Agenda packet — South Pasadena City Council, January 18, 2023 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, JANUARY 18, 2023
5:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public Participation may be made as follows:
 In-Person Hybrid – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030  Via Zoom – Meeting ID: 226 442 7248
 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above and Passcode when prompted.

CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
South Pasadena City Council January 18, 2023

Page 2 ends

CLOSED SESSION AGENDA ITEMS
A. PUBLIC EMPLOYMENT-PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 920 Lohman Lane
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: John Letts, iTennis
Under Negotiation: Price and Terms

2. Property Address: 913 Meridian Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Jim Tarvares, President of the South Pasadena Preservation Foundation Under Negotiation: Price and Terms
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. American Medical Response West v. California Department of Health Care Services, et al. (SSC Case No. 34-2021-80003757)

2. Los Angeles Sunshine Coalition vs City of South Pasadena (LASC Case No. 22STCP04228)

3. Robert Crew v. City of South Pasadena (EEOC Case No. 480-2022-00265)

4. Shahid Abbas v. City of South Pasadena (LASC Case No. 22STCV19084)

5. Travelers Ins. v. So. Pasadena (LASC Case No. 22STCV22759)

6. James Cheung v. So. Pasadena (LASC Case No. 22STCP01432)

7. James Cheung v. So. Pasadena (CDCA Case No. 2:22-cv-01756-SVW-GJS)

8. City of South Pasadena v. Janet Ferguson and John Algeo (LASC Case No. 22STCV18726)

9. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

10. Arcadia et al. v. Southern California Edison Co. (SBSC Case No. 20CV02026)

11. Cruz v. So. Pasadena (LASC Court Case No. 21STCV19706)

12. Fahren James and Victoria Patterson v. City of South Pasadena (CDCA Case No. 2:21-cv08256-DSF-KK)

13. Forbes v. So. Pasadena (LASC Case No. 22STCV30042)

14. Togi v. City of South Pasadena (LASC Case No. BC680186)

15. Coyotl + Macehualli v. So. Pasadena (LASC Court Case No. 21STCP00897) D. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 2

PUBLIC COMMENT
South Pasadena City Council January 18, 2023

Page 2 ends

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on January 18, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 01/12/2023 /S/
Date Desiree Jimenez, CMC, Chief City Clerk

City of South Pasadena
Removal of the Public Comment – Closed Session on Page 6. Page 1 CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Jack Donovan

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

REGULAR MEETING
WEDNESDAY, JANUARY 18, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

The Meeting will be available:
• In Person Hybrid – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
• http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830

To maximize public safety while still maintaining transparency and public access, members of the public may observe the meeting via Zoom in one of the three methods below:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Regular Meeting Agenda January 18, 2023

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. You may participate by one of the following options:

Option 1:

Participate in-person at the City Council Chambers located at 1424 Mission Street, South Pasadena, CA 91030.

Option 2:

Participate via Zoom.

Public comment speakers are able to speak by going to the Zoom webinar controls and clicking on the “Raise Hand” icon. The Meeting Host will be notified that a hand has been raised and speakers will have their microphone un-muted by the Host during the appropriate Public Comment period.

Option 3:

Email public comment to [email protected].

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. PRESENTATION OF A CERTIFICATE OF RECOGNITION TO FIRE CAPTAIN KRIS SAXON FOR HIS RETIREMENT AFTER 31 YEARS OF SERVICES TO THE SOUTH PASADENA

COMMUNITY

PRESENTATION
Regular Meeting Agenda January 18, 2023

Page 3 ends

4. STAFF INTRODUCTION
Management Services Department:

Mark Perez, Deputy City Clerk

COMMUNICATIONS

5. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

6. CITY MANAGER COMMUNICATIONS

7. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

8. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $515,575.86; GENERAL CITY WARRANTS IN THE AMOUNT OF $966,931.64; VOIDS IN THE AMOUNT OF ($5,440.20); TRANSFERS IN THE AMOUNT OF $114,146.31; ONLINE PAYMENTS IN THE AMOUNT OF $90,753.63; PAYROLL IN THE AMOUNT OF $1,792,168.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.

9. MONTHLY INVESTMENT REPORT FOR NOVEMBER 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for November 2022.

10. AUTHORIZE AMENDMENTS TO PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES, INC., FOR TEMPORARY STAFFING SEVICES IN A TOTAL NOTTO-EXCEED AMOUNT OF $199,400, FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $344,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute a contract amendment for Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services in a total amount not-to-exceed $199,400, for a new total not-toexceed amount of $344,000.

RECOGNITION / INTRODUCTION
Regular Meeting Agenda January 18, 2023

Page 4 ends

11. APPROVE FUND ALLOCATION AND APPROPRIATE OF FUNDS AND AWARD OF

CONTRACT TO RAFTELIS FOR THE SOUTH PASADENA POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT, IN AN AMOUNT NOT-TO-EXCEED $99,500 Recommendation
It is recommended that the City Council:

1. Allocate and appropriate $99,500 from the General Fund Account 101-0000-0000-3200- 000 to the Police Department Contract Services Account Number 101-4010-4011-8180- 000; and

2. Approve an award of contract to Raftelis (Raftelis Financial Consultants, Inc.) for the organizational assessment of the Police Department in an amount not-to-exceed $99,500.

12. AUTHORIZATION OF APPOINTMENTS AND REAPPOINTMENTS TO CITY BOARDS,

COMMISSIONS, AND COMMITTEES
Recommendation
It is recommended by Mayor Primuth that the City Council appoint the following to City Boards, Commissions, and Committees:

1. Margaret Yi to the Community Services Commission to a partial term ending December 31, 2023;

2. Jeremy Ding to the Cultural Heritage Commission to a full term ending December 31, 2025;

3. Sheila Rossi to the Finance Commission to a partial term ending December 31, 2024;

4. Edward Pearson to the Library Board Trustees to a partial term ending December 31, 2024;

5. F. Arnold Swanborn to the Planning Commission to a partial term ending December 31, 2023;

6. Deloris Piazza to the Public Art Commission to a full term ending December 31, 2025;

7. Tricia Demarais to the Public Safety Commission to a partial term ending December 31, 2023;

8. Armando Thomas Munoz to the Public Safety Commission to a full term ending December 31, 2025;
It is recommended by Mayor Primuth that the City Council re-appoint the following to City Boards, Commissions, and Committees for a full term ending December 31, 2025:

1. William Cross to the Cultural Heritage Commission

2. Melissa Hon Tsai to the Design Review Board

3. Annie Chang Long to the Library Board Trustees

4. Kenneth I. Gross to the Library Board Trustees

5. Lawrence Abelson to the Mobility and Transportation Infrastructure Commission

6. Amy Davis Jones to the Natural Resources and Environmental Commission

7. Michael Siegel to the Natural Resources and Environmental Commission

8. Lisa Padilla to the Planning Commission

9. Jeffrey Burke to the Public Art Commission

10. David Maling to the Public Works Commission

ACTION / DISCUSSION
Regular Meeting Agenda January 18, 2023

Page 5 ends

13. DIRECTION ON CITY ATTORNEY SERVICES
Recommendation
It is recommended that the City Council provide direction to staff regarding City Attorney Services.

14. ADOPTION OF RESOLUTIONS AUTHORIZING SIGNATORIES ON CITY BANKING

ACCOUNTS AND RELATED BANKING DOCUMENTS, AND AUTHORIZING INVESTMENT OF

MONIES IN THE LOCAL AGENCY INVESTMENT FUND

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, SUPERSEDING RESOLUTION NO. 7747,

AUTHORIZING SIGNATURES ON CITY BANK ACCOUNTS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING RESOLUTION NO. 7753,

AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY

INVESTMENT FUND
Recommendation
It is recommended that the City Council adopt:

1. A resolution superseding Resolution No. 7747, Authorizing Signatures on City Bank Accounts; and

2. A resolution amending Resolution No. 7753, Authorizing Investment of Monies in the Local Agency Investment Fund.

15. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING) PERTAINING TO EMERGENCY SHELTERS, TRANSITIONAL HOUSING AND LOW BARRIER NAVIGATION CENTERS, MIXEDUSE DEVELOPMENT PERMIT PROCESSING, MULTI-FAMILY REGULATIONS INCLUDING

FLOOR AREA RATIOS, LOT COVERAGE AND SINGLE-FAMILY USES, AND PARKING

REQUIREMENTS NEAR DEFINED TRANSIT STOPS FOR COMPLIANCE WITH ASSOCIATED STATE LAWS AND DRAFT HOUSING ELEMENT PROGRAMS; APPROVAL OF EXEMPTIONS

FROM FURTHER REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (GUIDELINES §§ 15061(B)(3) AND 15378)

ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH PASADENA AMENDING
CHAPTER 36 (“ZONING”), ARTICLES 2, 3 AND 7, SECTIONS

36.220.030 (RESIDENTIAL ZONING DISTRICT LAND USES AND
PERMIT REQUIREMENTS), 36.220.040 (RESIDENTIAL ZONING
DISTRICT GENERAL DEVELOPMENT STANDARDS), 36.230.030
(COMMERCIAL ZONING DISTRICT LAND USES AND PERMIT
REQUIREMENTS), 36.310.040 (NUMBER OF PARKING SPACES
REQUIRED), 36.350.250 (EMERGENCY SHELTERS), AND 36.700.020 (DEFINITIONS OF SPECIALIZED TERMS AND PHRASES) IN ORDER

TO IMPLEMENT ASSOCIATED STATE LAWS AND GENERAL PLAN
HOUSING ELEMENT PROGRAMS; DETERMINATION FINDING

APPLICABILITY OF EXEMPTIONS FROM FURTHER ANALYSIS UNDER

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO SECTIONS 15061(b)(3) AND 15378 OF CHAPTER 3 OF TITLE 14 OF THE CALIFORNIA CODE OF REGULATIONS
Regular Meeting Agenda January 18, 2023

Page 6 ends

Recommendation
It is recommended that the City Council introduce for first reading the following zoning text amendments (ZTA):

1. Approve exemptions to further review under the California Environmental Quality Act (CEQA) pursuant to exceptions in sections 15061(b)(3) and 15378 of Chapter 3 of Title 14 of the California Code of Regulations (the CEQA Guidelines);

2. Amend South Pasadena Municipal Code (SPMC) Section 36.220.030 (Residential Zoning District Land Uses and Permit Requirements), Table 2-2, to prohibit new single-family uses in Residential Medium Density (RM) and Residential High Density (RH) zoning districts;

3. Amend SPMC Section 36.220.040 (Residential Zoning District General Development Standards) Table 2-3 to comply with the minimum density and feasible lot coverage for projects of certain sizes as required by State Senate Bill (SB) 478;

4. Amend SPMC Section 36.230.030 (Commercial Zoning District Land Uses and Permit Requirements), to permit transitional housing in all zoning districts that permit residential uses and remove the requirement for a conditional use permit (CUP) from mixed-use development and allow as a permitted use;

5. Amend SPMC Section 36.350.250 (Emergency Shelters), to revise standards for emergency shelters in compliance with State law;

6. Amend SPMC Section 36.310.040 to add provisions for consistency with Assembly Bill (AB) 2097 (removal of minimum parking requirements near transit); and

7. Amend SPMC Division 36.700 (Definitions/Glossary), to add a definition of Low Barrier Navigation Center.

PUBLIC COMMENT – CONTINUED

16. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
PUBLIC COMMENT – CLOSED SESSION
Public Comment on Closed Session Agenda Items only will be taken. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting.

February 1, 2023 Regular City Council Meeting 7:00 p.m.

February 15, 2023 Regular City Council Meeting 7:00 p.m.

March 1, 2023 Regular City Council Meeting 7:00 p.m.

Regular Meeting Agenda January 18, 2023

Page 7 ends

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on January 18, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 01/17/2023 /S/
Date Desiree Jimenez, CMC, Chief City Clerk
DATE:

FROM:

PREPARED BY:

City Council
Agenda Report
January 18, 2023
Armine Chaparyan, City Manager·�[./
Maida Alcantara, Interim Finance Director
ITEM NO. ---I 8
SUBJECT: Approval of Prepaid Warrants in the Amount of $515,575.86; General City Warrants in the Amount of $966,931.64; Voids in the Amount of ($5,440.20); Transfers in the Amount of $114,146.31; Online Payments in the Amount of $90,753.63; Payroll in the Amount of $1,792,168.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 315678-315707 $ 213,597.44
ACH $ 301,978.42
Voids $ 0
General City Warrants:

Warrant# 315708-315817 $ 509,627.79
ACH $ 457,303.85
Voids $ (5,440.20)
Payroll Period Ending: 12/23/2022 $ 769,369.32
Payroll Period Ending: 1/6/2023 $ 1,018,233.94
Payroll Period Ending: 1/13/2023 $ 4,565.25
Wire Transfers Out -To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out - To (Acct# 2413) $ 0
Wire Transfers Out - To (Acct# 1936) $ 114,146.31
Online Payments $ 90,753.63
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 3,474,135.75
8 - 1
Approval of Warrants
January 18, 2023

