Agenda packet, special meeting — South Pasadena City Council, March 15, 2023 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, MARCH 15, 2023
6:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.

Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
South Pasadena City Council March 15, 2023

Page 2 ends

CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. James Cheung v. So. Pasadena (LASC Case No. 22STCP01432)

2. James Cheung v. So. Pasadena (CDCA Case No. 2:22 cv-01756-SVW-GJS)

3. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

4. Fahren James and Victoria Patterson v. City of South Pasadena (CDCA Case No. 2:21- cv-08256-DSF-KK)
B. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (CITY INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on March 15, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 03/09/2023 /S/
Date Mark Perez, Deputy City Clerk

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Michael A. Cacciotti

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, MARCH 15, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. STAFF INTRODUCTION
Community Services Department:

Gabriel Tallon, Management Analyst

CHANGES TO THE AGENDA

4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

RECOGNITION / INTRODUCTION
Regular Meeting Agenda March 15, 2023

Page 3 ends

5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $116,671.15; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,169,409.96; VOIDS IN THE AMOUNT OF ($1,800.00); ONLINE PAYMENTS IN THE AMOUNT OF $74,348.86; PAYROLL IN THE AMOUNT OF $671,405.35
Recommendation
It is recommended that the City Council approve the Warrants as presented.

6. APPROVAL OF A THIRD AMENDMENT TO THE ARROYO SECO RACQUET CLUB LEASE AGREEMENT WITH I-TENNIS, INC.

Recommendation
It is recommended that the City Council approve a third amendment to the Arroyo Seco Racquet Club (Racquet Club) Lease Agreement (Lease Agreement) with I-Tennis, Inc. (I-Tennis) extending the current term though June 30, 2023.

7. APPROVAL OF A FACILITY LICENSE AND OPERATIONS AGREEMENT WITH SOUTH

PASADENA BATTING CAGES, LLC FOR THE OPERATION OF THE BATTING CAGE

FACILITY AND ADOPT THE FINDING OF EXEMPTION FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
Recommendation
It is recommended that the City Council:

1. Approve a Facility License and Operations Agreement between South Pasadena Batting Cages, LLC (SPBC), and the City of South Pasadena (City) for the Operations of the South Pasadena Batting Cages (Facility); and

2. Adopt finding of exemption from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301 Existing Facilities.

8. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR TEMPORARY STAFFING SERVICES IN AN AMOUNT NOT-TOEXCEED $150,000 Recommendation
It is recommended that the City Council:

1. Authorize the City Manager, or designee, to execute all documents necessary to amend the Professional Services Agreement with Robert Half International Inc. for temporary staffing services, to increase the contract amount by $150,000, and extend the contract term through June 30, 2024;

2. Appropriate $150,000 to Professional Services – Permanent Account 101-2030-2034- 8170-000 from General Fund Reserves to fund the amendment.

9. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MICROSOFT, CDW

GOVERNMENT, AND ACORN TECHNOLOGY SERVICES FOR THE SUBSCRIPTION PURCHASE OF MICROSOFT OFFICE 365 LICENSES
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager, or designee, to enter into agreements with Acorn Technology Services, Microsoft, and CDW Government, LLC, in an amount not to exceed $87,402, for the licensing, implementation, and migration support of Microsoft Office 365, inclusive Regular Meeting Agenda March 15, 2023

Page 4 ends

of a ten percent contingency in the amount of $7,946; and,

2. Transfer $87,402 in State and Local Fiscal Recovery Funds from Account No. 101-3010- 3041-8020 (Finance- Special Department Expense) to Account No. 206-2030-2032- 8170-000 (Management Services Information Technology- Professional Services) to fully fund the licensing, implementation, and migration support to Office 365.

10. APPROVAL OF THIRD QUARTER 2021-2026 STRATEGIC PLAN UPDATE Recommendation
It is recommended that the City Council approve the Third Quarter 2021-2026 Strategic Plan update.

PUBLIC HEARING

11. APPROVE A RESOLUTION DESIGNATING 534 ARROYO DRIVE AS A HISTORIC LANDMARK PURSUANT TO SPMC 2.63(B); FINDING PROJECT EXEMPT UNDER

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15308.

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, DESIGNATING 534 ARROYO DRIVE AS A HISTORIC LANDMARK (LANDMARK NO. 59) PURSUANT TO SPMC 2.63(b) Recommendation
It is recommended that the City Council adopt a Resolution taking the following actions:

1. Find the project exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15308, Class 8, Actions for Protection of the Environment.

2. Find that the property known at 534 Arroyo Drive qualifies under criteria (4), (5), (6), and (7) of the South Pasadena Municipal Code Section 2.63(b), for designation of a Historic Landmark; and,

3. Designate the property at 534 Arroyo Drive as a Historic Landmark (Historic Landmark No. 59) pursuant to South Pasadena Municipal Code Section 2.63(c)(9).

PUBLIC COMMENT – CONTINUED

12. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

13. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

Regular Meeting Agenda March 15, 2023

Page 5 ends

14. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

April 19, 2023 Joint Special Meeting with MTIC (State of Streets) 6:00 P.M.

April 29, 2023 Joint Special Meeting with Planning Commission (State of Housing) 9:00 A.M. 5 5 - 1
DATE:

FROM: PREPARED BY:

City Council
Agenda Report
March 15, 2023
Armine Chaparyan, City Manager ~
Hsiulee Tran, Deputy Finance Director
I ITEM NO. --
SUBJECT: Approval of Prepaid Warrants in the Amount of $116,671.15; General City Warrants in the Amount of $1,169,409.96; Voids in the Amount of ($1,800.00); Online Payments in the Amount of $74,348.86; Payroll in the Amount of $671,405.35
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 316078-316085 $ 39,090.67
ACH $ 77,580.48
Voids $ 0
General City Warrants:

Warrant# 316086-316162 $ 290,203.50
ACH $ 879,206.46
Voids $ (1,800.00)
Payroll Period Ending: 03/03/2023 $ 671,405.35
Wire Transfers Out-To (LAIF) $ 0 Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out- To (Acct# 2413) $ 0 Wire Transfers Out- To (Acct# 1936) $ 0 Online Payments $ 74,348.86
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 2,030,035.32
Approval of Warrants
March 15, 2023

Page 2 of 3 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
5 - 2
Approval of Warrants
March 15, 2023

Page 3 of 3 ends

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
5 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 4
ATTACHMENT 1
Warrant Summary
5 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 6
City of South Pasadena
Demand/Warrant Register Date 3/15/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 22,690.32 316,093.34
Insurance Fund 103 - 2,560.20
Street Improvement Program 104 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - 973.50
Local Transit Return "A" 205 - 1,568.50
Local Transit Return "C" 207 360.84 26,380.74
TEA/Metro 208 - -
Sewer Fund 210 360.84 15,272.48
CTC Traffic Improvement 211 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 360.83 32,934.37
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 360.83 15,935.85
County Park Bond Fund 232 - 2,000.00
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 2,229.50
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
Water Fund 500 721.66 20,965.89
Water Efficiency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - 731,557.34
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 60,758.60 -
Payroll Clearing Fund 700 31,057.23 938.25
-
Column Totals: 116,671.15 1,169,409.96
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 1,286,081.11
Payroll Period Ending: 03/03/2023 671,405.35
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 74,348.86
Voids - Prepaid -
Voids - General Warrant (1,800.00)
Grand Report Total: 2,030,035.32
Amounts
Jon Primuth, Mayor
Desiree Jimenez, Chief City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
5 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 8
ATTACHMENT 2
Prepaid Warrant List
5 - 9

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 10
Accounts Payable
Check Detail
User: ealvarez
Printed: 03/07/2023 - 5:04PM
Check Number Check Date Amount
AFLA7010 - AFLAC
0 03/07/2023
Inv 597796
Line Item Date Line Item Description
01/28/2023 Aflac Benefit 1,255.60
Inv 597796 Total 1,255.60
Inv 960702
Line Item Date Line Item Description
02/28/2023 Aflac Benefit 1,249.17
Inv 960702 Total 1,249.17
0 Total: 2,504.77
AFLA7010 - AFLAC Total: 2,504.77
AME0229 - Ameritas
0 03/07/2023
Inv February
Line Item Date Line Item Description
02/28/2023 Payment for EE Vision Plan Premiums 3,212.32 Inv February Total 3,212.32
0 Total: 3,212.32
AME0229 - Ameritas Total: 3,212.32
AT&T5006 - AT&T
316078 03/07/2023
Inv 021723
Line Item Date Line Item Description
02/17/2023 AN130464796U-Verse Int.18 Mbps/1.5 Mbps GrandRes.2/18/23-3/17/23 90.24 Inv 021723 Total 90.24
316078 Total: 90.24
AP-Check Detail (3/7/2023 - 5:04 PM) Page 1
5 - 11
Check Number Check Date Amount
AT&T5006 - AT&T Total: 90.24
AT&T5011 - AT&T
316079 03/07/2023
Inv 626441-64973570
Line Item Date Line Item Description
02/13/2023 AN62644164973570 1MBL FX-Verdugo alt.- 911alarm 2/13-3/12/23 3,543.54 Inv 626441-64973570 Total 3,543.54
316079 Total: 3,543.54
AT&T5011 - AT&T Total: 3,543.54
ATCN9011 - AT&T
316080 03/07/2023
Inv 000019538555
Line Item Date Line Item Description
02/20/2023 AN 9391062308 (1/20/23-2/19/23) City Landlines 18,898.30 Inv 000019538555 Total 18,898.30
Inv 000019538881
Line Item Date Line Item Description
02/20/2023 AN 9391081369 1/20/23-2/19/23 ISDN circuit at 1422 Mission 65.99 Inv 000019538881 Total 65.99
316080 Total: 18,964.29
ATCN9011 - AT&T Total: 18,964.29
CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 03/07/2023
Inv February 2023
Line Item Date Line Item Description
02/01/2023 Union Dues - February 2023 224.00
Inv February 2023 Total 224.00
0 Total: 224.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 224.00 CIN4011 - AT&T Mobility
316081 03/07/2023
AP-Check Detail (3/7/2023 - 5:04 PM) Page 2
5 - 12
Check Number Check Date Amount
Inv 7916x02162023
Line Item Date Line Item Description
02/08/2023 AN 287014917916 PD lpads + SPASMOB Library & Finance1/9-2/8/23 92.25 Inv 7916x02162023 Total 92.25
316081 Total: 92.25
CIN4011 - AT&T Mobility Total: 92.25
CSD3014 - Ca. State Disbursement Unit
316082 03/07/2023
Inv PR 02/15/2023
Line Item Date Line Item Description
02/15/2023 PR Batch 21723.02.2023 Garnishment - FAMSS-1406906 814.15 Inv PR 02/15/2023 Total 814.15
316082 Total: 814.15
CSD3014 - Ca. State Disbursement Unit Total: 814.15
DEL0771 - Delta Dental of California
316083 03/07/2023
Inv BE005404159
Line Item Date Line Item Description
02/27/2023 Dental Benefits March 2023 12,380.55
Inv BE005404159 Total 12,380.55
316083 Total: 12,380.55
DEL0771 - Delta Dental of California Total: 12,380.55
PEG4590 - NUFIC
316084 03/07/2023
Inv January
Line Item Date Line Item Description
01/20/2023 AD&D Employer Insurance Coverage 829.15
01/20/2023 AD&D Employee Insurance Coverage 211.50
Inv January Total 1,040.65
316084 Total: 1,040.65
PEG4590 - NUFIC Total: 1,040.65
AP-Check Detail (3/7/2023 - 5:04 PM) Page 3
5 - 13
Check Number Check Date Amount
SOGA6501 - SoCalGAS
316085 03/07/2023
Inv 1/1/23-2/1/23
Line Item Date Line Item Description
02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.83 02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.83 02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.83 02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.83 02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.84 02/07/2023 CNG for City Vehicles (PW and Transit) 1/1/23-2/1/23 360.84 Inv 1/1/23-2/1/23 Total 2,165.00
316085 Total: 2,165.00
SOGA6501 - SoCalGAS Total: 2,165.00
SOU5230 - S.P.Firefighters L-3657
0 03/07/2023
Inv February 2023
Line Item Date Line Item Description
02/01/2023 February 2023 Fire Rec Fees 90.00
02/01/2023 February 2023 Union Dues 1,925.00
02/01/2023 February 2023 Union Insurance 177.42
Inv February 2023 Total 2,192.42
0 Total: 2,192.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,192.42
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 03/07/2023
Inv February 2023
Line Item Date Line Item Description
03/07/2023 February 2023 Union Dues 3,872.45
03/07/2023 February 2023 Insurance 2,309.26
Inv February 2023 Total 6,181.71
0 Total: 6,181.71
SOU5435 - S.P. Police Officers Association Total: 6,181.71 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 03/07/2023
AP-Check Detail (3/7/2023 - 5:04 PM) Page 4
5 - 14
Check Number Check Date Amount
Inv February 2023
Line Item Date Line Item Description
02/01/2023 February 2023 Union Dues 1,440.00
Inv February 2023 Total 1,440.00
0 Total: 1,440.00
SOU5451 - S.P. Public Service Employees Association Total: 1,440.00 SSDV2018 - Sandoval, Sheila
0 03/07/2023
Inv PR 02/15/2023
Line Item Date Line Item Description
02/15/2023 PR Batch 21723.02.2023 - Garnishment 110.63
02/15/2023 PR Batch 21723.02.2023 - Garnishment 956.03
Inv PR 02/15/2023 Total 1,066.66
0 Total: 1,066.66
SSDV2018 - Sandoval, Sheila Total: 1,066.66
WFBK1020 - Computershare Trust Company, N.A.
0 03/07/2023
Inv SOPASAWTR2013
Line Item Date Line Item Description
03/13/2023 South Pasadena Water Revenue Bond 2013 -435.16 03/13/2023 South Pasadena Water Revenue Bond 2013 61,193.76 Inv SOPASAWTR2013 Total 60,758.60
0 Total: 60,758.60
WFBK1020 - Computershare Trust Company, N.A. Total: 60,758.60 Total: 116,671.15
AP-Check Detail (3/7/2023 - 5:04 PM) Page 5
5 - 15

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 16
ATTACHMENT 3 General
City Warrant List
5 - 17

