Agenda packet — South Pasadena City Council, May 1, 2024 (part 1 of 2)

City of South Pasadena Page 1

CITY OF SOUTH PASADENA

CITY COUNCIL

SPECIAL CLOSED SESSION MEETING
AGENDA
WEDNESDAY, MAY 1, 2024, 5:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY
The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030 and the teleconference location. Pursuant to Assembly Bill 361 Government Code Section 54953, subdivision (e)(3), the City Council may conduct its meetings remotely and may be held via video conference.

Public Comment regarding items on the Closed Session Meeting agenda will be taken at the beginning of the meeting. The public will be released from the meeting so that the City Council may convene Closed Session discussion of items allowed under the Government Code. Any reportable action taken in Closed Session will be reported by the City Attorney during the next Open Session meeting. A separate Zoom link will be provided for the Open Session for the public to attend.

Public participation may be made as follows:
• In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Meeting ID: 226 442 7248
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/2264427248?pwd=aEFuSGszQ2I5WjJkemloTms0RTlVUT09; or

3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER: Mayor Evelyn G. Zneimer
ROLL CALL: Mayor Evelyn G. Zneimer
Mayor Pro Tem Jack Donovan
Councilmember Jon Primuth
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
City Council Special Closed Session Agenda May 1, 2024

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CLOSED SESSION AGENDA ITEMS
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: City Manager
B. REAL PROPERTY NEGOTIATIONS
(Government Code Section 54956.8)

1. Property Address: 308 San Pascual Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Anthony Vargas and Daisy Maldonado
Under Negotiation: Price and Terms of Payment

2. Property Address: 913 Meridian Avenue
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: South Pasadena Preservation Foundation, Inc Under Negotiation: Price and Terms of Payment

3. Property Address: 1055 Lohman Lane APN 5313-001-905
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: Daniel Frank dba Kon-Tiki Taco
GolfLinks Consulting, Inc.

Under Negotiation: Price and Terms of Payment

4. Property Addresses:
a. 216 Fairview Avenue, APN 5317-012-906
b. 217 Fremont Avenue, APN 5317-012-901
c. 225 Fremont Avenue, APN 5317-012-902
d. 1131 Columbia Street, APN 5317-012-900
e. 1707 Meridian Avenue, APN 5310-031-903
f. 1008 Hope Street & 1002 Hope Street/726 Meridian Avenue, APN 5315-013-906 g. 215 Fairview Avenue, APN 5317-007-903
h. 302 Fairview Avenue, APN 5317-012-903
i. 529 Prospect Avenue, APN 5317-036-904
j. 530 Orange Grove Avenue, APN 5317-036-900
k. 534 Orange Grove Avenue, APN 5317-036-903
l. 535 Meridian Avenue, APN 5317-036-903
m. 540 Prospect Avenue, APN 5317-035-901
n. 901 Bonita Drive, APN 5310-020-903
o. 885 Oneonta Drive, APN 5310-022-902; 5310-022-901; 5310-022-903 p. 1037 & 1039 Grevelia Street, APN 5315-012-903
q. 808 Valley View Road, APN 5310-020-901
r. 822 Valley View Road, APN 5310-020-902
Agency Negotiator: Arminé Chaparyan, City Manager
Negotiating Party: State of California, Department of Transportation Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-SIGNIFICANT

EXPOSURE TO LITIGATION
(Government Code Section 54956.9(d)(2))
Number of Potential Cases: 1

PUBLIC COMMENT
City Council Special Closed Session Agenda May 1, 2024

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April 25, 2024 /S/
Date Mark Perez, Deputy City Clerk
City of South Pasadena Page 1
CALL TO ORDER: Mayor Evelyn G. Zneimer
ROLL CALL: Mayor Evelyn G. Zneimer
Mayor Pro Tem Jack Donovan
Councilmember Jon Primuth
Councilmember Michael A. Cacciotti
Councilmember Janet Braun
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jack Donovan

CITY OF SOUTH PASADENA

CITY COUNCIL
AGENDA

REGULAR MEETING
WEDNESDAY, MAY 1, 2024, AT 7:00 P.M.

AMEDEE O. “DICK” RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CA 91030
South Pasadena City Council Statement of Civility
As your elected governing board, we will treat each other, members of the public, and City employees with patience, civility, and courtesy as a model of the same behavior we wish to reflect in South Pasadena for the conduct of all City business and community participation. The decisions made tonight will be for the benefit of the South Pasadena community and not for personal gain.

Public participation may be made as follows:
• In Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030. • Live Broadcast via the City website –
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm • Via Zoom – Webinar ID: 825 9999 2830
• Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to [email protected]. • Via Phone – +1-669-900-6833 and entering the Zoom Meeting ID listed above.

Meeting may be viewed at:

1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or

2. Click on the following unique Zoom meeting link:
https://us06web.zoom.us/j/82599992830 or

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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

Staff may be asked to follow up on such items.

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION ANNOUNCEMENTS

PUBLIC COMMENT

2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
General Public Comment will be limited to 30 minutes at the beginning of the agenda. If speakers remain in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak.

PRESENTATIONS

3. PRESENTATION BY THE CLEAN POWER ALLIANCE

4. PROCLAMATION DECLARING MAY 6 – MAY 11, 2024, AS MUNICIPAL CITY CLERKS WEEK

IN THE CITY OF SOUTH PASADENA

CHANGES TO THE AGENDA

5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA Regular Meeting Agenda May 1, 2024

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CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance, or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

6. APPROVAL OF GENERAL CITY WARRANTS IN THE AMOUNT OF $495,510.84; TRANSFERS IN THE AMOUNT OF $52,951.00; ONLINE PAYMENTS IN THE AMOUNT OF $23,854.63; VOIDS IN THE AMOUNT OF ($3,476.33); PAYROLL IN THE AMOUNT OF $822,812.53 Recommendation
It is recommended that the City Council approve the Warrants as presented.

7. REAPPROVE THE APPROPRIATION OF 2021 URBAN AREA SECURITY INITIATIVE GRANT FUNDS IN THE AMOUNT OF $44,369 FOR FLOCK SAFETY, INC. AUTOMATED LICENSE

PLATE READER CAMERAS
Recommendation
It is recommended that the City Council appropriate $44,369 of the Urban Area Security Initiative Grant Funds to Homeland Security Grant account 274-4010-4019-8520-000 for payment to Flock Safety, Inc. for Automated License Plate Reader (ALPR) cameras. The appropriation was previously approved in FY 2021-2022 but was not carried over.

8. CONSIDERATION OF THE APPROVAL OF THE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MOORE IACOFANO GOLTSMAN, INC. (MIG), FOR A HOUSING ELEMENT IMPLEMENTATION ANALYSIS/FIT STUDY FOR FAIR OAKS AVENUE AND MISSION STREET IN AN AMOUNT NOT-TO-EXCEED $38,660 Recommendation
It is recommended that the City Council consider the approval of the Second Amendment to the Professional Services Agreement with Moore Iacofano Goltsman, Inc., (MIG) for additional technical services for a Housing Element Implementation Analysis/Fit Study for Fair Oaks Avenue and Mission Street in the amount of $38,660, for a new total not-to-exceed contract amount of $82,910.

9. CONSIDER APPROVAL OF PAYMENTS TO ACCO ENGINEERED SYSTEMS, INC. FOR HVAC

MAINTENANCE AND REPAIRS AT MULTIPLE CITY FACILITIES IN AN AMOUNT OF $13,682.50, AND CONSIDER ENTERING INTO A MAINTENANCE AGREEMENT WITH ACCO ENGINEERED SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $80,000 Recommendation
It is recommended that the City Council:

1. Consider the approval of payments to ACCO Engineered Systems, Inc. (ACCO) for invoices related to HVAC maintenance and repairs at multiple City facilities in the amount of $13,682.50; and

2. Consider authorizing the City Manager to enter into a Maintenance Agreement with ACCO Engineered Systems, Inc. for HVAC maintenance and repairs at multiple City facilities in an amount not to exceed $80,000.

Regular Meeting Agenda May 1, 2024

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ACTION/DISCUSSION

10. CONSIDERATION AND DISCUSSION OF RE-ESTABLISHING THE FINANCE AD HOC

COMMITTEE, INCLUDING ITS MEMBER COMPOSITION, AND DISCUSSION REGARDING ITS SCOPE AS IT RELATES TO THE STUDY, REVIEW AND ANALYSIS OF THE CITY’S

FINANCES AND RELATED OPERATIONS FOR THE PURPOSE OF ADVISING THE CITY

COUNCIL AND IF CREATED, SELECTING ITS MEMBERS
Recommendation
It is recommended that the City Council discuss and/or take action to re-establish a Finance Ad Hoc Committee, including discussion and/or action on its member composition and scope, related to the study, review and analysis of the City’s finances and related operations for the purpose of advising the City Council.

11. REVISITING THE DISCUSSION AND AN UPDATED ANALYSIS OF ALL THE CITY’S

COMMISSIONS AS IT RELATES TO THEIR STRUCTURE, EFFICIENCY AND

EFFECTIVENESS FOR CITY COUNCIL DISCUSSION AND FURTHER DIRECTION Recommendation
It is recommended that the City Council review and discuss the staff report analysis and provide direction, if any.

PUBLIC COMMENT – CONTINUED

12. CONTINUED PUBLIC COMMENT – GENERAL
This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time.

COMMUNICATIONS

13. COUNCILMEMBER COMMUNICATIONS
The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary.

14. CITY MANAGER COMMUNICATIONS

ADJOURNMENT

FOR YOUR INFORMATION

FUTURE CITY COUNCIL MEETINGS
May 15, 2024 Special Joint City Council Meeting with the Finance Commission (Budget Discussion)
5:00 P.M.

May 15, 2024 Regular City Council Meeting 7:00 P.M.

June 5, 2024 Special Joint City Council Meeting with the Finance Commission (Budget Discussion)
5:00 P.M.

June 18, 2024 Special Joint City Council Meeting with the Finance Commission (Budget Discussion)
TBD
Regular Meeting Agenda May 1, 2024

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PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available online for public viewing on the City’s website:
https://www.southpasadenaca.gov/government/city-council-meetings/2024-council-meetings Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

AGENDA NOTIFICATION SUBSCRIPTION
If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at [email protected] or call (626) 403-7230.

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or [email protected]. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).

CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on May 1, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 4/25/2024 /S/
Date Mark Perez, Deputy City Clerk
Ml
Declaring May 6 - May 11, 2024
as “Municipal Clerks Week”
in the City of South Pasadena
WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and
WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and
WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the City Clerk.

NOW, THEREFORE, I, Evelyn G. Zneimer, on behalf of the City Council of the City of South Pasadena, hereby declare May 6 – May 11, 2024, as “Municipal Clerks Week” in the City of South Pasadena and further extend appreciation to our City Clerk team and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they serve.
.
_________________________ _May 1, 2024
Evelyn G. Zneimer, Mayor Date
Item No. 4
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CITY Of SOEID PASADENA

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City Council
Agenda Report
DATE:

FROM:

PREPARED BY:

ITEM NO. --
SUBJECT:

May 1, 2024
Armine Chaparyan, City Manager�
John Downs, Finance Director
Approval of General City Warrants in the Amount of
$495,510.84; Transfers in the Amount of $52,951.00; Online Payments in the Amount of $23,854.63; Voids in the Amount of ($3,476.33); Payroll in the Amount of $822,812.53
Recommendation
It is recommended that the City Council approve the Warrants as presented.

Fiscal Impact
Prepaid Warrants:

Warrant# $ 0
ACH $ 0
Voids $ 0
General City Warrants:

Warrant# 318871-318951 $ 381,322.38
ACH $ 114,188.46
Voids $ (3,476.33)
Payroll Period Ending: 4/12/2024 $ 822,306.15
Payroll Period Ending: 4/23/2024 $ 506.38
Wire Transfers Out - To (LAIF) $ 0
Wire Transfers In - From (LAIF) $ 0
Wire Transfers (RSA) $ 0
Wire Transfers Out- To (Acct# 2413) $ 52,951.00
Wire Transfers Out- To (Acct# 1936) $ 0
Online Payments $ 23,854.63
Prepaid Warrants $ 0
General City Warrants $ 0
Total $ 1,391,652.67
6 - 1
6 Approval of Warrants
May 1, 2024

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Commission Review and Recommendation
This matter was not reviewed by a Commission.

Key Performance Indicators
This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2022-2023 Budget. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used.

Explanation of Terms
Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable.

The warrants (payments) are only released after City Council approval.

Warrant Summary – Summarizes all of the payments prepared during a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval.

Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame.

General City Warrant List – Detailed listing of all payments made for a specific cycle.

The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing.

Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.).

Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council.

Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc.
6 - 2
Approval of Warrants
May 1, 2024

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Attachments:

1. Warrant Summary

2. General City Warrant List

3. Online Payments

4. Voids

5. Payroll
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ATTACHMENT 1
Warrant Summary
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City of South Pasadena
Demand/Warrant Register Date 5/1/2024
Recap by fund Fund No.

Prepaid Written
General Fund 101 - 359,795.96
Insurance Fund 103 - 2,400.48
Street Improvement Program 104 - -
Technology Surcharge Fund 106 - -
Facilities & Equip.Cap. Fund 105 - -
Programs and Projects 107 - -
Local Transit Return "A" 205 - 1,239.47
SLFRF Fund 206 - -
Local Transit Return "C" 207 - -
TEA/Metro 208 - -
Sewer Fund 210 - 6,022.34
CTC Traffic Improvement 211 - -
SB2 Planning Grant 213 - -
Rogan HR5294 Grant 214 - -
Street Lighting Fund 215 - 7,089.14
Public, Education & Govt Fund 217 - -
Clean Air Act Fund 218 - -
Business Improvement Tax 220 - -
Gold Line Mitigation Fund 223 - -
Mission Meridian Public Garage 226 - -
Housing Authority Fund 228 - -
State Gas Tax 230 - 1,143.79
County Park Bond Fund 232 - 1,250.00
Measure R 233 - -
Measure M 236 - 1,382.00
Road Maint & Rehab (SB1) 237 - -
MSRC Grant Fund 238 - -
Measure W 239 - 393.91
Measure H 241 - -
Prop C Exchange Fund 242 - -
Bike & Pedestrian Paths 245 - -
BTA Grants 248 - -
Golden Street Grant 249 - -
Capital Growth Fund 255 - -
CDBG 260 - -
Asset Forfeiture 270 - -
Police Grants - State 272 - -
Homeland Security Grant 274 - -
Park Impact Fees 275 - -
Historic Preservation Grant 276 - -
HSIP Grant 277 - -
Arroyo Seco Golf Course 295 - -
Sewer Capital Projects Fund 310 - -
400 Capital Improvement Program 400 - 3,312.50
Water Fund 500 - 108,762.89
Water Efficiency Fund 503 - -
2016 Water Revenue Bonds Fund 505 - -
SRF Loan - Water 506 - -
Water & Sewer Impact Fee 510 - -
Public Financing Authority 550 - -
Payroll Clearing Fund 700 - 2,718.36
-
Column Totals: - 495,510.84
Recap by fund Fund No.

