CITY OF SOUTH PASADENA
CITY COUNCIL MINUTES
AUGUST 19, 2026
CALL TO ORDER:
A regular meeting of the South Pasadena City Council was called to order by Mayor Rossi at 7:10 p.m., on Wednesday, August 19, 2026, at City Council Chambers, 1424 Mission Street, South Pasadena, California 91030.
ROLL CALL:
PRESENT Mayor Sheila Rossi
Mayor Pro Tem Omari Ferguson
Councilmember Janet Braun
Councilmember Jon Primuth
Councilmember Michael Cacciotti
ALSO PRESENT City Manager Todd Hileman
City Attorney Roxanne
Deputy City Clerk Mark Perez
All Councilmembers were present and a quorum was determined. Councilmember Cacciotti led the pledge of allegiance.
CLOSED SESSION ANNOUNCEMENTS
1. CLOSED SESSION ANNOUNCEMENTS
The City Attorney reported that all items on the closed session agenda were heard with no reportable action.
PUBLIC COMMENT
2. PUBLIC COMMENT – GENERAL (NON-AGENDA ITEMS)
Members of the public, Colin Campbell, Gino Thomas, and Walter Quinn spoke in person.
Member of the public Josh Betta spoke remotely.
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CHANGES TO THE AGENDA
3. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA
There was no agenda management.
CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a Public Comment has been received or Councilmember requests otherwise, in which case the item will be removed for s eparate consideration. Any motion relating to an Ordinance, or a Resolution shall also waive the reading of the O rdinance or R esolution and include its introduction or adoption as appropriate.
Motion by Councilmember Braun, seconded by Councilmember Cacciotti to approve the consent calendar. The motion was approved by the following roll call vote:
AYES: Councilmembers Braun, Cacciotti, Primuth
Mayor Pro Tem Ferguson, Mayor Rossi
NOES: None
ABSENT: None
4. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $2,795,131.36; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,422,323.14; ONLINE PAYMENTS IN THE AMOUNT OF $28,493.11; VOIDS IN THE AMOUNT OF ($0), was approved.
Recommendation
It is recommended that the City Council approve the Warrants as presented.
5. CONSIDERATION OF ADOPTION OF RESOLUTION NO. 8024 APPOINTING THE NOMINATED CANDIDATE FOR CITY COUNCIL DISTRICT 5 TO A FULL
FOUR-YEAR TERM AND THE NOMINATED CANDIDATE FOR CITY
TREASURER TO A FULL FOUR-YEAR TERM, AND CANCELLING THE
NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION FOR CITY COUNCIL DISTRICT 5 AND CITY TREASURER PURSUANT TO CALIFORNIA
ELECTIONS CODE SECTION 10229, was adopted.
Recommendation
It is recommended that the City Council adopt Resolution No. 8024 appointing the nominated candidate for City Council District 5 to a full four -year term and the nominated candidate for City Treasurer to a full four -year term, and cancel the November 3, 2026 General Municipal Election for City Council District 5 and City Treasurer pursuant to California Elections Code section 10229.
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6. CONSIDERATION OF APPROVAL OF AMENDMENT 2 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH OPENGOV, INC. TO ADD
SIGNAL AND WASTEWATER COLLECTION ASSET DOMAINS TO
ENTERPRISE ASSET MANAGEMENT SERVICES, was approved.
Recommendation
It is recommended that the City Council:
1. Approve Amendment 2 to the Professional Services Agreement between the City and OpenGov, Inc., in the form approved by the City Attorney that adds the Signals and Wastewater Collection asset domains to the City's Enterprise Asset Management scope of servic es and increasing the Agreement's Maximum Amount from $831,711.30 to $926,264.56; and
2. Authorize the City Manager to execute all related documents.
7. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES
AGREEMENT FOR VIDEO PRODUCTION SERVICES WITH STUDIO
SPECTRUM, INC. FOR A THREE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $90,000 EACH YEAR, was approved.
