www.friendsforyouth.org | 3460 W Bayshore Rd, Suite 203, Palo Alto, CA 94303 | 650.368.4444 Designation of Authorized Official and
Authorization to Collect Funds
On behalf of the Board of Directors of Friends for Youth, Inc., Tax ID 94-2961034 by signature below this authorizes Cecilia Chu, Executive Director as the official representative for Friends for Youth in the course of business with the County of San Mateo, the City of South San Francisco, the City of Redwood City, the City of San Mateo, and the City of Sunnyvale .
In this capacity, Cecilia Chu is also authorized to collect funds as appropriate in conjunction with contract agreements with the County of San Mateo, the City of South San Francisco, the City of Redwood City, the City of San Mateo, and the City of Sunnyvale.
Signed, Joseph Pert
Board Chair
Board of Directors
Friends for Youth
Dated 1.13.2022
1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 1/8 Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Friends for Youth
2. Project Title: Friends for Youth Mentoring Services
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo Budget/Client Summary (Auto-populated from Budget, below) Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served
Total $
Per
City of San Mateo $19,500 3% 192 19% $101.56
County of San Mateo $34,000 6% 726 73% $46.83
South San Francisco $14,500 2% 70 7% $207.14
Total $68,000 11% 988 100% $68.83
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations? Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all times.
In our application and initial interview we ask parents to self-disclose their income level and we can ask for income verification through tax returns or paystubs.
Evidence of public benefits: We ask families if they are enrolled in the free and reduced lunch program on the program, for proof of public benefits and we can also cross reference and verify this with their schools and school districts.
3. Project
Address:
3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227
4. Provide a one sentence project summary:
Friends for Youth (FFY) provides quality mentoring relationships and support services to underserved, vulnerable youth through community-based 1-to-1 mentoring, school-based group mentoring, and wraparound, holistic services thorough our Whole Health for Youth coalition which provides prevention and early intervention programs for the whole family.
Organization
Address:
3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227 Organization
Phone:
6503684464 Website:
www.friendsforyouth.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person
/ Project
Administrator:
Name: Cecilia Chu Title: Executive Director Telephone: 6503694464 Contact Email: [email protected] Fax:
1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 2/8
6. Name of
Agency Director:
Cecilia Chu
7. Fiscal Officer: Name: Karen Wilmer
Email:
[email protected]
Telephone: 650
Fiscal Officer
Address:
3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227
8. Authorized
Signatory:
Name: Cecilia Chu
Email:
[email protected]
Telephone: 6503684464
Authorized
Signatory Address:
3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303
9. Please provide days and hours of regularly scheduled operation:
Mondays, Tuesdays, Wednesdays, Thursdays, Fridays from 9am until 5pm
10. DUNS Number: 19-450-2985 Federal EIN/TIN Number: 94-2961034
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05O - Mental Health Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Since 1979, Friends for Youth has been the recognized gold standard for 1-to-1 mentoring, matching disenfranchised youth with a caring adult mentor. Mentoring plays a vital role in holistic case management and can build bridges between communities, identify unmet needs, and connect youth and families to basic needs as well as more intensive lifesaving services through warm handoffs and referrals with our Whole Health for Youth partners. We have made more than 3000 matches to date with over 90% completing the full one-year program (33- 67% for similar programs). In 2016, we launched a school-based group program to address rising dropout rates for low-income, BIPOC 9th graders in our local Santa Mateo County communities. We set out to prove that if youth had at least one positive relationship at school -- they would stay engaged and remain in school. 100% of our kids stay in school while in our program and many of our mentors return year after year to stay with their students through elementary to middle and high school transitions. We have since expanded into 10 other Peninsula schools and are now serving 3 school districts. This school year in particular, we see the vast need for connection from our students, who oftentimes feel isolated in their homes and school systems. We serve low-income to very low-income BIPOC families, with many single parent households, partnering closely with local schools and nonprofits, with intentional focus in SSF and NFO.
13A. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The majority of youth referred to our program from San Mateo reside in East San Mateo. Even before the pandemic, this area's youth have the highest need in the 91-100 percentile (Healthy San Mateo County’s Youth Need Index, 2014-2017 data). The data also identifies San Mateo as a “hot spot” for behavioral health clients (2017). Since the pandemic began, rates of psychological distress among young people, including symptoms of anxiety, depression, and other mental health disorders, have only increased. Recent research covering 80,000 youth globally found that depressive and anxiety symptoms doubled during the pandemic, with 25% of youth experiencing depressive symptoms and 20% experiencing anxiety symptoms. In early 2021, emergency department visits in the United States for suspected suicide attempts were 51% higher for adolescent girls and 4% higher for adolescent boys compared to the same time period in early 2019. Moreover, pandemic-related measures reduced in-person interactions among children, friends, social supports, and professionals such as teachers, school counselors, pediatricians, and child welfare workers. This made it harder to recognize signs of child abuse, mental health concerns, and other challenges (US Surgeon General’s Advisory, 2021). 13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
In 2021, San Mateo County issued a health alert highlighting the pandemic’s impact on mental health, showing that clinicians are reporting a substantial increase in youth and young adults with significant mental health issues and more cases of substance use. It also showed that referrals to behavioral health clinicians in primary care has increased for youth by 100%. There was already a high need for increased adult support in San Mateo County before the pandemic, with 14.4% per 1,000 youth having been hospitalized for a mental health issue (Kidsdata.org 2018) and 38.8% of families living below the Self-Sufficiency Standard for California (Kidsdata.org 2016). The families we serve are from very low to extremely low-income households and face challenges such as housing instability and homelessness, domestic violence, barriers to access, immigration status, behavioral health issues, 1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 3/8 and legal involvement. The 2021 Surgeon General’s Advisory shows that children with multiple risk factors, such as those we serve in SMC, can put them at higher risk for mental health challenges, but they are treatable and preventable with proper support, such as the healthy relationships and access to mental health care services that our holistic services can provide. Research shows that social connections like mentoring provide life-saving benefits, like improving body mass index numbers, decreasing cardiovascular mortality, decreasing depressive symptoms, and improving overall mental health.
13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The youth we serve in South San Francisco are from very low to extremely low-income households, and face challenges such as housing instability, homelessness, domestic violence, immigration issues, and behavioral health issues. In San Mateo County’s Community Collaborative for Children’s Success (CCCS) 2019 assessment of South San Francisco, 31% of youth reported that they have never or rarely “talked to a supportive adult about what they are thinking or feeling.” During the pandemic, youth depressive and anxiety symptoms doubled, and in early 2021, ER visits in the U.S. for suspected suicide attempts were 51% higher for adolescent girls and 4% higher for adolescent boys compared to 2019. Pandemic-related measures made it harder to spot signs of child abuse, mental health concerns, and other challenges (Surgeon General Advisory, 2021). No other programs in South San Francisco offer the same kind of 1-to-1 mentoring or school-based group mentoring for marginalized youth. We focus on socio-emotional support, with intensive mentor screening and case management. Other programs focus on tutoring, narrower age ranges, and populations, or are after-school specific. Research shows that social connections like mentoring provide life-saving benefits, like decreasing depressive symptoms and improving overall mental health, while social isolation can increase depressive symptoms as well as mortality (American Journal of Lifestyle Medicine, 2017).
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you plan to expend your funds in a timely manner by the end of the fiscal year.
JUNE 2022
Recruitment and Outreach
1-to-1 Mentoring Cohort 01 Match
JULY 2022
Planning meeting with all community school coordinators AUGUST 2022
Recruitment and Outreach
Group Mentoring Program Orientation at school and community sites SEPT 2022
1-to-1 Mentoring Cohort 02 Match
Start Group Mentoring Programs
DEC 2022
1-to-1 Mentoring Cohort 03 Match
End of year survey for group mentees
End of year evaluation survey for 1-to-1 mentors and mentees End of year career field trip for group mentees End of year group activity for 1-to-1 mentees JAN 2023
return to group sessions weeks 13-24 SEL curriculum
FEB 2023
1-to-1 referral partner check ins
MAR 2023
1-to-1 Mentoring Cohort 04 Match
1-to-1 mentee recruitment and outreach
APRIL 2023
referral partner presentations
MAY 2023
recruitment for 1-to-1 group mentors referrals for students to summer programs JUN 2023
1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 4/8 celebration to the end of the 2020-2021 school year end of year outcome evaluation
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or not program goals were met? If your program is currently receiving grant funds please describe accomplishments of goals to date.
Success is 300 new mentees and their families served across our programs with a +90% completion rate for mentorships; a total impact of 1200 individuals. We use community-based research to evaluate how mentoring, staff support and curriculum are going. Our program is iterative, constantly undergoing improvement while staying agile and sensitive to our communities' needs.
100% recommend this program for other students
100% want to be a part of this program next year
100% feel their mentors help them find positive ways to deal with challenging issues & emotions 100% feel they have someone who supports them in developing their interests & strengths 100% feel the program has helped them feel more connected to their school 96% feel they have someone they can count on for help
Mentee Fernando:
I'm from North Fair Oaks and based on my experiences growing up I believe mentorship is very important for marginalized kids. Mentorship helped me overcome how I thought about myself. When I was attending Kennedy, teachers said that I was a gang member, a statistic, an inmate, and some even told me I would end up dying.
