Agenda packet, special meeting, second session — South Pasadena City Council, September 6, 2023

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, SEPTEMBER 6, 2023
6:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

TELECONFERENCE LOCATION

MONTEREY MARRIOTT HOTEL

CONFERENCE MEETING ROOM
350 CALLE PRINCIPAL, MONTEREY, CA, USA, 93940

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm South Pasadena City Council September 6, 2023

Page 2 ends

CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun

CLOSED SESSION AGENDA ITEMS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 773 Bonita Drive, APN 5310-021-902
i. 901 Bonita Drive, APN 5310-020-903
j. 885 Oneonta Drive, APN 5310-022-902; 5310-022-901; 5310-022-903 k. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
l. 808 Valley View Road, APN 5310-020-901
m. 822 Valley View Road, APN 5310-020-902
n. 216 Fairview Avenue
o. 217 Fremont Avenue, APN 5317-012-901
p. 225 Fremont Avenue, APN 5317-012-902
q. 1131 Columbia Street, APN 5317-012-900
r. 1707 Meridian Avenue, APN 5310-031-903
s. 1008 Hope and 1002 and 726 Meridian, APN 5315-013-906 Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 435 Fair Oaks Avenue
Agency Negotiator: Arminé Chaparyan, City Manager Negotiating Party: South Pasadena Tournament of Roses Foundation Under Negotiation: Price and Terms of Payment B. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. LA Sunshine Coalition v. So. Pasadena (LASC Case No. 22STCP04228)

2. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

PUBLIC COMMENT
South Pasadena City Council September 6, 2023

Page 2 ends

C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS
(Government Code Section 54945.9(d)(1)

1. Claimant: Kristopher Saxon; Agency Claimed Against: City of South Pasadena

2. Claimant: Robert Bartl; Agency Claimed Against: City of South Pasadena

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 6, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 08/31/2023 /S/
Date Tiara Solorzano, Management Assistant
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, SEPTEMBER 6, 2023, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

TELECONFERENCE LOCATION

MONTEREY MARRIOTT HOTEL

CONFERENCE MEETING ROOM
350 CALLE PRINCIPAL, MONTEREY, CA, USA, 93940
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

Page 2 ends

ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Councilmember Jack Donovan

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. CHILDHOOD CANCER AWARENESS MONTH PROCLAMATION

4. STAFF INTRODUCTION
Community Development Department:

Dean Flores, Senior Planner
Tatiana Marin, Planning Technician

PRESENTATION
Regular Meeting Agenda September 6, 2023

Page 3 ends

Management Services Department:

Tina Lopez, Human Resources and Risk Manager
Public Works Department:

Lance Escalera, Electrician

5. WESTERN ASSET AND MORGAN STANLEY PRESENTATION

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $36,057.11; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,739,042.46; ONLINE PAYMENTS IN THE AMOUNT OF $17,177.80; TRANSFERS IN THE AMOUNT OF $194,951.27; VOIDS IN THE AMOUNT OF ($220.00); PAYROLL IN THE AMOUNT OF $805,865.12
Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR AUGUST 16, 2023, JANUARY 18, 2023, FEBRUARY 9, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular Meetings of August 16, 2023, January 18, 2023, and Special Meeting of February 9, 2023.

9. CONSIDERATION OF APPROVAL OF PAYMENTS TO TEREX CORPORATION AND

CALIFORNIA MAINTENANCE AND ENVIRONMENTAL IN THE TOTAL AMOUNT OF $38,546.50
Recommendation
It is recommended that the City Council:

1. Consider the approval of payment to Terex Corporation (Terex) for past invoices in the amount of $23,763.63; and

2. Consider the approval of payment to California Maintenance and Environmental (CME) for past invoices in the amount of $14,782.87.

10. RESOLUTION APPROVING CERTAIN EASEMENT AND TRANSFER OF APPURTENANT

FACILITIES RELATED TO THE INSTALLATION OF VEHICLE CHARGING STATIONS ON

CITY PROPERTY AND AUTHORIZING THE CITY MANAGER TO GRANT AND EXECUTE

EASEMENTS FOR PUBLIC UTILITY PURPOSES
Recommendation
It is recommended that the City Council adopt the Resolution to approve certain easements and transfer of appurtenant facilities related to the installation of vehicle charging stations in the form Regular Meeting Agenda September 6, 2023

Page 4 ends

approved by the City Attorney and Public Works Director and authorize the City Manager to execute the same; and authorize the City Manager to grant and execute easements generally for public utility purposes related to City projects.

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, APPROVING CERTAIN EASEMENTS AND

TRANSFER OF APPURTENANT FACILITIES RELATED TO THE

INSTALLATION OF VEHICLE CHARGING STATIONS ON CITY

PROPERTY AND AUTHORIZING THE CITY MANAGER TO GRANT

AND EXECUTE EASEMENTS ON BEHALF OF THE CITY FOR PUBLIC

UTILITY PURPOSES

11. CONSIDERATION OF APPROVAL OF THE PROPOSED FISCAL YEAR 2023-2024 WATER

CONSERVATION PROGRAM AND CONTINUATION OF THE EXISTING DECLARATION OF STAGE 2: SERIOUS WATER SUPPLY SHORTAGE
Recommendation
It is recommended that the City Council consider approval of:

1. The proposed Water Conservation Programs for the 2023-2024 fiscal year; and

2. The continuation of the existing Stage 2: Serious Water Supply Shortage.

12. CONSIDER THE AUTHORIZATION OF APPOINTMENT TO THE PUBLIC WORKS

COMMISSION
Recommendation
Mayor Primuth recommends that the City Council consider the appointment of Omari Ferguson to the Public Works Commission for a partial term ending December 31, 2024.

13. APPROVAL OF PURCHASE OF VEHICLE FOR COMMUNITY DEVELOPMENT

DEPARTMENT FOR CODE ENFORCEMENT DIVISION

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA APPROVING THE PURCHASE OF A 2023 CHEVY BOLT

ELECTRIC VEHICLE, WITH RELATED EQUIPMENT AND
ACCESSORIES, IN A TOTAL AMOUNT NOT TO EXCEED $38,000
Recommendation
It is recommended that the City Council consider adoption of a resolution authorizing the City Manager, or designee, to purchase a 2023 Chevrolet Bolt electric vehicle with related equipment and accessories in an amount not to exceed $38,000, and approve the single-source procurement pursuant to Section 2-99-29(19) and the City’s Purchasing Policy.

14. SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ROTH STAFFING COMPANIES, L.P. FOR TEMPORARY STAFFING SERVICES FOR THE

EXTENSION OF THE TERM
Recommendation
It is recommended that the City Council approve the Second Amendment to the Professional Services Agreement with Roth Staffing Companies, L.P. for temporary staffing services for the extension of the term and authorize the City Manager to execute the amendment.

Regular Meeting Agenda September 6, 2023

Page 5 ends

15. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR TEMPORARY STAFFING SERVICES IN AN AMOUNT NOT-TOEXCEED $89,000 Recommendation
It is recommended that the City Council consider:

1. Authorizing the City Manager, or designee, to execute all documents necessary to amend the Professional Services Agreement with Robert Half International Inc. for temporary staffing services, to increase the contract amount by $89,000 to continue services through the end of December 2023, and

2. Approving the transfer in the amount of $84,000 in State and Local Fiscal Recovery Funds from Account No. 101-3010-3041-8020 (Finance- Special Department Expense) to Account No. 101- 2030-2034-8170-000 (Management Services- Professional Services) to fund the amendment.

ACTION/DISCUSSION

16. CONSIDERATION OF A RESOLUTION APPROVING AND ESTABLISHING THE SALARY

SCHEDULE FOR THE FACILITIES AND PARKS SUPERVISOR

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA ADOPTING A SALARY RANGE FOR THE PARKS AND

FACILITIES SUPERVISOR CLASSIFICATION
Recommendation
It is recommended that the City Council consider adoption of a Resolution approving and establishing the salary schedule for the Facilities and Parks Supervisor classification.

17. STATUS OF THE 626 PROSPECT RESERVE ACCOUNT
Recommendation
Staff recommends that the City Council receive and file.

PUBLIC COMMENT – CONTINUED

18. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

19. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

20. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION
Regular Meeting Agenda September 6, 2023

Page 6 ends

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 6, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 08/31/2023 /S/
Date Tiara Solorzano, Management Assistant
September 18, 2023 Special City Council Meeting 6:30 P.M.

September 27, 2023 Special City Council Meeting 7:00 P.M.

October 4, 2023 Regular City Council Meeting 7:00 P.M. 5j Proclamation Declaring September as Childhood Cancer Awareness Month in the City of South Pasadena
WHEREAS, The American Cancer Fund for Children and Kids Cancer Connection report cancer is the leading cause of death by disease among U.S. children between infancy and age 15. This tragic disease is detected in more than 16,000 of our country's young people every year. An estimated 400,000 children and adolescents are diagnosed globally with cancer each year; and WHEREAS, one in five of our nation's children loses his or her battle with cancer. Many infants, children and teens will suffer from long-term effects of comprehensive treatment, including secondary cancers; and
WHEREAS, founded nearly thirty years ago by Steven Firestein, a member of the philanthropic branch of the Max Factor cosmetics family, the American Cancer Fund for Children, Inc., and Kids Cancer Connection, Inc. in collaboration with Lions Clubs International are dedicated to helping these children and their families; and

WHEREAS,

WHEREAS,
The American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Children's Hospital Los Angeles, City of Hope National Medical Center, UCLA Mattel Children's Hospital at L.A. CountyUSC Medical Center, Harbor-UCLA Medical Center, Cedars-Sinai Medical Center, as well as hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and
The American Cancer Fund for Children and Kids Cancer Connection also sponsor toy distributions, Home and Hospital Instructional programs, family sailing programs, pet-assisted therapy, Laughternoon: Laughter is Healing, KCC Supercar Experience, first responder programs and hospital celebrations in honor of a child's determination and bravery to fight the battle against childhood cancer.

NOW, THEREFORE, I, Jon Primuth, Mayor of the City of South Pasadena, on behalf of the City Council, do hereby proclaim September 2023, as Childhood Cancer Awareness Month. _________________________ ___9/6/2023__
Jon Primuth, Mayor Date
3 - 1
ITEM NO. 3
CITY Of SOEID PASADENA
7 7 - 1
DATE: FROM: PREPARED BY:

City Council
Agenda Report
September 6, 2023
Armine Chaparyan, City Manager /tv
Hsiulee Tran, Deputy Finance Director
ITEM NO. ---
SUBJECT: Approval of Prepaid Warrants in the Amount of $36,057.11; General City Warrants in the Amount of $1,739,042.46; Online Payments in the Amount of $17,177.80; Transfers in the
Amount of $194,951.27; Voids in the Amount of ($220.00); Payroll in the Amount of $805,865.12
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 317267-317272 $ 4,155.46
ACH $ 31,901.65
Voids $ (220.00)
General City Warrants:

Warrant # 317273-317394 $ 494,349.26
ACH $ 1,244,693.20
Voids $ 0
Payroll Period Ending: 08/18/2023 $ 805,865.12
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out- To (Acct# 2413) $ 194,951.27 Wire Transfers Out- To (Acct# 1936) $ 0
Online Payments $ 17,177.80
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 2,792,873.76
Approval of Warrants
September 6, 2023

Page 2 of 3 ends

Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
7 - 2
Approval of Warrants
September 6, 2023

Page 3 of 3 ends

Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
7 - 3
ATTACHMENT 1
Warrant Summary
7 - 4
City of South Pasadena
Demand/Warrant Register Date 9/6/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 19,879.00 474,339.62
Insurance Fund 103 - -
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - -
Facilities & Equip.Cap. Fund 105 1,263.16 -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 8,472.08
SLFRF Fund 206 - -
Local Transit Return "C" 207 - 5,809.45
TEA/Metro 208 - -
Sewer Fund 210 - 7,068.50
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - 45,341.38
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 1,997.89
County Park Bond Fund 232 - -
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 962.50
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - 1,412.50
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - 67,554.55
Water Fund 500 - 597,339.36
Water Efficiency Fund 503 - 3,102.31
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - 495,864.34
Payroll Clearing Fund 700 14,914.95 27,799.98
-
Column Totals: 36,057.11 1,737,064.46
Recap by fund Fund No.

Prepaid Written
RSA 227 - 1,978.00
RSA Report Totals: - 1,978.00
City Report Totals: 1,775,099.57
Payroll Period Ending: 08/18/2023 805,865.12
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 194,951.27
Wire Transfer Out - To Acct. # 1936 -
Online Payments 17,177.80
Voids - Prepaid (220.00)
Voids - General Warrant -
Grand Report Total: 2,792,873.76
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
7 - 5
ATTACHMENT 2
Prepaid Warrant List
7 - 6
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/28/2023 - 4:41PM
Check Number Check Date Amount
ENTERPRI - Enterprise FM Trust
317267 08/17/2023
Inv FBN4802721
Line Item Date Line Item Description
08/13/2023 Monthly Tesla Lease Payment - August 2023 1,263.16 Inv FBN4802721 Total 1,263.16
317267 Total: 1,263.16
ENTERPRI - Enterprise FM Trust Total: 1,263.16
KMOHAN - Ohanneson, Kim
317268 08/17/2023
Inv W3930445
Line Item Date Line Item Description
08/07/2023 Community Room Alcohol Deposit 294.00
Inv W3930445 Total 294.00
317268 Total: 294.00
KMOHAN - Ohanneson, Kim Total: 294.00
PSExc - Story, Forrest L
317270 08/17/2023
Inv 08/02/2023
Line Item Date Line Item Description
07/21/2023 Preparation for Supervision workshop (Re-Issue) 220.00 Inv 08/02/2023 Total 220.00
317270 Total: 220.00
PSExc - Story, Forrest L Total: 220.00
AP-Check Detail (8/28/2023 - 4:41 PM) Page 1
7 - 7
Check Number Check Date Amount
Total: 1,777.16
AP-Check Detail (8/28/2023 - 4:41 PM) Page 2
7 - 8
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/28/2023 - 4:42PM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
317272 08/23/2023
Inv PR 08.04.2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 Garnishment Case # FAMSS-1406906. 814.15 Inv PR 08.04.2023 Total 814.15
Inv PR 08.18.2023
Line Item Date
08/16/2023 814.15
Line Item Description
PR Batch 80823.08.2023 Garnishment Case # FAMSS-1406906.

Inv PR 08.18.2023 Total 814.15
317272 Total: 1,628.30
CSD3014 - Ca. State Disbursement Unit Total: 1,628.30
INCG6011 - Interwest Consulting Group
0 08/23/2023
Inv 58441
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 3,570.00
Inv 58441 Total 3,570.00
Inv 58783
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 9,600.00
Inv 58783 Total 9,600.00
Inv 59238
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 1,120.00
Inv 59238 Total 1,120.00
Inv 60131
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 2,975.00
AP-Check Detail (8/28/2023 - 4:42 PM) Page 1
7 - 9
Check Number Check Date Amount
Inv 60131 Total 2,975.00
Inv 67667
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 140.00
Inv 67667 Total 140.00
Inv 68540
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 140.00
Inv 68540 Total 140.00
Inv 69405
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 1,540.00
Inv 69405 Total 1,540.00
Inv 69674
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 140.00
Inv 69674 Total 140.00
Inv 70344
Line Item Date Line Item Description
08/22/2023 Consulting Services - (2019-2021) 140.00
Inv 70344 Total 140.00
0 Total: 19,365.00
INCG6011 - Interwest Consulting Group Total: 19,365.00
VRMZ7000 - Munoz, Valerie
317271 08/23/2023
Inv PR 08.04.2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 - Garnishment 750.00
Inv PR 08.04.2023 Total 750.00
317271 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
AP-Check Detail (8/28/2023 - 4:42 PM) Page 2
7 - 10
Check Number Check Date Amount
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 08/23/2023
Inv August 2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 SPPOA Insurance 2,416.17 08/02/2023 PR Batch 80423.07.2023 SPPOA - Union Dues 3,966.90 Inv August 2023 Total 6,383.07
0 Total: 6,383.07
SOU5435 - S.P. Police Officers Association Total: 6,383.07 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 08/23/2023
Inv August 2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 SPPSEA - Union Dues 1,470.00 Inv August 2023 Total 1,470.00
0 Total: 1,470.00
SOU5451 - S.P. Public Service Employees Association Total: 1,470.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 08/23/2023
Inv August 2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 PART TIME ASSN. DUES / FEE 216.00 Inv August 2023 Total 216.00
0 Total: 216.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 216.00 SOU5230 - S.P.Firefighters L-3657
0 08/23/2023
Inv August 2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 Firefighters 3657 - Union 1,800.00 08/02/2023 PR Batch 80423.07.2023 FFA Fire Rec Fees 90.00 08/02/2023 PR Batch 80423.07.2023 Fire Assn. Insurance 177.42 Inv August 2023 Total 2,067.42
AP-Check Detail (8/28/2023 - 4:42 PM) Page 3
7 - 11
Check Number Check Date Amount
0 Total: 2,067.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,067.42
SSDV2018 - Sandoval, Sheila
0 08/23/2023
Inv PR 08.04.2023
Line Item Date Line Item Description
08/02/2023 PR Batch 80423.07.2023 - Garnishment 139.36
08/02/2023 PR Batch 80423.07.2023 - Garnishment 956.03
Inv PR 08.04.2023 Total 1,095.39
Inv PR 08.18.2023
Line Item Date
08/16/2023 956.03
08/16/2023 348.74
Line Item Description
PR Batch 80823.08.2023 - Garnishment
PR Batch 80823.08.2023 - Garnishment
Inv PR 08.18.2023 Total 1,304.77
0 Total: 2,400.16
SSDV2018 - Sandoval, Sheila Total: 2,400.16
Total: 34,279.95
AP-Check Detail (8/28/2023 - 4:42 PM) Page 4
7 - 12
ATTACHMENT 3 General
City Warrant List
7 - 13
Accounts Payable
Check Detail
User: ealvarez
Printed: 08/28/2023 - 4:45PM
Check Number Check Date Amount
ABCBEE - ABC Bee Control
317273 09/06/2023
Inv 7761
Line Item Date Line Item Description
08/16/2023 Humane Bee Removal- Invoice date 8/10/2023 160.00 Inv 7761 Total 160.00
317273 Total: 160.00
ABCBEE - ABC Bee Control Total: 160.00
ALDS4011 - Adlerhorst International, LLC
317274 09/06/2023
Inv 109905
Line Item Date Line Item Description
07/01/2023 K9 Course : July 2023 to June 2024 2,900.00
Inv 109905 Total 2,900.00
317274 Total: 2,900.00
ALDS4011 - Adlerhorst International, LLC Total: 2,900.00 DAguilar - Aguilar, Diana
317275 09/06/2023
Inv 07/24/2023
Line Item Date Line Item Description
07/24/2023 Reimbursement - Office Supplies for Management Services Dept. 113.11 Inv 07/24/2023 Total 113.11
317275 Total: 113.11
DAguilar - Aguilar, Diana Total: 113.11
AIR6010 - Airgas USA LLC
0 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 1
7 - 14
Check Number Check Date Amount
Inv 5501365286
Line Item Date Line Item Description
07/31/2023 Oxygen for Emergency Medical Supplies 486.19 Inv 5501365286 Total 486.19
0 Total: 486.19
AIR6010 - Airgas USA LLC Total: 486.19
AKGSHFLP - Akin Gump Strauss Hauer & Feld LLP
317276 09/06/2023
Inv 2046828
Line Item Date Line Item Description
06/22/2023 Legal Services FY22-23 17,420.80
Inv 2046828 Total 17,420.80
Inv 2046838
Line Item Date Line Item Description
06/22/2023 Legal Services FY22-23 30,489.30
Inv 2046838 Total 30,489.30
317276 Total: 47,910.10
AKGSHFLP - Akin Gump Strauss Hauer & Feld LLP Total: 47,910.10 ALXS6711 - Alexis Oil
317277 09/06/2023
Inv 349889
Line Item Date Line Item Description
08/17/2023 Turbine Oil for Wilson Well 3 pump 517.44
Inv 349889 Total 517.44
317277 Total: 517.44
ALXS6711 - Alexis Oil Total: 517.44
ALH0179 - Alhambra Car Wash
317278 09/06/2023
Inv July 2023
Line Item Date Line Item Description
08/05/2023 PD Car Washes July 2023 286.00
Inv July 2023 Total 286.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 2
7 - 15
Check Number Check Date Amount
317278 Total: 286.00
ALH0179 - Alhambra Car Wash Total: 286.00
ALL0197 - All Star Fire Equipment, Inc.
317279 09/06/2023
Inv 249097
Line Item Date Line Item Description
07/21/2023 Replacement Batteries for Safety Equipment 912.27 Inv 249097 Total 912.27
Inv 249274
Line Item Date Line Item Description
07/31/2023 Personal Protection Equipment (PPE) Fire Hoods 1,290.72 Inv 249274 Total 1,290.72
317279 Total: 2,202.99
ALL0197 - All Star Fire Equipment, Inc. Total: 2,202.99 AMAZONCP - Amazon Capital Services, Inc.
0 09/06/2023
Inv 17VQ-N34H-1LX4
Line Item Date Line Item Description
08/14/2023 Microsoft Sculpt Desktop USB Port Keyboard and Mouse 93.37 Inv 17VQ-N34H-1LX4 Total 93.37
Inv 193V-NXKM-CXXR
Line Item Date Line Item Description
07/31/2023 City Cell Phone Charging Accessories 24.23
Inv 193V-NXKM-CXXR Total 24.23
Inv 1GKC-WTT3-6D96
Line Item Date Line Item Description
05/08/2023 Credit Memo - Return of Wireless Keyboard & Mouse -33.06 Inv 1GKC-WTT3-6D96 Total -33.06
Inv 1JQV-MYHR-P9KW
Line Item Date Line Item Description
08/07/2023 Name plates for Board members 85.92
Inv 1JQV-MYHR-P9KW Total 85.92
AP-Check Detail (8/28/2023 - 4:45 PM) Page 3
7 - 16
Check Number Check Date Amount
Inv 1LWG-T4RL-P4X7
Line Item Date Line Item Description
08/07/2023 iPhone USB C Anker Chargers 79.35
Inv 1LWG-T4RL-P4X7 Total 79.35
Inv 1-PGP-VXC1-14LM
Line Item Date
08/16/2023 333.89
08/16/2023 212.42
08/16/2023 212.43
Line Item Description
Senior Center Office Supplies.

Recreation Office Supplies
Camp Med Office Supplies.

