City of South San Francisco
Fiscal Year 2023-24 Proposed Budget
Proposed Version
Last updated 05/26/23
City of South San Francisco | FY2023-24 Budget Book Page 1
TABLE OF CONTENTS
Departments 3
Departments Overview 4
City Council 6
City Treasurer 10
City Clerk 12
City Attorney 18
City Manager 22
Finance 28
Non-Departmental 33
Human Resources 35
Economic and Community Development 39
Fire Department 44
Police Department 50
Public Works 55
Library 67
Information Technology (IT) 74
Parks and Recreation 78
City of South San Francisco | FY2023-24 Budget Book Page 2
DEPARTMENTS
City of South San Francisco | FY2023-24 Budget Book Page 3 Departments Overview
BUDGETED CITY DEPARTMENTS
The City of South San Francisco is organized into eight administrative departments and six operating departments with one non-departmental classification used for miscellaneous charges that cannot be attributed to a specific department. Each department is summarized individually in the following pages. Below is a list of departments within the City:
Administrative Departments
City Council – accounts for elected City Council members stipends and expenses related to official City functions.
Administrative support is provided by the City Manager’s Office.
City Clerk – administers City elections, is responsible for recording public meetings, maintaining official City records and publishing official public meeting agendas. The City Clerk is an elected official.
City Treasurer – responsible for investment of City funds. Administrative support is provided by the Finance Department.
The City Treasurer is an elected official.
City Attorney – deals with all legal matters as they relate to City functions. The City Council has appointed the law firm Meyers Nave to provide attorney services for the City.
City Manager – responsible for the implementation of City Council direction and community outreach.
Finance – accounts for the City’s finances, prepares the budget, processes payroll, pays vendors, and administers risk management. It also files all state and federally mandated financial reports, manages the City’s banking contracts and provides administrative support to the City Treasurer.
Human Resources (HR) – responsible for the recruitment and support of employees, maintenance of benefits, succession development, employee training, and labor negotiations.
Information Technology (IT) – in charge of acquiring and maintaining the City's IT infrastructure.
Operating Departments
Economic and Community Development – oversees planning and building functions, the Successor Agency to the ReDevelopment Agency (RDA), and general issues relating to the development of the economy and support of the community within the City.
Fire - responsible for the protection of life and property in the event of an emergency within the City.
Police – responsible for public safety to support quality of life within the City.
Library – provides access to materials such as books, magazines, DVDs, as well as programs and services to meet the informational and educational needs of the City.
Public Works – maintains City infrastructure, the Water Quality Control Plant and the City’s fleet of vehicles and large equipment, and oversees the Parking District. Manages the Capital Improvement Program, Traffic Advisory Committee, Right of Way and Environmental Inspections.
Parks and Recreation – provides for the physical, cultural and emotional well-being of the City, ensures the effective and safe use of the physical resources of the City, and maintains City facilities and parks.
City of South San Francisco | FY2023-24 Budget Book Page 4 City of South San Francisco Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 5 City Council
Mission Statement: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Board of Directors to RDA Successor Agency.
City Council Responsibilities
Act as the governing body of South San Francisco
Establish local law and policies through the enactment of ordinances and resolutions Determines how the City shall obtain and spend funds
Appoints members to advisory municipal activities
Represent the City by serving on regional and County committees and boards whose policies may affect South San Francisco
Directs the City Manager and sits as the Successor Agency Board of Directors Elections:
The City Council has five members. Elections occur in even-numbered years. Three members are elected together, and the other two are elected in the next election. The Council selects the Mayor and Vice Mayor from its members in non-election years.
District Name Title Term Election Year
District 3 Buenaflor Nicolas Mayor 4-year term November 2026 District 2 Mark Nagales Vice Mayor 4-year term November 2024 District 1 Mark Addiego Councilmember 4-year term November 2026 District 4 James Coleman Councilmember 4-year term November 2024 District 5 Eddie Flores Councilmember 4-year term November 2026 City of South San Francisco | FY2023-24 Budget Book Page 6 Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 7 Expenditures Summary
$269,486
$10,737
(4.15% vs. prior year)
Budgeted vs. Historical Expenditures by type
Millions
Supplies And Services
Interdepartmental
Salaries And Benefits
FY2022
FY2023
FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expense Objects
Salaries And
Benefits
$166,679 $194,986 $196,886 $189,027 -3.1%
Supplies And
Services
$42,226 $50,560 $50,560 $36,560 -27.7%
Interdepartmental $43,772 $13,204 $13,204 $43,900 232.5% Total Expense
Objects:
$252,677 $258,749 $260,649 $269,486 4.1%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted
Budget vs. FY2024
Proposed Budget (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 8 Positions Summary
FY2023-24 Changes & Highlights:
Positions:
No changes
Supplies and Services Expenditures:
Budgeted payroll expenditures are realigned to reflect actual compensation to City Council members.
City of South San Francisco | FY2023-24 Budget Book Page 9 City Treasurer
Frank Risso
City Treasurer
Mission Statement: To invest funds not currently required for the operation of the City to maximize revenues while ensuring the safety and availability of the City funds.
Responsibilities:
Invest City funds to achieve the maximum return on deposits Produce quarterly reports to identify amounts and types of investment instruments Coordinate financial transactions in cooperation with the Director of Finance Expenditures Summary
The budgeted expenditures for FY 2023-24 is $20% less than the FY 2023-23 adopted budget due to realignment of the projections to reflect the actual cost of operations.
$133,428
-$33,865
(-20.24% vs. prior year)
Projections on the salaries and benefits expenditures have been adjusted to reflect the actual payroll cost.
Budgeted vs. Historical Expenditures by type
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2022FY2023
FY2024
$0
$0.05
$0.1
$0.15
$0.2
City of South San Francisco | FY2023-24 Budget Book Page 10 Expense Objects
Salaries And
Benefits
$36,964 $62,739 $63,351 $31,230 -50.2%
Supplies And
Services
$0 $102,060 $102,060 $102,060 0%
Interdepartmental $2,889 $2,493 $2,493 $138 -94.5%
Total Expense
Objects:
$39,853 $167,292 $167,904 $133,428 -20.2%
Name FY2022
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
Positions Summary
FY 2023-24 Changes & Highlights:
No changes
City of South San Francisco | FY2023-24 Budget Book Page 11 City Clerk
Rosa Govea Acosta
City Clerk
Mission Statement:
The City Clerk serves as a steward of the democratic process and is a liaison between the City Council and members of the public. She is a partner in democracy, providing information and ensuring transparency enhancing the public’s trust in local government. The City Clerk’s office is committed to serving the needs of the citizens of our community in a neutral and ethical manner by providing equal access to open and transparent government. The City Clerk is an elected representative of the people and serves a four-year term with legal responsibilities described in California Government Code Sections 40800, et seq., the Elections Code, and City ordinance.
The City Clerk ensures all council actions comply with federal, state, and local statues, including the Political Reform Act, the Brown Act, and the Public Records Act. Further, as Clerk of the Council and Successor Agency, the City Clerk maintains legislative materials for these legislative bodies. The Clerk serves as the archivist of City records and maintains custody of the City seal. The City Clerk and staff strive to meet these duties efficiently, courteously, neutrally and in a manner that is above all else in the best interests of the residents of South San Francisco.
The Department supports its mission to the City through:
Performing all legislative duties for the legislative bodies of the City Council, South San Francisco Successor Agency to the former Redevelopment Agency and its thirteen (13) Standing Committees pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue.
Maintaining relationships with staff for the legislative agencies identified above, which includes day-to-day operations and interactions permitting information flow in a regular and consistent manner.
Managing the Citywide Records Management Program, legislative history, contracts, archives, and election activities in a variety of forms (paper and electronic) for all permanent records.
Conducting the recruitment and facilitating the appointment of Council’s appointed bodies, maintaining records pursuant to the Maddy Act, and maintaining policies and procedures.
Serving as Elections Official issuing nomination papers to potential candidates and assisting with measures, initiatives, or referendums.
Conducting all aspects of municipal elections.
Serving as Compliance Officer for all duties required under the Political Reform Act and regulations of the Fair Political Practices Commission.
Processing and overseeing the timely response of subpoenas and summons for all city related matters.
Recording, preserving, researching, and providing access to public records in compliance with the California Public Records Act.
Attesting City documents.
Maintaining codification of ordinances ensuring publication to the South San Francisco Municipal Code.
City of South San Francisco | FY2023-24 Budget Book Page 12 Overseeing the recruitment process for boards, commission, and committees for expiring terms and unscheduled vacancies.
Updating the department website with critical information to increase accessibility.
Managing and administering passport services as a Passport Acceptance Agency.
Providing Notary Public Services.
Administering Oaths of Office to City elected officials, employees, and appointed officials.
Serving as Department Head for the Office of the City Clerk, managing staff and day-to-day operations and departmental budget.
Representing the City at Public Events.
Accomplishment Highlights in Fiscal Year 2022-23:
Provided accurate and timely minutes for fifty-nine (59) Council proceedings.
Responded to 524 Public Records request as required under the California Public Records Act.
Conducted board and commission recruitment and appointment process for multiple positions and unexpected vacancies.
Conducted the November 2022 Election for Districts 1, 3, and 5, City Clerk and City Treasure seats in accordance with the California Elections Code including candidate orientations and Annual Council Reorganization.
Managed the electronic filing of mandated ethics training (AB1234) for elected officials, advisory body members, and designated filers.
Updated and adopted the City Council Procedures and Protocols Handbook.
Successfully implemented hybrid meetings and enhanced public access to Council meetings.
Enhanced accessibility and security features to Legistar and Laserfiche for efficiency.
Processed 502 passport applications and met requirements as set by the U.S. Department of State to continue serving as Passport Acceptance Facility.
Provided notary services to community members.
Ensured timely filing of Statements of Economic Interest (Form 700) and Campaign Statements (Form 460).
Successfully implemented Spanish interpretation services at City Council meetings as needed and upon request to engage communities that are underrepresented.
Continued to oversee and coordinate the placement of City’s inactive records at a secure records storage facility to achieve security, safety, and efficiency related goals.
Objectives for Fiscal Year 2023-24:
Continue to assist Departments with conversion of physical records to electronic form.
Update the City’s Records Retention schedule in line with the statewide movement towards electronic availability of records.
Coordinate a citywide Records Destruction event.
Develop and implement a Citywide Records Management Program.
Continue to evaluate the City Clerk’s Office process and procedures to improve efficiency to the public.
Update the City Council Procedures and Protocols Handbook.
Enhance the use of social media to increase civic engagement, identify and grow community partners.
Conduct recruitment of Records Clerk Technician to ensure efficient operation of services.
Continue to evaluate and refine hybrid City Council meetings using technology to improve communication and outreach.
Implement increased security measures for Corodata by restructuring record searches and storage services by department to enhance security of files.
Provide training to new employees and implement quarterly training for Legistar (Agenda Management), GovQA (Public Records Act Request), and Laserfiche (Records Management) users.
City of South San Francisco | FY2023-24 Budget Book Page 13 Organizational Chart
Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 14 Expenditures Summary
$1,265,011
$121,668
(10.64% vs. prior year)
City of South San Francisco | FY2023-24 Budget Book Page 15 Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (79.2%)
Supplies And Services (16.5%)
Interdepartmental (4.4%)
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022FY2023
FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Expense Objects
Salaries And
Benefits
$733,810 $898,227 $909,334 $1,001,300 11.5%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 16 Supplies And
Services
$105,357 $208,428 $208,428 $208,428 0%
Interdepartmental $48,513 $36,686 $36,686 $55,282 50.7% Total Expense
Objects:
$887,680 $1,143,342 $1,154,449 $1,265,011 10.6%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
Positions Summary
Highlights and changes
FY 2023-24 Changes and Highlights:
Positions:
No changes
Supplies and Services Expenditures:
No changes
City of South San Francisco | FY2023-24 Budget Book Page 17 City Attorney
Sky Woodruff
City Attorney
MISSION STATEMENT:
The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party.
