Evaluation Guide 1
Initial Criteria
Meets CDBG National
Objectives
Evaluation Priorities Good =3 Acceptable=2 Poor=1 Not Acceptable=0 Application
Completeness
*All questions within
application are answered to
completion
*All attachments are
included and are
valid/adequate
documentation
*All questions are answered
though some answers may
require additional follow-up
*Attachments are included
but follow-up may be
needed for missing or
insufficient documents
*1-2 Questions have been
skipped or answers have
significant inadequacies
*Up to 3 attachments are
missing or require follow-up
*More than 2 questions have
been skipped or contain
inadequate answers
*More than 3 attachments are
missing or require follow-up
Fulfill Con Plan and
Action Plan Goals
Increases, preserve, and
improve the supply of
affordable housing for
low-moderate-income
households and improve
the quality of life for lowincome individuals and
families including those
at risk of becoming
homeless and special
Meets the public service
goals: 1.
Provides decent and
affordable housing 2.
Provides a suitable living
environment; and 3.
Expands economic
opportunities
Partially fulfills public
service goals
Goals do not fulfill a public
service, home repair and fair
housing goal.
Geographic Proximity
Program services and
facility site are located in
South San Francisco
Program services are
offered in South San
Francisco however facility
site is outside of South San
Francisco
Program services and
facility site are located
outside of South San
Francisco
Program services and facility
site are located outside of San
Mateo County
Needs/Benefit
*All beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to SSF
residents that other
organizations do not
provide
*Majority of beneficiaries
are an appropriate target
group (lower income
residents, disabled, elderly,
etc.)
*Provides an activity to SSF
residents that other
organizations do not
provide
*Some beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides an activity to SSF
residents but other
organizations provide
similar services
*Beneficiaries are not an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to minimal
SSF residents and other
organizations provide similar
services
Efficient Use of Resources
Leverages a wide varietyof
resources and utilizes CDBG
funds well
Leverages some resources
and could improve use of
CDBG funds
Doesn't leverage other
resources and majority of
budget is South San
Francisco CDBG funds
Only uses South San Francisco
CDBG Funds
Organizational Capacity
*Strong fiscal management
*Provides meaningful and
timely reporting and
documentation
*Highly qualified personnel
*Acceptable fiscal
management
*Timely reporting and
documentation
*Qualified Personnel
*Weak fiscal management
*Needs to improve its
reporting and
documentation
*Lacking qualified
personnel
*Unacceptable fiscal
management
*Unacceptable reporting and
documenation
*Unqualified Personnel
Demonstrated
Effectiveness Exceeds proposed goals Meets proposed goals Falls short of proposed goals Consistently falls short of
proposed goals
Overall Performance Good Acceptable Poor Not Acceptable Attachment 4
Public Services, Home Repair/Modification, & Fair Housing Programs Yes - Meets Objectives No - Does Not Meet Objectives
Evaluation Guide 2
Initial Criteria
Meets CDBG National
Objectives
Evaluation Priorities Good=3 Acceptable=2 Poor=1 Not Acceptable=0 Application
Completeness
*All questions within
application are answered to
completion
*All attachments are
included and are
valid/adequate
documentation
*All questions are answered
though some answers may
require additional follow-up
*Attachments are included
but follow-up may be
needed for missing or
insufficient documents
*1-2 Questions have been
skipped or answers have
significant inadequacies
*Up to 3 attachments are
missing or require follow-up
*More than 2 questions
have been skipped or
contain inadequate answers
*More than 3 attachments
are missing or require
follow-up
Project Feasibility and
Readiness
*Expedited timeline
*Reasonable estimated
costs
*Federal regulations (e.g.
Davis Bacon) considered in
cost
*Reasonable timeline
*Reasonable estimated
costs
*Federal regulations (e.g.
Davis Bacon) considered in
cost
*Could improve timeline
and costs estimates
*Federal regulations
considered
*Unreasonable timeline and
costs
*Federal regulations not
considered
Needs/Benefit
*All beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to SSF
residents that other
organizations do not
provide
*Majority of beneficiaries
are an appropriate target
group (lower income
residents, disabled, elderly,
etc.)
*Provides an activity to SSF
residents that other
organizations do not
provide
*Some beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides an activity to SSF
residents but other
organizations provide
similar services
*Beneficiaries are not an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to
minimal SSF residents and
other organizations provide
similar services
Efficient Use of Resources
Leverages a wide variety of
resources and utilizes CDBG
funds well
Leverages some resources
and could improve use of
CDBG funds
Doesn't leverage other
resources and majority of
budget is South San
Francisco CDBG funds
Only uses South San
Francisco CDBG Funds
Organizational Capacity
*High levels of experience in
project management
*Strong fiscal management
*Highly qualified personnel
*History of meeting all goals
*Prior experience in project
management
*Acceptable fiscal
management
*Qualified Personnel
*History of meeting most
goals
*Little to no experience in
project management
*Weak fiscal management
*Lacking qualified personnel
*History of meeting some
goals
*No experience in project
management
*Unacceptable fiscal
management
*Unqualified Personnel
*History of not meeting
goals
Overall Performance Good Acceptable Poor Not Acceptable Yes - Meets Objectives No - Does Not Meet Objectives
Housing Activities & Public Facility Improvement Projects Attachment 4