Agenda packet — South Pasadena City Council, September 27, 2023 (part 1 of 3)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, SEPTEMBER 27, 2023
6:00 P.M. (PACIFIC TIME)
AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

TELECONFERENCE LOCATION

COPENHAGEN MARRIOTT HOTEL

HOTEL LOBBY
KALVEBOD BRYGGE 5,1560 COPENHAGEN V, DENMARK

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm South Pasadena City Council September 27, 2023

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CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun

CLOSED SESSION AGENDA ITEMS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 901 Bonita Drive, APN 5310-020-903
i. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
j. 808 Valley View Road, APN 5310-020-901
k. 822 Valley View Road, APN 5310-020-902
l. 216 Fairview Avenue
m. 217 Fremont Avenue, APN 5317-012-901
n. 225 Fremont Avenue, APN 5317-012-902
o. 1131 Columbia Street, APN 5317-012-900
p. 1707 Meridian Avenue, APN 5310-031-903
q. 1008 Hope and 1002 and 726 Meridian, APN 5315-013-906 Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 913 Meridian Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Preservation Foundation Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-SIGNIFICANT

EXPOSURE TO LITIGATION
(Government Code Section 54945.9(d)(2))
Number of Potential Cases: 3
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)

PUBLIC COMMENT
South Pasadena City Council September 27, 2023

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CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 27, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City website as required by law, on the date listed below. 09/26/2023 /S/
Date Mark Perez, Deputy City Clerk
City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

AMENDED AGENDA

SPECIAL MEETING
WEDNESDAY, SEPTEMBER 27, 2023, 7:00 P.M. (PACIFIC TIME) AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

TELECONFERENCE LOCATION

COPENHAGEN MARRIOTT HOTEL
LOBBY
KALVEBOD BRYGGE 5,1560 COPENHAGEN V, DENMARK
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

Page 2 ends

CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Mayor Jon Primuth

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

3. SOUTH PASADENA LITTLE LEAGUE RECOGNITION

4. MERCHANT MINUTE -Twohey’s Restaurant

PRESENTATION
Special Meeting Agenda September 27, 2023

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5. STAFF INTRODUCTION
Fire Department:

Kevin Tiet, Management Assistant
Edward Meza, Firefighter Paramedic
Alex Khachatoorian, Firefighter Paramedic
Gavin Boger, Firefighter Paramedic

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $150,880.02; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,111,576.34; ONLINE PAYMENTS IN THE AMOUNT OF $178,990.21; TRANSFERS IN THE AMOUNT OF $72,500.00; VOIDS IN THE AMOUNT OF ($2,161.06); PAYROLL IN THE AMOUNT OF $842,990.36
Recommendation
It is recommended that the City Council approve the Warrants as presented.

8. MONTHLY INVESTMENT REPORTS FOR JULY 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for July 2023.

9. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO AN AGREEMENT

WITH HDL SOFTWARE, LLC FOR BUSINESS LICENSE PROCESSING SERVICES AND

APPROPRIATION OF FUNDS
Recommendation
It is recommended that the City Council:

1. pprove the Second Amendment to the Professional Services Agreement with HdL Software, LC (HdL) for business license processing services through October 31, 2024, in the amount of $75,000 and authorize the City Manager to execute the amendment.

2. Appropriate an additional $45,850 from General Fund to cover excess.

10. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF SOUTH

PASADENA GRANTING AUTHORITY TO THE CITY MANAGER TO EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF

THE SOUTH PASADENA MUNICIPAL CODE
Special Meeting Agenda September 27, 2023

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ORDINANCE

AN ORDINANCE OF THE CITY OF SOUTH PASADENA

GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE

SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council consider the adoption of an “Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code.”

11. CONSIDERATION OF APPROVAL OF THE MEMORIAL BENCH DONATION REQUESTS AND

APPROVAL OF THE APPROPRIATION OF DONATED FUNDS TO THE COMMUNITY

SERVICES BUDGET
Recommendation
It is recommended that the City Council consider:

1. Approval of a memorial bench donation of $2,573.23 from Nancy Shires;

2. Approval of a memorial bench donation of $1,481.13 from Kerri Maines; and

3. Approval of an appropriation of $4,054.36 to Account No. 101-8030-8031-8020

12. CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE 626 GOLDEN STREETS ARROYOFEST 2023 EVENT
Recommendation
It is recommended that the City Council consider approval of a Memorandum of Understanding (MOU) between with the San Gabriel Valley Council of Governments (SGVCOG) and the City of South Pasadena for the 626 Golden Streets ArroyoFest 2023 Event.

13. CONSIDERATION OF APPROVAL OF FUND ALLOCATION AND APPROPRIATION TO COMPLETE THE ENVIRONMENTAL REVIEW DOCUMENTS FOR THE 2021-2029 HOUSING ELEMENT AND GENERAL PLAN/DOWNTOWN SPECIFIC PLAN IN THE AMOUNT OF $78,606 Recommendation
It is recommended that the City Council allocate and appropriate $78,606.10 from General Fund Account Number 101-0000-0000-3200-000 to the Community Development Department Professional Services Account Number 101-7010-7011-8170- 000.

14. CONSIDERATION OF APPROVAL OF A FIVE-YEAR AGREEMENT WITH QUESTICA FOR BUDGET SOFTWARE SERVICES, WITH A FIRST-YEAR AMOUNT OF $24,625 AND A TOTAL NOT-TO-EXCEED $112,875
Recommendation
It is recommended that the City Council:

1. Approve a five-year agreement with Questica for Budget Software in the amount of $24,625 for the first year and a not to exceed $112,875 over the term and authorize the City Manager to execute the agreement; and

2. Appropriate $12,312 from the General Fund and $12,313 from the Water Fund to support the implementation and first year annual licensing for the Questica Budget software for a total of $24,625.

Special Meeting Agenda September 27, 2023

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15. CONSIDERATION OF THE APPROVAL OF CITY COUNCIL MEETING MINUTES FOR AUGUST 29, 2023 AND SEPTEMBER 6, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular City Council Meeting of September 6, 2023, Special Meetings of August 29, 2023 and September 6, 2023, Special Joint Meeting of September 6, 2023, and Special Housing Authority Meeting of September 6, 2023.

PUBLIC HEARING

16. CONCURRENT CONTINUED HEARINGS – CONSIDERATION OF ADOPTION OF A

RESOLUTION CERTIFYING THE FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT,

ADOPTION OF A RESOLUTION ADOPTING A NEW GENERAL PLAN, NEW DOWNTOWN SPECIFIC PLAN, AND RESCISSION OF MISSION STREET SPECIFIC PLAN. INTRODUCTION

AND FIRST READING OF AN ORDINANCE TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING CODE) AND ZONING MAP PERTAINING TO REZONING THE

EXISTING FOCUS AREA OVERLAY DISTRICT TO MIXED-USE OVERLAY DISTRICT AND

INCREASE DENSITY IN CERTAIN RESIDENTIAL ZONING DISTRICTS IN COMPLIANCE WITH THE NEW GENERAL PLAN AND THE 2021-2029 HOUSING ELEMENT. INTRODUCTION AND FIRST READING OF ORDINANCES TO AMEND THE ZONING CODE PERTAINING TO 120- DAY IMPLEMENTATION PROGRAMS IN THE 2021-2029 HOUSING ELEMENT (PROJECT)

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA CERTIFYING THE FINAL PROGRAM

ENVIRONMENTAL IMPACT REPORT, ADOPTING FINDINGS

PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY

ACT, ADOPTING A MITIGATION MONITORING AND

REPORTING PROGRAM, AND ADOPTING A STATEMENT OF

OVERRIDING CONSIDERATIONS FOR THE GENERAL PLAN

UPDATE, DOWNTOWN SPECIFIC PLAN, AND HOUSING

ELEMENT IMPLEMENTATION PROJECT

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA, CALIFORNIA, ADOPTING THE 2023

GENERAL PLAN AND THE DOWNTOWN SPECIFIC PLAN AS

SHOWN IN EXHIBIT A, EXHIBIT B, EXHIBIT C, AND EXHIBIT D, AND RESCIND THE MISSION STREET SPECIFIC PLAN.

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF SOUTH PASADENA, CALIFORNIA, RESCINDING THE

MISSION STREET SPECIFIC PLAN AS ADOPTED IN
ORDINANCE NO. 2035

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36
(ZONING) OF THE CITY CODE OF THE CITY OF SOUTH

PASADENA RELATED TO INCREASED DENSITY INCLUDING

REZONING THE EXISTING FOCUSED AREA OVERLAY ZONE
Special Meeting Agenda September 27, 2023

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TO MIXED-USE OVERLAY ZONE AND INCREASING DENSITY

IN THE RESIDENTIAL ZONING DISTRICTS, AND AMENDING

THE ZONING MAP IN COMPLIANCE WITH THE UPDATED
GENERAL PLAN AND THE 2021-2029 (6TH CYCLE) HOUSING

ELEMENT

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, AMENDING DIVISION

36.370 (AFFORDABLE HOUSING INCENTIVES) OF ARTICLE 3
(SITE PLANNING AND GENERAL DEVELOPMENT
STANDARDS) OF CHAPTER 36 (ZONING) OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA TO REVISE

REGULATIONS TO CONFORM TO STATE DENSITY BONUS
LAW (CALIFORNIA GOVERNMENT CODE SECTION 65915)

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36
ARTICLE 2 DIVISION 36.22 AND CHAPTER 36 ARTICLE 3
DIVISION 36.350 OF THE CITY CODE OF THE CITY OF SOUTH

PASADENA RELATING TO EMPLOYEE HOUSING

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF SOUTH PASADENA, CALIFORNIA, AMENDING DIVISION

36.375 OF THE CITY CODE OF THE CITY OF SOUTH

PASADENA CODE RELATING TO INCLUSIONARY HOUSING

REQUIREMENTS
Recommendation
It is recommended that the City Council hold and conclude the continued hearings and consider the approval of the resolutions and introduce first reading of ordinances as follows:

1. Adopt a Resolution to certify and adopt the Program Environmental Impact Report (PEIR) prepared for the Project, make required findings, adopt Mitigation Monitoring and Reporting Program (MMRP), and adopt a Statement of Overriding Considerations;

2. Adopt a Resolution to adopt the General Plan and the Downtown Specific Plan (DTSP), inclusive of Planning Commission direction and errata revisions to both the General Plan and DTSP;

3. Introduce first reading of an Ordinance to rescind the Mission Street Specific Plan (MSSP) upon the effective date of the DTSP;

4. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code (SPMC) pertaining to rezoning of properties consistent with the new General Plan and the 2021-2029 (6th Cycle) Housing Element which will do the following:
a. Add Section 36.230.050 (Mixed-Use Overlay Development Standards) for the newly established Mixed-Use Overlay District;
b. Amend Section 36.250.340 (Focus Area Overlay District), to eliminate the Focus Area Overlay District and replace it with the newly established Mixed-Use Overlay District; c. Increase density in the RM (Residential Medium Density), RH (Residential High Density), and Mixed-Use Overlay District in compliance with the Housing Element Programs;
Special Meeting Agenda September 27, 2023

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d. Amend other Code Sections relating to ancillary changes to the SPMC regarding reference to the new DTSP, adoption of the new Zoning Map, and minor changes to the residential and commercial zoning district standards in relation to the rezoning; and,
e. Amend the Zoning Map to eliminate the Focus Area Overlay District and the MSSP boundary, and replace them with the Mixed-Use Overlay District and the DTSP boundary, respectively.

5. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.370 (Affordable Housing Incentives) to revise regulations to conform to State Density Bonus law (California Government Code Section 65915);

6. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.220 (Residential Zoning Districts), Division 36.350 (Standards for Specific Land Uses), and Division 36.700 (Definitions / Glossary), relating to Employee Housing; and,

7. Introduce first reading of an Ordinance to amend the South Pasadena Municipal Code Division 36.375 (Inclusionary Housing Requirements) relating to inclusionary housing requirements.

INFORMATIONAL REPORT

17. REVIEW AND DISCUSSION OF AN INFORMATIONAL REPORT ON SENATE BILL 329 AND

SURVEY RELATED TO COUNCILMEMBER SALARIES
Recommendation
It is recommended that the City Council discuss the informational report on councilmember salaries in light of Senate Bill 329 (SB 329) and receive and file the report and survey.

18. PUBLIC SAFETY ANNUAL REPORTS
PUBLIC COMMENT – CONTINUED

19. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

20. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

21. CITY MANAGER COMMUNICATIONS

ADJOURNMENT
Special Meeting Agenda September 27, 2023

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FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 27, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 09/25/2023 /S/
Date Mark Perez, Deputy City Clerk
October 4, 2023 Regular City Council Meeting 7:00 P.M.

October 14, 2023 Strategic Plan Study Session (Youth House) 9:00 A.M.

October 18, 2023 Regular City Council Meeting 7:00 P.M. 7 7 - 1
City Council
Agenda Report
DATE: September 27, 2023 FROM: Armine Chaparyan, City Manager 4\ (.._ PREPARED BY: Hsiulee Tran, Deputy Finance Director ITEM NO. ------1
SUBJECT: Approval of Prepaid Warrants in the Amount of $150,880.02; General City Warrants in the Amount of $2,111,576.34; Online Payments in the Amount of $178,990.21; Transfers in the Amount of $72,500.00; Voids in the Amount of ($2,161.06); Payroll in the Amount of $842,990.36
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 317395-317402 $ 77,559.17
ACH $ 73,320.85
Voids $ 0
General City Warrants:

Warrant # 317 403-317 494 $ 172,366.97
ACH $ 1,939,209.37
Voids $ (2,161 .06)
Payroll Period Ending: 09/01/2023 $ 842,990.36
Wire Transfers Out-To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out- To (Acct# 2413) $ 12,500.00 Wire Transfers Out- To (Acct# 1936) $ 60,000.00 Online Payments $ 178,990.21
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 3,354,775.87
Approval of Warrants
September 27, 2023

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
7 - 2
Approval of Warrants
September 27, 2023

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Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 9/27/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 27,696.08 212,311.97
Insurance Fund 103 - 10,868.48
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - 18.20
Facilities & Equip.Cap. Fund 105 36,875.61 -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 3,818.00
SLFRF Fund 206 - -
Local Transit Return "C" 207 - -
TEA/Metro 208 - -
Sewer Fund 210 - 1,703.59
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 19,960.00 59,247.14
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 45,400.00 -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 6,774.87 213.37
County Park Bond Fund 232 - 1,000.00
Measure R 233 - -
Measure M 236 - -
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - -
Water Fund 500 - 104,185.96
Water Efficiency Fund 503 - 1,290.88
2016 Water Revenue Bonds Fund 505 - 1,716,918.75
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 14,173.46 -
-
Column Totals: 150,880.02 2,111,576.34
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 2,262,456.36
Payroll Period Ending: 09/01/2023 842,990.36
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 12,500.00
Wire Transfer Out - To Acct. # 1936 60,000.00
Online Payments 178,990.21
Voids - Prepaid -
Voids - General Warrant (2,161.06)
Grand Report Total: 3,354,775.87
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
7 - 7

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ATTACHMENT 2
Prepaid Warrant List
7 - 9

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7 - 10
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/12/2023 - 9:22AM
Check Number Check Date Amount
CRTCHV - Courtesy Chevrolet Center, Inc.
317395 09/07/2023
Inv 231414
Line Item Date Line Item Description
08/23/2023 2023 Chevrolet Bolt 36,875.61
Inv 231414 Total 36,875.61
317395 Total: 36,875.61
CRTCHV - Courtesy Chevrolet Center, Inc. Total: 36,875.61 Total: 36,875.61
AP-Check Detail (9/12/2023 - 9:22 AM) Page 1
7 - 11
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/12/2023 - 9:25AM
Check Number Check Date Amount
CSD3014 - Ca. State Disbursement Unit
317396 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 Garnishment Case # FAMSS-1406906 903.69 08/30/2023 PR Batch 90123.08.2023 Garnishment Case # FAMSS-1406906 322.35 Inv PR 09.01.2023 Total 1,226.04
317396 Total: 1,226.04
CSD3014 - Ca. State Disbursement Unit Total: 1,226.04
VRMZ7000 - Munoz, Valerie
317397 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 - Garnishment 750.00
Inv PR 09.01.2023 Total 750.00
317397 Total: 750.00
VRMZ7000 - Munoz, Valerie Total: 750.00
PEG4590 - NUFIC
317398 09/07/2023
Inv August
Line Item Date Line Item Description
08/18/2023 EE Benefits of AD&D Basic Coverage - August 2023 202.50 08/18/2023 EE Benefits of AD&D EEE Optional Supplement - August 2023 819.25 Inv August Total 1,021.75
317398 Total: 1,021.75
PEG4590 - NUFIC Total: 1,021.75
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 AP-Check Detail (9/12/2023 - 9:25 AM) Page 1
7 - 12
Check Number Check Date Amount
0 09/07/2023
Inv September 2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 SPPOA Insurance 2,308.17 08/30/2023 PR Batch 90123.08.2023 SPPOA - Union Dues 3,683.55 Inv September 2023 Total 5,991.72
0 Total: 5,991.72
SOU5435 - S.P. Police Officers Association Total: 5,991.72 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 SPPSEA - Union Dues 1,500.00 Inv PR 09.01.2023 Total 1,500.00
0 Total: 1,500.00
SOU5451 - S.P. Public Service Employees Association Total: 1,500.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 PART TIME ASSN. DUES / FEE 184.00 Inv PR 09.01.2023 Total 184.00
0 Total: 184.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 184.00 SOU5230 - S.P.Firefighters L-3657
0 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 Fire Assn. Insurance 177.42 08/30/2023 PR Batch 90123.08.2023 FFA Fire Rec Fees 90.00 08/30/2023 PR Batch 90123.08.2023 Firefighters 3657 - Union 1,800.00 Inv PR 09.01.2023 Total 2,067.42
0 Total: 2,067.42
AP-Check Detail (9/12/2023 - 9:25 AM) Page 2
7 - 13
Check Number Check Date Amount
SOU5230 - S.P.Firefighters L-3657 Total: 2,067.42
SSDV2018 - Sandoval, Sheila
0 09/07/2023
Inv PR 09.01.2023
Line Item Date Line Item Description
08/30/2023 PR Batch 90123.08.2023 Garnishment - Sandoval 956.03 08/30/2023 PR Batch 90123.08.2023 Sandoval - Garnishment 476.50 Inv PR 09.01.2023 Total 1,432.53
0 Total: 1,432.53
SSDV2018 - Sandoval, Sheila Total: 1,432.53
SOU5132 - South Coast A.Q.M.D
317399 09/07/2023
Inv 3808358
Line Item Date Line Item Description
08/25/2023 ID# 48823-AQMD Fee July 2020-June 2021 AND Late fee 144.51 Inv 3808358 Total 144.51
Inv 3849107
Line Item Date Line Item Description
08/25/2023 ID# 17415-FY Emissions -FY 2021-22 (LATE FEE ONLY) 7.13 Inv 3849107 Total 7.13
Inv 3849351
Line Item Date Line Item Description
08/25/2023 ID# 48823-FY Emissions -FY 2021-22 (LATE FEE ONLY) 7.13 Inv 3849351 Total 7.13
Inv 3975781
Line Item Date Line Item Description
08/25/2023 ID# 162097-FY Emissions -FY 2021-22 AND Late Fees 178.24 Inv 3975781 Total 178.24
Inv 3986335
Line Item Date Line Item Description
08/25/2023 ID# 48823- AQMD Fee July 2021-June 2022 AND Late fee 151.07 Inv 3986335 Total 151.07
AP-Check Detail (9/12/2023 - 9:25 AM) Page 3
7 - 14
Check Number Check Date Amount
Inv 4026425
Line Item Date Line Item Description
08/25/2023 ID# 17415-FY Emissions- FY 2022-23 fee AND Late Fees 189.82 Inv 4026425 Total 189.82
Inv 4026669
Line Item Date Line Item Description
08/25/2023 ID# 48823-FY Emissions -FY 2022-23 AND Late Fees 189.82 Inv 4026669 Total 189.82
Inv 4230496
Line Item Date Line Item Description
08/23/2023 ID# 17415-RULE 461 LIQUID FUEL DISPENSING SYSTEM 2023 149.25 Inv 4230496 Total 149.25
Inv 4230497
Line Item Date Line Item Description
08/23/2023 ID# 17415-FY Emissions- FY 2023-24 fee 160.35 Inv 4230497 Total 160.35
Inv 4230498
Line Item Date Line Item Description
08/23/2023 ID# 14477-RULE 461 LIQUID FUEL DISPENSING SYSTEM 2023 149.25 Inv 4230498 Total 149.25
Inv 4230499
Line Item Date Line Item Description
08/23/2023 ID# 14477-FY Emissions -FY 2023-24 160.35
Inv 4230499 Total 160.35
Inv 4230501
Line Item Date Line Item Description
08/23/2023 ID# 48823-FY Emissions -FY Emissions -FY 2023-24 160.35 Inv 4230501 Total 160.35
317399 Total: 1,647.27
SOU5132 - South Coast A.Q.M.D Total: 1,647.27
CHA3010 - SPCC Corporation
0 09/07/2023
Inv 8883
Line Item Date Line Item Description
AP-Check Detail (9/12/2023 - 9:25 AM) Page 4
7 - 15
Check Number Check Date Amount
08/17/2023 Business Improvement Tax Allocation Payment # 1 45,400.00 Inv 8883 Total 45,400.00
0 Total: 45,400.00
CHA3010 - SPCC Corporation Total: 45,400.00
COBR7131 - The Advantage Group
0 09/07/2023
Inv 161140
Line Item Date Line Item Description
08/05/2023 HRA Adminsitration Fee - August 2023 312.00
Inv 161140 Total 312.00
Inv September 2023
Line Item Date Line Item Description
08/31/2023 HRA Retiree Reimbursement - September 2023 16,433.18 Inv September 2023 Total 16,433.18
0 Total: 16,745.18
COBR7131 - The Advantage Group Total: 16,745.18
Total: 77,965.91
AP-Check Detail (9/12/2023 - 9:25 AM) Page 5
7 - 16
Accounts Payable
Check Detail
User: ealvarez
Printed: 09/12/2023 - 9:32AM
Check Number Check Date Amount
ADRSV - ADR Services, Inc.
317400 09/11/2023
Inv 22-6238-RJM-03
Line Item Date Line Item Description
08/30/2023 Review of Briefs, Preparation, Additional Mediation Hearing 5,500.00 Inv 22-6238-RJM-03 Total 5,500.00
317400 Total: 5,500.00
ADRSV - ADR Services, Inc. Total: 5,500.00
RlPU8540 - Roadline Products Inc. USA
317401 09/11/2023
Inv 18426
Line Item Date Line Item Description
03/02/2023 Street Division Supplies 3,368.14
Inv 18426 Total 3,368.14
Inv 18439
Line Item Date Line Item Description
03/16/2023 Street Division Supplies 3,406.73
Inv 18439 Total 3,406.73
317401 Total: 6,774.87
RlPU8540 - Roadline Products Inc. USA Total: 6,774.87
TERE6201 - Terex USA, LLC
317402 09/11/2023
Inv 7341378
Line Item Date Line Item Description
07/31/2023 Urgent Repair on Boom Truck and DOT Compliance Certification 3,803.63 07/31/2023 Urgent Repair on Boom Truck and DOT Compliance Certification 2,350.00 07/31/2023 Urgent Repair on Boom Truck and DOT Compliance Certification 17,610.00 Inv 7341378 Total 23,763.63
AP-Check Detail (9/12/2023 - 9:32 AM) Page 1
7 - 17
Check Number Check Date Amount
317402 Total: 23,763.63
TERE6201 - Terex USA, LLC Total: 23,763.63
Total: 36,038.50
AP-Check Detail (9/12/2023 - 9:32 AM) Page 2
7 - 18
ATTACHMENT 3 General
City Warrant List
7 - 19

