South Pasadena City Council
May 30, 2023

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 49
8170 Professional Services
Provides funds for as-needed temporary staffing services ($5,000) and professional services for special projects, including consultant services for information technology and policy development ($5,000). (Total $10,000). 8180 Contract Services
Provides funds for City Hall Security (Total $120,000). 8200 Training Expense
Provides funds for training materials for staff hosted trainings for staff ($500).
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 50
City Clerk / 101-2030-2033
Budget Detail
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Actual Actual Actual Budgeted Estimated ProJlosed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salari es - Permanent 20 ,633 195,943 11 8,166 182,655 70 10 000 Salaries - Temp I Part 6,158 3,151 40,925 80 ,858 7020 000 Overtime
7070 000 Leave Buyback
7100 000 Retirement 162 934 49,993 41,249 14,612
7100 010 'CalPERS UAL
7108 000 Deferred Compensation 4,737 1,2 16 1,054 1,827 711 0 000 Workers Compensation 72 195 3,625 1,38 1 1,984 7130 000 Group Health Insurance 600 28,386 6,433 29,820 7140 000 V ision In surance 40 456 146 405
7150 000 Dental In surance 150 1,7 10 542 1,510
7160 000 Life Insurance 17 188 99 198
7170 000 FICA - Medicare 372 503 2,84 1 1,684 2,648
'<WAGES & BENEFITS> 6,764 30,959 325,283 251,613 235,659 8000 000 Office Supplies
8010 000 Postage 185 252 500 83 750
8020 000 Special Department Expense 1,920 1,500 1,003 2,400 8040 000 Advertising 1,233 595 20,000 21,615 44,850
8050 000 Printing/Duplicating 238 61 500 538 1,000
8060 000 Dues & Memberships 1,739 264 1,000 1,000 800
8070 000 Mileage/Auto Allowance 500 264 500
8090 000 Conference & Meeting Expense 650 150 3,000 1,688 2,460 8095 000 Commissioners Congress 4,836 8,000 2,000
811 0 000 Equipment Maint enance 44 2,000 66,675
8170 000 Professional SelVices 3,200 65,000 32,489 75,000 8180 000 Contract Services 93,776 79,501 42,000 2,550 83,200 8200 000 Training Expense 1,926 530 1,000 700
8300 000 Lease Payment 8,000
'<OPERATIONS & MAINTENANCE> 106,547 84 ,554 145,000 137,904 211,660 8520 000 Machin ery & Equipment
<CAPITAL OUTLAY>
(101-2033) City Clerk Total 11 3,311 115,512 470,283 389,517 447,319

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 51
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Chief City Clerk and Deputy City Clerk salaries

OPERATIONS & MAINTENANCE

8010 Postage
Provides funds for postal expenses for postage meter charges; and mailings to respond to public records requests, mail related to Fair Political Practices Commission filings, and other correspondence (Total $750). 8020 Special Department Expense
Provides funds for special department supplies and services to include special office supplies, such as special paper for documents (Resolutions, Minutes, and Ordinances), special binders, certificates, City pins, Commemorative coins, stationery, nameplates, name badges, table cloths for Special Joint Meetings, engraved plaque plates for dignitaries and elected officials City Council reorganization, and unanticipated department expenses incurred to fulfill requests by management/ elected officials (Total $2,400).
8040 Advertising
Provides funds for advisory body recruitment, publication of ordinances, ordinance summaries, and miscellaneous notices or display advertising for various departments (Total $44,850).
8050 Printing and Duplication
Provides funds for printing and duplication of documents by a duplication service company for offsite agenda packet printing, business cards, envelopes or for special projects (Total $1,000).
8060 Dues, Memberships, and Subscriptions
Provides funds for membership fees in city clerk organizations, subscriptions, books and publications (Total $800).
8070 Mileage Reimbursement
Provides for mileage reimbursement when a private vehicle is used to conduct City business (Total $500).
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses for three staff members in the City Clerk’s Division to attend City Clerk meetings, conferences, and pertinent seminars (Total $2,460).
8170 Professional Services
Provides funds for audiovisual technical services and installation for broadcasting and web streaming Special and Regular City Council and Planning Commission 4 - 88

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 52
meetings (Total $75,000).
8180 Contract Services
Provides funds for Public Records Request Act Management System annual subscription costs ($15,000) and Agenda Management Software annual subscription and implementation ($25,000). Provides funds for municipal codification services in print and on website with contingency funding if more than one code update is necessary or if new ordinances are extremely lengthy ($7,700).

Includes funding for records retention policy services ($700), scanning and digitizing of all records citywide ($15,000), annual maintenance services for City’s document management system ($10,000). Includes funding for records shredding and record storage keeping ($9,800). (Total $83,200)
8200 Training Expense
Provides funding for City Clerk webinar trainings offered by CCAC ($200) and training materials for staff-hosted trainings such as supplies, handouts, refreshments when necessary and other as-needed items for training ($500). (Total $700).
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 53
Elections / 101-1020-1022
Budget Detail

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for as needed postage for mailings, as they arise (Total $100).
8040 Advertising
Provides for funding for the voter outreach program advertisement through newspaper groups (Total $2,300).
8170 Professional Services
Provides funding for translation of election notices and election consulting services from selected firms and funding for election management services provided by the Los Angeles County Registrar-Recorder/County Clerk’s Office for the General Municipal Election (Total $61,500). 4 - 90
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8010 000 Postage 517 31 1,000 1,000 100
8020 000 Special Department Expense 5,000 2,950 5,000 1,343 8040 000 Advertising 3,668 5,000 200 5,000 2,183 2,300
8170 000 Professional Services 182,075 66,326 90,061 155,000 106,283 61 ,500 <CAPrTAL OUTLAY> 185,743 76,843 93,242 166,000 110,809 63,900 [1 01-1022) Elections Total 185,743 76,843 93,242 166,000 110,809 63,900

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 54
Human Resources / 101-2030-2034
Budget Detail
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Actual Actual Actual Bud eted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 247,824 189,523 315,854
7010 000 Salaries - Temp / Part 31,075 162,315 75,080
70 11 000 Salaries - PT Sti pend
7020 000 Overtime 30,615
7040 000 Holiday
7055 000 IOD - Non Safety
7070 000 Leave Buyback
7100 000 Retirement 52,738 45 ,625 31 ,290
7100 010 'CalPERS UAL 37,944
7108 000 Deferred Compensation 1,166 1,953 3,159
711 0 000 Workers Compensation 4,585 3,35 1 3,430
7120 000 Disability In surance
7130 000 Group Health Insurance 34,618 20 ,073 63,957
7140 000 V ision Insurance 576 4 12 740
7150 000 Dental Insurance 2,160 1,321 2,768
7160 000 Life In surance 238 20 1 332
7170 000 FICA - Medicare 3,593 5,174 4,580
7180 000 Car/Uniform Allowance
'<WAGES & BENEFITS> 378,573 460 ,561 539,134
8000 000 Office Supplies
8010 000 Postage 175 288 350 95 350
8020 000 Special Department Expense 11,728 2,039 38,000 27,572 34,500 8040 000 Advertising 7,540 7,140 7,000 33,970 10,000
8050 000 Printing/Duplicating 245 1,000 957 1,000
8060 000 Dues & Memberships 3,195 3,295 6,000 7,325 6,319 8090 000 Conference & Meeting Expense 46 280 8,000 9,897 7,250 8110 000 Equipment Maintenance
8160 000 Legal Service 242,001 173,286 165,000 43,506 130,000 8170 000 Profess ional Services 57,350 126,333 170,000 170,000 35,000 8180 000 Contract Services 105,000 15 1,427 142,000
8200 000 Training Expense 2,550 38,100 20,000 508 10,000 <OPERATI ONS & MAINTENANCE> 324,830 350,761 520,350 445 ,257 376,4 19 (101 -2034] Human Resources Total 324,830 350,761 898,923 905,818 915,553

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 55
Budget Detail

PERSONNEL
7000 Salaries – Regular Employees
Funds the Human Resources & Risk Manager and two Management Analyst position salaries
7010 Salaries – Part-Time
Funds non-salaried part-time employees and temporary staff for special projects.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to personnel activities (Total $350).
8020 Special Department Expense
Provides funds for special department expenses including city employee identification cards ($2,000), recruitment expenses ($3,000), new hire onboarding materials ($6,000) and employee engagement, retention and recognition activities ($23,500). (Total $34,500).
8040 Advertising
Provides funds for employment advertisement in various print and online resources and other advertisement outlets (Total $10,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of employee onboarding handbooks ($700) and purchase of annual Employment Law update posters from the South Pasadena Chamber of Commerce ($300). (Total $1,000).
8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the Liebert, Cassidy & Whitmore San Gabriel Valley Employee Relations Consortium ($4,255), and professional memberships to professional Human Resources Associations (all the acronyms here) (total for these ) (GRAND TOTAL $ ), Southern California Public Management Association – Human Resources for three staff members (SCPMA-HR) ($300), California Public Employers Labor Relations Association (CALPELRA) ($380), Public Agency Risk Managers Association (PARMA) ($700), Municipal Management Association of Southern California (MMASC) ($90), Southern California Public Labor Relations Council (SCPLRC) ($350), and Society of Human Resources Management (SHRM) ($244). (Total $6,319).
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 56
8090 Conference and Meeting Expense
Provides funds for staff conference travel, lodging and transportation expenses ($3,500). Includes funding for registration to Risk Management Conference & Human Resources Academy CALPERLA Annual
Conference, CalPERS Educational Forum, PARMA Annual Conference, and SCPMA-HR Annual Conference ($3,750). (Total $7,250) 8160 Legal Services
Provides funds for labor attorney services including services for labor contract negotiations, employee grievances, application of Personnel Rules and Regulations and administrative policies, negotiations of revised Personnel Rules and Regulations and related city policies, and litigation of personnel claims and cases (Total $130,000).
8170 Professional Services
Personnel related studies such as Employee Relations, and Risk Management Consultation Services ($35,000). (Total $35,000). 8180 Contract Services
Provides funds for pre-employment medical and psychological examinations and background checks/investigations ($12,000), Fitness for Duty medical examinations ($5,000), personnel investigations ($30,000), Employee Assistance Program services ($8,000), 457 Plan Consulting contract services ($15,000), Supplemental Insurance Plan (TASC) administration fee ($4,000), NEOGOV License Renewals for Insight, Performance Evaluation, Learn, and Onboard Modules ($30,000), testing materials for public safety recruitments ($2,000), ADA Sign Language & other ADA accommodation services ($3,000), Liability and Workers Compensation Actuarial expenses ($10,000), and as-needed temporary staffing services ($25,000). (Total $142,000).
8200 Training Expense
Provides funds for trainings such as risk management, labor relations, and employee safety and legal mandates and educational webinars, as well as mandatory training for staff, including materials to host such training sessions, duplication of handouts and other related expenses ($10,000). 4 - 93

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 57
Legal Services / 101-2010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8160 Legal Services
Provides funds for contract City Attorney for a variety of services: attend meetings, including the City Council meetings and sessions, and to provide legal advice to City Council, City Manager, and staff (Total $500,000). (Placeholder pending new City Attorney contract in June 2023) 4 - 94
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account llUe 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8160 000 Legal Service 492,566 607,285 572,032 895,140 895,140 500,000 <OPERATIONS & MAINTENANCE> 492,566 607,285 572,032 895,140 895,140 500,000 (1 01-2501) Legal Services Total 492,566 607,285 572,032 895,140 895,140 500,000

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 58
Information Services / 101-2030-2032
Budget Detail
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Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account TIiie 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 106 1,000 1,000 1,000 8060 000 Dues & Memberships 200 330 475
81 10 000 Equipment Maintenance 1,500 1,100
8150 000 Telephone 21 1,380 254,693 369,000 397,001 395,000 8170 000 Professional Services 216,983 206,352 220,000 290,454 301 ,000 8180 000 Contract Services 32,277 39,308 96,500 50,414 207,036 8300 000 Lease Payment 25,469 18,929 25,000 23,488 24,000 8301 000 Copier Usage Charges 19,216 8,378 20,000 25,871 26,000 <OPERATIONS & MAINTENANCE> 505,325 527,766 733,200 789,657 954,511 8530 000 'Computer Equipment 68,556 13,344 100,000 100,000 197,000 <CAPITAL OUTLAY> 68,556 13,344 100,000 100,000 197,000
[101-2032] Information Systems Total 573,881 541 ,110 833,200 889,657 1,151,511

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 59
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for as-needed computer peripherals, such as web cameras for video conferencing, headsets and speakers (Total $1,000). 8060 Dues & Memberships
Provides funds for memberships in professional organizations specific to information technology (IT) such as MISAC, MiCTA, and ISACA for access to educational presentations, technical instruction, and managerial training. (Total $475).
8150 Telephone
Provides funds for City-wide land lines ($275,000), Point-to-Point network services (internet) throughout City Facilities ($50,000), mobile device/cellular accounts for personnel including FirstNet for first responders ($70,000). (Total $395,000).
8170 Professional Services
Provides funds for Citywide managed IT support services for all departments ($288,000). Includes funds for managed phone support services for the City’s current analog landlines ($13,000). (Total $301,000). 8180 Contract Services
Provides funds for annual cost of efiling through Netfile (5,000), Docusign subscription services citywide ($8,610), SSL renewal for domain ($900), opengov domain ($8,800), antivirus/ cybersecurity services ($20,000), city website hosting services ($12,000) and annual subscription costs for Microsoft Office 365 ($60,000). Also funds software subscriptions for other departments including: CiviPlus ($5,067), Springbrook ($34,650), Planetbids ($8,000), and Truepoint/Accela ($43,500). Includes Zoom subscription for the department ($509). (Total $207,036). 8300 Lease Payment
Monthly lease payments for twelve leased multifunction printers citywide (Total $24,000).
8301 Copier Usage Charges
Provides funds for copy and printing expenditures on the multifunction printers citywide (Total $26,000).
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CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 60

CAPITAL OUTLAY
8530 Computer Equipment
Citywide workstation equipment replacement, including monitors, laptops, and desktop purchases to replace equipment that has reached end of life ($75,000). Network hardware replacement for equipment that has reached end of life and is in need of critical replacement ($42,000). Server Operating System (OS) rebuild of all end of life servers and migration to Azure cloudbased servers ($80,000). (Total $197,000) 4 - 97

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 61
Key Performance Indicators
The Management Services Department oversees the Human Resources and Risk Management Division, the City Clerk’s Division, and Information Services. The department is focused on effectively centralizing management of citywide grants and contracts, establishing and implementing the Grants Manual and Policy Document, hosting monthly grant meetings with all Departments to ensure compliance and provide training, providing secure and reliable technological infrastructure for the City by completing and implementing initiatives in the Technology Master Plan, and updating administrative policies.

FY 2023 Accomplishments
Human Resources Division:
• Implemented an Employee Recognition Program – Employee Excellence Awards • Hosted a Benefit & Wellness Fair
• Completed a Benefits and Compensation Study
• Implemented an automated recruitment tracker to share with Departments as recruitments progress.
• Implemented a Personnel Requests component to budget development process.

City Clerk Division:
• Collaborated with the County of Los Angeles to successfully conduct the November 8, 2022, General Municipal Election
• Completed Advisory Body Appointments and Reappointments • Implemented efficiencies by working to digitize and preserve vital City records. • Began the process of upgrading the City’s electronic record management system Information Technology Division:
• Began the process of replacing aging technology equipment by creating and implementing an asset management system to track IT inventory and replacement cycles • Implemented a mobile device management program to track and inventory city-issued cellular devices
• Worked with IT Consultant to develop a five-year budget/ program for the replacement of the City’s aging technology and to plan for upcoming IT projects. • Audited technology citywide in order to develop a replacement cycle • Implemented a project to consolidate mobile phone lines • Began the process of upgrading the City’s aged analog phone system • Migrated all City staff to the City’s new collaboration tool Microsoft Office 365 • Consolidated the leasing of multifunction printers across all City Departments 4 - 98

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 62
FY 2023 Key Performance Indicators Update
During the development of the Fiscal Year (FY) 2023 budget, the Management Services Department committed to working towards Key Performance Indicators (KPI). As reflected in the FY 23 accomplishments above, staff has done a commendable job at working towards meeting those KPIs.

City Clerk’s Office
In FY 23, the City Clerk’s Office made significant strides in enhancing customer service through innovation. The Division also experienced significant turnover and staffing challenges, which were addressed with the assistance of temporary staffing services. The turnover in staffing did cause delays in implementing projects, but it also allowed staff to analyze the path forward and create a plan. The City Clerk’s Office is working closely with the City Manager’s Office in procuring services for a new user-friendly website. A Request for Proposals (RFP) was issued by the CMO, and this project is expected to be completed in the next fiscal year. Along with the joint effort of procuring a new website, the Division began the selection process for the procurement of an agenda management program to streamline the agenda process and will be implementing the selected program in FY 2024. Core operations of the City Clerk Division, such as agenda processing, clerking city council meetings, and assisting commissions, continued without interruption this fiscal year. The Division worked closely with all commissions and the City Manager’s Office to implement a Commissioner’s/ Elected Official’s Handbook to welcome and provide incoming elected officials with the tools and background information for their roles. The City Clerk’s Office hosted AB1234 training for all elected officials and staff liaisons. The second annual Commissioners’ Congress was also held this fiscal year. The Division successfully coordinated with Los Angeles County to hold the General Municipal Election in November 2022 and then held a reorganization ceremony for the outgoing and incoming elected officials. This fiscal year, the Division is in the process of completing the backlog of minutes for city council meetings, which consisted of over years’ worth of meetings. To date, for FY 23, the City has received an unprecedented amount of public records requests. Since July 1, 2022, the city has received 469 requests, with less than 3 months remaining in FY 23. All but seven of those requests have been responded to and closed out.

Human Resources and Risk Management
In FY 23, the Human Resources and Risk Management Division experienced significant turnover and staffing challenges but has continued strong momentum in improving the organizational culture and building a strong employer brand to attract and retain top-caliber candidates. This fiscal year, the Human Resources Division made investments in employee development by purchasing a new learning management system (LMS) through NEOGOV. The implementation is well underway and is expected to be completed by the end of FY 23. Additionally, in efforts to enhance the employee experience, Human Resources will be revamping the employee onboarding process through the implementation of NEOGOV Onboard. The Human Resources Division kicked off the first Health and Wellness Fair and, through the Employee Engagement Team (E.E.T), had a successful summer BBQ, Halloween celebration, and holiday luncheon that also served as an opportunity to recognize staff and honor years of service to the City. The Division has proactively offered several training opportunities citywide through our partnership with LCW. On the Risk Management side, the Division is undergoing an internal review of our processes and procedures and working with our third-party administrators (TPAs) to improve communication flow and assess ways to increase efficiency in the claims process. On the Risk Management side, the Division worked closely with our Police Department partners to roll out 4 - 99

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 63
Active Shooter training citywide Division has compiled a full accounting of our claim’s history for the last two years and has begun efforts to identify high-risk areas for mitigation. For the FY 24 budget development process, HR developed Budget Instructions and forms for departments to request changes to their personnel structure and positions formally and have worked closely with the Finance Department during budget development.

Innovation and Technology (IT)
In FY 23, the Management Services Department (MSD) made great strides in internally assessing our Information Technology infrastructure and needs. In FY 23, the department invested significant funds in updating computers and workstations citywide and will continue this effort into FY 24. In collaboration with our managed service provider, the City’s Technology Master Plan was updated to reflect better the needs of the City, and important new tools were implemented to improve transparency and understanding of the City’s infrastructure. As part of the hybrid work program, MSD has increased the deployment of laptops and started to phase out older PCs. A significant effort was made to consolidate many mobile phone carrier accounts, which has led to cost savings and more accurate billing. A major investment in technology was made to transition the City to the cloud-based Office 365 system, and the implementation of that system is underway and is expected to be fully implemented by the end of FY 23. MSD also replaced our aging multifunction devices (MFDs) with new leased machines, which also resulted in cost savings for the City. By the end of FY 23, MSD hopes to wrap up demonstrations and review initial proposals for a new Voice Over IP system (VoIP), to replace our legacy landline phone system that is out of date and in serious need of upgrading. On the cybersecurity front, MSD hopes to implement a new training and mitigation tool citywide to educate and train staff on potential cybersecurity threats to our organization’s security.

Grants and Contracts
The Department has worked to centralize the tracking and execution of contracts. The City Clerk’s Office has been delegated the responsibility of continuing to build on initial efforts. The Department has a centralized contracts tracker and is in the process of issuing official city contract numbers to make tracking easier. Our Senior Management Analyst has also worked with different departments regarding grant reporting and compliance obligations. 4 - 100

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 64
FY 2024 Key Performance Indicators
As the Department has developed, staff has had the opportunity to review the existing performance measures. New KPIs are listed below for FY 24 that better reflect organizational goals and priorities.

City Clerk

Records Management
Establish and implement a records Management program to account for and maintain citywide records by:
(Strategic Plan - 6d)
• Conducting a comprehensive inventory on all physical citywide records currently in storage.
• Implement and upgrade Laserfiche software and public portal to increase transparency, manage records, and increase public accessibility to City records. • Seek imaging/scanning vendor to conduct a bulk scan of all documents into our Laserfiche program.
• Host staff training on records retention policy. (Strategic Plan – 6h) • Host a “Records Clean Up Day” for city staff, to include review of physical and electronic records for destruction and storage.

Agenda Management
Establish and implement an Agenda Management Software and program to increase efficiency and productivity. (Strategic Plan - 6d)
• Acquire Agenda Management Software to decrease staff turnaround time due to the current process/workload.
• Host staff training on Agenda Management Software and new process. (Strategic Plan – 6h)
• Implement an Agenda portal on the City Website to increase public transparency in the agenda process and city business.
• Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) Public Records Request Management Software
Implement Public Records Request Software that manages requests and reduces review periods by automating workflows. (Strategic Plan - 6d)
• Acquire a Public Records Request Management Software to increase accountability, ensuring public transparency.
• Host staff training on PRR Management Software to assist in quick response times and easy navigating of the new program. (Strategic Plan – 6h) • Implement a PRR portal on City Website to allow access to city records by the community.
• Conduct an online survey via the city mobile app and city website for the public and staff to provide feedback on the new software. (Strategic Plan – 6h and 6e) 4 - 101

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 65
Human Resources and Risk Management:

Establish and Support Organizational Effectiveness (Strategic Plan – 6C) by:
• Development of comprehensive administrative policy manual. Review existing City Rules and Regulations to determine revisions needed. Will require consulting with attorney and labor groups.
• Auditing FT Employee Files within Springbrook on a quarterly basis for benefit accuracy. • Hiring a consulting firm to conduct a functional job analysis to identify the essential functions of a job. Will need to create an RFP for consultative services.

Continue to support and promote the Employee Experience (EX) and City Workplace Culture (Strategic Plan – 6H) by:
• Increasing employee retention and reducing employee turnover by 15% by continuing efforts for employee engagement such as sending out an annual employee survey to gather feedback, sponsoring at least four employee engagement events, and highlighting employee contributions through awards and recognitions during one of those events. • Revamping the performance evaluation process to include an update to our performance appraisal form and tracking mechanism in NEOGOV, with the goal of 100% of evaluations being issued timely to staff.

Risk Management (No strategic alignment available)
• Conduct a cost/coverage analysis of existing city insurance plans by comparing them with other insurance options available, such as increasing/decreasing self-insurance retention (SIR), pooling and/or excess coverage in time for insurance renewals. • Provide quarterly loss data reports to Departments to strengthen partnership in mitigation efforts.
• Update City’s Injury Illness and Prevention Plan (IIPP) to confirm with current OSHA requirements.

Recruitment (Strategic Plan – 6I)
• Implement NEOGOV Onboard to streamline the pre-employment phase, goal of reducing time to hire by 25%.
• Upgrade recruitment tracker to Infinity platform to automate tracking process and provide in real time reporting for Directors, identifying bottlenecks in the process. • Implement new training opportunities through LEARN.
• Update recruitment advertisement materials to highlight our benefits better. Consult with neighboring cities for best practices & update our recruitment flyers. • Attend (2) local career fairs to establish a City presence as an employer of choice. 4 - 102

CITY OF SOUTH PASADENA MANAGEMENT SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 66
Information Technology
Continue to improve technology across Departments (Strategic Plan-6d) by:
• Implementing the first year of a three-year replacement cycle for technology hardware • Completing the implementation and migration to Microsoft Office 365 • Implementing cybersecurity software/ program to assist in monitoring threats and educate staff on best practices to minimize risk.
• Upgrading the City’s analog phone system to a modern digital phone system. • Upgrade the City’s end of life servers by October 2023. • Upgrade the City’s end of life networking equipment by December 2023.

Summary of Changes
Human Resources and Risk Management
• HR Division is adding a Human Resources Specialist to provide administrative and clerical support so that the Human Resources Analysts can focus on higher-level work and projects.
• Includes the reclassification of the two management analyst positions in the HR Division to Senior HR Analyst and HR Analyst
• Includes an increase in funds for employee engagement, retention, and recognition activities to support employee retention and wellness.
• Includes funds for employee onboarding packets
• Includes the completion of a Classification and Compensation study that was budgeted in FY 23 but not completed due to staff turnover
City Clerk Division
• Agenda Management Software to streamline agenda process • Inclusion of advertising costs for Departments that do not budget for such costs Information Technology
• IT Consultant costs budget increased in order to properly reflect the actual expenditures incurred through the firm for IT support
• Includes funds for the first year of a three-year plan of technology replacements • Includes funds for membership to MiCTA, for access to IT contracts for City’s use for piggy-backing in an effort to lessen the impact of costs for aging technology • Includes annual subscription costs for Microsoft Office 365 4 - 103

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 67
Finance
Fiscal Year 2022-23 Budget Snapshot
Overview
The Finance Department accounts for all City and Successor Agency expenditures, administers business licensing and water billing through third-party vendors, accounts for revenue collection, performs city wide accounting functions, including grant accounting, processes the biweekly payroll through a third-party vendor, prepares payment of all obligations for review and approval by the City Council, and sends out approved check warrants. In conjunction with, and subject to the independent certification of the City/Agency independent audit firm, the Department prepares the City’s Annual Comprehensive Financial Report (ACFR). The Department also prepares annual reports for the State Controller and other State and Federal agencies. Under the direction of the City Manager, the Department prepares the City’s annual budget.

The Finance Department oversees the utility billing function by utilizing a third-party vendor for the City’s approximately 7,000 accounts for all water, refuse and sewer fees. The Department works with the City Treasurer, Finance Commission, and committees with respect to the various financial issues. As required by the Government Code, monthly investment reports are provided to the City Council summarizing investment holdings and rates of return on investments.

Notable Changes – Wages and Benefits
Overall, the full-time permanent salaries show an increase as the budget includes funds for a permanent full time Finance Director as well as a full year’s cost of a full time Management Assistant position authorized by the City Council in FY 2022-23. Compared with FY 2022-23, part-time, temporary staff salaries show a decrease, due to the hiring of a full time Management Assistant and Accounting Technician I, versus the previous use of part-time interim and temporary staff.

Notable Changes – Operations and Maintenance
The Finance Department expects an increase in special departmental expenses and professional services. The Department will work with an outside vendor to conduct a Master Fee Study and Cost Allocation Study to update our fee schedules.

Capital Outlay
No items budgeted for Capital Outlay.
4 - 104

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 68
Budget Summary
Authorized Positions
4 - 105
Actual Actual Actua l Bud eted Estimated Pro osed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,106,306 1,286,845 1,303,684 1,612,958 1,511 ,610 1,797,323 Operations & Mainten ance 4,558,267 3,482,901 7,144,759 11 ,372,398 10,080 ,242 10,116,534 Capita.I Outlay 282,608 282,608
Tota l Expenses by Category 5,664,573 4,769,746 8,448,443 13,267,964 11,874,460 11,913,857 [101 -30 11] Finance 755 ,11 6 871 ,011 1,040,325 1,203,880 1,144,568 1,050,473 [101 -3041] Non-DepUOverhead 1,060 ,512 996,366 2,264,416 2,694 ,140 2,669 ,105 2,539,444 [103-250 1] Insurance Services 2,941 ,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267 [110-3011] OPEB Trust Fund 1,000 1,000 1,000
[206-XXXX] SLFRF Fund 5,830,000 2,560,519 3,498,7 17
[500-3012] Utility Billing 907,936 734 ,984 866,944 942,833 812,979 1,257,956 Tota l Expenses by Program 5,664,573 4,769,746 8,448,443 13,267,964 11,874,460 11,913,857 Finance Department
Business Licensing,
Accounts Receivable
1\fanagement
Analyst
Finance
Direct01·
Deputy Finance
Director/Controller
Finance
Manager
Accounts Payable
Management
Assistant
Management
Analyst
IF ull Time Employees: 9
Payroll
Accountant (2)
I
Accounting
Technician

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 69
Finance / 101-3010-3011
Budget Detail
4 - 106
Actual Actual Actual Budgeted Estimated
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 7000 000 Salari es - Permanent 237,928 275,120 34 1,052 519,867 378,156 535,178 70 10 000 Salari es - Temp I Part 23 ,008 144,195 194,660 48,071 89,406 7020 000 Overti me 1,648 1,669 5,529 2,050 5,970
7040 000 Holiday 4.358 6,582 6,357 6,780 4,540
7070 000 Leave Buyback 7,436 26,000 5,485 10,318
7100 000 Retirement 33,565 30,112 76,998 68,587 70,503 42,762 7100 010 'CalPERS UAL
7108 000 Deferred Compensation 1,596 12,766 (9,466) 2,493 2,574 5,338 711 0 000 W orkers Compensation 3,508 4,961 6,422 8,229 4,674 5,966 7120 000 Disability Insurance
7122 000 Unemployment Insurance 7,613 3,003
7130 000 Group Health Insurance 30,664 38,869 30,933 39,761 39,599 73,147 7140 000 Vision Insurance 616 639 788 1,034 747 998
7150 000 Dental Insurance 2,216 2,505 3,078 3,879 2,798 3,736 7055 000 IOD - Non Safety
7160 000 Life In surance 290 344 406 427 364 494
7170 000 FICA - Medicare 5,519 8,813 9,495 10,127 7,194 7,760 '<WAGES & BENEFITS> 359,966 529,578 666,251 737,305 607,471 690,237 8000 000 Offi ce Supplies 7,765 890 7,108 9,000 6,081 9,330 80 10 000 Postage 1,758 2,235 1,540 3,500 2,254 3,000
8020 000 Special Department Expense 21,400 73,639 120,258 72,648 92,361 140,551 8050 000 Printing/Duplicating 815 584 2,000 2,000 3,950 8060 000 Dues & Memberships 945 150 355 2,500 2,500 971 8070 000 Mileage/Auto Allowance 129
8090 000 Conference & Meeting Expense 225 665 5,000 6,319 6,793 8110 000 Equipment Maintenance 602 300
8170 000 Profe ss ional Services 226,568 192,842 22 1,516 86,877 114,406 91,725 8180 000 Contract Services 133,373 70,619 21,365 280,750 307,177 100,000 8200 000 Training Expense 1,796 249 1,266 4,000 4,000 3,916 <OPERATIONS & MAINTENANCE> 395,151 34 1,433 374,074 466,575 537,097 360,236 [101-3011 ] Finance Total 755,116 871 ,011 1,040,325 1,203,880 1,144,568 1,050,473

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 70
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the compensation for the Finance Director, Deputy Finance Director/Controller, Finance Manager, Management Analyst (2), Accountants (2), Management Assistant, and Accounting Technician I. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Covers the cost of overtime for non-management staff to assist with Finance Commission and other departmental needs.
7070 Leave Buyback
Provides funds to employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds for the purchase of miscellaneous supplies ($9,330). 8010 Postage
Funds for postal expenses for mailing information, checks and miscellaneous Department mailings (Total $3,000).
8020 Special Department Expense
Allocation of credit card charges and bank analysis fees (offset with revenue 101- 0000-0000-5510) ($136,500), funding for compilation of the ACFR statistical section, and application costs for the GFOA CAFR award program ($2,130). Public Notice for Annual Budget 23 ($621). W-2, 1095-C, 1099 mailing and materials ($1,300) (Total $140,551)
8050 Printing and Duplication
Provides funds for the printing and duplication of draft and final budget ($3.950) and other miscellaneous information intended for public distribution from the Finance Department ($3,950).
8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO, $380), the Government Finance Officers Association (GFOA, $443). , and Municipal Management Association ($148). (Total $971)
4 - 107

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 71
8090 Conference and Meeting Expense
Provides funds for attendance to GFOA/CSMFO conferences, Government Tax Seminar, CalPERS payroll training, Municipal Management Conference, and Springbrook Annual Conference ($6,793).
8110 Equipment Maintenance
N/A
8170 Professional Services
HdL sales tax, business license tax, and property tax audits ($29,150), State Controllers Report ($8,800), Debtbook (GASB 87 and GASB 96) ($8,775), Master Fee Schedule ($35,000), and Cost Allocation Schedule ($10,000) (Total $91,725) 8180 Contract Services
Provides funds for Temporary Staffing (Total $100,000)
8200 Employee Training
Provides funds for department training opportunities; includes funds for additional finance software training ($3,916).
4 - 108

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 72
Non-Departmental Overhead / 101-3010-3041
Budget Detail

PERSONNEL SERVICES
7131 Retirees Health Insurance
It is the City’s obligation to fund retiree health benefits, as called for in each of the respective employee memorandums of understanding ($592,250).

OPERATIONS & MAINTENANCE
8020 Special Departmental Expense
CalPERS administration fee for medical health insurance ($9,600). 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for City memberships in LAFCO ($1,525).
8140 Utilities
Citywide Water Utility Usage ($495,000)
8170 Professional Services
Provides funds for general fund portion of independent accounting services, including interim audits and preparation of annual Financial Report (FY 22-23 Audit $16,400) ACFR FY 22-23 ($13,600), a share of Morgan Stanley/Western Asset investment management services ($80,000), and OPEB Actuarial Services ($25,000) (Total $135,000)
8180 Contract Services
Provides funds for share of bank armored courier services ($19,000). 8191 Liability & Surety Bonds
General fund share of commercial liability insurance, automobile liability insurance for City vehicles, environmental liability insurance, and property insurance on City-owned facilities and buildings/contents, and surety and commercial crime bonds provide for City insurance protection for employees and officials. Total is $1,110,000. (Portions are allocated 30% to the Water Fund, and 10% to the Sewer Fund).
8335 Property Tax Admin Fee
LA County Fee for property tax calculation and administration ($177,069). 4 - 109
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Trtte 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7131 000 Retiree Health Insurance 561,272 558,561 394,777 600,000 575,000 592,250 '<WAGES & BENEFITS> 561,272 558,561 394,777 600,000 575,000 592,250 8020 000 Special Department Expense 12,461 11,773 9,600 8060 000 Dues & Memberships 32,969 29,330 34,801 1,400 1,525 1,525 8140 000 Utilities 400,366 434,674 495,000 482,853 495,000 8170 000 Professional Services 43,643 134,326 130,104 214,640 214,640 135,000 8180 000 Contract Services 10,166 2,262 4,953 16,000 16,245 19,000 8191 000 Liability & Surety Bonds 251,782 (300,000) 1,080,000 1,190,000 1,190,000 1,110,000 8335 000 Property Tax Admin. Fee 160,681 171 ,522 172,646 177,100 177,069 177,069 <OPERATIONS & MAINTENANCE> 499,240 437,805 1,869,638 2,094,140 2,094,105 1,947,194 [1 01-3041] Non-Dept/Overhead Total 1,060,512 996,366 2,264,416 2,694,140 2,669,105 2,539,444

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 73
Insurance Fund / 103-3010-2501
Budget Detail

OPERATIONS & MAINTENANCE
8161-000
Claims & Judgements – WC
Workers compensation premium through PRISM, formerly CSAC-EIA Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-000. (Total $554,000).
8161-001
Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-001. (Total $1,350,000). 8162-000
Insurance Policy - WC
Workers compensation premium through PRISM, formerly CSAC-EIA. Estimated workers compensation settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account #103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-000. (Total $455,867). 8162-001
Claims & Judgements – GL
General Liability premium through PRISM, formerly CSAC-EIA. Estimated general liability settlements from self-insured plan and estimated adjustments based on actuarial study. The expenditures are recovered from various funds and departments based on staffing level and risk factors offsetting revenue account 4 - 110
cc
8020
8161
8161
8162
8162
8170
Ts ccoun
000 Special Department Expense
000 Claims & Judgements - WC
001 Claims & Judgements - GL
000 Insurance Policy- WC
001 Insurance Policy- GL
000 Professional Services
<OPERATIONS & MAINTENANCE>
Actual Actual
9/20 020/2
897,752 55,025
728,256 1,365,034
1,315,000 747,325
2,941,009 2,167,385
Actual Budgeted
0 /22 022123
84,241 1,400,000
1,821,509 341 ,966
2,371 ,009 854,145
4,276,759 2,596,111
Estimated
022/23
1,400,000
1,514,116
1,772,173
4,686,289
Proposed
02312
554,000
1,350,000
455,867
1,109,000
97,400
3,566,267
103 -INSURANCE FUND TOTAL 2,941 ,009 2,167,385 4,276,759 2,596,111 4,686,289 3,566,267

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 74
#103-0000-0000-5420-000 and insurance reimbursement from PRISM from revenue account #103-0000-0000-5410-001. (Total $1,109,000). 8170-000
Professional Services
Administrative fee for Carl Warren and Intercare. (Total $97,400). 4 - 111

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 75
OPEB Trust Fund / 110-3010-3011
Budget Detail

OPERATIONS & MAINTENANCE
8170 Professional Services
Administrative fee (Total $1,000).
4 - 112
Acct
8170
Tsk Account TIiie
000 Professional Services
<OPERATIONS & MAINTENANCE>
Actual
2019/20
Actual Actual
2020/21 2021/22
Budgeted
2022/23
1,000
1,000
Estimated
2022/23
1,000
1,000
Proposed
2023124
1,000
1,000
110 - OPEB Trust Fund - - - 1,000 1,000 1,000

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 76
SLFRF Fund / 206-XXXX-XXXX
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
State and Local Fiscal Recovery Funds have been approved by Council to be allocated to the following projects: Library RFID Project ($160,000), Fire Air Utility Apparatus ($600,000), IT Master Plan ($100,000), Public Works Automatic Asphalt Truck ($300,000), and other Salaries and CIP ($2,338,717). (Total $3,498,717)
4 - 113
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account 11Ue 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8170 000 Professional Services 87,402
' [206-2032] Information Systems Total 87,402
8020 000 Special Department Expense 5,187,942 ' 2,005,863 3,498,717 ' [206-3041] Non-Dept/Overhead Total 5,187,942 2,005,863 3,498,717 8170 000 Professional Ser,ces 70,000 70,000
8520 000 Machinery & Equipment
' [206-4011] Police Total 70,000 70,000
8134 000 Safety Clothing/Equ1pment 152,048 152,048
8540 000 Automotive Equipment 282,608 282,608
• [206-5011] Fire Total 434,656 434,656
8180 000 Contract Services 50,000 50,000
[206-8031] Community Services Total 50,000 50,000
<OPERATIONS & MAINTENANCE> 5,830,000 2,560,519 3,498,717 206 - SLFRF FUND TOTAL - - - 5,830,000 2,560,519 3,498,717

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 77
Utility Billing / 500-3010-3012
Budget Detail
4 - 114
Actual Actua l Actual Budgeted Estimated
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 7000 000 Salari es - Permanent 135,727 132,182 159,819 209,383 246,472 386,094 7010 000 Salari es - Temp / Part 1,346 26,960 9,230 9,013 7020 000 Overti me 2,744 2,000 5,205
7040 000 Holiday 869 1,627 1,935 1,578 1. 163
7070 000 Leave Buy bac k 2,732 478 1,500 4,57 1 4,422
7100 000 Retirement 28,655 21,275 55,002 26,492 34,810 32,378 7100 010 'CalPERS UAL 9,486
7108 000 Deferred Compensation 818 5,632 (4,399) 1,062 1,652 3,852 711 0 000 W orkers Compensation 1,639 1,7 16 2,075 3,874 2,036 4,285 7120 000 Disability Insurance 7,384
7130 000 Group Health Insurance 10,163 6,083 11 ,237 15,05 1 20,88 1 63,306 7140 000 Vision Insurance 240 187 335 516 463 8 10
7150 000 Dental In surance 817 786 1,358 1,935 1,735 3,027 7160 000 Life Insurance 108 98 172 213 226 4 16
7170 000 FICA - Medicare 1,954 2,159 2,670 3,036 3,705 5,598 '<WAGES & BENEFITS> 185,069 198,705 242,657 275,653 329,139 514,836 8000 000 Office Supplies
8010 000 Postage 15,302 24,779 31,527 50,000 23,135 50,000 8020 000 Special Department Expense 173,213 103,683 125,489 160,000 109,68 1 160,000 8032 000 W ater Effi ciency Fee Projects 9,057 47
8060 000 Dues & Membershi ps 424
8070 000 Mileage/Auto Allowance
8090 000 Conference & Meeting Expense (100) 100 462 3,5 12 811 0 000 Equipment Maintenance 602 18,000 18,000
8170 000 Professional Services 423,996 312,894 375,192 346,600 350,562 4 16,700 8180 000 Contract Services 8,817 2,895 99
8200 000 Training Expense 500 2,504
8350 000 Bad Debt Expense
8400 000 Overh ead Allocati on 91,98 1 91,98 1 91,98 1 91,980 91,980 <OPERATIONS & MAINTENANCE> 722,867 536,279 624,288 667,180 483,840 743,120 (500-3012] Utility Billing Tota l 907,936 734,984 866,944 942,833 812,979 1,257,956

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 78
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides the partial compensation for the Finance Director, Accounting Manager, Finance Manager, Management Analyst, and Accountant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Temp/Part-time
Provide partial compensation for Management Analyst and Finance Director.

OPERATIONS & MAINTENANCE
8010 Postage
Provides funds for postal expenses related to water billing services and inserts ($50,000).
8020 Special Department Expense
Provides funds for payment of allocation of credit card charges and bank analysis fees ($160,000). (Offset by Transaction fee acct # 101-0000-0000-5510-000) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership in the California Society of Municipal Finance Officers Association (CSMFO, $145), the Government Finance Officers Association (GFOA, $157), and Municipal Management Association ($122). (Total $424)
8090 Conference and Meeting Expense
Share of annual CSMFO conference for the Finance Staff ($3,512). 8110 Equipment Maintenance
Provides funds for postage machine and copier lease/maintenance allocation ($2,000) and maintenance costs for Springbrook Software (Finance/Utility Billing systems $16,000). (Total $18,000)
8170 Professional Services
Provides ($338,100) toward contractual support service with Munibilling, the company that provides the Finance Department’s utility billing processing. Also provides portion of annual city audit services, ($23,400), a share of the GASB 34 infrastructure assets valuation with Community Economic Solutions ($1,200) and investment management fees to Morgan Stanley and Western Asset ($54,000). (Total $416,700)
8200 Training
Provides funds for training seminars for Finance Department staff ($2,504). 8400 Overhead Allocation
Charges for administrative services provided by the General Fund ($91,980). 4 - 115

CITY OF SOUTH PASADENA FINANCE
PROPOSED BUDGET | FISCAL YEAR 2023-24 79
Key Performance Indicators
The Finance Department is responsible for accounting, revenue, treasury, debt administration, payroll, budget, and purchasing functions. We strive to work efficiently and effectively. We are dedicated to providing our City Council, City Commissions, City Manager, City departments, employees, and diverse community with efficient and courteous service.

Accounting Management
The Finance Department completed their audit and financial report by February 2023 and filed the following reports in a timely manner: Annual Comprehensive Financial Report with an unmodified “clean” audit opinion, State Controller’s Report, State and Street Report, and Metro Audit. The Finance Department also produced 12 Treasurer’s Reports for City Council, issued 3,569 warrants in FY 21-22, issued 115 1099s for Calendar Year 2022, and approved 825 journal entries in FY 21-22.

Payroll
The Finance department has successfully moved the payroll task in house for FY 22-23.

In FY 22-23, we distributed 269 w-2s and 162 1095-Cs to employees. Finance has 207 direct deposit participants and 63 deferred compensation participants. Our goal for FY 23-24 is to implement the Springbrook Employee Self Service portal. This will provide an additional level of transparency for employees as they can view their w-2s and biweekly paychecks online.

Revenue
The Finance Department is responsible for ensuring revenue is recorded in a timely manner. In FY 22-23, Finance issued 1,500 business licenses, reviewed over 2,400 bank deposits, and secured 162 filming/special events permits.

Enterprise Resource Planning Upgrade
Finance currently utilizes a software called Springbrook for its accounting needs and resources. We have placed a hold on moving this platform into the cloud as we navigate our options.
4 - 116

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 80
City Treasurer
Fiscal Year 2023-24 Budget Snapshot
Overview
The City Treasurer is an elected position and is responsible for the management and oversight of the City’s idle cash and its investments upon order of the City Council. The Treasurer receives and safely keeps City funds, provides overall investment management and strategy, administers the City’s banking relationships, reports periodically to the City Council and the City’s Finance Commission, and submits an annual investment policy to the City Council.

Notable Changes – Wages and Benefits
No significant changes to Wages and Benefits.

Notable Changes – Operations and Maintenance
No items budgeted for Operations and Maintenance.