Prepaid Written
RSA 227 - -
RSA Report Totals: - -
City Report Totals: 495,510.84
Payroll Period Ending: 04/12/2024 822,306.15
Payroll Period Ending: 04/23/2024 506.38
Wire Transfer Out - To LAIF -
Wire Transfer In - From LAIF -
Wire Transfer - RSA -
Wire Transfer Out - To Acct. # 2413 52,951.00
Wire Transfer Out - To Acct. # 1936 -
Online Payments 23,854.63
Voids - Prepaid -
Voids - General Warrant (3,476.33)
Grand Report Total: 1,391,652.67
Amounts
Evelyn G. Zneimer, Mayor
Mark Perez, Deputy City Clerk
Amounts
John Downs, Finance Director
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ATTACHMENT 2
General City Warrant List
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Accounts Payable
Check Detail
User: ealvarez
Printed: 04/24/2024 - 4:15PM
Check Number Check Date Amount
ACTI8030 - Action Sales
318871 05/01/2024
Inv 2132382-00
Line Item Date Line Item Description
03/14/2024 Fire - Station Kitchen Supplies 262.29
Inv 2132382-00 Total 262.29
318871 Total: 262.29
ACTI8030 - Action Sales Total: 262.29
AFECO - AFECO, Inc.
318872 05/01/2024
Inv 188372
Line Item Date Line Item Description
04/01/2024 Fire - SBCA Fitting 135.00
Inv 188372 Total 135.00
318872 Total: 135.00
AFECO - AFECO, Inc. Total: 135.00
AFLA7010 - AFLAC
0 05/01/2024
Inv 553189
Line Item Date Line Item Description
03/28/2024 Employee Optional Insurance - March 2024 1,665.36 Inv 553189 Total 1,665.36
0 Total: 1,665.36
AFLA7010 - AFLAC Total: 1,665.36
ACMT2920 - All City Management Services, Inc.
318873 05/01/2024
AP-Check Detail (4/24/2024 - 4:15 PM) Page 1
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Check Number Check Date Amount
Inv 92528
Line Item Date Line Item Description
04/03/2024 Crossing Guard Services - FY 2023-24 10,717.43 Inv 92528 Total 10,717.43
318873 Total: 10,717.43
ACMT2920 - All City Management Services, Inc. Total: 10,717.43 AMAZONCP - Amazon Capital Services, Inc.
0 05/01/2024
Inv 131F-QRFQ-XWGL
Line Item Date Line Item Description
04/01/2024 Acoustic Panels and Envelopes for Community Development Dept. 199.96 Inv 131F-QRFQ-XWGL Total 199.96
Inv 13JP-Q7YT-YLRY
Line Item Date Line Item Description
04/01/2024 Office Supplies 224.89
Inv 13JP-Q7YT-YLRY Total 224.89
Inv 16KD-4GKD-NMMM
Line Item Date Line Item Description
04/08/2024 Table runners, place mats, and decorations 89.85 Inv 16KD-4GKD-NMMM Total 89.85
Inv 1D7G-FRN4-XYXK
Line Item Date Line Item Description
04/01/2024 DAR office supplies 141.10
04/01/2024 Senior Center supplies 225.45
Inv 1D7G-FRN4-XYXK Total 366.55
Inv 1K9P-9HVY-7VWY
Line Item Date Line Item Description
03/28/2024 Credit Memo -59.46
Inv 1K9P-9HVY-7VWY Total -59.46
Inv 1L1F-X3JL-3VJX
Line Item Date Line Item Description
04/01/2024 Rifle Case 46.29
Inv 1L1F-X3JL-3VJX Total 46.29
AP-Check Detail (4/24/2024 - 4:15 PM) Page 2
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Check Number Check Date Amount
Inv 1MD9-WHNG-MTYT
Line Item Date Line Item Description
04/08/2024 Office, Computer, and Telephone Supplies for Dept. 119.53 Inv 1MD9-WHNG-MTYT Total 119.53
Inv 1NCN-4F66-N6QK
Line Item Date Line Item Description
04/10/2024 Camp Med Spring Break Supplies 215.70
Inv 1NCN-4F66-N6QK Total 215.70
Inv 1PR1-CQK9-WWPD
Line Item Date Line Item Description
04/01/2024 Fire - Door Remote 73.63
Inv 1PR1-CQK9-WWPD Total 73.63
0 Total: 1,276.94
AMAZONCP - Amazon Capital Services, Inc. Total: 1,276.94 EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) 318874 05/01/2024
Inv S6370432.001
Line Item Date Line Item Description
03/27/2024 Fire Station Apparatus Cleaning 512.91
Inv S6370432.001 Total 512.91
318874 Total: 512.91
EMPI5011 - Aramsco, Inc. (Formerly Empire Cleaning Supply) Total: 512.91 AT&T5011 - AT&T
318875 05/01/2024
Inv 24813461002105
Line Item Date Line Item Description
04/01/2024 AN 248 134-6100 210 5 Serv for 4/1/24 - 4/30/24 18.86 Inv 24813461002105 Total 18.86
318875 Total: 18.86
318876 05/01/2024
Inv 000021462902
Line Item Date Line Item Description
03/27/2024 BAN CLAPDSOPAS Serv. 2/27/24 - 3/26/24 299.55 AP-Check Detail (4/24/2024 - 4:15 PM) Page 3
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Check Number Check Date Amount
Inv 000021462902 Total 299.55
Inv 0021464559
Line Item Date Line Item Description
03/27/2024 BAN 9391036943 Serv. for 2/27/24 - 3/26/24 2,585.41 Inv 0021464559 Total 2,585.41
318876 Total: 2,884.96
ATCN9011 - AT&T Total: 2,903.82
BFWB4011 - Badge Frame, Inc.
0 05/01/2024
Inv 811225
Line Item Date Line Item Description
03/26/2024 Door Sign for DC Ladenheim 60.00
Inv 811225 Total 60.00
0 Total: 60.00
BFWB4011 - Badge Frame, Inc. Total: 60.00
BAK0369 - Baker & Taylor Books
0 05/01/2024
Inv 2038076447
Line Item Date Line Item Description
02/19/2024 Books FY2023-24 702.95
Inv 2038076447 Total 702.95
Inv 2038088169
Line Item Date Line Item Description
02/13/2024 Books FY2023-24 619.55
Inv 2038088169 Total 619.55
Inv 2038093847
Line Item Date Line Item Description
02/19/2024 Books FY2023-24 18.73
Inv 2038093847 Total 18.73
Inv 2038097321
Line Item Date Line Item Description
02/16/2024 Books FY2023-24 234.16
AP-Check Detail (4/24/2024 - 4:15 PM) Page 4
6 - 14
Check Number Check Date Amount
Inv 2038097321 Total 234.16
Inv 2038103908
Line Item Date Line Item Description
03/05/2024 Books FY2023-24 1,151.66
Inv 2038103908 Total 1,151.66
Inv 2038130975
Line Item Date Line Item Description
03/14/2024 Books FY2023-24 526.74
Inv 2038130975 Total 526.74
Inv 2038135715
Line Item Date Line Item Description
03/18/2024 Books FY2023-24 987.37
Inv 2038135715 Total 987.37
Inv 2038146778
Line Item Date Line Item Description
03/12/2024 Books FY2023-24 217.23
Inv 2038146778 Total 217.23
Inv 2038155809
Line Item Date Line Item Description
03/20/2024 Books FY2023-24 95.38
Inv 2038155809 Total 95.38
Inv 2038168931
Line Item Date Line Item Description
03/25/2024 Books FY2023-24 192.50
Inv 2038168931 Total 192.50
0 Total: 4,746.27
BAK0369 - Baker & Taylor Books Total: 4,746.27
BAK0366 - Baker & Taylor Entertainment
0 05/01/2024
Inv H67305750
Line Item Date Line Item Description
12/18/2023 DVDs/CDs - FY 2023-24 90.08
Inv H67305750 Total 90.08
AP-Check Detail (4/24/2024 - 4:15 PM) Page 5
6 - 15
Check Number Check Date Amount
Inv H67360750
Line Item Date Line Item Description
12/19/2023 DVDs/CDs - FY 2023-24 67.38
Inv H67360750 Total 67.38
Inv H67380680
Line Item Date Line Item Description
12/19/2023 DVDs/CDs - FY 2023-24 63.18
Inv H67380680 Total 63.18
Inv H67757940
Line Item Date Line Item Description
01/23/2024 DVDs/CDs - FY 2023-24 24.78
Inv H67757940 Total 24.78
Inv H67894080
Line Item Date Line Item Description
02/01/2024 DVDs/CDs - FY 2023-24 16.53
Inv H67894080 Total 16.53
Inv H68140830
Line Item Date Line Item Description
02/26/2024 DVDs/CDs - FY 2023-24 86.74
Inv H68140830 Total 86.74
Inv H68271660
Line Item Date Line Item Description
03/08/2024 DVDs/CDs - FY 2023-24 33.07
Inv H68271660 Total 33.07
Inv H68284900
Line Item Date Line Item Description
03/11/2024 DVDs/CDs - FY 2023-24 100.84
Inv H68284900 Total 100.84
Inv H68311630
Line Item Date Line Item Description
03/12/2024 DVDs/CDs - FY 2023-24 173.43
Inv H68311630 Total 173.43
Inv H68312970
Line Item Date Line Item Description
03/12/2024 DVDs/CDs - FY 2023-24 75.29
AP-Check Detail (4/24/2024 - 4:15 PM) Page 6
6 - 16
Check Number Check Date Amount
Inv H68312970 Total 75.29
Inv H68478410
Line Item Date Line Item Description
03/29/2024 DVDs/CDs - FY 2023-24 61.99
Inv H68478410 Total 61.99
0 Total: 793.31
BAK0366 - Baker & Taylor Entertainment Total: 793.31
BLSP8010 - Blackstone Publishing
0 05/01/2024
Inv 2145962
Line Item Date Line Item Description
03/20/2024 Books/DVDs/CDs 34.95
Inv 2145962 Total 34.95
Inv 2146606
Line Item Date Line Item Description
03/26/2024 Books/DVDs/CDs 276.29
Inv 2146606 Total 276.29
0 Total: 311.24
BLSP8010 - Blackstone Publishing Total: 311.24
DBAR3011 - Brink's Incorporated
0 05/01/2024
Inv 12530163
Line Item Date Line Item Description
02/01/2024 Monthly Service (Feb 2024) 1,902.00
Inv 12530163 Total 1,902.00
Inv 12585648
Line Item Date Line Item Description
04/01/2024 Monthly Service (Feb 2024) 1,909.48
Inv 12585648 Total 1,909.48
Inv 6322337
Line Item Date Line Item Description
02/01/2024 Exess Jan 2024 4.67
AP-Check Detail (4/24/2024 - 4:15 PM) Page 7
6 - 17
Check Number Check Date Amount
Inv 6322337 Total 4.67
Inv 6473376
Line Item Date Line Item Description
04/01/2024 Exess Mar 2024 4.73
Inv 6473376 Total 4.73
0 Total: 3,820.88
DBAR3011 - Brink's Incorporated Total: 3,820.88
TNYBRTTN - Brittin, Tanya
318877 05/01/2024
Inv 03/17-03/22/24
Line Item Date Line Item Description
04/10/2024 Mandatory Records Clerk Course 03/17-03/22/24. 1,326.78 Inv 03/17-03/22/24 Total 1,326.78
318877 Total: 1,326.78
TNYBRTTN - Brittin, Tanya Total: 1,326.78
CAL5236 - CA Linen Services
318878 05/01/2024
Inv 2256184
Line Item Date Line Item Description
03/28/2024 Linen Cleaning Services - FY 2023-24 130.41
Inv 2256184 Total 130.41
Inv 2259905
Line Item Date Line Item Description
04/04/2024 Linen Cleaning Services - FY 2023-24 137.00
Inv 2259905 Total 137.00
318878 Total: 267.41
CAL5236 - CA Linen Services Total: 267.41
CAL6695 - California American Water
318879 05/01/2024
Inv 2.17.24-3.20.24
Line Item Date Line Item Description
03/22/2024 Wilson Well 2 Water Purchased March 2024 22.01 AP-Check Detail (4/24/2024 - 4:15 PM) Page 8
6 - 18
Check Number Check Date Amount
Inv 2.17.24-3.20.24 Total 22.01
318879 Total: 22.01
CAL6695 - California American Water Total: 22.01
CABDSNS - California Building Standards Commission
318880 05/01/2024
Inv 010103312024
Line Item Date Line Item Description
03/31/2024 Bldg. Standards Admin. Special Revolving Fund (BASARF) - Jan-Mar 369.00 Inv 010103312024 Total 369.00
318880 Total: 369.00
CABDSNS - California Building Standards Commission Total: 369.00 CADPTCSC - California Department of Conservation
318881 05/01/2024
Inv 010103312024
Line Item Date Line Item Description
03/31/2024 Strong Motion Instrumentation & Seismic Mapping Fee: Jan-Mar'24. 1,428.68 Inv 010103312024 Total 1,428.68
318881 Total: 1,428.68
CADPTCSC - California Department of Conservation Total: 1,428.68 CLA8011 - California Library Association
318882 05/01/2024
Inv 300013704
Line Item Date Line Item Description
04/05/2024 CLA Individual Voting for Barbara Posner 205.00 Inv 300013704 Total 205.00
Inv 300013705
Line Item Date Line Item Description
04/05/2024 CLA Individual Voting for Jennifer Reyes 140.00 Inv 300013705 Total 140.00
318882 Total: 345.00
AP-Check Detail (4/24/2024 - 4:15 PM) Page 9
6 - 19
Check Number Check Date Amount
CLA8011 - California Library Association Total: 345.00
CP&DR710 - California Planning & Development Report
318883 05/01/2024
Inv 4664
Line Item Date Line Item Description
04/01/2024 California Planning & Development Report - Subscriber 4664 238.00 Inv 4664 Total 238.00
318883 Total: 238.00
CP&DR710 - California Planning & Development Report Total: 238.00 CAN0607 - Cantu Graphics Inc.
318884 05/01/2024
Inv 21943
Line Item Date Line Item Description
10/30/2023 24x36 - Poster Print and Foam Mounted 59.54
Inv 21943 Total 59.54
Inv 22288
Line Item Date Line Item Description
04/02/2024 Senior Center resource guide 496.13
Inv 22288 Total 496.13
Inv 22295
Line Item Date Line Item Description
04/03/2024 Business Cards - Officer Kim 77.06
Inv 22295 Total 77.06
Inv 22297
Line Item Date Line Item Description
04/08/2024 4/9/24 Volunteer Recognition Programs and Pin cards 233.18 Inv 22297 Total 233.18
318884 Total: 865.91
CAN0607 - Cantu Graphics Inc. Total: 865.91
CRSC2013 - Capital Research & Consulting LLC
318885 05/01/2024
Inv 3258
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 10
6 - 20
Check Number Check Date Amount
04/08/2024 Quarterly Adminstration of Mutual Funds & Deferred Compensation. 3,112.48 Inv 3258 Total 3,112.48
318885 Total: 3,112.48
CRSC2013 - Capital Research & Consulting LLC Total: 3,112.48 CWNC2501 - Carl Warren & Company
0 05/01/2024
Inv 2041904-2041908
Line Item Date Line Item Description
04/01/2024 Legal Matters - March 2024 136.50
Inv 2041904-2041908 Total 136.50
0 Total: 136.50
CWNC2501 - Carl Warren & Company Total: 136.50
TIM4011 - Charter Communications
0 05/01/2024
Inv 0029763032724
Line Item Date Line Item Description
03/27/2024 AN 8448 20 899 0029763 1422 Mission St. CTRL ACCT Serv 3/16-4/15 358.74 Inv 0029763032724 Total 358.74
Inv 0251967032224
Line Item Date Line Item Description
03/22/2024 AN 8448 30 008 0251967 1102 Oxley St. SB Serv. 3/22/24 - 4/21/24 261.40 Inv 0251967032224 Total 261.40
0 Total: 620.14
TIM4011 - Charter Communications Total: 620.14
CINTA3 - Cintas Corporation
318886 05/01/2024
Inv 4186661960
Line Item Date Line Item Description
03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 97.21 03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 22.36 03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 38.23 03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 34.75 03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 32.47 03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 47.43 AP-Check Detail (4/24/2024 - 4:15 PM) Page 11
6 - 21
Check Number Check Date Amount
03/18/2024 Weekly Uniforms Cleaning for Yard & Garfield Uniforms, Jackets 64.61 Inv 4186661960 Total 337.06
318886 Total: 337.06
318887 05/01/2024
Inv 5204039400
Line Item Date Line Item Description
03/27/2024 Monthly First Aid Cabinets Yard and Garfield 51.57 03/27/2024 Monthly First Aid Cabinets Yard and Garfiel 51.58 03/27/2024 Monthly First Aid Cabinets Yard and Garfield 51.57 03/27/2024 Monthly First Aid Cabinets Yard and Garfield 51.58 03/27/2024 Monthly First Aid Cabinets Yard and Garfield 51.58 03/27/2024 Monthly First Aid Cabinets Yard and Garfiel 51.58 03/27/2024 Monthly First Aid Cabinets Yard and Garfield 51.58 Inv 5204039400 Total 361.04
Inv 5204902699
Line Item Date Line Item Description
04/09/2024 First Aid Cabinet & Monthly Servicing @ Community Services. 7.88 Inv 5204902699 Total 7.88
Inv 9265889682
Line Item Date Line Item Description
04/02/2024 AED Monthly Services for CSD 153.25
Inv 9265889682 Total 153.25
318887 Total: 522.17
CINTAS - Cintas Corporation Total: 859.23
CMPCTIRE - Company C. Tire Corporation
318888 05/01/2024
Inv 057750
Line Item Date Line Item Description
03/19/2024 Flat tire repair 70.01
Inv 057750 Total 70.01
318888 Total: 70.01
CMPCTIRE - Company C. Tire Corporation Total: 70.01
CRDA1021 - Corodata Records Management
0 05/01/2024
AP-Check Detail (4/24/2024 - 4:15 PM) Page 12
6 - 22
Check Number Check Date Amount
Inv RS5002907
Line Item Date Line Item Description
03/31/2024 Records Storage & Letter Transfercase Storeage: 3/1/24 - 3/31/24 602.45 Inv RS5002907 Total 602.45
0 Total: 602.45
CRDA1021 - Corodata Records Management Total: 602.45
CRSR2010 - Corodata Shredding Inc.
0 05/01/2024
Inv DN1463230
Line Item Date Line Item Description
03/31/2024 Shredding for Oxley St., Library, and Mission St. - March 2024 241.30 Inv DN1463230 Total 241.30
0 Total: 241.30
CRSR2010 - Corodata Shredding Inc. Total: 241.30
MNBL8170 - Crestline Software, LLC
0 05/01/2024
Inv INV6298
Line Item Date Line Item Description
03/01/2024 Monthly (March 2024) 27,652.32
Inv INV6298 Total 27,652.32
Inv INV6444
Line Item Date Line Item Description
03/10/2024 Printing and Postage (February 2024) 3,340.99 Inv INV6444 Total 3,340.99
Inv INV6520
Line Item Date Line Item Description
03/10/2024 Credit Card/Returns (February 2024) 1,996.63 Inv INV6520 Total 1,996.63
Inv INV6893
Line Item Date Line Item Description
04/01/2024 Monthly (April 2024) 27,652.32
Inv INV6893 Total 27,652.32
AP-Check Detail (4/24/2024 - 4:15 PM) Page 13
6 - 23
Check Number Check Date Amount
Inv INV7039
Line Item Date Line Item Description
04/10/2024 Credit Card/Returns (March 2024) 2,284.66
Inv INV7039 Total 2,284.66
Inv INV7106
Line Item Date Line Item Description
04/10/2024 Printing and Postage 3,219.60
Inv INV7106 Total 3,219.60
0 Total: 66,146.52
MNBL8170 - Crestline Software, LLC Total: 66,146.52
DTV5012 - DIRECTV
318889 05/01/2024
Inv 68653046X240329
Line Item Date Line Item Description
03/29/2024 Cable Services for Emergency Operation Center 32.67 Inv 68653046X240329 Total 32.67
318889 Total: 32.67
DTV5012 - DIRECTV Total: 32.67
DGSI6010 - Duthie Power Services
318890 05/01/2024
Inv A125691
Line Item Date Line Item Description
03/28/2024 Westside generator semi annual preventive maintenance 426.12 Inv A125691 Total 426.12
318890 Total: 426.12
DGSI6010 - Duthie Power Services Total: 426.12
ECPLSYTM - Economic & Planning Systems, Inc.
318891 05/01/2024
Inv 214034-13
Line Item Date Line Item Description
03/31/2024 Inclusionary Housing In-Lieu Fee Study and Affordable Housing 3,503.75 Inv 214034-13 Total 3,503.75
AP-Check Detail (4/24/2024 - 4:15 PM) Page 14
6 - 24
Check Number Check Date Amount
318891 Total: 3,503.75
ECPLSYTM - Economic & Planning Systems, Inc. Total: 3,503.75 EJWR5011 - EJ Ward Inc.
318892 05/01/2024
Inv 3000414-IN
Line Item Date Line Item Description
04/16/2024 Annual Software Maint. for Fuel Mgmt. System 7.37 04/16/2024 Annual Software Maint. for Fuel Mgmt. System 8,868.18 04/16/2024 Annual Software Maint. for Fuel Mgmt. System 755.29 04/16/2024 Annual Software Maint. for Fuel Mgmt. System 1,735.32 Inv 3000414-IN Total 11,366.16
318892 Total: 11,366.16
EJWR5011 - EJ Ward Inc. Total: 11,366.16
ELL1017 - Ellen's Silkscreening
318893 05/01/2024
Inv 83123
Line Item Date Line Item Description
04/04/2024 City logo staff shirts 977.04
Inv 83123 Total 977.04
Inv EE83070
Line Item Date Line Item Description
04/08/2024 City Polo and Jacket 72.16
Inv EE83070 Total 72.16
318893 Total: 1,049.20
ELL1017 - Ellen's Silkscreening Total: 1,049.20
EURO6710 - Eurofins Environment Testing America Holdings, Inc 0 05/01/2024
Inv 3800048419
Line Item Date Line Item Description
03/31/2024 Laboratory testing and analysis of City's water system. 2,993.00 Inv 3800048419 Total 2,993.00
0 Total: 2,993.00
AP-Check Detail (4/24/2024 - 4:15 PM) Page 15
6 - 25
Check Number Check Date Amount
EURO6710 - Eurofins Environment Testing America Holdings, Inc Total: 2,993.00 FED1109 - FedEx
318894 05/01/2024
Inv 8-460-54013
Line Item Date Line Item Description
04/05/2024 Postage 35.91
Inv 8-460-54013 Total 35.91
318894 Total: 35.91
FED1109 - FedEx Total: 35.91
FFCA8060 - Foothill Fire Chiefs Association
318895 05/01/2024
Inv 3/28/24
Line Item Date Line Item Description
03/28/2024 Fire - Membership dues 2024 for Paul Riddle 150.00 Inv 3/28/24 Total 150.00
318895 Total: 150.00
FFCA8060 - Foothill Fire Chiefs Association Total: 150.00 FOO7777 - Foothill Lock & Key
318896 05/01/2024
Inv 67599-48
Line Item Date Line Item Description
01/25/2024 Garfield Youth House Locksmith Service 585.00 Inv 67599-48 Total 585.00
Inv 6815
Line Item Date Line Item Description
11/29/2023 Door Key copies for Garfield Youth House 148.84 Inv 6815 Total 148.84
318896 Total: 733.84
FOO7777 - Foothill Lock & Key Total: 733.84
HNKFRZER - Friezer, Henk J.
318897 05/01/2024
AP-Check Detail (4/24/2024 - 4:15 PM) Page 16
6 - 26
Check Number Check Date Amount
Inv 4/9/2024
Line Item Date Line Item Description
04/09/2024 Photography for 4/9/24 Volunteer Recognition Event 109.50 Inv 4/9/2024 Total 109.50
318897 Total: 109.50
HNKFRZER - Friezer, Henk J. Total: 109.50
FUNEXPRS - Fun Express, LLC
318898 05/01/2024
Inv 73036410401
Line Item Date Line Item Description
04/10/2024 Spring Eggstrvaganza event prizes 436.23
Inv 73036410401 Total 436.23
318898 Total: 436.23
FUNEXPRS - Fun Express, LLC Total: 436.23
EGGO4011 - Giron-Garrido, Elias
318899 05/01/2024
Inv 02/29-03/01/24
Line Item Date Line Item Description
04/10/2024 Less Lethal Training for Officer Giron 02/29-03/01/24 170.41 Inv 02/29-03/01/24 Total 170.41
Inv 03/18-03/22/24
Line Item Date Line Item Description
04/10/2024 Krav Maga Instructor Training for Officer Giron 03/18-03/22/24 219.31 Inv 03/18-03/22/24 Total 219.31
318899 Total: 389.72
EGGO4011 - Giron-Garrido, Elias Total: 389.72
GFAT6710 - GriffithAir Tool
318900 05/01/2024
Inv 84450
Line Item Date Line Item Description
03/18/2024 18 inch concrete blades for walk behind saw 609.96 Inv 84450 Total 609.96
AP-Check Detail (4/24/2024 - 4:15 PM) Page 17
6 - 27
Check Number Check Date Amount
318900 Total: 609.96
GFAT6710 - GriffithAir Tool Total: 609.96
ISGU4011 - Gutierrez, Issac
318901 05/01/2024
Inv 03/18-03/22/24
Line Item Date Line Item Description
04/10/2024 Krav Maga Instructor Training 03/18-03/22/24 For Ofcr Gutierrez 219.31 Inv 03/18-03/22/24 Total 219.31
318901 Total: 219.31
ISGU4011 - Gutierrez, Issac Total: 219.31
HAC6711 - Hach Company
318902 05/01/2024
Inv 13941982
Line Item Date Line Item Description
02/29/2024 water quality chemistry supplies 1,546.04
Inv 13941982 Total 1,546.04
318902 Total: 1,546.04
HAC6711 - Hach Company Total: 1,546.04
HOM1515 - Home Depot Credit Services
318903 05/01/2024
Inv 9032470
Line Item Date Line Item Description
03/28/2024 Street Division-Drill and Drill Accessories 1,053.99 Inv 9032470 Total 1,053.99
318903 Total: 1,053.99
HOM1515 - Home Depot Credit Services Total: 1,053.99
KIMHOW - How, Kimberly
318904 05/01/2024
Inv 03/30/2024
Line Item Date Line Item Description
04/10/2024 Reimbursement for purchase of camp med snacks. 393.63 AP-Check Detail (4/24/2024 - 4:15 PM) Page 18
6 - 28
Check Number Check Date Amount
Inv 03/30/2024 Total 393.63
318904 Total: 393.63
KIMHOW - How, Kimberly Total: 393.63
CDPS1020 - ICC General Code
318905 05/01/2024
Inv GCI0013672
Line Item Date Line Item Description
03/31/2024 Municipal Code - Web Update 361.50
Inv GCI0013672 Total 361.50
318905 Total: 361.50
CDPS1020 - ICC General Code Total: 361.50
INPLCNAS - International Police Canine Association
318906 05/01/2024
Inv 10078
Line Item Date Line Item Description
04/10/2024 CA Canine Association for K9 Officer Zamora 24-25 Membership 45.00 Inv 10078 Total 45.00
318906 Total: 45.00
INPLCNAS - International Police Canine Association Total: 45.00 JHMS8020 - JHM Supply
0 05/01/2024
Inv 349614/1
Line Item Date Line Item Description
03/20/2024 Trench Shovel & Irrigation Wire 462.60
Inv 349614/1 Total 462.60
Inv 349775/1
Line Item Date Line Item Description
03/13/2024 Supplies used for Sediment cointrol on water leak repairs 421.83 Inv 349775/1 Total 421.83
Inv 349792/1
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 19
6 - 29
Check Number Check Date Amount
03/13/2024 Supplies to repair leaking pipe @ Wilson Reservoir 108.96 Inv 349792/1 Total 108.96
Inv 350172/1
Line Item Date Line Item Description
03/19/2024 New Controler for Garfield Park and Irrigation Supplies 306.81 Inv 350172/1 Total 306.81
Inv 350291/1
Line Item Date Line Item Description
03/20/2024 Rakes for Parks Division 57.09
Inv 350291/1 Total 57.09
Inv 350648/1
Line Item Date Line Item Description
03/26/2024 Irrigation Wire & Supplies for Parks 246.20
Inv 350648/1 Total 246.20
Inv CREDIT 317942/1
Line Item Date Line Item Description
02/14/2024 CREDIT-items from Inv.317612/1, 317617/1, 316755/1 -22.13 Inv CREDIT 317942/1 Total -22.13
Inv CREDIT 333731/1
Line Item Date Line Item Description
08/07/2023 CREDIT from Inv 333607/1 -15.34
Inv CREDIT 333731/1 Total -15.34
Inv CREDIT 340200-1
Line Item Date Line Item Description
10/19/2024 CREDIT from Inv. 340199/1 -212.08
Inv CREDIT 340200-1 Total -212.08
Inv CREDIT 340200-2
Line Item Date Line Item Description
10/19/2024 CREDIT from Inv 340919/1 -200.94
Inv CREDIT 340200-2 Total -200.94
Inv CREDIT 350179/1
Line Item Date Line Item Description
03/19/2024 CREDIT from Inv. 350172/1 -19.19
Inv CREDIT 350179/1 Total -19.19
AP-Check Detail (4/24/2024 - 4:15 PM) Page 20
6 - 30
Check Number Check Date Amount
Inv D49780/1
Line Item Date Line Item Description
03/13/2024 Supplies to repair leaking pipe @ Wilson Reservoir 1.14 Inv D49780/1 Total 1.14
0 Total: 1,134.95
JHMS8020 - JHM Supply Total: 1,134.95
CUR7778 - L.N. Curtis & Sons
318907 05/01/2024
Inv INV805794
Line Item Date Line Item Description
04/16/2024 PBI Max GPS Response Ready Pants for Fire Dept. 2,923.83 Inv INV805794 Total 2,923.83
318907 Total: 2,923.83
CUR7778 - L.N. Curtis & Sons Total: 2,923.83
LEOWEB - Leo Web Protect Inc.
318908 05/01/2024
Inv 80377965753
Line Item Date Line Item Description
04/01/2024 Web privacy services (2x) April 2024 166.66
Inv 80377965753 Total 166.66
318908 Total: 166.66
LEOWEB - Leo Web Protect Inc. Total: 166.66
LBBM4010 - Long Beach BMW Motorcycles
318909 05/01/2024
Inv 49211
Line Item Date Line Item Description
04/09/2024 BMW Motocycle Maintenance - Tire replacement and Service. 1,158.22 Inv 49211 Total 1,158.22
318909 Total: 1,158.22
LBBM4010 - Long Beach BMW Motorcycles Total: 1,158.22
AP-Check Detail (4/24/2024 - 4:15 PM) Page 21
6 - 31
Check Number Check Date Amount
CLADPW - Los Angeles County Public Works
318910 05/01/2024
Inv SA230000170
Line Item Date Line Item Description
11/30/2023 Catch Basin Cleanout 7/1/2022-6/30/2023 393.91 Inv SA230000170 Total 393.91
