Agenda packet — South Pasadena City Council, June 17, 2024 (part 3 of 3)

that can be assisted with each program and demonstrate the limited impact of these funds relative to the outsized need.

CDBG-CV Program Alternatives
Initial
proposal

CDBG-CV
Activity
Description/Criteria
(CDBG-CV Funds - $73, 528)
Benefit
Alt.#1 Senior Meals
Program
(existing
program)
Bolster senior meals through the City’s Senior
Center.
 Free home delivered meals from June
to August 2020. Reduced participant
fees from Sept. 2020 through Sept.
2022; or
 Free home delivered meals from June
through December 2020. No subsidy
thereafter.
500 meals per
week
Options CDBG-CV
Activity
Description/Criteria
(CDBG-CV Funds - $62,498*)
Benefit
Alt.#2a Emergency
Rental
Assistance
LACDA would administer this program on
behalf of the City. LACDA sets the criteria.
 Lottery system
 $1,000/month for 3 months. Maximum
assistance per household is $3,000
 Household must be of Moderate (80%
AMI) Income or below.
 Tenant intake screening may be done
by the City or the County.
 LACDA qualifies tenants.
 LACDA issues rent payments to
landlords.
21 households
assisted ($3,000
per household)
Alt. #2b Senior Meals
General Fund
&
Emergency
Rental
Assistance
Reimburse the General Fund contribution to
the Senior Meal program for two (2) fiscal
years, at $5,711 per year.

The remaining CDBG-CV funds ($51,076)
would support the rental assistance program
(Alt. #2a)
$11,422 savings to
the General Fund,
plus
17 households
assisted ($3,000
per household
Alt.#3 Emergency
Small Business
Grants for small business owners. LACDA
would administer this program on behalf of the
10 businesses
assisted
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CDBG-CV Funding Options
June 17, 2020

Page 3 of 5 ends

Grants Only City.
 The owner must be of Low (50% AMI)
or Moderate (80% AMI) income.

Household income establishes income
qualification.
 Must have a COVID-19 impact.
 A contract between the City and the
selected businesses is required.
 Grant amount is established by the
City. If the City awards more than
$35,000 to a business, at least 1 job
must be created or retained.
($5,000 grant per
business)
or
6 businesses
assisted ($10,000
grant per business)
*Assumes a 15% reduction in CDBG-CV funds to pay for administrative costs ($11,030) The senior meals option (Alt.#1) was presented during the May 6th City Council meeting and includes investing the full CDBG-CV allocation in the existing senior meals program for home delivered meals until the Senior Center may safely open once again. It is unknown when seniors, a group at high risk for developing COVID-19 complications, may safely shop for groceries and participate in community lunch activities. The program can safeguard seniors by consistently offering home delivered meals as the need fluctuates. Additionally, this is an efficient use of the funds as the City would rely on its City’s existing infrastructure and staffing capacity.

Recognizing the urgency in the community and the limited technical and administrative capacity of smaller cities to develop and quickly deploy business grant programs or rental assistance, the LACDA met collectively with over 25 cities to learn about CDBG program preferences and challenges. In response, LACDA offered to administer an Emergency Rental Assistance program on behalf of cities using each city’s CDBG funds. The program will be similar to what is offered in unincorporated Los Angeles County. The agency is also gauging interest for an Emergency Small Business Grant program on behalf of cities and full details are pending.

Emergency Rental Assistance
Cities participating in the LACDA administered Emergency Rental Assistance program must accept the common criteria and the LACDA may retain up to 15 percent of the funds to cover their administrative costs. Specifications for the program include a maximum of $3,000 in rental assistance over the course of three (3) months, selection through a lottery, and a pre-COVID 19 income that is at 80 percent of AMI or below to qualify ($63,100 for a single individual or up to $90,100 for a family of four). Although the CBDG-CV program guidelines allow recipients to qualify based on their income at the time that assistance is rendered, the LACDA is requiring pre-COVID 19 income over a 12-month period. The reasoning is that demand will undoubtedly exceed the available funds, therefore LACDA wants to target those that were already struggling prior to the pandemic. While the Los Angeles County eviction moratorium is helping tenants by preventing evictions, it does not address the financial impacts on landlords or the tenants once the moratorium expires and they have to pay back several months of unpaid rent. The Emergency Rental Assistance program provides some relief to both tenants and landlords. 16-3
CDBG-CV Funding Options
June 17, 2020

Page 4 of 5 ends

Emergency Small Business Grants
While business assistance is no doubt critically needed and essential for an economic recovery, unlike rental assistance, a variety of programs have been made available for businesses through the Small Business Administration (SBA), the CARES Act, and the Payroll Protection Program Flexibility Act of 2020 to name a few. Additionally, because duplication of services is prohibited with federal dollars, any city making business grants must ensure that it is not helping businesses that already received assistance, for a similar purpose, from another federal source.

Auditors will specifically look for this so cities must build safeguards into their selection criteria.

Nevertheless, the LACDA is gauging if there is sufficient interest to administer a small business grant program on behalf of cities that will uniformly offer a not-to-exceed grant amount to selected businesses (Alt.#3) for job creation or retention. As the county develops the program, consideration must be given to the types of businesses that will be excluded. As an example, some business assistance programs exclude national chains, massage parlors, cannabis shops, home-based businesses as well as those with unresolved local code violations.

Alternatives Considered
Because the CARES Act CDBG-CV provisions allow for amendments to the approved CDBG projects for the upcoming Fiscal Year 20/21 and also suspends the 15 percent cap on services, there’s some flexibility if funds are used for a COVID-19 purpose. This means that a city may choose to dedicate all or a portion of its Fiscal Year 20/21 funding for COVID-19 purposes but must adhere to the expenditure deadline of June 30, 2021 for the annual allocation. As a reminder, the City Council approved $241,565 for the upcoming Fiscal Year 20/21 to fund the annual subsidy for the senior meals program, sidewalk repairs and ADA ramp upgrades. Both of these programs are essential services that have been incorporated in the operations of the City for years. Reallocation of these funds are not recommended in consideration of serving the vulnerable senior population and the City’s critical infrastructure needs. The sidewalk repairs and ADA ramp upgrades are already severely underfunded and delayed as none were funded last year with CDBG dollars. Broken sidewalks are a serious liability to the City. If the City is deemed to be inattentive to the maintenance of its sidewalks, it is violating disability access laws by denying access to sidewalks and intersections. Injuries and inaccessibility by people who have mobility disabilities place the City at a major risk for lawsuits.

Next Steps

1. Prepare contracts for each approved CDBG-CV program.

2. If the City chooses to partner with the Los Angeles County on the Emergency Rental Assistance program or the Emergency Small Business Grants program, notify the LACDA of the City’s intent.
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CDBG-CV Funding Options
June 17, 2020

Page 5 of 5 ends

Background
In 1974, Congress initiated the CDBG Program in the Housing and Community Development Act. The City is a non-entitlement community meaning that funds do not come directly from HUD to the City of South Pasadena. Instead, the City receives an annual - formula based - allocation from the Los Angeles County Board of Supervisors administered through the Los Angeles County Development Authority (LACDA) for a range of community activities. The current CDBG-CV allocation represents funding from the first $2 billion of a total $5 billion federal appropriated through the CARES Act. While no timeline has been established for the release of the remaining $3 billion in CDBG-CV funding, the Los Angeles County anticipates that additional funds will be allocated with different priorities in population and communities eligible for funding.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
These funds are provided through the CARES Act in response to the pandemic. Once the CDBGCV ($73,528) funding is approved, the amount will be amended into the budget account number 260-0000-0000-575-055.

Public Notification of Agenda Item
The public was made aware that this item was to be considered this evening by virtue of its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports of the City’s website and/or notice in the Pasadena Star News on Friday, June 12th, 2020. 16-5
City Council
Agenda Report ITEM NO. ____
DATE: June 17, 2020
FROM: Stephanie DeWolfe, City Manager
PREPARED BY: Joanna Hankamer, Director of Planning and Community Development Kanika Kith, Planning Manager
SUBJECT: Designation of Rollin Craftsman Cluster Historic District (Project No. 2114-LHD)
Recommendation
It is recommended that the City Council conduct a public hearing and adopt a Resolution taking the following actions:

1. Find that the properties in the Rollin Craftsman Cluster, including 1500, 1506, 1507, 1510, and 1512 Rollin Street, qualify under criteria (1), (4), (7), and (11) of the South Pasadena Municipal Code Section 2.63(b), for designation of a historic district; and

2. Designate the Rollin Craftsman Cluster Historic District Cultural Heritage Commission Review
On April 30, 2020, the Cultural Heritage Commission (CHC) reviewed the proposed designation and determined that the proposed historic district qualifies under criteria (1), (4), (7), and (11) of the South Pasadena Municipal Code (SPMC) Section 2.63(b), for designation of a historic district1 as listed below.
(1) Its character, interest or value as a part of the heritage of the community; (2) Its location as a site of a significant historic event; (3) Its identification (such as the residence, ownership, or place of occupation, etc.) with a person, persons or groups who significantly contributed to the culture and development of the city, state or United States;
(4) Its exemplification of a particular architectural style of an era of history of the city; (5) Its exemplification of the best remaining architectural type in a neighborhood; (6) Its identification as the work of a person or persons whose work has influenced the heritage of the city, the state or the United States;
1 Only one significant criterion along with documentation of support by property owners in the proposed district are required for recommending designation to the City Council 17 17-1
City Council Agenda Rollin Craftsman Cluster Historic District June 17, 2020 Page 2 of 4
(7) Its embodiment of elements of outstanding attention to architectural design, engineering, detail design, detail, materials or craftsmanship; (8) It is either a part of or related to a square, park or other distinctive area which should be developed or preserved according to a plan based on a historic cultural or architectural motif;
(9) Its unique location or singular physical characteristic representing an established and familiar visual feature of a neighborhood;
(10)Its potential for yielding information of archaeological interest; or (11)In designating a historic district, its significance as a distinguishable neighborhood or area whose components may lack individual distinction.

Therefore, the CHC voted 4-0 recommending designation of the Rollin Craftsman Cluster as a local Historic District and recommended the City Council make the findings pursuant to SPMC Section 2.63(a)(2) as provided in the Resolution, included as Attachment 1.

Executive Summary
The proposed Rollin Craftsman Cluster Historic District was identified in the City’s 2002 Historic Survey as an eligible historic district consisting of five homes located at 1500, 1506, 1507, 1510, and 1512 Rollin Street. In August 2017, the City received a request for designation of the Rollin Craftsman Cluster. In March 2018, an application formally requesting the designation of the Rollin Craftsman Cluster historic district was received, with four property owners signing the application, and the fifth property owner providing signature on February 13, 2020. On April 30, 2020, the CHC reviewed the designated request and voted 4-0 recommending designation of the historic district to City Council.

Discussion/Analysis
The proposed district consists of five houses built between 1890 and 1914 along the eastern end of the 1500 block of Rollin Street between Fremont Avenue and Fair Oaks Avenue. Four contiguous properties were identified as contributors on the northern side of Rollin Street, and one contributing property across the street on the south side, for a total of five contributing properties.

The front of these homes are shown in Figure 1 and a map of the proposed district is shown in Figure 2 below.

Figure 1: Contributors to the District
4 Homes on the North side of Rollin Street One Home on the South side 17-2
City Council Agenda Rollin Craftsman Cluster Historic District June 17, 2020 Page 3 of 4
Figure 2: Proposed Historic District
Statement of Significant
The proposed historic district’s boundary is consistent with the City’s 2002 Historic Survey which identified this potential historic district as eligible for listing under local ordinance but not eligible for listing in the National Register (5S1).

The five homes in the proposed district were built before World War I with a significant gap of over 10 years before adjacent houses were built. The immediate neighbors to the west and to the east were built starting from the mid-1920s. There are other Craftsman structures to the west, adjacent to Fremont Avenue (house at 1417 Rollin Street and Woman's Club at 1424 Fremont Ave.). However, the 2002 Historic Survey suggested allocating them to the larger potential High School Neighborhood.

