Budget Standing Committee of the City Council
April 9, 2024

Citywide Proposed Budget Balancing Measures - Per Department Submission - Draft as of April 4, 2024 DEPARTMENT/DESCRIPTION Gl account Amount Finance Comments CMO
Comments Yes / No
CITY MANAGERReduction of discretionary budget 100-05110-5005 (85,279)Legal services for Monsanto case- required legal cost 100-05110-5003 3,708 Largely reflects the elimination of federal lobbyist 100-05110-5005 (103,096)Reduction of discretionary budget 100-05110-5020 (522)Reduction of discretionary budget 100-05110-5021 (3,315)Reduction of discretionary budget 100-05110-5025 (1,146)Storage fees 100-05110-5029 (1,453)Reduce budget for misc. items, including stickers and cups 100-05110-5030 (10,350)Membership for City and CMO- Cal Cities ($22k); Council report ($10k); National League of Cities ($6k); 100-05110-5031 7,844 Bio conference, CSMFO, Cal Cities City Manager conference 100-05110-5032 3,856 15Five, Taste of SSF, CMO Holiday Luncheon 100-05110-5033 (5,198)SSF Community Chest 100-05110-5035 (1,750)IT Purchases In other departments 100-05110-5045 (5,025)Remaining budget accounts for Employee holiday luncheon ($12k), Mayor large event ($25k), National Night Out ($5k); 100-05110-5061 (12,950)Aligning budget with YTD trend. 100-05110-5071 5,490 Every Kid Deserves a Bike-Need grant funding in order to continue the program 100-05120-5001 (34,000)Lead for America fellowship 100-05120-5001 (35,000)Leaves $28k in this line item for AmeriCorps fellow ($20k) + Management Fellow ($8k) 100-05120-5001 (13,380)Leaves $10k available for recurring costs, including $5k for potential Farmers Market move. 100-05120-5020 (5,191)
Leaves $5k available for recurring costs. While we've historically never exceeded $2700 in this line item, setting a new baseline at $5k with potentially additional resources needed for the Communications Manager. 100-05120-5025 (11,050)
Year-end estimate is $20k. Historically, we've never spent more than $14k 100-05120-5030 (59,600)Adjust to account for CMO getting closer to fully staffed. 100-05120-5031 3,950 Provide adequate budget for DEI Officer to attend a couple of conferences 100-05120-5032 3,950 There is currently no budget in this line item 100-05120-5033 1,000 Youth in Government ($7k) and Sister Cities ($15k) 100-05120-5061 20,416 Canva & Constant Contact 100-05130-5001 14,702 Translation & other communications services; newsletter design; texting/messaging platform. 100-05130-5005 89,712 Assumes city-wide newsletter will be issued at a similar frequency as 2022-23. 100-05130-5025 (52,805)Assumes city-wide newsletter will be issued at a similar frequency as 2022-23. 100-05130-5027 (19,982)Total (306,464)FINANCEReduce -Temporary staff assistance- ERP 100-06110-5005 (20,000)Limit to essential travel for trainings and conferences, staff development 100-06110-5031 (2,000)Limit to essential travel for trainings and conferences, staff development 100-06110-5032 (10,000)Total (32,000) S:\24-25 Budget\Dept Discretionary Review\FY2025 Budget Balancing Proposal - By Department 04.04.24 1 of 4 Citywide Proposed Budget Balancing Measures - Per Department Submission - Draft as of April 4, 2024 DEPARTMENT/DESCRIPTION Gl account Amount Finance Comments CMO
Comments Yes / No
HUMAN RESOURCESSafety Training Consultant 100-09110-5001 (20,000) Youth Summer Internship Consultants 100-09110-5001 (26,000)Classification & Compensation Consultant 100-09110-5005 (20,000)HR Sponsored Department Training 100-09110-5013 (30,000)Eliminate Travel/Conferences overnight 100-09110-5032 (4,000)Recruitment Supplies and Services- 50% reduction 100-09110-5036 (10,000)Total (110,000)ECONOMIC & COMMUNITY DEVELOPMENT BIO Conference 100-10115-5030 (150,000)