Capital Outlay
No items budgeted for Capital Outlay.
4 - 117

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 81
Budget Summary
Authorized Positions
City Treasurer 1
Total 1
4 - 118
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 9,211 8,444 9,993 8,752 8,752 9,239
Operations & Maintenance
Capital Outlay
Total Expenses by Category 9,211 8,444 9,993 8,752 8,752 9,239 (101 -3021] City Treasurer 9,211 8,444 9,993 8,752 8,752 9,239 Total Expenses by Program 9,211 8,444 9,993 8,752 8,752 9,239

CITY OF SOUTH PASADENA CITY TREASURER
PROPOSED BUDGET | FISCAL YEAR 2023-24 82
City Treasurer / 101-3000-3021
Budget Detail

PERSONNEL SERVICES
7010 Salaries – Temp / Part
Funds monthly stipend of elected City Treasurer. The Treasurer’s stipend is authorized by Government Code and City resolutions.
4 - 119
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account llUe 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7010 000 Salaries Temp / Part 8,472 7,766 9,178 8,472 8,472 8,472 7110 000 Workers Compensation 91 84 113 157 157 119
7170 000 FICA . Medicare 648 594 702 123 123 648
<WAGES & BENEFITS> 9,21 1 8,444 9,993 8,752 8,752 9,239 [101-3021] City Treasurer Total 9,211 8,444 9,993 8,752 8,752 9,239

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 83
Police
Fiscal Year 2022-23 Budget Snapshot
Overview
The Police Department provides a full range of law enforcement and crime deterrence services.

Services include street patrol, traffic patrol, crime investigation and analysis, parking enforcement, and a community crime prevention program. Support services for sworn officers include training, records, property evidence, dispatch center, and administrative support. As a reflection of the community, the Police Department has enhanced its diversity by increasing the number of female police officers to three.

The South Pasadena Police Department is comprised of 34 sworn officers including Lieutenants, Sergeants, Corporals, Deputy Chief of Police and Chief of Police, 18 full-time non-sworn personnel and additional part-time non-sworn personnel including Police Cadets. The department is augmented with an additional four Reserve Officers and a volunteer Chaplain.

Notable Changes – Wages and Benefits
The Police Department intends to fill all vacancies and bring the level of staffing up to authorized strengths. The overtime exceeded expectations is due to unfilled vacancies, increased patrol for special assignments and COVID-19 related absences. In Fiscal Year 2022-23, the Police Department had an increase in overtime due to unfilled vacancies, and COVID-19 related absences.

Notable Changes – Operations and Maintenance
To become more sustainable and support the City’s Green Action Plan, the Police Department is moving towards the electrification of its fleet of vehicles. The contract for crossing guards with All City Management was increased to reflect the return to in-person learning and a traditional school calendar.

Capital Outlay
The COPS Grant is funding the new Computer Aided Dispatch and Records Management System.
4 - 120

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 84
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 8,442,920 9,760,540 10,451,997 9,705,685 9,595,647 10,268,156 Operations & Maintenance 806,777 679,040 1,001,511 1,536,987 1,554,440 1,785,380 Capital Outlay 66,745 24,478 258,055 301,240 180,000 228,011 Total Expenses by Category 9,316,441 10,464,058 11,711,564 11,543,912 11,330,087 12,281,547 [101-4011] Police 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 [105-4011] Facilities & Equipment Replacement 42,645 - (6,553) 263,000 120,000 531,502 [241-4011] Measure H 77,957 38,582 50,982 57,083 - -
[270-4011] Police - - 20,100 10,000 10,000 10,000
[270-4015] Police Asset Forfeiture - - - 50,000 50,000 50,000 [272-4018] Police State Grant - AB 3229 24,100 24,478 136,767 130,000 130,000 178,011 [274-4019] Homeland Security Grant - - 125,360 1,240 - - Total Expenses by Program 9,316,441 10,464,058 11,711,564 11,543,912 11,330,087 12,281,547 4 - 121
Lieutenant
Field Services
Patrol, calls for service, Reserve
Program, Background, Emergency
Ops, Area C Mutual Aid, Projects
Day-A Shift
Sergeant 11)
Corporal (11
Ott~;~;°!}5r
Day- B Shift
Sergeant (1 l
Corporal (1)
Officers (4)*
Chief of Police
Deputy Chief
of Police
Detective Bureau
Investigations, Crime Analysis &
Prevention, School Program, Case
Filings, Parolee/Probation, Warrants
Detective Sergeant
(1)
Detective Corporal (1)
' / '
Night A-Shift Night 8-Shift Sergeant (1)
Corporal (1)
Officers (3}
Se rgeant (1)
Corporal (1)
Officers {4)•
Traffic Division
Motor Officer (3)"*
••2 Officers & 1
Corporal
Detectives (2)
School Liaison
Officer (1)
Crime Analyst/
Crime Prevention
Officer (1)
Management Analyst (1)
Lieutenant
Support Services
Division
Records Mg!., Support Services,
Dispatch, Parking Control,
Clerks & Cadets
Police Assistant II (Not 41!1 FTE - Ro'.don.sl Poi.Itson. w..'ln PaUOCI A,1.1,ta ntCU.HIIIO.lbar.)
Police Clerk II (4)
Police Clerk I (1)
Police Assistant (9)
Cadets (PT) (6)
Parking Control
Officers (3)
Administration
Recruitments, Training,
Internal Investigations &
Police Reserves
Reserve
OfficersNolunteers
Chaplain
Administrative
Assistant
Sergeant (Office of
Professional
Standards)???
Full Time Employees: 56*
Part Time Employees: 6
Reserves: 1
Volunteers: 2

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 85
Police / 101-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,482,814 4,606,792 4,525,275 4,943,712 4,333,032 5,196,021 7010 000 Salaries - Temp / Part 153,126 147,632 135,997 160,000 156,419 104,419 7020 000 Overtime 618,057 704,131 776,637 792,000 1,063,713 885,071 7030 000 Overtime - FLSA 3,796 6,687 4,548 - - -
7040 000 Holiday 245,815 268,676 236,230 200,000 235,611 226,708 7045 000 Overtime - Special (Movie) Detail 207,780 286,525 299,327 250,000 463,063 450,000 7050 000 Overtime - DUI Checkpoint 7,217 13,471 15,220 67,000 19,969 - 7060 000 IOD - Safety 5,957 - 72,711 76,200 227,897 -
7070 000 Leave Buyback 46,574 16,512 15,309 38,000 22,947 13,683 7100 000 Retirement 1,711,224 2,562,864 3,692,828 2,227,309 2,092,296 863,575 7100 010 CalPERS UAL - - 1,237,237
7108 000 Deferred Compensation 3,529 170,181 (163,016) 4,780 34,391 51,023 7110 000 Workers Compensation 218,990 239,059 233,362 228,697 232,716 202,168 7120 000 Disability Insurance 32,102 7,956 - - 47,044 - 7122 000 Unemployment Insurance - 2,825 - - - -
7130 000 Group Health Insurance 449,722 499,806 374,850 477,314 474,728 890,760 7140 000 Vision Insurance 10,220 10,285 9,956 12,960 9,060 12,474 7150 000 Dental Insurance 33,914 35,053 34,086 48,600 32,965 45,209 7160 000 Life Insurance 4,799 4,864 4,817 5,346 4,489 5,643 7170 000 FICA - Medicare 85,626 90,990 88,029 71,684 95,139 84,165 7180 000 Car/Uniform Allowance 43,700 47,650 44,850 45,000 50,168 - <WAGES & BENEFITS> 8,364,963 9,721,958 10,401,015 9,648,602 9,595,647 10,268,156 8000 000 Office Supplies 28,120 28,677 29,451 29,000 29,000 29,000 8010 000 Postage 2,669 4,410 3,572 5,000 5,000 5,250
8020 000 Special Department Expense 64,022 42,603 57,002 64,500 64,500 84,500 8022 000 OTS Grant Expense - 2,755 1,093 8,000 - -
8034 000 K9 Expenses 8,436 8,154 8,944 9,000 8,758 9,000 8035 000 Narco K9 Expenses 4,332 3,770 1,460 - - -
8040 000 Advertising 60 - - - - -
8050 000 Printing/Duplicating 16,373 12,944 14,947 20,000 19,822 22,000 8060 000 Dues & Memberships 2,145 1,555 3,555 3,700 3,700 3,700 8090 000 Conference & Meeting Expense 2,213 400 1,241 8,000 8,000 8,000 8100 000 Vehicle Maintenance 75,887 45,933 76,441 130,000 130,000 81,000 8105 000 Fuel 63,769 65,031 79,255 120,000 85,000 65,000 8109 000 Equipment - 14,702 21,650 25,000 25,000 25,000 8110 000 Equipment Maintenance 13,040 12,621 15,557 20,000 20,000 21,000 8120 000 Building Maintenance - - - - - -
8134 000 Safety Clothing/Equipment 30,105 15,419 18,636 30,000 30,000 35,000 8150 000 Telephone - - - - - -
8170 000 Professional Services 104,677 71,024 116,893 189,250 266,816 202,823 8180 000 Contract Services 353,111 309,161 459,320 652,037 651,344 575,105 8200 000 Training Expense 18,875 22,880 43,969 33,000 40,000 40,000 8210 000 Training Expense - POST Reimb. 18,944 17,002 28,424 30,000 30,000 30,000 8176 000 Reserves and Volunteers - - - 7,500 7,500 7,500 <OPERATIONS & MAINTENANCE> 806,777 679,040 981,411 1,383,987 1,424,440 1,243,878 8520 000 Machinery & Equipment - - 2,480 - - -
<CAPITAL OUTLAY> - - 2,480 - - -
[101-4011] Police Total 9,171,740 10,400,998 11,384,907 11,032,589 11,020,087 11,512,034 4 - 122

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 86
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds for all full-time, permanent sworn and civilian employees’ salaries. 7010 Salaries – Temporary/Seasonal/Part-Time
Funds seasonal, temporary and other non-salaried part-time employees, including Police Cadets, compensation.
7020 Overtime
Covers the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, court appearances and court on-call status during off-duty hours, and overtime required to fill minimal staffing requirements. Overtime has increased due to COVID-19 related absences. Efforts will be made through negotiated agreements with the police officers’ association to reduce nonessential overtime costs, however, overtime due to burglary suppression efforts will continue. The use of reserve officers whenever possible has kept these costs down. Total ($885,071). 7040 Holiday
Funds overtime compensation for employees required to work on Holidays. Total ($226,708).
7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7050 Overtime – DUI Checkpoint
Funds overtime compensation for DUI checkpoint staffing. 7060 IOD – Safety
Funds Injury on Duty (IOD) overtime.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances ($13,683).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds the purchase of Police report forms; Detective and Records case file folders, office stationery, miscellaneous office, kitchen and COVID-19 supplies. Total ($29,000).
8010 Postage
Provides funds for Police Department postal expenses. Vendors Pitney Bowes and 4 - 123

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 87
FedEx. Total ($5,250).
8020 Special Department Expense
Provides for department supplies and services to include: Fingerprint supplies, emergency flares, and handheld radio batteries and purchase of three new radios ($40,000); Live-Scan ($3,500); Office equipment including office chairs ($1,000); Locker room refurbishment ($5,000); Community education programs to include:

Teen Academy, Coffee with a Cop, Women’s Self Defense, Citizen’s Academy, Crime Prevention Materials ($26,500); Festival of Balloons expenses including radio, repeater and message board rentals ($1,000); and other miscellaneous expenditures ($7,500). Total ($84,500).
8034 K-9
Funds training, equipment, maintenance and veterinarian costs. Total ($9,000). 8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as crime prevention brochures $4,000; parking, traffic citations, and parking permits; ($18,000); printing costs are expected to increase 10 to 15% this year. Total ($22,000).
8060 Dues, Memberships, Subscriptions and Books
Funds both memberships and training material. Includes memberships for the Los Angeles County Police Chiefs Association; the California Police Chiefs Association; the San Gabriel Valley Police Chiefs Association; the International Association of Chiefs of Police Chiefs; California Association of Property and Evidence; International Association for Property and Evidence Investigators; California Background Investigators Association; and the California Public Parking Association; subscription to the Pasadena Star News; and subscription service for various legal codes including Penal Code and Vehicle Code. Total ($3,700). 8090 Conference and Meeting Expenses
Provides funds for management training, conferences, transportation, and meeting expenses. This includes providing refreshments for local community and professional meetings of organizations such as the San Gabriel Valley Intelligence meetings and staff meetings ($2,500). Funds are allocated for the Chief of Police to attend certain annual professional meetings and conferences, including the annual conferences for the California Police Chiefs Association ($1,900); the Los Angeles County Police Chiefs Association ($600); and for other personnel to attend miscellaneous meetings and conferences ($3,000). Total ($8,000). 8100 Vehicle Maintenance and Operations
Provides funds for the maintenance, repairs, and operational costs for the Police vehicle fleet, routine maintenance and repairs 30,000); collision repairs ($20,000); tires ($10,000); vehicle washes ($3,000); and maintenance and repairs of emergency equipment and vehicle computers ($18,000). Total ($81,000). 4 - 124

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 88
8105 Fuel
Funds fueling of patrol vehicles. Increased due to fuel cost increase. Total ($65,000).
8109 Equipment
Lethal and less lethal weapons, accessories, training supplies including ammunition, range maintenance, and repairs. Total ($25,000). 8110 Equipment Maintenance
Provides funds for the repair and maintenance of City-owned equipment, excluding police vehicles. This includes maintenance, calibration and repair of radar units, and maintenance and repair of office machines, police radios, video cameras, and other equipment ($15,000); Police station card reader system ($6,000). Total ($21,000).
8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment and supplies for both sworn and civilian personnel, including uniforms for new employees ($9,000); ballistic body armor ($20,000); flashlights ($500); and other safety equipment and supplies ($5,500). Total ($35,000).
8170 Professional Services
Provides for outside services/retainers for specific needs such as: Arrestee blood alcohol tests ($2,000); sexual assault and victim exams ($2,000); arrestee medical treatment ($15,000); office computer and server maintenance ($45,000); medical, psychological, and background exams for employee candidates ($15,000); Pasadena Police Department crime scene evidence technician ($15,000); fingerprint tracing service ($9,000); SecureWorks annual subscription and other software/license fees ($39,516). Phoenix Group Information Systems city parking program management offset by revenue in Parking Citations account #4610-000, includes 5% increase ($60,307). Total ($202,823).
8180 Contract Services
Funds contracts that are provided for services such as: Pasadena Humane Society increased by 2% ($176,953); All City Management Crossing Guards ($228,642); inmate housing fees for Alhambra and Pasadena Police Departments ($28,080); ICI Glendale/Pasadena Radio frequencies ($20,000); CAD/RMS technical support ($9,785); Foothill Air Support Team increased by 14% ($35,700); LexisNexus database ($32,445.23); Flock Camera System ($30,000); Raftelis PD Assessment ($13,500). Total ($575,105).

8200 Training Expense
Funds training courses and training materials for Police Department employees that is not reimbursable by P.O.S.T. and the duty manual. Total ($40,000).

8210 P.O.S.T. Training Expense
Funds training courses and training materials required of police officers to retain 4 - 125

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 89
or obtain P.O.S.T. certification. A portion of the training is P.O.S.T. reimbursable and goes back into the general fund. Total ($30,000).
8176 Reserves and Volunteers
Funds expenses associated with Volunteer Program and Police Reserve Officers to include uniforms maintenance and training. Total ($7,500). 4 - 126

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 90
Facilities and Maintenance Equipment / 105-4010-4011
Budget Detail

OPERATIONS & MAINTENANCE
8101 Vehicle Lease (PD)
Five-year lease of police vehicles. The lease will provide 20 electric vehicles. The vehicle leasing costs will be budgeted annually. Total ($531,502). 4 - 127
8101 000 Vehicle Lease (PD) 143,000 120,000 531,502
<OPERATIONS & MAINTENANCE> 143,000 120,000 531 ,502
8540 000 Automotive Equipment 42,645 (6,553) 120,000
<CAPITAL OUTLAY> 42,645 (6,553) 263,000 120,000 531 ,502 [1 05-4011] Police Facilities & Equip. Repl. Total 42,645 (6,553) 263,000 120,000 531,502

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 91
Measure H / 241-4010-4011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 8,698 4,531 1,002 - - -
7020 000 Overtime 53,144 22,433 45,230 53,144 - -
7040 000 Holiday 3,939 - - 3,939 - -
7100 000 Retirement 5,816 2,543 1,274 - - -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,635 - - - -
7110 000 Workers Compensation 2,991 1,253 1,972 - - -
7130 000 Group Health Insurance 2,044 1,593 743 - - -
7140 000 Vision Insurance 75 43 18 - - -
7150 000 Dental Insurance 280 148 67 - - -
7160 000 Life Insurance 33 20 8 - - -
7170 000 FICA - Medicare 938 384 668 - - -
<WAGES & BENEFITS> 77,957 38,582 50,982 57,083 - -
[241-4011] Police Total 77,957 38,582 50,982 57,083 - - 4 - 128

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 92
Asset Forfeiture / 270-4010-4011/4015
Budget Detail

OPERATIONS & MAINTENANCE
8200 Training Expenses
Funds law enforcement training and education—training of investigators, sworn and non-sworn law enforcement personnel in any area necessary to perform official law enforcement duties, such as canine handler, narcotics, defensive tactics, criminal justice, language, constitutional law, accounting/finance, or forensics. Provided that the employees’ regular duties require knowledge of these topics ($10,000).

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds the costs associated with the purchase of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities ($50,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8200 000 Training Expense - - 20,100 10,000 10,000 10,000 <OPERATIONS & MAINTENANCE> - - 20,100 10,000 10,000 10,000 8520 000 Machinery & Equipment - - - 50,000 50,000 50,000 <CAPITAL OUTLAY> - - - 50,000 50,000 50,000
[270-4015] Police Asset Forfeiture Total - - 20,100 60,000 60,000 60,000 4 - 129

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 93
Police State Grant – AB 3229 / 272-4010-4018
Budget Detail

CAPITAL OUTLAY
8520 Machinery & Equipment
Machinery & Equipment
Axon Enterprise Inc., digital storage and upgrading current equipment. Total ($178,011).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8022 000 OTS Grant Expenses - - - - - -
8180 000 Contract Services - - - - - -
8200 000 Training Expense - - - - - -
<OPERATIONS & MAINTENANCE> - - - - - -
8520 000 Machinery & Equipment 24,100 24,478 136,767 130,000 130,000 178,011 <CAPITAL OUTLAY> 24,100 24,478 136,767 130,000 130,000 178,011 [272-4018] Police State Grant - AB 3229 Total 24,100 24,478 136,767 130,000 130,000 178,011 4 - 130

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 94
Homeland Security Grant / 274-4010-4019
Budget Detail
.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8520 000 Machinery & Equipment - - 125,360 1,240
<CAPITAL OUTLAY> - - 125,360 1,240 - -
[274-4019] Police Grant Total - - 125,360 1,240 - -
4 - 131

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 95
Key Performance Indicators
The South Pasadena Police Department meets the needs of the community by providing professional services to safeguard the city in crime prevention. Community outreach is accomplished by active patrols, educational programs, and social media through the City’s website. The Key Performance Indicators (KPI) for the department demonstrate the need to quantify its information in a concise and articulate manner.

Computer Aided Dispatch and Record Management System (CAD/RMS) • On March 22, 2022, the Motorola Flex System went into effect, bringing the South Pasadena Police Department into the 21st century of law enforcement. • The Motorola Flex System has established a detailed base of statistics for 2022 and yearto-date for 2023. In January 2022, the FBI modified reporting standards for Part 1 Crimes to include specific identifiers within each category.
• The table below shows the forecasted Part 1 Crime numbers for 2023. It is predicted that crimes such as burglary and larceny will increase, though could be reduced with an increased law enforcement presence through hiring practices.

Recruit and Fill Vacant Police Department Sworn and Non Sworn Positions • The Police Department has 55 authorized full-time positions, along with six (6) part-time employees, one (1) Reserve Police Officer, and two (2) volunteers. • The Department currently has 13 unfilled positions, and due to nationwide challenges in law enforcement hiring, is planning to fill eight (8) of these vacant positions in FY 23-24. 4 - 132
2022 2023 (Through 03/30/23) 2023 (Forecasted)
Homicide 2 0 0
Rape 2 1 3
Robbery 9 2 6
Assault 126 22 66
Burglary 92 53 159
Larceny Theft 343 118 354
Grand Theft Auto 75 16 48
Arson 2 0 0
Authorized Vacant Filled KPI Status
Sworn Officer 37 7 30 3
Police Assistant 9 1 8 1
Records Clerk 5 2 3 1
Management Analyst 1 0 1 0
Parking Contro l 3 1 2 1
Cadets 6 2 4 2

CITY OF SOUTH PASADENA POLICE
PROPOSED BUDGET | FISCAL YEAR 2023-24 96
Increased Community Engagement
• Due to the covid-19 pandemic, many community events have been canceled or on hold since 2020.
• The Police Department is ramping up community engagement efforts to reach prepandemic levels for events and communication with stakeholder groups. • For the FY 22-23, the Department took part in or held the following events: Open House, Coffee with the Chief, Neighborhood Watch Meetings, Eggstravaganza, Catalytic Converter Etching Events, and the Women’s Self-Defense Class. 4 - 133

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 97
Fire
Fiscal Year 2022-23 Budget Snapshot
Overview
The Fire Department provides for the protection of life, property, and the environment from the adverse effects of fires, medical emergencies, and hazardous conditions through progressive resource deployment. The Department offers Fire prevention programs and community education activities. The Fire Department provides emergency fire and life safety response services around the clock every day of the year.

Notable Changes – Wages and Benefits
Increases in wages and benefits are associated with increased retirement costs and health benefit costs.

Notable Changes – Operations and Maintenance
While there are no significant increases in Operations and Maintenance, some Operations and Maintenance costs have increased due to increases in the Consumer Price Index.

Capital Outlay
There are no proposed Capital Expenses for Fiscal Year 2023-24 Budget. 4 - 134

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 98
Budget Summary
Authorized Positions
4 - 135

EXPENDITURE SUMMARY
Wages & Benefits
Operations & Maintenance
Capital Outlay
Total Expenses by Category
[101 -5011] Fire
[101 -5012] Emergency Preparedness
[105-5011] Facilities & Equi pment Replacement
Total Expenses by Program
A- Shift
Division Chief
(South Pasadena)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Fire Prevention
Specialist
Actual Actual
2019/20 2020/21
4,900,576 5,775,579
587,004 572,103
39,751
5,527,332 6,347,681
5,435,419 6,315,749
91 ,913 31 ,932
5,527,332 6,347,681
Fire Chief
B- Shift
Division Chief
(Shared)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Actual Bud eted
2021/22 2022/23
7,146,473 5,822,580
617,11 6 755,260
147,500
7,763,589 6,725,340
7,716,685 6,670,340
46,904 55,000
7,763,589 6,72.5,340
Management
Assistant
Estimated Pro osed
2022/23 2023/24
6,314,569 6,533,402
935,156 822,200
7,249,725 7,355,602
7,198,725 7,300,602
51 ,000 55,000
7,249,725 7,355,602
C- Shift
Division Chief
(San Marino)
Captain (1)
Engineer (2)
Firefighter/
Paramedic (3)
Full Time Employees: 23* 'Not including Div. Ch ief: Two-City Cooperative Agreement

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 99
Fire / 101-5010-5011
Budget Detail
4 - 136
Actual Actual Actual Budget ed Estim ated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salaries - Permanent 2,174,539 2,458,937 2,313,836 2,478,360 2,864,782 2,745,719 7010 000 Salaries- Temp I Part 28,692 27,627 28,119 28,576 17,349 7020 000 Overtime 915,080 1,318,654 1,195,780 600,000 885,000 800,000 7030 000 Overtime - FLSA 32,593 36,518 31,822 97,000 50,000 98,000 7035 000 Overtime - Fire Strike 300,000 150,000 300,000 7040 000 Holiday 74,932 86,086 92,197 90,000 85,000 129,891 7045 000 Overtime - Special (Mov ie) Detail 11 4,254 134,178 175,185 100,000 140,000 100,000 7060 000 I0D- Safety 6,813 282,808
7065 000 Fnness 5,200 6,200 5,000 9,000 5,900 10,500
7070 000 Leav e Buyback 23,388 50,000 26,11 2 34,214
7100 000 Retirement 969,679 941,079 2,489,658 1,378,154 1,306,933 538,397 7100 010 'calPERS UA L 1,024,111
7108 000 Deferred Co mpensation 5,447 11 0,601 (96,130) 5,034 23,706 26,898 711 0 000 Workers Compensation 252,985 309,938 326,101 337,652 3TT,759 238,767 7122 000 Unemployment Insurance 7,783 4,419
7130 000 Group Health Insurance 209,337 242,086 205,433 269,760 269,933 401,460 7140 000 Vision Insurance 4,084 4,551 4,678 5,280 4,766 5,143 7150 000 Dental Insurance 13,712 15,226 16,059 19,800 16,637 18,960 7160 000 Life Insurance 1,799 2,120 2,129 2,178 2,156 2,2TT 7170 000 FICA - I.I edica re 47,760 61,235 57,673 35,936 68,815 40,074 7180 000 Car/Un iform Allowance 12,500 16,125 16,125 15,850 19,721 18,992 '<WAGES & BENEFITS> 4,900,576 5,TT5,579 7,1 46,473 5,= ,sso 6,314,569 6,533,402 8000 000 Office Supplies 3,516 3,688 3,815 3,700 3,650 3,700 8010 000 Postage TT9 1,061 733 1,000 800 1,100
8020 000 Specia I Department Expense 43,669 43,159 34,231 44,000 43,000 44,000 8024 000 Fire Strike Team Expense 2,193 15,000 15,000 15,000 8025 000 Medical Supplies 50,279 132,574 38,761 124,060 124,000 36,500 8026 000 Hazardous Materials 287 456 500 156 500
8027 000 Ground Emergen cy Medical Transport 28,206 34,000 30,000 10,000 8034 000 K9 Expenses 5,000 3,000 3,500
8050 000 Printing/Duplicating 1,031 1,249 1,000 2,500 2,500 500 8060 000 Dues & Memberships 1,498 1,225 1,025 2,000 1,950 1,500 8080 000 Books & Periodicals 2,369 840 2,000 1,900 2,000 8090 000 Conference & Meeting Expense 1,490 1,994 3,000 2,900 3,000 8100 000 Vehicle Maintenance 32,479 42,297 57,881 37,500 36,000 37,500 8105 000 Fuel 20,085 20,637 21,857 30,000 30,000 30,000 811 0 000 Equipment Maintenance 11 ,093 10,= 19,998 11 ,000 10,500 11 ,000 8120 000 Building Maintenance 72,100 9,029 20,168 10,000 9,800 10,000 8134 000 Safety Clothing/Equipment 28,218 26,087 30,311 31,000 233,000 35,000 8170 000 Professional Services 36,216 23,385 26,387 42,000 40,000 152,000 8180 000 Contract Services 157,331 156,250 204,672 225,000 220,000 225,900 8183 000 Contract Services - Co mmand Sh aring 62,686 58,723 64,766 65,000 64,500 132,500 8200 000 Training Expense 9,367 9,745 11 ,757 12,000 11 ,500 12,000 '<OPERATIONS & MAINTENANCE> 534,493 540,170 570,213 700,260 884,156 767,200 8520 000 Machinery & Equipment 350 147,500
<CAPITAL OUTLAY> 350 147,500
(101-5011 ] Fire Total 5,435,419 6,315,749 7,716,685 6,670,340 7,198,725 7,300,602

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 100
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds fire administration, command/suppression personnel, and support staff. 7020 Overtime
Funds the cost of overtime for non-management personnel. Overtime is used for duties that cause an employee to work beyond their scheduled end-of-shift, and overtime required to fill minimal staffing requirements. 7035 Overtime-Fire Strike
Funds the cost of overtime for non-management personnel for out-of-area strike team responses.
7040 Holiday
Funds overtime compensation for employees required to work on Holidays. 7045 Overtime – Filming Detail
Funds the cost of overtime for providing security at filming locations. The City is reimbursed fully by the film companies for this overtime.

7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of departmental office supplies; stationary, file dividers, boxes, clipboards, filing cabinets, workstation supplies, printer supplies, copy paper, (Staples Business Advantage $2,500); letterhead, envelopes, printing, (Cantu Graphics Inc. $500); other general office supplies, (Amazon Capital Services, Inc. $700). (Total $3,700).
8010 Postage
Provides funds for department Fire and Life Safety bulk mailings; inspection forms, paramedic subscription program correspondences, Federal and State Government mailings and postal expenses. (Total $1,100). 8020 Special Department Supplies
Provides funds for extraordinary department supplies and services including:
unanticipated damaged of firefighting equipment, EMS Personal Protective Equipment, uniforms not identified in Safety Clothing and Equipment ($13,000); non-firefighting orientated equipment and station supplies, ($4,000); station and apparatus cleaning supplies ($4,500); linen services (CA Linen Services $6,500); department identification cards ($500); unanticipated repairs to front-line and 4 - 137

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 101
reserve firefighting apparatus ($13,500). (Total $44,000). 8024 Fire Strike Team Expense
Funds the cost of out-of-area Strike Team responses including, but not limited to, fuel, hotel expenses, food, and other supplies (Total $15,000). 8025 Paramedic and Emergency Medical Services and Supplies Provides funds for purchasing expendable medical supplies and equipment utilized during the delivery of paramedic and emergency medical services (Life Assist Inc. $20,000); expendable medical supplies including oxygen, (Airgas USA $4,000); intravenous fluids, and non-reusable medical devices, (Stericycle Inc. $500); defibrillator pads, and required pharmaceuticals, and other medical supplies, (Zoll Medical Corp. $12,000). (Total $36,500). 8026 Hazardous Materials
Provides funding for the purchase of hazardous materials inspection and compliance materials and disposal of non-medical hazardous waste, (Stericycle Inc. $500). (Total $500).
8027 Ground Emergency Medical Transport
Provides funds for participation in the State’s Ground Emergency Medical Transport Program that enables the City to recover costs associated with the transportation of Medi-Cal patients. (Total $10,000).
8034 Accelerant Detection Canine
Provides funds for the purchase of supplies to support the department’s accelerant detection canine ($1,000); veterinarian bills ($500); and annual recertification costs ($2,000). (Total $3,500).
8050 Printing and Duplicating
Provides for printing and duplication of fire prevention and brush abatement literature, public education materials, and disaster preparedness documentation, printing Inspection Notices, Brush Violation Notices (Cantu Graphics $250); fire prevention materials, (Alert-All Corp $250). (Total $500). 8060 Dues and Membership
Provides funds for membership in the Los Angeles Area Fire Chiefs Associations, ($700), Foothill Fire Chiefs and Training Officers Association, ($500); Regional Arson Strike Team, L.A. Area Fire Marshall’s Association, National Fire Protection Association, ($300). (Total $1,500).
8080 Books and Training Materials
Provides funds to purchase fire codes, training manuals, educational videos/software, and professional development literature. (Total $2,000). 8090 Meeting and Conference Expense
Provides funds for conference attendance, meeting expenses, and transportation 4 - 138

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 102
to two annual conferences hosted by the Los Angeles Area Fire Chiefs Association. (Total $3,000).
8100 Vehicle Maintenance
Provides funding to cover the operating expenses, repairs, and preventive maintenance of all department vehicles. Repairs include emergency/unscheduled repairs to front line apparatus, (Valley Power Systems $20,000, Emergency Vehicle Group $5,000); replace and service fire apparatus tires, (Parkhouse Tires $3,500); service and repair of Air Utility air compressor, (Air Compressed Specialist $4,000); replacement and service of apparatus batteries, (Interstate Batteries $2,000); repairs and service to utility truck and staff vehicles, (Jack’s Auto Repair $3,000). (Total $37,500).
8105 Fuel
Provides fuel for fire apparatus ($20,000 Diesel fuel) and ($10,000 unleaded gasoline). Total ($30,000).
8110 Equipment Maintenance
Provides funds for the maintenance, repair, or replacement of department rescue saws, hydraulic extrication equipment, lighting equipment, technical rescue tools, and related emergency response equipment (LN Curtis $5,000, All-Star Fire Equipment $4,000 and Extreme Safety $2,000). (Total $11,000). 8120 Building Maintenance
Provides funds for cleaning supplies, maintenance, and minor repair of the fire station facility (Westlake Hardware $5,000 and Home Depot $3,000); routine repair and maintenance costs related to gasoline and diesel fuel distribution system ($2,000). (Total $10,000).
8134 Safety Clothing and Equipment
Provides funds to purchase and maintain Cal OSHA mandated personal protective equipment, structural firefighting gear, brush firefighting gear, self-contained breathing apparatus, and chemical protective suits (All-Star Fire Equipment $20,000, LN Curtis $10,000, Gall’s $2,500 and Tom’s Uniforms $2,500). (Total $35,000).
8170 Professional Services
Provides funds for contract services that provide mandated medical continuing education for paramedics and firefighters, emergency medical services program quality assurance (UCLA Regents/Medical Center $35,000); critical incident stress counseling and mental health services (Premier First Responders CISD $10,000); employee medical monitoring including bi-annual physicals, new employee physicals, communicable disease prevention training (St. George Occupational Health $3,500); Cal OSHA mandated respiratory protection annual testing ($3,500); comprehensive assessment of the Fire Department ($100,000). (Total $152,000).
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CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 103
8180 Contract Services
Provides funds for comprehensive fire dispatching and emergency radio communications services from the Verdugo Dispatch Center ($165,000); third party paramedic services billing through Wittman Enterprises LLC ($50,000); software to support electronic paramedic patient forms from Digital EMS Solutions ($7,500); Software to support dispatch mobile computer terminals in fire apparatus (ESO Solutions $2,900); and software to support the electronic fuel pumps for fire apparatus from EJ Ward ($500). (Total $225,900).
8183 Contract Services – San Marino
Provides funds for comprehensive shared Fire Command Staff of one (1) shared Division Chief and associated equipment with the City of San Marino, ($130,000); training platform to support the shared agreement, (Target Solutions $2,500). (Total $132,500).
8200 Training Expense
Provides funds for mandated and specialized training necessary for the maintenance of technical firefighting, rescue skills, and paramedic recertification.

Includes training for Department managers and supervisors in leadership and safety compliance issues. ($7,000); use of multi-agency Training Tower ($5,000). (Total $12,000).
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CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 104
Emergency Preparedness / 101-5010-5012
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for operational items such as EOC supplies and operations and disaster preparedness supplies (Direct TV $1,500, Satellite phones $2,000), EOC training for Department Directors and supplies to support EOC functionality ($3,500); Black Board Connect Mass Communication System (Blackboard Connect $17,500); supplies and equipment to support the City’s Community Emergency Response Team ($5,000). (Total $29,500).

CAPITAL OUTLAY

8180 Contract Services
Provides funds for the updating of the City’s Emergency Operations Plan and Local Hazard Mitigation Plan ($15,000); funds for managing hazardous vegetation on City owned vacant properties ($10,500). (Total $25,500). 4 - 141
Actual Actual Actual Bud eted Estimated Pro osed
Acct Tsk Account Title 2013120 2020121 2021122 2022123 2022123 2023124 8020 000 Special Department EHpens:e 52,511 31,932 46,904 40,000 36,000 29,500 8180 000 Contr .act Services: 15,000 15,000 25,500
< OPERATIONS & MAINTENANCE> 52,511 31,932 46,904 55,000 51,000 55,000 8520 000 M.achiner~ & Equipment 14,530
8523 000 EOC Equipment 24,871
<CAPITAL OUTLAY> 39,401
[101-5012) Emergenc~ Preparedness Total !11.!113 31.!132 46.!104 55,000 51.000 55,000

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 105
Key Performance Indicators

UNITS OF MEASURE
This is the most basic unit of measurement. Includes raw sources of data that measure productivity. Includes both inputs (number of requests, cases, applications, complaints, referrals received); and outputs (number of requests, cases, applications, complaints, referrals closed).

Total Response Time
• Fires
• EMS
Turnout Times
• Fires
• EMS
Number of Emergency Calls
• Fires
• EMS
• Service
Number of EMS Transports
Number of Mutual/Automatic Aid Responses
• Given
• Received
Number of Fire Prevention Inspections
• Company Field
• Mandated Occupancy Inspections
• Certificate of Occupancy (COO)/ New Business
• Brush Clearance
Number of Plan Checks
• Fire Sprinkler
• Fire Alarm
• Building
Training Hours
Leave Usage
• Sick
• Comp
• Worker’s Comp/ IOD hours
4 - 142

CITY OF SOUTH PASADENA FIRE
PROPOSED BUDGET | FISCAL YEAR 2023-24 106

KEY PERFORMANCE INDICATORS
Measures that would indicate success in achieving your department’s core missions.

Measures of volume and efficiency. Targets successfully delivered. • Reduction and Maintenance of Response Times consistent with NFPA 1710 • Reduction and Maintenance of Turnout Times consistent with NFPA 1710 • Compliance with DHS and Departmental EMS QA and QI Indicators and Standards
• Complete 100% of Company Field Inspections annually
• Complete 100% of Brush Clearance Inspections annually • Complete Mandated Occupancy Inspections
• Complete COO / New Business Inspections within 5 days of request • Complete Plan Checks
• Complete all required Training Hours annually
• Adequately manage sick leave usage
• Adequately manage worker’s comp / IOD hours
• Conduct an appropriate number of Public Education events annually (measure through attendance, candy canes, pancakes, ticket sales, etc…) • Increase attendance at events and education opportunities

OUTCOMES MEASUREMENT
Measures of success as seen from the perspective of the end user (a customer): reduced processing times, easier access, quicker response, successful resolution of problems.

Indicators might include measures of health and happiness, economic improvements, etc. • Response Time Reductions
• Reduction in plan check turn-around time
• Annual visit by Fire Company to businesses and apartments • Fast processing of COO / New Business inspections
• Superbly trained and effective personnel
• Crew consistency, camaraderie, morale, enthusiasm
• Happy and large attendance at events and education opportunities

MEASURES OF CUSTOMER SATISFACTION
Identify three means by which you would propose to measure customer satisfaction. • Community Surveys / Public Forums / Town Hall
• City Website
• Online Questionnaires / Surveys
• Community Events / Feedback
• Public Education Events / Feedback
• Social Media
• Comment Cards
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CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 107
Public Works
Fiscal Year 2022-23 Budget Snapshot
Overview
The Public Works department is pleased to submit the Fiscal Year 23-24 budget proposal. The Public Works Department is comprised of four divisions: the Engineering Division, Operations & Maintenance Division, Environmental Services & Sustainability Division, and the Water Division.

The Engineering Division is responsible for:
• Interagency Coordination (METRO, Arroyo Verdugo Communities Joint Powers Authority, San Gabriel Valley Council of Governments, Federal Highway Administration, Caltrans, CalRecyle, LA County, and neighboring jurisdictions). • Capital Improvement Projects, including design, plan review, construction management, and inspections.
• Grants administration, and contracts award and management. • Transportation Programs and Traffic Operations, including Active Transportation and Intelligent Transportation Systems.
• Private Developments, plan reviews, right of way improvements’ inspections, traffic, and environmental impact studies.
• Issuance of right of way encroachment permits.
• Supporting Public Works & Mobility and Transportation Infrastructure Commissions.

The Maintenance Division is responsible for:
• Parks and Urban Forest Management.
• Traffic Signals, Street Lights, and Facilities.
• Street and sidewalk maintenance, and traffic control setup for special events. • Storm Drain and sewer system maintenance.
• Utility Coordination.

The Environmental Services & Sustainability Division is responsible for:
• Compliance of state mandates involving waste (including, but not limited to, AB1594, SB1383, AB1826, AB2048, AB827, AB939, etc.), water conservation (implementation of drought restrictions), emissions reductions (AB32, etc.), etc. • Management of City’s waste hauling and recycling contracts and services. • Development, implementation, and management of water conservation programs including, but not limited to, rebates, assessments, workshops, education, and outreach.
• Coordination of sustainability events including, but not limited to, Earth Day events, Compost and Mulch Giveaways, Community Workshops/Meetings, etc. • Working with City non-profit organizations to promote sustainability in the community and provide sustainability education.
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CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 108
• Working with regional and state organizations such as San Gabriel Valley Council of Governments, San Gabriel Valley Mosquito and Vector Control District, Upper San Gabriel Valley Municipal Water District, Metropolitan Water District, California Department of Resources Recycling and Recovery (CalRecycle), Clean Power Alliance, on others.
• Implementation of the City’s Green Action Plan (Green Plan) and Climate Action Plan (CAP) including, but not limited to, building electrification, plastics reduction, energy efficiency, leaf blower restriction, and carbon sequestration measures. • National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) stormwater compliance.
• Supporting the Natural Resources & Environmental Commission.

The Water Division is responsible for:
• Water production, treatment, and distribution, delivering of safe, clean water to over 6,200 connections.
• Water infrastructure maintenance consists of eight water storage tanks, six pump stations, and approximately 80 miles of pipelines.
• Water resources planning and coordination for short and long-term reliable water supplies.

Notable Changes – Wages and Benefits
• Increases in Wages and Benefits due to cost-of-living increases and increases in retirement and health insurance. Through the last fiscal year, several positions were consolidated or created, including the Transportation Program Manager.
• Reorganization of the Public Works department divisions and positions.

Notable Changes – Operations and Maintenance
• Increases in professional and contract services to accommodate expected workload and cost increases.
• Increases in building maintenance budgets to accommodate necessary parks and facilities repairs, including HVAC systems.
• Increasing the allocation of expenditures to revenue accounts, including gas tax, Measure M, Measure R, and Measure W Safe Clean Water Program.

Capital Outlay
• Traffic Signals – Cabinet replacement or upgrades
• Street Maintenance – Operations & Maintenance Division Truck • Water Distribution – Water Division Vehicle, forklift, and backhoe concrete breaker attachment
• Water Production – Valve Truck for preventative maintenance valve exercise program
• Water Efficiency – Vehicle refurbishment for environmental conservation promotion
4 - 145

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 109
Budget Summary
4 - 146
Actual Actual Actual Bud eted Estimated
PENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 Wages & Benefits 3,627,094 3,780,422 4,005,277 4,794 ,543 4,033 ,242 5,293,365 Operations & Maintenance 4,348,314 4,599,429 6,226,709 10,614,578 7,827,971 11 ,679,653 Capital Outlay 150,423 170,94 0 34,302 557,000 30,000 857,000 Other Expenses 85 ,801 22,810
Total Expenses by Category 8,211 ,631 8,550,791 10,289,098 15,966,1 21 11,891,213 17,830,018 [101 "60 11] PW Admin & Engineering 586,534 618,493 572,717 924,621 526,444 1,243,249 [101 -6015] Envi ronmental Services 54 65 3 55,009 304,980 140,241 207,480 [101 -6410] Park Maintenance 497,591 476,793 581 ,680 1,086,294 504,755 975,901 [101 -6601] Facilities Maintenance 799,206 826,985 901 ,702 1,171 ,959 907,533 1,344,778 [105-6011] PW Admin & Engineering
[20 7-60 11] PW Admin & E.nginee ring 38,64 1 40,199 62,240 [2 10-660 1] Sewer Operations 620,795 575,992 830,975 1,191 ,366 836,150 1,240,680 [210-9990] Unfunded Liabilities 78 ,636 103,249
[2 10-9997] Unfunded Liabilities 7,165 (80,439)
[215-6 115] Traffic Signals 142,427 162,424 276,512 393,000 363,000 401 ,000 [2 15-6 118] Sidewalk Mainten ance
[2 15-620 1] Street Lighting 213,339 191 ,600 297,921 423,417 276,750 403,438 [2 15-63 10] Street Trees 450 ,049 525,457 638,121 746,114 551 ,283 758,744 [215-64 16] Median Stri ps 77,043 51 ,7 18 56,495 138,750 137,250 152,500 [2 18-2270] Cle an Air Act 55,111 35,924
[230-6 116] Stre et Maintenance 571 ,830 583,237 613,262 1,107,418 836,175 1,348,761 [232-6417] Prop "A" Park Maintenance 42,632 27,957 54,329 106,000 61 ,500 118,000 [233-60 11] PW Admin & Enginee ring 71,376 44 ,927 128,472 [236-60 11] PW Admin & Engineering 171 ,376 79 ,927 228,472 [238-650 1] Sewer Operations 20 ,000
[23%0 11] PW Admin & Engineering 87,452 42,555 94,695 290 ,270 285 ,608 313,138 [23%011] PW Admin & Enginee ring
[24%011] PW Admin & Engineering 10,745 301 ,052
[247"60 11] PW Admin & Enginee ring 50,000 45,000
[277"6011] PW Admin & Engineerin g 270
[3 10-650 1] Sewer Operations 0
[500-671 O] Water Distribution 1,321 ,885 1,159,330 1,838,010 2,535,727 2,230,456 3,410,433 [500-6711] Water Production 2,522,747 3,142,676 3,006,811 5,043,057 3,935,020 5,145,531 [500-9990] Unfunded Li abilities
[503-6713] Water Effi ciency 128,223 128,054 159,756 210,396 174,193 364,442 Total Expenses by Program 8,261 ,631 8,600,791 10,364,098 15,966,121 11 ,891 ,213 17,830,018

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 110
Authorized Positions
4 - 147
Management
Analyst
Management
Analyst
Director of
Public Works
Engineering
Division
Review plans, issue
permits, perform
inspections, review land
development projects &
administer CIP
Senior Civil
Engineer
Transportation
Engineer
(Proposed)
Associate
Civil
Engineer
Civil
Engineering
Assistant
Public Works
Inspector (2)
Management
Intern P/T
Operations & Maintenance
Division
Responsible for facilities
maintenance, LLMD,
parks maintenance,
street/sewer, and storm
drains
Public Works Operations
Manager
Facilities
Maintenance
Supervisor
Parks
Supervisor
Sr.

Street &
Sewer
Supervisor
Sr.