Because of this timeframe, this little cluster falls under the Early 20th Century Residential Development context theme covering 1900-1919 (per 2014 Citywide Historic Context Statement).

The period of 1920-1929 is covered under another context theme, 1920s Growth. If the district were to include more properties into the cluster, the district would need to represent two different context themes; therefore, the proposed smaller boundary is appropriate for designation. Fremont Ave Fair Oaks Ave 17-3
City Council Agenda Rollin Craftsman Cluster Historic District June 17, 2020 Page 4 of 4
The homes in the proposed district represent an important period in South Pasadena’s history when its architectural character began to develop in the early 20th century. These homes reflect the early development and settlement patterns in the City and represent some of the earliest building stock in South Pasadena. These homes characterize Craftsman style architecture that arose from the late 19th century English Arts and Crafts movement that promote “simplicity of design, hand craftsmanship, and relationship of the building to the climate and landscape” (Historic Context Statement Report).

All five homes are contributors to the significance of the proposed historic district. The homes are modestly sized, one-story structures built in the late 19th and early 20th century. These homes have minor alterations but are acceptable because the district as a whole continues to convey its integrity and significance of the early 20th Century residential development theme.

More detailed analysis of the historic significant of the proposed district is provided in the CHC staff report dated April 30, 2020, included as Attachment 2.

Environmental Analysis
In accordance with the California Environmental Quality Act (CEQA), the proposed designation of a historic district is exempt from CEQA under the “common sense exemption,” Section 15016(b)(3), which states that CEQA applies only to projects which have the potential for causing a significant effect on the environment. It can be understood with certainty that there is no possibility that the designation of a historic district could have a significant effect on the environment, and therefore, is not subject to CEQA.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
Designation of historic district allow the properties in the district to qualify for a Mills Act contract.

The Mills Act allows a tax reduction for a property owner who agrees to perform certain restoration and maintenance tasks over a 10-year period. Although the City will see a reduction in property tax revenue (between approximately 40% - 60% per Mills Act contracted property), the benefits of the program include economic benefits of conserving resources and reinvestment as well as the important role historic preservation can play in revitalizing older areas, creating cultural tourism, building civic pride, and retaining the sense of place and continuity with the community’s past.

Public Notification of Agenda Item
The public was made aware that this item by virtue of a public notice published in the South Pasadena Review on May 22, 2020, its inclusion on the legally publicly noticed agenda, and posting of the same agenda and reports on the City’s website. Individual property mailings to those within the proposed district and within a 300-foot radius of the proposed district.

Attachments:

1. Resolution & District Map

2. CHC staff report and attachments
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ATTACHMENT 1
City Council Resolution
17-5
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SOUTH PASADENA, CALIFORNIA,

DESIGNATING A HISTORIC DISTRICT THAT INCLUDES

FIVE CONTRIBUTING PROPERTIES LOCATED AT
1500, 1506, 1507, 1510, AND 1512 ROLLIN STREET
WHEREAS, on August 22, 2017, the City received a request from a representative of the property owners in the eligible Rollin Craftsman Cluster for designating the historic district, consisting of five contributing properties located at 1500, 1506, 1507, 1510, and 1512 Rollin Street (Assessor’s Parcel Numbers 5319-004-014, -013, -012, and -011, and 5319-005-018); and WHEREAS, on March 5, 2018, an application formally requesting the designation of the Rollin Craftsman Cluster historic district was received, with four property owners signing the application with the fifth property owner providing signature on February 13, 2020; and WHEREAS, Section 2.62 of the South Pasadena Municipal Code (SPMC) Ordinance No. 2004 (“Cultural Heritage Ordinance”) authorized the Cultural Heritage Commission (“the Commission”) to recommend to the City Council the designation of appropriate properties as historic districts; and
WHEREAS, the Commission has complied with the applicable provisions of Subsection (a) (3) “Designation Procedure” of the above Ordinance Section in that it formed a subcommittee to review the merits of the requested designation, visited the site, attempted diligently and in good faith to meet with the property owners; and WHEREAS, on April 17, 2020, City of South Pasadena Planning and Building Department published a legal notice in compliance with state law concerning the designation of the Rollin Craftsman Cluster in the South Pasadena Review, a local newspaper of general circulation, regarding the City of South Pasadena Cultural Heritage Commission public hearing of April 30, 2020. In addition, on April 16, 2002, a public hearing notice was mailed to property owners within the proposed district and within a 300-foot radius of the proposed district, indicating the date and time of the public hearing at the Cultural Heritage Commission meeting for designation of the historic district; and
WHEREAS, on April 30, 2020, the Cultural Heritage Commission conducted a duly noticed public hearing, at which time public testimony was taken concerning the proposed designation of the Rollin Craftsman Cluster and voted 4-0 recommending designation to the City Council.

WHEREAS, on May 22, 2020, City of South Pasadena Planning and Building Department published a legal notice in compliance with state law concerning the designation of the Rollin Craftsman Cluster in the South Pasadena Review, a local newspaper of general circulation, regarding the City of South Pasadena City Council on public hearing of June 3, 2020.

In addition, on May 21, 2020, a public hearing notice was mailed to property owners within the 17-6
Rollin Craftsman Cluster C.C. Resolution No. ____
Historic District Designation Page 2 of 7
proposed district and within a 300-foot radius of the proposed district, indicating the date and time of the public hearing at the City Council meeting for designation of the historic district; and WHEREAS, the June 3, 2020 City Council meeting was postponed to June 10, 2020, and on June 10, 2020, the City Council continued the project to the next City Council meeting on June 17, 2020; and
WHEREAS, on June 17, 2020, the City Council conducted a duly noticed public hearing, at which time public testimony was taken concerning the proposed designation of the Rollin Craftsman Cluster, and considered the designation of the Rollin Craftsman Cluster Historic District.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. ENVIRONMENTAL REVIEW FINDINGS
The City Council has determined that the proposed project is Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA), under the “common sense exemption,” Section 15016(b)(3), which states that CEQA applies only to projects which have the potential for causing a significant effect on the environment. It can be understood with certainty that there is no possibility that the designation of a historic district could have a significant effect on the environment, and therefore, is not subject to CEQA.

SECTION 2. DESIGNATION OF HISTORIC DISTRICT FINDINGS
Based on the evidence presented at the public hearing, on the evidence contained in the City Council Staff Report, the Cultural Heritage Commission Staff Report and associated attachments, and other records of proceedings, the City Council considered the applicable designation criteria contained in the Cultural Heritage Ordinance and makes the following findings, pursuant to SPMC Section 2.63(a)(2) for designation of the Rollin Craftsman Cluster Historic District:
(A) That the designation of landmark or historic district is consistent with one or more of the purposes set forth in SPMC 2.58B; and
The designation of the proposed Rollin Craftsman Cluster Historic District is consistent with the purpose of the Cultural Heritage Ordinance for identification, protection, enhancement, and preservation of structures, sites, and areas that represent the City’s heritage and character. The proposed district represents the early 20th Century residential development theme. The homes constructed from the late 19th to the early 20th century represent some of the earliest building stock, and development and settlement patterns of the City. Thus, the designation of the proposed historic district will help promote the City’s sense of place as it will preserve, maintain, and safeguard the City’s heritage and 17-7
Rollin Craftsman Cluster C.C. Resolution No. ____
Historic District Designation Page 3 of 7
character, will reflect the phases of the City’s history, and will foster pride in the ownership of the City’s historic resources.
(B) That the landmark or historic district meets one or more of the criteria for designation listed in subsection (b) of this section; and
The proposed historic district qualifies for designation under Criteria (1), (4), (7), and (11). The homes in the proposed district represent an important period in South Pasadena’s history when its architectural character began to develop in the early 20th century, and reflect the early development and settlement patterns in the City. As described in the Context Statement Report, homes constructed from the late 19th to the early 20th century represent some of the earliest building stock in South Pasadena. These homes characterize Craftsman style architecture that arose from the late 19th century English Arts and Crafts movement. Character-defining features of Craftsman style architecture homes includes “stained wood, wide overhanging eaves, balconies, terraces extending the living space outdoors” that represent the goals of the Arts and Crafts movement for “simplicity of design, hand craftsmanship, and relationship of the building to the climate and landscape.” The homes in the proposed historic district have minor alterations but are acceptable as the district as a whole continues to convey its integrity and significance of the early 20th Century residential development theme. (C) That the landmark or historic district possesses historic integrity of location, design, setting, materials, workmanship, feeling, or association.

The proposed historic district possesses historic integrity of location, design, setting, materials, workmanship, and feeling as all five homes within the proposed district are contributors to the significance of the historic district. The homes are modestly sized, onestory containing character-defining features typical of Craftsman architecture such as front porches with brick, stone, or wood piers and walls, wood shingle siding, extended overhang eaves, and projecting rafters. Thus, the district is an excellent representative of Craftsman architectural style homes, and reflects the design principles of the early 20th century Arts and Crafts movement.

SECTION 3. ADDITIONAL FINDINGS FOR HISTORIC DISTRICT
In addition to the findings in Section 2 above, the City Council also make the following findings as required for designation of historic district pursuant to SPMC Section 2.63(a)(4). (A) The proposed district boundaries are appropriate because a significant concentration, linkage, or continuity of sites, buildings, structures, or objects united historically or aesthetically by plan or physical development are present within the district. A district derives its importance from being a unified entity or a theme, even though it may be composed of a wide variety of resources (organized around a theme). Thematic districts are not required to have physical or contiguous boundaries. 17-8
Rollin Craftsman Cluster C.C. Resolution No. ____
Historic District Designation Page 4 of 7
The proposed district boundaries are appropriate because it is reflective of a particular period of growth and development in the City. As described in the City’s 2002 Historic Survey report, the proposed district is “small cluster of 5 contributing properties” along the 1500 block of Rollin Street, between Fremont Avenue and Fair Oaks Avenue. The homes are single-story single-family residences with Craftsman architectural style that share common setbacks, lot sizes, architectural styles, and period of development. (B) The identity of the district results from the interrelationship of its resources which conveys a visual sense of the overall historic environment or is an arrangement of historically or functionally related properties.

The City’s 2002 Historic Survey identified the proposed district as a potential historic district for the City as 5S1 (not eligible for National Register, but of local interest because the resource is listed or eligible for listing under local ordinance). The 2002 Historic Survey described this district as "[T]his small cluster of 5 contributing properties is located along the 1500 block of Rollin street, between busy Fremont Avenue to the west and Fair Oaks Avenue to the east. The single-family dwellings are one story in height, Craftsman in design and were built between 1890 and 1914. They share common setbacks, lot sizes, architectural styles, and period of development. This small grouping is reflective of a particular period of growth and development within the community." The five homes in the proposed district were built before World War I with a significant gap of over 10 years before adjacent houses were built. The immediate neighbors to the west and to the east were built starting from the mid-1920s. There are other Craftsman structures to the west, adjacent to Fremont Avenue (house at 1417 Rollin Street and Woman's Club at 1424 Fremont Ave.). However, the 2002 Historic Survey suggested allocating them to the larger potential High School Neighborhood.

Because of this timeframe, this little cluster falls under the Early 20th Century Residential Development context theme covering 1900-1919 (per 2014 Citywide Historic Context Statement). The period of 1920-1929 is covered under another context theme, 1920s Growth. Including more properties into the cluster would require the district to represent two different context themes.
(C) The district contains a number of contributing resources that add to the historic architectural qualities or historic associations for which a district is significant because they existed during the period of significance and possess historic integrity reflecting the district’s character at that time.

The proposed district contains five modestly sized, one-story Craftsman architectural style homes with a high degree of integrity that represent the height of the Arts and Crafts movement. All five homes are contributors to the historic district. These homes were built between 1890 and 1914 and have minor alterations, but are acceptable as the district because the whole continues to convey its integrity and significance of the early 20th Century residential development theme. Overall, the district’s character is an excellent 17-9
Rollin Craftsman Cluster C.C. Resolution No. ____
Historic District Designation Page 5 of 7
representative of an important period in South Pasadena’s history and reflect the early development and settlement patterns in the City.
(D) With respect to the designation of a local district that is not listed on the California Register of Historical Resources, but was identified in a local survey, not less than 60 percent of all affected owners of the proposed historic district must consent to such designation. Each parcel or lot shall be entitled to only one vote per parcel. By way of example only, if the proposed historic district were composed of 20 parcels, then the owners of 12 parcels would be required to consent to the designation.

