Budget Standing Committee of the City Council
May 8, 2024

FY2024-25 Citywide Balancing Measures Attachment 4
Per Department Submissions
Funding Sources
Department
100
General
Fund
270
Developer
Deposits Fund
710
Sewer
Enterprise
Fund
720
Parking
District
Fund
785
Information
Technology
Fund Grand Total
City Clerk (44,685) (44,685)
Supplies/Services (44,685) (44,685)
Allow limited training and staff development opportunities for staff (2,825) (2,825) Reduce election outreach, eliminate candidate binder (25,860) (25,860) Reduce printing of Municode publications (10,000) (10,000) Reduce purchase of office supplies and monitor expenses (2,000) (2,000) Reduce staff development budget to only necessary certification training (4,000) (4,000) City Council (10,000) (10,000)
Supplies/Services (10,000) (10,000)
Reduce District Outreach line item budget (10,000) (10,000) City Manger (702,176) (702,176)
Personnel (395,712) (395,712)
Freeze Administrative Assistant I (125,847) (125,847)
Freeze- Management Analyst II (178,075) (178,075)
Transfer- Promotores 2.0 FTE to ECD (91,790) (91,790)
Supplies/Services (306,464) (306,464)
15Five, Taste of SSF, CMO Holiday Luncheon (5,198) (5,198) Adjust to account for CMO getting closer to fully staffed. 3,950 3,950 Aligning budget with YTD trend. 5,490 5,490
Assumes city-wide newsletter will be issued at a similar frequency as 2022-23. (72,787) (72,787) Bio conference, CSMFO, Cal Cities City Manager conference 3,856 3,856 Canva & Constant Contact 14,702 14,702
Every Kid Deserves a Bike-Need grant funding in order to continue the program (34,000) (34,000) IT Purchases In other departments (5,025) (5,025)
Largely reflects the elimination of federal lobbyist (103,096) (103,096) Lead for America fellowship (35,000) (35,000)
Leaves $10k available for recurring costs, including $5k for potential Farmers Market move. (5,191) (5,191)
Leaves $28k in this line item for AmeriCorps fellow ($20k) + Management Fellow ($8k) (13,380) (13,380)
Leaves $5k available for recurring costs. While we've historically never exceeded $2700 in this line item, setting a new baseline at $5k with potentially additional resources needed for the Communications Manager. (11,050) (11,050)
Legal services for Monsanto case- required legal cost 3,708 3,708 Membership for City and CMO- Cal Cities ($22k); Council report ($10k); National League of Cities ($6k); 7,844 7,844
Provide adequate budget for DEI Officer to attend a couple of conferences 3,950 3,950 Reduce budget for misc. items, including stickers and cups (10,350) (10,350) Reduction of discretionary budget (90,262) (90,262)
Remaining budget accounts for Employee holiday luncheon ($12k), Mayor large event ($25k), National Night Out ($5k); (12,950) (12,950)
SSF Community Chest (1,750) (1,750)
Storage fees (1,453) (1,453)
There is currently no budget in this line item 1,000 1,000 Translation & other communications services; newsletter design; texting/messaging platform. 89,712 89,712
Year-end estimate is $20k. Historically, we've never spent more than $14k (59,600) (59,600) Youth in Government ($7k) and Sister Cities ($15k) 20,416 20,416 ECD (763,157) (763,157)
Personnel (313,157) (313,157)
Buidling Official- Assistant (1.0 FTE) Freeze in FY2025 (210,602) (210,602) Misc Hourly (1.0 FTE) - Eliminate position (51,366) (51,366) Planner - Senior (1.0 FTE) Freeze in FY2025 (120,351) (120,351) Research and Rehab Specialist PT (0.40 FTE) - Eliminate position (22,628) (22,628) Transfer- Promotores 2.0 FTE from CMO to ECD 91,790 91,790 Supplies/Services (450,000) (450,000)
BIO Conference/Holiday Decorations Reduction (Both scaled back by 50%) (150,000) (150,000) Reduce Professional services (300,000) (300,000)
Finance (184,630) (184,630)
Personnel (149,890) (149,890)
