South San Francisco City Council
June 28, 2023

South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget Summary
Revenue Projections ‐ All Sources
Revenue FY 23‐24 FY 22‐23 FY 22‐23
Center Proposed Budget Year End Approved Budget
Conference Center
Operations $   2,780,960 $   2,448,828 $   2,197,248
Conference Center Tax $   2,020,301 $   1,900,095 $   2,054,325 Interest Income & Other $ 59,600 $ 117,091 $ 9,600
Total $ 4,860,861 $ 4,466,014 $ 4,261,173
Expenditure Projections ‐ All Sources
Revenue FY 23‐24 FY 22‐23 FY 22‐23
Center Proposed Budget Year End Approved Budget
Conference Center
Operations $   2,697,970 $   2,393,552 $   2,431,718
Property Leases/Taxes $ 520,800 $ 510,507 $ 520,000
Total $ 3,218,770 $ 2,904,059 $ 2,951,718
Income Projections ‐ All Sources
Revenue FY 23‐24 FY 22‐23 FY 22‐23
Center Proposed Budget Year End Approved Budget
Gross Operating Profit $ 365,869 $ 404,281 $ 346,862
Depreciation $ 310,071 $ 567,332 $ 585,842
Net Income $ 55,798 $ (163,051) $ (238,980)
Unrestricted Fund Balance
Ending Unrestricted Fund Balance as of 6/30/2022 $ 3,007,911 $   500,000
FY22‐23 Interest Income $   51,554
Projected Ending Unrestricted Fund Balance as of 6/30/2023 $ 3,559,465 $   250,000
FY23‐24 Interest Income $   56,000
Projected Ending Unrestricted Fund Balance as of 6/30/2024 $ 3,809,465 FY22‐23 Deposit / (Withdrawal)
FY23‐24 Deposit / (Withdrawal)
1 EXHIBIT A
South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Year‐Over‐Year Expenditure
FY 23-24 FY 22-23 FY 22-23
Proposed Budget Year End Approved Budget
Administrative & General
Salaries & Benefits                 1,452,720                 1,321,922                 1,372,599 General Insurance                       46,680                       40,272                       45,840 Bank Charges / Credit Card Fees                       80,730                       67,442                       63,800 Property/Taxes/Leases                    520,800                    510,507                    520,000 Debt Services                              ‐ ‐                              ‐ Office Expenses                       15,208                       11,757                       13,600 Other Administrative & General                       31,400                       27,829                       27,500 Sub-Total:                 2,147,538                 1,979,728                 2,043,340 OPS/Maintenance Services & Supplies
Custodial Services                       91,800                       73,436                       70,832 Event Labor                    134,600                    115,869                    111,360 Landscaping                       11,000                       15,959                         9,800 Security Labor                       13,658                         4,862                       13,658 Safety & Security                       19,344                       21,649                       17,344 HVAC Services                       30,800                       23,224                       29,600 Kitchen Services                       20,600                       35,703                       17,800 Maintenance Services & Equipments                       38,400                       29,031                       24,900 IT & Communications                    178,249                    179,993                    177,378 Utilities                    189,181                    173,077                    148,188 Client Services Expenses                       18,773                       16,962                       14,251 Other Operation                         2,200                            158                         1,200 Sub-Total:                    748,605                    689,924                    636,310 Sales & Marketing Services
Marketing                    161,266                    123,535                    136,200 Client Entertainment                       25,384                       11,294                       16,800 Client Gifts                         8,400                         3,439                         5,900 Tradeshows                       19,750                       11,457                       19,140 Industry Event Registration                         4,075                         5,191                         3,975 Dues/Memberships                         4,239                         3,024                         4,770 Group Incentive Rentals                         4,000                            650                         6,000 Travel Expenses                       16,725                         3,728                       11,175 Other Sales & Marketing                       19,780                       16,851                       14,000 Sub-Total:                    263,619                    179,169                    217,960 Professional Services
Legal                       26,400                       25,144                       24,000 Staff Training & Education                          ‐ 2,500                              ‐ Audit Service                       20,000                       20,000                       20,000 City Finance Service                       10,008                       10,000                       10,008 Other Professional Services                            100                              93                            100 Sub-Total:                       59,008                       55,238                       54,108 Depreciation & Others
Depreciation                    310,071                    567,332                    585,842 Sub-Total:                    310,071                    567,332                    585,842 TOTAL                 3,528,841                 3,471,391                 3,537,560 Total without Depreciation                 3,218,770                 2,904,059                 2,951,718 2 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Capital Improvement Budget