As described in the City’s 2002 Historic Survey report, the proposed district is “small cluster of 5 contributing properties” along the 1500 block of Rollin Street, between Fremont Avenue and Fair Oaks Avenue. On March 5, 2018, all five-property owners in the district signed an application requesting the City to designate the potential Rollin Craftsman Cluster district identified in the 2002 Historic Survey as a local historic district. Therefore, the signed application was considered as 100% consent to designation of the proposed historic district.
(E) With respect to the designation of a historic district that is listed on the California Register of Historical Resources, not less than 50 percent plus one of all affected owners of the proposed historic district must consent to such designation. Each parcel or lot shall be entitled to only one vote per parcel. By way of example only, if the proposed historic district were composed of 20 parcels, then 11 property owners would be required to consent to the designation.

As stated in the City’s 2002 Historic Survey report, the proposed district was identified as 5S1 (not eligible for National Register, but of local interest because the resource is listed or eligible for listing under local ordinance).

SECTION 4. RECORD OF PROCEEDING
The documents and other materials that constitute the record of the proceedings upon which the Planning Commission’s decision is based, which include, but are not limited to, the environmental documents, staff reports, as well as all materials that support the staff reports for the proposed project, and are located in the Planning and Building Department of the City of South Pasadena at 1414 Mission Street, South Pasadena, CA 91030. The custodian of these documents is the City Clerk of the City of South Pasadena.

SECTION 5. DETERMINATION
Based on the aforementioned findings, the City Council hereby approves the designation of the Rollin Craftsman Cluster Historic District, along with the map as set forth in Exhibit “A” attached hereto and made a part thereof, as the official boundaries of the Rollin Craftsman Cluster Historic District.
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Historic District Designation Page 6 of 7
SECTION 6. CERTIFICATION OF THE RESOLUTION
The City Clerk of the City of South Pasadena shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

SECTION 7. FILING WITH THE COUNTY CLERK
The City Council directs the City Clerk to file the appropriate designation with the office of the Los Angeles Registrar-Recorder/County Clerk.

PASSED, APPROVED AND ADOPTED ON this 17th day of June, 2020.

Robert Joe, Mayor
ATTEST: APPROVED AS TO FORM:

Evelyn G. Zneimer, City Clerk Teresa L. Highsmith, City Attorney (seal)
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 17th day of June, 2020 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Evelyn G. Zneimer, City Clerk
(seal)
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Historic District Designation Page 7 of 7
Exhibit “A”
Rollin Craftsman Cluster Historic District Map
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ATTACHMENT 2
CHC Staff Report & Attachments
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Cultural Heritage Commission
Agenda Report

ITEM NO. 1
DATE: April 30, 2020
TO: Chair and Members of the Cultural Heritage Commission FROM: Joanna Hankamer, Director of Planning and Community Development PREPARED BY: Kanika Kith, Planning Manager
SUBJECT: Rollin Craftsman Cluster District Nomination (Project No. 2114-LHD) Recommendation
Cultural Heritage Commission to review and recommend designation of the Rollin Craftsman Cluster Historic District to the City Council.

Background
On August 22, 2017, the City received a request from a representative of the property owners in the eligible Rollin Craftsman Cluster historic district for designating the historic district. The Rollin Craft Cluster was identified in the City’s 2002 Historic Survey as a potential historic district consisting of five contributing properties located at 1500, 1506, 1507, 1510, 1512 Rollin Street.

On March 5, 2018, an application formally requesting a designation of the Rollin Craftsman Cluster historic district was received. Four property owners within the district signed the application.

On March 15, 2018, the application was presented to the Cultural Heritage Commission and a subcommittee was created to review the merits of the requested designation. The subcommittee consisted of Commissioners Thompson and Friedman.

On March 21, 2019, the Commission created a subcommittee, consisting of Vice Chair Rebecca Thompson and Commissioner William Cross, as required by South Pasadena Municipal Code Section 2.63(c)(2) of the South Pasadena Municipal Code. The subcommittee reviewed the application materials, visited the homes and neighborhood, and provided a recommendation of approval for the Rollin Craftsman Cluster historic district as proposed.

On February 13, 2020, the fifth property owner provided a signed application for the designation of the historic district. This result in full consent from all property owners in the proposed district. 17-14
Cultural Heritage Commission Rollin Craftsman Cluster Historic District April 30, 2020 Page 2 of 9
Project Description
The proposed district consists of five houses built between 18901 and 1914 along the eastern end of the 1500 block of Rollin Street between Fremont Avenue and Fair Oaks Avenue. Four contiguous properties were identified as contributors on the northern side of Rollin Street, and one contributing property across the street on the south side, for a total of five contributing properties.

A map of the proposed district is shown in Figure 1 below.

Figure 1: Proposed Historic District

1 According to the County Assessor, the earliest home built in this district is 1890, not 1908 as described in the City’s 2002 Historic Survey report. Fremont Ave
Fair Oaks Ave
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Statement of Significant
The proposed historic district’s boundary is consistent with the City’s 2002 Historic Survey which identified this potential historic district as eligible for listing under local ordinance but not eligible for listing in the National Register (5S1). The district was not re-evaluated in the 2015-2016 survey update, but the previous evaluation and listing status was carried forward. A description of the potential district from the 2002 Historic Survey is shown in Figure 2.

Figure 2: Rollin Craftsman Cluster – 2002 Historic Survey *Note: The date for the earliest home built in this district is 1890 instead of 1908.

Because of this timeframe, this little cluster falls under the Early 20th Century Residential Development context theme covering 1900-1919 (per 2014 Citywide Historic Context Statement).

In addition to the information in the 2002 Historic Survey, a Context Statement Report and DPR 523 form for each home have been prepared for the proposed designation by an Architectural Historian, Marina Khrustaleva, to demonstrate the significance of the proposed historic district.

The DPR 523 forms show that the earliest house (1512 Rollin) was built in 1890. Therefore, the timeframe for this district is consider to be 1890 to 1914. Both the Context Statement Report and DPR forms were included in the staff report provided to the Commission in March 2019, which is included as Attachment 2.

As described in the Context Statement, the homes in the proposed district represent an important period in South Pasadena’s history when its architectural character began to develop in the early 20th century, and reflect the early development and settlement patterns in the City. Homes constructed from the late 19th to the early 20th century represent some of the earliest building stock in South Pasadena. These homes characterize Craftsman style architecture that arose from the late 19th century English Arts and Crafts movement. Character-defining features of Craftsman 17-16
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style architecture homes includes “stained wood, wide overhanging eaves, balconies, terraces extending the living space outdoors.” These design features promote the goals of the Arts and Crafts movement for “simplicity of design, hand craftsmanship, and relationship of the building to the climate and landscape.”
All five homes are contributors to the significance of the proposed historic district. The homes are modestly sized, one-story structures built in the late 19th and early 20th century. These homes contain character-defining features of Craftsman architecture style such as front porches with brick, stone, or wood piers and walls, wood shingle siding, extended overhang eaves, and projecting rafters. These homes have minor alterations but are acceptable because the district as a whole continues to convey its integrity and significance of the early 20th Century residential development theme. T district is an excellent representative of Craftsman architectural style homes, and reflects the design principles of the early 20th century Arts and Crafts movement.

Figure 3: Contributors to the District
4 Homes on the North side of Rollin Street
One Home on the South side of Rollin Street
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The designation of the proposed historic district will help promote the purpose of the Cultural Heritage Ordinance as it will preserve, maintain, and safeguard the City’s heritage and character, will reflect the phases of the City’s history, and will foster pride in the ownership of the City’s historic resources.

Criteria for Historic Designation
Purusant to the South Pasadena Municipal Code (SPMC) Section 2.63(b), the Commission shall use any or all of the following criteria in making a recommendation to the City Council for designation of a historic district. Only significant criterion along with documentation of support by property owners in the proposed district are required for recommending designation to the City Council.
(1) Its character, interest or value as a part of the heritage of the community; (2) Its location as a site of a significant historic event; (3) Its identification (such as the residence, ownership, or place of occupation, etc.) with a person, persons or groups who significantly contributed to the culture and development of the city, state or United States;
(4) Its exemplification of a particular architectural style of an era of history of the city; (5) Its exemplification of the best remaining architectural type in a neighborhood; (6) Its identification as the work of a person or persons whose work has influenced the heritage of the city, the state or the United States;
(7) Its embodiment of elements of outstanding attention to architectural design, engineering, detail design, detail, materials or craftsmanship; (8) It is either a part of or related to a square, park or other distinctive area which should be developed or preserved according to a plan based on a historic cultural or architectural motif;
(9) Its unique location or singular physical characteristic representing an established and familiar visual feature of a neighborhood;
(10)Its potential for yielding information of archaeological interest; or (11)In designating a historic district, its significance as a distinguishable neighborhood or area whose components may lack individual distinction.

The Context Statement Report states that the proposed Rolling Craftsman Cluster historic district qualifies for designation under Criteria 11. Staff finds that the proposed historic districtalso also qualifies under criteria (1), (4), and (7). The homes in the proposed district represent an important period in South Pasadena’s history when its architectural character began to develop in the early 20th century. As described in the Context Statement Report, homes constructed from the late 19th 17-18
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to the early 20th century represent some of the earliest building stock in South Pasadena, and reflect early development and settlement patterns. These homes represent character-defining features typical of the Craftsman style architecture that arose from the late 19th century English Arts and Crafts movement. Character-defining features of Craftsman style architecture homes includes “stained wood, wide overhanging eaves, balconies, terrances extending the living space outdoors” that represent the goals of the Arts and Crafts movement for “simplicity of design, hand craftsmanship, and relationship of the building to the climate and landscape.” The homes in the proposed historic district have minor alterations but are acceptable because the district as a whole continues to convey its integrity and significance of the early 20th Century residential development theme.

Findings for Designation of a Historic District
Staff recommends that the Cultural Heritage Commission recommends that the City Council make the following findings pursuant to SPMC Section 2.63(a)(2) for designation of the Rollin Craftsman Cluster Historic District.
(A) That the designation of landmark or historic district is consistent with one or more of the purposes set forth in SPMC 2.58B; and
The designation of the proposed Rollin Craftsman Cluster Historic District is consistent with the purpose of the Cultural Heritage Ordinance for identification, protection, enhancement, and preservation of structures, sites, and areas that represent the City’s heritage and character. The proposed district represents the early 20th Century residential development theme. The homes constructed from the late 19th to the early 20th century represent some of the earliest building stock, and development and settlement patterns of the City. Thus, the designation of the proposed historic district will help promote the City’s sense of place as it will preserve, maintain, and safeguard the City’s heritage and character, will reflect the phases of the City’s history, and will foster pride in the ownership of the City’s historic resources.
(B) That the landmark or historic district meets one or more of the criteria for designation listed in subsection (b) of this section; and
The proposed historic district qualifies for designation under Criteria (1), (4), (7), and (11).

The homes in the proposed district represent an important period in South Pasadena’s history when its architectural character began to develop in the early 20th century, and reflect the early development and settlement patterns in the City. As described in the Context Statement Report, homes constructed from the late 19th to the early 20th century represent some of the earliest building stock in South Pasadena. These homes characterize Craftsman style architecture that arose from the late 19th century English Arts and Crafts movement. Character-defining features of Craftsman style architecture homes includes “stained wood, wide overhanging eaves, balconies, terraces extending the living space outdoors” that represent the goals of the Arts and Crafts movement for “simplicity of design, hand craftsmanship, and relationship of the building to the climate and landscape.” The homes in the proposed historic district have minor alterations but are acceptable as the 17-19
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district as a whole continues to convey its integrity and significance of the early 20th Century residential development theme.
(C) That the landmark or historic district possesses historic integrity of location, design, setting, materials, workmanship, feeling, or association.

