, all terms shall be interpreted consistent with the Porter-Cologne Water Quality Control Act, Water Code sections 13300 et seq., including the regulations promulgated pursuant to those sections, and the Federal People v. City of South Pasadena 2 Consent Judgment Pursuant to Stipulation 12 - 27
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28 Water Pollution Control Act, 33 U.S.C. sections 125.1 et seq., including the regulations promulgated under those sections, 40 C.F.R. 100 et seq.
2. COMPLAINT AND SCOPE OF AGREEMENT
The Complaint in this action alleges that the City violated Water Code sections 13263 and/or 13376, for which the Regional Board or a superior court can assess civil liability pursuant to Water Code sections 13350 and/or 13385. This Consent Judgment resolves all allegations and violations made in the Complaint in this case as well as four (4) additional violations that the Parties have agreed will be covered by this Consent Judgment. The total number of violations covered by this Consent Judgment shall be twenty six (26) violations, all of which are listed in the table attached hereto as Exhibit A.
3. JURISDICTION AND VENUE
The Parties agree that the Superior Court of California, County ofL9s Angeles, has subject matter jurisdiction over the matters alleged in this action and personal jurisdiction _over the Parties to this Consent Judgment, and that the Superior Court for the County of Los Angeles is the proper venue of this action.
4. PAYMENT OF CIVIL PENALTIES AND INVESTIGATION AND
ENFORCEMENT COSTS
4.1 Total Penalties·
On entry of this Consent Judgment, the City shall be liable for a total of nine hundred thousand doHars ($900,000) in civil penalties.
4.2 Civil Penalty Payment
Within thirty (3 0) days of entry of this Consent Judgment, the City shall pay a civil penalty of an amount equal to the remainder of two hundred twenty-five thousand dollars ($225,000) less the cost to the City of an asset management software system acceptable to the Regional Board, such cost not to.exceed fifty thqusand dollars ($50,000) with a check payable to the State Water ) Pollution Cleanup and Abatement Account. If the City fails to make payment of this amount within thirty (30) days, the City shall pay a stipulated penalty of one thousand dollars ($1,000) for each day payment is overdue.
People v. City of South Pasadena 3 Consent Judgment Pursuant to Stipulation 12 - 28
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The City shall deliver these payments to the Regional Board addressed to:
Regional Water Quality Control Board, Los Angeles Region 320 West Fourth Street, Suite 200 ·
Los Angeles, California 90013
Attention: Paula Rasmussen
4.3 Suspended Penalties
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The remaining civil penalties in the amount of six hundred and seventy-five thousand dollars ($675,000) shall be suspended. These suspended penalties (Suspended Civil Liability) shall be deemed satisfied once the City completes all obligations pursuant to section 5 below.·
4.3a Reductions in Suspended Civil Liability
Notwithstanding section 4.3 above, the City shall receive a reduction in the amount of the Suspended Civil Liability as follows. When the City completes fifty percent (50%) of the obligations pursuant to section 5 below, the City shall receive a credit of one hundred seventy thousand dollars ($170,000). When the City completes seventy five percent (75%) of the obligations pursuant to section 5 below, the City shall receive an additional credit of one hundred . seventy thousand dollars ($170,000), for a total credit of three hundred and forty thousand dollars ($340,000). The remaining portion of the Suspended Civil Liability shall be satisfied when the entire obligation pursuant to section 5 below is complete.
4.4 Attorney Fees, Staff Investigation Costs, and SEP Oversight Costs Within thirty (30) days of entry of this Consent Judgment, the City shall pay fifty thousand dollars ($50,000) for attorneys' fees and staff investigation costs and all oversight costs, delivered as set forth in Section 4.2 above and with a check payable to the State Water Pollution Cleanup and Abatement Account. If the City fails to make payment of this amount within thirty (30) days of entry of this Consent Judgment, the City shall pay a stipulated penalty of one thousand dollars I
($1,000) for each day payment is overdue with a check payable to the State Water Pollution Cleanup and Abatement Account delivered to the Regional Board as set forth in Section 4.2 above.
4.5 Disputes Pertaining to Payment of Penalties
Should any disagreement arise pertaining to the City's failure to pay civil penalties, People v. City of South Pasadena Consent Judgment Pursuant to Stipulation 12 - 29
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attorneys' fees, or staff investigation costs, the Regional Board may enforce these provisions by using the procedures set forth in section 14 below .. If the Regional Board believes that the City has failed.to complete any portion of the obligations pursuant to section 5 of this Consent Judgment, the Regional Board may seek to lift the suspension of any Suspended Civil Liability amount as defined in section 4.3 of this Consent Judgment by using the procedures set forth in section 14 below, taking into account any credits that are due to the City pursuant to section 4.3a above.
5. SEWER REPAIR WORK
The .City, through DMR Team Inc. (DMR), has complete.cl video analysis of at least 50% of the City's sewer system, and has groupe·d the condition of the sewer mains into four categories, groups A, B, C, and D. DMR has also grouped all spot repairs needed in those mains into four categories, groups I, II, III, and IV. The City shall complete the video analysis of the remaining 50% of the City's sewer system, as specified in section 8 of this Consent Judgment. The City shall then complete repairs on all mains that the City has defined as in a Group "C" or "D" repair , . condition in its "Sewer Video Analysis and Condition Assessment" (Condition Assessment Report) 1 as specified in sectio~s 5.1 and 5.2 below. Additionally, .the City shall complete all locai spot repairs found to be in a Group "I" or "II" repair condition in the City's Condition Assessment Report as specified in sections 5 .1 and 5 .2 below. Together, Groups "C" and "D" and "I" and "II" shall be referred to as the Capital Improvement Program. If the City fails to complete any part of the Capital Improvement Program repairs within the time perjods specified below, the City shall pay the appropriate Suspended Civil Liability amount as specified in sections 4.3 and 4.5 above.
5.1 Group "J)" and· Group "I" Repair Condition
The City shall complete the repairs of the sewer mains in Group "D" and local spot repairs in Group "I" repair condition within 4 years of entry of this Consent Judgment. 1 The Condition Assessment Report is attached hereto as Exhibit B.
People v. City of South Pasadena 5 Consent Judgment Pursuant to Stipulation 12 - 30
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5.2 Group ."C" and G_roup "II" Repair Condition
The City shall complete the repairs of the sewer mains in Group "C" and local spot repairs in Group "II" repair condition within 10 years of entry of this Consent Judgment.
5.3 Additional Incentive Payments
If the City fails to complete the Capital Improvement Program above within 9 years from · the date of entry of this Consent Judgment, the City shall pay $10,000 a month for each month the City has not completed its Capital Improvement Program (Additional Incentive Monies). There shall be rio noticed motion required to collect this Additional Incentive Monies and it shall be paid to the State Water Pollution Cleanup and Abatement Account and delivered pursuant to section 4.2 above. The Regional Board shall meet and confer with the City prior to demanding any Additional Incentive Monies. If the parties are unable to resolve their differences through the meet and confer process, the Regional Board shall demand in writing the appropriateAdditio?-al Incentive Money and the payment shall be due and payable within 30 days of the date of the demand. This obligation does not require a Court finding. If the City disagrees with the Regional Board's demand, the City shall have the right to move the Court to set aside the Regional Board's d,emand.
5.4 Submittal of Quarterly Reports
The City shall submit,quarterly reports to the Regional Board with the most up-to-date · information on the progress the City is making on the Capital Improvement Program. These quarterly reports shall be due on January 30, April 30, July 30, and October 30 of each year. In addition, when the City has completed its work on the Capital Improvement Program, it shall submit a final report to the Regional Board that shall state that the Capital Improvement Program has been completed and provide a complete list of all work completed pursuant to the Capital Improvement Program (Final Rep01i). The Regional Board shall have 90 days to review the Final Report. If the Regional Board finds that the work pursuant to the Capital Improvement Program is incomplete, then the Regional Board shall inform the City within those 90 days and shall meet and confer regarding what work is outstanding. The City shall not be required to pay any People v. City of South Pasadena 6 Consent Judgment Pursuant to Stipulation 12 - 31
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Suspended Civil Liability amount or any Additional Incentive Monies during the 90 days that the Regional Board is reviewing the Final Report. If a dispute regarding whether or not the City has · completed its Capital Improvement Program remains following the meet and confer, then the Regional Board shall seek any Suspended Civil Liability pursuant to the procedures set forth in section 14 of this Consent Judgment.
6. ASSET MANAGEMENT SOFTWARE.PROGRAM
As an enhanced compliance project, the City shall acquire a subscription to, and enter into an agreement for, an asset management software program for its sewer system within 60 days of e?try of this Consent Judgment (Enhanced Compliance Project). If the City fails to complete its Enhanced Compliance Project within 60 days of.entry of this Consent Judgment, the City shall pay a stipulated penalty of $1,000 per day that the Enhanced Compliance Project is incomplete.
7. FLOW AND CAPACITY STUDY
A proposed plan to study flow and capacity shall be prepared by the City and submitted to the Regional Board within 60 days of entry of this Consent Judgment. The City shall then coinplete the approved System Flow Monitoring and Capacity Analysis, which shall consist of a flow and capacity study of the City's sanitary sewer system within 3 years of entry of this Consent Judgment. If the City does not complete this study within 3 years, then the City shall pay a stipulated penalty of $1,000 per day that the study is incomplete.
8. VIDEO ANALYSIS OF THE SEWER SYSTEM
The City shall complete Phase III of its four phase video analysis of its sanitary sewer system on or before December 31, 2011. The City shall complete Phase IV of its four phase video analysis of its sanitary sewer system on or before December 31, 2012. The City shall then complete a video analysis of its sanitary sewer system every 2 years starting January 1, 2013 (Subsequent Video Analysis). If the City fails to complete these video analyses in the time stated, then the City shall pay $1,000 per day until the analysis is complete.
8.1. Routine Maintenance
The City shall complete flushing and hydrojetting to clear blockages and roots and remove People v. City of South Pasadena 7 Consent Judgment Pursuant to Stipulation 12 - 32
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grease buildup (hereinafter "Routine Maintenance") discovered by the Subsequent Video Analysis of its sanitary sewer system within 60 days from the determination that such Routine Maintenance is necessary. If the City fails to complete the Routine Maintenance discovered by the Subseque~t Video Analysis of its sanitary sewer system within 60 days from the · determination that such repairs are necessary, then the City shall pay a stipulated penalty of -c $1,000 for every day that the repairs remain incomplete.
8.2. Groups "D" and "I" Repair Condition After Subsequent Video. Analysis Any Group "D" mains or Group "I" spot repairs as defined in Section 5 above that are detected on any Subsequent Video Analysis of the sanitary sewer system, that were not previously identified, shall be completed within 4 years from entry of this Consent Judgment, or within 1 year of detection, whichever is later.
8.3. Groups "C" and "II" Repair Condition After Subsequent Video Analysis Any Group "C" mains or Group "II" spot repairs as defined in Section 5 above that are detected on any Subsequent Video Analysis of the sanitary sewer system, that were not previously identified, shall be completed within 10 years from entry of this Consent Judgment, or 2 years from detection, whichever is later. The City shall not be required to pay any Additional Incentive Monies for any Group "D" or Group "C" mains or Group "I" or Group "II" spot repairs detected on any Subsequent Video Analysis of the sanitary sewer system that were not previously identified in the first video analysis completed prior to December 31, 2012. \
8.4. Modification of Subsequent Video Analysis Repairs
If the <;ity determines that it ·cannot meet the schedule for the repairs discovered in any Subsequent Video Analysis, then it may meet and confer with the Regional Board and attempt to modify the schedule. If the paities are then unable to resolve ai1y disputes, the City may bring a noticed motion seeking judicial relief or modification ofthe schedule. Any change in the timing of these repairs will not affect the City's obligations under Section 5 of this agreement. If the City fails to comply with this term of the agreement, the Regional Board may seek the suspended civil penalty by noticed motion as described in section 14 of this Consent Judgment, including People v. City of South Pasadena 8 Consent Judgment Pursuant to Stipulation 12 - 33
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any necessary meet and confer. _
9. SUBMITTAL OF SUBSEQUENT VIDEO ANALYSIS QUARTERLY
REPORTS
The City shall submit quarterly reports to the Regional Board with the most up-to-date information mi the Subsequent Video Analysis of its sewer system. These quarterly reports shall be due to the Regional Board on January 30, April 30; July 30, and October 30 of each year. In addition, the quarterly reports shall provide. the most up-to-date information on: 1) any new SSO data (including the cause of the SSO and the measures taken to prevent recurrence); 2) the continued implementation of the Routine Maintenance; 3) the City's fats, oils and grease (FOG) control program_(FOG control program); and 4) the City's Hot Spot program. If the City fails to submit these quaiierly reports to the Regional Board; then the City shall pay a stipulated penalty of $1,000 per day that any quarterly reports are overdue.
10. _ . FATS OILS AND GREASE CONTROL PROGRAM
The City shall implement its FOG control program, attached hereto as Exhibit C, and make its best efforts to have all food service establishments as defined in its FOG ordinance inspected within 15 days of the City becoming aware of the existence of the establishment. If the City fails to implement its FOG control program within 45 days ,of entry of this Consent Judgment, then the City shall pay a stipulated penalty of $1,000 for every day that it remains unimplemented.
11. HOT SPOTS ·
The City shall inspect locations in its sanitary sewer system known to the City to require more frequent attention due to historic performance issues (Hot Spots) every 45 days and complete all required Routine Maintenance within 45 days of determining that any Routine Maintenance is necessary. If the City fails to inspect its known Hot Spots every 45 days or fails . . to complete all required Routine Maintenance at its Hot Spots within 45 days of determining that 25 26
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any Routine Maintenai1ce is necessary, then the City shall pay a stipulated penalty of $1,000 for every day that the Hot Spots are not inspected and $1,000 for every day that the required Routine Maintenance is not complete.
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12. STAFF TRAINING
The City shall make its best efforts to train and certify its staff through the California Water Environment Association in collection system maintenance. All new hires in the sewer maintenance crew shall be required to receive such certification and training, provided it does not interfere with their Union contracts.
13. FORCE MAJEURE
13.1. Any event (which may include an act or an omission) that is beyond the City's control and that prevents the City from timely performing any obligation under this Consent Judgment, despite the City's reasonable best efforts, is a "Force Majeure" event. Force Majeure does not include the City's financial inability to fund or complete the obligation or circumstances that the City could have avoided if it had complied with preventative requirements imposed by law, regulation or ordinance.
13.2. If any Force Majeure event occurs that may prevent or delay the City's ·performance of any obligation under this Consent Judgment, within ten (10) business days of when the City first receives reasonable notice of the event, it shall provide to the Regional Board a written explanation and description of the event; the anticipated duration of any delay; all actions the City has taken or will take to prevent or minimize the delay or other noncompliance and a schedule of such actions; and the rationale for categorizing the event as a Force Majeure. In addition, the City shall provide all available non-privileged, material, factual documentation supporting a Force Majeure claim.
13.3. Within fomieen (14) days ofreceiving the notice set forth in Section 13.2, the Regional Board shall notify the City in writing whether it agrees with its assertion of Force Majeure. If the Regional Board agrees that the prevention-of performance or anticipated 24 _,
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prevention of performance or delay or anticipated delay is attributable to Force Majelire, the City's performance will be excused to such degree as the Regional Board and the City agree, or the time for performance of its obligations under this Consent Judgment that are affected by Force People v. City of South Pasadena 10 Consent Judgment Pursuant to Stipulation 12 - 35
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Maj eure will be excused to such degree, or extended for such time, as the Regional Board and the City agree is necessary to complete those obligations.