The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services:
Providing legal advice and information to the Council and staff; Preparing legislation and legal documents;
Reviewing contracts, leases and agreements;
Providing legal defense and advice to the City in a manner that minimizes City liability and exposure; Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; Supporting staff in enforcing community standards and codes fairly; and Managing the City’s litigation.
ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEARS 2022-23:
Legislative Actions
Drafted or worked with staff on drafting the following ordinances and assisted staff in processing them for adoption:
Zoning Amendment relating to 2040 General Plan Update
Triennial Building Code Adoption
Residential and Non-Residential Reach Code regarding building electrification and electronic vehicle charging stations
Article 34 Ballot Measure Authorization
Creation of the Community Equity and Safety Commission
“Point of sale” sewer later inspection and repair requirement Update of the City Council Districts as part of decennial census update Disposable foodware regulations
Other Zoning Ordinance updates related to ADUs and large family daycare homes Military equipment use policy
Prohibition on the re-sale or possession of used catalytic converters Assisted City staff with completion of the General Plan update, CEQA analysis, and related Zoning Code/Climate Action Plan update, and the processing of new development projects in anticipation of the update.
Assisted City staff with the preparation and submittal of the 2023-2031 Housing Element Update.
Assisted City staff with the proposed Lindenville Specific Plan Preferred Land Use Alternatives.
Assisted City staff with proposed Orange Memorial Park and Centennial Trail Master Plan review and approval issues.
Advised Council and staff regarding the proposed Childcare Parcel Tax Initiative and prepared materials related to the election on the initiative.
Oyster Point Development Project
The City Attorney's Office continued to assist with the Oyster Point Development Project, including:
Oversight Board approval of FY 23-24 ROPS of the Successor Agency, including funding for the Successor Agency’s obligations for preparation of the open space parcel; Encroachment and Maintenance Agreements and related easements/access agreements for Phases ID – IVD; and
The Oyster Point Sanitary Sewer Pump Station Relocation project.
Economic Development and Planning
City of South San Francisco | FY2023-24 Budget Book Page 18 Worked closely with the Economic Development and Planning Divisions to negotiate and prepare development project applications for approval, including preparing environmental documentation, drafting exclusive negotiating rights agreements (ENRA), development agreements, purchase and sale agreements, and processing entitlements.
The following list is a sampling of some of the projects that we assisted with:
Closing of Purchase and Sale Agreements for the Firehouse Live/Work Project at Baden Avenue; Surplus Land Act compliance and related purchase and sale agreement matters regarding proposed hotel development at Oyster Point with Ensemble Investments;
Approval of the proposed Southline subdivision and development project at 30 Tanforan Avenue.; Approval of residential development at 180 E Camino Real and related ALUC determination process; Finalization of entitlements and Development Agreement for 30 Tanforan/Southline project and assisted staff with various other agreements with other agencies to facilitate initiation of construction. Worked with City staff and prepared multiple documents for the sale of property and issuance of a loan as part of the development at 432 Baden Avenue to create affordable housing units by Baden Station Investors, including assisting with documents in the construction loan closing process.
Continued to collaborate with staff on potential retention of 616 and 700 Linden Avenue for development of parks in the Oldtown area, including assisting with appraisal, environmental review, and presentation of proposal to Countywide Oversight Board.
Assisted City staff with the negotiation of amendments to the Purchase and Sale Agreement and Development Agreement for PUC site development; and assisted and prepared multiple documents for close of escrow on the PUC site.
Assisted with the acquisition of
Advised staff regarding multiple housing issues.
Civic Campus Project
Assisted staff with property acquisition, public contracting, and other issues related to the Civic Campus project, including:
Completing the processes for the City to obtain ownership of two remnant parcels necessary for completion of the project. One required identifying the current owner and negotiating a free transfer of the property to the City and preparing all conveyance documents. The other involved a successful eminent domain case to obtain ownership from a corporate owner that hadn’t existed for over a century.
Advice regarding complicated procurement issues related to construction and services contracts.
Assistance in ongoing negotiations with the San Francisco Public Utilities Commission related to property ownership and access.
Assistance with purchasing of Information Technology and office equipment for the project.
Information and Technology
Assisted staff with continued efforts to promote expansion of telecommunications technology in the City and enforcing the City's current telecommunications regulations, including the following:
Negotiation and approval of Master Encroachment Agreements with Mobilitie and SageBrush Cable; Advice regarding fiber conduit installation issues as a part of Open Trench negotiations with Intermountain, Inc. at West Orange Ave. and related SFPUC property rights issue; Assisted with contracting for the community wi-fi program Public Works and Contracting
Assisted staff with the provision of certain public services and other public works projects, including the following:
Procurement for design services, approval of design approaches, and CEQA evaluation for the Orange Memorial Park Swim Center Project;
Advice regarding services and construction for the Orange Memorial Park Sports Field Project; Advise on procurement process and prepare documents for CDBG Curb Ramp Replacement Project Worked with City staff to respond to construction project Claims and mediation demand regarding Linden Avenue Traffic Calming Project (Burch).
City Procurements
Assisted staff with the development of a Joint Operating Agreement for the Economic Development Center. Worked with staff to negotiate amendments to lease agreement for Fitness Therapy at 634 El Camino Real.
Code Enforcement
Advised staff on matters related to enforcement of the City’s Tenant Relocation Payment Ordinance for tenants displaced due to substandard housing.
City of South San Francisco | FY2023-24 Budget Book Page 19 Advised staff on the enforcement of the City’s Solid Waste Ordinance related to businesses unlawfully collecting and hauling waste in the City.
Assisted staff regarding enforcement of the City’s ban on the sale of flavored tobacco.
Miscellaneous-Additional City Operations
Assisted Council and staff with City Manager transition process.
Collaborated with staff on the development of the Memorandum of Understanding with the South San Francisco Unified School District for the School Liaison Officer Program.
Represented the City in litigation matters handled by the City Attorney’s Office. Managed and oversaw outside counsel in the defense of litigation against the City.
Provided citywide staff and commission trainings on the Brown Act, AB 1234, and sexual harassment prevention.
Reviewed and responded to approximately 450 Public Records Act requests.
Provided Planning Commission trainings on the Brown Act and Commission Roles and Responsibilities.
Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, protection of confidential police records, including responding to public records requests pursuant to SB 1421 (2018), subpoena and Public Records Act responses.
Provided support and guidance to staff navigating clean-up of homeless encampments.
Provided continuing support and advice to the South San Francisco Conference Center Authority.
OBJECTIVES FOR FISCAL YEAR 2023-24:
Continue to assist City Council with downtown and business development initiatives.
Provide in-depth training on legal topics and requirements to staff and Boards and Commissions.
Continue to assist City staff with implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties.
Continue to assist City staff with the delivery of the Civic Campus project and the implementation of other Measure W initiatives.
Continue to assist Staff with issues relating to Housing Element implementation, compliance, and navigation of state law/HCD Guidance.
Continue to assist Staff with implementation of objective design review criteria and compliance with SB 35, SB 330, SB 9 and Housing Accountability Act, as well as with anticipated initiatives to develop options for encouraging development of affordable housing.
Continue to assist City with implementation of ordinances implementing new programs listed above.
Assist City staff with implementation of new General Plan and updated Zoning Ordinance.
Assist City staff with updates to internal city policies and provide training on implementation.
Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects.
Continue to assist City staff with the preparation, drafting and adoption of new ordinances.
Organizational Chart
Expenditures Summary
City of South San Francisco | FY2023-24 Budget Book Page 20 $1,108,825
$168,535
(17.92% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
FY2022
FY2023
FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
Expense Objects
Supplies And
Services
$1,121,558 $937,808 $937,808 $1,100,717 17.4%
Interdepartmental $16,899 $2,482 $2,482 $8,108 226.7%
Total Expense
Objects:
$1,138,457 $940,290 $940,290 $1,108,825 17.9%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
Changes and Highlights
Supplies and Services Expenditures:
$950,000 Legal Services
$150,000 Legal Settlements
City of South San Francisco | FY2023-24 Budget Book Page 21 City Manager
Sharon Ranals
City Manager
Mission Statement: The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation. The City Manager’s Office implements policy decisions of the City Council, provides leadership and strategic direction to the city’s department head team and organization as well as ensuring that initiatives and programs align with the City’s General Plan and reflect the values of our community. The City Manager’s Office provides overall guidance to all City operating departments and is responsible for the administration of City programs to ensure the delivery of high-quality services in an efficient and cost-effective manner. This includes oversight of major Cityinitiated projects, outreach to and involvement with community members on issues of local concern, direction of the annual budget process and coordination of City Council agendas. The City Manager’s office includes administration of Capital Projects, Communications, Community Outreach, Equity, and Sustainability, and provides a resource for general information for the citizens of South San Francisco. City personnel are under the authority of the City Manager.
Accomplishment Highlights in Fiscal Year 2022-23:
Continued Covid-19 recovery efforts, including economic recovery, housing stabilization, bridging the digital divide, support for impacted residents and businesses, and promoting and maintaining health.
Maintained the City’s financial health. Prioritized significant projects, identified funding sources, including city reserves, state, and federal relief dollars, and developed a spending plan for delivery of important capital and public service projects.
Successfully completed negotiations with relevant city employee labor groups.
Further progress made on Improving the Downtown Area:
Secured funding and advanced progress on creating Linden Park Studied upgraded lighting on Grand Avenue and Linden Avenue Started construction of the Grand Avenue and Airport Boulevard Streetscape Improvements Project to improve pedestrian and bicycle connections from the West Plaza of the new South San Francisco Caltrain Station to the Downtown area.
Completed the General Plan, Climate Action Plan, and Childcare Master Plan.
Developed a city-wide Sustainability Committee and implemented selected Climate Action Plan initiatives.
Seated a Joint Advisory ad-hoc Committee of the Child Care Master Plan.
Ensured start-up of the Commission on Equity and Public Safety.
Engaged the Promotores program, linking residents to services, developing partnerships with local agencies, and promoting city events and services.
Refined and implemented Healthy SSF, including Every Kid Deserves a Bike program.
Designed and implement the City’s Volunteer initiative with a volunteer recognition dinner and award ceremony of the Presidential Service Awards during April 2023 (National Volunteer’s month).
Transitioned to a new City Manager, Sharon Ranals, with the departure of former Manager, Mike Futrell, in December of 2022.
Continued community engagement and advanced design of the new Orange Memorial Park Aquatic Center.
Awarded a $2.4 million grant from CleanCA for Centennial Way Trail improvements and engaged the community in the design process.
Began construction of the new sports field at Orange Memorial Park.
Adoption of the Orange Memorial Park Master Plan.
Adoption of the Centennial Way Trail Master Plan.
Advanced design of landscape, parking area and Bay Trail improvements at Oyster Point 2C.
Awarded $2.3 million of earmark funds from Representative Mullin for development of Linden Ave. Park.
Awarded $1.5 million federal earmark for the Library | Parks & Recreation center.
Objectives For Fiscal Year 2023-24
Appoint an Assistant City Manager.
Develop teamwork and collaboration among department heads.
Plan and develop strategy to replace the City Hall Annex and improve the City Hall block.
Pursue acquisition and development of open space and park land downtown (complete acquisition of Linden property), Sign Hill (private open space).
City of South San Francisco | FY2023-24 Budget Book Page 22 Implement recommendations of the Childcare Master Plan, which supports conversion of the Orange Avenue Library to a pre-school when the library relocates to the Civic Campus in 2023, and expanding spaces at Westborough Park, toward the goal of insuring that a preschool option will one day be available for all South San Francisco children.
Monitor delivery of departmental goals associated with implementation of the General Plan and Climate Action Plan. Work with HR to implement employee inclusion and belonging programming.