In addition to the findings listed above, the following findings are also required for designation of historic district pursuant to SPMC Section 2.63(a)(4).
(A) The proposed district boundaries are appropriate because a significant concentration, linkage, or continuity of sites, buildings, structures, or objects united historically or aesthetically by plan or physical development are present within the district. A district derives its importance from being a unified entity or a theme, even though it may be composed of a wide variety of resources (organized around a theme). Thematic districts are not required to have physical or contiguous boundaries.

The proposed district boundaries are appropriate because it is reflective of a particular period of growth and development in the City. As described in the City’s 2002 Historic Survey report, the proposed district is “small cluster of 5 contributing properties” along the 1500 block of Rollin Street, between Fremont Avenue and Fair Oaks Avenue. The homes are single-story single-family residences with Craftsman architectural style that share common setbacks, lot sizes, architectural styles, and period of development. (B) The identity of the district results from the interrelationship of its resources which conveys a visual sense of the overall historic environment or is an arrangement of historically or functionally related properties.

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The five homes in the proposed district were built before World War I with a significant gap of over 10 years before adjacent houses were built. The immediate neighbors to the west and to the east were built starting from the mid-1920s. There are other Craftsman structures to the west, adjacent to Fremont Avenue (house at 1417 Rollin Street and Woman's Club at 1424 Fremont Ave.). However, the 2002 Historic Survey suggested allocating them to the larger potential High School Neighborhood.

Including more properties into the cluster would require the district to represent two different context themes.
(C) The district contains a number of contributing resources that add to the historic architectural qualities or historic associations for which a district is significant because they existed during the period of significance and possess historic integrity reflecting the district’s character at that time.

The proposed district contains five modestly sized, one-story Craftsman architectural style homes with a high degree of integrity that represent the height of the Arts and Crafts movement. All five homes are contributors to the historic district. These homes were built between 1890 and 1914 and have minor alterations, but are acceptable as the district because the whole continues to convey its integrity and significance of the early 20th Century residential development theme. Overall, the district’s character is an excellent representative of an important period in South Pasadena’s history and reflect the early development and settlement patterns in the City.
(D) With respect to the designation of a local district that is not listed on the California Register of Historical Resources, but was identified in a local survey, not less than 60 percent of all affected owners of the proposed historic district must consent to such designation. Each parcel or lot shall be entitled to only one vote per parcel. By way of example only, if the proposed historic district were composed of 20 parcels, then the owners of 12 parcels would be required to consent to the designation.

As described in the City’s 2002 Historic Survey report, the proposed district is “small cluster of 5 contributing properties” along the 1500 block of Rollin Street, between Fremont Avenue and Fair Oaks Avenue. On March 5, 2018, all five-property owners in the district signed an application requesting the City to designate the potential Rollin Craftsman Cluster district identified in the 2002 Historic Survey as a local historic district. Therefore, the signed application was considered as 100% consent to designation of the proposed historic district. (E) With respect to the designation of a historic district that is listed on the California Register of Historical Resources, not less than 50 percent plus one of all affected owners of the proposed historic district must consent to such designation. Each parcel or lot shall be entitled to only one vote per parcel. By way of example only, if the proposed historic district 17-21
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were composed of 20 parcels, then 11 property owners would be required to consent to the designation.

Next Steps
The recommendation of the Commission will be presented to the City Council.

Fiscal Impact
Designation of historic district allow the properties in the district to qualify for a Mills Act contract.

Public Notification of Agenda Item
The public was made aware that this item by virtue of a public notice published in the South Pasadena Review on April 17, 2020, its inclusion on the legally publicly noticed agenda, posting of the same agenda and reports on the City’s website, and individual property mailings to those within a 300-foot radius of the proposed district and within the district.

Attachments:

1. CHC Minutes for March 21, 2019

2. Staff Report & Attachments for March 21, 2019
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ATTACHMENT 1
CHC Minutes
March 21, 2019
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MINUTES OF THE SPECIAL MEETING OF THE

CULTURAL HERITAGE COMMISSION

CITY OF SOUTH PASADENA
CONVENED THIS 21ST DAY OF MARCH, 2019
AMEDEE O. “DICK” RICHARDS, JR. CITY COUNCIL CHAMBERS
1424 MISSION STREET

ROLL CALL
The meeting convened at: 8:03 pm
Commissioners Present: Mark Gallatin (Chair), Rebecca Thompson (Vice Chair), Steve Friedman, William Cross, Kristin Morrish
Commissioners Absent:

Council Liaison: Robert Joe, Councilmember (absent)
Staff Present: Teresa Highsmith, City Attorney
Edwar Sissi, Associate Planner
Please Note: These Minutes are a summary of the meetings and are not a fully transcribed record.

An audio recording of the meeting can be made available upon request with the City Clerk’s Office.

PUBLIC COMMENT PERIOD

1. NONE

CONSENT CALENDAR

2. NONE

CONTINUED ITEMS

3. NONE

NEW ITEMS

4. 1036 Adelaine Avenue
Applicant: Jim Fenske
Project No: 1986-COA
Year Built: 1889
Architectural Style: Craftsman
Historic Status Code: 5D1.

Historic District: El Centro/Indiana/Palm Addition
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Project Description:

Previously the CHC, at the March 16, 2017 meeting, approved the rehabilitation of the existing historic house (constructed in 1898), 14’x20’ detached garage (constructed in 1921) and 182 sq. ft. single story addition with a 292 sq. ft. second story addition. During construction the existing garage was demolished without City approvals. Now, the property owner is seeking CHC approval to rebuild the existing garage with the same design, dimensions (14’x20’) with similar materials. The approved square footage for the addition is less than 50% of the existing house, therefore a single vehicle garage is permitted.

Applicant Jim Fenske (Architect): noted the unfortunate nature of construction and having contractors understand the importance of saving historic structures. He noted that the plans noted the garage was to be salvaged and not demolished. The contractors however demolished the garage without permits and the owner is asking to obtain a CofA to rebuild the garage like for like.

Public Comment:

None
Commission Comment and Discussion:

Commissioner Thompson: inquired what materials will be used and if he would consider carriage style doors.

Fenske: noted it will have TM Cobb wood windows and doors, wood siding, and same scale. The only noticeable new construction will be the framing, but open to provide carriage style doors.

Commissioner Gallatin: inquired with Staff for clarity on the project staff report that references the Secretary of the Interior Standards which stipulate recreation of the historic fabric, but the standards for rehabilitation call for differentiation.

Sissi: noted that there are conflicting dualities of the standards, however the Commission can condition the exact replication, or allow for consistency with the original, and allow for differentiation.

Highsmith: noted that the Secretary of Interior Standards for reconstruction are typically applied to Landmarks, not general historic fabric.

Commissioner Cross: noted that the proportions of the original massing are there, and expressed his approval of the garage reconstruction.

Decision:

Commissioner Morrish: Made a motion to APPROVE the project with Conditions:
 To change the garage doors to a carriage-type door.

The project meets Specific Findings #2, #7, and #8
Commissioner Friedman: Seconded the motion.

APPROVED
(Ayes: 5; No: 0), 0 Absent.

5. 1959 Marengo Avenue
Applicant: Denise C. Tomlan
Project No.: 1903-COA
Year Built: 1912
Architectural Style: Craftsman
Historic Status Code: 5D1
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Historic District: La France Craftsman District (Potential) Project Description:

The Cultural Heritage Commission will review the proposal for a 299 sq. ft. single story addition with a 231 sq. ft. second story addition to an existing 2,112 sq. ft. two story Craftsman house on a 7,500 sq. ft. lot. The single story addition will consist of adding a new breakfast nook, a new family room, and a bathroom with a new mudroom. The second story addition will consist of a new master bathroom and a new master bedroom with a new 84 sq. ft. second story deck. The exterior materials for the additions will match the existing house. The materials will consist of: Kiln-Dried cedar corbels, Kiln-Dried cedar siding shingles, and wood windows. A new asphalt solar reflective shingle roof is proposed for the entire house. An existing 312 sq. ft. accessory structure will be converted to a 312 sq. ft. patio cover.

Applicant Denise Tomlan (Architect): noted the proposed additions and reconfiguration of the interior layout of the existing house to accommodate the growing family’s needs. The existing second story addition is inconsistent with the historic fabric, and the new proposed second story addition will be compatible and provide better interior flow and architectural detailing.

Public Comment:

None
Commission Comment and Discussion:

Commissioner Morrish: inquired if the roof was being replaced with solar shingles, if the front is being touched, and for clarity on the kiln-dried shingles
Tomlan: the roof will be cool-roof, not solar shingles; kiln-dried is industry standard to ensure the shingles do not have excess moisture, and no changes will be made to the front.

Commissioner Thompson: asked for clarity on the color of the windows, and if proposing different windows.

Tomlan: noted that the colors represent a new color palette per the owner’s request, but the windows are not being changed in style, all windows will match existing.

Commissioner Gallatin: noted discrepancies on the drawings.

Tomlan: the railing will be wood, the garage door will not be replaced. The wood grids on the new windows will match the existing as close as possible.

Decision:

Commissioner Friedman: Made a motion to APPROVE the project with Conditions:
 To provide cut sheets on the exterior light fixtures for chair review.

The project meets Specific Findings #2, #3, and #5
Commissioner Thompson: Seconded the motion.

APPROVED
(Ayes: 5; No: 0), 0 Absent.
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Discussion Items

6. 320 Grand Avenue – Mills Act Application Letter of Intent Applicant: Odom Stamps for the owner Dr. Sherman
Year Built: 1928
Architectural Style: Tudor
Historic Status Code: 2B2
Historic District/Landmark No.: Landmark No. 54
Project Description:

The Commission will consider a Letter of Intent to enter into a Mills Act Contract for Landmark No. 54 (the Koebig House). The Commission may appoint a subcommittee to review this request and set up an on-site meeting to inspect the condition of the property and discuss any potential items for restoration that may be needed.

Commission Comment and Discussion:

Commissioner Gallatin: inquired on the scope of work and noted that the roof repair was not included in the list of repairs, and knows that that is a recurring issue for this property.

Commissioner Thompson: noted the repair or replace notation of the exterior wood doors, and if they could be restored.

Stamps: noted the exterior wood doors are severely aged, and dried, but we included repair in the notation if they can be salvaged.

Decision:

Formation of the Subcommittee: Mark Gallatin and Rebecca Thompson.

7. Rollin Street Craftsman Cluster – District Nomination Project No.: 2114-LHD
Applicant: Odom Stamps
Project Description:

The Commission will receive and file the Historic Assessment Report for the Rollin Craftsman Cluster district nomination. The established subcommittee will review the information and conduct their analysis to report back to the Commission.

Odom Stamps: noted the architectural historian has sourced the original permit records of the houses included in the proposed district and the records are available in the South Pasadena Library.

Commission Comment and Discussion:

Commissioner Thompson: noted some confusion of the proposed district, and 1501 Rollin.

Stamps: noted that 1501, and the proposed district boundary is based on the DPR form from 2002, but 1501 is the only non-contributor.

Commissioner Friedman: inquired why this district does not include additional properties, and if the five or six properties are the only properties listed in the original DPR form, and if there was a continuation sheet.

He inquired if the applicants can provide additional information on the district contributors, and if there are any others along Rollin, particularly 1425 Rollin Street.

Commissioner Cross: believes research needs to be done to see how the block was developed. 17-27
Minutes of the South Pasadena CULTURAL HERITAGE COMMISSION Page 5 March 21, 2019
Commissioner Gallatin: noted the Commission’s next steps as outlined in the Staff Report.

The subcommittee is Cross and Thompson, as Cross was appointed during Friedman’s time off from the Commission.

COMMUNICATIONS

8. COMMENTS FROM COUNCIL LIASON:

No comments.

9. COMMENTS FROM COMMISSION:

No comments

10. COMMENTS FROM SOUTH PASADENA PRESERVATION FOUNDATION (SPPF):

Commissioner Gallatin: The SPPF would like to reinstate the Preservation Awards Program in conjunction with the CHC. Request to Staff: Place on next month’s agenda, a discussion item to reinstate the Preservation Awards Program in conjunction with the SPPF.