Page 2 of 2 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
8 - 2
ATTACHMENT 1
Warrant Summary
8 - 3
City of South Pasadena
Demand/Warrant Register Date 1/18/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 123,214.97 564,378.40
Insurance Fund 103 - 5,040.03
Street Improvement Program 104 - 2,895.50
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - 160.00
Local Transit Return "A" 205 - 6,341.67
Local Transit Return "C" 207 600.00 1,141.80
TEA/Metro 208 - -
Sewer Fund 210 304.45 856.54
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 650.30 43,628.65
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - 804.13
Housing Authority Fund 228 - -
State Gas Tax 230 682.84 1,583.38
County Park Bond Fund 232 2,196.18 2,748.09
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 10,602.00
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - 6,371.00
Asset Forfeiture 270 - -
Police Grants - State 272 - 100,000.00
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 240,274.47 201,546.57
Water Efficiency Fund 503 - -
2016 Water Revenue Bonds Fund 505 1,250.00 -
SRF Loan - Water 506 132,483.17 -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 13,919.48 18,833.88
-
Column Totals: 515,575.86 966,931.64
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 1,482,507.50
Payroll Period Ending: 12/23/2022 769,369.32
Payroll Period Ending: 1/6/2023 1,018,233.94
Payroll Period Ending: 1/13/2023 4,565.25
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 114,146.31
Online Payments 90,753.63
Voids - Prepaid -
Voids - General Warrant (5,440.20)
Grand Report Total: 3,474,135.75
Amounts
Jon Primuth, Mayor
Desiree Jimenez, Chief City Clerk
Amounts
Maida Alcantara, Interim Finance Director
8 - 4
ATTACHMENT 2
Prepaid Warrant List
8 - 5
Accounts Payable
Check Detail
User: ealvarez
Printed: 01/10/2023 - 2:38PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
315678 12/15/2022
Inv PR 11/25/2022
Line Item Date Line Item Description
11/22/2022 PR Batch 11252.11.2022 - Garnishment Case # FAMSS-1406906 814.15 Inv PR 11/25/2022 Total 814.15
315678 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
POSU8132 - Prudential Overall Supply
0 12/15/2022
Inv 52596939
Line Item Date Line Item Description
07/05/2022 Public Works Scrapper Mat Replacement 3.87
07/05/2022 Public Works Scrapper Mat Replacement 3.87
07/05/2022 Public Works Scrapper Mat Replacement 3.87
07/05/2022 Public Works Scrapper Mat Replacement 3.87
07/05/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52596939 Total 19.35
Inv 52596940
Line Item Date Line Item Description
07/05/2022 Public Works Uniform Cleaning Services 9.30
07/05/2022 Public Works Uniform Cleaning Services 11.10 07/05/2022 Public Works Uniform Cleaning Services 23.48 07/05/2022 Public Works Uniform Cleaning Services 14.03 07/05/2022 Public Works Uniform Cleaning Services 9.30
Inv 52596940 Total 67.21
Inv 52596941
Line Item Date Line Item Description
07/05/2022 Public Works Uniform Cleaning Services 26.55 07/05/2022 Public Works Uniform Cleaning Services 34.69 Inv 52596941 Total 61.24
AP-Check Detail (1/10/2023 - 2:38 PM) Page 1
8 - 6
Check Number Check Date Amount
Inv 52596942
Line Item Date Line Item Description
07/05/2022 Public Works Scrapper Mat Replacement 6.24
07/05/2022 Public Works Scrapper Mat Replacement 6.23
Inv 52596942 Total 12.47
Inv 52598929
Line Item Date Line Item Description
07/12/2022 Public Works Scrapper Mat Replacement 3.87
07/12/2022 Public Works Scrapper Mat Replacement 3.87
07/12/2022 Public Works Scrapper Mat Replacement 3.87
07/12/2022 Public Works Scrapper Mat Replacement 3.87
07/12/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52598929 Total 19.35
Inv 52598930
Line Item Date Line Item Description
07/12/2022 Public Works Uniform Cleaning Services 14.03 07/12/2022 Public Works Uniform Cleaning Services 9.30
07/12/2022 Public Works Uniform Cleaning Services 23.48 07/12/2022 Public Works Uniform Cleaning Services 9.30
07/12/2022 Public Works Uniform Cleaning Services 11.10 Inv 52598930 Total 67.21
Inv 52598931
Line Item Date Line Item Description
07/12/2022 Public Works Uniform Cleaning Services 34.69 07/12/2022 Public Works Uniform Cleaning Services 26.55 Inv 52598931 Total 61.24
Inv 52598932
Line Item Date Line Item Description
07/12/2022 Public Works Scrapper Mat Replacement 6.24
07/12/2022 Public Works Scrapper Mat Replacement 6.23
Inv 52598932 Total 12.47
Inv 52600925
Line Item Date Line Item Description
07/19/2022 Public Works Scrapper Mat Replacement 3.87
07/19/2022 Public Works Scrapper Mat Replacement 3.87
07/19/2022 Public Works Scrapper Mat Replacement 3.87
07/19/2022 Public Works Scrapper Mat Replacement 3.87
07/19/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52600925 Total 19.35
Inv 52600926
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 2:38 PM) Page 2
8 - 7
Check Number Check Date Amount
07/19/2022 Public Works Uniform Cleaning Services 9.30
07/19/2022 Public Works Uniform Cleaning Services 14.03 07/19/2022 Public Works Uniform Cleaning Services 23.48 07/19/2022 Public Works Uniform Cleaning Services 9.30
07/19/2022 Public Works Uniform Cleaning Services 11.10 Inv 52600926 Total 67.21
Inv 52600927
Line Item Date Line Item Description
07/19/2022 Public Works Uniform Cleaning Services 26.55 07/19/2022 Public Works Uniform Cleaning Services 34.69 Inv 52600927 Total 61.24
Inv 52600928
Line Item Date Line Item Description
07/19/2022 Public Works Scrapper Mat Replacement 6.23
07/19/2022 Public Works Scrapper Mat Replacement 6.24
Inv 52600928 Total 12.47
Inv 52602911
Line Item Date Line Item Description
07/26/2022 Public Works Scrapper Mat Replacement 3.87
07/26/2022 Public Works Scrapper Mat Replacement 3.87
07/26/2022 Public Works Scrapper Mat Replacement 3.87
07/26/2022 Public Works Scrapper Mat Replacement 3.87
07/26/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52602911 Total 19.35
Inv 52602912
Line Item Date Line Item Description
07/26/2022 Public Works Uniform Cleaning Services 9.30
07/26/2022 Public Works Uniform Cleaning Services 23.48 07/26/2022 Public Works Uniform Cleaning Services 11.10 07/26/2022 Public Works Uniform Cleaning Services 9.30
07/26/2022 Public Works Uniform Cleaning Services 14.03 Inv 52602912 Total 67.21
Inv 52602913
Line Item Date Line Item Description
07/26/2022 Public Works Uniform Cleaning Services 26.55 07/26/2022 Public Works Uniform Cleaning Services 34.69 Inv 52602913 Total 61.24
Inv 52602914
Line Item Date Line Item Description
07/26/2022 Public Works Scrapper Mat Replacement 6.24
07/26/2022 Public Works Scrapper Mat Replacement 6.23
AP-Check Detail (1/10/2023 - 2:38 PM) Page 3
8 - 8
Check Number Check Date Amount
Inv 52602914 Total 12.47
Inv 52604940
Line Item Date Line Item Description
08/02/2022 Public Works Scrapper Mat Replacement 3.87
08/02/2022 Public Works Scrapper Mat Replacement 3.87
08/02/2022 Public Works Scrapper Mat Replacement 3.87
08/02/2022 Public Works Scrapper Mat Replacement 3.87
08/02/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52604940 Total 19.35
Inv 52604941
Line Item Date Line Item Description
08/02/2022 Public Works Uniform Cleaning Services 24.36 08/02/2022 Public Works Uniform Cleaning Services 11.10 08/02/2022 Public Works Uniform Cleaning Services 14.03 08/02/2022 Public Works Uniform Cleaning Services 9.30
08/02/2022 Public Works Uniform Cleaning Services 9.30
Inv 52604941 Total 68.09
Inv 52604942
Line Item Date Line Item Description
08/02/2022 Public Works Uniform Cleaning Services 34.69 08/02/2022 Public Works Uniform Cleaning Services 26.55 Inv 52604942 Total 61.24
Inv 52604943
Line Item Date Line Item Description
08/02/2022 Public Works Scrapper Mat Replacement 6.23
08/02/2022 Public Works Scrapper Mat Replacement 6.24
Inv 52604943 Total 12.47
Inv 52606940
Line Item Date Line Item Description
08/09/2022 Public Works Scrapper Mat Replacement 3.87
08/09/2022 Public Works Scrapper Mat Replacement 3.87
08/09/2022 Public Works Scrapper Mat Replacement 3.87
08/09/2022 Public Works Scrapper Mat Replacement 3.87
08/09/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52606940 Total 19.35
Inv 52606941
Line Item Date Line Item Description
08/09/2022 Public Works Uniform Cleaning Services 24.36 08/09/2022 Public Works Uniform Cleaning Services 11.10 08/09/2022 Public Works Uniform Cleaning Services 14.03 08/09/2022 Public Works Uniform Cleaning Services 9.30
AP-Check Detail (1/10/2023 - 2:38 PM) Page 4
8 - 9
Check Number Check Date Amount
08/09/2022 Public Works Uniform Cleaning Services 9.30
Inv 52606941 Total 68.09
Inv 52606942
Line Item Date Line Item Description
08/09/2022 Public Works Uniform Cleaning Services 26.55 08/09/2022 Public Works Uniform Cleaning Services 34.69 Inv 52606942 Total 61.24
Inv 52606943
Line Item Date Line Item Description
08/09/2022 Public Works Scrapper Mat Replacement 6.23
08/09/2022 Public Works Scrapper Mat Replacement 6.24
Inv 52606943 Total 12.47
Inv 52608924
Line Item Date Line Item Description
08/16/2022 Public Works Scrapper Mat Replacement 3.87
08/16/2022 Public Works Scrapper Mat Replacement 3.87
08/16/2022 Public Works Scrapper Mat Replacement 3.87
08/16/2022 Public Works Scrapper Mat Replacement 3.87
08/16/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52608924 Total 19.35
Inv 52608925
Line Item Date Line Item Description
08/16/2022 Public Works Uniform Cleaning Services 14.03 08/16/2022 Public Works Uniform Cleaning Services 9.30
08/16/2022 Public Works Uniform Cleaning Services 11.10 08/16/2022 Public Works Uniform Cleaning Services 9.30
08/16/2022 Public Works Uniform Cleaning Services 26.45 Inv 52608925 Total 70.18
Inv 52608926
Line Item Date Line Item Description
08/16/2022 Public Works Uniform Cleaning Services 34.69 08/16/2022 Public Works Uniform Cleaning Services 26.55 Inv 52608926 Total 61.24
Inv 52608927
Line Item Date Line Item Description
08/16/2022 Public Works Scrapper Mat Replacement 6.23
08/16/2022 Public Works Scrapper Mat Replacement 6.24
Inv 52608927 Total 12.47
AP-Check Detail (1/10/2023 - 2:38 PM) Page 5
8 - 10
Check Number Check Date Amount
Inv 52610965
Line Item Date Line Item Description
08/23/2022 Public Works Scrapper Mat Replacement 3.87
08/23/2022 Public Works Scrapper Mat Replacement 3.87
08/23/2022 Public Works Scrapper Mat Replacement 3.87
08/23/2022 Public Works Scrapper Mat Replacement 3.87
08/23/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52610965 Total 19.35
Inv 52610966
Line Item Date Line Item Description
08/23/2022 Public Works Uniform Cleaning Services 11.10 08/23/2022 Public Works Uniform Cleaning Services 9.30
08/23/2022 Public Works Uniform Cleaning Services 9.30
08/23/2022 Public Works Uniform Cleaning Services 14.03 08/23/2022 Public Works Uniform Cleaning Services 26.45 Inv 52610966 Total 70.18
Inv 52610967
Line Item Date Line Item Description
08/23/2022 Public Works Uniform Cleaning Services 26.55 08/23/2022 Public Works Uniform Cleaning Services 34.69 Inv 52610967 Total 61.24
Inv 52610968
Line Item Date Line Item Description
08/23/2022 Public Works Scrapper Mat Replacement 6.23
08/23/2022 Public Works Scrapper Mat Replacement 6.24
Inv 52610968 Total 12.47
Inv 52613467
Line Item Date Line Item Description
08/30/2022 Public Works Scrapper Mat Replacement 3.87
08/30/2022 Public Works Scrapper Mat Replacement 3.87
08/30/2022 Public Works Scrapper Mat Replacement 3.87
08/30/2022 Public Works Scrapper Mat Replacement 3.87
08/30/2022 Public Works Scrapper Mat Replacement 3.87
Inv 52613467 Total 19.35
Inv 52613468
Line Item Date Line Item Description
08/30/2022 Public Works Uniform Cleaning Services 9.30
08/30/2022 Public Works Uniform Cleaning Services 14.03 08/30/2022 Public Works Uniform Cleaning Services 11.10 08/30/2022 Public Works Uniform Cleaning Services 26.45 08/30/2022 Public Works Uniform Cleaning Services 9.30
Inv 52613468 Total 70.18
AP-Check Detail (1/10/2023 - 2:38 PM) Page 6
8 - 11
Check Number Check Date Amount
Inv 52613469
Line Item Date Line Item Description
08/30/2022 Public Works Uniform Cleaning Services 26.55 08/30/2022 Public Works Uniform Cleaning Services 34.69 Inv 52613469 Total 61.24
Inv 52613470
Line Item Date Line Item Description
08/30/2022 Public Works Scrapper Mat Replacement 6.24
08/30/2022 Public Works Scrapper Mat Replacement 6.23
Inv 52613470 Total 12.47
Inv 52615444
Line Item Date Line Item Description
09/06/2022 Public Works Scrapper Mat Replacement 3.98
09/06/2022 Public Works Scrapper Mat Replacement 3.98
09/06/2022 Public Works Scrapper Mat Replacement 3.98
09/06/2022 Public Works Scrapper Mat Replacement 3.98
09/06/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52615444 Total 19.90
Inv 52615445
Line Item Date Line Item Description
09/06/2022 Public Works Uniform Cleaning Services 9.30
09/06/2022 Public Works Uniform Cleaning Services 11.10 09/06/2022 Public Works Uniform Cleaning Services 9.30
09/06/2022 Public Works Uniform Cleaning Services 14.03 09/06/2022 Public Works Uniform Cleaning Services 26.45 Inv 52615445 Total 70.18
Inv 52615446
Line Item Date Line Item Description
09/06/2022 Public Works Uniform Cleaning Services 34.69 09/06/2022 Public Works Uniform Cleaning Services 26.55 Inv 52615446 Total 61.24
Inv 52615447
Line Item Date Line Item Description
09/06/2022 Public Works Scrapper Mat Replacement 6.88
09/06/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52615447 Total 13.77
Inv 52617500
Line Item Date Line Item Description
09/13/2022 Public Works Scrapper Mat Replacement 3.98
09/13/2022 Public Works Scrapper Mat Replacement 3.98
AP-Check Detail (1/10/2023 - 2:38 PM) Page 7
8 - 12
Check Number Check Date Amount
09/13/2022 Public Works Scrapper Mat Replacement 3.98
09/13/2022 Public Works Scrapper Mat Replacement 3.98
09/13/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52617500 Total 19.90
Inv 52617501
Line Item Date Line Item Description
09/13/2022 Public Works Uniform Cleaning Services 26.45 09/13/2022 Public Works Uniform Cleaning Services 14.03 09/13/2022 Public Works Uniform Cleaning Services 9.30
09/13/2022 Public Works Uniform Cleaning Services 11.10 09/13/2022 Public Works Uniform Cleaning Services 9.30
Inv 52617501 Total 70.18
Inv 52617502
Line Item Date Line Item Description
09/13/2022 Public Works Uniform Cleaning Services 26.55 09/13/2022 Public Works Uniform Cleaning Services 34.69 Inv 52617502 Total 61.24
Inv 52617503
Line Item Date Line Item Description
09/13/2022 Public Works Scrapper Mat Replacement 6.89
09/13/2022 Public Works Scrapper Mat Replacement 6.88
Inv 52617503 Total 13.77
Inv 52619483
Line Item Date Line Item Description
09/20/2022 Public Works Scrapper Mat Replacement 3.98
09/20/2022 Public Works Scrapper Mat Replacement 3.98
09/20/2022 Public Works Scrapper Mat Replacement 3.98
09/20/2022 Public Works Scrapper Mat Replacement 3.98
09/20/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52619483 Total 19.90
Inv 52619484
Line Item Date Line Item Description
09/20/2022 Public Works Uniform Cleaning Services 26.45 09/20/2022 Public Works Uniform Cleaning Services 9.30
09/20/2022 Public Works Uniform Cleaning Services 9.30
09/20/2022 Public Works Uniform Cleaning Services 14.03 09/20/2022 Public Works Uniform Cleaning Services 11.10 Inv 52619484 Total 70.18
Inv 52619485
Line Item Date Line Item Description
09/20/2022 Public Works Uniform Cleaning Services 34.69 AP-Check Detail (1/10/2023 - 2:38 PM) Page 8
8 - 13
Check Number Check Date Amount
09/20/2022 Public Works Uniform Cleaning Services 26.55 Inv 52619485 Total 61.24
Inv 52619486
Line Item Date Line Item Description
09/20/2022 Public Works Scrapper Mat Replacement 6.88
09/20/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52619486 Total 13.77
Inv 52621515
Line Item Date Line Item Description
09/27/2022 Public Works Scrapper Mat Replacement 3.98
09/27/2022 Public Works Scrapper Mat Replacement 3.98
09/27/2022 Public Works Scrapper Mat Replacement 3.98
09/27/2022 Public Works Scrapper Mat Replacement 3.98
09/27/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52621515 Total 19.90
Inv 52621516
Line Item Date Line Item Description
09/27/2022 Public Works Uniform Cleaning Services 11.10 09/27/2022 Public Works Uniform Cleaning Services 26.45 09/27/2022 Public Works Uniform Cleaning Services 9.30
09/27/2022 Public Works Uniform Cleaning Services 9.30
09/27/2022 Public Works Uniform Cleaning Services 14.03 Inv 52621516 Total 70.18
Inv 52621517
Line Item Date Line Item Description
09/27/2022 Public Works Uniform Cleaning Services 34.69 09/27/2022 Public Works Uniform Cleaning Services 26.55 Inv 52621517 Total 61.24
Inv 52621518
Line Item Date Line Item Description
09/27/2022 Public Works Scrapper Mat Replacement 6.88
09/27/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52621518 Total 13.77
Inv 52623911
Line Item Date Line Item Description
10/04/2022 Public Works Scrapper Mat Replacement 3.98
10/04/2022 Public Works Scrapper Mat Replacement 3.98
10/04/2022 Public Works Scrapper Mat Replacement 3.98
10/04/2022 Public Works Scrapper Mat Replacement 3.98
10/04/2022 Public Works Scrapper Mat Replacement 3.98
AP-Check Detail (1/10/2023 - 2:38 PM) Page 9
8 - 14
Check Number Check Date Amount
Inv 52623911 Total 19.90
Inv 52623912
Line Item Date Line Item Description
10/04/2022 Public Works Uniform Cleaning Services 14.03 10/04/2022 Public Works Uniform Cleaning Services 26.45 10/04/2022 Public Works Uniform Cleaning Services 11.10 10/04/2022 Public Works Uniform Cleaning Services 9.30
10/04/2022 Public Works Uniform Cleaning Services 9.30
Inv 52623912 Total 70.18
Inv 52623913
Line Item Date Line Item Description
10/04/2022 Public Works Uniform Cleaning Services 26.55 10/04/2022 Public Works Uniform Cleaning Services 34.69 Inv 52623913 Total 61.24
Inv 52623914
Line Item Date Line Item Description
10/04/2022 Public Works Scrapper Mat Replacement 6.88
10/04/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52623914 Total 13.77
Inv 52625929
Line Item Date Line Item Description
10/11/2022 Public Works Scrapper Mat Replacement 3.98
10/11/2022 Public Works Scrapper Mat Replacement 3.98
10/11/2022 Public Works Scrapper Mat Replacement 3.98
10/11/2022 Public Works Scrapper Mat Replacement 3.98
10/11/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52625929 Total 19.90
Inv 52625930
Line Item Date Line Item Description
10/11/2022 Public Works Uniform Cleaning Services 14.03 10/11/2022 Public Works Uniform Cleaning Services 9.30
10/11/2022 Public Works Uniform Cleaning Services 11.10 10/11/2022 Public Works Uniform Cleaning Services 9.30
10/11/2022 Public Works Uniform Cleaning Services 26.45 Inv 52625930 Total 70.18
Inv 52625931
Line Item Date Line Item Description
10/11/2022 Public Works Uniform Cleaning Services 34.69 10/11/2022 Public Works Uniform Cleaning Services 26.55 Inv 52625931 Total 61.24
AP-Check Detail (1/10/2023 - 2:38 PM) Page 10
8 - 15
Check Number Check Date Amount
Inv 52625932
Line Item Date Line Item Description
10/11/2022 Public Works Scrapper Mat Replacement 6.89
10/11/2022 Public Works Scrapper Mat Replacement 6.88
Inv 52625932 Total 13.77
Inv 52628333
Line Item Date Line Item Description
10/18/2022 Public Works Scrapper Mat Replacement 3.98
10/18/2022 Public Works Scrapper Mat Replacement 3.98
10/18/2022 Public Works Scrapper Mat Replacement 3.98
10/18/2022 Public Works Scrapper Mat Replacement 3.98
10/18/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52628333 Total 19.90
Inv 52628334
Line Item Date Line Item Description
10/18/2022 Public Works Uniform Cleaning Services 26.45 10/18/2022 Public Works Uniform Cleaning Services 9.30
10/18/2022 Public Works Uniform Cleaning Services 9.30
10/18/2022 Public Works Uniform Cleaning Services 14.03 10/18/2022 Public Works Uniform Cleaning Services 11.10 Inv 52628334 Total 70.18
Inv 52628335
Line Item Date Line Item Description
10/18/2022 Public Works Uniform Cleaning Services 34.69 10/18/2022 Public Works Uniform Cleaning Services 26.55 Inv 52628335 Total 61.24
Inv 52628336
Line Item Date Line Item Description
10/18/2022 Public Works Scrapper Mat Replacement 6.88
10/18/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52628336 Total 13.77
Inv 52630411
Line Item Date Line Item Description
10/25/2022 Public Works Scrapper Mat Replacement 3.98
10/25/2022 Public Works Scrapper Mat Replacement 3.98
10/25/2022 Public Works Scrapper Mat Replacement 3.98
10/25/2022 Public Works Scrapper Mat Replacement 3.98
10/25/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52630411 Total 19.90
Inv 52630412
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 2:38 PM) Page 11
8 - 16
Check Number Check Date Amount
10/25/2022 Public Works Uniform Cleaning Services 9.30
10/25/2022 Public Works Uniform Cleaning Services 14.03 10/25/2022 Public Works Uniform Cleaning Services 26.45 10/25/2022 Public Works Uniform Cleaning Services 11.10 10/25/2022 Public Works Uniform Cleaning Services 9.30
Inv 52630412 Total 70.18
Inv 52630413
Line Item Date Line Item Description
10/25/2022 Public Works Uniform Cleaning Services 34.69 10/25/2022 Public Works Uniform Cleaning Services 26.55 Inv 52630413 Total 61.24
Inv 52630414
Line Item Date Line Item Description
10/25/2022 Public Works Scrapper Mat Replacement 6.88
10/25/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52630414 Total 13.77
Inv 52632289
Line Item Date Line Item Description
11/01/2022 Public Works Scrapper Mat Replacement 3.98
11/01/2022 Public Works Scrapper Mat Replacement 3.98
11/01/2022 Public Works Scrapper Mat Replacement 3.98
11/01/2022 Public Works Scrapper Mat Replacement 3.98
11/01/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52632289 Total 19.90
Inv 52632290
Line Item Date Line Item Description
11/01/2022 Public Works Uniform Cleaning Services 9.30
11/01/2022 Public Works Uniform Cleaning Services 14.03 11/01/2022 Public Works Uniform Cleaning Services 9.30
11/01/2022 Public Works Uniform Cleaning Services 26.45 11/01/2022 Public Works Uniform Cleaning Services 11.10 Inv 52632290 Total 70.18
Inv 52632291
Line Item Date Line Item Description
11/01/2022 Public Works Uniform Cleaning Services 34.69 11/01/2022 Public Works Uniform Cleaning Services 26.55 Inv 52632291 Total 61.24
Inv 52632292
Line Item Date Line Item Description
11/01/2022 Public Works Scrapper Mat Replacement 6.89
11/01/2022 Public Works Scrapper Mat Replacement 6.88
AP-Check Detail (1/10/2023 - 2:38 PM) Page 12
8 - 17
Check Number Check Date Amount
Inv 52632292 Total 13.77
Inv 52634640
Line Item Date Line Item Description
11/08/2022 Public Works Scrapper Mat Replacement 3.98
11/08/2022 Public Works Scrapper Mat Replacement 3.98
11/08/2022 Public Works Scrapper Mat Replacement 3.98
11/08/2022 Public Works Scrapper Mat Replacement 3.98
11/08/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52634640 Total 19.90
Inv 52634641
Line Item Date Line Item Description
11/08/2022 Public Works Uniform Cleaning Services 26.45 11/08/2022 Public Works Uniform Cleaning Services 9.30
11/08/2022 Public Works Uniform Cleaning Services 9.30
11/08/2022 Public Works Uniform Cleaning Services 11.10 11/08/2022 Public Works Uniform Cleaning Services 14.03 Inv 52634641 Total 70.18
Inv 52634642
Line Item Date Line Item Description
11/08/2022 Public Works Uniform Cleaning Services 26.55 11/08/2022 Public Works Uniform Cleaning Services 34.69 Inv 52634642 Total 61.24
Inv 52634643
Line Item Date Line Item Description
11/08/2022 Public Works Scrapper Mat Replacement 6.89
11/08/2022 Public Works Scrapper Mat Replacement 6.88
Inv 52634643 Total 13.77
Inv 52636323
Line Item Date Line Item Description
11/15/2022 Public Works Scrapper Mat Replacement 3.98
11/15/2022 Public Works Scrapper Mat Replacement 3.98
11/15/2022 Public Works Scrapper Mat Replacement 3.98
11/15/2022 Public Works Scrapper Mat Replacement 3.98
11/15/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52636323 Total 19.90
Inv 52636324
Line Item Date Line Item Description
11/15/2022 Public Works Uniform Cleaning Services 9.30
11/15/2022 Public Works Uniform Cleaning Services 9.30
11/15/2022 Public Works Uniform Cleaning Services 11.10 11/15/2022 Public Works Uniform Cleaning Services 26.45 AP-Check Detail (1/10/2023 - 2:38 PM) Page 13
8 - 18
Check Number Check Date Amount
11/15/2022 Public Works Uniform Cleaning Services 14.03 Inv 52636324 Total 70.18
Inv 52636325
Line Item Date Line Item Description
11/15/2022 Public Works Uniform Cleaning Services 26.55 11/15/2022 Public Works Uniform Cleaning Services 34.69 Inv 52636325 Total 61.24
Inv 52636326
Line Item Date Line Item Description
11/15/2022 Public Works Scrapper Mat Replacement 6.88
11/15/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52636326 Total 13.77
Inv 52638444
Line Item Date Line Item Description
11/22/2022 Public Works Scrapper Mat Replacement 3.98
11/22/2022 Public Works Scrapper Mat Replacement 3.98
11/22/2022 Public Works Scrapper Mat Replacement 3.98
11/22/2022 Public Works Scrapper Mat Replacement 3.98
11/22/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52638444 Total 19.90
Inv 52638445
Line Item Date Line Item Description
11/22/2022 Public Works Uniform Cleaning Services 9.30
11/22/2022 Public Works Uniform Cleaning Services 11.10 11/22/2022 Public Works Uniform Cleaning Services 26.45 11/22/2022 Public Works Uniform Cleaning Services 9.30
11/22/2022 Public Works Uniform Cleaning Services 14.03 Inv 52638445 Total 70.18
Inv 52638446
Line Item Date Line Item Description
11/22/2022 Public Works Uniform Cleaning Services 34.69 11/22/2022 Public Works Uniform Cleaning Services 26.55 Inv 52638446 Total 61.24
Inv 52638447
Line Item Date Line Item Description
11/22/2022 Public Works Scrapper Mat Replacement 6.88
11/22/2022 Public Works Scrapper Mat Replacement 6.89
Inv 52638447 Total 13.77
AP-Check Detail (1/10/2023 - 2:38 PM) Page 14
8 - 19
Check Number Check Date Amount
Inv 52640431
Line Item Date Line Item Description
11/29/2022 Public Works Scrapper Mat Replacement 3.98
11/29/2022 Public Works Scrapper Mat Replacement 3.98
11/29/2022 Public Works Scrapper Mat Replacement 3.98
11/29/2022 Public Works Scrapper Mat Replacement 3.98
11/29/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52640431 Total 19.90
Inv 52640432
Line Item Date Line Item Description
11/29/2022 Public Works Uniform Cleaning Services 26.45 11/29/2022 Public Works Uniform Cleaning Services 14.03 11/29/2022 Public Works Uniform Cleaning Services 9.30
11/29/2022 Public Works Uniform Cleaning Services 9.30
11/29/2022 Public Works Uniform Cleaning Services 11.10 Inv 52640432 Total 70.18
Inv 52640433
Line Item Date Line Item Description
11/29/2022 Public Works Uniform Cleaning Services 26.55 11/29/2022 Public Works Uniform Cleaning Services 34.69 Inv 52640433 Total 61.24
Inv 52640434
Line Item Date Line Item Description
11/29/2022 Public Works Scrapper Mat Replacement 6.89
11/29/2022 Public Works Scrapper Mat Replacement 6.88
Inv 52640434 Total 13.77
Inv 52642452
Line Item Date Line Item Description
12/06/2022 Public Works Scrapper Mat Replacement 3.98
12/06/2022 Public Works Scrapper Mat Replacement 3.98
12/06/2022 Public Works Scrapper Mat Replacement 3.98
12/06/2022 Public Works Scrapper Mat Replacement 3.98
12/06/2022 Public Works Scrapper Mat Replacement 3.98
Inv 52642452 Total 19.90
Inv 52642453
Line Item Date Line Item Description
12/06/2022 Public Works Uniform Cleaning Services 11.10 12/06/2022 Public Works Uniform Cleaning Services 9.30
12/06/2022 Public Works Uniform Cleaning Services 14.03 12/06/2022 Public Works Uniform Cleaning Services 26.45 12/06/2022 Public Works Uniform Cleaning Services 9.30
Inv 52642453 Total 70.18
AP-Check Detail (1/10/2023 - 2:38 PM) Page 15
8 - 20
Check Number Check Date Amount
Inv 52642454
Line Item Date Line Item Description
12/06/2022 Public Works Uniform Cleaning Services 26.55 12/06/2022 Public Works Uniform Cleaning Services 34.70 Inv 52642454 Total 61.25
Inv 52642455
Line Item Date Line Item Description
12/06/2022 Public Works Scrapper Mat Replacement 6.89
12/06/2022 Public Works Scrapper Mat Replacement 6.88
Inv 52642455 Total 13.77
0 Total: 3,764.37
POSU8132 - Prudential Overall Supply Total: 3,764.37
SSDV2018 - Sandoval, Sheila
0 12/15/2022
Inv PR 11/25/2022
Line Item Date Line Item Description
11/22/2022 PR Batch 11252.11.2022 Garnishment - Sandoval 956.03 11/22/2022 PR Batch 11252.11.2022 Sandoval - Garnishment 120.21 Inv PR 11/25/2022 Total 1,076.24
0 Total: 1,076.24
SSDV2018 - Sandoval, Sheila Total: 1,076.24
Total: 5,654.76
AP-Check Detail (1/10/2023 - 2:38 PM) Page 16
8 - 21
Accounts Payable
Check Detail
User: ealvarez
Printed: 01/10/2023 - 2:40PM
Check Number Check Date Amount
AIRT5150 - Air-Tro, Inc.
315679 12/20/2022
Inv 424057
Line Item Date Line Item Description
07/27/2022 HVAC System Maintenance and Repair Services FY2022-23. 2,631.12 Inv 424057 Total 2,631.12
Inv 424087
Line Item Date Line Item Description
07/27/2022 HVAC System Maintenance and Repair Services FY2022-23. 1,358.07 Inv 424087 Total 1,358.07
Inv 424196
Line Item Date Line Item Description
07/29/2022 HVAC System Maintenance and Repair Services FY2022-23. 1,289.99 Inv 424196 Total 1,289.99
Inv 424519
Line Item Date Line Item Description
08/09/2022 HVAC System Maintenance and Repair Services FY2022-23. 1,126.40 Inv 424519 Total 1,126.40
Inv 424653
Line Item Date Line Item Description
08/11/2022 HVAC System Maintenance and Repair Services FY2022-23. 1,925.95 Inv 424653 Total 1,925.95
Inv 425009
Line Item Date Line Item Description
08/20/2022 HVAC System Maintenance and Repair Services FY2022-23. 295.64 Inv 425009 Total 295.64
Inv 425867
Line Item Date Line Item Description
09/14/2022 HVAC System Maintenance and Repair Services FY2022-23. 252.00 Inv 425867 Total 252.00
AP-Check Detail (1/10/2023 - 2:40 PM) Page 1
8 - 22
Check Number Check Date Amount
Inv 425938
Line Item Date Line Item Description
09/15/2022 HVAC System Maintenance and Repair Services FY2022-23. 432.00 Inv 425938 Total 432.00
Inv 426225
Line Item Date Line Item Description
09/23/2022 HVAC System Maintenance and Repair Services FY2022-23. 252.00 Inv 426225 Total 252.00
315679 Total: 9,563.17
AIRT5150 - Air-Tro, Inc. Total: 9,563.17
ESTALV - Alvarez, Esteban
315680 12/20/2022
Inv 12/06-12/07/22
Line Item Date Line Item Description
12/20/2022 Reimburse League of CA Cities Conference: 12/07/22 to 12/08/22 403.50 Inv 12/06-12/07/22 Total 403.50
Inv EA1102-04
Line Item Date Line Item Description
11/02/2022 Reimburse Training Mileage for MMASC Conference. 134.75 Inv EA1102-04 Total 134.75
315680 Total: 538.25
ESTALV - Alvarez, Esteban Total: 538.25
AMAZONCP - Amazon Capital Services, Inc.
0 12/20/2022
Inv 176V-4FRP-FVYM
Line Item Date Line Item Description
10/24/2022 Office Supplies 216.29
Inv 176V-4FRP-FVYM Total 216.29
Inv 1DWQ-4Q4W-X1TT
Line Item Date Line Item Description
12/05/2022 Office Supplies 50.24
Inv 1DWQ-4Q4W-X1TT Total 50.24
AP-Check Detail (1/10/2023 - 2:40 PM) Page 2
8 - 23
Check Number Check Date Amount
0 Total: 266.53
AMAZONCP - Amazon Capital Services, Inc. Total: 266.53
BSHL6710 - Base Hill, Inc., dba Jan Point
0 12/20/2022
Inv 21919
Line Item Date Line Item Description
09/26/2022 Citywide Janitorial Services: Sep. 2022 1,098.09 09/26/2022 Citywide Janitorial Services: Sep. 2022 1,098.09 09/26/2022 Citywide Janitorial Services: Sep. 2022 13,490.82 Inv 21919 Total 15,687.00
Inv 22003
Line Item Date Line Item Description
10/25/2022 Citywide Janitorial Services: Oct. 2022 1,098.09 10/25/2022 Citywide Janitorial Services: Oct. 2022 13,490.82 10/25/2022 Citywide Janitorial Services: Oct. 2022 1,098.09 Inv 22003 Total 15,687.00
Inv 22004
Line Item Date Line Item Description
10/25/2022 Citywide Janitorial Services: SP Open House 10/2/2022 200.00 Inv 22004 Total 200.00
0 Total: 31,574.00
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 31,574.00 SHBE8032 - Bee, Shuny
315681 12/20/2022
Inv 8880
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skate class 97.50 Inv 8880 Total 97.50
Inv 8882
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skate class 682.50 Inv 8882 Total 682.50
Inv 8884
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skate class 292.50 AP-Check Detail (1/10/2023 - 2:40 PM) Page 3
8 - 24
Check Number Check Date Amount
Inv 8884 Total 292.50
315681 Total: 1,072.50
SHBE8032 - Bee, Shuny Total: 1,072.50
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 12/20/2022
Inv 8958
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Yoga class 153.60 Inv 8958 Total 153.60
Inv 8961
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Yoga class 104.00 Inv 8961 Total 104.00
0 Total: 257.60
DABN8267 - Bohan, Diana Total: 257.60
PRPHTBD - Bolden, Prophet
315682 12/20/2022
Inv 1210
Line Item Date Line Item Description
12/13/2022 DJ services for breakfast with Santa City Event 12/10/22. 250.00 Inv 1210 Total 250.00
315682 Total: 250.00
PRPHTBD - Bolden, Prophet Total: 250.00
DBAR3011 - Brink's Incorporated
315683 12/20/2022
Inv 12139814
Line Item Date Line Item Description
12/01/2022 December 2022 service fees 1,626.44
Inv 12139814 Total 1,626.44
Inv 5345633
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 2:40 PM) Page 4
8 - 25
Check Number Check Date Amount
11/30/2022 Armored Car Transportation 38.45
Inv 5345633 Total 38.45
315683 Total: 1,664.89
DBAR3011 - Brink's Incorporated Total: 1,664.89
SPNBRWN - Brown, Spencer
315684 12/20/2022
Inv 300-002
Line Item Date Line Item Description
12/20/2022 Refund Resident for Citation Payment Erroneous Charge. 33.87 Inv 300-002 Total 33.87
315684 Total: 33.87
SPNBRWN - Brown, Spencer Total: 33.87
PMAB8021 - Budka, Pamela Avry
315685 12/20/2022
Inv 8946
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Meditation Class 40.00 Inv 8946 Total 40.00
315685 Total: 40.00
PMAB8021 - Budka, Pamela Avry Total: 40.00
CAL5236 - CA Linen Services
315686 12/20/2022
Inv 2050163
Line Item Date Line Item Description
11/24/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 109.87 Inv 2050163 Total 109.87
315686 Total: 109.87
CAL5236 - CA Linen Services Total: 109.87
CALG6711 - CalgonCarbon
0 12/20/2022
AP-Check Detail (1/10/2023 - 2:40 PM) Page 5
8 - 26
Check Number Check Date Amount
Inv 90148480
Line Item Date Line Item Description
09/06/2022 GAC Media for Wilson Treatment System 221,640.00 Inv 90148480 Total 221,640.00
0 Total: 221,640.00
CALG6711 - CalgonCarbon Total: 221,640.00
RCHCLVO - Calvo, Richard
315687 12/20/2022
Inv C3166
Line Item Date Line Item Description
10/26/2022 Partial Refund of Permit for Senior Discount. 27.00 Inv C3166 Total 27.00
315687 Total: 27.00
RCHCLVO - Calvo, Richard Total: 27.00
COMC2011 - Comcate Software, Inc.
315688 12/20/2022
Inv 7905
Line Item Date Line Item Description
12/15/2022 Comcate Subscription Renewal - 09/17/2022 to 09/16/2023. 2,733.29 Inv 7905 Total 2,733.29
315688 Total: 2,733.29
COMC2011 - Comcate Software, Inc. Total: 2,733.29
CRSR2010 - Corodata Shredding Inc.
0 12/20/2022
Inv DN 138882
Line Item Date Line Item Description
11/30/2022 Corodata Shredding Services - November 2022 175.56 Inv DN 138882 Total 175.56
0 Total: 175.56
CRSR2010 - Corodata Shredding Inc. Total: 175.56
AP-Check Detail (1/10/2023 - 2:40 PM) Page 6
8 - 27
Check Number Check Date Amount
WAZDLDL - Dalal, Wazir
315689 12/20/2022
Inv 244126875
Line Item Date Line Item Description
12/20/2022 Citation Dismissal of 244126875 33.00
Inv 244126875 Total 33.00
Inv 244127044
Line Item Date Line Item Description
12/20/2022 Citation Dismissal of 244126875 28.00
Inv 244127044 Total 28.00
315689 Total: 61.00
WAZDLDL - Dalal, Wazir Total: 61.00
PMLDONG - Dong, Pamella C
0 12/20/2022
Inv 9030
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Tai Chi Class 32.00 Inv 9030 Total 32.00
Inv 9031
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Tai Chi Class 104.00 Inv 9031 Total 104.00
Inv 9040
Line Item Date Line Item Description
11/29/2022 Contract Class Instructor- Martial Arts Class 20.00 Inv 9040 Total 20.00
0 Total: 156.00
PMLDONG - Dong, Pamella C Total: 156.00
DDLP8010 - Dr. Detail Ph.D
0 12/20/2022
Inv 2722
Line Item Date Line Item Description
12/01/2022 Dial-A-Ride Fleet Washing and Santizing 600.00 Inv 2722 Total 600.00
AP-Check Detail (1/10/2023 - 2:40 PM) Page 7
8 - 28
Check Number Check Date Amount
0 Total: 600.00
DDLP8010 - Dr. Detail Ph.D Total: 600.00
HDLC3011 - HdL Coren & Cone
315690 12/20/2022
Inv SIN021899
Line Item Date Line Item Description
09/27/2022 2021-22 ACFR Statistical Package with DOL Debt 795.00 Inv SIN021899 Total 795.00
315690 Total: 795.00
HDLC3011 - HdL Coren & Cone Total: 795.00
HDLC3010 - Hinderliter deLlamas & Associates
315691 12/20/2022
Inv SIN023454
Line Item Date Line Item Description
12/09/2022 Contract Services - Audit Services (Oct-Dec2022) 37.44 12/09/2022 Contract Services - Sales Tax (Oct-Dec2022) 1,293.02 Inv SIN023454 Total 1,330.46
315691 Total: 1,330.46
HDLC3010 - Hinderliter deLlamas & Associates Total: 1,330.46 ALIKATE - Kate, Alia
315692 12/20/2022
Inv 2209074
Line Item Date Line Item Description
12/20/2022 Partial Refund of Permit due to Alternative Vehicle Discount. 27.00 Inv 2209074 Total 27.00
315692 Total: 27.00
ALIKATE - Kate, Alia Total: 27.00
MRMC6710 - Miramontes Construction Inc.
315693 12/20/2022
Inv 5616
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 2:40 PM) Page 8
8 - 29
Check Number Check Date Amount
12/20/2022 On Call Emergency Water Line Repair Services 7,749.01 Inv 5616 Total 7,749.01
315693 Total: 7,749.01
MRMC6710 - Miramontes Construction Inc. Total: 7,749.01 MSWCLTN - MSW Consultants, Inc.
315694 12/20/2022
Inv 516
Line Item Date Line Item Description
09/15/2022 Professional Refuse and Waste Consulting Services. 21,107.50 Inv 516 Total 21,107.50
Inv 540
Line Item Date Line Item Description
09/15/2022 Professional Refuse and Waste Consulting Services. 4,417.50 Inv 540 Total 4,417.50
315694 Total: 25,525.00
MSWCLTN - MSW Consultants, Inc. Total: 25,525.00
MVCH3011 - MV Cheng & Associates Inc.
315695 12/20/2022
Inv 11/30/2022A
Line Item Date Line Item Description
12/20/2022 Financial Consulting Services: November 2022 4,087.50 Inv 11/30/2022A Total 4,087.50
Inv 11/30/2022B
Line Item Date
12/08/2022 8,520.00
Line Item Description
Temporary Staffing Services - Finance Director November 2022
Inv 11/30/2022B Total 8,520.00
315695 Total: 12,607.50
MVCH3011 - MV Cheng & Associates Inc. Total: 12,607.50
STPHPINT - Pinto, Stephanie
0 12/20/2022
AP-Check Detail (1/10/2023 - 2:40 PM) Page 9
8 - 30
Check Number Check Date Amount
Inv SP1102-04
Line Item Date Line Item Description
11/02/2022 Reimbursement for Training - Mileage 145.00
Inv SP1102-04 Total 145.00
Inv SP1206-07
Line Item Date Line Item Description
12/07/2022 Reimbursement for Training - Transportation 39.47 Inv SP1206-07 Total 39.47
Inv SP1207
Line Item Date Line Item Description
12/07/2022 Reimbursement for Training - Meal 18.57
Inv SP1207 Total 18.57
0 Total: 203.04
STPHPINT - Pinto, Stephanie Total: 203.04
MCPSTI - Pusateri, Michele
0 12/20/2022
Inv 9116
Line Item Date Line Item Description
11/29/2022 Contact Class Instructor- Pickleball 676.00
Inv 9116 Total 676.00
0 Total: 676.00
MCPSTI - Pusateri, Michele Total: 676.00
ANISRGYS - Sargsyan, Ani
0 12/20/2022
Inv AS1031-03
Line Item Date Line Item Description
10/31/2022 Reimbursement for Training - Accommodations 784.72 Inv AS1031-03 Total 784.72
Inv AS1101-03
Line Item Date Line Item Description
11/01/2022 Reimbursement for Training - Mileage 56.00
Inv AS1101-03 Total 56.00
AP-Check Detail (1/10/2023 - 2:40 PM) Page 10
8 - 31
Check Number Check Date Amount
0 Total: 840.72
ANISRGYS - Sargsyan, Ani Total: 840.72
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 12/20/2022
Inv 9323
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Senior Functional Fitness Class 60.00 Inv 9323 Total 60.00
Inv 9326
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Senior Functional Fitness Class 208.00 Inv 9326 Total 208.00
0 Total: 268.00
WLST8267 - Shuttic, William Total: 268.00
THES8267 - Siegel, Theodore
315696 12/20/2022
Inv 11152022
Line Item Date Line Item Description
11/30/2022 Senior Center Screening- The Man Who Came To Dinner 150.00 Inv 11152022 Total 150.00
315696 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
CPTS3011 - SOLV Business Solutions Connected - Safeguard 315697 12/20/2022
Inv 426684
Line Item Date Line Item Description
12/08/2022 1099 NEC forms and W-2 Forms. 328.47
Inv 426684 Total 328.47
315697 Total: 328.47
CPTS3011 - SOLV Business Solutions Connected - Safeguard Total: 328.47 AP-Check Detail (1/10/2023 - 2:40 PM) Page 11
8 - 32
Check Number Check Date Amount
SPBK - Springbrook Holding Company, LLC
0 12/20/2022
Inv INV011200
Line Item Date Line Item Description
12/06/2022 CivicPay Pad Transaction Fees (Nov2022) 105.00 Inv INV011200 Total 105.00
0 Total: 105.00
SPBK - Springbrook Holding Company, LLC Total: 105.00
STA5219 - Staples Business Advantage
0 12/20/2022
Inv 3523198569
Line Item Date Line Item Description
11/29/2022 Senior Center Office Supplies 121.26
Inv 3523198569 Total 121.26
Inv 3523198570
Line Item Date Line Item Description
11/29/2022 Senior Center Coffee Supplies 221.76
Inv 3523198570 Total 221.76
0 Total: 343.02
STA5219 - Staples Business Advantage Total: 343.02
BNYM6710 - The Bank of New York Mellon
0 12/20/2022
Inv 252-2511627
Line Item Date Line Item Description
11/21/2022 2016 Water Revenue Bond Trustee Fee: 11/10/22-11/09/23. 1,250.00 Inv 252-2511627 Total 1,250.00
0 Total: 1,250.00
BNYM6710 - The Bank of New York Mellon Total: 1,250.00
LEBE8032 - The Skateside, LLC
315698 12/20/2022
Inv 8744
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skating Classes 348.60 AP-Check Detail (1/10/2023 - 2:40 PM) Page 12
8 - 33
Check Number Check Date Amount
Inv 8744 Total 348.60
Inv 8747
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skating Classes 1,045.80 Inv 8747 Total 1,045.80
Inv 8838
Line Item Date Line Item Description
11/30/2022 Contract Class Instructor- Skating Classes 892.50 Inv 8838 Total 892.50
315698 Total: 2,286.90
LEBE8032 - The Skateside, LLC Total: 2,286.90
TCLPLUS - TimeClock Plus, LLC
0 12/20/2022
Inv INV00208891
Line Item Date Line Item Description
08/23/2022 Annual Renewal of Hardware, Support, Enterprise: 09/22 to 09/23. 23,430.04 Inv INV00208891 Total 23,430.04
Inv INV00222158
Line Item Date Line Item Description
11/09/2022 Implementation Services for TCP. 5,625.00
Inv INV00222158 Total 5,625.00
Inv INV00231647
Line Item Date Line Item Description
11/28/2022 Travel Expense for TCP 09/14/2022 to 09/30/2022. 1,082.92 Inv INV00231647 Total 1,082.92
0 Total: 30,137.96
TCLPLUS - TimeClock Plus, LLC Total: 30,137.96
ULRI2994 - Ulrich, Clarence
315699 12/20/2022
Inv SP-0002
Line Item Date Line Item Description
12/05/2022 SC Christmas Holiday Entertainment 350.00
Inv SP-0002 Total 350.00
AP-Check Detail (1/10/2023 - 2:40 PM) Page 13
8 - 34
Check Number Check Date Amount
315699 Total: 350.00
ULRI2994 - Ulrich, Clarence Total: 350.00
PUFG8267 - Wong, Pauline
0 12/20/2022
Inv 8886
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Adult Line Dance Class 13.00 Inv 8886 Total 13.00
Inv 8932
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Senior Line Dance Class 20.00 Inv 8932 Total 20.00
Inv 8935
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Senior Line Dance Class 80.00 Inv 8935 Total 80.00
Inv 9073
Line Item Date Line Item Description
11/29/2022 Contract Class instructor- Adult Line Dance Class 74.75 Inv 9073 Total 74.75
0 Total: 187.75
PUFG8267 - Wong, Pauline Total: 187.75
Total: 355,924.36
AP-Check Detail (1/10/2023 - 2:40 PM) Page 14
8 - 35
Accounts Payable
Check Detail
User: ealvarez
Printed: 01/10/2023 - 2:43PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
315700 01/05/2023
Inv PR 12/09/2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 Garnishment Case # FAMSS-1406906 814.15 Inv PR 12/09/2022 Total 814.15
315700 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
MNBL8170 - Crestline Software, LLC dba MuniBilling
0 01/05/2023
Inv 16814
Line Item Date Line Item Description
10/12/2022 Printing & Postage Fees 2,592.00
Inv 16814 Total 2,592.00
0 Total: 2,592.00
MNBL8170 - Crestline Software, LLC dba MuniBilling Total: 2,592.00 CHDN5265 - Daniel, Christine
315701 01/05/2023
Inv 117485
Line Item Date Line Item Description
01/05/2023 Re-issue of check # 313510 issued 12/01/2021. 10.00 Inv 117485 Total 10.00
315701 Total: 10.00
CHDN5265 - Daniel, Christine Total: 10.00
DTV5012 - DIRECTV
315702 01/05/2023
AP-Check Detail (1/10/2023 - 2:43 PM) Page 1
8 - 36
Check Number Check Date Amount
Inv 068653046221129
Line Item Date Line Item Description
12/18/2022 ACCT: 068653046 Period 11/28/22 - 12/27/22 103.23 Inv 068653046221129 Total 103.23
315702 Total: 103.23
DTV5012 - DIRECTV Total: 103.23
VRMZ7000 - Munoz, Valerie
315703 01/05/2023
Inv PR 12/09/2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 - Garnishment 750.00
Inv PR 12/09/2022 Total 750.00
315703 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 01/05/2023
Inv December 2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 SPPOA - Union Dues 3,257.45 12/07/2022 PR Batch 12092.12.2022 SPPOA Insurance 2,309.26 Inv December 2022 Total 5,566.71
0 Total: 5,566.71
SOU5435 - S.P. Police Officers Association Total: 5,566.71 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 01/05/2023
Inv December 2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 SPPSEA - Union Dues 1,380.00 Inv December 2022 Total 1,380.00
0 Total: 1,380.00
SOU5451 - S.P. Public Service Employees Association Total: 1,380.00 AP-Check Detail (1/10/2023 - 2:43 PM) Page 2
8 - 37
Check Number Check Date Amount
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 01/05/2023
Inv December 2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 PART TIME ASSN. DUES / FEE 240.00 Inv December 2022 Total 240.00
0 Total: 240.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 240.00 SOU5230 - S.P.Firefighters L-3657
0 01/05/2023
Inv December 2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 Firefighters 3657 - Union 1,925.00 12/07/2022 PR Batch 12092.12.2022 FFA Fire Rec Fees 90.00 12/07/2022 PR Batch 12092.12.2022 Fire Assn. Insurance 177.42 Inv December 2022 Total 2,192.42
0 Total: 2,192.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,192.42
SSDV2018 - Sandoval, Sheila
0 01/05/2023
Inv PR 12/09/2022
Line Item Date Line Item Description
12/07/2022 PR Batch 12092.12.2022 - Garnishment 956.03
12/07/2022 PR Batch 12092.12.2022 - Garnishment 129.78
Inv PR 12/09/2022 Total 1,085.81
0 Total: 1,085.81
SSDV2018 - Sandoval, Sheila Total: 1,085.81
SOU3232 - South PasadenaTournament of Roses Association 315704 01/05/2023
Inv Item # 11
Line Item Date Line Item Description
01/05/2023 Re-Issue of check # 314958 issued on 08/17/2022. 1,000.00 Inv Item # 11 Total 1,000.00
AP-Check Detail (1/10/2023 - 2:43 PM) Page 3
8 - 38
Check Number Check Date Amount
Inv Item # 15
Line Item Date Line Item Description
01/05/2023 Re-Issue of check # 314958 issued on 08/17/2022. 500.00 Inv Item # 15 Total 500.00
315704 Total: 1,500.00
SOU3232 - South PasadenaTournament of Roses Association Total: 1,500.00 SWRCB833 - State Water Resources Control Board
0 01/05/2023
Inv D1702066
Line Item Date Line Item Description
01/05/2023 Water Revolving Fund Project # 1910154-001C & D1702066 82,589.77 01/05/2023 Water Revolving Fund Project # 1910154-001C & D1702066 49,893.40 Inv D1702066 Total 132,483.17
0 Total: 132,483.17
SWRCB833 - State Water Resources Control Board Total: 132,483.17 NYT8011 - The New York Times
315705 01/05/2023
Inv 8946000386
Line Item Date Line Item Description
01/03/2023 2023 Subscription Renewal to the New York Times 1,349.05 Inv 8946000386 Total 1,349.05
315705 Total: 1,349.05
NYT8011 - The New York Times Total: 1,349.05
UPP7789 - Upper San Gabriel Valley MWD
315706 01/05/2023
Inv 2/09-22
Line Item Date Line Item Description
01/05/2023 Re-Issue check # 315512 - INV # 2/09-22 872.20 Inv 2/09-22 Total 872.20
Inv 2022Q4
Line Item Date Line Item Description
01/05/2023 Re-Issue check # 315512 - INV # 2022Q4 3,050.00 Inv 2022Q4 Total 3,050.00
AP-Check Detail (1/10/2023 - 2:43 PM) Page 4
8 - 39
Check Number Check Date Amount
315706 Total: 3,922.20
UPP7789 - Upper San Gabriel Valley MWD Total: 3,922.20
WON1111 - Wong, Daren
315707 01/05/2023
Inv 11.25.19
Line Item Date Line Item Description
01/05/2023 Re-issue check # 309585 for Officer Wong. 8.00 Inv 11.25.19 Total 8.00
315707 Total: 8.00
WON1111 - Wong, Daren Total: 8.00
Total: 153,996.74
AP-Check Detail (1/10/2023 - 2:43 PM) Page 5
8 - 40
ATTACHMENT 3 General
City Warrant List
8 - 41
Accounts Payable
Check Detail
User: ealvarez
Printed: 01/10/2023 - 5:59PM
Check Number Check Date Amount
ACHG2013 - A-Check Global
315708 01/18/2023
Inv 59-0694063
Line Item Date Line Item Description
12/12/2022 Pre-employment Services 56.75
Inv 59-0694063 Total 56.75
315708 Total: 56.75
ACHG2013 - A-Check Global Total: 56.75
ATGC8530 - Acorn Technology Services
0 01/18/2023
Inv 96083
Line Item Date Line Item Description
08/16/2022 Technical Svcs. for Implementation of Traffic Control System 1,779.90 Inv 96083 Total 1,779.90
Inv 96153
Line Item Date
09/01/2022 23,699.99
Line Item Description
Management of IT Services-Sept. 2022 & Cost For Renewal of Domain
Inv 96153 Total 23,699.99
Inv 96397
Line Item Date Line Item Description
12/01/2022 Mgmt. of IT Svcs For Dec 2022 & Co#03-48/49/56/52/46/57R1/32 25,652.12 Inv 96397 Total 25,652.12
0 Total: 51,132.01
ATGC8530 - Acorn Technology Services Total: 51,132.01
ALDS4011 - Adlerhorst International, LLC
315709 01/18/2023
Inv 109186
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 1
8 - 42
Check Number Check Date Amount
11/29/2022 K9 course for Officer Calderon 300.00
Inv 109186 Total 300.00
315709 Total: 300.00
ALDS4011 - Adlerhorst International, LLC Total: 300.00
AFLA7010 - AFLAC
0 01/18/2023
Inv 832738
Line Item Date Line Item Description
11/30/2022 Employee Optional Insurance - November 1,255.60 Inv 832738 Total 1,255.60
0 Total: 1,255.60
AFLA7010 - AFLAC Total: 1,255.60
ASOP8030 - Aire Serv of Pasadena
315710 01/18/2023
Inv AZ76083592
Line Item Date Line Item Description
07/02/2022 HVAC System for San Pasqual Stables 1,255.00 Inv AZ76083592 Total 1,255.00
315710 Total: 1,255.00
ASOP8030 - Aire Serv of Pasadena Total: 1,255.00
AIR6010 - Airgas USA LLC
0 01/18/2023
Inv 9129514334
Line Item Date
08/30/2022 310.89
Line Item Description
Propane for BBQs - City Summer BBQ 9/14/22
Inv 9129514334 Total 310.89
0 Total: 310.89
AIR6010 - Airgas USA LLC Total: 310.89
ALH0179 - Alhambra Car Wash
315711 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 2
8 - 43
Check Number Check Date Amount
Inv November 2022
Line Item Date Line Item Description
12/08/2022 PD Vehicle Maintenance November 2022 117.00
Inv November 2022 Total 117.00
315711 Total: 117.00
ALH0179 - Alhambra Car Wash Total: 117.00
ACMT2920 - All City Management Services, Inc.
315712 01/18/2023
Inv 81411
Line Item Date Line Item Description
11/16/2022 Crossing Guard Services 10/30-11/12/22 9,201.82 Inv 81411 Total 9,201.82
Inv 81767
Line Item Date Line Item Description
12/01/2022 Crossing Guard Services 11/13-11/26/22 6,549.12 Inv 81767 Total 6,549.12
Inv 82034
Line Item Date Line Item Description
12/14/2002 Crossing Guard Services 11/27-12/10/22 11,668.05 Inv 82034 Total 11,668.05
315712 Total: 27,418.99
ACMT2920 - All City Management Services, Inc. Total: 27,418.99 ALLI3041 - Alliant Insurance Services, Inc.
315713 01/18/2023
Inv W1725976
Line Item Date Line Item Description
10/05/2022 Insurance for Community Room rental 101.15
Inv W1725976 Total 101.15
Inv W1725979
Line Item Date Line Item Description
10/11/2022 Insurance for Community Room rental 141.61
Inv W1725979 Total 141.61
AP-Check Detail (1/10/2023 - 5:59 PM) Page 3
8 - 44
Check Number Check Date Amount
Inv W1725997
Line Item Date Line Item Description
11/09/2022 Insurance for Community Room rental 101.15
Inv W1725997 Total 101.15
Inv W1726013
Line Item Date Line Item Description
12/08/2022 Insurance for Community Room rental 101.15
Inv W1726013 Total 101.15
Inv W1732816
Line Item Date Line Item Description
04/29/2022 Insurance for Community Room rental 101.15
Inv W1732816 Total 101.15
315713 Total: 546.21
ALLI3041 - Alliant Insurance Services, Inc. Total: 546.21 AMAZONCP - Amazon Capital Services, Inc.
0 01/18/2023
Inv 11FK-NFXF-CKY3
Line Item Date Line Item Description
12/01/2022 Cell Phone Wall Chargers -39.90
Inv 11FK-NFXF-CKY3 Total -39.90
Inv 1377-CCQT-43DP
Line Item Date Line Item Description
12/19/2022 Paperbacks for Library collection 37.49
Inv 1377-CCQT-43DP Total 37.49
Inv 16VR-769G-F6XK
Line Item Date Line Item Description
12/20/2022 Management Services Supplies for Holiday Party 297.99 Inv 16VR-769G-F6XK Total 297.99
Inv 17H9-179Q-XN6R
Line Item Date Line Item Description
11/21/2022 Zebra thermal transfer ribbon 49.90
Inv 17H9-179Q-XN6R Total 49.90
Inv 17VD-HP4R-43JD
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 4
8 - 45
Check Number Check Date Amount
12/19/2022 Credit Memo 17VD-HP4R-43JD for shipping -4.42 Inv 17VD-HP4R-43JD Total -4.42
Inv 1CRV-C49V-TXTG
Line Item Date Line Item Description
12/12/2022 CMO Office Supplies and Furniture 478.23
Inv 1CRV-C49V-TXTG Total 478.23
Inv 1F3T-J7RT-31JG
Line Item Date Line Item Description
12/08/2022 Credit Memo for CMO Furniture -11.02
Inv 1F3T-J7RT-31JG Total -11.02
Inv 1G9V-TDNH-HX11
Line Item Date Line Item Description
12/20/2022 Senior Center Halloween Decor 133.34
Inv 1G9V-TDNH-HX11 Total 133.34
Inv 1GFT-F6WC-XJCK
Line Item Date Line Item Description
12/05/2022 Eco friendly napkins and biodegradable paper plates 65.03 Inv 1GFT-F6WC-XJCK Total 65.03
Inv 1PLK-PCWX-1YYJ
Line Item Date Line Item Description
10/31/2022 CMO Office Supplies 36.00
Inv 1PLK-PCWX-1YYJ Total 36.00
Inv 1V6Y-VX4H-3Y1Q
Line Item Date Line Item Description
12/19/2022 City Holiday Parade items 126.07
Inv 1V6Y-VX4H-3Y1Q Total 126.07
Inv 1W76-P4J3-CWX1
Line Item Date Line Item Description
10/24/2022 Cell Phone Wall Chargers 98.42
Inv 1W76-P4J3-CWX1 Total 98.42
Inv 1YTV-3JKT-1WYG
Line Item Date Line Item Description
12/05/2022 Credit Memo for CMO Furniture -319.17
Inv 1YTV-3JKT-1WYG Total -319.17
AP-Check Detail (1/10/2023 - 5:59 PM) Page 5
8 - 46
Check Number Check Date Amount
0 Total: 947.96
AMAZONCP - Amazon Capital Services, Inc. Total: 947.96
AME0229 - Ameritas
0 01/18/2023
Inv Dec
Line Item Date Line Item Description
12/01/2022 December Employee Vision Plan Premiums 3,313.64 Inv Dec Total 3,313.64
0 Total: 3,313.64
AME0229 - Ameritas Total: 3,313.64
AMPM5011 - AMPM Door, Inc.
0 01/18/2023
Inv 53418
Line Item Date Line Item Description
09/22/2022 Emergency Service for PW Stoney Dr. Storage Yard 360.00 Inv 53418 Total 360.00
0 Total: 360.00
AMPM5011 - AMPM Door, Inc. Total: 360.00
ANT0243 - Antrim's Security Co., Inc.
315714 01/18/2023
Inv 60357
Line Item Date
09/20/2022 451.01
Line Item Description
Service Call to Install Deadbolt and key at City
Hall.