Getting constantly told negative things made me believe them. Mentorship helped me see my potential and become who I am today. I'm at Menlo College on a full ride interning at Slalom, a consulting firm FFY connected me with. My sister has a mentor, Connie, who she loves. FFY is awesome because they provided us with positive role models.'
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed project.
Friends for Youth is the backbone agency of the Whole Health for Youth (WHY) Initiative, a collective of small, local, grassroots nonprofits run by leadership with lived experiences in the Redwood City, North Fair Oaks communities. The goal of the WHY Initiative is to prove that by working together, nonprofits can reduce duplicative services, increase access and field expertise, multiply their impact and serve communities holistically with more breadth and depth. We aim to dismantle the Nonprofit Industrial Complex (https://communitycentricfundraising.org/2020/08/10/nonprofit-industrial-complex-101-a-primer-on-how-it-upholdsinequity-and-flattens-resistance/). Nonprofit collectives have the power to reduce toxic competition and white supremacist values, multiplying their impact two or threefold. As part of the undergoing strategic planning process for the collective, WHY partners are intentionally making community voice a value and incorporating roundtables with youth and families themselves to not only be a part of the process, but to have a voice in decision making.
Whole Health for Youth partners include Siena Youth Center, Police Activities League, StarVista, and One Life Counseling. Supporting partners include Redwood City Together, Peninsula Conflict Resolution Center and the Edgewood TAY Center.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or service populations. For New Applicants – describe what these funds would allow your agency to do that you may not be able to do now. For Continuing Applicants – describe how your program would be impacted without these funds.
We are dealing with a mental health pandemic on top of the COVID-19 virus. The youth we serve are not only 2 years behind academically, but they are also 2 years behind in maturity and development. We are seeing incredibly self-conscious youth with social anxiety, finding it difficult to connect to their peers and to others in their communities.
We are also finding that kids and their families are not accessing therapeutic services, either due to language barriers, not knowing about them, or feeling uncomfortable with new programs and providers. This is why the wraparound services that our mentoring programs provide are so essential–supporting families with trainings, mental health services, and community events. With additional funding we could match more youth on our 1-to-1 program wait list, expand our school-based program to a new school, and expand the services of our mental health and wellness coalition.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Refer to the San Mateo County Income Limits. a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction - 1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 5/8 regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 48 12 49 13
Redwood City 224 56 247 79
City of San Mateo 108 45 192 57
County of San Mateo 652 163 726 237
South San Francisco 68 17 70 19
Totals 1,100 293 1,284 405
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100% 42 100%
White and not Hispanic 45,240 46.54% 1 2.38%
White and Hispanic 25,815 26.56% 32 76.19%
Asian 18,153 18.67% 0 0.00%
African American 2,099 2.16% 4 9.52%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 5 11.90%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100% 16 100%
White and not Hispanic 23,760 37.34% 3 18.75%
White and Hispanic 21,645 34.02% 12 75.00%
Asian 23,293 36.61% 0.00%
African American 1,625 2.55% 0.00%
Pacific Islander 1,111 1.75% 0.00%
Native American 395 0.62% 0.00%
Other 9,598 15.08% 1 6.25%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative outreach to groups that may be underserved by your program and the result of your efforts:
In our collaborative, we are interested in partnering with agencies that serve indigenous, LGBTQIA+, and Pacific Islander populations. We have staff on our team that identify in these minority groups, who can and will improve affirmative outreach efforts.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your organization. Please state whether any of these fund sources are already committed and in what amount.
Peninsula Healthcare District $25,000
Sequoia Healthcare District $100,000
Chan Zuckerberg Initiative $25,000 over 2 years
PwC ReImagine Grant $25,000
City of Sunnyvale $15,000
1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 6/8 Staff List
List below key staff members who work on this program
Position Title
Name of Staff
Person
Job Responsibilities Qualifications
Executive Director Cecilia Chu
Program Management, Evaluations and
Analysis, MSW Graduate Student Intern
Program
Masters of Social Work,
Columbia University B.S.
Environmental Sciences,
UC Berkeley B.A. Art, UC
Berkeley Minor in
Education, UC Berkeley
SIFI-certified Field
Instructor, 10+ years of
youth development
experience, Associate
Social Worker and LCSWcandidate
Program Manager Danny Almanza
1-to-1 Mentoring Program and Waitlist
Program
B.A. in Kinesiology with an
emphasis on Sport &
Recreation Management, 7+
years working with youth
and underserved
populations, obtained
multiple soccer coaching
licenses, and played for two
semi-pro soccer teams
(Napa Valley 1839 FC &
JASA Redwood City),
Americorps CalPREP
Fellow, Spanish-speaker
Sr. Program
Coordinator
Jasmine Cardenas
School-based Group Program and SEL
curriculum
B.A. Sociology, trained in
Mental Health First Aid, 6+
years of youth development
experience, Spanishspeaker
Partnerships
Coordinator Michael Solorio
Whole Health for Youth Initiative,
collaboratives and community
partnerships
B.A. Materials Science ,
Stanford University, former
Program Coordinator 3+
years in community
partnerships
Program Coordinator Yanhia Crespin
School-based Group Program
Facilitation, Mentor Recruitment, Case
Management, Whole Health for Youth
events and outreach
5+ years of youth
development experience,
Child Development studies,
Certified in Conflict
Mediation, Spanish-speaker
Program Associate Fany Villalobos
Assistance with School-based Group
Program Facilitation, Whole Health for
Youth events and outreach
A.D. Criminal Justice 3+
years of youth development
experience, San Mateo
Native, Spanish-speaker
PROPOSED PROGRAM BUDGET FOR FY 2022-23
City of San
Mateo
County of San
Mateo
South San
Francisco
Total
Jurisdictions
Budget Line Item
Agency
Total
Pgm%
Program
Total
% Requested % Requested % Requested Pgm% Requested
Labor
Program Manager $65,000 100% $65,000 5% $3,000 8% $5,000 3% $2,000 15% $10,000 Sr. Program Coordinator $55,000 91% $50,000 4% $2,000 6% $3,000 3% $1,500 13% $6,500 Partnership Coordinator $55,000 82% $45,000 2% $1,000 4% $2,000 2% $1,000 9% $4,000 Program Associate $38,000 92% $35,000 3% $1,000 6% $2,000 3% $1,000 11% $4,000 Program Coordinator $45,000 89% $40,000 2% $1,000 5% $2,000 2% $1,000 10% $4,000 1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 7/8 CEO $110,000 32% $35,000 3% $1,000 6% $2,000 3% $1,000 11% $4,000 Associate Director $75,000 27% $20,000 0% 0% 0% 0% $0
Taxes/Benefits $110,750 64% $70,625 1% $1,000 3% $2,000 1% $1,000 6% $4,000 Supplies
Mentor Screening/Training $15,000 100% $15,000 13% $2,000 20% $3,000 7% $1,000 40% $6,000 Mentorship Activities $20,000 100% $20,000 10% $2,000 20% $4,000 5% $1,000 35% $7,000 Mentor
Recruitment/Management
$10,000 100% $10,000 15% $1,500 25% $2,500 10% $1,000 50% $5,000 Partnership Activities $20,000 70% $14,000 14% $2,000 21% $3,000 7% $1,000 43% $6,000 Materials
Program Curriculum/Materials $12,000 100% $12,000 8% $1,000 12% $1,500 8% $1,000 29% $3,500 Operations/Maintenance
Rent $35,000 80% $28,000 0% 0% 0% 0% $0
Computer/Equipment/Telephone $25,000 60% $15,000 7% $1,000 13% $2,000 7% $1,000 27% $4,000 Office/Meetings Expense $12,000 42% $5,000 0% 0% 0% 0% $0 Partnership Allocation $100,000 75% $75,000 0% 0% 0% 0% $0 Volunteer Insurance $5,000 100% $5,000 0% 0% 0% 0% $0
Administration $105,467 47% $50,000 0% 0% 0% 0% $0
TOTAL $913,217 67% $609,625 3% $19,500 6% $34,000 2% $14,500 11% $68,000 Number of Individual Beneficiaries 192 726 70 988
Cost per Individual $101.56 $46.83 $207.14 $68.83
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
SMC_and_Sunnyvale_Authorization_Document.doc
2. Proof of 501(c)3 / tax-exempt status FFY_501c3_tax_exempt_letter.pdf
3. By-laws 2016-FINAL-BYLAW-REV_JAN_2020.docx
4. Articles of Incorporation FFY_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board
term
Board_of_Directors_Roster_8-21.docx
6. Organizational chart for entire
organization
2022_FFY_Organizational_Chart.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for
entities that receive more than $750,000
in federal funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
_FFY_FY_20-21_CPA_Financials_.pdf
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency Operating
Budget
FFY_FY21-22_Agency_Budget_w_Funding_Sources_.pdf
9. Mission Statement FFY_Mission_Statement.png
1/26/22, 4:20 PM City Data Services - South San Francisco https://www.citydataservices.net/cities/smatca/app2022arc.pl?rpt=C10932&prop=1078 8/8
10. Non-discrimination policy for Staff and
Clients
FFY_Non-Discrimination_Policy_2017.pdf
11. Reasonable Accommodations Policy for
Staff and Clients
FFY_Accessibiity_Policy_.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will submit)
2020-
21_Mentoring_Programs_End_of_Year_Outcome_Evaluation_2.pdf
13. Other - 2020-21 Annual Program
Report
Download All Attachments
Program Manager Signature Cecilia Chu
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 16:35:49
1 BYLAWS OF FRIENDS FOR YOUTH
A CALIFORNIA CORPORATION
Adopted as of November 16, 2016
Adopted as modified January 2020
1. PURPOSE AND POWERS
a. Purpose. The purpose or purposes of the corporation, Friends for Youth, as established in the articles of incorporation, are those specifically designated in the Internal Revenue Code of 1986 Section 501(c)(3), as amended, or the corresponding section of any future federal tax law. b. Powers. The corporation has the power to do any and all lawful acts that may be necessary or convenient to affect the corporation's purposes. It has the power to aid or assist other organizations or persons whose activities further accomplish, foster, or attain such purposes. The powers may include, but are not limited to, the acceptance of contributions from the public and private sectors both financial and in-kind.
