Agenda packet, special meeting, first session — South Pasadena City Council, December 6, 2023 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

SPECIAL MEETING

CLOSED SESSION
WEDNESDAY, DECEMBER 6, 2023, 5:30 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location.
• Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
South Pasadena City Council December 6, 2023

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CLOSED SESSION AGENDA ITEMS
A. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION (INITIATING) Government Code Section 54956.9(d)(4)
Number of Potential Cases: 1

PUBLIC COMMENT
City of South Pasadena Page 1
CALL TO ORDER: Mayor Jon Primuth
ROLL CALL: Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti
Councilmember Janet Braun

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

SPECIAL STUDY SESSION
WEDNESDAY, DECEMBER 6, 2023, AT 6:02 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

Page 2 ends

PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

ACTION/DISCUSSION

1. DISCUSSION AND DIRECTION REGARDING AN UPDATE TO THE CITY COUNCIL

PROTOCOL AND PROCEDURES MANUAL
Materials for item will be available by Tuesday, December 5, 2023.

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
www.southpasadenaca.gov/CityCouncilMeetings2023
Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

December 6, 2023 Regular City Council Meeting 7:00 P.M.

December 20, 2023 Regular City Council Meeting 7:00 P.M.

January 17, 2024 Regular City Council Meeting 7:00 P.M.

Regular Meeting Agenda December 6, 2023

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ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, DECEMBER 6, 2023, AT 7:00 P.M.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

Page 2 ends

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

PRESENTATIONS

3. SPTOR RAFFLE DRAWING

4. SOCAL EDISON INFRASTRUCTURE PROJECT

CHANGES TO THE AGENDA

5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

Regular Meeting Agenda December 6, 2023

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6. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $12,749.20; GENERAL CITY WARRANTS IN THE AMOUNT OF $814,491.08; ONLINE PAYMENTS IN THE AMOUNT OF $37,031.69; VOIDS IN THE AMOUNT OF ($1,247.78): PAYROLL IN THE AMOUNT OF $855,295.28
Recommendation
It is recommended that the City Council approve the Warrants as presented.

7. MONTHLY INVESTMENT REPORTS FOR SEPTEMBER 2023
Recommendation
It is recommended that the City Council receive and file the Monthly Investment Report for September 2023.

8. JULY 2023 – SEPTEMBER 2023 BUDGET UPDATE
Recommendation
Staff recommends that the City Council receive and file the July 2023 – September 2023 Budget Update Report.

9. RECEIVE AND FILE THE 2022 – 2023 LIBRARY SPECIAL TAX ANNUAL REPORT Recommendation
It is recommended that the City Council receive and file a report on the Fiscal Year 2022 – 2023 Library Special Tax as required by the State of California Local Agency Special Tax and Bond Accountability Act.

10. CONSIDERATION OF DECLARING CERTAIN CITY PROPERTY AS SURPLUS AND DIRECT STAFF TO DISPOSE OF 2016 FORD E450 AND 2012 VPG MV-1 THROUGH THE CITY’S

AUTHORIZED AUCTION VENDOR
Recommendation
It is recommended that the City Council declare a 2016 Ford E450 CNG bus and a 2012 VPG MV1 CNG van from the Community Services Department as surplus property, and direct staff to dispose of the items in accordance with South Pasadena Municipal Code Section 2.99 – 29 and City’s Disposal of Surplus Property, through the City’s authorized auction vendor.

11. CONSIDER THE APPROPRIATION OF $571,000 RECEIVED FROM THE STATE OF CALIFORNIA AS REIMBURSEMENT FOR THE DEPARTMENT’S COMPUTER – AIDED

DISPATCH AND RECORDS MANAGEMENT SYSTEM COST
Recommendation
It is recommended that the City Council consider approving an appropriation of $571,000 received from the State of California to the Police Department’s fiscal year 2023-2024 operating budget for reimbursement of the cost of the Department’s Computer-Aided Dispatch and Records Management System (CAD/RMS) into the COPS Grants account 272-4010-4018-8520-000 Police State Grants – Equipment AB 3229.

12. CONSIDERATION OF APPROVAL OF A REAPPROPRIATION OF THE STATE AND LOCAL FISCAL RECOVERY FUNDS FOR THE FUNDING OF PURCHASE ORDER NO. 23358 WITH

ACORN TECHNOLOGY SERVICES FOR THE IMPLEMENTATION AND MIGRATION SUPPORT OF MICROSOFT OFFICE 365
Regular Meeting Agenda December 6, 2023

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Recommendation
It is recommended that the City Council consider approving an appropriation of $34,420 in State and Local Fiscal Recovery Funds to Account No. 206-2030-2032-8170-000 (State and Local Fiscal Recovery Funds – Professional Services) to fund Purchase Order No. 23358 with Acorn Technology Services for the implementation and migration support of Microsoft Office 365.

13. CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 27, 2023 AND OCTOBER 04, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Special and Regular Meetings of September 27, 2023 and October 04, 2023.

14. CONSIDERATION OF A PURCHASE OF AN ASPHALT REPAIR VEHICLE FOR THE PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $420,952 FROM BERGKAMP PAVEMENT

PRESERVATION SOLUTIONS UTILIZING THE HOUSTON GALVESTON AREA COUNCIL OF

GOVERNMENTS (H-GAC) COOPERATIVE PURCHASING PROGRAM
Recommendation
It is recommended that the City Council consider:

1. Approving the purchase of a FP5 Flameless Pothole Patcher asphalt repair vehicle from Bergkamp Pavement Preservation Solutions (Bergkamp) in the amount of $420,952, including taxes and fees; and approve the use of the H-GAC Cooperative purchasing program for the procurement pursuant to Municipal Code Section 2.99-29(19) and the City’s Purchasing Policy;

2. Appropriating $60,952 from the Water Enterprise Fund into Public Works Water Distribution Vehicles and Equipment Account No. 500-6010-6710-8540-000 to partially fund the purchase of the vehicle; and

3. Appropriating $60,000 from the Measure M Local Return Fund into a new Public Works Measure M Vehicles and Equipment Account No. 236-6010-6011-8540-000 to partially fund the purchase of the vehicle.

15. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH ULTRASYSTEMS, NINYO &

MOORE, & SCEI TEC FOR ENVIRONMENTAL, GEOTECHNICAL, AND PRELIMINARY

DESIGN REPORTS FOR THE HUNTINGTON DRIVE REGIONAL GREEN STREET

STORMWATER PROJECT
Recommendation
It is recommended that the City Council consider approving:

1. A Task Order under an existing Master On-Call Professional Services Agreement with UltraSystems Environmental, Inc. to provide an environmental initial study for the Huntington Drive Regional Green Street Stormwater Project in the amount of $86,298.00, inclusive of $82,188.80 in fees and a 5% contingency of $4,109.20; and

2. A Task Order under an existing Master On-Call Professional Services Agreement with Ninyo & Moore to provide geotechnical evaluation for the Huntington Drive Regional Green Street Stormwater Project in the amount of $116,952.00, inclusive of $113,545.00 in fees and a 3% contingency of $3,407.00; and

3. A Task Order under an existing Master On-Call Professional Services Agreement with SEITec, Inc. to provide funding application support and a preliminary design report for the Huntington Drive Regional Green Street Stormwater Project in the amount of $132,634.00, inclusive of $126,318.14 in fees and a 5% contingency of $6,315.86.

Regular Meeting Agenda December 6, 2023

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ACTION/DISCUSSION

16. CONSIDERATION OF AUTHORIZING THE CITY’S PARTICIPATION IN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENT’S REGIONAL APPLICATION FOR THE CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM
Recommendation
It is recommended that the City Council:

1. Provide direction on the use of funds from the first round of the CalRecycle Senate Bill 1383 Local Assistance Grant Program; and

2. Authorize the City Manager to execute a Letter of Authorization to allow the San Gabriel Valley Council of Government to apply for the second round of the CalRecycle Senate Bill 1383 Local Assistance Grant Program on behalf of the City.

17. CONSIDER THE ACCEPTANCE OF THE TRANSFORMATIVE TRANSPORTATION

STRATEGIES & MOBILITY SOLUTIONS PROGRAM OPPORTUNITY GRANT AWARD FROM THE SOUTH COAST AQMD IN THE AMOUNT OF $499,789 FOR THE CITY ELECTRIFICATION

PROJECT
Recommendation
It is recommended that the City Council consider authorizing the City Manager to accept the Transformative Transportation Strategies & Mobility Solutions Program Opportunity Grant Award from the South Coast Air Quality Management District (AQMD) as supported by the Mobile Source Air Pollution Reduction Review Committee MSRC) in the amount of $499,789 and authorize the City Manager or designee to execute all necessary documents to accept the grant.

PUBLIC COMMENT – CONTINUED

18. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

19. COUNCILMEMBER COMMUNICATIONS
Time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

20. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
December 20, 2023 Regular Council Meeting (City Council Re-Organization) 7:00 P.M.

January 17, 2023 Regular City Council Meeting 7:00 P.M.

Regular Meeting Agenda December 6, 2023

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AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on December 6, 2023, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 11/30/2023 /S/
Date Lucila Urzua, Deputy City Clerk
February 7, 2023 Regular City Council Meeting 7:00 P.M. 6 6 - 1
City Council
Agenda Report
DATE: December 6, 2023
FROM: Armine Chaparyan, City Manager {vl.J PREPARED BY: Hsiulee Tran, Deputy Finance Director ITEM NO.
----1
SUBJECT: Approval of Prepaid Warrants in the Amount of $12,749.20; General City Warrants in the Amount of $814,491.08; Online Payments in the Amount of $37,031.69; Voids in the Amount of ($1,247.78): Payroll in the Amount of $855,295.28
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# 317899-317900 $ 12,749.20
ACH $ 0
Voids $ 0
General City Warrants:

Warrant# 317901-318060 $ 548,164.52
ACH $ 266,326.56
Voids $ (1,247.78)
Payroll Period Ending: 11/10/2023 $ 844,969.79
Payroll Period Ending: 11/14/2023 $ 1,687.12
Payroll Period Ending: 11/15/2023 $ 8,638.37
Wire Transfers Out- To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0 Wire Transfers (RSA) $ 0 Wire Transfers Out - To (Acct # 2413) $ 0 Wire Transfers Out- To (Acct# 1936) $ 0 Online Payments $ 37,031 .69
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 1,718,319.47
Approval of Warrants
December 6, 2023

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
6 - 2
Approval of Warrants
December 6, 2023

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Attachments:

1. Warrant Summary

2. Prepaid Warrant List

3. General City Warrant List

4. Online Payments

5. Voids

6. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 12/6/2023
Recap by fund Fund No.