13.4. If the City and the Regional Board disagree about the existence or effect of Fore~ Majeure, either the .City or the Regional Board m~y petition the Court to resolve the dispute. If either the City or the Regional Board petitions the Court to resolve the Force Majeure dispute, it will neither preclude nor prejudice the Regional Board from bringing a motion to enforce the Consent Judgment as provided in this Consent Judgment, nor will it preclude nor prejudice the City's ability to oppose such a motion. Alternatively, the City may raise Force Majeure as a defense to a motion to enforce, In all instances, the City shall have the burden of proof to demonstrate Force Majeure.
14. . ENFORCEMENT AND PENALTIES
14.1. Procedure
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through 11 above, by serving and filing a regularly noticed motion in accordance with Code of Civil Procedure section 1005 (Enforcement Motion) .. The City may file an opposition, and the Regional Board may file a reply, both also in accordance with Code of Civil Procedure section 1005. At least ten (10) business days before filing an Enforcement Motion under this Consent Judgment, the Regional Board must meet and confer with the City to attempt to resolve the matter without judicial intervention. To ensure that the "meet and confer" is as productive as possible, the Regional Board will identify, as specifically as the-available information allows, the specific instances and dates of non-compliance and the actions that the Regional Board believes the City must take to remedy that non-compliance.
15. PUBLIC COMMENT
The Parties agree and acknowledge that the Regional Board's final approval of this Consent Judgment is subject to the requirements of notice and comment pursuant to federal and state requirements. Section 123.27(d)(2) of Title 40, Code of Federal Regulations, provides that notice People v. City of South Pasadena 11 Consent Judgment Pursuant to Stipulation 12 - 36
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of the proposed settlement be given to the public and that the ·public shall have at least thirty (3 0) days after the notice to submit comments on the proposal. The Regional Board will publish notice on the Regional Board website after the Consent Judgment is lodged with the Court. The Regional Board reserves the right to withdraw or withhold its consent, prior to entry of ~he Consent Judgment, if the comments received disclose information or considerations that indicate that the Consent Judgment is inappropriate, improper, or inadequate. The City agrees not to withdraw from, oppose entry of, or to challenge any provision of this Consent Judgment, unless the Regional Board notifies the City in writing that it no longer supports entry of this Consent Judgment.
16. NOTICE
All submissions and notices required by this Consent Judgment shall be sent to:
For the Regional Board:
Paula Rasmussen
Los Angeles Regional Water Quality Control Board
320 West Fourth Street, Suite 200
Los Angeles, California 90013
Noah Golden-Krasner
Deputy Attorney General
Office of the Attorney General
300 South Spring Street, Ste 1702
Los Angeles, California 90013
21 For the, City: Sergio Gonzalez, Interim City Manager City of South Pasadena
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South Pasadena, California 91030
Richard Adams II, City Attorney
City of South Pasadena
3177 N. Harbor Boulevard
Fullerton, California 92835
People v. City of South Pasadena 12 Consent Judgment Pursuant to Stipulation 12 - 37
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Any Party may change its notice name and address by informing the other Party in writing, but n.o change is effective until it is received. All notices and other communications required or permitted under this Consent Judgment that are properly addressed as provided in this Section are effective upon delivery if delivered personally or by overnight mail, or are effective five (5) days following deposit in the United States mail, postag~ prepaid, if delivered by mail.
17. CONSENT TO INSPECTION OF FACILITIES AND DOCUMENTS
17.1. Documents
On reasonable notice, the City shall permit any duly authorized representative of the Regional Board to inspect and copy any documents in the City's possession that relate to this Consent Judgment, to determine whether the City is in compliance with the terms of this Consent · Judgment. Nothing in this section is intended to require access to or production of any documents 12 ,
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that are protected by the attorney-client privilege, attorney work product doctrine or any other applicable privilege afforded to the City under law.
17.2. Facilities
On reasonable notice; the City shall permit any duly authorized representative of the Regional Board to inspect its sewer system facilities including, but not limited to, sewer mains, manholes, Hot Spots, Routine Maintenance areas, and any other City facility invo_lved in this Consent Judgment
18. NECESSITY FOR WRITTEN APPROVALS
All approvals and decisions of the Regional Board under the terms of this Consent Judgment shall be communicated to the City in writing: No oral advice, guidance, suggestions or comments by employees or officials of the Regional ·Board regarding submissions or notices shall be construed to relieve the City of its obligation to obtain any final written approval required by this Consent Judgment.
19. EFFECT OF JUDGMENT
-Except as expressly provided in this Consent Judgment, nothing in this Consent Judgment is intended nor shall it be construed to preclude the Regional Board, or any state, county, or local Pe~ple v. City of South Pasadena 13 Consent Judgment Pursuant to Stipulation 12 - 38
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agency, department, ·board or entity, or any Certified Unified Program Agency, from exercising its authority under any law, statute or regulation.
20. LIABILITY OF REGIONAL BOARD
The Regional Board shall not be liable for any injury or damage to persons or property resulting from acts or omissions by the City, its directors, officers, employees, agents, representatives or contractors in carrying out activities pursuant to this Consent Judgment, nor 7 · shall the Regional Board be held as a party to or guarantor of any contract entered into by the 8 9
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City, its directors, officers, employees, agents, representatives or contractors, in carrying out the requirements of this Consent Judgment.
21. NO WAIVER OF RIGHT TO ENFORCE
The failure of the Regional Board to enforce any provision of this Consent Judgment shall neither be deemed a waiver of ~uch provision nor in any way affect the validity of this Consent Judgment. The failure of the Regional Board to enforce any such provision· shall not preclude it from later enforcing the same or any other provision of this Consent Judgment. No oral advice, · guidance, suggestions or comments by employees or officials of any Party regarding matters covered in this Consent Judgment shall be construed to relieve any Party of its obligations under this Consent Judgment.
22. FUTURE REGULATORY CHANGES
Nothing in this Consent Judgment shall excuse the City from meeting any more stringent requirements that may be imposed by changes in the applicable law.
23. · APPLICATION OF CONSENT JUDGMENT
Upon entry, this Consent Judgment shall apply to and be binding upon the Regional Board and the City, and their employees, agents, successors, and assigns.
24. AUTHORITY TO ENTER CONSENT JUDGMENT
Each signatory to this Consent Judgment certifies that he or she is fully authorized by the Party he or she represents to enter into this Consent Judgment, to execute it on behalf of the Party represented and legally to bind that Party.
People v. City of South Pasadena 14 Consent Judgment Pursuant to Stipulation 12 - 39
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25. RETENTION OF JURISDICTION
25.1 The Parties agree that this Court has exclusive jurisdiction to interpret and enforce the Consent Judgment. The Court shall retain continuing jurisdiction to enforce the terms of this Consent Judgment and to. address any other matters arising out of or regarding this Consent Judgment. The Pruiies shall meet and confer prior to the filing of any motion relating to this Consent Judgment, including any Enforcement Motion as contemplated by Sections 4_.3, 4.5, 6.7,
6.8, and 7.1, and shall negotiate in good faith in an effort to resolve any dispute whhoutjudicial intervention.
25.2 This Consent Judgment shall go into effect immediately upon entry thereof. Entry .is authorized by Stipulation of the Parties upon filing.
26. PAYMENT OF LITIGATION EXPENSES AND FEES
The City shall pay its own attorney fees and costs ·and all other costs of litigation and investigation incurred to d,ate.
27. INTERPRETATION
.This Consent Judgment was drafted equally by all Parties. The Parties agree that the r~le of construction holding that ambiguity is construed against the drafting Party shall not apply to the interpretation of this Consent Judgment.
28. COUNTERPART AND FACSIMILE SIGNATURES
This Consent Judgment may be executed by the Parties in counterparts, by Portable Document Format (PDF), and facsimiles, each of which shall be deemed an original, and all of which, when taken together, shall constitute one and the same document.
29. INTEGRATION
This Consent Judgment constitutes the entire agreement between the Parties and may notbe amended or supplemented except as provided for in the Consent Judgment.
30. MODIFICATION OF CONSENT JUDGMENT
This Consent Judgment may be modified only by the Court, or upon written consent by the 27 Parties and the approval of the Court.
28 People v. City of South Pasadena 15 Consent Judgment Pursuant to Stipulation 12 - 40
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31. TERMINATION OF CONSENT JUDGMENT
This Consent Judgment will expire and be of no further effect after the City has completed all work contemplated by Sections 5 and 8, the Regional Board has agreed that such work is complete, and the City has paid all penalties as required by this Consent Judgment.
32. FINAL JUDGMENT
Upon approval and entry of this Consent Judgment by the Court, this Consent Judgment shall constitute a Final Judgment by the Court as to the Parties. . SO STIPULATED.
FOR DEFENDANT CITY OF SOUTH PASADENA: ~ c_. ·~-.
Dated: November_}_~_, 2011 . . By:~_ .. _· __ · ___ 6 ____ ___;;; c._:.,,,/=-- APPROVED AS TO FORM:
Dated: November 2'! , 2011
Sergio Gonzalez
Interim City Manager
City of South Pasadena
Jones & Mayer
Attorneys for Defendant
City of South Pasadena
FOR PLAINTIFF PEOPLE OF. THE STATE OF CALIFORNIA EX REL. THE CALIFORNIA REGIONAL WATER Ql.TALITY CONTROL BOARD, LOS ANGELES REGION:
Dated: November -3 o
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People v. City of South Pasadena
2011 By:_~ "' /? ~)('I 11.;"",.
_ ___;___;___:,_=----=---_.L,=-"'"'_~-=--......-~ , __
Samuel L. Unger~ 0
Executive Officer
16 ·California Regional Water Quality Control
Board, Los Angeles Region
Consent Judgment Pursuant to Stipulation
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APPROVED AS TO FORM:
· Dated: Nove~ber.J' 0 , 2011
IT IS HEREBY ORDERED:
2011.
Noah Golden-Krasner· .
Deputy Attorney General
Attorney for Plaintiff
Regional Water Quality Control Board,
Los Angeles Regiori
Entered this day of ----
Judge of the Superior Court of Los Angeles County
People y. City of ~outh Pasadena • 17 Consent Judgment Pursuant to Stipuiation
INTENTIONALLY
LEFT BLANK
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Exhibit A
City of South Pasadena
Sanitary Sewer Overflows entered into CIWQS
EVENT ID Start Date SSO Address SSO City SSO Vol SSO Failure Point 647430 1/29/07 12:00 AM E Huntington Dr and Fair Oaks South Pasadena 600 Main 650881 5/21/07 8:10 AM 354 Camino del Sol South Pasadena 5,400 Main 652469 6/19/07 1:58 AM 1800 Fremont Ave South Pasadena 240 Main 705141 10/12/07 7:00 AM Fair Oaks Ave. and State Street South Pasadena 3,360 Main 724279 8/4/08 12:00 AM 1948 Fletcher Avenue South Pasadena 600 Main 725177 8/24/08 9:15 PM 1035 Arroyo Verde South Pasadena 2,250 Main 731039 12/22/08 5:45 PM 1129 Garfield Avenue South Pasadena 7,500 Main 732173 1/18/09 12:00 PM Arroyo Verde at Marmion Way South Pasadena 1,500 Main 762438 1/25/09 9:20 AM Fairview Avenue South Pasadena 300 Main 735004 3/14/09 7:00 AM Fair Oaks Ave. and State Street South Pasadena 18,000 Main 735196 3/18/09 8:30 PM 1709 Meridia Meridian Avenue South Pasadena 1,500 Main 736533 4/17/09 8:00 PM 324 Camino Del Sol South Pasadena 200 Main 737165 5/5/09 10:00 PM 1020 Arroyo Verde South Pasadena 6,000 Main 745368 10/4/09 10:10 AM 1020 Arroyo Verde South Pasadena 13,500 Main 745593 10/10/09 10:40 AM 1020 Arroyo Verde South Pasadena 14,000 Main 747704 12/4/09 5:00 PM 809 Bonita Drive South Pasadena 300 Main 1 of 2
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Exhibit A
City of South Pasadena
Sanitary Sewer Overflows entered into CIWQS
EVENT ID Start Date SSO Address SSO City SSO Vol SSO Failure Point 747715 12/18/09 10:15 AM 422 Magnolia Street South Pasadena 2,750 Main 748170 12/31/09 5:30 PM Fair Oaks Avenue South Pasadena 10,000 Main 748478 1/18/10 3:30 PM 342 Camino Del Sol South Pasadena 7,500 Main 752040 4/27/10 2:00 PM Fair Oaks Avenue South Pasadena 300 Main 752257 5/9/10 8:15 AM 345 Pasadena Avenue South Pasadena 1,875 Main 754246 6/30/10 8:30 PM 1600 Meridian Avenue South Pasadena 4,250 Main 757719 10/13/10 6:30 PM 1701 Meridian Avenue South Pasadena 300 Main 759022 11/29/10 12:00 PM 602 Indiana Place South Pasadena 60 Main 759801 12/22/10 9:15 AM 1425 Fair Oaks Avenue South Pasadena 18,750 Main 760776 1/7/11 12:00 PM Indiana Place South Pasadena 5 Main Total = 121,040
(in gallons)
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PHASE I
SEWER VIDEO ANALYSIS AND
CONDITION ASSESSMENT
PREPARED FOR
CITY OF SOUTH PASADENA
SUBMITTED BY:
DMR Team, Inc.
May 4, 2010
Revised August 5, 201 O
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INTRODUCTION
As part of the City's effort to identify Citywide sewer .. system structural defficiencies, Phase I sewer video lnspection of a 4 year inspection assessment and repair program . has been completed. This report summarizes the results of the review and analysis of the video inspection, as well as the estimated cost of improvements for sewer lines that require attention. Based on the results of the Phases 1 assessment, an estimate of the repair cost is projected for the city's entire system.
RANKING CONSIDERATIONS
The sewer lines that were video inspected have been categorized into four groups of "A", "B", "C", & "D" depending on th~ condition of the lines within each' reach. · Group "A''. represents a no deficiency condition and Groyp "D" represents a high priority repair condition. Factors that were considered in rating a reach included root intrusion, ,joint separation, cracks and sags, along with the frequency of occurrence and their severity.
Local problems that require spot repair have been evaluated under a separate grouping.
CONDITION ASSESSMENT
The rating of the condition of the sewer mains are tabulated in Table 1. The reaches are identified as referenced in the sewer video inspection from manhole to manhole and in the same sequence.
In cases where there is a local condition that is· significantly different that the condition of the main, the reach has been rated without taking. the local problem into account.
Local problems have been evaluated as a separate category, and prioritized according to the urgency of the required repair (see Table 2).
SEWER MAIN RANKING CLASSIFICATIONS
Group "A" represents sewer mains in optimal pipe condition that did not reflect an issue needing action.
Group "B" represents sewer mains that do not have a structural deficiency. The mains in this group do not require immediate attention, nor is it anticipated that they would need to be repaired within the next 15 years.
Group "C" represents sewer mains that display minor structural deficiencies such as minor cracks, and require attention within the next 1 O years.· Group "D" represents sewer mains that exhibit more· serious· structural deficiencies such as multiple cracks and fractures, and in general need to be repaired within the first 5 years of the program.
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SPOT REPAIR RANKING CLASSIFICATIONS
Spot repairs have been categorized as Group I, 11, Ill & IV depending on the severity of the required repair. Group I represents the most severe conditions, and Group IV the least. Spot repair conditions have been classified as follows: · GROUP
II
Ill
IV
DEFICIENCY
Fractures, holes, missing pipe
Joint displacement, multiple cracks, sags
Hair line cracks
Root intrusion at lateral
RECOMMENDED REPAIR AND RECONNAISSANCE PROGRAM
The program is recommended to have 2 distinct components of repair and reconnaissance. A 20 year period is envisioned to complete the. first cycle of the program, with major repairs completed in the first 10 years, minor repairs between 11 th and 15th year, and re~inspection of mains that are not currently subject to any repair wo_rk due to their good condition in the last 5 years.