318910 Total: 393.91
CLADPW - Los Angeles County Public Works Total: 393.91
CHRMDLA - Mandala, Chris
318911 05/01/2024
Inv 101759617
Line Item Date Line Item Description
04/01/2024 International Code Council - 2-5 Renewals 110.00 Inv 101759617 Total 110.00
Inv 300008986
Line Item Date Line Item Description
04/01/2024 American Association of Code Enforcement - Dues 75.00 Inv 300008986 Total 75.00
318911 Total: 185.00
CHRMDLA - Mandala, Chris Total: 185.00
MERN1011 - Manny's Rentals & Catering
318912 05/01/2024
Inv 000305
Line Item Date Line Item Description
04/02/2024 Rental of tables, linens, cups, and saucers for 4/9/24 Volunteer 312.39 Inv 000305 Total 312.39
318912 Total: 312.39
MERN1011 - Manny's Rentals & Catering Total: 312.39
MRMC6710 - Miramontes Construction Inc.
318913 05/01/2024
Inv 5686
Line Item Date Line Item Description
04/02/2024 1870 Alpha Ave Water Mainbreak repair 19,703.22 AP-Check Detail (4/24/2024 - 4:15 PM) Page 22
6 - 32
Check Number Check Date Amount
Inv 5686 Total 19,703.22
318913 Total: 19,703.22
MRMC6710 - Miramontes Construction Inc. Total: 19,703.22 MWCN4011 - Miwall Corporation
318914 05/01/2024
Inv 1012820
Line Item Date Line Item Description
03/27/2024 Ammunition for Police - 86275S Hornady 12G TAP MAG 00 Buck 5,767.64 Inv 1012820 Total 5,767.64
318914 Total: 5,767.64
MWCN4011 - Miwall Corporation Total: 5,767.64
MMA2011 - MMASC
318915 05/01/2024
Inv 9417
Line Item Date Line Item Description
03/26/2024 Membership Renewal through April 24, 2025 - Mary Jerejian 125.00 Inv 9417 Total 125.00
318915 Total: 125.00
MMA2011 - MMASC Total: 125.00
MIGINC - Moore Lacofano Goltsman, Inc.
0 05/01/2024
Inv 0084739
Line Item Date Line Item Description
01/31/2024 South Pasadena Sites Map - Aug'23 to Dec'23. 5,476.25 Inv 0084739 Total 5,476.25
Inv 0085534
Line Item Date Line Item Description
03/27/2024 South Pasadena Sites Map - February 2024 3,940.00 Inv 0085534 Total 3,940.00
Inv 0085535
Line Item Date Line Item Description
03/27/2024 So Pas Focus Code Amds - Oct'23 to Feb'24 240.00 AP-Check Detail (4/24/2024 - 4:15 PM) Page 23
6 - 33
Check Number Check Date Amount
Inv 0085535 Total 240.00
Inv 0085725
Line Item Date Line Item Description
04/11/2024 South Pasadena Sites Map - March 2024 1,815.00 Inv 0085725 Total 1,815.00
0 Total: 11,471.25
MIGINC - Moore Lacofano Goltsman, Inc. Total: 11,471.25 MVCH3011 - MV Cheng & Associates Inc.
318916 05/01/2024
Inv 01/31/2024 A
Line Item Date Line Item Description
01/31/2024 Temporary Staffing Serivces - Senior Accountant 1,425.00 01/31/2024 Temporary Staffing Serivces - Senior Accountant 855.00 01/31/2024 Temporary Staffing Serivces - Senior Accountant 4,845.00 Inv 01/31/2024 A Total 7,125.00
Inv 01/31/2024 F
Line Item Date Line Item Description
01/31/2024 Temporary Staffing Serivces - Finance Manager 1,638.00 01/31/2024 Temporary Staffing Serivces - Finance Manager 2,730.00 01/31/2024 Temporary Staffing Serivces - Finance Manager 9,282.00 Inv 01/31/2024 F Total 13,650.00
Inv 02/29/2024 A
Line Item Date Line Item Description
02/29/2024 Temporary Staffing Serivces - Senior Accountant 1,215.00 02/29/2024 Temporary Staffing Serivces - Senior Accountant 729.00 02/29/2024 Temporary Staffing Serivces - Senior Accountant 4,131.00 Inv 02/29/2024 A Total 6,075.00
Inv 02/29/2024 F
Line Item Date Line Item Description
02/29/2024 Temporary Staffing Serivces - Deputy Finance Director 8,523.80 02/29/2024 Temporary Staffing Serivces - Deputy Finance Director 2,507.00 02/29/2024 Temporary Staffing Serivces - Deputy Finance Director 1,504.20 Inv 02/29/2024 F Total 12,535.00
Inv 03/31/2024 A
Line Item Date Line Item Description
03/31/2024 Temporary Staffing Serivces - Senior Accountant 105.00 03/31/2024 Temporary Staffing Serivces - Senior Accountant 63.00 AP-Check Detail (4/24/2024 - 4:15 PM) Page 24
6 - 34
Check Number Check Date Amount
03/31/2024 Temporary Staffing Serivces - Senior Accountant 357.00 Inv 03/31/2024 A Total 525.00
Inv 03/31/2024 F
Line Item Date Line Item Description
03/31/2024 Temporary Staffing Serivces - Deputy Finance Director 1,159.20 03/31/2024 Temporary Staffing Serivces - Deputy Finance Director 6,568.80 03/31/2024 Temporary Staffing Serivces - Deputy Finance Director 1,932.00 Inv 03/31/2024 F Total 9,660.00
318916 Total: 49,570.00
MVCH3011 - MV Cheng & Associates Inc. Total: 49,570.00
OMEG4011 - Omega Polygraph
318917 05/01/2024
Inv 02013
Line Item Date Line Item Description
04/10/2024 Polygraph Examinations For 10 Applicants 2,000.00 Inv 02013 Total 2,000.00
318917 Total: 2,000.00
OMEG4011 - Omega Polygraph Total: 2,000.00
OLNP8010 - Outlook Newspapers Group
318918 05/01/2024
Inv 79932
Line Item Date Line Item Description
04/02/2024 Public Notices 1,284.00
Inv 79932 Total 1,284.00
318918 Total: 1,284.00
OLNP8010 - Outlook Newspapers Group Total: 1,284.00
PRCFCA - Parks Coffee California
318919 05/01/2024
Inv 80036645
Line Item Date Line Item Description
04/09/2024 Senior Center Monthly Servicing - FY23/24 295.02 Inv 80036645 Total 295.02
AP-Check Detail (4/24/2024 - 4:15 PM) Page 25
6 - 35
Check Number Check Date Amount
Inv 80037218
Line Item Date Line Item Description
04/02/2024 Coffee Supplies & Monthly Servicing - FY23/24 148.50 Inv 80037218 Total 148.50
318919 Total: 443.52
PRCFCA - Parks Coffee California Total: 443.52
PRKWOD - Parkwood Landscape Maintenance, Inc.
318920 05/01/2024
Inv 106964
Line Item Date Line Item Description
03/31/2024 March 2024 Citywide Landscape Services 1,250.00 03/31/2024 March 2024 Citywide Landscape Services 1,700.00 03/31/2024 March 2024 Citywide Landscape Services 43,512.38 03/31/2024 March 2024 Citywide Landscape Services 5,431.84 Inv 106964 Total 51,894.22
318920 Total: 51,894.22
PRKWOD - Parkwood Landscape Maintenance, Inc. Total: 51,894.22 PHS4011 - Pasadena Humane Society
318921 05/01/2024
Inv APR2024SoPas
Line Item Date Line Item Description
04/01/2024 Animal Care and Control Services - April 2024 14,890.61 Inv APR2024SoPas Total 14,890.61
318921 Total: 14,890.61
PHS4011 - Pasadena Humane Society Total: 14,890.61
PWP4465 - Pasadena Water & Power
318922 05/01/2024
Inv 2.14.24-3.14.24
Line Item Date Line Item Description
03/14/2024 Water Purchased from City of Pasadena March 2024 2,466.99 Inv 2.14.24-3.14.24 Total 2,466.99
318922 Total: 2,466.99
AP-Check Detail (4/24/2024 - 4:15 PM) Page 26
6 - 36
Check Number Check Date Amount
PWP4465 - Pasadena Water & Power Total: 2,466.99
SCRBHLDG - Permitium LLC
318923 05/01/2024
Inv PER00032866
Line Item Date Line Item Description
03/31/2024 CCW Fee Processing March, 2024 109.57
Inv PER00032866 Total 109.57
318923 Total: 109.57
SCRBHLDG - Permitium LLC Total: 109.57
PLCARIE - Plescia, Carrie
0 05/01/2024
Inv LATDANCEMAR24
Line Item Date Line Item Description
04/10/2024 Contract Class Instructor payment for Latin Dance March 2024. 169.00 Inv LATDANCEMAR24 Total 169.00
0 Total: 169.00
PLCARIE - Plescia, Carrie Total: 169.00
CSAC2012 - Public Risk, Innovation, Solutions, and Management 0 05/01/2024
Inv 24401063
Line Item Date Line Item Description
04/01/2024 Employee Assistance Program - April - June 2024 2,253.48 Inv 24401063 Total 2,253.48
0 Total: 2,253.48
CSAC2012 - Public Risk, Innovation, Solutions, and Management Total: 2,253.48 PUWA8020 - Pure Water
0 05/01/2024
Inv 206535
Line Item Date Line Item Description
04/01/2024 Fire - Drinking Water 2024 April 66.24
Inv 206535 Total 66.24
AP-Check Detail (4/24/2024 - 4:15 PM) Page 27
6 - 37
Check Number Check Date Amount
0 Total: 66.24
PUWA8020 - Pure Water Total: 66.24
RWGN8160 - Richards, Watson & Gershon
318924 05/01/2024
Inv 246282
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 27,855.79
Inv 246282 Total 27,855.79
Inv 246283
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 7,980.00
Inv 246283 Total 7,980.00
Inv 246284
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 558.00
Inv 246284 Total 558.00
Inv 246286
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 713.00
Inv 246286 Total 713.00
Inv 246288
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 405.00
Inv 246288 Total 405.00
Inv 246289
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 392.00
Inv 246289 Total 392.00
Inv 246290
Line Item Date Line Item Description
01/31/2024 Legal - December 2023 3,806.50
Inv 246290 Total 3,806.50
Inv 246676
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 28
6 - 38
Check Number Check Date Amount
02/27/2024 Legal - January 2024 31,663.90
Inv 246676 Total 31,663.90
Inv 246677
Line Item Date Line Item Description
02/27/2024 Legal - January 2024 5,880.00
Inv 246677 Total 5,880.00
Inv 246678
Line Item Date Line Item Description
02/27/2024 Legal - January 2024 744.00
Inv 246678 Total 744.00
Inv 246679
Line Item Date Line Item Description
02/27/2024 Legal - January 2024 1,143.36
Inv 246679 Total 1,143.36
Inv 246680
Line Item Date Line Item Description
02/27/2024 Legal - January 2024 2,278.50
Inv 246680 Total 2,278.50
Inv 246681
Line Item Date Line Item Description
02/27/2024 Legal - January 2024 427.64
Inv 246681 Total 427.64
318924 Total: 83,847.69
RWGN8160 - Richards, Watson & Gershon Total: 83,847.69
ROWI2011 - Right of Way Inc.
318925 05/01/2024
Inv 68959
Line Item Date
04/01/2024 1,382.00
Line Item Description
K-Rail rental on Mission St(between Fair Oaks Ave & Meridian) March 2024
Inv 68959 Total 1,382.00
318925 Total: 1,382.00
ROWI2011 - Right of Way Inc. Total: 1,382.00
AP-Check Detail (4/24/2024 - 4:15 PM) Page 29
6 - 39
Check Number Check Date Amount
RHCC7101 - Rio Hondo College
318926 05/01/2024
Inv S24-58S-ZSPS
Line Item Date Line Item Description
04/10/2024 Physical Agility Test For 2 PO Applicants 50.00 Inv S24-58S-ZSPS Total 50.00
Inv S24-70S-ZSPS
Line Item Date Line Item Description
04/10/2024 Physical Agility Test For 1 PO Applicant 25.00 Inv S24-70S-ZSPS Total 25.00
318926 Total: 75.00
RHCC7101 - Rio Hondo College Total: 75.00
RTTKLLP - Rutan & Tucker, LLP
318927 05/01/2024
Inv 981178/983665
Line Item Date Line Item Description
04/16/2024 Holy Family Specific Plan Legal Services 90.00 Inv 981178/983665 Total 90.00
318927 Total: 90.00
RTTKLLP - Rutan & Tucker, LLP Total: 90.00
SAN7775 - San Bernardino Sheriff's Dept
318928 05/01/2024
Inv 24-113-023AOT
Line Item Date Line Item Description
04/10/2024 Traffic Collision Program Mgmt. Training for Motor Ofcr. Sanchez 189.00 Inv 24-113-023AOT Total 189.00
318928 Total: 189.00
SAN7775 - San Bernardino Sheriff's Dept Total: 189.00
SGVMC111 - San Gabriel Valley Medical Center
318929 05/01/2024
Inv 920384
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 30
6 - 40
Check Number Check Date Amount
03/29/2024 Blood alcohol withdrawals for Medical Record #920384 48.00 Inv 920384 Total 48.00
Inv 920625
Line Item Date Line Item Description
03/26/2024 Blood alcohol withdrawals for Medical Record #920625 48.00 Inv 920625 Total 48.00
Inv 920922
Line Item Date Line Item Description
04/02/2024 Blood alcohol withdrawals for Medical Record #920922 48.00 Inv 920922 Total 48.00
318929 Total: 144.00
SGVMC111 - San Gabriel Valley Medical Center Total: 144.00 SAN4958 - San Marino Security System
318930 05/01/2024
Inv 49173
Line Item Date Line Item Description
04/10/2024 Monthly Security System @ Orange Grove Rec Bldg. 207.00 04/10/2024 Monthly Security System @ Eddie Park, Youth House, WMB, MMIW 1,362.00 Inv 49173 Total 1,569.00
318930 Total: 1,569.00
SAN4958 - San Marino Security System Total: 1,569.00
SAXE2013 - Saxe-Clifford PH.D, Susan
318931 05/01/2024
Inv 24-0325-2
Line Item Date Line Item Description
04/10/2024 Psychological Evaluation for Deputy Chief Applicant Ladenheim. 450.00 Inv 24-0325-2 Total 450.00
Inv 24-0401-7
Line Item Date Line Item Description
04/10/2024 Psychological Evaluation for Po Applicant Lillienfeld. 450.00 Inv 24-0401-7 Total 450.00
318931 Total: 900.00
AP-Check Detail (4/24/2024 - 4:15 PM) Page 31
6 - 41
Check Number Check Date Amount
SAXE2013 - Saxe-Clifford PH.D, Susan Total: 900.00
SHRBSHP - Sherrill Inc.
318932 05/01/2024
Inv INV-956782
Line Item Date Line Item Description
03/28/2024 Supplies for Street Trees Division 22.04
Inv INV-956782 Total 22.04
318932 Total: 22.04
SHRBSHP - Sherrill Inc. Total: 22.04
SHO7777 - Showcases
0 05/01/2024
Inv 328433
Line Item Date Line Item Description
04/04/2024 CD & DVD cases 377.68
Inv 328433 Total 377.68
0 Total: 377.68
SHO7777 - Showcases Total: 377.68
SMWL2990 - Shute, Mihaly & Weinberger LLP
318933 05/01/2024
Inv 285594
Line Item Date Line Item Description
03/28/2024 Legal Assistance Regarding Moffat Street 10.50 Inv 285594 Total 10.50
318933 Total: 10.50
SMWL2990 - Shute, Mihaly & Weinberger LLP Total: 10.50
SPEC5011 - Spectrum Gas Products
318934 05/01/2024
Inv 00613715
Line Item Date Line Item Description
03/28/2024 Fire - Oxygen Supplies 134.00
Inv 00613715 Total 134.00
AP-Check Detail (4/24/2024 - 4:15 PM) Page 32
6 - 42
Check Number Check Date Amount
Inv 00854799
Line Item Date Line Item Description
03/31/2024 Fire - Oxygen Supplies 54.00
Inv 00854799 Total 54.00
318934 Total: 188.00
SPEC5011 - Spectrum Gas Products Total: 188.00
SPBK - Springbrook Holding Company, LLC
0 05/01/2024
Inv INV-016547
Line Item Date Line Item Description
04/01/2024 CivicPay Mar 2024 158.00
Inv INV-016547 Total 158.00
0 Total: 158.00
SPBK - Springbrook Holding Company, LLC Total: 158.00
STA5219 - Staples Business Advantage
0 05/01/2024
Inv 6000616445
Line Item Date Line Item Description
03/26/2024 PD Office Supplies 319.71
Inv 6000616445 Total 319.71
Inv 6000841862
Line Item Date Line Item Description
03/27/2024 PD Office Supplies 130.52
Inv 6000841862 Total 130.52
Inv 6000841864
Line Item Date Line Item Description
04/01/2024 Senior Center supplies 61.02
Inv 6000841864 Total 61.02
Inv 6000848464
Line Item Date Line Item Description
03/28/2024 PD Office Supplies 119.07
Inv 6000848464 Total 119.07
AP-Check Detail (4/24/2024 - 4:15 PM) Page 33
6 - 43
Check Number Check Date Amount
Inv 6000848465
Line Item Date Line Item Description
03/27/2024 Name badges 24.48
Inv 6000848465 Total 24.48
Inv 6000848466
Line Item Date Line Item Description
03/28/2024 Batteries, baby wipes 90.44
Inv 6000848466 Total 90.44
Inv 6000862567
Line Item Date Line Item Description
03/30/2024 Budget Supplies 498.68
Inv 6000862567 Total 498.68
Inv 6000862568
Line Item Date Line Item Description
03/30/2024 Commission Supplies 377.58
Inv 6000862568 Total 377.58
Inv 6000862569
Line Item Date Line Item Description
03/30/2024 Office Supplies 461.50
Inv 6000862569 Total 461.50
Inv 6001034910
Line Item Date Line Item Description
04/02/2024 PD Office Supplies 148.05
Inv 6001034910 Total 148.05
Inv 6001034912
Line Item Date Line Item Description
04/02/2024 Book tape, markers 179.13
Inv 6001034912 Total 179.13
Inv 6001041368
Line Item Date Line Item Description
04/09/2024 Senior Center office supplies 27.65
04/09/2024 Recreation office supplies 26.33
Inv 6001041368 Total 53.98
Inv 6001041369
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 34
6 - 44
Check Number Check Date Amount
04/03/2024 PD Office Supplies 213.91
Inv 6001041369 Total 213.91
Inv 6001041370
Line Item Date Line Item Description
04/03/2024 Book tape 122.69
Inv 6001041370 Total 122.69
Inv 6001041371
Line Item Date Line Item Description
04/03/2024 Book tape 245.37
Inv 6001041371 Total 245.37
Inv 6001041372
Line Item Date Line Item Description
04/03/2024 light bulbs 21.37
Inv 6001041372 Total 21.37
Inv 6001120763
Line Item Date Line Item Description
04/09/2024 Recreation office supplies 126.46
Inv 6001120763 Total 126.46
Inv 6001127659
Line Item Date Line Item Description
04/10/2024 General supplies for Community Development Department. 132.68 Inv 6001127659 Total 132.68
Inv 600848467
Line Item Date Line Item Description
04/01/2024 Senior Center supplies 250.38
Inv 600848467 Total 250.38
0 Total: 3,577.02
STA5219 - Staples Business Advantage Total: 3,577.02
WILLCSTR - Statler, William C.
318935 05/01/2024
Inv No. 2
Line Item Date Line Item Description
03/25/2024 Five Year Fiscal Analysis and Long-Term Financial Plan 775.00 AP-Check Detail (4/24/2024 - 4:15 PM) Page 35
6 - 45
Check Number Check Date Amount
Inv No. 2 Total 775.00
318935 Total: 775.00
WILLCSTR - Statler, William C. Total: 775.00
STSM1020 - Studio Spectrum, Inc.
0 05/01/2024
Inv 192762
Line Item Date Line Item Description
04/01/2024 Video Production and Streaming Services for March 2024 6,720.00 Inv 192762 Total 6,720.00
0 Total: 6,720.00
STSM1020 - Studio Spectrum, Inc. Total: 6,720.00
SWOR8032 - Swords Fencing Studio
318936 05/01/2024
Inv SWFENCING-MAR24
Line Item Date Line Item Description
04/09/2024 Contract Class Instructor Payment Sword Fencing March 2024 384.00 Inv SWFENCING-MAR24 Total 384.00
318936 Total: 384.00
SWOR8032 - Swords Fencing Studio Total: 384.00
TCGS3012 - The Corporate Gift Service, Inc.
318937 05/01/2024
Inv 33491
Line Item Date Line Item Description
04/11/2024 City of South Pasadena Imprinted Pens (Qty. 300) 312.29 Inv 33491 Total 312.29
Inv 33499
Line Item Date Line Item Description
04/15/2024 City of South Pasadena Imprinted Tape Measure (Qty 250). 653.28 Inv 33499 Total 653.28
318937 Total: 965.57
AP-Check Detail (4/24/2024 - 4:15 PM) Page 36
6 - 46
Check Number Check Date Amount
TCGS3012 - The Corporate Gift Service, Inc. Total: 965.57 HAFR7000 - The Hartford
318938 05/01/2024
Inv 085037146809
Line Item Date Line Item Description
04/30/2024 Employee Life Insurance Benefit - April 2024 1,053.00 Inv 085037146809 Total 1,053.00
318938 Total: 1,053.00
HAFR7000 - The Hartford Total: 1,053.00
TRA5998 - Transtech Engineers, Inc.
318939 05/01/2024
Inv 20242361
Line Item Date Line Item Description
02/29/2024 SP Building Plan Check Services - February 2024 39,861.93 Inv 20242361 Total 39,861.93
Inv 20242388
Line Item Date Line Item Description
03/31/2024 SP Building and Safety Staff Services - March 2024 27,214.00 Inv 20242388 Total 27,214.00
318939 Total: 67,075.93
TRA5998 - Transtech Engineers, Inc. Total: 67,075.93
ADTR5011 - Tregenza, Adam
318940 05/01/2024
Inv 3/11/2024
Line Item Date Line Item Description
03/11/2024 Reimbursement for Company Officer 2D Training 420.00 Inv 3/11/2024 Total 420.00
318940 Total: 420.00
ADTR5011 - Tregenza, Adam Total: 420.00
TRE9241 - Trench Shoring
318941 05/01/2024
AP-Check Detail (4/24/2024 - 4:15 PM) Page 37
6 - 47
Check Number Check Date Amount
Inv RI20383869
Line Item Date Line Item Description
03/05/2024 Rental of traffic steel plates for 1612 Indiana Ave excavation 1,036.50 Inv RI20383869 Total 1,036.50
318941 Total: 1,036.50
TRE9241 - Trench Shoring Total: 1,036.50
TRUPINT - TruePoint Solutions, LLC
318942 05/01/2024
Inv SI-000359
Line Item Date Line Item Description
03/28/2024 Annual Subscription Fees - 3/14/24-3/13/25. 1,475.00 Inv SI-000359 Total 1,475.00
Inv SI-000462
Line Item Date Line Item Description
03/31/2024 Online Permitting System - Configuration & Report Development 1,837.50 Inv SI-000462 Total 1,837.50
318942 Total: 3,312.50
TRUPINT - TruePoint Solutions, LLC Total: 3,312.50
ULIN8021 - Uline, Inc.
0 05/01/2024
Inv 14174202
Line Item Date Line Item Description
04/11/2024 Senior Center office furnitures 1,357.70
Inv 14174202 Total 1,357.70
Inv 175182005
Line Item Date Line Item Description
04/11/2024 DAR office suuplies 1,098.37
Inv 175182005 Total 1,098.37
Inv 175780823
Line Item Date Line Item Description
04/11/2024 Camp Med Office Furniture & Supplies 785.41
Inv 175780823 Total 785.41
AP-Check Detail (4/24/2024 - 4:15 PM) Page 38
6 - 48
Check Number Check Date Amount
0 Total: 3,241.48
ULIN8021 - Uline, Inc. Total: 3,241.48
ULFRINC - Ultimate Fortune Inc.
318943 05/01/2024
Inv 21550
Line Item Date Line Item Description
04/02/2024 Library Step and Repeat backdrop 496.13
Inv 21550 Total 496.13
318943 Total: 496.13
ULFRINC - Ultimate Fortune Inc. Total: 496.13
UQMS8010 - Unique Management Services, Inc.
0 05/01/2024
Inv 6124417
Line Item Date Line Item Description
04/01/2024 Library Agency Recovery Services - March 2024 151.45 Inv 6124417 Total 151.45
0 Total: 151.45
UQMS8010 - Unique Management Services, Inc. Total: 151.45 VALD4011 - Valdez, Catalina
318944 05/01/2024
Inv 03/24-03/29/24
Line Item Date Line Item Description
04/10/2024 Mandatory Sexual Assault Investigation Course for Det. Valdez 1,080.06 Inv 03/24-03/29/24 Total 1,080.06
318944 Total: 1,080.06
VALD4011 - Valdez, Catalina Total: 1,080.06
TRIOVLLY - Valley Services, Inc.
318945 05/01/2024
Inv INV2230044323
Line Item Date Line Item Description
04/09/2024 On-Site Meal Program and Home Delivery - March 2023. 4,200.00 AP-Check Detail (4/24/2024 - 4:15 PM) Page 39
6 - 49
Check Number Check Date Amount
Inv INV2230044323 Total 4,200.00
318945 Total: 4,200.00
TRIOVLLY - Valley Services, Inc. Total: 4,200.00
VERW6711 - Verizon Wireless
318946 05/01/2024
Inv 9960144056
Line Item Date Line Item Description
03/26/2024 AN 270619951-00004 Services for 2/27/24 - 3/26/24 499.82 Inv 9960144056 Total 499.82
318946 Total: 499.82
VERW6711 - Verizon Wireless Total: 499.82
WES4152 - West Coast Arborists, Inc.
0 05/01/2024
Inv 212859
Line Item Date Line Item Description
03/31/2024 Citywide Urban Forestry- Arborist Services 3/16/24 - 3/31/24 850.00 Inv 212859 Total 850.00
Inv 212860
Line Item Date Line Item Description
03/31/2024 Urban Forestry Services: Removal Cleanup 3/16/24 - 3/31/24 180.00 Inv 212860 Total 180.00
Inv 212861
Line Item Date Line Item Description
03/31/2024 Citywide Urban Forestry:Tree Planting Services 3/16/24 - 3/31/24 424.00 Inv 212861 Total 424.00
0 Total: 1,454.00
WES4152 - West Coast Arborists, Inc. Total: 1,454.00
WES6711 - Western Water Works Supply Company
318947 05/01/2024
Inv 1252503-00
Line Item Date Line Item Description
03/18/2024 Meter gaskets for .75 and 1 inch meters 497.26 AP-Check Detail (4/24/2024 - 4:15 PM) Page 40
6 - 50
Check Number Check Date Amount
Inv 1252503-00 Total 497.26
Inv 1253028-00
Line Item Date Line Item Description
04/01/2024 Water line fittings for new water service @ 342 Pasadena Ave 896.82 Inv 1253028-00 Total 896.82
318947 Total: 1,394.08
WES6711 - Western Water Works Supply Company Total: 1,394.08 WIT6353 - Wittman Enterprises LLC
318948 05/01/2024
Inv 2402059
Line Item Date Line Item Description
03/28/2024 Paramedic Billing Services - February 2024 7,592.72 Inv 2402059 Total 7,592.72
318948 Total: 7,592.72
WIT6353 - Wittman Enterprises LLC Total: 7,592.72
GRA1244 - Woods Maintenance Services, Inc.
318949 05/01/2024
Inv SPAS0324
Line Item Date Line Item Description
04/01/2024 City-wide Graffiti Removal, March 2024 1,083.00 Inv SPAS0324 Total 1,083.00
318949 Total: 1,083.00
GRA1244 - Woods Maintenance Services, Inc. Total: 1,083.00 PTZM4011 - Zamora, Patrick
318950 05/01/2024
Inv 01/29-02/23/24
Line Item Date Line Item Description
04/10/2024 Basic Narcotic Handler K9 Training for K9 Ofcr. Zamora 198.74 Inv 01/29-02/23/24 Total 198.74
Inv 2673267
Line Item Date Line Item Description
AP-Check Detail (4/24/2024 - 4:15 PM) Page 41
6 - 51
Check Number Check Date Amount
02/13/2024 Fuel reimbursement for training 51.96
Inv 2673267 Total 51.96
Inv 9046542
Line Item Date Line Item Description
01/29/2024 Fuel reimbursement for training 37.44
Inv 9046542 Total 37.44
Inv 9046644
Line Item Date Line Item Description
01/31/2024 Fuel reimbursement for training 46.68
Inv 9046644 Total 46.68
Inv 9046852
Line Item Date Line Item Description
02/05/2024 Fuel reimbursement for training 37.74
Inv 9046852 Total 37.74
Inv 9051148
Line Item Date Line Item Description
02/16/2024 Fuel reimbursement for training 49.86
Inv 9051148 Total 49.86
Inv 9118165
Line Item Date Line Item Description
02/21/2024 Fuel reimbursement for training 41.96
Inv 9118165 Total 41.96
Inv 9814842
Line Item Date Line Item Description
02/06/2024 Fuel reimbursement for training 25.00
Inv 9814842 Total 25.00
Inv 9815538
Line Item Date Line Item Description
02/23/2024 Fuel reimbursement for training 46.31
Inv 9815538 Total 46.31
Inv 9828695
Line Item Date Line Item Description
02/07/2024 Fuel reimbursement for training 36.62
Inv 9828695 Total 36.62
AP-Check Detail (4/24/2024 - 4:15 PM) Page 42
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Check Number Check Date Amount
Inv 9829486
Line Item Date Line Item Description
02/28/2024 Fuel reimbursement for training 41.64
Inv 9829486 Total 41.64
318950 Total: 613.95
PTZM4011 - Zamora, Patrick Total: 613.95
ZAVA4011 - Zavala, Jeanette
318951 05/01/2024
Inv 03/24-29/24
Line Item Date Line Item Description
04/10/2024 Property And Evidence Training Seminar 03/24-03/29/24 1,629.62 Inv 03/24-29/24 Total 1,629.62
318951 Total: 1,629.62
ZAVA4011 - Zavala, Jeanette Total: 1,629.62
Total: 495,510.84
AP-Check Detail (4/24/2024 - 4:15 PM) Page 43
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ATTACHMENT 3
Online Payments
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Date Vendor Amount Description
4/18/2024 So Cal Edison $23,854.63 Online Payment for City Electric Account # 3859.