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 18
Accounts Payable
Check Detail
User: ealvarez
Printed: 03/07/2023 - 6:19PM
Check Number Check Date Amount
ACCOEG - ACCO Engineered Systems, Inc.
316086 03/15/2023
Inv 20348172
Line Item Date Line Item Description
12/22/2022 Urgent repair of Senior Center Pelican HVAC system 792.00 Inv 20348172 Total 792.00
316086 Total: 792.00
ACCOEG - ACCO Engineered Systems, Inc. Total: 792.00
ACHG2013 - A-Check Global
316087 03/15/2023
Inv 59-0698222
Line Item Date Line Item Description
01/31/2023 Pre-employment background check services 102.50 Inv 59-0698222 Total 102.50
316087 Total: 102.50
ACHG2013 - A-Check Global Total: 102.50
ADHMGRP - Adhami Engineering Group
316088 03/15/2023
Inv 3
Line Item Date Line Item Description
09/22/2022 Engineering Design: Rectangular Rapid Flashing Beacon 23,400.00 Inv 3 Total 23,400.00
Inv 3C
Line Item Date Line Item Description
09/20/2022 Engineering Design: Rectangular Rapid Flashing Beacon 2,900.00 Inv 3C Total 2,900.00
316088 Total: 26,300.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 1
5 - 19
Check Number Check Date Amount
ADHMGRP - Adhami Engineering Group Total: 26,300.00
ALH0179 - Alhambra Car Wash
316089 03/15/2023
Inv January 2023
Line Item Date Line Item Description
02/21/2023 PD Car Washes January 2023 52.00
Inv January 2023 Total 52.00
316089 Total: 52.00
ALH0179 - Alhambra Car Wash Total: 52.00
ACMT2920 - All City Management Services, Inc.
316090 03/15/2023
Inv 83296
Line Item Date Line Item Description
02/09/2023 Crossing Guard Services: 01/22/23-02/04/23 11,441.25 Inv 83296 Total 11,441.25
316090 Total: 11,441.25
ACMT2920 - All City Management Services, Inc. Total: 11,441.25 ALL0197 - All Star Fire Equipment, Inc.
316091 03/15/2023
Inv 244602
Line Item Date Line Item Description
02/22/2023 Fire - Safety uniform for Benitez 3,143.23
Inv 244602 Total 3,143.23
316091 Total: 3,143.23
ALL0197 - All Star Fire Equipment, Inc. Total: 3,143.23 AMAZONCP - Amazon Capital Services, Inc.
0 03/15/2023
Inv 147K-L9QY-VGCR
Line Item Date Line Item Description
02/16/2023 Supplies for Camp Med 389.84
02/16/2023 Tables for Youth house 747.40
Inv 147K-L9QY-VGCR Total 1,137.24
AP-Check Detail (3/7/2023 - 6:19 PM) Page 2
5 - 20
Check Number Check Date Amount
Inv 1CJP-7CXM-TFFK
Line Item Date Line Item Description
02/27/2023 Senior Center supplies for Senior Prom 93.62 Inv 1CJP-7CXM-TFFK Total 93.62
Inv 1CWT-DPL3-LG9V
Line Item Date Line Item Description
02/21/2023 Specialist Supplies 52.97
02/21/2023 Rec Front office supplies. 11.26
Inv 1CWT-DPL3-LG9V Total 64.23
Inv 1DNM 9YLF 94MNF
Line Item Date Line Item Description
01/30/2023 Five Otterbox Cases for iPhone 12 and iPhone 12 Pro 165.87 Inv 1DNM 9YLF 94MNF Total 165.87
Inv 1JM4-DVFN-TTRM
Line Item Date Line Item Description
02/27/2023 Name Plate - Deputy City Clerk 12.99
Inv 1JM4-DVFN-TTRM Total 12.99
0 Total: 1,473.95
AMAZONCP - Amazon Capital Services, Inc. Total: 1,473.95 RIAL6501 - Arriola, Richard
316092 03/15/2023
Inv 1/30/23
Line Item Date Line Item Description
01/30/2023 Mileage Reimbursement 1/30/2023 17.42
Inv 1/30/23 Total 17.42
Inv 2/14/23
Line Item Date Line Item Description
02/14/2023 Mileage Reimbursement 2/14/2023 17.42
Inv 2/14/23 Total 17.42
316092 Total: 34.84
RIAL6501 - Arriola, Richard Total: 34.84
BAK0369 - Baker & Taylor Books
AP-Check Detail (3/7/2023 - 6:19 PM) Page 3
5 - 21
Check Number Check Date Amount
0 03/15/2023
Inv 2037215783
Line Item Date Line Item Description
01/26/2023 Library Books 1,261.17
Inv 2037215783 Total 1,261.17
Inv 2037218705
Line Item Date Line Item Description
01/26/2023 Library Books 337.27
Inv 2037218705 Total 337.27
Inv 2037221789
Line Item Date Line Item Description
01/31/2023 Library Books 1,499.76
Inv 2037221789 Total 1,499.76
Inv 2037227225
Line Item Date Line Item Description
02/01/2023 Library Books 551.39
Inv 2037227225 Total 551.39
Inv 2037239031
Line Item Date Line Item Description
02/06/2023 Library Books 784.92
Inv 2037239031 Total 784.92
Inv 2037246580
Line Item Date Line Item Description
02/02/2023 Library Books 758.85
Inv 2037246580 Total 758.85
Inv 2037249086
Line Item Date Line Item Description
02/02/2023 Library Books 304.28
Inv 2037249086 Total 304.28
Inv 2037249550
Line Item Date Line Item Description
01/25/2023 Library Books 225.89
Inv 2037249550 Total 225.89
Inv 2037253146
Line Item Date Line Item Description
AP-Check Detail (3/7/2023 - 6:19 PM) Page 4
5 - 22
Check Number Check Date Amount
02/02/2023 Library Books 303.97
Inv 2037253146 Total 303.97
Inv 2037263063
Line Item Date Line Item Description
02/06/2023 Library Books 165.08
Inv 2037263063 Total 165.08
Inv 2037316483
Line Item Date Line Item Description
02/09/2023 Library Books 59.59
Inv 2037316483 Total 59.59
0 Total: 6,252.17
BAK0369 - Baker & Taylor Books Total: 6,252.17
BAK0366 - Baker & Taylor Entertainment
0 03/15/2023
Inv H64036190
Line Item Date Line Item Description
02/01/2023 DVDs/CDs 123.11
Inv H64036190 Total 123.11
Inv H64120660
Line Item Date Line Item Description
02/08/2023 DVDs/CDs 96.67
Inv H64120660 Total 96.67
Inv H64157920
Line Item Date Line Item Description
02/08/2023 DVDs/CDs 131.34
Inv H64157920 Total 131.34
Inv H64158420
Line Item Date Line Item Description
02/09/2023 DVDs/CDs 77.66
Inv H64158420 Total 77.66
Inv H64181290
Line Item Date Line Item Description
02/10/2023 DVDs/CDs 101.65
AP-Check Detail (3/7/2023 - 6:19 PM) Page 5
5 - 23
Check Number Check Date Amount
Inv H64181290 Total 101.65
0 Total: 530.43
BAK0366 - Baker & Taylor Entertainment Total: 530.43
BSHL6710 - Base Hill, Inc., dba Jan Point
0 03/15/2023
Inv 22129
Line Item Date Line Item Description
11/28/2022 Citywide Janitorial Services: November 2022 14,985.00 11/28/2022 Citywide Janitorial Services: November 2022 900.00 11/28/2022 Citywide Janitorial Services: November 2022 1,000.00 Inv 22129 Total 16,885.00
Inv 22163
Line Item Date Line Item Description
12/20/2022 Citywide Janitorial Services: December 2022 14,985.00 12/20/2022 Citywide Janitorial Services: December 2022 1,000.00 12/20/2022 Citywide Janitorial Services: December 2022 900.00 Inv 22163 Total 16,885.00
0 Total: 33,770.00
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 33,770.00 JSKBTH - Bath, Jasmine K
316093 03/15/2023
Inv 129000
Line Item Date Line Item Description
02/23/2023 Refund for rec class before start date. Admin fee applied. 99.00 Inv 129000 Total 99.00
316093 Total: 99.00
JSKBTH - Bath, Jasmine K Total: 99.00
SHBE8032 - Bee, Shuny
316094 03/15/2023
Inv 9319
Line Item Date Line Item Description
02/21/2023 Contract Class Instructor February Taekwondo 5:15PM 195.00 Inv 9319 Total 195.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 6
5 - 24
Check Number Check Date Amount
Inv 9404
Line Item Date Line Item Description
02/21/2023 Contract Class Instructor January Jeetkunedo 9:30AM 487.50 Inv 9404 Total 487.50
Inv 9405
Line Item Date Line Item Description
02/21/2023 Contract Class Instructor February Taekwondo 4:30PM 292.50 Inv 9405 Total 292.50
Inv 9406
Line Item Date Line Item Description
02/21/2023 Contract Class Instructor January Taekwondo 5:15PM 195.00 Inv 9406 Total 195.00
Inv 9407
Line Item Date Line Item Description
02/21/2023 Contract Class Instructor February Jeetkunedo 9:30AM 292.50 Inv 9407 Total 292.50
316094 Total: 1,462.50
SHBE8032 - Bee, Shuny Total: 1,462.50
ADBVTO - Benvenuto, Adriana
316095 03/15/2023
Inv 129025
Line Item Date Line Item Description
02/23/2023 Refund for Rec. class cancelation by instructor. no admin fee 135.00 Inv 129025 Total 135.00
316095 Total: 135.00
ADBVTO - Benvenuto, Adriana Total: 135.00
LEBE8032 - Betts, Lemar
316096 03/15/2023
Inv 9343
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- February Beginners Skateside 522.90 Inv 9343 Total 522.90
AP-Check Detail (3/7/2023 - 6:19 PM) Page 7
5 - 25
Check Number Check Date Amount
Inv 9392
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- February Intermediate Skateside 174.30 Inv 9392 Total 174.30
Inv 9401
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- February After School Skateside 231.00 Inv 9401 Total 231.00
316096 Total: 928.20
LEBE8032 - Betts, Lemar Total: 928.20
BLSP8010 - Blackstone Publishing
0 03/15/2023
Inv 2087868
Line Item Date Line Item Description
02/21/2023 Books/DVDs/CDs (Audibooks) 640.97
Inv 2087868 Total 640.97
0 Total: 640.97
BLSP8010 - Blackstone Publishing Total: 640.97
BLGFRCGR - Blue Force Gear
316097 03/15/2023
Inv 89340
Line Item Date Line Item Description
02/10/2023 Slings for the range 314.80
Inv 89340 Total 314.80
316097 Total: 314.80
BLGFRCGR - Blue Force Gear Total: 314.80
WON6400 - Bob Wondries Ford
316098 03/15/2023
Inv 639844
Line Item Date Line Item Description
02/21/2023 Repairs to #1501, vehicle with blown head gasket 1,745.11 Inv 639844 Total 1,745.11
AP-Check Detail (3/7/2023 - 6:19 PM) Page 8
5 - 26
Check Number Check Date Amount
316098 Total: 1,745.11
WON6400 - Bob Wondries Ford Total: 1,745.11
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 03/15/2023
Inv 9787
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor Senior Yoga - February 179.20 Inv 9787 Total 179.20
Inv 9788
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor Senior Walk-In Yoga - February 100.00 Inv 9788 Total 100.00
0 Total: 279.20
DABN8267 - Bohan, Diana Total: 279.20
DBAR3011 - Brink's Incorporated
316099 03/15/2023
Inv 12197795
Line Item Date Line Item Description
02/01/2023 Armored Car Transportation (Feb 2023 Monthly) 1,583.32 Inv 12197795 Total 1,583.32
Inv 5487482
Line Item Date Line Item Description
01/31/2023 Armored Car Transportation (Excess Fees) 104.81 Inv 5487482 Total 104.81
316099 Total: 1,688.13
DBAR3011 - Brink's Incorporated Total: 1,688.13
BRMR8267 - BRIT West Soccer
316100 03/15/2023
Inv 9244
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tiny Pros Soccer 2-3.5 SA 517.92 AP-Check Detail (3/7/2023 - 6:19 PM) Page 9
5 - 27
Check Number Check Date Amount
Inv 9244 Total 517.92
Inv 9246
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tiny Pros Soccer 2-3.5 SU 269.75 Inv 9246 Total 269.75
Inv 9250
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tiny Pros Soccer 3.5-5 SA 431.60 Inv 9250 Total 431.60
Inv 9280
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Club Pros Soccer 5-7 SA 86.32 Inv 9280 Total 86.32
Inv 9300
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Club Pros Soccer 5-7 SU 215.80 Inv 9300 Total 215.80
Inv 9306
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Club Pros Soccer 7-12 SA 258.96 Inv 9306 Total 258.96
Inv 9329
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Club Pros Soccer 7-12 SU 53.95 Inv 9329 Total 53.95
Inv 9388
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tiny Pros Soccer 3.5-5 SU 647.40 Inv 9388 Total 647.40
316100 Total: 2,481.70
BRMR8267 - BRIT West Soccer Total: 2,481.70
TDBRZTE - Brotze, Todd
316101 03/15/2023
AP-Check Detail (3/7/2023 - 6:19 PM) Page 10
5 - 28
Check Number Check Date Amount
Inv 129004
Line Item Date Line Item Description
02/23/2023 Partial refund for Gazebo reservation due to weather forecast. 67.00 Inv 129004 Total 67.00
316101 Total: 67.00
TDBRZTE - Brotze, Todd Total: 67.00
PMAB8021 - Budka, Pamela Avry
316102 03/15/2023
Inv 9478
Line Item Date Line Item Description
02/22/2023 Senior Contract Class Instructor - February Monthly Chair Yoga 67.20 Inv 9478 Total 67.20
Inv 9480
Line Item Date Line Item Description
02/22/2023 Senior Contract Class Instructor - February Walk-In Chair Yoga 52.00 Inv 9480 Total 52.00
Inv 9789
Line Item Date Line Item Description
02/22/2023 Senior Contract Class Instructor - February Monthly Meditation 38.40 Inv 9789 Total 38.40
Inv 9790
Line Item Date Line Item Description
02/22/2023 Senior Contract Class Instructor - February Walk Meditation 40.00 Inv 9790 Total 40.00
316102 Total: 197.60
PMAB8021 - Budka, Pamela Avry Total: 197.60
DEP5072 - CA Dept of Transportation
316103 03/15/2023
Inv SL220036
Line Item Date Line Item Description
07/23/2021 Signals & Lighting Shared Cost with CaltransApril 2021-June 2021 525.39 Inv SL220036 Total 525.39
AP-Check Detail (3/7/2023 - 6:19 PM) Page 11
5 - 29
Check Number Check Date Amount
Inv SL230342
Line Item Date
01/25/2023 4,791.73
Line Item Description
Signals & Lighting Shared Cost with Caltrans Oct 2022-Dec 2022 Inv SL230342 Total 4,791.73
316103 Total: 5,317.12
DEP5072 - CA Dept of Transportation Total: 5,317.12
CAL5236 - CA Linen Services
316104 03/15/2023
Inv 2081849
Line Item Date Line Item Description
02/22/2023 Fire Department Linen Rental and Cleaning Services: FY22-23 111.63 Inv 2081849 Total 111.63
Inv 2084602
Line Item Date Line Item Description
02/23/2023 Fire Department Linen Rental and Cleaning Services: FY22-23 109.90 Inv 2084602 Total 109.90
316104 Total: 221.53
CAL5236 - CA Linen Services Total: 221.53
CAN0607 - Cantu Graphics Inc.
316105 03/15/2023
Inv 21136
Line Item Date Line Item Description
10/24/2022 Replacement of City Seal for Public Works Vehicle Fleet 126.12 10/24/2022 Replacement of City Seal for Public Works Vehicle Fleet 126.13 10/24/2022 Replacement of City Seal for Public Works Vehicle Fleet 126.13 10/24/2022 Replacement of City Seal for Public Works Vehicle Fleet 126.12 10/24/2022 Replacement of City Seal for Public Works Vehicle Fleet 126.13 Inv 21136 Total 630.63
Inv 21249
Line Item Date Line Item Description
02/21/2023 Community outreach slow down traffic signs 689.06 Inv 21249 Total 689.06
Inv 21318
Line Item Date Line Item Description
02/07/2023 Police Department Printing Services 64.50
AP-Check Detail (3/7/2023 - 6:19 PM) Page 12
5 - 30
Check Number Check Date Amount
Inv 21318 Total 64.50
Inv 21346
Line Item Date Line Item Description
02/17/2023 Business Cards Office Supplies 38.53
Inv 21346 Total 38.53
Inv 21347
Line Item Date Line Item Description
02/17/2023 11x17" Doorsigns 10.32
Inv 21347 Total 10.32
Inv 21350
Line Item Date Line Item Description
02/17/2023 #21350-Design/Typesetting 595.35
Inv 21350 Total 595.35
316105 Total: 2,028.39
CAN0607 - Cantu Graphics Inc. Total: 2,028.39
CRSC2013 - Capital Research & Consulting LLC
316106 03/15/2023
Inv 3112
Line Item Date Line Item Description
12/31/2022 Quarterly fee for overseeing Empower 457 Deferred Compensation 2,841.78 Inv 3112 Total 2,841.78
316106 Total: 2,841.78
CRSC2013 - Capital Research & Consulting LLC Total: 2,841.78 CWNC2501 - Carl Warren & Company
0 03/15/2023
Inv 2029178-2029196
Line Item Date Line Item Description
02/13/2023 Legal Matters 1,570.80
Inv 2029178-2029196 Total 1,570.80
Inv 2029481-2029497
Line Item Date Line Item Description
02/13/2023 Legal Matters 989.40
AP-Check Detail (3/7/2023 - 6:19 PM) Page 13
5 - 31
Check Number Check Date Amount
Inv 2029481-2029497 Total 989.40
0 Total: 2,560.20
CWNC2501 - Carl Warren & Company Total: 2,560.20
CDW5246 - CDW Government LLC
0 03/15/2023
Inv GV40719
Line Item Date Line Item Description
02/16/2023 MS GSA OFFICE STD 2021 LTSC C/O #03-541R1 609.98 Inv GV40719 Total 609.98
Inv GV40726
Line Item Date Line Item Description
02/16/2023 MS GSA OFFICE STD 2021 LTSC C/O #03-69 304.99 Inv GV40726 Total 304.99
0 Total: 914.97
CDW5246 - CDW Government LLC Total: 914.97
TIM4011 - Charter Communications
316107 03/15/2023
Inv 0224964010823
Line Item Date Line Item Description
01/08/2023 AN 8448 30 008 0224964 Services for 1/8/2023 to 2/7/2023 4.80 Inv 0224964010823 Total 4.80
Inv 357905020523
Line Item Date Line Item Description
02/16/2023 Acct # 8448300080357905 (02/05/23-03/04/23) 130.52 Inv 357905020523 Total 130.52
316107 Total: 135.32
TIM4011 - Charter Communications Total: 135.32
CHE6010 - Chem Pro Laboratory, Inc.
316108 03/15/2023
Inv IN102141
Line Item Date Line Item Description
01/01/2023 Monthly cleaning and treatment of City cooling tower-Jan 2023 153.00 AP-Check Detail (3/7/2023 - 6:19 PM) Page 14
5 - 32
Check Number Check Date Amount
Inv IN102141 Total 153.00
Inv IN105859
Line Item Date Line Item Description
02/15/2023 Cooling Tower Cleaning & Sterilization at PD 344.00 Inv IN105859 Total 344.00
316108 Total: 497.00
CHE6010 - Chem Pro Laboratory, Inc. Total: 497.00
CINTAS - Cintas CORP No. 2
316109 03/15/2023
Inv OF19655842
Line Item Date Line Item Description
02/09/2023 Monthly Fire Extinguisher Inspections - CityWide Feb 866.89 Inv OF19655842 Total 866.89
316109 Total: 866.89
CINTAS - Cintas CORP No. 2 Total: 866.89
CIV2123 - CivicStone, LLC
0 03/15/2023
Inv 2018-210
Line Item Date Line Item Description
02/20/2023 Caltrans Housing Consultant: January 2023. 1,803.75 Inv 2018-210 Total 1,803.75
0 Total: 1,803.75
CIV2123 - CivicStone, LLC Total: 1,803.75
COM0699 - Compressed Air Specialties Inc
316110 03/15/2023
Inv 00040885
Line Item Date Line Item Description
02/23/2023 Fire - Air compressor annual service for engine 1,252.74 Inv 00040885 Total 1,252.74
316110 Total: 1,252.74
AP-Check Detail (3/7/2023 - 6:19 PM) Page 15
5 - 33
Check Number Check Date Amount
COM0699 - Compressed Air Specialties Inc Total: 1,252.74 COR7788 - Cornforth, Robert Darren
0 03/15/2023
Inv 9166
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tennis Adult Intermediate 10AM 702.00 Inv 9166 Total 702.00
Inv 9298
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tennis Youth Beginner 12PM 156.00 Inv 9298 Total 156.00
Inv 9358
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tennis Youth Intermediate 11AM 780.00 Inv 9358 Total 780.00
Inv 9402
Line Item Date Line Item Description
02/28/2023 Contract Class Instructor- Tennis Youth Begginer 9AM 468.00 Inv 9402 Total 468.00
0 Total: 2,106.00
COR7788 - Cornforth, Robert Darren Total: 2,106.00
CRSR2010 - Corodata Shredding Inc.
0 03/15/2023
Inv DN 1397149
Line Item Date Line Item Description
01/31/2023 Corodata Shredding Service January 2023 175.56 Inv DN 1397149 Total 175.56
0 Total: 175.56
CRSR2010 - Corodata Shredding Inc. Total: 175.56
COV6LLC - Covered 6, LLC
316111 03/15/2023
Inv 23-0136
Line Item Date Line Item Description
AP-Check Detail (3/7/2023 - 6:19 PM) Page 16
5 - 34
Check Number Check Date Amount
01/30/2023 Secure firearm storage locker 2,392.15
Inv 23-0136 Total 2,392.15
316111 Total: 2,392.15
COV6LLC - Covered 6, LLC Total: 2,392.15
MNBL8170 - Crestline Software, LLC
0 03/15/2023
Inv INV548
Line Item Date Line Item Description
02/16/2023 Water Rate Study Custom Report 375.00
02/16/2023 Water Rate Study Custom Report 375.00
Inv INV548 Total 750.00
Inv INV671
Line Item Date Line Item Description
02/15/2023 Lock Box (Jan 2023) 60.00
02/15/2023 Credit Card & Return Fees (Jan 2023) 9,539.36 Inv INV671 Total 9,599.36
0 Total: 10,349.36
MNBL8170 - Crestline Software, LLC Total: 10,349.36
DROW8010 - D & R Office Works, Inc.
316112 03/15/2023
Inv 0126904-IN
Line Item Date Line Item Description
02/16/2023 Office Chair for Public Works Operations Manager 506.09 Inv 0126904-IN Total 506.09
316112 Total: 506.09
DROW8010 - D & R Office Works, Inc. Total: 506.09
DSP0755 - D & S Printing
316113 03/15/2023
Inv 0207
Line Item Date Line Item Description
02/14/2023 Engraved Name Plates 167.58
Inv 0207 Total 167.58
AP-Check Detail (3/7/2023 - 6:19 PM) Page 17
5 - 35
Check Number Check Date Amount
Inv 11019
Line Item Date Line Item Description
11/30/2022 Police Department information cards 617.40
Inv 11019 Total 617.40
316113 Total: 784.98
DSP0755 - D & S Printing Total: 784.98
DEL4000 - Dell Marketing L.P.
0 03/15/2023
Inv 10652419368
Line Item Date Line Item Description
02/15/2023 Dell Latitude 5530 BTX Base 1,419.38
Inv 10652419368 Total 1,419.38
0 Total: 1,419.38
DEL4000 - Dell Marketing L.P. Total: 1,419.38
GEMT5550 - Department of Health Care Services - GEMT QAF 316114 03/15/2023
Inv GEM0523EMEX
Line Item Date Line Item Description
02/15/2023 Fire - GEMT Q4 8,062.74
Inv GEM0523EMEX Total 8,062.74
316114 Total: 8,062.74
GEMT5550 - Department of Health Care Services - GEMT QAF Total: 8,062.74 HERD8010 - Erdmann, Hollis
0 03/15/2023
Inv 000000965
Line Item Date Line Item Description
02/15/2023 Tuning of Baldwin Piano 200.00
Inv 000000965 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 18
5 - 36
Check Number Check Date Amount
FDBC8025 - Fast Deer Bus Charter Inc.
316115 03/15/2023
Inv 159128
Line Item Date Line Item Description
02/23/2023 Charter Bus Services: Senior Trip to Bowers Museum 1,368.50 Inv 159128 Total 1,368.50
316115 Total: 1,368.50
FDBC8025 - Fast Deer Bus Charter Inc. Total: 1,368.50
RYAN - Garcia, Ryan
316116 03/15/2023
Inv 2/10/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 2/10/2023 15.20
Inv 2/10/23 Total 15.20
316116 Total: 15.20
RYAN - Garcia, Ryan Total: 15.20
CRHY8067 - Hartney, Corey
0 03/15/2023
Inv 9331
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor Basketball Beginner February 429.00 Inv 9331 Total 429.00
Inv 9334
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor Basketball Intermediate February 143.00 Inv 9334 Total 143.00
0 Total: 572.00
CRHY8067 - Hartney, Corey Total: 572.00
RIHZ6601 - Hernandez, Ricardo
316117 03/15/2023
Inv 1/10/23
Line Item Date Line Item Description
01/10/2023 Mileage Reimbursemnet 1/10/23 9.56
AP-Check Detail (3/7/2023 - 6:19 PM) Page 19
5 - 37
Check Number Check Date Amount
Inv 1/10/23 Total 9.56
Inv 1/27/23
Line Item Date Line Item Description
01/27/2023 Mileage Reimbursemnet 1/27/23 8.12
Inv 1/27/23 Total 8.12
Inv 1/31/23
Line Item Date Line Item Description
01/31/2023 Mileage Reimbursemnet 1/31/23 9.96
Inv 1/31/23 Total 9.96
Inv 1/9/23
Line Item Date Line Item Description
01/09/2023 Mileage Reimbursemnet 1/9/23 9.56
Inv 1/9/23 Total 9.56
316117 Total: 37.20
RIHZ6601 - Hernandez, Ricardo Total: 37.20
ADHA6116 - Herrera, Adam
316118 03/15/2023
Inv 1/11/23
Line Item Date Line Item Description
02/16/2023 Milege Reimbursement1/11/23 80.17
Inv 1/11/23 Total 80.17
Inv 1/14/23
Line Item Date Line Item Description
02/16/2023 Milege Reimbursement 1/14/23 26.72
Inv 1/14/23 Total 26.72
Inv 1/18/23
Line Item Date Line Item Description
02/16/2023 Milege Reimbursement 1/18/23 26.72
Inv 1/18/23 Total 26.72
Inv 1/8/23
Line Item Date Line Item Description
02/16/2023 Milege Reimbursement 1/8/23 26.72
Inv 1/8/23 Total 26.72
AP-Check Detail (3/7/2023 - 6:19 PM) Page 20
5 - 38
Check Number Check Date Amount
Inv 2/14/23
Line Item Date Line Item Description
02/16/2023 Milege Reimbursement2/14/23 26.72
Inv 2/14/23 Total 26.72
316118 Total: 187.05
ADHA6116 - Herrera, Adam Total: 187.05
HOMCOMMU - Hom, Reagan
316119 03/15/2023
Inv 020323
Line Item Date Line Item Description
02/03/2023 Repair of radio transceiver unit #1406 450.00 Inv 020323 Total 450.00
Inv 020423
Line Item Date Line Item Description
02/04/2023 Repair battery circuit breaker, time, and siren amp unit #134 450.00 Inv 020423 Total 450.00
316119 Total: 900.00
HOMCOMMU - Hom, Reagan Total: 900.00
HOS1517 - Hose-Man, Inc.
316120 03/15/2023
Inv 2410082-0001-02
Line Item Date Line Item Description
02/15/2023 Supplies to replace old air tool hoses unit 12 service truck 1,837.29 Inv 2410082-0001-02 Total 1,837.29
316120 Total: 1,837.29
HOS1517 - Hose-Man, Inc. Total: 1,837.29
IBLS6116 - Ibarra, Luis
316121 03/15/2023
Inv 1/11/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/11/2023 16.11
Inv 1/11/23 Total 16.11
AP-Check Detail (3/7/2023 - 6:19 PM) Page 21
5 - 39
Check Number Check Date Amount
Inv 1/14/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/14/2023 5.37
Inv 1/14/23 Total 5.37
Inv 1/4/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/4/2023 5.37
Inv 1/4/23 Total 5.37
Inv 1/8/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/8/2023 5.37
Inv 1/8/23 Total 5.37
316121 Total: 32.22
IBLS6116 - Ibarra, Luis Total: 32.22
INT6115 - Interstate Battery Systems of Eastern Los Angeles 316122 03/15/2023
Inv 1778342
Line Item Date Line Item Description
02/02/2022 Replace damaged battery on Water Distribution Unit 24 159.60 Inv 1778342 Total 159.60
Inv 80766
Line Item Date Line Item Description
11/17/2022 Replace 4.5 year old battery on water production vehicle #10 128.73 Inv 80766 Total 128.73
316122 Total: 288.33
INT6115 - Interstate Battery Systems of Eastern Los Angeles Total: 288.33 INCG6011 - Interwest Consulting Group
0 03/15/2023
Inv 60353
Line Item Date Line Item Description
06/10/2020 1132 Fairview Project Expediting: May 2020 300.00 Inv 60353 Total 300.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 22
5 - 40
Check Number Check Date Amount
Inv 61327
Line Item Date Line Item Description
07/13/2020 1132 Fairview Project Expediting: June 2020 900.00 Inv 61327 Total 900.00
Inv 64474
Line Item Date Line Item Description
11/17/2020 815 Freemont Project Expediting: October 2020 712.50 Inv 64474 Total 712.50
Inv 75254
Line Item Date Line Item Description
01/19/2022 815 Freemont Project Expediting: December 2021 5,077.50 Inv 75254 Total 5,077.50
Inv 76271
Line Item Date Line Item Description
02/23/2022 815 Freemont Project Expediting: January 2022 3,620.00 Inv 76271 Total 3,620.00
Inv 77525
Line Item Date Line Item Description
04/18/2022 815 Freemont Project Expediting: March 2022 8,240.00 Inv 77525 Total 8,240.00
Inv 79129
Line Item Date Line Item Description
06/15/2022 815 Freemont Project Expediting: May 2022 665.00 Inv 79129 Total 665.00
0 Total: 19,515.00
INCG6011 - Interwest Consulting Group Total: 19,515.00
JSAR4011 - Jack's Auto Repair
316123 03/15/2023
Inv 17970
Line Item Date Line Item Description
02/15/2023 Manifold gasket and oil switch replacement unit #1201 866.24 Inv 17970 Total 866.24
Inv 18046
Line Item Date Line Item Description
AP-Check Detail (3/7/2023 - 6:19 PM) Page 23
5 - 41
Check Number Check Date Amount
02/08/2023 Headlight repair unit #1201 25.23
Inv 18046 Total 25.23
Inv 18060
Line Item Date Line Item Description
02/13/2023 Starter Replacement of #1201 315.60
Inv 18060 Total 315.60
316123 Total: 1,207.07
JSAR4011 - Jack's Auto Repair Total: 1,207.07
JHMS8020 - JHM Supply
0 03/15/2023
Inv 315977/1
Line Item Date Line Item Description
01/19/2023 Irrigation Supplies for Huntington Drive 133.13 Inv 315977/1 Total 133.13
Inv 316435/1
Line Item Date Line Item Description
02/15/2023 Irrigation Supplies: Huntington/Ramona Medians 168.32 Inv 316435/1 Total 168.32
Inv 317612/1
Line Item Date Line Item Description
02/16/2023 Sprinkler/Nozzles Stock Supplies Huntington/Orange Grove 522.84 Inv 317612/1 Total 522.84
Inv 317617/1
Line Item Date Line Item Description
02/21/2023 Irrigation Supplies: Huntington/Orange Grove 496.68 Inv 317617/1 Total 496.68
0 Total: 1,320.97
JHMS8020 - JHM Supply Total: 1,320.97
JCRS5011 - Jones Coffee Roasters
316124 03/15/2023
Inv 59089
Line Item Date Line Item Description
02/23/2023 Annual PO's for Coffee Supplies (FY22-23) 162.68 AP-Check Detail (3/7/2023 - 6:19 PM) Page 24
5 - 42
Check Number Check Date Amount
Inv 59089 Total 162.68
316124 Total: 162.68
JCRS5011 - Jones Coffee Roasters Total: 162.68
LAW6711 - Lawn Mower Corner
316125 03/15/2023
Inv 39651
Line Item Date Line Item Description
01/31/2023 Portable Honda Inverter(Generator) used to power lighter 2,499.37 Inv 39651 Total 2,499.37
316125 Total: 2,499.37
LAW6711 - Lawn Mower Corner Total: 2,499.37
LIFE822 - Life-Assist Inc.
316126 03/15/2023
Inv 1293779
Line Item Date Line Item Description
02/14/2023 Fire Department Medical Supplies - FY 22-23 252.49 Inv 1293779 Total 252.49
Inv 1293882
Line Item Date Line Item Description
02/14/2023 Fire Department Medical Supplies - FY 22-23 137.02 Inv 1293882 Total 137.02
316126 Total: 389.51
LIFE822 - Life-Assist Inc. Total: 389.51
LILLESTR - Lillian, Estrada
316127 03/15/2023
Inv 02092023
Line Item Date Line Item Description
02/22/2023 Special Meeting Supplies Reimbursement 70.81 Inv 02092023 Total 70.81
316127 Total: 70.81
AP-Check Detail (3/7/2023 - 6:19 PM) Page 25
5 - 43
Check Number Check Date Amount
LILLESTR - Lillian, Estrada Total: 70.81
CRLQ - Luquin, Carlos
316128 03/15/2023
Inv 129043
Line Item Date Line Item Description
02/23/2023 Refundable deposit from WMB reservation on 2/02/2023 561.00 Inv 129043 Total 561.00
316128 Total: 561.00
CRLQ - Luquin, Carlos Total: 561.00
MCM2352 - McMaster Carr Supply Co
316129 03/15/2023
Inv 85543101
Line Item Date Line Item Description
09/28/2023 Strainer filter purchased to replace damaged filter 38.47 Inv 85543101 Total 38.47
Inv 91949509
Line Item Date Line Item Description
01/31/2023 Chemical resistant tubing purchased to replace worn out chlorine 78.23 Inv 91949509 Total 78.23
Inv 92991926
Line Item Date Line Item Description
02/21/2023 Tubing and filling to maintain chlorine injection system @ Sewer 281.72 Inv 92991926 Total 281.72
316129 Total: 398.42
MCM2352 - McMaster Carr Supply Co Total: 398.42
GGTLMY - Molloy, Gregory Tyler
316130 03/15/2023
Inv 1312023
Line Item Date Line Item Description
02/17/2023 Housing Rehabilitation Assessment 65,025.00
Inv 1312023 Total 65,025.00
316130 Total: 65,025.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 26
5 - 44
Check Number Check Date Amount
GGTLMY - Molloy, Gregory Tyler Total: 65,025.00
MOR2900 - Morrow & Holman Plumbing Inc
316131 03/15/2023
Inv P-1-20535
Line Item Date Line Item Description
01/25/2023 Emergency Plumbing Repair-Library Mens Restroom 222.50 Inv P-1-20535 Total 222.50
Inv P-9-19512
Line Item Date Line Item Description
09/19/2022 Emergency Plumbing Repair Orange Grove Womens Restroom Faucet 1,028.57 Inv P-9-19512 Total 1,028.57
316131 Total: 1,251.07
MOR2900 - Morrow & Holman Plumbing Inc Total: 1,251.07
MVCH3011 - MV Cheng & Associates Inc.
316132 03/15/2023
Inv 02/28/2023 A
Line Item Date Line Item Description
03/02/2023 Temporary Staffing Serivces - Senior Accountant (D) 5,831.25 Inv 02/28/2023 A Total 5,831.25
Inv 02/28/2023 B
Line Item Date Line Item Description
03/02/2023 Temporary Staffing Serivces - Consultant (M) February 2023 5,520.00 Inv 02/28/2023 B Total 5,520.00
Inv 02/28/2023 C
Line Item Date Line Item Description
03/02/2023 Temporary Staffing Serivces - Consultant (K) February 2023 9,483.75 Inv 02/28/2023 C Total 9,483.75
Inv 02/28/2023 D
Line Item Date Line Item Description
03/02/2023 Temporary Staffing Serivces - Finance Director - February 2023 19,281.25 Inv 02/28/2023 D Total 19,281.25
316132 Total: 40,116.25
AP-Check Detail (3/7/2023 - 6:19 PM) Page 27
5 - 45
Check Number Check Date Amount
MVCH3011 - MV Cheng & Associates Inc. Total: 40,116.25
NTFL1021 - NetFile, Inc.
316133 03/15/2023
Inv 8518
Line Item Date Line Item Description
02/10/2023 Annual Sub Chrgs for Agency Srvcs (Campaign) 2/13/23 - 2/13/24 1,700.00 Inv 8518 Total 1,700.00
316133 Total: 1,700.00
NTFL1021 - NetFile, Inc. Total: 1,700.00
OREI6711 - O' Reilly Automotive Inc.
316134 03/15/2023
Inv 3213-290473
Line Item Date Line Item Description
10/06/2022 Sewer Div. Auto Supplies 436.02
Inv 3213-290473 Total 436.02
Inv 3213-290475
Line Item Date Line Item Description
10/06/2022 Credit Memo -172.54
Inv 3213-290475 Total -172.54
316134 Total: 263.48
OREI6711 - O' Reilly Automotive Inc. Total: 263.48
OLNP8010 - Outlook Newspapers Group
316135 03/15/2023
Inv 71386
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice 260 St. Albans Ave. 588.00 Inv 71386 Total 588.00
Inv 71387
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Tenant Protections CC 648.00 Inv 71387 Total 648.00
Inv 71461
Line Item Date Line Item Description
AP-Check Detail (3/7/2023 - 6:19 PM) Page 28
5 - 46
Check Number Check Date Amount
02/21/2023 Advertisement - Public Notice Inclusionary Housing Ordinance 516.00 Inv 71461 Total 516.00
Inv 71466
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 7 Patios CC 804.00 Inv 71466 Total 804.00
Inv 71467
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1502 Bank St. DRB 648.00 Inv 71467 Total 648.00
Inv 71468
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice 1230 Kolle St. DRB 576.00 Inv 71468 Total 576.00
Inv 71469
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1213 Fair Oaks Ave DRB 576.00 Inv 71469 Total 576.00
Inv 71470
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 804 Milan Ave. DRB 624.00 Inv 71470 Total 624.00
Inv 71471
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 5049 Collis Ave. DRB 564.00 Inv 71471 Total 564.00
Inv 71584
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 725 Fair Oaks Ave. 600.00 Inv 71584 Total 600.00
Inv 71645
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1030 Brent CHC 444.00 Inv 71645 Total 444.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 29
5 - 47
Check Number Check Date Amount
Inv 71646
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Moffat St. Ext. CC 744.00 Inv 71646 Total 744.00
Inv 71647
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 807 Bank St. CHC 540.00 Inv 71647 Total 540.00
Inv 71747
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - ADU Ord. SPMCC Chapter 36 528.00 Inv 71747 Total 528.00
Inv 71750
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 710 Fair Oaks DRB 576.00 Inv 71750 Total 576.00
Inv 71885
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Inclusionary Housing Ordinance 528.00 Inv 71885 Total 528.00
Inv 71886
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1020 Milan Ave. CHC 624.00 Inv 71886 Total 624.00
Inv 71887
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 11534 Ramona Ave. CHC 600.00 Inv 71887 Total 600.00
Inv 71888
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1ZC Amendments for ADUs 600.00 Inv 71888 Total 600.00
Inv 71992
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 822 Orange Grove Place DRB 588.00 AP-Check Detail (3/7/2023 - 6:19 PM) Page 30
5 - 48
Check Number Check Date Amount
Inv 71992 Total 588.00
Inv 72050
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - ZCA Inclusionary Housing 612.00 Inv 72050 Total 612.00
Inv 72051
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1030 Brent CC 732.00 Inv 72051 Total 732.00
Inv 72181
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice Moffatt Street Extension 1,044.00 Inv 72181 Total 1,044.00
Inv 72183
Line Item Date Line Item Description
02/21/2023 Advertisement- Public Notice - ROW Signage 504.00 Inv 72183 Total 504.00
Inv 72185
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Ord. New Division 36.375 852.00 Inv 72185 Total 852.00
Inv 72270
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Urgency Ord 2353 888.00 Inv 72270 Total 888.00
Inv 72271
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - Ord. 36.375 852.00 Inv 72271 Total 852.00
Inv 72480
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1016 Orange Grove. Ave. 564.00 Inv 72480 Total 564.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 31
5 - 49
Check Number Check Date Amount
Inv 72481
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 807 Bank St. 528.00 Inv 72481 Total 528.00
Inv 72726
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1020 Milan Ave. 636.00 Inv 72726 Total 636.00
Inv 72727
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice 807 Bank St. 528.00 Inv 72727 Total 528.00
Inv 72728
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 2002 Oak Street 624.00 Inv 72728 Total 624.00
Inv 72729
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - ADU Design Standards 576.00 Inv 72729 Total 576.00
Inv 72871
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 07/02/2021 3,720.00 Inv 72871 Total 3,720.00
Inv 73235
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1659 Via Del Rey 432.00 Inv 73235 Total 432.00
Inv 73236
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - ZCA 09/01/2021. 1,224.00 Inv 73236 Total 1,224.00
Inv 73622
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 20 column-inch display 250.00 AP-Check Detail (3/7/2023 - 6:19 PM) Page 32
5 - 50
Check Number Check Date Amount
Inv 73622 Total 250.00
Inv 73739
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 294 St. Albans CHC 636.00 Inv 73739 Total 636.00
Inv 73740
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 741 Garfield CHC 636.00 Inv 73740 Total 636.00
Inv 73741
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1502 Indiana Ave. 720.00 Inv 73741 Total 720.00
Inv 73974
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - 1123 Donaldo Court 804.00 Inv 73974 Total 804.00
Inv 73975
Line Item Date Line Item Description
02/21/2023 Advertisement - Public Notice - ADU Standards - Historic Propert 576.00 Inv 73975 Total 576.00
316135 Total: 29,854.00
OLNP8010 - Outlook Newspapers Group Total: 29,854.00
PAKH5011 - Parkhouse Tire, Inc.
316136 03/15/2023
Inv 4010187344
Line Item Date Line Item Description
02/22/2023 Fire - Flat tire repair and servicing for Dept Vehicle 282.51 Inv 4010187344 Total 282.51
316136 Total: 282.51
PAKH5011 - Parkhouse Tire, Inc. Total: 282.51
AP-Check Detail (3/7/2023 - 6:19 PM) Page 33
5 - 51
Check Number Check Date Amount
PSLSV802 - Pasadena Live Scan Service
316137 03/15/2023
Inv 1150
Line Item Date Line Item Description
01/31/2023 Pre-employement Live Scan Services 200.00
Inv 1150 Total 200.00
316137 Total: 200.00
PSLSV802 - Pasadena Live Scan Service Total: 200.00
PAY7788 - Payke Gymnastics
316138 03/15/2023
Inv 9458
Line Item Date Line Item Description
02/24/2023 Contract Class Instructor -Payke Gymnastics - Tiny Stars 148.00 Inv 9458 Total 148.00
Inv 9459
Line Item Date Line Item Description
02/24/2023 Contract Class Instructor -Payke Gymnastics - New Stars 148.00 Inv 9459 Total 148.00
Inv 9460
Line Item Date Line Item Description
02/24/2023 Contract Class Instructor -Payke Gymnastics - Shining Stars 148.00 Inv 9460 Total 148.00
316138 Total: 444.00
PAY7788 - Payke Gymnastics Total: 444.00
PDI417 - Plumbers Depot Inc.
316139 03/15/2023
Inv PD-52837
Line Item Date Line Item Description
01/25/2023 Sewer Div. Maintenance video van & products 8,215.35 Inv PD-52837 Total 8,215.35
Inv PD-52946
Line Item Date Line Item Description
02/07/2023 Sewer Maintenance Equipment, Materials, Products 5,464.16 Inv PD-52946 Total 5,464.16
AP-Check Detail (3/7/2023 - 6:19 PM) Page 34
5 - 52
Check Number Check Date Amount
Inv PD-53002
Line Item Date Line Item Description
02/16/2023 Sewer Maintenance Equipment, Materials, Products 772.95 Inv PD-53002 Total 772.95
316139 Total: 14,452.46
PDI417 - Plumbers Depot Inc. Total: 14,452.46
POS5265 - Post Alarm Systems
0 03/15/2023
Inv 1559011
Line Item Date Line Item Description
02/16/2023 Post Alarm Services for War Memorial Building 54.33 02/16/2023 Post Alarm Services for Orange Grove Recreation Center 54.33 Inv 1559011 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66