Inv 60357 Total 451.01
Inv 60507
Line Item Date
08/16/2022 351.70
Line Item Description
Key Copies of Master Locks for Facilities City Wide.
(Master Key/Lock)
Inv 60507 Total 351.70
Inv 60857
Line Item Date
10/13/2022 79.38
Line Item Description
Key Copies for Facility
Maintenance Division.

Inv 60857 Total 79.38
AP-Check Detail (1/10/2023 - 5:59 PM) Page 6
8 - 47
Check Number Check Date Amount
Inv 60870
Line Item Date
10/17/2022 499.58
Line Item Description
Service Call to open filing cabinets, new key creation, and City Hall codes.

Inv 60870 Total 499.58
315714 Total: 1,381.67
ANT0243 - Antrim's Security Co., Inc. Total: 1,381.67
AT&T5011 - AT&T
315715 01/18/2023
Inv 331841-08023436
Line Item Date Line Item Description
12/07/2022 AN 331841-080203436 (11/7-12/7/22) Cir. Alarm RD at Fremont&Hunt 33.97 Inv 331841-08023436 Total 33.97
Inv 626441-64973570
Line Item Date Line Item Description
12/13/2022 AN 62644164973570 (12/13/22-1/12/23)Verdugo alt. to 911 alarms 1,085.09 Inv 626441-64973570 Total 1,085.09
315715 Total: 1,119.06
315716 01/18/2023
Inv 000019119179
Line Item Date Line Item Description
11/27/2022 An: CLAPDSOPAS Services Through 10/27-11/26/2022 Police Dept. 322.27 Inv 000019119179 Total 322.27
315716 Total: 322.27
ATCN9011 - AT&T Total: 1,441.33
CIN4011 - AT&T Mobility
315717 01/18/2023
Inv 287014917916x12
Line Item Date Line Item Description
12/08/2022 AN 287014917916 (11/9 -12/08/22)PD lpads+SPASMOB Library&Finance 1,258.48 Inv 287014917916x12 Total 1,258.48
Inv 287269956155x12
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 7
8 - 48
Check Number Check Date Amount
12/06/2022 AN 287269956155 (11/7-12/06/2022) FIRE AND POLICE 928.75 Inv 287269956155x12 Total 928.75
Inv 287288006612X11
Line Item Date Line Item Description
11/02/2022 Public Works Cell Phones -Nov 2022 738.70
11/02/2022 Public Works Cell Phones -Nov 2022 53.86
11/02/2022 Public Works Cell Phones -Nov 2022 208.22
11/02/2022 Public Works Cell Phones -Nov 2022 158.40
Inv 287288006612X11 Total 1,159.18
Inv 287297984615x12
Line Item Date Line Item Description
12/02/2022 AN 287297984615(11/03-12/02/22) Fire Department +Police Chief 291.46 Inv 287297984615x12 Total 291.46
Inv 287312118886x12
Line Item Date Line Item Description
12/02/2022 AN 287312118886(11/03-12/02/22) SPPD 1,874.25 Inv 287312118886x12 Total 1,874.25
315717 Total: 5,512.12
CIN4011 - AT&T Mobility Total: 5,512.12
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
0 01/18/2023
Inv 663681
Line Item Date Line Item Description
12/19/2022 Legal Matters 116.55
Inv 663681 Total 116.55
Inv 668905
Line Item Date Line Item Description
12/19/2022 Legal Matters 194.25
Inv 668905 Total 194.25
0 Total: 310.80
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 310.80 BAK0369 - Baker & Taylor Books
0 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 8
8 - 49
Check Number Check Date Amount
Inv 2037077496
Line Item Date Line Item Description
11/18/2022 Library Books 95.37
Inv 2037077496 Total 95.37
Inv 2037087496
Line Item Date Line Item Description
12/09/2022 Library Books 1,949.42
Inv 2037087496 Total 1,949.42
Inv 2037123183
Line Item Date Line Item Description
11/16/2022 Library Books 407.55
Inv 2037123183 Total 407.55
Inv 2037135642
Line Item Date Line Item Description
12/12/2022 Library Books 944.02
Inv 2037135642 Total 944.02
Inv 2037137963
Line Item Date Line Item Description
11/15/2022 Library Books 203.58
Inv 2037137963 Total 203.58
Inv 2037142756
Line Item Date Line Item Description
11/15/2022 Library Books 353.67
Inv 2037142756 Total 353.67
Inv 2037145599
Line Item Date Line Item Description
12/07/2022 Library Books 1,004.39
Inv 2037145599 Total 1,004.39
Inv 2037153190
Line Item Date Line Item Description
12/01/2022 Library Books 565.67
Inv 2037153190 Total 565.67
Inv 2037169649
Line Item Date Line Item Description
11/30/2022 Library Books 69.78
AP-Check Detail (1/10/2023 - 5:59 PM) Page 9
8 - 50
Check Number Check Date Amount
Inv 2037169649 Total 69.78
Inv 2037191436
Line Item Date Line Item Description
12/05/2022 Library Books 43.85
Inv 2037191436 Total 43.85
Inv 2037207677
Line Item Date Line Item Description
12/15/2022 Library Books 121.55
Inv 2037207677 Total 121.55
0 Total: 5,758.85
BAK0369 - Baker & Taylor Books Total: 5,758.85
BAK0366 - Baker & Taylor Entertainment
0 01/18/2023
Inv H63200520
Line Item Date Line Item Description
11/29/2022 DVDs/CDs 70.22
Inv H63200520 Total 70.22
Inv H63227240
Line Item Date Line Item Description
11/30/2022 DVDs/CDs 61.99
Inv H63227240 Total 61.99
Inv H63249980
Line Item Date Line Item Description
12/01/2022 DVDs/CDs 33.04
Inv H63249980 Total 33.04
Inv H63254190
Line Item Date Line Item Description
12/02/2022 DVDs/CDs 45.42
Inv H63254190 Total 45.42
Inv H63309420
Line Item Date Line Item Description
12/13/2022 DVDs/CDs 24.80
Inv H63309420 Total 24.80
AP-Check Detail (1/10/2023 - 5:59 PM) Page 10
8 - 51
Check Number Check Date Amount
Inv H63499120
Line Item Date Line Item Description
12/16/2022 DVDs/CDs 624.44
Inv H63499120 Total 624.44
Inv T24159130
Line Item Date Line Item Description
11/16/2022 DVDs/CDs 12.39
Inv T24159130 Total 12.39
0 Total: 872.30
BAK0366 - Baker & Taylor Entertainment Total: 872.30
WON6400 - Bob Wondries Ford
315718 01/18/2023
Inv 625007
Line Item Date Line Item Description
08/25/2022 Unit # 364 Street Division-Electronic Throttle 683.69 Inv 625007 Total 683.69
315718 Total: 683.69
WON6400 - Bob Wondries Ford Total: 683.69
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 01/18/2023
Inv 9227
Line Item Date Line Item Description
12/22/2022 Contract Insturctor Payment Senior Yoga 132.80 Inv 9227 Total 132.80
Inv 9231
Line Item Date Line Item Description
12/22/2022 Contract Insturctor Payment Senior Yoga 96.00 Inv 9231 Total 96.00
0 Total: 228.80
DABN8267 - Bohan, Diana Total: 228.80
AP-Check Detail (1/10/2023 - 5:59 PM) Page 11
8 - 52
Check Number Check Date Amount
CAL5236 - CA Linen Services
315719 01/18/2023
Inv 2052949
Line Item Date Line Item Description
12/01/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 111.71 Inv 2052949 Total 111.71
Inv 2055543
Line Item Date Line Item Description
12/08/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 99.28 Inv 2055543 Total 99.28
Inv 2058636
Line Item Date Line Item Description
12/15/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 107.32 Inv 2058636 Total 107.32
Inv 2061148
Line Item Date Line Item Description
12/22/2022 Fire Department Linen Rental and Cleaning Services: FY22-23 109.53 Inv 2061148 Total 109.53
315719 Total: 427.84
CAL5236 - CA Linen Services Total: 427.84
DACA4011 - Calderon, David
315720 01/18/2023
Inv 12/01-12/02/22
Line Item Date
12/21/2022 441.79
Line Item Description
K9 Agitator Training for Officer Calderon
Inv 12/01-12/02/22 Total 441.79
315720 Total: 441.79
DACA4011 - Calderon, David Total: 441.79
CALA8010 - California Library Association
315721 01/18/2023
Inv 300011992
Line Item Date Line Item Description
12/08/2022 CLA Individual & Individual Voting - Maida Wong 140.00 Inv 300011992 Total 140.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 12
8 - 53
Check Number Check Date Amount
315721 Total: 140.00
CALA8010 - California Library Association Total: 140.00 CAN0607 - Cantu Graphics Inc.
315722 01/18/2023
Inv 21223
Line Item Date Line Item Description
12/13/2022 Business Cards - Tamara Binns and Mary jerejian 60.53 Inv 21223 Total 60.53
Inv 21225
Line Item Date Line Item Description
12/13/2022 Business Cards - Domenica Megerdichian 33.02 Inv 21225 Total 33.02
Inv 21252
Line Item Date Line Item Description
12/27/2022 Community outreach slow down traffic signs 496.13 Inv 21252 Total 496.13
315722 Total: 589.68
CAN0607 - Cantu Graphics Inc. Total: 589.68
GBCL4010 - Carrillo, Gilbert
315723 01/18/2023
Inv 12/12-12/14/22
Line Item Date
12/22/2022 500.25
12/22/2022 74.61
Line Item Description
Field Training Program Manager Training for Cpl. Carrillo Field Training Program Manager Training for Cpl. Carrillo Inv 12/12-12/14/22 Total 574.86
315723 Total: 574.86
GBCL4010 - Carrillo, Gilbert Total: 574.86
JOHCSAS - Casas, Rebecca
315724 01/18/2023
Inv 127262
Line Item Date Line Item Description
12/15/2022 Refund for rec class. Conflict in schedule. admin fee applied. 89.00 AP-Check Detail (1/10/2023 - 5:59 PM) Page 13
8 - 54
Check Number Check Date Amount
Inv 127262 Total 89.00
315724 Total: 89.00
JOHCSAS - Casas, Rebecca Total: 89.00
CDW5246 - CDW Government LLC
0 01/18/2023
Inv DV98426
Line Item Date Line Item Description
11/03/2022 Battery Backup for City Manager’s Office Co#03-49 138.95 Inv DV98426 Total 138.95
Inv S631267
Line Item Date Line Item Description
02/24/2022 3 Year Warranty Extension for Workstations Co# 03-17 494.76 Inv S631267 Total 494.76
0 Total: 633.71
CDW5246 - CDW Government LLC Total: 633.71
CBSE6010 - Cell Business Equipment
315725 01/18/2023
Inv 17299646
Line Item Date Line Item Description
11/23/2022 Contract No. 25334839 Acct No. 857406 Final Pay of Leased Copier 1,283.70 Inv 17299646 Total 1,283.70
315725 Total: 1,283.70
CBSE6010 - Cell Business Equipment Total: 1,283.70
TIM4011 - Charter Communications
315726 01/18/2023
Inv 0029763112722
Line Item Date Line Item Description
11/27/2022 AN 8448-20-899-0029763 Services Thru 11/16-12/15/2022 294.86 Inv 0029763112722 Total 294.86
Inv 0052005112622
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 14
8 - 55
Check Number Check Date Amount
11/26/2022 AN 8448-20-899-0052005 Services Thru 11/10-12/10/2022 3,472.86 Inv 0052005112622 Total 3,472.86
Inv 0070193120122
Line Item Date Line Item Description
12/01/2022 AN 8448-30-008-0070193 Services Thru 12/01-12/31/2022 83.95 Inv 0070193120122 Total 83.95
Inv 0251967112222
Line Item Date Line Item Description
11/26/2022 AN 8448-30-008-0251967 Services Thru 11/22-12/21/2022 233.23 Inv 0251967112222 Total 233.23
Inv 0355990120222
Line Item Date Line Item Description
12/02/2022 AN 8448 30 008 0355990 Services Thru 12/02-01/01/2023 418.13 Inv 0355990120222 Total 418.13
Inv 0357905120522
Line Item Date Line Item Description
12/13/2022 Internet plus TV services, period from 12/05/22- 01/04/23. 130.52 Inv 0357905120522 Total 130.52
315726 Total: 4,633.55
TIM4011 - Charter Communications Total: 4,633.55
CINTAS - Cintas CORP No. 2
315727 01/18/2023
Inv 5128840411
Line Item Date Line Item Description
12/21/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 108.52 Inv 5128840411 Total 108.52
Inv 5130921603
Line Item Date Line Item Description
11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.08 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.07 11/01/2022 First Aid Cabinets and Public Works Vehicle Kits 664.06 AP-Check Detail (1/10/2023 - 5:59 PM) Page 15
8 - 56
Check Number Check Date Amount
Inv 5130921603 Total 5,312.51
Inv 5132965342
Line Item Date Line Item Description
11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 11/14/2022 First Aid Cabinets and Public Works Vehicle Kits 4.20 Inv 5132965342 Total 33.60
Inv 5136307776
Line Item Date Line Item Description
12/12/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 149.26 Inv 5136307776 Total 149.26
Inv 5136542620
Line Item Date Line Item Description
12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2023 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.22 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 12/12/2022 First Aid Cabinets and Public Works Vehicle Kits-December 2022 30.23 Inv 5136542620 Total 241.83
Inv 9198634841
Line Item Date Line Item Description
11/02/2022 Sqwincher Packets-Hydration Mix for PW field staff 97.00 11/02/2022 Sqwincher Packets-Hydration Mix for PW field staff 97.00 11/02/2022 Sqwincher Packets-Hydration Mix for PW field staff 97.00 11/02/2022 Sqwincher Packets-Hydration Mix for PW field staff 97.00 Inv 9198634841 Total 388.00
Inv 9202584920
Line Item Date Line Item Description
12/06/2022 First Aid Cabinet & AED Monthly Servicing - FY2022-2023 153.25 Inv 9202584920 Total 153.25
315727 Total: 6,386.97
CINTAS - Cintas CORP No. 2 Total: 6,386.97
AP-Check Detail (1/10/2023 - 5:59 PM) Page 16
8 - 57
Check Number Check Date Amount
ALPD4010 - City of Alhambra Police Department
315728 01/18/2023
Inv SoPas - 11/2022
Line Item Date Line Item Description
12/07/2022 Inmate housing for November 2022 2,322.00
Inv SoPas - 11/2022 Total 2,322.00
315728 Total: 2,322.00
ALPD4010 - City of Alhambra Police Department Total: 2,322.00 CTDNBR - City of Diamond Bar
315729 01/18/2023
Inv 456118
Line Item Date
12/15/2022 75.00
Line Item Description
Conference - Concert Share Registration for M.Synder, N.Wilcox, J.Bell.

