South San Francisco City Council
June 22, 2022

City of South San Francisco
Fiscal Year 2022-23 Proposed Budget
Proposed Version
Last updated 06/17/22
City of South San Francisco | FY2022-23 Budget Book Page 1

TABLE OF CONTENTS
Introduction 4
Transmittal Letter 5
History of City 9
Demographics 12
Mission, Values and Strategic Priorities 15
Financial Policies 16
Budget Overview 25
About the Budget 26
Budget Process and Timeline 27
Fund Structure 29
Appropriations Limit 34
Funding Sources 35
City-wide Revenues by Type 36
Fund Summaries 41
FY2022-23 Budgeted Expenditures Summary - All Funds 42
Governmental - Major Funds 53
General Fund (100) 54
Measure W (101) 60
City Housing Fund (241) 65
Developer Deposits (270) 70
Capital Improvements (510) 73
Capital Infrastructure Reserve Fund (513) 77
Capital Improvements - Civic Campus Phase I - Measure W-funded (516) 80 Capital Improvements - Bond-funded (515/517/518/ 519/522/523/ 524/525) 83 Governmental - non-Major Funds 88
American Rescue Plan Act Special Revenue Fund (201) 89
Park In-Lieu Fees Fund (206/207/209) 90
Gas Tax Fund (210) 93
Measure A-1/2 Cent Transportation Sales Tax (211) 98
Road Maintenance & Rehab (SB1) (212) 102
SMC Measure W 1/2 Cent Sales Tax (213) 106
Community Development Block Grant (222) 110
Common Greens Maintenance Districts (231/232/ 233/234) 114 Solid Waste Reduction (250) 117
Supplemental Law Enforcement Services (260) 121
City Programs Special Revenue Fund (280) 123
Debt Service Fund (461) 125
Sewer Capacity Charges (730) 126
Consolidated Impact Fees (805/806/810/ 820/821/822/ 823/824/825/ 830/840) 128 Proprietary - Major Funds 133
Sewer Enterprise Fund (710) 134
Parking District Fund (720) 139
Storm Water Fund (740) 144
City of South San Francisco | FY2022-23 Budget Book Page 2 Proprietary - non-Major Funds 150
City Service Fund (781) 151
Self Insurance Fund (782) 156
Benefits Fund (783) 161
Equipment Replacement (784) 165
Information Technology (785) 171
PEG Equipment & Access Fund (786) 176
Departments 180
Departments Overview 181
City Council 184
City Treasurer 187
City Clerk 189
City Attorney 194
City Manager 198
Finance 204
Non-Departmental 208
Human Resources 210
Economic and Community Development 213
Fire Department 217
Police Department 223
Public Works 228
Library 238
Information Technology (IT) 244
Parks and Recreation 248
Capital Improvement Program 257
Executive Summary 258
One year plan 260
Multi-year plan 268
Debt 274
Debt Service Obligations 275
Appendix 276
Glossary 277
City of South San Francisco | FY2022-23 Budget Book Page 3

INTRODUCTION
City of South San Francisco | FY2022-23 Budget Book Page 4 Transmittal Letter
CITY COUNCIL 2022: MARK NAGALES, MAYOR; BUENAFLOR NICOLAS, VICE MAYOR; MARK ADDIEGO, COUNCILMEMBER; JAMES COLEMAN, COUNCILMEMBER; EDDIE FLORES, COUNCILMEMBER.

Mayor, Vice Mayor, and Councilmembers:

We present to you the City of South San Francisco’s Fiscal Year 2022-23 budget.

INTRODUCTION
South San Francisco proudly remains The Industrial City, a term defining our residents and businesses as industrious, entrepreneurial and innovative. South San Francisco is home to big thinkers changing the world. Today, the City is home to over 230 biotech companies and is the Biotechnology Capital of the World, with 12.5 million square feet of biotech labs in operation and another 13.3 million square feet in the construction and development pipeline. Additionally, in 2022, Stripe, the world’s largest FinTech (financial technology) company, opened its new global headquarters in South San Francisco; San Francisco Mercedes-Benz relocated and opened in South San Francisco; and the new South San Francisco Caltrain station opened; all indicative of the robust commercial growth in the city.

BUDGET SUMMARY
The Fiscal Year (FY) 2022-23 Operating Budget was developed during a unique and challenging environment yet reflects the versatility, depth and resilience of the local economy, and is balanced with revenues projected to be $122.3 million and expenditures projected to be $122.2 million, giving rise to a $55,000 surplus. This is in contrast to the $2.8 million deficit budgeted in FY2021-22 and demonstrates the continued recovery of the City from the COVID-19 pandemic. The Operating Budget is balanced without the need for reserve funds. When added with the FY 2022-23 Capital Improvement Program budget of $301 million, the combined General Fund Operating and CIP budgets total $423.2 million and represent the largest budget in the City’s history.

Revenues remain strong. Property Tax, the City’s largest tax revenue source, continues to grow at a steady rate with property prices remaining high, while new residential and commercial developments broaden the City’s tax base. Sales tax revenues have continued to rebound as spending returns toward pre-pandemic levels, and TOT revenue is expected to continue to recover in FY2022-23 beyond levels seen so far in FY2021-22.

Expenditures remain conservative while providing resources to deliver quality programs to our residents and meeting the needs of a robust, full-service city. Major aspects of the FY2022-23 Operating Budget include unfreezing of all staff positions put on hold due to COVID-19, returning all departments to full staffing; the adding of 22 new full-time employees, including seven new employees in the Parks and Recreation Department, providing expanded abilities to meet resident expectations; additional funding for sustainability efforts to address climate change; funding to return all childcare programs to full capacity for the first time since March 2020; and increased funding for community outreach and events.

There are dark financial clouds on the horizon, however, due to the twin specters of rising interest rates and inflation, the lingering impacts of COVID-19, and global uncertainty with the war in Ukraine and tensions elsewhere.

South San Francisco is positioned well to weather an economic slowdown or even recession, with a stable biotech industrial base, deep city budget reserves, and flexible internal budget processes enabling city government to react quickly to change in the business climate. By staying a financially conservative course, South San Francisco can remain optimistic about the future and its ability to meet the needs of our residents, businesses and visitors, while continuing to improve the quality of life for all.

City of South San Francisco | FY2022-23 Budget Book Page 5

REVENUE ASSUMPTIONS
Property Tax
Property tax is the City’s largest revenue source, and is shaped by Proposition 13, which limits the annual property tax to one percent of the assessed value of land and property, and limits the annual increase in assessed value to two percent. This revenue category is projected to be $43.8 million in FY 2022-23. Property tax revenues have increased at an average annual rate of 6% over the last five years, redolent of a strong local economy and a high rate of development. The growth of this revenue stream is overshadowed somewhat, however, by the risk of increasing Vehicle Licensing Fee (VLF) shortfalls driven by the declining number of non-basic aid schools in San Mateo County which ultimately determines how much VLF is available for distribution to cities. Ongoing threats from the state to Education Revenue Augmentation Fund (ERAF) revenues, which the City is entitled to receive, is another concern. To be conservative, staff has realigned the projection for VLF and ERAF for FY 2022-23 based on the latest information available. Despite these issues, property tax revenues are projected to increase by $2.7 million, a 6.6 percent increase over the FY 2021-22 adopted budget.

Sales Tax (w/o Measure W)
Sales tax revenues are expected to increase by 7.5 percent to $21.0 million for FY 2022-23. Sales tax receipts continue to be strong as retail sales, grocery costs and gasoline prices remain elevated due to the highest inflation rate in forty years.

Transient Occupancy Tax (TOT)
TOT revenue is expected to continue its gradual recovery as demonstrated in the second half of FY 2021-22. TOT was hit the hardest during FY 2020-21 with collection dropping to an all-time low of $6.7 million (40 percent of the pre-pandemic amount.) Since then, domestic leisure travel shows signs of recovery with the easing of traveling restrictions and widespread vaccinations. The City’s TOT revenue, which is highly dependent on business travel, remains slow in growth.

Given the current trend of monthly TOT collections, staff is projecting this revenue stream will reach $11.2 million in FY2022- 23 which is 65 percent of the pre-pandemic level.

Permit Revenues
The City has continued to see significant development activity through the current year which has provided revenue through impact fees, and license and permit fees and has acted to offset the declines seen in other revenue streams as a result of the pandemic. The pace of development is expected to continue through FY2022-23 with new housing developments, continued expansion east of 101 with the Kilroy Oyster Point redevelopment, the Gateway Business Park, and a new Safeway at 180 El Camino Real. When complete, these projects also add to the assessed value of property within the City which ultimately increases property tax revenue.

License and permit revenues have been relatively stable over the past several years as construction and economic development throughout the City remains strong. For FY 2022-23, staff is projecting $15.5 million which is a slight decline in revenues related to construction and economic development due to high inflation prices, supply chain issues, and rising interest rates.

American Rescue Plan (ARP) Revenue
During the first half of 2021, the City was allocated $12.3 million in American Rescue Plan (ARP) federal stimulus funds, as part of the federal government’s response to the impacts of the COVID-19 pandemic. Half of this amount was received in June 2021. The remaining half is due in June 2022. The first tranche of funding has been fully appropriated and put to use in a number of ways including the City's pilot Guaranteed Income program, the Broadband Expansion project in the Westborough neighborhood, capital projects such as the Oyster Point Marina Water-taxi Ferry Terminal Phase I project, the Shop Local Voucher program and the summer Jobs for Youth Internship program. The FY2022-23 budget includes further appropriations to aid in the City's recovery from impacts of the pandemic.

EXPENDITURE ASSUMPTIONS
Salaries and Benefits
Salaries and benefits have risen in the FY2022-23 budget to $95.0 million (excludes IT which is budgeted outside of the General Fund) which is a 7.1 percent increase when compared with the FY2021-22 adopted budget due to inclusion of potential compensation increases under the City’s multiple Memorandums of Understanding (MOU) with its various City of South San Francisco | FY2022-23 Budget Book Page 6 bargaining units along with the assumed cost increases in healthcare and fringe benefits. The City has unfrozen all previously frozen vacant positions from the previous fiscal year and included an additional 21.26 Full-Time-Equivalent (FTE) requests from departments to help meet the demand of expanding services and new projects as the City continues to rebound from the COVID-19 pandemic.

CalPERS Retirement Benefits
The City participates in the California Public Employees’ Retirement System (CalPERS) to provide pension benefits to its employees. The benefit is funded largely by contributions from the City, while the employee pays a portion. The amount which the City is required to contribute is determined by CalPERS’ actuaries on an annual basis. In December 2016, the CalPERS Board of Administration reduced the discount rate from 7.5 to 7.0 percent, which impacted both the normal cost, which represents the cost of one year of service of active CalPERS members, and the Unfunded Accrued Liability (UAL), which reflects the cost of past service of active members that is currently unfunded. The effect of the discount rate reduction began in FY 2018-19 and was phased in over a three-year period. CalPERS amortizes the impact of assumption changes over twenty years, with an initial ramp up period of five years. The net result is that the full impact of the discount rate reduction will not be realized until FY 2025-26. Along with expected increases in the normal cost in FY2022-23, the UAL is expected to increase by 13.5 percent from $15.6 million in FY2021-22 to $17.7 million (Miscellaneous and Safety plans combined) and has been built into the salaries and benefits budget.

During FY2021-22, the City has been assessing options, such as the issuance of Pension Obligation Bonds, or use of a pension 115 trust, as a means to help achieve financial sustainability with regards to pension-related liabilities.

Measure W
The FY 2022-23 operating budget includes $13.8 million in Measure W revenues, an increase of 8.6 percent compared to the FY2021-22 adopted budget. The increase represents the underlying strength in the South San Francisco economy as it rebounds from the pandemic. The planned expenditures of Measure W include $8.3 million in debt service payments for the 2020A and 2021A bonds issued to finance the construction of the Community Civic Campus (CCC) which includes the new Police Station and the Library, Parks and Recreation (LPR) building, and $4.5 million in direct funding of the CCC Capital Improvement Project. The City issued its third set of lease revenue bonds in May (series 2022A) which will fund a number of projects at Orange Memorial Park including a new Aquatic Center, ballfield, playground and replacement pedestrian bridges over Colma Creek.

CONCLUSION
Despite rising interest rates and uncertainty in the economy, South San Francisco remains financially strong with a healthy financial reserve to ensure operations during a downturn. The City has a large industrial base anchored by the world’s largest biotechnology research center and continues to see strong commercial development in all sectors. The year-over-year strong financial management in city government has created a strong, resilient city, most recently substantiated by Standard and Poor’s rating agency reaffirming the City’s AAA credit rating, the highest financial rating possible, and reflected in a FY2022-23 General Fund Operating Budget that is balanced and requires no reliance on city reserves for the upcoming year.

Respectfully submitted,
City of South San Francisco | FY2022-23 Budget Book Page 7

ACKNOWLEDGEMENTS
We would like to express our appreciation to the City Council for providing positive leadership and direction on behalf of the community in developing the City’s priorities that led to the proposed budget. We would like to thank the Finance Department and staff from all other departments for their dedicated efforts in development of the FY 2022-23 budget. We would also like to acknowledge Jason Wong, Paul Harris, Jennifer Clemente and Elaine Ho for their work on developing the budget and assembling the budget book. Finally, we would also like to thank the Executive Team for the thoughtful contributions to the budget and for their commitment to the City.

City of South San Francisco | FY2022-23 Budget Book Page 8 History of South San Francisco
South San Francisco, California, "The Industrial City," has a population of 67,408[1]; a land area of 9.14 square miles; and was incorporated on September 19, 1908. South San Francisco is located approximately eight miles south of Downtown San Francisco and is adjacent to the northern border of the San Francisco International Airport and San Bruno, South of the cities of Brisbane and Daly City and the Town of Colma, and East of the City of Pacifica.

The City occupies the basin and portions of the sides of a broad valley formed by the San Bruno Mountains on the north and the Coast Range on the west. Most of the valley faces adjacent San Francisco Bay. South San Francisco has mild winters and dry, cool summers. The hills to the west shield the City from much of the fog that prevails in neighboring areas.

Prior to incorporation, the City was known as Rancho Buri Buri. Between 1856 and 1892, portions of the Rancho were purchased by cattle barons Miller and Lux, who formed the Town of Baden. A group of Chicago businessmen, led by Gustavus Swift, formed the Town of South San Francisco. Swift also created the South San Francisco Land Improvement Company, which was the driving force for, and the economic support behind, the 1908 merger and incorporation of these two areas into the City of South San Francisco.

At the time of incorporation, the population totaled 1,989 and there were 14 major industries in South San Francisco. The City continued to grow and flourish with companies such as Bethlehem Steel, U.S. Steel, W.P. Fuller and Swift and Co., among many others. During the 1920’s, City Hall was built to house all City offices, including the Police and Fire Departments, and the “South San Francisco, the Industrial City” sign was installed on Sign Hill through the work of the Chamber of Commerce.

In 1949, the City Manager/City Council form of government was adopted. Under this leadership, the City expanded with the addition of the Oyster Point Marina, housing developments on the slopes west of El Camino Real and the creation of the Industrial Park by the Utah Construction Company. The population also continued to grow while maintaining the diversity that had always existed in the area.

As heavy industry moved out of the area, it was replaced by light industry and hotels serving the San Francisco International Airport. In 1976, Herb Boyer and Bob Swanson founded Genentech in order to explore ways of using recombinant DNA technology to create breakthrough medicines. This was the beginning of the biotech industry and earned South San Francisco the title of “Birthplace of Biotechnology”. Since that time, many other biotech firms as well as large development projects such as the Gateway, Oyster Point Business Park and Bay West Cove have moved into the area. Today there are over 200 biotechnology firms in South San Francisco earning the City the title of “Biotechnology Capital of the World.” Employment
Employment in South San Francisco includes manufacturing, retail, professional/scientific services, health care and administration. The City has a large employment base in the biotechnology field located east of US Highway 101, which swells the city population to more than 84,000 during the workday.

City of South San Francisco | FY2022-23 Budget Book Page 9 Schools
South San Francisco is served by the South San Francisco Unified School District (SSFUSD) and the San Mateo Community College District. SSFUSD encompasses all of South San Francisco and parts of Daly City and San Bruno. SSFUSD has nine elementary schools (two in Daly City and one in San Bruno), three middle schools, three high schools and an adult education program.

The San Mateo Community College District has three community colleges, with the closest to South San Francisco being Skyline Community College in San Bruno. Skyline offers associate degree programs and provides opportunities for students to transfer to four year universities.

Parks & Recreation
The Parks and Recreation Department maintains and operates over 250 acres of parks and open space and 500,000 square feet of public facilities. Amenities include baseball fields, soccer fields, twenty-six playground areas, artist studios, a sculpture garden, a bocce ball court, a skate park, a dog park, basketball courts, an indoor swimming pool, and picnic areas. Open space areas include Sign Hill Park, six-miles of improved pathways along the San Francisco Bay shoreline, and the Common Greens.

The City also has an award winning trail system, Centennial Way. The Centennial Way Trail is a three mile asphalt bike and pedestrian path constructed on top of the BART tunnel that runs from South San Francisco BART to San Bruno BART station at Tanforan Shopping Center.

The City offers recreational programs to benefit residents’ quality of life, including affordable childcare through before and after school programs, summer camp, and licensed pre-school; enrichment and exercise courses; leisure and care for seniors; facilities for private events and meetings; public art and cultural experiences; and youth and adult sports programs.

Public Transportation
The City is in the crossroads of multiple types of public transportation. The City operates a free community shuttle, the South City Shuttle. Additionally, the City is served by bus lines operated by the San Mateo County Transit Authority (SamTrans); the Caltrain commuter rail with destinations from San Francisco to San Jose; and the Bay Area Rapid Transit (BART) that connects commuters to the San Francisco Airport, San Francisco and East Bay destinations including Oakland, Fremont and Concord.

In 2015, the City was awarded a $49 million grant from the San Mateo County Transportation Authority to relocate its Caltrain Station closer to the downtown area. Construction on the new Caltrain Station began in Fall 2017 and was completed in 2022, achieving a major milestone for the City’s Downtown Station Area Plan.

The Ferry Terminal at Oyster Point Marina opened to the public on June 4, 2012. This commuter option makes weekday trips from Oakland and Alameda. At Oyster Point, there are shuttle services that will take commuters to the business areas in South San Francisco.

Structure of Government
City Council – 5 members, elected to 4-Year Terms
The governing body of South San Francisco is the City Council, which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e., Association of Bay Area Governments and Metropolitan Transportation Commission). The Council provides direction for the City Manager and acts as the formal governing body of the Successor Agency to the Redevelopment Agency (formerly the RDA Board of Directors). The Council position is a part-time, salaried position.

City Clerk – Elected to a 4-Year Term
The City Clerk is the archivist of City records and, as such, maintains records and prepares the minutes of Council proceedings.

Additional responsibilities include providing information to the general public and staff through research of City records, administering municipal elections and processing initiative recalls and referendum petitions. The Clerk also processes Conflict of Interest Statements for designated employees, Council members and candidates for Council seats. This is a full-time, salaried position.

City of South San Francisco | FY2022-23 Budget Book Page 10 City Treasurer – Elected to a 4-Year Term
The City Treasurer is responsible for investing City funds to achieve the maximum return on deposits. Reports identifying amounts and types of investment instruments are provided quarterly to the City Council. The duties of this position include coordinating financial transactions, in cooperation with the Director of Finance. This is a part-time, salaried position.

City Manager – Appointed by City Council
The City Manager is the Chief Administrative Officer of the City and is appointed by the City Council. The City Manager provides, in accordance with City Council policies, overall administration and direction for the City organization. This position also serves as the Executive Director of the Successor Agency to the RDA and as the Director of Emergency Services. This is a full-time, salaried position.

City Attorney – Appointed by City Council
The City Attorney serves as legal counsel for the City Council and the Successor Agency to the RDA. This position is responsible for providing both formal and informal legal opinions, as well as advice to the City’s officers, employees, boards and commissions. The duties of this position also include the review and/or preparation of all contracts, bonds, deeds, leases and other documents of legal significance. This is a contract position. [1] California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 City of South San Francisco | FY2022-23 Budget Book Page 11 Population Overview

TOTAL POPULATION
66,878
.8%
vs. 2019

GROWTH RANK
373 out of 484
Municipalities in California

DAYTIME POPULATION
83,448
Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey, 2010 Census, 2000 US Census and 1990 US Census

POPULATION BY AGE GROUP
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey, 2010 Census, 2000 US Census and 1990 US Census * Data Source: American Community Survey, 2010 Census, 2000 US Census and 1990 US Census 1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
20082009
2010
2011
20122013
2014
2015
2016
2017
20182019
2020
55k
60k
65k
70k
<5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 City of South San Francisco | FY2022-23 Budget Book Page 12 Economic Analysis
Household income is a key data point in evaluating a community’s wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living.

HOUSEHOLD INCOME
Above $200,000
22%
Median Income
$106,005
Below $25,000
10%
* Data Source: American Community Survey, 2010 Census, 2000 US Census and 1990 US Census Over $200,000
$150,000 to $200,000
$125,000 to $150,000
$100,000 to $125,000
$75,000 to $100,000
$50,000 to $75,000
$25,000 to $50,000
Below $25,000
City of South San Francisco | FY2022-23 Budget Book Page 13 Housing Overview
2020 MEDIAN HOME VALUE
$911,000
* Data Source: 2020 US Census Bureau
(http:/ www.census.gov/data/developers/data-sets.html), American Community Survey. Home value data includes all types of owner-occupied housing.

HOME VALUE DISTRIBUTION
* Data Source: 2020 US Census Bureau
(http:/ www.census.gov/data/developers/data-sets.html), American Community Survey. Home value data includes all types of owner-occupied housing.

HOME OWNERS VS RENTERS
South San Francisco
38%
Rent
62%
Own
State Avg.
%
Rent
%
Own
* Data Source: 2020 US Census Bureau
(http:/ www.census.gov/data/developers/datasets.html), American Community Survey. Home value data includes all types of owner-occupied housing.
2009
2010
2011
20122013
2014
2015
20162017
2018
2019
2020
500k
600k
700k
800k
900k
1,000k
> $1,000,000
$750,000 to $999,999
$500,000 to $749,999
$400,000 to $499,999
$300,000 to $399,999
$250,000 to $299,999
$200,000 to $249,999
$150,000 to $199,999
$100,000 to $149,999
$50,000 to $99,999
< $49,999
City of South San Francisco | FY2022-23 Budget Book Page 14 Mission, Values and Strategic Priorities
The Industrial City: Industrious, entrepreneurial, innovative…home to big thinkers changing the world! Our Mission Statement
The mission of the government of the City of South San Francisco is to provide a safe, attractive, and well-maintained community through superior customer service and programs, and a work ethic that will enhance the quality of life in our neighborhoods. To that end, we will strive to nurture a partnership with the community by recruiting a diverse and highly skilled work force, be an active partner in quality education, and attract and retain a prosperous business community, all of which will foster community pride and understanding.

Core Values
We are committed to:

Strengthening each other and the organization through dedication and teamwork.

Recognizing and Respecting diversity and encouraging opinions of the community and workforce.

Excellence and Service in everything we do.

Encouraging creativity and supporting problem solving.

Accepting responsibility and accountability.

Demonstrating integrity and transparency in all aspects of service.

Promoting and maintaining open and constructive communication.

Encouraging skill development and professional growth.

Strategic Priorities:

Workforce Development -- Attract, Train, Support and Retain a High Performance City Staff Team, without which no other initiative is possible
Quality of Life -- Build and Maintain a Sustainable City, grounded in racial and social equity:

Active recreation, learning and childcare programs, with top-tier library, parks, art and green spaces; Safe and accessible bike paths, pedestrian ways, and transportation options; Robust environmental and sustainability programs;
Healthy lifestyles, including wellness, exercise and access to quality healthcare; Climate of racial and social equity, actively recognizing and respecting every individual’s value; Long-range planning shaping a community-driven vision for South San Francisco; Invest in housing security and affordability, providing a range of housing options.

Promote Economic Advancement – Help for residents and local businesses as they recover from the effects of COVID-19; strive to combat income inequality at every level Public Safety -- Professional and equitable Police, Fire, Emergency Medical Service, Emergency Management and Public Works
Financial Stability -- Ensure thriving and resilient city economy, bolstered by sustainable and diverse city revenues; and responsible stewardship of taxpayer funds;
Community Connections – Community anchored by active volunteer organizations, vibrant community and civic events, tied together through strong city communications; City of South San Francisco | FY2022-23 Budget Book Page 15 Financial Policies
The City of South San Francisco’s budget and financial policies are the basic guidelines for management of the City’s fiscal operations. These fiscal policies are established through the Municipal Code, Administrative Instructions, Reserves Policy, Debt Management Polic and Investment Management Policy that incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities.

Municipal Code
Title 4 REVENUE AND FINANCE
Chapter 4.04 PURCHASING SYSTEM (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_04&frames=on) Chapter 4.08 GAS TAX STREET IMPROVEMENT FUND (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_08&frames=on)
Chapter 4.12 TRANSFER OF CITY TAX FUNCTIONS TO COUNTY (http://qcode.us/codes/southsanfrancisco/view.php? topic=4-4_12&frames=on)
Chapter 4.16 SALES AND USE TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_16&frames=on) Chapter 4.20 TRANSIENT OCCUPANCY TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_20&frames=on) Chapter 4.22 COMMERCIAL PARKING TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_22&frames=on) Chapter 4.24 REAL PROPERTY TRANSFER TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_24&frames=on)
Chapter 4.28 REVOLVING FUND (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_28&frames=on) Chapter 4.32 CLAIMS FOR MONEY, DAMAGES, AND REFUNDS (http://qcode.us/codes/southsanfrancisco/view.php? topic=4-4_32&frames=on)
Chapter 4.36 TRANSACTIONS AND USE TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_36&frames=on)
Administrative Instructions
No. 1 ~ Purchasing Procedures 
No. 2 ~ Travel and Training Policy and Reimbursement of Expenses  No. 4 ~ Budget Transfer Requests 
No. 5 ~ Budget Amendment Resolutions 
No. 6 ~ Use of City Credit Cards 
No. 7 ~ Project Accounting, Reporting, & Claims for Grant Reimbursement  No. 8 ~ Delegation of Purchasing Authority 
City of South San Francisco | FY2022-23 Budget Book Page 16 Reserves Policy
The Reserves Policy is designed to provide budget flexibility to the City Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities.

The GFOA Best Practices Recommendation for General Fund reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund reserves. Given that the City has reserves for equipment replacement, IT, workers’ compensation, general liability, OPEB, and an infrastructure replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues (excluding transfers in), which is between 15 and 20 percent.

The City’s Reserves Policy provides guidance to establish and maintain reserve levels for specific operating funds.

General Fund
Reserve for Emergencies
Commit two percent of General Fund operating revenues. This would cover one week of operations, and would be used to cover unanticipated costs from catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, or flooding, or other major calamities that require the activation of the Emergency Operations Center.

Reserve for Economic Contingencies
Commit seven percent of General Fund operating revenues. The reserve would be available to mitigate impact of local fluctuations in revenue due to local economic conditions and business relocations to the City’s budget.

Reserve for Future Economic Development Projects
The Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior period advances from the City. Those funds are committed for investments in economic development and/or outreach efforts that will result in revenue growth to the General Fund over time.

Government Finance Officers Association (GFOA) Best Practices Recommendation The Government Finance Officers Association (GFOA) Best Practices Recommendation for General Fund Reserves states that at a minimum, two months of operating revenues (equivalent to 15-20 percent of annual revenues) should be held in reserves to fund the types of contingencies already in the City’s Reserves Policy (above).

Therefore, the General Fund Unrestricted Reserve will be the difference between two months of revenues (15-20 percent of annual revenues) and the above reserves.

Excess Funds
Funds in excess of the Reserves Policy above will be deposited in the following reserves that reside outside the General Fund:

The Infrastructure Reserve was created to address critical infrastructure replacement and/or deferred facility improvements.

The CalPERS Stabilization Reserve was created to address volatility with CalPERS, the entity with which City contracts for employee pension benefits.

These funds are still under City Council purview, and could be used for any valid City budgeting purpose.

Equipment Replacement Fund
Vehicle Replacement Reserve
A recent analysis of the City’s vehicle fleet indicated that $2.0 million is needed on an annual basis to build up replacement costs for vehicles based on useful life and maintenance costs. Staff recommends that the City maintain at least 75 percent of the annual replacement costs in reserves to ensure a well-maintained fleet.

Parking District Fund
Maintenance Reserve
The estimated cost to replace the elevators at the Miller Parking Garage is $480,000. Staff recommends that the City maintain that amount in reserves within the Parking District Fund.

City of South San Francisco | FY2022-23 Budget Book Page 17 Debt Management Policy
The Debt Management Policy (the “Debt Policy”) of the City of South San Francisco (the “Issuer”) was approved by the Issuer’s City Council on September 6, 2017 through resolution 107-2017. The Debt Policy may be amended by the City Council as it deems appropriate from time to time in the prudent management of the debt of the Issuer. The Debt Policy applies to the Issuer and all subordinate entities of the Issuer for which the City Council serves as the governing board.

Findings
The Debt Policy is intended to comply with Government Code Section 8855(i), effective on January 1, 2017, and shall govern all debt undertaken by the Issuer. The Issuer hereby recognizes that a fiscally prudent debt policy is required in order to:

Maintain the Issuer’s sound financial position.

Ensure the Issuer has the flexibility to respond to changes in future service priorities, revenue levels, and operating expenses.

Protect the Issuer’s credit-worthiness.

Ensure that all debt is structured in order to protect both current and future taxpayers, ratepayers and constituents of the Issuer.

Ensure that the Issuer’s debt is consistent with the Issuer’s planning goals and objectives and capital improvement program or budget, as applicable.

Policies
Purposes For Which Debt May Be Issued
(i) Long-Term Debt. Long-term debt may be issued to finance the construction, acquisition, and rehabilitation of capital improvements and facilities, equipment and land to be owned and operated by the Issuer. (a) Long-term debt financings are appropriate when the following conditions exist: When the project to be financed is necessary to provide basic services. When the project to be financed will provide benefit to constituents over multiple years. When total debt does not constitute an unreasonable burden to the Issuer and its taxpayers and ratepayers. When the debt is used to refinance outstanding debt in order to produce debt service savings or to realize the benefits of a debt restructuring.
(b) Long-term debt financings will not generally be considered appropriate for current operating expenses and routine maintenance expenses.
(c) The Issuer may use long-term debt financings subject to the following conditions:

The project to be financed must be approved by the City Council.

The weighted average maturity of the debt (or the portion of the debt allocated to the project) will not exceed the average useful life of the project to be financed by more than 20%.

The Issuer estimates that sufficient revenues will be available to service the debt through its maturity.

The Issuer determines that the issuance of the debt will comply with the applicable state and federal law. (ii) Short-term debt. Short-term debt may be issued to provide financing for the Issuer’s operational cash flows in order to maintain a steady and even cash flow balance. Short-term debt may also be used to finance short-lived capital projects; for example, the Issuer may undertake lease-purchase financing for equipment. (iii) Financings on Behalf of Other Entities. The Issuer may also find it beneficial to issue debt on behalf of other governmental agencies or private third parties in order to further the public purposes of Issuer. In such cases, the Issuer shall take reasonable steps to confirm the financial feasibility of the project to be financed and the financial solvency of any borrower and that the issuance of such debt is consistent with the policies set forth herein.

Types of Debt
The following types of debt are allowable under the Debt Policy:
general obligation bonds
bond or grant anticipation notes
lease revenue bonds, certificates of participation and lease-purchase transactions other revenue bonds and certificates of participation
tax and revenue anticipation notes
land-secured financings, such as special tax revenue bonds issued under the Mello-Roos Community Facilities Act of 1982, as amended, and limited obligation bonds issued under applicable assessment statutes City of South San Francisco | FY2022-23 Budget Book Page 18 tax increment financing to the extent permitted under state law conduit financings, such as financings for affordable rental housing and qualified 501c3 organizations The Issuer may from time to time find that other forms of debt would be beneficial to further its public purposes and may approve such debt without an amendment of this Debt Policy.

Debt shall be issued as fixed rate debt unless the Issuer makes a specific determination as to why a variable rate issue would be beneficial to the Issuer in a specific circumstance.

Relationship of Debt to Capital Improvement Program and Budget The Issuer is committed to long-term capital planning. The Issuer intends to issue debt for the purposes stated in this Debt Policy and to implement policy decisions incorporated in the Issuer’s capital budget and the capital improvement plan.

The Issuer shall strive to fund the upkeep and maintenance of its infrastructure and facilities due to normal wear and tear through the expenditure of available operating revenues. The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements that are the result of normal wear and tear.

The Issuer shall integrate its debt issuances with the goals of its capital improvement program by timing the issuance of debt to ensure that projects are available when needed in furtherance of the Issuer’s public purposes.

The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements in circumstances when the sole purpose of such debt financing is to reduce annual budgetary expenditures.

The Issuer shall seek to issue debt in a timely manner to avoid having to make unplanned expenditures for capital improvements or equipment from its general fund.

Policy Goals Related to Planning Goals and Objectives
The Issuer is committed to long-term financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration. The Issuer intends to issue debt for the purposes stated in this Policy and to implement policy decisions incorporated in the Issuer’s annual operations budget.

It is a policy goal of the Issuer to protect taxpayers, ratepayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs.

The Issuer will comply with applicable state and federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges. When refinancing debt, it shall be the policy goal of the Issuer to realize, whenever possible, and subject to any overriding non- financial policy considerations, (i) minimum net present value debt service savings equal to or greater than 3.0% of the refunded principal amount, and (ii) present value debt service savings equal to or greater than 100% of any escrow fund negative arbitrage.

Internal Control Procedures
When issuing debt, in addition to complying with the terms of this Debt Policy, the Issuer shall comply with any other applicable policies regarding initial bond disclosure, continuing disclosure, post-issuance compliance, and investment of bond proceeds.

The Issuer will periodically review the requirements of and will remain in compliance with the following:
any continuing disclosure undertakings under SEC Rule 15c2-12, any federal tax compliance requirements, including without limitation arbitrage and rebate compliance, related to any prior bond issues, and
the Issuer’s investment policies as they relate to the investment of bond proceeds.

Proceeds of debt will be held either (a) by a third-party trustee, which will disburse such proceeds to the Issuer upon the submission of one or more written requisitions, or (b) by the Issuer, to be held and accounted for in a separate fund or account, the expenditure of which will be carefully documented by the Issuer.

City of South San Francisco | FY2022-23 Budget Book Page 19 Investment Management Policy
Purpose
The following statement is intended to provide guidelines for the “Prudent Investor Standard” of investment of the City’s temporary idle cash and to outline the policies for an effective cash management system.

Prudent Investor Standard: Management of the City’s investments is governed by the Prudent Investor Standard as set forth in the California Government Code 53600.3:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” The City’s cash management system’s goal is to accurately monitor and forecast revenues and expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield possible as long as investments meet the criteria established for safety and liquidity. This Investment Policy applies to all City funds except retirement, pension, or bond proceeds or bond reserves, which have their own constraining requirements.

The investment policies and practices of the Treasurer of the City of South San Francisco are based upon federal, state, and local laws as well as prudent money management. The primary objectives of these policies are, in priority order:

1. To assure compliance with all federal, state, and local laws governing the investment of monies.

2. To maintain the principal of the City’s investments.

3. To remain sufficiently liquid to meet all expenses.

4. After safety and liquidity are assured, to generate the maximum amount of investment income within the parameters of this statement of investment policy.

Investment Objectives

1. SAFETY OF PRINCIPAL is the foremost objective of the Investment Policy. The Treasurer shall seek to ensure that capital losses are avoided with each investment transaction. The objective is to mitigate credit risk (the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt) and interest rate risk (the market value of the security in the portfolio will fall due to changes in general interest rates).

2. LIQUIDITY is the second most important objective of the Investment Policy. It is important that a portion of the portfolio contain investments, which can be easily liquidated with minimal, or no risk to principal and/or interest. The longest maturity of any investment shall be five years. The portfolio shall be structured so that sufficient funds are readily available to meet all reasonably anticipated operating expenses.

3. YIELD is the return earned on monies invested. The City’s funds shall be designed to attain a rate of return throughout budgetary and economic cycles which is approximately equal to the return on a Market Benchmark Index which will be reported to the City Council on a periodic basis. The current index that is consistent with this policy, the market, and the cash flow needs of the City is the 1-5 year Government Index. Yield will be considered only after the basic requirements of safety, liquidity, and credit quality have been met.

Investment Policy
The City is governed by the California Government Code, Section 53600 et.seq. Within the context of these limitations, the following investments are authorized:

U.S. TREASURY SECURITIES for which the full faith and credit of the U.S. are pledged for the payment of principal and interest.

There is no limit to the percentage of the portfolio that can be invested in U.S. Treasuries. However, their maturities shall be limited to 5 years or less.

City of South San Francisco | FY2022-23 Budget Book Page 20 FEDERAL AGENCY OR UNITED STATES GOVERNMENT SPONSORED ENTERPRISE OBLIGATIONS, or other instruments, including those issued by federal agencies or United States government-sponsored enterprises. The amount of any one issuer shall not exceed 25 percent of the portfolio, with the maturity not to exceed 5 years. Examples include the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Tennessee Valley Authority (TVA).

SUPRANATIONALS securities that are unsubordinated obligations issued by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB). The securities must be rated in a rating category of “AA” or higher by a nationally recognized statistical rating organization. No more than 30% of the total portfolio may be invested in these securities. No more than 10% of the total portfolio shall be invested in any single issuer. The maximum maturity of any security of this type shall not exceed five years.

CORPORATE MEDIUM TERM NOTES issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service. Purchases of medium-term notes may not exceed 30 percent of the City’s surplus money which may be invested pursuant to this section. The maximum maturity shall not be greater than 5 years ASSET BACKED SECURITIES including mortgage pass‑through, collateralized mortgage obligation, mortgage‑backed or other pay‑through bond, equipment lease‑backed certificate, consumer receivable pass‑through certificate, or consumer receivable‑backed bond with a maximum maturity of five years; excluding issuers of the US Government of its agencies.

Securities eligible for investment under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20 percent of the City’s surplus money that may be invested pursuant to this section.

COMMERCIAL PAPER must be of prime quality of the highest rating by both Moody’s and Standard and Poor’s (P-1 by Moody’s and A-1 by Standard and Poor’s). Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500,000,000. There are also limitations as to the total percent (25%) of the portfolio that may be invested in commercial paper, the time of investment (270 days) and the amount of any one issuer shall not exceed 5 percent of the portfolio.

NEGOTIABLE CERTIFICATES OF DEPOSIT issued by a nationally or state chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state licensed branch of a foreign bank. The amount of a negotiable certificate of deposit insured up to the FDIC limit does not require any credit ratings. Any amount above the FDIC insured limit must be issued by institutions which have short term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO.

No more than 30% of the total portfolio may be invested in negotiable certificates of deposit and no more than 5% of the portfolio may be invested in any single issuer. The maximum maturity shall not be greater than 5 years REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by agreement, the seller will repurchase the securities on or before a specified date and for a specified amount. The maturity should not exceed ninety days. Repos should only be purchased when a purchase agreement is executed with a bank in which the underlying security shall have a market value of at least: 102% for U.S. Treasuries or 105% for U.S. Agencies of the funds borrowed. Pledged securities must be held by a third party custodian. The issuing counter party shall be rated in a rating category of “AA” or its equivalent or better by nationally recognized rating services (Standard and Poor’s and Moody’s).

THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the State Treasurer whose permitted investments are identified in the Government Code Section 164291. LAIF offers high liquidity as deposits and withdrawals can be wired to and from South San Francisco on the same day, provided the request is made before 10:00 A.M. No maximum limit for LAIF is set by this investment policy.

MUTUAL FUNDS are shares of beneficial interest issued by diversified management companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must strive to maintain a net asset value of $1.00 per share at all times and:
a. Attain the highest ranking in the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services; or
b. Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in securities and obligations, and with assets under management in excess of five hundred million dollars; and
City of South San Francisco | FY2022-23 Budget Book Page 21 c. Invest solely in those securities and obligations authorized by Sections 53601 and 53635 of the California Government Code. Where the City’s Investment Policy may be more restrictive than the State Code, the Policy authorizes investments in mutual funds that shall have minimal investment in securities otherwise restricted by the City's Policy.

