City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Janet Braun
CITY OF SOUTH PASADENA
CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, FEBRUARY 15, 2023, AT 7:00 P.M.
AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.
NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.
The Meeting will be available:
• In Person Hybrid – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
• http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
To maximize public safety while still maintaining transparency and public access, members of the public may observe the meeting via Zoom in one of the three methods below:
1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or
2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or
3. You may listen to the meeting by calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above.
Regular Meeting Agenda February 15, 2023
PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. You may participate by one of the following options:
Option 1:
Participate in-person at the City Council Chambers located at 1424 Mission Street, South Pasadena, CA 91030.
Option 2:
Participate via Zoom.
Public comment speakers are able to speak by going to the Zoom webinar controls and clicking on the “Raise Hand” icon. The Meeting Host will be notified that a hand has been raised and speakers will have their microphone un-muted by the Host during the appropriate Public Comment period.
Option 3:
Email public comment to [email protected].
Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.
PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.
Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
Staff may be asked to follow up on such items.
CLOSED SESSION ANNOUNCEMENTS
1. CLOSED SESSION ANNOUNCEMENTS
PUBLIC COMMENT
2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.
3. STAFF INTRODUCTION
Finance Department:
John Downs, Interim Finance Director
RECOGNITION / INTRODUCTION
Regular Meeting Agenda February 15, 2023
Community Development:
Jose Martinez, Planning Counter Technician
CHANGES TO THE AGENDA
4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA
CONSENT CALENDAR
OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.
5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $12,534.42; GENERAL CITY WARRANTS IN THE AMOUNT OF $533,501.77; VOIDS IN THE AMOUNT OF ($1,363.94); ONLINE PAYMENTS IN THE AMOUNT OF $100,262.26; PAYROLL IN THE AMOUNT OF $966,864.03
Recommendation
It is recommended that the City Council approve the Warrants as presented.
6. MONTHLY INVESTMENT REPORT FOR DECEMBER 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for December 2022.
7. APPROVAL OF A PURCHASE ORDER TO D&R OFFICE WORKS, INC. FOR LIBRARY WORKSTATIONS AND APPROPRIATE $10,000 FROM GENERAL FUND
RESERVES
Recommendation
It is recommended that the City Council:
1. Appropriate $10,000 to the Library Building Improvements Account No. 101-8010-8011- 8500 from the General Fund Reserves;
2. Approve a purchase order to D&R Office Works, Inc. for the purchase of eight (8) workstations for Library staff, including delivery, assembly, and sales tax; and
3. Authorize the City Manager to execute the purchase order with D&R Office Works, Inc. in an amount not to exceed $44,000, including the $42,221.46 quoted price and a $1,778.54 contingency.
Regular Meeting Agenda February 15, 2023
8. ADOPTION OF A RESOLUTION ADOPTING AN UPDATED CITY OF SOUTH PASADENA
EMERGENCY OPERATIONS PLAN AND ANNEXES
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, ADOPTING AN UPDATED EMERGENCY
OPERATIONS PLAN AND ANNEXES
Recommendation
It is recommended that the City Council adopt the updated Emergency Operations Plan and associated Annexes.
9. PUBLIC HEARING TO RECEIVE OBJECTIONS OR PROTESTS TO THE VEGETATION
MANAGEMENT PROGRAM REGARDING THE ABATEMENT OF WEEDS, BRUSH, RUBBISH
AND REFUSE UPON OR IN FRONT OF SPECIFIED PROPERTY IN THE CITY AND
AUTHORIZING BY MINUTE ORDER THE ABATEMENT OF HAZARDOUS VEGETATION Recommendation
It is recommended that the City Council, after holding a Public Hearing and receiving public testimony and hearing any objections or protests to the procedures for abating brush and native vegetation fire hazards identified in Resolution No.7801, adopt by motion an order directing the abatement of hazardous vegetation.
10. PRESENTATION OF THE OTHER POST-EMPLOYMENT BENEFITS (OPEB) ACTUARIAL
STUDY BY FOSTER & FOSTER
Recommendation
It is recommended that the City Council receive and file the presentation of the Other PostEmployment Benefits Liability Actuarial Study by Foster & Foster.
11. PRESENTATION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2022
Recommendation
Staff recommends that the City Council receive and file the annual audit reports for the year ended June 30, 2022.
12. TERMINATION OF EMERGENCY ORDER EFFECTIVE MARCH 1, 2023; REMOTE TELECONFERENCING MEETING OF LEGISLATIVE BODIES; CONTINUATION OF
PARTICIPATION BY THE PUBLIC THROUGH REMOTE ACCESS
Recommendation
The Agenda Report will be provided under separate cover.
PUBLIC HEARING
ACTION / DISCUSSION
Regular Meeting Agenda February 15, 2023
13. FINANCE DEPARTMENT CURRENT STATUS UPDATE AND ORGANIZATIONAL
ASSESSMENT
Recommendation
It is recommended that the City Council receive and file a report and presentation on the Finance Department Current Status Update/ Organizational Assessment.
INFORMATIONAL REPORT
14. PRESENTATION OF THE CITY'S INVESTMENT BY MORGAN STANLEY AND WESTERN
ASSET MANAGEMENT
Recommendation
It is recommended that the City Council receive and file the presentation of the City's Investment by Morgan Stanley and Western Asset Management.
PUBLIC COMMENT – CONTINUED
15. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.
COMMUNICATIONS
16. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.
17. CITY MANAGER COMMUNICATIONS
ADJOURNMENT
FOR YOUR INFORMATION
FUTURE CITY COUNCIL MEETINGS
March 1, 2023 Regular City Council Meeting 7:00 p.m.
March 15, 2023 Regular City Council Meeting 7:00 p.m.
April 5, 2023 Canceled due to Spring Break 7:00 p.m.
Regular Meeting Agenda February 15, 2023
PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm
AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.
ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).
CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on February 15, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 02/9/2023 /S/
Date Desiree Jimenez, CMC, Chief City Clerk