Implement recommendations of the Racial and Social Equity Plan.
Complete construction and reopen the sports field at Orange Memorial Park.
Begin construction of the new Orange Memorial Park Aquatic Center.
Begin construction of Centennial Way Trail Improvements.
Begin community engagement for the design of Linden Avenue Park.
Complete construction of landscape, parking area and Bay Trail improvements at Oyster Point 2C.
Complete construction of Matsumoto Plaza.
Installation of public art at Matsumoto Plaza.
Complete construction and open the new Library | Parks and Recreation center.
Develop design and delivery plan for Westborough and 840 West Orange Avenue Preschools.
Become a certified Age Friendly City and begin to implement initial goals identified by the Age Friendly Steering Committee.
Budget Highlights for Fiscal Year 2022-23
Continue funding for hourly Promotores.
Add funding to support Every Kid Deserves a Bike program.
Continue funding for an Equity and Inclusion Officer.
Extend the Youth Summer Internship Program for 2023.
Add funding for the implementation of an updated and more robust Climate Action Plan with an emphasis on intradepartmental collaboration on all sustainability initiatives. Organizational Chart City of South San Francisco | FY2023-24 Budget Book Page 23 Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 24 Expenditures Summary
$4,931,075
$403,078
(8.90% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (65.8%)
Supplies And Services (31.3%)
Interdepartmental (2.9%)
City of South San Francisco | FY2023-24 Budget Book Page 25 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022
FY2023
FY2024
$0
$1
$2
$3
$4
$5
$6
Expense Objects
Salaries And
Benefits
$2,483,208 $2,793,028 $2,863,694 $3,243,094 16.1%
Supplies And
Services
$1,384,345 $1,618,609 $2,344,542 $1,543,609 -4.6%
Interdepartmental $44,144 $116,360 $116,360 $144,372 24.1% Total Expense
Objects:
$3,911,696 $4,527,997 $5,324,597 $4,931,075 8.9%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 26 Positions Summary
Fiscal Year 2022-23 Changes
Positions:
Added 2.0 FTE Deputy City Manager
Delete 1.0 FTE Communications Director
Delete 1.0 FTE Assistant to the City Manager
Fiscal Year 2023-24 Changes and Highlight:
Positions:
None
Supplies and Services Expenditures:
$60,000 Federal legislative assistance, funding requests $35,000 City Councilmembers district outreach
$25,000 Climate Action Plan Dashboard
$20,000 LPR Grand Opening promotion
$10,000 Neighborhood Association grants
$150,000 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 27 Finance
Mission Statement:
The Finance Department provides accurate, transparent, complete, and timely financial information to support the City’s operations while ensuring South San Francisco long-term fiscal sustainability. The department is responsible for safekeeping, management, and accounting of the City’s financial assets. The department is responsible for payroll administration, accounts payable processing, business licenses issuance, risk, and debt management, while acting in a fiduciary capacity for assessment districts.
The Department supports its mission to the City through:
Budgeting and accounting for financial transactions to ensure optimal management of City revenues and appropriations, and accurate recording and reporting of financial transactions in accordance with regulations and standards;
Building multi-year forecasts to assist effective financial decision-making and future application of resources; Managing payment of vendors and City employees to effect continued provision of City services and programs, and avoid delays to public projects;
Receiving and accurately recording revenues from various sources to ensure funds are available to support City projects and programs;
Overseeing the City’s cash flow needs to support prudent investment of funds by the City Treasurer; Establishing strong internal controls to maintain control of, and accountability for, City funds; Managing the City’s annual financial audit and production of the Annual Comprehensive Financial Report (ACFR) in conjunction with the City’s independent auditor;
Managing and maintaining the City’s Business License program.
Accomplishment/Initiative Highlights in Fiscal Year 2022-2023:
Issued $65.0 million 2022A series Lease Revenue Bonds to finance construction of the new Aquatics Center, Orange Park Sports Field
Obtained Judicial Validation for Issuance of Pension Obligation Bonds (POBs) Completed FY2021-22 financial audit and Annual Comprehensive Financial Report (ACFR) with clean audit report and awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association (GFOA)
Received the GFOA Distinguished Budget Award for FY 2022-23 Implemented interactive web-based ClearGov budget book software solution to provide a more user-friendly and interactive experience for users and to achieve efficiencies during the budget collation and review process; Developed a fiscal sustainability plan to support the City’s long term financial health; Successfully filled the Finance Director, Payroll specialist and accountants vacant positions.
Completed the onboarding implementation of Capital Improvement Program in ClearGov by Public Works.
Completed a Master Fee Study to ensure that the Citywide fees align with economic trends.
Renewed the commercial banking contract.
Implemented a position budget model to improve efficiency and accuracy to personnel budgeting and future labor negotiation
Objectives for Fiscal Year 2023-2024:
Complete a request for proposals and identify new enterprise resource planning software to enhance the City’s financial and accounting functions;
Complete FY2022-23 audit and ACFR in a timely manner with a clean audit report; Modernize the business license tax structure;
City of South San Francisco | FY2023-24 Budget Book Page 28 Hire consultant for Transient Occupancy Tax (TOT) auditing service and short-term rental monitoring program; Facilitate and coordinate the issuance of CFD for E101 projects.
Issue an RFP for auditing services;
Obtain GFOA Certificate of Excellence in Financial Reporting for FY2022-23; Obtain GFOA Distinguished Budget Award for FY 2023-24; and Implement new Governmental Accounting Standards Board (GASB) Accounting Pronouncements Organizational Chart
Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 29 Expenditures Summary
$3,992,281
$99,405
(2.55% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (83.5%)
Supplies And Services (13%)
Interdepartmental (3.5%)
City of South San Francisco | FY2023-24 Budget Book Page 30 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022
FY2023FY2024
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$2,526,002 $3,115,243 $3,172,557 $3,333,330 7%
Supplies And
Services
$276,370 $641,188 $1,096,083 $520,488 -18.8%
Interdepartmental $346,545 $136,445 $136,445 $138,463 1.5% Total Expense
Objects:
$3,148,918 $3,892,875 $4,405,085 $3,992,281 2.6%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 31 Positions Summary
Position changes during FY 2022-23:
Remove 1 FTE Payroll Technician
Add 1 FTE Payroll Specialist II
Remove 1.0 FTE Accounting Technician
Add 1 Payroll Specialist II
Fiscal Year 2023-24 Changes and Highlights:
Positions:
None
Supplies and Services Expenditures:
$10,000 Conferences, travel and mileage for staff
$ 9,300 Financial Consulting fee increase
$19,300 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 32 Non-Departmental
Non-departmental expenditures are General Fund expenditures that benefit the city as a whole, and that do not fit into one particular department, including Animal Control services, C/CAG, and grant writing consulting services. It also includes general transfers from the General Fund to other funds (excluding CIP).
Expenditures Summary
Expenditures are increasing by $0.25 million in the FY2022-23 budget compared to the FY2021-22 adopted budget due to an increase in Animal Control costs recharged to the City by the County and an addition to the budget to pay for all Commissioner stipends from non-departmental as opposed to individual departments. The budget also includes subsidy transfers from the General Fund to the Benefits Fund ($0.25 million) and the Storm Water fund ($0.25 million). $1,894,367
-$150,000
(-7.34% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Salaries And Benefits
Transfers
Supplies And Services
FY2022FY2023
FY2024
$0
$2.5
$5
$7.5
$10
$12.5
Expense Objects
Salaries And
Benefits
$1,424,646 $0 $608,000 $0 0%
Supplies And
Services
$1,147,557 $1,544,367 $1,544,698 $1,394,367 -9.7%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 33 Transfers $9,202,406 $500,000 $700,000 $500,000 0%
Total Expense
Objects:
$11,774,609 $2,044,367 $2,852,698 $1,894,367 -7.3%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
FY 2023-24 Changes & Highlights:
None
City of South San Francisco | FY2023-24 Budget Book Page 34 Human Resources
Mission Statement: The Human Resources Department serves as a cooperative and engaged partner in supporting the City’s goals and values. We are committed to working strategically and mutually with departments to provide programs and services that support a culture of achievement, continuous improvement, safety, employee empowerment, and teamwork.
The Department supports its mission to the City through:
Employee Development and Engagement
Benefits and Wellness Programs
Recruitment, selection and onboarding
Classification and Compensation administration
Employee Relations and Performance Management
Labor-Management Partnerships
Occupational Health and Safety and Worker’s Compensation Administration Human Resources Information Management and Regulatory Compliance Accomplishment Highlights in Fiscal Year 2022-23:
Implemented a Paid Family Leave Program benefit for City Employees.
Continued implementation and administration of Citywide COVID-19 Prevention and Response Implemented enhanced features in the Human Capital Management System to increase efficiency, such as automatic step adjustments.
Implemented departmental reorganization and expanded staffing, with a focus on support for learning and development and employee relations services.
Completed the third year of the Youth Summer Internship Program and selected 12 summer interns from South San Francisco high schools.
Completed labor negotiations for successor MOUs with 5 recognized bargaining units.
Completed a City-wide Employee Engagement Survey
Conducted ___ recruitments for full-time regular positions Developed and implemented 14 new job classifications for expanded positions and restructuring in multiple operating departments.
Onboarded ___ new full-time employees, and administered ___ internal promotions.
Maintained robust safety training program with resumed in-person training, conducted safety inspections of all City facilities
Implemented a new Employee Assistance Program with expanded mental health benefits and resources Program, implemented policy and procedure updates in accordance with changing Federal and State guidelines
Objectives for Fiscal Year 2023-24:
Continue to maintain COVID-19 Prevention and Response Program, implemented policy and procedure updates in accordance with changing Federal and State guidelines
Implement renewed and updated LEAP Leadership Academy, including an Executive Session with 360-degree assessments
Implement paperless onboarding and expanded new hire orientation Expand Youth Summer Internship Program to include partnerships with local employers Activate Employee Engagement Committee resume in-person employee recognition program.
Continue review and analysis of recruitment, training, policies and employee benefits and resources for potential changes or enhancements to better support diversity, equity and inclusion objectives.
Complete an FLSA Audit to ensure regulatory compliance.
Develop and implement supplemental retirement benefit for PEPRA employees.
Expand safety program focus on leadership and management training.
Develop and conduct Diversity, Equity and Inclusion training for City employees Expand mental health resources and services for City employees through Employee Assistance Program enhancements and specialized services for first responders.
City of South San Francisco | FY2023-24 Budget Book Page 35 Organizational Chart
Key Performance Measures
Expenditures Summary
$2,884,524
$366,521
(14.56% vs. prior year)
City of South San Francisco | FY2023-24 Budget Book Page 36 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022FY2023
FY2024
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Expense Objects
Salaries And
Benefits
$1,559,383 $2,057,353 $2,104,444 $2,365,049 15%
Supplies And
Services
$398,080 $394,284 $513,299 $464,284 17.8%
Interdepartmental $108,465 $66,366 $66,366 $55,192 -16.8% Total Expense
Objects:
$2,065,928 $2,518,004 $2,684,109 $2,884,524 14.6%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 37 Positions Summary
FY 2023-24 Changes and Highlights:
Positions:
$40,000 Interns - Youth Summer Intersnhip Program (YSIP) Supplies and Services Expenditures:
$100,000 Labor Consultant - Negotiations & Contract Administration $40,000 Classification & Compensation Consultant
$20,000 Safety Consultant - Training & Policy Management $5,000 YSIP-related materials
($45,000) Transfer YSIP wages ($40,000 to personnel budget) and materials costs ($5,000 - see above) $120,000 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 38 Economic and Community Development
Mission Statement: The Department of Economic and Community Development is responsible for the preservation and improvement of the physical and economic conditions of the South San Francisco Community. The Department provides the administrative oversight that contributes to the successful completion of the goals, objectives, and daily operations of the Division of Economic Development, Redevelopment, Building, Planning, Housing and Community Development.