Minimal investment is defined as less than 5 percent of the mutual fund portfolio.

Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio invested with any one institution.

Prohibited Investments
Instruments not expressly authorized are prohibited. In accordance with Government Code Section 53601.6, investment in inverse floaters, range notes or mortgage derived interest-only strips is prohibited, as are derivatives. Investment in any security that could result in a zero interest accrual if held to maturity is also prohibited.

Authorized Investments Personnel
The City Treasurer and any Deputy Treasurers he or she appoints are authorized to approve investment transactions. Deputy Treasurers shall include at a minimum the City Finance Director.

Mitigating Credit Risk
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City shall mitigate credit risk by adopting the following strategies:

1. No more than 5% of the total portfolio may be invested in securities of any single issuer, other than:
a. U.S. Treasuries and LAIF, which have no limit; and
b. U.S. Agencies, which shall be limited to no more than 25% of the portfolio in any one issuing Agency. Supranational and Money Market Mutual Fund securities shall be limited to no more than 10% of the portfolio in any one issuer.

2. The City Treasurer may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences; and,

3. If securities owned by the City are downgraded to a level below the credit quality required by this Investment Policy, it shall be the City Treasurer’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.
a. If a security is downgraded, the Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.

Depository Services
Monies must be deposited in state or national banks, state or federal savings and loan associations, or state or federal credit unions in the state of California. The monies may be in inactive deposits, active deposits, or interest-bearing active deposits.

The deposits in any institution cannot exceed the amount of the bank’s or savings and loan’s paid up capital and surplus.

The bank, savings and loan, or federal credit union must secure the active and inactive deposits with eligible government securities having a market value of at least 110% of the total amount of the deposits.

Funds held in a bank should be limited to weekly cash flow needs, and excess funds should be either invested in LAIF or a money market mutual fund. Any depository institution used by the City should provide overnight sweep vehicles that comply with this Investment Policy and the State Government Code.

Qualified Dealers and Institutions
Except for transactions with the State and County investment pools, the City shall transact investment business only with banks, savings and loans, and with investment securities dealers as City of South San Francisco | FY2022-23 Budget Book Page 22 defined in Government Code Section 53601.5:
“The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or statechartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank.” The City Treasurer shall investigate institutions that wish to do business with the City in order to determine if they are adequately capitalized, make markets in securities appropriate to the City’s needs. Specifically, in order to achieve these objectives:

The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted by all financial institutions with which the City has an investment relationship on an annual basis. The certification shall state that the institution has reviewed the City's investment management plan and that it will:
· Exercise due diligence in monitoring the activities of its officers and employees engaged in transactions with the City. · Ensure that all of its officers and employees offering investments to the City are trained in the precautions appropriate to public sector investments.

In order to be qualified for use by the City, a qualifying institution must have:
a. At least three years experience operating with California municipalities. In addition, individual traders or agents representing a dealer must have a minimum of one year experience operating with California municipalities; b. An inventory of trading securities of at least $10 million.

Safekeeping and Custody of Securities
To protect against potential losses caused by the collapse of individual securities dealers, all securities owned by the City, except for investments with LAIF, Repurchase Agreements as authorized in this Policy shall be kept in safekeeping by a third party custodian acting as agent for the City under the terms of a custody agreement executed by the bank and by the City.

These funds will be held in the City’s name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities are deposited to the third party safe keeper prior to release of the City’s funds to the broker, for a purchase, and ensures that cash is deposited with the safe keeper prior to release of the City’s security for a sale.

Competitive Purchase and Sale of Allowed Securities
Except for purchases in LAIF or with a Mutual Fund otherwise authorized in this Policy, any purchase or sale of individual securities shall be made after soliciting at least three quotes from authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker that offers the best executable price for the security. In the case of a tie of two or more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to investment quotes for six months.

Ethics and Conflicts of Interest
The City Treasurer and Deputy City Treasurers shall file a State Form 700 annually, wherein they must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which said officials may be involved and which could create a conflict of interest with the proper execution of their offices or impair their ability to make impartial decisions.

Reporting
The Treasurer shall present to the City Council a quarterly report showing the types of investments, institutions of investment, dates of maturity, amounts of deposit, current market value for all securities, rates of interest, and other such data as may be required by the City Council.

City of South San Francisco | FY2022-23 Budget Book Page 23 Investment Oversight Committee
The City shall establish an Investment Oversight Committee that shall meet at least quarterly. The committee shall consist of, at a minimum, the City Treasurer, the City Manager, and the Finance Director.

The purpose of the committee is to:

Review the portfolio on a quarterly basis to ensure compliance with the City’s Investment Policy and the requirements of the State of California.

Make recommendations to Council to change the Investment Policy where appropriate.

Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City’s investments.

The City Treasurer will report on any recommendations and/or actions taken by the Investment Oversight Committee in his/her quarterly investment reports to the full City Council. The Investment Oversight Committee shall meet and report at least semi-annually with the Finance/Budget/Investment Committee of the City Council.

Internal Controls
The Treasurer and the Finance Director are responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the structure shall be designed to provide reasonable assurance that these objectives are met.

Management responsibility for the investment program is delegated to the elected City Treasurer who shall be responsible for all investment transactions. The Deputy City Treasurer(s), appointed by the City Treasurer, acts at the discretion and direction of the City Treasurer.

Wire Transfer Confirmations
Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer shall be confirmed by the bank with a second person, either a Deputy Treasurer or an authorized person within the Finance Department, prior to the completion of that wire transfer. Recurring/repetitive wire transactions, such as with LAIF, or to meet regular debt service payments, may be exempted from a second confirmation requirement, provided that a list of recurring wire transfers is established with the bank and that both the City Treasurer and the Finance Director approve the list.

Policy Review
This Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of safety of principal, liquidity, and yield. The Policy should also be relevant to current law, financial and economic trends, and should meet the needs of the City of South San Francisco.

City of South San Francisco | FY2022-23 Budget Book Page 24

BUDGET OVERVIEW
City of South San Francisco | FY2022-23 Budget Book Page 25 About the Budget
Budget Document
The City usually prepares a biennial budget as a management tool to plan and control the City's revenues and operational expenditures over the two-year fiscal period, where a fiscal year begins July 1st and ends the following June 30th. However, for FY2022-23, due to continued uncertainty caused by the COVID-19 pandemic and its impact on revenue sources and City activities, the decision was made to produce a one-year budget, with a view to potentially returning to a two-year budget in the near future. In June 2021, the City moved away from the manually intensive process of creating a physical budget book document and implemented the new and more user-friendly online and interactive Cleargov budget platform. This new platform includes all information typically found in a traditional budget book including a transmittal letter from the City Manager, historical and demographic information about the city, statement of values and strategic priorities, details of the budget process, overview of the budget, department summaries, fund summaries, revenue and expenditure breakdowns, capital improvement plan details and details of debt outstanding.

Budget Basis
In accordance with the Governmental Accounting Standards Board (GASB), the City’s funds are grouped into three fund types; governmental, proprietary, and fiduciary. Each fund type is divided into major and non-major where a major fund represents a fund or fund category that has revenues and expenditures that equal more than ten percent of the City's entire appropriated budget. Each fund is further classified into the following categories; general fund, special revenue, CIP, enterprise and internal service. This budget document will focus in more detail on the General Fund, as it is the main operating fund of the City.

The City budgets and accounts for governmental funds on a modified accrual basis, except for encumbrances and the Capital Improvement Fund. This means that revenues are recognized when measurable and available. As an example, when the City issues an accounts receivable invoice, the revenue is recognized even though the cash has not been deposited in the bank. The City considers revenues reportable if they are collected within sixty days of year end. Expenditures are recognized when the liability is incurred, except for the interest in general long-term obligations which is recorded when due. All expenditure appropriations lapse at the fiscal year end.

The City budgets and accounts for Proprietary Funds on a full accrual basis.

Encumbrances are considered expenditures in the year of the purchase order issuance. If the encumbrance is unused at year end, it is re-appropriated the following year, unless no longer needed, in which case the purchase order is closed, the encumbrance is removed and the unused amount flows back to fund balance.

The Capital Improvement Fund is adopted on a multi-year project basis but reviewed each year during the normal budget cycle when adjustments can be made to existing projects and new projects introduced. Funds for specific projects receive an annual appropriation and any unused appropriation is rolled forward to the following year unless the budget is no longer needed.

City of South San Francisco | FY2022-23 Budget Book Page 26 Budget Process and Timeline
Budget Process
The operating budget, laid out by department and by major fund, is first presented in May to the Budget Standing Committee (BSC) which is made up of two City council members who review the initial proposal. Following input from the BSC, any required updates are made prior to a Study Session where the updated operating budget is presented to the full City Council with an opportunity for public input. Any additional changes are incorporated following the Study Session and prior to final adoption of the budget at a regular City Council meeting later in June, whereupon amounts stated in the budget documents presented to Council become appropriations in the new fiscal year for the various City departments and funds. Appropriations are controlled at the individual account level. CIP project budgets are adopted and controlled at the project level. The City Council may amend the budget by resolution during the fiscal year.

The resolution to adopt the operating budget presented to the City Council includes the guidelines of how the budget may be increased without a resolution approved by the City Council. To summarize the guidelines outlined in the resolution; the Director of Finance may increase the expense and revenue budgets where there is a zero net impact on the fund and the City Manager may authorize the transfer of budget amounts between projects within the same fund. All other budgetary changes after the budget adoption are subject to approval by the City Council.

In addition to any budget amendment that may occur during the fiscal year, the Finance department presents a mid-year review of expenditures and revenues of the City’s finances to the City Council, usually following release of the final audited financial statements from the previous fiscal year. At the time of the mid-year budget review, Finance can recommend budget amendments to the City Council.

To further assist the City and its departments to track revenues and expenditures, budgets are divided into the following categories:

Revenue Types

1. Taxes: Collected on property and sales, transient occupancy (hotel tax), business license, and use of parking facilities;

2. Franchise Fees: Paid by utility companies (i.e. cable, telephone, garbage) to operate within the City;

3. Licenses & Permits: Includes fees paid for building, planning, and fire inspections and permits; alarm registrations;

4. Fines & Forfeitures: The City’s share of traffic related fines, code enforcement, library fines, and false alarm fines;

5. Intergovernmental: Includes grants from local, county, state, and federal government agencies;

6. Charges for Services: Includes paramedic and basic life support service fees, certain police service fees, charges for recreational classes, day care, and library programs, as well as the General Fund administration fee charged to other funds;

7. Use of Money & Property: Includes revenue from land rental and interest income;

8. Other Financing Sources: Accounts for the proceeds of debt issuance;

9. Other Revenues: Includes donations to various City programs and one-time revenues that cannot be categorized in another revenue area;

10. Transfers: This revenue source reflects internal transfers between funds. Some revenues such as Gas Tax are deposited into a special revenue fund then transferred to the fund where the expenditures are recorded.

Expenditure Types:

1. Salaries & Benefits: These are expenditures for employee salaries, health benefits, retirement benefits, insurance, and other miscellaneous benefits;

2. Supplies & Services: These expenditures are for contract services, consultants, office supplies, utilities, etc.;

3. Capital Outlay: These expenditures are reserved for purchases of land, vehicles, or equipment;

4. Debt Service: This expenditure category is used to pay for principal and interest of loans, bonds, leases, and other credit issued to the City

5. Interdepartmental Charges: These expenditures include departmental liability insurance, charges for vehicle maintenance done at the City Garage, and charges for computer support provided by the Information Technology Department;

6. Transfers: These expenditures are internal transfers from one fund to another fund.

City of South San Francisco | FY2022-23 Budget Book Page 27 Budget Timeline
The process to develop the operating budget begins in the middle of the current fiscal year. Over a period of six months, the Finance Department collaborates with the City Council, City Manager, and department executives to formulate and refine budget projections for the upcoming fiscal year. The following table outlines the steps in preparation of a typical one-year budget.

City of South San Francisco | FY2022-23 Budget Book Page 28 Fund Structure
The City of South San Francisco's accounting system is split into a number of different funds, each of which has a different purpose and created to account for revenues and expenditures restricted by federal or state law, or specific programs enacted by council, or unrestricted for general use. Each fund is classified in accordance with guidance from the Governmental Accounting Standards Board (GASB) into Governmental, Proprietary or Fiduciary, which determines its accounting treatment, and further classified into major/non-major funds based on the percentage of city-wide revenues and expenditures accounted for within the fund. Many of these funds are also budgeted in addition to the City's main General Fund. Details of the budget for each of these funds is included in the Fund Summaries section of the budget. A list of the City's budgeted funds are given below.

Governmental Funds
Major Governmental Funds
General Fund – The General Fund is always considered a major fund. It accounts for all financial resources except those accounted for in other funds and provides services traditionally associated with government such as administration, public safety, library, parks and recreation and maintenance outside of those accounted for in other funds. Revenues include property tax, sales tax, transient occupancy tax, licenses and permits, charges for services, grants, rents, interest income and donations.

Measure W - Accounts for revenue from a transactions and use tax approved by South San Francisco voters in November 2015. Revenues in this fund primarily fund debt service on bond issuances related to large capital improvement projects such as the new Civic Center Campus, Street Rehabilitation and Solar Roof Installation at the City's corporation yard.

Developer Deposit Fund – Accounts for deposits from developers to pay for services required to review planning applications. Primary reserves include General Plan Maintenance Reserve and Permit Program Maintenance Reserve.

City Housing Fund – Accounts for Housing Successor activities for low and moderate area median income (AMI).

Capital Improvement Fund – Accounts for revenues and expenditures associated with the acquisition, construction, or improvement of City owned facilities and infrastructure. Funding comes from the General Fund, Special Revenue Funds, grants and fees.

Capital Infrastructure Fund – Accounts for funds to address city-wide infrastructure liabilities generated during the Great Recession.

Capital Improvements - Civic Campus Phase I (Police Station) (Bond-funded) - Accounts for the bond-funded element of Phase I of the Civic Center Campus design and construction capital improvement project.

Capital Improvements - Civic Campus Phase I (Police Station) (non-Bond-funded) - Accounts for the non-bond funded element of Phase I of the Civic Center Campus design and construction capital improvement project.

Capital Improvements - Street Pavement (Bond-funded) - Accounts for the street pavement rehabilitation capital improvement projects that are funded by bond issuance.

Capital Improvements - Solar Rooves (Bond-funded) - Accounts for the solar roof installation capital improvement project funded by bond issuance.

Capital Improvements - Civic Campus Phase II (LPR) (Bond-funded) - Accounts for Phase II of the Civic Center Campus construction and solar roof installation capital improvement project that is bond-funded.

Capital Improvements - Orange Memorial Park Ballfield (Bond-funded) - Accounts for bond-funded element of the construction of a new ballfield at Orange Memorial Park.

Capital Improvements - Orange Memorial Park Playground (Bond-funded) - Accounts for bond-funded element of a replacement playground at Orange Memorial Park.

Capital Improvements - Aquatic Center (Bond-funded) - Accounts for construction of a new aquatics center, which includes a new swimming pool, at Orange Memorial Park. This is fully-funded by bond financing.

City of South San Francisco | FY2022-23 Budget Book Page 29 Capital Improvements - Colma Creek Bridges (Bond-funded) - Accounts for bond-funded element of replacement of two pedestrian bridges over Colma Creek at Orange Memorial Park.

Non Major Governmental Funds
Park-in-Lieu Fees Fund - Accounts for fees received in-lieu of park land dedication in proposed residential subdivision developments. Fees received into this fund can only be used for acquiring land and developing new park and recreation facilities or for rehabilitation of existing parks and related facilities.

Gas Tax – Accounts for State monies received and expended for street or storm drain improvements, repairs, engineering, and administration under Streets and Highway Code Sections 2103, 2105, 2106, 2107, 2107.5 and Road Rehabilitation Act of 2017. Includes sales tax on gasoline received from the State’s Traffic Congestion Relief Fund.

Measure A: ½ Cent Transportation Sales Tax Fund – Accounts for the half-cent sales tax in the County of San Mateo that provides resources for street repairs and improvements, transit improvement and traffic congestion relief.

Road Maintenance & Rehabilitation Act (SB1) Fund - Accounts for receipt and expenditure of funds from the state that are used solely towards the rehabilitation of streets within the City.

Measure W: ½ Cent Congestion Relief and Road Repair Fund – This is a new fund for FY19-20 that accounts for the halfcent sales tax approved by San Mateo County voters in November 2018. The City receives a portion of the sales tax receipts for road repair.

Community Development Block Grant Fund – Accounts for Federal monies received to be expended for development of social services for lower-income residents.

Common Greens Maintenance District Funds – Accounts for property taxes earmarked to provide funds for the maintenance of landscaped areas within designated housing developments also known as West Park Maintenance District 1 & 2, Stonegate Maintenance District and Willow Gardens Maintenance District. These property taxes come out of the City’s regular property tax allocation.

Solid Waste Reduction Fund – Accounts for solid waste franchise revenues received to support environmental compliance costs associated with solid waste. A portion of the revenues are used to support the monitoring and remediation of the closed Oyster Point landfill.

Supplemental Law Enforcement Fund - Accounts for the receipt and expenditure of funds from the state via the county of San Mateo to be spent on front-line law enforcement services.

City Programs Fund – Accounts for funds and donations that are dedicated for specific City Departments or programs.

Primary reserves include Asset Seizure and Project Read.

Sewer Capacity Charge Fund - Accounts for sewer capacity charges paid by users that connect to sewer facilities for the first time and by users who increase their sanitary sewer usage. Fees can be used to fund the replacement or upgrade of sewer infrastructure within the City.

Consolidated Impact Fee Funds – Accounts for various Mitigation Fee Act funds, including the East of 101 Traffic Impact Fees, East of 101 Sewer Impact Fees, Child Care Impact Fee, Bicycle and Pedestrian Impact Fee, Park Land Acquisition Fee, Park Construction Fee, and the Public Safety Impact Fee. These funds cannot be used for operations, and serve as funding sources for capital improvement projects.

Proprietary Funds
Major Proprietary Funds
Sewer Enterprise Fund – Accounts for user charges supporting the operation, maintenance, and capital renovation of the wastewater collection and treatment system. The City co-owns and operates a regional treatment plant with the City of San Bruno.

City of South San Francisco | FY2022-23 Budget Book Page 30 Parking District Fund – Accounts for meter and parking permit fees used to maintain or expand parking facilities in the downtown area.

Storm Water Fund – Accounts for user charges sustaining the Storm Water Management Program mandated by state and federal authorities. In order to meet the increasingly strict environmental requirements, the General Fund and Gas Tax Fund subsidize the Storm Water Fund.

Non Major Proprietary Funds
City Service Fund – Internal service fund that accounts for vehicle maintenance services provided to City departments.

Self-Insurance Fund – Internal service fund that accounts for costs associated with workers compensation and general liability.

Health and Benefits Fund – Internal service fund that accounts for health and retirement benefits paid on behalf of eligible City employees.

Equipment Replacement Fund – Internal service fund that accounts for ongoing equipment and vehicle purchases as well as resources set-aside for future replacement of City vehicles and equipment.

Information Technology Fund – Internal service fund that accounts for information technology services provided to City departments.

PEG Access Fund – This fund accounts for the one percent of money set aside from franchise fees that are used to support public, educational and governmental (PEG) channels.

City of South San Francisco | FY2022-23 Budget Book Page 31 Operating Funds Titles and Types
All of the funds in the following table are appropriated by the City Council. They are categorized into Governmental and Proprietory funds in line with the GASB fund classifications, classified into major and non-major funds, and further subcategorized into general fund, enterprise fund, special revenue fund, CIP fund or internal service fund. The Internal Service Funds are paid through charges to departments in all other funds.

City of South San Francisco | FY2022-23 Budget Book Page 32 Relationships between Funds and Departments
Some operating departments use funds other than the General Fund for departmental activities as shown in the table below.

City of South San Francisco | FY2022-23 Budget Book Page 33 Appropriations Limit
In November 1979, California voters approved Proposition 4, which created Article XIIIB of the State Constitution, a state law that requires the state and local governments to adopt an annual appropriation limit. This limit, also referred to as the "Gann Limit", establishes a limit on tax proceeds that may be appropriated for spending in a given fiscal year. The limit allows the City's spending of tax proceeds to increase only by population growth and cost-of-living factors from the base year of 1978- 1979. Since its initial passage, the Gann Limit calculation has been modified through various propositions. The most recent modification was approved by the voters in 1990 under Proposition 111 which the GANN limit is calculated based on previous year's appropriations plus a per capita personal income (CPI) change percentage and a population change percentage.

Currently, the City of South San Francisco uses the CPI and population statistics provided by the California Department of Finance to formulate the Gann Limit for the City for each fiscal year.

For Fiscal Year 2022-23, the City is projected to be $69.2 million under the Gann Limit as shown in the table below.

City of South San Francisco | FY2022-23 Budget Book Page 34

FUNDING SOURCES
City of South San Francisco | FY2022-23 Budget Book Page 35 FY2022-23 City-wide Budgeted Revenues
Total budgeted city-wide revenues (excluding inter-transfers) are $27.8 million lower than in the adopted FY2021-22 budget.

This is due to the larger $104 million bond proceeds budgeted to be received in FY2021-22 compared to the $65 million of bond proceeds budgeted in FY2022-23. 44.2% of the citywide revenues budgeted in FY2022-23 are accounted for by the General Fund ($119 million which excludes transfers in). $269,285,313
-$27,828,924
(-9.37% vs. prior year)
Budgeted City-wide Revenues vs Historical Actuals
Actual Budgeted
FY2021 FY2022 FY2023
0 100M
200M
300M
400M
City of South San Francisco | FY2022-23 Budget Book Page 36 Budgeted Revenues by Fund
General Fund (100) (44.2%)
Capital Improvements - Aquatics
Center Bond-funded (524) (18.2%)
Capital Improvements - Aquatics
Center Bond-funded (524) (18.2%)
Sewer Enterprise Fund (710) (11.2%)
Benefififits Fund (783) (5.6%)
Measure W (101) (5.1%)
Capital Improvement - OMP
Ballfifield Bond-funded (522) (4.6%)
Capital Improvement - OMP
Ballfield Bond-funded (522) (4.6%)
Self Insurance Fund (782) (2.4%)
Information Technology (785) (1.4%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (0.8%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (0.8%)
Gas Tax Fund (210) (0.8%)
Millions
Consolidated Impact Fees
Affordable Housing Fund (205)
Developer Deposits (270)
City Programs Special Rev Fund (280)
Transit Station Enhancement In-Lieu Fee (290)
Park In-Lieu Fee Fund
Genentench Prepaid Capital Projects (511)
Capital Infrastructure Reserve Fund (513)
Oyster Point Development (514)
Capital Improvements New Police Station (515)
Capital Improvements – Street Pavement Bond-funded (517) Capital Improvements – Solar Rooves Bond-funded (518)
Capital Improvements – Civic Campus Bond-funded (519)
Federal Aviation Grant Fund (221)
Supplemental Law Enforcement Services (260)
Special Revenue Fund (786)
Solid Waste Reduction (250)
City Housing Fund (241)
Sewer Capacity Charges (730)
Storm Water Fund (740)
Community Development Block Grant (222)
Smc Measure W 1/2 Cent Sales Tax (213)
Parking District Fund (720)
Road Mntc & Rehab (Sb1) (212)
Equipment Replacement (784)
1/2
FY2021
FY2022
FY2023
$0
$100
$200
$300
$-100
$400
General Fund (100) $109,290,970 $109,076,478 $112,354,656 $119,017,182 9.1% Measure W (101) $13,379,292 $12,708,000 $12,708,000 $13,800,000 8.6% Affordable Housing Fund (205) -$1,891,367 $0 $217,980 $0 0% Park In-Lieu Fee Fund
Name FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted vs.

FY2023
Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 37 Park In-Lieu Fee Zone 2 Fund (207) $25 $0 $0 $0 0%
Park In-Lieu Fee Zone 4 Fund (209) $8,454 $0 $0 $0 0%
Total Park In-Lieu Fee Fund: $8,479 $0 $0 $0 0%
Gas Tax Fund (210) $1,806,947 $1,901,008 $1,901,008 $2,114,642 11.2% Measure A-1/2 Transportation Sales Tax (211) $1,613,999 $1,552,755 $1,552,755 $1,945,452 25.3% Road Mntc & Rehab (Sb1) (212) $1,248,756 $1,300,000 $1,300,000 $1,300,000 0% Smc Measure W 1/2 Cent Sales Tax (213) $752,720 $600,000 $600,000 $853,534 42.3% Federal Aviation Grant Fund (221) $1,252 $4,000 $4,000 $4,000 0% Community Development Block Grant (222) $702,694 $573,254 $683,254 $764,878 33.4% Common Greens Maintenance District Funds
West Park Maint Dist 3 (231) $1,022,551 $915,387 $915,387 $933,695 2% Stonegate Ridge Maint (232) $392,479 $306,586 $306,586 $312,718 2% Willow Gardens Maint (233) $108,260 $83,974 $83,974 $85,653 2% West Park Maint Dist 1&2 (234) $687,040 $597,904 $597,904 $609,862 2% Total Common Greens Maintenance District
Funds:
$2,210,329 $1,903,851 $1,903,851 $1,941,928 2%
City Housing Fund (241) $178,383 $307,000 $307,000 $182,000 -40.7% Solid Waste Reduction (250) $206,295 $180,000 $180,000 $180,000 0% Supplemental Law Enforcement Services (260) $160,897 $100,000 $100,000 $100,000 0% Developer Deposits (270) $1,153,439 $0 $0 $0 0%
City Programs Special Rev Fund (280) $6,791,738 $0 $0 $0 0% Transit Station Enhancement In-Lieu Fee (290) $4,098 $0 $0 $0 0% Sewer Capacity Charges (730) $1,916,350 $200,000 $200,000 $200,000 0% Consolidated Impact Fees $12,615,308 $0 $0 $0 0%
Capital Improvements (510) $1,550,494 $4,999,000 $20,885,440 $1,717,051 -65.7% Genentench Prepaid Capital Projects (511) $890 $0 $0 $0 0% Capital Infrastructure Reserve Fund (513) $304,022 $0 $0 $0 0% Oyster Point Development (514) $723,301 $0 $0 $0 0%
Capital Improvements New Police Station (515) $117,607 $0 $0 $0 0% Capital Improvements – Street Pavement Bondfunded (517) $24,000,000 $24,000,000 $24,000,000 $0 -100%
Capital Improvements – Solar Rooves Bond-funded
(518)
$2,000,000 $2,000,000 $2,000,000 $0 -100%
Capital Improvements – Civic Campus Bond-funded
(519)
$78,526,565 $78,000,000 $78,000,000 $0 -100%
Capital Improvement - OMP Ballfield Bond-funded
(522)
$0 $0 $0 $12,300,000 N/A
Capital Improvement – OMP Playground
Replacement Bond-funded (523)
$0 $0 $0 $2,200,000 N/A
Capital Improvements - Aquatics Center Bondfunded (524) $0 $0 $0 $49,000,000 N/A
Name FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted vs.

FY2023
Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 38 Capital Improvements – OMP Colma Creek Ped
Bridges Replacement Bond-funded (525)
$0 $0 $0 $1,500,000 N/A
Sewer Enterprise Fund (710) $33,885,391 $30,252,292 $34,171,638 $30,148,227 -0.3% Parking District Fund (720) $771,508 $905,000 $905,000 $905,000 0% Storm Water Fund (740) $6,091,488 $443,000 $8,713,003 $419,676 -5.3% City Service Fund (781) $1,742,891 $1,741,923 $1,741,923 $1,741,923 0% Self Insurance Fund (782) $6,557,738 $4,634,604 $4,634,604 $6,499,952 40.2% Benefits Fund (783) $14,961,852 $14,437,572 $14,437,572 $15,001,788 3.9% Equipment Replacement (784) $1,429,046 $1,465,242 $1,465,242 $1,465,242 0% Information Technology (785) $3,841,132 $3,699,259 $3,699,259 $3,852,839 4.2% Special Revenue Fund (786) $157,322 $130,000 $130,000 $130,000 0% Total: $328,811,826 $297,114,237 $328,796,184 $269,285,313 -9.4% Name FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted vs.

FY2023
Proposed
(% Change)
Budgeted Revenues by Type
The pie chart below shows that the largest city-wide revenue category is taxes, accounting for 36.9% of all revenues. This is followed by Other Financing Sources at 24.1% which includes the $65 million of bond financing, and Charges for Services at

15.1%. the remaining 23.9% of revenues is made up of all other revenues including rent, interest income, franchise fees, fines, licensesand permits, and grants from other government agencies.

Taxes (36.9%)
Other Financing Sources (24.1%)
Charges for Services (15.1%)
Other Revenues (10.7%)
Licenses & Permits (5.8%)
Revenue From Other Agencies (3.2%)
Interest & Rent (2.3%)
Franchise Fees (1.8%)
Fines & Forfeitures (0.3%)
City of South San Francisco | FY2022-23 Budget Book Page 39 Millions
Fines & Forfeitures
Franchise Fees
Interest & Rent
Revenue From Other Agencies
Licenses & Permits
Other Revenues
Charges for Services
Other Financing Sources
Taxes
FY2021
FY2022
FY2023
$0
$100
$200
$300
$400
Revenue Source
Taxes $92,959,964 $88,145,440 $90,395,440 $99,465,705 12.8% Franchise Fees $4,652,550 $4,725,000 $4,725,000 $4,725,000 0% Licenses & Permits $15,589,001 $16,453,166 $16,453,166 $15,500,000 -5.8% Fines & Forfeitures $536,350 $681,975 $681,975 $715,824 5% Revenue From Other
Agencies
$15,170,755 $6,261,031 $33,189,768 $8,523,311 36.1%
Charges for Services $47,977,904 $45,727,762 $48,154,308 $40,534,878 -11.4% Interest & Rent $1,006,287 $4,892,545 $4,892,545 $6,128,469 25.3% Other Financing
Sources
$104,526,565 $104,000,000 $104,000,000 $65,000,000 -37.5% Other Revenues $46,392,450 $26,227,318 $26,303,982 $28,692,126 9.4% Total Revenue Source: $328,811,826 $297,114,237 $328,796,184 $269,285,313 -9.4% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 40

FUND SUMMARIES
City of South San Francisco | FY2022-23 Budget Book Page 41 FY2022-23 Budgeted Expenditures Summary - All Funds
The pie chart and table below show that the General Fund accounts for 32.8% of all city expenditures (including transfers). When all Capital improvements funds are considered together, they account for 33.5% of all expenditures. The City's main proprietary fund, the Sewer Enterprise, accounts for 8.1% of city-wide expenditures.

General Fund (100) (32.7%)
Capital Improvements - Other (20.8%)
Capital Improvements (12.8%)
Sewer Enterprise Fund (710) (8.1%)
Consolidated Impact Fees (5.4%)
Benefififits Fund (783) (4.1%)
Measure W (101) (3.5%)
Debt Service Fund (461) (2.2%)
Self Insurance Fund (782) (1.6%)
Equipment Replacement (784) (1.3%)
Information Technology (785) (1.2%)
Storm Water Fund (740) (0.8%)
Measure A-1/2 Transportation
Sales Tax (211) (0.8%)
Measure A-1/2 Transportation
Sales Tax (211) (0.8%)
General Fund (100)
Salaries And Benefits $87,405,535 $88,735,624 $89,741,554 $95,046,523 7.1% Supplies And Services $15,127,117 $15,802,672 $24,221,278 $19,097,148 20.8% Capital Outlay $0 $0 $310,000 $102,000 N/A
Interdepartmental $7,455,577 $7,387,247 $7,387,247 $7,361,099 -0.4% Transfers $3,884,196 $1,125,000 $4,598,660 $600,000 -46.7% Total General Fund (100): $113,872,426 $113,050,543 $126,258,738 $122,206,770 8.1% Measure W (101)
Salaries And Benefits $267,867 $393,090 $393,090 $398,622 1.4% Supplies And Services $95 $0 $12,675 $0 0%
Transfers $20,156,992 $8,646,783 $21,417,675 $12,744,450 47.4% Total Measure W (101): $20,424,954 $9,039,873 $21,823,440 $13,143,072 45.4% American Rescue Plan Act (201)
Supplies And Services $260,000 $0 $1,210,391 $0 0%
Transfers $0 $1,120,000 $4,669,609 $2,270,000 102.7%
Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 42 Total American Rescue Plan Act (201): $260,000 $1,120,000 $5,880,000 $2,270,000 102.7% Affordable Housing Fund (205)
Salaries And Benefits $138,797 $156,247 $156,247 $134,069 -14.2% Supplies And Services $1,099,503 $0 $217,980 $0 0%
Total Affordable Housing Fund (205): $1,238,300 $156,247 $374,227 $134,069 -14.2% Park In-Lieu Fee Fund
Park In-Lieu Fee Zone 4 Fund (209)
Supplies And Services $500,000 $0 $0 $0 0%
Transfers $496,309 $0 $836,469 $2,400,000 N/A
Total Park In-Lieu Fee Zone 4 Fund (209): $996,309 $0 $836,469 $2,400,000 N/A Total Park In-Lieu Fee Fund: $996,309 $0 $836,469 $2,400,000 N/A Gas Tax Fund (210)
Transfers $1,916,433 $1,754,648 $2,421,465 $1,890,605 7.7% Total Gas Tax Fund (210): $1,916,433 $1,754,648 $2,421,465 $1,890,605 7.7% Measure A-1/2 Transportation Sales Tax (211)
Transfers $1,889,208 $330,927 $1,882,795 $2,874,395 768.6% Total Measure A-1/2 Transportation Sales Tax (211): $1,889,208 $330,927 $1,882,795 $2,874,395 768.6% Road Mntc & Rehab (Sb1) (212)
Transfers $1,921,293 $1,700,000 $2,477,055 $1,300,000 -23.5% Total Road Mntc & Rehab (Sb1) (212): $1,921,293 $1,700,000 $2,477,055 $1,300,000 -23.5% Smc Measure W 1/2 Cent Sales Tax (213)
Transfers $733,382 $600,000 $641,753 $1,000,000 66.7%
Total Smc Measure W 1/2 Cent Sales Tax (213): $733,382 $600,000 $641,753 $1,000,000 66.7% Community Development Block Grant (222)
Salaries And Benefits $19,541 $0 $0 $0 0%
Supplies And Services $884,259 $367,461 $856,550 $488,520 32.9% Transfers $43,096 $0 $0 $0 0%
Total Community Development Block Grant (222): $946,896 $367,461 $856,550 $488,520 32.9% Common Greens Maintenance District Funds
West Park Maint Dist 3 (231)
Salaries And Benefits $428,479 $564,480 $564,480 $643,680 14% Supplies And Services $400,097 $355,775 $424,000 $402,575 13.2% Interdepartmental $106,580 $159,419 $159,419 $159,419 0% Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 43 Total West Park Maint Dist 3 (231): $935,157 $1,079,674 $1,147,898 $1,205,674 11.7% Stonegate Ridge Maint (232)
Salaries And Benefits $71,708 $112,380 $112,380 $119,494 6.3% Supplies And Services $60,475 $54,271 $72,446 $86,071 58.6% Interdepartmental $35,336 $52,544 $52,544 $52,544 0%
Total Stonegate Ridge Maint (232): $167,519 $219,195 $237,370 $258,108 17.8% Willow Gardens Maint (233)
Salaries And Benefits $8,026 $15,855 $15,855 $16,094 1.5% Supplies And Services $50,363 $50,373 $62,319 $82,173 63.1% Interdepartmental $7,877 $10,992 $10,992 $10,992 0%
Total Willow Gardens Maint (233): $66,266 $77,220 $89,166 $109,258 41.5% West Park Maint Dist 1&2 (234)
Salaries And Benefits $156,834 $303,628 $303,628 $311,241 2.5% Supplies And Services $256,102 $253,729 $294,986 $300,529 18.4% Interdepartmental $86,019 $120,435 $120,435 $120,435 0% Total West Park Maint Dist 1&2 (234): $498,956 $677,792 $719,049 $732,205 8% Total Common Greens Maintenance District Funds: $1,667,898 $2,053,880 $2,193,483 $2,305,245 12.2% City Housing Fund (241)
Salaries And Benefits $249,648 $203,089 $203,089 $193,832 -4.6% Supplies And Services $2,709,905 $462,800 $473,950 $392,925 -15.1% Interdepartmental $3,701 $5,600 $5,600 $5,600 0%
Total City Housing Fund (241): $2,963,255 $671,489 $682,639 $592,357 -11.8% Solid Waste Reduction (250)
Supplies And Services $168,362 $110,150 $192,891 $362,150 228.8% Interdepartmental $14,507 $21,952 $21,952 $21,952 0%
Transfers $14,632 $0 $106,627 $0 0%
Total Solid Waste Reduction (250): $197,501 $132,102 $321,470 $384,102 190.8% Supplemental Law Enforcement Services (260)
Salaries And Benefits $60,897 $0 $0 $0 0%
Transfers $100,000 $100,000 $100,000 $100,000 0%
Total Supplemental Law Enforcement Services
(260):
$160,897 $100,000 $100,000 $100,000 0%
Developer Deposits (270)
Salaries And Benefits $529,000 $581,305 $581,305 $550,928 -5.2% Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 44 Supplies And Services $87,973 $0 $21,062 $0 0%
Transfers $1,042,586 $0 $206,140 $0 0%
Total Developer Deposits (270): $1,659,560 $581,305 $808,507 $550,928 -5.2% City Programs Special Rev Fund (280)
Supplies And Services $1,370,081 $0 $0 $0 0%
Transfers $567,270 $0 $1,934,611 $255,000 N/A
Total City Programs Special Rev Fund (280): $1,937,351 $0 $1,934,611 $255,000 N/A Transit Station Enhancement In-Lieu Fee (290)
Transfers $475,659 $0 $464,237 $0 0%
Total Transit Station Enhancement In-Lieu Fee
(290):
$475,659 $0 $464,237 $0 0%
Sewer Capacity Charges (730)
Interdepartmental $1,850 $2,800 $2,800 $2,800 0%
Transfers $2,338,118 $0 $1,456,664 $0 0%
Total Sewer Capacity Charges (730): $2,339,968 $2,800 $1,459,464 $2,800 0% Consolidated Impact Fees
Salaries And Benefits $70,530 $82,333 $82,333 $93,433 13.5% Supplies And Services $51,180 $41,634 $4,564,625 $696,244 1,572.3% Debt Service $40,000 $0 $0 $0 0%
Interdepartmental $5,550 $8,399 $8,399 $8,399 0%
Transfers $4,461,314 $1,530,925 $32,450,809 $19,220,000 1,155.5% Total Consolidated Impact Fees: $4,628,575 $1,663,291 $37,106,166 $20,018,076 1,103.5% Debt Service Fund (461)
Debt Service $2,767,200 $8,287,833 $8,287,833 $8,289,450 0% Total Debt Service Fund (461): $2,767,200 $8,287,833 $8,287,833 $8,289,450 0% Capital Improvements
Capital Improvements (510)
Salaries And Benefits $405,335 $0 $1,882,730 $0 0%
Supplies And Services $21,693,309 $16,742,370 $78,617,977 $47,832,051 185.7% Total Capital Improvements (510): $22,098,644 $16,742,370 $80,500,707 $47,832,051 185.7% Genentench Prepaid Capital Projects (511)
Transfers $17,678 $0 $0 $0 0%
Total Genentench Prepaid Capital Projects (511): $17,678 $0 $0 $0 0% Total Capital Improvements: $22,116,322 $16,742,370 $80,500,707 $47,832,051 185.7% Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 45 Capital Improvements - Other
Capital Infrastructure Reserve Fund (513)
Supplies And Services $672,521 $0 $1,663,000 $0 0%
Capital Outlay $0 $0 $5,500,000 $0 0%
Transfers $3,100,805 $3,930,000 $6,933,512 $8,040,000 104.6% Total Capital Infrastructure Reserve Fund (513): $3,773,326 $3,930,000 $14,096,512 $8,040,000 104.6% Oyster Point Development (514)
Supplies And Services $8,882,578 $0 $0 $0 0%
Total Oyster Point Development (514): $8,882,578 $0 $0 $0 0% Capital Improvements New Police Station (515)
Supplies And Services $39,933,467 $0 $6,860,408 $0 0%
Total Capital Improvements New Police Station
(515):
$39,933,467 $0 $6,860,408 $0 0%
Capital Improvements Civic Campus Phase (516)
Supplies And Services $12,368,084 $0 $2,631,916 $4,455,000 N/A Total Capital Improvements Civic Campus Phase
(516):
$12,368,084 $0 $2,631,916 $4,455,000 N/A
Capital Improvements – Street Pavement Bondfunded (517) Supplies And Services $0 $24,000,000 $24,000,000 $0 -100% Total Capital Improvements – Street Pavement
Bond-funded (517):
$0 $24,000,000 $24,000,000 $0 -100%
Capital Improvements – Solar Rooves Bond-funded
(518)
Supplies And Services $0 $2,000,000 $2,000,000 $0 -100% Total Capital Improvements – Solar Rooves
Bond-funded (518):
$0 $2,000,000 $2,000,000 $0 -100%
Capital Improvements – Civic Campus Bond-funded
(519)
Supplies And Services $551,432 $78,000,000 $78,000,000 $0 -100% Total Capital Improvements – Civic Campus
Bond-funded (519):
$551,432 $78,000,000 $78,000,000 $0 -100%
Capital Improvement - OMP Ballfield Bond-funded
(522)
Supplies And Services $0 $0 $0 $12,300,000 N/A
Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 46 Total Capital Improvement - OMP Ballfield Bondfunded (522):
$0 $0 $0 $12,300,000 N/A
Capital Improvement – OMP Playground
Replacement Bond-funded (523)
Supplies And Services $0 $0 $0 $2,200,000 N/A
Total Capital Improvement – OMP Playground
Replacement Bond-funded (523):
$0 $0 $0 $2,200,000 N/A
Capital Improvements - Aquatics Center Bondfunded (524) Supplies And Services $0 $0 $0 $49,000,000 N/A
Total Capital Improvements - Aquatics Center
Bond-funded (524):
$0 $0 $0 $49,000,000 N/A
Capital Improvements – OMP Colma Creek Ped
Bridges Replacement Bond-funded (525)
Supplies And Services $0 $0 $0 $1,500,000 N/A
Total Capital Improvements – OMP Colma Creek
Ped Bridges Replacement Bond-funded (525):
$0 $0 $0 $1,500,000 N/A
Total Capital Improvements - Other: $65,508,886 $107,930,000 $127,588,836 $77,495,000 -28.2% Sewer Enterprise Fund (710)
Salaries And Benefits $11,333,738 $10,061,614 $10,061,614 $10,708,285 6.4% Supplies And Services $29,762,825 $18,179,221 $50,201,623 $11,169,221 -38.6% Capital Outlay -$16,273,454 $0 $0 $775,000 N/A
Debt Service $575,547 $5,707,241 $5,707,241 $5,705,910 0% Interdepartmental $1,245,800 $1,638,077 $1,638,077 $1,801,594 10% Transfers $0 $800,000 $800,000 $0 -100%
Total Sewer Enterprise Fund (710): $26,644,456 $36,386,153 $68,408,555 $30,160,010 -17.1% Parking District Fund (720)
Salaries And Benefits $344,714 $246,129 $246,129 $240,362 -2.3% Supplies And Services $662,316 $346,292 $894,953 $396,292 14.4% Capital Outlay $253,232 $0 $0 $120,000 N/A
Interdepartmental $77,831 $116,159 $116,159 $116,159 0% Transfers $2,084 $0 $350 $0 0%
Total Parking District Fund (720): $1,340,177 $708,581 $1,257,592 $872,814 23.2% Storm Water Fund (740)
Salaries And Benefits $767,114 $913,013 $913,013 $1,095,661 20% Supplies And Services $5,763,822 $329,688 $8,946,890 $1,929,688 485.3% Capital Outlay -$5,640,247 $0 $0 $0 0%
Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 47 Interdepartmental $31,367 $52,233 $52,233 $52,233 0%
Total Storm Water Fund (740): $922,056 $1,294,934 $9,912,136 $3,077,583 137.7% City Service Fund (781)
Salaries And Benefits $633,816 $846,127 $846,127 $803,971 -5% Supplies And Services $1,166,980 $988,150 $988,150 $988,150 0% Interdepartmental $29,219 $29,219 $29,219 $45,428 55.5% Total City Service Fund (781): $1,830,015 $1,863,495 $1,863,495 $1,837,549 -1.4% Self Insurance Fund (782)
Salaries And Benefits $887,450 $650,000 $650,000 $650,000 0% Supplies And Services $5,036,461 $3,909,596 $3,909,596 $5,295,482 35.4% Total Self Insurance Fund (782): $5,923,911 $4,559,596 $4,559,596 $5,945,482 30.4% Benefits Fund (783)
Salaries And Benefits $15,264,280 $15,132,891 $15,132,891 $15,407,332 1.8% Supplies And Services $111,640 $10,000 $10,000 $3,000 -70% Total Benefits Fund (783): $15,375,920 $15,142,891 $15,142,891 $15,410,332 1.8% Equipment Replacement (784)
Supplies And Services -$52,196 $350,000 $350,000 $280,000 -20% Capital Outlay $922,865 $350,000 $1,977,448 $4,515,000 1,190% Debt Service $215,837 $147,506 $147,506 $147,507 0%
Transfers $2,917 $0 $8,831 $0 0%
Total Equipment Replacement (784): $1,089,422 $847,506 $2,483,785 $4,942,507 483.2% Information Technology (785)
Salaries And Benefits $1,567,843 $1,675,719 $1,675,719 $2,094,779 25% Supplies And Services $1,660,201 $2,006,817 $2,532,189 $2,206,658 10% Interdepartmental $10,469 $10,469 $10,469 $10,469 0%
Total Information Technology (785): $3,238,514 $3,693,005 $4,218,377 $4,311,906 16.8% Special Revenue Fund (786)
Transfers $0 $0 $0 $1,100,000 N/A
Total Special Revenue Fund (786): $0 $0 $0 $1,100,000 N/A Total: $306,986,743 $330,780,932 $532,746,874 $373,190,622 12.8% Name FY2021 Actual FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs.

FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 48 Budgeted Expenditures by Function
The charts and table below show that 43.4% of citywide expenditures are spent on capital improvements, 10.6% on Public Works and 17.3% on Public Safety (Police and Fire combined). The remaining 28.7% is accounted for by all other departments and transfers.

Budgeted Expenditures by Expense Type
Capital Improvement Plan (43.5%)
Public Works (10.6%)
Police (8.8%)
Fire (8.4%)
Non Expense (6.6%)
Parks & Recreation (5.9%)
Non-Departmental (3.8%)
Transfers (2.9%)
Economic & Community Development (2.8%)
Library (1.8%)
City Manager (1.3%)
Information Technology (1.2%)
Millions
City Treasurer
City Council
City Attorney
City Clerk
Human Resources
Finance
Information Technology
City Manager
Library
Economic & Community Development
Transfers
Non-Departmental
Parks & Recreation
Non Expense
Fire
Police
Public Works
Capital Improvement Plan
FY2021
FY2022FY2023
$-100
$0
$100
$200
$300
$400
City of South San Francisco | FY2022-23 Budget Book Page 49 Expenditures
City Council $224,256 $292,426 $292,426 $258,749 -11.5% City Clerk $956,697 $1,151,844 $1,211,844 $1,143,342 -0.7% City Treasurer $38,706 $160,245 $160,245 $167,292 4.4%
City Attorney $987,045 $910,049 $910,049 $940,290 3.3%
City Manager $3,993,952 $3,607,557 $4,463,504 $4,926,619 36.6% Finance $2,917,391 $3,807,781 $4,332,882 $3,892,875 2.2% Human Resources $1,654,368 $2,042,597 $2,278,204 $2,518,004 23.3% Non-Departmental $10,072,148 $8,664,442 $9,796,889 $14,356,789 65.7% Economic & Community
Development
$8,885,918 $9,847,906 $15,698,025 $10,539,575 7%
Fire $32,314,762 $29,549,700 $29,848,658 $31,514,187 6.6% Police $31,124,768 $32,386,774 $32,761,570 $32,957,662 1.8% Public Works $33,769,207 $35,972,678 $36,770,498 $39,561,110 10% Library $5,903,883 $6,221,935 $6,655,798 $6,706,110 7.8% Information Technology $3,238,514 $3,693,005 $4,218,377 $4,311,906 16.8% Parks & Recreation $17,494,162 $18,782,907 $20,753,598 $21,913,610 16.7% Capital Improvement Plan $148,835,368 $141,335,157 $313,480,788 $162,277,051 14.8% Transfers $6,148,435 $10,644,913 $11,179,659 $10,734,450 0.8% Non Expense -$1,572,837 $21,709,016 $37,933,857 $24,471,000 12.7% Total Expenditures: $306,986,743 $330,780,932 $532,746,874 $373,190,622 12.8% Name FY2021 Actual FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 50 Budgeted Expenditures by Expense Type
The charts and table below show that the majority of city-wide budgeted expenditures (43.3%) are on supplies and services, closely followed by salaries and benefits (34.5%). The remaining 22.2% is accounted for by all other categories - debt service, transfers, interdepartmental charges and capital purchase such as vehicles.

Supplies And Services (43.3%)
Salaries And Benefififits (34.4%)
Transfers (14.4%)
Debt Service (3.8%)
Interdepartmental (2.6%)
Capital Outlay (1.5%)
Millions
Capital Outlay
Interdepartmental
Debt Service
Transfers
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$-100
$0
$100
$200
$300
$400
City of South San Francisco | FY2022-23 Budget Book Page 51 Expense Objects
Salaries And
Benefits
$120,611,154 $120,673,524 $123,562,184 $128,508,305 6.5% Supplies And
Services
$151,238,953 $164,360,999 $294,231,856 $161,463,876 -1.8% Capital Outlay -$20,737,604 $350,000 $7,787,448 $5,512,000 1,474.9% Debt Service $3,598,584 $14,142,580 $14,142,580 $14,142,866 0% Interdepartmental $9,111,684 $9,615,544 $9,615,544 $9,769,124 1.6% Transfers $43,163,973 $21,638,283 $83,407,262 $53,794,450 148.6% Total Expense
Objects:
$306,986,743 $330,780,932 $532,746,874 $373,190,622 12.8% Name FY2021 Actual FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 52 Governmental
- Major Funds
Governmental Funds are designated for revenues and expenses that are classified as government-type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements.

Governmental Funds have been divided into Major and non-Major classifications. The Governmental Major funds consists of the General fund, Measure W fund, City Housing Fund, Developer Deposits fund, Capital Infrastructure fund and Capital Improvement Funds.

City of South San Francisco | FY2022-23 Budget Book Page 53 General Fund
(100)
The General Fund is the main fund of the City’s operating budget. The fund accounts for revenues such as property tax, sales tax, transient occupancy tax, licenses and permits, charges for services, grants, rents, interest income and donations, and public services delivered by departments such as Police, Fire, Library, Parks & Recreation, Economic & Community Development, and City Administration, outside of those accounted for in other specific funds.

Summary
The FY 2022-23 General Fund Operating Budget is balanced with revenues at $122.26 million and expenditures at $122.2 million (excluding carryover purchase orders), giving rise to a small $60,000 surplus which will add to the unassigned fund balance in the General Fund.

South San Francisco remains financially strong, with a large industrial base anchored by the world’s largest biotechnology research center, and with a AAA-rated credit rating affirmed just recently by Standard and Poor’s rating agency.

The General Fund budget for FY 2022-23 provides city departments sufficient resources to maintain an excellent level of service for the coming fiscal year. Staff intends to revisit the FY 2022-23 budget with City Council when the audit for the current fiscal year is available (likely February 2023) and adjust the budget as necessary based upon tax receipts and other economic data indicators available at that time.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$25M
$50M
$75M
$100M
$125M
$150M
City of South San Francisco | FY2022-23 Budget Book Page 54 Budgeted Revenues by Source
The City’s General Fund receives its revenue from taxes, licenses and permit fees, charges for services, grants and other sources, as shown by the pie chart below. In the FY2022-23 budget, taxes account for 66.1 percent of total revenues, which include property taxes, sales taxes, transient occupancy tax (TOT), parking tax and business license tax. The City of South San Francisco is projecting $122.26 million of revenue in FY2022-23, which represents a 10.9% increase, or $12.0 million, over the prior year's adopted budget.

The charts and table below provide visual representations of how the FY2022-23 adopted General Fund revenue budget is made up.

Budgeted Revenues by Source
Taxes (66.1%)
Licenses & Permits (12.7%)
Charges for Services (7.2%)
Interest & Rent (4.5%)
Franchise Fees (3.8%)
Transfers (2.7%)
Revenue From Other Agencies (2.3%)
Fines & Forfeitures (0.6%)
Other Revenues (0.2%)
Budgeted Revenues vs Historical by Source
Millions
Other Revenues
Fines & Forfeitures
Revenue From Other Agencies
Transfers
Franchise Fees
Interest & Rent
Charges for Services
Licenses & Permits
Taxes
FY2021
FY2022
FY2023
$0
$25
$50
$75
$100
$125
$150
City of South San Francisco | FY2022-23 Budget Book Page 55 Revenue Source
Taxes $74,849,595 $71,305,834 $73,555,834 $80,849,791 13.4% Franchise Fees $4,498,202 $4,600,000 $4,600,000 $4,600,000 0% Licenses & Permits $15,589,001 $16,453,166 $16,453,166 $15,500,000 -5.8% Fines & Forfeitures $535,750 $676,975 $676,975 $710,824 5% Revenue From Other
Agencies
$4,323,148 $2,325,338 $4,769,652 $2,844,618 22.3%
Charges for Services $6,516,155 $9,287,470 $7,794,670 $8,799,097 -5.3% Interest & Rent $2,245,296 $4,194,976 $4,194,976 $5,453,469 30% Other Revenues $733,823 $232,718 $309,383 $259,383 11.5% Transfers $2,272,022 $1,187,080 $4,018,961 $3,245,000 173.4% Total Revenue Source: $111,562,992 $110,263,558 $116,373,617 $122,262,182 10.9% Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
Budgeted Expenditures by Department
The City budgets its General Fund expenditures by operating department. Public safety activities (Police and Fire) account for 52.6% of all General Fund expenditures. Administrative departments such as Finance, Human Resources and the City Manager account for 9% of expenditures. The Information Technology department is budgeted and administered in its own fund (see IT fund summary - fund 785), separate from the General Fund and is therefore not included in this summary. The FY2022-23 General Fund expenditure budget is $122.21 million which represents an increase of $9.2 million, or 8.1%, compared to the prior year's adopted budget.

The charts and tables below provide graphical representations and summaries of the make-up of the General Fund budget.

Budgeted Expenditures by Department
Police (27%)
Pa Fire (25.6%) Parks & Recreation (16%)
Economic & Community Development (7.3%)
Public Works (5.8%)
Library (5.5%)
City Manager (3.7%)
Finance (3.2%)
Human Resources (2.1%)
Non-Departmental (1.3%)
City Clerk (0.9%)
City of South San Francisco | FY2022-23 Budget Book Page 56 Budgeted Expenditures by Department vs Historical
Millions
Non Expense
Capital Improvement Plan
City Treasurer
City Council
Transfers
City Attorney
City Clerk
Non-Departmental
Human Resources
Finance
City Manager
Library
Public Works
Economic & Community Development
Parks & Recreation
Fire
Police
FY2021
FY2022
FY2023
$0
$25
$50
$75
$100
$125
$150
Expenditures
City Council $224,256 $292,426 $292,426 $258,749 -11.5% City Clerk $956,697 $1,151,844 $1,211,844 $1,143,342 -0.7% City Treasurer $38,706 $160,245 $160,245 $167,292 4.4%
City Attorney $987,045 $910,049 $910,049 $940,290 3.3%
City Manager $3,725,990 $3,214,467 $4,057,739 $4,527,997 40.9% Finance $2,917,391 $3,807,781 $4,332,882 $3,892,875 2.2% Human Resources $1,654,368 $2,042,597 $2,278,204 $2,518,004 23.3% Non-Departmental $1,112,270 $1,294,252 $1,369,252 $1,544,367 19.3% Economic & Community
Development
$6,560,599 $8,227,651 $13,556,469 $8,907,770 8.3%
Fire $31,817,321 $29,508,065 $29,787,503 $31,313,293 6.1% Police $30,959,959 $32,386,774 $32,761,570 $32,957,662 1.8% Public Works $5,731,644 $5,978,429 $6,295,981 $7,120,654 19.1% Library $5,903,883 $6,221,935 $6,655,798 $6,706,110 7.8% Parks & Recreation $15,795,639 $16,729,027 $17,990,116 $19,608,365 17.2% Capital Improvement Plan $3,384,196 $625,000 $3,896,254 $100,000 -84% Transfers $500,000 $500,000 $702,406 $500,000 0%
Non Expense $1,602,462 $0 $0 $0 0%
Total Expenditures: $113,872,426 $113,050,543 $126,258,738 $122,206,770 8.1% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 57 Budgeted Expenditures by Type
Budgeted Expenditures by Type
Salaries And Benefififits (77.8%)
Supplies And Services (15.6%)
Interdepartmental (6%)
Transfers (0.5%)
Capital Outlay (0.08%)
Budgeted Expenditures by Expense Type vs Historical
Millions
Capital Outlay
Transfers
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022FY2023
$0
$25
$50
$75
$100
$125
$150
Expense Objects
Salaries And
Benefits
$87,405,535 $88,735,624 $89,741,554 $95,046,523 7.1%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 58 Supplies And
Services
$15,127,117 $15,802,672 $24,221,278 $19,097,148 20.8%
Capital Outlay $0 $0 $310,000 $102,000 N/A
Interdepartmental $7,455,577 $7,387,247 $7,387,247 $7,361,099 -0.4% Transfers $3,884,196 $1,125,000 $4,598,660 $600,000 -46.7% Total Expense
Objects:
$113,872,426 $113,050,543 $126,258,738 $122,206,770 8.1% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Fund Balance
The chart and table below shows an overall reduction in fund balance from FY2020-21 due to a transfer of $8.5 million from the General Fund unassigned fund balance to Infrastructure Reserves during FY2021-22. The projected General Fund deficit of $2.4 million for FY2021-22 will also reduce the fund balance. In FY2022-23, the General Fund is budgeted to end the year with a small surplus of $60,000 which will add to the ending fund balance for that year.

Fund Balance Projections
Nonspendable Committed Assigned Restricted Unassigned
FY2021 FY2022 FY2023
$0
$20M
$40M
$60M
$80M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Unassigned $41,529,549 $30,611,038 $32,625,888 6.6%
Assigned $5,418,503 $5,959,438 $5,000,000 -16.1%
Committed $4,451,157 $3,946,733 $2,946,733 -25.3%
Restricted $16,354,141 $16,354,141 $16,354,141 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $67,753,350 $56,871,350 $56,926,762 0.1% City of South San Francisco | FY2022-23 Budget Book Page 59 Measure W
(101)
This fund is used to account for revenues and expenditures associated with the Measure W local half-cent sales tax ballot measure passed by South San Francisco voters in November 2015 that went into effect in April, 2016. The adoption of Measure W ensures that the City of South San Francisco will be able to maintain and enhance locally controlled City services that the community cares about and has come to expect – including construction of public facilities such as the new police and fire stations, and the new civic center campus; enhanced neighborhood police patrols and reduced 911 response times, street maintenance and pothole repair, and other essential services.

Summary
The FY2022-23 proposed budget includes $13.8 million of Measure W revenue which is 8.6% higher than the FY2021-22 adopted revenue budget. Budgeted expenditures are projected to be $13.14 million in FY2022-23 which is 45.4% higher than the FY2021-22 adopted budget.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
Budgeted Revenues by Source
The FY2022-23 proposed budget includes $13.8 million in Measure W revenues. Prior to the COVID-19 pandemic, Measure W revenues were increasing in line with general sales taxes as the local and broader economy expanded. However, restrictions put in place in response to the pandemic in FY2019-20 led to a drop in Measure W revenues that year. Revenues began to recover in FY2020-21, reaching $13.38 million in total. FY2021-22 revenue is forecasted to be stronger still. Given the current economic recovery, a budget of $13.8 million appears achievable.

City of South San Francisco | FY2022-23 Budget Book Page 60 Budgeted Revenue by Source vs Historical
Millions
Taxes
FY2021FY2022FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
Revenue Source
Taxes $13,379,292 $12,708,000 $12,708,000 $13,800,000 8.6% Total Revenue
Source:
$13,379,292 $12,708,000 $12,708,000 $13,800,000 8.6%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 61 Budgeted Expenditures by Expense Type
Measure W funds are unrestricted and can be used for a broad range of applications. Since the measure passed, funds have contributed directly to capital improvement projects such as Phase I and II of the new Civic Center Campus development which includes a new police station, library, parks and recreation facilities and council chambers.

The City issued $53.8 million in bonds in FY2019-20 and a further $104 million in FY2020-21 to help fund design and construction of the civic center as well as an expanded street rehabilitation program and installation of solar rooves at the new Civic Center and City corporation yard. The City also plans to issue $65.1 million in bonds in a third issuance shortly to pay for a new Aquatic Center, a new playground and Ballfield at Orange Memorial Park and two replacement bridges over Colma Creek.

Revenues generated from the Measure W sales tax will be the prime source for servicing the bond repayments which are budgeted to be $8.3 million in FY2022-23 (shown as Transfers in the pie chart below - transfers out to the debt service fund from which payments are ultimately made). The remainder of the FY2022-23 expenditure budget consists of $4.5 million transfers out to the Capital Improvements - Civic Center Campus fund and $0.4 million in salaries and benefits for the Director of Capital Projects position which is 100% dedicated to the Civic Center campus capital project.

Budgeted Expenditures by Expense Type
Transfers (97%)
Salaries And Benefififits (3%)
City of South San Francisco | FY2022-23 Budget Book Page 62 Budgeted Expenditures by Expense Type vs Historical
Millions
Supplies And Services
Salaries And Benefits
Transfers
FY2021
FY2022
FY2023
$0
$5
$10
$15
$20
$25
Expense Objects
Salaries And
Benefits
$267,867 $393,090 $393,090 $398,622 1.4%
Supplies And
Services
$95 $0 $12,675 $0 0%
Transfers $20,156,992 $8,646,783 $21,417,675 $12,744,450 47.4% Total Expense
Objects:
$20,424,954 $9,039,873 $21,823,440 $13,143,072 45.4%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 63 Fund Balance
The chart and table below shows an almost $8 million fund balance in Measure W at the end of FY2020-21. Based on adjusted budget, fund balance is projected to drop to slightly negative by the end of FY2021-22 due to budgeted revenues of $12.7 million and total expenditures of almost $22 million (mostly transfers out for capital project expenditure on the Civic Campus). FY2021-22 actual revenues are projected to be higher than budget so final fund balance is likely to be positive. In FY2022-23. Use of Measure W funds for the Civic Center campus will reduce as the project approaches completion. With revenues budgeted at $13.8 million, fund balance will increase slightly by year end.

Fund Balance Projections
Unassigned Assigned Restricted Committed
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
$10M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $12,675 $0 $0 0%
Committed $7,921,045 $318,280 $975,208 206.4%
Restricted $0 $0 $0 0%
Total Fund Balance: $7,933,720 $318,280 $975,208 206.4% Changes and Highlights
Transfers:
8,289,450 - Debt Service for 2020A and 2021A lease revenue bonds $4,455,000 - CIP - Civic Center Campus (pf2103)
$12,744,450 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 64 City Housing
Fund (241)
Up until Redevelopment Agencies were abolished in FY 2011-12 by the State of California under ABx1 26, the City set aside 20% of Redevelopment property taxes to fund the provision of new affordable housing units, as well as the operation and maintenance of housing stock that the Redevelopment Agency had already funded.

That fund was formerly called the Low/Moderate Income Housing Fund. With its source of funding thus abolished, the City Council voted to take on the operations of the former housing units by becoming the Successor Housing Agency to the Low/Moderate Income Housing Fund. The City Housing Fund is funded primarily from the rental revenues received by the City for those occupied housing units. Any shortfall between the rents received and the operations and maintenance costs of those housing units is funded by either one-time grants or by the General Fund.

Summary
The FY2022-23 proposed budget includes $0.18 million of revenue in the City Housing Fund which is 40.7% lower when compared to the FY2021-22 adopted budget. Budgeted expenditures are projected to decrease by 11.8% to $0.59 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of South San Francisco | FY2022-23 Budget Book Page 65 Budgeted Revenue by Source
The pie chart below shows that 91.8% of the FY2022-23 revenue is budgeted to come from interest income and rental payments while 8.2% is due to be received from the fund's allocated share of interest received from the City's investments.

Budgeted Revenue by Source
Interest & Rent (91.8%)
Other Revenues (8.2%)
The City has opted not to budget revenue from loan repayments in FY2022-23 since no actual revenue has been received from this source for a number of years, hence the reduction in "other revenues" shown in the bar chart below when compared to FY2021-22 adopted budget.

Budgeted Revenue by Source vs Historical
Millions
Other Revenues
Interest & Rent
FY2021
FY2022
FY2023
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
$0.35
City of South San Francisco | FY2022-23 Budget Book Page 66 Revenue Source
Interest & Rent $178,383 $167,000 $167,000 $167,000 0%
Other Revenues $0 $140,000 $140,000 $15,000 -89.3%
Total Revenue
Source:
$178,383 $307,000 $307,000 $182,000 -40.7%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
In FY2022-23, 32.7% of the adopted expenditure budget will be spent on salaries and benefits of City employees working on the programs related to the City Housing fund. 66.3% of the budget will be on supplies and services expenditures to support that work with just 0.9% on general City administrative overhead.

Budgeted Expenditures by Expense Type
Supplies And Services (66.3%)
Salaries And Benefififits (32.7%)
Interdepartmental (0.9%)
The FY2020-21 actuals shown in the bar chart below included a $2.45 million loan made to Roem Development Corporation for the development of 46 below market rate (BMR) units and one manager's unit at 201-219 Grand Avenue.

City of South San Francisco | FY2022-23 Budget Book Page 67 Budgeted Expenditures by Expense Type vs Historical
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Expense Objects
Salaries And
Benefits
$249,648 $203,089 $203,089 $193,832 -4.6%
Supplies And
Services
$2,709,905 $462,800 $473,950 $392,925 -15.1%
Interdepartmental $3,701 $5,600 $5,600 $5,600 0%
Total Expense
Objects:
$2,963,255 $671,489 $682,639 $592,357 -11.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 68 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $3,225,194 $2,849,555 $2,439,198 -14.4%
Total Fund Balance: $3,225,194 $2,849,555 $2,439,198 -14.4% Changes and Highlights
Supplies and Services Expenditures:
$200,000 General housing consultant services
$200,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 69 Developer
Deposits
(270)
This fund accounts for deposits paid by developers for review of planning applications. Principal reserves include The General Plan Maintenance Reserve and the Permit Program Maintenance Reserve.

Summary
FY2022-23 expenditures are budgeted to decrease by 5.2% to $0.6 million when compared to FY2021-22 adopted budget. No revenue is budgeted in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
Budgeted Expenditures by Function
The table below shows that 100% of the Developer Deposits FY2022-23 expenditure fund budget will be spent by the Economic & Community Development (ECD) department.

Expenditures
Economic & Community
Development
$616,973 $581,305 $602,367 $550,928 -5.2%
Capital Improvement Plan $95,392 $0 $206,140 $0 0%
Transfers $947,194 $0 $0 $0 0%
Total Expenditures: $1,659,560 $581,305 $808,507 $550,928 -5.2% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
Budgeted Expenditures by Expense Type
The following bar chart and table show that 100% of the FY2022 expenditure budget will be spent on salaries and benefits.

This reflects the work done by employees within the ECD department for this particular fund.

City of South San Francisco | FY2022-23 Budget Book Page 70 Budgeted and Historical Expenditures by Expense Type
Millions
Supplies And Services
Transfers
Salaries And Benefits
FY2021
FY2022FY2023
$0
$0.5
$1
$1.5
$2
Expense Objects
Salaries And
Benefits
$529,000 $581,305 $581,305 $550,928 -5.2%
Supplies And
Services
$87,973 $0 $21,062 $0 0%
Transfers $1,042,586 $0 $206,140 $0 0%
Total Expense
Objects:
$1,659,560 $581,305 $808,507 $550,928 -5.2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 71 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $6,444,901 $5,636,394 $5,085,466 -9.8%
Total Fund Balance: $6,444,901 $5,636,394 $5,085,466 -9.8% Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 72 Capital
Improvements
(510)
The Capital Improvement Program (CIP) Fund (fund 510) is the main CIP fund where expenses for the majority of CIP projects are recorded. CIP projects are appropriated on a multi-year basis and thus any unspent budget in one year can be carried over into the next year. This fund does not take account of capital projects that are bondfunded - these projects have their own individual funds.

The new budget reflects new appropriations and no prior year carry forward appropriations. The final actual amount of carry forward appropriations will be finalized as part of the year-end closing process and the carry forward budgets will then be reflected as part of the new year's adjusted budget.

Summary
The FY2022-23 proposed budget includes $47.83 million of revenue in the Capital Improvements Program (CIP) fund, received from various sources. Budgeted expenditures are projected to match revenues at $47.83 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
$50M
$60M
City of South San Francisco | FY2022-23 Budget Book Page 73 Budgeted Revenues by Source
As the pie chart and bar chart below show, the majority of the $47.83 million of revenue for this fund is transfers from other funds ($46.12 million or 96.4%) such as Impact Fee funds, Infrastructure Reserves, Measure A, Gas Tax, Measure W, the American Rescue Plan Act fund, and to a lesser extent, the General Fund. $1.7 million, or 3.6%, of fund revenue is projected to be received from other agencies through grants.

Budgeted Revenues by Source
Transfers (96.4%)
Revenue From Other Agencies (3.6%)
Budgeted Revenues by Source vs Historical
Millions
Charges for Services
Revenue From Other Agencies
Transfers
FY2021
FY2022
FY2023
$0
$10
$20
$30
$40
$50
$60
The FY2022-23 proposed budget for this fund shows a large increase compared to the FY2021-22 adopted budget (as can be seen from the bar chart above) due to the majority of FY21-22 CIP funding going through other separate bond-funded CIP funds for the Civic Center Campus, Road Rehabilitation program and Solar Rooves Installation projects. In reference to the table below, budgeted revenues show a decrease compared to the FY21-22 adjusted budget which includes carryover City of South San Francisco | FY2022-23 Budget Book Page 74 budgets for CIP projects from previous years and additional budget amendments made during the fiscal year. Much of that is not spent during the year due to the multi-year nature of CIP projects and will be rolled forward into FY2022-23 and beyond as the projects progress.

Revenue Source
Revenue From Other
Agencies
$1,406,253 $249,000 $16,135,440 $1,717,051 589.6%
Charges for Services $144,241 $4,750,000 $4,750,000 $0 -100% Transfers $20,562,946 $11,743,370 $59,615,396 $46,115,000 292.7% Total Revenue Source: $22,113,440 $16,742,370 $80,500,836 $47,832,051 185.7% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 75 Budgeted Expenditures by Expense Type
Budgeted expenditures for this fund generally match the funding when the budget is adopted to maintain a balanced fund.

Expenditures budgeted for FY2022-23 are $47.83 million. In addition, during the closing process of the previous fiscal year, prior year appropriations for individual capital projects are rolled over to the new fiscal year and can be spent when needed.

Additional budget amendments can also occur during the year allowing additional expenditures from this fund (matched by funding from sources outside the CIP fund).

Budgeted Expenditures by Type vs. Historical
Millions
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$0
$10
$20
$30
$40
$50
$60
Expense Objects
Salaries And
Benefits
$405,335 $0 $1,882,730 $0 0%
Supplies And
Services
$21,693,309 $16,742,370 $78,617,977 $47,832,051 185.7%
Total Expense
Objects:
$22,098,644 $16,742,370 $80,500,707 $47,832,051 185.7%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 76 Capital
Infrastructure
Reserve Fund
(513)
The City employed a number of strategies to mitigate the financial impact of the Great Recession; one of which was to defer building and facility maintenance. A recent analysis indicated that city-wide infrastructure liabilities were created as a result of the recession mitigation strategy. The Capital Infrastructure Reserve was created at the end of Fiscal Year 2013-14 to address these city-wide infrastructure maintenance liabilities. The reserve is funded by surplus General Fund revenue that is allocated by City Council.

Summary
The FY2022-23 budget includes no addition to the Capital Infrastructure Reserves Fund (513). Budgeted expenditures are $8 million which is 99.5% higher than the FY2021-22 adopted budget.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
Budgeted Expenditures by Expense Type
The Capital Infrastructure Reserve fund holds a Fund Balance that allows City Council to provide funding for strategic capital projects as part of the budget as well as on an as-needed basis during the year by Budget Amendment. The chart and table below shows that 100% of the $8.04 million FY 2022-23 budgeted expenditures are transfers out to other funds. $6.49 million of this is transfer out to Capital Improvement Fund (Fund 510) for projects such as Fire Training Tower Maintenance, Underground Utility District on Mission Road, Free Public WiFi Network and Westborough Park Pathways.

Another $1.55 million will be transferred to Storm Water Fund (Fund 740) to fund Storm Drain Master Plan and Storm Water Trash Capture project etc.

City of South San Francisco | FY2022-23 Budget Book Page 77 Budgeted Expenditures vs Historical
Millions
Supplies And Services
Transfers
FY2021
FY2022
FY2023
$0
$2
$4
$6
$8
$10
Expense Objects
Supplies And
Services
$672,521 $0 $1,663,000 $0 0%
Capital Outlay $0 $0 $5,500,000 $0 0%
Transfers $3,100,805 $3,930,000 $6,933,512 $8,040,000 104.6% Total Expense
Objects:
$3,773,326 $3,930,000 $14,096,512 $8,040,000 104.6%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 78 Fund Balance
The chart below shows the fund balance of the Capital Infrastructure Reserve Fund is reducing over time due to the use of funds to support the City's capital improvement program and the purchase of 71 Camaritas Avanue in FY2021-22 for the construction of a new fire station. This was offset somewhat by the transfer in to this fund of $8.5 million from the General Fund, also in FY2021-22. The decrease in fund balance between FY2021-22 and FY2022-23 is due to transferring $8 million to the Capital Improvement Fund and Storm Water Fund for various capital projects and also includes the allocation of $2.15 million to additional compensation for staff.

Fund Balance Projections
Assigned
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
$30M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Assigned $25,894,620 $19,727,184 $9,540,184 -51.6%
Total Fund Balance: $25,894,620 $19,727,184 $9,540,184 -51.6% City of South San Francisco | FY2022-23 Budget Book Page 79 Capital
Improvements
- Civic
Campus
Phase I - Measure Wfunded (516)
This fund was created to account for expenditures related to the Civic Campus Phase I project that were financed solely by Measure W revenues. Expenditures funded by bond financing are accounted for in a separate fund.

Summary
The FY2022-23 revenue budget is $4.46 million. Budgeted expenditures are also projected at $4.46 million FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
City of South San Francisco | FY2022-23 Budget Book Page 80 Budgeted Revenues by Source
$4.46 million is budgeted in FY2022-23 to be transferred from Measure W to fund the Civic Center Campus Phase I project (pf2103).

Budgeted Revenues vs Historical by Source
Millions
Transfers
FY2021FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
Revenue Source
Transfers $12,368,084 $0 $2,631,916 $4,455,000 N/A
Total Revenue
Source:
$12,368,084 $0 $2,631,916 $4,455,000 N/A
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 81 Budgeted Expenditures by Function
$4.46 million is budgeted in expenditures for FY2022-23 for the Civic Center Campus Phase I project (pf2103) Budgeted and Historical Expenditures by Function
Millions
Capital Improvement Plan
FY2021
FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
Expenditures
Capital Improvement
Plan
$12,368,084 $0 $2,631,916 $4,455,000 N/A
Total Expenditures: $12,368,084 $0 $2,631,916 $4,455,000 N/A Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Changes and Highlights
FY2022-23 Capital Projects:
$4,455,000 - Civic Center Campus Phase I CIP project (pf2103) City of South San Francisco | FY2022-23 Budget Book Page 82 Capital
Improvements
- Bond-funded
(515/517/518/
519/522/523/
524/525)
These funds were created to account for the funding of specific capital projects through the issuance of municipal bonds, as follows:
515 - Capital Improvements - Police Station
517 - Capital Improvements - City Street Paving Program 518 - Capital Improvements - Solar Rooves Installation (City Corp Yard & LPR) 519 - Capital Improvements - Civic Center Campus - Phase II 522 - Capital Improvements - Orange Memorial Park Ballfield 523 - Capital Improvements - Orange Memorial Park Playground Replacement 524 - Capital Improvements - New Aquatics Center
525 - Capital Improvements - Colma Creek Bridge Replacement Summary
Total revenue for the bond-funded funds is projected to be $65 million in FY2022-23. Budgeted expenditures are equal to revenue received at $65 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$25M
$50M
$75M
$100M
$125M
City of South San Francisco | FY2022-23 Budget Book Page 83 Budgeted Revenue by Fund
The pie and bar charts below show that revenues will only be received by funds 522, 523, 524 and 525 during FY2022-23 as these are newly created funds for newly proposed capital projects - the Orange Memorial Park Ballfield (fund 522), the Orange Memorial Park Playground replacement (fund 523), the new Aquatics Center (fund 524) and the Colma Creek Bridge replacements (fund 525). All of these projects will be funded by the City's third bond issuance - the 2022A lease revenue bonds totaling $65 million. Fund 524, for the new Aquatics Center, accounts for 75.3% of this at $49 million in bond funds.

Fund 515 received bond funds through the $53.8 million 2020A lease revenue bond issuance (budgeted in FY2019-20) and funds 517,518 and 519 received bond funds through the $104 million 2021A lease revenue bond issuance (budgeted in FY2020- 21).

Debt service related to the three bond issuances will be paid with Measure W funds (transferred to the Debt Service fund before payment - fund 461), with debt service repayments for the 2022A issuance starting in FY2024-25, when sufficient Measure W funds become available following completion of the Civic Center Campus project.

Budgeted Revenue by Fund
Capital Improvements - Aquatics
Center Bond-funded (524) (75.4%)
Capital Improvements - Aquatics
Center Bond-funded (524) (75.4%)
Capital Improvement - OMP
Ballfifield Bond-funded (522)
(18.9%)
Capital Improvement - OMP
Ballfield Bond-funded (522)
(18.9%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (3.4%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (3.4%)
Capital Improvements – OMP
Colma Creek Ped Bridges
Replacement Bond-funded (525)
(2.3%)
Capital Improvements – OMP
Colma Creek Ped Bridges
Replacement Bond-funded (525)
(2.3%)
City of South San Francisco | FY2022-23 Budget Book Page 84 Budgeted and Historical Revenue by Fund
Millions
Capital Improvements New Police Station (515)
Capital Improvements – Street Pavement Bond-funded (517) Capital Improvements – Solar Rooves Bond-funded (518)
Capital Improvements – Civic Campus Bond-funded (519)
Capital Improvements – OMP Colma Creek Ped Bridges Replacement Bond-funded (525) Capital Improvement – OMP Playground Replacement Bond-funded (523) Capital Improvement - OMP Ballfield Bond-funded (522)
Capital Improvements - Aquatics Center Bond-funded (524) FY2021FY2022FY2023
$0
$100
$25
$50
$75
$125
Capital Improvements New Police Station (515) $117,607 $0 $0 $0 0% Capital Improvements – Street Pavement Bondfunded (517) $24,000,000 $24,000,000 $24,000,000 $0 -100%
Capital Improvements – Solar Rooves Bond-funded
(518)
$2,000,000 $2,000,000 $2,000,000 $0 -100%
Capital Improvements – Civic Campus Bond-funded
(519)
$78,526,565 $78,000,000 $78,000,000 $0 -100%
Capital Improvement - OMP Ballfield Bond-funded
(522)
$0 $0 $0 $12,300,000 N/A
Capital Improvement – OMP Playground
Replacement Bond-funded (523)
$0 $0 $0 $2,200,000 N/A
Capital Improvements - Aquatics Center Bondfunded (524) $0 $0 $0 $49,000,000 N/A
Capital Improvements – OMP Colma Creek Ped
Bridges Replacement Bond-funded (525)
$0 $0 $0 $1,500,000 N/A
Total: $104,644,172 $104,000,000 $104,000,000 $65,000,000 -37.5% Name FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs. FY2023
Proposed
(%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 85 Budgeted Expenditures by Fund
Budgeted expenditures within the bond-funded CIP funds match budgeted revenues. The pie and bar charts below show that fund 524, for the new Aquatics Center, is budgeted to incur the majority ($49 million or 75.3%) of expenditures in FY2022-23.

