South San Francisco City Council
May 22, 2024

FY2024-25 Cost Reduction Details - General Fund Attachment 4 Department General Fund
City Clerk $ (44,685)
Supplies/Services $ (44,685)
Allow limited training and staff development opportunities for staff (2,825) Reduce election outreach, eliminate candidate binder (25,860) Reduce printing of Municode publications (10,000)
Reduce purchase of office supplies and monitor expenses (2,000) Reduce staff development budget to only necessary certification training (4,000) City Council $ (10,000)
Supplies/Services (10,000)
Reduce District Outreach line item budget (10,000)
City Manager $ (702,176)
Personnel $ (395,712)
Freeze Administrative Assistant I (125,847)
Freeze- Management Analyst II (178,075)
Transfer- Promotores 2.0 FTE to ECD (91,790)
Supplies/Services $ (306,464)
15Five, Taste of SSF, CMO Holiday Luncheon (5,198)
Adjust to account for CMO getting closer to fully staffed. 3,950 Aligning budget with YTD trend. 5,490
Assumes city-wide newsletter will be issued at a similar frequency as 2022-23. (72,787) Bio conference, CSMFO, Cal Cities City Manager conference 3,856 Canva & Constant Contact 14,702
Every Kid Deserves a Bike-Need grant funding in order to continue the program (34,000) IT Purchases In other departments (5,025)
Largely reflects the elimination of federal lobbyist (103,096) Lead for America fellowship (35,000)
Leaves $10k available for recurring costs, including $5k for potential Farmers Market move. (5,191) Leaves $28k in this line item for AmeriCorps fellow ($20k) + Management Fellow ($8k) (13,380) Leaves $5k available for recurring costs. While we've historically never exceeded $2700 in this line item, setting a new baseli (11,050) Legal services for Monsanto case- required legal cost 3,708 Membership for City and CMO- Cal Cities ($22k); Council report ($10k); National League of Cities ($6k); 7,844 Provide adequate budget for DEI Officer to attend a couple of conferences 3,950 Reduce budget for misc. items, including stickers and cups (10,350) Reduction of discretionary budget (90,262)
Remaining budget accounts for Employee holiday luncheon ($12k), Mayor large event ($25k), National Night Out ($5k); (12,950) SSF Community Chest (1,750)
Storage fees (1,453)
There is currently no budget in this line item 1,000
Translation & other communications services; newsletter design; texting/messaging platform. 89,712 Year-end estimate is $20k. Historically, we've never spent more than $14k (59,600) Youth in Government ($7k) and Sister Cities ($15k) 20,416 ECD $ (763,157)
Personnel $ (313,157)
Buidling Official- Assistant (1.0 FTE) Freeze in FY2025 (210,602) Misc Hourly (1.0 FTE) - Eliminate position (51,366)
Planner - Senior (1.0 FTE) Freeze in FY2025 (120,351)
Research and Rehab Specialist PT (0.40 FTE) - Eliminate position (22,628) Transfer- Promotores 2.0 FTE from CMO to ECD 91,790
Supplies/Services $ (450,000)
BIO Conference/Holiday Decorations Reduction (Both scaled back by 50%) (150,000) Reduce Professional services (300,000)
Finance $ (184,630)
Personnel $ (149,890)
Delay in filling the Financial Analyst II position by 4 months (55,830) Delay in filling the Accounting Supervisor position by 4 months (60,560) Savings in underfilling the MA position with Accountant I (33,500) Supplies/Services $ (34,740)
Limit to essential travel for trainings and conferences, staff development- no overnight travel (15,000) Reduce temporary staffing (8,840)
Reduce contractual services budget (8,500)
Reduce Rents and leases budget (2,400)
Fire $ (820,574)
Personnel (713,985)
Defer hiring 3 paramedic/firefighters and promoting a Battalion Chief (298,090) Freeze MAI position (step 1) (164,564)
Freeze Safety Inspector Trainee (Hourly) (181,331)
Reduce Training Division Overtime (70,000)
Supplies/Services $ (106,589)
Reduce Clothing & Personal Expenditures (500)
Reduce IT Purchases in Other Depts. (10,000)
Reduce Maint. And Operation Equipment (5,000)
Reduce or delay purchase of some books and publications (2,942) Reduce or delay purchase of some office supplies (1,300) Reduce or delay purchase of some operating supplies in training and suppression (36,936) Reduce Staff Development / succession planning in all divisions (36,250) Reduce Travel and Conference to only essential (6,000)
Reduce use or find other funding for postage (3,250)
Reduce use or find other funding for printed materials (4,411) HR $ (132,000)
Personnel $ (32,000)
Eliminate or reduce youth summer internships (32,000)
Supplies/Services $ (100,000)
Reduce Classification & Compensation Consultant (20,000) Reduce HR Sponsored Department Training (Leadership Academy) (20,000) Reduce Recruitment Supplies and Services (10,000)