The Department supports its mission to the City through:
Promote and maintain quality development and economic vitality.
Build a beautiful city and foster high-quality urban design through the management of the General Plan and other land use plans, regulations, and initiatives.
Oversee the regulatory functions in a way that assures balanced, high-quality development and safeguards life, property, and public welfare in buildings. Ensure that projects conform to plans and conditions when they are built.
Support local businesses and foster a vibrant, balanced source of jobs for local residents.
Achieve the highest level of customer service through teamwork, dedication, initiative, innovation, and continuous learning, training and adoption of best practices.
Maintain a work culture that is professional, supportive, trusting, honest, fast-paced, fun, genuine, and respectful.
Accomplishments in Fiscal Year 2022-23:
1. General Plan (Shape SSF) Adoption with companion zoning, Climate Action Plan adopted
2. Active South City Bicycle and Pedestrian Plan adopted
3. Southline Master Plan, Phase 1 Precise Plan, and EIR approved
4. Other entitlements – IQHQ 580 Dubuque; Bertolucci’s Housing, 121 E. Grand R&D, 100 E. Grand R&D, 180 El Camino Real R&D and Housing; 121 E Grand Phase 3; Bertolucci’s Housing; 40 Airport Housing
5. Housing Element Certified January 2023
6. 7 South Linden Housing (March 2023)
7. 120 E. Grand R&D (April 2023)
8. Vantage Precise Plan and Master Plan (R&D) May 2023
9. 1477 Huntington Housing (June 2023)
10. Over The Counter permits: 879
11. Total permits: 2,130
12. Total inspections: 13,939
13. Opened Oyster Point Marina
14. Permits issued on SouthLine Development
15. Adopted 2022 tri-annual codes w/ Residential Reach Code
16. State of California Governor’s Office of Business and Economic Development (GO Biz) grant of $1million supporting the Economic Advancement Center (EAC)
17. US Dept. Of Labor grant of $500,000 supporting workforce development
18. Facade and Tenant Improvement Grant Program assisting 27 small businesses with ADA upgrades of $25,000 grant funds each
19. BIO Conference in Boston, marketing the City’s Biotech cluster
20. 432 Baden begins construction
21. 201 Baden closes escrow
22. Rental assistance continued through the YMCA
23. Guaranteed Basic Income (GBI) concluded, and final report submitted to Council
24. ROEM construction completed and lease up
Objectives for Fiscal Year 2023-24:
1. General Plan Implementation – focus on development and CEQA checklists to streamline the application and review process
2. Zoning Code clean-up Summer 2023
3. Lindenville Specific Plan Adoption
4. Work with Housing on Housing Element Programs
5. Upgrade / create interactive GIS / Zoning applications
6. Website overhaul
7. Obtain and fill Plans Examiner/Building Inspector
8. Adopt Non-Residential Reach Codes
9. Continue Staff training
City of South San Francisco | FY2023-24 Budget Book Page 39
10. Obtain additional staff certifications
11. Work with I.T. to explore permitting software
12. Continue with increased customer satisfaction
13. Property Based Improvement District (PBID) exploration
14. Downtown vacancy strategy
15. San Mateo County small business grants
16. Economic Advancement Center (EAC) sustainability strategy
17. Hiring Economic Development Specialist
18. Fill Management Analyst I and II positions
19. Compliance with SB341 (Redevelopment successor)
20. Provide support and/or the opportunity for one new affordable housing project to begin pre-development
21. Adoption of housing fund spending framework
22. Begin work on Anti-Displacement Roadmap (to be completed 2024/25) Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 40 Key Performance Measures
Expenditures Summary
$8,499,933
-$407,837
(-4.58% vs. prior year)
City of South San Francisco | FY2023-24 Budget Book Page 41 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022
FY2023
FY2024
$0
$10
$2.5
$5
$7.5
$12.5
Expense Objects
Salaries And
Benefits
$5,162,249 $5,802,705 $5,899,215 $5,487,087 -5.4%
Supplies And
Services
$5,517,152 $2,795,231 $9,327,181 $2,644,231 -5.4%
Capital Outlay $0 $40,000 $113,400 $0 -100%
Interdepartmental $327,517 $269,834 $269,834 $368,615 36.6% Total Expense
Objects:
$11,006,918 $8,907,770 $15,609,630 $8,499,933 -4.6%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 42 Positions Summary
Position changes during FY 2022-23:
Remove 1 FTE Plans Examiner / Building Inspector
Add 1 FTE Assistant Building Official
FY 2023-24 Changes & Highlights:
Positions:
None
Supplies and Services Expenditures:
General Fund:
$150,000 Bio-conference Marketing
$150,000 TOTAL
Affordable Housing Fund:
$50,000 Advance relocation payments to tenants displaced by code enforcement actions $50,000 TOTAL
Developer Deposit / Contribution Fund:
$200,000 Anti-Displacement Road Map
$150,000 Property Base Improvement District Consultant
$350,000 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 43 Fire Department
Mission Statement: The South San Francisco Fire Department exists to protect people, property and the environment from the impacts of fire, medical emergencies, the release of hazardous materials and natural or human caused disasters. We will work to prevent injury and damage through education, fire prevention and fire/ life safety code enforcement.
The Department supports its mission to our community through:
Education
Fire Prevention
Fire Code Enforcement
Emergency Response
Emergency Medical Services
Disaster Preparedness
Fire Administration
Accomplishments in Fiscal Year 2022-23:
Fire personnel responded to 8,944 incidents in 2022.
There were 6,725 ambulance dispatches and 4,285 ambulance transports in 2022.
Fire Prevention completed and State mandated inspections and reported to City Council Fire Prevention conducted 3,888 inspections, 2,975 on new and existing facilities, and opened 1,696 permits.
The Training Division completed over 16,000 hours of training.
Over 4,500 hours of CERT volunteer and training hours
More than 7.14 million in fees collected for Fire Prevention Inspections, Ambulance Transport, Plan Checking, and Safety Classes.
Hired four Paramedic Firefighters, Six Emergency Medical Technicians, Safety Inspector I, and an Accounting Assistant II.
Promoted one Deputy Fire Marshal, two Apparatus Engineers and an Administrative Assistant, Senior.
Completed 18-month probationary training for four Paramedic/Firefighters Implemented a Fire Safety Inspector Intern position program Responded to nine separate OES incidents with 19 different crews or single resource deployments creating over $500,000 in OES reimbursement fees for service.
Qualified two acting battalion chiefs, two acting captains, two acting engineers, accredited a Strike Team Leader, and opened 10 position task books.
Completed specifications and ordered two type one fire engines, one medium duty ambulance and a rescue boat.
Upgraded Mobile Data Terminals and mobile router technology on 10 apparatus.
Begin design of new Fire Station 63
Supported career development by sending 61 different personnel to California State Fire Marshal, National Wildfire Coordination Group and FEMA certified training classes.
Purchased two new thermal imagers, six self-contained breathing apparatus, seven Lucas automated compression devices, 10 defibrillators, a new US&R search camera, upgraded SCBA fill stations to 5500psi standard and purchased two set of wildland PPE pants for the department.
Hosted several Confined Space Operations, Trench Rescue Operations, Rope Rescue Technician, and Rope Rescue Awareness classes.
Assisted in hosting a Fall and Spring, San Mateo County Fire Academy and City College of San Francisco Fire Academy
Completed Hazardous Materials First Responder Operations for the entire department.
Hosted State Fire Marshal Instructor 1 and Instructor 2 classes and trained 12 Unmanned Aerial Vehicle pilots.
Removed all PFAS containing Class B foam in accordance with SB1044.
Completed a CERT academy.
Held a Citywide EOC training.
Completed the Debris Removal Plan.
Activated EOC to handle the January winter storm events.
Completed the 2022 Fire Code adoption.
Participated in the 100 anniversary of Fire Prevention week by teaching Hands-only CPR and bleeding control to approximately 1200 high school sophomore and junior students in South San Francisco Unified High Schools.
Objectives in 2023-24:
Continue to review, revise and adopt department policies and procedures. th
City of South San Francisco | FY2023-24 Budget Book Page 44 Evaluate current and future department services.
Utilize regional opportunities and develop in-house exercises to reinforce EOC staff training. Work with IT to Implement new software to support Patient Care Reports, and ambulance reimbursement.
Continue to improve programs aimed at reducing chronic carcinogen exposures at the stations and on emergency scenes.
Continue supporting employee wellness with Peer Support, mindfulness and flexibility training.
Continue to collaborate with Human Resources Department to recruit Paramedic/ Firefighters, EMTs and to create new positions in the Fire Department.
Continue design of station 63 and work solidify future station 62 opportunities.
Continue to complete 100% of mandated inspections and report our annual Fire Prevention metrics to City Council Begin new unmanned aerial vehicle program.
Complete rehabilitation of training tower.
Utilize grant funds to complete station 61 security upgrade.
Host CERT academy
Support Neighborhood Emergency Response Teams
Institute a Citizens Fire Academy
Continue progressing toward the department reorganization plan.
Budget Highlights:
Expand local recruiting and hiring efforts, including reconfiguring fire department youth programs and outreach opportunities.
Participate in citywide Safety and Leadership programs.
Focus on firefighter wellness and injury prevention.
Increase training and career development through training and education of Fire employees.
Emergency Management exercises will continue to involve citywide staff and their Emergency Operations Center responsibilities.
Maintain number of Urban Search and Rescue (USAR) certified personnel.
Pursue additional grant funding opportunities.
Continued recruitment and development of CERT members
Continue Health and Safety CPR / First Aid training
Provide hands only CPR and bleeding control training for SSF high school students Conduct emergency response training and exercises related to evolving risks in our community.
City of South San Francisco | FY2023-24 Budget Book Page 45 Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 46 Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 47 Expenditures Summary
$32,761,869
$1,448,577
(4.63% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022
FY2023FY2024
$0
$5
$10
$15
$20
$25
$30
$35
Expense Objects
Salaries And
Benefits
$29,021,521 $26,538,285 $27,312,449 $28,172,922 6.2%
Supplies And
Services
$1,741,697 $2,720,380 $3,657,640 $2,337,964 -14.1%
Capital Outlay $0 $0 $400,000 $0 0%
Interdepartmental $1,797,246 $2,054,628 $2,054,628 $2,250,984 9.6% Total Expense
Objects:
$32,560,465 $31,313,293 $33,424,717 $32,761,869 4.6%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 48 Positions Summary
Position changes during FY 2022-23:
None
Fiscal Year 2023-24 Changes and Highlights:
Positions:
Added 0.21 FTE Fire Courier
Supplies and Services Expenditures:
General Fund
$214,500 Structural Personal Protective Equipment Purchase $34,000 Patient Care Record System
$11,550 Disaster Preparation – Fire Extinguisher Training System $11,000 UAV Drone Purchase including Software
$10,000 Recruitment
$10,000 Fire Tuition Reimbursement Budget Request
$10,000 Professional training and conference
$9,500 Drone/UAV Operator Training
$9,240 SCBA Maintenance Room Storage and Security Upgrades $3,000 Fire Prevention Knox Program
$322,790 TOTAL
Public Safety Impact Fee Fund (Fund 821)
$57,500 Structural Personal Protective Equipment Purchase $3,450 Disaster Preparation – Fire Extinguisher Training System $2,760 SCBA Maintenance Room Storage and Security Upgrades $63,710 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 49 Police Department
POLICE DEPARTMENT
Mission Statement: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco.
Vision: We will maintain the highest ethical standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous, efficient, and professional manner possible.