Inv 1-PGP-VXC1-14LM Total 758.74
Inv 1R7J-KP93-NQQV
Line Item Date Line Item Description
08/07/2023 Customized Canvas Tote Bags - Employee BBQ 195.13 Inv 1R7J-KP93-NQQV Total 195.13
Inv 1RP6-R99N-9FGJ
Line Item Date Line Item Description
07/31/2023 Routine Fire Station Supplies 278.92
Inv 1RP6-R99N-9FGJ Total 278.92
Inv 1-TQ1-FDLT-9R4L
Line Item Date Line Item Description
08/16/2023 Camp Med Activity Supplies. 38.34
Inv 1-TQ1-FDLT-9R4L Total 38.34
Inv 1VHC-PYDG-CCQM
Line Item Date Line Item Description
07/31/2023 Name plates for Board members 55.92
07/31/2023 Air filters 334.14
Inv 1VHC-PYDG-CCQM Total 390.06
Inv 1WJX-1XFT-WVJG
Line Item Date Line Item Description
07/31/2023 Battery monitor for EVs 151.32
Inv 1WJX-1XFT-WVJG Total 151.32
Inv 1XP7-CFJQ-1NXM
Line Item Date Line Item Description
08/14/2023 Rug grippers, external blu-ray drive 80.00
Inv 1XP7-CFJQ-1NXM Total 80.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 4
7 - 17
Check Number Check Date Amount
Inv 1YDK-N161-1LQH
Line Item Date Line Item Description
08/14/2023 Conference Room Bench, Name Plate 346.71
Inv 1YDK-N161-1LQH Total 346.71
Inv 1YFP-49QN-KCFD
Line Item Date Line Item Description
08/16/2023 Credit memo #1YFP-49QN-KCFD -104.17
Inv 1YFP-49QN-KCFD Total -104.17
0 Total: 2,384.86
AMAZONCP - Amazon Capital Services, Inc. Total: 2,384.86 AME0229 - Ameritas
0 09/06/2023
Inv August 2023
Line Item Date Line Item Description
08/01/2023 EE Vision Plan Premiums from Ameritas VSP - August 2023 3,253.48 Inv August 2023 Total 3,253.48
0 Total: 3,253.48
AME0229 - Ameritas Total: 3,253.48
ANT0243 - Antrim's Security Co., Inc.
317280 09/06/2023
Inv 61140
Line Item Date Line Item Description
08/16/2023 Locksmith Services - FY22/23 316.15
Inv 61140 Total 316.15
Inv 61587
Line Item Date Line Item Description
08/16/2023 Locksmith Services - FY22/23 172.92
Inv 61587 Total 172.92
Inv 62123
Line Item Date Line Item Description
08/16/2023 Locksmith Services - FY22/23 220.50
Inv 62123 Total 220.50
AP-Check Detail (8/28/2023 - 4:45 PM) Page 5
7 - 18
Check Number Check Date Amount
317280 Total: 709.57
ANT0243 - Antrim's Security Co., Inc. Total: 709.57
ERCARRYO - Arroyo, Eric Jason
317281 09/06/2023
Inv 3142
Line Item Date Line Item Description
08/01/2023 As-needed background investigations for employment - T. Brittin 1,500.00 Inv 3142 Total 1,500.00
317281 Total: 1,500.00
ERCARRYO - Arroyo, Eric Jason Total: 1,500.00
AT&T5006 - AT&T
317282 09/06/2023
Inv 130464796071723
Line Item Date Line Item Description
07/17/2023 AN 130464796 Services for 7/18/2023 through 8/17/2023 90.24 Inv 130464796071723 Total 90.24
317282 Total: 90.24
317283 09/06/2023
Inv 24813461002105
Line Item Date Line Item Description
08/01/2023 AN24813461002105 Service for 8/1/23 - 8/31/23 18.82 Inv 24813461002105 Total 18.82
Inv 33184107563432
Line Item Date Line Item Description
08/07/2023 AN 33184107563432 Service for 8/7/23 - 9/6/23 31.65 Inv 33184107563432 Total 31.65
Inv 33184108023436
Line Item Date Line Item Description
08/07/2023 AN 33184108023436 Service for 8/7/23 - 9/6/23 31.65 Inv 33184108023436 Total 31.65
Inv 62644164973570
Line Item Date Line Item Description
07/13/2023 AN 62644164973570 Service for 7/13/23 - 8/12/23 1,133.12 AP-Check Detail (8/28/2023 - 4:45 PM) Page 6
7 - 19
Check Number Check Date Amount
Inv 62644164973570 Total 1,133.12
317283 Total: 1,215.24
317284 09/06/2023
Inv 000020286603
Line Item Date Line Item Description
07/27/2023 AN CLAPDSOPAS Service for 6/27/23 - 7/26/23 298.22 Inv 000020286603 Total 298.22
Inv 000020291720
Line Item Date Line Item Description
07/27/2023 BAN 9391036943 Service for 6/27/23 - 7/26/23 1,384.87 Inv 000020291720 Total 1,384.87
317284 Total: 1,683.09
ATCN9011 - AT&T Total: 2,988.57
CIN4011 - AT&T Mobility
317285 09/06/2023
Inv 287288006612X08
Line Item Date Line Item Description
08/02/2023 AN 287288006612 Service for 7/3/2023 - 8/2/2023 2,459.83 Inv 287288006612X08 Total 2,459.83
Inv 287312118886X08
Line Item Date Line Item Description
08/02/2023 AN 287312118886 Service for 7/3/2023 - 8/2/2023 2,640.23 Inv 287312118886X08 Total 2,640.23
317285 Total: 5,100.06
CIN4011 - AT&T Mobility Total: 5,100.06
ATSS6010 - Athens Services
317286 09/06/2023
Inv 15105961
Line Item Date Line Item Description
08/16/2023 Ban on gas-powered leaf blowers utility bill mailing inserts 463.43 Inv 15105961 Total 463.43
AP-Check Detail (8/28/2023 - 4:45 PM) Page 7
7 - 20
Check Number Check Date Amount
317286 Total: 463.43
ATSS6010 - Athens Services Total: 463.43
AGSINC - Automated Gate Services, Inc.
317287 09/06/2023
Inv 95275574
Line Item Date Line Item Description
08/17/2023 Preventative Maintenance- Wilson Reservoir Gate 558.00 Inv 95275574 Total 558.00
Inv 95277596
Line Item Date Line Item Description
08/17/2023 Preventative Maintenance- Wilson Reservoir Gate 654.00 Inv 95277596 Total 654.00
317287 Total: 1,212.00
AGSINC - Automated Gate Services, Inc. Total: 1,212.00
ANNAVNA - Avena, Annette
317288 09/06/2023
Inv 02/07-02/10/23
Line Item Date Line Item Description
08/17/2023 Risk Management Conf Expense Reimbursement 2/7/23 - 2/10/23 113.11 Inv 02/07-02/10/23 Total 113.11
317288 Total: 113.11
ANNAVNA - Avena, Annette Total: 113.11
BAK0369 - Baker & Taylor Books
0 09/06/2023
Inv 2037499367
Line Item Date Line Item Description
06/09/2023 Library Books 962.37
Inv 2037499367 Total 962.37
Inv 2037512310
Line Item Date Line Item Description
06/09/2023 Library Books 523.82
Inv 2037512310 Total 523.82
AP-Check Detail (8/28/2023 - 4:45 PM) Page 8
7 - 21
Check Number Check Date Amount
Inv 2037518658
Line Item Date Line Item Description
06/13/2023 Books FY2023-24 917.62
Inv 2037518658 Total 917.62
Inv 2037520751
Line Item Date Line Item Description
06/09/2023 Library Books 244.72
Inv 2037520751 Total 244.72
Inv 2037531870
Line Item Date Line Item Description
06/06/2023 Library Books 468.81
Inv 2037531870 Total 468.81
Inv 2037540833
Line Item Date Line Item Description
06/12/2023 Books FY2023-24 958.06
Inv 2037540833 Total 958.06
Inv 2037548091
Line Item Date Line Item Description
06/08/2023 Library Books 406.37
Inv 2037548091 Total 406.37
Inv 2037561202
Line Item Date Line Item Description
06/09/2023 Books FY2023-24 482.22
Inv 2037561202 Total 482.22
Inv 2037564740
Line Item Date Line Item Description
06/08/2023 Library Books 217.67
Inv 2037564740 Total 217.67
Inv 2037576610
Line Item Date Line Item Description
06/28/2023 Books FY2023-24 658.85
Inv 2037576610 Total 658.85
Inv 2037579483
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 9
7 - 22
Check Number Check Date Amount
06/27/2023 Books FY2023-24 265.77
Inv 2037579483 Total 265.77
Inv 2037594181
Line Item Date Line Item Description
07/15/2023 Books FY2023-24 264.87
Inv 2037594181 Total 264.87
Inv 2037603850
Line Item Date Line Item Description
07/15/2023 Books FY2023-24 542.04
Inv 2037603850 Total 542.04
Inv 2037612021
Line Item Date Line Item Description
06/20/2023 Library Books 43.06
Inv 2037612021 Total 43.06
Inv 2037615907
Line Item Date Line Item Description
07/17/2023 Books FY2023-24 172.30
Inv 2037615907 Total 172.30
Inv 2037625314
Line Item Date Line Item Description
07/12/2023 Books FY2023-24 115.01
Inv 2037625314 Total 115.01
Inv 2037637746
Line Item Date Line Item Description
07/17/2023 Books FY2023-24 147.54
Inv 2037637746 Total 147.54
Inv 2037639849
Line Item Date Line Item Description
07/11/2023 Books FY2023-24 244.21
Inv 2037639849 Total 244.21
Inv 2037641716
Line Item Date Line Item Description
07/05/2023 Books FY2023-24 26.51
Inv 2037641716 Total 26.51
AP-Check Detail (8/28/2023 - 4:45 PM) Page 10
7 - 23
Check Number Check Date Amount
Inv 2037653635
Line Item Date Line Item Description
07/14/2023 Books FY2023-24 187.17
Inv 2037653635 Total 187.17
Inv 2037673914
Line Item Date Line Item Description
07/19/2023 Books FY2023-24 27.17
Inv 2037673914 Total 27.17
0 Total: 7,876.16
BAK0369 - Baker & Taylor Books Total: 7,876.16
BAK0366 - Baker & Taylor Entertainment
0 09/06/2023
Inv H64950870
Line Item Date Line Item Description
05/01/2023 DVDs/CDs - FY 2023-24 65.22
Inv H64950870 Total 65.22
Inv H64984580
Line Item Date Line Item Description
05/04/2023 DVDs/CDs - FY 2023-24 180.60
Inv H64984580 Total 180.60
Inv H65006500
Line Item Date Line Item Description
05/03/2023 DVDs/CDs - FY 2023-24 32.22
Inv H65006500 Total 32.22
Inv H65008070
Line Item Date Line Item Description
05/10/2023 DVDs/CDs - FY 2023-24 90.87
Inv H65008070 Total 90.87
Inv H65107170
Line Item Date Line Item Description
05/17/2023 DVDs/CDs - FY 2023-24 77.69
Inv H65107170 Total 77.69
Inv H65255620
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 11
7 - 24
Check Number Check Date Amount
06/02/2023 DVDs/CDs - FY 2023-24 96.52
Inv H65255620 Total 96.52
Inv H65310070
Line Item Date Line Item Description
06/07/2023 DVDs/CDs - FY 2023-24 33.07
Inv H65310070 Total 33.07
Inv H65372870
Line Item Date Line Item Description
06/21/2023 DVDs/CDs - FY 2023-24 61.99
Inv H65372870 Total 61.99
Inv T24182380
Line Item Date Line Item Description
04/25/2023 DVDs/CDs - FY 2023-24 16.53
Inv T24182380 Total 16.53
Inv T24183430
Line Item Date Line Item Description
05/06/2023 DVDs/CDs - FY 2023-24 38.83
Inv T24183430 Total 38.83
Inv T24184060
Line Item Date Line Item Description
05/11/2023 DVDs/CDs - FY 2023-24 28.93
Inv T24184060 Total 28.93
Inv T24194390
Line Item Date Line Item Description
07/07/2023 DVDs/CDs - FY 2023-24 5.17
Inv T24194390 Total 5.17
0 Total: 727.64
BAK0366 - Baker & Taylor Entertainment Total: 727.64
SHBE8032 - Bee, Shuny
317289 09/06/2023
Inv 10096
Line Item Date Line Item Description
08/07/2023 July Taekwondo 4:30- Contract Class Instructor 390.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 12
7 - 25
Check Number Check Date Amount
Inv 10096 Total 390.00
317289 Total: 390.00
SHBE8032 - Bee, Shuny Total: 390.00
BLSP8010 - Blackstone Publishing
0 09/06/2023
Inv 2108466
Line Item Date Line Item Description
07/03/2023 Books/DVDs/CDs 328.92
Inv 2108466 Total 328.92
Inv 2112575
Line Item Date Line Item Description
08/01/2023 Books/DVDs/CDs 34.95
Inv 2112575 Total 34.95
Inv 2114033
Line Item Date Line Item Description
08/10/2023 Books/DVDs/CDs 34.94
Inv 2114033 Total 34.94
0 Total: 398.81
BLSP8010 - Blackstone Publishing Total: 398.81
JNTBRAUN - Braun, Janet
317290 09/06/2023
Inv 5262480886153
Line Item Date Line Item Description
07/20/2023 Reimbursement CalCities Annual Conference Airfare 166.97 Inv 5262480886153 Total 166.97
317290 Total: 166.97
JNTBRAUN - Braun, Janet Total: 166.97
CAL5236 - CA Linen Services
317291 09/06/2023
Inv 2146292
Line Item Date Line Item Description
07/27/2023 Linen Services FD 126.37
AP-Check Detail (8/28/2023 - 4:45 PM) Page 13
7 - 26
Check Number Check Date Amount
Inv 2146292 Total 126.37
Inv 2149397
Line Item Date Line Item Description
08/03/2023 Linen Services FD 120.37
Inv 2149397 Total 120.37
Inv 2152435
Line Item Date Line Item Description
08/10/2023 Linen Services FD 115.51
Inv 2152435 Total 115.51
317291 Total: 362.25
CAL5236 - CA Linen Services Total: 362.25
CAL8012 - Califa Group
317292 09/06/2023
Inv 6729
Line Item Date Line Item Description
08/16/2023 Subscription Renewal 9/1/23-8/31/24 740.25
Inv 6729 Total 740.25
317292 Total: 740.25
CAL8012 - Califa Group Total: 740.25
CAL6695 - California American Water
317293 09/06/2023
Inv 6/21/23-7/20/23
Line Item Date Line Item Description
08/17/2023 Wilson Well 2 Water Service Fee for July 2023 21.93 Inv 6/21/23-7/20/23 Total 21.93
317293 Total: 21.93
CAL6695 - California American Water Total: 21.93
CPC4011 - California Police Chiefs Association
317294 09/06/2023
Inv 2156
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 14
7 - 27
Check Number Check Date Amount
07/30/2023 CPCA Associate Annual Membership Lt. Robledo 155.00 Inv 2156 Total 155.00
317294 Total: 155.00
CPC4011 - California Police Chiefs Association Total: 155.00 CAN0607 - Cantu Graphics Inc.
317295 09/06/2023
Inv 21711
Line Item Date Line Item Description
08/16/2023 Business Cards 38.53
Inv 21711 Total 38.53
317295 Total: 38.53
CAN0607 - Cantu Graphics Inc. Total: 38.53
CAEN9297 - Carollo Engineers, Inc.
0 09/06/2023
Inv FB36998
Line Item Date
06/05/2023 5,070.25
Line Item Description
Development of Report Related to Sewer Consent Judgement May'23
Inv FB36998 Total 5,070.25
0 Total: 5,070.25
CAEN9297 - Carollo Engineers, Inc. Total: 5,070.25
CCSPRSN - CCS Presentations Systems
317296 09/06/2023
Inv 1067490
Line Item Date Line Item Description
07/31/2023 1-Anchor Audio Wireless Mic and 1-Anchor Handheld Mics 450.00 Inv 1067490 Total 450.00
317296 Total: 450.00
CCSPRSN - CCS Presentations Systems Total: 450.00
MATTCHAG - Chang, Matt
317297 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 15
7 - 28
Check Number Check Date Amount
Inv 103113
Line Item Date Line Item Description
08/22/2023 Reimbursement for LA County Assessors Office Abstract Payment 117.00 Inv 103113 Total 117.00
317297 Total: 117.00
MATTCHAG - Chang, Matt Total: 117.00
TIM4011 - Charter Communications
317298 09/06/2023
Inv 0029763072723
Line Item Date Line Item Description
07/27/2023 AN 8448 20 899 0029763 Service for 07/16/23 - 8/15/23 326.38 Inv 0029763072723 Total 326.38
Inv 0052005072623
Line Item Date Line Item Description
07/26/2023 AN 8448 20 899 0052005 Service for 07/11/23 - 8/10/23 3,265.91 Inv 0052005072623 Total 3,265.91
Inv 0070193080123
Line Item Date Line Item Description
08/01/2023 AN 8448 30 008 0070193 Service for 08/01/23 - 8/31/23 83.95 Inv 0070193080123 Total 83.95
Inv 0357905080523
Line Item Date Line Item Description
07/05/2023 AN 8448 30 8448 0357905 Service for 08/05/23 - 9/4/23 130.52 Inv 0357905080523 Total 130.52
317298 Total: 3,806.76
TIM4011 - Charter Communications Total: 3,806.76
ROXCHVZ - Chavez, Roxane
317299 09/06/2023
Inv D4903
Line Item Date Line Item Description
05/25/2023 Refund Parking Permit # 903. 137.00
Inv D4903 Total 137.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 16
7 - 29
Check Number Check Date Amount
317299 Total: 137.00
ROXCHVZ - Chavez, Roxane Total: 137.00
CHEMS - Chemsian, Gia
317300 09/06/2023
Inv DW0623-03
Line Item Date Line Item Description
08/14/2023 Residential rebate for energy star dishwasher 500.00 Inv DW0623-03 Total 500.00
317300 Total: 500.00
CHEMS - Chemsian, Gia Total: 500.00
ELCHOU2 - Chou, Elaine
317301 09/06/2023
Inv 133543
Line Item Date Line Item Description
08/17/2023 Full refund for class cancellation due to low enrollment for 2. 850.00 Inv 133543 Total 850.00
317301 Total: 850.00
ELCHOU2 - Chou, Elaine Total: 850.00
CINTA3 - Cintas Corporation
317302 09/06/2023
Inv 4161023303
Line Item Date Line Item Description
07/10/2023 Public Works Uniform Cleaning Services 7/10/23 36.28 07/10/2023 Public Works Uniform Cleaning Services 7/10/23 6.42 07/10/2023 Public Works Uniform Cleaning Services 7/10/23 12.84 07/10/2023 Public Works Uniform Cleaning Services 7/10/23 15.54 07/10/2023 Public Works Uniform Cleaning Services 7/10/23 17.29 07/10/2023 Public Works Uniform Cleaning Services 7/10/23 44.20 Inv 4161023303 Total 132.57
Inv 4161746769
Line Item Date Line Item Description
07/17/2023 Public Works Uniform Cleaning Services 7/17/23 36.28 07/17/2023 Public Works Uniform Cleaning Services 7/17/23 15.54 07/17/2023 Public Works Uniform Cleaning Services 7/17/23 6.42 07/17/2023 Public Works Uniform Cleaning Services 7/17/23 12.84 07/17/2023 Public Works Uniform Cleaning Services 7/17/23 44.20 AP-Check Detail (8/28/2023 - 4:45 PM) Page 17
7 - 30
Check Number Check Date Amount
07/17/2023 Public Works Uniform Cleaning Services 7/17/23 17.29 Inv 4161746769 Total 132.57
Inv 4162418693
Line Item Date Line Item Description
07/24/2023 Public Works Uniform Cleaning Services 7/24/23 17.29 07/24/2023 Public Works Uniform Cleaning Services 7/24/23 36.28 07/24/2023 Public Works Uniform Cleaning Services 7/24/23 15.54 07/24/2023 Public Works Uniform Cleaning Services 7/24/23 44.20 07/24/2023 Public Works Uniform Cleaning Services 7/24/23 6.42 07/24/2023 Public Works Uniform Cleaning Services 7/24/23 12.84 Inv 4162418693 Total 132.57
Inv 4163120846
Line Item Date Line Item Description
07/31/2023 Public Works Uniform Cleaning Services 7/31/23 15.54 07/31/2023 Public Works Uniform Cleaning Services 7/31/23 44.20 07/31/2023 Public Works Uniform Cleaning Services 7/31/23 12.84 07/31/2023 Public Works Uniform Cleaning Services 7/31/23 17.29 07/31/2023 Public Works Uniform Cleaning Services 7/31/23 6.42 07/31/2023 Public Works Uniform Cleaning Services 7/31/23 36.28 Inv 4163120846 Total 132.57
Inv 4163812875
Line Item Date Line Item Description
08/07/2023 Public Works Uniform Cleaning Services 8/7/23 64.40 08/07/2023 Public Works Uniform Cleaning Services 8/7/23 44.20 08/07/2023 Public Works Uniform Cleaning Services 8/7/23 12.84 08/07/2023 Public Works Uniform Cleaning Services 8/7/23 17.29 08/07/2023 Public Works Uniform Cleaning Services 8/7/23 15.54 08/07/2023 Public Works Uniform Cleaning Services 8/7/23 6.42 Inv 4163812875 Total 160.69
Inv 4164503054
Line Item Date Line Item Description
08/14/2023 Public Works Uniform Cleaning Services 8/14/23 44.20 08/14/2023 Public Works Uniform Cleaning Services 8/14/23 12.84 08/14/2023 Public Works Uniform Cleaning Services 8/14/23 36.27 08/14/2023 Public Works Uniform Cleaning Services 8/14/23 17.29 08/14/2023 Public Works Uniform Cleaning Services 8/14/23 6.42 08/14/2023 Public Works Uniform Cleaning Services 8/14/23 15.54 Inv 4164503054 Total 132.56
317302 Total: 823.53
317303 09/06/2023
Inv 5171287212
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 18
7 - 31
Check Number Check Date Amount
08/16/2023 First Aid Cabinet & Monthly Servicing @ Community Services. 25.52 Inv 5171287212 Total 25.52
317303 Total: 25.52
CINTAS - Cintas Corporation Total: 849.05
CITI1021 - Cities Digital Inc.
317304 09/06/2023
Inv 57825
Line Item Date Line Item Description
08/02/2023 Laserfiche Avante Accela Connector Annual Maintenance 2,303.28 Inv 57825 Total 2,303.28
317304 Total: 2,303.28
CITI1021 - Cities Digital Inc. Total: 2,303.28
CSM8030 - City of San Marino
317305 09/06/2023
Inv 0001619
Line Item Date Line Item Description
06/30/2023 Command Sharing with City of San Marino 1,864.27 Inv 0001619 Total 1,864.27
317305 Total: 1,864.27
CSM8030 - City of San Marino Total: 1,864.27
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 09/06/2023
Inv 56708
Line Item Date Line Item Description
07/05/2023 General Services 10,000.00
Inv 56708 Total 10,000.00
Inv 56709
Line Item Date Line Item Description
07/05/2023 Labor and Employment 441.00
Inv 56709 Total 441.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 19
7 - 32
Check Number Check Date Amount
Inv 56710
Line Item Date Line Item Description
07/05/2023 Special Project 4,320.40
Inv 56710 Total 4,320.40
Inv 56711
Line Item Date Line Item Description
07/05/2023 Litigation 553.25
Inv 56711 Total 553.25
Inv 56712
Line Item Date Line Item Description
07/05/2023 Litigation 735.00
Inv 56712 Total 735.00
Inv 56713
Line Item Date Line Item Description
07/05/2023 Litigation 717.00
Inv 56713 Total 717.00
Inv 56714
Line Item Date Line Item Description
07/05/2023 Litigation 3,563.00
Inv 56714 Total 3,563.00
Inv 56715
Line Item Date Line Item Description
07/05/2023 Litigation 343.00
Inv 56715 Total 343.00
Inv 56716
Line Item Date Line Item Description
07/05/2023 Litigation 73.50
Inv 56716 Total 73.50
Inv 56717
Line Item Date Line Item Description
07/05/2023 Litigation 1,151.50
Inv 56717 Total 1,151.50
Inv 56718
Line Item Date Line Item Description
07/05/2023 Litigation 2,107.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 20
7 - 33
Check Number Check Date Amount
Inv 56718 Total 2,107.00
Inv 56719
Line Item Date Line Item Description
07/05/2023 Public Records Request 7,043.00
Inv 56719 Total 7,043.00
Inv 56720
Line Item Date Line Item Description
07/05/2023 Litigation 43.50
Inv 56720 Total 43.50
Inv 56721
Line Item Date Line Item Description
07/05/2023 Litigation 1,807.50
Inv 56721 Total 1,807.50
Inv 56903
Line Item Date Line Item Description
07/05/2023 Water and Utilities 392.00
Inv 56903 Total 392.00
Inv 57054
Line Item Date Line Item Description
08/08/2023 Litigation 748.84
Inv 57054 Total 748.84
Inv 57057
Line Item Date Line Item Description
08/08/2023 Litigation 85.50
Inv 57057 Total 85.50
Inv 57058
Line Item Date Line Item Description
08/08/2023 Litigation 488.00
Inv 57058 Total 488.00
Inv 57059
Line Item Date Line Item Description
08/08/2023 Litigation 71.75
Inv 57059 Total 71.75
AP-Check Detail (8/28/2023 - 4:45 PM) Page 21
7 - 34
Check Number Check Date Amount
Inv 57060
Line Item Date Line Item Description
08/08/2023 Litigation 100.25
Inv 57060 Total 100.25
Inv 57061
Line Item Date Line Item Description
08/08/2023 Litigation 324.35
Inv 57061 Total 324.35
0 Total: 35,109.34
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 35,109.34 CMME4011 - Commline Inc.
317306 09/06/2023
Inv 0028556
Line Item Date Line Item Description
