SUPPLEMENT NO. 2 TO MASTER FUNDING AGREEMENT
Between the METROPOLITAN TRANSPORTATION COMMISSION
And CITY OF SOUTH SAN FRANCISCO
FOR SIGN HILL MASTER PLANNING PROJECT
This Supplement No. 2 to the Master Funding Agreement (“Supplement” or “Agreement”) is entered into this 1st day of March, 2021, by and between the Metropolitan Transportation Commission (hereafter “MTC”) and City of South San Francisco (hereafter “AGENCY”) and supplements the Master Funding Agreement, dated July 1, 2018, by and between MTC and AGENCY.
Pursuant to this Supplement, MTC agrees to reimburse Agency for its actual eligible costs incurred for completed Supplement Project milestones or deliverables in an amount not to exceed one hundred thirty-five thousand, one hundred dollars ($135,100) in MTC exchange funds to fund the Sign Hill Master Planning process (as more fully described in Annex I hereto, the “Supplement Project”). The estimated budget and payment milestones for the Supplement Project scope of work is attached as Annex II hereto.
The Supplement Project work will commence March 1, 2021 and be completed no later than November 30, 2023.
The clauses selected below and attached as exhibits to the Master Funding Agreement shall apply to AGENCY’s performance of the applicable Supplement Project scope of work hereunder:
X Exhibit B-1, Additional Terms and Conditions (General), ParagraphA X Exhibit B-1, Additional Terms and Conditions (General), ParagraphB Exhibit B-2, Additional Terms and Conditions (Federally Required Clauses) Exhibit B-3, Additional Terms and Conditions (State Required Clauses) X Exhibit B-4, Additional Terms and Conditions (Prevailing Wage Rates, Apprenticeships, and Payroll Records, Non-Federally-Funded Agreements)
Exhibit B-5, Additional Terms and Conditions (Prevailing Wage Rates, Apprenticeships, and Payroll Records, Federally-Funded Agreements)
Exhibit B-6, Additional Terms and Conditions (Regional Toll Funds including RM1, RM2, and AB1171)
Exhibit B-7, Additional Terms and Conditions (Regional Discretionary Federal Funds including STP and CMAQ)
Funding is contingent on AGENCY complying with the California Environmental Quality Act (“CEQA”).
The MTC Project Manager for the Supplement Project is Vijaylaxsmi Kesavan, 415 778 5257, [email protected]. The AGENCY Project Manager for the Supplement Project Joshua Richardson, 650 829 3833, [email protected].
MTC/ City of South San Francisco
Master Funding Agreement
Supplement No. 2 - Sign Hill Master Planning Project
This Supplement is supplemental to the Master Funding Agreement and is incorporated by reference thereto.
Capitalized terms used but not defined herein shall have the respective meanings assigned to them in the Master Funding Agreement.
METROPOLITAN TRANSPORTATION
COMMISSION
CITY OF SOUTH SAN FRANCISCO
Therese W. McMillan, Executive Director Mike Futrell, City Manager Approved as to Form:
By:
City Council
By signing above, signatory warrants
and represents that he/she executed
this Agreement in his/her authorized
capacity and that by his/her signature
on this Agreement, he/she or the
entity upon behalf of which he/she
acted, executed this Agreement.
MTC/ City of South San Francisco
Master Funding Agreement
Supplement No. 2 - Sign Hill Master Planning Project
Annex I
Project Description and Scope of Work
Sign Hill Master Planning Project
This proposed project is a planning project to create a conservation and trail master plan for the 65-acre Sign Hill site to protect sensitive natural resources while balancing the needs of recreational users to use the site responsibly. The project would take into account natural habitat conservation, incorporating a 2017/2018 biological assessment of the 44.5 acres of previously owned park land that was conducted by the City of South San Francisco, as well as biological surveys conducted as part of the “Sign Hill Stewards” project. This would include studying potential eradication of invasive species, creating defensible space for homes abutting the project area by removing potential ladder fuels, and protecting natural habitats and residents from potential wildfires. The project will also help fund the ongoing conservation and public education/interpretation efforts of protected and endangered species located on Sign Hill.
The intent of the project is to allow for well-planned use of the land while taking into account recreational enjoyment, interpretive educational opportunities, and conservation of the sensitive native habitats that exist on Sign Hill. South San Francisco is a highly urbanized setting with little open space.
In addition to master planning efforts, the project will also fund maintenance of trails and conservation efforts led by the Natural Resources Specialist, Aide, and volunteers.
The specific tasks involved with creating the master plan will be to execute a Request for Proposals (RFP) to choose a qualified company with appropriate sub-contractors to help develop signage standards, conservation efforts, trail alignment standards, and surveying. There is potential for environmental review depending on the suggested realignment of the trails and the scope of work involved to accomplish these tasks. In addition to the Master Plan, this project will fund continued conservation work for key and protected species and invasive removal, public education and interpretation programs, and trail maintenance of existing facilities.