FY 2023‐2024
Project # Project Name Year GL Project Status Est.Date Start Est. Date Completed Budget $$ Actual Cost Over Under 2324‐01 Fire Alarm 10 15010 ‐ Building Improvements Q1 8/1/2023 $ 45,000 2324‐02 Roof Repair  ‐ Lower Roof 7 15010 ‐ Building Improvements Q1 8/1/2023 $ 40,000 2324‐03 Parking Lot Sealcoating 5 15055 ‐ Improvement of Site Q2 10/1/2023 $ 41,000 2324‐04 Cell Phone 2 15035 ‐ Computers, tablets and Mobile Devices Q2 10/1/2023 $ 8,000 2324‐05 China Plate (500) & Plate Cover (500) 5 15025 ‐ Kitchen Tableware Q1 7/1/2023 $ 24,0002324‐06 Server Upgrade 5 15040 ‐ Telecomunications Q3 1/1/2024 $ 15,000 2324‐07 Main Bathrooms Countertop 10 15010 ‐ Building Improvements Q4 3/1/2024 $ 16,000 2324‐08 PA System Speakers for Kitchen, Service Corridor, Warehouse 7 15010 ‐ Building Improvements Q1 8/1/2023 $ 20,000 2324‐09 Emergency backup lighting in all Restrooms 10 15010 ‐ Building Improvements Q1 8/1/2023 $ 15,000 $ 224,000.00 $ ‐ $ ‐ $ ‐
3 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget Income
41000 Income
41100 Room Rental Income 855,000 136,913 119% 718,087 135,000 119% 720,000 41200 Event Services Income ‐ ‐ 0% ‐ ‐ 0% ‐
41201 Event Services Equipment Rental 145,300 9,169 107% 136,131 (34,700) 81% 180,000 41203 Event Services Security 51,300 4,725 110% 46,575 (20,700) 71% 72,000 41204 Event Services Insurance 13,680 490 104% 13,190 6,480 190% 7,200 Total 41200 Event Services Income 210,280 14,385 107% 195,895 (48,920) 81% 259,200 41300 Audio Visual Income ‐ ‐ 0% ‐ ‐ 0% ‐
41301 Audio Visual Equipment Rental 269,000 54,681 126% 214,319 182,600 311% 86,400 41302 Audio Visual Service Charge 59,180 7,483 114% 51,697 40,172 311% 19,008 41303 Audio Visual Labor ‐ (64,195) 0% 64,195 ‐ 0% ‐
41304 Audio Visual Merchandise ‐ ‐ 0% ‐ ‐ 0% ‐
Total 41300 Audio Visual Income 328,180 (2,030) 99% 330,210 222,772 311% 105,408 41400 Food & Beverage Income ‐ ‐ 0% ‐ ‐ 0% ‐
41401 Food & Beverage Charge 1,110,000 193,425 121% 916,575 198,000 122% 912,000 41402 Food & Beverage Service Charge 277,500 63,567 130% 213,933 76,860 138% 200,640 41403 Food & Beverage Labor Fee ‐ (48,741) 0% 48,741 ‐ 0% ‐ 41404 Food & Beverage Cash Bar ‐ (25,387) 0% 25,387 ‐ 0% ‐ Total 41400 Food & Beverage Income 1,387,500 182,865 115% 1,204,635 274,860 125% 1,112,640 Total 41000 Income 2,780,960 332,132 114% 2,448,828 583,712 127% 2,197,248 Total Income 2,780,960 332,132 114% 2,448,828 583,712 127% 2,197,248 Cost of Goods Sold ‐ ‐ 0% ‐ ‐ 0% ‐
42000 Cost of Goods Sold ‐ ‐ 0% ‐ ‐ 0% ‐
42100 COGS Room Rental ‐ ‐ 0% ‐ ‐ 0% ‐
42200 COGS Event Services ‐ ‐ 0% ‐ ‐ 0% ‐
42201 COGS Event Services Equipment Rental 14,530 9,571 293% 4,959 (10,670) 58% 25,200 42203 COGS Event Services Security 48,735 8,126 120% 40,610 (19,665) 71% 68,400 42204 COGS Event Services Insurance 10,944 1,282 113% 9,662 4,680 175% 6,264 Total 42200 COGS Event Services 74,209 18,979 134% 55,230 (25,655) 74% 99,864 42300 COGS Audio Visual ‐ (1) 0% 1 ‐ 0% ‐
42301 COGS Audio Visual Equipment Rental 161,400 32,809 126% 128,591 109,560 311% 51,840 42302 COGS Audio Visual Service Charge 44,385 5,612 114% 38,773 30,129 311% 14,256 42303 COGS Audio Visual Labor ‐ (64,195) 0% 64,195 ‐ 0% ‐ 42304 COGS Audio Visual Merchandise ‐ ‐ 0% ‐ ‐ 0% ‐
Total 42300 COGS Audio Visual 205,785 (25,774) 89% 231,559 139,689 311% 66,096 42400 COGS Food & Beverage ‐ ‐ 0% ‐ ‐ 0% ‐
42401 COGS Food & Beverage Charge 774,228 134,917 121% 639,311 138,107 122% 636,121 42402 COGS Food & Beverage Service Charge 222,000 56,876 134% 165,124 61,488 138% 160,512 42403 COGS Food & Beverage Labor Fee ‐ (48,741) 0% 48,741 ‐ 0% ‐ 42404 COGS Food & Beverage Cash Bar ‐ (17,710) 0% 17,710 ‐ 0% ‐ Total 42400 COGS Food & Beverage 996,228 125,343 114% 870,885 199,595 125% 796,633 42500 COGS Other Income ‐ ‐ 0% ‐ ‐ 0% ‐
Total 42000 Cost of Goods Sold 1,276,222 118,548 110% 1,157,674 313,629 133% 962,593 Total Cost of Goods Sold 1,276,222 118,548 110% 1,157,674 313,629 133% 962,593 Gross Profit 1,504,738 213,584 117% 1,291,154 270,083 122% 1,234,655 FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
Year‐Over‐Year Details
4 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
60000 Operating Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
65000 Administrative & General Expenses ‐ ‐ 0% ‐ ‐ 0% ‐ 65100 Salary & Benefit ‐ ‐ 0% ‐ ‐ 0% ‐
65101 Salaries 967,467 88,493 110% 878,974 20,409 102% 947,058 65102 Vacation Pay 45,153 717 102% 44,437 (4,071) 92% 49,224 65103 PTO Pay 13,752 757 106% 12,995 (140) 99% 13,892
65104 Sick Pay 25,025 4,166 120% 20,859 (1,411) 95% 26,436 65105 Payroll Taxes 75,926 4,491 106% 71,434 2,339 103% 73,586 65107 Health Benefit 187,722 17,681 110% 170,040 57,191 144% 130,530 65108 Retirement Benefit 84,362 4,685 106% 79,677 3,862 105% 80,50065110 Workers Comp. Insurance 9,605 3,086 147% 6,519 491 105% 9,115 65111 WI & LTD Benefits 10,765 564 106% 10,202 (1,049) 91% 11,814 65112 Retiree's Health Benefits 26,400 5,596 127% 20,804 2,398 110% 24,002 65113 Other Benefits 2,842 276 111% 2,566 101 104% 2,741 65114 Payroll Services 3,700 287 108% 3,413 ‐ 100% 3,700 65115 Recruitment ‐ ‐ 0% ‐ ‐ 0% ‐
Total 65100 Salary & Benefit 1,452,720 130,798 110% 1,321,922 80,121 106% 1,372,599 65200 General Insurance ‐ ‐ 0% ‐ ‐ 0% ‐
65201 Property Insurance 18,600 329 102% 18,271 ‐ 100% 18,600 65202 Liability Insurance 28,080 6,079 128% 22,001 840 103% 27,240 65203 Other Insurance ‐ ‐ 0% ‐ ‐ 0% ‐
Total 65200 General Insurance 46,680 6,408 116% 40,272 840 102% 45,840 65300 Bank Charges ‐ ‐ 0% ‐ ‐ 0% ‐
65301 Bank Fee 360 55 118% 305 60 120% 300
65302 Credit Card Fee 80,370 13,233 120% 67,137 16,869 127% 63,500 Total 65300 Bank Charges 80,730 13,288 120% 67,442 16,929 127% 63,800 65400 Property/ Taxes/ Lease ‐ ‐ 0% ‐ ‐ 0% ‐