Budgeted Expenditures by Fund
Capital Improvements - Aquatics
Center Bond-funded (524) (75.4%)
Capital Improvements - Aquatics
Center Bond-funded (524) (75.4%)
Capital Improvement - OMP
Ballfifield Bond-funded (522)
(18.9%)
Capital Improvement - OMP
Ballfield Bond-funded (522)
(18.9%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (3.4%)
Capital Improvement – OMP
Playground Replacement Bondfunded (523) (3.4%)
Capital Improvements – OMP
Colma Creek Ped Bridges
Replacement Bond-funded (525)
(2.3%)
Capital Improvements – OMP
Colma Creek Ped Bridges
Replacement Bond-funded (525)
(2.3%)
Budgeted and Historical Expenditures by Fund
Millions
Capital Improvements New Police Station (515)
Capital Improvements – Street Pavement Bond-funded (517) Capital Improvements – Solar Rooves Bond-funded (518)
Capital Improvements – Civic Campus Bond-funded (519)
Capital Improvements – OMP Colma Creek Ped Bridges Replacement Bond-funded (525) Capital Improvement – OMP Playground Replacement Bond-funded (523) Capital Improvement - OMP Ballfield Bond-funded (522)
Capital Improvements - Aquatics Center Bond-funded (524) FY2021FY2022FY2023
$0
$100
$25
$50
$75
$125
City of South San Francisco | FY2022-23 Budget Book Page 86 Capital Improvements New Police Station (515) $39,933,467 $0 $6,860,408 $0 0% Capital Improvements – Street Pavement Bondfunded (517) $0 $24,000,000 $24,000,000 $0 -100%
Capital Improvements – Solar Rooves Bond-funded
(518)
$0 $2,000,000 $2,000,000 $0 -100%
Capital Improvements – Civic Campus Bond-funded
(519)
$551,432 $78,000,000 $78,000,000 $0 -100%
Capital Improvement - OMP Ballfield Bond-funded
(522)
$0 $0 $0 $12,300,000 N/A
Capital Improvement – OMP Playground
Replacement Bond-funded (523)
$0 $0 $0 $2,200,000 N/A
Capital Improvements - Aquatics Center Bondfunded (524) $0 $0 $0 $49,000,000 N/A
Capital Improvements – OMP Colma Creek Ped
Bridges Replacement Bond-funded (525)
$0 $0 $0 $1,500,000 N/A
Total: $40,484,899 $104,000,000 $110,860,408 $65,000,000 -37.5% Name FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2022
Adjusted
Budget
FY2022
Adjusted
Budget
FY2023
Proposed
Budget
FY2023
Proposed
Budget
FY2022
Adopted
vs. FY2023
Proposed
(%
Change)
FY2022
Adopted
vs. FY2023
Proposed
(%
Change)
Changes and Highlights
FY2022-23 Capital Projects:
$49,000,000 - New Aquatics Center
$12,300,000 - OMP Ballfield
$2,200,000 - OMP Playground
$1,500,000 - Colma Creek Bridges
$65,000,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 87 Governmental
- non-Major
Funds
Governmental Funds are designated for revenues and expenses that are classified as government-type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements.

Governmental Funds have been divided into Major and non-Major classifications. The Governmental non-Major funds consists of the Park-In-Lieu funds, Gas Tax fund, Measure A fund, Road Maintenance & Rehabilitation Act (SB1) fund, Measure W, Community Development Block Grant fund, Common Greens Maintenance District funds, Solid waste Reduction fund, Supplemental Law Enforcement fund, City Programs fund, Sewer Capacity Charge fund, and Consolidated Impact Fees fund.

City of South San Francisco | FY2022-23 Budget Book Page 88 American
Rescue Plan
Act Special
Revenue
Fund (201)
This Special Revenue fund was created to receive $12.28 million allocated by the US Treasury to the City of South San Francisco as part of the American Rescue Plan Act passed in March 2021. Treasury has issued a Final Rule document which stipulates how these funds can be spent to help the City recover from the impacts of the COVID-19 pandemic.

Budgeted Revenues by Source
Cash received from the US Treasury is held in the fund as Deferred Revenue on the balance sheet and only recognized when expenditures are incurred. As a result, total revenues budgeted for FY2022-23 are $2.27 million, as shown in the table below, which is equal to the budgeted expenditures.

Revenue Source
Revenue From Other
Agencies
$260,000 $0 $4,760,000 $2,270,000 N/A
Total Revenue Source: $260,000 $0 $4,760,000 $2,270,000 N/A Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
Budgeted Expenditures by Expense Type
The FY2022-23 proposed budget expenditures of $2.27 million include $1.97 million of transfers to the General Fund to cover the cost of general government services and programs related to the COVID-19 pandemic, and a $0.3 million transfer to the Capital Improvement Program for the new Public Wifi Broadband project (pf2305).

In FY2020-21, $260,000 was provided in grants to 26 restaurants within the City that were struggling as a direct result of the COVID-19 pandemic. In FY2021-22, funds were budgeted for the City's pilot Guaranteed Income program ($1 million), the Broadband Expansion project ($1 million), capital projects including the Oyster Point Marina Water-taxi Ferry Terminal Phase I project (pf2002) ($1.12 million), the Shop Local Voucher program ($100,000), the summer Jobs for Youth Internship program ($100,000), and for the reimbursement of the General Fund for COVID-19 related services and expenditures ($2.56 million).

Expense Objects
Supplies And
Services
$260,000 $0 $1,210,391 $0 0%
Transfers $0 $1,120,000 $4,669,609 $2,270,000 102.7%
Total Expense
Objects:
$260,000 $1,120,000 $5,880,000 $2,270,000 102.7%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Changes and Highlights
$1,970,000 - General Government services and programs
$300,000 - CIP - Public Wifi Broadband project (st2305) $2,270,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 89 Park In-Lieu
Fees Fund
(206/207/209)
The City’s ordinance, as authorized by the Quimby Act, requires park land dedication in proposed residential subdivision or payment of an in-lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and enhancement of existing neighborhood parks, community parks, and recreational facilities.

Summary
The FY2022-23 budget includes a $2.4 million expenditure and zero revenue for this fund.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
City of South San Francisco | FY2022-23 Budget Book Page 90 Budgeted Expenditures by Expense Type
The chart and table below shows 100% of the FY 2022-23 budgeted expenditures is transfers out to the Capial Improvement Fund (Fund 510) for capital projects. The budgeted $2.4 million will be used solely for Centennial Trail Improvements (pk2302).

Budgeted Expenditures vs Historical
Millions
Supplies And Services
Transfers
FY2021FY2023
$0
$0.5
$1
$1.5
$2
$2.5
$3
Expense Objects
Supplies And
Services
$500,000 $0 $0 $0 0%
Transfers $496,309 $0 $836,469 $2,400,000 N/A
Total Expense
Objects:
$996,309 $0 $836,469 $2,400,000 N/A
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 91 Fund Balance
The table below shows the fund balance for each Park In-Lieu Fee fund:

Fund Balance
2021
(Actual)
2022
(Estimated)
2023
(Projected)
Park In-Lieu Fee Zone 1 Fund
(206)
(91,642) (91,642) (91,642)
Park In-Lieu Fee Zone 2 Fund
(207)
81,107 81,107 81,107
Park In-Lieu Fee Zone 3 Fund
(209)
3,728,337 2,891,868 491,868
Total 3,717,802 2,881,333 481,333
Changes and Highlights
CIP project funding:
$2,400,000 - Centennial Trail Improvements (pk2302)
City of South San Francisco | FY2022-23 Budget Book Page 92 Gas Tax Fund
(210)
Gas Tax is the City's share of the state tax on gas purchases. The funding is distributed by the State of California and is used for street, storm, sidewalk maintenance, and other related improvements.

Summary
The FY2022-23 proposed budget includes $2.11 million of revenue in the Gas Tax fund, which represents a 11.2% increase over the FY2021-22 adopted budget. Budgeted expenditures are projected to increase by 7.7% to $1.9 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of South San Francisco | FY2022-23 Budget Book Page 93 Budgeted Revenues by Source
The charts below show that the vast majority ($2.1 million) of the FY2022-23 proposed budget revenue is received from other agencies. $1.86 million is budgeted to be received from the State of California which is the agency responsible for distributing the City's share of taxes received from the purchases of gasoline at fuel stations by consumers, and $0.24 million is budgeted to be received from the City/County Association of Governments (C/CAG) for congestion relief and traffic-related activities. A small amount of revenue is received in this fund ($15,000) from interest generated on City investments.

Budgeted Revenues by Source
Revenue From Other Agencies (99.3%)
Interest & Rent (0.7%)
Budgeted Revenues by Source vs Historical
Millions
Interest & Rent
Revenue From Other Agencies
FY2021FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
City of South San Francisco | FY2022-23 Budget Book Page 94 Revenue Source
Revenue From Other
Agencies
$1,806,305 $1,886,008 $1,886,008 $2,099,642 11.3%
Interest & Rent $642 $15,000 $15,000 $15,000 0%
Total Revenue Source: $1,806,947 $1,901,008 $1,901,008 $2,114,642 11.2% Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 95 Budgeted Expenditures by Expense Type
The charts and table below shows that 100% of the $1.89 million FY2022-23 proposed budget expenditures are transfers out to other funds. $300,000 of this is for CIP projects including the Survey Monument restoration project (st2002), the HSIP Curb Ramp Improvements project (tr2202) and the new 2023 Downtown Surface Seal project (st2302). $920,000 is budgeted for a transfer out to the General Fund and $670,000 as a transfer out as a general subsidy to the City's Storm Water fund which relies on the revenue for Storm Water operations and related capital projects.

Budgeted Expenditures vs Historical
Millions
Transfers
FY2021
FY2022FY2023
$0
$0.5
$1
$1.5
$2
$2.5
Expense Objects
Transfers

TRANSFER OUT TO CAPITAL
IMPROV
$325,132 $164,043 $830,860 $300,000 82.9%

TRANSFER OUT TO

GENERAL FUND
$921,301 $920,605 $920,605 $920,605 0%

TRANSFER OUT TO STORM

WATER FD
$670,000 $670,000 $670,000 $670,000 0%
Total Transfers: $1,916,433 $1,754,648 $2,421,465 $1,890,605 7.7% Total Expense Objects: $1,916,433 $1,754,648 $2,421,465 $1,890,605 7.7% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 96 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$-300000
$-200000
$-100000
$0
$100K
$200K
$300K
$400K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $330,272 $-190,185 $33,852 -117.8%
Total Fund Balance: $330,272 $-190,185 $33,852 -117.8%
Changes and Highlights
CIP project funding:
$100,000 Survey Monuments (st2002)
$100,000 2023 Downtown Surface Seal project (st2302 - new) $100,000 HSIP10 Curb Ramps (tr2202)
$300,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 97 Measure A-1/2
Cent
Transportation
Sales Tax (211)
Measure A is a voter approved half-cent sales tax in San Mateo County. The measure was approved in 1988 and expired in 2008. In 2004, the voters of San Mateo County reauthorized Meassure A through 2033. The sales tax revenue generated is distributed by the County and funds are to be used for roads and traffic improvements, and the South City Shuttle.

Summary
The FY2022-23 proposed revenue budget for the Measure A fund is $1.95 million which is 25.3% higher than the FY2021-22 adopted budget. Budgeted expenditures are projected to increase significantly when compared to the FY21-22 adopted budget to $2.87 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of South San Francisco | FY2022-23 Budget Book Page 98 Budgeted Revenues by Source
The charts and table below show that revenue in the Measure A fund is received mostly from taxes (98.7%), in this case a specific half-cent County sales tax.

Budgeted Revenues by Source
Taxes (98.7%)
Interest & Rent (1.3%)
Budgeted and Historical Revenues by Source
Millions
Interest & Rent
Taxes
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
Revenue Source
Taxes $1,608,269 $1,527,755 $1,527,755 $1,920,452 25.7% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 99 Interest & Rent $5,730 $25,000 $25,000 $25,000 0%
Total Revenue
Source:
$1,613,999 $1,552,755 $1,552,755 $1,945,452 25.3%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
$2.87 million is included in the FY2022-23 proposed budget for Measure A expenditures all of which are transfers out to other funds. $0.25 million of these transfers is to the General Fund for operation of the South City Shuttle. $2.62 million is for Capital Improvement Program projects including Phase I and II of the Grand Boulevard project (st1403), the new 2023 Downtown Surface Seal project (st2302), the Utah Avenue Overcrossing project (tr1404) and the new Right-Of-Way Infrastructure Assessment project (tr2302).

Budgeted Expenditures vs Historical
Millions
Transfers
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Expense Objects
Transfers

TRANSFER OUT TO

CAPITAL IMPROV
$1,787,214 $164,452 $1,696,320 $2,620,000 1,493.2%

TRANSFER OUT TO

GENERAL FUND
$101,994 $166,475 $186,475 $254,395 52.8%
Total Transfers: $1,889,208 $330,927 $1,882,795 $2,874,395 768.6% Total Expense Objects: $1,889,208 $330,927 $1,882,795 $2,874,395 768.6% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 100 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $2,524,599 $2,194,559 $1,265,616 -42.3%
Total Fund Balance: $2,524,599 $2,194,559 $1,265,616 -42.3% Changes and Highlights
$254,395 - South City Shuttle Program (Measure A- City match) $100,000 - SSF Grand Blvd Project Phase I (st1403)
$100,000 - SSF Grand Blvd Project Phase II (st1502)
$1,500,000 - 2023 Downtown Surface Seal project (st2302) $200,000 - Utah Avenue Overcrossing project (tr1404)
$200,000 - HSIP10 Curb Ramp project (tr2202)
$520,000 - Right-Of-Way Infrastructure Assessment project (tr2302) $2,620,000 TOTAL CIP
City of South San Francisco | FY2022-23 Budget Book Page 101 Road
Maintenance
& Rehab
(SB1) (212)
Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program to address deferred maintenance of the California State Highway system and the local street and road system. These funds may be used for basic road maintenance, rehabilitation, and critical safety projects within the local streets and roads system.

Summary
The FY2022-23 proposed budget includes $1.3 million of revenue which is the same as last fiscal year. Budgeted expenditures in FY2022-23 are flat at $1.3 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of South San Francisco | FY2022-23 Budget Book Page 102 Budgeted Revenues by Source
$1.3 million in revenue is expected to be received by the SB1 fund in FY2022-23 which is the same as the prior year. 100% of the revenue is received directly from the state of California to fund streets and roads improvement programs..

Budgeted Revenues by Source vs Historical
Millions
Interest & Rent
Revenue From Other Agencies
FY2021
FY2022FY2023
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Revenue Source
Revenue From Other
Agencies
$1,245,493 $1,300,000 $1,300,000 $1,300,000 0%
Interest & Rent $3,263 $0 $0 $0 0%
Total Revenue Source: $1,248,756 $1,300,000 $1,300,000 $1,300,000 0% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 103 Budgeted Expenditures by Expense Type
The $1.3 million of expenditures in the FY2022-23 proposed budget are transfers out of the SB1 fund to contribute to capital projects, including the South Linden Ave Grade Separation (st1004), Linden Avenue Complete Streets Aspen-Miller (st1602), Phase III of the Grand Bl Project (st1807), Street Pavement Rehabiltation Projects (st2104 and st2106), 2022 West of 101 Pavement Rehab (st2107), Commercial & Spruce Signalized Intersection (tr1801) and South Connectivity Bicycle Lanes (tr1907).

Budgeted Expenditures vs Historical
Millions
Transfers
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
Expense Objects
Transfers $1,921,293 $1,700,000 $2,477,055 $1,300,000 -23.5% Total Expense
Objects:
$1,921,293 $1,700,000 $2,477,055 $1,300,000 -23.5%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 104 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$1M
$250K
$500K
$750K
$1.25M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $1,029,209 $629,209 $629,209 0%
Total Fund Balance: $1,029,209 $629,209 $629,209 0%
Changes and HIghlights
None
City of South San Francisco | FY2022-23 Budget Book Page 105 SMC
Measure W
1/2 Cent
Sales Tax
(213)
San Mateo County Measure W is a half-cent sales tax in San Mateo County for congestion relief and road repair. The measure was approved in by San Mateo County voters in November 2018. The sales tax revenues generated are distributed by the county and a portion of the funds is received by cities, calculated on a specific formula basis.

Summary
The FY2022-23 budget includes $0.85 million of revenue in the SMC Measure W half-cent Sales Tax Fund, which represents a

42.3% increase over the FY 2021-22 adopted budget. Budgeted expenditures are projected to increase by 66.7% to $1.0 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
City of South San Francisco | FY2022-23 Budget Book Page 106 Budgeted Revenues by Source
The chart and table below show $0.85 million budgeted in tax revenue to be received by this fund from San Mateo County in FY2022-23
Budgeted Revenues vs Historical by Source
Millions
Interest & Rent
Taxes
FY2021
FY2022FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
Revenue Source
Taxes $751,698 $600,000 $600,000 $853,534 42.3%
Interest & Rent $1,022 $0 $0 $0 0%
Total Revenue
Source:
$752,720 $600,000 $600,000 $853,534 42.3%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 107 Budgeted Expenditures by Expense Type
The chart and table below shows that 100% of the $1.0 million FTY 2022-23 budgeted expenditures are transfers out to Capital Improvement Fund (Fund 510) for CIP projects including the HSIP10 Curb Ramps (tr2202) and 2023 Surface Seal Project-Zone 4(st2302).

Budgeted Expenditures vs Historical
Millions
Transfers
FY2021FY2022FY2023
$0
$1
$0.25
$0.5
$0.75
$1.25
Expense Objects
Transfers $733,382 $600,000 $641,753 $1,000,000 66.7%
Total Expense
Objects:
$733,382 $600,000 $641,753 $1,000,000 66.7%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 108 Fund Balance
The entire fund balance of the SMC Measure W Half Cent Sales Tax Fund is restricted for congestion relief and transit improvements as approved by voters in 2018. The chart below shows the fund balance of this fund is reducing due to increased usage of funds for capital improvement projects in FY2022-23.

Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
$700K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $614,261 $572,508 $426,042 -25.6%
Total Fund Balance: $614,261 $572,508 $426,042 -25.6%
Changes and Highlights
CIP project funding:
$100,000 - 2023 Surface Seal Project (Zone 4)
$900,000 - HSIP10 Curb Rampls
City of South San Francisco | FY2022-23 Budget Book Page 109 Community
Development
Block Grant
(222)
The Community Development Block Grant (CDBG) is a federally funded program administered by the Department of Housing and Urban Development (HUD). This program supports the improvement of housing and commercial facilities and provides grants to local nonprofit agencies.

Summary
The FY2022-23 proposed budget in the CDBG fund includes $0.76 million of revenue, which represents a 33.4% increase over the FY21-22 adopted budget. Budgeted expenditures are projected to increase by 31.4% to $0.48 million when compared to the FY21-22 adopted budget.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
City of South San Francisco | FY2022-23 Budget Book Page 110 Budgeted Revenues by Source
As can be seen in the charts and table below, the majority of revenues in the FY2022-23 budget are projected to come from other agencies, i.e. the Department of Housing and Urban Development (HUD). 22.6% is projected to come from the Coronavirus Aid, Relief and Economic Security (CARES) Act funding (classified under the Charges for Services revenue category) and the remainder (3.9%) projected to come from an allocation of interest income generated from the investment of City funds as well as interest payments received on small loans made by the fund in years past to eligible recipients.

Budgeted Revenues by Source
Revenue From Other Agencies (73.5%)
Charges for Services (22.6%)
Interest & Rent (3.9%)
Budgeted Revenue by Source vs Historical
Millions
Interest & Rent
Charges for Services
Revenue From Other Agencies
FY2021FY2022
FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
City of South San Francisco | FY2022-23 Budget Book Page 111 Revenue Source
Revenue From Other
Agencies
$653,871 $500,685 $610,685 $562,000 12.2%
Charges for Services $30,000 $0 $0 $172,878 N/A
Interest & Rent $18,823 $72,569 $72,569 $30,000 -58.7%
Total Revenue Source: $702,694 $573,254 $683,254 $764,878 33.4% Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
Budgeted Expenditures by Expense Type
The majority of the FY2022-23 proposed budget is projected to be spent on grants for various eligible CDBG programs including Minor Home Repair programs for eligible applicants, the Housing Rehabilitation and Emergency Home Repair programs, Debris Box Vouchers and Public Improvement projects. Up to 20% of the total expenditures for a given year can be spent on administration of the City's CDBG program - $96,000 is budgeted for this purpose in FY2022-23. All FY2022-23 budgeted expenditures are classified under the supplies and services category.

Budgeted Expenditures by Expense Type vs Historical
Millions
Salaries And Benefits
Transfers
Supplies And Services
FY2021
FY2022
FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
Expense Objects
Salaries And
Benefits
$19,541 $0 $0 $0 0%
Supplies And
Services
$884,259 $367,461 $856,550 $488,520 32.9%
Transfers $43,096 $0 $0 $0 0%
Total Expense
Objects:
$946,896 $367,461 $856,550 $488,520 32.9%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 112 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$-100000
$-50000
$0
$50K
$100K
$150K
$200K
$250K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $108,386 $-64,910 $216,968 -434.3%
Total Fund Balance: $108,386 $-64,910 $216,968 -434.3%
Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 113 Common
Greens
Maintenance
Districts
(231/232/
233/234)
There are four Common Greens Maintenance Districts within the City: West Park 3 (fund 231), Stonegate Ridge (fund 232), Willow Gardens (fund 233), and West Par 1&2 (fund 234). The funding for these maintenance districts comes from a portion of the 1% Property Tax levy on the assessed value paid by the parcel owners. The property tax that funds these maintenance districts is diverted from the City’s portion of property taxes that would otherwise go to the General Fund. Provides for sidewalk, parks and tree maintenance within each of the maintenance districts.

Summary
The FY2022-23 proposed budget includes $1.9 million of revenue for these four funds, which represents a 2% increase over the prior year. Expenditures are budgeted to increase by 12.2% to $2.3 million this fiscal year.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
Budgeted Revenues by Source
The $1.9 million of proposed budget revenues in these four maintenance district funds is through taxation, i.e. a portion of the property tax levy on property parcels paid by property owners. Property tax revenue in general is projected to be higher in FY2022-23 compared to the prior year. As a result, these maintenance district funds will also see an increase in property tax revenue.4
Revenue Source
Taxes $2,210,329 $1,903,851 $1,903,851 $1,941,928 2%
Total Revenue
Source:
$2,210,329 $1,903,851 $1,903,851 $1,941,928 2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 114 Budgeted Expenditures by Expense Type
The charts and tables below show that the majority of the FY2022-23 $2.31 million expenditure budget (47.3%) within these four maintenance district funds will be on salaries and benefits of City staff working to help maintain these districts. 37.8% will be on supplies and services to support that work with the remainder (14.9%) on interdepartmental charges such as general adminsitration overhead.

Budgeted Expenditures by Expense Type
Salaries And Benefififits (47.3%)
Supplies And Services (37.8%)
Interdepartmental (14.9%)
Budgeted Expenditures by Expense Type vs Historical
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
City of South San Francisco | FY2022-23 Budget Book Page 115 Expense Objects
Salaries And
Benefits
$665,048 $996,343 $996,343 $1,090,508 9.5%
Supplies And
Services
$767,038 $714,148 $853,751 $871,348 22%
Interdepartmental $235,812 $343,389 $343,389 $343,389 0% Total Expense
Objects:
$1,667,898 $2,053,880 $2,193,483 $2,305,245 12.2%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Changes and Highlights
FY 2022-23 Changes & Highlights:

Positions:
.75 FTE Park Maintenance worker-Hourly
.07 FTE Management Analyst I
Supplies and Services:
$157,200 Maintenance and enhancement of the Common Greens area Fund Balance
Fund Balance FY2021 FY2022 FY2023 % Change
Unassigned - - - 0.0%
Assigned - - - 0.0%
Committed - - - 0.0%
Restricted 4,816,402 $ 4,526,770 $ 4,163,453 -8.0%
Nonspendable - - -
Total Fund Balance $ 4,816,402 $ 4,526,770 $ 4,163,453 -8.0% City of South San Francisco | FY2022-23 Budget Book Page 116 Solid Waste
Reduction
(250)
The Solid Waste Management Fund is primarily funded from a dedicated fee payment made by the South San Francisco Scavenger Company, the City’s exclusive solid waste management franchise. Funding pays for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts. Additional revenue comes from forfeited solid waste deposits, which are used to further the City's solid waste diversion goals.

Summary
The FY2022-23 budget includes $180,000 of revenue in the Solid Waste Reduction fund, which is flat when compared to the FY2021-22 adjusted budget. Budgeted expenditures are projected to increase by 191% to $384,102.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
City of South San Francisco | FY2022-23 Budget Book Page 117 Budgeted Revenues by Source
Franchise fees paid by South San Francisco Scavenger Company is the only source of revenue for the Solid Waste Fund.

Budgeted Revenues vs Historical
Millions
Charges for Services
FY2021FY2022
FY2023
$0
$0.05
$0.1
$0.15
$0.2
$0.25
Revenue Source
Charges for
Services
$206,295 $180,000 $180,000 $180,000 0%
Total Revenue
Source:
$206,295 $180,000 $180,000 $180,000 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 118 Budgeted Expenditures by Expense Type
The increase in expenditures projected in the FY2022-23 budget, compared to the FY2021-22 adopted budget, is due to a project involving the expansion and installation of "smart" trash and recycling units throughout the City that costs $200,000.

Budgeted Expenditures by Type
Supplies And Services (94.3%)
Interdepartmental (5.7%)
Budgeted Expenditures vs Historical
Millions
Transfers
Interdepartmental
Supplies And Services
FY2021
FY2022
FY2023
$0
$0.1
$0.2
$0.3
$0.4
$0.5
City of South San Francisco | FY2022-23 Budget Book Page 119 Expense Objects
Supplies And
Services
$168,362 $110,150 $192,891 $362,150 228.8%
Interdepartmental $14,507 $21,952 $21,952 $21,952 0%
Transfers $14,632 $0 $106,627 $0 0%
Total Expense
Objects:
$197,501 $132,102 $321,470 $384,102 190.8%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Fund Balance
The projected 36% decline in Fund Balance in FY2022-23 is primarily due to the one-time cost of installing smart trash cans throughout the city.

Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $701,761 $560,291 $356,189 -36.4%
Total Fund Balance: $701,761 $560,291 $356,189 -36.4%
Changes and Highlights
Services and Supplies:
$200,000 Installations of solar-powered, sensor-equipped waste & recycling stations throughout the city City of South San Francisco | FY2022-23 Budget Book Page 120 Supplemental
Law
Enforcement
Services
(260)
The Citizens Option for Public Safety (COPS) program was adopted in 1996. Under the provisions of Government Code Section 30061, a percentage of the funds are allocated to counties and cities, based upon population, for law enforcement services.

Each city is required to deposit the funds into a separate Supplemental Law Enforcement Services Fund so that these funds are not intermingled with General Fund dollars and must be spent on front-line law enforcement services.

Summary
The FY2022-23 budget includes $100,000 of revenue in this fund which is flat compared to the prior year. Budgeted expenditures are projected to remain at $100,000 in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
Budgeted Revenues by Source
Revenue Source
Taxes $160,781 $100,000 $100,000 $100,000 0%
Interest & Rent $116 $0 $0 $0 0%
Total Revenue
Source:
$160,897 $100,000 $100,000 $100,000 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Fund
Supplemental Law Enforcement
Services (260)
$160,897 $100,000 $100,000 $100,000 0%
Total Supplemental Law
Enforcement Services (260):
$160,897 $100,000 $100,000 $100,000 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted
vs. FY2023
Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 121 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$1K
$250
$500
$750
$1.25K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $1,098 $1,098 $1,098 0%
Total Fund Balance: $1,098 $1,098 $1,098 0%
Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 122 City
Programs
Special
Revenue
Fund (280)
This fund accounts for donations and other accounts that are dedicated to a particular program. Principal reserves reflect the Police Department's participation in the Department of Justice's Asset Seizure Program and the Library Department's Project Read Program.

Budgeted Revenues by Source
The FY2022-23 budget includes no revenue for this fund.

Revenue Source
Charges for
Services
$3,804,981 $0 $0 $0 0%
Interest & Rent $44,186 $0 $0 $0 0%
Other Revenues $2,942,571 $0 $0 $0 0%
Total Revenue
Source:
$6,791,738 $0 $0 $0 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Function
The FY2022-23 budget includes $0.26 million of expenditures for the Civic Center Campus capital project (pf2103) Expenditures
Capital Improvement
Plan
$567,270 $0 $1,932,730 $255,000 N/A
Transfers $0 $0 $1,881 $0 0%
Non Expense $1,370,081 $0 $0 $0 0%
Total Expenditures: $1,937,351 $0 $1,934,611 $255,000 N/A Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 123 Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $11,401,167 $9,466,556 $9,211,556 -2.7%
Total Fund Balance: $11,401,167 $9,466,556 $9,211,556 -2.7% Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 124 Debt Service
Fund (461)
The City's Debt Service fund is the fund in which all loan or bond payments are recorded. It receives transfers from other funds, such as Measure W for the bond repayments.

Summary
The revenue budget for FY2022-23 is $8.29 million and the expenditure budget is also $8.29 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
Budgeted Revenues by Source
The table below shows $8.29 million in transfers in the FY2022-23 budget. These funds are provided by Measure W revenues.

Revenue Source
Transfers $2,767,200 $8,287,833 $8,287,833 $8,289,450 0% Total Revenue
Source:
$2,767,200 $8,287,833 $8,287,833 $8,289,450 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
The table below shows $8.29 million in debt service payments projected for FY2022-23 related to the 2020A and 2021A bond issuances to finance the new Police Station and Civic Center Campus.

Expense Objects
Debt Service $2,767,200 $8,287,833 $8,287,833 $8,289,450 0% Total Expense
Objects:
$2,767,200 $8,287,833 $8,287,833 $8,289,450 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 125 Sewer
Capacity
Charges
(730)
The revenue for this restricted fund is received from sewer capacity charges paid by users that connect to sewer facilities for the first time, and by users who increase their sanitary sewer usage. The charge is typically due upon building permit issuance and is only charged to areas receiving sewer service from the City (fee collection excludes the Westborough area that receives sewer service from Daly City). The fees collected assist with funding for required replacements, upgrades, and construction of sewer infrastructure not funded by other sources. This fund provides revenue to cover the costs associated with providing collection and treatment capacity for new and expanding development not funded by the East of 101 Sewer Impact Fee Program.

Summary
The FY2022-23 proposed budget includes $200,000 of revenue in this fund which is flat compared to last year. Budgeted expenditures are negligible at $2,800 which remained the same compared to the prior year.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
Budgeted Revenues by Source
In the FY2022-23 adopted revenue budget, $200,000 in sewer capacity charges are projected to be received which represents no change when compared to the prior year, as shown in the table below.

Revenue Source
Interest & Rent $15,653 $0 $0 $0 0%
Other Revenues $1,900,697 $200,000 $200,000 $200,000 0% Total Revenue
Source:
$1,916,350 $200,000 $200,000 $200,000 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 126 Budgeted Expenditures by Expense Type
Expense Objects
Interdepartmental $1,850 $2,800 $2,800 $2,800 0%
Transfers $2,338,118 $0 $1,456,664 $0 0%
Total Expense
Objects:
$2,339,968 $2,800 $1,459,464 $2,800 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
$10M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $7,726,129 $6,466,664 $6,663,864 3%
Total Fund Balance: $7,726,129 $6,466,664 $6,663,864 3% Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 127 Consolidated
Impact Fees
(805/806/810/
820/821/822/
823/824/825/
830/840)
These fees are collected from developers to mitigate the impact of the new developments on the community. The Consolidated Impact Fee Fund includes Parkland Acquisition Fee (Fund 805), Park Construction Fee (Fund 806), East of 101 Sewer Impact Fee (Fund 810), East of 101 Traffic Impact Fee (Fund 820), Public Safety Impact Fee (Fund 821), Bicycle and Pedestrian Impact Fee (Fund 822), Commercial Linkage Impact Fee (Fund 823), Library Impact Fee (Fund 824), Citywide Traffic Impact Fee (Fund 825), Childcare Impact fee (830), and Oyster Point Interchange Impact Fee (Fund 840).

Effective November 22, 2020, an amendment to some existing impact fees such as Childcare and Public Safety Impact fees was adopted. A new Library Impact fee was established and the Transportation Impact Fee was implemented to supplement the East of 101 Traffic Impact fees and the Bicycle and Pedestrian Impact fees, ensuring that the Citywide impact is accounted for and not limited to a certain geographical area nor by the type of transportation. The Development Impact Study was approved by the City Council.

Summary
The FY2022-23 budget includes zero revenue in the Impact Fees Funds. Budgeted expenditures are projected to increase by 1,103% to $20.02 million when compared to the FY2021-22 adopted budget.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
City of South San Francisco | FY2022-23 Budget Book Page 128 Budgeted Expenditures by Fund
The table below shows the FY2022-23 budgeted expenditures for each individual impact fee fund:

Fund Name
Budgeted Expenditures for
FY2022-23
Park Land Acquisition Fee (805) $3,000,000
Park Construction Fee (806) $1,300,000
Sewer Impact Fee Fund (810) $2,799
Traffic Impact Fee Fund (820) $2,418,856
Public Safety Impact Fee Fund (821) $550,894
Bicycle and Pedestrian Impact Fee
Fund (822)
$156,915
Commercial Linkage Impact Fee (823) $588,783
Transportation Impact Fee (825) $4,257,029
Childcare Impact Fee Fund (830) $7,742,800
Total $20,018,076
Budgeted Expenditures vs Historical
Millions
Consolidated Impact Fees
FY2021
FY2022
FY2023
$0
$5
$10
$15
$20
$25
Consolidated Impact Fees $4,628,575 $1,663,291 $37,106,166 $20,018,076 1,103.5% Total Consolidated
Impact Fees:
$4,628,575 $1,663,291 $37,106,166 $20,018,076 1,103.5%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 129 Expenditures by Function
.

Expenditures
Fire $0 $41,634 $61,155 $200,894 382.5%
Public Works $3,700 $5,599 $5,599 $5,599 0%
Capital Improvement
Plan
$4,320,569 $1,530,925 $32,390,350 $19,220,000 1,155.5%
Transfers $140,745 $0 $60,459 $0 0%
Non Expense $163,560 $85,132 $4,588,602 $591,583 594.9% Total Expenditures: $4,628,575 $1,663,291 $37,106,166 $20,018,076 1,103.5% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Expenditures by Expense Type
The chart and table below show that 96% of the FY2022-23 budgeted expenditures are used for transfers for various capital projects as illustrated in the previous section table
Budgeted Expenditures by Type
Transfers (96%)
Supplies And Services (3.5%)
Salaries And Benefififits (0.5%)
Interdepartmental (0.04%)
City of South San Francisco | FY2022-23 Budget Book Page 130 Budgeted Expenditures vs Historical by Type
Millions
Debt Service
Interdepartmental
Salaries And Benefits
Supplies And Services
Transfers
FY2021
FY2022
FY2023
$0
$5
$10
$15
$20
$25
Expense Objects
Salaries And
Benefits
$70,530 $82,333 $82,333 $93,433 13.5%
Supplies And
Services
$51,180 $41,634 $4,564,625 $696,244 1,572.3%
Debt Service $40,000 $0 $0 $0 0%
Interdepartmental $5,550 $8,399 $8,399 $8,399 0%
Transfers $4,461,314 $1,530,925 $32,450,809 $19,220,000 1,155.5% Total Expense
Objects:
$4,628,575 $1,663,291 $37,106,166 $20,018,076 1,103.5%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 131 Fund Balance
The table below shows the fund balance for each impact fee fund. It is important to bear in mind that impact fees are very difficult to budget - the City has chosen not to budget revenues for these funds. As a result, the fund balances below do not take into account impact fees that may be received during FY2021-22 and FY2022-23 and therefore show balances that are lower than they are likely to be.

Fund Balance 2021 (Actual)
2022
(Estimated)
2023
(Projected)
Park Land Acquisition Fee Fund (805) 1,603,773 1,579,947 (1,420,053) Park Construction Fee Fund (806) 5,344,782 4,246,605 2,946,605 East of 101 Sewer Impact Fee Fund (810) 4,144,278 (830,911) (833,710) East of 101 Traffic Impact Fee Fund (820) 22,527,966 2,970,959 552,104 Public Safety Impact Fee Fund (821) 1,499,386 348,874 (202,020) Bicycle and Pedestrian Impact Fee Fund
(822)
116,812 116,812 (40,102)
Commercial Linkage Impact Fee Fund (823) 10,211,625 5,625,823 5,037,040 Library Impact Fee (824) 0 0 0
Citywide Transportation Impact Fee Fund
(825)
1,962,343 1,962,343 (2,294,686)
Child Care Impact Fee Fund (830) 6,788,326 1,072,676 (6,670,122) Oyster Point Interchange Impact Fee Fund
(840)
38,708 38,708 38,708
Total 54,238,004 17,131,840 (2,886,236)
City of South San Francisco | FY2022-23 Budget Book Page 132 Proprietary - Major Funds
Enterprise Funds are associated with business type activities, where a fee is charged for a particular service. The funds in the following pages all support business activities operated by the City.

The Proprietary fund is further classified into Major and non-Major funds. The Proprietary Major Funds consist of the Sewer Enterprise fund, the Parking District fund and the Storm Water fund.

City of South San Francisco | FY2022-23 Budget Book Page 133 Sewer
Enterprise
Fund (710)
The Sewer Enterprise Fund is used to operate the systems for the Water Quality Control Plant (WQCP) including sewer collection lines and pump stations. This fund also covers Sanitary Sewer type capital projects that upgrade and improve the WQCP. This fund is classified as a a Proprietary or Enterprise fund since it is run similar to that of a private sector business where activities within the fund are funded by charges to users of the system.

Summary
The FY2022-23 proposed budget for the Sewer fund includes $30.14 million of revenue, which represents a .3% decrease over the prior year's adopted budget. Expenditures are projected to decrease by 17.1% to $30.16 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
City of South San Francisco | FY2022-23 Budget Book Page 134 Budgeted Revenues by Source
The main revenue source for the Sewer Enterprise Fund is charges for services which includes sewer service charges to industrial, commercial and residential customers; discharge permit fees; O&M participation and Capital Improvement Program reimbursement from other local agencies including the City of San Bruno, the City of Burlingame, the City of Millbrae and San Freancisco Airport. A small amount of revenue is received by the fund from investments of the City's surplus funds. Budgeted revenue for FY2022-23 is flat when compared to the FY2021-22 adopted budget for both charges for services and interest.

Budgeted Revenues by Source
Charges for Services (99.6%)
Interest & Rent (0.4%)
Budgeted Revenues by Source vs Historical
Millions
Other Revenues
Transfers
Interest & Rent
Charges for Services
FY2021
FY2022
FY2023
$0
$10
$20
$30
$40
City of South San Francisco | FY2022-23 Budget Book Page 135 Revenue Source
Charges for
Services
$33,843,399 $30,142,292 $34,061,638 $30,038,227 -0.3%
Interest & Rent $41,887 $110,000 $110,000 $110,000 0%
Other Revenues $105 $0 $0 $0 0%
Transfers $4,052,198 $0 $10,714,064 $0 0%
Total Revenue
Source:
$37,937,589 $30,252,292 $44,885,702 $30,148,227 -0.3%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Supplies And Services (37%)
Salaries And Benefififits (35.5%)
Debt Service (18.9%)
Interdepartmental (6%)
Capital Outlay (2.6%)
City of South San Francisco | FY2022-23 Budget Book Page 136 Budgeted Expenditures by Expense Type vs Historical
Millions
Transfers
Capital Outlay
Interdepartmental
Debt Service
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$-20
$-10
$0
$10
$20
$30
$40
$50
Expense Objects
Salaries And
Benefits
$11,333,738 $10,061,614 $10,061,614 $10,708,285 6.4%
Supplies And
Services
$29,762,825 $18,179,221 $50,201,623 $11,169,221 -38.6%
Capital Outlay -$16,273,454 $0 $0 $775,000 N/A
Debt Service $575,547 $5,707,241 $5,707,241 $5,705,910 0% Interdepartmental $1,245,800 $1,638,077 $1,638,077 $1,801,594 10% Transfers $0 $800,000 $800,000 $0 -100%
Total Expense
Objects:
$26,644,456 $36,386,153 $68,408,555 $30,160,010 -17.1%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 137 Fund Balance
Fund Balance Projections
Unassigned Nonspendable
FY2021 FY2022 FY2023
$0
$100M
$25M
$50M
$75M
$125M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Unassigned $1,517,328 $0 $0 0%
Nonspendable $104,230,882 $82,225,357 $82,933,574 0.9%
Total Fund Balance: $105,748,210 $82,225,357 $82,933,574 0.9% Changes and Highlights
FY2022-23 Changes and Highlights:

Positions:

Add 1.0 FTE Operations Supervisor (new title)
Supplies and Services:
$2,000 - Gas and electricity increase
$15,000 - Cost increase for sewage sludge collection and disposal $183,000 - Cost increase for bulk chemical purchases in the plant $675,000 - New combo truck to replace 2009 Vacon combo truck $45,000 - New Electric pick-up truck to replace 2001 Chevy S10 $55,000 - Upgrade of radio system
$975,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 138 Parking
District Fund
(720)
The Parking District Fund receives its revenue from the collection of parking fees from city-owned parking meters, parking lots, and the sale of parking permits within the South San Francisco Parking District No.1.