06/22/2023 Radio Transition Wiring and Cables for New EV Fleet 6,041.50 Inv 0028556 Total 6,041.50
317306 Total: 6,041.50
CMME4011 - Commline Inc. Total: 6,041.50
CTAA8022 - Community Transportation Association of America 317307 09/06/2023
Inv 114314
Line Item Date Line Item Description
08/17/2023 Membership CTAA 625.00
Inv 114314 Total 625.00
317307 Total: 625.00
CTAA8022 - Community Transportation Association of America Total: 625.00 WFBK1020 - Computershare Trust Company, N.A.
0 09/06/2023
Inv SOPASAWTR2013
Line Item Date Line Item Description
08/28/2023 2013 Water Revenue Bonds # SOPASAWTR2013 61,193.76 08/28/2023 2013 Water Revenue Bonds # SOPASAWTR2013 435,000.00 08/28/2023 2013 Water Revenue Bonds # SOPASAWTR2013 -329.42 AP-Check Detail (8/28/2023 - 4:45 PM) Page 22
7 - 35
Check Number Check Date Amount
Inv SOPASAWTR2013 Total 495,864.34
0 Total: 495,864.34
WFBK1020 - Computershare Trust Company, N.A. Total: 495,864.34 COR7788 - Cornforth, Robert Darren
0 09/06/2023
Inv 10079
Line Item Date Line Item Description
08/07/2023 Tennis Beginner 9AM-Contract Class Instructor 624.00 Inv 10079 Total 624.00
Inv 10080
Line Item Date Line Item Description
08/07/2023 Tennis Intermediate 11AM-Contract Class Instructor 390.00 Inv 10080 Total 390.00
Inv 10105
Line Item Date Line Item Description
08/07/2023 Tennis Beginner 12PM-Contract Class Instructor 390.00 Inv 10105 Total 390.00
Inv 10152
Line Item Date Line Item Description
08/07/2023 Tennis Intermediate 10AM-Contract Class Instructor 468.00 Inv 10152 Total 468.00
0 Total: 1,872.00
COR7788 - Cornforth, Robert Darren Total: 1,872.00
CRDA1021 - Corodata Records Management
0 09/06/2023
Inv RS4928695
Line Item Date Line Item Description
07/31/2023 Records Management - Storage 7/1/2023 - 7/31/2023 480.12 Inv RS4928695 Total 480.12
0 Total: 480.12
CRDA1021 - Corodata Records Management Total: 480.12
AP-Check Detail (8/28/2023 - 4:45 PM) Page 23
7 - 36
Check Number Check Date Amount
CRSR2010 - Corodata Shredding Inc.
0 09/06/2023
Inv DN 1422719
Line Item Date Line Item Description
07/31/2023 AN SD041103-Shredding for Oxley St,Library,Mission - July 2023 156.06 Inv DN 1422719 Total 156.06
0 Total: 156.06
CRSR2010 - Corodata Shredding Inc. Total: 156.06
CPCA8200 - CPCA
317308 09/06/2023
Inv 3146
Line Item Date Line Item Description
08/08/2023 Recruitment And Retention Summit for Recruitment Officers 375.00 Inv 3146 Total 375.00
317308 Total: 375.00
CPCA8200 - CPCA Total: 375.00
DROW8010 - D & R Office Works, Inc.
317309 09/06/2023
Inv 0128190-lN
Line Item Date Line Item Description
08/21/2023 Office Furniture for Garfield Reservoir 5,504.78 Inv 0128190-lN Total 5,504.78
Inv 0128383-lN
Line Item Date Line Item Description
08/21/2023 Office Furniture for Garfield Reservoir 2,176.96 Inv 0128383-lN Total 2,176.96
317309 Total: 7,681.74
DROW8010 - D & R Office Works, Inc. Total: 7,681.74
DSP0755 - D & S Printing
317310 09/06/2023
Inv 8002
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 24
7 - 37
Check Number Check Date Amount
08/03/2023 Name Badge - HR & Risk Manager 44.04
Inv 8002 Total 44.04
317310 Total: 44.04
DSP0755 - D & S Printing Total: 44.04
DEL0771 - Delta Dental of California
317311 09/06/2023
Inv BE005628306
Line Item Date Line Item Description
08/01/2023 Employee Dental Premiums August 2023 12,016.61 Inv BE005628306 Total 12,016.61
Inv BE005655420
Line Item Date Line Item Description
09/01/2023 Employee Dental Premiums September 2023 11,544.39 Inv BE005655420 Total 11,544.39
317311 Total: 23,561.00
DEL0771 - Delta Dental of California Total: 23,561.00
DPTTSNPR - Department of Transportation
317312 09/06/2023
Inv SL230960
Line Item Date Line Item Description
07/13/2023 Signals and lighting (April 2023-June 2023) 1,575.82 Inv SL230960 Total 1,575.82
317312 Total: 1,575.82
DPTTSNPR - Department of Transportation Total: 1,575.82 DTV5012 - DIRECTV
317313 09/06/2023
Inv 068653046X23042
Line Item Date Line Item Description
05/18/2023 Cable Services for Emergency Operation Center 11.31 Inv 068653046X23042 Total 11.31
317313 Total: 11.31
AP-Check Detail (8/28/2023 - 4:45 PM) Page 25
7 - 38
Check Number Check Date Amount
DTV5012 - DIRECTV Total: 11.31
DPWL8210 - Dispatch Wellness LLC
317314 09/06/2023
Inv 21691A7E-0006
Line Item Date Line Item Description
08/08/2023 Dispatch Customer Service Training for P.A. Fierro And Munoz 250.00 Inv 21691A7E-0006 Total 250.00
317314 Total: 250.00
DPWL8210 - Dispatch Wellness LLC Total: 250.00
DDLP8010 - Dr. Detail Ph.D LLC
0 09/06/2023
Inv 2883
Line Item Date Line Item Description
08/16/2023 Carpet cleaning service 8/11/23 for camp med. 495.00 Inv 2883 Total 495.00
0 Total: 495.00
DDLP8010 - Dr. Detail Ph.D LLC Total: 495.00
AUTOCSPC - Echeveria, Jose
317315 09/06/2023
Inv 10034
Line Item Date Line Item Description
07/28/2023 Water production unit 3 - preventative maintenance 513.10 Inv 10034 Total 513.10
Inv 9898
Line Item Date Line Item Description
07/28/2023 Water unit # 19 - Oil & Filter and Intake Manifold Change 1,384.39 Inv 9898 Total 1,384.39
Inv 9922
Line Item Date Line Item Description
07/28/2023 Water production unit 16 - replace bad selenoid and repair 235.38 Inv 9922 Total 235.38
AP-Check Detail (8/28/2023 - 4:45 PM) Page 26
7 - 39
Check Number Check Date Amount
317315 Total: 2,132.87
AUTOCSPC - Echeveria, Jose Total: 2,132.87
ELL1017 - Ellen's Silkscreening
317316 09/06/2023
Inv EE81545
Line Item Date Line Item Description
09/06/2023 City Council and Commissioner Polos 59.42
Inv EE81545 Total 59.42
317316 Total: 59.42
ELL1017 - Ellen's Silkscreening Total: 59.42
EMRS4010 - Emergency Response Crime Scene Cleaning
317317 09/06/2023
Inv T2022-437
Line Item Date Line Item Description
08/15/2023 Mission/Meridian garage clean up 700.00
Inv T2022-437 Total 700.00
317317 Total: 700.00
EMRS4010 - Emergency Response Crime Scene Cleaning Total: 700.00 HERD8010 - Erdmann, Hollis
0 09/06/2023
Inv 000001035
Line Item Date Line Item Description
08/02/2023 Baldwin Piano tuning 200.00
Inv 000001035 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
EWEM6010 - Ewing Irrigation Products, Inc.
317318 09/06/2023
Inv 20000174
Line Item Date Line Item Description
08/17/2023 Parts for Hawthorne easement 534.71
AP-Check Detail (8/28/2023 - 4:45 PM) Page 27
7 - 40
Check Number Check Date Amount
Inv 20000174 Total 534.71
Inv 20000260
Line Item Date Line Item Description
08/17/2023 Parts for Hawthorne easement 36.57
Inv 20000260 Total 36.57
Inv 20235777
Line Item Date Line Item Description
08/17/2023 Parts for Hawthorne easement 1,412.60
Inv 20235777 Total 1,412.60
317318 Total: 1,983.88
EWEM6010 - Ewing Irrigation Products, Inc. Total: 1,983.88 EXSF8020 - Extreme Safety
317319 09/06/2023
Inv 00109128
Line Item Date Line Item Description
07/05/2023 Fit Testing for Self Contained Breathing Apparatus Mask 25.00 Inv 00109128 Total 25.00
317319 Total: 25.00
EXSF8020 - Extreme Safety Total: 25.00
FDBC8025 - Fast Deer Bus Charter Inc.
317320 09/06/2023
Inv 161500
Line Item Date Line Item Description
08/17/2023 Camp Med June 2023 Summer field Trips 3,374.50 Inv 161500 Total 3,374.50
317320 Total: 3,374.50
FDBC8025 - Fast Deer Bus Charter Inc. Total: 3,374.50
FED1109 - FedEx
317321 09/06/2023
Inv 8-213-54077
Line Item Date Line Item Description
08/04/2023 Shipment for background investigator 14.20
AP-Check Detail (8/28/2023 - 4:45 PM) Page 28
7 - 41
Check Number Check Date Amount
Inv 8-213-54077 Total 14.20
Inv 8-220-24342
Line Item Date Line Item Description
08/11/2023 Shipment for background investigator 16.50
Inv 8-220-24342 Total 16.50
317321 Total: 30.70
FED1109 - FedEx Total: 30.70
FONGT - Fong, Tony
317322 09/06/2023
Inv DW0623-02
Line Item Date Line Item Description
08/14/2023 Residential Rebate for Energy Star Dishwasher 500.00 Inv DW0623-02 Total 500.00
317322 Total: 500.00
FONGT - Fong, Tony Total: 500.00
GALL5011 - Galls, LLC
317323 09/06/2023
Inv 025091579
Line Item Date Line Item Description
07/17/2023 Test shirt for shoulder patches 22.95
Inv 025091579 Total 22.95
Inv 025187877
Line Item Date Line Item Description
07/27/2023 Uniform shirts for MA Wehrle 122.08
Inv 025187877 Total 122.08
Inv 025196970
Line Item Date Line Item Description
07/27/2023 Gear for Police Officer Recruit Hernandez 938.57 Inv 025196970 Total 938.57
317323 Total: 1,083.60
317324 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 29
7 - 42
Check Number Check Date Amount
Inv 025132172
Line Item Date Line Item Description
07/21/2023 Fire Department Class A Uniforms 83.71
Inv 025132172 Total 83.71
Inv 025162580
Line Item Date Line Item Description
07/25/2023 Fire Department Class A Uniforms 217.10
Inv 025162580 Total 217.10
Inv 025162581
Line Item Date Line Item Description
07/25/2023 Fire Department Class A Uniforms 112.91
Inv 025162581 Total 112.91
Inv 025175359
Line Item Date Line Item Description
07/26/2023 Fire Department Class A Uniforms 104.19
Inv 025175359 Total 104.19
Inv 025187737
Line Item Date Line Item Description
07/21/2023 Fire Department Class A Uniforms 104.19
Inv 025187737 Total 104.19
Inv 025187738
Line Item Date Line Item Description
07/27/2023 Fire Department Class A Uniforms 104.19
Inv 025187738 Total 104.19
Inv 025187739
Line Item Date Line Item Description
07/27/2023 Fire Department Class A Uniforms 104.19
Inv 025187739 Total 104.19
Inv 025187740
Line Item Date Line Item Description
07/27/2023 Fire Department Class A Uniforms 104.19
Inv 025187740 Total 104.19
Inv 025262820
Line Item Date Line Item Description
08/03/2023 Fire Department Class A Uniforms 457.53
AP-Check Detail (8/28/2023 - 4:45 PM) Page 30
7 - 43
Check Number Check Date Amount
Inv 025262820 Total 457.53
317324 Total: 1,392.20
GALS5010 - Galls, LLC Total: 2,475.80
RYAN - Garcia, Ryan
317325 09/06/2023
Inv 4/20/2023
Line Item Date Line Item Description
08/17/2023 Water Distribution Certification Reimbursement 125.00 Inv 4/20/2023 Total 125.00
Inv 7/19/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - T1-4 Water Training - 07/19-07/20-23 98.25 Inv 7/19/2023 Total 98.25
317325 Total: 223.25
RYAN - Garcia, Ryan Total: 223.25
GAR5011 - Garvey Equipment Co
317326 09/06/2023
Inv 154999
Line Item Date Line Item Description
08/02/2023 Saftey Gear, Electric Blower, Chainsaw Battery, Chains. 1,448.33 08/02/2023 Saftey Gear, Electric Blower, Chainsaw Battery, Chains. 308.81 Inv 154999 Total 1,757.14
317326 Total: 1,757.14
GAR5011 - Garvey Equipment Co Total: 1,757.14
GEOCOMIC - Geo-Comm Inc.
317327 09/06/2023
Inv INV037921
Line Item Date Line Item Description
05/17/2023 GIS Map Data Layers Project 23,952.00
Inv INV037921 Total 23,952.00
317327 Total: 23,952.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 31
7 - 44
Check Number Check Date Amount
GEOCOMIC - Geo-Comm Inc. Total: 23,952.00
DAHGHN - Ghoneim, Dahlia
317328 09/06/2023
Inv 133545
Line Item Date Line Item Description
08/17/2023 Refund for Camp Med Summer Camp wk 8&9. Admin fee applied. 294.00 Inv 133545 Total 294.00
317328 Total: 294.00
DAHGHN - Ghoneim, Dahlia Total: 294.00
NCGY7000 - Godoy, Nicholas
317329 09/06/2023
Inv 07/10-07/14/23
Line Item Date Line Item Description
08/08/2023 Dui Seminar Training Reimbursement for Officer Godoy 822.52 Inv 07/10-07/14/23 Total 822.52
317329 Total: 822.52
NCGY7000 - Godoy, Nicholas Total: 822.52
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV
0 09/06/2023
Inv 36411
Line Item Date Line Item Description
08/23/2023 Professional Services - NeoGov - Perform Module Online Training 1,950.00 Inv 36411 Total 1,950.00
0 Total: 1,950.00
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV Total: 1,950.00 GRAN2032 - Granicus
0 09/06/2023
Inv 169034
Line Item Date Line Item Description
07/28/2023 Professional Website Design and Hosting Fees 07/26/23-10/31/23. 7,081.77 Inv 169034 Total 7,081.77
AP-Check Detail (8/28/2023 - 4:45 PM) Page 32
7 - 45
Check Number Check Date Amount
0 Total: 7,081.77
GRAN2032 - Granicus Total: 7,081.77
HALOINC - HALO Branded Solutions, Inc.
0 09/06/2023
Inv 2023000127159
Line Item Date Line Item Description
07/29/2023 Community Outreach Items for PD 416.92
Inv 2023000127159 Total 416.92
Inv 2023000127162
Line Item Date Line Item Description
07/29/2023 Community Outreach Items for PD 611.41
Inv 2023000127162 Total 611.41
Inv 2023000132701
Line Item Date Line Item Description
08/08/2023 Community Outreach Items for PD 557.34
Inv 2023000132701 Total 557.34
0 Total: 1,585.67
HALOINC - HALO Branded Solutions, Inc. Total: 1,585.67
HGSI6010 - Harry's Glass Shop Inc.
317330 09/06/2023
Inv 22-42126
Line Item Date Line Item Description
08/16/2023 Glass and Window Repairs for City Buildings 580.54 Inv 22-42126 Total 580.54
Inv 22-42209
Line Item Date Line Item Description
01/05/2023 Repair broken window at War Memorial Building 271.20 Inv 22-42209 Total 271.20
317330 Total: 851.74
HGSI6010 - Harry's Glass Shop Inc. Total: 851.74
ITCR2501 - Intercare Holdings Insurance Services
AP-Check Detail (8/28/2023 - 4:45 PM) Page 33
7 - 46
Check Number Check Date Amount
0 09/06/2023
Inv 76-010489
Line Item Date Line Item Description
07/31/2023 Indemnity Annual Per Claim Fee - July 2023 7,211.40 Inv 76-010489 Total 7,211.40
0 Total: 7,211.40
ITCR2501 - Intercare Holdings Insurance Services Total: 7,211.40 JSAR4011 - Jack's Auto Repair
317331 09/06/2023
Inv 18463
Line Item Date Line Item Description
07/26/2023 Service to Fire Chief's Staff Vehicle 111.47 Inv 18463 Total 111.47
Inv 18508
Line Item Date Line Item Description
08/17/2023 Cable latch for CSD Vehicle # 79. 203.71
Inv 18508 Total 203.71
Inv 18518
Line Item Date Line Item Description
08/15/2023 Routine 45 Day Inspection of Dial-A-Ride #81 66.00 Inv 18518 Total 66.00
317331 Total: 381.18
JSAR4011 - Jack's Auto Repair Total: 381.18
KEY2011 - Keyser Marston Associates Inc
317332 09/06/2023
Inv 0037773
Line Item Date Line Item Description
08/21/2023 State of Housing Presentation on Affordable Housing 2,500.00 Inv 0037773 Total 2,500.00
317332 Total: 2,500.00
KEY2011 - Keyser Marston Associates Inc Total: 2,500.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 34
7 - 47
Check Number Check Date Amount
KMTM4011 - Kim, Timothy
317333 09/06/2023
Inv 08/02/2023
Line Item Date Line Item Description
08/08/2023 Investigation/discipline in critical incident course for of. Kim 77.18 Inv 08/02/2023 Total 77.18
317333 Total: 77.18
KMTM4011 - Kim, Timothy Total: 77.18
LDCR6410 - LandCare USA LLC
0 09/06/2023
Inv 520124
Line Item Date Line Item Description
08/17/2023 Weed abatement at Westside Reservoir 4,000.00 08/17/2023 Weed abatement at Westside Reservoir 1,683.90 Inv 520124 Total 5,683.90
0 Total: 5,683.90
LDCR6410 - LandCare USA LLC Total: 5,683.90
EMLLAU - Lau, Emily
317334 09/06/2023
Inv 133549
Line Item Date Line Item Description
08/17/2023 Full refund for class cancellation due to low enrollment. 425.00 Inv 133549 Total 425.00
317334 Total: 425.00
EMLLAU - Lau, Emily Total: 425.00
LAW6711 - Lawn Mower Corner
317335 09/06/2023
Inv 41018
Line Item Date Line Item Description
08/17/2023 Purchasing of concrete saw and cutting blades 1,542.39 Inv 41018 Total 1,542.39
317335 Total: 1,542.39
AP-Check Detail (8/28/2023 - 4:45 PM) Page 35
7 - 48
Check Number Check Date Amount
LAW6711 - Lawn Mower Corner Total: 1,542.39
FCA1245 - Los Angeles Fire Chiefs Association
317336 09/06/2023
Inv 2023-2024
Line Item Date
08/01/2023 1,200.00
Line Item Description
Paul Riddle - South Pasadena FD- LA Area Fire Chief's Association Membership
Inv 2023-2024 Total 1,200.00
317336 Total: 1,200.00
FCA1245 - Los Angeles Fire Chiefs Association Total: 1,200.00 KVMC6710 - Machado, Kelvin
317337 09/06/2023
Inv 1/13/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 01/13/2023 @ 7:40 AM 21.88 Inv 1/13/2023 Total 21.88
Inv 1/14/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 01/14/23 @ 6:40 AM 21.88 Inv 1/14/2023 Total 21.88
Inv 1/20/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 01/20/23 @ 12PM 21.88 Inv 1/20/2023 Total 21.88
Inv 10/18/2022
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 10/18/22 @ 10PM 20.88 Inv 10/18/2022 Total 20.88
Inv 10/21/2022
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 10/21/22 @ 2:30 AM 20.88 Inv 10/21/2022 Total 20.88
Inv 10/22/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 10/22/22 @ 12:30PM 20.88 AP-Check Detail (8/28/2023 - 4:45 PM) Page 36
7 - 49
Check Number Check Date Amount
Inv 10/22/2023 Total 20.88
Inv 11/12/2022
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 11/12/22 @ 10:45 AM 20.88 Inv 11/12/2022 Total 20.88
Inv 12/10/2022
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 12/10/22 @ 3:30 PM 20.88 Inv 12/10/2022 Total 20.88
Inv 3/25/2022
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 03/25/22 @ 3PM 19.54 Inv 3/25/2022 Total 19.54
317337 Total: 189.58
KVMC6710 - Machado, Kelvin Total: 189.58
VCMA6710 - Magana, Victor
317338 09/06/2023
Inv 7/21/2023
Line Item Date Line Item Description
07/28/2023 Reimbursement - Shipment for Carbon Samples to the lab 308.09 Inv 7/21/2023 Total 308.09
317338 Total: 308.09
VCMA6710 - Magana, Victor Total: 308.09
MSG6711 - Main San Gabriel Basin Watermaster
0 09/06/2023
Inv 2022-2023
Line Item Date Line Item Description
08/17/2023 WaterMaster Production Assessment for FY 2022-2023 558,985.02 Inv 2022-2023 Total 558,985.02
0 Total: 558,985.02
AP-Check Detail (8/28/2023 - 4:45 PM) Page 37
7 - 50
Check Number Check Date Amount
MSG6711 - Main San Gabriel Basin Watermaster Total: 558,985.02 MAN5011 - Manhattan Stitching Co
317339 09/06/2023
Inv 95581
Line Item Date Line Item Description
08/17/2023 Camp Med black sun hats for recreation summer staff 1,346.88 Inv 95581 Total 1,346.88
317339 Total: 1,346.88
MAN5011 - Manhattan Stitching Co Total: 1,346.88
MBFEC106 - Marx Bros. Fire Extinguisher Co.
317340 09/06/2023
Inv 24110
Line Item Date Line Item Description
08/15/2023 Semi-Annual inspection of fire suppressin systems for SC. 110.00 Inv 24110 Total 110.00
Inv S24121
Line Item Date Line Item Description
08/17/2023 Semi-annual inspection on the fire suppersion at WMB. 110.00 Inv S24121 Total 110.00
317340 Total: 220.00
MBFEC106 - Marx Bros. Fire Extinguisher Co. Total: 220.00 MCM2352 - McMaster Carr Supply Co
317341 09/06/2023
Inv 11295118
Line Item Date Line Item Description
08/17/2023 Filter cartridge for brine solution on PSI Machine 223.71 Inv 11295118 Total 223.71
317341 Total: 223.71
MCM2352 - McMaster Carr Supply Co Total: 223.71
MREG1400 - Merrimac Petroleum, Inc.
317342 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 38
7 - 51
Check Number Check Date Amount
Inv 2226421
Line Item Date Line Item Description
08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 1,314.87 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 657.44 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 821.79 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 1,314.87 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 460.20 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 1,742.21 08/07/2023 Unleaded Gasoline for Public Yard Works Fueling Station 8/7/2023 262.97 Inv 2226421 Total 6,574.35
317342 Total: 6,574.35
MREG1400 - Merrimac Petroleum, Inc. Total: 6,574.35
EDWMZA - Meza, Edward
317343 09/06/2023
Inv 20200063
Line Item Date Line Item Description
08/12/2023 Reimbursement - Donuts for the Crew After Fire 35.98 Inv 20200063 Total 35.98
317343 Total: 35.98
EDWMZA - Meza, Edward Total: 35.98
MMA2011 - MMASC
317344 09/06/2023
Inv 7867
Line Item Date Line Item Description
09/06/2023 MMASC Summer Session: Arminé and Domenica 320.00 Inv 7867 Total 320.00
317344 Total: 320.00
MMA2011 - MMASC Total: 320.00
FMOR6710 - Morales, Felipe
317345 09/06/2023
Inv 10/25/22
Line Item Date Line Item Description
08/17/2023 Distribution Certification Reimbursement 205.00 Inv 10/25/22 Total 205.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 39
7 - 52
Check Number Check Date Amount
317345 Total: 205.00
FMOR6710 - Morales, Felipe Total: 205.00
MSWCLTN - MSW Consultants, Inc.
317346 09/06/2023
Inv 675
Line Item Date Line Item Description
07/06/2023 Professional Refuse and Waste Consulting Services. 570.00 Inv 675 Total 570.00
317346 Total: 570.00
MSWCLTN - MSW Consultants, Inc. Total: 570.00
MVCH3011 - MV Cheng & Associates Inc.
317347 09/06/2023
Inv 6/30/2023E
Line Item Date Line Item Description
08/24/2023 Public Works Project Management Assistance 962.50 08/24/2023 Public Works Project Management Assistance 1,412.50 Inv 6/30/2023E Total 2,375.00
317347 Total: 2,375.00
MVCH3011 - MV Cheng & Associates Inc. Total: 2,375.00
NBSFIN - NBS Government Finance Group
317348 09/06/2023
Inv 202306-2306
Line Item Date Line Item Description
06/20/2023 Library Parcel Tax Services - FY23-24 1,780.50 Inv 202306-2306 Total 1,780.50
317348 Total: 1,780.50
NBSFIN - NBS Government Finance Group Total: 1,780.50
NEXPLRE - Nexplore LLC
317349 09/06/2023
Inv 3274
Line Item Date
08/17/2023 750.00
Line Item Description
Camp Med Build a Bot In-House Activity.