Inv 456118 Total 75.00
315729 Total: 75.00
CTDNBR - City of Diamond Bar Total: 75.00
PAS4012 - City of Pasadena
315730 01/18/2023
Inv 30019583
Line Item Date Line Item Description
06/30/2022 Traffic Lights-Columbia St. & Orange Grove BlJuly2021-June 2022 1,707.87 Inv 30019583 Total 1,707.87
315730 Total: 1,707.87
PAS4012 - City of Pasadena Total: 1,707.87
SPMN3010 - City of South Pasadena
315731 01/18/2023
Inv 14044/ 11-30-22
Line Item Date Line Item Description
12/08/2022 Water Utility for Dog Park 09/27/22- 11/21/22. 499.06 Inv 14044/ 11-30-22 Total 499.06
Inv 19386/ 11-30-22
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 17
8 - 58
Check Number Check Date Amount
12/08/2022 Water utility for Arroyo Park restrooms. 09/27/22- 11/21/22. 510.86 Inv 19386/ 11-30-22 Total 510.86
Inv 19387/ 11-30-22
Line Item Date Line Item Description
12/08/2022 Water Utility for Arroyo Park restrooms 09/27/22- 11/21/22. 504.96 Inv 19387/ 11-30-22 Total 504.96
315731 Total: 1,514.88
SPMN3010 - City of South Pasadena Total: 1,514.88
CIV2123 - CivicStone, LLC
0 01/18/2023
Inv 2018-198
Line Item Date Line Item Description
12/05/2022 Caltrans Housing Consultant: October 2022 4,870.00 Inv 2018-198 Total 4,870.00
Inv 2018-200
Line Item Date Line Item Description
12/07/2022 Caltrans Housing Consultant: November 2022 10,297.50 Inv 2018-200 Total 10,297.50
0 Total: 15,167.50
CIV2123 - CivicStone, LLC Total: 15,167.50
CMII4011 - CMI, Inc.
315732 01/18/2023
Inv 8053999
Line Item Date Line Item Description
12/02/2022 Parts for breathalyzer machine 88.62
Inv 8053999 Total 88.62
315732 Total: 88.62
CMII4011 - CMI, Inc. Total: 88.62
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 18
8 - 59
Check Number Check Date Amount
Inv 53938
Line Item Date Line Item Description
11/15/2023 Under Collection of UUT - October 2022 125.90 Inv 53938 Total 125.90
Inv 54259
Line Item Date Line Item Description
12/15/2022 General Services - November 2022 10,000.00
Inv 54259 Total 10,000.00
Inv 54260
Line Item Date Line Item Description
12/15/2022 Labor & Employment - November 2022 4,345.00
Inv 54260 Total 4,345.00
Inv 54261
Line Item Date Line Item Description
12/15/2022 Water & Utilites - November 2022 2,106.50
Inv 54261 Total 2,106.50
Inv 54262
Line Item Date Line Item Description
12/15/2022 Special Projects - November 2022 14,095.00
Inv 54262 Total 14,095.00
Inv 54263
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 1,739.50
Inv 54263 Total 1,739.50
Inv 54264
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 3,846.50
Inv 54264 Total 3,846.50
Inv 54265
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 21,978.00
Inv 54265 Total 21,978.00
Inv 54266
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 3,234.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 19
8 - 60
Check Number Check Date Amount
Inv 54266 Total 3,234.00
Inv 54267
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 294.00
Inv 54267 Total 294.00
Inv 54268
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 1,755.75
Inv 54268 Total 1,755.75
Inv 54269
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 220.50
Inv 54269 Total 220.50
Inv 54270
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 13,581.60
Inv 54270 Total 13,581.60
Inv 54271
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 1,249.50
Inv 54271 Total 1,249.50
Inv 54272
Line Item Date Line Item Description
12/15/2022 Litigation - November 2022 7,935.05
Inv 54272 Total 7,935.05
Inv 54293
Line Item Date Line Item Description
12/15/2022 Public Records Request - November 2022 14,329.50 Inv 54293 Total 14,329.50
0 Total: 100,836.30
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 100,836.30 COO0695 - Cook Fire Extinguisher Co
AP-Check Detail (1/10/2023 - 5:59 PM) Page 20
8 - 61
Check Number Check Date Amount
315733 01/18/2023
Inv 18340
Line Item Date Line Item Description
12/14/2022 DAR & SC fire extinguisher recharge, inspect,seal, tag certify. 128.93 Inv 18340 Total 128.93
Inv 18341
Line Item Date
12/14/2022 78.00
Line Item Description
Inspection, maintenance, and recharging of Library fire extinguisher
Inv 18341 Total 78.00
315733 Total: 206.93
COO0695 - Cook Fire Extinguisher Co Total: 206.93
CPSH2013 - CPS HR Consulting
315734 01/18/2023
Inv TR-INV001226
Line Item Date Line Item Description
11/26/2022 Fire Engineer Exam 380.65
Inv TR-INV001226 Total 380.65
315734 Total: 380.65
CPSH2013 - CPS HR Consulting Total: 380.65
CSM0727 - CSMFO
315735 01/18/2023
Inv 300010635
Line Item Date
12/08/2022 125.00
Line Item Description
Managememt Membership - Arminé Chaparyan
Inv 300010635 Total 125.00
315735 Total: 125.00
CSM0727 - CSMFO Total: 125.00
DSP0755 - D & S Printing
315736 01/18/2023
Inv 12007
Line Item Date Line Item Description
12/12/2022 Nameplate Insert for Deputy Director Becker. 241.25 Inv 12007 Total 241.25
AP-Check Detail (1/10/2023 - 5:59 PM) Page 21
8 - 62
Check Number Check Date Amount
315736 Total: 241.25
DSP0755 - D & S Printing Total: 241.25
CRMDLY - Daly, Carolyn M
315737 01/18/2023
Inv 127509
Line Item Date Line Item Description
12/19/2022 Refund for recreation class, Admin fee applied. 99.00 Inv 127509 Total 99.00
315737 Total: 99.00
CRMDLY - Daly, Carolyn M Total: 99.00
ALXDVS - Davis, Alex
315738 01/18/2023
Inv 127445
Line Item Date Line Item Description
12/12/2022 Gazebo refund due to rain on date of reservation. 134.00 Inv 127445 Total 134.00
315738 Total: 134.00
ALXDVS - Davis, Alex Total: 134.00
DEL4000 - Dell Marketing L.P.
0 01/18/2023
Inv 10625314124
Line Item Date Line Item Description
12/11/2022 Dell Latitude 3520 BTX 4,832.31
Inv 10625314124 Total 4,832.31
Inv 10626000670
Line Item Date Line Item Description
12/15/2022 Dell Latitude 9330 BTX Base 2,047.17
Inv 10626000670 Total 2,047.17
Inv 10635994581
Line Item Date Line Item Description
12/05/2022 Dell Ultrasharp Monitor CO# 03 380.02
AP-Check Detail (1/10/2023 - 5:59 PM) Page 22
8 - 63
Check Number Check Date Amount
Inv 10635994581 Total 380.02
Inv 10636406175
Line Item Date Line Item Description
12/06/2022 Support/ Warranty For 3 Years Dell Laptop/Co# 03-53 Rev 1 452.25 Inv 10636406175 Total 452.25
Inv 10637774423
Line Item Date Line Item Description
01/26/2023 6 Dell Laptops and 7 Dell Docks 8,865.77
Inv 10637774423 Total 8,865.77
0 Total: 16,577.52
DEL4000 - Dell Marketing L.P. Total: 16,577.52
DEL0771 - Delta Dental of California
315739 01/18/2023
Inv BE005239342
Line Item Date Line Item Description
12/01/2022 December Employee Dental Premiums 12,289.49
Inv BE005239342 Total 12,289.49
315739 Total: 12,289.49
DEL0771 - Delta Dental of California Total: 12,289.49
DEM0777 - Demco Inc.
315740 01/18/2023
Inv 7225730
Line Item Date Line Item Description
11/30/2022 CD/DVD Overlay Tags 258.61
Inv 7225730 Total 258.61
315740 Total: 258.61
DEM0777 - Demco Inc. Total: 258.61
DIR2013 - Department of Industrial Relations
315741 01/18/2023
Inv OSIP 70294
Line Item Date Line Item Description
12/01/2022 Assessment for fiscal year July 1, 2022 through June 30, 2023 4,994.71 AP-Check Detail (1/10/2023 - 5:59 PM) Page 23
8 - 64
Check Number Check Date Amount
Inv OSIP 70294 Total 4,994.71
315741 Total: 4,994.71
DIR2013 - Department of Industrial Relations Total: 4,994.71 DMPS7101 - Digital Map Products, L.P.
0 01/18/2023
Inv INVDMP06742
Line Item Date Line Item Description
10/05/2022 GovClarity Enterprise: 10/01/22-09/30/23 26,113.67 Inv INVDMP06742 Total 26,113.67
0 Total: 26,113.67
DMPS7101 - Digital Map Products, L.P. Total: 26,113.67
DIG0800 - Digital Telecommunications Corp
0 01/18/2023
Inv 46286
Line Item Date Line Item Description
10/01/2022 Monthly Service Contract November 2022 984.00 Inv 46286 Total 984.00
0 Total: 984.00
DIG0800 - Digital Telecommunications Corp Total: 984.00 PMLDONG - Dong, Pamella C
0 01/18/2023
Inv 9209
Line Item Date Line Item Description
12/19/2022 Senior Contract Class Instructor- Senior Tai Chi 60.00 Inv 9209 Total 60.00
Inv 9214
Line Item Date Line Item Description
12/19/2022 Senior Contract Class Instructor- Senior Tai Chi Walk in 16.00 Inv 9214 Total 16.00
Inv 9223
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 24
8 - 65
Check Number Check Date Amount
12/19/2022 Senior Contract Class Instructor- Senior Martial Arts 16.00 Inv 9223 Total 16.00
0 Total: 92.00
PMLDONG - Dong, Pamella C Total: 92.00
DUB0187 - DuBois, Andrew
315742 01/18/2023
Inv 11/28-12/01/22
Line Item Date
12/22/2022 78.50
12/22/2022 21.45
Line Item Description
Frontline Leadership Training for Sgt. Dubois
Frontline Leadership Training for Sgt. Dubois
Inv 11/28-12/01/22 Total 99.95
315742 Total: 99.95
DUB0187 - DuBois, Andrew Total: 99.95
WILLDNBE - Dunable, William F.
315743 01/18/2023
Inv 112202
Line Item Date Line Item Description
11/03/2022 Lidar repairs and certifications on 4 units 915.00 Inv 112202 Total 915.00
315743 Total: 915.00
WILLDNBE - Dunable, William F. Total: 915.00
EDNK9 - Eden K9 Consulting & Training Corp.
315744 01/18/2023
Inv 3288
Line Item Date Line Item Description
12/02/2022 Annual training software license 12/22-12/23 174.00 Inv 3288 Total 174.00
315744 Total: 174.00
EDNK9 - Eden K9 Consulting & Training Corp. Total: 174.00 ELSRTIRE - El Sereno Tire Shop
AP-Check Detail (1/10/2023 - 5:59 PM) Page 25
8 - 66
Check Number Check Date Amount
315745 01/18/2023
Inv 02327
Line Item Date Line Item Description
12/14/2022 Vehicle 79 new sensor TPMS 20.00
Inv 02327 Total 20.00
315745 Total: 20.00
ELSRTIRE - El Sereno Tire Shop Total: 20.00
ESMC5010 - Emergency Services Marketing Corp. Inc.
315746 01/18/2023
Inv 22-40976
Line Item Date Line Item Description
12/22/2022 South Pasadena CERT one year subscription (1/19/23 - 1/18/24) 305.00 Inv 22-40976 Total 305.00
315746 Total: 305.00
ESMC5010 - Emergency Services Marketing Corp. Inc. Total: 305.00 ENT5426 - Entenmann-Rovin
315747 01/18/2023
Inv 0170347-IN
Line Item Date Line Item Description
12/19/2022 Duty and flat badges for Detective Valdez 206.35 Inv 0170347-IN Total 206.35
315747 Total: 206.35
ENT5426 - Entenmann-Rovin Total: 206.35
EVBR4010 - Everbridge, Inc.
0 01/18/2023
Inv M73530
Line Item Date Line Item Description
12/22/2022 Nixel Engagement for Press Releases 4,288.95 Inv M73530 Total 4,288.95
0 Total: 4,288.95
EVBR4010 - Everbridge, Inc. Total: 4,288.95
AP-Check Detail (1/10/2023 - 5:59 PM) Page 26
8 - 67
Check Number Check Date Amount
FOST - Fair Oaks Smog Test
315748 01/18/2023
Inv 1207
Line Item Date Line Item Description
07/14/2022 Public Works Department Vehicle Smog Check-Unit 12 Water Div 55.00 Inv 1207 Total 55.00
Inv 1208
Line Item Date Line Item Description
07/14/2022 Public Works Department Vehicle Smog Check-Unit #16 Water Div 55.00 Inv 1208 Total 55.00
Inv 1212
Line Item Date Line Item Description
07/14/2022 Public Works Department Vehicle Smog Check-Unit 10 Water Div 55.00 Inv 1212 Total 55.00
Inv 1213
Line Item Date Line Item Description
07/14/2022 Public Works Department Vehicle Smog Check-Unit 209 Parks Div 55.00 Inv 1213 Total 55.00
315748 Total: 220.00
FOST - Fair Oaks Smog Test Total: 220.00
FDBC8025 - Fast Deer Bus Charter Inc.
315749 01/18/2023
Inv 157514
Line Item Date Line Item Description
12/12/2022 Charter Bus Services for Senior Excursion Program: Getty Villa 1,127.00 Inv 157514 Total 1,127.00
315749 Total: 1,127.00
FDBC8025 - Fast Deer Bus Charter Inc. Total: 1,127.00
FED1109 - FedEx
315750 01/18/2023
Inv 7-936-47654
Line Item Date Line Item Description
11/04/2022 Shipment for lidar repair and certification 109.48 AP-Check Detail (1/10/2023 - 5:59 PM) Page 27
8 - 68
Check Number Check Date Amount
Inv 7-936-47654 Total 109.48
Inv 7-971-22283
Line Item Date Line Item Description
12/09/2022 Shipment to background investigator 24.65
Inv 7-971-22283 Total 24.65
315750 Total: 134.13
FED1109 - FedEx Total: 134.13
FHCM5011 - Foothill Communications
315751 01/18/2023
Inv INV6047
Line Item Date Line Item Description
12/01/2022 PD radio servicing, maintenance, and repairs 01/01/23-03/31/23 3,000.00 Inv INV6047 Total 3,000.00
315751 Total: 3,000.00
FHCM5011 - Foothill Communications Total: 3,000.00
FUNEXPRS - Fun Express, LLC
315752 01/18/2023
Inv 720728807-01
Line Item Date Line Item Description
12/06/2022 SC Hanukkah decorations 328.88
Inv 720728807-01 Total 328.88
Inv 720728995-01
Line Item Date Line Item Description
12/19/2022 Breakfast with Santa craft supplies and decorations. 218.12 Inv 720728995-01 Total 218.12
315752 Total: 547.00
FUNEXPRS - Fun Express, LLC Total: 547.00
GALL5011 - Galls, LLC
315753 01/18/2023
Inv 022810506
Line Item Date Line Item Description
11/28/2022 Rain jacket for Cadet Rodriguez 105.11
AP-Check Detail (1/10/2023 - 5:59 PM) Page 28
8 - 69
Check Number Check Date Amount
Inv 022810506 Total 105.11
Inv 023071740
Line Item Date Line Item Description
12/27/2022 Trousers for Cadet Rodriguez 76.64
Inv 023071740 Total 76.64
315753 Total: 181.75
GALL5011 - Galls, LLC Total: 181.75
GEN1207 - General Pump Company
315754 01/18/2023
Inv 29486
Line Item Date Line Item Description
06/30/2022 Emergency Work Rendered for Wilson Well 3 & 4. 16,927.44 Inv 29486 Total 16,927.44
Inv 29625
Line Item Date Line Item Description
08/31/2022 Emergency Work Rendered for Wilson Well 3 & 4. 77,795.64 Inv 29625 Total 77,795.64
Inv 29765
Line Item Date Line Item Description
09/05/2022 Emergency Work Rendered for Wilson Well 3 & 4. 69,462.78 Inv 29765 Total 69,462.78
315754 Total: 164,185.86
GEN1207 - General Pump Company Total: 164,185.86
EGGO4011 - Giron-Garrido, Elias
315755 01/18/2023
Inv 12/09/2022
Line Item Date
12/21/2022 20.13
Line Item Description
Driver Training for Officer Giron-Garrido
Inv 12/09/2022 Total 20.13
315755 Total: 20.13
AP-Check Detail (1/10/2023 - 5:59 PM) Page 29
8 - 70
Check Number Check Date Amount
EGGO4011 - Giron-Garrido, Elias Total: 20.13
NCGY7000 - Godoy, Nicholas
315756 01/18/2023
Inv 12/06-12/09/22
Line Item Date
12/21/2022 321.84
12/21/2022 602.63
Line Item Description
Radar/Lidar Operator Training for Officer Godoy
Radar/Lidar Operator Training for Officer Godoy
Inv 12/06-12/09/22 Total 924.47
315756 Total: 924.47
NCGY7000 - Godoy, Nicholas Total: 924.47
GRAN2032 - Granicus
0 01/18/2023
Inv 160105
Line Item Date Line Item Description
12/22/2022 GovAccess-Maintenance, Hosting & licensing 11/1/22-10/31/23 9,602.78 Inv 160105 Total 9,602.78
0 Total: 9,602.78
GRAN2032 - Granicus Total: 9,602.78
HGSI6010 - Harry's Glass Shop Inc.
315757 01/18/2023
Inv 22-41508
Line Item Date Line Item Description
08/18/2022 Broken Window at Mission/Meridian Heritage Museum Replace glass 381.68 Inv 22-41508 Total 381.68
Inv 22-41807
Line Item Date Line Item Description
10/13/2022 Replace Broken glass window in rear door at Eddie Park 419.79 Inv 22-41807 Total 419.79
Inv 22-41981
Line Item Date Line Item Description
11/17/2022 Broken Window at Mission/Meridian Heritage Museum 163.13 Inv 22-41981 Total 163.13
AP-Check Detail (1/10/2023 - 5:59 PM) Page 30
8 - 71
Check Number Check Date Amount
Inv 22-41982
Line Item Date Line Item Description
11/17/2022 Broken Window at Eddie Park 151.72
Inv 22-41982 Total 151.72
315757 Total: 1,116.32
HGSI6010 - Harry's Glass Shop Inc. Total: 1,116.32
HQAB8100 - Hi Quality Auto Body Inc.
0 01/18/2023
Inv 17343
Line Item Date Line Item Description
11/10/2020 Replacement of lock cylinder unit #1406 253.74 Inv 17343 Total 253.74
0 Total: 253.74
HQAB8100 - Hi Quality Auto Body Inc. Total: 253.74
THEPRK - Highland Products Group, LLC
0 01/18/2023
Inv 310028717
Line Item Date Line Item Description
12/21/2022 Downtown bench with thermoplastic at Garfield Park. 2,346.12 Inv 310028717 Total 2,346.12
0 Total: 2,346.12
THEPRK - Highland Products Group, LLC Total: 2,346.12
HOM1515 - Home Depot Credit Services
315758 01/18/2023
Inv 1742065
Line Item Date Line Item Description
11/22/2022 Gate Latch for Dog Park 21.41
Inv 1742065 Total 21.41
Inv 2071224
Line Item Date Line Item Description
11/21/2022 Ring Cameras for Security-Yard 452.00
Inv 2071224 Total 452.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 31
8 - 72
Check Number Check Date Amount
315758 Total: 473.41
HOM1515 - Home Depot Credit Services Total: 473.41
ITCR2501 - Intercare Holdings Insurance Services
0 01/18/2023
Inv 76-009680
Line Item Date Line Item Description
11/30/2022 Workers Comp Administration. 5,040.03
Inv 76-009680 Total 5,040.03
0 Total: 5,040.03
ITCR2501 - Intercare Holdings Insurance Services Total: 5,040.03 IASPEVIN - Internal Association for Property and Evidence Inc 315759 01/18/2023
Inv LI965015
Line Item Date
12/21/2022 370.00
Line Item Description
Property and Evidence Management Training For P.A. Pacheco ACHECO Inv LI965015 Total 370.00
315759 Total: 370.00
IASPEVIN - Internal Association for Property and Evidence Inc Total: 370.00 JSAR4011 - Jack's Auto Repair
315760 01/18/2023
Inv 17816
Line Item Date Line Item Description
12/12/2022 45 day inspection oil & filter change & battery rep for #78 357.84 Inv 17816 Total 357.84
Inv 17907
Line Item Date Line Item Description
12/22/2022 45 Day Inspection of DAR Veh 79 + Replacement of front wiper 121.63 Inv 17907 Total 121.63
315760 Total: 479.47
JSAR4011 - Jack's Auto Repair Total: 479.47
AP-Check Detail (1/10/2023 - 5:59 PM) Page 32
8 - 73
Check Number Check Date Amount
JAC1111 - Jacobs, Thomas
315761 01/18/2023
Inv 12/12-12/14/22
Line Item Date
12/22/2022 8.00
12/22/2022 7.48
Line Item Description
Field Training Program Manager Training for Lt. Jacobs
Field Training Program Manager Training for Lt. Jacobs
Inv 12/12-12/14/22 Total 15.48
315761 Total: 15.48
JAC1111 - Jacobs, Thomas Total: 15.48
JHMS8020 - JHM Supply
0 01/18/2023
Inv 310486/1
Line Item Date Line Item Description
11/03/2022 Orange Grove Irrigation supplies for repairs 276.68 Inv 310486/1 Total 276.68
Inv 312434/1
Line Item Date Line Item Description
11/29/2022 Tree Ties for City Parkway trees 72.32
Inv 312434/1 Total 72.32
0 Total: 349.00
JHMS8020 - JHM Supply Total: 349.00
JCRS5011 - Jones Coffee Roasters
315762 01/18/2023
Inv 58545
Line Item Date Line Item Description
12/22/2022 Fire Department Coffee Supplies (FY22-23) 162.68 Inv 58545 Total 162.68
315762 Total: 162.68
JCRS5011 - Jones Coffee Roasters Total: 162.68
KMLHRNAS - Kimley-Horn & Associates, Inc.
315763 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 33
8 - 74
Check Number Check Date Amount
Inv 21636613
Line Item Date Line Item Description
05/31/2022 Consulting Services for 1020 El Centro Ave. Enviromental studies 1,906.34 Inv 21636613 Total 1,906.34
Inv 21764735
Line Item Date Line Item Description
06/30/2022 Consulting Services for 1020 El Centro Ave. Enviromental studies 9,298.94 Inv 21764735 Total 9,298.94
Inv 22151863
Line Item Date Line Item Description
07/31/2022 Consulting Services for 1020 El Centro Ave. Enviromental studies 6,500.89 Inv 22151863 Total 6,500.89
315763 Total: 17,706.17
KMLHRNAS - Kimley-Horn & Associates, Inc. Total: 17,706.17 LDCR6410 - LandCare USA LLC
0 01/18/2023
Inv 568748
Line Item Date Line Item Description
10/31/2022 Landscape and Lighting Maint. District 4,227.30 10/31/2022 Water Distribution 1,669.68
10/31/2022 Park Maintenance Contract Services 17,223.90 10/31/2022 Prop A Park Maintenance 1,233.21
Inv 568748 Total 24,354.09
0 Total: 24,354.09
LDCR6410 - LandCare USA LLC Total: 24,354.09
LYLEE - Lee, Ly
315764 01/18/2023
Inv 127440
Line Item Date Line Item Description
12/15/2022 Refund of Gazebo reservation due to rain 12/11/22. 134.00 Inv 127440 Total 134.00
315764 Total: 134.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 34
8 - 75
Check Number Check Date Amount
LYLEE - Lee, Ly Total: 134.00
BLPN8267 - Lipson, Bob
315765 01/18/2023
Inv 1221
Line Item Date Line Item Description
12/21/2022 Senior Center Holiday Performance 250.00
Inv 1221 Total 250.00
315765 Total: 250.00
BLPN8267 - Lipson, Bob Total: 250.00
LBBM4010 - Long Beach BMW Motorcycles
315766 01/18/2023
Inv 45141
Line Item Date Line Item Description
12/05/2022 24K mile service and battery replacement VIN 39602 787.75 Inv 45141 Total 787.75
315766 Total: 787.75
LBBM4010 - Long Beach BMW Motorcycles Total: 787.75
MMV9126 - Mission Meridian Village POA
315767 01/18/2023
Inv 101-103-331
Line Item Date Line Item Description
10/01/2022 Mission Meridian HOA Parking Dues November 1,730.17 10/01/2022 Mission Meridian HOA Hospital Dues November 804.13 Inv 101-103-331 Total 2,534.30
315767 Total: 2,534.30
MMV9126 - Mission Meridian Village POA Total: 2,534.30
MMA2011 - MMASC
315768 01/18/2023
Inv 6221
Line Item Date Line Item Description
12/12/2022 MMASC Membership Renewal Tiara Solorzano 90.00 Inv 6221 Total 90.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 35
8 - 76
Check Number Check Date Amount
315768 Total: 90.00
MMA2011 - MMASC Total: 90.00
GGTLMY - Molloy, Gregory Tyler
315769 01/18/2023
Inv 1272022
Line Item Date Line Item Description
12/07/2023 Housing Rehabilitation Assessment 36,855.00
Inv 1272022 Total 36,855.00
315769 Total: 36,855.00
GGTLMY - Molloy, Gregory Tyler Total: 36,855.00
MOR2900 - Morrow & Holman Plumbing Inc
315770 01/18/2023
Inv P-12-20231
Line Item Date Line Item Description
12/16/2022 Emergency Plumbing Repair-Dog Park 988.52
Inv P-12-20231 Total 988.52
315770 Total: 988.52
MOR2900 - Morrow & Holman Plumbing Inc Total: 988.52
MTCRED - Motorola Solutions Credit Company LLC
315771 01/18/2023
Inv 31663
Line Item Date Line Item Description
12/08/2022 Annual Payment of CAD/RMS Lease (Year 2/6) 100,000.00 Inv 31663 Total 100,000.00
315771 Total: 100,000.00
MTCRED - Motorola Solutions Credit Company LLC Total: 100,000.00 MWSI2029 - Multi W. Systems Inc.
315772 01/18/2023
Inv 32231358
Line Item Date Line Item Description
11/22/2022 Emergency Services to Repair Sewer Lift Station-Arroyo Park 3,143.50 AP-Check Detail (1/10/2023 - 5:59 PM) Page 36
8 - 77
Check Number Check Date Amount
Inv 32231358 Total 3,143.50
315772 Total: 3,143.50
MWSI2029 - Multi W. Systems Inc. Total: 3,143.50
NAVTWSV - Navarro, Heriberto
315773 01/18/2023
Inv 402713
Line Item Date Line Item Description
12/21/2022 tow of Ford E35 vehicle on 10/22/22 325.00
Inv 402713 Total 325.00
315773 Total: 325.00
NAVTWSV - Navarro, Heriberto Total: 325.00

NBSFIN - NBS
315774 01/18/2023
Inv 202212-2735
Line Item Date Line Item Description
12/20/2022 Professional Services for Library Parcel Tax: FY 2022-2023 1,780.20 Inv 202212-2735 Total 1,780.20
315774 Total: 1,780.20
NBSFIN - NBS Total: 1,780.20
PEG4590 - NUFIC
315775 01/18/2023
Inv Nov
Line Item Date Line Item Description
11/01/2022 Employee AD&D Basic Coverage 196.50
11/01/2022 Employee AD&D Optional Supplemental Coverage 813.40 Inv Nov Total 1,009.90
315775 Total: 1,009.90
PEG4590 - NUFIC Total: 1,009.90
OVDR8011 - OverDrive Inc.
0 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 37
8 - 78
Check Number Check Date Amount
Inv 01148CO22443999
Line Item Date Line Item Description
12/10/2022 eBooks / eAudiobooks 949.93
Inv 01148CO22443999 Total 949.93
Inv 01148CO22444000
Line Item Date Line Item Description
12/10/2022 eBooks / eAudiobooks 105.41
Inv 01148CO22444000 Total 105.41
Inv 01148CO22454517
Line Item Date Line Item Description
12/21/2022 eBooks / eAudiobooks 368.26
Inv 01148CO22454517 Total 368.26
0 Total: 1,423.60
OVDR8011 - OverDrive Inc. Total: 1,423.60
CNPO4011 - Pacheco, Cynthia
315776 01/18/2023
Inv 12/05-12/06/22
Line Item Date
12/21/2022 55.44
Line Item Description
Property and Evidence Management Training For P.A. Pacheco ACHECO Inv 12/05-12/06/22 Total 55.44
315776 Total: 55.44
CNPO4011 - Pacheco, Cynthia Total: 55.44
PSLSV802 - Pasadena Live Scan Service
315777 01/18/2023
Inv 1095
Line Item Date Line Item Description
12/21/2022 Pre-employment Services 457.00
Inv 1095 Total 457.00
315777 Total: 457.00
PSLSV802 - Pasadena Live Scan Service Total: 457.00
PSNS7101 - Pasadena Star-News
AP-Check Detail (1/10/2023 - 5:59 PM) Page 38
8 - 79
Check Number Check Date Amount
315778 01/18/2023
Inv 900073808
Line Item Date Line Item Description
12/22/2022 52 Week Subscription Renewal 622.74
Inv 900073808 Total 622.74
315778 Total: 622.74
PSNS7101 - Pasadena Star-News Total: 622.74
CTPZ7000 - Perez, Christopher A.
315779 01/18/2023
Inv 11/02/2022
Line Item Date
12/21/2022 62.88
Line Item Description
Benelli M1 Training for Officer Perez
Inv 11/02/2022 Total 62.88
315779 Total: 62.88
CTPZ7000 - Perez, Christopher A. Total: 62.88
CGPH4011 - Phillips, Craig
315780 01/18/2023
Inv 12/05/2022
Line Item Date
12/21/2022 20.13
Line Item Description
Driver Training for Sgt. Phillips
Inv 12/05/2022 Total 20.13
315780 Total: 20.13
CGPH4011 - Phillips, Craig Total: 20.13
PHOE4610 - Phoenix Group Information Systems
315781 01/18/2023
Inv 112022184
Line Item Date Line Item Description
12/21/2022 Citations processed for the month of November 2022 4,549.64 Inv 112022184 Total 4,549.64
315781 Total: 4,549.64
PHOE4610 - Phoenix Group Information Systems Total: 4,549.64 AP-Check Detail (1/10/2023 - 5:59 PM) Page 39
8 - 80
Check Number Check Date Amount
HEAPLATT - Platt, Heather
315782 01/18/2023
Inv 127694
Line Item Date Line Item Description
12/22/2022 Refund of Gazebo reservation on 12/11/2022, due to weather. 90.00 Inv 127694 Total 90.00
315782 Total: 90.00
HEAPLATT - Platt, Heather Total: 90.00
ANPO5011 - Porraz, Anthony
315783 01/18/2023
Inv 12/05/2022
Line Item Date Line Item Description
12/12/2022 Refund for Red Helmet Training - Chief Officer 3D 440.00 Inv 12/05/2022 Total 440.00
315783 Total: 440.00
ANPO5011 - Porraz, Anthony Total: 440.00