Summary
The FY2022-23 budget includes a $0.9 million of revenue in the Parking District Fund, which represents no increase from the FY 2021-22 adopted budget. Budgeted expenditures are projected to increase by 23% to $0.87 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
City of South San Francisco | FY2022-23 Budget Book Page 139 Budgeted Revenues by Source
The pie chart and the bar chart below show that the vast majority of the budgeted revenue for FY2022-23 falls within the charges for services revenue category. More specifically, this is revenue from parking fees collected from parking meters and parking lots throughout the City, as well as the sale of parking permits. A small amount of interest revenue is budgeted to be received in this fund. This is generated from the investment of the City's surplus funds. The FY2022-23 budget is flat when compared to the FY2021-22 adopted budget for both charges for services and interest revenue categories.

Budgeted Revenues by Source
Charges for Services (98.9%)
Interest & Rent (1.1%)
Budgeted Revenue vs Historical
Millions
Interest & Rent
Charges for Services
FY2021
FY2022
FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
City of South San Francisco | FY2022-23 Budget Book Page 140 Revenue Source
Charges for
Services
$764,514 $895,000 $895,000 $895,000 0%
Interest & Rent $6,994 $10,000 $10,000 $10,000 0%
Transfers $0 $0 $497,816 $0 0%
Total Revenue
Source:
$771,508 $905,000 $1,402,816 $905,000 0%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
Budgeted Expenditures by Type
Supplies And Services (45.4%)
Salaries And Benefififits (27.5%)
Capital Outlay (13.7%)
Interdepartmental (13.3%)
City of South San Francisco | FY2022-23 Budget Book Page 141 Budgeted Expenditures vs Historical
Millions
Transfers
Interdepartmental
Capital Outlay
Salaries And Benefits
Supplies And Services
FY2021FY2022
FY2023
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
The FY 2022-23 budgeted expenditure exceeds prior year's adopted budget by approximately $164,000. Majority of the increase is attributed to the cost of replacing the garage surveillance camera system in the Miller Garage ($120,000).

Expense Objects
Salaries And
Benefits
$344,714 $246,129 $246,129 $240,362 -2.3%
Supplies And
Services
$662,316 $346,292 $894,953 $396,292 14.4%
Capital Outlay $253,232 $0 $0 $120,000 N/A
Interdepartmental $77,831 $116,159 $116,159 $116,159 0% Transfers $2,084 $0 $350 $0 0%
Total Expense
Objects:
$1,340,177 $708,581 $1,257,592 $872,814 23.2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 142 Fund Balance
The chart below shows approximately $10.1 million of the fund balance capital assets such as land, buildings and improvements net of accumulated depreciations that are considered non-spendable for the FY2022-23 budget. The remaining $3.6 million represents cash and cash equivalents.

Fund Balance Projections
Unassigned Nonspendable
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Unassigned $3,424,481 $3,569,706 $3,601,892 0.9%
Nonspendable $10,185,764 $10,185,764 $10,185,764 0%
Total Fund Balance: $13,610,245 $13,755,470 $13,787,656 0.2% Changes and Highlights
$120,000 - Replacement of surveillance camera system in the Miller Garage City of South San Francisco | FY2022-23 Budget Book Page 143 Storm Water
Fund (740)
The Storm Water Fund is used to comply with the City’s Municipal Regional Permit (MRP) as part of Federal and State regulations regarding water runoff.

Summary
The FY2022-23 budget includes $2.89 million of revenue which represents a 112% increase over the FY2021-22 adopted budget. Budgeted expenditures are projected to increase by 137.7%, or $1.78 million, to $3.08 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2022-23 Budget Book Page 144 Budgeted Revenues by Source
The costs of complying with the MRP have dramatically increased in the last few years. With the cost of this service continuing to increase, the Gas Tax fund began to supplement this fund and a few years later, the General Fund began to supplement the Storm Water Fund in addition. This will continue in FY2022-23. Storm Drain fees collected directly from users through the property tax roll are insufficient to cover the cost of operating this fund, hence the need for such transfers.

The pie chart below shows that 85.5% of the FY2022-23 proposed revenue budget of $2.89 million is projected to come from transfers in from other funds. This includes a one-off transfer of $1.55 million from the Infrastructure Reserve fund to cover the cost of Capital Improvement Program (CIP) projects and the annual transfers of $0.25 million from the General Fund and $0.67 million from the Gas Tax fund. $0.41 million in Storm Drain fees are also projected to be received, making up

14.2% of the revenue budget (under the Charges for Services revenue category).

Budgeted Revenue by Source
Transfers (85.5%)
Charges for Services (14.2%)
Fines & Forfeitures (0.2%)
Interest & Rent (0.2%)
The bar chart below shows a significant increase in revenue budget in FY2022-23 when compared to the FY2021-22 budget - this is due to the $1.55 million one-time transfer in from the Infrastructure Reserve fund to cover the cost of various Storm Drain related CIP projects. FY2020-21 actuals included $5.68 million of revenue from Caltrans ($4.87 million of which was an accrual) in relation to the Orange Memorial Park Storm Water Capture project (sd1801).

City of South San Francisco | FY2022-23 Budget Book Page 145 Budgeted Revenue by Source vs Historical
Millions
Revenue From Other Agencies
Fines & Forfeitures
Interest & Rent
Charges for Services
Transfers
FY2021FY2022
FY2023
$0
$2
$4
$6
$8
Revenue Source
Fines & Forfeitures $600 $5,000 $5,000 $5,000 0%
Revenue From Other
Agencies
$5,676,999 $0 $8,270,003 $0 0%
Charges for Services $410,145 $433,000 $433,000 $409,676 -5.4% Interest & Rent $3,743 $5,000 $5,000 $5,000 0%
Transfers $934,632 $920,000 $1,155,452 $2,470,000 168.5% Total Revenue Source: $7,026,119 $1,363,000 $9,868,455 $2,889,676 112% Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
City of South San Francisco | FY2022-23 Budget Book Page 146 Budgeted Expenditures by Expense Type
The pie chart below shows that 35.6% of the $3.08 million expenditure budget is earmarked for salaries and benefits for employees tasked with carrying out Storm Drain fund related activities. 62.7% is budgeted for supplies and services which includes the $1.55 million of expenditures on CIP projects such as the Storm Water Trash Capture Devices project (sd1401), the Storm Drain Master Plan project (sd2301), the Electrification of Storm Drain Pump Stations (sd2302), the South Maple Storm Pump Station Renovation (sd2303) and the Hickey Blvd Hillside Stabilization project (sd2304).

Budgeted Expenditures by Expense Type
Supplies And Services (62.7%)
Salaries And Benefififits (35.6%)
Interdepartmental (1.7%)
The bar chart below shows an increase in projected expenditures in FY2022-23 compared with the FY2021-22 adopted budget - this is due to the planned CIP projects. FY2020-21 actual include significant expenditures ($5.66 million) related to the Orange Memorial Park Storm Water Capture project (sd1801). The red bar indicates the capitalization of these capital expenses - this is a movement of the costs to this proprietory fund's balance sheet where they will be depreciated over the useful life of the capital asset. This can also be shown in the table below under Capital Outlay.

City of South San Francisco | FY2022-23 Budget Book Page 147 Budgeted Expenditures by Expense Type vs Historical
Millions
Capital Outlay
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021
FY2022FY2023
$-7.5
$-5
$-2.5
$0
$2.5
$5
$7.5
Expense Objects
Salaries And
Benefits
$767,114 $913,013 $913,013 $1,095,661 20%
Supplies And
Services
$5,763,822 $329,688 $8,946,890 $1,929,688 485.3%
Capital Outlay -$5,640,247 $0 $0 $0 0%
Interdepartmental $31,367 $52,233 $52,233 $52,233 0%
Total Expense
Objects:
$922,056 $1,294,934 $9,912,136 $3,077,583 137.7%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 148 Fund Balance
Fund Balance Projections
Committed Nonspendable
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Committed $2,266,943 $2,223,262 $2,035,355 -8.5%
Nonspendable $9,212,296 $9,212,296 $9,212,296 0%
Total Fund Balance: $11,479,239 $11,435,558 $11,247,651 -1.6% Changes and Highlights
Capital Projects:
$350,000 - Storm Water Trash Capture Devices project
$800,000 - Storm Drain Master Plan
$100,000 - Electrification of Storm Pump Stations
$200,000 - South Maple Storm Pump Station Renovation
$100,000 - Hickey Blvd Hillside Stabilization
$1,550,000 TOTAL
Supplies and Services Expenditures:
$50,000 -backflow preventers (TIDEFLEX ULTRAFLEX 12") to mitigate flooding during annual king tide flood events City of South San Francisco | FY2022-23 Budget Book Page 149 Proprietary -
non-Major
Funds
The Proprietary non-Major funds consist of the City Service fund, Self Insurance fund, Heath and benefit fund, Equipment Replacement fund, Information Technology fund, and PEG Access fund.

City of South San Francisco | FY2022-23 Budget Book Page 150 City Service
Fund (781)
The City Services Fund is used to pay for in-house vehicle maintenance on Cityowned vehicles. The Fleet Maintenance Division of the Public Works Department manages the budget for this fund. The fund receives its revenues by charging departments for the services rendered on an actual invoice basis. In recent years, the Fleet Management Division performed vehicle maintenance work for the Cities of Millbrae and Daly City to further regional consolidation efforts.

Summary
The FY2022-23 adopted budget includes $1.74 million of revenue which represents no change from prior year's adopted budget. FY 2022-23 expenditures are projected to decrease by 1.4% to $1.83 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
City of South San Francisco | FY2022-23 Budget Book Page 151 Budgeted Revenues by Source
The chart below shows that 100% of the budgeted revenue for FY2022-23 are charges to departments for services rendered by the Fleet Maintenance Division under the Public Works department for vehicle maintenance.

Budgeted Revenue vs Historical
Millions
Interest & Rent
Other Revenues
FY2021FY2022FY2023
$0
$0.5
$1
$1.5
$2
Revenue Source
Interest & Rent $968 $0 $0 $0 0%
Other Revenues $1,741,923 $1,741,923 $1,741,923 $1,741,923 0% Total Revenue
Source:
$1,742,891 $1,741,923 $1,741,923 $1,741,923 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 152 Budgeted Expenditures by Function
Expenditures
Public Works $1,830,015 $1,863,495 $1,863,495 $1,837,549 -1.4% Total
Expenditures:
$1,830,015 $1,863,495 $1,863,495 $1,837,549 -1.4%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
44% of the FY2022-23 budgeted expenditures are salaries and benefits costs associated with Public Works employees working on activities related to this fund. 54% of expenditures within this fund are budgeted to be spent on supplies and services to support that work. Compared to the prior year, total expenditures are projected to decrease by 1.4%.

Budget Expenditures by Type
Supplies And Services (53.8%)
Salaries And Benefififits (43.8%)
Interdepartmental (2.5%)
City of South San Francisco | FY2022-23 Budget Book Page 153 Budgeted Expenditures vs Historical
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
Expense Objects
Salaries And
Benefits
$633,816 $846,127 $846,127 $803,971 -5%
Supplies And
Services
$1,166,980 $988,150 $988,150 $988,150 0%
Interdepartmental $29,219 $29,219 $29,219 $45,428 55.5% Total Expense
Objects:
$1,830,015 $1,863,495 $1,863,495 $1,837,549 -1.4%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 154 Fund Balance
The chart below shows the fund balance fo the City Service Fund, which is assigned for maintenance on city-owned vehicles, is on a decline.

Fund Balance Projections
Assigned
FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
$250K
$300K
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Assigned $275,416 $153,844 $58,218 -62.2%
Total Fund Balance: $275,416 $153,844 $58,218 -62.2%
Changes and Highlghts
None
City of South San Francisco | FY2022-23 Budget Book Page 155 Self
Insurance
Fund (782)
This fund is used to accumulate reserves to pay for workers' compensation claims and general liability insurance claims through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN).

Actuarial studies determine the amount of reserves needed to have an adequate level of confidence that the city would be able to fund the maximum amount of claims.

The City maintains adequate cash reserves within the fund on an ongoing basis.

Summary
The FY2022-23 budget includes $6.5 million of revenue in the Self Insurance Fund, which represents a 40.2% increase over the FY2021-22 adopted budget. Budgeted expenditures are projected to increase by 30.4% to $5.95 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2022-23 Budget Book Page 156 Budgeted Revenues by Source
99% of the FY2022-23 adopted budget revenues in this fund come from other funds in relation to workers' compensation ($5.2 million) and liability insurance charges ($1.2 million). 1% is budgeted to be received from interest income derived from the City's investments which is allocated across the different funds.

Budgeted Revenues by Source
Other Revenues (98.8%)
Interest & Rent (1.2%)
Revenues in the Self Insurance Fund are collections from departments for payments of general liability insurance premiums, worker's compensation claims and other related expenses. With the rising cost of insurance premiums and worker's compensation claims, a 40% increase in budgeted revenues is projected for FY2022-23.

Budgeted Revenues vs Historical
Millions
Revenue From Other Agencies
Interest & Rent
Other Revenues
FY2021FY2022
FY2023
$0
$1
$2
$3
$4
$5
$6
$7
City of South San Francisco | FY2022-23 Budget Book Page 157 Revenue Source
Revenue From Other
Agencies
$18,271 $0 $0 $0 0%
Interest & Rent $31,802 $75,000 $75,000 $75,000 0%
Other Revenues $6,507,665 $4,559,604 $4,559,604 $6,424,952 40.9% Total Revenue Source: $6,557,738 $4,634,604 $4,634,604 $6,499,952 40.2% Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
Budgeted Expenditures by Expense Type
The chart and table below show the majority of FY2022-23 budgeted expenditures are for supplies and services(90%), which includes $2.6 million for liability insurance premiums, $2.3 million for workers' compensation claims and $0.4 million for legal services. The remaining 10% of the budget is for salaries and benefits related expenditures, in this case $0.65 million for injury pay.

Budgeted Expenditures by Type
Supplies And Services (89.1%)
Salaries And Benefififits (10.9%)
City of South San Francisco | FY2022-23 Budget Book Page 158 Budgeted Expenditures vs Historical
Millions
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$0
$1
$2
$3
$4
$5
$6
$7
Expense Objects
Salaries And
Benefits
$887,450 $650,000 $650,000 $650,000 0%
Supplies And
Services
$5,036,461 $3,909,596 $3,909,596 $5,295,482 35.4%
Total Expense
Objects:
$5,923,911 $4,559,596 $4,559,596 $5,945,482 30.4%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 159 Fund Balance
The fund balance of the Self Insurance Fund represents cash reserves maintained by the city to fund worker's compensation, general liability and property damage claims.

Fund Balance Projections
Assigned
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
FY2022 FY2023 % Change
Fund Balance — —
Assigned $1,920,159 $2,474,629 28.9%
Total Fund Balance: $1,920,159 $2,474,629 28.9%
Changes and Highlights
General Liability Insurance premiums have increased by 52% since FY2019-20.

City of South San Francisco | FY2022-23 Budget Book Page 160 Benefits
Fund (783)
This fund collects charges from departments and is used to pay benefit providers for active and retiree health, dental, vision insurance and other miscellaneous benefits.

Summary
The FY2022-23 proposed budget includes $15.25 million of revenue recorded in this fund, which represents a 3.8% increase over the prior year. Budgeted expenditures are projected to be at $15.41 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
City of South San Francisco | FY2022-23 Budget Book Page 161 Budgeted Revenues by Source
The majority of the FY2022-23 adopted budget revenues in this fund (98%), as shown in the pie chart below, is budgeted to come from "other revenues". More specifically, this is charges to the other funds for accrued employee leave; health, dental and vision charges; and retiree health charges. A small amount (almost 2% - $250,000) is received as a subsidy from the General Fund through a general transfer, and a small amount of revenue is received as interest income which is generated from the investment of the City's surplus funds. This interest is allocated proportionately across all funds based on average cash balance.

Budgeted Revenues by Source
Other Revenues (97.6%)
Transfers (1.6%)
Interest & Rent (0.8%)
Budgeted Revenues by Source vs Historical
Millions
Charges for Services
Interest & Rent
Transfers
Other Revenues
FY2021
FY2022
FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
City of South San Francisco | FY2022-23 Budget Book Page 162 Revenue Source
Charges for
Services
$603 $0 $0 $0 0%
Interest & Rent $23,091 $100,000 $100,000 $120,000 20%
Other Revenues $14,938,159 $14,337,572 $14,337,572 $14,881,788 3.8% Transfers $250,000 $250,000 $250,000 $250,000 0%
Total Revenue
Source:
$15,211,852 $14,687,572 $14,687,572 $15,251,788 3.8%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Budgeted Expenditures by Expense Type
Virtually all expenditures in the FY2022-23 adopted budget are salaries and benefits related. Approximately 88% of these expenses are projected to be paid to vendors for health, dental and vision related services ($9.1 million) and retiree health services ($4.3 million). Other more minor expenses include vacation and sick pay paid out to employees and Medicare rebates paid to retirees.

Budgeted Expenditures vs Historical
Millions
Supplies And Services
Salaries And Benefits
FY2021
FY2022
FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
Expense Objects
Salaries And
Benefits
$15,264,280 $15,132,891 $15,132,891 $15,407,332 1.8%
Supplies And
Services
$111,640 $10,000 $10,000 $3,000 -70%
Total Expense
Objects:
$15,375,920 $15,142,891 $15,142,891 $15,410,332 1.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 163 Fund Balance
Fund Balance Projections
Assigned
FY2021 FY2022 FY2023
$0
$10M
$2.5M
$5M
$7.5M
$12.5M
FY2022 FY2023 % Change
Fund Balance — —
Assigned $9,632,112 $9,473,568 -1.6%
Total Fund Balance: $9,632,112 $9,473,568 -1.6%
Changes and Highlights
None
City of South San Francisco | FY2022-23 Budget Book Page 164 Equipment
Replacement
(784)
The Equipment Replacement Fund is used to accumulate funds for replacement of equipment and vehicles. Departments are charged an annual replacement charge to cover future equipment replacement costs.

Summary
The FY2022-23 proposed budget includes $1.47 million of revenue to be collected by this fund, which is flat compared to the FY2021-22 adopted budget. Budgeted expenditures are projected to increase by 483% to $4.94 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
$6M
City of South San Francisco | FY2022-23 Budget Book Page 165 Budgeted Revenues by Source
The majority of FY2022-23 proposed budget revenues in this fund are classified as "Other Revenues", which like the other internal service funds, consist of charges to other City funds, including the General Fund, IT fund and Common Greens funds, for the replacement of vehicles, equipment and computer hardware. A small amount of interest income ($90,000) is also budgeted to be received by this fund in FY2022-23.

Budgeted Revenues by Source
Other Revenues (93.5%)
Interest & Rent (6.5%)
Revenue Source
Interest & Rent -$9,527 $95,000 $95,000 $95,000 0%
Other Revenues $1,438,573 $1,370,242 $1,370,242 $1,370,242 0% Transfers $0 $0 $832,865 $0 0%
Total Revenue
Source:
$1,429,046 $1,465,242 $2,298,107 $1,465,242 0%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 166 Budgeted Expenditures by Expense Type
The pie chart below shows 3% of expenditures in the FY2022-23 proposed budget are projected for capital lease payments for a fire engine, 91.3% on actual capital items such as vehicles and equipment, and 5.7% on supplies and services which is small, "non-capital equipment" that doesn't meet the City's capital equipment thresholds.

Adopted Budget Expenditures by Expense Type
Capital Outlay (91.4%)
Supplies And Services (5.7%)
Debt Service (3%)
Compared to the FY2021-22 adopted budget, there is a significant increase in the FY2022-23 proposed expenditures due to a plan to replace a backlog of vehicles beyond their useful life while at the same time taking the opportunity to electrify a number of vehicles, including two electric street sweepers and ten pick-up trucks. The plan also includes replacement of two fire engines, an ambulance, a Fire service pick-up truck and five Police Department vehicles. The cost of these replacement vehicles will be absorbed partially by the revenues received in FY2022-23 with the remainder paid for by existing available fund balance. $140,000 is also included in the budget for the cyclical replacement of City personal computers.

City of South San Francisco | FY2022-23 Budget Book Page 167 Budgeted and Historical Expenditures by Expense Type
Millions
Transfers
Debt Service
Supplies And Services
Capital Outlay
FY2021
FY2022FY2023
$-1
$0
$1
$2
$3
$4
$5
$6
Expense Objects
Supplies And
Services
-$52,196 $350,000 $350,000 $280,000 -20%
Capital Outlay $922,865 $350,000 $1,977,448 $4,515,000 1,190% Debt Service $215,837 $147,506 $147,506 $147,507 0%
Transfers $2,917 $0 $8,831 $0 0%
Total Expense
Objects:
$1,089,422 $847,506 $2,483,785 $4,942,507 483.2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 168 Fund Balance
The reduction in fund balance below signifies the $4.9 million of budgeted expenditures in FY2022-23, $4.8 million of which is for the replacement of vehicles to clear the backlog of vehicles overdue for replacement and to partially electrify the City's fleet.

Fund Balance Projections
Unassigned Assigned Committed Nonspendable
FY2021 FY2022 FY2023
$0
$10M
$2.5M
$5M
$7.5M
$12.5M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Unassigned $4,203,045 $4,017,368 $540,103 -86.6%
Assigned $712,864 $712,864 $712,864 0%
Committed $859,101 $859,101 $859,101 0%
Nonspendable $4,667,208 $4,667,208 $4,667,208 0%
Total Fund Balance: $10,442,218 $10,256,541 $6,779,276 -33.9% City of South San Francisco | FY2022-23 Budget Book Page 169 Changes and Highlights
City of South San Francisco | FY2022-23 Budget Book Page 170 Information
Technology
(785)
The Information Technology (IT) Fund is funded through an allocation charge to departments for the maintenance and upkeep of the City’s computers, telephones, servers, copiers, scanners, Citywide software, etc. The Information Technology Department manages this fund. In addition to in-house IT services, the IT Department provides services to the Town of Hillsborough to further regional consolidation efforts.

Summary
The FY2022-23 proposed budget includes $3.85 million of revenue in the IT fund, which represents a 4.2% increase over the prior year. Budgeted expenditures are projected to increase by 16.8% to $4.31 million in FY2022-23.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
City of South San Francisco | FY2022-23 Budget Book Page 171 Budgeted Revenues by Source
The pie chart below shows that, in the FY2022-23 budget, the majority of the revenue in the Information Technology (IT) fund is projected to come from "Other Revenues" or, in other words, charges to the other City funds that receive regular services from the IT department. $40,000 is budgeted in the Charges for Services category which is revenue to be received for external IT services provided to the Town of Hillsborough during FY2022-23. A small amount of interest income is also budgeted to be received which is generated from the investment of the City's surplus cash balance and allocated across all City funds .

Budgeted Revenues by Source
Other Revenues (98.6%)
Charges for Services (1%)
Interest & Rent (0.4%)
Budgeted Revenues by Source vs Historical
Millions
Revenue From Other Agencies
Interest & Rent
Charges for Services
Other Revenues
FY2021FY2022
FY2023
$0
$1
$2
$3
$4
$5
City of South San Francisco | FY2022-23 Budget Book Page 172 Revenue Source
Revenue From Other
Agencies
$40,414 $0 $0 $0 0%
Charges for Services $149,824 $40,000 $40,000 $40,000 0% Interest & Rent $5,634 $14,000 $14,000 $14,000 0%
Other Revenues $3,645,260 $3,645,259 $3,645,259 $3,798,839 4.2% Total Revenue Source: $3,841,132 $3,699,259 $3,699,259 $3,852,839 4.2% Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
FY2022 Adopted vs.

FY2023 Proposed
(% Change)
Budgeted Expenditures by Expense Type
The pie chart below shows that almost half of the IT department FY2022-23 expenditure budget is projected to be spent on salaries and benefits. The majority of the remaining budget will be spent on supplies and services to support that work.

There is an increase of $419,060 in salaries and benefits costs compared to the prior year due to cost of living increases and a request for two new FTE positions in response to increased demands on the department. Supplies and services are budgeted to increase by $200,000 compared to the prior year's adopted budget mainly due to the approved Automatic License Plate Reader project and consultant services to develop necessary policies and update the City's Disaster Recovery and Continuity plans.

Budgeted Expenditures by Expense Type
Supplies And Services (51.2%)
Salaries And Benefififits (48.6%)
Interdepartmental (0.2%)
City of South San Francisco | FY2022-23 Budget Book Page 173 Budgeted Expenditures vs Historical
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021
FY2022
FY2023
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$1,567,843 $1,675,719 $1,675,719 $2,094,779 25%
Supplies And
Services
$1,660,201 $2,006,817 $2,532,189 $2,206,658 10%
Interdepartmental $10,469 $10,469 $10,469 $10,469 0%
Total Expense
Objects:
$3,238,514 $3,693,005 $4,218,377 $4,311,906 16.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 174 Fund Balance
Fund Balance Projections
Assigned
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Assigned $2,192,558 $1,673,440 $1,214,373 -27.4%
Total Fund Balance: $2,192,558 $1,673,440 $1,214,373 -27.4% Changes and Highlights
FY 2022-23 Changes & Highlights:

Positions:

Add 1.0 FTE Computer Services Technician position
Add new 1.0 FTE Application Analyst II position
Supplies and Services Expenditures:
$77,000 Automated License Plate Reader project
$75,000 Cybersecurity governance - consultant services to develop necessary policies and update Disaster Recovery and Continuity plans
$152,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 175 PEG
Equipment &
Access Fund
(786)
This fund was created in FY 2011-12 to account for franchise fees that the City receives and are used for the City’s Public, Educational and Governmental channels.

Summary
The FY2022-23 proposed budget includes $0.13 million of revenue in this fund, which is flat compared to the FY2021-22 adopted budget. Budgeted expenditures are projected to be $1.1 million.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
City of South San Francisco | FY2022-23 Budget Book Page 176 Budgeted Revenues by Source
The pie chart below shows that 96.2% of the FY2022-23 proposed revenue budget in this fund is projected to be franchise fees. These fees are received from telecommunications operators such as AT&T, Comcast and Wave/Astound. Compared to the FY20212-22 adopted budget, total projected fees are flat. The remaining revenue budget is a share of interest income generated from the investment of City funds.

Budgeted Revenue by Source
Franchise Fees (96.2%)
Interest & Rent (3.8%)
Budgeted Revenue by Source vs Historical
Millions
Interest & Rent
Franchise Fees
FY2021
FY2022
FY2023
$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
$0.175
City of South San Francisco | FY2022-23 Budget Book Page 177 Revenue Source
Franchise Fees $154,348 $125,000 $125,000 $125,000 0%
Interest & Rent $2,974 $5,000 $5,000 $5,000 0%
Total Revenue
Source:
$157,322 $130,000 $130,000 $130,000 0%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 178 Budgeted Expenditures by Expense Type
100% of the proposed budgeted expenditures in the PEG fund are transfers out to the Capital Improvements Program (CIP) to help fund the Civic Campus construction project (pf2103). There have been no expenditures in this fund since FY2018-19.

Expense Objects
Transfers $0 $0 $0 $1,100,000 N/A
Total Expense
Objects:
$0 $0 $0 $1,100,000 N/A
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Fund Balance
Fund Balance Projections
Restricted
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
FY2021 FY2022 FY2023 % Change
Fund Balance — — —
Restricted $1,636,351 $1,766,351 $796,351 -54.9%
Total Fund Balance: $1,636,351 $1,766,351 $796,351 -54.9% Changes and Highlights
Capital projects:
$1,100,000 - Civic Center Campus (pf2103)
City of South San Francisco | FY2022-23 Budget Book Page 179

DEPARTMENTS
City of South San Francisco | FY2022-23 Budget Book Page 180 Departments Overview

BUDGETED CITY DEPARTMENTS
The City of South San Francisco is organized into eight administrative departments and six operating departments with one non-departmental classification used for miscellaneous charges that cannot be attributed to a specific department. Each department is summarized individually in the following pages. Below is a list of departments within the City:

Administrative Departments
City Council – accounts for elected City Council members stipends and expenses related to official City functions.

Administrative support is provided by the City Manager’s Office.

City Clerk – administers City elections, is responsible for recording public meetings, maintaining official City records and publishing official public meeting agendas. The City Clerk is an elected official.

City Treasurer – responsible for investment of City funds. Administrative support is provided by the Finance Department.

The City Treasurer is an elected official.

City Attorney – deals with all legal matters as they relate to City functions. The City Council has appointed the law firm Meyers Nave to provide attorney services for the City.

City Manager – responsible for the implementation of City Council direction and community outreach.

Finance – accounts for the City’s finances, prepares the budget, processes payroll, pays vendors, and administers risk management. It also files all state and federally mandated financial reports, manages the City’s banking contracts and provides administrative support to the City Treasurer.

Human Resources (HR) – responsible for the recruitment and support of employees, maintenance of benefits, succession development, employee training, and labor negotiations.

Information Technology (IT) – in charge of acquiring and maintaining the City's IT infrastructure.

Operating Departments
Economic and Community Development – oversees planning and building functions, the Successor Agency to the ReDevelopment Agency (RDA), and general issues relating to the development of the economy and support of the community within the City.

Fire - responsible for the protection of life and property in the event of an emergency within the City.

Police – responsible for public safety to support quality of life within the City.

Library – provides access to materials such as books, magazines, DVDs, as well as programs and services to meet the informational and educational needs of the City.

Public Works – maintains City infrastructure, the Water Quality Control Plant and the City’s fleet of vehicles and large equipment, and oversees the Parking District. Manages the Capital Improvement Program, Traffic Advisory Committee, Right of Way and Environmental Inspections.

Parks and Recreation – provides for the physical, cultural and emotional well-being of the City, ensures the effective and safe use of the physical resources of the City, and maintains City facilities and parks.

City of South San Francisco | FY2022-23 Budget Book Page 181 City of South San Francisco Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 182 FY2022-23 Proposed Budget Full-time Equivalent (FTE) Summary by Department

IMPORTANT NOTE ABOUT THE DEPARTMENT BUDGETS HEREIN
The budget information in the following department summary pages reflect budgetary figures for the General Fund only unless otherwise noted. A portion of the payroll and operating costs for select departments may be budgeted in other funds as appropriate based upon dedicated programmatic revenue streams.

The position data herein reflects all positions within the department regardless of whether those positions are fully costed within the General Fund.

City of South San Francisco | FY2022-23 Budget Book Page 183 City Council
Mission Statement: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Board of Directors to RDA Successor Agency.

City Council Responsibilities
Act as the governing body of South San Francisco
Establish local law and policies through the enactment of ordinances and resolutions Determines how the City shall obtain and spend funds
Appoints members to advisory municipal activities
Represent the City by serving on regional and County committees and boards whose policies may affect South San Francisco
Directs the City Manager and sits as the Successor Agency Board of Directors Elections:

The City Council has five members. Elections occur in even-numbered years. Three members are elected together, and the other two are elected in the next election. The Council selects the Mayor and Vice Mayor from its members in non-election years.

Election 2022
The City’s Council election cycle has three Councilmembers up for election in 2022. That cycle will continue with two districts up for election in 2024, and three districts in 2026.

Candidates for City Council must live in, and be a registered voter in, the City Council District in which that candidate is seeking election at the time nomination papers are issued to that candidate pursuant to Government Code Section 34882 and Elections Code Section 10227.

District Name Title Term Election Year
District 2 Mark Nagales Mayor 4-year term November 2024 At Large Buenaflor Nicolas Vice Mayor 4-year term November 2022 At Large Mark Addiego Councilmember 4-year term November 2022 District 4 James Coleman Councilmember 4-year term November 2024 At Large Eddie Flores Councilmember 4-year term November 2022 City of South San Francisco | FY2022-23 Budget Book Page 184 Organizational Chart
Expenditures Summary
$258,749
-$33,677
(-11.52% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 185 Budgeted vs. Historical Expenditures by type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021FY2022
FY2023
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
$0.35
Expense Objects
Salaries And
Benefits
$163,768 $213,836 $213,836 $194,986 -8.8%
Supplies And
Services
$16,717 $34,819 $34,819 $50,560 45.2%
Interdepartmental $43,772 $43,772 $43,772 $13,204 -69.8% Total Expense
Objects:
$224,256 $292,426 $292,426 $258,749 -11.5%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Positions Summary
FY2022-23 Changes & Highlights:

Positions:

No changes
Supplies and Services Expenditures:

Budgeted payroll expenditures are realigned to reflect actual compensation to City Council members. $14,000 included for transportation to attend 100th anniversary of sister city, Kishiwada City, Japan City of South San Francisco | FY2022-23 Budget Book Page 186 City Treasurer
Mission Statement: To invest funds not currently required for the operation of the City to maximize revenues while ensuring the safety and availability of the City funds.

Responsibilities:

Invest City funds to achieve the maximum return on deposits Produce quarterly reports to identify amounts and types of investment instruments Coordinate financial transactions in cooperation with the Director of Finance Expenditures Summary
$167,292
$7,047
(4.40% vs. prior year)
Budgeted vs. Historical Expenditures by type
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021FY2022
FY2023
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Salaries And
Benefits
$35,817 $60,156 $60,156 $62,739 4.3%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 187 Supplies And
Services
$0 $97,200 $97,200 $102,060 5%
Interdepartmental $2,889 $2,889 $2,889 $2,493 -13.7%
Total Expense
Objects:
$38,706 $160,245 $160,245 $167,292 4.4%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 188 City Clerk
Mission Statement: The City Clerk serves as a steward of the democratic process and is a liaison between the City Council and members of the public. She is a partner in democracy, providing information and ensuring transparency. The City Clerk is an elected representative of the people and serves a four-year term with legal responsibilities described in California Government Code Sections 40800, et seq., the Elections Code, and City ordinance.

The City Clerk ensures all council actions comply with federal, state, and local statues, including the Political Reform Act, the Brown Act, and the Public Records Act. Further, as Clerk of the Council and Successor Agency, the City Clerk maintains legislative materials for these legislative bodies. The Clerk serves as the archivist of City records and maintains custody of the City seal. The City Clerk and staff strive to meet these duties efficiently, courteously, neutrally and in a manner that is above all else in the best interests of the residents of South San Francisco.

The Department supports its mission to the City through:

Performing all legislative duties for the legislative bodies of the City Council, South San Francisco Successor Agency to the former Redevelopment Agency and its thirteen (13) Standing Committees pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue.

Maintaining relationships with staff for the legislative agencies identified above, which includes day-to-day operations and interactions permitting information flow in a regular and consistent manner.

Managing the Citywide Records Management Program, legislative history, contracts, archives, and election activities in a variety of forms (paper and electronic) for all permanent records.

Conducting the recruitment and facilitating the appointment of Council’s appointed bodies, maintaining records pursuant to the Maddy Act, and maintaining policies and procedures.

Serving as Elections Official issuing nomination papers to potential candidates and assisting with measures, initiatives, or referendums.

Conducting all aspects of municipal elections.

Serving as Compliance Officer for all duties required under the Political Reform Act and regulations of the Fair Political Practices Commission.

Processing and overseeing the timely response of subpoenas and summons for all city-related matters.

Recording, preserving, researching, and providing access to public records in compliance with the California Public Records Act.

Attesting City documents.

Maintaining codification of ordinances ensuring publication to the South San Francisco Municipal Code.

Implemented eScribe Board Manager to publicize recruitment efforts and provide real-time vacancies.

Updating the department website with critical information to increase accessibility.

Managing and administering passport services as a Passport Acceptance Agency.

Providing Notary Public Services.

Administering Oaths of Office to City elected officials, employees, and appointed officials.

Managing the City Clerk's departmental budget.

Serving as Department Head for the Office of the City Clerk, managing staff and day-to-day operations.

Representing the City on City Clerk and Election related Boards.

Representing the City at Public Events.

Accomplishment Highlights in Fiscal Year 2021-22:

Provided accurate and timely minutes for sixty-six (66) Council proceedings.

Responded to 589 Public Records request as required under the California Public Records Act.

Successfully conducted the 2021 Redistricting hearing process with adoption of the 2022 District Boundary Map 109.

Implemented electronic filing of mandated ethics training (AB1234) for elected officials, advisory body members, and designated filers.

Updated and adopted the City Council Procedures and Protocols Handbook.

Successfully implemented hybrid meetings and enhanced public access to Council meetings.

Enhanced accessibility and security features to Legistar and Laserfiche for efficiency.

Processed 290 passport applications and met requirements as set by the U.S. Department of State to continue serving as a Passport Acceptance Facility.

Provided notary services to community members.

Ensured timely filing of Statements of Economic Interest (Form 700) and Campaign Statements (Form 460).

Created and implemented a digital comment card for Council meetings to improve community digital access.

City of South San Francisco | FY2022-23 Budget Book Page 189 Successfully implemented Spanish interpretation services at City Council meetings as needed and upon request to engage communities that are underrepresented.

Continued to oversee and coordinate the placement of the City’s inactive records at a secure records storage facility to achieve security, safety, and efficiency related goals.

Objectives for Fiscal Year 2022-23:

Conduct the November 2022 Election for Districts 1, 3, and 5, City Clerk and City Treasure seats in accordance with the California Elections Code including candidate orientations and Annual Council Reorganization.

Continue to assist departments with the conversion of physical records to electronic form.

Update the City’s Records Retention schedule in line with the statewide movement towards electronic availability of records.

Create a Citywide Records Management Program.

Continue to evaluate the City Clerk’s Office process and procedures to improve efficiency to the public.

Enhance the use of social media to increase civic engagement, identify and grow community partners.

Conduct recruitment of Assistant City Clerk and Records Clerk Technician to ensure efficient operation of services.

Continue to provide interpretation services at City Council meetings as needed and upon request to engage communities that are underrepresented.

Implement increased security measures for Corodata by restructuring record searches and storage services by the department to enhance security of files.

Provide training to new employees and implement quarterly training for Legistar (Agenda Management), GovQA (Public Records Act Request), and Laserfiche (Records Management) users.

Budget Highlights for Fiscal Year 2022-2023
$10,000 - Staff training and professional development to obtain designations as Certified Municipal Clerk (CMC). $3,000 – Yearly maintenance cost of eScribe, Board Manager. $7,000 - Yearly maintenance cost of GovQA, the City’s Automated Public Records Act program. $8,000 - Yearly maintenance cost of Legistar, the City’s Automated Agenda Management System. $9,100 - Yearly maintenance of SouthTech/Granicus, the City’s electronic financial disclosure software for Fair Political Practices Commission forms and Ethics Training (AB1234).

Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 190 Expenditures Summary
$1,143,342
-$8,502
(-0.74% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (78.6%)
Supplies And Services (18.2%)
Interdepartmental (3.2%)
City of South San Francisco | FY2022-23 Budget Book Page 191 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021FY2022
FY2023
$0
$0.25
$0.5
$0.75
$1
$1.25
Expense Objects
Salaries And
Benefits
$787,386 $904,828 $904,828 $898,227 -0.7%
Supplies And
Services
$120,798 $198,503 $258,503 $208,428 5%
Interdepartmental $48,513 $48,513 $48,513 $36,686 -24.4% Total Expense
Objects:
$956,697 $1,151,844 $1,211,844 $1,143,342 -0.7%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 192 Positions Summary
FY2022-23 Changes & Highlights:

Positions:

No changes
Supplies and Services Expenditures:

No changes
City of South San Francisco | FY2022-23 Budget Book Page 193 City Attorney
MISSION STATEMENT:

The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party.