PSOMAS - PSOMAS
316140 03/15/2023
Inv 193261
Line Item Date Line Item Description
02/23/2023 Assistance with General Plan & Downtown Specific Update 973.50 Inv 193261 Total 973.50
316140 Total: 973.50
PSOMAS - PSOMAS Total: 973.50
MCPSTI - Pusateri, Michele
0 03/15/2023
Inv 9408
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- Pickleball - Tuesday 608.40 Inv 9408 Total 608.40
Inv 9419
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- Pickleball - Saturday 393.25 AP-Check Detail (3/7/2023 - 6:19 PM) Page 35
5 - 53
Check Number Check Date Amount
Inv 9419 Total 393.25
0 Total: 1,001.65
MCPSTI - Pusateri, Michele Total: 1,001.65
QUI7779 - Quinn Company
316141 03/15/2023
Inv WO810244018
Line Item Date Line Item Description
11/29/2022 Equipment Maintenance Street Roadway Machinery 4,891.98 Inv WO810244018 Total 4,891.98
Inv WO810244019
Line Item Date Line Item Description
11/29/2022 Annual Maintenance for Street Roadway Machinery 5,301.04 Inv WO810244019 Total 5,301.04
316141 Total: 10,193.02
QUI7779 - Quinn Company Total: 10,193.02
RTPC5500 - Regional TAP Service Center
316142 03/15/2023
Inv 6018686
Line Item Date Line Item Description
02/21/2023 Metro 30 Day Senior Bus Pass subsidy payment January 2023 200.00 Inv 6018686 Total 200.00
316142 Total: 200.00
RTPC5500 - Regional TAP Service Center Total: 200.00
RIN7777 - Rincon Consultants, Inc.
0 03/15/2023
Inv 37068
Line Item Date Line Item Description
02/15/2022 1507 Garfield Project Expediting 330.00
Inv 37068 Total 330.00
Inv 38357
Line Item Date Line Item Description
AP-Check Detail (3/7/2023 - 6:19 PM) Page 36
5 - 54
Check Number Check Date Amount
04/11/2022 133 Peterson Expedited Contract Planning Services 863.75 Inv 38357 Total 863.75
Inv 39052
Line Item Date Line Item Description
05/09/2022 133 Peterson Expedited Contract Planning Services 488.75 Inv 39052 Total 488.75
Inv 42835
Line Item Date Line Item Description
10/11/2022 1507 Garfield Project Expediting 428.75
Inv 42835 Total 428.75
0 Total: 2,111.25
RIN7777 - Rincon Consultants, Inc. Total: 2,111.25
RlPU8540 - Roadline Products Inc. USA
316143 03/15/2023
Inv 18306
Line Item Date Line Item Description
01/25/2023 Street Maintenance Equipment, Materials, Products 861.88 Inv 18306 Total 861.88
Inv 18353
Line Item Date Line Item Description
02/06/2023 Street Maintenance Equipment-Traffic Vest 523.36 Inv 18353 Total 523.36
316143 Total: 1,385.24
RlPU8540 - Roadline Products Inc. USA Total: 1,385.24
RAMS3041 - Rogers Anderson, Malody & Scott LLP
0 03/15/2023
Inv 72116
Line Item Date Line Item Description
01/31/2023 City Audit Services FY2021-22 3,900.00
01/31/2023 City Audit Services FY2021-22 11,700.00
Inv 72116 Total 15,600.00
0 Total: 15,600.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 37
5 - 55
Check Number Check Date Amount
RAMS3041 - Rogers Anderson, Malody & Scott LLP Total: 15,600.00 SAN8569 - Sandler Brothers
316144 03/15/2023
Inv 0240965-IN
Line Item Date Line Item Description
02/22/2023 Emergency supplies - Sandbag bales 325.24
Inv 0240965-IN Total 325.24
316144 Total: 325.24
SAN8569 - Sandler Brothers Total: 325.24
SCF1400 - SC Fuels
316145 03/15/2023
Inv 2316946-IN
Line Item Date Line Item Description
01/31/2023 Fuel for Service Yard-Unleaded Gas Feb 2023 4,877.49 Inv 2316946-IN Total 4,877.49
Inv 2317704-IN
Line Item Date Line Item Description
02/01/2023 Fuel for Service Yard-Diesel Feb 2023 2,387.45 Inv 2317704-IN Total 2,387.45
316145 Total: 7,264.94
SCF1400 - SC Fuels Total: 7,264.94
SDSI0107 - SDS Security Design Systems
316146 03/15/2023
Inv 239498
Line Item Date Line Item Description
12/01/2022 PD Security System - January 2023 65.18
Inv 239498 Total 65.18
Inv 239499
Line Item Date Line Item Description
12/01/2022 PD Security System - January 2023 217.46
Inv 239499 Total 217.46
AP-Check Detail (3/7/2023 - 6:19 PM) Page 38
5 - 56
Check Number Check Date Amount
Inv 239500
Line Item Date Line Item Description
12/01/2022 PD Security System - January 2023 113.00
Inv 239500 Total 113.00
Inv 239501
Line Item Date Line Item Description
12/01/2022 PD Security System - January 2023 30.00
Inv 239501 Total 30.00
Inv 239859
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy-Council Chambers NM 583 - February 2023. 335.60 Inv 239859 Total 335.60
Inv 239860
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy-Yard Cameras NM 618 - February 2023. 145.75 Inv 239860 Total 145.75
Inv 239861
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy-CH 1st floor NM 582 - February 2022 406.84 Inv 239861 Total 406.84
Inv 239862
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy-City Hall Rear Gate NM 586 - February 2023. 228.30 Inv 239862 Total 228.30
Inv 239863
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy- Fire Dep. Gate NM 585 Sep22-Feb23 183.30 Inv 239863 Total 183.30
Inv 239864
Line Item Date Line Item Description
01/01/2023 Monthly SDS Securiy-Fire Dep. EOC NM 584 Feb 2023 37.20 Inv 239864 Total 37.20
Inv 239865
Line Item Date Line Item Description
01/01/2023 PD Security System - February 2023 65.18
AP-Check Detail (3/7/2023 - 6:19 PM) Page 39
5 - 57
Check Number Check Date Amount
Inv 239865 Total 65.18
Inv 239866
Line Item Date Line Item Description
01/01/2023 PD Security System - February 2023 217.46
Inv 239866 Total 217.46
Inv 239867
Line Item Date Line Item Description
01/01/2023 PD Security System - February 2023 113.00
Inv 239867 Total 113.00
Inv 239868
Line Item Date Line Item Description
01/01/2023 PD Security System - February 2023 30.00
Inv 239868 Total 30.00
Inv 240213
Line Item Date Line Item Description
02/01/2023 SDS Security Design Systems - March 2023 65.18 Inv 240213 Total 65.18
Inv 240214
Line Item Date Line Item Description
02/01/2023 PD Security System - March 2023 217.46
Inv 240214 Total 217.46
Inv 240215
Line Item Date Line Item Description
02/01/2023 PD Security System - March 2023 113.00
Inv 240215 Total 113.00
Inv 240216
Line Item Date Line Item Description
02/01/2023 PD Security System - March 2023 30.00
Inv 240216 Total 30.00
Inv 240291
Line Item Date Line Item Description
02/16/2023 PD Security System Annual Control Fee 764.78 Inv 240291 Total 764.78
AP-Check Detail (3/7/2023 - 6:19 PM) Page 40
5 - 58
Check Number Check Date Amount
316146 Total: 3,378.69
SDSI0107 - SDS Security Design Systems Total: 3,378.69
SEITECIN - SEITec, Inc.
316147 03/15/2023
Inv 1027-001-2
Line Item Date Line Item Description
01/30/2023 Develop, design and prepare drawings for pocket parks. 2,229.50 Inv 1027-001-2 Total 2,229.50
316147 Total: 2,229.50
SEITECIN - SEITec, Inc. Total: 2,229.50
WLST8267 - Shuttic, William 101-8030-8021-8267-000
0 03/15/2023
Inv 9783
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- Senior Functional Class Febuary 112.00 Inv 9783 Total 112.00
Inv 9786
Line Item Date Line Item Description
02/27/2023 Contract Class Instructor- Senior Functional Class Feb Walk-In 328.00 Inv 9786 Total 328.00
0 Total: 440.00
WLST8267 - Shuttic, William Total: 440.00
THES8267 - Siegel, Theodore
316148 03/15/2023
Inv 2/10/2023
Line Item Date Line Item Description
02/10/2023 Senior Center Film and presentation -THE QUIET MAN - 02/13/23 150.00 Inv 2/10/2023 Total 150.00
316148 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 41
5 - 59
Check Number Check Date Amount
SCOT8300 - So Cal Office Technologies
316149 03/15/2023
Inv IN3184456
Line Item Date Line Item Description
01/05/2023 AN CO72:21L124-002-S 2,729.34
Inv IN3184456 Total 2,729.34
316149 Total: 2,729.34
SCOT8300 - So Cal Office Technologies Total: 2,729.34
SPBK - Springbrook Holding Company, LLC
0 03/15/2023
Inv INV-011700
Line Item Date Line Item Description
02/08/2023 CivicPay Pad Transaction Fees (Jan 2023) 144.00 Inv INV-011700 Total 144.00
0 Total: 144.00
SPBK - Springbrook Holding Company, LLC Total: 144.00
SGMC2013 - St. George's Medical Clinic
0 03/15/2023
Inv 140421
Line Item Date Line Item Description
02/01/2023 Pre-employment Medical Screening 175.00
Inv 140421 Total 175.00
Inv 140513
Line Item Date Line Item Description
02/01/2023 Pre-employment Medical Screening 175.00
Inv 140513 Total 175.00
0 Total: 350.00
SGMC2013 - St. George's Medical Clinic Total: 350.00
STA5219 - Staples Business Advantage
0 03/15/2023
Inv 3522462900
Line Item Date Line Item Description
02/22/2023 Dial-a-Ride Supplies 80.74
AP-Check Detail (3/7/2023 - 6:19 PM) Page 42
5 - 60
Check Number Check Date Amount
Inv 3522462900 Total 80.74
Inv 3522791190
Line Item Date Line Item Description
11/09/2023 PD Office Supplies 262.37
Inv 3522791190 Total 262.37
Inv 3525949468
Line Item Date Line Item Description
01/02/2023 PD Office Supplies 375.94
Inv 3525949468 Total 375.94
Inv 3527085220
Line Item Date Line Item Description
01/02/2023 PD Office Supplies 109.28
Inv 3527085220 Total 109.28
Inv 3527085221
Line Item Date Line Item Description
01/02/2023 PD Office Supplies 440.56
Inv 3527085221 Total 440.56
Inv 3527085222
Line Item Date Line Item Description
01/03/2023 PD Office Supplies 48.30
Inv 3527085222 Total 48.30
Inv 3528701397
Line Item Date Line Item Description
01/25/2023 Office Supplies for Department 629.51
Inv 3528701397 Total 629.51
Inv 3528778977
Line Item Date Line Item Description
01/24/2023 pencil holder, paper, tape, binder clips, rubber bands, pens 136.07 Inv 3528778977 Total 136.07
Inv 3528778978
Line Item Date Line Item Description
01/26/2023 Office Supplies for Department 641.08
Inv 3528778978 Total 641.08
AP-Check Detail (3/7/2023 - 6:19 PM) Page 43
5 - 61
Check Number Check Date Amount
Inv 3528855564
Line Item Date Line Item Description
01/24/2023 Accessory tray for Library. 42.96
Inv 3528855564 Total 42.96
Inv 3529555773
Line Item Date Line Item Description
01/24/2023 Library supplies: 4PK Hotpress WC Paper Black 36.92 Inv 3529555773 Total 36.92
Inv 3529555774
Line Item Date Line Item Description
01/24/2023 Library supplies: watercolor paints and brush. 25.90 Inv 3529555774 Total 25.90
Inv 3529555775
Line Item Date Line Item Description
01/24/2023 Library supplies: watercolor paper block 21.49 Inv 3529555775 Total 21.49
Inv 3529766683
Line Item Date Line Item Description
02/01/2023 Lubrary supplies: coffee, paper, batteries, dusters 78.17 Inv 3529766683 Total 78.17
Inv 3530119302
Line Item Date Line Item Description
02/01/2023 Library supplies: bulletin board 107.92
Inv 3530119302 Total 107.92
Inv 3530119303
Line Item Date Line Item Description
02/01/2023 Library supplies: foam tape 51.80
Inv 3530119303 Total 51.80
Inv 3530325775
Line Item Date Line Item Description
02/09/2023 Duster refills, febreeze, glue sticks, glue, flash drives 200.16 Inv 3530325775 Total 200.16
Inv 3530515354
Line Item Date Line Item Description
02/11/2023 PD Office Supplies 169.87
AP-Check Detail (3/7/2023 - 6:19 PM) Page 44
5 - 62
Check Number Check Date Amount
Inv 3530515354 Total 169.87
Inv 3530844124
Line Item Date Line Item Description
02/09/2023 Library supplies: foam tape 33.62
Inv 3530844124 Total 33.62
Inv 3531010716
Line Item Date Line Item Description
02/16/2023 Library supplies: 12 pack of Lysol for Children's Department 79.37 Inv 3531010716 Total 79.37
Inv 3531010717
Line Item Date Line Item Description
02/22/2023 Senior Center office supplies 81.20
Inv 3531010717 Total 81.20
Inv 3531010718
Line Item Date Line Item Description
02/22/2023 Senior Center office supplies 312.29
Inv 3531010718 Total 312.29
Inv 3531103014
Line Item Date Line Item Description
02/13/2023 Library supplies: glue gun 82.65
Inv 3531103014 Total 82.65
Inv 3531103015
Line Item Date Line Item Description
02/13/2023 Library supplies: glue sticks Qty # 100 54.29 Inv 3531103015 Total 54.29
Inv 3531162750
Line Item Date Line Item Description
02/22/2023 PD Office Supplies 372.44
Inv 3531162750 Total 372.44
0 Total: 4,474.90
STA5219 - Staples Business Advantage Total: 4,474.90
BNYM6712 - The Bank of New York Mellon Trust Company, N.A.

AP-Check Detail (3/7/2023 - 6:19 PM) Page 45
5 - 63
Check Number Check Date Amount
0 03/15/2023
Inv SOPASAWTR16
Line Item Date Line Item Description
02/07/2023 South Pasadena Water Revenue Bonds 2016 -361.41 02/07/2023 South Pasadena Water Revenue Bonds 2016 731,918.75 Inv SOPASAWTR16 Total 731,557.34
0 Total: 731,557.34
BNYM6712 - The Bank of New York Mellon Trust Company, N.A. Total: 731,557.34 HAFR7000 - The Hartford
316150 03/15/2023
Inv 085038813022
Line Item Date Line Item Description
02/28/2023 Life Insurance Benefit: February 2022. 938.25 Inv 085038813022 Total 938.25
316150 Total: 938.25
HAFR7000 - The Hartford Total: 938.25
HODE8011 - The Home Depot Pro (Formerly Supply Works)
316151 03/15/2023
Inv 732541545
Line Item Date Line Item Description
02/22/2023 Library supplies: Foam hand sanitizer 275.63 Inv 732541545 Total 275.63
316151 Total: 275.63
HODE8011 - The Home Depot Pro (Formerly Supply Works) Total: 275.63 URBP8035 - The Urban Pet
316152 03/15/2023
Inv 220000957848
Line Item Date Line Item Description
02/22/2023 Dog food for K9 Zaggy 67.99
Inv 220000957848 Total 67.99
Inv 220000978774
Line Item Date Line Item Description
02/22/2023 Dog food for K9 Zaggy 135.98
AP-Check Detail (3/7/2023 - 6:19 PM) Page 46
5 - 64
Check Number Check Date Amount
Inv 220000978774 Total 135.98
Inv 220001003360
Line Item Date Line Item Description
02/22/2023 Dog food for K9 Zaggy 135.98
Inv 220001003360 Total 135.98
Inv 220001031414
Line Item Date Line Item Description
02/22/2023 Dog food for K9 Zaggy 135.98
Inv 220001031414 Total 135.98
316152 Total: 475.93
URBP8035 - The Urban Pet Total: 475.93
TOM4455 - Tom's Men's Wear & Uniform's, Inc.
316153 03/15/2023
Inv 22729
Line Item Date Line Item Description
02/09/2023 Clipboard for PCO Valdiviez 46.31
Inv 22729 Total 46.31
316153 Total: 46.31
TOM4455 - Tom's Men's Wear & Uniform's, Inc. Total: 46.31 HSTRNH - Tran, Hsiulee
316154 03/15/2023
Inv 1000305649
Line Item Date Line Item Description
03/07/2023 CSMFO Conference Reimbursement 486.14
Inv 1000305649 Total 486.14
Inv HT 02-03-23
Line Item Date Line Item Description
03/07/2023 Conference Mileage Reimb. 01/31/2023-02/03/2023 35.63 Inv HT 02-03-23 Total 35.63
Inv UBER - 1
Line Item Date Line Item Description
03/07/2023 CSMFO Conference Reimbursement 21.95
Inv UBER - 1 Total 21.95
AP-Check Detail (3/7/2023 - 6:19 PM) Page 47
5 - 65
Check Number Check Date Amount
Inv UBER - 2
Line Item Date Line Item Description
03/07/2023 CSMFO Conference Reimbursement 22.99
Inv UBER - 2 Total 22.99
316154 Total: 566.71
HSTRNH - Tran, Hsiulee Total: 566.71
ADTR5011 - Tregenza, Adam
316155 03/15/2023
Inv 02/22/2023
Line Item Date Line Item Description
02/22/2023 Fire - Company Officer 2B training 300.00
Inv 02/22/2023 Total 300.00
316155 Total: 300.00
ADTR5011 - Tregenza, Adam Total: 300.00
UND6710 - Underground Service Alert/SC
316156 03/15/2023
Inv 1220220698
Line Item Date Line Item Description
01/01/2023 Utility Underground Service Alert for Water Divison 125.50 Inv 1220220698 Total 125.50
Inv 22-2302400
Line Item Date Line Item Description
02/21/2023 Utility Underground Service Alert for Water Divison 54.29 Inv 22-2302400 Total 54.29
316156 Total: 179.79
UND6710 - Underground Service Alert/SC Total: 179.79
POR4707 - United Site Services, Inc.
316157 03/15/2023
Inv INV-01374818
Line Item Date Line Item Description
01/24/2023 Portable Toilet at Skate Park: 01/24/23-02/20/23. 368.34 AP-Check Detail (3/7/2023 - 6:19 PM) Page 48
5 - 66
Check Number Check Date Amount
Inv INV-01374818 Total 368.34
316157 Total: 368.34
POR4707 - United Site Services, Inc. Total: 368.34
UPP7789 - Upper San Gabriel Valley MWD
316158 03/15/2023
Inv 2/01-23
Line Item Date Line Item Description
02/16/2023 MWD Water Purchase January 2023 88.33
Inv 2/01-23 Total 88.33
316158 Total: 88.33
UPP7789 - Upper San Gabriel Valley MWD Total: 88.33
MZVZT - Van Zandt, Maizon
316159 03/15/2023
Inv 1/10/2023
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/10/23 4.32
Inv 1/10/2023 Total 4.32
Inv 1/10/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/10/23 4.32
Inv 1/10/23 Total 4.32
Inv 1/14/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/14/23 4.32
Inv 1/14/23 Total 4.32
Inv 1/18/23
Line Item Date Line Item Description
02/16/2023 Mileage Reimbursement 1/18/23 4.32
Inv 1/18/23 Total 4.32
316159 Total: 17.28
MZVZT - Van Zandt, Maizon Total: 17.28
AP-Check Detail (3/7/2023 - 6:19 PM) Page 49
5 - 67
Check Number Check Date Amount
VERW6711 - Verizon Wireless
316160 03/15/2023
Inv 9927961345
Line Item Date Line Item Description
02/17/2023 AN 842311063-00002 1/18/23-2/17/23 Fire Ipads 765.65 Inv 9927961345 Total 765.65
316160 Total: 765.65
VERW6711 - Verizon Wireless Total: 765.65
VUL6601 - Vulcan Materials Company
0 03/15/2023
Inv 73550522
Line Item Date Line Item Description
02/08/2023 PW Street Division: Asphalt cold mix for roadway repairs. 2,919.84 Inv 73550522 Total 2,919.84
Inv 73550523
Line Item Date Line Item Description
02/08/2023 PW Street Division: Tack/Emulsion for roadway repairs 1,080.45 Inv 73550523 Total 1,080.45
0 Total: 4,000.29
VUL6601 - Vulcan Materials Company Total: 4,000.29
WES4152 - West Coast Arborists, Inc.
0 03/15/2023
Inv 195782
Line Item Date Line Item Description
02/16/2023 1/16/23-1/31/23 Street Maintenance Contract Services 680.00 Inv 195782 Total 680.00
Inv 195783
Line Item Date Line Item Description
02/21/2023 1/16/23-1/31/23 Street Maintenance Contract Services 26,685.00 02/21/2023 1/16/23-1/31/23 Park Maintenance Contract Services 4,020.00 Inv 195783 Total 30,705.00
0 Total: 31,385.00
AP-Check Detail (3/7/2023 - 6:19 PM) Page 50
5 - 68
Check Number Check Date Amount
WES4152 - West Coast Arborists, Inc. Total: 31,385.00
WLHD8020 - Westlake Hardware
0 03/15/2023
Inv 14303127
Line Item Date Line Item Description
11/21/2022 Fire - Kitchen supplies 69.28
Inv 14303127 Total 69.28
Inv 14303171
Line Item Date Line Item Description
12/03/2022 Fire - Building cleaning 8.81
Inv 14303171 Total 8.81
Inv 14303194
Line Item Date Line Item Description
12/09/2022 Fire - Kitchen supplies 155.28
Inv 14303194 Total 155.28
Inv 14303220
Line Item Date Line Item Description
02/24/2023 Lock for Police Department armory 28.65
Inv 14303220 Total 28.65
Inv 14303226
Line Item Date Line Item Description
02/24/2023 PD copy of key for crime prevention storage 3.30 Inv 14303226 Total 3.30
Inv 14303272
Line Item Date Line Item Description
01/06/2023 Fire - Building cleaning 53.63
Inv 14303272 Total 53.63
0 Total: 318.95
WLHD8020 - Westlake Hardware Total: 318.95
WIT6353 - Wittman Enterprises LLC
316161 03/15/2023
Inv 2301059
Line Item Date Line Item Description
02/22/2023 FY 2022-23 Paramedic Billing Services Outstanding Balance 16,947.80 AP-Check Detail (3/7/2023 - 6:19 PM) Page 51
5 - 69
Check Number Check Date Amount
Inv 2301059 Total 16,947.80
316161 Total: 16,947.80
WIT6353 - Wittman Enterprises LLC Total: 16,947.80
PUFG8267 - Wong, Pauline Sam
0 03/15/2023
Inv 9188
Line Item Date Line Item Description
02/23/2023 Contract Class Instructor- Senior Line Dance February Walk-In 204.00 Inv 9188 Total 204.00
Inv 9362
Line Item Date Line Item Description
02/23/2023 Contract Class Instructor- Adult Line Dance February Interm. 26.00 Inv 9362 Total 26.00
Inv 9461
Line Item Date Line Item Description
02/23/2023 Contract Class Instructor- Senior Line Dance February 32.00 Inv 9461 Total 32.00
Inv 9727
Line Item Date Line Item Description
02/23/2023 Contract Class Instructor- Adult Line Dance February Walk-In 117.00 Inv 9727 Total 117.00
Inv 9728
Line Item Date Line Item Description
02/23/2023 Contract Class Instructor- Adult Line Dance February Beginner 26.00 Inv 9728 Total 26.00
0 Total: 405.00
PUFG8267 - Wong, Pauline Sam Total: 405.00
GRA1244 - Woods Maintenance Services, Inc.
316162 03/15/2023
Inv SPAS0123
Line Item Date Line Item Description
02/01/2023 Graffiti Removal Services FY2022-23-January 2023 969.00 AP-Check Detail (3/7/2023 - 6:19 PM) Page 52
5 - 70
Check Number Check Date Amount
Inv SPAS0123 Total 969.00
316162 Total: 969.00
GRA1244 - Woods Maintenance Services, Inc. Total: 969.00 MZLN8267 - Zeledon, Maria
0 03/15/2023
Inv 9273
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor- Spanish 3PM 682.50 Inv 9273 Total 682.50
Inv 9274
Line Item Date Line Item Description
02/22/2023 Contract Class Instructor- Spanish 4PM 1,527.50 Inv 9274 Total 1,527.50
0 Total: 2,210.00
MZLN8267 - Zeledon, Maria Total: 2,210.00
ZOLL8021 - Zoll Medical Corporation
0 03/15/2023
Inv 3623686
Line Item Date Line Item Description
02/23/2023 Fire - Medical Supplies 1,215.51
Inv 3623686 Total 1,215.51
0 Total: 1,215.51
ZOLL8021 - Zoll Medical Corporation Total: 1,215.51
Total: 1,169,409.96
AP-Check Detail (3/7/2023 - 6:19 PM) Page 53
5 - 71