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Accounts Payable
Check Detail
User: ealvarez
Printed: 09/12/2023 - 2:48PM
Check Number Check Date Amount
AZDB8011 - A to Z Databases
317403 09/27/2023
Inv 127896
Line Item Date Line Item Description
08/01/2023 Subscription renewal 8/1/23-7/31/24 1,586.00 Inv 127896 Total 1,586.00
317403 Total: 1,586.00
AZDB8011 - A to Z Databases Total: 1,586.00
ACHG2013 - A-Check Global
317404 09/27/2023
Inv 59-0711631
Line Item Date Line Item Description
07/31/2023 Pre-Employment Background Check Services - July 2023 347.47 Inv 59-0711631 Total 347.47
317404 Total: 347.47
ACHG2013 - A-Check Global Total: 347.47
ACMT2920 - All City Management Services, Inc.
317405 09/27/2023
Inv 86787
Line Item Date Line Item Description
07/31/2023 Crossing Guard Services June 25-July 8, 2023 6,549.12 Inv 86787 Total 6,549.12
317405 Total: 6,549.12
ACMT2920 - All City Management Services, Inc. Total: 6,549.12 AMAZONCP - Amazon Capital Services, Inc.
0 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 1
7 - 21
Check Number Check Date Amount
Inv 199K-DCKR-NMTR
Line Item Date Line Item Description
08/30/2023 Senior Center event supplies 398.07
Inv 199K-DCKR-NMTR Total 398.07
Inv 1CRC-VKDK-6KH4
Line Item Date Line Item Description
08/28/2023 110.02
08/28/2023 17.03
08/28/2023 139.84
Office Supplies for Department
Office Supplies for Department
Office Supplies for Department
Inv 1CRC-VKDK-6KH4 Total 266.89
Inv 1DJC-X9VM-GPYT
Line Item Date Line Item Description
08/21/2023 HP Color Laserjet Pro M283f Printer for Community Development 472.86 Inv 1DJC-X9VM-GPYT Total 472.86
Inv 1KKM-9737-GXM7
Line Item Date Line Item Description
08/21/2023 Water to support Emergency Operations Center 576.23 08/21/2023 Scanner for front office 470.70
Inv 1KKM-9737-GXM7 Total 1,046.93
Inv 1X64-GMPW-6YQK
Line Item Date Line Item Description
08/28/2023 2023 Employee Summer BBQ Supplies 189.15
Inv 1X64-GMPW-6YQK Total 189.15
Inv 1YQ6-LNL7-D3V4
Line Item Date Line Item Description
07/31/2023 Headset 226.23
Inv 1YQ6-LNL7-D3V4 Total 226.23
0 Total: 2,600.13
AMAZONCP - Amazon Capital Services, Inc. Total: 2,600.13 RIAL6501 - Arriola, Richard
317406 09/27/2023
Inv 8/12/2023
Line Item Date Line Item Description
08/12/2023 Mileage Reimbursement - 08/12/2023 17.23
Inv 8/12/2023 Total 17.23
AP-Check Detail (9/12/2023 - 2:48 PM) Page 2
7 - 22
Check Number Check Date Amount
317406 Total: 17.23
RIAL6501 - Arriola, Richard Total: 17.23
AT&T5011 - AT&T
317407 09/27/2023
Inv 62644164973570
Line Item Date Line Item Description
08/13/2023 AN 626 441-6497 357 0 Service for 8/13/23 - 9/12/23 1,102.42 Inv 62644164973570 Total 1,102.42
317407 Total: 1,102.42
317408 09/27/2023
Inv 000020416157
Line Item Date Line Item Description
08/20/2023 BAN 9391062308 Service for 7/20/23 - 8/19/23 17,504.55 Inv 000020416157 Total 17,504.55
Inv 000020416483
Line Item Date Line Item Description
08/20/2023 BAN 9391081369 Service for 7/20/23 - 8/19/23 88.24 Inv 000020416483 Total 88.24
Inv 000020435399
Line Item Date Line Item Description
08/27/2023 BAN 9391036943 Service for 7/27/23 - 8/26/23 1,386.50 Inv 000020435399 Total 1,386.50
317408 Total: 18,979.29
ATCN9011 - AT&T Total: 20,081.71
BAK0369 - Baker & Taylor Books
0 09/27/2023
Inv 2037607862
Line Item Date Line Item Description
07/18/2023 Books FY2023-24 262.49
Inv 2037607862 Total 262.49
0 Total: 262.49
AP-Check Detail (9/12/2023 - 2:48 PM) Page 3
7 - 23
Check Number Check Date Amount
BAK0369 - Baker & Taylor Books Total: 262.49
BSHL6710 - Base Hill, Inc., dba Jan Point
0 09/27/2023
Inv 23775-1
Line Item Date Line Item Description
08/28/2023 Citywide Janitorial Services Aug 2023 14,985.00 08/28/2023 Citywide Janitorial Services Aug 2023 1,000.00 08/28/2023 Citywide Janitorial Services Aug 2023 900.00 Inv 23775-1 Total 16,885.00
0 Total: 16,885.00
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 16,885.00 SHBE8032 - Bee, Shuny
317409 09/27/2023
Inv 10098
Line Item Date
08/29/2023 97.50
Line Item Description
Taekwondo August 4:30pm - Contract Class Instructor
Inv 10098 Total 97.50
Inv 10101
Line Item Date
08/29/2023 195.00
Line Item Description
Taekwondo August 5:15pm - Contract Class Instructor
Inv 10101 Total 195.00
317409 Total: 292.50
SHBE8032 - Bee, Shuny Total: 292.50
LEBE8032 - Betts, Lemar
317410 09/27/2023
Inv 10087
Line Item Date Line Item Description
08/24/2023 Skateside Beginners August - Contract Class Instructor 871.50 Inv 10087 Total 871.50
Inv 10090
Line Item Date Line Item Description
08/24/2023 Skateside Intermediate August - Contract Class Instructor 348.60 Inv 10090 Total 348.60
AP-Check Detail (9/12/2023 - 2:48 PM) Page 4
7 - 24
Check Number Check Date Amount
Inv 9945
Line Item Date Line Item Description
08/24/2023 Skateside Summer Camp Wk 9 - Contract Class Instructor 2,677.50 Inv 9945 Total 2,677.50
317410 Total: 3,897.60
LEBE8032 - Betts, Lemar Total: 3,897.60
BMIE8264 - BMI
317411 09/27/2023
Inv 49154656
Line Item Date Line Item Description
08/28/2023 Music licensing 391.00
Inv 49154656 Total 391.00
317411 Total: 391.00
BMIE8264 - BMI Total: 391.00
DABN8267 - Bohan, Diana 101-8030-8021-8267-000
0 09/27/2023
Inv August 2023
Line Item Date Line Item Description
08/31/2023 August Yoga Walk-in - Contract Class Instructor 192.00 08/31/2023 August Yoga monthly - Contract Class Instructor 256.00 Inv August 2023 Total 448.00
0 Total: 448.00
DABN8267 - Bohan, Diana Total: 448.00
DBAR3011 - Brink's Incorporated
317412 09/27/2023
Inv 12370702
Line Item Date Line Item Description
08/01/2023 Monthly Service - Aug 2023 1,815.88
Inv 12370702 Total 1,815.88
Inv 12400757
Line Item Date Line Item Description
09/01/2023 Monthly Service (September 2023) 1,864.56
AP-Check Detail (9/12/2023 - 2:48 PM) Page 5
7 - 25
Check Number Check Date Amount
Inv 12400757 Total 1,864.56
317412 Total: 3,680.44
DBAR3011 - Brink's Incorporated Total: 3,680.44
BRMR8267 - BRIT West Soccer
317413 09/27/2023
Inv 10051
Line Item Date Line Item Description
08/21/2023 Tiny Pros 2-3.5 SA - Contract Class Instructor 1,228.50 Inv 10051 Total 1,228.50
Inv 10055
Line Item Date Line Item Description
08/21/2023 Tiny Pros 3.5-5 SA - Contract Class Instructor 546.00 Inv 10055 Total 546.00
Inv 10072
Line Item Date Line Item Description
08/21/2023 Club Pros 5-7 SA - Contract Class Instructor 819.00 Inv 10072 Total 819.00
Inv 10076
Line Item Date Line Item Description
08/21/2023 Club Pros 7-12 SA - Contract Class Instructor 136.50 Inv 10076 Total 136.50
317413 Total: 2,730.00
BRMR8267 - BRIT West Soccer Total: 2,730.00
PMAB8021 - Budka, Pamela Avry
317414 09/27/2023
Inv August 2023
Line Item Date Line Item Description
08/31/2023 August Chair yoga monthly - Contract Class Instructor 48.00 08/31/2023 August Meditation monthly - Contract Class Instructor 64.00 08/31/2023 August Chair yoga walk- in - Contract Class Instructor 192.00 08/31/2023 August Meditation walk-in - Contract Class Instructor 100.00 Inv August 2023 Total 404.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 6
7 - 26
Check Number Check Date Amount
317414 Total: 404.00
PMAB8021 - Budka, Pamela Avry Total: 404.00
CAL5236 - CA Linen Services
317415 09/27/2023
Inv 2155399
Line Item Date Line Item Description
08/17/2023 Linen service for Fire Station 120.98
Inv 2155399 Total 120.98
Inv 2158987
Line Item Date Line Item Description
08/24/2023 Linen service for Fire Station 124.85
Inv 2158987 Total 124.85
Inv 2162661
Line Item Date Line Item Description
08/24/2023 Linen service for Fire Station 112.16
Inv 2162661 Total 112.16
317415 Total: 357.99
CAL5236 - CA Linen Services Total: 357.99
CAL6695 - California American Water
317416 09/27/2023
Inv 7/21/23-8/18/23
Line Item Date Line Item Description
08/31/2023 Wilson Well 2 Water Service Fee August 2023 23.38 Inv 7/21/23-8/18/23 Total 23.38
317416 Total: 23.38
CAL6695 - California American Water Total: 23.38
CANTAC - Canine Tactical Operations
317417 09/27/2023
Inv 10/17-10/19/23
Line Item Date Line Item Description
09/05/2023 Canine Tactical School for K9 Officer Zamora 10/17-19/23 650.00 Inv 10/17-10/19/23 Total 650.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 7
7 - 27
Check Number Check Date Amount
317417 Total: 650.00
CANTAC - Canine Tactical Operations Total: 650.00
CAN0607 - Cantu Graphics Inc.
317418 09/27/2023
Inv 21650
Line Item Date Line Item Description
08/31/2023 National night out Promo Fliers. 117.75
Inv 21650 Total 117.75
317418 Total: 117.75
CAN0607 - Cantu Graphics Inc. Total: 117.75
CRSC2013 - Capital Research & Consulting LLC
317419 09/27/2023
Inv 3174
Line Item Date Line Item Description
07/05/2023 Capital Research Consulting 457 - Quarterly Fee as of 6/30/23 2,958.79 Inv 3174 Total 2,958.79
317419 Total: 2,958.79
CRSC2013 - Capital Research & Consulting LLC Total: 2,958.79 GBCL4010 - Carrillo, Gilbert
317420 09/27/2023
Inv 08/02/2023
Line Item Date Line Item Description
08/31/2023 Critical Incident Training Reimbursement for Cpl Carrillo 69.55 Inv 08/02/2023 Total 69.55
317420 Total: 69.55
GBCL4010 - Carrillo, Gilbert Total: 69.55
CDW5246 - CDW Government LLC
0 09/27/2023
Inv FQ51006
Line Item Date Line Item Description
12/15/2022 (7) MS GSA OFFICE STD 2021 LTSC 2,134.93
AP-Check Detail (9/12/2023 - 2:48 PM) Page 8
7 - 28
Check Number Check Date Amount
Inv FQ51006 Total 2,134.93
Inv GF29424
Line Item Date Line Item Description
01/17/2023 (1) MS GSA OFFICE STD 2021 LTSC 304.99
Inv GF29424 Total 304.99
0 Total: 2,439.92
CDW5246 - CDW Government LLC Total: 2,439.92
TIM4011 - Charter Communications
317421 09/27/2023
Inv 0224964080823
Line Item Date Line Item Description
08/08/2023 AN 8448 30 008 0224964 Service for 8/8/23 - 9/7/23 54.10 Inv 0224964080823 Total 54.10
Inv 0251967072223
Line Item Date Line Item Description
08/23/2023 AN 8448 30 008 0251967 Service for 7/22/23 - 8/21/23 254.11 Inv 0251967072223 Total 254.11
317421 Total: 308.21
TIM4011 - Charter Communications Total: 308.21
CINTA3 - Cintas Corporation
317422 09/27/2023
Inv 4165208743
Line Item Date Line Item Description
08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 15.54 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 36.27 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 34.83 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 44.20 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 6.42 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 12.84 08/21/2023 Public Works Uniform Cleaning Services 8/21/2023 57.89 Inv 4165208743 Total 207.99
Inv 4165915057
Line Item Date Line Item Description
08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 4.10 08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 12.84 08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 17.29 AP-Check Detail (9/12/2023 - 2:48 PM) Page 9
7 - 29
Check Number Check Date Amount
08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 44.20 08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 6.42 08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 36.27 08/28/2023 Public Works Uniform Cleaning Services 8/28/2023 15.54 Inv 4165915057 Total 136.66
317422 Total: 344.65
317423 09/27/2023
Inv 5172069884
Line Item Date Line Item Description
08/21/2023 First Aid Cabinet & AED Monthly Services for CSD 37.93 Inv 5172069884 Total 37.93
317423 Total: 37.93
CINTAS - Cintas Corporation Total: 382.58
JMCB6710 - Cipres Bravo, Jose Manuel
317424 09/27/2023
Inv 8/18/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/18/2023 25.28
Inv 8/18/2023 Total 25.28
317424 Total: 25.28
JMCB6710 - Cipres Bravo, Jose Manuel Total: 25.28
ALH4011 - City of Alhambra
317425 09/27/2023
Inv 114475
Line Item Date Line Item Description
08/24/2023 Provides for the use of multi-city training facility 4,634.88 Inv 114475 Total 4,634.88
317425 Total: 4,634.88
ALH4011 - City of Alhambra Total: 4,634.88
ALPD4010 - City of Alhambra Police Department
317426 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 10
7 - 30
Check Number Check Date Amount
Inv SP 07/2023
Line Item Date Line Item Description
08/15/2023 Inmate housing for July 2023 1,720.00
Inv SP 07/2023 Total 1,720.00
317426 Total: 1,720.00
ALPD4010 - City of Alhambra Police Department Total: 1,720.00 MNBL8170 - Crestline Software, LLC
0 09/27/2023
Inv INV2868
Line Item Date Line Item Description
07/01/2023 Monthly Service (July 2023) 26,746.00
Inv INV2868 Total 26,746.00
Inv INV3242
Line Item Date Line Item Description
08/01/2023 Monthly Service (August 2023) 26,750.30
Inv INV3242 Total 26,750.30
Inv INV3389
Line Item Date Line Item Description
08/10/2023 Lock Box (July 2023) 717.75
08/10/2023 Credit Card/Returns (July 2023) 8,632.42
Inv INV3389 Total 9,350.17
Inv INV3445
Line Item Date Line Item Description
08/10/2023 Commercial Water Rebate Mailer 1,290.88
08/10/2023 Printing and Postage (July 2023) 2,052.56
Inv INV3445 Total 3,343.44
Inv INV3626
Line Item Date Line Item Description
09/01/2023 Monthly Service (September 2023) 26,758.90
Inv INV3626 Total 26,758.90
0 Total: 92,948.81
MNBL8170 - Crestline Software, LLC Total: 92,948.81
DSP0755 - D & S Printing
AP-Check Detail (9/12/2023 - 2:48 PM) Page 11
7 - 31
Check Number Check Date Amount
317427 09/27/2023
Inv 8008
Line Item Date Line Item Description
08/24/2023 Envelopes for Community Development - Qty # 1000 203.96 Inv 8008 Total 203.96
Inv 9004
Line Item Date Line Item Description
09/01/2023 Police Department printing equipment 220.50
Inv 9004 Total 220.50
317427 Total: 424.46
DSP0755 - D & S Printing Total: 424.46
DRLL2051 - Dapeer, Rosenblit & Litvak, LLP
317428 09/27/2023
Inv 21866
Line Item Date Line Item Description
07/31/2023 Legal Services - Service for 7/13/23 - 7/31/23 2,355.80 Inv 21866 Total 2,355.80
317428 Total: 2,355.80
DRLL2051 - Dapeer, Rosenblit & Litvak, LLP Total: 2,355.80 ANDDOVE - Dove, Andrew
317429 09/27/2023
Inv 60163725
Line Item Date Line Item Description
08/31/2023 Refund of Rec Class, Patron mistakenly signed up. 120.00 Inv 60163725 Total 120.00
317429 Total: 120.00
ANDDOVE - Dove, Andrew Total: 120.00
ECHK9 - Echelon K9, LLC
317430 09/27/2023
Inv SPPD-001
Line Item Date Line Item Description
08/31/2023 K9 Program Management Course for K9 Officer Zamora 600.00 Inv SPPD-001 Total 600.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 12
7 - 32
Check Number Check Date Amount
317430 Total: 600.00
ECHK9 - Echelon K9, LLC Total: 600.00
ENT5426 - Entenmann-Rovin
317431 09/27/2023
Inv 0175501-IN
Line Item Date Line Item Description
08/09/2023 Police Department - Supplies & Badges 3,736.52 Inv 0175501-IN Total 3,736.52
Inv 0175534-IN
Line Item Date Line Item Description
08/10/2023 Police Department - Supplies & Badges 16.00
Inv 0175534-IN Total 16.00
317431 Total: 3,752.52
ENT5426 - Entenmann-Rovin Total: 3,752.52
EURO6710 - Eurofins Eaton Analytical
0 09/27/2023
Inv 3800028671
Line Item Date Line Item Description
08/31/2023 Laboratory testing and analysis of City's water system July23. 1,503.00 Inv 3800028671 Total 1,503.00
0 Total: 1,503.00
EURO6710 - Eurofins Eaton Analytical Total: 1,503.00
FERNO - Ferno-Washington, Inc.
0 09/27/2023
Inv CR-002178-21
Line Item Date Line Item Description
07/31/2023 Repairs to front line gurney rescue ambulance 227.25 Inv CR-002178-21 Total 227.25
0 Total: 227.25
FERNO - Ferno-Washington, Inc. Total: 227.25
AP-Check Detail (9/12/2023 - 2:48 PM) Page 13
7 - 33
Check Number Check Date Amount
ATFR4011 - Fierro, Anthony
317432 09/27/2023
Inv 08/28/2023
Line Item Date
08/31/2023 92.70
Line Item Description
Domestic Violence Training Reimbursement for P.A. Fierro 08/28/23 Inv 08/28/2023 Total 92.70
317432 Total: 92.70
ATFR4011 - Fierro, Anthony Total: 92.70
FLCGRP - Flock Group, Inc.
317433 09/27/2023
Inv INV-20822
Line Item Date Line Item Description
08/21/2023 Repairs to camera at Orange Grove/Columbia from collision 1,300.00 Inv INV-20822 Total 1,300.00
317433 Total: 1,300.00
FLCGRP - Flock Group, Inc. Total: 1,300.00
FHCM5011 - Foothill Communications
317434 09/27/2023
Inv INV6450
Line Item Date Line Item Description
09/01/2023 Service and Repair of Communication Equipment 10/1/23-12/31/23 3,000.00 Inv INV6450 Total 3,000.00
317434 Total: 3,000.00
FHCM5011 - Foothill Communications Total: 3,000.00
THAFNCO - Franco, Thalia
317435 09/27/2023
Inv 60004398
Line Item Date Line Item Description
08/31/2023 Full refund of Orange Grove Park Gazebo for Aug 20, due to rain. 141.00 Inv 60004398 Total 141.00
317435 Total: 141.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 14
7 - 34
Check Number Check Date Amount
THAFNCO - Franco, Thalia Total: 141.00
FRNCPOST - FRANCOTYP-POSTALIA, INC.
317436 09/27/2023
Inv RI105882448
Line Item Date Line Item Description
08/18/2023 Sealant for Postbase mailing machine 43.53
Inv RI105882448 Total 43.53
317436 Total: 43.53
FRNCPOST - FRANCOTYP-POSTALIA, INC. Total: 43.53
JUFU5011 - Furtado, Justin
317437 09/27/2023
Inv October 2023
Line Item Date Line Item Description
08/16/2023 Advanced Disability Pension Payment - October 2023 4,307.50 Inv October 2023 Total 4,307.50
317437 Total: 4,307.50
JUFU5011 - Furtado, Justin Total: 4,307.50
GALL5011 - Galls, LLC
317438 09/27/2023
Inv 025262820
Line Item Date Line Item Description
08/03/2023 Fire Department Uniforms 457.53
Inv 025262820 Total 457.53
Inv 025262934
Line Item Date Line Item Description
08/03/2023 Uniform polo for Fierro 118.15
Inv 025262934 Total 118.15
Inv 025267669
Line Item Date Line Item Description
08/03/2023 Drop leg mag pouch for Zamora, Godoy, Gruenewald, Hernandez 137.67 Inv 025267669 Total 137.67
Inv 025275542
Line Item Date Line Item Description
AP-Check Detail (9/12/2023 - 2:48 PM) Page 15
7 - 35
Check Number Check Date Amount
08/04/2023 Uniform polo for Zeng 110.34
Inv 025275542 Total 110.34
Inv 025306016
Line Item Date Line Item Description
08/08/2023 Uniform polo for Rodriguez 220.68
Inv 025306016 Total 220.68
Inv 025371135
Line Item Date Line Item Description
08/14/2023 Uniform emblem for Smith 6.57
Inv 025371135 Total 6.57
Inv 025421883
Line Item Date Line Item Description
08/18/2023 Wool uniform shirt for Recruit Hernandez 161.56 Inv 025421883 Total 161.56
Inv 025421998
Line Item Date Line Item Description
08/18/2023 OC spray holder for Hernandez 35.92
Inv 025421998 Total 35.92
317438 Total: 1,248.42
GALL5011 - Galls, LLC Total: 1,248.42
RYAN - Garcia, Ryan
317439 09/27/2023
Inv 8/26/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/26/2023 13.36
Inv 8/26/2023 Total 13.36
Inv 8/8/2023
Line Item Date Line Item Description
08/08/2023 Certification Reimbursement 105.00
Inv 8/8/2023 Total 105.00
Inv 8/8/2023 P2
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/08/2023 9.30
AP-Check Detail (9/12/2023 - 2:48 PM) Page 16
7 - 36
Check Number Check Date Amount
Inv 8/8/2023 P2 Total 9.30
317439 Total: 127.66
RYAN - Garcia, Ryan Total: 127.66
EGGO4011 - Giron-Garrido, Elias
317440 09/27/2023
Inv 08/10/2023
Line Item Date Line Item Description
08/31/2023 Mental Health Training Reimbursement for Officer Giron 08/10/23 80.16 Inv 08/10/2023 Total 80.16
317440 Total: 80.16
EGGO4011 - Giron-Garrido, Elias Total: 80.16
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV
0 09/27/2023
Inv INV-34046
Line Item Date Line Item Description
06/01/2023 Subscription services Perform and Insight - 7/1/23 - 6/30/24 11,497.59 Inv INV-34046 Total 11,497.59
Inv INV-34068
Line Item Date Line Item Description
06/12/2023 Subscription services for Govertmentjobs.com 7/12/23 - 7/11/24 1,317.69 Inv INV-34068 Total 1,317.69
0 Total: 12,815.28
GOVE2013 - Governmentjobs.com, Inc. DBA NEOGOV Total: 12,815.28 ISGU4011 - Gutierrez, Issac
317441 09/27/2023
Inv 08/10/2023
Line Item Date Line Item Description
08/31/2023 Mental Health Training Reimbursement for Ofcr Gutierrez 08/10/23 63.32 Inv 08/10/2023 Total 63.32
317441 Total: 63.32
AP-Check Detail (9/12/2023 - 2:48 PM) Page 17
7 - 37
Check Number Check Date Amount
ISGU4011 - Gutierrez, Issac Total: 63.32
SHERHEND - Henderson, Sherise
317442 09/27/2023
Inv 133619
Line Item Date Line Item Description
08/31/2023 Refund of Gazebo reservation due to not meeting standard. 112.00 Inv 133619 Total 112.00
317442 Total: 112.00
SHERHEND - Henderson, Sherise Total: 112.00
RIHZ6601 - Hernandez, Ricardo
317443 09/27/2023
Inv 7/22/2023
Line Item Date Line Item Description
07/22/2023 Mileage Reimbursement - 07/22/2023 8.91
Inv 7/22/2023 Total 8.91
Inv 8/13/2023
Line Item Date Line Item Description
08/19/2023 Mileage Reimbursement - 08/13/2023 10.61
Inv 8/13/2023 Total 10.61
Inv 8/14/2023
Line Item Date Line Item Description
08/14/2023 Mileage Reimbursement - 08/17/2023 10.48
Inv 8/14/2023 Total 10.48
Inv 8/18/2023
Line Item Date Line Item Description
08/14/2023 Mileage Reimbursement - 08/18/2023 10.48
Inv 8/18/2023 Total 10.48
Inv 8/19/2023
Line Item Date Line Item Description
08/19/2023 Mileage Reimbursement - 08/19/2023 10.48
Inv 8/19/2023 Total 10.48
Inv 8/20/2023
Line Item Date Line Item Description
08/20/2023 Mileage Reimbursement - 08/20/2023 10.48
AP-Check Detail (9/12/2023 - 2:48 PM) Page 18
7 - 38
Check Number Check Date Amount
Inv 8/20/2023 Total 10.48
317443 Total: 61.44
RIHZ6601 - Hernandez, Ricardo Total: 61.44
ADHA6116 - Herrera, Adam
317444 09/27/2023
Inv 7/17/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 07/13/2023 26.86
Inv 7/17/2023 Total 26.86
Inv 7/25/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 07/25/2023 80.57
Inv 7/25/2023 Total 80.57
317444 Total: 107.43
ADHA6116 - Herrera, Adam Total: 107.43
HOMCOMMU - Hom, Reagan
317445 09/27/2023
Inv 08022023
Line Item Date Line Item Description
08/30/2023 Unit #1705 radio replacement and mounting rack replacement 1,339.81 Inv 08022023 Total 1,339.81
317445 Total: 1,339.81
HOMCOMMU - Hom, Reagan Total: 1,339.81
HONYAKU - Honyaku USA INC.
317446 09/27/2023
Inv 23827
Line Item Date Line Item Description
08/22/2023 Survey Flyer Translation - Chinese & Spanish 361.92 Inv 23827 Total 361.92
317446 Total: 361.92
AP-Check Detail (9/12/2023 - 2:48 PM) Page 19
7 - 39
Check Number Check Date Amount
HONYAKU - Honyaku USA INC. Total: 361.92
TSUHNG - Huang, Tsu Jit
0 09/27/2023
Inv 10342
Line Item Date Line Item Description
08/31/2023 Cadio Dance - August - Contract Class Instructor 84.50 Inv 10342 Total 84.50
0 Total: 84.50
TSUHNG - Huang, Tsu Jit Total: 84.50
IBLS6116 - Ibarra, Luis
317447 09/27/2023
Inv 8/11/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/11/2023 5.37
Inv 8/11/2023 Total 5.37
317447 Total: 5.37
IBLS6116 - Ibarra, Luis Total: 5.37
JSAR4011 - Jack's Auto Repair
317448 09/27/2023
Inv 18430
Line Item Date Line Item Description
08/25/2023 Ignition coil & brake/rotor replacement unit #1909 685.76 Inv 18430 Total 685.76
Inv 18549
Line Item Date Line Item Description
08/25/2023 Cooling fan & headlight replacement unit #1908 637.97 Inv 18549 Total 637.97
Inv 18561
Line Item Date Line Item Description
08/30/2023 Routine 45 Day Inspection of Dial-A-Ride Vehicle 80 66.00 Inv 18561 Total 66.00
317448 Total: 1,389.73
AP-Check Detail (9/12/2023 - 2:48 PM) Page 20
7 - 40
Check Number Check Date Amount
JSAR4011 - Jack's Auto Repair Total: 1,389.73
CUR7778 - L.N. Curtis & Sons
317449 09/27/2023
Inv INV699479
Line Item Date Line Item Description
08/10/2023 Safety Firefighting Gear, PPE 615.61
Inv INV699479 Total 615.61
317449 Total: 615.61
CUR7778 - L.N. Curtis & Sons Total: 615.61
CNDLAI - Lai, Cindy
317450 09/27/2023
Inv 60197529
Line Item Date Line Item Description
08/31/2023 Refund of GYH Refundable Deposit. 294.00
08/31/2023 Refund of GYH Hourly fee due to AC failure. 89.00 Inv 60197529 Total 383.00
317450 Total: 383.00
CNDLAI - Lai, Cindy Total: 383.00
LCCS8060 - League of California Cities
317451 09/27/2023
Inv 006523
Line Item Date Line Item Description
08/17/2023 Job Posting - Deputy Police Chief 300.00
Inv 006523 Total 300.00
317451 Total: 300.00
LCCS8060 - League of California Cities Total: 300.00
RCLE4011 - Lee, Rachel
317452 09/27/2023
Inv 08/28/2023
Line Item Date Line Item Description
08/31/2023 Domestic Violence Training Reimbursement for P.A. Lee 08/28/23 99.71 Inv 08/28/2023 Total 99.71
AP-Check Detail (9/12/2023 - 2:48 PM) Page 21
7 - 41
Check Number Check Date Amount
317452 Total: 99.71
RCLE4011 - Lee, Rachel Total: 99.71
DEBLWS - Lewis, Deborah
317453 09/27/2023
Inv 082823
Line Item Date Line Item Description
08/31/2023 Notary Services for Two Applicants 65.00
Inv 082823 Total 65.00
317453 Total: 65.00
DEBLWS - Lewis, Deborah Total: 65.00
LIFE822 - Life-Assist Inc.
317454 09/27/2023
Inv 1356292
Line Item Date Line Item Description
08/23/2023 Fire Medical Supplies for Paramedic Services 2,569.18 Inv 1356292 Total 2,569.18
317454 Total: 2,569.18
LIFE822 - Life-Assist Inc. Total: 2,569.18
TRKLU - Luu, Trung K
317455 09/27/2023
Inv 133612
Line Item Date Line Item Description
08/31/2023 refund rec class due to cancellation for low enrollment 170.00 Inv 133612 Total 170.00
317455 Total: 170.00
TRKLU - Luu, Trung K Total: 170.00
KVMC6710 - Machado, Kelvin
317456 09/27/2023
Inv 8.8.2023
Line Item Date Line Item Description
08/17/2023 Mileage Reimbursement - 08/08/2023 21.88
AP-Check Detail (9/12/2023 - 2:48 PM) Page 22
7 - 42
Check Number Check Date Amount
Inv 8.8.2023 Total 21.88
317456 Total: 21.88
KVMC6710 - Machado, Kelvin Total: 21.88
VCMA6710 - Magana, Victor
317457 09/27/2023
Inv 8/22/2023
Line Item Date Line Item Description
08/31/2023 Safety Boots for Water Maintenance Worker - Reimbursement 484.51 Inv 8/22/2023 Total 484.51
317457 Total: 484.51
VCMA6710 - Magana, Victor Total: 484.51
MCM2352 - McMaster Carr Supply Co
317458 09/27/2023
Inv 10825485
Line Item Date Line Item Description
08/31/2023 Chemical Tubing purchase to replace chlorine tube 390.26 Inv 10825485 Total 390.26
317458 Total: 390.26
MCM2352 - McMaster Carr Supply Co Total: 390.26
MCHMDNA - Medina, Michelle T.
317459 09/27/2023
Inv 133520
Line Item Date Line Item Description
08/31/2023 Refund of rec class with admin fee applied due to hot weather. 108.00 Inv 133520 Total 108.00
317459 Total: 108.00
MCHMDNA - Medina, Michelle T. Total: 108.00
JUSM7000 - Miller, Justin
317460 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 23
7 - 43
Check Number Check Date Amount
Inv October 2023
Line Item Date Line Item Description
08/16/2023 Advanced Disability Pension Payment - October 2023 4,307.50 Inv October 2023 Total 4,307.50
317460 Total: 4,307.50
JUSM7000 - Miller, Justin Total: 4,307.50
MMA2011 - MMASC
317461 09/27/2023
Inv 7961
Line Item Date Line Item Description
08/03/2023 2023 Annual Conference Registration - Alma Medina 550.00 Inv 7961 Total 550.00
Inv 8046
Line Item Date Line Item Description
08/14/2023 2023 Annual Conference Registration - Tiara Solorzano 650.00 Inv 8046 Total 650.00
317461 Total: 1,200.00
317462 09/27/2023
Inv INV-CY23-24
Line Item Date Line Item Description
07/31/2023 MMASC Membership - S Pinto 90.00
Inv INV-CY23-24 Total 90.00
317462 Total: 90.00
MMSC2011 - MMASC Total: 1,290.00
MPLC8021 - Motion Picture Licensing Corp.
317463 09/27/2023
Inv 504424728
Line Item Date Line Item Description
08/31/2023 Annual motion picture License for O.G 10/23-09/24 753.64 Inv 504424728 Total 753.64
317463 Total: 753.64
AP-Check Detail (9/12/2023 - 2:48 PM) Page 24
7 - 44
Check Number Check Date Amount
MPLC8021 - Motion Picture Licensing Corp. Total: 753.64 MRPT8134 - Motorport USA
317464 09/27/2023
Inv 1238
Line Item Date Line Item Description
08/30/2023 Gear for Motor Officers 1,459.76
Inv 1238 Total 1,459.76
317464 Total: 1,459.76
MRPT8134 - Motorport USA Total: 1,459.76
MVCH3011 - MV Cheng & Associates Inc.
317465 09/27/2023
Inv 08/31/2023 A
Line Item Date Line Item Description
09/11/2023 Temporary Staffing Serivces - Finance Senior Accountant 6,525.00 Inv 08/31/2023 A Total 6,525.00
317465 Total: 6,525.00
MVCH3011 - MV Cheng & Associates Inc. Total: 6,525.00
HIRNADA - Nada, Hiroshi
317466 09/27/2023
Inv 51452
Line Item Date Line Item Description
08/31/2023 Charter Bus Services for LACMA trip 1,120.00 Inv 51452 Total 1,120.00
Inv 51472
Line Item Date Line Item Description
08/31/2023 Charter Bus Services for LA Farmers Market 1,120.00 Inv 51472 Total 1,120.00
Inv 51490
Line Item Date Line Item Description
08/31/2023 Charter Bus Services for Festival of Arts-Laguna Beach 1,120.00 Inv 51490 Total 1,120.00
317466 Total: 3,360.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 25
7 - 45
Check Number Check Date Amount
HIRNADA - Nada, Hiroshi Total: 3,360.00
ORA4011 - Orange County Sheriff's Department
317467 09/27/2023
Inv 09/11-15/23
Line Item Date Line Item Description
08/31/2023 Mandatory Basic Tc Course for Cpl. Carrillo And Borrello 175.00 Inv 09/11-15/23 Total 175.00
317467 Total: 175.00
ORA4011 - Orange County Sheriff's Department Total: 175.00 PWP4465 - Pasadena Water & Power
317468 09/27/2023
Inv 197757904828
Line Item Date Line Item Description
08/31/2023 Water Purchased from City of Pasadena August 2023 3,333.25 Inv 197757904828 Total 3,333.25
317468 Total: 3,333.25
PWP4465 - Pasadena Water & Power Total: 3,333.25
PAY7788 - Payke Gymnastics
317469 09/27/2023
Inv 10170
Line Item Date Line Item Description
08/21/2023 August New Stars Soccer - Contract Class Instructor 180.00 Inv 10170 Total 180.00
Inv 10173
Line Item Date Line Item Description
08/21/2023 August Shining Stars Soccer - Contract Class Instructor 180.00 Inv 10173 Total 180.00
Inv 10194
Line Item Date Line Item Description
08/21/2023 August Tiny Stars - Contract Class Instructor 320.00 Inv 10194 Total 320.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 26
7 - 46
Check Number Check Date Amount
317469 Total: 680.00
PAY7788 - Payke Gymnastics Total: 680.00
PHECTMGT - Phoenix Construction & Management
317470 09/27/2023
Inv Planning 957
Line Item Date Line Item Description
08/29/2023 Refund for Planning Project 23-111 182.00
08/29/2023 Refund for Planning Project 23-111 18.20
Inv Planning 957 Total 200.20
317470 Total: 200.20
PHECTMGT - Phoenix Construction & Management Total: 200.20 PLBD7011 - Planetbids
317471 09/27/2023
Inv 823071
Line Item Date Line Item Description
08/23/2023 System Vendor and Bid Management Module - FY 23/24 3,039.92 08/23/2023 System Vendor and Bid Management Module - FY 23/24 3,039.92 08/23/2023 System Vendor and Bid Management Module - FY 23/24 3,039.92 Inv 823071 Total 9,119.76
317471 Total: 9,119.76
PLBD7011 - Planetbids Total: 9,119.76
POS5265 - Post Alarm Systems
0 09/27/2023
Inv 1576402
Line Item Date Line Item Description
08/31/2023 Fire Monitoring for WMB and Orange grove 5/1 - 5/31/23 54.33 08/31/2023 Fire Monitoring for WMB and Orange grove 5/1 - 5/31/23 54.33 Inv 1576402 Total 108.66
0 Total: 108.66
POS5265 - Post Alarm Systems Total: 108.66
PUBRSKAG - Public Agency Risk Management Association
317472 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 27
7 - 47
Check Number Check Date Amount
Inv 305
Line Item Date Line Item Description
07/01/2023 Public Entity Membership 7/1/23 - 6/30/24 300.00 Inv 305 Total 300.00
317472 Total: 300.00
PUBRSKAG - Public Agency Risk Management Association Total: 300.00 CSAC2012 - Public Risk, Innovation, Solutions, and Management 0 09/27/2023
Inv 24400041
Line Item Date Line Item Description
07/06/2023 Employee Assistance Program - July to September 2023 2,253.48 Inv 24400041 Total 2,253.48
0 Total: 2,253.48
CSAC2012 - Public Risk, Innovation, Solutions, and Management Total: 2,253.48 MCPSTI - Pusateri, Michele
0 09/27/2023
Inv 10157
Line Item Date Line Item Description
08/29/2023 Pickleball August Tuesday - Contract Class Instructor 507.00 Inv 10157 Total 507.00
Inv 10161
Line Item Date Line Item Description
08/29/2023 Pickleball August Wednesday - Contract Class Instructor 845.00 Inv 10161 Total 845.00
Inv 10164
Line Item Date Line Item Description
08/29/2023 Pickleball August Saturday - Contract Class Instructor 633.75 Inv 10164 Total 633.75
0 Total: 1,985.75
MCPSTI - Pusateri, Michele Total: 1,985.75
REPA8170 - R.E. Patterson & Associates
AP-Check Detail (9/12/2023 - 2:48 PM) Page 28
7 - 48
Check Number Check Date Amount
317473 09/27/2023
Inv 1455
Line Item Date Line Item Description
08/17/2023 City Council Presentation and Delivery of Final Draft of LHMP. 16,500.00 Inv 1455 Total 16,500.00
317473 Total: 16,500.00
REPA8170 - R.E. Patterson & Associates Total: 16,500.00 RTPC5500 - Regional TAP Service Center
317474 09/27/2023
Inv 6019908
Line Item Date Line Item Description
08/28/2023 Metro 30 Day Senior Bus Pass subsidy payment May 2023 200.00 Inv 6019908 Total 200.00
Inv 6020309
Line Item Date Line Item Description
08/28/2023 Metro 30 Day Senior Bus Pass subsidy payment June 2023 192.00 Inv 6020309 Total 192.00
317474 Total: 392.00
RTPC5500 - Regional TAP Service Center Total: 392.00
ROWI2011 - Right of Way Inc.
317475 09/27/2023
Inv 66328
Line Item Date Line Item Description
08/30/2023 DUI Checkpoint Supplies - Traffic Cones (grant funding) 3,450.03 Inv 66328 Total 3,450.03
317475 Total: 3,450.03
ROWI2011 - Right of Way Inc. Total: 3,450.03
MANRIOS - Rios, Manny
317476 09/27/2023
Inv 133638
Line Item Date Line Item Description
08/31/2023 Refund of Insurance fee for reservation, insur.provided. 101.15 08/31/2023 Refund of kitchen fee.kitchen not needed. 169.00 08/31/2023 Refund of refundable deposit of the reservation of WMB. 561.00 AP-Check Detail (9/12/2023 - 2:48 PM) Page 29
7 - 49
Check Number Check Date Amount
Inv 133638 Total 831.15
317476 Total: 831.15
MANRIOS - Rios, Manny Total: 831.15
TIMR6116 - Rodriguez, Tim
317477 09/27/2023
Inv 8/12/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/12/2023 28.03
Inv 8/12/2023 Total 28.03
317477 Total: 28.03
TIMR6116 - Rodriguez, Tim Total: 28.03
RAMS3041 - Rogers Anderson, Malody & Scott LLP
0 09/27/2023
Inv 73203
Line Item Date Line Item Description
07/31/2023 Audit Services FY 2022-23 3,784.00
07/31/2023 Audit Services FY 2022-23 4,816.00
Inv 73203 Total 8,600.00
Inv 73296
Line Item Date Line Item Description
07/31/2023 Audit Services FY 2022-23 1,680.00
07/31/2023 Audit Services FY 2022-23 1,320.00
Inv 73296 Total 3,000.00
0 Total: 11,600.00
RAMS3041 - Rogers Anderson, Malody & Scott LLP Total: 11,600.00 SSSS8267 - Round Star West, LLC
0 09/27/2023
Inv 10059
Line Item Date Line Item Description
08/29/2023 Super Soccer - Parent Me - Contract Class Instructor 179.40 Inv 10059 Total 179.40
AP-Check Detail (9/12/2023 - 2:48 PM) Page 30
7 - 50
Check Number Check Date Amount
Inv 10061
Line Item Date Line Item Description
08/29/2023 Super Soccer - (3-4 AM) - Contract Class Instructor 179.40 Inv 10061 Total 179.40
Inv 10065
Line Item Date Line Item Description
08/29/2023 Super Soccer- (2-3) - Contract Class Instructor 358.80 Inv 10065 Total 358.80
Inv 10166
Line Item Date Line Item Description
08/29/2023 Super Soccer- (3-4 PM) - Contract Class Instructor 269.10 Inv 10166 Total 269.10
0 Total: 986.70
SSSS8267 - Round Star West, LLC Total: 986.70
RTTKLLP - Rutan & Tucker, LLP
317478 09/27/2023
Inv 967811
Line Item Date Line Item Description
08/10/2023 Legal Services - Srvice for July 2023 270.00 Inv 967811 Total 270.00
317478 Total: 270.00
RTTKLLP - Rutan & Tucker, LLP Total: 270.00
SGEP2011 - San Gabriel Valley Economic Partnership
317479 09/27/2023
Inv 7945
Line Item Date Line Item Description
09/01/2023 Annual Renewal of Local Gov't Membership 2,625.00 Inv 7945 Total 2,625.00
317479 Total: 2,625.00
SGEP2011 - San Gabriel Valley Economic Partnership Total: 2,625.00 SAN8569 - Sandler Brothers
AP-Check Detail (9/12/2023 - 2:48 PM) Page 31
7 - 51
Check Number Check Date Amount
317480 09/27/2023
Inv 0244011-lN
Line Item Date Line Item Description
08/31/2023 Cleaning Rags for Water Distribution 361.95
Inv 0244011-lN Total 361.95
317480 Total: 361.95
SAN8569 - Sandler Brothers Total: 361.95
SAXE2013 - Saxe-Clifford PH.D, Susan
317481 09/27/2023
Inv 23-0823-7
Line Item Date Line Item Description
08/23/2023 Psychological evaluation for CCW applicants 900.00 Inv 23-0823-7 Total 900.00
Inv 23-0828-12
Line Item Date Line Item Description
08/28/2023 Psychological evaluation for CCW applicants 450.00 Inv 23-0828-12 Total 450.00
Inv 23-0831-6
Line Item Date Line Item Description
08/31/2023 Psychological evaluation for CCW applicants 900.00 Inv 23-0831-6 Total 900.00
317481 Total: 2,250.00
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 2,250.00
SHO7777 - Showcases
0 09/27/2023
Inv 326942
Line Item Date Line Item Description
08/07/2023 DVD cases and CD albums 586.71
Inv 326942 Total 586.71
Inv 327016
Line Item Date Line Item Description
08/17/2023 CD cases & CD Albums 244.35
Inv 327016 Total 244.35
AP-Check Detail (9/12/2023 - 2:48 PM) Page 32
7 - 52
Check Number Check Date Amount
Inv 327017
Line Item Date Line Item Description
08/17/2023 CD cases & CD Albums 302.40
Inv 327017 Total 302.40
Inv 327076
Line Item Date Line Item Description
08/28/2023 DVD cases 460.08
Inv 327076 Total 460.08
0 Total: 1,593.54
SHO7777 - Showcases Total: 1,593.54
SPUSDD - South Pasadena Unified School District
317482 09/27/2023
Inv 06/15-06/29/23
Line Item Date Line Item Description
08/31/2023 Summer Camp Med Rec Swim at SPHS 884.00
Inv 06/15-06/29/23 Total 884.00
317482 Total: 884.00
SPUSDD - South Pasadena Unified School District Total: 884.00 SOU3232 - South Pasadena Tournament of Roses Association 0 09/27/2023
Inv 06/21/23 Item 2
Line Item Date
08/31/2023 12,000.00
Line Item Description
City contribution of business improvement tax to S.P.T.O.R.