11. COMMENTS FROM STAFF:

No comments.

APPROVAL OF MINUTES

12. Minutes of the Regular Meeting for February 21, 2019.

Decision:

Commissioner Thompson: Made a motion to APPROVE with corrections:
 edit on page 5, change terminology to PUNCHED windows  edits on additional pages (Gallatin).

Commissioner Morrish: Seconded the motion.

APPROVED
(Ayes: 5; No: 0), 0 Absent.

ADJOURNMENT

13. The meeting adjourned at 8:55 pm to the next regularly scheduled meeting on April 18, 2019.

APPROVED,
April 18, 2019
Mark Gallatin Date
Chair, Cultural Heritage Commission
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ATTACHMENT 2
Staff Report & Attachment
March 21, 2019
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City Council
Agenda Report ITEM NO. ____
DATE: June 17, 2020
FROM: Stephanie DeWolfe, City Manager
PREPARED BY: Shahid Abbas, Public Works Director
Julian Lee, Deputy Public Works Director – Water & Sustainability Arpy Kasparian, Water Conservation & Sustainability Analyst SUBJECT: Approval of the Fiscal Year 2020-21 Water Conservation Rebate Program in the Amount of $115,000
Recommendation
It is recommended that the City Council approve the Fiscal Year (FY) 2020-21 water conservation rebates and programs in the amount of $115,000 funded from the existing Water Efficiency Fund.

Commission Review and Recommendation
This matter was reviewed by the Natural Resources and Environmental Commission (NREC) at their May 14, 2020 meeting. The Commission approved the proposed Water Conservation Rebates and Programs.

Executive Summary
Annually, the City Council adopts a water conservation program funded through a water efficiency fee billed to all City of South Pasadena (City) water customers. The program includes rebates, education/outreach, water conservation materials, and projects to promote water conservation throughout the City. From July 1, 2019 to March 31, 2020, the program paid out approximately $14,899.00 in incentives to South Pasadena residents and businesses. These efforts helped the City reduce its water usage by 23% since 2013. The previous year’s program focused on incentivizing and promoting outdoor water conservation efforts including upgrading irrigation systems, removing turf, and converting impervious surfaces.

However, this past year, participation in water conservation programs has significantly declined in the City, as well as throughout the region. This decline is likely caused by the perception of a lack of a drought condition and more relaxed views on water availability. In addition, promotion and outreach of the new rebates was paused for the most part of the fiscal year due to several factors including long processing times for MWD rebate updates, revisions to the outdated rebate applications, the reconstruction of the environmental programs website, and the Covid-19 pandemic.
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The proposed water conservation program for the upcoming fiscal year will remain unchanged while staff conducts more in-depth research on local demand and new innovative water conservation methods. In addition, staff created a communications plan to improve outreach on the program. In order to continue the City’s existing water conservation efforts and to further investigate the best available water conservation methods that would possibly lead to increased participation in the program, staff recommends that the City Council approve the proposed Water Conservation Program for FY 2020-21.

Background
Since the State of California declared a drought in January 2014, the City has made a concerted effort to increase water conservation and improve water efficiency. During the drought, the City met the State Water Resource Control Board (SWRCB) imposed water conservation requirements. Although the Governor rescinded the declared drought state of emergency in April 2017, provisions of Executive Order B-37-16, “Making Conservation a California Way of Life,” were proclaimed to remain in full force and effect. In November 2019, the South Pasadena Green Action Plan (Green Plan) was adopted with a timeline of January 2020 to June 2021. “Enhance Water Conservation Projects and Programs” is one of the main goals of the plan and includes actions such as evaluating the feasibility of a greywater rebate program, promoting water conservation rebates offered by MWD, and providing educational materials and expert advice on water conservation practices. For the past year, the City’s water use reduction was 23% in comparison to 2013. In order to improve the City’s water conservation efforts, staff proposes no changes to the program while new programs and current demands are investigated to improve effectiveness of the program.

Community Outreach
When approved, the FY 2020-21 water rebate program information including guidelines and application forms will be included on the City’s website, e-newsletter, and other social media channels. In addition, the budget includes sending out bill inserts and a newsletter which will incorporate information on water conservation rebates, education and programs. Lastly, staff created a communications plan for rebate program outreach. The plan identifies objectives and strategies for increasing awareness of current programs. Though staff resources are scarce, the Public Works department hopes to implement the plan as best as possible.

Discussion/Analysis
Annually, the City Council has adopted a water conservation program that includes rebates, education/outreach, water conservation material, and projects to promote water conservation throughout the City. For FY 2020-21, no changes will be made to the amounts offered for all rebate programs. However, after observing low demand for these types of programs, the overall budget has been reduced from $150,000 to $115,000. The remaining $35,000 will be reallocated to an educational project aimed to increase awareness of water conservation and related programs. The table below is a comparison of the proposed FY 2020-21 water conservation funding to the existing FY 2019-20 funding and expenditures:
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Proposed FY 2020-21 vs. Budgeted and Expended FY 2019-20 Water Conservation Rebate and Program Funding
Water Conservation
Rebate/Program
FY 2019-20
Budgeted
FY 2019-20
Expended
(July 1 –
March 31)
FY 2020-21
Proposed Difference
MWD Additional Rebate Funding -
Residential $20,000 $7,205.04 $25,000 $5,000
MWD Additional Rebate Funding -
Commercial $20,000 $3,431.00 $20,000 -
City Rebate Program - Residential $35,000 $3,884.96 $20,000 ($15,000) City Rebate Program - Commercial $30,000 $378.00 $20,000 ($10,000) Water-Use Surveys $20,000 $0.00 $5,000 ($15,000)
Water Conservation Promotion $25,000 $395.33 $25,000 -
TOTAL: $150,000 $15,294.33 $115,000 ($35,000)
The proposed water conservation program includes the following:

City Co-Funded Metropolitan Water District Rebates
The Metropolitan Water District (MWD) offers residential and commercial rebates on indoor and outdoor devices as well as turf removal through their SoCalWater$mart Program. In addition, the City adds supplemental funds to these rebates. Residents and business owners can apply for these rebates directly through the SoCalWater$mart website and receive rebate checks that include both the MWD and City contributions. The current FY 2019-20 budget includes $20,000 for residential MWD rebates and $20,000 for commercial MWD rebates.

The proposed FY 2020-21 budget includes $25,000 for residential MWD rebates and $20,000 for commercial MWD rebates. For FY 2020-21, MWD is offering the same rebates as the previous year; therefore, the proposed City incentives require the same funding amount as adopted in FY 2019-20. The overall residential MWD rebate budget for residential rebates is being increased by $5,000. MWD offers a greater variety of rebates to residential customers; therefore, staff believe it would be best to reallocate some of the budget for City residential rebates to MWD-sponsored rebates and other programs. For a complete list of MWD rebates and City co-funding, see Tables 1 and 2 in the attachment. 18-3
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City Rebate Program
In addition to the MWD rebates, the City has its own rebate program that offers rebates on water conservation devices and landscaping that are not offered through MWD. These City rebates address our local water conservation needs and further encourage South Pasadena residents and business owners to implement water saving practices and play an active role in conserving our water sources. The current FY 2019-20 budget includes $35,000 for residential City rebates and $30,000 for commercial City rebates.

The proposed FY 2020-21 budget includes $20,000 for residential City rebates and $20,000 for commercial City rebates. For a complete list of City rebates, see Table 3 in the attachment.

The proposed City rebate program for FY 2020-21 will remain the same as the previous year.

However, since the City offers only a few rebates, the overall budget for City residential and commercial rebates has decreased by $15,000 and $10,000 respectively. Reducing the budget allocated towards City rebates will allow staff to maximize resources for other water conservation programs.

Residential and Commercial Water-Use Assessments
The current FY 2019-20 program included Residential and Commercial Water Audit Surveys budgeted for $20,000. Recently, the City partnered with San Gabriel Valley Energy Wise Partnership (SGVEWP) Program, which offers free energy and water assessments for homeowners as well as renters. City staff are working with SGVEWP to promote this program in conjunction with the rebate program. Therefore, the proposed budget for water-use assessments for FY 2020-21 has decreased to $5,000.

Water Conservation Promotional Materials and Activities The current budget for promoting water conservation for FY 2019-20 is $25,000; the proposed FY 2020-21 budget is also $25,000. Examples of items that are used to promote water conservation are buckets, low-flow aerators, tree water aids, water conservation brochures/pamphlets, newsletters, and other print media. Funds can also be used for events, programs, outreach, and community classes related to water conservation education.

Staff recognizes the decline in participation in current rebate programs and predict several factors led to it. To prevent confusion and misinformation, promotion of the new rebates was paused while MWD updated the co-fund amounts (6-8 week processing time) and staff revamped the rebate process with new and improved application forms, new rebate procedures, updated promotional flyers, and an enhanced environmental webpage. This, along with the delay in the adoption of the rebates, likely contributed to the low expenditures this fiscal year. In addition, after consulting with other local entities, staff found that the decline in participation was occurring regionally, not just in South Pasadena. The motivation behind the program in its early years was the devastating drought that had a tangible impact on all. As the state has moved out of this drought phase, consumers developed a more positive outlook on water availability. The “doom and gloom” of the drought is no longer a motivator. Moreover, the long standing of the program suggests that residents have already taken as much advantage of the available rebates as possible and the program is in need of more innovative solutions to water conservation. 18-4
Approval of the Fiscal Year 2020-21 Water Conservation Rebate Program June 17, 2020

Page 5 of 5 ends

With the completion of the program updates, the rebate communications plan, and the improved rebate process, staff is hopeful that an increased number of residents and businesses will take advantage of the program. Furthermore, staff will reevaluate the water conservation program throughout the 2020-21 fiscal year to determine if the current rebates and budget accommodate the demand and the needs of the City’s customers. New rebate programs, such as a greywater systems rebate, is already being investigated by staff.

Next Steps
If approved, staff will continue to implement the communications plan as best as possible for the rebate program to promote greater participation. Staff will also use the next fiscal year to determine water conservation demands and explore new innovative water conservation programs including a greywater rebate program.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
The FY 2020-21 Budget includes $115,000 under the City’s water conservation fund (Account No. 503-6010-6713-8032) which can only pay for water conservation projects. The revenue for water conservation programs is collected through a water efficiency fee of $0.14 per unit of water billed to all city water customers. Annually, the City collects approximately $207,000 in revenue to fund the City’s water conservation program, including rebates, projects, and staff oversight of the programs.

Attachment: Summary of FY 2020-21 Water Conservation Rebates 18-5

ATTACHMENT
Summary of FY 2020-21 Water Conservation
Rebates
18-6
Water Conservation Program Rebates
Table 1 and Table 2: The tables below summarize the proposed MWD rebates which will have a total proposed budget of $25,000 for residential and $20,000 for commercial for FY 2020-21.

There are no changes in the co-fund amounts from the previous fiscal year.