Prepaid Written
General Fund 101 2,067.18 561,890.27
Insurance Fund 103 - 4,124.68
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - -
Facilities & Equip.Cap. Fund 105 10,682.02 -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 2,378.11
SLFRF Fund 206 - 8,900.64
Local Transit Return "C" 207 - -
TEA/Metro 208 - -
Sewer Fund 210 - 16,680.00
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - 32,066.98
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - 4,500.00
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 13,346.15
County Park Bond Fund 232 - 3,384.72
Measure R 233 - -
Measure M 236 - 3,966.07
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - -
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - 1,066.00
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - 3,060.00
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - 48,250.00
Water Fund 500 - 72,871.39
Water Efficiency Fund 503 - 4,152.54
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - 33,853.53
-
Column Totals: 12,749.20 814,491.08
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 827,240.28
Payroll Period Ending: 11/10/2023 844,969.79
Payroll Period Ending: 11/14/2023 1,687.12
Payroll Period Ending: 11/15/2023 8,638.37
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 -
Wire Transfer Out - To Acct. # 1936 -
Online Payments 37,031.69
Voids - Prepaid -
Voids - General Warrant (1,247.78)
Grand Report Total: 1,718,319.47
Amounts
Jon Primuth, Mayor
Mark Perez, Deputy City Clerk
Amounts
Hsiulee Tran, Deputy Finance Director
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ATTACHMENT 2
Prepaid Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 11/29/2023 - 5:07PM
Check Number Check Date Amount
ENTERPRI - Enterprise FM Trust
317899 11/16/2023
Inv FBN4875367
Line Item Date Line Item Description
11/04/2023 Monthly Tesla Lease Payment - November 2023 10,682.02 Inv FBN4875367 Total 10,682.02
317899 Total: 10,682.02
ENTERPRI - Enterprise FM Trust Total: 10,682.02
TKTFOODS - TKT Foods LLC
317900 11/16/2023
Inv 10272023
Line Item Date Line Item Description
11/14/2023 Dinner for the State of the City. 2,067.18
Inv 10272023 Total 2,067.18
317900 Total: 2,067.18
TKTFOODS - TKT Foods LLC Total: 2,067.18
Total: 12,749.20
AP-Check Detail (11/29/2023 - 5:07 PM) Page 1
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ATTACHMENT 3 General
City Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 11/30/2023 - 9:49AM
Check Number Check Date Amount
ACCOEG - ACCO Engineered Systems, Inc.
317901 12/06/2023
Inv 20475142
Line Item Date Line Item Description
10/30/2023 Police Department Dispatch Office HVAC Repairs 2,868.18 Inv 20475142 Total 2,868.18
317901 Total: 2,868.18
ACCOEG - ACCO Engineered Systems, Inc. Total: 2,868.18
ADCCRTC - Advanced Critical Care
317902 12/06/2023
Inv 1580570
Line Item Date Line Item Description
11/01/2023 Medical Services for K9 1,085.44
Inv 1580570 Total 1,085.44
317902 Total: 1,085.44
ADCCRTC - Advanced Critical Care Total: 1,085.44
AFECO - AFECO, Inc.
317903 12/06/2023
Inv 184805
Line Item Date Line Item Description
11/09/2023 SCBA Fit Test / Online Visit 235.00
Inv 184805 Total 235.00
Inv 184936
Line Item Date Line Item Description
11/14/2022 Fit Test / Online Visit 260.00
Inv 184936 Total 260.00
317903 Total: 495.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 1
6 - 13
Check Number Check Date Amount
AFECO - AFECO, Inc. Total: 495.00
AFLA7010 - AFLAC
0 12/06/2023
Inv 811613
Line Item Date Line Item Description
10/28/2023 Employee Optional Insurance - October 2023 1,326.65 Inv 811613 Total 1,326.65
0 Total: 1,326.65
AFLA7010 - AFLAC Total: 1,326.65
AIR6010 - Airgas USA LLC
0 12/06/2023
Inv 9143238786
Line Item Date Line Item Description
10/19/2023 Cylinder Oxygen Tank Cap and Pickup 153.19
Inv 9143238786 Total 153.19
0 Total: 153.19
AIR6010 - Airgas USA LLC Total: 153.19
AIRT5150 - Air-Tro, Inc.
317904 12/06/2023
Inv 438255
Line Item Date Line Item Description
10/13/2023 Mayor's Conference Room HVAC Replacement 8,250.00 Inv 438255 Total 8,250.00
317904 Total: 8,250.00
AIRT5150 - Air-Tro, Inc. Total: 8,250.00
AKGSHFLP - Akin Gump Strauss Hauer & Feld LLP
317905 12/06/2023
Inv 2058723
Line Item Date Line Item Description
09/14/2023 Caltrans Legal Services FY22-23 3,042.00
Inv 2058723 Total 3,042.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 2
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Check Number Check Date Amount
Inv 2066042
Line Item Date Line Item Description
10/27/2023 Caltrans Legal Services FY22-23 3,432.00
Inv 2066042 Total 3,432.00
Inv 2069376
Line Item Date Line Item Description
11/10/2023 Caltrans Legal Services FY22-23 7,722.00
Inv 2069376 Total 7,722.00
317905 Total: 14,196.00
AKGSHFLP - Akin Gump Strauss Hauer & Feld LLP Total: 14,196.00 ALC4018 - Alco Target Company
317906 12/06/2023
Inv 11/2/2023
Line Item Date Line Item Description
11/02/2023 Range equipment 123.60
Inv 11/2/2023 Total 123.60
317906 Total: 123.60
ALC4018 - Alco Target Company Total: 123.60
ACMT2920 - All City Management Services, Inc.
317907 12/06/2023
Inv 88874
Line Item Date
11/01/2023 12,663.40
Line Item Description
Crossing Guard Services -October 15-28,
2023
Inv 88874 Total 12,663.40
317907 Total: 12,663.40
ACMT2920 - All City Management Services, Inc. Total: 12,663.40 AMDA6710 - Almeda, Jose L.
317908 12/06/2023
Inv 10/20/2023
Line Item Date Line Item Description
10/20/2023 Mileage Claim for PW Staff 17.29
Inv 10/20/2023 Total 17.29
AP-Check Detail (11/30/2023 - 9:49 AM) Page 3
6 - 15
Check Number Check Date Amount
317908 Total: 17.29
AMDA6710 - Almeda, Jose L. Total: 17.29
ESTALV - Alvarez, Esteban
317909 12/06/2023
Inv EA-10/2023
Line Item Date Line Item Description
10/31/2023 Reimbursment for Conference Expense (Oct 2023) 91.37 Inv EA-10/2023 Total 91.37
Inv EA-11/2023
Line Item Date Line Item Description
11/03/2023 Reimbursment for Conference Expense (Oct 2023) 220.00 Inv EA-11/2023 Total 220.00
317909 Total: 311.37
ESTALV - Alvarez, Esteban Total: 311.37
AMAZONCP - Amazon Capital Services, Inc.
0 12/06/2023
Inv 13PH-DR6K-NG91
Line Item Date Line Item Description
10/30/2023 Printer and Ink for Fire Department 518.08
Inv 13PH-DR6K-NG91 Total 518.08
Inv 17TD-D6GH-MJFQ
Line Item Date Line Item Description
11/06/2023 Parking Pole Lights for Arroyo Field 2,006.54 Inv 17TD-D6GH-MJFQ Total 2,006.54
Inv 1F6N-FDCT-QTGL
Line Item Date Line Item Description
10/30/2023 PD lot gate openers 87.90
Inv 1F6N-FDCT-QTGL Total 87.90
Inv 1LRQ-973F-N7G1
Line Item Date Line Item Description
11/06/2023 Senior Center supplies 81.99
Inv 1LRQ-973F-N7G1 Total 81.99
AP-Check Detail (11/30/2023 - 9:49 AM) Page 4
6 - 16
Check Number Check Date Amount
Inv 1QJG-3JQY-7MNV
Line Item Date Line Item Description
10/16/2023 Public Works Commissioner Nameplate 14.32
Inv 1QJG-3JQY-7MNV Total 14.32
Inv 1QPD-M7X6-V6VQ
Line Item Date Line Item Description
11/20/2023 Telephone Equipment Supplies 77.64
Inv 1QPD-M7X6-V6VQ Total 77.64
Inv 1VHQ-L3YD-NTCN
Line Item Date Line Item Description
10/30/2023 General Office Supplies for City Manager's Office 59.89 Inv 1VHQ-L3YD-NTCN Total 59.89
Inv 1YPC-G4MH-M1YT
Line Item Date Line Item Description
11/06/2023 Town Hall Supplies 44.60
11/06/2023 Town Hall Supplies 42.38
Inv 1YPC-G4MH-M1YT Total 86.98
0 Total: 2,933.34
AMAZONCP - Amazon Capital Services, Inc. Total: 2,933.34 AMEMPRED - American Emergency Preparedness
317910 12/06/2023
Inv 1332
Line Item Date Line Item Description
11/16/2023 Mastering The Do's and Don’ts Of CTO Training For Pa Pacheco 79.00 Inv 1332 Total 79.00
317910 Total: 79.00
AMEMPRED - American Emergency Preparedness Total: 79.00 AME0229 - Ameritas
0 12/06/2023
Inv November 2023
Line Item Date
11/01/2023 3,322.08
Line Item Description
EE Vision Plan Premiums - November 2023
Inv November 2023 Total 3,322.08
AP-Check Detail (11/30/2023 - 9:49 AM) Page 5
6 - 17
Check Number Check Date Amount
Inv October 2023
Line Item Date
10/01/2023 3,347.76
Line Item Description
EE Vision Plan Premiums - October 2023
Inv October 2023 Total 3,347.76
0 Total: 6,669.84
AME0229 - Ameritas Total: 6,669.84
ERCARRYO - Arroyo, Eric Jason
317911 12/06/2023
Inv 3244
Line Item Date Line Item Description
11/16/2023 Background investigations for employment - PA Applicant Davis 1,500.00 Inv 3244 Total 1,500.00
317911 Total: 1,500.00
ERCARRYO - Arroyo, Eric Jason Total: 1,500.00
AT&T5006 - AT&T
317912 12/06/2023
Inv 130464796
Line Item Date Line Item Description
10/17/2023 AN 130464796 Service for 10/18/23 - 11/17/23 90.24 Inv 130464796 Total 90.24
317912 Total: 90.24
317913 12/06/2023
Inv 248134-61002105
Line Item Date Line Item Description
11/01/2023 AN 248 134-6100 210 5 Service for 11/1/23 - 11/30/23 37.64 Inv 248134-61002105 Total 37.64
317913 Total: 37.64
317914 12/06/2023
Inv 000020727224
Line Item Date Line Item Description
10/27/2023 CLAPDSOPAS Service for 9/27/23 - 10/26/23 298.22 Inv 000020727224 Total 298.22
AP-Check Detail (11/30/2023 - 9:49 AM) Page 6
6 - 18
Check Number Check Date Amount
Inv 000020731889
Line Item Date Line Item Description
10/27/2023 BAN 9391036943 Service for 9/27/23 - 10/26/23 888.52 Inv 000020731889 Total 888.52
Inv 000020856528
Line Item Date Line Item Description
11/20/2023 BAN 9391062308 Service for 10/20/23 - 11/19/23 19,763.61 Inv 000020856528 Total 19,763.61
Inv 000020856854
Line Item Date Line Item Description
11/20/2023 BAN 9391081369 Service for 10/20/23 - 11/19/23 91.00 Inv 000020856854 Total 91.00
317914 Total: 21,041.35
ATCN9011 - AT&T Total: 21,169.23
CIN4011 - AT&T Mobility
317915 12/06/2023
Inv 287288006612x11
Line Item Date Line Item Description
11/02/2023 Consolidated Citywide Cell Phones Service 10/3/23 - 11/2/23 2,775.91 Inv 287288006612x11 Total 2,775.91
Inv 287312118886x11
Line Item Date Line Item Description
11/02/2023 Consolidated Citywide Cell Phones Service 10/3/23 - 11/2/23 2,521.51 Inv 287312118886x11 Total 2,521.51
317915 Total: 5,297.42
CIN4011 - AT&T Mobility Total: 5,297.42
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo
0 12/06/2023
Inv 697675
Line Item Date Line Item Description
10/31/2023 Personnel Matters - October 2023 239.40
Inv 697675 Total 239.40
AP-Check Detail (11/30/2023 - 9:49 AM) Page 7
6 - 19
Check Number Check Date Amount
0 Total: 239.40
ATLRR816 - Atkinson, Andelson, Loya, Rudd & Romo Total: 239.40 BAK0369 - Baker & Taylor Books
0 12/06/2023
Inv 2037750336
Line Item Date Line Item Description
10/13/2023 Books FY2023-24 512.66
Inv 2037750336 Total 512.66
Inv 2037753341
Line Item Date Line Item Description
10/10/2023 Books FY2023-24 1,298.72
Inv 2037753341 Total 1,298.72
Inv 2037756074
Line Item Date Line Item Description
10/27/2023 Books FY2023-24 1,665.80
Inv 2037756074 Total 1,665.80
Inv 2037812881
Line Item Date Line Item Description
10/13/2023 Books FY2023-24 508.96
Inv 2037812881 Total 508.96
Inv 2037830052
Line Item Date Line Item Description
10/12/2023 Books FY2023-24 355.37
Inv 2037830052 Total 355.37
Inv 2037841922
Line Item Date Line Item Description
10/10/2023 Books FY2023-24 110.18
Inv 2037841922 Total 110.18
Inv 2037845477
Line Item Date Line Item Description
10/18/2023 Books FY2023-24 552.21
Inv 2037845477 Total 552.21
Inv 2037857374
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 8
6 - 20
Check Number Check Date Amount
10/17/2023 Books FY2023-24 235.53
Inv 2037857374 Total 235.53
Inv 2037863176
Line Item Date Line Item Description
10/20/2023 Books FY2023-24 510.40
Inv 2037863176 Total 510.40
Inv 2037874794
Line Item Date Line Item Description
10/25/2023 Books FY2023-24 225.83
Inv 2037874794 Total 225.83
0 Total: 5,975.66
BAK0369 - Baker & Taylor Books Total: 5,975.66
BAK0366 - Baker & Taylor Entertainment
0 12/06/2023
Inv H66625220
Line Item Date Line Item Description
10/19/2023 DVDs/CDs - FY 2023-24 156.06
Inv H66625220 Total 156.06
Inv H66645100
Line Item Date Line Item Description
10/23/2023 DVDs/CDs - FY 2023-24 116.51
Inv H66645100 Total 116.51
Inv H66647890
Line Item Date Line Item Description
10/23/2023 DVDs/CDs - FY 2023-24 33.42
Inv H66647890 Total 33.42
Inv H66675620
Line Item Date Line Item Description
10/26/2023 DVDs/CDs - FY 2023-24 88.44
Inv H66675620 Total 88.44
Inv H66684380
Line Item Date Line Item Description
10/26/2023 DVDs/CDs - FY 2023-24 75.99
AP-Check Detail (11/30/2023 - 9:49 AM) Page 9
6 - 21
Check Number Check Date Amount
Inv H66684380 Total 75.99
Inv H66690560
Line Item Date Line Item Description
10/26/2023 DVDs/CDs - FY 2023-24 37.14
Inv H66690560 Total 37.14
Inv H66703840
Line Item Date Line Item Description
10/27/2023 DVDs/CDs - FY 2023-24 36.69
Inv H66703840 Total 36.69
0 Total: 544.25
BAK0366 - Baker & Taylor Entertainment Total: 544.25
BARALPW - Barrera, Alejandro
317916 12/06/2023
Inv 10/20/23
Line Item Date Line Item Description
10/20/2023 Boot Reimbursement for PW Staff 250.00
Inv 10/20/23 Total 250.00
Inv 10/21/23
Line Item Date Line Item Description
10/21/2023 Mileage Claim for PW Staff 24.24
Inv 10/21/23 Total 24.24
Inv 10/23/23
Line Item Date Line Item Description
10/23/2023 Mileage Claim for PW Staff 24.24
Inv 10/23/23 Total 24.24
317916 Total: 298.48
BARALPW - Barrera, Alejandro Total: 298.48
BSHL6710 - Base Hill, Inc., dba Jan Point
0 12/06/2023
Inv 23857
Line Item Date Line Item Description
10/25/2023 Monthly Janitorial Services October 2023 Services-Citywide 1,000.00 10/25/2023 Monthly Janitorial Services October 2023 Services-Citywide 900.00 10/25/2023 Monthly Janitorial Services October 2023 Services-Citywide 14,985.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 10
6 - 22
Check Number Check Date Amount
Inv 23857 Total 16,885.00
0 Total: 16,885.00
BSHL6710 - Base Hill, Inc., dba Jan Point Total: 16,885.00 TMBI8020 - Binns, Tamara
317917 12/06/2023
Inv 124
Line Item Date Line Item Description
10/31/2023 Employee Engagement 332.73
Inv 124 Total 332.73
317917 Total: 332.73
TMBI8020 - Binns, Tamara Total: 332.73
BLSP8010 - Blackstone Publishing
0 12/06/2023
Inv 2125832
Line Item Date Line Item Description
11/01/2023 Books/DVDs/CDs 146.97
Inv 2125832 Total 146.97
0 Total: 146.97
BLSP8010 - Blackstone Publishing Total: 146.97
BMIE8264 - BMI
317918 12/06/2023
Inv 50507602
Line Item Date Line Item Description
11/16/2023 Music Licensing 30.00
Inv 50507602 Total 30.00
317918 Total: 30.00
BMIE8264 - BMI Total: 30.00
TYBL7000 - Borrello, Tyler
317919 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 11
6 - 23
Check Number Check Date Amount
Inv 09/11-09/15/23
Line Item Date Line Item Description
11/16/2023 Basic Traff Collision Training Reimbursement OFCR Borrello 127.50 11/16/2023 Basic Traff Collision Training Reimbursement OFCR Borrello 343.92 Inv 09/11-09/15/23 Total 471.42
317919 Total: 471.42
TYBL7000 - Borrello, Tyler Total: 471.42
BRTHLF - BrightLife Designs, LLC
317920 12/06/2023
Inv 1445
Line Item Date Line Item Description
09/05/2023 Installation & Removal of Holiday Decor for South Pasadena 4,500.00 09/05/2023 Installation & Removal of Holiday Decor for South Pasadena 20,000.00 Inv 1445 Total 24,500.00
317920 Total: 24,500.00
BRTHLF - BrightLife Designs, LLC Total: 24,500.00
DBAR3011 - Brink's Incorporated
0 12/06/2023
Inv 12451432
Line Item Date Line Item Description
10/31/2023 Monthly (Nov 2023) 1,894.52
Inv 12451432 Total 1,894.52
Inv 6096851
Line Item Date Line Item Description
10/31/2023 Excess Charges (Oct 2023) 19.37
Inv 6096851 Total 19.37
0 Total: 1,913.89
DBAR3011 - Brink's Incorporated Total: 1,913.89
BRMR8267 - BRIT West Soccer
317921 12/06/2023
Inv BWS-Nov23
Line Item Date Line Item Description
11/20/2023 Contract Class Instructor - Brit West Soccer Nov 2023 1,834.30 AP-Check Detail (11/30/2023 - 9:49 AM) Page 12
6 - 24
Check Number Check Date Amount
Inv BWS-Nov23 Total 1,834.30
317921 Total: 1,834.30
BRMR8267 - BRIT West Soccer Total: 1,834.30
CAL5236 - CA Linen Services
317922 12/06/2023
Inv 2195889
Line Item Date Line Item Description
11/09/2023 Linen Cleaning Services - FY 2023-24 117.88
Inv 2195889 Total 117.88
Inv 2198594
Line Item Date Line Item Description
11/16/2023 Linen Cleaning Services - FY 2023-24 117.88
Inv 2198594 Total 117.88
317922 Total: 235.76
CAL5236 - CA Linen Services Total: 235.76
CSD3014 - Ca. State Disbursement Unit
317923 12/06/2023
Inv PR 11.10.2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 Garnishment Case # FAMSS-1406906. 903.69 Inv PR 11.10.2023 Total 903.69
317923 Total: 903.69
CSD3014 - Ca. State Disbursement Unit Total: 903.69
CALCSTS - Cal Closet's Retail, Inc.
317924 12/06/2023
Inv 240595
Line Item Date Line Item Description
10/31/2023 Storage Lockers for the Captains Office 7,690.00 Inv 240595 Total 7,690.00
317924 Total: 7,690.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 13
6 - 25
Check Number Check Date Amount
CALCSTS - Cal Closet's Retail, Inc. Total: 7,690.00
DACA4011 - Calderon, David
317925 12/06/2023
Inv 11/06/2023
Line Item Date Line Item Description
11/16/2023 Firearms PSP Training Course Reimbursement For OFCR Calderon 10.00 11/16/2023 Firearms PSP Training Course Reimbursement For OFCR Calderon 47.17 Inv 11/06/2023 Total 57.17
317925 Total: 57.17
DACA4011 - Calderon, David Total: 57.17
CAL6695 - California American Water
317926 12/06/2023
Inv 9/21/-10/19/23
Line Item Date Line Item Description
11/16/2023 Wilson Well 2 Water Purchased Oct 23 23.97
Inv 9/21/-10/19/23 Total 23.97
317926 Total: 23.97
CAL6695 - California American Water Total: 23.97
CAASTOFR - California Association of Tactical Officers
317927 12/06/2023
Inv 23-47
Line Item Date Line Item Description
11/16/2023 Critical Incident Leadership Course for Sgt Dubois 325.00 Inv 23-47 Total 325.00
317927 Total: 325.00
CAASTOFR - California Association of Tactical Officers Total: 325.00 CAMERPL - California Metro Patrol & EMS, Inc.
317928 12/06/2023
Inv 5022
Line Item Date Line Item Description
11/03/2023 Security Guard Concierge Services - Service for 10/23 - 11/3/23 3,288.80 Inv 5022 Total 3,288.80
AP-Check Detail (11/30/2023 - 9:49 AM) Page 14
6 - 26
Check Number Check Date Amount
317928 Total: 3,288.80
CAMERPL - California Metro Patrol & EMS, Inc. Total: 3,288.80 CFNSPR - California Newspapers Partnership
0 12/06/2023
Inv 0011628532
Line Item Date Line Item Description
10/13/2023 Public Notices 402.45
Inv 0011628532 Total 402.45
Inv 0011628534
Line Item Date Line Item Description
10/13/2023 Public Notices 580.40
Inv 0011628534 Total 580.40
Inv 0011628538
Line Item Date Line Item Description
10/13/2023 Public Notices 473.39
Inv 0011628538 Total 473.39
Inv 0011628540
Line Item Date Line Item Description
10/13/2023 Public Notices 485.27
Inv 0011628540 Total 485.27
Inv 0011628573
Line Item Date Line Item Description
10/16/2023 Public Notices - Amendent of Chapter 36 (Zoning) 14,584.80 Inv 0011628573 Total 14,584.80
Inv 0011630158
Line Item Date Line Item Description
10/26/2023 Public Notices 314.74
Inv 0011630158 Total 314.74
0 Total: 16,841.05
CFNSPR - California Newspapers Partnership Total: 16,841.05 CAN0607 - Cantu Graphics Inc.
317929 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 15
6 - 27
Check Number Check Date Amount
Inv 21908
Line Item Date Line Item Description
11/17/2023 Additional report copies 252.20
Inv 21908 Total 252.20
Inv 219425
Line Item Date Line Item Description
10/30/2023 Halloween Decorating Contest - Winner Yard Sign 36.33 Inv 219425 Total 36.33
Inv 21950
Line Item Date Line Item Description
11/06/2023 Adopted budget printable 104.45
11/06/2023 Adopted budget printable 104.45
11/06/2023 Adopted budget printable 104.45
11/06/2023 Adopted budget printable 104.45
Inv 21950 Total 417.80
Inv 21964
Line Item Date Line Item Description
11/07/2023 Business Cards - Bryan Martinez, HR Management Assistant 38.53 Inv 21964 Total 38.53
317929 Total: 744.86
CAN0607 - Cantu Graphics Inc. Total: 744.86
CARGRG - Carlson, Greg
317930 12/06/2023
Inv 133652
Line Item Date Line Item Description
11/08/2023 Refund deposit for the reservation of WMB. 561.00 Inv 133652 Total 561.00
317930 Total: 561.00
CARGRG - Carlson, Greg Total: 561.00
CAV831 - Cavenaugh & Associates
317931 12/06/2023
Inv 01-08-2024
Line Item Date Line Item Description
11/16/2023 Dui Seminar Training Course for Officer Gruenewald 620.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 16
6 - 28
Check Number Check Date Amount
Inv 01-08-2024 Total 620.00
317931 Total: 620.00
CAV831 - Cavenaugh & Associates Total: 620.00
ARMCHAP - Chaparyan, Armine
317932 12/06/2023
Inv 11/07/2023
Line Item Date Line Item Description
11/07/2023 Travel Reimbursement -Inspirational Women Forum and Leadership 44.92 Inv 11/07/2023 Total 44.92
Inv 11/07/23 - 2
Line Item Date Line Item Description
11/07/2023 Travel Reimbursement -Inspirational Women Forum and Leadership 48.93 Inv 11/07/23 - 2 Total 48.93
317932 Total: 93.85
ARMCHAP - Chaparyan, Armine Total: 93.85
TIM4011 - Charter Communications
0 12/06/2023
Inv 0029763102723
Line Item Date Line Item Description
10/27/2023 AN 8448 20 899 0029763 Service 10/16/23 - 11/15/23 326.38 Inv 0029763102723 Total 326.38
Inv 0052005102623
Line Item Date Line Item Description
10/26/2023 AN 8448 20 899 0052005 Service 10/11/23 - 11/10/23 3,290.27 Inv 0052005102623 Total 3,290.27
Inv 0070193110123
Line Item Date Line Item Description
10/01/2023 AN 8448 30 008 0070193 Service 11/01/23 - 11/30/23 83.95 Inv 0070193110123 Total 83.95
Inv 0251967102223
Line Item Date Line Item Description
10/22/2023 AN 8448 30 008 0251967 Service 10/22/23 - 11/21/23 254.11 Inv 0251967102223 Total 254.11
AP-Check Detail (11/30/2023 - 9:49 AM) Page 17
6 - 29
Check Number Check Date Amount
Inv 0355990110223
Line Item Date Line Item Description
10/02/2023 AN 8448 30 008 0355990 Service 11/02/23 - 12/01/23 652.28 Inv 0355990110223 Total 652.28
0 Total: 4,606.99
TIM4011 - Charter Communications Total: 4,606.99
CHE6010 - Chem Pro Laboratory, Inc.
317933 12/06/2023
Inv IN118833
Line Item Date Line Item Description
07/01/2023 Cooling Tower Tank Treatment 153.00
Inv IN118833 Total 153.00
Inv IN122088
Line Item Date Line Item Description
08/01/2023 Cooling Tower Tank Treatment 153.00
Inv IN122088 Total 153.00
Inv IN125193
Line Item Date Line Item Description
09/01/2023 Cooling Tower Tank Treatment 153.00
Inv IN125193 Total 153.00
Inv IN126416
Line Item Date Line Item Description
09/14/2023 Cooling Tower Tank Treatment 1,027.25
Inv IN126416 Total 1,027.25
Inv IN131115
Line Item Date Line Item Description
11/01/2023 Monthly Cleaning and Treatment of Cooling Tower Tank 153.00 Inv IN131115 Total 153.00
317933 Total: 1,639.25
CHE6010 - Chem Pro Laboratory, Inc. Total: 1,639.25
CITG4011 - CI Technologies, LLC
317934 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 18
6 - 30
Check Number Check Date Amount
Inv 12227
Line Item Date Line Item Description
11/01/2023 Annual Renewal of Internal Affairs and Standards Unit Software. 2,599.96 Inv 12227 Total 2,599.96
317934 Total: 2,599.96
CITG4011 - CI Technologies, LLC Total: 2,599.96
CINTAS - Cintas Corporation
317935 12/06/2023
Inv 5182025659
Line Item Date Line Item Description
10/30/2023 First Aid Cabinet & Monthly Servicing @ Community Services. 17.96 Inv 5182025659 Total 17.96
Inv 5182025689
Line Item Date Line Item Description
10/31/2023 First Aid Monthly Service 122.62
Inv 5182025689 Total 122.62
Inv 9241663528
Line Item Date Line Item Description
10/01/2023 Public Works Eye Wash Station at Service Yard- September 2023 441.00 Inv 9241663528 Total 441.00
317935 Total: 581.58
CINTAS - Cintas Corporation Total: 581.58
CTYELCSP - City Electric Supply Company
317936 12/06/2023
Inv PDA/023139
Line Item Date Line Item Description
09/20/2023 Electrical Supplies for New Staff (Electrician) 604.85 Inv PDA/023139 Total 604.85
317936 Total: 604.85
CTYELCSP - City Electric Supply Company Total: 604.85
ALPD4010 - City of Alhambra Police Department
AP-Check Detail (11/30/2023 - 9:49 AM) Page 19
6 - 31
Check Number Check Date Amount
317937 12/06/2023
Inv SP 09/2023
Line Item Date Line Item Description
10/23/2023 Inmate housing for September 2023 1,978.00
Inv SP 09/2023 Total 1,978.00
317937 Total: 1,978.00
ALPD4010 - City of Alhambra Police Department Total: 1,978.00 SPMN3010 - City of South Pasadena
317938 12/06/2023
Inv 14044-11.01.23
Line Item Date Line Item Description
11/08/2023 Utility bill statement for Dog Park - 08/28-10/23/23 528.26 Inv 14044-11.01.23 Total 528.26
Inv 19126-10.25.23
Line Item Date Line Item Description
11/08/2023 Utility bill statement for Park Department - 08/21-10/16/23 492.43 Inv 19126-10.25.23 Total 492.43
Inv 19386-11.01.23
Line Item Date Line Item Description
11/08/2023 Utility bill statement for Arroyo Park - 08/28-10/23/23 499.06 Inv 19386-11.01.23 Total 499.06
Inv 19387-12.01.23
Line Item Date Line Item Description
11/08/2023 Utility bill statement for Arroyo Park - 08/28-10/23/23 493.16 Inv 19387-12.01.23 Total 493.16
317938 Total: 2,012.91
SPMN3010 - City of South Pasadena Total: 2,012.91
CVCPLUS - CivicPlus, LLC
0 12/06/2023
Inv 267273
Line Item Date Line Item Description
10/30/2023 Annual Billing for CivicPlus Recreation Software for CSD 25,356.45 Inv 267273 Total 25,356.45
AP-Check Detail (11/30/2023 - 9:49 AM) Page 20
6 - 32
Check Number Check Date Amount
0 Total: 25,356.45
CVCPLUS - CivicPlus, LLC Total: 25,356.45
CHWP2010 - Colantuono,Highsmith & Whatley,PC
0 12/06/2023
Inv 58230
Line Item Date Line Item Description
11/15/2023 General Legal Services October 2023 707.49
Inv 58230 Total 707.49
0 Total: 707.49
CHWP2010 - Colantuono,Highsmith & Whatley,PC Total: 707.49 COP0708 - CopWare, Inc
317939 12/06/2023
Inv 86627
Line Item Date Line Item Description
11/16/2023 Copware Site License for Legal Sourcebook Access 2024 965.00 Inv 86627 Total 965.00
317939 Total: 965.00
COP0708 - CopWare, Inc Total: 965.00
CORE6011 - CoreLogic Information Solutions, Inc.
317940 12/06/2023
Inv 82175651
Line Item Date Line Item Description
05/31/2023 Public Record Information for Property and Ownership 300.00 Inv 82175651 Total 300.00
Inv 82179416
Line Item Date Line Item Description
06/30/2023 Public Record Information for Property and Ownership 300.00 Inv 82179416 Total 300.00
Inv 82182612
Line Item Date Line Item Description
07/31/2023 Public Record Information for Property and Ownership 300.00 Inv 82182612 Total 300.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 21
6 - 33
Check Number Check Date Amount
Inv 82184893
Line Item Date Line Item Description
08/31/2023 Public Record Information for Property and Ownership 300.00 Inv 82184893 Total 300.00
317940 Total: 1,200.00
CORE6011 - CoreLogic Information Solutions, Inc. Total: 1,200.00 COR7788 - Cornforth, Robert Darren
0 12/06/2023
Inv TennisNov23
Line Item Date Line Item Description
11/20/2023 Contract Class Instructor Payment Nov 2023 1,638.00 Inv TennisNov23 Total 1,638.00
0 Total: 1,638.00
COR7788 - Cornforth, Robert Darren Total: 1,638.00
CRDA1021 - Corodata Records Management
0 12/06/2023
Inv RS4956289
Line Item Date Line Item Description
10/31/2023 Corodata Records Management Services - October 2023 481.65 Inv RS4956289 Total 481.65
0 Total: 481.65
CRDA1021 - Corodata Records Management Total: 481.65
CRSR2010 - Corodata Shredding Inc.
0 12/06/2023
Inv DN 1437449
Line Item Date Line Item Description
10/31/2023 Shredding for Oxley St, Library, & Mission St - October 2023 144.56 Inv DN 1437449 Total 144.56
0 Total: 144.56
CRSR2010 - Corodata Shredding Inc. Total: 144.56
AP-Check Detail (11/30/2023 - 9:49 AM) Page 22
6 - 34
Check Number Check Date Amount
CPOA4010 - CPOA
317941 12/06/2023
Inv 404250
Line Item Date Line Item Description
11/16/2023 Public Records Act Training Course for Clerk Brittin 250.00 Inv 404250 Total 250.00
317941 Total: 250.00
CPOA4010 - CPOA Total: 250.00
CPR0551 - CPRS District XIII
317942 12/06/2023
Inv CPRS D163 Event
Line Item Date Line Item Description
11/16/2023 CPRS Holiday Cheer Event Registration 7 participant registration 80.00 11/16/2023 CPRS Holiday Cheer Event Registration 7 participant registration 80.00 11/16/2023 CPRS Holiday Cheer Event Registration 7 participant registration 120.00 Inv CPRS D163 Event Total 280.00
317942 Total: 280.00
CPR0551 - CPRS District XIII Total: 280.00
MNBL8170 - Crestline Software, LLC
0 12/06/2023
Inv INV4579
Line Item Date Line Item Description
11/01/2023 Monthly (Nov 2023) 26,763.20
Inv INV4579 Total 26,763.20
Inv INV4733
Line Item Date Line Item Description
11/10/2023 Lock Box (Oct 2023) 792.00
11/10/2023 Credit Card/Returns (October) 1,122.82
Inv INV4733 Total 1,914.82
Inv INV4793
Line Item Date Line Item Description
11/10/2023 Printing and Postage (Oct 2023) 2,727.74
Inv INV4793 Total 2,727.74
AP-Check Detail (11/30/2023 - 9:49 AM) Page 23
6 - 35
Check Number Check Date Amount
0 Total: 31,405.76
MNBL8170 - Crestline Software, LLC Total: 31,405.76
ATGC8530 - CU Technology
0 12/06/2023
Inv 10814
Line Item Date Line Item Description
11/01/2023 Full Service IT Support Services - November 2023 24,050.00 Inv 10814 Total 24,050.00
0 Total: 24,050.00
ATGC8530 - CU Technology Total: 24,050.00
DSP0755 - D & S Printing
317943 12/06/2023
Inv 1101
Line Item Date Line Item Description
11/02/2023 Custom self-inking rubber stamps for permitting process 187.43 Inv 1101 Total 187.43
317943 Total: 187.43
DSP0755 - D & S Printing Total: 187.43
RDRKDVS - Davis, Roderick
0 12/06/2023
Inv 12092023
Line Item Date Line Item Description
11/21/2023 DJ for 2023 Breakfast With Santa 499.00
Inv 12092023 Total 499.00
0 Total: 499.00
RDRKDVS - Davis, Roderick Total: 499.00
DEL0771 - Delta Dental of California
317944 12/06/2023
Inv BE005768987
Line Item Date Line Item Description
11/01/2023 Employee Dental Premiums - November 2023 12,017.20 AP-Check Detail (11/30/2023 - 9:49 AM) Page 24
6 - 36
Check Number Check Date Amount
Inv BE005768987 Total 12,017.20
317944 Total: 12,017.20
DEL0771 - Delta Dental of California Total: 12,017.20
DEL3011 - DELUXE
317945 12/06/2023
Inv 9003008699
Line Item Date Line Item Description
11/07/2023 ZFORM Custom Checks Qty # 4000 846.80
Inv 9003008699 Total 846.80
317945 Total: 846.80
DEL3011 - DELUXE Total: 846.80
LEADMART - Demarest, Leah
317946 12/06/2023
Inv 12899
Line Item Date Line Item Description
11/01/2023 Conference Reimbursement Expense - SCANPH 275.00 Inv 12899 Total 275.00
Inv 400953312
Line Item Date Line Item Description
11/01/2023 Conference Reimbursement Expense - SCANPH 15.00 Inv 400953312 Total 15.00
317946 Total: 290.00
LEADMART - Demarest, Leah Total: 290.00
DIG0800 - Digital Telecommunications Corp
0 12/06/2023
Inv 49465
Line Item Date Line Item Description
11/01/2023 Monthly Service Contract - November 2023 984.00 Inv 49465 Total 984.00
0 Total: 984.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 25
6 - 37
Check Number Check Date Amount
DIG0800 - Digital Telecommunications Corp Total: 984.00 DTV5012 - DIRECTV
317947 12/06/2023
Inv 68653046X231029
Line Item Date Line Item Description
10/28/2023 Emergency Operation Center Cable Services 23.81 Inv 68653046X231029 Total 23.81
317947 Total: 23.81
DTV5012 - DIRECTV Total: 23.81
DPL4011 - DPrep Inc.
317948 12/06/2023
Inv 8216538709
Line Item Date Line Item Description
11/16/2023 PAS Operation and Calibration Course For 3 Officers 477.00 Inv 8216538709 Total 477.00
Inv 8216657399
Line Item Date Line Item Description
11/16/2023 Dui Planning and Mgmt. Course for Officer Kim 12/4/23 159.00 Inv 8216657399 Total 159.00
317948 Total: 636.00
DPL4011 - DPrep Inc. Total: 636.00
DDLP8010 - Dr. Detail Ph.D LLC
0 12/06/2023
Inv 2946
Line Item Date Line Item Description
11/02/2023 Wash, Clean & Santize DAR for October 230.00 Inv 2946 Total 230.00
Inv 2959
Line Item Date Line Item Description
08/17/2023 11/3/23 Carpet cleaning 260.00
Inv 2959 Total 260.00
0 Total: 490.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 26
6 - 38
Check Number Check Date Amount
DDLP8010 - Dr. Detail Ph.D LLC Total: 490.00
WILLDNBE - Dunable, William F.
317949 12/06/2023
Inv 112303
Line Item Date Line Item Description
11/17/2023 Lidar repairs and certifications on 1 unit 190.00 Inv 112303 Total 190.00
317949 Total: 190.00
WILLDNBE - Dunable, William F. Total: 190.00
DUN1111 - Dunn, Daniel
317950 12/06/2023
Inv 10/30/23
Line Item Date Line Item Description
10/30/2023 Reimbursement for Paramedic Renewal 250.00
Inv 10/30/23 Total 250.00
317950 Total: 250.00
DUN1111 - Dunn, Daniel Total: 250.00
EBS1007 - EBSCO - Accounts Receivable
0 12/06/2023
Inv 0521181
Line Item Date Line Item Description
11/01/2023 Subscription of periodicals for Library - FY23-24 3,781.57 11/01/2023 Subscription of periodicals for Library - FY23-24 728.89 Inv 0521181 Total 4,510.46
Inv 2301422
Line Item Date Line Item Description
12/13/2022 EBSCO Credit -21.92
Inv 2301422 Total -21.92
Inv 2400134
Line Item Date Line Item Description
07/13/2023 EBSCO Credit -11.04
Inv 2400134 Total -11.04
AP-Check Detail (11/30/2023 - 9:49 AM) Page 27
6 - 39
Check Number Check Date Amount
Inv 2400865
Line Item Date Line Item Description
11/13/2023 Subscription of periodicals for Library - FY23-24 45.71 Inv 2400865 Total 45.71
0 Total: 4,523.21
EBS1007 - EBSCO - Accounts Receivable Total: 4,523.21
AUTOCSPC - Echeveria, Jose
317951 12/06/2023
Inv 10398
Line Item Date Line Item Description
11/10/2023 Street Division Vehicle Maintenance 1,806.43 Inv 10398 Total 1,806.43
317951 Total: 1,806.43
AUTOCSPC - Echeveria, Jose Total: 1,806.43
ELSRTIRE - El Sereno Tire Shop
317952 12/06/2023
Inv 1927
Line Item Date Line Item Description
11/06/2023 Tire Replacement / Tire Repair Services for Dial-A-Ride. 32.94 Inv 1927 Total 32.94
317952 Total: 32.94
ELSRTIRE - El Sereno Tire Shop Total: 32.94
EDGHITI - Engineering Consulting Services, Inc.
317953 12/06/2023
Inv 4
Line Item Date Line Item Description
11/16/2023 Public Works Project Management Assistance Oct 1-Oct31-2023 2,730.00 Inv 4 Total 2,730.00
317953 Total: 2,730.00
EDGHITI - Engineering Consulting Services, Inc. Total: 2,730.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 28
6 - 40
Check Number Check Date Amount
HERD8010 - Erdmann, Hollis
0 12/06/2023
Inv 000001103
Line Item Date Line Item Description
11/15/2023 Baldwin Piano tuning 200.00
Inv 000001103 Total 200.00
0 Total: 200.00
HERD8010 - Erdmann, Hollis Total: 200.00
MHESKND - Eskandari, Mehdi
317954 12/06/2023
Inv 29418
Line Item Date Line Item Description
10/31/2023 Reimburse Office Supply for Building Inspector 9.30 Inv 29418 Total 9.30
317954 Total: 9.30
MHESKND - Eskandari, Mehdi Total: 9.30
EURO6710 - Eurofins Eaton Analytical
0 12/06/2023
Inv 3800036040
Line Item Date Line Item Description
11/16/2023 Laboratory testing and analysis of City's water system.Oct23 3,288.00 Inv 3800036040 Total 3,288.00
0 Total: 3,288.00
EURO6710 - Eurofins Eaton Analytical Total: 3,288.00
FED1109 - FedEx
317955 12/06/2023
Inv 8-314-14518
Line Item Date Line Item Description
11/10/2023 Shipment for background investigator 14.20
Inv 8-314-14518 Total 14.20
Inv 9-661-96981
Line Item Date Line Item Description
11/03/2023 Fee on shipment 2.06
AP-Check Detail (11/30/2023 - 9:49 AM) Page 29
6 - 41
Check Number Check Date Amount
Inv 9-661-96981 Total 2.06
317955 Total: 16.26
FED1109 - FedEx Total: 16.26
FOO7777 - Foothill Lock & Key
317956 12/06/2023
Inv 505063-06
Line Item Date Line Item Description
09/27/2023 Parks Unit # 636. Re-Key Utility Boxes on Service Body 147.42 Inv 505063-06 Total 147.42
Inv 6230
Line Item Date Line Item Description
10/05/2023 Parks Unit Gate Repairs for Public Works Storage Yard 650.00 Inv 6230 Total 650.00
317956 Total: 797.42
FOO7777 - Foothill Lock & Key Total: 797.42
COSU8011 - Frances Orton, COSUGI Membership & Web Coordinator 317957 12/06/2023
Inv 2024 Membership
Line Item Date Line Item Description
11/03/2023 COSUGI (SirsiDynix ILS Users Group) membership 1/1/24-12/31/24 150.00 Inv 2024 Membership Total 150.00
317957 Total: 150.00
COSU8011 - Frances Orton, COSUGI Membership & Web Coordinator Total: 150.00 SCFT0000 - Franchise Tax Board
317958 12/06/2023
Inv PR 11.10.2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 Garnishment Case # 568717589 134.98 Inv PR 11.10.2023 Total 134.98
317958 Total: 134.98
AP-Check Detail (11/30/2023 - 9:49 AM) Page 30
6 - 42
Check Number Check Date Amount
SCFT0000 - Franchise Tax Board Total: 134.98
FRE5011 - Freddie Mac's Inc
317959 12/06/2023
Inv 354562
Line Item Date Line Item Description
08/07/2023 Tow Service for Streets Division-Unit #364 250.00 Inv 354562 Total 250.00
317959 Total: 250.00
FRE5011 - Freddie Mac's Inc Total: 250.00
FUNEXPRS - Fun Express, LLC
317960 12/06/2023
Inv 72789718301
Line Item Date Line Item Description
11/16/2023 Breakfast with Santa Event Supplies and Decorations 286.20 Inv 72789718301 Total 286.20
317960 Total: 286.20
FUNEXPRS - Fun Express, LLC Total: 286.20
GALL5011 - Galls, LLC
317961 12/06/2023
Inv 025907560
Line Item Date Line Item Description
11/17/2023 Tactical uniform TDUs for Godoy 145.50
Inv 025907560 Total 145.50
317961 Total: 145.50
GALL5011 - Galls, LLC Total: 145.50
RYAN - Garcia, Ryan
317962 12/06/2023
Inv 11/9/2023
Line Item Date Line Item Description
11/09/2023 Mileage Claim for PW Staff 13.36
Inv 11/9/2023 Total 13.36
AP-Check Detail (11/30/2023 - 9:49 AM) Page 31
6 - 43
Check Number Check Date Amount
317962 Total: 13.36
RYAN - Garcia, Ryan Total: 13.36
GAR5011 - Garvey Equipment Co
317963 12/06/2023
Inv 156786
Line Item Date Line Item Description
10/19/2023 Purchase of Auger for Parks Department 825.54 Inv 156786 Total 825.54
Inv 157059
Line Item Date Line Item Description
11/01/2023 Purchase of Electrical Lawn Equipment 556.76 11/01/2023 Purchase of Electrical Lawn Equipment 3,316.32 Inv 157059 Total 3,873.08
317963 Total: 4,698.62
GAR5011 - Garvey Equipment Co Total: 4,698.62
AMGBS - Gibbs, Aimee
317964 12/06/2023
Inv 00036317
Line Item Date Line Item Description
11/05/2023 Reimbursement for Town Hall Event Supplies 19.81 Inv 00036317 Total 19.81
317964 Total: 19.81
AMGBS - Gibbs, Aimee Total: 19.81
GRA6601 - Grainger
317965 12/06/2023
Inv 9833978407
Line Item Date Line Item Description
11/16/2023 Hydration Pack for meter reading staff 230.75 Inv 9833978407 Total 230.75
317965 Total: 230.75
GRA6601 - Grainger Total: 230.75
AP-Check Detail (11/30/2023 - 9:49 AM) Page 32
6 - 44
Check Number Check Date Amount
GRED4011 - Gramajo, Ederson
317966 12/06/2023
Inv 10/24/2023
Line Item Date Line Item Description
11/16/2023 Enhanced Drug Id Training Course Reimbursement for OFCR Gramajo 33.98 Inv 10/24/2023 Total 33.98
Inv 11/06/2023
Line Item Date Line Item Description
11/16/2023 Firearms PSP Training Course Reimbursement For OFCR Gramajo 49.95 Inv 11/06/2023 Total 49.95
Inv 11/08/2023
Line Item Date Line Item Description
11/16/2023 Report Writing Training Course Reimbursement for OFCR Gramajo 9.00 11/16/2023 Report Writing Training Course Reimbursement for OFCR Gramajo 95.90 Inv 11/08/2023 Total 104.90
317966 Total: 188.83
GRED4011 - Gramajo, Ederson Total: 188.83
CRSGRUND - Gruenewald, Christopher
317967 12/06/2023
Inv 11/08/2023
Line Item Date Line Item Description
11/16/2023 Report Writing Training Course Reimbursement for OFCR. Gruenewal 95.90 11/16/2023 Report Writing Training Course Reimbursement for OFCR. Gruenewal 9.00 Inv 11/08/2023 Total 104.90
317967 Total: 104.90
CRSGRUND - Gruenewald, Christopher Total: 104.90
GUNCNTRE - Gunner Concrete
317968 12/06/2023
Inv O-0012227
Line Item Date Line Item Description
10/18/2023 Remove/ Replace concrete 1100 Block Maple Street 1,238.37 Inv O-0012227 Total 1,238.37
Inv O-0012383
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 33
6 - 45
Check Number Check Date Amount
10/24/2023 Place new concrete for curb and gutter repairs 1,048.71 Inv O-0012383 Total 1,048.71
317968 Total: 2,287.08
GUNCNTRE - Gunner Concrete Total: 2,287.08
CRHY8067 - Hartney, Corey
0 12/06/2023
Inv BKTSNOV23
Line Item Date Line Item Description
11/20/2023 Contract Class Instructor Payment Basket Ball Nov 23 1,196.00 Inv BKTSNOV23 Total 1,196.00
0 Total: 1,196.00
CRHY8067 - Hartney, Corey Total: 1,196.00
HDLC3011 - HdL Coren & Cone
317969 12/06/2023
Inv SIN033005
Line Item Date Line Item Description
10/21/2026 Contract Services Property Tax - (Dec 2023) 3,424.72 Inv SIN033005 Total 3,424.72
317969 Total: 3,424.72
HDLC3011 - HdL Coren & Cone Total: 3,424.72
RIHZ6601 - Hernandez, Ricardo
317970 12/06/2023
Inv 11/9/2023
Line Item Date Line Item Description
11/09/2023 Mileage Claim for PW Staff 21.79
Inv 11/9/2023 Total 21.79
317970 Total: 21.79
RIHZ6601 - Hernandez, Ricardo Total: 21.79
ADHA6116 - Herrera, Adam
317971 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 34
6 - 46
Check Number Check Date Amount
Inv 10/26/2023
Line Item Date Line Item Description
10/26/2023 Mileage Claim for PW Staff 26.86
Inv 10/26/2023 Total 26.86
317971 Total: 26.86
ADHA6116 - Herrera, Adam Total: 26.86
THEPRK - Highland Products Group, LLC
0 12/06/2023
Inv 310033497
Line Item Date Line Item Description
11/16/2023 Memorial Bench for Shires Family. 2,163.12
Inv 310033497 Total 2,163.12
0 Total: 2,163.12
THEPRK - Highland Products Group, LLC Total: 2,163.12
HOMCOMMU - Hom, Reagan
317972 12/06/2023
Inv 101623
Line Item Date Line Item Description
11/17/2023 Repair and replace repeater backup battery 1,339.81 Inv 101623 Total 1,339.81
317972 Total: 1,339.81
HOMCOMMU - Hom, Reagan Total: 1,339.81
ITCR2501 - Intercare Holdings Insurance Services
0 12/06/2023
Inv 76-010744
Line Item Date Line Item Description
10/31/2023 Indemnity Annual Per Claim Fee - October 2023 4,124.68 Inv 76-010744 Total 4,124.68
0 Total: 4,124.68
ITCR2501 - Intercare Holdings Insurance Services Total: 4,124.68 AP-Check Detail (11/30/2023 - 9:49 AM) Page 35
6 - 47
Check Number Check Date Amount
INT6115 - Interstate Battery Systems of Eastern Los Angeles 317973 12/06/2023
Inv 1779260
Line Item Date Line Item Description
11/16/2023 Replace old battery on Unit 17 265.44
Inv 1779260 Total 265.44
Inv 1779320
Line Item Date Line Item Description
11/16/2023 Replace old battery on Unit 25 146.37
Inv 1779320 Total 146.37
317973 Total: 411.81
INT6115 - Interstate Battery Systems of Eastern Los Angeles Total: 411.81 JSAR4011 - Jack's Auto Repair
317974 12/06/2023
Inv 18730
Line Item Date Line Item Description
10/31/2023 Oil change for parking enforcement vehicle 80.00 Inv 18730 Total 80.00
Inv 18739
Line Item Date Line Item Description
11/08/2023 Unit #1121 Fuel pump replacement; brake light replacement 1,059.90 Inv 18739 Total 1,059.90
Inv 18755
Line Item Date Line Item Description
11/14/2023 Unit #198 Housing Fuel Door Replacement 431.69 Inv 18755 Total 431.69
317974 Total: 1,571.59
JSAR4011 - Jack's Auto Repair Total: 1,571.59
JCTCRP - JCtees.com Corporation
317975 12/06/2023
Inv 9166
Line Item Date Line Item Description
11/03/2023 Polo Uniforms for Fire Personnel 1,979.82
Inv 9166 Total 1,979.82
AP-Check Detail (11/30/2023 - 9:49 AM) Page 36
6 - 48
Check Number Check Date Amount
317975 Total: 1,979.82
JCTCRP - JCtees.com Corporation Total: 1,979.82
JHMS8020 - JHM Supply
0 12/06/2023
Inv 331869/1
Line Item Date Line Item Description
07/20/2023 Park Irrigation Supplies 102.49
Inv 331869/1 Total 102.49
Inv 331876/1
Line Item Date Line Item Description
07/20/2023 Park Irrigation Supplies 80.77
Inv 331876/1 Total 80.77
Inv 332510/1
Line Item Date Line Item Description
07/26/2023 Arroyo Park Irrigation Supplies 103.25
Inv 332510/1 Total 103.25
Inv 333235/1
Line Item Date Line Item Description
08/02/2023 Huntington Drive Median Irrigation Repair 288.07 Inv 333235/1 Total 288.07
Inv 333332/1
Line Item Date Line Item Description
08/03/2023 Huntington Drive Median Irrigation Repair 159.87 Inv 333332/1 Total 159.87
Inv 333607/1
Line Item Date Line Item Description
08/07/2023 Arroyo Park Marking Paint for USAs 15.34
Inv 333607/1 Total 15.34
Inv 338348/1
Line Item Date Line Item Description
09/28/2023 Marking flags for Arroyo South (AT&T Field Work) 11.71 Inv 338348/1 Total 11.71
AP-Check Detail (11/30/2023 - 9:49 AM) Page 37
6 - 49
Check Number Check Date Amount
Inv 339446/1
Line Item Date Line Item Description
09/28/2023 Irrigation Parts for Arroyo North Field 31.83 Inv 339446/1 Total 31.83
Inv 340191/1
Line Item Date Line Item Description
10/19/2023 Arroyo Park Irrigation Supplies 452.55
Inv 340191/1 Total 452.55
Inv 340199/1
Line Item Date Line Item Description
10/19/2023 Arroyo Park Irrigation Supplies(Sprinklers) 212.08 Inv 340199/1 Total 212.08
Inv 340201/1
Line Item Date Line Item Description
10/19/2023 Arroyo Park Irrigation Supplies 457.87
Inv 340201/1 Total 457.87
Inv 340994/1
Line Item Date Line Item Description
10/30/2023 Arroyo Park Irrigation Supplies 72.02
Inv 340994/1 Total 72.02
Inv 341245/1
Line Item Date Line Item Description
11/01/2023 Library Park Irrigation Supplies 199.65
Inv 341245/1 Total 199.65
Inv 341406/1
Line Item Date Line Item Description
11/03/2023 Divider box for Irrigation Supplies 31.56
Inv 341406/1 Total 31.56
Inv 341407/1
Line Item Date Line Item Description
11/03/2023 Short Divider for Irrigation Stock Organization 3.46 Inv 341407/1 Total 3.46
Inv 341666/1
Line Item Date Line Item Description
11/16/2023 Supplies for Water Distribution 73.74
AP-Check Detail (11/30/2023 - 9:49 AM) Page 38
6 - 50
Check Number Check Date Amount
Inv 341666/1 Total 73.74
Inv 342386/1
Line Item Date Line Item Description
11/15/2023 Park Supplies 362.58
Inv 342386/1 Total 362.58
Inv 342388/1 CREDIT
Line Item Date
11/15/2023 -55.55
Line Item Description
Credit for returned item (From Original Invoice 342386/1) Inv 342388/1 CREDIT Total -55.55
0 Total: 2,603.29
JHMS8020 - JHM Supply Total: 2,603.29
KIBY6010 - Kirby Built
317976 12/06/2023
Inv INVKSA5264
Line Item Date Line Item Description
11/16/2023 Memorial Bench at the Dog Park for Jim Maines. 1,297.93 Inv INVKSA5264 Total 1,297.93
317976 Total: 1,297.93
KIBY6010 - Kirby Built Total: 1,297.93
CUR7778 - L.N. Curtis & Sons
317977 12/06/2023
Inv INV758562
Line Item Date Line Item Description
10/25/2023 Safety Firefighting Gear - PPE 1,677.82
Inv INV758562 Total 1,677.82
317977 Total: 1,677.82
CUR7778 - L.N. Curtis & Sons Total: 1,677.82
LABJ2011 - LA Business Journal
317978 12/06/2023
Inv 866-R
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 39
6 - 51
Check Number Check Date Amount
10/09/2023 Advertisment / Notice 5,750.00
Inv 866-R Total 5,750.00
317978 Total: 5,750.00
LABJ2011 - LA Business Journal Total: 5,750.00
LAN6401 - Landscape Structures Inc
317979 12/06/2023
Inv INV-137474
Line Item Date Line Item Description
11/16/2023 Playground Equipment Repair "L" Brackets 371.81 Inv INV-137474 Total 371.81
317979 Total: 371.81
LAN6401 - Landscape Structures Inc Total: 371.81
LAW6711 - Lawn Mower Corner
317980 12/06/2023
Inv 51221
Line Item Date Line Item Description
11/16/2023 Equipment - preventive maintenance - concrete saw 180.59 Inv 51221 Total 180.59
317980 Total: 180.59
LAW6711 - Lawn Mower Corner Total: 180.59
DEBLWS - Lewis, Deborah
317981 12/06/2023
Inv 110223
Line Item Date Line Item Description
11/16/2023 Notary Services for Po Applicant Litterini 50.00 Inv 110223 Total 50.00
317981 Total: 50.00
DEBLWS - Lewis, Deborah Total: 50.00
LXNX4010 - LexisNexis Claims Solutions Inc,
317982 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 40
6 - 52
Check Number Check Date Amount
Inv C10021520231031
Line Item Date Line Item Description
11/07/2023 Annual License / Support Fee - 10/01/23-09/30/24 7,756.64 Inv C10021520231031 Total 7,756.64
317982 Total: 7,756.64
LXNX4010 - LexisNexis Claims Solutions Inc, Total: 7,756.64 LIFE822 - Life-Assist Inc.
317983 12/06/2023
Inv 1376172
Line Item Date Line Item Description
10/30/2023 Annual Fire Medical Supplies - FY 2023-2024. 1,197.16 Inv 1376172 Total 1,197.16
Inv 1377988
Line Item Date Line Item Description
11/06/2023 Annual Fire Medical Supplies - FY 2023-2024. 23.48 Inv 1377988 Total 23.48
Inv 1378430
Line Item Date Line Item Description
11/07/2023 Annual Fire Medical Supplies - FY 2023-2024. 272.80 Inv 1378430 Total 272.80
317983 Total: 1,493.44
LIFE822 - Life-Assist Inc. Total: 1,493.44
LIMJEN - Lim, Jean
317984 12/06/2023
Inv 62204653
Line Item Date Line Item Description
11/08/2023 Full refund for class cancellation due to low enrollment. 140.00 Inv 62204653 Total 140.00
317984 Total: 140.00
LIMJEN - Lim, Jean Total: 140.00
BLPN8267 - Lipson, Bob
AP-Check Detail (11/30/2023 - 9:49 AM) Page 41
6 - 53
Check Number Check Date Amount
317985 12/06/2023
Inv 12122023
Line Item Date Line Item Description
11/21/2023 2023 Christmas Lucheon Music 500.00
Inv 12122023 Total 500.00
317985 Total: 500.00
BLPN8267 - Lipson, Bob Total: 500.00
LBBM4010 - Long Beach BMW Motorcycles
317986 12/06/2023
Inv 48020
Line Item Date Line Item Description
10/31/2023 Rear tire replacement VIN 39604 406.66
Inv 48020 Total 406.66
317986 Total: 406.66
LBBM4010 - Long Beach BMW Motorcycles Total: 406.66
ELZL2920 - Lopez, Eliana
317987 12/06/2023
Inv 62567617
Line Item Date Line Item Description
11/15/2023 Refund deposit for the reservation of WMB. 590.00 Inv 62567617 Total 590.00
317987 Total: 590.00
ELZL2920 - Lopez, Eliana Total: 590.00
LOU1111 - Louie, Spencer
317988 12/06/2023
Inv 11/06/2023
Line Item Date Line Item Description
11/16/2023 Firearms PSP Training Course Reimbursement for Sgt. Louie 39.17 Inv 11/06/2023 Total 39.17
317988 Total: 39.17
LOU1111 - Louie, Spencer Total: 39.17
AP-Check Detail (11/30/2023 - 9:49 AM) Page 42
6 - 54
Check Number Check Date Amount
MAC1529 - Macdonald, Douglas A.
0 12/06/2023
Inv ScottCtryDanNOV
Line Item Date Line Item Description
11/20/2023 Contract Class Instructor - Scottish Country Dancing 105.30 Inv ScottCtryDanNOV Total 105.30
0 Total: 105.30
MAC1529 - Macdonald, Douglas A. Total: 105.30
MAT5563 - Matt Chlor Inc
317989 12/06/2023
Inv 29289
Line Item Date Line Item Description
11/16/2023 Chlorine Purchased for Wilson Reservoir 33.15 Inv 29289 Total 33.15
317989 Total: 33.15
MAT5563 - Matt Chlor Inc Total: 33.15
MAVDTASY - Maverick Data Systems
317990 12/06/2023
Inv 2301789
Line Item Date Line Item Description
11/14/2023 Installation/Implementation of VoIP Software Telephone System 40,000.00 Inv 2301789 Total 40,000.00
317990 Total: 40,000.00
MAVDTASY - Maverick Data Systems Total: 40,000.00
MCM2352 - McMaster Carr Supply Co
317991 12/06/2023
Inv 16859912
Line Item Date Line Item Description
11/16/2023 Presonal Protective Equipment - Dust Particles/Vapor Odor Mask 147.98 Inv 16859912 Total 147.98
317991 Total: 147.98
AP-Check Detail (11/30/2023 - 9:49 AM) Page 43
6 - 55
Check Number Check Date Amount
MCM2352 - McMaster Carr Supply Co Total: 147.98
MEDWSTE - Med-Waste Systems, LLC
317992 12/06/2023
Inv 9359
Line Item Date Line Item Description
11/16/2023 Disposal Of Regulated Medical Waste On 10/06/2023 120.00 Inv 9359 Total 120.00
317992 Total: 120.00
MEDWSTE - Med-Waste Systems, LLC Total: 120.00
MMA2011 - MMASC
317993 12/06/2023
Inv 8542
Line Item Date Line Item Description
11/02/2023 CS Supervisor Annual Membership 90.00
Inv 8542 Total 90.00
317993 Total: 90.00
MMA2011 - MMASC Total: 90.00
MSWCLTN - MSW Consultants, Inc.
317994 12/06/2023
Inv 732
Line Item Date Line Item Description
11/16/2023 Professional Refuse and Waste Consulting Services - Presentation 3,135.00 Inv 732 Total 3,135.00
317994 Total: 3,135.00
MSWCLTN - MSW Consultants, Inc. Total: 3,135.00
HIRNADA - Nada, Hiroshi
317995 12/06/2023
Inv 51613
Line Item Date Line Item Description
11/06/2023 Charter Bus Srv- Senior Excursion-Tanaka Farms 1,120.00 Inv 51613 Total 1,120.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 44
6 - 56
Check Number Check Date Amount
317995 Total: 1,120.00
HIRNADA - Nada, Hiroshi Total: 1,120.00
NAVCST - Navarro Construction
317996 12/06/2023
Inv 872-1
Line Item Date Line Item Description
11/07/2023 Refund Growth Fees - Invoice 872 1,066.00
Inv 872-1 Total 1,066.00
Inv 872-2
Line Item Date Line Item Description
11/07/2023 Refund Park Impact Fee - Invoice 872 3,060.00 Inv 872-2 Total 3,060.00
317996 Total: 4,126.00
NAVCST - Navarro Construction Total: 4,126.00
IICC8025 - Occupational Health Centers of California
317997 12/06/2023
Inv 15838149
Line Item Date Line Item Description
11/15/2023 Bundle Fee + Test (07/20/2022) 95.00
Inv 15838149 Total 95.00
317997 Total: 95.00
IICC8025 - Occupational Health Centers of California Total: 95.00 RADOLVA - Olivia, Radbill
317998 12/06/2023
Inv 62568202
Line Item Date Line Item Description
11/15/2023 Refund deposit for the reservation of GYH. 294.00 Inv 62568202 Total 294.00
317998 Total: 294.00
RADOLVA - Olivia, Radbill Total: 294.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 45
6 - 57
Check Number Check Date Amount
OLNP8010 - Outlook Newspapers Group
317999 12/06/2023
Inv 79035
Line Item Date Line Item Description
08/25/2023 Public Notices 516.00
Inv 79035 Total 516.00
Inv 79113
Line Item Date Line Item Description
09/30/2023 Public Notices 516.00
Inv 79113 Total 516.00
Inv 79265
Line Item Date
11/06/2023 225.00
Line Item Description
20 column-inch display ad(SP Review Sr.