c. Limitations on Activities. The corporation may not engage, participate, or intervene in any activities not permitted by a corporation exempt from federal income tax. The corporation may not endorse, contribute to, work for, or otherwise support or oppose a candidate for public office unless otherwise allowable by law. The assets and income of the corporation may not be distributed to or benefit the trustees, directors, officers, or other individuals, except that the corporation is authorized to pay reasonable compensation for services rendered.
2. MEMBERS
The corporation has no members. All rights and duties of members under any state law, if any, will be exercised by and belong to the Board of Directors.
3. BOARD OF DIRECTORS
a. Powers. Subject to the provisions of any state law, federal law, the articles of incorporation, and the bylaws, the Board of Directors will manage all business and affairs of the corporation. All corporate powers will be exercised by or under the direction of the Board of Directors. b. Standard of Care. Each Director must exercise corporate powers and perform corporate duties loyally, in good faith, in a manner such Director believes to be in the best interest of the corporation, and with reasonable care using the ordinary prudence that a person in a similar position would use under comparable circumstances. Each Director may be held accountable and subject to disciplinary action by the corporation as permitted by state and federal law for failure to meet the necessary standard of care towards the corporation.
c. Number and Qualification. The authorized number of Directors is 21. The number of Directors may be changed by an amendment to the articles of incorporation or as permitted by law. Directors need not be members unless otherwise required by the articles of incorporation. 2 d. Election and Term of Directors. The Board of Directors will be elected at each annual meeting.
Each Director, including a Director elected to fill a vacancy, will hold office until both the expiration of the elected term and until a successor has been elected and qualified. e. Vacancies. A vacancy in the Board of Directors exists when there are fewer Directors holding office than authorized in the articles of incorporation as a result of death, removal, resignation, or disqualification. A vacancy may be filled by majority approval of the remaining Directors, although this may be less than a quorum or by a sole remaining Director. f. Resignation. Any Director may resign effective upon giving written notice to the Secretary unless the notice specifies a later time for that resignation to become effective. g. Removal
i. Any Director may be removed, with or without cause, by a majority vote of the Board of Directors then sitting unless otherwise restricted by law, the articles of incorporation, or the bylaws.
ii. However, no Director may be removed without cause if the votes cast against the Director's removal would be sufficient to elect the Director under cumulative voting at an election of the entire Board of Directors.
iii. No reduction of the authorized number of Directors pursuant to the articles of incorporation may have the effect of removing any Director before the Director's term of office expires. h. Meetings
i. Time and Place of Meetings. Regular meetings of the Board of Directors will be held without notice at such time and place as may be determined by Board resolution. Absent such resolution, regular meetings will be held at the corporation's principal executive office.
Special meetings may be held at any place designated in the notice of the meetings or, if not stated in the notice or there is no notice, at the corporation's principal executive office. ii. Telephonic, Video or Electronic Transmission of Meetings. Unless otherwise restricted by law, the articles of incorporation, or the bylaws, members of the Board of Directors and any committee designated by the Board of Directors may participate in any meeting by means of conference telephone, video communication, or other electronic transmission methods so long as all Directors or committee members can hear each other and have the capacity to propose or object to specific actions proposed to be taken by the corporation. iii. Special Meetings. Special meetings of the Board of Directors may be held for any purpose at any time by the Chairman of the Board, the President, any Vice President, the Secretary, or any two Directors.
iv. Notice of Special Meetings. Notice of the time and place for special meetings must be given at least four (4) days before the date set for the meeting. Notice may be given personally, by first-class mail, by telephone (including voice messaging system), by facsimile, by electronic mail, or by any other means as permitted by law. The notice need not specify the purpose of the meeting nor the place if the meeting is to be held at the principal executive office of the corporation.
3 v. Waiver of Notice. Any deficiency in the notice of a Board meeting can be waived by attending the meeting without objecting at the commencement of the meeting, by written waiver before or after the meeting filed with the corporate records, or by an approval of the minutes of the meeting.
i. Quorum and Voting
i. A majority of the total number of Directors constitute a quorum for the transaction of business at a Board meeting. The act of a majority of Directors present at any Board meeting where a quorum is present will be considered the act of the Board of Directors, except as may otherwise be provided by law or by the articles of incorporation. ii. If a quorum is not present at any meeting of the Board of Directors, the Directors present may adjourn the meeting without notice other than an announcement at the meeting until a quorum is present.
iii. A meeting where a quorum is initially present may continue to transact business notwithstanding the withdrawal of Directors if any action taken is approved by at least a majority of the number of Directors required to constitute a quorum for that meeting. j. Directors Acting by Unanimous Written Consent without Meeting. Unless otherwise restricted by the articles of incorporation or these bylaws, any action required or permitted to be taken at any meeting of the Board of Directors, or of any committee thereof, may be taken without a meeting if all members of the Board or committee consent in writing or by electronic transmission. A record of the unanimous written consent must be filed with the corporate records. Notwithstanding the foregoing, a Board of Directors constituting less than the full number of authorized Directors may act by written consent according to procedures established herein to fill vacancies. k. Fees and Compensation. Unless otherwise provided by law or the articles of incorporation, Directors and members of a Director's committee may not receive compensation for their services and may receive reimbursement for expenses. The Board of Directors has the authority to fix the compensation and approve reimbursement of expenses, if any, by resolution. Any Director or committee member may serve the corporation in another capacity, for instance as an officer, employee, or otherwise, and may receive compensation for such services. l. Committees. The Board may appoint committees by resolution passed by a majority of the whole Board, committee membership and composition subject to rules and procedures as permitted by law and the articles of incorporation. Each committee has such powers as may be expressly delegated to it by resolution of the Board except those powers expressly non-delegable by law or the articles of incorporation.
4. OFFICERS
a. Principal Officers and Tenure. The principal officers of the corporation will be a Chairman of the Board or a President or both, a Secretary who may also be called a Clerk, and a Treasurer who may also be called a Chief Financial Officer. The principal officers will be chosen by the Board of Directors and each will serve at the pleasure of the Board of Directors until a successor is duly appointed and qualified or until the officer's death, resignation, or removal as provided by these bylaws, subject to any contractual employment rights that may apply. One person may hold multiple officer positions.
i. Chairman of the Board. The Chairman of the Board, if such an officer is elected, will 4 A. preside at all meetings of the Board of Directors; B. exercise and perform such powers and duties as may from time to time be assigned by the Board of Directors or prescribed by the bylaws; and C. exercise and perform such powers and duties prescribed to the President if no President exists.
ii. President/Chief Executive Officer. Subject to the supervisory powers that may be given by the Board of Directors to the Chairman, if such an officer is elected, the President will A. have general supervision, direction, control, and management of the business and affairs of the corporation;
B. preside at all meetings of the members, if any;
C. preside at all meetings of the Board of Directors in the absence of the Chairman or where there is no such position; and
D. exercise and perform such powers and duties as may be prescribed by the Board of Directors or these bylaws.
iii. Secretary/Clerk. The Secretary will
A. maintain at the principal executive office or such other place as the Board of Directors may determine, a book of minutes of all meetings of Directors, committees of Directors, and members, if any;
B. give notice of all members, if any, and Board of Director meetings as required by law and these bylaws;
C. maintain the corporate seal, if one exists, in safe custody; and D. exercise and perform such powers and duties as may be prescribed by the Board of Directors or these bylaws.