65401 Property Lease 420,000 ‐ 100% 420,000 ‐ 100% 420,000 65402 Parking Lot Lease 52,800 ‐ 100% 52,800 (7,200) 88% 60,000 65403 Property Tax 45,000 8,920 125% 36,080 7,000 118% 38,000 65404 Possessory Tax 3,000 1,374 184% 1,626 1,000 150% 2,000 Total 65400 Property/ Taxes/ Lease 520,800 10,293 102% 510,507 800 100% 520,000 65500 Debt Service ‐ ‐ 0% ‐ ‐ 0% ‐
65501 Debt Service Payment ‐ ‐ 0% ‐ ‐ 0% ‐
65502 Debt Service Offset ‐ ‐ 0% ‐ ‐ 0% ‐
65503 Bad Debt ‐ ‐ 0% ‐ ‐ 0% ‐
Total 65500 Debt Service ‐ ‐ 0% ‐ ‐ 0% ‐
65600 Office Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
65601 Equipment Purchase 2,200 1,138 207% 1,062 1,200 220% 1,000 65602 Furniture Purchase 1,200 373 145% 827 200 120% 1,000 65603 Computers & Electronics 1,200 (365) 77% 1,565 200 120% 1,000 65604 Office Supplies 2,400 567 131% 1,833 ‐ 100% 2,400 65606 Printing & Stationary 800 612 425% 188 ‐ 100% 800 65610 Copier ‐ ‐ 0% ‐ ‐ 0% ‐
65611 Copier Lease 5,160 36 101% 5,124 8 100% 5,152
65612 Copier Usage 400 300 400% 100 ‐ 100% 400
Total 65610 Copier 5,560 336 106% 5,224 8 100% 5,552
Year‐Over‐Year Details
5 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
65620 Postage & Shipping ‐ ‐ 0% ‐ ‐ 0% ‐
65621 Postage Machine 60 (35) 63% 95 ‐ 100% 60
65622 Postage Usage & Others 200 (210) 49% 410 ‐ 100% 200 65623 UPS 1,488 984 295% 504 ‐ 100% 1,488
65624 FedEx 100 50 200% 50 ‐ 100% 100
Total 65620 Postage & Shipping 1,848 789 175% 1,059 ‐ 100% 1,848 Total 65600 Office Expenses 15,208 3,451 129% 11,757 1,608 112% 13,600 65670 Donation 5,000 (200) 96% 5,200 ‐ 100% 5,000
65810 Travel Expense ‐ Admin ‐ ‐ 0% ‐ ‐ 0% ‐
65811 Airfare ‐ Admin ‐ ‐ 0% ‐ ‐ 0% ‐
65812 Lodging ‐ Admin ‐ ‐ 0% ‐ ‐ 0% ‐
65813 Meals ‐ Admin ‐ ‐ 0% ‐ ‐ 0% ‐
65814 Transportation ‐ Admin ‐ (86) 0% 86 ‐ 0% ‐
65815 Other Travel Expenses ‐ Admin ‐ ‐ 0% ‐ ‐ 0% ‐
Total 65810 Travel Expense ‐ Admin ‐ (86) 0% 86 ‐ 0% ‐
65820 Employee Relation ‐ Admin 5,900 2,492 173% 3,408 2,700 184% 3,200 65910 Public Relations ‐ ‐ 0% ‐ ‐ 0% ‐
65911 Authority Board 12,700 276 102% 12,424 ‐ 100% 12,70065912 Community ‐ Admin 3,000 (140) 96% 3,140 ‐ 100% 3,000 65913 Meeting 4,800 1,229 134% 3,571 1,200 133% 3,600
Total 65910 Public Relations 20,500 1,365 107% 19,135 1,200 106% 19,300 Total 65000 Administrative & General Expenses 2,147,538 167,810 108% 1,979,728 104,198 105% 2,043,340 66000 Operation & Maintenance Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
66100 Contract Labor & Service ‐ ‐ 0% ‐ ‐ 0% ‐
66110 Custodial Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
66111 Regular Custodial Hours 78,000 13,680 121% 64,320 17,368 129% 60,632 66112 Other Custodial Services ‐ ‐ 0% ‐ ‐ 0% ‐
66113 Custodial Supplies 11,800 3,390 140% 8,410 2,800 131% 9,000 66114 Custodial Equipment 2,000 1,293 283% 707 800 167% 1,200 Total 66110 Custodial Expenses 91,800 18,364 125% 73,436 20,968 130% 70,832 66120 Event Labor ‐ ‐ 0% ‐ ‐ 0% ‐
66121 Setup/Teardown Service 42,000 7,891 123% 34,109 14,640 154% 27,360 66122 Other Event Labor 92,600 10,840 113% 81,760 8,600 110% 84,000 Total 66120 Event Labor 134,600 18,731 116% 115,869 23,240 121% 111,360 66130 Landscaping Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
66131 Landscaping Exterior Service 7,800 (296) 96% 8,096 ‐ 100% 7,800 66132 Landscaping Interior Service 1,200 ‐ 100% 1,200 ‐ 100% 1,200 66133 Landscaping Tools & Supplies 2,000 (4,663) 30% 6,663 1,200 250% 800 Total 66130 Landscaping Expenses 11,000 (4,959) 69% 15,959 1,200 112% 9,800 66140 Security Labor ‐ ‐ 0% ‐ ‐ 0% ‐
66141 Security Regular Hours 11,802 7,868 300% 3,934 0 100% 11,802 66142 Security for In‐House Events ‐ ‐ 0% ‐ ‐ 0% ‐
66143 Police for In‐House Events 1,856 928 200% 928 ‐ 100% 1,856 Total 66140 Security Labor 13,658 8,796 281% 4,862 0 100% 13,658 Year‐Over‐Year Details
6 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
66210 Safety & Security ‐ ‐  0% ‐ ‐  0% ‐
66211 Alarm Monitoring 1,944 (170) 92% 2,114 ‐  100% 1,944 66212 Fire System Test & Inspection 6,000 (3,042) 66% 9,042 2,000 150% 4,000 66213 SSFFD Inspection 900 244 137% 656 ‐  100% 900
66214 First Aid Kit PM Service 6,000 (330) 95% 6,330 1,000 120% 5,000 66216 Emergency Training 1,500 1,275 667% 225 ‐  100% 1,500 66217 Other Safety Service ‐ (1,904) 0% 1,904 ‐  0% ‐
66218 Other Safety Eqt. & Supplies 3,000 1,622 218% 1,378 (1,000) 75% 4,000 Total 66210 Safety & Security 19,344 (2,305) 89% 21,649 2,000 112% 17,344 Total 66100 Contract Labor & Service 270,402 38,627 117% 231,775 47,408 121% 222,994 66220 HVAC ‐ ‐  0% ‐ ‐  0% ‐
66221 HVAC PM Service 20,000 7,045 154% 12,955 ‐  100% 20,000 66222 HVAC Repair Service 3,600 (1,158) 76% 4,758 ‐  100% 3,600 66223 HVAC Filters 7,200 1,874 135% 5,326 1,600 129% 5,600 66224 HVAC Other Supplies ‐ (186) 0% 186 (400) 0% 400
Total 66220 HVAC 30,800 7,576 133% 23,224 1,200 104% 29,60066230 Kitchen ‐ ‐  0% ‐ ‐  0% ‐ 66231 Kitchen PM Service 1,600 (1,600) 50% 3,200 ‐  100% 1,600 66232 Kitchen Eqt. Service 3,000 1,128 160% 1,872 1,800 250% 1,200 66233 Kitchen Refrigeration PM 3,000 1,500 200% 1,500 ‐  100% 3,000 66234 Kitchen Refrigeration Service 2,000 (15,097) 12% 17,097 ‐  100% 2,000 66235 Kitchen Grease Trap 2,400 (1,200) 67% 3,600 ‐  100% 2,400 66236 Kitchen Hydro‐Jet 3,600 (1,000) 78% 4,600 ‐  100% 3,600 66237 Other Kitchen Expenses 5,000 1,166 130% 3,834 1,000 125% 4,000 Total 66230 Kitchen 20,600 (15,103) 58% 35,703 2,800 116% 17,800 66300 Maintenance Services & Equipments ‐ ‐  0% ‐ ‐  0% ‐ 66301 Airwall Maintenance & Repairs 3,000 2,250 400% 750 ‐  100% 3,000 66302 Pest Control 4,200 222 106% 3,978 ‐  100% 4,200
66303 General Electrical 2,000 1,450 363% 550 ‐  100% 2,000 66304 General Plumbing 2,000 563 139% 1,437 ‐  100% 2,000 66305 Painting & Wall Repair 1,000 (196) 84% 1,196 ‐  100% 1,000 66306 Carpet & Flooring 600 450 400% 150 ‐  100% 600
66307 Asphalt and Masonry 500 375 400% 125 ‐  100% 500
66308 General Carpentry 6,000 1,581 136% 4,419 1,800 143% 4,200 66309 Welding & Sheet Metal ‐ ‐  0% ‐ ‐  0% ‐