Lifestyle)
Inv 79265 Total 225.00
Inv 79380
Line Item Date Line Item Description
10/31/2023 Public Notices 2,244.00
Inv 79380 Total 2,244.00
317999 Total: 3,501.00
OLNP8010 - Outlook Newspapers Group Total: 3,501.00
OVDR8011 - OverDrive Inc.
0 12/06/2023
Inv 01148CO23396396
Line Item Date Line Item Description
10/30/2023 eBooks / eAudiobooks for FY2023-24 249.96
Inv 01148CO23396396 Total 249.96
Inv 01148CO23407928
Line Item Date Line Item Description
11/06/2023 eBooks / eAudiobooks for FY2023-24 2,070.83
Inv 01148CO23407928 Total 2,070.83
Inv 01148CO23409004
Line Item Date Line Item Description
11/07/2023 eBooks / eAudiobooks for FY2023-24 229.00
Inv 01148CO23409004 Total 229.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 46
6 - 58
Check Number Check Date Amount
Inv 01148CO23409109
Line Item Date Line Item Description
11/07/2023 eBooks / eAudiobooks for FY2023-24 698.29
Inv 01148CO23409109 Total 698.29
Inv 01148CO23409132
Line Item Date Line Item Description
11/07/2023 eBooks / eAudiobooks for FY2023-24 858.95
Inv 01148CO23409132 Total 858.95
Inv 01148DA23410659
Line Item Date Line Item Description
11/07/2023 eBooks / eAudiobooks for FY2023-24 654.85
Inv 01148DA23410659 Total 654.85
0 Total: 4,761.88
OVDR8011 - OverDrive Inc. Total: 4,761.88
PPJH5011 - Papadakis, John
318000 12/06/2023
Inv 10/16-10/20-23
Line Item Date Line Item Description
10/16/2023 Reimbursement for Training Event for K-9 Delta 1,345.21 Inv 10/16-10/20-23 Total 1,345.21
318000 Total: 1,345.21
PPJH5011 - Papadakis, John Total: 1,345.21
PMHE6116 - Pape Material Handling Exchange
318001 12/06/2023
Inv 63064136
Line Item Date Line Item Description
11/03/2023 1,989.06
11/03/2023 1,070.17
11/03/2023 666.04
Quarterly Maintenance for Forklift--John Deer Repairs
Quarterly Maintenance for Forklift--John Deer Repairs
Quarterly Maintenance for Forklift--John Deer Repairs
Inv 63064136 Total 3,725.27
318001 Total: 3,725.27
PMHE6116 - Pape Material Handling Exchange Total: 3,725.27 AP-Check Detail (11/30/2023 - 9:49 AM) Page 47
6 - 59
Check Number Check Date Amount
PRKA8267 - Parker-Anderson Enrichment
318002 12/06/2023
Inv Anime01
Line Item Date Line Item Description
11/20/2023 Contract Class Instructor Payment Nov 2023 832.50 Inv Anime01 Total 832.50
318002 Total: 832.50
PRKA8267 - Parker-Anderson Enrichment Total: 832.50
PRCFCA - Parks Coffee California
318003 12/06/2023
Inv 80013309
Line Item Date Line Item Description
11/02/2023 Senior Center Water Filter replacement 273.91 Inv 80013309 Total 273.91
318003 Total: 273.91
PRCFCA - Parks Coffee California Total: 273.91
PHS4011 - Pasadena Humane Society
318004 12/06/2023
Inv NOV2023SoPas
Line Item Date Line Item Description
11/01/2023 Animal Care and Control Services - November 2023 14,890.61 Inv NOV2023SoPas Total 14,890.61
318004 Total: 14,890.61
PHS4011 - Pasadena Humane Society Total: 14,890.61
PEHNA - Pearce, Hanna
318005 12/06/2023
Inv 133651
Line Item Date Line Item Description
11/21/2023 Refund of deposit paid for the reservation of WMB 561.00 Inv 133651 Total 561.00
318005 Total: 561.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 48
6 - 60
Check Number Check Date Amount
PEHNA - Pearce, Hanna Total: 561.00
STPHPINT - Pinto, Stephanie
0 12/06/2023
Inv SP-10/23
Line Item Date Line Item Description
10/31/2023 Conference Reimbursement 234.92
Inv SP-10/23 Total 234.92
Inv SP-11/23
Line Item Date Line Item Description
11/03/2023 Conference Reimbursement 78.57
Inv SP-11/23 Total 78.57
0 Total: 313.49
STPHPINT - Pinto, Stephanie Total: 313.49
POS5265 - Post Alarm Systems
0 12/06/2023
Inv 1636845
Line Item Date Line Item Description
11/04/2023 Alarm Services for War Memorial Bldg. 59.76
11/04/2023 Alarm Services for War Memorial Bldg. 59.76
Inv 1636845 Total 119.52
0 Total: 119.52
POS5265 - Post Alarm Systems Total: 119.52
STYGLDN - Praxedes, Thomas
318006 12/06/2023
Inv 20231116-04
Line Item Date Line Item Description
11/21/2023 Remaining balance for Photo Booth For Breakfast with Santa 295.00 Inv 20231116-04 Total 295.00
318006 Total: 295.00
STYGLDN - Praxedes, Thomas Total: 295.00
PNZSTVN - Prinz, Steven
318007 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 49
6 - 61
Check Number Check Date Amount
Inv 00421352
Line Item Date Line Item Description
11/14/2023 Refund Citation Sign Off Fee 18.54
Inv 00421352 Total 18.54
318007 Total: 18.54
PNZSTVN - Prinz, Steven Total: 18.54