Considering that Group "D" of the sewer mains and Group "I" of the sewer spot repairs represent the worst conditions in the system, they have been classified as priority 1 in the program,
Sewer mains with Group "C" classification that exhibited minor structural defficiencies, and Group II of the spot repair have been classified as priority 2 in the program.
Group Ill of the Sewer priority spot repair that deals with less serious and non structural defficiencies has been classified as priority 3.
Video inspection and analysis of sewer mains with conditions "A" & "B", along with the · Group IV of the spot repairs have been classified as priority 4.
INFORMATION TABLES
Table "A" shows the condition of the mains sorted alphabetically. Table "B" shows the · condition of the spot repair~ sorted alphabetically. Table "C" ranks the condition of the mains from worst to best, and Table "D" ranks the condition of the spot repairs from worst to best.
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Table "E" identifies the _DVD number, location, manhole #s, lengths of repair, number of laterals, condition assessment and implementation phasing order, as well as estimated repair costs. ·
ESTIMATED PHASE 1 REPAIR COST
The following table reflects the summary of the review of Phases 1 & 2 Sewer Video Inspection, with repair description and respective priority and estimated cost. The repair cost has been estimated based on unit prices of ·$180/LF for removal and ·replacement of mains, and $4,000 per each lateral repair. 1 2
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1-5 · Group "D" mains, $ 630,000
and Group I of
s ot re airs
6-10 . Group "C" mains, $1,104,000
11-15
16-20
TOTAL
and Group II spot
re airs
Group Ill spot $ 346,000
· re airs
Group "A" & "B" · $ 309,000
mains and Group
IVs ot re airs
$2,389,000
ESTIMATED REPAIR COSTS FOR THE ENTIRE SEWER SYSTEM
Phase 1 encompasses roughly 25% of the entire City's s~wer system.
Assuming that Phase 1 deficiencies and costs are representative of the entire system, a 20 year repair program would require the repair cost as shown below 3 12 - 49
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1. Group "D" mains, $2,520,000
and Group J of
s ot re airs
2 6-10 Group "C" mains, $4,416,000
and Group 11 spot
re airs .
3 11-15 Group Ill spot $1,384,000
re airs
4 16-20 Group "A" and "B" $1,236,000
mains and Group
· lV s ot re airs
TOTAL $9,556,000
The estimated repair cost shown above will be re-assessed as the results of the remaining phases' video analyses becomes available.
20 YEAR PROGRAM BUDGET
Based on the estimated improvements costs for the entire City's sewer deficiency upgrade and addition of soft. costs and video inspection, a total preliminary annual budget of $760,000 would be required:
REQUIRED WORK DESCRIPTlON COST
Estimated Construction Cost $9,560,000
Soft Cost (design, inspection, CM) $ 2,500,000
Video Inspection $ 400,000
------------ Sul;> Total $12,460,000
10% Contingency $ 1,240,000-
------------ Total Cost $13,706,000 over a 20 year
period
$685,000 annually
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TABLE A
PHASE I
SEWER MAIN CONDITION (ALPHABETICAL ORDER OF STREET NAME) Location Limits Condition DVD No. - Avon Place Mission - Oakley B* 2 Bank Street Fremont - Fair Oaks B* 8
Bank Street Marenqo - Fair Oaks B* 4.
Sank Street Easement • Fremont - Diamond B* 8
Beech Street Fremont - Mid Pt. B* 7
Brent Avenue Grevelia - Monterey Road A* 1
Brent Avenue Grevelia - Viola B 8
Brent Avenue Hope - Monterey B* 3
Brent Avenue Monterey - Oxley A* 5 - Crestlake Entire Roadway A 7 Diamond Avenue Bank- Oak B* 3
Diamond Avenue Monterev - Bank B* 8
Diamond Avenue Oak- Pine B* 5
Donaldo Circle Entire Roadwav B* 8
Easement Fremont - Empress A 7
Edison Lane Mission - Oxley B* 5 - Edison Lane Oxley - Monterev B* 6 Edison Lane Oxley - Monterey 7
El Centro Fairview - Fremont A* - 4
El Centro Street Fair Oaks ·- Fremont A 6
Elm Park Entire Roadway C 4
Empress Avenue Entire Roadwav C 4
Fair Oaks Avenue E. Side, Lyndon - Bank B* 6
Fair Oaks Avenue Freeway - Mission A 5 - Fair Oaks Avenue Lvndon - Rollin A* .. 8 Fair Oaks Avenue Oak Street - Alhambra Road B* 7
Fair Oaks Avenue Oak Street - Huntinqton A 6
Fair Oaks Avenue Rollin - Oak Street B* 8
Fairview Avenue El Centro - Monterey B* 3 - Fairview Avenue Freeway - Mission B 2 Fairview Avenue Mission - El Centro A 4
Fremont Alley Fremont - midway B* 6
Fremont Allev Mid Pt - Maple Street A 7
Fremont Avenue Beach - Alhambra B* 8
Fremont Avenue · Beach - Maple A 7 - Fremont Avenue Huntini:iton - Maple Str:eet A* 6 Fremont Avenue Magnolia - Mission B* 2
Fremont Avenue Mission - Oxley B *. 6
Fremont Avenue Monterey - Bank Street A 8 - Fremont Avenue Oxley - Monterey B* 7 Fremont Avenue Rollin - Spruce C* 4
Garfield Avenue Freeway - Stratford A 8 - Grevelia Street Fairview - Mound A 8 * Denotes spot repair required
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TABLE A
PHASE I
SEWER MAIN CONDITION (ALPHABETICAL ORDER OF STREET NAME} Location Limits Condition DVD No.
Hermosa Place Cul de Sac - Grand B* C.0.2
HiQhland Street Meriden - Fairview B C.0.2
Hope Circle Entire Roadway A 8
Hope Street Fair Oaks - Park Avenue A* 1
Hope Street Meridian - Fair Oaks A* 2
Huntington Drive E. Side, Maple - Alhambra Road B* 7
Huntinqton Drive N Side - Fair Oaks - Marenqo B* 8
Huntington Drive N. Side - Fremont - Fair Oaks C 6
Huntinqton Drive Ramona - Fremont B* 5
Huntington Drive S. Side Fremont - Fair Oaks B* 7
Huntinoton Drive S. Side Fremont - Marengo B* 7
Huntington Drive
Westside - Pine Street - B* 7
Alhambra Road
Laurel Street Marengo Avenue to Fair Oaks B* 6
Lyndon Alley Diamond - Fremont A 5
Lyndon Allev Lyndon Street - Monterey A 3
Lyndon Street Fremont - Fair Oaks B* 8
Lyndon Street Fair Oaks - Marenoo B* 6
Maqnolia Street Fairview - Freemont A* 1
Magnolia Street Mound - Meridian A* 2
Marenqo Avenue Bank - Huntinoton D 5
Marengo Avenue Mission - Monterev D 3
Marenqo Avenue Spruce -Huntinoton B* 8
Meridian Avenue Freeway - Mission C 1
Meridian Avenue Oak- Maole C c.o. 2
Milan Avenue Garfield - Mission B 1
Milan Avenue · Mission· - Oxlev B 3
Mill Road Garfield - End B 1
Mission Allev Hooe - Mission B 8
Mission Street Brent - Mound A 3
Mission Street Brent - Park B 8
Mission Street Fair Oaks - Allev W. of Fair Oaks B 8
Mission Street Fair Oaks - Ramona . A 4
Mission Street Meridian - Fair Oaks B* 2
Mission Street Milan -Stratford A 2
Monterey Road Fair Oaks - Marenoo B*. 5
Monterey Road Fairview - Fair Oaks B* 3
Monterey Road Milan - Marenao B* 2
Monterey Road Milan Avenue - Easement B* a·
. Monterey Road W. Alley - Fair Oaks B* 7
Monterey West Meridian - Indian B* C.O. 2
Monterey West Oranqe Grove - Pasadena B* C.0.2
* Denotes spot repair required
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TABLE A
PHASE I
SEWER MAIN CONDITION (ALPHABETICAL ORDER OF STREET NAME) Location Limits Condition DVD No.
Mound Alley OxleV - Monterey B 7
Mound Avenue Freeway - Mission A* 2
Mound Avenue Hope - Mission B* 8
Oak Street Across Fair Oaks B* 8
Oak Street Diamond Avenue N and S B* 5
Oak Street Fremont - Fair Oaks B* 6
Oak Street Marengo - Fair Oaks B* 4
Oneonta Knoll Entire Roadway D 4
Oxley Street Brent - Marenqo B 1
Oxley Street Diamond Ave - Mound Ave B* 3
Oxley Street ; Stratford - Milan B* 3
Park Avenue Garfield - Hope D 1
Park Avenue Hooe - Oxley C* 1
Pasadena Avenue Hawthorne - Sycamore B C.O. 2
Pine Street Meriden - Ramona B* 5·
Pinecrest Drive Entire Roadway B* c.o. 2
Ramona Avenue Rollin - Huntinaton C 4
Raymond Lane Monterey - Mission C* 4
Rollin Street Fremont - Fair Oaks C* 6
Rollin Street Marenoo - Fair Oaks B* 3
Spruce Street Fremont to Fair Oaks B* 6
Spruce Street Ramona - Fremont B 5
Spruce Street Rollin - West C 4
State Street Easterly Part - Across Fair Oaks A C.0,1
State Street Easement Fair Oaks - Fremont D C.0.1
Stratford Avenue Grevelia - Mission A* 1
Stratford Avenue Mission - Monterey C 2
Viroinia Place Mission - Monterey A 3
Windsor Place Oxley - Monterev , B* 7
* Denotes spot repair required
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TABLE B
SPOT REPAIR CONDITION (ALPHABETICAL ORDER OF STREET NAME) LOCATION MANHOLE NOS. PRIORITY DVD NO.
Bank Street 12G-89C II 8
Bank Street 12G-89C IV 8
Bank Street 51 C-53C II 4
Bank Street 51D-51C 1 4
Bank Street 89C-47C I 8
Bank Street Easement 84F-89A I 8
Bank Street' Easement 89B-12G II 8
Beech Street 39D-141G Ill 7
Beech Street 39D-141G IV 7
· Brent Avenue 13A-52H Ill 5
Brent Avenue 52E-52F II 3
Brent Avenue 52F-52D Ill 3
Brent Avenue 52F-52G II. 3
Brent Avenue 52G-52H Ill 3
Diamond Avenue 84D-84E II 8
Diamond Avenue 84E-84F II 8
Diamond Avenue 85B-85A II 3
Diamond Avenue 85D-85C II 3
Diamond Avenue 85D-85C IV 3
Diamond Avenue 85D-85E Ill 3
Diamond Avenue 85D-85E IV 3
Diamond Avenue 85E-85F Ill 5
Diamond Avenue 85E-85F IV 5
Diamond Avenue 85F-95B II 5
Diamond Avenue 85F-95B IV 5
Donaldo Circle 13C-134F IV 8
Edison Lane 76F-78A Ill 5
Edison Lane 78B-86E I 5
El Centro Street · 85D-85C II 4
Fair Oaks Avenue 29A-29B I 5
Fair Oaks Avenue 45B-45A II 5
Fair Oaks Avenue 45B-45C II 5
Fair Oaks Avenue 45D-45E Ill 7
Fair Oaks Avenue 46C-29A I 5
Fair Oaks Avenue 47A-47B II 7
Fair Oaks Avenue 47B-47C Ill 8
Fair Oaks Avenue 47C-47D II 8
Fair Oaks Avenue 47D-92C IV 8
Fair Oaks Avenue 48C-480 I 7
Fair Oaks Avenue 48C-48D II 5
Fair Oaks Avenue 48C-48D IV 7
Fairview Avenue 69C-64B Ill 2
Fairview Avenue 83D-65B II 3
Fairview Avenue 83D-65B IV 3
Fairview Avenue 86A-65C II 3
Freemont Avenue Alley 39C-39D II· 6
Fremont Avenue 39C-390 Ill 6
Fremont Avenue 39F-39G IV 8
Fremont Avenue 39G-39H II 8
Fremont Aven\Je 59F-59G IV 2
Fremont Avenue 62B-62A II 4
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TABLE B
SPOT REPAIR CONDITION {ALPHABETICAL ORDER OF STREET NAME) LOCATION MANHOLE NOS. PRIORITY DVD NO ..
Fremont Avenue 62C-62B II 4
Fremont Avenue 62C-62D II 4
Fremont Avenue 62D-62E I 7
Fremont Avenue 62D-62E IV 7
Fremont Avenue 63D-608 IV 5
Fremont Avenue 69C-76D I 2
Fremont Avenue 86C-60C I 7
Grevelia Street 144B-144C Ill 1
Grevelia Street 59H-67B IV 8
Grevelia Street 71D-67A Ill 1
Hardison Place 133B-133A II 8
Hermosa Place 115A-115B Ill C.O.2
Hermosa Place 115C-115C II C.O.2
Hermosa Place 149B-115A Ill C.O.2
Hermosa Place 149B-149A II C.O.2
Hope Street 55C-55D 1
Hope Street 69B-69A II 2
Hope Street 69C-59G II 2
Huntinqton Drive 29B-62E I 6
Huntington Drive 29D-29C II 7
Huntinoton Drive 29D-29C IV 7
Huntington Drive 29D-39A II 7
Huntinqton Drive 29F-29E Ii 7
HuntinQton Drive 29F-31A I 7
Huntinqton Drive 29H-29J It 8
Huntinqton Drive 29H-29J IV 8
Huntington Drive 29J-32C II 8
Huntinqton Drive 30B-30A II 7
HuntinQton Drive 30B-30A IV 7
Huntinqton Drive 30C-30B I 7
Huntinqton Drive 30C-30D Ill 7
Huntinqton Drive 30D-.30E II 7
Huntinoton Drive· 30J-30H I 7
Huntinqton Drive 30J-30k I 7
Huntinqton Drive 30J-30K IV 7
HuntinQton Drive 30K-30L I 7
Huntinoton Drive 95C-95D II 5
Huntington Drive 95C-95D IV 5
Laurel Street 46E-46D II 5
Laurel Street 46E-46D IV 5
Laurel Street 49A-49B IV 6
Laurel Street 49B-32A II 6
L vndon Street 47B-88C . II 8
Lvndon Street 47B-SBC · IV 8
L vndon Street 51A-51B IV 5
Magnolia Street 57G-70A I 2
Magnolia Street 68B-59F II 1
Marengo Avenue 32C-32B IV 8
Marengo Avenue 33A-13E IV 5
Marengo Avenue· 33B-33A Ill 5
· Marengo Avenue 338-33A IV 5
12 - 55
TABLE B
SPOT REPAIR CONDITION (ALPHABETICAL ORDER OF STREET NAME) LOCATION MANHOLE NOS. PRIORITY DVD NO.
Marenr:ici Avenue 33C-33D II 5
Marenr:io Avenue 33C-33D IV 5
Marengo Avenue 33E-33C I 5
Marengo Avenue 34B-34C II 3
Marengo Avenue 34C-13D I 3
Marengo Avenue 35D-S0C · I " 5
Marengo Avenue 35D-50C IV 5
Marenqo Avenue 50C-32A II 5
Marenqo Avenue_ 50C-32A IV 5
Milan Avenue 11O-9B IV 3
Milan Avenue 1C-7C Ill 2
Mission Street 52E-54C I 3
Mission Street 54E-54D IV a·
Mission Street 76B-76A I 2
Mission Street 76D-76E Ill 2
Monterey Road 136-1"3F 11 2
Monterey Road 136-14E IV 2
Monterey Road 13A-13B IV 5
Monterey Road 13C-13D I 5
Monterey Road 13C-13D IV 5
Monterey Road 13G-13H IV 8
Monterey Road 86A-86B II 3
Monterey Road 86B-86C II 3
Monterey Road 86C-86O II 3
Monterey Road 86D-86E II 3
Monterey Road 86E-47A II! 7
Monterey Road East 12B-12C Ill C.0.2
Monterey Road East 12C-12D I C.0.2
Monterey Road West 105B-131A I C.0.2
1 !