66311 E‐Waste Disposal 800 520 286% 280 ‐  100% 80066312 Other Interior Service 2,500 1,505 251% 995 2,500 0% ‐ 66313 Other Exterior Service 2,500 (1,500) 62% 4,000 2,500 0% ‐ 66314 Decorations 2,500 (475) 84% 2,975 ‐  100% 2,500
66315 Parking & Towing 400 300 400% 100 ‐  100% 400
66316 Keys & Locks 600 407 311% 193 ‐  100% 60066317 Furniture & Fixtures 600 258 176% 342 ‐  100% 600 66318 Other Equipments 4,000 528 115% 3,472 4,000 0% ‐
66321 Lighting & Batteries 4,000 224 106% 3,776 2,500 267% 1,500 66322 Tools 800 633 479% 167 200 133% 600
66323 Workwear 400 276 322% 124 ‐  100% 400
Total 66300 Maintenance Services & Equipments 38,400 9,369 132% 29,031 13,500 154% 24,900 Year‐Over‐Year Details
7 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
66400 IT & Communications ‐ ‐ 0% ‐ ‐ 0% ‐
66401 IP Phone System Management 6,960 91 101% 6,869 120 102% 6,840 66402 Wireless Cell Phones 6,264 10 100% 6,254 240 104% 6,024 66405 Fiber Optic Line 1 32,400 739 102% 31,661 2,160 107% 30,240 66406 Fiber Optic Line 2 32,400 739 102% 31,661 2,160 107% 30,240 66407 Other Communications 12,000 1,937 119% 10,063 3,216 137% 8,784 66408 WiLine Fiber Optic 26,400 (8,399) 76% 34,799 (8,400) 76% 34,800 66409 IT Services 42,000 3,841 110% 38,159 ‐ 100% 42,000 66411 Software/Systems Management 19,825 (704) 97% 20,529 1,375 107% 18,450 Total 66400 IT & Communications 178,249 (1,744) 99% 179,993 871 100% 177,378 66500 Utilities ‐ ‐ 0% ‐ ‐ 0% ‐
66501 PG&E Electricity 113,438 19,546 121% 93,892 22,688 125% 90,750 66502 PG&E Gas 21,056 (17,930) 54% 38,987 7,369 154% 13,688 66503 CalWater 54,688 14,496 136% 40,192 10,938 125% 43,750 66504 Other Utilities ‐ (7) 0% 7 ‐ 0% ‐
Total 66500 Utilities 189,181 16,104 109% 173,077 40,994 128% 148,188 66700 Client Services Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
66701 Transportation Service 5,040 136 103% 4,904 ‐ 100% 5,040 66702 Linen 9,733 227 102% 9,506 2,922 143% 6,81166703 Guest Water Service 3,000 569 123% 2,431 600 125% 2,400 66704 Pens/Pads/Candy ‐ (120) 0% 120 ‐ 0% ‐
66705 Other Clients Services 1,000 1,000 0% ‐ 1,000 0% ‐ Total 66700 Client Services Expenses 18,773 1,811 111% 16,962 4,522 132% 14,251 66810 Travel Expense ‐ OPS ‐ ‐ 0% ‐ ‐ 0% ‐
66811 Airfare ‐ OPS ‐ ‐ 0% ‐ ‐ 0% ‐
66812 Lodging ‐ OPS ‐ ‐ 0% ‐ ‐ 0% ‐
66813 Meals ‐ OPS ‐ ‐ 0% ‐ ‐ 0% ‐
66814 Transportation ‐ OPS ‐ (158) 0% 158 ‐ 0% ‐
66815 Other Travel Expenses ‐ OPS ‐ ‐ 0% ‐ ‐ 0% ‐
Total 66810 Travel Expense ‐ OPS ‐ (158) 0% 158 ‐ 0% ‐
66820 Employee Relations ‐ OPS 2,200 1,381 269% 819 1,000 183% 1,200 Total 66000 Operation & Maintenance Expenses 748,605 57,862 108% 690,743 112,295 118% 636,310 67000 Sales & Marketing Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
67110 Marketing ‐ ‐ 0% ‐ ‐ 0% ‐
67111 Creative/Brochure Production 10,008 10,008 0% ‐ 10,008 0% ‐ 67112 Website 33,886 1,651 105% 32,235 1,386 104% 32,500 67113 Media Planning/Buying 106,872 22,018 126% 84,854 20,672 124% 86,200 67114 Printing 3,000 (3,036) 50% 6,036 (4,500) 40% 7,500 67115 Other Marketing 7,500 7,090 1829% 410 (2,500) 75% 10,000 Total 67110 Marketing 161,266 37,731 131% 123,535 25,066 118% 136,200 67310 Client Entertainment 25,384 14,090 225% 11,294 8,584 151% 16,800 67320 Client Gifts 8,400 4,961 244% 3,439 2,500 142% 5,900 67410 Tradeshows ‐ ‐ 0% ‐ ‐ 0% ‐
67411 Booth Rental & Registration 16,550 6,096 158% 10,454 4,285 135% 12,265 67412 Shipping 600 600 0% ‐ 225 160% 375
67413 Equipment 1,900 955 201% 945 (3,800) 33% 5,700
67414 Sales Decorations 700 643 1222% 57 (100) 88% 800
Total 67410 Tradeshows 19,750 8,293 172% 11,457 610 103% 19,140 67510 Industry Event Registration 4,075 (1,116) 79% 5,191 100 103% 3,975 Year‐Over‐Year Details
8 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
FY23‐24 FY22‐23 FY22‐23
Budget $ Change % vs FY22‐23 Forecast Forecast $ Change % vs FY22‐23 Budget Budget FY 23‐24 Budget vs 22‐23 Budget
Year‐Over‐Year Details
FY 23‐24 Budget vs 22‐23 Forecast
67610 Dues & Membership 4,239 1,215 140% 3,024 (531) 89% 4,770 67620 Group Rental Incentive ‐ ‐ 0% ‐ ‐ 0% ‐
67621 Room Rental/Equip ‐ ‐ 0% ‐ ‐ 0% ‐
67622 Other Group Rental Incentive 4,000 3,350 615% 650 (2,000) 67% 6,000 Total 67620 Group Rental Incentive 4,000 3,350 615% 650 (2,000) 67% 6,000 67810 Travel Expense ‐ Sales ‐ ‐ 0% ‐ ‐ 0% ‐
67811 Airfare ‐ Sales 2,600 2,600 0% ‐ 1,600 260% 1,000 67812 Lodging ‐ Sales 8,500 7,606 950% 894 2,575 143% 5,925 67813 Meals ‐ Sales 1,750 1,020 240% 730 200 113% 1,550 67814 Transportation ‐ Sales 3,225 1,121 153% 2,104 1,050 148% 2,175 67815 Other Travel Expenses ‐ Sales 650 650 0% ‐ 125 124% 525 Total 67810 Travel Expense ‐ Sales 16,725 12,997 449% 3,728 5,550 150% 11,175 67820 Employee Relations ‐ Sales 1,200 (110) 92% 1,310 (1,200) 50% 2,400 67912 Community ‐ Sales 18,580 3,039 120% 15,541 6,980 160% 11,600 Total 67000 Sales & Marketing Expenses 263,619 84,450 147% 179,169 45,659 121% 217,960 Total 60000 Operating Expenses 3,159,762 310,121 111% 2,849,641 262,152 109% 2,897,610 Total Expenses 3,159,762 310,121 111% 2,849,641 262,152 109% 2,897,610 Net Operating Income (1,655,024) (96,537) 106% (1,558,487) 7,931 100% (1,662,955) Other Income ‐ ‐ 0% ‐ ‐ 0% ‐
81000 Other Non‐Operating Income ‐ ‐ 0% ‐ ‐ 0% ‐
81110 Conference Center Tax 2,020,301 120,207 106% 1,900,095 (34,024) 98% 2,054,325 81122 Interest from LAIF 56,000 (15,554) 78% 71,554 50,000 933% 6,000 81130 Credit Card Discount & Rebate 3,600 (3,212) 53% 6,812 ‐ 100% 3,600 81135 Other Income ‐ MG ‐ (38,726) 0% 38,726 ‐ 0% ‐
Total 81000 Other Non‐Operating Income 2,079,901 62,716 103% 2,017,186 15,976 101% 2,063,925 Total Other Income 2,079,901 62,716 103% 2,017,186 15,976 101% 2,063,925 Other Expenses ‐ ‐ 0% ‐ ‐ 0% ‐
68100 Professional Services ‐ ‐ 0% ‐ ‐ 0% ‐
68110 Legal 26,400 1,256 105% 25,144 2,400 110% 24,000