The Department Supports its Mission to the City Through:
Community Academy program, presented since 1998
Community Academy program in Spanish, presented since 2000 Youth Academy program for children, 10 to 14, presented since 2015 Summer Youth Academy, presented since 2018
Gatepath Academy program, presented since 2017
Senior Academy program, presented since 2022
Providing numerous community outreach programs and services to our community The YES (Youth Enrichment Series) Program. The program is targeted to 5th grade classes but can easily be taught to younger elementary school classes and middle school classes as well. The lessons cover subjects such as Bullying, Communication, Decision Making, Online Dangers, and Substance Abuse.
Police Explorer program designed to encourage teenagers and young adults to actively participate in the police department and give back to their community
National Night Out program to allow community members to interact with police officers Continued support and collaboration with the Commission on Equity and Public Safety Accomplishment / Initiative Highlights in Fiscal Years 2022-2023:
Onboarded and welcomed 15 new employees to fill vacancies Neighborhood Response Team (Sergeant / Corporal / 2 Officers) Continued mission – enforcement, intelligence, community relationship building Community Outreach Team – formerly Downtown Bicycle Patrol (2 Officers) Continued mission – addressing quality of life issues in the Downtown area Worked extensively with the Homeless Outreach Team to assist unhoused and less-fortunate individuals to find housing and obtain social services
Awards received:
Police Station Design Awards (Gold Award) Presented by Officer Magazine Excellence in Law Enforcement Policy Management (Gold Award) Presented by Lexipol Vehicle Theft Interdiction Award Presented by State of California Transportation Agency (Sergeant James Delos Santos)
Driving Under the Influence Enforcement Awards Presented by (MADD) Mothers Against Drunk Driving (Officers John Hahn and Martin Corona)
Police Valor and Service Awards Presented by Peninsula Council of Lions Clubs (Corporal Ricky Amador and Officer John Hahn)
Annual Police Motorcycle Training Competition (2nd Place Overall) Presented by San Francisco Police Department
City of South San Francisco | FY2023-24 Budget Book Page 50 Community Service Award Presented by American Legion Post 456 (Sergeant Mark Kosta) Community Service Award Presented by California Law Enforcement Columbia Association and International Police Association (Sergeant Mark Kosta)
Full implementation of Racial and Identity Profiling Act requirements per CA AB953 Full implementation of CIBRS for collecting and reporting crime statistic information Continued success with the Community Wellness and Crisis Response Team Launched new Police Department Transparency page
Launched new Employee Wellness program
Implemented successful ALPR Camera program
Grant funding from the Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2022-2023 year was $105,000. This is the 14 year of the OTS grant partnership – we have received $ 1,772,256 to date.
Grant funding from the California Department of Justice Tobacco Grant Program (Proposition 56). The grant application was approved by Cal DOJ in November 2021 and the Police Department was awarded a grant for $216, 855.
The operating period on the grant is from December 1, 2021 through June 30, 2025.
Grant funding from the Department of Justice (DOJ) Bulletproof Vest Partnership (BVP) for soft armor vests in the amount of $15,836.18. The Police Department was awarded 50% of the amount in October 2022. The BVP award of $7,918.09 will be used to reimburse the City the cost of soft armor vests purchased from April 2022 continuing through August 31, 2024.
Acceptance of $53,358.28 in grant funding from the State of California for Officer Wellness and Mental Health Completed Crisis Intervention Training for the majority of sworn Department personnel Expanded the Department's Peer Support team and Crisis Negotiation Team Utilized DOJ asset-seizure funds to purchase medical trauma kits and ballistic shields for all patrol vehicles and ballistic vests for all officers
Utilized DOJ asset-seizure funds to purchase GrayKey technology for Mobile Device Forensics Partnered with San Mateo County on successful Gun Buy Back program Partnered with San Mateo County by providing a detective for “cutting edge” Gun Violence Prevention Program Conducted a 3-day Team Building Workshop for the new police leadership team Successful reintegration of the School Liaison Officer program with the SSFUSD Objectives For Fiscal Years 2023-2024:
Increase police officer staffing levels and retain high quality employees Continue partnership with the Homeland Security Investigations (HSI) Task Force Continue partnership with the San Mateo County Gun Violence Prevention Program Replace old and outdated in-car and handheld radios to comply with new DOJ mandate Continued support of the Community Wellness and Crisis Response Team clinician pilot program Work with Equity and Inclusion Officer and Commission on Equity and Public Safety to reduce racial and social disparities in policing
Continued goal of 100% of sworn officers trained in conflict de-escalation (CIT) Continued goal of 100% of sworn officers trained in evidence-based implicit bias th
City of South San Francisco | FY2023-24 Budget Book Page 51 Organizational Chart
Key Performance Measures
Expenditures Summary
$36,838,240
$3,880,577
(11.77% vs. prior year)
City of South San Francisco | FY2023-24 Budget Book Page 52 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Supplies And Services
Interdepartmental
Salaries And Benefits
FY2022
FY2023
FY2024
$0
$10
$20
$30
$40
Expense Objects
Salaries And
Benefits
$29,798,593 $28,949,698 $30,438,959 $32,363,866 11.8%
Supplies And
Services
$1,512,240 $1,626,101 $1,629,201 $1,843,958 13.4%
Interdepartmental $1,970,653 $2,381,864 $2,381,864 $2,630,415 10.4% Total Expense
Objects:
$33,281,487 $32,957,662 $34,450,023 $36,838,240 11.8%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 53 Positions Summary
Position changes during FY 2022-23:
Added 1.0 FTE Police Officer
Fiscal Year 2023-24 Changes and Highlight:
Positions:
Added 1.0 FTE Police Officer
Decrease 1.0 FTE Crime Analyst
Decrease 0.5 FTE Miscellaneous-Hourly
Supplies and Services Expenditures:
General Fund
$130,209.43 Axon Body worn and in-car cameras
$114,106.00 Mental Health Clinician
$40,000.00 Recruitment and Hiring Police Personnel
$284,315.43 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 54 Public Works
Mission Statement: In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation, and professionalism.
The Public Works Department supports its mission to the City through cost-effective and environmentally responsible services in the areas of design, construction, inspection, maintenance and operation of the City’s infrastructure. These services enhance the health and well-being of our community, making South San Francisco a beautiful and safe city to work, live, and play.
Accomplishment/Initiative Highlights in Fiscal Year 2022-2023:
Engineering Division
Orange Memorial Park Stormwater Capture Project received “Project of the Year” award from the American Public Works Association-Silicon Valley chapter and California Stormwater Quality Association (CASQA).
Awarded $476,487 grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program for the E101 Transit Expansion Project (CIP No. tr2203).
Continued construction of Kilroy Oyster Point Phase 1C infrastructure to substantial completion.
Recorded two outside Service Agreements for future unincorporated property annexations.
Completed construction of South Airport Belle Aire Public Access Improvements Project (st2004).
Completed master planning of Country Club Park Sewer Master Plan (ss1801).
In coordination with C/CAG, began construction of the SSF Smart Corridors Expansion Project (tr2002).
Completed deployment of an automated traffic signal performance measures (ATSPM) system with funding provided by MTC through a $627,764 IDEA grant.
Permitted 11 miles of underground conduit in partnership with Intermountain Infrastructure Group for future use which will enable the City to more easily and more cost-effectively install fiber by threading it through existing conduits to build out the City’s network and expand Wi-Fi access citywide. Construction began in 2021 and scheduled to be completed in 2022.
Completed the Preliminary Study Report for the South Linden Avenue and Scott Street Grade Separation (st1004).
Completed design of the HSIP Curb Ramp Replacement Project (tr2202) partially funded by HSIP Cycle 10 grant that will be constructed in Summer 2023.
Completed design of the CDBG Curb Ramp Replacement Project (st2106) partially funded by CDBG grant that will be constructed in Summer 2023.
Continue to improve the City's signal infrastructure through adaptive traffic signals control system and improved technologies.
Completed construction of new traffic signals, ADA curb ramps, high-visibility crosswalks at two intersections as part of the East Grand Avenue Safety Improvement Project (tr2102).
Completed construction of new ADA curb ramps and high-visibility crosswalks at three intersections as part of the W Orange Ave and Hillside Blvd Pedestrian Crossing Enhancements Project (tr2001).
Completed construction of improved pedestrian and bicycle facilities with new ADA curb ramps, high-visibility crosswalks, protected bike lanes and elimination of a slip lane as part of the Caltrain Access & Bay Trail Gap Closure Project (st2003).
Completed the study and report for the Local Road Safety Plan (tr2103).
Began construction of the Hillside Blvd Road Diet Improvement Project (tr1906).
Began construction of the Grand Ave and Airport Blvd Streetscape Improvement Project (st1801).
Awarded grant funding from the Safe Routes to School “School Travel Fellowship” for improvements to Martin Elementary.
Completed pavement rehabilitation of 48,314 square yards of collector and residential streets as part of 2020 Pavement Rehabilitation Project funded by Bond Measure (st2202).
Completed replacement of 77 non-ADA-compliant curb ramps with ADA compliant curb ramps as part of 2020 Pavement Rehabilitation Project part of (st2202).
Completed installation of 5 new speed humps on residential streets to improve traffic calming part of 2020 Pavement Rehabilitation Project part of (st2202).
Completed construction and acceptance of Linden Ave Phase I Traffic Calming Improvements partially funded by a $400,000 TDA grant (st1601).
Completed construction and acceptance of Linden Ave Phase II and Spruce Ave Traffic Calming Improvements partially funded by a $868,000 ATP grant (st1602).
Completed installation of one set of Rectangular Rapid Flashing Beacon at crosswalks located near Martin Elementary School part of (st1602).
City of South San Francisco | FY2023-24 Budget Book Page 55 Completed installation of concrete curb extension and Bus Shelter at the corner of Linden Ave & California Ave part of (st1602).
Completed installation of new speed feedback sign along the westbound direction at Sister Cities Blvd (TAC Request).
Completed installation of new STOP signs & legends at Aspen Ave and Maple Ave (TAC Request).
Completed construction and acceptance of 2021 Concrete & Green Infrastructure Project funded by Bond Measure (st2203).
Completed replacement of 85 non-ADA-compliant curb ramps with ADA compliant curb ramps as part of (st2203).
Completed removal and replacement of 4 street trees that had outgrown existing tree wells with the installation of a Filterra Bioretention tree well and 3 Silva Cell Bioretention tree wells as part of (st2203).
Completed replacement of damaged concrete storm drain valley gutter at 15 locations with wider, reinforced concrete valley gutters as part of (st2203).
Completed reconstruction of 8 non-standard curb drain inlets with wider, lighter, standard storm drain curb inlets as part of (st2203).
Completed construction of 2022 West Pavement Rehabilitation Project, funded by Bond Measure (st2204 – West of Junipero Serra Boulevard).
Completed replacement of 101 non-ADA-compliant curb ramps with ADA compliant curb ramps as part of (st2204 – West of Junipero Serra Boulevard).
Completed replacement of 55 storm drain manhole frame and covers with new, standard, lighter manhole frame and covers as part of (st2204 – West of Junipero Serra Boulevard).
Substantially completed construction of 2022 East Pavement Rehabilitation Project funded by Bond Measure (st2204 – East of El Camino Real).
Completed replacement of 73 non-ADA-compliant curb ramps with ADA compliant curb ramps as part of (st2204 – East of El Camino Real).
Completed replacement of 134 storm drain and sanitary sewer manhole frame and covers with new, standard, lighter manhole frame and covers as part of (st2204 – East of El Camino Real).
Completed construction to upsize approximately 1,500 feet of sewer main at the 180 El Camino Real site through a Reimbursement Agreement with Steelwave.
Updated and completely overhauled the Engineering Master Fee Schedule increasing the number of defined and established fees to 98.
Issued 741 Encroachment Permits and 13 Grading Permits collecting approximately $1,820,000 in fees.
Issued 166 Transportation Permits collecting approximately $3,000 in fees.
Processed 26 Maps, Easements, and Lot Certificates collecting approximately $124,000 in fees.