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 72
ATTACHMENT 4
Online Payments
5 - 73

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 74
Date Vendor Amount Description
2/23/2023 UMPQUA Bank $8,158.93 Online Payment for January 2023 Credit Card Transactions.
3/1/2023 Pitney Bowes Reserve Account $2,000.00 Re-load of Pitney Bowes PrePaid Postage Machine Funds. 3/6/2023 So Cal Edison $64,189.93
Online Payment for City's So Cal
Edison Master Account
#511581.

Total: $74,348.86
Online Payment Log
5 - 75
City of

SOUTH PASADENA
Date Description Amount

01.01.2023 CAPIO - Webinar Registration M. Jerejian $30.00

01.01.2023 Pavilions - Community Services Supplies $87.92

01.01-01.30.2023 Gasoline and Tesla Vehicle Charging for Motor Officers $656.50

01.02.2023 Target - 2nd Floor Kitchen Supplies $21.90

01.03.2023 Ring Protect Plus - Security for PW Yard Gate $100.00

01.03.2023 Netflix - Community Services $15.49

01.04.2023 CACEO - Membership for Chris Mandala $100.00

01.04.2023 Southwest Airlines - PARMA Flight Expense for B. Varela $303.96

01.04.2023 Southwest Airlines - PARMA Flight Expense for A. Avena $302.96

01.04.2023 Smart & Final - Community Services Supplies $39.94

01.04.2023 Smart & Final - Community Services Supplies $77.36

01.05.2023 Constant Contact - Annual Communications $200.00

01.06.2023 YM Careers - Job Posting on CLA Careers Website $119.50

01.06.2023 Costco - Supplies $55.10

01.07.2023 World Market - Community Services $59.96

01.08.2023 Zoom - Zoom for Community Development $16.11

01.08.2023 Target - Community Services $41.34

01.09.2023 Terrys Mobile Canvas $13.40

01.10.2023 ***Apple.com - Fraud Dispute - Transaction Dispute Resolution ($449.99)

01.11.2023 K9 Training for Police Department $600.00

01.11.2023 Gun Dog Supply for Police Department $441.00

01.11.2023 LAEDC - Registration Costs for (DCM, CM, M.A., CD Director and Deputy) $375.00

01.11.2023 LAEDC - Registration Costs for (DCM, CM, M.A., CD Director and Deputy) $250.00

01.11.2023 Post Event Debrief Meeting $49.70

01.12.2023 ESRI - ArcGIS Online License for PW $550.00

01.12.2023 Costco - Supplies for Lunar New Year $55.10

01.12.2023 Cost Plus Works Market - Supplies for Lunar New Year $45.69

01.13.2023 Zoom - Annual Renewal for Police Department $161.14

01.13.2023 Costco - Supplies for Lunar New Year $204.10

01.15.2023 Mendocino Farms- CMO 3 Month Brain Dump Meeting $114.83

01.16.2023 Crowdcast - Virtual Streaming Platform for Library $10.00

01.17.2023 Smart & Final - Supplies for Fire $43.29

01.17.2023 USPS - Postage Stamps for Library $60.00

01.18.2023 Starbucks Store - Fire Department $40.00

01.18.2023 Salty Leather Co. - Gas Spring for Strike Team $32.00

01.18.2023 West Coast Trophy - Elected Official Plaque $88.20

01.18.2023 City Council Meeting Dinner Expense $56.77

01.18.2023 City Council Meeting Dinner Expense $66.60

01.18.2023 Refund Southwest Airlines Flight for B. Varela ($303.96)

01.18.2023 South Pasadena Grocery - Camp Med Snacks $128.86

01.18.2023 Plaquemaker - Bench at Memorial Bench $60.87

01.19.2023 SOCAL Newspaper Group for Community Development $730.81

01.19.2023 Mamma's Brick Oven Pizza $197.86

01.19.2023 SOCAL Newspaper Group Advertisement $822.73

01.19.2023 SUSPA, Inc. - Locker Tag for Fire Strike Team $127.34

01.19.2023 Southwest Airlines - Legislative Conference Travel Expense $207.98

01.19.2023 Gus's BBQ - CMO and SGVCOG Mtg. 01/17/2023 $124.26

01.20.2023 INT'L Code Council Inc. - Membership for Building Safety $185.00

01.20.2023 ***Transaction Dispute Resolution ($449.99)

01.20.2023 ***Transaction Dispute Resolution ($34.91)

01.20.2023 ***Transaction Dispute Resolution $449.99

01.24.2023 Costco - Community Services $264.46

01.24.2023 Target - Community Services $50.00

01.25.2023 CSMFO Refund ($395.00)

01.25.2023 United - CAPIO Conference Travel Expense $417.80

01.25.2023 CAPIO - Registration for M. Jerejian $550.00

01.29.2023 Mendocino Farms- Storm Drains Lunch Meeting 01/26/2023 $79.58

01.31.2023 Smart & Final - Camp Med Snacks $88.39

01.31.2023 Smart & Final - Camp Med Snacks $271.98
Total: $8,158.93
January 2023 Credit Card Expense Summary
5 - 76
City of

SOUTH PASADENA
ATTACHMENT 5
Prepaid &Warrant Voids
5 - 77

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 78
Accounts Payable
ealvarez
Printed: 02/23/2023 - 3:43PM
User:

Void Check Proof List
Batch: 00005.02.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: REPNGO Repair N Go Inc.

Check No: 316017 Check Date: 02/13/2023
1,800.00 559 01/19/2023 Emergency Service for Storage Yard Gate Punch Code No 0 101-6010-6601-8120-000
Check Total: 1,800.00
Vendor Total: 1,800.00
Report Total: 1,800.00
AP-Void Check Proof List (2/23/2023 - 3:43 PM) Page 1
5 - 79

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 80
ATTACHMENT 6
Payroll Summary
5 - 81

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 82
Payroll
Payroll Summary Report
Payroll Date: 3/3/2023 Regular
Checks $ 74.29
Direct Deposits $ 498,442.94
IRS Payments $ 112,622.36
EDD - State of CA $ 34,346.88
PERS Pension $ -
Deferred Comp $ 25,918.88
PERS Health $ -
Subtotal: $ 671,405.35
Grand Total: $ 671,405.35
5 - 83

THIS PAGE

INTENTIONALLY

LEFT BLANK
5 - 84
6 6 - 1
DATE:

FROM:

City Council
Agenda Report
March 15, 2023
Armine Chaparyan, City Manager
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO.

SUBJECT: Approval of a Third Amendment to the Arroyo Seco Racquet Club Lease Agreement with I-Tennis, Inc.

Discussion
On January 1, 2011 , the City of South Pasadena (City) entered into a Lease Agreement with I-Tennis, Inc. for the Racquet Club. On May 2, 2012, the City Council approved the First Amendment to the agreement, which allowed for subleasing a portion of the facility to Frotanasce & Associates Sports Medicine Center and Physical Therapy. The agreement was to expire on December 31, 2022. Negotiations were underway for a long-term extension of the terms.

On December 21, 2022, the City Council approved a second amendment to allow further negotiations for a longer term extension of the agreement through April 1, 2023, on a month-to-month basis while negotiations were completed.

Due to continuing negotiations, an additional extension allowing the agreement to continue on a month-to-month basis through June 30, 2023 is necessary. The additional three months will allow for negotiations and contract review with the operator.

Key Performance Indicators and Strategic Plan
This item is in line with the Community Services Departments' Key Performance Indicators, as identified in the Fiscal Year 2022-2023 Budget, and the Adopted 2021- 2026 Strategic Plan for the redevelopment of recreational facilities.

Fiscal Impact
There is no fiscal impact associated with this recommendation. The monthly rent of $8,375.89 will remain the same during this three-month period.

Attachment: Third Amendment to the Arroyo Seco Racquet Club Lease Agreement

THIS PAGE

INTENTIONALLY

LEFT BLANK
6 - 2

ATTACHMENT
Third Amendment to the Arroyo Seco Racquet Club
Lease Agreement
6 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
6 - 4
279352.1 1
AMENDMENT NO. 3 TO THE

I-TENNIS AGREEMENT LEASE AGREEMENT
This Third Amendment to the I-Tennis Lease Agreement (hereinafter "Third Amendment") is made as of the 15th day of March, 2023 (the "Execution Date") by and between The City of South Pasadena, California (hereinafter referred to as "Owner") and I-Tennis, Inc. (hereinafter referred to as "Operator") to amend the terms of the Agreement, as amended by the First Amendment (defined below) and to ratify the actions of the Parties in leasing the Facility (as defined below) since January 1, 2011, and the Second Amendment (defined below), and to ratify the actions of the Parties in managing the Facility (as defined below) since December 21, 2022. Owner and Operator are referred to in this Amendment collectively as the "Parties" and individually as a "Party." WITNESSETH:

WHEREAS, on or about January 1, 2011, Owner and Operator entered into a Lease Agreement Agreement (hereinafter referred to as the "Agreement") for the lease of the Arroyo Seco Racquet Club ("Facility"); and
WHEREAS, on or about May 2, 2012, Owner and Operator entered into Amendment No. 1 to Agreement ("First Amendment"), which approved a sublease of a portion of the Facility to Fortanasce & Associates Sports Medicine Center and Physical Therapy for physical fitness, physical therapy and other uses permitted under the Master Lease; and
WHEREAS, on or about December 21, 2022, Owner and Operator entered into Amendment No. 2 to Agreement (“Second Amendment”), which extended the Term to a total of three months; and
WHEREAS, the Parties desire to amend the terms of the Agreement as amended by the First Amendment and the Second Amendment, and amend the terms of the Agreement as amended by the First Amendment and the Second Amendment for the purpose of requiring additional indemnification. All capitalized terms that are used but not defined in this Second Amendment shall have the meanings given to them in the Agreement as amended by the First Amendment and the Second Amendment.

NOW, THEREFORE, the Parties agree as follows:
a.) The operation of the Agreement from May 2, 2012, to the present, has been continued on the Parties by a mutual operation based on the terms of the Agreement as amended by the First Amendment and the Second Amendment. b.) Section 3.1 (Term) of the Agreement is hereby amended to read as follows, superseding all other iterations of Section 3.1:
6 - 5
279352.1 2

3.1 Term. The term of this Agreement ("Term") shall commence on the Execution Date and continue on a month-to-month basis until June 30, 2023. c.) Section 26.1 A of the Agreement is hereby amended to read as follows:

26.1 Owner may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days written notice to Operator.
d.) Section 26.2 of the Agreement is hereby amended to read as follows:

26.2 Operator may terminate this Agreement at any time and for any reason or no reason, in its sole and absolute discretion, upon thirty (30) calendar days written notice to Owner. Section 26.2 of the Agreement is hereby amended as follows:

Remaining Provisions of the Agreement. All other terms, conditions, and provisions of the Agreement as amended by the First Amendment and the Second Amendment, to extend not modified by this Third Amendment, shall remain in full and effect.

IN WITNESS WHEREOF this Third Amendment is signed by the Parties on the date first above written.

APPROVED AS TO FORM
________________________
Name: Andrew L. Jared
Title: City Attorney
ATTEST
_________________________
Name: Mark Perez
Title: Deputy City Clerk
Owner:

City of South Pasadena
________________________
Name: Arminé Chaparyan
Title: City: Manager
Date:

Manager:

I-Tennis, Inc.

Name: John Letts
Title:

Date:
6 - 6
7 7 - 1
City Council
Agenda Report
DATE: March 15, 2023
FROM: Armine Chaparyan, City Manager~
PREPARED BY: Sheila Pautsch, Community Services Director ITEM NO.

SUBJECT: Approval of a Facility License And Operations Agreement with South Pasadena Batting Cages, LLC for the Operation of the Batting Cage Facility and Adopt the Finding of Exemption From the California Environmental Quality Act
Recommendation
It is recommended that the City Council;

2. Adopt finding of exemption from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301 Existing Facilities.

Background
The City of South Pasadena has batting cages facilities that have been licensed or leased to operators historically. The current operator agreement ended on February 28, 2022. Staff drafted a Request for Proposal from information provided by the Leased Recreational Facilities Ad Hoc Committee (Committee) during a tour of the facilitity and interview of the prior operator. The Committee recommended a new operator to restore the facility to a first-class state, bring a positive experience for all levels of baseball and softball, provide an affordable recreational asset to the community, and develop camps, classes, and lessons as well as a consistent source of revenue to the City.

The Committee approved the South Pasadena Batting Cages (SPBC) Request for Proposals (RFP) at its February 3, 2022, meeting. The RFP became available to the public on February 16, 2022, through Planet Bids, and was distributed to about 45 batting cage operators via mail and email. A Pre-Bid Walk Through was scheduled for February 24, 2022. The RFP proposals were due March 7, 2022, and four proposals were received. The respondents were South Pasadena Batting Cages, South Pasadena Baseball Academy, Apex Training Facility, and All-Star Baseball School and Batting Cages.

Approval of a Agreement with South Pasadena Batting Cages, LLC.

March 15, 2023

Page 2 of 5 ends

The Committee interviewed all four respondents on March 30 and April 7, 2022. Each respondent was given fifteen (15) minutes to give a brief overview of their proposal. The Committee used the remainder of the time to ask questions regarding directly related experience, financials, renovations of the facilities, and performance capability. The Committee discussed each respondent at the end of the interviews and ranked them in the following order:

1. South Pasadena Batting Cages, LLC 87.78

2. South Pasadena Sports Academy 85.78

3. Apex Training Facility 81.75

4. All-Star Baseball School and Batting Cages 60.25
Given the rankings and the discussion following the interviews, the Committee recommended that the City proceed with negotiations with SPBC for approval of an agreement by the City Council for the batting cages operations. The Agreement was brought to City Council on February 1, 2023, for approval. At that time, the City Council asked staff to negotiate a couple additional terms with the operator-to-be regarding Consumer Price Index (CPI), and staff followed up with further negotiations discussions.

Analysis
The Committee is confident that SPBC is the best operator for the needs of the City and in order to restore the facility to a first-class state. SPBC presented a complete capital improvement list and design that included $156,000 for renovations and all new equipment for the Facility. They demonstrated a passion and understanding for the community and the need for a well-managed operating facility. They would bring multiple programs and camps to the baseball and softball community. The Committee believes SPBC will create a top-notch facility and promote the batting cages to the many youth baseball and softball organizations in South Pasadena and the surrounding area. While the other proposers ranked well within the proposal and interview portion of the process, the Committee felt the proposals did not demonstrate a commitment to the needed capital improvements to bring the Facility to full operating conditions.

The new agreement with SPBC is a ten-year agreement with $156,000 in capital improvements in the first six months. The license fee will be $4,000 a month with the understanding the City will allow for improvement credits for approximately 40 months with no license fee. At month thirteen and each year following, the license fee will increase by the (CPI) no greater than 3%, following the direction from Council at the February 1, 2023 Council meeting and subsequent negotiations discussions. The City will set aside 20% of the license fee for a capital improvement fund for future projects at the batting cages.
7 - 2
Approval of a Agreement with South Pasadena Batting Cages, LLC.

March 15, 2023

Page 3 of 5 ends

During the first three months of the agreement, the improvements to be undertaken by SPBC are as follows (Phase 1):

Improvement Maximum Allowed
Reimbursement Amount

1. Purchase and install seven (7) new pitching machines for both baseball and softball
$22,000

2. Contract for and cause to be installed new netting
around all pitching machine and batting cage areas
(Replacement or betterment of existing netting)
$18,000

3. Contract for and cause to be installed new LED lighting to illuminate the batting cage area, and all walking
paths (Replacement or betterment of existing lighting).

New lighting poles to be installed where needed.

Existing lighting poles and light fixtures may be utilized if deemed adequate by City to be refurbished.
$10,000

4. Contract for and cause to be undertaken repairs to
batting cages (Replacement or betterment of existing).

Batting cages will be repaired by replacing damaged
chain-link fencing. Doors entering each cage will be
repaired or replaced. Chain-link fencing will be
extended to the top of the existing poles entering the
cages. New padding will be added around all poles.

New rubberized backstops will be installed behind all
batter's boxes. New turf pads with home plates and
batters boxes will be installed. Replace or repair the
existing hopper ball escalator. Install new weatherproof coverage over pitching machines.
$10,000

5. Contract for and cause to be installed a Clubspeed
point of sale (POS) system
$2,500

6. Purchase and install shade sails and seating $7,000

7. Contract for and cause to be installed artificial turf in Common Area
$8,000

8. Purchase at least ten (10) new and slightly used bats and at least ten (10) helmets for rental use
$3,000
Total Possible License Fee Deduction for Phase 1 $80,500 7 - 3
Approval of a Agreement with South Pasadena Batting Cages, LLC.

March 15, 2023

Page 4 of 5 ends

During months three – six of the agreement, the improvements to be undertaken by SPBC are as follows (Phase 2):

Improvement Maximum Allowable
Reimbursement
Amount

1. Contract for and cause to be completed cleaning,
painting, and remodel the concession stand
$10,000

2. Contract for and cause to be completed reconstruction of restroom. A luxury portable restroom will be provided
adjacent to the concession stand.
$15,000

3. Contract for and cause to be completed installation of new metal gate and fencing from east to west along the
front of facility.
$10,000

4. Contract for and cause to be completed installation of fielding and pitching turf (artificial)
$8,000

5. Contract for and cause to be completed installation of retractable awning for the concession stand
$2,500

6. Contract for and cause to be completed installation of adjustable nets for expanding cages
$8,000

7. Contract for and cause to be completed clean up the
planter and add drought-tolerant plants
$6,000

8. Purchase and install seven (7) new pitching machines for both baseball and softball
$16,000
Total Possible License Fee Deduction for Phase 2 $75,500 Key Performance Indicators and Strategic Plan
This item is in line with the Community Services Departments’ Key Performance Indicators, as identified in the Fiscal Year 2022-2023 Budget, and the Adopted 2021- 2026 Strategic Plan for the redevelopment of recreational facilities.

Fiscal Impact
This project will bring an increased source of revenue from the Facility. A total of up to $156,000 in improvement credits will be credited to the first 40 months. There will be no revenue projected for approximately the first 40 months. In the remaining eight months or six and a half years, the total license fee received will be a minimum of $382,266 in addition to the annual CPI. Revenue will be deposited to account 101-0000-0000-4893.

Commission Review and Recommendation
The Leased Recreational Facilities Ad Hoc Committee reviewed this matter and recommended that the City Council proceed with South Pasadena Batting Cages, LLC. 7 - 4
Approval of a Agreement with South Pasadena Batting Cages, LLC.

March 15, 2023

Page 5 of 5 ends

Environmental Analysis
This item is exempt from California Environmental Quality Act (CEQA) analysis based on State CEQA Guidelines Section 15301 Existing Facilities. The improvements contemplated consist of the repair, maintenance, and minor alteration of existing public facilities with negligible or no expansion of the existing or former batting cage facility use.

Attachments:

1. [Proposed] Facility License and Operations Agreement 7 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
7 - 6

ATTACHMENT
[Proposed] Facility License and Operations
Agreement
7 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
7 - 8
1 Error! Unknown document property name.

FACILITY LICENSE AND OPERATIONS AGREEMENT
This Facilities License and Operations Agreement (the “Agreement”) is entered into this 1st day of April, 2023, by and between City of South Pasadena, a California municipal corporation (“City”), and South Pasadena Batting Cages LLC, a California Limited Liability Company (“Operator”).

1. Premises License. City hereby licenses Operator and Operator to use, inasmuch as they may lawfully do so, the Premises for the uses identified in Section 2, for the term and upon the terms and conditions set forth in this Agreement, the following (collectively, “Premises”):

1.1 Real Property. That parcel of real property located at 660 Stoney Drive, (“Premise”), in the City of South Pasadena, State of California and described with more specificity in Exhibit “A,” which is attached to this Agreement and made a part of this Agreement for all purposes, together with all buildings, fixtures and other improvements located on said land and all easements, covenants and other appurtenant rights (the “Real Property”).

2. Use of Premises.

2.1 Use. Operator shall use the Premises for the operation of a batting cage facility and other activities customarily associated with or incidental to the operation of a batting cage facility, including without limitation, batting lessons, batting cage rental, sale or rental of related merchandise, and food services. Filming on-site with City issued film permits will be allowed. The Location Fee received will be split with the City receiving 80% of all revenue and Operator shall receive 20% of all revenue. Any events or activities other than the aforementioned activities require prior approval by the Community Services Director. Operator shall not use the Premises for any unlawful purpose and shall comply with all valid laws, rules, and regulations applicable to the Premises or the businesses conducted on the Premises.

2.2 Operator’s Right to Control Business Operations.
a) Operator shall have the exclusive right and authority to operate and manage the Premises as Operator deems appropriate subject to the following:
7 - 9
2 Error! Unknown document property name.

1. Operator shall ensure that the facilities are open to all persons consistent with state and federal laws.

2. Operator shall not operate the Premises outside of the hours of 7:00 a.m. to 10:00 pm daily.

3. Operator shall not allow amplified music to be played in violation of the City’s sound ordinance.
b) Without limiting the foregoing, Operator shall solely be responsible for:

1. Establishing and enforcing reasonable rules and regulations concerning the management, use, and operation of a batting cage facility on the Premises, including all safety and security measures, and all protocols and precautions
established due to COVID-19 or other public health issue.

Such shall include developing a safety program for
employee and patron use of the Premises, and developing operational safety standards (patron rules). The safety program and operational safety standard shall conform to the standard of care for batting cage operators in the state of California, and at a minimum shall address the following:
• Training all employees regarding the safety program
• Locking of cages during non-use
• Suitable ground markings in batting cages for player use areas
• Posting of user rules
• Use of helmets by ALL users in batting cages
• Number of persons in cage at a time
• Switch hitting during play
• Footwear use
• Alcohol/drug use
• Minimum age use above 6 years old
• Adult accompanying players under 12 years old
• Minimum age for various speed machines
• Cage gates remaining closed
• Practice swing areas (where allowed/not allowed)
• Picking up balls
• Reporting of incidents
7 - 10
3 Error! Unknown document property name.