68120 Staff Training & Education 2,500 2,500 0% ‐ 2,500 0% ‐68140 Audit Services 20,000 ‐ 100% 20,000 ‐ 100% 20,000 68150 City Finance Services 10,008 8 100% 10,000 ‐ 100% 10,008 68180 Other Professional Services 100 7 107% 93 ‐ 100% 100 Total 68100 Professional Services 59,008 3,770 107% 55,238 4,900 109% 54,108 86001 Depr ‐ Building 55,887 (249,400) 18% 305,287 (249,400) 18% 305,287 86010 Depr ‐ Building Improvement 127,801 (5,197) 96% 132,998 (5,197) 96% 132,998 86015 Depr ‐ Furniture & Fixtures 43,521 255 101% 43,267 (299) 99% 43,820 86020 Depr ‐ Food Service Equipment 9,735 (2,787) 78% 12,522 (988) 91% 10,723 86025 Depr ‐ Kitchen Table/ Flatware 5,046 (280) 95% 5,326 (280) 95% 5,326 86030 Depr ‐ Office Equipment ‐ ‐ 0% ‐ ‐ 0% ‐
86035 Depr ‐ PC/ Tablet/ Mobile 9,864 3,000 144% 6,864 2,197 129% 7,667 86040 Depr ‐ Telecommunication 32,778 (10,229) 76% 43,006 (29,728) 52% 62,506 86045 Depr ‐ Maintenance Equipment 4,381 ‐ 100% 4,381 ‐ 100% 4,381 86050 Depr ‐ Machinery & Vehicles 1,669 (0) 100% 1,669 (0) 100% 1,66986055 Depr ‐ Improvement of Site 19,389 7,378 161% 12,011 7,924 169% 11,465 Total 86000 Depreciation Expenses 310,071 (257,261) 55% 567,332 (275,771) 53% 585,842 Net Income 55,798 219,668 (163,870) 294,779 (238,980)
Net Income without Depreciation 365,869 (37,592) 403,462 19,008 346,862 Year‐Over‐Year Details
9 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total Income 41000 Income 41100 Room Rental Income 65,000 75,000 90,000 75,000 75,000 55,000 60,000 75,000 70,000 60,000 75,000 80,000 855,000 41200 Event Services Income - 41201 Event Services Equipment Rental 30,000 10,000 22,300 11,400 7,800 9,600 16,500 6,000 6,100 3,500 12,100 10,000 145,300 41203 Event Services Security 3,900 4,500 5,400 4,500 4,500 3,300 3,600 4,500 4,200 3,600 4,500 4,800 51,300 41204 Event Services Insurance 1,040 1,200 1,440 1,200 1,200 880 960 1,200 1,120 960 1,200 1,280 13,680 Total 41200 Event Services Income 34,940 15,700 29,140 17,100 13,500 13,780 21,060 11,700 11,420 8,060 17,800 16,080 210,280 41300 Audio Visual Income - 41301 Audio Visual Equipment Rental 30,000 18,000 21,600 18,000 65,000 13,200 14,400 18,000 16,800 16,800 18,000 19,200 269,000 41302 Audio Visual Service Charge 6,600 3,960 4,752 3,960 14,300 2,904 3,168 3,960 3,696 3,696 3,960 4,224 59,180 41303 Audio Visual Labor - - - - - - - - - - - - - 41304 Audio Visual Merchandise - - - - - - - - - - - - - Total 41300 Audio Visual Income 36,600 21,960 26,352 21,960 79,300 16,104 17,568 21,960 20,496 20,496 21,960 23,424 328,180 41400 Food & Beverage Income -
41401 Food & Beverage Charge 60,000 70,000 85,000 130,000 75,000 175,000 85,000 75,000 75,000 100,000 80,000 100,000 1,110,000 41402 Food & Beverage Service Charge 15,000 17,500 21,250 32,500 18,750 43,750 21,250 18,750 18,750 25,000 20,000 25,000 277,500 41403 Food & Beverage Labor Fee - - - - - - - - - - - - - 41404 Food & Beverage Cash Bar - - - - - - - - - - - - - Total 41400 Food & Beverage Income 75,000 87,500 106,250 162,500 93,750 218,750 106,250 93,750 93,750 125,000 100,000 125,000 1,387,500 41500 Other Income - 41501 Finance Charge - - - - - - - - - - - - - 41502 Cancellation - - - - - - - - - - - - - Total 41500 Other Income - - - - - - - - - - - - - Total 41000 Income 211,540 200,160 251,742 276,560 261,550 303,634 204,878 202,410 195,666 213,556 214,760 244,504 2,780,960 Total Income 211,540 200,160 251,742 276,560 261,550 303,634 204,878 202,410 195,666 213,556 214,760 244,504 2,780,960 Cost of Goods Sold 42000 Cost of Goods Sold -
42100 COGS Room Rental - - - - - - - - - - - - -
42200 COGS Event Services -
42201 COGS Event Services Equipment Rental 3,000 1,000 2,230 1,140 780 960 1,650 600 610 350 1,210 1,000 14,530 42203 COGS Event Services Security 3,705 4,275 5,130 4,275 4,275 3,135 3,420 4,275 3,990 3,420 4,275 4,560 48,735 42204 COGS Event Services Insurance 832 960 1,152 960 960 704 768 960 896 768 960 1,024 10,944 Total 42200 COGS Event Services 7,537 6,235 8,512 6,375 6,015 4,799 5,838 5,835 5,496 4,538 6,445 6,584 74,209 42300 COGS Audio Visual - 42301 COGS Audio Visual Equipment Rental 18,000 10,800 12,960 10,800 39,000 7,920 8,640 10,800 10,080 10,080 10,800 11,520 161,400 42302 COGS Audio Visual Service Charge 4,950 2,970 3,564 2,970 10,725 2,178 2,376 2,970 2,772 2,772 2,970 3,168 44,385 42303 COGS Audio Visual Labor - - - - - - - - - - - - - 42304 COGS Audio Visual Merchandise - - - - - - - - - - - - - Total 42300 COGS Audio Visual 22,950 13,770 16,524 13,770 49,725 10,098 11,016 13,770 12,852 12,852 13,770 14,688 205,785 42400 COGS Food & Beverage - 42401 COGS Food & Beverage Charge 41,850 48,825 59,288 90,675 52,313 122,063 59,288 52,313 52,313 69,750 55,800 69,750 774,228 42402 COGS Food & Beverage Service Charge 12,000 14,000 17,000 26,000 15,000 35,000 17,000 15,000 15,000 20,000 16,000 20,000 222,000 42403 COGS Food & Beverage Labor Fee - - - - - - - - - - - - - 42404 COGS Food & Beverage Cash Bar - - - - - - - - - - - - - Total 42400 COGS Food & Beverage 53,850 62,825 76,288 116,675 67,313 157,063 76,288 67,313 67,313 89,750 71,800 89,750 996,228 FY23‐24 Proposed Budget
10 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total 42500 COGS Other Income - - - - - - - - - - - - - Total 42000 Cost of Goods Sold 84,337 82,830 101,324 136,820 123,053 171,960 93,142 86,918 85,661 107,140 92,015 111,022 1,276,222 Total Cost of Goods Sold 84,337 82,830 101,324 136,820 123,053 171,960 93,142 86,918 85,661 107,140 92,015 111,022 1,276,222 Gross Profit 127,203 117,330 150,418 139,740 138,497 131,674 111,736 115,492 110,005 106,416 122,745 133,482 1,504,738 Expenses 60000 Operating Expenses - 65000 Administrative & General Expenses - 65100 Salary & Benefit - 65101 Salaries 79,745 79,745 79,745 79,745 79,745 81,249 81,249 81,249 81,249 81,249 81,249 81,249 967,467 65102 Vacation Pay 3,473 3,473 3,473 3,473 3,836 3,918 3,918 3,918 3,918 3,918 3,918 3,918 45,153 65103 PTO Pay - - - - - - 13,752 - - - - - 13,752 65104 Sick Pay 1,996 1,996 1,996 1,996 1,996 2,149 2,149 2,149 2,149 2,149 2,149 2,149 25,025 65105 Payroll Taxes 6,253 6,253 6,253 6,253 6,253 6,380 6,380 6,380 6,380 6,380 6,380 6,380 75,926 65107 Health Benefit 15,643 15,643 15,643 15,643 15,643 15,643 15,643 15,643 15,643 15,643 15,643 15,643 187,722 65108 Retirement Benefit 6,948 6,948 6,948 6,948 6,948 7,089 7,089 7,089 7,089 7,089 7,089 7,089 84,362 65110 Workers Comp. Insurance 790 790 790 790 790 808 808 808 808 808 808 808 9,605 65111 WI & LTD Benefits 897 897 897 897 897 897 897 897 897 897 897 897 10,765 65112 Retiree's Health Benefits 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 65113 Other Benefits 237 237 237 237 237 237 237 237 237 237 237 237 2,842 65114 Payroll Services 280 280 280 280 280 280 450 450 280 280 280 280 3,700 65115 Recruitment - - - - - - - - - - - - -