Reviewed Building Permit site plans collecting approximately $285,000 in fees.
Maintenance Division
Completed Infrastructure Assessment and Safety Program.
Maintenance staff completed safety training on:
Traffic Control/Work Zone Safety
Respirable Crystalline Silica
Confined Space Non-Entry Rescue
Shoring/Excavation
Fall Protection
Forklift
Earth Moving Heavy Equipment
Awarded $16,369 funding from the Department of Resources Recycling and Recovery (CalRecycle) to support beverage container recycling programs in South San Francisco.
Awarded $95,643 in SB 1383 Local Assistance Grant Program funding from the California Department of Resources Recycling and Recovery (CalRecycle) to support the City of South San Francisco’s implementation and procurement requirements per California Senate Bill SB 1383.
Continued implementation of city’s Fleet Electrification plan by purchasing and adding the following vehicles into operation:
One (1) battery electric forklift
One (1) battery electric zero turn lawn mower
Two (2) Chevrolet Bolt EUV
Two (2) Global M4EV street sweepers
Twelve (12) BEV Ford Lightning pickup trucks
Collected approximately 36,120 gallons of trash and 9,180 gallons of recycling with the (10) Bigbelly smart and solar waste and recycling units in the downtown area. These receptacles have streamlined operations and collection efficiencies, maintaining the City’s sustainable practices and reducing its carbon footprint.
City of South San Francisco | FY2023-24 Budget Book Page 56 Gained 631 new users of the South City Shuttle app, which provides real-time location, route, schedule, and customer service information to the public.
Continued providing two successful Citywide Clean-Up events (Spring and Fall), in collaboration with SSF Scavenger and ZARC Recycling, for all South San Francisco, collecting over 150 tons of trash, recycling, and electronic waste.
Continued management of the South City Shuttle program operations, providing free transportation to over 6,000 passengers per month.
Submitted funding applications to the San Mateo County Transportation continue and expand South City Shuttle operations to neighborhoods both east and west of El Camino Real.
Expanded city’s Adopt-a-Storm Drain program participation to a total of 142 volunteers and 2308 adopted drains. This program’s efforts are in line with the sustainability objectives of the City’s Climate Action Plan by helping clear litter from our waterways leading to the San Francisco Bay, while also helping beautify our South San Francisco neighborhoods.
Inspected city-owned storm drain inlets and verified inlet markings were legibly labeled with an appropriate pollution prevention message, in compliance with the City’s Municipal Regional Permit.
Proactively addressed community preservation standards through the completion of 1,467 code enforcement process and continue building positive relationships with residents in the SSF community.
Hired part-time maintenance workers for increased and quicker response to graffiti and illegal dumping.
Collected over 1,488 cubic yards of debris from street sweeping operations alone.
Flushed over 330,967 linear feet (62.68 miles) of sanitary sewer main for blockage prevention.
Applied 68 tons of asphalt for street repairs; 17 tons of cold patch asphalt to repair over 250 potholes.
In the last year, Public Works Maintenance addressed 3,948 requests for service from the public (see following breakdown):
Water Quality Control Plant (WQCP) Division
In early 2022, the California Water Environment Association awarded the South San Francisco-San Bruno Water Quality Control Plant the Medium-Size Plant of the Year Award Achieved all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).
Achieved construction completion goal of 99% of the 64-million-dollar capital improvement Wet Weather-Digesters Project to enhance and improve its conservation, recovery, and energy infrastructure as well as increased capacity and facilities to meet NPDES permit regulations. This project includes upgrades and new construction of the following.
Secondary Clarifier No. 4
Modification to the Mixed Liquor Channel
City of South San Francisco | FY2023-24 Budget Book Page 57 Modification to Aeration Basins No. 5 through No. 9
Storm Water Pump Station No. 4 and No. 5
Replacement of Digester No. 1
Demolition of Digester No. 2
Modifications to Digester No. 3
Modifications to Digester Controls Building No. 1 and No. 2 Addition of Recuperating Thickening System
Digester No. 1 Sludge Transfer Sump
Digester Draining Pump Station
Digester Gas Conditioning System
Modification of Air Floatation Thickener Equipment Building Achieved construction completion goal of 100% of the 2-million-dollar capital improvement investment project to replace and enhance the Sodium Hypochlorite Facility. This project includes upgrades and new construction of the following.
Replacement of three Sodium Hypochlorite storage tanks
Replacement of various metering pumps
Installation of new plastic process piping
Installation of new heated safety eyewash stations to meet disinfection regulations with our National Pollutant Discharge Elimination System (NPDES)
Achieved construction completion goal of 100% of the 3.5-million-dollar capital improvement to replace and upgrade the WQCP Switchgear & Cogeneration Controls. This project includes upgrades of the following:
New Main Power Service
Replacements for Motor Control Center B
Replacement of Switchboard K-2
Upgrades to Switchboard K
Creation of electrical Interconnection of MCC-S with MCC-S1 Installation of a new power meter network for Switchboard Achieved construction completion goal of 100% of the 6.4-million-dollar capital improvement to upgrade Sanitary Sewer Pump Station No. 2. This project includes upgrades of the following:
Replacing two existing 20 HP pumps with three 25 HP submersible pumps Upsizing pump motors and replacing the motor control center Adding new programmable logic controllers with auto-dialers and a telemetry connection to the City’s Supervisor Control and Data Acquisition (SCADA) control system
Installing new variable frequency drives
Relocating and enlarging the wet well
Installing a new standby generator outdoors to replace the existing, outdated indoor unit.
Achieved construction completion goal of 100% to upgrade Sanitary Sewer Pump Station No. 1 in partnership with Garney Construction. This project includes upgrades of the following:
Completely a brand-new station including wet well, pumps, force main, and standby generator.
Added programmable logic controllers with auto-dialers and a telemetry connection to the City’s Supervisor Control and Data Acquisition (SCADA) control system
Installed variable frequency drives
Achieved construction completion goal of 100% of the 7.8-million-dollar capital improvement to provide Plant-Wide Coating and Corrosion Protection. This project includes upgrades of the following:
Provide re-coating and corrosion protection to over 1,000 individual components, including structural supports, equipment, electrical boards and wiring, pumps, pipes, valves, and vaults in 46 buildings/process units and 13 pump stations.
The purpose of this project is to prolong the useful life of the WQCP’s system components, meet service expectations and regulatory requirements, and safeguard the system’s safety and reliability.
Continued to revise the Facilities Master Plan to create and complete a capital improvement project plan to upgrade the Dewatering and Biosolids Facility. In roads from the updated Facility Master Plan will help to reduce biosolids hauling costs and meet Senate Bill 1383 regulations to reduce organic loadings to landfills.
Partnered with South Bayside Waste Management Authority and South San Francisco Scavenger companies to trial and receive food waste onsite to reduce organic loadings to landfills. Data sets show future potential for additional methane fuel to power the WQCP’s Cogeneration to reduce electricity demand costs and dependence on PG&E electricity.
Continued to develop and upgrade an online Operations and Maintenance Manual for all staff to utilize to more efficiently access information to diagnose and troubleshoot WQCP plant and station equipment.
Refurbished of all Sanitary Sewer pump station sewer grinder systems.
Performed preventative maintenance and refurbishment of all Influent, Effluent, and pump stations sewage pumps.
Calibrated and adjust all WQCP and Sanitary Sewer pump stations flow meters to meet NPDES permit requirements.
City of South San Francisco | FY2023-24 Budget Book Page 58 Continued wastewater, safety, and career development training for division staff. 2023-24 Public Works Objectives
Complete Kilroy Oyster Point Phase 1C Infrastructure Project.
Continue progress of the Adaptive Traffic implementation.
Continue City EV implementation plan.
Continued successful delivery of ongoing CIP.
Continue and complete plant upgrade projects.
Partner with Bartle Wells to reevaluate the five-year sewer rate plan.
Continue outreach and education to all waste generators for SB1383 and help commercial properties reach 100% compliance.
Perform stormwater infrastructure assessment and kick off master plan.
Continue Sewer Rehabilitation improvements.
Continue updating the Storm Drain Master Plan (SD2301)
Update the City’s Overflow Emergency Response Plan to a Spill Emergency Response Plan and conduct staff training on new material.
Increase the efficiency and operations of city storm pump stations and eliminate down time.
Continue hosting Citywide Clean Up events bi-annually for SSF residents.
Expand volunteer participation in city’s Adopt-a-Storm Drain program with increasing volunteerism.
Install at least ten (10) additional Bigbelly trash and recycling receptacles to improve staff efficiencies and towards city’s sustainability mission.
Continue outreach and education to South San Francisco community on SB 1383 and increase organics recycling collection to meet 100% city compliance by 2025.
Maintain sanitary sewer overflow (SSO) occurrence minimization and improved reporting.
Continue applying for and receive grant funding relating to traffic congestion management, city street improvements, electric vehicle purchasing, sustainability practices, stormwater pollution prevention, and transportation.
Receive funding from San Mateo County Transportation Authority to continue and expand South City Shuttle operations into additional neighborhoods including Winston Manor, Serra Highlands, Buri Buri, Avalon and Westborough.
Continue application of safety practices in all department operations and maintain low injury occurrences.
Continue adoption of technology in city vehicles to improve efficiencies.
Continue meeting all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).
Continue safety and career development training for department staff.
City of South San Francisco | FY2023-24 Budget Book Page 59 Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 60 City of South San Francisco | FY2023-24 Budget Book Page 61 Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 62 Expenditures Summary
$11,954,045
$4,833,391
(67.88% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Supplies And Services (45.1%)
Salaries And Benefififits (39.8%)
Interdepartmental (14.8%)
Capital Outlay (0.4%)
City of South San Francisco | FY2023-24 Budget Book Page 63 Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2022FY2023FY2024
$0
$2.5
$5
$7.5
$10
$12.5
$15
Expense Objects
Salaries And
Benefits
$3,618,299 $4,330,982 $4,496,168 $4,755,838 9.8%
Supplies And
Services
$1,616,282 $1,818,097 $2,869,593 $5,389,432 196.4%
Capital Outlay $0 $62,000 $312,000 $45,000 -27.4%
Interdepartmental $1,059,984 $909,575 $909,575 $1,763,775 93.9% Total Expense
Objects:
$6,294,565 $7,120,654 $8,587,336 $11,954,045 67.9%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 64 Positions Summary
Position changes during FY 2022-23
General Fund
Increase 1.00 FTE Management Analyst II
FY 2023-24 Changes & Highlights:
Positions:
General Fund
Add 0.50 FTE Utility Locator (50% funded by Sewer and 50% General fund)- new position Sewer Enterprise Fund
Add 0.50 FTE Utility Locator (50% funded by Sewer and 50% General fund)- new position Add 0.50 FTE Hourly Laboratory Chemist (X545)
City of South San Francisco | FY2023-24 Budget Book Page 65 Supplies and Services Expenditures:
General Fund
$12,000 Crane Operator Training and Certification
$41,500 Purchase of one sign printer (Roland RTW-640 64") $1,700,000 Additional Consultant service fees for development plan reviews (85% general fund and 15% Developer Deposit fund)
$2,000 Staff trainings
$3,000 Membership dues and meeting expenses
$2,000 High visibility rain gear for staff
$45,000 Purchase of one Chevey Bolt fort Utility locator position $2,215,935 South City Shuttle Service- $1,661,976 funded by grant and $553,959 City match (Measure A) $4,021,435 TOTAL
Deveoper Deposit Fund
$300,000 Additional Consultant service fees for development plan reviews (85% general fund and 15% Developer Deposit fund)
Sewer Enterprise Fund
$109,500 Gas and electricity increase at WQCP and sanitary sewer pump stations $69,500 Rebuild cost increase for WQCP equipment
$245,000 Cost increase for bulk chemical purchases in the plant $40,000 NBSU Outfall diffuser cleaning and testing
$800,000 SSF Scavenger cost increase for SB 1383 organics diversion mandate $5,300 Cost increase for waster disposal services
$9,000 Sanitary Sewer Overflow staff training
$5,000 Purchase of ten (10) handheld radios for Public Works Maintenance and operations for emergency communications
$50,000 Purchase of One (1) Ford Lighting truck (electric) $1,333,300 TOTAL
City Service Fund
$265,000 Increase in cost for operating supplies and maintenance of the City fleet $200,000 Fuel cost increase due to inflation for City vehicles and equipment $465,000 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 66 Library
Mission Statement: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch.