Total: $23,854.63
Online Payment Log
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City of

SOUTH PASADENA

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ATTACHMENT 4
Prepaid &Warrant Voids
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Accounts Payable
ealvarez
Printed: 04/17/2024 - 4:07PM
User:

Void Check Proof List
Batch: 00002.04.2024
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: CTYELCSP City Electric Supply Company
Check No: 318763 Check Date: 04/17/2024
318.63 PDA/024596 03/11/2024 Transformer for Orange Grove Restroom, Lights for Arroyo,Lights No 0 101-6010-6601-8120-000
Check Total: 318.63
Vendor Total: 318.63
Report Total: 318.63
AP-Void Check Proof List (4/17/2024 - 4:07 PM) Page 1
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Accounts Payable
ealvarez
Printed: 04/17/2024 - 3:58PM
User:

Void Check Proof List
Batch: 00001.04.2024
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: ULIN8021 Uline, Inc.

Check No: 0 Check Date: 04/17/2024
1,357.70 14174202 03/19/2024 Senior Center office furniture No 0 101-8030-8021-8020-000
Check Total: 1,357.70
Vendor Total: 1,357.70
Report Total: 1,357.70
AP-Void Check Proof List (4/17/2024 - 3:58 PM) Page 1
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Accounts Payable
ealvarez
Printed: 04/18/2024 - 9:22AM
User:

Void Check Proof List
Batch: 00003.04.2024
Account Number Amount Invoice No Inv Date Description Reference Task Label Type PONumber Close PO? Line Item Vendor: WIL2010 Willdan Engineering
Check No: 316843 Check Date: 06/21/2023
1,800.00 006-24481 06/05/2023 Engineering Signal Sheet for Orange Grove/Mission Intersection No 0 101-6010-6011-8170-000
Check Total: 1,800.00
Vendor Total: 1,800.00
Report Total: 1,800.00
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ATTACHMENT 5
Payroll Summary
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Payroll
Payroll Summary Report
Payroll Date: 4/12/2024 Regular
Checks $ 994.11
Direct Deposits $ 535,465.57
IRS Payments $ 104,809.54
EDD - State of CA $ 31,338.33
PERS Pension $ 122,935.93
Deferred Comp $ 26,762.67
PERS Health $ -
Subtotal: $ 822,306.15
Payroll Date: 4/23/2024 Off-Cycle
Checks $ -
Direct Deposits $ 415.46
IRS Payments $ 90.92
EDD - State of CA $ -
PERS Pension $ -
Deferred Comp $ -
PERS Health $ -
Subtotal: $ 506.38
Grand Total: $ 822,812.53
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City Council
Agenda Report
DATE: May 1, 2024
FROM: Armine Chaparyan, City Manager Au
PREPARED BY: Brian Solinsky, Chief of Police
Tanya Brittin, Interim Management Analyst
ITEM NO.

SUBJECT: Reapprove the Appropriation of 2021 Urban Area Security Initiative Grant Funds in the Amount of $44,369 for Flock Safety, Inc. Automated License Plate Reader Cameras
Recommendation
It is recommended that the City Council appropriate $44,369 of the Urban Area Security Initiative Grant Funds to Homeland Security Grant account 274-4010-4019-8520-000 for payment to Flock Safety, Inc. for Automated License Plate Reader (ALPR) cameras. The appropriation was previously approved in FY 2021-2022 but was not carried over.

Background
In March 2022, the South Pasadena Police Department received a $44,369 grant from the Department of Homeland Security through the Urban Area Security Initiative (UASI) 2021 grant cycle. This grant, accepted by the City Council on May 4, 2022, was initially earmarked for virtual reality (VR) training simulators to support regional homeland security goals. Subsequently, the City entered into a two-year contract with Flock Safety, Inc. for the lease of 13 Automated License Plate Reader (ALPR) cameras, which were successfully installed at city entry points in April 2023. Due to the impracticality of available VR training simulators, the Police Department proposed reallocating the grant to expand the ALPR project, which had demonstrated effectiveness by detecting 145 hits for wanted or stolen vehicles and missing persons alerts between April 2023 and February 2024. The City Council approved this grant modification in February 2024, allowing for the installation of an additional 14 ALPR cameras.

Analysis
The Police Department has experienced success in enhancing public safety through the Flock Safety, Inc. camera projects, sharing data with 106 regional agencies. Following the UASI 21 grant modification, the Department identified and submitted environmental impact reports for 14 additional ALPR camera locations. The installation of these new cameras was completed on April 8, 2024, at strategic points throughout the city:
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Reapprove the Appropriation of UASI 21 Grant Funds
May 1, 2024

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1. Fair Oaks (NB) at Columbia

2. Fair Oaks at 110 Freeway (On-ramp)

3. Fremont Ave at Columbia (NB)

4. Fremont Ave at Alhambra Rd (SB)

5. Orange Grove at Columbia (NB)

6. Orange Grove/110 Freeway (On-ramp)

7. Pasadena Ave (WB) at Arroyo Verde

8. Huntington Dr at Garfield Ave (WB)

9. Huntington Dr at Alhambra Rd (SB)

10.Fair Oaks at Monterey Rd (NB)

11.Via Del Rey at Monterey (SB)

12.Mission at Meridian (EB)

13.Huntington at Fair Oaks (EB)

14.Fremont at Monterey (EB)
Due to the duration of the UASI 21 project extension, the initially approved funding was not carried forward in the budget, prompting a request for the reinstatement of the appropriation. UASI grants are reimbursable, and City staff has filed the necessary documentation. Similar to past experiences, such as the UASI 20 Mobile Data Computer Project, the City anticipates reimbursement in approximately one year after project completion.

Fiscal Impact
The UASI 21 project award, totaling $44,369, was initially approved by the City Council in FY 21-22. Staff now recommends reallocating the same amount to the Homeland Security Grant account 274-4010-4019-8520-000 for the purchase of Flock Safety, Inc.

ALPR cameras in FY 23-24. The City anticipates receiving reimbursement for this expenditure within approximately one year as part of the UASI 2021 grant cycle.

Key Performance Indicators and Strategic Plan
This item is in line with the Strategic Plan priority 6d outlining the improvement of technology.

Commission Review and Recommendation
This item was not reviewed by the Public Safety Commission. 7 - 2
DATE:

FROM:

City Council
Agenda Report
May 1, 2024
Armine Chaparyan, City Manager
ITEM NO.
�
PREPARED BY: Angelica Frausto-Lupo, Community Development Director SUBJECT: Consideration of the Approval of the Second Amendment to the Professional Services Agreement with Moore lacofano
Goltsman, Inc. (MIG), for a Housing Element Implementation Analysis/Fit Study for Fair Oaks Avenue and Mission Street in an Amount Not-to-Exceed $38,660.

Recommendation
It is recommended that the City Council consider the approval of the Second Amendment to the Professional Services Agreement with Moore lacofano Goltsman, Inc., (MIG) for additional technical services for a Housing Element Implementation Analysis/Fit Study for Fair Oaks Avenue and Mission Street in the amount of $38,660, for a new total not-toexceed contract amount of $82,910.

Executive Summary
The City has engaged Moore lacofano Goltsman, Inc. (MIG) under a Professional Services Agreement (PSA) to support the implementation of the 6th Cycle Housing Element, initially focusing on zoning text amendments and mapping for rezoning efforts with an initial contract amount of $29,250. Following the adoption of the General Plan on September 27, 2023, and pending adoption of proposed density increases in specific residential zones, a First Amendment was executed on November 29, 2023, adding $15,000 to the budget, bringing the contract total to $44,250 for analyses of existing density and development capacities. As the City moves forward with Housing Element Program 2.n, which involves a Citywide Height Limit Ballot Initiative, it requires further services from MIG to project potential developments under new density and height guidelines. The proposed Second Amendment would allocate an additional $38,660 to MIG for detailed studies, culminating in a revised contract ceiling of $82,910.

Background
The City originally contracted with Moore lacofano Goltsman, Inc. (MIG) to undertake zoning text amendments and mapping as part of the 6th Cycle Housing Element implementation, starting with an initial contract of $29,250. This work was crucial for adopting the General Plan, adopted on September 27, 2023, which did not initially include the proposed density increases for Residential Medium Density (RM) and Residential High Density (RH) zones. Consequently, a First Amendment was signed on November 29, 2023, enhancing the PSA by $15,000 to a new cap of $44,250, to facilitate further 8 8 - 1
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May 1, 2024

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analysis of existing density and residential development capacity. MIG provided additional rezoning and mapping for the Housing Opportunity Overlay zone, effective April 19, 2024.

Upon successful completion of these tasks, the City’s next step involves the implementation of Housing Element Program 2.n, the Citywide Height Limit Ballot Initiative. This requires an understanding of potential developments conforming to new density and height parameters, necessitating a Second Amendment to the PSA with MIG.

This amendment would add $38,660 for detailed studies as outlined in Exhibit 1, raising the contract's ceiling to $82,910.

With MIG’s expertise in fit and density studies, the upcoming initiatives aim to equip South Pasadena residents with clear visuals and data on proposed changes in building heights and densities, enhancing voter understanding and decision-making regarding the proposed adjustments to the city’s 45-foot building height limit. This limit was identified by the Department of Housing and Community Development (HCD) as a developmental constraint during the Housing Element process.

City Council Study Session
On April 15, 2024, the City Council held a Study Session to discuss a proposed ballot measure that would adjust the 45-foot building height limit, as well as to clarify the specific stipulations of Program 2.n. This program does not call for a city-wide repeal of the height limit but targets modifications for residential or mixed-use projects where the base density exceeds 50 units per acre. The session served as a platform for public education and feedback, with three members of the public speaking and additional written comments submitted.

Following a presentation by the City Attorney and thoughtful deliberation of public input and council discussion, the City Council emphasized the need for visual aids. They requested three-dimensional exhibits to better illustrate potential developments and their integration within the existing urban landscape of Mission Street and Fair Oaks Avenue.

This feedback highlighted the importance of such visualizations in helping residents understand the impact of proposed changes. Staff acknowledges the need for additional services to create these crucial streetscape visualizations, although they are not included in the current contract amendment’s scope of work.

Analysis
Moore Iacofano Goltsman, Inc. (MIG) is a well-established consulting firm with a strong presence in California and offices across the United States. The firm boasts a diverse team of community planning experts, GIS technicians, and data analysts capable of modeling and testing development standards, drafting technical zoning codes, and producing illustrative depictions of hypothetical developments in line with the City's 8 - 2
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May 1, 2024

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Municipal Code. MIG's technical prowess and depth of expertise make it ideally suited for analyzing potential development scenarios along Fair Oaks Avenue and Mission Street.

The planned analysis for this project includes:
• Site A: A Flex Building with a density of 70 dwelling units per acre and a potential height of up to 84 feet.
• Site B: A Mixed-use and residential building accommodating 110 dwelling units per acre, also up to 84 feet high.
• Site C: A Mixed-use building, specifics to be determined based on zoning potential.

Detailed in Exhibit 1 (Scope of Work in Attachment 4), the study will explore up to two alternative configurations for each site concerning various heights and densities.

Deliverables from this analysis will include detailed tables enumerating the sizes and types of residential and commercial units, parking provisions, and other relevant development metrics. Moreover, MIG will produce three-dimensional site plans to aid in public understanding of how the proposed developments could transform the area, particularly if voters approve changes to the existing 45-foot height restriction. City staff will collaborate closely with MIG to pinpoint and evaluate suitable sites for these potential developments on Mission Street and Fair Oaks Avenue.

Fiscal Impact
The Second Amendment to the MIG, Inc., PSA includes a contract amount of $38,660 for a new not-to-exceed total contract amount of $82,910. Funding for Housing Element program implementation under ballot measure and height limit study, was included in the Fiscal Year 2023-2024 Community Development Department Budget under Professional Services Account Number 101-7010-7011-8170-000.

Key Performance Indicators and Strategic Plan
The ballot initiative to revise or repeal the City’s existing 45-foot building height limit is required by the City’s adopted Housing Element and General Plan. Housing is foundational to the implementation of most of the City’s 2021-2026 Strategic Plan goals:
2) Economic Development, 3) Public Safety, 4) Infrastructure, and 5) Housing.

City Attorney Review
This agenda report has been reviewed by the City Attorney.

Commission Review and Recommendation
This matter was not reviewed by a commission or board.

Attachments:

1. MIG, Inc., PSA

2. MIG, Inc., PSA First Amendment

3. Proposed MIG, Inc., PSA Second Amendment

4. Exhibit 1 to the Proposed PSA Second Amendment
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ATTACHMENT 1
MIG, Inc., Professional Services Agreement (PSA)
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of South Pasadena/ Moore lacofano Goltsman, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of South Pasadena, a California municipal corporation ("City"), and Moore Iacofano Goltsman, Inc. ("Consultant").

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: technical writing and GIS mapping for re-zoning related to Housing Element implementation.

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3. I. "Scope of Services": Focused Zoning Code and Zoning Map Updates, Exhibit A

3.2. "Agreement Administrator'': The Agreement Administrator for this project is Alison Becker, AICP, Deputy Community Development Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.

Professional Services Agreement - Consultant Services
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3.3. "Approved Fee Schedule": Consultant's compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. "Maximum Amount": The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Twenty Nine Thousand, Two Hundred and Fifty Dollars ($29,250).

3.5. "Commencement Date": June 15, 2023.

3.6. ••Termination Date": Upon completion of the work but no later than December 31, 2023.

4. TERM
The te1m of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11 :59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 ("Termination") below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT'SDUTIES
5 .1. Services. Consultant shall perform the services identified in the Scope of Services Exhibit A. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written an1endment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shal I concurrently inform the Agreement Administrator, in writing, of Consultant's estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant's profession and in a manner reasonably satisfactory to City. Consultant Profess ion al Services Agreement - Consultant Services Mod.8/31/2022

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shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § l 090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant's performance of such work.

5. 7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shaH be qualified to perform such services. Lisa Brownfield shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator without City's prior written consent.

5.8. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant's performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant's finn or of any subcontractor. Change of ownership or control of Consultant's firm may require an amendment to this Agreement.

5.11. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time dudng regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall Professional Services Agreement - Consultant Services
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be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant's actual cost plus an approved mark~up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION
7 .1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance. 7 .2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the c01Tcsponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

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7 .4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work perfonned outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. INTENTIONALLY OMITTED

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material ("written products" herein) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

I 0.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant's previously earned California Public Employees Retirement System ("CalPERS") retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social Professional Services Agreement - Consultant Services
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security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold hannless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, "Consultant" shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. "City" shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant's alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the active negligence or willful misconduct of the City.

11.4 Attorneys Fees. Such costs and expenses shall include reasonable attorneys' fees for counsel of City's choice, expert fees and all other costs and fees of litigation.

Consultant shall not be entitled to any refund of attorneys' fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers' compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.6 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant's behalf.

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11. 7 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant's indemnification obligations apply regardless of whether or not any insurance policies are detennined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Req uircd. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shaH survive this Agreement.

12.2. Documentation oflnsurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate ofinsurance must include the following reference: Focused Zoning Code and Zoning Map Updates. • Documentation of Best's rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
•
•
•
Professional Liability Insurance:

General Liability:
• General Aggregate:
• Products Comp/Op Aggregate
• Personal & Advertising Injury
• Each Occurrence
• Fire Damage (any one fire)
• Medical Expense (any 1 person)
Workers1 Compensation:
• Workers' Compensation
• EL Each Accident
$2,000,000 per occurrence,
$2,000,000 aggregate
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$ 100,000
$ 10,000
Statutory Limits
$1,000,000
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• EL Disease - Policy Limit
• EL Disease - Each Employee
• Automobile Liability
$1,000,000
$1,000,000
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified iri this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker's Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12. 7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended repmting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

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12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker's Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant's insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Contractor shall provide immediate written notice if(l) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days' notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates oflnsurance and Notices of Cancellation is: City of South Pasadena, Attn: City Clerks Office, South Pasadena, CA 91030.

12.12, Consultant's Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant's insurance and shall not contribute with it.

12.13, Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

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12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant's insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant's insurance policies. The amount of deductibles for insurance coverage required herein are subject to City's approval.

12.16. Duty to Defend and Indemnify. Consultanfs duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper perfonnance of Consultant's services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant's perfonnance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant's and City's regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the parties may, from time to time, designate in writing).

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Ifto City:

Alison Becker, AICP
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7222
With courtesy copy to:

Roxanne M. Diaz
Richards, Watson & Gershon
350 South Grand Avenue, 371h Floor
Los Angeles, CA 90071
Telephone: (213) 626-8484

15. SURVIVING COVENANTS
If to Consultant:

Lisa Brownfield, Principal
MIG, Inc.
537 S. Raymond Avenue
Pasadena, CA 91105
Telephone: (626) 744-9872
The parties agree that the covenants contained in paragraph 5 .11 (Records), paragraph

10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 1-2.8 (Claims-Made Policies), paragraph 13 .2 (Consultant Cooperation in Defense of Claims), and paragraph 18.l (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all othe1wise applicable statutes of limitations and repose.

16. TERMINATION

16. l. City Termination. City may terminate this Agreement for any reason on five calendar days' written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days' notice.
l 6.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant's breach of this Agreement.

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17. INTERPRETATION OF AGREEMENT

17. I. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Sevcrability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement arc deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

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18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City's Filing Officer if required under state law in the perfo1mance of the services. For breach or violation of this wananty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the tem1 of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City's prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any patty other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition ( cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

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18. 9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City's sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys' Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys' fees and costs expended in the action. 18 .12. Venue. The venue for any litigation shall be Los Angeles County. California and Consultant hereby consents to judsdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. "City"
City of South Pasim~/!ned by:

By: Gi::~~Q::.r~ Signature
Printed: Armine chaparyan
------------- Title: city Manager
--------------
6/15/2023
Date: ----------
Attest:

G'o•"'""'' '"
By: .~A~;!:;:7-.. Deputy City Cler
Date: 6/26/2023
-----------
Approved as to form:

By: c~=• lfl<ll'J
Roxanne Diaz, tfly°A!t~~ey
6/20/2023 Date: -----------
"Cons n
Daniel
By:_le:='YfoiA"--!~~...::::;_--t-1--\--f'--=-~
Sig
Printed: l)M.(,liEl--,, ~ LA?:--%; ~
Title:Ce; q/~ f'--06 l C?Eftr
Date: (a t (2::: c 2-3
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EXHIBIT A
Scope of Services
MIG will provide the following scope of services. Please note that each task identified may not occur in the order presented in this scope, as tasks may occur simultaneously. This scope reflects our discussion with you regarding the anticipated Zoning Code and Zoning Map amendments needed to implement Housing Element policy related to the sites inventory and creating capacity to satisfy the Regional Housing Needs Assessment (RHNA). Based on our discussions, these assumptions are:
■ Any rezoning required within the Downtown Specific Plan area will not be part of MIG's work scope; it will be undertaken in a parallel process by others. ■ In 1998, the City significantly reduced allowable densities in the multi-family residential zones (RM and RH). This amendment effort will reverse that action and restore densities to 35 units/acre for RM and 45 units/acre for RH.
■ MIG will need to adjust the development standards for the RM and RH zones to implement the target densities and make sure they work to produce quality projects. ■ Through a contract with SCAG, AECOM is preparing objective design standards (ODS) that will apply in South Pasadena. MIG will need to ensure that the ODS and new development standards work in tandem to implement Housing Element policy. We assume that the ODS materials will be available when the work gets started.
■ Commercial nodes outside of the Downtown Specific Plan will need to allow for mixed-use developments at a density of up to 70 units/acre. The standards will mirror those in the specific plan, which have already been prepared. However, the standards may need to be slightly adjusted to reflect any unique conditions in the Focus Areas where they apply. ■ Parking standards may require adjusting; however, because many of the areas affected by the rezoning lie within one-half mile of the L Line light rail station, the provisions of AB 2097 will limit the City's ability to impose parking requirements.
■ The City does not have GIS shapefiles for the Zoning Map. MIG will create the map based on parcel data we acquire from Los Angeles County and then code with the appropriate zoning districts shown on the official paper Zoning Map. Alternatively, the City's General Plan consultant may be able to provide the GIS shapefiles.

While the Housing Element contains other policies that will be implemented through Zoning Code updates, this effort will focus only on the above. Other policy directives, for example, includes repealing the 45-foot-height limit (requires a voter referendum), revising the inclusionary housing ordinance, and streamlining administrative procedures.

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Task 1: Project Management and Coordination

1.1: Kick-Off Meeting
MIG Principal Lisa Brownfield, Jose Rodriguez, and Allison Cook will conduct a teleconference with City staff to clarify available information and your expectations regarding the amendments and schedule.

Objectives for the call include:
■ Understand the City's expectations and requirements
■ Establish primary contact and preferred methods for communication ■ Discuss the work scope and schedule
■ Identify GIS resources

1.2: Project Coordination Meetings (allowance)
This task involves strategic planning meetings/phone calls between MIG and City staff as needed. The budget provides an allowance for coordination meetings.

1.3: Project Management
This subtask provides for contract administration, invoicing, scheduling, coordination with the project team, and quality control/assurance.

Task 1 Meetings and Deliverables
Kick-off meeting
Project coordination meetings {budgeted allowance)
Monthly invoices
Task 2: Prepare Administrative Draft and Hearing Draft Zoning Code Amendments The Housing Element establishes the densities to be achieved in the RM, RH, and mixed-use zoning districts. The mixed-use zoning will be implemented via an overlay district or corresponding zone within Focus Areas (outside of the Downtown Specific Plan area). Thus, our effort will focus on drafting development standards that work to achieve these densities and work in concert with the ODS to be provided by the City (prepared by AECOM).

Using the version of the South Pasadena Zoning Code available online from Code Publishing, the ODS, and the draft Downtown Specific Plan mixed-use standards, MIG will prepare administrative draft Zoning Code amendments for Division 36.220 (Residential Zoning Districts), Division 36.230 (Commercial Zoning Districts), and Division 36.250 (Overlay Zoning Districts).

To accommodate the new RM and RH densities, changes may be needed to the following development standards:
■ Minimum lot area
■ Setbacks
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■ Floor area ratio
■ Multiple story exception
■ Height limit adjacent to street
■ Open space
■ Parking
MIG's planners will work with our in-house designers and architects to model and test what standards need adjusting and to what degree to accommodate the densities and reflect the ODS. Options will be shared with City staff to assist with selecting the appropriate new standards.