Inv 06/21/23 Item 2 Total 12,000.00
0 Total: 12,000.00
SOU3232 - South PasadenaTournament of Roses Association Total: 12,000.00 SPBK - Springbrook Holding Company, LLC
0 09/27/2023
Inv INV-014127
Line Item Date Line Item Description
08/09/2023 CivicPay PayPad Transaction Fee Jul 2023 128.00 Inv INV-014127 Total 128.00
AP-Check Detail (9/12/2023 - 2:48 PM) Page 33
7 - 53
Check Number Check Date Amount
Inv INV-014252
Line Item Date Line Item Description
08/09/2023 Activate Conference Fee - Ani Sargsyan 795.00 Inv INV-014252 Total 795.00
Inv INV-014473
Line Item Date Line Item Description
09/07/2023 CivicPay PayPad Transaction Fee Aug 2023 123.00 Inv INV-014473 Total 123.00
0 Total: 1,046.00
SPBK - Springbrook Holding Company, LLC Total: 1,046.00 STA5219 - Staples Business Advantage
0 09/27/2023
Inv 3545154641
Line Item Date Line Item Description
08/16/2023 Admin cleaning and storage supplies 157.16
Inv 3545154641 Total 157.16
Inv 3545154642
Line Item Date Line Item Description
08/16/2024 Public Works Department- St Lgt Office Suplies 99.48 Inv 3545154642 Total 99.48
Inv 3545444847
Line Item Date Line Item Description
08/19/2023 General Office Supplies 229.86
Inv 3545444847 Total 229.86
Inv 3545444848
Line Item Date Line Item Description
08/16/2023 Community Development Office Supplies 336.23 Inv 3545444848 Total 336.23
Inv 3545444849
Line Item Date Line Item Description
08/28/2023 Senior Center supplies 147.70
Inv 3545444849 Total 147.70
AP-Check Detail (9/12/2023 - 2:48 PM) Page 34
7 - 54
Check Number Check Date Amount
Inv 3545540876
Line Item Date Line Item Description
08/21/2023 Office Supplies for Department 235.55
Inv 3545540876 Total 235.55
Inv 3545540877
Line Item Date Line Item Description
08/22/2023 PD office supplies 481.13
Inv 3545540877 Total 481.13
Inv 3545799899
Line Item Date Line Item Description
08/23/2023 Notebooks, deskstop shelf, glue 35.85
Inv 3545799899 Total 35.85
Inv 3545799900
Line Item Date Line Item Description
08/25/2023 PD office supplies 92.16
Inv 3545799900 Total 92.16
Inv 3546123141
Line Item Date Line Item Description
08/23/2023 flash drive 32.24
Inv 3546123141 Total 32.24
0 Total: 1,847.36
STA5219 - Staples Business Advantage Total: 1,847.36
STARKMKT - Starke Marketing Inc.
317483 09/27/2023
Inv 1260
Line Item Date Line Item Description
08/23/2023 Employeer Benefits Guide Booklet Design and Printing 2,000.00 Inv 1260 Total 2,000.00
317483 Total: 2,000.00
STARKMKT - Starke Marketing Inc. Total: 2,000.00
SCO3311 - State Controller
317484 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 35
7 - 55
Check Number Check Date Amount
Inv FTB-00005954
Line Item Date Line Item Description
05/18/2023 Francise Tax Board Offsets - 01/01/2022-12/31/2022. 174.99 Inv FTB-00005954 Total 174.99
317484 Total: 174.99
SCO3311 - State Controller Total: 174.99
TIFSTBRT - Stubbert, Tiffany
317485 09/27/2023
Inv W3930461
Line Item Date Line Item Description
08/07/2023 Community Room Security Deposit Refund - Tiffany Stubbert 294.00 Inv W3930461 Total 294.00
317485 Total: 294.00
TIFSTBRT - Stubbert, Tiffany Total: 294.00
STSM1020 - Studio Spectrum, Inc.
0 09/27/2023
Inv 192493
Line Item Date Line Item Description
08/22/2023 Shock Mount Mic Base 161.52
Inv 192493 Total 161.52
0 Total: 161.52
STSM1020 - Studio Spectrum, Inc. Total: 161.52
SCRR4010 - Superior Court of California, County of LA
317486 09/27/2023
Inv July 2023
Line Item Date Line Item Description
08/18/2023 Citations processed for the month of July 2023 3,396.50 Inv July 2023 Total 3,396.50
317486 Total: 3,396.50
SCRR4010 - Superior Court of California, County of LA Total: 3,396.50 AP-Check Detail (9/12/2023 - 2:48 PM) Page 36
7 - 56
Check Number Check Date Amount
BNYM6712 - The Bank of New York Mellon Trust Company, N.A. 0 09/27/2023
Inv SOPASAWTR16
Line Item Date Line Item Description
08/22/2023 2016 Water Revenue Bonds - Interest 731,918.75 08/22/2023 2016 Water Revenue Bonds - Principal 985,000.00 Inv SOPASAWTR16 Total 1,716,918.75
0 Total: 1,716,918.75
BNYM6712 - The Bank of New York Mellon Trust Company, N.A. Total: 1,716,918.75 POR4707 - United Site Services, Inc.
317487 09/27/2023
Inv INV-01850287
Line Item Date Line Item Description
07/11/2023 Skate Park Portable Toilet & Hand Washing Station 856.55 Inv INV-01850287 Total 856.55
Inv INV-01927218
Line Item Date Line Item Description
09/05/2023 Skate Park Portable Toilet & Hand Washing Station 597.41 Inv INV-01927218 Total 597.41
317487 Total: 1,453.96
POR4707 - United Site Services, Inc. Total: 1,453.96
UNI7778 - United Storm Water, Inc.
317488 09/27/2023
Inv SW40897
Line Item Date Line Item Description
08/31/2023 355 Camino Del Cielo-Assisted with Vactor Truck & Jetting 1,655.28 Inv SW40897 Total 1,655.28
317488 Total: 1,655.28
UNI7778 - United Storm Water, Inc. Total: 1,655.28
RBURBND - Urband, Robert
317489 09/27/2023
Inv 133580
Line Item Date Line Item Description
AP-Check Detail (9/12/2023 - 2:48 PM) Page 37
7 - 57
Check Number Check Date Amount
08/31/2023 Full refund for rec class due to cancellation for low enrollment 425.00 Inv 133580 Total 425.00
317489 Total: 425.00
RBURBND - Urband, Robert Total: 425.00
VALD4011 - Valdez, Catalina
317490 09/27/2023
Inv 08/14-25/23
Line Item Date Line Item Description
08/31/2023 ICI Detective Core Course Training Reimbursement for Det. Valdez 1,705.90 Inv 08/14-25/23 Total 1,705.90
317490 Total: 1,705.90
VALD4011 - Valdez, Catalina Total: 1,705.90
VPSI407 - Valley Power Systems Inc.
317491 09/27/2023
Inv I38612
Line Item Date Line Item Description
07/17/2023 Fire Engine Repair - U-Joints, Injection Valves, Oil Line 18,033.43 Inv I38612 Total 18,033.43
317491 Total: 18,033.43
VPSI407 - Valley Power Systems Inc. Total: 18,033.43
EDVL6010 - Villalobos, Edgar
317492 09/27/2023
Inv 8/4/2023
Line Item Date Line Item Description
08/31/2023 Mileage Reimbursement - 08/04/2023 25.55
Inv 8/4/2023 Total 25.55
317492 Total: 25.55
EDVL6010 - Villalobos, Edgar Total: 25.55
WEBI4018 - Webiplex
317493 09/27/2023
AP-Check Detail (9/12/2023 - 2:48 PM) Page 38
7 - 58
Check Number Check Date Amount
Inv SI-011508
Line Item Date Line Item Description
08/14/2023 Annual e-subpoena licensing fee FY 23-24 5,310.86 Inv SI-011508 Total 5,310.86
317493 Total: 5,310.86
WEBI4018 - Webiplex Total: 5,310.86
WES4152 - West Coast Arborists, Inc.
0 09/27/2023
Inv 203275
Line Item Date Line Item Description
07/31/2023 Citywide Urban Forestry Services- 7/16/2023-7/31/2023 35,360.00 Inv 203275 Total 35,360.00
Inv 203717
Line Item Date Line Item Description
08/15/2023 Citywide Urban Forestry Tree & Stump Removal 8/1/2023-8/15/2023 3,195.00 Inv 203717 Total 3,195.00
Inv 203718
Line Item Date Line Item Description
08/15/2023 Citywide Urban Forestry Services - 8/1/2023-8/15/2023 18,820.00 Inv 203718 Total 18,820.00
Inv 203898
Line Item Date Line Item Description
08/31/2023 Citywide Urban Forestry Services - 8/1/2023-8/15/2023 340.00 Inv 203898 Total 340.00
0 Total: 57,715.00
WES4152 - West Coast Arborists, Inc. Total: 57,715.00
WLHD8020 - Westlake Hardware
0 09/27/2023
Inv 14303918
Line Item Date Line Item Description
08/31/2023 Water Production Supplies 113.23
Inv 14303918 Total 113.23
AP-Check Detail (9/12/2023 - 2:48 PM) Page 39
7 - 59
Check Number Check Date Amount
0 Total: 113.23
WLHD8020 - Westlake Hardware Total: 113.23
PUFG8267 - Wong, Pauline Sam
0 09/27/2023
Inv 10110
Line Item Date Line Item Description
08/31/2023 Adv. Adult Line Dance - Contract Class Instructor 16.25 Inv 10110 Total 16.25
Inv 10114
Line Item Date Line Item Description
08/31/2023 Adv. Adult Line Dance Walk-In - Contract Class Instructor 68.25 Inv 10114 Total 68.25
Inv 10123
Line Item Date Line Item Description
08/31/2023 Basic Adult Line Dance - Contract Class Instructor 81.25 Inv 10123 Total 81.25
Inv 10359
Line Item Date Line Item Description
08/31/2023 Beg. Adult Line Dance Walk-In - Contract Class Instructor 159.25 Inv 10359 Total 159.25
Inv August 2023
Line Item Date Line Item Description
08/31/2023 Senior Line Dance August Walk-In - Contract Class Instructor 156.00 08/31/2023 Senior Line Dance August - Contract Class Instructor 20.00 Inv August 2023 Total 176.00
0 Total: 501.00
PUFG8267 - Wong, Pauline Sam Total: 501.00
YTI1023 - Y Tire Performance LLC
317494 09/27/2023
Inv 36184
Line Item Date Line Item Description
08/21/2023 Unit #635 Boom Truck Fuel Pump Assembly (removal and replace) 1,327.83 Inv 36184 Total 1,327.83
AP-Check Detail (9/12/2023 - 2:48 PM) Page 40
7 - 60
Check Number Check Date Amount
317494 Total: 1,327.83
YTI1023 - Y Tire Performance LLC Total: 1,327.83
CONYEE - Yee, Connie
0 09/27/2023
Inv FFWalkin
Line Item Date Line Item Description
08/31/2023 August Functional Fitness- Walk-in- Contract Class Instructor 164.00 Inv FFWalkin Total 164.00
0 Total: 164.00
CONYEE - Yee, Connie Total: 164.00
Total: 2,111,576.34
AP-Check Detail (9/12/2023 - 2:48 PM) Page 41
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7 - 62
ATTACHMENT 4
Online Payments
7 - 63

THIS PAGE

INTENTIONALLY

LEFT BLANK
7 - 64
Date Vendor Amount Description
8/25/2023 UMPQUA Bank $28,868.80 Citywide Credit Card
Reconciliation for July 2023.
8/28/2023 So Cal Edison $22,243.29 Online Payment for Electric Account # 3859.
8/30/2023 So Cal Edison $125,062.33 Online Payment for Electric Account # 11581.
9/7/2023 So Cal Gas $815.79 Online Payment for City Natural Gas Accounts.
9/7/2023 Pitney Bowes $2,000.00 Postage Meter Prepaid Reserve Funds.

Total: $178,990.21
Online Payment Log
7 - 65
City of

SOUTH PASADENA
Date Vendor Description Department Amount
7/2/2023 MIKE AND ANNES INC LA County Staff Working Lunch with City Manager Staff City Manager's Office $123.64 7/2/2023 FLICKR.COM Annual Flicker License Library $71.99 7/2/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $10.34 7/2/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $11.76 7/2/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $19.00 7/2/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $64.28 7/2/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $65.39 7/2/2023 MAGIC JUMP RENTALS INC 4th of July Jumpers Community Services $513.80 7/2/2023 DAY WIRELESS PORTLAND Day Wireless Radios Community Services $446.90 7/2/2023 SMART AND FINAL 370 Camp Med Snacks Community Services $165.67 7/2/2023 CONSRV MART Groundbreaking Event - Toilet Tank Banks & Water Conserve Kit Public Works $1,182.43 7/3/2023 TARGET.COM * Balloons Community Services $21.03 7/3/2023 SMART AND FINAL 598 Community Services Supplies Community Services $119.01 7/3/2023 COSTCO WHSE #1050 4th of July Water Community Services $35.94 7/4/2023 PP*KIWANIS SOUTH PASADENA All City Staff 4th of July Breakfast for Working Employees City Manager's Office $600.00 7/4/2023 CSMFO CSMFO Meeting for Finance Staff Finance Department $240.00 7/4/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $14.10 7/4/2023 CHEVRON 0308292 Fuel for Police Department Police Department $26.44 7/4/2023 ALIN PARTY SUPPLY Table Cloths for Senior Event Community Services $143.17 7/4/2023 Netflix.com Senior Center Movies Community Services $15.49 7/4/2023 COSTCO WHSE #0428 4th of July Snacks Community Services $48.76 7/4/2023 COSTCO WHSE #0428 Senior Lunch for 4th of July Community Services $146.09 7/5/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $33.09 7/5/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $58.07 7/5/2023 PARTY CITY 544 4th of July Decorations Police Department $38.59 7/5/2023 HABIT S PASADENA 322 Habit Burger for New Staff Introduction Finance Department $69.47 7/5/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $28.67 7/5/2023 PAVILIONS #2228 Cupcakes for Senior Luncheon Community Services $116.91 7/6/2023 GALES RESTAURANT Executive Lunch City Manager's Office $98.79 7/6/2023 EIG*CONSTANTCONTACT.COM Constant Contact City Manager's Office $232.00 7/6/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $19.89 7/6/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $18.72 7/6/2023 CHEVRON 0308292 Fuel for Police Department Police Department $25.77 7/6/2023 KRISPY KREME #910 4th of July Breakfast for Staff Community Services $155.92 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $20.91 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $30.97 7/7/2023 SQ *WATERWISEPRO TRAINING Training for Water Division Staff Public Works $450.00 7/7/2023 SQ *WATERWISEPRO TRAINING Training for Water Division Staff Public Works $450.00 7/7/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $27.26 7/7/2023 LACMA MUSEUM BOX OFC WEB Senior Center Trip Community Services $280.00 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $71.80 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $57.18 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $0.95 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $11.38 7/7/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $22.85 7/9/2023 ZOOM.US 888-799-9666 Monthly Zoom Charge for Community Development Community Development $17.19 7/9/2023 SMART AND FINAL 370 Snacks for Camp Med Community Services $348.57 7/9/2023 CANOE HOUSE Canoe House - HR/Risk Manager Interview Rater Lunch Management Services $70.40 7/9/2023 CHEVRON 0308292 Fuel for Police Department Police Department $26.93 7/9/2023 VCA ANIMAL HOSP #1171 Vet Check for Delta (Arson Canine) Fire Department $284.34 7/9/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $29.48 7/9/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $20.21 7/9/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $65.91 7/9/2023 CANVA* I03840-24881688 Canva Public Works $129.99 7/9/2023 GOLDEN OPENINGS Groundbreaking Event - Ceremonial Shovels Public Works $3,209.77 July 2023 Credit Card Expense Summary
1 7 - 66
City of

SOUTH PASADENA
7/11/2023 DNH*GODADDY.COM Recruiting Website Domain Police Department $23.16 7/11/2023 CMTA CMTA - City Treasurer Membership Finance Department $95.00 7/11/2023 COSTCO WHSE #0428 Water Supply for Fire Department Fire Department $242.49 7/11/2023 GOOGLE*DOMAINS Google Domains - joinsouthpas.com Management Services $24.00 7/11/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $16.38 7/12/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $18.67 7/12/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $15.92 7/12/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $10.81 7/12/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $20.34 7/12/2023 MSA Maintenance Superintendents Association Public Works $217.35 7/12/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $7.98 7/12/2023 IN *DONA MIREYA INC. Two Month Coffee Supplies for Fire Staff Fire Department $325.36 7/12/2023 IN *PREMIER FIRST RESPOND Critical Incident Stress Debriefing Fire Department $450.00 7/12/2023 WALMART.COM 8009666546 Groundbreaking Event - Decorative Bowls Public Works $78.98 7/13/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $30.55 7/13/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $38.57 7/14/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $19.72 7/14/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $57.14 7/14/2023 KALDI COFFEE & TEA LLC Coffee with a Cop Event Police Department $187.75 7/14/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $17.86 7/14/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $18.80 7/14/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $66.74 7/14/2023 SQ *WATERWISEPRO TRAINING Waterwise Training Public Works $450.00 7/16/2023 URBAN LAND INSTITUTE Urban Land Institute Membership for Community Development Community Development $264.00 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $13.19 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $9.98 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $18.61 7/16/2023 ICMA ONLINE ICMA City Manager's Office $1,240.00 7/16/2023 VONS #3075 Snacks for Camp Med Community Services $27.94 7/16/2023 MAGIC JUMP RENTALS INC In-House Activity for Camp Med Community Services $319.90 7/16/2023 SMART AND FINAL 370 Snacks for Camp Med Community Services $155.70 7/16/2023 PAYPAL *CCMF CA City Mgmt. Foundation Membership - Luis Frausto Management Services $400.00 7/16/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $11.52 7/16/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $15.60 7/16/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $10.92 7/16/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $17.16 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $54.28 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $66.36 7/16/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $0.70 7/16/2023 MUNICIPAL MANAGEMENT ASSO Municipal Management Association Membership Public Works $100.00 7/17/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $12.54 7/18/2023 DNH*GODADDY.COM Platform for Recruiting Domain Police Department $119.88 7/18/2023 GOTPRINT.COM Printing of Library Bookmarks Library $403.65 7/18/2023 HEIRLOOM BAKERY Heirloom Bakery City Manager's Office $107.98 7/18/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $10.14 7/18/2023 CHEVRON 0308292 Fuel for Police Department Police Department $28.20 7/18/2023 WPY*Los Angeles Area Fire LA Fire Chief's Conference Fire Department $1,231.12 7/19/2023 WWW.RELIANTHIRING.COM Hiring Expo Registration Police Department $499.00 7/19/2023 LIEBERTCASS Investigations Training for Chief Solinsky, Cpl. Carrillo, Ofcr. Kim Police Department $600.00 7/19/2023 TOTALLY PROMOTIONAL Community Outreach Items Police Department $513.77 7/19/2023 TOTALLY PROMOTIONAL Community Outreach Items Police Department $133.46 7/19/2023 IIMC Int'l Institute Municipal Clerks - Mark Perez Management Services $240.00 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $7.41 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $11.75 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $18.86 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $32.43 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $12.80 7/19/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $13.34 7/19/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $66.24 7/20/2023 BEE REMOVERS Bee Movers Public Works $135.00
7/20/2023 VONS #3075 Hydration for Detectives and Search and Rescue Teams Police Department $21.18 7/20/2023 ICMA ONLINE ICMA City Manager's Office $790.00 7/20/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $13.65 7/20/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $16.38 7/20/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $7.80 7/20/2023 CHEVRON 0308292 Fuel for Police Department Police Department $30.25 7/20/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $16.45 7/20/2023 THE HOME DEPOT #6610 Groundbreaking Event - Paint Supplies Public Works $49.87 7/21/2023 VONS #3075 Hydration for Detectives and Search and Rescue Teams Police Department $36.96 7/21/2023 ARCO #42341 AMPM Ice for Detectives and Search and Rescue Teams Police Department $5.71 2 7 - 67
7/21/2023 WESTLAKE ACE S. PASADENA Key Duplication Police Department $3.30 7/21/2023 SOUTHWES 5262480778106 CalCities Conference Airfare for A. Chaparyan City Manager's Office $186.97 7/21/2023 SOUTHWES 5262480778107 CalCities Conference Airfare for D. Megerdichian City Manager's Office $186.97 7/21/2023 SOUTHWES 5262480778108 CalCities Airfare for T. Binns City Manager's Office $186.97 7/21/2023 TST* Gus's BBQ - South Pa Gus' BBQ - City Council Meeting Dinner 7/19/23 Management Services $106.50 7/21/2023 TST* Gus's BBQ - South Pa Gus' BBQ - Council Meeting Dinner for ET 7/19/23 Management Services $121.91 7/21/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $11.70 7/21/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $10.12 7/21/2023 AIRGAS LLC - WEST W067 Oxygen Supplies for Fire Dept. Fire Department $73.48 7/23/2023 MICHAELS #9490 Frames for Awards Police Department $57.85 7/23/2023 LUCKY BOY ENTERPRISE Breakfast for Search and Rescue Team 07/22/2023 Police Department $59.98 7/23/2023 LUCKY BOY ENTERPRISE Breakfast for Search and Rescue Team 07/22/2023 Police Department $419.83 7/23/2023 LUCKY BOY ENTERPRISE Breakfast for Search and Rescue Team 07/21/2023 Police Department $299.88 7/23/2023 SMART AND FINAL 370 Snacks for Camp Med Community Services $383.39 7/23/2023 MUNICIPAL MANAGEMENT ASSOCIATION MMASC Summer Session Community Services $160.00 7/23/2023 CHEVRON 0308292 Fuel for Police Department Police Department $28.01 7/23/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $12.34 7/24/2023 KARDO LOCK AND SECURITY Key Duplication Community Services $150.00 7/25/2023 WAVE - *MEGAN MCIVER In-House Activity for Camp Med Community Services $425.00 7/25/2023 SMART AND FINAL 370 Snacks for Camp Med Community Services $213.71 7/25/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $15.60 7/25/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $28.12 7/26/2023 SQ *LA MONARCA BAKERY Snacks for Groundbreaking Ceremony Public Works $75.00 7/26/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $26.20 7/26/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $10.27 7/26/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $16.14 7/26/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $28.75 7/26/2023 CHEVRON 0308292 Fuel for Police Department Police Department $23.19 7/26/2023 DirectTV Services for Emergency Operations Center Fire Department $66.04 7/27/2023 PY *California Preservation Online Training Course for Community Development Staff Community Development $95.00 7/27/2023 YOURMEMBERSHIP INC. Posting of Job to California Library Association Careers Website Library $129.50 7/27/2023 TST* Gus's BBQ - South Pa Gus's BBQ - Lunch for Interview Panel Finance Department $116.67 7/27/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $12.22 7/27/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $20.21 7/27/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $10.14 7/27/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $6.12 7/27/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $5.26 7/27/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $13.80 7/27/2023 VONS #3075 Groundbreaking Event - Refreshments Public Works $29.97 7/28/2023 SQ *LA MONARCA BAKERY Refund Public Works -$22.00 7/28/2023 EB LIBRARY JOURNAL DE Library Journal Design Institute Registration for Library Library $21.99 7/28/2023 VONS #3075 Vons - Advisory Body Liaison Training Refreshments Management Services $50.22 7/28/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $14.82 7/28/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $16.34 7/28/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $9.40 7/28/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $15.98 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $48.30 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $10.53 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Public Works Public Works $18.22 7/30/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $7.92 7/30/2023 CHEVRON 0308292 Fuel for Police Department Police Department $27.14 7/30/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $17.02 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $37.44 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $2.23 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $0.63 7/30/2023 PASADENA - SO CAL BASE CNG Fuel for Dial-a-Ride Community Services $56.91 7/31/2023 BRAVO CDJR OF ALHAMBRA Bravo Jeep Chrysler Dodge - Fire Vehicle Repair Finance Department $3,744.54 7/31/2023 Tesla Inc Supercharger PD Electric Vehicle Charging Police Department $12.60 Total: $28,868.80
3 7 - 68
ATTACHMENT 5
Prepaid &Warrant Voids
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Accounts Payable
ealvarez
Printed: 08/29/2023 - 2:46PM
User:

Void Check Proof List
Batch: 00002.08.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: SCFT0000 Franchise Tax Board
Check No: 317149 Check Date: 08/16/2023
174.99 FTB-00005954 06/18/2023 Franchise Tax Board Offsets No 1 101-4010-4011-8170-000
Check Total: 174.99
Vendor Total: 174.99
Report Total: 174.99
AP-Void Check Proof List (8/29/2023 - 2:46 PM) Page 1
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Accounts Payable
ealvarez
Printed: 09/05/2023 - 5:08PM
User:

Void Check Proof List
Batch: 00001.09.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: SOU5132 South Coast A.Q.M.D
Check No: 315410 Check Date: 11/02/2022
468.76 4025194 07/01/2022 Annual Renewal Fee for Gen Diesel-Civic Center (CH, FD, PD) No 0 101-6010-6601-8020-000
178.24 3975781 07/01/2022 Emission Fees for SC AQMD-City Wide No 0 101-6010-6601-8020-000
138.56 4025109 07/01/2022 Annual Renewal Fee for Rule 461-Liquid Fuel Disp.System at Yard No 0 101-6010-6601-8020-000
159.44 4026404 07/01/2022 Emission Fee-Last Fiscal Year for FD No 0 101-6010-6601-8020-000
138.56 4025104 07/01/2022 Annual Renewal Fee for Rule 461-Liquid Fuel Disp.System at PD,FD No 0 101-6010-6601-8020-000
440.15 3972514 06/01/2022 Boiler Water Heater at City Wide Locations No 0 101-6010-6601-8020-000
151.07 3986335 06/16/2022 AQMD Fee July 2021-June 2022-Hotspots City Wide No 0 101-6010-6601-8020-000
159.44 4026669 07/01/2022 Emission Fee-Last Fiscal Year for City Hall No 0 101-6010-6601-8020-000
151.85 4026425 07/01/2022 Emission Fee-Last Fiscal Year for Yard No 0 101-6010-6601-8020-000
Check Total: 1,986.07
Vendor Total: 1,986.07
Report Total: 1,986.07
AP-Void Check Proof List (9/5/2023 - 5:08 PM) Page 1
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ATTACHMENT 6
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 9/1/2023 Regular
Checks $ 787.09
Direct Deposits $ 530,556.99
IRS Payments $ 113,852.32
EDD - State of CA $ 36,485.12
PERS Pension $ 134,472.49
Deferred Comp $ 26,836.35
PERS Health $ -
Subtotal: $ 842,990.36
Grand Total: $ 842,990.36
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8 8 - 1
DATE:

FROM:

City Council
Agenda Report
September 27, 2023
Armine Chaparyan, City Manager
ITEM NO.

PREPARED BY: John Downs, Interim Finance Director
Hsiulee Tran, Deputy Finance Director/Controller
Albert Trinh, Finance Manager
SUBJECT: Monthly Investment Reports for July 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Reports for July 2023.

Background
As required by law, a monthly investment report, which includes water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and conform to the California Government Code, Section 53600 et. seq., and the City Investment Policy adopted by Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.

Analysis
As of July 31, 2023, yields are very similar to the prior month and remain at the higher end of a 10 year historic spectrum. The City's yields for its government and corporate bonds ranges from 4.13% to 5.40%, On a cost basis of $61,355,932 (market value $59,599,230) estimated annual income at the coupon rate is $1,522,623. The bank-liquid cash account of $15,851 ,247 held by the Local Agency Investment Fund (LAIF), at an interest rate of 3.31 %, will earn an estimated annual income of $523,884. This totals to $2,046,507 in estimated annual interest income from all investments held.

The bonds held by the City will also earn income on bonds purchased at a discount and held through maturity or sold at a market value higher than when it was purchased. The yield-to-worst (YTW) rate indicates the potential annualized earnings from the coupon rate as well as the earning from the call or maturity gap from the discount when the bond was purchased. Thus, the best indicator of the bonds' performance is the YTW presented on the report for each bond held.

Monthly Investment Reports for July 2023
September 27, 2023

Page 2 of 2 ends

The total bonds held shows a market value of $75,797,212, indicating an unrealized loss of ($1,665,451). Since the City typically holds its investments to maturity, full-face (par) value is received, and little to no realized loss of funds is expected.

The investments in bonds are managed by Morgan Stanley and Western Assets Management. Their expertise in the financial market helps the City maximizes returns while complying to the City’s investment policy. When the City updates the investment policy and gets approved by Council, it then gets forwarded to Morgan Stanley and Western Assets Management for compliance purposes.

The report reflects that the City complies with the reporting requirements of California Government Code Section 53646, whereby the agency must describe the investments made, indicate monies under the management of contracted parties, discuss compliance with local investment policy, and discuss whether the agency can meet its expenditure requirements for the next six months. Investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicator. The Monthly Investment Report is prepared in a timely manner.

Fiscal Impact
At the September 6, 2023, City Council Meeting, Morgan Stanley and Western Asset Management presented on the City’s investments and discussed a move forward strategy. Staff, the investment consultants, and the City Treasurer will meet to discuss next steps, review, and analyze investment options specific to LAIF, and will report back to the Finance Commission and City Council on this matter.

Commission Review and Recommendation
Item not required to be reviewed by a commission.

Attachment: City Investment Report for July 2023
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ATTACHMENT 1
City Investment Reports for July 2023
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INSTITUTION
NAME

MATURITY
DATE YIELD1

PERCENT
OF

PORTFOLIO COST

CURRENT
MARKET
VALUE *
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND 3.305% 20.62% 15,975,702.97 15,975,702.97 SUBTOTAL 20.62% $ 15,975,702.97 $ 15,975,702.97

ZIONS BANK
Money Market See Exhibit B-1 4.980% 0.77% 594,012.36 594,012.36 Corporate Bonds See Exhibit B-1 4.791% 22.59% 17,495,532.59 16,925,814.12 U.S. Obligations See Exhibit B-1 4.127% 4.29% 3,320,002.30 3,287,170.70 U.S. Treasury Notes & Bonds See Exhibit B-1 4.343% 49.98% 38,714,905.19 37,653,148.83 U.S. Obligations Variable See Exhibit B-1 5.296% 1.76% 1,362,507.14 1,361,362.64 SUBTOTAL 79.38% $ 61,486,959.58 $ 59,821,508.65
TOTAL INVESTMENTS 100.00% $ 77,462,662.55 $ 75,797,211.62 BANK ACCOUNTS:

Bank of the West Accounts Balance $ 5,234,012.31
BNY Mellon Uninvested Cash Balance2 $ 164,394.28
Footnotes:
2 The BNY Mellon Uninvested Cash Balance is information-only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio 728 DAYS
Average weighted total yield of the portfolio 4.237%
Projected Expenditures for the next 6 months:

Projected with Prior Year Same Period:

Projected with FY 2024 Adopted Budget:
* Current market valuation is required for investments with maturities of more than twelve months.

Zhen Tao, City Treasurer Date
$ 24,567,301
$ 42,677,043
In compliance with the California Government Code Section 53646, as the City Treasurer of the City of South Pasadena, based on the information provided I hereby identify that the City is able to meet its expenditure requirements for the next six months and that all investments are in compliance to the City's Statement of Investment Policy.

I also certify that this report reflects all Government Agency pooled investments and all City's bank balances.

Investment Balances at Month End
1 Yield on LAIF and Zions Money Market is based on Current Yield. Yield on investments held at Zions Bank is based on Yield to Worst (YTW).

July 31, 2023
Exhibit A
City of South Pasadena

INVESTMENT REPORT
8/30/2023
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Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 Money Market
Fidelity Gov Port III FCGXX 594,012.36 N/A N/A 594,012.36 594,012.36 4.980% .

Subtotal Corporate Bonds 594,012.36 594,012.36 594,012.36 4.9800% Corporate Bonds
Cisco Systems Inc 17275RBH4 237,000.00 2.200% 9/20/2023 235,410.30 235,810.19 5.500% Truist Finl Corp 05531FBF9 594,000.00 3.750% 12/6/2023 610,589.30 589,309.50 6.060% 3M Co 88579YBB6 304,000.00 3.250% 2/14/2024 299,677.58 300,574.66 5.230% Blackrock Inc 09247XAL5 610,000.00 3.500% 3/18/2024 613,222.56 600,888.38 5.530% MetLife Inc 59156RBH0 306,000.00 3.600% 4/10/2024 312,377.76 300,982.04 5.480% Ace Ina Hldgs Inc 00440EAR8 605,000.00 3.350% 5/15/2024 588,857.55 594,906.74 5.570% Texas Instruments Inc 882508BB9 609,000.00 2.625% 5/15/2024 612,441.68 595,282.08 5.380% Paccar Financial Corp 69371RQ25 311,000.00 2.150% 8/15/2024 312,763.60 300,480.00 5.170% United Parcel Svcs Inc 911312BT2 311,000.00 2.200% 9/1/2024 310,207.67 300,399.89 5.020% Coca Cola Co 191216CL2 490,000.00 1.750% 9/6/2024 490,801.14 472,316.55 4.520% PNC Finl Svcs Group Inc 693475AY1 610,000.00 2.200% 11/1/2024 612,034.86 583,857.63 5.760% Pepsico Inc 713448EQ7 625,000.00 2.250% 3/19/2025 631,536.78 597,534.81 4.590% Target Corp 87612EBL9 627,000.00 2.250% 4/15/2025 629,525.49 597,572.11 4.790% US Bancorp 91159HHZ6 504,000.00 1.450% 5/12/2025 498,297.09 470,577.30 5.790% JPMorgan Chase & Co 46625HMN7 1,059,000.00 3.900% 7/15/2025 1,102,848.81 1,032,618.71 4.790% Bank Of America Corp 06051GFS3 763,000.00 3.875% 8/1/2025 799,212.58 743,419.46 5.080% Home Depot Inc 437076BK7 614,000.00 3.350% 9/15/2025 639,396.93 593,446.59 4.610% Bristol-Myers Squibb Co 110122DN5 654,000.00 0.750% 11/13/2025 603,877.50 596,543.16 4.470% Prudential Finl Inc 74432QCH6 327,000.00 1.500% 3/10/2026 314,767.91 299,496.96 4.660% Berkshire Hathaway 084670BS6 614,000.00 3.125% 3/15/2026 596,292.24 589,729.57 4.237% Procter & Gamble Co 742718FP9 657,000.00 1.000% 4/23/2026 625,287.88 595,467.78 4.290% Schwab Charles Corp 808513BR5 687,000.00 1.150% 5/13/2026 647,419.02 610,760.26 5.720% Intel Corp 458140AU4 624,000.00 2.600% 5/19/2026 630,662.80 588,469.34 4.540% Bank New York Mellon Corp 06406RBJ5 606,000.00 4.414% 7/24/2026 602,887.02 594,381.74 5.390% Amazon Com Inc 023135CP9 438,000.00 4.550% 12/1/2027 441,903.78 437,518.65 4.340% State Str Corp 857477BS1 660,000.00 2.203% 2/7/2028 597,187.00 595,906.49 4.940% Comcast Corp New Sr Glbl Nt 20030NCA 631,000.00 3.150% 2/15/2028 598,421.47 588,166.31 4.580% Unitedhealth Group Inc Sr 91324PEP3 723,000.00 5.250% 2/15/2028 741,588.33 739,311.50 4.616% John Deere Capital 24422EWV7 584,000.00 4.900% 3/3/2028 591,434.32 588,816.43 4.596% General Dynamics Corp 369550BC 617,000.00 3.750% 5/15/2028 603,746.84 592,255.63 4.530% John Deere Capital Corp 24422EXB0 595,000.00 4.950% 7/14/2028 600,854.80 599,013.66 4.726% * Subtotal Corporate Bonds 17,596,000.00 17,495,532.59 16,925,814.12 4.791% U.S. Obligations
Federal Home Loan Banks 3130AUU36 1,490,000.00 4.125% 3/13/2026 1,472,444.30 1,462,887.75 4.250% Federal Home Loan Banks 3130AWC24 1,850,000.00 4.000% 6/9/2028 1,847,558.00 1,824,282.95 4.029% Subtotal U.S. Obligations 3,340,000.00 3,320,002.30 3,287,170.70 4.127% U.S. Treasury Notes & Bonds
U.S. Treasury Notes 912828X70 3,732,000.00 2.000% 4/30/2024 3,715,943.58 3,639,574.71 5.300% U.S. Treasury Notes 91282CDB4 3,509,000.00 0.625% 10/15/2024 3,405,490.32 3,318,335.19 4.870% U.S. Treasury Notes 91282CGG0 2,993,000.00 4.125% 1/31/2025 2,967,838.90 2,947,520.44 4.650% U.S. Treasury Notes 912828ZF0 3,229,000.00 0.500% 3/31/2025 3,111,614.59 2,995,275.91 4.510% U.S. Treasury Notes 912828ZW3 2,937,000.00 0.250% 6/30/2025 2,784,524.00 2,688,617.00 4.320% U.S. Treasury Notes 91282CAZ4 2,627,000.00 0.375% 11/30/2025 2,477,567.75 2,376,511.45 4.170% U.S. Treasury Notes 91282CBH3 2,813,000.00 0.375% 1/31/2026 2,655,256.11 2,531,260.47 4.110% U.S. Treasury Notes 91282CBT7 2,618,000.00 0.750% 3/31/2026 2,494,988.53 2,369,699.06 4.030% U.S. Treasury Notes 91282CHB0 2,750,000.00 3.625% 5/15/2026 2,687,481.50 2,682,109.38 4.475% U.S. Treasury Notes 91282CCW9 3,318,000.00 0.750% 8/31/2026 3,140,598.34 2,964,166.42 4.000% Exhibit B-1
City of South Pasadena
Investments held at Zions Bank (managed by Morgan Stanley/Western Assets Management) July 31, 2023
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Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 U.S. Treasury Notes 91282CFM8 3,513,000.00 4.125% 9/30/2027 3,531,251.62 3,487,887.53 3.870% U.S. Treasury Notes 91282CGH8 2,831,000.00 3.500% 1/31/2028 2,805,397.95 2,744,300.63 3.810% U.S. Treasury Notes 91282CHA2 3,000,000.00 3.500% 4/30/2028 2,936,952.00 2,907,890.64 3.976% Subtotal Treasury Notes & Bonds 39,870,000.00 38,714,905.19 37,653,148.83 4.343% U.S. Obligations Variable
U S Treasury Notes Adj Rt 91282CDE8 1,361,000 5.30% 10/31/2023 1,362,507.14 1,361,362.64 5.296% Subtotal U.S. Obligations Variable 1,361,000.00 1,362,507.14 1,361,362.64 5.296% Grand Total 62,761,012.36 61,486,959.58 59,821,508.65 4.363% * Any new investments are italicized and marked with an asterix to the right.

Maturities
Withdrawals
Sales/Calls Coupon
Issuer CUSIP Par Value Rate Maturity Date Cost
Caterpillar Finl Svcs 14912L5X5 601,000.00 3.750% 11/24/2023 619,856.28 1 YTW was used in place of YTM for conservative approach to looking at the performance of the bonds. YTW considers the possibility to call the bonds if a call option is available, whereby the City's Investors may choose to call a bond to seek for better investments or to redeem the bond at ideal market conditions.
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2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 268.60 0.000% 268.60 4.940% 1
2 Morgan Stanley Treasury Portfolio 164,125.68 0.000% 164,125.68 4.990% 1 Subtotal Cash & Cash Equivalents 0.52% 164,394.28 0.000% 164,394.28 4.990% 1 Total Project Fund 164,394.28 0.000% 164,394.28 4.990% 1 Funds and Investments
Exhibit B-2
July 31, 2023
Held by Contracted (Third) Parties
8 - 8
MONTH FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 JULY 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 75,797,212 AUGUST 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 SEPTEMBER 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 62,025,768 OCTOBER 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 62,066,381 NOVEMBER 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 62,383,437 DECEMBER 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 62,346,272 JANUARY 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 63,037,830 FEBRUARY 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 62,673,423 MARCH 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 63,422,072 APRIL 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 63,662,118 MAY 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 75,814,301 JUNE 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 75,450,478 Summary of Invested Funds -- Last Day of the Month
Investment Report
Exhibit C
July 31, 2023
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City Council
Agenda Report ITEM NO. ____
DATE: September 27, 2023
FROM: Arminé Chaparyan, City Manager
PREPARED BY: John Downs, Finance Director
Hsiulee Tran, Deputy Finance Director/ Controller
SUBJECT: Consideration of Approval of the Second Amendment to an Agreement with HdL Software, LLC for Business License
Processing Services and Appropriation of Funds
Recommendation
Staff recommends that the City Council:

1. Approve the Second Amendment to the Professional Services Agreement with HdL Software, LLC (HdL) for business license processing services through October 31, 2024, in the amount of $75,000 and authorize the City Manager to execute the amendment.

2. Appropriate an additional $45,850 from General Fund to cover excess.

Executive Summary
The City of South Pasadena has been contracting out business license services since Fall 2018. The City Manager and the Economic Development Team have received input about the practice of contracting business license out, and the business community has requested that this service be returned in-house with City staff, and this is a priority of the administration over the next year. The current contract with HdL expires in October 2023, and this Second Amendment will extend the contract for an additional year to allow the City time to plan and transition this service back in-house.

Background
The original contract with HdL Software, LLC was approved and executed on November 18, 2018 for comprehensive business license services to the South Pasadena business community. Per the City’s municipal code, all businesses located in South Pasadena, or doing business in South Pasadena, must obtain a current business license. Landlords who own 4+ residential units for lease must also obtain a current business license.

Business license tax is an integral permit process, allowing for City staff to recognize and serve the South Pasadena business community via Economic Development, public safety and inspections, and all other services rendered, and the City also designates a portion of business license revenues to the Business Improvement Tax, which is utilized 9 9 - 1
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HdL Contract Amendment
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annually to provide additional economic development services and programming in the downtown area.

While business licenses used to be an in-house service, the previous administration decentralized this service in an effort to realize cost savings, and contracted this service out. HdL serves hundreds of public agencies nationwide for a variety of services, including business license and sales tax data information and analysis. Currently, City staff continue working closely with HdL and the City’s account representatives to ensure an improved business license process experience for users—from improvements to the online portal, clear written and digital communications, timely notifications, ability to request history on accounts, as well as key staff in the City Manager’s Office and Finance Department working closely together as ombudsmen and account managers overseeing the contract and services. Together, the team is also working on postCOVID business license compliance and outreach efforts, to ensure a business-friendly and business-forward effort to gaining compliance with this requirement.

Analysis
By extending the current contract with HdL for an additional year, the City will be able to continue to provide specialized business license administration services, comprehensive business license services, streamline the business license process and utilize the best technology to assist with a business owners’ request for a license.

Examples of some enhanced services include: ability to submit and renew a business license application online, submit payments for licenses online, and enable the City to capture more accurate and detailed information to prevent loss in business tax revenues by utilizing the HdL Prime software system.

This Second Amendment will extend the contract term to October 31, 2024.

Fiscal Impact
This contract extension will cost $75,000 for one year, and this amount is budgeted for within the General Fund Operating budget in account number 101-3010-3011-8170-000 for $29,150 with an additional appropriation of $45,850 from the General Fund.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicator of Business License tracking. HdL provides the Finance Department with the number of businesses who are in or out of compliance and helps bring them into compliance.

Commission Review and Recommendation
This item was not reviewed by the Finance Commission.

Attachment
1) Proposed Second Amendment
2) First Amendment
3) Original Agreement
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Attachment 1
Proposed Second Amendment
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SECOND AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT
THIS SECOND AMENDMENT (“Second Amendment”) is made and entered into on the 27th day of September, 2023 by and between the CITY OF SOUTH PASADENA (“City”) and HdL Software, LLC (“Consultant”).

RECITALS
WHEREAS, on November 17, 2018, the City effectuated the Professional Services Agreement with HdL Software, LLC to perform business license administration and software hosting services (“Agreement”); and
WHEREAS, on January 19, 2022, the City and Consultant entered into the First Amendment to the Agreement to extend the Term through October 31, 2023 and amend the compensation;
WHEREAS, the parties desire to further extend the Term of the Agreement through October 31, 2024; and

NOW THEREFORE, THE CITY AND THE CONSULTANT AGREE AS
FOLLOWS:

Section 1. Section 3.5 of the Agreement entitled “Termination Date” is hereby amended to read: “October, 31, 2024”
Section 2. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. [Signatures on Next Page]
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“CITY” “Consultant”
City of South Pasadena HdL Software, LLC.

By: By:

Signature Signature
Printed: Arminé Chaparyan Printed: Robert Gray
Title: City Manager Title: CIO
Date: Date:

Attest:

By:

Mark Perez,
Deputy City Clerk
Date:

Approved as to form:

By:

Roxanne Diaz, City Attorney
Date:
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Attachment 2
First Amendment
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FIRST AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 19th day of January, 2022 by and between the CITY OF SOUTH PASADENA (“City”) and HdL Software, LLC (“Consultant”).

RECITALS
WHEREAS, on November 17, 2018, the City effectuated the agreement with HdL Software, LLC to perform business license administration and software hosting services; and WHEREAS, the Term of the Agreement is through October 31, 2023, with the option to extend upon written agreement of the parties; and
WHEREAS, the Consultant represents that it is fully qualified to perform such professional services by virtue of experience and training; and WHEREAS, the payment format for services shall remain the same as previous years with the only change in cost reflected in the “cost per transaction processed”, as amended; and WHEREAS, the City and Consultant desire to extend the contract term by 24 months.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.2 “Agreement Administrator” is amended to incorporate the name of the current Interim Director of Finance, Kenneth Louie.

2. PARAGRAPH 3.4 “Commencement Date” is amended to read: “November 1, 2021”.

3. PARAGRAPH 3.5 “Termination Date” is amended to read: “October, 31, 2023”

4. EXHIBIT B –COMPENSATION Paragraph 1.1 Compensation shall now read:

1.1. Compensation - HdL's compensation for performing Operations Management Services related to business license is a fee of $15.30 per new registration or processed account. City will be invoiced monthly or quarterly for activity during the prior period. For the purpose of compensation calculation, processed account means any account for which renewals/returns are processed or which were sent a renewal notice.

1.2. CPI Adjustments - Fees will be increased as of January 1st of each calendar year with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), West Region, as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”). Each annual increase in the Fees will be equal to the greater of two percent (2%) or the 9 - 3
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actual CPI Change and the lesser of ten percent (10%) or the actual CPI Change.

For example, if the actual CPI Change is 1.5%, then the annual increase will be 2%, if the actual CPI Change is 3.5%, then the annual increase will be 3.5%, and if the actual CPI Change is 12%, then the annual increase will be 10%.

5. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena HdL Software, LLC.

By: By:

Signature Signature
Printed: Arminé Chaparyan Printed: Robert Gray
Title: City Manager Title: CIO
Date: Date:

Attest:

By:

Tameka Cook,
City Clerk
Date:

Approved as to form:

By:

Andrew L. Jared, City Attorney
Date:
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Attachment 3
Original Agreement
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSUL TANT SERVICES
(City of South Pasadena/ HdL Software)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City"), and HdL Software, a California LLC ("Consultant").

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Business license administration and software hosting services.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. "Scope of Services": Such professional services as are set forth in Exhibit A and incorporated herein by this reference.

3.2. "Agreement Administrator": The Agreement Administrator for this project is Craig Koehler, Finance Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.

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3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Commencement Date": November 1, 2018.