Monterey Road West 105C-105D I C.0.2
Monterey Road West 105E-105F 11 C.0.2
Monterey Road West 87B-166G I C.0.2
Monterey Road West 87E-84C I. C.0.2
Monterey Road West 97E-87A II C.0.2
Mound Alley 86O-79B IV 7
Mound Avenue 57G-57F Ill 2
Mound Avenue 57G-57H I 2
Mound Avenue 57H-76E I 8
Oak Street 50B-50A II 4
Oak Street 50B-S0A IV 4
Oak Street 50B-S0C Ill 4
Oak Street 85E-92E IV 5
Oak Street 92B-92A IV 6
Oak Street 92B-92C II 6
Oak Street 92C-45C II 8
Oxley Street 11E710A Ill 3
Oxley Street 83B-83C IV 3
Oxley Street 83C-83D 11 3
Oxley Street 83O-78B II 3
Park Avenue 55C-11G II 1
Park Avenue 55D-55E II 1
12 - 56
TABLE B
SPOT REPAIR CONDITION (ALPHABETICAL ORDER OF STREET NAME) LOCATION MANHOLE NOS. PRIORITY DVD NO ..
Pasadena Avenue 132D-132E II C.O.2
Pasadena Avenue 132E-132F I C.O.2
Pasadena Avenue 132F-118K I C.O.2
Pasadena Avenue 132F-132G I C.O.2
Pasadena Avenue 132G-132D I C.O.2
Pinecrest Drive 120A-121A 1 C.O.2
Pinecrest Drive 120A-121D I C.O.2
Rollin Street 50E-35D II 3
Rollin Street 50E-35D IV 3
Rollin Street , 85B-90C II 3
Rollin Street 85B-90C II 3
Rollin Street 90B-47O II 6
Rollin Street 90B-47D IV 6
Rollin Street 90B-90A I 6
Spruce Street 32B-49D II 6
Stratford Avenue 10A-13F II 2
Stratford Avenue 6C-6D II 1
Stratford Avenue 6D-6E Ill 1
Stratford Avenue 6E-7B I 1
Stratford Avenue 7A-10A II 2
Windsor Place 86B-79A II 7
12 - 57
1·
!
i
i '
Location
Marenqo Avenue
Marengo Avenue
Oneonta Knoll
Park Avenue
State Street Easement
Fremont Avenue
Elm Park Avenue
Empress Avenue
Huntington Drive
Meridian Avenue
Meridian Avenue
Park Avenue
Ramona Avenue
Raymond Lane
Rollin Street
Spruce Street
Stratford Avenue
Avon Place
Bank Street
Bank Street
Bank Street Easement
Beech Street
Brent Avenue
Brent Avenue
Diamond Avenue
Diamond Avenue
Diamond Avenue .
Donaldo Circle
Edison Lane
Edison Lane
Edison Lane
Fair Oaks Avenue
Fair Oaks Avenue
Fair Oaks Avenue
Fairview Avenue
Fairview Avenue
Fremont Alley
Fremont Avenue
Fremont Avenue
Fremont Avenue
Fremont Avenue
Hermosa Place
Highland Avenue
TABLE C
PHASE I
SEWER MAIN CONDITION (WORST TO BEST)
Limits Condition
Bank - Huntinqton D
Mission - Monterev D
Entire Roadway D
Garfield -·Hooe D
Fair Oaks - Fremont D
Rollin - Spruce C*
Entire Roadway C
Entire Roadway C
N. Side - Fremont - Fair Oaks C
Freeway - Mission C
Oak- Maple C
Hope - Oxley C*
Rollin - Huntinqtori C
Monterey - Mission C*
Fremont - Fair Oaks C*
Rollin -West C
Mission - Monterey C
Mission - Oaklev B*
Fremont - Fair Oaks B*
Marenqo - Fair Oaks B*
Fremont - Diamond B*
Fremont - Mid Pt. B*
Hooe - Monterey B*
Grevelia - Viola B
Bank- Oak B *.
Monterev - Bank B*
Oak- Pine B*
Entire Roadway B*
Oxley - Monterev B*
Mission - Oxley B *
Oxley - Monterey B*
E. Side, Lvndon - Bank B*
Oak Street - Alhambra Road B*
Rollin - Oak Street B*
El Centro - Monterev B*
Freeway - Mission B
Fremont - midway B*
Beach - Alhambra B *.
Maonolia - Mission B*
Mission - Oxley B*
Oxley - Monterev · B*
Cul de Sac - Grand B*
Meridian - Fairview B
* Den?tes spot repair required
12 - 58
!
I !
Location
Huntington Drive
Huntington Drive
Huntinqton D'rive
Huntington Drive
Huntinqton Drive
Huntington Drive
Laurel Street
Lvndon Street
Lyndon Street
Marengo Avenue
Milan Avenue
Milan Avenue
Mill Road
Mission Alley
Mission Street
Mission Street
Mission Street
Monterey Road
Monterey Road
Monterey Road
Monterey Road
Monterey Road
Monterey Road West
Monterey Road West
Mound Alley
Mound Avenue
Oak Street
Oak Street
Oak Street
Oak Street
Oxley Street
Oxley. Street
Oxley Street *
Pasadena Avenue
Pine Street
Pinecrest Drive
Rollin Street
Spruce Street
Spruce Street
Windsor Place
Brent Avenue
TABLE C
PHASE I
SEWER MAIN CONDITION (WORST TO BEST)
Limits Condition
E. Side, Maple - Alhambra Road B*
N Side -Fair Oaks - MarenQo B*
· Ramona - Fremont B*
S. Side Fremont - Fair Oaks B*
S. Side Fremont - Marengo B*
Westside - Pine Street - B*
Alhambra Road
Marenqo Avenue - Fair Oaks B*
Fremont - Fair Oaks B*
Fair Oaks - Marengo B *·
Spruce -Huntington B*
Garfield - Mission B
Mission - Oxley B
Garfield - End B
Hcipe - Mission B
Mer1dian - Fair Oaks B*
Brent - Park B
Fair Oaks - Alley W. of Fair Oaks B
Fair Oaks - Marenqo B*
Fairview - Fair Oaks B*
Milan - Marengo B*
Milan Avenue - Easement• B*
W. Alley - Fair Oaks B*
Meridian - Indian B*
Oranqe Grove - Pasadena B*
Oxley- Monterey B
Hope - Mission B*
Across Fair Oaks B*
Diamond B*
Fremont - Fair Oaks B*
Marengo - Fair Oaks B*
Diamond Ave - Mound Ave B*
Stratford - Milan B*
Brent - Marengo B
Hawthorne - Sycamore B
Meridian - Ramona B*
Entire Roadway B*
Marengo - Fair Oaks B*
Fremont - Fair Oaks B*
Ramona - Fremont 8
Oxley - Monterey B*
Grevelia - Monterey Road A*
* Denotes spot repair required
12 - 59
Location
Brent Avenue
Crestlake Avenue
Easement
El Centro Street
El Centro Street
Fair Oaks Avenue
Fair Oaks Avenue
Fair Oaks Avenue
Fairview Avenue
Fremont Alley
Fremont Avenue
Fremont Avenue
Fremont Avenue
Garfield Street
Grevelia Street
Hope Circle
Hope Street
Hope Street
Lyndon Alley
Lyndon Alley
Maqnolia Street
. Maanolia Street
Mission Street
Mission Street
Mission Street
Mound Avenue
State Street
Stratford Avenue
Virginia Place
TABLE·c
PHASEl
SEWER MAIN CONDITION (WORST TO BEST)
Limits Condition
Monterey - Northerly Terminus A*
. Entire Roadway A
Fremont - Empress A
Fairview - Fremont A*
Fair Oaks - Fremont A
Lyndon - Rollin A*
Freeway - Mission A
Oak Street - Huntinqton A
Mission - El Centro A
Mid Pt - Maple Street A
Huntinqton - Maple Street A*
Beach - Maple A
Monterey - Bank Street A
Freeway - Stratford A
Fairview - Mound A
Entire Roadway A
Fair Oaks - Park Avenue A*
Meridian - Fair Oaks A*
Diamond - Fremont A
LVndon - Monterey A
Fairview - Freemont A*
Mound - Meridian A*
Brent - Mound A
Fair Oaks - Ramona A
Milan -Stratford A
Freeway - Mission A*
Easterly Part - Across Fair Oaks A
Grevelia - Mission A*
Mission - Monterey A
* Denotes spot repair required
12 - 60
TABLED
PHASE I
SPOT REPAIR CONDITION {WORST TO BEST)
LOCATION MANHOLE NOS. PRIORITY
Bank Street 51 D-51 C I
Bank Street 89C-47C I
Bank Street Easement 84F-89A I
Edison Lane 78B-86E I
Fair Oaks Avenue 29A-29B I
Fair Oaks Averiue 46C-29A I
Fair Oaks Avenue 48C-48D I
Fremont Avenue 62D-62E . I
Fremont Avenue 69C-76D I
Fremont Avenue 86C-60C I
HuntinQton Drive 29B-62E I
Huntinaton Drive 29F-31A I
Huntington Drive 30C-30B I
HuntinQton Drive 30J-30H I
HuntinQton Drive 30J-30K I
Huntinaton Drive 30K-30L I
Maanolia Str.eet 57G-70A I
Marenao Avenue 33E-33C I
Marenao Avenue 34C-13D I
Marenqo Avenue 35D-50C I
Mission Street 52E-54C I
Mission Street 76B-76A I
Monterev Road 13C-13D I
Monterev Road East 12C-12D I
Monterev Road West 105B-131A I
Monterey Road West 105C-105D I
Monterey Road West 87B~166G I
Monterev Road West 87E-84C I
Mound Avenue 57G-57H I
Mound Avenue 57H-76E I
Pasadena Avenue 132E-132F I
Pasadena Avenue 132F-118K I
Pasadena Avenue 132F-132G I
Pasadena Avenue 1328-132D I
Pinecrest Drive 120A-121A I
Pinecrest Drive 120A-121D l
Rollin Street 90B-90A I
Stratford Avenue · BE-7B I
Bank Street 12G-89C \I
Bank Street 51C-53C II
Bank Street Easement 89B-12G II
Brent Avenue 52E-52F . II
Brent Avenue 52F-52G II
Diamond Avenue 84D-84E II
Diamond Avenue 84E-84F II
Diamond Avenue 85B-85A ll
Diamond Avenue 85O-85C 11
Diamond Avenue 85F-95B II
.· El Centro Street II
Fair Oaks Avenue 45B-45A II
12 - 61
TABLED
PHASE I
SPOT REPAIR CONDITION (WORST TO BEST}
LOCATION MANHOLE NOS. PRIORITY
Fair Oaks Avenue 45B-45C II
Fair Oaks Avenue 47A-47B !I
Fair Oaks Avenue 47C-47D II
Fair Oaks Avenue 48C-48D II
FaiNiew Avenue 83D-65B II
Fairview Avenue 86A-65C II
Fremont Allev II
Fremont Avenue 39G-39H II
Fremont Avenue 62B-62A II
Fremont Avenue 62C-62B II .
Fremont Avenue· 62C-62D II
Hardison Place 133B-133A II
Hermosa Place 115C-115C I!
Hermosa Place 149B-149A II
Hooe Street 69B-69A II
Hooe Street 69C-59G II
Huntinaton Drive 29D29C II
HuntinQton Drive 29D-39A II
HuntinQton Drive 29F-29E !I
Huntinaton Drive 29H-29J II
Huntinaton Drive 29J-32C. II
Huntinaton Drive 30B-30A II
Huntinqton Drive 30D-30E II
Huntinaton Drive 95C-95D ll
Laurel Street 46E-460 II
Laurel Street 49B-32A II
Lvndon Street 47B-88C II
Marenao Avenue 33C-33D II
MarenQo Avenue 34B-34C II
Marenqo Avenue 50C-32A II
Monterey Road 136-13F II
Monterey Road 86A-86B II
Monterev Road 86B-86C II
Monterey Road 86C-86D II
Monterey Road 86D-86E · II
Monterey Road West 105E-105F II
Monte rev Road West 97E-87A II
Oak Street 50B-50A 11
Oak Street 928-92C '' 11
Oak Street 92C-45C II
Oxley Street 83C-83D II
Oxley Street 83D-78B II
Park Avenue 55C-11G II
Park Avenue 55D-55E .11
Pasadena Avenue 132D-132E II
Rollin Street 50E-35D II
Rollin Street 85B-90C II
Rollin Street 85B-90C II
Rollin Street 90B-470 II
Spruce Street 328-49D II
12 - 62
TABLED
PHASE I·
SPOT REPAIR CONDITION {WORST TO BEST)
LOCATION MANHOLE NOS. PRIORITY
Stratford Avenue 10A-13F II
Stratford Avenue 68B-59F II
Stratford Avenue 6C-6O II
Stratford Avenue 7A-10A II
Windsor Place 86B-79A II
Beech Street 39O-141G Ill
Brent Avenue 13A-52H Ill
Brent Avenue 52F-52D 111
Brent Avenue 52G-52H 111
Diamond Avenue 85O-85E Ill
Diamond Avenue 85E-85F Ill
Edison Lane 76F-78A 111
Fair Oaks Avenue 45O45E Ill
Fair Oaks Avenue 47B-47C Ill
Fairview Avenue 69C-64B 111
Fremont Avenue 39C-39O Ill
Grevelia Street 144B-144C 111
Grevelia Street 71D-67A Ill
Hermosa Place 115A-115B Ill
Hermosa Place 149B-115A Ill
Huntinaton Drive 30C~30D Ill
MarenQo Avenue 33B-33A Ill
Milan Avenue 1C-7C Ill
Mission Street 76D-76E Ill
Monterey Road 86E-47A Ill
Monterev Road East 12B-12C Ill
Mound Avenue 57G-57F Ill
Oak Street 50B-50C 111
Oxley Street 11 E-10A . Ill
Stratford Avenue 6D-6E 111
Bank Street 12G-89C IV
Beech Street 39D-141G IV
Diamond Avene 85D-85E IV
Diamond Avenue 85D-85C IV
Diamond Avenue 85E-85F IV
Diamond Avenue 85F-95B IV
Donaldo Circle 13C-134F IV
Fair Oaks Avenue 47D-92C IV
Fair Oaks Avenue 48C-48O IV
Fairview Avenue 830-658 IV
Fremont Avenue 39F-39G IV
Fremont Avenue 59F-59G IV
Fremont Avenue 62D-62E IV
Fremont Avenue 63O-60B IV
Grevelia Street 59H-67B IV
Hope Street 55C-55D IV
Huntinqton Drive 29O29C IV
Huntinaton Drive 29H-29J IV
HuntinQton Drive 30B-30A IV
Huntington Drive 30J-30K JV
12 - 63
TABLED
PHASE I
SPOT REPAIR CONDITION (WORST TO BEST}
LOCATION MANHOLE NOS. PRIORITY
Huntinoton Drive 95C-95D IV
Laurel Street 46E-46D IV
Laurel Street 49A-49B IV
Lvndon Street 47B-88C IV
Lvndon Street 51A-51B · IV
Marengo Avenu_e · 32C-32B IV
MarenQo Avenue 33A-13E IV
Marenqo Avenue 33B-33A IV
Marenqo Avenue 33C-33D IV
Marenqo Avenue 35D-50C IV
Marenqo Avenue 50C-32A IV
Milan Avenue 11D-98 IV
Mission Street 54E-54D IV
Monterey Road 136-14E IV
Monterey Road 13A-138 IV
Monterey Road 13C-13D IV
Monterey Road 13G-13H IV
Mound Alley 86D-79B IV
Oak Street 50B-50A IV
Oak Street 85E-92E ' IV
Oak-Street 92B-92A IV
Oxley Street 83B-83C IV
Rollin Street 50E-35D IV
Rollin Street 90B-47D IV
INTENTIONALLY
LEFT BLANK
12 - 64
12 - 65
DVD NO. LOCATION
MANHOLE
NOS.
