CITY OF SOUTH PASADENA
CITY COUNCIL - REGULAR MEETING
MINUTES
WEDNESDAY, AUGUST 16, 2023, AT 7:00 P.M.
CALL TO ORDER:
The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, August 16, 2023, at 7:23 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.
ROLL CALL:
PRESENT Mayor Jon Primuth
Councilmember Janet Braun
Councilmember Michael A. Cacciotti
Councilmember Jack Donovan
ABSENT Mayor Pro Tem Evelyn G. Zneimer
Mark Perez, Deputy City Clerk, announced a quorum.
CITY STAFF PRESENT:
Arminé Chaparyan, City Manager; Roxanne Diaz, City Attorney; Mark Perez, Deputy City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Braun.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
CLOSED SESSION ANNOUNCEMENTS
CLOSED SESSION ANNOUNCEMENTS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d) (1))
2: Sin or 0u CasSonah Pal Vs California Descent No Transportan . City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-
SIGNIFICANT EXPOSURE TO LITIGATION
(Government Code Section 54945.9(d)(2))
Number of Potential Cases: 1
C. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-INITIATION
OF LITIGATION
(Government Code Section 54945.9(d)(4))
Number of Potential Cases: 2
Zoom Public Comments: (Taken at 5:30 p.m.)
Christopher Sutton spoke regarding Caltrans housing.
In-Person Public Comments:
None.
The City Council recessed into Closed Session at 5:46 P.M. with all Councilmembers present.
During Closed Session Announcements, City Attorney Roxanne Diaz reported that no action was taken during closed session.
PUBLIC COMMENT
2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS)
In Person Public Comments:
Casey Law spoke regarding slow streets.
Yvonne La Rose spoke regarding examples of calling persons "insane".
Regular Meeting Minutes South Pasadena City Council August 16, 2023 Kay Findley spoke regarding South Pasadena fires, South Pasadena Fire Department and Public Works efforts.
Rion Nakaya spoke regarding the bike lanes installed on Grand Avenue.
The following individuals spoke about Vanessa Marquez:
• Camille Lewis
• Michael Williams
• Gina Viola
• Donna spoke
• Cori spoke
• Erika
• Akili
• Jan Williams
• Minerva Garcia
• Jason Reedy
• Stephanie
Carlos Nieto spoke regarding additional services for social services.
Deanna Sullivan spoke about Vanessa Marquez and Lexipol contract.
Gino Thomas spoke regarding the slow streets program and bike lanes.
Michael Ten spoke regarding the Maui wildfires, a submitted Public Records Request, and meeting with Public Works.
Diego Tomas Zavala spoke regarding the slow streets program.
Michael Posateri spoke regarding the slow streets program.
Margaret Prieto spoke regarding the annual firework show and 2028 Olympics security preparation.
Shlomo Nitzani spoke regarding fees paid and City Hall access.
Kristen Pumphrey spoke regarding the bike lanes on Grand Avenue.
Caroline Howell spoke regarding the accident on Orange Grove Avenue.
The Mayor called a recess at 8:25 P.M.
The City Council meeting reconvened at 8:29 P.M.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
PRESENTATIONS
3. STAFF INTRODUCTION
City Manager's Office:
Aimee Gibbs, Administrative Secretary
Assistant to the City Manager, Tamara Binns, introduced Aimee Gibbs, Administrative Secretary.
COMMUNICATIONS
4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA None.
CONSENT CALENDAR
Councilmember Cacciotti requested to pull Item Nos. 6 and 10 for separate motion was made by councilmember Cactodi, second by linemember Braun and approved by roll call vote to approve Consent Calendar Item Nos. 5, 7, 8, 9, 11, 12, 13, 15, 16, 17, and 18, as modified by the additional documents. The motion carried 4-0-1, by the following vote:
AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.
ABSENT: Zneimer
ABSTAINED: None.