Maintenance Maintenance
Building
Maintenance
Worker(2)
Electrician
Worker
Maintenance
Worker I/II
Worker
Maintenance
Worker 1/11 (5)
Deputy Director of
Public Works
Environmental
Sustainability Division
Water conservation,
recycling, refuse contract
management, and
environmental programs
Environmental Services &
Sustainability Manager
Management
Intern P/T
Full Time Employees: 40
Part-Time Employees: 2
Public
Works
Assistant
Management
Analyst
Management
Assistant
Water
Division
Potable water production,
treatment, distribution,
operations, and
maintenance
Water Operations Manager
Water
Operations
Supervisor
Sr. Water Sr. Water Production/ Utility Treatment
Operator Worker
Water Water
Production/ Utility
Treatment Worker I/II
Operator (2) (5)

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 111
Public Works Administration / 101-6010-6011
Budget Detail
4 - 148
Act ual Actual Actual Budget ed Esti mated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Salaries - Permanent 254,429 281,814 188,755 314,724 303,211 479,259 7010 000 Salaries - Temp I Part 15,716 19,665 17,651 22,000 15,725 31,247 7020 000 Overtime 305 2,637 3,829 7,000 2,001
7040 000 Ho liday 5,11 3 13,506 4,970
7070 000 Leave Buyback 1,387 7,894 3,919
7100 000 Retirement 71,256 62,484 142,928 71,359 72,803 50,837 7100 010 ·c alPERS UAL 71,623
7108 000 Deferred Co mpensation 670 8,684 (7,481) 1,741 2,062 4,793 711 0 000 Workers Compensation 4,194 4,018 2,914 7,914 3,573 6,120 7120 000 Disability lnsu ran ce 12,937 12,372 4,521
7122 000 Unemployment Insurance 353
7130 000 Group Hea lth Insurance 27,072 31,470 18,888 22,197 25,103 68,466 7140 000 Vision Insurance 653 757 507 732 603 983
7150 000 Dental Insurance 2,394 2,831 1,891 2,745 2,322 3,908 7160 000 Life Insuran ce 294 344 253 302 316 455
7170 000 FICA - Medicare 4,899 4,692 4,492 4,563 4,776 9,340 '<WAGES & BENEFITS> 388,733 445,841 391,969 463,171 437,016 730,949 8000 000 0 ffice Su pp lies 1,353 1,147 2,543 3,000 3,000 3,000 8010 000 Postage 817 617 975 2,000 500 2,000
8020 000 Special Department Expense 45,11 0 23,082 30,689 30,000 28,254 31,000 8040 O O O Advertising 2,822 98 8,031 4,500 1,447 2,000 8050 [J]IJ,Printing/Duplicating 8,949 4,517 3,572 7,500 1,452 7,500 8060 000 Dues & Memberships 3,081 847 2,250 900 4,400
8090 000 Con ference & Meeting Expense 30 25 3,700 700 3,700 8100 000 Vehicle Maintenance 1,630 1,640 3,137 2,000 660 2,000 8105 000 Fuel 3,000 3,000
811 0 000 Equipment Maintenance
8134 000 Safety Clothing/Equ ipment 1,500 1,500 1,500
8170 000 Professiona l Services 131,246 139,386 131,801 400,000 50,215 400,000 8180 000 Co ntract Services 2,763 1,294 50,000
8200 000 Training Expense 2,000 800 2,200
8300 000 Lease Payment
<OPERATION S & MAINTENANCE> 197,801 172,652 180,747 461 ,450 89,428 512,300 [101-6011 ] PW Admin & Engineering Total 586,534 618,493 572,717 924,621 526,444 1,243,249

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 112
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for Engineering Division & Administrative Staff.

Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($3,000).
8010 Postage
Funds City mailings and overnight deliveries ($2,000).
8020 Department Expense
Provides funds for Public Works Engineering supplies and services including county assessor maps, and data updates ($4,000), expenditures related to promotional materials, event supplies, or other materials ($1,000), annual software subscriptions ($15,000), County Recorder recording fees ($1,000), State Water Resources Control Board Waste Discharge Fee ($4,000), San Gabriel Valley Council of Gov. program participation ($5,000), Annual AQMD Generator permit fee ($1,000). (Total $31,000)
8040 Advertising
Provides funds for advertising of legal notices, recruitment postings, and notices of various City activities. (Total $2,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, utility bill inserts, business cards, reprographic costs for oversized maps and plans, and costs for duplications of plans and specifications for bidding purposes. (Total $7,500) 8060 Dues, Memberships, Subscriptions, and Books
Provides funds for membership fees, dues, subscriptions, and publications of 4 - 149

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 113
professional organizations such as the American Society of Civil Engineers (ASCE) ($2100) and the American Public Works Association (APWA) ($1,600), International City/County Management Association (ICMA) Membership ($200) as well as other professional organizations, and license certification renewal fees, books, and seminars ($500). (Total $4,400)
8090 Conference and Meeting Expense
Provides funds for conference registration and meeting expenses. (Total $3,700)

8100 Vehicle Maintenance and Operations
Provides funds for operating vehicles including routine maintenance services, smog certifications, and repairs. (Total $2,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $3,000) 8134 Safety Clothing/Equipment
Provides for the purchase of safety equipment including but not limited to safety boots ($750), and first-aid supplies ($750). (Total $1,500)

8170 Professional Services
Professional on-call engineering services ($181,000), Pavement & Concrete Management Program ($64,000), Geographic Information System (GIS) maintenance services ($5,000), Slow Streets Program Implementation ($150,000). (Total $400,000)
8180 Contract Services
Contract Services for Slow Streets Program Implementation ($50,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for engineers, inspectors, and administrative staff, as well as books and manuals. (Total $2,200)
4 - 150

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 114
Environmental Services / 101-6010-6015
Budget Detail
4 - 151
Actual Act ual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 7000 000 Sa.laries - Perma.nent [3,029) 136,348 37,784 56,167 7010 000 Sa laries - Temp I Part 4,000 3,368
7070 000 Leave Buyback 980
7100 000 Retirement 49 19,616 16,372 6,249
7100 010 'c a.lPERS UAL 10,002
7108 000 Deferred Compensation 4 348 363 562
711 0 000 Workers Compensation 5 3,323 347 610
7120 000 Disability Insurance
7130 000 Group Health Insurance 14,343 1,180 7,914
7140 000 Vision Insurance 276 47 11 2
7150 000 Dental Insurance 1,035 176 421
7160 000 Life Insurance 11 4 23 50
7170 000 FICA - M e<l ica re 6 1,977 4a2 814
<WAGES & BENEFITS> (2,965) 181,380 60,141 83,880
8010 000 Postage 5,000 2,500 5,000
8020 000 Special Department Expense 13,793 421 57,765 25,000 24,500 25,000 8040 000 Adv ertising 3,000 2,500 3,000
8050 000 Printing/Ou plicatin g 15,000 10,000 15,000
8060 000 Dues & Memberships
8090 000 Conference & Meeting Expense 600 600 600
8140 000 Util~ies 155 232 209
8170 000 Professional Services 35 75,000 40,000 75,000
8172 000 Professional Sv cs. - Oil Recycling (13,929)
8180 000 Contract Services
'<OPERATIONS & MAINTENANCE> 54 • 653 ' 57,974 ,.. 118,600 ,.. 77,600 118,600 8500 000 Building & Improvements
<CAPITAL OUTLAY >
[101-6015] Environmental Services Tot al 54 653 55,009 304,980 140,241 207,480

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 115
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides the partial compensation for the Environmental Services & Sustainability Division & Administrative Staff. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Environmental & Sustainability Intern, and other non-salaried part-time employees.
7020 Overtime
Covers the cost of overtime for non-management staff attending commission meetings and, as authorized, official City events outside of regular office hours. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8010 Postage
Funds City mailings and overnight deliveries ($5,000).
8020 Department Expense
Funds Environmental & Sustainability supplies and services including computer supplies, annual software subscriptions, cell phone service, supplies for the Natural Resources and Environmental Commission, promotional items related to environmental programs, and Climate/Green Action Plans implementation ($25,000).
8040 Advertising
Funds advertising of legal notices, promotional notices, recruitment postings, newspaper announcements, and notices of various City activities ($3,000). 8050 Printing and Duplication
Funds the printing and duplication of environmental & sustainability program materials, including banners, posters, flyers, door hangers, and City-wide mailings for thousands of locations ($15,000).
8090 Conference and Meeting Expense
Funds conference registration and meeting expenses ($600).

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CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 116
8170 Professional Services
Funds the professional environmental & sustainability services and studies related to the implementation of the Climate Action Plan and Green Action Plan, and state, county, and local mandates such as Organic Waste Recycling requirements ($75,000).
4 - 153

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 117
Park Maintenance / 101-6010-6410
Budget Detail
4 - 154
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salari es • Permanent 99,273 105,806 120,337 151 ,858 116,093 101,744 7020 000 Overtime 714 2,695 1,673 2,000 2,811
7040 000 Holiday 2,573 5,514 2,967 2,902
7055 000 IOD - Non Safety
7070 000 Leave Buyback 37 2,000 1,539
7100 000 Retirement 25,562 22,940 53,745 40,077 37,338 10,992 7100 010 'calPERS UAL 16,478
7108 000 Deferred Compensation 239 4,94 1 (1,973) 82 896 1,013 711 0 000 W orkers Compensation 3,048 3,948 3,365 5,682 2,387 3,472 7120 000 Disability Insurance 1,794 1,747
7130 000 Group Health Insurance 12,781 15,228 11 ,177 19,966 12,615 26,874 7140 000 Vision Insurance 286 324 299 504 277 330
7150 000 Dental Insurance 1,071 1,213 1,11 8 1,890 1,036 1,234 7160 000 Life Insurance 120 137 132 208 125 149
7170 000 FICA - Medicare 1,393 1,746 1,764 2,202 1,7 17 1,475 '<WAGES & BENEFITS> 147,098 166,287 194,602 226,469 177,040 168,201 8000 000 Office Supplies 809 454 498 1,000 1,000 1,000
8020 000 Special Depart ment Ex pense 32,175 15,261 14,548 28 ,000 15,000 56,200 8070 000 Mil eage/Auto Al lowance 500 500
8100 000 Vehicle Maintenance 1,55 1 1,032 1,500 1,500 500 7,000 8110 000 Equi pment Maintenance 523 773 922 2,500 1,000 5,000 8140 000 Utilities 39,350 46,052 56,477 50,000 50,000 50,000 8170 000 Professional Services 25 10,000 170,000 50,2 15 15,000 8180 000 Contract Services 272,238 238,938 294,470 584,325 200,000 65 1,000 8200 000 Training Expense 98 34 2,000 2,000
8262 000 Graffitti Removal 3,724 7,962 8,664 20,000 10,000 20,000 <OPERATI ON S & MAINTENANCE> 350,493 310,506 387,078 859,825 327,715 807,700 (101-6410] Park Maintenance Total 497,591 476,793 581 ,680 1,086,294 504,755 975,901

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 118
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for Operations & Maintenance Division related to Parks Maintenance & Administrative Staff. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs and attending commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses ($1,000). 8020 Special Department Expense
Provides for special division supplies and materials including irrigation controllers and sprinklers, fertilizer, and park maintenance supplies ($29,000), breakroom supplies ($200), Park repairs including fences, barriers, posts, gates, signs, and other equipment ($25,000), and office workstation equipment ($2,000). (Total $56,200)
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8100 Vehicle Maintenance
Provides funds for operational costs for parks vehicles including smog certifications, routine maintenance, and inspection services. (Total $7,000) 8110 Equipment Maintenance
Provides funds for the repair and maintenance of equipment including trencher, power washer, chainsaw, forklift, and other Parks equipment. ($5,000). 8140 Utilities
Provides funds for electrical service by Southern California Edison to City park facilities ($45,000), and Sothern California Gas ($5,000). (Total $50,000) 4 - 155

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 119
8170 Professional Services
Provides funds for landscape architects, arborists, and other professional services related to the maintenance of the City parks and the equipment located at the parks, including soil and tissue sampling, arborist reports, and sports field consulting. (Total $15,000)
8180 Contract Services
Provides funds for partial cost of landscape contracted services to maintain the parks, City owned parcels, and playing fields, and including irrigation system repairs ($500,000). Also provides funds for gopher abatement ($20,000), the rental of an extended boom truck to access field lighting ($5,000), landscape services ($27,000), supplemental tree trimming and replacement ($50,000), sanitary scheduled cleaning for public park restrooms ($24,000), and additional labor for supplementary maintenance services ($25,000). (Total $651,000) 8200 Training Expense
Provides funds for training seminars, materials, and job-related training sessions for employees, as well as books and manuals ($500), as well as safety and OSHA related training expenses ($1,500). (Total $2,000)
8262 Graffiti Removal
Funds graffiti removal contract services ($20,000).
4 - 156

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 120
Facilities Maintenance / 101-6010-6601
Budget Detail
4 - 157
Actual Actual Actual Budgeted Estimated Pro~osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 267,169 268,674 228,575 296,936 181,418 297,244 7020 000 Overtime 7,785 8,175 14,132 3,000 13,495
7040 000 Holiday 8,164 13,740 8,135 199 7,938
7070 000 Leave Buybac k 3,627 7,855 2,000 575
7100 000 Retirement 71 ,259 58,920 144,472 60,600 54,366 29,605 7100 010 'CalPERS UAL 34,424
7108 000 Deferred Compensation 239 9,900 (7,233) 194 951 2,952 711 0 000 Workers Compensation 11 ,495 12,079 11 ,798 8,767 7,472 11 ,568 7120 000 Disability Insurance 8,995 26,569 1,747
7130 000 Group Health Insurance 42,611 46,089 34,082 43,800 34,590 83,376 7140 000 Vision Insurance 820 819 744 960 529 943
7150 000 Dental Insurance 3,062 3,061 2,779 3,600 1,981 3,532 7160 000 Life Insurance 386 387 351 396 229 411
7170 000 FICA - Medicare 3,988 4,178 4,082 4,306 2,755 4,310 '<WAGES & BENEFITS> 420,605 435,018 476,339 424,559 299,733 476,878 8000 000 Office Supplies 1,290 1,309 868 1,500 300 1,500 8020 000 Special Department Expense 31 ,543 38,782 30,691 65,000 34,000 32,000 8060 000 Dues & Memberships 700 700 700
8070 000 Mileage/Auto Allowance 700 700
8100 000 Vehicle Maintenance 767 1,605 4,593 10,500 300 12,000 8105 000 Fuel 15,000 15,000 15,000
811 0 000 Equipment Maintenance 429 27 3,000 3,000 4,000 8120 000 Building Maintenance 35,337 50,248 21 ,954 120,000 35,000 197,000 8130 000 Small Tools 507 663 210 3,000 300 3,000
8132 000 Uniform Expense/Cleaning 827 1,202 883 2,000 600 3,500 8134 000 Safety Clothing/Equipment 1,106 1,685 473 2,100 2,100 40,000 8140 000 Utilities 144,258 167,144 197,848 240,000 246,000 247,000 8180 000 Contract Services 162,536 129,302 167,843 280,400 270,000 308,000 8200 000 Training Expense 1,500 500 1,500
'<OPERATIONS & MAINTENANCE> 378,60 1 391 ,968 425,362 745,400 607,800 865,900 8520 000 Machinery & Equipment
8530 000 Computer Equipment 2,000 2,000
<CAPITAL OUTLAY> 2,000 2,000
[101 -6601] Facilities Maintenance Total 799,206 826,985 901 ,702 1,171 ,959 907,533 1,344,778

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 121
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for two full-time Building Maintenance Workers and partial compensation for Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Associate Civil Engineer, Civil Engineering Assistant, Electrician, Management Analyst, and Maintenance Assistant. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds the cost of overtime for non-management staff performing emergency call outs after hours.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies and expenses. (Total $1,500) 8020 Special Department Expense
Provides for special department supplies ($5,000), breakroom supplies ($200), signage ($3,000), and other expenses for City facilities maintenance and repair supplies and services ($23,800). (Total $32,000)
8060 Dues/Memberships/Subscriptions
Provides funds for membership fees, dues, subscriptions and publications to professional organizations ($700).
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $700)
8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance, smog certification, and other inspections for the building maintenance worker’s vehicles. (Total $12,000)
8105 Fuel
Funds operational fuel expenses ($15,000).
4 - 158

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 122
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including forklift and power washer. (Total $4,000).
8120 Building Maintenance
Provides for building maintenance services and supplies. Maintenance and repair of air conditioning HVAC system ($100,000), elevator maintenance and repair ($18,000), cooling tank treatment ($6,000), Door and gate repairs, maintenance, locks/keys, and part replacements ($10,000), generator maintenance ($10,000), supplies including construction supplies, hardware, electrical/plumbing supplies, and parts ($40,000), Citywide fire alarm inspections and maintenance ($9,000), and urgent Facilities maintenance, repair, and restoration service response ($4,000). (Total $197,000)
8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($3,000).
8132 Uniform Expenses
Provides for the purchasing of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies such as safety boots ($1,500), First Aid wall units, rental and monthly check ($3,000), Eye Wash Stations maintenance ($9,700), City wide Fire Extinguisher monthly inspection ($25,000), weather/rain and other necessary safety gear for staff ($800). (Total $40,000)
8140 Utilities
Provides funds for electrical service by Southern California Edison to City facilities ($222,000) and Southern California Gas ($25,000) (Total $247,000). 8180 Contract Services
City wide Janitorial services for City buildings including twice a week day porter service ($200,000), CNG Station maintenance and repairs ($17,000), underground storage tank (UST) inspections, cleaning, and repair ($20,000), sump system maintenance and repair services ($2,500), contracted maintenance and repairs ($46,000), City Facility security systems ($10,000), pest control services ($6,000), additional labor for supplementary maintenance services ($6,500). (Total $308,000)
8200 Training Expenses
Provides funds for training seminars, materials, and job-related training sessions for employees as well as third party training expenses. (Total $1,500) 4 - 159

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 123
Sewer Maintenance / 210-6010-6501
Budget Detail
4 - 160
Actual Actual Actual Budgeted Esti mat e·d Proposed
Acct Tak Account Tit~ 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Sa laries - Permanent 304,672 280,629 233,342 366,654 336,552 404,442 7010 000 Salaries- Temp / Part 1,574 7,599 18,953 6,735 7020 000 Overtime 3,355 3,917 3,839 5,000 7,530
7040 000 Holiday 6,812 9,742 5,612 158 5,860
7070 000 Leave Buyback 4,130 1,736 8,000 1,371 7,361
7100 000 Retirement 76,096 59,317 146,625 75,606 79,017 40,855 7100 010 'Ca lPE.RS UAL 50,013
7108 000 Deferred Compensation 881 10,138 (11 ,059) 1,554 2,148 4,022 711 0 000 Workers Compensation 9,815 8,497 7,974 9,217 8,526 8,324 7120 000 Disability Insurance 2,985 3,093 3,495
7130 000 Group Health Ins urance 39,3TT 33,812 22,457 31,876 27,320 55,629 7131 000 Retiree Health Insurance
7140 000 Vision Insurance TT6 630 588 962 673 851
7150 000 Dental Insurance 2,890 2,341 2,081 3,609 2,363 3,11 8 7160 000 Life Insurance 401 320 302 397 351 419
7170 000 FICA - Med icare 4,530 4,238 3,875 5,316 4,989 5,864 9997 000 OPEB Expense 7,165 (80,439)
9990 000 Pension Expense 78,636 103,249 I <WAGES 8 BEN EFITS> 541,11 0 424,165 443,275 527,144 481,228 586,758 8000 000 Office Su pp lies 600 864 605 1,000 1,000 1,000 8010 000 Po stage
8020 000 Special Department Expense 13,561 21,4TT 60,791 36,300 30,000 34,300 8050 000 Printing/Duplicating 141 200 500
8060 000 Dues & Memberships 1,000 1,000 1,800
8070 000 Mileage/Auto A llowance 1,000 200 1,000
8090 000 Conference & Meetin g Expense 800 800
8100 000 V ehicle Mainten ance 6,073 4,584 3,411 25,000 5,000 26,000 8105 000 Fuel 15,000 15,000 15,000
811 0 000 Equ ipment Maintenance 101 27 27,000 15,000 27,000 8120 000 Bu ilding Maintenance 316 2,000 600 5,000
8130 000 Small Tools 21,500 5,000 21,500
8132 000 Un iform Expense/Cleaning 614 970 567 1,400 1,000 3,500 8134 000 Safety Clothing/Equipment 311 495 473 3,000 1,500 3,500 8140 000 Utilities 2,000
8170 000 Professional Services 16,881 6,431 17,661 126,000 5,600 100,000 8180 000 Contract Services 15,882 TT,332 132,000 5,000 140,000 8191 000 Liability 8 Surety Bonds 22,900 (30,000) 180,000 200,000 200,000 200,000 8200 000 Training Expense 595 332 332 2,000 2,000
8400 000 Overhead A llocation 69,022 69,522 69,022 69,022 69,022 69,022 '<OPERATIONS 8 MAINTENANCE> 146,680 74,703 410,511 664,= 354,922 653,922 8520 000 Machinery & Equipment 29,085 TT,123
8540 000 A utomotive Equ ipment (10,279)
<CAPITAL OUTLAY> 18,806 TT,123
[210-6501] Sewer Operations Total 706,596 575,992 853,785 1,191,366 836,150 1,240,680

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 124
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Public Works Operations Manager, Streets Supervisor, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Senior Maintenance Worker, five Maintenance Worker I/II positions, Public Works Assistant, two Management Analysts, and several positions in the City Manager, Management Services and Finance departments. Refer to the Appendix for a detailed allocation list. Additional 5% incentive for obtaining California Water Environment Association certification.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response to sewer main stoppages and repairs.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).

8020 Special Department Expense
Provides for special department supplies including fittings, jetting nozzles, manhole covers, sewer reel hoses, and other materials ($28,300), State Water Quality Control Board Sanitary Sewer Overflow Program fee ($3,500), and sewer related supplies and division expenses ($2,500). (Total $34,300) 8050 Printing/Duplicating
To provide funds for the printing and duplication of sewer related materials. (Total $500)
8060 Dues/Memberships/Subscriptions
Provides for membership to the California Water Environmental Association for division staff members. (Total $1,800)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,000)
4 - 161

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 125
8090 Conference & Meeting Expense
Provides funds for conference registration and meeting expenses related to sewer related matters. (Total $800)
8100 Vehicle Maintenance
Provides funds for operational costs for oil, tires, batteries, parts, repairs, and routine maintenance and repairs of Sewer Division vehicles. (Total $26,000) 8105 Fuel
Funds operational fuel expenses ($15,000).
8110 Equipment Maintenance
Provides for repairs and maintenance of sewer related equipment including sewer main cleaning equipment, the vactor truck, line video equipment, and compressor trailer. (Total $27,000)
8120 Building Maintenance
Provides for maintenance of sewer division garage at the Service Facility. (Total $5,000).
8130 Small Tools
Funds replacement of worn or damaged hand and power tools ($21,500). 8132 Uniform Expenses
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety vests, goggles, gloves, and other miscellaneous items ($1,350), steel-toed boots ($750), and First Aid equipment ($1,400). (Total $3,500)
8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Fats, Oils and Grease (FOG) Inspection and Compliance Program ($20,000). GIS system retainer services ($10,000), wastewater rate study ($40,000), and shared cost for Acorn Technology IT Services ($30,000). (Total $100,000) 8180 Contract Services
Sewer main video, cleaning, spill containment services ($100,000), Sewer Maintenance and repairs ($15,000), and supplemental contracted labor ($25,000). (Total $140,000)
8191 Liability Insurance & Surety Bonds and Property
4 - 162

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 126
This account pays a 10% share of the City’s self-insured costs, which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and LLMD (5%). (Total $200,000) 8200 Employee Training
Provides for training seminars and workshops related to sewer maintenance, including third party training. (Total $2,000)
8400 Overhead Allocation
Funds for administrative services provided by the General Fund ($69,022). 4 - 163

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 127
Traffic Signals / 215-6010-6115
Budget Detail

OPERATIONS & MAINTENANCE
8020 Department Supplies
Funds special and miscellaneous department supplies and services related to the maintenance of the City’s traffic signals ($8,000); in-pavement crosswalk maintenance ($30,000); traffic signal systems upgrades ($25,000). (Total $63,000)
8140 Electricity
Provides funds for electrical service by Southern California Edison for traffic signal operations ($150,000).
8180 Contract Services
Provides funds for the contract services related to monthly inspection, maintenance, and testing of the traffic signal system ($105,000) and signal knockdown repairs ($40,000). Cost sharing for traffic signal at Orange Grove and SR110 ($11,000) and Orange Grove and Columbia ($2,000). (Total $158,000)

CAPITAL OUTLAY
8520 Machinery & Equipment
Funds traffic cabinet replacements or upgrades ($30,000). 4 - 164
Actual Actual Actual Budget ed Estimated Proposed
Acct Tsk Account Tille 2019120 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 594 13,562 30,900 63,000 63,000 63,000 8140 000 Utiltties 67,118 76,475 11 0,891 150,000 120,000 150,000 8180 000 Contract Services 74,714 72,387 118,798 150,000 150,000 158,000 '<OPERATIONS & MAINTENANCE> 142,427 162,424 260,590 363,000 333,000 371,000 8520 000 Machinery & Equipment 15,923 30,000 30,000 30,000 <CAPITAL OUTLAY> 15,923 30,000 30,000 30,000
(215--0115] Traffic Signals Total 142,427 162,424 276,512 393,000 363,000 4-01 ,000

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 128
Street Lighting / 215-6010-6201
Budget Detail
4 - 165
A ctual Act ual A ctual Bu dget ed Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023/24 7000 000 Salaries - Permanent 39,791 2,969 20,295
7020 000 Overtime 9,000
7040 000 Holiday
7055 000 I0D - Non Safely
7070 000 Leave Buyback
7100 000 Retirement 5,263 3,494 1,624
7100 010 'CalPERS UAL
7108 000 Deferred Compensation 56 25 203
711 0 000 Workers Compensation 1,397 16 722
7120 000 Disal:>ility Insurance
7130 000 Group Health Insurance 3,375 213 7,866
7140 000 Vision Insurance 108 3 84
7150 000 Dental Insurance 405 10 315
7160 000 Life Insurance 45 1 35
7170 000 FICA - Medicare 5TT 20 294
'<WAGES & BENEFITS> 60,017 6,750 31,438
8000 000 Office Supplies 343 811 3TT 1,000 200 1,000
8020 000 Special Department Expense 26,480 18,848 22,008 50,000 50,000 65,500 8100 000 Vehicle P,taintenance 834 2,128 1,091 7,500 5,000 7,500 8105 000 Fuel 7,500 7,500
811 0 000 Equipment Maintenance 429 789 5,000 3,000 5,000 8130 000 Small Too ls 268 1,500 600 1,500
8132 000 Uniform Expense/Clean ing 671 1,067 585 1,500 1,500 2,000 8134 000 Safety Clothing/Equipment 245 228 250 1,000 1,000 1,000 8140 000 Utilcies 142,238 161,588 1TT,887 170,000 100,000 170,000 8170 000 Professional Services 4,440 6,930 4,934 17,400 8,700 10,000 8191 000 Liabilfy & Surety Bonds 37,390 90,000 100,000 100,000 100,000 8200 000 Training Expense 1,000 1,000
<OPERATIONS & MAINTENANCE> 213,339 191,600 297,921 363,400 270,000 372,000 [215--6201] Street Lighting Total 213,339 191,600 297,921 423,417 276,750 403,438

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 129
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for the Public Works Operations Manager, Facilities Maintenance Supervisor, Senior Civil Engineer, Electrician, and Civil Engineering Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to facility issues, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($1,000).
8020 Special Department Expense
Provides for electric supplies, hardware, wiring, and LED Lighting (15,000), materials for signal knockdowns ($25,000), street light maintenance ($20,000), safety cones, stop signs and A-frames for traffic control assistance ($4,000), and expenses for co-sponsorship events ($1,500). (Total $65,500) 8100 Vehicle Maintenance and Operations
Provides funds for operational costs for oil, tires, batteries, parts, repairs and routine maintenance for Street Lighting Division vehicles, and annual certification of the boom trucks. (Total $7,500)
8105 Fuel
Funds operational fuel expenses ($7,500).
8110 Equipment Maintenance
Funds hydraulic repairs for boom truck and repair and maintenance of facilities equipment ($5,000).
8130 Small Tools
Funds replacement or purchase of worn or damaged hand and power tools ($1,500).
8132 Uniforms and Equipment
Provides for the purchase of Fire-Retardant Uniforms, and cleaning services. (Total $2,000)
4 - 166

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 130
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies including safety equipment Clothing, fire retardant city apparel. (Total $1,000) 8140 Electricity
Funds the energy costs by Southern California Edison for the City streetlights ($170,000).
8170 Professional Services
Annual assessment review for the Lighting and Landscaping Assessment District. (Total $10,000)
8191 Liability Insurance & Surety Bonds and Property
Funds a 5% share of the City’s self-insured costs, which goes to the Insurance Fund 103. The remaining portions are paid out of the General Fund (60%), Water Fund (25%), and Sewer (10%). (Total $100,000)
8200 Training Expense
Funds training seminars and workshops related to street lighting systems ($1,000). 4 - 167

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 131
Street Tree Maintenance / 215-6010-6310
Budget Detail
4 - 168
Act ual A ctual Act ual Budget ed Estimated Proposed
Acct T sk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Salaries - Permanent 11 0,618 132,668 124,739 126,368 98,656 122,601 7020 000 Overtime 1,896 6,493 5,702 8,000 2,076
7040 000 Holiday 4,032 7,065 3,951 3,950
7055 000 IOD - Non Safety
7070 000 Leave Buyback 1,209 3,366 2,500 1,424
7100 000 Retirement 26,474 24,039 55,008 35,909 33,269 15,254 7100 010 'ca lPERS UAL 31,460
7108 000 Deferred Compensation 5,044 (4,904) 695 1.=
711 0 000 Workers Compensation 4,610 5,728 4,876 5,039 2,579 3,519 7120 000 Disability lnsu ran ce
7130 000 Group Health Insurance 11 ,200 14,128 10,949 16,936 11 ,057 23,190 7140 000 V ision Insurance 329 376 344 432 266 376
7150 000 Dental Insurance 1,231 1,406 1,286 1,620 997 1,411 7160 000 Life Insurance 153 170 151 178 11 0 158
7170 000 FICA - Medicare 1,653 2,063 1,994 1,832 1,478 1,778 '<WAGES & BENEFITS> 163,405 199,179 207,461 198,814 151,183 206,344 8000 000 office Su pp lies 423 520 365 700 100 700
8020 000 Special Department Expense 3,365 3,812 11 ,646 27,000 20,000 24,800 8040 000 Advertising 200 200
8060 000 Dues & Memberships 135 185 400 400
8070 000 Mileage/Auto A llow ance 500 500
8090 000 Conference & Meeting Expense 200 500
8100 000 Veh icle Maintenance 3,360 6,266 7,456 11 ,000 7,500 11 ,000 8105 000 Fu el 5,000 5,000
811 0 000 Equipment Maintenance 2,284 1,267 1,968 5,000 1,500 6,000 8130 000 Small Toois 266 142 2,178 5,000 4,000 7,000
8132 000 Uniform Expense/Cleaning 1,058 970 666 3,000 1,000 3,500 8134 000 Safety Cloth ing/Equ ipment 1,055 615 1,338 3,000 2,000 4,500 8140 000 Ulil<ies 2,000
8170 000 Professional Services 14,500 14,500 15,000 25,500 25,500 25,500 8180 000 Contract Services 204,005 230,000 230,171 300,000 300,000 300,000 8181 000 In-Lieu Tree Planting 10,000 10,000 10,000 10,000 3,500 10,000 8184 000 Annu al Tree Planting (4,127) 8,000 74,871 150,000 35,000 150,000 8200 000 Training Expense 320 800 800
9181 000 RemovaVReplacement Tree Progra m 50,000 50,000 75,000 <OPERATIONS & MAINTENANCE> 286,644 326,278 430,661 547,300 400,100 552,400 [215-6310] Street Trees Total 450,049 525,457 638,121 746,11 4 551,283 758,744

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 132
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Parks Supervisor, Senior Maintenance Worker, Maintenance Worker I/II, Public Works Assistant, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7020 Overtime
Funds overtime pay for after-hours emergency response to fallen trees, broken limbs, and attendance at commission meetings.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($700).

8020 Special Department Expense
Provides for supplies and materials including chain saw blades, blade sharpening, gloves, chipper blades ropes, sling and pulleys, electric equipment/batteries, work zone signs and cones, tree ties and tree wires, tree stakes, irrigation and other supplies ($24,800). (Total $24,800)
8040 Advertisements
Funds to publish ads for the tree regulations ($200).
8060 Dues/Memberships/Subscriptions
Funds dues for Parks Supervisor to be a Western International Society of Arboriculture (ISA) member ($400).
8070 Mileage/Auto Allowance
Funds reimbursement funds for street maintenance related call outs ($500). 8090 Conference & Meeting Expense
Provides funds for tree related conference registration and meeting expenses (Total $500).
8100 Vehicle Maintenance
Provides funds for operational costs for gas, diesel, oil, tires, batteries, parts, repairs for Street Tree Division vehicles (Total $11,000). 8105 Fuel
Funds operational fuel expenses. (Total $5,000)
4 - 169

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 133
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment. Equipment maintenance for chainsaw, trencher, chipper, fork lift and other equipment, and loader. (Total $6,000).
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $7,000).
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services ($3,500).
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including chaps and guards while using chain saws, helmets, and gloves ($2,500), safety boots ($500), First Aid supplies and monthly inspections ($1,500). (Total $4,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Provides the cost of a miscellaneous tree studies and samplings, independent arborist reports, and certified arborist services as needed. (Total $25,500) 8180 Contract Services
Routine tree maintenance services rendered under contract for tree trimming, annual grid pruning, and removal of trees ($300,000).
8181 In-Lieu Tree Planting
Funds miscellaneous tree planting. The charges to this account are offset by residents paying for the cost of the trees into a revenue account ($10,000). 8184 Annual Tree Planting & Removal
Funds annual Citywide tree planting and removal ($150,000). 8200 Training
Funds attendance at classes, seminars and workshops related to tree care and management, and as required to maintain certifications and licenses ($800). 4 - 170

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 134
Median Strips / 215-6010-6416
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds department supplies including sprinklers, valves, fittings and plumbing ($7,500).
8180 Contract Services
Provides partial cost of landscape services including landscape maintenance of street medians and City owned parcels. (Total $145,000) 4 - 171
Act ual Actual Actual Budget ed Estimated Proposed
Acct Tak Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Specia.l Department Expen.se 1,781 1,061 228 7,500 6,000 7,500 8180 000 Contract Services 75,263 50,657 56,267 131,250 131,250 145,000 <OPERATIONS & MAINTENANCE> 77,043 51,718 56,495 138,750 137,250 152,500 [215-9416] Median Strips Total 77,043 51,718 56,495 138,750 137,250 152,500

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 135
Street Maintenance / 230-6010-6116
Budget Detail
4 - 172
Act ual Act ual Act ual Budgeted Es t imat ed Proposed
Acct Tsk Account Title 2019120 2020/21 2021/22 2022/23 2022/23 2023124 7000 000 Salaries- Permanent 293,972 311 ,472 299,001 506,= 428,735 653,521 7010 000 Salaries - Temp / Part 394 10,000 1,684
7020 000 Overtime 11 ,733 8,764 8,318 9,000 24,682
7040 000 Holiday 9,487 15,356 8,578 1,151 9,075
7055 000 IOD - Non Safely 2,907
7070 000 Leave Buyback 2,866 5,211 4,135
7100 000 Retirement 68,741 58,003 142,268 46,993 66,754 57,881 7100 010 'calPERS UAL 33,099
7108 000 Deferred Compensation 137 11 ,706 (14,399) 378 2,850 6,490 711 0 000 Workers Compensation 12,121 12,547 12,319 19,254 14,472 21,374 7120 000 Disability Insurance 2,537 3,093 5,242
7130 000 Group Hea lth Insurance 34,482 38,812 28,817 66,413 43,140 120,837 7140 000 Vision Insurance 1,012 1,002 931 1,764 1,050 1,859 7150 000 Dental Insurance 3,780 3,706 3,330 6,615 3,737 6,419 7160 000 Life lnsu ran ce 478 471 441 728 527 896
7170 000 FICA - Medicare 4,504 4,756 4,678 7,340 6,145 9,476 '<WAGES & BENEFrTS> 443,708 469,132 497,374 679,918 603,075 925,061 8000 000 0 ffice Su pp lies 1,095 814 315 1,000 1,000 1,000 8020 000 Special Department Expense 84,240 64,185 93,001 120,000 120,000 120,300 8060 000 Dues & Membersh ips 1,500 500
8070 000 Mileage/Auto Allowance 1,500 100 1,500
8100 000 Vehicle r,1a.intenance 7,903 9,420 6,187 26,000 26,000 28,400 8105 000 Fuel 20,000 20,000 10,000
811 0 000 Equipment Mainten ance 3,087 27 35,000 35,000 35,000 8130 000 Small Tools 3,058 6,000 1,000 6,000
8132 000 Uniform Expense/Cleaning 1,509 2,059 1,719 3,000 3,000 3,500 8134 000 Safely Cloth ing/Equipment 1,152 1,287 1,676 3,500 3,500 5,500 8140 000 Utiltties 2,000
8170 000 Profession al Services 10,000 945 3,000 3,000 3,000 8180 000 Contract Services 19,134 8,070 12,046 140,000 20,000 140,000 8200 000 Trainin g Expense 2,00 0 500 2,000
'<OPEAATIONS & MAINTENANCE> 128,122 88,920 11 5,888 362,500 233,100 358,700 8540 000 Automotive Equipment 25,185 65,000 65,000
<CAPrTAL OUTLAY > 25,185 65,000 65,000
(230-611 6] Str eet Maint enance Total 571,830 583,237 613,262 1,107,418 836,175 1,348,761

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 136
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Public Works Director, Deputy Public Works Director, Street Supervisor, Senior Maintenance Worker, Public Works Operations Manager, Senior Civil Engineer, Associate Civil Engineer, two Public Works Inspectors, Management Analyst, and five Maintenance Worker I/II positions.

Refer to the Appendix for a detailed allocation list.
7010 Salaries Part-time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after-hours emergency response.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds department office supplies ($500) and miscellaneous expense ($500). (Total $1,000)
8020 Special Department Expense
This account provides for Street maintenance equipment, street signage and products ($50,000), materials such as asphalt, sand, base, rushed aggregate, emulsion, and concrete, and backfill soil ($70,000), breakroom supplies ($300). (Total $120,300)
8060 Dues, Memberships, Subscriptions, and Books
This account provides funding for construction handbooks and standard drawings/specifications. (Total $500)
8070 Mileage/Auto Allowance
Provides reimbursement funds for street maintenance related call outs. (Total $1,500)
8100 Vehicle Maintenance
Provides funds for operational costs for tires, tune-ups, preventative maintenance, smog certification, and miscellaneous repairs and parts for Street Maintenance Division vehicles. (Total $28,400)
4 - 173

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 137
8105 Fuel
Funds operational fuel expenses ($10,000).
8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment used by the Streets Division including loader tires, compressor, vibrating plates, forklift, message & arrow boards, and other machinery/equipment. (Total $35,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools including weed whackers, chain saws, gas powered trawler and demo hammer. (Total $6,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of safety equipment and supplies, including safety boots ($2,000), First Aid equipment ($1,400), and other safety supplies including vests, goggles, gloves, and other miscellaneous items ($2,100). (Total $5,500) 8140 Utilities
Provides for the purchase of CNG gas for CNG fleet vehicles (Total $2,000) 8170 Professional Services
Funds professional services for street and roadway related topics ($3,000). 8180 Contract Services
Provides for services rendered for street maintenance activities such as curb & gutter, sidewalk, and catch basin repair, striping and markings maintenance ($100,000), additional labor for supplementary maintenance services ($17,000), State Controller-Annual Street Reports ($3,000), Los Angeles County Public Works-Catch Basin Clean Out ($20,000). (Total $140,000) 8200 Training
Funds seminars and workshops related to street maintenance, signage and traffic control devices and methods ($2,000).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase an Operations & Maintenance Division Electric pickup truck (Total $65,000).
4 - 174

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 138
Prop “A” Maintenance / 232-6010-6417
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expenses
Provides funds for Janitorial Supplies ($2,500), Ground Cover for Playgrounds ($13,000), parts for Playgrounds, fixtures for restrooms, and light fixtures ($10,000). Total ($25,500)
8140 Equipment Maintenance
Funds playground equipment maintenance for Garfield, Orange Grove, and Eddie Park ($11,000).
8140 Utilities
Funds utilities for the Arroyo Park restrooms, Garfield Park Restrooms and the Dog Park ($31,500).
8180 Contract Services
Funds janitorial services ($15,000), to unlock restrooms at Arroyo Park and Garfield parks ($5,000) and regular maintenance of the Dog Park, Garfield Park playground, Orange Grove Park playground, and Eddie Park playground ($15,000), Landscape Structure Design and Installation services ($15,000) . (Total $50,000)
4 - 175
Actual Actual Actual Budgeted Est imated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023124 8020 000 Special Department Expense 19,407 4,648 14,553 25,000 25,000 25,500 811 0 000 Equipment Maintenance 7,009 854 11 ,000 11 ,000 8140 000 Utilcies 1,050 6,292 10,501 20,000 11 ,500 31,500 8180 000 Contract Services 15,166 17,016 28,421 50,000 25,000 50,000 <OPERATIONS & MAINTENANCE> 42,632 27,957 54,329 106,000 61,500 118,000 [232-6417] ProJ> "A" Park Maintenance Total 42,632 27,957 54,329 106,000 61 ,500 118,000

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 139
Measure R / 233-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Professional services related to transportation studies and evaluations. (Total $50,000)
4 - 176
A ct ual A ct ual A ct ual Bu dget ed Estimat ed Propo s-ed Acct Tsk Account T itle 2019120 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salaries - Permanent 60,078 7,471 59,310
7020 000 Ov ertime
7070 000 Leav e Buyback
7100 000 Retirement 4,515 19,914 4,745
7100 010 'c alPERS UA L
7108 000 Deferred Compensation 561 17,506 593
711 0 000 Workers Compensation 1,038 15 644
7120 000 Disability Ins urance
7130 000 Group Health Insurance 3,750 11 ,700
7140 000 V ision Insurance 120 120
7150 000 Dental lnsu ran ce 450 450
7160 000 Life lnsu ran ce 50 50
7170 000 FICA - Me<licare 814 21 860
'<WAGES & BENEFITS> 71,376 44,927 78,472
8170 000 Professional Services 50,000
<OPERATIONS & MAINTENANCE> 50,000
(233-0011] PW Adm in & En ginee rin g T otal 71,376 44,927 128,4 72

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 140
Measure M / 236-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation for Transportation Engineer. Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8170 Professional Services
Provides funding for implementation of the Neighborhood Traffic Management Program (NTMP) ($100,000), Professional services related to transportation studies and evaluations (50,000). (Total $150,000)
4 - 177
A ctual Actual A ctual Budget ed Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 7000 000 Salar ies - Permanent 60,078 7,471 59,310
7020 000 Overtime
7070 000 Leave Buy back
7100 000 Retirement 4,515 19,914 4,745
7100 010 'ca lPEHS UA L
7108 000 Deferred Co mpens ation 561 17,506 593
711 0 000 Workers Co mpensation 1,038 15 644
7120 000 Disability Insu rance
7130 000 Group Hea lth Insurance 3,750 11 ,700
7140 000 Vision Insu rance 120 120
7150 000 Dental Insu rance 450 450
7160 000 Life Insurance so so
7170 000 FICA - t.le<l icare 814 21 860
'<WAGES & BENEFrTS> 71,376 44,927 78,472
8170 000 Professional Services 100,000 35,000 150,000
<OPERATIONS & MAINTENANCE> 100,000 35,000 150,000
[236-W11] PW Adm in & Engineering Total 171,376 79,927 228,472

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 141
Measure W – Safe Clean Water Act / 239-6010-6011
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Public Works Director, Deputy Public Works Director, Senior Civil Engineer, and Associate Civil Engineer. Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for Public Works Intern.

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Provides funds for annual NPDES storm drain permit ($11,000), implementation of the Enhanced Watershed Management Program (EWMP) ($15,000). (Total $26,000)
8170 Professional Services
Provides for the cost of professional services to achieve full compliance with the NPDES permit including NPDES consultant services ($35,000). Upper LA River Enhanced Watershed Management Program Development for MS4 Permit compliance ($25,000). Safe Clean Water (SCW) Annual Plan development and planning, professional and technical service for stormwater projects ($75,000).