The Department supports its mission to the City through:
Instruction, assistance, and access to informational, recreational, and educational resources via the library’s print, audio visual, electronic and local history collections
Customer service-oriented and patron-centered programs and services Partnerships with local businesses, agencies, schools, and residents, working together to meet the needs of our community
Promotion of literacy and lifelong learning through educational programs, classes, reference services and collections Promotion of school success, youth development and the joy of reading Accomplishment Highlights for Fiscal Year 2022-23
The Main Library 30-Day Vote Center for the November 2022 Statewide General Election was well-utilized, with 554 inperson voters on Election Day, a total of 951 in-person voters over the 30 days, as well as 4,566 ballots deposited in the ballot boxes.
The Library Department secured nearly $5,000,000 in grants and targeted funding, including a major building infrastructure grant for the New Main Library from the California State Library.
Construction of the new Library and Parks and Recreation Center commenced, as well as final selection of furnishings, fixtures, and equipment.
Community Learning Center was renamed as the Gene Mullin Community Learning Center (GMCLC) in honor of former Assemblyman, Mayor and City Council member Gene Mullin, who served on the planning committee and was a strong advocate for CLC programs and services.
Library staff at the Gene Mullin Community Learning Center secured two important grants from the California State Library totaling nearly $200,000 for ESL classes and to expand afterschool homework programming, provide social emotional learning for elementary age youth, and offer work experience internships for 29 high school teens. 1,600 library programs were conducted, serving 35,000 attendees, including computer and technology classes, author readings, children’s story times, and book clubs.
Library staff presented several notable technology instruction programs including Kids’ Coding Club, Tech Tuesdays, 3D design and printing, Computer Science Education series, Santa's Future Engineers, SSFPL Makerspace Residency program, and the IF/THEN® grant, a gender equity STEM grant which includes "The Women in Engineering" and "If she can see it, then she can be it!" program series.
The annual Summer Learning Challenge reached 7,853 local youth through free book distributions, weekly take-home family activity kits, and special events such as the popular Beetlelady: Eat or be Eaten, NorCal Bats, Bay Area Discovery Museum, and a special Superhero Storytime featuring the superheroes of South San Francisco Fire and Police Departments.
Library staff partnered with Renaissance Entrepreneurship Center to deliver classes to business owners on the subjects of graphic design and website development.
The Youth Poet-in-Residence contest, a collaboration with the South San Francisco Youth Commission, with Friends of the Library sponsoring the award, returned for a second year.
The Library expanded its collection of workforce training resources to include Coursera, JobNow/VetNow, LinkedIn Learning, Coursera, Get Set Up, Job & Career Accelerator, Learning Express Library and SkillShare. The Library also added HelpNow, an online tutoring service where students can receive real-time one-on-one homework assistance 24/7 with tutors who are familiar with state curriculum and standards.
Objectives for Fiscal Year 2023-24
Close West Orange/Main Library for pre-move preparations The Main Library will be closed July, August and up to opening day in September in order to efficiently and effectively arrange for the move of all library materials. The Grand Avenue Branch Library will remain open with expanded hours and summer programming during Main Library closure.
Grand opening for the new Library, Parks and Recreation Center (LPR) The new Library, Parks and Recreation Center will open in September 2023. A grand opening event is planned to celebrate the highly innovative new main 80,000 square foot public facility designed for learning, literacy, technology, exploration, community gathering, wellness, fitness, events and more.
Pre-opening event for LPR donors
City of South San Francisco | FY2023-24 Budget Book Page 67 Partner with P&R on a pre-opening tour and celebration of our donors.
Joint Strategic Plan for LPR
Collaborate with P&R in preparation of a joint plan to set the vision and expectations of seamless and complementary program offerings for all ages, technology learning and exploration, and leveraging of funding and staffing opportunities.
SSF Gives fundraising campaign
Conclude capital campaign and confirm donor acknowledgements for donor wall and opening day promotion.
Big Lift Inspiring Summers (BLIS)
Continue supporting the BLIS summer learning partnership with SSFUSD and SMCL, with library staff embedded as a Coach at Spruce Elementary School and Summer Learning Challenge book distributions at BLIS sites.
Plan and provide accessible, engaging programs and events in LPR Identify and implement programming in alignment with patron feedback and staff expertise, taking advantage of expanded site and collaboration opportunities.
New Main Library and Parks and Recreation Center (LPR) project milestones Complete FF&E selection, confirm donor wall listing, prepare library collections for move into different space allocation and configuration, present and confirm staffing requirements and deployment. , Collections RFP
Implement agreements with pool of vendors for collection ordering and processing services, revising technical services processes for efficient delivery of materials in the new main library.
Youth Summer Internship Program
Provide summer job opportunities for local teens at the libraries and GMCLC.
GMCLC expansion of grant-funded ESL programs
Secure two additional years of funding for ESL one-on-one tutoring, group classes, and computer lab resources to support ESL students in transitioning to the Adult School, Community College, and EAC classes, career and business assistance.
City of South San Francisco | FY2023-24 Budget Book Page 68 Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 69 Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 70 Expenditures Summary
$8,044,806
$1,338,696
(19.96% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (78.5%)
Supplies And Services (12.2%)
Interdepartmental (9.2%)
City of South San Francisco | FY2023-24 Budget Book Page 71 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022FY2023FY2024
$0
$2
$4
$6
$8
$10
Expense Objects
Salaries And
Benefits
$5,061,468 $5,497,181 $5,910,595 $6,317,163 14.9%
Supplies And
Services
$795,485 $944,015 $1,073,235 $983,835 4.2%
Interdepartmental $638,314 $264,914 $264,914 $743,808 180.8% Total Expense
Objects:
$6,495,266 $6,706,110 $7,248,745 $8,044,806 20%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 72 Positions Summary
Position changes during FY 2022-23:
Increase 2.7 FTE Library Clerk - Hourly
Increase 0.71 FTE Library Assistant II - Hourly
Increase 0.5 FTE Office Specialist - Hourly
FY 2023-24 Changes & Highlights:
Positions:
Increase 1.0 FTE Library Assistant II -Hourly
Increase 1.0 FTE Librarian II - Hourly
Supplies and Services Expenditures:
$18,567 Access to digital science periodicals and WSJ
$18,108 Books & A/V Materials
$11,712 JPA cost for Peninsula Library network & book delivery $10,000 LPR Grand Opening - performers, supplies for activities & promotional materials $2,700 Access to science periodicals
$61,087 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 73 Information Technology (IT)
Mission Statement: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their unique technology needs.
The Department supports its mission to the City through:
Training City staff on use of software
Upgrading software applications to keep current
Network Security
Using technology to advance the business processes
Maintaining the backup of data and systems
Troubleshooting employee computer issues through a robust Help Desk system Accomplishment Highlights in Fiscal Year 2022-23:
Awarded $266,185 from the Local Agency Technical Assistance Grant to develop a Broadband Master Plan and create a fiber design document to improve broadband throughout South San Francisco.
Collaborated with the Police Department to refresh 35 in-car mobile computers and mobile access video equipment.
Also partnered with the Police Department to develop a Community Wellness dashboard displaying mental health related calls.
Collaborated with the Fire Department to replace all vehicle mobile devices.
Replaced the Information Technology help desk software to improve workflow, tickets, and to provide improved metrics.
Refreshed security cameras at the Water Treatment Plant, Corporation Yard, Orange Memorial Park, Centennial Trail between Orange Avenue and South Spruce Ave and Miller Garage, providing clearer video footage and improved retrieve times.
Prepared 135 computers for installation at the Civic Campus and replaced 85 desktop and laptop computers according to the City's equipment replacement schedule.
Completed a Cybersecurity Network Assessment and developed a 5-year plan, implemented new cybersecurity measures to improve the City’s security posture.
Connected Paradise Valley Preschool and Oyster Point bathrooms to the City network.
Hired a new PC Technician to assist in balancing the IT workload.
Collaborated with City departments providing new geographic information system (GIS) layers and developed new interactive maps and dashboards for staff, including developing the Promotores Dashboard, and migrated Adopt-aDrain application to ESRI online.
Objectives for Fiscal Year 2023-24:
IT System
Connect new Civic Campus to City Network and deploy new computer equipment in preparation for the grand opening.
Install new Wi-Fi equipment at the new Orange Memorial Park ballfield and surrounding areas to provide free public internet access.
Expand public Wi-Fi access throughout the City.
Initiate the Enterprise Resource Planning process to hire a project management company to assist in the assessment and development of the Request for Proposal document.
Refresh City Website and Intranet sites.
Complete a 10-year broadband Master Plan that will provide a roadmap to improve connectivity throughout South San Francisco and connect new development with necessary broadband infrastructure.
City of South San Francisco | FY2023-24 Budget Book Page 74 Complete a fiber optic installation document that will be used for construction to connect City facilities, parks, preschools, community Wi-Fi network with capable symmetrical speeds of 100Mb.
Commence the fiber optic construction in city-owned conduit to connect the Westborough area for City facilities, free public Wi-Fi, and partnerships with internet and wireless service providers Department Project Support
Continue to improve cybersecurity posture by following the cybersecurity network assessment 5-year plan to comply with insurance and other federal, state, local laws and regulations.
Develop a formal Business Continuity and Disaster Recovery Plan.
Refresh City server infrastructure and copy machines.
Organizational Chart
Key Performance Measures
Expenditures Summary
$4,443,433
$131,527
(3.05% vs. prior year)
City of South San Francisco | FY2023-24 Budget Book Page 75 Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022
FY2023FY2024
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$1,627,078 $2,094,779 $2,127,121 $2,298,886 9.7%
Supplies And
Services
$1,766,725 $2,206,658 $3,104,214 $2,131,658 -3.4%
Interdepartmental $10,469 $10,469 $10,469 $12,889 23.1% Total Expense
Objects:
$3,404,272 $4,311,906 $5,241,804 $4,443,433 3.1%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 76 Positions Summary
NOTE: The Information Technology Department is not budgeted in the General Fund. The budget shown in this summary, unless otherwise stated, will be reflected in Fund 785 – Information Technology Internal Service Fund.
Position changes during FY 2022-23:
None
FY 2023-24 Supplies and Services Expenditures:
Equipment Replacement Fund (fund 784):
$250,000 Server Infrastructure refresh
$250,000 Copier Refresh
$ 60,000 Annual computer replacement
$560,000 TOTAL
City of South San Francisco | FY2023-24 Budget Book Page 77 Parks and Recreation
Mission Statement: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver services in a timely, efficient, and cost-effective manner.
The Department Supports its Mission to the City Through the Activities of Four Divisions:
Administration Division - Managing departmental business activities, and providing leadership and oversight in an effective and efficient manner to support the following three divisions, and providing high-quality customer service; Parks Division - Creating and maintaining parks and open spaces that are safe, clean, and sustainable while engaging the public with educational opportunities about South San Francisco’s outdoor resources; Facilities Division - Managing and maintaining public buildings that are functional, safe, active, and efficient; Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the participants, and stimulate economic and community development.