2. Determining all fees for use of Premises, lessons (if any), rentals, and all other charges associated with the operation of the Premises;

3. Determining and be solely responsible for all personnel requirements, recruitment schedules and compensation
levels; and shall be solely responsible to employ, train, promote, discharge, and supervise all personnel performing services in and about the Premises as employees to
Operator’s business;

4. Purchasing and/or lease all furnishings, equipment, and operating supplies which Operator deems necessary or
desirable for the operation of the Premises;

5. Establishing accounting, cash collection, and payroll procedures at the Premises; and

6. Conducting all other activities necessary for the operation of the Premises.
c) Notwithstanding the above, City shall have the right to enter and inspect the property at any time the facility is open, including City’s right to temporarily close any portion of the Premises for such inspection. d) City’s representative is the Director of Community Services who is authorized, on behalf of the City, to administer this Agreement and monitor Operator’s compliance with the terms hereof. Unless otherwise notified by City through its City Manager, Operator shall deal exclusively by and through the Director of Community Services or her designee and shall have the right to rely upon decisions rendered by the Director of Community Services who shall be deemed to be the City’s authorized representative. Operator shall meet with City’s representative upon request of the City. Operator shall consider in good faith the requests and recommendations of the Director of Community Services to increase use of facility and revenue, or to enhance maintenance and operation of the facility. e) Since the batting cage facility belongs to the City of South Pasadena, it is expected that the Operator will contribute to the betterment of the quality of life for the residents by utilizing local vendors, whenever possible. 7 - 11
4 Error! Unknown document property name.
f) City shall have the right to review Operator’s marketing materials and have the right to comment upon and make suggestions for improvement to such materials or to Operator’s operations as a whole. Operator shall consider all of City’s suggestions and comments but shall not be obligated to implement the same.

3. Term.

3.1 Term. The term of this Agreement shall be for ten (10) years, beginning on April 1, 2023 (the “Commencement Date”), and ending ten (10) years thereafter (the “Term”) and ending on March 31, 2033. Any extension of this Agreement shall be in writing and signed by both parties following approval by City.

3.2 [Reserved]

3.3 Surrender upon Agreement Expiration. Upon the expiration or earlier termination of this Agreement, Operator shall return the Real Property to City in its then-existing condition. Operator shall be liable to the City for any damage to the facilities or deferred maintenance due to the negligence of the Operator or breach of its duty to maintain the facilities.

3.4 Disposition of Materials. Equipment, Tools, and Supplies. At the termination of this Agreement, Operator shall give City the first right to purchase the moveable fixtures, materials, equipment, tools, and supplies used by Operator in the operations and maintenance of the Premises (moveable F&E”) at a price to be agreed upon between City and Operator. Such option shall exclude any materials, equipment, and supplies that are included as Improvements for which an Improvement Credit was taken by Operator as described in paragraph

5.4, below. If City and Operator are unable to agree upon a price, then the price shall be the value of the moveable F&E, as determined by a qualified appraiser selected by City and Operator. In the event an agreement cannot be reached as to selection of an appraiser, City and Operator shall each select an appraiser, and the two (2) chosen shall select a third appraiser. All three appraisers shall appraise the movable F&E. The agreed-upon opinion of two (2) of the three (3) appraisers shall be the price to be paid by City to the Operator. The costs and expenses of any appraisers shall be divided equally between City and Operator. Those items paid for by Operator through Improvement Credits as identified in section 5.4(a), 7 - 12
5 Error! Unknown document property name.
below, shall be the property of the City at time of application of Rend Credits and shall not be claimed as moveable F&E or property to be disposed of or acquired by the City through this section 3.4.

4. Year Defined. The term "Year" means each one-year period beginning on the Commencement Date and on each anniversary of the Commencement Date during the term of the Agreement.

5. License Fee.

5.1 License Fee. In consideration of City executing this Agreement and granting the rights provided in this Agreement, Operator shall pay in advance to City each month, starting the first day of the fourth month, at the address listed for City in Section 30.5 of this Agreement the sum of $4,000 per month as the License Fee, less any agreed- upon Improvement Credits as described in paragraph 5.4 below. For months 1-3 of the Term, Operator will not pay the License Fee of $4,000 per month. Commencing on the first day of the 13th month of the Term, (first anniversary of the Commencement Date) the monthly License Fee shall increase by the percentage change in the Consumer Price Index, All Items, for All Urban Consumers in the Los Angeles-Anaheim-Riverside Area, promulgated by the Bureau of Labor Statistics of the U.S. Department of Labor ("CPI'') over the same CPI for the same month of the Commencement Date. For the remainder of the Term, annually on the anniversary of the Commencement Date, the monthly License Fee shall be subject to automatic adjustments in proportion to the percentage change in the Consumer Price Index (CPI), from the preceding year. In no event shall the annual adjustment to the License Fee exceed three percent (3%) year over year. At time of claiming such Improvement Credit, Operator shall provide proof of payment for such Improvement being claimed as Improvement Credit for that month’s License Fee due. Payment of the applicable monthly License Fee may be offset by any Improvement Credit established as described below in Paragraph 5.4.

5.2 Calculation of License Fee. For section 5.1, the automatic adjustments shall be calculated by means of the following formula:
7 - 13
6 Error! Unknown document property name.

A= B x (C/D)
Where:

A= Adjusted Base License Fee
B = Base License Fee
C = Monthly index for the third month prior to January 1st of each year in which each Base License Fee adjustment is to become effective D = Monthly index for the month of the Effective Date of this Agreement.

In the event that the CPI is not issued or published, for the period for which such annual License Fee is to be adjusted and computed hereunder, or in the event that the Bureau of Labor Statistics of the United States Department of Labor should cease to publish said index figures, then any similar index published by any other branch or department of the United States Government shall be used; and if none is so published, then another index generally recognized and authoritative shall be agreed upon by City and Operator.

5.3 Fee Due. License Fee shall be due on the first of each month and payable by the 10th day of the month. A 10% late fee, no less than $400.00, will be assessed and an invoice sent by the City if received after the tenth (10) calendar day.

The License Fee shall be paid in monthly installments, on the first day of each calendar month during the term of this Agreement, minus any applicable Improvement Credits upon proof of payment for such Improvements.

5.4 Improvement Credits. As a method to allow Operator to recoup the investment required to pay for capital improvements necessary to renovate and refurbish the Premises as listed below, an Improvement Credit will be allowed against the monthly License Fee up to the amounts described below.

The Operator will be allowed to claim Improvement Credits for the costs of actual improvements made during the first 6 months of the agreement as listed below. a) Calculation of Improvement Credits. If Operator completes the Phase 1 Improvements during the first three months of the Agreement, and the Phase 2 Improvements during the second three months of the Agreement, and provides 7 - 14
7 Error! Unknown document property name.
proof of payment of such Improvements in the amounts stated below for each as Allowed Improvement Reimbursement Amount, then during the first five (5) years of the Agreement, Operator may apply the entire amounts paid for Phase 1 and Phase 2 Improvements actually spent up to the maximum Allowed Improvement Reimbursement Deduction as an Improvement Credit. In no event may the total Improvement Credit exceed the Allowed Reimbursement Amount.

After all applicable and available Allowed Reimbursement Amounts have been applied towards License Fees due, then License Fee shall resume at monthly License Fee amount. Should Operator not complete an improvement by the required completion date, no Reimbursement Amount shall be allowed for that Improvement.

Operator shall complete the following Phase 1 Improvements by the end of the third month (required completion date) following the Commencement Date:

Improvement Maximum Allowed
Reimbursement Amount

1. Purchase and install seven (7) new pitching
machines for both baseball and softball
$22,000

2. Contract for and cause to be installed new
netting around all pitching machine and
batting cage areas (Replacement or
betterment of existing netting)
$18,000

3. Contract for and cause to be installed new
LED lighting to illuminate the batting cage
area, and all walking paths (Replacement or
betterment of existing lighting). New lighting
poles to be installed where needed. Existing
lighting poles and light fixtures may be
utilized if deemed adequate by City to be
refurbished.
$10,000

4. Contract for and cause to be undertaken
repairs to batting cages (Replacement or
betterment of existing). Batting cages will be
repaired by replacing damaged chain-link
fencing. Doors entering each cage will be
repaired or replaced. Chain-link fencing will
be extended to the top of the existing poles
entering the cages. New padding will be
$10,000
7 - 15
8 Error! Unknown document property name.
added around all poles. New rubberized
backstops will be installed behind all batter's
boxes. New turf pads with home plates and
batters boxes will be installed. Replace or
repair the existing hopper ball escalator.

Install new weatherproof coverage over
pitching machines.

5. Contract for and cause to be installed a
Clubspeed point of sale (POS) system
$2,500

6. Purchase and install shade sails and seating $7,000

7. Contract for and cause to be installed artificial
turf in Common Area
$8,000

8. Purchase at least ten (10) new and slightly
used bats and at least ten (10) helmets for
rental use
$3,000
Total Possible License Fee Deduction for Phase
1 Projects
$80,500
Phase 2 Improvements to be completed by the end of the sixth month (required completion date) following the Commencement Date shall be:

Improvement Maximum
Allowable
Reimbursement
Amount

9. Contract for and cause to be completed
cleaning, painting and remodel the concession
stand
$10,000

10. Contract for and cause to be completed
reconstruction of restroom. A luxury portable
restroom will be provided adjacent to the
concession stand.
$15,000

11. Contract for and cause to be completed
installation of new metal gate and fencing from
east to west along the front of facility.
$10,000

12. Contract for and cause to be completed
installation of fielding and pitching turf
(artificial)
$8,000
7 - 16
9 Error! Unknown document property name.

13. Contract for and cause to be completed
installation of retractable awning for the
concession stand
$2,500

14. Contract for and cause to be completed
installation of adjustable nets for expanding
cages
$8,000

15. Contract for and cause to be completed clean
up the planter and add drought-tolerant plants
$6,000

16. Purchase and install seven (7) new pitching
machines for both baseball and softball
$16,000
Total Possible License Fee Deduction for Phase 2 $75,500 In the event of circumstances beyond Operator’s control relating to the procurement or delivery of items in Phase 1 or Phase 2, an exception may be requested by Operator for excusing a delay in the completion of such Improvement. Such request for delay shall be made in writing by Operator to City at least seven (7) days prior to the required completion date stating all efforts by Operator to complete the procurement and installation of such Improvement and the reasons for such delay in purchase, installation, or construction is due to measures beyond the Operator’s control. City shall not unreasonably withhold timely request for exemption due to delay.

Notwithstanding the foregoing, under no circumstance shall completion of an Improvement be excused beyond one year from the Commencement Date. For items 1, 3, 5, 6 or 7 in Phase 1 or any item in Phase 2, Operator may open to the public without such items being procured. For items 2, 4, or 8, Operator may only open to the public during delay period upon permission granted by City. Such delay shall apply to ability to comply with procurement and installation requirement, not License Fee obligation, which shall be due without delay or reduction; improvement credits on all other improvements in the applicable phase may be applied to the License Fee. Operator may apply for an improvement credit for delayed item after eventual procurement and installation, but in no event will the procurement date and eligibility for potential Improvement Credit be extended beyond one year.

In consideration of the reduction of License Fee, the City’s reimbursement of the Improvement Costs under paragraph 5.4 above, any Improvements for which Improvement Credit is applied shall become the property of City pursuant to paragraph 13.3 as if such had been purchased by City. Such shall apply regardless of whether such Improvement is an improvement pertaining to the realty, operation of the 7 - 17
10 Error! Unknown document property name.

Premises, or a moveable or immovable fixture, or other item, including any items of personal property, structure, or piece of equipment.
a) Calculation of and Application for Improvement Credits. For months 1-3 of the Term, Operator will not pay the License Fee of $4,000 per month. Commencing in month four of the Term, Operator may begin applying Improvement Credits for completed Phase 1 improvements. Each month thereafter, the Operator may continue to apply to all License Fees due during the first five years of the Term the remaining Improvement credits up to the maximum amount of the Allowable Reimbursement Amount for the Improvement projects completed. Unless extended by a delay approved by the City, the total amount of Allowable Reimbursement Amount will be set and calculated after month 6 of the Term. b) Overage. Notwithstanding the aforementioned provisions for Improvement Fee credit reconciliation, Operator shall not receive any adjustment in License Fees for actual expenditures that exceeds Allowable Reimbursement Amount amounts stated in section 5.4(a).

6. Permits.

Operator is responsible for obtaining all permits, Agreements, contracts, and any other governmental authorizations required for Operator’s use of the Premises. Operator shall be required to operate the Premises subject to additional conditions imposed by any governmental agencies other than the City.

7. Maintenance and Examination of Records.

Operator shall maintain, at its principal offices, its financial records pertaining to Capital Improvement (Section 13 herein) expenditures relating to the Premises during a period of four (4) years after the conclusion of any Year. Further, all financial records pertaining to Capital Improvement expenditures at the Premises shall, upon at least three (3) business days' prior written request from City to Operator, be open and available to City or Operator‘s representative for an examination at all reasonable times during business hours. City shall be entitled at any time within two (2) years after the conclusion of a Year; to question the sufficiency Improvement expenditures as they relate to agreed-upon Improvement Credits or the accuracy of the report furnished by Operator. Operator shall coordinate with the Public Works division on identifying and noticing requirements for 7 - 18
11 Error! Unknown document property name.
public improvements, including notifications with the Department of Industrial Relations.

8. Incident Reporting.

Operator shall develop a written incident report form for reporting of any injury, death, damage, harm, sexual assault, or theft occurring on the Premises incidents for use by all employees. Within twenty-four hours (24-hours) of Operator becoming aware of any incident, Operator shall submit such written report of such incident to the City representative.

9. Taxes

9.1 Real Property Taxes. Operator shall pay directly to the appropriate taxing authorities, prior to delinquency (except in the case of contests of real estate taxes made in good faith), the actual Real Property Taxes (as defined below) assessed against the Premises which are attributable to the term of this Agreement. If any real estate taxes are assessed against the Premises which do not constitute Real Property Taxes required to be paid by Operator pursuant to the preceding sentence, then City shall pay such real estate taxes to Operator within thirty (30) days after notice from Operator, provided, however, City shall not be require to make such payment more than thirty (30) days before such real estate taxes are due and payable. If City fails to timely contribute its portion of real estate taxes, if any, on a timely basis, then at Operator’s option, Operator may pay the full amount of real estate taxes assessed against the Premises, and thereafter Operator shall receive a credit against the License Fee next payable under this Agreement equal to the portion of real estate taxes advanced by Operator on City’s behalf. In the event Operator in good faith contests the amount of real property taxes or assessments assessed against the Premises, then, upon the final determination of the real property tax liability, Operator and City shall promptly pay their respective portion of the amount of real estate taxes owed.

9.2 Definition of Real Property Taxes. The term "Real Property Taxes" as used herein means any fee, license fee, commercial rental tax, assessment, penalty, or tax imposed by any taxing authority against the Premises.

However, the term "Real Property Taxes" does not include any special assessment imposed against the Premises for improvements made in connection with any adjacent property owned by City or any affiliate of City, any tax imposed upon this transaction or based upon a reassessment of the Premises due to a change of 7 - 19
12 Error! Unknown document property name.
ownership or other transfer of all or part of City’s interest in the Premises or (if applicable) City’s federal or state income, franchise, inheritance or estate taxes, all of which shall be paid by City.

9.3 Other Taxes. Operator shall pay all taxes, license fees or other governmental charges assessed or imposed on the Personal Property owned by Operator located on the Premises or upon the business operations of Operator conducted on the Premises, but Operator‘s responsibility pursuant to this Section shall not include any extraordinary charges or one-time assessments.

10. Utilities. Operator shall pay, before delinquency, all charges for utilities, including water, electricity, gas, heating, cooling and telephone/internet, used by Operator in Operator’s operation of the Premises.

11. Concessions. Operator will be permitted to exclusively operate concession facilities, excluding alcohol, at the batting cage facility for all events.

12. Ownership of Improvements. As of the expiration, or earlier termination of this Agreement, ownership of all Improvements and Capital Improvements shall be solely with City.

13. Improvements. Operator accepts the Premises in as-is condition. Operator is required to fund, construct, and implement the Capital Improvements required in section 5.4. Only such Capital Improvements, which are included in section 5.4, are available for reimbursement and application for Improvement Credits. Prior to engaging in Capital Improvements, including purchase of those items listed as Phase 1 and Phase 2 Improvements, Operator shall obtain the written approval by City’s representative of the materials to be purchased and scope of work to be completed by Operator.

13.1 Capital Improvements Generally. Except for those
Improvements specifically identified in section 5.4, Operator shall have no right to construct alterations, additions, and improvements on the Premises without the approval of City.

13.2 Costs of Construction and Alterations. Operator shall pay all costs for construction or improvements done by it or caused to be done by it on the Premises and shall keep the Premises free and clear of all mechanic’s liens resulting from construction done by or for the Operator. City shall not be required 7 - 20
13 Error! Unknown document property name.
or obligated to make any changes, alterations, additions, improvements, or repairs in or about the Premises or any improvements located thereon or any part thereof during the term.

13.3 Ownership of Improvements No Liens. All Improvements made by Operator pursuant to paragraph 5.4 shall become the property of City upon the termination of the Agreement unless otherwise agreed by City in writing. Operator shall not have the right to create or permit the creation of any lien attaching to City’s interest in the Premises or in any Improvements or F&E as a result of any construction of any Improvements.

13.4 Prevailing Wage. (California Prevailing Wage Law) Operator is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000.00 or more, Operator agrees to fully comply with such Prevailing Wage Laws. Operator shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Operator shall coordinate with the Public Works division regarding notice of projects with the Department of Industrial Relations.

13.5 Monthly Meetings with City. Unless otherwise specified by the City, Operator must schedule and attend monthly meetings with the Community Services Director and provide updates on completed, ongoing, and future Improvement projects.

14. Maintenance and Repairs. Except as otherwise provided in this Agreement, Operator shall, at its sole cost and expenses, maintain the batting cage facility, in first class condition with a high standard of cleanliness, and preserve the facility in the same or better condition as when received on the Commencement Date with subsequent improvements, normal wear and tear excepted. Operator shall perform, at Operator’s sole expense, all repairs necessary to the facility for all improvements, fixtures, furniture, furnishings, and equipment situated therein or used in connection 7 - 21
14 Error! Unknown document property name.
therewith, in such condition. All repairs and maintenance of an amount over $500 must be approved by the City prior to Operator starting projects. Amounts expended for maintenance and repairs shall not be eligible for or applied to Improvement credits.

14.1 As-Is. Operator agrees that it is accepting the Premises “as is” without any representation or warranty by City, or City’s officers, employees, or agents, express, implied or statutory, except as expressly provided herein, as to: (i) the nature or condition of the Premises and (ii) the Premises’ fitness for Operator’s intended use of same. Operator is, or prior to their use of the Premises, will be familiar with the Premises. Operator is relying solely upon its own independent inspection, investigation, and analysis of the Premises as it deems necessary or appropriate.

14.2 Inspections. City, through its duly authorized
representatives, may enter upon the Premises at all reasonable times for the purpose of inspecting and all of the Premises and the improvements and facilities thereon. After such inspections, the City shall give written notice to Operator by mail or personal delivery of the necessary repairs, changes or notices of violations.

Operator shall commence the necessary repairs or changes within ten (10) days following receipt of any written notice or such longer time as may be specified herein and completed such undertaking as soon as practicable, provides, however, any items deemed an emergency shall be completed promptly by Operator upon notification by City. Operator shall have the benefit of any warranties available to the City with respect to the batting cage facility or any component thereof.

15. City’s Cooperation. City recognizes and acknowledges that Operator will need the assistance and cooperation of City to properly perform and fulfill certain of Operator’s covenants and obligations under this Agreement. Therefore, City agrees it shall execute such documents and do such further ministerial acts and things as Operator reasonably requests in order to assist Operator in fulfilling its obligations under this Agreement. City further designates the Community Services Director to work with Operator in assuring that Operator obtains the full cooperation and assistance of City, subject to the terms of this Agreement and all applicable laws. This provision does not affect the City’s ability to exercise its future police powers or 7 - 22
15 Error! Unknown document property name.
discretion in any way.

16. Personnel. During regular business hours at all times, the Operator must have at least have one (1) full-time adult staff member on site. Operator shall maintain adequate and proper personnel for its operations and must closely supervise all employees to ensure a high standard of service. All employees working at the batting cage facility must be over the age of 18, be live scan fingerprinted and cleared through Department of Justice background check prior to commencing employment. The Operator shall be responsible for all reports and obligations with respect to such personnel, including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers compensation insurance.

17. Operations. Operator at its own cost and expense shall operate and manage the batting cage facility in a professional manner, generally including rentals of equipment, space, and instruction. Operator shall provide the following minimum services:
a) Provide overall program and facility oversight and operation. b) Provide services that are affordable to the community. c) Enforce all rules and regulations.
d) Regulate play and conduct of players and spectators. e) Supervise batting cage facility, preserve order, and provide for security of the facility, and prevent damage to the facility by players and others. f) Inspect and provide general maintenance and upkeep of the batting cage facility (which includes the building, grounds, and cages).
g) Develop and implement outreach and marketing, through promotional events and advertising efforts.
h) Host at least two city events a year and provide support for community fundraising events for outreach at the request of City. i) Operate, manage, and supervise the Premises, including but not limited to maintaining, selling, and renting a stock of merchandise, supplies, and equipment suitable for use at the facility to meet customer demand. j) If providing any food service or catering on Premises, such shall be properly permitted by the County of Los Angeles Health Department. 7 - 23
16 Error! Unknown document property name.
k) Focus on service delivery to residents of South Pasadena, especially youth and low-income families.
l) Provide a high quality of cleanliness for the batting cage facility at all times, which includes the facility grounds, restrooms, patio, furnishing and fixtures, offices etc. m) Subject to City approval, obtain user satisfaction surveys or evaluations by batting cage facility customers, to develop information for the Parties' use in tailoring the facility and operations to increase customer satisfaction.

17.1 Marketing. Operator shall have the responsibility to promote, publicize and market the batting cage to optimize public awareness and attendance at the batting cage facility. Operator shall bear all marketing and promotional expenses. Operator may NOT use any City logo without the written consent of the City.

18. Insurance.

18.1 Insurance Coverage. Operator shall obtain, pay for, and maintain, at Operator‘s sole cost and expense, the following types of insurance coverage relating to the Premises and Operator‘s operations of the Premises at all times throughout the term of this Agreement:
a) Liability Insurance. A policy or policies of
comprehensive general liability insurance, with coverage of not less than one million dollars ($1,000,000) each occurrence, with an aggregate of two million dollars ($2,000,000) for bodily injury (including accidental death), property damage, and medical payments.
b) Worker’s Compensation. A policy or policies of
worker's compensation insurance in compliance with applicable California law. c) Casualty Insurance. A standard form policy or
policies of property, fire and extended coverage casualty insurance on the Premises, including all related buildings, with coverage limits not less than the full replacement cost of the Premises. Lessee shall also maintain insurance coverage on, or otherwise assume financial liability for, the Personal Property and the furnishings and equipment owned by Lessee.
d) Sexual abuse or molestation. A policy or policies with coverage of not less than one million dollars ($1,000,000) each occurrence, with an aggregate of two million dollars ($2,000,000).
7 - 24
17 Error! Unknown document property name.

18.2 General Provisions. Operator shall make diligent efforts to assure that the policies of insurance to be maintained by it shall not be subject to cancellation except upon at least ten (10) days' written notice to City. If any policy is cancelled, Operator shall immediately cease operations at the Premises until such insurance coverage is restored. Any subcontractor of Operator allowed by City shall be required to hold all insurance and abide by all provisions of this section 18. At City’s request, Operator shall submit to City a certificate of coverage and proof of payment of premiums. Any insurance required to be carried under this Agreement may be included as part of any blanket or other policy or policies of insurance, subject to the provisions of this Agreement. All policies shall name the City of South Pasadena and its officers, agents, employees, and representatives (collectively, “CITY AND ITS REPRESENTATIVES”) as additional insureds. Coverage afforded to City and its representatives shall be at least as broad as that afforded to Operator. The liability insurance must include all major divisions of coverage and must cover: (A) Premises Operations (including Explosion, Collapse, and Underground [“X,C,U”] coverages as applicable); (B) Independent Contractors’ Protective Liability; (C) Products and Completed Operations (maintain same limits as above until five (5) years after:
recordation of the Notice of Completion or final closeout of the Agreement); (D) Personal and Advertising Injury (with Employer’s Liability Exclusion deleted); (E) Contractual Liability; (F) Broad Form Property Damage; and (G) Sexual Abuse or Molestation Liability (including coverage for: (i) physical, emotional, psychological injury or harm of a person; and (ii) negligent employment, supervision, investigation, reporting or failing to report to proper authorities, or retention of an employee, agent, representative, volunteer, Subcontractor, or person whose actual, alleged, attempted, or threatened behavior, conduct, or verbal or nonverbal communication― whether or not intentional― results in physical, emotional, psychological injury or harm of a person or persons).

18.3 Certificate of Insurance. Operator shall provide CITY with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of 7 - 25
18 Error! Unknown document property name.
the Insurance Requirements. The “certificate of insurance” and an “additional insured endorsement” must state: “The City of South Pasadena, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance or risk coverage of the City. The City’s insurance or self-insurance, or risk pool coverage, will apply in excess of— and will not contribute with— Operator’s insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non-renewal, or reduction in coverage.”

18.4 Business Automobile Insurance. At its own expense, Operator shall obtain, pay for, and maintain— and shall require each of its Subcontractors and employees to obtain and maintain— a “Business Automobile” insurance policy on an occurrence basis to fully protect Operator and City from claims and suits for bodily injury, property damage, and medical payments. The policy must add the City of South Pasadena and its officers, agents, employees, and representatives as additional insureds. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater: (A) one million dollars ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and (B) one million dollars ($1,000,000) per occurrence for property damage; or (C) two million dollars ($2,000,000) combined single limit (“CSL”). The liability insurance must include all major divisions of coverage and must cover all vehicles, whether rented, leased, hired, scheduled, owned or non-owned. Operator shall provide City with a “certificate of insurance” and an “additional insured endorsement”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements. The “certificate of insurance” and an “additional insured endorsement” must state: “The City of South Pasadena, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance, or self-insurance, or both, will apply in excess of— and will not contribute with— this insurance. This insurance applies separately to each 7 - 26
19 Error! Unknown document property name.
insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to City for any policy cancellation, termination, non-renewal, or reduction in coverage.”