5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $1,613,669.90; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,439,894.88: ONLINE PAYMENTS IN THE AMOUNT OF $167,486.93; TRANSFERS IN THE AMOUNT OF $39,358.19; PAYROLL IN THE AMOUNT OF $2,556,143.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.
A motion was made to approve recommendation on the Consent Calendar.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
6. MONTHLY INVESTMENT REPORTS FOR JUNE 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for June 2023.
Councilmember Cacciotti requested Western Asset Management and Morgan Stanley to be present at the next meeting for brief discussion on their strategy and plan moving forward in reinvesting.
COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A notion was made by Councilmember Cacciotti, seconded by Councilmembe raun, and approved by roll call vote to approve Item No. 6, as presented. The motion carried 4-0-1, by the following vote:
AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None
ABSENT: Zneimer
ABSTAINED: None.
7. JULY 2022 - JUNE 2023 BUDGET UPDATE
Recommendation
Staff recommends that the City Council receive and file the July 2022 -May 2023 Budget Update Report
A motion was made to approve recommendation on the Consent Calendar.
8. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JULY 19, 2023 Recommendation
It is recommended that the City Council approve the minutes for the July 19, 2023, Regular City Council Meeting.
A motion was made to approve recommendation on the Consent Calendar as modified by the additional documents.
9. CONSIDER APPROVAL OF AN ADDENDUM TO THE ENGAGEMENT LETTER
FOR SPECIAL COUNSEL LEGAL SERVICES WITH AKIN GUMP STRAUSS
HAUER & FELD, LLP, RELATED TO CALTRANS MATTERS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $141,000
Recommendation
It is recommended that the City Council:
1. Consider approval of an addendum to the Engagement Letter with Akin Gump
Regular Meeting Minutes South Pasadena City Council August 16, 2023 Strauss Hauer & Feld, LLP (Akin) for a new total not-to-exceed amount of$ 141,000 and authorize the City Manager to execute the same;
2. Appropriate $71,063.10 to Account #101-2010-2501-8163-000 for Fiscal Year 2022-2023; and
3. Appropriate $53,000 to Account #101-2010-2501-8163-000 for Fiscal Year 2023- 2024.
A motion was made to approve recommendation on the Consent Calendar.
10. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH THE SOUTH
PASADENA CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT
ACTIVITIES THROUGH FUNDING ALLOCATION OF BUSINESS IMPROVEMENT
TAX (BIT) REVENUES AND GENERAL FUND RESERVES IN THE AMOUNT OF $128,500
Recommendation
It is recommended that the City Council consider approval of an agreement with the South Pasadena Chamber of Commerce (Chamber) for economic development activities through funding allocation of Business Improvement Tax (BIT) revenues and general fund reserves in the amount of $128,500.
Zoom Public Comment:
Evelyn Zneimer made comment on audited profit and loss document given to her a couple weeks ago and she does not support giving the full $128,500. She supports $100,000.
COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun, and approved by roll call vote to approve Item No. 10, as presented.
The motion carried 4-0-1, by the following vote:
AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.
ABSENT: Zneimer
ABSTAINED: None.
11. ORDINANCE OF THE CITY OF SOUTH PASADENA GRANTING AUTHORITY TO
THE CITY MANAGER TO EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH
PASADENA MUNICIPAL CODE
Regular Meeting Minutes South Pasadena City Council August 16, 2023
ORDINANCE
AN ORDINANCE OF THE CITY OF SOUTH
PASADENA GRANTING AUTHORITY TO THE CITY
MANAGER TO EXECUTE CERTAIN CONTRACTS
AND OTHER LEGAL INSTRUMENTS AND
AMENDING SECTION 2.18-6 OF THE SOUTH
PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council introduce for first reading and waive full A motion was made to approve recommendation on the Consent Calendar.