iv. Treasurer/Chief Financial Officer. The Treasurer will A. maintain adequate and correct books and records of all corporate financial transactions including, but not limited to, accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and donations; B. deposit all moneys, drafts, checks, and other valuables in the name and to the credit of the corporation in the banks and depositories designated by the Board of Directors; C. disburse corporate funds as instructed by the Board of Directors; D. submit to the President and the Board of Directors, upon request, an account of all the Treasurer's transactions and of the financial condition of the corporation; and 5 E. exercise and perform such powers and duties as may be prescribed by the Board of Directors or these bylaws.
b. Subordinate Officers and Tenure. The corporation may also have, at the discretion of the Board of Directors, one or more Vice Presidents and such other subordinate officers as may be appointed and removed by the President as the business of the corporation may require. Subordinate officers have such authority and will perform such duties as are provided in the bylaws or as the Board of Directors may determine from time to time. Additionally, in the absence or disability of the principal officer for which they assist and support, the subordinate officers will perform all the duties and have all the powers and restrictions of their principal officer. c. Standard of Care. Each principal and subordinate officer must exercise corporate powers and perform corporate duties loyally, in good faith, in a manner such officer believes to be in the best interest of the corporation, and with reasonable care using the ordinary prudence that a person in similar position would use under comparable circumstances. Each officer may be held accountable and subject to disciplinary action by the corporation as permitted by state and federal law for failure to meet the necessary standard of care towards the corporation. d. Removal and Resignation
i. Principal Officer. Subject to any contractual employment rights that the principal officer may have, any principal officer may be removed, with or without cause, by a majority of the Directors at the time in office at any regular or special meeting of the Board. ii. Subordinate Officer. Subject to any contractual employment rights that a subordinate officer may have, any subordinate officer may be removed by the President, with or without cause, as the business of the corporation may require.
e. Vacancies in Office. A vacancy in any office because of death, resignation, removal, disqualification, or any other cause must be filled in the manner described in the bylaws for regular appointments to such office.
5. INDEMNIFICATION
a. Directors and Officers. The corporation may at its option and from time to time indemnify its Directors and officers to the extent permitted by law, the articles of incorporation, and the Directors' or officers' individual contracts against expenses (including attorneys' fees), judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with any proceeding arising by reason of the fact that such person is or was a Director or officer of the corporation. b. Irrespective of the foregoing, the corporation may not be required to indemnify any Director or officer in connection with any proceeding (or part thereof) initiated by the Directors or officers themselves unless
i. such indemnification is expressly required by law; or ii. the proceeding was authorized by the Board of Directors. 6 c. Employees and Other Agents. The corporation may at its option and from time to time indemnify its employees and other agents to the extent permitted by law, the articles of incorporation, and any applicable individual contracts against expenses (including attorneys' fees), judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with any proceeding arising by reason of the fact that such person is or was an employee or agent of the corporation. d. Irrespective of the foregoing, the corporation may not be required to indemnify any employee or agent in connection with any proceeding (or part thereof) initiated by the employee or agent themselves unless
i. such indemnification is expressly required by law; or ii. the proceeding was authorized by the Board of Directors.
6. GENERAL PROVISIONS
a. Record Date. For the purposes of determining the notice of any meeting, to vote, or for any proper purposes or corporate action, the Board of Directors may fix a record date in advance no less than ten (10) nor more than sixty (60) days before the date of the meeting or proposed corporate action. b. Fiscal Year. The corporation's fiscal year is the twelve (12) consecutive months ending on the last day of March or as fixed by resolution of the Board of Directors and may be changed by the Board of Directors.
c. Checks, Drafts, and Evidence of Indebtedness. All checks, drafts, and other payment of money, notes, or any form of indebtedness, issued in the name of or payable to the corporation, must be signed or endorsed by such person or persons in such manner as, from time to time, is determined by resolution of the Board of Directors.
d. Executing Corporate Contracts and Instruments. The Board of Directors, except as otherwise provided in the bylaws, may authorize any officer or agent to enter into any contract or execute any instrument in the name of or on behalf of the corporation. Such authority may be general or confined to specific instances. Unless so authorized or ratified by the Board of Directors or by an officer acting within proper agency power, no officer, agent, or employee has any power or authority to bind the corporation by any contract or engagement or to pledge its credit or render it liable for any purpose or to any amount.
e. Conflicts of Interest. The following conflict of interest policy is intended to supplement, but not replace, any applicable state and federal laws governing conflict of interest applicable to non-profit and charitable corporations and is not intended as an exclusive statement of responsibilities. All Directors or officers have a duty to disclose the existence of any actual or potential conflict of interest, whether personal or financial in nature, and to disclose all relevant material facts to the Directors to enable them to consider whether a conflict exists and whether the proposed transaction or arrangement is in the best interests of the corporation. Upon disclosure of an actual or potential conflict of interest, and after the interested person has had a full opportunity to disclose the relevant facts, the interested person must leave the meeting and the remaining Board members will decide if a conflict of interest exists. Whenever the Board determines that a Director or officer has an actual or potential financial or personal interest in any matter coming before the Board of Directors, the Board must ensure the following:
i. The financial or personal interest of such Director or officer is fully disclosed with all relevant material facts to the Board of Directors;
7 ii. No interested Director or officer may vote or lobby on the matter or be counted in determining the existence of a quorum at the meeting of the Board of Directors at which such matter is voted upon;
iii. Any transaction involving the Director's or officer's financial or personal interest must be duly approved by disinterested Directors in the best interest of the corporation; iv. Payment must be reasonable and must not exceed fair market value; and v. The minutes of meetings at which such votes are taken must include a record of such disclosures, abstention, and rationale for approval.
f. Amendments to Bylaws. The bylaws may be adopted, amended, or repealed by the Board of Directors.
g. Dissolution
i. Except as otherwise provided by statute or the articles of incorporation, the non-profit may be dissolved only with authorization of a majority vote of the Board of Directors given at a meeting called for that specific purpose.
ii. Upon dissolution of the non-profit, assets will be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code, or will be distributed to the federal government or to a state or local government, for a public purpose.
h. Offices. The registered office of the corporation is located at 1741 Broadway, Redwood City, California 94063 or as otherwise designated by the Board of Directors. The Board of Directors may at any time and place establish offices as required where the corporation is qualified to do business. i. Governing Law. The bylaws will be governed, construed, and interpreted by, through, and under the laws of California.
j. Corporate Seal. The Board of Directors may adopt a corporate seal, which may be altered from time to time with majority Board approval. The seal may be used by causing it, or a facsimile thereof, to be impressed or affixed or reproduced in any other manner. k. Additional Terms. The additional terms stated in Exhibit A, attached hereto, are hereby incorporated by reference.
8 EXHIBIT A: ADDITIONAL TERMS
This EXHIBIT A: ADDITIONAL TERMS is hereby incorporated into the BYLAWS of FRIENDS FOR YOUTH adopted as of January 1, 2020. The following terms apply to the bylaws:
1. Directors shall be elected by the Board of Directors to serve a two year term with one year officer positions with the ability to reapply for officer role up to three (3) successive years and board membership for up to four (4) successive terms. Such director who has completed four successive terms shall take at least a one-year break before rejoining the board.”
2. The organization will maintain an insurance policy against any liability other than for violating provisions of law relating to self-dealing asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 5238 of the California Nonprofit Public Benefit Corporation Law.
9 CERTIFICATION OF ADOPTION
I, Mark Johnson, hereby certify the following:
I am the Chairman of Friends for Youth, a California corporation; and The foregoing bylaws are a true and correct copy of the bylaws of the corporation as duly adopted by approval of the Board of Directors of the corporation at a meeting duly held on January 27, 2020.
Signed: _____________________________
Chair: Mark Johnson
con’t...
Friends for Youth
2021 Board of Directors
Joe Pert, Board Chair
Marketing and Strategic Planning Committee
Senior Executive (retired)
Basic American Foods
Resides San Mateo
Mark Johnson, Board Vice-Chair
Strategic Planning Committee
Executive Vice President, (retired)
TFH Publications, Inc.