AP-Check Detail (8/28/2023 - 4:45 PM) Page 40
7 - 53
Check Number Check Date Amount
Inv 3274 Total 750.00
317349 Total: 750.00
NEXPLRE - Nexplore LLC Total: 750.00
TRA2010 - Norman A. Traub & Associates
317350 09/06/2023
Inv 23002
Line Item Date Line Item Description
03/15/2023 Legal Services - Police Investigation 13,046.46 Inv 23002 Total 13,046.46
Inv 23002.1
Line Item Date Line Item Description
04/21/2023 Legal Services - Police Investigation 8,220.00 Inv 23002.1 Total 8,220.00
Inv 23002.2
Line Item Date Line Item Description
05/28/2023 Legal Services - Police Investigation 9,135.00 Inv 23002.2 Total 9,135.00
Inv 23002.3
Line Item Date Line Item Description
06/21/2023 Legal Services - Police Investigation 3,480.00 Inv 23002.3 Total 3,480.00
Inv 23002C
Line Item Date Line Item Description
02/20/2023 Legal Services - Police Investigation 3,810.50 Inv 23002C Total 3,810.50
317350 Total: 37,691.96
TRA2010 - Norman A. Traub & Associates Total: 37,691.96 OLNP8010 - Outlook Newspapers Group
317351 09/06/2023
Inv 77771
Line Item Date Line Item Description
03/31/2023 Proof of Publication 507 Camino Verde 468.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 41
7 - 54
Check Number Check Date Amount
Inv 77771 Total 468.00
Inv 77838
Line Item Date Line Item Description
03/31/2023 Proof of Publication 335 Monterey Road 672.00 Inv 77838 Total 672.00
Inv 78364
Line Item Date Line Item Description
06/27/2023 Public Notice Posting 2,880.00
Inv 78364 Total 2,880.00
Inv 78365
Line Item Date Line Item Description
05/31/2023 Proof of Publication / Affidavit 2,244.00
Inv 78365 Total 2,244.00
Inv 78446
Line Item Date Line Item Description
06/30/2023 Proof of Publication 250 Saint Albans Ave. 672.00 Inv 78446 Total 672.00
Inv 78511
Line Item Date Line Item Description
06/16/2023 Public Notice Posting 564.00
Inv 78511 Total 564.00
317351 Total: 7,500.00
OLNP8010 - Outlook Newspapers Group Total: 7,500.00
OVDR8011 - OverDrive Inc.
0 09/06/2023
Inv 01148CO23220452
Line Item Date Line Item Description
07/17/2023 eBooks / eAudiobooks for FY2023-24 64.99
Inv 01148CO23220452 Total 64.99
Inv 01148CO23287150
Line Item Date Line Item Description
08/14/2023 eBooks / eAudiobooks for FY2023-24 2,538.81
Inv 01148CO23287150 Total 2,538.81
AP-Check Detail (8/28/2023 - 4:45 PM) Page 42
7 - 55
Check Number Check Date Amount
Inv 01148CO23287160
Line Item Date Line Item Description
08/14/2023 eBooks / eAudiobooks for FY2023-24 3,483.71
Inv 01148CO23287160 Total 3,483.71
Inv 01148CO23287162
Line Item Date Line Item Description
08/14/2023 eBooks / eAudiobooks for FY2023-24 2,629.10
Inv 01148CO23287162 Total 2,629.10
0 Total: 8,716.61
OVDR8011 - OverDrive Inc. Total: 8,716.61
PRCFCA - Parks Coffee California
317352 09/06/2023
Inv 80013727
Line Item Date Line Item Description
08/07/2023 Senior Center Coffee-August 66.56
Inv 80013727 Total 66.56
317352 Total: 66.56
PRCFCA - Parks Coffee California Total: 66.56
PHS4011 - Pasadena Humane Society
317353 09/06/2023
Inv AUG2023SoPas
Line Item Date Line Item Description
08/03/2023 Animal Care and Control Services August 2023 14,890.61 Inv AUG2023SoPas Total 14,890.61
317353 Total: 14,890.61
PHS4011 - Pasadena Humane Society Total: 14,890.61
PSNS7101 - Pasadena Star-News
317354 09/06/2023
Inv B45E30E9-0005
Line Item Date Line Item Description
07/31/2023 Publication of Local Hazard Mitigation- Plan Public Hearing 683.31 Inv B45E30E9-0005 Total 683.31
AP-Check Detail (8/28/2023 - 4:45 PM) Page 43
7 - 56
Check Number Check Date Amount
317354 Total: 683.31
PSNS7101 - Pasadena Star-News Total: 683.31
PWP4465 - Pasadena Water & Power
317355 09/06/2023
Inv 197893166030
Line Item Date Line Item Description
08/17/2023 Water Purchased from City of Pasadena July 2023 3,029.17 Inv 197893166030 Total 3,029.17
317355 Total: 3,029.17
PWP4465 - Pasadena Water & Power Total: 3,029.17
PNCR8025 - Phoenix Motorcars, LLC
317356 09/06/2023
Inv S2128
Line Item Date Line Item Description
08/14/2023 Diagnostic inspection vehicle 80 596.00
Inv S2128 Total 596.00
Inv S2128-B
Line Item Date Line Item Description
08/14/2023 New cell & rebalance of battery packs on 80 5,213.45 Inv S2128-B Total 5,213.45
317356 Total: 5,809.45
PNCR8025 - Phoenix Motorcars, LLC Total: 5,809.45
PLBD7011 - Planetbids
317357 09/06/2023
Inv 323106
Line Item Date Line Item Description
03/22/2023 Year 3 - PB System Vendor and Bid Mgmt module for (3) users 8,854.14 Inv 323106 Total 8,854.14
317357 Total: 8,854.14
PLBD7011 - Planetbids Total: 8,854.14
AP-Check Detail (8/28/2023 - 4:45 PM) Page 44
7 - 57
Check Number Check Date Amount
POS5265 - Post Alarm Systems
0 09/06/2023
Inv 1602196
Line Item Date Line Item Description
08/16/2023 Fire Monitoring For WMB . 9/01/23 -09/30/23 54.33 08/16/2023 Fire Monitoring For Orange Grove . 9/01/23 -09/30/23 54.33 Inv 1602196 Total 108.66
Inv 1610853
Line Item Date Line Item Description
08/16/2023 Fire Monitoring For Orange Grove . 9/01/23 -09/30/23 54.33 08/16/2023 Fire Monitoring For WMB. 9/01/23 -09/30/23 54.33 Inv 1610853 Total 108.66
0 Total: 217.32
POS5265 - Post Alarm Systems Total: 217.32
PVP7777 - PVP Communications, Inc.
317358 09/06/2023
Inv 133284
Line Item Date Line Item Description
08/04/2023 Helmet communication system for motor officer 1,614.69 Inv 133284 Total 1,614.69
317358 Total: 1,614.69
PVP7777 - PVP Communications, Inc. Total: 1,614.69
RGWA2980 - Rangwala, Kaizer
317359 09/06/2023
Inv 2303
Line Item Date Line Item Description
07/14/2023 Consultant: Community Engagement, Urban Design & Urban Planning 75,695.00 Inv 2303 Total 75,695.00
317359 Total: 75,695.00
RGWA2980 - Rangwala, Kaizer Total: 75,695.00
RWGN8160 - Richards, Watson & Gershon
317360 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 45
7 - 58
Check Number Check Date Amount
Inv 243543
Line Item Date Line Item Description
08/24/2023 July 2023 Legal Services 43,543.00
Inv 243543 Total 43,543.00
317360 Total: 43,543.00
RWGN8160 - Richards, Watson & Gershon Total: 43,543.00
RHCC7101 - Rio Hondo College
317361 09/06/2023
Inv X23-109-ZSPS
Line Item Date Line Item Description
08/08/2023 Physical Agility Test for Police Officer App Chacon 25.00 Inv X23-109-ZSPS Total 25.00
317361 Total: 25.00
RHCC7101 - Rio Hondo College Total: 25.00
SAN4961 - San Gabriel Valley Council of Governments
317362 09/06/2023
Inv 2428
Line Item Date Line Item Description
09/06/2023 SCV Council of Governments 2023-2024 Membership Dues 3,500.00 09/06/2023 SCV Council of Governments 2023-2024 Membership Dues 12,736.46 Inv 2428 Total 16,236.46
317362 Total: 16,236.46
SAN4961 - San Gabriel Valley Council of Governments Total: 16,236.46 SAN4958 - San Marino Security System
317363 09/06/2023
Inv 41562
Line Item Date Line Item Description
08/17/2023 Quaterly Monitoring fee for EPH, GYH, WMB,Museum,& Rec dept. 1,362.00 08/17/2023 Quaterly Monitoring fee for EPH, GYH, WMB,Museum,& Rec dept. 207.00 Inv 41562 Total 1,569.00
Inv 41588
Line Item Date Line Item Description
08/17/2023 Monitoring Services Water Facilities 7.1.23-12.3.23 1,404.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 46
7 - 59
Check Number Check Date Amount
Inv 41588 Total 1,404.00
317363 Total: 2,973.00
SAN4958 - San Marino Security System Total: 2,973.00
SAXE2013 - Saxe-Clifford PH.D, Susan
317364 09/06/2023
Inv 23-0817-3
Line Item Date Line Item Description
08/17/2023 Psychological evaluation for CCW applicants Borja and Labrie 900.00 Inv 23-0817-3 Total 900.00
317364 Total: 900.00
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 900.00
SCRBHLDG - ScribSoft Holdings, Inc.
317365 09/06/2023
Inv PER00029150
Line Item Date Line Item Description
07/31/2023 CCW Fee Processing July 2023 250.00
Inv PER00029150 Total 250.00
317365 Total: 250.00
SCRBHLDG - ScribSoft Holdings, Inc. Total: 250.00
SDSI0107 - SDS Security Design Systems
317366 09/06/2023
Inv 242339
Line Item Date Line Item Description
08/01/2023 Security System Services September 2023 65.18 Inv 242339 Total 65.18
Inv 242340
Line Item Date Line Item Description
08/01/2023 Security System Services September 2023 217.46 Inv 242340 Total 217.46
Inv 242341
Line Item Date Line Item Description
08/01/2023 Security System Services September 2023 113.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 47
7 - 60
Check Number Check Date Amount
Inv 242341 Total 113.00
Inv 242342
Line Item Date Line Item Description
08/01/2023 Security System Services September 2023 55.00 Inv 242342 Total 55.00
317366 Total: 450.64
SDSI0107 - SDS Security Design Systems Total: 450.64
THES8267 - Siegel, Theodore
317367 09/06/2023
Inv 07062023
Line Item Date Line Item Description
07/06/2023 Presentation & screening for September-A Letter to Three Wives 150.00 Inv 07062023 Total 150.00
317367 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
SIR8011 - Sirsi Corporation
0 09/06/2023
Inv INV14043
Line Item Date Line Item Description
06/13/2023 Annual Renewal of Library Information Systems FY23-24. 40,510.00 Inv INV14043 Total 40,510.00
0 Total: 40,510.00
SIR8011 - Sirsi Corporation Total: 40,510.00
SOGA6501 - SoCalGAS
317368 09/06/2023
Inv 7/1/23-8/1/23
Line Item Date Line Item Description
08/14/2023 CNG for City Vehicles (PW and Transit) 7/1/23-8/1/23 2.87 08/14/2023 CNG for City Vehicles (PW and Transit) 7/1/23-8/1/23 2.86 08/14/2023 CNG for City Vehicles (PW and Transit) 7/1/23-8/1/23 2.86 08/14/2023 CNG for City Vehicles (PW and Transit) 7/1/23-8/1/23 2.87 08/14/2023 CNG for City Vehicles (PW and Transit) 7/1/23-8/1/23 2.87 Inv 7/1/23-8/1/23 Total 14.33
AP-Check Detail (8/28/2023 - 4:45 PM) Page 48
7 - 61
Check Number Check Date Amount
317368 Total: 14.33
SOGA6501 - SoCalGAS Total: 14.33
SCLC8011 - Southern California Library Cooperative
317369 09/06/2023
Inv 1547
Line Item Date Line Item Description
07/31/2023 Califa Consortium & SCLC Membership FY23-24 2,829.00 Inv 1547 Total 2,829.00
317369 Total: 2,829.00
SCLC8011 - Southern California Library Cooperative Total: 2,829.00 SPARKSLA - Sparks LA Sports, LLC
0 09/06/2023
Inv 35823662
Line Item Date Line Item Description
08/21/2023 Basketball Game Tickets 1,150.00
Inv 35823662 Total 1,150.00
0 Total: 1,150.00
SPARKSLA - Sparks LA Sports, LLC Total: 1,150.00
STA5219 - Staples Business Advantage
0 09/06/2023
Inv 3542085453
Line Item Date Line Item Description
08/14/2023 Office Supplies for Sustainability 60.63
Inv 3542085453 Total 60.63
Inv 3542207101
Line Item Date Line Item Description
07/07/2023 PD Office Supplies 667.00
Inv 3542207101 Total 667.00
Inv 3543203384
Line Item Date Line Item Description
07/22/2023 envelopes, headphones, index tabs 28.65
AP-Check Detail (8/28/2023 - 4:45 PM) Page 49
7 - 62
Check Number Check Date Amount
Inv 3543203384 Total 28.65
Inv 3543203386
Line Item Date Line Item Description
07/22/2023 PD Office Supplies 101.58
Inv 3543203386 Total 101.58
Inv 3543325162
Line Item Date Line Item Description
07/25/2023 PW Yard Office Paper 98.10
Inv 3543325162 Total 98.10
Inv 3543325163
Line Item Date Line Item Description
07/25/2023 PD Office Supplies 916.11
Inv 3543325163 Total 916.11
Inv 3543325164
Line Item Date Line Item Description
07/25/2023 PD Office Supplies 196.20
Inv 3543325164 Total 196.20
Inv 3543392087
Line Item Date Line Item Description
07/26/2023 PW Yard Office Supplies 157.15
Inv 3543392087 Total 157.15
Inv 3543392088
Line Item Date Line Item Description
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
07/26/2023 PW Yard Break Room Supplies 7/26/23 9.76
Inv 3543392088 Total 58.56
Inv 3543460093
Line Item Date Line Item Description
07/27/2023 Credit Memo -596.41
Inv 3543460093 Total -596.41
Inv 3543540611
Line Item Date Line Item Description
07/21/2023 rulers 14.52
AP-Check Detail (8/28/2023 - 4:45 PM) Page 50
7 - 63
Check Number Check Date Amount
Inv 3543540611 Total 14.52
Inv 3543835194
Line Item Date Line Item Description
07/28/2023 Folders, snacks, water, rolling cart 132.16
Inv 3543835194 Total 132.16
Inv 3543835195
Line Item Date Line Item Description
07/29/2023 cold packs 29.65
Inv 3543835195 Total 29.65
Inv 3543853261
Line Item Date Line Item Description
07/30/2023 light bulbs 21.38
Inv 3543853261 Total 21.38
Inv 3544373145
Line Item Date Line Item Description
07/28/2023 Folders, snacks, water, rolling cart 83.78
Inv 3544373145 Total 83.78
Inv 3544373146
Line Item Date Line Item Description
08/03/2023 Desk organizer, binder clips, cold packs 82.52 Inv 3544373146 Total 82.52
Inv 3544535849
Line Item Date Line Item Description
07/28/2023 Folders, snacks, water, rolling cart 37.44
Inv 3544535849 Total 37.44
Inv 3544535850
Line Item Date Line Item Description
07/28/2023 Folders, snacks, water, rolling cart 19.06
Inv 3544535850 Total 19.06
Inv 3544535851
Line Item Date Line Item Description
08/03/2023 blue paper, copy paper 80.93
Inv 3544535851 Total 80.93
AP-Check Detail (8/28/2023 - 4:45 PM) Page 51
7 - 64
Check Number Check Date Amount
Inv 3544679243
Line Item Date Line Item Description
09/06/2023 General Office Supplies 240.03
Inv 3544679243 Total 240.03
Inv 3544679244
Line Item Date Line Item Description
08/09/2023 PD Office Supplies 381.28
Inv 3544679244 Total 381.28
Inv 3544679245
Line Item Date Line Item Description
08/09/2023 PD Office Supplies 668.66
Inv 3544679245 Total 668.66
Inv 3544740822
Line Item Date Line Item Description
08/10/2023 General Office Supplies 436.58
Inv 3544740822 Total 436.58
Inv 3544740823
Line Item Date Line Item Description
08/15/2023 PD Office Supplies 36.10
Inv 3544740823 Total 36.10
Inv 3545087679
Line Item Date Line Item Description
08/15/2023 PD Office Supplies 48.12
Inv 3545087679 Total 48.12
Inv 3545087680
Line Item Date Line Item Description
08/15/2023 PD Office Supplies 121.94
Inv 3545087680 Total 121.94
Inv 3545215337
Line Item Date Line Item Description
08/17/2023 paper cups, cardstock, clothespins 39.35
Inv 3545215337 Total 39.35
0 Total: 4,161.07
AP-Check Detail (8/28/2023 - 4:45 PM) Page 52
7 - 65
Check Number Check Date Amount
STA5219 - Staples Business Advantage Total: 4,161.07
SRYC5011 - Stericycle Inc.
317370 09/06/2023
Inv 3006553077
Line Item Date Line Item Description
08/01/2023 Disposal of Infectious Disease Equipment 163.39 Inv 3006553077 Total 163.39
317370 Total: 163.39
SRYC5011 - Stericycle Inc. Total: 163.39
STE4845 - Stetson Engineers Inc
317371 09/06/2023
Inv 1543-15-2022
Line Item Date Line Item Description
08/17/2023 2022 Consumer Confidence Report 5,764.00
Inv 1543-15-2022 Total 5,764.00
317371 Total: 5,764.00
STE4845 - Stetson Engineers Inc Total: 5,764.00
STSM1020 - Studio Spectrum, Inc.
0 09/06/2023
Inv 192478
Line Item Date Line Item Description
08/01/2023 Video Production and Streaming Services - July 2023 1,880.00 Inv 192478 Total 1,880.00
0 Total: 1,880.00
STSM1020 - Studio Spectrum, Inc. Total: 1,880.00
TACTSECR - Tactical Integrated Security
317372 09/06/2023
Inv 1204
Line Item Date Line Item Description
08/01/2023 Service call for CCTV system 140.00
Inv 1204 Total 140.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 53
7 - 66
Check Number Check Date Amount
317372 Total: 140.00
TACTSECR - Tactical Integrated Security Total: 140.00
TRSL5011 - Target Solutions Learning, LLC
317373 09/06/2023
Inv INV79445
Line Item Date Line Item Description
08/16/2023 Software Renewal to Support Electronic Dispatch 2,634.72 Inv INV79445 Total 2,634.72
317373 Total: 2,634.72
TRSL5011 - Target Solutions Learning, LLC Total: 2,634.72 HAFR7000 - The Hartford
317374 09/06/2023
Inv 085037590950
Line Item Date Line Item Description
08/01/2023 Employee Life Insurance Benefit - August 2023 985.50 Inv 085037590950 Total 985.50
317374 Total: 985.50
HAFR7000 - The Hartford Total: 985.50
TLSI8011 - The Library Store
317375 09/06/2023
Inv 644620
Line Item Date Line Item Description
08/03/2023 CD/DVD Security Tags 268.36
Inv 644620 Total 268.36
Inv 645350
Line Item Date Line Item Description
08/07/2023 CD/DVD Security Tags 776.70
Inv 645350 Total 776.70
317375 Total: 1,045.06
TLSI8011 - The Library Store Total: 1,045.06
AP-Check Detail (8/28/2023 - 4:45 PM) Page 54
7 - 67
Check Number Check Date Amount
PTSP2011 - The Print Spot
317376 09/06/2023
Inv 6761
Line Item Date Line Item Description
06/27/2023 Design Services 450.00
Inv 6761 Total 450.00
Inv 6879
Line Item Date Line Item Description
08/02/2023 Foam Board 277.83
Inv 6879 Total 277.83
317376 Total: 727.83
PTSP2011 - The Print Spot Total: 727.83
URBP8035 - The Urban Pet
317377 09/06/2023
Inv 220001194290
Line Item Date Line Item Description
08/03/2023 Food for K9 Zaggy 159.98
Inv 220001194290 Total 159.98
317377 Total: 159.98
URBP8035 - The Urban Pet Total: 159.98
TOM4455 - Tom's Men's Wear & Uniform's, Inc.
317378 09/06/2023
Inv 24244
Line Item Date Line Item Description
07/27/2023 Equipment for Police Recruit Hernandez 25.36 Inv 24244 Total 25.36
317378 Total: 25.36
TOM4455 - Tom's Men's Wear & Uniform's, Inc. Total: 25.36 LAWTRRES - Torres, Lawrence
317379 09/06/2023
Inv 133519
Line Item Date Line Item Description
08/17/2023 Refund for Rec class,participate unable to attend early class. 138.00 AP-Check Detail (8/28/2023 - 4:45 PM) Page 55
7 - 68
Check Number Check Date Amount
Inv 133519 Total 138.00
317379 Total: 138.00
LAWTRRES - Torres, Lawrence Total: 138.00
TRUPINT - TruePoint Solutions, LLC
317380 09/06/2023
Inv 23-876
Line Item Date Line Item Description
08/04/2023 TruePoint - Accela Implementation Services - July 2023 19,612.50 Inv 23-876 Total 19,612.50
Inv 23-931
Line Item Date
08/22/2023 38,440.00
Line Item Description
Licensing/ Subscription Agreement - Online Permitting System Inv 23-931 Total 38,440.00
317380 Total: 58,052.50
TRUPINT - TruePoint Solutions, LLC Total: 58,052.50
TNATRONG - Truong, Tran
317381 09/06/2023
Inv 133274
Line Item Date Line Item Description
08/17/2023 Refund. Participate can no longer attend. Admin fee applied. 116.00 Inv 133274 Total 116.00
317381 Total: 116.00
TNATRONG - Truong, Tran Total: 116.00
USBANK - U.S. Bank NA
317382 09/06/2023
Inv 7002859
Line Item Date Line Item Description
07/25/2023 Admin Fee for South Pasadena Downtown Redevelopment Project # 1 1,978.00 Inv 7002859 Total 1,978.00
317382 Total: 1,978.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 56
7 - 69
Check Number Check Date Amount
USBANK - U.S. Bank NA Total: 1,978.00
UCL6115 - UCLA Cashering Department
317383 09/06/2023
Inv 3013-345
Line Item Date Line Item Description
12/31/2022 Fire Department Continuing Education - December 2022. 2,281.47 Inv 3013-345 Total 2,281.47
317383 Total: 2,281.47
UCL6115 - UCLA Cashering Department Total: 2,281.47
ULIN8021 - Uline, Inc.
0 09/06/2023
Inv 165510237
Line Item Date Line Item Description
08/24/2023 Furniture for Community Services Department 2,000.00 08/24/2023 Furniture for Community Services Department 7,051.56 Inv 165510237 Total 9,051.56
0 Total: 9,051.56
ULIN8021 - Uline, Inc. Total: 9,051.56
UND6710 - Underground Service Alert/SC
317384 09/06/2023
Inv 23-240410
Line Item Date Line Item Description
08/17/2023 California Underground Facilities Safe Excavation Board 57.68 Inv 23-240410 Total 57.68
Inv 720230713
Line Item Date Line Item Description
08/17/2023 Underground Service Alert Fee 9/1/2023 158.75 Inv 720230713 Total 158.75
317384 Total: 216.43
UND6710 - Underground Service Alert/SC Total: 216.43
UQMS8010 - Unique Management Services, Inc.
0 09/06/2023
AP-Check Detail (8/28/2023 - 4:45 PM) Page 57
7 - 70
Check Number Check Date Amount
Inv 6115469
Line Item Date Line Item Description
08/01/2023 Library Agency Recovery Services - FY2023-2024 163.10 Inv 6115469 Total 163.10
0 Total: 163.10
UQMS8010 - Unique Management Services, Inc. Total: 163.10 POR4707 - United Site Services, Inc.
317385 09/06/2023
Inv 114-13640333
Line Item Date Line Item Description
08/17/2023 4th Of July ADA portable toilet service and hand washing. 700.80 Inv 114-13640333 Total 700.80
317385 Total: 700.80
POR4707 - United Site Services, Inc. Total: 700.80
UPP7789 - Upper San Gabriel Valley MWD
317386 09/06/2023
Inv 2/07-23
Line Item Date Line Item Description
08/17/2023 July 2023 MWD Water Purchase 88.33
Inv 2/07-23 Total 88.33
Inv 2023Q3
Line Item Date Line Item Description
08/17/2023 Water Capacity Charge 3rd Quarter 2023 3,445.00 Inv 2023Q3 Total 3,445.00
Inv SoPas-08.08.23
Line Item Date Line Item Description
08/14/2023 MWD Rebate Co-Fund for SoPas Residents 2,041.68 Inv SoPas-08.08.23 Total 2,041.68
317386 Total: 5,575.01
UPP7789 - Upper San Gabriel Valley MWD Total: 5,575.01
RBURBND - Urband, Robert
AP-Check Detail (8/28/2023 - 4:45 PM) Page 58
7 - 71
Check Number Check Date Amount
317387 09/06/2023
Inv 133544
Line Item Date Line Item Description
08/17/2023 Full refund for class cancellation due to low enrollment. 425.00 Inv 133544 Total 425.00
317387 Total: 425.00
RBURBND - Urband, Robert Total: 425.00
VERW6711 - Verizon Wireless
317388 09/06/2023
Inv 9939880339
Line Item Date Line Item Description
07/17/2023 AN 842311063-00002 Service for 6/18/23 - 7/17/23 747.63 Inv 9939880339 Total 747.63
Inv 9940577798
Line Item Date Line Item Description
07/26/2023 AN 270619951-00004 Service for 6/27/23 - 7/26/23 492.28 Inv 9940577798 Total 492.28
Inv 9940945794
Line Item Date Line Item Description
07/01/2023 AN 542443342-00001 Service for 7/2/23 - 8/1/23 52.20 Inv 9940945794 Total 52.20
317388 Total: 1,292.11
VERW6711 - Verizon Wireless Total: 1,292.11
EDVL6010 - Villalobos, Edgar
317389 09/06/2023
Inv 7/17/2023
Line Item Date Line Item Description
07/28/2023 Mileage Reimbursement - 07/19/2023 @ 6:19 PM 25.55 Inv 7/17/2023 Total 25.55
Inv 7/19/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement T1-T4 Exam- 07/19-07/20/2023 @ 6;30 AM 53.71 Inv 7/19/2023 Total 53.71
AP-Check Detail (8/28/2023 - 4:45 PM) Page 59
7 - 72
Check Number Check Date Amount
Inv 7/20/2023
Line Item Date Line Item Description
07/28/2023 Mileage Reimbursement - 07/20/23 @ 1:50AM 25.55 Inv 7/20/2023 Total 25.55
Inv 7/21/2023
Line Item Date Line Item Description
07/28/2023 Mileage Reimbursement - 07/21/2023 @8:48 AM 25.55 Inv 7/21/2023 Total 25.55
Inv 7/22/2023
Line Item Date Line Item Description
07/28/2023 Mileage Reimbursement - 07/22/23 @ 9:15 AM 25.55 Inv 7/22/2023 Total 25.55
Inv 7/23/2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 07/23/23 @ 12:42 AM 25.55 Inv 7/23/2023 Total 25.55
Inv 7/24/2023
Line Item Date Line Item Description
07/28/2023 Mileage Reimbursement - 07/24/2023 @ 12:36 AM 25.55 Inv 7/24/2023 Total 25.55
317389 Total: 207.01
EDVL6010 - Villalobos, Edgar Total: 207.01
WES4152 - West Coast Arborists, Inc.
0 09/06/2023
Inv 202510
Line Item Date Line Item Description
08/17/2023 Citywide Urban Forestry Services - Street Tree Maint. 850.00 Inv 202510 Total 850.00
Inv 202511
Line Item Date Line Item Description
08/17/2023 Citywide Urban Forestry Services - 7/1/23-7/15/23 3,816.00 Inv 202511 Total 3,816.00
Inv 202512
Line Item Date Line Item Description
AP-Check Detail (8/28/2023 - 4:45 PM) Page 60
7 - 73
Check Number Check Date Amount
08/17/2023 Citywide Urban Forestry Services - Street Tree Maint. 33,585.00 Inv 202512 Total 33,585.00
Inv 203101
Line Item Date Line Item Description
08/17/2023 Citywide Urban Forestry Services - Street Tree Maint. 595.00 Inv 203101 Total 595.00
0 Total: 38,846.00
WES4152 - West Coast Arborists, Inc. Total: 38,846.00
WES6711 - Western Water Works Support Ctr.
317390 09/06/2023
Inv 1240145-00
Line Item Date Line Item Description
08/17/2023 Copper Pipe Purchased to replenish depleted water inventory 2,174.64 Inv 1240145-00 Total 2,174.64
317390 Total: 2,174.64
WES6711 - Western Water Works Support Ctr. Total: 2,174.64 WLHD8020 - Westlake Hardware
0 09/06/2023
Inv 14303642
Line Item Date Line Item Description
08/15/2023 Facilities Division-keys for Staff 102.46
Inv 14303642 Total 102.46
Inv 14303732
Line Item Date Line Item Description
06/14/2023 Keys for unit 1909 36.26
Inv 14303732 Total 36.26
Inv 14303779
Line Item Date Line Item Description
07/05/2023 Facilities Division-Orange Grove Restroom Latches 59.78 Inv 14303779 Total 59.78
Inv 14303785
Line Item Date Line Item Description
07/06/2023 Facilities Division-Air Filters for HVAC 82.63 AP-Check Detail (8/28/2023 - 4:45 PM) Page 61
7 - 74
Check Number Check Date Amount
Inv 14303785 Total 82.63
Inv 14303795
Line Item Date Line Item Description
07/11/2023 Street Division-Battery products 242.43
Inv 14303795 Total 242.43
Inv 14303802
Line Item Date Line Item Description
07/12/2023 Sewer Division-Hose and nozzle products 246.83 Inv 14303802 Total 246.83
Inv 14303805
Line Item Date Line Item Description
07/13/2023 Street Division-Spay paint products 47.35
Inv 14303805 Total 47.35
Inv 14303807
Line Item Date Line Item Description
07/13/2023 Facilities Division-Keys for Finance new staff 19.78 Inv 14303807 Total 19.78
Inv 14303815
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 40.98 Inv 14303815 Total 40.98
Inv 14303816
Line Item Date Line Item Description
07/18/2023 Sewer Division-Trimmer, tarps, gloves, keys 330.69 Inv 14303816 Total 330.69
Inv 14303818
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 92.57 Inv 14303818 Total 92.57
Inv 14303831
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 123.97 Inv 14303831 Total 123.97
AP-Check Detail (8/28/2023 - 4:45 PM) Page 62
7 - 75
Check Number Check Date Amount
Inv 14303839
Line Item Date Line Item Description
07/26/2023 Streets Division-Trimmer, tarps, gloves, keys 490.50 Inv 14303839 Total 490.50
Inv 14303842
Line Item Date Line Item Description
07/27/2023 Streets Division-buckets, broom, dustpan 137.40 Inv 14303842 Total 137.40
Inv 14303843
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 51.10 Inv 14303843 Total 51.10
Inv 14303866
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 157.58 Inv 14303866 Total 157.58
Inv 14303874
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 446.25 Inv 14303874 Total 446.25
Inv 14303895
Line Item Date Line Item Description
07/27/2023 Hardware Supplies for PW - Water Distribution 416.97 Inv 14303895 Total 416.97
0 Total: 3,125.53
WLHD8020 - Westlake Hardware Total: 3,125.53
GRA1244 - Woods Maintenance Services, Inc.
317391 09/06/2023
Inv SPAS0723
Line Item Date Line Item Description
08/03/2023 Citywide Graffiti Removal Services FY23-24 2,166.00 Inv SPAS0723 Total 2,166.00
317391 Total: 2,166.00
AP-Check Detail (8/28/2023 - 4:45 PM) Page 63
7 - 76
Check Number Check Date Amount
GRA1244 - Woods Maintenance Services, Inc. Total: 2,166.00 XRXF5010 - Xerox Financial Services
317392 09/06/2023
Inv 4611657
Line Item Date Line Item Description
08/02/2023 Xerox Lease Contract - FY2023-24 - Service for 7/22/23 - 8/21/23 2,204.46 Inv 4611657 Total 2,204.46
317392 Total: 2,204.46
XRXF5010 - Xerox Financial Services Total: 2,204.46
YTI1023 - Y Tire Performance LLC
317393 09/06/2023
Inv 36092
Line Item Date Line Item Description
07/24/2023 Refrigerant w/ valve and diagnostic of Unit 612 267.93 Inv 36092 Total 267.93
317393 Total: 267.93
YTI1023 - Y Tire Performance LLC Total: 267.93
JAMZRTE - Zarate, Jaime
317394 09/06/2023
Inv 001
Line Item Date Line Item Description
08/02/2023 Vehicle conversion wrap to black and white unit #1705 2,400.00 Inv 001 Total 2,400.00
317394 Total: 2,400.00
JAMZRTE - Zarate, Jaime Total: 2,400.00
Total: 1,739,042.46
AP-Check Detail (8/28/2023 - 4:45 PM) Page 64
7 - 77
ATTACHMENT 4
Online Payments
7 - 78
Date Vendor Amount Description
8/14/2023 So Cal Edison $17,177.80 Online Payment for Electric Accounts.