PSOMAS - PSOMAS
315784 01/18/2023
Inv 189954
Line Item Date Line Item Description
11/09/2022 Prof. Service Assistance with General Plan & Downtown Specific 160.00 Inv 189954 Total 160.00
315784 Total: 160.00
PSOMAS - PSOMAS Total: 160.00
PRCMIN - Purple Communications, Inc.
315785 01/18/2023
Inv 76416-116010
Line Item Date Line Item Description
12/07/2022 Annual renewal of interpreter software 300.00 Inv 76416-116010 Total 300.00
315785 Total: 300.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 40
8 - 81
Check Number Check Date Amount
PRCMIN - Purple Communications, Inc. Total: 300.00
RAPTRENT - Raptor Events LLC
315786 01/18/2023
Inv 1592
Line Item Date Line Item Description
01/03/2023 Trapping and Humane Removal of Peafowl 12/5-12/22 15,750.00 Inv 1592 Total 15,750.00
Inv 1593
Line Item Date Line Item Description
01/03/2023 Trapping and Humane Removal of Peafowl 12/24-12/31 3,500.00 Inv 1593 Total 3,500.00
315786 Total: 19,250.00
RAPTRENT - Raptor Events LLC Total: 19,250.00
RTPC5500 - Regional TAP Service Center
315787 01/18/2023
Inv 6018074
Line Item Date Line Item Description
12/14/2022 Metro 30 Day Senior Bus Pass-November 2022 232.00 Inv 6018074 Total 232.00
315787 Total: 232.00
RTPC5500 - Regional TAP Service Center Total: 232.00
BT4U8180 - Revolution Foods, PBC
315788 01/18/2023
Inv 1122-3319
Line Item Date Line Item Description
12/06/2022 Meals for Onsite and Home Delivery: November 2022 6,371.00 Inv 1122-3319 Total 6,371.00
315788 Total: 6,371.00
BT4U8180 - Revolution Foods, PBC Total: 6,371.00
RHCC7101 - Rio Hondo College
315789 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 41
8 - 82
Check Number Check Date Amount
Inv F22-261-ZSPS
Line Item Date
12/21/2022 25.00
Line Item Description
Driver Training for Officer Cpl. Borrello 11/03/22
Inv F22-261-ZSPS Total 25.00
315789 Total: 25.00
RHCC7101 - Rio Hondo College Total: 25.00
ACTM3010 - Robert Half International, Inc.
0 01/18/2023
Inv 0194398C
Line Item Date Line Item Description
12/12/2022 Professional Services - Temporary Staffing 7,456.68 Inv 0194398C Total 7,456.68
0 Total: 7,456.68
ACTM3010 - Robert Half International, Inc. Total: 7,456.68 BENR8021 - Rushing, Ben
315790 01/18/2023
Inv 122223
Line Item Date
12/22/2022 150.00
Line Item Description
Senior Entertainment for New Year Luncheon
Inv 122223 Total 150.00
315790 Total: 150.00
BENR8021 - Rushing, Ben Total: 150.00
SGB3223 - San Gabriel Basin Water Quality Authority
315791 01/18/2023
Inv 0004879-IN
Line Item Date Line Item Description
12/22/2022 FY 2022/23 Water Quality Assesment fee (2 Period) 21,406.20 Inv 0004879-IN Total 21,406.20
315791 Total: 21,406.20
SGB3223 - San Gabriel Basin Water Quality Authority Total: 21,406.20 AP-Check Detail (1/10/2023 - 5:59 PM) Page 42
8 - 83
Check Number Check Date Amount
SGVE2011 - San Gabriel Valley City Managers' Association 315792 01/18/2023
Inv 01/18/2023
Line Item Date Line Item Description
01/03/2023 SGVCMA Lunch Meeting 01/18/2023. 105.00
Inv 01/18/2023 Total 105.00
315792 Total: 105.00
SGVE2011 - San Gabriel Valley City Managers' Association Total: 105.00 SGVMC111 - San Gabriel Valley Medical Center
315793 01/18/2023
Inv 897962
Line Item Date Line Item Description
11/21/2022 Blood alcohol withdrawal for medical record 897962 48.00 Inv 897962 Total 48.00
Inv 898019
Line Item Date Line Item Description
12/19/2022 Blood alcohol withdrawal for medical record 898019 48.00 Inv 898019 Total 48.00
Inv 898072
Line Item Date Line Item Description
11/22/2022 Blood alcohol withdrawal for medical record 898072 48.00 Inv 898072 Total 48.00
315793 Total: 144.00
SGVMC111 - San Gabriel Valley Medical Center Total: 144.00 SAPAMRCA - SAP America, Inc.
315794 01/18/2023
Inv 201300109763
Line Item Date Line Item Description
11/10/2022 Licenses for Crystal reporting software for CAD RMS System 891.00 Inv 201300109763 Total 891.00
315794 Total: 891.00
SAPAMRCA - SAP America, Inc. Total: 891.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 43
8 - 84
Check Number Check Date Amount
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 01/18/2023
Inv 9471
Line Item Date Line Item Description
12/23/2022 Contract Instructor payment for Senior Fitness class 136.00 Inv 9471 Total 136.00
Inv 9474
Line Item Date Line Item Description
12/23/2022 Contract Instructor payment for Senior Fitness class Walk In 296.00 Inv 9474 Total 296.00
0 Total: 432.00
WLST8267 - Shuttic, William Total: 432.00
SCOT8300 - So Cal Office Technologies
315795 01/18/2023
Inv IN3116428
Line Item Date Line Item Description
12/05/2022 AN Co72:21l124-002-S Blk And Clr. Copies/ 9/09-12/08/2022 42.06 Inv IN3116428 Total 42.06
315795 Total: 42.06
SCOT8300 - So Cal Office Technologies Total: 42.06
SOGA6501 - SoCalGAS
315796 01/18/2023
Inv 196-493-8529 1
Line Item Date Line Item Description
12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.20 12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.18 12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.18 12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.18 12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.19 12/07/2022 CNG for City Vehicles (PW and Transit)11/1/2022-12/1/2022 104.18 Inv 196-493-8529 1 Total 625.11
315796 Total: 625.11
SOGA6501 - SoCalGAS Total: 625.11
AP-Check Detail (1/10/2023 - 5:59 PM) Page 44
8 - 85
Check Number Check Date Amount
SOU3232 - South PasadenaTournament of Roses Association 315797 01/18/2023
Inv 12.7.22 - # 15
Line Item Date Line Item Description
12/08/2022 Mahmud Discreationary funds for float Item # 15 12/07/22. 250.00 Inv 12.7.22 - # 15 Total 250.00
315797 Total: 250.00
SOU3232 - South PasadenaTournament of Roses Association Total: 250.00 SGMC2013 - St. George's Medical Clinic
0 01/18/2023
Inv 139143
Line Item Date Line Item Description
10/07/2022 Pre-Employment Physical 175.00
Inv 139143 Total 175.00
Inv 139169
Line Item Date Line Item Description
10/11/2022 Pre-Employment Physical 75.00
Inv 139169 Total 75.00
Inv 139255
Line Item Date Line Item Description
10/17/2022 Pre-Employment Physical 75.00
Inv 139255 Total 75.00
Inv 139315
Line Item Date Line Item Description
10/19/2022 Pre-Employment Physical 75.00
Inv 139315 Total 75.00
Inv 139343
Line Item Date Line Item Description
10/20/2022 Pre-Employment Physical 75.00
Inv 139343 Total 75.00
Inv 139393
Line Item Date Line Item Description
10/25/2022 Pre-Employment Physical 175.00
Inv 139393 Total 175.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 45
8 - 86
Check Number Check Date Amount
Inv 86538
Line Item Date Line Item Description
10/28/2022 Employee DMV Renewal 120.00
Inv 86538 Total 120.00
0 Total: 770.00
SGMC2013 - St. George's Medical Clinic Total: 770.00
STA5219 - Staples Business Advantage
0 01/18/2023
Inv 3505613689
Line Item Date Line Item Description
04/19/2022 Engineering Supplies -19.85
Inv 3505613689 Total -19.85
Inv 3516632400
Line Item Date Line Item Description
08/30/2022 Office Supplies for Community Development 726.62 Inv 3516632400 Total 726.62
Inv 3517860971
Line Item Date Line Item Description
09/14/2022 Office Supplies for Community Development 351.48 Inv 3517860971 Total 351.48
Inv 3517860972
Line Item Date Line Item Description
10/14/2022 Office Supplies for Community Development 473.96 Inv 3517860972 Total 473.96
Inv 3518931691
Line Item Date Line Item Description
09/28/2022 CC Mtg Supplies 10/3/22 70.94
Inv 3518931691 Total 70.94
Inv 3518931692
Line Item Date Line Item Description
09/28/2022 CMO Office Supplies 41.29
Inv 3518931692 Total 41.29
Inv 3518931693
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 46
8 - 87
Check Number Check Date Amount
09/28/2022 CMO Office Supplies 98.20
Inv 3518931693 Total 98.20
Inv 3518931696
Line Item Date Line Item Description
01/03/2023 Office Supplies for Management Services 298.31 Inv 3518931696 Total 298.31
Inv 3519707811
Line Item Date Line Item Description
10/01/2022 Engineering Supplies 27.55
Inv 3519707811 Total 27.55
Inv 3519707813
Line Item Date Line Item Description
12/08/2022 Senior Center supplies 204.94
Inv 3519707813 Total 204.94
Inv 3519817005
Line Item Date Line Item Description
10/04/2022 Engineering Supplies 10.79
Inv 3519817005 Total 10.79
Inv 3519817006
Line Item Date Line Item Description
10/04/2022 Engineering Supplies 10.79
Inv 3519817006 Total 10.79
Inv 3519817007
Line Item Date Line Item Description
11/03/2022 Office Supplies for Community Development 475.39 Inv 3519817007 Total 475.39
Inv 3519817008
Line Item Date Line Item Description
10/04/2022 Office Supplies for Community Development 71.65 Inv 3519817008 Total 71.65
Inv 3519885711
Line Item Date Line Item Description
10/05/2022 Office Supplies for Management Services 70.49 Inv 3519885711 Total 70.49
AP-Check Detail (1/10/2023 - 5:59 PM) Page 47
8 - 88
Check Number Check Date Amount
Inv 3519885712
Line Item Date Line Item Description
10/05/2022 Engineering Supplies 109.00
Inv 3519885712 Total 109.00
Inv 3520280071
Line Item Date Line Item Description
10/11/2022 Office Supplies for Management Services 274.80 Inv 3520280071 Total 274.80
Inv 3520406959
Line Item Date Line Item Description
10/13/2022 Office Supplies for Management Services 460.54 Inv 3520406959 Total 460.54
Inv 3520406960
Line Item Date Line Item Description
10/05/2022 Supplies for City Council Meetings 35.84
Inv 3520406960 Total 35.84
Inv 3520833397
Line Item Date Line Item Description
10/19/2022 CMO Supplies 166.66
Inv 3520833397 Total 166.66
Inv 3520833398
Line Item Date Line Item Description
10/05/2022 Supplies for Citywide Great ShakeOut Drill 114.22 Inv 3520833398 Total 114.22
Inv 3520833399
Line Item Date Line Item Description
10/19/2022 Engineering Supplies 106.74
Inv 3520833399 Total 106.74
Inv 3520913683
Line Item Date Line Item Description
10/20/2022 Office Supplies for Community Development 35.27 Inv 3520913683 Total 35.27
Inv 3520913684
Line Item Date Line Item Description
10/20/2022 Office Supplies for Community Development 249.35 AP-Check Detail (1/10/2023 - 5:59 PM) Page 48
8 - 89
Check Number Check Date Amount
Inv 3520913684 Total 249.35
Inv 3520989075
Line Item Date Line Item Description
10/21/2022 Office Supplies for Community Development 18.99 Inv 3520989075 Total 18.99
Inv 3521304962
Line Item Date Line Item Description
10/25/2022 Social Justice Forum Supplies 128.26
Inv 3521304962 Total 128.26
Inv 3524113850
Line Item Date Line Item Description
11/26/2022 Supplies for Citywide Great ShakeOut Drill 15.75 Inv 3524113850 Total 15.75
Inv 3524113851
Line Item Date Line Item Description
10/05/2022 Office Supplies for Management Services 12.45 Inv 3524113851 Total 12.45
Inv 3524113852
Line Item Date Line Item Description
11/26/2022 Office Supplies for Management Services 48.38 Inv 3524113852 Total 48.38
Inv 3524483558
Line Item Date Line Item Description
11/30/2022 binders, notepads, pens, dividers 75.04
Inv 3524483558 Total 75.04
Inv 3524483560
Line Item Date Line Item Description
11/30/2022 Office Supplies for Management Services 187.37 Inv 3524483560 Total 187.37
Inv 3524619888
Line Item Date Line Item Description
12/01/2022 HDMI cable 26.45
Inv 3524619888 Total 26.45
AP-Check Detail (1/10/2023 - 5:59 PM) Page 49
8 - 90
Check Number Check Date Amount
Inv 3524619889
Line Item Date Line Item Description
12/01/2022 Office Supplies for Management Services 8.67 Inv 3524619889 Total 8.67
Inv 3524619890
Line Item Date Line Item Description
12/08/2022 Senior Center supplies 60.96
12/08/2022 Dial-a-Ride supplies 95.19
Inv 3524619890 Total 156.15
Inv 3524690453
Line Item Date Line Item Description
12/01/2022 carton of paper 69.69
Inv 3524690453 Total 69.69
Inv 3524690454
Line Item Date Line Item Description
12/02/2022 Office Supplies for Management Services 529.19 Inv 3524690454 Total 529.19
Inv 3524690455
Line Item Date Line Item Description
12/08/2022 Dial-a-Ride supplies 11.90
Inv 3524690455 Total 11.90
Inv 3524690456
Line Item Date Line Item Description
12/08/2022 Dial-a-Ride supplies 54.01
Inv 3524690456 Total 54.01
Inv 3525031194
Line Item Date Line Item Description
12/07/2022 CMO Office Supplies 262.47
Inv 3525031194 Total 262.47
Inv 3525031196
Line Item Date Line Item Description
12/07/2022 calendar 9.91
Inv 3525031196 Total 9.91
Inv 3525031197
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 50
8 - 91
Check Number Check Date Amount
12/07/2022 file organizer, packing tape, bubble mailers, file pockets, bubb 87.32 Inv 3525031197 Total 87.32
Inv 3525031198
Line Item Date Line Item Description
12/07/2022 PD Office Supplies 346.61
Inv 3525031198 Total 346.61
Inv 3525099884
Line Item Date Line Item Description
12/08/2022 notebooks 16.52
Inv 3525099884 Total 16.52
Inv 3525099885
Line Item Date Line Item Description
12/08/2022 Engineering Supplies 177.00
Inv 3525099885 Total 177.00
Inv 3525099886
Line Item Date Line Item Description
12/01/2022 Credit Memo -81.24
Inv 3525099886 Total -81.24
Inv 3525170575
Line Item Date Line Item Description
12/09/2022 paper 40.44
Inv 3525170575 Total 40.44
Inv 3525170576
Line Item Date Line Item Description
12/09/2022 Engineering Supplies 42.54
Inv 3525170576 Total 42.54
Inv 3525360777
Line Item Date Line Item Description
12/10/2022 laser labels 87.09
Inv 3525360777 Total 87.09
Inv 3525360778
Line Item Date Line Item Description
12/10/2022 Office Supplies for Community Development 19.83 Inv 3525360778 Total 19.83
AP-Check Detail (1/10/2023 - 5:59 PM) Page 51
8 - 92
Check Number Check Date Amount
Inv 3525360779
Line Item Date Line Item Description
12/08/2022 Dial-a-Ride supplies 153.98
Inv 3525360779 Total 153.98
Inv 3525511938
Line Item Date Line Item Description
12/19/2022 PD Office Supplies 708.51
Inv 3525511938 Total 708.51
Inv 3525615701
Line Item Date Line Item Description
12/15/2022 CMO Office Supplies 91.77
Inv 3525615701 Total 91.77
Inv 3525615703
Line Item Date Line Item Description
12/15/2022 PD Office Supplies 81.83
Inv 3525615703 Total 81.83
Inv 3525859207
Line Item Date Line Item Description
12/17/2022 markers, pens, batteries, tape 111.85
Inv 3525859207 Total 111.85
Inv 3525859208
Line Item Date Line Item Description
12/15/2022 PD Office Supplies 177.39
Inv 3525859208 Total 177.39
Inv 3525859209
Line Item Date Line Item Description
12/15/2022 PD Office Supplies 54.99
Inv 3525859209 Total 54.99
Inv 3525859210
Line Item Date Line Item Description
12/17/2022 PD Office Supplies 238.60
Inv 3525859210 Total 238.60
Inv 3526011895
Line Item Date Line Item Description
12/21/2022 PD Office Supplies 44.09
AP-Check Detail (1/10/2023 - 5:59 PM) Page 52
8 - 93
Check Number Check Date Amount
Inv 3526011895 Total 44.09
Inv 3526011896
Line Item Date Line Item Description
12/21/2022 PD Office Supplies 265.59
Inv 3526011896 Total 265.59
Inv 3526068815
Line Item Date Line Item Description
12/22/2022 PD Office Supplies 65.49
Inv 3526068815 Total 65.49
Inv 3526387537
Line Item Date Line Item Description
12/28/2022 PD Office Supplies 189.29
Inv 3526387537 Total 189.29
Inv 3626068814
Line Item Date Line Item Description
12/22/2022 PD Office Supplies 154.33
Inv 3626068814 Total 154.33
0 Total: 9,153.47
STA5219 - Staples Business Advantage Total: 9,153.47
SRYC5011 - Stericycle Inc.
315798 01/18/2023
Inv 3006289749
Line Item Date
01/01/2023 163.09
Line Item Description
Hazardous Medical Waste Disposal; 01/2023-03/2023
Inv 3006289749 Total 163.09
315798 Total: 163.09
SRYC5011 - Stericycle Inc. Total: 163.09
STE4845 - Stetson Engineers Inc
315799 01/18/2023
Inv 1543-15-2021
Line Item Date Line Item Description
08/03/2022 Preparation of Risk & Resilience Report and Emergency Response 5,578.88 AP-Check Detail (1/10/2023 - 5:59 PM) Page 53
8 - 94
Check Number Check Date Amount
Inv 1543-15-2021 Total 5,578.88
Inv 2740-08-011
Line Item Date Line Item Description
10/04/2022 Preparation of Risk & Resilience Report and Emergency Response 1,050.50 Inv 2740-08-011 Total 1,050.50
Inv 2740-08-012
Line Item Date Line Item Description
10/24/2022 Preparation of Risk & Resilience Report and Emergency Response 2,005.50 Inv 2740-08-012 Total 2,005.50
315799 Total: 8,634.88
STE4845 - Stetson Engineers Inc Total: 8,634.88
CANDSTVY - Steveley, Candace
315800 01/18/2023
Inv 127502
Line Item Date Line Item Description
12/19/2022 Cancelled reservation prior to deadline, no penalty. 561.00 Inv 127502 Total 561.00
315800 Total: 561.00
CANDSTVY - Steveley, Candace Total: 561.00
STSM1020 - Studio Spectrum
0 01/18/2023
Inv 192154
Line Item Date Line Item Description
06/01/2022 Video Production Services: May 2022 5,875.00 Inv 192154 Total 5,875.00
Inv 192194
Line Item Date Line Item Description
08/01/2022 Video Production Services: July 2022 7,265.00 Inv 192194 Total 7,265.00
Inv 192237
Line Item Date Line Item Description
10/01/2023 Video Production Services: September 2022 5,315.00 Inv 192237 Total 5,315.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 54
8 - 95
Check Number Check Date Amount
0 Total: 18,455.00
STSM1020 - Studio Spectrum Total: 18,455.00
SUVA8022 - Sunset Vans Inc.
315801 01/18/2023
Inv 23360
Line Item Date
12/13/2022 175.36
Line Item Description
Preventive maintenance on wheelchair ramp for # 80
Inv 23360 Total 175.36
315801 Total: 175.36
SUVA8022 - Sunset Vans Inc. Total: 175.36
SCRR4010 - Superior Court of California, County of LA
315802 01/18/2023
Inv Novermber 2022
Line Item Date Line Item Description
12/21/2022 Citations processed for the month of November 2022 5,011.00 Inv Novermber 2022 Total 5,011.00
315802 Total: 5,011.00
SCRR4010 - Superior Court of California, County of LA Total: 5,011.00 SWRCB900 - SWRCB
0 01/18/2023
Inv SW-0243225
Line Item Date Line Item Description
11/29/2022 NPDES and WDR Annual Fees 10,602.00
Inv SW-0243225 Total 10,602.00
Inv WD-0214031
Line Item Date Line Item Description
12/08/2022 NPDES and WDR Annual Fees 3,453.00
Inv WD-0214031 Total 3,453.00
0 Total: 14,055.00
SWRCB900 - SWRCB Total: 14,055.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 55
8 - 96
Check Number Check Date Amount
TACTSECR - Tactical Integrated Security
315803 01/18/2023
Inv 1088
Line Item Date Line Item Description
11/15/2022 CCTV camera emergency service 11/15/22 480.00 Inv 1088 Total 480.00
315803 Total: 480.00
TACTSECR - Tactical Integrated Security Total: 480.00
CSLTMINT - The Counseling Team International
315804 01/18/2023
Inv 84057
Line Item Date Line Item Description
12/12/2022 Counseling session for critical incident 1,800.00 Inv 84057 Total 1,800.00
315804 Total: 1,800.00
CSLTMINT - The Counseling Team International Total: 1,800.00 HAFR7000 - The Hartford
315805 01/18/2023
Inv 085039876848
Line Item Date Line Item Description
12/01/2022 Employee Life Insurance Benefit - Dec 965.25 Inv 085039876848 Total 965.25
315805 Total: 965.25
HAFR7000 - The Hartford Total: 965.25
TOM4455 - Tom's Men's Wear & Uniform's, Inc.
315806 01/18/2023
Inv 22348
Line Item Date Line Item Description
12/07/2022 Embroidered polo shirt for PA Sandoval 43.00 Inv 22348 Total 43.00
315806 Total: 43.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 56
8 - 97
Check Number Check Date Amount
TOM4455 - Tom's Men's Wear & Uniform's, Inc. Total: 43.00 TRA5998 - Transtech Engineers, Inc.
0 01/18/2023
Inv 20222251
Line Item Date Line Item Description
09/30/2022 Transtech Services: Staff Services (October 2022) 24,701.00 Inv 20222251 Total 24,701.00
Inv 20222252
Line Item Date Line Item Description
10/31/2021 Transtech Code Adoption Services: (October 2022) 2,156.00 Inv 20222252 Total 2,156.00
Inv 20222277
Line Item Date Line Item Description
10/31/2021 Transtech Plancheck Services: (October 2022) 46,463.93 Inv 20222277 Total 46,463.93
Inv 20222331
Line Item Date Line Item Description
09/30/2022 Transtech Staff Services: (November 2022) 21,474.00 Inv 20222331 Total 21,474.00
Inv 20222332
Line Item Date Line Item Description
11/30/2022 Transtech Code Adoption: (November 2022) 1,323.00 Inv 20222332 Total 1,323.00
0 Total: 96,117.93
TRA5998 - Transtech Engineers, Inc. Total: 96,117.93
ADTR5011 - Tregenza, Adam
315807 01/18/2023
Inv 11/11/2022
Line Item Date Line Item Description
11/11/2022 Training and tuition refund for Company Officer 2E training. 400.00 Inv 11/11/2022 Total 400.00
Inv 12/2/2022
Line Item Date Line Item Description
12/02/2022 Training and tuition refund for Company Officer 2C training. 400.00 AP-Check Detail (1/10/2023 - 5:59 PM) Page 57
8 - 98
Check Number Check Date Amount
Inv 12/2/2022 Total 400.00
315807 Total: 800.00
ADTR5011 - Tregenza, Adam Total: 800.00
ULIN8021 - Uline, Inc.
0 01/18/2023
Inv 157561400
Line Item Date Line Item Description
12/22/2022 Senior Center kitchen supplies 315.19
Inv 157561400 Total 315.19
0 Total: 315.19
ULIN8021 - Uline, Inc. Total: 315.19
UQMS8010 - Unique Management Svcs Inc.
0 01/18/2023
Inv 6107308
Line Item Date Line Item Description
12/01/2022 Library Agency Recovery Services: November 2022 209.70 Inv 6107308 Total 209.70
0 Total: 209.70
UQMS8010 - Unique Management Svcs Inc. Total: 209.70
URTL6711 - United Rentals
0 01/18/2023
Inv 210102024-001
Line Item Date Line Item Description
09/14/2022 Backwash tank rental and $235.42 *Credit Applied* 834.48 Inv 210102024-001 Total 834.48
0 Total: 834.48
URTL6711 - United Rentals Total: 834.48
VTIN4010 - Ven Tek International
315808 01/18/2023
AP-Check Detail (1/10/2023 - 5:59 PM) Page 58
8 - 99
Check Number Check Date Amount
Inv 135444
Line Item Date Line Item Description
12/01/2022 Police Department Lobby Parking Permit Machine Annual License 2,110.00 Inv 135444 Total 2,110.00
315808 Total: 2,110.00
VTIN4010 - Ven Tek International Total: 2,110.00
VMIS8011 - Venmill Industries
315809 01/18/2023
Inv 17039
Line Item Date Line Item Description
12/15/2022 2 VMI-2500 Combo kits 202.00
Inv 17039 Total 202.00
315809 Total: 202.00
VMIS8011 - Venmill Industries Total: 202.00
VABS8010 - Ventura Business Systems Inc.
315810 01/18/2023
Inv 14090
Line Item Date Line Item Description
12/10/2022 Renewal of EnvisionWare Suite & Maintenance 791.63 Inv 14090 Total 791.63
315810 Total: 791.63
VABS8010 - Ventura Business Systems Inc. Total: 791.63
VERW6711 - Verizon Wireless
315811 01/18/2023
Inv 9921311023
Line Item Date Line Item Description
11/23/2022 AN 571839627-00001 SERVICES THRU 10/24-11/23/2022 16.03 Inv 9921311023 Total 16.03
Inv 9921516438
Line Item Date Line Item Description
11/26/2022 AN 270619951-0004 (10/27/2022-11/26/2022)PD 11 lines Task Force 1,026.84 Inv 9921516438 Total 1,026.84
AP-Check Detail (1/10/2023 - 5:59 PM) Page 59
8 - 100
Check Number Check Date Amount
Inv 9921873379
Line Item Date Line Item Description
12/01/2022 AN 542443342-00001 (11/02-12/01/22) CD Direct Cell 51.21 Inv 9921873379 Total 51.21
Inv 9921891968
Line Item Date Line Item Description
12/01/2022 AN 642443919-00001 (11/02-12/01/22) Planning, Code, CM, FD 1,211.07 Inv 9921891968 Total 1,211.07
315811 Total: 2,305.15
VERW6711 - Verizon Wireless Total: 2,305.15
WEL7777 - Wells' Tapping Service Inc
0 01/18/2023
Inv 9485
Line Item Date Line Item Description
12/22/2022 Hot Tap-Pasadena-Fire Service 475.00
Inv 9485 Total 475.00
0 Total: 475.00
WEL7777 - Wells' Tapping Service Inc Total: 475.00
WES4152 - West Coast Arborists, Inc.
0 01/18/2023
Inv 191076
Line Item Date Line Item Description
09/30/2022 Street Maintenance Contract Services 9/16/2022-9/30/2022 3,630.00 Inv 191076 Total 3,630.00
Inv 191757
Line Item Date Line Item Description
10/15/2022 Arborist Services-10/1/2022-10/15/2022 510.00 Inv 191757 Total 510.00
Inv 191758
Line Item Date Line Item Description
10/15/2022 Emergency Backup Crew 2033 Maycrest Ave.- 10/1/2022-10/15/2022 1,240.00 Inv 191758 Total 1,240.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 60
8 - 101
Check Number Check Date Amount
Inv 192442
Line Item Date Line Item Description
10/26/2022 Street Tree Maintenance Annual Tree Planting & Removal 10,080.00 Inv 192442 Total 10,080.00
Inv 192443
Line Item Date Line Item Description
10/31/2022 Urban Forestry Services-Palm Pruning and Service 10/27-10/31/22 20,350.00 Inv 192443 Total 20,350.00
Inv 193712
Line Item Date Line Item Description
11/30/2022 Urban Forestry Services - Palm Pruning 11/16/2022-11/30/2022 255.00 Inv 193712 Total 255.00
0 Total: 36,065.00
WES4152 - West Coast Arborists, Inc. Total: 36,065.00
WLHD8020 - Westlake Hardware
0 01/18/2023
Inv 14303048
Line Item Date Line Item Description
12/20/2022 9V batteries for office 13.22
Inv 14303048 Total 13.22
Inv 14303083
Line Item Date Line Item Description
12/20/2022 Keys for Sgt. Abdalla 6.59
Inv 14303083 Total 6.59
Inv 14303093
Line Item Date Line Item Description
12/20/2022 Windshield wipers for detective units 42.96
Inv 14303093 Total 42.96
Inv 14303155
Line Item Date Line Item Description
12/20/2022 Copy of office keys 5.50
Inv 14303155 Total 5.50
Inv 14303187
Line Item Date Line Item Description
AP-Check Detail (1/10/2023 - 5:59 PM) Page 61
8 - 102
Check Number Check Date Amount
12/20/2022 Picture hanger replacement in front of dispatch office 3.52 Inv 14303187 Total 3.52
0 Total: 71.79
WLHD8020 - Westlake Hardware Total: 71.79
WHI6410 - Whittier Fertilizer Co.
315812 01/18/2023
Inv 393242
Line Item Date Line Item Description
11/07/2022 Dirt-Soil Mix for Arroyo Park(AYSO) backfilling gopher mounds 52.92 Inv 393242 Total 52.92
315812 Total: 52.92
WHI6410 - Whittier Fertilizer Co. Total: 52.92
WIL2010 - Willdan Engineering
315813 01/18/2023
Inv 417790
Line Item Date Line Item Description
10/19/2022 On-Call Construction Mgmt. - Fair Oaks Signal Project 2,895.50 Inv 417790 Total 2,895.50
Inv 417869
Line Item Date Line Item Description
11/15/2022 On-Call Construction Mgmt. - Fair Oaks Signal Project 3,252.50 Inv 417869 Total 3,252.50
315813 Total: 6,148.00
WIL2010 - Willdan Engineering Total: 6,148.00
PUFG8267 - Wong, Pauline
0 01/18/2023
Inv 9153
Line Item Date Line Item Description
12/22/2022 Contract Insturctor Payment Adult Line Dance 13.00 Inv 9153 Total 13.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 62
8 - 103
Check Number Check Date Amount
Inv 9156
Line Item Date Line Item Description
12/22/2022 Contract Insturctor Payment Adult Line Dance 13.00 Inv 9156 Total 13.00
Inv 9183
Line Item Date Line Item Description
12/22/2022 Contract Instructor Payment Senior Line Dance 44.00 Inv 9183 Total 44.00
Inv 9189
Line Item Date Line Item Description
12/22/2022 Contract Instructor Payment Senior Line Dance 168.00 Inv 9189 Total 168.00
Inv 9519
Line Item Date Line Item Description
12/22/2022 Contract Insturctor Payment Adult Line Dance 100.75 Inv 9519 Total 100.75
0 Total: 338.75
PUFG8267 - Wong, Pauline Total: 338.75
XRXF5010 - Xerox Financial Services
315814 01/18/2023
Inv 3595173
Line Item Date Line Item Description
11/10/2022 CONTRACT NO. 010-0061587-001 SVCS FOR 10/10-12/09/2022 3,537.11 Inv 3595173 Total 3,537.11
Inv 3619603
Line Item Date Line Item Description
11/16/2022 CONTRACT NO. 010-0061587-002 SVCS FOR 11/06-12/05/22 275.05 Inv 3619603 Total 275.05
Inv 3634311
Line Item Date Line Item Description
11/10/2022 CONTRACT NO. 010-0061587-003 SVCS FOR 10/18-11/17/2022 FIN DEPT 324.70 Inv 3634311 Total 324.70
315814 Total: 4,136.86
AP-Check Detail (1/10/2023 - 5:59 PM) Page 63
8 - 104
Check Number Check Date Amount
XRXF5010 - Xerox Financial Services Total: 4,136.86
YTI1023 - Y Tire Performance LLC
315815 01/18/2023
Inv 34448
Line Item Date Line Item Description
12/20/2022 Oil change & tire replacement unit #1703 361.50 Inv 34448 Total 361.50
Inv 34560
Line Item Date Line Item Description
01/03/2023 Tire replacement unit #198 266.45
Inv 34560 Total 266.45
315815 Total: 627.95
YTI1023 - Y Tire Performance LLC Total: 627.95
DVDHYNG - Young, David Henry
315816 01/18/2023
Inv 100
Line Item Date Line Item Description
12/21/2022 Senior Center Holiday & Thanksgiving Performance 300.00 Inv 100 Total 300.00
315816 Total: 300.00
DVDHYNG - Young, David Henry Total: 300.00
ZAVA4011 - Zavala, Jeanette
315817 01/18/2023
Inv 12/05-12/06/22
Line Item Date
12/21/2022 70.00
Line Item Description
Property and Evidence Management Training For P.A. Zavala AVALA Inv 12/05-12/06/22 Total 70.00
315817 Total: 70.00
ZAVA4011 - Zavala, Jeanette Total: 70.00
AP-Check Detail (1/10/2023 - 5:59 PM) Page 64
8 - 105
Check Number Check Date Amount
Total: 966,931.64
AP-Check Detail (1/10/2023 - 5:59 PM) Page 65
8 - 106
ATTACHMENT 4
Online Payments
8 - 107
Date Vendor Amount Description
12/15/2022 So Cal Edison $7,360.23 Online Payment for City Owned So Cal Edison Accounts.
12/22/2022 So Cal Edison $81,393.40
Online Payment for City Owned
So Cal Edison Accounts 11581 &
33859.
1/3/2023 Pitney Bowes $2,000.00
Online Payment for City's
Postage Meter Reserve Account
Ending 3033.

Total: $90,753.63
Online Payment Log
8 - 108
ATTACHMENT 5
Prepaid &Warrant Voids
8 - 109
Accounts Payable
ealvarez
Printed: 01/05/2023 - 11:18AM
User:

Void Check Proof List
Batch: 00003.01.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: WON1111 Daren Wong
Check No: 309582 Check Date: 01/15/2020

8.00 11.25.19 11/25/2019 Reimb. Training Class Ofcr. Wong 11.25.19 No 0 101-4010-4011-8210-000
Check Total: 8.00
Vendor Total: 8.00
Report Total: 8.00
AP-Void Check Proof List (1/5/2023 - 11:18 AM) Page 1
8 - 110
Accounts Payable
ealvarez
Printed: 01/05/2023 - 10:58AM
User:

Void Check Proof List
Batch: 00002.01.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CHDN5265 Christine Daniel
Check No: 313510 Check Date: 12/01/2021

10.00 117485 11/16/2021 Refund Cancelled Trip to Getty Villa due to COVID-19 No 0 101-0000-0000-5265-004
Check Total: 10.00
Vendor Total: 10.00
Report Total: 10.00
AP-Void Check Proof List (1/5/2023 - 10:58 AM) Page 1
8 - 111
Accounts Payable
ealvarez
Printed: 01/05/2023 - 10:33AM
User:

Void Check Proof List
Batch: 00001.01.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: SOU3232 South PasadenaTournament of Roses Association Check No: 314958 Check Date: 08/17/2022
500.00 Item # 15 08/01/2022 Discretionary funds for TOR float flowers. No 0 101-1010-1011-8021-000
1,000.00 Item # 11 07/12/2022 Discretionary Funds for Tournament of Roses Float: Item # 11 No 0 101-1010-1011-8021-000
Check Total: 1,500.00
Vendor Total: 1,500.00
Report Total: 1,500.00
AP-Void Check Proof List (1/5/2023 - 10:33 AM) Page 1
8 - 112
Accounts Payable
ealvarez
Printed: 01/05/2023 - 11:36AM
User:

Void Check Proof List
Batch: 00004.01.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: UPP7789 Upper San Gabriel Valley MWD
Check No: 315512 Check Date: 11/16/2022
3,050.00 2022Q4 10/15/2022 Water Capacity Charge 4th Quarter 2022 No 0 500-6010-6711-8231-000
872.20 2/09-22 10/15/2022 September 2022 MWD Water Purchase No 0 500-6010-6711-8231-000
Check Total: 3,922.20
Vendor Total: 3,922.20
Report Total: 3,922.20
AP-Void Check Proof List (1/5/2023 - 11:36 AM) Page 1
8 - 113

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INTENTIONALLY

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8 - 114
ATTACHMENT 6
Payroll Summary
8 - 115

THIS PAGE

INTENTIONALLY

LEFT BLANK
8 - 116
Payroll
Payroll Summary Report
Payroll Date: 12/23/2022 Regular
Checks $ 577.10
Direct Deposits $ 496,359.85
IRS Payments $ 103,031.01
EDD - State of CA $ 30,635.69
PERS Pension $ 118,452.69
Deferred Comp $ 20,312.98
PERS Health $ -
Subtotal: $ 769,369.32
Payroll Date: 1/6/2023 Regular
Checks $ 227.84
Direct Deposits $ 508,873.98
IRS Payments $ 116,647.98
EDD - State of CA $ 35,799.31
PERS Pension $ 141,485.08
Deferred Comp $ 22,255.22
PERS Health $ 192,944.53
Subtotal: $ 1,018,233.94
Payroll Date: 1/13/2023 Off-Cycle
Checks $ -
Direct Deposits $ 4,238.99
IRS Payments $ 283.56
EDD - State of CA $ 42.70
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 4,565.25
Grand Total: $ 1,792,168.51
8 - 117
DATE:

FROM:

City Council
Agenda Report
January 18, 2023
Armine Chaparyan, City Manager {tc,
ITEM NO.

PREPARED BY: Hsiulee Tran, Deputy Finance Director/Controller Albert Trinh, Finance Manager
SUBJECT: Monthly Investment Report for November 2022
Recommendation
--
It is recommended that the City Council receive and file the Monthly Investment Report for November 2022.

Background
As required by law, a monthly investment report, which includes water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and conform to the California Government Code, Section 53600 et. seq., and the City Investment Policy adopted by Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.

Analysis
The Monthly Investment Report provides a detailed report of the City's investments in various bonds and the Local Agency Investment Fund (LAIF). The report reflects that the City complies with the reporting requirements of California Government Code Section 53646, whereby the agency must describe the investments made, indicate monies under the management of contracted parties, discuss compliance with local investment policy, and discuss whether the agency can meet its expenditure requirements for the next six months. Investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Fiscal Impact
There is no fiscal impact associated with this recommendation.

Commission Review and Recommendation
Item not required to be reviewed by a commission.

Attachment: City Investment Report for November 2022
9 9 - 1

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INTENTIONALLY

LEFT BLANK
9 - 2
ATTACHMENT 1
City Investment Reports for November 2022
9 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
9 - 4

PERCENT CURRENT

INSTITUTION MATURITY CURRENT OF MARKET
NAME DATE YIELD PORTFOLIO COST VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 2.007% 24.35% 15,663,303.28 15,663,303.28 SUBTOTAL 24.35% $ 15,663,303.28 $ 15,663,303.28

ZIONS BANK
Corporate Bonds See Exhibit B-1 2.86% 21.39% 13,756,350.31 13,082,225.35 U.S. Treasury Bills See Exhibit B-1 3.58% 6.94% 4,463,662.00 4,487,207.00 US Treasury Notes & Bonds See Exhibit B-1 1.17% 45.66% 29,363,561.17 28,084,901.21 US Obligations Variable See Exhibit B-1 4.30% 1.66% 1,066,455.34 1,065,799.82 SUBTOTAL 75.65% $ 48,650,028.82 $ 46,720,133.38
TOTAL INVESTMENTS 100.00% 64,313,332.10 $ 62,383,436.66 $ BANK ACCOUNTS:

Bank of the West Accounts Balance: $ 3,682,388.73
Zions Bank Uninvested Cash Balance1
: $ 219,269.49
Zions Bank Unsettled Transactions1 -
BNY Mellon Uninvested Cash Balance2 $ 159,957.04
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 465 DAYS
Average weighted total yield to maturity of the portfolio 1.961% Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2023 Adopted Budget:
* Current market valuation is required for investments with maturities of more than twelve months.

November 30, 2022
Exhibit A
City of South Pasadena

INVESTMENT REPORT
1 The Zions Bank Uninvested Cash Balance and Unsetteled Transactions are separate from the investment portion. The sum of the three Zions Bank balance totals to the balance reflected on the provided statement. $ 20,427,107
$ 38,563,906
In compliance with the California Code Section 53646, as the City Treasurer of the City of South Pasadena, I hereby certify that the City can meet its expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
Zhen Tao, City Treasurer Date
9 - 5
Statement of Account
November 1, 2022 Through November 30, 2022
South Pasadena Custody
Account Number:
1414 Mission Street
South Pasadena, CA 91030
City of South Pasadena
Exhibit B-1
9 - 6
Cash Reconciliation
Income Principal
Receipts
Disbursements
Sales
Interest
Dividends
Other Receipts
Collective Fund Earnings
Transfers

0.00 469,000.00
93,171.53 0.00
1,264.62 0.00

0.00 0.00

0.00 0.00
Purchases
Fees
Other Disbursements
Transfers

0.00 -455,881.20

0.00 0.00

0.00 -27,323.07

0.00 0.00
Total Receipts 94,436.15 469,000.00
Total Disbursements 0.00 -483,204.27
Net Cash Management 0.00 -80,231.88
Opening Balance November 1, 2022 $ 753,409.34 $ -753,409.34 Closing Balance November 30, 2022 $ 847,845.49 $ -847,845.49 November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Cash Reconciliation (2 col) - SUMCTB1 Page 2
9 - 7
Portfolio
Portfolio Summary
Market Projected Current
% Value Income Yield
November 30, 2022
Cash & Equivalents 0.47% 219,269.49 7,296.80 3.33%
Fixed Income 99.53% 46,720,133.38 909,471.68 1.95%
Accrued Income
Total Portfolio
Total Market Value
100.00 % 46,939,402.87 916,768.48 1.95%
134,358.73
47,073,761.60
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Port Sum and Hold w Accruals - ACRHLD Page 3
9 - 8
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income Money Market Funds - Taxable
219,269.49 Fidelity Gov Port III FCGXX 219,269.49 1.00 219,269.49 7,296.80 3.33% 590.94 219,269.49 * * Sub Totals * * 219,269.49 219,269.49 7,296.80 3.33% 590.94 Corporate Bonds (30/360)
383,000 Bank of New York Mellon 2.950% 01/29/2023 384,493.77 99.70 381,838.89 11,298.50 2.96% 3,818.77 353,000 Amazon Com Inc 2.400% 02/22/2023 352,656.56 99.52 351,313.99 8,472.00 2.41% 2,319.15 470,000 General Dynamics Corp 3.375% 05/15/2023 476,093.05 99.33 466,845.10 15,862.50 3.40% 664.63 466,000 Burlington Northn Santa Fe 3.850% 09/01/2023 471,247.13 99.35 462,976.76 17,941.00 3.88% 4,460.19 237,000 Cisco Systems Inc 2.200% 09/20/2023 235,410.30 98.21 232,761.01 5,214.00 2.24% 1,019.50 373,000 Deere John Capital Corp 3.650% 10/12/2023 383,670.76 99.04 369,422.67 13,614.50 3.69% 1,825.41 374,000 State Street Corp 3.700% 11/20/2023 392,227.00 98.84 369,655.41 13,838.00 3.74% 386.54 469,000 Caterpillar Finl Svcs 3.750% 11/24/2023 488,541.36 98.93 463,961.07 17,587.50 3.79% 294.76 468,000 Truist Finl Corp 3.750% 12/06/2023 485,403.26 98.98 463,225.46 17,550.00 3.79% 8,529.89 237,000 3M Co 3.250% 02/14/2024 233,641.71 98.25 232,853.82 7,702.50 3.31% 2,280.63 467,000 Blackrock Inc 3.500% 03/18/2024 471,794.13 98.54 460,195.45 16,345.00 3.55% 3,287.26 235,000 MetLife Inc 3.600% 04/10/2024 242,189.29 98.28 230,966.00 8,460.00 3.66% 1,181.56 468,000 Comcast Corp New 3.700% 04/15/2024 486,999.46 98.54 461,177.02 17,316.00 3.75% 2,176.59 470,000 Ace Ina Hldgs Inc 3.350% 05/15/2024 455,881.20 98.03 460,726.80 15,745.00 3.42% 659.71 478,000 Texas Instruments Inc 2.625% 05/15/2024 484,080.02 97.27 464,930.68 12,547.50 2.70% 525.73 242,000 Paccar Financial Corp 2.150% 08/15/2024 245,945.38 95.55 231,226.32 5,203.00 2.25% 1,526.02 598,000 Unitedhealth Group Inc 2.375% 08/15/2024 612,447.46 96.24 575,521.83 14,202.50 2.47% 4,165.54 241,000 United Parcel Svcs Inc 2.200% 09/01/2024 242,165.57 95.95 231,240.71 5,302.00 2.29% 1,318.09 390,000 Coca Cola Co 1.750% 09/06/2024 395,146.14 95.86 373,857.39 6,825.00 1.83% 1,601.40 610,000 PNC Finl Svcs Group Inc 2.200% 11/01/2024 612,034.86 95.11 580,176.02 13,420.00 2.31% 1,087.09 483,000 Pepsico Inc 2.250% 03/19/2025 494,354.84 95.31 460,343.54 10,867.50 2.36% 2,155.29 487,000 Target Corp 2.250% 04/15/2025 494,519.29 95.02 462,751.19 10,957.50 2.37% 1,377.34 504,000 US Bancorp 1.450% 05/12/2025 498,297.09 92.75 467,474.12 7,308.00 1.56% 367.44 827,000 JPMorgan Chase & Co 3.900% 07/15/2025 873,558.57 98.43 814,019.40 32,253.00 3.96% 12,162.44 Port Sum and Hold w Accruals - ACRHLD Page 4
9 - 9
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income 585,000 Bank Of America Corp 3.875% 08/01/2025 624,331.14 98.50 576,213.11 22,668.75 3.93% 7,535.14 472,000 Home Depot Inc 3.350% 09/15/2025 499,974.23 97.07 458,176.58 15,812.00 3.45% 3,312.57 513,000 Bristol-Myers Squibb Co 0.750% 11/13/2025 473,796.54 90.06 462,000.29 3,847.50 0.83% 182.70 257,000 Prudential Finl Inc 1.500% 03/10/2026 249,874.41 90.43 232,406.88 3,855.00 1.66% 861.45 403,000 Procter & Gamble Co 1.000% 04/23/2026 394,061.18 89.73 361,620.69 4,030.00 1.11% 416.51 524,000 Schwab Charles Corp 1.150% 05/13/2026 503,714.96 88.94 466,052.65 6,026.00 1.29% 286.15 485,000 Intel Corp 2.600% 05/19/2026 497,799.65 94.08 456,294.50 12,610.00 2.76% 387.46 13,569,000 * * Sub Totals * * 13,756,350.31 13,082,225.35 374,681.75 2.86% 72,172.95 U.S. Treasury Bills
2,000,000 U S Treasury Bills 12/08/2022 1,985,002.00 99.93 1,998,602.00 63,775.39 3.19% 0.00 2,500,000 U S Treasury Bills 01/12/2023 2,478,660.00 99.54 2,488,605.00 96,732.08 3.89% 0.00 4,500,000 * * Sub Totals * * 4,463,662.00 4,487,207.00 160,507.47 3.58% 0.00 U.S. Treasury Notes & Bonds
2,246,000 U S Treasury Notes 1.750% 01/31/2023 2,251,056.92 99.59 2,236,791.40 39,305.00 1.76% 13,030.46 2,648,000 U S Treasury Notes 1.375% 06/30/2023 2,640,009.54 98.12 2,598,143.46 36,410.00 1.40% 15,137.85 1,471,000 U S Treasury Notes 0.250% 09/30/2023 1,446,948.50 96.32 1,416,871.61 3,677.50 0.26% 616.28 2,133,000 U S Treasury Notes 2.875% 11/30/2023 2,179,603.78 98.15 2,093,588.56 61,323.75 2.93% 0.00 2,036,000 U S Treasury Notes 2.125% 03/31/2024 2,034,316.55 96.73 1,969,512.38 43,265.00 2.20% 7,250.45 2,888,000 U S Treasury Notes 2.000% 04/30/2024 2,893,472.33 96.37 2,783,197.37 57,760.00 2.08% 4,786.74 2,753,000 U S Treasury Notes 0.625% 10/15/2024 2,688,117.38 93.22 2,566,313.56 17,206.25 0.67% 2,174.42 2,539,000 U S Treasury Notes 0.500% 03/31/2025 2,466,140.98 91.80 2,330,723.29 12,695.00 0.54% 2,127.46 2,320,000 U S Treasury Notes 0.250% 06/30/2025 2,213,630.56 90.57 2,101,321.44 5,800.00 0.28% 2,411.41 2,077,000 U S Treasury Notes 0.375% 11/30/2025 1,972,491.75 89.55 1,859,889.11 7,788.75 0.42% 0.00 2,215,000 U S Treasury Notes 0.375% 01/31/2026 2,109,604.43 89.06 1,972,734.38 8,306.25 0.42% 2,753.70 2,062,000 U S Treasury Notes 0.750% 03/31/2026 1,982,404.35 89.80 1,851,612.08 15,465.00 0.84% 2,591.66 2,598,000 U S Treasury Notes 0.750% 08/31/2026 2,485,764.10 88.69 2,304,202.57 19,485.00 0.85% 4,898.16 29,986,000 * * Sub Totals * * 29,363,561.17 28,084,901.21 328,487.50 1.17% 57,778.59 Port Sum and Hold w Accruals - ACRHLD Page 5
9 - 10
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Holdings
Shares / PV Asset Description Cost Price Market Est Ann Inc Yield Acc Income U.S. Obligations Variable
1,065,000 U S Treasury Notes Adj Rt 4.300% 10/31/2023 1,066,455.34 100.08 1,065,799.82 45,794.96 4.30% 3,816.25 1,065,000 * * Sub Totals * * 1,066,455.34 1,065,799.82 45,794.96 4.30% 3,816.25 * * Grand Totals * * 48,869,298.31 46,939,402.87 916,768.48 1.95% Cash Summary
49,339,269.49 134,358.73
-847,845.49
847,845.49