Accomplishment / Initiative Highlights in Fiscal Year 2022-23:
The following list represents only some of the fiscal year highlights:
Promoted and hired employees in various positions including Deputy Director of Parks and Recreation, Recreation Program Manager, Management Analyst I, Building Maintenance Supervisor, Parks Maintenance Worker, Building Maintenance Custodian, Assistant Childcare Supervisor, and Recreation and Community Services Coordinators in the following program areas: Aquatics, Senior Services , Preschool and Early Learning, and Youth Enrichment Services; Organized successful in-person community events such as the Summer Movie Night series, Field Day, Coastal Clean Up Day, Halloween Extravaganza, Thanksgiving Fun Run, Holiday Boutique, Santa Comes to Town, SSF Civic Ballet Nutcracker, Easter Bunny Photo Hop, Arbor Day, and more; Orchestrated the return of the annual Concert in the Park at Orange Memorial Park with an expanded format to include two stages, and highlighting local community groups through performances and vendor opportunities; Concluded several master plan efforts including the Orange Memorial Park, Centennial Way Trail, and Child Care Master Plans, and progressed the Public Art Master Plan, and initiated the Sign Hill Master Plan; Began design of the Centennial Way Trail improvements between Huntington Avenue and Spruce Avenue in collaboration with the Capital Projects Department
Continued to provide project support for the construction of the Library | Parks and Recreation Center, and Orange Memorial Park Sports Complex alongside the Capital Projects Department; Progressed the design of a new Aquatic Center at Orange Memorial Park in collaboration with the Capital Projects Department;
Relaunched the Cultural Activities Grant, awarding $10,000 to various groups and organizations providing the community with cultural experiences;
Nurtured the art community in South San Francisco through the production of four in-person art shows with extended online exhibits;
In collaboration with Skyline College, installed a new mural at Centennial Way Trail pedestrian bridge at Mission Road; Launched the Congregate Nutrition Program at Roberta Cerri Teglia Center serving meals twice weekly; Hosted the first Early Learning Resource Fair;
Expanded sports offerings to include drop-in pickleball, drop-in volleyball, bocce ball league, and middle school bowling;
Updated outdoor rental opportunities to include the newly renovated Grand Avenue Breezeways; Conducted emergency 2023 Winter Storm related tree removal cleanup and assessments; Rehabilitated the skate park with new paving, additional k-rails, and the removal of the exterior fencing to provide more access to skate spaces;
Began the repaving pathway project at the upper portion of Westborough Park to address trip hazards and ADA compliance;
Purchased a new electric ride-on mower to replace a conventional gas mower, allowing for greater efficiencies and safer operations while decommissioning older less fuel efficient mowers; Provided landscape review for private development projects through the permitting process to help reach the goals of the Urban Forest Master Plan by requiring more tree plantings, increasing canopy coverage city wide; Recognized as “Tree City USA” for the 36 consecutive year; Finalized the City-wide tree inventory project;
th
City of South San Francisco | FY2023-24 Budget Book Page 78 Resurfaced Buri Buri Park and Brentwood Park tennis courts; Performed playground structure repairs and improvements at Dundee Park, Westborough Playground, and Orange Memorial Park;
Improved and refreshened Paradise Valley Recreation Center; Supported City Council’s renaming of the Gene Mullin Community Learning Center (formerly the Community Learning Center) by procuring and installing new signage, plaques, and peripheral signage at the facility; Maintained City facilities and performed emergency maintenance repairs that included Fire Station 62 plumbing leak, Orange Pool pump and pool heater replacements, Siebecker Preschool hot water heater and furnace failures, and Roberta Cerri Teglia Center water damage repairs.
Objectives For Fiscal Year 2023-24:
Complete the hiring and onboarding process for new and vacated positions; Invest in recruitment and retention efforts to build up the Department’s part-time workforce; Successful relocation of programs and services at the Municipal Services Building to the new Library | Parks and Recreation Center at the Community Civic Campus;
Complete the Public Art and Sign Hill Master Plans and prioritize and secure funding to initiate projects identified within the plans;
Launch a Library | Parks and Recreation Master Plan to help streamline services and create a more seamless and economically responsible community offering;
Begin a Parks and Recreation Master Plan and deferred maintenance study to help determine needs assessment and meet the needs of the growing community;
Replace Hillside Ballfield light pole. The current light pole is no longer structurally sound and must be replaced; Replace Terrabay Recreation Center tennis court and parking lot lights. The current system has lost approximately four light poles and the others are in need of replacement to keep the tennis courts usable and keep a minimum security lighting in the parking lots. These new lights are more energy efficient than the current models. This project has been requested as a CIP funded project;
Begin a needs assessment and master plan process for the Common Greens areas throughout the City. These landscape areas comprise more than 60 acres of open space that was installed at least 50 years ago. They are in need of refreshment and reprogramming to provide better services and recreational opportunities to the residents that abut these green spaces;
Explore funding options and contemplate or begin re-design of the community gardens to address the waitlist and deferred maintenance;
Begin the planning and design process for the future Linden Avenue park spaces; Train staff to be able to maintain the first synthetic sports fields in the City; Provide an increased service standard in Parks areas using modern technology and maintenance techniques as well as having adequate staffing to address the growing demand for higher quality park space as park acreage increases and the City grows;
Reduce ornamental turf footprints while simultaneously increasing pollinator planting areas to reduce water consumption, increase pollinator habitat, and increase biodiversity in the City; Continue work on Sign Hill focusing on reducing fuel load and invasive tree encroachment as well as restoring habitat for native, endangered species;
Obtain grants or other funding for staff responsible for the restoration of Sign Hill native plants and management of endangered species on Sign Hill, as well as outdoor education programs and act as liaison to the peninsula weed management area group, San Bruno Mountain Watch, and San Mateo County; Continue to spread compost and broadleaf sports fields to reduce tripping hazards, increase aesthetics, and help reach requirements set in place by SB1383;
Focus on regrading and addressing ballfield conditions to increase safety of players on public fields; Continue maintenance program focusing on re-finishing tennis and basketball courts; Address hazardous trees in the back portion of Brentwood Park and replant trees to mitigate the canopy lost; Replace play equipment at Dundee Park and re-seal asphalt basketball court; Work with the Capital Projects Department to accept the turn-over of the new Library | Parks and Recreation Center; Continue upgrades of City facilities with energy efficient lighting, sensors on bathroom fixtures, refreshed flooring, fresh paint and carpets;
Expand the energy management system for efficient operation of public buildings; Expand cost reduction and sustainability efforts through new building recycling stations; Expand the access control management system for more security and efficient operation of public buildings; Analyze the benefits of an all electric HVAC system. Determine the most cost effective and efficient system to install and replace the HVAC system, and the lower roof, at the Terrabay Gymnasium and Recreation Center; City of South San Francisco | FY2023-24 Budget Book Page 79 Restore the Roberta Cerri Teliga Center from the damage caused by a flooding incident; repairs to include new flooring, ceiling, and fire alarm system;
Remodel the Human Resources (HR) and Economic and Community Development (ECD) suites at City Hall by expanding the HR suite, creating office space in the break room, and adding a mothers’ room; Expand robust recreation programs, with top tier parks, facilities, art, and green spaces which distinguish South San Francisco locally and regionally;
Obtain grants or other funding to help support various initiatives including the Congregate Nutrition Program’s supplemental meal service;
Support the South San Francisco Age-Friendly Community Task Force in implementing age-friendly inaugural projects to meet the most pressing unmet needs of older adults, making South San Francisco worthy of membership in the AARP Network of Age-Friendly States and Communities.
Budget Highlights For Fiscal Year 2023-24:
Upgrade the existing hourly position of Natural Resource Specialist to a part-time regular position in order to best support the demanding responsibilities of overseeing a large volume of volunteers, securing grant funding, and overseeing restoration work of Sign Hill and the Bay Trail; Funding to support efforts of programming the Paradise Valley Recreation Center through after school recreation classes and other offerings;
Enhance the City’s Capital Improvement Projects with art components funded through the Public Art Fund; Increased funding to support maintenance needs for the Civic Campus.
City of South San Francisco | FY2023-24 Budget Book Page 80 Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 81 Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 82 Expenditures Summary
$24,675,441
$5,067,075
(25.84% vs. prior year)
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (75.7%)
Supplies And Services (19%)
Interdepartmental (5.3%)
City of South San Francisco | FY2023-24 Budget Book Page 83 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2022FY2023FY2024
$0
$5
$10
$15
$20
$25
$30
Expense Objects
Salaries And
Benefits
$13,847,310 $14,806,097 $16,382,265 $18,682,678 26.2%
Supplies And
Services
$3,262,910 $3,696,021 $5,381,139 $4,691,079 26.9%
Interdepartmental $982,306 $1,106,247 $1,106,247 $1,301,683 17.7% Total Expense
Objects:
$18,092,525 $19,608,365 $22,869,652 $24,675,441 25.8%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Proposed
Budget
FY2023 Adopted vs.
FY2024 Proposed (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 84 Positions Summary
City of South San Francisco | FY2023-24 Budget Book Page 85 City of South San Francisco | FY2023-24 Budget Book Page 86 Highlights and changes
Position changes during FY 2022-23:
Increase of 1.0 FTE Management Analyst
Increase of 1.0 FTE Recreation and Community Service Coordinator Increase of 1.0 FTE Park Maintenance Worker
Increase of 2.0 FTE Senior Building Maintenance Custodian Increase of 4.0 FTE Building Maintenance Custodian
Increase of 1.44 FTE Building Maintenance Custodian -Hourly Increase of 1.34 FTE Park Maintenance Worker - Hourly
Increase of 3.5 FTE Recreation Instructor - Hourly
Increase of 4.93 FTE Recreation Leader III - Hourly
Increase of 0.77 FTE Recreation Leader IV - Hourly
FY 2023-24 Changes & Highlights:
Positions:
Increase of 1.0 FTE Program Manager
Decrease of 1.0 FTE Business Manager
Increase of 0.75 FTE Miscellaneous Hourly -Natural Resources Specialist Increase of 1.70 FTE Recreation Leader III - Hourly
Increase of 0.5 FTE Building Maintenance Custodian -Hourly (FY 2023-24 only) Increase of 0.58 FTE Recreation Instructor - Hourly (FY 2023-24 only) Increase of 2.31 FTE Recreation Leader III - Hourly (FY 2023-24 only) Increase of 2.31 FTE Recreation Leader IV - Hourly (FY 2023-24 only) Supplies and Services Expenditures:
General Fund:
$400,000 Parks & Recreation Master Plan & Deferred Maintenance Study $250,000 Consulting services for LPR Master Plan
$100,000 Services for HVAC systems in the LPR building
$50,000 Ballfield Improvement
$30,000 City-wide pest control
$25,000 City-wide roll up door and gate maintenance
$25,000 Congregate Nutrition Program - Supplemental Meal Service $25,000 Clothing funding
$20,000 Interior & exterior window cleaning of LPR
$20,000 Paradise Valley After School program expense
$17,000 Printing Seasonal Activity Guide
$16,158 Police Department Armory - New HVAC Equipment
$15,000 Elevator maintenance services
$10,000 Cultural Activities grant program
$10,000 City-wide landscape maintenance services
$10,000 Cost of Chemicals for public Pools
$10,000 PD Emergency generator
$10,000 Custodial Supplies for LPR
$10,000 Sprinkler maintenance services for LPR building $10,000 Fire alarm maintenance services
$8,000 Access control systems in the LPR building
$6,000 Maintenance services of the equipment lifting system at LPR $5,000 Purchase of attachments for utility loaders
$4,000 Additional cost for sports officials
$2,000 Gas & electricity for Paradise Valley Recreation Center $2,000 Water for Paradise Valley Recreation Center
$1,090,158 Total
Common Greens Fund:
$33,300 Maintenance Contract
Public Arts-In-Lieu Fee Fund:
$120,000 Cultural Arts-CIP Project Art Component
City of South San Francisco | FY2023-24 Budget Book Page 87 City of South San Francisco | FY2023-24 Budget Book Page 88