PSOMAS - PSOMAS
318008 12/06/2023
Inv 202280
Line Item Date Line Item Description
11/15/2023 General Plan & Downtown Specific Update 1,793.02 Inv 202280 Total 1,793.02
318008 Total: 1,793.02
PSOMAS - PSOMAS Total: 1,793.02
PUWA8020 - Pure Water
0 12/06/2023
Inv 204095
Line Item Date Line Item Description
11/01/2023 Fire - Drinking Water November 2023 66.24
Inv 204095 Total 66.24
0 Total: 66.24
PUWA8020 - Pure Water Total: 66.24
QLTJTRTR - Quality Jet Rooter, Inc.
318009 12/06/2023
Inv 14971
Line Item Date Line Item Description
11/16/2023 Excavated Work - Repair Sewer Lateral Piping 16,680.00 Inv 14971 Total 16,680.00
318009 Total: 16,680.00
QLTJTRTR - Quality Jet Rooter, Inc. Total: 16,680.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 50
6 - 62
Check Number Check Date Amount
QUESTICA - Questica Ltd.
0 12/06/2023
Inv INV119065
Line Item Date Line Item Description
10/30/2023 Questica Budget Software 12,313.00
10/30/2023 Questica Budget Software 12,312.00
Inv INV119065 Total 24,625.00
0 Total: 24,625.00
QUESTICA - Questica Ltd. Total: 24,625.00
RGWA2980 - Rangwala, Kaizer
318010 12/06/2023
Inv 2306
Line Item Date Line Item Description
10/31/2023 Consultant: Community Engagement, Urban Design & Urban Planning 12,000.00 Inv 2306 Total 12,000.00
318010 Total: 12,000.00
RGWA2980 - Rangwala, Kaizer Total: 12,000.00
RWGN8160 - Richards, Watson & Gershon
318011 12/06/2023
Inv 243454
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 06/30/2023 140.00 Inv 243454 Total 140.00
Inv 244117
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 07/31/2023 24,780.00 Inv 244117 Total 24,780.00
Inv 244118
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 07/31/2023 1,597.50 Inv 244118 Total 1,597.50
Inv 244470
Line Item Date Line Item Description
11/16/2023 General Legal Services October 2023 51,288.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 51
6 - 63
Check Number Check Date Amount
Inv 244470 Total 51,288.00
Inv 244473
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 08/31/2023 26,621.11 Inv 244473 Total 26,621.11
Inv 244474
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 08/31/2023 1,085.00 Inv 244474 Total 1,085.00
Inv 244475
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 08/31/2023 18,866.50 Inv 244475 Total 18,866.50
Inv 244476
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 08/31/2023 434.00 Inv 244476 Total 434.00
Inv 244477
Line Item Date Line Item Description
11/16/2023 Special Legal Services Through 08/31/2023 1,530.00 Inv 244477 Total 1,530.00
318011 Total: 126,342.11
RWGN8160 - Richards, Watson & Gershon Total: 126,342.11 ROWI2011 - Right of Way Inc.
318012 12/06/2023
Inv 67243
Line Item Date Line Item Description
11/16/2023 On-Call Services for Traffic Control for K-Rails 3,966.07 Inv 67243 Total 3,966.07
Inv 67244
Line Item Date Line Item Description
11/16/2023 On-Call Services for Traffic Control for K-Rails.Nov23 1,382.00 Inv 67244 Total 1,382.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 52
6 - 64
Check Number Check Date Amount
318012 Total: 5,348.07
ROWI2011 - Right of Way Inc. Total: 5,348.07
RHCC7101 - Rio Hondo College
318013 12/06/2023
Inv F23-65-ZSPS
Line Item Date Line Item Description
11/16/2023 Physical Agility Test for PO Applicant Keshishyan 09/16/23 25.00 Inv F23-65-ZSPS Total 25.00
Inv F23-98-ZSPS
Line Item Date Line Item Description
11/16/2023 Driver Training for OFCR Gruenewald 10/30/23 25.00 Inv F23-98-ZSPS Total 25.00
318013 Total: 50.00
RHCC7101 - Rio Hondo College Total: 50.00
RlPU8540 - Roadline Products Inc. USA
318014 12/06/2023
Inv 19039
Line Item Date Line Item Description
08/22/2023 Maintenance Paint Truck System 3,938.34
Inv 19039 Total 3,938.34
318014 Total: 3,938.34
RlPU8540 - Roadline Products Inc. USA Total: 3,938.34
ACTM3010 - Robert Half International, Inc.
0 12/06/2023
Inv 0214807C
Line Item Date Line Item Description
11/09/2023 Professional Services - Temporary Staffing 8,900.64 Inv 0214807C Total 8,900.64
0 Total: 8,900.64
ACTM3010 - Robert Half International, Inc. Total: 8,900.64 AP-Check Detail (11/30/2023 - 9:49 AM) Page 53
6 - 65
Check Number Check Date Amount
ROB1111 - Robledo, Shannon
318015 12/06/2023
Inv 10871744
Line Item Date Line Item Description
11/17/2023 Reimbursement for IACP Conference Hotel 1,510.12 Inv 10871744 Total 1,510.12
318015 Total: 1,510.12
ROB1111 - Robledo, Shannon Total: 1,510.12
RTTKLLP - Rutan & Tucker, LLP
318016 12/06/2023
Inv 970075
Line Item Date Line Item Description
09/08/2023 Holy Family Specific Plan Legal Services 1,050.00 Inv 970075 Total 1,050.00
Inv 975548
Line Item Date Line Item Description
11/06/2023 Holy Family Specific Plan Legal Services 1,050.00 Inv 975548 Total 1,050.00
318016 Total: 2,100.00
RTTKLLP - Rutan & Tucker, LLP Total: 2,100.00
SOU5435 - S.P. Police Officers Association 700-0000-0000-2246-000 0 12/06/2023
Inv November 2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 SPPOA - Union Dues 3,589.10 11/08/2023 PR Batch 11102.11.2023 SPPOA Insurance 2,236.42 Inv November 2023 Total 5,825.52
0 Total: 5,825.52
SOU5435 - S.P. Police Officers Association Total: 5,825.52 SOU5451 - S.P. Public Service Employees Association 700-0000-0000-2248-000 0 12/06/2023
Inv November 2023
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 54
6 - 66
Check Number Check Date Amount
11/08/2023 PR Batch 11102.11.2023 SPPSEA - Union Dues 1,470.00 Inv November 2023 Total 1,470.00
0 Total: 1,470.00
SOU5451 - S.P. Public Service Employees Association Total: 1,470.00 CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 12/06/2023
Inv November 2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 PART TIME ASSN. DUES / FEE 176.00 Inv November 2023 Total 176.00
0 Total: 176.00
CEAP7000 - S.P. Public Service Employees Association-PT Total: 176.00 SOU5230 - S.P.Firefighters L-3657
0 12/06/2023
Inv November 2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 FFA Fire Rec Fees 90.00 11/08/2023 PR Batch 11102.11.2023 Firefighters 3657 - Union 1,925.00 11/08/2023 PR Batch 11102.11.2023 Fire Assn. Insurance 177.42 Inv November 2023 Total 2,192.42
0 Total: 2,192.42
SOU5230 - S.P.Firefighters L-3657 Total: 2,192.42
SGB3223 - San Gabriel Basin Water Quality Authority
318017 12/06/2023
Inv 005004-lN
Line Item Date Line Item Description
11/16/2023 FY 23/24 Water Quality Authority Assessment Fee for ground water 21,406.20 Inv 005004-lN Total 21,406.20
318017 Total: 21,406.20
SGB3223 - San Gabriel Basin Water Quality Authority Total: 21,406.20 AP-Check Detail (11/30/2023 - 9:49 AM) Page 55
6 - 67
Check Number Check Date Amount
SGVM2010 - San Gabriel Valley CM Association
318018 12/06/2023
Inv 111523
Line Item Date Line Item Description
11/08/2023 San Gabriel Valley City Managers' Assoc Meeting 11-15-2023 175.00 Inv 111523 Total 175.00
318018 Total: 175.00
SGVM2010 - San Gabriel Valley CM Association Total: 175.00 SGVMC111 - San Gabriel Valley Medical Center
318019 12/06/2023
Inv 912575
Line Item Date Line Item Description
11/17/2023 Blood alcohol withdrawal for Medical Record 912575 48.00 Inv 912575 Total 48.00
Inv 912576
Line Item Date Line Item Description
11/17/2023 Blood alcohol withdrawal for Medical Record 912576 48.00 Inv 912576 Total 48.00
Inv 913033
Line Item Date Line Item Description
11/17/2023 Blood alcohol withdrawal for Medical Record 913033 48.00 Inv 913033 Total 48.00
318019 Total: 144.00
SGVMC111 - San Gabriel Valley Medical Center Total: 144.00 SGVPCA00 - San Gabriel Valley Police Chief's Association 318020 12/06/2023
Inv SGVPCA 23-24
Line Item Date Line Item Description
11/01/2023 SGVPCA 2023-2024 Dues 400.00
Inv SGVPCA 23-24 Total 400.00
318020 Total: 400.00
SGVPCA00 - San Gabriel Valley Police Chief's Association Total: 400.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 56
6 - 68
Check Number Check Date Amount
MICH4011 - Sanchez, Michael
318021 12/06/2023
Inv 10/16-10/26/23
Line Item Date Line Item Description
11/16/2023 Advanced Traffic Collision Invest. Course Reimbursement Sanchez 97.94 11/16/2023 Advanced Traffic Collision Invest. Course Reimbursement Sanchez 1,367.37 Inv 10/16-10/26/23 Total 1,465.31
318021 Total: 1,465.31
MICH4011 - Sanchez, Michael Total: 1,465.31
SSDV2018 - Sandoval, Sheila
0 12/06/2023
Inv PR 11.10.2023
Line Item Date Line Item Description
11/08/2023 PR Batch 11102.11.2023 - Garnishment 115.70
11/08/2023 PR Batch 11102.11.2023 - Garnishment 956.03
Inv PR 11.10.2023 Total 1,071.73
0 Total: 1,071.73
SSDV2018 - Sandoval, Sheila Total: 1,071.73
ANISRGYS - Sargsyan, Ani
0 12/06/2023
Inv AS-10/23
Line Item Date Line Item Description
10/31/2023 Mileage Reimbursement 62.96
Inv AS-10/23 Total 62.96
0 Total: 62.96
ANISRGYS - Sargsyan, Ani Total: 62.96
SAVGTRN - Savage Training Group LLC
318022 12/06/2023
Inv 2334
Line Item Date Line Item Description
11/16/2023 Supervisor Seminar Course for PO Smith 474.00 Inv 2334 Total 474.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 57
6 - 69
Check Number Check Date Amount
318022 Total: 474.00
SAVGTRN - Savage Training Group LLC Total: 474.00
SAXE2013 - Saxe-Clifford PH.D, Susan
318023 12/06/2023
Inv 23-1106-3
Line Item Date Line Item Description
11/06/2023 Psychological evaluation for CCW applicant 450.00 Inv 23-1106-3 Total 450.00
318023 Total: 450.00
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 450.00
SCRBHLDG - ScribSoft Holdings, Inc.
318024 12/06/2023
Inv PER00030693
Line Item Date Line Item Description
10/31/2023 CCW Fee Processing October 2023 84.00
Inv PER00030693 Total 84.00
318024 Total: 84.00
SCRBHLDG - ScribSoft Holdings, Inc. Total: 84.00
SDSI0107 - SDS Security Design Systems
318025 12/06/2023
Inv 243363
Line Item Date Line Item Description
11/01/2023 Security System Services December 2023 65.18 Inv 243363 Total 65.18
Inv 243365
Line Item Date Line Item Description
11/01/2023 Security System Services December 2023 113.00 Inv 243365 Total 113.00
Inv 243366
Line Item Date Line Item Description
11/01/2023 Security System Services December 2023 55.00 Inv 243366 Total 55.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 58
6 - 70
Check Number Check Date Amount
318025 Total: 233.18
SDSI0107 - SDS Security Design Systems Total: 233.18
SHI5011 - Shift Calendars Inc
318026 12/06/2023
Inv 25203
Line Item Date Line Item Description
10/26/2023 Fire Department Shift Calendars 187.38
Inv 25203 Total 187.38
318026 Total: 187.38
SHI5011 - Shift Calendars Inc Total: 187.38
THES8267 - Siegel, Theodore
318027 12/06/2023
Inv 12122023
Line Item Date Line Item Description
11/02/2023 Presentation & screening for December-Miracle on the 34th Street 150.00 Inv 12122023 Total 150.00
318027 Total: 150.00
THES8267 - Siegel, Theodore Total: 150.00
SMARCHCT - SM Architects, Inc.
318028 12/06/2023
Inv PW1652
Line Item Date Line Item Description
11/28/2023 Refund for 2 Replacement Trees 670.00
Inv PW1652 Total 670.00
318028 Total: 670.00
SMARCHCT - SM Architects, Inc. Total: 670.00
MHSM4011 - Smith, Michael
318029 12/06/2023
Inv 11/06-11/07/23
Line Item Date Line Item Description
11/16/2023 Recruitment/Retention Training Course Reimbursement OFFCR Smith 143.16 AP-Check Detail (11/30/2023 - 9:49 AM) Page 59
6 - 71
Check Number Check Date Amount
Inv 11/06-11/07/23 Total 143.16
318029 Total: 143.16
MHSM4011 - Smith, Michael Total: 143.16
SOGA6501 - SoCalGAS
318030 12/06/2023
Inv 10/1/23-11/1/23
Line Item Date Line Item Description
09/26/2023 CNG for City Vehicles (PW and Transit), 10/1/23-11/1/23 cycle 207.02 Inv 10/1/23-11/1/23 Total 207.02
318030 Total: 207.02
SOGA6501 - SoCalGAS Total: 207.02
SPEC5011 - Spectrum Gas Products
318031 12/06/2023
Inv 00599794
Line Item Date Line Item Description
10/05/2023 Fire - Annual Oxygen Supplies 1,423.00
Inv 00599794 Total 1,423.00
Inv 00848478
Line Item Date Line Item Description
10/31/2023 Fire - Oxygen Supplies 54.00
Inv 00848478 Total 54.00
318031 Total: 1,477.00
SPEC5011 - Spectrum Gas Products Total: 1,477.00
DATA5000 - SPMR, LLC
0 12/06/2023
Inv SPMR3840
Line Item Date Line Item Description
11/20/2023 Phone License for meter reading 551.02
Inv SPMR3840 Total 551.02
0 Total: 551.02
AP-Check Detail (11/30/2023 - 9:49 AM) Page 60
6 - 72
Check Number Check Date Amount
DATA5000 - SPMR, LLC Total: 551.02
SPBK - Springbrook Holding Company, LLC
0 12/06/2023
Inv NV-015144
Line Item Date Line Item Description
11/21/2023 CivicPay Oct 2023 140.00
Inv NV-015144 Total 140.00
0 Total: 140.00
SPBK - Springbrook Holding Company, LLC Total: 140.00
SGMC2013 - St. George's Medical Clinic
0 12/06/2023
Inv 140080
Line Item Date Line Item Description
12/13/2023 Pre-Employment and Physical Exams - December 2022 650.00 Inv 140080 Total 650.00
Inv 140238
Line Item Date Line Item Description
12/28/2023 Pre-Employment and Physical Exams - December 2022 175.00 Inv 140238 Total 175.00
Inv 142639
Line Item Date Line Item Description
09/14/2023 Pre-Employment and Physical Exams - September 2023 120.00 Inv 142639 Total 120.00
Inv 144154
Line Item Date Line Item Description
09/06/2023 Pre-Employment and Physical Exams - September 2023 75.00 Inv 144154 Total 75.00
Inv 144165
Line Item Date Line Item Description
09/07/2023 Pre-Employment and Physical Exams - September 2023 650.00 Inv 144165 Total 650.00
Inv 144305
Line Item Date Line Item Description
09/15/2023 Pre-Employment and Physical Exams - September 2023 75.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 61
6 - 73
Check Number Check Date Amount
Inv 144305 Total 75.00
Inv 144320
Line Item Date Line Item Description
09/18/2023 Pre-Employment and Physical Exams - September 2023 175.00 Inv 144320 Total 175.00
Inv 144430
Line Item Date Line Item Description
09/22/2023 Pre-Employment and Physical Exams - September 2023 175.00 Inv 144430 Total 175.00
Inv 144555
Line Item Date Line Item Description
09/29/2023 Pre-Employment and Physical Exams - September 2023 175.00 Inv 144555 Total 175.00
0 Total: 2,270.00
SGMC2013 - St. George's Medical Clinic Total: 2,270.00
STA5219 - Staples Business Advantage
0 12/06/2023
Inv 3542980708
Line Item Date Line Item Description
10/20/2023 PD office supplies 596.41
Inv 3542980708 Total 596.41
Inv 3544303375
Line Item Date Line Item Description
10/20/2023 PD office supplies 74.04
Inv 3544303375 Total 74.04
Inv 3546217267
Line Item Date Line Item Description
08/29/2023 Public Works Department- Parks Division-toner and drum 167.01 Inv 3546217267 Total 167.01
Inv 3546217268
Line Item Date Line Item Description
08/29/2023 Public Works Department- Admin - New Management Assistant Chair 235.65 Inv 3546217268 Total 235.65
AP-Check Detail (11/30/2023 - 9:49 AM) Page 62
6 - 74
Check Number Check Date Amount
Inv 3546726344
Line Item Date Line Item Description
11/06/2023 Senior Center supplies 100.05
Inv 3546726344 Total 100.05
Inv 3546986208
Line Item Date Line Item Description
10/20/2023 PD office supplies 48.06
Inv 3546986208 Total 48.06
Inv 3546986209
Line Item Date Line Item Description
10/20/2023 PD office supplies 16.53
Inv 3546986209 Total 16.53
Inv 3547126138
Line Item Date Line Item Description
09/08/2023 Office Supplies CMO Office 101.71
Inv 3547126138 Total 101.71
Inv 3547267868
Line Item Date Line Item Description
09/09/2023 Office Supplies Department 250.26
Inv 3547267868 Total 250.26
Inv 3547267869
Line Item Date Line Item Description
09/09/2023 Public Works Department- Admin-PWC meeting Supplies 50.05 Inv 3547267869 Total 50.05
Inv 3547416340
Line Item Date Line Item Description
10/20/2023 PD office supplies 23.14
Inv 3547416340 Total 23.14
Inv 3547824290
Line Item Date Line Item Description
09/26/2023 Public Works Office supplies 114.08
Inv 3547824290 Total 114.08
Inv 3547916328
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 63
6 - 75
Check Number Check Date Amount
09/26/2023 Public Works Office supplies 74.96
Inv 3547916328 Total 74.96
Inv 3548058353
Line Item Date Line Item Description
09/26/2023 Public Works Office supplies 147.34
Inv 3548058353 Total 147.34
Inv 3548358915
Line Item Date Line Item Description
09/26/2023 Public Works Office supplies 59.19
Inv 3548358915 Total 59.19
Inv 3548358916
Line Item Date Line Item Description
09/26/2023 Public Works Office supplies 59.19
Inv 3548358916 Total 59.19
Inv 3548358917
Line Item Date Line Item Description
09/26/2023 Public Works Office supplies 59.19
Inv 3548358917 Total 59.19
Inv 3549309257
Line Item Date Line Item Description
10/03/2023 Public Works Admin Office supplies 52.89
Inv 3549309257 Total 52.89
Inv 3549442446
Line Item Date Line Item Description
10/05/2023 Public Works Office supplies- Desk Scanner 551.24 Inv 3549442446 Total 551.24
Inv 3549685496
Line Item Date Line Item Description
11/06/2023 DAR office supplies 138.44
Inv 3549685496 Total 138.44
Inv 3550446998
Line Item Date Line Item Description
10/20/2023 PD office supplies 119.72
Inv 3550446998 Total 119.72
AP-Check Detail (11/30/2023 - 9:49 AM) Page 64
6 - 76
Check Number Check Date Amount
Inv 3550810854
Line Item Date Line Item Description
10/25/2023 PD office supplies 38.12
Inv 3550810854 Total 38.12
Inv 3550810855
Line Item Date Line Item Description
10/25/2023 PD office supplies 346.06
Inv 3550810855 Total 346.06
Inv 3550888271
Line Item Date Line Item Description
10/26/2023 PD office supplies 625.98
Inv 3550888271 Total 625.98
Inv 3551599143
Line Item Date Line Item Description
10/31/2023 Supplies for Town Hall 178.87
Inv 3551599143 Total 178.87
Inv 3551599144
Line Item Date Line Item Description
10/31/2023 Supplies for Town Hall 131.94
Inv 3551599144 Total 131.94
Inv 3551791095
Line Item Date Line Item Description
11/01/2023 Community Development Office Supplies 339.57 Inv 3551791095 Total 339.57
Inv 3552104923
Line Item Date Line Item Description
11/07/2023 Fire Office Supplies 52.79
Inv 3552104923 Total 52.79
Inv 3552104924
Line Item Date Line Item Description
11/07/2023 Office Supplies for Department 750.14
11/07/2023 Meeting Supplies for City Council 85.32
Inv 3552104924 Total 835.46
Inv 3552104925
Line Item Date Line Item Description
AP-Check Detail (11/30/2023 - 9:49 AM) Page 65
6 - 77
Check Number Check Date Amount
11/07/2023 PD office supplies 62.30
Inv 3552104925 Total 62.30
Inv 3552452263
Line Item Date Line Item Description
11/06/2023 Meeting Supplies for City Council 46.49
Inv 3552452263 Total 46.49
Inv 3552452264
Line Item Date Line Item Description
11/06/2023 Senior Center supplies 109.43
Inv 3552452264 Total 109.43
Inv 3552632723
Line Item Date Line Item Description
11/15/2023 Office Supplies CMO Office 153.81
Inv 3552632723 Total 153.81
Inv 3552762204
Line Item Date Line Item Description
11/17/2023 PD office supplies 69.98
Inv 3552762204 Total 69.98
Inv 3552762205
Line Item Date Line Item Description
11/17/2023 PD office supplies 58.92
Inv 3552762205 Total 58.92
Inv 355287071
Line Item Date Line Item Description
11/06/2023 Senior Center supplies 41.67
Inv 355287071 Total 41.67
0 Total: 6,130.54
STA5219 - Staples Business Advantage Total: 6,130.54
WILLCSTR - Statler, William C.
318032 12/06/2023
Inv No. 1
Line Item Date
11/20/2023 22,198.96
Line Item Description
Financial Consulting Services
AP-Check Detail (11/30/2023 - 9:49 AM) Page 66
6 - 78
Check Number Check Date Amount
Inv No. 1 Total 22,198.96
318032 Total: 22,198.96
WILLCSTR - Statler, William C. Total: 22,198.96
STSM1020 - Studio Spectrum, Inc.
0 12/06/2023
Inv 192562
Line Item Date Line Item Description
11/01/2023 Video Production and Streaming Services - October 2023 2,770.00 Inv 192562 Total 2,770.00
0 Total: 2,770.00
STSM1020 - Studio Spectrum, Inc. Total: 2,770.00
SUVA8022 - Sunset Vans Inc.
318033 12/06/2023
Inv 26232
Line Item Date Line Item Description
11/06/2023 60-day Ramp Inspection and Wheelchair Repairs for Dial-A-Ride. 150.00 Inv 26232 Total 150.00
Inv 26233
Line Item Date Line Item Description
11/06/2023 60-day Ramp Inspection and Wheelchair Repairs for Dial-A-Ride. 90.00 Inv 26233 Total 90.00
318033 Total: 240.00
SUVA8022 - Sunset Vans Inc. Total: 240.00
TALGABCD - Tallon, Gabriel
318034 12/06/2023
Inv 10/31-11/02/23
Line Item Date Line Item Description
11/08/2023 Reimburse gas mileage for G.Tallon CALACT Conference 2023 210.26 Inv 10/31-11/02/23 Total 210.26
318034 Total: 210.26
AP-Check Detail (11/30/2023 - 9:49 AM) Page 67
6 - 79
Check Number Check Date Amount
TALGABCD - Tallon, Gabriel Total: 210.26
TLRPROM - Taylor Promotional Products Inc.
318035 12/06/2023
Inv 7394994
Line Item Date Line Item Description
07/27/2023 Reusable Utensils for Sustainability Division 994.28 Inv 7394994 Total 994.28
318035 Total: 994.28
TLRPROM - Taylor Promotional Products Inc. Total: 994.28 THBREZSC - The Breez Screen, LLC
318036 12/06/2023
Inv 1001
Line Item Date Line Item Description
11/10/2023 PD Privacy Screens 1,845.75
Inv 1001 Total 1,845.75
318036 Total: 1,845.75
THBREZSC - The Breez Screen, LLC Total: 1,845.75
HAFR7000 - The Hartford
318037 12/06/2023
Inv 085031642626
Line Item Date Line Item Description
11/01/2023 Employee Life Insurance Benefit - November 2023 1,012.50 Inv 085031642626 Total 1,012.50
Inv 085032738546
Line Item Date Line Item Description
10/01/2023 Employee Life Insurance Benefit - October 2023 1,053.00 Inv 085032738546 Total 1,053.00
318037 Total: 2,065.50
HAFR7000 - The Hartford Total: 2,065.50
PTSP2011 - The Print Spot
318038 12/06/2023
AP-Check Detail (11/30/2023 - 9:49 AM) Page 68
6 - 80
Check Number Check Date Amount
Inv 7041
Line Item Date
11/16/2023 2,220.93
Line Item Description
Fremont/Fair Oaks/ Huntington Project Mailer
Inv 7041 Total 2,220.93
Inv 7262
Line Item Date Line Item Description
11/16/2023 Sewer Rehab Project Mailer 997.76
Inv 7262 Total 997.76
318038 Total: 3,218.69
PTSP2011 - The Print Spot Total: 3,218.69
URBP8035 - The Urban Pet
318039 12/06/2023
Inv 220001284070
Line Item Date Line Item Description
11/09/2023 Dog food for K9 "Zaggy". 159.98
Inv 220001284070 Total 159.98
318039 Total: 159.98
URBP8035 - The Urban Pet Total: 159.98
TMOB4010 - T-Mobile
318040 12/06/2023
Inv 988212311
Line Item Date Line Item Description
10/21/2023 AN 988212311 Service for 9/21/23 - 10/20/23 79.30 Inv 988212311 Total 79.30
318040 Total: 79.30
TMOB4010 - T-Mobile Total: 79.30
TOM4455 - Tom's Men's Wear & Uniform's, Inc.
318041 12/06/2023
Inv 23521
Line Item Date Line Item Description
11/17/2023 Uniform pants for Cadet Zeng 109.09
Inv 23521 Total 109.09
AP-Check Detail (11/30/2023 - 9:49 AM) Page 69
6 - 81
Check Number Check Date Amount
318041 Total: 109.09
TOM4455 - Tom's Men's Wear & Uniform's, Inc. Total: 109.09 HSTRNH - Tran, Hsiulee
318042 12/06/2023
Inv 100923-HKT-1
Line Item Date Line Item Description
10/09/2023 Reimburse Mileage and Parking for CalPERS Forum. 47.36 Inv 100923-HKT-1 Total 47.36
Inv 100923-HKT-2
Line Item Date Line Item Description
10/09/2023 Reimburse Mileage and Parking for CalPERS Forum. 36.00 Inv 100923-HKT-2 Total 36.00
318042 Total: 83.36
HSTRNH - Tran, Hsiulee Total: 83.36
TRA5998 - Transtech Engineers, Inc.
318043 12/06/2023
Inv 20235334
Line Item Date Line Item Description
08/31/2023 Building officials and plan check services - August 2023 34,848.67 Inv 20235334 Total 34,848.67
318043 Total: 34,848.67
TRA5998 - Transtech Engineers, Inc. Total: 34,848.67
UCL6115 - UCLA Cashering Department
318044 12/06/2023
Inv 3013-682
Line Item Date Line Item Description
11/01/2023 Continuing Education, Certification, and Licensing for Fire 2,349.91 Inv 3013-682 Total 2,349.91
318044 Total: 2,349.91
UCL6115 - UCLA Cashering Department Total: 2,349.91
AP-Check Detail (11/30/2023 - 9:49 AM) Page 70
6 - 82
Check Number Check Date Amount
UND6710 - Underground Service Alert/SC
318045 12/06/2023
Inv 1020230717
Line Item Date Line Item Description
11/16/2023 Underground Service Alert Fee 137.75
Inv 1020230717 Total 137.75
Inv 23-241589
Line Item Date Line Item Description
11/16/2023 Underground Service Alert Fee 57.68
Inv 23-241589 Total 57.68
318045 Total: 195.43
UND6710 - Underground Service Alert/SC Total: 195.43
UQMS8010 - Unique Management Services, Inc.
0 12/06/2023
Inv 6118718
Line Item Date Line Item Description
11/01/2023 Library Agency Recovery Services - FY2023-2024 302.90 Inv 6118718 Total 302.90
0 Total: 302.90
UQMS8010 - Unique Management Services, Inc. Total: 302.90 UPP7789 - Upper San Gabriel Valley MWD
318046 12/06/2023
Inv 2/10-23
Line Item Date Line Item Description
11/16/2023 Water Purchased from MWD October 2023 88.33
Inv 2/10-23 Total 88.33
Inv SoPas-11.8.23
Line Item Date Line Item Description
11/08/2023 Co-funding for MWD water conservation rebates- October 2023 4,152.54 Inv SoPas-11.8.23 Total 4,152.54
318046 Total: 4,240.87
AP-Check Detail (11/30/2023 - 9:49 AM) Page 71
6 - 83
Check Number Check Date Amount
UPP7789 - Upper San Gabriel Valley MWD Total: 4,240.87
VALD4011 - Valdez, Catalina
318047 12/06/2023
Inv 11/6/2023
Line Item Date Line Item Description
11/16/2023 Firearms PSP Training Course Reimbursement for Det. Valdez 39.17 Inv 11/6/2023 Total 39.17
318047 Total: 39.17
VALD4011 - Valdez, Catalina Total: 39.17
VPSI407 - Valley Power Systems Inc.
318048 12/06/2023
Inv I38954
Line Item Date Line Item Description
11/08/2023 Fire Engine E81 - Routine Maintenance 2,912.77 Inv I38954 Total 2,912.77
318048 Total: 2,912.77
VPSI407 - Valley Power Systems Inc. Total: 2,912.77
VAR1111 - Vargas, Ruben
318049 12/06/2023
Inv 11/10/2023
Line Item Date Line Item Description
11/10/2023 Mileage for PW Staff 17.69
Inv 11/10/2023 Total 17.69
318049 Total: 17.69
VAR1111 - Vargas, Ruben Total: 17.69
TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency 318050 12/06/2023
Inv 5418622934
Line Item Date Line Item Description
11/08/2023 Medical services for K9 1,034.24
Inv 5418622934 Total 1,034.24
AP-Check Detail (11/30/2023 - 9:49 AM) Page 72
6 - 84
Check Number Check Date Amount
Inv 5418623298
Line Item Date Line Item Description
11/14/2023 Fire K9 Delta Preventative Care 654.61
Inv 5418623298 Total 654.61
318050 Total: 1,688.85
TLC2155 - VCA TLC Pasadena Veterinary Specilaty & Emergency Total: 1,688.85 VERW6711 - Verizon Wireless
318051 12/06/2023
Inv 9947817810
Line Item Date Line Item Description
10/26/2023 AN 270619951-00004 Service for 9/27/23 - 10/26/2023 498.10 Inv 9947817810 Total 498.10
Inv 9948195633
Line Item Date Line Item Description
11/01/2023 AN 542443342-00001 Service fo10/2/23 - 11/1/2023 52.33 Inv 9948195633 Total 52.33
Inv 9948214253
Line Item Date Line Item Description
11/01/2023 AN 642443919-00001 Service for 10/02/23 - 11/01/2023 1,174.72 Inv 9948214253 Total 1,174.72
318051 Total: 1,725.15
VERW6711 - Verizon Wireless Total: 1,725.15
VTMS4011 - Vital Medical Services, LLC
318052 12/06/2023
Inv 4083
Line Item Date Line Item Description
10/31/2023 On-site blood alcohol withdrawals/med clearance DR-21008 313.00 Inv 4083 Total 313.00
Inv 4303
Line Item Date Line Item Description
10/31/2023 On-site blood alcohol draws/med clearance DR25953, DR 26217 652.00 Inv 4303 Total 652.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 73
6 - 85
Check Number Check Date Amount
318052 Total: 965.00
VTMS4011 - Vital Medical Services, LLC Total: 965.00
VUL6601 - Vulcan Materials Company
0 12/06/2023
Inv 73822747
Line Item Date Line Item Description
09/22/2023 Emulsion liquid for Roadway Repairs 1,323.00 Inv 73822747 Total 1,323.00
Inv 73843009
Line Item Date Line Item Description
11/15/2023 Asphalt for road/ sidewalk repairs 3,048.40
Inv 73843009 Total 3,048.40
0 Total: 4,371.40
VUL6601 - Vulcan Materials Company Total: 4,371.40
WES4152 - West Coast Arborists, Inc.
0 12/06/2023
Inv 206744
Line Item Date Line Item Description
10/15/2023 Citywide Urban Forestry-incl. Emerg. Clean up 10/1/23-10/15/23 21,820.00 Inv 206744 Total 21,820.00
Inv 206845
Line Item Date
10/31/2023 1,020.00
Line Item Description
Citywide Urban Forestry-incl. Arborist Bushnell Ave10/16-10/31/23 Inv 206845 Total 1,020.00
Inv 206846
Line Item Date Line Item Description
10/31/2023 Citywide Urban Forestry- Planting & Removals 10/16-10/31/2023 510.00 10/31/2023 Citywide Urban Forestry- Planting & Removals 10/16-10/31/2023 1,125.00 Inv 206846 Total 1,635.00
Inv 206952
Line Item Date Line Item Description
10/31/2023 Citywide Urban Forestry-Arb,Prunn.,Resp. Crew 10/16-10/31/2023 4,650.00 10/31/2023 Citywide Urban Forestry-Arb,Prunn.,Resp. Crew 10/16-10/31/2023 680.00 10/31/2023 Citywide Urban Forestry-Arb,Prunn.,Resp. Crew 10/16-10/31/2023 2,250.00 AP-Check Detail (11/30/2023 - 9:49 AM) Page 74
6 - 86
Check Number Check Date Amount
Inv 206952 Total 7,580.00
Inv 206953
Line Item Date Line Item Description
10/31/2023 Citywide Urban Forestry Services - Park Maint. 4,860.00 Inv 206953 Total 4,860.00
0 Total: 36,915.00
WES4152 - West Coast Arborists, Inc. Total: 36,915.00
WLHD8020 - Westlake Hardware
0 12/06/2023
Inv 14303985
Line Item Date Line Item Description
09/13/2023 Spare vehicle keys 16.50
Inv 14303985 Total 16.50
Inv 14304216
Line Item Date Line Item Description
11/16/2023 Water Distribution Supplies 790.66
Inv 14304216 Total 790.66
Inv 14304225
Line Item Date Line Item Description
11/16/2023 Wiper blades for distribution vehicle fleet 286.40 Inv 14304225 Total 286.40
0 Total: 1,093.56
WLHD8020 - Westlake Hardware Total: 1,093.56
MSSFNCE - Wick & Dennis Inc.
318053 12/06/2023
Inv 1023-19W
Line Item Date Line Item Description
10/27/2023 Fencing Repairs at Orange Grove Park - FY2023-24. 4,370.00 Inv 1023-19W Total 4,370.00
Inv 923-9W
Line Item Date Line Item Description
09/22/2023 Fence repairs for Arroyo Slope fence-line due to fire 3,005.00 Inv 923-9W Total 3,005.00
AP-Check Detail (11/30/2023 - 9:49 AM) Page 75
6 - 87
Check Number Check Date Amount
318053 Total: 7,375.00
MSSFNCE - Wick & Dennis Inc. Total: 7,375.00
WON6410 - Wondries Toyota
318054 12/06/2023
Inv 1247005
Line Item Date Line Item Description
11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 150.61 11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 1,299.08 11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 560.00 11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 641.83 11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 186.67 Inv 1247005 Total 2,838.19
Inv 1247006
Line Item Date Line Item Description
11/28/2023 Vehicle Maintenance - Public Works & Community Development - FY2 2,762.20 Inv 1247006 Total 2,762.20
318054 Total: 5,600.39
WON6410 - Wondries Toyota Total: 5,600.39
WON1111 - Wong, Daren
318055 12/06/2023
Inv 11/06/2023
Line Item Date Line Item Description
11/16/2023 Firearms PSP Training Course Reimbursement For OFCR. Wong 39.17 Inv 11/06/2023 Total 39.17
318055 Total: 39.17
WON1111 - Wong, Daren Total: 39.17
XRXF5010 - Xerox Financial Services
318056 12/06/2023
Inv 4984386
Line Item Date Line Item Description
11/02/2023 Contract #010-0061587-004 - Service for 10/22/23 - 11/21/23 2,204.46 Inv 4984386 Total 2,204.46
AP-Check Detail (11/30/2023 - 9:49 AM) Page 76
6 - 88
Check Number Check Date Amount
318056 Total: 2,204.46
XRXF5010 - Xerox Financial Services Total: 2,204.46
YTI1023 - Y Tire Performance LLC
318057 12/06/2023
Inv 36637
Line Item Date Line Item Description
11/03/2023 PD tire replacement unit 1909 311.38
Inv 36637 Total 311.38
Inv 36675
Line Item Date Line Item Description
11/03/2023 Replacement & programming of 2 tire pressure monitors unit 1909 252.30 Inv 36675 Total 252.30
318057 Total: 563.68
YTI1023 - Y Tire Performance LLC Total: 563.68
FRYN3012 - Yan, Frank
318058 12/06/2023
Inv 00420922
Line Item Date Line Item Description
11/14/2023 Discount Amount for Senior Citizen Parking Permit 28.84 Inv 00420922 Total 28.84
318058 Total: 28.84
FRYN3012 - Yan, Frank Total: 28.84
PTZM4011 - Zamora, Patrick
318059 12/06/2023
Inv 09/25-09/28/23
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 194.86
Inv 09/25-09/28/23 Total 194.86
Inv 2034071
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 34.38
Inv 2034071 Total 34.38
AP-Check Detail (11/30/2023 - 9:49 AM) Page 77
6 - 89
Check Number Check Date Amount
Inv 2369071
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 41.39
Inv 2369071 Total 41.39
Inv 2440457
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 50.00
Inv 2440457 Total 50.00
Inv 9032447
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 20.00
Inv 9032447 Total 20.00
Inv 9052331
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 28.63
Inv 9052331 Total 28.63
Inv 9064560
Line Item Date Line Item Description
11/14/2023 Re-Issue Training Reimbursement 75.00
Inv 9064560 Total 75.00
318059 Total: 444.26
PTZM4011 - Zamora, Patrick Total: 444.26
ZAVA4011 - Zavala, Jeanette
318060 12/06/2023
Inv 11/6-11/7/23
Line Item Date Line Item Description
11/16/2023 Recruitment/Retention Training Course Reimbursement PA II Zavala 135.37 Inv 11/6-11/7/23 Total 135.37
318060 Total: 135.37
ZAVA4011 - Zavala, Jeanette Total: 135.37
AP-Check Detail (11/30/2023 - 9:49 AM) Page 78
6 - 90
Check Number Check Date Amount
Total: 814,491.08
AP-Check Detail (11/30/2023 - 9:49 AM) Page 79
6 - 91

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ATTACHMENT 4
Online Payments
6 - 93

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6 - 94
Date Vendor Amount Description
11/13/2023 So Cal Edison $22,974.35 Online Payment for Electric Account #3859.
11/13/2023 So Cal Edison $14,057.34 Online Payment for Various SoCal Edison Accounts.

Total: $37,031.69
Online Payment Log
6 - 95
City of

SOUTH PASADENA

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ATTACHMENT 5
Prepaid &Warrant Voids
6 - 97
Accounts Payable
ealvarez
Printed: 11/14/2023 - 4:33PM
User:

Void Check Proof List
Batch: 00002.11.2023
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: PTZM4011 Patrick Zamora
Check No: 317897 Check Date: 11/15/2023

20.00 9032447 09/25/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000
998.38 09/24-28/23 10/26/2023 Legal Update Training Reimbursement for K9 Officer Zamora No 0 101-4010-4011-8200-000

34.38 2034071 10/25/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000

50.00 2440457 09/28/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000

41.39 2369071 09/25/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000

75.00 9064560 09/26/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000

28.63 9052331 09/27/2023 Fuel reimbursement for training No 0 101-4010-4011-8105-000
Check Total: 1,247.78
Vendor Total: 1,247.78
Report Total: 1,247.78
AP-Void Check Proof List (11/14/2023 - 4:33 PM) Page 1
6 - 98
ATTACHMENT 6
Payroll Summary
6 - 99

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Payroll
Payroll Summary Report
Payroll Date: 11/10/2023 Regular
Checks $ 302.19
Direct Deposits $ 536,648.86
IRS Payments $ 109,568.83
EDD - State of CA $ 34,771.38
PERS Pension $ 135,138.45
Deferred Comp $ 28,540.08
PERS Health $ -
Subtotal: $ 844,969.79
Payroll Date: 11/14/2023 Off-Cycle
Checks $ -
Direct Deposits $ 1,448.69
IRS Payments $ 198.61
EDD - State of CA $ 39.82
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 1,687.12
Payroll Date: 11/15/2023 Off-Cycle
Checks $ 6,169.83
Direct Deposits $ -
IRS Payments $ 1,839.78
EDD - State of CA $ 628.76
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 8,638.37
Grand Total: $ 855,295.28
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7 7 - 1
City Council
Agenda Report
DATE: December 6, 2023
FROM: Armine Chaparyan, City Manager PREPARED BY: John Downs, Interim Finance Director ITEM NO.

Hsiulee Tran, Deputy Finance Director/Controller
SUBJECT: Monthly Investment Reports for September 2023
Recommendation
--
It is recommended that the City Council receive and file the Monthly Investment Report for September 2023.

Background
As required by law, a monthly investment report, which includes water bond funds, is presented to the City Council disclosing investment activities, types of investments, dates of maturities, amounts of deposits, rates of interest, and securities with a maturity of more than 12 months at current market values.

The reports reflect all investments at the above-referenced date and conform to the California Government Code, Section 53600 et. seq., and the City Investment Policy adopted by Resolution No. 7635. A copy of the Resolution is available in the City Clerk's Office.

Analysis
As of September 30, 2023, yields are very similar to the prior month and remain at the higher end of a 1 O year historic spectrum. The City's yields for its government and corporate bonds ranges from 4.10% to 5.87%, On a cost basis of $61,579,248 (market value $59,697,548) estimated annual income at the coupon rate is $1,539,526. The bankliquid cash account of $12,975,703 held by the Local Agency Investment Fund (LAIF), at an interest rate of 3.534%, will earn an estimated annual income of $458,561. This totals to $1,998,087 in estimated annual interest income from all investments held.

The bonds held by the City will also earn income on bonds purchased at a discount and held through maturity or sold at a market value higher than when it was purchased. The yield-to-worst (YTW) rate indicates the potential annualized earnings from the coupon rate as well as the earning from the call or maturity gap from the discount when the bond was purchased. Thus, the best indicator of the bonds' performance is the YTW presented on the report for each bond held.

Monthly Investment Reports for September 2023
December 6, 2023

Page 2 of 2 ends

The total bonds held shows a market value of $74,554,951, indicating an unrealized loss of ($1,881,700). Since the City typically holds its investments to maturity, full-face (par) value is received, and little to no realized loss of funds is expected.

The investments in bonds are managed by Morgan Stanley and Western Assets Management. Their expertise in the financial market helps the City maximizes returns while complying to the City’s investment policy. When the City updates the investment policy and gets approved by Council, it then gets forwarded to Morgan Stanley and Western Assets Management for compliance purposes.

The report reflects that the City complies with the reporting requirements of California Government Code Section 53646, whereby the agency must describe the investments made, indicate monies under the management of contracted parties, discuss compliance with local investment policy, and discuss whether the agency can meet its expenditure requirements for the next six months. Investments herein provide sufficient cash flow liquidity to meet the estimated expenditures, as required in the investment policy.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicator. The Monthly Investment Report is prepared in a timely manner.

Fiscal Impact
There is no fiscal impact associated with this recommendation.

Commission Review and Recommendation
Item was reviewed by Finance Commission on November 8, 2023, signed by City Treasurer Tao, and approved for City Council’s review.

Attachment:

1. City Investment Report for September 2023
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ATTACHMENT 1
City Investment Reports for September 2023
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INSTITUTION
NAME

MATURITY
DATE
LOCAL AGENCY INVESTMENT FUND:

LAIF City ON DEMAND

SUBTOTAL

ZIONS BANK
Money Market
Corporate Bonds
U.S. Obligations
U.S. Treasury Notes & Bonds
U.S. Obligations Variable

SUBTOTAL

TOTAL INVESTMENTS
BANK ACCOUNTS:

See Exhibit B-1
See Exhibit B-1
See Exhibit B-1
See Exhibit B-1
See Exhibit 8-1
BMO (formerly Bank of the West) Accounts Balance
BNY Mellon Uninvested Cash Balance2
Footnotes:

Exhibit A
City of South Pasadena

INVESTMENT REPORT
September 30, 2023
Investment Balances at Month End
YiELD1

PERCENT
OF

PORTFOLIO

3.534%

4.990%

5.260%

4.561 %

4.701 %

5.365%

17.40%

0.25%

23.82%
4,45%
52,25%
1 83%

82.60%
$
$
100.00% $
$
$
COST
12,975,702.97
12,975,702.97
185,358 86
17,759,843,08
3,320,002 30
38 951,536,75
1,362,507 14
61,579,248.13
74,554,951 .10
4 845,434.85
897,742,55
$
$
$

CURRENT
MARKET
VALUE *
12,975,702,97
12,975,702.97
185,358.86
17,084,151 .29
3,260,075 52
37,806,918.47
1,361 ,043.80
59,697,547.94
72,673,250.91
1 Yield on LAtF and Zions Money Market is based on Current Yield, Yield on investments held at Zions Bank is based on Yield to Worst (YiW) 2 The BNY Mellon Uninvested Cash Balance is information,only as it is funds intended for 2016 Water Revenue Bond.

Required Disclosures:

Average weighted maturity of the portfolio
Average weighted total yield of the portfolio
Projected Expenditures for the next 6 months:

Projected with Average of Year to Date Expensei $
Projected with FY 2024 Adopted Budget, $
778 DAYS

4.631%
33,674,646
42,677,043 Using Adopted Budget FY 23-24 and di\li ded by 2 for SIX month period
• Current market valuation is required for investments with maturities of more than twelve months 0 Differences between projected average and projected adopted is due to unspent CIP funds ... 12-month CPI (Los Angeles, Long Beach. Anaheim) rate from September 2023 was used, In compliance with the California Government Code Section 53646, as the City Treasurer of the City of South Pasadena, based on the information provided I hereby identify that the City is able to meet its expenditure requirements for the next six months and that all investments are in compltance to the City's Statement of Investment Policy
I also certify that this report reflects all Government Agency pooled investments and all City's bank balances Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 Money Market
Fidelity Gov Port III FCGXX 185,358.86 N/A N/A 185,358.86 185,358.86 4.990% .

