Attachment 3
FY2023-24 Mid-Year (Expense Requests)
Dept Funding Source Fund Description of Item/Service Costs +/(-) Justification/Purpose Duration PUBLIC WORKS Storm Water 740
Storm line repairs identified in
Storm Drain Master Plan. 150,000
Contractual services for repairs to city storm drain lines identified in Storm Drain Master Plan. (Storm Maintenance - 740-13820-5001) One-time IT
PEG Equipment
& Access 786
Upgrade City Manager
Conference Room For Special
City Council Meetings. 30,000
The purpose of this item is to upgrade the City Manager Conference Room with improved audio and video equipment. The City will install an 80" TV, with high end camera and wireless mics. PEG fund are 5% of franchise fees provided by Comcast, ATT and Astound. These funds can only be used for meeting room improvements. One-time IT
PEG Equipment
& Access 786
Closed Caption services for City
Council Meetings. 25,000
The purpose of this item is to provide closed caption functionality for City Council and Planning Commission meetings. IT recommends using PEG funds which are 5% of franchise fees provided by Comcast, ATT and Astound. These funds can only be used for meeting room improvements. Ongoing
ECD General Fund 100
Construction Coordination
Consultant - Two year contract
through July 1, 2025 75,000
Request for allocation of Building Permit collected fee (Master Fee No. 6.57) into revenue account 100-10410-35103 to fund
professional services contract Ongoing
ECD
Developer
Deposits 270
TDM Enforcement and Trip Cap
Implementation 50,000
Request for funding from collected General Plan Maintenance Fee (Master Fee No. 6.66) to finalize TDM Enforcement and Trip Cap Implementation and Monitoring Program. To implement General Plan vision and City Council objectives. One-time
ECD
Developer
Deposits 270
Objective Architectural
Standards/Ornamentation
Update 75,000
Request for funding from collected General Plan Maintenance Fee (Master Fee No. 6.66) to implement General Plan vision and City Council objectives One-time
ECD
Commercial
Linkage 823 Remediation 100,000 Preparing sites for housing suitability One-time ECD
Commercial
Linkage 823
Property acquisition due
dilligence and negotiations 200,000
Consultant support for evaluating (and acquiring) sites suitable for housing One-time
PARKS & REC General Fund 100 Contractual lanscape services 125,000 One-Time: Perform tree pruning and removal of hazardous trees on remnant parcels on Westborough (at Oakmont Dr. & Olympic Dr.) One-time
PARKS & REC General Fund 100 Contractual lanscape services 10,000 On going funding for the maintenance of the aquired parcels on Westborough (at Oakmont Dr. & Olympic Dr.)
Ongoing
PARKS & REC General Fund 100 PD Window Washing 40,000
Window washing is need on the interior and exterior of the new PD building. We received quotes from Swinerton and Frank and Grossman to perform the cleaning.
Ongoing
PARKS & REC Park Acquisition
Fund 805 Parkland Acquisition Due
diligence 100,000
Surveying, legal support, planning efforts related to potential acquisition of parkland
One-time
PARKS & REC General Fund 100
Purchase of Westborough
Boulevard privately owned
parcels along eastbound
shoulder
110,000
Funds are needed to acquire privately owned parcels along Westborough Boulevard, between Olympic Drive and Oakmont Drive.
Properties to be sold by San Mateo County lien sale. Staff report to City Council on this topic on January 10, 2024 via ECD.
One-time
FIRE General Fund 100 Administrative Assistant 1 to
Management Analyst 1 -
Cost differential of hiring (in Q3 of fiscal year) a Management Analyst I rather than an Administrative Assistant I. Ongoing fiscal impact is eastimated to be $50,000 at step 2.
Ongoing
FIRE General Fund 100 Contracts for Fire Plan Reviews 175,000 Building construction is more active than was projected, there are more complicated projects and staffing in Fire Prevention has been low leading to more plans being sent out for review and creating higher expenses (contracted services for Fire Plan Reviews) One-time
FIRE General Fund 100 DHCS Program 506,000 Funds needed to participate in the mandatory DHCS program, called PP-GEMT-IGT. This program has increased ambulance billing revenue Ongoing
FIRE General Fund 100 Ambulance Billing Fees 8,600
Vendor Wittman is projected to recover $3.7M (vs original projection of $2.5M) in ambulance billing for SFFD revenue; Wittman's fee is 4% of what is recovered (projected $152K). Vendor Resolve is projected to recover $100K in ambulance billing for SSFFD revenue; Resolve's fee is 30% of what is recovered (projected $35K). With encumbered POs and current budget we anticipate this request will fill the delta.
Ongoing
Expenses
Funding Sources Yes (ongoing) Yes (one-time) YES Total
General Fund 639,600 410,000 1,049,600
Developer Deposits - 125,000 125,000
PEG Equipment &
Access 25,000 30,000 55,000
Park Acquisition
Fund - 100,000 100,000
Commercial
Linkage - 300,000 300,000
Storm Water - 150,000 150,000
Total Yes (all
funds) 664,600 1,115,000 1,779,600
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