Resides San Mateo
Ruth Murray, CPA, Treasurer
Finance Committee
Deals - Senior Manager
PwC
Resides San Francisco
Connie Maurer, Board Secretary
Special Event Committee
Sales Rep (retired)
Honeywell
1-to-1 Mentor and School-Based Mentor
Resides San Francisco
Ali Ameer
Finance Committee
Director
PwC
Resides in Sunnyvale
Michael (Fiifi) Deku
Board Recruitment
Sr. Product Manager
Core Media Concepts
Resides in San Francisco
Kurt Hemmingsen
Marketing and Strategic Planning Committee
Digital Transformation Advisor/Strategic Sales Leader
Supply Chain Management
1-to-1 Mentor
Resides Redwood City
Kevin Mason
Chair, Marketing and Strategic Planning
Managing Director
Altamont Capital Partners
Resides Redwood City
Selim Onal
Fundraising Committee
Software Architect
Salesforce/Slack
Prior Mentor
Resides San Francisco
Jim Prior
Chair, Fundraising Committee
Chair, Peninsula Golf Challenge Event Committee
Principal (retired)
Architectural Lighting Works
1-to-1 and School-Based Mentor
Resides Redwood City
Adi Rao
Fundraising, Marketing Committees
Sales Strategy and Operations
Docusign
Resides San Francisco
Karen Woodell
Chair, Events Committee
PTL, President
Northern California Gymnastics Association
Former Mentor
Resides San Mateo
David Birnbaum
Strategic Planning Committee
Former In-House Counsel for the University of California Resides Oakland
Kathir Sundarraj
Strategic Planning Committee
Chief of Staff to the CFO
Box
Former Mentor
Resides Redwood City
Brian Kuan
Marketing Committee
Product Marketer
Active Pipe
YCore
Resides San Francisco
Executive Staff
Karen Wilmer, CEO Emeritus
Member, Fundraising; Marketing and Strategic Planning Committees Former School-Based Mentor
Resides San Mateo
Cecilia Chu, Executive Director
Member, Fundraising; Marketing and Strategic Planning Committees Mentor
Resides Oakland
Development Associate
Christine Akhtar
BOARD OF DIRECTORS
Executive Director
Program Manager
1-to-1 Mentoring
Partnerships Coordinator
Sr. Program Coordinator
Group Mentoring
Joseph Pert, Board Chair
Cecilia Chu
Danny Almanza Michael SolorioJasmine Cardenas
Program Associate Program Coordinator
Fany Villalobos Yanhia Crespin
Recruitment Coordinator
Ian Martins
FRIENDS FOR YOUTH, INC.
(California Non-Profit Public Benefit Corporation)
Financial Statements and Supplementary Information
Year Ended March 31.2021
Table of Contents
Paae
ACCOUNTANT'S REPORT
FINANCIAL STATEMENTS
Statement of Financial Position
Statement of Activities
Statement of Functional Expenses
Statement of Cash Flows
Notes to Financial Statements
2 3
4 5
6 KAREN A. HAHN CPA, INC.
CERTIFIED PUBLIC ACCOUNTANT, CERTIFIED VALUATION ANALYST, MASTfiR OF SCIENCE IN TA%ATION 50d EAST CALAVERAS BLVD. SUITE 333, MILPITAS, CA 95035
OFFicE:40B.263.8888 Fax: 408.263.8808 WSNW.KHAHNCPA.COM Independent Accountant's Review Report
To the Board of Trustees of
Friends For Youth, Inc.
have reviewed the accompanying statements of Friends For Youth, Inc. (A California Non-Profit Public Benefit Corporation), which comprise the statements of financial position as of March 31, 2021, and the related statement of activities, cash flows, and statement of functional expenses for the years then ended, and the related notes to the financial statements. A review includes primarily applying analytical procedures to managements financial data and making inquiries of management. A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole. Accordingly, I do not express such an opinion.
Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error.
Accountant's Responsibility
My responsibility is to conduct the review engagement in accordance with Statements on Standards of Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. Those standards require me to perform procedures to obtain limited assurance as a basis for reporting whether I am aware of any material modifications that should be made to the financial statements for them to be in accordance with accounting principles generally accepted in the United States of America. believe that the results of my procedures provide a reasonable basis for my conclusion.
Accountant's Conclusion
Based on my review, I am not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America.
Karen A. Hahn
Certified Public Accountant
Milpitas, California
August 16, 2021
2 Friends For Youth, Inc
Statement of Financial Position
March 31, 2021
(reviewed)
ASSETS
Current Assets
Cash &Cash Equivalents $ 512,923
Inventory 3,690
Prepaid Expenses 11,628
Total Current Assets 528,242
Property and Equipment -Net 6,713
Other Assets
Accounts Receivable 4,000
Deposits 1,401
Investments -Held for Long-Term 9,000
Total Other Assets 14,401
TOTAL ASSETS $ 549,356
LIABILITIES &NET ASSETS
Accrued Liabilities
Charge Card Payable
Total Current Liabilities
NET ASSETS
Without Donor Restrictions
With Donor Restrictions
TOTAL NET ASSETS
TOTAL LIABILITIES &FUND BALANCE
$ 20,416
96 20,511
528,845
0 528,845
$ 549,356
See accompanying notes
3 Friends For Youth, Inc
Statement of Activities
For the Year Ended March 31, 2021
(reviewed)
Without With
Donor Restrictions Donor Restrictions
PUBLIC SUPPORT AND REVENUES
Total
Public Support $ 684,511 $0 $ 684,511
Fundraising 62,595 0 62,595
Government Grants 20,234 0 20,234
Other Income 69,500 0 69,500
Miscellaneous Revenue 164 0 164
In-Kind Donations 37,302 0 37,302
Total Public Support and Revenues 874,306 0 874,306
EXPENSES
Program Services 521,578 $0 521,578
Management and General 54,421 0 54,421
Fundraising 105,840 0 105,840
TOTAL EXPENSES 681,839 0 681,839
Change in Net Assets 192,467 0 192,467
NET ASSETS AT THE BEGINNING OF THE YEAR 336,378 0 336,378 NET ASSETS AT THE END OF THE YEAR $ 528,845 $0 $ 528,845 See accompanying notes
4 Friends For Youth, Inc
Statement of Functional Expenses
For the Year Ended March 31, 2021
(reviewed)
Program Services Supporting Services Total Expenses
Total
Mentoring Management SuppoRing
Services and General Fundraising Services 3/31/2021
LABOR EXPENSES
Salaries &Wages $ 272,534 $ 25,872 $ 43,313 $ 69,185 $ 341,719 Independent Contractor 12,658 4,219 4,219 8,438 21,096
Payroll Taxes 23,344 1,667 2,779 4,447 27,791
Health Insurance 19,472 2,434 2,434 4,868 24,340
Benefits 2,706 2,320 2,706 5,026 7,732
TOTAL LABOR EXPENSES 330,715 36,512 55,452 91,964 422,678
OTHER FUNCTIONAL EXPENSES
Program Evaluation/Professional Fees 0 4,873 0 4,873 4,873 Training &Community Collaboration 93,794 0 0 0 93,794
Community Outreach &Mentor Recruitment 6,875 0 0 0 6,875 Client Services and Program Expenses 3,544 0 0 0 3,544
Telephone 4,773 281 562 642 5,615
Office Supplies, Postage, Printing &Copying 5,170 581 639 1,220 6,391 Subscriptions, Memberships 610 916 0 916 1,526
Other Operations 18,562 3,650 4,693 8,343 26,905
Insurance 11,935 1,492 1,492 2,984 14,918
Facility 45,600 5,700 5,700 11,400 57,000
TOTAL OTHER FUNCTIONAL EXPENSES 190,863 17,492 13,086 30,578 221,442 Subtotal before Depreciation and In-Kind 521,578 54,004 68,537 122,542 644,120 Percentage of Total without Depreciation and In-Kind 80.98% 8.38% 10.64% 19.02% 100.00% Depreciation 0 417 0 417 417
In-Kind Contributions 0 0 37,302 37,302 37,302
TOTAL EXPENSES $ 521,578 $ 54,421 $ 105,840 $ 160,261 $ 681,839 See accompanying notes
5 Friends For Youth, Inc
Statement of Cash Flows
For the Year Ended March 31, 2021
(reviewed)
Cash Flow from Operating Activities
Indirect Method:
Change in Net Assets
Add Non Cash Charges:
Depreciation
Adjustments to reconcile change in net assets to net
cash provided by operating activities:
Decrease (Increase) in Accounts Receivable
(Decrease) Increase in Charge Card Payable
(Decrease) Increase in Accounts Payable
(Decrease) Increase in Accrued Liabilities
Total Adjustments
Total Cash Provided by Operations
Cash Flow (Used) Provided from Investment Activities:
Investment Charges
Total Cash Provided (Used) By Investing Activities
BEGINNING CASH
ENDING CASH
See accompanying notes
$ 192,467
417
(4,000)
($)
(1,921)
14,162
8,650
201,117
(1,000)
(1,000)
312,807
$ 512,923
D
Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
NOTE A — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A summary of the Organizations significant accounting policies applied in the preparation of the accompanying financial statements follows:
Nature of Activities
The Organization is a 501(c)3 non-profit organization that is dedicated to creating quality mentoring relationships for youth who need help the most.
Since 1979 the Organization has created and sustained community-based, one-to-one, long-term mentoring relationships for disadvantaged youth most at-risk of academic or life-skills failure.
Extensively screened and trained adult volunteer mentors are matched with youth who have been referred to the Organization by schools, juvenile probation, county mental health services, or other youth-serving professionals. The mentor spends three hours a week for a minimum of one year with their mentee, building the relationship and providing tools for positive youth development in the areas of academic achievement, avoidance of negative behaviors (e.g. substance abuse, violence), while encouraging health and wellness, increased positive behaviors, and future goal setting.
Through small group mentoring, mentors provide students with support and tools to improve their resiliency, behaviors, and academic engagement to lower their dropout potential, and improve their opportunity for success.