Subtotal Corporate Bonds 185,358.86 185,358.86 185,358.86 4.9900% Corporate Bonds
Truist Finl Corp 05531FBF9 594,000.00 3.750% 12/6/2023 610,589.30 591,010.49 5.870% Blackrock Inc 09247XAL5 610,000.00 3.500% 3/18/2024 613,222.56 603,639.44 5.530% MetLife Inc 59156RBH0 306,000.00 3.600% 4/10/2024 312,377.76 302,290.42 5.840% Ace Ina Hldgs Inc 00440EAR8 605,000.00 3.350% 5/15/2024 588,857.55 595,748.27 5.790% Texas Instruments Inc 882508BB9 609,000.00 2.625% 5/15/2024 612,441.68 597,576.80 5.620% Paccar Financial Corp 69371RQ25 311,000.00 2.150% 8/15/2024 312,763.60 301,571.25 5.540% United Parcel Svcs Inc 911312BT2 311,000.00 2.200% 9/1/2024 310,207.67 301,385.74 5.460% Coca Cola Co 191216CL2 490,000.00 1.750% 9/6/2024 490,801.14 472,907.65 5.470% PNC Finl Svcs Group Inc 693475AY1 610,000.00 2.200% 11/1/2024 612,034.86 585,390.93 5.830% Pepsico Inc 713448EQ7 625,000.00 2.250% 3/19/2025 631,536.78 597,113.38 5.190% Target Corp 87612EBL9 627,000.00 2.250% 4/15/2025 629,525.49 597,544.95 5.210% US Bancorp 91159HHZ6 639,000.00 1.450% 5/12/2025 624,194.04 596,106.63 5.510% JPMorgan Chase & Co 46625HMN7 1,079,000.00 3.900% 7/15/2025 1,122,222.21 1,045,017.04 5.510% Bank Of America Corp 06051GFS3 763,000.00 3.875% 8/1/2025 799,212.58 739,148.89 5.370% Home Depot Inc 437076BK7 614,000.00 3.350% 9/15/2025 639,396.93 590,655.86 5.160% Bristol-Myers Squibb Co 110122DN5 654,000.00 0.750% 11/13/2025 603,877.50 594,424.86 5.080% Disney Walt Co 254687FV 324,000.00 1.750% 1/13/2026 300,017.52 298,438.52 5.130% * Prudential Finl Inc 74432QCH6 327,000.00 1.500% 3/10/2026 314,767.91 296,603.09 5.100% Berkshire Hathaway 084670BS6 614,000.00 3.125% 3/15/2026 596,292.24 585,871.02 4.870% Procter & Gamble Co 742718FP9 657,000.00 1.000% 4/23/2026 625,287.88 594,334.51 4.690% Schwab Charles Corp 808513BR5 687,000.00 1.150% 5/13/2026 647,419.02 608,589.63 5.590% Intel Corp 458140AU4 624,000.00 2.600% 5/19/2026 630,662.80 584,275.02 4.910% Bank New York Mellon Corp 06406RBJ5 606,000.00 4.414% 7/24/2026 602,887.02 588,867.27 5.680% Amazon Com Inc 023135CP9 453,000.00 4.550% 12/1/2027 456,647.28 443,737.25 4.670% State Str Corp 857477BS1 660,000.00 2.203% 2/7/2028 597,187.00 589,374.09 5.170% Comcast Corp New Sr Glbl Nt 20030NCA 981,000.00 3.150% 2/15/2028 918,923.47 897,253.10 4.980% Unitedhealth Group Inc Sr 91324PEP3 723,000.00 5.250% 2/15/2028 741,588.33 724,201.82 4.750% John Deere Capital 24422EWV7 584,000.00 4.900% 3/3/2028 591,434.32 575,795.61 4.830% General Dynamics Corp 369550BC 637,000.00 3.750% 5/15/2028 622,611.84 598,400.86 4.840% John Deere Capital Corp 24422EXB0 595,000.00 4.950% 7/14/2028 600,854.80 586,876.90 4.880% Subtotal Corporate Bonds 17,919,000.00 17,759,843.08 17,084,151.29 5.260% U.S. Obligations
Federal Home Loan Banks 3130AUU36 1,490,000.00 4.125% 3/13/2026 1,472,444.30 1,462,701.56 4.870% Federal Home Loan Banks 3130AWC24 1,850,000.00 4.000% 6/9/2028 1,847,558.00 1,797,373.96 4.310% Subtotal U.S. Obligations 3,340,000.00 3,320,002.30 3,260,075.52 4.561% U.S. Treasury Notes & Bonds
U.S. Treasury Notes 91282CDB4 3,509,000.00 0.625% 10/15/2024 3,405,490.32 3,339,992.31 5.320% U.S. Treasury Notes 91282CGG0 3,043,000.00 4.125% 1/31/2025 3,017,049.85 2,996,404.06 5.160% U.S. Treasury Notes 912828ZF0 3,229,000.00 0.500% 3/31/2025 3,111,614.59 3,009,781.19 5.080% U.S. Treasury Notes 912828ZW3 2,937,000.00 0.250% 6/30/2025 2,784,524.00 2,699,286.56 4.940% U.S. Treasury Notes 91282CAZ4 2,677,000.00 0.375% 11/30/2025 2,522,815.80 2,425,926.69 4.760% U.S. Treasury Notes 91282CBH3 2,863,000.00 0.375% 1/31/2026 2,700,222.91 2,577,482.86 4.690% U.S. Treasury Notes 91282CBT7 3,313,000.00 0.750% 3/31/2026 3,125,863.66 2,995,935.56 4.590% U.S. Treasury Notes 91282CHB0 3,211,000.00 3.625% 5/15/2026 3,137,983.15 3,112,663.13 4.610% U.S. Treasury Notes 91282CCW9 4,072,000.00 0.750% 8/31/2026 3,815,783.18 3,626,465.95 4.530% U.S. Treasury Notes 91282CFM8 3,603,000.00 4.125% 9/30/2027 3,619,841.86 3,528,688.13 4.380% U.S. Treasury Notes 91282CGH8 2,976,000.00 3.500% 1/31/2028 2,944,327.43 2,840,568.76 4.330% U.S. Treasury Notes 91282CHA2 3,000,000.00 3.500% 4/30/2028 2,936,952.00 2,859,960.93 4.300% U.S. Treasury Notes 91282CHQ 1,833,000.00 4.125% 7/31/2028 1,829,068.00 1,793,762.34 4.260% Exhibit B-1
City of South Pasadena
Investments held at Zions Bank (managed by Morgan Stanley/Western Assets Management) September 30, 2023
7 - 6
Yield
Coupon or
Issuer CUSIP Par Value Rate Maturity Date Cost Market Value YTW1 Subtotal Treasury Notes & Bonds 40,266,000.00 38,951,536.75 37,806,918.47 4.701% U.S. Obligations Variable
U S Treasury Notes Adj Rt 91282CDE8 1,361,000 5.37% 10/31/2023 1,362,507.14 1,361,043.80 5.365% Subtotal U.S. Obligations Variable 1,361,000.00 1,362,507.14 1,361,043.80 5.365% Grand Total 63,071,358.86 61,579,248.13 59,697,547.94 4.731% * Any new investments are italicized and marked with an asterisk to the right.

Maturities Coupon
Issuer CUSIP Par Value Rate Maturity Date Cost
Cisco Systems Inc 17275RBH4 237,000.00 2.200% 9/20/2023 235,410.30 Withdrawals
Sales/Calls Coupon
Issuer CUSIP Par Value Rate Maturity Date Cost
3M Co 88579YBB6 300,370.24 3.250% 2/14/2024 299,677.58
1 YTW was used in place of YTM for conservative approach to looking at the performance of the bonds. YTW considers the possibility to call the bonds if a call option is available, whereby the City's Investors may choose to call a bond to seek for better investments or to redeem the bond at ideal market conditions.
7 - 7
2016 Water Revenue Bonds
Investment Issuer Settlement Par Value Coupon Market Value Current Maturity Days to CUSIP Type Date Rate YTM Date Maturity Account Number
BNY Mellon Project Fund
1 Cash 732,189.83 0.000% 732,189.83 5.220% 1
2 Morgan Stanley Treasury Portfolio 165,552.72 0.000% 165,552.72 5.220% 1 Subtotal Cash & Cash Equivalents 897,742.55 0.000% 897,742.55 5.220% 1 Total Project Fund 897,742.55 0.000% 897,742.55 5.220% 1 Funds and Investments
Exhibit B-2
September 30, 2023
Held by Contracted (Third) Parties
7 - 8
MONTH FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 JULY 20,958,651 26,306,572 28,541,631 74,033,803 33,187,829 34,119,395 39,309,559 47,220,730 62,091,716 75,797,212 AUGUST 12,658,088 26,294,151 28,405,544 73,122,925 31,258,493 34,245,197 35,205,219 47,188,874 62,035,853 75,898,527 SEPTEMBER 19,715,369 22,058,959 27,049,892 70,952,657 31,219,168 34,211,588 35,108,138 50,651,612 62,025,768 72,673,251 OCTOBER 17,221,779 22,325,114 27,023,005 70,917,973 26,989,542 30,424,551 32,530,753 47,647,956 62,066,381 NOVEMBER 17,221,849 22,287,418 73,246,265 26,547,176 26,916,772 30,394,571 36,836,391 47,638,933 62,383,437 DECEMBER 20,603,990 22,253,300 71,499,585 28,949,643 27,028,835 30,398,333 36,824,546 51,976,067 62,346,272 JANUARY 26,309,319 27,399,997 71,229,735 32,878,042 35,305,506 30,183,446 43,433,939 56,735,289 63,037,830 FEBRUARY 26,260,788 30,108,605 71,084,575 33,013,420 34,571,287 35,784,459 43,636,405 44,768,920 62,673,423 MARCH 26,315,158 28,939,924 72,604,964 32,833,141 32,568,840 35,894,036 43,608,698 53,763,388 63,422,072 APRIL 26,326,876 28,276,276 75,018,330 33,064,100 32,242,202 36,081,161 42,158,002 53,442,475 63,662,118 MAY 26,310,240 28,429,928 76,053,277 32,879,674 36,925,478 34,133,626 42,180,215 53,637,240 75,814,301 JUNE 29,289,712 26,594,581 75,918,587 33,102,349 38,922,757 34,218,755 42,164,581 53,485,809 75,450,478 Summary of Invested Funds -- Last Day of the Month
Investment Report
Exhibit C
September 30, 2023
7 - 9
BMO - Operating ending 3688 4,544,479.86 30-Sep
BMO - Workers Comp ending 1936 48,777.73 30-Sep
BMO - Gen Liab ending 2413 252,177.26 30-Sep
Total BMO (formerly Bank of the West) 4,845,434.85
7 - 10
City of South Pasadena
Projected Expenditures (Based off Prior Year Actuals)
For September 2023 Investment Report
Expenditures Six Months (Average of FY22-23 and projected 6 months) FY 2023-24 FY 2022-23
Jul 2023 6,962,537.03 Jul 2022 5,905,656.69
Aug 2023 2,984,020.03 Aug 2022 5,165,837.61
Sep 2023 4,879,131.52 Sep 2022 3,755,745.24
Oct 2023 Oct 2022 4,460,060.06
Nov 2023 Nov 2022 3,046,781.06
Dec 2023 Dec 2022 4,103,477.12
Jan 2024 Jan 2023 3,407,429.00
Feb 2024 Feb 2023 3,056,251.54
Mar 2024 Mar 2023 4,638,541.21
Apr 2024 Apr 2023 3,909,596.79
May 2024 May 2023 3,846,612.08
Jun 2024 Jun 2023 19,964,954.05
14,825,688.58 65,260,942.45
Avg per month 4,941,896 Avg per month 5,438,412
6 month actual projected 29,651,377 6 month actual projected 32,630,471 FY 2023-24
Adopted Budget 85,354,086
Adopted 6 month 42,677,043
6 month Adopted Budget 42,677,043
6 month actual projected 33,674,646 *
9,002,397 **
* 12-month CPI (Los Angeles, Long Beach, Anaheim) rate from September 2023 was used. **Differences between projected average and projected adopted is due to unspent CIP funds Actual Expenditures
Adopted Budget
Difference between 6 month actual projected and 6 month adopted budget 7 - 11
City of South Pasadena
Projected Expenditures (Adopted Budget)
For September 2023 Investment Report
Six Months (October 2022 - March 2023)
Adopted Budget Expenditures
Total CITY & CRA Expenditures FY 2023-24 (page 26) 85,354,086 Total FY 2023-24 Budget Expenditures 85,354,086
Six Months Estimated Expenditures FY 2023-24 42,677,043 Included in the Adopted Budget Expenditures are $16,518,071 of Capital Improvement Projects. * 12-month CPI (Los Angeles, Long Beach, Anaheim) rate from September 2023 was used. **Differences between projected average and projected adopted is due to unspent CIP funds 7 - 12
8 8 - 1
City Council
Agenda Report
DATE: December 6, 2023
FROM: Armine Chaparyan, City Manager 4(.,.-
PREPARED BY: John Downs, Finance Director
ITEM NO.

Hsiulee Tran, Deputy Finance Director/Controller
SUBJECT: July 2023 - September 2023 Budget Update
Recommendation
--
Staff recommends that the City Council receive and file the July 2023 - September 2023 Budget Update Report
Executive Summary
As part of the Finance Department's on-going improvements based on best practices and direction from the City Council and Finance Commission, Finance staff will shift from monthly updates to quarterly budget updates to both bodies. These reports will provide the timely and ongoing opportunity for financial oversight, timely proactive recommendations, and regular discussion on the City's budget and related elements.

Background
On June 21, 2023, the City Council adopted the Fiscal Year (FY) 2023-24 Operating and Capital Improvement Program (CIP) budgets. The FY 2023-24 budget is the City's financial operating plans that establishes the City's goals, budget priorities, and desired service levels for the fiscal year, as well as identifies the fiscal resources necessary to achieve them. The adopted budget was based on certain assumptions, which met expenditure and revenue projections.

To align with our Finance Department Operational Assessment and manage timely responses to changes in the City's financial position, a quarterly budget update report on the City's fiscal performance through September 2023 (July through September), comparing all general fund revenues and expenditures incurred during the FY 2023-24 to the same period in FY 2022-23 has been completed.

As customary, the Quarterly Financial Review primarily focuses on the General Fund since this is the fund that supports traditional municipal services the City provides for residents, such as law enforcement, fire protection, public works services, parks, and recreation.

July 2023 – September 2023 Budget Update
December 6, 2023

Page 2 of 6 ends

Discussion/Analysis
Revenue Report
Percentage of Fiscal Year Complete: 25% (3 of 12 months) Description
FY 2024
Budget Jul-Sep 2023 Jul-Sep 2022 Difference
Projected
Revenue
1 Property Taxes 19,700,384 - - - 19,700,384
2 Assessments & Special Taxes 375,150 - - - 375,150
3 Sales Taxes 6,478,033 470,312 463,234 7,077 6,007,721 4 Utility Users Taxes 4,352,462 478,446 731,938 (253,492) 3,874,016 5 Franchise Fees 1,271,478 207,493 185,061 22,432 1,063,985 6 Licenses & Permits 803,700 241,514 225,640 15,873 562,186 7 Fines, Forfeitures & Penalties 58,000 16,165 20,711 (4,546) 41,835 8 Use of Money & Property 1,345,014 100,459 89,721 10,738 1,244,555 9 Other Agencies 475,500 6,096 64,597 (58,501) 469,404
10 Charges for Current Services 4,141,020 1,028,751 1,238,357 (209,606) 3,112,269 11 All Other Revenues 79,108 48,293 9,705 38,588 30,815 12 Reimbursement From Other Funds 488,077 483,384 483,384 - 4,693 Total General Fund Revenues 39,567,926 3,080,911 3,512,349 (431,438) 36,487,015 General Fund Revenue Summary
3 of 12 months 25% of Fiscal Year Complete
Fund Type
FY 2024
Budget Jul-Sep 2023 Jul-Sep 2022 Difference
General Fund 39,567,926 3,080,911 3,512,349 (431,438)
Internal Service 3,703,883 63,230 373,786 (310,556)
Special Revenue Funds 10,725,025 814,152 3,852,083 (3,037,931) Enterprise Fund 23,418,342 4,439,735 4,262,374 177,361
Capital Projects Fund 16,706,691 - - -
Fiduciary Fund 58,560 - (82,823) 82,823
Successor Agency 393,200 - - -
Grand Total 94,573,627 8,398,028 11,917,769 (3,519,741) July 2023-September 2023 Revenue Performance
Overall, revenues for the City are down $431k for the FY 2023-24 compared to FY 2022-23. Outlined below is a summary of the general fund revenue performance for the City's revenues by categories
Property Tax
For the FY 2023-24, the City's largest revenue, Property Tax, we start seeing revenues in December and April of each year. For the first quarter of FY 2023-24, no revenue has been received.

Sales Taxes
For the first quarter of FY 2023-24, we are seeing a slight increase in sales taxes from prior year. According to HdL, our sales tax consultant, steady household spending, despite historically low unemployment, has shielded the economy from recession, a 8 - 2
July 2023 – September 2023 Budget Update
December 6, 2023

Page 3 of 6 ends

unique situation even as inflation exceeded Federal Reserve targets and interest rates and credit cards rose. In California, sales tax performance for fiscal year 2022- 23 grew by 2.1%, but it lags far behind the double-digit growth seen during the pandemic recovery. Looking ahead, households face tight budgets, and various industries grapple with challenges like labor costs, inventory issues, and competition.

Spending generating sales taxes is expected to dip slightly in fiscal year 2023-24, with limited expansion anticipated in the following year.

Utility Users Tax (UUT)
UUT revenues are seeing a significant decrease, down 34.63% ($253,492) in FY 2023-24 from prior year. UUT revenues for electric, gas, cable, telephone, and water are all down.

Business License & Permits
Licenses and Permits are up by 7.03% ($15,873) from prior year. There was a decrease in parking permits ($12,339) and filming permits ($17,942) due to the Writers and Actors strike, but we do project filming permits to pick back up again once negotiations are settled. Business licenses revenue had an increase of $33,651 due to the City Staff working with HdL, our business license specialist, on bringing businesses into compliance. As more businesses comply, we expect the business licenses revenues to increase.

Fines, Forfeits, & Penalties
Fines, Forfeitures, and Penalties decreased by 21.95% ($4,546) from last year. The biggest decrease is due to decrease in parking citations.

Use of Money & Property
Use of Money & Property includes rental of facilities and interest income. We saw an increase of 11.97% ($10,738), mostly due to increase in rental of Stables and Library Community Room.

Charges for Current Services
Charges for Services decreased by 16.93% ($209,606) compared to the same time frame from the prior year. Majority of the decrease are derived from Filming and Plan Check fees. In FY 22-23, we saw increases in plan check fees, and as those plans are approved, we will start to see decreases in plan checks and increases in building permits. We saw an increase of $29,933 in building permits as compared to prior year.

As for filming, we saw a decrease due to the strike during the first quarter. We hope that as negotiations are settled, the filming permits will pick up, therefore, requiring assistant from our Fire and Police Department. Charges for Services include various fees such as Plan Check Fees, Paramedic Fees, Filming, Planning Fees, Building Permits, Inspection and Recreation Fees. As we advance out of the Covid-era, the charges for current services revenue will continue to increase as the City is opening more programs and activities for the public. We expect to see this increase continue in FY 23-24. 8 - 3
July 2023 – September 2023 Budget Update
December 6, 2023

Page 4 of 6 ends

Other Revenues
Other Taxes and Revenue increased by $38,588 from last year. This increase is due to miscellaneous reimbursements, grants, and credit card transactions fees. In FY 23-24, we increased our credit card transaction fee to 3% as compared to 0.25% in prior year.

This revenue helps us cover the increase cost in credit card transaction fees billed to us by the credit card vendors.

July-September 2023 General Fund Expenditure Performance by Department The tables below is a summary of expenditures by department as of September 30, 2023.

Department
FY 2024
Budget Jul-Sep 2023 Jul-Sep 2022 Difference % Expended

1. City Council 118,902 17,950 4,803 13,147 15.10%

2. City Manager 1,747,786 433,683 641,807 (208,124) 24.81%

3. Management Services 2,936,547 497,768 351,212 146,556 16.95%

4. City Clerk 63,900 - 1,972 (1,972) 0.00%

5. Finance 3,589,917 499,204 657,590 (158,385) 13.91%

6. City Treasurer 9,239 2,310 2,310 - 25.00%

7. Police 11,510,345 3,321,197 3,569,587 (248,390) 28.85%

8. Fire 7,355,603 2,416,064 2,460,335 (44,271) 32.85%

9. Public Works 3,771,411 568,286 423,274 145,012 15.07%

10. Community Development 4,156,141 662,771 474,092 188,679 15.95%

11. Library 2,211,233 608,216 550,344 57,872 27.51%

12. Community Services 1,896,681 447,364 449,975 (2,611) 23.59% Total General Fund Expenditures 39,367,705 9,474,813 9,587,301 (112,488) 24.07% General Fund Expenditure Summary
3 of 12 months 25% of Fiscal Year Complete
The City's expenditures for this period were $112,488 lower than the previous year.

Several departments demonstrated increased spending compared to the prior year, including City Council, Management Services, Public Works, Community Development, and Library.

City Council directed a direct contribution of $12,000 to the South Pasadena Rose Float Association instead of routing the contribution through the Chamber of Commerce, as done in previous years. Management Services expanded their staff compared to the prior year, resulting in increased personnel costs. Public Works experienced an increase in expenditures due to the timing of invoice payments and personnel costs.

The current year saw higher citywide landscape maintenance expenses due to increased costs associated with a new vendor. Previously, Public Works had engaged a vendor for many years without adjusting their rates. However, due to escalating costs, the vendor had to increase their rates, prompting the City to seek new rates from other vendors. Community Development's increased expenses were attributable to engaging consultants for Community Engagement in urban design, urban planning, and projects related to the general plan and downtown specific initiatives. Library’s increase is due to personnel costs and increase costs in e-books, library cards, and CD/DVDs covers. 8 - 4
July 2023 – September 2023 Budget Update
December 6, 2023

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The table below shows the reconciliation from the adopted budget to the current budget. The changes are Council approved changes.

Total Adopted Budget Expenditures FY 23-24 39,147,992
Updates:
7/19/23 Item #24 Raftelis Financial 10,000
7/19/23 Item #28 Crossing Guards 101,367
8/16/23 Item #9 Akins Gump 53,000
8/16/23 Item #14 Moffat Street 29,146
9/18/23 Item #5 Rangwala Contract 26,200
Budget Adjustments 219,713
Current Updated Budget 39,367,705
The Finance Department will continue to monitor spending, address unanticipated needs for the current year, and help ensure that departments are adhering to the approved budget.

Personnel Update
An update on personnel numbers and vacancies is provided as Attachment 2 for your review. This information will continue being updated and provided on a quarterly basis moving forward.

Fiscal Impact
In the fiscal year 2023-24, current year-to-date actual General Fund expenditures amount to $9,474,813, surpassing current actual revenues of $3,080,911 by $6,393,902. It's important to consider that certain revenues and expenditures are not consistently received throughout the year. Revenue streams follow a cyclical pattern, whereas expenditures tend to occur more regularly on a monthly basis. Projections for the fiscal year end take into account the anticipated remaining revenue. The Finance team will continue to monitoring both revenues and expenditures and will furnish updated information as it becomes accessible.

Key Performance Indicators and Strategic Plan
This item is in line with the Finance Department’s Key Performance Indicators related to timely budget preparation and updates to the Commission and Council. The quarterly report is being presented in order to improve financial processes and provide a more transparent Budget update report.

Commission Review and Recommendation
This matter was discussed with the Finance Commission on November 29, 2023 Commission meeting prior to City Council meeting in December. This matter will be forwarded to the City Council thereafter.
8 - 5
July 2023 – September 2023 Budget Update
December 6, 2023

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Attachments:

1. Finance Department Performance Measures through September 2023

2. Personnel Vacancy Report through September 2023
8 - 6
ATTACHMENT 1
Finance Department Performance Measures through September 2023 8 - 7

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South Pasadena Finance Department
PERFORMANCE MEASUREMENTS- November 29, 2023
Measurement
Unit of
Measure
Type of
Indicator Status
Accounting Management
Complete Bank Reconciliations by 20th Day of
Month % Effectiveness
Completed September
2023 and October 2023
in progress.

Cash Bank Deposit 1x or 2x Per Week % Effectiveness Current Electronic Bank Deposit Every Day % Effectiveness Current Unmodified or "Clean" Audit Opinion Obtained
for CAFR Yes/No Effectiveness Currently in progress
Number of Audit Findings # Efficiency
Reduction of findings
from four to three
Award Received for ACFR Reporting
Excellence Yes/No Effectiveness
Received GFOA award
for June 30, 2022
Reporting
State Controller's Report Filed on timely basis
(1/31) Yes/No Effectiveness Current
Metro, Gas Tax Audits Completed on Schedule Yes/No Effectiveness Currently in progress of
MTA audit
Payroll tax quarterly reports timely filed for
State (DE9/DE9C)/Federal (941) % Effectiveness Current
Financial Reporting to Decision Makers
Distribute Monthly GL Revenue/Expenditure
Reports to depts. by 15th of month % Effectiveness Monthly assignment Present quarterly Financial Reports to City
Council and Finance Commission Yes/No Effectiveness
Jul – Sept 2023
Quarterly Report
presented Nov 29, 2023
Present Midyear Report to City Council in
March Yes/No Effectiveness Will present in Feb 2024
Include 5-Year General Fund Financial
Projection in Midyear Report Yes/No Effectiveness
A consultant has been
engaged and in progress
of 5-year projection
Treasury Management
Present City Treasurer's Monthly Investment
Report to City Council every month % Effectiveness
Last presented Jul-Sep
on Nov 29, 2023, will
present Oct & Nov in Jan
2024
Present City's Investment Policy to City Council
in November 2023 Yes/No Effectiveness Done and approved Average Portfolio Par Balance $ Workload
Included in Investment
Report
Variance Between City Portfolio and LAIF Book
Rates of Return City Higher or (City Lower) % Effectiveness Included in Investment
Report
Budgetary Management
8 - 9
Track Refunds of Insurance Claims $ Effectiveness In Progress Adopt Annual Budget in June Yes/No Efficiency
Adopted FY 23-24 June
21, 2023
Include 5-Year General Fund Financial
Projection in Proposed and Adopted Annual
Budget Yes/No Effectiveness
A consultant has been
engaged and in progress
of 5-year projection
Information Technology
Complete Implementation of TCP Third-Party
Electronic Timecard System by November 30,
2022 Narrative Effectiveness
Pivoting to a new
integrated software
system. Currently testing
out Employee Self
Service Portal through
Springbrook.

Attendance at Spring brook Annual Conference
by 2 Department Employees Each Year Yes/No Efficiency
Planned and attended for
23-24
Contracts and Purchase Orders Management
Electronic Encumbrances Established for All
Contracts and Purchase Order Having Value
Greater than current policy limit Yes/No Efficiency Already implemented Payroll Management
Annual Covered Payroll * $ Workload Stated in budget.

Distribute W2s per IRS guidelines Yes/No Effectiveness
Successfully completed
in January 2023
Accounts Payable
Complete Warrant Register With Inclusion of
All Properly Prepared Payment Requests % Effectiveness Bi-monthly task Business Licensing
Number of Licensing Accounts # Workload In Progress
Percentage of Licensing Accounts Paid
Electronically % Efficiency In Progress
Utility Billing
Number of Water Accounts # Workload To be stated in budget Percentage of Water Accounts Paid
Electronically % Efficiency In Progress
* = Detailed in Annual Budget
8 - 10
ATTACHMENT 2
Budget Authorized Positions vs. Filled Positions
8 - 11
Full Time Part Time Total Full Time Part Time Total
Number of
Unfilled
Positions
% of Positions
Filled
% of Positions
Unfilled
City Manager's Office 5 1 6 5 1 6 0 100.00% 0.00%
Community Development 13 0 13 12 0 12 1 92.31% 7.69%
Community Services 9 44 53 9 30 39 14 73.58% 26.42%
Finance 9 0 9 7 0 7 2 77.78% 22.22%
Fire 23 0 23 21 0 21 2 91.30% 8.70%
Library 10 32 42 9 27 36 6 85.71% 14.29%
Management Services 8 0 8 6 0 6 2 75.00% 25.00%
Police 55 6 61 42 3 45 16 73.77% 26.23%
Public Works 41 2 43 35 1 36 7 83.72% 16.28%
Totals: 173 85 258 146 62 208 50 80.62% 19.38%
Budget Authorized Positions Filled Positions
Budget Authorized Positions vs. Filled Positions
As of September 30, 2023
Department
8 - 12
9 9 - 1
City Council
Agenda Report
DATE: December 6, 2023
FROM: Armine Chaparyan, City Manager
PREPARED BY: Cathy Billings, Library Director
ITEM NO.

SUBJECT: Receive and File the 2022-2023 Library Special Tax Annual Report
Recommendation
It is recommended that the City Council receive and file a report on the Fiscal Year 2022- 2023 Library Special Tax as required by the State of California Local Agency Special Tax and Bond Accountability Act.

Executive Summary
Senate Bill 165, the Local Agency Special Tax and Bond Accountability Act (the "Act"), requires that an annual report be filed with the governing body for any local special tax or local bond measure that is subject to voter approval. The Act applies to the City of South Pasadena Library Special Tax.

Background
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act. This Act requires the following for any local special tax or local bond measure that is subject to voter approval:

1. That the special tax ordinance contain a statement indicating the specific purposes of the tax,

2. That proceeds of the special tax be applied to those purposes,

3. The creation of an account into which the proceeds shall be deposited,

4. The filing of an annual report with the governing body, to contain specified information concerning the use of the proceeds.

The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001, in accordance with Section 50075.1 or Section 5341 0 of the California Government Code.

Some of the requirements of the Act are handled at the time the special tax is adopted, and others are handled through annual reports.

Receive and File Library Special Tax Annual Report
December 6, 2023

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The attached report intends to comply with Section 50075.3 of the California Government Code that states:
“The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain all of the following:

1. The amount of funds collected and expended.

2. The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1.”
Analysis
All Library Special Tax revenues are spent in full each year by the Library, for the purposes stated in the City of South Pasadena Municipal Code (Section 2.89-4). In Fiscal Year 2022-2023, Library Special Tax revenue provided approximately 20% of the Library’s budget.

Fiscal Impact
This staff report concerns an annual reporting requirement related to the Library Special Tax. The receipt and filing of this report by the City Council will have no fiscal impact. The report is prepared by the same consultant that performs the administration of the Library Special Tax as part of their professional services agreement with the City.

Key Performance Indicators and Strategic Plan
This item does not align with any KPI and/or strategic plan priority.

Commission Review and Recommendation
This item was not reviewed by the Library Board of Trustees.

Attachments:

1. Fiscal Year 2022-2023 Library Special Tax Report
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ATTACHMENT 1
Fiscal Year 2022-2023 Library Special Tax
Report
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Fiscal Year 2022-2023 Library Special Tax Report
Prepared by:

NBS Government Finance Group
November 3, 2023
This report intends to comply with Section 50075.3 of the California Government Code, and applies to the Funds for the following:

City of South Pasadena
Library Special Tax
Purpose of Special Tax
The City of South Pasadena Library Special Tax was established to provide funds to the City of South Pasadena to finance the maintenance and operation costs of the South Pasadena Public Library.

The Service Projects funded by the Special Tax are ongoing on an annual basis.

Collections & Expenditures
9 - 5
(1) Arnot.mt m llec:ted during Fis.cal Year 2022/ 23, including i11t,erest earned and transf,ers. between funds.
(2) tie Total Special Tail< EX]pended is rep re:sent.atlive of a portiorn o · · he t otal amount expended ·rnm th e GenBral fund with respect t o the Library Spe-cial Tax in Fi.s.cal Yeair 2022-23. Th e total amo,urnt expended in Fiscal 'l'ear 2022-23, wa:.s $1,818,110. (3) tie amounts. rolllected and expended report,ed above are unaudited. r substan ·a1 change.s are present in the FY 2022-23 audit they will be reported to the governing body.

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10 10 - 1
DATE: FROM:

City Council
Agenda Report
December 6, 2023
Armine Chaparyan, City Manager
PREPARED BY: Sheila Pautsch, Community Services Director Gabriel Tallon, Management Analyst
ITEM NO.

SUBJECT: Consideration of Declaring Certain City Property as Surplus and Direct Staff to Dispose of 2016 Ford E450 and 2012 VPG MV-1 Through the City's Authorized Auction Vendor
Recommendation
It is recommended that the City Council declare a 2016 Ford E450 CNG bus and a 2012 VPG MV-1 CNG van from the Community Services Department as surplus property, and direct staff to dispose of the items in accordance with South Pasadena Municipal Code Section 2.99-29 and City's Disposal of Surplus Property, through the City's authorized auction vendor.

Executive Summary
This report is to dispose of two vehicles used by Dial-A-Ride that have been out of service and are now unsuitable for the City's use.

Background
The City's purchasing policy requires that the purchasing agent recommend that surplus equipment be transferred between departments as needed and sold if found unsuitable for City use. It requires departments to submit to the purchasing agent (the Finance Director) reports showing all supplies and equipment that are no longer used or that have become obsolete or worn out. (South Pasadena Municipal Code Section 2.99-29 Purchasing system.)
The Community Services Director reports that the 2016 Ford E450 bus and 2012 VPG MV-1 van submitted for surplus are in unsatisfactory condition and therefore no longer useful.

The VPG MV-1 CNG (vehicle 77), which is recommended for disposal, is 11 years old with 73,010 miles. The vehicle has been out of service since December 23rd, 2022, after the theft of its catalytic converter. Parts of the vehicle have been taken and used for repairs on otherVPG MV-1s in the fleet. The VPG MV-1 purchased with Local Proposition A funds fulfilled all grant expectations and exceeded the federal standard of useful life benchmark.

Declare Outdated City Property as Surplus
December 6, 2023

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The Ford E450 CNG bus (vehicle 75), which is recommended for disposal, is 7 years old with 56,291 miles. The vehicle has been out of service since August 16th, 2022, after the sparkplug exploded.

Analysis
The Dial-A-Ride program offers low-cost rides to more than 200 active riders (seniors and disabled residents). Currently, the Transit Division has a total of six vehicles (2 MV-1 and 2 electric buses in service) in its fleet. Three vehicles are smaller (three passengers) CNG ADA compliant vans. These three VPG MV-1 have all exceeded their useful life benchmarks of 8 years. The other vehicles are one CNG and two electric buses with a capacity of 12-14 passengers.

To bring the Ford E450 CNG bus (vehicle 75) back into service, it will need to undergo extensive maintenance, such as a new cylinder head, which will cost the division an estimated $6,000. The VPG MV-1 CNG (vehicle 77) would need a new catalytic converter and other various parts, which would cost a minimum of $5,000. In addition, due to the VPG MV-1 not being produced anymore since 2016, it is expensive and difficult to find parts for its maintenance. The cost to ensure the VPG MV-1s are in adequate condition to safely transport patrons to and from their destinations is expected to steadily rise.

Accordingly, these vehicles are no longer suitable for the City’s use and Staff is recommending that they be determined surplus and disposed of through auction.