Grevelia 144B-144C 71O-67A
. Park Avenue 55O-55E 55C-11G
6C-6D
1 Stratford Avenue 6O-BE
6E-7B
Maanolia Street 68B-59F
71D-71C
Meridian Avenue 71C-71B
71B-71A
Milan Avenue 1C-7C
Stratford Avenue 7A-10A 10A-13F
Mission Street 76B-76A
· 76O-76E
Mound Avenue 57G-57F 57G-57H
2 Maqnolia Street 57G-70A
Hope Street 69B-69A 69C-59G
Fairview 69C-64B
Fremont
69C-76O
59F-59G
Monterey Road
136..:13F
136-14E
Oxley Street 11E-10A 83B-83C
Milan Avenue 11 D-98
3 52E-52F
Brent Avenue
52F~52G
52G-52H
52F-52D
TABLE E
PHASE I
ESTIMATED COST OF SEWER REPAIRS
REPAIR COST IN THOUSANDS
R&R PIPE REPAIR PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 (FT.) LATERAL {EA)
75 17
75 17
25 6
25 6
75 17
25 6
125 34
75 17
125 26
150 34
25 6
25 6
1 4
75 17
50 12
50 12
25 .6
100 23
1 4
75 17
1 4
25 6
1 4
4 16
25 6
25 6
50 12
50 12
12 - 66
DVD NO. LOCATION · MANHOLE NOS:
Meridian Avenue 71B-71A
Marengo 34B-34C 34C-13D
Mission Street 52E-54C
Rollin Street 50E-35D
Oxley Street 83C-83O 83O-78B
· Fairview Avenue 830-658
3 86A-86B
Monterey Road 86B-86C 86C-86D
86D-86E
Fairview Avenue 86A-65C
85B-85A
Diamond Avenue 85D-85E
Rollin Street 85B-90C
Diamond Avenue 85D-85C
El Centro Street
Bank Street 51D-51C 51 C-53C
Oak Street 50B-50A
4 50B-50C
· 62C-628
Fremont Avenue 62B-62A
62C-62D
Raymond Lane _ 53A-538 53B-53C
TABLE E
PHASE I
ESTIMATED COST OF SEWER REPAIRS
REPAIR COST IN THOUSANDS
R&R PIPE REPAIR PRIORITY1 PRIORITY 2 PRIORITY 3 PRIORITY 4 (FT.) LATERAL (EA) 25 6
3 12
25 6
25 6
25 6
75 17
1 4
50- 11
25 6
25 6
2 8
50 12
25 6
75 . 17
100 23
25 6
25 6
50 12
4 16
25 6
1 4
4 16
50 12
75 17
100 23
25 6
2 8
75 17
50 12
50 12
100 23
850 85*
L
12 - 67
DVD NO. LOCATION MANHOLE NOS.
Ramona Avenue 93C-93D
Spruce Street 93D-94A
Elm Park 148A-148B 4 1488-39F
Empress Avenue 148C-148D 148D-148E
Oneonta Knoll 141 D-39C
85E-85F
· Diamond Avenue
85F-95B
Oak Street 85E-92E
33C-33D
35D-50C
Marengo 50C-32A
33E-33C
5 33B-33A
33A-13E
Edison Lane 76F-78A
13A-13B
Monterey Road 13C-13D
Brent Avenue 13A-52H
Huntington Drive 95C-95D
Fair Oaks Avenue 48C-48D
Laurel Street 46E-46D
Lyndon Street 51A-51B
TABLE E
PHASE I
ESTIMATED COST OF SEWER REPAIRS
.•
REPAIR COST IN THOUSANDS
R&R PIPE REPAIR PRIORITY1 PRIORITY2 PRIORITY3 PRIORITY 4 (FT.l LATERAL {EA) 580 58*
280 28*
530 53*
650 65*
170 38
25 6
1 4
25 6
5 20
1 4 ~ 50 12
3 12
· 50 12
1 4
50 12
1 4
50 12
25 6
2 8
1 4
25 6
2 8
75 17
1 4
25 6
75 17
1 4
100 · 23
25 6.
1 4
4 16
12 - 68
DVD NO. LOCATION MANHOLE NOS.
Fremont Avenue 630-608
Edison Lane 78B-86E
5 Fair Oaks Avenue 46C-29A 29A-29B·
" Fair Oaks Avenue 45B-45C
45B-45A
Huntinaton Drive 29B-62E
Laurel Street 49B-32A
6 49A-49B
Huntinaton Drive 29B-62E
Rollin Street 90B-90A
7 Beech Street 39D-141G
Fair Oaks Avenue 47B-47C 47C-47D
8 39F-39G
Fremont Avenue.
39G-39H
Mound Avenue 57H-76E
Mission Street 54E-54O
12G-89C
Bank Street
89C-47C
Huntinaton Drive 29J-32C
CO2 Marenao Avenue 32C-32B
Huntington Drive 29H-29J
Fair Oaks Avenue 47D-92C
Oak Street 92C-45C
Bank Street Easen 84F-89A · 89B-12G
Diamond Avenue 84D-84E 84E-84F
TABLE E
PHASE I
ESTIMATED COST OF SEWER REPAIRS
REPAIR COST IN THOUSANDS
R&R PIPE REPAIR PRIORITY 1 PRIORITY2 PRIORITY 3 PRIORITY 4 (FT.) LATERAL (EA)
1 4.
75 17
125 28
50 11
50 12
25 6
150 34
25 6
4 16
500 50*
75 17
50 12
6 24
25 6
50 12
25 6
1 4
100 23
100 23
1 4
50 12
1 , 4
125 28
1 4
75 17
3 17
75 17
2 8
1 .4
25 6
75 17
50 12
25 6
100 23
12 - 69
DVD NO. LOCATION MANHOLE NOS.
Grevelia Street 59H-67B
Lyndon Street 47B-88C
Donaldo Circle 13C-134F
Monterey Road 13G-13H
Hardison Place 133B-133A
127M-75B
Meridian Avenue 75B-75C 75C-75D
74E-127M
149 B-149A
Hermosa Place 149B-115A
115A-115B
115B-115C
CO2 120A-121D Pinecrest 120A-121A
"105B-131A
Monterey West 105C-105D
105E-105F
Monterey East · 12s~12c 12C-12D
87E-84C
Monterey West 87B-166G
97E-87A
132G-132DE
132O-132E
Pasadena Avenue 132E-132F
132F-132G
132F-11 BK
TOTALS
TABLE E
PHASE I
ESTIMATED COST OF SEWER REPAIRS
REPAIR COST IN THOUSANDS
R&R PIPE REPAIR PRIORITY 1 PRIORITY2 PRIORITY 3 PRIORITY 4 (FT.) · LATERAL (EA) 1 4
25 6
1 4
2 8
2 8
125 28
./
820 82*
25 6
270 61
90 20
240 54
230 52
50 12
480
75 17
25 6
50 17
25 6
75 17
100 73
50 12
50 12
50 ·12
50 12
50 12
170 36
280 63
11,643 73 630 1,104 346 309
INTENTIONALLY LEFT BLANK
12 - 70
12 - 71
,,
I
I
' I
PHASE II
SEWER VIDEO ANAL YSJS AND
CONDITION ASSESSMENT
PRl=PAREDFOR
CITY OF SOUTH PASADENA
SUBMITTED BY:
DMR Team, Inc.
July 9, 2010
Revised August 4, 201 0
12 - 72
INTRODUCTION
As part of the City's effort to identify Citywide sewer system structural defficienc!es, Phase 2 sewer video inspection of a 4 year inspection assessment and repair program has been completed. This report summarizes the results of the review and analysis of the video inspection, as well as the estimated cost of improvements for sewer lines that require attention. Moreover, based on the results of the Phases 1 & 2 assessments, an updated estimate of the repair cost is projected for the city's entire system.
RANKING CONSIDERATIONS
The sewer lines that were video in_spected have been categorized into four groups of "A", "B", "C'', & "D" depending on the condition of the lines within each reach.
Group «A" represents a no deficiency condition and Group "D" represents a high priority repair condition. Factors that were considered in rating a reach included root intrusion, Joint separation, cra<:::ks and sags, along with the frequency of occurrence and their ·severity.
Local problems that require spot repair have been evaluated under a separate grouping.
CONDITION ASSESSMENT
The rating of the condition of the sewer mains are tabulated in Table 1. The reaches are identified as referenced in the sewer video inspection from manhole to manhole and in the same sequence. · ·
In cases where there is a local condition that is significantly different that the condition of the main, the, reach has been rated without taking the local problem into account.
Local problems have been evaluated as a separate category, and prioritized according to the urgency of the required repair (see Table 2).
SEWER MAIN RANKING CLASSIFICATIONS
. Group "A" represents sewer mains in optimal pipe condition that did not reflect an issue needing action.
Group "B" represents sewer mains that do not have a structural deficiency. The mains in this group do not require immediate attention, nor is it anticipated that they would need to be repaired within the next 15 years.
Group "C" represents sewer mains that display minor structural deficiencies such as minor cracks, and require attention wit~in the next 10 years.
Group "D" represents sewer mains that exhibit more serious structural deficiencies such as multiple cracks and fractures, and in general need to be repaired within the · _first 5 years of the program ..
1 12 - 73
SPOT REPAIR RANKING CLASSIFICATIONS
Spot repairs have been categorized as Group I, II, Ill & IV depending on the severity of the required repair. Group I represents the most severe conditions, and Group 1V the least. Spot repair conditions have been classified as follows:
GROUP
II
f II
IV
. DEFICIENCY
Fractures, holes, missing pipe
Joint displacement, multipl,e cracks, sags ·
Hair line cracks
Root intrusion at lateral
RECOMMENDED REPAIR AND RECONNAISSANCE PROGRAM
The program is recommended · to have 2 distinct components of repair and reconnaissance. A 20 year period is envisioned to complete the first cycle of the program, with major repairs completed in the first 1 O years, minor repairs between 11 th and 15th year, and re-inspection of mains that are not currently subject to any repair work due to their good condition in the last 5 years.
Considering that Group "D" of the sewer mains and Group "[" of the sewer spot repairs represent the worst conditions in the system, they have been classified as priority 1 in the program,
Sewer mains with Group "C" classification that exhibited minor structural defficiencies, _and Group ll of the spot repair have been classified as priority 2 in the program.
Group III of the Sewer priority spot repair that deals with less serious and non structural defficiencies has been classified as priority. 3.
Video inspection and analysis of sewer mains with conditions "A'' & "B", along with the Group IV of the spot repairs have been· classified as priority 4.
INFORMATION TABLES
Table "A" shows the condition of the mains sorted alphabetically. Table "B" shows thi:} condition of the spot repairs sorted alphabetically. Table "C" ranks the condition of the mains from worst to best, and Table "D" ranks the condition of the spot repairs from worst to best.
2 12 - 74
Table "E" identifies the DVD number, location, manhole #s, lengths of repair, number of laterals, condition assessment and implementation phasing order, as well as estimated repair costs.
ESTIMATED PHASE 2 REPAIR COST
The following table reflects the summary of the review of Phases 1 & 2 Sewer Video Inspection, with repair description and respective priority and estimated cost. The repair cost has been estimated based on unit prices of $1°80/LF for removal and replacement of mains, and $4,000 per each lateral repair. 1 1-5 Group "D" mains, $ 989,000
and Group 1 of
s ot re airs
2 6-10 Group ''C" mains, $1,3901000
and Group II spot
. re airs
3 11-15 Group Ill spot $ 140,000
re airs
4 16-20 Group "N & "B" $ 580,000
mains and Group
IVs ot re airs
TOTAL $3,099,000
SUMMARY OF ESTIMATED REPAIR COSTS FOR PHASES 1 & 2
The following table reflects the overall cost summary of the review of Phases 1 & 2, Sewer Video Inspection, with repajr description and respective priority and estimated cost The repair cost has been estimated based on unit prices of $180/LF for removal and replacement of mains, and $4,000 per each lateral repair. 3 12 - 75
Group "D" mains . Group "D" mains
One to Five and Group I spot $ 630,000.00 and Group I spot $ 989,000.00 $ 1,619,000.00 repairs repairs
Group "C" mains Group "C" mains
2 Six to Ten and Grau p II spot $ 1,104,000.00 and Group II spot $ 1,390,000.00 $ 2,494,000.00 repairs repairs
3 Eleven to Fifteen Group Ill spot $ 346,000.00 Group Ill spot $ 140,000.00 $ 486,000.00 repairs repairs Group IV spot Group IV spot
4 · Sixteen to Twenty repairs and Group $ 309,000.00 repairs and Group $ 580,000.00 $ 889,000.00 "A" & "B" mains "A" & "B" mains
TOTAL $ 2,389,000.00 $ 3,099,000.00 $ 5,488,000.00
ESTIMATED REPAIR COSTS FOR THE ENTIRE SEWER SYSTEM
Phases 1 & 2. video inspection i.ncludes approximately half of the entire City's sewer · system.
Assuming that phases 1 & 2 deficiencies and costs are representative of the entire . system, a 20 year repair program would require the repair cost as shown below 1 1-5 Group "D" mains, $3,238,000
and Group I of
s ot re airs
2 6-10 Group "C" mains, $4,988,000
and Group II spot
re airs
3 11-15 Group Ill spot $972,000
re airs
4 16-20 Group "A" and "B" _ $1,778,000
mains and Group
IV s ot re airs
TOTAL $10,976,000
4 12 - 76
I '
·,.
The estimated repair cost shown above will be re-assessed as the results of the phases 3 and 4 video analysis becomes available.
20 YEAR PROGRAM BUDGET
Based on the estimated improvements costs for the ent[re City's sewer deficiency upgrade and addition of soft costs and video inspection, a total preliminary annual budget of $760,000 would be required:
REQUIRED WORK DESCR!PTJON
Estimated Construction Cost
Soft Cost (design, inspection, CM)
Video Inspection
Sub Total
10% Contingency
Total Cost
5 COST
$10,976,000
$ 2,500,000
$ 400,000
$13,888,000.
$ 1,389,000
$15,277,000 over a 20 year
period
$764,000 annually
12 - 77
TABLl:A
PHASE II
SEWER MAJN CONDITION {ALPHABETICAL ORDER OF STREET NAME) Location Limits Condition
Amherst Drive Wayne Aven_ue to Mid Pt. B*
Atlantic Boulevard Garfield Avenue to Pine Street s*
Beech Street Primrose Avenue to 2/3 Way s*
Bushnell Avenue Oak Street to Huntington Drive s*
Camden Avenue Oak Jane to 1/2 Point D
Camden Avenue Huntinqton Drive to 1/2 Point C
Chelton Way Edgewood Drive to Oak Street s*
Chelton Way Oaks Street to Edgewood Drive s*
Court Avenue Huntinaton Drive to NortherlvTerminus C
Court Avenue Oak Street to 1/2 Point s*
Edgewood Drive Milan Avenue to Wayne Avenue s*
Fair Oaks Avenue Maple Street to Alhambra Road s*
Fair Oaks Avenue Alhambra Road to Midway to Maple s*
Fletcher Avenue Oak to i/2 Point S s*
Fletcher Avenue Huntington Drive to Alhambra Road ·s*
Garfield Avenue Huntington Drive to Atlantic Boulevard B* Garfield Avenue Mill Road to Huntington Drive B *
Huntington Drive South Side to Court Avenue to Wavne Avenue D Huntington Drive N Side, Court Avenue to Garfield Avenue s* Huntington Drive Fletcher Avenue to Marengo Avenue s*
Huntington Drive South Side 10 La Senda Avenue to Bushnell Avenue s* Huntington Drive South Side, La Senda Place to Garfield Avenue s* Huntington Drlve N Fletcher Avenue to Court Avenue B*
Huntiriqton Drive S Morenao Avenue.to Bushnell Avenue 8 Indiana Avenue Monterey Road to El Centro Street s*
La France Avenue Huntington Dr. to Alhambra Road s*
La France Avenue Maple Street to Mid Block s*
La Senda Place Huntington Drive to Garfield Avenue s*
Laurel Street Milan Avenue to Marengo Avenue B*
Le Droit Drive Milan Avenue to Montrose Avenue s*
Le Drott Drive Montrose Avenue to Garfield Avenue s*
Leman Street Milan Avenue to Huntington Drive s*
Maple Street Fremont Avenue to Primrose Avenue s*
Milan Avenue Monterey Road to Huntington Drive c* &B*
Milan Avenue Monterey Road to Edgewood Drive s*
* . Der10tes Spot Repair Required. See Table "B" for Details DVD No.