Total ($135,000)
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 27,500 17,438 15,444 25,857 21,556 39,578 7020 000 Overtime - 191 206 - 67
7040 000 Holiday 96 861 360 - - 346
7070 000 Leave Buyback 12 - - - - 490
7100 000 Retirement 3,377 2,319 5,006 6,404 6,007 4,044 7100 010 CalPERS UAL - - 5,001
7108 000 Deferred Compensation 239 1,204 (960) 210 176 396 7110 000 Workers Compensation 484 219 449 577 202 430
7120 000 Disability Insurance - 1,794 - - 874
7130 000 Group Health Insurance 3,430 1,962 994 1,599 1,292 5,883 7140 000 Vision Insurance 56 40 28 48 30 76
7150 000 Dental Insurance 208 149 104 180 111 286
7160 000 Life Insurance 25 18 13 20 15 35
7170 000 FICA - Medicare 383 286 242 375 279 574
<WAGES & BENEFITS> 35,811 26,481 21,886 35,270 30,608 57,138 8020 000 Special Department Expense 23,698 8,503 17,954 25,000 25,000 26,000 8170 000 Professional Services 26,314 5,517 42,523 135,000 135,000 135,000 8180 000 Contract Services 1,629 2,054 12,331 95,000 95,000 95,000 <OPERATIONS & MAINTENANCE> 51,641 16,074 72,809 255,000 255,000 256,000 [239-6011] PW Admin & Engineering Total 87,452 42,555 94,695 290,270 285,608 313,138 4 - 178

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 142
8180 Contract Services
Annual citywide catch basin cleaning services required for MS4 Permit compliance, catch basin protection and repair, trash capture inserts, and other stormwater related services. (Total $95,000)
4 - 179

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 143
SGVCOG / 247-6010-6011
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds to purchase temporary equipment for the Slow Streets Program. (Total $45,000)
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense - - - 50,000 - 45,000 <OPERATIONS & MAINTENANCE> - - - 50,000 - 45,000
247 - SGVCOG TOTAL - - - 50,000 - 45,000
4 - 180

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 144
Water Distribution / 500-6010-6710
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 572,544 583,898 619,654 773,886 713,560 943,124 7010 000 Salaries - Temp / Part 2,361 31,658 - - 4,001 - 7020 000 Overtime 23,295 36,597 40,443 45,000 53,331
7040 000 Holiday 12,528 20,060 15,444 - 1,433 12,985
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback 6,041 - - 1,196 - 4,107
7100 000 Retirement 126,277 116,670 282,956 192,199 188,757 101,928 7100 010 CalPERS UAL - - 157,293
7108 000 Deferred Compensation 2,028 24,689 (20,169) 2,748 5,052 9,316 7110 000 Workers Compensation 19,609 21,694 22,272 22,625 24,815 35,213 7120 000 Disability Insurance - 1,392 2,062 - 2,621
7130 000 Group Health Insurance 58,787 65,393 60,832 88,770 84,135 158,961 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 1,626 1,724 1,850 2,328 1,890 2,631 7150 000 Dental Insurance 5,092 5,875 6,347 8,730 6,617 9,698 7160 000 Life Insurance 723 727 803 960 852 1,188
7170 000 FICA - Medicare 8,617 9,680 9,910 11,221 12,128 13,675 <WAGES & BENEFITS> 839,528 920,056 1,042,403 1,149,663 1,099,192 1,450,119 8000 000 Office Supplies 4,082 4,313 4,301 3,700 3,700 3,700 8010 000 Postage - 127 12 200 - 400
8020 000 Special Department Expense 75,255 14,913 49,073 141,000 141,000 387,000 8050 000 Printing/Duplicating 292 66 404 3,500 3,000 3,500 8060 000 Dues & Memberships 238 - - 700 700 10,700
8070 000 Mileage/Auto Allowance 964 616 1,754 2,500 2,500 2,500 8090 000 Conference & Meeting Expense - - - 2,200 - 3,500 8100 000 Vehicle Maintenance 6,353 7,620 3,744 12,250 12,250 14,000 8105 000 Fuel - - - 20,000 20,000 20,000
8110 000 Equipment Maintenance 9,807 9,224 1,378 10,000 10,000 15,000 8120 000 Building Maintenance 5,469 15,562 16,289 23,000 23,000 17,000 8130 000 Small Tools 1,991 4,902 394 10,000 10,000 10,000 8132 000 Uniform Expense/Cleaning 2,972 2,864 3,170 2,500 25,000 3,500 8134 000 Safety Clothing/Equipment 1,083 2,387 726 5,400 54,000 9,400 8140 000 Utilities 38,306 49,179 64,668 80,000 60,000 83,000 8150 000 Telephone 9,160 8,832 4,510 10,500 2,000 10,500 8170 000 Professional Services 16,422 19,963 10,150 164,500 50,000 184,500 8180 000 Contract Services 49,076 25,109 44,634 100,000 100,000 158,000 8191 000 Liability & Surety Bonds 106,089 (78,000) 450,000 490,000 490,000 490,000 8200 000 Training Expense 225 595 420 2,000 2,000 2,000 8229 000 Taxes 4,537 4,392 4,485 5,000 5,000 5,000
8400 000 Overhead Allocation 117,114 117,114 117,114 117,114 117,114 117,114 <OPERATIONS & MAINTENANCE> 449,435 209,777 777,228 1,206,064 1,131,264 1,550,314 8530 000 Computer Equipment - - - - - -
8540 000 Automotive Equipment - - - 180,000 - 410,000
8572 000 Meters 29,511 23,735 13,049 - - -
8573 000 Fire Hydrants 2,523 5,762 5,330 - - -
8574 000 Valves 889 - - - - -
<CAPITAL OUTLAY> 32,923 29,496 18,379 180,000 - 410,000 [500-6710] Water Distribution Total 1,321,885 1,159,330 1,838,010 2,535,727 2,230,456 3,410,433 4 - 181

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 145
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for six full-time employees, including Senior Water Utility Worker and five Water Utility Worker I/II and partial compensation of Public Works Director, Deputy Public Works Director, Water Operations Manager, two Public Works Inspectors, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant.

Refer to the Appendix for a detailed allocation list.
7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for after hours emergency response to water main and service connection leaks.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies ($800). (Total $3,700) 8010 Postage
Provides funds for postal expenses for City mailings, including postage machine lease payment ($400).
8020 Special Department Expense
Provides for underground service alert fees ($2,500), staff physical exams and Class B driver license renewals ($500), parts and supplies for water stock inventory, including fire hydrants, pipes, fitting, valves, copper, meters, gaskets ($210,000), backfill sand, base and asphalt, top soil ($17,500), hot tapping services, underground borrowing supplies, and backflow device testing and repair, and valve replacement ($41,500) , replacement of fire hydrants and installation expenses ($40,000), materials for the installation and repair of fire services ($40,000), workstation installations ($25,000), and inventory management system ($10,000). (Total $387,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials, plans, and billing inserts. (Total $3,500)
8060 Dues, Memberships, Subscriptions, and Books
Purchase of new Water Distribution reference books and membership in SCWUA 4 - 182

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 146
and AWWA ($700), and the San Gabriel Valley Water Association ($10,000). (Total $10,700)
8070 Mileage/Auto Allowance
Provides reimbursement funds for water related call outs. (Total $2,500) 8090 Conference & Meeting Expenses
Provides funds for the AWWA Conference and regional conference & meetings. (Total $3,500)

8100 Vehicle Maintenance
Provides funds for operational expenses such as oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $14,000)
8105 Fuel
Provides funds for operational fuel expenses. (Total $20,000)

8110 Equipment Maintenance
Provides funds for repair and maintenance of City owned equipment including air hose supplies ($2,000) generator, ditch pumps, tapping machine, trench shoring systems, backhoe, compressor and miscellaneous electrical and pneumatic equipment ($8,000) and upgrade water line locator, leak detection devices, and pressure logger ($5,000). (Total $15,000)
8120 Building Maintenance
Provides for repairs to the facilities used by the Water Distribution Division and building supplies ($6,000) including automatic gate & garage door maintenance ($6,500), elevator maintenance at Garfield Reservoir ($4,500). (Total $17,000) 8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools, including purchase of electrical partner saw, generator ($5,000), pneumatic pumps ($3,000), and electrical pumps ($2,000). (Total $10,000) 8132 Uniforms and Equipment
Provides for purchase of Uniforms, all functional City apparel and cleaning services. (Total $3,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, including, safety vests, hard hats, ear plugs, gloves ($3,000), safety boots ($1,900), First Aid equipment ($500) and traffic control equipment including work zone signs, cones, and delineators ($4,000). (Total $9,400)
8140 Utilities
Provides funds for electrical service to Garfield Water Distribution Facility and all water sites by Southern California Edison ($80,000), CNG fuel ($3,000). (Total $83,000)
4 - 183

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 147
8150 Telephone
Provides funds for telephone service to Garfield Water Distribution Facility and all water sites, including meter reading network service. (Total $10,500). 8170 Professional Services
Provides professional services to update the water GIS to include water services and meters ($20,000), Water Rate Study ($80,000) and hydraulic model analysis for development projects including fire flow ($30,000), and other professional services ($54,500). (Total $184,500)
8180 Contract Services
Provides contract services to repair and replace water mains, valves, fire hydrants, and water services ($100,000) Meter reading system and support services ($10,000), water meter bee removal services ($3,000), landscaping contract services for water facilities ($24,000), Janitorial Services ($11,000), and Citywide Cross Connection Program management ($10,000). (Total $158,000)

8191 Liability Insurance & Surety Bonds and Property
This account pays a 25% share of the City’s self-insured costs which goes to the Insurance Fund 105. The remaining portions are paid out of the General Fund (60%), Sewer Fund (5%), and LLMD (10%). (Total $490,000) 8200 Training Expense
Provides training seminars and workshops related to water system distribution certification, such as American Water Works Association ($1,200), SCUWA staff training ($400), California Rural Water and State Water Resources Control Board operator certifications ($400). (Total $2,000)
8229 Taxes
Property taxes paid to Los Angeles County for Water facilities located outside of South Pasadena City boundaries (Total $5,000).
8400 Overhead Allocation
Charges for administrative services provided by the General Fund (Total $117,114).

CAPITAL OUTLAY
8540 Vehicles and Equipment
Purchase a replacement Water Division Vehicle and forklift (Total $410,000). 4 - 184

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 148
Water Production / 500-6010-6711
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 386,293 369,595 321,220 400,919 293,016 163,884 7010 000 Salaries - Temp / Part 2,361 - - - - -
7020 000 Overtime 21,826 38,166 39,120 50,000 32,482
7040 000 Holiday 8,255 11,503 9,544 - 4,098 8,767
7070 000 Leave Buyback 2,523 - - 10,000 - 1,095
7100 000 Retirement 140,486 97,798 212,478 135,464 114,911 18,029 7100 010 CalPERS UAL - - 28,271
7108 000 Deferred Compensation 1,484 13,556 (11,349) 1,457 2,295 1,638 7110 000 Workers Compensation 12,786 13,769 13,737 13,296 11,836 6,033 7130 000 Group Health Insurance 38,372 36,343 26,026 31,170 31,582 22,350 7131 000 Retiree Health Insurance - - - - -
7140 000 Vision Insurance 972 937 780 1,176 650 351
7150 000 Dental Insurance 3,927 3,795 3,198 4,410 2,618 1,456 7160 000 Life Insurance 436 425 389 485 317 163
7170 000 FICA - Medicare 5,591 6,001 5,582 5,813 4,846 2,376 <WAGES & BENEFITS> 625,312 591,888 620,725 654,190 498,653 254,414 8000 000 Office Supplies 1,758 1,025 1,377 1,500 1,500 1,500 8010 000 Postage - 65 12 200 - 400
8020 000 Special Department Expense (2,773) 23,120 20,990 42,700 42,700 146,600 8040 000 Advertising (279) - - - - -
8050 000 Printing/Duplicating 449 - - 2,000 2,000 2,000 8060 000 Dues & Memberships 2,223 2,373 2,443 5,600 5,600 5,600 8070 000 Mileage/Auto Allowance 130 259 60 600 - 600
8080 000 Books & Periodicals - - - 500 500 500
8100 000 Vehicle Maintenance 3,363 597 120 5,000 5,000 6,000 8110 000 Equipment Maintenance 11,863 4,660 - 236,000 236,000 231,000 8120 000 Building Maintenance 199 496 - 10,500 10,000 10,500 8130 000 Small Tools 371 - 989 1,000 1,000 1,000
8132 000 Uniform Expense/Cleaning 1,706 2,014 1,610 2,500 2,500 2,500 8134 000 Safety Clothing/Equipment - 1,197 718 800 800 2,950 8140 000 Utilities 3,317 5,986 2,230 7,000 7,000 7,000
8150 000 Telephone - - - 1,200 - 1,200
8152 000 Pumping Power 533,536 692,436 684,049 835,000 750,000 935,000 8170 000 Professional Services 135,176 128,616 141,858 355,000 255,000 210,000 8180 000 Contract Services 136,563 417,062 221,640 1,085,000 600,000 1,150,000 8200 000 Training Expense 110 - - 1,500 1,500 1,500
8231 000 Water Purchases - Resale 281,237 345,861 466,942 310,000 310,000 310,000 8233 000 Watermaster Charges 559,565 716,542 635,780 1,000,000 1,000,000 1,350,000 8400 000 Overhead Allocation 205,267 205,267 205,267 205,267 205,267 205,267 <OPERATIONS & MAINTENANCE> 1,873,780 2,547,577 2,386,087 4,108,867 3,436,367 4,581,117 8520 000 Machinery & Equipment - - - - - -
8530 000 Computer Equipment 3,040 3,211 - 20,000 - 20,000 8540 000 Automotive Equipment 20,616 - - 260,000 - 290,000 <CAPITAL OUTLAY> 23,656 3,211 - 280,000 - 310,000
[500-6711] Water Production Total 2,522,747 3,142,676 3,006,811 5,043,057 3,935,020 5,145,531 4 - 185

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 149
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds compensation for three full time employees, including Senior Water Production/Treatment Operator, and two Water Production/Treatment Operators, and partial compensation for Public Works Director, Deputy Public Works Director, Water Operations Manager, Senior Civil Engineer, Civil Engineering Assistant, Public Works Assistant, Electrician, two Management Analysts, and Management Assistant. Refer to the Appendix for a detailed allocation list. 7010 Salaries – Part-Time
Funds partial compensation for seasonal, Public Works Intern, and other nonsalaried part-time employees. 7020 Overtime
Funds overtime pay for afterhours emergency response to water production problems and for coverage during vacations, sick leave and other extended employee absences.
7040 Holiday
Funds employees whose work rotation falls on holidays.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for office supplies and miscellaneous expenses. (Total $1,500) 8010 Postage
Provides funds for postal expenses for City mailings. (Total $400) 8020 Special Department Expense
Provides for special and miscellaneous department supplies and services including: salt for sodium hypochlorite generation at Wilson, Garfield, and Graves Reservoir ($23,400), chlorine analyzer solution and other water quality chemistry supplies($19,000), turbine oil ($1,000), backwash tank rentals ($3,000), chemical pipe supplies ($2,500), and parts and supplies ($2,500), SCADA DSL line at Wilson and Garfield Reservoir ($3,000), State Water Resources Control Board administration fees ($45,000), San Gabriel Basin Water Quality Authority administrative fee ($47,000), and staff physical exams and Class B driver license renewals ($200). (Total $146,600)
8050 Printing and Duplication
Provides funds for the printing and duplication of materials such as the annual 4 - 186

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 150
Consumer Confidence Report and water system maps. (Total $2,000) 8060 Dues, Memberships, Subscriptions
Provides funds for City membership fees and dues for the American Water Works Association. (Total $5,600)
8070 Mileage/Auto Allowance
To provide reimbursement for water related call outs. (Total $600) 8080 Books, Videos, Magazines, and Recordings
Provides funds for the purchase of reference books and manuals from AWWA. (Total $500)
8100 Vehicle Maintenance and Operations
Provides funds for operational expenses such as gas, oil, tires, batteries, parts, repairs, preventive and routine maintenance of division vehicles and smog certifications. (Total $6,000)
8110 Equipment Maintenance
Provides funds for pump maintenance and emergency services ($149,000), water softener ($3,000), generator services ($3,000), chlorine equipment maintenance ($25,000), valve & pump maintenance ($10,000), compressor maintenance ($5,000), Nitrate Analyzer Maintenance ($36,000). (Total $231,000)

8120 Building Maintenance
Provides funds to repair HVAC, painting, electrical maintenance, and gate maintenance at water facilities. (Total $10,500)
8130 Small Tools
Provides for replacement or purchase of worn or damaged hand and power tools. (Total $1,000)
8132 Uniforms and Equipment
Provides for the purchase of Uniforms, all functional City apparel and cleaning services. (Total $2,500)
8134 Safety Equipment & Supplies
Provides for the purchase of personal protective equipment, safety equipment and supplies including safety boots ($750), First Aid equipment ($1,500), gloves, hard hats, vest, ear plugs ($200), chemical resistant PPE ($500). (Total $2,950). 8140 Utilities
Provides for electric service to water system facilities used by the Water Production Division other than power for pumping (Total $7,000). 8150 Telephone
Provides telephone service to water system facilities (Total $1,200). 8152 Pumping Power
This account provides funds for electrical and energy charges associated with 4 - 187

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 151
operating wells and booster pumps. (Total $935,000)
8170 Professional Services
Provides for professional services such as water quality testing including water quality monitoring city wide and at the Wilson & Graves Wellhead treatment systems ($65,000), security services at elevated tanks and reservoirs ($3,000), consultant services for preparation of the annual Consumer Confidence Report and Water Audit, and as needed consulting services for water production ($60,000), SCADA system maintenance ($12,000), and water quality and treatment cost reduction study ($70,000). (Total $210,000) 8180 Contract Services
Granular activated carbon media replacement for Wilson Wellhead Treatment system and Graves Treatment system ($950,000), Graves Reservoir Ion exchange generation salt ($75,000), weed abatement and reservoir tree maintenance ($15,000), and waste brine treatment & disposal ($110,000). (Total $1,150,000)
8200 Training Expense
Provides for AWWA training seminars and workshops related to water supply and production to maintain required state certification of operators (Total $1,500). 8231 Water Purchases – Resale
This account provides funds to purchase water from the City of Pasadena ($45,000), Cal American Water ($5,000), and MWD purchase through Upper San Gabriel Valley Water District supplement the City’s well production ($260,000). (Total $310,000).
8233 Watermaster Charges
This account provides the funds to pay for extraction of groundwater from the Main San Gabriel Basin within the City’s water rights, excess extraction premiums beyond the adjudicated rights, and for fees for the cleanup of the ground water basin. (Total $1,350,000)
8400 Overhead Allocation
Charges for administrative services provided by the General Fund. (Total $205,267)

CAPITAL OUTLAY
8530 Computer Equipment
Provide replacement computer equipment for the Water Division Supervisory Control and Data Acquisition (SCADA) system. (Total $20,000) 8540 Vehicles and Equipment
Purchase a Water Division Valve Truck to implement a preventative maintenance valve exercise program. (Total $290,000)

4 - 188

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 152
Water Efficiency Projects / 503-6010-6713
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 66,122 57,146 73,135 38,180 50,408 88,901 7010 000 Salaries - Temp / Part - 3,243 8,281 1,000 20,328 22,729 7020 000 Overtime - 2,950 2,684 - 235
7040 000 Holiday 1,584 2,644 1,607 - - 1,531
7070 000 Leave Buyback - - - - - 548
7100 000 Retirement 26,130 19,866 40,069 6,096 8,572 8,194 7100 010 CalPERS UAL - - 6,481
7108 000 Deferred Compensation 234 2,987 (2,426) 108 709 885 7110 000 Workers Compensation 881 910 1,140 857 1,271 1,409 7130 000 Group Health Insurance 10,756 10,923 8,552 4,029 13,983 29,895 7140 000 Vision Insurance 151 140 127 72 151 305
7150 000 Dental Insurance 455 520 470 270 706 1,200
7160 000 Life Insurance 69 79 76 30 85 134
7170 000 FICA - Medicare 933 966 1,305 554 2,321 3,028
<WAGES & BENEFITS> 107,314 102,376 135,019 51,196 98,768 165,242 8000 000 Office Supplies 600 66 - 2,000 700 2,000
8010 000 Postage - - 154 2,500 2,500 2,500
8020 000 Special Department Expense 395 5,465 161 25,000 12,500 25,000 8032 000 Water Efficiency Fee Projects 19,256 20,147 24,412 125,000 57,000 125,000 8060 000 Dues & Memberships - - - 2,500 525 2,500
8070 000 Mileage/Auto Allowance 153 - 10 200 200 200
8090 000 Conference & Meeting Expense 504 - - 2,000 2,000 2,000 <OPERATIONS & MAINTENANCE> 20,909 25,678 24,737 159,200 75,425 159,200 8540 000 Automotive Equipment - - - - - 40,000
<CAPITAL OUTLAY> - - - - - 40,000
[503-6713] Water Efficiency Total 128,223 128,054 159,756 210,396 174,193 364,442 4 - 189

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 153
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds partial compensation of Environmental & Sustainability Manager. Refer to the Appendix for a detailed allocation list.
7020 Overtime
Funds the cost of overtime for non-management staff attending City Council and commission meetings and, as authorized, official City events outside of regular office hours.
7010 Salaries – Part-Time
Funds compensation for a part time intern to assist in processing water conservation program permits.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for department office supplies ($2,000). 8010 Postage
Provides funds for postal related expenses for environmental newsletters and documents. (Total $2,500)
8020 Special Department Expense
Provides funds water conservation and sustainability supplies and services including, but not limited to, computer supplies, annual software subscriptions ($350), expenditures related to promotional materials, event supplies, or other materials ($2,650), Expenditures related to printing, document production, flyers, bill inserts, door hangers, custom items, and other media, marketing, or materials used for events, meetings, programs, outreach, and community classes related to water conservation education ($22,000). (Total $25,000) 8032 Water Efficiency Fee Projects
Provides funds for water conservation and efficiency programs such as residential and commercial water audits, contributing matching funds towards Metropolitan Water District rebate programs and establishing City water rebate programs and services. (Total $125,000)
8060 Dues, Memberships, Subscriptions, and Books
Water Conservation related memberships, including American Water Works Association (AWWA) and California Water Efficiency Partnership (CalWEP) (Total $2,500).
8070 Mileage Reimbursement
Provides funds for mileage reimbursement to water conservation, environmental and sustainability events (Total $200).
4 - 190

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 154
8090 Conference and Meeting Expense
Provides funds for attending conferences and meetings related to water conservation, environmental and sustainability (Total $2,000).

CAPITAL OUTLAY
8540 Automotive Equipment
Refurbishment of vehicle for promoting environmental conservation ($40,000) 4 - 191

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 155
Key Performance Indicators
The Public Works Department is committed to improving public engagement and community access to project and program information in Fiscal Year 2023-2024. In addition to completing a department reorganization and recruitment of critical positions, Public Works will implement quarterly newsletters and website project updates to communicate its many endeavors to City stakeholders.

Public Works Administration & Engineering
• Fulfillment of up to 2,000 service requests annually. • Process 500 permits for encroachment, excavation, tree replacement, etc.

Water & Sewer Infrastructure
• Produce sufficient water for South Pasadena, approximately 4,000 acre-feet annually.
• Replace 50-100 meters, 10-12 fire hydrants, and 5-8 water service lines annually. • Remove and replace up to 1,000 linear feet (LF) of water main pipelines. • Collect 6,200 meter readings monthly.
• Perform at least 10 area leak detection inspections to identify and repair leaks • Monthly sewer inspection and maintenance program.

Street & Sidewalk Maintenance
• Track repair and replacement of City sidewalks, curbs, and gutters. • Track repair of street potholes.
• Track replacement of damaged asphalt.

Street/Median Trees & Parks Maintenance
• Plant 80-100 trees annually.
• Increase outreach and education programs regarding landscape & trees maintenance to quarterly.

Facilities & Street Lights
• LED light conversion for up to 50 street, park, and field lights annually.

Environmental Programs & Sustainability
• Increase water conservation rebate programs utilization by 25%. • Provide 3 demonstrations and 2 citywide utility bill inserts/mailings promoting electric leaf blowers.
4 - 192

CITY OF SOUTH PASADENA PUBLIC WORKS
PROPOSED BUDGET | FISCAL YEAR 2023-24 156
Customer Service and Response
• Provide responses to customers within 1 business days, and status updates on service requests with 10 business days.
• Respond to emergencies, including water service/main break leaks within 1 hour. • Quarterly Updates on programs and projects.
4 - 193

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 157
Community Development
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Development Department is comprised of five divisions: Planning, Building and Safety, Community Improvement, Housing, and Film and Art. Staff in Community Development supports the Planning Commission, Cultural Heritage Commission, Design Review Board and Public Art Commission. The Planning staff administers the City’s Zoning Code including land use and development regulations, processes land use permits, and undertakes long range land use planning. The Building staff enforces construction standards to safeguard life, health, and property by reviewing building plans for code compliance, issuing building permits, and performing construction inspections. The Community Improvement (code enforcement) staff works with property owners to secure compliance with the municipal code regarding property maintenance and operations. The Housing Division focuses on developing affordable housing policies and implementing strategies to improve housing opportunities for all income levels.

Additionally, the Housing staff helps to monitor and implement the Housing Element programs.

The department is also home to the South Pasadena Film Office which coordinates all filming activity in the City.

Notable Changes – Wages and Benefits
There is an increase in overall wages and benefits due to additional staffing needed in the department. A full-time Management Assistant position is being requested to help manage the department's four commissions and provide additional administrative assistance to the Housing Division. Additionally, this budget proposes to convert the part-time Community Improvement position to full-time to help with the code cases and to respond to various new City codes and State laws such as the ban on gas powered leaf blowers, and AB 838 tenant health and safety complaints.

Notable Changes – Operations and Maintenance
There is a significant increase in professional services to contract planning firms and consultants to assist with the implementation of the housing programs in the State mandated 6th Cycle Housing Element Update 2021-2029. During this fiscal year the department will be making significant zoning code amendments and finalize the General Plan and Downtown Specific Plan updates, among other department priorities. In addition, the budget for Professional Services includes an extensive work plan including:
• Zoning Code amendments;
• Tenant Protection Programs;
• Cultural Heritage Ordinance update; and
• Department organizational and operational assessment.

Capital Outlay
Improvements to the Housing Authority owned property (308 San Pasqual) are needed within the fiscal year including reroof, septic tank inspection and potential pumping, and kitchen rehabilitation.
4 - 194

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 158
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 Operations & Maintenance 1,052,408 721,329 1,124,402 2,032,514 1,485,700 2,135,581 Capital Outlay - - - - - -
Total Expenses by Category 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 [101-7011] Community Development 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 [105-7011] Facilities & Equipment Replacement (12,802) - - - - - [228-7220] Housing Authority 15,199 10,361 373 11,700 11,700 16,200 Total Expenses by Program 1,878,655 1,830,130 2,429,014 3,633,899 3,059,329 4,168,425 4 - 195
Management
Assistant
Building
Issue Building
Pennits
Perform Plan Checks
Building Inspections
Building Code
Building Official
(Contract)
Building Inspector
(Contract)
Plan Checker
(Contract)
Building Permit
Clerk
(Contract)
I
Director
Deputy Director
Community
Improvement
Code
Compliance and
Enforcement
Senior Community
Improvement
Coordinator
I
Community
Improvement
Coordinator
(Proposed PT to FT)
Planning
General Plan, Zoning
Code, Specific Plans
Dev. Review

PC, CHC, DRB
Planning Manager
Senior Planner
Associate
Planner (2)
Assistant
Planner
Planning
Technician
Admin. Secretary
Housing
Housing
Element
Implementation,
Affordable
Housing l?!tV,'!
Senior
Management
Anal st
Film &Art
Coordinate film
activity, public
art projects
Film Liaison
Full Time Employees:
14 Part-Time Employees: O

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 159
Community Development / 101-7010-7011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 497,128 672,364 713,825 1,049,544 1,018,571 1,324,573 7010 000 Salaries - Temp / Part 90,558 142,722 103,634 109,000 144,120 78,763 7020 000 Overtime 2,828 1,041 3,742 30,000 24,070 15,000 7040 000 Holiday 4,591 14,192 8,755 - - 7,229
7070 000 Leave Buyback 7,988 - 15,859 8,000 - 9,496
7100 000 Retirement 156,654 144,519 390,914 241,120 249,121 133,667 7100 010 CalPERS UAL - - 161,675
7108 000 Deferred Compensation 1,192 34,217 (24,752) 3,005 7,145 13,228 7110 000 Workers Compensation 7,114 9,415 9,067 22,266 13,081 16,082 7120 000 Disability Insurance 13,337 2,653 - - -
7122 000 Unemployment Insurance 6,620 1,360 - - - -
7130 000 Group Health Insurance 35,293 54,223 60,861 109,893 88,315 232,380 7140 000 Vision Insurance 904 1,319 1,416 2,640 1,971 2,983 7150 000 Dental Insurance 3,223 4,915 5,406 9,900 7,611 11,150 7160 000 Life Insurance 450 668 665 1,089 995 1,386
7170 000 FICA - Medicare 11,704 14,508 12,569 14,928 18,630 25,232 <WAGES & BENEFITS> 826,247 1,108,800 1,304,611 1,601,385 1,573,629 2,032,844 8000 000 Office Supplies 2,588 470 6,472 19,431 20,000 20,000 8010 000 Postage 3,830 6,769 2,639 6,000 15,000 15,000
8020 000 Special Department Expense 2,140 8,173 4,358 5,500 6,000 6,122 8040 000 Advertising 6,082 - 250 74,205 58,000 10,000
8050 000 Printing/Duplicating 4,049 10,526 10,644 15,000 15,000 11,000 8060 000 Dues & Memberships 475 25,400 12,050 33,000 20,000 15,009 8090 000 Conference & Meeting Expense 415 275 50 6,500 6,500 27,075 8100 000 Vehicle Maintenance 1,535 2,032 2,554 1,000 1,000 1,000 8110 000 Equipment Maintenance 1,434 - - 1,500 1,500 -
8170 000 Professional Services 455,467 293,955 235,396 432,500 430,000 1,187,000 8180 000 Contract Services 563,495 351,629 849,618 1,394,678 900,000 794,500 8200 000 Training Expense - 380 - 6,000 500 3,000
8257 000 Boards & Commissions - - - 500 500 4,675
8260 000 Public Art 8,500 11,360 - 25,000 - 25,000
<OPERATIONS & MAINTENANCE> 1,050,010 710,968 1,124,030 2,020,814 1,474,000 2,119,381 [101-7011] Community Development Total 1,876,257 1,819,769 2,428,641 3,622,199 3,047,629 4,152,225 4 - 196

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 160
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for the Planning & Community Development Director, Deputy Director, Planning Manager, three Associate Planners, one Assistant Planner, one Film Liaison, one Community Improvement Coordinator, one Senior Management Analyst, one Administrative Secretary and one new Planning Counter Technician. 7010 Salaries – Part-Time
Funds compensation for seasonal, temporary, and other non-salaried part-time employees. Includes additional staffing to process Planning Department backlog. 7020 Overtime
Funds compensation for overtime duty for department staff. 7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Funds regular office supplies ($20,000).
8010 Postage
Funds postal expenses for department mailings related to development and construction projects, housing, community improvement as well as public hearing notices. ($15,000).
8020 Special Department Expense
Provides funds for department promotional items for community events; miscellaneous department supplies such as: furniture ($500), commissioner nameplate and badges ($500), Code Enforcement equipment and PPE for Community Improvement inspections ($1,500); staff development ($1,500), promotional items for the community ($1,000) and department literature ($500).

Includes additional technology to accommodate virtual meetings and online community outreach ($622). ($6,122).
8040 Advertising
Funds for advertising of non-legal public notices such as hillside notices (Total $10,000).
8050 Printing and Duplication
Funds the printing and duplication of materials for building permit forms, inspection forms, and job inspection cards ($2,500). As well as materials for various boards and commissions (Flyers, brochures, foam boards, etc.) ($1,500). Additionally, this category funds graphic design ($2,000) and documents specific to the General 4 - 197

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 161
Plan and Downtown Specific Plan ($5,000). ($11,000).
8060 Dues, Memberships, Subscriptions, and Books
Funds membership fees, dues, subscriptions and publications of professional organizations and continuing education materials, including California Planning & Development Report ($238), American Planning Association ($2,560), California Association of Code Enforcement ($720), International Council of Building Officials and California Preservation Foundation ($500), NAHRO/SCANPH ($550), and Film Liaisons in California Statewide ($300). Additionally, this category funds the annual San Gabriel Valley Regional Housing Trust ($10,141) ($15,009). 8090 Conference and Meeting Expense
Funds conference registration, and meeting/travel expenses, including the annual conference of the California Chapter of the American Planning Association ($3,750), National American Planning Association ($2,355), California Association of Code Enforcement Officers ($1,400), Southern California Association of NonProfit Housing (SCANPH) ($950), CA Preservation Foundation Annual Conf. ($590), NAHRO Annual Conference ($750) and related travel expenses ($17,280). (Total $27,075).

8100 Vehicle Maintenance
Funds operational costs for gas, oil change, and regular maintenance of department vehicle. ($1,000).
8170 Professional Services
Provides funding for consultant services and other services related to planning and housing (including Strategic Plan priorities).Implementation of Housing Element programs; tenant protection programs (i.e. occupancy inspection program) ($400,000), Cultural Heritage Ordinance update ($200,000), General Plan and the Downtown Specific Plan consultant (150,000), removal of racially specific covenants ($100,000), ballot measure and height limit study ($100,000) and IHO in-lieu fee study ($23,000)As well as the historic resource evaluations ($64,000), General Plan and the Downtown Specific Plan (i.e. maps and data, etc. $125,000) ($5, offset by deposits), and the department organizational and operational assessment ($25,000) This list does not include all Strategic Plan priorities or grant funded projects etc. (Total $1,187,000).

8180 Contract Services
Provides for building inspection, building official, building clerk building permit issuance and plan checking services provided under contract by Transtech ($750,000). This category also funds emergency fencing and window and door board ups for Community Improvement ($7,000), code enforcement administrative citation hearings and collections ($4,500). Aerial Maps ($5,000) and land use based maps & database ($28,000) (Total $794,500)
8200 Employee Training
Funds required trainings such as CEQA ($200), historic preservation training seminars ($200), ICC EduCode Training ($900), APA Planning Academy ($200) ILG and LAEDC seminars ($1,500) ($3,000).
4 - 198

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 162
8257 Board & Commissions
Funds required training in historic preservation for the Cultural Heritage Commission and CEQA and land use training for Planning Commission. This category also funds attendance at the SPPF Gala ($4,675). 8260 Public Art
Funds professional services related to public art program. ($25,000). 4 - 199

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 163
Housing Authority / 228-7200-7220
Budget Detail

OPERATIONS & MAINTENANCE
8120 Building Maintenance
Funds minor building maintenance of Arroyo House ($5,000). 8121 Utility Credit – Arroyo House
Funds credit of $100 per month for the Arroyo House per the lease agreement ($1,200).
8180 Contract Services
Funds to contract with for landlord/tenant assistance and fair housing ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8120 000 Building Maintenance 4,075 262 - 500 500 5,000 8121 000 Utility Credit - Arroyo House 800 1,100 1,000 1,200 1,200 1,200 8180 000 Contract Services 10,324 8,283 - 10,000 10,000 10,000 8182 000 Property Tax - Leased Property 716 (628) - - - <OPERATIONS & MAINTENANCE> 15,199 10,361 373 11,700 11,700 16,200 228 - HOUSING AUTHORITY TOTAL 15,199 10,361 373 11,700 11,700 16,200 4 - 200

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 164
Key Performance Indicators
The Community Development Department strives to provide excellent customer service by efficiently managing workload and thereby reducing processing times, building plan check approvals, and permit issuance.

Administration
Encourage interdepartmental collaboration to improve entitlement applications and public information regarding development projects; continue to improve department processes; and finalize objective development standards to streamline development application process.
● Assist City Manager’s Office with regular updates for the citywide newsletter ● Conduct interdepartmental development coordination meetings: 6 ● Conduct a department organizational and operational assessment ● Conduct community outreach efforts including informational workshops or study sessions related to housing programs, Downtown Specific Plan, and General Plan Update: 4
Planning & Building
Reduce processing time for discretionary applications and building plan check by implementing the electronic permitting system.
● Process discretionary applications (PC, CHC, DRB): 35 ● Process administrative (by-right) applications (DRB/CHC Chair Review, Staff Review): 90
● Process ADU applications: 55
Community Improvement
Respond to code complaints by investigating, opening cases when appropriate, and driving cases toward a successful resolution.
● Prioritize all incoming cases as Level 1 (imminent health and safety hazards such as dangerous and unstable structures), Level 2 (significant code violations including substandard housing conditions), or Level 3 (other code violations such as overgrown vegetation and blight):
o Investigate all Level 1 cases by the end of the next business day o Investigate all Level 2 cases within five business days o Investigate all Level 3 cases within ten business days ● Work with the Housing Division to respond to tenant habitability complaints ● Provide quarterly reports to City Council on community improvement activities Film & Art
Process film applications efficiently while eliminating impacts to residents and neighborhoods. Work closely with the Public Art Commission to promote public art projects and programs.
● Minimum film permits: 175
4 - 201

CITY OF SOUTH PASADENA COMMUNITY DEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 165
● Provide quarterly reports to City Council on film activity Housing
The Housing Division will be responsible for tracking the implementation of the 6th Cycle Housing Element housing programs, track affordable units, and conduct community outreach efforts related to housing programs.
● Develop and propose new tenant protection programs
● Develop affordable housing opportunities including Caltrans vacant properties and Housing Authority owned site at 1503-1507 El Centro Street 4 - 202

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 166
Library
Fiscal Year 2022-23 Budget Snapshot
Overview
The Library Department is a community anchor and a resource and learning hub. It is a welcoming place for people of all ages, walks of life and socioeconomic backgrounds. People visit the Library to study, work, relax, and recharge. It is a place where people learn about their community, connect with their neighbors, and expand their horizons. The Library provides resources in a variety of formats to meet the information and learning needs of a diverse population. It supports reading readiness, literacy, lifelong learning, recreation, and professional development with its collections, programs, and services. The Library is open 7 days a week, for a total of 58 hours. In the first three-quarters of Fiscal Year 2022-23 the Library issued more than 2,000 new library cards, and an average of 14,285 patrons came through the doors every month. Borrowing is close to pre-pandemic levels, averaging 28,600 checkouts a month.

Librarians at our reference desks helped around 80 patrons each day and presented programs attended by more than 7,700 people.

Fiscal Year 2022-2023 was a banner year at the Library. We saw library operations return to normal as the impacts of COVID-19 receded, and the Library Special Tax, which provides approximately 20% of the Library’s budget, was renewed by 86.65% of the voters, and will continue until terminated by a majority vote of the electorate. A robust strategic planning process engaged the community and staff and resulted in a plan that will guide library programs and services for the next five years, as well as inform decisions about the allocation of human and fiscal resources. The plan outlines many exciting goals related to operations, the facility, technology, and services.

The Library’s goals for Fiscal Year 2023-2024 are tied to the strategic plan and include implementing a Radio Frequency Identification (RFID) system that will improve customer selfservice options and collection management, implementing a module for the Integrated Library System (ILS) that will streamline the acquisition of library materials, and securing funding from the California State Library for critical infrastructure and life-safety improvements to the facility.

Notable Changes – Wages and Benefits
The Library is not requesting any new positions or changes to positions for Fiscal Year 2023-24.

Notable Changes – Operations and Maintenance
The budget includes funding to enable librarians to attend The American Library Association’s annual conference, which will be held in San Diego.

Capital Outlay
Funds have been designated to paint, re-carpet and replace the furniture in the teen area, as well as to replace the curbside book drops on Oxley Street. 4 - 203

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 167
Budget Summary
Authorized Positions
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 Operations & Maintenance 310,714 248,738 284,301 336,900 328,165 341,395 Capital Outlay 1,112 24,442 10,525 55,900 55,900 59,000 Total Expenses by Category 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 [101-8011] Library 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 Total Expenses by Program 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 4 - 204
Administration
Budget/Financial Management, HR,
Facility and Operations Management,
Special Projects, Board of Trustees
Administrative
Secretary
Public Library
Fiscal Year 2023-24
Libruy Director
Public Sen,ices
Adult, Teen & Children's Programs,
Outreach, Digital Library, Collection
D"' elopment & Management,
Reference and Readers' AdYisory
Senices
Public Sen'ices
Manager
Clerk II (2 PT)
Librarian
Adult/Local History
Librarian
Adult/Digital Services
Librarian
Children's
Substitute
Librarians
(10 PT)
Librarian
Children's (2 PI)
Full Time Employees: 10
Put Time Employees: 21
Substitute Librarians PT: 10
Support Services
Integrated Library System, Circulation
Operations, Acquisitions, Technology
Infrastructure, Technology V eudor
Relations
Support Services
Manager
Librarian
Support Sen kes
Library
Technical
Assistant
Library Aides
(10 PT)
\Veekend InCharge Libi-a1ian
(2PT)
Clerk II
Clerk II (2 PT)
Clerk I (3 PT)

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 168
Library / 101-8010-8011
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 599,212 707,712 727,965 818,664 792,451 904,837 7010 000 Salaries - Temp / Part 240,771 250,634 252,424 342,000 318,426 360,000 7020 000 Overtime 147 155 519 1,000 199 -
7040 000 Holiday 12,789 23,432 13,727 2,000 1,855 13,598 7070 000 Leave Buyback 17,016 - - 18,000 5,965 18,553
7100 000 Retirement 226,060 190,818 446,798 191,378 202,505 100,577 7100 010 CalPERS UAL - - 153,309
7108 000 Deferred Compensation 1,422 31,618 (28,545) 1,387 4,630 8,947 7110 000 Workers Compensation 10,480 11,479 12,623 15,145 13,652 19,762 7120 000 Disability Insurance - - - - - -
7122 000 Unemployment Insurance 1,055 1,029 - - - -
7130 000 Group Health Insurance 74,545 84,889 83,898 104,280 102,713 154,200 7140 000 Vision Insurance 1,460 1,610 1,800 2,400 1,657 2,174 7150 000 Dental Insurance 5,454 6,022 7,034 9,000 6,804 7,840 7160 000 Life Insurance 788 899 866 990 857 990
7170 000 FICA - Medicare 22,660 24,892 25,197 33,246 31,147 66,051 <WAGES & BENEFITS> 1,213,859 1,335,189 1,544,306 1,539,490 1,482,862 1,810,839 8000 000 Office Supplies 5,359 6,359 7,297 6,500 6,500 7,500 8010 000 Postage 1,820 1,738 1,118 1,500 1,500 2,200
8020 000 Special Department Expense 20,681 15,160 30,645 20,000 20,000 22,500 8030 000 Library Periodicals 10,604 6,715 6,959 7,000 6,750 7,100 8031 000 Electronic Resources 29,292 20,619 20,433 20,000 20,000 20,000 8040 000 Advertising 1,076 1,287 204 1,000 800 -
8050 000 Printing/Duplicating 1,963 1,480 3,989 3,500 3,500 4,500 8060 000 Dues & Memberships 4,104 4,060 4,106 4,200 3,245 5,400 8070 000 Mileage/Auto Allowance 117 - - 100 - 100
8080 000 Books & Periodicals 95,474 70,843 86,375 105,000 105,000 110,000 8083 000 E-Books 35,393 33,288 32,648 35,000 35,000 36,000 8085 000 City-wide Reading Program - - - 1,000 1,000 -
8090 000 Conference & Meeting Expense 200 - 100 2,000 1,000 6,845 8110 000 Equipment Maintenance 2,789 405 1,389 3,000 3,000 3,000 8120 000 Building Maintenance 9,469 24,552 4,294 5,000 5,000 6,250 8140 000 Utilities - - - - - -
8151 000 CENIC WiFi Expenses 6,218 5,646 12,241 11,500 10,870 11,500 8155 000 Rental/Lease - - - - - 450
8170 000 Professional Services 4,375 2,625 6,611 34,600 30,000 10,000 8180 000 Contract Services 81,432 51,941 64,700 73,000 73,000 84,050 8200 000 Training Expense - 1,820 199 1,500 500 2,500
8257 000 Boards & Commissions 348 200 992 1,500 1,500 1,500 <OPERATIONS & MAINTENANCE> 310,714 248,738 284,301 336,900 328,165 341,395 8500 000 Building & Improvements - 15,962 5,882 38,900 38,900 10,000 8520 000 Machinery & Equipment 695 4,151 2,837 15,000 15,000 49,000 8521 000 Mach. & Equip. - Library Ops. Study - 3,150 - - - - 8530 000 Computer Equipment 417 1,179 1,806 2,000 2,000 - <CAPITAL OUTLAY> 1,112 24,442 10,525 55,900 55,900 59,000 [101-8011] Library Total 1,525,685 1,608,369 1,839,131 1,932,290 1,866,927 2,211,234 4 - 205

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 169
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Provides compensation for a full-time staff of ten positions. These include 1 Library Director; 1 Public Services Manager, 1 Support Services Manager, 2 Adult Services Librarians, 1 Support Services Librarian, 1 Children’s Librarian, 1 Administrative Secretary, 1 Library Technical Assistant, and 1 Library Clerk II.