Fiscal Impact
All revenue made from the auction of this surplus item will be returned to the Local Proposition A fund.

Key Performance Indicators and Strategic Plan
By disposing of these vehicles, Dial-A-Ride would be able to add new electric vans to its fleet, which would offer opportunities to improve the service, expand the program and continue the transition to a zero-emission fleet in line with the Adopted 2021-2026 Strategic Plan Section 2d.

Commission Review and Recommendation
This matter was not reviewed by any commission.

Public Notification
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website and/or notice in the South Pasadena Review.

Attachments:

1. South Pasadena Municipal Code, Section 2.99-29 (pertinent sections)

2. Policy on Disposal of Surplus Property, City of South Pasadena 10 - 2
ATTACHMENT 1
South Pasadena Municipal Code, Section 2.99 – 29
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10 - 5
South Pasadena City Code 2.99-29 Purchasing system.
(11) Best Value Procurement and Qualifications-Based Selection. Best value procurement and qualifications-based selection shall be undertaken in accordance with the purchasing policy.

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(12) Professional Services. Contracts for services of specially trained and professional persons or businesses shall be exempt from bidding. No solicitation method is required but quotations are encouraged; contracts for architects and engineers shall be on a qualifications-based selection process. If the contract is equal to or below $30,000, the contract shall be reviewed by the city attorney and require the approval of, and be executed by, the city manager. All contracts exceeding $30,000 must be reviewed by the city attorney and approved by the city counci I.
(13) Encumbrance of Funds. Except in cases of emergency and as approved by the city manager and later ratified by the city council, the purchasing agent shall not issue any purchase order for goods, supplies, equipment, nonprofessional services or services not involving a unique ability for which there is an insufficient appropriation in the budgetary account against which said purchase is to be charged. Emergency transactions may be subject to Public Contract Code Sections 1102 and 22050.
(14) Inspection and Testing of Materials and Services. The purchasing agent may inspect supplies and equipment delivered, and determine their conformance with the specifications set forth in the order or contract. The purchasing agent shall have authority to require chemical and physical tests of samples submitted with bids, and samples of deliveries, which are necessary to determine their quality and conformance with specifications.
(15) Surplus Supplies and Equipment. All using departments shall submit to the purchasing agent, at such times and in such forms as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The using department, with the concurrence of the purchasing agent, shall have authority to sell all supplies and equipment which cannot be used by any department, or which have become unsuitable for city use, or to exchange the same for or trade the same in on new supplies and equipment.

City manager approval is needed for sale of supplies and/or equipment when the total estimated value exceeds $10,000. The purchasing agent shall also have the authority to make transfers between departments of any usable surplus supplies or equipment.
(16) Splitting Orders to Avoid Competitive Bidding or More Rigorous Purchasing The South Pasadena City Code is current through Ordinance No. 2375, passed June 7, 2023.

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ATTACHMENT 2
Policy on Disposal of Surplus Property
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2016
Policy on Disposal of Surplus Property
Purpose
• To establish an efficient and effective method for disposal of the City’s surplus property. • To provide for donation of personal surplus property valued at less than $10,000 to other governmental agencies or non-profits providing services directly to South Pasadena. • To avoid the costs of unnecessary purchases and storage by facilitating the reuse of valuable surplus property and the disposal of surplus property of no resale value. • To provide quick and easy removal of surplus items from the owning department’s premises and to provide compensation from sale.
• To participate in sustainable practices by recycling surplus property in lieu of sending property to landfills.

Eligibility for Surplus Disposition
When it has been determined that an item has served its original purpose and no longer provides value to the City, the item shall be slated for determination of its eligibility for disposition. This policy covers items such as office furniture, office equipment, electronic equipment, City vehicles, computer hardware, and other capital outlays.

Surplus Disposal Methods
If an item is no longer of value to the City the item may be disposed of using one of the following methods:

1. Properly discard the item if it is broken, unusable, and/or hazardous.

2. Retention of the property and reassignment to another City department.

3. Trading the item in for new replacement equipment.

4. Donation in accordance with the Surplus Property Donation limits and procedures of this Policy.

5. Auction.

6. Selling the item through a sealed-bid process.

Oversight of Surplus Property
The Finance Director is responsible for managing the disposition of all City surplus property.

Items with a value of less than $5,000 may be declared surplus by the Finance Director and disposed of by one of the Surplus Disposal Methods. Items with a value of $5,000 or more must be declared surplus by the City Council prior to disposal by one of the Surplus Disposal Methods. To dispose of the City’s surplus property by auction, the City has contracted with an outside vendor to pick-up and auctions the items. Checks for surplus items will be made payable to the City of South Pasadena. NOTE: For Health and Safety reasons, no hazardous items will be picked up for disposal.

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10 - 9
2016
Reassignment of Assets
When a City department makes a determination that an asset is surplus to its needs, notification shall be made to the Finance Director to coordinate placement, storage and disposal. Prior to bringing the item to the City Council for a declaration of surplus, the first option will be to reassign the asset within the City where it can be of most use or value. If it is not possible to be reassigned, the Finance Director shall prepare the asset for a City Surplus determination by the City Council, if it has a value of $5,000 or more.

The decision to designate an item for the City Surplus originates with the department where the material is located, and the department shall complete the surplus request form including a complete description of the item, location, approximate value, etc. If the condition of City Surplus materials is deemed as broken, unusable, hazardous and/or having “no salvage value,” then at the discretion of the Finance Director an item may be discarded properly. The Finance Director must be notified and may authorize the disposal of City Surplus materials valued at less than $5,000. The employee requesting that the item be declared surplus must sign the completed form before sending it to the Finance Department.

Statement of the Surplus Request on the Staff Report
Once the form is submitted to the Finance Department, the Surplus Request will be stated on the staff report for any item valued at $5,000 or more. The Council will decide if they will approve the request. Finance will coordinate staff report to dispose of surplus materials on a quarterly basis.

Financial Reporting
The Finance Department will be responsible for all levels of record keeping and sale processes. It is the responsibility of all departments to process and complete the Surplus Request form and submit to the Finance Department.

Surplus Personal Property Eligible for Donation
Surplus personal property valued at less than $10,000 which is not reassigned to another City department use may be eligible for donation in the following priority:

1. to a non-profit formed by the City of South Pasadena for the benefit of its residents.

2. to another governmental agency, including a school district, which provides services to the City of South Pasadena or its residents.

3. to a non-profit (501-C(3)) organization which has either received a grant from the City to provide public services or has entered into a written agreement with the City or the donation would further a special project or City effort to benefit any group or community, including a community event, that the City wishes to provided assistance to.

No surplus personal property with an estimated value of $10,000 or more is eligible for donation.

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10 - 10
2016
Process for Donation of Surplus Personal Property
A. For surplus personal property valued at less than $5,000:

1. Finance Director identifies surplus property available for donation in accordance with this Policy;

2. Places a notice of availability of surplus property for donation on the City’s website for a 30-day period to receive requests for donation and reaches out to potential donees;

3. Reviews all requests for donation and determines the donee in accordance with the priority of donations; and

4. The decision of the Finance Director is not appealable.

B. For surplus personal property valued at $5,000 or more, but less than $10,000:

1. The Finance Director identifies all property available for donation in accordance with this Policy;

2. Places notice of availability of surplus property for donation on the City’s website for a 30-day period to receive requests for donation and reaches out to potential donees; and

3. Reviews all requests for donation and submits eligible requests to the City Council for its determination.

C. Requirements applicable to all donations.

1. All requests for donation must state the benefit to be derived from the donated surplus personal property in the request for donation.

2. Such requests must ensure that the donated surplus personal property benefits the donee as stated in the request for donation and that any donee or donee’s agent certify upon acceptance that no one involved in the donation process has received or will receive a profit or fee for the transaction.

3. Donations of surplus property are made “as is,” without any warranty, express or implied. All donees shall execute a waiver of claim or liability against the City and agree to defend, indemnity and hold harmless the City, its officers and employees, form any claim, cause of action, damage, loss or liability arising out of the condition of the property or its use by the donees or subsequent transferee, as a condition of the donation.

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10 - 11
2016
Surplus Request Form
Equip
No.

Location or
VIN Number Item Description Condition
Recommended
Disposal Method
Grant Funded
Y/N
Department
Department Head Department Head Signature Date
Finance Director Finance Director Signature Date
75 1FDFE4FS6GDC49316 2016 Ford E450 CNG bus unsatisfactory Auction 523MF1B6XCM100234
Y Community Services
77 2012 VPG MV-1 CNG van unsatisfactory Auction Y Community Services Sheila Pautsch 11/15/2023
10 - 12
11 11 - 1
DATE:

FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
December 6, 2023
Armine Chaparyan, City Manager ~
Brian Solinsky, Chief of Police
Alison Wehrle Management Analyst
ITEM NO.

Consider the Appropriation of $571,000 Received from the State of California as Reimbursementforthe Department's ComputerAided Dispatch and Records Management System Cost It is requested that the City Council consider approving an appropriation of $571,000 received from the State of California to the Police Department's fiscal year 2023-2024 operating budget for reimbursement of the cost of the Department's Computer-Aided Dispatch and Records Management System (CAD/RMS) into the COPS Grants account 272-4010-4018-8520-000 Police State Grants - Equipment AB 3229.

Background
In March 2021, the South Pasadena Police Department submitted a reimbursement claim for the cost of the Department's new CAD/RMS system to the state of California. In accordance with Government Code sections 17560 and 17561, eligible claimants may submit claims to the State Controller's Officer for reimbursement of costs incurred for state-mandated cost programs. Included in the list of state-mandated cost programs is the Racial and Identity Profiling Act (RIPA), which was passed in 2015, and went into effect for most agencies in January 2022, with annual reporting due by April 2023. RIPA requires law enforcement agencies to report data to the State's Attorney General's Office on all vehicle and pedestrian stops, along with citizen complaints alleging racial and identity profiling.

A CAD system ls utilized by dispatchers and officers in order to prioritize and record incident calls, identify the status and location of first responders in the field, and effectively dispatch personnel to calls for service. An RMS system is an agency-wide system that provides for the storage, retrieval, retention, archiving, and viewing of information, records, documents, or files pertaining to law enforcement operations. The South Pasadena Police Department previously used a CAD/RMS system by the name of ARMS, for more than 15 years. ARMS had limited reporting abilities and was severely outdated.

In order to comply with the upcoming reporting requirements of RIPA, Department staff began to seek out a more up-to-date CAD/RMS system that would be able to capture the CAD/RMS Reimbursement Funding
December 6, 2023

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data needs for RIPA reporting. After lengthy research efforts, the City Council approved the purchase of Motorola Solution’s Flex CAD/RMS public safety software on December 16, 2020, with the funding provided by the Department’s Citizens’ Option for Public Safety (COPS) Grant Funds from the State of California.

Analysis
Once approved, the Department moved forward with the purchase of the Motorola Flex CAD/RMS system, successfully launching the system in March 2022. After applying for State reimbursement for the cost of the Department’s new Motorola CAD/RMS system in March 2021, the Department received a check from the State for the reimbursement of the full amount of $571,000 in September 2023. In order to replenish the COPS Grants funding already spent on the system, along with covering future payments, Police Department staff is requesting that the funds be placed into the COPS Grants budgetary account.

Fiscal Impact
The South Pasadena Police Department has received a reimbursement for the purchase of the Department’s CAD/RMS system in the amount of $571,000 from the state of California. No local matching funds are required. Staff is requesting the appropriation of $571,000 into 272-4010-4018-8520-000 Police State Grants – Equipment AB 3229.

Key Performance Indicators and Strategic Plan
This item is in line with the project’s original efforts to cover Strategic Plan priority 6d Improve Technology – introduce or update technologies in all departments.

Commission Review and Recommendation
This item was/was not reviewed by a Commission.
11 - 2
12 12 - 1
City Council
Agenda Report
DATE: December 06, 2023
FROM: Armine Chaparyan, City Manager ,Au
PREPARED BY: Luis Frausto, Management Services Director ITEM NO.

SUBJECT: Consideration of Approval of a Reappropriation of State and Local Fiscal Recovery Funds for the Funding of Purchase Order No. 23358 with Acorn Technology Services for the Implementation and Migration Support of Microsoft Office 365 Recommendation
It is recommended that the City Council consider approving the reappropriation of $34,420 in State and Local Fiscal Recovery Funds to Account No. 206-2030-2032-8170- 000 (State and Local Fiscal Recovery Funds- Professional Services) to fund Purchase Order No. 23358 with Acorn Technology Services for the implementation and migration support of Microsoft Office 365.

Executive Summary
On March 15, 2023, the City Council approved a contract amendment with Acorn Technology Services to migrate to Microsoft Office 365 in the amount of $34,420. The project continued into this fiscal year, and as such, the purchase order was "rolled over'' to this fiscal year. However, due to an administrative oversight, the funding for the purchase order was not rolled over, leaving our purchase order without the adequate funding needed to pay the outstanding balance of $34,420 owed to Acorn Technology Services. Staff is recommending consideration of approval to reappropriate the $34,420 in State and Local Fiscal Recovery Funds (SLFRF) to be able to fund the purchase order and make payment to the vendor.

Background/ Analysis
As the City's primary collaboration tool was coming to its end of useful life, the timely implementation of Office 365 continues to be important to the City's operation and to modernize and improve the overall efficiency and effectiveness of the City's electronic communications. After the Council approved the project and the respective contracts, staff has been working closely with Acorn to implement the collaborative platform citywide and the project is nearing completion. Next steps include the rollout of Microsoft Teams and SharePoint to expand the use of the platform. Staff has also received general overview training for Microsoft Office 365 and will also be trained more in depth on Microsoft Teams once it is rolled out.

Reappropriation to Purchase Order with Acorn Technology Services December 6, 2023

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Staff recommends the consideration of approval of the reappropriation in the amount of $34,420 to fund the purchase order with Acorn Technology Services to finalize the implementation of the platform.

Fiscal Impact
In Fiscal Year 2022-2023, the City Council allocated funds in Account No. 206-2030- 2032-8170-000 (State and Local Fiscal Recovery Funds- Professional Services) to migrate the email platform to Microsoft Office 365 (Office 365) in preparation for the project. Because staff, inadvertently, did not roll over the funds into Fiscal Year 2023-24, the funds were returned to the SLFRF pool. The funds being requested for reappropriation are in the amount of $34,420 and it is the same request for funding as previously presented to the Council.

Attachment:

1. Staff Report, March 15, 2023
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ATTACHMENT
City Council Agenda Report for March 15, 2023
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DATE:

City Council
Agenda Report
March 15, 2023
ITEM NO. 09
FROM: Armine Chaparyan, City Manager � ¥ f'rv
PREPARED BY: Luis Frausto, Director of Management Services Alma Medina, Senior Management Analyst
--
SUBJECT: Authorization to Enter into Agreements with Microsoft, CDW Government, and Acorn Technology Services for the
Subscription Purchase of Microsoft Office 365 Licenses
Recommendation
It is recommended that the City Council:

1. Authorize the City Manager, or designee, to enter into agreements with Acorn Technology Services, Microsoft, and CDW Government, LLC, in an amount not to exceed $87,402, for the licensing, implementation, and migration support of Microsoft Office 365, inclusive of a ten percent contingency in the amount of $7,946; and,

2. Transfer $87,402 in State and Local Fiscal Recovery Funds from Account No. 101-3010-3041-8020 (Finance- Special Department Expense) to Account No. 206-2030-2032-8170-000 (Management Services Information TechnologyProfessional Services) to fully fund the licensing, implementation, and migration support to Office 365.

Background
In Fiscal Year 2022-2023, the City Council allocated funds to migrate the current email platform to Microsoft Office 365 (Office 365) in preparation for the end-of-life of one of fifteen existing Microsoft Exchange 2012 servers. Because our current email system server will no longer be supported by Microsoft beginning in March 2023, and Microsoft will no longer be releasing security updates for the platform, it is important to migrate to the latest cloud-based technology. Cloud-based technology does not require onpremises (physical) hardware to operate except for backup purposes.

Currently, the City of South Pasadena uses an on-premises system for email, calendaring, and contact management system that relies on Microsoft Exchange 2012 to operate on the server side. For Office productivity software (i.e., word processing, spreadsheets, presentations), the City uses a mix of Microsoft Office 2016 and 2019 single-person licenses that do not have upgrade rights. 12 - 5
Microsoft Office 365
March 15, 2023

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Analysis
As the City’s primary collaboration tool is coming to its end of useful life, the timely implementation of Office 365 is important to the City’s operation and to modernize and improve the overall efficiency and effectiveness of the City’s electronic communications, with a model that will help ensure the systems remain current and modern over time while dramatically improving collaboration and productivity. Once the current email system stops being supported by Microsoft, the system will no longer receive critical updates and patches, leaving the City with an aged system that could potentially expose the city to an enhanced level of risk, particularly around cybersecurity issues, which may negatively impact the City’s ability to conduct business.

Procurement and Licensing
The City intends to acquire licensing subscriptions for Microsoft Office 365 Government through CDW Government. CDW Government is an approved Licensing Solution Provider through Microsoft and is approved to offer special pricing available through the County of Riverside’s Microsoft Master Agreement to other agencies. The benefit of going through an approved Licensing Solution Provider, like CDW Government, instead of acquiring our licenses directly from Microsoft is that we can reap the benefits of better pricing through CDW Government’s status as an approved provider of County of Riverside pricing. This procurement model is common, and over 900 government agencies utilize the existing County of Riverside Microsoft Master Agreement through approved vendors, like CDW Government.

South Pasadena Municipal Code Section 2.99-29 and the City’s Purchasing Policy provides an alternative procurement method by permitting the City to obtain goods and/or services without competitive bidding if it is in the best interest of the city, or from a vendor who offers the same or better price, terms, and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency.

Through analysis, it was determined that the most cost-effective approach was to purchase different license types, depending on the needs of each user. Not all staff need a full license, as they do not require the extensive suite of services offered in a full subscription. In some cases, staff only require access to email, without the need for Microsoft Office productivity software or access to other features. Email-only licenses are less expensive, and the tentative project plan includes some of these email-only licenses.

Implementation
Since 2015, the City has contracted with Acorn Technology Services (Acorn) to provide full-service technology management services. Acorn is working closely with the City to advance the City’s technology goals, improve network security, and provide technical expertise in the implementation and upgrade of city systems. 12 - 6
Microsoft Office 365
March 15, 2023

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Acorn is ready to assist the city in migrating to Office 365 immediately. City staff has been working extensively with Acorn in planning this transition and performing data clean-up efforts required for conversion to Office 365. The purchase of the required subscription licenses is the next step to move this project forward. Acorn is wellpositioned to assist in the migration of Office 365 and has successfully assisted other clients with a similar migration.

The migration to Office 365 is expected to be complete in approximately three months over several phases. The rollout of Microsoft Teams and SharePoint will not be included in the initial phase of migration to prioritize the migration of the email system and Office productivity software first. As part of the migration, the cost to upgrade the existing server to Exchange Server 2019 is included as part of our agreement with Microsoft to transition to Office 365.

Benefits
Upgrading from Exchange 2012 to Microsoft's Government Cloud with Office 365 offers Staff multiple benefits. The largest benefit is the higher-level security from Microsoft, as the City's current exchange server will no longer be provided security patch updates by Microsoft. Furthermore, the implementation shall increase collaboration among Staff, offering programs such as SharePoint and One Drive, allowing employees to connect with documents, information, people, and projects more seamlessly and allowing them the tools to perform their jobs more efficiently. Microsoft Teams would be a new collaboration tool that will help increase efficiency in business communication by leveraging technology for internal conversations and file management. These applications offer an opportunity for departments to streamline and automate key critical processes by making it easy to transmit data, track information, manage documents, and work on group projects among assigned personnel. Office 365 also eliminates prevalent version control issues when storing files on a traditional server or file share.

Finally, migrating to Office 365 increases the redundancy of critical documents by having them backed up in a secure government cloud.

Additional benefits of the purchase of Microsoft Office 365 subscriptions include:
• Access to electronic mail and Office files (e.g., Word, Excel, PowerPoint) from anywhere on any authorized device in a secure way
• Access to calendars, resources, meetings, and video conferences from anywhere on any authorized device
• Office 365 can be used to collaborate with others from any location on documents or spreadsheets.
• Office 365 allows staff to utilize "Teams" (an application included with Office 365). Microsoft Teams has proven to be a great collaboration tool. It acts as a one-stop shop for most basic tools by providing a chat function for internal collaboration, document storage, content planning, calendar, meeting planning, messages, calls, and more. This will be implemented in the second phase of the implementation of Office 365.
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Microsoft Office 365
March 15, 2023

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Alternative
Staff explored alternative collaboration tools. Google Workspace is the main competitor to Microsoft Office 365. After careful review, staff found that Office 365 was by far the most common productivity suite used by most other government agencies, including the state of California. Most cities have implemented or are in the process of implementing Office 365. Having the same platform helps facilitate collaboration and makes sharing files and information easier for staff and the community. The biggest difference between Microsoft Office 365 and Google Workplace is that Google Workspace applications are solely cloud-based, meaning there is no software download option.

Next Steps
If approved by the City Council, the Management Services Department will request a Change Order from Acorn Technology Services that will include the purchase of the Office 365 licenses ($53,306) and the implementation and conversion costs ($26,150).

A Change Order is the mechanism the City uses to purchase additional goods and services beyond the items covered in the City’s standard Professional Services Agreement with Acorn Technology Services. In this case, because the Change Order would be in an amount over the City Manager’s authority, City Council approval is required.

Upcoming Technology Needs
Over the last six months, the City has been working closely with Acorn to analyze the technology infrastructure and identify upcoming needs as part of the process of developing a Technology Master Plan. Although this transition to Office 365 will address upgrading one of the 15 end-of-life servers, the City will need to replace 14 more at the beginning of the next fiscal year. Preliminary estimates to complete the server-to-server migration to cloud-based Azure servers will cost an estimated $75,750 for the first year and $11,750 monthly thereafter. The goal would be to budget this and other city technology needs through the budget process.

Fiscal Impact
The initial cost to migrate to Office 365 is $87,402, which includes the first-year licensing cost of $53,306, the one-time conversion cost of $26,150, and a ten percent contingency of $7,946. Funds for this project have been appropriated within the General Fund in Account No. 101-3010-3041-8020 (Finance- Special Department Expense).

The funds totaling $174,804 will need to be transferred to State and Local Fiscal Recovery Funds (SLFRF) in Account No. 206-2030-2032-8170-000 (Management Services Information Technology- Professional Services) to fund the implementation of this project. City Council previously approved the use of the SLFRF funds for technology improvements during their budget discussions in June 2022. Moving forward, the annual costs associated with Office 365 will be budgeted from the General Fund accordingly.
12 - 8
DATE:

FROM:

City Council
Agenda Report
December 6, 2023
Armine Chaparyan, City Manager .Ftc,
PREPARED BY: Luis Frausto, Management Services Director Tiara Solorzano, Management Assistant
ITEM NO. --
SUBJECT: Consideration of Approval of City Council Meeting Minutes for September 27, 2023 and October 04, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Special and Regular Meetings of September 27, 2023 and October 04, 2023.

Executive Summary
Attached for the City Council's consideration and approval are meeting minutes for various dates as listed on the agenda and hereby included as attachments to this staff report.

Background
The City Clerk's Division is responsible for producing meeting minutes for the City Council meetings. Meeting minutes are used as the official record of the actions taken by the City at the direction of the City Council.

Key Performance Indicators and Strategic Plan
This item aligns with the Management Services Department's Key Performance Indicator to provide quick access to information and accountability, ensuring public transparency.

Fiscal Impact
There is no fiscal impact anticipated as Division staff is facilitating the work related to this project.

Attachments:

1. September 27, 2023 Special City Council Meeting Minutes (Materials to be available by Monday, December 4, 2023)

2. October 04, 2023 Regular City Council Meeting Minutes 13 13 - 1

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ATTACHMENT
October 4, 2023 Regular City Council Meeting Minutes
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CITY OF SOUTH PASADENA

CITY COUNCIL - REGULAR MEETING

M I N U T E S
WEDNESDAY, OCTOBER 04, 2023, AT 7:00 P.M.

CALL TO ORDER:

The Regular Meeting of the South Pasadena City Council was called to order by Mayor Primuth on Wednesday, October 04, 2023, at 7:21 P.M. The City Council Chambers are located at 1424 Mission Street, South Pasadena, California.

ROLL CALL:

PRESENT Mayor Jon Primuth
Mayor Pro Tem Evelyn G. Zneimer
Councilmember Jack Donovan
Councilmember Michael A. Cacciotti (arrived at 7:45 P.M.) Councilmember Janet Braun
ABSENT None.

Mark Perez, Deputy City Clerk, announced a quorum.

CITY STAFF PRESENT:

Arminé Chaparyan, City Manager; Roxanne Diaz, City Attorney; Mark Perez, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PLEDGE OF ALLEGIANCE
The Flag Salute was led by Councilmember Braun.
13 - 5
Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 2

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS
A. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Addresses:
a. 215 Fairview Avenue, APN 5317-007-903
b. 302 Fairview Avenue, APN 5317-012-903
c. 529 Prospect Avenue, APN 5317-036-904
d. 530 Orange Grove Avenue, APN 5317-036-900
e. 534 Orange Grove Avenue, APN 5317-036-903
f. 535 Meridian Avenue, APN 5317-036-903
g. 540 Prospect Avenue, APN 5317-035-901
h. 901 Bonita Drive, APN 5310-020-903
i. 1037 & 1039 Grevalia Avenue, APN 5315-012-903
j. 808 Valley View Road, APN 5310-020-901
k. 822 Valley View Road, APN 5310-020-902
l. 216 Fairview Avenue
m.217 Fremont Avenue, APN 5317-012-901
n. 225 Fremont Avenue, APN 5317-012-902
o. 1131 Columbia Street, APN 5317-012-900
p. 1707 Meridian Avenue, APN 5310-031-903
q. 1008 Hope and 1002 and 726 Meridian, APN 5315-013-906 Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: California Department of Transportation Under Negotiation: Price and Terms of Payment

2. Property Address: 435 Fair Oaks Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Tournament of Roses Foundation Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATIONSIGNIFICANT EXPOSURE TO LITIGATION (Government Code Section 54945.9(d)(2))
Number of Potential Cases: 1
C. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))

1. City of South Pasadena, et al. vs California Department of Transportation, et al. (LASC Case No. 21STCP01779)
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City of South Pasadena Page 3

2. Californians for Homeownership, Inc., vs. City of South Pasadena (LASC Case No. 22STCP01388)
City Attorney Roxanne Diaz stated that no reportable action was taken regarding any of the items. The City Council will recess into closed session following the regular meeting.

PUBLIC COMMENT

2. Public Comment – General (Non-Agenda Items)
In Person Comments:

Anne Bagasao spoke regarding the 1612 Huntington fire that took place on October 1st.

PRESENTATION

3. PROCLAMATION IN SUPPORT OF THE SAN GABRIEL MOUNTAINS NATIONAL

MONUMENT IN THE CITY OF SOUTH PASADENA
Topher Mathers and Mayor Primuth read the proclamation into the record.

4. PROCLAMATION DECLARING OCTOBER AS NATIONAL DISABILITY

EMPLOYMENT AWARENESS MONTH IN THE CITY OF SOUTH PASADENA Melly Rosehaven and Mayor Primuth read the proclamation into the record.

5. CLEAN POWER ALLIANCE PRESENTATION
Dalia Gomez, External Affairs Manager gave a presentation on behalf of the Clean Power Alliance.

CHANGES TO THE AGENDA

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA None.

CONSENT CALENDAR
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Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 4
Mayor Pro Tem Zneimer requested to pull Item No. 15 for separate discussion. A motion was made by Councilmember Donovan and seconded by Councilmember Cacciotti to approve Item Nos. 7-14 of the consent calendar as modified by the Additional Documents. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Councilmember Braun directed staff to close all matters and bills from the prior City Attorney’s Office, Colantuono, Highsmith & Whatley.

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $54,419.43; GENERAL CITY WARRANTS IN THE AMOUNT OF $491,755.14; ONLINE PAYMENTS IN THE AMOUNT OF $41,612.60; TRANSFERS IN THE AMOUNT OF $3,002,255.52; PAYROLL IN THE AMOUNT OF $857,382.10
Recommendation
It is recommended that the City Council approve the Warrants as presented.

A motion was made to approve recommendation on the Consent Calendar.

8. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE

LIBRARY SPECIAL TAX ANNUAL REPORT AND AUTHORIZING THE
COLLECTION OF THE TAX FOR FISCAL YEAR 2023-2024
Recommendation
It is recommended that the City Council consider adoption of a resolution approving the Library Special Tax Annual Report and authorizing the collection of the Tax by the County of Los Angeles at the Fiscal Year 2023-2024 rates.is recommended that the City Council receive and file the Monthly Investment Report for December 2022.

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, APPROVING THE

ANNUAL LIBRARY SPECIAL TAX REPORT AND

AUTHORIZING THE COLLECTION OF THE TAX AT THE
FISCAL YEAR 2023-2024 RATES
A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7834 was adopted.
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Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 5

9. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND
ASSOCIATES, INC., FOR TEMPORARY STAFFING SERVICES
Recommendation
It is recommended that the City Council consider:

1. Approval of the Second Amendment to the Professional Services Agreement with MV Cheng and Associates, Inc., for temporary staffing services, extending the agreement to June 30, 2024; and

2. Authorize the City Manager, or designee, to execute the Second Amendment.

A motion was made to approve recommendation on the Consent Calendar.

10.CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER WITH CDW GOVERNMENT, IN THE AMOUNT NOTTOEXCEED OF $135,000 FOR THE PURCHASE OF NETWORK HARDWARE

EQUIPMENT, UTILIZING THE SOURCEWELL AND PEPPM COOPERATIVE

PURCHASING PROGRAMS

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, APPROVING A

PURCHASE ORDER WITH CDW GOVERNMENT, IN THE
AMOUNT NOT TO EXCEED OF $135,000 FOR THE

PURCHASE OF NETWORK HARDWARE EQUIPMENT,

UTILIZING THE SOURCEWELL AND PENNSYLVANIA

EDUCATION PURCHASING PROGRAM FOR

MICROCOMPUTERS COOPERATIVE PURCHASING

PROGRAMS
Recommendation
It is recommended that the City Council consider:

1.Adopting a resolution approving a purchase order with CDW Government, in the amount not to exceed $135,000, for the purchase of network hardware equipment;

2.Approve the use of the Sourcewell and PEPPM cooperative purchasing programs for the procurement pursuant to Section 2-99-29(19) and the City's Purchasing Policy; and

3.Authorize the City Manager, or designee, to effectuate the purchase.

A motion was made to approve recommendation on the Consent Calendar.

Resolution No. 7835 was adopted.
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City of South Pasadena Page 6

11.CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT

WITH CALIFORNIA METRO PATROL FOR SECURITY GUARD CONCIERGE SERVICES IN AN AMOUNT NOT-TO-EXCEED $84,600 AND TO EXTEND AGREEMENT FOR UP TO 12 MONTHS
Recommendation
It is recommended that the City Council consider approving the amendment to the agreement with California Metro Patrol for security guard concierge services to increase the contract amount by $84,600, extend the agreement for up to an additional 12-month period, and authorize the City Manager to execute the amendment.

A motion was made to approve recommendation on the Consent Calendar.

12.CONSIDERATION OF APPROVAL OF CITY COUNCIL MEETING MINUTES FOR FEBRUARY 15, 2023 AND MARCH 1, 2023
Recommendation
It is recommended that the City Council consider the approval of the minutes for the Regular Meetings of February 15, 2023 and March 1, 2023.

A motion was made to approve recommendation on the Consent Calendar.

13.SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF

SOUTH PASADENA GRANTING AUTHORITY TO THE CITY MANAGER TO

EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND AMENDING SECTION 2-18-6 OF THE SOUTH PASADENA MUNICIPAL CODE

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SOUTH PASADENA, CALIFORNIA, GRANTING

AUTHORITY TO THE CITY MANAGER TO EXECUTE

CERTAIN CONTRACTS AND OTHER LEGAL
INSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE

SOUTH PASADENA MUNICIPAL CODE
Recommendation
It is recommended that the City Council consider the adoption of an “Ordinance of the City of South Pasadena Granting Authority to the City Manager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-6 of the South Pasadena Municipal Code.”
A motion was made to approve recommendation on the Consent Calendar. 13 - 10
Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 7
Ordinance No. 2383 was adopted.

