City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Janet Braun
CITY OF SOUTH PASADENA
CITY COUNCIL
AMENDED AGENDA
REGULAR MEETING
WEDNESDAY, AUGUST 16, 2023, AT 7:00 P.M.
AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.
NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030.
Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.
Meeting may be viewed at:
1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or
2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or
3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Regular Meeting Agenda August 16, 2023
PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.
Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.
PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.
Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
Staff may be asked to follow up on such items.
CLOSED SESSION ANNOUNCEMENTS
1. CLOSED SESSION ANNOUNCEMENTS
PUBLIC COMMENT
2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.
3. STAFF INTRODUCTION
City Manager’s Office:
Aimee Gibbs, Administrative Secretary
CHANGES TO THE AGENDA
4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA
CONSENT CALENDAR
OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.
PRESENTATION
Regular Meeting Agenda August 16, 2023
5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $1,613,669.90; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,439,894.88; ONLINE PAYMENTS IN THE AMOUNT OF $167,486.93; TRANSFERS IN THE AMOUNT OF $39,358.19; PAYROLL IN THE AMOUNT OF $2,556,143.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.
6. MONTHLY INVESTMENT REPORTS FOR JUNE 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for June 2023.
7. JULY 2022 – JUNE 2023 BUDGET UPDATE
Recommendation
Staff recommends that the City Council receive and file the July 2022 -June 2023 Budget Update Report.
8. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JULY 19, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the July 19, 2023, Regular City Council Meeting.
9. CONSIDER APPROVAL OF AN ADDENDUM TO THE ENGAGEMENT LETTER FOR SPECIAL
COUNSEL LEGAL SERVICES WITH AKIN GUMP STRAUSS HAUER & FELD, LLP, RELATED TO CALTRANS MATTERS FOR A TOTAL NOTTO-EXCEED AMOUNT OF $141,000 Recommendation
It is recommended that the City Council:
1. Consider approval of an addendum to the Engagement Letter with Akin Gump Strauss Hauer & Feld, LLP (Akin) for a new total not-to-exceed amount of$141,000 and authorize the City Manager to execute the same;
2. Appropriate $71,063.10 to Account #101-2010-2501-8163-000 for Fiscal Year 2022-2023; and
3. Appropriate $53,000 to Account #101-2010-2501-8163-000 for Fiscal Year 2023- 2024.
10. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH THE SOUTH PASADENA
CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT ACTIVITIES THROUGH
FUNDING ALLOCATION OF BUSINESS IMPROVEMENT TAX (BIT) REVENUES AND GENERAL FUND RESERVES IN THE AMOUNT OF $128,500
Recommendation
It is recommended that the City Council consider approval of an agreement with the South Pasadena Chamber of Commerce (Chamber) for economic development activities through funding allocation of Business Improvement Tax (BIT) revenues and general fund reserves in the amount of $128,500.
Regular Meeting Agenda August 16, 2023
11. ORDINANCE OF THE CITY OF SOUTH PASADENA GRANTING AUTHORITY TO THE CITY
MANAGER TO EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH PASADENA MUNICIPAL CODE
ORDINANCE
AN ORDINANCE OF THE CITY OF SOUTH PASADENA
GRANTING AUTHORITY TO THE CITY MANAGER TO
EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE
SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council introduce for first reading and waive full reading of the Ordinance entitled "Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18- 6 of the South Pasadena Municipal Code."
12. CONSIDERATION OF THE APPROVAL OF THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRUEPOINT SOLUTIONS, INC. FOR
ADDITIONAL ACCELA LICENSES FOR THE CITY'S CASE MANAGEMENT AND ONLINE PERMITTING SYSTEM AND AN EXTENSION OF THE LICENSES IN AN AMOUNT NOT-TOEXCEED $38,440 Recommendation
It is recommended that the City Council consider the approval of the First Amendment to the Professional Services Agreement with TruePoint Solutions, Inc. for ten (10) additional licenses subscriptions, and an extension of the term of the licenses through June 30, 2024 in the amount of $38,440, for a total not-to-exceed amount of $291,007 and authorize the City Manager to execute the amendment.
13. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER WITH DELL MARKETING, LP., IN THE AMOUNT NOT-TOEXCEED OF $75,000 FOR THE
FIRST PHASE OF THE THREE-YEAR HARDWARE REPLACEMENT PROGRAM, UTILIZING
THE NASPO VALUEPOINT COOPERATIVE PURCHASING PROGRAM
Recommendation
It is recommended that the City Council consider:
1. Adopting a resolution approving a purchase order with Dell Marketing, LP. in the amount not to exceed $75,000, authorizing the use of the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchasing Program for the purchase, and
2. Authorize the City Manager to effectuate the purchase.
14. APPROPRIATION OF FUNDS RECEIVED FOR LEGAL SERVICES RELATED TO THE
MOFFAT STREET LITIGATION
Recommendation
It is recommended that the City Council:
1. Appropriate $90,132.37 for Fiscal Year 2022-2023 from the General Fund; and
2. Appropriate $29,145.59 for Fiscal Year 2023-2024 from the General Fund.
Regular Meeting Agenda August 16, 2023
15. CONSIDER PAYMENT FOR CONSULTING SERVICES WITH INTERWEST CONSULTING GROUP FOR PAST INVOICES IN THE AMOUNT OF $19,365
Recommendation
It is recommended that the City Council consider the approval of payment to lnterwest Consulting Group (lnterwest) for past invoices in the amount of $19,365.
16. QUARTERLY INFORMATIONAL UPDATE OF THE CITYWIDE ELECTRIFICATION PROJECT Recommendation
It is recommended that the City Council receive an update on the status of the citywide electrification project.
17. RECEIVE AND FILE THE FOURTH QUARTER 2021-2026 STRATEGIC PLAN UPDATE Recommendation
It is recommended that the City Council receive and file the Fourth Quarter 2021-2026 Strategic Plan update.
18. CONSIDERATION OF A RESOLUTION ESTABLISHING FOUR NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY SCHEDULES; APPROVING A RECLASSIFICATION FOR AN EXISTING POSITION; AND REMOVING A CLASSIFICATION
FROM A BARGAINING UNIT
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA ADOPTING JOB DESCRIPTIONS AND
SALARY RANGES FOR PRINCIPAL ENGINEER, FACILITIES
AND PARKS SUPERVISOR, HUMAN RESOURCE ANALYST,
AND SENIOR HUMAN RESOURCE ANALYST POSITIONS,
AND APPROVING THE RECLASSIFICATION OF AN EXISTING
MANAGEMENT ANALYST POSITION IN MANAGEMENT
SERVICES AND A BARGAINING REPRESENTATION CHANGE
FOR THE SENIOR MANAGEMENT ANALYST
CLASSIFICATION
Recommendation
It is recommended that the City Council consider adoption of a Resolution to: (a) approve and establish four classifications and their respective job specifications and salary schedules; (b) approve the reclassification of a current Management Analyst position to a Human Resources Analyst classification; and (c) approve moving the Senior Management Analyst classification from the Public Service Employees' Association (PSEA) bargaining unit into the unrepresented Management Employees group.
PUBLIC HEARING
19. APPROVAL OF DRAFT LOCAL HAZARD MITIGATION PLAN FOR THE CITY OF SOUTH
PASADENA FOR SUBMISSION TO AND APPROVAL BY CALIFORNIA STATE OFFICE OF
EMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY Recommendation
It is recommended that the City Council:
Regular Meeting Agenda August 16, 2023
1. Hold a Public Hearing to hear objections to the approval of the draft Local Hazard Mitigation Plan (LHMP); and
2. Approve the Draft LHMP for the City of South Pasadena (City); and
3. Direct staff to submit the Draft LHMP to the California State Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) for final approval.
ACTION/DISCUSSION
20. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JUNE 1 2022 AND OCTOBER 3, 2022
Recommendation
It is recommended that the City Council:
1. Approve the minutes for the June 1, 2022, City Council Meeting; and
2. Approve the minutes for the October 3, 2022, Special City Council Meeting.
PUBLIC COMMENT – CONTINUED
21. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.
COMMUNICATIONS
22. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.
23. CITY MANAGER COMMUNICATIONS
ADJOURNMENT
FOR YOUR INFORMATION
FUTURE CITY COUNCIL MEETINGS
PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm September 6, 2023 Special Joint City Council Meeting with Ad Hoc Facilities 6:01 P.M.
September 6, 2023 Regular City Council Meeting 7:00 P.M.
September 18, 2023 Special City Council Meeting 7:00 P.M.
September 27, 2023 Special City Council Meeting 7:00 P.M.
Regular Meeting Agenda August 16, 2023
AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.
ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).
CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on August 16, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 08/15/2023 /S/
Date Mark Perez, Deputy City Clerk