Total 65100 Salary & Benefit 118,463 118,463 118,463 118,463 118,826 120,850 134,772 121,020 120,850 120,850 120,850 120,850 1,452,720 65200 General Insurance -
65201 Property Insurance 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 18,600 65202 Liability Insurance 2,340 2,340 2,340 2,340 2,340 2,340 2,340 2,340 2,340 2,340 2,340 2,340 28,080 65203 Other Insurance - - - - - - - - - - - - -
Total 65200 General Insurance 3,890 3,890 3,890 3,890 3,890 3,890 3,890 3,890 3,890 3,890 3,890 3,890 46,680 65300 Bank Charges -
65301 Bank Fee 30 30 30 30 30 30 30 30 30 30 30 30 360
65302 Credit Card Fee 6,114 5,785 7,275 7,993 7,559 8,775 5,921 5,850 5,655 6,172 6,207 7,066 80,370 Total 65300 Bank Charges 6,144 5,815 7,305 8,023 7,589 8,805 5,951 5,880 5,685 6,202 6,237 7,096 80,730 65400 Property/ Taxes/ Lease - 65401 Property Lease 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 420,000 65402 Parking Lot Lease 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 52,800 65403 Property Tax - - - 22,500 - - 22,500 - - - - - 45,000 65404 Possessory Tax 3,000 - - - - - - - - - - - 3,000 Total 65400 Property/ Taxes/ Lease 42,400 39,400 39,400 61,900 39,400 39,400 61,900 39,400 39,400 39,400 39,400 39,400 520,800 65500 Debt Service - 65501 Debt Service Payment - - - - - - - - - - - - -
65502 Debt Service Offset - - - - - - - - - - - - - 65503 Bad Debt - - - - - - - - - - - - - Total 65500 Debt Service - - - - - - - - - - - - - FY23‐24 Proposed Budget
11 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total 65600 Office Expenses - 65601 Equipment Purchase 300 - - 300 - - 1,300 - - 300 - - 2,200 65602 Furniture Purchase 300 - - 300 - - 300 - - 300 - - 1,200 65603 Computers & Electronics 300 - - 300 - - 300 - - 300 - - 1,200 65604 Office Supplies 200 200 200 200 200 200 200 200 200 200 200 200 2,400 65606 Printing & Stationary 50 50 50 50 150 150 50 50 50 50 50 50 800 65610 Copier - - - - - - - - - - - - -
65611 Copier Lease 430 430 430 430 430 430 430 430 430 430 430 430 5,160 65612 Copier Usage - - 100 - - 100 - - 100 - - 100 400
Total 65610 Copier 430 430 530 430 430 530 430 430 530 430 430 530 5,560 65620 Postage & Shipping - 65621 Postage Machine - - 15 - - 15 - - 15 - - 15 60
65622 Postage Usage & Others - - 50 - - 50 - - 50 - - 50 200 65623 UPS 124 124 124 124 124 124 124 124 124 124 124 124 1,488 65624 FedEx - - 25 - - 25 - - 25 - - 25 100
Total 65620 Postage & Shipping 124 124 214 124 124 214 124 124 214 124 124 214 1,848 Total 65600 Office Expenses 1,704 804 994 1,704 904 1,094 2,704 804 994 1,704 804 994 15,208 65670 Donation - - - 5,000 - - - - - - - - 5,000 65810 Travel Expense - Admin - 65811 Airfare - Admin - - - - - - - - - - - - -
65812 Lodging - Admin - - - - - - - - - - - - -
65813 Meals - Admin - - - - - - - - - - - - - 65814 Transportation - Admin - - - - - - - - - - - - - Total 65810 Travel Expense - Admin - - - - - - - - - - - - - 65820 Employee Relation - Admin 300 200 400 200 200 2,500 200 400 600 200 200 500 5,900 65910 Public Relations - - - - - - - - - - - - -
65911 Authority Board - 1,300 - 1,300 - 6,200 - 1,300 - 1,300 - 1,300 12,700 65912 Community - Admin - - 750 - - 750 - - 750 - - 750 3,000 65913 Meeting 400 400 400 400 400 400 400 400 400 400 400 400 4,800 Total 65910 Public Relations 400 1,700 1,150 1,700 400 7,350 400 1,700 1,150 1,700 400 2,450 20,500 Total 65000 Administrative & General Expenses 173,301 170,272 171,603 200,880 171,209 183,889 209,817 173,093 172,568 173,945 171,780 175,180 2,147,538 66000 Operation & Maintenance Expenses -
66100 Contract Labor & Service - 66110 Custodial Expenses - 66111 Regular Custodial Hours 5,930 6,842 8,211 6,842 6,842 5,018 5,474 6,842 6,386 5,474 6,842 7,298 78,000 66112 Other Custodial Services - - - - - - - - - - - - - 66113 Custodial Supplies 983 983 983 983 983 983 983 983 983 983 983 983 11,800 66114 Custodial Equipment 167 167 167 167 167 167 167 167 167 167 167 167 2,000 Total 66110 Custodial Expenses 7,080 7,992 9,361 7,992 7,992 6,168 6,624 7,992 7,536 6,624 7,992 8,448 91,800 66120 Event Labor - 66121 Setup/Teardown Service 3,193 3,684 4,421 3,684 3,684 2,702 2,947 3,684 3,439 2,947 3,684 3,930 42,000 66122 Other Event Labor 7,717 7,717 7,717 7,717 7,717 7,717 7,717 7,717 7,717 7,717 7,717 7,717 92,600 Total 66120 Event Labor 10,910 11,401 12,138 11,401 11,401 10,418 10,664 11,401 11,155 10,664 11,401 11,646 134,600 FY23‐24 Proposed Budget
12 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total 66130 Landscaping Expenses -
66131 Landscaping Exterior Service 650 650 650 650 650 650 650 650 650 650 650 650 7,800 66132 Landscaping Interior Service 100 100 100 100 100 100 100 100 100 100 100 100 1,200 66133 Landscaping Tools & Supplies - - 500 - - 500 - - 500 - - 500 2,000 Total 66130 Landscaping Expenses 750 750 1,250 750 750 1,250 750 750 1,250 750 750 1,250 11,000 66140 Security Labor -
66141 Security Regular Hours 983 983 983 983 983 983 983 983 983 983 983 983 11,802 66142 Security for In-House Events - - - - - - - - - - - - - 66143 Police for In-House Events - - - - - 928 - - - - - 928 1,856 Total 66140 Security Labor 983 983 983 983 983 1,911 983 983 983 983 983 1,911 13,658 66210 Safety & Security -
66211 Alarm Monitoring 162 162 162 162 162 162 162 162 162 162 162 162 1,944 66212 Fire System Test & Inspection - 2,000 - - - - - 4,000 - - - - 6,000 66213 SSFFD Inspection - - 900 - - - - - - - - - 900
66214 First Aid Kit PM Service 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66216 Emergency Training - - - - - - - - 1,500 - - - 1,500 66217 Other Safety Service - - - - - - - - - - - - -
66218 Other Safety Eqt. & Supplies - - 500 - - 1,000 - - 500 - - 1,000 3,000 Total 66210 Safety & Security 662 2,662 2,062 662 662 1,662 662 4,662 2,662 662 662 1,662 19,344 Total 66100 Contract Labor & Service 20,385 23,788 25,794 21,788 21,788 21,409 19,683 25,788 23,587 19,683 21,788 24,918 270,402 66220 HVAC - 66221 HVAC PM Service 5,000 - - 5,000 - - 5,000 - - 5,000 - - 20,000 66222 HVAC Repair Service - - - 1,200 - - - 1,200 - - - 1,200 3,600 66223 HVAC Filters - - 1,800 - - 1,800 - - 1,800 - - 1,800 7,200 66224 HVAC Other Supplies - - - - - - - - - - - - -
Total 66220 HVAC 5,000 - 1,800 6,200 - 1,800 5,000 1,200 1,800 5,000 - 3,000 30,800 66230 Kitchen - 66231 Kitchen PM Service - - 400 - - 400 - - 400 - - 400 1,600 66232 Kitchen Eqt. Service - - 750 - - 750 - - 750 - - 750 3,000 66233 Kitchen Refrigeration PM - - 750 - - 750 - - 750 - - 750 3,000 66234 Kitchen Refrigeration Service - - 500 - - 500 - - 500 - - 500 2,000 66235 Kitchen Grease Trap - - 1,200 - - - - - 1,200 - - - 2,400 66236 Kitchen Hydro-Jet - - - 1,800 - - - - - 1,800 - - 3,600 66237 Other Kitchen Expenses - - 750 - - 2,750 - - 750 - - 750 5,000 Total 66230 Kitchen - - 4,350 1,800 - 5,150 - - 4,350 1,800 - 3,150 20,600 FY23‐24 Proposed Budget
13 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total 66300 Maintenance Services & Equipments - 66301 Airwall Maintenance & Repairs 750 - - 750 - - 750 - - 750 - - 3,000 66302 Pest Control 350 350 350 350 350 350 350 350 350 350 350 350 4,200 66303 General Electrical 500 - - 500 - - 500 - - 500 - - 2,000 66304 General Plumbing 500 - - 500 - - 500 - - 500 - - 2,000 66305 Painting & Wall Repair 250 - - 250 - - 250 - - 250 - - 1,000 66306 Carpet & Flooring 150 - - 150 - - 150 - - 150 - - 600 66307 Asphalt and Masonry 125 - - 125 - - 125 - - 125 - - 500 . 66308 General Carpentry 500 500 500 500 500 500 500 500 500 500 500 500 6,000 . 66309 Welding & Sheet Metal - - - - - - - - - - - - - 66311 E-Waste Disposal 200 - - 200 - - 200 - - 200 - - 800 . 66312 Other Interior Service 625 - - 625 - - 625 - - 625 - - 2,500 . 66313 Other Exterior Service 625 - - 625 - - 625 - - 625 - - 2,500 66314 Decorations - - - - 2,500 - - - - - - - 2,500 66315 Parking & Towing 100 - - 100 - - 100 - - 100 - - 400 66316 Keys & Locks 150 - - 150 - - 150 - - 150 - - 600
66317 Furniture & Fixtures 150 - - 150 - - 150 - - 150 - - 600 . 66318 Other Equipments 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66321 Lighting & Batteries 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66322 Tools 200 - - 200 - - 200 - - 200 - - 800
66323 Workwear 100 - - 100 - - 100 - - 100 - - 400
Total 66300 Maintenance Services & Equipments 7,275 850 850 7,275 3,350 850 7,275 850 850 7,275 850 850 38,400 66400 IT & Communications -
66401 IP Phone System Management 580 580 580 580 580 580 580 580 580 580 580 580 6,960 66402 Wireless Cell Phones 522 522 522 522 522 522 522 522 522 522 522 522 6,264 66405 Fiber Optic Line 1 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 32,400 66406 Fiber Optic Line 2 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 32,400 66407 Other Communications 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 66408 WiLine Fiber Optic 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 66409 IT Services 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 42,000 66411 Software/Systems Management 1,790 1,890 1,489 1,688 1,487 1,886 1,735 1,534 1,683 1,532 1,531 1,580 19,825 Total 66400 IT & Communications 14,992 15,092 14,691 14,890 14,689 15,088 14,937 14,736 14,885 14,734 14,733 14,782 178,249 66500 Utilities - 66501 PG&E Electricity 10,313 10,313 10,313 8,594 6,875 6,875 6,875 8,594 11,172 11,172 11,172 11,172 113,438 66502 PG&E Gas 688 688 688 825 2,788 4,200 3,788 2,788 1,788 1,100 894 825 21,056 66503 CalWater 4,531 4,531 4,531 4,531 4,531 4,531 4,531 4,531 4,531 4,531 4,531 4,844 54,688 66504 Other Utilities - - - - - - - - - - - - -
Total 66500 Utilities 15,531 15,531 15,531 13,950 14,194 15,606 15,194 15,913 17,491 16,803 16,597 16,841 189,181 66700 Client Services Expenses -
66701 Transportation Service 420 420 420 420 420 420 420 420 420 420 420 420 5,040 66702 Linen 740 701 881 968 915 1,063 717 708 685 747 752 856 9,733 66703 Guest Water Service 250 250 250 250 250 250 250 250 250 250 250 250 3,000 66704 Pens/Pads/Candy - - - - - - - - - - - - -
66705 Other Clients Services - - 250 - - 250 - - 250 - - 250 1,000 Total 66700 Client Services Expenses 1,410 1,371 1,801 1,638 1,585 1,983 1,387 1,378 1,605 1,417 1,422 1,776 18,773 FY23‐24 Proposed Budget
14 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total 66810 Travel Expense - OPS - 66811 Airfare - OPS - - - - - - - - - - - - - 66812 Lodging - OPS - - - - - - - - - - - - -
66813 Meals - OPS - - - - - - - - - - - - - 66814 Transportation - OPS - - - - - - - - - - - - - 66815 Other Travel Expenses - OPS - - - - - - - - - - - - - Total 66810 Travel Expense - OPS - - - - - - - - - - - - - 66820 Employee Relations - OPS 300 - - 300 - 1,000 300 - - 300 - - 2,200 Total 66000 Operation & Maintenance Expenses 64,893 56,633 64,817 67,841 55,606 62,887 63,776 59,865 64,567 67,012 55,390 65,317 748,605 67000 Sales & Marketing Expenses - 67110 Marketing - 67111 Creative/Brochure Production 834 834 834 834 834 834 834 834 834 834 834 834 10,008 67112 Website 2,818 2,818 2,818 2,818 2,818 2,818 2,818 2,888 2,818 2,818 2,818 2,818 33,886 67113 Media Planning/Buying 9,531 6,031 22,156 6,531 6,531 6,531 10,031 6,531 6,531 13,406 6,531 6,531 106,872 67114 Printing - - 3,000 - - - - - - - - - 3,000 67115 Other Marketing 625 625 625 625 625 625 625 625 625 625 625 625 7,500 Total 67110 Marketing 13,808 10,308 29,433 10,808 10,808 10,808 14,308 10,878 10,808 17,683 10,808 10,808 161,266 67310 Client Entertainment 320 7,320 3,820 320 320 4,364 320 320 320 3,820 3,820 320 25,384 67320 Client Gifts - - - 7,500 300 - - 300 - 300 - - 8,400 67410 Tradeshows - - - - - - - - - - - - -
67411 Booth Rental & Registration - 4,750 - 2,500 - 3,800 - 2,500 - 3,000 - - 16,550 67412 Shipping - 200 - 200 - - - 200 - - - - 600 67413 Equipment - - - - - 1,200 - - - 700 - - 1,900 67414 Sales Decorations - - - 250 - - - 300 - 150 - - 700 Total 67410 Tradeshows - 4,950 - 2,950 - 5,000 - 3,000 - 3,850 - - 19,750 67510 Industry Event Registration - - - 200 100 500 - 1,700 - 1,575 - - 4,075 67610 Dues & Membership 1,784 315 645 - 100 765 - - - 630 - - 4,239 67620 Group Rental Incentive - - - - - - - - - - - - - 67621 Room Rental/Equip - - - - - - - - - - - - - 67622 Other Group Rental Incentive - - - - 2,000 - - - 2,000 - - - 4,000 Total 67620 Group Rental Incentive - - - - 2,000 - - - 2,000 - - - 4,000 67810 Travel Expense - Sales -
67811 Airfare - Sales - 750 - 1,000 - - - 850 - - - - 2,600 67812 Lodging - Sales - 1,300 - 1,700 - 2,200 300 1,600 - 800 300 300 8,500 67813 Meals - Sales - 250 - 250 - 300 100 300 - 350 100 100 1,750 67814 Transportation - Sales 100 250 100 350 100 500 300 625 - 300 300 300 3,225 67815 Other Travel Expenses - Sales - 50 50 50 50 150 25 100 - 50 50 75 650 Total 67810 Travel Expense - Sales 100 2,600 150 3,350 150 3,150 725 3,475 - 1,500 750 775 16,725 67820 Employee Relations - Sales 300 - - 300 - - 300 - - 300 - - 1,200 67912 Community - Sales 240 3,740 1,540 240 240 1,540 240 240 1,540 240 3,740 5,040 18,580 Total 67000 Sales & Marketing Expenses 16,552 29,233 35,588 25,668 14,018 26,127 15,893 19,913 14,668 29,898 19,118 16,943 263,619 Total 60000 Operating Expenses 254,746 256,138 272,008 294,390 240,833 272,902 289,486 252,871 251,804 270,856 246,289 257,440 3,159,762 Total Expenses 254,746 256,138 272,008 294,390 240,833 272,902 289,486 252,871 251,804 270,856 246,289 257,440 3,159,762 Net Operating Income (127,543) (138,808) (121,590) (154,650) (102,336) (141,228) (177,750) (137,379) (141,799) (164,440) (123,544) (123,958) (1,655,024) FY23‐24 Proposed Budget
15 South San Francisco Conference Center
Fiscal Year 2023‐2024 Proposed Budget
Fiscal Year 2023‐2024 Proposed Budget FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 FY23‐24 Ordinary Income/Expense Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total Other Income 81000 Other Non-Operating Income - 81110 Conference Center Tax 174,956 174,956 169,313 174,956 169,313 169,958 164,475 153,510 169,958 164,475 169,958 164,475 2,020,301 81115 Conference Center Tax Penalty - - - - - - - - - - - - - 81120 Interest Revenue - - - - - - - - - - - - - 81121 Interest from Bank Accounts - - - - - - - - - - - - - 81122 Interest from LAIF - - 14,000 - - 14,000 - - 14,000 - - 14,000 56,000 81123 Interest from Trustee Accounts - - - - - - - - - - - - - 81130 Credit Card Discount & Rebate 300 300 300 300 300 300 300 300 300 300 300 300 3,600 81135 Other Income - MG - Total 81000 Other Non-Operating Income 175,256 175,256 183,613 175,256 169,613 184,258 164,775 153,810 184,258 164,775 170,258 178,775 2,079,901 Total Other Income 175,256 175,256 183,613 175,256 169,613 184,258 164,775 153,810 184,258 164,775 170,258 178,775 2,079,901 Other Expenses 68100 Professional Services - 68110 Legal 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 68120 Staff Training & Education - - - - - 2,500 - - - - - - 2,500 68140 Audit Services - - - - - 20,000 - - - - - - 20,000 68150 City Finance Services 834 834 834 834 834 834 834 834 834 834 834 834 10,008 68180 Other Professional Services - - - - - - 100 - - - - - 100 Total 68100 Professional Services 3,034 3,034 3,034 3,034 3,034 25,534 3,134 3,034 3,034 3,034 3,034 3,034 59,008 86000 Depreciation Expenses -
86001 Depr - Building 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 55,887 86010 Depr - Building Improvement 9,858 10,834 10,834 11,072 11,072 11,002 10,432 10,432 10,566 10,566 10,566 10,566 127,801 86015 Depr - Furniture & Fixtures 4,016 4,016 4,016 4,016 4,016 4,016 3,237 3,237 3,237 3,237 3,237 3,237 43,521 86020 Depr - Food Service Equipment 970 970 970 970 970 970 652 652 652 652 652 652 9,735 86025 Depr - Kitchen Table/ Flatware 420 420 420 420 420 420 420 420 420 420 420 420 5,046 86030 Depr - Office Equipment - - - - - - - - - - - - - 86035 Depr - PC/ Tablet/ Mobile 572 572 572 905 905 905 905 905 905 905 905 905 9,864 86040 Depr - Telecommunication 2,982 2,982 2,982 2,982 2,982 2,338 2,588 2,588 2,588 2,588 2,588 2,588 32,778 86045 Depr - Maintenance Equipment 365 365 365 365 365 365 365 365 365 365 365 365 4,381 86050 Depr - Machinery & Vehicles 139 139 139 139 139 139 139 139 139 139 139 139 1,669 86055 Depr - Improvement of Site 1,135 1,135 1,135 1,818 1,818 1,818 1,755 1,755 1,755 1,755 1,755 1,755 19,389 Total 86000 Depreciation Expenses 25,115 26,091 26,091 27,346 27,346 26,633 25,153 25,153 25,286 25,286 25,286 25,286 310,071 Total Other Expenses 28,149 29,125 29,125 30,380 30,380 52,167 28,287 28,187 28,320 28,320 28,320 28,320 369,079 Net Other Income 147,107 146,131 154,487 144,876 139,233 132,091 136,488 125,623 155,937 136,455 141,937 150,455 1,710,822 Net Income 19,564 7,323 32,898 (9,773) 36,897 (9,138) (41,261) (11,756) 14,139 (27,985) 18,394 26,497 55,798 Net Income Net Depreciation 33,414 44,679 58,989 17,573 64,242 17,495 (16,109) 13,397 39,425 (2,699) 43,680 51,783 365,869 FY23‐24 Proposed Budget
16