7010 Wages - Seasonal and Part-Time Employees
Covers the compensation of part-time library staff members who are paid hourly rates, including passport services clerk and Community Room rental staffing, which are offset by fee income.
7020 Overtime
Provides compensation for any overtime use throughout the year, at one and onehalf times the regular salary or wage. Overtime is very sparingly used to compensate non-exempt professional staff when program preparations, meetings, etc. require them to work beyond a regular 8-hour work day.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of paper, stationery, rolls for receipt printers, folders, notepads, cash register and mailing supplies, toner, business cards, name badges, and general office supplies. (Total $7,500) 8010 Postage
Covers postage fees for correspondence, grant applications, invitations, overdue material notifications, and inter-library loan items lent or returned to their owning institutions. (Total $2,200)
8020 Special Department Expense
Funds the purchase of barcodes, security strips, CD and DVD cases and sleeves, supplies for children’s programs, book trucks, archival supplies, book jackets, mending tape, display racks, and other miscellaneous provisions. Also provides funds for collection development resources for staff, performers’ fees, special event insurance for Library programs, and software that supports the provision of services and resources to the public. (Total $22,500)

8030 Periodicals
Provides funds for hard copy magazine and English and foreign language newspaper subscriptions, including the South Pasadena Review, South Pasadenan, Pasadena Star-News, Los Angeles Times, and many others. (Total $7,100)
8031 Digital Resources
Provides funds for the purchase or licensing of digital resources, which are 4 - 206

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 170
remotely available 24/7. Resources include encyclopedias, streaming films, resources for readers, and interactive and foreign language e-books for kids. (Total $20,000)
8050 Printing and Duplication
Provides funds for the printing and duplication of brochures, promotional bookmarks, magnets, posters, library card applications, and a variety of other printed materials for the public. (Total $4,500)
8060 Dues and Memberships
Supports membership to the California Library Association, the Califa libraries consortium, Southern California Library Cooperative, American Library Association, and other professional organizations. Memberships provide discounted pricing on selected resources, continuing education, professional development, and networking opportunities. (Total $5,400) 8070 Mileage Reimbursement
Addresses mileage reimbursement when a staff member’s private vehicle is used to conduct City business. Used mostly to compensate staff for attending required meetings and to support the training and continuing education of staff members at off-site workshops, meetings, and training sessions. (Total $100) 8080 Books/DVDs/CDs
Provides funds for the purchase and outsourced physical processing of books, music and audiobook CDs, and DVDs and Blu-rays. Annual circulation of materials exceeds 250,000. (Total $110,000)
8083 E-Books
Provides funds for the purchase of circulating digital books and digital audiobooks for children, teens, and adults. Annual circulation of digital books and audiobooks exceeds 28,000. (Total $36,000)
8090 Conference and Meeting Expense
Provides funds for conference and meeting travel expenses and registration fees for staff. The American Library Association annual conference will be held in San Diego in Fiscal Year 2023-2024. ($6,845)
8110 Equipment Maintenance
Includes funds for maintenance of automated external defibrillator units, maintenance of miscellaneous library equipment, and repairs to library security gates. (Total $3,000)
8120 Building Maintenance
Provides funds for elevator permit, miscellaneous emergency janitorial, plumbing, electrical, and other service and repairs, supplies related to building maintenance, funds for exterior steam cleaning and interior furniture cleaning, and for automated ADA door repairs. (Total $6,250)
8151 CENIC Wi-Fi Expenses
Provides funding for the out-of-pocket cost of high capacity, high speed 4 - 207

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 171
broadband connectivity for public and staff Wi-Fi. The Library receives California Teleconnect Fund (CTF) and Federal Communications Commission Schools and Libraries Program E-Rate reimbursements for a portion of this amount. Also includes $700 for SonicWall security for Wi-Fi router. (Total $11,500) 8155 Rental/Lease
Funds for postage meter lease. (Total $450)
8170 Professional Services
Includes $8,000 administering the Library Special Tax, including preparing and submitting the tax roll, and $2,000 for graphic design services. (Total $10,000) 8180 Contract Services
Provides $450 for security alarm maintenance, $1,100 for fire alarm system maintenance, $1,725 for emergency lighting system maintenance, and $3,500 for theft detection system and self-check kiosk maintenance. Includes $24,250 for cataloging records subscription, $2,400 for library asset recovery service, $2,325 for a book/CD/DVD ordering platform, $2,000 for a public computer reservation and printing system, and $46,800 for Integrated Library System product licensing, off-site hosting, and services. (Total $84,050) 8200 Training Expense
Provides funds for training materials, seminars, webinars, and job-related training sessions for library staff. (Total $2,500)
8257 Boards/Commissions
Funds for Library Board of Trustees’ attendance at the annual California public library advocates workshop and the California Library Association annual conference, as well as design, printing, honoraria, and other expenses of the Trustees’ Annual Volunteer Recognition event. (Total $1,500)

CAPITAL OUTLAY
8500 Building Improvements
Funds for installation of new Library patio tables and for Teen Room improvements. ($10,000)
8520 Machinery & Equipment
New ADA accessible exterior book drops and funds for Teen Room furniture. ($49,000)
4 - 208

CITY OF SOUTH PASADENA LIBRARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 172
Key Performance Indicators
The Library’s main focus in the new fiscal year is to begin to meet the goals laid out in the Library’s new Strategic Plan for the years 2023-2027.

Having filled the new full-time position in the Support Services Division late in fiscal year 2022- 2023, we will be continuing to refine roles and responsibilities in the Division, and to document and revise the division’s policies, procedures and workflows.

Special projects for 2023-2024 include converting the Library to a Radio Frequency Identification (RFID) collection management and security system, and pursuing grant funding from the California State Library for critical infrastructure improvements.

Outreach
● Add 700 people to the Library’s e-newsletter recipient list ● Conduct 10 SPUSD and private school class visits at the start of the school year ● Give 4 off-site presentations about Library programs and services to community groups Operations
● Review and revise 4 administrative policies
● Add 7,000 new items to the collection
● Rent the Community Room 20 times
Programs & Services
● Exceed 14,000 visitors per month on average
● Lend 25,000 items per month on average
● Present at least 8 programs for adults, such as book discussions, author talks, hands-on crafting, concerts, and films
● Exceed program attendance of 8,000 individuals annually 4 - 209

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 173
Community Services
Fiscal Year 2022-23 Budget Snapshot
Overview
The Community Services Department is pleased to submit the Fiscal Year 2023-24 budget proposal. The Community Services Department provides services within four divisions: Senior Division, Recreation Youth Division, Community Transit, and Community Services Division.

The following is a synopsis of the fiscal year for the Community Services Department.

The Senior Citizens Center, a multi-purpose facility, provides older adults with educational, social, physical, nutritional, and emotional services and city special events such as the Memorial Day Celebration. On-site meals, classes, and programs have resumed in person. Homedelivered meals continue to serve seniors residing within city limits.

The Recreation and Youth Division operates out of the Orange Grove Recreation Center and coordinates recreational classes for children and adults, after-school and summer child care, Facility and Park reservation, and city events such as Concerts in the Park, Eggstravaganza, Spooktacular, and Breakfast with Santa.

The Community Transit operates the Dial a Ride Program, which offers essential services for seniors, including rides to medical appointments, grocery stores, financial institutions, and social gatherings provided by the City. The Division has experienced an increase in ridership since the pandemic. A full-time Management Analyst and Management Assistant were hired to fill vacant positions. A new All-Electric 14 Passenger Van was purchased and is in operation. The Division will undergo an analysis of the Dial-A-Ride program.

The Community Services Division provides general department oversight plus budget and grant administration, park improvements, community liaison activities, and contract management of the Arroyo Seco Golf Course (Golf Course), Arroyo Seco Racquet Club, San Pascual Stables, South Pasadena Batting Cages, Ironworks Museum, and Tower Venture Cellular. All agreements have been fully executed with new contract terms except for the Golf Course which the agreement is on a month-to-month. The Golf Course completed a Market Support and Financial Analysis which is under review by City Council. An assessment of the Department was conducted by a consultant and recommendations will be implemented in FY 2023-2024. The Department implemented a new registration software called CivicPlus which will enhance the registration and reservation processes.

The staff supports the Community Services Commission, Festival of Balloons, South Pasadena Tournament of Roses Committee, and Recreation Leased Facilities Ad Hoc Committee.

Notable Changes – Wages and Benefits
The Community Services Department is requesting two position changes for Fiscal Year 2023- 2024 as follows:

1. Upgrade a part-time Community Services Coordinator to one full-time Community Services Coordinator

2. Combine two part-time Management Aides to one full-time Management Aide

3. Complete a Compensation Compaction Study on the two Community Services Supervisor positions
4 - 210

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 174
Notable Changes – Operations and Maintenance
Senior Center:
● Upgrade the lobby, library, and staffing furniture
● Quarterly outreach mailers for senior programs
Administration:
● Installment of a new park sign at the Nature Park
● Install new alarm system at Ironworks Museum
● Annual maintenance fee for CivicPlus Software
Recreation:
● Replacement of all park signage such as park rules sign and gazebo area signage ● Painting of Camp Med room
● Purchase new kid size furniture for Camp Med
Dial-A-Ride
● Hire consultant to complete an Assessment of the Division Capital Outlay
Construction of Berkshire and Grevelia Pocket Parks - see CIP (Park Impact Fees). 4 - 211

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 175
Budget Summary
Actual Actual Actual Budgeted Estimated Proposed
EXPENDITURE SUMMARY 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Wages & Benefits 1,298,385 1,000,618 1,371,016 1,659,435 1,586,141 2,105,054 Operations & Maintenance 1,449,933 1,401,947 1,818,635 2,177,730 2,112,460 2,170,899 Capital Outlay (13,807) 66,516 - 176,600 169,999 -
Total Expenses by Category 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,275,953 [101-8021] Senior Services 330,809 202,374 237,957 431,985 390,480 540,765 [101-8031] Community Services 172,667 217,223 276,302 356,440 421,305 466,119 [101-8032] Recreation and Youth Services 656,232 323,135 835,939 783,405 818,737 1,090,949 [105-8031] Facilities & Equipment Replacement - - - - - - [205-2210] Prop "A" Administration 7,529 13,204 12,902 15,631 17,070 27,139 [205-8024] Transit Planning 119,202 143,026 86,928 345,835 323,541 198,220 [205-8025] Dial-A-Ride 216,748 159,057 177,792 432,588 330,643 670,209 [207-2260] Prop "C" Administration 5,140 6,602 4,491 6,698 6,871 - [207-8025] Dial-A-Ride 209,979 236,178 207,582 301,087 233,378 2,866 [226-2029] Mission Meridian Public Garage 8,987 9,650 9,052 15,000 9,100 15,000 [260-8023] CDBG Senior Nutrition Prog 31,026 62,980 65,950 26,281 - 19,599 [275-6410] Park Maintenance - 18,050 15,035 - - -
[295-8032] Recreation and Youth Services 0 (39,500) 50,508 - 30,218 - [295-8041] General Administration 336,413 447,861 504,874 462,381 478,971 467,656 [295-8042] Golf Course Maintenance 376,387 378,623 423,131 483,470 471,692 502,590 [295-8043] Range 60,252 143,203 162,405 207,994 194,444 182,475 [295-8044] Golf Shop 79,003 128,569 103,494 126,570 125,700 79,050 [295-8045] Food Service 124,137 18,846 15,308 18,400 16,450 13,316 Total Expenses by Program 2,734,511 2,469,081 3,189,651 4,013,765 3,868,600 4,275,953 4 - 212

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 176
Authorized Positions
4 - 213
Recreation
Youth and Adult Recreation
Classes, Camp Med, Special
Events, Facility Reservations
and Maintenance
CS Supervisor
Program
Specialist
Recreation
Leaders
(18) PT
Permanent
Recreation
Leaders
(10) PT
Seasonal
Mgmt.

Aide (1 Fn
Recreation
Leaders
(4)PT
Permanent
Recreation
Leaders
(4) PT
Pennanent
Community
Services Director
Deputy Community
Services Director
Seniors
Lunch Program, Senior
program, classes
and events
SC Supervisor
Mgmt
Aide PT
cs
coordinator
FT
Site
Manager
PT
Transit
D1al-a-R1de
Management
Analyst
Management
Assistant
Transit Driver FT (2)
&PT(3)
Full Time Employees:

Part-Time Employees:
(18 PT are 28 hours)
11 Mgmt
Intern
PT
up to 45

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 177
Senior Services / 101-8030-8021
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 84,518 61,759 33,741 82,164 75,981 144,975 7010 000 Salaries - Temp / Part 92,552 86,307 107,644 160,000 135,482 170,278 7020 000 Overtime - - - - - 2,000
7070 000 Leave Buyback - - - 2,100 - 2,193
7100 000 Retirement 27,224 21,180 50,302 6,610 17,503 11,598 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 826 732 178 822 745 1,450 7110 000 Workers Compensation 2,031 1,575 1,640 3,399 2,476 2,910 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 13,380 7,805 4,290 8,580 8,580 30,900 7140 000 Vision Insurance 240 140 82 240 165 405
7150 000 Dental Insurance 900 525 305 900 610 1,510
7160 000 Life Insurance 99 58 50 99 99 198
7170 000 FICA - Medicare 4,740 4,352 3,430 1,191 5,759 11,511 <WAGES & BENEFITS> 226,509 184,433 201,662 266,105 247,400 379,928 8000 000 Office Supplies 2,910 1,306 2,685 3,000 3,000 3,000 8010 000 Postage 467 1,343 1,914 3,000 3,000 2,500
8020 000 Special Department Expense 9,419 2,480 14,698 32,657 30,100 30,700 8040 000 Advertising 294 - - 2,800 2,000 3,780
8050 000 Printing/Duplicating 1,934 209 160 4,500 2,500 4,500 8060 000 Dues & Memberships 180 - 90 760 760 1,030
8090 000 Conference & Meeting Expense - - 625 4,000 2,000 2,000 8110 000 Equipment Maintenance 215 220 - 3,500 2,500 3,500 8120 000 Building Maintenance 1,642 152 451 3,300 3,000 2,300 8140 000 Utilities - - - - - -
8150 000 Telephone - - - - - -
8170 000 Professional Services - - - - - -
8180 000 Contract Services 64,707 9,078 1,837 66,003 60,000 71,267 8200 000 Training Expense - - 25 500 420 800
8264 000 Special Events 1,642 93 2,390 17,000 16,500 17,000 8267 000 Classes 12,894 - 11,143 22,400 17,000 16,000
8300 000 Lease Payment 219 1,043 276 2,460 300 2,460
<OPERATIONS & MAINTENANCE> 96,523 15,925 36,295 165,880 143,080 160,837 8520 000 Machinery & Equipment 5,372 2,016 - - - -
8530 000 Computer Equipment 2,405 - - - - -
<CAPITAL OUTLAY> 7,777 2,016 - - - -
[101-8021] Senior Services Total 330,809 202,374 237,957 431,985 390,480 540,765 4 - 214

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 178
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Funds compensation for Community Services Supervisor.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Senior Services Division Part-Time Staff: Management Aide (1 x18 hours), Site Manager (1 x 28 hours), and Recreation Leaders (2 x 28 hours and 3 x 18 hours)
7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office Supplies ($3,000) Total ($3,000)
8010 Postage
Monthly senior newsletter ($1,800), Senior Center Membership renewal notices ($500), and special event advertising ($200). Total ($2,500) 8020 Special Department Expenses
Volunteer recognition program ($1,800), yearly lectures ($2,400), yearly film discussion ($1,800), health and resource fair ($3,500), senior center event supplies ($2,500), Home Delivery meal program supplies ($2,500), reception furniture ($4,500), coffee service ($2,700), cleaning supplies ($2,000), volunteer mileage ($1,000), furniture for staff office ($4,000), and staff uniforms ($2,000).

Total ($30,700)
8040 Advertising
Promote senior services and events such as four newspaper advertisements ($1,000), two street banners ($2,130), and a Public Hearing notice for lunch program ($650). Total ($3,780)
8050 Printing & Duplication
Print monthly senior newsletter ($3,000), business envelopes ($900), and printing event flyers ($600). Total ($4,500)
8060 Dues, Memberships & Subscriptions
California Parks and Recreation Society (CPRS) annual membership for Community Services Coordinator and Community Services Supervisor ($315), Municipal Management Association of Southern California (MMASC) annual membership ($200) for Community Services Supervisor and Coordinator, National Recreation and Park Association for Supervisor ($115), Netflix's subscription 4 - 215

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 179
($240) for Senior Cinema Program and Canva ($160). Total ($1,030) 8090 Conference & Meeting Expenses
Community Services Supervisor to attend CPRS annual conference in March 2024 (Palm Springs). Total ($2,000)
8110 Equipment Maintenance
Annual kitchen equipment maintenance ($3,000) and kitchen fire suppression system ($500). Total ($3,500)
8120 Building Maintenance
Pressure washing of Senior Center entry ($500), cleaning of stainless steel surfaces in the kitchen three times a year ($1,000), cleaning of drapes ($600), and fire extinguishers ($200). Total ($2,300)
8180 Contract Services
Fire and security system ($1,250), first aid and AED services ($4,200), and senior meals not covered by Community Block Grant (CDBG) (Contract catering of senior nutrition program is $85,134. CDBG provides partial funding. The revenue estimate from serving approximately 18,500 meals is approximately ($65,817). Total ($71,267)
8200 Training Expenses
Staff training. Total ($800)
8264 Special Events & Excursions
Senior excursions ($4,000), funds for 12 special events ($6,000), entertainment for 12 special events ($6,000), and Memorial Day Program ($1,000). Total ($17,000)
8267 Classes
Payments to independent contract instructors for quarterly senior leisure classes at the senior center Instructors are generally reimbursed 80% of their total class revenue. The City retains 20%. Based on prior years, it is estimated that senior leisure classes will generate $20,000 next year. 80% of which is paid to independent contract instructors. Total ($16,000)
8300 Lease Payment
Postage meter lease. Total ($2,460)
4 - 216

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 180
Community Services / 101-8030-8031
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 130,683 125,581 154,652 147,928 176,560 244,468 7010 000 Salaries - Temp / Part 756 - 841 10,500 - 10,500 7020 000 Overtime (579) - - - -
7040 000 Holiday - 6,446 5,114 - - 3,034
7070 000 Leave Buyback - - - 2,000 - 3,989
7100 000 Retirement 39,326 30,577 76,257 52,913 53,471 28,439 7100 010 CalPERS UAL - - 50,114
7108 000 Deferred Compensation 1,404 5,868 (4,150) 1,140 1,747 2,445 7110 000 Workers Compensation 1,630 1,349 1,830 2,705 2,159 2,764 7122 000 Unemployment Insurance 96 15,449 - - -
7130 000 Group Health Insurance 8,401 10,857 9,860 8,580 13,747 19,785 7140 000 Vision Insurance 161 117 174 240 200 329
7150 000 Dental Insurance 597 433 718 900 863 1,292
7160 000 Life Insurance 95 70 103 99 122 198
7170 000 FICA - Medicare 2,343 1,915 2,367 2,120 2,670 3,545 <WAGES & BENEFITS> 184,913 198,662 247,767 229,125 251,538 370,903 8000 000 Office Supplies 999 779 1,034 1,000 1,000 1,000 8010 000 Postage - - 646 650 600 650
8020 000 Special Department Expense 3,893 6,218 12,887 16,015 14,800 8,261 8040 000 Advertising - - - 150 - 1,000
8050 000 Printing/Duplicating 98 - - 12,200 11,082 6,000 8060 000 Dues & Memberships 555 555 650 700 705 705
8090 000 Conference & Meeting Expense - - 793 2,000 1,500 2,000 8110 000 Equipment Maintenance 435 200 4,307 7,300 7,300 4,100 8120 000 Building Maintenance 1,625 4,700 1,575 26,000 24,000 12,500 8140 000 Utilities - 221 40 - - -
8170 000 Professional Services (4,191) - - - - -
8180 000 Contract Services 5,747 5,557 5,889 10,750 58,230 8,450 8200 000 Training Expense 50 - - 250 250 250
8264 000 Special Events - - 576 50,000 50,000 50,000
8300 000 Lease Payment 126 330 138 300 300 300
<OPERATIONS & MAINTENANCE> 9,338 18,561 28,536 127,315 169,767 95,216 8510 000 San Pascual Stables LLC CIF (21,584) - - - -
<CAPITAL OUTLAY> (21,584) - - - - -
[101-8031] Community Services Total 172,667 217,223 276,302 356,440 421,305 466,119 4 - 217

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 181
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for Community Services Director (75%) and Deputy Director (25%) 7010 Wages – Seasonal/Part-Time Employees
Funds Recreation Leaders for Building Reservations.
7070 Leave Buyback
Funds employees who opt to sell back hours of their leave balances.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer supplies, meeting supplies, and miscellaneous supplies.

Total ($1,000)
8010 Postage
Mailing of general information on recreation and facility rental programs, community outreach for special projects, and special events. Total ($650) 8020 Special Department Expense
Department promotional materials ($500), Community Garden Caltrans lease payment ($100), department staff shirts ($400), key duplication ($200), Memorial Garden boulder engraving ($300), Tables, Chairs and Caddy for the lower level of War Memorial ($2,000), Department Special Event supplies ($1,000) Special Community Meeting Supplies ($500) LED Projector ($500), and licensing fees for concerts for SESAC ($875), BMI ($350), ASCAP ($355) All Track ($331), Global Music Rights ($850). Total ($8,261)
8040 Advertising
Newspaper advertisement ($600), Social Media Boosts ($400). Total ($1,000) 8050 Printing and Duplication
Facility and Park Brochure (6,000). Total ($6,000)
8060 Dues, Memberships & Subscriptions
Provides funds for the California Parks and Recreation Society annual membership for Agency Membership CPRS, Deputy Director CPRS membership. Total ($705)
8090 Conference & Meeting Expenses
Provide funds for the Community Services Director and Deputy Director to attend the CPRS annual conference. Total ($2,000)
8110 Equipment Maintenance
War Memorial Building semi-annual range hood cleaning ($1,000), annual maintenance of fire suppression equipment at War ($850) Annual Maintenance 4 - 218

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 182
of Appliances @ War and Senior Center ($2,250). Total ($4,100) 8120 Building Maintenance
Provides for War Memorial Building wood floor resurfacing and waxing ($5,500), repairs and cleaning services at the War Memorial Building, Youth House, and Eddie Park House ($3,500), Cleaning of Drapes - WMB ($2,000), Carpet cleaning lower level at War ($1,500). Total ($12,500)
8180 Contract Services
Provides funds for the security & fire alarm for Youth House ($1,300), fire alarm at War Memorial Building ($2,200), security Alarm at War Memorial Building ($1,200), Fire and security at Eddie Park ($2,000), Security and Fire Alarm for Ironworks Museum ($1,700), servicing of facility kitchen appliances ($1,250).

Total ($8,450)
8200 Training Expense
Job-related training seminars and materials. Total ($250) 8264 Special Events
Festival of Balloons/Fourth of July fireworks show, parade, and party in the park.

Total ($50,000)
8300 Lease Payment
Provides partial funds for annual postage meter. Total ($300) 4 - 219

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 183
Recreation and Youth Services / 101-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 112,688 89,537 129,512 145,584 114,442 200,239 7010 000 Salaries - Temp / Part 267,842 83,074 277,459 300,000 375,667 446,962 7020 000 Overtime 7,650 - 3,740 2,500 1,956 2,500
7040 000 Holiday 874 3,189 2,353 - 2,526 2,347
7070 000 Leave Buyback 1,504 - - 1,500 - 2,193
7100 000 Retirement 45,471 35,089 96,881 11,712 20,470 16,019 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 475 3,535 (2,901) 822 997 2,002 7110 000 Workers Compensation 4,580 2,006 4,703 3,223 5,014 10,774 7122 000 Unemployment Insurance - - - - -
7130 000 Group Health Insurance 10,850 6,922 10,639 11,100 11,100 33,420 7140 000 Vision Insurance 303 265 343 480 329 569
7150 000 Dental Insurance 915 864 1,271 1,800 1,510 2,410 7160 000 Life Insurance 143 140 197 198 198 297
7170 000 FICA - Medicare 20,055 5,273 19,746 2,111 22,889 37,096 <WAGES & BENEFITS> 473,350 229,894 543,942 481,030 557,099 756,830 8000 000 Office Supplies 2,147 372 2,291 2,500 2,350 2,500 8010 000 Postage - 500 250 1,250 900 1,250
8020 000 Special Department Expense 1,699 536 1,981 5,000 5,500 5,200 8040 000 Advertising 248 138 - 2,800 - 2,800
8050 000 Printing/Duplicating - - 6 1,200 - 2,400
8060 000 Dues & Memberships 250 - 555 600 523 1,195
8090 000 Conference & Meeting Expense 900 - 1,938 2,000 2,000 2,500 8110 000 Equipment Maintenance - - - 850 250 850
8120 000 Building Maintenance - - 18,595 20,550 - 20,450 8180 000 Contract Services 29,899 6,685 8,038 27,225 23,525 23,004 8200 000 Training Expense 30 - - 500 - 800
8264 000 Special Events 29,957 1,455 29,577 51,350 42,850 56,800 8267 000 Classes 94,950 80,987 198,170 130,000 130,000 149,000 8268 000 Camp Services 21,791 2,261 27,118 49,140 47,050 57,960 8269 000 Teen Center 885 120 3,271 7,150 6,480 7,150
8300 000 Lease Payment 126 187 207 260 210 260
<OPERATIONS & MAINTENANCE> 182,882 93,241 291,997 302,375 261,638 334,119 [101-8032] Recreation and Youth Services Total 656,232 323,135 835,939 783,405 818,737 1,090,949 4 - 220

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 184
Budget Detail

PERSONNEL SERVICES
7000 Regular Salaries
Compensation for the Youth Services Supervisor, Program Specialist and Management Aide.
7010 Wages – Seasonal/Part-Time Employees
Provides funds for Recreation Division Recreation Leaders. 7020 Overtime
Funds compensation for hours worked beyond normal workweek.

7070 Leave Buyback
Funds staff that opt to sell back hours of their leave balance.

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office paper, computer, and miscellaneous office supplies ($2,500). Total ($2,500)
8010 Postage
Event promotion and advertising ($250), and quarterly promotional class mailers ($1000). Total ($1,250)
8020 Special Department Expense
Cleaning supplies ($400), replacement of basketball court nets ($100), staff uniform ($2,000), and replenishment of first aid kits for special events ($200) special events equipment ($2,500). Total ($5,200)
8040 Advertising
Newspaper advertisements ($2,800). Total ($2,800)
8050 Printing and Duplication
Quarterly Class & Program Guide promotional flier. Total ($2,400) 8060 Dues, Memberships & Subscriptions
CPRS annual membership ($300) MMASC annual membership ($200) NRPA annual Membership ($295) and Annual Membership ($200) for Community Services Supervisor and Program Specialist and Subscriptions for Disney Plus ($200). Total ($1,195)

8090 Conference and Meeting Expense
CPRS annual conference registration and travel in Southern California for Community Services Supervisor and Program Specialist. Total ($2,500) 4 - 221

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 185
8110 Equipment Maintenance
Office equipment maintenance. Total ($850)
8120 Building Maintenance
Provides for supplemental cleaning and minor building repairs at the Orange Grove Recreation Center ($2,200), key duplication ($100), Park Signage ($7,650) Painting of Camp Med ($10,500). Total ($20,450) 8180 Contract Services
Portable toilet service at the SkatePark ($8,104), fire alarm and security system service for Recreation Center ($1,900), and Skate Park repairs ($13,000). Total ($23,004)
8200 Training Expense
Provides funds for staff training. Total ($800)
8264 Special Events
Spring Eggstravaganza ($6,000), three Movies in the Park ($10,800), two Shakespeare in the Park ($5,000), Halloween ($5,000), Breakfast with Santa ($5,000), five Summer Concerts in the Park Series ($25,000). Total ($56,800) 8267 Classes
Payments to independent contract instructors for the quarterly tot, youth, and adult leisure classes within the Recreation Division. Instructors are generally reimbursed 65% of their total class revenue. The City retains 35%. Based upon prior years, it is estimated that leisure classes will generate $230,000 next year. 65% of which is paid to independent contract instructors. Total ($149,000) 8268 Camp Med
Camp Med school year and summer program supplies and trips; field trips ($12,900). Camp med supplies and activities ($6,000), Snacks ($6,000), Summer pool usage ($2,550), Program supplies ($3,500), Purchase Outdoor Recreation Games ($1,885), Camp Med t-shirts ($4,000), First aid supplies ($2,000), California Parks and Recreation training for part-time staff ($2,000), Purchase new furniture kids-size ($3,000), Provides funds for required First Aid/CPR training for staff ($1,800), Internet ($1,800), Monthly special events ($1,000), Parent Night ($1,500), Annual licensing for MPLC & BMI ($910), Purchase new game cubbies ($600), Carpet cleaning ($1,800), printing for Camp Med program ($600) Staff sweatshirts for After-School ($1,500), Volunteen Shirts ($500), Annual When2Work staff scheduling system($400) streaming serves subscription ($515), and provides funds to promote Camp Med after school care and summer programs ($1,200). Total ($57,960)
8269 Teen Center
The operation of the teen center during the school year. Program supplies and activities ($1,000), snacks ($1,000), purchase advertisements ($250), first aid supplies ($100), board games ($250), guest speakers ($1,000), special events such as Halloween, holiday and end of the year programs ($250), and staff training ($150). Provide Youth and Government supplies, speakers, and trips ($3,150). Total ($7,150)
4 - 222

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 186
8300 Lease Payment
Postage machine lease. Total ($260)
4 - 223

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 187
Prop “A” – Local Transit Administration / 205-2010-2210 Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Funds the partial compensation for the Community Services Director. Refer to the Appendix for a detailed allocation list
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,990 6,516 6,142 10,637 12,225 17,905 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 2,441 2,265 6,152 3,849 3,834 2,374 7100 010 CalPERS UAL - - 5,282
7108 000 Deferred Compensation 12 303 61 106 122 179
7110 000 Workers Compensation 13 61 67 197 119 194
7130 000 Group Health Insurance 50 455 355 601 554 858
7140 000 Vision Insurance 1 5 7 17 11 16
7150 000 Dental Insurance 4 20 27 63 39 61
7160 000 Life Insurance 1 3 4 7 6 10
7170 000 FICA - Medicare 17 80 87 154 159 260
<WAGES & BENEFITS> 7,529 9,708 12,902 15,631 17,070 27,139 8060 000 Dues & Memberships - 3,495 - - - -
<OPERATIONS & MAINTENANCE> - 3,495 - - - -
[205-2210] Prop "A" Administration Total 7,529 13,204 12,902 15,631 17,070 27,139 4 - 224

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 188
Prop “A” – Transit Planning / 205-8030-8024
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 6,434 11,817 14,577 22,793 20,318 26,858 7100 000 Retirement 5,232 4,723 13,326 8,247 7,533 3,561 7100 010 CalPERS UAL - - 7,922
7108 000 Deferred Compensation 25 778 145 228 203 269
7110 000 Workers Compensation 27 117 158 422 199 292
7130 000 Group Health Insurance 107 920 864 1,287 930 1,287 7140 000 Vision Insurance 2 11 18 36 18 25
7150 000 Dental Insurance 8 41 68 135 66 91
7160 000 Life Insurance 2 7 11 15 11 15
7170 000 FICA - Medicare 37 153 207 331 265 389
<WAGES & BENEFITS> 11,873 18,568 29,375 33,494 29,542 40,709 8020 000 Misc. Supplies - Parking 2,915 2,915 - 8,200 3,500 10,700 8060 000 Dues & Memberships 7,912 2,425 6,187 8,500 8,500 13,170 8061 000 HOA Dues 14,645 20,762 15,572 32,041 32,000 32,041 8120 000 Building Maintenance - - - 3,000 1,000 3,000
8180 000 Contract Services 68,116 33,496 33,583 74,000 74,000 88,600 8250 000 Bus Pass Subsidy 13,740 360 2,212 10,000 5,000 10,000 <OPERATIONS & MAINTENANCE> 107,328 59,957 57,553 135,741 124,000 157,511 8520 000 Machinery & Equipment - 64,500 - - - -
8540 000 Automotive Equipment - - - 176,600 169,999 -
<CAPITAL OUTLAY> - 64,500 - 176,600 169,999 -
[205-8024] Transit Planning Total 119,202 143,026 86,928 345,835 323,541 198,220 4 - 225

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 189
Budget Detail

PERSONNEL SERVICES
7000 Salaries – Regular Employees
Provides partial compensation for the Community Services Director(20%). Refer to the Appendix for a detailed allocation list.

OPERATIONS & MAINTENANCE
8020 Misc. Supplies - Parking
Provides funds for supplies and Maintenance of the Mission Meridian Parking Garage ($2,000), Signage ($2,000), internet connection for parking meters ($1,100), Maintenance of parking permit machines ($3,100) and custodial services ($2,500). Total ($10,700)
8060 Dues & Memberships
Provides funds for a portion of membership to the Southern California Association of Governments (SCAG) ($3,000), Arroyo Verdugo JPA ($6,670), San Gabriel Valley COG ($3,500). Total ($13,170)
8061 Property Owners' Association Dues
Provides funds for the transit portion of the Mission Meridian Village Parking Garage's Property Owners' Association dues. Total ($32,041) 8120 Building Maintenance
Safety improvements, fencing around stairwells, graffiti removal. Total ($3,000) 8180 Contract Services
Buses for City excursions ($38,000) Janitorial Services for the Mission Meridian Village Parking Garage by Athens ($10,350) Provide funds for bus stops maintenance costs ($40,250). Total ($88,600)
8250 Bus Pass Subsidy
Provides a portion of LTR "A" – Local Return Funds to subsidize 50% of the cost of monthly MTA passes for elderly and disabled South Pasadena residents. Total ($10,000)
4 - 226

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 190
Prop “A” – Dial A Ride / 205-8030-8025
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 83,131 80,297 78,442 193,173 181,058 275,655 7010 000 Salaries - Temp / Part 82,964 28,063 42,295 137,358 50,350 97,022 7020 000 Overtime 117 17 618 5,000 1,872 5,000
7040 000 Holiday 2,493 3,814 1,297 - 148 2,035
7055 000 IOD - Non Safety - - - - -
7070 000 Leave Buyback - - - 1,500 - -
7100 000 Retirement 21,773 17,576 40,579 56,339 56,821 30,222 7100 010 CalPERS UAL - - 47,190
7108 000 Deferred Compensation - 4,313 (4,323) - 1,325 2,757 7110 000 Workers Compensation 2,536 1,286 1,398 4,675 2,708 4,374 7120 000 Disability Insurance - 3,029 - - -
7130 000 Group Health Insurance 18,000 17,459 13,200 28,335 28,541 47,070 7140 000 Vision Insurance 480 471 400 660 562 768
7150 000 Dental Insurance 900 842 1,205 2,475 1,960 2,795 7160 000 Life Insurance 198 198 165 272 247 371
7170 000 FICA - Medicare 4,156 1,692 2,510 2,801 5,049 11,419 <WAGES & BENEFITS> 216,748 159,057 177,785 432,588 330,643 526,679 8000 000 Office Supplies - - - - - 4,000
8010 000 Postage - - - - - 650
8020 000 Special Department Expense - - - - - 9,300
8040 000 Advertising - - - - - 1,000
8050 000 Printing/Duplicating - - - - - 2,000
8060 000 Dues & Memberships - - - - - 1,500
8090 000 Conference & Meeting Expense - - - 2,000
8100 000 Vehicle Maintenance - - - - - 61,000
8105 000 Fuel - - 7 - - 5,000
8132 000 Uniform Expense/Cleaning - - - - - 2,500
8140 000 Utilities - - - - - 3,000
8170 000 Professional Services - - - - - 30,000
8180 000 Contract Services - - - - - 18,932
8200 000 Training Expense - - - - - 2,000
8300 000 Lease Payment - - - - - 648
<OPERATIONS & MAINTENANCE> - - 7 - - 143,530
[205-8025] Dial-A-Ride Total 216,748 159,057 177,792 432,588 330,643 670,209 4 - 227

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 191
Budget Detail

PERSONNEL SERVICES

7000 Full-Time Salaries
Provides partial compensation for the Deputy Director of Community Services, (75%) Management Analyst, Management Assistant, two (2) full-time Transit Drivers.
7010 Part-Time
Provides funds for three (3) part-time Transit Drivers and one (1) Management Intern
7020 Overtime
Funds overtime pay for after-hours relating to transit ($5,000).

OPERATIONS & MAINTENANCE
8000 Office Supplies
Office and miscellaneous supplies. Total ($4,000)
8010 Postage
Postal expenses for Dial-a-Ride promotional mailers. Total ($650) 8020 Special Department Expense
Minor equipment for vans ($5,300), DMV pull notice program, and DMV physicals- for drivers, and random drug testing ($1,500) Office furniture ($2,500) .

Total ($9,300)
8040 Advertising
Newspaper Advertising. Total ($1,000)
8050 Printing/Duplicating
Forms, fliers, and mailers. Total ($2,000)
8060 Dues & Memberships
Provides funds for the purchase of a membership for The Community Transportation Association of America (CTAA) ($700), California Parks and Recreation Society ($600) and Municipal Management Association of Southern California ($200). Total ($1,500)
8090 Conference& Meeting Expenses
Provides funds for the Federal Transit Administration Annual Drug and Alcohol Program National Conference ($1,000), CPRS conference (1,000). Total ($2,000)
8100 Vehicle Maintenance
Provides funds for repair and maintenance of two E450 (electric), one 2016 F250 CNG utility vehicle, and one 2012 MV-1 vans ($36,000), CNG Station repairs and 4 - 228

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 192
monthly maintenance ($10,000) and van and vehicle cleaning ($15,000). Total ($61,000)
8105 Fuel
Fuel to operate Community Transit vehicles 3 CNG vehicles. Total ($5,000) 8132 Uniform Maintenance
Provides for the purchase and replacement of uniforms and jackets. Total ($2,500)
8140 Utilities
Provides funds for electricity required to charge Plug-in Electric Vehicle (E450 passenger bus). Total ($3,000).
8170 Professional Services
Transit Assessment (. Total $30,000)
8180 Contract Services
Annual Maintenance for data management system ($14,932) Verizon Wi-Fi Jetpack data plan ($1,000), Acorn Technology ($3,000). Total ($18,932) 8200 Employee Training
Provides funds for training seminars, materials, and job-related training sessions.

Total ($2,000)
8300 Lease Payment
Provides funds for postage machine lease. Total ($648)
4 - 229

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 193
Prop “C” – Local Transit Administration / 207-2010-2260 Budget Detail
*In FY 2023/24, all expenditures shifted to Public Works.

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 4,052 4,833 1,116 4,559 4,840 - 7070 000 Leave Buyback - - - - - -
7100 000 Retirement 1,046 1,116 2,881 1,649 1,596 -
7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation 5 216 49 46 48 -
7110 000 Workers Compensation 5 43 54 84 53 -
7130 000 Group Health Insurance 21 318 289 257 238 -
7140 000 Vision Insurance 0 4 6 7 5 -
7150 000 Dental Insurance 2 14 22 27 17 -
7160 000 Life Insurance 1 2 4 3 3 -
7170 000 FICA - Medicare 7 56 70 66 70 -
<WAGES & BENEFITS> 5,140 6,602 4,491 6,698 6,871 -
[207-2260] Prop "C" Administration Total 5,140 6,602 4,491 6,698 6,871 - 4 - 230

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 194
Dial-A-Ride / 207-2010-8025
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 7000 000 Salaries - Permanent 121,801 134,529 83,643 151,608 114,536 - 7020 000 Overtime 5,090 - 148 5,000 2,131
7040 000 Holiday 2,734 5,648 2,536 - - 2,866
7070 000 Leave Buyback 511 - - 2,500 - -
7100 000 Retirement 27,689 22,984 58,119 12,197 16,229 - 7100 010 CalPERS UAL - - -
7108 000 Deferred Compensation - 5,362 (5,197) - 649 -
7110 000 Workers Compensation 1,822 1,951 1,665 3,783 1,278 - 7130 000 Group Health Insurance 9,300 20,382 9,720 15,000 8,270 - 7140 000 Vision Insurance 285 165 190 480 233 -
7150 000 Dental Insurance 1,060 610 482 1,800 888 -
7160 000 Life Insurance 149 99 49 198 97 -
7170 000 FICA - Medicare 1,882 1,964 1,739 2,198 1,668 - <WAGES & BENEFITS> 172,323 193,693 153,092 194,764 145,978 2,866 8000 000 Office Supplies 1,425 921 277 2,000 2,000 -
8010 000 Postage - - 230 650 650 -
8020 000 Special Department Expense 1,188 2,044 5,415 7,000 7,000 - 8040 000 Advertising - - - 1,000 - -
8050 000 Printing/Duplicating 329 136 33 2,000 250 -
8060 000 Dues & Memberships 165 625 1,000 1,500 700 -
8090 000 Conference & Meeting Expense - - 1,026 1,000 350 - 8100 000 Vehicle Maintenance 15,737 24,686 30,554 61,000 55,000 - 8105 000 Fuel 3,161 952 3,250 5,000 4,500 -
8132 000 Uniform Expense/Cleaning - - 1,314 2,000 1,000 - 8140 000 Utilities - - - 3,000 - -
8180 000 Contract Services 15,525 12,866 11,185 16,275 15,000 - 8200 000 Training Expense - - - 2,000 500 -
8300 000 Lease Payment 126 256 207 1,898 450 -
<OPERATIONS & MAINTENANCE> 37,656 42,485 54,490 106,323 87,400 - [207-8025] Dial-A-Ride Total 209,979 236,178 207,582 301,087 233,378 2,866 4 - 231

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 195
Mission Meridian Public Garage / 226-2010-2029
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Funds for supplies and maintenance of the Mission Meridian Parking Garage.

Total ($5,000)
8060 Property Owners’ Association (POA) Dues
Funds a portion of the Mission Meridian Parking Garage’s POA dues. Total ($10,000).

Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 824 - 1,815 5,000 1,700 5,000 8060 000 Dues & Memberships 8,163 9,650 7,237 10,000 7,400 10,000 8170 000 Professional Services - - - - - -
<OPERATIONS & MAINTENANCE> 8,987 9,650 9,052 15,000 9,100 15,000 [226-2029] Mission Meridian Public Garage Total 8,987 9,650 9,052 15,000 9,100 15,000 4 - 232

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 196
CDBG Senior Nutrition Program / 260-8030-8023
Budget Detail

OPERATIONS & MAINTENANCE
8180 Contract Services
Provides funds for contract catering of the senior nutrition program of $85,134.

Community Development Block Grant covers $19,599 of the contract in grant funds, while the General Fund provides $65,535 through the Senior Center budget.

The revenue estimates just over $50,875 from serving approximately 18,500 meals. Overall, the City subsidizes $14,660 for the nutrition program. (Total $19,599)
4 - 233
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 8180 000 Contract Services 31,026 62,980 65,950 26,281 19,599 <OPERATION S & MAINTENANCE> 31,026 62,980 65,950 26,281 19,599 [260.S023] CDBG Senior Nutrition Prog Total 31 ,026 62,980 65,950 26,281 19,599

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 197
Recreation and Youth Services / 295-8030-8032
Budget Detail
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8180 000 Contract Services 0 (39,500) 50,508 - 30,218 - <OPERATIONS & MAINTENANCE> 0 (39,500) 50,508 - 30,218 - [295-8032] Recreation and Youth Services Total 0 (39,500) 50,508 - 30,218 - 4 - 234

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 198
Arroyo Seco Golf – Administration / 295-8040-8041
Budget Detail
4 - 235
Actual Actual Actual Budgeted Estimated ProJ)osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8000 000 Office Supplies 5,654 8,224 4,853 7,200 5,600 6,600 8010 000 Postage 189 392 163 178 200
8020 000 Special Department Expense 58,888 86,302 81,440 93,155 89,000 88,655 8040 000 Advertising 920 1,009 2,292 3,600 3,600 2,400
8120 000 Building Maintenance 10,626 10,184 13,036 25,500 18,500 24,300 8140 000 Utilities 9,419 5,865 6,504 6,610 6,600 7,495
8150 000 Telephone 9,138 7,812 8,412 9,000 9,000 10,632 8160 000 Legal Service
8170 000 Professional Services 72,400 139,500 172,987 101 ,996 101 ,000 101 ,996 8180 000 Contract Services 122,788 132,102 139,581 149,000 179,000 151 ,048 8191 000 Liability & Surety Bonds 40,530 50,403 69,529 60,000 60,000 67,800 8229 000 Taxes 833 1,039 975 1,040 1,213 1,250
8300 000 Lease Payment 5,028 5,028 5,103 5,280 5,280 5,280 <OPERATIONS & MAINTENANCE> 336,413 447,861 504,874 462,381 478,971 467,656 [295-8041] General Administration Total 336,413 447,861 504,874 462,381 478,971 467,656

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 199
Budget Detail

OPERATIONS & MAINTENANCE
8000 Office Supplies
Provides funds for the purchase of office paper, computer supplies, meeting supplies, and miscellaneous supplies. Total ($6,600)
8010 Postage
Postage for mailings. Total ($200)
8020 Special Department Expense
Credit card, bank fees & charges ($57,600) computer services ($29,400) membership dues ($480) and licensing fee ($1,175). Total ($88,655) 8040 Advertising
Promotions and ads for Golf Course. Total ($2,400)
8120 Building Maintenance
Maintenance and Janitorial Supplies ($22,800) Burglar alarm ($1,500). ($24,300) 8140 Utilities
Funds for Water ($4,270), Gas and Electricity $3,225. Total ($7,495) 8150 Telephone
Telephone and Internet services. Total ($10,632)
8170 Professional Services
Administrative fee ($98,000 a year) and consultant fees $3,996 a year. Total ($101,996)
8180 Contract Services
Compensation for Manager and Starter. Total ($151,048)
8191 Liabilities and Surety Bonds
Liability Insurances. Total. ($67,800)
8229 Taxes
Property taxes. Total ($1,250)
8300 Lease Payment
Equipment and Lease payments. Total ($5,280)
4 - 236

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 200
Arroyo Seco Golf – Course Maintenance / 295-8040-8042
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Supplies ($10,200), and license and permits ($1,800) and training ($400), trees, shrubs and flowers (6,000). Total ($18,400)
8100 Vehicle Maintenance
Repairs to vehicles and carts ($16,000) oil and gas ($15,800). Total ($31,800) 8120 Building Maintenance
Maintenance ($30,300) fertilizer seed and chemicals ($50,000) sand gravel and top ($6,000) and course irrigation repairs ($10,500). Total ($96,800) 8130 Small Tools
Purchase hand tools and lawn equipment. Total ($10,200) 8132 Uniform Maintenance
Uniform cleaning. Total ($9,600)
8140 Utilities
Funds for electricity. Total ($67,700)
8150 Telephone
Funds for telephone. Total ($1,200)
8180 Contract Services
Compensation for maintenance staff. Total ($266,890)
4 - 237
Actual Actual Actual Budgeted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 44,642 63,333 67,441 13,500 33,892 18,400 8100 000 Vehicle Maintenance 7,822 7,090 11 ,056 24,150 12,000 31 ,800 8120 000 Building Maintenance 11 ,050 14,233 35,334 82,900 81 ,000 96,800 8130 000 Small Tools 322 12,734 3,600 5,500 10,200
8132 000 Uniform Expense/Cleaning 6,218 6,586 8,100 7,200 7,200 9,600 8140 000 Utilities 61 ,549 39,955 64,064 70,000 61 ,000 67,700 8150 000 Telephone 1,027 1,028 1,155 1,200 1,100 1,200
8180 000 Contract Services 244,079 246,075 223,249 280,920 270,000 266,890 <OPERATIONS & MAINTENANCE> 376,387 378,623 423,131 483,470 471 ,692 502,590 (295-8042] Golf Course Maintenance Total 376,387 378,623 423,131 483,470 471 ,692 502,590

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 201
Arroyo Seco Golf – Driving Range / 295-8040-8043
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Range balls and mats ($38,000) and supplies ($4,200). Total ($42,200)

8120 Building Maintenance
Maintenance of range, netting, and irrigation. Total ($10,800) 8132 Uniform Maintenance
Uniform cleaning. Total ($750)
8180 Contract Services
Compensation for maintenance staff and starters. Total ($128,725) 4 - 238
Actual Actual Actual Budgeted Estimated Pro osed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 16,309 28,163 27,438 39,800 27,000 42,200 8120 000 Building Maintenance 4,151 6,676 11 ,420 7,200 7,200 10,800 8132 000 Uniform Expense/Cleaning 287 750 750
8180 000 Contract Services 39,792 108,078 123,548 160,244 160,244 128,725 <OPERATIONS & MAINTIENANCE> 60,252 143,203 162,405 207,994 194,444 182,475 [295-8043) Range Total 60,252 143,203 162,405 207,994 194,444 182,475

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 202
Arroyo Seco Golf – Shop / 295-8040-8044
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
Clothing, gloves, and other supplies. Total ($4,200)
8132 Uniform Maintenance
Uniform cleaning. Total ($3,000)

8180 Contract Services
Compensation for Starter. Total ($71,850)
4 - 239
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8020 000 Special Department Expense 1,614 4,174 2,169 6,900 5,500 4,200 8132 000 Uniform Expense/Cleaning 1,159 2,718 3,663 1,200 3,000 8180 000 Contract Services 76,230 121 ,678 97,662 119,670 119,000 71 ,850 <OPERATIONS & MAINTENANCE> 79,003 128,569 103,494 126,570 125,700 79,050 [295-8044] Golf Shop Total 79,003 128,569 103,494 126,570 125,700 79,050

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 203
Arroyo Seco Golf – Food and Beverage / 295-8040-8045
Budget Detail

OPERATIONS & MAINTENANCE
8020 Special Department Expense
License and permits. Total ($1,500)
8120 Building Maintenance
Maintenance. Total ($1,200)
8180 Contract Services
Compensation for restaurant staff. Total ($10,616)
4 - 240
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022123 2022123 2023124 8020 000 Special Department Expense 17,263 2,025 2,109 2,825 2,750 1,500 8120 000 Building Maintenance 6,259 4,557 2,615 4,200 2,700 1,200 8130 000 Small Tools 489 2,708
8132 000 Uniform Expense/Cleaning
8180 000 Contra ct Services 100,126 9,556 10,584 11 ,375 11 ,000 10,616 <OPERATIONS & MAINTENANCE> 124,137 18,846 15,308 18,400 16,450 13,316 (295-8045] Food Se rvice Total 124,137 18,846 15,308 18,400 16,450 13,316

CITY OF SOUTH PASADENA COMMUNITY SERVICES
PROPOSED BUDGET | FISCAL YEAR 2023-24 204
Key Performance Indicators
The Community Services Department is responsible for providing the community with recreational, cultural, and social programs for people of all ages in a safe and well-maintained facility. The department has three divisions comprising Senior, Recreation, and Transit Divisions.