14.ACCEPT PROJECT COMPLETION, AUTHORIZE FILING OF THE NOTICE OF

COMPLETION FOR THE FAIR OAKS AVENUE TRAFFIC SIGNAL

IMPROVEMENTS PROJECT, AND AUTHORIZE RELEASE OF THE RETENTION PAYMENT TO CROSSTOWN ELECTRICAL AND DATA, INC. IN THE AMOUNT OF $27,368.57
Recommendation
It is recommended that the City Council consider:

1. Accepting the Fair Oaks Avenue Traffic Signal Improvements Project (Project) as complete; and

2. Authorizing the recordation of the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder County Clerk; and

3. Authorizing release of retention payment to Crosstown Electrical and Data, Inc. (Contractor) in the amount of $27,368.57.

A motion was made to approve recommendation on the Consent Calendar.

15.CONSIDERATION OF THE ADOPTION OF AN (A) ORDINANCE TO RESCIND

THE MISSION STREET SPECIFIC PLAN, AND ADOPTION OF ORDINANCES TO AMEND THE SOUTH PASADENA MUNICIPAL CODE CHAPTER 36 (ZONING):
(B) PERTAINING TO A NEW MIXED-USE OVERLAY DISTRICT, ELIMINATING

THE FOCUS AREA OVERLAY DISTRICT, ADDING REFERENCES TO THE NEW

DOWNTOWN SPECIFIC PLAN, ADOPTION OF A NEW ZONING MAP, (C)

UPDATING AFFORDABLE HOUSING INCENTIVES SECTION, (D) ADDING

EMPLOYEE HOUSING SECTIONS, AND (E) UPDATING INCLUSIONARY HOUSING REQUIREMENTS.

Recommendation
It is recommended that the City Council consider adoption of the Ordinances on second reading as follows:
a. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, RESCINDING THE MISSION STREET SPECIFIC PLAN AS ADOPTED IN ORDINANCE NO. 2035
b. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE

CITY CODE OF THE CITY OF SOUTH PASADENA RELATED TO INCREASED

DENSITY INCLUDING REZONING THE EXISTING FOCUSED AREA
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OVERLAY ZONE TO MIXED-USE OVERLAY ZONE AND AMENDING THE

ZONING MAP IN COMPLIANCE WITH THE UPDATED GENERAL PLAN AND THE 2021-2029 (6TH CYCLE) HOUSING ELEMENT
c. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING DIVISION 36.370 (AFFORDABLE HOUSING INCENTIVES) OF ARTICLE 3 (SITE PLANNING AND GENERAL DEVELOPMENT STANDARDS) OF CHAPTER 36 (ZONING) OF THE CITY

CODE OF THE CITY OF SOUTH PASADENA TO REVISE REGULATIONS TO

CONFORM TO STATE DENSITY BONUS LAW (CALIFORNIA GOVERNMENT CODE SECTION 65915)
d. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING CHAPTER 36 ARTICLE 2 DIVISION

36.22 AND CHAPTER 36 ARTICLE 3 DIVISION 36.350 OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA RELATING TO EMPLOYEE HOUSING e. Ordinance No.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH
PASADENA, CALIFORNIA, AMENDING DIVISION 36.375 OF THE CITY CODE

OF THE CITY OF SOUTH PASADENA CODE RELATING TO INCLUSIONARY

HOUSING REQUIREMENTS
Community Development Deputy Director Alison Becker gave a presentation.

COUNCIL MOTION AND ACTION:

A motion was made by Councilmember Cacciotti and seconded by Councilmember Donovan to adopt Ordinance A as presented in the staff report.

The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2378 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Councilmember Braun to adopt Ordinance B as presented in the staff report.

The motion carried 4-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: Zneimer
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City of South Pasadena Page 9
ABSENT: None.

ABSTAINED: None.

Ordinance No.2379 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Councilmember Braun to adopt Ordinance C as presented in the staff report.

The motion carried 4-1, by the following vote:

AYES: Braun, Cacciotti, Donovan, Mayor Primuth
NOES: Zneimer
ABSENT: None.

ABSTAINED: None.

Ordinance No. 2380 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Mayor Pro Tem Zneimer to adopt Ordinance D as presented in the staff report. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2381 was adopted.

A motion was made by Councilmember Cacciotti and seconded by Mayor Pro Tem Zneimer to adopt Ordinance E as presented in the staff report. The motion carried 5-0, by the following vote:

AYES: Braun, Cacciotti, Donovan, Zneimer, Mayor Primuth NOES: None.

ABSENT: None.

ABSTAINED: None.

Ordinance No. 2382 was adopted.

PUBLIC COMMENT – CONTINUED

16. CONTINUED PUBLIC COMMENT - GENERAL
None.
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COMMUNICATIONS

17. COUNCILMEMBERS COMMUNICATIONS
Councilmember Braun – echoed Ms. Bagasao’s comments. She stated that she went down to the site of the Fire on 1612 Huntington. She thanked Fire, PD, and the surrounding agencies for their work at the site. She thanked the SPPD officer for assisting a resident and their cat.

Councilmember Donovan had no comments.

Mayor Pro Tem Zneimer had no comments.

Councilmember Cacciotti spoke regarding his attendance at two meetings at the San Gabriel Valley Council of Governments. The first being the homeless committee where they had presentations by the United Way and discussions on different projects for long term housing and the COG budget. The second meeting was the environmental Energy Natural Resources Committee. They discussed different programs for funding. He represented the City as part of the AQMD Board in the City of Monterey Park. He spoke to the Council and public about the South Pasadena’s Electric Vehicle Conversion of the Police Department Fleet. He recognized the Chief of Police for their efforts in setting the example regarding the electrification project.

Mayor Pro Tem Zneimer inquired on the status of the fitting for the new Police Fleet Vehicles and when they can expect them to be rolled out.

Police Chief Solinsky stated that the first patrol vehicle was delivered. It will be going to one show next weekend. The community should see it around in the next two weeks. We want a community wide unveiling by first week of November.

Mayor Pro Tem Zneimer asked if one has a canine component? Chief Solinsky stated that there is a canine component.

Mayor Primuth stated that he went to the fire site. There were five different units on site. He asked if Chief Dondanville was there.

Chief Dondanville stated that he was not there but one of our acting battalion chiefs was.

Mayor Pro Tem Zneimer asked how many safety personnel stayed after the fire was contained.

Chief Dondanville stated that the last left fire personnel left after 5:30 P.M. 13 - 14
Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 11
Mayor Primuth thanked the police dept. for their dedication and making everyone safe.

Councilmember Cacciotti noticed in the past several days that the Police Department was really engaging with the unhoused in a fair and effective way that is both very strong and compassionate.

Mayor Primuth highlighted his scheduled Clean Power Alliance meeting and Arroyo Verdugo Joint Powers Authority meeting
Councilmember Cacciotti stated that he has visited all 34 cities. He rides his bike or takes the metro. He highlighted the increase in use of Electric Leaf blowers.

18. CITY MANAGER COMMUNICATIONS
City Manager Chaparyan spoke regarding her attendance at the International City Manager’s Conference in Austin, Texas.

City Manager Chaparyan invited Assistant to the City Manager, Tamara Binns, to give a brief update and revisit on the strategic plan taking place next Thursday and Friday, with one session via zoom and two in person.

ADJOURNMENT
There being no further matters, Mayor Primuth adjourned the meeting of the City Council at 8:24 P.M., to the next Special City Council meeting scheduled on Saturday, October 14, 2023.

Respectfully submitted:
_______________________________
Mark Perez
Deputy City Clerk

APPROVED
_______________________________
Jon Primuth
Mayor
Attest:
13 - 15
Regular Meeting Minutes October 04, 2023
City of South Pasadena Page 12
________________________________
Mark Perez
Deputy City Clerk
Approved at City Council Meeting: November 15, 2023
13 - 16
City Council
Agenda Report
DATE:

FROM:

December 6, 2023
Armine Chaparyan, City Manager�
PREPARED BY: H. Ted Gerber, Director of Public Works
Mark Jimenez, Management Analyst
ITEM NO.

SUBJECT: Consideration of a Purchase of an Asphalt Repair Vehicle for the Public Works Department in the amount of $420,952 from Bergkamp Pavement Preservation Solutions Utilizing the
Houston Galveston Area Council of Governments (H-GAC)
Cooperative Purchasing Program
Recommendation
It is recommended that the City Council consider:

Executive Summary
The Public Works Department oversees road maintenance, including pothole repair.

Currently, manual labor is used for pothole repair and small area asphalt patching, but this method has limitations in durability and longevity. An asphalt repair vehicle would provide efficient and effective patching by transporting, and applying hot asphalt mixtures for a durable road surface. The method also reduces the intensity of staff manual labor.

The Bergkamp FPS Flameless Pothole Patcher vehicle features advanced technology, including lnPave Technology for data collection, enhancing patching quality, and reducing costs by tracking pothole replacement in concert with the City's pavement management program. City staff recommend conducting this procurement utilizing cooperative purchasing, which offers a potential cost savings of up to 10%. 14 14 - 1
Purchase of a Public Works Asphalt Repair Vehicle
December 6, 2023

Page 2 of 4 ends

Background
The Public Works Department is responsible for ensuring that the City's streets and roads are safe, accessible, and well-maintained. This includes repairing potholes, resurfacing roads, and building new streets and sidewalks. Currently, the city is without a designated asphalt repair vehicle and instead relies on manual labor for asphalt patching. The process begins with two vehicles and three staff loading the asphalt into a truck before driving to the designated pothole location. The crew then sets up cones, traffic control measures, and lights as needed to ensure a safe work environment. Once the area is secured, the team proceeds to clean the site of debris using brooms. Following the application of an emulsion to the pothole, the crew meticulously places the cold asphalt on top and utilizes rakes to level the repair, followed by compaction. However, the cold patch's longevity is limited and weakens rapidly over time. Conversely, a hot patch provides superior durability and weather resistance. An asphalt repair vehicle mixture, heated to high temperatures, is loaded onto the heavy-duty vehicle for transportation to the job site. Upon arrival, the asphalt is poured and evenly distributed across the road surface using the truck's specialized mechanism. This process ensures a smooth, durable surface that can withstand heavy traffic and the various elements.

Analysis
During the Fiscal Year (FY) 2022-2023 budget adoption process on May 25, 2022, City Council apportioned $300,000 of the City’s State and Local Fiscal Recovery Funds (SLFRF) to purchase an asphalt repair vehicle. Council’s direction was to buy a specialized truck that operated on compressed natural gas (CNG) instead of diesel, and asphalt heating with an electric element instead of propane. This appropriation was readopted in the FY 2023-2024 budget under the SLFRF Fund 206 Special Department Expense Account.

Staff initiated a search for asphalt manufacturers, aiming to procure quotes. However, most suppliers relied on gas for heating asphalt, while their vehicles predominantly ran on diesel. After thorough exploration, the city received a quote from Bergkamp, which manufactures a vehicle powered by compressed natural gas (CNG) while utilizing electric heat. City Staff worked with Bergkamp to review the capabilities of the innovative FP5 Flameless Pothole Patcher asphalt repair vehicle. The City staff had the opportunity to witness a demonstration of the vehicle and ask any questions about its operation and equipment. The vehicle features a hydraulic-driven alternating current (AC) generator that provides consistent onboard electric power to maintain the asphalt material's heat.

Moreover, the unit is designed to plug into stationary power during non-working hours to reduce the waste of hot mix. The truck-mounted unit is powered by the chassis engine through a live Power-Take-Off (PTO), which provides hydraulic power at all engine or travel speeds. The FP5 Flameless Pothole Patcher vehicle includes cutting-edge InPave Technology, an exclusive telematics system from Bergkamp that automates performance data collection for every crew, patcher, and patching material. By seamlessly capturing data from regular operations, InPave empowers staff to evaluate their process and enables the City to make strategic adjustments that enhance patching quality while reducing costs. This technology includes an in-cab, 8-inch tablet with GPS functionality, 14 - 2
Purchase of a Public Works Asphalt Repair Vehicle
December 6, 2023

Page 3 of 4 ends

allowing for easy exportation of mapping data. Additionally, all other data can be exported in various formats for streamlined reporting and detailed analysis. An image of the vehicle is shown in Figure 1.

Figure 1: FP5 Flameless Pothole Patcher vehicle
In accordance with the City’s Purchasing Policy, procurement of the vehicle and related services is in the ‘Goods and/or General Services’ purchase category. In this category, at a value of over $30,000, sealed bidding is required and City Council is the awarding authority. Along with other cities and agencies across the country, the City utilizes a cooperative purchasing organization for public sector procurement, Houston Galveston Area Council of Government (H-GAC). H-GAC operates a unique "Government-toGovernment" procurement service, offering an exclusive cooperative purchasing program for qualifying end users such as States, State Agencies, Local Governments, Districts, Authorities, and qualifying Not-for-Profit Corporations. End users can join the program by executing a free and evergreen Interlocal Contract with H-GAC, which enables them to access competitive offerings for a variety of products and services.

The H-GAC Cooperative Purchasing Program (H-GACBuy) acts as an intermediary for members, soliciting bids and proposals from contractors to provide the necessary products and/or services. All bids are evaluated by H-GAC staff. Bids are awarded based on the percentage discount level on catalog line items and the base unit price on noncatalog line items. Bergkamp has been selected as one of the distinguished recipients of the contract award (SM 10-20). South Pasadena Municipal Code Section 2.99-29(19) and the City’s Purchasing Policy permits the City to engage in cooperative procurement. This allows the City to adopt another public agency’s competitive bidding process for its own procurement.

Accordingly, to align with the City’s Purchasing Policy, City staff is proposing that the City Council grants approval to award Bergkamp for this purchase, in the amount of $420,952.

Purchasing the Bergkamp vehicle is expected to result in up to 10% savings for the vehicle through the cooperative purchasing process.
14 - 3
Purchase of a Public Works Asphalt Repair Vehicle
December 6, 2023

Page 4 of 4 ends

Alternatives
As part of this report, the City Council may entertain alternative options to the recommendation presented, including the possibility of maintaining the status quo and declining the purchase of the asphalt repair truck.

Fiscal Impact
The total cost of the vehicle is $420,952 including taxes and fees. State and Local Fiscal Recovery Funds (SLFRF) in the amount of $300,000 are budgeted for this purchase from SLFRF Account No. 206-3010-3041-8020-000. Staff recommend appropriating additional funds from the Water Enterprise Fund balance and Measure M fund balance that have not yet been included in the FY 2023-2024 budget, in order to pay for the additional $120,952 needed. The additional appropriations would transfer $60,952 from the Water Enterprise Fund into Public Works Water Distribution Vehicles and Equipment Account No. 500-6010-6710-8540-000 and transfer $60,000 from the Measure M Local Return Fund into a new Public Works Measure M Vehicles and Equipment Account No. 236- 6010-6011-8540-000 to partially fund the purchase of the vehicle, in addition to the SLFRF $300,000 funding source.

Key Performance Indicators and Strategic Plan
This item aligns with Strategic Plan priorities “4i” Pursuing the electrification of the City’s fleet. The City’s Climate Action Plan includes a municipal-sector goal (CAP M.2) to electrify the municipal fleet and mobile equipment as well as a transportation-sector goal (CAP T.1) to increase zero-emission vehicle and equipment to 13% by 2030 and 25% by 2045. Though the vehicle is mainly powered by compressed natural gas, the heating element is electric versus the typically installed propane heater, which is in line with the intent of the Strategic Plan priority.

Attachments:

1. Bergkamp Pavement Preservation Solutions Quote

2. Municipal Code Section 2.99-29(19) and Corresponding Purchasing Policy 14 - 4
ATTACHMENT 1
Bergkamp Pavement Preservation Solutions Quote
14 - 5
Contract
No.: HT06-20 DatePrepared: 2023-11-15
Buying
Agency: Contractor:

Contact
Person:

Prepared
By:

Phone: Phone:

Fax: Fax:

Email: Email:

Product
Code: D7 Description:
111749
Cost Cost
5762 140
190 318
235 338
835 359
398 33
26938 851
812 368
551
91 215 184383
104
164 Subtotal B: 223085
Cost Cost
1752
0 Subtotal C: 1752
1%
1 336586 = Subtotal D: 336586
Subtotal E: 1500
Cost Cost
3375 -2169
42524 39,136
Subtotal F: 82866
420952
Trailer Towing Package AM/FM/WB Radio with Bluetooth
BENDIX LANE GUIDANCE SYSTEM WITH 15 MINUTE

OFF TIMEOUT
Premium High Back Driver Seat
Premium High Back Passenger Seat
11/32x3-1/2x10-3/16" Frame 120KSI Back Up Alarm
224" Wheelbase
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) [email protected]
E. H-GAC Order Processing Charge (Amount Per Current Policy) D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) Description
Adjustable Steering Column
For this transaction the percentage is:

Driver Controlled Differential Lock (One Axle)
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Dual West Coast Mirrors w/LH-RH Remote BERGKAMP FP5 FLAMELESS PATCHER

CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
M2-112, Conventional Cab, SBFA, TRA (PRL-20M)
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:

This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.

City of South Pasadena CA Houston Freightliner
Adam Neuse
713-580-8148
Delivery Date: G. Total Purchase Price (D+E+F):

Subtotal From Additional Sheet(s):

Quantity Ordered:

F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges X Subtotal of A + B + C:

CA State Sales Tax
Freightliner Standard Destination Charge Discount
AGILITY 80 DGE CNG FUEL TANKS BOC
Description
3000 RDS AUTOMATIC TRANSMISSION
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B).

Description Description
Premium Cab Insulation
L9N 320 HP N-GAS, 1000 LB FT TQ Enhanced Stability Control DA-F-13.3-3 13,300 LB FRONT AXLE
LH/RH Electric Windows
Subtotal From Additional Sheet(s):

Air Cab Mounts
LH/RH 8" Bright Convex Fender Mirrors
13,300 LB TAPERLEAF FRONT SUSPENSION
14 - 6
flGACBuy
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ATTACHMENT 2
South Pasadena Municipal Code Section 2.99-29(19) and
Section F of the City’s Purchasing Policy
14 - 7
14 - 8
South Pasadena City Code 2.99-29 Purchasing system. Page 10 of 11 Procedures Prohibited . Purchases of supplies, materials, equipment or services shall not be split into smaller orders or components for the purpose of avoiding competitive bidding or more rigorous purchase procedures. (17) Equipment Leasing Agreements.
(a) As used in this section:

1. "Leasing of nonpurchasable equipment" means equipment which is available through "lease only" plans;

2. "Leasing purchasable equipment" means equipment which can be acquired through "lease with option to purchase" type plans; (b) Equipment Leasing . Leasing of purchasable or nonpurchasable equipment shall be in accordance with subsections (7), (8), (9), (10) and/or (19) of this section.
(18) Maintenance Agreements.
(a) As used in this section, "maintenance agreements" means agreements with maintenance service providers for the maintenance of city equipment in good operating condition subject to terms and conditions agreeable to both the provider and the city.
(b) Maintenance agreements shall be signed or terminated before agreement expiration by the purchasing agent with prior approval of the department head responsible for the equipment.
(19) Noncompetitive Procurements. Nothing contained in this section shall prohibit procurement made by sole source, single source, or cooperative procurement methods as addressed through and in accordance with the purchasing policy, where competitive bidding may otherwise be required. (20) Library Books and Periodicals. The city librarian may purchase library books, periodicals, audiovisual, CD-ROM, and electronic format materials in accordance with the budget approved by the city council. (21) Nothing contained in this section shall prohibit the city from purchasing supplies, services or equipment, without complying with the herein bidding procedure, from a supplier who offers the same or better price, terms and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency; provided, that the competitive procurement process of the other agency meets "he South Pasadena City Code is current through Ordinance No. 2373, and legislation passed through February 1, 202~ 10- 86
it makes sense to do so. In any event, using departments should keep records of prospective bidders who contact the City to specifically request being included on a bidder’s list for future business opportunities. The department should review and update the bidder’s list annually.

Note: Given the City’s participation in CUPCCAA, the Public Works Department is required to establish and maintain lists of qualified contractors, identified by category of work, and provide notice to them of bidding opportunities for construction projects.

Recordkeeping
Using departments must retain bid documents in accordance with the City’s records retention schedule.

Competitive Bidding Solution (E-Procurement)
As part of the City’s efforts to continually evaluate processes and procedures for efficiency improvements, Finance Department staff will partner with the City Clerk and other staff members to assess e-procurement solutions to determine whether such a system should be procured for administering competitive bidding processes. Any such system shall adhere to the purchasing requirements specified in this document.

F. Purchasing Related Programs, Procedures and Requirements This section of the manual includes information on purchasing-related programs and procedures.

Purchase Requisition and Purchase Order Required
Unless procured by City-issued purchasing card, all purchases of goods and services greater than $2,500 require the submittal of a properly completed purchase requisition form and approval of a purchase order by the Purchasing Agent. Purchasing agent shall develop workflow processes.

Use of Blanket Purchase Orders
Blanket purchase orders are term contracts (usually for one year) for goods and/or services that can be purchased as needed throughout the year, as opposed to purchase orders that are used for onetime purchases. Blanket purchase orders are typically used for operational supplies such as hand tools, equipment, parts for equipment, etc., but can also be evaluated for other supplies that are required by using departments.

Local Vendor Purchasing Preference
Purchases from South Pasadena vendors are strongly encouraged where competitive prices and quality are apparent. When general funds are used for a purchase, local (in-city) vendors will be given a five percent preference of the quoted price. The cost of doing business in the City of South Pasadena is acknowledged to be considerably higher compared to the cost of doing business outside of the city. As further rationale for local preference is that one percent of the sales tax on most acquisitions returns to the City General Fund as revenue, effectively reducing the procurement cost.

Cooperative Procurements (“Piggybacking”)
The use of cooperative purchasing programs is encouraged as a way to obtain goods and/or services by aggregating volume, securing value pricing and reducing administrative overhead. Cooperative purchasing methods generally include the use of another public entity’s (local or state) competitive bidding process to establish a contract with that agency’s awardee (also known as “piggybacking”). 14 - 13
14 - 9
Additionally, there are numerous regional and national purchasing cooperatives that offer cost free memberships to access databases of available goods and/or services. Examples of state contracts and purchasing cooperatives include:

California Multiple Award Schedules (CMAS) of the Department of General Services (DGS), OMNIA Partners, Public Sector (formerly U.S. Communities), Sourcewell (formerly National Joint Partners Alliance), NASPO ValuePoint (formerly WSCA-NASPO, or the Western States Contracting AllianceNational Association of State Procurement Officials), and nppgov (national cooperative based in Seattle, WA)
Non-competitive Procurements
Non-competitive procurements represent purchases made without competitive bidding where it may otherwise be required. Examples of such procurements are provided below.

Sole source. A sole source procurement represents a purchase that can only be obtained from a single source.

Single source. A single source procurement represents a purchase that can be obtained from more than one source, but a decision is made to source the purchase based on compelling factors such as price/value, degree of specialization or technical expertise, or product standardization.

Cooperative procurements. Cooperative purchases leverage competitive bidding conducted by another agency, as specified above.

The City Manager or designee may authorize the purchase of goods and services up to $30,000 without competitive bidding if it is in the best interest of the City. The purchasing department must provide a written description explaining why competitive bidding is not in the City’s best interest.

Sourced purchases of goods and services greater than $30,000 must be approved by the City Council.

When submitting a purchase requisition for a sourced purchase, using departments must provide a written justification that explains why the procurement cannot be competitively bid.

Procuring Goods or Services During Emergencies
Emergency events that pose threats to life or property may require immediate purchases without complying with competitive bidding or other policy requirements. Requirements for making purchases in emergency situations are contained in Articles XI (Purchasing) and XIII (Awarding Public Works Contracts)
(https://www.codepublishing.com/CA/SouthPasadena/#!/SouthPasadena02.html). Emergency contracts may be subject to Public Contract Code Section 1102 and 22050.

Note: During declared disasters where the City may seek reimbursement from the Federal Emergency Management Agency (FEMA), many purchases must be procured using competitive bidding methods as established by the granting agency.

Environmentally Preferable Purchasing
In seeking to encourage the preservation and improvement of the environment, the City is establishing an Environmentally Preferable Purchasing Policy (EPP). The overall objective of the EPP is to help ensure that City purchases:
14 - 14
14 - 10
•
•
•
•
•
•
•
•
15 15 - 1
City Council
Agenda Report
DATE: December 6, 2023
FROM: Armine Chaparyan, City Manager fr&"
PREPARED BY: H. Ted Gerber, Director of Public Works
ITEM NO.

SUBJECT: Consideration of Approval of Task Orders with UltraSystems, Ninyo & Moore, & SEITec for Environmental, Geotechnical, and Preliminary Design Reports for the Huntington Drive Regional Green Street Stormwater Project
Recommendation
It is recommended that the City Council consider approving:

Executive Summary
This item is related to conducting three cooperative efforts through on-call professional services task orders to establish project studies and reports which will be used to apply for grant funding to support a City stormwater infrastructure project. With estimated project construction costs in the millions of dollars, and federal, state, and local funding opportunities only prioritizing projects that have completed environmental, geotechnical, and preliminary design reports, City staff is recommending proceeding with this initial project work in order to apply for construction funding.

Huntington Drive Regional Green Street Stormwater Project Environmental, Geotechnical, and Preliminary Design Reports
December 6, 2023

Page 2 of 4 ends

Background
The City’s Public Works Department is responsible for developing and implementing the City’s Capital Improvement Program (CIP), including improvements of the City’s stormwater and urban runoff infrastructure. The proposed project location would be under the Huntington Drive median between the intersections of Marengo Avenue to the west, and Wayne Avenue, to the east, approximately 2,000 ft. in length. The project would involve diverting water from two existing storm drains; one diversion at the Marengo Avenue storm drain, near the intersection of Marengo Avenue and Huntington Drive and the other at Wayne Avenue storm drain, near the intersection of Wayne Avenue and Huntington Drive. An underground storage chamber pipe/tunnel is proposed beneath the median with vertical dry wells connected to the underside of the storage chamber. The landscaping along with medians and/or parkways would be increased with native trees, and turf would be removed and replaced with drought tolerant plants.

Section 303(d) of the Clean Water Act requires States to prepare a list of water bodies that do not meet water quality standards, and establish pollutant load allocations for each of these water bodies, that is, a total maximum daily load (TMDL) that will likely achieve attainment of water quality standards. A TMDL represents an amount of pollutant that can be released into a specific water body without causing a decline in water quality and beneficial uses.

Stormwater and urban runoff is conveyed through Municipal Separate Storm Sewer Systems (MS4s) and ultimately discharged into receiving waters of the Los Angeles Region. The Los Angeles Regional Water Quality Control Board (LARWQCB), under the jurisdiction of the States Water Resources Control Board (SWRCB), issues permits under the NPDES Program. The NPDES program requires municipalities and counties of medium and larger population sizes to obtain MS4 Permits for discharges of stormwater runoff. The City is a co-permittee for an NPDES Permit issued by the LARWQCB, along with Los Angeles County, the LA County Flood Control District, and the many incorporated cities within Los Angeles County.

The MS4 Permit contains effluent limitations, receiving water limitations, minimum control measures requirements, and TMDL provisions. California State law requires Regional Boards to include an implementation plan for TMDLs and these plans generally include compliance schedules. The MS4 Permit outlines the process for developing watershed management programs (WMP), or enhanced watershed management programs (EWMP), as part of the implementation plan for applicable TMDLs.

The majority of South Pasadena’s land area is within the Upper Los Angeles River (ULAR) watershed. The ULAR EWMP requires the City to implement stormwater capture projects within this drainage area. Specifically, the EWMP's predicted stormwater capture capacity for the subwatershed that the project is within requires 13.3 acre-feet of stormwater capture capacity by 2028 (see EWMP Appendix 7A, Table 7A15 - 3 Huntington Drive Regional Green Street Stormwater Project Environmental, Geotechnical, and Preliminary Design Reports
December 6, 2023

Page 3 of 4 ends

40, included as Attachment 4). This project, categorized as a green street best management practices (BMP) project, will support the stated goals of the EWMP, and the streets impacted by this proposed project are included in the EWMP as screened green street opportunities. The EWMP Implementation Strategy has set forth a goal of addressing Water Quality Priorities with 30% of the total control measure capacity made up of green streets, by the year 2028, and this project will contribute toward this goal.

Within this subwatershed, the EWMP lists the implementation of both "green streets" and regional stormwater infiltration or capture/use projects as an optimal approach to reducing pollutant loading and meet water quality milestones.

City council received a brief overview of this project at the July 27, 2022 prior to the City applying for funding. The project has not received funding from sought after federal, state, and local opportunities due to a lack of technical development of the proposal.

Analysis
On July 27, 2022, the City Council authorized the approval of multiple Master Service Agreements with professional services consultants for Public Works related on-call assignments. UltraSystems Environmental, Inc., Ninyo & Moore, and SEITec, Inc. are among the consultants approved by the City Council, having submitted proposals to provide Environmental Consulting and Document Services, Material Testing and Geotechnical Engineering Services, and Stormwater, Flood Plain, and Hydrogeological Engineering Services, respectively. All three firms are well qualified to complete the scopes of work required.

Ultrasystem’s scope of work, under this task order, includes the preparation of an Initial Study pursuant to the requirements of CEQA § 21080 and § 15060 through § 15065 of the CEQA Guidelines. The Initial Study will include evaluations related to the project on air quality / greenhouse gas emissions, a cultural resources assessment, a noise impact assessment, analysis of vehicle miles traveled, and an arborist study. Should the City determine that, based on the Initial Study, there is no substantial evidence that the project would cause a significant effect on the environment, or that certain measures would avoid or mitigate potentially significant effects to a level of insignificance, UltraSystems would prepare a Mitigated Negative Declaration (MND) for the project.

Ninyo & Moores’s scope of work, under this task order, includes conducting a geotechnical evaluation for the project, including performing subsurface exploration and percolation testing to evaluate the tunneling conditions for the water storage tunnel and to evaluate the infiltration characteristics of the subsurface soils beneath the tunnel invert elevation.

SEITec’s scope of work, under this task order, includes revising the City’s 2022-2023 project feasibility study and Safe Clean Water Program (SCWP) application for the projects grant funding application to include geotechnical and environmental study/report findings, and supporting preliminary design report, including 30%-complete 15 - 4
Huntington Drive Regional Green Street Stormwater Project Environmental, Geotechnical, and Preliminary Design Reports
December 6, 2023

Page 4 of 4 ends

plan and profile drawings and details, technical specifications for the final alignment, and information related to the selected construction/installation technology.

The Master Service Agreements for each on-call consultant include ‘Task Order’ exhibits that are executed based on the specific scope for each specific task or project.

To ensure that use of these on-call professional services follows City Council’s adopted procurement policy, Task Orders above the City Manager’s spending authority, such as this item’s proposed work, are brought to Council for approval.

Fiscal Impact
Adequate funding for the Ultrasystems environmental study ($86,298) scope of work has been adopted in the FY 2023-2024 Budget under the Public Works Engineering and Administration Operations Budget for Professional Services Account No. 101-6010- 6011-8170-000 within the $181,000 line item for professional on-call engineering services.

Adequate funding for the Ninyo & Moore geotechnical ($116,952) and SEITec preliminary design report ($132,634) scopes of work (total of $249,586) have been adopted in the FY 2023-2024 Budget under the Huntington Drive Green Street CIP Project, with $250,000 appropriated to CIP Account No. 400-9000-9411-9411-000. This account includes a $250,000 transfer from the Safe Clean Water Program Measure W Fund Account.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website.

Attachments

1. Proposed Task Order with UltraSystems Environmental, Inc.

2. Proposed Task Order with Ninyo & Moore

3. Proposed Task Order with SEITec, Inc.

4. Master On-Call Professional Services Agreements with UltraSystems Environmental, Inc., Ninyo & Moore, and SEITec, Inc.
15 - 5
ATTACHMENT 1
Task Order – UltraSystems Environmental, Inc. Huntington Drive Regional Green Street Environmental Study
15 - 6
Master On-Call Professional Services Agreement – Consultant Services – Task Order

Page 1 of 13 ends

TASK ORDER NO. ___-001
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-152)
This Task Order No. ___-001 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and UltraSystems Environmental, Inc. ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated November 30, 2023 by which the Consultant agreed to perform Environmental Consulting and Document Services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

Huntington Drive Regional Green Street Environmental Study The preparation of an Initial Study pursuant to the requirements of CEQA § 21080 and § 15060 through § 15065 of the CEQA Guidelines. The Initial Study will include evaluations related to the project on air quality / greenhouse gas emissions, a cultural resources assessment, a noise impact assessment, analysis of vehicle miles traveled, and an arborist study. Should the City determine that, based on the Initial Study, there is no substantial evidence that the project would cause a significant effect on the environment, or that certain measures would avoid or mitigate potentially significant effects to a level of insignificance, Consultant would prepare a Mitigated Negative Declaration (MND) for the project.

Task 1 – Project Initiation, Project Management, Coordination, Project Description:

Task 1.a – Kick-Off Meeting: A project kick-off meeting (via Zoom meeting) between the Consultant, other project consultants, and City public works staff will be scheduled to finalize the work program, identify and collect materials in the possession of the City (i.e., any existing studies in the immediate area) relevant to the performance of this work assignment, establish working relationships between all project participants, clarify scheduling and budgetary issues, define avenues of communication and discuss any other related matters concerning the contract.