Figure 1 South San Francisco, Sign Hill Parcel Map
MTC/ City of South San Francisco
Master Funding Agreement
Supplement No. 2 - Sign Hill Master Planning Project
Detailed Description of Work
Agency shall perform the following tasks:
Task 1: Ongoing conservation and interpretive efforts
This work will include eradication of invasive species, purchase and planting of native species beneficial to sensitive fauna, volunteer events focusing on the previously listed activities, as well as creation and installation of educational interpretive signage. This work will also include monitoring survival rates of plantings, educating volunteers in the field, educational outreach via social media, and monitoring endangered species population changes.
Deliverables for Task 1:
Deliverable 1. Report summarizing all metrics from plantings including planted vs. survived based on individual species, number of mission blue butterflies found, volunteer hours, and staff hours. This deliverable will bolstered by pictures and invoices from volunteer events and field work including before and after photos, plant and material purchase invoices, timesheets for staff, as well as examples of interpretive signs that are created.
Task 2: Master Planning Process
Publish RFP and contract with qualified environmental and design company to create a Sign Hill Master Plan, addressing conservation efforts as well as trail re-alignment recommendations. This master plan will serve as the guiding document for South San Francisco for any related activities on the hill.
Deliverables for Task 2:
Deliverable 2: Finalized version of the Sign Hill Master Plan that has been adopted by City Council.
With this Master Plan, all invoices for relevant expenditures associated with the process shall be submitted.
Task 3: Fuel Reduction and Trail Maintenance
Reduction of fuel load across City-owned parcels on Sign Hill. This work will thin trees and remove hazardous trees that can lead to increased fuel load. All work will be based on CalFire code, clearing trees within 100’ of homes as well as thinning large stands of dense trees. This work will also be aligned with the biological survey that the City conducted in 2017-2018. Trail maintenance will include repairs to stepped areas, erosion mitigation, as well as delineation of trails to prevent “trail-braiding” through sensitive areas. This will also include enhanced trail markers and signage to help prevent people from straying off trail.
Deliverables for Task 3:
Deliverable 3: This deliverable will consist of invoices from tree removals paired with maps of areas for planned removal. There will also be invoices for trail work performed and supplies. Additionally, images of the trails and forested areas will be presented in a before and after format. Included in this deliverable will be the map from the biological survey that was conducted for comparison to the areas where fuel reduction is occurring.
MTC/ City of South San Francisco
Master Funding Agreement
Supplement No. 2 - Sign Hill Master Planning Project
Annex II
Project Schedule, Budget and Payment
Payment Terms: Reimbursement basis
MTC will reimburse AGENCY for all expenses deemed reasonable and necessary by MTC incurred by AGENCY in the performance of this Agreement. Such reimbursement shall include travel and personal expenses incurred by employees or agents of AGENCY in accordance with 48 Code of Federal Regulations Part 31 or 2 CFR Part 200, as applicable.
AGENCY shall submit invoices for services rendered on a monthly basis covering fees and expenses for a single calendar month. All deliverables shall be accompanied by a cover memorandum summarizing the deliverable for reimbursement purposes and identifying the work for which payment is requested; the hours worked; any authorized expenses, together with receipts for such expenses; the amount requested; and the cumulative amount billed and paid under this Agreement.
Table 1 below indicates the estimated budget per Task and Deliverable. Where applicable, funding reimbursements may amount to the total estimated budget in increments matching task milestones.
Project sponsor may go under or exceed budgeted amount for specific tasks and deliverables. Funds may be rolled over to other items as long as it does not exceed the total not-to-exceed budget. Project sponsor must seek approval from MTC PM prior to re-allocating budget between tasks.
Table 1: PCA grant-funded tasks, budget and schedule
Task Milestone/ Deliverable Budget Payment
Terms
Expected
Completion
1 Ongoing conservation
and interpretive efforts
Report regarding
activities performed with
photos and invoices for
staff time, plant
material, and supplies as
well as volunteer hours
$19,550
Payment
upon
deliverable
receipt
6/1/2022
2 Master Planning Process
Finalized Master Plan
with corresponding
invoices.
$57,950 3/31/2023
3 Fuel reduction & trail
maintenance
(risk management)
Report of activities
including photos,
invoices, and summary
of work
$57,600 3/31/2022
Subtotal $135,100
TOTAL NOT TO EXCEED $135,100
Table 2 below identifies the current estimated funding for the project from all fund sources.
MTC/ City of South San Francisco
Master Funding Agreement
Supplement No. 2 - Sign Hill Master Planning Project
Table 2: All Funding Sources for Sign Hill Master Planning Project City General Fund (Parcel Acquisition)
CONFIRMED
$82,500
City General Fund (Fuel reduction & trail
maintenance) CONFIRMED
$153,000
City General Fund (Sign Hill Conservation
Program) FUTURE
$37,800
City General Fund (Sign Hill Conservation
Program) PENDING
$75,600
Developer Fund Dedicated to Sign Hill
(CONFIRMED)
$45,000
MTC $135,100
Total $529,000