Regarding the mixed-use standards, City staff has indicated that those standards should mirror those that have been drafted for the Downtown Specific Plan. We will want to test those to ensure they work for the housing sites identified in the Housing Element outside of the specific plan area. If needed, we will tweak those standards to reflect any conditions unique to the Focus Areas.

We will prepare complete administrative drafts of the code sections using Word's track changes function to clearly identify the draft changes. City staff will review and edit the administrative draft, also using track changes and comments to indicate edits. All City comments will be consolidated and resolved in a single document to be provided to MIG.

Following receipt of City staff comments, MIG will revise the administrative draft to produce a public hearing draft. Given the short time frame available to complete this work program, we have not included an interim draft to be shared with the Planning Commission in a study session format.

Task 2 Deliverables
One electronic copy {Word and pd/) of the Administrative Draft code amendments for City review One electronic copy (Word and pd/} of the Public Hearing Draft code amendments for City review Task 3: Prepare Administrative Draft and Hearing Draft Zoning Map Amendments The Zoning Map will need to be amended to accommodate the RHNA commitment. The map below identifies the required rezoning areas.

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The new Zoning Map must
be parcel specific. The City
has indicated that it does
not have a G IS-based
Zoning Map, so we will
need to prepare one to
identify zoning at the
parcel level and allow for
easier identification (by
APN) of the parcels to be
rezoned. MIG will either
obtain the necessary GIS
layers from Los Angeles
County or the City's GIS
consultant to build the
base map and create the
current Zoning Map from paper map data. We will then prepare the new map and provide an exhibit showing which parcels will be rezoned.

The level of effort to create the existing Zoning Map can be eased and costs reduced if the City's prior Housing Element consultant prepared a GIS-based Zoning Map and can provide that GIS data to the City.

MIG will prepare an administrative draft Zoning Map to City staff for review. We will make revisions per staff direction and create the public hearing draft Zoning Map.

The City will need to identify property owners whose properties are planned to be rezoned. We will provide the City the list of affected APNs, indicating the existing and proposed zoning districts.

Task 3 Deliverables
Administrative Draft Zoning Map (pdf for review)
Public hearing Draft Zoning Map (pdf)
Task 4: Public Hearings - Optional
If requested by City staff, MIG can attend public hearings to present materials and respond to questions.

Other optional tasks include preparing hearing resolutions, ordinances, and staff reports. For cost control purposes, we have not included thes tasks in the budget.

Task 4 Deliverables
Optional- Prepare presentation for hearings
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Task 5: Final Zoning Code and Zoning Map Changes

5.1: Final Code and Map
We have budgeted an allowance of MIG staff time to prepare any revisions to the Code and Map amendments to reflect Planning Commission recommendations to the City Council for the first reading of the ordinance. We assume that City staff will make any final changes in response to City Councl action.

Task S Deliverables
Code and Map amendments with Planning Commission revisions/recommendations (Word and pdf) Final Zoning Map GIS layers (ArcG/5)
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EXHIBITB
Fee Schedule
The table below identifies the estimated costs associated with each work scope task. All work and direct costs will be billed on a time-and-materials basis using the following hourly billing rates:

Principal: $215-$240
GIS Director $175
Senior Planner $170
Designer $160
Administrative $120
Schedule
Per the City's settlement agreement, the rezoning must be complete within 120 days of Housing Element adoption, which occurred May 30, 2023. We have assumed that the Council's first reading of the ordinance will constitute completion. Based on these assumptions, we propose to adhere to the following schedule, subject to receiving all materials needed to prepare the Code and Map amendments and timely City review of draft materials.
i LO Projecffvlanagementand coordination . <i Kick-off rneetirig weekofJt.ine 12, 2023 .. ·• ...... .· .·.·•·1 i .. .- ... ·. < · .... · .• ·. . . ·• •· . •. ·• _j Coordination meetings as sch~du led. . .. --·····------.. _i I 2.0 Administrative Draft Zoning Code ···--··-··--·······-··········--··· ; Deliver to City I July 21, 2023
City Comments to MIG August 4, 2023
Hearing Draft ---.. ·-·--·--·-----------+-A_u=gu_s_t_l-'8,'-2_0_2_3 __ . ________ .......... ___________________ _ 3 DAdmi*if iiThf 11i;~f Mat ··•·. • . . •. . •• ... ,~~J~ 11-~rL(···•·· .. •··•. ·.· .. . 4.0 Public Hearings - OPTIONAL seetember _2023 r 5.0 Final Code ahd Map .. i < . Septernber2~0_2_3-.-•.. -•• -. _-__ ._ .. -.••• -.•.... ---- .... ~:,-.. -,-. ------,-----;

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ATTACHMENT 2
MIG, Inc., PSA First Amendment
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FIRST AMENDMENT TO

AGREEMENT FOR SERVICES
THIS FIRST AMENDMENT ("Amendment") is made and entered into on the 15th day of November, 2023 by and between the CITY OF SOUTH PASADENA ("City") and Moore Iacofano Goltsman, Inc. (MIG) ("Consultant").

RECITALS
WHEREAS, on June 15th, 2023, the City entered into an agreement with MIG, which was executed by the City Manager, for MIG to prepare zoning text amendments and maps related to the General Plan Update ("Agreement"), and;
WHEREAS, the City and Consultant desire to amend the scope of the Agreement to assist with the development of detailed data analysis of existing density and available development capacity within the City's residential zones.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

Section 1. Section 3 .1 of the Agreement entitled "Scope of Services" is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated herein by this First Amendment.

Section 2. Section 3.4 of the Agreement entitled "Maximum Amount" is amended to read as follows: "The highest total compensation and costs payable to Consultant by the City under this Agreement. The Maximum Amount under this agreement is Forty-Four Thousand and Two Hundred Fifty Dollars ($44,250), which is comprised of Twenty-Nine Thousand, Two Hundred and Fifty Dollars ($29,250) for the original Scope of Services and Fifteen Thousand Dollars ($15,000) to support additional activities necessary to finalize the residential capacity and rezoning program for the General Plan Update as described in the First Amendment.

Section 3. Section 3.6 of the Agreement entitled "Termination Date" shall be revised to read as follows: "Upon completion of the work."
Section 4. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Second Amendment, shall remain in full force and effect. 263222.1
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11/29/2023
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TO EFFECTUATE THIS FIRST AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. "CITY"
City of South Pasadena
Printed: Armine Chaparyan
Title: City Manager
Date:
-----------
Attest: [A"~"'""" " llto.rl: PUVJ
By:sc~sosos5~a14 •7 ...

Mark Perez, Deputy City Clerk
Date: ---------
Approved as t µ....MllJollf,t.'gned by:

Pt?<-~ DiOJZJ
By: ___ __,,____~---~-
Roxanne Diaz, City Attorney
Date: ---------
263222.l
"Consultant"
Moore Iacofano Goltsman, Inc.

Signature
Printed: Lisa Brownfield
Title: Principal
------------
Date:

November 16, 2023
-----------
DocuSign Envelope ID: D43DF287-5D2B-434A-B502-18E0AC09F342 8 - 33
Exhibit 1
A men d e dS copeo fS erv1ces
rr ASK 6. (NEW)
!Data Analysis • Secure most recent County Assessor Data for all residential parcels in South Pasadena. Desired
information includes, but not limited to, total parcels !Deliverables: in each zoning designation, parcel sizes per • Data Tables designation, existing units per parcel, existing units per zoning designation, existing density in each zoning designation, parcels where existing units exceeds
allowable density.
• Analyze existing unit distribution within zoning
designations to determine what percentage of parcels
are developed at a level that exceeds existing density.

Analyze the impact of proposed density changes in
terms of additional capacity per zoning designation.
rrAsK 7. (NEW)
!Mapping Illustrate data with maps. Identify areas where upzoning is desirable given proposed density, existing units, transit orientation, parcel sizes. Heat map of over-built/under-built !Deliverables: existing environments. Maps illustrating predominant lot size locations.
• Draft Maps
• Final Maps
Fee Schedule
All work and direct costs will be billed on a time-and-materials basis using the following hourly billing rates:

Principal: $215-$240
GIS Director $175
Senior Planner $170
Designer $160
Administrative $120
263222.1

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ATTACHMENT 3
MIG, Inc., PSA Second Amendment
8 - 35

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SECOND AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the __ day of May, 2024, by and between the CITY OF SOUTH PASADENA (“City”) and Moore Iacofano Goltsman, Inc. (MIG) (“Consultant”).

RECITALS
WHEREAS, on June 15th, 2023, the City Manager executed a contract with MIG to prepare zoning text amendments and maps related to the General Plan Update, and; WHEREAS, on November 29, 2023, the City Manager executed a contract amendment with MIG to prepare additional technical services for property development and zoning data, and;
WHEREAS, the City and Consultant desire to amend the scope of the contract to assist the development of a detailed Housing Element Implementation Analysis/Fit Study for Fair Oaks Avenue and Mission Street to better visualize how projects of various height and density may appear.

NOW, THEREFORE, THE CITY AND THE CONSULTANT AGREE AS FOLLOWS:

Section 1. Section 3.1 “Scope of Services” is amended by adding an additional Scope of Services as set forth in Exhibit 1, attached and incorporated by this Amendment.

Section 2. Section 3.4 of the Agreement entitled “Maximum Amount” is amended to read as follows: The highest total compensation and costs payable to Consultant by the City under this Agreement. The Maximum Amount under this agreement is Eighty-Two Thousand Nine Hundred Ten Dollars ($82,910), which is comprised of Twenty-Nine Thousand Two Hundred Fifty dollars ($29,250) for the original Scope of Services, Fifteen Thousand Dollars ($15,000) to support additional activities necessary to finalize the residential capacity and rezoning program for the General Plan Update as described in the First Amendment, and ThirtyEight Thousand Six Hundred Sixty dollars ($38,660) for a detailed Housing Element Implementation Analysis/Fit Study for Fair Oaks Avenue and Mission Street as described in Exhibit 1 to the contract’s Second Amendment.

Section 3. Section 3.6 of the Agreement entitled “Termination Date” shall be revised as follows: “Upon completion of the work, but no later than December 31, 2024.” Section 4. All other terms, conditions, and provisions of the Agreement to the extent not modified by this Second Amendment, shall remain in full force and effect 8 - 37
TO EFFECTUATE THIS SECOND AMENDMENT, the parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “Consultant”
City of South Pasadena Moore Iacofano Goltsman, Inc.

By:___________________________ By: __________________________ Signature Signature
Printed: Arminé Chaparyan Printed: _______________________ Title: City Manager Title: _______________________
Date: ________________________ Date: ________________________ Attest:

By:

Mark Perez, Deputy City Clerk
Date: ____________________
Approved as to form:

By:

Roxanne Diaz, City Attorney
Date: ____________________

8 - 38
ATTACHMENT 4
Exhibit 1 to the MIG, Inc., PSA Second Amendment
(Scope of Work)
8 - 39

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MIG Second Contract Amendment
Exhibit 1: Tasks and Scope of Work
8 - 41
April 3, 2024
Alison Becker, Deputy Community Development Director
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
Subject: South Pasadena Housing Plan Implementation Analysis: Density/Fit Study for Fair Oaks Avenue and Mission Street
Dear Alison:

MIG is pleased to propose the following scope and fee for the Housing Plan Implementation Analysis. As per discussion with City Staff on March 19th, MIG will do a massing analysis for three prototypical sites identified by the city:

Site A: Flex building 70 du/ac for height up to 84 feet.

Site B: Mixed use and residential building withll0 du/ac for height up to 84 feet Site C: Mixed use building
The analysis will examine up to two alternatives each for each of the development in terms of different heights and densities for the sites A and C and up to 4 alternatives for site C. The final deliverable for each alternative will summarize the following:
a) table showing number and sizes of residential units, commercial sq ft, parking spaces, etc. b) 3D axonometric showing the overall massing of the proposed building Here is the list of tasks :

Task 1 Review of relevant development standards: MIG will review and document the development standards for each site as it relates to heights, setbacks, stepbacks, parking requirements, etc.

Task 2: Initial development sketches: MIG will sketch potential development capacity for each alternative. MIG will virtually check in with City to discuss various assumptions for each alternative overall development as well as brainstorm any changes that should be kept in mind before the follow up tasks are performed.

Task 3: Preliminary massing diagrams: MIG Team will create development capacity for each alternative. Each alternative will have three dimensions axonometric (sketch-up model) diagrams and an accompanying development capacity table highlighting the density, residential units, commercial area, and parking spaces: This information will be packaged in a PowerPoint and discussed with City Staff in a virtual meeting. City Staff will provide one round of comments in electronic format.

Task 4: Final massing diagrams: Based on City Staff, MIG Team will create final massing diagrams with accompanying development capacity table. All the materials will be incorporated in a PowerPoint format.

PLANNING I DESIGN I COMMUNICATIONS I MANAGEMENT I SCIENCE I TECHNOLOGY 537 S Raymond Avenue• Pasadena, CA 91105 • USA • 626-744-9872 • www rn igcom com Offices in: California • Colorado • New York • Oregon • Texas • Washington 8 - 42
MIG. Inc.

Task 5: Project management and administration: MIG will administer the project, regularly check in with the city and provide monthly invoices.

Sincerely,
t~~ ~oJ>.(21)
Lisa A. Brownfi~ld I v -
MIG
Principal, Director of Planning Services
2 8 - 43
City of South Pasadena I Housing Plan Implementation Analysis: Density/Fit Study for Fair Oaks Avenue and Mission Street estimated project C O S t
-
-
-------~---- -
--------
TOTAL PROJECT COSTS $38,660
MIG, Inc. Client Name - Project Name I Fee Proposal

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9 - 1
9 DATE:

FROM:

City Council
Agenda Report
May 1, 2024
Armlne Chaparyan, City Manager
PREPARED BY: H. Ted Gerber, Director of Public Works
Anteneh Tesfaye, Deputy Public Works Director
ITEM NO.

SUBJECT: Consider Approval of Payments to ACCO Engineered Systems, Inc. for HVAC maintenance and repairs at multiple City facilities in an amount of $13,682.50, and Consider Entering into a Maintenance Agreement with ACCO Engineered Systems, Inc. in an amount not to exceed $80,000
Recommendation
It is recommended that the City Council:

1. Consider the approval of payments to ACCO Engineered Systems, Inc. (ACCO) for invoices related to HVAC maintenance and repairs at multiple City facilities in the amount of $13,682.50; and

Executive Summary
The City of South Pasadena's Public Works Department is responsible for maintaining City Facilities, including heating, ventilation, and air conditioning (HVAC) system maintenance and repair. This item seeks approval from the City Council for payments to ACCO, an HVAC contractor. Additionally, the Department seeks the City Council's authorization to establish a Maintenance Agreement with ACCO for continued HV AC maintenance and repairs extended through Fiscal Year 2024-2025.

Background
HV AC systems in various City facilities are equipped with climate management technology from Pelican Wireless Systems. This technology features intelligent hardware that continuously monitors building temperatures and adjusts settings to optimize energy efficiency and reduce operational costs. ACCO Engineered Systems, which specializes in the installation, maintenance, and repair of mechanical systems, is the preferred vendor due to its expertise with Pelican products and its proximity to the city. In Fiscal Year 2023- 2024, ACCO was granted a purchase order for $29,000 to handle HVAC maintenance across city facilities. However, a surge in service requests has nearly exhausted these ACCO Engineered Systems Payment of Invoices
May 1, 2024

Page 2 of 2 ends

funds, with $26,787.40 already spent by early 2024. Subsequent maintenance needs have generated additional invoices totaling $13,682.50, bringing the overall expenditure to $40,469.90. This amount exceeds the City Manager’s purchasing authority of $30,000, necessitating City Council approval to pay the outstanding invoices. Furthermore, the staff recommends establishing a maintenance agreement with ACCO to extend their services through the remainder of Fiscal Year 2023-2024 and into Fiscal Year 2024-2025.

Analysis
The proposed maintenance agreement with ACCO Engineered Systems encompasses a scope of services that includes routine maintenance and as-needed repairs for the City’s 62 HVAC units. The agreement specifies the maintenance tasks, frequency, and location, with a projected annual cost of $29,380 for all equipment. Additionally, the agreement features negotiated rates for unplanned work lower than ACCO’s standard billing rates, offering a cost-effective solution for emergency repairs.

ACCO's proven track record in maintaining the City’s HVAC systems, their expertise with Pelican Wireless System products, and their proximity to the City have led staff to recommend ACCO as the sole provider for HVAC services through Fiscal Year 2024- 2025, in alignment with the City’s purchasing policy. This recommendation is also supported by the fact that other service providers capable of supporting Pelican systems are not local and charge higher mobilization fees.

Furthermore, while ACCO will handle the primary maintenance work, the City staff retains the option to engage either in-house technicians or another local HVAC contractor for additional maintenance or repair tasks, ensuring the most cost-effective solution is utilized for each situation.

Fiscal Impact
Outstanding invoices total $13,682.50. Adequate funding for the outstanding invoices and the maintenance agreement is available in the Facilities Maintenance Building Maintenance Account (No. 101-6010-6601-8120-000) as outlined in the Fiscal Year 2023- 2024 budget. This account includes a budgeted line item of $100,000 designated for HVAC system maintenance and repair, which is also projected for inclusion in the Fiscal Year 2024-2025 budget.

Key Performance Indicators (KPIs) and Strategic Plan
This item is not associated with a Key Performance Indicator.

Attachments
1) ACCO Engineered Systems, Inc. Pending Invoices Totaling $13,682.50 2) Proposed Maintenance Agreement with ACCO Engineered Systems, Inc. 9 - 2
ATTACHMENT 1
ACCO Engineered Systems, Inc. Invoices
9 - 3

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Customer # Location ID Invoice Date Customer P.O. # Invoice # 1084584 1088109 10/31/2023 24128 20475635
Billing Address Job Site Address ACCT. Code
Email-M-INV+WO
City of South Pasadena
1414 Mission St
South Pasadena CA 91030 US
South Pasadena Fire Department
817 Mound Avenue
South Pasadena CA 91030 US
Work Started
10/09/2023
Work Completed
10/10/2023
Reason For Service SC #
AC IS BLOWING HOT AIR IN THE DAY ROOM UPSTAIRS 2856810

SCOPE OF WORK
Oct 09, 2023 Day room not cooling. Arrived on site and checked in. Found unit tripped on low pressure. Recommend leak check and repair. Charged unit for temporary cooling.

Oct 10, 2023 Leak checked and repair. Arrived on site and checked in. Begin leak check, pressurized with nitrogen found leak at discharge refrigerant line.

Unit was flat at time of arrival. Repaired leak and re-pressurize. Unit held pressure. Fully evacuate system to 500 microns. Re-charge system to factory specifications. Verify proper system operations with a 20 degrees temperature differential.

Oct 10, 2023 Assisted tech Steven Duran with leak search and repair. Found unit low on charge after it had been refill just yesterday. Examined system and found leak on stem of discharge line where high limit switch was install. Cleaned up joint for repair. Unit was flat on refrigerant. Steven brazed portion of joint on stem that was leaking. Pressurized system with nitrogen to make sure it held with no leaks, passed test. Pulled a vacuum on the system down below 500 microns. Charged system to factory spec, 4lbs 6oz. Unit is now cooling properly, 50 degrees supply air. Dropped from 74 degrees to 70 degrees in 40 minutes.

Labor
Straight Time 20.00 185.00 3,700.00
Total Labor 3,700.00
Other
*Welding 1.00 25.00 25.00
HVAC Truck Charge 3.00 100.00 300.00
Vacuum Pump 1.00 50.00 50.00
Total Others 375.00
Sub Total 4,381.76
Sales Tax 31.52
TOTAL $4,413.28
Item Description Units Unit Price Amount
Material
*H93-005EX NITROGEN 50CF EXCHANGE H93-005EX 1.00 122.76 122.76 *Refrigerant 4.60 40.00 184.00
Total Material 306.76
TERMS : NET 30
Remit To: ACCO ENGINEERED SYSTEMS, Dept.1084584, PO BOX 847360, LOS ANGELES, CA 90084 _________________Principal Offices_________________
Located throughout the Western U.S.

Established 1934

INVOICE
Facility Services Division
Cont. Lic. CA #120696
WA # ACCOES1971DU
www.accoes.com Corporate Office
888 East Walnut Street | Pasadena, California | 91101 Page 1 of 1 (800) 998-2226 Southern Region
(800) 598-2226 Northern Region
9 - 8
A engineered W systems
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Call Type: FIXED

EQUIPMENT MAKE MODEL SERIAL
302844 CARRIER 38ycc048509 4797e02215
DESCRIPTION OF WORK PERFORMED / RECOMMENDED:

LOCATION ID 1089973 CUSTOMER # 1084584

JOBSITE NAME AND ADDRESS BILL TO NAME AND ADDRESS
South Pasadena Police Station
1422 Mission St
Pasadena, CA 91030
City of South Pasadena
1414 Mission St
South Pasadena, CA 91030
2834651
SERVICE CALL ID APT.
1243767
23326 CUSTOMER P.O. NUMBER
Rick Hernandez REQUESTOR OF SERVICE
SERVICE RESERVE #
Facility Services

WORK ORDER / WORK AUTHORIZATION
OBTAINED QTY DESCRIPTION OF MATERIALS OR ACCO P.O. #'S ISSUED Date Technician Appt Hours Rate ShiftPay x
07/31/2023 Josue Sirias 1243767 1.50 ST
07/31/2023 Josue Sirias 1243767 2.50 OVER
07/31/2023 Josue Sirias 1243767 1.50 ST
07/31/2023 Josue Sirias 1243767 2.50 OVER

REFRIGERANT RECOVERY

TYPE OF
REFRIGIRANT None TOTAL POUNDS DISPOSED 0.00

TOTAL POUNDS
RECOVERED 0.00 TOTAL POUNDS NEW 0.00

ADDITIONAL SERVICES & EXPENSES
þ HVAC Truck Charge
Offices Throughout The Western Region
REASON FOR SERVICE CALL: A/C not cooling in Records Dept.

STATUS OF DEPARTURE: Technician Checked Out
Work Performed: Still in progress
WORK COMPLETE Customer Name and Signature
EST. COMPLETION DATE
8/1/2023
YES NO ü
Trade: HVAC
9 - 9
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6==============c!...!,=========-----'
Call Type: FIXED

EQUIPMENT MAKE MODEL SERIAL
302844 CARRIER 38ycc048509 4797e02215
DESCRIPTION OF WORK PERFORMED / RECOMMENDED:

LOCATION ID 1089973 CUSTOMER # 1084584

JOBSITE NAME AND ADDRESS BILL TO NAME AND ADDRESS
South Pasadena Police Station
1422 Mission St
Pasadena, CA 91030
City of South Pasadena
1414 Mission St
South Pasadena, CA 91030
2834651
SERVICE CALL ID APT.
1244458
23326 CUSTOMER P.O. NUMBER
Rick Hernandez REQUESTOR OF SERVICE
SERVICE RESERVE #
Facility Services

WORK ORDER / WORK AUTHORIZATION
OBTAINED QTY DESCRIPTION OF MATERIALS OR ACCO P.O. #'S ISSUED Date Technician Appt Hours Rate ShiftPay x
08/09/2023 Josue Sirias 1244458 1.00 ST

REFRIGERANT RECOVERY

TYPE OF
REFRIGIRANT None TOTAL POUNDS DISPOSED 0.00

TOTAL POUNDS
RECOVERED 0.00 TOTAL POUNDS NEW 0.00

ADDITIONAL SERVICES & EXPENSES
þ HVAC Truck Charge
Offices Throughout The Western Region
REASON FOR SERVICE CALL: A/C not cooling in Records Dept.

STATUS OF DEPARTURE: Technician Checked Out
Work Performed: Ordered parts for service.