Task 1.b – Project Management and Coordination: This task facilitates the conduct of routine project management activities in the furtherance of Consultant’s contractual obligations to the City on this assignment. To maximize interactions between Consultant and other project consultants, enhance opportunities for the conveyance of information, 15 - 7
Master On-Call Professional Services Agreement – Consultant Services – Task Order

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and to provide a mechanism to address and resolve outstanding issues as they arise throughout this work effort, one (1) additional meeting and four (4) additional progress meetings via phone have been budgeted. To the extent feasible, meeting schedules will correspond with draft deliverables or related milestone events and will be preceded by the delivery of draft documents to the City for their review, prior to the meeting date.

Consultant will be available throughout the term of this work effort to respond to City requests for input concerning various aspects of the CEQA process. Additional meetings beyond the number indicated would be compensated for in accordance with the terms and conditions contained in the Fee Schedule.

Task 1.c – Project Description: Within 10 days from the notice to proceed and receipt of necessary project related information, Consultant will prepare a project description for use in the CEQA Environmental Document (IS/MND) to be prepared for the project. This section will contain all the information required under § 15124 of the CEQA Guidelines including location; project objectives; and the technical, and environmental characteristics of the project. In addition, the intended uses of the document will be described, including a list of discretionary actions requiring approval to implement the project; a list of agencies expected to use the CEQA document in their decision-making process; and a list of environmental consultation requirements to be met through the IS/MND. The project description will include a thorough description of the overall architectural site plan; permitted uses, development standards, and circulation patterns. In addition, project construction activities will be characterized and anticipated by construction phases and duration will be discussed along with proposed equipment and construction staging areas.

The draft project description will be submitted the City staff for review and finalized after comments are received.

Task 1 Deliverables: One electronic copy each in MS Word and Adobe Acrobat PDF format of the Draft and Final Project Description.

Task 2 – Prepare Technical Studies/Reports/Assessments/Data Runs:

Task 2.a – Background Data Collection/Analysis: This Task facilitates the efforts by Consultant Project Team to identify, collect, review, and assess publicly available documents and other secondary data containing information relevant to preparing the upcoming Initial Study but for which no specific technical report has been or will be prepared. Sources of data to be used in this analysis include the City’s General Plan, Municipal Code, and other CEQA documents prepared for other proposed or approved projects in the nearby project vicinity.

Task 2.b – Air Quality & GHG Emissions: Consultant will prepare the air quality/greenhouse gas emissions section for the Initial Study. Existing conditions will be documented by summarizing baseline air quality information, including area topography and meteorology and their influence on air quality; the relevant state and federal ambient air quality standards (AAQS); ambient monitoring data from the closest monitoring station(s) to the project site for the past three years; and attainment status with respect to state and federal AAQS. Ambient monitoring data available from the South Coast Air 15 - 8
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Quality Management District (SCAQMD), California Air Resources Board (ARB), and U.S. Environmental Protection Agency (USEPA) websites will be incorporated. The setting will also identify existing and reasonably foreseeable sensitive receptors near the project site. It will also identify existing major sources of air pollutants in the project vicinity, including sources of toxic air contaminants and odorous emissions. The regulatory setting will also discuss plans to achieve the state and federal AAQS, and rules and regulations that may apply to stationary sources associated with operation of the proposed project. Consultant will coordinate with the project team to develop construction equipment and phasing assumptions. Maximum daily construction emissions of volatile organic compounds (VOC), oxides of nitrogen (NOx), carbon monoxide (CO), particulate matter (PM10, PM2.5) and sulfur oxides (SOx) will be estimated with the California Emissions Estimator Model® (CalEEMod). Operational emissions, including those from project-generated traffic, will be estimated with the same software. Where significant impacts are identified, mitigation measures will be identified and discussed. Mitigation measures in the form of land use and energy policies and best management practices will be recommended to reduce or avoid potential project specific or cumulative impacts on air quality. Where possible, the effectiveness of the mitigation measures will be quantified, and the significance of the project impacts with mitigation will be reevaluated and compared to the significance thresholds. The GHG analysis will obtain information necessary to evaluate the two significance criteria prescribed in Appendix G of the CEQA Guidelines. One criterion requires estimation of the GHG emissions by the project, and the other evaluates the project’s consistency with GHG reduction policies and programs.

The emissions estimation portion of the analysis will include the following:
 Using CalEEMod, calculate annual emissions of the principal GHGs (carbon dioxide, methane, and nitrous oxide) and carbon dioxide equivalent (CO2e) during construction.
 Following SCAQMD guidance, “amortize” construction emissions over 30 years of project operations.
 Review the traffic impact analysis prepared for the project to determine whether there would be an increase in vehicle miles traveled (VMT) and/or a change in traffic volumes and speeds due to the project.
 Use the ARB’s EMFAC2017 software to estimate annual traffic related GHG emissions without and with the project. These emissions will be combined with the annual amortized construction emissions to determine annual GHG emissions.  Propose, with input from the City, quantitative or semi-quantitative thresholds of significance for GHG emissions for use in this analysis.  Recommend mitigation measures, as needed, for GHG emissions from the project.

The second portion of analysis will include a review of applicable GHG emissions reduction policies and plans to determine whether the project would conflict with those plans. Consultant’s approach will be to examine General Plan provisions that prescribe or enable GHG emissions control. Consultant will also determine whether the project would be designed to comply with the provisions of the California Green Building Code, Title 24, Part 11 of the California Code of Regulations or would otherwise incorporate measures to minimize energy use. These project features would assist the City in meeting its GHG emission reduction targets.
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Task 2.c – Cultural Resources - AB 52: Consultant will prepare a Cultural Resource Assessment with a Phase I Records Search for a one-mile radius of the project site. The Native American Heritage Commission (NAHC) would be contacted to request a search to identify Sacred Lands and cultural significant sites, if any, and obtain a list of Native American tribes, organizations and interested individuals that should be contacted to provide information on culturally important sites within the one-half mile Area of Potential Effect (APE). Prehistoric and historic archaeological literature and record reviews would include prior Environmental Impact Reports (EIRs), cultural technical reports, site records, previous assessments, research designs, monitoring programs, and related cultural documentation to identify cultural resources within the APE. Records would be reviewed at the California Historical Information Systems (CHRIS) center in Fullerton, CA. A pedestrian survey of the project site following standard professional archaeological procedures would be conducted to determine if cultural resources are present on the surface and identify areas with a high possibility of containing subsurface cultural resources.

Artifacts, features, sites, and structures greater than 50-years of age would be photographed and recorded. Based on these data, a Phase I Cultural Resource Survey Report would be prepared to: (1) document research methodology and findings, (2) provide recommendations for avoidance or preservation of cultural resources that may be encountered during construction or other project activities, and (3) provide mitigation measures to protect and preserve cultural resource if avoidance is not feasible in compliance with CEQA and local standards. A site record and/or site record update would be completed and submitted to appropriate agencies upon completion of the field survey.

The Phase I Cultural Report would be provided as an appendix to the IS/MND.

Task 2.d – Noise Impact Assessment: Consultant will prepare a noise impact assessment that will form the basis of the noise section of the CEQA compliance document. The noise assessment will document ambient noise levels experienced along studied roadway segments and at the property lines of any existing sensitive receivers near the project site (i.e., existing church and single-family residential units. It will estimate noise levels with project operation and existing sources of literature documenting stationary sources.

Ambient noise levels will be documented using a Quest Technologies, SoundPro, DL-1- 1/3 noise meter that meets the standards outlined in ANSI S1.13-1995 (American National Standard Measurement of Sound Pressure Levels in Air). Noise levels generated by construction activities will be calculated. Consultant has substantial experience with calculating noise levels, including demolition and site preparation, excavation, and building construction. Estimated construction noise levels will be compared to the City’s General Plan Noise Element, and the Municipal Code to determine whether significant impacts would occur. Using noise prediction modeling, Consultant will determine the potential for the project to cause a substantial permanent noise increases above levels without the project at the property line. Predicted noise levels will be compared to adopted thresholds and goals, policies, and objectives from the City’s General Plan and conclusions will be drawn as to whether any potential increase would represent a significant acoustical impact requiring mitigation. Noise levels generated by onsite uses, machinery during construction, construction delivery trucks, landscape equipment, will also be discussed and compared to adopted standards. Mitigation will be proposed for all significant noise impacts. Use of heavy earthmoving equipment during construction can generate enough 15 - 10
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vibration to adversely affect nearby receivers. Consultant will perform a vibration screening analysis, using methods and reference vibration levels from the Federal Transit Administration’s Transit Noise and Vibration Impact Assessment Manual (2018) to determine whether construction vibration would be high enough to damage structures or cause annoyance to sensitive receivers.

Task 2.e – VMT Analysis: According to the City of South Pasadena’s Traffic Impact Analysis (TIA) Guidelines, June/July 2020, this type of project is identified as having the presumption of a less than significant impact; therefore, a full traffic analysis would not be required, and a trip generation memo will be considered sufficient unless the City has specific concerns related to project access and interaction with adjacent intersections.

Based on a preliminary evaluation, the project is expected to generate less than 50 peak hour trips. Hence the traffic consultant will provide a trip generation memorandum letter that concludes that the proposed project is exempt from a full level of service (LOS) analysis based on the adopted guidelines from the City of South Pasadena. Additionally, based on a preliminary evaluation of the Los Angeles County area, the SCAG model, the project is expected to qualify for Low VMT Area Screening and would be considered to have a less than significant impact without the need for mitigation or detailed VMT modeling.

Task 2.f – Arborist Report: Review and summarize relevant provisions of the City of South Pasadena Municipal Code and develop significance criteria under CEQA. Prepare report with background information on city regulations, study methods, on-site field survey and conclusions. The report would include an inventory of all heritage, significant and specimen trees on-site, individual trunk diameter measurements, height, canopy dimensions, health and visual ratings, pertinent comments, photographs, and a tree map for the project. After one set of review comments from the City, Consultant will revise and finalize the report.

Task 2 Deliverables: One (1) electronic copy in PDF and MS Word format of all Task 2 Technical Reports.

Task 3 – Administrative Draft Initial Study, Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program:

Task 3.a – Administrative Draft Initial Study: Consultant will prepare an IS pursuant to the requirements of CEQA §21080 and §15060 through §15065 of the CEQA Guidelines.

Technical analysis will be conducted for different environmental resource areas, as needed, and well supported responses for all questions listed in CEQA Appendix G will be provided. Environmental Topical Areas include: Aesthetics, Greenhouse Gas Emissions, Population/Housing, Agriculture and Forestry Resources, Hazards & Hazardous Materials, Public Services, Air Quality, Hydrology/Water Quality, Recreation, Biological Resources, Land Use/Planning, Transportation/Traffic, Cultural Resources, Mineral Resources, Tribal Cultural Resources, Geology/Soils, Noise, Utilities/Service Systems, Energy, Mandatory Finding of Significance, and Wildfire. The information developed in the IS will serve as substantial evidence that supports a preliminary conclusion that: (1) the project would not 15 - 11
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produce a significant effect on the environment, and a Negative Declaration (ND) may be issued, or (2) the project would not produce a significant effect on the environment provided that certain mitigation measures are implemented, and a Mitigated Negative Declaration (MND) may be issued, or (3) an Environmental Impact Report (EIR) should be prepared. Should the City determine that, based on the Initial Study, there is no substantial evidence that the project would cause a significant effect on the environment, or that certain measures would avoid or mitigate potentially significant effects to a level of insignificance, Consultant would prepare a Mitigated Negative Declaration (MND) for the project.

Task 3.b – Administrative Draft MND and Draft MMRP: Consultant will use the Initial Study as the basis for preparation of the administrative draft MND. Mitigation measures would be selected to avoid or reduce potential environmental impacts to less than significant levels, where feasible. Consultant will also prepare a draft MMRP pursuant to CEQA Guidelines § 15097. The MMRP will specify: (1) the responsibility for implementation; (2) the timing for implementation; (3) the mechanisms of monitoring activities, including the frequency, contact and format for reporting requirements; and (4) the content, requirements, and ultimate disposition of a Final MMRP. Consultant will submit the administrative draft IS/MND and MMRP to City staff for review and comment.

Task 3 Deliverables: One electronic copy each in MS Word and Adobe Acrobat PDF format of the Administrative Draft Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.

Task 4 – Public Draft Initial Study, Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program:

Task 4.a – Public Draft IS/MND and MMRP: After receipt of the City’s comments on the administrative draft IS/MND and MMRP, Consultant will revise the administrative Draft IS/MND and MMRP. Based on the comments received, Consultant will resubmit the Draft IS/MND to the City as the Public Draft IS/MND. After City’s review and approval, Consultant will finalize the Draft IS/MND for print and public circulation. Please note that it is anticipated that there will be two (2) rounds of comments between City staff, other consultants, and Consultant relating to the Draft and Final Initial Study.

Task 4 Deliverables: One electronic copy in MS Word format of the Draft Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.

Task 5 – Public and Agency Review:

Task 5.a – Public and Agency Review of Draft IS/MND: This task facilitates efforts to be undertaken to post, file and circulate the Draft IS/MND. Distribution will occur in accordance with a list to be provided by City staff. Consultant will prepare a master copy of the Draft IS/MND for reproduction. Consultant will coordinate the production of copies for public distribution and deliver the environmental document (IS/MND) to the State Clearinghouse. The budget for this scope of work includes the payment of any required 15 - 12
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fees and assumes the reimbursement of fees by the City. This Task will be completed via the work efforts identified below.
 Consultant will secure a distribution list from City Staff and subject it to review to make certain that it includes all applicable Local, Responsible and Trustee agencies defined in CEQA Guidelines § 15381 and § 15386.
 Consultant will prepare and distribute a Notice of Completion (NOC) which will also serve as the environmental document transmittal form to all recipients of the NOI, public Draft IS/MND, and Draft MMRP.
 Consultant will prepare and distribute a Notice of Intent to Adopt (NOI) to the County Clerk and State Clearinghouse to announce the 30-day public review period as required by Public Resources Code § 21091(b) and CEQA Guidelines § 15073(a). Consultant will send the NOI by certified mail or Federal Express to verify receipt. The NOI, Draft Initial Study/Mitigated Negative Declaration and Draft MMRP will be filed electronically with the State Clearinghouse along with the Notice of Completion.
 Consultant will mail up to 25 required notices to affected agencies and interested persons or stakeholders. Mailings will be via US mail.
 Consultant will also send via certified mail all noticing to Native American Tribes.

The proof of deliveries will be assembled and provided to the City to document compliance. The NOI will indicate the final day for accepting written comments.  Consultant will also have the Notice of Intent (NOI) posted in a local newspaper of general circulation.

Task 5 Deliverables: One electronic copy each in MS Word and Adobe Acrobat PDF format of the Notice of Completion, Notice of Intent to Adopt, Final Distribution List, verifications of document delivery/receipt and filing fee payment receipts.

Task 6 – Final IS/MND/MMRP/Public Hearings/NOD:

Task 6.a – Response to Comments: Consultant will prepare responses to environmental comments received on the Draft IS/MND. Upon receipt of comments on the IS/MND during the 30-day review period, Consultant would review the content of the letters to determine the nature and extent of the response to comments (RTCs) effort. This scope of work assumes Consultant will prepare responses for up to twenty separate environmental comments (not comment letters) received on the Draft IS/MND. The RTCs would be provided to the City and after receiving one set of consolidated comments from the City, the RTCs would be finalized. Responding to over 20 separate comments in the Response to Comments document would be compensated for in accordance with the terms and conditions contained in the Fee Schedule.

Task 6.b – Final IS/MND/MMRP: Consultant will prepare the final IS/MND that will include revisions to the Draft IS/MND based on comments received. If required, Consultant will assist the City in soliciting and incorporating the views of Responsible and Trustee Agencies regarding the scope and appropriateness of the monitoring and reporting program and finalize the MMRP.
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Task 6.c – Public Hearing Attendance (2): Consultant will attend one Planning Commission and one City Council public hearing for the proposed project to answer questions regarding the environmental document and impact analyses. If required, Consultant, in cooperation with City staff, shall prepare any materials that would be required and will participate at such meetings to the extent determined appropriate. Should environmental issues arise at those hearings requiring additional investigation(s) beyond the scope of this proposal, v will provide the City with specific recommendations concerning an appropriate response(s) and, following the City’s authorization to proceed, will undertake the preparation of any additional studies that may be required because of determination by the City. Attendance at additional public hearings beyond the two identified above would be compensated for in accordance with the terms and conditions contained in the Fee Schedule.

Task 6.d – Notice of Determination: Consultant will prepare the project Notice of Determination (NOD) and post it after the City has certified the Final IS/MND.

Consultant’s staff will post the NOD with the Office of the County Clerk – Los Angeles County within two days of the approval of the Final MND. The payment of Los Angeles County Clerk filing fees ($75) necessary to file the NOD with the County Clerk and the filing fees for the 2022 California Department of Fish and Wildlife (CDFW) in the amount of $2,764.00 will be paid directly by Consultant and be reimbursed by the City. A copy of the NOD will also be sent electronically to the State Clearinghouse (OPR) for its file.

Task 6 Deliverables: One electronic copy each in MS Word and Adobe Acrobat PDF format of the Draft Response to Comments. One electronic copy in MS Word format of the Final Response to Comments, and Final IS/MND including the Final MMRP. One electronic copy each in MS Word and Adobe Acrobat PDF format of the Notice of Determination.

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Betsy A. Lindsay
UltraSystems Environmental, Inc.
16431 Scientific Way
Irvine, CA 92618
Telephone: (949) 788-4900

4. SCHEDULE. Consultant shall complete the Task Order by the date listed below, or, if specified, in accordance with the required schedule of milestones listed below:

All scope items listed in this task order shall be completed within seven (7) months from the execution of this task order.
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Estimated Task Milestone Schedule:

Task
No. Task Name Task Duration (Weeks)
Cumulative
Duration (Weeks)
1 Project Initiation, Project
Management, Project Description 3 3
2 Prepare Technical Studies 6 7
3 Draft Initial Study and Mitigated
Negative Declaration 4 9
30 Day Public Review Period 4.5 14
4 Response to Comments and Final
IS/MND 3 16
5 Public and Agency Review 1 17
6 Public Hearings TBD TBD

5. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement based on the Fee Schedule set forth below. The total cost of this project is to be no more than Eighty-six thousand, two-hundred-and-ninety-eight dollars ($86,298), including a $82,188.80 fee, based on the rates in the Fee Schedule set forth below, and a 5% contingency of $4,109.20. Payments shall be made on a percent complete basis, where a completed portion of a task, or the entirety of a completed task, shall be invoiced by the Consultant upon approval by the City, in accordance with the below costs.
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Table 1 of 3: Ultrasystems Tasks and Assigned Personnel with Hourly Rates ($ / hr) – with Other Fees Task Project
Director
Senior
Project
Manager
Senior
Principal
Engineer
Scientist/
Engineer
Senior
Planner
Additional
Personnel Other Costs Fee
$185.00 $165.00 $175.00 $150.00 $125.00 (See Table 2) (See Table 3)

1.a
1 hr 1 hr - - - -
-
2 hrs
$185.00 $165.00 $350.00

1.b
4 hrs 8 hrs - - 4 hrs 1 hr
-
17 hrs
$740.00 $1,320.00 $500.00 $75.00 $2,635.00

1.c
1 hr 8 hrs - - 12 hrs 26 hrs
-
47 hrs
$185.00 $1,320.00 $1,500.00 $2,880.00 $5,885.00

2.a
- 4 hrs 2 hrs - 4 hrs 6 hrs
-
16 hrs
$660.00 $350.00 $500.00 $700.00 $2,210.00

2.b
- 2 hrs 16 hrs 12 hrs - 6 hrs
$165.00
36 hrs
$330.00 $2,800.00 $1,800.00 $590.00 $5,685.00

2.c
- 2 hrs - - - 36 hrs
$715.00
38 hrs
$330.00 $4,450.00 $5,495.00

2.d
- 2 hrs 16 hrs 8 hrs - 8 hrs
$230.50
34 hrs
$330.00 $2,800.00 $1,200.00 $810.00 $5,370.50

2.e
- - - - 4 hrs 2 hrs
$6,600.00
6 hrs
$500.00 $150.00 $7,250.00

2.f
- 2 hrs - - - 54 hrs
$65.50
56 hrs
$330.00 $6,390.00 $6,785.50

3.a
4 hrs 32 hrs - - 24 hrs 66 hrs
-
126 hrs
$740.00 $5,280.00 $3,000.00 $7,290.00 $16,310.00

3.b
1 hr 4 hrs - - - 6 hrs
-
11 hrs
$185.00 $660.00 $630.00 $1,475.00

4.a
1 hr 4 hrs - 2 hrs 4 hrs 16 hrs
$731.50
27 hrs
$185.00 $660.00 $300.00 $500.00 $1,705.00 $4,081.50

5.a
1 hr 2 hrs - - 2 hrs 12 hrs
$82.50
17 hrs
$185.00 $330.00 $250.00 $1,220.00 $2,067.50

6.a
1 hr 8 hrs 2 hrs 2 hrs 12 hrs 16 hrs
$192.50
41 hrs
$185.00 $1,320.00 $350.00 $300.00 $1,500.00 $1,740.00 $5,587.50

6.b
1 hr 4 hrs 1 hr 1 hr - 26 hrs
-
33 hrs
$185.00 $660.00 $175.00 $150.00 $2,910.00 $4,080.00

6.c
8 hrs 8 hrs - - - 4 hrs
$65.50
20 hrs
$1,480.00 $1,320.00 $300.00 $3,165.50

6.d - 1 hr - - 2 hrs 4 hrs $2,950.80 7 hrs
$165.00 $250.00 $390.00 $3,755.80
Total
23 hrs 92 hrs 37 hrs 25 hrs 68 hrs 285 hrs
$11,798.80 $82,188.80
$4,255.00 $15,180.00 $6,475.00 $3,750.00 $8,500.00 $32,230 15 - 16
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Table 2 of 3: Ultrasystems Tasks and Assigned Personnel with Hourly Rates ($ / hr) Task Associate
Planner
Planner/
Environ.

Analyst
Senior
Biologist
II
Senior
Biologist I
Cultural
Specialist
Archaeologist
Senior
GIS
Analyst
Word
Processor Fee
$120.00 $110.00 $130.00 $125.00 $135.00 $120.00 $110.00 $75.00

1.a
- - - - - - - - -

1.b
- - - - - - - 1 hr 1 hr
$75.00 $75.00

1.c
16 hrs - - - - - 6 hrs 4 hrs 26 hrs
$1,920.00 $660.00 $300.00 $2,880.00

2.a
4 hrs - - - - - 2 hrs - 6 hrs
$480.00 $220.00 $700.00

2.b
- - - - - - 4 hrs 2 hrs 6 hrs
$440.00 $150.00 $590.00

2.c
- - - - 16 hrs 16 hrs 2 hrs 2 hrs 36 hrs
$2,160.00 $1,920.00 $220.00 $150.00 $4,450.00

2.d
- 4 hrs - - - - 2 hrs 2 hrs 8 hrs
$440.00 $220.00 $150.00 $810.00

2.e
- - - - - - - 2 hrs 2 hrs
$150.00 $150.00

2.f
- - 12 hrs 28 hrs - - 8 hrs 6 hrs 54 hrs
$1,560.00 $3,500.00 $880.00 $450.00 $6,390.00

3.a
24 hrs 24 hrs - - - - 12 hrs 6 hrs 66 hrs
$2,880.00 $2,640.00 $1,320.00 $450.00 $7,290.00

3.b
4 hrs - - - - - - 2 hrs 6 hrs
$480.00 $150.00 $630.00

4.a
6 hrs 4 hrs - - 1 hr - 1 hr 4 hrs 16 hrs
$720.00 $440.00 $135.00 $110.00 $300.00 $1,705.00

5.a
4 hrs 4 hrs - - - - - 4 hrs 12 hrs
$480.00 $440.00 $300.00 $1,220.00

6.a
12 hrs - - - - - - 4 hrs 16 hrs
$1,440.00 $300.00 $1,740.00

6.b
12 hrs 12 hrs - - - - - 2 hrs 26 hrs
$1,440.00 $1,320.00 $150.00 $2,910.00

6.c
- - - - - - - 4 hrs 4 hrs
$300.00 $300.00

6.d 2 hrs - - - - - - 2 hrs 4 hrs
$240.00 $150.00 $390.00
Total
84 hrs 48 hrs 12 hrs 28 hrs 17 hrs 16 hrs 37 hrs 47 hrs $32,230.00
$10,080.00 $5,280.00 $1,560.00 $3,500.00 $2,295.00 $1,920.00 $4,070.00 $3,525.00 15 - 17
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Table 3 of 3: Ultrasystems and RK Engineering Group (Subconsultant) Tasks with Rates and Other Costs Task Vehicle Travel
VMT Analysis
By RK
Engineering
Group
(Subconsultant)
Subconsultant
Markup
Costs for Reports, Postage, Digital Media,
Record Searches, Cony Clerk Posting, and
California Department of Fish and
Wildlife (CDFW) Fees
(including 10% Markup)
Fee
$0.655 / mile 10%

2.b - - - $165.00 (Equipment) $165.00

2.c - - -
$715.00 (Equipment and Cultural & Paleo
Record Searches through the CHRIS Center
and the LA Museum)
$715.00

2.d 100 miles
- - $165.00 (Equipment) $230.50
$65.50

2.e - $6,000.00 $600.00 - $6,600.00

2.f 100 miles
- - - $65.50 $65.50

4.a - - - $731.50 (Reports & Postage) $731.50

5.a - - - $82.50 (County Clerk Posting) $82.50

6.a - - - $192.50 (Reports & Digital Media) $192.50

6.c 100 miles
- - - $65.50 $65.50

6.d 100 miles
- - $2,885.30 (CDFW Fees) $2,950.80
$65.50
Total 400 miles $6,000.00 $600.00 $4,936.80 $11,798.80
$262.00
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6. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.

IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
“City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
UltraSystems Environmental, Inc.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Mark Perez, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney
Date:________________________
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ATTACHMENT 2
Task Order – Ninyo & Moore Huntington Drive Regional
Green Street Geotechnical Evaluation
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TASK ORDER NO. NIMO9203-002
TO MASTER PROFESSIONAL SERVICES AGREEMENT (2022-137)
This Task Order No. NIMO9203-002 (“Task Order”) is made and entered into by and between the City of South Pasadena, a municipal corporation ("City"), and Ninyo & Moore ("Consultant”).

RECITAL
A. City and Consultant entered into an agreement entitled Master On-Call Professional Services Agreement (“Agreement”) dated October 11, 2022 by which the Consultant agreed to perform Material Testing and Geotechnical Engineering Services in accordance with Task Orders issued by the City.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Consultant shall perform the following services in accordance with the terms and conditions of the Agreement:

Huntington Drive Regional Green Street Geotechnical Evaluation Conduct a geotechnical evaluation for the Huntington Drive Regional Green Street Stormwater Project, including performing subsurface exploration and percolation testing to evaluate the tunneling conditions for the water storage tunnel and to evaluate the infiltration characteristics of the subsurface soils beneath the tunnel invert elevation. Three small-diameter percolation tests will be performed for the proposed drywells with the depths of the infiltration test zone from approximately 40 to 70 feet below the ground surface. An additional boring will be performed to a depth up to approximately 95 feet below the ground surface, or 25 feet below the planned infiltration invert elevation, to measure the depth to groundwater and to characterize the soil through which the water will infiltrate. Services include performing continuous sampling for an approximately 20-foot interval in each boring to evaluate the soil conditions in the tunneling zone.

Task 1 – Project Coordination & Permit Acquisition:

Task 1.a – Project Coordination and Background Review: Project planning and coordination with the project team and City personnel for subsurface exploration.

Task 1.b – Permit Acquisition: Acquisition of a County of Los Angeles Environmental Health Department permit for drilling deeper than 10 feet below the ground surface.

Acquiring an encroachment permit (fee waived) from the City of South Pasadena for drilling borings and installing temporary monitoring wells/percolation tests in the street right-of-way.
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Task 2 – Site Work, Evaluation, & Subsurface Evaluation:

Task 2.a – Site Reconnaissance and Markout for Utility Clearance: Perform a site reconnaissance to observe the site conditions and to mark the proposed boring locations for utility clearance by Underground Services Alert for underground utility location.

Task 2.b – Subsurface Evaluation: Subsurface exploration consisting of the drilling, sampling, and logging of three small diameter hollow-stem-auger (HSA) borings with a truck-mounted drill rig. Two of the borings will be drilled to a depth of approximately 70 feet and will be converted into temporary monitoring wells for the percolation testing. The third boring will be drilled to a depth of up to approximately 95 feet deep (or until groundwater is encountered, whichever is shallower) and the lower approximately 25 feet of the boring will be backfilled with grout prior to converting the boring into a 70-footdeep temporary monitoring well for percolation testing. The borings will be drilled to the planned depths, or refusal, whichever is shallower. To facilitate the percolation testing, a temporary well will be installed consisting of a 2-inch-diameter perforated polyvinylchloride (PVC) pipe surrounded by gravel. A representative from Ninyo & Moore will log the borings and obtain near surface bulk samples and relatively undisturbed soil samples at approximate 5-foot intervals. However, continuous sampling will be performed at the approximate depths of the tunneling zone. Soil cuttings from the borings will drummed and disposed of off-site. Provide traffic control services during drilling, percolation testing, and borehole backfill, as required by the encroachment permit conditions.

Task 2.c – Infiltration Testing: Percolation testing will be performed in the borings in general accordance with Los Angeles County guidelines using the small diameter boring infiltration test method. A water truck will be provided for the percolation testing. The percolation testing will include pre-soaking followed by percolation testing over a period of 3 to 6 hours. Depending on the percolation rate, either a falling head or constant head test will be performed. Percolation rates will be measured at intervals of approximately 10 to 30 minutes depending on the soil conditions and rate of infiltration.

Task 2.d – Infiltration Test Well Abandonment: Following percolation testing, the drill rig will be re-mobilized to remove the temporary wells and to backfill the percolation test holes with grout, per permitting requirements. Provide traffic control services during drilling, percolation testing, and borehole backfill, as required by the encroachment permit conditions.

Task 3 – Laboratory Analyses:

Task 3.a – Laboratory Analyses: Geotechnical laboratory testing of selected samples to evaluate in-situ moisture content and dry density, gradation, Atterberg limits, direct shear strength, and soil corrosivity, as appropriate.
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Task 4 – Analysis & Reporting:

Task 4.a – Data Compilation and Analysis: Data compilation and engineering analysis of the information obtained from background review, subsurface evaluation, and laboratory testing will be completed. Engineering analysis and recommendations will include:
 Suitability of the site for the proposed construction from a geotechnical perspective.  Anticipated soil and geologic conditions and potential geologic hazards at the site.  Evaluation of the site seismicity, including anticipated ground accelerations and 2022 California Building Code seismic design coefficients, if needed.  Evaluation of the depth to groundwater and potential impacts to the project based on exploratory borings and readily available groundwater data.  Evaluation of infiltration rates and suitability of the on-site soils for drywell infiltration.
 Site excavation characteristics including potential for difficult excavations, such as caving and the presence of over-size material (i.e., cobbles and boulders).  General earthwork and grading considerations, including compaction requirements and suitability of on-site material for use as fill/trench backfill.  Analysis of the temporary stability of excavations and shoring pressures, including allowable lateral earth pressures and allowable passive pressures.  Lateral earth pressures for trenchless construction methods and tunneling considerations, including material types, behavior characteristics and groundwater conditions.
 Evaluation of settlement potential for diversion structures or vaults and appropriate site preparation, including remedial excavation and recompaction.  Evaluation of suitable foundation types including shallow footing foundations with allowable bearing capacities, friction coefficients, and allowable passive pressures.  Evaluation of the corrosion potential of the site soils and the appropriate type of concrete to be used during construction.

Task 4.b – Draft Report Preparation: Preparation of a “Draft” Geotechnical Evaluation Report presenting findings, conclusions, and recommendations pertaining to the proposed improvements.

Task 4.c – Response to Review Comments and Final Report Preparation: Following receipt of review comments, Consultant will prepare a final signed and stamped geotechnical evaluation report that incorporates revisions based on comments received.

Consultant will review and respond to one round of review comments.

3. TASK ORDER ADMINISTRATOR. Consultant shall designate a principal point of contact for this task order:

Garreth Saiki
Ninyo & Moore
475 Goddard, Suite 200
Irvine, CA 92618
Telephone: (949) 753-7070
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South Pasadena City CouncilDecember 6, 2023

South Pasadena City Council
December 6, 2023