3.5. "Termination Date": October 31, 2021.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11 :59 p.m. on the Termination Date. The term may be extended for two additional two year terms at the option of the City and Consultant, unless otherwise extended by written agreement of the parties or terminated earlier under Section 18 ("Termination") below.

Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULT ANT'S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services.

City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.4. Professional Standards. Consultant shall perfom1 all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.5. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant's performance of such work.

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5.6. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Josh Davis, Director of Professional Services, shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

5.7. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.8. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.9. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's firm or of any subcontractor. Change of ownership or control of Consultant's firm may require an amendment to this Agreement.

5.10. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or Professional Services Agreement - Consultant Services
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transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved markup as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION
7 .1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance. 7 .2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, and the amount due for the invoice.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

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7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material ("written products" herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

Proprietary Information of Consultant. The term "proprietary information" means any information that relates to Consultant's computer or data processing programs; data processing applications, routines, subroutines, techniques or systems; or business processes. City shall hold in confidence and shall not disclose to any other party any of Consultant's proprietary information in connection with this Agreement, or otherwise learned or obtained by City in connection with this Agreement, unless disclosure is required under federal or state law, including without limitation the Freedom of Information Act or the Public Records Request Act. Consultant shall retain ownership and rights to all proprietary information. The obligations imposed by this Section shall survive any expiration or termination of this Agreement.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

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10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant's previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, "Consultant" shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. "City" shall include City, its officers, agents, employees and volunteers.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

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11.4 Attorney's Fees. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys' fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers' compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11. 7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant's behalf.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant's indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: HdL Software Consulting Services • Documentation of Best's rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

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12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance:
• General Liability:
• General Aggregate:
• Products Comp/Op Aggregate
• Personal & Advertising Injury
• Each Occurrence
• Fire Damage ( any one fire)
• Medical Expense (any 1 person)
• Workers' Compensation:
• Workers' Compensation
• EL Each Accident
• EL Disease - Policy Limit
• EL Disease - Each Employee
• Automobile Liability
$1,000,000 per occurrence,
$2,000,000 aggregate
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$ 100,000
$ 10,000
Statutory Limits
$1,000,000
$1,000,000
$1,000,000
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker's Compensation Insurance. Consultant is aware of the prov1s10ns of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

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12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a ClaimsMade basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker's Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days' notice of any cancellation or material change to policies Professional Services Agreement - Consultant Services
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required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Mariam Lee Ko, Human Resources Manager and Interim Finance Director, South Pasadena, CA 95945.

12.12. Consultant's Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant's insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant's insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant's insurance policies. The amount of deductibles for insurance coverage required herein are subject to City's approval.

12.16. Duty to Defend and Indemnify. Consultant's duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION
13 .1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant's services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant's performance in connection with this Agreement, Professional Services Agreement - Consultant Services
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Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant's and City's regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the parties may, from time to time, designate in writing).

If to City
Craigh Koehler, Finance Director
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
With courtesy copy to:

Teresa L. Highsmith, Esq.

South Pasadena City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd. Ste. 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15. SURVIVING COVENANTS
If to Consultant
Attn: Contracts
HdL Software
120 S. State College Blvd, Suite 200
Brea, CA 92821
Telephone: 714-879-5000
The paiiies agree that the covenants contained in paragraph 5.11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph

12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on ten calendar days' written notice to Consultant. Consultant agrees to cease all work under this Professional Services Agreement - Consultant Services
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Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days' notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant's breach of this Agreement.

17. INTERPRETATION OF AGREEMENT
17 .1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations here from shall be effective and binding only if made in writing and executed on by City and Consultant. 17 .3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any tenn or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or Professional Services Agreement - Consultant Services
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provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City's Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City's prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or Professional Services Agreement - Consultant Services
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related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age ( 40 and above), medical condition ( cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City's sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys' fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pa
Printed: gf tf'-ft:l\}J~ % WOL-]?t
Title: (;tf~ WlrbJft:~
Date: l\ / O 1 /2-01 to
Attest:

Date: \\ ~
/ 01 / 201 <o j
Approved as to form:

By: ~ , , .4/ ,
Teresa L. Highsmith, ity Attorney
Date: n/01 /z-01 ~
"Consultant"
HdL Software LLC
By: Signature
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Printed: Robert Gray
Title: President __,cc..=..==~---------------
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EXHIBIT A- SCOPE OF SERVICES

BUSINESS LICENSE TAX ADMINISTRATION SERVICES

1. Business Tax Operations Management

1.1. Tax Registration Database Management - Hdl will transfer the City's existing databases as they relate to business license into Hdl's internal administration tools. Hdl will maintain the data and provide copies of data or reports at the City's request. City will not be required to use or maintain any software in house for managing the business license registry.

1.2. Renewal Processing - Send active business license accounts a renewal notice within 30 days of the renewal period end date. Accounts will receive all applicable forms necessary to complete the renewal process.

1.3. New Account Processing - Hdl will process any new business license applications within two to three business days.

1.4. Payment Posting/Processing - Hdl will process all payments for new and renewal accounts.

License accounts will be updated with payment information and revenues will be remitted to the City net banking and related processing fees by the 15th of the month following the Licensee's date of payment.

1.5. Business Support Center - Hdl will provide businesses with multiple support options for registering, renewing, making payments and for general inquiries. Businesses will have access to HdL's license specialists Monday through Friday, 8:00am to 5:00pm Pacific, via phone, mail, e-mail, fax, and the Business Support Center On-Line.

1.6. On-Line Filing & Payment Processing - Hdl will make available options for businesses to visit a website, linked to the City's website, to submit online filing and payment transactions.

2. Local Tax Compliance Services - Hdl will ensure a level playing field for the business community and maximize revenues to the City. Discovery services will be conducted to identify and register businesses which are subject to licensure or taxation. Audit services will identify under reported tax liability for business and lodging providers. Collections Services will collect known debt from businesses that did not pay in full during the registration or renewal process. All compliance services will be performed by Hdl as requested by the City.

2.1. Discovery - Discovery services are designed to identify entities subject to licensure/taxation that are not currently registered or otherwise non-compliant.

2.1.1. Lead Identification - Develop a list of entities subject to licensure/taxation within the City.

2.1.2. Exception Resolution - Compare the list to City registration databases to remove properly registered businesses and identify and remove other potential exceptions.

2.1.3. Compliance Communication Process - Initiate contact with confirmed entities through a series of City approved communication methods. Hdl will make every effort to simplify the process for taxpayers, utilizing a variety of mediums for communication including mail, telephone, email, and web-site access. Potential non-compliant entities are notified of their options to comply or dispute their non-compliant status. Hdl offers extended office hours for support via our Business Support Center available to taxpayers 8:00am - 5:00pm Monday - Friday.

2.1.4. Document Submission / Processing - Review Taxpayer submissions such as applications for completion and accuracy prior to processing. Collect additional documentation such as a home occupation permit and forward to other City departments either as a pre-requisite Professional Services Agreement - Consultant Services

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or as a courtesy for the taxpayer and other departments. All submissions are filed and stored electronically and made available to the City upon request.

2.1.5. Invoicing - Once an application has been approved, Hdl shall invoice the entity indicating detailed tax calculations and balances owed. Taxpayers are given the opportunity to pay their balances via mail, online, and other methods. Hdl will provide Taxpayers continued access to the Business Support Center for any questions or disputes arising from the invoice process.

2.1.6. Remittance - Upon collection of all requirements including payment, application and other prerequisites, Hdl will prepare a remittance package including payment documentation as well as copies of all taxpayer correspondence and relevant information.

Remittances are done on no less than a monthly basis. Remittances packages done electronically via the Hdl electronic remittance process will include Applications and other relevant information an electronic format. Revenues received are deposited into an Hdl trust account and funds are distributed to the City in one payment net Hdl's fees in accordance with Section 1.4.

2.2. Audit - Audit services are designed to identify businesses that are registered but not properly reporting or paying the correct amounts. Formal audits will only be performed as requested by the City. Services to be performed may include:

2.2.1. Identify potential underreporting and/or misclassified businesses by comparing City records with Hdl business inventories.

2.2.2. Review/audit entities mutually agreed to by City and Hdl that are identified as potential underreporting businesses or other entities requiring review.

2.2.3. Submit audit summaries to City staff and meet with staff to review and discuss further actions.

2.2.4. Educate businesses on proper reporting practices.

2.2.5. Invoice and collect identified deficiencies.

2.3. City's responsibilities

2.3.1. Data - City will provide its relevant business databases, such as the business license registry (registrations and payments), and any other information necessary for the compliance process or to facilitate Hdl's invoicing of services, to Hdl according to a schedule acceptable to both Hdl and the City. City agrees to provide the data as long as this Agreement is active, and thereafter for so long as Hdl's right to invoice for services rendered continues.

2.3.2. City agrees to use reasonable and diligent efforts to collect, or to assist Hdl in the collection of, deficiencies identified by Hdl pursuant to this Agreement.

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EXHIBIT B - COMPENSATION
For performing and completing services pursuant to Exhibit "A" Scope of Services, Consultant shall be compensated by City for its services as follows.

1. Business Tax Operations Management Services

1.1. Compensation - HdL's compensation for performing Operations Management Services related to business license is a fee of $14 per new registration or processed account for the first year of service, $15 for the second year of service, and then increased by the CPI Adjustment for each year thereafter. City will be invoiced monthly or quarterly for activity during the prior period.

For the purpose of compensation calculation, processed account means any account for which renewals/returns are processed or which were sent a renewal notice.

1.2. CPI Adjustment - Fees for Operations Management Services are adjusted at the beginning of each fiscal year by the calendar year change in the Consumer Price Index - All Urban Consumers, Los Angeles region, as reported by the Bureau of Labor Statistics. Each annual adjustment will not be less than two percent (2%) or greater than ten percent (10%).

1.3. Travel Expenses - Travel and lodging expenses are billed at cost and apply to all meetings; including process, pre-installation, installation, training, and support. HdL is dedicated to conserving public funds, and ensures any travel costs are indeed required and reasonable.

2. Local Tax Compliance Services

2.1. Discovery - HdL's fee for performing discovery services shall be a contingency fee of 35% of the revenues received as a result of the service. This fee applies to monies received for the current tax/license period and any other prior period collected, including monies received for taxes, penalties, interest, and fees.

2.1.1.City Discovery Discount - HdL's fee for following up on accounts that are identified and confirmed as non-compliant by the City shall be a contingency fee of 25% of the revenues received as a result of the service. This fee also applies to delinquent business license tax accounts referred by the City as failing to make payment or properly renew an existing license.

2.2.Audit - Hdl's fee for performing Audit services shall be a contingency fee of 40% of the revenues received as a result of the service. This fee applies to monies received for the current tax/license period and any other prior period collected, including monies received for taxes, penalties, interest, and fees.

2.3. Collection - HdL's fee for performing collections services shall be a contingency fee of 25% of the revenues received as a result of the service. This fee applies to monies received for the current tax/license period and any other prior period collected, including monies received for taxes, penalties, interest, and fees.

2.4. Option to waive tax recovery - City may, at its discretion, elect to waive or reduce the tax recovery for a business. Should the City elect to waive all or a portion of the deficiency identified by HdL, HdL shall be entitled to compensation in the amount of one half (1/2) of the compensation HdL would have otherwise earned on the waived/reduced amount. Deficiencies which are uncollectable due to insolvency or dissolution of the customer, or for deficiencies which are otherwise incapable of collection (e.g. statute of limitations or other legal defense) shall not be considered a voluntary election to waive by the City, and thus HdL would not be entitled to compensation for these amounts.

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2.5. Travel Expenses - Travel and lodging expenses are billed at cost and apply to all meetings; including process, pre-installation, installation, training, and support. HdL is dedicated to conserving public funds, and ensures any travel costs are indeed required and reasonable.

3. Payment
Hdl will provide detailed invoices for all work completed. City will submit payment to Hdl within 30 days of receiving the invoice.

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EXHIBIT C- GENERAL TERMS AND CONDITIONS

1. OWNERSHIP OF MATERIALS, CONFIDENTIALITY.

1.1. Software License. If access to any HdL software systems are provided to City as part of this Agreement, Hdl hereby provides a license to the City to use HdL's software while the associated service is in effect through this Agreement. The software shall only be used by the City. The City shall not sublet, duplicate, modify, decompile, reverse engineer, disassemble, or attempt to derive the source code of said software. The license granted hereunder shall not imply ownership by City of said software, rights of the City to sell said software, or rights to use said software for the benefits of others. This license is not transferable. City shall not create any derivative work or product based on or derived from the Software or documentation, or modify the Software or documentation without the prior written consent of Hdl. In the event of a breach of this provision (And without limiting Hdl's remedies), said modification, derivative work or product based on the Software or documentation is hereby deemed assigned to Hdl.

Upon termination, the software license shall expire, all copies of the software shall be removed from the City's computers and network and all digital copies deleted or otherwise destroyed.

1.2. Agency Data. Hdl acknowledges that the data provided by the City ("Agency Data") during the course of this Agreement is the property of the City. City authorizes Hdl to access, import, process and generate reports from the Agency Data with its various proprietary systems. No confidential or otherwise sensitive information will be released. If appropriate, at the termination of this Agreement the Agency Data will be made available to the City in a format acceptable to both the City and Hdl.

1.3. Consultant Proprietary Information. As used herein, the term "proprietary information" means any information which relates to Consultant's software systems, audit processes or related services, techniques, or general business processes. City shall hold in confidence and shall not disclose to any other party any Consultant proprietary information in connection with this Agreement, or otherwise learned or obtained from the Consultant in connection with this Agreement. The obligations imposed by this Paragraph shall survive any expiration or termination of this Agreement. The terms of this section shall not apply to any information that is public information.

2. OPTIONAL SERVICES. Optional services beyond the scope of this Agreement are available at HdL's hourly rates in effect at the time service is requested. Hdl will provide City a Statement of Work specifying the scope, timeline, and cost-for the requested service. Depending on the personnel assigned to perform the work, HdL's standard hourly rates range between $75 and $275 per hour.

3. MISCELLANEOUS EXPENSES. Hdl will notify the City of any miscellaneous expenses and request authorization to proceed. Hdl will not be reimbursed for any miscellaneous expenses unless authorized by the City. Miscellaneous expenses may include travel, lodging and meal expenses, and other expenses which are above and beyond the ordinary expenses associated with performance of this Agreement.

4. PRICING ADJUSTMENTS. All pricing listed in this Agreement will be honored during initial implementation of the services. Any additional/optional services needed after services are active will be provided using the pricing currently established at the time the service is requested. s. LICENSE, PERMITS, FEES AND ASSESSMENTS. Hdl shall obtain such licenses, permits and approvals (collectively the "Permits") as may be required by law for the performance of the services required by this Agreement. City shall assist Hdl in obtaining such Permits, and Hdl shall include any direct costs as a City reimbursable expense with the next invoice.

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10 10 - 1
DATE:

FROM:

City Council
Agenda Report
September 27, 2023
Armine Chaparyan, City Manager
PREPARED BY: Roxanne Diaz, City Attorney
ITEM NO.

SUBJECT: Second Reading and Adoption of an Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code
Recommendation
It is recommended that the City Council consider the adoption of an "Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code."
Executive Summary
Government Code Section 40602 provides that the Mayor shall sign all written contracts and conveyances made or entered into by the City unless the City Council authorizes that such documents be signed by another officer of the City. At the August 16, 2023, City Council meeting, the City Council introduced for first reading an ordinance authorizing the City Manager to execute contracts and other legal documents whenever such documents have been authorized or approved by the City Council.

Background
As part of the City Attorney's review of the City's processes and procedures with a view towards streamlining and creating efficiencies and best practices, the City Attorney recommends adoption of the proposed ordinance. As part of the agenda process, City Staff presents contracts for the City Council's review and approval. As part of the recommendation, Staff generally requests that the City Council authorize the City Manager to execute such contracts or other legal documents if approved by the City Council. Otherwise, Staff needs to arrange a time for the Mayor to execute these contracts either in person or via the City's Docusign system.

Formally authorizing the City Manager to execute and sign contracts and other documents authorized or approved by the City Council will eliminate the need for the City Council to grant this authorization on every agenda item and will create efficiencies in the Second Reading and Adoption of Ordinance
September 27, 2023

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process. A number of cities provide this authority to the City Manager. In this region, the cities of San Marino and Alhambra include as part of the City Manager’s powers and duties authority to execute contracts and other documents on behalf of the city.

Analysis
The ordinance, which was introduced at the August 16, 2023, City Council meeting, grants authority to the City Manager to execute contracts, conveyances, and other legal instruments, including but not limited to real estate documents and settlement agreements, on behalf of the City when such documents are authorized or approved by the City Council. This delegation of authority is permitted pursuant to Government Code Section 40602.

Public Notification
Pursuant to Government Code Section 36933, an ordinance adopted by the City Council is required to be published in its entirety in a newspaper of general circulation published and circulated in the City. An alternative to publishing the full ordinance is to publish a summary of the proposed ordinance and post a certified copy of the proposed ordinance in the City Clerk’s Office at least 5 days prior to the City Council meeting at which the ordinance is to be adopted. Accordingly, a summary of the Ordinance was published in the South Pasadena Review on September 15, 2023, as well as posted in the City Clerk’s Office. Once the Ordinance is adopted, another summary of the Ordinance is published with the names of the Councilmembers voting for and against the Ordinance.

Fiscal Impact
There is no fiscal impact if the City Council adopts the proposed ordinance.

Attachment: Ordinance
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ATTACHMENT
Ordinance
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THIS PAGE

INTENTIONALLY

LEFT BLANK
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CITY OF SOUTH PASADENA
ORDINANCE NO.________

AN ORDINANCE OF THE CITY OF SOUTH PASADENA

GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE

SOUTH PASADENA MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings and Purpose.

A. California Government Code Sections 40602(b) and (c) provide that the mayor of a city shall sign all written contracts and conveyances made or entered into by the city and all instruments requiring the city seal.

B. California Government Code Section 40602 further provides, however, that the legislative body of a city may provide, by ordinance, that contracts and conveyances and all instruments requiring the city seal be signed by an officer other than the mayor.

C. Pursuant to California Government Code Section 40602, this Ordinance amends the South Pasadena Municipal Code to grant such authority to the City Manager of the City of South Pasadena.

SECTION 2. Section 2.18-6 (Powers and Duties) of Article III (City Manager) of Chapter 2 (Administration) of the South Pasadena Municipal Code is hereby amended to add a new subsection “m” entitled “Execution of Contracts and Other Legal Instruments” to read as follows:
“(m) EXECUTION OF CONTRACTS AND OTHER LEGAL INSTRUMENTS.

The City Manager is authorized to execute all contracts and conveyances and any other legal instruments whether requiring the city seal or not, including but not limited to real estate instruments and legal settlement agreements, on behalf of the City whenever such contract or conveyance or other legal instrument has been authorized or approved by the City Council by ordinance, resolution, motion, minute order, contract, or other appropriate City Council action.” SECTION 3. Subsection 1 entitled “Additional Duties” of Section 2.18-6 (Powers and Duties) of Article III (City Manager) of Chapter 2 (Administration) of the South Pasadena Municipal Code is hereby re-lettered as subsection “L” in lowercase.

SECTION 4. The City Council declares that should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive 10 - 5
Ordinance No. ____

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legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance shall remain in full force and effect.

SECTION 5. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published in the manner prescribed by law, and this Ordinance shall become effective 30 days following its adoption.

PASSED, APPROVED AND ADOPTED ON this 27th day of September, 2023.

Jon Primuth, Mayor
ATTEST: APPROVED AS TO FORM:

Mark Perez, Deputy City Clerk Roxanne Diaz, City Attorney 10 - 6
DATE:

FROM:

City Council
Agenda Report
PREPARED BY:

ITEM NO.

SUBJECT:

September 27, 2023
Armine Chaparyan, City Manager Av
Sheila Pautsch, Community Services Director
Lucy Hakobian, Deputy Community Services Director
Consideration of Approval of the Memorial Bench Donation Requests and Approval of the Appropriation of Donated Funds to the Community Services Budget
Recommendation
It is recommended that the City Council consider:

1. Approval of a memorial bench donation of $2,573.23 from Nancy Shires;

2. Approval of a memorial bench donation of $1,481.13 from Kerri Maines; and

3. Approval of an appropriation of $4,054.36 to Account No. 101-8030-8031-8020 Executive Summary
The Community Services Department (Department) receives requests from community members to honor and remember their loved ones through donations of memorial benches (benches) at city parks.

Background and Analysis
There are various benches throughout city parks that are donated by individuals or organizations. These benches provide seating for visitors and enhances our existing amenities. The benches are accompanied by a plaque to commemorate loved ones based on bench type. Installation is completed by Public Works staff.

The request from Nancy Shires is for her family members who used to be scout leaders.

The location of the bench will be near Garfield Park Youth House. The bench would be accompanied by a granite plaque.
6' Thermoplastic Backless Bench $2,312.65
6"x4" Granite Plaque $60.58
Installation Materials Fee $200.00
Total $2,573.23
The request from Kerri Maines is for her father who recently passed away who used to visit the dog park. The location of the bench will be in either the small or large dog park area. The bench will be engraved; therefore a separate plaque is not required. 11 11 - 1
Consideration to Approve Memorial Bench Requests and Allocation of Donated Funds September 27, 2023

Page 2 of 2 ends

6’ Biscuit Shaped Bench $1,281.13
Installation Materials Fee $200.00
Total $1,481.13
Fiscal Impact
The total General Fund appropriation for the two benches is $4,054.36, which will be offset by the donations from the families who are requesting the benches.

Alternatives
The alternative would be to not approve this request.

Key Performance Indicators and Strategic Plan
This item is not part of the Community Services Department Key Performance Indicators identified in the Fiscal Year 2023-2024 Budget or the Adopted 2021-2026 Strategic Plan. 11 - 2
City Council
Agenda Report ITEM NO. ___
DATE:

FROM:

September 27, 2023
Arminé Chaparyan, City Manager
PREPARED BY: H. Ted Gerber, Director of Public Works
SUBJECT: Consideration of Approval of a Memorandum of Understanding with the San Gabriel Valley Council of Governments for the 626 Golden Streets ArroyoFest 2023 Event
Recommendation
It is recommended that the City Council consider approval of a Memorandum of Understanding (MOU) between with the San Gabriel Valley Council of Governments (SGVCOG) and the City of South Pasadena for the 626 Golden Streets ArroyoFest 2023 Event.

Executive Summary
The SGVCOG and the City desire to work jointly and collaboratively to share monetary, staffing, and other resources in planning and hosting the 2023 ArroyoFest as described in the MOU.

Background
On December 2, 2021, the Los Angeles County Metropolitan Transportation Authority (LACMTA) Board approved the Open Streets Grant Program Cycle Four; providing funds for one-day events that close the streets to automotive traffic and open them to people to walk or bike. Further, the LACMTA Board approved the SGVCOG to serve as the passthrough agency of the fund on behalf of its member cities. The SGVCOG was successful in securing $496,000 in Proposition C funds during Cycle Four from the LACMTA countywide “Open Streets Event” program to host the 626 Golden Streets ArroyoFest open streets event, including outreach, pre-event planning, and day of event staging costs.

Analysis
On Sunday, October 29, 2023 from 7:00 am to 11:00 am, SGVCOG, South Pasadena, and neighboring Cities will host this 7-mile contiguous open street event on the Arroyo Seco Parkway, and in South Pasadena along Orange Grove Avenue and Mission Street.

The Mission Street section will be open until 2:00 pm. ArroyoFest is a free, family-friendly event that temporarily opens streets for people of all ages and backgrounds to enjoy in a healthy, fun, and novel fashion. Activity zones along Mission Street will host music/performances, family-friendly games and activities, kids play zones, vendors, zeroemission demo zones, and more. The event also includes “Run the 110”, a 10K fun run starting at 7:00 am on Mission Street at Orange Grove Avenue, continuing north on the 12 12 - 1
A6
2023 ArroyoFest MOU with SGVCOG
September 27, 2023

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SR-110, turning south in Pasadena towards Dodger Stadium and Downtown Los Angeles, finishing at Avenue 26 adjacent to Metro Lincoln Heights Station. Along Mission Street, participants are encouraged to enjoy the day by foot, bike, skate, skateboard, scooter, rollerblades, roller skates, tricycles, or any other type of human-powered vehicle.

Fiscal Impact
The event programming requires a 25% ($124,000) in-kind or local fund match of the total cost of the event ($496,000) for the SGVCOG. The City’s portion of this match amount is $19,000, which will be contributed through City staff time. In addition, the SGVCOG has apportioned an additional $20,000 for any other direct expenses incurred by the City. The City is expected to submit one invoice to the SGVCOG in an amount not to exceed these amounts, with supporting documentation evidencing those eligible expenses the City incurred and are eligible for reimbursement. At the same time the above invoice is submitted, the City will submit supporting documentation evidencing the City provided eligible in-kind services satisfying the in-kind match requirement of $19,000. In kind staff expenditures will be identified from the wages and benefits accounts within the General Fund and the Gas Tax Fund, under the following departments. • Police (101-4010-4011-70xx-000), $5,000
• Fire (101-5010-5011-70xx-000), $4,000
• Public Works, $10,000
o Admin & Engineering (101-6010-6011-70xx-000
o Facilities & Maintenance (101-6010-6601-70xx-000)
o Street Maintenance (230-6010-6116-70xx-000)

Key Performance Indicators (KPIs) and Strategic Plan
This item is not associated with a Key Performance Indicator.

Commission Review and Recommendation
This item was not reviewed by a Commission.

Attachment: MOU between the SGV COG and the City of South Pasadena 12 - 2

ATTACHMENT
Memorandum of Understanding (MOU) between the San
Gabriel Valley Council of Governments and the City of South Pasadena to share resources and to plan and host the 626 Golden Streets ArroyoFest 2023 Event
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MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE SAN GABRIEL

VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF SOUTH PASADENA TO SHARE RESOURCES AND TO PLAN AND HOST THE 626 GOLDEN STREETS ARROYOFEST 2023 EVENT
This Memorandum of Understanding (“MOU”) is dated for identification purposes as of September 14, 2023 by and between the City of South Pasadena, a municipal corporation (referred to herein individually as a “City”), and the San Gabriel Valley Council of Governments, a California joint powers authority (“SGVCOG”). City and SGVCOG may be referred to herein collectively as the “Parties” or individually as a “Party.” RECITALS:

A. On December 2, 2021, the Los Angeles County Metropolitan Transportation Authority (LACMTA) Board approved the Open Streets Grant Program Cycle Four providing Los Angeles County Proposition C 25% (“Proposition C”) Funds for one-day events that close the streets to automotive traffic and open them to people to walk or bike (“Open Street Event”).

Further, the LACMTA Board approved the SGVCOG to serve as the pass-through agency of the Proposition C Funds with its member cities.

B. The SGVCOG was successful in securing $496,000 in Proposition C funds (the “Grant”) during Cycle Four from the LACMTA county-wide “Open Streets Event” program to host the 626 Golden Streets ArroyoFest Event (the “Event”), including outreach, pre-event planning, and day of event staging costs.

C. The Event programming requires a 25% ($124,000) in-kind or local fund match of the total cost of the event (“Local Fund Match”).

D. The SGVCOG and the City have partnered together to host the Event as a 7-mile contiguous open street event on Sunday, October 29, 2023 in the City and on the Arroyo Seco Parkway.

E. The SGVCOG and the City desire to work jointly and collaboratively to share monetary, staffing, and other resources in planning and hosting the Event as set forth in this MOU, and desire to formalize their relationship through the creation of the “ArroyoFest Working Group” to coordinate their activities and in furtherance thereof agree as follows:

I. RECITALS
The above Recitals are true and correct and are made a substantive part of this MOU as if set forth in full.

II. TERM:

The term of this MOU shall commence on the date executed by all Parties and shall continue through the completion of all work contemplated under this MOU. The term of this MOU may be amended or extended by mutual written agreement of the Parties. 12 - 5
III. RESPONSIBILITIES OF THE PARTIES:

A. SGVCOG Responsibilities:

1. Designate a point-of-contact with name, title, and contact information who will serve as the SGVCOG’s representative throughout the development of the Event. If the point-of-contact is reassigned or no longer with the SGVCOG, a new point-ofcontact will be designated within fourteen (14) calendar days.

2. Provide contract coordination for Cities.

3. Fund and Contract with ActiveSGV to provide pre-planning, communication, permitting, implementation and volunteer coordination for the Event.

4. Fund and Contract with a traffic control implementation plan service provider to facilitate completion of the traffic control plan for the Event, including the portion held within the City.

5. Coordinate invoicing and backup documentation to ensure Proposition C grant compliance.

6. Coordinate with the City and their consultant(s) as necessary throughout the development and implementation of the Event.

7. Timely respond to all communications from the City and their consultant(s) as they relate to the Event and attend meetings when needed.

8. Review and provide comments on draft communications and documents related to the Event.

9. Upon 30 days of receipt and approval of an invoice submitted by a City, reimburse the City for eligible costs in an amount not to exceed the City Allocation of $20,000 as outlined in Exhibit A.

B. Cities Responsibilities:

1. The City shall designate a point-of-contact with name, title, and contact information who will serve as the City’s representative throughout the development of the Event.

If the point-of-contact is reassigned or no longer with the City, a new point-ofcontact will be designated within fourteen (14) calendar days.