Table 1: MWD Residential Rebates – FY 2020-21
Rebate MWD
Incentive City’s Incentive Total Customer Incentive
High Efficiency Clothes Washer $85 $165 $250
Premium High-Efficiency Toilet
(1.1 gallon per flush) $40 $110 $150
Rotating Sprinkler Nozzles $2 $0 $2
Weather Based Irrigation Controller
(less than one acre) $80 $100 $180
Weather Based Irrigation Controller
(one acre or more) $35 per station $15 per station $50 per station Soil Moisture Sensor System
(less than one acre) $80 $70 $150
Soil Moisture Sensor System
(one acre or more) $35 per station $15 per station $50 per station Rain Barrel $35 $0 $35
Cistern (200-500 gallons) $250 $0 $250
Cistern (501-999 gallons) $300 $0 $300
Cistern (1000+ gallons) $350 $0 $350
Turf Removal $2 per ft2
(up to 5,000ft2)
$1 per ft2
(up to 1,500ft2) $3 per ft2
18-7
Table 2: MWD Commercial Rebates – FY 2020-21
Rebate MWD Incentive City’s Incentive Total Customer
Incentive
Plumbing Flow Control Valve $5 $0 $5
Laminar Flow Restrictors $10 $0 $10
Premium High-Efficiency Toilet
(1.1 gallon per flush) - Commercial $40 $110 $150
Premium High-Efficiency Toilet
(1.1 gallon per flush) - Multifamily $40 $110 $150
Zero Water Urinals $200 $0 $200
Ultra Low Water Urinal $200 $0 $200
Weather Based Irrigation Controller
(one acre or more) $35 per station $15 per station $50 per station Central Computer Irrigation
Controller $35 per station $0 $35 per station
Soil Moisture Sensor System
(one acre or more) $35 per station $15 per station $50 per station Large Rotary Nozzles $13 per set $0 $13 per set
Rotating Sprinkler Nozzles $2 $0 $2
In-Stem Flow Regulator $1 $0 $1
pH-Cooling Tower Controller $1,750 $0 $1,750
Cooling Tower Conductivity
Controller $625 $0 $625
Dry Vacuum Pump $125 per 0.5 HP $0 $125 per 0.5 HP
Connectionless Food Steamers $485 per
compartment $0 $485 per compartment
Ice-Making Machines $1,000 $0 $1,000
Turf Removal $2 per ft2
(up to 50,000ft2
)
$0.50 per ft2
(up to 1,500ft2) $2.50 per ft2
18-8
Table 3: The table below summarizes the proposed City Rebate Program which will have a total proposed budget of $20,000 for residential and $20,000 for commercial for FY 2020-21.

Table 3: City Rebate Program - FY 2020-21
Commercial and Residential Rebate Rebate Amount
Water Efficient (Drought Tolerant) Plants $600
Native Trees (10 trees maximum) $50 per tree
Drip Irrigation Conversion $150
Rotating Sprinkler Nozzles (10-29 nozzles) $2 per nozzle Impervious Surface Conversion (minimum
200 ft2, maximum 1,000ft2) $2 per ft2
18-9
City Council
Agenda Report ITEM NO. ____
DATE: June 17, 2020
FROM: Stephanie DeWolfe, City Manager
PREPARED BY: Joanna Hankamer, Director of Planning and Community Development Margaret Lin, Manager of Long Range Planning and Economic Development
SUBJECT: Al Fresco Dining and Retail Pilot Program to Temporarily Relax Temporary Use Permit, Encroachment Permit and Parking
Requirements to Support Local Businesses
Recommendation
It is recommended that the City Council receive and file information regarding the Al Fresco Dining and Retail Pilot Program to temporarily relax Temporary Use Permit (TUP), Encroachment Permit, and parking requirements authorized by the June 17, 2020 Local Emergency Declaration Resolution.

Discussion/Analysis
To support local businesses during the Coronavirus pandemic the City Manager can temporarily relax the existing TUP, Encroachment Permit, and parking requirements to facilitate the use of outdoor spaces for dining and retail purposes while maintaining the necessary social distancing protocols. For the duration of the Local Emergency Declaration (LED), local businesses may apply for temporary use of off-street parking and limited other right-of-way and private spaces for additional outdoor dining and retail purposes. Under Section 11 Emergency Authority of the March 18, 2020, LED, the City Manager may “take any measures necessary to protect and preserve public health and safety,” including the relaxation of permit and parking requirements.

The temporary relaxation of TUP, encroachment permit, and parking requirements for the Al Fresco Dining and Retail Pilot Program is authorized by the June 17, 2020, LED Resolution.

South Pasadena
Municipal Code
Section (SPMC)
Existing Requirement LED Requirement
Outdoor Dining
SPMC Section
An outdoor dining or seating area for
restaurants or other establishments
with a public eating license shall
require approval of an
Administrative Use Permit, and shall
be developed in compliance with an
Temporary outdoor dining in
compliance with an approved site
plan which indicates the areas
dedicated for outdoor dining and the
maximum seating capacity while
maintaining the appropriate social
19 19-1
Al Fresco Dining and Retail Pilot Program to Temporary Relax Temporary Use Permit, Encroachment Permit, and Parking Requirements to Support Local Businesses June 17, 2020

Page 2 of 4 ends

36.350.130 approved site plan which indicates
the areas dedicated for outdoor
dining and the maximum seating
capacity for the outdoor dining area.

Outdoor dining establishments shall
operate in compliance with Section

36.300.110 (Performance Standards).
distancing protocols shall be subject
to the approval of a TUP.

Outdoor Display
and Retail
Activities
SPMC Section

36.350.140
Outdoor displays incidental and
complementary to an allowed use on
commercially or publicly zoned
parcels shall be subject to the
approval of an Administrative Use
Permit approved by the Planning
Director.

Temporary outdoor retail displays
shall be subject to the approval of a
TUP.

Temporary Use
Permit
SPMC Section

36.410.050
In issuing a Temporary Use Permit,
the Planning Director may impose
requirements deemed reasonable and
necessary to preserve the public
health, safety, and general welfare.

Any activity involving a temporary
street closure shall require a Street
Closure Permit from the Public
Works Department, and compliance
with all applicable requirements.

Temporary outdoor dining and retail
located within existing on-site
parking or other private spaces must
adhere to the appropriate social
distancing protocols established by
the Los Angeles County Department
of Public Health.

The Planning Director may impose
requirements deemed reasonable and
necessary to preserve the public
health, safety, and general welfare.

Any activity involving a temporary
street closure shall require a Street
Closure Permit from the Public
Works Department, and compliance
with all applicable requirements.

General Parking
Regulations
SPMC Section

36.310.030
Parking and loading spaces shall be
permanently available, marked and
maintained for parking or loading
purposes for the use they are
intended to serve. The Planning
Director may approve the temporary
reduction of parking or loading
spaces in conjunction with a seasonal
or temporary use.

Temporarily reducing parking or
loading spaces to provide temporary
outdoor dining or retail space shall
be subject to the approval of a TUP.

Temporarily using on-street parking
spaces shall be subject to a
temporary encroachment permit.
19-2
Al Fresco Dining and Retail Pilot Program to Temporary Relax Temporary Use Permit, Encroachment Permit, and Parking Requirements to Support Local Businesses June 17, 2020

Page 3 of 4 ends

The proposed Al Fresco Dining and Retail Pilot Program will include two phases. The first phase will focus on businesses that are interested in utilizing the parking lane in front of their business to provide a designated curb-side pick-up area; or utilizing their off-street parking or other private spaces for outdoor dining or retail purposes. Creating designated curb-side pick-up areas could be implemented quickly utilizing temporary signage. Utilizing existing parking lots or other private spaces would require a relaxation of parking and TUP requirements. The second phase will extend the pilot program to include the use of on-street parking spaces or side streets to provide additional space for outdoor dining and retail. The second phase will require the acquisition of safety barriers to ensure adequate protection is provided to physically separate vehicles from people. Staff will explore possible grant opportunities to help offset the cost of acquiring barricades. Businesses interested in utilizing the parking lane or closing a side street would need to obtain a temporary encroachment permit from Public Works and a TUP from Planning.

Next Steps

1. Phase 1 - Initiate a pilot program to utilize off-street parking and other private spaces for outdoor dining and retail purposes; and utilize the parking lane in front of businesses to Required off-street parking areas
shall be used exclusively for the
temporary parking of vehicles and
shall not be used for the sale, lease,
display, repair, or storage of vehicles,
trailers, boats, campers, mobile
homes, merchandise, or equipment,
or for any other use not authorized
by the provisions of this Zoning
Code.

Number of
Parking Spaces
Required
SPMC Section

36.310.040
Each use shall provide at least the
minimum number of parking spaces
required by this Division.

Expansion of structure, change in
use. When an existing nonresidential
structure is enlarged or increased in
capacity, or when a change or
expansion in use requires more
parking than is presently provided,
additional parking spaces shall be
required only for the addition,
enlargement, change or expansion of
use, and not for the entire structure.

Temporary use of up to 50 percent,
or as approved by the Planning
Director, of existing on-site parking
to provide additional outdoor dining
and retail space while maintaining all
existing disabled/handicapped
parking shall be subject to the
approval of a TUP.
19-3
Al Fresco Dining and Retail Pilot Program to Temporary Relax Temporary Use Permit, Encroachment Permit, and Parking Requirements to Support Local Businesses June 17, 2020

Page 4 of 4 ends

provide a designated pick-up area.

2. Phase 2 - Present the program elements of utilizing the parking lane or side streets to the Mobility, Infrastructure, and Transportation Commission. Consider the use of alternative and creative barriers while preserving pedestrian safety. Extend the pilot program to include the use of the parking lane or side streets for outdoor dining and retail purposes.

Staff will work with the Chamber of Commerce to conduct additional outreach with local businesses to identify clusters of businesses to determine the most appropriate locations for parking lane or street closures. The estimated cost of barriers for the parking lane or street closures is approximately $10,000 per block for a one month period. Staff will pursue grant opportunities to help offset these costs and will return to Council for approval prior to the issuance of any contracts.

3. The temporary relaxation of TUP and parking requirements is valid for 90-days following the City Council’s proclamation to terminate the emergency declaration.

4. Based on further outreach and lessons learned, consider modifying the temporary use of parking lanes into a permanent parklet program.

Background
On March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of COVID-19. The same day, the State of California and Los Angeles County Department of Public Health declared health emergencies. On March 18, 2020, the City Council adopted a Resolution proclaiming a local emergency due to the COVID-19 outbreak and authorized the City Manager to take all necessary actions as the Director of Emergency Services.

Legal Review
The City Attorney has reviewed this item.

Fiscal Impact
During the temporary relaxation of TUP and temporary encroachment permit requirements, no fees would be required for a TUP, or temporary encroachment permit. This would include the $461 for the TUP application, and $105 for a temporary encroachment permit. Staff will explore grant opportunities and the use of Community Development Block Grant funds to pay for pedestrian protections.

Attachment: Al Fresco Dining and Retail Pilot Program Temporary Use Permit, Encroachment Permit, and Parking Requirements
19-4
ATTACHMENT 1
Al Fresco Dining and Retail Pilot Program: Temporary Use Permit, Encroachment Permit, and Parking Requirements
19-5
Al Fresco Dining and Retail Pilot Program: Temporary Use Permit, Encroachment Permit, and Parking Requirements
The Planning Director shall review and approve a Temporary Use Permit (TUP) for temporary outdoor dining and retail display in accordance with South Pasadena Municipal Code (SPMC) Section 36.410.059. Temporary outdoor dining and retail uses in association with the Coronavirus shall adhere to the appropriate social distancing protocols established by the Los Angeles County Department of Public Health and may be established within existing on-site parking or other private spaces. The TUP may be issued until the March 18, 2020 Local Emergency Declaration has been lifted. Use of on-street parking or street closures will be subject to a temporary encroachment permit.

Parking and Loading Spaces Reduction
A temporary reduction of up to 50% of existing parking or loading spaces, or as approved by the Planning Director, to accommodate additional outdoor dining or retail space under this program.

Outdoor Dining
A. Review requirement. A temporary outdoor dining or seating area for restaurants or other establishments with a public eating license in association with the Coronavirus shall require approval of a Temporary Use Permit, and shall be developed in compliance with an approved site plan which indicates the areas dedicated for outdoor dining and the maximum seating capacity for the outdoor dining area in accordance with the appropriate social distancing protocols. The following standards from SPMC Section 36.350.130 (Outdoor Dining) as modified shall be followed:

B. Location requirements.

1. Patron tables and other outdoor dining area components shall be located on the same site as the other facilities of the restaurant or within nearby public right-ofway.

2. All seating shall ensure enough space to adhere to the appropriate social distancing protocols.

3. If any portion of the outdoor dining area is to be located within a public right-ofway, an Encroachment Permit shall be obtained in compliance with the Municipal Code concurrent with the approval of a Temporary Use Permit for the outdoor dining area.

4. When located immediately adjacent to a residential use, provisions shall be made to minimize noise, light, and odor impacts on the residential use.

C. Hours of operation. The hours and days of operation of the outdoor dining area shall be the same as the hours and days of operation of the primary business and shall be identified in the approved Temporary Use Permit.