12. CONSIDERATION OF THE APPROVAL OF THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRUEPOINT SOLUTIONS, INC.
FOR ADDITIONAL ACCELA LICENSES FOR THE CITY'S CASE MANAGEMENT
AND ONLINE PERMITTING SYSTEM AND AN EXTENSION OF THE LICENSES IN AN AMOUNT NOT-TO-EXCEED $38,440
Recommendation
It is recommended that the City Council consider the approval of the First Amendment to the Professional Services Agreement with TruePoint Solutions, Inc. for ten (10) additional licenses subscriptions, and an extension of the term of the licenses through June 30, 2024 in the amount of $38,440, for a total not-to-exceed amount of $291,007 and authorize the City Manager to execute the amendment.
A motion was made to approve recommendation on the Consent Calendar.
13. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER WITH DELL MARKETING, LP., IN THE AMOUNT NOT.
TO-EXCEED OF $75,000 FOR THE FIRST PHASE OF THE THREE-YEAR
HARDWARE REPLACEMENT PROGRAM, UTILIZING THE NASPO
VALUEPOINT COOPERATIVE PURCHASING PROGRAM
Recommendation
It is recommended that the City Council consider:
1. Adopting a resolution approving a purchase order with Dell Marketing, LP. in the amount not to exceed $75,000, authorizing the use of the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchasing Program for the purchase, and
2. Authorize the City Manager to effectuate the purchase.
Regular Meeting Minutes South Pasadena City Council August 16, 2023 A motion was made to approve recommendation on the Consent Calendar.
Resolution No. 7827 was adopted.
14. APPROPRIATION OF FUNDS RECEIVED FOR LEGAL SERVICES RELATED TO
IHE MOFFAT STREET LITIGATION
Recommendation
It is recommended that the City Council:
1. Appropriate $90, 132.37 for Fiscal Year 2022-2023 from the General Fund; and
2. Appropriate $29,145.59 for Fiscal Year 2023-2024 from the General Fund.
Zoom Public Comment:
Alan Ehrlich spoke regarding the item and fiscal impact.
COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun, and approved by roll call vote to approve Item No. 14, as presented. The motion carried 4-0-1, by the following vote:
AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.
ABSENT: Zneimer
ABSTAINED: None.
15. CONSIDER PAYMENT FOR CONSULTING SERVICES WITH INTERWEST CONSULTING GROUP FOR PAST INVOICES IN THE AMOUNT OF $19,365 Recommendation
It is recommended that the City Council consider the approval of payment to Interwest Consulting Group (Interwest) for past invoices in the amount of $19,365.
A motion was made to approve recommendation on the Consent Calendar.
16. QUARTERLY INFORMATIONAL UPDATE OF _THE CITYWIDE
ELECTRIFICATION PROJECT
Recommendation
It is recommended that the City Council receive an update on the status of the citywide electrification project.
A motion was made to approve recommendation on the Consent Calendar.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
17. RECEIVE AND FILE THE FOURTH QUARTER 2021-2026 STRATEGIC PLAN UPDATE
Recommendation
It is recommended that the City Council receive and file the Fourth Quarter 2021- 2026 Strategic Plan update
A motion was made to approve recommendation on the Consent Calendar.
18. CONSIDERATION OF A RESOLUTION ESTABLISHING FOUR NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY SCHEDULES; APPROVING A RECLASSIFICATION FOR AN EXISTING POSITION; AND
REMOVING A CLASSIFICATION FROM A BARGAINING UNIT
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SOUTH PASADENA ADOPTING JOB
DESCRIPTIONS AND SALARY RANGES FOR
PRINCIPAL ENGINEER, FACILITIES AND PARKS
SUPERVISOR, HUMAN RESOURCE ANALYST,
AND SENIOR HUMAN RESOURCE ANALYST
POSITIONS, AND APPROVING THE
RECLASSIFICATION OF AN EXISTING
MANAGEMENT ANALYST POSITION IN
MANAGEMENT SERVICES AND A BARGAINING
REPRESENTATION CHANGE FOR THE SENIOR
MANAGEMENT ANALYST CLASSIFICATION
Recommendation
It is recommended that the City Council consider adoption of a Resolution to: (a) approve and establish four classifications and their respective job specifications and salary schedules; (b) approve the reclassification of a current Management Analyst position to a Human Resources Analyst classification; and (c) approve moving the Senior Management Analyst classification from the Public Service Employees' Association (PSEA) bargaining unit into the unrepresented Management Employees group.