2. The City will be responsible for public safety along the Event route - as identified in Exhibit B - in the City’s jurisdiction including, without limitation, the provision of police, security, fire protection and emergency services. It is understood that SGVCOG will not bear any responsibility for ensuring that the Event is held in a safe manner.

3. Assist with sending out event information via City communication channels.

4. Coordinate with the SGVCOG and its consultant(s) as necessary throughout the development and implementation of the Event.

5. Timely respond to all communications and data requests from the SGVCOG and its consultant(s) that relate to the Event and attend meetings when needed.

6. Submit one invoice to the SGVCOG in an amount not to exceed the City’s Funding Amounts as described in Exhibit A, with supporting documentation evidencing those eligible expenses the City incurred and are eligible for reimbursement.

7. At the same time the above invoice is submitted, submit supporting documentation evidencing the City provided eligible in-kind services satisfying the In-Kind Match Requirement of $19,000 as described in Exhibit A. This will constitute the City’s 12 - 6
portion of the Local Fund Match for the Event.

IV. PROJECT MANAGEMENT:

A. Project Managers.

1. For the purposes of this MOU, SGVCOG designates the following individual as its Project Manager: Sam Pedersen, Management Analyst, whose contact information is set forth below.

2. For the purposes of this MOU, the City of South Pasadena designates the following individual as its representative: Ted Gerber, Public Works Director, whose contact information is set forth below.

Any of the Parties may change the designations set forth herein upon written notice to the other Parties.

V. DEFAULT; REMEDIES:

A. Default. A “Default” under this MOU is defined as any one or more of the following: (i) failure of any Party to comply with the terms and conditions contained in this MOU; and/or (ii) failure of any Party to perform its obligations set forth herein satisfactorily or make sufficient progress towards completion of the Event.

B. Remedies. In the event of a Default by any Party, the non-defaulting Party(ies) will provide a written notice of such Default to the defaulting Party. The defaulting Party shall have thirty (30) days from the date such written notice was mailed in accordance with this MOU to cure the Default to the reasonable satisfaction of the non-defaulting Party(ies). In the event the Default is of a nature that it cannot be cured within 30 days, the defaulting Party shall commit to and commence the cure within such 30-day period and act promptly to cure the Default to the reasonable satisfaction of the non-defaulting Party(ies), but in no event more than 60 days from the mailing of the notice of Default. If the defaulting Party fails to cure within 30 days of the Default notice or in the event the Default is not curable within 30 days to commit to and commence the cure of such Default within no more than 60 days, the non-defaulting Party(ies) may terminate this MOU as to the defaulting Party. Such termination shall be effective immediately upon the mailing of written notice by the non-defaulting Party(ies) to the defaulting Party in accordance with this MOU. The remedies described herein are non-exclusive. In the event of a Default by any Party, the nondefaulting Party(ies) shall have the right to seek any and all remedies available at law or in equity.

VI. INDEMNIFICATION:

A. The City agrees to defend, indemnify, and hold harmless the SGVCOG, its elected and appointed boards, officials, officers, agents, employees, members, and 12 - 7
volunteers (collectively the “Indemnitees”) at City’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the Indemnitees arising out of or relating to the acts or omissions of the City in connection with this MOU.

B. SGVCOG agrees to defend, indemnify, and hold harmless the City, its elected officials, officers, agents, employees, and volunteers, at SGVCOG’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the City, their elected officials, officers, agents, employees, and volunteers arising out of or relating to the acts or omissions of SGVCOG in connection with this MOU.

C. To the extent allowed by State law, SGVCOG and City shall require that the consultant(s) they retain for the Event defend and indemnify both the City the SGVCOG and their elected officials, officers, agents, employees, and volunteers (collectively, the “Indemnitees”) from and against any and all claims, actions, suits, or other legal proceedings (collectively, “Claims”) brought against either the City or the SGVCOG arising out of or relating to the acts or omissions of the consultant(s) in connection with the Event and add such Indemnitees as additional insureds on any general or automotive liability insurance policies required by any City of SGVCOG. Neither the City nor SGVCOG shall be liable to each other or any of their respective Indemnitees by way of agency or any other theory of liability for any such Claims.

VII. INSURANCE:

The City and SGVCOG shall maintain and keep in full force and effect during the term of this MOU insurance or a program of self-insurance against claims for injuries to persons or damages to property which may arise in connection with the City or SGVCOG’s performance of its obligations hereunder.

VIII. OTHER TERMS AND CONDITIONS:

A. Notices. All notices required or permitted to be given under this MOU shall be in writing and shall be personally delivered, or sent by electronic mail or certified mail, postage prepaid and return receipt requested, addressed as follows:

To SGVCOG: Sam Pedersen
Management Analyst
1333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
(626) 457-1800
[email protected]

with a copy to: Marisa Creter
Executive Director
1333 S. Mayflower Avenue, Suite 360
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Monrovia, CA 91016
(626) 457-1800
[email protected]
To South Pasadena: Ted Gerber
Public Works Director
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7240
[email protected]
with a copy to: Arminé Chaparyan
City Manager
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7210
[email protected]
B. No Partnership. This MOU is not intended to be, and shall not be construed as, an agreement to form a partnership, agency relationship, or a joint venture between the Parties. Except as otherwise specifically provided in the MOU, neither Party shall be authorized to act as an agent of or otherwise to represent the other Party.

C. Entire MOU. This MOU constitutes the entire understanding between the Parties with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. This MOU may be modified only in writing and signed by the Parties in interest at the time of such modification.

D. Governing Law. This MOU shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOU, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

E. Excusable Delays. No Party shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquakes, fires, acts of a public enemy, pandemic, epidemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the others of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOU.

F. Waiver. Waiver by any Party to this MOU of any term, condition, or covenant of this MOU shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOU shall be effective unless in writing and signed 12 - 9
by a duly authorized representative of the Party against whom enforcement of a waiver is sought.

G. Headings. The section headings contained in this MOU are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate.

H. Assignment. No Party may assign its interest in this MOU, or any part thereof, without the prior written consent of the other Parties. Any assignment without consent shall be void and unenforceable.

I. Severability. If any provision of this MOU is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

J. Authority to Execute. The person executing this MOU on behalf of a Party warrants that they are duly authorized to execute this MOU on behalf of said Party, and that by doing so said Party is formally bound to the provisions of this MOU.

K. Counterparts. This MOU may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

L. Electronic Signatures. This MOU may be executed with electronic signatures in accordance with Government Code Section 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed and to be effective on the date it has been fully executed by the Parties as set forth below.

FOR THE CITY OF SOUTH PASADENA: Approved as to form:

By: __________________________
Roxanne Diaz
City Attorney
By: __________________________
David DeBerry
General Counsel
By: ____________________________
Arminé Chaparyan
City Manager
Date:__________________________

FOR THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS:

By: ____________________________
Marisa Creter
Executive Director
Date:___________________________
Attest:

By:______________________________
Mark Perez
Deputy City Clerk
Date:_______________________
Approved as to form:
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Exhibit A:

Grant Funding and In-Kind Match by City
Funding Amounts In-Kind Match
Requirement
South Pasadena $20,000.00 $19,000.00
Exhibit B
The Route Map
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City Council
Agenda Report ITEM NO. ____
DATE: September 27, 2023
FROM: Arminé Chaparyan, City Manager
PREPARED BY: Angelica Frausto-Lupo, Community Development Director SUBJECT: Consideration of Approval of Fund Allocation and Appropriation to Complete the Environmental Review
Documents for the 2021-2029 Housing Element and General Plan/Downtown Specific Plan in the amount of $78,606
Recommendation
It is recommended that the City Council allocate and appropriate $78,606.10 from General Fund Account Number 101-0000-0000-3200-000 to the Community Development Department Professional Services Account Number 101-7010-7011-8170- 000.

Executive Summary
The City entered into a Professional Services Agreement (PSA) with Psomas for a Program Environmental Impact Report in 2019 for the General Plan (Land Use Element) Update and Downtown Specific Plan (GP/DTSP). In April 2023, the City entered into a fourth contract amendment with Psomas; however, the funds were not included in the Fiscal Year 2023-2024 budget. For this reason, funds must be appropriated from the General Fund to the Community Development Department Professional Services Account.

Background
A contract amendment was approved by the City Council in April 2023, however, the funds were not included in the Fiscal Year 2023-2024 (FY 2024) Budget. During the spring budget season, the Finance Department informed City staff that the City’s FY 2024 Budget would follow a “zero based budget.” As such, if an item is not budgeted, it requires going back to City Council for the appropriation.

Analysis
Psomas has been the City’s consultant on the PEIR since 2019. Psomas has diligently worked toward ensuring the PEIR and Housing Element Environmental Analysis are completed within the tight timeline of the Court Order. This item is a budget clean up item. Staff is not requesting additional funds than what the City Council has already approved in the contract amendment from April 2023 and instead is requesting to appropriate the remaining balance in the contract, $78,606.10 in order to pay recent invoices incurred this fiscal year (2024).
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A6
Psomas PEIR Appropriation for FY 2024
September 27, 2023

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Fiscal Impact
The recommendation requests an allocation and appropriation of $78,606.10 from the General Fund, Account Number 101-0000-0000-3200-000 to fund the Community Development Department Professional Services appropriations in Account Number 101- 7010-7011-8170-000 for the Psomas contract.

Key Performance Indicators and Strategic Plan
The Program Environmental Impact Report is a critical component of the City’s General Plan Update including the Housing Element, Downtown Specific Plan, Housing is foundational to the implementation of most of the City’s 2021-2026 Strategic Plan goals:
2) Economic Development, 3) Public Safety, 4) Infrastructure, and 5) Housing.

Commission Review and Recommendation
This matter was not reviewed by a commission or board.

Attachments:

1. Psomas PSA with Amendments 1-4
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ATTACHMENT
Psomas PSA and Amendments 1-4
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena/ Psomas)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City"), and Psomas ("Consultant").

2. RECITALS

2.1. City hus determined that it requires the following professional services from a consultant: Provide an updated administrative draft and final draft of the General Plan and Downtown Specific Plan Program Environmental Impact Report, as more particularly described in the Scope of Work attached and incorporated by reference as Exhibit A.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Com,ultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (I) present a conflict of interest with the rendering of services under this Agreement under Government Code Section I 090, the Political Reform Act (Government Code Section 8!000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. "Scope of Services": Such professional services as are set forth in Consultant's January I 0, 20 I 9, proposal to City attached hereto as Exhibit A and incorporated herein by this reference.

3.2. "Agreement Administrator": The Agreement Administrator for this project is David Bergman, Planning and Building Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim Pror essional Services Agreement - Consultant Services
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milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule ullached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Maximum Amount'': The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Ninety Eight Thousand Four Hundred Eighty Dollars ($98,480.00).

3.5. "Commencement Date": April 17, 2019.

3.6. 'Termination Date": December 31, 2019

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire al 11 :59 p.m. on the Termination Dale unless extended by writlen agreement of the parties or terminated earlier under Section 18 ("Termination") below. Consult.ml may request extensions of time lo perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in writlen amendments to this Agreement.

5. CONSULT ANT'S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by wriuen amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consullant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant's estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

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5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the connict of interest provisions of Government Code § I 090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for ,vhom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement However, City may consent in writing to Consultant's performance of such work.

5.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Jillian Neary, Project Manager, shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement No change shall be made in Consultant's Project Manager without City's prior written consent

5.8. Substitution of' Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement Should one or more of such personnel become unavailable, Consult.int may substitute other personnel of at least equal competence upon \\Titten approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this Agreemenl.

5.10. Notification of' Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's firm or of any subcontractor. Change of ownership or control of Con!-.ultant' s firm may require an amendment to this Agreemenl.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Profe~sional Services Agreement - Consultant Services
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Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except us otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services lo be performed without amending this Agreement.

6.2. Consultant Responsible. Consult.ml shull be responsible lo City for all services Lo be performed under this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and slate laxes to all subconlrnctors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subconlrnclors.

7. COMPENSATION

7.1. General. City agrees lo compensate Consullant for the services provided under this Agreement, and Consullant agrees lo accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Consultant shall submit lo City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

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7.3. Taxes. City shall not withhold applicable laxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree lo meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by ConsullanL

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms ol' this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

8. PREVAILING WAGES
Consultant is aware of the re qui re men ts of California Labor Code Section 1720, ct seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works'' and "maintenance" projects. Consultant shall defend, indemnify, and hold the City, tis elected officials, ofliccrs, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant lo comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other wrillen material ("written products·· herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consullunt may lake and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES
I 0.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

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10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant· s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

I 0.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant's previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any. and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income Lax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

I 0.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or Cal PERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for Cal PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant's alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund ofanorneys' fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury lo any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury Lo any personal or real property. Consultant shall not be Profession.ti Services Agreement - Consultant Services
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required to indemnify City lor such loss or damage as is caused by the sole active negligence or willful misconduct or the City.
11 .4 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers· compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.5 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultanrs behalf.

11.6 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultanrs indemnification obligations apply regardless of whether or not any insurance policies arc determined to be applicable to the claim, demand. damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all or its subcontractors. consultants. and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the ,..,·ork shall survive this Agreement.
1 :?..2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of' insurance coverage. l lo,vc,·cr. failure to ohlain the required documents prior lo the \Vork beginning shall not waive the Consultant's obligation to provide them. Consultant shall file with City:
• Certificate of Insurance. indicating companies acceptable to City, with a Best's Rating ofno less than A:VII showing. The Certificate or Insurance must include the following reference: General Plan and Downtown Specific Plan Revisions and Public Review and Hearings
• Documentation of Best's rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.
• Coverage limits may be met \Vith a combination of primary and excess policies.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:

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• Professional Liability Insurance: $2.000,000 per occurrence, $4.000.000 aggregate
• General Liability:
• General Aggregate: $4.000.000
• Products Comp/Op Aggregate $4,000,000
• Personal & Advertising Injury $2,000.000
• Each Occurrence $2.000.000 • Fire Damage (any one lire) $ 100.000 • Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000 • EL Disease - Policy Limit $1.000,000 • EL Disease - Each Employee $1.000.000 • Automobile Liability
• Any vehicle. combined single limit $1,000.000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore. the requirements for coverage and limits shall be the greater of (I) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made. modified. limited or restricted Occurrence forms arc not acceptable.

I 2.5. Worker's Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance). and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation fund, such agency shall be a company authorized to do business in lhe State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any. nonowned. and hired automobiles and, trucks.

12. 7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50.000. If the insurance is on a Claims-Made basis. the retroactive date shall be no later than the commencement of the work.

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Coverage shall be continued for two years after the completion of the work by one of the following: ( 1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning or contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years alter completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase --extended reporting" coverage for a minimum of live (5) years after completion of contract \Vork.

12.9. Additional Insured Endorsements. The City. its City Council. Commissions. oflicers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein. other than Professional Errors and Omissions and Worker"s Compensation. for liability arising out or ongoing and completed operations by or on behalf of the Consultant. Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant"s work. Any insurance. pooled coverage or self-insurance maintained by the City, its elected or appointed officials. directors. officers. agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf: General liability coverage can be provided using an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 IO 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant docs not furnish a ne\v certificate of insurance prior to cancellation. City has the right, but not the duty. to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement. or to comply with any of the requirements of this section. shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if ( 1) any of the required insurance policies is terminated: (2) the limits of any of the required policies are reduced: (3) or the deductible or sell:.insured retention is increased. Consultant shall provide no less than 30 days' notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing al least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Professional Services Agreement - Consultant Services
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Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena. Attn: Planning and Building Department. South Pasadena, CA 95945.

12.12. Consultant's Insurance Primary. The insurance provided by Consultant. including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers. employees. agents or volunteers. shat I be in excess of Consultant's insurance and shall not contribute \vith it.

12.13. Wai\'er of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City. in addition to the Consultant's insurer. any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations. claim administration. and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums. assessments. or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant's insurance policies. The amount of deductibles for insurance co\'erage required herein arc subject to City's approval.

12.16. Duty to Defend and Indemnify. Consultanrs duties to defend and indemnil)' City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data. documents and other requested infom1ation as is reasonably available for the proper perfonnance of Consultant's services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant's performance in connection with this Agreement.

Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
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Any notices, bills. invoices. or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier sen1ice during Consultanrs and City's regular business hours: or (ii) on the third business day following deposit in the United States mail if delivered by mail. postage prepaid. to the addresses listed below (or to such other addresses as the parties may. from time to time. designate in writing).

If to City
Margaret Lin
City of South Pasadena
Planning and Building Department
I 414 Mission Street
South Pasadena. CA 9I030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
With courtesy copy to:

Teresa L. Highsmith, Esq.

South Pasadena City Attorney
Colantuono. Highsmith & Whatley. PC
790 E. Colorado Blvd. Ste. 850
Pasadena. CA 9110 I
Telephone: (213) 542-5700
Facsimile: (213) 542-5710

15. SURVIVING COVENANTS
If to Consultant
Jillian Neary
225 South Lake A venue, Suite I 000
Pasadena. CA 91 1 0 I
Telephone: ( 626) 351-2000
The parties agree that the covenants contained in paragraph 5.11 (Records). paragraph

10.4 (Indemnification of Cal PERS Determination). Section 11 (Indemnity). paragraph

12.8 (Claims-Made Policies). paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement. subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days' written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data. documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

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16.2. Consultant Termination. Consultant may tcrmi nate this Agreement for a material breach of this Agreement upon 30 days· notice.

16.3. Compensation Following Termination. Upon termination. Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant· s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement arc hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference. the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements arc binding upon the parties. Amendments hereto or deviations here from shall be effective and binding only if made in writing and executed on by City and Consultant. 17 .3. Headings. The headings and captions appearing at the commencement of the sections hereol: and in any paragraph thereof: are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading. and the section or paragraph thereof at the head of which it appears. the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.5. Sevcrability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent. be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability. and shall be enforceable in its amended form. In such event. the remainder of this Agreement. or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected. and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

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17.6. No Presumption Against Drafter. Each parly had an opportunity lo consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any parly based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data. documents, discussion. or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person. other than a bona fide employee working solely for Consultant. to solicit or secure this Agreement. Further. Consultant warrants that it has not paid nor has it agreed to pay any company or person. other than a bona lide employee working solely for Consultant. any fee, commission, percentage. brokerage fee. gill or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file. a Statement of Economic Interest with the City·s Piling Officer if required under slate law in the performance of the services. For breach or violation of this warranty. City shall have the right to rescind this Agreement without liability. r:or the term of this Agreement, no member. officer, or employee of City. during the term of his or her service with City. shall have any direct interest in this Agreement. or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall nut c.lclcgatc, transfer, subcontract or assign its duties or rights hereunder. either in whole or in part. without City's prior written consent. and any attempt to do so shall be void and of no cflcct. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Hinding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein. there is no intended third-party beneliciary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race. sex (including pregnancy. childbirth. or related medical condition). creed. national origin. color. disability as defined by law, disabled veteran status, Vietnam veteran status. religion. age (40 and above), medical condition (cancer-related). marital status. ancestry, or sexual orientation. Employment actions lo which this provision applies shall include, but not be limited to. the Professional Services Agreement - Consultant Services
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following: employment. upgrading, demotion, or transfer: recruitment or recruitment advertising: layoff or termination: rates of pay or other forms of compensation; or in tcnns. conditions or privileges of employment. and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment. the provisions of this nondiscrimination clause.

18.8. Waiver. No provision. covenant. or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision. covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant. or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence. in City·s reasonable judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity. by statute. or otherwise shall be cumulative and shall be in addition to every other right. power. or remedy provided for herein or now or hereafter existing at law, in equity. by statute. or otherwise. The exercise. the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement. the prevailing party shall be entitled to an av,-ard of reasonable attorneys· fees and costs expended in the action.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pasadena
By: '-f!i7/Jq Signature'
Printed: Stephanie DeWolfe
Attest: Approved as to form:
"Consultant"
Psomas By# i.:_ lfu:g; 'gnture
Printed: Jim Hunter
Title: Vice President, Environmental Planning
Date: 05/ 3t) /1, r t
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May 28, 2019
Exhibit A
Scope of Services
David Bergman
Interim Director of Plan.rung and Butld::lg
City of South Pas:idena
\1AEl\UIL
dbergman'g soathp:i~.ideoac.i.go,·
1414 Mi.ss1on Street
Scl!th Pa sad~. Cahfot"'--1.a 91030
Subject: Proposal 10 Complete the C.alifcroia Em.uonmental Quality Act Process for the South Pasadena Cmieral Pwi and Downtov,;n Spe--...ific: Plan Update Project, City of South Pasadena., Cal.uomia
Dear Mr. Bergman.

Psomas is locbng forward to wottmg with the City on this important Project for the City of South Pas3dem and helping to see it tO fnuuou. Per our me-etlllg of Apn1 8, 2019, the following Scope of Wotk and Fee Estimate ioclude all tasb Dttded to c:omplete the Callfom.ia Environmental Quahty Act (CEQA) process, starung mth prep:iratlon ofa Revised A.dmmistrative Draft Program Environmental Impact Report (PEIR) for the South Pasadena Cmieral Plan and Downtown Spec.tfic: Plan (DTSP) Updlte ProJect (ProJect). Our proposed Scope of Worl: is provided in Attac.hmem A, a Fee Estunate is provided m Attac:hment B; and subconsultant scopes ofwod: are pronded in A.rtac:bments C and D. All ta.sb are as a cot-to-exceed budget to be billed on a tune-and-materials baSlS Please feel free to c:ontac:t Mr. Hunter or Ms. Neary if you ha-.·e any questions regardwg the contents oi th1s Scope of Won:, or should you requ:re additional information.

Smcerely,
PSOMAS
A- \ t,.~ ~-i. ..... b'" J~ Hunt~, ENV SP
\ Vic:e Pre!.ldent. En·,i.ronmental Pl~
-
Att,.c:lm'.ll!Dts·. A-Scope of Won:
,',{[
. \ flllian K.. Neary
' 0 ProJect ::\f.anager
B - Fee Estunate
C-NelsonNygaardScopeofWod:

D-Urban Crossroads Scopes of Won:

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2-:~ So~-:i .:.n,.J•
S~::! 1::00
=t;~.1.. CAQ1 · c1
T ol O,BS I 2000
Fi:x ez, :-51 :~J
r«11 ?tani::.ccm
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Sourh Pascukna GcnmzJ Plan and
Dcnmtoim S,xcific Plan tpdatg Project PElR.

ATIACH.\IE.."''T A
SCOPE Of WORK
SOlTII P.-\S.IDE..'iA GEXER\L PL\ ... 'i .-\_",1)
DOW:>.'TO"~ SPECIFIC PL.\...'i ll'DATE
PROGR.\...\1 EX\lR.0:'.\"')fE.",'TAL IMPACT REPORT
~!ay 28, 2019
P;omas has developed the follo\l.mg Scope of Wcrl: to prepare a PEIR for the proposed Proj~t m accordance with CEQA and the State CEQA Guidelmes, begmning with preparation of a Re\~ Adm!ru.stratl\-e Dnft PEIR. consistem w1th the previously authorized tasks for thl.s Pr0ject, as a sulxe<"...sul:ani to :llng-,,-ala A.ssocla,es. The PEIR Sc~ of Wort mcludes the follo;,;mg tasks Ta~k 1
Task 2
T:i~k 3 Task 4
Draft Program Em,ironmental Impact Report
Final Program Emironmental Impact Report
Project ~fan.ag~ and Meetings
Chmate C'hange Ad.lptauon Pol.icy .¼istance
In add!tion to the above tasks, the Scope of Won: includes a not-t~.._ceed task (i.e., Tnsk ~, Contingency), for won: efforts requested by the City that may exceed the anucipated ... el of effort in Tasks 1 through 4, including but not limited to, quantitall\-e changes in the Genen1 Plan parameten, additiocal rounds of document re..-1.ew, and addtuooal meeting attendance . • -ism111prio11s
T1ll.s Scope ofWod:: includes the tas.l.::s lo provide a legally defensible CEQA documenl and to realize time and cost efficie:ncies, where feasi.ble. The followmg assumptions are included as the basis of tllls Scope of Won: and n.ssociated F~ Est~te·
• Psoma.s has pr-epare-d an Administnuve Draft PEIR that wa.s subt:l!tted to the City in July 2018. • P~cmas will begin preparing the Re-,i.sed Achnimstratl\-e Draft PEIR. upon receipt from City Staff of the m-1.sed administrab\°' draft v=on (provided by P!aceworb) of the General Pl.an, DTSP Update, related data such as breal:down tn I.and use desig:nabons (i.e., Lot 111), and description of the No ProJect. "E:ristiDg General Plan Alternative for analysis in the PEIR. • Changes to re\~ administrative draft of the GP and DTSP Update will be based on City Council mput; acl.chtional public cn:tteach; review by the City !vianager, Interim Plann:ng Director, and other~ staff, etc. and should be focused a.nci wmiro1] It 1s assume-cl that the demographic parame~, boundaries, and development ~al:down withm focus areas will be •wcbangl'd from the previous administrative draft \"ffl.lon.s of the GP and DTSP Update. If upon receipt of the revised administntive draft GP and DTSP Update, and related data that will be PfO\ided by City staff, we ftt1 the att.acbe<l estuna.1e does not accuntely reflect the efforts, the City ·will be contacted immediately, prior to initiatmg our won:.
• It i.s assumed that the revised administrative draft of the General Plan. DTSP Update, and any other docume.ntaboa to used as the basis of the PE.IR, begummg v.i th T a.sl: 1.1 below:
o \\~ill be m compliance with the~ Plan~ set forth by the Office of Plamllng and Research and will not require substantive review or commem by Psomas. o The revised adtnicistrauve draft of the GP and DTSP Update p~ by P!acewod:-s will be determined complete by City staff and provided to Psomas in both clean .PDF and A-1
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South Pasadma Gmeral Plan and
~nftm71 Sp«ific Plan t?:fa:s Projt:Ct P£IR
Word fonnats, and a redlwe.'compare Word file to facilitate undernandmg oftm changes to be reflected in the PEIR.
o W-ill include all graph.i.cs a\.cl.ab!e as clean .PDF or .JPEG files for ready use in PEIR producuoo,
• Preparatton of addiuonal Admullstrauve Drafts or other dehveiables not e."qlllcitly included in Ta.sb I through 4, below, would necessitate a scope and budget augment.

TASK!
Taskl.l
DRUT PROGR-\..'1 E~i'\ 1RO:'-i:\IEXTAL L\IPACT REPORT R.t,i~d Administr:ith (' Draft Proi1":im Emironment:il Impact R('port L"pct: rece:pt of the re;i.sed adm:rust:ratJYe draft of the G? and DTS? L'pd3te ~ts, and related i±!t:i, Psomas will m ·ise the Admimstrative Draft PEIR. document accordwgly. In addition to the revised achrunist:ratl\-e drnn General Plan and DTSP Update, rensediupd.Jted documentauon to be provided is anticipated to 1DC.lude.
• Distnbution of land use de~ignatioo.s (i.e., Let 111}; • Descnption of adopted or planned routes to accommodate affordable housmgimclusionmy zcnmg;
• Summ.1l)' of policy and other revmons to the Ge:nenl Pl.an and DTSP documents, dated November :!017, based on Ciry Councu meetwgs .u:d add.1tional public outreach; and • ~tails of thl.'! No PrOJecl ExistJ.ng General Plan bw.!dout.

Nelsoo:Nygaard. as a subconsultant to Psomas, will finalize pendmg revisions to the Traffic Impact AnalySLS (TIA), !united to: (1) description of how the ambient gro~1h w traffic relates to the possible ambtellt land dei.-elopment without a~ Plan Update (Le .. 89 dWPllinz units) and (2) comparative trip g~uon and qualitatl\"e dt.sCUSS!on for the No ProJl!CtJfaisting Gffiefa1 Plan Butldout alternative . Nelson Nygaard's complete Sc~ of Won: is pro•.~ded in Attachment C.

A Revised Administrative Draft PEIR will be electronically submitted to the City for m-iew and c~ wilhlll ih-e wttk.s followu1g Psomas ~elpt of the re\-ised administrative draft of the GP and DTSP Update and rmted documl.'!nts This will include a clean .PDF of the PEIR secuons and all teclm!cal reports, and cll.'!an and redhne Word files to facilitate re,-iew of the re\i.sed document.

Taskl.2 .-\.ppro,·a) Draft Emironmtnral Impart Rtpon and Public Rl,ienUpon receipt of one set of comptled comments on the Rei.-ised Admuustrati\-e Draft PEIR from the City.

Psomas will revise the document accoroingly. Two weeb follo"'ing our receipt of the compued comments, an Approval Draft of the PEIR. will be ele-ctroruCAlly rubautted to the City for final rmew to confum that all comment5 ha·.~ been appropriately incOtpOfllted based on pnor coordmation. This task assumes that any nKessa!)' re\'lSlons will~ minimal .and editorial in nature, and no~ substantive w.i.sions to the docum!m \\ill be ~d.