1 10
2 5
3 3
1 4
3 3
1 4
11 1
10 11
6, 7&B
8 2
6 8
B
10 10.
11 2
11 5
3 1
9 2
4 2,_3,4
1 12 - 78
TABLE A
PHASE II
SEWER MAIN CONDITION (ALPHABETJCAL ORDER OF STREET NAME} Location Limits Condition
Milan Avenue Huntington Drive to Spruce Street s*
Milan Avenue Oxley Street to Monterey Road s*
Mission Street Montrose Avenue to Garfield Avenue s*
Mission Street Milan Avenue to Montrose Avenue A
Monterey Road Milan Avenue to Montrose Avenue s*
Mo'nterey Road Montrose Avenue to Garfield Avenue s*
Montrose Avenue Mission Street to Oxlev Street D
Montrose Avenue Oxley Street to Le Droit Drive s*
Montrose Avenue Mission Street to Garfield Avenue a*
Montrose Avenue Monterev Road to Le Droit A
Oak Meadow Lane Oak Street to Cul de Sac s*
Oak Street Milan Avenue to Mid Point to Chelton Wav D
Oak Street. Chelton Way to Garfield Avenue s*
Oak Street Chelton Way to Mid Point to Milan Avenue s*
Oak Street Stratford Avenue to Milan Avenue B*
Olive Street Pine Street to Huntington Drive s*
Oneonta Knoll Primrose Avenue to 1/2 Point g*
Oxley Street Montrose Avenue to Garfield Avenue s*
Pine Street Huntington Drive to Garfield Avenue s*
Primrose Avenue Hunting Drive to Maple Street s*
Primrose Avenue Maple Street to Alhambra Road 5*
Primrose Avenue Alhambra Road to Maple Road s*
Spruce Street Milan Avenue to Marengo Avenue s*
Soruce Street Milan to Southerlv Terminus A
Stratford Avenue Alono the Park D
Stratford Avenue Monterey Road to North of Park s*
Stratford Avenue Alhambra Road to Cul de Sac s*
Stratford Avenue Oak Street to Rollin Street s*
Stratford Avenue Oak street to Banks B*
Stratford Avenue Along Marengo Park s*
Wayne Avenue Amherst Drive to S. of Ashbourne Drive s*
Wayne Avenue Huntington Drive to Amherst Drive s*
Wayne Avenue Huntington Avenue to Oak Street s*
Wayne Avenue Huritlngton Drive and Oak Street s*
* Denotes Spot Repair Required. See Table "B" for Details DVD No.
6 9
6 2
9 8
1 1
2 9
g
4 3
4 5
6 2
7 6
2 4
9 3
6 1 ·
1 2
5 9
11 1
~
5&6
8 12 - 79
; '·
I
i
i
I
j
TABLE B
PHASE II
SPOT REPAIR CONDITION {ALPHABETICAL ORDER OF STREET NAME) Location Manhole No. Group DVD No.
Amherst Drlve 17D-127B I 1
Atlantic Boulevard 117E-117L II 10
Atlantic Boulevard 23B-28C ti 10
Beech Street 141F-141E I 2
Beech Street 141F-36D I 2
Bushnell Avenue 22B-22A II 5
Bushnell Avenue 22B-22E II 5
Camden Avenue 20B-20A I 3
Camden Avenue 20B-20C I 3
Camden Avenue 20C-27A IV 3
Chelten Way 19E-16D I 4
Chelten Way 16C-16B ll 1
Court Avenue 20D-20E II 3
Court Avenue 20G-20F II 3
Edoewood Drive 16C-17E II 1
Edgewood Drive 16C-17F II 1
Edqewood Drive 17F-17C !I 1
Fair Oaks Avenue 37A-37B I 4
Falr Oaks Avenue 38B-37A JI 4
Fletcher Avenue 23B-23A II 1
Fletcher Avenue 28H-24A II 1D
Fletcher Avenue 24A-24B ti 10
Fletcher Avenue 24B-24C 11 10
Garfield Avenue 117L-117K. Ill 11
Garfield Avenue 120-3D l 8
Garfield Avenue 120-3D I 7
Garfield Avenue 28-2A JV 7
Garfield Avenue 2C-28 Drop IV 7
Garfield Avenue 2C-2D IV 7
Garfield Avenue 2D-2E 111 6
Garfield Avenue 2E-3A IV ·7
Garfield Avenue 3A-3B IV 7
Garfield Avenue 3C-12D Ill 7
Garfield Avenue 4A-27H II 8
Garfield Avenue 4A-27H I! 8
Garfield Avenue 4B-4A II 8
Garfield Avenue 4B-4A II 8
Huntimiton Drive 27F-27G I 8
Huntinoton Drive 27H-27G l 8
HuntinQton Drive 27C-27D II 2
Huntinoton Drive 27C-27B II 2
Huntington Drive 25D-28C ll 6
Huntinqton Drive 25D-28B II 6
Huntinoton Drive 28B-28A II 6
Huntington Drive 27E-28K II 8
Huntinoton Drive 28K-28J II 8
HuntinQton·Drive 28K-28F II 8
Huntinoton Drive 27H-27G II 8
Huntington Drive N 27A-21B I 10
12 - 80
TABLE B .
PHASE II
SPOT REPAIR CONDITION (ALPHABETICAL ORDER OF STREET NAME) Location Manhole No. Group DVD No.
Huntinc:iton Drive N 28E-2-1 B I 10
Huntinoton Drive S 28G-28H I 10
HuntinQton Drive S 28J-28H 11· 10
Huntinaton Drive S 28G-28F. Ill 10
Indiana Avenue 131A-103D 1 11
Indiana Avenue 1D3D-104C I 11
Indiana Avenue 103C-82E I 11
La France Avenue 35B-35C I 2
La France Avenue 35C-35D I 2
La France Avenue 36B-36A II 2
La France Avenue 35D-35C II 11
La Senda Place 27C-126B [I 5
La Senda Place 126B-126A II 5
Laurel Street 25B-19F II 3
Le Droit Drive 11C-36 I 9
Le Drolt Drive 8D-8E ll 1
Le Droit Drive 11C-11B 111 9
Leman Street 26B-37D II 2
Leman Street 37D-37C II 2
Maole Street 38B-38A . I 4
Maole Street 38B-38C Ill 4
Milan Avenue 25B-25C I 3
Milan Avenue 15A-9C I g
Milan Avenue 15B-15A II 1
Milan Avenue 15B-15C II 1
Milan Avenue 15C-15D II 1
Milan Avenue 25B-19C 11 3
Milan Avenue 26B-26C 1l 4
Milan Avenue 26E-26F II 4
Mllan Avenue 25D-220B II 6
Milan Avenue 15D-19C II 4
Milan Avenue 26C-26D 111 4
Milan Avenue 26D-26E Ill 4
Mission Street 7E-2D Ill 6
Monterey Road 12B-12A III 9
Monterev Road 12D~12C I - 8
Monterey Road 12C-12B I 8
Montrose Avenue 7E-6A I 2
Montrose Avenue BO-BC 1II 1
Oak Meadow Lane '19D-232A 11 9
Oak Street 18B-18C I 3
Oak Street 18B-18A I 3
Oak Street 18D-18E II 3
Oak Street 18B-18C II 3
Oak Street 19D-19C II 4
Oak Street 19E-19D Ill 4
Oak Street 19B-19C Ill 5
Olive Street 117C-128E II 6
Olive Street 128E-128D II 6
12 - 81
TABLE B
PHASE II
SPOT REPAIR CONDITION (ALPHABETICAL ORDER Of STREET NAME) Location Manhole No. Group DVD No.
Oneonta Knoll 36B-1418 I 2
Oneonta Knoll 1418-141A fl 2
Oxley Street 3A-11A II 7
Pine Street 117C-117B I 6
Pine Street 117C-117D I 6
Pine Street 117D-117E II 6
Pine Street 117E-117F 11 6
Pine Street 117F-117G II 6
Pine Street 117B-117A Ill 6
Primrose Avenue 36G-36H I 4
Primrose Avenue . 36H-36G I 9
Primrose Avenue 36D-36E II 2
Primrose Avenue 36F-36G II 4
Primrose Avenue 36B-36A Ill 2
Primrose Avenue 36B-36C III 2
Primrose Avenue 36C-36D. 111 2
Primrose Avenue 36E-36F 111 2
Soruce Street 25C-25A 111 3
Stratford Avenue 129A-129B I 2
Stratford Avenue· 129D-129C II 9
Stratford Avenue 134B-134A II 2
Stratford Avenue 134C-134B 1 2
Stratford Avenue 14C-14A II 1
Stratford Avenue 14D-14C Ill 11
Stratford Avenue 19B-14D II 5
Wavne Avenue 17C-17D II 1
Wavne Avenue 17C-178 II 1
Wavne Avenue 17D-18C 11. 3
Wavne Avenue 18B-21A II 5
Wayne Avenue 21A-2B II 6
Wavne Avenue 21B-21A 111 .8
12 - 82
Condition
D
D
·D
D
D
c* &s*
C
C
s*
s*
.s*
s*
s*
g*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
B
s*
s*
s*
s*
s*
s*
s*
s*
TABLE C
PHASE II
SEWER MAIN CONDITION (WORST TO BEST)
Location Limits
Camden Avenue Oak lane to 1/2 Point
Huntinqton Drive South Side to Court Avenue to Wavne Avenue Montrose Avenue Mission Street to Oxley Street
Oak Street Milan Avenue to Mid Point to Chelton Wav
Stratford Avenue Alono the Park
Milan Avenue Monterey Road to Huntington Drive
Camden Avenue Huntinoton Drive to 1 /2 Point
Court Avenue Huntinoton Drive to Northerly Terminus
Amherst Drive Wayne Avenue to Mid Pt.
Atlantic Boulevard Garfield Avenue to Pine Street
Beech Street . Primrose Avenue to 2/3 Way
Bushnell Avenue Oak Street to Huntington Drive
Chelten Way Edgewood Drive to Oak Street
Chelten Way Oaks Street to Edgewood Drive
Court Avenue Oak Street to 1/2 Point
Edgewood Drive Milan Avenue lo Wayne Avenue
Fair Oaks Avenue Alhambra Road to Midway to Maple
Fair Oaks Avenue Maple .Street to Alhambra Road
Fletcher Avenue Huntington Drive to Alhambra Road
Fletcher Avenue Oak to 1/2 Point S
Garfield Avenue Huntington Drive·to Atlantic Boulevard •, Gartield Avenue Mill Road to Huntington Drive
Huntington Drive Fletcher Avenue to Marengo Avenue
Huntington Drive N Side, Court Avenue to Garfield Avenue Huntington Drive South Side to La Senda Avenue to Bushnell Avenue Huntington Drive South Side, La Senda Place to Garfield Avenue Huntington Drive N Fletcher Avenue to Court Avsnue
Huntington Drive S Morenoo Avenue to Bushnell Avenue
Indiana Avenue Monterey Road to El Centro Street
La France Avenue Huntington Dr. to Alhambra Road
La France Avenue Maple Street to Mid Block
La Senda Place. Huntington Drive to Garfield Avenue
Laurel Street Milan Avenu.e to Marengo Avenue
Le Droit Drive MIian Avenue to Montrose A1;1enue
Le Droit Drive • Montrose Avenue to Garfield Avenue
Leman Street Milan Avenue to Huntington Drive
* Denotes Spot Repair Required. See Table "B" for Details DVD No.
3 8
1. 4
1 2,3,4
3 3
1. 10
2 5 -
1 4
3 1
11 4
10 1
11 6, 7 &8
6 2
8 8
10 10
11 2
11 5
3 1
9. 2
12 - 83
I I
s*
s*
s*
s*
s*.
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
s*
B *
s*
s*
s*
s*
s*
s*
s*
g*
s*
g*
A
A
A
TABLEC
PHASE II
SEWER MAIN CONDITION (WORST TO BEST)
Maple Street Fremont Avenue to Primrose Avenue
Milan Avenue Huntington Drive to Spruce Street
Milan Avenue Monterey Road to Edgewood Drive
Mllan Avenue Oxley Street to Monterey Road
Mission Street Montrose Avenue to Garfield Avenue
Monterey Avenue Milan Avenue to Montrose Avenue
Monterey Road Montrose Avenue to Garfield Avenue
Montrose Avenue Mission Street to Garfield Avenue
Montrose Avenue Oxley Street to Le Droit Drive
Oak Meadow Lane Oak Street to Cul de Sac
Oak Street Chelton Way to Garfield Avenue
Oak Street Chelton Way to Mid Point to Milan Avenue
Oak Street Stratford Avenue to Milan Avenue
Olive Street Pine Street to Huntington Drive
Oneonta Knoll Primrose Avenue to 1/2 Polnt
Oxley Street Montrose Avenue to Garfield Avenue
Pine Street Huntington Drive to Garfield Avenue
Primrose Avenue Alhambra Road to Maple Road
Primrose Avenue Huntington Drive to Maple Street
Primrose Avenue Maple Street to Alhambra Road
Spruce Street Milan Avenue to Marengo Avenue
Stratford Avenue Alhambra Road to Cui de Sac
Stratford Avenue Along Marengo Park
Stratford Avenue Monterey Road to North of Park
Stratford Avenue Oak Street to Banks
Stratford Avenue Oak Street to Rollin Street
Wayne Avenue Amherst Drive to S. of Ashbourne Drive
Wayne Avenue Huntington Avenue to Oak Street
Wayne Avenue Huntington Drive and Oak Street
Wayne Avenue Huntington Drive to Amherst Drlve
Mission Street Milan Avenue to Montrose Avenue
Montrose Avenue Monterev Road to Le Droit
Spruce Street Milan to Southerly Terminus
* Denotes Spot Repair Required. See Table "B" for Details 4 6
1 9
6 9
8 2
1 9
3 4
0 6
2 7
6 , 9
2 4
3 2
11 1
9 5
1 5&6
8 3
2 9
6 12 - 84
Group
I
I
I
I
j
I
I
I
I
I
I
I
I
I
I
I
[
I
I
j
I
I '
I
I
I
I
I
[
I
1 I
I
I
I
I
I
I
II
ll
II
11 II
II
II
II
II
!I
II
II
11 II
TABLED
PHASE II
SPOT REPAIR CONDITION (WORST TO BEST)
Location Manhole No. DVD No.