Both the one-to-one and Connect programs are supported by group activities (educational, community services, cultural, recreational) designed to provide new opportunities for positive activity and growth.
Group activities (educational, life skills related, recreational, community service, and cultural) are also provided; they are designed to provide new opportunities for positive activity and growth. The Organization leverages the strengths of youth/adult relationships to provide tools for positive youth development, including in the areas of academic achievement, risk prevention (e.g., violence, drug and alcohol use), health and wellness, and increased positive behaviors and future goals.
Friends for Youth's Mentoring Institute improves the quality of youth services by disseminating information to the mentoring community on safe and effective practices. The Organization helps agencies adopt and tailor this proven, successful mentoring model so that more youth will benefit from having a consistent, caring, and safe mentoring relationship. Educational tools, training, and technical assistance are provided to schools and other organizations who implement mentoring programming to at-risk children and youth.
See accountants report
Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
Basis of Accounting
The accompanying financial statements for Friends for Youth Inc. have been prepared on the accrual basis of accounting.
Basis of Presentation
The financial statements are presented on the basis of "with or without donor restricted" net assets pursuant to Statement of Financial Accounting Standards Codification 958, Financial Statements of Not-for-Profit Organization. Friends for Youth, Inc. is also required to present a statement of cash flows.
Use of Estimates
The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates.
Cash and Cash Eauivalents
For purposes of the statements of cash flows, the Organization considers all highly liquid investments available for current use with an initial maturity of three months or less to be cash equivalents.
Promises to Give
Contributions are recognized when the donor makes a promise to give to the Organization that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor-restricted contributions are reported as increases in with donor restricted net assets. When a restriction expires, net assets are reclassified to without donor restricted net assets.
The Organization uses the allowance method to determine uncollectivle promises receivable. The allowance is based on prior years' experience and management's analysis of specific promises made.
See accountant's report
Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
Property and Equipment
A summary of property and equipment is as follows:
Furniture and Fixtures $ 14,400
Office Equipment 13,968
Computers 46.375
Sub-Total 74, 743
Less accumulated depreciation (68.030)
Total property &equipment 6 713
Property and equipment are recorded at cost or estimated fair value for donated items.
Depreciation is computed using the straight-line method over the estimated useful lives of the related assets (3 to 10 years for equipment). Expenditures for maintenance and repairs are charged to expense as incurred.
Accrued Vacation
Accrued vacation represents vacation earned, but not taken as of March 31, 2021 and is included in accrued liabilities in the statement of financial position. The accrued vacation balance as of March 31, 2021 was $18,074.
Revenue Recognition
Contributions are recognized when the donor makes a promise to the Organization that is, in substance, unconditional. The Organization reports gifts of cash and other assets as restricted support if they are received with donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished, with donor restricted net assets are reclassified to without donor restricted net assets and reported in the statement of activities as net assets released from restrictions.
Contributions In-Kind
The Organization records donated equipment and other donated goods at their estimated fair value as of the date of the donation. The Organization records contributed professional services at the fair value of the services received, if the services received require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not received through donation.
See accountants report
Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
Contributed Services
No amounts have been reflected in the financial statements for donated services. The Organization generally pays for services requiring specific expertise. However, many individuals volunteer their time and perform a variety of tasks that assist the Organization at the residents' facilities, but these services do not meet the criteria for recognition as contributed services.
Expense Allocation
The costs of providing the various programs and other activities have been summarized on a functional basis in the statement of activities and in the statement of functional expenses.
Accordingly, certain costs have been allocated among the programs and supporting services benefitted. Indirect functional expenses are allocated to program and supporting services based on an analysis of personnel time and space utilized.
Revenue Recognition
On January 1, 2020, the Organization adopted ASU 2014-09 Revenue from Contracts with Customers and all subsequent amendments to the ASU (collectively, "ASC 606"), which creates a single framework for recognizing revenue from contracts with customers that fall within its scope and revises when it is appropriate to recognize a gain (loss) from the transfer of nonfinancial assets. The Organizaiton's services that fall within the scope of ASC 606 are presented within Non-Interest Income and are recognized as revenue as the Organization satisfies its obligation to the customer. The Organization did not receive any revenue in 2020 and therefore they were not within the scope of ASC 606.
Income Taxes
Friends for Youth, Inc. is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code and from state income taxes under Section 23701(d) of the California Revenue Taxation Code. Accordingly, no provision for income taxes has been made in the accompanying statements. In addition, the Organization qualifies for the charitable contribution deduction under Section 170(b)(1)(A) of the Internal Revenue Code and has been classified as an organization that is not a private foundation under Section 509(a)(1) of the Internal Revenue Code.
Generally accepted accounting principles provide accounting and disclosure guidance about positions taken by an organization in its tax returns that might be uncertain. Management has considered its tax positions and believes that all of the positions taken by the Organization in its federal and state exempt organization tax returns are more likely than not to be sustained upon examination.
The Organization's federal returns for the years ended March 31, 2020, 2019, and 2018 could be subject to examination by federal taxing authorities, generally for three years after they are filed.
The Organization's state returns for the years ended March 31, 2021, 2020, 2019, and 2018 could be subject to examination by state taxing authorities, generally for four years after they are filed.
See accountants report
10 Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
Impairment of Long-Lived Assets
The Organization reviews property and equipment for impairment, whenever events or changes in circumstances indicate that the carrying value of the property and equipment may not be recoverable. Recoverability is measured by a comparison of the carrying amount of the asset to future net cash flows, undiscounted and without interest, expected to be generated by the asset.
If assets are considered to be impaired, the impairment to be recognized is measured by the amount by which the carrying amount of the asset exceeds the fair value of the asset. For the year ended March 31, 2021 there were no events of changes in circumstances indicating that the carrying amount of the property and equipment may not be recoverable.
Fair Value Measurements
Fair value is defined as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date." Accounting standards set a framework for measuring fair value using a three tier hierarchy based on the extent to which inputs used is measuring fair value are observable in the market.
Level 1: Quoted prices in active markets for identical assets or liabilities Level 2: Inputs other than quoted prices for identical assets or liabilities that are observable in the marketplace. For example, Level 2 inputs include quoted prices for similar assets or liabilities in active markets, quoted prices for identical or similar assets or liabilities in markets that are not active, inputs other than quoted prices that are observable for the asset or liability (such as interest rates and yield curves, volatilities, loss severities, credit risks, and default rate).
Level 3: Inputs that are not observable in the market and reflect the Organization's best estimate of what hypothetical market participants would use to determine a transaction price for the asset or liability at the reporting date.
NOTE B —CASH
Cash balances at March 31, 2021 consisted of:
Boston Private $ 310,950
First Republic Bank 151,029
Schwab Money Market 50.944
Total $ 512.923
See accountant's report
11 Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
NOTE C —INVESTMENTS
Originally, in December 2002, the Organization received 100 shares of common stock of Acacia Property Corporation 8B. The entity dissolved in 2009. Subsequently, the Organization received 100 shares each of common stock from Acacia Property Corporation 9B, Acacia Property Corporation 10B, Acacia Property Corporation 11 B, Acacia Property Corporation 126, Acacia Property Corporation 2010 and Acacia Property Corporation 2012, 2012, 2015, 2016, 2021. The common stock granted had a par value of $10 per share and is expected to generate a current dividend yield of approximately 8% per year. All 800 shares are privately held and freely transferable.
Charles Schwab 9 000
Total 9 000
NOTE D —PREPAID EXPENSES
Prepaid expenses at March 31, 2021 are summarized as follows:
Prepaid Expenses $ 4,432
Golf tournament 5,043
Prepaid insurance 2.153
Total $ 11,628
NOTE E —INVENTORY
Inventory as of March 31, 2021 was as follows:
Books $ 3,690
Total $ 3.690
NOTE F— LEASE COMMITMENTS
The Organization entered a new lease for $4,750 per month, starting July 1, 2017, expiring on June 30, 2022 for office space in Redwood City, California. The Organization also leases various office equipment under leases that range from 48 months to 60 months with payments ranging from $238 to $570 per month.
See accountant's report
12 Friends for Youth, Inc.
NOTES TO THE FINANCIAL STATEMENTS
March 31, 2021
NOTE G —DONATED SERVICES AND MATERIALS
The Organization received donated services from a variety of unpaid volunteers. No amounts have been recognized in the accompanying statement of activities because the criteria for recognition of such volunteer effort under SFAS No. 116 have not been satisfied.
The Organization also received donated services and material which were recorded at market value as follows:
Donated In-Kind Services and Goods were received as follows:
Golf In-Kind $ 37,302
Mentoring 0
Total 37 302
NOTE H —TAX DEFERRED RETIREMENT PLAN
The Organization has adopted a tax deferred retirement plan (the Plan) qualified under section 403(b)7 of the Internal Revenue Code. The Plan covers all employees of the Organization who have attained the age of 21 and have completed 3 months of service. The Plan provides for partial vesting after six months with full vesting after 30 months. Total contributions made by the Organization was $8,905 for the year ended March 31, 2021.