0.00 Principal Cash
Income Cash
Invested Income
Port Sum and Hold w Accruals - ACRHLD Page 6
9 - 11
Account Transactions
Date Description Income Principal Carrying Value
Starting Balances $ 753,409.34 $ -753,409.34 $ 49,075,939.81 Interest
11/01/2022 Interest 6,710.00
PNC Finl Svcs Group Inc 2.2000% 11/01/24
11/03/2022 Interest 6,741.88
Chubb INA Holdings Inc 2.8750% 11/03/22
11/07/2022 Purchase Accrued Interest -7,522.61
Ace Ina Hldgs Inc 3.3500% 05/15/24
11/14/2022 Interest 3,654.00
US Bancorp 1.4500% 05/12/25
11/14/2022 Interest 3,013.00
Schwab Charles Corp 1.1500% 05/13/26
11/14/2022 Interest 1,923.75
Bristol-Myers Squibb Co 0.7500% 11/13/25
11/15/2022 Interest 7,931.25
General Dynamics Corp 3.3750% 05/15/23
11/15/2022 Interest 7,872.50
Ace Ina Hldgs Inc 3.3500% 05/15/24
11/15/2022 Interest 6,273.75
Texas Instruments Inc 2.6250% 05/15/24
11/21/2022 Interest 6,305.00
Intel Corp 2.6000% 05/19/26
11/21/2022 Interest 6,919.00
State Street Corp 3.7000% 11/20/23
11/25/2022 Interest 8,793.75
Caterpillar Finl Svcs 3.7500% 11/24/23
11/30/2022 Interest 30,661.88
U S Treasury Notes 2.8750% 11/30/23
11/30/2022 Interest 3,894.38
U S Treasury Notes 0.3750% 11/30/25
Sub Total 93,171.53 0.00 0.00
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Transactions (3 col) - TRNTNT8 Page 7
9 - 12
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Dividends
11/01/2022 Dividend 1,264.62
Fidelity Gov Port III FCGXX
Interest From 10/01/2022 To 10/31/2022
Sub Total 1,264.62 0.00 0.00
Buys
11/07/2022 Buy -455,881.20 455,881.20
Ace Ina Hldgs Inc 3.3500% 05/15/24
470000 Par Val @ $96.996
Sub Total 0.00 -455,881.20 455,881.20
Sells
11/03/2022 Maturity 469,000.00 -473,209.72
Chubb INA Holdings Inc 2.8750% 11/03/22
469000 PV @ $ 100.00
Cost Basis Removed $473,209.72
Short Term Gain/Loss : $-4,209.72
Sub Total 0.00 469,000.00 -473,209.72
Disbursements
11/07/2022 Cash Disbursement -23,484.00
Miscellaneous Disbursement
Paid To : Legg Mason Private Portfolio Group, LLC
Invoice dtd 11-03-22 Management Fee 2022-Q4-CITY0041 per Sec. 9 of the custody agreement 11/10/2022 Cash Disbursement -3,839.07
Miscellaneous Disbursement
Paid To : Morgan Stanley & Co. LLC
Per Sec. 9 of the Custody Agreement Inv#10823022311 dtd 11-07-22 Acct#255-138705 Inv#0108230 Sub Total 0.00 -27,323.07 0.00
Transactions (3 col) - TRNTNT8 Page 8
9 - 13
November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Account Transactions
Date Description Income Principal Carrying Value
Cash Management
11/01/2022 Sweep - Buy -7,974.62 7,974.62
Fidelity Gov Port III FCGXX
7974.62 Par Val @ $1.00
11/03/2022 Sweep - Buy -475,741.88 475,741.88
Fidelity Gov Port III FCGXX
475741.88 Par Val @ $1.00
11/07/2022 Sweep - Sell 486,887.81 -486,887.81
Fidelity Gov Port III FCGXX
Sold 486887.81 Par Val @ $1.00
11/10/2022 Sweep - Sell 3,839.07 -3,839.07
Fidelity Gov Port III FCGXX
Sold 3839.07 Par Val @ $1.00
11/14/2022 Sweep - Buy -8,590.75 8,590.75
Fidelity Gov Port III FCGXX
8590.75 Par Val @ $1.00
11/15/2022 Sweep - Buy -22,077.50 22,077.50
Fidelity Gov Port III FCGXX
22077.5 Par Val @ $1.00
11/21/2022 Sweep - Buy -13,224.00 13,224.00
Fidelity Gov Port III FCGXX
13224 Par Val @ $1.00
11/25/2022 Sweep - Buy -8,793.75 8,793.75
Fidelity Gov Port III FCGXX
8793.75 Par Val @ $1.00
11/30/2022 Sweep - Buy -34,556.26 34,556.26
Fidelity Gov Port III FCGXX
34556.26 Par Val @ $1.00
Sub Total 0.00 -80,231.88 80,231.88
Ending Balances $ 847,845.49 $ -847,845.49 $ 49,138,843.17 Transactions (3 col) - TRNTNT8 Page 9
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Corporate Trust Services provided by Zions Bancorporation, N.A.

Statement Disclosures & Other Important Information
Please review your statement promptly and report any discrepancies immediately to your account administrator listed on the first page.

Market value information (including accrued income) furnished herein has been obtained from sources that Zions Bancorporation, N.A. believes to be reliable. Zions Bancorporation, N.A. makes no representation, warranty or guarantee, express or implied, that any quoted value necessarily reflects the proceeds that may be received on the sale of a security or asset. Securities and asset prices may vary from actual liquidation value and should only be used as general guide to portfolio value. Prices are received from various pricing services. However, pricing services are sometimes unable to provide timely information. Where pricing sources are not readily available, particularly on certain debt securities, estimated prices may be generated by a matrix system taking various factors into consideration.

Securities, including mutual funds, are not bank deposits and are not FDIC insured, nor are they obligations of or guaranteed by Zions Bancorporation, N.A., its affiliates or of any federal or state government or government sponsored agency. Securities, including mutual funds, involve investment risks, including the possible loss of the principal amount invested.

November 01, 2022 through November 30, 2022
Account Name : South Pasadena Custody Account No :

Statement Letter Page 10
9 - 15
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 358.04 0.010% 358.04 0.010% 12 Morgan Stanley Treasury Portfolio 159,599.00 0.250% 158,291.81 0.250% 1 Subtotal Cash & Cash Equivalents 0.52% 159,957.04 0.249% 158,649.85 0.249% 1Total Project Fund 159,957.04 0.249% 158,649.85 0.249% 1 Funds and Investments
Exhibit B-2
November 30, 2022
Held by Contracted (Third) Parties
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MONTH FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 JULY 17,332,153 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 AUGUST 17,330,985 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 SEPTEMBER 16,331,557 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 62,025,768 OCTOBER 13,841,158 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 62,066,381 NOVEMBER 13,836,635 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 62,383,437 DECEMBER 16,837,192 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 JANUARY 18,846,359 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 FEBRUARY 18,845,663 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 MARCH 13,145,894 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 APRIL 13,153,853 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 MAY 23,452,878 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 JUNE 22,452,628 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 November 30, 2022
Exhibit C
Investment Report
Summary of Invested Funds -- Last Day of the Month
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City Council
Agenda Report
DATE: January 18, 2023
FROM: Armine Chaparyan, City Manager �
ITEM NO. 10
PREPARED BY: Hsiulee Tran, Deputy Finance Director/Controller Domenica K. Megerdichian, Deputy City Manager
--
SUBJECT: Authorize Amendments to Professional Services Agreement with MV Cheng and Associates, Inc., for Temporary Staffing Services in a Total Not-to-Exceed Amount of $199,400, for a New Total Not-to-Exceed Amount of $344,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute a contract amendment for Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services in a total amount not-to-exceed $199,400, for a new total not-to-exceed amount of $344,000.

Background
MV Cheng & Associates, Inc. has provided temporary staffing for the Finance Department since July 2022 and staff has been instrumental in helping with Bank Reconciliations and general ledgers. The temporary staffing need in Finance is ongoing, and has been instrumental in the Department becoming current with monthly reconciliations, audit work, and mid-year Budget preparation. The continued employment of existing temporary staffing would enable the Department to:
• Wrap up the Annual Comprehensive Financial Report (ACFR) • Continue verifying Capital Assets
• Assisting with the development of the Mid-year Budget Report and Annual Budget preparation
• Completing general accounting work
• Payroll improvements
On October 19, 2022, City Council approved of a Professional Services Agreement with MV Cheng and Associates, Inc. For temporary staffing in an amount not-to-exceed $120,000 for the placement of an Interim Finance Director. The Interim Finance Director position was filled, and the work of the Interim was fruitful and made strides in their short time, but they have decided to step down from the role for personal reasons. In working with Ms. Cheng and in strategizing next steps for the Finance Department, the City Manager proposes the following:
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Amendments to MV Cheng & Associates Contract for Temporary Staffing January 18, 2023

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• Continuing the existing temporary staffing in Finance and their momentum and ongoing work and capacity building
• Hiring of a full-time Interim Finance Director, John Downs, who brings 27 years of municipal experience ranging from Finance Director, Director of Finance and Administration, Deputy Controller, Accounting Manager, Senior Accountant, Business Systems Analyst, Senior Auditor, and Consultant for various agencies. • Hiring of a part-time Special Projects Senior Analyst, Ken McDonald, who brings 28 years of municipal experience ranging from Finance Director, City Manager, District Accountant, Town Manager, City Administrator and Accountant II in various agencies.

Additionally, the City Manager’s Team is working to bring in a high-level Finance advisor under the City Manager’s authority to assist with high-level consulting, strategizing and planning for the Department. The City Manager plans to embark on a permanent Finance Director recruitment in the next few months, after the completion and adoption of the Annual Budget.

Analysis
The initial MV Cheng & Associates contract for Financial Consulting Services had a duration from July 12, 2022 through October 12, 2022 for a maximum amount of $25,000. To date, $14,681.25 has been expensed from the contract, leaving $10,318.75 available to cover additional months of November and December. Staff was aware of the end of contract in October, and worked with the City Council’s agenda forecast, as well as the City Manager’s Office in identifying additional temporary staffing needs, included in this staff report and funding request. Section 4 of the original agreement states an extension shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

Staff has prepared contract amendments that are attached to this staff report.

Attachment 1 is an amendment to the funding request to MV Cheng and Associates for all Financial Consulting Services, which takes into account a $25,000 agreement previously approved by the City Manager and funds remaining therein, a $120,000 agreement to place an interim finance director, and the funds remaining therein, as well as the cost of hiring a high-level Senior Analyst, Ken McDonald, to focus on Special Projects. Mr. McDonald brings 28 years of municipal experience ranging from Finance Director, City Manager, District Accountant, Town Manager, City Administrator, and Accountant II.

Attachment 3 is an amendment to the Professional Services Agreement approved by City Council on October 19, 2022, and names John Downs as the Interim Finance Director. Mr. Downs brings 27 years of municipal experience ranging from Finance Director, Director of Finance & Administration, Deputy Controller, Accounting Manager, Senior Accountant, Business Systems Analyst, Senior Auditor, and Consultant. 10 - 2
Amendments to MV Cheng & Associates Contract for Temporary Staffing January 18, 2023

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Staff recommends the approval of the revised terms and funding request through August 31, 2023, for continued and expanded temporary staffing services to tackle the priority areas listed above, as well as the hiring of a high-level Special Projects Senior Analyst, and an Interim Finance Director.

Procurement Process
For professional services agreements, the purchasing and procurement policy requires that when three bids are not obtained, a justification of the selection be provided. MV Cheng & Associates is currently providing Financial Staffing Services for the Finance Department, and the firm brings Finance industry professionals to our agency in temporary staffing capacities to meet goals and expectations, and provide capacity to the Finance Department. Maintaining concurrent temporary staffing with MV Cheng & Associates enables the Finance Department to efficiently prioritize and complete projects.

Fiscal Impact
The Finance Director position is budgeted through the General Fund, Sewer Fund and Water Fund, and there is currently an accumulated cost savings from the vacant permanent Finance Director position, whose salary schedule range (unburdened) is $11,086 - $14,857 per month. Should a full time permanent Finance Director be hired during this time frame. There may be a cost savings realized from this agreement. .

Attachments:
1) Proposed Contract Amendment with MV Cheng & Associates 2) Original Contract with MV Cheng & Associates July 12, 2022 to October 12, 2022 3) Proposed Contract Amendment with MV Cheng & Associates 4) Original Professional Services Agreement with MV Cheng & Associates, Approved by City Council on October 19, 2022
5) MV Cheng Proposal- January 4, 2023
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ATTACHMENT 1
Proposed Contract Amendment for MV Cheng &
Associates, Inc.
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AMENDMENT TO

PROFESSIONAL SERVICES

AGREEMENT FOR CONSULTANT SERVICES
THIS AMENDMENT (“Amendment”) is made on this 18th day of January 2023, by and between the CITY OF SOUTH PASADENA (“CITY”) and MV Cheng & Associates, Inc. (“CONSULTANT”).

RECITALS
WHEREAS, on July 12, 2022, the City entered an agreement with the Consultant MV Cheng & Associates, Inc., to provide Financial Consulting Services to the City of South Pasadena (City) for total maximum amount of $25,000; and WHEREAS, the Payment for Services in the Agreement shall not exceed the Maximum Amount of the Agreement or Contract Termination Date, unless the City has given specific advance approval in writing; and
WHEREAS, the costs for Financial Consulting Services shall be amended to add an additional $199,400, for a total not-to-exceed amount of $344,000; and WHEREAS, it is recommended that the termination date be revised to August 31, 2023.

NOW, THEREFORE, THE CITY AND THE CONTRACTOR AGREE AS FOLLOWS:

1. That Section 3.4 “Maximum Amount” of the Agreement is amended to read as follows: the highest total compensation and costs payable to the Consultant by the City under this Agreement; The Maximum Amount under this Agreement is three hundred and fourty-four thousand dollars ($344,000).

2. That Section 3.6 “Termination Date” is amended to August 31, 2023.

3. That Exhibit ‘A’ – Approved Fee Schedule – be revised to reflect consultants shall be compensated at rates of $75 and $120 respectively, per hour.

4. That all other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. 10 - 7

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“City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
MV Cheng & Associates, Inc.

By:______________________________
Signature
Printed:___________________________
Title:_____________________________
Date:______________________
Attest:

By:__________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________

Approved as to form:

By:___________________________
Andrew L. Jared, City Attorney

Date:________________________
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ATTACHMENT 2
Original Contract for Financial Consulting Services with MV Cheng & Associates
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSUIJANT SERVICES
City of South Pasadena, California

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena. a California municipal corporation (“City”), and MV Cheng & Associates lncj”Consultant”)
102 W 24 Street
Upland, CA 91784

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Assistance with bank reconciliation and general ledger assignments.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals andemployees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in thisAgreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with therendering of services under this Agreement under Government Code Section 1090. the Political Reform Act (Government Code Section 81000 c/ seq.), or other applicable law, (2) prevent Consultant from performing the terms ofthis Agreement, or (3) presenta significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Consultant to assist with bank reconciliation and other general ledger duties as assigned.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Misty Cheng. President and CEO. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall beperformed at the request of the Agreement Administrator. The AgreementAdministrator will establish the timetable for completion of services and any interim Professional Services Agreement — Consultant Services
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milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule: Consultanfs compensation rates are set forth in the fee schedule attached hereto as Exhibit A and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modifiedin writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is (Twenty-Five Thousand Dollars ($25,000.00).

3.5. “Commencement Date”: July 12, 2022

3.6. “Termination Date”: October 12. 2022

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Senices. Consultant shall perform the following duties for the Finance Department:

Assistance with monthly rank reconciliation and other general ledger duties as assigned.

5.2. Coordination with City. In performing services tinder this Agreement. Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall noti1 the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eight)’percent (80%) of the Maximum Amount. Consultant shall concurrently inform theAgreement Administrator, in writing, of Consultant’s estimate of total expendituresrequired to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount. 5,4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

Professional Services Agreement — Consultant Services

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5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federallaws, rules, and regulations in any manner affecting the performance ofthis Agreement, including all Cal/OSHA requirements, the conflict of interest provisions ofGovernment Code § 1090 and the Political Reform Act (Government Code § 81000 etseqj.

5.6. Avoid Conflicts. During the tent of this Agreement. Consultant shall not perform any work for another person or entity for whom Consultant was not working at theCommencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. MV Cheng & Associates Inc. shall be Consultant’s project administrator and shall have directresponsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior writtenconsent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel. City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses,encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

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business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7. if the amount of public finds expended tinder thisAgreement exceeds ten thousand dollars, all such documents and this Agreement shallbe subject to the examination and audit of the State Auditor, at the request of City oras part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein. Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must beapproved by the Agreement Administrator in writing as an amendment to thisAgreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment. compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement. and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall be in the amount of $75 per hour not exceed the total Maximum Amount of S25.000.OO for this specific endeavor. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by- the Agreement Administrator, for services performed pursuant to thisAgreement. Each invoice shall identify the Maximum Amount, the services renderedduring the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name andclassification/position with the firm, the corresponding hourly rate, the hours worked,a description of each labor charge, and the total amount due for labor charges.

Professional Services Agreement — Consultant Services

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7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating. withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that theservices are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the tight towithhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware ofthe requirements of California Labor Code Section 1720, et seq., and 1770, et seq.. as well as California Code of Regulations, Title 8, Section 16000, et seq.. (“Prevailing Wage Laws”). which require the payment of prevailing wage rates and the performance of other requirements on certain “public works’ and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tiselected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

Professional Services Agreement — Consultant Services
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10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither Citynor any of its agents shall have control over the conduct of Consultant or any ofConsultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are. in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to anybenefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public EmployeesRetirement System (“CaIPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: socialsecurity taxes, income tax withholding. unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CaIPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CaIPERS tobe eligible for enrollment in CaIPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CaIPERS benefits on behalf of Consultant or its employees. agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

10.5. Hiring of Consultant’s associates and/or subcontractors City agrees that each of Consultant’s associates and/or sub-contractors will only be able to obtain a direct contract or professional services agreement with the City. only afterthe expiration of the contract or professional services agreement with Consultant ANDonly after 2 years from the expiration date of the contract or professional services agreement with Consultant. City agrees to hire one of Consultan(s associates and/orsub-contractors as a full time, permanent, fully benefited employee of the City, only after City has performed a recruitment AND the associate and/or sub-contractor has billed 960 hours to the City. City agrees to hire one of Consultan(s associates and/or sub-contractors as a pan time, non-benefited employee on the City’s payroll only after the associate and/or sub-contractor has billed 960 hours to the City and the Cily pays a fee of 5% % of the associate and/or sub contractor’s annualized wages based on thehourly rate charged, to Consultant. If City employs Consultant’s associates and/or sub contractors through another temporary service or staffing agency, City agrees to pay a Professional Services Agreement — Consultant Services

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fee of 10% of the associate and/or sub contractor’s annualized wages based on the hourly rate charged, to Consultant,

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section II. Consultant” shall include Consultant, its officers, employees, servants. agents. or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents. employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law. Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses. costs or expenses for any personal injury or property damage arising out of or inconnection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with anyprovision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, and consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indentnify City for such loss or damage as is caused by the sole activenegligence or willful misconduct of the City.

11.4 Attorney’s Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.Consultant expressly waives its statutory immunity under such statutes or laws as toCity.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance ofthis Agreement on Consultant’s behalf.

11.8 insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

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12. LNSURANCE
City will not be requiring insurance as Consultant will primarily be working frompersonal site/offsite and assisting with electronic schedules over a short duration.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consuitanis performance in connection with this Agreement.

Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemedreceived on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City If to Consultant
Ken Louie/lnt. Deputy City Manager MV Cheng & Associates City of South Pasadena 102 W 24” Street
1414 Mission Street Upland, CA 91784
South Pasadena, CA 91030
Telephone: (626) 403-7250Facsimile: (626) 403-7241

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records). paragraph

10.4 (Indemnification of CaIPERS Determination). Section 11 (Indemnity), paragraph12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement. subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

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16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data. documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultantfor the fiJI performance ofthe services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination,

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancybetween the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof. and in any paragraph thereof, are descriptive only and for convenience inreference to this Agreement. Should there be any conf]ict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall he substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

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17.5. Severabilit. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent. be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to. cure such invalidity or unenforceability. and shall be enforceable in its amended form. In such event, the remainder of this Agreement. or the application of such term or provision to persons or circumstances other than those as to which it is held invalid orunenforceable, shall not be affected, and each term and provision of this Agreementshall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person. other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further. Consultant warrants that it has not paid nor has it agreed to pay any company or person. other than a bona fide employee working solely for Consultant, any fee, commission, percentage. brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part. without City’s prior written consent. and any attempt to do so shall be void and of no effect. City shall not beobligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5 .No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

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18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, orrelated medical condition), creed, national origin, color, disability as defined by law. disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination: rates of pay or other forms of compensation: or interms, conditions or privileges of employment, and selection for training. Consultantagrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall he deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City orConsultant of any breach of any provision, covenant, or condition of this Agreementshall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative andshall be in addition to every other right, power, or remedy provided for herein or nowor hereafter existing at law, in equity, by statute, or otherwise. The exercise, thecommencement of the exercise, or the forbearance from the exercise by any party of any one or more ofsuch rights, powers or remedies shall not preclude the simultaneousor later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

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T( ) EFFIX’TL r’IF ‘[illS ;(,REEM ENT, the parties have caused their dtil’ aiithori cii repi’eserital I ‘ es to execute tIl s :\greenieiit on die dates set llwth heIos (‘it’ ofStiuth ‘iia ena \I\’ (henu & Associates Inc. - - — I>Si___ - l’rinted:Arminë (‘hapar an Printed: M[S ry V. cgw &— I tie: (ii> Manager I ide: jPn PENT C— C_ - Date: //z/it- late: rffr t At (Cs I:

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PriiI’esson’aI Services Agrccnicnt Consultant 5cn ices
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EXHIBIT “A”

APPROVED FEE SCHEDULE
Consultant shall be compensated at a rate of $75 per hour with a total contract not to exceed $25,000.00 (twenty-five thousand dollars even).

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ATTACHMENT 3
Proposed Contract Amendment to MV Cheng &
Associates for Interim Finance Director
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AMENDMENT TO

PROFESSIONAL SERVICES

RECITALS
WHEREAS, on October 19, 2022, the City entered an agreement with the Consultant MV Cheng & Associates, Inc., to provide Professional Services from a Consultant: Interim Finance Director, to the City of South Pasadena (City) for total maximum amount of $115,200; and
WHEREAS, the Interim Finance Director position was filled, but the Consultant has stepped down from the role, and the City Manager has worked with MV Cheng & Associates in interviewing and hiring a new Interim Finance Direcvtor; and WHEREAS, the City also contracts with MV Cheng & Associates on other temporary staffing positions in the Finance Department, and with these changes, the contract with MV Cheng & Associates is for a total not-to-exceed amount of $344,000; and
WHEREAS, the Payment for Services in the Agreement shall not exceed the Maximum Amount of the Agreement or Contract Termination Date, unless the City has given specific advance approval in writing; and
WHEREAS, it is recommended that the termination date be revised to August 31, 2023.

NOW, THEREFORE, THE CITY AND THE CONTRACTOR AGREE AS FOLLOWS:

1. That Section 3.4 “Maximum Amount” is amended to read One-hundred and forty thousand dollars ($140,000).

2. That Section 3.6 “Termination Date” is amended to read “August 31, 2023”.

3. That Exhibit ‘A’ – Approved Fee Schedule – be revised to reflect Interim Finance Director shall be compensated at a rate of $125 per hour. 10 - 27

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4. That all other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. “City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
MV Cheng & Associates, Inc.

By:______________________________
Signature
Printed:___________________________
Title:_____________________________
Date:______________________
Attest:

By:__________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________

Approved as to form:

By:___________________________
Andrew L. Jared, City Attorney

Date:________________________
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ATTACHMENT 4
Original Contract Amendment to MV Cheng & Associates
for Interim Finance Director
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ATTACHMENT 5
Proposal from MV Cheng & Associates
January 4, 2023
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January 4, 2023
City of South Pasadena
1414 Mission St.

South Pasadena, CA 91030
Dear Ms. Chaparyan:

Please accept this letter as MV Cheng & Associates Inc.’s proposal to your request for an interim Finance Director consultant for the City of South Pasadena.

My firm, MV Cheng & Associates Inc., operates as an incorporated business within the State of California, with my associates being sub-contractors of the firm. Having over 25 years of experience in municipal auditing, accounting, and finance in several cities, large and small, has allowed me to be able to lend my expertise as a finance director to cities in need of financial help. I have served as Director of Finance and Director of Finance and Administrative Services for several cities. Most recently, I served as the Interim Deputy Director of Administrative Services for the City of South Gate. In addition to the cities I serve personally, my subcontractors have worked in several cities on short and long term assignments ranging from Account Clerk, Accountant, Senior Accountant, and Accounting Manager as well as serving on a long term basis as contract staff. MV Cheng has expanded into assisting cities with human resources, risk management and IT as well. Myself, as well as all of my sub-contractors are former employees of municipal government agencies. We bring a wealth of knowledge and expertise to our city clients, with a level of professionalism and understanding of the culture of the political and city office environments.

With respect to the position requested, I will be presenting three candidates. Below is a brief synopsis and rates for each. Please refer to the resumes attached for more details. • $125 per hour-John Downs-27 years of municipal experience ranging from Finance Director, Director of Finance & Administration, Deputy Controller, Accounting Manager, Senior Accountant, Business Systems Analyst, Senior Auditor, Consultant. 10 - 47
• $120 Remote, $135 On-Site per hour-Ken McDonald-28 years of municipal experience ranging from Finance Director, City Manager, District Accountant, Town Manager, City Administrator, Accountant II.
• $125 per hour-Charles Smith- 33 years of municipal experience with positions consisting of Senior Accountant, Accounting Supervisor, Utility Services Supervisor, Finance Director.

MV Cheng & Associates Inc., is a unique firm in that it employs predominantly only former city/special district employees to work as sub-contractors in various cities on either a temporary/interim basis to long term contract staff. We bring a wealth of municipal knowledge and expertise in financial accounting that only city employees possess, yet we are consultants that can fill a void or bring change and improvement to a city’s finance department. Some of the sub-contractors are retired, some are in between full time positions. The goal of MV Cheng & Associates Inc. is not to make a huge profit, but to help cities with their needs in the finance department at competitive rates. Thus, MV Cheng & Associates Inc. are Municipal Value Consultants!
Thank you for taking the time to consider my proposal for accounting assistance for your City.

Should you have any further questions, please do not hesitate to contact me at (925) 963-9996 or email me at: [email protected]
Sincerely,
Misty V. Cheng
President & CEO
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City Council
Agenda Report
DATE: January 18, 2023
FROM: Armine Chaparyan, City Manager �
ITEM NO. 11
PREPARED BY: Domenica K. Megerdichian, Deputy City Manager --
SUBJECT: Approve Fund Allocation and Appropriate of Funds and Award of Contract to Raftelis for the South Pasadena Police
Department Organizational Assessment, in an Amount Not-toExceed $99,500 Recommendation
It is recommended that the City Council:
1) Allocate and appropriate $99,500 from the General Fund Account 101-0000-0000- 3200-000 to the Police Department Contract Services Account Number 101-4010- 4011-8180-000; and
2) Approve an award of contract to Raftelis (Raftelis Financial Consultants, Inc.) for the organizational assessment of the Police Department in an amount not-toexceed $99,500.

Background
The City of South Pasadena has embarked on agency-wide department organizational assessments in a strategic effort in analyzing the current state of each department and learning of recommendations to improve upon the operations and incorporate industry best practices. The assessments are poised to identify specific and actionable priority management, resource, staffing and service to the community improvements. The City Manager's Office is working directly with each department to plan for and complete assessments across the board: the Public Works Department assessment was completed in Fall 2021; the Finance Department, Community Services Department, and Management Services Department's Human Resources and Information Technology division assessments are underway. The South Pasadena Fire Department is working on creating their Request for Proposal (RFP) in the near future.

For all department organizational assessments, the City Manager with the City Council have provided staff the direction that the final reports provided to the City Manager and presented to City Council incorporate an assessment of staffing, resources, a review of policies and procedures, and general recommendations based on industry changes and best practices. The City Manager will work with each department in strategically planning for and implementing recommendations from the assessments along with the general oversight and operational management of the agency.
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Award of Contract for Police Department Organizational Assessment January 18, 2023

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The South Pasadena Police Department released a Request for Qualifications (RFQ) in December 2021 that yielded eight (8) responses; a Request for Proposals (RFP) was released in March 2022, and yielded three (3) responses. A community working group was formed to review and select the consultant to conduct the work; the group is representative of the Public Safety Commission, community members selected with the help of the Mayor’s input, and the City Manager’s Office. The working group includes Public Safety Commissioners Ed Donnelly and Bethesda Gee, community members William Kelly and Anne Bagasao, and Deputy City Manager Megerdichian. In reviewing the initial RFP and responses, the working group identified an opportunity to strengthen the RFP by establishing more of a community lens, incorporate more community input in the surveys and fact finding the consultant would be tasked with incorporating, as well as a more solid rating criteria by which the working group could review and determine the top consultant for the project.

The RFP identified the following areas of focus:
- To advise on an assessment of efficient Police Department services, delivery, and approaches from a lens of racial equity, and in consideration of community frameworks
- To facilitate the community engagement process with at least one forum-type community meeting and one discussion with the Public Safety Commission; to produce outreach materials including a survey developed by the consultant to be shared on the City’s blog, social media accounts and City Council and Public Safety Commission meetings
- To provide technical assistance regarding emerging best practices in the development of contemporary police services and responsibilities from legal and academic research, other comparable jurisdictions, and feedback from community-based social justice entities
- To address the following assessments areas per City Council direction for all Department assessments: staffing, operations, resources, workflows and output, policy review, diversity, equity and inclusion (DEI) lens and initiatives, and overall operations recommendations.

The working group revised the RFP and released it in September 2022, and it yielded five (5) responsive bids:

Consultant/Respondent Proposed Cost
Resource Development Associates (RDA) $202,196
Raftelis Financial Consultants (Raftelis) $99,500
Fitch & Associates $104,500
Matrix Consulting Group $79,000
Center for Public Safety Management,
LLC (CPSM) + Zencity for the Community
Engagement Work and Tool
$104,419 + $28,000 = $132,419
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Award of Contract for Police Department Organizational Assessment January 18, 2023

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Analysis
All bids received in response to the RFP were deemed complete and responsive by the Working Group. The RFP was reviewed and used as a guiding document in reviewing each proposal for completeness, quality of response, approaches explained by the applicant, examples or samples provided.

The City of South Pasadena follows best practices in awarding contracts via Requests for Proposal by awarding the agreements to the lowest responsive and responsible bidder. The Working Group reviewed all submittals individually, and in group settings virtually. In determining the top candidates, the working group utilized rating/scoring sheets to assist in determining the points each proposal earned in previously-discussed and adopted categories and weights. Each Working Group member completed their rating sheets individually, and the group discussed all outcomes; there were no outliers, and the group found consensus in their determinations. Upon completing the review of the proposals, the Group invited two applicants- RDA and Raftelis- to a top candidates virtual interview, which took place in late-December 2022. Upon completing the interviews, the Group unanimously decided to recommend award of contract to Raftelis.

The RFP identifies a phased timeline and deliverables for the consultant to follow; assuming the award of contract tonight, the timeline provides for approximately February through June 2023 to conduct and complete the assessment, with the completion of deliverables anticipated end of June 2023. The City Manager will work with the Mayor in forecasting and scheduling the final report and presentation before the City Council thereafter.

Fiscal Impact
Raftelis’ complete proposal to conduct and complete the SPPD Assessment in response to the working group’s RFP is costed at an amount not-to-exceed $99,500. The recommendation requests an allocation and appropriation of $99,500 from the General Fund Account 101-0000-0000-3200-000 to the Police Department Contract Services Account Number 101-4010-4011-8180-000 for this use.

Attachments:
1) South Pasadena Police Department Assessment RFP
2) Raftelis Proposal- Received October 31, 2022
3) Draft Agreement with Raftelis for Police Department Assessment RFP and Scope of Work as Exhibits to the Agreement
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ATTACHMENT 1
South Pasadena Police Department Assessment RFP
September 2022
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Request for
Proposals (RFP)
South Pasadena Police Department
Organizational Assessment
City of South Pasadena
Police Department
Brian Solinsky, Chief of Police
1422 Mission Street
South Pasadena, CA 91030
(626) 403-7273
Deadline for Submittal
October 31, 2022, at 4:00 p.m.