E. Alcoholic beverage sales. A restaurant that proposes to serve alcoholic beverages within an outdoor dining area shall comply with the standards established by the State Department of Alcoholic Beverage Control. The dining area shall be:

1. Physically defined and clearly a part of the restaurant it serves; and 19-6

2. Supervised by a restaurant employee to ensure compliance with laws regarding the on-site consumption of alcoholic beverages.

F. Operating requirements.

1. Clean-up facilities and maintenance. Outdoor dining areas shall be kept in a clean condition and free of litter and food items which constitute a nuisance to public health, safety, and welfare.

2. Outdoor cooking. Cooking within an outdoor dining area may occur only with Administrative Use Permit approval.

3. Placement of tables. Tables shall be placed only in the locations shown on the approved site plan.

G. Design compatibility. The following standards are intended to ensure compatibility with surrounding uses and a high standard of design quality wherever possible.

1. Outdoor dining areas and associated structural elements, awnings, covers, furniture, umbrellas, or other physical elements which are visible from the public rights-of-way, shall be compatible with the overall design of the main structures.

2. The use of awnings, plants, umbrellas, and other human scale elements is encouraged to enhance the pedestrian experience.

3. The relationship of outdoor dining areas to churches, hospitals, public schools, and residential uses shall be considered by the Director. Proper mitigation measures should be applied to eliminate potential impacts related to glare, light, loitering, and noise.

4. Outdoor dining areas shall maintain adequate vehicular or pedestrian traffic flow.

H. Additional standards. At the discretion of the Director, the following additional standards may apply to outdoor dining areas. The applicability of these standards shall be specified in the permit approving the outdoor seating area.

1. Amplified sound and music may be prohibited within the outdoor dining area.

2. A sound buffering, acoustic wall may be required along property lines adjacent to the outdoor dining area. The design and height of the wall shall be approved by the Director.

Outdoor Display and Retail Activities.

A. Accessory outdoor display. Outdoor displays incidental and complementary to an allowed use on commercially or publicly zoned parcels shall be subject to the approval of a Temporary Use Permit approved by the Director, and all of the following standards, as modified from SPMC Section 36.350.140.

1. Outdoor displays shall be:
a. Compliant with to the appropriate social distancing protocols established by the Los Angeles County Department of Public Health.
b. Approved with a defined fixed location that does not disrupt the normal function of the site or its circulation, and does not encroach upon driveways, landscaped areas, or parking spaces. Displays shall not obstruct traffic safety sight areas or otherwise create hazards for vehicle or pedestrian traffic. They shall also be placed so that the clear space for the passage of pedestrians upon the sidewalk is not reduced to less than six feet on minor arterials and eight feet on major arterials. All placement within the public right-of-way shall require the approval of an encroachment from the Public Works Director. 19-7
c. Directly related to a business occupying a permanent structure on the same site, and shall display only goods of the primary business on the same site, provided that display may extend into or enter over any public sidewalk by a maximum of two feet, where authorized by an Encroachment Permit issued by the Public Works Director;
d. Limited to the hours of operation of the business, be portable and removed from public view at the close of each business day.
e. Managed so that display structures and goods are maintained at all times in a clean and neat condition, and in good repair;
f. All temporary displays shall ensure enough space to adhere to the appropriate social distancing protocols; and
g. Placed to not block structure entrances and on-site driveways.

2. Outdoor displays shall not be:
a. Placed within 100 feet of any residential dwelling, except for mixed-use projects; or
b. Placed so as to impede or interfere with the reasonable use of the store front windows for display purposes.
19-8
City Council
Agenda Report

ITEM NO. ____
DATE: June 17, 2020
FROM: Stephanie DeWolfe, City Manager
PREPARED BY: Teresa L. Highsmith, City Attorney
SUBJECT: Adoption of a Resolution Continuing the Proclamation of a Local Emergency Due to the Outbreak of COVID-19; Amending
Regulations for Private Facilities and Public Gatherings; Reinstating the Parking Pass Program; Approving the Temporary Relaxation of Temporary Use Permit; Encroachment Permit, and Parking
Requirements for the Al Fresco Dining and Retail Program; and Authorizing the City Manager to Take All Necessary Actions as the Director of Emergency Services
Recommendation
It is recommended that the City Council approve the attached resolution:

1. Continuing the proclamation of a local emergency due to the outbreak of COVID-19;

2. Amending regulations for private facilities and public gatherings;

3. Reinstating the Overnight Parking Pass Program effective July 6;

4. Approving the temporary relaxation of Temporary Use Permit, encroachment permit, and parking requirements for the Al Fresco Dining and Retail Pilot Program; and

5. Authorizing the City Manager to take all necessary actions as the Director of Emergency Services.

Discussion/Analysis
On March 18, 2020, the City Council adopted Resolution No. 7646, declaring a local emergency, restricting private and public gatherings and establishing protections for residential and commercial tenants unable to pay all or a portion of their rent due to loss of income from the COVID-19 statewide emergency. Resolution No. 7646 was superseded by Resolution No. 7648, adopted by the City Council on May 6, 2020, continuing the declaration of a local emergency, adopting the April 14, 2020 Executive Order of the Los Angeles Board of Supervisors by reference, and imposing additional restrictions. The City Council is requested to consider a new resolution, superseding all prior resolutions, to clarify past provisions, reinstate the City’s Parking Pass Program, and to continue the declaration of local emergency. The proposed actions to preserve life, property, and public order are consistent with California Government Code section 8634 and South Pasadena Municipal Code Chapter 11. 20 - 1
Declaration of Local Emergency
June 17, 2020

Page 2 of 3 ends

The Los Angeles County Health Officer recently amended the local Safer at Home order to be consistent with the Governor’s and State Public Health Officer’s orders. The new order, titled “Reopening Safer at Work and in the Community for Control of COVID-19,” loosens certain restrictions on public gatherings and private businesses, while limiting residents’ exposure.

Resolution No. 7648 may be interpreted more stringently than the Los Angeles County Health Officer’s May 29, 2020 order. Section 6 of the order states, “This Order does not supersede any stricter limitation imposed by a local public entity within the County of Los Angeles Public Health Jurisdiction.” Absent City Council action, local businesses and residents may be subject to stricter requirements than residents of Los Angeles County generally.

Additionally, Resolution No. 7648, Section 11 reinstates the overnight parking pass program, including the potential for citations for parking violations, effective July 6, 2020.

Resolution No. 7648 approves the creation of an Al Fresco Dining and Retail Program to temporarily relax Temporary Use Permit, Encroachment Permit, and parking requirements in order to facilitate the use of outdoor spaces for dining and retail purposes while maintaining the necessary social distancing protocols. This temporary program is valid for 90 days after the termination of the Declaration of Local Emergency.

Background
An outbreak of pneumonia in Wuhan, China was reported to the World Health Organization on December 31, 2019, and an illness caused by a novel coronavirus called COVID-19 was soon identified as the cause. During the week of February 23, 2020, the Centers for Disease Control and Prevention reported evidence of community spread of the virus in cases located in California, Oregon, and Washington.

On March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of COVID-19. The same day, the State of California and Los Angeles County Department of Public Health declared health emergencies. On March 13, 2020, President Donald Trump declared a national emergency as a result of COVID-19.

The State Public Health Officer issued the “Stay at Home” order on March 19, 2020. The Los Angeles County Health Officer on March 21, 2020 followed with the “Safer at Home” order. On April 28, 2020, Governor Gavin Newsom announced a 4-stage transition plan, titled “California’s Pandemic Resilience Roadmap,” to end the State Stay at Home order. The Stay at Home order and Safer at Home Order were last revised on May 7, 2020 and May 29, 2020 respectively.

Legal Review
The City Attorney’s office has reviewed this item.

Fiscal Impact
With the State declaration of a health emergency, local COVID-19 response efforts may be eligible for state or federal reimbursement. The costs of responding to COVID-19 are unknown 20 - 2
Declaration of Local Emergency
June 17, 2020

Page 3 of 3 ends

at this time due to evolving conditions, but are being tracked by staff. The reinstatement of the City’s Parking Pass Program may generate additional revenue. During the temporary relaxation of TUP and temporary encroachment permit requirements for the Al Fresco Dining and Retail Program, no fees would be required for a TUP, or temporary encroachment permit. This would include the $461 for the TUP application, and $105 for a temporary encroachment permit.

Attachment: City Council Resolution No. 7657
20 - 3
ATTACHMENT 1
City Council Resolution No. 7657
20 - 4
233779.1
RESOLUTION NO. 7657

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, CONTINUING ITS PROCLAMATION OF A
LOCAL EMERGENCY DUE TO THE OUTBREAK OF COVID-19,

AMENDING REGULATIONS FOR PRIVATE FACILITIES AND PUBLIC

GATHERINGS, REINSTATING THE PARKING PASS PROGRAM, AND

AUTHORIZING THE CITY MANAGER TO CONTINUE TO TAKE ALL

NECESSARY ACTIONS AS THE DIRECTOR OF EMERGENCY

SERVICES
WHEREAS, in December 2019, a novel severe acute respiratory syndrome coronavirus2, known as SARS-CoV-2 which has also been referred to as COVID-19, was first detected in Wuhan, Hubei Province, People’s Republic of China, causing outbreaks of the coronavirus disease COVID-19 that has now spread globally; WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency in response to COVID-19; WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a state of emergency to exist in California as a result of COVID-19;
WHEREAS, on March 4, 2020, the Chair of the Los Angeles County Board of Supervisors and the Los Angeles County Health Officer declared a local emergency and a local health emergency, respectively, as a result of COVID-19; WHEREAS, on March 12, 2020, Governor Gavin Newsom signed Executive Order N25-20 giving state and local public health officials the authority to issue guidance limiting or recommending limitations upon attendance at public assemblies, conferences or other mass events;
WHEREAS, on March 13, 2020, President Donald Trump declared a national emergency as a result of COVID-19;
WHEREAS, on March 18, 2020, the South Pasadena City Council adopted Resolution No. 7646 declaring a local emergency, restricting private and public gatherings, and establishing protections for residential and commercial tenants, among other things; WHEREAS, on March 19, 2020, the State Public Health Officer issued the “Stay at Home” order;
WHEREAS, on March 21, 2020, the Los Angeles County Health Officer issued the “Safer at Home” order;
WHEREAS, on April 28, 2020, Governor Gavin Newsom announced a 4-stage transition plan, titled “California’s Pandemic Resilience Roadmap,” to end the Stay at Home order; 20 - 5
233779.1
WHEREAS, on May 6, 2020, the South Pasadena City Council adopted Resolution No. 7648 proclaiming the continuation of a local emergency and, among other things, suspended water and sewer utility terminations and the City’s Parking Pass Program; WHEREAS, on May 7, 2020, the State Public Health Officer amended the Stay at Home order to allow for the reopening of lower-risk workplaces; WHEREAS, on May 29, 2020, the Los Angeles County Health Officer amended the Safer at Home order with a new order titled “Reopening Safer at Work and in the Community for Control of COVID-19,” attached as Attachment A, which seeks to limit residents’ exposure during Los Angeles County’s transition through Stage 2 of California’s Pandemic Resilience Roadmap;
WHEREAS, Section 6 of the Los Angeles County Health Officer’s May 29, 2020 order states, “This Order does not supersede any stricter limitation imposed by a local public entity within the County of Los Angeles Public Health Jurisdiction;” WHEREAS, the South Pasadena City Council desires to amend Resolution No. 7648 to make any local regulations on public gatherings or private facilities as permissive as the Los Angeles County Health Officer’s May 29, 2020 order and any subsequent Los Angeles County Health Officer orders;
WHEREAS, the South Pasadena City Council desires to amend Resolution No. 7648 to resume the City’s Parking Pass Program;
WHEREAS, the June 3, 2020 City Council meeting was postponed to June 10, 2020, and on June 10, 2020, the City Council continued the discussion on Resolution No. 7657 to the next City Council meeting on June 17, 2020; and
WHEREAS, despite sustained efforts, COVID-19 remains a threat, and continued efforts to control the spread of the virus to reduce and minimize the risk of infection are needed; WHEREAS, these conditions warrant and necessitate that the City continue its proclamation of the existence of a local emergency;
WHEREAS, Chapter 11 of the South Pasadena Municipal Code empowers the City Council to proclaim the existence or threatened existence of a local emergency and to issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency;
WHEREAS, Government Code section 8634 states, “During a local emergency the governing body of a political subdivision, or officials designated thereby, may promulgate orders and regulations necessary to provide for the protection of life and property, including orders or regulations imposing a curfew within designated boundaries where necessary to preserve the public order and safety. Such orders and regulations and amendments and rescissions thereof shall be in writing and shall be given widespread publicity and notice”; and 20 - 6
233779.1
WHEREAS, Government Code section 8630 (c) states, “The governing body shall review the need for continuing the local emergency at least once every 60 days until the government body terminates the local emergency.”