Total: $17,177.80
Online Payment Log
7 - 79
City of

SOUTH PASADENA
ATTACHMENT 5
Prepaid &Warrant Voids
7 - 80
Accounts Payable
ealvarez
Printed: 08/09/2023 - 2:00PM
User:

Void Check Proof List
Batch: 00001.08.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: PSExc Forrest L Story
Check No: 317080 Check Date: 08/03/2023
220.00 08/02/2023 07/21/2023 "Preparation for Supervision" workshop No 0 101-8010-8011-8200-000
Check Total: 220.00
Vendor Total: 220.00
Report Total: 220.00
AP-Void Check Proof List (8/9/2023 - 2:00 PM) Page 1
7 - 81
ATTACHMENT 6
Payroll Summary
7 - 82
Payroll
Payroll Summary Report
Payroll Date: 8/18/2023 Regular
Checks $ 1,326.20
Direct Deposits $ 536,181.56
IRS Payments $ 109,631.51
EDD - State of CA $ 34,596.61
PERS Pension $ 97,145.28
Deferred Comp $ 26,983.96
PERS Health $ -
Subtotal: $ 805,865.12
Grand Total: $ 805,865.12
7 - 83
8 8 - 1
DATE:

FROM:

City Council
Agenda Report
September 6, 2023
Armine Chaparyan, City Manager /(I
PREPARED BY: Luis Frausto, Management Services Director Tiara Solorzano, Management Assistant
ITEM NO.
--
SUBJECT: Consideration of Approval of City Council Meeting Minutes for August 16, 2023, January 18, 2023, February 9, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular Meetings of August 16, 2023, January 18, 2023, and Special Meeting of February 9, 2023.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Background
The City Clerk's Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department's Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There is no fiscal impact anticipated as Division staff is facilitating the work related to this project.

Attachments:

1. August 16, 2023 Regular City Council Meeting Minutes

2. January 18, 2023 Regular City Council Meeting Minutes

3. February 9, 2023 Special City Council Meeting Minutes ATTACHMENT 1
August 16, 2023, Regular City Council Meeting Minutes
8 - 2

CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, AUGUST 16, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, August 16, 2023, at 7:23 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Councilmember Janet Braun
Councilmember Michael A. Cacciotti
Councilmember Jack Donovan
ABSENT Mayor Pro Tem Evelyn G. Zneimer
Mark Perez, Deputy City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Roxanne Diaz, City Attorney; Mark Perez, Deputy City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Braun.
8 - 3
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 2 ends

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. Sanchez v. City of South Pasadena, et. al. (LASC Case No. 23STLC01516).

2. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATIONSIGNIFICANT EXPOSURE TO LITIGATION (Government Code Section 54945.9(d)(2))
Number of Potential Cases: 1
C. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-INITIATION

OF LITIGATION
(Government Code Section 54945.9(d)(4))
Number of Potential Cases: 2
Zoom Public Comments: (Taken at 5:30 p.m.)
Christopher Sutton spoke regarding Caltrans housing.

In-Person Public Comments:

None.

The City Council recessed into Closed Session at 5:46 P.M. with all Councilmembers present.

During Closed Session Announcements, City Attorney Roxanne Diaz reported that no action was taken during closed session.

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
In Person Public Comments:

Casey Law spoke regarding slow streets.

Yvonne La Rose spoke regarding examples of calling persons “insane”. 8 - 4
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 3 ends

Kay Findley spoke regarding South Pasadena fires, South Pasadena Fire Department and Public Works efforts.

Rion Nakaya spoke regarding the bike lanes installed on Grand Avenue.

The following individuals spoke about Vanessa Marquez:
• Camille Lewis
• Michael Williams
• Gina Viola
• Donna spoke
• Cori spoke
• Erika
• Akili
• Jan Williams
• Minerva Garcia
• Jason Reedy
• Stephanie
Carlos Nieto spoke regarding additional services for social services.

Deanna Sullivan spoke about Vanessa Marquez and Lexipol contract.

Gino Thomas spoke regarding the slow streets program and bike lanes.

Michael Ten spoke regarding the Maui wildfires, a submitted Public Records Request, and meeting with Public Works.

Diego Tomas Zavala spoke regarding the slow streets program.

Michael Posateri spoke regarding the slow streets program.

Margaret Prieto spoke regarding the annual firework show and 2028 Olympics security preparation.

Shlomo Nitzani spoke regarding fees paid and City Hall access.

Kristen Pumphrey spoke regarding the bike lanes on Grand Avenue.

Caroline Howell spoke regarding the accident on Orange Grove Avenue.

The Mayor called a recess at 8:25 P.M.

The City Council meeting reconvened at 8:29 P.M.
8 - 5
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 4 ends

PRESENTATIONS

3. STAFF INTRODUCTION
City Manager’s Office:

Aimee Gibbs, Administrative Secretary
Assistant to the City Manager, Tamara Binns, introduced Aimee Gibbs, Administrative Secretary.

COMMUNICATIONS

4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA None.

CONSENT CALENDAR

Councilmember Cacciotti requested to pull Item Nos. 6 and 10 for separate discussion. Item No. 14 was pulled for separate discussion via public comment. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun and approved by roll call vote to approve Consent Calendar Item Nos. 5, 7, 8, 9, 11, 12, 13, 15, 16, 17, and 18, as modified by the additional documents. The motion carried 4-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $1,613,669.90; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,439,894.88; ONLINE PAYMENTS IN THE AMOUNT OF $167,486.93; TRANSFERS IN THE AMOUNT OF $39,358.19; PAYROLL IN THE AMOUNT OF $2,556,143.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar.

6. MONTHLY INVESTMENT REPORTS FOR JUNE 2023
Recommendation
8 - 6
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 5 ends

It is recommended that the City Council receive and file the Monthly Investment Reports for June 2023.

Councilmember Cacciotti requested Western Asset Management and Morgan Stanley to be present at the next meeting for brief discussion on their strategy and plan moving forward in reinvesting.

COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun, and approved by roll call vote to approve Item No. 6, as presented. The motion carried 4-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

7. JULY 2022 – JUNE 2023 BUDGET UPDATE
Recommendation
Staff recommends that the City Council receive and file the July 2022 -May 2023 Budget Update Report.

A motion was made to approve recommendation on the Consent Calendar.

8. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JULY 19, 2023 Recommendation
It is recommended that the City Council approve the minutes for the July 19, 2023, Regular City Council Meeting.

A motion was made to approve recommendation on the Consent Calendar as modified by the additional documents.

9. CONSIDER APPROVAL OF AN ADDENDUM TO THE ENGAGEMENT LETTER

FOR SPECIAL COUNSEL LEGAL SERVICES WITH AKIN GUMP STRAUSS

HAUER & FELD, LLP, RELATED TO CALTRANS MATTERS FOR A TOTAL NOTTO-EXCEED AMOUNT OF $141,000
Recommendation
It is recommended that the City Council:

1. Consider approval of an addendum to the Engagement Letter with Akin Gump Strauss Hauer & Feld, LLP (Akin) for a new total not-to-exceed amount of$141,000 and authorize the City Manager to execute the same;

2. Appropriate $71,063.10 to Account #101-2010-2501-8163-000 for Fiscal Year 8 - 7
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 6 ends

2022-2023; and

3. Appropriate $53,000 to Account #101-2010-2501-8163-000 for Fiscal Year 2023- 2024.

A motion was made to approve recommendation on the Consent Calendar.

10.CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH THE SOUTH

PASADENA CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT

ACTIVITIES THROUGH FUNDING ALLOCATION OF BUSINESS IMPROVEMENT

TAX (BIT) REVENUES AND GENERAL FUND RESERVES IN THE AMOUNT OF $128,500
Recommendation
It is recommended that the City Council consider approval of an agreement with the South Pasadena Chamber of Commerce (Chamber) for economic development activities through funding allocation of Business Improvement Tax (BIT) revenues and general fund reserves in the amount of $128,500.

Zoom Public Comment:

Evelyn Zneimer made comment on audited profit and loss document given to her a couple weeks ago and she does not support giving the full $128,500. She supports $100,000.

The motion carried 4-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

11.ORDINANCE OF THE CITY OF SOUTH PASADENA GRANTING AUTHORITY TO

THE CITY MANAGER TO EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH

PASADENA MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH

PASADENA GRANTING AUTHORITY TO THE CITY
8 - 8
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 7 ends

MANAGER TO EXECUTE CERTAIN CONTRACTS

AND OTHER LEGAL INSTRUMENTS AND
AMENDING SECTION 2.18-6 OF THE SOUTH

PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council introduce for first reading and waive full reading of the Ordinance entitled "Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code." A motion was made to approve recommendation on the Consent Calendar.

12.CONSIDERATION OF THE APPROVAL OF THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRUEPOINT SOLUTIONS, INC.

FOR ADDITIONAL ACCELA LICENSES FOR THE CITY'S CASE MANAGEMENT

AND ONLINE PERMITTING SYSTEM AND AN EXTENSION OF THE LICENSES IN AN AMOUNT NOT-TO-EXCEED $38,440
Recommendation
It is recommended that the City Council consider the approval of the First Amendment to the Professional Services Agreement with TruePoint Solutions, Inc. for ten (10) additional licenses subscriptions, and an extension of the term of the licenses through June 30, 2024 in the amount of $38,440, for a total not-to-exceed amount of $291,007 and authorize the City Manager to execute the amendment.

A motion was made to approve recommendation on the Consent Calendar.

13.CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER WITH DELL MARKETING, LP., IN THE AMOUNT NOTTOEXCEED OF $75,000 FOR THE FIRST PHASE OF THE THREE-YEAR

HARDWARE REPLACEMENT PROGRAM, UTILIZING THE NASPO

VALUEPOINT COOPERATIVE PURCHASING PROGRAM
Recommendation
It is recommended that the City Council consider:

1. Adopting a resolution approving a purchase order with Dell Marketing, LP. in the amount not to exceed $75,000, authorizing the use of the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchasing Program for the purchase, and

2. Authorize the City Manager to effectuate the purchase.

A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7827 was adopted.
8 - 9
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 8 ends

14.APPROPRIATION OF FUNDS RECEIVED FOR LEGAL SERVICES RELATED TO

THE MOFFAT STREET LITIGATION
Recommendation
It is recommended that the City Council:

1. Appropriate $90,132.37 for Fiscal Year 2022-2023 from the General Fund; and

2. Appropriate $29,145.59 for Fiscal Year 2023-2024 from the General Fund.

Zoom Public Comment:

Alan Ehrlich spoke regarding the item and fiscal impact.

COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A motion was made by Councilmember Cacciotti, seconded by Councilmember Braun, and approved by roll call vote to approve Item No. 14, as presented. The motion carried 4-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

15.CONSIDER PAYMENT FOR CONSULTING SERVICES WITH INTERWEST CONSULTING GROUP FOR PAST INVOICES IN THE AMOUNT OF $19,365 Recommendation
It is recommended that the City Council consider the approval of payment to lnterwest Consulting Group (lnterwest) for past invoices in the amount of $19,365.

A motion was made to approve recommendation on the Consent Calendar.

16.QUARTERLY INFORMATIONAL UPDATE OF THE CITYWIDE

ELECTRIFICATION PROJECT
Recommendation
It is recommended that the City Council receive an update on the status of the citywide electrification project.

A motion was made to approve recommendation on the Consent Calendar.

17.RECEIVE AND FILE THE FOURTH QUARTER 2021-2026 STRATEGIC PLAN UPDATE
Recommendation
8 - 10
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 9 ends

It is recommended that the City Council receive and file the Fourth Quarter 2021- 2026 Strategic Plan update.

A motion was made to approve recommendation on the Consent Calendar.

18.CONSIDERATION OF A RESOLUTION ESTABLISHING FOUR NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY SCHEDULES; APPROVING A RECLASSIFICATION FOR AN EXISTING POSITION; AND

REMOVING A CLASSIFICATION FROM A BARGAINING UNIT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SOUTH PASADENA ADOPTING JOB

DESCRIPTIONS AND SALARY RANGES FOR

PRINCIPAL ENGINEER, FACILITIES AND PARKS

SUPERVISOR, HUMAN RESOURCE ANALYST,

AND SENIOR HUMAN RESOURCE ANALYST

POSITIONS, AND APPROVING THE

RECLASSIFICATION OF AN EXISTING

MANAGEMENT ANALYST POSITION IN

MANAGEMENT SERVICES AND A BARGAINING

REPRESENTATION CHANGE FOR THE SENIOR

MANAGEMENT ANALYST CLASSIFICATION
Recommendation
It is recommended that the City Council consider adoption of a Resolution to: (a) approve and establish four classifications and their respective job specifications and salary schedules; (b) approve the reclassification of a current Management Analyst position to a Human Resources Analyst classification; and (c) approve moving the Senior Management Analyst classification from the Public Service Employees' Association (PSEA) bargaining unit into the unrepresented Management Employees group.

A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7828 was adopted.

PUBLIC HEARING

19.APPROVAL OF DRAFT LOCAL HAZARD MITIGATION PLAN FOR THE CITY OF

SOUTH PASADENA FOR SUBMISSION TO AND APPROVAL BY CALIFORNIA

STATE OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY

MANAGEMENT AGENCY
8 - 11
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 10 ends

Recommendation
It is recommended that the City Council:

1. Hold a Public Hearing to hear objections to the approval of the draft Local Hazard Mitigation Plan (LHMP); and

2. Approve the Draft LHMP for the City of South Pasadena (City); and

3. Direct staff to submit the Draft LHMP to the California State Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) for final approval.

Fire Chief Paul Riddle introduced the item. Russ Paterson gave a presentation.

Staff responded to questions raised by the City Council.

The Mayor opened the Public Hearing at 9:11 P.M.

The Mayor closed the Public Hearing at 9:11 P.M.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item No. 19, as presented by staff. The motion carried 4-0-0-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
ABSTAINED: None.

ACTION/DISCUSSION

20.APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JUNE 22, 2022, AND JULY 20, 2022
Recommendation
It is recommended that the City Council:

1. Approve the minutes for the June 22, 2022, Special Joint City Council Meeting (Commissioner Congress); and

2. Approve the minutes for the July 20, 2022, Regular City Council Meeting.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Mayor Primuth approved by roll call vote to approve Item No. 20, as presented by staff. The motion carried 3-0-1-1, by the following vote:

AYES: Cacciotti, Donovan, Mayor Primuth
NOES: None.

ABSENT: Zneimer
8 - 12
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 11 ends

ABSTAINED: Braun

21.CONTINUED PUBLIC COMMENT – GENERAL
Zoom Comments:

Steven Koch spoke regarding the slow streets program.

COMMUNICATIONS

22.COUNCILMEMBER COMMUNICATIONS
Councilmember Donovan had no comments.

Councilmember Braun had no comments.

Councilmember Cacciotti with a second from Councilmember Braun directed staff to refer the issues raised by Margaret Prieto to the Natural Resources and Environmental Commission, the Festival of Balloons Committee, and the Public Safety Commission for recommendations. The advisory bodies are directed to discuss cost in their deliberations.

Councilmember Cacciotti with a second from Mayor Primuth directed staff to bring for discussion before the City Council for the allocation of settlement proceed funds to be used to pay for the Wilson Reservoir Carbon Filter remediation. The staff report is to include the attachment of interest to the specific fund.

Councilmember Cacciotti gave a presentation on his recent attendance at the Natural Resources and Environmental Commission meeting, a training he provided to the new staff working at Parkwood Park, highlighted work done by Public Works, and noted various instances of residents in violation of the Gas Powered Leaf Blower Ban.

23.CITY MANAGER COMMUNICATIONS
City Manager Chaparyan wished all students in South Pasadena a happy first week of school.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 9:30 P.M.

PUBLIC COMMENT – CONTINUED
8 - 13
Regular Meeting Minutes South Pasadena City Council August 16, 2023

Page 12 ends

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk
APPROVED:
_______________________________
Jon Primuth
Mayor
ATTEST:
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:
8 - 14
ATTACHMENT 2
January 18, 2023, Regular City Council Meeting Minutes
8 - 15

CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, JANUARY 18, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, January 18, 2023, at 7:24 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
ABSENT None.

Desiree Jimenez, Chief City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Andrew Jared, City Attorney; Desiree Jimenez, Chief City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Donovan
8 - 16
Regular Meeting Minutes January 18, 2023

Page 2 ends

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS (5:15PM)
A. PUBLIC EMPLOYMENT-PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager

B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 920 Lohman Lane
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: John Letts, iTennis
Under Negotiation: Price and Terms

2. Property Address: 913 Meridian Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Jim Tarvares, President of the South Pasadena Preservation Foundation
Under Negotiation: Price and Terms
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. American Medical Response West v. California Department of Health Care Services, et al. (SSC Case No. 34-2021-80003757)

2. Los Angeles Sunshine Coalition vs City of South Pasadena (LASC Case No. 22STCP04228)

3. Robert Crew v. City of South Pasadena (EEOC Case No. 480-2022-00265)

4. Shahid Abbas v. City of South Pasadena (LASC Case No. 22STCV19084)

5. Travelers Ins. v. So. Pasadena (LASC Case No. 22STCV22759)

6. James Cheung v. So. Pasadena (LASC Case No. 22STCP01432)

7. James Cheung v. So. Pasadena (CDCA Case No. 2:22-cv-01756-SVW-GJS)

8. City of South Pasadena v. Janet Ferguson and John Algeo (LASC Case No. 22STCV18726)

9. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

10. Arcadia et al. v. Southern California Edison Co. (SBSC Case No. 20CV02026)

11. Cruz v. So. Pasadena (LASC Court Case No. 21STCV19706)

12. Fahren James and Victoria Patterson v. City of South Pasadena (CDCA Case No. 2:21-cv-08256-DSF-KK)

13. Forbes v. So. Pasadena (LASC Case No. 22STCV30042)

14. Togi v. City of South Pasadena (LASC Case No. BC680186)

15. Coyotl + Macehualli v. So. Pasadena (LASC Court Case No. 21STCP00897) D. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 2
8 - 17
Regular Meeting Minutes January 18, 2023

Page 3 ends

During Closed Session Announcements, City Attorney Andrew Jared reported that no action was taken regarding any of the items. City Attorney Jared noted that one of the potential cases for item no. D was not discussed.

The City Council recessed into Closed Session at 7:10 P.M. with all Councilmembers present.

On Dec. 21, 2022, The City Council went back into Closed Session after the Regular Meeting.

A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena v. California Department of Transportation (LASC Case No. 21STCP01779)

2. Abbas v. City of South Pasadena (LASC Case No. 22STCV19084)

3. Los Angeles Sunshine Coalition v. City of South Pasadena (LASC Case No. 22STCP04228)

4. Travelers Property Casualty Insurance Company v. City of South Pasadena (LASC Case No. 22STCV22759)

5. Smith v. City of South Pasadena (LASC Case No.19BBCV00118) B. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1
During Closed Session Announcements, City Attorney Andrew Jared reported that no action was taken regarding any of the items. City Attorney Jared noted that Mayor Primuth did not participate in the discussion pertaining to Item No. A-4 due to a conflict of interest.

The City Council recessed into Closed Session at 1:15 A.M. with all Councilmembers present.

PUBLIC COMMENT

2. Public Comment – General – General (None-Agenda Items) In-Person Comments:

Sam Burgess spoke regarding CalTrans and 626 Prospect.

Omari Ferguson spoke regarding commission appointments and the City Attorney.

Shlomo Nitzani spoke regarding the cracks on potholes in the roads.

Zoom Public Comments:
8 - 18
Regular Meeting Minutes January 18, 2023

Page 4 ends

Josh Albrektson spoke regarding the planning actions taking place in the city, the City Attorney, and Planning Manager
Clarence Au-Young spoke regarding small aircrafts flying over city.

PRESENTATIONS

3. PRESENTATION OF A CERTIFICATE OF RECOGNITION TO FIRE CAPTAIN KRIS SAXON FOR HIS RETIREMENT AFTER 31 YEARS OF SERVICES TO THE SOUTH

PASADENA COMMUNITY
Mayor Primuth and Fire Chief Paul Riddle introduced and honored Kris Saxon for his 31 years of service.

4. STAFF INTRODUCTION
Management Services Department:

Mark Perez, Deputy City Clerk
Luis Frausto, Management Services Director, introduced the employee.

COMMUNICATIONS

5. Councilmembers Communications
Councilmember Braun has no comments.

Mayor Pro Tem Zneimer gave a presentation on the South Pasadena Community Float. She went on to thank the Public Works crew for solving all the maintenance issues in the hillside.

Councilmember Donovan gave a report on the actions of the Police Properties Ad Hoc Committee.

Councilmember Cacciotti gave a presentation on the South Pasadena New Years Party, Community Services’ work providing Emergency Shelter Vouchers, his recent work with the Los Angeles Centers for Alcohol and Drug Abuse, and highlighted the recent issues with catalytic convertor theft in the community.

Councilmember Cacciotti directed staff to have the catalytic convertor theft issue brought before the Public Safety Commission and to reach out to the San Gabriel Valley Council of Governments for outreach regarding this issue.

RECOGNITION / INTRODUCTION
8 - 19
Regular Meeting Minutes January 18, 2023

Page 5 ends

6. City Manager Communications
City Manager Chaparyan invited Management Analyst Mary Jerejian to give a presentation.

Management Analyst Mary Jerejian announced the opening of a communications survey, the launch of the City’s twitter account, and the launch of outreach on the ban of gas-powered leaf blowers.

7. Reordering of, Additions, or Deletions to the Agenda Item Nos. 5 and 6 will be heard after Item No. 15.

CONSENT CALENDAR
Mayor Pro Tem Zneimer requested to pull Item No. 8 for separate discussion.

Councilmember Cacciotti requested to pull Item No. 11 for separate discussion. A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem Zneimer and approved by roll call vote to approve Consent Calendar Items 9 and

10. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

8. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $515,575.86; GENERAL CITY WARRANTS IN THE AMOUNT OF $966,931.64; VOIDS IN THE AMOUNT OF ($5,440.20); TRANSFERS IN THE AMOUNT OF $114,146.31; ONLINE PAYMENTS IN THE AMOUNT OF $90,753.63; PAYROLL IN THE AMOUNT OF $1,792,168.51
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Deputy Finance Director Hsuilee Tran gave a presentation. Staff responded to questions raised by the City Council.

COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Mayor Pro Tem Zneimer. A motion was made by Mayor Pro Tem Zneimer, seconded by Councilmember Cacciotti and approved by roll call vote to approve Consent Calendar Item 8, as presented. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth 8 - 20
Regular Meeting Minutes January 18, 2023

Page 6 ends

NOES: None.

ABSENT: None.

ABSTAINED: None.

9. MONTHLY INVESTMENT REPORT FOR NOVEMBER 2022
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for November 2022
A motion was made to approve recommendation on the Consent Calendar

10. AUTHORIZE AMENDMENTS TO PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES, INC., FOR TEMPORARY STAFFING SEVICES IN A TOTAL NOT-TO-EXCEED AMOUNT OF $199,400, FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $344,000
Recommendation
It is recommended that the City Council authorize the City Manager to execute a contract amendment for Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services in a total amount not-to-exceed $199,400, for a new total not-to-exceed amount of $344,000.

A motion was made to approve recommendation on the Consent Calendar

11. APPROVE FUND ALLOCATION AND APPROPRIATE OF FUNDS AND AWARD

OF CONTRACT TO RAFTELIS FOR THE SOUTH PASADENA POLICE
DEPARTMENT ORGANIZATIONAL ASSESSMENT, IN AN AMOUNT NOT-TOEXCEED $99,500 Recommendation
It is recommended that the City Council:

1. Allocate and appropriate $99,500 from the General Fund Account 101-0000-0000- 3200-000 to the Police Department Contract Services Account Number 101-4010- 4011-8180-000; and

2. Approve an award of contract to Raftelis (Raftelis Financial Consultants, Inc.) for the organizational assessment of the Police Department in an amount not-toexceed $99,500.

Staff responded to questions raised by the City Council.

COUNCIL ACTION AND MOTION
This item was pulled for separate discussion by Councilmember Cacciotti. A motion was made by Councilmember Cacciotti, seconded by Mayor Pro Tem 8 - 21
Regular Meeting Minutes January 18, 2023

Page 7 ends

Zneimer and approved by roll call vote to approve Consent Calendar Item 11, as presented. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

12. AUTHORIZATION OF APPOINTMENTS AND REAPPOINTMENTS TO CITY

BOARDS, COMMISSIONS, AND COMMITTEES
Recommendation
It is recommended by Mayor Primuth that the City Council appoint the following to City Boards, Commissions, and Committees:

1. Margaret Yi to the Community Services Commission to a partial term ending December 31, 2023;

2. Jeremy Ding to the Cultural Heritage Commission to a full term ending December 31, 2025;

3. Sheila Rossi to the Finance Commission to a partial term ending December 31, 2024;

4. Edward Pearson to the Library Board Trustees to a partial term ending December 31, 2024;

5. F. Arnold Swanborn to the Planning Commission to a partial term ending December 31, 2023;

6. Deloris Piazza to the Public Art Commission to a full term ending December 31, 2025;

7. Tricia Demarais to the Public Safety Commission to a partial term ending December 31, 2023;

8. Armando Thomas Munoz to the Public Safety Commission to a full term ending December 31, 2025;
It is recommended by Mayor Primuth that the City Council re-appoint the following to City Boards, Commissions, and Committees for a full term ending December 31, 2025:

1. William Cross to the Cultural Heritage Commission

2. Melissa Hon Tsai to the Design Review Board

3. Annie Chang Long to the Library Board Trustees

4. Kenneth I. Gross to the Library Board Trustees

5. Lawrence Abelson to the Mobility and Transportation Infrastructure Commission

6. Amy Davis Jones to the Natural Resources and Environmental Commission

7. Michael Siegel to the Natural Resources and Environmental Commission

8. Lisa Padilla to the Planning Commission

9. Jeffrey Burke to the Public Art Commission

ACTION / DISCUSSION
8 - 22
Regular Meeting Minutes January 18, 2023

Page 8 ends

10.David Maling to the Public Works Commission
Desiree Jimenez, Chief City Clerk gave a presentation. Staff responded to questions raised by the City Council.

Zoom Public Comment:

Ella Hushagen spoke regarding CareFirst and City Commissioners.

Alan Ehrlich spoke regarding the commissioner appointments, their terms, and public engagement.

Yvonne LaRose spoke regarding City Commissioners and the factors that go into the selection of the commissioners.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve Item 12, as presented. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

13. DIRECTION ON CITY ATTORNEY SERVICES
Recommendation
It is recommended that the City Council provide direction to staff regarding City Attorney Services.

Deputy City Manager gave a presentation. Staff responded to questions raised by the City Council.

Zoom Public Comment:

Alan Ehrlich spoke regarding the City Attorney Services RFP.

Josh Albrektson spoke regarding Placeworks, the Housing Element and the City Attorney.

COUNCIL ACTION AND MOTION
After extensive discussion, a motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve recommendation #2 of Item No. 13 for the release of a request for 8 - 23
Regular Meeting Minutes January 18, 2023

Page 9 ends

proposal for City Attorney Services within 30 to 45 days. Staff is directed to adhere as much as possible to the timeline presented in the staff report. The motion carried 4-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer
NOES: Mayor Primuth
ABSENT: None.

ABSTAINED: None.

A motion was made by Councilmember Cacciotti, seconded by Councilmember Donovan and approved by roll call vote to approve the creation of an ad hoc subcommittee to evaluate the City Attorney Services RFP and to perform initial interviews of the candidates. The subcommittee shall then recommend the top 5 candidates to be brought before the City Council for final selection.

Councilmember Braun and Mayor Pro Tem Zneimer are appointed as members of the subcommittee. The The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

14. ADOPTION OF RESOLUTIONS AUTHORIZING SIGNATORIES ON CITY

BANKING ACCOUNTS AND RELATED BANKING DOCUMENTS, AND

AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY

INVESTMENT FUND

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, SUPERSEDING
RESOLUTION NO. 7747, AUTHORIZING SIGNATURES ON

CITY BANK ACCOUNTS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, AMENDING
RESOLUTION NO. 7753, AUTHORIZING INVESTMENT OF

MONIES IN THE LOCAL AGENCY INVESTMENT FUND
Recommendation
It is recommended that the City Council adopt:

1. A resolution superseding Resolution No. 7747, Authorizing Signatures on City Bank Accounts; and

2. A resolution amending Resolution No. 7753, Authorizing Investment of Monies in the Local Agency Investment Fund.
8 - 24
Regular Meeting Minutes January 18, 2023

Page 10 ends

Deputy Finance Director/Controller Hsiulee Tran gave a presentation. Staff responded to questions raised by the City Council.

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Resolution Nos. 7799 and 7800 were adopted.

15. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING) PERTAINING TO

EMERGENCY SHELTERS, TRANSITIONAL HOUSING AND LOW BARRIER

NAVIGATION CENTERS, MIXED-USE DEVELOPMENT PERMIT PROCESSING,

MULTI-FAMILY REGULATIONS INCLUDING FLOOR AREA RATIOS, LOT

COVERAGE AND SINGLE-FAMILY USES, AND PARKING REQUIREMENTS

NEAR DEFINED TRANSIT STOPS FOR COMPLIANCE WITH ASSOCIATED STATE LAWS AND DRAFT HOUSING ELEMENT PROGRAMS; APPROVAL OF

EXEMPTIONS FROM FURTHER REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (GUIDELINES §§ 15061(B)(3) AND 15378)

ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH PASADENA
AMENDING CHAPTER 36 (“ZONING”), ARTICLES 2, 3 AND
7, SECTIONS 36.220.030 (RESIDENTIAL ZONING

DISTRICT LAND USES AND PERMIT REQUIREMENTS),

36.220.040 (RESIDENTIAL ZONING DISTRICT GENERAL
DEVELOPMENT STANDARDS), 36.230.030
(COMMERCIAL ZONING DISTRICT LAND USES AND
PERMIT REQUIREMENTS), 36.310.040 (NUMBER OF
PARKING SPACES REQUIRED), 36.350.250
(EMERGENCY SHELTERS), AND 36.700.020
(DEFINITIONS OF SPECIALIZED TERMS AND PHRASES)

IN ORDER TO IMPLEMENT ASSOCIATED STATE LAWS
AND GENERAL PLAN HOUSING ELEMENT PROGRAMS;

DETERMINATION FINDING APPLICABILITY OF

EXEMPTIONS FROM FURTHER ANALYSIS UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO SECTIONS 15061(b)(3) AND 15378 OF
8 - 25
Regular Meeting Minutes January 18, 2023

Page 11 ends

CHAPTER 3 OF TITLE 14 OF THE CALIFORNIA CODE OF

REGULATIONS
Recommendation
It is recommended that the City Council introduce for first reading the following zoning text amendments (ZTA):

1. Approve exemptions to further review under the California Environmental Quality Act (CEQA) pursuant to exceptions in sections 15061(b)(3) and 15378 of Chapter 3 of Title 14 of the California Code of Regulations (the CEQA Guidelines);

2. Amend South Pasadena Municipal Code (SPMC) Section 36.220.030 (Residential Zoning District Land Uses and Permit Requirements), Table 2-2, to prohibit new single-family uses in Residential Medium Density (RM) and Residential High Density (RH) zoning districts;

3. Amend SPMC Section 36.220.040 (Residential Zoning District General Development Standards) Table 2-3 to comply with the minimum density and feasible lot coverage for projects of certain sizes as required by State Senate Bill (SB) 478;

4. Amend SPMC Section 36.230.030 (Commercial Zoning District Land Uses and Permit Requirements), to permit transitional housing in all zoning districts that permit residential uses and remove the requirement for a conditional use permit (CUP) from mixed-use development and allow as a permitted use;

5. Amend SPMC Section 36.350.250 (Emergency Shelters), to revise standards for emergency shelters in compliance with State law;

6. Amend SPMC Section 36.310.040 to add provisions for consistency with Assembly Bill (AB) 2097 (removal of minimum parking requirements near transit); and

7. Amend SPMC Division 36.700 (Definitions/Glossary), to add a definition of Low Barrier Navigation Center.

Zoom Public Comment:

Josh Albrektson regarding the Draft Housing Element.

COUNCIL ACTION AND MOTION
A motion was made by Councilmember Braun, seconded by Councilmember Cacciotti and approved by roll call vote to approve Item 15, as presented. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

PUBLIC COMMENT – CONTINUED

16. CONTINUED PUBLIC COMMENT – GENERAL
8 - 26
Regular Meeting Minutes January 18, 2023

Page 12 ends

None

ADJOURNMENT
There being no further matters, Mayor Cacciotti adjourned the meeting of the City Council at 11:10 P.M., to the next Regular City Council meeting scheduled on Wednesday, February 1, 2023.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk

APPROVED
_______________________________
Jon Primuth
Mayor
Attest:
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting:
8 - 27
ATTACHMENT 3
February 9, 2023, Special City Council Meeting Minutes
8 - 28

CITY OF SOUTH PASADENA
CITY COUNCIL – SPECIAL MEETING

M I N U T E S
THURSDAY, FEBRUARY 9, 2023, AT 6:00 P.M.

CALL TO ORDER:

The Special Meeting of the South Pasadena City Council was called to order by Mayor Cacciotti on Thursday, February 9, 2023, at 6:00 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Janet Braun
ABSENT Councilmember Michael A. Cacciotti
Lilian Estrada, Administrative Secretary, announced a quorum.

CITY STAFF PRESENT:

Angelica Frausto-Lupo, Community Development Director; Tamara Binns, Assistant to the City Manager; Alison Becker, Community Development Deputy Director were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

Mayor Primuth announced the format of meeting will be conducted as a community forum with presentations from staff, public comments, and then allow more feedback from the community.

PRESENTATIONS

1. Housing Element Presentation
8 - 29
Special Meeting Minutes South Pasadena City Council February 9, 2023

Page 2 ends

Angelia Frausto-Lupo, Community Development Director, introduced the item and consultant Grant Henninger, with Mobius Planning, who provided a presentation on the Housing Element.

Community Development Deputy Director Alison Becker and Senior Planner Leah Demarest also presented on the item.

Community Development Director Angelica Frausto-Lupo opened the discussion to community members.

Community members, Councilmembers and staff members proceeded to have an open discussion regarding the Housing Element.

Meeting concluded with no motions from Council.

PUBLIC COMMENT
Public Comment – (Agenda Only Items)
Zoom Public Comments:

Dr. Tom Williams inquired about lot splits and increasing number of units.

Omari Ferguson spoke on existing zones and inquired on current unit per acre.

Bill Kelley spoke on City’s efforts on Housing Element draft, affordable housing, and housing crisis.

David Melford spoke on Affordable Housing in South Pasadena.

In Person Public Comments:

Dwight Bond spoke regarding the future of South Pasadena and the Housing Element.

Simon Frasier spoke on the site progress.

John Serbalas spoke on renters in South Pasadena and the Housing Element.

Sheila Rossi spoke on the public engagement events and the Housing Element.

Roberto Flores spoke on the relocation of renters related to the Housing Element.

Alan Ehrlich spoke on the process of the past public engagement on the General Plan and Downtown Specific Plan, Caltrans houses, and the Housing Element. 8 - 30
Special Meeting Minutes South Pasadena City Council February 9, 2023

Page 3 ends

Jeralyn Schmidt spoke on green spaces in the city and the item.

Anne Bagasao spoke on the efforts on the presented draft.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 8:10 P.M., to the next Special Joint Meeting with City Council and Planning Commission meeting scheduled on Wednesday, February 15, 2023.

Approved at City Council Meeting:
8 - 31
9 9 - 1
City Council
Agenda Report
DATE: September 6, 2023
FROM: Armine Chaparyan, City Manager 1¥/
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Consideration of Approval of Payments to Terex Corporation and California Maintenance and Environmental in the Total Amount of $38,546.50
Recommendation
It is recommended that the City Council:

1. Consider the approval of payment to Terex Corporation (Terex) for past invoices in the amount of $23,763.63; and

2. Consider the approval of payment to California Maintenance and Environmental (CME) for past invoices in the amount of $14,782.87.

Executive Summary
The City of South Pasadena annually finalizes its operating and capital budgets for each fiscal year within 60 days after the fiscal year ends. This 60-day period allows departments to settle any outstanding invoices from the previous fiscal year. September 6, 2023, marks the deadline for departments to clear any unpaid invoices for Fiscal Year 2022-2023. Public Works Department has a total of $38,546.50 invoices from Terex Corporation for the services and maintenance of the City's boom truck, and California Maintenance and Environmental to be paid, for the service and maintenance of underground fuel tanks.

Background
Within the Public Works Department, there are pending invoices for vendors Terex Corporation (Terex) and California Maintenance and Environmental (CME). Terex is the designated vendor responsible for routine and as-needed maintenance of the City's electrical boom truck/aerial lift. The boom truck/aerial lift is utilized to elevate qualified staff to heights exceeding 40-feet in order to conduct electrical repairs on street lighting and traffic signals, trimming tree branches when needed, as well as installing and removing event banners across the City. A specific vendor is required to maintain the boom truck due to its specialized maintenance requirements and the need to adhere to California Department of Transportation requirements.

Terex Corporation & California Maintenance and Environmental Payment of Invoices September 6, 2023

Page 2 of 2 ends

The City utilizes CME to inspect and repair its underground storage tanks (UST) located at the Public Works Service Yard and the Police/Fire Department. These USTs hold fuel utilized by the City’s fleet of vehicles, including Fire Department units and Public Works trucks. CME conducts monthly inspection, troubleshooting and related repairs, as well as regulatory testing required by the South Coast Air Quality Management District (AQMD).

Analysis
Terex is a sole-sourced vendor that specializes in the maintenance, inspection, and regulatory compliance for the City’s boom truck, including Terex manufactured components. During Terex's annual inspection in FY 2021-2022, numerous issues were identified that required significant work on the boom truck. While the inspection took place in the FY 2021-2022, payment for these services in the amount of $6,547.56 was not processed until the FY 2022-2023. In late FY 2022-2023, staff returned the boom truck to Terex for its annual inspection and maintenance. The FY 2022-2023 maintenance work was estimated at approximately $21,000, however, additional parts freight shipping and supplies resulted in the total cost of services to be $23,763.63 (Attachment 1), resulting in a cumulative payment of $30,311.19 in FY 2022-2023.

Similarly, the City released payments totaling $18,070.33 to CME for work conducted in FY 2021-2022 in October 2022, paid from the FY 2022-2023 operating budget. Current invoices related to CME’s routine work in FY 2022-2023 total $14,782.87 (Attachment 2).

This results in a cumulative payment of $32,853.20 in FY 2022-2023. Public Works has been working on reviewing and confirming the work being completed, while working with the Finance Department on processing cumulative invoices.

The Public Works Department routinely budgets sufficient funds for vehicle and equipment maintenance and therefore an additional funding appropriation is not required, however, as described above, the total repair costs in FY 2022-2023 exceeded the $30,000 City manager authority to authorize payments to Terex and CME, respectively.

Therefore, staff is seeking Council’s approval of payments to these vendors.

Fiscal Impact
Invoices to be paid total $38,546.50, for which adequate funding is available in FY 2022-2023 Budget Facilities Maintenance Contract Services Account No. 101-6010- 6601-8180-000 ($14,782.87), Facilities Maintenance Vehicle Maintenance Account No 101-6010-6601-8100 ($3,803.63), Street Lightening Vehicle Maintenance and Operations Account No 215-6010-6201-8100-000 ($2,350.00), and Street Lightening Equipment Maintenance Account No. 215-6010-6201-8110-000 ($17,610.00).

Key Performance Indicators (KPIs) and Strategic Plan
This item is not associated with a Key Performance Indicator.

Attachments
1) Outstanding Terex Corporation Invoices
2) Outstanding California Maintenance and Environmental Invoices 9 - 2
ATTACHMENT 1
Outstanding Terex Corporation Invoice
9 - 3
9 - 4
9 - 5
9 - 6
9 - 7
9 - 8
9 - 9
ATTACHMENT 2
Outstanding California Maintenance and Environmental
Invoices
9 - 10
Inv. Date Inv. # Amount Tank Location

4.5.22 35831 $ 250.00 Civic Center

3.10.22 35744 $ 130.00 Civic Center

4.5.22 35830 $ 250.00 Yard

7.1.22 36256 $ 125.00 Yard

7.1.22 36257 $ 125.00 Civic Center

8.1.22 36382 $ 125.00 Yard

8.1.22 36383 $ 125.00 Civic Center

9.1.22 36539 $ 125.00 Yard

9.1.22 36540 $ 125.00 Civic Center

9.27.22 36667 $ 130.00 Yard

9.29.22 36678 $ 162.50 Yard

10.3.22 36691 $ 125.00 Yard

10.3.22 36692 $ 125.00 Civic Center

10.27.22 36813 $ 513.65 Civic Center

11.1.22 36828 $ 125.00 Yard

11.1.22 36829 $ 125.00 Civic Center

11.10.22 36896 $ 130.00 Yard

11.23.22 36947 $ 125.00 Yard

11.23.22 36948 $ 125.00 Civic Center

12.1.22 36979 $ 125.00 Yard

12.1.22 36980 $ 125.00 Civic Center

12.6.22 37022 $ 489.51 Yard

12.19.22 37066 $ 195.00 Yard

12.19.22 37067 $ 162.50 Civic Center

1.5.23 37123 $ 125.00 Yard

1.5.23 37124 $ 125.00 Civic Center

1.6.23 37165 $ 240.00 Civic Center

2.1.23 37255 $ 250.00 Yard

2.1.23 37256 $ 250.00 Civic Center

2.25.23 37366 $ 240.00 Civic Center

3.6.23 37406 $ 125.00 Yard

3.6.23 37407 $ 125.00 Civic Center

3.17.23 37471 $ 255.53 Civic Center

4.1.23 37526 $ 240.00 Civic Center

4.5.23 37547 $ 125.00 Yard

4.5.23 37548 $ 125.00 Civic Center

5.1.23 37660 $ 125.00 Yard

5.1.23 37661 $ 125.00 Civic Center

5.17.23 37736 $ 953.91 Civic Center

5.19.23 37743 $ 1,037.11 Civic Center

5.19.23 37744 $ 1,006.05 Yard

5.19.23 37745 $ 850.00 Yard

5.19.23 37746 $ 850.00 Yard

5.22.23 37752 $ 80.00 Yard

5.22.23 37753 $ 80.00 Civic Center

6.1.23 37790 $ 125.00 Yard

6.1.23 37791 $ 125.00 Civic Center

6.23.23 37887 $ 1,446.58 Civic Center

6.23.23 37888 $ 1,365.53 Yard

7.3.23 37918 $ 125.00 Yard

7.3.23 37919 $ 125.00 Civic Center
2017 Outstanding Credit $ (25.00)
Total: $ 14,782.87
Pending Invoices California Maintenance Environmental
2022-23
9 - 11
9 - 12
9 - 13
9 - 14
9 - 15
9 - 16
9 - 17
9 - 18
Credit Memo
Date
7/26/2023
Credit No.

Customer
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
PO Box 2336
Irwindale, CA. 91706
P.O. No.

Phone # (909) 445-9707
Fax # (909) 445-9708
[email protected]
Total
Balance Credit
Subtotal
Sales Tax (9.5%)
CSLB License # 833711
Description Qty Rate Amount
Outstanding Credit 25.00 -25.00
-$25.00
-$25.00
-$25.00
$0.00
9 - 19
9 - 20
9 - 21
9 - 22
9 - 23
9 - 24
9 - 25
9 - 26
9 - 27
9 - 28
9 - 29
9 - 30
9 - 31
9 - 32
9 - 33
9 - 34
9 - 35
9 - 36
9 - 37
9 - 38
9 - 39
9 - 40
9 - 41
9 - 42
9 - 43
9 - 44
9 - 45
9 - 46
9 - 47
9 - 48
9 - 49
9 - 50
9 - 51
9 - 52
9 - 53
9 - 54
9 - 55
9 - 56
9 - 57
9 - 58
9 - 59
9 - 60
9 - 61
9 - 62
9 - 63
10 10 - 1
Adoption of Resolution Approving Certain Easements for Vehicle Charging Station Project and Generally Authorizing the City Manager to Grant and Execute Easements for Public Utility Purposes
September 6, 2023

Page 2 of 2 ends

undertaken by the Public Works department, Staff is seeking a method to allow the granting and execution of easements for public utilities if required for a City project.

Analysis
The proposed resolution will approve the easements necessary to facilitate the installation of the vehicle charging stations related to the City’s electric fleet and public charging at the City Hall parking lots. SCE requires the easements as part of their work to install the charging station infrastructure. Certain related facilities such as the slab box and transformers will need to be transferred to SCE. The proposed resolution provides for the approval of the easements and the transfer in the form approved by the City Attorney and Public Works Director. The City Manager is then authorized to execute the necessary documents, including the easements.

As for future public improvement projects, Staff is seeking a method to facilitate the granting of routine public utility easements to public utility providers if required for a City project. The proposed resolution will authorize the City Manager to grant and execute such easements. The easements will be reviewed by both the City Attorney and Director of Public Works who will review the easement as to content and form prior to City Manager’s execution.

Fiscal Impact
There is no fiscal impact if the City Council adopts the proposed resolution.

Attachment: Resolution
10 - 2

ATTACHMENT
Resolution
10 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
10 - 4
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, APPROVING CERTAIN EASEMENTS AND

TRANSFER OF APPURTENANT FACILITIES RELATED TO THE

INSTALLATION OF VEHICLE CHARGING STATIONS ON CITY

PROPERTY AND AUTHORIZING THE CITY MANAGER TO GRANT AND

EXECUTE EASEMENTS ON BEHALF OF THE CITY FOR PUBLIC

UTILITY PURPOSES
WHEREAS, the City’s Public Works Department is embarking on a number of improvement projects throughout the City, including the installation of vehicle charging stations for its electric fleet of vehicles on City property; WHEREAS, these public works project may at times require the placement of utility infrastructure on City owned property;
WHEREAS, to facilitate the work, including the current project to install vehicle charging stations for the City’s electric fleet of vehicles, and to provide an efficient and prompt process for approving easements for public utility purposes, the City Council desires that authority be delegated to the City Manager to grant and execute easements on behalf of the City as set forth in this Resolution;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby grants and approves certain easements to Southern California Edison in the form approved by the City Attorney and the Director of Public Works as related to the installation of vehicle charging stations on City property for the City’s electric fleet of vehicles. The City Council also approves the transfer of ownership of certain appurtenant facilities to Southern California Edison such as the slab box and transformers related to the same project. The City Manager is hereby authorized to execute such easements and all necessary documents related to the transfer of the appurtenant facilities in the form approved by the City Attorney.

Section 2. The City Manager is hereby authorized on behalf of the City to grant easements for public utility purposes in conjunction with any City public improvement project and execute the same on behalf of the City of South Pasadena.

Section 3. Any such easement shall be reviewed by the City Attorney and Director of Public Works who shall review the easement as to form and content prior to the City Manager’s grant and execution of the same.

Section 4. The City Clerk shall certify to the passage and adoption of this Resolution.
10 - 5
2 PASSED, APPROVED AND ADOPTED on this 6th day of September, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 6th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mark Perez,
Deputy City Clerk
10 - 6
11 11 - 1
Recommendation of FY 23-24 Water Conservation Program
September 6, 2023

Page 2 of 6 ends

Way of Life,” remained in full force and effect. Thus, the City is still committed to continuing its conservation efforts to present day. In November 2019, the South Pasadena Green Action Plan (Green Plan) was adopted with a goal to “Enhance Water Conservation Projects and Programs.” The plan includes actions such as evaluating the feasibility of a greywater rebate program, promoting water conservation rebates offered by the Metropolitan Water District, and providing educational materials and expert advice on water conservation practices. The Water Conservation Program is reviewed by the Natural Resources and Environmental Commission (NREC) and approved by City Council annually.