Responses shall be submitted in a sealed envelope(s) or packages(s). The name and address of the respondent must also be clearly printed on the outside of the envelope(s) or package(s), along with project name: "Project No. 2022-03PD South Pasadena Police Department Organizational Assessment RFP".
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INTRODUCTION
The City of South Pasadena (City) is seeking proposals for a qualified contractor to support the City Manager in the design, development, and execution of a plan of complete assessment to complete a public safety assessment of the Police Department to include: the organizational structure, workload, overall efficiency, information technology, and a policy review working with the City’s Public Safety Commission.

BACKGROUND
The City is a charming community, situated only six miles from downtown Los Angeles.

Called the City of Trees, the area is known for its stunning homes, unique small businesses, and top quality schools. South Pasadena’s diverse population of about 25,000 occupies a mere 3.44 square miles of flatlands and hillsides on the west side of the San Gabriel Valley.

More than 100 acres of parks and playgrounds blanket its landscape and more than 21,000 trees adorn its streets. The quiet, historic character of its attractive neighborhoods is a testament to the preservationist efforts of residents in protecting both its architectural and natural beauty.

The City enjoys a low crime rate and the benefits of a close-knit, participation-oriented community.

The Mission of the Police Department is to provide our community with the safest possible environment using interactive crime prevention methods, public education programs, and the equitable and professional application of the law. The Department's core values include integrity, quality of service, respect for people, and a strong work ethic.

GOALS AND OBJECTIVES
The primary purpose of the consultant is to provide the City with a plan of complete assessment and comprehensive analysis of a law enforcement review.

AREAS OF FOCUS
This section is intended to ensure potential respondents of this RFP understand the City’s desired outcome of hiring a consultant for an in-depth law enforcement review document. The successful candidate will provide evaluation, analysis, and information to support the City Manager in developing a recommended plan for consideration regarding the Police Department review process and consideration of next steps:
•To advise on an assessment of efficient Police Department services, delivery, and approaches from a lens of racial equity, and in consideration of community frameworks, advise regarding assessment of law enforcement services, delivery, and approaches. •To facilitate the community engagement process and collaborate with affected departments and labor representatives. The consultant can expect to facilitate at least one forum-type community meeting, and one discussion at a Public Safety Commission meeting. Outreach materials including, but not limited to, a survey developed by the consultant will be shared on the City's blog, social media accounts, and/or at City Council and Public Safety Commission meetings.
•To provide technical assistance to the City Manager regarding emerging best practices in the development of contemporary police services and responsibilities from legal and academic research, other comparable jurisdictions, and feedback from community-based social justice entities.
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SUBMITTAL REQUIREMENTS
Responses to the RFP must include the following:

Written Proposals – Must include two (2) physical copies and one (1) electronic copy on a flash drive of the below items:

Cover Letter – The letter must indicate why the candidate is interested in pursuing the Project; how the Project relates to other work the candidate has successfully performed; consultant philosophy as it pertains to public safety review and why the candidate should be selected to move forward to the next step in the selection process.

Statement of Qualifications – Provide a clear description of the consultant’s experience.

Describe experience with public safety agency projects relevant to the Areas of Focus in Exhibit A for this project. The listed experience should distinguish between the experience and projects of the firm, individuals, and team. May be combined with the Cover Letter, but please address all components of both.

References – Include a minimum of three (3) professional references.

Cost Proposal - Offeror/consultant shall submit a detailed cost proposal, submitting costs and estimated number of hours for each objective listed in Scope of Services and Department Operations. The consultant shall also include their hourly rates for any out of scope work requested. The City reserves the right to choose the order the objectives will be completed. If funds are not available to complete the entire project, the City reserves the right to request the work to be done in the following budget year.

Sample Proposal – Provide a final assessment report completed by consultant for another Police Department or law enforcement agency, or a sample report of a Police Department public safety assessment drafted by the consultant. The sample assessment should include review of the organizational structure, workload, overall efficiency, information technology, and policy review.
2 • To address the following assessment areas per City Council direction for all Department assessments:
• Staffing
• Operations
• Resources
• Workflows and output
• Policy review
• Diversity, Equity, and Inclusion lens and initiatives • Overall operations recommendations
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The entire proposal must be received no later than October 31, 2022 at 4:00 p.m.

Please send two physical copies and one electronic copy placed on a flash drive of all proposals in a sealed envelope(s) or package(s) clearly marked with the Project name “Project No. 2022-03PD South Pasadena Police Department Organizational Assessment RFP" to:

City Clerk
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030 626-402-7231
[email protected]
NOTE:

Respondents are expected to examine this RFP carefully, and understand the terms and conditions for providing the services listed herein and respond completely. The selected consultant will be required to enter into the attached 'Professional Services Agreement for Consultant Services'. Any questions concerning the agreement should be asked prior to submission of proposals. No changes to the agreement will be allowed after award of contract. This RFP does not obligate the City to pay any costs incurred by respondents in the preparation of the submittal. Furthermore, the RFP does not obligate the City to accept or contract for any expressed or implied services.

Attachment: Professional Services Agreement for Consultant Services 3 11 - 10
Key Deliverables, Timeline and Budget:
4 *Dates subject to change
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ESTIMATED TIMELINE FOR SELECTION

SCHEDULE FOR SUBMISSIONS, SELECTION, AWARD AND IMPLEMENTATION The distribution, receipt, and evaluation of proposals, as well as the selection of the consultant, will conform to the following schedule:
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena / [Company or Individual])

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and ______________________, a ____________________________ (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: [enter description of consultant’s services]

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. 3.2.
“Scope of Services”: Such professional services as are set forth in proposal attached hereto as Exhibit A and incorporated herein by this reference. “Agreement Administrator”: The Agreement Administrator for this project is Alison Wehrle, Management Analyst. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
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3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is ____________________ Dollars ($_______________).

3.5. 3.6.
“Commencement Date”: [date].
“Termination Date”: Upon completion of the work

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services.

City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant 7 11 - 14
shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. [Name of Project Manager] shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.

No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds 8 11 - 15
expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved markup as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.
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7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.
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10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City. 11 11 - 18

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: South Pasadena Police Department Organizational Assessment
 Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.
 City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.
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12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
 General Liability:
 General Aggregate: $4,000,000
 Products Comp/Op Aggregate $4,000,000
 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks. 13 11 - 20

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a ClaimsMade basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at 14 11 - 21
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: South Pasadena Police Department, South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductables and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
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Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to Consultant
[Name]
[Address]
[Address]
Telephone:

Facsimile: ( )
If to City
Alison Wehrle, Management Analyst
South Pasadena Police Department
1422 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7273
Facsimile: (626) 403-7271
With courtesy copy to:

Andrew L. Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
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16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 17 11 - 24

18. GENERAL PROVISIONS

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the 18 11 - 25
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
“Consultant”
[Name of Company or Individual]
By:________________________________
Signature
Printed:_____________________________
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Title:_______________________________
Date:______________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
City Clerk's Office Representative
Date:________________________
Approved as to form:

By:__________________________________
Andrew L. Jared, City Attorney
Date:________________________
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Exhibit A
“Scope of Services”
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22 Scope of Services
The Consultant shall provide a report to the City Manager that provides analysis and recommendations to optimize public safety response while identifying and quantifying improvements and enhancements and cost savings measures for the City. Each area of Department Operations listed below should be evaluated for:

1. Opportunities.

2. Risks.

3. Increased efficiency.

4. Improved effectiveness.

5. Comparison to national and regional standards and best practices.

Department Operations
After conducting analysis and outreach, Consultant shall objectively and independently develop recommendations to the City Manager in the form of a written report for the near-term (1–4 years) and long-term (5–10 years) operations of the Police Department based upon, but not limited to:

1. Community data.

2. Current conditions, delivery performance, demand, and distribution.

3. Call volumes.

4. Response times.

5. National and regional standards and best practices.

6. Future growth and demand forecasts.

7. Staffing.

8. Policy review and recommendations.

City Responsibilities: Department Meetings and Facility Inspections The City of South Pasadena will provide the consultant access to information and personnel as required during the comprehensive study to answer questions in a timely manner. The City of South Pasadena shall maintain all property rights of all material and deliverables produced from this review.

Schedule
The consultant should plan that a notice to proceed will be issued approximately late January 2023. The consultant will propose a schedule as part of their proposal that best represents their level of effort available for this project.

Funding
This project will be funded using 100 percent City funds. The proposed budget will not be provided to Offerors.

Deliverables
A final report will be submitted via paper and electronically in PDF format, bookmarked accordingly for each objective listed above. The report shall include an executive summary and recommendations for each objective under Department Operations. The report will be presented to the City Manager and findings may be presented to the City Council. The Consultant may be asked to present the findings and methodology to the City Council. 11 - 29
23 RFP Submittal Requirements
Written Proposals – Must include two (2) physical copies and one (1) electronic copy on a flash drive of the below items:

Statement of Qualifications – Provide a clear description of the consultant’s experience.

References – Include a minimum of three (3) professional references.

SEE NEXT PAGE FOR ACTIVITY SCHEDULE
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*Dates subject to change
24 SEE NEXT PAGE FOR SAMPLE DRAFT RATING SHEET
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SAMPLE DRAFT RATING SHEET
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ATTACHMENT 2
Raftelis Proposal to SPPD Assessment RFP
Received October 31, 2022
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THIS PAGE

INTENTIONALLY

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City of South Pasadena
Police Department Organizational Assessment
PROJECT NO. 2022-03PD / OCTOBER 31, 2022
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Table of
Contents
01 Cover Letter
03 Statement of Qualifications
15 Project Team
21 Project Plan
30 Cost Proposal
31 Exceptions
32 Sample Proposal
Diversity and
inclusion are an
integral part of
Raftelis’ core
values.

We are committed to doing our part
to fight prejudice, racism, and
discrimination by becoming more
informed, disengaging with business
partners that do not share this
commitment, and encouraging our
employees to use their skills to work
toward a more just society that has
no barriers to opportunity.

Making our
world better.

The Raftelis Charitable Gift Fund
allocates profits, encourages employee
contributions, and recognizes time to
charitable organizations that support:

1. Access to clean water and
conservation

2. Affordability

3. Science, technology, and
leadership
Raftelis is investing in improved
telecommunication technologies to
reduce the firm’s number one source of
carbon emissions—travel.

Photo on cover courtesy of Ken Lund (Flickr)
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RAFTELIS 1
445 S. Figueroa Street, Suite 1925, Los Angeles, CA 90071 www.raftelis.com
October 31, 2022
Mr. Brian Solinsky
Chief of Police
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Subject: Proposal for Police Department Organizational Assessment (Project No. 2022-03PD) Dear Mr. Solinsky:

We are pleased to submit this proposal for a department organizational assessment of the South Pasadena Police Department (Department). Our focus has always been to help local government clients solve their financial, organizational, and technology challenges. We appreciate the opportunity to submit our proposal, which has been developed to provide the City of South Pasadena (City) with concise yet thorough information that introduces our approach to organizational assessments and staffing analyses.

Raftelis was established in 1993 to provide financial and management consulting services of the highest quality to local governments and utilities. The Raftelis brand strengthened with the 2020 acquisition of The Novak Consulting Group (TNCG), which deepens our management consulting expertise specific to local governments. Our mission is to strengthen organizations, for those they serve and those who work in them.

We believe our firm offers the City of South Pasadena several distinct advantages for this assessment:
• A workable and insightful approach: Our team’s approach specifically addresses the City’s needs and will help assess current Police Department staffing and operations. The City’s desire for a plan to assess staffing and operational needs to improve service to the community is the exact type of consulting work our firm performs. • An experienced team who knows challenges and opportunities faced by local governments: We are skilled professionals with direct experience in all facets of local government. We work solely for local governments and utilities, and many of our team members were local government leaders in some of the best organizations across the country. Our team members understand what is required to deliver effective public safety services. Our project manager has over 16 years of consulting experience, including in public safety, and our subject matter expert is a former police chief with over 30 years of experience.
• Personal service from senior-level consultants: You appreciate it when deadlines are met, phone calls are returned, and your challenges are given in-depth, out-of-the-box thinking. While some firms may assign your business to junior-level people, we offer exceptional service from senior-level consultants.

COVER LETTER
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RAFTELIS 2
445 S. Figueroa Street, Suite 1925, Los Angeles, CA 90071 www.raftelis.com
We are proud of the resources that we can offer and would be honored for the opportunity to assist the City with this important engagement. I am authorized to represent the firm.

If you have any questions, please do not hesitate to contact me.

Sincerely,
Julia Novak
Executive Vice President
Phone: 513.221.0500 / Email: [email protected]
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RAFTELIS 3
Who We Are

RAFTELIS AND THE NOVAK CONSULTING GROUP,

HELPING LOCAL GOVERNMENTS AND UTILITIES THRIVE
Local government and utility leaders partner with Raftelis to transform their organizations by enhancing performance, planning for the future, identifying top talent, improving their financial condition, and telling their story. We’ve helped more than 600 organizations in the last year alone. We provide trusted advice, and our experts include former municipal and utility leaders with decades of hands-on experience running successful organizations. People who lead local governments and utilities are innovators—constantly seeking ways to provide better service to the communities that rely on them. Raftelis provides management consulting expertise and insights that help bring about the change that our clients seek.

TNCG is Now Raftelis
The Novak Consulting Group and Raftelis have always shared a focus on delivering lasting solutions for local government agencies. In January 2020, TNCG joined Raftelis. Today, we provide our clients with wide-ranging capabilities and resources in financial, management, technology, and communications consulting for all areas of local government. Our clients now have the expertise of more than 140 of the country’s leading local government and utility consultants, who have decades of experience. We know that our combined capabilities and resources will provide added value to our clients, and we’re excited about what we can accomplish together. + VISIT RAFTELIS.COM TO LEARN MORE

STATEMENT OF QUALIFICATIONS
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RAFTELIS 4
We believe that Raftelis is the
right fit for this project. We
provide several key factors that
will benefit the City and help to
make this project a success.

RESOURCES & EXPERTISE
This project will require the resources necessary to effectively staff the project and the skillsets to complete all of the required components. With more than 140 consultants, Raftelis has one of the largest local government management and financial consulting practices in the nation. Our depth of resources will allow us to provide the City with the technical expertise necessary to meet your objectives. In addition to having many of the industry’s leading management and financial consultants, we also have experts in key related areas, like stakeholder engagement and data analytics, to provide additional insights as needed.

DECADES OF COLLECTIVE EXPERIENCE
Our associates and subject matter experts have decades of experience in strengthening local municipalities and nonprofit organizations. They’ve served in a wide range of positions, from city manager to public works director to police chief.

PERSONAL SERVICE FROM SENIOR-LEVEL CONSULTANTS
You appreciate it when deadlines are met, phone calls are returned, and your challenges are given in-depth, out-of-the-box thinking. While other firms may assign your business to junior-level people, our approach provides exceptional service from senior-level consultants.

NICHE EXPERTISE
Our expertise lies in strengthening public-sector organizations. We’re consulting specialists rather than generalists, focusing our strengths to do a highly effective job for a specific group of clients. 11 - 42
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OUR TEAM INCLUDES
140+ consultants focused on
finance/management/communication/
technology for local governments and utilities

RAFTELIS HAS PROVIDED ASSISTANCE FOR
1,000+ projects
for
in the past year alone, we worked on
600+ agencies
in 46 states
29 How we stack up years
serving local
governments
and utilities
1,200+local governments
and utilities
25%of the
U.S. population
that serve more than
38of the nation’s
50 largest cities
including the agencies serving
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RAFTELIS 6
Experience and
References

RAFTELIS HAS ONE OF THE MOST EXPERIENCED LOCAL GOVERNMENT FINANCIAL AND MANAGEMENT CONSULTING PRACTICES IN THE NATION.

Our staff has assisted more than 1,200 local government organizations across the U.S., including some of the largest and most complex agencies in the nation. In the past year alone, Raftelis worked on more than 1,000 financial, management, and/or technology consulting projects for over 600 public-sector agencies in 46 states, the District of Columbia, and Canada. Raftelis has assisted hundreds of local governments across the country. In many instances, we have worked with organizations over multiple years and established long-term partnerships to build capacity and lasting improvements throughout an organization. We have become trusted advisors to these local governments, as outlined in the following references.

City of Bloomington INDIANA
Reference: Caroline Shaw, Director of Human Resources
401 N. Morton Street, Bloomington, IN 47404
P: 812.349.3404 / E: [email protected]
The City of Bloomington (City) began a systematic process of assessing each City department, under the leadership with Mayor John Hamilton. The City engaged Raftelis to lead these efforts. To date, detailed assessments have been completed for the following departments: Finance/Controller; Public Works; Utilities; Transportation and Planning; Legal; Human Resources; Information Technology; and the Police and Fire Departments. Assessments were also completed for the Housing and Neighborhood Development Department; Economic and Sustainable Development Department; the Office of the Mayor; and the City’s various Boards and Commissions.

RAFTELIS HAS PROVIDED FINANCIAL/

ORGANIZATIONAL/TECHNOLOGY ASSISTANCE

TO PUBLIC AGENCIES SERVING MORE THAN
25% OF THE U.S. POPULATION.
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RAFTELIS 7
As part of this process, the City retained the firm in 2019 to conduct a staffing and operations assessment of its Police Department. The purpose of this study was to evaluate the City's police staffing and deployment approach within the context of workload patterns and trends and to determine what opportunities may exist to maximize the efficiency and effectiveness of the City's public safety services. We continue to work with the City on a variety of projects.

City of Gilroy CALIFORNIA
Reference: Denise Turner, Retired Chief of Police
7351 Rosanna Street, Gilroy, CA 95020
P: 408.510.9327 / E: [email protected]
The City of Gilroy (City) hired the firm to analyze patrol scheduling and shifts, its communications center, and E-911 dispatch services and investigations division schedules and staffing in a series of three projects. The City had felt a significant impact from AB109, and staffing was at low levels after reductions that followed the 2008 recession. We worked closely with the Chief and command staff to understand the context in which the City operates and analyzed data from the City’s Computer Aided Dispatch (CAD) system to understand staffing demands and make recommendations for optimization.

City of Somerville MASSACHUESTTS
Reference: Denise Molina Capers, Esq., Director of Racial and Social Justice 93 Highland Avenue, Somerville, MA 02143
P: 617.625.6600 / E: [email protected]
The City of Somerville (City) engaged Raftelis to perform a staffing and operations analysis of the Somerville Police Department (Department) with the goal of identifying opportunities to reimagine policing in the 21st century and promote synergy between the City’s Racial and Social Justice Department and Police Department.

Work is currently underway to analyze Dispatched Calls For Service and assess staffing levels, interview a variety of managers and staff across the Department, evaluate operations, assess service levels by type and geographic need, and evaluate workload across the Department, including operations and support functions. Recommendations will include ways to align operations and share resources between the two departments and define a staffing complement necessary to meet the City’s proactive policing goals. Once a report is prepared, our team will assist in development of an internal Police Department team to implement recommendations.

City of Aspen COLORADO
Reference: Richard Pryor, Chief of Police
540 East Main Street, Aspen, CO 81611
P: 970.920.5400 / E: [email protected]
The City of Aspen (City) retained Raftelis to conduct a staffing and operations assessment of its Police Department.

Aspen is a ski resort community with a year-round population of 7,365 that swells to approximately 27,000 during “high season.” This study evaluated the City’s police staffing and deployment approach within the context of workload patterns and trends to determine what opportunities may exist to maximize the efficiency and effectiveness of the City’s public safety services.
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RAFTELIS 8
To accomplish these tasks, we conducted extensive fieldwork that involved interviews with members of the Police Department and the City’s administrative support team, as well as tours of the City and the police facility. Our team also requested and analyzed background information provided by Police Department staff. A thorough review of its core functions and activities was accomplished by evaluating budget information, workload measures, performance indicators, and other relevant data about operations and administration. This data was evaluated using a multi-faceted analytical approach that takes into account service expectations and goals, practical operational constraints, and data-derived issue analysis and validation. This process resulted in a series of staffing, administrative, and operational recommendations unique to Aspen’s specific operating environment.

The Woodlands TEXAS
Reference: Karen Dempsey, Assistant General Manager
2801 Technology Forest Boulevard, The Woodlands, TX 77381 P: 281.210.3808 / E: [email protected] The Woodlands (Township) is an internationally recognized planned community in the Houston Metropolitan Area with over 100,000 residents. The Woodlands is the only special district Township in the state of Texas; that designation permits the Township to directly provide many municipal services. However, some core services, such as law enforcement, are provided by county agencies. The Township contracted with the firm to develop an operations and financial model that articulates the cost and service level impact associated with incorporating as a city.

One of the major requirements of that process was to determine what options exist for The Woodlands to stand-up its own police department. Our project team worked closely with current service providers and the Township to define each program and the labor hours and staffing dedicated to those services. We then developed three operating and financial models. The first option was to maintain the current contract service model. The second option was to create a standalone full-service department that replicated all core and specialty services provided by contract agencies. The third option was a hybrid model that developed a significant in-house patrol, investigative, and support services staffing contingent but tapped county agencies for specialized services such as SWAT, forensic analysis, and vice. In each model, we identified the ongoing operating costs; initial start-up costs for facilities, vehicles, and PPE; and the ongoing capital replacement costs for fleet and technology. These models allowed the Township to fully assess the cost/benefit of establishing its own Police Department without compromising service quality.

City of Aurora COLORADO
Reference: Michelle Wolfe, Former Deputy City Manager - Current City Manager of Blaine, Minnesota 15151 E. Alameda Parkway, Aurora, CO 80012
P: 763.785.6120 / E: [email protected]
The City of Aurora (City) contracted with the firm to conduct a comprehensive review of its Police Department and Emergency Communications Center. Aurora is the second-largest city in Colorado and has more than 650 sworn personnel. The scope of work included assessing policing expectations of the community. Through detailed analysis of Dispatched Calls for Service data, we worked with the City to determine appropriate staffing for patrol functions and use and integration of special detail assignments, as well as the use of civilian staff in light of the City’s two collective bargaining consent decrees that mandate numbers of sworn personnel. 11 - 46
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RAFTELIS 12
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RAFTELIS 13
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RAFTELIS 15
Project Team

WE HAVE DEVELOPED A TEAM OF CONSULTANTS WHO SPECIALIZE

IN THE SPECIFIC ELEMENTS THAT WILL BE CRITICAL TO THE
SUCCESS OF THE CITY’S PROJECT.

Our project team is made up of senior-level consultants with direct local government experience. What sets our project team apart is our ability to explore and relate to local community values while at the same time investigating realistic approaches for cost-effective solutions.

An organizational chart of our project team is as follows.

PROJECT TEAM

CITY OF

SOUTH PASADENA

PROJECT DIRECTOR
Julia Novak

STAFF CONSULTANTS
Rebekka Hosken
Colin Stifler

PROJECT MANAGER
Jonathan Ingram

SUBJECT MATTER EXPERT
Cassandra Deck-Brown
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RAFTELIS 16
Julia Novak

PROJECT DIRECTOR
Executive Vice President
ROLE
Julia will be responsible for overall project accountability and will be available to provide quality assurance and control, industry perspective, and insights into the project.

PROFILE
Julia established TNCG in September 2009. Her reputation and experience as a consultant who offers practical and implementable recommendations are grounded in more than 15 years of active service to local governments, including Fort Collins, Colorado; Lexington, Massachusetts; Rockville, Maryland; and as the city manager of Rye, New York. She is a practitioner first who has expanded her knowledge and expertise as a consultant for hundreds of organizations across the United States.

Julia has extensive experience as a facilitator and trainer. She has worked with both elected and appointed officials from jurisdictions throughout the United States to conduct goal setting, develop strategic plans, and prioritize service delivery. She has conducted training for elected officials as an individual trainer and through the National League of Cities and a consortium of cities in California.

Julia is an established thought leader in the areas of governance and administration. In April 2002, Julia was one of 20 practitioners who participated in the ICMA-sponsored symposium on the future of local government administration. Her response to Dr. James Svara's paper, "City Council, Roles, Performance, and the Form of Government," is included in the ICMA-published book, "The Future of Local Government Administration." Public Management Magazine has published multiple articles that she authored and co-authored, including "Preparing Councils for Their Work," co-authored with Dr. John Nalbandian; "Permission to Manage" which discusses the importance of using data to manage local governments; "Dreams That Make a Difference" on the value of community based strategic planning; "Civility," and most recently, "Using Data in Police Management."
Julia has been a speaker at national conferences for the ICMA, National League of Cities, and American Society of Public Administrators. She has been a featured speaker/trainer for many state associations and local government affiliate organizations throughout the United States.

Julia earned a bachelor's degree in government and politics from George Mason University and a master's degree in public administration from the University of Kansas. Julia was in the first class of individuals certified by ICMA as Credentialed Local Government Managers and maintains that designation. Julia is a Master Facilitator of the popular Myers-Briggs Personality Type Indicator and is certified to administer several other Level B psychological assessments.

Specialties
• Effective organizational leadership
and management
• Supporting effective governance
• Developing organizational capacity
Professional History
• Raftelis: Executive Vice President
(2020-present); Executive Vice
President, The Novak Consultant
Group (2003-2020)
• City of Rye, New York: City
Manager (2000-2003)
• City of Rockville, Maryland (1995-
2000)
• Town of Lexington, Massachusetts
(1992-1995)
• City of Fort Collins, Colorado (1987-
1992)
Education
• Master of Public Administration -
University of Kansas (1988)
• Bachelor of Arts in Government and
Politics - George Mason University
(1986)
Certifications
• Certified Professional Manager,
International City/County
Management Association
• Master Facilitator, The Myers-Briggs
Personality Type Indicator
Professional Memberships
• International City/County
Management Association (ICMA)
• Engaging Local Government
Leaders (ELGL)
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RAFTELIS 17
Jonathan Ingram

PROJECT MANAGER
Senior Manager
ROLE
Jonathan will manage the day-to-day aspects of the project ensuring it is within budget, on schedule, and effectively meets the City’s objectives. He will also lead the consulting staff in conducting analyses and preparing deliverables for the project. Jonathan will serve as the City’s main point of contact for the project.

PROFILE
Jonathan has 16 years of experience in management consulting and local government management, most recently as budget manager in the City of Cincinnati, Ohio, budget office. Before that, Jonathan served as a management consultant and worked in the city manager’s office for the City of Highland Park, Illinois.

Jonathan is a skilled consultant who has developed an expertise in public safety operations and staffing; in fact, Jonathan developed our firm’s patrol staffing methodology. He co-authored with Denise Turner the article, “Policing Parameters: How Gilroy, California Met New Workload Demands,” which was published by the International City/County Management Association (ICMA).

As a consultant, Jonathan has completed operations reviews for over 200 local governments and has helped to improve service delivery for a broad range of departments – from police to public works. He has developed staffing and deployment plans for city operating departments, analyzed and facilitated intergovernmental consolidations, helped local governments develop custom performance management systems, and facilitated the development of long-term strategic plans and financial models.

Jonathan’s areas of expertise are in local government budgeting and finance, operations analysis, project management, public safety staffing analysis, process improvement, and performance measurement. He is adept at quickly assessing strengths and opportunities within a municipality, analyzing and developing actionable recommendations for improvement, and communicating findings and next steps to a wide variety of audiences, including staff, elected officials, and the public.

During his tenure with the City of Cincinnati, Jonathan managed the development and administration of a $1 billion operating budget. He also conducted special analysis projects, served on the City’s collective bargaining team, and comanaged the implementation of an enterprise budget system.

Jonathan earned a bachelor’s degree in political science from Aurora University and a master’s degree in public administration from Northern Illinois University. He is a member of the International City/County Management Association and the Ohio City/County Management Association.

Specialties
• Staffing and operations assessment
• Public safety staffing and operations
• Financial management and planning
• Process improvement
Professional History
• Raftelis: Senior Manager (2021-
present) Manager (2020-2021);
Senior Associate, The Novak
Consulting Group (2012-2020)
• City of Cincinnati, Ohio: Budget
Manager (2010-2012)
• Management Partners: Senior
Management Advisor (2005-2010)
Education
• Master of Public Administration -
Northern Illinois University (2005)
• Bachelor of Arts in Political Science
- Aurora University (2003)
Professional Memberships
• International City/County
Management Association (ICMA)
• Ohio City/County Management
Association (OCMA)
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Cassandra Deck-Brown

PUBLIC SAFETY SUBJECT MATTER EXPERT
Principal Consultant – Policing and Law Enforcement
ROLE
Cassandra will provide input and guidance as a Subject Matter Expert for the public safety components of this project.

PROFILE
Cassandra Deck-Brown led the Raleigh, North Carolina Police Department (RPD) as the Chief of Police. After 34 years of service navigating her way through the RPD ranks, Cassandra was often the first woman or the first African American to assume a role or obtain a rank. During her career, Cassandra implemented and oversaw high-profile initiatives and best practices including nationally recognized programs that embodied community engagement and law enforcement best practices. As a consultant, she helps to focus agencies nationwide on reimagining policing in the 21st century.

Leading the RPD during a pandemic and period of civil unrest, she directed numerous projects that were wellness-based, or which assessed police operations during civil unrest. In 2018, she launched a multi-year research project with a major academic institution to assess the organizational wellness of personnel via the use of virtual reality and scenario-based platforms. Cassandra also led an 18-month community engagement effort and testing initiative for the implementation of a $4.7M body worn camera project. She travelled to Israel in 2017 as a member of a law enforcement delegation to promote community policing in a predominately military state.

In 2016, she partnered with an international research company to evaluate the racial disproportionality of traffic stops. She also had an active role in helping to create and develop the current City of Raleigh Strategic Plan. She established a Citizen’s Police Academy and youth summit as well to reduce barriers between police and the community. With strategic planning on a department level and municipal level, she has effectively forecasted budget needs premised on crime data, predictive policing models, and Intelligence-Led Policing. Her leadership was instrumental in model policy formation for body worn cameras, understanding the LGBT community, unmanned aerial systems and community policing, and designing a state of the art 60,000 square foot training facility and police museum. With executive oversight, she directed an organizational health and wellness program and developed services for the greater community specific to homelessness and mental health.

PRESENTATIONS
Cassandra is a nationally-known speaker regarding public safety and has made many presentations including “Recruiting and Retaining Female Leaders” at the Axon Accelerate Conference; “Grace, Grit and Resolve,” at the IIR and Valor Webinar; “Leading in a Crisis,” for the United Nations Council of Women; “Four US Police Chiefs on the Need for Change,” on CBS This Morning with Gayle King; “Leveling the Playing Field,” at the NOBLE Conference; “Community Engagement,” at the 2018 IACP Conference, “Breaking the Glass Ceiling,” for the NBC-Megyn Kelly Today” Show, and “Addressing the Homeless and Mental Health,” with Victor Blackwell for CNN.

Specialties
• Policing and public safety
• Law enforcement policy formation
• Community engagement
• Personnel management
• Crisis Management
Professional History
• Principal Consultant - Raftelis
(2021-Present)
• Police Chief – City of Raleigh, NC
(2013-2021)
• Raleigh Police Officer - Various
Ranks (1987-2021)
• Grants Manager – City of Raleigh
Police Department (2002-2003)
Education
• Master of Public Administration –
North Carolina State University
(1995)
• Bachelor of Science in Criminal
Justice – East Carolina University
(1987)
Certifications
• Certified Instructor – NCDOJ
• (1995-Present)
• Leadership in Homeland Security –
Harvard (2018)
Professional Memberships
• International Association of Police
Chiefs (IACP)
• Major Cities Chiefs Association
(MCCA)
• Police Executive Research Forum
(PERF)
• National Organization of Black Law
Enforcement Executives (NOBLE)
• National Executive Institute (FBINEI)
• Georgia-Israel Law Enforcement
Exchange – Georgia State
University (GILLEE)
• Anti-Defamation League (ADL)
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Rebekka G. Hosken

STAFF CONSULTANT
Manager
ROLE
Rebekka will work at the direction of Jonathan in conducting interviews, directing research and analysis, preparing recommendations, and drafting deliverables.

PROFILE
Rebekka joined Raftelis in 2020 with 16 years of direct service to local governments and 10 years of management consulting experience. As an experienced consultant, Rebekka has led organizational assessments for a broad range of operating departments and offices in cities, counties, universities, and special districts, including community development, public works, police, administration, and city attorney departments. With direct operational experience in municipal administration, public works, and finance departments, Rebekka’s breadth of knowledge makes her skillful in quickly identifying organizational strengths and opportunities, analyzing operations through creation of process maps and workflows, preparing actionable recommendations for improvement, and communicating findings to a wide variety of audiences.

She has consulted for over 100 municipal clients where her work included a police utilization study for the City of Boston (MA); a review of shift staffing for the South Pasadena County (CA) Sheriff’s Department; an assessment of the Redondo Beach (CA) police department; and review of the Santa Barbara County (CA) Fire Department.

Prior to Raftelis, Rebekka served as finance director for the City of La Cañada Flintridge, California, a contract city north of Los Angeles. She prepared the annual budget and financial audit, as well as managed daily accounts payable, accounts receivable, payroll, and financial planning functions. During her tenure, she identified and successfully obtained a State loan for the financing of the City’s new city hall and played a key leadership role in communicating all financial impacts of the project to management and City Council. She also automated several manual processes.

Previously, Rebekka was the budget officer for the City of Simi Valley, California, a full-service community in the Los Angeles region. She prepared the City’s $196 million annual budget and $160 million capital improvement program, as well as the City’s cost allocation plan. She also served as an Assistant Village Manager for the Chicago suburb of LaGrange Park and as Assistant to the Mayor for the City of Appleton, Wisconsin.

Rebekka earned a master’s degree in Business Administration with a Certificate in Local Government and Non-Profit Management from Boston University, and a Bachelor of Arts from the University of Michigan – Ann Arbor.

Specialties
• Organizational assessment
• Budgeting and financial analysis
• Business process improvement
• Strategic planning
• Staffing analysis
Professional History
• Raftelis: Manager (2020-present)
• City of La Cañada Flintridge,
California; Finance Director (2017-
2020)
• City of Simi Valley, California;
Budget Officer (2012-2017)
• City of Burbank, California; Senior
Management Analyst (2010-2012)
• Management Partners; Senior
Consultant (1999-2010)
• Village of La Grange Park, Illinois;
Assistant Village Manager (1996-
1999)
• City of Appleton, Wisconsin;
Assistant to the Mayor (1994-1996)
• Town of Lexington, Massachusetts;
Management Intern (1992-1993)
Education
• Master of Business Administration –
Boston University (1993)
• Certificate in Local Government and
Non-Profit Management – Boston
University (1993)
• Bachelor of Arts in Russian Studies
– University of Michigan (1989)
Professional Memberships
• Government Finance Officers
Association
• California Society of Municipal
Finance Officers
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Colin Stifler

STAFF CONSULTANT
Consultant
ROLE
Collin will work at the direction of Jonathan in conducting interviews, directing research and analysis, preparing recommendations, and drafting deliverables.