Reduce Safety Training Consultant (20,000)
Reduce Staff development budget (3,000)
Reduce Travel/Conferences to essential (1,000)
Reduce Youth Summer Internship Consultants (26,000)
Library $ (397,470)
Personnel $ (258,590)
Delay hiring Management Analyst II for six months (1 FTE) (112,998) Librarian I - Hourly (0.06 FTE) (6,311)
Librarian II - Hourly (0.09 FTE) (9,919)
Library Assistant I - Hourly- 5% cut reduce in assistance with equipt, collection, programs (.20 FTE); Reduce Makerspace ope (15,132) Library Clerk - Hourly (0.25 FTE); reduce Makerspace open hours, class visits, special programming (13,396) Library Page - Hourly (2 FTE) (93,757)
Literacy Services Assistant Coordinator - Hourly (0.02 FTE) (1,583) Literacy Services Assistant I - Hourly (0.02 FTE) (1,434) Office Specialist - Hourly (0.05 FTE) (4,060)
Supplies/Services $ (138,880)
Absorb special a/v and digital collections into other line items (10,500) Cancellation of Wall Street Journal and digital science magazines recently added to collection (18,567) Explore alternate sources to support network costs (6,938) Find another source for mainenance of equipment or cancel maintenance contracts (4,000) GRANTS (10,500)
Hold off on purchasing backup supplies until very low inventory (1,400) Reduce adult books and magazines collections by approx. 10% (10,000) Reduce adult programming of special speakers events (1,000) Reduce Gene Mullin CLC (GMCLC) printing budget (210)
Reduce GMCLC maintenance of equipment budget (315)
Reduce GMCLC postage budget (200)
Reduce Grand Library a/v collections by 6% (1,000)
Reduce Main Library children's a/v collections by 8% (1,000) Reduce Main Library special family and Makerspace programs and supplies (4,000) Reduce meeting and mileage expenses - GMCLC (100)
Reduce meeting and mileage expenses - Project Read (400) Reduce meeting and mileage expenses general library (400) Reduce Phone service budget (1,000)
Reduce popular adult a/v collections by approxiately 10% (9,700) Reduce promotional support for special programs (400)
Reduce special programming for children and families (1,000) Reduce staff development funds; important to maintain some funding to support new staff (3,000) Reduce technical processing, general library, special programming supply budgets (5,000) Reduce Technology Equipment and Software Upgrades (4,000) Severely limit travel, conferences (10,000)
This is the mandatory library network and equipment maintenance increases as a result of increased technology and uses in (34,250) Park & Rec $ (263,380)
Personnel $ (193,380)
Arborist Technician (1.0 FTE) (141,130)
Stationary Engineer (1.0 FTE)) (52,250)
Supplies/Services $ (70,000)
Cultural Activities Grant (10,000)
Eliminate Summer 2025 Field trips- budget line reduction (60,000) Police $ (2,034,709)
Personnel $ (2,028,209)
Communications Dispatcher (1.0 FTE) (149,899)
Miscellaneous Hourly (0.38 FTE) (50,772)
Parking Enforcement Officer (2.0 DTE) (262,666)
Police Officer (8.0 FTE) (1,528,192)
Police Property/Evidence Asst (.48 FTE) (36,680)
Supplies/Services (6,500)
Investigative Database. Future cost savings. Service eliminated. (6,500) Public Works $ (694,890)
Personnel $ (296,290)
Public Works Maintenance Worker - Hourly (1.50 FTE) (131,496) Public Works Maintenance Worker - Senior (1.0 FTE) (164,794) Supplies/Services $ (398,600)
Eliminate back up street sweeping services. (62,100)
Purchase of one (1) Chevy Bolt (45,000)
Purchase of one (1) Roland RTW-640 64" Sign Printer. (41,500) Sewer Service Low Income Program (250,000)
Grand Total $ (6,047,671)
FY2024-25 Cost Reduction Details - Other Funds Attachment 4 Department 270 710 720 785
Grand
Total
IT $ 80,000 $ (222,968) $ (142,968)
Supplies/Services $ 80,000 $ (222,968) $ (142,968)
Copier Managed Services $ (38,000) (38,000)
Reduce funding for computers and peripherals (6,825) (6,825) Reduce funding for Network Equipment (42,000) (42,000)
Reduce Operation Equipment (servers, storage etc) (2,500) (2,500) Reduce Professional and Consulting Services (75,000) (75,000) Software maintenance annual increases 67,000 67,000
Software maintenance reduction (80,000) (80,000)
Software maintenance reduction (pay from non-general fund account) $ 80,000 80,000 Special Program Expenditure used for ad hoc projects (45,643) (45,643) Public Works $ 164,794 $ 131,496 $ 296,290
Personnel $ 164,794 $ 131,496 $ 296,290
Public Works Maintenance Worker - Hourly (1.50 FTE) $ 131,496 131,496 Public Works Maintenance Worker - Senior (1.0 FTE) $ 164,794 164,794 Grand Total $ 80,000 $ 164,794 $ 131,496 $ (222,968) $ 153,322