NOTE I —SUBSEQUENT EVENTS
In preparing the financial statements, the Association has evaluated events and transactions for potential recognition or disclosure through August 16, 2021 the date the financial statements were available to be issued.
See accountant's report
FY21-22 Friends for Youth
Agency Budget*
(With Funding Sources)
FY April 1, 2021 - March 31, 2022 FY21-22
AGENCY BUDGET
Clubs/Organization Donations (3025) $5,000
Corporate Donations (3010) $75,000
Foundation Donations (3012) $235,000
Partnerships $226,000
Individual Donations (3015) ** $140,000
Mentoring Instititue Product Sales $3,000
Municipalities Donations (3035) $20,000
Emergency Funding $0
Special Events $135,395
TOTAL REVENUE $839,395
SALARIES AND BENEFITS
Salaries - Gross $421,117
Benefits $16,845
Employer Tax $36,848
Health Insurance $43,424
TOTAL SALARY & BENEFITS $518,234
ACCOUNTING & FINANCE
Accounting & Audit Expense (5100) $5,000
Bank & Credit Card Fees $6,500
Payroll Expenses $9,000
Interest/Loan Expense $0
TOTAL ACCOUNTING & FINANCE $20,500
OFFICE
Computer & Equipment/Database (5135) $5,000
Office Expense (5160) $6,000
Postage (5170) $3,000
Rent Expense (5190) $57,000
Telephone (5230) $4,000
Lease/Rental Office Equipment $4,500
TOTAL OFFICE $79,500
DIRECT PROGRAM EXPENSES
Whole Health Partner Fees $140,000
Activities (5300) $12,000
Life Skl/Res. Libr/Academic Sup (5330) $2,000
Printing & Copying (5180) $7,500
Mentor Training/Screening/Suppport (5340) $7,500
P.R./Volunteer Recruitment (5370) $6,000
Program Evaluation (5350) $5,000
Insurance (5130) $22,000
TOTAL DIRECT PROGRAM $202,000
STAFF SUPPORT
Staff Mileage (5210) $2,000
Staff Recruitment (5215) $2,000
Consultant Fees (5320) $6,000
Staff Training & Development (5220) $4,000
Travel Expenses (5240) $1,100
Meetings Expense $2,500
Dues & Subscriptions $1,561
TOTAL STAFF SUPPORT $19,161
TOTAL PERSONNEL COG'S $518,234
TOTAL EXPENSES $321,161
TOTAL SALARY/BENEFITS/EXPENSES $839,395
EQUITY $0
Funding Sources
Sequoia Healthcare District 80,000 Renewal - to be submitted Sand Hill Foundation 165,000 Awarded
Peninsula Healthcare District 20,000 Awarded and received Altamont Capital Partners 40,000 Renewal - to be submitted PwC 25,000 Submitted
Abe Farag Family Foundaiton 26,000 Awarded
TJX 7,500 Awarded and received
Kaiser Permanente 20,000 To be Submitted
City of Redwood City 15,000 Submitted and Pending
City of SSF 5,000 Awarded
FFY Annual Golf Tourn 120,000 October
Individual Fundraising 125,000 Ongoing
FRIENDS FOR YOUTH FY22-23 PRELIMINARY AGENCY BUDGET
FY April 1, 2022 - March 31, 2023 PRELIMINARY FY22-23
AGENCY BUDGET
Clubs/Organization Donations (3025) $10,000
Corporate Donations (3010) $60,000
Foundation Donations (3012) $340,000
Partnerships $220,000
Individual Donations (3015) ** $120,000
Mentoring Instititue Product Sales $5,217
Municipalities Donations (3035) $38,000
Special Events $120,000
TOTAL REVENUE $913,217
SALARIES AND BENEFITS
Salaries - Gross $443,000
Benefits $30,000
Employer Tax $36,000
Health Insurance $44,750
TOTAL SALARY & BENEFITS $553,750
ACCOUNTING & FINANCE
Accounting & Audit Expense (5100) $8,000
Bank & Credit Card Fees $10,000
Payroll Expenses $15,000
Interest/Loan Expense $0
TOTAL ACCOUNTING & FINANCE $33,000
OFFICE
Computer & Equipment/Database (5135) $20,000
Office Expense (5160) $15,000
Postage (5170) $3,000
Rent Expense (5190) $35,000
Telephone (5230) $5,000
Lease/Rental Office Equipment $6,000
TOTAL OFFICE $84,000
DIRECT PROGRAM EXPENSES
Whole Health Partner Fees $120,000
Activities (5300) $20,000
Life Skl/Res. Libr/Academic Sup (5330) $3,500
Printing & Copying (5180) $12,000
Mentor Training/Screening/Suppport (5340) $15,000
P.R./Volunteer Recruitment (5370) $11,000
Program Evaluation (5350) $5,000
Insurance (5130) $26,000
TOTAL DIRECT PROGRAM $212,500
STAFF SUPPORT
Staff Mileage (5210) $4,000
Staff Recruitment (5215) $2,500
Consultant Fees (5320) $6,000
Staff Training & Development (5220) $7,500
Travel Expenses (5240) $2,500
Meetings Expense $4,000
Dues & Subscriptions $3,467
TOTAL STAFF SUPPORT $29,967
TOTAL PERSONNEL COG'S $553,750
TOTAL EXPENSES $359,467
TOTAL SALARY/BENEFITS/EXPENSES $913,217
EQUITY $0
FRIENDS FOR YOUTH FY22-23 PRELIMINARY MENTORING SERVICES BUDGET FY April 1, 2022 - March 31, 2023 PRELIMINARY FY22-21
Mentoring Services Budget
Clubs/Organization Donations (3025) $7,500
Corporate Donations (3010) $60,000
Foundation Donations (3012) $250,000
Partnerships $65,000
Individual Donations (3015) ** $100,000
Mentoring Institute $2,125
Municipalities Donations (3035) $25,000
Special Events $100,000
TOTAL REVENUE $609,625
SALARIES AND BENEFITS
Salaries - Gross $290,000
Benefits $11,600
Employer Tax $24,000
Health Insurance $32,730
TOTAL SALARY & BENEFITS $358,330
ACCOUNTING & FINANCE
Accounting & Audit Expense (5100) $0
Bank & Credit Card Fees $0
Payroll Expenses $4,950
TOTAL ACCOUNTING & FINANCE $4,950
OFFICE
Computer & Equipment/Database (5135) $10,000
Office Expense (5160) $10,000
Postage (5170) $3,500
Rent Expense (5190) $32,000
Telephone (5230) $5,000
Lease/Rental Office Equipment $3,150
TOTAL OFFICE $63,650
DIRECT PROGRAM EXPENSES
Activities (5300) $20,000
Partnership Activities $20,000
Life Skl/Res. Libr/Academic Sup (5330) $2,500
Computer Equipment $6,706
Printing & Copying (5180) $7,500
Mentor Training/Screening/Suppport (5340) $15,000
P.R./Volunteer Recruitment (5370) $9,000
Program Evaluation (5350) $5,000
Insurance (5130) $18,000
TOTAL DIRECT PROGRAM $103,706
STAFF SUPPORT
Staff Mileage (5210) $2,500
Staff Recruitment (5215) $2,500
Consultant Fees (5320) $3,000
Staff Training & Development (5220) $5,000
Travel Expenses (5240) $715
Meetings Expense $1,000
Dues & Subscriptions (5120) $624
TOTAL STAFF SUPPORT $15,339
TOTAL PERSONNEL COG'S $358,330
TOTAL EXPENSES $251,295
TOTAL SALARY/BENEFITS/EXPENSES $609,625
EQUITY $0
100% of our regularly attending students stayed in
school, even through the pandemic (including a
student we re-enrolled in San Jose, whose single
mom didn't speak English and had trouble
navigating the school system).
100% of our students in 6th grade and above have visited a college campus.
88% thought about college and careers since meeting
their mentor.
85% avoided the criminal justice system.
80% avoided or decreased suspensions since meeting
their mentor.
78% skipped fewer classes or did not skip class since
meeting their mentor.
54% maintained or improved their grades over the year.
For 42+ years, we’ve accomplished our goal of keeping
100% of our youth in school while in our program.
We are extending our reach to alumni mentees. Among
the 250+ we support and who are otherwise at risk of
dropping out, over 80% graduated high school/earned
their GED and went on to find work, or attend vocational schools.
1-to-1 PROGRAM
END OF YEAR OUTCOME EVALUATION
Our mentoring programs have served over 3,000 matches since 1979, with over 90% completing the full year program (33-67% for similar programs nationwide). 2021 has looked a little different for mentoring but has proven to be just as effective. Our team developed a highlyrated youth-led iterative social emotional learning curriculum and continues to provide weekly support and wraparound services for our families. Friends for Youth shifted all screening, training, and mentoring services online, cutting down processing times to just 4 weeks while continuing to make the highest quality mentorship matches.
www.friendsforyouth.org
contact [email protected]
work 650.368.4464
1-to-1 Mentor Juan and
Mentee Mateo
Read more Friendship Stories here. →
Some metrics from the End of Year Post Survey sent to our Group 2020-21 students:
100% would recommend this program for other students.