WORK COMPLETE Customer Name and Signature
EST. COMPLETION DATE
8/10/2023
YES NO ü
Trade: HVAC
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6==============1...!c=========--------'
Call Type: FIXED

EQUIPMENT MAKE MODEL SERIAL
302844 CARRIER 38ycc048509 4797e02215
DESCRIPTION OF WORK PERFORMED / RECOMMENDED:

LOCATION ID 1089973 CUSTOMER # 1084584

JOBSITE NAME AND ADDRESS BILL TO NAME AND ADDRESS
South Pasadena Police Station
1422 Mission St
Pasadena, CA 91030
City of South Pasadena
1414 Mission St
South Pasadena, CA 91030
2834651
SERVICE CALL ID APT.
1250947
23326 CUSTOMER P.O. NUMBER
Rick Hernandez REQUESTOR OF SERVICE
SERVICE RESERVE #
Facility Services

WORK ORDER / WORK AUTHORIZATION
OBTAINED QTY DESCRIPTION OF MATERIALS OR ACCO P.O. #'S ISSUED 08/12/2023 5.00 R-410A
08/11/2023 1.00 DVO-12 QUART VACUUM PUMP OIL DVO-12
08/11/2023 1.00 P100DA-2C PRESSURE SWITCH SPST HIGH LIMIT OPENS P100DA-2C 08/11/2023 1.00 79025 WHITE TERRY TOWEL 12PK 79025
08/11/2023 1.00 55 NITROGEN CONT CU FT NITROGEN CONTENT 55 NITROGEN CONT 08/11/2023 1.00 EK163S CU IN LIQUID LINE DRIER EK163S
08/11/2023 1.00 EK164S CU IN LIQUID LINE DRIER EK164S
08/11/2023 1.00 TAP18230 ARMAFLEX INSULATION TAPE W/ DISPENSER TAP18230 08/11/2023 1.00 HPC-164-S-HH CUBIC IN REVERSIBLE HEAT HPC-164-S-HH 08/11/2023 1.00 10144 STAKED-STOP COPPER COUPLING 10144 Date Technician Appt Hours Rate ShiftPay x
08/11/2023 Josue Sirias 1250947 8.00 ST
08/11/2023 Josue Sirias 1250947 2.50 OVER

REFRIGERANT RECOVERY

TYPE OF
REFRIGIRANT R-410A TOTAL POUNDS DISPOSED 0.00

TOTAL POUNDS
RECOVERED 0.00 TOTAL POUNDS NEW 5.00

ADDITIONAL SERVICES & EXPENSES
þ HVAC Truck Charge
Offices Throughout The Western Region
REASON FOR SERVICE CALL: A/C not cooling in Records Dept.

STATUS OF DEPARTURE: Technician Checked Out
Work Performed: As previously reported, WSHP has a bad HPS.

Picked up parts and material needed for work. Began recovering refrigerant. Removed liquid line piping to install a drier and add a liquid line port with a manual reset HPS. Piping hard to get to, so I cut and brazed in new pieces to form new run. Pressurized system when done brazing. Found small micro leaks on suction line. Repaired and pressurized again. Triple evacuation performed until <500 microns reached. Wired in new HPS.

System charged according to subcooling and superheat. Supply temp reading 52 with return at 73. System now fully
operational.

WORK COMPLETE Customer Name and Signature
EST. COMPLETION DATE
YES û NO
Trade: HVAC
9 - 11
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Customer # Location ID Invoice Date Customer P.O. # Invoice # 1084584 1088109 11/30/2023 24128 20485891
Billing Address Job Site Address ACCT. Code
Email-M-INV+WO
City of South Pasadena
1414 Mission St
South Pasadena CA 91030 US
South Pasadena Fire Department
817 Mound Avenue
South Pasadena CA 91030 US
Work Started
11/16/2023
Work Completed
11/27/2023
Reason For Service SC #
Main room units not cooling - approved by Rick Hernandez 2867466

SCOPE OF WORK
Nov 16, 2023 Responded to call for no cooling to two areas in the fire dept. Both the main living room and the dorm units are down. Units both located above locker room ceiling. Unit 3 (living room) off on alarm. Cleaned strainer and ran water through coaxial loop for cleaning. R/R 3 pole contactor. Ran unit and checked ops. Good water temperature and air temperature split. Unit 2 (dorms) off on evaporator freeze alarm. Connected gauges and verified low working pressures. Began leak search process in compressor section. Will need to return to leak check entire evaporator coil.

Nov 27, 2023 Returned to site to perform leak search and possible repair. Conducted a full leak search on evaporator coil and all welded joints (Used soap bubbles and leak detector). Opened all panels on unit. Micro leak detected on evaporator coil. Also, replaced schraders and valve caps on service ports.

Replaced filters for both units. Added R410A to allow unit to cool for time being. Will need to quote new evaporator coil.

Item Description Units Unit Price Amount
Material
*30A 3 POLE 24 VOLT CONTACTOR 42BF35AJ 1.00 71.40 71.40 *Soap Bubbles 1.00 16.50 16.50
*Pleated Filter 16X30X1PLE 1.00 18.22 18.22
*R-410A 3.00 40.00 120.00
*Pleated Filter 20X20X1PLE 2.00 13.99 27.98
*Schrader core and valve price 1.00 115.50 115.50
Total Material 369.60
TERMS : NET 30
Remit To: ACCO ENGINEERED SYSTEMS, Dept.1084584, PO BOX 847360, LOS ANGELES, CA 90084 _________________Principal Offices_________________
Located throughout the Western U.S.

Established 1934

INVOICE
Facility Services Division
Cont. Lic. CA #120696
WA # ACCOES1971DU www.accoes.com
Corporate Office
888 East Walnut Street | Pasadena, California | 91101 Page 1 of 2 (800) 998-2226 Southern Region
(800) 598-2226 Northern Region
9 - 13
A engineered W systems
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I T T I
Labor
Straight Time 14.00 185.00 2,590.00
Total Labor 2,590.00
Other
HVAC Truck Charge 2.00 100.00 200.00
Total Others 200.00
Sub Total 3,159.60
Sales Tax 35.11
TOTAL $3,194.71
_________________Principal Offices_________________
Located throughout the Western U.S.

Established 1934

INVOICE
Facility Services Division
Cont. Lic. CA #120696
WA # ACCOES1971DU www.accoes.com
Corporate Office
888 East Walnut Street | Pasadena, California | 91101 Page 2 of 2 (800) 998-2226 Southern Region
(800) 598-2226 Northern Region
9 - 14
A engineered W systems
Call Type: SC

EQUIPMENT MAKE MODEL SERIAL
318177 CARRIER 50PCH060Z6CCACN1 3516V45557
DESCRIPTION OF WORK PERFORMED / RECOMMENDED:

LOCATION ID 1088109 CUSTOMER # 1084584

JOBSITE NAME AND ADDRESS BILL TO NAME AND ADDRESS
South Pasadena Fire Department
817 Mound Avenue
South Pasadena, CA 91030
City of South Pasadena
1414 Mission St
South Pasadena, CA 91030
2867466
SERVICE CALL ID APT.
1324583
24128 CUSTOMER P.O. NUMBER

REQUESTOR OF SERVICE
SERVICE RESERVE #
Facility Services

WORK ORDER / WORK AUTHORIZATION
OBTAINED QTY DESCRIPTION OF MATERIALS OR ACCO P.O. #'S ISSUED 11/16/2023 1.00 30A 3 POLE 24 VOLT CONTACTOR 42BF35AJ
Date Technician Appt Hours Rate ShiftPay x
11/16/2023 Josue Sirias 1324583 6.00 ST

REFRIGERANT RECOVERY

TYPE OF
REFRIGIRANT None TOTAL POUNDS DISPOSED 0.00

TOTAL POUNDS
RECOVERED 0.00 TOTAL POUNDS NEW 0.00

ADDITIONAL SERVICES & EXPENSES
þ HVAC Truck Charge
Offices Throughout The Western Region
REASON FOR SERVICE CALL: Main room units not cooling - approved by Rick Hernandez STATUS OF DEPARTURE: Technician Checked Out
Work Performed: Responded to call for no cooling to 2 areas in the fire dept. Both the main living room and the dorm units are down. Units both located above locker room ceiling. Unit 3 (living room) off on alarm. Cleaned strainer and ran water through coaxial loop for cleaning. R/R 3 pole contactor from truck stock. Ran unit and checked ops. Good water temp and air temp split. Unit 2 (dorms) off on evap freeze alarm.

Connected gauges and verified low working pressures. Began leak search process in compressor section. Will need to return to leak check entire evap coil.

WORK COMPLETE Customer Name and Signature
EST. COMPLETION DATE
11/17/2023
YES NO ü
Trade: HVAC
9 - 15
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systems I I I

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I I I I
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Call Type: SC

EQUIPMENT MAKE MODEL SERIAL
318177 CARRIER 50PCH060Z6CCACN1 3516V45557
DESCRIPTION OF WORK PERFORMED / RECOMMENDED:

LOCATION ID 1088109 CUSTOMER # 1084584

REQUESTOR OF SERVICE
SERVICE RESERVE #
Facility Services

WORK ORDER / WORK AUTHORIZATION
OBTAINED QTY DESCRIPTION OF MATERIALS OR ACCO P.O. #'S ISSUED 11/27/2023 3.00 R-410A
Date Technician Appt Hours Rate ShiftPay x
11/27/2023 Josue Sirias 1325045 8.00 ST

REFRIGERANT RECOVERY

TYPE OF
REFRIGIRANT R-410A TOTAL POUNDS DISPOSED 0.00

TOTAL POUNDS
RECOVERED 0.00 TOTAL POUNDS NEW 3.00

ADDITIONAL SERVICES & EXPENSES
þ HVAC Truck Charge
Offices Throughout The Western Region
REASON FOR SERVICE CALL: Main room units not cooling - approved by Rick Hernandez STATUS OF DEPARTURE: Technician Checked Out
Work Performed: Returned to site to perform leak search and possible repair. Conducted a full leak search on evap coil and all welded joints. Opened all panels on unit. Microleak detected on evap coil. Also, replaced schraders and valve caps on service ports from truck stock. Replaced filters for both units. Added R410a to allow unit to cool for time being. Will need to quote new evap coil.

WORK COMPLETE Customer Name and Signature
EST. COMPLETION DATE
YES û NO
Trade: HVAC
9 - 16
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systems I I I

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ATTACHMENT 2
Proposed Maintenance Agreement with ACCO
Engineered Systems, Inc.
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INTENTIONALLY

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MAINTENANCE AGREEMENT
Providing Payment of Prevailing Wages
(City of South Pasadena / ACCO Engineered Systems, Inc.)

1. IDENTIFICATION
This MAINTENANCE AGREEMENT (“Agreement”) is entered into by and between the City of South Pasadena, a California municipal corporation (“City”), and ACCO Engineered Systems, Inc., a corporation (“Contractor”).

2. RECITALS

2.1. City has determined that it requires the following recurring maintenance services from a contractor: heating, ventilation, and air conditioning (HVAC) maintenance and repair services.

2.2. Contractor represents that it is fully qualified to perform such maintenance services by virtue of its experience and the training, education and expertise of its principals and employees. Contractor further represents that it is willing to accept responsibility for performing such maintenance services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such maintenance services as are set forth in the attached scope of work attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is H. Ted Gerber, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Contractor

3.3. “Cost of Services”: see Exhibit B.
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3.4. “Maximum Amount”: The highest total compensation and costs payable to Contractor by City under this Agreement. The Maximum Amount under this Agreement is EightyThousand Dollars ($80,000.00).

3.5. “Commencement Date”: April 25, 2024.

3.6. “Termination Date”: June 30, 2025.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 15 (“Termination”) below.

5. CONTRACTOR’S DUTIES

5.1. Services. Contractor shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Contractor shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Contractor shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Contractor shall concurrently inform the Agreement Administrator, in writing, of Contractor’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Contractor shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Contractor shall perform all work to the highest standards of Contractor’s profession and in a manner reasonably satisfactory to City. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
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5.6. Appropriate Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Contractor or under its supervision or by subcontractor(s) of Contractor, and all personnel engaged in the work shall be qualified to perform such services. Eric Berman shall be Contractor’s project administrator and shall have direct responsibility for management of Contractor’s performance under this Agreement. No change shall be made in Contractor’s project administrator without City’s prior written consent.

5.7. Prevailing Wages. This Agreement is subject to the prevailing wage law as more fully set forth in Section 8 (Labor Code), for all work performed under this Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Contractor acknowledges that prevailing wage determinations are available for work performed under this Agreement.

5.8. Permits and Approvals. Contractor shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary, if any, for Contractor’s performance of this Agreement including, but not limited to, professional licenses and permits.

5.9. Notification of Organizational Changes. Contractor shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Contractor’s firm or of any subcontractor. Change of ownership or control of Contractor’s firm may require an amendment to this Agreement.

5.10. Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

6. SUBCONTRACTING AND ASSIGNMENT

6.1. General Prohibition On Assignment. This Agreement covers services of a specific and unique nature. Except as otherwise provided herein, Contractor shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
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6.2. Contractor Responsible. Contractor shall be responsible to City for all services to be performed under this Agreement.

6.3. Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein unless (1) such subcontracting is specifically described in the proposal attached hereto or (2) the City provides prior written approval.

In any event, Contractor shall supervise all work subcontracted by Contractor in performing the services described in the Scope of Services and shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work.

The subcontracting of any work shall not relieve Contractor from any of its obligations under this Agreement with respect to the services described in the Scope of Services.

Contractor is obligated to ensure that any and all subcontractors performing any services under this Agreement shall be fully insured in all respects and to the same extent as set forth under Section 13 (Insurance), to City’s satisfaction.

6.4. Compensation for Subcontractors. Contractor shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Contractor for the services provided under this Agreement, and Contractor agrees to accept payment, the Maximum Amount in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.

Contractor shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2. Invoices. Contractor shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. Contractor shall include a copy of each subcontractor invoice, if any, for which reimbursement is sought in the invoice.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Contractor except as otherwise required by law. Contractor shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Contractor. 9 - 22
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8. LABOR CODE

8.1. Prevailing Wage Law. Prevailing Wage Law. This Agreement is subject to the requirements of the prevailing wage laws, including, but not limited to, Labor Code Section 1720 et seq., and Labor Code Section 1770 et seq., as well as Code of Regulations, Title 8, Section 16000 et seq., which require payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Contractor shall defend, indemnify, and hold harmless City, and its officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of failure or alleged failure of Contractor to comply with such prevailing wage laws.

8.2. Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, the Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

8.3. Forfeiture. Contractor shall forfeit as a penalty to City Two Hundred Dollars ($200.00), or any greater penalty provided in the Labor Code, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under this Agreement employed in the performance of the Scope of Services by Contractor or by any subcontractor of Contractor in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor.

8.4. Apprentices. Contractor shall comply with the provisions of Labor Code 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code 1777.5.

8.5. Payroll Records. Pursuant to Labor Code 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code 1811 and Labor Code 1815 for any work performed by his or her employees on the public works project. The payroll records shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code 1776. 9 - 23
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8.6. 8-Hour Work Day. This Agreement is subject to 8-hour work day and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813.

Contractor and any subcontractor(s) of Contractor shall strictly adhere to the provisions of the Labor Code regarding 8-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Pursuant to the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by Contractor’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay.

Contractor shall forfeit as a penalty to City $25.00, or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

8.7. Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code 1771 and Labor Code 1725.5 requiring registration with the Department of Industrial Relations (DIR).

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products” herein) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor.

10. RELATIONSHIP OF PARTIES

10.1. General. Contractor is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees 9 - 24
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Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination. Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Contractor” shall include Contractor, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Contractor or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Contractor to Indemnify City. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Contractor’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Contractor or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Contractor shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Contractor shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Waiver of Statutory Immunity. The obligations of Contractor under this Section 12 are not limited by the provisions of any workers’ compensation act or similar act.

Contractor expressly waives its statutory immunity under such statutes or laws as to City.
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11.6. Indemnification by Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 12 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Contractor’s behalf.

11.7. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Contractor’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Contractor shall maintain insurance as described in this section and shall require all of its subcontractors, Contractors, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Contractor. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: heating, ventilation, and air conditioning (HVAC) maintenance and repair services.
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
• General Liability:
• General Aggregate: $4,000,000
• Products Comp/Op Aggregate $4,000,000
• Personal & Advertising Injury $2,000,000
9 - 26
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• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Contractor will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Claims-Made Policies. If any of the required policies provide coverage on a claimsmade basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
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12.8. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of South Pasadena must be endorsed as an additional insured for each policy required herein, for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Contractor’s insurance policies shall be primary as respects any claims related to or as the result of the Contractor’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Contractors shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.9. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Contractor does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Contractor under this Agreement. Failure of the Contractor to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.10. Insurance Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Contractor shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Contractor shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of South Pasadena, Attn: Risk Management, 1414 Mission Street, South Pasadena, CA 91030.

12.11. Contractor’s Insurance Primary. The insurance provided by Contractor, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

12.12. Waiver of Subrogation. Contractor hereby waives all rights of subrogation against the City. Contractor shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself. 9 - 28
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12.13. Report of Claims to City. Contractor shall report to the City, in addition to the Contractor’s insurer, any and all insurance claims submitted to Contractor's insurer in connection with the services under this Agreement.

12.14. Premium Payments and Deductibles. Contractor must disclose all deductables and self-insured retention amounts to the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Contractor shall be responsible for all premiums and deductibles in all of Contractor’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.15. Duty to Defend and Indemnify. Contractor’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Contractor’s services under this Agreement.

13.2. Contractor Cooperation in Defense of Claims. If any claim or action is brought against City relating to Contractor’s performance in connection with this Agreement, Contractor shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Contractor’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
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If to City:

H. Ted Gerber, Public Works Director
City of South Pasadena
Public Works Department
1414 Mission Street
South Pasadena, CA 91030
Telephone: (626) 403-7240
Facsimile: (626) 403-7241
If to Contractor:

Eric Berman, Project Manager
ACCO Engineered Systems, Inc.
265 McCormick Avenue
Costa Mesa, CA 92626
Telephone: (714) 453-7013
With courtesy copy to:

Roxanne Diaz, Esq.

South Pasadena City Attorney
Richards Watson Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, CA 90071
Telephone: (213)-626-8484
Facsimile: (213)-626-0078
Invoices shall be submitted electronically to [email protected]

15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.10 (Records), paragraph 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), paragraph 12.7 (Claims-Made Policies), paragraph 13.2 (Contractor Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Contractor. Contractor agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Contractor Termination. Contractor may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.
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16.3. Compensation Following Termination. Upon termination, Contractor shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Contractor’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Contractor with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Contractor.

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 9 - 31
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18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Contractor for performance of this Agreement are deemed confidential and Contractor shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Contractor shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Contractor.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical 9 - 32
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condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Contractor unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Contractor of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Contractor shall not be liable for any failure to perform if Contractor presents acceptable evidence, in City’s sole judgment that such failure was due to causes beyond the control and without the fault or negligence of Contractor.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, each party shall pay its own costs, including any accountants’ and attorneys’ fees expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Contractor hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement. 9 - 33
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of South Pasadena
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Contractor”
ACCO Engineered Systems
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Amber Tarif, Deputy City Clerk
Date:________________________
Approved as to form:

By:__________________________________
Roxanne Diaz, City Attorney
Date:________________________
9 - 34
Hugh Po.lmer
bc,oc slGN
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WORKER’S COMPENSATION INSURANCE ACKNOWLEDGEMENT
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Date:________________________ _____________________________________ Signature
_____________________________________
Printed Name
_____________________________________
Title
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Hugn Palmer
Apr23, 2024 OOX SIGN
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EXHIBIT A: SCOPE OF SERVICES
Service Calls to Be Placed Through Dispatch:
• Calling 1-800-998-2226
• Emailing [email protected] and copying ACCO Project Manager (most efficient method)
• Include information on what the issue is, where the issue is, who to check in with on site, and if ‘Unplanned As-Needed Scope of Work’ is approved and to what extent.

Planned Routine Scope of Work (Annual or Quarterly)
• Record and report abnormal conditions, measurements taken, etc. • Review ACCO logs with customer for operational problems and trends. • Automatically email work tickets after each site visit. • Write up any recommended repairs and present to customer. • Work shall be performed during the regular working hours of 6:00 AM to 4:30 PM, Monday through Friday, except Holidays. If, for any reason, the Customer requests that work be performed beyond regular working hours, City of South Pasadena agrees to pay only the difference between regular and overtime labor at ACCO standard billing rates. • Regular working hours response time 1-2 hours (after hours response time 1-4 hours). • Rooftop Package Unit (Quarterly)
o Remove and replace return air filters.
o Check evaporator coil temperature differential.
o Check for excessive noise and vibration.
o Lubricate motor and fan shaft bearings (as needed).
o Visual check for refrigerant leaks.
o Verify compressor operation.
o Visually inspect electrical connections.
o Inspect variable frequency drive (VFD) for proper operation (if applicable). o Check economizer setpoints and operation.
o Check operating temperature and pressure controls.
o Check fan(s) operation.
o Dispense condensate pan tab(s) as appropriate
o Check condensate P-Trap and purge (as needed).
o Check condition and cleanliness of condensate pan(s). o Inspect condenser coils and clean annually.
o Ensure all access panels are properly secured and all screws are re-installed. 9 - 36
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• Heat Pump (Quarterly)
o Remove and replace return air filters.
o Check for excessive noise and vibration.
o Check refrigerant sight glass (if applicable).
o Visual check for refrigerant leaks.
o Visual check for water leaks. (if water cooled)
o Check heat exchanger temperature differential (if water cooled). o Check operating temperature and pressure controls.
o Check compressor operation.
o Verify economizer setpoints and operation (if applicable). o Visually inspect electrical connections.
o Check condenser fans.
o Inspect reversing valve for operation.
o Inspect condenser coil.
o Check operation of condensate pump (if applicable).
o Dispense condensate pan tab(s) as appropriate.
o Inspect condenser coils and clean annually.
o Ensure all access panels are properly secured and all screws are re-installed. • Boiler (Quarterly)
o Check burner flame.
o Inspect recirculating pump (if applicable).
o Inspect flue gas passageways.
o Inspect gauges and thermometers.
o Visually inspect firewall (as applicable).
o Verify proper pressures and temperatures.
o Verify operation of combustion fans.
o Verify proper setpoints.
o Visually inspect electrical connections.
o Check boiler safeties and verify operation and settings. o Ensure all access panels are properly secured and all screws are re-installed. • Boiler (Annually)
o Lock out / tag out.
o Check and tighten electrical connections.
o Check safeties.
o Check contactor(s) / relay(s).
o Check flame safeguard.
o Visually inspect combustion chamber, draft diverter, and flue for soot accumulation.
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o Check operating controls.
o Lift relief valve to ensure proper operation.
o Inspect expansion tank for proper air cushion.
o Inspect / adjust pressure reducing valve (PRV) as needed. o Perform combustion analyzer routine. Attach report to work order. o Replace hot surface igniter as per manufacturer's specification. o Inspect and clean burners (as applicable).
• Condensing Unit Quarterly
o Visual check for refrigerant leaks.
o Check operating temperature and pressure controls.
o Inspect variable frequency drive (VFD) for proper operation (if applicable). o Verify compressor operation.
o Check condenser fans.
o Inspect reversing valve for operation (if applicable). o Inspect condenser coils.
o Clean condenser coils annually.
o Ensure all access panels are properly secured and all screws are re-installed. • Cooling Tower (Quarterly)
o Inspect unit condition and check for excessive noise and vibration. o Inspect cold water basin spray nozzles.
o Check air inlet louvers and combined inlet shields.
o Check and adjust water basin level (as needed).
o Check operation of make-up valve (adjust as needed)
o Check belt condition (if applicable).
o Adjust belt tension as required (if applicable).
o Inspect variable frequency drive (VFD) for proper operation (if applicable). o Lubricate fan shaft bearings (as needed).
o Inspect alternate drive systems (non-belt, if applicable) o Inspect fan assembly and ensure free rotation.
o Inspect fan shafts for excessive rust and corrosion.
o Check operating temperatures.
o Check gear oil level (if applicable).
o Ensure all access panels are properly secured and all screws are re-installed. • Cooling Tower (Annually)
o Lock out / tag out.
o Check and tighten electrical connections.
o Drain sump and basin.
o Check make up water valve.
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o Check temperature controller.
o Clean strainer.
o Check and clean spray nozzles as required.
o Check condition of eliminators.
o Check starter / variable frequency drive (VFD).
• Exhaust Fan (Quarterly)
o Lubricate motor and fan as required.
o Check fan operation.
o Inspect unit condition.
o Check for excessive noise and vibration.
o Check pneumatic pressure and actuator operation (if applicable). o Check belt condition (if applicable).
o Adjust belt tension (if applicable).
o Visually inspect electrical connections.
o Inspect variable frequency drive (VFD) for proper operation (if applicable). o Inspect vibration isolation (if applicable).
o Dispense condensate pan tab(s) as appropriate.
o Ensure all access panels are properly secured and all screws are re-installed. • Fan Coil (Quarterly)
o Remove and replace return air filters.
o Check evaporator coil temperature differential.
o Inspect unit condition.
o Check for excessive noise and vibration.
o Lubricate motor and fan shaft bearings (as needed).
o Visual check for leaks.
o Check operating temperature and pressure controls.
o Check fan operation.
o Inspect gas furnace section for wear and proper operation (if applicable). o Visually inspect electrical connections.
o Dispense condensate pan tab(s) as appropriate.
o Ensure all access panels are properly secured and all screws are re-installed.