Amherst Drive 17D-127B 1
Beech Street 141F-141E 2
Beech Street 141F-36D 2
Camden Avenue 20B-20A 3
Camden Avenue 20B-20C 3
Chelten Wav 19E-16D 4
Fair Oaks Avenue 37A-37B 4
Garfield Avenue 120-30 8
Garfield Avenue 12D-3D 7
HuntinQton Drive 27F-27G · 8
Huntinoton Drive 27H-27G 8
Huntinoton Drive N 27A-21B 10
Huntin!=lton Drive N 28E-21B 10
Huntinoton Drive S 28G-2BH 10
Indiana Avenue 131A-103D 11
Indiana Avenue 103D-104C 11
Indiana Avenue 103C-82E 11
La France Avenue 35B-35C 2
La France Avenue 35C-35D 2
Le Droit Drive- 11C-3B g
Maple Street 38B-38A 4
Milan Avenue 25B-25C 3
MIian Avenue 15A-9C 9
Monterey Road 12D-12C 8
Monterev Road 12C-128 8
Montrose Avenue 7E-6A 2
Oak Street 18B-18C 3
Oak Street 18B-18A .3
Oneonta Knoll 36B-141B 2
Pine Street 117C-117B 6
Pine Street 117C-117D 6
Primrose Avenue 36G-36H 4
Primrose Avenue 36H-36G 9
Stratford Avenue 134C-134B 2
Stratford Avenue 129A-129B 2
AUantlc Boulevard 117E-117L 10
Atlantic Boulevard 23B-28C 10
Bushnell Avenue 22B-22A 5
Bushnell Avenue 22B-22E 5
Chelten Wav 16C-16B 1
Court Avenue 20D-20E 3
Court Avenue 20G-20F 3
Edgewood Drive 16C-17E i
Edqewood Drive 16C-17F 1
Edgewood Drive 17F-17C 1
Fair Oaks Avenue 388-37A 4
Fletcher Avenue 23B-23A 1
Fletcher Avenue 28H-24A 10
Fletcher Avenue 24A•24B 10
12 - 85
Group
II
II
II
ti
II
I!
I!
I!
II
!I
II
II
II
II
II
11 II
ll
II
II
Ir
!I
II
II
II
II
II
11 I!
II
II
!I
II
II
II
II
II
I!
II
II
II
!I
I!
II
II
!I
11 II
II
TABLED
PHASE II
SPOT-REPAIR CONDITION (WORST TO BEST)
Location Manhole No. DVD No.
Fletcher Avenue 24B-24C 10
Garfield Avenue 4B-4A 8
Garfield Avenue 4A-27H 8
Garfield Avenue 4B-4A 8
Garfield Avenue 4A-27H 8
Huntinaton Drive 27C-27D 2
Huntinaton Drive 27H-27G 8
Huntinoton Drive 27C-27B 2
Huntinaton Drive 25D-28C 6
Hu ntinaton Drive 25D-288 6
· Huntinaton Drive 28B-28A 6
Huntlnaton Drive 27E-28K 8
Huntinaton Drive 28K-2BJ 8
Huntinoton Drive 28K-28F 8
Huntinaton Drive S 28J-28H 10
La France Avenue 36B-36A 2
La France Avenue 35D-35C 11
La Senda Place 27C-126B 5
La Senda Place 126B-126A 5
Laurel Street 25B-19F 3
Le Droit Drive 8D-SE 1
Leman Street 26B-370 2
Leman Street 37D-37C 2
Milan Avenue 15B-15A :1
Milan Avenue 15B-15C 1
Milan Avenue 15C-15D 1
Milan Avenue 258-19C 3
Milan Avenue 26B-26C 4
Milan Avenue 26E-26F 4
Milan Avenue 25D-2208 6
Milan Avenue 15D-19C 4
Oak Meadow Lane 19D-232A 9
Oak Street 18D-18E 3
Oak Street 18B-18C 3
Oak Street 19D-19C 4
Olive Street 117C-128E 6
Olive Street 128E-128D 6
Oneonta Knoll 141B-141A 2
Ox!ev Street 3A-11A 7
Pine Street 117D-117E 6
Pine Street 117E-117F 6
Pine Street 1.17F-117G 6
Primrose Avenue 36D-36E 2
Primrose Avenue 36F-36G 4
Stratford Avenue 129D-129C 9
Stratford Avenue 134B-134A 2
Stratford Avenue 14C-14A 1
Stratford Avenue 19B-140 5
Wayne Avenue 17C-17D 1
12 - 86
Group
JI
11 II
II
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
!ll
Ill
Ill
Ill
Ill
Ill
!II
Ill
Ill
IV
IV
IV
IV
IV
IV
TABLED
PHASE II
SPOT REPAIR CONDITION (WORST TO BEST)
Location Manhole No. DVD No.
Wavne Avenue 17C-17B 1
Wavne Avenue 17D-1BC 3
Wavne Avenue 18B-21A 5
Wayne Avenue 21A-2B 6
Garfield Avenue 117L-i17K 11
Garfield Avenue 2D-2E 6
Garfield Avenue 3C-12D 7
Huntlnqton Drive S 28G-28F. 10
Le Droit Drive. 11C-11B 9
Maple Street 38B-38C 4
Milan Avenue 26C-26D 4
Milan Avenue 26D-26E 4
Mission Street 7E-2D 6
Monterev Avenue 12B-12A 9
Montrose Avenue 8D-SC 1
Oak Street 19B-19C 5
Oak Street 19E-19D 4
Pine Street 117B-117A 6
Primrose Avenue 36B-36A 2
Primrose Avenue 36B-36C 2
Primrose Avenue 36C-36D 2
Primrose Avenue 36E-36F 2
Soruce Street 25C-25A 3
Stratford Avenue 14D-14C 11
Wavne Avenue 21B-21A 8
Camden Avenue 20C-27A ~
Garfield Avenue 3A·3B 7
Garfield Avenue 2B-2A 7
Garfield Avenue 2C-2B Droo 7
Garfield Avenue 2C-2D 7
Garfield Avenue 2E-3A 7
12 - 87
DVD No. LOCATION MANHOLE NOS.
Montrose Avenue 8D-8C 8C-88
Le Droit Drive 80-8E
15B-15A
Milan Avenue 15B-15C
15C--150
16C-17E
1 Edgewood Drive 16C-17F 17F-17C
Chelton Wav 16C-16B
Wayne Avenue 17C--17D 17C-17B
Amherst Drive · 17D-127B
Fletcher Avenue 23B-23A
Stanford Avenue
14C-14A
14C-14O
36B-36A
36B-36C
Primrose Avenue 36C-36D
36D-36E
36E-36F
Oneonta Knoll 36B-141B 1418-141A
Beech Street 141F-36D 141F-141E·
2 Montrose Avenue 7E-6A
36B-36A
La France Avenue 35B-35C
35C-35D
134C-134B
134B-134A
Stratford Avenue 134C-129A
129A-129B
129B-129D
Milan Avenue 268-26A
TABLE E
PHASE II·
ESTIMATED COST OF SEWER REPAIRS
R&RPIPE REPAIR LATERAL PRIORITY1
(FT.) (EA)
25 1
325 59
100 1
125
225 1
175
60 75 14
75 2
25 150 1
25 i
150 3 27
50 2
50 400 72
25 25
25 25
50 100 18
150
150' 27
100 18
150 27
25 1
175 8 32
200 11 36
25 1 5
50 125· 23
175 4 32
305 55
5 REPAm COST IN THOUSANDS
PRIORITY2 PRIORITY3 PRIORJTY4
4 4
18 4
23 41 4
32 11
14 8
4 27 4
4 4
12 9 8
9 4
4 4
4 9
27 9 4
32 44
4 g
16 20
12 - 88
DVD No. LOCATION
MANHOLE
NOS.
Leman Street
268-37D
2 37D-37C
27C-27D
Huntington Drive 27C-27B
Court Avenue 20F-27B
Camden Avenue 20C-27A
Wavne Avenue 17D-18C
18B-18C
Oak Street 18D-18E
18B-18A
3 Milan Avenue 25B-19C 25B-25C
Laur:al Street 25B-19F
Spruce Street 25C-25A
Camden Avenue 20B-20A 20B-20C
Court Avenue
20O-Z0E
20G-20F
Chelton Way 19E-16D
Oak Street
19E-19D
19D-19C
Milan Avenue 15D-19C
Maple Street 388-38C 38B-38A
4 Fair Oaks Avenue 38B-37A 36F-36G
Primrose Avenue 36G-36H
26B-26C
Milan Avenue
26C-26O
26D-26E
26E-26F
Fair Oaks Avenue 37A-37B
5 Oak Street 19B-19C Stratford Avenue 19B-14D
TABLE E
PHASE II
ESTIMATED COST OF SEWER REPAIRS
R&R PIPE REPAIR LATERAL PRIORITY1
(FT.) · (EA)
50 200
50 150
450
300 5
75 1
25 1 5
25 1
100 18
100
200 4 36
150 1
75 400 72
100
75 25
200 36
50 2
330 60
375
50 2 9
50 250
250 10
100 1 18
100 4
75 75 5
200 4
75 1 14
50 2
75 REPAIR COST IN THOUSANDS
PRIORITY2 PRIORITY3 PRIORITY 4
g
36 g
36 81
54 20
14 4
4 5 4
18 16
18 4
14 18
14 5
9 8
68 8
45 45 40
4 18 16
14 14 20
36 16
4 g 8
14 12 - 89
DVD No. LOCATION
MANHOLE
NOS.
La Senda Place 27C~126B 1268-126A
5 Bushnell Avenue 22B-22A 22B-22E
Wayne Avenue 18B-21A
Wayne Avenue 21A-2B
25D-28C
Huntington Drive 25D-288
28B-28A
Milan Avenue 25D-220B
Pine Street 117C-117B
6 117B-117A
Olive Street 117C-128E 128E-128D
117C.:.1i7D
Pine Street
117D-117E
117E-117F
117F-117G
2C-2D
2D-2E
Garfield Street 2E-3A
2C-2B Dron
7 2B-2A
Mission Street 7E-2D
Oxlev Street 3A-11A
Garfield Avenue
3A-3B
3C-12D
Garfield Avenue 12D-30
Monterey Road 12D-12C
Garfield Avenue 4B-4A 4A-27H
8 27F-27E
Huntington Drive 27E-28K 27F-27G
28K-28J
----------~-
---------- ---~---· ---
TABLE E
PHASE II
ESTIMATED COST OF SEWER REPAIRS
R&R PIPE REPAIR LATERAL PRIORITY1
(FT.) (EA)
100
400
225 7
200 2
200 11
75 225
175
100
150 1
25 5
75 3
25 1
25 150
25 5
125
2 25
1 4
6 25
25 1
1 · 25 1 5
50 9
50 9
75 75
410 74
75 50 9
25 REPAIR COST IN THOUSANDS
PRIORITY2 PRIORITY3
18 72
41 36
36 14
41 32
18 27
14 4
4 27
23 4
4 4
4 14
14 14
4 PR10RITY4
28 8
44 4
12 4
8 4
16 24
4 4
4 12 - 90
DVD No. LOCATION
MANHOLE
NOS.
8 Wayne Avenue 21B-21A Huntington Drive 27H-27G
Stratford Avenue 1290-129C 36D-36E
Primrose Avenue 36H-36G
Oak Meadow Lane 19D-232A
9 Milan Avenue 15A-9C
Monterev Avenue 128-12A
Le Droit Drive
11C-3B
11C-11B
27A-21B
Huntington Drive N 27A-27B
ZBE-21B
Atlantic Boulevard
117E-117L
23B-28C
10 28G-28F
Huntington Drive S 28G-28H
28J-28H
28H-24A
· Fletcher Avenue 24A-24B
24B-24C
Garfield Avenue 117L-117K
Stratford Avenue 14D·14C
11 La France Avenue 35D-35C 131A-103D
Indiana Avenue 103D-104C
103C-82E
TOTALS
TABLEE
PHASE II
ESTIMATED COST OF SEWER REPAIRS
R&R PIPE REPAIR LATERAL PRIORITY1
(FT.) (EA)
25 1
100 18
25 2
2 100 2 18
25 75 1 14
25 1
100 18
50 100 1 18
75 100
75 50 2
25 75 14
125
225 6
200
75 25
25 25
75 14
75 14
175 32
13880 145 989
REPAIR COST IN THOUSANDS
PRIORITY2 PRIORITY3 PRIORITY 4
4 4
4 8
8 8
4 4
4 4
9 4
14 14
g 8
4 23
41 24
36·
14 4
4 4
1390 140 580
12 - 91
2. Current Sewer Rates
12 - 92
I
CITY OF SOUTH PASADENA
2010 Water, Sewer and Refuse Rate Adjustments
Dear South Pasadena Water, Sewer and Refuse customers:
This month's bill is longer than usual due to rate adjustments effective July 1,2010. The first part of your bill represents services received in June 2010, The second part is for services in July 2010.
Effective July 1,2010, the water and sewer rates have been adjusted per City Resolutions 7046, 7047 and 7048 adopted in May 2009, The old and new rates are presented below.
Water Bi-Monthly Charges Sewer Bi-Monthly Charges
Meter Charge Old Total NewTotal Sewer Charge Old Ne__i,.. }/4" $44.34 $51.00 Single Family $ 1267 $ 14.57
I" 62.08 71.40 Multi-Family 8.56 9,84
1 l/2" 79,82 91.80 Commercial 1267 14.57
2" 128,60 147.90
3" 487.84 561.00
4" 620.88 714.00 Refuse Bi-Monthly_Charges
6" 931.32 1,071-,02
•gll 1,286.10 1,479.02 Refuse Change .QlQ Ne~
Standard $ 69.60 $ 71.46
Consumption Charge Old Total NewTotal 3 Yard Bin 268.76 277.04 Per Hundred Cubic Feet of Cons umotion $0,92 $1.06 Roll-Off 4\6.60 424.54 Refuse rates, effective July 1,2010, reflect a.rate increase ofapproximately 2.67%. The increase is based on the percentage change in the Consumer Price Index from April 2009 to April 2010 and "pass through" incre_ase for increa~ed landfill fees per the contract approved by the City Council.
For further questions, contact-the Finance Department at (626) 403-7259 12 - 93
ARTicm II. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadena/view.php?topfo=30-ii&s ... 1 of6
South Pasadena Municipal Code
.!J.p Pre.1t.ious N,ext Main ,Collapse ~arch No Frames
CHAPTER 30 SEWERS
30.20 FOG discharge requirement.
No FSE shall discharge or cause to be discharged into the sewer system FOG that exceeds a conceritration level adopted by a regulatory agef!-CY or that may accumulate and/or cause or contribute to blockages in the sewer system or at the sewer system lateral which connects the FSE to the sewer system. (Ord. No. 2186, § 2, 2009.)
~.<>'.2:1: f.OG pr_o_hi~itio_~~~ _ ...... .
The following prohibitions shall apply to all FSEs:
(a) No person shall discharge, or cause to be discharged any wastewater from FSEs directly or indirectly into the sewer system without first obtaining a FOG wastewater discharge permit pursuant to this chapter.
(b) Discharge of any waste, including FOG and solid materials removed from the grease control device .to the sewer system, is prohibited.
( c) The installation and use of food grinders. shall be prohibited in all new food service establishments that are located in new or existing buildings, in all existing food service establishments undergoing remodeling, and in all existing food preparation and service establishments undergoing remodeling or a change in operations such that they would become a commercial kitchen. ·
(d) Introduction of any additives into a food service establishment's wastewater system for the purpose of emulsifying or biologically/chemically treating FOG for grease remediation or as a supplement to interceptor maintenance, unless a specific written authorization from the director is obtained. (e) . Disposal of waste cooking oil into drawage pipes. (f) The discharge.of wastewater froin dishwashers to any grease traps or grease interceptor. (g) Discharge of wastewater with temperature in exc~ss of one lrundred forty degrees Fahrenheit to any grease control device, including grease traps and grease interceptors. · (h) Discharge of wastes from toilets, urinals, wash basins, and other fixtures containing fecal material to sewer lines intended for grease interceptor service, is prohibited. (i) A grease removal device should not be considered properly maintained if for any reason it is not in good working condition, or if sand, oil, sludge, and grease accumulations total more than twenty-five percent of the operative fluid capacity.