100% would like to be a part of this program next school year. 100% avoided the criminal justice system.
92% have not been suspended in the last 6 months.
96% have good attendance in school.
96% try hard to do well in school.
96% feel that they have someone they can count on for help when they need it.
92% want to go to college.
100% feel that their mentors help them find positive ways to deal with challenging issues and emotions.
100% feel that they have someone who supports them in
developing their interests and strengths.
100% feel that the mentoring program has helped them feel more connected to their school.
Some feedback from the End of Year Post Survey when asked “What did you like most about the Friends for Youth Group Mentoring Program”:
"We got close and I didn’t really expect to be as open as I am so it’s good cause you get to talk to the people working and always have good convos."
"I have someone to talk to."
"The people there are really nice and fun :)<3"
"They felt like friends and it was comfortable talking to them." "The games were so fun."
"They were supportive."
GROUP PROGRAM
END OF YEAR OUTCOME EVALUATION
In our school-based group mentoring program, mentors tag team to provide safe spaces for students to have discussions and to connect with others on campus.
Each session is facilitated by Friends for Youth staff. We have just developed our 4th iteration of a student-led curriculum. There are 10 students per group, with at least four positive adults to offer academic and emotional support each week.
Students are referred by school administration based on low attendance, academic grades, and behavioral issues.
www.friendsforyouth.org
contact [email protected]
work 650.368.4464
School-based Group Mentoring
cohort at Sequoia High School,
2019, 9th Grade Girls
Hear from our Mentees themselves here. →
Conflict of Interest and Compensation Policy
of Friends for Youth (“the Corporation”)
Purpose
The purpose of this Conflict of Interest and Compensation Policy (the “policy”) is to protect Friends for Youth’s interests when it is considering taking an action or entering into a transaction that might benefit the private interests of a director, officer or key person, result in the payment of excessive compensation to a director, officer or key person; or otherwise violate state and federal laws governing conflicts of interest applicable to nonprofit, charitable organizations.
Why is a policy necessary?
Friends for Youth, as a nonprofit, tax-exempt organization, depends on charitable contributions from the public. Maintenance of its tax-exempt status is important both for its continued financial stability and for the receipt of contributions and public support. Therefore, the operations of Friends for Youth first must fulfill all legal requirements. They also depend on the public trust and thus are subject to scrutiny by and accountability to both governmental authorities and members of the public.
Consequently, there exists between Friends for Youth and its board, officers, and management employees a fiduciary duty that carries with it a broad and unbending duty of loyalty and fidelity.
The board, officers, and management employees have the responsibility of administering the affairs of Friends for Youth honestly and prudently, and of exercising their best care, skill, and judgment for the sole benefit of Friends for Youth. Those persons shall exercise the utmost good faith in all transactions involved in their duties, and they shall not use their positions with Friends for Youth or knowledge gained there from for their personal benefit. The interests of the organization must have the first priority in all decisions and actions.
To whom does the policy apply?
This policy applies to all directors, officers and key persons (“you”).
Identifying Conflicts of Interest
What is a conflict of interest?
A potential conflict of interest arises when a director, officer or key person, or that person’s relative or business (a) stands to gain a financial benefit from an action the Corporation takes or a transaction into which the Corporation enters; or (b) has another interest that impairs, or could be seen to impair, the independence or objectivity of the director, officer or key person in discharging their duties to the Corporation.
What are some examples of potential conflicts of interest? It is impossible to list all the possible circumstances that could present conflicts of interest. Potential conflicts of interest include situations in which a director, officer or key person or that person’s relative or business:
● has an ownership or investment interest in any third party that the Corporation deals with or is considering dealing with;
● serves on the board of, participates in the management of, or is otherwise employed by or volunteers with any third party that the Corporation deals with or is considering dealing with; ● receives or may receive compensation or other benefits in connection with a transaction into which the Corporation enters;
● receives or may receive personal gifts or loans from third parties dealing with the Corporation;
● serves on the board of directors of another nonprofit organization that is competing with the Corporation for a grant or contract;
● has a close personal or business relationship with a participant in a transaction being considered by the Corporation;
● would like to pursue a transaction being considered by the Corporation for their personal benefit.
In situations where you are uncertain, err on the side of caution and disclose the potential conflict as set forth in Section III of this policy.
A potential conflict is not necessarily a conflict of interest. A person has a conflict of interest only if the audit committee decides, pursuant to Section IV of this policy, that a conflict of interest exists.
Disclosing Potential Conflicts of Interest
You must disclose to the best of your knowledge all potential conflicts of interest as soon as you become aware of them and always before any actions involving the potential conflict are taken.
Submit a signed, written statement disclosing all the material facts to the audit committee.
You must file an annual disclosure statement in the form attached to this policy. If you are a director, you must also file this statement prior to your initial election. Submit the form to the chair of the audit committee.
Determining Whether a Conflict of Interest Exists
After there has been disclosure of a potential conflict and after gathering any relevant information from the concerned director, officer or key person, the audit committee shall determine whether there is a conflict of interest. The director, officer or key person shall not be present for deliberation or vote on the matter and must not attempt to influence improperly the determination of whether a conflict of interest exists.
In determining whether a conflict of interest exists, the audit committee shall consider whether the potential conflict of interest would cause a transaction entered into by the Corporation to raise questions of bias, inappropriate use of the Corporation’s assets, or any other impropriety.
A conflict always exists in the case of a related party transaction – a transaction, agreement or other arrangement in which a related party has a financial interest and in which the Corporation or any affiliate of the Corporation is a participant.
Friends for Youth 2020 2
If the audit committee determines that there is a conflict of interest, it shall refer the matter to the board of directors (“board”).
Procedures for Addressing a Conflict of Interest
When a matter involving a conflict of interest comes before the board, the board may seek information from the director, officer or key person with the conflict prior to beginning deliberation and reaching a decision on the matter. However, a conflicted person shall not be present during the discussion or vote on the matter and must not attempt to influence improperly the deliberation or vote.
Additional Procedures for Addressing Related Party Transactions a. The Corporation may not enter into a related party transaction unless, after good faith disclosure of the material facts by the director, officer or key person, the board or a committee authorized by the board determines that the transaction is fair, reasonable and in the Corporation's best interest at the time of such determination.
b. If the related party has a substantial financial interest, the board or authorized committee shall:
i. prior to entering into the transaction, consider alternative transactions to the extent available;
ii. approve the transaction by a vote of not less than a majority of the directors present at the meeting; and
iii. contemporaneously document in writing the basis for its approval, including its consideration of any alternative transactions.
Minutes and Documentation
The minutes of any board meeting at which a matter involving a conflict of interest or potential conflict of interest was discussed or voted upon shall include:
● the name of the interested party and the nature of the interest; ● the decision as to whether the interest presented a conflict of interest; ● any alternatives to a proposed contract or transaction considered by the board; and ● if the transaction was approved, the basis for the approval.
Prohibited Acts
The Corporation shall not make a loan to any director or officer.
Procedures for Determining Compensation
1. No person shall be present for or participate in board or committee discussion or vote pertaining to:
a. their own compensation;
Friends for Youth 2020 3
b. the compensation of their relative;
c. the compensation of any person who is in a position to direct or control them in an employment relationship;
d. the compensation of any person who is in a position to directly affect their financial interests; or
e. any other compensation decision from which the person stands to benefit.
2. In the case of compensation of Key Persons, the following additional procedures apply:
a. Such compensation is allowed within the Corporation's Bylaws, and the board or a committee authorized by the board shall approve compensation before it is paid b. The board or authorized committee shall base approval of compensation on appropriate data, including compensation paid by comparable organizations (three are sufficient if the Corporation’s income is less than $1,000,000) for functionally similar positions, availability of similar services in the geographic area of the Corporation, and compensation surveys compiled by independent firms.
c. The board or authorized committee shall contemporaneously document:
i. the terms of compensation and date of determination; ii. the members of the board or committee who were present and those who voted for it; iii. the comparability data relied on and how it was obtained; iv. if the compensation is higher or lower than the range of comparable data, the basis for the determination, and;
v. any actions with respect to consideration of the compensation by anyone on the board or committee who had a conflict of interest with respect to the matter.
Conflict of Interest Disclosure Statement
By signing below, I affirm that:
● I have received and read a copy of the Conflict of Interest and Compensation Policy ● I agree to comply with the policy;
● I have no actual or potential conflicts as defined by the policy or if I have, I have previously disclosed them as required by the policy or am disclosing them below.
Disclose here, to the best of your knowledge:
any entity in which you participate (as a director, officer, employee, owner, or member) with which the Corporation has a relationship; any transaction in which the Corporation is a participant as to which you might have a conflicting interest; and any other situation which may pose a conflict of interest.
Name:
Signature:
Date:
Friends for Youth 2020 4