19. Indemnification and Hold Harmless.

19.1 Operator shall, at its sole cost and expense, indemnify, defend, and hold harmless the City, its elected officials, officers, agents, employees, and volunteers and those agents of City serving as independent contractors in the role of City officers from all liability, demands, claims, costs, losses, damages, suits, actions, settlements and expenses of every name, kind, and description (collectively, "Claims"), including attorney fees, and costs interest, penalties, expert witness fees, directly or indirectly arising from injuries to or death of any person or damage to property of the City, Operator or others whomsoever, including Claims arising from or connected with the willful misconduct, negligent acts, errors or omissions, the Operator or any person directly or indirectly employed by or acting as agent for the Operator in the performance of this Agreement, or Operator’s failure to comply with its obligations set forth in this Agreement, including the concurrent or successive active or passive negligence of the City, its officers, agents, employees or volunteers, except for claims arising from the sole negligence or willful misconduct of City. Operator shall promptly pay any judgment rendered against Operator or City covering Claims. If City is made a party to any suit or action filed or prosecuted against Operator for such claims, Operator shall pay City any and all costs and expenses incurred by City in such suits or actions, together with attorneys' fees.

19.2 It is understood that the duty of Operator to indemnify and hold harmless the City includes the duty to defend as set forth in Section 2778 of the California Civil Code. Operator shall defend any action or actions filed in connection with a claim with counsel of City's choice and pay all costs and expenses, including attorneys' fees incurred by the City in connection therewith.

19.3 Acceptance of insurance certificates and endorsements required under this Agreement does not relieve the Operator from liability under this indemnification and hold harmless clause. This indemnification and hold 7 - 27
20 Error! Unknown document property name.
harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages and shall survive the expiration or termination of this Agreement.

20. Damage and Restoration.

20.1 Total Destruction. If the buildings or other improvements on the Premises, or the Personal Property under this Agreement, should be totally destroyed (i.e., damage in excess of partial destruction as defined in Section 20.2) by fire or other casualty or a force majeure occurrence, Operator shall have the option, to be exercised in writing within sixty (60) days of such destruction, to either (a) terminate this Agreement in which event the parties shall have no further obligations hereunder, or (b) elect to repair and restore the Premises and thereafter diligently pursue such restoration to completion. In the event that Operator elects to repair and restore the Premises under paragraph 20.1(b), this Agreement shall remain in full force and effect.

20.2 Partial Destruction. If the buildings or other improvements on the Premises or the Personal Property under this Agreement should be partially damaged by fire or other casualty or a force majeure event, then Operator shall, subject to the availability of insurance proceeds (it being understood and acknowledged that Operator shall have no obligation to repair or restore any portion of the Premises if insurance proceeds are not available to fully restore the same), restore the buildings, Improvements and Personal Property in a good and workmanlike manner to a condition as good as or better than the condition in which the buildings, improvements and Personal Property existed prior to their damage or destruction. For purposes of this Agreement, the term "partially damaged" means (a) damage to the extent of 33% or less of the value of the buildings, improvements, and Personal Property at the Premises or (b) damage to the extent that no more than half of the facility at the Premises are rendered unplayable. If the insurance proceeds made available to Operator are not sufficient to fully restore the Premises, then such proceeds shall first cover any outstanding Improvement Credits able to be claimed by Operator, then remaining proceeds shall be provided to City for partial restoration loss, and Operator may terminate this Agreement upon written notice to City in which event the parties 7 - 28
21 Error! Unknown document property name.
shall have no further liability hereunder. In addition, notwithstanding anything in this Section 20.2 to the contrary, if, as a result of the partial destruction of the Premises, Operator is unable to make full and productive economic use of the Premises and, in Operator‘s reasonable determination, the full and complete restoration of the Premises will take in excess of one hundred eighty (180) days, then Operator may, upon written notice to City within sixty (60) days after the partial destruction occurs, terminate this Agreement without right to outstanding Improvement Credits remaining, in which event the parties shall have no further obligations hereunder.

20.3 Damage during the Last Two Years of the Agreement Term.

Notwithstanding the provisions of Section 20.2 to the contrary, if during the last two years of the term of this Agreement, the buildings, Improvements on the Premises, or the Personal Property under this Agreement is damaged to the extent often percent (10%) of the value of the buildings, improvements and Personal Property at the Premises or more, then Operator shall have the option, to be exercised within thirty (30) days of such damage or destruction, to either (a) terminate this Agreement in which event the parties shall have no further obligations hereunder or (b) elect to repair and restore the Premises in accordance with the provisions of Section 20.2 above.

21. Abatement and Term Extension. If Operator is unable to make full and productive economic use of the Premises during repair, reconstruction, or replacement as provided for in Sections 19 or 20, Operator’s License Fee obligations as well as City’s obligations for Improvement Credits under Article 5 shall be abated in proportion to the loss of use of the Premises, suffered during the particular month. Proportional abatement of License Fee and improvement credit obligations shall continue until such time as Operator is again fully able to operate.

22. Application of Insurance Proceeds Upon Termination. If, after the partial or total destruction of the Premises, this Agreement is terminated pursuant to the provisions of this Article 19 or 20, then all insurance proceeds made available on account of such destruction shall first be paid to Operator to reimburse Operator for the value of any and all improvements made to the Premises by Operator prior to such destruction until such time as Operator has received full reimbursement for all such 7 - 29
22 Error! Unknown document property name.
improvements, less any Improvement Credits received, and for the value of any personal property at the Premises owned by Operator; second, to City until such time as City has received full reimbursement for the value of the improvements at the Premises which existed as of the first day of the Initial Term plus the Improvements Credits applied to date, and the balance, if any, shall be paid to Operator.

23. Termination by City.
a) This Agreement may be terminated by the City upon the occurrence of any of the following events:
1) Any material breach of the Agreement by Operator which remains uncured for a period of 45 days after written notice from the City;
2) In the event that the City determines in its sole discretion that it wishes to use the facility for a purpose other than a batting cage facility upon one (1) year’s written notice;
3) The total or partial destruction of the batting cage facility or any event which renders the facility unusable pursuant the
provisions of section 19 and 20; or,
4) At the City’s sole discretion upon sending written notice of termination for cause to Operator after the City has sent to Operator three or more notices of Operator’s material breach within any twelve (12) month period.
b) In the event of termination of this License Agreement by the City pursuant to this section, Operator waives any right to compensation from the City for the value of Operator’s license, the unexpired term of this License Agreement, any Improvements, unpaid Improvement Credits, loss of business goodwill, Fixtures and Equipment, and the City’s payment of relocation benefits under Government Code section 7260, et seq., if any.

24. Termination by Operator. This Agreement may be terminated by Operator with one (1) year written notice to City. Upon exercising this section, Operator forfeits any right to compensation from the City for the value of Operator’s license, the unexpired term of this License Agreement, any Improvements, unpaid Improvement 7 - 30
23 Error! Unknown document property name.
credits, loss of business goodwill, Fixtures and Equipment, and the City’s payment of relocation benefits under Government Code section 7260, et seq., if any.

25. Reimbursement for Improvements. As of the expiration, or earlier termination of this Agreement, except as specified in this section for Termination without cause by City and those circumstances of Eminent Domain in section 23, Operator shall not be entitled to any proration or reimbursement for any Improvements, Capital Improvements, or outstanding unpaid or unapplied Improvement credits.

In the event of a Termination Without Cause by City, Operator shall be entitled to reimbursement for the amortized amount of the costs of Phase 1 and 2 Improvements actually made, based on the following formula:

Reimbursement = Net Phase 1 and 2 Improvement Costs x Months Remaining in Term 120
“Net Phase 1 and 2 Improvement Costs” is defined as the actual costs of such improvements submitted to the City at time of claiming Improvement credits minus the Improvement Credits received to date at time of termination.

26. Eminent Domain

26.1 Total Taking. If at any time during the term of the Agreement, the Premises is taken by condemnation or by right of eminent domain by any third party, then this Agreement shall terminate on the date of such taking and all license fee payments already made shall be apportioned as of the date of the taking. For purposes of this Article, a "material portion" shall be deemed to have been taken if the remaining portion cannot economically be used by Operator, in Operator’s reasonable judgment, in the manner in which the Premises were used prior to such taking.

26.2 Partial Taking. In the event that use of less than all or a material portion of the Premises is taken by condemnation or by right of eminent domain by any third party, then this Agreement shall not terminate, but the License Fee due during the remainder of the Agreement term shall be reduced as of the date of such partial taking in a proportion to the reduction in the Gross Revenues of the Premises attributable to such partial taking. 7 - 31
24 Error! Unknown document property name.

26.3 Condemnation Award. If there is a taking by right of eminent domain by any third party, the award shall belong to and be paid to City, except that Operator shall receive from the award the following: (a) a sum attributable to the value of Operator’s license, including· improvements, and (b) a sum attributable to Operator’s loss of good will.

27. Representations Warranties and Covenants.

27.1 Power and Authority. City hereby represents and warrants that it has the requisite right, power, legal capacity and authority to enter into this Agreement and to fully perform each and all of its obligations under this Agreement. Operator hereby represents and warrants that it has the requisite right, power, legal capacity and authority to enter into this Agreement and to fully perform each and all of its obligations under this Agreement.

27.2 No Conflict. City represents and warrants that neither this Agreement nor the consummation of the transactions contemplated by this Agreement will result in a breach of or constitute a default under any other agreement, commitment or obligation to which City or the Premises is bound, nor will it violate any law, rule, regulation, restriction, judicial or administrative order, judgment, or decree applicable to City or the Premises. Operator represents and warrants that neither this Agreement nor the consummation of the transactions contemplated by this Agreement will result in a breach of or constitute a default under any other agreement, commitment or obligation to which Operator is bound, nor will it violate any law, rule, regulation, restriction, judicial or administrative order, judgment or decree applicable to Operator.

27.3 Encumbrances. City shall not (a) grant any easements, rights of way, licenses or other similar rights, (b) convey to the public or dedicate to the public all or any portion of the Premises, or (c) consent to the Premises being included as part of an assessment district, or (d) encumber, lien or mortgage its fee interest in the Premises, in each case without obtaining Operator’s prior written consent, which consent shall be granted or withheld in Operator’s sole discretion and which consent shall not be unreasonably withheld.

28. Frustration of Purpose. At any time during the term of this Agreement, (i) if the governing body of any political subdivision having competent jurisdiction over the 7 - 32
25 Error! Unknown document property name.

Premises should enact any valid zoning or other ordinance, law or regulation (collectively, "Use Law") which prohibits the use of the whole or a substantial part of the Premises for the purposes as provided in Section 2.1 of this Agreement; (ii) if an event of force majeure (collectively, "Force Majeure Event") occurs, including without limitation, declared or undeclared war, sabotage, riot or other acts of civil disobedience, acts or omissions of government, labor disputes, shortages of fuel or other materials, accidents, fires, explosions, floods, earthquakes, or other acts of God, which substantially prevents Operator’s use of the Premises as provided for in Section

2.1 of this Agreement; or (iii) if Facilities become unavailable or inadequate so as to substantially interfere with Operator’s use of the Premises as provided in Section 2.1 of this Agreement, it is agreed that Operator may elect, within one hundred twenty (120) days after the effective date of such Use Law or the occurrence of the Force Majeure Event, or the date Facilities become unavailable or inadequate, to cancel this Agreement and surrender possession of the Premises. Any such cancellation and surrender by Operator shall act to release and discharge Operator and City from any further obligation under this Agreement. In addition, it is agreed that during the period of any Force Majeure Event; during the period that Facilities are unavailable or inadequate; and/or during any period that any defect in the Premises substantially interferes with Operator’s use of the Premises as provided in Section 2.1 of this Agreement, City and Operator shall be excused from performing their respective obligations under this Agreement whether or not Operator exercises its right to terminate as provided herein.

29. Assignment. Except as otherwise provided below, Operator shall not assign this Agreement or sublet all or any part of the Premises without the prior written consent of City, which consent shall not be unreasonably withheld or delayed. Operator shall notify City of any proposed assignment or subletting at least sixty (60) days prior to the proposed effective date of such assignment or subletting. City’s consent shall be required for any assignment or sublease of all or any portion of Operator’s interest in this Agreement to any corporation, limited liability company, partnership or other entity which controls, is controlled by or is under common control with Operator or 7 - 33
26 Error! Unknown document property name.
any individuals or entity which directly or indirectly owns an interest in Operator

30. Breach and Remedies. The following conditions will constitute a breach of this Agreement and a default thereunder:

30.1 Conditions of Default.
a) If Operator fails to pay license fee or fulfill any other monetary obligation of Operator to City, and Operator fails to cure such monetary default within thirty (30) days after written notice from City to Operator of such monetary default.
b) If either party fails to fulfill any of its other non-monetary obligations under this Agreement when due or called for, and the party in default fails to cure such non-monetary default within sixty (60) days after written notice from the non-defaulting party of such non-monetary default; provided, however, that if the nature of the non-monetary default is of a nature such that it cannot be fully cured within that sixty (60) day period, the party in default shall have such additional time as is reasonably necessary to cure the default so long as the party in default is proceeding diligently to complete the necessary cure after service of notice by the non-defaulting party.
c) If the Operator fails to complete the required Capital Improvements listed in section 5.4, unless extension is agreed to writing by the parties.

30.2 Remedies.
a) If any of the conditions identified in Section 28.l above should occur and the party in default does not cure the default, the non-defaulting party may elect to terminate this Agreement immediately and seek all remedies as provided under law and equity.
b) If either party at any time by reason of the other party's default pays any sum or does any act that requires payment of any sum, the sum paid by the non-defaulting party shall be immediately due and owing by the defaulting party to the non-defaulting party at the time the sum is paid, and if paid at a later date shall bear interest at the rate of ten percent (10%) per annum from the date the sum is paid by the non-defaulting party until the non-defaulting party is reimbursed by the defaulting party.
7 - 34
27 Error! Unknown document property name.
c) If either City or Operator should bring an action in a court of law to enforce any of its rights or remedies under this Agreement, both parties agree that the prevailing party in any such litigation shall be entitled to a recovery of reasonable attorneys' fees and costs incurred by way of such action.

31. Business Name. Operator shall at all times conduct its operations of the batting cage facility exclusively under the name(s) "South Pasadena Batting Cages ". Operator shall not rename the facility any other fictitious business name without prior written consent of the City.

32. General Provisions

32.1 Entire Agreement. This Agreement contains all of the agreements of the parties with respect to the matters covered by this Agreement, and no prior agreements, oral or written, or understandings or representations of any nature whatsoever pertaining to any such matters shall be effective for any purpose unless expressly incorporated in the provisions of this Agreement. The provisions of this Agreement shall not be amended or altered except by an agreement in writing signed by both of the parties.

32.2 Waiver. This Agreement contains all of the agreements of the parties with respect to the matters covered by this Agreement, and no prior agreements, oral or written, or understandings or representations of any nature whatsoever pertaining to any such matters shall be effective for any purpose unless expressly incorporated in the provisions of this Agreement. The provisions of this Agreement shall not be amended or altered except by an agreement in writing signed by both of the parties.

32.3 Brokers. City and Operator represent to each other that they are not obligated to any broker or finders in connection with this Agreement, and each party agrees to defend, indemnify, and hold the other harmless from any claim, suit or demand made upon the other by any person, firm or corporation for brokerage fees or commissions or other similar compensation with respect to this Agreement arising out of any act or agreement of the indemnifying party.

32.4 Notices and Addresses. All notices, demands, requests or replies provided for or permitted by this Agreement shall be in writing and may be delivered by any one of the following methods: (1) by personal delivery with receipt acknowledged in writing (2) by deposit with the United States Postal 7 - 35
28 Error! Unknown document property name.

Service as certified or registered mail, return receipt requested, postage prepaid to the addresses stated below; or (3) by deposit with an overnight express delivery service with receipt acknowledged in writing. Notice deposited with the United States Postal Service in the manner described above shall be deemed effective three (3) business days after deposit with the Postal Service. Notice by overnight express delivery service shall be deemed effective one (1) business day after deposit with the express delivery service. Notice by personal delivery shall be deemed effective at the date and time of personal delivery.

For purposes of notice, demand, request, reply or payment, the address of City shall be:

Sheila Pautsch, Community Services Director
City of South Pasadena
815 Mission Street
South Pasadena, California 91030
For purposes of notice, demand, request, reply or payment, the address of Operator shall be:

Arthur Becerra and Melina Becerra
South Pasadena Batting Cages, LLC,
1446 Oak Crest Ave.

South Pasadena CA 91030
Each party shall have the right to designate a different address within the United States of America, and the City may update the name of the individual serving in the position of the City’s Community Services Director by the giving of notice to the other party in conformity with this Article.

32.5 Governing Law: Partial Invalidity. This Agreement and the rights and liabilities of the parties to the Agreement shall be governed by the laws of the State of California.

32.6 If any Party to this Agreement brings a lawsuit to enforce or interpret this Agreement, the lawsuit shall be filed in the Superior Court for the County of Los Angeles, California.
7 - 36
29 Error! Unknown document property name.

32.7 Severability If any term or provision of this Agreement or application of the Agreement to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is invalid or unenforceable, shall not be affected by such invalidity or unenforceability, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

32.8 Leasehold Mortgages. Operator shall have no right, at any time, to subject all or a portion of Operator’s interest under this Agreement to one or more mortgages, deeds of trust or like instruments ("Leasehold Mortgages").

32.9 Holding Over. If Operator does not vacate the Premises upon the expiration or earlier termination of the Agreement, Operator’s occupancy of the Premises shall be a "month-to-month" tenancy, subject to all the terms of this Agreement applicable to a month- to-month tenancy.

32.10 Estoppel Certificates. Upon City’s or Operator’s written request, the other party shal1 execute, acknowledge and deliver to the requesting party, a written statement certifying: (a) that none of the terms or provisions of this Agreement have changed (or if they have been changed, stating how they have been changed); (b) that this Agreement has not been cancelled or terminated; (c) the last date of payment of the License Fee and other charges and the time period covered by such payments; and (d) that the other party is not, to the best of-the certifying party's knowledge, in default under this Agreement (or, if the other party is claimed to be in default, stating why). Such party shall deliver such statement to the requesting party within ten (10) days after the requesting party's request. Any such statement may be given by the requesting party to any prospective purchaser or encumbrancer of City or Operator’s interest in this Agreement.

32.11 Captions. Captions in this Agreement are included for convenience only and are not to be taken into consideration in any construction or interpretation of this Agreement or any of its provisions.

32.12 Exhibits. The Exhibits referred to below and attached to this Agreement are incorporated herein as if set forth in full:
a) Exhibit "A" - Legal Description of Real Property
7 - 37
30 Error! Unknown document property name.

32.13 Further Assurances. City and Operator agree that at any time or from time-to-time after the execution of this Agreement, they shall, upon request of the other, execute and deliver such further documents and do such further acts and things as may be reasonable requested in order to fully effect the purpose of this Agreement.

32.14 No Joint Venture. Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party as creating the relationship of principal and agent, a partnership or joint ventures between City and Operator. It is understood and agreed that neither any provisions contained in this Agreement nor any acts of City or Operator shall be deemed to create any relationship between City and Operator other than the relationship of Licensor and Licensee.

32.15 No Interpretation Against Draftsman. City and Operator hereby agree that no provision of this Agreement shall be construed against either Operator or City on the basis that the provision was drafted by such party or such party's counsel.

32.16 Counterparts. This License Agreement may be executed in counterparts and, as so executed, shall constitute an agreement that shall be binding upon all Parties hereto, notwithstanding that the signatures of all Parties and/or their designated representatives do not appear on the same page. This License Agreement may be transmitted by email and the reproduction of signatures by email, pdf or other electronic means will be treated as binding as if originals. Any assembly of this License Agreement with such signatures shall be deemed an original.
[Signatures on following page]
7 - 38
31 Error! Unknown document property name.

IN WITNESS WHEREOF, this Agreement has been executed as of the date first set forth above.

South Pasadena Batting Cages, LLC
Dated _________________ ________________________________ Name: Arthur Becerra
Title: Manager
Dated _________________ ________________________________ Name: Melina Becerra
Title: Manager
City of South Pasadena
Dated _________________ ________________________________ Name: Arminé Chaparyan, City Manager
Title: City Manager
Attest
Dated _________________ ________________________________ Name: Mark Perez,
Title: Deputy City Clerk
Approved as to Form
Dated _________________ ________________________________ Name: Andrew L. Jared
Title: City Attorney
7 - 39

THIS PAGE

INTENTIONALLY

LEFT BLANK
7 - 40
8 8 - 1
City Council
Agenda Report
DATE: March 15, 2023 FROM: Armine Chaparyan, City Manager ·P'
PREPARED BY: Luis Frausto, Management Services Director ITEM NO.
--
SUBJECT: Amendment to Professional Services Agreement with Robert Half International Inc., for Temporary Staffing Services in an Amount Not-to-Exceed $150,000
Recommendation
It is recommended that the City Council:

2. Appropriate $150,000 to Professional Services - Permanent Account 101-2030- 2034-8170-000 from General Fund Reserves to fund the amendment.

Background
City Council approval is requested to amend the Professional Services Agreement (PSA) with Robert Half International Inc. (Robert Half) to continue temporary staffing services in. various departments within the City. In October 2022, the City Council approved a PSA with Robert Half to provide temporary staffing services for various departments throughout the city. The need for temporary staffing services by Robert Half continues to be critical in support of the backlog of work and high workload. The City's Human Resources Division is actively working to fill vacant positions and address employee turnover. Currently, the City has temporary staff assigned to Human Resources, City Clerk's Office, and the Fire Department to fill in for vacant positions critical to each department's operation.

Since the agreement was approved by the City Council, the use of Robert Half has expanded to include the Fire Department. The Public Works Department is also bringing on temporary staff to fill a critical supervisor vacancy that has not been filled due to meet and confer obligations. The approval of this amendment will allow the City to continue receiving temporary staffing services in the various departments that are currently recruiting for vacant positions.

Amendment to Professional Services Agreement with Robert Half March 15, 2023

Page 2 of 3 ends

Analysis
As of March 2023, the City has incurred approximately $78,000 for services rendered by Robert Half for temporary staffing. The need for temporary staff assignments is anticipated to be needed for several more months. As the City continues to update, modernize, and facilitate more efficient services for residents, it is anticipated that additional temporary staff may be necessary to cover critical vacancies while recruitment efforts continue. Based on preliminary projections, staff recommends amending the agreement to add $150,000 and extending the term through June 30, 2024, to allow for the City to complete the backlog and recruit for vacant positions that temporary assignments are filling.

Overview of Temporary Staff Assignments
Human Resources Division: Human Resources is using temporary staff to assist with a backlog of work, assist in process and procedural updates, recruitment efforts, and employer branding efforts to attract top-qualified candidates. With the recent critical vacancies within the Division, additional temporary staffing was acquired to assist in filling the immediate need, assisting with the backlog of work, and allowing for operations to continue seamlessly as the division actively works on recruitments to fill the vacant positions within the department, and throughout the other city departments as well. Simultaneously, the Human Resources Division is diligently working on employee engagement efforts to boost employee morale, provide a positive experience in the workplace, and increase efficiencies to serve our residents better.

Fire Department: Fire has experienced turnover in staffing and currently has a temporary staff person from Robert Half assisting the Fire Chief with administrative functions within the department. The recruitment for the vacant position is underway.

This temporary staffing assignment is critical to the department to ensure administrative operations continue uninterrupted and that there are no adverse impacts on services to the community.

Finance Department: Finance acquired temporary staffing through Robert Half to assist with bank reconciliations, expedite year-end accounting work in preparation for the audit process, and assist in implementing procedural and process updates that temporary staffing assignment has now been completed, and the Department no longer utilizes Robert Half for temporary staffing services. Due to the services received, the Department was able to make significant strides in the backlog and allowed the administration the ability and time to recommend and implement an updated Purchasing Policy for the City.

Fiscal Impact
The requested amendment will extend the term of the contract through June 30, 2024.

The total contract amount will increase by $150,000 for a total contract amount not to exceed $250,000. This contract amount will be offset by salary savings from vacant 8 - 2
Amendment to Professional Services Agreement with Robert Half March 15, 2023

Page 3 of 3 ends

positions citywide. Each department will be responsible for the payment of services rendered and managing the expenditures within their budgets.

Attachments:

1. Proposed Amendment to Professional Services Agreement with Robert Half Inc.

2. Professional Services Agreement with Robert Half International Inc. from June 20, 2022
8 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
8 - 4
ATTACHMENT 1
Proposed Amendment to Professional Services
Agreement with Robert Half International Inc.
8 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
8 - 6

Page 1 of 2 ends

AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR TEMPORARY STAFFING

SERVICES
THIS AMENDMENT (“Amendment”) is made on this 15th day of March 2023, by and between the CITY OF SOUTH PASADENA (“CITY”) and ROBERT HALF INTERNATIONAL INC. (“CONSULTANT’).

RECITALS
WHEREAS, on October 19, 2022, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL SERVICES (“Agreement”) for CONSULTANT to perform TEMPORARY STAFFING services for the City; and
WHEREAS, the original Agreement was in the amount of $100,000, for the Scope of Services; and
WHEREAS, the CITY desires to execute an Amendment to extend the termination date of the Agreement to June 30, 2024, in an amount not to exceed $150,000. The aggregate total of Agreement and this Amendments is a sum total of $250,000; and

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

1. That Section 3.4 “Maximum Amount” of the Agreement is hereby amended to read as follows:
“Maximum Amount”: The highest total compensation and cost payable to CONSULTANT by CITY under this agreement. The Maximum Amount under this Agreement is Two-Hundred Fifty Thousand Dollars ($250,000).

2. That Section 3.6 “Termination Date” of the Agreement is hereby amended to read as follows:
“Termination Date”: June 30, 2024

3. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. 8 - 7

Page 2 of 2 ends

“City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
Robert Half International Inc.

By:______________________________
Signature
Printed: Chriz Garza
Title: Senior Vice President
Date:______________________
Attest:

By:__________________________
Mark Perez , Deputy City Clerk
Date:________________________

Approved as to form:

By:___________________________
Andrew L. Jared, City Attorney

Date:________________________
8 - 8
ATTACHMENT 2
Professional Services Agreement with Robert Half
International Inc.
8 - 9

THIS PAGE

INTENTIONALLY

LEFT BLANK
8 - 10
Professional Services Agreement – Consultant Services

Page 1 of 22 ends

Approved For Use 11/15/16

PROFESSIONAL SERVICES AGREEMENT

FOR TEMPORARY STAFFING SERVICES
(City of South Pasadena /Robert Half International Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Robert Half International Inc. (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: municipal professional office staffing.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Temporary Staffing Services as discussed in Exhibit A.

Individual assignments to be made through engagement letters executed by Agreement Administrator and Consultant’s project administrator, consistent with the terms of this Agreement.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Belinda Varela, Human Resources and Risk Manager. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 11
Professional Services Agreement – Consultant Services

Page 2 of 22 ends

Approved For Use 11/15/16

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is OneHundred- Thousand Dollars ($100,000).