We facilitate special events, leisure classes, and senior services including lifelong learning, DialA-Ride and Nutrition Program, facility and gazebo reservations, after school and summer camps, and more. The Community Services Department builds a strong sense of community to improve the quality of life for all residents.

Administration
• Construction of Berkshire and Grevelia pocket parks
• Plan and implement the entire Festival of Balloons / Fourth of July event • Establish a Memo of Understanding with the American Youth Soccer Association (AYSO)
and South Pasadena Little League (SPLL)
• Collaborate with the South Pasadena Unified School District to update the Joint Use Agreement
• Continually seek innovative and creative ways to connect with the public while applying a strategic approach to all communication efforts
o Identify and utilize technologies to directly communicate with participants in programming (will be completed through CivicRec)
Recreation
• Improve outreach of special events by partnering with additional local organizations • Increase summer Camp Med enrollment by 15% from Summer 2022 • Increase online registration participation by 10% with the implementation of CivicRec • Establish a Quarterly customer satisfaction survey at the conclusion of each program • Re-establish the Volunteen Program for teens 13 -16 years of age Senior Services
• Increase followers on the Senior Center Facebook page by 5% by the end of FY 2023-2024
• Improve Senior Center outreach by establishing a quarterly flyer to distribute through City billing
• Increase Senior Center Membership by 5%
• Host What to do About Mom and Dad seminar by partnering with local older adult advocates to increase awareness of aging matters and services • Host three culturally diverse events at the Senior Center by the end of FY2023-2024 • Re-introduce volunteer program following the pandemic shutdown Transit Division
• Assessment of Transit Division
• Establish a referral program to increase ridership
• Increase marketing strategies for the Dial-A-Ride service 4 - 241

CITY OF SOUTH PASADENA REDEVELOPMENT
PROPOSED BUDGET | FISCAL YEAR 2023-24 205
Successor Agency – CRA Debt Service / 227-7200-7211
What is CRA?
Community Redevelopment Agency (CRA) has been Los Angeles' public partner in housing, commercial, neighborhood and economic development. CRA is dedicated to revitalizing, refurbishing, and renewing economically underserved areas of Los Angeles. CRA's main task is to lend a hand-to investors willing to take risks for a more vibrant city, to neighborhood resident with renewed aspirations for their communities, and to those in need who strive to take part in the city's growing prosperity. CRA helps increase the supply of housing for low income and moderateincome families, provide infrastructure for commercial and industrial development and create jobs necessary to maintain acceptable levels of employment.

Redevelopment Obligations Trust / 927-9800-9811
Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 8170 000 Professional Services - 3,693 3,693 - 3,693 4,000 8330 000 Debt Service - Principal - - - 165,000 165,000 175,000 8331 000 Debt Service - Interest 55,222 48,050 40,800 31,500 31,500 21,600 <OPERATIONS & MAINTENANCE> 55,222 51,743 44,493 196,500 200,193 200,600 [227-7211] CRA Debt Service Total 55,222 51,743 44,493 196,500 200,193 200,600 227 - SUCCESSOR AGENCY TO CRA TOTAL 55,222 51,743 44,493 196,500 200,193 200,600 Actual Actual Actual Budgeted Estimated Proposed
Acct Tsk Account Title 2019/20 2020/21 2021/22 2022/23 2022/23 2023/24 Proceeds to Successor Agency - - - - 196,500 196,600
<OPERATIONS & MAINTENANCE> - - - - 196,500 196,600
927 - REDEV. OBLIGATIONS TRUST - - - - 196,500 196,600
4 - 242

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 206
Full-Time Authorized Positions
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
City Manager
City Manager 1 1 1 1 1
Deputy City Manager 0 0 1 1 1
Assistant to the City Manager 1 1 1 1 1
Management Analyst 0 0 1 1 1
Executive Assistant 1 1 0 0 0
Administrative Secretary 0 0 1 1 1
Total Funded Positions 3 3 5 5 5
Management Services
Management Services Director 0 0 1 1 1
Chief City Clerk 1 1 1 1 1
Human Resources Manager 1 1 0 0 0
Human Resources/Risk Manager 0 0 1 1 1
Principal Mgt. Analyst 2 2* 0 0 0
Sr. Management Analyst 0 0 1 1 1
Management Analyst 2 2 2 2 0
Deputy City Clerk 1 1 1 1 1
Management Assistant 0 0 0 0 0
Sr. Human Resource Analyst 0 0 0 0 1
Human Resource Analyst 0 0 0 0 1
Human Resource Specialist 0 0 0 0 1
Total Funded Positions 7 5 7 7 8
Frozen Positions* 2
Finance Department
Finance Director 1 1 1 1 1
Deputy Finance Director/Controller 0 0 0 0 1
Assistant Finance Director 0 0 0 0 0
Principal Management Analyst 0 0 0 0 0
Finance Manager 1 1 1 1 1
Accounting Manager 1 1 1 1 0
Accountant 0 1 1 2 2
Management Analyst 0 0 0 2 2
Payroll Coordinator 0 0 0 0 0
Filming Liaison 0 0 0 0 0
Management Assistant 1 1 2 0 1
Accounting Technician 1 1 0 0 1
Senior Account Clerk 0 0 0 0 0
Total Funded Positions 5 6 6 7 9
4 - 243

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 207
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Police Department
Police Chief 1 1 1 1 1
Deputy Chief of Police 0 1 1* 1 1
Police Captain 2 0 0 0 0
Police Lieutenant 0 2 2 2 2
Police Sergeant 7 5 5 5 6
Corporal 5 6 6 6 6
Police Officer 21 21* 21* 21 21
Management Analyst 0 1 1 1 1
Senior Clerk 1 0 0 0 0
Support Services Assistant 1 0 0 0 0
Police Clerk I 0 0 0 0 1
Police Clerk II 4 4 4 4 4
Police Assistant II (Rotational) 0 1 1 1 1
Police Assistant 8 8 8 8 9
Parking Control Officer 3 3 3 3 3
Administrative Secretary 1 0 0 0 1
Total Funded Positions 54 51 51 53 57
Frozen Positions* 2 2
Fire Department
Fire Chief 1 1 1 1 1
Division Chief 2 2 2 2 2
Fire Prevention Specialist 0 1 1 1 1
Fire Captian 3 3 3 3 3
Fire Engineer 6 6 6 6 6
Firefighter/Paramedic 9 9 9 9 9
Management Assistant 0 0 0 0 1
Total Funded Positions 21 22 22 22 23
Public Works
Administrative/Engineering Division
Public Works Director 1 1 1 1 1
Deputy Public Works Director 1 1 1 1 1
Deputy Director Water & Sustainability 1 1 1 0 0
Principal Engineer 0 0 0 0 1
Senior Civil Engineer 0 0 1 1 1
Associate Civil Engineer 1 1 1 1 1
Civil Engineering Assistant 1 1 1 1 1
Public Works Assistant 1 1 1 1 1
Public Works Inspector 1 1 2 2 2
Management Analyst 0 0 0 2 2
Management Assistant 1 1 1 1 1
Transportation Manager 0 0 0 0 1
Transportation Engineer 0 0 0 1 1*
4 - 244

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 208
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Public Works cont
Operations & Maintenance Division
Public Works Operation Manager 1 1 1 1 1
Facilities and Parks Supervisor 0 0 0 0 1
Parks Supervisor 1 1 1 1 1*
Facilities Maintenance Supervisor 1 1 1 1 1*
Street & Sewer Supervisor 1 1 1 1 1
Electrician 1 1 1 1 1
Senior Maintenance Worker 2 2 2 2 3
Building Maintenance Worker 2 2 2 2 2
Maintenance Worker I/II 5 5 5 6 6
Environmental Sustainability Division
Environmental & Sustainability Manager 0 0 0 1 1
Water Conservation Analyst 1 1 1 0 0
Management Analyst 0 0 0 0 1
Water Division
Water Operations Manager 1 1 1 1 1
Water Operations Supervisor 0 0 0 0 1
Senior Water Utility Worker 1 1 1 1 1
Senior Water Production/Treatment Operator 1 1 1 1 1
Water Production/Treatment Operator 2 2 2 2 2
Water Utility Worker I/II 5 5 5 5 5
Total Funded Positions 33 33 35 38 41
Frozen Positions* 3
Community Development
Community Development Director 1 1 1 1 1
Deputy Community Development Director 0 0 1 1 1
Planning Manager 0 0 1 1 1
Senior Management Analyst/Housing 0 0 0 1 1
Principal Management Analyst 2 2 1 0 0
Senior Planner 1 0 0 0 0
Associate Planner 0 1 3 3 3
Assistant Planner 0 1 1 1 1
Senior Community Improvement Coordinator 0 0 0 0 1
Community Improvement Coordinator 1 1 1 1 1
Film Liaison 1 1 1 1 1
Management Assistant (Planning Counter Tech) 0 0 0 1 1
Administative Secretary 1 1 1 1 1
Permit Counter Technician 0 0 0 0 1
Total Funded Positions 7 8 11 12 14
Library
Library Director 1 1 1 1 1
Asst. Dir. Of Library Arts & Culture 1 1* 0 0 0
Public Services Manager 1 1 1 1 1
Support Services Manager 1 1 1 1 1
4 - 245

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 209
Proposed
2019/20 2020/21 2021/22 2022/23 2023/24
Library cont
Librarian 3 3 3 4 4
Library Technical Assistant 1 1 1 1 1
Library Clerk I 1 1 1 0 0
Library Clerk II 0 0 0 1 1
Administrative Secretary 1 1 1 1 1
Total Funded Positions 10 9 9 10 10
Frozen Positions* 1
Community Services
Community Services Director 1 1 1 1 1
Deputy Community Services Director 0 0 1 1 1
Senior Services Supervisor 1 1 1 1 1
Youth Services Supervisor 1 1 1 1 1
Management Analyst 1 1 1 1 1
Management Assistant 0 1 1 1 1
Community Services Coordinator 1 1 1 0 1
Management Aide 1 0 0 0 1
Program Specialist 1 1 1 1 1
Transportation Driver 2 2 2 2 2
Total Funded Positions 9 9 10 9 11
Total Full-Time Authorized Positions 149 146 156 163 178 4 - 246

CITY OF SOUTH PASADENA AUTHORIZED POSITIONS
PROPOSED BUDGET | FISCAL YEAR 2023-24 210
Part-Time Authorized Positions
Max 18 Hours Max 28 Hours
City Manager
Management Intern 1
Management Services
Management Assistant 1
Police Department
Police Cadets 3 3
Public Works
Public Works Intern 2
Management Intern 1
Community Development
Code Enforcement Officer 1
Management Assistant 1
Library
Librarian In-Charge 1 1
Substitute Librarians 9 1
Librarians - Children 2
Clerk II - Administration 2
Clerk II - Support Services 2
Clerk I - Support Services 3
Library Aides 10
Community Services
Management Aide 1
Site Mgr - Seniors 1
Recreation Leader 16 15
Recreation Leader - Seniors 3 1
Transit Driver 3
Management Intern 1
Camp Director 1
Grand Total Part-Time 55 31
FY 2023/24
4 - 247

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 211
Position Distribution by Funding Source
Department/Position
101
General
205
Prop A
207
Prop C
233
Meas R
236
Meas M
210
Sewer
215
LLMD
239
Meas W
230
Gas Tax
500
Water
503
WaterE Total
City Manager
Asst. to the CM - 0.85 - - - - 0.05 - - - 0.10 1.00
Management Analyst - 0.85 - - - - 0.05 - - - 0.10 1.00
City Manager - 0.85 - - - - - - - 0.10 0.05 1.00
Deputy City Manager - 0.85 - - - - - - - 0.10 0.05 1.00 Admin Secretary - 1.00 - - - - - - - - - 1.00
City Manager Total - 4.40 - - - - 0.10 - - 0.40 0.10 5.00 Management Services
Mgmt Services Director - 0.93 - - - - 0.07 - - - - 1.00 Human Resource Analyst - 0.85 - - - - - - - - 0.15 1.00 Sr. Managment Analyst - 0.80 - - - - - - - - 0.20 1.00
HR & Risk Manager - 0.80 - - - - - - - - 0.20 1.00
Deputy City Clerk - 1.00 - - - - - - - - - 1.00
Chief City Clerk - 1.00 - - - - - - - - - 1.00
Sr. Human Resource Analyst - 0.85 - - - - - - - - 0.15 1.00 Human Resource Specialist - 0.85 - - - - - - - - 0.15 1.00 Management Services Total - 7.08 - - 0.07 - - - 0.85 8.00 Finance Department
Finance Director - 0.68 - - - - 0.12 - - - 0.20 1.00
Deputy Finance Director/Controller - 0.68 - - - - 0.12 - - - 0.20 1.00 Management Analyst - 0.45 - - - - 0.05 - - - 0.50 1.00
Management Analyst - 0.60 - - - - 0.05 - - - 0.35 1.00
Finance Manager - 0.68 - - - - 0.12 - - - 0.20 1.00
Accountant - 1.00 - - - - 0.10 - - - 0.90 2.00
Management Assistant - 0.45 - - - - 0.05 - - - 0.50 1.00 Accounting Technician I - 0.45 - - - - 0.05 - - - 0.50 1.00 Finance Total - 4.99 - - - - 0.66 - - - 3.35 9.00
Police Department
Police Chief - 1.00 - - - - - - - - - 1.00
Deputy Police Chief - 1.00 - - - - - - - - - 1.00
Police Lieutenant - 2.00 - - - - - - - - - 2.00
Police Sergeant (Office of Prof. Stds) - 1.00 - - - - - - - - - 1.00 Police Sergeant - 5.00 - - - - - - - - - 5.00
Corporal - 6.00 - - - - - - - - - 6.00
Police Officer - 21.00 - - - - - - - - - 21.00
Management Analyst - 1.00 - - - - - - - - - 1.00
Police Clerk II - 4.00 - - - - - - - - - 4.00
Police Clerk I - 1.00 - - - - - - - - - 1.00
Police Assistant II (Rotational) - 1.00 - - - - - - - - - 1.00 Police Assistant - 9.00 - - - - - - - - - 9.00
Parking Control Officer - 3.00 - - - - - - - - - 3.00
Administrative Secretary - 1.00 - - - - - - - - - 1.00
Police Department Total - 57.00 - - - - - - - - - 57.00 Fire Department
Fire Chief - 1.00 - - - - - - - - - 1.00
Division Chief - 2.00 - - - - - - - - - 2.00
Fire Prevention Specialist - 1.00 - - - - - - - - - 1.00 Fire Captian - 3.00 - - - - - - - - - 3.00
Fire Engineer - 7.00 - - - - - - - - - 7.00
Firefighter/Paramedic - 8.00 - - - - - - - - - 8.00
Management Assistant - 1.00 - - - - - - - - - 1.00
Fire Department Total - 23.00 - - - - - - - - - 23.00
Public Works
Director of PW - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 Principal Engineer - 0.50 - - - 0.20 0.05 0.05 - 0.20 1.00 Associate Civil Engineer - 0.30 - - - - 0.20 0.05 0.30 - 0.15 1.00 Building Maintenance Worker - 2.00 - - - - - - - - - 2.00 Electrician - 0.75 - - - - - - - - 0.25 1.00
Facilities and Parks Supervisor - 0.65 - - - - - 0.35 - - - 1.00 Envir. & Sustain. Mgr - 0.80 - - - - - - - - 0.20 1.00
Maintenance Wkr. I/II - - - - - - 0.20 - - 1.80 - 2.00
Management Assistant - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 Public Works Asst. - 0.50 - - - 0.10 - 0.20 - - 0.20 1.00 Public Works Inspector - 0.20 - - - - 0.10 - 1.60 - 0.10 2.00 Senior Maintenance Wkr - 1.15 - - - - - 0.85 - - - 2.00 Senior Maintenance Wkr. - - - - - - 0.90 - - 0.10 - 1.00 4 - 248

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 212
Department/Position
101
General
205
Prop A
207
Prop C
233
Meas R
236
Meas M
210
Sewer
215
LLMD
239
Meas W
230
Gas Tax
500
Water
503
WaterE Total
Public Works cont
Sr. Wtr Prod Treat Oper - - - - - - - - - - 1.00 1.00
Street Supervisor - - - - - - 0.10 - - 0.90 - 1.00
Water Prod/Treatmnt Oper - - - - - - - - - - 2.00 2.00
Water Utility Worker I/II - - - - - - - - - - 5.00 5.00 Senior Water Utility Worker - - - - - - - - - - 1.00 1.00 Wtr Operations Mgr - - - - - - - - - - 1.00 1.00
Wtr Operations Supervisor - - - - - - - - - - 1.00 1.00 Operations Manager - 0.60 - - - - - 0.40 - - - 1.00
Engineering Assistant - 0.30 - - - - 0.20 0.05 0.30 - 0.15 1.00 Maintenance Wkr II - 0.30 2.70 3.00
Maintenance Wkr I - - - - - - 0.10 - - 0.90 - 1.00
Management Analyst - - - - - - - - - - 1.00 1.00
Senior Civil Engineer - 0.30 - - - 0.20 0.05 0.05 0.20 - 0.20 1.00 Transportation Planning Mgr - - - 0.50 - 0.50 - - - - - 1.00 Deputy Director - 0.50 - - - - 0.20 0.05 0.05 - 0.20 1.00 Management Analyst - 1.20 - - - - 0.30 - 0.05 0.40 0.05 2.00 Public Works Total - 10.75 - 0.50 0.50 3.50 1.85 0.35 9.05 13.25 1.25 41.00 Community Development
Community Develop Dir - 1.00 - - - - - - - - - 1.00
Film Liaison - 1.00 - - - - - - - - - 1.00
Deputy Comm Dev Director - 1.00 - - - - - - - - - 1.00
Admin Secretary - 1.00 - - - - - - - - - 1.00
Planning Manager - 1.00 - - - - - - - - - 1.00
Associate Planner - 3.00 - - - - - - - - - 3.00
Sr. Community Improv. Coord. - 1.00 - - - - - - - - - 1.00 Community Improv. Coord. - 1.00 - - - - - - - - - 1.00
Senior Management Analyst - 1.00 - - - - - - - - - 1.00 Assistant Planner - 1.00 - - - - - - - - - 1.00
Management Assistant - 1.00 - - - - - - - - - 1.00
Planning Counter Technician - 1.00 - - - - - - - - - 1.00 Community Development Total - 14.00 - - - - - - - - - 14.00 Library
Library Director - 1.00 - - - - - - - - - 1.00
Public Services Manager - 1.00 - - - - - - - - - 1.00
Support Services Manager - 1.00 - - - - - - - - - 1.00
Library Technical Assitant - 1.00 - - - - - - - - - 1.00 Librarian - 4.00 - - - - - - - - - 4.00
Library Clerk II - 1.00 - - - - - - - - - 1.00
Administrative Secretary - 1.00 - - - - - - - - - 1.00
Library Total - 10.00 - - - - - - - 10.00
Community Services Department
Community Services Director 0.75 - 0.25 - - - - - - - - 1.00 Deputy Comm Svcs Director 0.25 - 0.75 - - - - - - - - 1.00 Community Services Supervisor - 2.00 - - - - - - - - - 2.00 Management Aide - 1.00 - - - - - - - - - 1.00
Management Analyst - 1.00 - - - - - - - - - 1.00
Management Assistant - - 1.00 - - - - - - - - 1.00
Program Specialist - 1.00 - - - - - - - - - 1.00
Community Services Coordinator - 1.00 - - - - - - - - - 1.00 Transportation Driver - - 2.00 - - - - - - - - 2.00
Community Services Total 7.00 - 4.00 - - - - - - - - 11.00 Total Full-Time Authorized Positions 138.22 - 4.00 0.50 0.50 4.33 1.85 0.35 9.05 17.85 1.35 178.00 4 - 249

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 213
Glossary of Budget Terms

APPROPRIATION
An authorization by the City Council to make
expenditures/expenses and to incur
obligations for a specific purpose within a
specific time frame.

ASSESSED VALUATION
A dollar value placed on real estate or other
property by the County of Los Angeles as a
basis for levying property taxes.

AUDIT
A view of the City's accounts by internal audit
staff or an independent auditing firm to
substantiate fiscal year-end funds, salaries,
reserves, and cash on hand.

BEGINNING/ENDING
(UNAPPROPRIATED) FUND BALANCE
Unencumbered resources available in a fund
from the prior/current fiscal year after
payment of the prior/current fiscal year's
expenditures/expenses. This is not
necessarily cash on hand.

BOND
Capital raised by a City by issuing a written
promise to pay a specific sum of money
(called the face value or principal amount) at
a specific date or dates in the future, together
with periodic interest at a special rate. The
most common types of bonds are General
Obligation, Revenue and Special Tax bonds.

BUDGET
A fiscal plan of financial operation listing an
estimate of proposed applications or
expenditures/expenses and the proposed
means of financing them for a particular time
period. The budget is "Proposed" until it has
been approved by the City Council. South
Pasadena's budget covers one fiscal year,
from July 1 through June 30.

CAPITAL IMPROVEMENT
A permanent addition to the City's assets,
including the design, construction or
purchase of land, buildings or facilities, or
major renovations.

CAPITAL IMPROVEMENT PROGRAM
A financial plan of proposed capital
improvement projects with single- and
multiple-year capital expenditures/expenses.

CAPITAL OUTLAY
A budget appropriation category which
budgets all equipment having a unit cost of
more than $1,000 and which has an
estimated useful life of over one year.

CAPITAL PROJECTS
Physical structural improvements with a cost
of $5,000 or more and which have an
estimated useful life of one year or more.

Examples include a new park, building
modifications or water system construction
and improvements.

CITY MANAGER’S BUDGET MESSAGE
A general discussion of the budget and
related financial issues.

DEBT SERVICE
Payment of the principal and interest on an
obligation resulting from the issuance of
bonds and notes.

DEBT SERVICE REQUIREMENTS
The amount of money required for paying
principal and interest on outstanding debt
and required contributions to accumulate
monies for future retirement of term bonds.

DEFICIT
An excess of expenditures or expenses over
revenues (resources).

DEPARTMENT
An organizational unit comprised of divisions
and programs. It is the basic unit of service
responsibility that encompasses a broad
mandate of related activities.

DIVISION
A sub-section within a department which
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CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 214
furthers the objectives of the City Council by
providing specific services or a product.

Divisions are comprised of one or more
programs.

ENCUMBRANCE
A legal obligation to pay funds, the
expenditure/expense of which has not yet
occurred. An encumbrance ceases when
the obligation is paid or is otherwise
terminated. Technically, encumbrances
lapse at year's end and require Council
action to re-appropriate funds to cover any
remaining encumbrances.

ENTERPRISE FUND
A type of fund established for the total costs
of those governmental facilities and services
that are operated in a manner similar to
private enterprises. Enterprise fund activities
are entirely or predominately self-supporting.

The City has three enterprise funds.

EXPENDITURE
The actual spending of governmental funds
set aside by an appropriation.

EXPENSE
The actual spending of proprietary funds
(Enterprise and Internal Service Fund types)
set aside by an appropriation.

FISCAL YEAR
A twelve-month period of time to which a
budget applies. South Pasadena's fiscal
year is July 1 through June 30.

FUND
An independent fiscal and accounting entity
used to record all financial transactions
related to the specific purpose for which the
Fund was created.

FUND BALANCE
The amount of financial resources available
for use. Similar to retained earnings, this
represents the excess of all prior year's
operating surpluses and deficits. This
includes cash on hand, and current assets
less current liabilities.

GENERAL FUND
The primary fund of the City, it is used to
account for all revenues and expenditures of
the City not legally restricted as to use. The
fund is used to account for the cost of the
City's general operations. Examples of
departments financed by the General Fund
include the City Council, Police, Fire, and
general government activities.

GOVERNMENTAL FUND
A type of fund that records revenues and
expenditures of typical government activities.

This fund type includes General, Special
Revenue, Debt Service and Capital Project
funds.

GRANT
Contributions, gifts of cash, or other assets
from another governmental entity to be used
or expended for a specific purpose, activity
or facility. An example is the Community
Development Block Grant (CDBG) provided
by the Federal Government.

INTERFUND TRANSFERS
Monies transferred from one fund to another.

Such money is transferred to finance the
operations of another fund or to reimburse
the fund for certain expenditures/expenses.

MATERIALS, SUPPLIES AND SERVICES
Expenditures/expenses for materials,
supplies, and services which are ordinarily
consumed within a fiscal year and which are
not included in departmental inventories.

MUNICIPAL CODE
A book that contains the City Council
approved ordinances currently in effect. The
Code defines City policy with respect to
areas such as planning, etc.

OBJECTIVES
The expected results or achievements of a
budgeted activity.

OPERATING BUDGET
The annual appropriation of funds for on4 - 251

CITY OF SOUTH PASADENA GLOSSARY
PROPOSED BUDGET | FISCAL YEAR 2023-24 215
going program costs, including salaries and
benefits, services and supplies, debt service,
capital outlay, and capital improvements.

ORDINANCE
A formal legislative enactment by the City
Council that has the full force and effect of
law within City boundaries unless preempted
by a higher form of law. An ordinance has a
higher legal standing than a resolution.

PROGRAM
A sub-section of a division which provides
specific services or a product; a program is
the smallest unit of service. There may be
one or more programs within a division.

RESERVE
An account used to record a portion of the
fund balance as legally segregated for a
specific use.

RESOLUTION
A special order of the City Council. A
resolution has a lower legal standing than an
ordinance.

RETAINED EARNINGS
The amount of financial resources available
for use in an Enterprise fund. Similar to
"Fund Balance", it represents the excess of
all prior years' surpluses and deficits.

REVENUES
An amount received by the City from taxes,
fees, permits, licenses, interest,
intergovernmental sources and other
sources during the fiscal year.

SALARIES, WAGES and EMPLOYEE

BENEFITS
Budgeted expenditure categories that
generally account for full time and part time
employees, overtime expenses, and all
employee benefits, such as medical and
dental insurance and retirement benefits.

SPECIAL REVENUE FUNDS
This fund type collects revenues that are
restricted by the City, County, State or
Federal Government as to how the City might
spend them.
4 - 252

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 216
Description of Funds
General Fund
101-General Fund – The General Fund is the primary operating fund of the City. The General Fund accounts for all financial resources except those required to be accounted for in another fund. That is, it is assumed that all of the City’s activities are reported in the General Fund unless there is a compelling reason to report an activity in some other fund type. Generally Accepted Accounting Principles (GAAP) prescribe that a government report only one general fund.

There are at least three compelling reasons to account for a particular activity in some type of fund other than the General Fund:
● GAAP Requirements. In certain instances, GAAP require the use of another fund type.

Examples of such requirements are found in reporting for resources that are required to be held in trust for employee pension plans, other postemployment benefit plans, or other employee benefit plans. The City does not have such plans. ● Legal Requirements. There may be legal requirements that a certain fund type be used to account for a given activity. Most special revenue sources that are legally restricted to expenditure for specified purposes (Capital Growth Fund, grants, local return of Proposition A and C, CDBG, Gas Taxes, etc.) fall into this accounting category. ● Financial Administration. The demands of sound financial administration may require the use of a fund other than the General Fund. For example, the City has found it appropriate to account for the Parking and Business Improvement Tax, and Mission Meridian Public Garage in this manner.

Internal Service Funds
Internal service funds account for activities that provide goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost-reimbursement basis. Funds included are:
103-Insurance Fund – To provide resources for general liability and workers’ compensation insurance claims.

Special Revenue Funds
Special revenue funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Funds included are:
201-MTA Pedestrian Improvement Fund – To account for MTA grants used for the Fair Oaks/Mission pedestrian improvement projects which include pedestrian accessibility, widened bikeways, landscaping, lighting modification and aesthetics. 205-Proposition “A” Local Return Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Proposition A in 1980. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
4 - 253

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 217
206-State and Local Recovery Fund (SLRF) – To account for all revenues and expenditures associated with this State fund.
207-Proposition “C” Local Return Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Proposition C in 1990. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
209-Carlyle Library Bequest – Carlyle donation
208-TEA/Metro Fund – To account for all revenues and expenditures associated with the TEA/Metro Fund. All revenues of this fund must be expended for transportation-related items. 211-CTC Traffic Improvement Grant Fund – To account for state and federal funding of street and intersection improvements relieving congestion at our busiest intersections. 215-Street Lighting and Landscaping Fund – To account for the costs associated with the City’s street lighting and median landscaping programs. These costs are deemed to benefit all property owners who are assessed their proportionate share of the costs. These assessments are placed on the property tax bill and collected and remitted to the City by the County of Los Angeles.
217-Public, Education, and Government Fund – To account for revenues and expenditures used for public education and government access charges that the City’s cable franchise collects.

Monies in this fund must be used to purchase equipment related to the production of public education and government access television.
218-Clean Air Act Fund – To account for revenues and expenditures expended for air quality improvement projects as established by the South Coast Air Quality Management District. 220-Business Improvement Tax (BIT) Fund – To account for business improvement tax returns collected by the City for specified purposes within the Parking and Business Improvement Area:
(1) decoration of any public place, (2) promotion of public events; (3) furnishing of music; (4) general promotion of retail trade activities.
223-Gold Line Mitigation Fund – To account for the MTA’s funding for the improvements to the Gold Line Mission Street Station.
226-Mission Meridian Public Garage Fund – To account for the revenues and expenditures of the Mission Meridian Public Garage.
228-Housing Authority Fund – To account for the revenues and expenditures for the City of South Pasadena Housing Authority.
230-State Gas Tax Fund – To account for all state gas tax related revenues and expenditures, including street repair, reconstruction and maintenance. State law requires these gasoline taxes to be used to maintain the City’s street and highway system. 232-County Park Bond – To account for the revenues and expenditures for the County Park Bond related improvements.
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CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 218
233-Measure R Fund – To account for all revenues and expenditures associated with the onehalf cent sales tax approved by Measure R in 2009. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
234-LACMTA Measure M MAT Grant Fund – To account for all revenues and expenditures associated with the one-half cent sales tax approved by Measure M in 2016. All revenues of this fund must be expended for transportation-related items eligible under the Metro Active Transportation, Transit and First/Last Mile (MAT) Program. 236-Measure M Fund – To account for all revenues and expenditures associated with the onehalf cent sales tax approved by Measure M in 2016. All revenues of this fund must be expended for transportation-related items as established by the Los Angeles County Transportation Commission.
238-MSRC Grant Fund – To account for the revenues and expenditures for the Mobile Source Air Pollution Reduction Review Committee projects.
245-Bike and Pedestrian Paths Fund – To account for the revenues and expenditures for bike and pedestrian facilities improvements funded by the State of California Transportation Development Act.
247-SGVCOG Grant Fund – To account for the revenues and expenditures to implement the Slow Streets Program funded by San Gabriel Valley Slower, Safer Street Program. 248-BTA Grant Fund – To account for the revenues and expenditures for the Bicycle Transportation Account (BTA) grant funded by the Los Angeles County Metropolitan Transportation Authority. This grant was awarded to fund two projects from the City’s Bicycle Master Plan: the Mission Street Green Sharrow Lane Project and the South Pasadena Bicycle Parking Project.
249-Open Streets Grant Fund – To account for the revenues and expenditures for the open streets grant funded by the Los Angeles County Metropolitan Transportation Authority. The goals of the Open Streets Grant Program is to provide opportunities for 1) riding transit, walking and riding a bike, possibly for the first time, 2) to encourage future mode shift to more sustainable transportation modes, and for 3) civic engagement to foster the development of multi-modal policies and infrastructure at the city/community level. 255-Capital Growth Requirement Fund – To account for fees paid to the City for building development to be applied towards the costs of public facilities improvements. 260-Community Development Block Grant (CDBG) Fund – To account for the revenues and expenditures for Community Development Block Grant projects. 270-Asset Forfeiture Fund – To account for proceeds received from forfeiture in narcotics investigations allocated for law enforcement activities. 272, 273 & 274-Federal and State Public Safety Grant Funds – To account for the operations of various federal and state grants, including COPS grants, and Homeland Security grants. 4 - 255

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 219
275- Park Impact Fees Fund – To account for the proceeds of a development fee used for the purpose of park facilities improvements and related expenditures. 277- Highway Safety Improvement Program Grant (HSIP) Fund – To account for revenues and expenditures related to street improvements funded by the grant.

Enterprise Funds
An enterprise fund may be used to report any activity for which a fee is charged to external users for goods or services. GAAP also require the use of an enterprise fund for any activity whose principal external revenue sources are used as the sole leverage for issuance of debt; if the cost of providing services must legally be recovered through fees or charges; or if the government’s policy is to establish activity fees or charges designed to recover the cost of providing service. 210 & 310-Sewer Fund – To account for the provision of sewer construction, maintenance and operation services to residents of the City.
295-Arroyo Seco Golf Course Fund – To account for revenues and expenses relating to the Golf Course.
500-Water Utility Enterprise Fund – To account for all the activities and operations of the Utility.

The Utility has several functioning wells (in neighboring San Gabriel and San Marino), three functioning reservoirs, and maintains miles of water lines and transmission lines. 505-2016 Water Revenue Bonds Fund – To account for proceeds from the2016 Water Bond issuance. Proceeds from the bonds are to be used solely for water capital projects, and funds will be transferred over to the Water Fund as project expenses are drawn down. 550-Public Financing Authority Fund – To account for debt service and related expenses of the 2013 Water Bond issuance.

Capital Projects Funds
Governments often find it useful to report major capital acquisition and construction separately from their ongoing activities. Separate reporting enhances an understanding of the government’s capital activities, and it helps to avoid the distortions in financial resources trend information that can arise when capital and operating activities are mixed. 104-Street Improvements Program Fund – To account for capital expenditures related to street improvements projects.
105-Facilities and Equipment Replacement Fund - To account the replacement costs of City vehicles and equipment.
108-SR110 General Fund Reserve Fund - To account for the capital expenditures related to improvement of transportation systems.
327-2000 Tax Allocation Bonds Fund – To account for capital expenditures for improvements 4 - 256

CITY OF SOUTH PASADENA DESCRIPTION OF FUNDS
PROPOSED BUDGET | FISCAL YEAR 2023-24 220
funded by the bonds formerly held by the Successor Agency to the Community Redevelopment Agency.

Fiduciary Funds
A fiduciary fund is used in governmental accounting to report on assets held in trust for others.

When financial statements are prepared for fiduciary funds, they are presented using the economic resources measurement focus and the accrual basis of accounting. 110-OPEB Trust Fund – Reserves to off-set future other post-employment benefit costs 4 - 257

CITY OF SOUTH PASADENA FINANCIAL POLICIES
PROPOSED BUDGET | FISCAL YEAR 2023-24 221
Financial Policies
Fiscal Year 2023-24

FORTHCOMING
4 - 258

CITY OF SOUTH PASADENA BUDGET ACCOUNTING
PROPOSED BUDGET | FISCAL YEAR 2023-24 222
Basis of Budget Accounting
The City of South Pasadena’s accounting records are maintained in full accordance with Generally Accepted Accounting Principles (GAAP), as established by the Governmental Accounting Standards Board (GASB).

The budget basis refers to when revenues and expenditures are recognized in the City’s accounts. Our annual budget is prepared on the same basis as the City’s Annual Comprehensive Financial Report (ACFR).

The modified accrual basis is followed in all governmental funds (General, Special Revenue, Debt Service and Capital). Under the modified accrual basis of accounting – wherein the measurement focus is placed on current financial resources rather than a determination of net income – revenues are recognized when they become measurable and available. The reported fund balance provides an indication of available, spendable resources. Expenditures are recognized generally when the related liability is incurred.

Enterprise Funds are accounted for using the accrual basis of accounting. This is an economic resources measurement focus. Revenues are recognized when they are earned, and expenses are recognized when incurred. The accrual basis focuses on net income, and the operating statements provide an indication of the economic net worth of the fund. For budgetary purposes, however, the reported fund balance is a calculation of liquid or near-liquid cash assets (current assets minus current liabilities).
4 - 259