Psomas will be respons1ble fer pronding the Ctt'j wnh a camera.ready, electronic copy of the Draft PEIR and for preparing the Noll~ of Availability (NOA) and the Notice of Completion (NOC). These tte:ms will be pro\ided lo the City for reproduction and for distribution to the mailing list {assumed to be the same as the NOP mai1mg hst, with the addruon of alt!:ndtts of the Scoping Mttting, rnrnrnenten on the NOP, and any other pet"SOOS having ~notice of the Draft PEIR) for the public w.1,ewperiod ofat least 45 days.
~0JN0JW'orl.:

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TA.SK.!
Sotd1 PllStldma Gmeral Plan and
Di:nni:own Sp«ific Plan tpdarir Project PFJR.

IDiAL PROGR..\...\I ~"'\ 'IRO:"--:\.ID"TAL IMPACT REPORT Dr:ift ~sponst to Comments and Yitigation ~lonitoring and Reporting Program Upon compl.etioo of the pubhc revi.ev.· penod for the Draft PEIR, P5omas 'l'..ill review all written comments received on the Draft EIR and will organize the comme:oJ.s and coordtoate with the City on the approach to prepar.ng responses to comments. Psonw will piq,are the draft Response to C.omment.s and Mitigation Monitoring and Rqxm:ng Program 0-,!MRP) doctlm!:i:lt. Ifnecessary, a Clari.ficanonsrc.rrata section v.i.11 be included to list the changes lo the Draft PElR m response to the comments recel\"ed.

In compliance with Section 21081 6 of the Calif ornia Public Rssourc-e.s Code, Psomas v.ill prepare an :\C-.CR.? as part of the Response to Comments docl:mem, which v.i.11 ensure compl.:.ance v.,th adopted Cl!Ugat::.cn reqmrem.ents c-.irnig Prcject impl~mtlon. The ~!MRP \1.ill be prepared w a catn.,;: fonm:, pro,ide the t.mung and entity responsible for each miugauon measure, and wdude the City department or wd.1,idual responsible for \-enf)-wg that the lllltigation measure has been tm;)!emcnted.

For the purpose of eswn.iting the wen: effort for responding to comments, a total of 60 hours of professional staff time has be-en assumed for tll1s task. If extensi.\1! commeru.s are received and u appem that addit1otW effort v.ill ~essary 10 prep2re adequate responses, PsettUS will ootify the City for ccruideration of a budget augment. Four w~-1'.s following our receipt of all comment letters received on the Draft PE.IR, Psoma.s v.ill subm1t the draft Res~ to Comments and ?.Il\-iRP document electrorucally to the City for renew and comment. 1bis tiru: schedule assumes llO comments are rece1nd that require new tecllrucal studies or e:rtenm·e coordm.ation \vith the City or u:mn.sel to resol.1!.

Final Response to Commmt~ and Mitil?:1tion ~Ionitorinl? and Reportim! Prol!l"am Twt> v.-eel:s following our rece:pt of compiled comments from the C1ty, Psomas v.ill rense the Response to Comments and M1·iRP accordingly, and the fi.na1 document will be electroni.cally submitted for City use dunng PElR certification. A total of 16 hero:; ofprofessiotW staff time b.ls beffi assumed for ttis task It is assumed that the C1ty will mu! out the responses to each agency that pro,ided comments on the PEIR at least calffldar days prior to any public hemngs on the Project Tnsk 1 . .3 Drafr Finclinr:5 of F:tcr and Sratemeor of Onrriding Consideration.~ Psomas v.i.11 prepare wrirtm finchngs of fact for each s.igwficant effect identified m the PEIR, purniant to Section 15091 of the State CEQA Gcidehnes and Secuon 21081 of CEQA. If the dr.u.'\ or final PEIR 1clennfi.es any !ilg:ru.ficant impacts that cannot be a\·o~ even \,ith impl.e:mmtation of all reasonable :md feasible mitigation measures, the Cl.t)· must adopt a Statement ofO\'emding Cons.tdenllons prior to Project approval, purni.ant to Section 15093 oith.e State CEQA Guidelines. Tus Scope of Wen: assumes the City v.ill m.a.ke a determination oi the o\·emdmg condttion{s) fut each significant and unavoidable impact 1dentifi~ for use m the draft document For the puipose of estimating the work effort for preparation of findmgs, a total of 46 bouts of professional staff time has been assumed for this task. Three wttb following our submittal of the fi1la1 Response lo Comments document and MMRP, Psomas will electrO:lllcally submit the dtaft Fi!ldmgs of Fact and Statement ofO,,-emding Considerations to the C1ty for re\iew and comment.

Task.!.-' Final Findings of Fact and Sratemtnt of Owrriding Congdtrarions One wttk following our recetpt of compiled comments from the City, Psomas ~ill revise the Findings of Fact and Statement ofCh"ellldmg C.00.Sideratioos accordmgly, and the fuw documenl v.ill be electronically submitted for City use dunng PEIR certifiuuon. A total of 16 hours of profess.iotW staff time has been assumed for this task.

A-3 Sco~oprort
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Som Ptlladma Ga1£Tr1l Pl.an and
Dini•nt0)\71 Specific Plan qwrs Project PEIR
TASK3
T:isk3.l
PROJECT ?tl.\."i'AGBIE.XI . .\.'\i> ~IEEtr;GS
Projttr ~bna2emenr :111d Qnalit;· Control
Throughow the CEQA process, Psomas will m,,1iotai11 regular telephone. ema!l commlUllCaUons and attend mee~ w1th the Caty and other members ofth.e Project Team, as requested, to chscuss the status of the Project and"or to resolve issues as they~- Psomas will be respon.stble for managing the CEQA ptocess; msunng cowpl!ance with the Sccpe ofWcrl: and schedule, coordinating w1th our rubcousultam(s), and ensunng that Pr0ject infonnation 1S dJsseminated 1n a timely manner.

As part ofth!s task, we would coordinate at:.d attend a Pro_iect bcl:-offmeeting with City staffar.d Placeworl.3 represe:itattves. Tus m..-ellng v.'111 address, among other topics, roles, responsibilities, cC!l!I!!l:C!catiC'll protocols, outstar.d!!lg dJ.ta 0ttds fur all p.:trtes, and expected penod:: ofpenoro!ZCCe f~ the vanous wod: efforts that v.-tll inform cur scbedu!e. Psomas v.'111 prov1de the Ctty a schedule contaming the PEIR deli\'etj' mtlest0llf$ within oue week following the licl:-off meeting. This tasl: a!so includes a.oteroal admmistrntive coordwation and invoicing tasb. This Scope of Worl.: u:cludes a total of 38 ho~ of professiooal stm tune for Project m:magemem activ1t1es.

Task 3.2 Attend:ince at Public :\Itttin~earin~s This tas1: includes attendance at public mei!tings and hearings before the Caty's PlamliDg C-OmmisS1on andi0t C1ty Councl. Staff will be availible to attend meetings alld-'or heanng:s. This task assumes up to 20 h~ ofpubhc meeting.-b.eanng att~ is assumed for Ms. Neary. Tws Scope ofWorl: also in.eludes a ccnungency (Tasl: 5) that can be used ro fuDd an~ce at additional meetings at the City's request. At tills tune the Cuy :mtietpates Psomas' attendance at all pubhc heanngs rela~ to adoption of the C-enera! Plan t:lrl DTSP Update and ceruficauon of the PEIR A.n~e at add.nonal public hearings will be billed on a time and matenals b:i.sis agam.st the conti.ng~cy budget (Task 5) based on Psomas' 2019 fee schedule, which has been submitted to City staff.

TASK4 Cl.Thl·HE CH..\."iGE .IDAPTATIO~ POLICY ASSISTA .. "iCE Tllls tas1: includes a not-to-excttd budget for Senior Project Manager, Pro;ect ~ianager, and Enviromnental Planner/Air Quality Specialist professional labor hours to asmt the City and or Placewod:s in ck..-elopuig clun.ate change :idaptation policies. 1lus effort would wvolve research 10 more fully t.lndernand the City's cl.!mate change-related constraints (undemood to be primarily drought/water supply and heat), review of the 2011 Hazard Mitigauon Plan (ID.1P), and help draft acuonable policies to be included i.n the upda~ HMP and as a basis for the City to subsequently prepare a Cllmate Action Plan. This tas1: does cot mvolve a \-ulnetabthty analysts pursuant to SB 3i9 or updates by P~ to the City'sHMP.

TASK:-
Coosistent with City request, this tas1: a.ncludes a not-to-e:-tettd budget for wod: efforts to be requested by the City that may e~cttd the anticipated level of e.ff0t1 Ul Tasb 1 through 4, mcluduig but not limited to, quanutatn-e change~ m the General Plan parameters; additiooal rounds of~ review; and additional meetillg attendance. Funds m this continge:ni:y ta.s1: will not be used v.itbout pnor written authorization from the City, including written undamndtng betv.-een the City and Psomas of the won:
product/activity and anticipated level of e.ff0t1.

If the m.ised admi.mstrative draft General Plan and DTSP Update 10cludes an maease in ~graphic parameten (1.e .. dwelling units or square footage) or PrOJeci Description 1S rubstantiverJ changed from lt'-rs::tslVHtv:M'IJP ....., ICW-(~111.e:D Sco;H of'Ff"orl; Professional Services Agreement - Consultant Services
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South Pasadena Gmeral Plan and
.lxmntCK11 Specific Plan q,datB Project PEIR.
the Admm:strat:tve Draft PEIR submitted Ul July 2018, th1.s wauld necessrtate the revision of se\wal technital repons and quantitati\·e analyses w"ithin the body of the PEIR.

Urban Cros.srot1ds, as II subconsultant to Psomas, would revise the rur quahty/greenh.ouse gas (GHG) emiSS10nS and noise techcical reports; and Nelson Nygaard would m-ise the TIA accorchngly. The scope of ...,-orl,: for these technical repor1 updates summamed below and pro,ided in full in Att;ichrnents C and D to this Scope ofWorl:. Pscmas wouldm-ise all o~ tecllruc.al analyses \\ithm the PEIR with the except:on of the Water Supply Assessment (WSA). This Scope of\Vorl.:: assumes that the City Department of Public Worts ·would'cocrdwate \I.1th Stetson En~ to upd:ite the WSA. .-\ir OualitY/Grtenhonse Gas Emissions .-\nalnis Re,ision Urb.1:1 Cress.roads. as a subccn.sulta!ll to Pscmas. mll update the Cili.fcroJ.3 En!:so;:om Est:DUt;:,r Model (CmEE.\fod) a:r quahty runs to reflect changes to the d\,·ellmg cmt count or other qua:wtau\·e ch.:nges; t:pdate the Ca.lEEMod greenb~ gas runs to reflect the ch.anges; update tables, te~ • .?Dd e.'tl:ibits as ceeded, m..ake minor report te."d revisions as provided by PsomasiCity staff; and summarize the firuhngs in a revised South Pasaden.:i G!netal Pli!ll Update Tec.hcical Air Quality and Grffllhouse Gas Analysis Report. Urban Cros5roads' complete Scope of Won:: i.s provided 111 Att.-ichment C.

Utban Crossroads, as a subconsultant to Psoma.s, will update the off-!.lte traffic DOlSC analysis based on m"?Sed annge daily traffic: (ADI) vohlm!s from the mised n~ based on the changw dwelling unit cct::1t or otter quant1tatlve change; ittakulate the traffic no:se le\'el contow- 00'.J;Ud.lries fer off-site roadway segments undel- faisting anrl Hcnzon Year conchtions b~ on the re\~ ADI vol:nmes. update the en-site transportation not.Se anai)'SlS at the Project Gro"ih Areas based on the re\"1sed traffic:
noise level contours under Horizon Year condit:ons; update Exhibits 8-A. 8-B, and 8-C basw on the mised traffic ooise level contour boundanes; make minor report text revisions as provided by Psom.,s/C1ty stafl; md summanze the findings in am~ South Pasadena General Plan Update Techcical Noise Study. Urban Cromoads' complete Scope ofWorl.:: 15 provided in Atta~t C Nelson Nygaard will man an update to the tra\'e] demand model chapter of the TIA with updated calculauons for pro;ect tnp generation. proJed trip assignment, traffic modeling, and subsequent output tables and figw-es for affected scenarios. It is assumed th.at the updated land use mi.~ will be provided in the format necessaiy to update the navel demand model 10 the manner previously subm:ttM to Nelson'.Nygaa.rd. Nelso:i Nygaard will update written portions of the TI~ to reflect changes to the analym OUtpUts. h is aDUcipated that no maJor changes to ttaffic impacts and 011tigations will be made Nel.so1i.1Nygaard v.,J.J make one set ofrm.5.lons from a s.mgle set of non-conflicting comm.ems to then.\.. Nelson\.'l'•Jygaud will also be avail.able for follow-up chsrussioru \\ith City staff via phooe calls, as budget permits.

A-S
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Exhibit B
Fee Schedule
S0:1:i, Pascdu11:: Gc11i:ral P:an cn:i
Do,m:oim Spc,T:: P:~11 i.,p:!!:.rc PrcJcct PE1R
ATTACH.\lD,1 B
FEE ESTl)UT£
SOl"TH PASADDiA GE~ERAL PL.\..'li A~D
DO\\~TO\\~ SPECIFIC PLA~ CPD.HE
PROGR.nr E:,i\'IRO~::\IE:'ffAL L\IPACT REPORT
TASK
T:isk 1 - Dr:ift Proi:r:iin E11,·iron1ne111;il Impact Report Task I I - Rensed Adlllllllstr.itn·e Draft PEIR
Tnsk I 2 -Approval Draft PEIR and Public Renew
T:isk 2 - Fio:il Proi:r:un Eo,ironineut:il hnp:ict Report Task 2 1 - Draft Response to Comments and M.\-1RP
T.isk 2 2- F,oal Response 10 Co=ents and MMRP
:\fay 28, :?019
Task:! 3 -Draft Fmdings of Fact and Statement ofOnrndrng Cons1derat1ons Task 2 4 - FUl-'11 Fwdm111 of Fact and Stalement ofOvemdmg Considern:ions T:uk 3 - Pt oject ::\l:io:ii:emeot :incl :\lt>eti111:s
Task J I - Pio;ecl Management .ind Qu.,!ity Cc-ntrol
T,u k 3 2 - Attendauce at Public M<'etwg1/Hearmgs
T:isk 4 - Clim:ite Ch:in::e- Acl:iptation Policy .--\.ssist:iuce Suu total PEIR Fel's
T:isk $- Conrin::ency
TOTAL FEE ESTI.l!A. TE
Direct costs fees mclude subconsult."m1 fees. with 10% ma1kup A.~•AAl(~O{(ul'~_Pxn-.n ~NI SOIY-0!!::!ll "°"' B-1
LABOR
FH
S16,130.00
$7,100 00
S8.-HO 00
S2,S-m 00
S6,600 00
S'.! 630 00
$5,540 00
S2.700 00
$4 180 00
S56,130.00
SS,030 00
S6J,160.00
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DIRECT
COSTS1
S5,830 00
S000
s
sooo
so 00
so 00
so 00
so 00
so 00
OQQ
S!-,830.00
S26.490 00
s.u,J:o.oo
TOTAL
FEES
S21.960.00
S7.10000
S8.4 10.00
S2.B40.00
56,600.00

52.630 00
SS.540 00
S2,700 00
S4 i BQ oo
S61,960.00
S36.:52000
S98,./80.00
Fu E:tima/1
13 - 27
:'\"ELSO7'" :","\"GA.A.RD SCOPE Of WORK
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Sovtli Pasodenci Gene,al Plan Update
Additional TIA Supporl (Psomos and Nelson\Nygaarrl}
Both tasks 'i\-"Ottld be billed on a time and materials basis ,.,;th not-to-exceed amowrts. DR..\IT scope is below:
• Task 1: TL\ SUpport
- NeLcon\Nygaard will be available for requested revisions to the Traffic Impact Analysis (Tl.\) portion of the EIR as the document proceeds through necessary agency approvals beyond the Screencheck # 1 Draft.
- This task may co!l..tjst of including additional te..n in the TIA references a "lower density" land use plan, in which Nelson\Nygaa.rd v.ill conduct a trip generation calculation for an a!tematn--e land ~e program in order to compare to the C-€!lera1 Plan's land u..::e program trip ~neration in the TI.\.
- No additional steps in the traYel demand model will be conducted beyond trip generation, such as trip distnlrution, assignment, or traffic modeling. • Task~: Update to TTaYel Demand Model and TL\
- 1bis task would not become act:h-e unless direction is gi,-en to Nelson\~h:pard to begin work bv Psoma.s
- The City of South Pasadena may desire a land use program ¥.ith higher densities than the one in the already submitted Screench€ck Draft EIR and accompa!ljing Traffic Impact Analysis (Tl.\),
o NeLcon\Nygaard will mak: an update to the travel &i..mand model chapter of the TI.\ \\ith updated calculations for project trip generation, project trip assignment, traffic modeling, and subsequent output tables and figures for affected scenarios.

It is assumed that the updated land use mix will be pl"O\ided in the format necessary to update the travel demand ruodel in the manner pre-.icmsly submitted to Nel.son\Nyga.ard.
o Nel.son\Nygaard will update written portions of the report to reflect changes to the analysis outputs. It is anticipated that no major changes to traffic impacts and mitigations ¥.ill be made. Nel.son\Nygaard ¥rill make one set of revisions to a single set of non'°nflicting comments to the U.\. The team will also be available for follow-up discussions v.ith City staff via phone calls, as budget permits. - In the e\-"ellt that the land a..c:e mix is altered substantially enough in either intensity or location beyond the already modeled sub-areas, efforts to update the trav~ demand model may be higher than the not-to-e..~ amount in this task. Renegotiation may be required to complete this task, and ~ill be discussed at the onset of beginning ,,"Ork when more detail is kno'nn about the amount of changes requested.

Senior
.t.aaoeQtt ..-oeiat 2
Eng:netr 2
Tobi ~illlling RD $1CUO $1JUO
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AIT..\.CIThIE!\"T D
CRB.-\.. CROSSROADS SCOPES Of \YORK
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260 E. B•kc:r St I SUlte 200 I Cona Meia, CA 92626 I ('J49) 1994

WORK AUTHORIZATION
April 10, 2019
Ms. Jillian K. Neary
Psomas
225 South Lake Avenue, Suite 1000
Pasadena,CA 91101
SUBJECT: SOUTH PASAOfNA GENERAL PLAN UPDATE TECHNICAL AIR QUALITY AND GREENHOUSE GAS ANALYSIS CONTRACT AMENDMENT #1
Dear Ms. Jillian K. Neary:

Urban Crossroads, Inc. is pleased to submit this work authorization to Psomas ("Client") to update the Technical Air Quality and Greenhouse Gas Analysis for the South Pasadena General Plan Update ("Project"), which is located in the City of South Pasadena.

SCOPE OF WORK
The following scope of work and represent the services necessary to update the Technical Atr Quality and Greenhouse Gas Analysis:

1. Update the calEEMod air quality runs to reflect changes to the dwelling unit count.

2. Update the calEEMod greenhouse gas runs to reflect changes to the dwelling unit count.

3. Update tables, text, and exhibits as needed.

4. Make minor report text revisions as provided by Psomas/Oty staff.

5. Summarize the findings in a revised South Pasadena General Plan Update Technical Air Quality and Greenhouse Gas Analysis.
l0513-o6AQ& GHG CA#l
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Ms. Jillian K. Neary Psomas
April 10, 2019

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TERMS
The not to exceed fee to accomplish the above Scope of Work is $6,200 (billed T&M, see Exhibit A}. If you have any questions, please contact me directly at (949) 336-5987.

Respectfully submitted,
URBAN CROSSROADS, INC.

Haseeb Qureshi
Senior Associate
10513-0SAQ & GHG CA#l
CONTRACT APPROVAL:
~.pproved by
Title·
Firm; ?:;,mas
Oa:e:

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Ms. Jillian K. Neary
Psomas
Aprif 10; 2019

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EXHIBIT A
BILLING RATES FOR URBAN CROSSROADS, INC.

Position Principal
Senior Associate
Associate
Senior Analyrt
Analyst Assistant Analyst Administrative Support
GeMral
Hourlv Rates
$180 - 250 $130 - 200 $100 - 150
$80 - 120 $70 - 110
$50 - 90
$60 - 100
(1) Reimbursable direct cost;, such as reproduction, supplies, ar.d messenger service wiil be billed at cost. (2] Hourly rates apply to worlc time. tra'lel time, and time spent at publlc hearings and meetings. For overtime work, the above rates may be increase;j 50 percent
(3} Monthly billing statements ere due within thirty {30) days of re1:eipt l05J.J-01S AQ & GHG CA#l
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DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 33

FIRST AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT ("Amendment") is made and entered into on the 6th day of November, 2019 by and between the CITY OF SOUTH PASADENA ("City") and Psomas.

RECITALS
WHEREAS, on August 17, 2019, the City Council approved a Professional Services Agreement with Psomas to provide a second administrative draft for the General Plan and Downtown Specific Plan Program Environmental Impact Report; and WHEREAS, the Term of the Agreement is through December 31, 2019, with the option to extend upon written agreement of the parties; and
WHEREAS, the Payment for Services in the Agreement shall not exceed the original authorized amount of $98,480 unless the City has given specific advance approval in writing; and
WHEREAS, the City and Consultant desire to amend the scope of services to include .

Iteris as a subconsultant to analyze and develop a Vehicle Miles Traveled (VMn threshold.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARA GRAPH 3 .1 "Scope of Services" is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated by this Amendment.

2. PARA.GRAPH 3A "Maximwn Amount" is amended to read as follows: The highest total compensation and costs payable to Consultant by the City under this Agreement.

The Maximum Amount under this Agreement is One Hundred and Forty Thousand, Four Hundred and Twenty-Two Dollars ($140,422), which is comprised of Ninety-Eight Thousand, Four Hundred Eighty Dollars ($98,480) for Exhibit-A Scope of Services and Forty-One Thousand, Nine Hwidred and Forty-Two Dollars ($41,982) for Exhibit I Scope of Services. when

3. PARA.GRAPH 3.6 "Termination Date" is amended to read: Jmie 30, 2020, or the work is satisfactory completed, whichever occurs first, or unless extended by a supplemental amendment.

4. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 34
TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth be]ow. "CITY''
:~~;Ii{ittkp 1 ature l
Printed: Stephanie De Wolfe
Title: City Manager
Date: I VI .:,i; o\ 0 { 'f
.
"Consultant''
Psomas
Title:
:.J'JL,,~~,,Z..;)Ll.t:::=.==:::!...~~..-,-_,,. e'. 1/-vA t~ f •E y Clerk e,r,,~f ~1 Cf _.-fc_. , • Date: /1 h ~ L'kJtqJ J I
By:.~.......,~~:.....:.::;.,.,_,_,r-+..:;;..L.-
Teresa L. Highsm1 , i
Date: II /Jg /'2/JICZ • I I
DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 35
EXHIBIT 1

VEHICLE MILES TRAVELED THRESHOLD

SCOPE OF WORK
This Scope of Work includes a task for a subconsultant, Iteris, to assist in the development of a Vehicle Miles Traveled (VMT) methodology and threshold appropriate for the City that will be incorporated into the Program Environmental Impact Report (BIR) for the General Plan Update and Downtown Specific Plan. With preparation of a Transportation Analysis based on VMT parameters, the air quality, greenhouse gas (OHO) emissions, and noise analyses will also be updated to be consistent.

TASK 3 PROJECT MANAGEMENT AND MEETINGS (AUGMENT)
Task 3 .1 Project Management and Quality Control
As of September 30, 2019, the existing budget for Task 3.1 has been exhausted and exceeded due to unplanned team coordination and efforts to resolve the question of VMT compliance. This task includes up to 48 hours of additional project management time, to provide coordination among the Project team durihg preparation of proposed technical studies, resolve iss1:1es as they arise, and ensure compliance with the expanded Scope of Work and schedule, among other efforts.

Task 3.2 Attendance at Public Meetings/Hearings
This task includes up to 16 hours of attendance at additional meetings and/or participation in confere:qce calls by Ms. Neary to coordinate with the City and other team members on the development ofVMT thresh.olds and other factors of SB 743 compliance, parameters for the updated traffic analysis (new Task 6.3), consistency in assumptions among the three new technical studies, and any other consultation requested up to the fee estimate.

TASK 6 TECHNICAL STUDIES (NEW)
Task 6.1 Air Quality and Greenhouse Emissions Analysis Update Psomas will update the air quality and GH9 emissions sections of the Administrative Draft PEIR, submitted to. the City in July 2018 to reflect quantitative air quality and GHO analyses based on a VMT approach, vehicle fleet mix, and other transportation-related inputs to be revised. Criteria air pollutant and GHu emissions will be quantified using the California Emissions Estimator Mpdel (CalEEMod) in accordance with South Coast Air Quality Management District (SCAQMD) guidelines. A review of the air quality and GHG emissions sections will also include updates to any language and/or infonnation that is now outdated, such as the local air quality monitoring data and regulatory setting. Mitigation measures will be reviewed and revised as needed in light of the updated air quality and GHG impact analyses. Supporting data will be included as an app·endix to the PEIR..

Task 6.2 Noise Analysis Update
Psomas will update the noise section of the Administrative Draft PEIR to reflect quantitative noise analyses based on a VMT approach, vehicle fleet mix, and DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 36
other transportation~related inputs to be revised. The noise level measurements taken in 2018 by Urban Crossroads, Inc. are still representative of existing conditions within the City and will be used in the updated section. Traffic noise contours for existing and future Without\With Project conditions will be reanalyzed with the latest traffic data. Traffic noise analyses will be conducted based on quantification methods developed by the Federal Highway Administration. Noise and vibration exposure from the Metro Gold Line to sensitive land uses within the City will be evaluated based on published noise and vibration studies for the Metro Gold Line, which are assumed to be adequate for this purpose. Changes in traffic noise and traffic noise exposure related to the proposed General Plan and DTSP Update will be based on the standards and impact criteria adopted by the City. Mitigation measures will be reviewed and revised as needed in light of the updated noise and vibration impact assessment.

Supporting data will be included as an appendix to the PEIR.

Task 6.3 VMT Methodology and Transportation Analysis
Iteris, as a subconsultant to Psomas, will perform the following tasks and prepare the associated deliverables, as listed below, to bring the City into compliance with the SB 743 requirement to transition from an LOS-based methodology to a VMTbased methodology to assess potential transportation imp~cts resulting from development projects. Iteris' complete scope of work is provided in Attachment B.

1. Project Management, Coordination, and Outreach
• Kick-off meeting, informational meeting, monthly progress reports, hearing attendance ·
• Preparation for and attendance at three public meetings (Optional)

2. Development of VMT Methodology
• Technical memorandum of recommended project screening criteria • Technical memorandum of recommended VMT estimation
methodology
• Technical memorandum of thresholds of significance

3. M~tigation ofVMT rmpacts ,
• Technical memorandum of recommended changes to City's transportation demand management (TDM) ordinance

4. Documentation and Pro~s .
• Technical memorandum with Draft Transportation Study Guidelines • Technical memorandum with transportation.analysis of the General Plan Update consistent with SB 743 in support of BIR
TASK 7 OPTIONAL (NEW) .

Task 7.1 Additional Transportation Analysis Meetings (New) Iteris will, at the City's request, prepare for and attend up to two additional public outreach meetings.

DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 37
ATTACHMENT A:

FEE ESTIMATE
Task Labor Fee Direct Costs Total Fees
Task 3 - Project Management and Meetings
(Au2ment)
Task 3.1 - Project Management and Quality
Control $6,960 $0 $6,960
Task 3.2 - Attendance at Public
meetings/hearings $2,160 $0 $2,160
Task 6 - Technical Studies (New}
Task 6.1 - Air Quality and Greenhouse Gas
Emissions Analvsis Uodate $7,035 $0 $7,035
Task 6.2 - Noise Analysis Update $5.190 $0 $5,190
Task 6.3 - VMT Thresholds Assistance and
Traffic $1,375 $50,506 $51,881 Imnact Analvsis Undate
Subtotal Fees $22,720 $50,506 $73,226
Aooroved Contingencv Bud1tet Aoolied $0 ($34.320) ($34,320) Total Fee Estimate $22,720 $16,186 $38.906
Task 7 - Optiona] (New)
Task ?.I -Additional Transportation
Analvsis Meetings $0 $3,036 $3,036
Total Fee Estimate with Ootional Meetine:s $22,720 $19,222 $41.942 DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 38

SECOND AMENDMENT TO

AGREEMENT FOR SERVICES
South Pasadena
Contract No. 2020-017
THIS AMENDMENT ("Amendment") is made and entered into on the 4th day of March, 2020 by and between the CITY OF SOUTH PASADENA ("City") and PSOMAS ("Consultant").

RECITALS
WHEREAS, on August 17, 2019, the City Council approved a Professional Services Agreement (PSA) with Psomas to provide a second administrative draft for the General Plan and Downtown Specific Plan Program Environmental Impact Report; and WHEREAS, the Tenn of the Agreement is through December 31, 2019, with the option to extend upon written agreement of the parties; and
WHEREAS, the Payment for Services in the Agreement shall not exceed the original authorized amount of $98,480 unless the City has given specific advance approval in writing; and
WHEREAS, on November 6, 2019, the City Council approved the first amendment to the PSA to include a subconsultant to analyze and develop a Vehicle Miles Traveled threshold; and WHEREAS, the Payment for Services in the Agreement was increased by Forty-One Thousand, Nine Hundred and Forty-Two Dollars ($41,982) for a total not-to-exceed amount of One Hundred and Forty Thousand, Four Hundred and Twenty-Two Dollars ($140,422); and WHEREAS, the City and Consultant desire to expand the scope of services to include the environmental analysis associated with the 2021 Housing Element Update and extend the contract tenn by 24 months.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.1 "Scope of Services" is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated by this Amendment.