3.5. “Commencement Date”: June 20, 2022

3.6. “Termination Date”: December 31, 2023

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. City and Consultant may extend the Term in a writing executed by City and Consultant. No engagement letter shall be valid beyond the Termination date or valid extension thereof.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 12
Professional Services Agreement – Consultant Services

Page 3 of 22 ends

Approved For Use 11/15/16

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All personnel engaged in the work shall be qualified to perform such services. Chris Garza, Senior Vice President of Robert Half International Inc. shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 13
Professional Services Agreement – Consultant Services

Page 4 of 22 ends

Approved For Use 11/15/16
shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. This audit provision shall not apply to confidential information, including but not limited to, Consultant's Assigned Individual's personnel files or the remuneration paid by Consultant to its Assigned Individuals and subcontractors.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. [Intentionally Omitted]

6.4. Compensation for Subcontractors. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule set for in Exhibit B as full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 14
Professional Services Agreement – Consultant Services

Page 5 of 22 ends

Approved For Use 11/15/16

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by the Assigned Individuals for City in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 15
Professional Services Agreement – Consultant Services

Page 6 of 22 ends

Approved For Use 11/15/16
Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement. Notwithstanding anything to the contrary in this Agreement, Consultant shall not be liable for, or have any duty of defense or indemnification with respect to any acts or omissions of City.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 16
Professional Services Agreement – Consultant Services

Page 7 of 22 ends

Approved For Use 11/15/16

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other non-employee of Consultant or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VIII- showing. The Certificate of Insurance must include the following reference: Temporary Staffing Services
 Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 17
Professional Services Agreement – Consultant Services

Page 8 of 22 ends

Approved For Use 11/15/16

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
 General Liability:
 General Aggregate: $2,000,000
 Products Comp/Op Aggregate $2,000,000
 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 18
Professional Services Agreement – Consultant Services

Page 9 of 22 ends

Approved For Use 11/15/16

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 19
Professional Services Agreement – Consultant Services

Page 10 of 22 ends

Approved For Use 11/15/16
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Belinda Varela, 1414 Mission Street South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 20
Professional Services Agreement – Consultant Services

Page 11 of 22 ends

Approved For Use 11/15/16

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Belinda Varela
Human Resources and Risk Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7312
Facsimile: (626) 403-7241
If to Consultant
Robert Half International Inc.

Attn Chris Garza
790 E. Colorado Blvd Suite 800
Pasadena, CA 91101
Telephone: (626) 463-2030
Facsimile: (626) 683-1217
With courtesy copy to:

Andrew Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
With a copy to:

Robert Half International Inc.

Attn Client Contracts Dept.
2613 Camino Ramon
San Ramon, CA 94583

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 21
Professional Services Agreement – Consultant Services

Page 12 of 22 ends

Approved For Use 11/15/16
documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid for all hours worked and satisfactorily performed prior to the effective date of termination and any conversion fees. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 22
Professional Services Agreement – Consultant Services

Page 13 of 22 ends

Approved For Use 11/15/16
unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement. Confidential information shall not include (1) information that is in the public domain; (2) information that was known to the receiving party before receipt of the information from the disclosing party; or, (3) information received from a third party having the right to lawfully possess and disclose such information without breaching any promise of confidentiality. In addition, no receiving party shall be in violation of this Agreement if required to disclose such information based on a valid request for public records pursuant to the California Public Records Act, by a court of competent jurisdiction or governmental agency with power to force disclosure. However, upon receipt of a subpoena or other order to produce Confidential Information, the receiving party shall promptly notify the disclosing party in writing of such disclosure requirement. City agrees to hold in confidence the social security number and other legally protected personal information, and City agrees to implement and maintain reasonable security procedures and practices to protect such information from unauthorized access, use, modification or disclosure.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 23
Professional Services Agreement – Consultant Services

Page 14 of 22 ends

Approved For Use 11/15/16
consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 24
Professional Services Agreement – Consultant Services

Page 15 of 22 ends

Approved For Use 11/15/16

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. [SIGNATURES ON NEXT PAGE]
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 25
Professional Services Agreement – Consultant Services

Page 16 of 22 ends

Approved For Use 11/15/16
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
Robert Half International Inc.EOE
By:________________________________
Signature
Printed: Chris Garza
Title: Senior Vice President
Date:______________________
Attest:

By:__________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________
Approved as to form:

By:_________________________
Andrew Jared, City Attorney
Date:________________________
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 10/20/2022
10/20/2022
10/25/2022
10/25/2022
8 - 26
Professional Services Agreement – Consultant Services

Page 17 of 22 ends

Approved For Use 11/15/16
EXHIBIT A: SCOPE OF SERVICES
Consultant shall provide City with temporary staffing services.

Consultant’s employees that are temporary assigned to City to provide services shall be referred to herein as Assigned Individuals"
In order to request Consultant provide City services, City will provide Consultant with notice (e.g., via telephone, e-mail, facsimile, or mail) describing the services needed in reasonable detail. Consultant will promptly reply to such request, cooperate with City regarding identifying a suitable Assigned Individual and indicate whether Consultant will or will not provide the requested Services. If Consultant elects to provide the requested services, send City a writing with the Assigned Individual’s name, role, bill rate, overtime rate, and start date (“engagement letter”, See form at Exhibit C).

The maximum length of any assignment with the City will be three year fiscal years unless the Assigned Individual is a CalPERS annuitant in which case the maximum length will be 960 hours per fiscal year.

Nothing in this Agreement shall obligate any Robert Half International Inc. branch office, other than the branch office located in Pasadena, California to perform services for City under the terms and conditions contained herein. Notwithstanding the foregoing, Robert Half International Inc. shall be responsible for any liability or claim arising out of the performance of the services under the terms of this Agreement.

Consultant shall be the employer of all Assigned Individuals, and shall perform or be responsible for the following:
a) Recruiting, screening, interviewing and hiring employees in accordance with all applicable state and federal laws;
b) Establishing, calculating, paying wages and overtime, and providing any benefits to employees that Robert half offers to them;
c) Paying or withholding all required payroll taxes and insurance premiums for programs that an employer is required by law to provide to its employees; d) Providing workers’ compensation benefits or coverage for its employees in amounts at least equal to what is required by law;
e) Fulfilling the employer’s obligations for unemployment compensation; f) Making legally required employment law disclosures (wage-hour posters, etc.) to its employees;
g) Exercising human resources (i.e., non-operational) supervision of its employees (i.e., orienting, reassigning, counseling, disciplining, and discharging employees in accordance with the law);
h) Maintaining personnel and payroll records; and
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 27
Professional Services Agreement – Consultant Services

Page 18 of 22 ends

Approved For Use 11/15/16
i) Requiring its employees to acknowledge that they will have no right to participate in any employee benefit plans of Client.

If City requires Consultant to perform background checks or other placement screenings of Assigned Individuals, City agrees to notify Consultant prior to the start of services under this Agreement. Consultant will conduct such checks or screenings only if they are described in a signed, written amendment to this Agreement. If City requests a copy of the results of any checks conducted on Consultant's Assigned Individuals, City agrees to keep such results strictly confidential and to use such results in accordance with applicable laws and solely for employment purposes.

It is understood that City has full responsibility for: (i) providing safe working conditions as required by law, including compliance with all public health and occupational safety regulations and guidelines applicable to City's business, and (ii) ensuring that safety plans exist for, and safety related training is provided to, Assigned Individuals working on City's premises.

City shall supervise Assigned Individuals providing services to City. City shall not permit or require Assigned Individuals:
i. to perform services outside of the scope of Assigned Individual's assignment; ii. to sign contracts or statements (including SEC documents); iii. to make any management decisions;
iv. to make any final decisions regarding system design, software development or the acquisition of hardware or software;
v. to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable instruments or valuables;
vi. to use computers, or other electronic devices, software or network equipment owned or licensed by Assigned Individual;
vii. to operate machinery (other than office machines) or automotive equipment.

City may request that Consultant permit its Assigned Individuals to provide services to City remotely (i.e., from a location other than City's offices) using City's or Consultant's laptop and/or other computer or telecommunications equipment (the “Equipment”). City acknowledges and agrees that Consultant shall have no control over, and City shall be solely responsible for, (i) the logical and physical performance, reliability and security of the Equipment or related devices, network accessibility and availability, software, services, tools and e-mail accounts (collectively, “Computer Systems”) used by the Assigned Individual, and (ii) the security, integrity, and backing up of the data and other information stored therein or transmitted thereby. Moreover, City must not permit Assigned Individual to save or store any of City's files or other data on the Computer Systems provided by Consultant (including, but not limited to, any virtual desktop infrastructure solution). City agrees that Consultant shall not be liable for any loss, damage, DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 28
Professional Services Agreement – Consultant Services

Page 19 of 22 ends

Approved For Use 11/15/16
expense, harm, business interruption or inconvenience resulting from the use of such Computer Systems.

Since Consultant is not a professional accounting firm, City agrees that City will not permit or require Assigned Individual (a) to render an opinion on behalf of Consultant or on City's behalf regarding financial statements; (b) to sign the name of Consultant on any document; or (c) to sign their own names on financial statements or tax returns.

Assigned Individuals shall obey and follow all personnel rules and regulations required of employees of the City.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 29
Professional Services Agreement – Consultant Services

Page 20 of 22 ends

Approved For Use 11/15/16
EXHIBIT B – COMPENSATION
Hourly rates for all assignments shall be stated in the engagement letter for such Assigned Individual for such assignment. No compensation is contemplated to Contractor outside of the rates stated for the hours worked for Assigned Individuals or as otherwise stated in this Exhibit B.

Notwithstanding section 7.6 of the Agreement, Consultant guarantees City's satisfaction with Consultant's Assigned Individual's services by extending to City an eight (8) hour guarantee period. If, for any reason, City is dissatisfied with the Assigned Individual assigned to City, Consultant will not charge for the first eight (8) hours worked, provided Consultant is allowed to replace the Assigned Individual. Unless City contacts Consultant before the end of the guarantee period, City agrees that Consultant's Assigned Individual is satisfactory for purposes of this guarantee. At any time during the engagement, the City may request that an Assigned Individual be released from engagement by the City and request that a different individual be assigned, pursuant to a renewed engagement request and new engagement letter.

The Assigned Individual will present a time sheet or an electronic time record to City for verification and approval at the end of each week. Assigned Individual shall transmit such time sheet or electronic time record to Consultant. Consultant will bill City monthly for the total hours worked. Consultant's invoices are due within 30 days of receipt, including applicable sales and service taxes all of which are payable by City.

If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in excess of 40 hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed at 2.00 times the normal billing rate.

Consultant may charge City a fee for the provision of equipment or technology, if City requests that Assigned Individual use equipment or technology provided by Consultant, and such fee is identified in the engagement letter.

Consultant may also increase Consultant’s rates to reflect increases in Consultant’s cost of doing business, including costs associated with higher wages for workers and/or related taxes, benefits or other costs; such increase shall be indicated in an engagement letter reflecting such increase.

Any increase in rates will be prospective, starting as of the effective date Consultant specifies in the engagement letter.

Notwithstanding anything to the contrary in this Agreement, Consultant may at any time, in its sole discretion, discontinue performance of the services once the Maximum Amount has been attained (even if Consultant continued to provide services after the Maximum Amount was reached).

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 30
Professional Services Agreement – Consultant Services

Page 21 of 22 ends

Approved For Use 11/15/16
In the event City wishes to convert any of Consultant’s Assigned Individuals from the administrative & customer support contract talent or finance & accounting contract talent practice groups, City agrees to pay a conversion fee in accordance with this Section. The conversion fee will equal a percentage of the Assigned Individual's aggregate annual compensation, including bonuses, based on the number of hours billed and paid. City agrees to pay a conversion fee if Consultant's Assigned Individual is hired by an affiliate or other related business entity as a result of City's subsequent referral of the Assigned Individual or one of City's customers as a result of Assigned Individual providing services to that customer. The conversion fee is payable if City hires the Assigned Individual, regardless of the job classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. The same calculation will be used if City converts Consultant's Assigned Individual on a part-time basis using the full-time equivalent salary; however, the conversion fee will not be less than $1,000.

Hours Billed and Paid Conversion Fee
0 to 160 hours 30%
161 hours to 320 hours 20%
321 hours to 640 hours 15%
641 hours or more 10%
Consultant’s employees from the finance & accounting full-time contract talent practice group (“Full-Time Contract Talent”) are full-time, salaried employees of Consultant, and clients are discouraged from directly hiring Consultant Full-Time Contract Talents. City agrees to seek Consultant's permission before City hires Consultant's Full-Time Contract Talent. City also agrees to pay a conversion fee if City hires Consultant's Full-Time Contract Talent, regardless of the employment classification, on either a full-time, temporary (including temporary engagements through another agency) or consulting basis within twelve months after the last day of the engagement. City also agrees to pay a conversion fee if Consultant's Full-Time Contract Talent assigned to City is hired by (i) a subsidiary or other related company or business as a result of City's referral of Consultant's Full-Time Contract Talent to that company or (ii) one of City's customers as a result of Consultant's Full-Time Contract Talent providing services to that customer. The conversion fee will equal 50% of the Full-Time Contract Talent's aggregate annual compensation, including bonuses. The conversion fee will be owed and invoiced upon City's hiring of Consultant's Full-Time Contract Talent, and payment is due upon receipt of this invoice. The same calculation will be used if City converts Consultant's Full-Time Contract Talent on a part-time basis using the full-time equivalent salary.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 31
Professional Services Agreement – Consultant Services

Page 22 of 22 ends

Approved For Use 11/15/16
Exhibit C
“Form Engagement Letter”
Date:

To: Belinda Varela
City of South Pasadena
From: Chris Garza
Robert Half International Inc.

Re: Engagement Letter No. ____
(Pursuant to Agreement with City Of South Pasadena dated June 20, 2022) This letter shall serve as the response by Robert Half International (RHI) to the request by City for assignment of Assigned Individuals, made by __________ (City personnel requesting) on ______ (date request made) for RHI personnel to perform the following services __________ (describe requested services).

RHI is providing the following Assigned Individual(s) in response to such request:

Name Role Bill Rate Overtime Rate Start Date
All terms and conditions of the Professional Services Agreement between RHI and the City of South Pasadena dated June 20, 2022 shall apply. This engagement letter shall not amend any terms or conditions of that Agreement.

Signed,
Chris Garza
___________
Accepted:

Belinda Varela
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 8 - 32
DATE:

City Council
Agenda Report
March 15, 2023
ITEM NO. 09
FROM: Armine Chaparyan, City Manager � ¥ f'rv
PREPARED BY: Luis Frausto, Director of Management Services Alma Medina, Senior Management Analyst
--
SUBJECT: Authorization to Enter into Agreements with Microsoft, CDW Government, and Acorn Technology Services for the
Subscription Purchase of Microsoft Office 365 Licenses
Recommendation
It is recommended that the City Council:

2. Transfer $87,402 in State and Local Fiscal Recovery Funds from Account No. 101-3010-3041-8020 (Finance- Special Department Expense) to Account No. 206-2030-2032-8170-000 (Management Services Information TechnologyProfessional Services) to fully fund the licensing, implementation, and migration support to Office 365.

Background
In Fiscal Year 2022-2023, the City Council allocated funds to migrate the current email platform to Microsoft Office 365 (Office 365) in preparation for the end-of-life of one of fifteen existing Microsoft Exchange 2012 servers. Because our current email system server will no longer be supported by Microsoft beginning in March 2023, and Microsoft will no longer be releasing security updates for the platform, it is important to migrate to the latest cloud-based technology. Cloud-based technology does not require onpremises (physical) hardware to operate except for backup purposes.

Currently, the City of South Pasadena uses an on-premises system for email, calendaring, and contact management system that relies on Microsoft Exchange 2012 to operate on the server side. For Office productivity software (i.e., word processing, spreadsheets, presentations), the City uses a mix of Microsoft Office 2016 and 2019 single-person licenses that do not have upgrade rights. 9 - 1
Microsoft Office 365
March 15, 2023

Page 2 of 4 ends

Analysis
As the City’s primary collaboration tool is coming to its end of useful life, the timely implementation of Office 365 is important to the City’s operation and to modernize and improve the overall efficiency and effectiveness of the City’s electronic communications, with a model that will help ensure the systems remain current and modern over time while dramatically improving collaboration and productivity. Once the current email system stops being supported by Microsoft, the system will no longer receive critical updates and patches, leaving the City with an aged system that could potentially expose the city to an enhanced level of risk, particularly around cybersecurity issues, which may negatively impact the City’s ability to conduct business.

Procurement and Licensing
The City intends to acquire licensing subscriptions for Microsoft Office 365 Government through CDW Government. CDW Government is an approved Licensing Solution Provider through Microsoft and is approved to offer special pricing available through the County of Riverside’s Microsoft Master Agreement to other agencies. The benefit of going through an approved Licensing Solution Provider, like CDW Government, instead of acquiring our licenses directly from Microsoft is that we can reap the benefits of better pricing through CDW Government’s status as an approved provider of County of Riverside pricing. This procurement model is common, and over 900 government agencies utilize the existing County of Riverside Microsoft Master Agreement through approved vendors, like CDW Government.

South Pasadena Municipal Code Section 2.99-29 and the City’s Purchasing Policy provides an alternative procurement method by permitting the City to obtain goods and/or services without competitive bidding if it is in the best interest of the city, or from a vendor who offers the same or better price, terms, and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency.

Through analysis, it was determined that the most cost-effective approach was to purchase different license types, depending on the needs of each user. Not all staff need a full license, as they do not require the extensive suite of services offered in a full subscription. In some cases, staff only require access to email, without the need for Microsoft Office productivity software or access to other features. Email-only licenses are less expensive, and the tentative project plan includes some of these email-only licenses.

Implementation
Since 2015, the City has contracted with Acorn Technology Services (Acorn) to provide full-service technology management services. Acorn is working closely with the City to advance the City’s technology goals, improve network security, and provide technical expertise in the implementation and upgrade of city systems. 9 - 2
Microsoft Office 365
March 15, 2023

Page 3 of 4 ends

Acorn is ready to assist the city in migrating to Office 365 immediately. City staff has been working extensively with Acorn in planning this transition and performing data clean-up efforts required for conversion to Office 365. The purchase of the required subscription licenses is the next step to move this project forward. Acorn is wellpositioned to assist in the migration of Office 365 and has successfully assisted other clients with a similar migration.

The migration to Office 365 is expected to be complete in approximately three months over several phases. The rollout of Microsoft Teams and SharePoint will not be included in the initial phase of migration to prioritize the migration of the email system and Office productivity software first. As part of the migration, the cost to upgrade the existing server to Exchange Server 2019 is included as part of our agreement with Microsoft to transition to Office 365.

Benefits
Upgrading from Exchange 2012 to Microsoft's Government Cloud with Office 365 offers Staff multiple benefits. The largest benefit is the higher-level security from Microsoft, as the City's current exchange server will no longer be provided security patch updates by Microsoft. Furthermore, the implementation shall increase collaboration among Staff, offering programs such as SharePoint and One Drive, allowing employees to connect with documents, information, people, and projects more seamlessly and allowing them the tools to perform their jobs more efficiently. Microsoft Teams would be a new collaboration tool that will help increase efficiency in business communication by leveraging technology for internal conversations and file management. These applications offer an opportunity for departments to streamline and automate key critical processes by making it easy to transmit data, track information, manage documents, and work on group projects among assigned personnel. Office 365 also eliminates prevalent version control issues when storing files on a traditional server or file share.

Finally, migrating to Office 365 increases the redundancy of critical documents by having them backed up in a secure government cloud.

Additional benefits of the purchase of Microsoft Office 365 subscriptions include:
• Access to electronic mail and Office files (e.g., Word, Excel, PowerPoint) from anywhere on any authorized device in a secure way
• Access to calendars, resources, meetings, and video conferences from anywhere on any authorized device
• Office 365 can be used to collaborate with others from any location on documents or spreadsheets.
• Office 365 allows staff to utilize "Teams" (an application included with Office 365). Microsoft Teams has proven to be a great collaboration tool. It acts as a one-stop shop for most basic tools by providing a chat function for internal collaboration, document storage, content planning, calendar, meeting planning, messages, calls, and more. This will be implemented in the second phase of the implementation of Office 365.
9 - 3
Microsoft Office 365
March 15, 2023

Page 4 of 4 ends

Alternative
Staff explored alternative collaboration tools. Google Workspace is the main competitor to Microsoft Office 365. After careful review, staff found that Office 365 was by far the most common productivity suite used by most other government agencies, including the state of California. Most cities have implemented or are in the process of implementing Office 365. Having the same platform helps facilitate collaboration and makes sharing files and information easier for staff and the community. The biggest difference between Microsoft Office 365 and Google Workplace is that Google Workspace applications are solely cloud-based, meaning there is no software download option.

Next Steps
If approved by the City Council, the Management Services Department will request a Change Order from Acorn Technology Services that will include the purchase of the Office 365 licenses ($53,306) and the implementation and conversion costs ($26,150).

A Change Order is the mechanism the City uses to purchase additional goods and services beyond the items covered in the City’s standard Professional Services Agreement with Acorn Technology Services. In this case, because the Change Order would be in an amount over the City Manager’s authority, City Council approval is required.

Upcoming Technology Needs
Over the last six months, the City has been working closely with Acorn to analyze the technology infrastructure and identify upcoming needs as part of the process of developing a Technology Master Plan. Although this transition to Office 365 will address upgrading one of the 15 end-of-life servers, the City will need to replace 14 more at the beginning of the next fiscal year. Preliminary estimates to complete the server-to-server migration to cloud-based Azure servers will cost an estimated $75,750 for the first year and $11,750 monthly thereafter. The goal would be to budget this and other city technology needs through the budget process.

Fiscal Impact
The initial cost to migrate to Office 365 is $87,402, which includes the first-year licensing cost of $53,306, the one-time conversion cost of $26,150, and a ten percent contingency of $7,946. Funds for this project have been appropriated within the General Fund in Account No. 101-3010-3041-8020 (Finance- Special Department Expense).

The funds totaling $174,804 will need to be transferred to State and Local Fiscal Recovery Funds (SLFRF) in Account No. 206-2030-2032-8170-000 (Management Services Information Technology- Professional Services) to fund the implementation of this project. City Council previously approved the use of the SLFRF funds for technology improvements during their budget discussions in June 2022. Moving forward, the annual costs associated with Office 365 will be budgeted from the General Fund accordingly.
9 - 4
10 10 - 1
Third Quarter 2021-2026 Strategic Plan Update
March 15, 2023

Page 2 of 4 ends

establishes priorities and clear goals to lead the organization in realizing the vision for the community through teamwork, creativity, and fiscal responsibility.

During the Strategic Planning retreat held in October 2021, the City Council developed a new vision statement:
“We are a culturally and economically diverse, and fiercely independent community that cherishes creativity, education and our small-town character, committed to building a more just and environmentally and financially sustainable future.”
The approved Strategic Plan, vision statement and goals have been shared with all City commissions and posted on the City’s website and social media platforms.

The Strategic Plan ensures maximum alignment between City resources and activities, City Council’s policy direction, community interests, and customer service expectations.

The Strategic Plan identifies strategies and initiatives to support the core goals for the next five years. The 2021-2026 Strategic Plan identifies the following goals which will guide the City in successfully advancing its priorities over the next five years:
• Develop and Implement Strong Fiscal Policies to Ensure a Resilient Financial Future;
• Create a Strong Economic Development Strategy to Strengthen Local Business; • Develop a Comprehensive Emergency Preparedness Plan to Ensure Public Safety through Active Response and Recovery Efforts;
• Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs;
• Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs; and
• Enhance Customer Service through Innovation to More Effectively Respond to Community Priorities.

Staff completed the Third Quarter Update to the 2021-2026 Strategic Plan, and notable progress is:
• Submission of the Fifth Draft of Housing Element on March 13, 2023; • Hosted Community Meetings regarding the Housing Element:
o November 11, 2022 City Council & Planning Commission Joint Meeting o February 1, 2023 City Council Meeting
o February 9, 2023 Community Meeting
o February 15, 2023 City Council & Planning Commission Joint Meeting o February 28, 2023 Business Networking Breakfast Meeting 10 - 2
Third Quarter 2021-2026 Strategic Plan Update
March 15, 2023

Page 3 of 4 ends

• Hosted Community Meetings on Caltrans Surplus Properties:
o November 3, 2022 Community Meeting
o November 21, 2022 Neighborhood Meeting and Walk
o December 14, 2022 Neighborhood Meeting
o January 26, 2023 Ad Hoc Meeting and Open House
o February 16, 2023 Community Meeting
• Hiring of Transportation Manager for Public Works;
• Launched Social Services Resource Guide February 16, 2023; • Launched City Attorney Request for Proposal February 24, 2023; • Launched San Gabriel Valley Economic Partnership (SGVEP) Economic Development Committee, Co-chaired by City Manager Arminé Chaparyan; • Adoption of Emergency Operation Plan along with an Earthquake Annex and a Heat Emergency Annex on December 7, 2022;
• Second Reading and Adoption of the 2022 Fire Code on November 16, 2022; • Adoption of 2022 Sewer System Management Plan on November 16, 2022; • Second Reading and Adoption of Finance Policies and Procedures December 7, 2022;
• Adoption and Approval of the City Investment Policy for 2022-2023 on November 2, 2022;
• Launched, completed, and presented Finance Department Status Report and Operational Assessment;
• Second Reading and Adoption amending Municipal Zoning Code Chapter 36 on February 1, 2023;
• Adoption of Urgency and Second Reading of Building Code to Modify Chapter 9, Articles I and II December 7, 2022;
• Continuing enhancement employer branding through LinkedIn and other career events;
• Hosted Third Quarterly Business Networking Event on February 28, 2023; • Launched Citywide Quarterly Newsletter;
• Developing Senior Citizen Resource Guide;
• Awarded contract to Raftelis and launched Police Department Organizational Assessment on January 18, 2023; and
• Awarded contract to Catalyst Consulting and launched Community Services Department Assessment;
• Approved City Electrification and Police Fleet Conversion Project September 21, 2022; and
• Update on Citywide and Police Department Fleet electrification March 1, 2023; Next Steps
Staff will continue to provide quarterly progress reports to the City Council. The City Council will have an opportunity to review and update the Strategic Plan annually to ensure maximum alignment between City resources and activities, policy direction, and community interests.
10 - 3
Third Quarter 2021-2026 Strategic Plan Update
March 15, 2023

Page 4 of 4 ends

Fiscal Impact
While there is no fiscal impact with the approval of the Strategic Plan, each objective will require adequate staff and funding resources above and beyond day-to-day operations.

The goals and objectives will be reflected in the Annual Adopted Budget and incorporated in Department work plans. The City Council will have opportunity to review and approve additional funding allocations associated with the implementation of the Strategic Plan objectives whenever required.