Unplanned As-Needed Scope of Work
• Unplanned As-Needed Scope of Work shall be authorized by the City Agreement Administrator or his/her designee before the Contractor proceeds. • Service, repair, adjust, clean, or replace parts of any of the following: HEPA filters; air balancing; boiler tubes, duct work; cabinet interiors and exteriors; humidifier bulbs; drains; heating and cooling coils, unless specifically included in ‘Planned Routine Scope 9 - 39
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of Work’; electrical service beyond the subject equipment disconnect; surfaces exposed to air and water as part of the system performance (such as sump pans, evaporative condenser tube bundles, tower and evaporative condenser distributors, panels, fans, shafts, etc.); recording instruments, gauges, and thermometers. • Parts, replacement parts, emergency calls, and refrigerant associated with ‘Unplanned As-Needed Scope of Work’.
• Testing, inspecting, calibrating, or adjusting of any pneumatic or electronic controls systems or components unless specifically included in ‘Planned Routine Scope of Work’. • Maintenance and/or repairs as needed and directed by City staff. 9 - 40
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EXHIBIT B: COST OF SERVICES
Planned Routine Scope of Work (Annual or Quarterly)
Location Quantity of
Equipment
Price per
Quarterly Visit
Extended
Annual Price
City Hall 3 $620.00 $2,480.00
Council Chamber 3 $323.00 $1,292.00
Fire Department 4 $331.00 $1,324.00
Garfield Reservoir 1 $323.00 $1,292.00
Garfield Youth House 1 $215.00 $860.00
Grand Reservoir 1 $323.00 $1,292.00
Iron Works Museum 2 $259.00 $1,036.00
Library 7 $822.00 $3,288.00
Orange Grove Recreation Center 4 $462.00 $1,848.00
Police Department 15 $1,246.00 $4,984.00
PW Operations Yard 6 $723.00 $2,892.00
Senior Center 6 $741.00 $2,964.00
War Memorial 8 $780.00 $3,120.00
Wilson Reservoir 1 $177.00 $708.00
Total 62 $7,345.00 $29,380.00
Contract pricing assumes the equipment list is complete and accurate and all equipment is accessible for service. Equipment list accuracy will be verified upon first visit of locations.

Deviations from equipment list may result in change of scope or price and will be brought to the attention of City of South Pasadena.

ACCO Billing Rates
Rate Fee
Maintenance Technician – Standard Time
(Regular Working Hours per Scope of Services) $170.00 per hour Maintenance Technician – Overtime $255.00 per hour
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10 10 - 1
DATE: FROM:

PREPARED BY:

SUBJECT:

Recommendation
City Council
Agenda Report
May 1, 2024
Armine Chaparyan, City Manager P
Roxanne Diaz, City Attorney
ITEM NO.

Consideration and Discussion of Re-establishing the Finance Ad Hoc Committee, Including its Member Composition, and Discussion Regarding its Scope as it Relates to the Study, Review and Analysis of the City's Finances and Related
Operations for the Purpose of Advising the City Council and if Created, Selecting its Members
It is recommended that the City Council discuss and/or take action to re-establish a Finance Ad Hoc Committee, including discussion and/or action on its member composition and scope, related to the study, review and analysis of the City's finances and related operations for the purpose of advising the City Council.

Executive Summary
City Council established an ad hoc finance committee at the February 21, 2024 Special Joint Finance Commission and City Council meeting (the "Committee") after receiving a mid-year budget report showing a $3. 7 million deficit and 5 year financial projections.

Council received advice that the Committee was not subject to the Brown Act.

Subsequent to the establishment of the Committee, a resident transmitted correspondence to the Committee stating he believed the Committee was subject to the public meeting requirements of the Brown Act. The Committee indicated that it would hold its meetings pursuant to the Brown Act. Subsequently, the resident submitted two letters stating that the discussion and creation of an advisory committee was not listed on the agenda posted for the Special Joint Meeting and as such was a violation of the Brown Act. The first letter requested the City Council "cure and correct" the alleged violation in accordance with the remedy provisions of the Brown Act. The second letter requested the City Council to "cease and desist" from certain actions under a different remedy provision of the Brown Act. The request to "cure and correct" required the City Council to rescind its prior action in creating the Committee.

The City Council was advised to disband the Committee and re-form a new ad hoc committee. At its meeting on March 20, 2024, and on advice of counsel, City Council Consideration of Establishing a Finance Ad Hoc Committee May 1, 2024

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agreed to disband the Committee, but did not agree to re-establish a new ad hoc committee.

At its April 17, 2024, City Council meeting, Council heard several public comments from residents asking the City Council to re-constitute a finance ad hoc committee to address several concerns the speakers raised about the city’s current financial situation. At that same meeting, Councilmember Braun requested, and Mayor Zneimer seconded a request to place on the agenda for discussion the creation of an advisory ad hoc Finance Committee (the “Ad Hoc committee”) that would be subject to the Brown Act.

Background and Analysis
At the February 21, 2024, Special Joint Meeting of the City Council and the Finance Commission, the Council Finance Ad Hoc Committee was established to review the City’s finances and operations in light of the Five-Year Financial Forecast that was presented by NHA Advisors and a mid-year financial report that showed an expected deficit of $3.7 million. As stated above, the Committee received advice that the Committee was not subject to the Brown Act. However, a resident questioned first whether the Committee should be complying with the Brown Act and subsequently whether its creation was proper under the Brown Act. In response to both a “cure and correct” and a “cease and desist” letter, the City Council was advised by counsel to disband the Committee and reform a new ad hoc committee. At its meeting on March 20, 2024, and on advice of counsel, the City Council agreed to disband the Committee, however the Council did not re-establish a new ad hoc committee.

When the original Committee was established, its scope was to study, review and analyze the City’s finances and operations in light of the projections that were presented by NHA Advisors regarding the City’s long-term financial health. The Council Finance Ad Hoc members consisted of two members of the City Council (Mayor Zneimer and Council Member Braun) and two members of the Finance Commission (Chair Giulioni and Vice Chair Rossi).

With respect to the proposed Ad Hoc committee, its scope would be to study, review and analyze the City’s finances, including the budget, actual results and projected year-end results, and capital improvement projects, and provide advice to City Council. This proposed Ad Hoc committee would be a legislative body that is subject to the Brown Act.

As such, its agendas would be posted, and meetings would be open to the public. In addition, the Ad Hoc would serve as a committee to provide recommendations to the City Council; the Ad Hoc would have no final decision making authority. Once the Ad Hoc committee’s work is completed, it can be dissolved. Proposed membership on the Ad Hoc committee would be the same as the previous Committee consisting of the Finance Commission Chair and Vice-Chair, Mayor Zneimer and Councilmember Braun.

Fiscal Impact
There is no fiscal impact related to the action discussed in this report. 10 - 2
11 11 - 1
DATE: FROM:

City Council
Agenda Report
May 1, 2024
Armine Chaparyan, City Manager
PREPARED BY: Luis Frausto, Acting Deputy City Manager
Mary Haddad, Management Analyst
ITEM NO.

SUBJECT: Revisiting the Discussion and an Updated Analysis of all the City's Commissions as it Relates to Their Structure, Efficiency and Effectiveness for City Council Discussion and Further Direction
Recommendation
It is recommended that the City Council review and discuss the staff report analysis and provide direction, if any.

Executive Summary
In 2022, the City Manager's Office conducted a comprehensive analysis of all City Commissions, Ad Hoc Committees, and City Council subcommittees to propose recommendations that would enhance their effectiveness and efficiency. At that time, the City maintained fourteen Commissions, nine Ad Hoc Committees, and two Steering Committees. Upon reviewing the findings, the City Council directed staff to reduce the number of commissions from fourteen to eleven and to dissolve those Ad Hoc Committees that had fulfilled their mandates. However, not all proposals for consolidation were approved. At the City Council meeting on February 7, 2024, Councilmember Braun, supported by a second from Mayor Zneimer, requested to revisit this issue for further discussion and possible action toward achieving greater consolidation efficiencies.

Background
The City Council has established a range of Commissions, Boards, Ad Hoc Committees, and other advisory bodies to leverage the expertise and passion of community members on key City issues. Each of these entities includes both a staff liaison and a City Council liaison, with most meetings occurring on a monthly basis. On February 23, 2022, City staff conducted a thorough review of these groups, examining workloads and efficiencies. The review drew on a variety of sources, including a community survey, input meetings, interviews with staff liaisons, and comparisons with similar advisory bodies in other cities.

Based on this analysis, staff submitted eight recommendations for consolidating certain commissions and ad hoc bodies aimed at enhancing operational efficiency without 2024 Commission Analysis Revisit
May 1, 2024

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negatively impacting their effectiveness. The detailed findings and recommendations from this 2022 analysis are documented in Attachment 1 of this report.

In April 2022, the issue was revisited by the City Council to consider additional community feedback, further administrative analysis, and alternative recommendations. Out of the original eight recommendations detailed in Attachment 2, the City implemented five significant changes:
• The dissolution of the Animal Commission.
• The merging of the Youth, Senior Citizen, and Parks and Recreation Commissions into a single seven-member Community Services Commission, integrating the scope of work from each original body.
• The establishment of an annual Animal Events Advisory Committee tasked with organizing events such as "Doggy Days" and "Be Kind to Animals Day." • The dissolution of the Finance Ad Hoc Committee.
• The dissolution of the Economic Development Ad Hoc Committee.

During the City Council meeting on February 7, 2024, Councilmember Braun requested that this matter be placed on a future agenda to further examine the potential for increased efficiencies through additional consolidation of Commissions and advisory bodies. Mayor Zneimer seconded this request.

Analysis
In 2022, a detailed analysis conducted by the City staff revealed several key insights:
• Staff liaisons were dedicating 8-10 hours monthly on average per commission, which covered both preparation and attendance at meetings. • Overall, staff liaisons logged approximately 170 hours monthly on tasks related to the various commissions.
• Notable overlaps in function and focus were identified between the Public Works Commission and the Mobility Infrastructure and Transportation Commission. • Similar overlaps were noted among the Community Development Commissions, specifically between the Planning Commission, Public Art Commission, and Design and Review Board.
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Fina.nee
1 Community Services
1 library
1 Public Works
3 Community Development
4 2024 Commission Analysis Revisit
May 1, 2024

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Two years after the initial findings, staff revisited this analysis to further scrutinize the allocation of time, costs, and the responsibilities of commissioners. Noteworthy points from this follow-up analysis are detailed in Attachment 2, and include:

• On average, there are 11 Commission meetings per Commission annually; • On average, staff involved are spending 12 hours per Commission meeting on work related to preparation and actual meeting hours;
• On average, 142 hours are spent annually per staff member for work related to support Commissions;
• The average hourly fully burdened staff rate on Commission related work is $73.77;
• The average fully burdened annual cost per staff member is $10,210.36; • The estimated total cost for staff time is approximately $459,466.33.

The annual fully burdened cost varies by position, and the detailed breakdown in Attachment 2 shows that certain commissions, such as the Finance Commission, require significantly more hours. The total annual hours differ by department based on the number of commissions they oversee, with 43 staff members engaged in commissionrelated duties.

Some commissions are overseen by Department Directors, including the Public Safety Commission, Community Services Commission, Finance Commission, Library Board of Trustees, Mobility Transportation Infrastructure Commission, and Public Works Commission. Others are managed by staff liaisons, such as Planners and Managers.

Additionally, specific commission meetings, including those of the Planning Commission and all Special Joint Meetings with Commissions, are livestreamed to meet best practices. The City contracts Studio Spectrum for these services, with costs per meeting ranging from $730 to $6,100, based on required hours and equipment. These costs are detailed in Attachment 3 for the Fiscal Year 2022 to 2023.

Commissioner volunteer hours were also surveyed from April 9 to April 22, 2024, gathering 45 responses distributed as follows:

• Cultural Heritage Commission: 2
• Public Safety Commission: 4
• Mobility Transportation & Infrastructure Commission: 3 • Finance Commission: 3
• Natural Resources Environmental Commission: 6
• Library Board of Trustees: 3
• Community Services Commission: 7
• Planning Commission: 3
• Public Works Commission: 5
• Public Art Commission: 4
• Design Review Board: 3
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2024 Commission Analysis Revisit
May 1, 2024

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The table below summarizes the results of the survey:

Commission
Annual # of
Scheduled
Meetings
Average
Number of
Commissioner
Hours Per
Meeting
Number of
Commissioners
Average
Annual Total
Commissioner
Hours
Community Services  12 4 7 28
Planning  12 5 5 25
Cultural Heritage  12 3 5 15
Design Review  12 3 5 15
Natural Resources  12 5 7 35
Public Works  6 3 5 15
Public Art  3 2.5 5 12.5
Mobility and
Transportation  12
4 5
20 Library  12 3 5 15
Finance   12 18 5 90
Public Safety  10 3 7 21

Fiscal Impact
The fiscal impact encompasses both the hourly and annual fully burdened costs incurred by staff for managing and facilitating the City’s Boards and Commissions. The staff supporting these commissions is compensated at an average hourly rate of $74.

Typically, staff dedicate about 13 hours to each meeting, resulting in an approximate cost of $962 per meeting. Annually, the City holds around 115 commission meetings, leading to a total staff cost of approximately $459,466 annually. This figure does not account for additional administrative overhead or the expenses associated with live-streaming meetings. The costs for live-streaming can vary significantly, ranging from $730 to $6,100 per meeting, depending on several factors such as the required equipment, the duration of the meeting, and the location.

Alternatives:

The City Council may consider the following alternatives related to the previous analysis conducted in 2022:
• Maintain the Current Structure: Continue with the existing configuration of commissions and advisory bodies without changes.
• Consolidate Specific Commissions: Merge the Public Works Commission and the Mobility and Transportation Infrastructure Commission into a unified sevenmember body to streamline functions and improve efficiency. 11 - 4
2024 Commission Analysis Revisit
May 1, 2024

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• Consolidate Community Development Commissions: Combine commissions under the purview of the Community Development Department to reduce overlap and enhance coordination.
• Create New Advisory Bodies: Establish new advisory bodies as necessary to meet evolving City needs and address emerging issues.

These options offer varying degrees of change and potential efficiency improvements for consideration by the City Council.

Attachments:

1. South Pasadena Advisory Body Descriptions

2. Analysis of Commissions, Positions Involved, and Staff Costing

3. Studio Spectrum Costs Fiscal Year 2022-2023

4. April 6, 2022, and February 23, 2022, Direction on Citywide Commissions Staff Report(s)
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ATTACHMENT 1
South Pasadena Advisory Body Descriptions
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South Pasadena Advisory Body Descriptions
Advisory Body Meeting Date / Time Council
Liaison
Scope of Work
Community Services
Commission
Meetings: 2nd Monday of
month
Time: 6:30 p.m.

Mayor Pro Tem
Jack Donovan
The Community Services Commission is a seven member body that act in advisory capacity to the City Council in all matters pertaining to activities promoting the health, interests and wellbeing of the City's senior citizen and youth populations, and all matters pertaining to parks and public recreation; recommends policies for the control, management, and use of Community Services facilities; recommends the acquisition, use, and relinquishment of Community Services facilities; advise the City Council on development of recreation areas, facilities, programs, and improved recreation services; recommends the adoption of standards on organizations, personnel, areas and facilities, program and financial support; and takes periodic inventories of recreation services that exist or may be needed and interprets the need of the public to the City Council and Community Services Director
Cultural Heritage
Commission
Meetings: 3rd Thursday of
month Time: 6:30 p.m.

Mayor Pro Tem
Jack Donovan
The Cultural Heritage Commission is a five-member body that is advisory to the City Council on all issues relating to the identification, retention, and preservation of landmarks and historic districts.

Design Review Board Meetings: 1st Thursday of
each month
Time: 6:30 p.m.

Councilmember
Michael
Cacciotti
The Design Review Board is a five-member body serve that is advisory to the Planning Commission and represents the
professions of architecture, landscape architecture, interior design, graphics, or related fields.

Finance Commission Meetings: 4th Thursday of
every month Time: 6:30
p.m.

Councilmember
Janet Braun
The Finance Commission is a five-member body that is advisory to the City Council, City Treasurer, and the City's Finance Department in matters of financial, budgetary, banking, accounting, licensing, and treasury management.
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Library Board of
Trustees
Meetings: 2nd Thursday
of the month Time: 7:00
p.m.

Councilmember
Jon Primuth
The Mobility and Transportation Infrastructure Commission (MTIC) is a five-member body to serve in an advisory capacity to the City Council on policies regarding:

Mobility policy matters related to transportation and mobility including traffic management plans, transit, multi-modal transportation and active transportation, evolving
transportation and mobility technologies, parking management, and regional transportation matters; federal, state, regional and local transportation funding and planning; input on
transportation and mobility policies such as the transportation related Capital Improvement Project items, Neighborhood Traffic Management Plan, and Active Transportation Plan, etc.; and a forum for community input on mobility topics.

Mobility and
Transportation
Infrastructure
Commission
Meetings: 3rd Tuesday of
the month
Time: 6:30 p.m.

Mayor Evelyn G.

Zneimer
The Mobility and Transportation Infrastructure Commission (MTIC) is a five-member body to serve in an advisory capacity to the City Council on policies regarding: Mobility policy matters related to transportation and mobility including traffic management plans, transit, multi-modal transportation and active transportation, evolving transportation and mobility technologies, parking management, and regional transportation matters; federal, state, regional and local transportation funding and planning; input on transportation and mobility policies such as the transportation related Capital Improvement Project items, Neighborhood Traffic Management Plan, and Active Transportation Plan, etc.; and a forum for community input on mobility topics.

Natural Resources
and Environmental
Commission
Meetings: 4th Tuesday of
the month Time: 7:00
p.m.

Councilmember
Michael
Cacciotti
The Natural Resources and Environmental Commission (NREC) is a seven-member body that is advisory to the City Council in all matters pertaining to energy, science and technology, and natural resources and the environment. The NREC assists the 11 - 10
City in the planning, programming, use, and conservation of energy and natural resources, as well as conducts tree removal hearings when needed.

Planning Commission 2nd Tuesday of the month
Time: 6:30 p.m.

Mayor Pro Tem
Jack Donovan
The Planning Commission is advisory to the City Council on matters pertaining to subdivisions, zoning, parks and
boulevards, beautification of the city and in general such other subjects that have to do with the orderly and consistent physical development of the city.

Public Art
Commission
Meetings: Meets
quarterly as needed (per
Council Direction)
Time: 6:30 p.m.

Councilmember
Janet Braun
The Public Art Commission is a five-member body that is responsible for the review and approval of public art projects associated with the Public Art Program, including but not limited to, proposed site-specific public art, art donations, and public art developed with the funds from the Public Art Development Fee.

Public Safety
Commission
Meetings: 2nd Monday of
each month (August and
December - no meeting)
Time: 8:30 a.m.

Councilmember
Janet Braun
The Public Safety Commission serves in a primary support capacity to the City's public safety personnel in an endeavor to improve the City's existing emergency response capability.

Meetings are held on the 2nd Monday of January, February, March, April, May, June, August, September, October &
December, at 8:30 a.m.

Public Works
Commission
Meetings: 2nd
Wednesday of the month
Time: 6:30 p.m.

Mayor Evelyn G.

Zneimer
The Public Works Commission is a five-member body that is responsible to serve in an advisory capacity to the City Council on policies regarding:

Policy matters related to non-transportation infrastructure including water, sewer, stormwater, buildings and city facilities; Regional non-transportation infrastructure funding and
planning; utility management including water, sewer and stormwater; input on infrastructure policies and plans such as the utility and infrastructure CIP items (non-transportation), 11 - 11
Integrated Water and Wastewater Resource Management Plan, Safe Clean Water and Measure W Plans, Facility Assessment Plan, etc.; and a forum for community input on infrastructure topics.

Fourth of
July/Festival of
Balloons Committee
Meetings: 4th Wednesday
of the month at 7:00 p.m.

No Meetings in October,
November, and December
Sheila Pautsch,
Community
Services Director
The committee’s responsibilities include planning and
coordinating the Fourth of July Festival of Balloons event, and community festivities.

South Pasadena
Tournament of Roses
Committee
Meetings: 1st Tuesday of
the Month Time: 7:30
p.m.

Mayor Evelyn G.

Zneimer
The Mission of the South Pasadena Tournament of Roses
Committee is to create positive exposure for our city through participation in the Pasadena Tournament of Roses, which will elevate our community and our organization by using principles based on voluntarism for the successful completion of our annual floral entry.
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ATTACHMENT 2
Analysis of Commissions, Positions Involved, and Staff
Costing
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Advisory Body Name Department Job Title
Annual # of
Meetings
# Hours Per
Meeting
Annual
Hours
Hourly Fully
Burdened
Rate
Annual Fully
Burdened Cost
Per Staff Person
Community Services Commission Community Services Director 12 3 36 $ 105.09 $ 3,783.11 Community Services Commission Community Services Deputy Director 12 5 60 $ 89.66 $ 5,379.82 Community Services Commission Community Services Community Services Supervisor 12 2 24 $ 44.92 $ 1,078.19 Community Services Commission Community Services Community Services Supervisor 12 2 24 $ 45.65 $ 1,095.58 Community Services Commission Community Services Management Analyst 12 2 24 $ 44.57 $ 1,069.69 Community Services Commission Community Services Program Specialist 12 2 24 $ 38.17 $ 916.10 Planning Commission Community Development Administrative Secretary 12 9 108 $ 39.62 $ 4,279.23 Planning Commission Community Development Planning Manager 12 15 180 $ 83.75 $ 15,074.61 Planning Commission Community Development Associate Planner 12 25 300 $ 59.78 $ 17,932.40 Planning Commission Community Development Associate Planner 12 25 300 $ 53.84 $ 16,151.23 Cultural Heritage Commission Community Development Administrative Secretary 12 7 84 $ 39.62 $ 3,328.29 Cultural Heritage Commission Community Development Planning Manager 12 10 120 $ 83.75 $ 10,050.00 Cultural Heritage Commission Community Development Associate Planner 12 18 216 $ 59.78 $ 12,912.48 Cultural Heritage Commission Community Development Associate Planner 12 18 216 $ 53.84 $ 11,629.44 Design Review Board Community Development Permit Counter Technician 12 7 84 $ 44.83 $ 3,765.31 Design Review Board Community Development Planning Manager 12 10 120 $ 83.75 $ 10,050.00 Design Review Board Community Development Associate Planner 12 18 216 $ 59.78 $ 12,912.48 Design Review Board Community Development Associate Planner 12 18 216 $ 53.78 $ 11,629.44 Public Art Commission Community Development Administrative Secretary 3 3 9 $ 39.62 $ 356.58 Public Art Commission Community Development Deputy Director 3 5 15 $ 93.57 $ 1,403.61 Public Art Commission Community Development Assistant Planner 3 10 30 $ 54.64 $ 1,639.24 Natural Resources & Environmental Commission Public Works Management Analyst 12 5 60 $ 53.89 $ 3,233.33 Natural Resources & Environmental Commission Public Works Environmental Services & Sustainability Mgr 12 25 300 $64.68 $ 19,404.00 Natural Resources & Environmental Commission Public Works Deputy Public Works Director 12 2 24 $ 86.64 $ 2,079.36 Natural Resources & Environmental Commission Public Works Director of Public Works 12 5 60 $ 113.23 $ 6,793.80 Mobility & Transportation Infrastructure Commission Public Works Management Analyst 12 7 84 $ 53.98 $ 4,526.76 Mobility & Transportation Infrastructure Commission Public Works Transportation Program Manager 12 33 396 $ 75.45 $ 29,879.60 Mobility & Transportation Infrastructure Commission Public Works Deputy Public Works Director 12 3 36 $ 86.64 $ 3,118.87 Mobility & Transportation Infrastructure Commission Public Works Director of Public Works 12 5 60 $ 113.23 $ 6,793.80 Public Works Commission Public Works Management Analyst 6 5 30 $ 53.98 $ 1,619.40 Public Works Commission Public Works Principal Engineer 6 10 60 $ 79.32 $ 4,759.37 Personnel Costs in Support of City Boards & Commissions 11

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Advisory Body Name Department Job Title
Annual # of
Meetings
# Hours Per
Meeting
Annual
Hours
Hourly Fully
Burdened
Rate
Annual Fully
Burdened Cost
Per Staff Person
Public Works Commission Public Works Deputy Public Works Director 6 2 12 $ 86.64 $ 1,039.68 Public Works Commission Public Works Director of Public Works 6 5 30 $ 113.23 $ 3,396.90 Library Board of Trustees Library Administrative Secretary 12 11 132 $ 40.73 $ 5,376.58 Library Board of Trustees Library Department Director 12 16 192 $ 100.45 $ 19,286.48 Finance Commission Finance Department Director 12 100 1,200 $ 101.60 $ 121,910.37 Finance Commission Finance Management Analyst 12 40 480 $ 51.52 $ 24,729.60 Finance Commission Finance Management Analyst 12 40 480 $ 49.77 $ 23,890.77 Finance Commission Finance Finance Manager 12 7 84 $ 83.48 $ 7,012.54 Finance Commission Finance Deputy City Manager 12 3 36 $119.94 $4,317.84 Finance Commission Finance Management Services Director 12 5 60 $107.66 $6,459.62 Public Safety Commission Police & Fire Departments Police Chief 10 3 30 $ 149.58 $ 4,487.42 Public Safety Commission Police & Fire Departments Fire Chief 10 3 30 $ 156.22 $ 4,686.50 Public Safety Commission Police & Fire Departments Acting Management Analyst 10 5 50 $ 51.28 $ 2,564.04 Public Safety Commission Police & Fire Departments Management Assistant 10 3.5 30.5 $ 54.53 $ 1,662.87

AVERAGES TOTAL SUM

10.69 12.39 141.39 $ 73.77 $ 10,210.36
TOTAL $459,466.33
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ATTACHMENT 3
Studio Spectrum Costs Fiscal Year 2022-2023
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Studio Spectrum Costs (FY 22-23) - Commission Mtgs & Special Joint Meetings with Commissions Planning
Commission
Special Joint
Meetings
with PC
Special Joint
Meetings
with FC
Special Joint
Meetings
with LBT
Special Joint Meetings with
MTIC
2022 July $2,285.00
August $2,100.00
September $1,555.00
October $1,225.00
November $1,060.00 $1,055.00
December $1,060.00
2023 January $-
February $- $2,545.00
march $895.00
April $895.00 $6,140.00 $2,550.00
May $730.00 $1,060.00
June $895.00 $2,760.00
Total: $10,600.00 $11,840.00 $2,760.00 $1,060.00 $2,550.00 $28,810.00
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ATTACHMENT 4
April 6, 2022, and February 23, 2022, Direction on
Citywide Commissions Staff Report(s)
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City Council
Agenda Report
DATE: April 6, 2022
FROM: Armine Chaparyan, City Manager T�
PREPARED BY: Domenica Megerdichian, Deputy City Manager Mary Jerejian, Management Analyst
SUBJECT: Direction on Citywide Commissions
Recommendation
It is recommended that the City Council:

ITEM NO.