According to the Department of Water Resources (DWR), the water year that ended Sept. 30, 2021 was one of the driest on record. Insufficient precipitation in early 2022, including the driest January and February in recorded history, left California in extreme drought conditions. These conditions led the Metropolitan Water District (MWD) Board of Directors and the Upper San Gabriel Valley Municipal Water District (Upper District) Board of Directors to adopt Emergency Water Conservation Programs and encouraged retail water agencies (including the City of South Pasadena) to reduce water use by 20 percent and limit outdoor irrigation to two days per week. In response to these extreme drought conditions, City Council adopted a resolution on June 15, 2022 declaring a Stage 2: Serious Water Supply Shortage and limiting outdoor water use to two days per week.

Analysis
To continue the City’s efforts of conservation, City Council annually adopts a water conservation program that includes rebates, water-use assessments, educational outreach, and other programs to promote water conservation throughout the City. The following is a summary of the current water conservation programs and recommendations for Fiscal Year 2023-2024:
• City Co-Funded Metropolitan Water District Rebates
The Metropolitan Water District (MWD) offers residential and commercial rebates on indoor and outdoor devices as well as turf replacement through their SoCalWater$mart Program. In addition, the City adds supplemental funds to these rebates. Residents and business owners can apply for these rebates directly through the SoCalWater$mart website and receive rebate checks that include both the MWD rebate and City contributions. The City’s co-funding amounts were significantly increased for the 2022-2023 fiscal year and, as a result, participation in the MWD rebate program increased significantly. Staff recommends no changes to the cofunding amounts for the 2023-2024 fiscal year. See Tables 1 and 2 in the attachment for a complete list of MWD rebates and the City co-funding amounts for Fiscal Year 2023-2024.
11 - 2
Recommendation of FY 23-24 Water Conservation Program
September 6, 2023

Page 3 of 6 ends

• City Rebate Program
In addition to the MWD rebates, the City has its own rebate program that offers rebates on water conservation devices and landscaping that are not offered through MWD. These City rebates address local water conservation needs and further encourage South Pasadena residents and business owners to implement water saving practices that play an active role in conserving our water sources. The City currently offers rebates for water efficient plants, native trees, drip irrigation conversion, and Energy Star dishwashers, and is developing a clothes washer rebate program for multi-family properties. Staff recommends no changes to the City rebates for the 2023-2024 fiscal year and expects to complete the development and implementation of the multi-family clothes washer rebate. See Table 3 in the attachment for a complete list of City rebates for Fiscal Year 2023-2024. • Greywater Pilot Program
Greywater is relatively clean wastewater from baths, sinks, washing machines, and other kitchen appliances. Instead of flushing greywater down the sewer, systems can be installed in homes to divert greywater to be used for other purposes such as watering gardens or landscaping, thus conserving water. The Fiscal Year 2022-2023 Water Conservation Program included a budget for a Greywater Pilot Program in the amount of $20,000. The preliminary program plans included workshops on greywater systems and a rebate for landscape design services and materials used to install a Laundry-to-Landscape greywater system in the amount of $1,000 per household. This program is currently under development and staff expect to implement this pilot program in the 2023-2024 fiscal year. Staff recommends no changes to this program budget allocation for Fiscal Year 2023-2024. • Residential and Commercial Water-Use Assessments
The City has partnered with San Gabriel Valley Council of Governments (SGVCOG) to promote their eSGV Program, which offers free energy and water assessments for homeowners and renters. Assessments can be completed virtually or in person.

Residents can expect to receive a report with a list of actionable steps they can take to conserve more energy and water at home. Although the program is offered to all residents in the San Gabriel Valley, South Pasadena residents who participate in the program receive a free Water Conservation Kit which includes a City branded bucket, a soil moisture sensor, a hose nozzle, faucet aerators, a toilet tank bank, leak detector tablets, and information on available rebates and resources. All of the materials in the kit can be used to implement actions listed in the residents’ assessment report. In Fiscal Year 2022-2023, eight (8) South Pasadena residents participated in the program. Staff recommends to continue this program as is with a budget of $5,000 for Fiscal Year 2023-2024 and a goal to increase participation by 50%.
11 - 3
Recommendation of FY 23-24 Water Conservation Program
September 6, 2023

Page 4 of 6 ends

• Water Conservation Promotional Materials and Activities For Fiscal Year 2022-2023, promotion for the water conservation program was paired with outreach for the implementation of the Stage 2: Serious Water Supply Shortage plan. In addition to continuing virtual outreach via the City blog, enewsletter, and the City website, staff boosted promotion of the water conservation program through additional efforts with higher visibility. These efforts included installing street banners in partnership with Upper San Gabriel Valley Municipal Water District, using water and trash bills for informational mail inserts, hosting LA County’s Smart Gardening Workshop twice, and tabling at our local Farmer’s Market. In Fiscal Year 2023-2024, staff will build on these promotional efforts by working with local vendors to display point-of-sale signage, by updating the water bills to incorporate historical data, and by using other print media. Promotional activities can also include events and community classes related to water conservation education.

With a total budget of $115,000 for the water conservation program, the following table shows the budgeted allocations and expenditures for each program for Fiscal Year 2022-2023 and the previous fiscal year (Fiscal Year 2021-2022). The table also includes the proposed budget allocations for Fiscal Year 2023-2024. Given the increase in expended funds compared to the previous fiscal year, staff proposes to keep the allocations for Fiscal Year 2023-2024 the same as Fiscal Year 2022-2023.

Water Conservation Program Funding Comparison
FY 2021-22 and FY 2022-23
Water Conservation
Rebate/Program
FY 2021-
22 Budgeted
FY 2021-
22 Expended
FY 2022-
23 Budgeted
FY 2022-
23 Expended
FY 2023-
24 Budgeted
MWD Additional Rebate
Funding – Residential $25,000 $10,699.67 $25,000 $30,714.43 $25,000 MWD Additional Rebate
Funding – Commercial $20,000 $750.00 $10,000 $0.00 $10,000 City Rebate Program -
Residential $20,000 $2,494.41 $20,000 $16,768.50 $20,000 City Greywater Rebate Pilot
Program – Residential Only - - $20,000 - $20,000
City Rebate Program -
Commercial $20,000 $0.00 $10,000 $1,200.00 $10,000
Water-Use Assessments $5,000 $0.00 $5,000 $4,247.24 $5,000 Water Conservation Promotion $25,000 $0.00 $25,000 $7,101.77 $25,000 TOTAL: $115,000 $13,944.08 $115,000 $60,031.94 $115,000 11 - 4
Recommendation of FY 23-24 Water Conservation Program
September 6, 2023

Page 5 of 6 ends

Key Performance Indicators (KPI)
This item is in line with the Public Works Department’s KPI for Environmental Programs and Sustainability to “increase water conservation rebate programs utilization by 25%.” In Fiscal Year 2021-2022, South Pasadena residents and businesses were approved for a total of 77 rebate applications and received a total of $17,655.99 in rebates. In Fiscal Year 2022-2023, the number of approved applications increased by approximately 35% for a total of 104 applications, which received a total of $48,682.93 in rebates, surpassing the FY 2022-2023 KPI. The KPI to increase water conservation rebate programs utilization by 25% will continue for Fiscal Year 2023-2024.

Stage 2: Serious Water Supply Shortage Update
Although December 2021 brought substantial rain and snowfall, insufficient precipitation in early 2022, including the driest January and February in recorded history, left California in extreme drought conditions.

On April 26, 2022, the Metropolitan Water District (MWD) Board of Directors declared a Water Shortage Emergency Condition and adopted an Emergency Water Conservation Program for areas that are dependent on State Water Project (SWP) supplies. On May 11, 2022, the Upper San Gabriel Valley Municipal Water District (Upper District) Board of Directors also adopted an Emergency Water Conservation Program encouraging all of Upper District’s retail water agencies (including the City of South Pasadena) to reduce water use by 20 percent and limit outdoor irrigation to two days per week. In response to these extreme drought conditions, City Council declared a Stage 2: Serious Water Supply Shortage (Stage 2) per the South Pasadena Municipal Code. In Stage 2, overhead watering of lawn and landscape is limited to two designated days per week, leaks must be repaired within 48 hours, and ornamental lakes and ponds can only be filled to sustain aquatic life. A 20% water reduction is also recommended for all customers.

Since enforcement of Stage 2 began on July 1, 2022, Public Works water staff issued 372 conservation door tags to notify residents and businesses of observed violations of water conservation regulations. Staff worked with the community to resolve their water use violations by assisting in identifying leaks, reprogramming irrigation controllers, and providing education on available rebates and resources. As a result of these efforts, there was no need to escalate enforcement to fines for any of the 372 observed violations.

Under Stage 2, a 20% water reduction is recommended for all customers. In Fiscal Year 2022-2023, the City achieved a 17% reduction in water production compared to the previous fiscal year and a 32% reduction compared to the City’s average water production. It is important to note that 2023 has been an abnormally wet year with the LA Metro area receiving almost double the average in rainfall. It may be possible that the reduction in water production can be attributed to the increase in rainfall rather than the implementation of Stage 2. However, when comparing outside of the wet season - July 2022 – December 2022 (Stage 2) compared to the previous year July 2021- 11 - 5
Recommendation of FY 23-24 Water Conservation Program
September 6, 2023

Page 6 of 6 ends

December 2021 (Stage 1), the residential water savings went from 22% in 2021 to 32% in 2022. Much of savings may be attributed to the implementation of the Stage 2 restrictions and the community’s participation in the water conservation program.

While staff encountered challenges in the beginning of Stage 2 implementation, the community is now familiar and mostly compliant with the new watering days and additional restrictions. Although the San Gabriel Valley encountered an above average wet season, the last two droughts have dropped the groundwater basin to record lows.

Recently, the Board of Directors of Upper District approved a resolution to continue Level 2 of its Water Shortage Contingency Plan and are asking residents to continue conservation efforts to preserve the region’s water storage for future dry years. In addition, state water efficiency legislation, SB 606 and AB 1668, establish new guidelines and provisions on water providers for efficient local water use. For these reasons, staff recommends continuing Stage 2 water restrictions.

Alternatives
The alternative to remaining at Stage 2 water restrictions is to adopt a resolution to rescind the current Stage 2 Serious Water Supply Shortage declaration and declare a Stage 1 Moderate Water Supply Shortage (Stage 1). With Stage 1, overhead watering of lawn and landscape will increase from two to three designated days per week, leaks must be repaired within 72 hours instead of 48 hours, and there would be no restrictions on ornamental lakes and ponds. The recommended water reduction for all customers would also be lowered from 20% to 10% with Stage 1.

Fiscal Impact
The FY 2022-2023 Budget for the water conservation program is $115,000, funded from the City’s Water Efficiency Fee Projects Account No. 503-6010-6713-8032. The revenue for this fund is collected through a water efficiency fee of $0.14 per unit of water billed to all city water customers, and the fund is intended only for the purpose of water efficiency projects and this water conservation program. As a note, the water conservation budget for FY 2023-24 will remain the same as the previous fiscal year.

Commission Review and Recommendation
The water conservation program was reviewed by the Natural Resources and Environmental Commission, which recommended the program’s approval by City Council.

Attachment: Proposed FY 2023-24 Water Conservation Rebates 11 - 6

ATTACHMENT
Proposed FY 2023-24 Water Conservation Rebates
11 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
11 - 8
Water Conservation Program Rebates
Table 1 and Table 2: The tables below list the proposed co-funding amounts for the FY 2023-2024 MWD rebates. There are no changes from the FY 2022-2023 amounts.

Table 1: Proposed FY 2023-2024 MWD Residential Rebates
Rebate MWD
Incentive
City’s
Incentive
Total
Customer
Incentive
High Efficiency Clothes Washer $85 $415 $500
Premium High-Efficiency Toilet
(1.1 gallon per flush) $40 $260 $300
Rotating Sprinkler Nozzles $2 $0 $2
Weather Based Irrigation
Controller
(less than one acre)
$80 $170 $250
Weather Based Irrigation
Controller
(one acre or more)
$35 per station $65
per station
$100
per station
Soil Moisture Sensor System
(less than one acre) $80 $70 $150
Soil Moisture Sensor System
(one acre or more) $35 per station $15 per station $50 per station Hose Bib Irrigation Controller $35 each $0 $35 each
Rain Barrel $35 $0 $35
Cistern (200-500 gallons) $250 $0 $250
Cistern (501-999 gallons) $300 $0 $300
Cistern (1000+ gallons) $350 $0 $350
Flow Monitor Device (Meter
attached device - Flume) $100 $100 $200
Flow Monitor Device (all other
devices) $100 $100 $200
Turf Removal $2 per ft2
(up to 5,000ft2)
$2 per ft2
(up to 1,500ft2) $4 per ft2
11 - 9
Table 2: Proposed FY 2023-2024 MWD Commercial Rebates
Rebate MWD Incentive City’s Incentive Total Customer
Incentive
Plumbing Flow Control Valve $5 $5 $10
Laminar Flow Restrictors $10 $10 $20
Premium High-Efficiency Toilet
(1.1 gallon per flush) - Commercial $40 $260 $300
Premium High-Efficiency Toilet
(1.1 gallon per flush) - Multifamily $40 $260 $300
Zero Water Urinals $200 $100 $300
Ultra Low Water Urinal $200 $100 $300
Weather Based Irrigation Controller
(one acre or more) $35 per station $65 per station
$100
per station
Central Computer Irrigation
Controller $35 per station $35 $70 per station
Soil Moisture Sensor System
(one acre or more) $35 per station $15 per station $50 per station Hose Bib Irrigation Controller $35 each $0 $35 each
Large Rotary Nozzles $13 per set $13 $26 per set
Rotating Sprinkler Nozzles $2 $2 $4
In-Stem Flow Regulator $1 $1 $2
pH-Cooling Tower Controller $1,750 $0 $1,750
Cooling Tower Conductivity
Controller $625 $0 $625
Dry Vacuum Pump $125 per 0.5 HP $0 $125 per 0.5 HP
Connectionless Food Steamers $485 per
compartment $485 $970 per compartment
Ice-Making Machines $1,000 $1,000 $2,000
Turf Removal $2 per ft2
(up to 50,000ft2
)
$2 per ft2
(up to 1,500ft2) $4 per ft2
11 - 10
Table 3: The table below lists the proposed FY 2023-2024 City Rebate Program. There are no changes from the FY 2022-2023 amounts.

Table 3: Proposed FY 2023-2024 City Rebate Program
Commercial and Residential Rebate Rebate Amount
Water Efficient (Drought Tolerant) Plants Up to $1,200
Native Trees (10 trees maximum) $100 per tree
Drip Irrigation Conversion Up to $300
High Efficiency (Energy Star) Dishwashers Up to $500
High Efficiency Clothes Washer (Multi-Family)* Up to $500 Greywater Laundry to Landscape Conversion*
(Design Services and Conversion Materials) Up to $1,000 *This rebate program is under development.
11 - 11

THIS PAGE

INTENTIONALLY

LEFT BLANK
11 - 12
City Council
Agenda Report ITEM NO. ___
DATE: September 6, 2023
FROM: Jon Primuth, Mayor
PREPARED BY: Luis Frausto, Management Services Director Mark Perez, Deputy City Clerk
SUBJECT: Consider the Authorization of Appointment to the Public Works Commission
Recommendation
Mayor Primuth recommends that the City Council consider the appointment of Omari Ferguson to the Public Works Commission for a partial term ending December 31, 2024.

Mayor’s Statement for Appointee
I have carefully reviewed all submitted applications and considered the various factors for the appointment, such as the candidate's relevant expertise, experience, and passion; professional and viewpoint diversity for our commissions; demonstrated commitment to the South Pasadena community; the candidate's past record of service; and the recommendations of others and my own experience and observations.

Discussion
The South Pasadena Municipal Code (SPMC) Section 2.23(a) states that “Unless otherwise specified in this article, all boards and commissions shall consist of five adult members, all board and commission members to be appointed by the mayor of the city with at least three affirmative votes of the city council.” Vacancies other than by expiration of a term shall be filled by the mayor, with approval of the city council, for the unexpired portion of the term SPMC Section 2.26(a). The term of office for commissions is three years for a full term, running from January 1 through December 31 SPMC Section 2.25(a).

The City has continued community outreach to solicit applications to fill these and other advisory body vacancies. Existing unscheduled vacancies and vacancies occurring in 2023 have been posted on the City’s website consistent with the Maddy Act. For residents interested in serving on a City advisory body, the application is available on the City website or in the City Clerk’s Office.

The new appointee’s application has been included in tonight’s Agenda Packet and is also on file at the City of South Pasadena City Clerk’s Division located at 1414 Mission Street, First Floor, South Pasadena, CA 91030.
12 12 - 1
Public Works Commission Appointment
September 6, 2023

Page 2 of 2 ends

297529.v1
Fiscal Impact
Costs for onboarding, training, and conducting commission meetings have been accounted for in department budgets.

Attachment: New Appointee Application
12 - 2
ATTACHMENT 1
New Appointee Application
12 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
12 - 4
12 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
12 - 6
13 13 - 1
Vehicle Purchase
September 6, 2023

Page 2 of 2 ends

alteration thwarted the City's initial procurement strategy, leaving the City to adapt to the evolving situation.

Recognizing these constraints, and in response to the immediate operational need for the vehicle, staff recommends that the City Council consider approving the vehicle purchase as a single source purchase per South Pasadena Municipal Code 2.99-29(19) and the City’s Purchasing Policy related to Non-Competitive Procurements. The limited avenues of procurement to pursue, coupled with the urgency of the acquisition, further justify this approach.

The quotes received are as follows:

Dealership Total Cost
Felix Chevrolet $35,588.43
Courtesy Chevrolet $36,875.61
Chevrolet of Montebello $37,897.09
In alignment with the City's financial interests, staff will aim to purchase the quoted vehicle from Felix Chevrolet, the provider of the lowest quote. However, staff is cognizant that the vehicle's popularity and limited in-stock options may lead to unavailability by the time the City is ready to finalize the agreement. In anticipation of this possibility and to ensure the timely acquisition of the vehicle, staff is requesting authority for an expenditure not to exceed $38,000. This approach accommodates the potential fluctuation in availability and ensures that the City can secure one of these vehicles without unnecessary delays.

Fiscal Impact
Funds in the amount of $35,000 were approved through the FY 2023 mid-year budget adjustment process. The funding for the remaining balance of $3,000 (if needed) will be identified through existing budget appropriations. As such, no additional appropriation is being requested.

Attachments:

1. Resolution

2. Municipal Code Section 2-99-29(19) and Purchasing Policy 13 - 2
ATTACHMENT 1
Resolution
13 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
13 - 4
RESOLUTION NO.

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA APPROVING THE PURCHASE OF A 2023 CHEVY BOLT ELECTRIC VEHICLE,

WITH RELATED EQUIPMENT AND ACCESSORIES, IN A TOTAL AMOUNT NOT TO EXCEED $38,000
WHEREAS, the City desires to purchase a 2023 Chevrolet Bolt electric vehicle to replace the current decommissioned police vehicle used by the Code Enforcement Division used for inspections and site visits; and
WHEREAS, due to the limited availability of in-stock Chevrolet Bolts, and the immediate operational need, the City is limited in its procurement options for the vehicle; and
WHEREAS, the City was able to procure three quotes from dealerships with in stock 2023 Chevrolet Bolt electric vehicles;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council authorizes the use of a single-source procurement for the above reference vehicle pursuant to Municipal Code Section 2-99-29(19) and the City’s Purchasing Policy based on the factors set forth in the agenda report dated September 6, 2023 (“Report”).

SECTION 3. The City Council approves the purchase of the Chevrolet Bolt electric vehicle in an amount not to exceed Thirty-Eight Thousand Dollars ($38,000) from any of the dealerships listed in the Report.

SECTION 3. The City Manager or designee is hereby authorized to enter an agreement and execute all documents necessary to purchase the Chevrolet Bolt electric vehicle, in a total amount not to exceed Thirty-Eight Thousand Dollars ($38,000).

SECTION 5. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this resolution. 13 - 5
RESOLUTION NO.

Page 2 of 2 ends

PASSED, APPROVED AND ADOPTED ON this 6th day September, 2023. __________________________
Mayor Jon Primuth

ATTEST: APPROVED AS TO FORM:
__________________________ ________________________
Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney (seal)
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 6th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Mark Perez, Deputy City Clerk
(seal)
13 - 6
ATTACHMENT 2
Municipal Code Section 2-99-29(19) and Purchasing Policy 13 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
13 - 8
Procedures Prohibited. Purchases of supplies, materials, equipment or services shall not be split into smaller orders or components for the purpose of avoiding competitive bidding or more rigorous purchase procedures. (17) Equipment Leasing Agreements.
(a) As used in this section:

1. “Leasing of nonpurchasable equipment” means equipment which is available through “lease only” plans;

2. “Leasing purchasable equipment” means equipment which can be acquired through “lease with option to purchase” type plans; (b) Equipment Leasing. Leasing of purchasable or nonpurchasable equipment shall be in accordance with subsections (7), (8), (9), (10) and/or (19) of this section.
(18) Maintenance Agreements.
(a) As used in this section, “maintenance agreements” means agreements with maintenance service providers for the maintenance of city equipment in good operating condition subject to terms and conditions agreeable to both the provider and the city.
(b) Maintenance agreements shall be signed or terminated before agreement expiration by the purchasing agent with prior approval of the department head responsible for the equipment.
(19) Noncompetitive Procurements. Nothing contained in this section shall prohibit procurement made by sole source, single source, or cooperative procurement methods as addressed through and in accordance with the purchasing policy, where competitive bidding may otherwise be required. (20) Library Books and Periodicals. The city librarian may purchase library books, periodicals, audiovisual, CD-ROM, and electronic format materials in accordance with the budget approved by the city council. (21) Nothing contained in this section shall prohibit the city from purchasing supplies, services or equipment, without complying with the herein bidding procedure, from a supplier who offers the same or better price, terms and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency; provided, that the competitive procurement process of the other agency meets The South Pasadena City Code is current through Ordinance No. 2373, and legislation passed through February 1, 2023.

South Pasadena City Code 2.99-29 Purchasing system. Page 10 of 11 13 - 9
13 - 10
14 14 - 1
Amendment to Professional Services Agreement with Roth Staffing September 6, 2023

Page 2 of 2 ends

amendment, Although the City extended the services of the temporary staff, the service provided through June 2023 totals to $38,856, which is well below the allowed maximum compensation amount of $45,000. The service provided by the temporary staffing extended for 7 more days into July, which amounts to an additional $3,430. The total cost of the contract is $2,713 below the maximum compensation amount. This Second Amendment will allow the City to pay for the remaining outstanding invoices from Roth Staffing Companies.

Fiscal Impact
There are sufficient funds in the Finance Department’s contract services 101-3010- 3011-8180-000.

Attachments:

1. Professional Services Agreement with Roth Staffing Companies, L.P. from October 10, 2022

2. Amendment to PSA, dated April 19, 2023

3. Second Amendment to PSA (Termination Date extension) 14 - 2
ATTACHMENT 1
Professional Services Agreement with Roth Staffing
Companies, L.P. from October 10, 2022
14 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
14 - 4
14 - 5
14 - 6
14 - 7
14 - 8
14 - 9
14 - 10
14 - 11
14 - 12
14 - 13
14 - 14
14 - 15
14 - 16
14 - 17

THIS PAGE

INTENTIONALLY

LEFT BLANK
14 - 18
ATTACHMENT 2
Amendment to PSA, dated April 19, 2023
14 - 19

THIS PAGE

INTENTIONALLY

LEFT BLANK
14 - 20
14 - 21
14 - 22
ATTACHMENT 3
Second Amendment to PSA (Termination Date
extension)
14 - 23

THIS PAGE

INTENTIONALLY

LEFT BLANK
14 - 24

Page 1 of 2 ends

SECOND AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR TEMPORARY STAFFING

SERVICES
THIS SECOND AMENDMENT (“Second Amendment”) is made as of June 30, 2023, by and between the CITY OF SOUTH PASADENA (“CITY”) and ROTH STAFFING COMPANIES, LP. (“CONSULTANT’).

RECITALS
WHEREAS, on October 10, 2022, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL SERVICES (“Agreement”) for CONSULTANT to perform TEMPORARY STAFFING services for the City; and
WHEREAS, on April 2023, the CITY entered into an Amendment to the Agreement to increase the compensation; and
WHEREAS, the CITY desires to enter into a Second Amendment to modify the “Termination Date” from June 30, 2023 to July 31, 2023; and

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

Section 1. Section 3.6 “Termination Date” of the Agreement is hereby amended to read as follows:
“Termination Date”: July 31, 2023.”
Section 2. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Second Amendment, shall remain in full force and effect. 14 - 25

THIS PAGE

INTENTIONALLY

LEFT BLANK
14 - 26
15 15 - 1
Amendment to Professional Services Agreement with Robert Half September 6, 2023

Page 2 of 3 ends

funds due to exhaustion of the previously approved budget, will ensure the City continues to receive these vital services. The ongoing recruitment efforts have successfully reduced the number of vacant positions, but the present need within the Human Resources division underscores the necessity of the amendment.

Analysis
As of June 2023, the City has incurred approximately $224,290.97 for temporary staffing services rendered by Robert Half. The ongoing need in the Human Resources department, arising from a substantial backlog that current staffing levels cannot manage, necessitates continued assistance. Currently, the City has approximately 56 active recruitments in different stages in process. The temporary staff is integral in numerous functions, including process and procedural updates, recruitment, and employer branding to attract top candidates. They also enable experienced staff to ensure proper documentation for each city employee and facilitate a necessary review of the Human Resources Management System (HRMS) system. As the City advances its modernization and efficiency initiatives, it anticipates that additional temporary staff will be essential to fill critical vacancies and assist with the existing backlog. Staff, therefore, recommends amending the agreement by $89,000. This strategic approach aligns with the City's commitment to excellence, allowing it to complete vital projects, continue citywide recruitments at an appropriate pace, and conduct proper onboarding and training, ensuring critical vacancies are filled and backlogs are managed.