G) The discharge of any waste or FOG to the sewer system in a manner which either violates the California State Water Resources Control Board's Sewer WDRs or causes or contributes to condition which fails to comply with any of the provisions of the sewer WDRs is prohibited. (Ord. No. 2186, § 2, 2009.) ·
30.22 FOG wastewater discharge permit required.
(a) FSEs proposing to discharge or currently discharging wastewater containing FOG into the city's sewer system shall obtain a FOG wastewater discharge permit from the city within either (1) one hundred eighty days from the effective date of the ordinance codified in this chapter; or (2) at the time any FSE applies 11/15/2011 4:24 PM
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I
ARTICLE II. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadenalview.php?topic=30-ti&s ... 2 of6
for or renews its annual business license from the city. Compliance with this chapter must be demonstrated at the time any business license is issued, provided that the director may extend the compliance date for no more than ninety days after the date of the issuance of the license. (b) FOG wastewater discharge pennits shall be expressly s~bject to all provisions of this chapter and all other regulations, charges for use, and fees established by the city. The conditions of FOG wastewater discharge permits shall be enforced by the city in accordance with this chapter and applicable state and federal ~~- ' '
( c) The city shall not issue a certificate of occupancy for any new construction, or occupancy unless a FSE has fully complied with the provisions of this chapter. (Ord. No. 2186, § 2, 2009.) Any person required to obtain a FOG wastewater discharge permit shall complete and file with the c_ity prior to commencing discharges, an application in a fonn prescribed by the director and shall provide the city such information and documents as the director determines is necessary and appropriate to properly evaluate , the ·application. The applicable fees shall accompany this application. After evaluation of the data furnished, the director may issue a FOG wastewater discharge pennit, subject to tenns and conditions set forth in this chapter and as otherwise determined by ~ director to be appropriate to protect the city's sewer system. (Ord.
No. 2186, § 2, 2009.)
30.24 _FOG wastewater discharge_ permit conditions ........ -....... ........ ________ ...... , ___________________________ ................ --.. ··--·-····· The issuance of a FOG wastewater discharge pennit may contain any of the following conditions or limits as determined by the director:
(a) Limits on discharge of FOG and other priority pollutants; (b) Requirements for proper operation and maintenance of grease interceptors and other grease control devices;·
. ( c) Grease interceptor maintenance frequency and schedule; ( d) Requirements for implementation of best management practices and installation of adequate grease . interceptor and/or grease control device;
(e) Requirements for maintaining and reporting status of best management practices; (f) Requirements for maintaining arid submitting logs and records, including waste hauling records and waste manifests;
(g) Requirements to self-monitor;
(h) Requirements for the FSE to construct, operate and maintain, at its ovvn expense, FOG control device and sampling facilities;
(i) Consent by the operator of the FSE for the city and other regulatory agencies to inspect the FSE to corrfirrn compliance with this chapter, the NPDES permit and other applicable laws, rules and regulations, ·including any NPDES pennit applicable to the city;
G) Additional requirements as otherwise detennined to be reasonably appropriate by the director to protect the city's system or as specified by other regulatory agencies; (k) Other terms and conditions, which may be reasonably applicable to ensure compliance with this chapter as detennined by the director. (Ord. No. 2186, § 2, 2009.)
30.25 FOG wastewater discharge permit fee.
11/15/2011 4:24 PM
12 - 95
ARTICLE Il. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadena/view.php?topic=30-ii&s ... 3 of6
The FOG wastewater discharge permit fee shall be paid by the applicant in an amount adopted by resolution of the city council. PayIIJ.ent of permit fees must be received by the city prior to issuance of either a new pennit or a renewed permit. A permittee shall also pay any delinquent invoices in full prior to permit renewal. ·(Ord. No. 2186, § 2, 2009.) . . .
30.26 FOG wastewater discharge permit modifications of terms and conditions. (a) The tenns and conditions of an issued permit may be subject to modification and change by the sole detennination of the director during the life of the permit based on:
(1) The discharger's current or anticipated operating data; (2) The city's current or anticipated operating data;
(3) Changes in the requirements of regulatory agencies which affect the city; or (4) · A detemrination by the director that such modification is appropriate to further the objectives of this chapter.
(b) The pennittee may request a modification to the tenns and conditions of an issued pennit. The request shall be in writing stating the requested change, and the reasons for the change. The director shall review the request, make a determination on the request, and respond in writing. ( c) The permittee shall be informed of any change in the permit limits, conditions, or requirements at least forty-five days prior to the effective date of change. Any changes or new conditions in the permit shall include a reasonable time schedule for compliance. (Ord. No. 2186, § 2, 2009.) 30'.27 FOG wastewater.discharge permit duration and. renewal. ___ ····················-·-······· ......................... ·-·········-···-··········· FOG wastewater discharge permits shall be issued for a period not to exceed five years. Upon expiration of the permit, the discharger shall apply for renewal of the permit in accordance with the provisions of this chapter. (Ord. No. 2186, § 2, 2009.)
3_0.28 Exemption from. FOG wastewater. discharge permit .. _ . -··· ·-····· ....... ··-·······-· ......... -..... ·······-· ·····-.. ·-····-·-···· ······--·· A li:inited food preparation establishment is not considered a FSE for the purposes of this chapter and is exempt from obtaining a FOG wastewater discharge permit. Exempted establishment shall be engaged only in reheating, bot holding or assembly ofready to eat food products and as a result, there is no wastewater discharge contairung significant amount of FOG. A lilnited food preparation establishment does not include any operation that changes the form, flavor, or consistency of food. (Ord. No. 2186, § 2, 2009.) (a) FOG wastewater discharge pem1its issued under this chapter are for a specific FSE, for a specific ope1·ation and create no vested rights.
(b) No pennit holder shall assign, transfer or sell any FOG wastewater discharge permit issued under th.is chapter nor use any such permit for or on any premises or for facilities or operations or discharges not expressly encompassed within the underlying permit.
(c) Any pennit, which is transferred to a new owner or operator or to a new facility, is void. (Ord. No. 2186, § 2, 2009.)
30~.30 Best management practices required.
11/15/20114:24 PM
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ARTICLE Il. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadena/view.php?topic=30-ii&s ... 4of6
. All FSEs shall implement best management practices in its operation to minimize the discharge of FOG · to the sewer system.
(a) Installation of Drain Screens. Drain screens shall be installed on all draining pipes in food preparation areas. Clean drain screens frequently by placing the collected material in the garbage. (b) · Disposal of Food Waste. All food waste shall be disposed of directly into the trash or garbage and not in sinks.
(c) Segregation and Collection of Waste Cooking Oil. Licensed waste haulers or an approved recycling facility must be used to dispose of wa~te cooking oil.
( d) Maintenance of Kitchen Exhaust Filters. Filters shall be cleaned as frequently as necessary to be maintained in good operating condition. The wastewater generated from cleaning the exhaust filters shall be disposed properly.
( e) Kitchen Signage. Best management and waste minimization practices shall be po.sted conspicuously in the food preparation and dishwashing areas at all times:
· (f) Employee Training. Employees of the food service establishment shall be trained by ownership within one hundred eighty days of notification, and twice each calendar year thereafter, on the following subjects:
(1) How to "dry wipe" pots, pans, dishware, and work area before washing to remove grease; (2) How to properly dispose of food waste and solids in enclosed plastic bags prior to disposal in trash ~ bins or containers to prevent leaking and odors;
(3) The location and use of absorption products· to clean under fiyer baskets and other locations .where grease may be spilled or dripped;
, ( 4) How to properly dispose of grease or oils from cooking equipment into a grease receptacle such as a barrel or drum without spilling.
Training shall be documented and employee signatures retained indicating each employee's attendance and understanding of the practices reviewed. Training records shall be available for review at any reasonable time by or other _authorized inspector. (Ord. No. 2186, § i, 2009.) 30,31. FSEs. FOG _pretreatment .required.··---
FSEs shall install ari approved grease control device and regularly maintain it so as to prevent excessive discharges of grease and oil into the public sewer. Exceptions to the installation of a grease and oil interceptor shall be dete~ned on a case-by-case basis by the director. (Ord. No. 2186, § 2, 2009.) ~Q'.3.~ f.9q.Pr.~:tr~~~~~11trE!gµ_i_i:E!d..fQr.n.~~ fQ[l~~r:1:1.~!i~rt~U<?<!~ ~E!.r.Y..i.~13 .~s.ta.~H!.irime..r:i.ts~ ................. _ .... .
AU new construction of food service establishments and those undergoing a significant remodel s4all · install a grease interceptor prior to commencing discharge of wastewater to sewer system. (Ord. No .. 2186, § 2, 2009.)
:30~.~~ yariar.ice and wc1ive,r. of gr~ase .. lr.!tercep.tor, .re.quirer.nent. . (a) Variance from Grease Interceptor Requirements. A variance or a conditional waiver from the grease interceptor requirements on such te1ms and conditions as may be established by the director, consistent with the requiremen.ts of the sewer WDRs, the city's FOG control program, and bes~ construction, engineering, environmental and health and safety practices, to: (1) allow alternative pretreatment technology that is, at least, equally effective in controlling the FOG discharge in lieu of a grease interceptor, may be granted by the 11/15/2011 4:24 PM
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i
ARTICLE II. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadena/view.php?topic=30-ii&s ... 5 of6
director to FSEs demonstrating to the director's satisfaction that it is impossible to install, operate or maintain a grease interceptor; or (2) where the FSE demonstrates to the director's_ satisfaction that any FOG discharge from the FSE is negligible and will have an insignificant impact to the sewer system. (b) Waiver from Grease Interceptor Installation with a Grease Disposal Mitigation Fee. For FSEs where the installation of grease interceptor is not feasible and no equivalent alternative pretreatment can be installed, a waiver from the grease interceptor requirement may be granted with the imposition of a grease disposal mitigation fee as described in section 30.34. The director's detennination to grant the waiver with a grease disposal mitigation fee will be based upon such considerations that the director determines to be appropriate and consistent with the sewer WDRs, the city's FOG control program, and best construction, engineering, environmental and health and safety practices. Provided, however, that a grease interceptor will be installed when the FSE undergoes a significant remodel. No discretionary permit, including but not limited to a conditional use permit, shall be issued to a FSE unless the applicant can demonstrate that a grease interceptor has been or will be installed at the FSE. ·
(c) Application for Waiver or Variance of Requirement for Grease Interceptor. A FSE may submit an application for waiver or variance from the grease interceptor requirement to the director. Terms and conditions for issuance of a variance to a FSE shall be set forth in the permit. A waiver or viiriance may be revoked at any time when any of the terms and conditions for its issuance is not satisfied or if the conditions upon which the wa.iver was based change so that the justification for the waiver no longer exists. (Ord. No. 2186, § 2, 2009.)
30.34_ Grease disposal mitigation fee,
(a) · FSEs that operate without a grease control interceptor may be required to pay an annual grease disposal mitigation fee to equitably cover the costs of increased maintenance and administration of the sewer system as a result of the FSEs' inability tb adequately remove FOG from its wastewater discharge. This section shall not be interpreted to allow a new FSE, or existing FSEs undergoing remodeling or change in operations, to operate without an approved grease interceptor unless the director has detennined that it is impossible to install or operate a grease control interceptor for the FSE under the provisions of this chapter. (b) The grease disposai mitigation fee shall be established by resolution ofthe city council, and shall be based on the estimated annual increased cost of maintaining the sewer system for inspection and removal of FOG and other viscous or solidifying agents attributable to the FSE resulting from the lack of a grease interceptor or grease control device and such other costs that the city council consid_ers appropriate. ( c) The grease disposal mitigation fee may not be waived or reduce.d when the FSE does not comply. with the minimum requirements of this chapter. (Ord. No. 2186, § 2, 2009.)
3.0.35. Grease_ interc·eptor .maintena_nce. requirements. __ --· _______ _ (a) Grease interceptors shall be maintained in efficient operating condition by periodic removal of the full content of the interceptor. which includes wastewater, accumulated FOG, floating materials, sludge and - solids. · ·
(b) Wastewater, accumulated FOG, floating material, sludge/solids, and other materials removed from the grease interceptor shall be disposed off site properly by waste haulers in accordance with federal, state and/or local laws. ·
(c) Grease interceptors shall be fully pumped out and cleaned on a quarterly basis. The agency may change the maintenance frequency at any time to reflect changes in actual operating conditions in accordance with the FOG control program. Based on the actual generation of FOG from the food service establishment, the maintenance frequency may increase or decrease.
11/15/20114:24 PM
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ARTICLE II. FOG CONTROL PROGRAM http://www.qcode.us/codes/southpasadena/view.php?topic=30-ii&s ... 6 of6
( d) The pennittee shall be required to keep all documents identified by the director relating to its compliance with this chapter, including manifests, receipts and invoices of all cleaning, maintenance, grease removal of/from the grease control device, disposal carrier and disposal site location for no less than two years. The permittee shall, upon request, make the manifests, receipts and invoices available to any city representative, or inspector.
( e) If the grease interceptor, at any time, contains excess FOG and solids accumulation the FSE shall be required to have the grease interceptor serviced immediately such that all'fats, oils, grease, sludge, and other materials are completely removed from the grease interceptor. If deemed necessary, the director may also increase the maintenance :frequency of the grease interceptor from the current :frequency. (Ord. No. 2186, § 2, 2009.)
30.3.6 .. FOG,.inspections ............. ............................. ····---·································--· .......................................................................................................... .
The director, or representative, shall be authorized at any reasonable time to enter the premises of any discharger to detennine compliance with the provisions of this chapter; such inspection may include but not be limited to: inspection, sampling, monitoring, review, photograph, videotape and copy of any records, reports, test results or other data, wastes, chemicals, storage areas, storage containers, waste generating processes, treatment facilities and discharge locations. (Ord. No. 2186, § 2, 2009.) · ~.9.,=3.7...F.9§. iry~pe.c:~i_ci.~~f~.~~·~··---··············· .. · ..······· ..········· ············•··· ........................................................................................................................................ .
The amount of FOG inspections fee shall be established by resolution of the city council as amended from time to time in accordance with provisions of this chapter. (Ord. No. 2186, § 2, 2009.) 11/15/20114:24 PM
13 13 - 1
City Council
Agenda Report
DATE: December 21, 2022
FROM: Armine Chaparyan, City Manager -{t-0
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.
SUBJECT: 2022 Urban Community Drought Relief Grant Program Resolution
Recommendation
It is recommended that the City Council:
1. Adopt a resolution authoring the grant application, acceptance, and execution for the City of South Pasadena Drought Resiliency Projects;
2. Authorize the City Manager, or her designee to prepare and file an application for funding with the Department of Water Resources 2022 Urban Community Drought Relief Grant Program;
3. Execute the funding agreement with the Department of Water Resources and any amendments thereto, and submit any required documents, invoices, and reports required to obtain grant funding.
Background
In June 2022, the California legislature amended the Budget Act of 2021 (Stats. 2021, ch. 240, § 80) to allocate an additional $545 million to the California Department of Water Resources (DWR) to award grants for drought relief. These grants are intended to provide water to communities that face the loss or contamination of their water supplies, to address immediate impacts on human health and safety, to secure the future of California's water supply, and to protect fish and wildlife resources. DWR was allocated $200 million for Urban Communities, $75 million for Conservation for Urban Suppliers, $75 million for Turf Replacement, and $100 million for the Small Community Drought Relief Program. DWR is combining a portion of the Urban Community, Conservation for Urban Suppliers, and Turf Replacement Funding into a $300 million program for Urban Community Drought Relief Funding. Grant solicitation opened in the Fall 2022, and applications are due in January 2023.
Analysis
The drought funding guidelines and proposal solicitation package lists multiple types of eligible projects, including projects that support immediate drought response, drought resilience planning, enhance local supply and climate resilience through source watershed improvements, hauled water, and construction or installation of recycled 2022 Urban Community Drought Relief Grant Program Resolution December 21, 2022