Delay in filling the Financial Analyst II position by 4 months (55,830) (55,830) Delay in filling the Accounting Supervisor position by 4 months (60,560) (60,560) Savings in underfilling the MA position with Accountant I (33,500) (33,500) FY2024-25 Citywide Balancing Measures Attachment 4
Per Department Submissions
Funding Sources
Department
100
General
Fund
270
Developer
Deposits Fund
710
Sewer
Enterprise
Fund
720
Parking
District
Fund
785
Information
Technology
Fund Grand Total
Supplies/Services (34,740) (34,740)
Limit to essential travel for trainings and conferences, staff development- no overnight travel (15,000) (15,000)
Reduce temporary staffing (8,840) (8,840)
Reduce contractual services budget (8,500) (8,500)
Reduce Rents and leases budget (2,400) (2,400)
Fire (820,574) (820,574)
Personnel (713,985) (713,985)
Defer hiring 3 paramedic/firefighters and promoting a Battalion Chief (298,090) (298,090) Freeze MAI position (step 1) (164,564) (164,564)
Freeze Safety Inspector Trainee (Hourly) (181,331) (181,331) Reduce Training Division Overtime (70,000) (70,000)
Supplies/Services (106,589) (106,589)
Reduce Clothing & Personal Expenditures (500) (500)
Reduce IT Purchases in Other Depts. (10,000) (10,000)
Reduce Maint. And Operation Equipment (5,000) (5,000)
Reduce or delay purchase of some books and publications (2,942) (2,942) Reduce or delay purchase of some office supplies (1,300) (1,300) Reduce or delay purchase of some operating supplies in training and suppression (36,936) (36,936)
Reduce Staff Development / succession planning in all divisions (36,250) (36,250) Reduce Travel and Conference to only essential (6,000) (6,000) Reduce use or find other funding for postage (3,250) (3,250) Reduce use or find other funding for printed materials (4,411) (4,411) HR (132,000) (132,000)
Personnel (32,000) (32,000)
Eliminate or reduce youth summer internships (32,000) (32,000) Supplies/Services (100,000) (100,000)
Reduce Classification & Compensation Consultant (20,000) (20,000) Reduce HR Sponsored Department Training (Leadership Academy) (20,000) (20,000) Reduce Recruitment Supplies and Services (10,000) (10,000) Reduce Safety Training Consultant (20,000) (20,000)
Reduce Staff development budget (3,000) (3,000)
Reduce Travel/Conferences to essential (1,000) (1,000)
Reduce Youth Summer Internship Consultants (26,000) (26,000) IT 80,000 (222,968) (142,968)
Supplies/Services 80,000 (222,968) (142,968)
Copier Managed Services (38,000) (38,000)
Reduce funding for computers and peripherals (6,825) (6,825) Reduce funding for Network Equipment (42,000) (42,000)
Reduce Operation Equipment (servers, storage etc) (2,500) (2,500) Reduce Professional and Consulting Services (75,000) (75,000) Software maintenance annual increases 67,000 67,000
Software maintenance reduction (pay from non-general fund account) 80,000 80,000 Special Program Expenditure used for ad hoc projects (45,643) (45,643) Software maintenance reduction (80,000) (80,000)
Library (397,470) (397,470)
Personnel (258,590) (258,590)
Delay hiring Management Analyst II for six months (1 FTE) (112,998) (112,998) Librarian I - Hourly (0.06 FTE) (6,311) (6,311)
Librarian II - Hourly (0.09 FTE) (9,919) (9,919)
Library Assistant I - Hourly- 5% cut reduce in assistance with equipt, collection, programs (.20 FTE); Reduce Makerspace open hours, class visits, special programming (15,132) (15,132)
Library Clerk - Hourly (0.25 FTE); reduce Makerspace open hours, class visits, special programming (13,396) (13,396)
Library Page - Hourly (2 FTE) (93,757) (93,757)
Literacy Services Assistant Coordinator - Hourly (0.02 FTE) (1,583) (1,583) Literacy Services Assistant I - Hourly (0.02 FTE) (1,434) (1,434) Office Specialist - Hourly (0.05 FTE) (4,060) (4,060)
Supplies/Services (138,880) (138,880)