With the previously approved budget now depleted, the proposed amendment seeks an infusion of additional funds, thus securing the continuity of these vital services. This amendment aligns with the successful recruitment strategies already in place, which have tangibly diminished the number of vacant positions. However, The necessity within the Human Resources division emphasizes the crucial nature of this amendment to maintain the momentum and effectiveness of the City's staffing endeavors.

The proposed amendment will allow staff to continue the current recruitment processes and allow time for staff to strategize to move away from temporary staffing and move towards a program where temporary workers are hired directly through the City, to minimize overhead costs for these employees as we recruit permanent staff. Staff will be returning to the City Council in the next few months with an option to implement limited-term classifications to alleviate the City from having to contract out temporary staffing and pay inflated temporary staffing services rates.

Fiscal Impact
The proposed amendment seeks to increase the contract authority with Robert Half by $89,000, bringing the revised total contract amount to a ceiling of $339,000. As a part of the FY 2024 budget, the Management Services Department did budget $5,000 for temporary staffing services. As such, staff is requesting consideration of approval of a transfer of State and Local Fiscal Recovery funds of $84,000 from Account No. 206- 9800-9811-9811-000 (Transfers – Out SLRF) to Account No. 101-000-000-9911-000 (Transfer – In General Fund) and Appropriate $84,000 to Account No. 101-2030-2034- 8170-000 (Management Services- Professional Services) to fund this amendment in full. 15 - 2
Amendment to Professional Services Agreement with Robert Half September 6, 2023

Page 3 of 3 ends

This method not only ensures that the budgetary impact is minimized but also leverages existing resources in a strategic manner.

This adjustment is aligned with the current needs and anticipated requirements for temporary staffing within various city departments.

Attachments:

1. Proposed Amendment to Professional Services Agreement with Robert Half International Inc.

2. Amendment to Professional Services Agreement with Robert Half International Inc.

3. Professional Services Agreement with Robert Half International Inc. 15 - 3
ATTACHMENT 1
Proposed Amendment to Professional Services
Agreement with Robert Half International Inc.
15 - 4

Page 1 of 2 ends

AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT FOR TEMPORARY STAFFING

SERVICES
THIS AMENDMENT (“Amendment”) is made on this 6th day of September 2023, by and between the CITY OF SOUTH PASADENA (“CITY”) and ROBERT HALF INTERNATIONAL INC. (“CONSULTANT’).

RECITALS
WHEREAS, on October 19, 2022, the CITY and CONSULTANT entered into an Agreement for PROFESSIONAL SERVICES (“Agreement”) for CONSULTANT to perform TEMPORARY STAFFING services for the City; and
WHEREAS, the original Agreement was in the amount of $100,000, for the Scope of Services; and
WHEREAS, on March 15, 2023, Amendment No. 1 was approved by the City Council to extend the termination date of the Agreement to June 30, 2024, in an amount not to exceed $150,000, bringing the aggregate total of Agreement and Amendments is a sum total of $250,000; and
WHEREAS, the CITY desires to execute an Amendment to increase the contract in an amount not to exceed of $89,000. The aggregate total of Agreement and this Amendments is a sum total of $339,000.

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

1. That Section 3.4 “Maximum Amount” of the Agreement is hereby amended to read as follows:
“Maximum Amount”: The highest total compensation and cost payable to CONSULTANT by CITY under this agreement. The Maximum Amount under this Agreement is Three Hundred Thirty- Nine Thousand Dollars ($339,000).

2. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect. 15 - 5

Page 2 of 2 ends

“City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
Robert Half International Inc.

By:______________________________
Signature
Printed: Chriz Garza
Title: Senior Vice President
Date:______________________
Attest:

By:__________________________
Mark Perez , Deputy City Clerk
Date:________________________
Approved as to form:

By:___________________________
Roxanne Diaz, City Attorney
Date:________________________
15 - 6
ATTACHMENT 2
Amendment to Professional Services Agreement with
Robert Half International, Inc.
15 - 7
DocuSign Envelope ID: D6B523F6-5587-483E-8708-A6A40451BF7D 15 - 8
DocuSign Envelope ID: D6B523F6-5587-483E-8708-A6A40451BF7D 3/22/2023
3/22/2023
3/22/2023
15 - 9
ATTACHMENT 3
Professional Services Agreement with Robert Half
International Inc.
15 - 10
Professional Services Agreement – Consultant Services

Page 1 of 22 ends

Approved For Use 11/15/16

PROFESSIONAL SERVICES AGREEMENT

FOR TEMPORARY STAFFING SERVICES
(City of South Pasadena /Robert Half International Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and Robert Half International Inc. (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: municipal professional office staffing.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Temporary Staffing Services as discussed in Exhibit A.

Individual assignments to be made through engagement letters executed by Agreement Administrator and Consultant’s project administrator, consistent with the terms of this Agreement.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is Belinda Varela, Human Resources and Risk Manager. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 11
Professional Services Agreement – Consultant Services

Page 2 of 22 ends

Approved For Use 11/15/16

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is OneHundred- Thousand Dollars ($100,000).

3.5. “Commencement Date”: June 20, 2022

3.6. “Termination Date”: December 31, 2023

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below. City and Consultant may extend the Term in a writing executed by City and Consultant. No engagement letter shall be valid beyond the Termination date or valid extension thereof.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 12
Professional Services Agreement – Consultant Services

Page 3 of 22 ends

Approved For Use 11/15/16

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All personnel engaged in the work shall be qualified to perform such services. Chris Garza, Senior Vice President of Robert Half International Inc. shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 13
Professional Services Agreement – Consultant Services

Page 4 of 22 ends

Approved For Use 11/15/16
shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. This audit provision shall not apply to confidential information, including but not limited to, Consultant's Assigned Individual's personnel files or the remuneration paid by Consultant to its Assigned Individuals and subcontractors.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. [Intentionally Omitted]

6.4. Compensation for Subcontractors. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule set for in Exhibit B as full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 14
Professional Services Agreement – Consultant Services

Page 5 of 22 ends

Approved For Use 11/15/16

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by the Assigned Individuals for City in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 15
Professional Services Agreement – Consultant Services

Page 6 of 22 ends

Approved For Use 11/15/16
Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement. Notwithstanding anything to the contrary in this Agreement, Consultant shall not be liable for, or have any duty of defense or indemnification with respect to any acts or omissions of City.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 16
Professional Services Agreement – Consultant Services

Page 7 of 22 ends

Approved For Use 11/15/16

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other non-employee of Consultant or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
 Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VIII- showing. The Certificate of Insurance must include the following reference: Temporary Staffing Services
 Documentation of Best’s rating acceptable to the City.  Original endorsements effecting coverage for all policies required by this Agreement.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 17
Professional Services Agreement – Consultant Services

Page 8 of 22 ends

Approved For Use 11/15/16

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
 Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
 General Liability:
 General Aggregate: $2,000,000
 Products Comp/Op Aggregate $2,000,000
 Personal & Advertising Injury $2,000,000
 Each Occurrence $2,000,000
 Fire Damage (any one fire) $ 100,000
 Medical Expense (any 1 person) $ 10,000
 Workers' Compensation:
 Workers' Compensation Statutory Limits
 EL Each Accident $1,000,000
 EL Disease - Policy Limit $1,000,000
 EL Disease - Each Employee $1,000,000
 Automobile Liability
 Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 18
Professional Services Agreement – Consultant Services

Page 9 of 22 ends

Approved For Use 11/15/16

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 19
Professional Services Agreement – Consultant Services

Page 10 of 22 ends

Approved For Use 11/15/16
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Belinda Varela, 1414 Mission Street South Pasadena, CA 91030.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 20
Professional Services Agreement – Consultant Services

Page 11 of 22 ends

Approved For Use 11/15/16

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Belinda Varela
Human Resources and Risk Manager
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7312
Facsimile: (626) 403-7241
If to Consultant
Robert Half International Inc.

Attn Chris Garza
790 E. Colorado Blvd Suite 800
Pasadena, CA 91101
Telephone: (626) 463-2030
Facsimile: (626) 683-1217
With courtesy copy to:

Andrew Jared
South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710
With a copy to:

Robert Half International Inc.

Attn Client Contracts Dept.
2613 Camino Ramon
San Ramon, CA 94583

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 21
Professional Services Agreement – Consultant Services

Page 12 of 22 ends

Approved For Use 11/15/16
documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid for all hours worked and satisfactorily performed prior to the effective date of termination and any conversion fees. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 22
Professional Services Agreement – Consultant Services

Page 13 of 22 ends

Approved For Use 11/15/16
unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement. Confidential information shall not include (1) information that is in the public domain; (2) information that was known to the receiving party before receipt of the information from the disclosing party; or, (3) information received from a third party having the right to lawfully possess and disclose such information without breaching any promise of confidentiality. In addition, no receiving party shall be in violation of this Agreement if required to disclose such information based on a valid request for public records pursuant to the California Public Records Act, by a court of competent jurisdiction or governmental agency with power to force disclosure. However, upon receipt of a subpoena or other order to produce Confidential Information, the receiving party shall promptly notify the disclosing party in writing of such disclosure requirement. City agrees to hold in confidence the social security number and other legally protected personal information, and City agrees to implement and maintain reasonable security procedures and practices to protect such information from unauthorized access, use, modification or disclosure.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 23
Professional Services Agreement – Consultant Services

Page 14 of 22 ends

Approved For Use 11/15/16
consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 24
Professional Services Agreement – Consultant Services

Page 15 of 22 ends

Approved For Use 11/15/16

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. [SIGNATURES ON NEXT PAGE]
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 25
Professional Services Agreement – Consultant Services

Page 16 of 22 ends

Approved For Use 11/15/16
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed: Arminé Chaparyan
Title: City Manager
Date:______________________
“Consultant”
Robert Half International Inc.EOE
By:________________________________
Signature
Printed: Chris Garza
Title: Senior Vice President
Date:______________________
Attest:

By:__________________________
Desiree Jimenez, CMC
Chief City Clerk
Date:________________________
Approved as to form:

By:_________________________
Andrew Jared, City Attorney
Date:________________________
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 10/20/2022
10/20/2022
10/25/2022
10/25/2022
15 - 26
Professional Services Agreement – Consultant Services

Page 17 of 22 ends

Approved For Use 11/15/16
EXHIBIT A: SCOPE OF SERVICES
Consultant shall provide City with temporary staffing services.

Consultant’s employees that are temporary assigned to City to provide services shall be referred to herein as Assigned Individuals"
In order to request Consultant provide City services, City will provide Consultant with notice (e.g., via telephone, e-mail, facsimile, or mail) describing the services needed in reasonable detail. Consultant will promptly reply to such request, cooperate with City regarding identifying a suitable Assigned Individual and indicate whether Consultant will or will not provide the requested Services. If Consultant elects to provide the requested services, send City a writing with the Assigned Individual’s name, role, bill rate, overtime rate, and start date (“engagement letter”, See form at Exhibit C).

The maximum length of any assignment with the City will be three year fiscal years unless the Assigned Individual is a CalPERS annuitant in which case the maximum length will be 960 hours per fiscal year.

Nothing in this Agreement shall obligate any Robert Half International Inc. branch office, other than the branch office located in Pasadena, California to perform services for City under the terms and conditions contained herein. Notwithstanding the foregoing, Robert Half International Inc. shall be responsible for any liability or claim arising out of the performance of the services under the terms of this Agreement.

Consultant shall be the employer of all Assigned Individuals, and shall perform or be responsible for the following:
a) Recruiting, screening, interviewing and hiring employees in accordance with all applicable state and federal laws;
b) Establishing, calculating, paying wages and overtime, and providing any benefits to employees that Robert half offers to them;
c) Paying or withholding all required payroll taxes and insurance premiums for programs that an employer is required by law to provide to its employees; d) Providing workers’ compensation benefits or coverage for its employees in amounts at least equal to what is required by law;
e) Fulfilling the employer’s obligations for unemployment compensation; f) Making legally required employment law disclosures (wage-hour posters, etc.) to its employees;
g) Exercising human resources (i.e., non-operational) supervision of its employees (i.e., orienting, reassigning, counseling, disciplining, and discharging employees in accordance with the law);
h) Maintaining personnel and payroll records; and
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 27
Professional Services Agreement – Consultant Services

Page 18 of 22 ends

Approved For Use 11/15/16
i) Requiring its employees to acknowledge that they will have no right to participate in any employee benefit plans of Client.

If City requires Consultant to perform background checks or other placement screenings of Assigned Individuals, City agrees to notify Consultant prior to the start of services under this Agreement. Consultant will conduct such checks or screenings only if they are described in a signed, written amendment to this Agreement. If City requests a copy of the results of any checks conducted on Consultant's Assigned Individuals, City agrees to keep such results strictly confidential and to use such results in accordance with applicable laws and solely for employment purposes.

It is understood that City has full responsibility for: (i) providing safe working conditions as required by law, including compliance with all public health and occupational safety regulations and guidelines applicable to City's business, and (ii) ensuring that safety plans exist for, and safety related training is provided to, Assigned Individuals working on City's premises.

City shall supervise Assigned Individuals providing services to City. City shall not permit or require Assigned Individuals:
i. to perform services outside of the scope of Assigned Individual's assignment; ii. to sign contracts or statements (including SEC documents); iii. to make any management decisions;
iv. to make any final decisions regarding system design, software development or the acquisition of hardware or software;
v. to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable instruments or valuables;
vi. to use computers, or other electronic devices, software or network equipment owned or licensed by Assigned Individual;
vii. to operate machinery (other than office machines) or automotive equipment.

City may request that Consultant permit its Assigned Individuals to provide services to City remotely (i.e., from a location other than City's offices) using City's or Consultant's laptop and/or other computer or telecommunications equipment (the “Equipment”). City acknowledges and agrees that Consultant shall have no control over, and City shall be solely responsible for, (i) the logical and physical performance, reliability and security of the Equipment or related devices, network accessibility and availability, software, services, tools and e-mail accounts (collectively, “Computer Systems”) used by the Assigned Individual, and (ii) the security, integrity, and backing up of the data and other information stored therein or transmitted thereby. Moreover, City must not permit Assigned Individual to save or store any of City's files or other data on the Computer Systems provided by Consultant (including, but not limited to, any virtual desktop infrastructure solution). City agrees that Consultant shall not be liable for any loss, damage, DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 28
Professional Services Agreement – Consultant Services

Page 19 of 22 ends

Approved For Use 11/15/16
expense, harm, business interruption or inconvenience resulting from the use of such Computer Systems.

Since Consultant is not a professional accounting firm, City agrees that City will not permit or require Assigned Individual (a) to render an opinion on behalf of Consultant or on City's behalf regarding financial statements; (b) to sign the name of Consultant on any document; or (c) to sign their own names on financial statements or tax returns.

Assigned Individuals shall obey and follow all personnel rules and regulations required of employees of the City.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 29
Professional Services Agreement – Consultant Services

Page 20 of 22 ends

Approved For Use 11/15/16
EXHIBIT B – COMPENSATION
Hourly rates for all assignments shall be stated in the engagement letter for such Assigned Individual for such assignment. No compensation is contemplated to Contractor outside of the rates stated for the hours worked for Assigned Individuals or as otherwise stated in this Exhibit B.

Notwithstanding section 7.6 of the Agreement, Consultant guarantees City's satisfaction with Consultant's Assigned Individual's services by extending to City an eight (8) hour guarantee period. If, for any reason, City is dissatisfied with the Assigned Individual assigned to City, Consultant will not charge for the first eight (8) hours worked, provided Consultant is allowed to replace the Assigned Individual. Unless City contacts Consultant before the end of the guarantee period, City agrees that Consultant's Assigned Individual is satisfactory for purposes of this guarantee. At any time during the engagement, the City may request that an Assigned Individual be released from engagement by the City and request that a different individual be assigned, pursuant to a renewed engagement request and new engagement letter.

The Assigned Individual will present a time sheet or an electronic time record to City for verification and approval at the end of each week. Assigned Individual shall transmit such time sheet or electronic time record to Consultant. Consultant will bill City monthly for the total hours worked. Consultant's invoices are due within 30 days of receipt, including applicable sales and service taxes all of which are payable by City.

If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in excess of 40 hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed at 2.00 times the normal billing rate.

Consultant may charge City a fee for the provision of equipment or technology, if City requests that Assigned Individual use equipment or technology provided by Consultant, and such fee is identified in the engagement letter.

Consultant may also increase Consultant’s rates to reflect increases in Consultant’s cost of doing business, including costs associated with higher wages for workers and/or related taxes, benefits or other costs; such increase shall be indicated in an engagement letter reflecting such increase.

Any increase in rates will be prospective, starting as of the effective date Consultant specifies in the engagement letter.

Notwithstanding anything to the contrary in this Agreement, Consultant may at any time, in its sole discretion, discontinue performance of the services once the Maximum Amount has been attained (even if Consultant continued to provide services after the Maximum Amount was reached).

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 30
Professional Services Agreement – Consultant Services

Page 21 of 22 ends

Approved For Use 11/15/16
In the event City wishes to convert any of Consultant’s Assigned Individuals from the administrative & customer support contract talent or finance & accounting contract talent practice groups, City agrees to pay a conversion fee in accordance with this Section. The conversion fee will equal a percentage of the Assigned Individual's aggregate annual compensation, including bonuses, based on the number of hours billed and paid. City agrees to pay a conversion fee if Consultant's Assigned Individual is hired by an affiliate or other related business entity as a result of City's subsequent referral of the Assigned Individual or one of City's customers as a result of Assigned Individual providing services to that customer. The conversion fee is payable if City hires the Assigned Individual, regardless of the job classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. The same calculation will be used if City converts Consultant's Assigned Individual on a part-time basis using the full-time equivalent salary; however, the conversion fee will not be less than $1,000.

Hours Billed and Paid Conversion Fee
0 to 160 hours 30%
161 hours to 320 hours 20%
321 hours to 640 hours 15%
641 hours or more 10%
Consultant’s employees from the finance & accounting full-time contract talent practice group (“Full-Time Contract Talent”) are full-time, salaried employees of Consultant, and clients are discouraged from directly hiring Consultant Full-Time Contract Talents. City agrees to seek Consultant's permission before City hires Consultant's Full-Time Contract Talent. City also agrees to pay a conversion fee if City hires Consultant's Full-Time Contract Talent, regardless of the employment classification, on either a full-time, temporary (including temporary engagements through another agency) or consulting basis within twelve months after the last day of the engagement. City also agrees to pay a conversion fee if Consultant's Full-Time Contract Talent assigned to City is hired by (i) a subsidiary or other related company or business as a result of City's referral of Consultant's Full-Time Contract Talent to that company or (ii) one of City's customers as a result of Consultant's Full-Time Contract Talent providing services to that customer. The conversion fee will equal 50% of the Full-Time Contract Talent's aggregate annual compensation, including bonuses. The conversion fee will be owed and invoiced upon City's hiring of Consultant's Full-Time Contract Talent, and payment is due upon receipt of this invoice. The same calculation will be used if City converts Consultant's Full-Time Contract Talent on a part-time basis using the full-time equivalent salary.

DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 31
Professional Services Agreement – Consultant Services

Page 22 of 22 ends

Approved For Use 11/15/16
Exhibit C
“Form Engagement Letter”
Date:

To: Belinda Varela
City of South Pasadena
From: Chris Garza
Robert Half International Inc.

Re: Engagement Letter No. ____
(Pursuant to Agreement with City Of South Pasadena dated June 20, 2022) This letter shall serve as the response by Robert Half International (RHI) to the request by City for assignment of Assigned Individuals, made by __________ (City personnel requesting) on ______ (date request made) for RHI personnel to perform the following services __________ (describe requested services).

RHI is providing the following Assigned Individual(s) in response to such request:

Name Role Bill Rate Overtime Rate Start Date
All terms and conditions of the Professional Services Agreement between RHI and the City of South Pasadena dated June 20, 2022 shall apply. This engagement letter shall not amend any terms or conditions of that Agreement.

Signed,
Chris Garza
___________
Accepted:

Belinda Varela
DocuSign Envelope ID: 04AAD22D-0329-4FDE-A7BB-BAF2A7BA7DDD 15 - 32
16 16 - 1
Classification and Salary Schedule Change
September 6, 2023

Page 2 of 2 ends

The alternative would be to modify the salary range to the proposed position; however, additional staff and analysis would need to be considered to determine the fiscal impact of such changes.

Key Performance Indicators and Strategic Plan
These items align with the Management Services Department’s Key Performance Indicators and the City’s Strategic Plan, which is committed to intentionally and strategically restructuring the City’s human capital function.

Attachment: Resolution to Approve and Adopt Salary Schedule for Facilities and Parks Supervisor Classification
16 - 2
ATTACHMENT 1
Resolution
16 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
16 - 4
RESOLUTION NO.

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA

ADOPTING A SALARY RANGE FOR THE PARKS AND FACILITIES

SUPERVISOR CLASSIFICATION
WHEREAS, the City wishes to establish the Parks and Facilities Supervisor salary schedule range;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The salary schedule range for the Parks and Facilities Supervisor as set forth in Exhibit A is hereby established and adopted.

SECTION 2. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED ON this 6th day September, 2023. __________________________
Mayor Jon Primuth

ATTEST: APPROVED AS TO FORM:
__________________________ ________________________
Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney (seal)
16 - 5

POSITION TITLE BARGAINING UNIT STEP A STEP B STEP C STEP D STEP E FACILITIES & PARKS SUPERVISOR PSEA 6,966$ 7,314$ $ 7,680 $ 8,064 $ 8,467

CITY OF SOUTH PASADENA PROPOSED SALARY SCHEDULE

EXHIBIT A
16 - 6
17 17 - 1
626 Prospect Property Litigation Reserve
September 6, 2023

Page 2 of 3 ends

as well as the disposition of the Caltrans properties. Akin was first engaged under the City Manager’s authority level, then on April 19, 2023, the City Council approved an addendum to the Engagement Letter for an additional $40,000, and most recently on August 16, 2023, approved and increase to the contract for a total not-to-exceed amount of $141,000.

Analysis
The original Slater Reimbursement Reserve was created after the City prevailed in its lawsuit against the California Department of Transportation in stopping the extension of the SR-710 freeway, and recovered it’s attorney fees. The initial balance of $568,850 was intended to cover future litigation cost related to the CalTrans properties. • On March 4, 2020, the City Council approved a draw from the reserve of $222,974 to fund higher than expected cost for the City’s Housing Element and General Plan Update.
• In fiscal year 2022-23 the City used an additional $87,910 and is expecting to use an additional $53,000 in FY 2023-24 in relation to the acquisition of the Caltrans properties.

The following table reflects the changes in the 626 Prospect Property Litigation Reserve and the ending balance.
626 Prospect Property Litigation Reserve
Beginning Balance $ 568,850
Draw downs
March 4, 2020 222,974
FY 2022-23 87,910
FY 2023-24 53,000 363,884
Ending Balance $ 204,966
Fiscal Impact
The reserve in the General Fund will decrease from $345,876 to $257,966 in FY 2022- 23 and further decline to $204,966 in FY 2023-24. Staff will continue to monitor reserves throughout the fiscal year and include changes in reserves in on-going monthly/quarterly financial reports.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicators related to timely budget preparation and updates to the Commission and Council. 17 - 2
626 Prospect Property Litigation Reserve
September 6, 2023

Page 3 of 3 ends

Commission Review and Recommendation
This matter will be e-mailed to the Finance Commission on August 21, 2023.

Attachments
1) FY 2022-23 Updated Reserve Balances.
2) FY 2023-24 Updated Reserve Balances.
17 - 3

THIS PAGE

INTENTIONALLY

LEFT BLANK
17 - 4
ATTACHMENT 1
FY 2022-23 Updated Reserve Balances
17 - 5

THIS PAGE

INTENTIONALLY

LEFT BLANK
17 - 6
City of South Pasadena
Revised Reserves
FY 2022-23

DESIGNATED RESERVES
Beginning
Balance Additions Deletions Ending Balance
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 600,000 300,000 300,000
Library Park Drainage Reserve 22,000 22,000 -
Financial Sustainability Reserve 900,000 900,000
Caltrans 626 Prospective Litigation 345,876 87,910 257,966 Vehicle Replacement Reserve 100,000 100,000
Transportation Projects - Rogan Fund Match 1,410,000 1,410,000 - Stables CIP Reserve 62,998 62,998
Mental Health Reserve 200,000 200,000
Total: 6,299,941 - 1,819,910 4,480,031
DESIGNATED RESERVES FY 22-23
17 - 7

THIS PAGE

INTENTIONALLY

LEFT BLANK
17 - 8
ATTACHMENT 2
FY 2023-24 Updated Reserve Balances
17 - 9

THIS PAGE

INTENTIONALLY

LEFT BLANK
17 - 10
City of South Pasadena
Revised Reserves
FY 2023-24

DESIGNATED RESERVES
Beginning
Balance Additions Deletions Ending Balance
Arroyo Golf Course / Bike Trail 600,000 600,000
CalTrans Vacant Lot Purchases 392,000 392,000
Legal Reserve 500,000 500,000
Library Expansion 200,000 200,000
Maint. Yard / Comm. Ctr 267,067 267,067
Renewable Energy Sources Reserve 700,000 700,000
Storm Water 300,000 300,000 -
Financial Sustainability Reserve 900,000 900,000
Caltrans 626 Prospective Litigation 257,966 53,000 204,966 Vehicle Replacement Reserve 100,000 100,000
Stables CIP Reserve 62,998 - 62,998
Mental Health Reserve 200,000 200,000
Total: 4,480,031 - 353,000 4,127,031
Adjustment to 626 Prospect Reserve
Original Posting -
Proposed Adjustment 53,000
Total Reserved used in FY 2024 $ 53,000
Adjustments for Akin Gump Strauss Hauer & Feld, LLP to cover Caltrans Housing legal cost.

RESERVES FY 23-24
17 - 11

THIS PAGE

INTENTIONALLY

LEFT BLANK
17 - 12

South Pasadena City CouncilSeptember 6, 2023

South Pasadena City Council
September 6, 2023