Attachment: Updated Third Quarter 2021-2026 Strategic Plan Matrix (redline) 10 - 4

ATTACHMENT
Updated Third Quarter 2021-2026 Strategic Plan Matrix (redline) 10 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
10 - 6
City of South Pasadena
STRATEGIC PLAN 2021‐2026
Third Quarter Update
10 - 7
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
1 We are a culturally and economically diverse,
and fiercely independent community that
cherishes creativity, education and our small
town character, committed to building a more
just and environmentally and financially
sustainable future.

VISION STATEMENT
10 -
8 2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
2 1. Develop and Implement Strong Fiscal Policies to Ensure a Resilient Financial Future
Task Action Item Target
Date
Department Status
1a. Long RangeFinancial Plan
Complete Indirect Cost Allocation Plan to increase
potential reimbursement for staff time on grants and
special fund projects.

FY 22‐23 Finance Considering potential costing
plan in early FY 2023‐2024.
1b. ReduceCalPERSunfundedliability
Explore and recommend options to reduce CalPERS and
Other Post‐Employement Benefits (OPE) liability.

FY 21‐22 Finance Completed. City Council has
moved to use the Cell Tower
revenue ($4.3M) as well as $1M
in General Fund reserves to pay
down the CalPERS liability by
$4.29M and setting up an OPEB
trust through CalPERS (calledCERBT) in the amount of
$1.125M. Finance will continue
to find other ways to fund
liability and continue
discussions with FinanceCommission and City Council.
1c. Financial
policies
Develop comprehensive Finance Department Policies and
Procedures manual.

FY 21‐22 Finance Completed. Finance Purchasing
Ordinance presented to Council
December 7, 2022 andapproved.
1d. Business
License Tax
Research and recommend update to business license tax,business classifications and tax rates.

FY 22‐23 Finance In progress. Anticipated
timelines early FY 2023‐2024.
1e. Library
Parcel Tax
Library Parcel Tax Renewal FY 22‐23 Finance/Library Voters approved the extension of the Library Special Tax on
November 8, 2022, with 9,357people (or 86.65%) voting in favor. The Tax was renewed to
remain in effect until repealed
by the electorate.
10 -
9 2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
3 2. Create a Strong Economic Development Strategy to Strengthen Local Business Task Action Item Target
Date
Department Status
2a. TechnologyUpgrade
Recommend permit software & funding for building
and planning to track permits online and streamline
approval processes.

FY 21‐22FY 22‐23
CommunityDevelopment (CD)
$160,000 grant received from the
State. Request for Proposal (RFP)
was released in Spring 2022.

City Council awarded a contract
on December 7, 2022. City staff
and the consultant kicked‐off the
project in January 2023.
2b. EconomicDevelopmentProgram
Develop and Launch Economic Program
 City Branding and Marketing Plan
 New City website New Economic Development (ED) website  Ombudsman services
 develop a Guide on ‘How to Do Business in
the City’
 Launch of Citywide App
FY 22‐23 City Manager’s Office Business Concierge Program has launched, including Business
Visitation and Business Review
Programs, as well as ombudsman
service. The new City website and
Economic Development sub‐sitebudgeted for in FY 2022‐2023.

New Website Request forProposal (RFP) will be released inMarch 2023.City hosted three BusinessNetworking Events, and lauched three Citywide Quarterly
Newsletters.The City App South Pas Mobile
has been created and launched in
Fall 2022. Guide to Doing
Business was developed andlaunched in Fall 2022.
2c. Economic
Development Plan
Produce a permit application guide to help
streamline application process.
 Included as part of the Guide to Doing
Business
FY 22‐23 City Manager’s
Office/CommunityDevelopment
To date Applicant Handbooks
have been updated for theDesign Review Board & Cultural Heritage Commission. ThePlanning Commission Handbook
is still in progress.
10 - 10
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
4 2d.Redevelopment ofRecreationalFacilities
Evaluate redevelopment opportunities of
recreational facilities in the Arroyo, including
seeking restaurant operator at golf course.

FY 22‐23 Community Services Batting Cage Agreement approval and iTennis agreement extensionapproval March 15, 2023Market Support & FinancialAnalysis Report recommended by the Ad Hoc Committee to be
presented to City Council. Staffworking on scheduling a possiblestudy session before the end ofFY 2022‐2023. 2e. Parking Policy Create comprehensive parking policy for the City. FY 22‐23 Public Works/ CommunityDevelopment
Planned to begin once theGeneral Plan (GP) and DowntownSpecific Plan (DTSP). Community Development’s work will focus on
parking policy for commercial
areas within the City, while Public
Works will focus on residential
areas.
10 - 11
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
5 3. Develop a Comprehensive Emergency Preparedness Plan to Ensure Public Safety through Active Response and Recovery Efforts
Task Action Item Target
Date
Department Status
3a. SeismicRegulations
Contract with consultant to completeinventory of Soft Story buildings in preparation for consideration of futureregulations.

FY 22‐23 Community
Development
Soft story inventory is being doneinhouse by part‐time Community Improvement Coordinator who
began employment with CityFebruary 2023. Inventory is expected to be completed by June 30, 2023.
3b. Crisis Comm.Systems
Promote crisis communication systems. City applied
for and was granted licensing to conduct Wireless
Emergency Alerting (WEA).
 Creating trainings and workflow
Ongoing Fire/Police Blackboard Connect was renewed
with an updated platform.

Nixle is maintained by PD dispatch.Received authorization from FEMA to utilize WEA alerts as needed.
3c. LocalEmergencyPartnerships
Prepare needs analysis & implementation schedule
to address gaps in disaster coverage and seek
appropriate contracts. Renew the city’s Emergency
Operations Plan (EOP) and Local Hazard Mitigation
Plan (LHMP). Obtain Planet Bid for establishing
contracts with vendors during a disaster.

FY 22‐23 Fire/Police The funding for the LHMP
consultant, R.E. Patterson, was
approved May 4, 2022 by Council.

The process will take approximately
one year, with the approval by FEMAand Office of Emergency Services(OES) tentatively scheduled for June 2023, and adoption by Council byJuly 1 of 2023. The updated EOP wasapproved by the City Council on February 15, 2023.
3d. EmergencyPreparedness
Initiate regular Emergency Operations Center (EOC)
training for Department Directors and staff.

Training will be provided during the renewals of the
EOP and LHMP.

FY 22‐23 Fire/Police The EOP was approved by the City
Council on February 15, 2023.

Department Directors are
engaged in active training.

Executive Team Training continues
on a monthly basis duringregularly scheduled staffmeetings. In addition, all City staff 10 - 12
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
6 have participated in the 2022Great Shake Out as well as various safety drills. A comprehensive
city‐wide EOC drill is tentatively
scheduled for November 2023.
3e. Wildfire
Mitigation
Work with SGVCOG and apply for grants on wildfire
mitigation on city‐owned vacant lots. Research
alternative methods of controlling/mitigating
hazardous vegetation in the City’s high hazard brush
area.

FY 22‐23 Fire Fire Department staff continues to
monitor hazardous fuel growth in
the high hazard hill area and work
with property owners and Public
Works to mitigate the threat. Staff
actively participates in regionaldiscussions that seek grant fundingfor hazardous vegetationmanagement. 3f. Public SafetyAssessments(3f now updated
to Public SafetyAssessments)
 Police Department Assessment
 Fire Department Assessment
FY 21‐22FY 22‐23
Police and Fire PD Assessment: Raftelis, a municipal
consulting company was selected
through an Request for Proposal
(RFP) process and Community
Working Group to conduct the Police
Department Assessment. Police
Department staff have meet with
the Raftelis team, provided statistical
data, and in‐person interviews are
currently in process as of March
2023.Fire Department Assesment: FireDepartment is preparing RFP andanticipate releasing it in 2023. 10 - 13
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
7 4. Enhance Community Sustainability through Investment in Infrastructure and Environmental Management Programs.

Task Action Item Target
Date
Department Status
4a. RenewableEnergy
Implement Climate Action Plan for environmental
initiatives.Roll out electric leaf blower program (FY22‐23) FY 21‐22throughFY 25‐26
Public Works Staff is implementing the scheduled
outreach plan, including digital and
print marketing, utility bill mailings to
residents and businesses, andcommunity events/demonstrations.An informative mailing was provided to all utility and trash customers, and
an event was held in February
promoting the California CORE
incentive program. Codeenforcement officer capacity is beingadded to implement theenforcement program. 4b. Water
Resources
Implement Integrated Water Resources Plan toaddress ongoing aging infrastructure challenges, operational and supply sources, financial strategies,
and a drought proof City.

FY 21‐22throughFY 25‐26
Public Works State of Water presented to Council
April 27, 2022. Public Works is
finalizing comments with the
consultant and is planning to bring
the item to Council in May 2023 for
adoption.
4c. Pocket Parks Award design contract and break ground on Berkshire & Grevelia pocket park project.

FY 22‐23 Community
Services
Construction plans are being finalizedwith Southern California Edison for a new electrical service to the park. A
construction bid package is being
created by the consultant and will be
facilitated by Community Services
and Public Works.
4d. Transportation
and Mobility
Projects
Contract technical team in anticipation of
Transportation Demand Management (TDM) and
Transportation System Management (TSM)
alternative.

FY 22‐23 Public Works Public Works is executing on‐call contracts with multiple
transportation consultants.The
Measure M Metro Active
Transportation (MAT) Funding
10 - 14
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
8 agreement has been executed, and
Measure R Mobility Improvement
Projects (MIP) funding program isunder review.
4e. CapitalImprovementProgram
Bring forward a comprehensive Capital Improvement
Plan (CIP).

FY 21‐22 Public Works The CIP was adopted in FY 2022‐2023 Budget, and will be updated in June
2023 with the FY 2023‐2024 Budget
adoption.
4f. Mobility Master
Plan
Update mobility master plan, with consideration for
bike lanes, mobility, walkability, and neighborhood
traffic management.

FY 22‐23 Public Works The Council‐adopted 2011 Bicycle
Master Plan was reviewed with the
Mobility & Transportation
Infrastructure Commission. Anupdate is planned for FY 2023‐2024. 4g. TrafficManagement
Neighborhood Traffic management Policy Adoption
and Implementation.

FY 22‐23 Public Works City Council adoption planned for FY 2023‐2024.
4h. Facilities
Assessment
Conduct assessment of city facilities to determine
repair costs for municipal buildings and costs for
enhanced security measures and space planning.

FY 22‐23 Public Works/
Mgmt Svcs/CommunityDevelopment
An assessment and securityenhancement design is in progress for City Hall through a Public Works
on‐call contractor. The task order
will be brought to Council forapproval in April 2023. In addition, afacility assessment and inspection ofthe Library is underway and will becompleted in March 2023 and will provide corrective recommendations
with budget estimates.Community DevelopmentDepartment assessment is scheduledto take place in FY 2023‐2024. 4i. Electrify fleet Pursue electrification of city fleet. FY 21‐22 throughFY 25‐26
Public Works/Fire/Police/CommunitySvcs
PD & Fire: Staff are working to
implement the electrification of the
Police Fleet as directed by theCouncil in September 2022. Patrol vehicles are being up‐fitted withpolice equipment and staff are working with Southern California
Edison on the design of the
infrastructure. A purchase of
10 - 15
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
9 charging devices will be brought to
Council in April 2023.

An Informational Report waspresented to City Council on March 1,2023 and Staff will keep Councilapprised of updates moving forward.

CSD: New electric transit van was
delivered in December 2022.
10 - 16
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
10 5. Plan for Affordable Housing to Comply with State Mandates and Respond to Community Needs.

Task Action Item Target
Date
Department Status
5a. City Housing
Division
Create a Housing Division in Community
Development Department to focus on Housing
related matters including funding opportunities, land
use, partnership with stakeholder groups including
other governments, federal and state laws, tenant
protections/ relocation assistance measures.

FY 21‐22 Community
Development
The Senior Management Analyst for
Housing Programs began her tenure
on October 24, 2023. Housing Divisionstaff has joined the San Gabriel ValleyCouncil of Governments (SGVCOG)Homelessness Working Group and the San Gabriel Valley Crisis Assistance Response and Engagement (SGV CARE) cohort team as the City’s new administrator of the SGV CAREprogram contract, in addition tolaunching a City Homelessness Working Group to develop aHomelessness Plan. With the
disposition of the Caltrans unoccupied
surplus properties, the HousingDivision has completed due diligenceand is currently performing financial and site analyses to develop policy
options for acquisition and use of theproperties to be considered by City Council. Finally, the Housing Division is
supporting the drafting of the current
Housing Element and leading the
research and development of several
other programs included in the
Housing Element, including facilitating
the development of 100% affordable
housing on City‐owned land and
several tenant protections.
10 - 17
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
11 5b. SB 381/ sale ofunoccupiedCaltrans properties
Implementation of SB 381
 Commence policy discussions on the
acquisition of unoccupied Caltrans surplusproperties.
 Identify HRE’s to work with the City
 Explore formation of Community Land Trust.

FY 21‐22 Community
Development
The contract for inspection services of
the 20 unoccupied properties was
awarded to Blue Ribbon InspectionServices on October 5, 2022. Finalreports for all inspections of theproperties (general, termite, lead and asbestos, sewer, chimney, andgeotech/foundation) andrehabilitation cost estimates wereprovided to Community Developmentstaff on January 31, 2023. The Community Development Department
hosted community meetings on
November 3, 2022 and February 16,2023 to engage members of the publicin the SB 381 implementation process and policy discussions on theacquisition and use of the unoccupied properties. Staff also presentedupdates and preliminary policy ideasto the SB 381 Implementation Ad Hoc Committee at a special meeting on
January 26, 2023. A copy of thefinancial model created by Adam Eliason, the City’s contracted
consultant, was provided to staff on
March 1, 2023.
5c. Affordable
Housing policies
Produce information on Inclusionary Housing
Ordinance(IHO) and Accessory Dwelling Unit (ADU)
Ordinance. Public education on new housing laws
affecting cities.

FY 21‐22FY 22‐23
CommunityDevelopment
In progress. IHO recommended to be
reduced to 15% or lower. An
economic feasibility study was
conducted in July/August 2022 and is
under review.
5d. HousingSupport
Present Occupancy inspection program and policy for
adoption.

FY 22‐23 Community
Development
This program, now referred to as a
rental housing inspection program,
has been included in the Housing
Element with a new targeted date of
October 2024 for presenting to City
Council for adoption. Housing Division
10 - 18
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
12 staff will work the Code Enforcement
Division to research and develop thedetails of this proactive and routine inspection program. However,
pursuant to AB 838, an amendment to
the Health & Safety code that went
into effect in June 2022, the City will
now inspect rental properties inresponse to tenant‐based complaints of substandard conditions. Such code
enforcement activities can and will be
carried out separately from aproactive inspection program; however, once the rental housing
inspection program is established,
complaint‐based inspections and
enforcement can be folded into thisframework.
5e. Homeless
Initiatives(3f combined with
5e)
 Continue working with the San Gabriel Valley
Council of Governments (SGVCOG) on region‐
wide solutions
 Participate in Mental Health/Crisis
Intervention Program (CAHOOTS model)
 Expand working relationship with community
partners and Union Station
FY 22‐23 Police/Community
Development
The Housing Division has assumed
responsibility for the management of
the Mobile Crisis Program, now called
SGV CARE, contract, and the Senior
Management Analyst attends theweekly cohort check‐in meetings to share updates and lessons, developkey performance metrics, and discussways in which the program can beimproved or modified. In addition to the $850,000 earmarked in the state
budget, the SGV CARE program has
been allocated $1.5 million in federalfunds; these funds will be used for the operation of the permanent programafter the pilot phase expires May 31, 2023.The Senior Management Analyst has
joined the SGVCOG Homelessness
Working Group and is following
10 - 19
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
13 SGVCOG’s application to the LA
County Local Solutions Fund, which is
funded by Measure H. If approved,
SGVCOG’s $3,722,500 allocation for FY2023‐24 will be used to continue and hopefully expand its regional mobile
outreach services, in which SouthPasadena participates and to start a new housing solutions program which
will provide funds for housing and
rehousing initiatives. The Housing
Division will continue to track this toensure that South Pasadena participates in this program and
continues to receive the existing
outreach services.The Senior Management Analyst
recently joined the San Gabriel Valley
Consortium on Homelessness, andattended its annual summit on February 8, 2023.

Staff has created and released a SocialServices Resource Guide to include all items available to our community
through the City and partner agencies.
10 - 20
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
14 6. Enhance Customer Service through Innovation to More Effectively Respond to Community Priorities.

Task Action Item Target
Date
Department Status
6a. Accessibility/Customer Service
Bring forward a recommendation for an
automated customer care application.

FY 22‐23 City Manager’s
Office (CMO)
Ongoing.Discussions with Management Services
on implementation of software.
6b. CentralizedOperations
Centralize grants management and contract
management.

FY 21‐22 Management
Services
Grants Policies and Procedures
Manual was completed and training
was provided to staff. A Grants
interdepartmental working grouphas been created. A Grants Management Plan is currently being
drafted and is expected to be
completed in June 2023.

A contract execution process policy
has been finalized and is expectedto be implemented in late April2023. Staff has created a contractslog, as well as assistingdepartments in executing theirrespective agreements andfacilitating an improved process on the execution of City Councilapproved agreements andfollowing Council action. 6c. Update Policies Develop comprehensive administrative policies manual – including ADA, FMLA,
Harassment, etc. with the Internal Policy
Committee.
 Update the Rules & Regs
FY 22‐23 Management
Services
Human Resources DivisionAssessment underway ‐ Consultant recommending changes to Personnel
Rules & Regulations and HR Policies,
updates to follow. Staff will be
engaging continued consulting
services to revise the Personnel Rules
& Regulations, HR and AdministrativePolicies, and have compiled a list of 10 - 21
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
15 priorities. Policies will be presented tothe City Manager for review andapproval as the policies are drafted orrevised. 6d. Improve technology Create an IT Master Plan for introducing or updating technologies in all departments.

FY 21‐22 Management
Services
Management Services met with all
departments to review and discuss
their respective IT needs for their
operations. An asset management
tracker has been implemented to
manage technology more efficiently,
and a thorough asset inventory is
being conducted to create a
comprehensive replacement plan toaddress aging technology. A mobiledevice management system has also been implemented and is managed bystaff.
6e. Public Engagement Establish and implement a targeted Community Outreach Program.

FY 21‐22 CMO Ongoing.
6f. Governance Review all City Boards, Commissions, and Committees
FY 21‐22 CMO/ Mgmt.

Services
City Clerk’s Office updated Board,
Commission, and Committee(BCC) onboarding process and
training. BCC Analysis was
completed, and City Councilapproved Commissionreorganization structure on April 6, 2022. The City Clerk’s Office
established a welcome packet for
all new Advisory Body members
and will carry out all necessarytraining.
6g. Governance Undertake process for Redistricting. FY 21‐22 Management Services
Completed. Redistricting map adopted
April 6, 2022.
10 - 22
2021‐2026 STRATEGIC PLAN – THIRD QUARTER UPDATE
16 6h. City Workforce Pursue a healthy Workplace Culture including efforts to raise employee morale
• Establish Employee Committee to assist with
morale boosting initiatives and events
• Create new Training an Mentoring ProgramCreate new branding for HR and City through Onboarding Process.

Ongoing CMO/ Mgmt.

Services
The City is committed to promoting apositive employee experience through enhanced employee engagement
activities and events. Through Council
approval of NEOGOV Modules, HRcommenced the implementation phase of NEOGOV Learn and
Onboarding to improve training andmake it more accessible for staff.NEOGOV Learn is scheduled to go‐liveby June 2023. The implementation of NEOGOV Onboard will commence
shortly after.
6i. Modernize Division Human Resources Division enhancements. Ongoing Management Modernized tracking and reporting Services systems for many HR functions,
including recruitment, leaves ofabsence, workers’ compensation, andclaims. Staff has created and is preparing to implement an automated
recruitment tracker to provide
internal customers with a transparent
and efficient recruitment process.

The streamlining of our onboardingprocess will begin mid‐2023, which will include digitizing the onboarding
paperwork, create a more engaged
and welcoming onboarding and
orientation experience for newemployees.

Staff will begin revamping the
performance evaluation process,which will include an update to ourperformance appraisal form. The goal is to increase communication,
collaboration, and engagementbetween employees and
management.
10 - 23

THIS PAGE

INTENTIONALLY

LEFT BLANK
10 - 24
11 11 - 1
534 Arroyo Drive, Landmark Designation Request
March 15, 2023

Page 2 of 6 ends

Analysis
Originally built in 1959 for Paul and Caryl Cox by architect John F. Galbraith, the subject property, commonly referred to as the “Cox house”, is not currently listed on the City of South Pasadena’s Inventory of Historic Resources, but was determined to be individually eligible for listing in the National Register of Historic Places. The Cox residence is an excellent representative of Mid-Century Modern architecture, and an outstanding example of classic International Style architecture. Identifying characteristics of International Style architecture are flat roofs without a ledge at the roofline; an asymmetrical façade; unified wall cladding; and smooth, unornamented wall surfaces with no decorative detailing at the doors or windows. Mid-Century Modern architecture is characterized by flat planes, large glass windows, and open space.

Criteria for Historic Designation
In accordance with the South Pasadena Municipal Code (SPMC) 2.63 – Register of Landmarks and Historic Districts – the designation criteria for landmarks shall include any or all of the following:

1. Its character, interest or value as part of the heritage of the community;

2. Its location as a site of significant historic event;

3. Its identification (such as the residence, ownership, or place of occupation, etc.) with a person, persons or groups who significantly contributed to the culture and development of the city, state or United States;

4. Its exemplification of a particular architectural style of an era of history of the city;

5. Its exemplification of the best remaining architectural type in a neighborhood;

6. Its identification as the work of a person or persons whose work has influenced the heritage of the city, the state or the United States;

7. Its embodiment of elements of outstanding attention to architectural design, engineering, detail design, detail, materials or craftsmanship;

8. It is either a part of or related to a square, park or other distinctive area which should be developed or preserved according to a plan based on a historic cultural or architectural motif;

9. Its unique location or singular physical characteristic representing an established and familiar visual feature or a neighborhood;

10.Its potential for yielding information or archaeological interest; or

11.In designating a historic district, its significance as a distinguishable neighborhood or area whose components may lack individual distinction. 11 - 2
534 Arroyo Drive, Landmark Designation Request
March 15, 2023

Page 3 of 6 ends

The Landmark Subcommittee made the determination that the property at 534 Arroyo Drive qualifies for the designation based on supportive evidence received related to criteria 4, 5, 6, and 7. On January 19, 2023, the Cultural Heritage Commission (CHC) reviewed the proposed designation and recommendation from the Landmark Subcommittee and determined that the proposed property qualifies for Landmark designation under criteria 4, 5, 6, and 7.

Findings for Historic Landmark Designation
In accordance with South Pasadena Municipal Code Chapter 2, Section 2.63(a)(2), the Cultural Heritage Commission recommends that the subject property be designated for a City Historic Landmark based upon the following criteria:
“(A) That the designation of landmark or historic district is consistent with one or more of the purposes set forth in SPMC 2.58B—(a) Sense of Place, (b) Physical Setting, (c) Education, (d) Economic;
“(B) That the landmark meets one or more of the [11] criteria for designation listed in subsection (b) of this section [2.63];
“(C) That the landmark or historic district possesses historic integrity of location, design, setting, materials, workmanship, feeling, or association.” (SPMC sec. 2.63(a)(2)).

Criteria A: Sense of Place.

The designation of the Historic Landmark Designation for 534 Arroyo Drive is consistent with purpose (a) Sense of Place, of the Cultural Heritage Ordinance. “Sense of Place” is defined at SPMC 2.58B(a) as follows:
“(1) To preserve, maintain, and safeguard the city’s heritage and character as embodied and reflected in the sites, structures, and neighborhoods that serve as significant reminders of the city’s social, educational, cultural and architectural history;”
Finding: The Cox residence was built in 1959, during a time of significant growth within the city, when Ranch-Style homes dominated the architectural landscape.

According to the California Department of Parks and Recreation (DPR Primary Record, Form 523A), the subject property has “simple geometric forms and wide expanses of glass [which] reflect the influence of the Miesian Modernist tradition, while the use of natural materials represents Southern California Regional Modernism. It retains all seven aspects of integrity.” The National Register criteria recognizes seven aspects or qualities that, in various combinations, 11 - 3
534 Arroyo Drive, Landmark Designation Request
March 15, 2023

Page 4 of 6 ends

define integrity. The seven aspects of integrity are: location, design, setting, materials, workmanship, feeling, and association. The subject property has been identified as meeting the seven aspects of integrity and is thus eligible for listing in the National Register of Historic places. As such, the designation will help promote the purpose of the Cultural Heritage Ordinance as it will preserve, maintain, and safeguard the City’s heritage and character. “(2) To foster civic and neighborhood pride, as sense of identity based on the recognition and use of cultural resources, and continuity of the city’s historic character, scale, and small town atmosphere in all future construction; and”
Finding: Located within a neighborhood cluster of exemplary Ranch-style homes, the Cox residence is not only the best remaining International-Style residence in the neighborhood, but also one of the very best in South Pasadena.

According to the California Department of Parks and Recreation (DPR Primary Record, Form 523A), the Cox residence “exhibits quality of design and distinctive features including the recessed entrance atrium, flat roof, stone veneer exterior wall cladding, and flush-mounted metal frame windows.” The designation will help retain and preserve the historic nature of the property, as such, the designation will foster civic and neighborhood pride, a sense of identity based on the recognition and use of the cultural resource.
“(3) To encourage maintenance and preservation of areas that are associated with a historic event, activity, or persons that contribute to the historic character of districts, neighborhoods, landmarks, historic structures, and artifacts”
Finding: The property on 534 Arroyo Drive has continuously been recognized as architect’s John F. Galbraith’s best works. Galbraith was a sought-after architect whose designs often blurred the relationship between indoor and outdoor space.

With his offices in Pasadena, Galbraith was commissioned to design 21 homes throughout Southern California, most of which are located in the San Gabriel Valley and seven of which were featured as “Home of the Week” by Pasadena’s Independent Star News. As such, the designation will encourage the maintenance and preservation of a property associated with a person that contributes to the historic character of the neighborhood.

Thus, the designation of the proposed Historic Landmark Designation will help promote the City’s sense of place as it will preserve, maintain, and safeguard the City’s heritage and character, will reflect the phases of the City’s history, and will foster pride in the ownership of the City’s historic resources. 11 - 4
534 Arroyo Drive, Landmark Designation Request
March 15, 2023

Page 5 of 6 ends

South Pasadena City CouncilMarch 15, 2023

South Pasadena City Council
March 15, 2023