Absorb special a/v and digital collections into other line items (10,500) (10,500) FY2024-25 Citywide Balancing Measures Attachment 4
Per Department Submissions
Funding Sources
Department
100
General
Fund
270
Developer
Deposits Fund
710
Sewer
Enterprise
Fund
720
Parking
District
Fund
785
Information
Technology
Fund Grand Total
Cancellation of Wall Street Journal and digital science magazines recently added to collection (18,567) (18,567)
Explore alternate sources to support network costs (6,938) (6,938) Find another source for mainenance of equipment or cancel maintenance contracts (4,000) (4,000)
GRANTS (10,500) (10,500)
Hold off on purchasing backup supplies until very low inventory (1,400) (1,400) Reduce adult books and magazines collections by approx. 10% (10,000) (10,000) Reduce adult programming of special speakers events (1,000) (1,000) Reduce Gene Mullin CLC (GMCLC) printing budget (210) (210) Reduce GMCLC maintenance of equipment budget (315) (315) Reduce GMCLC postage budget (200) (200)
Reduce Grand Library a/v collections by 6% (1,000) (1,000) Reduce Main Library children's a/v collections by 8% (1,000) (1,000) Reduce Main Library special family and Makerspace programs and supplies (4,000) (4,000) Reduce meeting and mileage expenses - GMCLC (100) (100) Reduce meeting and mileage expenses - Project Read (400) (400) Reduce meeting and mileage expenses general library (400) (400) Reduce Phone service budget (1,000) (1,000)
Reduce popular adult a/v collections by approxiately 10% (9,700) (9,700) Reduce promotional support for special programs (400) (400) Reduce special programming for children and families (1,000) (1,000) Reduce staff development funds; important to maintain some funding to support new staff (3,000) (3,000)
Reduce technical processing, general library, special programming supply budgets (5,000) (5,000)
Reduce Technology Equipment and Software Upgrades (4,000) (4,000) Severely limit travel, conferences (10,000) (10,000)
This is the mandatory library network and equipment maintenance increases as a result of increased technology and uses in the new library; this was submitted as an essential budget increase that is not approved and will be a decrease, which will have to be covered with additional reductions to Supplies and Services.
(34,250) (34,250)
Park & Rec (263,380) (263,380)
Supplies/Services (263,380) (263,380)
Arborist Technician (1.0 FTE) (141,130) (141,130)
Cultural Activities Grant (10,000) (10,000)
Eliminate Summer 2025 Field trips- budget line reduction (60,000) (60,000) Stationary Engineer (1.0 FTE)) (52,250) (52,250)
Police (2,034,709) (2,034,709)
Personnel (2,028,209) (2,028,209)
Communications Dispatcher (1.0 FTE) (149,899) (149,899) Miscellaneous Hourly (0.38 FTE) (50,772) (50,772)
Parking Enforcement Officer (2.0 DTE) (262,666) (262,666) Police Officer (8.0 FTE)- Police officer positons cannot be frozen due to minimum staffing and the need to provide continuous essential emergency services to the public. The vacancies will be replenished with new officers, but that will happen gradually (1,528,192) (1,528,192)
Police Property/Evidence Asst (.48 FTE) (36,680) (36,680) Supplies/Services (6,500) (6,500)
Investigative Database. Future cost savings. Service eliminated. (6,500) (6,500) Public Works (694,890) 164,794 131,496 (398,600)
Personnel (296,290) 164,794 131,496 -
Public Works Maintenance Worker - Hourly (1.50 FTE) (131,496) 131,496 - Public Works Maintenance Worker - Senior (1.0 FTE) (164,794) 164,794 - Supplies/Services (398,600) (398,600)
Eliminate back up street sweeping services. (62,100) (62,100) Purchase of one (1) Chevy Bolt (45,000) (45,000)
Purchase of one (1) Roland RTW-640 64" Sign Printer. (41,500) (41,500) Sewer Service Low Income Program (250,000) (250,000)
Grand Total (6,047,671) 80,000 164,794 131,496 (222,968) (5,894,349)