The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services:

Providing legal advice and information to the Council and staff; Preparing legislation and legal documents;
Reviewing contracts, leases and agreements;
Providing legal defense and advice to the City in a manner that minimizes City liability and exposure; Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; Supporting staff in enforcing community standards and codes fairly; and Managing the City’s litigation.

ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEARS 2021-22 and 2022-23:

Drafted or worked with staff on drafting the following ordinances and assisted staff in processing them for adoption:

Disposable Food Service Ware Prohibition Update;
Amendments to local building codes to adopt Reach Codes for all-electric buildings and electric vehicle parking and charging;
Revisions to Accessory Dwelling Unit Regulations;
Creation of the community Equity and Safety Advisory Board Establishment of the Youth Commission
Amended compensation for advisory body members
Zoning amendment to prohibit research and development uses in El Camino Real corridor, modify definitions of freight truck/warehouse uses to introduce a parcel hub definition where uses are conditionally permitted or prohibited, and accessory dwelling unit performance standards to comply with state law Mandatory organic waste disposal reduction and related regulations pursuant to SB 1383 Ordinance amending zoning map to create a planned development consisting of 480 units on parcels comprising 124 Airport Boulevard and 100 Produce Avenue Amending the municipal code to require sewer lateral inspection and correction upon property sale Amending the municipal code to adopt a map describing voting district boundaries for five City Council Districts based on the results of the decennial Census and in compliance with the California Voting Rights Act and Fair Maps Act
Amending the municipal code regarding large family daycare homes to be consistent with state law Amending the municipal code regarding design review requirements pertaining to certain residential developments under state law
Amending the municipal code creating a planned development district to allow the construction to allow the construction of an eight-story office/R&D building on the property at 580 Dubuque Avenue Continued to assist City staff with development of the General Plan update and processing of new development projects in anticipation of the update.

Continued to assist City staff with preparing CEQA documents for the General Plan update.

The City Attorney's Office continued to assist with the Oyster Point Development Project, including:

Oversight Board approval of FY 22-23 ROPS of the Successor Agency; and Encroachment and Maintenance Agreements and related easements/access agreements for Phases ID – IVD. Worked closely with the Economic Development and Planning Divisions to negotiate and prepare development project applications for approval, including preparing environmental documentation, drafting exclusive negotiating rights agreements (ENRA), development agreements, purchase and sale agreements, and processing entitlements.

The following list is a sampling of some of the projects that we assisted with:

ENRA regarding proposed hotel development at Oyster Point with Ensemble Investments; Approval of residential development at 428 and 432 Baden Avenue; Approval of residential development located at 410 Noor Avenue; Evaluation of Density Bonus Request by residential development project at 645 Baden Avenue; Approval of 5-story hotel at 915 Airport Boulevard;
Approval of R&D/Office project at 751 Gateway Boulevard; City of South San Francisco | FY2022-23 Budget Book Page 194 Approval and Response to related CEQA appeals regarding hotel project at 840 El Camino Real; and Preparation of Environmental Impact Report and assistance with related documents for the 30 Tanforan Ave./Southline development project. Worked with City staff and prepared multiple documents for the sale of property as part of the development at 432 Baden Avenue to create affordable housing units by Baden Station Investors. Worked with City staff on the acquisition of 71 Camaritas for a future fire station, negotiation of leases with current tenants, and planning for future development and negotiations with San Francisco Public Utilities Commission related to easement on property.

Assisted staff with property acquisition, public contracting, and other issues related to the Civic Campus project, including:

Completing the processes for the City to obtain ownership of two remnant parcels necessary for completion of the project. One required identifying the current owner and negotiating a free transfer of the property to the City and preparing all conveyance documents. The other involved a successful eminent domain case to obtain ownership from a corporate owner that hadn’t existed for over a century.

Advice regarding complicated procurement issues related to construction and services contracts.

Assistance in ongoing negotiations with the San Francisco Public Utilities Commission related to property ownership and access.

Assisted staff and outside counsel with the formation of the Oyster Point Community Facilities District for partially financing some improvements to be constructed by Kilroy as part of the Oyster Point development, including amendments to the Development Agreement and Disposition and Development Agreement with Kilroy.

Collaborated with staff on development of a plan for retention of 616 and 700 Linden Avenue for development of parks in the Oldtown area, including assisting with appraisal, environmental review, and presentation of proposal to Countywide Oversight Board.

Assisted staff with continued efforts to promote expansion of telecommunications technology in the City and enforcing the City's current telecommunications regulations, including the following:

Negotiation of Master Encroachment Agreement with Mobilitie; Consideration of various Small Cell Wireless Facilities applications and appeals.

Assisted staff with the provision of certain public services and other public works projects, including the following:

Fiber Conduits operation and maintenance agreement with C/CAG for the Smart Corridor Expansion project; Procurement for design services for the Orange Memorial Park Swim Center Project; Procurement for services and construction for the Orange Memorial Park Sports Field Project; Assisted staff with the development of a Joint Operating Agreement for the Economic Development Center. Worked with staff to negotiate amendments to lease agreement for Fitness Therapy at 634 El Camino Real.

Provided continuing support and advice to Code Enforcement on municipal code violation abatement issues, including issues at 357 King Drive and Southcliff. Worked with City staff to update template documents for affordable housing regulatory agreements and disposition of former Redevelopment Agency properties.

Assisted City staff with the implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties and other City properties.

Provided continuing support and advice to the South San Francisco Conference Center Authority.

Manage and oversee outside counsel in the defense of litigation against the City.

Manage and oversee a claim by the City against PG&E regarding damage to City storm drain. Worked with City staff to respond to construction project Claims and mediation demand regarding Linden Avenue Traffic Calming Project (Burch).

Provided citywide staff and commission trainings on the Brown Act, AB 1234, and sexual harassment prevention.

Provided Planning Commission trainings on the Brown Act and Commission Roles and Responsibilities.

Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, protection of confidential police records, including responding to public records requests pursuant to SB 1421 (2018), subpoena and Public Records Act responses.

Reviewed and responded to approximately 450 Public Records Act requests.

Provided support and guidance to staff navigating clean-up of homeless encampments.

Assisted City staff with the negotiation of amendments to the Purchase and Sale Agreement and Development Agreement for PUC site development.

OBJECTIVES FOR FISCAL YEAR 2022-23:

Continue to assist City Council with downtown and business development initiatives.

Provide in-depth training on legal topics and requirements to staff and Boards and Commissions.

Continue to assist City staff with implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties.

City of South San Francisco | FY2022-23 Budget Book Page 195 Continue to assist City staff with the delivery of the Civic Campus project and the implementation of other Measure W initiatives.

Continue to assist Staff with implementation of objective design review criteria and compliance with SB 35, SB 330, SB 9 and Housing Accountability Act, as well as with anticipated initiatives to develop options for encouraging development of affordable housing.

Continue to assist City with implementation of ordinances implementing new programs listed above.

Assist City staff with General Plan update and CEQA compliance, as well as with proposed development proposed in anticipation of preferred alternative land use scenario for update.

Assist City staff with updates to internal city policies and provide training on implementation.

Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects.

Continue to assist City staff with the preparation, drafting and adoption of new ordinances.

BUDGET HIGHLIGHTS FOR FISCAL YEAR 2022-23
No significant resource level changes are included.

Organizational Chart
Expenditures Summary
$940,290
$30,240
(3.32% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 196 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
FY2021FY2022FY2023
$0
$1
$0.25
$0.5
$0.75
$1.25
Expense Objects
Supplies And
Services
$970,145 $893,150 $893,150 $937,808 5%
Interdepartmental $16,899 $16,899 $16,899 $2,482 -85.3% Total Expense
Objects:
$987,045 $910,049 $910,049 $940,290 3.3%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022-23 Changes & Highlights:

Supplies and Services Expenditures:

No changes
City of South San Francisco | FY2022-23 Budget Book Page 197 City Manager
Mission Statement: :The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation. The City Manager’s Office implements policy decisions of the City Council, provides leadership and strategic direction to the city’s leadership team and organization as well as ensuring that initiatives and programs align with the City’s mission and reflect the values of our community. The City Manager’s Office provides overall guidance to all City operating departments and is responsible for the administration of City programs to ensure the delivery of high-quality services in an efficient and cost-effective manner. This includes oversight of major City-initiated projects, outreach to and involvement with community members on issues of local concern, direction of the annual budget process and coordination of City Council agendas. The City Manager’s office also provides a resource for general information for the citizens of South San Francisco, and City personnel report to the City Manager.

Accomplishment Highlights in Fiscal Year 2021-22:

Continued response to the Covid-19 Pandemic, including the internal response – closure of city facilities, remote working policies, care for city employees – and the external response – food and rental assistance, Covid-19 testing and vaccine sites, and more. Extended activation of the Emergency Operations Center to assist City personnel, residents and the community in response to the challenges of COVID-19.

Continued coordination of a Covid-19 Business Recovery team in partnership with the Chamber of Commerce and the City’s Economic and Community Development Department. The Economic Advancement Center opened in 2022, located at 366 Grand Avenue, to include entrepreneurial and business support and workforce training.

Implemented social services, in conjunction with other City departments, to assist residents experiencing hardships, including: pilot Universal Basic Income program; hosted food and flu shot drive-through events; Covid testing events; operation of in-person preschool and learning hubs for the children of essential workers; technology enhancements to bridge the digital divide; rental assistance and eviction moratoriums; food distribution; volunteer coordination and dispatch; legislation of hazard pay for grocery and drug store workers; and information distribution through the City’s website, all-city newsletters, social media, and multiple community town meetings via Zoom.

Continued to reduce expenditures by freezing vacancies and making targeted reductions to balance the city’s budget in response to reduced revenue created by the Covid-19 crisis. Identified and procured state and federal reimbursement for emergency-related activities in response to COVID-19.

Continued to develop strategies to mitigate racial and social inequities, including , completing a Racial and Social Equity Action Plan at the end of the term of the Commission on Social and Racial Equity, translating the Final Report and Action Plan into Spanish, Tagolog, and Traditional Chinese, hiring two Management Fellows to implement the plan; started a pilot program to embed a mental health clinician in the Police Department to respond to selected 911 calls that involve mental health issues; appointed a Commission on Equity and Public Safety, working with departments to develop other areas of the plan; hosted a Black Lives Matter flag raising ceremony; and researched DEI trainings and other equity initiatives.

Conducted a bi-annual community survey and a new Police Services & Social Justice survey.

Created and implemented a “Cultures United” Campaign to highlight diversity within South San Francisco, in collaboration with the Library, Parks and Recreation, County, and Sister Cities.

Hired three Promotores, working in partnership with the Library Resource desk to develop partnerships with local agencies to bring services to the City.

Drafted a five-year strategic health plan - Healthy City.

Designed Councilmember Flores’ “Every Kid Deserves a Bike Program” in which the city will provide 150 4 graders from Spruce and Martin Elementary Schools with a bicycle, ‘bike rodeo’, and training and safety classes in partnership with Safe Routes to School and SSFUSD.

Awarded a Safe Routes to School Fellowship through the San Mateo County Office of Education. This fellowship provides technical assistance through Alta Planning and Design, which provides the helmets, training, and safety classes for the Every Kid Deserves a Bike program. th
City of South San Francisco | FY2022-23 Budget Book Page 198 In October 2021, the City became a certified organization to award Presidential Service Awards, which will feed into the City’s future Volunteer Initiative.

Released a draft of the new General Plan, providing the City’s vision for the next twenty years.

Continued progress on the construction of the Civic Campus managed by the Capital Projects team.

Police Operations and 911 Center was completed and occupied in 2022.

Completed construction of the Stormwater Capture project at Orange Memorial Park.

Continued partnership with Caltrans on the construction of the Caltrain station at the end of Grand Avenue, including selection of significant public art at the Plaza and Tunnel.

Rolled out a Guaranteed Income pilot project and partnered with the YMCA as the city’s administrative partner.

Continued participation in developing public improvements at Oyster Point, completing construction of new restrooms, beach, an elevated Bay Trail, Bayfront park, and a recreation area. In collaboration with the San Mateo County Harbor District, we continue to provide an enjoyable recreational experience for our community and residents at the Oyster Point Marina.

The Youth Advisory Council program become a Commission in 2021.

Continued partnership with the Army Corps of Engineers on a Project Management Plan for a Sea Level Rise Impact Feasibility Study.

Completed a feasibility study to shore-up and enhance The Spit at Oyster point.

Recruited and hired a Police Chief, Economic Community Development Director, and Park and Recreation Director.

Objectives For Fiscal Year 2022-23
Continue Covid-19 recovery efforts, including economic recovery, housing stabilization, bridging the digital divide, support for impacted residents and businesses, and promoting and maintaining health.

Maintain the City’s financial health. Prioritize significant projects, identify funding sources, including city reserves, state, and federal relief dollars, and develop a five-year spending plan for delivery of important capital and public service projects.

Further progress on Improving the Downtown Area:

Fund Downtown streetscape improvements
Public outreach in downtown park designs
Upgrade lighting on Grand Avenue and Linden Avenue
Start construction of the Grand Avenue and Airport Boulevard Streetscape Improvements Project to improve pedestrian and bicycle connections from the West Plaza of the new South San Francisco Caltrain Station to the Downtown area
Plan and develop a strategy to replace the City Hall Annex and improve the City Hall block Pursue acquisition and development of open space and park land in the downtown, Sunshine Gardens, Sign Hill, and Calwater property near Orange Memorial Park.

Implement recommendations of the Childcare Master Plan, which supports conversion of the Orange Avenue Library to a pre-school when the Library relocates to the Civic Campus in 2023, toward the goal of insuring that a preschool option will one day be available for all South San Francisco children.

Continue to move the General Plan forward towards completion.

Successfully complete negotiations with relevant city employee labor groups.

Develop a city-wide Sustainability Committee and implement Climate Action Plan initiatives.

Continue community outreach and resident/business engagement via social media, printed newsletters, Town Hall events, and other social events, including translated materials and translators at events. Work with HR to implement employee inclusion and belonging programming.

Ensure start of the Commission on Equity and Public Safety.

Host community conversations on the Racial and Social Equity Action Plan.

Continue the Cultures United programming to honor and celebrate different heritage months and cultures throughout the year, including maintaining community engagement and interest through consistent and targeted outreach.

Engage the Promotores program, linking residents to services, developing partnerships with local agencies, and promoting city events and services.

Refine and implement Healthy SSF.

City of South San Francisco | FY2022-23 Budget Book Page 199 Implement and expand the Every Kid Deserves a Bike Program.

Design and implement the City’s Volunteer initiative with a volunteer recognition luncheon and award ceremony of the Presidential Service Awards during April 2023 (National Volunteer’s month).

Develop private-public STEAM partnership to propel and enable more South San Francisco residents to enter the technology sector.

Improve and enhance Employee Culture.

Budget Highlights for Fiscal Year 2022-2023
Continue funding for three Promotores.

Add funding to support the Every Kid Deserves a Bike program.

Add funding for the Cultures United campaign to support celebratory events, materials, and promotion.

Hire an Equity and Inclusion Coordinator.

Extend the Youth Summer Internship Program for 2022.

Add funding for the implementation of an updated and more robust Climate Action Plan with an emphasis on intradepartmental collaboration on all sustainability initiatives.

Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 200 Expenditures Summary
$4,527,997
$1,313,531
(40.86% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (61.7%)
Supplies And Services (35.7%)
Interdepartmental (2.6%)
City of South San Francisco | FY2022-23 Budget Book Page 201 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022FY2023
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$2,172,965 $2,437,586 $2,438,086 $2,793,028 14.6%
Supplies And
Services
$1,508,881 $732,737 $1,575,509 $1,618,609 120.9%
Interdepartmental $44,144 $44,144 $44,144 $116,360 163.6% Total Expense
Objects:
$3,725,990 $3,214,467 $4,057,739 $4,527,997 40.9%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 202 Positions Summary
FY2022-23 Changes & Highlights:

Positions:

Decrease of 0.92 FTE Miscellaneous Hourly employee
Increase of 1.00 FTE Management Analyst II - New Equity & Inclusion Officer Increase of 1.00 FTE Administrative Assistant II
Supplies and Services Expenditures:
$180,000 Lobbying Services
$100,000 Transportation Planning
$50,000 Feasibility Study for Veterans Center
$40,000 Ballot Tax Outreach
$30,000 COVID-19 Testing and Flu Shot Clinics
$25,000 Citywide Energy Study
$25,000 Municipal Benchmarking Study
$20,500 Lead for America Fellow/Cultures United/Health Events $15,000 Minimum Wage Enforcement
$15,000 Climate Action Plan Implementation Dashboard
$500,500 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 203 Finance
Mission Statement:

The Finance Department provides critical financial services citywide, setting the fiscal accountability and policy controls over the use of City funds. It leads to fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriation and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and debt issuance via the capital markets.

The Department supports its mission to the City through:

Budgeting and accounting for financial transactions to ensure optimal management of City revenues and appropriations, and accurate recording and reporting of financial transactions in accordance with regulations and standards;
Building multi-year forecasts to assist effective financial decision-making and future application of resources; Managing payment of vendors and City employees to effect continued provision of City services and programs, and avoid delays to public projects;
Receiving and accurately recording revenues from various sources to ensure funds are available to support City projects and programs;
Tracking the City’s cash flow needs to support prudent investment of funds by the City Treasurer; Establishing strong internal controls to maintain control of, and accountability for, City funds; Managing the City’s annual financial audit and production of the Annual Comprehensive Financial Report (ACFR) in conjunction with the City’s independent auditors;
Issuing bonds to fund capital projects; and
Managing and maintaining the City’s Business License program.

Accomplishment/Initiative Highlights in Fiscal Year 2021-22:

Issued $86.4 million 2021A series Lease Revenue Bonds to finance construction of the new Civic Campus, funding of the City’s street paving program, and installation of solar panels at the Civic Campus and Corporation Yard; Facilitated the issuance of $19.7 million in Special Tax Bonds for the Oyster Point Community Facilities District; Identified potential mitigating solutions to address the long-term impact of pension costs and presented options to City Council;
Began pension validation process for the potential issuance of Pension Obligation Bonds (POBs); Completed FY2020-21 financial audit and Annual Comprehensive Financial Report (ACFR) with clean audit report and awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association;
Provided continued monitoring of budgets through a volatile economic environment; Updated Council on current year's budget progress in February 2022; Implemented interactive web-based Cleargov budget book software solution to provide a more user-friendly and interactive experience for users and to achieve efficiencies during the budget collation and review process; Developed a fiscal sustainability plan to support the City’s long term financial health; Renewed sales tax analysis and OPEB actuary contracts;
Recruited new Financial Analyst II and Accounting Assistant II; Initiated recruitment for Finance Director and Management Analyst II; and Led the development of the FY2022-23 Operating budget and assisted Public Works in the development of the Capital Improvement Program budget.

Objectives for Fiscal Year 2022-23:

Conduct a Master Fee Study to ensure that citywide fees align appropriately with economic trends; Complete a request for proposals and identify new enterprise resource planning software to enhance the City’s financial and accounting functions;
Complete FY2021-22 audit and ACFR in a timely manner with a clean audit report; Modernize the business license tax structure;
Renewing commercial banking contract;
Hire consultant for Transient Occupancy Tax (TOT) auditing service and short-term rental monitoring program; Obtain GFOA Certificate of Excellence in Financial Reporting for FY2020-21; and City of South San Francisco | FY2022-23 Budget Book Page 204 Implement new Governmental Accounting Standards Board (GASB) Accounting Pronouncements.

Organizational Chart
Expenditures Summary
$3,892,875
$85,095
(2.23% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 205 Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (80%)
Supplies And Services (16.5%)
Interdepartmental (3.5%)
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022
FY2023
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$2,247,082 $2,993,438 $2,993,438 $3,115,243 4.1%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 206 Supplies And
Services
$323,764 $467,798 $992,899 $641,188 37.1%
Interdepartmental $346,545 $346,545 $346,545 $136,445 -60.6% Total Expense
Objects:
$2,917,391 $3,807,781 $4,332,882 $3,892,875 2.2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Positions Summary
FY 2022-23 Changes & Highlights:

Positions:

Add new 1.0 FTE Accounting Supervisor position
Remove 1.0 FTE Payroll Administrator position
Add 1.0 FTE Payroll Technician position
Remove 2.0 FTEs Accounting Assistant IIs
Add 2.0 FTEs Accounting Technicians
Supplies and Services Expenditures:
$100,000 Comprehensive User Fee Study
$40,000 Office Reorganization to accommodate new hires
$10,000 reinstatement of travel and conference budget after reduction during pandemic $150,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 207 Non-Departmental
Non-departmental expenditures are General Fund expenditures that benefit the city as a whole, and that do not fit into one particular department, including Animal Control services, C/CAG, and grant writing consulting services. It also includes general transfers from the General Fund to other funds (excluding CIP).

Expenditures Summary
Expenditures are increasing by $0.25 million in the FY2022-23 budget compared to the FY2021-22 adopted budget due to an increase in Animal Control costs recharged to the City by the County and an addition to the budget to pay for all Commissioner stipends from non-departmental as opposed to individual departments. The budget also includes subsidy transfers from the General Fund to the Benefits Fund ($0.25 million) and the Storm Water fund ($0.25 million). $2,044,367
$250,114
(13.94% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Salaries And Benefits
Transfers
Supplies And Services
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
Expense Objects
Salaries And
Benefits
$4,529 $6,760 $6,760 $0 -100%
Supplies And
Services
$1,107,741 $1,287,492 $1,362,492 $1,544,367 20%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 208 Transfers $500,000 $500,000 $702,406 $500,000 0%
Total Expense
Objects:
$1,612,270 $1,794,252 $2,071,658 $2,044,367 13.9%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY 2022-23 Changes & Highlights:

Supplies and Services Expenditures:
$150,000 Contingency budget
$120,000 for Commissioner stipends for all FY2022-23 Commission meetings $120,000 for Dues and Meetings - CAPIO, 3CMA, League of CA cities, Sustainable SMC / One Shoreline $65,000 increase in Animal Control costs paid to the County $455,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 209 Human Resources
Mission Statement: The Human Resources Department serves as a cooperative and engaged partner in supporting the City’s goals and values. We are committed to working strategically and mutually with departments to provide programs and services that support a culture of achievement, continuous improvement, safety, employee empowerment, and teamwork.

The Department supports its mission to the City through:

Benefits and Wellness Programs
Classification and Compensation Administration
Employee and Labor Relations
Human Resources Information Management and Regulatory Compliance Employee Development and Engagement
Recruitment, Selection and Onboarding
Safety and Workers Compensation Programs
Accomplishment Highlights in Fiscal Year 2021-22:

Continued implementation and administration of the Citywide COVID-19 Prevention and Response Program, implemented policy and procedure updates in accordance with changing Federal and State guidelines Implemented a new Employee Assistance Program with expanded mental health benefits and resources Developed and implemented a COVID-19 vaccination and testing policy and program for all City employees including secure online vaccination and testing record-keeping.

Developed and implemented a Hybrid Remote Work Policy
Completed a pilot Youth Summer Internship Program and selected 15 summer interns from South San Francisco high schools in 2021 and implemented an updated program in 2022.

Completed labor negotiations for successor MOUs with 7 recognized bargaining units.

Completed a City-wide total compensation study, conducted 12 classification studies for new or revised job classifications
Conducted 49 recruitments for full-time regular positions, including a nationwide search for Police Chief and Finance Director.

Onboarded 38 new full-time employees, and administered 46 internal promotions.

Maintained a robust safety training program with resumed in-person training, conducted safety inspections of all City facilities
In coordination with the Housing Division, implemented the Employee Down Payment Assistance Program Continued to expand paperless processes such as self-service features in the HR Payroll System to allow employees to manage online information, enabled new features for deferred compensation management and benefits open enrollment
Administered Harassment Prevention Training Program for all City employees Objectives for Fiscal Year 2022-23:

Implement Paid Family Leave program
Continue to maintain the COVID-19 Prevention and Response Program, implemented policy and procedure updates in accordance with changing Federal and State guidelines Implement LEAP Leadership Academy Executive session and 360-degree assessments Resume in-person training and continue online training through the Regional Training and Development Consortium, expand opportunities for management training Expand Youth Summer Internship Program to include placements with local employers Implement employee services and enhancements to support financial education, student loan assistance, and retirement planning
Activate employee Engagement and Wellness committee and conduct City-wide employment Engagement Conduct review analysis of recruitment, training, policies and employee benefits and resources for potential changes or enhancements to better support diversity, equity and inclusion objectives.

City of South San Francisco | FY2022-23 Budget Book Page 210 Organizational Chart
Expenditures Summary
$2,518,004
$475,407
(23.27% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022
FY2023
$0
$0.5
$1
$1.5
$2
$2.5
$3
City of South San Francisco | FY2022-23 Budget Book Page 211 Expense Objects
Salaries And
Benefits
$1,433,308 $1,547,671 $1,547,671 $2,057,353 32.9%
Supplies And
Services
$112,595 $386,461 $622,068 $394,284 2%
Interdepartmental $108,465 $108,465 $108,465 $66,366 -38.8% Total Expense
Objects:
$1,654,368 $2,042,597 $2,278,204 $2,518,004 23.3%
Name FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
Positions Summary
FY 2022-23 Changes and Highlights:

Positions:

Replace 1.0 FTE Human Resources Analyst II with new 1.0 FTE Human Resources Analyst - Senior position Add new 1.0 FTE Human Resources Analyst - Senior position Add 1.0 FTE Human Resources Technician position
Add 1.0 FTE Human Resources Manager position
Supplies and Services Expenditures:
$100,000 Consulting services for Youth Summer Internship Program (YSIP) $80,000 Du-All safety consulting services
$50,000 Consulting services for DEI training and employee engagement/DEI survey $230,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 212 Economic and Community Development
Mission Statement: The Department of Economic and Community Development is responsible for the preservation and improvement of the physical and economic conditions of the South San Francisco Community. The Department provides the administrative oversight that contributes to the successful completion of the goals, objectives, and daily operations of the Division of Economic Development, Redevelopment, Building, Planning, Housing and Community Development.

The Department supports its mission to the City through:

Promote and maintain quality development and economic vitality.

Build a beautiful city and foster high-quality urban design through the management of the General Plan and other land use plans, regulations, and initiatives.

Oversee the regulatory functions in a way that assures balanced, high-quality development and safeguards life, property, and public welfare in buildings. Ensure that projects conform to plans and conditions when they are built.

Support local businesses and foster a vibrant, balanced source of jobs for local residents.

Achieve the highest level of customer service through teamwork, dedication, initiative, innovation, and continuous learning, training and adoption of best practices.

Maintain a work culture that is professional, supportive, trusting, honest, fast-paced, fun, genuine, and respectful.

Accomplishments in Fiscal Year 2021-22:

1. Building Permit Division permit issuance:1516 permits issued!

2. Active South City Bicycle and Pedestrian Plan near completion

3. Successfully implemented renter assistance programs, funded legal assistance, and leveraged federal, State, and regional funds where possible for pandemic related relief

4. Implementation of Guaranteed Basic Income Pilot Program

5. Opened the Economic Advancement Center, providing a one-stop-shop for South San Francisco residents and businesses to seek high-quality assistance, including:
a. Workforce development services through JobTrain
i. Stabilization, including rapid-reemployment
ii. Skills upgrades & job placement services
iii. Classroom training
b. Small business assistance through Renaissance Entrepreneurship Center i. One on one technical assistance
ii. Classroom training & workshops
iii. Networking events
Objectives for Fiscal Year 2022-23:

1. Complete hiring of vacant, unfrozen and any new positions

2. Complete General Plan Adoption, companion Zoning, and Climate Action Plan

3. Complete Active South City, the City’s new Bicycle and Pedestrian Master Plan

4. Convey city properties for housing development and investment, including:
a. PUC property
b. 201 Baden
c. 432 Baden
d. 109 Longford

5. Present strategy for housing trust fund and commercial linkage fee spending to City Council and develop implementation plan

6. Begin housing preservation policy development using Breakthrough Grant-funded housing fellow

7. Support construction of fully-affordable housing developments by Eden Housing, For the Future Housing, and Bridge Housing

8. Continue partnership with Hello Housing for the Bright in Your Own Backyard ADU Program

9. Determine next steps for redevelopment of City/former RDA-owned properties, including:
a. Municipal Services Building
b. Miller/Maple Parking lot
c. 905 Linden

10. Explore funding opportunities for a second cohort for Guaranteed Basic Income Program

11. Formalize outdoor dining program, implementing application process, design standards and enhanced operational standards
City of South San Francisco | FY2022-23 Budget Book Page 213

12. Evaluate new permitting software shared across ECD, Fire, Finance and Engineering to implement for improved synergy and online functionality
Organizational Chart
Expenditures Summary
$8,907,770
$680,120
(8.27% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 214 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021FY2022FY2023
$0
$2
$4
$6
$8
$10
Expense Objects
Salaries And
Benefits
$4,806,243 $5,264,926 $5,264,926 $5,802,705 10.2%
Supplies And
Services
$1,426,840 $2,635,208 $7,904,027 $2,795,231 6.1%
Capital Outlay $0 $0 $60,000 $40,000 N/A
Interdepartmental $327,517 $327,516 $327,516 $269,834 -17.6% Total Expense
Objects:
$6,560,599 $8,227,651 $13,556,469 $8,907,770 8.3%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 215 FY 2022-23 Changes & Highlights:

Positions:

Upgrade 2.0 FTE Associate Planners to Senior Planners
Replace 3.0 FTE Economic Development Co-ordinators with new 1.0 FTE Economic Development Manager position, new

1.0 FTE Economic Development Specialist position, new 1.0 FTE Housing Officer / Administrator position Replace 1.0 FTE Community Development Co-ordinator with 1.0 FTE Management Analyst I Add new 1.0 FTE Plans Examiner / Building Inspector position Supplies and Services Expenditures:

General Fund:
$150,000 Bio-conference Marketing (one-time funding)
$76,000 Holiday Lights program - supplemental funding (one-time funding) $75,000 Construction management services (one-time funding) $40,000 vehicle for new Plans Examiner / Building Inspector position. $341,000 TOTAL
Housing Fund:
$200,000 General housing consultant services
$200,000 TOTAL
Commercial Linkage Fee Fund:
$495,350 Remaining appropriation for $1 million Hello Housing contract (already approved by Council) $495,350 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 216 Fire Department
Mission Statement: The South San Francisco Fire Department exists to protect people, property and the environment from the impacts of fire, medical emergencies, the release of hazardous materials and natural or human caused disasters. We will work to prevent injury and damage through education, fire prevention and fire/ life safety code enforcement.

The Department supports its mission to our community
through:

Education
Fire Prevention
Fire Code Enforcement
Emergency Response
Emergency Medical Services
Disaster Preparedness
Fire Administration
Accomplishment Highlights:

Fire personnel responded to over 8,460 incidents in
2021
Responded to 5,912 EMS calls creating just under 4,000 ambulance transports Conducted over 3,800 inspections.

Completed all California state mandated inspections and reported to City Council.

Completed over of 22,000 hours of training.

Over 8,500 CERT volunteer and training hours.

More than $7.4 million in FY20-21 in revenue collected for Ambulance Transport, Fire Prevention Inspections, Plan
Check, and safety classes.

Promoted one Battalion Chief, two Fire Captains, two Fire Apparatus Engineers, and one Administrative Assistant I.

Hired a Fire Marshal, 10 new Paramedic Firefighters, eight Emergency Medical Technicians.

Responded to 11 separate CalOES, CalFire, CA-TF3
deployments utilizing 34 different personnel over 82 days, resulting in $1.2 million in reimbursement.

Qualified a Battalion Chief as a Strike Team Leader, two new Engine Bosses, five new Acting Captains, six new Acting Engineers and two Fire Investigators.

Collaboration with County of San Mateo Public Safety Communications to implement new CAD dispatching system throughout County of San Mateo for 911 fire and medical calls.

Obtained $130,000 in grants from California Water Service District, Federal Urban Area Security (UASI) and State Homeland Security for personal protective equipment, rescue boat power train, USAR technical rescue equipment and personal radiological detectors.

Installed PPE turnout racks at Station 64
Gained a Certificate of Authority to be allowed to fly Unmanned Aerial Vehicles (drones) for emergency response in South San Francisco
Implemented new inventory, training and placement of 75 Self-Contained Breathing Apparatus on every emergency response vehicle.

Placed an Office of Emergency Services Type VI fire apparatus into service.

Installed an external fire protection system to the Sign Hill radio infrastructure building Planned and participated in County operated COVID -19 vaccine clinics and testing sites.

Supported vaccinating at County sites with over 500 personnel hours Offered four community CPR classes in different languages (English, Spanish, Cantonese, Mandarin, Tagalog), five BLS Healthcare Provider Classes, eight AHA Heartsaver Classes and four AHA Pediatric Heartsaver Classes Awarded the Mission Lifeline Gold Rating from American Heart Association for cardiac arrest care excellence.

City of South San Francisco | FY2022-23 Budget Book Page 217 Secured, inventoried, and stored tens of thousands of dollars of reserve PPE and EMS equipment via various grants and County disbursements
Assisted with hosting two San Mateo County Fire Academies and two City College of San Francisco Academies (Spring and Fall)
Initiated 12 Task books for various specialties such as Acting Captain, Acting Engineer, Rescue Boat Operator, Wildland driver 1E, Engine/ Crew Boss, Strike Team Leader, Division Group Supervisor, one Fire Inspector and one Fire Inspector 2.

Sent personnel to 42 different State Fire Marshal accredited classes ranging in topics from Chief Officer, Company Officer, Driver Operator, Wildland, Fire Investigation, Fire Inspection, Water Rescue, Technical Rescue, Peer Support, Hazardous Materials Technician and EMS certifications Hosted three Rope Rescue Technician courses, two Confined Space Technician Courses, Three S-212 Wildland Chain Saw Operations Courses and a Water Rescue (large vessel) Course Completed Fire Prevention week, included 11 schools and approximately 1200 students Completed a total of 3,888 inspections of new and existing facilities. 647 Fire Protection System and Construction reviews
82 Fire Code project planning reviews
Continued activation of EOC during COVID 19 pandemic to support citywide PPE and supply needs.

Held EOC exercise/training for City Staff and participated in the Regional Golden Eagle earthquake exercise.

Held City Wide EOC update on COVID-19 for City Staff
Held Diamond Fire After Action Review Meeting
Completed Local Hazard Mitigation Plan (LHMP) revision and gained Council approval Participated in creating the ZoneHaven Coastwide Tsunami/Earthquake Procedure Document Participated in the planning for Bayside document to be completed in 2022 Began Local Jurisdiction Disaster Debris Management Plan planning Supported numerous residential fires and or other incidents within the City of SSF to provide temporary sheltering assistance, other County resources to the public as well as logistical support for first responders and public information
Objectives:

Continue to review, revise and adopt department
policies and procedures.

Evaluate current and future department services.

Promote professional development training and
education.

Utilize regional opportunities and develop in-house
exercises to reinforce EOC staff training and
demonstrate communications and logistics capabilities. Work with IT to implement additional technology in Incident Management and EMS processes.

Continue working toward a program aimed at reducing
chronic exposure of carcinogens for our members, both
in the station environment and on emergency scenes.

Continue to expand and improve department peer support and firefighter wellness programs.

Collaborate with Human Resources to complete fire department recruitments.

Design and plan for new fire stations 63 and 62.

Implement new unstaffed aerial vehicle program.

Complete purchase and training for new ambulance.

Reinstate CERT academy.

Utilize grant funding to enhance station security for stations 61 and 64.

Continue progressing towards department reorganization plan.

Budget Highlights:

Expand local recruiting and hiring efforts, including
reconfiguring fire department youth programs and
outreach opportunities.

Participate in citywide Safety and Leadership programs.

Focus on firefighter wellness and injury prevention.

City of South San Francisco | FY2022-23 Budget Book Page 218 Increase training and career development through training and education of Fire employees.

Emergency Management exercises will continue to involve citywide staff and their Emergency Operations Center responsibilities.

Maintain number of Urban Search and Rescue (USAR) certified personnel.

Pursue additional grant funding opportunities.

Continued recruitment and development of CERT members
Continue Health and Safety CPR / First Aid training
Provide hands only CPR and bleeding control training for SSF high school students Conduct emergency response training and exercises
related to evolving risks in our community.

Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 219 Expenditures Summary
$31,313,293
$1,805,227
(6.12% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022FY2023
$0
$5
$10
$15
$20
$25
$30
$35
Expense Objects
Salaries And
Benefits
$27,960,540 $25,703,062 $25,703,062 $26,538,285 3.2%
Supplies And
Services
$1,991,205 $2,007,758 $2,287,195 $2,720,380 35.5%
Interdepartmental $1,865,577 $1,797,246 $1,797,246 $2,054,628 14.3% Total Expense
Objects:
$31,817,321 $29,508,065 $29,787,503 $31,313,293 6.1%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 220 FY 2022-23 Changes & Highlights:

Positions:

None
Supplies and Services Expenditures:

General Fund
$347,184 - (10) Cardiac monitors with all associated accessories $150,000 - Increase plan review contract services by $150,000 to for third fire plan review consultant. $150,000 - Quality Assurance Fee
$70,621 - SCBAs (NFPA 2018 Version) 5500 psi -Snap-Change Cylinder $50,438 - Professional Services costs related to San Mateo County Public Safety Communications (PSC) and HAZMAT/OES (County contribution)
$33,880 - 3 unmanned aerial vehicles (UAV) with controllers, monitors, batteries, propellors, cameras, cases and other associated equipment.
$25,141 - 5G High-Performance Multi-Network Vehicle Routers $21,000 - Recruitment Expenses
$15,400 - 4 BK portable radios for fire investigators and Emergency Responder Radio System testing $13,693 - (2) Red T3X X-Factor Thermal Imagers
$13,220 - Emergency Preparedness Materials
$11,858 - (10) AirTraq intubation handles, (26) AirTraq blades, and associated equipment $10,000 - Increase the individual fire stations' operating supplies budget $7,700 - Weather Station and fixed camera for Sign Hill $7,700 - Radio Frequency and hardware
$5,000 - Monthly calibration for MSA Altair 5X multi-gas detectors $5,000 - Fire Station Mattress Replacement Program
$4,500 - Quarterly breathing air testing
$1,979 - National Fire Protection Association (NFPA) Handbooks $944,314 TOTAL
Public Safety Impact Fee Fund (Fund 821)
$103,704 - (10) Cardiac monitors with all associated accessories $21,094 - SCBAs (NFPA 2018 Version) 5500 psi -Snap-Change Cylinder $10,120 - Drones
City of South San Francisco | FY2022-23 Budget Book Page 221 $7,510 - (8) 5G High-Performance Multi-Network Vehicle Routers for fire apparatus including installation. $4,600 - 4 BK portable radios for fire investigators and Emergency Responder Radio System testing $4,090 - (2) Red T3X X-Factor Thermal Imagers
$3,542 - Request for (10) AirTraq intubation handles, (26) AirTraq blades, and associated equipment $2,300 - Weather Station and fixed camera for Sign Hill. $2,300 - Radio Frequency and hardware
$159,260 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 222 Police Department

POLICE DEPARTMENT
Mission Statement: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco.

Vision:

We will maintain the highest ethical standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous, efficient, and professional manner possible.

The Department Supports its Mission to the City Through:

Citizen’s Academy program, presented since 1998
Community Academy program in Spanish, presented since 2000 Youth Academy program for children, 10 to 14, presented since 2015 Summer Youth Academy, presented since 2018
Gatepath Academy program, presented since 2017
Providing numerous community outreach programs and services to our community The YES (Youth Enrichment Series) Program. The program is targeted to 5th grade classes but can easily be taught to younger elementary school classes and middle school classes as well. The lessons cover subjects such as Bullying, Communication, Decision Making, Online Dangers, and Substance Abuse.