Reduce Professional services 100-10410-5005 (250,000)Reduce Professional services 100-10520-5005 (250,000)Buidling Official- Assistant (1.0 FTE) Freeze in FY2025 100-10520-4001 (264,314)Research and Rehab Specialist PT (0.40 FTE) - Eliminate position 100-10120-4002 (25,154)Misc Hourly (1.0 FTE) - Eliminate position 100-10120-4002 (62,885)Total (1,002,353)FIREFind other funding sources or delay purchase 100-11110-5022 (150)Reduce amount of literature for public 100-11110-5025 (288)Find other funding sources or delay purchase 100-11110-5027 (500)Reduce use or find other funding 100-11110-5034 (500)Reduce use or find other funding 100-11210-5020 (1,300)Reduce amount of literature for public 100-11210-5025 (575)Reduce use or find other funding 100-11210-5027 (1,000)Limit travel to core requirements 100-11210-5032 (1,050)Limit travel to core requirements 100-11310-5032 (300)Reduce use or find other funding 100-11310-5033 (600)Reduce use or find other funding 100-11610-5022 (575)Reduce use or find other funding 100-11610-5025 (275)Limit travel to core requirements 100-11610-5032 (600)Find other funding sources or delay purchase 100-11610-5045 (7,134)Find other funding sources or delay purchase 100-11610-5051 (575)Reduce use or find other funding 100-11710-5025 (575)Reduce use or find other funding 100-11710-5027 (275)Reduce use or find other funding 100-11720-5021 (3,650)Reduce use or find other funding 100-11720-5025 (262)Total (20,183)POLICEInvestigative Database. Future cost savings. Service eliminated. 100-12720-5001 (6,000)Investigative Database. Future cost savings. Service eliminated. 100-12720-5021 (500)Eliminate 3 FTE- Parking Enforcement Officers-Contract out with LAZ Parking 100-12720-4001 (347,803) Outsource PEO with LAZ Parking agreement- $649K/yr cost. New budget request submitted.Total (354,303) S:\24-25 Budget\Dept Discretionary Review\FY2025 Budget Balancing Proposal - By Department 04.04.24 2 of 4 Citywide Proposed Budget Balancing Measures - Per Department Submission - Draft as of April 4, 2024 DEPARTMENT/DESCRIPTION Gl account Amount Finance Comments CMO
Comments Yes / No
PUBLIC WORKSSewer Service Low Income Program 100-13110-5078 (250,000)Purchase of one (1) Chevy Bolt 100-13410-6008 (45,000)Purchase of one (1) Roland RTW-640 64" Sign Printer. 100-13430-5051 (41,500)Eliminate back up street sweeping services. 100-13440-5001 (62,100)Free Shuttle Services- Measure A match not GF 100-13999-5999 (553,000) This was a trs from Meas A to GF. Not funded by GF. (2- yr contract)Public Works Maintenance Worker - Senior (1.0 FTE) 100-13430-4001 (164,794) Request to be funded by Sewer Enterprse fundPublic Works Maintenance Worker - Hourly (1.50 FTE) 100-13440-4002 (131,496) Request to be funded by Parking District fundTotal (1,247,890)LIBRARYHold off on purchasing backup supplies until very low inventory 100-15110-5020 (3,000)Reduce technical processing, general library, special programming supply budgets 100-15110-5021 (5,000)Severely limit travel, conferences 100-15110-5032 (10,000)Reduce staff development funds; important to maintain some funding to support new staff 100-15110-5033 (2,000)Reduce Technology Equipment and Software Upgrades 100-15110-5045 (3,000)GRANTS 100-15110-5063 (10,500) Need to futher discuss why reducing grantsReduce Phone service budget 100-15110-5071 (1,000) Used in allocation of utilities5% cut to library books and periodicals 100-15210-5022 (5,801)Cancellation of Wall Street Journal and digital science magazines recently added to collection 100-15230-5019 (18,567)Reduction in a/v budget for adult collections 100-15230-5043 (10,500)5% cut to all library supplies and services categories not already listed above, including children's books, DVDs, and program supplies) 100-15110-???? (35,262)This is the mandatory library network and equipment maintenance increases as a result of increased technology and uses in the new library; this was submitted as an essential budget increase that may end up actually being a decrease, which will have to be covered with additional reductions to Supplies and Services. 100-15110-???? (34,250)