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH

PASADENA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Recitals. The preceding Recitals are true and correct and are hereby incorporated and adopted as findings and determinations by the City Council as if fully set forth herein.

SECTION 2. Proclamation. Pursuant to Government Code section 8630, subdivision (a), the City Council proclaims the continuation of a local emergency due to the outbreak of SARS-CoV-2 (COVID-19).

SECTION 3. Regulation of Public Gatherings. Any local regulations on public gatherings are ordered to be as permissive as the Los Angeles County Health Officer’s May 29, 2020 order and any subsequent Los Angeles County Health Officer orders; SECTION 4. Regulation of Public Facilities. Commencing immediately, the Director of Emergency Services is directed to continue the closure to the public of all City-owned facilitates that require close contact of vulnerable individuals, including those over 60 years old or with compromised immune systems.

SECTION 5. Regulation of Private Facilities. Any local regulations on private facilities are ordered to be as permissive as the Los Angeles County Health Officer’s May 29, 2020 order and any subsequent Los Angeles County Health Officer orders; SECTION 6. Enforcement. Any violation of the above prohibitions may be punishable by a fine not to exceed $1,000 or imprisonment not to exceed six months, pursuant to the South Pasadena Municipal Code section 11.11.

SECTION 7. Exemption of Delivery Vehicles. Trucks and other vehicles engaged in the delivery of grocery items to grocery stores, when such items are to be made available for sale to the public, remain exempt from having to comply with any City rules and regulations that limit the hours for such deliveries.

SECTION 8. Guidance for Religious Gatherings. The leaders of the City’s houses of worship are urged, in the strongest possible terms, to limit gatherings on their premises and to explore and implement ways to practice their respective faiths while observing social distancing practices.

SECTION 9. Protection of Affected Tenants. The April 14, 2020 Executive Order of the Los Angeles Board of Supervisors, attached as Attachment B, which expands an existing temporary rent freeze and moratorium on evictions of both commercial and residential tenants in 20 - 7
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parts of Los Angeles County in response to the COVID-19 health emergency is adopted by reference and incorporated into this Resolution.

SECTION 10. Suspension of Utility Terminations. For a period of 60 days from the date of this Resolution, for customers who are able to show an inability to pay their water and sewer bill due to the “financial impacts related to COVID-19” as defined in Section 9 above, the City hereby suspends:
a) The discontinuation or shut-off of water service for residents and businesses in the City for non-payment of water and sewer bills;
b) The imposition of late payment penalties or fees for delinquent water and/or sewer bills;
SECTION 11. Reinstatement of Parking Pass Program. Effective July 6, 2020, the City hereby reinstates the Parking Pass Program and authorizes the issuance of overnight parking passes and the imposition of late payment penalties or fees for parking violations.

SECTION 12. Temporary Modifications to Commercial Signage Requirements. No more than two temporary signs shall be allowed per business. All temporary signs must still comply with the size and location requirements set forth in SPMC Section 36.320.080.

Temporary window signs shall be limited to 20 percent of the window area.

No more than one temporary sign shall be located in the public right-of-way. During the Local Emergency Declaration, an application to place a temporary sign in the public right of way shall only require administrative approval by the Planning Director; an encroachment permit is still required to be issued by the Public Works Director, but the encroachment permit fee is waived.

Temporary signs shall be in place for no more than 30 days or until the Local Emergency Declaration has been lifted, whichever is later. Temporary signs may include a banner, in compliance with the size and locations of SPMC Section 36.320.080(B). During this Local Emergency Declaration, the $50 application fees for a banner sign is waived.

SECTION 13. Al Fresco Dining and Retail Program. To support local businesses during the Coronavirus pandemic, an Al Fresco Dining and Retail Pilot Program, as set forth in Exhibit A, is approved to temporarily relax Temporary Use Permit (TUP), Encroachment Permit, and parking requirements in order to facilitate the use of outdoor spaces for dining and retail purposes while maintaining the necessary social distancing protocols. This temporary program is valid for 90 days after the termination of the Declaration of Local Emergency.

SECTION 14. Emergency Authority. Pursuant to Government Code section 8634, the City Council reaffirms its authorization of the Director of Emergency Services to take any measures necessary to protect and preserve public health and safety, including activation of the Emergency Operations Center.

SECTION 15. Public Health Officials. The City Council reaffirms its authorization of the Director of Emergency Services to implement any guidance, recommendations, or 20 - 8
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requirements imposed by the State Department of Public Health or the Los Angeles County Health Officer.

SECTION 16. Termination. Pursuant to Government Code section 8630, subdivision (d), the City Council will proclaim the termination of the emergency at the earliest possible date that conditions warrant.

SECTION 17. Review. Pursuant to Government Code section 8630, subdivision (c), the City Council will review the need for continuing the local emergency in no event later than 60 days from the previous declaration or review, until the City Council terminates the local emergency.

SECTION 18. Cost Accounting. City staff will continue to account for their time and expenses related to addressing the local emergency caused by COVID-19.

SECTION 19. Cost Recovery. The City will seek recovery for the cost of responding to COVID-19, as this proclamation was originally made within 10 days of the Governor’s Executive Order N-25-20 and the President’s declaration of a national emergency, qualifying the City for assistance under the California Disaster Assistance Act and for reimbursement from the Federal Emergency Management Agency.

SECTION 20. Supersedes. This Resolution restates and supersedes the declaration of emergency set forth in Resolution No. 7648.

SECTION 21. Submissions. The City Clerk will transmit a copy of this Resolution at the earliest opportunity to the Los Angeles County Operational Area and the California Governor’s Office of Emergency Services.

SECTION 22. Certification. The City Clerk will certify to the passage and adoption of this Resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

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PASSED, APPROVED AND ADOPTED on this 17th day of June, 2020.

Robert S. Joe, Mayor
ATTEST: APPROVED AS TO FORM:

Evelyn G. Zneimer, City Clerk Teresa L. Highsmith, City Attorney I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of South Pasadena, California, at a regular meeting held on the 17th day of June, 2020, by the following vote:

AYES: Cacciotti, Khubesrian, Schneider, Mahmud, and Mayor Joe NOES: None
ABSENT: None
ABSTAINED: None

Evelyn G. Zneimer, City Clerk
(seal)
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MOTION
SOLIS ___________________________
RIDLEY-THOMAS___________________________
KUEHL ___________________________
HAHN ___________________________
BARGER ___________________________
AGN. NO.

MOTION BY SUPERVISORS HILDA L. SOLIS April 14, 2020

AND SHEILA KUEHL
Expansion of Tenant Protections During the COVID-19 Crisis to Preserve and Increase Housing Security and Stability and Prevent Further Homelessness On March 4, 2020, the Los Angeles County (County) Board of Supervisors (Board) proclaimed the existence of a local health emergency due to the novel coronavirus (COVID-19 emergency). On March 19, 2020, pursuant to California Government Code Section 8550 and Los Angeles County Code (Code) Section 2.68.150, the Chair of the Board issued an Executive Order, which among other actions, placed a temporary moratorium on evictions for non-payment of rent by residential or commercial tenants in unincorporated areas impacted by COVID-19 (Moratorium). On March 31, 2020, the Board of Supervisors ratified this Executive Order, which will be in effect from March 4, 2020 through May 31, 2020 (Moratorium Period), unless extended further, and amended the ratified Executive Order to include a ban on rent increases in the unincorporated County to the extent permitted by State law and consistent with Chapter 8.52 of the County Code. The Moratorium will provide timely and necessary relief to tenants who are struggling due to the economic repercussions of the COVID-19 emergency. However, the 20 - 40
following additional policies and modifications should be adopted to preserve and increase housing security and stability and to prevent Los Angeles County residents from falling into homelessness due to this crisis, for the preservation of life and property.

WE, THEREFORE, MOVE that the Board of Supervisors adopt the Resolution to amend the Executive Order in order to:

1. Include a temporary moratorium on evictions for non-payment of space rent for mobilehome owners who rent space in mobilehome parks;

2. Expand to all jurisdictions within the County of Los Angeles pursuant to Government Code section 8630, et seq. and Chapter 2.68 of the County Code with considerations for cities that already have local eviction moratoria in place;

3. Prohibit rent increases for residential units and mobilehome owners from March 4, 2020 through May 31, 2020, unless extended further, to the extent permitted by State law and consistent with Chapters 8.52 and 8.57 of the County Code.

The Executive Order shall also prohibit a landlord from imposing any new passthroughs or charging interest and/or late fees for unpaid rent during the Moratorium Period, and bar landlords from attempting to collect interest and late fees incurred during this Moratorium Period following the termination of the Executive Order;

4. Encourage landlords and tenants to agree on a payment plan that would allow landlords to accept partial rent payments during the Moratorium if tenants are able to make such payments;
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5. Extend the repayment period from six (6) months to 12 months following the end of the Moratorium Period;

6. Further define financial impact and relation to COVID-19, as well as prohibit an eviction during the Moratorium Period based on the presence of unauthorized occupants, pets, or nuisance necessitated by or related to the COVID-19 emergency;

7. Allow tenants to provide and require landlords to accept a self-certification of a tenant's inability to pay rent and to provide notice to the landlord to that effect;

8. Prohibit landlords, and those acting on their behalf, from harassing or intimidating tenants for acts or omissions expressly permitted under the Executive Order, as amended, and the attached Resolution; and

9. Address the County's public policy and intent to close certain businesses to protect public health, safety and welfare, and the County recognizes that the interruption of any business will cause loss of and damage to the business.

Therefore, the County finds and declares that the closure of these businesses is mandated for the public health, safety and welfare and that the physical loss of and damage to businesses is resulting from the shutdown and that these businesses have lost the use of their property and are not functioning as intended.
# # #
HLS:wr/mr
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Exhibit A
Al Fresco Dining and Retail Pilot Program: Temporary Use Permit, Encroachment Permit, and Parking Requirements
The Planning Director shall review and approve a Temporary Use Permit (TUP) for temporary outdoor dining and retail display in accordance with South Pasadena Municipal Code (SPMC) Section 36.410.059. Temporary outdoor dining and retail uses in association with the Coronavirus shall adhere to the appropriate social distancing protocols established by the Los Angeles County Department of Public Health and may be established within existing on-site parking or other private spaces. The TUP may be issued until the March 18, 2020 Local Emergency Declaration has been lifted. Use of on-street parking or street closures will be subject to a temporary encroachment permit.

B. Location requirements.

1. Patron tables and other outdoor dining area components shall be located on the same site as the other facilities of the restaurant or within nearby public right-ofway.

2. All seating shall ensure enough space to adhere to the appropriate social distancing protocols.

4. When located immediately adjacent to a residential use, provisions shall be made to minimize noise, light, and odor impacts on the residential use.

D. Lighting. Illuminated outdoor dining areas shall incorporate lighting which shall be installed to prevent glare onto, or direct illumination of, any residential property or use, in compliance with Section 36.300.090 (Outdoor Lighting).
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E. Alcoholic beverage sales. A restaurant that proposes to serve alcoholic beverages within an outdoor dining area shall comply with the standards established by the State Department of Alcoholic Beverage Control. The dining area shall be:

1. Physically defined and clearly a part of the restaurant it serves; and