PROFILE
Colin brings diverse experiences in local government and management consulting to his projects and client relationships. He has participated in numerous organizational assessments and strategic planning initiatives for municipalities, counties, and public utilities across the United States. These engagements have involved individual department assessments and process improvement analyses, as well as organization-wide reviews spanning multiple departments. Colin is familiar with processing large datasets and assisted Lower Paxton Township, Pennsylvania, with developing a financial model to forecast future revenues and expenditures. He also leverages his experience to explore unique challenges facing clients, such as helping the City of Wilmington, North Carolina, assess the feasibility of automating its solid waste collections.

Colin began his consulting career following six years of education, non-profit, and local government experience. Most recently, he worked for Wake County, North Carolina’s Community Services Department, where he analyzed and helped implement policies spanning five County divisions and over 700 employees. Notable projects included creating an operational framework for an innovative environmental education facility, as well as identifying performance measures and supporting metrics for the County’s library book selectors.

Prior to Wake County, Colin worked with the North Carolina Department of Environmental Quality, where he specialized in local government solid waste and recycling issues. After helping dozens of counties and municipalities navigate contract disputes, Colin created an ideal contract template for local governments to use when outsourcing the collection and processing of recyclable materials. In his role with Fidelity Charitable, he coordinated multimillion dollar donations for prominent philanthropists. He began his career as an English teacher in South Korea and China.

Colin earned a bachelor’s degree in philosophy from Miami University (Ohio) and a master’s degree in public administration from the University of North Carolina at Chapel Hill.

Specialties
• Organizational assessment
• Survey and data analysis
• Best practice and benchmarking
research
• Program design and implementation
• Contracting and oversight
Professional History
• Raftelis: Consultant (2021-present);
• Wake County, North Carolina:

Assistant to the Community
Services Director (2021)
• North Carolina Dept. of
Environmental Quality: Research
Analyst (2020-2021)
• Fidelity Charitable: Senior Specialist
(2017-2019)
• Gannan Normal University (China):

Adjunct Professor (2015-2016)
• South Korean Ministry of Education:

English Program Coordinator (2014-
2015)
Education
• Master of Public Administration -
University of North Carolina (2021)
• Bachelor of Arts in Philosophy -
Miami University (2014)
Professional Memberships
• Engaging Local Government
Leaders (ELGL)
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Project Plan
The City of South Pasadena is seeking proposals from qualified consultants to perform a staffing study and organizational review of the South Pasadena Police Department. The goal of this engagement is to provide recommendations to improve organizational structure, efficiency, information technology, and policies to improve the services the Department provides to the community.

Public safety is one of the primary reasons that local government exists. Communities form to govern themselves, establish standards and laws, and determine how to best enforce those rules through a variety of governmental services. Police departments engage in protecting the public and exist to provide whatever level of service the community deems appropriate. While there are standards and "best practices" for various public safety philosophies, ultimately, the local community decides what level of service it desires and is willing to fund.

We approach reviews of public safety operations and staffing with this in mind. As we evaluate the level of service that is provided, we also look for indicators of satisfaction or dissatisfaction with the current standards and help identify solutions to provide a better fit for each community. Our approach is to understand what your community needs and identify potential solutions to help achieve those goals.

We have extensive experience working with local government and public safety clients, helping them to assess and meet local needs and build public trust. We pride ourselves on our ability to listen, analyze, and work with our clients to find not just a random selection of best practices taken from a manual, but real solutions that can be implemented effectively in each community’s unique context. We respect the work already being done. There is no value to a consulting study that, once completed, occupies shelf space never to be opened again.

We are pleased that our prior engagements have resulted in corresponding actions by our clients to implement the recommendations that we have jointly developed. We are confident our analysis of current operations and resulting implementation plan will assist the City of South Pasadena with its goal of moving the Police Department toward an efficient and appropriately staffed agency that meets the community’s needs.

To complete this work, our team will apply a project approach, focusing on these specific objectives using our “Six R” approach. This involves soliciting and collecting information on City Responsibilities, Resources, Requirements, and Results in order to identify possible organizational and operational Revisions with an associated Roadmap to implement positive change. This approach is depicted in the following graphic.

PROJECT PLAN
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Responsibilities – What drives the need for your services? It might be the organization’s vision or mission, Federal, State, or local ordinance, or community service standards or expectations. We review these drivers to better understand service level constraints and opportunities for change.

Resources – What assets are available to achieve your responsibilities? These may include time, human resources, staffing, management capacity, financial position, contractual services, technology, fleet, equipment and facilities. We assess the adequacy of these resources based on the service level expectations.

Requirements – What direction is provided to staff? The method by which staff approach service delivery is often guided by laws, codes, policies and procedures, or informal mechanisms like past practices or on-the-job training. These sources provide staff with direction on how they approach tasks and complete their work. We review these business processes to determine opportunities for improvement.

Results – What are the outcomes of your services? Our approach connects your responsibilities, resources, and requirements with the outcomes expected of your services. We assess measures of efficiency and effectiveness to assist in data-driven decision-making.

Recommendations – Are there opportunities for improvement? Based on our qualitative and quantitative analysis of your programs and services, we develop recommendations for improving organizational performance. These changes can range from high-level considerations (i.e., should we be in this business) to strategic issues (i.e., should we consider alternative service sources) to tactical issues (i.e., how can we improve the productivity, efficiency, and effectiveness of the activity or service).

Roadmap – How do we get there? We develop a plan that will guide the organization through the implementation of the recommendations for improvement. The Roadmap offers the recommended priority order of implementation, suggestions for phasing, and key milestones for success. The Roadmap also serves as a valuable tool for the organization as well as the community to promote accountability and communicate progress toward implementation. 11 - 60
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THE FOLLOWING DETAILS THE PROPOSED WORK PLAN.

Activity 1: Begin and Manage Engagement
We will begin this engagement by conducting a kick-off meeting with the City’s project team to discuss project objectives, review the project plan and draft schedule, and discuss potential regional departments for use in benchmark comparisons.

We will meet with the City Manager’s Office to learn about the community, the City’s interest in this study, strengths and weaknesses of current police staffing and operations, and community and executive expectations for this work.

Next, in order to begin to engage them in this effort, our team will meet with the Police Department Command Staff as a group to review the purpose of our work, the process steps, and our approach. Next, Raftelis will interview each member of the City Council individually and confidentially to learn about their perceptions regarding Police Department operations staffing, as well as about community needs.

We will provide a written request for, and review, all relevant background information, such as budgets, organizational charts, relevant collective bargaining agreements, any previous studies, work unit goals and work plans, workload measures and quantities, patrol area maps, City demographic information, and other similar data to inform our work. We will provide an online shared drive for easy uploading of electronic documents.

Throughout the project, we will provide the City with regular project status reports designed to maintain planned project progress and budget, identify and resolve project issues, and review project work products. In addition to formal status reporting, we anticipate numerous informal opportunities for the City to discuss various project and operating issues with our project manager and team leaders. We welcome the opportunity to have this informal dialogue since we believe it will contribute to a more successful project.

ACTIVITY 1 DELIVERABLES:
• Kick-off meeting agenda
• Draft and final project schedule
• Data/document request
Activity 2: Assess Staffing
A primary component of this study is to assess Department staffing requirements to best meet local demand. In this activity, Raftelis will analyze the Police Department’s CAD, Records Management System (RMS), and other data to map and understand the nature of policing work in the community. Our team will first meet with the Police Chief and any Department analytical staff to discuss the availability of data and assess what is available, including Dispatched Calls For Service (DCFS) data, investigations caseload information, officer-initiated calls, dispatch, and more.

Patrol
We will submit to the Department a detailed request for data drawn from the CAD system for each day of the week and each hour of the day over a three-year period for the amount of officer time consumed responding to emergency calls for service, engaging in officer-initiated activity, and completing administrative duties. We will analyze this data by type of call and call priority and will analyze seasonal variation in patrol workload. Using this analysis, we will develop a statistical staffing model, built on the South Pasadena Police Department’s unique workload profile, to project the number of officers that would be required to consistently meet best practice proactive policing guidelines given current workloads.

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Based on the myriad of research available on community-policing strategies and the impact of proactive policing, the International Association of Chiefs of Police (IACP) recommends that at least 33% of a patrol unit’s time be allocated to proactive policing. The remaining 66% of an officer’s time would then be divided equally among DCFS response and administrative duties. In other words, when the IACP standard is applied, an officer would spend an average of 20 minutes per hour completing proactive policing activities, 20 minutes responding to DCFS, and 20 minutes completing derivative administrative responsibilities. This guideline is called the “33 Percent Rule.” An analysis of the call data will allow us to determine peak demand, based actual experience of officers, as shown in the following example.

Using our Staffing Utilization Model, we will develop a demand profile to demonstrate how many officers are needed to concisely meet the 33 Percent guideline. Our model will also go a step further by matching potential shift and deployment configurations to the Department’s unique patrol workload profile. This will include an analysis of planned changes and growth in the City, and its impact on staffing and schedules. We will demonstrate not only how many officers are needed to meet proactive policing guidelines, but what shift schedule can be applied to meet these guidelines in the most efficient way possible, as demonstrated in the following example. We will also analyze and assess the impact of any proposed schedule changes in the context of the City’s current collective bargaining agreements.

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Investigations
Some functions of policing, such as patrol or emergency dispatch operations, have established national guidelines that can be used to ascertain staffing needs based on workload and service standard targets. However, no such staffing guidelines exist for investigations staffing. Case load and clearance rates are the most frequently used and valid metrics, but they cannot be used as raw numbers without further consideration because of the variation in labor hours required from case to case. For example, the workload of a homicide detective may reflect a relatively small number of cases, but each is a labor-intensive major investigation. Conversely, some property crimes with no significant leads may be routinely closed based on a quick telephone call to the victim, so a higher case load may not reflect a significantly higher workload.

But other factors impact even that analogy; property crime investigations, for example, have become more numerous and complex with the advent of identity theft and cybercrime, and the increasing availability of surveillance video and digital evidence from computers and cell phones have increased both solvability and the scope of investigations.

Additionally, the standard of service set by the agency and expected by the community impacts the workload by raising or lowering the standards for accepting cases for investigation and when they are closed. The assignment of cases is essentially a triage process that evaluates a number of factors: the level of the crime, the presence of a willing complainant, the availability of evidence or witnesses, the extent to which the suspect is or can be identified, and the availability of investigative resources. When resources are constrained, the bar for pursuing an investigation is set higher.

In this triage system, there is a segment of cases that are not amenable to successful investigation and should be closed; there is a segment that clearly merits further investigation; and there is a cutoff point between cases that are investigated and those that might be solvable if additional resources were available, but must be closed based on a cost-benefit analysis.

To properly assess investigative staffing levels, it is necessary to not only evaluate existing workload, but to evaluate the manner in which cases are selected for investigation and managed to completion. We will engage closely with the Department to understand the nuance of the Department’s investigative workload, which will support unique and targeted recommendation development.

Administrative Support
Our team will also look at staffing and the use of sworn and non-sworn personnel in functions such as property and evidence, dispatch, records, and more. It is critical that the growth in volume and complexity of police workload be considered not just as a driver of police officer staffing and resources needs, but of administrative resource needs as well.

Our team will work closely with the Department to understanding and quantify the administrative workload drivers in 0 2
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1 AM - 2 AM2 AM - 3 AM3 AM - 4 AM4 AM - 5 AM5 AM - 6 AM6 AM - 7 AM7 AM - 8 AM8 AM - 9 AM 9 AM - 10 AM
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Efficiency of Current Schedule
Average Officers Needed for Reactive Call Response
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the Department, analyze for which functions sworn officer expertise is required, and provide recommendations on appropriate staffing levels.

Quality control of reports to ensure accuracy and completeness is important to maintenance of correct information as well as the future presentation of cases in court. Statutes govern the recording and dissemination of much of the information that passes through a police agency, requiring a level of knowledge of, and compliance with, their requirements. Administration staff also perform an important customer service role, providing police reports to victims, insurance companies, and other involved parties. They are the point of contact for Freedom of Information Act (FOIA) requests and assist members of the public in areas that, while not considered law enforcement priorities, may affect the individual significantly on a personal level. They in turn have a significant impact on the public perception of the Department.

Our team will evaluate the impact of the policing workload on civilian and administrative units of the Police Department. The administrative burden of modern policing is considerable, and, to maximize the ability of sworn personnel to respond to and prevent crime in the community, it is necessary to ensure that adequate support is available.

We will evaluate the workload and associated resource requirements of civilian and support units under the current operating model. We will also clarify the impact that any recommended adjustments in sworn staffing, organizational structure, or process may have on support units.

Using data analysis based on available information, our team will summarize everything learned and identify optimal staffing requirements across all divisions based upon current and projected workload. This will include a review of the appropriate management spans of control. We will assess how any proposed schedule changes would impact collective bargaining agreements.

Raftelis will benchmark Department staffing against that of other similar regional and national departments for purposes of comparison and insight. We will analyze how the South Pasadena Police Department compares to other departments and how other departments are structured to provide insight for our recommendations.

We will share our data-based observations and findings with the City and refine our results based upon feedback received to finalize staffing profiles and shift schedules required to meet workload demand.

ACTIVITY 2 DELIVERABLES:
• Summary of demand profile, including staffing profile and shift schedules, for all units • Benchmarking comparison results
Activity 3: Conduct Site Visit
While the statistical model discussed above is an important component of our proposed staffing analysis methodology, we also recognize and value that policing is not simply about numbers. There are many factors that must be given equal consideration. In this activity, our team will interview Department staff to ensure a thorough understanding of the South Pasadena community’s unique context and perspectives regarding Police Department operations. This is a significant project effort that serves as the basis for all the analytical components of the project, including issue identification and recommendation development.

We will begin by interviewing key staff across all divisions of the Police Department to learn about their operations, staffing, processes, and perceptions of strengths, weaknesses, and opportunities for improvement of staffing, schedules, and operations. More specifically, we will discuss organizational structure, management systems, workload and workload drivers, known future initiatives or changes, policy impacts on operations, staffing levels, processes, inter-relationships 11 - 64
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with other departments and the community, use of technology, and more. Our team will specifically inquire about performance of internal services of the City such as human resources, finance, and information technology in providing service to the Department.

Working with the City’s project team, we will identify key internal and external stakeholders and invite them to participate in one of two public forums. We will offer one in-person forum and one virtual forum; we have found that a hybrid of in-person and virtual options provides flexibility for participants and eliminates potential barriers such as transportation or childcare. During the forums we will ask stakeholders about Department operations, policies and procedures, processes, strengths, weaknesses, and areas in need of improvement. We will appear at a public meeting with the Public Safety Commission to discuss community expectations for public safety and Department policies that might impact operations.

The Raftelis project team will participate in a ride-along with patrol to learn about the community’s geography and service impacts.

With the input of the City’s project team, Raftelis will develop and administer two online surveys: one open to the public and one for all Police Department staff. Once the survey questions are approved, Raftelis will launch the survey. We will assist the City with materials to market the survey to increase participation. At the conclusion, we will analyze and summarize survey results across varying demographic and departmental groupings.

The project team will employ our Six R approach, as introduced previously. The approach guides our efforts through data development, issue identification, operational analysis, and creation of recommendations tailored to improve the Police Department operations.

We will employ a variety of review and analysis techniques to develop and refine organizational and operational data in order to provide recommendations that will improve the Department’s service provision. The following are some of the key questions impacting potential recommendations that we will explore as we look at the application of best practices and opportunities for innovation:
• How does the training schedule impact shift staffing? • What is the current staffing methodology and is it appropriate? • Is the report writing process efficient?
• Are there areas where improved technology can increase the time available to patrol the streets? • Are there special safety concerns that need to be considered in the staffing model? • How do leave scheduling practices impact shift staffing? • Are sworn officers performing work that civilians should perform or vice-versa? • Are there special assignments or teams that direct officers from emergency call response or proactive patrols? • What are the major sources of overtime?
• How is court time scheduled, and what is the impact on shift staffing? • Is there adequate supervisory coverage for each shift, and how is supervision handled when a sergeant is on leave? • How are problem areas identified for dedicated, proactive attention? • Are there mutual aid agreements with neighboring departments and under what conditions is it used or given? • How are residential and commercial areas allocated throughout the community, and how does the configuration impact the patrol function?
• How does the City’s transportation infrastructure and traffic patterns impact the patrol function? • How are the beats structured to meet the City’s unique service profile? • Are records processed in a timely manner to support patrol, investigations, and the prosecutor’s office? 11 - 65
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• Are there core support services functions (records, dispatch, evidence processing, fleet maintenance, quartermaster, etc.) that require augmentation or process improvement focus? • What recruitment and retention challenges is the Department experiencing across all programs and what impact does this have on service levels?
• Are there internal process or policy challenges that impede service delivery, communication, or organizational effectiveness?
We will consider the issues identified in conjunction with our analysis of patrol calls for service data, investigative caseload data, and administrative unit workload drivers, to determine how many staff, and of what rank, configuration, type (sworn/unsworn), and schedule are needed to adequately respond to the Department’s workload. Not only will we define the staffing complement necessary to meet the community’s specific policing needs and goals, but we will also recommend improvements to the administrative processes and practices that have a direct impact on efficiency, and, therefore, staffing needs. We will identify necessary changes to training and management spans of control.

We will review existing patrol areas and geographic assignments in conjunction with the call analysis performed earlier.

We will determine if there is any need to adjust patrol areas and assignments to address immediate, mid-term, and longterm community needs.

We will compare and contrast management practices, organizational structure, training, use of technology, and services in the Police Department with the best practices of other successful law enforcement organizations. We will identify best practices and determine where gaps may exist in the the Department’s current delivery of services. We will develop recommendations for closing those gaps and improving efficiency based on available resources. Additionally, recommendations for streamlining processes, reallocating personnel, and other appropriate recommendations will be prepared and reviewed with the City.

As part of our analysis, we will evaluate the structure and operations of the Department as they compare to industry standards of performance, in particular in the context of Reimagining Policing and providing equitable services through a lens of diversity, equity, and inclusion. Raftelis has done extensive research on this topic and recently updated our public safety methodology accordingly.

Our methodology was developed from contemporary research, our work with professional associations and industry groups, as well as other sources. We will compare and contrast management practices, structures, staffing, and services in the Police Department with the best practices of other successful organizations. We will identify best practices and determine where gaps may exist in the City’s current delivery of services. We will develop recommendations for closing those gaps and improving efficiency, based on available resources. Additionally, recommendations for streamlining processes, reallocating personnel, and other appropriate recommendations will be prepared and reviewed with the City.

We will summarize everything learned in this activity and review with the City.

ACTIVITY 3 DELIVERABLES:
• Summary of themes and findings
Activity 4: Prepare Project Deliverables
At this point in the project, Raftelis will have conducted interviews, observations, forums, surveys, ride-alongs, and related data collection in order to identify potential issues for the Department. This will include an assessment of organizational structure, staffing, supervision, technology, process workflow, policies, and potential operational changes.

These issues will be ranked in order of importance and documented in a summarized issue identification format. This 11 - 66
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document will summarize our reasoning behind the identification of each issue and how it may impact operational and financial forecasting. This information will also include a core services matrix for the Department. This matrix inventories all of the Department’s services and the current staffing and service level provided by the City.

We will present and review our preliminary observations and recommendations with the City’s project team. Additional follow-up on issues or analysis will be conducted as needed, and our recommendations will be finalized.

Once recommendations are finalized, we will prepare a comprehensive draft report for the City. The report will include an executive summary, our methodology and approach, and all recommendations, including the demand profile, any proposed changes to staffing levels and work schedules, a review of patrol areas, and other operational changes to improve the Department’s efficiency and effectiveness with a focus on its ability to meet community needs over time.

The draft report will be provided to the City for review and discussion. Based upon feedback received, we will prepare and present the final report.

The final report will include the Roadmap, introduced previously, to provide additional detail on recommendations and to support implementation efforts by the City.

ACTIVITY 4 DELIVERABLES:
• Preliminary observations and recommendations
• Draft report
• Final report and implementation Roadmap
Timeline
A proposed project schedule is included below. We expect to refine this with the City during Activity 1.

Activity 1 - Begin and Manage
Engagement
Activity 2 - Assess Staffing
Activity 3 - Conduct Site Visit
Activity 4 - Prepare Project
Deliverables

JAN FEB MAR APR MAY JUN
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Cost Proposal
The total fixed fee for completion of the scope of work is $99,500. This includes all professional fees and expenses.

Activity Description Estimated
Hours Cost
1 Begin and Manage Engagement 58 $18,300
2 Assess Staffing 84 $20,000
3 Conduct Site Visit 118 $34,375
4 Prepare Project Deliverables 112 $26,825
TOTAL 372 $99,500
The City will be invoiced monthly as tasks are completed.

Should the City desire additional services outside of the scope of work, it will be billed using the hourly rates below plus expenses at cost.

Project Team Member Hourly Rate
Executive Vice President $350
Senior Manager $285
Subject Matter Expert $275
Manager $250
Consultant $195

COST PROPOSAL
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Exceptions
We request that the City consider making the following modifications, shown in red below, to the Professional Services Agreement. Please contact us if you have any questions or concerns about these modifications.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents …

9.OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. City may reuse and modify the written products without the action for additional compensation to Consultant; any reuse or modification of written product shall be the sole risk of the City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

11.INDEMNIFICATION

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with proximately cause by Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

EXCEPTIONS
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Sample Proposal

SAMPLE PROPOSAL
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City of Bloomington
Organizational Assessment:

Police Department
October 16, 2019
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The Novak Consulting Group
Strengthening organizations from the inside out.

Table of Contents
Cover Letter
About The Novak Consulting Group......................................................................................... 1 Work Plan .................................................................................................................................... 2 Schedule...................................................................................................................................... 5 Cost.............................................................................................................................................. 5 11 - 72
October 16, 2019
Caroline Shaw
Director of Human Resources
City of Bloomington
401 N. Morton Street
Bloomington, IN 47404
Dear Ms. Shaw:

The mission of The Novak Consulting Group is to strengthen organizations, for those they serve and those who work in them. We are dedicated to providing management consulting services to local governments and nonprofit organizations. The firm was originally established as Public Management Partners in 2001. Since then, we have been providing our clients with the best thinking and execution in organizational design, development, and improvement.

We are pleased to submit this proposal for an Organizational Assessment of the Bloomington Police Department. This proposal is based on our understanding of the City’s interests, as well as our experience completing similar work for other jurisdictions across the country.

Our project team for Bloomington is composed of skilled professionals, seasoned in local government with direct experience in all facets of local government public safety operations. Our team has had significant success working with many local governments to review operations, structure, and staffing with the goal of improving organizational performance and efficiency.

Additionally, we are also skilled at developing performance measures to assist the organization in tracking progress toward the implementation of program improvements. We are confident our customized approach will provide the City with a plan for maximizing opportunities for economy, efficiency, and effectiveness while providing quality policing services to the community.

We look forward to the opportunity to serve Bloomington. Please contact me at (513) 309-0444 or [email protected] should you have any questions.

Sincerely,

Julia D. Novak
President
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City of Bloomington Page 1
Police Department Assessment
The Novak Consulting Group
Strengthening organizations from the inside out.

About The Novak Consulting Group
For nearly a decade, a highly respected management consulting firm named Public Management Partners helped a variety of organizations function more effectively. Through the years, the firm built a sizeable client base of predominantly local governments and nonprofit organizations in the Midwest. Projects ranged from those as small as conducting community workshops to those as sweeping as analyzing the operational efficiency of entire departments within a city or county.

In 2009, Julia D. Novak acquired Public Management Partners and founded The Novak Consulting Group, staffed by consultants with decades of collective experience. With The Novak Consulting Group, Julia built on Public Management Partners’ reputation for innovation and results while expanding the company’s services nationwide. Her company meets a wider range of needs, consulting with governments in the areas of public works, public safety, human resources, finance, planning, IT, and more. We provide our clients with the best thinking and execution in organizational design, development, and improvement. Our three practice areas include:
• Organizational Assessment
• Strategic Planning and Facilitation
• Executive Search
The Novak Consulting Group is a national firm that provides unparalleled service to our clients.

Leaders in local governments and nonprofit communities have come to rely on The Novak Consulting Group for high caliber advice developed through subject matter expertise and customized project approaches.
• Focused expertise. Our expertise lies in strengthening two kinds of organizations: local governments and nonprofits. We’re consulting specialists rather than generalists, focusing our strengths to do a highly effective job for a specific group of clients. • Flexibility to serve you better. We employ a core staff of senior-level consultants and draw from our pool of subject matter experts when their expertise can help us serve you better. This approach results in a more responsive and efficient project providing the services that you desire and the results that you need. • Decades of collective experience. Our associates and subject matter experts have decades of experience in strengthening local governments and nonprofit organizations.

They’ve served in a wide range of positions, from city manager to public works director to director of management information systems.
• Personal service from senior-level consultants. You appreciate it when deadlines are met, phone calls are returned, and your challenges are given in-depth, out-of-the-box thinking. While a large firm may assign your business to junior-level people, our firm and approach provide exceptional service from senior-level consultants.

The Novak Consulting Group is a women-owned firm led by President Julia Novak. The firm is staffed with local government professionals, including full-time associates and subject matter specialists. The firm is headquartered in Cincinnati, Ohio, with employees based in Washington, D.C, California, Florida, Kansas, New Hampshire, North Carolina, Tennessee, and Wisconsin. 11 - 74
City of Bloomington Page 2
Police Department Assessment
The Novak Consulting Group
Strengthening organizations from the inside out.

Work Plan
Public safety is one of the primary reasons that local government exists. Communities form to govern themselves, establish standards and laws, and determine how to best enforce those rules through a variety of governmental services. Police departments engage in protecting the public and exist to provide whatever level of service the community deems appropriate. While there are standards and "best practices" for various law enforcement programs, ultimately it is the decision of the local community to determine what level of service it desires and is willing to fund and, just as importantly, to determine funding and service level priorities when resources are constrained.

We approach reviews of law enforcement operations with this in mind. As we evaluate the level of service that is currently provided, we also look for indicators of satisfaction or dissatisfaction with the existing standards and help identify solutions to provide a better fit for each community.

Our approach is to understand what the community needs, its public safety priorities, and the service delivery constraints, then identify actionable solutions to help achieve those goals.

The Novak Consulting Group and its staff have extensive experience working with local government clients in the area of public safety. Our focus is on providing solutions that work within the available resources and culture of the organizations we assist. The most innovative solutions in the world are valueless if they cannot be implemented or will not be accepted by the community and the department personnel who will be tasked with implementation. We pride ourselves on our ability to listen, analyze, and work with our clients to find not just a random selection of best practices taken from a manual, but real solutions that can be implemented effectively. There is no value to a consulting study that, once completed, occupies shelf space never to be opened again. We are pleased that our prior engagements have resulted in corresponding actions by our clients to implement the recommendations that we have jointly developed.

We recognize that there will always be competing interests between the level of services and its cost. Defining "good enough" is a significant challenge that is aided by knowing that the work is both necessary and delivered as efficiently as possible. As resources diminish, we often find that organizations become increasingly reactive at a significant cost both to current and future operations. Maintaining planned, proactive approaches consistently generates a better, more cost-effective result, particularly when evaluated over time. Every organization develops traditions, practices, and routines. It is essential that these are subject to regular review and analysis to ensure that they continue to represent best practices that meet the needs of the community.

The City of Bloomington is seeking a study to evaluate the efficiency, effectiveness, and staffing of the Police Department. The Novak Consulting Group is proposing a scope of work that will create a framework for organizational improvements. The following details the proposed work plan.
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City of Bloomington Page 3
Police Department Assessment
The Novak Consulting Group
Strengthening organizations from the inside out.

Activity 1 – Begin Engagement
The Novak Consulting Group will begin this engagement by meeting with the representatives from the Mayor’s Office, Human Resources, and the Police Chief to review the details and expectations of this effort and finalize the project schedule. Additionally, we will meet with the Command Staff to hear their perspectives about current operations, structure, staffing, communication, and culture in the Department.

We will request and review all relevant background information about the Police Department, including budgets, organizational charts, SOPs, shift schedule configuration, and other relevant workload information and policy documents.

These meetings will serve as the first step in an iterative communication process that will span the course of the project. Throughout the engagement, we will regularly update the project team on the progress of our work. We will provide status reports to ensure the schedule and anticipated deliverables are being achieved as promised. Our goal and commitment are to ensure that there are no surprises when the final project report is delivered to the City. Each area of analysis, as well as major issues and recommendations, will be vetted and discussed with the project team as the analytical process and project timeline unfolds.

Activities 2 – Develop Demand Profile
The Novak Consulting Group will review and analyze existing data provided by the City, along with data and information gathered from our interviews in the next activity, to assess staffing.

We will work with staff to obtain CAD/RMS data so we can analyze such issues as time spent on dispatched calls for service, scheduling, and overtime drivers. Based on our analysis, we will develop specific recommendations regarding staffing and deployment, as well as other operational issues for the Police Department. Additional items to be evaluated and considered include the following:
• Current staffing level: filled positions and vacant positions • Current allocation and deployment practices
• Current minimum staffing goal
• Current scheduling practices
• Unallocated/proactive time available throughout all shifts independently of each other • Allocated time for calls for services, follow-up, report writing, court, briefing, etc. throughout all three shifts independently of each other • Current and projected population distribution, demographics, and crime patterns • Hours of overtime worked
• Current shift relief factor compared to optimal shift relief factor • City geography and patrol beat configuration
• Goals and objectives of the Command Staff related to staffing and meeting community expectations for levels of service
• Other work time (e.g., court appearances, IOD, and light duty) • Document current patrol performance and workload levels • Other relevant factors/issues
To assess service delivery for the Police Department, we will review the demand profile, including time spent on dispatched calls for service. A staffing profile will be developed using existing 11 - 76
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Police Department Assessment
The Novak Consulting Group
Strengthening organizations from the inside out.
established benchmarks for the Police Department. This profile will estimate staffing requirements that would be needed to achieve management-specified performance objectives and best practice guidelines for proactive policing.

The Novak Consulting Group will conduct a workload-based staffing analysis for investigative personnel. We will analyze investigative workload by type, clearance rates, and investigative labor hour requirements to develop a unique service standard for the City of Bloomington. This standard will then be applied to the City’s crime and investigative workload pattern to determine the appropriate number of investigators by specialization (e.g., robbery, homicide, domestic violence, etc.) to pair with Bloomington’s crime profile.

Similar analytical approaches will be applied when analyzing the Department’s civilian and support services staffing levels. For example, our approach concerning the administrative positions will be to develop a workload profile and identify the number of labor hours required to effectively complete core activities.  We will further evaluate this profile within the context of fixed position staffing requirements to ensure that appropriate coverage is available for public interface.

Activities 3 – Conduct Field Work
During this project activity, we will develop a baseline understanding of operations, what works well, and what constraints managers, supervisors, and front-line personnel face in the daily delivery of service. Our work will be designed to identify operations issues relative to workload, deployment, command, oversight, and culture to determine what opportunities exist for improvement.

We employ several different techniques for learning about the department in order to collect sufficient data to understand operations and offer impactful recommendations. First, we will schedule and conduct confidential interviews with Command Staff and key line staff in the Police Department. The interviews cover the organization, structure, and volume of work; the business processes used to accomplish work; supervisory relationships; performance management; and perceived strengths and weaknesses. Next, we will conduct a series of group interviews with patrol sergeants, officers, detectives, and CSOs. We make a special effort to engage in conversations with employees from each level of the organization – sworn, civilian, command, supervisory, and front-line.

In addition to formal interviews, we conduct selected operational observations to understand how work is performed in your normal work environments. This will include walk-throughs in offices and worksite visits, as well as tours of law enforcement facilities and fleet and a ridealong/community tour, to better understand the community profile.

Through these activities, we will develop an understanding of how the Police Department functions and will perform a gap analysis designed to address current constraints and challenges in the Department. It also provides an opportunity to refine the demand profile and test the staffing analysis against the reality of daily workload in Bloomington. 11 - 77
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Police Department Assessment
The Novak Consulting Group
Strengthening organizations from the inside out.

Activities 4 – Assess Operations and Develop Recommendations We will also assess operational policies and procedures, as well as other relevant personnel rules and provisions that impact the efficient operations of police services. The project team will review your documented policies and procedures to address and resolve the following questions:
• Are the manuals/documents complete? Do major gaps exist relating to operations? • Are your policies and procedures updated frequently enough to reflect legal, procedural, and community changes?
• Do multiple, conflicting, or overlapping policies and procedures exist within the service area?
• Which policies and procedures foster efficiency and effectiveness, and which ones are hindrances? In the latter, what is the business case in support of the policy, and can it be altered?
This analysis will inform our recommendations regarding the organizational alignment of the command, patrol, investigative, administrative support functions, and the policies, procedures, and practices that drive organizational culture.

After the above tasks, The Novak Consulting Group will prepare a summary of our observations and recommendations. We will meet with the project team to review the summary. Additional follow-up on issues or analysis will be conducted as needed.

Activity 5 – Prepare Deliverables
Once recommendations have been finalized, The Novak Consulting Group will prepare a draft report. The report will include an executive summary, our methodology and approach, and a thorough description of all recommendations for the City of Bloomington. We will provide the draft to the City to review for factual accuracy and to discuss content and approach.

Following a review of the draft report by the City, we will prepare the final report based on project team feedback. The final report will include an Implementation Plan to provide additional detail on recommendations and to support implementation efforts by the Department. It includes detailed steps and priorities for each recommendation and offers a framework for implementation that can be used to carry forward the momentum of the study.

Schedule
We anticipate completion of the scope of work outlined in this proposal will require 14-16 weeks.

We expect to develop a refined schedule with the City during Activity 1, based on the City’s needs.

Cost
The total fixed fee for completion of the scope of work is $52,800, including all professional fees and expenses for The Novak Consulting Group.

It is our practice to invoice clients monthly based on work completed. 11 - 78
ATTACHMENT 3
Draft Agreement with Raftelis for Police Department AssessmentRFP and Scope of Work as Exhibits to the Agreement 11 - 79

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South Pasadena City CouncilJanuary 18, 2023

South Pasadena City Council
January 18, 2023