Numerous Middle School / High School classes on cyber-bullying / digital safety High school juniors and seniors participated in the Every 15 Minutes DUI education program Police Explorer program designed to encourage teenagers and young adults to actively participate in the police department and give back to their community
National Night Out program to allow community members to interact with police officers Accomplishment / Initiative Highlights in Fiscal Years 2021-2022:

Newly promoted Police Chief, Deputy Police Chief, and other Command Staff members Neighborhood Response Team (Sergeant / Corporal / 2 Officers) Continued mission – enforcement, intelligence, community relationship building Community Outreach Team – formerly Downtown Bicycle Patrol (2 Officers) Continued mission – addressing quality of life issues in the Downtown area Worked extensively with the Homeless Outreach Team to assist transient / less-fortunate individuals to find housing and obtain social services
Awards received:

Officer John Hahn - Valor Award (Successfully provided lifesaving efforts to citizens on two separate incidents)
Detective Corporal Richard Amador - Service Award (Excellence in high-profile criminal investigations)
Full implementation of Racial and Identity Profiling Act requirements per CA AB953 City of South San Francisco | FY2022-23 Budget Book Page 223 Full implementation of CIBRS for collecting and reporting crime statistic information Full implementation of Community Wellness and Crisis Response Team Fully relocated operations to the new Police Operations Center Department body-worn camera and in-car video system replacement purchase valued at $242,238 Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2021-2022 year was $125,000.

This is the 13th year of the OTS grant partnership – we have received $ 1,667,256 to date.

California Department of Justice Tobacco Grant Program (Proposition 56). The grant application was approved by Cal DOJ in November 2021 and the Police Department was awarded a grant for $216, 855.

The operating period on the grant is from December 1, 2021 through June 30, 2025.

Department of Justice (DOJ) Bulletproof Vest Partnership (BVP) for soft armor vests in the amount of $15,822.07. The Police Department was awarded 50% of the amount in October 2021. The BVP award of $7,911.04 will be used to reimburse the City the cost of soft armor vests purchased from April 2021 continuing through August 31, 2023.

Acquired a new virtual reality training system (InVeris Training Solutions) for crisis intervention, deescalation, and force options training at no cost from the California Commission on POST (Peace Officer Standards and Training)
Completed Crisis Intervention Training for the majority of sworn Department personnel Continued seamless law enforcement operations through Covid-19 pandemic, to include assisting with numerous food distribution projects and vaccination/testing sites, fulfilling mandated training through remote learning, and expansion of on-line reporting.

Obtained a new armored rescue vehicle with funding from an Urban Areas Security Initiative (UASI) Program grant.

Expanded the department Honor Guard team
Purchased and implemented new Panasonic computers and keyboards in the patrol vehicles ($250,000)
Develop emergency contingency dispatch program with San Mateo County Public Safety Communications, and established our state-of-the-art Communications Center as a back-up facility for the San Mateo Police Department
Implement hardware / software requirements for Racial and Identity Profiling Act reporting Utilized DOJ asset-seizure funds to source furniture, fixtures and electronics for new Police Operations Center
Successfully transitioned to the California Incident Based Reporting System (CIBRS) for collecting and reporting crime statistic information
Objectives For Fiscal Years 2022-2023:

Maintain staffing levels and retain high quality employees Implement Lead Communications Dispatcher positions
Reclassify one Police Service Technician as a Property/Evidence Specialist Publish information demonstrating how the police department supports and conforms to the concepts of 21 Century Policing
Implementation of fixed Automatic License Plate Recognition (ALPR) cameras throughout the City Continue partnership with the Homeland Security Investigations (HSI) Task Force Participate in the multi-agency Alcohol Beverage Control (ABC) grant Explore the acquisition of Health and Wellness program for PD personnel Implement a formal Mentoring Program for succession planning Increase the number of hybrid/clean energy vehicles in the police fleet Conduct a 3-day Team Building Workshop for the new police leadership team Explore options for a more efficient redaction system for videos related to PRA requests Continued support of the mental health clinician pilot program Work with Equity and Inclusion Officer and the Equity and Safety Advisory Board to reduce racial and social disparities in policing.

Continued goal of 100% of sworn officers trained in conflict de-escalation (CIT) Continued goal of 100% of sworn officers trained in evidence-based implicit bias st
City of South San Francisco | FY2022-23 Budget Book Page 224 Organizational Chart
Expenditures Summary
$32,957,662
$570,889
(1.76% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 225 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Supplies And Services
Interdepartmental
Salaries And Benefits
FY2021FY2022FY2023
$0
$10
$20
$30
$40
Expense Objects
Salaries And
Benefits
$27,720,154 $28,724,489 $29,031,246 $28,949,698 0.8%
Supplies And
Services
$1,269,151 $1,691,631 $1,759,670 $1,626,101 -3.9%
Interdepartmental $1,970,653 $1,970,653 $1,970,653 $2,381,864 20.9% Total Expense
Objects:
$30,959,959 $32,386,774 $32,761,570 $32,957,662 1.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 226 FY 2022-23 Changes & Highlights:

Positions:

Decrease 2.0 FTE Communications Dispatcher
Add 2.0 FTE Lead Communications Dispatcher (new position) Decrease 1.0 FTE Police Service Technician
Increase 1.0 FTE Property/Evidence Specialist
Supplies and Services Expenditures:
$25,000 Officer wellness support
$12,780 Monthly radio maintenance increased costs
$66,458 Body worn cameras (Axon- resolution#200-2021)
$104,238 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 227 Public Works
Mission Statement
In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation, and professionalism.

The Public Works Department supports its mission to the City through cost-effective and environmentally responsible services in the areas of design, construction, inspection, maintenance and operation of the City’s infrastructure. These services enhance the health and well-being of our community, making South San Francisco a beautiful and safe city to work, live, and play.

Engineering Division
Continued construction of Kilroy Oyster Point Phase 1C infrastructure to 80% completion.

Recorded two outside Service Agreements for future unincorporated property annexations.

Awarded construction of South Airport Belle Aire Public Access Improvements Project (st2004).

Received the 2021 Admin Rookie of the Year (Kim
Santos Macaraig) from the American Public Works
Association.

Began preliminary design of Colma Creek Oak
Avenue Pedestrian Bridge Replacement (sd2202).

Began master planning of Country Club Park
Sewer Master Plan (ss1801).

Hosted a small Groundbreaking Ceremony to kickoff construction of the Orange Memorial Park Stormwater Capture Project (sd1801). Completed
approximately 70% of construction and plan to
complete construction Spring 2022.

Advertised, bid, and coordinated with CCAG to increase funding by $1.6M for construction of the SSF Smart Corridors Expansion Project (tr2002).

Completed deployment of an automated traffic signal performance measures (ATSPM) system with funding provided by MTC through a $627,764 IDEA grant.

Permitted 11 miles of underground conduit in partnership with Intermountain Infrastructure Group for future use which will enable the City to more easily and more cost-effectively install fiber by threading it through existing conduits to build out the City’s network and expand Wi-Fi access citywide.

Construction began in 2021 and scheduled to be completed in 2022.

Completed the Preliminary Study Report for the South Linden Avenue and Scott Street Grade Separation (st1004).

Awarded a $249,000 HSIP Cycle 10 grant for Curb
Ramp and Pedestrian Improvements Project (tr2202).

Continue to improve the City's signal infrastructure
through adaptive traffic signals control system and
improved technologies.

Awarded grant funding from the MTC Safe and
Seamless Mobility Quick Strike Program of $2.12
million dollars for Grand Boulevard Initiative Phase III (st1807).

Began construction of the East Grand Avenue Safety
Improvement Project (tr2102).

Completed pavement rehabilitation of 48,314 square yards of collector and residential streets as part of 2020 Pavement Rehabilitation Project funded by Bond Measure (st2202).

Completed replacement of 77 non-ADA-compliant curb ramps with ADA compliant curb ramps as part of 2020 Pavement Rehabilitation Project part of (st2202).

City of South San Francisco | FY2022-23 Budget Book Page 228 Completed installation of 5 new speed humps on residential streets to improve traffic calming part of 2020 Pavement Rehabilitation Project part of (st2202).

Completed installation of a new Traffic Signal at Spruce & Commercial partially funded by a $444,000 HSIP grant (tr1801).

Completed construction of Linden Ave Phase I Traffic Calming Improvements partially funded by a $400,000 TDA grant (st1601).

Completed construction of Linden Ave Phase II and Spruce Ave Traffic Calming Improvements partially funded by a $868,000 ATP grant (st1602).

Completed installation of one set of Rectangular Rapid Flashing Beacon at crosswalks located near Martin Elementary School part of (st1602).

Completed installation of concrete curb extension and Bus Shelter at the corner of Linden Ave & California Ave part of (st1602).

Completed installation of new STOP signs & legends at Willow & Miller and Maywood and Brentwood (TAC Requests).

Completed installation of designated right turn pocket at intersection of Hickey Blvd and Camaritas Avenue (TAC Request).

Completed replacement of school zone yellow crosswalks and pavement markings with white crosswalks and pavement markings (TAC Request).

Started construction of 2021 Concrete & Green Infrastructure Project funded by Bond Measure (st2203).

Completed design of 2022 West Pavement Rehabilitation Project funded by Bond Measure (st2204 – West of Junipero Serra Boulevard).

Began design of 2022 East Pavement Rehabilitation Project funded by Bond Measure (st2204 – East of El Camino Real).

Issued 580 Encroachment Permits collecting approx. $950,000 in fees in 2021.

Issued 236 Transportation Permits collecting approx. $4,000 in fees in 2021.

Maintenance Division
Adopted Mandatory Organic Waste Disposal Reduction
Ordinance in accordance with regulations of Senate Bill 1383 and towards meeting statewide organic waste reduction goal by 2025.

Gained 631 new users of the Free South City Shuttle app, which provides real-time location, route, schedule, and customer service information to the public.

Awarded $80,000 C/CAG Lifeline Cycle 6 Grant funding towards marketing and outreach for Free South City Shuttle program in 2021-2023, to help increase ridership and expand service of the program.

Collected approximately 44,400 gallons of trash and 13,830 gallons of recycling with the (10) Bigbelly smart and solar waste and recycling units in the downtown area. These receptacles have streamlined operations and collection efficiencies, maintaining the City’s sustainable practices and reducing its carbon footprint.

Coordinated two successful Citywide Clean Up events available to South San Francisco residents, which collected over 107 tons of trash and recycling, and over 40,000 lbs. of electronic waste (e-waste). These events are a collaboration involving ZARC Recycling, city’s franchised hauler SSF Scavenger Co., Inc., and the City.

Continued management of the Free South City Shuttle program operations, which provided free transportation to an average 5,000 passengers per month.

Improved city’s Adopt-a-Storm Drain program webpage and registration process. Maintained steady program participation to 111 volunteers and 184 adopted drains. This program’s efforts are in line with the sustainability objectives of the City’s Climate Action Plan by helping clear litter from our waterways leading to the San Francisco Bay, while also helping beautify our South San Francisco neighborhoods.

City of South San Francisco | FY2022-23 Budget Book Page 229 Inspected city-owned storm drain inlets and verified inlet markings were legibly labeled with an appropriate pollution prevention message, in compliance with the City’s Municipal Regional Permit.

Flushed over 260,000 linear feet (50.17 miles) of sanitary sewer main for blockage prevention.

Collected over 1,800 cubic yards of debris from street sweeping operations alone.

Code Enforcement team resolved and closed 836 of the 973 cases opened in 2021.

In the last year, Public Works Maintenance addressed 4,112 requests for service from the public (see following breakdown):

Water Quality Control Plant (WQCP) Division
Received two influential awards from the California Water Environment Association (CWEA) including 2021 Laboratory Person of the Year (Janice Chapman) and 2021 Medium-Size Plant of the Year (SF Bay Section).

Achieved all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).

Achieved construction completion goal of 90% of the 49-million-dollars capital improvement Wet Weather-Digesters Project to enhance and improve its conservation, recovery, and energy infrastructure as well as increased capacity and facilities to meet NPDES permit regulations. This project includes upgrades and new construction of the following.

Secondary Clarifier No. 4
Modification to the Mixed Liquor Channel
Modification to Aeration Basins No. 5 through No. 9
Storm Water Pump Station No. 4 and No. 5
Replacement of Digester No. 1
Demolition of Digester No. 2
Modifications to Digester No. 3
Modifications to Digester Controls Building No. 1 and No. 2 Addition of Recuperating Thickening System
Digester No. 1 Sludge Transfer Sump
Digester Draining Pump Station
City of South San Francisco | FY2022-23 Budget Book Page 230 Digester Gas Conditioning System
Modification of Air Floatation Thickener Equipment Building Achieved construction completion goal of 100% of the 2-million-dollar capital improvement investment project to replace and enhance the Sodium Hypochlorite Facility. This project includes upgrades and new construction of the following.

Replacement of three Sodium Hypochlorite storage tank
Replacement of various metering pumps
Installation of new plastic process piping
Installation of new heated safety eyewash stations to meet disinfection regulations with our National Pollutant Discharge Elimination System (NPDES) Achieved construction completion goal of 100% of the 2-million-dollar capital improvement investment project to replace and enhance the Sodium Hypochlorite Facility. This project includes upgrades and new construction of the following.

Achieved construction completion goal of 100% of the 3.5- million-dollar capital improvement to replace and upgrade the WQCP Switchgear & Cogeneration Controls. This
project includes upgrades of the following:

New Main Power Service
Replacements for Motor Control Center B
Replacement of Switchboard K-2
Upgrades to Switchboard K
Creation of electrical Interconnection of MCC-S with
MCC-S1
Installation of a new power meter network for
Switchboard
Achieved construction completion goal of 100% of the 6.4- milliondollar capital improvement to upgrade Sanitary Sewer Pump Station No. 2. This project includes upgrades of the following:

Replacing two existing 20 HP pumps with three 25 HP
submersible pumps
Upsizing pump motors and replacing the motor control center Adding new programmable logic controllers with auto- dialers and a telemetry connection to the City’s Supervisor Control and Data Acquisition (SCADA) control system
Installing new variable frequency drives
Relocating and enlarging the wet well
Installing a new standby generator outdoors to replace the existing, outdated indoor unit.

Achieved construction completion goal of 100% to upgrade Sanitary Sewer Pump Station No. 1 in partnership with Garney Construction.

This project includes upgrades of the following:

Completely a brand-new station including wet well, pumps, force main, and standby generator.

Added programmable logic controllers with auto-dialers and a telemetry connection to the City’s Supervisor Control and Data Acquisition (SCADA) control system Installed variable frequency drives
Achieved construction completion goal of 85% of the 7.8-million-dollar capital improvement to provide Plant-Wide Coating and Corrosion Protection. This project includes upgrades of the following:

Provide re-coating and corrosion protection to over 1,000 individual components, including structural supports, equipment, electrical boards and wiring, pumps, pipes, valves, and vaults in 46 buildings/process units and 13 pump stations.

The purpose of this project is to prolong the useful life of the WQCP’s system components, meet service expectations and regulatory requirements, and safeguard the system’s safety and reliability.

Continued to revise the Facilities Master Plan to create and complete a capital improvement project plan to upgrade the Dewatering and Biosolids Facility. In roads from the updated Facility Master Plan City of South San Francisco | FY2022-23 Budget Book Page 231 will help to reduce biosolids hauling costs and meet Senate Bill 1383 regulations to reduce organic loadings to landfills.

Explored partnerships with South Bayside Waste Management Authority and South San Francisco Scavenger companies to trial and receive food waste onsite to reduce organic loadings to landfills while creating a more sustainable methane fuel to power the WQCP’s Cogeneration to reduce electricity demand costs and dependence on PG&E electricity.

Continued to develop and upgrade an online Operations and Maintenance Manual for all staff to utilize to more efficiently access information to diagnose and troubleshoot WQCP plant and station equipment.

Refurbished of all Sanitary Sewer pump station sewer grinder systems.

Performed preventative maintenance and refurbishment of all Influent, Effluent, and pump stations sewage pumps.

Calibrated and adjust all WQCP and Sanitary Sewer pump stations flow meters to meet NPDES permit requirements.

Continued wastewater, safety, and career development training for division staff. 2022-23 Public Works Objectives
Complete Kilroy Oyster Point Phase 1C Infrastructure Project.

Completion of staffing study for Engineering and Maintenance Divisions.

Continue progress of the Adaptive Traffic implementation.

Complete Infrastructure Assessment and Safety Program.

City EV implementation plan.

Continued successful delivery of ongoing CIP.

Continue and complete plant upgrade projects.

Implement five-year sewer rate plan.

Continue outreach and education to all waste generators for SB1383.

Perform stormwater infrastructure assessment.

Continue Sewer Rehabilitation improvements.

Continue Street Rehabilitation improvements (+20M$).

Continue hosting Citywide Clean Up events bi-annually for SSF residents.

Continue enhancements of city’s Adopt-a-Storm Drain program with increasing volunteerism.

Install at least ten (10) additionally Bigbelly trash and recycling receptacles to improve staff efficiencies and towards city’s sustainability mission.

Enhance outreach and education to South San Francisco community on SB 1383 and increase organics recycling collection to meet state recycling requirements.

Hire part-time maintenance workers to address graffiti proactively.

Maintain sanitary sewer overflow (SSO) occurrence minimization and improved reporting.

Receive and report out PG&E updates regularly.

Continue to apply for and receive grant funding relating to traffic congestion management, city street improvements, electric vehicle purchasing, sustainability practices, stormwater pollution prevention, and transportation.

Continue management of Free South City Shuttle, continue steady ridership, and successfully obtain next round of funding for following year, FY 2023-24.

Proactively address community preservation standards through the code enforcement process and continue building positive relationships with residents in the SSF community.

Continue application of safety practices in all department operations and maintain low injury occurrences.

Continue adoption of technology in city vehicles to improve efficiencies.

Continue meeting all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).

Continue Bayworks Partnership for Training and Resource Exchange Program.

Continue safety and career development training for department staff.

City of South San Francisco | FY2022-23 Budget Book Page 232 Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 233 Expenditures Summary
$7,120,654
$1,142,225
(19.11% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (60.8%)
Supplies And Services (25.5%)
Interdepartmental (12.8%)
Capital Outlay (0.9%)
City of South San Francisco | FY2022-23 Budget Book Page 234 Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022FY2023
$0
$2
$4
$6
$8
Expense Objects
Salaries And
Benefits
$3,027,891 $3,339,119 $3,408,119 $4,330,982 29.7%
Supplies And
Services
$1,643,769 $1,579,326 $1,827,878 $1,818,097 15.1%
Capital Outlay $0 $0 $0 $62,000 N/A
Interdepartmental $1,059,984 $1,059,984 $1,059,984 $909,575 -14.2% Total Expense
Objects:
$5,731,644 $5,978,429 $6,295,981 $7,120,654 19.1%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 235 Positions Summary
FY 2022-23 Changes & Highlights:

Positions:

General Fund
Increase 2.52 FTE Public Works Maintenance Worker- hourly Sewer Enterprise Fund
Increase 1.0 FTE Operations Supervisor (new title)
Supplies and Services Expenditures:

General Fund
$50,000 Staffing Analysis of PW-Maintenance Division
$50,000 Quarterly banner installation on citywide streetlight poles $7,000 Purchase 8" concrete planer (CPM8)
$25,000 Replacement and upgrade exercise equipment at the Corporation yard gym City of South San Francisco | FY2022-23 Budget Book Page 236 $55,000 Upgrade radio system for Public Works
$580,000 South City Shuttle Service- funded by grant and city match (Measure A) $50,000 Grant consultant
$20,000 Focused sign replacements
$837,000 TOTAL
Solid Waste Reduction Fund
$200,000 Installations of solar-powered, sensor-equipped waste & recycling stations throughout the city Sewer Enterprise Fund
$2,000 - Gas and electricity increase
$15,000 - Cost increase for sewage sludge collection and disposal $183,000- Cost increase for bulk chemical purchases in the plant $675,000 - New Combo Truck to replace 2009 Vacon Combo Truck $45,000 - New Electric Pick-up Truck to replace 2001 Chevy S10 $55,000 - Upgrade of radio system
$975,000 TOTAL
Storm Water Fund
$50,000 Backflow preventers (TIDEFLEX ULTRAFLEX) to mitigate flooding City of South San Francisco | FY2022-23 Budget Book Page 237 Library
Mission Statement: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch.

The Department supports its mission to the City through:

Instruction, assistance, and access to informational, recreational, and educational resources via the library’s print, audio visual, electronic and local history collections Customer service-oriented and patron-centered programs and services Partnerships with local businesses, agencies, schools, and residents, working together to meet the needs of our community
Promotion of literacy and lifelong learning through educational programs, classes, reference services and collections
Promotion of school success, youth development and the joy of reading Accomplishment Highlights for Fiscal Year 2021-22
The Main Library 30-Day Vote Center for the September 2021 Gubernatorial Recall Election was the busiest San Mateo County site, with 855 in-person voters on Election Day, a total of 1,665 in-person voters throughout the 30 days, and 855 ballots dropped off in the outside ballot box Library collections are now fine-free, further supporting free and equitable public library services The Library Department secured $432,000 in grants and targeted funding With $19,950 in additional funding from the County of San Mateo, Library staff directly reached thousands of residents via canvassing, social media, banners, and telephone calls to deliver important, factual life-safety information on COVID-19 and vaccines The City Hall 101-Year Birthday Event was a momentous success; Library staff hosted a family activity zone on Grand Avenue, City Hall tours, a screening of the City Hall history film, and countless photo-ops in this illustrious facility
The City fundraising team has raised over $5 million to support the New Main Library, Recreation and Community Center, including a Spring fundraising appeal to lock in Donor Wall acknowledgements Construction of the new Library and Parks and Recreation Center commenced, as well as selection of furnishings, fixtures, and equipment
Community Learning Center’s Computer Lab and the Student Learning Hub continued to operate and expand on-site programs and services
With Main and Grand Libraries back to full open hours in August 2021, Circulation of library materials topped 449,000
Over 8,000 digital library cards were issued, providing instant access to the Library’s e-book and eaudiobook collections The Library offered 228+ virtual programs, including the popular Tech Tuesday classes, author readings, children’s storytimes, and book clubs
Technology instruction continued virtually, featuring Coding clubs and computer classes. Three sessions of Kids’ Coding Club were offered by the Library this year, with 114 students participating. There were also 35 Tech Tuesday classes, attended by 198 students, covering topics such as how to use library apps and e-resources, mobile devices, and Microsoft Office The Library’s Tech Drop In team served 192 residents by helping them one-on-one with their technology questions
Project Read staff and six community volunteers provided socially distanced and safe free tax assistance services, filing 375 tax submittals for local low-income households, realizing approximately $310,000 in refunds
Summer Learning Challenge 2021 reached 4,664 local youth, through free book distributions, weekly take-home family activity kits, and forty-nine special virtual programs, including the popular Python Ron’s Reptile Kingdom and Beetlelady Bugs of Pokémon
By way of the State Library, several new workforce training resources were added to the library’s digital subscriptions, including Coursera, JobNow/VetNow, LinkedIn Learning and SkillShare, with over 225 City of South San Francisco | FY2022-23 Budget Book Page 238 courses completed or in progress since adding in October Led the Youth Poet-in-Residence contest, a collaboration with the South San Francisco Youth Commission
Collaborated with Ability Path teachers to develop activity kits funded by a Pacific Library Partnership Innovation grant and to identify programs that met the needs of their adult day program students Collaborated with Peninsula Library System libraries on a program series focused on local history and the 80th anniversary of Japanese American incarceration. This program series drew more than three hundred attendees and over 1,400 students at school assemblies Created the Resource Desk at Grand Ave Library and trained public-facing staff at both branches about local service agencies and partnered with the City’s Promotores program to extend our assistance out into the community
Supported 38 Teen Interns at the Community Learning Center While maintaining social distancing, the "afterschool” learning hub at the Community Learning Center served fifty-six students throughout the 2021/2022 school year Family Literacy Services and Learning Wheels programming continued throughout the year: eleven outdoor programs, including on the City Hall/Library lawn; 10 Indoor programs; eighteen virtual family literacy programs; 1,206 free books distributed; 1,250 (overlapping) attendance – 590 adults, 660 children Objectives for Fiscal Year 2022-23
Big Lift Inspiring Summers (BLIS)
Continue supporting the BLIS summer learning partnership with SSFUSD and SMCL, with library staff embedded as a Coach at Spruce Elementary School and Summer Learning Challenge book distributions at BLIS sites
Martin Elementary School Centennial Video
In partnership with SSFUSD, produce a short video on the history of Martin Elementary School as it celebrates one hundred years of educating students.

Digital collections upgrade
Pending budget approval, implement a digital collections upgrade to expand access to online books, magazines, television, and film for South San Francisco residents.

SWOT analysis for Library technology programs
Convene the staff STEAM team to update our tech vision for New Main Library programs and services.

Provide a combination of in-library and virtual programming Identify and implement a combination of in-library and virtual programming in alignment with patron feedback and to take advantage of a wider variety of topics and presenters Premiere Programming Collaboration
Build on the recent success of the Confronting History: Stories of Internment series by continuing the collaboration with PLS libraries on the county-wide premiere program series.

New Main Library and Parks and Recreation Center (LPR) project milestones Complete FF&E selection, confirm donor wall listing, prepare library collections for move into different space allocation and configuration, present and confirm staffing requirements and deployment , Collections RFP
Finalize and distribute a Request for Proposal for collection ordering and processing services, streamlining backroom processes for efficiencies in the new facility SSF Gives fundraising campaign
Wrap up sustained outreach phase and confirm donor acknowledgements for donor wall and opening day brochure
Youth Summer Internship Program
Provide summer job opportunities for local teens.

Volunteer Income Tax Assistance
City of South San Francisco | FY2022-23 Budget Book Page 239 Project Read will continue to provide free tax assistance to low-income community members through a United Way Bay Area/IRS-sponsored site, with plans to return to the pre-pandemic in-library appointments platform.

Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 240 Expenditures Summary
$6,706,110
$484,175
(7.78% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (82%)
Supplies And Services (14.1%)
Interdepartmental (4%)
City of South San Francisco | FY2022-23 Budget Book Page 241 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021
FY2022FY2023
$0
$2
$4
$6
$8
Expense Objects
Salaries And
Benefits
$4,661,710 $4,819,409 $5,155,306 $5,497,181 14.1%
Supplies And
Services
$603,859 $764,212 $862,178 $944,015 23.5%
Interdepartmental $638,314 $638,314 $638,314 $264,914 -58.5% Total Expense
Objects:
$5,903,883 $6,221,935 $6,655,798 $6,706,110 7.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 242 Positions Summary
FY 2022-23 Changes & Highlights:

Positions:

Increase 1.0 FTE Literacy Services Coordinator
Increase 1.0 FTE Supervising Library Specialist
Supplies and Services Expenditures:
$10,000 Overdrive e-books and e-audio book
$25,000 Cataloging and processing services
$32,700 Books and printed materials
$10,000 Local e-book and e-audio book collection
$36,000 Audio visual materials for public
$10,000 Additional travel and conference budget
$3,000 Increase cost of phone, ipad and fax service
$18,567 Digital supplies
$145,267 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 243 Information Technology (IT)
Mission Statement: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their unique technology needs.

The Department supports its mission to the City through:

Training City staff on use of software
Upgrading software applications to keep current
Network Security
Using technology to advance the business processes
Maintaining the backup of data and systems
Troubleshooting employee computer issues through a robust Help Desk system Accomplishment Highlights in Fiscal Year 2021-22:

Collaborated with the Housing Economic and Community Development Division to create a free laptop and Internet access program targeted at low- and middle-income residents.

Promoted the Federal Communications Commission (FCC) emergency broadband benefit program and contacted more than 23,000 residents and businesses through leaflets, direct business and resident visits, and telephone; provided online application assistance.

Assisted the Department of Economic and Community Development Department in opening the Job Center at 366 Grand Avenue by providing network connectivity, Wi-Fi, computers, phones, and peripherals.

Installed new surveillance cameras outside the Roberta Cerri Teglia Center with the latest video management software. Worked with the Planning Division to improve the efficiency of their business processes, from paper project submission to online application and payment.

Established a network connection to the new Police Operations Center located at 1 Chestnut Avenue and installed all new police radios, servers, Wi-Fi devices, 120 desktop computers and migrated the 911 Public Safety Answering Point (PSAP) to the new facility.

Collaborated with the Police Department to replace aging body cameras and deployed new iPhones to police staff allowing them to capture incident information to comply with the new Racial and Identity Analysis Act.

Partnered with the Economic and Community Development Housing Division to extend the City's public Wi-Fi network along the Linden Avenue corridor from Armor Avenue to Railroad Avenue providing free basic internet service with 10Mbps download and 10Mbps upload speeds.

Continued to support virtual meetings and implemented hybrid City Council meetings.

Collaborated with the Parks and Recreation Department to digitize paper documents and import them into the City's document management system for quick and easy search and access.

Continued to implement new cybersecurity measures to improve security posture.

Collaborated with City departments providing new geographic information system (GIS) layers and developed 20 new interactive maps for staff.

Replaced 110 desktop and laptop computers according to the City's equipment replacement schedule.

Responded to over 5600 Help Desk requests for service from City employees, and continued to support 890 computers, 450 phone handsets and 150 servers.

Objectives for Fiscal Year 2022-23:

IT System
Partner with contractors, internet service providers and wireless carriers to improve cellular coverage and expand internet service providers in the Westborough area by installing new fiber lines and conduits to incentivize carriers to build and improve coverage.

Begin implementing a new public Wi-Fi network covering the Uptown and Downtown areas of South San Francisco to help bridge the digital divide.

Replace the City video management system and upgrade surveillance camera equipment at all City facilities.

Continue to provide day-to-day Information Technology support for all departments.

Continue to assess existing Information Technology costs for reduction and efficiencies.

Department Project Support
Continue to expand Geographic Information System (GIS) functionality with open data layers, interactive maps.

City of South San Francisco | FY2022-23 Budget Book Page 244 Continue to assist departments with digitizing documents.

Collaborate with the Police Department to place automated license plate reader cameras at ingress and egress areas of South San Francisco. Work with City Facilities Division to implement new door access controls at all City buildings.

Develop a Broadband Master Plan.

Develop a Cybersecurity Master Plan.

Organizational Chart
Expenditures Summary
$4,311,906
$618,901
(16.76% vs. prior year)
City of South San Francisco | FY2022-23 Budget Book Page 245 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2021FY2022
FY2023
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$1,567,843 $1,675,719 $1,675,719 $2,094,779 25%
Supplies And
Services
$1,660,201 $2,006,817 $2,532,189 $2,206,658 10%
Interdepartmental $10,469 $10,469 $10,469 $10,469 0%
Total Expense
Objects:
$3,238,514 $3,693,005 $4,218,377 $4,311,906 16.8%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 246 NOTE: The Information Technology Department is not budgeted in the General Fund. The budget shown in this summary, unless otherwise stated, will be reflected in Fund 785 – Information Technology Internal Service Fund.

FY 2022-23 Changes & Highlights:

Positions:

Add 1.0 FTE Computer Services Technician position
Add new 1.0 FTE Application Analyst II position
Supplies and Services Expenditures:

I.T. Fund (fund 785):
$77,000 Automated License Plate Reader project
$75,000 Cybersecurity governance - consultant services to develop necessary policies and update Disaster Recovery and Continuity plans
$152,000 TOTAL
Equipment Replacement Fund (fund 784):
$140,000 Annual computer replacement
$140,000 TOTAL
Parking Fund (fund 720):
$120,000 Replace Miller Garage surveillance cameras
$120,000 TOTAL
City of South San Francisco | FY2022-23 Budget Book Page 247 Parks and Recreation
Mission Statement: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver services in a timely, efficient, and cost-effective manner.

The Department Supports its Mission to the City Through the Activities of Four Divisions:

Administration Division - Managing departmental business activities, and providing leadership and oversight in an effective and efficient manner to support the following three divisions, and providing high-quality customer service;
Parks Division - Creating and maintaining parks and open spaces that are safe, clean, and sustainable while engaging the public with educational opportunities about South San Francisco’s outdoor resources;
Facilities Division - Managing and maintaining public buildings that are functional, safe, active, and efficient;
Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the participants, and stimulate economic and community development.

Accomplishment / Initiative Highlights in Fiscal Year 2021-22:

While the COVID-19 pandemic continued to impact the Parks and Recreation Department in fiscal year 2021-22, the Department experienced some relief from decreasing COVID cases and easing public health restrictions that allowed the Department to reopen its programs and operations more fully. The following list represents only some of the fiscal year highlights:

Restored key positions that had been frozen since the fiscal year 2020-2021 budget reductions related to the COVID-19 pandemic such as the Business Manager, Arborist Technician, Building Maintenance Custodian, and Administrative Assistant II;
Promoted and hired employees in various positions including Parks Maintenance Worker, Senior Parks Maintenance Worker, Lead Parks Maintenance Worker, Tree Trimmer, Business Manager, Preschool Teacher, Senior Building Maintenance Custodian, Building Maintenance Supervisor and Director. In addition, hired a new part-time Natural Resource Specialist to oversee the restoration project of Sign Hill;
Reinstated popular in-person community events such as the Summer Movie Night series, Coastal Clean Up Day, Halloween Extravaganza, Thanksgiving Fun Run, Holiday Boutique, Santa Comes to Town, Youth Baseball Celebration, Easter Bunny Photo Hop and more – many of which occurred in a new and improved format and location;
Hosted a downtown concert in honor of City Hall’s 101st Birthday Celebration in collaboration with other City departments;
Conducted several master plan efforts including the Orange Memorial Park, Centennial Way Trail, and Child Care Master Plans, and initiated the Public Art Master Plan; Collaborated on the City’s Cultures United and Healthy Places for a Healthy City initiatives, highlighting the Department’s cultural groups, fitness instructors, and linkage to community members of all ages and cultures;
Began the design of a new aquatic center at Orange Memorial Park in collaboration with the Capital Projects Department;
Expanded aquatics programming at Orange Pool to include lap swim, recreation swim, group swim lessons, and private rentals after enduring several closures and periods of offering limited programming due to COVID-19;
Continued offering essential childcare programs throughout the pandemic and expanded capacity in the Department’s preschools and before and after school programs as COVID-19 cases decreased; Recognizing the essential nature of childcare, the Department divided the Childcare Program into two new programs – Preschool and Early Learning Program (preschool-age programs) and Youth City of South San Francisco | FY2022-23 Budget Book Page 248 Enrichment Services (school-age programs). This is the City’s next step towards preparing for expanded childcare opportunities in the future;
Grew recreational class offerings and expanded capacity to meet the community’s demand for more enrichment, health, STEAM, and wellness opportunities;
Nurtured the art community in South San Francisco through the production of three virtual and one inperson art exhibits; In collaboration with Skyline College, installed a new mural at Alta Loma Park; Reopened the City’s indoor facilities for community groups and individuals for meetings and special events that include dances, cultural celebrations, birthday parties, weddings, and other community events;
Extended the picnic season to meet the ongoing popular demand for outdoor gatherings; Reopened the Parks and Recreation Department’s Adult Day Care Program. This critical service closed due to COVID-19 in March 2020, and has reopened to older adults with disabilities such as Alzheimer’s, strokes, or Parkinson’s, as well as other disabilities; Resumed indoor sport options including open gym basketball and badminton, softball for adults, and basketball and volleyball for youth among others;
Conducted emergency tree removals and erosion control efforts in response to the 2020 Diamond Fire Sign Hill. Additional work to continue in 2022/23;
Supported healthy and active residents by striping eight new pickleball courts at Westborough Park and the Stonegate Tennis Courts. This brings the total number of pickleball courts to twelve; Planned and executed ADA compliant paving of the previously fenced off and vacant area at the breezeway between the Miller Garage and Grand Avenue, using CDBG funding in coordination with ECD;
Rehabilitated the breezeway next to 329 Grand Avenue between 3 Lane and Grand Avenue by reconfiguring pavement, installing artistic pavers, and installing upright steel posts to string “bistro” style lights across the breezeway. This project has been funded by CDBG funding in coordination with ECD;
Repaved pathways at Avalon Lots to address trip hazards and unsafe grades, using CDBG funding in coordination with ECD;
Enhanced Westborough Park through the completion of the replacement of tennis court surfacing, and the tot lot resurfacing. In addition, staff issued an RFP to repave the pathways at the upper portion of the park to address trip hazards and ADA compliance; Completed turf conversion of lawn areas at Sister Cities Park to pollinator gardens to save water and increase biodiversity;
Increased Park Maintenance Division staffing with three new positions responsible for the maintenance of Oyster Point Marina open space and park; Supervised landscape maintenance and commissioning for the new Caltrain station and Oyster Point Marina;
Provided oversight and consultation for landscape design and installation as well as accepting maintenance responsibilities for the new Police Department; Awarded two new contracts for City landscape services that resulted in improved service levels. One contract is focused on medians and right-of-way areas, and the other is focused on the Common Greens areas;
Completed the Stormwater Capture Project at Orange Municipal Park and began construction for the new synthetic turf sports fields in partnership with the Public Works and Capital Projects Departments; Replaced the synthetic turf at the Centennial Way Dog Park to provide more modern material that drains better and stays cleaner. Decomposed granite pathways were also installed; Installed synthetic turf at Siebecker Preschool where there was once a vacant dirt area so children have a safe and tidy play area;
Received funding to replace several maintenance vehicles, two of those being large tree trucks, and funding for five vehicles to address shortages and new positions. Also received funding for a new electric ride-on mower to replace one of the current conventional model mowers and a new trencher with multiple attachments, thus reducing the size of our equipment portfolio. These vehicles will allow for greater efficiencies and safer operations while decommissioning older less fuel efficient vehicles; Coordinated, designed, and accepted maintenance of an upgraded portion of Centennial Way Trail behind 988 El Camino Real which was funded by the developer; rd
City of South San Francisco | FY2022-23 Budget Book Page 249 Supported the Cultural Arts Commission with the installation of an art piece in the median at the intersection of Maple Avenue and Lux Avenue;
Planted over 150 trees in various right-of-way areas of the City, helping increase carbon sequestration and urban canopy coverage;
Provided landscape oversight to private development projects through the permitting process to help reach the goals of the Urban Forest Master Plan by requiring more tree plantings, increasing canopy coverage city wide;
Applied 120 cubic yards of compost to Westborough Park ballfield to address uneven playing conditions and turf health. Acquisition of this compost also assists the City in meeting SB1383 requirements;
Recognized as “Tree City USA” for the 35 consecutive year; In partnership with the Capital Projects Department, awarded $2.4 million in grant funding for improvements on Centennial Way Trail;
Received Helen Putnam Award of Excellence for the “Sign Hill Stewards” program which focuses on performing restoration work, volunteerism, and outdoor education on Sign Hill; Supported the completion of the Sign Hill Water Tank Fire Suppression project through construction of frames, pouring concrete, and the installation of the water tank, water pump, and sprinkler heads in partnership with the Fire Department;
Improved and refreshened various work spaces within the Corporation Yard; Supported City Council’s renaming of the Alice Peña Bulos Community Center (formerly the Westborough Recreation Building), the Roberta Cerri Teglia Center (formerly the Magnolia Center), and the Anne Waters playground by procuring and installing new signage, plaques, and peripheral signage at these facilities;
Maintained City facilities and focused efforts on COVID-19 preventative measures including use of special disinfectants, upgrade of HVAC filtration systems, installation of dividers in the public facing areas as well as some office spaces.

Objectives For Fiscal Year 2022-23:

In fiscal year 2022-23, the Parks and Recreation Department looks forward to restoring and improving upon its pre-COVID-19 pandemic operations, carrying forward valuable lessons learned during the pandemic to streamline operations and better serve the community. In addition, the Department hopes to build its capacity to meet the needs of several new initiatives and program expansion opportunities listed below.

Continue COVID-19 preventative measures following public health guidance and best practices to maximize the health and safety of staff and community members; Complete the hiring and onboarding process for new, restored and vacated positions; Invest in recruitment and retention efforts to build up the Department’s part-time workforce, which was impacted due to the extended program closures caused by COVID-19; Begin preparations for the relocation of programs and services at the Municipal Services Building to the new Library, Parks and Recreation Center at the Community Civic Campus; Secure funding required to maintain new/expanding areas of maintenance and programming such as potential childcare expansion opportunities, the new Community Civic Campus that will include a new Police Department, and Parks and Recreation Center/Library building, and begin to develop program opportunities at new sites;
Complete the Public Art Master Plan and prioritize and secure funding to initiate projects identified in master plans completed in fiscal year 2021-2022 such as the Orange Memorial Park, Centennial Trail, and Child Care Master Plans;
Replace Hillside Ballfield lighting system. The current lights are no longer structurally sound and must be replaced. This project has been requested as a CIP funded project; Replace Terrabay Recreation Center tennis court and parking lot lights. The current system has lost approximately four light poles and the others are in need of replacement to keep the tennis courts usable and keep a minimum security lighting in the parking lots. These new lights are more energy efficient than the current models. This project has been requested as a CIP funded project; Begin a needs assessment and master plan process for the Common Greens areas throughout the City.