A motion was made to approve recommendation on the Consent Calendar.
Resolution No. 7828 was adopted.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
PUBLIC HEARING
19. APPROVAL OF DRAFT LOCAL HAZARD MITIGATION PLAN FOR THE CITY OF
SOUTH PASADENA FOR SUBMISSION TO AND APPROVAL BY CALIFORNIA
STATE OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY
MANAGEMENT AGENCY
Recommendation
It is recommended that the City Council:
1. Hold a Public Hearing to hear objections to the approval of the draft Local Hazard Mitigation Plan (LHMP); and
2. Approve the Draft LHMP for the City of South Pasadena (City); and
3. Direct staff to submit the Draft LHMP to the California State Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) for final approval.
Fire Chief Paul Riddle introduced the item. Russ Paterson gave a presentation.
Staff responded to questions raised by the City Council.
The Mayor opened the Public Hearing at 9:11 P.M.
The Mayor closed the Public Hearing at 9:11 P.M.
COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 19, as presented by staff. The motion carried 4-0-0-1, by the following vote:
AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.
ABSENT: Zneimer
ABSTAINED: None.
ACTION/DISCUSSION
20. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JUNE 22, 2022, AND JULY 20, 2022
Recommendation
It is recommended that the City Council:
1. Approve the minutes for the June 22, 2022, Special Joint City Council Meeting (Commissioner Congress); and
2. Approve the minutes for the July 20, 2022, Regular City Council Meeting.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
COUNCIL ACTION AND MOTION
\ motion was made by Councilmember Cacciotti, seconded by Mayor Primuth approved by roll call vote to approve Item No. 20, as presented by staff. The motion carried 3-0-1-1, by the following vote:
AYES: Cacciotti, Donovan, Mayor Primuth
NOES: None.
ABSENT: Zneimer
ABSTAINED: Braun
PUBLIC COMMENT - CONTINUED
21. CONTINUED PUBLIC COMMENT - GENERAL
Zoom Comments:
Steven Koch spoke regarding the slow streets program.
COMMUNICATIONS
22. COUNCILMEMBER COMMUNICATIONS
Councilmember Donovan had no comments.
Councilmember Braun had no comments.
Councilmember Cacciotti with a second from Councilmember Braun directed staff to refer the issues raised by Margaret Prieto to the Natural Resources and Environmental Commission, the Festival of Balloons Committee, and the Public Safety Commission for recommendations, specifically consideration of substituting a drone show in place of the fireworks show at the City 4th of July festivities. The advisory bodies are directed to discuss cost in their deliberations.
Councilmember Cacciotti with a second from Mayor Primuth directed staff to bring for discussion before the City Council for the allocation of TCP (1,2,3- Trichloropropane) related settlement proceed funds to the Water Enterprise '500' Fund, to be used to pay for the Wilson Reservoir Carbon Filter remediation. The staff report is to include the attachment of interest to the specific fund.
Councilmember Cacciotti gave a presentation on his recent attendance at the Natural Resources and Environmental Commission meeting, a training he provided to the new staff working at Parkwood Park, highlighted work done by Public Works, and noted various instances of residents in violation of the Gas Powered Leaf Blower Ban.
Regular Meeting Minutes South Pasadena City Council August 16, 2023
23. CITY MANAGER COMMUNICATIONS
City Manager Chaparyan wished all students in South Pasadena a happy first week of school.
ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 9:30 P.M.
Respectfully submitted:
Mark Perez
Deputy City Clerk
Jon Primuth
Mayor
ATTEST:
Mark Peréz
Deputy City Clerk
Approved at City Council Meeting: September 6, 2023