2. PARAGRAPH 3 .4 "Maximum Amount" is amended to read as follows: The highest total compensation and costs payable to Consultant by the City under this Agreement The Maximum Amount under this Agreement is Two Hundred Twenty-Nine Thousand Two Hundred Fifty-Nine Dollars ($229,259), which is comprised of Ninety-Eight Thousand, Four Hundred Eighty Dollars ($98,480) for the original Scope of Services; Forty-One Thousand, Nine Hundred and Forty-Two Dollars ($41,982) for the VMT Scope of Services; and Eighty-Eight Thousand Seven Hundred Ninety Seven Dollars ($88,797) for the additional environmental analysis associated with the 2021 Housing Element Update and extension of the contract tenn DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 39
by 24 months.

3. PARAGRAPH 3 .6 "Termination Date" is amended to read: December 31, 2021, or when the work is satisfactory completed, whichever occurs first, or unless extended by a supplemental amendment.

4. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. "CITY"
Printed: Stephanie De Wolfe
Title: City Manager
Attest:

By:---==~+----=-~~~...!!!---!!=---
Teresa L. y
"Consultant"
Psomas
Printed: Jim Hunter
Title: Vice President
Date: March 5, 2020
DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 40
Exhibit 1
Scope of Services/Budget
TASK 1 DRAFT PROGRAM ENVIRONMENTAL IMPACT REPORT
Task 1.1 Revised Administrative Draft Program Environmental Impact Report (Augment) Consultant will revise the in-progress PEIR to address the Housing Element to be prepared by PlaceWorks. The total number of dwelling units to accommodate the Regional Housing Needs Analysis (RHNA) allocation is anticipated to be approximately 2,200, which includes the 589 units as currently proposed in the General Plan Update and Downtown Specific Plan, accessory dwelling units (ADU) as allowed under the current ADU ordinance, and units in other locations.

The parcel location of all dwelling units is to be determined. Consultant will also revise the in progress PEIR to reflect the environmental checklist questions (thresholds) that were substantively revised in the 2019 State CEQA Guidelines. An additional alternative will be included in the PEIR, reflecting analysis of the currently proposed 589 dwelling units and 430,000 square feet of non-residential. Consultant will begin incorporation of the Housing Element into the Revised Administrative Draft PEIR upon receipt of parcel/location and total housing unit data from the City that is not expected to change.

A Revised Administrative Draft PEIR will be electronically submitted to the City for review and comment within eight weeks following Consultant's receipt of the Housing Element data. This will include a clean .PDF ofthe PEIR sections and all technical reports, and clean and red line Word files to facilitate review of the revised document. The previously approved Task 1.2, Approval Draft EIR and Public Review, is not proposed to be augmented.

Deliverables: Revised Administrative Draft PEIR
Task 1.3 Reproduction and Distribution of PEIR (New)
Consultant will produce 50 CDs of the Draft PEIR for distribution to the mailing list, 10 hardcopies of the Draft PEIR (6 with electronic copies of Technical Appendices; 4 with hard copies of the Technical Appendices) for City staff and library/public review. All hard copies will include a CD copy of the Draft PEIR and Technical Appendices inside the front cover. A Notice of Completion (NOC) and a Notice of Availability (NOA} will also be prepared by Consultant, submitted to the City for one round of review and revision. The City-approved NOA will be submitted to the County Clerk and the State Clearinghouse (SCH). The SCH submittal will also include 15 CDs of the Draft EIR, and 15 hard copies ofthe Executive Summary. Fees anticipate using overnight delivery for packages going to the City, the SCH, and all Responsible Agencies (a maximum of 24, including SCH and libraries), except for those going to a P.O. Box, which will be delivered using Certified Mail via the U.S. Postal Service (USPS). All other packages (up to 500) will include a copy of the NOA and will be delivered using USPS First-Class Mail.

Consultant will assist in finalizing the Draft PEIR mailing list used for Notice of Preparation (NOP) distribution, and will coordinate the reproduction and distribution of the NOA, CDs, and hard copies to the mailing list for the 60-day public review period. Consultant will hand deliver the NOA to the County of Los Angeles Clerk-Recorder and collect a stamped copy and filing fee receipt; the filing fee for the NOA ($75.00) is included in the direct costs. Consultant will prepare the draft legal notice (NOA Ad) for publication in a newspaper of general circulation in the South Pasadena area for one day and will coordinate the posting of the NOA Ad in the paper, including the fees for posting. This task includes one round of review and comment of the NOA Ad by the DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 41
City. The total newspaper publishing fee is included in the Consultant fee estimate for an amount not to exceed $2,500.

Deliverable: Draft PEIR distribution (50 CDs, 10 hard copies); Notice of Availability (including filing); Notice of Completion; Notice of Preparation distribution; legal notice; and newspaper publication
TASK 2 FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT
Task 2.1 Draft Response to Comments and Mitigation Monitoring and Reporting Program (Augment)
Based on the anticipated high level of controversy regarding accommodation of the RHNA allocation as part of the City's Housing Element, an increased level of effort to respond to public comments on the Draft PEIR is proposed. Consistent with the approved Scope of Work, upon completion of the public review period for the Draft PEIR, Consultant will review all written comments received on the Draft PEIR and will organize the comments and coordinate with the City on the approach to preparing responses to comments. Consultant will prepare the draft Response to Comments (RTC) and Mitigation Monitoring and listthe changes to the Draft PEIR in response to the comments received. Also, this task includes lteris' assistance in transportation-related responses to comments. If more extensive comments are received and it appears that additional effort will be necessary to prepare adequate responses, Consultant will notify the City for consideration of a budget augment. Six weeks following our receipt of all comment letters, Consultant will submit the draft Response to Comments and MMRP document electronically to the City for review and comment.

Deliverable: Draft Response to Comments and Mitigation Monitoring and Reporting Program Task 2.2 Final Response to Comments and Mitigation Monitoring and Reporting Program (Augment) ·
Based on the greater number of comments, and therefore responses, on the Draft EIR, an increased level of effort to incorporate City comments on the Draft RTC/MMRP document is proposed. Task includes additional professional staff time necessary to prepare the Final RTC/MMRP. Three weeks following our receipt of compiled comments from the City, Consultant will revise the RTC/MMRP accordingly, and the final document will be electronically submitted for City use during PEIR certification. Consultant will coordinate mailing out the responses to each agency that provided comments on the PEIR at least ten calendar days prior to any public hearings on the Project. Fees anticipate using overnight delivery of the responses to each responsible agency.

Deliverable: Final Response to Comments and Mitigation Monitoring and Reporting Program TASK 3 PROJECT MANAGEMENT AND MEETINGS
Task 3.1 Project Management and Quality Control (Augment) This task includes additional project management and QA/QC time, to provide coordination among the Project team during preparation of proposed technical studies, resolve issues as they arise, and ensure compliance with the expanded Scope of Work and schedule, among other efforts.

Deliverable: Expanded project management
DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 42
Task 3.2 Attendance at Public Meetings/Hearings (Augment) This task includes attendance at additional meetings and/or participation in conference calls by Ms. Neary to coordinate with the City and other team members on the CEQA process, preparation for and participation in the Scoping Meeting associated with the Recirculated NOP, and any other consultation requested up to the fee estimate. As part of the Scoping Meeting, Consultant will assist in preparing a PowerPoint slide presentation, provide sign-in sheet and comment cards, and co-facilitate the meeting with the City.

Deliverable: PowerPoint slide p~esentations; meeting materials; and meeting facilitation TASK 6 TECHNICAL STUDIES
Task 6;1 Transportation and Circulation Analyses (Augment) lteris, as a subconsultant to Consultant, will perform the following tasks and prepare the associated deliverables, as listed below.
• lteris will work with the City and Consultant to provide transportation analysis ofthe implementation of the RHNA housing allocation in the City of South Pasadena in its Housing Element Update. The estimated location of RHNA housing units within the City and resulting population growth will be assigned to traffic analysis zones in the SCAG travel demand model and a new model scenario will be created and compared to the approved General Plan land use scenario. Changes in vehicle miles traveled characteristics will be produced for CEQA analysis of the Housing Element and will be summarized in a technical memorandum. • The analysis of the RHNA housing units' effect on vehicle and non-vehicle transportation will be summarized in tables, graphics, and text in a separate technical memorandum to assist the City in presenting the implications of the South Pasadena RHNA allocation. These will be presented in a discussion of the location of the new housing units; their relation to transit and active transportation facilities, estimated needs for overnight parking, and the forecasted change in roadway usage. These conditions will be shown with analysis of:
o Growth in traffic on arterial streets (total and percent) o Increased Gold Line ridership
o Gold Line and bus line Last Mile Access
o Bicycle access
o Estimated parking needs
• The scope assumes participation in four team coordination meetings and attendance; presentation at three public meetings;
Deliverable: Expanded transportation analysis; four (4) team coordination meetings; and three (3) public meetings
Task 6.4 Cultural Resources Records Search and Analysis Update (New) The cultural and tribal cultural resources PEIR section will be updated based on data from the California Historical Resources Information System (CHRIS), the previous historic/built environment analyses provided by the City, and the South Pasadena Historic Resource Inventory. This task includes a review of recent research conducted for the City, a 2020 records and literature review for archaeological resources conducted through the CHRIS by Consultant, an updated Native American Heritage Commission (NAHC) Sacred Lands File (SFL) search, a 2020 paleontological records search through the Vertebrate ~aleontology Section of the Natural History Museum of Los Angeles County (NHMLAC), and preparation of the cultural resources DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 43
and paleontology analyses of the PEIR, as described in more detail below. This task does not include field surveys, including a pedestrian archaeological survey, a pedestrian paleontological survey, or architectural assessment/windshield studies.

Cultural Record Searches and literature Reviews
Consultant will conduct an archaeological records search through the CHRIS at the South-Central Coastal Information Center (SCCIC} to conduct a records search for the area of potential effect (APE}. For purposes of this project, this search will encompass a ½-mile search radius around the APE. This task assumes the SCCIC records search can be completed in one business day. Copies of all previously recorded cultural resources records and relevant cultural resources reports within the search radius will be obtained. Consultant will also inspect any historical maps and aerials, U.S. Geologic Survey plats, and Government Land Office (GLD) plats that depict the project APE. Additionally, Consultant will request the NAHC conduct a search of the SLF database for the project APE. Since the City has completed a historic resource analysis (in the PEIR) for the built environment, Consultant will only consult the Built Environment Resource Directory (BERD} for historic resources added to the directory between 2002-2020 (not to exceed 200 listings}. This scope assumes that all other historic data stored on the HRI or BERO will be provided by the City. This task does not include California Register of Historical Resources evaluations or re-evaluations of any structures and or districts omitted in the past analyses.

Consultant will synthesize the EIR.

Paleontological Record Searches and Literature Reviews
Additionally, Consultant will request a paleontological resources records search and literature review for the Project APE, including a ½-mile search radius, from the NHMLAC. The NHMLAC provides a letter summarizing information on geological formations and known paleontological localities (if any) near the Project APE, and a determination of the paleontological sensitivity of the geologic units underlying the APE. This information will be used to update the analysis in the in-progress PEIR.

Cultural Resource and Paleonto/ogical Analyses
The cultural resources and paleontology analyses of the PEIR will be updated based on data collected from the record searches and literature reviews (described above). The analyses will include a prehistoric, historic, and geological background, methods, archival results, and . recommendations for additional resource management/mitigation measures, if appropriate.

Deliverable: Historic Resource Inventory review/records search; and updated paleontological and cultural resource analysis (as needed)
Task 6.5 Energy Analysis (New) .

Consultant will provide a qualitative discussion of existing and anticipated energy consumption from the construction and operations phases for future implementation of the General Plan Update and Housing Element. A qualitative approach is recommended for this analysis due to the speculative nature of assessing energy consumption related to existing buildings, which had been developed based on numerous energy efficiency standards adopted over decades as well as projecting the energy consumption for future buildings for which energy efficiency standards have yet to be developed. In addition, the composition of the existing fleet of roadway vehicles travelling within the City are also changing annually in terms of the corporate average fuel economy and the increasing adoption of alternative fueled vehicles. Consequently, qualitative DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 44
discussions of existing and future energy efficiency standards and energy consumption will be developed. Potential impacts will also be assessed relative to the Project's consistency with the applicable regional, State, and City plans and policies. The results of the energy study analysis will be presented in the energy section of the PEIR. If potential significant impacts are identified, Consultant will recommend mitigation measures to address those impacts.

Deliverable: Energy analysis and mitigation measures
TASK 7 RECIRCULATED NOTICE OF PREPARATION (NEW)
Consultant will prepare a draft Recirculated Notice of Preparation of an EIR (NOP), which will also include information about the Scoping Meeting. Consultant will submit the Recirculated NOP in electronic format to the City for review and comment. Once comments have been received, Consultant will revise the Recirculated NOP accordingly and prepare it for final review and approval to circulate. It is assumed the mailing list used for the 2018 NOP will be updated, as needed, by the City for distribution of the Recirculated NOP. This task includes some time to assist in mailing list preparation. Consultant will reproduce and distribute the NOP to all parties on the mailing list for the 30-day NOP comment period. Consultant will hand deliver the Recirculated NOP to the County of Los Angeles Clerk-Recorder and collect a stamped copy and filing fee receipt; the filing fee for the NOP is included in the direct costs. Consultant will prepare a NOC, which will be submitted to the SCH along with the Recirculated NOP. Fees anticipate using overnight delivery of the Recirculated NOP to the City, SCH, and all Responsible Agencies (a maximum of 24, including SCH and libraries), except for those going to a P.O. Box, which will be delivered using Certified Mail via the U.S. Postal Service (USPS). All other packages (up to 500) will be delivered using USPS First-Class Mail. Participation in the Scoping Meeting in included in the proposed augment to Task 3.2, Attendance at Public Meetings/Hearings.

Deliverable: Recirculated Notice of Preparation; Scoping Meetings TASK 8 CONTINGENCY (AUGMENT)
Consistent with City request, this task includes a not-to-exceed budget equivalent to 10 percent of the fees for the above-listed tasks for work efforts requested by the City that may exceed the anticipated level of effort, such as, but not limited to, to more intense public involvement/written responses, additional rounds of document review or revision, additional meeting attendance or project management activities, and substantive changes to the General Plan Update and/or Housing Element. Funds in this contingency task will not be used without prior written authorization from the City, including written understanding between the City and Consultant of the work product/activity and anticipated level of effort.

Deliverable: Contingency
TASK 9 TRIBAL CONSULTATION ASSISTANCE (as authorized by City Staff) If needed, Consultant will provide support to the City to fulfill the agency-to-agency consultation requirements under Assembly Bill (AB) 52 and Senate Bill (SB) 18, which will be required. This includes assisting in consultation with California Native American Tribes, identification of tribal cultural resources, and developing appropriate mitigation measures. This task assumes the preparation of up to six letters on City letterhead; one round of review by the City; and telephone consultation in concert with the City, as needed to consult with Tribes. Consultant can provide further support related to AB 52/SB 18 consultation, such as additional meetings, DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 45
minutes, development of non-standard mitigation measures, or additional site visits, subject to a scope and budget augment. The information provided by the City will be synthesized in the Tribal Cultural Resources analysis of the PEIR.

Deliverable: Tribal consultation analysis
BUDGET
Task Labor Direct Total Fee Costs
Task 1 Draft Program Environmental Report

1.1 Revised Administrative Draft PEIR (Augment) $17,479 $0 $17,479

1.3 Reproduction and Distribution of PEIR {New) $3,690 $5,250 $8,940 Task 2 Final Program Environmental Report

2.1 Draft RTC and MMRP (Augment) $7,330 $1,980 $9,310

2.2 Final RTC and MMRP (Augment) $2,250 $1,000 $3,250
Task 3 Project f\llanagement and Meetings

3.1 Project Management and Quality Control (Augment) $4,640 $0 $4,640

3.2 Attendance at Public Meetings/Hearings (Augment) $3,480 $0 $3,480 Task 6 Technical Studies

6.1 Transportation and Circulation Analyses (Augment) $1,040 $17,417 $18,457

6.4 Cultural Resources Records Search and Analysis Update $3,621 $700 $4,321 (New)

6.5 Energy Analysis (New) $4,640 $0 · $4,640
Task 7 Recirculated Notice of Preparation (New) $5,050 $550 $5,600 Task 8 Contingency (Augment) $7,452 $0 $7,452
Task 9 Tribal Consultation Assistance $1,228 $0 $1,228
Total $88,797
263222.1

THIRD AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 15 th day
of December, 2021 by and between the CITY OF SOUTH PASADENA (“City”) and Psomas. (“Consultant”).

RECITALS
WHEREAS, on April 17, 2019, the City Council authorized the City Manager to execute a contract with Psomas to finalize the Program Environmental Impact Report for the General Plan Update and Downtown Specific Plan;
WHEREAS, on November 6, 2019, the City Council authorized the City Manager to execute the First Amendment with Psomas to adopt a Vehicle Miles Traveled threshold; WHEREAS, on March 4, 2020, the City Council authorized the City Manager to execute the Second Amendment with Psomas to integrate the environmental analysis for the 2021-2029 Housing Element into the PEIR;
WHEREAS, the Term of the Agreement is through December 31, 2021, with the option to extend upon written agreement of the parties;
WHEREAS, the City and Consultant desire to extend the contract until the project has been completed.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.7 “Termination Date” is amended to read: Completion of the project or upon cancellation by the City.

2. PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Amendment, shall remain in full force and effect.

DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 13 - 46
263222.1
TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena Psomas
By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title:_________________________
Date:________________________ Date:________________________ Attest:

By:

Date: ____________________
Approved as to form:

By:

Andrew Jared, City Attorney
Date: ____________________
Alia Hokuki
Vice President
1/12/2022
Tameka Cook, City Clerk
DocuSign Envelope ID: 9351F757-4DC9-4064-BAA1-ECA1A37A4B4A 1/25/2022
2/3/2022
2/14/2022
13 - 47
263222.1

FOURTH AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 19th day of April, 2023 by and between the CITY OF SOUTH PASADENA (“City”) and Psomas. (“Consultant”).

RECITALS
WHEREAS, on April 17, 2019, the City Council authorized the City Manager to execute a contract with Psomas to finalize the Program Environmental Impact Report for the General Plan Update and Downtown Specific Plan;
WHEREAS, on November 6, 2019, the City Council authorized the City Manager to execute the First Amendment with Psomas to adopt a Vehicle Miles Traveled threshold; WHEREAS, on March 4, 2020, the City Council authorized the City Manager to execute the Second Amendment with Psomas to integrate the environmental analysis for the 2021-2029 Housing Element into the PEIR;
WHEREAS, on December 15, 2021, the City Council authorized the City Manager to extend the Term of the Agreement from December 31, 2021 to “through the completion of the project or cancellation by the City”;
WHEREAS, the City and Consultant desire to amend the scope of the contract to account for changes in the Plans that are analyzed through the Program Environmental Impact Report.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

1. PARAGRAPH 3.1 “Scope of Services” is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated by this Amendment.

2. PARAGRAPH 3.4 “Maximum Amount” is amended to read as follows: The highest total compensation and costs payable to Consultant by the City under this Agreement.

The Maximum Amount under this agreement is Two Hundred Ninety-One Thousand Nine Hundred Seventy-Four Dollars ($291,974), which is comprised of Ninety-Eight Thousand, Four Hundred Eighty Dollars ($98,480) for the original Scope of Services; Forty-One Thousand, Nine Hundred and Forty-Two Dollars ($41,982) for the VMT Scope of Services; Eight-Eight Thousand Seven Hundred Ninety Seven Dollars ($88,797) for additional environmental analysis associated with the 2021 Housing Element Update; and Sixty-Two Thousand Seven Hundred Fifteen Dollars ($62,715) to support additional analysis and activities necessary to finalize the Program Environmental Impact Report.

DocuSign Envelope ID: 3234BCC4-78FE-4A38-B109-67619EF060E5 13 - 48
263222.1
TO EFFECTUATE THIS AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena Psomas
By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed:_______________________ Title: City Manager Title:_________________________
Date:________________________ Date:________________________ Attest:

By:

Mark Perez, Deputy City Clerk
Date: ____________________
Approved as to form:

By:

Roxanne Diaz, City Attorney
Date: ____________________

DocuSign Envelope ID: 3234BCC4-78FE-4A38-B109-67619EF060E5 Vice President
9/12/2023
Jennifer Marks
9/12/2023
9/13/2023
9/13/2023
13 - 49
1/DocuSigned by:
~ 7
IADocuSigned by:
~s
263222.1
Exhibit 1
Amended Scope of Services
TASK 1 DRAFT PROGRAM ENVIRONMENTAL IMPACT REPORT
Task 1.1 Revised Administrative Draft Program Environmental Impact Report (Augment) Upon receipt of the proposed updates to the Housing Element, including expansion of growth focus areas and targeted rezoning of density to address comments received by the California Department of Housing and Community Development, Consultant will revise the Administrative Draft PEIR document accordingly. Additionally, the list of goals, policies, and actions from the three plan documents and the regulatory setting presented in each topical section of the PEIR will be updated as appropriate. This Scope of Work assumes the number and description of Project alternatives will not change.

The City is separately contracting with others to prepare an updated vehicle-miles-travelled (VMT) compliant analysis. Consultant will provide the City with the current draft Section 3.14, Transportation, for revision. The trip generation and distribution data based on the updated land use plan is necessary for Consultant to complete Tasks 6.1 and 6.2 further below, and to update the existing and future traffic noise contour exhibits for the City’s use which will be completed as part of this task.

A Revised Administrative Draft PEIR will be electronically submitted to the City for review and comment. This will include a clean .PDF of the PEIR sections and all technical reports, and clean and redline Word files to facilitate review of the revised document.

Task 1.2 Approval Draft Environmental Impact Report and Public Review (Augment) Upon receipt of one set of compiled comments on the Revised Administrative Draft PEIR from the City and City Counsel, Consultant will revise the document accordingly. An Approval Draft of the PEIR will be electronically submitted to the City for final review to confirm that all comments have been appropriately incorporated. This task assumes that any necessary revisions will be minimal and editorial in nature, and no new substantive revisions to the document will be required.

Task 1.3 Reproduction and Distribution of PEIR (Augment) This task includes additional staff time to replenish budget expended in September and October 2021 to prepare the Draft PEIR for public review prior to placing the Project on hold.

TASK 3 PROJECT MANAGEMENT AND MEETINGS (AUGMENT)
Task 3.1 Project Management and Quality Control (Augment) Consultant will continue to maintain regular telephone and email communications with the City, as appropriate, to discuss the status of Project implementation and/or to resolve issues in collaboration with City staff. This task also includes internal administrative coordination and invoicing tasks.

Task 3.2 Attendance at Public Meetings/Hearings (Augment) This task includes an additional staff time for attendance at additional meetings and/or participation in conference calls to coordinate with the City and other team members as needed to manage completion of the Scope of Work, not to exceed the fee estimate for this task.

DocuSign Envelope ID: 3234BCC4-78FE-4A38-B109-67619EF060E5 13 - 50
263222.1
TASK 6 TECHNICAL STUDIES
Task 6.1 Air Quality and Greenhouse Emissions Analysis Update (Augment) Consultant will update the air quality and GHG emissions sections of the Administrative Draft PEIR, prepared in 2021, based on the updated VMT analysis and related data to be provided by Iteris. Criteria air pollutant and GHG emissions will be quantified using the current California Emissions Estimator Model (CalEEMod) in accordance with South Coast Air Quality Management District (SCAQMD) guidelines. A review of the air quality and GHG emissions sections will also include updates to any language and/or information that is now outdated, such as the local air quality monitoring data and regulatory setting. Mitigation measures will be reviewed and revised as needed considering the updated impact analyses. Supporting data will be included as an appendix to the PEIR.

Task 6.2 Noise Analysis Update (Augment)
Consultant will update the noise section of the Administrative Draft PEIR, prepared in 2021, based on the updated VMT analysis and related data. The noise level measurements taken in 2018 remain adequately representative of existing conditions within the City, especially considering reduced traffic noise from 2020 through 2022, and will be used in the updated section. Traffic noise contours for existing and future Without\With Project conditions will be reanalyzed with the latest traffic data. Traffic noise analyses will be conducted based on quantification methods developed by the Federal Highway Administration. Noise and vibration exposure from the Metro Gold Line to sensitive land uses within the City will be evaluated based on published noise and vibration studies for the Metro Gold Line, which are assumed to be adequate for this purpose. Changes in traffic noise and traffic noise exposure related to the updated Housing Element standards will be based on and impact criteria adopted by the City. Mitigation measures will be reviewed and revised as needed considering the updated noise and vibration impact assessment.

Supporting data will be included as an appendix to the PEIR.

TASK 10 SETTLEMENT AGREEMENT DOCUMENTATION (NEW)
Consultant will update the Environmental Assessment prepared by Consultant and dated August 2022 as appropriate based on the updated Project and repackage in Draft PEIR to provide the documentation necessary under Section 65759 et. seq. of the Government Code related to the requirements of the Summer 2022 settlement agreement stemming from the Housing Element-related lawsuit. The existing versions of these documents were prepared using contingency funds. The updated Environmental Assessment will be electronically submitted to the City for review and comment. This will include a clean .PDF file and all technical reports, as appropriate, and clean and redline Word files to facilitate review of the revised document. Upon receipt of one set of compiled comments on the updated Environmental Assessment from the City and City Counsel, Consultant will revise the document accordingly and electronically submit the final Environmental Assessment in .PDF.

TASK 11 CONTINGENCY (NEW)
This task includes a not-to-exceed budget equivalent to 10 percent of the fees for the above-listed augmented tasks for work efforts requested by the City that may exceed the anticipated level of effort, such as, but not limited to, to more intense public involvement/written responses, additional meeting attendance or project management activities, and substantive changes to the General Plan and DTSP Update and/or Housing Element. Funds in this contingency task will not be used without prior written authorization from the City, including written understanding between the City and Consultant of the work product/activity and anticipated level of effort.

DocuSign Envelope ID: 3234BCC4-78FE-4A38-B109-67619EF060E5 13 - 51
263222.1
EXHIBIT 2

FEE ESTIMATE

SOUTH PASADENA GENERAL PLAN & DOWNTOWN SPECIFIC PLAN UPDATE AND 2021-2029 HOUSING ELEMENT

PROGRAM ENVIRONMENTAL IMPACT REPORT

TASK LABOR
FEE
DIRECT
COSTS
TOTAL
FEES
Task 1 − Draft Program Environmental Impact Report
Task 1.1 – Revised Administrative Draft PEIR $20,036.00 $0.00 $20,036.00 Task 1.2 – Approval Draft PEIR and Public Review $9.060.00 $0.00 $9.060.00 Task 1.3 – Reproduction and Distribution of PEIR $3,288.00 $0.00 $3,288.00 Task 3 − Project Management and Meetings
Task 3.1 – Project Management and Quality Control $7,080.00 $0.00 $7,080.00 Task 3.2 – Attendance at Public Meetings/Hearings $2,832.00 $0.00 $2,832.00 Task 6 −Technical Studies
Task 6.1 – Air Quality and GHG Emissions Analysis Update $4,180.00 $0.00 $4,180.00 Task 6.4 – Noise Analysis Update $4,600.00 $0.00 $4,600.00 Task 10 − Settlement Agreement Documentation $5,938.00 $0.00 $5,938.00 Task 10 − Contingency $5,701.00 $0.00 $5,701.00
TOTAL FEE ESTIMATE $62,715.00 $0.00 $62,715.00
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City Council
Agenda Report ITEM NO. ___
DATE: September 27, 2023
FROM: Arminé Chaparyan, City Manager
PREPARED BY: John Downs, Director of Finance
Hsiulee Tran, Deputy Director of Finance/Controller
SUBJECT: Consideration of Approval of a Five-Year Agreement with Questica for Budget Software Services, with a First-Year Amount of $24,625 and a Total Not-to-Exceed $112,875.

Recommendation
It is recommended that the City Council:

2. Appropriate $12,312 from the General Fund and $12,313 from the Water Fund to support the implementation and first year annual licensing for the Questica Budget software for a total of $24,625.

Executive Summary:

The City is currently utilizing Excel workbooks and Word to produce the Budget book and Capital Improvement Plan. An investment in budgeting software will help the Finance Department transition from a labor-intensive, unsupported on-premises software to an efficient, comprehensive, cloud-based budgeting and forecasting software system. The software will enable staff to participate in a collaborative budgeting process, and will better serve the planning team, finance staff, executive leadership, and the community by facilitating analytics with up-to-date information presented in actionable reports, dashboards, and queries. This software will provide the opportunity to budget more effectively for personnel, manage multiple scenarios and decision packages in a single system, and provide a consistent, user-friendly userinterface.

Background
The City’s current budget process is performed through Word and Excel spreadsheets, and includes a touch-heavy process from February through June annually:
- In February, the Finance Department creates the templates and forms for the other departments to use.
- In early March, Finance department will send request templates, forms, narratives and KPIs to each department to be drafted and completed. 14 14 - 1
Award to Questica for Budget Software
September 27, 2023

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South Pasadena City CouncilSeptember 27, 2023

South Pasadena City Council
September 27, 2023