Discuss why eliminating if mandatory
Freeze Management Analyst II for six months (1 FTE) 100-15110-4001 (112,998)Library Assistant I - Hourly- 5% cut reduce in assistance with equipt, collection, programs (.20 FTE) 100-15210-4002 (15,132) Freeze or eliminate position?Library Clerk - Hourly (0.25 FTE) 100-15210-4002 (13,396) Freeze or eliminate position?Library Page - Hourly (2 FTE) 100-15210-4002 (93,757) Freeze or eliminate position?Librarian II - Hourly (0.09 FTE) 100-15220-4002 (9,919) Freeze or eliminate position?Librarian I - Hourly (0.06 FTE) 100-15230-4002 (6,311) Freeze or eliminate position?Literacy Services Assistant Coordinator - Hourly (0.02 FTE) 100-15430-4002 (1,583) Freeze or eliminate position?Literacy Services Assistant I - Hourly (0.02 FTE) 100-15430-4002 (1,434) Freeze or eliminate position?Office Specialist - Hourly (0.05 FTE) 100-15430-4002 (4,060) Freeze or eliminate position?Total (397,470)PARKS AND RECChild Care Master Plan Implementation held under PO 0103440 100-17110-5001 (150,000) Will help in FY2024 and there's no impact in FY2025 S:\24-25 Budget\Dept Discretionary Review\FY2025 Budget Balancing Proposal - By Department 04.04.24 3 of 4 Citywide Proposed Budget Balancing Measures - Per Department Submission - Draft as of April 4, 2024 DEPARTMENT/DESCRIPTION Gl account Amount Finance Comments CMO
Comments Yes / No
Eliminate Concert in the Park - budget line reduction - 1 year only 100-17110-5061 (150,000)Supplies and services for LPR and PD 100-17420-5050 (179,455) Request to be funded by Measure WBird Mitigation at PD held by PO 0103435 100-17971-5061 (40,000) Will help in FY2024 and there's no impact in FY2025Corp Yard HVAC held by PO 0103425 100-17971-5061 (25,000) Will help in FY2024 and there's no impact in FY2025MSB Fire Sprinkler Repairs - held by PO 0103442 100-17971-5061 (41,000) Will help in FY2024 and there's no impact in FY2025Recreation Leader III - Hourly (2.05 FTE) 100-17240-4002 (116,772) Request to be funded by Measure WPark Maintenance Worker (1.0 FTE) 100-17320-4001 (139,470) Request to be funded by Measure WPark Maintenance Worker (1.0 FTE) 100-17320-4001 (139,470) Request to be funded by OP CFD (if fund is available)Park Maintenance Worker (1.0 FTE) 100-17320-4001 (139,470) Should be paid by Southline Developer Fee (expected Oct2024)Park Maintenance Worker - Lead (1.0 FTE) 100-17320-4001 (165,978) Request to be funded by OP CFD (if fund is available)Park Maintenance Worker - Senior (1.0 FTE) 100-17320-4001 (149,466) Request to be funded by OP CFD (if fund is available)Building Maintenance Craftsworker (0.75 FTE) 100-17420-4001 (136,424) Request to be funded by Measure WBuilding Maintenance Custodian (2.0 FTE) 100-17420-4001 (242,211) Request to be funded by Measure WBuilding Maintenance Custodian - Lead (1.0 FTE) 100-17420-4001 (169,089) Request to be funded by Measure WBuilding Maintenance Custodian - Senior (2.0 FTE) 100-17420-4001 (266,721) Request to be funded by Measure WRecreation Leader III - Hourly (2.05 FTE) 100-17999-4002 (116,772) Freeze or eliminate position?Recreation Leader IV - Hourly (2.05 FTE) 100-17999-4002 (129,569) Freeze or eliminate position?Total (2,496,867)Total General Fund (100) (5,967,531)ITSpecial Projects 785-16110-5005 (75,000)Reduce books/publications/library material 785-16110-5040 67,000 Reduce consulting services-no impact. Budget left is enough. 785-16110-5042 (6,825)Software maintenance annual increases 785-16110-5044 (42,000)Funding to replace computers and other equipment 785-16110-5051 (2,500)Funding to replace network and other City equipment 785-166610-5061 (25,000)Copier Managed Services 785-16110-5074 (38,000)Total (122,325)Total Information Technology fund (785) (122,325)Estimated Budget Savings from Balancing Measures (6,089,856) S:\24-25 Budget\Dept Discretionary Review\FY2025 Budget Balancing Proposal - By Department 04.04.24 4 of 4