These landscape areas comprise more than 60 acres of open space that was installed at least 50 years ago. They are in need of refreshment and reprogramming to provide better services and recreational opportunities to the residents that abut these green spaces; th
City of South San Francisco | FY2022-23 Budget Book Page 250 Rehabilitate and reconfigure the community gardens to address the waitlist and deferred maintenance;
Repaving of parks tennis courts and basketball courts, focusing on Buri Buri Park and Brentwood Park where the play surfacing has cracked and degraded;
Execute purchase agreements for all new and replacement vehicles and equipment with funding that was appropriated in FY 2021-22;
Begin the planning and design process for the future Linden Avenue park spaces; Acquire the appropriate staffing levels and funding to accommodate new areas of responsibility that will be activated in FY 2022-23 including the Civic Campus, Orange Park athletic fields, and other future developments;
Train staff to be able to maintain the first synthetic sports fields in the City; Provide an increased service standard in Parks areas using modern technology and maintenance techniques as well as having adequate staffing to address the growing demand for higher quality park space as the City grows;
Reduce ornamental turf footprints while simultaneously increasing pollinator planting areas to reduce water consumption, increase pollinator habitat, and increase biodiversity in the City; Continue work on Sign Hill focusing on reducing fuel load and invasive tree encroachment; Obtain grants or other funding for staff responsible for the restoration of Sign Hill native plants and management of endangered species on Sign Hill, as well as outdoor education programs and act as liaison to the peninsula weed management area group, San Bruno Mountain Watch, and San Mateo County;
Design and install a connection for reclaimed water to reach new portions of Centennial Way Trail including the Civic Campus;
Continue to compost and broadleaf sports fields to reduce tripping hazards, increase aesthetics, and help reach requirements set in place by SB1383;
Work with the Capital Projects Department to accept the turn-over of the new Police Department building;
Continue COVID-19 preventative measures following public health guidance and best practices to maximize the health and safety of staff and community members; Continue upgrades of City facilities with energy efficient lighting, sensors on bathroom fixtures, refreshed flooring, fresh paint and carpets;
Expand the energy management system for efficient operation of public buildings; Expand cost reduction and sustainability efforts through new building recycling stations; Expand the access control management system for more security and efficient operation of public buildings; and
Replace the HVAC system, lower roof and install an energy management system in Terrabay Gym facility.

Complete updated City tree inventory, a primary goal of the Urban Forest Master Plan.

Budget Highlights For Fiscal Year 2022-23:

Expand the Building Maintenance team with Maintenance Supervisor to oversee the night shift custodial team, various custodial maintenance activities, and directly support the new Police Station, Library | Parks and Recreation Center; and Building Maintenance Stationary Engineer, responsible for maintenance of critical building infrastructure city-wide, including HVAC systems, mechanical equipment, building technology systems, and will provide field supervision to the Department’s craftworkers, a journey-level carpentry and trades position; Upgrade the existing vacant Community Services Site Coordinator position to Recreation and Community Services Coordinator at the Roberta Cerri Teglia Center to assist with growing senior programs and supervision of activities;
Upgrade existing vacant Administrative Assistant II position to a Management Analyst I to support the Department’s Administrative Division and to respond to the increasingly sophisticated technical and financial processes;
Upgrade the existing 0.5 FTE Cultural Arts Specialist position to 0.75 FTE to allow the Department to carry out art-related tasks that have increased in workload and complexity including adding a virtual component to art exhibits, working collaboratively with other Departments, and executing the Public Art Master Plan;
City of South San Francisco | FY2022-23 Budget Book Page 251 Additional funding for an enhanced Concert in the Park highlighting cultural and community groups; Provision of $10,000 dedicated to fund the purchase, installation, and/or maintenance of public art; Restoration of special event funding for Halloween Extravaganza, and Movie Night in the Park; Restoration of the Cultural Activities Grant Program to support community organizations and artists who wish to offer free or low-cost events and activities that will expose the community of South San Francisco to cultural and recreational activities and programming; Increased funding to support previously deferred maintenance and enhancement projects in the Common Greens.

Organizational Chart
City of South San Francisco | FY2022-23 Budget Book Page 252 Expenditures Summary
$19,608,365
$2,879,338
(17.21% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (75.5%)
Supplies And Services (18.8%)
Interdepartmental (5.6%)
City of South San Francisco | FY2022-23 Budget Book Page 253 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2021FY2022FY2023
$0
$5
$10
$15
$20
$25
Expense Objects
Salaries And
Benefits
$12,338,116 $12,720,344 $13,014,119 $14,806,097 16.4%
Supplies And
Services
$2,475,217 $3,026,377 $3,743,691 $3,696,021 22.1%
Capital Outlay $0 $0 $250,000 $0 0%
Interdepartmental $982,306 $982,306 $982,306 $1,106,247 12.6% Total Expense
Objects:
$15,795,639 $16,729,027 $17,990,116 $19,608,365 17.2%
Name FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adjusted
Budget
FY2023 Proposed
Budget
FY2022 Adopted vs.

FY2023 Proposed (%
Change)
City of South San Francisco | FY2022-23 Budget Book Page 254 Positions Summary
City of South San Francisco | FY2022-23 Budget Book Page 255 Highlights and changes
FY 2022-23 Changes & Highlights:

Positions:

Increase of 1.0 FTE Deputy Director - Parks & Recreation Increase of 1.0 FTE Management Analyst
Increase of 1.0 FTE Parks & Recreation Supervisor
Increase of 1.0 FTE Rec & Comm Services Coordinator
Increase of 1.0 FTE Lead Park Maintenance Worker
Increase of 1.0 FTE Senior Lead Park Maintenance Worker Increase of 1.0 FTE Park Maintenance Worker
Increase of 1.0 FTE Building Maintenance Stationary Engineer Increase of 0.25 FTE Cultural Arts Specialist
Increase of 0.88 FTE Park Maintenance Worker, Hourly
Increase of 0.08 FTE Recreation Leader, Hourly
Increase of 0.15 FTE Recreation Leader III, Hourly
Increase of 0.05 FTE Service Program Coordinator, Hourly Decrease of 1.0 FTE Administrative Assistant II
Decrease of 0.75 FTE Community Services Sit Coordinator (Part-Time) Supplies and Services Expenditures:

General Fund:
$150,000 Concert in the Park
$70,000 New PD HVAC Service and Preventive Maintenance
$50,000 Design Services for Standardized Construction Specifications for new constructions $30,000 Annual Service agreement to monitor HVAC equipment $10,000 Restore Public Art allocation
$10,000 Restore Cultural Activities Grant Program
$10,000 Restore Special Event Funding
$5,000 New PD Cleaning products
$3,500 New PD Fire Sprinkler Maintenance
$3,200 Activity Guide Printing
$341,700 Total
Common Greens Fund:
$157,200 Maintenance and enhancement of the Common Greens area City of South San Francisco | FY2022-23 Budget Book Page 256

CAPITAL IMPROVEMENT PROGRAM
City of South San Francisco | FY2022-23 Budget Book Page 257 Executive Summary
The Capital Improvement Plan (CIP) is the City of South San Francisco’s short and long term plan for projects related to the community’s infrastructure categorized into the following six project types:

Public Facilities - projects to renovate, construct, and improve city buildings and infrastructure.

Parks - projects to replace and improve playgrounds, renovate baseball fields, and expand parks at city-owned public spaces.

Storm drains - projects to repair and improve storm drains and install green infrastructure to reduce pollution run-off into the San Francisco Bay.

Sanitary sewers - projects to maintain the Water Quality Control Plant (WQCP), Collection System Pumps Stations, and sanitary sewer lines within the City.

Streets - projects to study the feasibility of proposed roadway and rail extensions, repair bridges, resurface streets, and improve medians and sidewalks. Also rearrange this sentence in the executive summary so that it reads, "projects repair bridges, resurface streets, and improve medians and sidewalks and study the feasibility of proposed roadway and rail extensions.

Traffic - projects to focus on arterials, corridors, and key intersections within the City including adaptive traffic signals to provide better traffic flow, improve pedestrian safety, traffic calming, and better bicycle rider safety on city streets.

The CIP provides a link between the City’s General Plan, various master planning documents, and budget, and provides a means for planning, scheduling, and implementing capital improvement projects over the next five years.

In preparing this plan, the Public Works Department (PW) focused on projects that will improve the reliability and safety of the City’s infrastructure and that will meet the requirements of Clean Water Act mandates including the National Pollutant Discharge Elimination System (NPDES) permits for storm water and wastewater management.

CIP Process
The CIP is the result of collaboration between various city departments and is created in a series of steps that engage various forecasting methods and use planning documents and infrastructure studies as a guide for new project needs.

City staff considers the following criteria when selecting projects for inclusion in the CIP:

Grant funded projects requiring a city contribution
Previously approved projects under construction or contract Projects required for regulatory compliance
Projects to maintain or upgrade existing City infrastructure Projects with no general fund allocations
Projects requested by the community or city departments Projects that can be reasonably delayed, are complete, or no longer necessary Departments submit their CIP project requests to PW using forms that capture various information including project scope, justification, funding source(s), budget, status update (if an existing project), completion date, and on-going operations/maintenance impacts. PW staff perform the initial evaluations of each project using the information submitted and availability of funds data provided by the finance department. PW then meets with the Finance Department and City Manager to review all projects and the proposed funding timeline. Following agreement on a CIP proposal for the subject budget year(s), it is presented by PW to the Budget Subcommittee. Subcommittee members consist of two City Council members.

Typically, the subcommittee meets once in conjunction with the City’s operating budget presentation by the Finance Department. After the subcommittee’s recommendations are incorporated, a second updated CIP proposal is presented to the entire City Council at a study session along with the annual operating budget.

Prior to going to City Council for final approval, the CIP proposal is presented to the Planning Commission. The Planning Commission must review the CIP and find it consistent with the City’s General Plan.

The development of the CIP is not a project, as defined in the California Environmental Quality Act (CEQA). Therefore, an environmental review is not required for its adoption. However, individual projects listed herein may be subject to CEQA.

Environmental reviews will be conducted at the appropriate times during implementation of those projects.

City of South San Francisco | FY2022-23 Budget Book Page 258 Appropriations
The proposed FY2022-23 CIP budget totals $121.19 million. There are 151 projects within the FY2022-23 five-year plan, 48 of which bear appropriation requests for FY2022-23. The following pages summarize funding proposals over the next five year period - those with appropriation requests in the FY2022-23 budget year and those with general funding proposals (to be appropriated in future budget cycles) for future years (FY2023-24 to 2026-27). Details of each individual project are also included in Appendix A.

Funding Sources
The proposed FY2022-23 CIP is funded by a wide range of different sources and funds used depend on the nature of the project.

The City applies for external grant funding, wherever possible, from federal, state and local agencies; uses bond financing if financially appropriate and feasible for large construction projects; employs revenues generated from various development impact fees; and transfers funding from other city funds (including the General Fund) and City reserves when needed and appropriate. Local tax measures also contribute to capital projects including Measure A, Measure W (city and county) and Gas Tax. For FY2022-23, the majority of the funding will be through bond financing ($65 million) which will be used for the new Aquatic Center, Orange Memorial Park Ballfield and Playground replacement, and Colma Creek bridge replacements. The pie chart and table in the following pages show the split of the FY2022-23 capital proposal by funding source and by project type.

On Going Maintenance and Operations Impact
The majority of the new and ongoing projects listed in this CIP result in improvement and/or replacement of existing facilities and equipment. In some cases, the operations and maintenance efforts and costs stay the same. Installation of some new equipment results in reduced energy costs due to higher efficiency. Reduced maintenance effort and costs are also realized where new equipment will not need replacement parts during the first several years of its use. New operations and maintenance costs are, however, required where projects result in the installation of new equipment and facilities where none previously existed.

City operations and maintenance staff continually review existing and upcoming requirements and make as-needed changes to their staffing and budgets in order to accommodate the needs of the City’s ever-changing infrastructure.

Conclusion
The FY 2022-23 Capital Improvement Program encompasses ongoing and new investments in the City’s infrastructure and operations, with an emphasis on cost efficiency, proactive management, and regulatory compliance. This document provides City Council and the public with a summary of the projects that Public Works will be managing during the next fiscal year and beyond for the continual betterment of all residents, businesses, and visitors of South San Francisco.

City of South San Francisco | FY2022-23 Budget Book Page 259 Capital Improvement Program - 1-Year: FY2022-23
The list below shows the breakdown of the appropriations requested for the CIP budget by Funding Source.

Total Capital Requested
$121,187,051
48 Capital Improvement Projects
City of South San Francisco | FY2022-23 Budget Book Page 260 Total Funding Requested by Source
TOTAL $121,187,051.00
Childcare Impact Fees (6%) $7,740,000.00
Measure W (4%) $4,455,000.00
PEG Funds (1%) $1,100,000.00
Donations (0%) $255,000.00
Infrastructure Reserves (5%) $6,490,000.00
Public Safety Impact Fee (0%) $350,000.00
Grants (1%) $1,717,051.00
Sewer Enterprise (2%) $2,350,000.00
Successor Agency Funds (9%) $11,030,000.00
Gas Tax (0%) $300,000.00
General Fund (0%) $100,000.00
American Recovery Plan (0%) $300,000.00
Bonds/Loans (54%) $65,000,000.00
Park In-Lieu Fees (2%) $2,400,000.00
Park Land Construction (1%) $1,300,000.00
Park Land Acquisition Fee (2%) $3,000,000.00
Storm Water (1%) $1,550,000.00
Measure A (2%) $2,620,000.00
Citywide Traffic Impact Fee (4%) $4,257,029.00
Road Maintenance Acct (SB1) (1%) $1,300,000.00
SMC Measure W (1%) $1,000,000.00
East of 101 Traffic Impact Fees (2%) $2,416,056.00
Other Impact Fees (0%) $156,915.00
City of South San Francisco | FY2022-23 Budget Book Page 261 CIP Appropriations by City Fund
The table below shows the CIP budget appropriation requests by City fund number.

CIP Appropriations by Project Type
The following table and pie chart show the FY2022-23 requested appropriations for capital improvement projects split by project type. Parks capital projects account for the largest proportion of project funding ($74.71 million or 61.7% of total appropriations), followed by Public Facilities projects which account for $23.0 million or 18.9% of funding. Of the 48 total projects requesting appropriations in FY2022-23, 4 of them will be financed by the issuance of bonds. The total cost of these projects is $65 million which accounts for 54% of the total FY2022-23 appropriations.

City of South San Francisco | FY2022-23 Budget Book Page 262 Capital Improvement Plan by Project Type
Parks 61.7%
Public Facilities 18.9%
Traffifific 7.5%
Sanitary Sewer 5.8%
Streets 4.8%
Storm Drains 1.3%
City of South San Francisco | FY2022-23 Budget Book Page 263 Capital Improvement Plan Requests
Itemized Requests for 2023
ss2001 Sanitary Sewer Rehabilitation $500,000
The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce overall future maintenance costs.
ss2202 Oyster Point Pump Station $4,830,000
Oyster Point Pump Station
pk2302 Centennial Trail Improvements $2,400,000
Any residential project proposed within the BART Right-Of-Way (ROW) sphere of influence could opt to construct a portion of the right-of-way improvements as laid out in the master plan in lieu of required on-site open space. This effort would...
pk2303 Replacement of Light Structures at Hillside Ballfield $150,000 Project will replace aging light fixtures at the Hillside Ballfields. pk2305 Linden Park Project $1,300,000
Phase I - Survey and Mapping: Mapping details and extent of BART Right-Of-Way for purposes of master planning will require full surveys and mapping to determine extent of sphere of influence and present utilities. pk2306 OMP Colma Creek Pedestrian Bridge Replacement $1,500,000 Repair or replacement of two pedestrian bridges along Colma Creek at Orange Memorial Park pk2307 Grand Ave Infrastructure Improvements $300,000
Install electrical components to bring power to the tree wells along Grand Ave to add lights to the trees. Upgrade street furnishings as needed
sd2301 Storm Drain Master Plan $800,000
Hydraulic model of Storm Drain collection and conveyance system. Additionally this project will conduct a condition assessment and map all strom drains and will determine deficiencies within the city's storm drain system and develop a future...
sd2302 Electrification of Storm Pump Stations $100,000
Design and construction for electrification of diesel storm pump stations at San Mateo Avenue & South Airport Boulevard.

Time and infrastructure changes have shown that these temporary stations should be converted to electric to eliminate fuel...
sd2303 South Maple Storm Pump Station Renovation $200,000 Refurbishment of existing pump station infrastructure components in and around South Maple pump station sd2304 Hickey Boulevard Hillside Stabilization $100,000 The project will identify and plan the geotechnical stabilization of the Hickey Blvd hillside to prevent slides during heavy rain events.
tr2301 Miscellaneous Traffic Improvements FY2022-23 $280,000 Miscellaneous studies, TAC reviews and implementation costs to meet Council/City Manager/Public's requests tr2302 Right of Way Infrastructure Assessment and Upgrades $600,000 This project will complete the previously paused infrastructure inventory and assessment, and upgrade all the traffic signal backplates to current standard with high visibility borders.

City of South San Francisco | FY2022-23 Budget Book Page 264 ss2301 WQCP Diffused Air Flotation Thickener $750,000
The original diffused air flotation thickener at the San Bruno / South San Francisco Water Quality Control Plant was installed in 1964 and is nearing the end of its useful life. Design and engineering projected for FY 2022-23 and construction in...
ss2302 WQCP Sludge Dewatering Improvements $1,000,000
Increase percent solids on two belt filter presses using air flocculation technology at the San Bruno / South San Francisco Water Quality Control Plant. st2301 Junipero Serra Blvd. / Westborough Blvd. Corridor Feasibility Project $60,000 Junipero Serra Boulevard and Westborough Boulevard Corridor Feasibility Project to study improving bike and pedestrian facilities.
st2302 2023 Surface Seal Project (Zone 4) $3,000,000
Surface Seal Zone 4 (Downtown/Old Downtown).
st2303 Bridge Asset Management Program $100,000
Bridge Asset Management Program to proactively identify and fund city bridges. st1403 SSF Grand Boulevard Improvements Project (Chestnut to Arroyo) - Phase I $100,000 Improvents along El Camino Real between Chestnut Avenue and Arroyo Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and new landscaping in the medians. st1502 SSF Grand Boulevard Improvements Project (Kaiser to BART) - Phase II $100,000 Improve El Camino Real between Kaiser Way and McLellan Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and a newly landscaped median. st1703 Bridge Preventative Maintenance Program $200,000 Prepare study of bridge maintenance required for submittal to Caltrans for obtaining FHWA funding. st1904 Underground Utilities District (UUD) Rule 20A for Mission Road $2,000,000 Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. Additional funding is required to replace city-owned street lighting. tr1404 Utah Avenue Overcrossing Project $200,000
Development of a Project Approval and Environmental Document PA&ED for the US 101 Produce Avenue Interchange Project to establish a well-defined project approved by the state. Ultimately, the project will construct a new interchange on US 101...
pk2202 Westborough Park Pathways $600,000
This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways. Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition west of the park...
sd1401 Storm Water Trash Capture Devices $350,000
This project will plan for the sizing and placement of trash capture devices to improve storm water quality. Funding in subsequent years will be for construction of capture devices. tr1602 East 101 Corridors Intersections (Oyster Point & East Grand) $3,500,000 The project will design improvements at the East Grand Avenue intersections at Gateway Boulevard & Forbes Boulevard and Oyster Point Boulevard, Gateway Boulevard, and Veterans Boulevard intersections.

City of South San Francisco | FY2022-23 Budget Book Page 265 tr2202 HSIP Curb Ramps $1,200,000
Curb Ramps in Zone 4 - In Advance of the 2022 Pavement Rehab Project. tr2201 Grand Avenue Off-Ramp Realignment (Caltrain East Access) $3,250,000 Preliminary Study Report to evaluate the feasibility of re-aligning the Grand Avenue Off-Ramp. pf2103 Library, Parks & Recreation - Phase II $6,300,000 This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. The project also includes construction cost... pf2101 Westborough Pre-K Design and Construction $3,250,000 The City would like to construct a new licensed preschool facility to serve this growing need in the community. Childcare Impact Fees would fund the design and construction of a new facility, which the Parks and Recreation Department would...
pf1704 Training Tower Maintenance $1,400,000
Fire Training Tower 61 was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. This project... pf1705 City Hall Modernization $50,000
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. This project will implement priority one security upgrades of the recently completed security study. Upgrades will...
pf2302 City Hall Annex Replacement and Landscape Improvement $500,000 Initial study to replace the City Hall Annex and update the City Hall block landscape. pf2303 Caltrain Signage $100,000
Design, fabrication and installation of signage for the Karyl Masumoto Plaza at the new South San Francisco Caltrain Station. Signage to be installed prior to opening of the plaza in early 2023. pf2305 Free Public Wi-fi Network $1,000,000
Project to build a public Wi-Fi network and pilot it in the uptown / downtown area, providing 100Mb download and 25Mb upload speeds.
pf2307 Corp Yard Office HVAC including proposed Traffic Control Center $50,000 The Corp Yard is shared by Public Works & Parks & Recreation. As needs of both departments change and staffing increases, the Heating, Ventilation and Air Conditioning (HVAC) system needs to be modified to support space utilization... pf2204 OP2C Landscape $2,000,000
Design and Installation of landscape improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2205 OP2C Bay Trail $2,150,000
Design and Installation of Bay Trail improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2206 OP2C Parking $2,150,000
Design and Installation of parking and roadways of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.

City of South San Francisco | FY2022-23 Budget Book Page 266 pk1402 Orange Memorial Park Sports Field Renovation $1,717,051 Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. This project will be divided into two phases:... pk2309 Bond Portion of OMP Sports Field Renovation (fund 522) $12,300,000 Bond portion of funding for Orange Park Sports Field Renovation (pk1402). pk2310 Bond portion of Aquatics Center (fund 524) $49,000,000 Bond portion of funding for Aquatics Center (pk2201).
pk2301 Orange Memorial Park Playground Replacement $2,200,000 Project to replace the Orange Memorial Park playground as the current structures are nearing the end of their useful life. st1803 Street Lighting Enhancement Program $200,000
This project will enhance street lighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED.
st2002 Survey Monument (On Going) $100,000
Survey monument restoration citywide. The Board of Professional Engineers, Land Surveyors, and Geologists has notified the City to proactively replace survey monuments citywide that were previously destroyed. pk2101 Transit Village Park / Transit Green $3,000,000
The Sunshine Gardens neighborhood is one of two neighborhoods in South San Francisco that are severely underparked, per the City's General Plan and Parks and Recreation Master Plan. The City is seeking funding to transform a property pending...
pf2301 West Orange Library Preschool Project $4,000,000 Initial design funding to repurpose the West Orange Library as a preschool following the Library move to the new LPR facility at the Community Civic Campus.
pk2304 Reclaimed Water Pipe Design & Connection $250,000 Design and installation of reclaimed water connections and associated booster pumps to connect the cistern at Orange Memorial Park to the other side of Orange Ave as well as across Chestnut Avenue to the Civic Campus properties including the...

Total: $121,187,051
City of South San Francisco | FY2022-23 Budget Book Page 267 Capital Improvement Program - 5-Year: FY2022-23 to FY2026-27 Total Capital Requested
$193,937,051
151 Capital Improvement Projects
Total Funding Requested by Source
Infrastructure Reserves Childcare Impact Fees
Measure W PEG Funds
Donations Public Safety Impact Fee
Grants Other Funding Sources
Sewer Enterprise San Bruno / NBSU
Successor Agency Funds Gas Tax
General Fund American Recovery Plan
Bonds/Loans Park Land Construction
Park In-Lieu Fees Park Land Acquisition Fee
Storm Water Measure A
Citywide Traffic Impact Fee Road Maintenance Acct (SB1) SMC Measure W East of 101 Traffic Impact Fees
Other Impact Fees
2023
2024
2025
2026
2027
$121,187,051.00
$39,950,000.00
$28,600,000.00
$4,200,000.00
$.0000
$0 $30M $60M $90M $120M
Cost Savings & Revenues
There's no data for building chart
City of South San Francisco | FY2022-23 Budget Book Page 268 Capital Improvement Plan Requests
Itemized Requests for 2023-2027
sd2202 Colma Creek Oak Avenue Ped Bridge $2,250,000
Demolition of existing Colma Creek pedestrian bridge at Oak Avenue and construction of a new pedestrian bridge within the vicinity that will not impede the Colma Creek flood flows. The FEMA Flood Insurance Rate Map covering Colma Creek north...
ss1802 Sea Level Rise Study and Planning at WQCP $4,100,000 Plan, develop strategies, design, and eventually construct sea level rise mitigation at the Water Quality Control Plant. This project will protect the infrastructure at the Water Quality Control Plant for sea level rise. This project is lead... ss2001 Sanitary Sewer Rehabilitation $500,000
The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce overall future maintenance costs.
ss2202 Oyster Point Pump Station $4,830,000
Oyster Point Pump Station
pk2302 Centennial Trail Improvements $3,800,000
Any residential project proposed within the BART Right-Of-Way (ROW) sphere of influence could opt to construct a portion of the right-of-way improvements as laid out in the master plan in lieu of required on-site open space. This effort would...
pk2303 Replacement of Light Structures at Hillside Ballfield $150,000 Project will replace aging light fixtures at the Hillside Ballfields. pk2305 Linden Park Project $3,300,000
Phase I - Survey and Mapping: Mapping details and extent of BART Right-Of-Way for purposes of master planning will require full surveys and mapping to determine extent of sphere of influence and present utilities. pk2306 OMP Colma Creek Pedestrian Bridge Replacement $3,000,000 Repair or replacement of two pedestrian bridges along Colma Creek at Orange Memorial Park pk2307 Grand Ave Infrastructure Improvements $1,100,000 Install electrical components to bring power to the tree wells along Grand Ave to add lights to the trees. Upgrade street furnishings as needed
sd2301 Storm Drain Master Plan $800,000
Hydraulic model of Storm Drain collection and conveyance system. Additionally this project will conduct a condition assessment and map all strom drains and will determine deficiencies within the city's storm drain system and develop a future...
sd2302 Electrification of Storm Pump Stations $100,000
Design and construction for electrification of diesel storm pump stations at San Mateo Avenue & South Airport Boulevard.

Time and infrastructure changes have shown that these temporary stations should be converted to electric to eliminate fuel...
sd2303 South Maple Storm Pump Station Renovation $200,000 Refurbishment of existing pump station infrastructure components in and around South Maple pump station City of South San Francisco | FY2022-23 Budget Book Page 269 sd2304 Hickey Boulevard Hillside Stabilization $100,000 The project will identify and plan the geotechnical stabilization of the Hickey Blvd hillside to prevent slides during heavy rain events.
tr2301 Miscellaneous Traffic Improvements FY2022-23 $280,000 Miscellaneous studies, TAC reviews and implementation costs to meet Council/City Manager/Public's requests tr2302 Right of Way Infrastructure Assessment and Upgrades $600,000 This project will complete the previously paused infrastructure inventory and assessment, and upgrade all the traffic signal backplates to current standard with high visibility borders. ss2301 WQCP Diffused Air Flotation Thickener $9,000,000 The original diffused air flotation thickener at the San Bruno / South San Francisco Water Quality Control Plant was installed in 1964 and is nearing the end of its useful life. Design and engineering projected for FY 2022-23 and construction in...
ss2302 WQCP Sludge Dewatering Improvements $1,000,000
Increase percent solids on two belt filter presses using air flocculation technology at the San Bruno / South San Francisco Water Quality Control Plant. st2301 Junipero Serra Blvd. / Westborough Blvd. Corridor Feasibility Project $30,060,000 Junipero Serra Boulevard and Westborough Boulevard Corridor Feasibility Project to study improving bike and pedestrian facilities.
st2302 2023 Surface Seal Project (Zone 4) $3,000,000
Surface Seal Zone 4 (Downtown/Old Downtown).
st2303 Bridge Asset Management Program $100,000
Bridge Asset Management Program to proactively identify and fund city bridges. st1403 SSF Grand Boulevard Improvements Project (Chestnut to Arroyo) - Phase I $100,000 Improvents along El Camino Real between Chestnut Avenue and Arroyo Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and new landscaping in the medians. st1502 SSF Grand Boulevard Improvements Project (Kaiser to BART) - Phase II $100,000 Improve El Camino Real between Kaiser Way and McLellan Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and a newly landscaped median. st1703 Bridge Preventative Maintenance Program $200,000 Prepare study of bridge maintenance required for submittal to Caltrans for obtaining FHWA funding. st1904 Underground Utilities District (UUD) Rule 20A for Mission Road $2,000,000 Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. Additional funding is required to replace city-owned street lighting. st2101 El Camino Real - Spruce to Chestnut $2,200,000
This project will replace the landscape median including irrigational systems and vegetation on El Camino Real between Chestnut Ave and Spruce Ave. The project will replicate or complement the Grand Blvd design concepts. tr1404 Utah Avenue Overcrossing Project $200,000
Development of a Project Approval and Environmental Document PA&ED for the US 101 Produce Avenue Interchange Project to establish a well-defined project approved by the state. Ultimately, the project will construct a new interchange on US 101...

City of South San Francisco | FY2022-23 Budget Book Page 270 pk2202 Westborough Park Pathways $600,000
This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways. Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition west of the park...
sd1401 Storm Water Trash Capture Devices $350,000
This project will plan for the sizing and placement of trash capture devices to improve storm water quality. Funding in subsequent years will be for construction of capture devices. tr1602 East 101 Corridors Intersections (Oyster Point & East Grand) $3,500,000 The project will design improvements at the East Grand Avenue intersections at Gateway Boulevard & Forbes Boulevard and Oyster Point Boulevard, Gateway Boulevard, and Veterans Boulevard intersections. tr2101 Utah & Harbor Intersection Improvements $2,500,000 Widen and prohibit street parking on Harbor Way to add southbound right-turn and northbound through lanes, restripe and prohibit street parking on Utah Avenue to add one eastbound left-turn and one westbound left-turn, and new signal modifications.
tr2202 HSIP Curb Ramps $1,200,000
Curb Ramps in Zone 4 - In Advance of the 2022 Pavement Rehab Project. tr2201 Grand Avenue Off-Ramp Realignment (Caltrain East Access) $3,250,000 Preliminary Study Report to evaluate the feasibility of re-aligning the Grand Avenue Off-Ramp. pf2103 Library, Parks & Recreation - Phase II $6,300,000 This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. The project also includes construction cost... pf2002 The Spit/Oyster Point Sea Level Rise Protection $3,000,000 Oyster Point Marina Water-Taxi Ferry Terminal (Phase 1) – engineering and design work to upgrade Oyster Point peninsula.

The improvements will eliminate flooding over landfill and help mitigate the impacts of sea level rise. Regraded... pf2101 Westborough Pre-K Design and Construction $3,250,000 The City would like to construct a new licensed preschool facility to serve this growing need in the community. Childcare Impact Fees would fund the design and construction of a new facility, which the Parks and Recreation Department would...
pf1704 Training Tower Maintenance $1,400,000
Fire Training Tower 61 was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. This project... pf1705 City Hall Modernization $50,000
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. This project will implement priority one security upgrades of the recently completed security study. Upgrades will...
pf2302 City Hall Annex Replacement and Landscape Improvement $500,000 Initial study to replace the City Hall Annex and update the City Hall block landscape. pf2303 Caltrain Signage $100,000
Design, fabrication and installation of signage for the Karyl Masumoto Plaza at the new South San Francisco Caltrain Station. Signage to be installed prior to opening of the plaza in early 2023.

City of South San Francisco | FY2022-23 Budget Book Page 271 pf2305 Free Public Wi-fi Network $1,000,000
Project to build a public Wi-Fi network and pilot it in the uptown / downtown area, providing 100Mb download and 25Mb upload speeds.
pf2307 Corp Yard Office HVAC including proposed Traffic Control Center $50,000 The Corp Yard is shared by Public Works & Parks & Recreation. As needs of both departments change and staffing increases, the Heating, Ventilation and Air Conditioning (HVAC) system needs to be modified to support space utilization... pf2204 OP2C Landscape $2,000,000
Design and Installation of landscape improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2205 OP2C Bay Trail $2,150,000
Design and Installation of Bay Trail improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2206 OP2C Parking $2,150,000
Design and Installation of parking and roadways of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pk1402 Orange Memorial Park Sports Field Renovation $1,717,051 Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. This project will be divided into two phases:... pk2309 Bond Portion of OMP Sports Field Renovation (fund 522) $12,300,000 Bond portion of funding for Orange Park Sports Field Renovation (pk1402). pk2310 Bond portion of Aquatics Center (fund 524) $49,000,000 Bond portion of funding for Aquatics Center (pk2201).
pk2301 Orange Memorial Park Playground Replacement $6,000,000 Project to replace the Orange Memorial Park playground as the current structures are nearing the end of their useful life. st1803 Street Lighting Enhancement Program $700,000
This project will enhance street lighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED.
st2002 Survey Monument (On Going) $400,000
Survey monument restoration citywide. The Board of Professional Engineers, Land Surveyors, and Geologists has notified the City to proactively replace survey monuments citywide that were previously destroyed. pk2101 Transit Village Park / Transit Green $5,150,000
The Sunshine Gardens neighborhood is one of two neighborhoods in South San Francisco that are severely underparked, per the City's General Plan and Parks and Recreation Master Plan. The City is seeking funding to transform a property pending...
pf2301 West Orange Library Preschool Project $12,000,000 Initial design funding to repurpose the West Orange Library as a preschool following the Library move to the new LPR facility at the Community Civic Campus.

City of South San Francisco | FY2022-23 Budget Book Page 272 pk2304 Reclaimed Water Pipe Design & Connection $250,000 Design and installation of reclaimed water connections and associated booster pumps to connect the cistern at Orange Memorial Park to the other side of Orange Ave as well as across Chestnut Avenue to the Civic Campus properties including the...

Total: $193,937,051
City of South San Francisco | FY2022-23 Budget Book Page 273 DEBT
City of South San Francisco | FY2022-23 Budget Book Page 274 Debt Service Obligations
The City has outstanding debt through the issuance of bonds, loans and leases. The following sections describe all debt issued by the City for which balances remain outstanding:

Water Quality Control Plant
1999, 2004, 2008 State Water Resources Control Board Loans – Original debt: $78,144,286; 2.4% to 2.6% interest rate; due 8/1/22, 4/30/26, 7/15/28. These loans were used to improve and expand the City’s Water Quality Control Plant (WQCP). Loan proceeds were issued as projects progressed. Debt service payment commenced one year after project completion. WQCP user fees support the debt service payments. Of the total, $12.2 million of the principal is outstanding. 2005D Water and Wastewater Revenue Bonds – Original debt: $6,000,000, 2.75% to 5.0% interest rate, due October 1, 2026. The City participated in a pooled bond sale. The bonds were used to finance sewer system capital improvement projects. The debt service is paid from the net revenues of the City’s Sewer Enterprise Fund. Of the total, $2.0 million of the principal is outstanding.
2018 State Water Resources Control Board Loan - Original debt: $53,403,000, 1.8% interest rate, due October 3, 2042.

The loan proceeds are being used for the WQCP Wet Weather and Digester project. Loan proceeds have been issued over time as projects progressed. Debt service payments are due to commence on October 3, 2023, one year after project completion. WQCP user fees support the debt service payments. The full amount drawn down remains outstanding.

Capital Improvement Projects
2020A Lease Revenue Bonds - Original debt: $43,905,000; premium received: $10,242,530; 4 - 5% interest rate; due June 1, 2046. The bonds were used for Phase I of the Civic Center Campus project consisting of the planning and construction of a new Police Station and Dispatch Center for the City of South San Francisco. Measure W sales tax revenue will fund the repayments. $42 million remains outstanding.
2021A Lease Revenue Bonds - Original debt: $86,410,000; premium received: $18,116,565; 4% interest rate; due June 1, 2046. $78,000,000 of the bond proceeds are to be used for Phase II of the Civic Center Campus project consisting of the design and construction of the new library, parks and recreation center, council chambers and landscaping of the immediate surrounding area. $24,000,000 will be used for road pavement rehabilitation throughout the City, and $2,000,000 will be used for solar roof installation at the City's Corporation Yard. Measure W sales tax revenue will fund the repayments. $84.2 million remains outstanding.
2022A Lease Revenue Bonds - Original debt: $65,420,000; premium paid $6,686,317; 4-5.25% interest rate; due June 1 2046. $49,000,000 of the bond proceeds are to be used to design and construct the new Aquatic Center to replace the City's aging swimming pool building, $12,300,000 will be used to help fund construction of the new ballfield at Orange Memorial Park, $2,200,000 will be used to help fund replacement of the playground and $1,500,000 to replace the two Colma Creek bridges at Orange Memorial Park. Measure W sales tax revenue will fund the repayments from FY2024-25.

Successor Agency
2007 Loans Payable to Successor Agency - As of June 30, 2022, the Oyster Point Interchange Impact Fees Fund owed the Successor Agency for developer fees for the Flyover and Hookramps Capital projects that were completed in prior years. The outstanding balance of $3,595,152 will be paid off from future developer impact fees collected by the City.

Capital Leases
In addition to the bonds and loans, the City enters into long-term capital leases with various financing agencies from time to time to purchase vehicles and equipment when it makes more financial sense for the City to pay for these over time rather than using upfront cash. The purchases tend to be Fire apparatuses, Public Works vehicles and equipment. The City currently has one capital lease outstanding (see below for remaining balance and lease completion date). The debt service payments associated with this lease is reflected in the FY 2022-23 Operating Budget. The capital lease payments are made by the General Fund.
2013 Fire Quint – Outstanding balance $144,637, due 5/23/2023.

City of South San Francisco | FY2022-23 Budget Book Page 275

APPENDIX
City of South San Francisco | FY2022-23 Budget Book Page 276 Glossary
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit.

Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components.

Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.

Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended.

Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS.

Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.

Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community.

Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations.

Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.

Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date.

Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid.

Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note)
Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue.

Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be removed from community's books.

Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.

City of South San Francisco | FY2022-23 Budget Book Page 277 Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of risk associated with a given fixed-income investment. Rating agencies, such as Moody's and Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating.

Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance Budget, Program Budget)
Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and has an initial useful live extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements. Among other information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets) Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits.

Cash Management: The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash.

Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain specified time, or upon notice in writing.

Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes:
residential, open space, commercial, and industrial. Having classified its real properties, local officials are permitted to determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal property owners.

Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all of its employees, who are represented by a recognized labor union. regarding wages, hours and working conditions.

Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services.

The index is often called the "cost-of-living index."
Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives.

Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of assessed value, debt per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual budget.

Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any particular bond issue.

Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to, but not yet paid from, a specific appropriation account.

Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery--direct, indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the City of South San Francisco | FY2022-23 Budget Book Page 278 "surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport services.

Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation.

Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a community's annual budget. (See Local Receipts) Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors.

Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.

Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private- purpose trust funds, and agency funds.

Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances.

Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on loans.

Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day.

The primary factor creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float.

Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds.

Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations, restrictions, or limitations.

Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds.

GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure assets, such as bridges, road, sewers, etc. It also requires the presentation of a narrative statement the government's financial performance, trends and prospects for the future.

GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other postemployment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service.

General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process.

General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority.

Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district.

City of South San Francisco | FY2022-23 Budget Book Page 279 Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds.

Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months.

Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms.

Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations.

Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget.

Local Aid: Revenue allocated by the state or counties to municipalities and school districts.

Maturity Date: The date that the principal of a bond becomes due and payable in full.

Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state.

Note: A short-term loan, typically with a maturity date of a year or less.

Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,” “expenses,” or “capital outlay.”
Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus.

Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year.

Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school district, regional transit authority, etc.

Performance Budget: A budget that stresses output both in terms of economy and efficiency.

Principal: The face amount of a bond, exclusive of accrued interest.

Program: A combination of activities to accomplish an end.

Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output.

Purchased Services: The cost of services that are provided by a vendor.

Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer.

Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures.

Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of City of South San Francisco | FY2022-23 Budget Book Page 280 the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record information.

Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid.

RANs are full faith and credit obligations.

Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation.

Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service.

Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure.

Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for any lawful purpose.

Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.

Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation of taxable real and personal property.

Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue.

Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed.

Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and they are not available for disbursement.) Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved, and are therefore available for expenditure once certified as part of free cash.

Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value.

City of South San Francisco | FY2022-23 Budget Book Page 281