CITY OF SOUTH PASADENA GANN LIMIT
PROPOSED BUDGET | FISCAL YEAR 2023-24 223
GANN Limit

FORTHCOMING
4 - 260
ATTACHMENT 2
Budget Changes
4 - 261
Row Labels Proposed FY 2023-24 Fund Account # Sum of Change 5/4/2023 Estimated 2022-23 101 101-0000-0000-4000-000 (658,630.00) 101-0000-0000-4010-000 325,444.00
206 206-0000-0000-5073-000 (3,029,618.00)
Estimated 2022-23 Total (3,362,804.00)
5/4/2023 Total (3,362,804.00)
5/16/2023 Estimated 2022-23 101 101-0000-0000-4000-000 325,444.00 101-0000-0000-4010-000 (325,444.00)
101-0000-0000-4200-000 (57,657.00)
101-0000-0000-4200-002 92,000.00
103 103-0000-0000-9911-000 1,489,285.00
108 108-0000-0000-9911-000 338,483.00
209 209-0000-0000-5071-000 (2,800,000.00)
215 215-0000-0000-9911-000 383,079.00
227 227-0000-0000-9911-000 196,500.00
310 310-0000-0000-9911-000 425,808.00
500 505-0000-0000-9911-000 2,448,838.00
550 550-0000-0000-9911-000 557,388.00
Estimated 2022-23 Total 3,073,724.00
Proposed 2023-24 101 101-0000-0000-4200-000 (122,086.00) 101-0000-0000-4200-002 (16,000.00)
101-0000-0000-9911-000 4,693.00
238 238-0000-0000-5071-014 (246,925.00)
260 260-0000-0000-5075-049 (111,059.00)
281 281-0000-0000-5071-000 (368,445.00)
310 310-0000-0000-9911-000 425,808.00
400 400-0000-0000-9911-000 16,128,868.00
500 505-0000-0000-9911-000 2,501,050.00
550 550-0000-0000-9911-000 529,276.00
Proposed 2023-24 Total 18,725,180.00
5/16/2023 Total 21,798,904.00
Grand Total 18,436,100.00
Estimated FY 2022/23 Proposed FY 2023/24 Estimated FY 2022/23 Proposed FY 2023/24 Estimated FY 2022/23 Proposed FY 2023/24 General Fund Revenue Summary 36,289,783 39,390,238 36,622,969 39,390,238 (333,186) - Other Funds 24,790,758 33,303,870 27,820,376 33,303,871 (3,029,618) (1) 61,080,541 72,694,108 64,443,345 72,694,109 (3,362,804) (1) Estimated FY 2022/23 Proposed FY 2023/24 Estimated FY 2022/23 Proposed FY 2023/24 Estimated FY 2022/23 Proposed FY 2023/24 General Fund Revenue Summary 36,622,969 39,390,238 36,588,626 39,523,631 34,343 (133,393) Other Funds 30,663,257 52,893,565 27,623,876 34,034,993 3,039,381 18,858,572 67,286,226 92,283,803 64,212,502 73,558,624 3,073,724 18,725,179 Change in Revenue from Draft 1 to Draft 2 to Draft 3
Draft #1 5/1-5/4 City Council Draft #2 5/16/23 Finance Commission Difference Draft #2 5/16/23 Finance Commission Draft #3 5/30/23 City Council Difference 4 - 262
City of South Pasadena
Budget Changes by Account # - Operating Revenue
FY 2023-24 Budget
From May 1, 2023 Onwards
Columns to Update
Estimated FY 2022-23 or
Account # Fund Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of
change
101-0000-0000-4000-000 101 Estimated 2022-23 13,425,000 14,083,630 (658,630) Property Taxes Secured Based on HdL projections 5/4/2023 101-0000-0000-4010-000 101 Estimated 2022-23 416,300 90,856 325,444 Property Taxes Unsecured Based on HdL projections 5/4/2023 206-0000-0000-5073-000 206 Estimated 2022-23 - 3,029,618 (3,029,618) Updated balance as $3m of SLFRF was received in July 2022 5/4/2023 209-0000-0000-5071-000 209 Estimated 2022-23 - 2,800,000 (2,800,000) Add revenue for Carlyle Library bequest 5/16/2023 260-0000-0000-5075-049 260 Proposed 2023-24 296,723 407,782 (111,059) Added in revenue from CDBG approved April 2023 5/16/2023 238-0000-0000-5071-014 238 Proposed 2023-24 - 102,700 (102,700) City / EV Charging System MSRC Grant Funds 5/16/2023 238-0000-0000-5071-014 238 Proposed 2023-24 - 144,225 (144,225) MSRC Grant Tesla Model Y Down Payment and Lease 5/16/2023 281-0000-0000-5071-000 281 Proposed 2023-24 - 368,445 (368,445) New Grant for Library roof and facilities repair 5/16/2023 101-0000-0000-9911-000 101 Proposed 2023-24 4,693 - 4,693 Removed transfers 5/16/2023 103-0000-0000-9911-000 103 Estimated 2022-23 1,489,285 - 1,489,285 Removed transfers 5/16/2023 108-0000-0000-9911-000 108 Estimated 2022-23 338,483 - 338,483 Removed transfers 5/16/2023 215-0000-0000-9911-000 215 Estimated 2022-23 383,079 - 383,079 Removed transfers 5/16/2023 227-0000-0000-9911-000 227 Estimated 2022-23 196,500 - 196,500 Removed transfers 5/16/2023 310-0000-0000-9911-000 310 Proposed 2023-24 425,808 - 425,808 Removed transfers 5/16/2023 400-0000-0000-9911-000 400 Proposed 2023-24 16,128,868 - 16,128,868 Removed transfers 5/16/2023 310-0000-0000-9911-000 310 Estimated 2022-23 425,808 - 425,808 Removed transfers 5/16/2023 505-0000-0000-9911-000 500 Proposed 2023-24 2,501,050 - 2,501,050 Removed transfers 5/16/2023 505-0000-0000-9911-000 500 Estimated 2022-23 2,448,838 - 2,448,838 Removed transfers 5/16/2023 550-0000-0000-9911-000 550 Proposed 2023-24 529,276 529,276 Removed transfers 5/16/2023 550-0000-0000-9911-000 550 Estimated 2022-23 557,388 557,388 Removed transfers 5/16/2023 101-0000-0000-4000-000 101 Estimated 2022-23 14,083,630 13,758,186 325,444 Updated values provided by HdL 5/16/2023 101-0000-0000-4010-000 101 Estimated 2022-23 90,856 416,300 (325,444) Updated values provided by HdL 5/16/2023 101-0000-0000-4200-000 101 Estimated 2022-23 2,891,664 2,949,321 (57,657) Updated values provided by HdL 5/16/2023 101-0000-0000-4200-000 101 Proposed 2023-24 2,850,235 2,972,321 (122,086) Updated values provided by HdL 5/16/2023 101-0000-0000-4200-002 101 Estimated 2022-23 3,114,000 3,022,000 92,000 Updated values provided by HdL 5/16/2023 101-0000-0000-4200-002 101 Proposed 2023-24 3,105,000 3,121,000 (16,000) Updated values provided by HdL 5/16/2023 4 - 263
Date of change 5/4/2023
Sum of Change Column Labels
Row Labels Department Division Estimated 2022-23 Proposed 2023-24 (blank) Grand Total General City Manager City Manager 242,015 242,015
Economic Development (89,108) (89,108)
Community Development Community Development (10,000) (10,000) Community Services Community Services (51,500) (22,314) (73,814) Recreation and Youth Services (5,500) 21,723 16,223
Senior Services (2,000) (2,000)
Finance Finance Department 6,130 6,130
Non-Department Overhead 1,574,720 (77,250) 1,497,470
Fire Fire (50,000) (50,000)
General Fund Reserve General Fund Reserve 40,000 400,000 440,000 Library Library (24,211) (24,211)
Management Services City Clerk 8,200 8,200
Human Resources 10,205 10,205
Information Services 7,991 7,991
Legal Services (262,681) (262,681)
Management Services (39,800) (31,705) (71,505)
Misc Transfers (blank) (1,489,285) (1,489,285)
Police Police (21,945) (21,945)
Public Works Enviromental Services (10,669) (10,669)
Facilities Maintenance (16,200) (4,400) (20,600)
Park Maintenance (50,215) (50,215)
Public Works Administration (2,500) 64,013 61,513
General Total (139,849) 253,564 113,715
Other City Manager Community Promotion (112,000) (105,500) (217,500) Community Services Arroyo Seco Golf – Food and Beverage 21,084 21,084 Prop "A" - Local Transit Administration (1,587) (1,587) Prop “A” – Dial A Ride (86,126) (86,126)
Prop “A” – Transit Planning (2,380) (2,380)
Prop “C” – Dial A Ride 81,126 81,126
Finance Utility Billing (5,640) (5,640)
Library Library 2,800,000 2,800,000
Public Works Measure W - Safe Clean Water Act (5,334) (5,334) Sewer Maintenance (89,222) (21,162) (110,384)
Street Maintenance (232,100) (5,334) (237,434)
Street Tree Maintenance (2,000) (2,000)
Water Distribution (142,114) (41,338) (183,452)
Water Efficiency (40,000) (40,000)
Water Production 5,187,733 5,187,733
Other Total 4,612,297 2,585,808 7,198,105
(blank) (blank) (blank) - -
(blank) Total - -
Grand Total 4,472,448 2,839,372 - 7,311,820
Revenue Expenditures Revenue Expenditures Revenue Expenditures FY 2022/23 61,080,541 65,888,478 64,443,345 61,416,031 (3,362,804) 4,472,447 FY 2023/24 72,694,109 88,599,692 72,694,109 85,760,321 - 2,839,371 Draft #1 5/1-5/4 City Council Draft #2 5/16/23 Finance Commission Difference 4 - 264
Date of change 5/16/2023
Proposed FY 2023-24 Proposed 2023-24
Row Labels Department Division Sum of Change
General City Manager City Manager 923
Community Development Community Development (13,800)
Community Development 13,496
Community Services Community Services 4,266
Recreation and Youth Services 3,450
Senior Services 2,765
Finance Finance Department 3,939
Fire Fire 53,207
Library Library (5,778)
Management Services City Clerk 30,049
Human Resources 2,162
Management Services (5,408)
Police Police 348,171
Public Works Enviromental Services 1,903
Facilities Maintenance 31,203
Park Maintenance 26,637
Public Works Administration 7,881
General Total 505,066
Other Community Development 4,000
Community Services Prop "A" - Local Transit Administration (610) Prop “A” – Dial A Ride 395
Prop “A” – Transit Planning (914)
Finance Utility Billing 3,990
Police Facilities and Maintenance Equipment (165,502)
Public Works Measure W - Safe Clean Water Act 952
Sewer Maintenance 4,885
Street Lighting 13,249
Street Maintenance 11,908
Street Tree Maintenance 17,929
Water Distribution 6,026
Water Efficiency 24,627
Water Production (301)
Capital Projects 147,300
Other Total 67,935
Grand Total 573,001
Revenue Expenditures Revenue Expenditures Revenue Expenditures FY 2022/23 64,443,345 61,416,031 63,879,316 61,416,031 564,029 - FY 2023/24 72,694,109 85,760,321 73,558,624 85,187,318 (864,515) 573,003 Draft #2 5/16/23 Finance Commission Draft #3 5/30/23 City Council Difference 4 - 265
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Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change City Manager 101-2010-2011 City Manager Estimated 2022-23 778,808 589,285 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 - 20,819 Update to reflect management intern 5/4/2023 City Manager 101-2010-2011 City Manager Estimated 2022-23 - 4,797 Update to reflect staff overtime 5/4/2023 City Manager 101-2010-2011 City Manager Estimated 2022-23 187,487 141,862 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 8,026 6,073 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 13,768 10,418 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 82,488 62,414 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 1,691 1,280 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 5,427 4,107 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 825 624 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2010-2011 City Manager Estimated 2022-23 21,263 16,088 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
City Manager 101-2020-2012 Economic Development Estimated 2022-23 6,000 8,328 Pulled up GL and funds have been used this FY for this account 5/4/2023 City Manager 101-2020-2012 Economic Development Estimated 2022-23 71,200 Pulled up GL and funds have been used this FY for this account 5/4/2023
City Manager 101-2020-2012 Economic Development Estimated 2022-23 - 7,180 Pulled up GL and funds have been used this FY for this account 5/4/2023
City Manager 101-2020-2012 Economic Development Estimated 2022-23 - 8,400 Pulled up GL and funds have been used this FY for this account 5/4/2023
City Manager 220-2010-2301 Community Promotion Estimated 2022-23 105,500 Pulled up GL and funds have been used this FY for this account 5/4/2023
220 City Manager 220-2010-2301 Community Promotion Proposed 2023-24 105,500 Use prior year budget until Council provides direction 5/4/2023 City Manager 220-2010-2301 Community Promotion Estimated 2022-23 - 6,500 Pulled up GL and funds have been used this FY for this account 5/4/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 - 10,000 Advertising - notice neighboring prop owners of projects 5/4/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 - 2,000 Provides compensation for hours worked beyond normal 5/4/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 232,255 240,553 Update Community Service Directors Salary Schedule 5/4/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 - 10,500 Need part-time staff for this division 5/4/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 26,820 27,920 Update Community Service Directors Salary Schedule 5/4/2023 101
Community Services 101-8030-8031 Community Services Proposed 2023-24 47,992 50,114 Update Community Service Directors Salary Schedule 5/4/2023 101
Community Services 101-8030-8031 Community Services Proposed 2023-24 2,323 2,406 Update Community Service Directors Salary Schedule 5/4/2023 101
Community Services 101-8030-8031 Community Services Proposed 2023-24 2,631 2,721 Update Community Service Directors Salary Schedule 5/4/2023 101
Community Services 101-8030-8031 Community Services Proposed 2023-24 3,368 3,488 Update Community Service Directors Salary Schedule 5/4/2023 Community Services 101-8030-8031 Community Services Estimated 2022-23 - 1,500 Update current expenses 5/4/2023
Community Services 101-8030-8031 Community Services Estimated 2022-23 - 50,000 Was missed with original draft 5/4/2023
101
Community Services 101-8030-8032 Recreation and Youth Services Proposed 2023-24 - 2,500 Provides compensation for hours worked beyond normal workweek 5/4/2023
101
Community Services 101-8030-8032 Recreation and Youth Services Proposed 2023-24 61,320 37,096 Updated calculation for FICA 5/4/2023
Community Services 101-8030-8032 Recreation and Youth Services Estimated 2022-23 5,500 Update current expenses 5/4/2023
205
Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 16,277 17,383 Update Community Service Directors Salary Schedule 5/4/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 2,158 2,305 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 4,987 5,282 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 163 174 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 177 189 Update Community Service Directors Salary Schedule 5/4/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 236 252 Update Community Service Directors Salary Schedule 5/4/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 24,415 26,075 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 3,237 3,458 Update Community Service Directors Salary Schedule 5/4/2023 4 - 266
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change 205
Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 7,480 7,922 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 244 261 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 265 283 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 354 378 Update Community Service Directors Salary Schedule 5/4/2023 205
Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 206,931 275,655 Personnel Update - See attached worksheet 5/4/2023
205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 5,000 In narratives but didn't flow to Budget detail 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 24,724 30,222 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 2,069 2,757 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 3,628 4,374 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 43,470 47,070 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 603 768 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 2,185 2,795 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 272 371 Personnel Update - See attached worksheet 5/4/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 10,423 11,419 Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 68,724 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 5,498 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 687 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 746 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 3,600 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 165 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 610 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 99 - Personnel Update - See attached worksheet 5/4/2023 207 Community Services 207-8030-8025 Prop “C” – Dial A Ride Proposed 2023-24 996 - Personnel Update - See attached worksheet 5/4/2023 295 Community Services 295-8030-8045 Arroyo Seco Golf – Food and Beverage Proposed 2023-24 31,700 10,616 Draft had incorrect amount 5/4/2023 101
Finance 101-3010-3011 Finance Department Proposed 2023-24 1,395 971 Allocate partial expenses to water fund 5/4/2023
101 Finance 101-3010-3011 Finance Department Proposed 2023-24 10,055 6,793 Allocate partial expenses to water fund 5/4/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 6,360 3,916 Allocate partial expenses to water fund 5/4/2023 Finance 101-3010-3041 Non-Department Overhead Estimated 2022-23 3,583,391 2,094,105 Formula error caught and corrected 5/4/2023 Finance 101-3010-3041 Non-Department Overhead Estimated 2022-23 660,434 575,000 Made correction to the calculation 5/4/2023 101 Finance 101-3010-3041 Non-Department Overhead Proposed 2023-24 540,000 592,250 Made correction to the calculation 5/4/2023 101 Finance 101-3010-3041 Non-Department Overhead Proposed 2023-24 110,000 135,000 Add in OPEB Actuarial Services by Bartel 5/4/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 - 424 Allocate partial expenses to water fund 5/4/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 300 3,512 Allocate partial expenses to water fund 5/4/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 500 2,504 Allocate partial expenses to water fund 5/4/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 82,500 132,500 Contract Services - San Marino (surplus funds from end of FY 5/4/2023 General Fund Reserve General Fund Reserve Estimated 2022-23 40,000 - 5/4/2023 General Fund Reserve General Fund Reserve Proposed 2023-24 400,000 - 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 883,799 901,091 Update Library Directors Salary Schedule 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 96,336 98,629 Update Library Directors Salary Schedule 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 149,295 153,309 Update Library Directors Salary Schedule 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 8,737 8,910 Update Library Directors Salary Schedule 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 19,582 19,770 Update Library Directors Salary Schedule 5/4/2023 101 Library 101-8010-8011 Library Proposed 2023-24 65,746 65,997 Update Library Directors Salary Schedule 5/4/2023 Library Library Proposed 2023-24 2,800,000 - Spend down of bequest 5/4/2023 Management Services 101-2010-2501 Legal Services Estimated 2022-23 632,459 895,140 Current expenses are higher than estimated 5/4/2023
101 Management Services 101-2030-2031 Management Services Proposed 2023-24 163,617 165,804 Update Management Services Directory Salary Schedule 5/4/2023 101
Management Services 101-2030-2031 Management Services Proposed 2023-24 49,504 78,000 Added retiree helping through December 2023 5/4/2023
101 Management Services 101-2030-2031 Management Services Proposed 2023-24 21,696 21,986 Update Management Services Directory Salary Schedule 5/4/2023 101
Management Services 101-2030-2031 Management Services Proposed 2023-24 50,128 50,376 Update Management Services Directory Salary Schedule 5/4/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 1,636 1,658 Update Management Services Directory Salary Schedule 5/4/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 2,314 2,338 Update Management Services Directory Salary Schedule 5/4/2023 101
Management Services 101-2030-2031 Management Services Proposed 2023-24 6,159 6,597 Added retiree helping through December 2023 5/4/2023
Management Services 101-2030-2031 Management Services Estimated 2022-23 - 16,000 Pulled up GL and funds have been used this FY for this account 5/4/2023
Management Services 101-2030-2031 Management Services Estimated 2022-23 - 300 Pulled up GL and funds have been used this FY for this account 5/4/2023 Management Services 101-2030-2031 Management Services Estimated 2022-23 - 2,000 Pulled up GL and funds have been used this FY for this account 5/4/2023 4 - 267
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change Management Services 101-2030-2031 Management Services Estimated 2022-23 - 2,000 Pulled up GL and funds have been used this FY for this account 5/4/2023 Management Services 101-2030-2031 Management Services Estimated 2022-23 - 4,000 Pulled up GL and funds have been used this FY for this account 5/4/2023 Management Services 101-2030-2031 Management Services Estimated 2022-23 - 500 Pulled up GL and funds have been used this FY for this account 5/4/2023 Management Services 101-2030-2031 Management Services Estimated 2022-23 - 15,000 Pulled up GL and funds have been used this FY for this account 5/4/2023 101
Management Services 101-2030-2032 Information Services Proposed 2023-24 215,027 207,036 Removed 2nd docusign expense and moved Zoom expense from 8060 to 8180 5/4/2023
101
Management Services 101-2030-2033 City Clerk Proposed 2023-24 8,850 44,850 Move Expense for Outlook Newspaper from 8170 to 8180 5/4/2023
101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 111,000 75,000 Move Expense for Outlook Newspaper from 8170 to 8180 5/4/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 83,200 75,000 Update to correct amount 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 168,482 189,523 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 37,919 162,315 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 30,615 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 231,641 45,625 Formula error caught and corrected 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 198,550 1,953 Formula error caught and corrected 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 3,351 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 20,073 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 412 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 1,321 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 201 Moved HR personnel incorrectly allocated in original estimation 5/4/2023
Management Services 101-2030-2034 Human Resources Estimated 2022-23 - 5,174 Moved HR personnel incorrectly allocated in original estimation 5/4/2023 Management Services 101-2030-2034 Human Resources Estimated 2022-23 4,173 170,000 Current expenses are higher than estimated 5/4/2023 Misc Transfers Estimated 2022-23 721,562 2,210,847 Adjust transfers due to CIP 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 5,561,902 5,612,851 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 915,858 920,014 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 54,682 55,191 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 217,279 217,843 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 868,440 890,760 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 12,234 12,474 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 44,309 45,209 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 5,544 5,643 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 87,226 87,980 Personnel Update - See attached worksheet 5/4/2023 101 Police 101-4010-4011 Police Proposed 2023-24 58,546 - Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 530,593 485,874 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 54,847 51,270 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 5,306 4,859 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 6,677 6,192 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 81,858 68,466 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 1,127 983 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 4,448 3,908 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 515 455 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 10,084 9,436 Personnel Update - See attached worksheet 5/4/2023 Public Works 101-6010-6011 Public Works Administration Estimated 2022-23 47,715 50,215 Update current expenses 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 50,368 57,821 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 5,761 6,357 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 504 578 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 547 628 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 5,682 7,914 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 88 112 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 331 421 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 40 50 Personnel Update - See attached worksheet 5/4/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 730 838 Personnel Update - See attached worksheet 5/4/2023 Public Works 101-6010-6410 Park Maintenance Estimated 2022-23 - 50,215 PY $132k, CY est 50k, Budget is $400k, should we estimate 5/4/2023 Public Works 101-6010-6601 Facilities Maintenance Estimated 2022-23 - 700 Updated estimated costs 5/4/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 - 700 Didn't flow into Budget Draft but was discussed and approved 5/4/2023 Public Works 101-6010-6601 Facilities Maintenance Estimated 2022-23 - 15,000 Update fuel expenses 5/4/2023
101
Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 36,300 40,000 Additional installation of new units of Cintas Eye Wash Stations and monthly services so they may stay compliant with OSHA 5/4/2023 Public Works 101-6010-6601 Facilities Maintenance Estimated 2022-23 - 500 Estimate training costs 5/4/2023
Public Works 500-6010-6711 Water Production Estimated 2022-23 205,267 (205,267) Update current expenses 5/4/2023
4 - 268
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 120,000 (120,000) Update current expenses 5/4/2023
Public Works 500-6010-6710 Water Distribution Estimated 2022-23 117,114 (117,114) Update current expenses 5/4/2023
Public Works 210-6010-6501 Sewer Maintenance Estimated 2022-23 69,022 (69,022) overhead allocation estimate 5/4/2023
503
Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 - 40,000 (40,000) Didn't flow into Budget Draft but was discussed and approved by CM in budget meeting 5/4/2023
Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 35,000 (35,000) Update current expenses 5/4/2023
Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 26,000 (26,000) Update current expenses 5/4/2023
Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 20,000 (20,000) Update current expenses 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 20,000 (20,000) Update current expenses 5/4/2023 Public Works 500-6010-6710 Water Distribution Estimated 2022-23 20,000 (20,000) Update current expenses 5/4/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 - 20,000 (20,000) Didn't flow into Budget Draft but was discussed and approved 5/4/2023 210
Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 393,780 408,851
(15,071) Personnel Update - See attached worksheet; update Management Services Directory Salary Schedule 5/4/2023
Public Works 210-6010-6501 Sewer Maintenance Estimated 2022-23 15,000 (15,000) Update fuel expenses 5/4/2023
Public Works 500-6010-6711 Water Production Estimated 2022-23 7,000 (7,000) Update current expenses 5/4/2023 Public Works 500-6010-6710 Water Distribution Estimated 2022-23 5,000 (5,000) Update current expenses 5/4/2023
Public Works 210-6010-6501 Sewer Maintenance Estimated 2022-23 1,000 5,600 (4,600) Current expenses are higher than estimated 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 51,165 55,629 (4,464) Personnel Update - See attached worksheet; update 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 36,678 40,405 (3,727) Personnel Update - See attached worksheet 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 659,940 663,666 (3,727) Personnel Update - See attached worksheet 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 3,500 (3,500) Update current expenses 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 3,000 (3,000) Update current expenses 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 3,000 (3,000) Update current expenses 5/4/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 - 2,000 (2,000) Didn't flow into Budget Draft but was discussed and approved 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 39,925 41,140 (1,214) Personnel Update - See attached worksheet; update 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 119,721 120,837 (1,116) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 4,767 5,883 (1,116) Personnel Update - See attached worksheet 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 1,000 (1,000) Update current expenses 5/4/2023 Public Works 210-6010-6501 Sewer Maintenance Estimated 2022-23 600 (600) Current expenses are higher than estimated 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 500 (500) Update current expenses 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 58,382 58,680 (298) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 3,800 4,098 (298) Personnel Update - See attached worksheet 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 5,710 5,928 (219) Personnel Update - See attached worksheet; update 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 2,938 3,118 (180) Personnel Update - See attached worksheet; update 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 8,244 8,408 (164) Personnel Update - See attached worksheet; update 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 3,916 4,066 (151) Personnel Update - See attached worksheet; update 5/4/2023 Public Works 230-6010-6116 Street Maintenance Estimated 2022-23 100 (100) Update current expenses 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 9,569 9,623 (54) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 532 586 (54) Personnel Update - See attached worksheet 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 803 851 (48) Personnel Update - See attached worksheet; update 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 6,374 6,419 (45) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 241 286 (45) Personnel Update - See attached worksheet 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 21,770 21,811 (40) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 398 439 (40) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 367 404 (37) Personnel Update - See attached worksheet 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 6,554 6,592 (37) Personnel Update - See attached worksheet 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 399 419 (20) Personnel Update - See attached worksheet; update 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 1,847 1,859 (12) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 64 76 (12) Personnel Update - See attached worksheet 5/4/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 891 896 (5) Personnel Update - See attached worksheet 5/4/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 30 35 (5) Personnel Update - See attached worksheet 5/4/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 13,738 13,675 63 Personnel Update - See attached worksheet 5/4/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 50,381 50,013 368 Personnel Update - See attached worksheet; update 5/4/2023 Public Works 500-6010-6711 Water Production Estimated 2022-23 6,000,000 600,000 5,400,000 Update to correct amount 5/4/2023 Capital Projects Capital Projects Estimated 2022-23 - 170,000 Erroneously missed, should be $170,000 5/16/2023 400 Capital Projects 400-9000-XXXX Proposed 2023-24 16,128,868 15,981,568 Adjust transfers due to CIP 5/16/2023 101 City Manager 101-2010-2011 City Manager Proposed 2023-24 111098 110,175 Personnel Update - See attached worksheet 5/16/2023 101
Community Development 101-7010-7011 Community Development Proposed 2023-24 1335226.32 1,324,573 Personnel Update - See attached worksheet 5/16/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 - 15,000 Added Overtime for staff who are not exempt 5/16/2023 4 - 269
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 134760.1446 133,667 Personnel Update - See attached worksheet 5/16/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 13334.8392 13,228 Personnel Update - See attached worksheet 5/16/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 16217.15 16,082 Personnel Update - See attached worksheet 5/16/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 163028 161,675 Personnel Update - See attached worksheet 5/16/2023 101 Community Development 101-7010-7011 Community Development Proposed 2023-24 25386.18786 25,232 Personnel Update - See attached worksheet 5/16/2023 101
Community Development 101-7010-7011 Community Development Proposed 2023-24 795,700 794,500 $1,200 parking permit vending machine moved to Comm Services
5/16/2023
278 Community Development 278-7010-7011 Proposed 2023-24 4000 - Erroneously entered, should be $0 5/16/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 145660 144,975 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 11653 11,598 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 1457 1,450 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 2918 2,910 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 17,383 17,905 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 2,305 2,374 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 174 179 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 189 194 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-2010-2210 Prop "A" - Local Transit Administration Proposed 2023-24 252 260 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 26,075 26,858 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 3,458 3,561 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 261 269 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 283 292 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8024 Prop “A” – Transit Planning Proposed 2023-24 378 389 Personnel Update - See attached worksheet 5/16/2023 205 Community Services 205-8030-8025 Prop “A” – Dial A Ride Proposed 2023-24 47,585 47,190 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8021 Senior Services Proposed 2023-24 11521 11,511 Personnel Update - See attached worksheet 5/16/2023 101
Community Services 101-8030-8021 Senior Services Proposed 2023-24 5,000 3,000 Remove one-time purchase of iPads for class registration 5/16/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 240553 244,468 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 27920 28,439 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 2406 2,445 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 2721 2,764 Personnel Update - See attached worksheet 5/16/2023 101 Community Services 101-8030-8031 Community Services Proposed 2023-24 3488 3,545 Personnel Update - See attached worksheet 5/16/2023 101
Community Services 101-8030-8031 Community Services Proposed 2023-24 17,100 8,261 Removed replacement of refrigerators ($5,000), remove microwave ($1,100), remove new fridge at Eddie Park ($1,200), remove park sign ($2,000)
5/16/2023
101 Community Services 101-8030-8032 Recreation and Youth Services Proposed 2023-24 58,250 56,800 Removed walk/bike to school ($1,450) 5/16/2023 101
Community Services 101-8030-8032 Recreation and Youth Services Proposed 2023-24 4,500 2,500 Remove one-time purchase of iPads for class registration 5/16/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 538,709 535,178 Personnel Update - See attached worksheet 5/16/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 43,044 42,762 Personnel Update - See attached worksheet 5/16/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 5373.3042 5,338 Personnel Update - See attached worksheet 5/16/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 6004.1405 5,966 Personnel Update - See attached worksheet 5/16/2023 101 Finance 101-3010-3011 Finance Department Proposed 2023-24 7811.28021 7,760 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 389477.56 386,094 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 32785.10096 32,378 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 3885.598 3,852 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 4321.469 4,285 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 5647.42462 5,598 Personnel Update - See attached worksheet 5/16/2023 500 Finance 500-3010-3012 Utility Billing Proposed 2023-24 9565 9,486 Personnel Update - See attached worksheet 5/16/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 2787439.52 2,745,719 Personnel Update - See attached worksheet 5/16/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 545254.1 538,397 Personnel Update - See attached worksheet 5/16/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 27314.8 26,898 Personnel Update - See attached worksheet 5/16/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 242373.87 238,767 Personnel Update - See attached worksheet 5/16/2023 101 Fire 101-5010-5011 Fire Proposed 2023-24 40678.75704 40,074 Personnel Update - See attached worksheet 5/16/2023 101 Library 101-8010-8011 Library Proposed 2023-24 901091 904,837 Personnel Update - See attached worksheet 5/16/2023 101 Library 101-8010-8011 Library Proposed 2023-24 98629 100,577 Personnel Update - See attached worksheet 5/16/2023 101 Library 101-8010-8011 Library Proposed 2023-24 8910 8,947 Personnel Update - See attached worksheet 5/16/2023 101 Library 101-8010-8011 Library Proposed 2023-24 19770 19,762 Personnel Update - See attached worksheet 5/16/2023 101 Library 101-8010-8011 Library Proposed 2023-24 65997 66,051 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 165804 170,781 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 21986 22,646 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 1658 1,708 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 2338 2,392 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2031 Management Services Proposed 2023-24 6597 6,263 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 216948 182,655 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 17356 14,612 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 2169 1,827 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 2356 1,984 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 3146 2,648 Personnel Update - See attached worksheet 5/16/2023 4 - 270
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change 101 Management Services 101-2030-2033 City Clerk Proposed 2023-24 75,000 83,200 Add in funds for municipal codification services in print and on w 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 311,868 315,854 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 31,518 31,290 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 38,262 37,944 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 3,119 3,159 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 3,387 3,430 Personnel Update - See attached worksheet 5/16/2023 101 Management Services 101-2030-2034 Human Resources Proposed 2023-24 10,266 4,580 Personnel Update - See attached worksheet 5/16/2023 105 Police 105-4010-4011 Facilities and Maintenance Equipment Proposed 2023-24 366,000 531,502 Calculations based off of Staff Report for Tesla 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 5,612,851 5,196,021 Personnel Update - See attached worksheet 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 75,278 104,419 Correction to PD part-time staff missed 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 920,014 863,575 Personnel Update - See attached worksheet 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 55,191 51,023 Personnel Update - See attached worksheet 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 217,843 202,168 Personnel Update - See attached worksheet 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 575,105 695,105 Update for City Hall Security contract 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 1,237,622 1,237,237 Personnel Update - See attached worksheet 5/16/2023 101 Police 101-4010-4011 Police Proposed 2023-24 87,980 84,165 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 163,424 163,884 (460) Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 17,968 18,029 (61) Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 35,203 35,213 (10) Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 2,370 2,376 (7) Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 6,028 6,033 (5) Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 1,634 1,638 (5) Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 404.046 396 8 Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 438.7945 430 9 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 9,327 9,316 11 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 485873.9 479,259 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 51269.5204 50,837 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 4858.739 4,793 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 6191.664 6,120 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 72222 71,623 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6011 Public Works Administration Proposed 2023-24 9435.55175 9,340 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 57820.7 56,167 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 6357.16384 6,249 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 578.207 562 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 627.933 610 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 10085 10,002 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6015 Enviromental Services Proposed 2023-24 838.40015 814 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 124777.44 101,744 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 12834.97934 10,992 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 1242.936 1,013 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 4529.911 3,472 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 34712 34,424 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 16616 16,478 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6410 Park Maintenance Proposed 2023-24 1809.27288 1,475 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 324116.85 297,244 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 31754.61216 29,605 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 3220.9125 2,952 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 12802.6645 11,568 Personnel Update - See attached worksheet 5/16/2023 101 Public Works 101-6010-6601 Facilities Maintenance Proposed 2023-24 4699.694325 4,310 Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 585.8667 574 12 Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 5,043 5,001 42 Personnel Update - See attached worksheet 5/16/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 4066 4,022 44 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 6,535.00 6,481 54 Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 4098.12192 4,044 54 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 13,738 13,675 63 Personnel Update - See attached worksheet 5/16/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 5928 5,864 64 Personnel Update - See attached worksheet 5/16/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 8408 8,324 84 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 6591.5725 6,490 101 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6201 Street Lighting Proposed 2023-24 318 203 115 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 9623.159929 9,476 147 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 1375.422 1,222 154 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6201 Street Lighting Proposed 2023-24 461.276175 294 167 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 1,104.85 885 220 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 2000.37534 1,778 223 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6711 Water Production Proposed 2023-24 28,507 28,271 236 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 31,723 31,460 263 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 33,376 33,099 277 Personnel Update - See attached worksheet 5/16/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 41140 40,855 285 Personnel Update - See attached worksheet 5/16/2023 4 - 271
Columns to Update
Estimated FY 2022-23 or
Fund # Department Fund-Dept-Div Division Proposed FY 2023-24 Original Amount Updated Amount Change Reason Date of change 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 102,227 101,928 299 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 1,717.26 1,409 308 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 3,346.40 3,028 319 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 21810.7255 21,374 437 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6201 Street Lighting Proposed 2023-24 1,251 722 529 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 4224.754 3,519 705 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 58680.24824 57,881 800 Personnel Update - See attached worksheet 5/16/2023 239 Public Works 239-6010-6011 Measure W - Safe Clean Water Act Proposed 2023-24 40404.6 39,578 827 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6201 Street Lighting Proposed 2023-24 2,545 1,624 921 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 16482.96379 15,254 1,228 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 158,610 157,293 1,317 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 9,951.85 8,194 1,758 Personnel Update - See attached worksheet 5/16/2023 500 Public Works 500-6010-6710 Water Distribution Proposed 2023-24 947,470 943,124 4,346 Personnel Update - See attached worksheet 5/16/2023 210 Public Works 210-6010-6501 Sewer Maintenance Proposed 2023-24 408851 404,442 4,409 Personnel Update - See attached worksheet 5/16/2023 230 Public Works 230-6010-6116 Street Maintenance Proposed 2023-24 663666.202 653,521 10,146 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6201 Street Lighting Proposed 2023-24 31,812 20,295 11,517 Personnel Update - See attached worksheet 5/16/2023 215 Public Works 215-6010-6310 Street Tree Maintenance Proposed 2023-24 137956.92 122,601 15,356 Personnel Update - See attached worksheet 5/16/2023 503 Public Works 503-6010-6713 Water Efficiency Proposed 2023-24 110,870.37 88,901 21,969 Personnel Update - See attached worksheet 5/16/2023 Transfers Transfers Estimated 2022-23 2,210,847 Removed transfers 5/16/2023 4 - 272
ATTACHMENT 3
Position Control Report
4 - 273
City of South Pasadena
Proposed Position Report as of
Thursday, May 25, 2023
BudgetedAuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE

CITY COUNCIL
1 1010 1011 City Council Council Member Braun, Janet Filled FT 1.002 1010 1011 City Council Council Member Cacciotti, Michael Filled FT 1.00 3 1010 1011 City Council Council Member Donovan, John Jr. Filled FT 1.00 4 1010 1011 City Council Mayor Primuth, Jon Filled FT 1.00 5 1010 1011 City Council Mayor Pro Tem Zneimer, Evelyn Filled FT 1.00

5.00 CITY TREASURER
6 3021 City Treasurer City Treasurer Filled FT 1.00

1.00 CITY MANAGER'S OFFICE
7 2010 2011 City Manager Assistant to the City Manager Binns, Tamara Filled FT 1.00 8 2010 2011 City Manager Management Analyst Jerejian, Mary Filled FT 1.00 9 2010 2011 City Manager City Manager Chaparyan, Arminé Filled FT 1.00 10 2010 2011 City Manager Deputy City Manager Megerdichian, Domenica Filled FT 1.00 11 2010 2011 City Manager Administrative Secretary Solorzano, Tiara Filled FT 1.00 12 2010 2011 City Manager Management Intern Vacant Vacant PT 0.50

5.50 FINANCE
13 3010 3011 Finance Management Analyst Pinto, Stephanie Filled FT 1.00 14 3010 3011 Finance Management Analyst Alvarez, Esteban Filled FT 1.00 15 3010 3011 Finance Finance Manager Trinh, Albert Filled FT 1.00 16 3010 3011 Finance Accountant Sargsyan, Ani Filled FT 1.0017 3010 3011 Finance Accountant Vacant Vacant FT 1.00 18 3010 3011 Finance Deputy Finance Director Tran, Hsiulee Filled FT 1.0019 3010 3011 Finance Director of Finance Vacant Vacant FT 1.00 24 3010 3011 Finance Management Assistant Vacant Vacant FT 1.00 25 3010 3011 Finance Accounting Technician I Vacant Vacant FT 1.00

9.00 MANAGEMENT SERVICES
275 2030 2033 Human Resources & Risk Mgmt Human Resource Specialist Vacant Vacant FT 1.00 27 2030 2033 City Clerk Deputy City Clerk Perez, Mark Filled FT 1.00 28 2030 2033 City Clerk Chief City Clerk Vacant Filled FT 1.00 29 2010 2011 Human Resources & Risk Mgmt Human Resources & Risk Manager Varela, Belinda Filled FT 1.00 30 2010 2011 Management Services Senior Management Analyst Medina, Alma Filled FT 1.0032 2010 2011 Management Services Management Services Director Frausto‐Ramirez, Luis Filled FT 1.00 33 2010 2011 Human Resources & Risk Mgmt Human Resource Analyst Avena, Annette Filled FT 1.00 35 2010 2011 Human Resources & Risk Mgmt Management Assistant Vacant ‐ Aguilar, Diana Vacant PT 0.50 36 2010 2011 Human Resources & Risk Mgmt Senior Human Resource Analyst Vacant ‐ Chiu, Jeannie Vacant FT 1.00 4 Page- 274 1 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE

8.50 POLICE DEPARTMENT
37 4010 4011 Police Department Police Sergeant Abdalla, Anthony Filled FT 1.00 38 4010 4011 Police Department Police Corporal Borrello, Tyler Filled FT 1.00 39 4010 4011 Police Department Police Corporal Carrillo, Gilberto Filled FT 1.00 40 4010 4011 Police Department Parking Control Officer Diaz, Patricia Filled FT 1.00 41 4010 4011 Police Department Police Sergeant Dubois, Andrew Filled FT 1.00 42 4010 4011 Police Department Police Assistant Fierro, Antony Filled FT 1.00 43 4010 4011 Police Department Police Officer Giron‐Garrido, Elias Filled FT 1.0044 4010 4011 Police Department Police Officer Godoy, Nicholas Filled FT 1.00 45 4010 4011 Police Department Police Officer Gutierrez, Issac Filled FT 1.00 46 4010 4011 Police Department Police Officer Vacant Filled FT 1.00 47 4010 4011 Police Department Police Officer Holland, Jeffrey Filled FT 1.00 48 4010 4011 Police Department Police Lieutenant Jacobs, Thomas Filled FT 1.00 49 4010 4011 Police Department Police Officer Kim, Timothy Filled FT 1.00 50 4010 4011 Police Department Police Officer Lee, Richard Filled FT 1.00 51 4010 4011 Police Department Police Corporal Manukian, Avick Filled FT 1.00 52 4010 4011 Police Department Police Clerk II Mendez, Laura Filled FT 1.00 53 4010 4011 Police Department Police Assistant Munoz, Samantha Filled FT 1.00 54 4010 4011 Police Department Police Assistant Pacheco, Cynthia Filled FT 1.00 55 4010 4011 Police Department Police Officer Pech, Carlos Filled FT 1.00 56 4010 4011 Police Department Police Officer Perez, Christopher Filled FT 1.00 57 4010 4011 Police Department Police Sergeant Phillips, Craig Filled FT 1.00 58 4010 4011 Police Department Police Clerk II Ramirez, Jose Filled FT 1.00 59 4010 4011 Police Department Police Assistant Sandoval, Sharae Filled FT 1.00 60 4010 4011 Police Department Police Lieutenant Robledo, Shannon Filled FT 1.00 61 4010 4011 Police Department Police Sergeant Ronnie, Matthew Filled FT 1.00 62 4010 4011 Police Department Police Sergeant Vacant Vacant FT 1.00 63 4010 4011 Police Department Police Assistant Russell, Diana Filled FT 1.00 64 4010 4011 Police Department Police Corporal Sanchez, Michael Filled FT 1.00 65 4010 4011 Police Department Police Officer Sandoval, Fernando Filled FT 1.00 66 4010 4011 Police Department Police Officer Smith, Michael Filled FT 1.0067 4010 4011 Police Department Police Chief Solinsky, Brian Filled FT 1.00 68 4010 4011 Police Department Deputy Police Chief Vacant Vacant FT 1.00 69 4010 4011 Police Department Police Officer Valdez, Catalina Filled FT 1.0070 4010 4011 Police Department Police Corporal Wise, Randy Filled FT 1.00 71 4010 4011 Police Department Police Corporal Vacant Vacant FT 1.0072 4010 4011 Police Department Police Officer Wong, Daren Filled FT 1.00 73 4010 4011 Police Department Police Cadet Sze, Gary Filled PT 0.50 74 4010 4011 Police Department Police Cadet Sze, Ricky Filled PT 0.50 75 4010 4011 Police Department Police Officer Zamora, Patrick Filled FT 1.00 4 Page- 275 2 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE
76 4010 4011 Police Department Police Assistant II Zavala, Jeanette Filled FT 1.00 77 4010 4011 Police Department Police Officer Calderon, David Filled FT 1.00 78 4010 4011 Police Department Police Assistant Vacant Vacant FT 1.00 79 4010 4011 Police Department Parking Control Officer Valdiviez, Jared Filled FT 1.00 80 4010 4011 Police Department Parking Control Officer Vacant Vacant FT 1.00 81 4010 4011 Police Department Police Assistant Lee, Rachel Filled FT 1.0082 4010 4011 Police Department Police Assistant Corona, Valerie Filled FT 1.00 83 4010 4011 Police Department Police Clerk II Ochoa, Nelly Filled FT 1.00 84 4010 4011 Police Department Police Clerk II Vacant Vacant FT 1.0085 4010 4011 Police Department Police Officer Gramajo, Ederson Filled FT 1.00 86 4010 4011 Police Department Police Officer Roppo, Christina Filled FT 1.0087 4010 4011 Police Department Police Officer Vacant Vacant FT 1.0088 4010 4011 Police Department Police Officer Vacant Vacant FT 1.00 89 4010 4011 Police Department Police Officer Vacant Vacant FT 1.0090 4010 4011 Police Department Police Officer Vacant Vacant FT 1.0091 4010 4011 Police Department Management Analyst Wehrle, Alison Filled FT

1.00 92 4010 4011 Police Department Police Cadet Rodriguez, Esther Filled PT 0.50 268 4010 4011 Police Department Police Cadet Vacant Vacant PT 0.50 269 4010 4011 Police Department Police Cadet Vacant Vacant PT 0.50270 4010 4011 Police Department Police Cadet Vacant Vacant PT 0.50276 4010 4011 Police Department Sergeant (Office of Professional Standards) Vacant Vacant FT 1.00 279
4010 4011 Police Department Police Clerk I Vacant Vacant FT 1.00 277 4010 4011 Police Department Police Assistant Vacant Vacant FT 1.00 281 4010 4011 Police Department Adminstrative Secretary Vacant Vacant FT 1.00

60.00 FIRE DEPARTMENT
93 5010 5011 Fire Department Fire Engineer Corrao, Anthony Filled FT 1.0094 5010 5011 Fire Department Fire Captain Dunn, Daniel Jr. Filled FT 1.00 95 5010 5011 Fire Department Fire Engineer Furtado, Justin Filled FT 1.00 96 5010 5011 Fire Department Fire Engineer Hill, Kevin Filled FT 1.0097 5010 5011 Fire Department Firefighter / Paramedic Hoyos, Jorge Filled FT 1.00 98 5010 5011 Fire Department Fire Captain Larkin, Michael Filled FT 1.00 99 5010 5011 Fire Department Fire Engineer McLellan, Scott Filled FT 1.00 100 5010 5011 Fire Department Fire Engineer Miller, Justin Filled FT 1.00 101 5010 5011 Fire Department Fire Engineer Vacant Vacant FT 1.00102 5010 5011 Fire Department Firefighter / Paramedic Papadakis, John Filled FT 1.00 103 5010 5011 Fire Department Fire Captain Porraz, Anthony Filled FT 1.00 4 Page- 276 3 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE
104 5010 5011 Fire Department Fire Chief Riddle, Paul Filled FT 1.00 105 5010 5011 Fire Department Fire Division Chief Szenczi, Christopher Filled FT 1.00 106 5010 5011 Fire Department Firefighter / Paramedic Tregenza, Adam Filled FT 1.00 107 5010 5011 Fire Department Fire Division Chief Zanteson, Eric Filled FT 1.00 108 5010 5011 Fire Department Firefighter / Paramedic Nugent, Jonathan Filled FT 1.00 109 5010 5011 Fire Department Firefighter / Paramedic Carson, Colin Filled FT 1.00 110 5010 5011 Fire Department Fire Inspector Rodriguez, Eduardo Filled FT 1.00 111 5010 5011 Fire Department Management Assistant Vacant Vacant FT 1.00 112 5010 5011 Fire Department Firefighter / Paramedic Vazquez, Sarabia Filled FT 1.00113 5010 5011 Fire Department Firefighter / Paramedic Tobias, Jacob Filled FT 1.00 114 5010 5011 Fire Department Firefighter / Paramedic Benites, Samuel Filled FT 1.00 115 5010 5011 Fire Department Firefighter / Paramedic Anderson, Devon Filled FT 1.00

23.00 PUBLIC WORKS
116 6010 6011 Public Works Associate Civil Engineer Barakazyan, Tatevik Filled FT 1.00 117 6010 6011 Public Works Public Works Assistant DeWitt, Leaonna Filled FT 1.00118 6010 6011 Public Works Public Works Inspector Garcia, Dan Filled FT 1.00119 6010 6011 Public Works Public Works Operations Manager Peguero, Catrina Filled FT 1.00 120 6010 6011 Public Works Management Analyst Salazar‐Martin, Reyna Filled FT 1.00 121 6010 6011 Public Works Deputy Public Works Director Tesfaye, Anteneh Filled FT 1.00122 6010 6011 Public Works Envir. & Sustain. Manager Kasparian, Arpe Filled FT 1.00 123 6010 6011 Public Works Director of Public Works Gerber, Harold Filled FT 1.00 124 6010 6011 Public Works Public Works Inspector Ursua, Steven Filled FT 1.00 125 6010 6011 Public Works Management Analyst Jimenez, Mark Filled FT 1.00 126 6010 6011 Public Works Management Assistant Vacant Vacant FT 1.00 127 6010 6011 Public Works Management Intern Stepanian, Melanis Filled PT 0.50 128 6010 6011 Public Works Senior Civil Engineer Korkis, Hasmik Filled FT 1.00 129 6010 6011 Public Works Intern Shin, William Filled PT 0.50 130 6010 6011 Public Works Intern Dennis, Grace Filled PT 0.50 131 6010 6011 Public Works Civil Engineering Assistant Quizon, Ma Ariane Filled FT 1.00 132 6010 6011 Public Works Transportation Engineer Vacant Frozen FT 1.00 133 6010 Public Works Parks Supervisor Vacant Frozen FT 1.00 134 6010 Public Works Facilities Maintenance Supervisor Vacant Frozen FT 1.00 278 6010 Public Works Facilities and Parks Supervisor Vacant Vacant FT 1.00 135 6010 Public Works Electrician Vacant Vacant FT 1.00 136 6010 Public Works Maintenance Worker I/II Vacant Vacant FT 1.00 137 6010 Public Works Maintenance Worker I/II Vacant Vacant FT 1.00 138 6010 Public Works Maintenance Worker II Herrera, Adam Filled FT 1.00 139 6010 Public Works Maintenance Worker II Ibarra, Luis Filled FT 1.00 4 Page- 277 4 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE
140 6010 Public Works Street Supervisor Munoz, Edward Filled FT 1.00141 6010 Public Works Maintenance Worker I VanZandt, Maizon Filled FT 1.00 142 6010 Public Works Senior Maintenance Worker Vargas, Ruben Filled FT 1.00 143 6010 Public Works Senior Maintenance Worker Arriola, Richard Filled FT 1.00271 6010 Public Works Senior Maintenance Worker Vacant Vacant FT 1.00144 6010 Public Works Maintenance Worker II Rodriguez, Timothy Filled FT 1.00 145 6010 Public Works Building Maintenance Worker Houlemard, Stephen Filled FT 1.00 146 6010 Public Works Building Maintenance Worker Hernandez, Ricardo Filled FT 1.00147 6010 Public Works Senior Water Utility Worker Almeda, Jose Filled FT 1.00 148 6010 Public Works
Senior Water Production/Treatment Operator
Vacant Vacant FT 1.00
149 6010 Public Works Water Production/Treatment Operator Bardales, Luis Filled FT 1.00 150 6010 Public Works Water Utility Worker II Cipres, Jose Filled FT 1.00 151 6010 Public Works Water Utility Worker I Garcia, Ryan Filled FT 1.00152 6010 Public Works Water Utility Worker II Machado, Kelvin Filled FT 1.00 153 6010 Public Works Water Utility Worker II Morales, Felipe Filled FT 1.00 154 6010 Public Works Water Production/Treatment Operator Palmieri, Lorenzo Filled FT 1.00155 6010 Public Works Water Utility Worker I Villalobos, Edgar Filled FT 1.00 156 6010 Public Works Water Operations Manager Magana, Victor Filled FT 1.00 272 6010 Public Works Water Operations Supervisor Vacant Vacant FT 1.00 273 6010 Public Works Management Analyst Vacant Vacant FT 1.00 274 6010 Public Works Principal Engineer Vacant Vacant FT 1.00 267 6010 Public Works Transportation Manager Filled FT 1.00

45.50 COMMUNITY DEVELOPMENT
157 7010 7011 Community Development Film Liaison Aguado, Joan Filled FT 1.00158 7010 7011 Community Development Community Development Director Frausto‐Lupo, Angelica Filled FT 1.00159 7010 7011 Community Development Planning Manager Chang, Matt Filled FT 1.00 160 7010 7011 Community Development Associate Planner Madrid, Braulio Filled FT 1.00 161 7010 7011 Community Development Associate Planner Robles, Sandra Filled FT 1.00162 7010 7011 Community Development Community Improvement Coordinator Vacant Vacant FT 1.00 266 7010 7011 Community Development Senior Community Improvement Coordinator Mandala, Christopher Filled FT 1.00 163 7010 7011 Community Development Administrative Secretary Estrada, Lillian Filled FT 1.00 164 7010 7011 Community Development Associate Planner Vacant Vacant FT 1.00165 7010 7011 Community Development Interim Management Assistant Dolphin, Evelyn Filled PT 0.50166 7010 7011 Community Development Assistant Planner Goldberg, Mackenzie Filled FT 1.00 167 7010 7011 Community Development Senior Management Analyst Demarest, Leah Filled FT 1.00 168 7010 7011 Community Development Deputy Community Development Director Becker, Alison Filled FT 1.00 169 7010 7011 Community Development Code Enforcement Officer Vacant Frozen PT 0.50280 7010 7011 Community Development Management Assistant Vacant Vacant FT 1.00170 7010 7011 Community Development Permit Counter Technician Martinez, Jose Filled FT 1.00 4 Page- 278 5 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE

15.00 LIBRARY
171 8010 8011 Library Library Director Billings, Cathy Filled FT 1.00 172 8010 8011 Library Sub Librarian Chen, Lewis Filled PT 0.50 173 8010 8011 Library Sub Librarian Vacant Vacant PT 0.50 174 8010 8011 Library Library Clerk II Callahan, Curtis Filled FT 1.00 175 8010 8011 Library Administrative Secretary Faye, Sean Filled FT 1.00 176 8010 8011 Library Librarian PT Finder, Cynthia Filled PT 0.50 177 8010 8011 Library Library Aide I Grafton, Andrew Filled PT 0.50 178 8010 8011 Library Librarian PT Johnson, Peter Filled PT 0.50 179 8010 8011 Library Typist Clerk I Lopez, William Filled PT 0.50 180 8010 8011 Library Sub Librarian Clark, Chelsea Filled PT 0.50 181 8010 8011 Library Typist Clerk II Palmer, Ann Filled PT 0.50 182 8010 8011 Library Typist Clerk II Vacant Vacant PT 0.50 183 8010 8011 Library Librarian PT Pibel, Ann Filled PT 0.50 184 8010 8011 Library Librarian PT McGowen, Catherine Filled PT 0.50 185 8010 8011 Library Typist Clerk I Zelenak, Kerri Filled PT 0.50186 8010 8011 Library Sub Ref. Librarian Salz, Adrienne Filled PT 0.50 187 8010 8011 Library Typist Clerk II Soto, Suzanne Filled PT 0.50 188 8010 8011 Library Lib Pub / Support Svc Mgr Posner, Barbara Filled FT 1.00189 8010 8011 Library Lib Pub / Support Svc Mgr Wong, Maida Filled FT 1.00 190 8010 8011 Library Library Technical Assist Grama, Darryl Filled FT 1.00 191 8010 8011 Library Substitute Librarian Armacost, Anne Filled PT 0.50 192 8010 8011 Library Librarian ‐ Local Hist. Radbill, Olivia Filled FT 1.00 193 8010 8011 Library Library Aide I Nakakura, Michael Filled PT 0.50 194 8010 8011 Library Librarian Neeb, Judy Filled FT 1.00 195 8010 8011 Library Typist Clerk I Patlan, Andrea Filled PT 0.50 196 8010 8011 Library Typist Clerk II Porras, Krysten Filled PT 0.50 197 8010 8011 Library Library Aide I Vacant Vacant PT 0.50 198 8010 8011 Library Sub Librarian Afaro, Alejandra Filled PT 0.50 199 8010 8011 Library Sub Librarian Cheng Ku, Leticia Filled PT 0.50 200 8010 8011 Library Librarian Vacant Vacant FT 1.00
201 8010 8011 Library Library Aide I Serrano, Cindy Filled PT 0.50 202 8010 8011 Library Library Aide I Heinze, Jacqueline Filled PT 0.50203 8010 8011 Library Library Aide I Arinaga, Karla Filled PT 0.50204 8010 8011 Library Library Aide I Guerrero, Rosemary Filled PT 0.50205 8010 8011 Library Substitute Librarian Nguyen, Kimberly Filled PT 0.50 206 8010 8011 Library Librarian ‐ Substitute Bowley, Cathleen Filled PT 0.50 207 8010 8011 Library Library Aide I Catt, Nicholas Filled PT 0.50 208 8010 8011 Library Library Aide I Vacant Vacant PT 0.50209 8010 8011 Library Library Aide I Vacant Vacant PT 0.50210 8010 8011 Library Librarian ‐ Substitute Vacant Vacant PT 0.50211 8010 8011 Library Librarian Mendoza, Alexis Filled FT 1.00 4 Page- 279 6 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE

25.50 COMMUNITY SERVICES
212 8030 8025 Community Services Trans Driver Friezer, Sean Filled FT 1.00 213 8030 8025 Community Services Trans Driver Flores‐Etkin, Claudia Filled FT 1.00214 8030 8025 Community Services Trans Driver P.T. Navarro, Juan Filled PT 0.50 215 8030 8025 Community Services Trans Driver P.T. Recinos‐Macedo, Esdras Filled PT 0.50 216 8030 8025 Community Services Trans Driver P.T. Vacant Vacant PT 0.50 217 8030 8031 Community Services Community Services Director Pautsch, Shelia Filled FT 1.00 218 8030 8021 Community Services Recreation Leader Salas, Maria Filled PT 0.50 219 8030 8021 Community Services Community Services Supervisor Snyder, Melissa Filled FT 1.00 220 8030 8021 Community Services Management Assistant Tracey, Melinda Filled FT 1.00 221 8030 8021 Community Services Site Manager Smith, Jonathan Filled PT 0.50 222 8030 8021 Community Services Management Intern Tallon, Gabriel Filled PT 0.50 223 8030 Community Services Recreation Leader Aguirre, Sebastian Filled PT 0.50 224 8030 Community Services Recreation Leader I Arreola, Moises Filled PT 0.50 225 8030 Community Services Rec Leader Corona, Eric Filled PT 0.50 226 8030 Community Services Management Analyst Vacant Vacant FT 1.00 227 8030 Community Services Community Services Coordinator Faulmino, Katrina Filled FT 1.00228 8030 Community Services Management Aide Guidos, Jennifer Filled PT 0.50229 8030 Community Services Recreation Leader Hernandez, Dina Filled PT 0.50 230 8030 Community Services Recreation Leader Hogge, Abigail Filled PT 0.50231 8030 Community Services Rec Leader I How, Kimberly Filled PT 0.50 232 8030 Community Services Deputy Community Services Director Hakobian, Christine Filled FT 1.00 233 8030 Community Services Recreation Leader Montoya, Christian Filled PT 0.50 234 8030 Community Services Recreation Leader Miranda, Lucia Filled PT 0.50 235 8030 Community Services Rec Leader Miranda, Angelica Filled PT 0.50 236 8030 Community Services Recreation Leader Rodgers, Rebekah Filled PT 0.50 237 8030 Community Services Recreation Leader Sanchez, Esthy Filled PT 0.50 238 8030 Community Services Community Services Supervisor Wilcox, Nathalie Filled FT 1.00 239 8030 Community Services Recreation Leader Guevara, Lauren Filled PT 0.50 240 8030 Community Services Recreation Leader Cortez, Nicolas Filled PT 0.50 241 8030 Community Services Recreation Leader Negrete, Bailey Filled PT 0.50 242 8030 Community Services Recreation Leader Reynolds, Megan Filled PT 0.50 243 8030 Community Services Recreation Leader Jenkins, Sara Filled PT 0.50244 8030 Community Services Recreation Leader Hamilton, Jack Filled PT 0.50 245 8030 Community Services Recreation Leader Escalera, Luz Filled PT 0.50 246 8030 Community Services Recreation Leader Enoch, Jelani Filled PT 0.50 247 8030 Community Services Recreation Leader Pollard, Sebastian Filled PT 0.50 248 8030 Community Services Recreation Leader Hood, Thomas Filled PT 0.50 249 8030 Community Services Recreation Leader Rogers, Ariel Filled PT 0.50 250 8030 Community Services Program Specialist Bell, Jordan Filled FT 1.00 251 8030 Community Services Recreation Leader Zamora, Elijah Filled PT 0.50 4 Page- 280 7 of 8
Budgeted
AuthorizedPositions Department Division Department Name Position Title Incumbent Position
Status
Full‐Time or
Part‐ Time FTE
252 8030 Community Services Recreation Leader Zavala, Diego Filled PT 0.50 253 8030 Community Services Recreation Leader Panameno, Michael Filled PT 0.50 254 8030 Community Services Recreation Leader Hood, Branden Filled PT 0.50 255 8030 Community Services Recreation Leader Concepcion, Victoria Filled PT 0.50 256 8030 Community Services Recreation Leader Silva, Sidney Filled PT 0.50 257 8030 Community Services Recreation Leader Quezada, Zackary Filled PT 0.50 258 8030 Community Services Recreation Leader Campos, Crystal Filled PT 0.50 259 8030 Community Services Management Aide Diaz, Melissa Filled FT 1.00 260 8030 Community Services Management Aide Vacant Frozen PT 0.00 261 8030 Community Services Recreation Leader Powell, Syria Filled PT 0.50 262 8030 Community Services Recreation Leader Vacant Vacant PT 0.50 263 8030 Community Services Recreation Leader Vacant Vacant PT 0.50 264 8030 Community Services Recreation Leader Solis, Angel Filled PT 0.50 265 8030 Community Services Recreation Leader How, Brandon Filled PT 0.50

32.00 Full Time Filled 147.00
Full Time Vacant 37.00
Total Full Time 187.00
Vacancy Factor 19.79%
Part Time Filled 35.50Part Time Vacant 7.00
Total Part Time 43.00
281 Total Positions: 230.00
4 Page- 281 8 of 8
ATTACHMENT 4
Master Fee Schedule
4 - 282
Fee No. Adopted Fee
FY23
Proposed Fee
(Includes CPI
Increase of 5.1%)
1 Duplication - FPPC Regulations $0.10 $0.10
2 Digital Records Duplication (Formerly: Duplication - CD/DVD) $17.00 $17.00 3 Duplication - Photocopy $0.10 $0.10
4 Filing Fees - Candidates Nominations (Per CA Election Code Section 10228) $25.00 $25.00 5 Filing Fees - Initiative Petition (Per CA Election Code 9103 (b)) $200.00 $200.00 CAMP MED FEES:
6 Camp Med - Five Day Rate - 1st Child - Resident $169.00 $178.00 7 Camp Med - Five Day Rate - Each Additional Child - Resident $157.00 $165.00 8 Camp Med - Five Day Rate - 1st Child - Non-Resident $189.00 $199.00 9 Camp Med - Five Day Rate - Each Additional Child - Non-Resident $178.00 $187.00 10 Camp Med - Three Day Rate $104.00 $109.00
11 Camp Med - Three Day Rate - Each Additional Child $99.00 $104.00 12 Camp Med After School - Five Day Rate - 1st Child $101.00 $106.00 13 Camp Med After School - Five Day Rate - Each Additional Child $96.00 $101.00 14 Camp Med - Late Fee After First 5 Minutes - per minute $3.30 $3.50 FIELD AND OPEN SPACE RENTAL FEES:

Garfield / Arroyo Park:
15 Sport Fields -- Non-Profit (Less than 50% contributor) (per hr) $57.00 $60.00 16 Sports Fields -- Non-Profit (Contributor) (per hr) $0.00 $0.00 17 Sport Fields - Resident (per hr.) $45.00 $47.00
18 Sports Field - Non-Resident (per hr) $57.00 $60.00
19 Gazebo Rental - Resident (4 hr block) $90.00 $95.00
20 Gazebo Rental - Non-Resident (4 hr block) $134.00 $141.00 21 Picnic Areas -- Deposit for Groups > 50 Persons resident $50.00 $53.00 22 Picnic Areas -- Deposit for Groups > 50 Persons non-resident $61.00 $64.00 23 Tennis Courts -- Sports Teams -- OG & Garfield Parks - Per Hour $56.00 $59.00 24 Tennis Courts -- Instructions -- OG & Garfield Parks - Per Hour $56.00 $59.00 OG Rec Center Rental Fees:
25 Security Deposit $280.00 $294.00
26 Non-Profit (per hr) $33.00 $35.00
27 Resident (per hr) $33.00 $35.00
28 Non-Resident (per hr) $45.00 $47.00
29 Youth Groups - local (up to 2 hrs) $11.00 $12.00
Eddie Park House Rental Fees:
30 Security Deposit $280.00 $294.00
31 Non-Profit (per hr) $101.00 $106.00
32 Resident (per hr) $90.00 $95.00
33 Non-Resident (per hr) $112.00 $118.00
34 Event (4 hr block) Resident Only $169.00 $178.00
35 Youth Groups - local (up to 2 hrs) $11.00 $12.00
Garfield Youth House Rental Fees:
36 Security Deposit $280.00 $294.00
37 Non-Profit (per hr) $78.00 $82.00
38 Resident (per hr) $68.00 $71.00
39 Non-Resident (per hr) $112.00 $118.00
40 Event (4 hr block) Resident Only $169.00 $178.00
41 Youth Groups - local (up to 2 hrs) $11.00 $12.00
War Memorial Rental Fees:
42 Security Deposit $561.00 $590.00
43 War Memorial -- Non-Profits (per hr) $124.00 $130.00 44 War Memorial -- Resident (per hr) $112.00 $118.00
45 War Memorial -- Non-Resident (per hr) $146.00 $153.00 46 War Memorial -- Non-Profits -- Prime Time $197.00 $207.00 47 War Memorial -- Resident / Local Business (per hr) -- Prime Time $185.00 $194.00 48 War Memorial -- Non-Resident (per hr) -- Prime Time $219.00 $230.00 49 War Memorial -- Lower Floor -- Non-Profits (per hr) $96.00 $101.00 50 War Memorial -- Lower Floor -- Resident (per hr) $84.00 $88.00 51 War Memorial -- Lower Floor -- Non-Resident (per hr) $112.00 $118.00 52 War Memorial - Use of Kitchen (per event / use) $56.00 $59.00 53 War Memorial - Use of Kitchen - Prime Time $169.00 $178.00 Fee Title

CITY CLERK

COMMUNITY SERVICES
DRAFT 4 - 283
Senior Center Rental Fees:
54 Security Deposit $280.00 $294.00
55 Main Room - Non-Profits (per hr) $101.00 $106.00
56 Main Room - Resident (per hr) $90.00 $95.00
57 Main Room - Non-Resident (per hr) $112.00 $118.00
58 Conference Room -- Non- Profits (per hr) $33.00 $35.00 59 Conference Room -- Resident / Local Business (per hr) $33.00 $35.00 60 Conference Room -- Non-Resident (per hr) $45.00 $47.00 61 Kitchen Use (per event / use) $56.00 $59.00
Senior Center Programs:
62 Hot Meals - Senior 55 & Over / Disabled Persons $2.75 $3.00 63 Hot Meals - Persons Under 55 $5.00 $5.00
64 Home Delivered Meals - Senior 55 & Over / Disabled Persons $3.00 $3.50 65 Senior Center Membership - single person Over 55 $25.00 $25.00 66 Senior Center Membership - couples Over 55 $35.00 $35.00 67 Computer Lab Printing $0.20 $0.20
68 Leisure Classes - Seniors Varies Varies
69 Coffee $1.00 $0.50
Dial-A-Ride Fees:
70 Senior Resident (Registered) 55> $0.50 $0.50
71 Disabled Resident (Registered) $0.50 $0.50
72 Caregiver $0.00 $0.00
73 MTA Bus Pass - Senior 62 & Over $10.00 $10.00
74 MTA Bus Pass - Disabled Persons $10.00 $10.00
Miscellaneous Fees:
75 Breakfast with Santa Event $23.00 $24.00
76 Spring Family Event - Presale $11.00 $12.00
77 Spring Family Event - Day of Event $17.00 $18.00
78 Booth Rental - All Facilities - per booth $56.00 $59.00 79 Event -Vendor/Catering Booth - per vendor/ booth $112.00 $118.00 80 Leisure Classes Varies Varies
81 Refund Processing Fee $21.00 $22.00
82 Staff (Rental) $45.00 $47.00
83 Additional Staff (Alcohol) $45.00 $47.00
Building Fees:
84 Building Permit & Plan Check
See LA County
Fee Schedule
See LA County Fee
Schedule
Film Permit Fees:
85 Still photography - Per Day $149.00 $157.00
86 Motion Picture Photography - Per Day $595.00 $625.00 87 Student Films/ Public Service Announcements/ Educational Films - Per Day $23.00 $24.00 88 Handheld Video Crew with less than 20 people - Per Day $149.00 $157.00 Location / Hourly Fees:
89 Still Photography / Handheld Video Crew - On Public Right-Of-Way - Per Hour $84.00 $88.00 90 Student Filming On Public Right-of-way - per hour $17.00 $18.00 91 Street or Lane Closure - Per Hour $169.00 $178.00
92 Streets/Sidewalks/Alleys as Principal Site - Per Hour $169.00 $178.00 93 City Parking Lots - Per Hour $169.00 $178.00
94 City Building (Four Hour Minimum)/City Park - Per Hour $198.00 $208.00 95 Police (Eight Hour Minimum) - per hour $95.00 $95.00 96 Police Vehicles - per hour $23.00 $24.00
97 Fire (Eight Hour Minimum) - per hour $95.00 $95.00
98 Traffic Control Plan Review - per review $126.00 $132.00 99 Cancellation Fee $112.00 $118.00
Use Permits:
100 Conditional Use Permit $3,925.00 $4,125.00
101 Temporary Use Permit (non-profit) $258.00 $271.00
102 Temporary Use Permit $517.00 $543.00
103 CUP Modification $2,804.00 $2,947.00
Community Development
DRAFT 4 - 284
104 CUP with First Variance $5,048.00 $5,305.00
105 Parking Use Permit $1,978.00 $2,079.00
106 Administrative Use Permit $1,745.00 $1,834.00
Maps:
107 Tentative Parcel Map $4,164.00 $4,376.00
108 Tentative Tract Map $11,291.00 $11,867.00
109 Final Parcel / Tract Map Review $6,201.00 $6,517.00 Design Review:
110 Single Family Residence* $2,239.00 $2,353.00
111 Commercial - Single Sign $1,777.00 $1,868.00
112 Commercial - Sign Program $2,725.00 $2,864.00
Multi Family:
113 3-8 Units $3,359.00 $3,530.00
114 9-16 Units $4,478.00 $4,706.00
115 17-50 Units $5,038.00 $5,295.00
116 51-100 Units $5,598.00 $5,883.00
117 101 Units or More $6,717.00 $7,060.00
Commercial:
118 less than 2,000 sq ft $2,244.00 $2,358.00
119 2,001 - 10,000 sq ft $4,486.00 $4,715.00
120 10,000 + sq ft $6,730.00 $7,073.00
Cultural Heritage Commission Fees:
121 Cultural Hert. Comm. - Landmark Review $1,683.00 $1,769.00 C.H.C. Cert. of Approp. (incl. Demo)
122 Single-Family* $1,683.00 $1,769.00
Multi-Family:
123 3-8 Units $3,365.00 $3,537.00
124 9-16 Units $4,486.00 $4,715.00
125 17-50 Units $6,730.00 $7,073.00
126 51-100 Units $7,851.00 $8,251.00
127 101 Units or More $10,095.00 $10,610.00
Commercial:
128 less than 2,000 sq ft $3,365.00 $3,537.00
129 2,001 - 10,000 sq ft $5,608.00 $5,894.00
130 10,000 + sq ft $10,095.00 $10,610.00
131 Chair Review $992.00 $1,043.00
132 Historic Resource Evaluation $475.00 $499.00
Environmental Fees:

Flat Fees:
133 Negative Declaration Filing $317.00 $333.00
134 Mitigation Monitoring Inspection & Administrative Fee Actual Cost Actual Cost 135 Categorical Exemption (CEQA) - Filing $158.00 $166.00 Deposit-Based Fees:
136 Initial Environmental Study $5,608.00 $5,894.00
137 EIR $28,041.00 $29,471.00
Appeals:
138 Appeals (To Planning Commission or City Council) - Single Family* $1,121.00 $1,178.00 139 Appeal - Other Uses** $2,244.00 $2,358.00
140 Appeal Continuance $336.00 $353.00
Deposits:
141 Zoning Text & Map Amendments $11,216.00 $11,788.00
142 Specific Plan Application $11,216.00 $11,788.00
143 General Plan Amendment $22,433.00 $23,577.00
144 Specific Plan Amendment $22,433.00 $23,577.00
145 Development Agreement Review $11,216.00 $11,788.00
146 Planned Development $11,216.00 $11,788.00
Other Planning Applications:
147 Zoning Code Admin Modification $1,275.00 $1,340.00
148 Zoning Code Interpretation $1,030.00 $1,083.00
149 Application Withdrawl $1,979.00 $2,080.00
150 Lot Line Adjustment / Parcel Merger / Certificate of Compliance $2,244.00 $2,358.00 151 Hillside Development Review $2,244.00 $2,358.00
152 Hillside Development Review with Variance $3,365.00 $3,537.00 153 Variance - First $3,701.00 $3,890.00
154 Variance - Each Additional $2,611.00 $2,744.00
DRAFT 4 - 285
155 Vacation Easements, Alleys, Street $1,978.00 $2,079.00 156 Discretionary Time Extension Request $3,009.00 $3,162.00 157 Covenants $613.00 $644.00
158 Mills Act Contract $2,244.00 $2,358.00
Miscellaneous Fees:
159 Public Noticing Fee (Does Not Include Material / Mailing Costs) $320.00 $336.00 160 Garage/Yard Sale Permit $11.00 $12.00
161 Temporary Banners - Per Banner, Per Permit $56.00 $59.00 162 Zoning - Written Analysis of Conformance $790.00 $830.00 163 Zoning Verification Letter $119.00 $125.00
164 Zoning Clearance for Business License Review $70.00 $74.00 165 Re-Review - Per hour $173.00 $182.00
166 Pre-Application Meeting $336.00 $353.00
167 Planning Inspection Per Hour $173.00 $182.00
168 Changes / Modifications to Approved Plans (initiated by Applicant) - Single Family* $561.00 $590.00 169
Changes / Modifications to Approved Plans (initiated by Applicant) - All Other Uses** $2,244.00 $2,358.00
170 Administrative Citation (per Municipal Code) $561.00 $590.00 Surcharges:
171 General Plan Maintenance Fee (Percentage of Building Permit Fee) 15% 15% 172
Technology Surcharge (percentage applied to fire, building, engineering, and planning permits) 10% 10%
Miscellaneous Fees:
173 NSF Check Fee (CA Civil Code Section 1719) $25.00 $25.00 174 Credit Card Transaction Fee (Percentage of Transaction Cost) 0.25% 3% FIRE
Fire Emergency Medical Services:
175 Advance Life Support $2,299.00 LA County Rate
176 Basic Life support $1,533.00 LA County Rate
177 Treat No Transport $547.00 $547.00
178 Other EMS Fees LA County Fee LA County Fee
179 Paramedic Program - Residential $90.00 $95.00
180 Paramedic Program - Residential (6 months or less) $45.00 $47.00 181 Paramedic Program - Business $101.00 $106.00
182 Paramedic Program - Business (6 months or less) $50.00 $53.00 Standby Fees:
183 Engine Company - (Use or Standby) $634.00 $666.00
184 Ambulance $384.00 $404.00
185 Chief Officer Per Hr. - With 2 Hr. Min. $255.00 $268.00 Sprinkler Plan Check and Inspection:

Residential
186 New $577.00 $606.00
187 Remodel $411.00 $432.00
Commercial
New:
188 0 - 10,000 sq ft. $676.00 $710.00
189 10,000 - 25,000 sq ft. $890.00 $935.00
190 25,000 - 50,000 sq ft. $1,417.00 $1,489.00
191 50,000+ sq ft. $1,679.00 $1,765.00
Remodel/T.I.:
192 0 - 5,000 sq ft. $552.00 $580.00
193 5,000 - 10,000 sq ft. $774.00 $813.00
194 10,000 - 25,000 sq ft. $1,153.00 $1,212.00
195 25,000+ sq ft. $1,417.00 $1,489.00
196 Sprinkler - Extra Plan Check/ Site Visit - per check / visit $131.00 $138.00 Fire Alarms:

New: (# of Devices) - Commercial
197 1 - 25 Devices $354.00 $372.00
198 26-50 Devices $510.00 $536.00
199 51-100 Devices $577.00 $606.00
200 100+ Devices - Per Device $1,103.00 $1,159.00

FINANCE
DRAFT 4 - 286
Remodel/ T.I.: Commercial
201 1-5 Systems $288.00 $303.00
202 6-15 Systems $379.00 $398.00
203 16-50 Systems $510.00 $536.00
204 50+ Systems $708.00 $744.00
205 New Residential (Single Family)* $222.00 $233.00
206 Remodel Residential (Single Family)* $157.00 $165.00 207 Extra Plan Check/Site Visits $131.00 $138.00
208 Hydrostatic Test and Alarm Test $131.00 $138.00
209 Any Plan Check Not listed $131.00 $138.00
Hazmat Fees:
210 Hazmat Disclosure Level I LA County Fee LA County Fee 211 Hazmat Disclosure Level II LA County Fee LA County Fee 212 Hazmat Disclosure Level III LA County Fee LA County Fee 213 Hazmat Placard Start Up Cost LA County Fee LA County Fee 214 Hazmat Placard Updates LA County Fee LA County Fee
False Alarm Fees:
215 False Alarm - 1st Repsonse $0.00 $0.00
216 False Alarm - 2nd and 3rd Repsonse $169.00 $178.00
217 False Alarm - 4th and beyond $867.00 $911.00
Inspections:
218 Any Other Inspection Not Listed $131.00 $138.00
Annual Inspection of Apartments
219 3-8 Units $157.00 $165.00
220 9-16 Units $198.00 $208.00
221 17-50 Units $263.00 $276.00
222 51-100 Units $329.00 $346.00
223 101 Units or More $395.00 $415.00
Annual Inspection of Businesses
224 less than 2,000 sq ft $101.00 $106.00
225 2,001 - 10,000 sq ft $224.00 $235.00
226 10,000 + sq ft $508.00 $534.00
227 Additional Inspection (3rd Visit, 2nd Reinspection) $158.00 $166.00 228 Inspection (4th Visit and Subsequent) $217.00 $228.00 New Business Fire Inspection
229 less than 2,000 sq ft $67.00 $70.00
230 2,001 - 10,000 sq ft $131.00 $138.00
231 10,000 + sq ft $263.00 $276.00
Permits:
232 Permits - Event Tent $182.00 $191.00
233 Permits - Special Film Feuling Truck $142.00 $149.00 234 Permits - Any Other Required by Chief $307.00 $323.00 235 Permits - Fireworks Display $590.00 $620.00
Fire Reports:
236 Redacted $50.00 $53.00
237 Non-Redacted $9.00 $9.00
Miscellaneous Fees:
238 Investigation Cost Recovery Actual Cost Actual Cost 239 Witness Fees $169.00 $178.00
240 Record Research: Intensive, Interpretive - Per Half Hour $50.00 $53.00 241 Records: Duplication Per Page $0.10 $0.11
242 Underground Storage Tank Removal $526.00 $553.00
243 Clean Up, 1st Responder Actual Cost Actual Cost
Library Services Fees:
244 Replacement - Processing Fee $17.00 $10.00
245 Replacement of Library Item Actual Cost Actual Cost 246 Inter-Library Loan (Per Title) $5.00 $5.00
247 Library Asset Recovery Service Actual Cost Actual Cost Printing / Reproduction Fees:
248 Local History Collection Image - Commercial Use $119.00 $125.00 249 Local History Collection Image - Private Use - Resident $11.00 $12.00 250 Local History Collection Image - Private Use - Non-Resident $28.00 $29.00 251 Black & White $0.15 $0.15
252 Color Copies $0.50 $0.50

LIBRARY
DRAFT 4 - 287
Passport Fees:
253 Passport Photo - per photo $7.00 $7.00
254 Passport Execution Fee (Per US State Department) $35.00 $35.00 Community Room Rental Fees:
255 Community Room - Non-Profit Groups - Per Hr. (Min. 2 Hrs.) $112.00 $118.00 256 Community Room - Resident / Local Business - Per Hr. (Min. 2 Hrs.) $101.00 $106.00 257 Community Room -Non-Resident - Per Hr. (Min 2 Hrs.) $134.00 $141.00 258 Community Room - Non-Profit Groups - Primetime (Min. 2 Hrs.) $185.00 $194.00 259 Community Room - Resident / Local Business - Primetime (Min. 2 Hrs.) $174.00 $183.00 260 Community Room -Non-Resident - Primetime (Min 2 Hrs.) $207.00 $218.00 261 Community Room - Staff (Cleanup and Supervision) $45.00 $47.00 262 Community Room - Staff (Alcohol) $45.00 $47.00
263 Community Room - Security Deposit $280.00 $294.00
Equipment Rental Fees:
264 Audio/Visual Equipment Rental $67.00 $70.00
265 Equipment Rental - Baldwin Piano $40.00 $42.00
Penalties:
266 Display Vehicle for Sale $50.00 $50.00
267 Parking in Red Zone $50.00 $50.00
268 Parking in Yellow Zone $50.00 $50.00
269 Parking in White Zone $50.00 $50.00
270 Parking in Green Zone $50.00 $50.00
271 Parked on Parkway $50.00 $50.00
272 Parking Prohibited by Sign $50.00 $50.00
273 1 HR, 2 HR, 4HR Time Limited Parking $50.00 $50.00
274 Parking Outside Spaces $50.00 $50.00
275 Parked Over 72 Hours $50.00 $50.00
276 Parking Vehicle for Sale $50.00 $50.00
277 Washing, Servicing or Repairing Vehicle $50.00 $50.00 278 Selling from Motor Vehicle $50.00 $50.00
279 Parking Left Side of Roadway $50.00 $50.00
280 Parking Adjacent to Schools $50.00 $50.00
281 Exceeding 3% Grade/ Wheels Not Curbed $50.00 $50.00 282 Emergency No Parking $50.00 $50.00
283 Alley Parking - Sign Posted $50.00 $50.00
284 Parked on Private Property $50.00 $50.00
285 Parking on Public Property $50.00 $50.00
286 Parking on City Owned Off-street Facility $50.00 $50.00 287 Oversized Vehicle $50.00 $50.00
288 Unattended Trailer $50.00 $50.00
289 Overnight Parking $50.00 $50.00
290 City Parking Lot (2 HR Limit) $50.00 $50.00
Parking Pass Fees:
291 Parking 1 Year $137.00 $144.00
292 Parking - Senior Citizens (65 Years old min.) $110.00 $116.00 293 Parking - Alternate Fuel Vehicles $110.00 $116.00
294 Parking - Monthly Pass $33.00 $35.00
295 Parking - Replacement/ Transfer $18.00 $19.00
296 Parking - Daily Pass $2.30 $2.40
All Police Reports:
297 Redacted $98.00 $103.00
298 Non-Redacted - Non-Resident $25.00 $26.00
299 Non-Redacted - Resident $25.00 $26.00
False Alarm:
300 False Alarm 1st $0.00 $0.00
301 False Alarm 2nd - 3rd $169.00 $178.00
302 False Alarm 4th and beyond $618.00 $650.00
Reproduction:
303 Photo Reproduction - Per Photo $25.00 $26.00
304 Video/Audio Reproduction $98.00 $103.00
Miscellaneous Fees:
305 DUI Emergency Response Actual Cost Actual Cost
306 Records Check/ Clearance Letter $25.00 $26.00
307 Special Business Background Check $584.00 $614.00
POLICE
DRAFT 4 - 288
308 Impound Fee - Vehicle Release $144.00 $151.00
309 Juvenile Recovery Actual Cost Actual Cost
310 Firearms Storage & Release $33.00 $35.00
311 Citation Corrections/ Inspection Service (resident) $17.00 $18.00 312 Citation Corrections/ Inspection Service (non-resident) $42.00 $44.00 313 Fingerprint Services -- Per Three Cards $25.00 $26.00 314 Civil Subpoena
Fee set by
Courts Fee set by Courts
315 Duces Tecum Subpoena (Per CA Evidence Code) $15.00 $16.00 316 Booking Fee $155.00 $163.00
317 Tow Franchise Fee - per year $1,102.00 $1,102.00
Water Fees:
318 Water Turn Off (After Hours) $163.00 $171.00
319 Water Turn On (After Hours) $163.00 $171.00
320 Water 24 Hour Door Hanger Fee $35.00 $37.00
321 Water Turn Off for Non-Payment*** $72.00 $76.00
322 Water - New/Change Account $112.00 $118.00
323 Water - Discontinue Service $112.00 $118.00
324 Water - Discontinue for Non-Compliance $217.00 $228.00 325 Water - Unauthorized Turn on $217.00 $228.00
326 Fire Flow Testing $579.00 $609.00
327 Temporary Meter Rental - Install $45.00 $47.00
328 Temporary Meter Rental - Move $112.00 $118.00
329 Temporary Meter Rental - Rental $86.00 $90.00
330 Inspection of Backflow Prevention Device $201.00 $211.00 331 Backflow Prevention Program Penalty $336.00 $353.00 332 Water Installation Inspection Fee $346.00 $364.00
Deposit-Based Fees:
333 Water Service Installation $5,608.00 $5,894.00
334 Water Meter installation $1,121.00 $1,178.00
335 Temporary Meter Rental $2,804.00 $2,947.00
Sewer Fees:
336 Sewer Connection/Inspection, Existing Lateral $393.00 $413.00 337 Sewer Connection/Inspection, Existing WYE $393.00 $413.00 338 Sewer Connection/Inspection, Saddle Connect $393.00 $413.00 339 Capping of Sewer Lateral $393.00 $413.00
340 Sewer Construction Fee - New Construction $777.00 $817.00 341 Sewer Spill in Public ROW Actual Cost Actual Cost
342 Fats, Oils, & Grease Permit Fee (annual) $159.00 $167.00 343 Fats, Oils, & Grease Inspection Fee (annual) Actual Cost Actual Cost 344 Fats, Oils, & Grease Mitigation Penalty (annual) $393.00 $413.00 PW Engineering:
345 Excavate - Utility Trenches <= 100 l.f. $642.00 $675.00 346 Excavations-Utility Trenches >= 100 l.f. $779.00 $819.00 347 Excavations-Utility Trenches > 100 l.f. - per l.f. $0.61 $0.64 348 Excavation-Utility Patches $575.00 $604.00
349 Concrete Sidewalk / Driveway Parkway / Permit $203.00 $213.00 350 Concrete Sidewalk / Driveway / Parkway Inspection $270.00 $284.00 351 Curb & Gutter Permit $203.00 $213.00
352 Curb & Gutter Inspection Flat Fee $270.00 $284.00
353 Curb Coring Base Permit $224.00 $235.00
354 Curb Coring Inspection Flat Fee $213.00 $224.00
355 Pavement Street & Alley $453.00 $476.00
356 Pavement Street & Alley Inspections Flat Fee $610.00 $641.00 357 Street/ROW Vacation/ Abandonment $5,991.00 $6,297.00 358 Public Improvement Inspection $542.00 $570.00
359 Public Works Plan Check Fee - Single Family* $561.00 $590.00 360 Public Works Plan Check Fee - Other Uses** $1,004.00 $1,055.00 361 Additional Plan Check/ Reviews Beyond 2 $168.00 $177.00 362 Final Parcel Map Review $3,151.00 $3,312.00
363 Final Tract Map Review $3,151.00 $3,312.00
364 Final Map Amendment - Administrative $168.00 $177.00 365 Temp Encroachment - Dumpster $101.00 $106.00
366 Temp Encroachment - Southwest Hills $220.00 $231.00

PUBLIC WORKS
DRAFT 4 - 289
Fee Title CY 2023 Fee
Water Rates:

Water Services - Tier 1 $3.75
Water Services - Tier 2 $4.72
Water Services - Tier 3 $5.53
Waste Water Discharge $2.00
Meter Service Charges - 3/4" $94.28
Meter Service Charges - 1" $141.72
Meter Service Charges - 1 1/2" $260.33
Meter Service Charges - 2" $402.66
Meter Service Charges - 3" $734.73
Meter Service Charges - 4" $1,209.14
Meter Service Charges - 6" $2,395.14
Meter Service Charges - 8" $4,292.76
Efficiency Fee $0.14
Sewer Rates:

Single Family Fixed Charge (per EDU per bi-month) $30.45 Multi-Family Fixed Charge (per EDU per bi-month) $23.92 Commercial Flow Charge (per HCF of water) $2.01
Elementary Schools (per ADA per month) $0.23
Middle Schools (per ADA per month) $0.46
*Fees set per Resolution 7536 & 7537*
DRAFT 4 - 290
$1.64 per Sq Ft set by Ordinance No. 1985
$1.07 per Sq Ft set by Ordinance No. 1985
$7.65 per Sq Ft
$7.65 per Sq Ft > 250sqft
$2.95 per Sq Ft
Strong Motion Instrumentation Program – SMIP Varies
Public Art Development Fee - on-site 1% of total building valuation Public Art Development Fee - in lieu 1.5% of total building valuation set by Ordinance No. 2325 Other FEES:
set by Ordinance No. 2325
Gowth Mgmt, Park Impact Fee - Senior Housing set by Resolution No. 7466 Community Development
Pursuant to Section 2705, Chapter 8, Division 2 of the Public Resources Code of the State of California
Gowth Mgmt, Park Impact Fee - Residential Remodel set by Resolution No. 7466

GROWTH REQUIREMENT CAPITAL FEES
Growth Mgmt, Commericial/Industrial Development
Gowth Mgmt, Park Impact Fee - Residential NEW
Community Development
set by Resolution No. 7466
Growth Mgmt, Residential Development
DRAFT 4 - 291

BUSINESS
FEE TITLE CURRENT UNITS TERM IMPROVE. TOTAL

FEES TAX
Basic Business License Fees
RETAIL WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 RETAIL WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 WHOLESALE WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 WHOLESALE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 SERVICE WITH 1 EMPLOYEE $96.00 LICENSE YEAR $36.00 $132.00 SERVICE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 MANUFACTURING WITH 1 EMPLOYEE $96.00 LICENSE YEAR $24.00 $120.00 MANUFACTURING WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $2.40 $12.00 PROFESSIONAL BUSINESSES $130.00 LICENSE YEAR $48.75 $178.75 PROFESSIONAL WITH ADDITIONAL PROF EMPLYS $70.00 BUSINESS YEAR $26.25 $96.25 PROFESSIONAL WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 BUSINESS BY VEHICLE $100.00 VEHICLE YEAR $37.50 $137.50 BUSINESSES WITH ADDITIONAL VEHICLES $40.00 VEHICLE YEAR $15.00 $55.00 CONTRACTOR $0-$4,999 $36.00 CONTRACT QTR $13.50 $49.50
CONTRACTOR $5,000-$49,999 $60.00 CONTRACT QTR $22.50 $82.50 CONTRACTOR $50,000+ $120.00 CONTRACT QTR $45.00 $165.00 BUSINESSES NOT CLASSIFIED $96.00 BUSINESS YEAR $36.00 $132.00 BUSINESSES NOT CLASS. WITH ADD. EMPLOYEE $9.60 EMPLOYEE YEAR $3.60 $13.20 Specialty Business License Fees
ADVERTISING STRUCTURES, SIGNS, DISPLAYS $360.00 SIGN YEAR ** $135.00 $495.00 BILLBOARD $24.00 BILLBOARD YEAR $9.00 $33.00
ADVERTISING VEHICLE $120.00 VEHICLE DAY $45.00 $165.00
ANTIQUE DEALER $96.00 LICENSE YEAR $36.00 $132.00
ANTIQUE DEALER W/ADD'L EMPLOYEE $9.60 LICENSE YEAR $3.60 $13.20 APARTMENTS, HOTELS, (3+DWELLING UNITS) $72.00 LICENSE YEAR $18.00 $90.00 ADDITIONAL UNITS OVER THREE $9.60 UNIT YEAR $2.40 $12.00 AUCTION $168.00 EVENT DAY ** $63.00 $231.00
BOARDING HOUSE $96.00 LICENSE YEAR ** $36.00 $132.00
BOWLING ALLEYS $62.40 LANE YEAR ** $23.40 $85.80
CANVASSERS $96.00 PERSON YEAR ** $36.00 $132.00
CANVASSERS $48.00 PERSON DAY ** $18.00 $66.00
CANVASSERS $72.00 PERSON QTR ** $27.00 $99.00
CHRISTMAS TREE WREATHS $168.00 LICENSE MONTH ** $63.00 $231.00 CIRCUS, CARNIVAL, MENAGERIE, RODEO $480.00 EVENT DAY ** $180.00 $660.00 TRAINED ANIMALS EXHIBITION $48.00 EVENT DAY ** $18.00 $66.00 FIREARMS $96.00 BUS LICENSE YEAR ** $36.00 $132.00
FORTUNE TELLING $400.00 LICENSE YEAR ** $150.00 $550.00 GARDNERS-FIRST VEHICLE $80.00 VEHICLE YEAR $30.00 $110.00 GARDNERS WITH ADDITIONAL VEHICLES $40.00 VEHICLE YEAR $15.00 $55.00 HOSPITALS (5 BEDS + ONE EMPLOYEE) $192.00 LICENSE YEAR $72.00 $264.00 HOSPITALS WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 HOSPITALS WITH MORE THAN 5 BEDS $9.60 BED YEAR $3.60 $13.20 LAUNDRY/DRY CLEANING $120.00 LICENSE YEAR $45.00 $165.00 LAUNDRY/DRY CLEAN. WITH ADD. EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 LAUNDRY/DRY CLEAN. WITH NONLOCAL TRUCK $120.00 TRUCK YEAR $45.00 $165.00 LAUNDRY/DRY CLEAN. W/ ADD. NONLCL TRUCKS $48.00 TRUCK YEAR $18.00 $66.00 MACHINES, GAMES, VENDING $72.00 MACHINE QTR $27.00 $99.00 THEATRES $1.92 SEAT YEAR $0.72 $2.64
SINGLE PRODUCTION $0.12 SEAT SHOW $0.05 $0.17
NRSRY/PRVT SCHL - NIGHT, 5 BEDS, 1 EMP $192.00 LICENSE YEAR $72.00 $264.00 NRSRY/PRVT SCHL - NIGHT, >5 BEDS $9.60 BED YEAR $3.60 $13.20 NRSRY/PRVT SCHL - DAY CARE ONLY $120.00 LICENSE YEAR $45.00 $165.00 NRSRY/PRVT SCHL - NITE/DAY, ADD EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 DAY CARE ONLY $120.00 LICENSE YEAR $45.00 $165.00
DAY CARE WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 PATROLMAN $24.00 EMPLOYEE YEAR $9.00 $33.00
PATROL SYSTEM $168.00 LICENSE YEAR $63.00 $231.00
PAWNBROKER $240.00 LICENSE YEAR $90.00 $330.00
PAWNBROKER WITH ADDITIONAL EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 PEDDLER (FOOT) $96.00 PERSON YEAR ** $36.00 $132.00

BUSINESS LICENSE FEES
Last update: Resolution No. 7105
DRAFT 4 - 292

BUSINESS
FEE TITLE CURRENT UNITS TERM IMPROVE. TOTAL

FEES TAX
PEDDLER (FOOT) $48.00 PERSON DAY ** $18.00 $66.00
PEDDLER (FOOT) $72.00 PERSON QTR ** $27.00 $99.00
PEDDLER (VEHICLE) $128.00 VEHICLE YEAR $48.00 $176.00
PUBLIC DANCE HALL-LONG TERM $960.00 FACILITY YEAR ** $360.00 $1,320.00 PUBLIC DANCE HALL WITH ADD. EMPLOYEES $9.60 EMPLOYEE TERM ** $3.60 $13.20 PUBLIC DANCE HALL-TEMPORARY $120.00 FACILITY MONTH ** $45.00 $165.00 SEARCHLIGHTS $48.00 MACHINE NIGHT $18.00 $66.00
SECONDHAND DEALERS $216.00 LICENSE YEAR $81.00 $297.00
SECONDHAND DEALERS WITH ADD. EMPLOYEES $9.60 EMPLOYEE YEAR $3.60 $13.20 SHARPENING TOOLS $24.00 LICENSE MONTH $9.00 $33.00
SALES-SHRFF,BNKRPTCY,ASSIGNEE-LONG TERM $480.00 LICENSE YEAR $180.00 $660.00 SALES-SHRFF,BNKRPTCY,ASSIGNEE-SHORT $96.00 LICENSE DAY $36.00 $132.00 SIDESHOW, RIDES, ETC $96.00 LICENSE DAY ** $36.00 $132.00 SKATING RINKS, SHOOTING GALLERY, RACETRK $360.00 LICENSE YEAR ** $135.00 $495.00 SKTNG, SHTNG, RCTRK WITH ADD, EMPLOYEES $9.60 EMPLOYEE YEAR ** $3.60 $13.20 TAXICAB DRIVERS $24.00 LICENSE YEAR $9.00 $33.00
TAXICAB OWNERS $120.00 CAB YEAR $45.00 $165.00
VENDERS (ITINERANT) $96.00 LICENSE YEAR ** $36.00 $132.00 VENDERS (ITINERANT) $48.00 LICENSE DAY ** $18.00 $66.00 VENDERS (ITINERANT) $72.00 LICENSE QTR ** $27.00 $99.00 VENDING MACHINES $32.00 MACHINE YEAR $12.00 $44.00
MASSAGE FILING FEE $100.00
FINGERPRINTS $42.00
PERMIT FEE $50.00 PERMIT YEAR
NEW BUS LIC APPLICATION/ IN-TOWN $34.00 APPLICATION YEAR NEW BUS LIC APPLICATION/ OUT-OF-TOWN $13.00 APPLICATION YEAR NEW BUS LIC APP/ OUT-OF-TOWN CONTRACTOR $25.00 APPLICATION YEAR BUISINESS LICENSE LISTING $9.00 REQUEST PLUS $0.10 per page *= Business Improvement Tax
set by Ordinance No. 1738
**= Permit Required
Last update: Resolution No. 7105

BUSINESS LICENSE FEES
DRAFT 4 - 293