1. Dissolve the Animal Commission;

2. Consolidate the Youth, Senior Citizen and Park and Recreation Commissions' scopes of work to create a seven-member Community Services Commission, and reserve at least one seat each for members of youth and senior citizen populations;

3. Direct the City Manager and staff to implement an annual Animal Events Advisory Committee to focus on "Doggy Days" and "Be Kind to Animals Day" and other programming;

4. Change frequency of meetings for the Public Arts Commission to quarterly, or on an as-needed basis;

5. Change frequency of meetings for the Public Safety Commission to quarterly, or on an as-needed basis;

6. Dissolve the Finance Ad Hoc Committee;

7. Dissolve the Economic Development Ad Hoc Committee; and

8. Consider adding an engineering staff position to further support the Mobility and Transportation Infrastructure Commission in the Public Works Department.

Background
Following the discussion at the February 23, 2022 Commission Study Session, City Council directed staff to return with additional information:
• Solicit feedback from the Community to see if they have additional ideas or recommendations;
• Provide an analysis on the City's current administrative processes in the City Clerk's office in relation to Commission and Boards; and • Provide alternatives to initial consolidation recommendations by exploring changes to administrative processes including meeting less frequently, hiring support specialists, or increasing staff capacity.
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19 11 - 23
Direction on Citywide Commissions
April 6, 2022

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Community Input Follow Up
The City Manager’s Office conducted a follow up online survey to solicit additional input on Commissions, which was hosted on the City’s website between March 16, 2022 to March 21, 2022. The survey received 18 responses from community stakeholders on additional suggestions based on the previous information provided by staff regarding this matter. The results of the survey are provided as Attachment 2, and main takeaways include:
• 66.7% of respondents are part of a current Commission/Board. • Of those that responded, 30.8% were from the Public Safety Commission, 15.4% were from the Cultural Heritage Commission, 15.4% were from the Parks and Recreation Commission, 7.7% from the Library Board of Trustees, 7.7% from the Finance Commission, 7.7% from the Planning Commission, and 7.7% from the Mobility and Transportation and Infrastructure Commission. • The majority of respondents agree with the consolidation of Commissions as discussed.
• A couple of respondents expressed concerns with specific Commission consolidations.
• A couple of respondents expressed the need for increased trainings for both staff and Commissioners.

Current Administrative Processes for Commissions and Boards The City Clerk’s Office currently oversees all Commission related administrative processes. The current processes include:
• Maintaining all applications for two years
• Checking for residency and voter registration status
• In compliance with Government Code Section 54972 (Maddy Act) posting the annual appointments list which includes membership and terms for all board, commission, and committee appointments by City Council
• Noticing of unanticipated vacancies due to resignation by posting on social media, the City’s website, and through press releases
• With a new Mayoral term, the City Clerk’s office works with the incoming Mayor to determine commissioner appointments and reappointments. The list of proposed appointments appears on an open session agenda for consensus by the City Council
• Administering Oath of Office and providing welcome packet to commissioners which includes Parliamentary procedures, Robert’s Rules of Order, Brown Act information, FPPC required filings, meeting schedule, and contact information for their specific commission
• Maintaining a directory of Commissioners and a list of absences • Coordinating Commissioners Congress which includes annual reporting of Commission activates and work plans
• Preparing certificates of appreciation for outgoing Commissioners 19 - 2
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Direction on Citywide Commissions
April 6, 2022

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As discussed previously, the Commission Analysis exercise revealed opportunities to improve upon staff liaison and commissioner onboarding, training and resources, including handbooks, ethics and Brown Act training. The City Clerk’s Office will also be expanding community outreach efforts in soliciting commission applications, and will bolster the application process to include a requirement that commissioners be in “good standing” with the City to be considered for the position, and ensuring that the applicants considered have no outstanding code enforcement or public safety violations.

Moving forward and in an effort to increase and approve staff and commissioner training and support, staff will be:
• Working with their respective advisory boards to align work plans with Strategic Plan and Budget, which will help to align efforts with community priorities and resources;
• Re-establishing an annual Commissioner’s Congress at a Special City Council meeting in the form of a reception, where a holistic review and update of advisory groups and efforts to Council and community will be presented. This will provide an opportunity to provide updates to the City Council, and to recognize the City’s Commissioners for their time and efforts. The tentative date is June 22, 2022;
• Scheduling Council liaison and commissioner appointments as needed and following City Council direction; and
• Creating staff liaison support policies, protocols, trainings, and onboarding processes, as well as establishing a point of contact for appointed individuals.

Analysis
The City Manager’s Office conducted assessments agency-wide to identify effectiveness of current practices and efficiencies in furthering the service provided to the community.

The amount of time that each Commission meets for varies depending on their scope of work, and the substance of respective meeting agendas:
• The Public Works Commission meets for one hour to one hour and a half on average based on the 2021-2022 meeting minutes.
• The average meeting time of the Mobility and Infrastructure Transportation Commission is two hours.
• The Public Works Commission meetings tend to focus on updates from the Public Works department while the Mobility and Infrastructure Transportation Commission agendas focus on transportation matters in the City. • The Public Art Commission meets for one hour on average, and the meeting minutes throughout 2021 and 2022 show that meetings were necessary when discussing projects such as k-rail art implementation and the proposed Black Lives Matter Mural. The staff liaison communicated that the Commission has a fairly light load and may benefit from meeting on a quarterly basis. The Commission met 7 times in 2019, 7 times in 2020, 9 times in 2021, and only 1 19 - 3
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Direction on Citywide Commissions
April 6, 2022

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time so far in 2022. When analyzing the agendas throughout the years, staff found that agendas include two to three items on average. • While not discussed at the February 23, 2022 Commission Study Session, a review of the Public Safety Commission workload and a discussion with the staff liaisons revealed an opportunity to make an impact for our Police and Fire related liaisons, who often times find that they are producing meetings due to their meeting frequency requirements rather than the actual need to meet to discuss pertinent topics on their agendas. Staff has included a recommendation in this item for Council’s consideration to reduce the frequency of meetings for the Public Safety Commission to quarterly or on an as-needed basis.

The following alternatives were also discussed and considered:
• Consolidation of the Public Arts Commission into the Design Review Board • Consolidation of the Public Works Commission into the Mobility and Transportation Infrastructure Commission
The Public Works Department assessment completed and presented to City Council in October 2021 suggested that there were too many commissions under the department’s purview, and recommended that the number of commissions be reduced. As part of the Public Works Department reorganization presented to you in another staff report tonight, Public Works staff is exploring the feasibility of adding an Engineering position to focus on traffic and transportation projects, largely in response to the discussion around the Public Works Department’s three (3) commissions, and the emphasized need to enhance the Department’s transportation projects throughput, and further support the Mobility and Transportation Infrastructure Commission.

Cities of similar size to South Pasadena have an average of 6-7 Commissions while larger cities typically have about 13 Commissions. In other cities surrounding South Pasadena including Alhambra, San Gabriel, Rosemead, and Pasadena, there is one staff liaison to each Commission. Although South Pasadena also has one staff liaison per Commission, other cities in similar size to have more full-time staff members. While ‘commission specialist’ positions do not exist, full-time staff members are trained to manage and run public meetings.

Implementation Strategy and Timeline
Staff has already begun working on staff and commission onboarding and training efforts, as well as soliciting community member interest and applications in serving as commissioners. Staff liaisons have shared the strategic plan with their respective commissions, and the efforts to align work plans with strategic plan priorities and budgets is underway. A tentative date for the return of the annual Commission Congress is set for June 2022, and this will provide an opportunity for each commission to present on their work plans and focus, receive City Council feedback, and be recognized for their efforts.
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Direction on Citywide Commissions
April 6, 2022

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Upon receiving City Council’s direction tonight, staff will return with an item to codify any municipal code changes to the commission makeup and frequency of meetings, and with commission appointments.

Recommendations
It is recommended that the City Council:

1. Dissolve the Animal Commission;

2. Consolidate the Youth, Senior Citizen and Park and Recreation Commission scopes of work to create a seven-member Community Services Commission, and reserve at least one seat each for members of youth and senior citizen populations;

3. Direct the City Manager and staff to implement an annual Animal Events Advisory Committee to focus on “Doggy Days” and “Be Kind to Animals Day” and other programming;

4. Change frequency of meetings for the Public Arts Commission to quarterly, or on an as-needed basis;

5. Change frequency of meetings for the Public Safety Commission to quarterly, or on an as-needed basis;

6. Dissolve the Finance Ad Hoc Committee;

7. Dissolve the Economic Development Ad Hoc Committee; and

8. Consider adding an engineering staff position to further support the Mobility and Transportation Infrastructure Commission in the Public Works Department.

Fiscal Impact
Any Council direction that affects the number of public meetings has direct fiscal impact.

The recommended motions will serve to promote greater efficiency/effectiveness in the use of staff time and City resources.

Community Outreach
Outreach for the online surveys and input opportunities were shared with Women Involved in South Pasadena Political Activism (WISPPA), Woman’s Club of South Pasadena, YMCA South Pasadena, Kiwanis Club South Pasadena, Oneonta Club, Chamber of Commerce, Chinese-American Club, Dads Uniting Dads in Education, the South Pasadenan, Pasadena Now, Nexus Plex, San Marino Tribune, Outlook Newspapers, and the SoCal News Group. The follow-up online survey available from March 16 – March 21, 2022 received 18 responses (Attachment 1).

Attachments:

1. Follow-Up Online Survey Results from March 2022

2. Commission Study Session Agenda Item- February 23, 2022 19 - 5
11 - 27
ATTACHMENT 1
Commission Study Session Agenda Item –
February 23, 2022
19 - 6
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1 19 - 7
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DATE:

City Council
Agenda Report
February 23, 2022
ITEMNO. __
FROM: Armine Chaparyan, City Manager -~ {(,.y ~
Domenica Megerdichian, Deputy City Manager
Mary Jerejian, Management Analyst
SUBJECT: Commission Analysis Study Session
Recommendation
It is recommended that the City Council:

1. Consolidate the Public Works and the Mobility and Transportation Infrastructure Commissions to a seven-member Mobility, Transportation and Infrastructure Commission;

2. Dissolve the Animal Commission;

3. Dissolve the Youth Commission;

4. Consolidate the Animal, Youth, Senior Citizen and Park and Recreation Commission scopes of work to create a seven-member Community Services Commission, and reserve at least one seat each for members of youth and senior citizen populations;

5. Create an annual Animal Events Steering Committee within the Community Services Commission to focus on "Doggy Days" and "Be Kind to Animals Day" and other programming;

6. Absorb the Public Art Commission into the existing Planning Commission;

7. Dissolve the Finance Ad Hoc Committee; and

8. Dissolve the Economic Development Ad Hoc Committee.

Commission Review and Recommendation
This matter has not been reviewed by City Commissions, however, input on this matter was solicited by City Commissioners and community members through an online survey and virtual community listening session held on January 26, 2022.

Executive Summary
The City of South Pasadena currently has 14 Commissions, nine (9) Ad Hoc Committees, and two (2) steering committees. The Office of the City Manager has conducted an analysis to capture the current state of these advisory bodies, identify the effectiveness and efficiencies in furthering City Council and community priorities, while managing workload and capacity issues with staff. The City Manager's Office has solicited staff liaison, Commissioner and community feedback and input in forming short and long term goals in better managing priorities, work flows, advisory board management and output, and enhancing City processes as it pertains to Commission Study Session
February 23, 2022

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staff, Commissions, and City Council in serving the community.

Community Outreach
As a part of this analysis, the City Manager’s office strategically conducted outreach to ensure that feedback was solicited from all stakeholders, including staff, Commissioners, and residents.

Outreach efforts included announcing this effort at City Council meetings, hosting an online survey that became accessible on January 20, 2022 and closed on January 28, 2022 with twentyfive (25) responses, and a Community Input Discussion that was held virtually via Zoom on January 26, 2022 from 6:00 pm to 8:00 pm that had twenty-seven (27) attendees. Outreach for all of these feedback opportunities were posted across the City’s social media platforms including Instagram, Facebook, the City Hall Scoop. In addition, a designated page was created on our City’s website titled “Community Input on Commissions,” displaying the various ways to solicit feedback. Staff also received phone calls and correspondence from any community members unable to participate virtually, so that we could capture and include their input and suggestions on this matter.

Background
The City Council has established various Commissions, Boards, Ad Hoc Committees, and other advisory bodies to provide input and recommendations on issues that they are either subject matter experts on or passionate about. Advisory bodies are formed to address the evolving needs of a City, and to provide opportunities to vet issues and provide recommendations for City Council’s consideration. The City of South Pasadena is unique in many ways, one of which is the level of involvement from residents in local government, and the pride in serving the various advisory bodies that support the City Council and community.

These various advisory bodies are defined by the following terms:
• Commission: Commissions and Boards are interchangeable terms. They serve as an advisory role to help direct policy by making suggestions and recommendations to their local elected policymakers and government management.
• Ad Hoc Committee: A committee appointed as the need arises, to carry out a specific task, at the completion of which-that is, on presentation of its final report to the assembly-it automatically ceases to exist. A special committee may not be appointed to perform a task that falls within the assigned function of an existing standing committee. • Standing Committee: A legislative body which has either (1) a continuing subject matter jurisdiction, or (2) a meeting schedule fixed by the charter, ordinance, resolution, or formal action of the City Council. Even if comprised of less than a quorum of the governing body, a standing subcommittee is subject to the Brown Act. • Steering Committee: A committee with the role to provide advice, ensure delivery of the project outputs and the achievement of project outcomes. The steering committee provides support, guidance, and oversight of progress.
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The current advisory bodies in South Pasadena include the following:

City Council Commissions | Boards | Committees Liaison Assignments January 2021 to December 2021
Commissions, Boards, & Committees Appointed Liaisons
Animal Commission N/A Pending Review
Cultural Heritage Commission Zneimer
Design Review Board Mahmud
Finance Commission Donovan
Mobility and Transportation Infrastructure Commission Primuth Library Board of Trustees Mahmud
Natural Resources and Environmental Commission Cacciotti Parks and Recreation Commission Donovan
Planning Commission Mahmud
Public Arts Commission Cacciotti
Public Safety Commission Primuth
Public Works Commission Zneimer
Senior Citizen Commission Cacciotti
Youth Commission Donovan
Fourth of July – Festival of Balloons Committee Primuth South Pasadena Tournament of Roses Committee Zneimer
City Council Ad Hoc Committees Liaison Assignments
January 2021 to December 2021
City Ad Hoc Committees Appointed Liaison(s) Staff Liaison Ad Hoc Committee: City Council and South
Pasadena Unified School District
Primuth and Zneimer Arminè Chaparyan, City
Manager
Ad Hoc Committee: Finance Primuth and Donovan Ken Louie, Interim Finance Director
Ad Hoc Committee: Mission-Meridian Village
Subcommittee (08/14/2013)
Donovan and Zneimer Margaret Lin, Deputy Director of
Community Development
Ad Hoc Committee: Implementation, Caltrans
Surplus Properties Disposition
Replaced “Leg” & “non-leg” committees by
council action on Dec, 1, 2021
Donovan and Primuth Angelica Frausto-Lupo, Director
of Community Development
Margaret Lin, Deputy Director of
Community Development
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Ad Hoc Committee: Recreation leased facilitiesDonovan and Cacciotti Sheila Pautsch, Community Service Director
Ad Hoc Committee: South Pasadena Chamber
of Commerce – Legislative
Mahmud Tamara Binns, Assistant to the
City Manager
Ad Hoc Committee: South Pasadena Chamber
of Commerce –
Economic Development
Primuth and Donovan Domenica Megerdichian, Deputy
City Manager
Ad Hoc Committee: South Pasadena Chamber
of Commerce –
Chamber Board
City Manager/Deputy City
Manager
Ad Hoc Committee: Economic Development N/A Pending Review N/A Pending Review Furthermore, the table below shows a breakdown of which Departments have purview over each of the Commissions and advisory bodies.

Department Commissions Committees # of Commissions/Boards Police
Department
Animal Commission,
Public Safety Commission
None. 2 Commissions
Fire
Department
Public Safety Commission None. 1 Commission
Community
Development
Department
Cultural Heritage
Commission, Design and
Review Board, Planning
Commission, Public Arts
Commission
Ad Hoc Committee:

Mission-Meridian Village
Subcommittee, Ad Hoc
Committee:

Implementation, Caltrans
Surplus Properties
4 Commissions, 2 Ad Hoc
Committees
Public Works
Department
Mobility and
Transportation
Infrastructure Commission,
Natural Resources and
Environmental
Commission, Public
Works Commission
None. 3 Commissions
Community
Services
Department
Parks and Recreation
Commission, Youth
Commission, Senior
Citizen Commission
Ad Hoc Committee:

Recreation leased facilities
3 Commissions, 1 Ad Hoc
Committee
Library Library Board of Trustees None. 1 Commission
Finance
Department
Finance Commission Ad Hoc Committee:

Finance
1 Commission, 1 Ad Hoc
Committee
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Commission Summaries
• Animal Commission:
o The Animal Commission was founded in the 1980’s, and has served as an advisory body regarding all animal related issues in the City. In the late 90’s to early 2000’s, the City developed a contract with the Pasadena Humane Society to oversee all animal related issues. The most recent staff liaison to the Animal Commission was Lieutenant Thomas Jacobs while Michael Cacciotti served as the Council Liaison. In 2014, the Commission began focusing on creating ordinances, including issues related to birds, although these efforts did not continue in prior years. The Animal Commission has also led annual events including “Doggy Days,” and “Be Kind to Animal Day.” These events were received positively both by staff and the community. In March of 2021, the City Council considered abolishing the Animal Commission; although the Commission remains active, a meeting has not been held for over two years. • Cultural Heritage Commission:
o The Cultural Heritage Commission began in 1971, and is under the purview of the Community Development Department and is responsible for all issues relating to identification, retention, and preservation of landmarks and historic districts. The Commission’s responsibilities include reviewing various projects and recommending to the City Council whether those projects be designated as historical landmarks. Planning Manager Matt Chang is the current staff liaison to this Commission, and Councilmember Zneimer serves as the Council liaison. • Design and Review Board:
o The Design and Review Board is under the purview of the Community Development Department. This board serves as an advisory to the Planning Commission and represents the professions of architecture, landscape architecture, interior design, graphics, or related fields. The current staff liaison for the Design and Review board is Planning Manager, Matt Chang, and Councilmember Mahmud serves at the Council liaison.
• Finance Commission:
o The Finance Commission serves as an advisory to the City Council and Finance Department in all matters related to the financial, budgetary, banking, accounting, and licensing within the City. Interim Finance Director Ken Louie is the current staff liaison to the Commission, and Councilmember Donovan serves as the Council liaison.
• Mobility and Transportation Infrastructure Commission:
o The Mobility and Transportation Infrastructure Commission was created on February 19, 2020 to separate mobility and transportation policy matters from the Public Works Commission. The Mobility and Transportation Infrastructure 19 - 11
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Commission provides input to Council on traffic management plans, transit, multi-modal transportation and active transportation, evolving transportation, parking management, and mobility technologies. In addition, they provide input on transportation related Capital Improvement Project items, Neighborhood Traffic Management Plan, and the Active Transportation Plan. Public Works Director Ted Gerber is the current staff liaison to this Commission, and Councilmember Primuth serves as the Council liaison.
• Library Board of Trustees:
o The Library Board of Trustees is an advisory body to the City Council that provides input on the Library’s needs and traditions, assists with promoting library interests, supports funding levels, and assists members in developing and writing policies that govern the operations of the Library. The Library Board of Trustees core responsibilities also include establishing rules and regulations for the administration of the Library, reviewing and submitting annual operating budgets and making recommendations with respect to appointments, suspension or removal of the City Librarian. Library Director Cathy Billings acts as the current staff liaison to the Board, and Councilmember Mahmud serves at the Council liaison.
• Natural Resources and Environmental Commission:
o The Commission began in 2007, and is advisory to the City Council in all matters pertaining to energy, science and technology, natural resources, and the environment. The Natural Resources and Environmental Commission assists the City in planning, programming, use, and conservation of energy and natural resources. The Natural Resources and Environmental Commission is one of two commissions in South Pasadena that have seven members. Environmental Services and Sustainability Manager Arpy Kasparian is the current staff liaison to this Commission, and Mayor Cacciotti serves as the Council liaison. • Parks and Recreation Commission:
o The Parks and Recreation Commission is a five member body that is advisory to the City Council on all matters pertaining to parks and public recreation; formulates and proposes policies on recreation services for approval by the City Council; recommends the adoption of standards on organizations, facilities and parks, programs, and financial support; informs the public of the policies and functions of the recreation and parks program as directed by the City Council; and takes periodic inventories of recreation services that exist or may be needed and interprets the need of the public to the City Council and Community Services Director. Community Services Director Sheila Pautsch is the current staff liaison to this Commission, and Councilmember Donovan serves as the Council liaison. • Planning Commission:
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subdivisions, zoning, parks and boulevards, beautification of the city and in general all matters regarding the orderly and physical development of South Pasadena. The current staff liaison to the Planning Commission is Planning Manager, Matt Chang while Diana Mahmud serves as the council liaison. • Public Arts Commission:
o The Public Arts Commission was established a couple of years ago with the purpose to integrate art into public spaces within the City. The Public Art Commission is a five member body that is responsible for the review and approval of public art projects associated with the Public Art Program. These projects include, but are not limited to, proposed site-specific public art, art donations, and public art developed with the funds from the Public Art Development Fee. The current staff liaison to the Public Arts Commission is Deputy Director of Community Development, Margaret Lin while Diana Mahmud serves as the council liaison.
• Public Safety Commission:
o The Public Safety Commission is one of the two commissions that has seven commissioners on board. The commission serves in primary support capacity to the City’s public safety personnel in an endeavor to improve the City’s existing emergency response capability and provide recommendations to Council on issues related to public safety. These issues include crime trends, incidents in the City, fire prevention, and traffic. The current staff liaisons are Police Chief, Brian Solinsky and Fire Chief, Paul Riddle while Jon Primuth serves as the council liaison.
• Public Works Commission:
o The Public Works Commission has been established since 2012, and focuses on public works inquiries related to water, sewer, storm water, and buildings including City facilities. The commission focuses on issues non-transportation and infrastructure related since the development of the Mobility Transportation and Infrastructure Commission was formed. The current staff liaison to the Public Works Commission is Director of Public Works, Ted Gerber while Evelyn Zneimer serves as the council liaison.
• Senior Citizen Commission:
o The Senior Citizen Commission is a five member body that is advisory to Council on all matters pertaining to senior citizens in the City. Such matters include the advancement of senior citizen planning and programming and to formulate policies for senior citizen services. The current staff liaison to the Senior Citizen Commission is Community Services Supervisor, Melissa Synder while Michael Cacciotti serves as the council liaison.
• Youth Commission:
o The Youth Commission is represented by students of the South Pasadena Middle 19 - 13
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South Pasadena City CouncilMay 1, 2024

South Pasadena City Council
May 1, 2024