Recommendation
It is recommended that the City Council approve the proposed Professional Services Agreement with Studio Spectrum, Inc., for a term ending June 30, 2029, for video production services.
8. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICE
AGREEMENT WITH ARROYO BACKGROUND INVESTIGATIONS FOR 3
YEARS WITH AN OPTION TO EXTEND FOR 2 ADDITIONAL YEARS IN AN AMOUNT NOT TO EXCEED $150,000.00 FOR THE POLICE DEPARTMENT’S PRE-EMPLOYMENT BACKGROUND INVESTIGATIONS, was approved.
Recommendation
It is recommended that the City Council consider approval of a three -year professional services agreement with Arroyo Background Investigations for pre -employment background investigation services for the South Pasadena Police Department, with an option to extend for 2 additional years and for a cumulative amount not to exceed $150,000.00.
9. RECEIVE THE ANNUAL STATUS REPORT ON ACTIVE MILLS ACT CONTRACTS AND ACCEPT THE UPDATED 10 -YEAR WORK PLANS AND CONTINUE RENEWAL OF FIVE ELIGIBLE MILLS ACT CONTRACTS , was received and filed.
Recommendation
It is recommended that the City Council:
1. Receive and file the report; and
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2. Accept the updated 10-year work plans for the five contracts in Group 1 and continue renewal of those contracts.
10. CONSIDERATION OF APPROVAL OF A LETTER OF INTENT BETWEEN THE
CITY OF SOUTH PASADENA AND THE SOUTH PASADENA TOURNAMENT
OF ROSES ASSOCIATION FOR A PROPOSED GROUND LEASE OF CITY PROPERTY LOCATED AT 435 SOUTH FAIR OAKS AVENUE, was approved.
Recommendation
It is recommended that the City Council:
a. Approve a Letter of Intent ("LOI") between the City of South Pasadena and the South Pasadena Tournament of Roses Association ("SPTORA"), outlining the proposed terms for a ground lease of the City-owned property at 435 South Fair Oaks Avenue; and
b. Authorize the City Manager to sign the LOI.
11. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO A
TASK ORDER WITH EGIS, FORMERLY KOA CORPORATION, A LOCHNER
COMPANY, FOR ADDITIONAL ENGINEERING DESIGN SERVICES FOR THE
INDIANA AVENUE RECONSTRUCTION PROJECT, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT BY $384,640, FOR A NEW TOTAL CONTRACT AMOUNT OF $917,199 AND ADOPTION OF RESOLUTION NO. 8025 AMENDING THE FISCAL YEAR 2026 -2027 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE AMENDMENT, was approved.
Recommendation
It is recommended that the City Council:
a. Approve the Second Amendment (Attachment No. 1) to a Task Order with Egis, formerly KOA Corporation, a Lochner company, to authorize additional engineering design services related to the Indiana Avenue Reconstruction Project, increasing the total not-to-exceed amount by $384,640.00 for a new total not-to-exceed amount of $917,199.00; and
b. Adopt Resolution No. 8025 (Attachment No. 2) amending the Fiscal Year 2026-2027 Capital Improvement Program budget transferring $417,200 from unencumbered funds appropriated towards the Orange Zone Reconstruction Project to the Indiana Avenue Reconstruction Project; and
c. Authorize the City Manager to approve all related documents, subject to approval as to form by the City Attorney.
12. CONSIDERATION OF APPROVAL OF A FIRST AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR RECREATION MANAGEMENT SOFTWARE, was approved.
Recommendation
It is recommended that the City Council:
a. Approve the First Amendment to the Professional Services Agreement with CivicPlus, LLC in the form approved by the City Attorney to extend the agreement Docusign Envelope ID: E02DA71E-4250-812F-8100-12693213AA48
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through September 20, 2028, establish the annual fees for the two-year renewal period and subsequent renewals, update the Agreement Administrator, and establish a total not-to-exceed amount of $66,225.30 for the two-year renewal period; and b. Authorize the City Manager to execute the agreement.
13. CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE
FILING OF THE NOTICE OF COMPLETION FOR THE WAR MEMORIAL AUDIO-VISUAL SYSTEM UPGRADE PROJECT, was accepted.
Recommendation
It is recommended that the City Council:
a. Accept the War Memorial Building Audio/Visual System Upgrade Project (Project) as complete; and
b. Authorize the recordation of the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder/County Clerk.
ACTION/DISCUSSION
14. CONSIDERATION OF A POLICY FOR USE OF MEMORANDA OF
UNDERSTANDING AND PARTNERSHIP AGREEMENTS FOR THE USE OF
CITY FACILITIES, INCLUDING PARKS, PROGRAMS AND PUBLIC SPACES
Recommendation
It is recommended that the City Council:
1. Review and provide feedback on the proposed Policy for Use of Memoranda of Understanding and Partnership Agreements (“Policy”); and
2. Consider approval of the Policy to provide staff with a consistent framework for evaluating future partnership arrangements with outside organizations.
Members of the public, Stacey Lewis and Serena Fong spoke to the item in person. Member of the public Josh Betta spoke to the item remotely.
Motion by Councilmember Braun, s econded by Councilmember Primuth to approve the staff recommendation. The motion was approved by the following roll call vote:
AYES: Councilmembers Braun, Primuth, Cacciotti,
Mayor Pro Tem Ferguson, Mayor Rossi
NOES: None
ABSENT: None
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15. CONSIDERATION TO DISCUSS THE SOUTH PASADENA POLICE
DEPARTMENT’S EVALUATION OF PROSPECTIVE VENDORS PROVIDING
AUTOMATED LICENSE PLATE READER (ALPR) TECHNOLOGY AND
PROVIDE DIRECTION REGARDING VENDOR SELECTION AND CONTRACT
NEGOTIATIONS
Recommendation
It is recommended that the City Council review and discuss the South Pasadena Police Department’s (SPPD) evaluation and analysis of prospective vendors offering Automated License Plate Reader (ALPR) technology and provide direction regarding vendor selection.
Members of the public, Sam Gurley , Humeria, Daniel Angel, Mrs. Swawa, and Tucker Nelson, spoke in person. Members of the public “The Commotion Camp”, Anthony Lai, Josh Betta and Joey Angelfield spoke remotely.
Questions asked and answered of staff included clarification on the number and locations of the cameras.
Discussion ensued including but not limited to support for the transition based on previous issues with Flock regarding data privacy and secondary business plans.
The Council
requested a review of the contract language, specifically focusing on data anonymization and strong termination clauses.
City Manager Todd Hileman stated that staff will work with the City Attorney to negotiate a three-year term with a focus on termination rights. The department aims to return to Council within 45 to 60 days with a finalized contract agreement. Staff intends to keep the Flock contract active until the new vendor contract is ready to ensure no gap in coverage.
The police
department will provide detailed documentation explaining the necessity of installing between 14 and 27 camera locations. A performance reporting system will be developed to help Council assess the tool's effectiveness over time.
PUBLIC COMMENT
16. CONTINUED PUBLIC COMMENT - GENERAL
There was no public comment.
COMMUNICATIONS
17. Councilmember Cacciotti shared various community updates, including recognition for motorcycle patrol officer Holland and mentions of local concerts and scout activities.
Mayor Sheila Rossi thanked Melissa Snyder's team for summer events and noted upcoming programs like National Night Out and public safety open houses in October. She reminded residents about the upcoming Art Crawl on Mission that is this Saturday at 4:00 p.m.
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18. There were no City Manager Communications.
ADJOURNMENT
On order of the Mayor, the City Council meeting adjourned at 9:09 P.M.to Wednesday, September 2, 2026, at 7:00 P.M. in Council Chambers
ATTEST: APPROVED:
Mark Perez Sheila Rossi
Deputy City Clerk Mayor
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