Submit a completed and signed commitment form by July 28, 2023.
Complimentary Lunch will be provided to all participants.
On or before August 10, 2023, organize your records to determine your department's records needs.
Submit a Records Destruction Form for approval prior to purging and shredding records.
Join the City Clerk's team and review your records during our Annual Records Clean-Up Day!
Here's how to participate:
1. 2.
3. Call the City Clerk's Office at (650) 877-8518 if you need assistance.
South San Francisco
Records Clean-up
Day
THURSDAY, AUGUST 10, 2023
11:00 A.M. - 1:00 P.M.
CITY HALL - ANNEX BREEZEWAY
Attachment A
SOUTH SAN FRANCISCO
RECORDS CLEAN-UPDAY
AUGUST 10, 2023
COMMITMENT FORM AND CHECKLIST
Department:
Name of Dept. Records Coordinator:
GOAL(S) FOR CLEAN-UP DAY:
CHECK ALL THAT APPLY
Prepare records for destruction
Please explain below how you will accomplish these goals.
Be as specific as possible.
Your Name:
Contact Info:
Dispose of duplicate records
Review Corodata records for department
Create a file inventory for the department
Prepare records for Corodata (off-site) storage
Email clean-up (delete unnecessary emails)
Archive records and attachments to proper
repository i.e., "s" shared drive or
Laserfiche
Review and identify electronic records
eligible for destruction
Index Electronic records
Other: