City Council
Retreat
City of South San Francisco
January 27, 2024
9:00 a.m. – 1:00 p.m.
Community Room – Police Operations Center
Agenda
• Roll Call/Agenda Review
• Public Comment
• Values and Guiding Principles from the General Plan
• Mayor Coleman Retreat Goals & D.C. Update
• 2023 Community Survey Data – Bryan Godbe
• Discussion on Ballot Measures – Rich Lee
• Departmental Initiatives and Deliverables for 2024
• Calendar of Events & Proclamations 2024
• Break – 10 min.
• Suggested New Initiatives – City Council
• Working Lunch Break – 11:30 am
• Discussion and Prioritization of Initiatives – City Council (11:30 am – 1 pm) • Adjournment
*There will be a break scheduled at 10:30 am; lunch will be provided at 11:30 am 2 General
Plan &
Supporting
Planning
Efforts
• Lindenville
Specific Plan
• Housing Element
Certified
• Centennial Way
Master Plan
• Orange Park
Master Plan
• Sign Hill Master Plan
• Age-Friendly
Recommendations
• Public Art Master Plan
• Broadband
Master Plan
• Progress on
Anti-displacement
Roadmap
(2-year effort)
• Park and Recreation
Master Plan Update
3 Completed in 2023: Anticipated in 2024:
Values
Endorsed
by the
General
Plan
Diversity and
Inclusion Livability
Sustainability Innovation
4 Guiding Principles from the
General Plan
• Affordable, safe, attractive, amenity-rich
neighborhoods
• High-quality and accessible services, facilities, and amenities for residents at all stages of their lives
• A safe, convenient, and accessible transportation
network well-connected to the region
• A resilient community
• A prosperous downtown and local economy
5 Departmental Accomplishments and Initiatives
6 City Manager's Office
2023 Accomplishments
• Women's Leadership Conference
• Volunteer Gala
• Successful appropriation of state and
federal earmarks
• Executive Retreat and teambuilding
• Hired an Assistant City Manager
2024 Initiatives
• 2024/25 Budget / Address structural deficit
• Revenue Enhancement Measures
• Progress with formation of E101 CFD
• Create Mooring Ordinance / Anchor-outs
• Energy Dashboard
• Every Kid Deserves a Bike
• Departmental Reorganization / Hire and
support Communications Manager and
Administrative Assistant
• Continue to pursue grant funding
opportunities
7 Capital Projects
2023 Accomplishments
• Completion of Library | Park and
Recreation Building
• Completion of OMP Ballfield
2024 Initiatives
• Aquatic Center Groundbreaking
• Linden Park Outreach
• Westborough Preschool Design
• Completion of Oyster Point IIC
• Completion of Centennial Park South
Construction
• Completion of Karyl Matsumoto Plaza
8 City Clerk
2023 Accomplishments
• Timely response to public records request in
compliance with Public Records Act.
• Continued to serve as Passport Acceptance
Agency.
• Successfully recruited and assisted with the
appointment of advisory body members.
• Supported all public meetings of the
Council in-person and hybrid in compliance
with AB 2449 guidelines.
• Successfully completed the Records
Destruction Day in compliance with the
Grand Jury report.
• Updated City Council Handbook
2024 Initiatives
• Successfully conduct the 2024 Municipal
Election
• Prepare RFP for Citywide Records
Management Needs Assessment
• Implement a Citywide Records Management
Program
• Update the 2016 Records Retention
Schedule
9 Economic Community Development
2023 Accomplishments
• Housing Element certified by the State
• Adoption of Lindenville Specific Plan
• 215 housing units completed, including
>90 affordable units
• ~400,000 SF of office/R&D completed
• 790 individuals served at the EAC
2024 Initiatives
• Objective design standards refresh
• TDM & Trip Cap implementation
• Anti-displacement Roadmap
• Property acquisition for affordable housing
• Downtown PBID formation
• Master-leasing spaces to support
emerging small businesses & non-profits
10 Human Resources
2023 Accomplishments
• Conducted employee engagement/DEI
survey
2024 Initiatives
• Identify and implement strategies to
improve engagement and address any
areas where there are gaps, based on the
results of the survey
• Labor negotiations with 3 bargaining units
• Community Job Fair
11 Finance
2023 Accomplishments
• Completed a Comprehensive Master Fee
study
• Recognized by the Government Finance
Officers Association with the award of the
Certificate of Excellence in Financial
Reporting
• Received Government Finance Officers
Association Distinguished Budget Award
2024 Initiatives
• Work closely with CMO to address
structural deficit in operating budget
• Identify ERP solution that suits City needs
and enhances interdepartmental crossfunctional efficiencies (multi-year effort) • Create position budget model to ensure
accuracy in providing data during labor
negotiations and labor cost projections
during budget
12 Fire
2023 Accomplishments
• Responded to 9,040 calls for service,
completed 4,197 transports, and 2,291
inspections
• Replaced and upgraded electronic
Patient Care Reporting software to be
state and federally compliant
• Created specifications and ordered new
apparatus, rescue boat, and personal
protective equipment
2024 Initiatives
• Make progress on replacing Fire Stations 62
and 63; improve functionality of Fire
Station 62 until replaced
• Monitor growing call volume, traffic, and
building density to maintain response
time and service level
• Complete station security improvements at
stations 64 and 61 using grant and general
funds
13 Information Technology
2023 Accomplishments
• Deployment of more than 300 devices at
the Library Park and Recreation building,
including servers, computers, laptops, as
well as software and network equipment.
• Learned new Audio and Video equipment
to successfully broadcast City Council
meetings
2024 Initiatives
• ERP vendor selection and implementation
• Website refresh to improve user
experience; move to ssf.ca.gov or
ssfca.gov
• Continue to pursue building a Community
Wi-Fi Network in Oldtown / Downtown
area
• Start construction on fiber optic installation
to Westborough area
• Continue to improve cybersecurity
posture
• Install cameras on Centennial Trail to BART
14 Library
2023 Accomplishments
• Collaborate on completion and program
launch for new Library | Parks and
Recreation Building
2024 Initiatives
• Design intergenerational programming
• Implement joint programming with Parks
and Recreation, including STEAM for
children
• Explore expanded Library hours on
Thursday morning and Sunday
15 Parks and Recreation
2023 Accomplishments
• Collaborate on completion and
program launch for new Library | Parks
and Recreation Building
• Partnered with Capital Projects on
completion of the Orange Memorial Park
multi-sport fields
2024 Initiatives
• Parks and Recreation and Common
Greens Master Plan Update/deferred
maintenance study
• Execute CIP and minor maintenance
program portfolio
• Kick-off Age Friendly Action Plan and
implementation of inaugural age-friendly
projects
• Expand robust recreation programs and
events, with top tier parks, facilities, art,
and green spaces
16 Police
2023 Accomplishments
• Successfully handled approximately
115,000 incidents, which includes 60,509
calls for service and 53,469 officer-initiated
incidents
2024 Initiatives
• Implementation of Public Safety drone
program
• Extend Community Wellness and Crisis
Response Team Program
• Implementation of Live 911
17 Public Works
2023 Accomplishments
• Completed Storm Water Capture project
at Orange Memorial Park
• Completed Water Quality Control Plant’s
Wet Weather Digesters improvements
• Continued electrification of City’s fleet
with purchase of 18 new EV’s
• Completed Oyster Point Development
Phase 1C
• Expanded the South City Shuttle with new
western route
2024 Initiatives
• Storm Drain condition assessment and
Master Plan
• Continue fleet electrification
• Continue effective collaboration with SSF
Scavenger and SMC Office of
Sustainability further increasing SB 1383
organic waste diversion compliance
• Grant-funded feasibility study for Junipero
Serra and Westborough Blvd. bike and
pedestrian access
18 PROPOSED
CITY COUNCIL
INITIATIVES
19 Topics identified in 2023
for retreat discussion
• Consideration of potential revenue measures - 2024
• Virtual public comments at City Council meetings
• Retail cannabis – revisit from 2023
• Adoption of San Mateo County's tobacco ordinance – comply with State law • Retail Polystyrene/Styrofoam ban
• SRO/mobile home protection measures
• Wage Theft ordinance
• Downtown Lighting Study (presentation at 2/28 Council meeting) • Expand Pride Event in South San Francisco
• Change location of Farmer's Market from Orange Park
• Pension Funding Sustainability
20 Council Discussion and
Prioritization of Initiatives
21 Working Lunch
22 Thank You
for joining us today
at the South San Francisco
City Council Retreat